Glendora City Council
November 14, 2023

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Item #6. Page 966
Meeting Date: 11/14/2023 / Packet Page #: 971

CORNERSTONE BIBLE CHURCH INITIAL STUDY/MND RESPONSE TO COMMENTS

CITY OF IRVINE
Response to Comments
September 2023 Page 3
LETTER A1 – Los Angeles County Sanitation Districts (2 pages) Item #6. Page 967
Meeting Date: 11/14/2023 / Packet Page #: 972

CORNERSTONE BIBLE CHURCH INITIAL STUDY /MND RESPONSE TO COMMENTS

CITY OF IRVINE
Response to Comments

Item #6. Page 968
Meeting Date: 11/14/2023 / Packet Page #: 973

CORNERSTONE BIBLE CHURCH INITIAL STUDY/MND RESPONSE TO COMMENTS

CITY OF IRVINE
Response to Comments
September 2023 Page 5
A1. Response to Comments from Los Angeles County Sanitation Districts, Patricia Horsley, Environmental Planner, Facilities Planning Department, dated September 5, 2023.

A1-1 The commenter provided a general description of the Sanitation Districts sewer conveyance system that serves the project site, including the size and capacity of their infrastructure. The comment is acknowledged and no response is necessary.

A1-2 The commenter provided updated information on the current amount of wastewater being treated at the two wastewater treatment plants serving the City. In response to the commenter, the following text from page 140 of Section 3.16.a of the Initial Study has been revised. Changes to the Initial Study text are shown in underlined text for additions and strikeout for deletions. The minor revisions do not result in a change of the environmental determination substantiated in the Initial Study of “Less Than Significant”.

Wastewater Treatment Facilities
Wastewater generated by land uses in the City is treated by the Sanitation Districts of Los Angeles County (LACSD). Wastewater is collected through the City’s local sewer collection system. The City’s local sewers tie into LACSD’s regional trunk sewers. The regional trunk sewer lines deliver wastewater to one or more water reclamation plants owned by LACSD for treatment. The water reclamation plants are not located in the City’s service area. The water reclamation plants serving the City include the San Jose Creek Water Reclamation Plant (SJCWRP) and the Joint Water Pollution Control Plant (JWPCP). The SJCWRP has a treatment capacity of about 100 mgd (Glendora 2021d) and currently processes an average recycled flow of 62.7 mgd. The JWPCP treats 260 currently processes an average flow of 243.1 mgd of wastewater per day and has a total permitted capacity of 400 mgd (LACSD 2021).

The Project would generate a net increase in wastewater generation of about 1,470 gallons per day. Wastewater generation is assumed to be 90 percent of indoor water use. The amount of wastewater that would be generated is much less than one percent of LACSD’s total remaining daily treatment capacity at the JWPCP.

Therefore, project development would not require the construction of new or expanded wastewater treatment facilities. No significant impacts would occur and no mitigation measures are necessary.

A1-3 The commenter stated that the expected increase in average wastewater flow from the project, described in the Notice of Intent as a 18,760 square-foot worship center building and a 1,078 square-foot storage building, is 133 gallons per day after four residential structures on the project site are demolished. The amount of wastewater noted by the commenter is based in part on the assumption that the four residential structures are occupied on a daily basis and wastewater is being generated on a daily Item #6. Page 969
Meeting Date: 11/14/2023 / Packet Page #: 974

CORNERSTONE BIBLE CHURCH INITIAL STUDY /MND RESPONSE TO COMMENTS

CITY OF IRVINE
Response to Comments

basis as well. As stated in the Initial Study, the four former residential structures to be demolished are not and have not been occupied for some time. They are mainly used for office space, classrooms, and storage; therefore, the amount of wastewater generated from these structures is minimal and only occurs a few times a week when they are in use. Therefore, the analysis and wastewater generation provided in the Initial Study of 1,470 gallons per day is conservative and it was substantiated in the Initial Study that even with this quantity, impacts would be less than significant. Therefore, no changes to the wastewater generation and impact analysis are necessary and impacts remain as less than significant.

A1-4 The commenter described the Sanitation Districts ability to charge a fee to connect facilities (directly or indirectly) to the Sanitation Districts’ sewerage system or to increase the strength or quantity of wastewater discharged from connected facilities. The commenter also stated the Sanitation Districts will determine the applicable connection fees for the project. The comment is acknowledged and no response is necessary.

A1-5 The commenter stated that the comment letter does not constitute a guarantee of wastewater service but is to advise the City that the Sanitation Districts intend to provide this service up to the levels that are legally permitted and to inform the City of the currently existing capacity and any proposed expansion of the Districts’ facilities.

The comment is acknowledged and no response is necessary.

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Meeting Date: 11/14/2023 / Packet Page #: 982

CALL TO ORDER
The City Council, Successor Agency and Housing Authority meeting was called to order at 7:00 p.m.

ROLL CALL
Members Present: Michael Allawos, Karen Davis, David Fredendall, Mayor Pro Tem/ViceChair Mendell Thompson, Mayor/Chair Gary Boyer (via Teleconferencing) Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Police Captain Chris Stabio, Police Captain Michael Randazzo, Public Works Director William Wittkopf, Finance Director/City Treasurer Kyle Johnson (via Teleconferencing), Community Development Director Jeff Kugel, Recreation and Human Services Director John Aguirre, Information Technology Director Sam Robbin (via Teleconferencing), Library Director Janet Stone, City Clerk/Communications Director Kathleen Sessman, Transportation Manager Steven Mateer, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and City Clerk Specialist Lorena Cordova

INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Pastor Michael Cordich of First Baptist Church.

The Pledge of Allegiance was led by Transportation Manager Mateer.

HIGH SCHOOL STUDENT REPRESENTATIVE REPORTS
Student reports were presented by Charter Oak High School Student Representative Caroline Riggs; Glendora High School Student Representative Aiden Garcia; St. Lucy’s Priory High School Student Representative Alexis Straite; and Whitcomb High School Student Representative Sylvan Ho.

REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests received for reordering of and additions to the agenda.

PUBLIC COMMENT

1. Public Comments Received
Public Comment was received from the following: Shawnna Elias.

City of Glendora Minutes
Regular Meeting
Tuesday, October 24, 2023
City Hall Council Chambers
116 E. Foothill Boulevard, Glendora
Virtually via Zoom ID 9329247224
The City Council also serves as members of the Board of Directors of the Successor Agency of the from Community Redevelopment Agency and Housing Authority, which are concurrently convening this evening.

Item #7. Page 1
Meeting Date: 11/14/2023 / Packet Page #: 983
Minutes Tuesday, October 24, 2023 Page 2 of 4
City Council Meeting City Council, Successor Agency and Housing Authority

MEMBER STATEMENTS/REPORTS
Mayor Pro Tem/Vice-Chair Thompson requested a report from City Manager Raymond and City Attorney Wynder on Temporary/Political Signage and Public Art.

Council Member/Commissioner Fredendall commented on recent meetings and public outreach conducted by the City relating to affordable housing, possible solutions and City Council’s request for public input; and upcoming Halloween events.

Council Member/Commissioner Allawos reported on his attendance of Council of Governance session relating to homeowners’ insurance; requested price increases by insurance companies on homeowner insurance negotiations.

Mayor/Chair Boyer commented on housing issues, 56 new housing bills signed by Governor that go into effect this month, housing state laws, and encouraged the Glendora community to stay engaged, to share housing solution ideas with the City and keep lines of communication open.

Mayor Pro Tem/Vice-Chair Thompson commented on the “Budget in Brief” brochure included in the October water bill.

CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Manager Raymond encouraged community to visiting the City’s website for the latest information on the Strategic Plan, Budget, sign up for alerts, and any other needs.

SPECIAL ITEMS

2. Update from Athens on Upcoming Events and Special Services A presentation was provided by Athens Government Affairs Director Jessica Alvarenga.

3. Presentation of a Proclamation designating October 15-21, 2023 as National Friends of Libraries week
A Proclamation was read into the record by Council Member Fredendall and presented to Glendora Public Library Friends Foundation Executive Director Maggie Lara and Board Member Kevin Kurimoto, who accepted on behalf of the Friends Foundation.

4. Presentation of a Proclamation designating October 23-31, 2023 as Red Ribbon Week A Proclamation was read into the record by Council Member Allawos and presented to Captain Randazzo, who accepted on behalf of the Glendora Police Department.

5. Peafowl Update
An update was given.

CONSENT CALENDAR
Item #7. Page 2
Meeting Date: 11/14/2023 / Packet Page #: 984
Minutes Tuesday, October 24, 2023 Page 3 of 4
City Council Meeting City Council, Successor Agency and Housing Authority A motion was made by Michael Allawos, seconded by David J. Fredendall, to approve Consent Calendar Items #6 - #8 as presented affirming the actions appropriate to each item.

An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: None; ABSENT: None; ABSTAIN: None.

6. Affirm Minutes from September 26, 2023 Regular, September 28, 2023 Special, and October 10, 2023 Regular Meetings
The City Council, Successor Agency and Housing Authority affirmed minutes as presented.

7. City of Glendora and Glendora Successor Agency Investment Report for September 2023 The City Council and Successor Agency received and filed the Monthly Investment Activity Report for September 2023.

8. Accept Grant Funds from Bureau of Justice Assistance (BJA) FY 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation The City Council accepted grant funds and directed Mayor to sign Certifications and Assurances; and authorized a supplemental appropriation and increased in estimated revenues in Grant Fund 207 in the amount of $10,407.

UNFINISHED BUSINESS

9. Award the Capital Improvement Projects Contract Services with FreeWire Technologies, Inc. for the Purchase, Installation, and Warranty of One Boost Charger 200 for an amount not to exceed $205,700 at the City of Glendora Public Works Yard A motion was made by Karen K. Davis, seconded by Michael Allawos, to 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c); 2. Award the Capital Improvement Projects Contract Services with FreeWire Technologies, Inc. for the Purchase, Installation, and Warranty of One Boost Charger 200 for an amount not to exceed $205,700 at the City of Glendora Public Works Yard; 3. Authorize the Community Development Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; 4.

Approve the supplemental appropriation of $205,700 from Proposition A Local Return Fund (209) reserves and increase the CIP budget for Transit Yard Modernization by the same amount; and 5.

Authorize the City Manager to execute the Public Works Contract.

An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: None; ABSENT: None; ABSTAIN: None.

MEMBER/STAFF CLOSING COMMENTS
Council Member/Commissioner Allawos wished everyone a Happy Halloween.

Item #7. Page 3
Meeting Date: 11/14/2023 / Packet Page #: 985
Minutes Tuesday, October 24, 2023 Page 4 of 4
City Council Meeting City Council, Successor Agency and Housing Authority Mayor/Chair Boyer announced that Glendora will be welcoming its Sister City Moka, Japan students next week.

ADJOURNMENT
Meeting adjourned at 8:21 p.m.

Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on _________________.

Item #7. Page 4
Meeting Date: 11/14/2023 / Packet Page #: 986

STAFF REPORT
TO: Mayor and Council Members DATE: November 14, 2023
FROM: Administrative Services DISTRICT(S): Citywide
SUBJECT: Review and Affirm Disbursements for October 2023 in the amount of $7,144,254.02

RECOMMENDATION
That the City/Authority Council:

1. Review and affirm disbursements for October 2023 in the amount of $7,144,254.02.

STRATEGIC FOCUS AREAS
Not applicable

EXECUTIVE SUMMARY
For October 2023 the City disbursed the following amounts through accounts payable and payroll.

Date A/P Payroll Total
10/06/2023 $1,239,893.78 $677,593.59 $1,917,487.37
10/13/2023 $577,559.30 $577,559.30
10/20/2023 $875,842.27 $871,988.18 $1,747,830.45
10/27/2023 $2,901,376.90 $2,901,376.90
Total $5,594,672.25 $1,549,581.77 $7,144,254.02

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Pursuant to the Glendora Municipal Code Section 2.20.030 Departmental reports, the Finance Department shall provide a comprehensive report on disbursements, at least on a quarterly basis.

DISCUSSION
Notable disbursements in the month of October include:

Name Amount Description
California Professional Engineer $70,364.41 Grand & Bennett Traffic Signal Azusa Light & Water $84,386.78 Electric Service
U.S. Bank $87,949.70 Cal Card Purchases for September
Southern California Edison $98,722.08 Electric Utility/Sep Grigolla & Sons Construction $120,797.25 Concrete Maintenance/City Hall Concrete BOA Express Tax $183,952.83 Payroll Taxes
CA. Public Employees Retirees $186,268.58 PERS Retirement Big Ben Construction $284,074.96 Eagle Ridge/Live Oak/E. Haltern Ave.

Gentry Brothers Inc. $484,428.84 Cumberland/Bennett Water & Street Improvements Ohno Construction Co. $1,884,894.51 Louie Pompei Turf Replacement

FISCAL IMPACT
There is no fiscal impact associated with the recommended action.

Item #8. Page 1
Meeting Date: 11/14/2023 / Packet Page #: 987

ENVIRONMENTAL DETERMINATION
There is no CEQA impact associated with the recommendations in this report.

Prepared By Rosemary Perez, Office Assistant
Concurs With Not Applicable
Reviewed By Marie Ricci, Deputy City Manager
Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Warrant Register – October 2023
Item #8. Page 2
Meeting Date: 11/14/2023 / Packet Page #: 988

CITY OF GLENDORA
CITY COUNCIL MEETING 11/14/2023
WARRANT REGISTER FOR 10/6/2023
GENERAL WARRANT REGISTER 1,239,893.78 $
PAYROLL EFT - PPE 10/01/2023 677,593.59 $
TOTAL $ 1,917,487.37
PREPARED BY: Rosemary Perez

REVIEWED BY
Finance Director / City Treasurer
Warrant Register Notes – Understanding the “Key Org”
Key Org = Fund + Dept
XXXXXXX = XXX + XXXX
First three digits = Fund. The funds are used for this register are listed at the end of each register.

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description    # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON‐DEPARTMENTAL 75xx   COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #8. Page 3
Meeting Date: 11/14/2023 / Packet Page #: 989
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/06/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:33:53 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231006 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V7736 10/06/23 7694 88844MOTOR 5496563 FY 23-24 VEHICLE REPAI 54.23 958.29 10001 V7736 10/06/23 7694 88844MOTOR 5496563 FY 23-24 VEHICLE REPAI 371.11 5,191.69 TOTAL CHECK 425.34 6,149.98
10001 V7737 10/06/23 7345 ADOPT A HWY LITTER REMOV 0016554 LITTER REMOVAL - 9 FRE 0.00 3,150.00 10001 V7738 10/06/23 1332 ANIMAL PEST MANAGEMENT S 5316568 PEST CONTROL SVC/SEP 0.00 150.00 10001 V7739 10/06/23 2508 UNISHIELD 0016582 FIRST AID SUPPLIES 17.68 190.13 10001 V7739 10/06/23 2508 UNISHIELD 0016561 FIRST AID SUPPLIES 20.01 215.26 TOTAL CHECK 37.69 405.39
10001 V7740 10/06/23 1125 ATHENS SERVICES 5316570 FY 23-24 REMOVAL OF MI 0.00 13,440.62 10001 V7741 10/06/23 6403 AZTECH ELEVATOR COMPANY 0016566 ELEV MAINT/OCT 0.00 145.00 10001 V7742 10/06/23 5820 BLACK AND WHITE EMERGENC 5496563 SOLE SOURCE FOR EMERGE 0.00 300.00 10001 V7743 10/06/23 6434 CHARTER COMMUNICATIONS H 5484432 INTERNET SVC/SEP 0.00 332.92 10001 V7744 10/06/23 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 14.00 150.60 10001 V7745 10/06/23 3147 COLLEY AUTO CARS INC 5496563 FY 22-23 AFTER MARKET 4.14 44.52 10001 V7745 10/06/23 3147 COLLEY AUTO CARS INC 5496563 FY 22-23 AFTER MARKET 20.02 215.36 10001 V7745 10/06/23 3147 COLLEY AUTO CARS INC 5496563 FY 22-23 AFTER MARKET 24.40 262.46 10001 V7745 10/06/23 3147 COLLEY AUTO CARS INC 5496563 FY 22-23 AFTER MARKET 32.71 351.87 10001 V7745 10/06/23 3147 COLLEY AUTO CARS INC 5496563 FY 22-23 AFTER MARKET 46.10 495.89 10001 V7745 10/06/23 3147 COLLEY AUTO CARS INC 5496563 FY 22-23 AFTER MARKET 61.61 662.67 10001 V7745 10/06/23 3147 COLLEY AUTO CARS INC 5496563 FY 22-23 AFTER MARKET 73.60 791.61 10001 V7745 10/06/23 3147 COLLEY AUTO CARS INC 5496563 FY 22-23 AFTER MARKET 87.01 935.82 10001 V7745 10/06/23 3147 COLLEY AUTO CARS INC 5496563 FY 22-23 AFTER MARKET 109.24 1,175.08 10001 V7745 10/06/23 3147 COLLEY AUTO CARS INC 5496563 FY 22-23 AFTER MARKET 173.01 1,860.78 TOTAL CHECK 631.84 6,796.06
10001 V7746 10/06/23 3276 DOCU-TRUST 0016051 OFF-SITE STORAGE 0.00 2.24 10001 V7746 10/06/23 3276 DOCU-TRUST 5314216 OFF-SITE STORAGE 0.00 31.02 10001 V7746 10/06/23 3276 DOCU-TRUST 0017581 OFF-SITE STORAGE 0.00 36.30 10001 V7746 10/06/23 3276 DOCU-TRUST 0014010 OFF-SITE STORAGE 0.00 71.58 TOTAL CHECK 0.00 141.14
10001 V7747 10/06/23 1171 GEORGE'S GRAPHICS 0017585 PRINTING OF THE LA FET 13.25 142.54 10001 V7747 10/06/23 1171 GEORGE'S GRAPHICS 0017585 PRINTING OF THE LA FET 57.74 621.01 TOTAL CHECK 70.99 763.55
10001 V7748 10/06/23 1011 GLENDORA CHAMBER OF COMM 0016008 BUSINESS, ECONOMIC & C 0.00 2,083.33 10001 V7749 10/06/23 1212 GLENDORA TROPHY & ENGRAV 0017585 NAME BADGES 6.36 68.36 10001 V7750 10/06/23 3998 GMS ELEVATOR SERVICES, I 0017585 ELEVATOR MAINT/SEP 0.00 115.00 10001 V7751 10/06/23 1941 GRAINGER 5316570 EQUIPMENT PARTS/SUPP 40.94 440.18 Item #8. Page 4
Meeting Date: 11/14/2023 / Packet Page #: 990
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 10/06/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:33:53 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231006 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V7752 10/06/23 4703 JOHN GREEN TRUCKING 5316570 FY 23-24 BASE, SAND AN 0.00 1,494.31 10001 V7753 10/06/23 4405 MICHELLE HARRINGTON 0017583 COMM SVC EDUCATN CLSS 0.00 1,234.10 10001 V7754 10/06/23 7618 HORIZONS CONSTRUCTION CO 3219999 BOARDING UP OF DALE PR 0.00 38,323.94 10001 V7755 10/06/23 5315 JMD 2586575 TASK ORDER 65221016 ST 0.00 4,074.00 10001 V7755 10/06/23 5315 JMD 0016565 CIVIL PLAN CHECKS FOR 0.00 8,138.00 TOTAL CHECK 0.00 12,212.00
10001 V7756 10/06/23 2241 JOHNNY ALLEN TENNIS ACAD 0017583 COMM SVC EDUCATN CLSS 0.00 996.80 10001 V7757 10/06/23 6449 MICHAELS AUTO REPAIR 5496563 FY 23-24 FLEET VEHICLE 0.00 100.00 10001 V7757 10/06/23 6449 MICHAELS AUTO REPAIR 5496563 FY 23-24 FLEET VEHICLE 8.19 358.14 10001 V7757 10/06/23 6449 MICHAELS AUTO REPAIR 5496563 FY 23-24 FLEET VEHICLE 17.41 427.36 10001 V7757 10/06/23 6449 MICHAELS AUTO REPAIR 5496563 FY 23-24 FLEET VEHICLE 21.01 781.01 10001 V7757 10/06/23 6449 MICHAELS AUTO REPAIR 5496563 FY 23-24 FLEET VEHICLE 7.16 842.11 TOTAL CHECK 53.77 2,508.62
10001 V7758 10/06/23 7659 LA - C.A.D.A. 2857585 PAYMENT FOR CONTRACT W 0.00 20,833.33 10001 V7759 10/06/23 6473 LOUISE ERNESTINE CRISS B 2314390 EXTENSION OPTION 1 OF 0.00 1,000.00 10001 V7760 10/06/23 5912 KIMBALL MIDWEST 5496563 EQUIPMENT PARTS/SUPP 19.37 208.37 10001 V7760 10/06/23 5912 KIMBALL MIDWEST 5496563 EQUIPMENT PARTS/SUPP 53.11 571.11 TOTAL CHECK 72.48 779.48
10001 V7761 10/06/23 7728 VIENNA PSYCHOLOGICAL GRO 0014103 PRE-EMPLOYMENT PSYCH 0.00 400.00 10001 V7761 10/06/23 7728 VIENNA PSYCHOLOGICAL GRO 0014103 PRE-EMPLOYMENT PSYCH 0.00 400.00 TOTAL CHECK 0.00 800.00
10001 V7762 10/06/23 2871 OVERDRIVE, INC. 2297079 OVERDRIVE ANNUAL PO 0.00 976.75 10001 V7763 10/06/23 2181 PINPOINT INDUSTRIES, INC 0017583 WRISTBANDS 14.86 236.55 10001 V7764 10/06/23 4815 GRAFIX SYSTEMS 5496563 PD VEHICLE DECALS 30.46 612.63 10001 V7765 10/06/23 6427 ELSER PLUMBING 0016566 PLUMBING SERVICE 0.00 818.25 10001 V7765 10/06/23 6427 ELSER PLUMBING 0016566 PLUMBING SERVICE 0.00 125.00 TOTAL CHECK 0.00 943.25
10001 V7766 10/06/23 2761 SANDERS LOCK & KEY, INC. 5496563 KEY/LOCK SERVICE 20.34 303.74 10001 V7767 10/06/23 1386 R&R CUSTOM SIGNS 2314390 BANNERS 0.00 230.00 10001 V7768 10/06/23 4580 STERICYCLE, INC. 0015133 PICKUP SVC/BIO-HAZARD 0.00 447.40 10001 V7769 10/06/23 6657 SUPERION LLC 5316571 ANN.MAINT.FEE 0.00 44,599.41 10001 V7770 10/06/23 1929 TRENCH SHORING COMPANY 5316570 TRENCH SHORING EQUIP 2.38 648.48 10001 V7771 10/06/23 2710 UNITED MAINTENANCE SYSTE 0016582 PARKS 0.00 17,936.75 Item #8. Page 5
Meeting Date: 11/14/2023 / Packet Page #: 991
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 10/06/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:33:53 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231006 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V7771 10/06/23 2710 UNITED MAINTENANCE SYSTE 0016566 FACILITIES 0.00 7,788.05 10001 V7771 10/06/23 2710 UNITED MAINTENANCE SYSTE 0017583 RECREATION 0.00 2,425.02 10001 V7771 10/06/23 2710 UNITED MAINTENANCE SYSTE 0017585 HUMAN SERVICES 0.00 1,445.69 10001 V7771 10/06/23 2710 UNITED MAINTENANCE SYSTE 5316567 WATER ADMIN 0.00 512.99 10001 V7771 10/06/23 2710 UNITED MAINTENANCE SYSTE 0016582 PARKS 0.00 17,438.50 10001 V7771 10/06/23 2710 UNITED MAINTENANCE SYSTE 0016566 FACILITIES 0.00 8,350.00 10001 V7771 10/06/23 2710 UNITED MAINTENANCE SYSTE 0017583 RECREATION 0.00 2,600.00 10001 V7771 10/06/23 2710 UNITED MAINTENANCE SYSTE 0017585 HUMAN SERVICES 0.00 1,550.00 10001 V7771 10/06/23 2710 UNITED MAINTENANCE SYSTE 5316567 WATER ADMIN 0.00 550.00 TOTAL CHECK 0.00 60,597.00
10001 V7772 10/06/23 1787 UNITED RENTALS (NORTH AM 2056562 EQUIPMENT RENTAL 14.04 151.04 10001 V7773 10/06/23 1132 WESTERN WATER WORKS SUPP 5316570 FY 23-24 WATER LINE PA 225.33 2,423.73 10001 V7774 10/06/23 2580 XEROX CORPORATION 5484419 COPIER SVC/AUG 130.06 1,398.79 10001 V7774 10/06/23 2580 XEROX CORPORATION 5484419 MONHTLY PAYMENT INSTAL 471.82 5,075.05 TOTAL CHECK 601.88 6,473.84
10001 V7775 10/06/23 7498 Y TIRE PERFORMANCE LLC 5496563 TIRES 63.96 830.46 10001 V7775 10/06/23 7498 Y TIRE PERFORMANCE LLC 5496563 TIRES 73.80 1,007.76 10001 V7775 10/06/23 7498 Y TIRE PERFORMANCE LLC 5496563 TIRES 150.04 1,613.80 10001 V7775 10/06/23 7498 Y TIRE PERFORMANCE LLC 5496563 TIRES 25.22 271.22 10001 V7775 10/06/23 7498 Y TIRE PERFORMANCE LLC 5496563 TIRES 0.00 90.59 TOTAL CHECK 313.02 3,813.83
10001 V7776 10/06/23 1007 ALTA-FOODCRAFT INC. 0014101 FOOD SUPPLIES 10.27 271.95 10001 V7777 10/06/23 7654 CODE 3 TECHNOLOGY LLC 5484432 GETAC TG3 83 KEY, BACK 244.97 2,634.97 10001 V7777 10/06/23 7654 CODE 3 TECHNOLOGY LLC 5484432 ESTIMATED SHIPPING/HAN 0.00 29.00 TOTAL CHECK 244.97 2,663.97
10001 V7778 10/06/23 6158 BOA EXPRESS TAX 970 PAYROLL TAXES 0.00 170,173.42 10001 V7779 10/06/23 1110 CA.PUBLIC EMPLOYEES RETI 0014306 PERS HEALTH 10/23 0.00 7,469.00 10001 V7779 10/06/23 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS HEALTH 10/23 0.00 50,068.70 10001 V7779 10/06/23 1110 CA.PUBLIC EMPLOYEES RETI 5314306 PERS HEALTH 10/23 0.00 110.34 TOTAL CHECK 0.00 57,648.04
10001 V7780 10/06/23 1011 GLENDORA CHAMBER OF COMM 970 PERS RETIREMENT 10/01 0.00 183,419.24 10001 V7781 10/06/23 1112 GLENDORA CITY EMPLOYEE A 970 EMPLOYEE SOCIAL GROUP 0.00 600.00 10001 V7782 10/06/23 1115 GLENDORA MANAGEMENT ASSO 970 GMA DUES 0.00 450.00 10001 V7783 10/06/23 1117 GLENDORA POLICE MANAGEME 970 REISSUE-DUES 04/15/22 0.00 487.50 10001 V7783 10/06/23 1117 GLENDORA POLICE MANAGEME 970 REISSUE-DUES 03/11/22 0.00 487.50 10001 V7783 10/06/23 1117 GLENDORA POLICE MANAGEME 970 REISSUE-DUES 03/25/22 0.00 536.25 10001 V7783 10/06/23 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 438.00 10001 V7783 10/06/23 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 162.00 TOTAL CHECK 0.00 2,111.25
Item #8. Page 6
Meeting Date: 11/14/2023 / Packet Page #: 992
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 10/06/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:33:53 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231006 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V7784 10/06/23 7369 MIDAMERICA ADMIN&RETIRE 970 EXEC MGMT - HRA 0.00 400.00 10001 V7785 10/06/23 7369 MIDAMERICA ADMIN&RETIRE 970 PART TIME RETIREMENT 0.00 3,645.20 10001 V7786 10/06/23 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 8,736.50 10001 V7786 10/06/23 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 33,733.23 10001 V7786 10/06/23 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 1,852.18 10001 V7786 10/06/23 5012 NATIONWIDE RETIREMENT SO 970 EXEC 401A PLAN 0.00 1,866.68 TOTAL CHECK 0.00 46,188.59
10001 V7787 10/06/23 1116 POLICE ASSOCIATION 970 POA/ASSOC DUE 0.00 2,625.00 10001 V7787 10/06/23 1116 POLICE ASSOCIATION 970 POA/ASSOC DUE 0.00 83.13 TOTAL CHECK 0.00 2,708.13
10001 V7788 10/06/23 1119 STATE DISBURSEMENT UNIT 970 WAGE GARNISHMENT 0.00 397.38 10001 V7789 10/06/23 4133 WAGEWORKS, INC. 970 DEPEND CARE REIMBURSE 0.00 755.13 10001 V7789 10/06/23 4133 WAGEWORKS, INC. 970 FSA MEDICAL REIMBURSE 0.00 1,235.31 10001 V7789 10/06/23 4133 WAGEWORKS, INC. 970 HSA WITH HDHP 0.00 322.92 TOTAL CHECK 0.00 2,313.36
10001 110966 10/06/23 TEMP AARON ARROYO 0017588 ACTIVITY REFUND 0.00 200.00 10001 110967 10/06/23 5938 ALESHIRE & WYNDER, LLP 5424012 LEGAL SVC/AUG 0.00 1,557.60 10001 110967 10/06/23 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/AUG 0.00 2,032.80 10001 110967 10/06/23 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/AUG 0.00 8,912.70 10001 110967 10/06/23 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/AUG 0.00 9,687.81 10001 110967 10/06/23 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/AUG 0.00 21,151.70 10001 110967 10/06/23 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/AUG 0.00 26.40 TOTAL CHECK 0.00 43,369.01
10001 110968 10/06/23 3000 MALISSA APODACA, INC 0017583 COMM SVC EDUCATN CLSS 0.00 1,039.50 10001 110969 10/06/23 1193 AT&T MOBILITY 0015126 TELEPHONE SVC/AUG 0.00 48.23 10001 110970 10/06/23 1305 AZUSA LIGHT & WATER 5316571 ELECTRIC SERVICE/AUG 0.00 13,102.60 10001 110971 10/06/23 4598 BIG BEN CONSTRUCTION 5316570 FY 2023-2024 EMERGENCY 0.00 8,313.54 10001 110971 10/06/23 4598 BIG BEN CONSTRUCTION 5316570 FY 2023-2024 EMERGENCY 0.00 9,150.67 10001 110971 10/06/23 4598 BIG BEN CONSTRUCTION 5309999 EMERGENCY WATER MAIN A 0.00 266,612.75 TOTAL CHECK 0.00 284,076.96
10001 110972 10/06/23 TEMP BRANDY FORD-CARREON 0017581 ACTIVITY REFUND 0.00 60.00 10001 110973 10/06/23 TEMP CAMERON TURNER 5316569 IRR CONTROLER 0.00 100.00 10001 110974 10/06/23 2466 CENTER FOR CRIMINAL JUST 0015126 CLASS FEES 0.00 62.50 10001 110975 10/06/23 4262 DUNN-EDWARDS CORPORATION 0016566 PAINT SUPPLIES 6.55 70.52 10001 110976 10/06/23 5405 YOUNGBLOOD & ASSOCIATES 0015126 POLYGRAPH EXAMINATION 0.00 350.00 Item #8. Page 7
Meeting Date: 11/14/2023 / Packet Page #: 993
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 10/06/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:33:53 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231006 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 110977 10/06/23 TEMP FAST5 GLENDORA 25, LLC 655 GRADING BOND REFUND 0.00 3,329.28 10001 110978 10/06/23 4959 FRONTIER 5484419 TELEPHONE SVC/SEP 0.00 95.98 10001 110979 10/06/23 1242 GLENDORA WELFARE ASSOCIA 0014000 FUNDRAISER TICKETS 0.00 120.00 10001 110980 10/06/23 7842 GRIGOLLA & SONS CONSTRUC 2056562 CONCRETE MAINTENANCE A 0.00 8,580.40 10001 110980 10/06/23 7842 GRIGOLLA & SONS CONSTRUC 2056562 CITY HALL CONCRETE WOR 0.00 112,216.85 TOTAL CHECK 0.00 120,797.25
10001 110981 10/06/23 TEMP HEATHER GRANNEMAN 5316569 HE DISHWASHER 0.00 150.00 10001 110982 10/06/23 1357 DEPARTMENT OF JUSTICE 0015126 FINGERPRINT/AUG 0.00 32.00 10001 110982 10/06/23 1357 DEPARTMENT OF JUSTICE 0015133 FINGERPRINT/AUG 0.00 1,473.00 10001 110982 10/06/23 1357 DEPARTMENT OF JUSTICE 0014103 FINGERPRINT/AUG 0.00 488.00 TOTAL CHECK 0.00 1,993.00
10001 110983 10/06/23 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 13.92 149.76 10001 110983 10/06/23 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 37.63 404.73 TOTAL CHECK 51.55 554.49
10001 110984 10/06/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 2.70 29.07 10001 110985 10/06/23 4771 PITNEY BOWES GLOBAL 5314010 YEARLY COST FOR PITNEY 0.00 1,451.61 10001 110985 10/06/23 4771 PITNEY BOWES GLOBAL 0014010 YEARLY COST FOR PITNEY 221.86 1,673.47 TOTAL CHECK 221.86 3,125.08
10001 110986 10/06/23 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 190.95 2,053.83 10001 110986 10/06/23 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 48.61 522.89 TOTAL CHECK 239.56 2,576.72
10001 110987 10/06/23 TEMP ROMULO MAGSINO 655 WASTE MGMT DEP REFUND 0.00 5,439.93 10001 110988 10/06/23 2116 SAFEGUARD ENVIROGROUP, I 0016566 MOLD SERVICES 0.00 695.00 10001 110988 10/06/23 2116 SAFEGUARD ENVIROGROUP, I 0016566 MOLD SERVICES 0.00 795.00 TOTAL CHECK 0.00 1,490.00
10001 110989 10/06/23 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/SEP 0.00 3,263.68 10001 110990 10/06/23 1923 STEVEN ENTERPRISES, INC. 0016565 PRINTING SUPPLIES 0.00 226.50 10001 110991 10/06/23 4714 TITAN TIRE RECYCLING INC 5496563 TIRES 0.00 627.45 10001 110992 10/06/23 3653 TKE ENGINEERING INC 5309999 INSPECTION-BENDER CART 0.00 19,567.50 10001 110993 10/06/23 4712 TYLER TECHNOLOGIES INC 5484432 PDA MAINTENANCE 0.00 562.50 10001 110994 10/06/23 1924 UNIFIRST CORPORATION 5316562 STREETS - WATER FUND 5.08 247.51 10001 110994 10/06/23 1924 UNIFIRST CORPORATION 0016582 PARKS 0.00 25.96 10001 110994 10/06/23 1924 UNIFIRST CORPORATION 0016582 PARKS 0.00 25.96 10001 110994 10/06/23 1924 UNIFIRST CORPORATION 0016584 TREES 0.00 12.97 10001 110994 10/06/23 1924 UNIFIRST CORPORATION 0016584 TREES 0.00 12.98 Item #8. Page 8
Meeting Date: 11/14/2023 / Packet Page #: 994
SUNGARD PENTAMATION PAGE NUMBER: 6
DATE: 10/06/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:33:53 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231006 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 110994 10/06/23 1924 UNIFIRST CORPORATION 2556584 TREES / MEASURE M 0.00 12.97 10001 110994 10/06/23 1924 UNIFIRST CORPORATION 2556584 TREES / MEASURE M 0.00 12.98 10001 110994 10/06/23 1924 UNIFIRST CORPORATION 5316570 WATER - DISTRIBUTION 0.62 344.87 TOTAL CHECK 5.70 696.20
10001 110995 10/06/23 1029 VERIZON CALIFORNIA 5484419 TELEPHONE SVC/AUG 0.00 580.92 10001 110996 10/06/23 1029 VERIZON WIRELESS 5484432 TELEPHONE SVC/SEP 0.00 1,586.54 10001 110997 10/06/23 1561 TAS 0015126 EMBROIDERY 7.69 82.69 10001 110998 10/06/23 6561 BLUEBEAM INC 5484419 REVU-EXTREME ANNUAL 0.00 1,616.00 10001 110999 10/06/23 7732 CHEMTEK, INC. 2056562 ASPHALT REMOVER 0.00 1,929.81 10001 111000 10/06/23 4674 KLAUS DUEBBERT 0017583 PUMPKIN FESTIVAL 0.00 900.00 10001 111001 10/06/23 5497 HERITAGE TRAILS ASSOCIAT 0017583 PUMKIN FESTIVAL 0.00 750.00 10001 111002 10/06/23 1921 OFFICE DEPOT 2056562 OFFICE SUPPLIES 20.88 224.61 10001 111002 10/06/23 1921 OFFICE DEPOT 0017585 OFFICE SUPPLIES 4.83 51.97 10001 111002 10/06/23 1921 OFFICE DEPOT 0017585 OFFICE SUPPLIES 0.64 6.89 10001 111002 10/06/23 1921 OFFICE DEPOT 0016565 OFFICE SUPPLIES 0.00 8.66 10001 111002 10/06/23 1921 OFFICE DEPOT 0016565 OFFICE SUPPLIES 1.43 15.41 10001 111002 10/06/23 1921 OFFICE DEPOT 0017585 OFFICE SUPPLIES 6.98 75.05 10001 111002 10/06/23 1921 OFFICE DEPOT 0017585 OFFICE SUPPLIES 7.75 83.34 10001 111002 10/06/23 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES FOR AD 16.50 177.49 10001 111002 10/06/23 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES FOR AD 16.50 177.49 TOTAL CHECK 75.51 820.91
10001 111003 10/06/23 TEMP PAUL D. JOSEPHSON 5316569 HE CLOTHES WASHER 0.00 150.00 10001 111004 10/06/23 TEMP PCI BUILDERS 655 WASTE MGMT DEP REFUND 0.00 4,169.76 10001 111005 10/06/23 TEMP PETRA GOODRICH 0017581 ACTIVITY REFUND 0.00 300.00 10001 111006 10/06/23 TEMP RAFAEL BALAYUT 5316569 REBATE - TURF 0.00 728.00 10001 111007 10/06/23 3450 ROADLINE PRODUCTS INC. 2056562 ST REPAIR/MAINT SUPP 166.46 1,890.46 10001 111007 10/06/23 3450 ROADLINE PRODUCTS INC. 2056562 ST REPAIR/MAINT SUPP 59.45 689.45 TOTAL CHECK 225.91 2,579.91
10001 111008 10/06/23 7515 SARAH KHWAJA 0017583 HALLOWEEN FACE PAINT 0.00 230.00 10001 111009 10/06/23 4276 SECURITY PUBLIC STORAGE- 2314390 STORAGE RENTAL FOR BID 0.00 361.00 10001 111010 10/06/23 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 10.95 117.77 10001 111011 10/06/23 1225 SOUTHERN CALIFORNIA EDIS 2056584 ELECTRIC UTILITY/AUG 0.00 1,948.22 10001 111011 10/06/23 1225 SOUTHERN CALIFORNIA EDIS 0016584 ELECTRIC UTILITY/AUG 0.00 1,948.23 TOTAL CHECK 0.00 3,896.45
Item #8. Page 9
Meeting Date: 11/14/2023 / Packet Page #: 995
SUNGARD PENTAMATION PAGE NUMBER: 7
DATE: 10/06/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:33:53 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231006 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 111012 10/06/23 4712 TYLER TECHNOLOGIES INC 5484432 PDA 3RD PARTY SETUP 0.00 100.00 10001 111013 10/06/23 1189 VULCAN MATERIALS COMPANY 2056562 ASPHALT/ST PATCHING 8.06 112.06 10001 111014 10/06/23 1113 AFSCME DISTRICT COUNCIL 970 AFSCME DUES 0.00 1,445.12 10001 111015 10/06/23 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 TOTAL CASH ACCOUNT 3,687.00 1,239,893.78
TOTAL FUND 3,687.00 1,239,893.78
TOTAL REPORT 3,687.00 1,239,893.78
Item #8. Page 10
Meeting Date: 11/14/2023 / Packet Page #: 996
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/06/2023 CITY OF GLENDORA VENCHK11
TIME: 12:11:33 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 271.95
548 TECHNOLOGY FUND 2,663.97
TOTAL REPORT 2,935.92
Item #8. Page 11
Meeting Date: 11/14/2023 / Packet Page #: 997
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/06/2023 CITY OF GLENDORA VENCHK11
TIME: 16:11:45 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 7,469.00
531 WATER OPERATIONS FUND 110.34
970 PAYROLL DISBURSEMENT FUND 462,475.27
TOTAL REPORT 470,054.61
Item #8. Page 12
Meeting Date: 11/14/2023 / Packet Page #: 998
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/05/2023 CITY OF GLENDORA VENCHK11
TIME: 16:53:54 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 79,321.46
205 STATE GAS TAX FUNDS 151.04
229 LIBRARY FOUNDATION 976.75
231 GLENDORA VILLAGE BUS DIST 1,230.00
258 MEASURE W 4,074.00
285 AFFORDABLE HOUSING FUND 20,833.33
321 CAPITAL PROJECTS FUND 38,323.94
531 WATER OPERATIONS FUND 64,290.74
548 TECHNOLOGY FUND 6,806.76
549 VEHICLE REPLACEMENT FUND 21,264.34
TOTAL REPORT 237,272.36
Item #8. Page 13
Meeting Date: 11/14/2023 / Packet Page #: 999
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/06/2023 CITY OF GLENDORA VENCHK11
TIME: 11:13:44 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 4,724.53
205 STATE GAS TAX FUNDS 6,912.38
231 GLENDORA VILLAGE BUS DIST 361.00
531 WATER OPERATIONS FUND 878.00
548 TECHNOLOGY FUND 1,716.00
655 TRUST FUND 4,169.76
TOTAL REPORT 18,761.67
Item #8. Page 14
Meeting Date: 11/14/2023 / Packet Page #: 1000
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/06/2023 CITY OF GLENDORA VENCHK11
TIME: 16:01:44 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
970 PAYROLL DISBURSEMENT FUND 1,495.12
TOTAL REPORT 1,495.12
Item #8. Page 15
Meeting Date: 11/14/2023 / Packet Page #: 1001
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/05/2023 CITY OF GLENDORA VENCHK11
TIME: 16:36:16 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 49,860.18
205 STATE GAS TAX FUNDS 120,797.25
255 MEASURE M 25.95
530 WATER CAPITAL PROJECTS 286,180.25
531 WATER OPERATIONS FUND 36,124.48
542 LIABILITY INSURANCE FUND 1,557.60
548 TECHNOLOGY FUND 2,825.94
549 VEHICLE REPLACEMENT FUND 3,233.24
655 TRUST FUND 8,769.21
TOTAL REPORT 509,374.10
Item #8. Page 16
Meeting Date: 11/14/2023 / Packet Page #: 1002

CITY OF GLENDORA
CITY COUNCIL MEETING 11/14/2023
WARRANT REGISTER FOR 10/13/2023
GENERAL WARRANT REGISTER 577,559.30 $
PAYROLL EFT - - $
TOTAL $ 577,559.30
PREPARED BY: Rosemary Perez

REVIEWED BY
Finance Director / City Treasurer
Warrant Register Notes – Understanding the “Key Org”
Key Org = Fund + Dept
XXXXXXX = XXX + XXXX
First three digits = Fund. The funds are used for this register are listed at the end of each register.

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description    # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON‐DEPARTMENTAL 75xx   COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #8. Page 17
Meeting Date: 11/14/2023 / Packet Page #: 1003
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/13/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:34:21 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231013 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V7790 10/13/23 7694 88844MOTOR 5496563 FY 23-24 VEHICLE REPAI 83.72 1,725.49 10001 V7791 10/13/23 3700 A & P COMPLIANCE TESTING 5496563 D.O. INSPECT/SEP 0.00 150.00 10001 V7791 10/13/23 3700 A & P COMPLIANCE TESTING 5496563 D.O. INSPECT/SEP 0.00 300.00 TOTAL CHECK 0.00 450.00
10001 V7792 10/13/23 3779 ALL CITY MANAGEMENT SERV 0015129 CROSSING GUARD SERVICE 0.00 15,175.44 10001 V7793 10/13/23 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS RETIREMENT 10/01 0.00 183,419.29 10001 V7794 10/13/23 6434 CHARTER COMMUNICATIONS H 5484432 CABLE SVC/OCT 0.00 249.00 10001 V7795 10/13/23 1613 CLINICAL LAB OF SAN BERN 5316571 FY 23-24 STATE MANDATE 0.00 1,784.00 10001 V7796 10/13/23 5986 COSCO FIRE PROTECTION 5484419 ANNUAL INSPECTION 0.00 975.00 10001 V7797 10/13/23 8041 DRAW TAP GIS, LLC 5489999 GIS PROFESSIONAL SERVI 0.00 3,607.50 10001 V7798 10/13/23 8026 FIRE RISK MANAGEMENT SER 970 FRMS-HEALTH PREMIUMS 0.00 63,241.52 10001 V7798 10/13/23 8026 FIRE RISK MANAGEMENT SER 970 FDAC-RETIREES 0.00 1,543.22 10001 V7798 10/13/23 8026 FIRE RISK MANAGEMENT SER 5314306 FDAC-RETIREES 0.00 570.78 TOTAL CHECK 0.00 65,355.52
10001 V7799 10/13/23 7901 FS CONTRACTORS, INC 2349999 PEDESTRIAN ENHANCEMENT 0.00 18,051.90 10001 V7800 10/13/23 4550 SHEILA JENNINGS GANINO 0017583 COMM SVC EDUCATN CLSS 0.00 2,625.00 10001 V7801 10/13/23 4046 HYLAND SOFTWARE INC 5484419 ONBASE SAAS FEE FY24 0.00 14,712.03 10001 V7802 10/13/23 7079 INTEGRATIVE URGENTCARE 0014010 COVID-19 TESTING 0.00 150.00 10001 V7802 10/13/23 7079 INTEGRATIVE URGENTCARE 0016051 COVID-19 TESTING 0.00 150.00 10001 V7802 10/13/23 7079 INTEGRATIVE URGENTCARE 0017076 COVID-19 TESTING 0.00 100.00 10001 V7802 10/13/23 7079 INTEGRATIVE URGENTCARE 0016008 COVID-19 TESTING 0.00 100.00 10001 V7802 10/13/23 7079 INTEGRATIVE URGENTCARE 0017581 COVID-19 TESTING 0.00 50.00 10001 V7802 10/13/23 7079 INTEGRATIVE URGENTCARE 0015133 COVID-19 TESTING 0.00 50.00 TOTAL CHECK 0.00 600.00
10001 V7803 10/13/23 6883 LINCOLN NATIONAL LIFE IN 970 VOL AD & D 10/23 0.00 620.32 10001 V7803 10/13/23 6883 LINCOLN NATIONAL LIFE IN 970 LIFE/LTD/VOL LIFE-OCT 0.00 12,247.24 TOTAL CHECK 0.00 12,867.56
10001 V7804 10/13/23 5632 MC DONALD ELECTRIC INC 5316571 MOTOR FAILURE AT WELL 151.26 3,408.80 10001 V7804 10/13/23 5632 MC DONALD ELECTRIC INC 5316571 SERVICE CALL 0.00 417.50 TOTAL CHECK 151.26 3,826.30
10001 V7805 10/13/23 1203 MERCURY FENCE CO., INC. 0016566 FENCE REPAIR 0.00 340.00 10001 V7806 10/13/23 6882 MUNICIPAL DENTAL POOL 970 DENTAL / OCT 2023 0.00 12,297.01 10001 V7807 10/13/23 7577 LEGALSHIELD 970 LEGAL & ID SHIELD 0.00 589.30 10001 V7808 10/13/23 3750 RANCHO JANITORIAL SUPPLI 0017585 PURCHASE OF JANITORIAL 41.34 448.61 Item #8. Page 18
Meeting Date: 11/14/2023 / Packet Page #: 1004
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 10/13/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:34:21 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231013 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V7809 10/13/23 7721 SAMANTHA J. GARCIA, LLC 0017583 COMM SVC EDUCATN CLSS 0.00 2,625.00 10001 V7810 10/13/23 7542 SDI PRESENCE LLC 5484419 PROF SVCS/AUG 0.00 2,661.75 10001 V7810 10/13/23 7542 SDI PRESENCE LLC 5484419 PROF SVCS/JUL 0.00 3,627.00 TOTAL CHECK 0.00 6,288.75
10001 V7811 10/13/23 4532 SPOK INC. 5316571 TELEPHONE SVC/SEP 0.00 22.35 10001 V7812 10/13/23 7670 THE YOGA DANCE CO. 0017583 COMM SVC EDUCATN CLSS 0.00 73.50 10001 V7813 10/13/23 7908 UNIPLAN ENGINEERING, INC 2859999 DALE ROAD PROPERTY SUR 0.00 11,070.00 10001 V7814 10/13/23 1787 UNITED RENTALS (NORTH AM 0016566 EQUIPMENT RENTAL 10.15 109.15 10001 111016 10/13/23 2392 AFLAC 970 ALFAC INS GP- SEP 0.00 2,975.74 10001 111016 10/13/23 2392 AFLAC 970 AFLAC INS IP-SEP 0.00 3,076.70 TOTAL CHECK 0.00 6,052.44
10001 111017 10/13/23 8073 BRITTANEY CAVALLO 531 UB REFUND 0.00 99.79 10001 111018 10/13/23 TEMP CHARTER SPECTRUM 0016565 TEMPORARY 0.00 258.00 10001 111018 10/13/23 TEMP CHARTER SPECTRUM 0016565 EXCAVATION FEE 0.00 300.00 10001 111018 10/13/23 TEMP CHARTER SPECTRUM 0016565 CONCRETE PERMIT FEE 0.00 145.00 TOTAL CHECK 0.00 703.00
10001 111019 10/13/23 TEMP CLIFF LEE 5316569 EF CLOTHES WASHER 0.00 150.00 10001 111020 10/13/23 8075 CORNERSTONE PROPERTY MAN 531 UB REFUND 0.00 152.55 10001 111021 10/13/23 1311 COVINA IRRIGATING COMPAN 5316571 CAPACITY IMPR CHARGE 0.00 5,983.75 10001 111022 10/13/23 7496 SOUTHWEST HYDROTECH 5316571 PRESSURE RELIEF 50.03 876.68 10001 111023 10/13/23 4262 DUNN-EDWARDS CORPORATION 0016566 PAINT SUPPLIES 0.00 67.85 10001 111023 10/13/23 4262 DUNN-EDWARDS CORPORATION 0016566 PAINT SUPPLIES 34.79 306.62 10001 111023 10/13/23 4262 DUNN-EDWARDS CORPORATION 0016566 PAINT SUPPLIES 36.56 393.33 TOTAL CHECK 71.35 767.80
10001 111024 10/13/23 7628 EPD SOLUTIONS, INC. 5309999 PERFORM ENVIRONMENTAL 0.00 3,066.00 10001 111025 10/13/23 4488 ARROYO BACKGROUND INVEST 0015126 POLICE DEPARTMENT BACK 0.00 510.00 10001 111025 10/13/23 4488 ARROYO BACKGROUND INVEST 0015126 POLICE DEPARTMENT BACK 0.00 1,350.00 10001 111025 10/13/23 4488 ARROYO BACKGROUND INVEST 0015126 POLICE DEPARTMENT BACK 0.00 1,350.00 10001 111025 10/13/23 4488 ARROYO BACKGROUND INVEST 0015126 POLICE DEPARTMENT BACK 0.00 1,350.00 10001 111025 10/13/23 4488 ARROYO BACKGROUND INVEST 0015126 POLICE DEPARTMENT BACK 0.00 2,025.00 TOTAL CHECK 0.00 6,585.00
10001 111026 10/13/23 TEMP ERIC MIKITY 655 WASTE MGMT DEP REFUND 0.00 8,581.39 10001 111027 10/13/23 4959 FRONTIER 5484432 TELEPHONE SVC/OCT 0.00 160.22 10001 111027 10/13/23 4959 FRONTIER 5484419 TELEPHONE SVC/SEP 0.00 6,994.77 Item #8. Page 19
Meeting Date: 11/14/2023 / Packet Page #: 1005
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 10/13/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:34:21 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231013 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 0.00 7,154.99
10001 111028 10/13/23 TEMP GEORGE BURGS 5316569 HE CLOTHES WASHER 0.00 165.00 10001 111029 10/13/23 TEMP GIRMA WOLLELA 5316569 EF CLOTHES WASHER 0.00 150.00 10001 111030 10/13/23 8058 HAPPYORNOT AMERICAS INC. 5484419 SMILEY TOUCH TABLE 24.29 306.29 10001 111031 10/13/23 TEMP IPERMIT LLC 0016064 PERMIT REFUND 0.00 76.00 10001 111031 10/13/23 TEMP IPERMIT LLC 2606064 PERMIT REFUND 0.00 4.20 10001 111031 10/13/23 TEMP IPERMIT LLC 2636051 PERMIT REFUND 0.00 5.04 TOTAL CHECK 0.00 85.24
10001 111032 10/13/23 8074 JAY WHITE 531 UB REFUND 0.00 30.23 10001 111033 10/13/23 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS AND EQ 68.73 739.23 10001 111033 10/13/23 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS AND EQ 71.80 772.30 TOTAL CHECK 140.53 1,511.53
10001 111034 10/13/23 8076 KRISTEN SMEDLEY 531 UB REFUND 0.00 5.40 10001 111035 10/13/23 TEMP LAURA TOMILNSON 0015127 ALARM REFUND #18716 0.00 10.00 10001 111036 10/13/23 TEMP LOC MAI 0016064 PERMIT REFUND 0.00 10.46 10001 111036 10/13/23 TEMP LOC MAI 2606064 PERMIT REFUND 0.00 43.52 10001 111036 10/13/23 TEMP LOC MAI 2636051 PERMIT REFUND 0.00 52.22 10001 111036 10/13/23 TEMP LOC MAI 001 PERMIT REFUND 0.00 1.00 10001 111036 10/13/23 TEMP LOC MAI 001 PERMIT REFUND 0.00 1.46 10001 111036 10/13/23 TEMP LOC MAI 0016064 PERMIT REFUND 0.00 209.25 TOTAL CHECK 0.00 317.91
10001 111037 10/13/23 TEMP MARCO MALDONADO 5316569 EF CLOTHES WASHER 0.00 165.00 10001 111038 10/13/23 TEMP MARIA SANTANA 0017581 ACTIVITY REFUND 0.00 300.00 10001 111039 10/13/23 7355 CONCENTRA MEDICAL CENTER 5314103 DOT PHYSICAL 0.00 250.00 10001 111040 10/13/23 1921 OFFICE DEPOT 5314216 OFFICE SUPPLIES 12.94 86.63 10001 111040 10/13/23 1921 OFFICE DEPOT 0014216 OFFICE SUPPLIES 27.41 111.37 10001 111040 10/13/23 1921 OFFICE DEPOT 5314216 OFFICE SUPPLIES 0.00 183.42 10001 111040 10/13/23 1921 OFFICE DEPOT 0014216 OFFICE SUPPLIES 0.00 52.59 TOTAL CHECK 40.35 434.01
10001 111041 10/13/23 3633 RIGHT OF WAY, INC. 2056562 SAFETY SIGNS/SUPPLIES 239.40 2,759.40 10001 111042 10/13/23 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 26.25 282.30 10001 111043 10/13/23 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/AUG 0.00 57,716.90 10001 111043 10/13/23 1225 SOUTHERN CALIFORNIA EDIS 0016584 ELECTRIC UTILITY/SEP 0.00 14.81 10001 111043 10/13/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 38.17 10001 111043 10/13/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 51.71 10001 111043 10/13/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 67.28 Item #8. Page 20
Meeting Date: 11/14/2023 / Packet Page #: 1006
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 10/13/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:34:21 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231013 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 0.00 57,888.87
10001 111044 10/13/23 2038 SPARKLETTS 0017581 DRINKING WATER/AUG 0.00 69.32 10001 111044 10/13/23 2038 SPARKLETTS 2096086 DRINKING WATER/AUG 0.00 82.31 10001 111044 10/13/23 2038 SPARKLETTS 0016582 DRINKING WATER/JUL 0.00 107.25 10001 111044 10/13/23 2038 SPARKLETTS 0017581 DRINKING WATER/JUL 0.00 119.24 10001 111044 10/13/23 2038 SPARKLETTS 0014101 DRINKING WATER/AUG 0.00 53.34 10001 111044 10/13/23 2038 SPARKLETTS 0014216 DRINKING WATER/AUG 0.00 53.89 10001 111044 10/13/23 2038 SPARKLETTS 5314216 DRINKING WATER/AUG 0.00 53.90 10001 111044 10/13/23 2038 SPARKLETTS 0017583 DRINKING WATER/JUL 0.00 7.00 10001 111044 10/13/23 2038 SPARKLETTS 0017583 DRINKING WATER/AUG 0.00 7.00 10001 111044 10/13/23 2038 SPARKLETTS 0016561 DRINKING WATER/JUL 0.00 405.59 10001 111044 10/13/23 2038 SPARKLETTS 0017585 DRINKING WATER/AUG 0.00 174.24 10001 111044 10/13/23 2038 SPARKLETTS 0015126 DRINKING WATER/AUG 0.00 201.70 10001 111044 10/13/23 2038 SPARKLETTS 0017585 DRINKING WATER/JUL 0.00 273.20 10001 111044 10/13/23 2038 SPARKLETTS 2096086 DRINKING WATER/JUL 0.00 119.74 10001 111044 10/13/23 2038 SPARKLETTS 0016582 DRINKING WATER/AUG 0.00 119.78 10001 111044 10/13/23 2038 SPARKLETTS 0014216 DRINKING WATER/JUL 0.00 122.57 10001 111044 10/13/23 2038 SPARKLETTS 5314216 DRINKING WATER/JUL 0.00 122.57 10001 111044 10/13/23 2038 SPARKLETTS 0014101 DRINKING WATER/JUL 0.00 140.73 10001 111044 10/13/23 2038 SPARKLETTS 0015126 DRINKING WATER/JUL 0.00 151.70 10001 111044 10/13/23 2038 SPARKLETTS 0016561 DRINKING WATER/AUG 0.00 156.75 TOTAL CHECK 0.00 2,541.82
10001 111045 10/13/23 1551 STUMP FENCE CO. 655 FENCING 0.00 4,950.00 10001 111046 10/13/23 8068 TRACY NAKANO 531 UB REFUND 0.00 83.74 10001 111047 10/13/23 4712 TYLER TECHNOLOGIES INC 5309999 EPL IMPLEMENTATION 0.00 865.80 10001 111047 10/13/23 4712 TYLER TECHNOLOGIES INC 3219999 EPL IMPLEMENTATION 0.00 1,298.70 10001 111047 10/13/23 4712 TYLER TECHNOLOGIES INC 5309999 ERP IMPLEMENTATION 0.00 576.00 10001 111047 10/13/23 4712 TYLER TECHNOLOGIES INC 3219999 ERP IMPLEMENTATION 0.00 864.00 10001 111047 10/13/23 4712 TYLER TECHNOLOGIES INC 5309999 ERP IMPLEMENTATION 0.00 2,880.00 10001 111047 10/13/23 4712 TYLER TECHNOLOGIES INC 3219999 ERP IMPLEMENTATION 0.00 4,320.00 TOTAL CHECK 0.00 10,804.50
10001 111048 10/13/23 2620 U.S. BANK CORPORATE PAYM 0014306 CAL CARD PURCH/SEP 0.00 87,949.70 10001 111049 10/13/23 1924 UNIFIRST CORPORATION 5316570 WATER - DISTRIBUTION 0.47 302.42 10001 111050 10/13/23 TEMP VIJAYAKUMAR SABANAYAGAM 655 WMP REFUND 0.00 4,118.75 10001 111051 10/13/23 1189 VULCAN MATERIALS COMPANY 2056562 ASPHALT/ST PATCHING 17.33 215.33 10001 111052 10/13/23 2535 WESTERN AUDIO VISUAL COR 0017076 BIDWELL AV REPAIRS 162.77 2,470.77 TOTAL CASH ACCOUNT 1,059.24 577,559.30
TOTAL FUND 1,059.24 577,559.30
TOTAL REPORT 1,059.24 577,559.30
Item #8. Page 21
Meeting Date: 11/14/2023 / Packet Page #: 1007
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/13/2023 CITY OF GLENDORA VENCHK11
TIME: 09:22:37 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 103,095.20
205 STATE GAS TAX FUNDS 3,257.03
209 PROP A TRANSIT FUND 202.05
260 PLAN MAINT FEES 47.72
263 GENERAL PLAN MAINT FEE 57.26
321 CAPITAL PROJECTS FUND 6,482.70
530 WATER CAPITAL PROJECTS 7,387.80
531 WATER OPERATIONS FUND 66,577.98
548 TECHNOLOGY FUND 7,461.28
655 TRUST FUND 17,650.14
970 PAYROLL DISBURSEMENT FUND 6,052.44
TOTAL REPORT 218,271.60
Item #8. Page 22
Meeting Date: 11/14/2023 / Packet Page #: 1008
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/13/2023 CITY OF GLENDORA VENCHK11
TIME: 09:36:48 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 21,996.70
234 HIGHWY SAFETY IMPROV GRNT 18,051.90
285 AFFORDABLE HOUSING FUND 11,070.00
531 WATER OPERATIONS FUND 6,203.43
548 TECHNOLOGY FUND 25,832.28
549 VEHICLE REPLACEMENT FUND 2,175.49
970 PAYROLL DISBURSEMENT FUND 273,957.90
TOTAL REPORT 359,287.70
Item #8. Page 23
Meeting Date: 11/14/2023 / Packet Page #: 1009

CITY OF GLENDORA
CITY COUNCIL MEETING 11/14/2023
WARRANT REGISTER FOR 10/20/2023
GENERAL WARRANT REGISTER 875,842.27 $
PAYROLL EFT - PPE 10/15/2023 871,988.18 $
TOTAL $ 1,747,830.45
PREPARED BY: Rosemary Perez

REVIEWED BY
Finance Director / City Treasurer
Warrant Register Notes – Understanding the “Key Org”
Key Org = Fund + Dept
XXXXXXX = XXX + XXXX
First three digits = Fund. The funds are used for this register are listed at the end of each register.

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description    # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON‐DEPARTMENTAL 75xx   COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #8. Page 24
Meeting Date: 11/14/2023 / Packet Page #: 1010
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/23/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:57:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231020 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V7815 10/20/23 8037 ACE STRIPING INC 2056562 CITY-WIDE STRIPING SER 0.00 22,485.00 10001 V7816 10/20/23 2498 ADLERHORST INTERNATIONAL 0015127 RAY ALLEN MUZZLE 17.83 247.83 10001 V7817 10/20/23 3779 ALL CITY MANAGEMENT SERV 0015129 CROSSING GUARD/SEP 0.00 16,861.60 10001 V7818 10/20/23 1332 ANIMAL PEST MANAGEMENT S 5316568 PEST CONTROL SVC/SEP 0.00 300.00 10001 V7819 10/20/23 6434 CHARTER COMMUNICATIONS H 2304102 CABLE SVC/OCT 0.00 161.93 10001 V7819 10/20/23 6434 CHARTER COMMUNICATIONS H 0015134 INTERNET SVC/OCT 0.00 119.98 10001 V7819 10/20/23 6434 CHARTER COMMUNICATIONS H 5484419 INTERNET SVC/OCT 0.00 1,699.00 TOTAL CHECK 0.00 1,980.91
10001 V7820 10/20/23 1941 GRAINGER 5496563 EQUIPMENT PARTS/SUPP 2.65 28.64 10001 V7820 10/20/23 1941 GRAINGER 5496563 EQUIPMENT PARTS/SUPP 14.48 155.73 10001 V7820 10/20/23 1941 GRAINGER 5496563 EQUIPMENT PARTS/SUPP 40.96 440.54 10001 V7820 10/20/23 1941 GRAINGER 5496563 EQUIPMENT PARTS/SUPP 22.21 238.81 10001 V7820 10/20/23 1941 GRAINGER 5496563 EQUIPMENT PARTS/SUPP 90.75 975.97 TOTAL CHECK 171.05 1,839.69
10001 V7821 10/20/23 1464 USA BLUEBOOK 5316570 HYDRANT PRESSURE GAUG 43.03 462.88 10001 V7821 10/20/23 1464 USA BLUEBOOK 5316571 PUMP & WELL SUPPLIES 143.04 1,538.52 TOTAL CHECK 186.07 2,001.40
10001 V7822 10/20/23 1423 HDL COREN & CONE 1034216 PROPERTY TAX SVCS 0.00 300.00 10001 V7823 10/20/23 6540 INTELLIGENT FIRE SYSTEMS 5316571 ANNUAL INSPECTION 0.00 1,510.00 10001 V7824 10/20/23 8046 SILENT 6 LLC 0015127 TACTITRACK GPS TRACKER 0.00 5,920.00 10001 V7825 10/20/23 6940 KEENAN & ASSOCIATES 5484419 BENEFIT BRIDGE/SEP 0.00 1,250.00 10001 V7826 10/20/23 2552 LAW ENFORCEMENT MEDICAL 0015128 BLOOD DRAW SERVICE 0.00 350.00 10001 V7827 10/20/23 4840 LOS ANGELES PARTYWORKS I 0017583 INFLATABLES FOR HALLOW 0.00 11,062.00 10001 V7828 10/20/23 6692 OCEAN BLUE ENVIRONMENTAL 0016575 ENVIROMENTAL CLEAN UP 0.00 916.90 10001 V7829 10/20/23 3178 PLACEWORKS 655 AUG 2023 SERVICES 0.00 4,240.73 10001 V7830 10/20/23 1605 DISCOUNT ROOTER CO. 0016566 PLUMBING SERVICES 0.00 110.00 10001 V7831 10/20/23 3848 ROMO PLANNING GROUP INC. 0016051 CONTRACT PLANNING/AUG 0.00 2,172.50 10001 V7832 10/20/23 7115 POWER PLUS 5496563 PORTABLE DIESEL & ELEC 2,901.39 34,332.59 10001 V7833 10/20/23 4008 STAPLES ADVANTAGE 0016561 OFFICE SUPPLIES 6.79 72.99 10001 V7834 10/20/23 4580 STERICYCLE, INC. 0015134 PICKUP SVC/BIO-HAZARD 0.00 99.53 10001 V7835 10/20/23 6913 STITCHMANIA INC 0016554 EMBROIDERY 51.97 558.97 10001 V7835 10/20/23 6913 STITCHMANIA INC 5316569 EMBROIDERY 23.55 253.35 Item #8. Page 25
Meeting Date: 11/14/2023 / Packet Page #: 1011
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 10/23/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:57:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231020 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 75.52 812.32
10001 V7836 10/20/23 1362 THREE VALLEYS MUNICIPAL 5309999 GROUNDWATER RELIABILIT 0.00 15,873.34 10001 V7837 10/20/23 4133 WAGEWORKS 970 FSA MEDICAL REIMBURSE 0.00 250.00 10001 V7838 10/20/23 1132 WESTERN WATER WORKS SUPP 5316570 FY 23-24 WATER LINE PA 864.09 9,294.09 10001 V7839 10/20/23 7513 WILLDAN ENGINEERING 0016064 TEMP STAFFING SERVICES 0.00 19,670.00 10001 V7840 10/20/23 7498 Y TIRE PERFORMANCE LLC 5496563 TIRES 54.94 705.94 10001 V7840 10/20/23 7498 Y TIRE PERFORMANCE LLC 5496563 TIRES 0.00 109.00 TOTAL CHECK 54.94 814.94
10001 V7841 10/20/23 4945 JOSE M AMARO 5314306 RETIREE MEDICAL REIMB 0.00 252.00 10001 V7841 10/20/23 4945 JOSE M AMARO 0014306 RETIREE MEDICAL REIMB 0.00 648.00 TOTAL CHECK 0.00 900.00
10001 V7842 10/20/23 6158 BOA EXPRESS TAX 970 PAYROLL TAXES 0.00 183,952.83 10001 V7843 10/20/23 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS RETIRMENT 10/15 0.00 186,268.58 10001 V7844 10/20/23 1112 GLENDORA CITY EMPLOYEE A 970 EMPLOYEE SOCIAL GROUP 0.00 610.00 10001 V7845 10/20/23 1115 GLENDORA MANAGEMENT ASSO 970 GMA DUES 0.00 440.00 10001 V7846 10/20/23 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 438.00 10001 V7846 10/20/23 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 162.00 TOTAL CHECK 0.00 600.00
10001 V7847 10/20/23 7588 JAMES DE MOND 5314306 RETIREE MEDICAL REIMB 0.00 336.00 10001 V7847 10/20/23 7588 JAMES DE MOND 0014306 RETIREE MEDICAL REIMB 0.00 864.00 TOTAL CHECK 0.00 1,200.00
10001 V7848 10/20/23 3521 GWEN LACOMBE 5314306 RETIREE MEDICAL REIMB 0.00 168.00 10001 V7848 10/20/23 3521 GWEN LACOMBE 0014306 RETIREE MEDICAL REIMB 0.00 432.00 TOTAL CHECK 0.00 600.00
10001 V7849 10/20/23 7760 MARTIN BARRETT 5314306 RETIREE MEDICAL REIMB 0.00 336.00 10001 V7849 10/20/23 7760 MARTIN BARRETT 0014306 RETIREE MEDICAL REIMB 0.00 864.00 TOTAL CHECK 0.00 1,200.00
10001 V7850 10/20/23 7369 MIDAMERICA ADMIN&RETIRE 970 EXEC MGMT - HRA 0.00 500.00 10001 V7850 10/20/23 7369 MIDAMERICA ADMIN&RETIRE 970 PART TIME RETIREMENT 0.00 3,807.92 TOTAL CHECK 0.00 4,307.92
10001 V7851 10/20/23 5012 NATIONWIDE RETIREMENT SO 970 EXEC 401A PLAN 0.00 4,883.39 10001 V7851 10/20/23 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 8,939.69 10001 V7851 10/20/23 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 32,266.32 10001 V7851 10/20/23 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN/RTH 0.00 1,852.18 TOTAL CHECK 0.00 47,941.58
Item #8. Page 26
Meeting Date: 11/14/2023 / Packet Page #: 1012
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 10/23/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:57:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231020 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V7852 10/20/23 1116 POLICE ASSOCIATION 970 POA/ASSOC DUE 0.00 2,625.00 10001 V7852 10/20/23 1116 POLICE ASSOCIATION 970 POA/ASSOC DUE 0.00 83.13 TOTAL CHECK 0.00 2,708.13
10001 V7853 10/20/23 6298 PATRICIA SORENSEN 0014306 RETIREE MEDICAL REIMB 0.00 432.00 10001 V7853 10/20/23 6298 PATRICIA SORENSEN 5314306 RETIREE MEDICAL REIMB 0.00 168.00 TOTAL CHECK 0.00 600.00
10001 V7854 10/20/23 5426 TIMOTHY P. STAAB 0014306 RETIREE MEDICAL REIMB 0.00 648.00 10001 V7854 10/20/23 5426 TIMOTHY P. STAAB 5314306 RETIREE MEDICAL REIMB 0.00 252.00 TOTAL CHECK 0.00 900.00
10001 V7855 10/20/23 1119 STATE DISBURSEMENT UNIT 970 WAGE GARNISHMENT 0.00 397.38 10001 V7856 10/20/23 4140 BRIAN SUMMERS 0014306 RETIREE MEDICAL REIMB 0.00 432.00 10001 V7856 10/20/23 4140 BRIAN SUMMERS 5314306 RETIREE MEDICAL REIMB 0.00 168.00 TOTAL CHECK 0.00 600.00
10001 V7857 10/20/23 7153 WILLIAM TURNLEY 5314306 RETIREE MEDICAL REIMB 0.00 168.00 10001 V7857 10/20/23 7153 WILLIAM TURNLEY 0014306 RETIREE MEDICAL REIMB 0.00 432.00 TOTAL CHECK 0.00 600.00
10001 111053 10/20/23 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/SEP 0.00 2,560.80 10001 111053 10/20/23 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/SEP 0.00 2,950.80 10001 111053 10/20/23 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/SEP 0.00 3,379.20 10001 111053 10/20/23 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/SEP 0.00 5,165.09 10001 111053 10/20/23 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/SEP 0.00 7,224.50 10001 111053 10/20/23 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/SEP 0.00 19,841.00 10001 111053 10/20/23 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/SEP 0.00 237.60 10001 111053 10/20/23 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/SEP 0.00 343.20 TOTAL CHECK 0.00 41,702.19
10001 111054 10/20/23 5938 ALESHIRE & WYNDER, LLP 0014012 SPECIAL PROJ/SEP 0.00 8,176.25 10001 111055 10/20/23 TEMP ALEXIS CABRERA 0017581 ACTIVITY REFUND 0.00 300.00 10001 111056 10/20/23 1305 AZUSA LIGHT & WATER 5316571 ELECTRIC SERVICE/SEP 0.00 84,386.78 10001 111057 10/20/23 1273 BAKER & TAYLOR, INC. 0017079 BAKER AND TAYLOR ADULT 3.28 35.85 10001 111057 10/20/23 1273 BAKER & TAYLOR, INC. 0017079 BAKER AND TAYLOR ADULT 6.36 69.60 10001 111057 10/20/23 1273 BAKER & TAYLOR, INC. 0017079 BAKER AND TAYLOR ADULT 7.44 81.41 10001 111057 10/20/23 1273 BAKER & TAYLOR, INC. 0017079 BAKER AND TAYLOR ADULT 8.62 94.45 10001 111057 10/20/23 1273 BAKER & TAYLOR, INC. 0017079 BAKER AND TAYLOR ADULT 9.77 107.04 TOTAL CHECK 35.47 388.35
10001 111058 10/20/23 8083 BETTY CHIEVES 531 UB REFUND 0.00 94.82 10001 111059 10/20/23 6906 BIG SKY ELECTRIC INC 5316571 FY 23-24 EMERGENCY ELE 0.00 1,276.68 10001 111059 10/20/23 6906 BIG SKY ELECTRIC INC 5316571 FY 23-24 EMERGENCY ELE 0.00 1,290.58 TOTAL CHECK 0.00 2,567.26
10001 111060 10/20/23 4349 CODE 5 GROUP LLC 0015128 QUARTERLY TRACKING 0.00 450.00 Item #8. Page 27
Meeting Date: 11/14/2023 / Packet Page #: 1013
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 10/23/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:57:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231020 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 111061 10/20/23 TEMP DARLENE GARCIA 0017581 ACTIVITY REFUND 0.00 130.00 10001 111062 10/20/23 7496 SOUTHWEST HYDROTECH 5316571 PRESSURE RELIEF 44.73 1,006.16 10001 111063 10/20/23 5405 YOUNGBLOOD & ASSOCIATES 0015126 POLYGRAPH EXAM/SEP 0.00 350.00 10001 111064 10/20/23 2327 EWING IRRIGATION PRODUCT 0016582 IRRIGATION SUPPLIES 5.23 60.21 10001 111064 10/20/23 2327 EWING IRRIGATION PRODUCT 0016582 IRRIGATION SUPPLIES 120.55 1,389.36 TOTAL CHECK 125.78 1,449.57
10001 111065 10/20/23 1006 FEDEX 0015126 FEDEX SHIPPING 0.00 60.13 10001 111066 10/20/23 4959 FRONTIER 5484419 TELEPHONE SVC/OCT 0.00 89.99 10001 111066 10/20/23 4959 FRONTIER 5484432 TELEPHONE SVC/OCT 0.00 648.09 TOTAL CHECK 0.00 738.08
10001 111067 10/20/23 4848 GINO MUNOZ PRODUCTIONS 0017583 DJ HALLOWEEN CARNIVAL 0.00 500.00 10001 111068 10/20/23 1239 INFOGROUP LIBRARY DIVISI 2297079 DATA AXLE LICESNE AGRE 0.00 3,000.00 10001 111069 10/20/23 1180 INNOVATIVE PRINTING CONC 0015133 PRINTING OF 10,000 PAR 0.00 3,247.91 10001 111070 10/20/23 TEMP JACQUELINE CAMPOS 0017581 ACTIVITY REFUND 0.00 280.00 10001 111071 10/20/23 TEMP JAMES BAILEY 5316569 EE CLOTHES WASHER 0.00 150.00 10001 111072 10/20/23 8082 JUDE COLLINS 531 UB REFUND 0.00 7,126.50 10001 111073 10/20/23 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS AND EQ 1.01 10.91 10001 111073 10/20/23 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS AND EQ 7.50 80.70 10001 111073 10/20/23 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS AND EQ 134.61 1,447.86 TOTAL CHECK 143.12 1,539.47
10001 111074 10/20/23 1123 LOS ANGELES COUNTY PUBLI 2586575 FY 2022-23 OPTIONAL SE 0.00 2,928.22 10001 111075 10/20/23 3456 ENVIRONMENTAL SOLUTIONS 0016566 ASBESTOS ABATEMENT 0.00 2,362.21 10001 111076 10/20/23 TEMP MICHELLE REED 5316569 EE CLOTHES WASHER 0.00 150.00 10001 111077 10/20/23 1921 OFFICE DEPOT 0017585 OFFICE SUPPLIES 14.70 158.10 10001 111077 10/20/23 1921 OFFICE DEPOT 0016051 OFFICE SUPPLIES 1.27 13.64 10001 111077 10/20/23 1921 OFFICE DEPOT 0016051 OFFICE SUPPLIES 2.07 22.26 10001 111077 10/20/23 1921 OFFICE DEPOT 0016064 OFFICE SUPPLIES 2.61 28.10 10001 111077 10/20/23 1921 OFFICE DEPOT 0016064 OFFICE SUPPLIES 4.17 44.83 10001 111077 10/20/23 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES FOR AD 3.48 37.47 10001 111077 10/20/23 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES FOR AD 3.94 42.38 10001 111077 10/20/23 1921 OFFICE DEPOT 0016064 OFFICE SUPPLIES 8.20 88.18 10001 111077 10/20/23 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES FOR AD 1.56 16.75 TOTAL CHECK 42.00 451.71
10001 111078 V 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET -4.10 -44.09 Item #8. Page 28
Meeting Date: 11/14/2023 / Packet Page #: 1014
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 10/23/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:57:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231020 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 111078 V 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET -8.19 -88.08 10001 111078 V 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET -8.82 -94.88 10001 111078 V 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET -9.64 -115.71 10001 111078 V 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET -12.85 -138.25 10001 111078 V 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET -25.49 -274.14 10001 111078 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 4.10 44.09 10001 111078 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 8.19 88.08 10001 111078 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 8.82 94.88 10001 111078 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 9.64 115.71 10001 111078 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 12.85 138.25 10001 111078 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 25.49 274.14 TOTAL CHECK 0.00 0.00
10001 111079 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 0016051 SEP 2023 PUB NOTICES 0.00 253.00 10001 111079 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 0016584 SEP 2023 PUB NOTICES 0.00 93.50 10001 111079 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 2906059 SEP 2023 PUB NOTICES 0.00 110.00 10001 111079 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 0016051 SEP 2023 PUB NOTICES 0.00 363.00 10001 111079 V 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 0016584 SEP 2023 PUB NOTICES 0.00 -93.50 10001 111079 V 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 2906059 SEP 2023 PUB NOTICES 0.00 -110.00 10001 111079 V 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 0016051 SEP 2023 PUB NOTICES 0.00 -253.00 10001 111079 V 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 0016051 SEP 2023 PUB NOTICES 0.00 -363.00 TOTAL CHECK 0.00 0.00
10001 111080 V 10/20/23 4591 SERVPRO OF GLENDORA/SAN 0016566 WATER RESTORATION 0.00 -541.52 10001 111080 10/20/23 4591 SERVPRO OF GLENDORA/SAN 0016566 WATER RESTORATION 0.00 541.52 TOTAL CHECK 0.00 0.00
10001 111081 V 10/20/23 5220 SHAW HR CONSULTING INC 0014103 CONSULTING SERVICES 0.00 -440.00 10001 111081 10/20/23 5220 SHAW HR CONSULTING INC 0014103 CONSULTING SERVICES 0.00 440.00 TOTAL CHECK 0.00 0.00
10001 111082 V 10/20/23 1027 SOCALGAS 0016582 GAS SERVICE/SEP 0.00 -9.80 10001 111082 V 10/20/23 1027 SOCALGAS 0016582 GAS SERVICE/SEP 0.00 -21.35 10001 111082 V 10/20/23 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 -23.02 10001 111082 V 10/20/23 1027 SOCALGAS 0015126 GAS SERVICE/SEP 0.00 -29.23 10001 111082 V 10/20/23 1027 SOCALGAS 0017080 GAS SERVICE/SEP 0.00 -29.24 10001 111082 V 10/20/23 1027 SOCALGAS 0016566 GAS SERVICE/SEP 0.00 -29.76 10001 111082 V 10/20/23 1027 SOCALGAS 2096086 GAS SERVICE/SEP 0.00 -41.83 10001 111082 V 10/20/23 1027 SOCALGAS 5496563 GAS SERVICE/SEP 0.00 -43.36 10001 111082 V 10/20/23 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 -56.76 10001 111082 V 10/20/23 1027 SOCALGAS 2096086 GAS SERVICE/SEP 0.00 -78.69 10001 111082 V 10/20/23 1027 SOCALGAS 0017076 GAS SERVICE/SEP 0.00 -87.71 10001 111082 V 10/20/23 1027 SOCALGAS 5316568 GAS SERVICE/SEP 0.00 -103.99 10001 111082 V 10/20/23 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 -127.61 10001 111082 V 10/20/23 1027 SOCALGAS 0015126 GAS SERVICE/SEP 0.00 -272.28 10001 111082 10/20/23 1027 SOCALGAS 0016582 GAS SERVICE/SEP 0.00 9.80 10001 111082 10/20/23 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 56.76 10001 111082 10/20/23 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 127.61 10001 111082 10/20/23 1027 SOCALGAS 0015126 GAS SERVICE/SEP 0.00 272.28 10001 111082 10/20/23 1027 SOCALGAS 2096086 GAS SERVICE/SEP 0.00 78.69 10001 111082 10/20/23 1027 SOCALGAS 0017076 GAS SERVICE/SEP 0.00 87.71 10001 111082 10/20/23 1027 SOCALGAS 5316568 GAS SERVICE/SEP 0.00 103.99 Item #8. Page 29
Meeting Date: 11/14/2023 / Packet Page #: 1015
SUNGARD PENTAMATION PAGE NUMBER: 6
DATE: 10/23/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:57:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231020 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 111082 10/20/23 1027 SOCALGAS 0015126 GAS SERVICE/SEP 0.00 29.23 10001 111082 10/20/23 1027 SOCALGAS 0017080 GAS SERVICE/SEP 0.00 29.24 10001 111082 10/20/23 1027 SOCALGAS 0016566 GAS SERVICE/SEP 0.00 29.76 10001 111082 10/20/23 1027 SOCALGAS 2096086 GAS SERVICE/SEP 0.00 41.83 10001 111082 10/20/23 1027 SOCALGAS 5496563 GAS SERVICE/SEP 0.00 43.36 10001 111082 10/20/23 1027 SOCALGAS 0016582 GAS SERVICE/SEP 0.00 21.35 10001 111082 10/20/23 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 23.02 TOTAL CHECK 0.00 0.00
10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/AUG 0.00 15.75 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/SEP 0.00 15.88 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/SEP 0.00 16.03 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/SEP 0.00 16.70 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316570 ELECTRIC UTILITY/AUG 0.00 283.37 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 129.02 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/AUG 0.00 160.59 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 67.75 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 114.02 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/SEP 0.00 108.05 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 127.30 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/AUG 0.00 -15.75 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/SEP 0.00 -15.88 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/SEP 0.00 -16.03 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/SEP 0.00 -16.70 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 -67.75 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/SEP 0.00 -108.05 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 -114.02 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 -127.30 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 -129.02 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/AUG 0.00 -160.59 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316570 ELECTRIC UTILITY/AUG 0.00 -283.37 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316566 ELECTRIC UTILITY/AUG 0.00 -1,504.54 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 5496563 ELECTRIC UTILITY/AUG 0.00 -1,884.49 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/SEP 0.00 -2,603.10 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/SEP 0.00 -2,694.76 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0017080 ELECTRIC UTILITY/AUG 0.00 -2,778.78 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016566 ELECTRIC UTILITY/AUG 0.00 -4,767.58 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/SEP 0.00 -8,310.83 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0017076 ELECTRIC UTILITY/AUG 0.00 -11,115.10 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/SEP 0.00 -11,744.50 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0015126 ELECTRIC UTILITY/AUG 0.00 -18,230.92 10001 111083 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2026562 ELECTRIC UTILITY/SEP 0.00 -32,033.02 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316566 ELECTRIC UTILITY/AUG 0.00 1,504.54 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 5496563 ELECTRIC UTILITY/AUG 0.00 1,884.49 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/SEP 0.00 2,603.10 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/SEP 0.00 2,694.76 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0017080 ELECTRIC UTILITY/AUG 0.00 2,778.78 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016566 ELECTRIC UTILITY/AUG 0.00 4,767.58 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/SEP 0.00 8,310.83 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0017076 ELECTRIC UTILITY/AUG 0.00 11,115.10 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/SEP 0.00 11,744.50 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0015126 ELECTRIC UTILITY/AUG 0.00 18,230.92 Item #8. Page 30
Meeting Date: 11/14/2023 / Packet Page #: 1016
SUNGARD PENTAMATION PAGE NUMBER: 7
DATE: 10/23/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:57:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231020 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 111083 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2026562 ELECTRIC UTILITY/SEP 0.00 32,033.02 TOTAL CHECK 0.00 0.00
10001 111084 10/20/23 2038 SPARKLETTS 0017585 DRINKING WATER/SEP 0.00 348.51 10001 111084 V 10/20/23 2038 SPARKLETTS 0016582 DRINKING WATER/SEP 0.00 -7.00 10001 111084 V 10/20/23 2038 SPARKLETTS 0015126 DRINKING WATER/SEP 0.00 -13.98 10001 111084 V 10/20/23 2038 SPARKLETTS 0015126 DRINKING WATER/SEP 0.00 -22.13 10001 111084 V 10/20/23 2038 SPARKLETTS 5314216 DRINKING WATER/SEP 0.00 -110.26 10001 111084 V 10/20/23 2038 SPARKLETTS 0014216 DRINKING WATER/SEP 0.00 -110.27 10001 111084 V 10/20/23 2038 SPARKLETTS 0017581 DRINKING WATER/SEP 0.00 -119.61 10001 111084 V 10/20/23 2038 SPARKLETTS 2096086 DRINKING WATER/SEP 0.00 -132.60 10001 111084 V 10/20/23 2038 SPARKLETTS 0014101 DRINKING WATER/SEP 0.00 -273.70 10001 111084 V 10/20/23 2038 SPARKLETTS 0016561 DRINKING WATER/SEP 0.00 -281.98 10001 111084 V 10/20/23 2038 SPARKLETTS 0017585 DRINKING WATER/SEP 0.00 -348.51 10001 111084 10/20/23 2038 SPARKLETTS 0017581 DRINKING WATER/SEP 0.00 119.61 10001 111084 10/20/23 2038 SPARKLETTS 5314216 DRINKING WATER/SEP 0.00 110.26 10001 111084 10/20/23 2038 SPARKLETTS 0014216 DRINKING WATER/SEP 0.00 110.27 10001 111084 10/20/23 2038 SPARKLETTS 2096086 DRINKING WATER/SEP 0.00 132.60 10001 111084 10/20/23 2038 SPARKLETTS 0014101 DRINKING WATER/SEP 0.00 273.70 10001 111084 10/20/23 2038 SPARKLETTS 0016561 DRINKING WATER/SEP 0.00 281.98 10001 111084 10/20/23 2038 SPARKLETTS 0015126 DRINKING WATER/SEP 0.00 22.13 10001 111084 10/20/23 2038 SPARKLETTS 0015126 DRINKING WATER/SEP 0.00 13.98 10001 111084 10/20/23 2038 SPARKLETTS 0016582 DRINKING WATER/SEP 0.00 7.00 TOTAL CHECK 0.00 0.00
10001 111085 10/20/23 1025 STANDARD INSURANCE COMPA 970 VISION-OCT 2023 0.00 2,684.88 10001 111085 V 10/20/23 1025 STANDARD INSURANCE COMPA 970 VISION-OCT 2023 0.00 -2,684.88 TOTAL CHECK 0.00 0.00
10001 111086 V 10/20/23 1363 SUBURBAN WATER SYSTEMS 0016584 WATER SVC/SEP 0.00 -53.00 10001 111086 10/20/23 1363 SUBURBAN WATER SYSTEMS 0016584 WATER SVC/SEP 0.00 53.00 TOTAL CHECK 0.00 0.00
10001 111087 V 10/20/23 7353 MINI EXPRESS 2314390 TRAIN RENTAL DEPOSIT 0.00 -200.00 10001 111087 10/20/23 7353 MINI EXPRESS 2314390 TRAIN RENTAL DEPOSIT 0.00 200.00 TOTAL CHECK 0.00 0.00
10001 111088 10/20/23 TEMP TESLA ENERGY OPERATIONS 0016064 PERMIT REFUND 0.00 313.72 10001 111088 10/20/23 TEMP TESLA ENERGY OPERATIONS 2636051 PERMIT REFUND 0.00 25.56 10001 111088 10/20/23 TEMP TESLA ENERGY OPERATIONS 2606064 PERMIT REFUND 0.00 21.30 10001 111088 10/20/23 TEMP TESLA ENERGY OPERATIONS 2606064 PERMIT REFUND 0.00 45.45 10001 111088 10/20/23 TEMP TESLA ENERGY OPERATIONS 001 PERMIT REFUND 0.00 2.00 10001 111088 10/20/23 TEMP TESLA ENERGY OPERATIONS 001 PERMIT REFUND 0.00 4.21 10001 111088 V 10/20/23 TEMP TESLA ENERGY OPERATIONS 001 PERMIT REFUND 0.00 -2.00 10001 111088 V 10/20/23 TEMP TESLA ENERGY OPERATIONS 001 PERMIT REFUND 0.00 -4.21 10001 111088 V 10/20/23 TEMP TESLA ENERGY OPERATIONS 2606064 PERMIT REFUND 0.00 -21.30 10001 111088 V 10/20/23 TEMP TESLA ENERGY OPERATIONS 2636051 PERMIT REFUND 0.00 -25.56 10001 111088 V 10/20/23 TEMP TESLA ENERGY OPERATIONS 2606064 PERMIT REFUND 0.00 -45.45 10001 111088 V 10/20/23 TEMP TESLA ENERGY OPERATIONS 0016064 PERMIT REFUND 0.00 -313.72 TOTAL CHECK 0.00 0.00
10001 111089 V 10/20/23 8078 TIFFANY HERRMANN 0017583 PETTING ZOO 0.00 -2,000.00 Item #8. Page 31
Meeting Date: 11/14/2023 / Packet Page #: 1017
SUNGARD PENTAMATION PAGE NUMBER: 8
DATE: 10/23/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:57:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231020 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 111089 10/20/23 8078 TIFFANY HERRMANN 0017583 PETTING ZOO 0.00 2,000.00 TOTAL CHECK 0.00 0.00
10001 111090 10/20/23 1924 UNIFIRST CORPORATION 5316570 WATER - DISTRIBUTION 0.62 338.22 10001 111090 V 10/20/23 1924 UNIFIRST CORPORATION 5316570 WATER - DISTRIBUTION -0.62 -338.22 TOTAL CHECK 0.00 0.00
10001 111091 V 10/20/23 1067 UNITED SITE SERVICES OF 0016582 WEEKLY SERVICE -1.90 -104.40 10001 111091 10/20/23 1067 UNITED SITE SERVICES OF 0016582 WEEKLY SERVICE 1.90 104.40 TOTAL CHECK 0.00 0.00
10001 111092 10/20/23 3394 WALTERS WHOLESALE ELECTR 0016566 CITY WIDE PANEL LIGHTI 831.70 8,945.70 10001 111092 V 10/20/23 3394 WALTERS WHOLESALE ELECTR 0016566 CITY WIDE PANEL LIGHTI -831.70 -8,945.70 TOTAL CHECK 0.00 0.00
10001 111093 10/20/23 6878 HINDERLITER DE LLAMAS & 1034216 PROPERTY TAX SVCS 0.00 300.00 10001 111093 V 10/20/23 6878 HINDERLITER DE LLAMAS & 1034216 PROPERTY TAX SVCS 0.00 -300.00 TOTAL CHECK 0.00 0.00
10001 111094 V 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET -4.10 -44.09 10001 111094 V 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET -8.19 -88.08 10001 111094 V 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET -8.82 -94.88 10001 111094 V 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET -9.64 -115.71 10001 111094 V 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET -12.85 -138.25 10001 111094 V 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET -25.49 -274.14 10001 111094 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 4.10 44.09 10001 111094 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 8.19 88.08 10001 111094 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 8.82 94.88 10001 111094 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 9.64 115.71 10001 111094 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 12.85 138.25 10001 111094 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 25.49 274.14 TOTAL CHECK 0.00 0.00
10001 111095 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 0016051 SEP 2023 PUB NOTICES 0.00 363.00 10001 111095 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 0016051 SEP 2023 PUB NOTICES 0.00 253.00 10001 111095 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 0016584 SEP 2023 PUB NOTICES 0.00 93.50 10001 111095 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 2906059 SEP 2023 PUB NOTICES 0.00 110.00 10001 111095 V 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 0016584 SEP 2023 PUB NOTICES 0.00 -93.50 10001 111095 V 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 2906059 SEP 2023 PUB NOTICES 0.00 -110.00 10001 111095 V 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 0016051 SEP 2023 PUB NOTICES 0.00 -253.00 10001 111095 V 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 0016051 SEP 2023 PUB NOTICES 0.00 -363.00 TOTAL CHECK 0.00 0.00
10001 111096 V 10/20/23 4591 SERVPRO OF GLENDORA/SAN 0016566 WATER RESTORATION 0.00 -541.52 10001 111096 10/20/23 4591 SERVPRO OF GLENDORA/SAN 0016566 WATER RESTORATION 0.00 541.52 TOTAL CHECK 0.00 0.00
10001 111097 10/20/23 5220 SHAW HR CONSULTING INC 0014103 CONSULTING SERVICES 0.00 440.00 10001 111097 V 10/20/23 5220 SHAW HR CONSULTING INC 0014103 CONSULTING SERVICES 0.00 -440.00 TOTAL CHECK 0.00 0.00
10001 111098 V 10/20/23 1027 SOCALGAS 0016582 GAS SERVICE/SEP 0.00 -9.80 Item #8. Page 32
Meeting Date: 11/14/2023 / Packet Page #: 1018
SUNGARD PENTAMATION PAGE NUMBER: 9
DATE: 10/23/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:57:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231020 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 111098 V 10/20/23 1027 SOCALGAS 0016582 GAS SERVICE/SEP 0.00 -21.35 10001 111098 V 10/20/23 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 -23.02 10001 111098 V 10/20/23 1027 SOCALGAS 0015126 GAS SERVICE/SEP 0.00 -29.23 10001 111098 V 10/20/23 1027 SOCALGAS 0017080 GAS SERVICE/SEP 0.00 -29.24 10001 111098 V 10/20/23 1027 SOCALGAS 0016566 GAS SERVICE/SEP 0.00 -29.76 10001 111098 V 10/20/23 1027 SOCALGAS 2096086 GAS SERVICE/SEP 0.00 -41.83 10001 111098 V 10/20/23 1027 SOCALGAS 5496563 GAS SERVICE/SEP 0.00 -43.36 10001 111098 V 10/20/23 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 -56.76 10001 111098 V 10/20/23 1027 SOCALGAS 2096086 GAS SERVICE/SEP 0.00 -78.69 10001 111098 V 10/20/23 1027 SOCALGAS 0017076 GAS SERVICE/SEP 0.00 -87.71 10001 111098 V 10/20/23 1027 SOCALGAS 5316568 GAS SERVICE/SEP 0.00 -103.99 10001 111098 V 10/20/23 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 -127.61 10001 111098 V 10/20/23 1027 SOCALGAS 0015126 GAS SERVICE/SEP 0.00 -272.28 10001 111098 10/20/23 1027 SOCALGAS 0015126 GAS SERVICE/SEP 0.00 272.28 10001 111098 10/20/23 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 127.61 10001 111098 10/20/23 1027 SOCALGAS 5316568 GAS SERVICE/SEP 0.00 103.99 10001 111098 10/20/23 1027 SOCALGAS 2096086 GAS SERVICE/SEP 0.00 78.69 10001 111098 10/20/23 1027 SOCALGAS 0017076 GAS SERVICE/SEP 0.00 87.71 10001 111098 10/20/23 1027 SOCALGAS 2096086 GAS SERVICE/SEP 0.00 41.83 10001 111098 10/20/23 1027 SOCALGAS 5496563 GAS SERVICE/SEP 0.00 43.36 10001 111098 10/20/23 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 56.76 10001 111098 10/20/23 1027 SOCALGAS 0016582 GAS SERVICE/SEP 0.00 9.80 10001 111098 10/20/23 1027 SOCALGAS 0016582 GAS SERVICE/SEP 0.00 21.35 10001 111098 10/20/23 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 23.02 10001 111098 10/20/23 1027 SOCALGAS 0015126 GAS SERVICE/SEP 0.00 29.23 10001 111098 10/20/23 1027 SOCALGAS 0017080 GAS SERVICE/SEP 0.00 29.24 10001 111098 10/20/23 1027 SOCALGAS 0016566 GAS SERVICE/SEP 0.00 29.76 TOTAL CHECK 0.00 0.00
10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/SEP 0.00 15.75 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/SEP 0.00 15.88 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/SEP 0.00 16.03 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/SEP 0.00 16.70 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 67.75 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 129.02 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 114.02 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/SEP 0.00 108.05 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/SEP 0.00 160.59 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 127.30 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316570 ELECTRIC UTILITY/SEP 0.00 283.37 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316566 ELECTRIC UTILITY/SEP 0.00 1,504.54 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 5496563 ELECTRIC UTILITY/SEP 0.00 1,884.49 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/SEP 0.00 2,694.76 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0017080 ELECTRIC UTILITY/SEP 0.00 2,778.78 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016566 ELECTRIC UTILITY/SEP 0.00 4,767.58 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/SEP 0.00 8,310.83 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0017076 ELECTRIC UTILITY/SEP 0.00 11,115.10 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/SEP 0.00 11,744.50 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0015126 ELECTRIC UTILITY/SEP 0.00 18,230.92 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2026562 ELECTRIC UTILITY/SEP 0.00 32,033.02 10001 111099 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/SEP 0.00 2,603.10 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/SEP 0.00 -15.75 Item #8. Page 33
Meeting Date: 11/14/2023 / Packet Page #: 1019
SUNGARD PENTAMATION PAGE NUMBER: 10
DATE: 10/23/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:57:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231020 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/SEP 0.00 -15.88 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/SEP 0.00 -16.03 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/SEP 0.00 -16.70 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 -67.75 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/SEP 0.00 -108.05 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 -114.02 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 -127.30 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 -129.02 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/SEP 0.00 -160.59 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316570 ELECTRIC UTILITY/SEP 0.00 -283.37 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316566 ELECTRIC UTILITY/SEP 0.00 -1,504.54 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 5496563 ELECTRIC UTILITY/SEP 0.00 -1,884.49 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/SEP 0.00 -2,603.10 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/SEP 0.00 -2,694.76 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0017080 ELECTRIC UTILITY/SEP 0.00 -2,778.78 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016566 ELECTRIC UTILITY/SEP 0.00 -4,767.58 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/SEP 0.00 -8,310.83 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0017076 ELECTRIC UTILITY/SEP 0.00 -11,115.10 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/SEP 0.00 -11,744.50 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0015126 ELECTRIC UTILITY/SEP 0.00 -18,230.92 10001 111099 V 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2026562 ELECTRIC UTILITY/SEP 0.00 -32,033.02 TOTAL CHECK 0.00 0.00
10001 111100 V 10/20/23 2038 SPARKLETTS 0016582 DRINKING WATER/SEP 0.00 -7.00 10001 111100 V 10/20/23 2038 SPARKLETTS 0015126 DRINKING WATER/SEP 0.00 -36.11 10001 111100 V 10/20/23 2038 SPARKLETTS 5314216 DRINKING WATER/SEP 0.00 -110.26 10001 111100 V 10/20/23 2038 SPARKLETTS 0014216 DRINKING WATER/SEP 0.00 -110.27 10001 111100 V 10/20/23 2038 SPARKLETTS 0017581 DRINKING WATER/SEP 0.00 -119.61 10001 111100 V 10/20/23 2038 SPARKLETTS 2096086 DRINKING WATER/SEP 0.00 -132.60 10001 111100 V 10/20/23 2038 SPARKLETTS 0014101 DRINKING WATER/SEP 0.00 -273.70 10001 111100 V 10/20/23 2038 SPARKLETTS 0016561 DRINKING WATER/SEP 0.00 -281.98 10001 111100 V 10/20/23 2038 SPARKLETTS 0017585 DRINKING WATER/SEP 0.00 -348.51 10001 111100 10/20/23 2038 SPARKLETTS 0017585 DRINKING WATER/SEP 0.00 348.51 10001 111100 10/20/23 2038 SPARKLETTS 0014101 DRINKING WATER/SEP 0.00 273.70 10001 111100 10/20/23 2038 SPARKLETTS 0016561 DRINKING WATER/SEP 0.00 281.98 10001 111100 10/20/23 2038 SPARKLETTS 5314216 DRINKING WATER/SEP 0.00 110.26 10001 111100 10/20/23 2038 SPARKLETTS 0014216 DRINKING WATER/SEP 0.00 110.27 10001 111100 10/20/23 2038 SPARKLETTS 0017581 DRINKING WATER/SEP 0.00 119.61 10001 111100 10/20/23 2038 SPARKLETTS 2096086 DRINKING WATER/SEP 0.00 132.60 10001 111100 10/20/23 2038 SPARKLETTS 0015126 DRINKING WATER/SEP 0.00 36.11 10001 111100 10/20/23 2038 SPARKLETTS 0016582 DRINKING WATER/SEP 0.00 7.00 TOTAL CHECK 0.00 0.00
10001 111101 10/20/23 1025 STANDARD INSURANCE COMPA 970 VISION-OCT 2023 0.00 2,684.88 10001 111101 V 10/20/23 1025 STANDARD INSURANCE COMPA 970 VISION-OCT 2023 0.00 -2,684.88 TOTAL CHECK 0.00 0.00
10001 111102 V 10/20/23 1363 SUBURBAN WATER SYSTEMS 0016584 WATER SVC/SEP 0.00 -53.00 10001 111102 10/20/23 1363 SUBURBAN WATER SYSTEMS 0016584 WATER SVC/SEP 0.00 53.00 TOTAL CHECK 0.00 0.00
10001 111103 10/20/23 7353 MINI EXPRESS 2314390 TRAIN RENTAL DEPOSIT 0.00 200.00 Item #8. Page 34
Meeting Date: 11/14/2023 / Packet Page #: 1020
SUNGARD PENTAMATION PAGE NUMBER: 11
DATE: 10/23/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:57:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231020 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 111103 V 10/20/23 7353 MINI EXPRESS 2314390 TRAIN RENTAL DEPOSIT 0.00 -200.00 TOTAL CHECK 0.00 0.00
10001 111104 V 10/20/23 TEMP TESLA ENERGY OPERATIONS 001 PERMIT REFUND 0.00 -2.00 10001 111104 V 10/20/23 TEMP TESLA ENERGY OPERATIONS 001 PERMIT REFUND 0.00 -4.21 10001 111104 V 10/20/23 TEMP TESLA ENERGY OPERATIONS 2606064 PERMIT REFUND 0.00 -21.30 10001 111104 V 10/20/23 TEMP TESLA ENERGY OPERATIONS 2636051 PERMIT REFUND 0.00 -25.56 10001 111104 V 10/20/23 TEMP TESLA ENERGY OPERATIONS 2606064 PERMIT REFUND 0.00 -45.45 10001 111104 V 10/20/23 TEMP TESLA ENERGY OPERATIONS 0016064 PERMIT REFUND 0.00 -313.72 10001 111104 10/20/23 TEMP TESLA ENERGY OPERATIONS 0016064 PERMIT REFUND 0.00 313.72 10001 111104 10/20/23 TEMP TESLA ENERGY OPERATIONS 2606064 PERMIT REFUND 0.00 45.45 10001 111104 10/20/23 TEMP TESLA ENERGY OPERATIONS 2636051 PERMIT REFUND 0.00 25.56 10001 111104 10/20/23 TEMP TESLA ENERGY OPERATIONS 2606064 PERMIT REFUND 0.00 21.30 10001 111104 10/20/23 TEMP TESLA ENERGY OPERATIONS 001 PERMIT REFUND 0.00 2.00 10001 111104 10/20/23 TEMP TESLA ENERGY OPERATIONS 001 PERMIT REFUND 0.00 4.21 TOTAL CHECK 0.00 0.00
10001 111105 10/20/23 8078 TIFFANY HERRMANN 0017583 PETTING ZOO 0.00 2,000.00 10001 111105 V 10/20/23 8078 TIFFANY HERRMANN 0017583 PETTING ZOO 0.00 -2,000.00 TOTAL CHECK 0.00 0.00
10001 111106 V 10/20/23 1924 UNIFIRST CORPORATION 5316570 WATER - DISTRIBUTION -0.62 -338.22 10001 111106 10/20/23 1924 UNIFIRST CORPORATION 5316570 WATER - DISTRIBUTION 0.62 338.22 TOTAL CHECK 0.00 0.00
10001 111107 10/20/23 1067 UNITED SITE SERVICES OF 0016582 WEEKLY SERVICE 1.90 104.40 10001 111107 V 10/20/23 1067 UNITED SITE SERVICES OF 0016582 WEEKLY SERVICE -1.90 -104.40 TOTAL CHECK 0.00 0.00
10001 111108 10/20/23 3394 WALTERS WHOLESALE ELECTR 0016566 CITY WIDE PANEL LIGHTI 831.70 8,945.70 10001 111108 V 10/20/23 3394 WALTERS WHOLESALE ELECTR 0016566 CITY WIDE PANEL LIGHTI -831.70 -8,945.70 TOTAL CHECK 0.00 0.00
10001 111109 10/20/23 6878 HINDERLITER DE LLAMAS & 1034216 PROPERTY TAX SVCS 0.00 300.00 10001 111110 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 4.10 44.09 10001 111110 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 8.19 88.08 10001 111110 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 8.82 94.88 10001 111110 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 9.64 115.71 10001 111110 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 12.85 138.25 10001 111110 10/20/23 4076 O'REILLY AUTO PARTS 5496563 FY 23-24 AFTER MARKET 25.49 274.14 TOTAL CHECK 69.09 755.15
10001 111111 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 0016051 SEP 2023 PUB NOTICES 0.00 253.00 10001 111111 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 2906059 SEP 2023 PUB NOTICES 0.00 110.00 10001 111111 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 0016584 SEP 2023 PUB NOTICES 0.00 93.50 10001 111111 10/20/23 1024 SAN GABRIEL VALLEY EXAMI 0016051 SEP 2023 PUB NOTICES 0.00 363.00 TOTAL CHECK 0.00 819.50
10001 111112 10/20/23 4591 SERVPRO OF GLENDORA/SAN 0016566 WATER RESTORATION 0.00 541.52 10001 111113 10/20/23 5220 SHAW HR CONSULTING INC 0014103 CONSULTING SERVICES 0.00 440.00 Item #8. Page 35
Meeting Date: 11/14/2023 / Packet Page #: 1021
SUNGARD PENTAMATION PAGE NUMBER: 12
DATE: 10/23/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:57:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231020 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 111114 10/20/23 1027 SOCALGAS 0015126 GAS SERVICE/SEP 0.00 272.28 10001 111114 10/20/23 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 127.61 10001 111114 10/20/23 1027 SOCALGAS 5316568 GAS SERVICE/SEP 0.00 103.99 10001 111114 10/20/23 1027 SOCALGAS 2096086 GAS SERVICE/SEP 0.00 78.69 10001 111114 10/20/23 1027 SOCALGAS 0017076 GAS SERVICE/SEP 0.00 87.71 10001 111114 10/20/23 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 23.02 10001 111114 10/20/23 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 56.76 10001 111114 10/20/23 1027 SOCALGAS 0016582 GAS SERVICE/SEP 0.00 9.80 10001 111114 10/20/23 1027 SOCALGAS 0016582 GAS SERVICE/SEP 0.00 21.35 10001 111114 10/20/23 1027 SOCALGAS 0015126 GAS SERVICE/SEP 0.00 29.23 10001 111114 10/20/23 1027 SOCALGAS 0017080 GAS SERVICE/SEP 0.00 29.24 10001 111114 10/20/23 1027 SOCALGAS 0016566 GAS SERVICE/SEP 0.00 29.76 10001 111114 10/20/23 1027 SOCALGAS 2096086 GAS SERVICE/SEP 0.00 41.83 10001 111114 10/20/23 1027 SOCALGAS 5496563 GAS SERVICES/SEP 0.00 43.36 TOTAL CHECK 0.00 954.63
10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/SEP 0.00 15.75 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/SEP 0.00 15.88 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/SEP 0.00 16.03 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/SEP 0.00 16.70 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 67.75 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/SEP 0.00 108.05 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 114.02 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 127.30 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 129.02 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/SEP 0.00 160.59 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316566 ELECTRIC UTILITY/SEP 0.00 1,504.54 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 5496563 ELECTRIC UTILITY/SEP 0.00 1,884.49 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316570 ELECTRIC UTILITY/SEP 0.00 283.37 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/SEP 0.00 2,603.10 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/SEP 0.00 2,694.76 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0017080 ELECTRIC UTILITY/SEP 0.00 2,778.78 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016566 ELECTRIC UTILITY/SEP 0.00 4,767.58 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/SEP 0.00 8,310.83 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0017076 ELECTRIC UTILITY/SEP 0.00 11,115.10 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/SEP 0.00 11,744.50 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 0015126 ELECTRIC UTILITY/SEP 0.00 18,230.92 10001 111115 10/20/23 1225 SOUTHERN CALIFORNIA EDIS 2026562 ELECTRIC UTILITY/SEP 0.00 32,033.02 TOTAL CHECK 0.00 98,722.08
10001 111116 10/20/23 2038 SPARKLETTS 0017585 DRINKING WATER/SEP 0.00 348.51 10001 111116 10/20/23 2038 SPARKLETTS 2096086 DRINKING WATER/SEP 0.00 132.60 10001 111116 10/20/23 2038 SPARKLETTS 0014101 DRINKING WATER/SEP 0.00 273.70 10001 111116 10/20/23 2038 SPARKLETTS 0016561 DRINKING WATER/SEP 0.00 281.98 10001 111116 10/20/23 2038 SPARKLETTS 0017581 DRINKING WATER/SEP 0.00 119.61 10001 111116 10/20/23 2038 SPARKLETTS 5314216 DRINKING WATER/SEP 0.00 110.26 10001 111116 10/20/23 2038 SPARKLETTS 0014216 DRINKING WATER/SEP 0.00 110.27 10001 111116 10/20/23 2038 SPARKLETTS 0016582 DRINKING WATER/SEP 0.00 7.00 10001 111116 10/20/23 2038 SPARKLETTS 0015126 DRINKING WATER/SEP 0.00 22.13 10001 111116 10/20/23 2038 SPARKLETTS 0015126 DRINKING WATER/SEP 0.00 13.98 TOTAL CHECK 0.00 1,420.04
Item #8. Page 36
Meeting Date: 11/14/2023 / Packet Page #: 1022
SUNGARD PENTAMATION PAGE NUMBER: 13
DATE: 10/23/2023 CITY OF GLENDORA ACCTPA21
TIME: 16:57:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231020 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 111117 10/20/23 1025 STANDARD INSURANCE COMPA 970 VISION- OCT 2023 0.00 2,684.88 10001 111118 10/20/23 1363 SUBURBAN WATER SYSTEMS 0016584 WATER SVC/SEP 0.00 53.00 10001 111119 10/20/23 7353 MINI EXPRESS 2314390 TRAIN RENTAL DEPOSIT 0.00 200.00 10001 111120 10/20/23 TEMP TESLA ENERGY OPERATIONS 0016064 PERMIT REFUND 0.00 313.72 10001 111120 10/20/23 TEMP TESLA ENERGY OPERATIONS 2636051 PERMIT REFUND 0.00 25.56 10001 111120 10/20/23 TEMP TESLA ENERGY OPERATIONS 2606064 PERMIT REFUND 0.00 45.45 10001 111120 10/20/23 TEMP TESLA ENERGY OPERATIONS 2606064 PERMIT REFUND 0.00 21.30 10001 111120 10/20/23 TEMP TESLA ENERGY OPERATIONS 001 PERMIT REFUND 0.00 2.00 10001 111120 10/20/23 TEMP TESLA ENERGY OPERATIONS 001 PERMIT REFUND 0.00 4.21 TOTAL CHECK 0.00 412.24
10001 111121 10/20/23 8078 TIFFANY HERRMANN 0017583 PETTING ZOO 0.00 2,000.00 10001 111122 10/20/23 1924 UNIFIRST CORPORATION 5316570 WATER - DISTRIBUTION 0.62 338.22 10001 111123 10/20/23 1067 UNITED SITE SERVICES OF 0016582 WEEKLY SERVICE 1.90 104.40 10001 111124 10/20/23 3394 WALTERS WHOLESALE ELECTR 0016566 CITY WIDE PANEL LIGHTI 0.00 8,945.70 10001 111125 10/20/23 1113 AFSCME DISTRICT COUNCIL 970 AFSCME DUES 0.00 1,467.70 10001 111126 10/20/23 7827 CHRISTOPHER LUBBOCK 0014306 RETIREE MEDICAL REIMB 0.00 216.00 10001 111126 10/20/23 7827 CHRISTOPHER LUBBOCK 5314306 RETIREE MEDICAL REIMB 0.00 84.00 TOTAL CHECK 0.00 300.00
10001 111127 10/20/23 6554 DEBORAH WOOD 5314306 RETIREE MEDICAL REIMB 0.00 84.00 10001 111127 10/20/23 6554 DEBORAH WOOD 0014306 RETIREE MEDICAL REIMB 0.00 216.00 TOTAL CHECK 0.00 300.00
10001 111128 10/20/23 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 10001 111129 10/20/23 4133 HEALTH EQUITY 970 HSA WITH HDHP 0.00 322.92 10001 111129 10/20/23 4133 HEALTH EQUITY 970 DEPEND CARE REIMBURSE 0.00 755.13 10001 111129 10/20/23 4133 HEALTH EQUITY 970 FSA MEDICAL REIMBURSE 0.00 1,224.77 TOTAL CHECK 0.00 2,302.82
10001 111130 10/20/23 8086 MATTHEW WILLIAMS 0014306 RETIREE MEDICAL REIMB 0.00 432.00 10001 111130 10/20/23 8086 MATTHEW WILLIAMS 5314306 RETIREE MEDICAL REIMB 0.00 168.00 TOTAL CHECK 0.00 600.00
TOTAL CASH ACCOUNT 4,740.39 875,842.27
TOTAL FUND 4,740.39 875,842.27
TOTAL REPORT 4,740.39 875,842.27
Item #8. Page 37
Meeting Date: 11/14/2023 / Packet Page #: 1023
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/20/2023 CITY OF GLENDORA VENCHK11
TIME: 08:37:24 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 66,763.47
103 MEASURE E FUND 300.00
202 STREET LIGHTING ASSESSMT 32,033.02
202B LANDSCAPE ASSESSMENT 48.61
205 STATE GAS TAX FUNDS 8,471.42
209 PROP A TRANSIT FUND 2,964.27
231 GLENDORA VILLAGE BUS DIST 200.00
260 PLAN MAINT FEES 66.75
263 GENERAL PLAN MAINT FEE 25.56
290 GLENDORA HSG. AUTHORITY 110.00
531 WATER OPERATIONS FUND 2,340.38
549 VEHICLE REPLACEMENT FUND 2,683.00
970 PAYROLL DISBURSEMENT FUND 2,684.88
TOTAL REPORT 118,691.36
Item #8. Page 38
Meeting Date: 11/14/2023 / Packet Page #: 1024
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/20/2023 CITY OF GLENDORA VENCHK11
TIME: 10:56:35 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 66,763.47
103 MEASURE E FUND 300.00
202 STREET LIGHTING ASSESSMT 32,033.02
202B LANDSCAPE ASSESSMENT 48.61
205 STATE GAS TAX FUNDS 8,471.42
209 PROP A TRANSIT FUND 2,964.27
231 GLENDORA VILLAGE BUS DIST 200.00
260 PLAN MAINT FEES 66.75
263 GENERAL PLAN MAINT FEE 25.56
290 GLENDORA HSG. AUTHORITY 110.00
531 WATER OPERATIONS FUND 2,340.38
549 VEHICLE REPLACEMENT FUND 2,683.00
970 PAYROLL DISBURSEMENT FUND 2,684.88
TOTAL REPORT 118,691.36
Item #8. Page 39
Meeting Date: 11/14/2023 / Packet Page #: 1025
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/19/2023 CITY OF GLENDORA VENCHK11
TIME: 11:47:38 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 128,151.26
202 STREET LIGHTING ASSESSMT 32,033.02
202B LANDSCAPE ASSESSMENT 48.61
205 STATE GAS TAX FUNDS 8,471.42
209 PROP A TRANSIT FUND 2,964.27
229 LIBRARY FOUNDATION 3,000.00
231 GLENDORA VILLAGE BUS DIST 200.00
258 MEASURE W 2,928.22
260 PLAN MAINT FEES 66.75
263 GENERAL PLAN MAINT FEE 25.56
290 GLENDORA HSG. AUTHORITY 110.00
531 WATER OPERATIONS FUND 97,821.90
548 TECHNOLOGY FUND 738.08
549 VEHICLE REPLACEMENT FUND 2,683.00
970 PAYROLL DISBURSEMENT FUND 2,684.88
TOTAL REPORT 281,926.97
Item #8. Page 40
Meeting Date: 11/14/2023 / Packet Page #: 1026
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/20/2023 CITY OF GLENDORA VENCHK11
TIME: 17:18:59 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 4,752.00
531 WATER OPERATIONS FUND 1,848.00
970 PAYROLL DISBURSEMENT FUND 427,226.42
TOTAL REPORT 433,826.42
Item #8. Page 41
Meeting Date: 11/14/2023 / Packet Page #: 1027
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/19/2023 CITY OF GLENDORA VENCHK11
TIME: 12:00:28 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 58,162.30
103 MEASURE E FUND 300.00
205 STATE GAS TAX FUNDS 22,485.00
230 PEG CABLE TV 161.93
530 WATER CAPITAL PROJECTS 15,873.34
531 WATER OPERATIONS FUND 13,358.84
548 TECHNOLOGY FUND 2,949.00
549 VEHICLE REPLACEMENT FUND 36,987.22
655 TRUST FUND 4,240.73
970 PAYROLL DISBURSEMENT FUND 250.00
TOTAL REPORT 154,768.36
Item #8. Page 42
Meeting Date: 11/14/2023 / Packet Page #: 1028
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/20/2023 CITY OF GLENDORA VENCHK11
TIME: 17:00:22 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 864.00
531 WATER OPERATIONS FUND 336.00
970 PAYROLL DISBURSEMENT FUND 3,820.52
TOTAL REPORT 5,020.52
Item #8. Page 43
Meeting Date: 11/14/2023 / Packet Page #: 1029
Item #8. Page 44
Meeting Date: 11/14/2023 / Packet Page #: 1030
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/27/2023 CITY OF GLENDORA ACCTPA21
TIME: 15:55:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231027 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V7858 10/27/23 1001 AIR-EX AIR CONDITIONING 0016566 CITY WIDE HVAC MAINTEN 0.00 1,368.00 10001 V7858 10/27/23 1001 AIR-EX AIR CONDITIONING 0016566 CITY WIDE HVAC MAINTEN 0.00 145.00 10001 V7858 10/27/23 1001 AIR-EX AIR CONDITIONING 0016566 CITY WIDE HVAC MAINTEN 0.00 145.00 10001 V7858 10/27/23 1001 AIR-EX AIR CONDITIONING 0016566 CITY WIDE HVAC MAINTEN 0.00 236.00 10001 V7858 10/27/23 1001 AIR-EX AIR CONDITIONING 0016566 CITY WIDE HVAC MAINTEN 0.00 262.00 10001 V7858 10/27/23 1001 AIR-EX AIR CONDITIONING 0016566 CITY WIDE HVAC MAINTEN 0.00 478.00 10001 V7858 10/27/23 1001 AIR-EX AIR CONDITIONING 0016566 CITY WIDE HVAC MAINTEN 0.00 695.00 10001 V7858 10/27/23 1001 AIR-EX AIR CONDITIONING 0016566 CITY WIDE HVAC MAINTEN 0.00 972.00 TOTAL CHECK 0.00 4,301.00
10001 V7859 10/27/23 1332 ANIMAL PEST MANAGEMENT S 0016566 FY 23/24 CITY WIDE STR 0.00 1,530.00 10001 V7859 10/27/23 1332 ANIMAL PEST MANAGEMENT S 5316568 PEST CONTROL SVC/OCT 0.00 150.00 TOTAL CHECK 0.00 1,680.00
10001 V7860 10/27/23 1125 ATHENS SERVICES 5316570 FY 23-24 REMOVAL OF MI 0.00 11,974.64 10001 V7860 10/27/23 1125 ATHENS SERVICES 2056562 ADDITIONAL WORK ORDERS 0.00 400.00 10001 V7860 10/27/23 1125 ATHENS SERVICES 2056562 ADDITIONAL WORK ORDERS 0.00 3,050.00 TOTAL CHECK 0.00 15,424.64
10001 V7861 10/27/23 7546 BAY ALARM COMPANY 0017588 ALARM SERVICE/NOV 0.00 84.00 10001 V7861 10/27/23 7546 BAY ALARM COMPANY 0017588 ALARM SERVICE/OCT 0.00 31.00 TOTAL CHECK 0.00 115.00
10001 V7862 10/27/23 2020 BROWN MOTOR WORKS INC 5496563 PD MOTOR CYCLE REPAIRS 431.28 6,014.63 10001 V7863 10/27/23 1110 CA.PUBLIC EMPLOYEES RETI 0014216 RBP 08/2023 0.00 56.67 10001 V7863 10/27/23 1110 CA.PUBLIC EMPLOYEES RETI 0014216 GASB 68 08/2023 0.00 1,050.00 TOTAL CHECK 0.00 1,106.67
10001 V7864 10/27/23 3419 CAL BLEND SOILS INC 0016582 BOULDERS 61.50 661.50 10001 V7865 10/27/23 6434 CHARTER COMMUNICATIONS H 5484419 INTERNET SVC/OCT 0.00 559.93 10001 V7866 10/27/23 3147 COLLEY AUTO CARS INC 5496563 FY 22-23 AFTER MARKET 9.86 106.07 10001 V7866 10/27/23 3147 COLLEY AUTO CARS INC 5496563 FY 22-23 AFTER MARKET 21.14 227.39 10001 V7866 10/27/23 3147 COLLEY AUTO CARS INC 5496563 FY 22-23 AFTER MARKET 36.32 390.66 10001 V7866 10/27/23 3147 COLLEY AUTO CARS INC 5496563 FY 22-23 AFTER MARKET 152.92 456.83 10001 V7866 10/27/23 3147 COLLEY AUTO CARS INC 5496563 FY 22-23 AFTER MARKET 122.90 1,321.85 TOTAL CHECK 343.14 2,502.80
10001 V7867 10/27/23 4547 CSG CONSULTANTS INC 0016064 PLAN REVIEW AND INSPEC 0.00 19,645.72 10001 V7868 10/27/23 1611 FORENSIC NURSE SPECIALIS 0015128 SEXUAL ASSAULT EXAM 0.00 2,400.00 10001 V7869 10/27/23 8071 GOVERNMENT BUSINESS INTE 0016561 PW OFFICE FURNITURE 354.66 5,049.71 10001 V7870 10/27/23 1941 GRAINGER 5496563 EQUIPMENT PARTS/SUPP 3.45 36.96 10001 V7871 10/27/23 4792 IDS GROUP INC. 2059999 TASK ORDER 652312007 0.00 4,253.90 10001 V7871 10/27/23 4792 IDS GROUP INC. 3219999 TASK ORDER 652312007 0.00 4,712.10 TOTAL CHECK 0.00 8,966.00
Item #8. Page 45
Meeting Date: 11/14/2023 / Packet Page #: 1031
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 10/27/2023 CITY OF GLENDORA ACCTPA21
TIME: 15:55:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231027 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V7872 10/27/23 2950 INTER-CON SECURITY SYSTE 0015127 PARKING ENFORCEMENT CO 0.00 19,635.79 10001 V7873 10/27/23 5315 JMD 3216565 JULY 2023 - JUNE 2024 0.00 32,367.63 10001 V7873 10/27/23 5315 JMD 0016565 JMD TASK ORDER # 65231 0.00 4,863.60 10001 V7873 10/27/23 5315 JMD 0016051 ENGINEERING STAFFING S 0.00 15,503.00 TOTAL CHECK 0.00 52,734.23
10001 V7874 10/27/23 6449 MICHAELS AUTO REPAIR 5496563 FY 23-24 FLEET VEHICLE 8.19 108.14 10001 V7874 10/27/23 6449 MICHAELS AUTO REPAIR 5496563 FY 23-24 FLEET VEHICLE 6.14 131.09 10001 V7874 10/27/23 6449 MICHAELS AUTO REPAIR 5496563 FY 23-24 FLEET VEHICLE 34.25 798.48 10001 V7874 10/27/23 6449 MICHAELS AUTO REPAIR 5496563 FY 23-24 FLEET VEHICLE 89.77 1,830.62 TOTAL CHECK 138.35 2,868.33
10001 V7875 10/27/23 7678 KANOPY 2297079 PLAY CREDITS 0.00 176.00 10001 V7876 10/27/23 6962 MIDWEST TAPE LLC 2297079 MIDWEST TAPE/HOOPLA AN 0.00 1,858.60 10001 V7877 10/27/23 2226 MOTOROLA SOLUTIONS INC. 5496563 RADIO HEAD REPLACEMENT 1,884.35 20,844.21 10001 V7878 10/27/23 6692 OCEAN BLUE ENVIRONMENTAL 0016575 ENVIROMENTAL CLEAN UP 0.00 4,560.16 10001 V7879 10/27/23 2871 OVERDRIVE, INC. 2297079 OVERDRIVE ANNUAL PO 0.00 11.96 10001 V7880 10/27/23 3178 PLACEWORKS 2636051 OBJECTIVE DESIGN STAND 0.00 2,906.25 10001 V7880 10/27/23 3178 PLACEWORKS 655 SEP 2023 SERVICES 0.00 479.40 TOTAL CHECK 0.00 3,385.65
10001 V7881 10/27/23 7668 RTS 85 INC. 0017583 RIDES FOR HALLOWEEN EV 0.00 18,000.00 10001 V7882 10/27/23 8036 PRECISION CONCRETE CUTTI 2569999 CITY-WIDE SIDEWALK SER 0.00 1,583.31 10001 V7883 10/27/23 7941 SG CREATIVE, LLC 5316569 PRINTING SERVICES 0.00 220.00 10001 V7884 10/27/23 4008 STAPLES ADVANTAGE 0016561 OFFICE SUPPLIES 0.00 39.90 10001 V7885 10/27/23 4580 STERICYCLE, INC. 0016561 PICK SVC/BIO-HAZARD 0.00 89.91 10001 V7885 10/27/23 4580 STERICYCLE, INC. 5316567 PICKUP SVC/BIO-HAZARD 0.00 112.71 TOTAL CHECK 0.00 202.62
10001 V7886 10/27/23 6913 STITCHMANIA INC 5316570 EMBROIDERY 0.00 558.56 10001 V7887 10/27/23 1929 TRENCH SHORING COMPANY 5316570 TRENCH SHORING EQUIP 0.00 414.40 10001 V7888 10/27/23 3657 ULINE 0016566 EQUIPMENT PARTS/SUPP 87.48 960.98 10001 V7889 10/27/23 1132 WESTERN WATER WORKS SUPP 5316570 FY 23-24 WATER LINE PA 337.84 3,633.84 10001 V7889 10/27/23 1132 WESTERN WATER WORKS SUPP 5316570 FY 23-24 WATER LINE PA 423.53 4,555.53 TOTAL CHECK 761.37 8,189.37
10001 V7890 10/27/23 7513 WILLDAN ENGINEERING 1039999 TASK ORDER NO. 6522280 0.00 3,684.00 10001 V7890 10/27/23 7513 WILLDAN ENGINEERING 0016051 ON-CALL PLANNING SERVI 0.00 2,058.00 TOTAL CHECK 0.00 5,742.00
Item #8. Page 46
Meeting Date: 11/14/2023 / Packet Page #: 1032
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 10/27/2023 CITY OF GLENDORA ACCTPA21
TIME: 15:55:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231027 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V7891 10/27/23 7498 Y TIRE PERFORMANCE LLC 5496563 TIRES 0.00 109.00 10001 111131 10/27/23 TEMP ALISTAIR MERCADO 5316569 EE DISHWASHER 0.00 150.00 10001 111132 10/27/23 5857 AUTOZONE STORES INC 5496563 FY 23-24 AFTER MARKET 35.02 380.69 10001 111133 10/27/23 7775 BADGER METER 5316571 WATER METERS 128.12 1,401.28 10001 111134 10/27/23 1273 BAKER & TAYLOR, INC. 0017079 BAKER AND TAYLOR ADULT 2.15 23.57 10001 111134 10/27/23 1273 BAKER & TAYLOR, INC. 0017079 BAKER AND TAYLOR ADULT 2.46 26.98 10001 111134 10/27/23 1273 BAKER & TAYLOR, INC. 0017079 BAKER AND TAYLOR ADULT 2.73 29.85 10001 111134 10/27/23 1273 BAKER & TAYLOR, INC. 0017079 BAKER AND TAYLOR ADULT 5.84 64.02 10001 111134 10/27/23 1273 BAKER & TAYLOR, INC. 0017079 BAKER AND TAYLOR ADULT 7.14 78.25 10001 111134 10/27/23 1273 BAKER & TAYLOR, INC. 0017079 BAKER AND TAYLOR ADULT 8.21 89.90 10001 111134 10/27/23 1273 BAKER & TAYLOR, INC. 0017079 BAKER AND TAYLOR ADULT 13.25 145.07 10001 111134 10/27/23 1273 BAKER & TAYLOR, INC. 0017079 BAKER AND TAYLOR ADULT 13.91 152.26 TOTAL CHECK 55.69 609.90
10001 111135 10/27/23 8089 BRANDON AYERS 5484419 WATER RATES CALCULATO 0.00 1,000.00 10001 111136 10/27/23 3641 BURRO CANYON SHOOTING PA 0015127 RANGE FEES - 10/02/23 0.00 50.00 10001 111137 10/27/23 7839 CALIF PROFESSIONAL ENGIN 2229999 GRAND AND BENNETT AVE 0.00 32,651.99 10001 111137 10/27/23 7839 CALIF PROFESSIONAL ENGIN 2229999 GRAND AND BENNETT AVE 0.00 37,712.42 TOTAL CHECK 0.00 70,364.41
10001 111138 10/27/23 1550 CALIFORNIA DEPT OF TAX F 205 JUL-SEP 2023 0.00 82.77 10001 111138 10/27/23 1550 CALIFORNIA DEPT OF TAX F 001 JUL-SEP 2023 0.00 0.50 10001 111138 10/27/23 1550 CALIFORNIA DEPT OF TAX F 0014306 JUL-SEP 2023 0.00 0.78 10001 111138 10/27/23 1550 CALIFORNIA DEPT OF TAX F 531 JUL-SEP 2023 0.00 9.97 10001 111138 10/27/23 1550 CALIFORNIA DEPT OF TAX F 548 JUL-SEP 2023 0.00 12.98 TOTAL CHECK 0.00 107.00
10001 111139 10/27/23 TEMP CEDARS ENTERPRISES 655 WASTE MGMT DEP REFUND 0.00 10,000.00 10001 111140 10/27/23 1135 CINTAS CORPORATION 2096086 MONTHLY CINTAS SUPPLIE 10.61 114.14 10001 111141 10/27/23 7817 CULLIGAN OF COVINA 5316571 TRANSPORTATION FEE 0.00 158.25 10001 111142 10/27/23 6076 DD SYSTEMS INC 1039999 FINKBINER PARK PHASE I 0.00 131,081.34 10001 111143 10/27/23 1004 DENNIS FINK PRINTING INC 5316570 WATER DIVISION NOTICE 8.71 93.71 10001 111144 10/27/23 TEMP DESIREE NEVAREZ 0017581 ACTIVITY REFUND 0.00 300.00 10001 111145 10/27/23 4488 ARROYO BACKGROUND INVEST 0015126 POLICE DEPARTMENT BACK 0.00 1,350.00 10001 111146 10/27/23 1818 GENTRY BROTHERS INC. 5309999 CIP1341-1345 WATER AND 0.00 194,241.60 10001 111146 10/27/23 1818 GENTRY BROTHERS INC. 5309999 CONSTRUCTION OF BENNET 0.00 304,187.24 TOTAL CHECK 0.00 498,428.84
Item #8. Page 47
Meeting Date: 11/14/2023 / Packet Page #: 1033
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 10/27/2023 CITY OF GLENDORA ACCTPA21
TIME: 15:55:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231027 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 111147 10/27/23 4351 HILTI INC. 2056562 STREET SUPPLIES 127.32 1,582.41 10001 111148 10/27/23 2273 INTERNATIONAL INSTITUTE 0014010 ANNUAL MEMBER/BRECEDA 0.00 150.00 10001 111149 10/27/23 TEMP KAI LAM LI 5316569 EE DISHWASHER 0.00 165.00 10001 111150 10/27/23 TEMP KEVIN BLAIR 0017585 CRAFT BOUTIQUE 0.00 200.00 10001 111151 10/27/23 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS AND EQ 1.23 13.23 10001 111152 10/27/23 3456 ENVIRONMENTAL SOLUTIONS 0016566 ASBESTOS ABATEMENT 0.00 2,497.45 10001 111153 10/27/23 TEMP NELSON TONG 5316569 EE DISHWASHER 0.00 150.00 10001 111154 10/27/23 5897 NET TRANSCRIPTS INC 0015133 TRANSCRIPTION SVC 0.00 181.58 10001 111155 10/27/23 1921 OFFICE DEPOT 5496563 OFFICE SUPPLIES 3.77 40.53 10001 111156 10/27/23 4139 OHNO CONSTRUCTION COMPAN 5309999 CIP - LOUIE POMPEI ART 0.00 1,884,894.51 10001 111157 10/27/23 TEMP OMAR ANABTAWI 5316569 IRR CONTROLLER 0.00 100.00 10001 111158 10/27/23 3857 SEQUOIA PACIFIC SOLAR I, 2177588 SOLAR SERVICE/SEP 0.00 1,764.48 10001 111159 10/27/23 TEMP PETER VOBECKY 5316569 EE CLOTHES WASHER 0.00 150.00 10001 111160 10/27/23 1850 PROFORCE LAW ENFORCEMENT 0015127 SIMUNITIONS PURCHASE. 465.35 5,005.35 10001 111161 10/27/23 1905 QUINN COMPANY 5496563 SOLE SOURCE WATER BACK 366.20 4,723.55 10001 111162 10/27/23 3633 RIGHT OF WAY, INC. 2056562 FY23-24 REGULATORY STR 0.00 328.77 10001 111162 10/27/23 3633 RIGHT OF WAY, INC. 2056562 FY23-24 REGULATORY STR 0.00 340.55 10001 111162 10/27/23 3633 RIGHT OF WAY, INC. 2056562 FY23-24 REGULATORY STR 0.00 2,780.10 10001 111162 10/27/23 3633 RIGHT OF WAY, INC. 2056562 FY23-24 REGULATORY STR 0.00 2,938.16 TOTAL CHECK 0.00 6,387.58
10001 111163 10/27/23 TEMP ROSE MAY 5316569 EE CLOTHES WASHER 0.00 150.00 10001 111164 10/27/23 TEMP SABRINA QUINONES 0017581 ACTIVITY REFUND 0.00 55.00 10001 111165 10/27/23 2116 SAFEGUARD ENVIROGROUP, I 0016566 MOLD SERVICES 0.00 1,195.00 10001 111165 10/27/23 2116 SAFEGUARD ENVIROGROUP, I 3219999 MOLD SERVICES 0.00 1,195.00 TOTAL CHECK 0.00 2,390.00
10001 111166 10/27/23 1730 CITY OF SAN DIMAS 2056562 ROUTINE MAINT. CHARGE 0.00 1,793.04 10001 111167 10/27/23 4591 SERVPRO OF GLENDORA/SAN 0016566 WATER RESTORATION & MO 0.00 6,987.24 10001 111168 10/27/23 6477 SHARPLINE SOLUTIONS INC 2056562 116.85 1,256.85 10001 111169 10/27/23 2038 SPARKLETTS 5496563 DRINKING WATER/SEP 0.00 200.34 Item #8. Page 48
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SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 10/27/2023 CITY OF GLENDORA ACCTPA21
TIME: 15:55:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20231027 00:00:00.000' ACCOUNTING PERIOD: 4/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 111170 10/27/23 2783 SPRAGUES READY MIX 2056562 ST REPAIR/MAINT SUPP 61.60 662.60 10001 111171 10/27/23 TEMP STEVEN BLISS 5316569 RAIN BARREL 0.00 100.00 10001 111172 10/27/23 1923 STEVEN ENTERPRISES, INC. 0016565 PRINTING SUPPLIES 0.00 226.50 10001 111173 10/27/23 7469 DISCOUNT TIRE/AMERICA'S 5496563 TIRES 14.01 174.36 10001 111174 10/27/23 3653 TKE ENGINEERING INC 5309999 INSPECTION-BENDER CART 0.00 2,605.00 10001 111174 10/27/23 3653 TKE ENGINEERING INC 5309999 CONSTRUCTION INSPECTIO 0.00 12,222.50 10001 111174 10/27/23 3653 TKE ENGINEERING INC 5309999 CONSTRUCTION MANAGEMEN 0.00 31,450.00 TOTAL CHECK 0.00 46,277.50
10001 111175 10/27/23 1924 UNIFIRST CORPORATION 0016582 PARKS 0.00 25.96 10001 111175 10/27/23 1924 UNIFIRST CORPORATION 0016584 TREES 0.00 12.97 10001 111175 10/27/23 1924 UNIFIRST CORPORATION 2556584 TREES / MEASURE M 0.00 12.98 10001 111175 10/27/23 1924 UNIFIRST CORPORATION 5316570 WATER - DISTRIBUTION 45.47 861.62 TOTAL CHECK 45.47 913.53
10001 111176 10/27/23 3394 WALTERS WHOLESALE ELECTR 0016566 ELECTRIC SUPPLIES 13.81 158.94 10001 111176 10/27/23 3394 WALTERS WHOLESALE ELECTR 0016566 ELECTRIC SUPPLIES 6.60 76.14 TOTAL CHECK 20.41 235.08
10001 111177 10/27/23 3547 WATERWISE CONSULTING INC 5309999 WATER CONSERVATION PRO 0.00 5,800.00 TOTAL CASH ACCOUNT 5,525.94 2,901,376.90
TOTAL FUND 5,525.94 2,901,376.90
TOTAL REPORT 5,525.94 2,901,376.90
Item #8. Page 49
Meeting Date: 11/14/2023 / Packet Page #: 1035
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/27/2023 CITY OF GLENDORA VENCHK11
TIME: 09:09:27 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 100,520.94
103 MEASURE E FUND 3,684.00
205 STATE GAS TAX FUNDS 7,703.90
229 LIBRARY FOUNDATION 2,046.56
256 ROAD MAINTENANCE REPAIR 1,583.31
263 GENERAL PLAN MAINT FEE 2,906.25
321 CAPITAL PROJECTS FUND 37,079.73
531 WATER OPERATIONS FUND 21,619.68
548 TECHNOLOGY FUND 559.93
549 VEHICLE REPLACEMENT FUND 32,375.93
655 TRUST FUND 479.40
TOTAL REPORT 210,559.63
Item #8. Page 50
Meeting Date: 11/14/2023 / Packet Page #: 1036
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/27/2023 CITY OF GLENDORA VENCHK11
TIME: 08:52:12 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 19,096.54
103 MEASURE E FUND 131,081.34
205 STATE GAS TAX FUNDS 11,765.25
209 PROP A TRANSIT FUND 114.14
217 MEASURE A/PARKS 1,764.48
222 MEASURE R TRANSPT. 2009 70,364.41
255 MEASURE M 12.98
321 CAPITAL PROJECTS FUND 1,195.00
530 WATER CAPITAL PROJECTS 2,435,400.85
531 WATER OPERATIONS FUND 3,489.83
548 TECHNOLOGY FUND 1,012.98
549 VEHICLE REPLACEMENT FUND 5,519.47
655 TRUST FUND 10,000.00
TOTAL REPORT 2,690,817.27
Item #8. Page 51
Meeting Date: 11/14/2023 / Packet Page #: 1037

STAFF REPORT
TO: Mayor and Council Members DATE: November 14, 2023
FROM: Community Development DISTRICT(S): 3
SUBJECT: Approve Amendment No. 4 to a Professional Services Agreement for the Business Improvement District's (Bid) Marketing Services with Mic Mac Agency, Invoking a OneYear Extension To September 30, 2024 in the amount of $13,200

RECOMMENDATION
That the City Council:

1. Approve Amendment No. 4 with Mic Mac Agency extending one-year to September 30, 2024 to provide marketing services for the Business Improvement District (BID); and

2. Authorize the City Manager, or his designee, to execute Amendment No. 4 with Mic Mac Agency including minimal and/or non-substantive changes.

STRATEGIC FOCUS AREAS
 Goal 1: Implement Strategic Economic Development (ISED)

EXECUTIVE SUMMARY
One of the primary purposes of the Glendora Business Improvement District (BID) is to market the Glendora Village to entice new and return customers. This is accomplished in a variety of ways including events, social media, print marketing and a website presence. The social media, graphic design and website updates are managed by a marketing consultant. The contract term of the current marketing consultant ended September 30, 2023.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The BID marketing is overseen by a marketing consultant, Mic Mac Agency (Consultant). Consultant has provided marketing services since December 2018. Mic Mac Agency was selected through a competitive process. The City first entered into an Agreement with Consultant on behalf of the BID from December 2018 through December 2019.

The BID approved an extension of the Agreement through June 30, 2020, with Amendment No. 1. The amendment also expanded services to include social media marketing and graphic design. Amendment No. 2 extended services (website, social media and design) through June 30, 2021. On October 7, 2021, the BID approved Amendment No. 3, extending services through September 30, 2022, with two (2) oneyear term extension options, potentially extending service through September 30, 2024.

On October 6, 2022, the BID approved the first one-year term extension through September 30, 2023. At their October 5, 2023 meeting, the BID approved the second, and final, one-year term extension through September 30, 2024.

DISCUSSION
Since December 2018, Consultant has provided marketing services for the Glendora Village. The purpose of the contract is to provide marketing services over a longer duration of time to build and sustain consistent branding for the Glendora Village.

Item #9. Page 1
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Staff Report Page 2 of 2
On October 5, 2023, BID Advisory Board approved the second one-year extension as authorized under Amendment No. 3. The terms of the Agreement will remain as follows:
 Scope of Services to include website management, social media management, content creation and graphic design.
 Annual contract sum is not to exceed thirteen thousand two hundred dollars ($13,200). o 12 Months Service ($12,000) - Services are charged at $50 per hour and capped at twenty hours per month, which calculates to a total monthly fee of one thousand ($1,000). o Wine Walk / Chalk Festival ($1,200) - 24 hours are for services directly associated with marketing and managing separate websites for Wine Walk (12 hours) and Chalk Festival (12 hours). These charges are only incurred for actual work performed, if the Board cancels the events, there are no associated charges.
 Term period is twelve months, October 1, 2023 through September 30, 2024 o Utilizing the second one-year term extension will exhaust the extension options provided for under Amendment No. 3. At the end of the final one-year term extension, the BID will revisit its marketing consultant contract.

Extending the Agreement for twelve-months will cause the total cost of the agreement to exceed $50,000.

Under Section 2.40.100 of the Glendora Municipal Code, contracts exceeding $50,000 require City Council approval.

City staff is requesting the City Council approve Amendment No. 4 to the BID’s Marketing Consulting Agreement with Mic Mac Agency, extending the contract to September 30, 2024 by invoking the second of two one-year extension options.

FISCAL IMPACT
Marketing is a planned expenditure included in the BID’s Annual Plan and approved FY 2023-2024 budget. Fund 231 provides an allocation of $22,500 for marketing.

ENVIRONMENTAL DETERMINATION
There are no CEQA impacts associated with the recommendations in this report.

Prepared By Alycia Suniga, Management Analyst
Concurs With Don Nolan, Business Improvement District (BID) Advisory Board Reviewed By Jeff Kugel, Community Development Director
Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Amendment No. 4
B. Original Executed Agreement
C. Amendment No. 1
D. Amendment No. 2
E. Amendment No. 3
Item #9. Page 2
Meeting Date: 11/14/2023 / Packet Page #: 1039
AMENDMENT NO. 4

TO AGREEMENT FOR CONTRACTUAL SERVICES
THIS AMENDMENT NO. 4 TO THE AGREEMENT FOR CONTRACTUAL
SERVICES (“Amendment No. 4”) by and between the CITY OF GLENDORA (“City”) and LOUISE BREWER dba MIC MAC AGENCY, a sole proprietor, (“Contractor”) is effective as of the _____ day of __________, 2023.

RECITALS
A. City and Contractor entered into that certain Agreement for Contractual Services dated December 6, 2018 (“Agreement”) whereby Contractor agreed to provide Marketing Services for the Glendora Business Improvement District (BID) and whereby the original Agreement had a termination date of November 30, 2019.

B. City and Contractor entered into Amendment No. 1, dated February 12, 2020, which expanded the Scope of Services to include social media management, extended the term from December 1, 2019 through June 30, 2020, and added $8,500.0 to total compensation.

C. City and Contractor entered into Amendment No. 2, dated September 1, 2020, once again modifying the Scope of Services for clarity, extended the term through June 30, 2021, and added $8,960.00 to total compensation.

D. City and Contractor entered into Amendment No. 3, dated September 1, 2020, to include the same scope of work, extending the term through September 30, 2022, and added $13,200.00 to total compensation.

E. City elected to invoke the first of two approved one-year extensions included in Amendment No. 3, extending the contract through September 30, 2023.

F. City and Contractor now desire to further amend the Agreement extend the term of the same and to again increase total compensation.

TERMS

1. Contract Changes. The Agreement is amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics.

Section 2.1, Contract Sum, is amended to read:
“Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference.

The total compensation shall not exceed $63,060.00 (Sixty-Three Thousand and Sixty Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 2.3.”
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-2-
Section 3.4, Term & Extended Term, is amended to read:
“Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until through the close of business on September 30, 2024. City shall have the right, in its sole and unfettered discretion, to extend the Term for two (2) one (1) year extended terms on the same terms and conditions as set forth herein by giving written notice thereof not later than thirty (30) calendar days in advance of the expiration of the Term or an Extended Term.””

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 4, the provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 4, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by this Amendment No. 4 to the Agreement. The City Council hereby ratifies, nunc pro tunc, all prior contract amendments and all prior increases in total compensation as noted hereinabove.

3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Contractor each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.

Contractor represents and warrants to City that, as of the date of this Amendment No. 4, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Contractor that, as of the date of this Amendment No. 4, Contractor is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 4.

5. Authority. The persons executing this Amendment No. 4 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 4 on behalf of said party, (iii) by so executing this Amendment No. 4, such party is formally bound to the provisions of this Amendment , and (iv) the entering into this Amendment No. 4 does not violate any provision of any other agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
Kyle Johnson
Finance Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

LOUISE BREWER, a sole proprietor, dba MIC MAC
AGENCY
Name: Louise Brewer
Title: Owner
Email: [email protected]
Address:
1920 N. Indian Hill Blvd., Claremont, CA 91711
DocuSign Envelope ID: D373BD1B-78E9-4E2A-9B41-B939FB125877 Oct 25, 2023 | 3:16 PM PDT
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Scope of Services - Addendum 2
August 2020
of work to include both routine activities and marketing campaigns for the two events at an additional $40 per hour. It is estimated that each event will require an additional 12 hours ($480.00 each) to complete the marketing campaign for each, totaling a combined 24 hours ($960.00).

Each marketing campaign will include the following:

1. Graphic Design

2. In-person meetings

3. Social Media Campaigns

4. Email marketing

5. Face book Ad Management

6. On-site Photography

7. Post event editing

8. Website edits/updates
Miscellaneous
I. Agency working hours are Monday - Friday from 9 PM to 5 PM except for holidays and agreed upon event appearances.

2. All communications before and/or after designated work hours will be responded to within 24 hours next business day.

3. Transition and Conclusion: Consultant will cooperate with successor consultant to transfer all information related to the websites at the conclusion of the agreement as applicable.
01203.0001/308425.2 -7- Exhibit A
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AMENDMENT NO. 3

TO AGREEMENT FOR CONTRACTUAL SERVICES
THIS AMENDMENT NO. 3 to that certain AGREEMENT FOR CONTRACTUAL SERVICES ("Amendment") is by and between the CITY GLENDORA, a general law city & municipal corporation ("City"), and LOUISE BREWER, a sole proprietor, d/b/a/ MIC MAC AGENCY (Contractor), is effective as of the I st day of October 2021.

RECITALS
A. City and Contractor originally entered into that certain Agreement for Contractual Services dated December 6, 2018 ("Agreement") whereby Contractor agreed to provide Marketing Services for the Glendora Business Improvement District (BID) and whereby the original Agreement had a termination date of November 30, 2019.

B. City and Contractor entered into Amendment 1, dated February 12, 2020, which expanded the Scope of Services to include social media management and extended the term from December 1, 2019 through June 30, 2020.

C. City and Contractor subsequentially entered into Amendment 2, dated September 1, 2020, once again modifying the Scope of Services for clarity and extended the term through June 30, 2021.

D. City and Contractor now desire to further amend the Agreement, as amended, to extend the Term and reaffirm the Scope of Services.

TERMS
I. Contract Changes. The Agreement is amended as provided herein. (Deleted text is indicated in strikethrough and added text in bold italics.) "Section 1.1 Scope of Services. In compliance with all of the terms and conditions of this Agreement, the Contractor shall perform the work or services set forth in the "Scope of Services" attached hereto as Exhibit "A" revised and approved by the BID Marketing Chair in August 2020 Advisory Board October 2021 and incorporated herein by reference. Contractor warrants that it has the experience and ability to perform all work and services required hereunder and that it shall diligently perform such work and services in a professional and satisfactory manner.

Section 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Contractor shall be compensated in accordance with the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference, but not exceeding the maximum contract Amendment No. 3 amount of Eight Thousand Nine Hundfed Sixty Dollafs ($8,960.00j Thirteen Thousand Two Hundred Dollars ($13,200.00) ("Contract Sum").
01203.0001/308425.2 -1- Exhibit A
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STAFF REPORT
TO: Mayor and Council Members DATE: November 14, 2023
FROM: Recreation and Human Services DISTRICT(S): 5
SUBJECT: Award the Contract for Louie Pompei Memorial Sports Park Playground Resurfacing to Milcon Systems, Inc. in the amount not to exceed $81,165.09

RECOMMENDATION
That the City Council:

1. Adopt a CEQA Notice of Exemption;

2. Amend the 5-year CIP to reduce Gladstone Park Improvements by $81,165.09 and increase Louie Pompei Memorial Sports Park Playground Resurfacing by the same amount;

3. Award the contract for Louie Pompei Memorial Sports Park Playground Resurfacing to Milcon Systems Inc., in the amount not to exceed $81,165.09;

4. Authorize the Recreation and Human Services Director to execute change orders in an amount not to exceed 10% of the original contract amount; and

5. Authorize the City Manager or his designee to execute the agreement with Milcon Systems Inc. including minimal and/or non-substantive changes.

STRATEGIC FOCUS AREAS
 Goal 5: Improve and Maintain the City’s Infrastructure and Facilities (IMCIF)

EXECUTIVE SUMMARY
Louie Pompei Memorial Sports Park is a highly frequented sports facility in the city. It's consistently booked throughout the year by numerous youth sports leagues, such as Softball, Football, and Soccer.

Families and siblings of the players in these leagues make extensive use of the park's playground during these events. As the park undergoes current construction efforts to install artificial turf fields and shade structures, the renovation of the playground's surface remains the final essential enhancement needed.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
None.

DISCUSSION
The City received a grant in 2015 from CalRecycle to replace the woods chips in the playgrounds with the now existing rubber tire mulch. Since then, all the playgrounds in our parks were converted to rubber tire mulch.

The rubber tire mulch has consistently required ongoing maintenance from both park staff and landscape contractors. Unfortunately, this mulch often finds its way into the surrounding grass areas at the parks and has even become problematic when people use it to vandalize areas of the park.

The City began transitioning to poured in place surfacing in 2022 with Gladstone Park. Using Prop 68 per capita funds, staff installed a brand-new playground at Gladstone Park and installed poured in place surfacing at both playgrounds.

Item #10. Page 1
Meeting Date: 11/14/2023 / Packet Page #: 1088
The Finkbiner Park Phase II capital improvement project includes removing the rubber tire mulch and installing poured in place surfacing.

Louie Pompei Memorial Sports Park is currently closed and under construction for the artificial turf replacement project and the shade structure project that will begin soon. When the park reopens, and the playground is once again in use, it's crucial to prevent the rubber tire mulch from entering the artificial turf and disrupting the sports activities on the fields.

Poured in place surfacing has shock absorbing qualities that make it ideal for safety surfaces at critical fall heights as well as being ADA compliant. The maintenance on it is minimal and will save staff time having to clean up the rubber chunks.

Staff received three quotes for this project from Dave Bang, KYA, and Milcon Systems Inc.

Bidder Total Bid Amount
Milcon Systems Inc $81,165.09
Dave Bang Associates Inc $89,458.30
KYA Services, LLC $121,243.63
Staff evaluated each bid that we received and compared their likeness. It was determined that Milcon Systems Inc. was the lowest responsible bidder that included everything we needed for this project.

Per GMC Section 2.40.090(c)(6), competitive procurement through the informal and formal procurement processes shall not be required when cooperative purchasing is available and undertaken or when goods can be obtained through federal, state, and/or other public entity pricing contracts or price agreements.

Per California Government Code §6502 regarding Joint Powers Agreements, “if authorized by their legislative or other governing bodies, two or more public agencies by agreement may jointly exercise any power common to the contracting parties, including, but not limited to, the authority to levy a fee, assessment, or tax, even though one or more of the contracting agencies may be located outside this state.”
California Multiple Award Schedules (CMAS) offers a wide variety of commodity products and services at prices which have been assessed to be fair, reasonable and competitive. The CMAS Program creates a pool of suppliers that government agencies can solicit offers from and streamlines the procurement process. Milcon System’s pricing proposal provided to the City of Glendora complies with CMAS contract number 4-19-78-0096A which is valid until February of 2024.

FISCAL IMPACT
There are sufficient funds in Capital Improvement Fund 321. Funds for this project will be transferred from 3219999.70000 Project 20758201 – Gladstone Park Improvements. The funds were originally earmarked for the Gladstone Park Splashpad project. However, because of the drought, the City couldn't proceed with it. Considering this, the staff believed it would be wiser to enhance other park facilities using these funds and reconsider the splashpad project at a later date when the state's water situation improves.

ENVIRONMENTAL DETERMINATION
The City of Glendora, as lead agency, is responsible for preparing environmental documentation in accordance with CEQA. A Draft Notice of Exemption (NOE) has been prepared (Attachment A) for the project pursuant to the state CEQA guidelines.

Item #10. Page 2
Meeting Date: 11/14/2023 / Packet Page #: 1089
Prepared By Kelsey Fay, Management Analyst
Concurs With Not Applicable
Reviewed By John Aguirre, Recreation and Human Services Director Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Jeff Kugel, Community Development Director
ATTACHMENTS:

A. Draft Notice of Exemption
B. Glendora Public Works Agreement - Milcon Systems
C. CMAS Contract 4-19-78-0096A
Item #10. Page 3
Meeting Date: 11/14/2023 / Packet Page #: 1090
rvp7/3/97
Project Title: Louie Pompei Memorial Sports Park Playground Resurfacing Project Location: The proposed project is located at Louie Pompei Memorial Sports Park, which has an address of 1100 S Valley Center.

Project Sponsor: City of Glendora
Mailing Address: 116 E. Foothill Blvd., Glendora CA 91741 General Plan Land Use Designation: Open Space
Zoning Designation: E-7 800,000
Project Description: The Louie Pompei Memorial Sports Park Playground Resurfacing project includes the following improvements:
 Removal of the existing loose fill rubber mulch surface at the playground and replace with poured in place rubber surfacing.

Surrounding Land Uses and Setting: The property and immediate areas around the facility’s location consist of residential single-family homes, commercial/shopping centers, and some open space along the 210 Foothill Freeway corridor. There is also LA County Flood Control District spreading grounds located just east of the property.

The Community Development Director recommends the following exempt status / findings:

Ministerial (Sec. 15073)
Declared Emergency (Sec. 15071(a))
Emergency Project (Sec. 15071(b) and (c))
Categorical Exemption
Type: New Construction or Conversion of Small Structures Sections: 15301 [Existing Facilities] and 15302 [Replacement or Reconstruction] Statutory Exemption. Code Number:

Reasons why project is exempt: The proposed project is exempt from environmental review pursuant to 15301 [Existing Facilities] because the project will enhance an already existing park facility and 15302 [Replacement or Reconstruction] because the area will maintain the same purpose.

As a result, the project is exempt from CEQA.

Date:

Jeff Kugel, Director, Community Development Department
The above recommended exempt status and findings were adopted by the following body:

The Glendora City Council on November 14, 2023____
Date:

John Aguirre, Director, Recreation & Human Services Department

CITY OF GLENDORA
116 East Foothill Boulevard, Glendora, California 91741 California Environmental Quality Act

NOTICE OF EXEMPTION
Item #10. Page 4
Meeting Date: 11/14/2023 / Packet Page #: 1091

PUBLIC WORKS AGREEMENT
By and Between

CITY OF GLENDORA
and

MILCON SYSTEMS, INC
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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 1

AGREEMENT FOR PUBLIC WORKS SERVICES

BETWEEN THE CITY OF GLENDORA AND

MILCON SYSTEMS, INC
THIS AGREEMENT FOR PUBLIC WORKS SERVICES (herein “Agreement”) is made and entered into this _____ day of __________, 2023 by and between the City of Glendora, a California municipal corporation (“City”) and Milcon Systems, Inc, a California Corporation (“Contractor”). City and Contractor may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Contractor, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Glendora Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. WORK OF CONTRACTOR

1.1 Scope of Work.

In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the “Scope of Work” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the work required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein.

Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

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1.2 Bid Documents.

The Scope of Work shall include the “General Provisions” and “Special Provisions” in the bid documents for the project entitled Louie Pompei Memorial Sports Park Playground Resurfacing, including any documents or exhibits referenced therein (collectively, “bid documents”), all of which are incorporated herein by this reference. In the event of any inconsistency between the terms of the bid documents and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Contractor shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Compliance with California Labor Law.
(a) Public Work. The Parties acknowledge that the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by regulation.
(b) Prevailing Wages. Contractor shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Contractor acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor. (d) Payroll Records. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. (e) Apprentices. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 7
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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 3 Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects.

Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program.

Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section 1810.
(g) Penalties for Excess Hours. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half (1½) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Contractor’s Authorized Initials _______________
Jason Mayer
President
(i) Contractor’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Contractor shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any such failure by any subcontractor.

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1.5 Licenses, Permits, Fees and Assessments.

Contractor shall obtain at its sole cost and expense such licenses, permits, registrations, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.6 Familiarity with Work.
(a) By executing this Agreement, Contractor warrants that Contractor (i) has thoroughly investigated and considered the scope of work to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder.
(b) Contractor shall promptly, and before the following conditions are disturbed, notify the City, in writing, of any: (i) material Contractor believes may be hazardous waste as defined in Section 25117 of the Health & Safety Code required to be removed to a Class I, II, or III disposal site in accordance with existing law; (ii) subsurface, unknown or latent conditions, materially different from those indicated; or (iii) unknown physical conditions at the site of any unusual nature, different from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement, and will materially affect the performance of the services hereunder.
(c) City shall promptly investigate the conditions, and if it finds that the conditions do materially differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the work, shall issue a change order per Section 1.10 of this Agreement.
(d) In the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date set, but shall proceed with all work to be performed under the Agreement. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties.
(e) City will compensate Contractor to the extent required by Government Code Section 4215 by issuing a change order per Section 1.10 of this Agreement.

1.7 Protection and Care of Work and Materials.

The Contractor shall adopt reasonable methods, including providing and maintaining storage facilities, during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 9
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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 5 thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as caused by City’s own negligence. Stored materials shall be reasonably accessible for inspection. Contractor shall not, without City’s consent, assign, sell, mortgage, hypothecate, or remove equipment or materials which have been installed or delivered and which may be necessary for the completion of the work.

1.8 Warranty.

Contractor warrants all work under the Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the work or non-conformance of the work to the Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act as soon as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair, remove and replace any portions of the work (or work of other contractors) damaged by its defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor's obligation hereunder to correct defective work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected work.

Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense.

Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

1.9 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

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1.10 Additional Work and Change Orders.
(a) City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Work or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor (“Change Order”). All Change Orders must be signed by the Contractor and Contract Officer prior to commencing the extra work thereunder.
(b) Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or any increase in the time to perform of up to one hundred eighty (180) days; and does not materially affect the Work and which are not detrimental to the Work or to the interest of the City, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. (c) Any adjustment in the Contract Sum for a Change Order must be in accordance with the rates set forth in the Schedule of Compensation in Exhibit “C”. If the rates in the Schedule of Compensation do not cover the type of work in the Change Order, the cost of such work shall not exceed an amount agreed upon in writing and signed by Contractor and Contract Officer. If the cost of the Change Order cannot be agreed upon, the City will pay for actual work of the Change Order completed, to the satisfaction of the City, as follows:
(i) Labor: the cost of labor shall be the actual cost for wages of workers and subcontractors performing the work for the Change Order at the time such work is done. The use of labor classifications that would increase the cost of such work shall not be permitted.
(ii) Materials and Equipment: the cost of materials and equipment shall be at cost to Contractor or lowest current price which such materials and equipment are reasonably available at the time the work is done, whichever is lower. (iii) If the cost of the extra work cannot be agreed upon, the Contractor must provide a daily report that includes invoices for labor, materials and equipment costs for the work under the Change Order. The daily report must include: list of names of workers, classifications, and hours worked; description and list of quantities of materials used; type of equipment, size, identification number, and hours of operation, including loading and transportation, if applicable; description of other City authorized services and expenditures in such detail as the City may require. Failure to submit a daily report by the close of the next working day may, at the City’s sole and absolute discretion, waive the Contractor’s rights for that day. (d) It is expressly understood by Contractor that the provisions of this Section 1.10 shall not apply to services specifically set forth in the Scope of Work. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Work may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors.

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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 7 (e) No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.11 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $81,165.09 (Eighty One Thousand One Hundred Sixty Five Dollars and Nine Cents) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.10.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services less the contract retention; (iii) payment for time and materials based upon the Contractor’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City.

Coordination of the performance of the work with City is a critical component of the services. If Contractor is required to attend additional meetings to facilitate such coordination, Contractor shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Contractor is certifying compliance with all provisions of the Agreement. The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 12
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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 8 sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories.

Contractor shall not invoice City for any duplicate services performed by more than one person.

City shall, as soon as practicable, independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, or as provided in Section 7.3, City will cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event that City does not cause Contractor to be paid within thirty (30) days of receipt of an undisputed and properly submitted invoice, Contractor shall be entitled to the payment of interest to the extent allowed under Public Contract Code Section 20104.50. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor, not later than seven (7) days after receipt by the City, for correction and resubmission. Returned invoices shall be accompanied by a document setting forth in writing the reasons why the payment request was rejected. Review and payment by the City of any invoice provided by the Contractor shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 13
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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 9 be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Inspection and Final Acceptance.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within forty-five (45) days after submitted to City. City shall accept work by a timely written acceptance, otherwise work shall be deemed to have been rejected. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as to amount to fraud. Acceptance of any work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Articles 1 and 5, pertaining to warranty and indemnification and insurance, respectively.

3.5 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Contractor.

The following principals of Contractor (“Principals”) are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

Jason Mayer, President
Christina Colletti, Director of Operations
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement.

Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder.

All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. Additionally, Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

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4.2 Status of Contractor.

Contractor shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Contractor, nor any of Contractor’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be the Recreation & Human Services Director, or such person as may be designated by the City Manager. It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer.

Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Contractor.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. All subcontractors shall obtain, at its or Contractor’s expense, such licenses, permits, registrations and approvals (including from the City) as may be required by law for the performance of any services or work under this Agreement. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 15
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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 11 transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS

5.1 Insurance Coverages.

Without limiting Contractor’s indemnification of City, and prior to commencement of any services under this Agreement, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
(a) General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional liability (errors & omissions) insurance. Contractor shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers’ compensation insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.
(a) Proof of insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 16
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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 12 of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of coverage. Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Contractor, its agents, representatives, employees or subcontractors. (c) Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement. (e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
(g) Enforcement of contract provisions (non-estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 17
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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 13 Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass through clause. Contractor agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(p) Timely notice of claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

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5.3 Indemnification.

To the full extent permitted by law, Contractor agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Contractor, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Contractor is legally liable (“indemnitors”), or arising from Contractor’s or indemnitors’ reckless or willful misconduct, or arising from Contractor’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Contractor hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

In addition, Contractor agrees to indemnify, defend and hold harmless the Indemnified Parties from, any and all claims and liabilities for any infringement of patent rights, copyrights or trademark on any person or persons in consequence of the use by the Indemnified Parties of articles to be supplied by Contractor under this Agreement, and of which the Contractor is not the patentee or assignee or has not the lawful right to sell the same.

Contractor shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Contractor shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Contractor in the performance of professional services and work hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 19
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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 15 indemnity obligation shall be binding on successors and assigns of Contractor and shall survive termination of this Agreement.

5.4 Notification of Third-Party Claims.

City shall timely notify Contractor of the receipt of any third-party claim relating to the work under this Agreement. City shall be entitled to recover from Contractor its reasonable costs incurred in providing such notification.

5.5 Performance and Labor Bonds.

Concurrently with execution of this Agreement Contractor shall deliver to the City, the following:
(a) A performance bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the faithful performance of this Agreement.
(b) A labor and materials bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the payment of all persons furnishing labor and/or materials in connection with the work under this Agreement.

Both the performance and labors bonds required under this Section 5.5 shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bond shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement and pays all labor and materials for work and services under this Agreement.

5.6 Sufficiency of Insurer or Surety.

Insurance and bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best’s Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the performance bond required by Section 5.5 may be changed accordingly upon receipt of written notice from the Risk Manager.

5.7 Substitution of Securities.

Pursuant to Public Contract Code Section 22300, substitution of eligible equivalent securities for any funds withheld to ensure performance under this Agreement may be permitted at the request and sole expense of the Contractor. Alternatively, the Contractor may, pursuant to an escrow agreement in a form prescribed by Public Contract Code Section 22300, request payment of retentions funds earned directly to the escrow agent at the sole expense of the Contractor.

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5.8 Release of Securities.

City shall release the Performance and Labor Bonds when the following have occurred:
(a) Contractor has made a written request for release and provided evidence of satisfaction of all other requirements under Article 5 of this Agreement; (b) the Work has been accepted; and
(c) after passage of the time within which lien claims are required to be made pursuant to applicable laws; if lien claims have been timely filed, City shall hold the Labor Bond until such claims have been resolved, Contractor has provided statutory bond, or otherwise as required by applicable law.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Contractor shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies, certified and accurate copies of payroll records in compliance with all applicable laws, or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Contractor’s business, custody of the books and records may be given to City, and access shall be provided by Contractor’s successor in interest. Notwithstanding the above, the Contractor shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.

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6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Contractor will be at the City’s sole risk and without liability to Contractor, and Contractor’s guarantee and warranties shall not extend to such use, reuse or assignment. Contractor may retain copies of such documents for its own use.

Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. Moreover, Contractor with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena. (c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Contractor’s conduct. (d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 18 ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes.
(a) Default; Cure. In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Contractor is in default, the City shall hold all invoices and shall proceed with payment on the invoices only when the default is cured. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under this Article.

Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
(b) Dispute Resolution. This contract is subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the Contractor, for the response to such claims by the City, for a mandatory meet and confer conference upon the request of the Contractor, for mandatory non-binding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This Agreement hereby incorporates the provisions of Article 1.5 as though fully set forth herein.

7.3 Retention of Funds.

Contractor hereby authorizes City to deduct from any amount payable to Contractor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Contractor’s acts or omissions in performing or failing to perform Contractor’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Contractor, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 23
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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 19 to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Contractor to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Contractor shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Contractor shall file a claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.

7.7 Liquidated Damages.

Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum of $1000 (One Thousand Dollars) as liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in the Schedule of Performance (Exhibit “D”). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages. Pursuant to Government Code Section 4215, Contractor shall not be assessed liquidated damages for delay in completion of the project when such delay was caused by the failure of the public agency or owner of the utility to provide for removal or relocation of utility facilities.

7.8 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Contractor, except that where termination is due to the fault of the Contractor, the period of notice may be DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 24
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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 20 such shorter time as may be determined by the Contract Officer. In addition, the Contractor reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Contractor may determine. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Contractor has initiated termination, the Contractor shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Contractor has initiated termination, the Contractor shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

7.9 Termination for Default of Contractor.

If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.10 Attorneys’ Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

7.11 Unfair Business Practices Claims.

In entering into this Agreement, Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials related to this Agreement. This assignment shall be made and become effective at the time the City renders final payment to the Contractor without further acknowledgment of the Parties.

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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 21 ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of services under this Agreement. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class.

8.4 Unauthorized Aliens.

Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 22 ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing.

Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. All correspondence relating to this Agreement shall be serialized consecutively.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 27
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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 23 relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Contractor warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.

Contractor further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Contractor is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Contractor’s Authorized Initials ___________________
Jason Mayer
President

9.7 Corporate Authority.

The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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PW Agreement – Milcon Systems, Inc., (Pompei Memorial Sports Park Playground Resurfacing) - 11.14.2023 24 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
Kyle Johnson
Finance Director / City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

Milcon Systems, Inc
Name: Jason Mayer
Title: President
Email: [email protected]
Name: Christina Colletti
Title: Director of Operations
Email: [email protected]
Address: 1726 W Woodie Proctor Road
Columbia, MO 65203
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS

SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

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EXHIBIT “A”

SCOPE OF WORK
I. Contractor shall perform all of the work and comply with all of the specifications and requirements in the “General Provisions” and “Special Provisions” included in the bid documents for the project entitled Louie Pompei Memorial Sports Park Playground Resurfacing, including any documents or exhibits referenced therein.

II. Brief description of the work to be performed:

Excavate/remove existing chunk rubber; approximately 5,480 sq. ft. Site prep, provide/install crushed misc. base materials. Installation of Poured-In-Place new rubber surfacing. All products and components must follow specifications listed in quotation documents provided and accepted for the project.

III. In addition to the requirements of Section 6.2, during performance of the work, Contractor will keep the City apprised of the status of performance by delivering the following status reports:

A. Weekly updates on the status of the project, including timeline changes, issues, or change orders needed.

IV. All work is subject to review and acceptance by the City, and must be revised by the Contractor without additional charge to the City until found satisfactory and accepted by City.

V. Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic in accordance with the Work Area Traffic Control Handbook (WATCH), latest edition.

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EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough. [THIS PAGE INTENTIONALLY LEFT BLANK]
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EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Contractor shall perform all work at the rates on the Bid Sheet submitted as part of Contractor’s Proposal, and listed below:

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II. A retention of five percent (5%) shall be held from each payment as a contract retention to be paid as part of the final payment upon satisfactory completion of services.

III. Within the budgeted amounts for each item on the Bid Sheet, and with the approval of the Contract Officer, funds may be shifted from one item’s subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Work is approved per Section 1.10.

IV. The City will compensate Contractor for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

V. The total compensation for the Services shall not exceed the Contract Sum, as provided in Section 2.1 of this Agreement.

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EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Contractor shall perform all work timely in accordance with the following schedule:

Description Days to
Perform
Deadline Date
A. Remove existing chunk
rubber and install pouredin-place surfacing
10 working days December 31, 2023
II. Contractor shall deliver the following tangible work products to the City by the following dates.

A. Poured-In-Place rubber surfacing on the playground at Louie Pompei Memorial Sports Park.

III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

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01240.0001/535311.1 D-1

PERFORMANCE BOND
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to __________________________________, as Contractor (“Principal”), a Contract for the work entitled and described as
follows:__________________________________________________; WHEREAS, the Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of the Contract;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of ________________________________________ ($______________), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bound Contractor, or its heirs, executors, administrators, successors, or assigns, shall in all things stand and abide by, well and truly keep and perform all undertakings, terms, covenants, conditions, and agreements in the said Contract and any alteration thereof, made as therein provided, all within the time and in the manner designated and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

FURTHER, the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.

Executed on 20___.

PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 35
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01240.0001/535311.1 D-2
Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service
of
process in California, if different from above)
(telephone number of Surety's agent in
California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
APPROVED:
(Attorney for CITY)
NOTICE:

No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.

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01240.0001/535311.1

PAYMENT BOND
(Labor and Material Bond)
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to __________________________________, as Contractor (“Principal”), a Contract for the work entitled and described as
follows:__________________________________________________; WHEREAS, said Contractor is required to furnish a bond in conjunction with said Contract, to secure the payment of claims of laborers, mechanics, material men, and other persons as provided by law;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of ________________________________________ ($______________), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractor fails to pay: (1) for any work, materials, services, provisions, provender, or other supplies, or for the use of implements of machinery, used in, upon, for, or about the performance of the work to be done, or for any work or labor thereon of any kind; (2) for work performed by any of the persons named in Civil Code Section 9100; (3) for any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract; and/or (4) for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and/or its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor, then the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon the bond. Moreover, if the City or any entity or person entitled to file stop payment notices is required to engage the services of an attorney in connection with the enforcement of this bond, each shall be liable for the reasonable attorney's fees incurred, with or without suit, in addition to the above sum.

Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.

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01240.0001/535311.1
Executed on , 20____.

PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service
of process in California, if different from above)
(telephone number of Surety's agent in
California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
APPROVED:
(Attorney for CITY)
NOTICE:

No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.

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01240.0001/535311.1

WORKERS COMPENSATION INSURANCE CERTIFICATE
Description of Contract: City of Glendora
Project: _____________________________________________
Type of Insurance: Workers' Compensation and
Employers' Liability Insurance
THIS IS TO CERTIFY that the following policy has been issued by the below-stated company in conformance with the requirements of Article 5 of the Contract and is in force at this time, and is in a form approved by the Insurance Commissioner.

The Company will give at least 30 days' written notice to the City and Engineer/Architect prior to any cancellation of said policy.

POLICY NUMBER EXPIRATION DATE LIMITS OF LIABILITY
Workers' Compensation:

Statutory Limits Under the Laws
of the State of California
Employers' Liability:
$_________________ Each Accident
$_________________ Disease - Policy Limit
$_________________ Disease - Each Employee
Named Insured (Contractor) Insurance Company
Street Number Street Number
City and State City and State
By
(Company Representative)
(SEE NOTICE ON NEXT PAGE)
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Insurance Company Agent for Service
of Process in California:

Name
Agency
Street Number
City and State
Telephone Number
This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend, or alter the coverage afforded by the policy listed herein.

This is to certify that the policy has been issued to the named insured for the policy period indicated, notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions, and conditions of such policy.

NOTICE:

No substitution or revision to the above certificate form will be accepted. If the insurance called for is provided by more than one insurance company, a separate certificate in the exact above form shall be provided for each insurance company.

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01240.0001/535311.1

ADDITIONAL INSURED ENDORSEMENT

COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The
(“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 41
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01240.0001/535311.1
to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager, City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380.

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Contractual Liability □ Explosion Hazard
□ Owners/Landlords/Tenants □ Collapse Hazard
□ Manufacturers/Contractors □ Underground Property Damage □ Products/Completed Operations □ Pollution Liability
□ Broad Form Property Damage □ Liquor Liability
□ Extended Bodily Injury □
□ Broad Form Comprehensive □
General Liability Endorsement □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
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01240.0001/535311.1
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 43
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01240.0001/535311.1

ADDITIONAL INSURED ENDORSEMENT

AUTOMOBILE LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The
(“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 44
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01240.0001/535311.1
to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Glendora
116 E. Foothill Blvd.

Glendora, California 91741-3380

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Any Automobiles □ Truckers Coverage
□ All Owned Automobiles □ Motor Carrier Act
□ Non-owned Automobiles □ Bus Regulatory Reform Act
□ Hired Automobiles □ Public Livery Coverage
□ Scheduled Automobiles □
□ Garage Coverage □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 45
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01240.0001/535311.1
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 46
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01240.0001/535311.1

ADDITIONAL INSURED ENDORSEMENT

EXCESS LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The
(“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought, except with respect to the limits of the Company's liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

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01240.0001/535311.1

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Glendora
116 E. Foothill Blvd.

Glendora, California 91741-3380

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
□ Following Form
□ Umbrella Liability
□

11. Applicable underlying coverages:

INSURANCE COMPANY POLICY NO. AMOUNT

12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages:

13. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

14. This is an □ occurrence or □ claims made policy (check one).

15. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .

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(signatures on following page)
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
DocuSign Envelope ID: 9B1ACBC3-F727-45C8-946B-994E99BA3C9C Item #10. Page 49
Meeting Date: 11/14/2023 / Packet Page #: 1136
Procurement Division
707 Third Street, 2nd Floor, MS #2-202
West Sacramento, CA 95605-2811
State of California

MULTIPLE AWARD SCHEDULE
Milcon Systems, Inc.

CMAS NUMBER: 4-19-78-0096A
CMAS TERM DATES: 5/06/2019 through 2/14/2024
CMAS CATEGORY: Non Information Technology
Commodities

APPLICABLE
TERMS & CONDITIONS: December 1, 2017
MAXIMUM ORDER LIMIT:

State Agencies: See Purchasing
Authority Dollar Threshold provision
Local Government Agencies: Unlimited
FOR USE BY: State & Local Government Agencies
BASE GSA SCHEDULE NO.: 47QSMA19D08P8
BASE SCHEDULE HOLDER: Milcon Systems, Inc.

This CMAS provides for the purchase, warranty, and installation of parks and playground equipment, turfs, greens, sports courts, and floors.

NOTICE: Products and/or services on this CMAS may be available on a Mandatory Statewide Contracts. If this is the case, the use of this CMAS is restricted unless the State agency has an approved exemption as explained in the Statewide Contract User Instructions. Information regarding Statewide Contracts can be obtained at the website: www.documents.dgs.ca.gov/pd/contracts/contractindexlisting.pdf. This requirement is not applicable to local government entities.

The services provided under this CMAS are only in support of the products covered by this CMAS.

The most current Ordering Instructions and Special Provisions, CMAS Terms and Conditions, and products and/or services are included herein. All purchase orders issued by State agencies under this CMAS shall incorporate these Ordering Instructions and Special Provisions and CMAS Terms and Conditions dated December 1, 2017.

Agency non-compliance with the requirements of this CMAS may result in the loss of delegated authority to use the CMAS program.

CMAS contractor non-compliance with the requirements of this CMAS may result in termination of the CMAS. _________________Original Signature on File___________ Effective Date: 5/06/2019 BRYAN DUGGER, Program Analyst, California Multiple Award Schedules Unit Item #10. Page 50
Meeting Date: 11/14/2023 / Packet Page #: 1137

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
MILCON SYSTEMS, INC.

CMAS NO. 4-19-78-0096A
Ordering Instructions and Special Provisions 2

CMAS PRODUCT & SERVICE CODES
The CMAS Product & Service Codes listed below are for
marketing purposes only. Review this CMAS and the
base contract identified below for the products and/or
services available on this CMAS.

Brand-Fieldturf
Brand-Playworld Systems
Floor Cov-Sport Flooring
Floor Cov-Synthetic Turf
Playground-Equip
Playground-Equip Shade
Playground-Surface Rubberized

AVAILABLE PRODUCTS AND/OR SERVICES
The ordering agency must verify all products and/or
services are currently available on the base GSA
schedule at the GSA eLibrary. Access the GSA eLibrary
at www.gsaelibrary.gsa.gov.

CMAS BASE CONTRACT
This CMAS is based on some or all of the products
and/or services and prices from GSA Schedule No.
47QSMA19D08P8 (MILCON SYSTEMS, INC.) with a
GSA term of 2/15/2019 through 2/14/2024.

ISSUE PURCHASE ORDER TO
Agency purchase orders must be either mailed, faxed, or emailed to the following:

Milcon Systems, Inc.
2566 CAMINITO LA PAZ
LA JOLLA, CA 92037
Attn: Jason Mayer
Fax: (888) 275-7683
E-mail: [email protected]
Agencies with questions regarding products and/or
services may contact the CMAS contractor as follows:

Contact: Jason Mayer
Phone: (573) 356-7355
E-mail: [email protected]
TOP 500 DELINQUENT TAXPAYERS
In accordance with Public Contract Code (PCC) §
10295.4, and prior to placing an order for non-IT goods and/or services, agencies must verify with the Franchise Tax Board and the California Department of Tax and Fee
Administration that this CMAS contractor’s name does
not appear on either list of the 500 largest tax
delinquencies pursuant to Section 7063 or 19195 of the
Revenue and Taxation Code.

The Franchise Tax Board’s list is available at
www.ftb.ca.gov/aboutftb/delinquent-taxpayers.shtml.

The California Department of Tax and Fee
Administration’s list is available at
www.cdtfa.ca.gov/taxes-and-fees/top500.htm.

CALIFORNIA SELLER’S PERMIT
Milcon Systems, Inc.’s California Seller’s Permit No. is 228851456. Prior to placing an order with this company, agencies must verify that this permit is still valid at the following website: cdtfa.ca.gov/.

CMAS PRICES
The maximum prices allowed for the products and/or
services available in this CMAS are those set forth in the base contract identified on page 2 of this CMAS.

The ordering agency is encouraged to seek prices lower
than those on this CMAS. When responding to an
agency’s Request for Offer (RFO), the CMAS contractor
can offer lower prices to be competitive.

PRICE DISCOUNTS
This CMAS contains significant price discounts off the
manufacturer’s list price. See the base GSA schedule for the specific percent of discount.

DARFUR CONTRACTING ACT
This CMAS contractor has certified compliance to the
Darfur Contracting Act, per Public Contract Code (PCC)
§ 10475, et seq.

WARRANTY
For warranties, see the federal GSA schedule and the
CMAS Terms and Conditions, General Provisions, CMAS
Warranty.

DELIVERY
45-60 days after receipt of order, or as negotiated
between agency and CMAS contractor and included in
the purchase order, or as otherwise stipulated in the
contract.

SHIPPING INSTRUCTIONS
F.O.B. (Free On Board) Origin. Buying agency pays the
freight charges.

State agencies (not local governments) must follow
the instructions below whenever the weight of the
purchase is 100-lbs or more and F.O.B. Destination,
Freight Prepaid is not used.

All shipments will be made by ground transportation
unless otherwise ordered on the purchase order.

Item #10. Page 51
Meeting Date: 11/14/2023 / Packet Page #: 1138

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
MILCON SYSTEMS, INC.

CMAS NO. 4-19-78-0096A
Ordering Instructions and Special Provisions 3
Before placing order, contact the DGS Transportation
Management (916) 376-1888 to determine the routing of
freight shipments. You will need to provide
Transportation Management with the point of origin and
destination. They will also want to know the commodity
being shipped and the estimated shipping weight of the
order. If shipping overnight, the account number must be included.

Routing information should be shown on the face of the
purchase order in the format shown below.

Shipping Instructions:

Supplier route via: _____________________________.

Carrier’s telephone number: _____________________.

Annotate bill(s) of lading as follows:
“Freight for account of State of California. Tender
Number: ____________________applies. State of
California Purchase Order Number: __________ SHIP
FREIGHT COLLECT.” Estimated Freight charges:
___________________.

If supplier is unable to use this carrier, call Transportation Management at (916) 376-1888.

The following statement must be noted on the
purchase order when the commodities are being
shipped via UPS (United Parcel Service) and the
State is paying directly to UPS (Collect).

Shipping Instructions:

Supplier route via United Parcel Service (ground).

State of California, Department of
___________________ UPS account number applies.

State of California Purchase Order Number
_____________. SHIP COLLECT. Estimated UPS
charges: ___________________.

If supplier is unable to use UPS, call Transportation
Management at (916) 376-1888.

CMAS Contractor Note: Additional shipping costs
incurred by deviation to above shipping instructions,
without Transportation Management approval, shall be
charged to the CMAS contractor.

PURCHASING AUTHORITY DOLLAR THRESHOLD
Unless otherwise determined by in individual ordering
agency purchasing authority, order limits for the purchase of goods and/or services is:

Non-Information Technology Commodities:
$100,000
No CMAS order may be executed by a State agency that
exceeds that agency’s purchasing authority threshold.

State agencies with approved purchasing authority, along with their dollar thresholds can be obtained at:
https://www.dgs.ca.gov/PD/Resources/PageContent/Procurement-Division-Resources-ListFolder/List-of-State-Departments-with-ApprovedPurchasing-Authority.

HOW TO USE CMAS
Agencies must adhere to the detailed requirements in the State Contracting Manual (SCM) when using CMAS. The
requirements for the following bullets are in the SCM,
Volume 2, Chapter 6 (for non-IT), the SCM, Volume 3,
Chapter 6 (for IT), and the SCM, Volume FI$Cal, Chapter 5 (FI$Cal):
 Develop a Request for Offer, which includes a
Scope of Work (SOW), and Bidder Declaration
form. For information on the Bidder Declaration
requirements, see the SCM, Volume 2, Section

3.5.7 and Volume 3, Section 3.4.7.
 Search for potential CMAS contractors at
https://www.dgs.ca.gov/PD/About/PageContent/PD-Branch-Intro-AccordionList/Acquisitions/California-Multiple-AwardSchedules, select “Find a CMAS Contractor.”  Solicit offers from a minimum of 3 CMAS
contractors including one small business and/or
DVBE, if available, who are authorized to sell the
products and/or services needed.
 If soliciting offers from a certified DVBE, include the Disabled Veteran Business Enterprise Declarations
form (Std. 843) in the Request for Offer. This
declaration must be completed and returned by the
DVBE prime contractor and/or any DVBE
subcontractors. (See the SCM Volumes 2, 3, and
FI$Cal, Chapter 3).
 This is not a bid transaction, so the small business
preference, DVBE incentives, protest language,
intents to award, evaluation criteria, advertising,
etc., are not applicable.
 If less than 3 offers are received, State agencies
must document their file with the reasons why the
other suppliers solicited did not respond with an
offer.
 Assess the offers received using best value
methodology, with cost as one of the criteria.
 Issue a Purchase Order to the selected CMAS
contractor.
 For CMAS transactions under $10,000, only one
offer is required if the State agency can establish
and document that the price is fair and reasonable.

The fair and reasonable method can only be used
for non-customizable purchases.

Local governments set their own order limits, and are not bound by the order limits on the cover page of this CMAS.

Item #10. Page 52
Meeting Date: 11/14/2023 / Packet Page #: 1139

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
MILCON SYSTEMS, INC.

CMAS NO. 4-19-78-0096A
Ordering Instructions and Special Provisions 4

SPLITTING ORDERS
Splitting orders to avoid any monetary limitations is
prohibited.

Do not circumvent normal procurement methods by
splitting purchases into a series of delegated purchase orders, per Public Contract Code (PCC) § 10329.

Splitting a project into small projects to avoid either fiscal or procedural controls is prohibited, per State
Administrative Manual (SAM) § 4819.34.

MINIMUM ORDER LIMITATION
The minimum dollar value of an order to be issued under this CMAS is $100.00.

ORDERING PROCEDURES

1. Purchase Orders
All Ordering Agency purchase order documents
executed under this CMAS must contain the
applicable CMAS number as show on page 1.

1. State Departments:

Std. 65 Purchase Documents – State
departments not transacting in FI$Cal must use
the Purchasing Authority Purchase Order (Std.
65) for purchase execution. An electronic
version of the Std. 65 is available at the DGSPD website at https://www.dgsapps.dgs.ca.gov/osp/Statewide
FormsWeb/Forms.aspx (select Standard STD
Forms).

FI$Cal Purchase Documents – State
departments transacting in FI$Cal will follow the
FI$Cal procurement and contracting
procedures.

2. Local Governmental Departments:

Local governmental agencies may use their own
purchase document for purchase execution.

The agency is required to complete and distribute
the purchase order. For services, the agency shall
modify the information contained on the order to
include the service period (start and end date), and
the monthly cost (or other intermittent cost), and any
other information pertinent to the services being
provided. The cost for each line item should be
included in the order, not just system totals.

The contractor must immediately reject purchase
orders that are not accurate. Discrepancies are to
be negotiated and incorporated into the purchase
order prior to the products and services being
delivered.

2. Service and Delivery after CMAS Expiration
The purchase order must be issued before the
CMAS expires. However, delivery of the products or
completion of the services may be after the CMAS
expires (unless otherwise specifically stated in the
purchase order).

3. Multiple CMAS Agreements on a Single
Purchase Order
Agencies wishing to include multiple CMAS(s) on a
single FI$Cal purchase order must adhere to the
following guidelines:
• All CMAS must be for the same CMAS contractor.
• The purchase order must go to one contractor
location.
• Write the word “CMAS” in the space usually
reserved for the contract number. On Std. 65’s, this
is at the top of the form. The word “CMAS” signifies
that the purchase order contains items from multiple
CMAS agreements. The purchasing agency may
only use one bill code.
• For each individual CMAS (as differentiated by
alpha suffix), the agency must identify and group
together the CMAS number with the line items and
subtotal per CMAS number (do not include tax in the
subtotal), and sequentially identify each individual
CMAS as Sub #1, Sub #2, Sub #3, etc. This
facilitates accurate billing of administrative fees by
the Procurement Division.
• The total of all items on the purchase order must
not exceed the purchase order limit identified in the
CMAS.
• Do not combine items from both non-IT and
Information Technology CMAS(s). A non-IT CMAS
begin with the number “4” and an Information
Technology CMAS begins with the number “3.” The
purchase order limits are different for these two
types of CMAS agreements.

4. Amendments to Agency's Purchase Orders
Agency purchase orders cannot be amended if the
CMAS has expired.

The SCM, Volumes 2 & 3, Chapter 6.A5.0 and SCM,
Volume FI$Cal, Chapter 5.A4.0 provides the
following direction regarding amendments to all
types of CMAS purchase orders:

Original orders, which include options for changes
(e.g., quantity or time), that were evaluated and
considered in the selection for award during the
RFO process, may be amended consistent with
the terms of the original order, provided that the
original order allowed for amendments. If the
original order did not evaluate options, then
amendments are not allowed unless an NCB is
approved for those amendments.

Item #10. Page 53
Meeting Date: 11/14/2023 / Packet Page #: 1140

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
MILCON SYSTEMS, INC.

CMAS NO. 4-19-78-0096A
Ordering Instructions and Special Provisions 5
Amendments unique to non-IT services are covered
in the SCM, Volume 2, Chapter 6.B2.9 and SCM,
Volume FI$Cal, Chapter 5.A4.1 as follows:

If the original contract permitted amendments, but
did not specify the changes (e.g., quantity or
time), it may be amended, per Public Contract
Code (PCC) § 10335 (d)(1). This only applies to
the first amendment. The time shall not exceed
one year, or add not more than 30% of the original
order value and may not exceed $250,000. If the
original contract did not have language permitting
amendments, the NCB process must be followed.

Also, see the SCM, Volumes 2 & 3, Chapter 8, Topic
6, for more information on amending purchase
orders.

CMAS CONTRACTOR OWNERSHIP INFORMATION
Milcon Systems, Inc. is a large business enterprise.

SMALL BUSINESS MUST BE CONSIDERED
Prior to placing orders under the CMAS program, State
agencies shall whenever practicable first consider offers from small businesses that have established CMAS
[Government Code (GC) § 14846(b)]. NOTE: The
Department of General Services auditors will request
substantiation of compliance with this requirement when agency files are reviewed.

The following website lists CMAS small business and
Disabled Veteran Partners:
https://www.dgs.ca.gov/PD/About/Page-Content/PDBranch-Intro-Accordion-List/Acquisitions/CaliforniaMultiple-Award-Schedules then select “Find a CMAS Contractor”.

In response to our commitment to increase participation by small businesses, the Department of General Services waives the administrative fee (a fee currently charged
to customer agencies to support the CMAS program)
for orders to certified small business enterprises.

See the current fees in the DGS Price Book at:
https://www.dgs.ca.gov/OFS/Price-Book.

SMALL BUSINESS/DVBE - TRACKING
State agencies are able to claim subcontracting dollars towards their small business or DVBE goals whenever
the CMAS contractor subcontracts a commercially useful
function to a certified small business or DVBE. The
CMAS contractor will provide the ordering agency with
the name of the small business or DVBE used and the
dollar amount the ordering agency can apply towards its small business or DVBE goal.

SMALL BUSINESS/DVBE - SUBCONTRACTING

1. The amount an ordering agency can claim towards
achieving its small business or DVBE goals is the
dollar amount of the subcontract award made by the
CMAS contractor to each small business or DVBE.

2. The CMAS contractor will provide an ordering
agency with the following information at the time the
order is quoted:
a. The CMAS contractor will state that, as the prime
contractor, it shall be responsible for the overall
execution of the fulfillment of the order.
b. The CMAS contractor will indicate to the ordering
agency how the order meets the small business
or DVBE goal, as follows:
 List the name of each company that is certified by
the Office of Small Business and DVBE Services
that it intends to subcontract a commercially
useful function to; and
 Include the small business or DVBE certification
number of each company listed, and attach a
copy of each certification; and
 Indicate the dollar amount of each subcontract
with a small business or DVBE that may be
claimed by the ordering agency towards the small
business or DVBE goal; and
 Indicate what commercially useful function the
small business or DVBE subcontractor will be
providing towards fulfillment of the order.

3. The ordering agency’s purchase order must be
addressed to the prime Contractor, and the purchase
order must reference the information provided by the
prime Contractor as outlined above.

NEW EQUIPMENT REQUIRED
The State will procure new equipment. All equipment
must be new (or warranted as newly manufactured) and
the latest model in current production. Used, shopworn, demonstrator, prototype, or discontinued models are not acceptable.

Where Federal Energy Management Program (FEMP)
standards are available, all State agencies shall
purchase only those products that meet the
recommended standards. All products displaying the
Energy Star label meet the FEMP standards.

SPECIAL MANUFACTURED GOODS
Any CMAS for goods to be manufactured by the CMAS
contractor specifically for the State and not suitable for sale to others may require progress payments.

For Non-IT goods CMAS, see the CMAS Non-IT
Commodities Terms and Conditions, Provision 69,
Progress Payments.

Item #10. Page 54
Meeting Date: 11/14/2023 / Packet Page #: 1141

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
MILCON SYSTEMS, INC.

CMAS NO. 4-19-78-0096A
Ordering Instructions and Special Provisions 6

PRODUCT INSTALLATION
The CMAS contractor is fully responsible for all
installation services performed under the CMAS. Product installations must be performed by manufacturer
authorized personnel and meet manufacturer
documented specifications.

The prime contractor, as well as any subcontractors,
must hold any certifications and/or licenses required for the project.

TRADE-IN EQUIPMENT
Trade-ins at open market price may be considered. The
product description and trade-in allowance must be
identified on the purchase order.

Agencies are required to adhere to State Administrative Manual (SAM) § 3520 through 3520.6, Disposal of
Personal Property and Surplus Personal Property, as
applicable, when trade-ins are considered. A Property
Survey Report, Std. 152, must be submitted for approval prior to disposition of any State-owned personal property, including general office furniture regardless of the
acquisition value, or if the property was recorded or
capitalized for accounting purposes.

PUBLIC WORKS (INSTALLATION SERVICES ONLY)
A public works contract is defined as an agreement for
“the erection, construction, alteration, repair, or
improvement of any public structure, building, road, or other public improvement of any kind” in accordance with the Public Contract Code (PCC) § 1101. State agencies
planning these types of projects need to review the SCM, Volume 1, Chapters 10 and 11 for applicable guidelines
and regulations. Also, the Department of General
Services (DGS), Real Estate Services Division (RESD)
can be contacted at (916) 376-1748, if you have
questions about these types of transactions.

Agency CMAS purchase orders may allow for public
works installation only when it is incidental to the total purchase order amount. The total dollar value of all
public works services included in the purchase order
must not exceed the dollar value of the products.

Agencies are to ensure that the applicable laws and
codes pertaining to the contractor and sub-contractor
licensing, prevailing wage rates, bonding, labor code
requirements, etc., are adhered to by the prime
contractor as well as any sub-contractor during
performance under the CMAS purchase order.

The bond amount for public works is not less than one
hundred percent (100%) of the purchase order price.

NOTE: In accordance with Labor Code (LC) § 1773.2,
the ordering agency is responsible for determining the
appropriate craft, classification or type of worker needed for any contract for public works. Also, the agency is to specify the applicable prevailing wage rates as
determined by the Director of the Department of Industrial Relations (DIR). In lieu of specifying the prevailing wage rates, the agency may include a statement on the order
that the prevailing wage rates are on file at the agency’s office, and will be made available upon request. The
prevailing wage rates are available from the DIR at
www.dir.ca.gov (select Statistics & Research) or (415)
703-4774.

Bonds: For guidelines, see CMAS, General Terms and
Conditions, Public Works Requirements.

State Contractor’s License: Public works services can
be obtained through CMAS only if incidental to the overall purchase order. If incidental public works services are included in the purchase order, prior to issuing the order agencies should contact the State Contractor’s License
Board at 1-800-321-2752 or at www.cslb.ca.gov to verify that the Contractor’s License shown below is still active and in good standing.

Milcon Systems, Inc.'s California Contractor's License
number is 955962. This is a Class B license that is valid through 12/31/2020.

OPEN MARKET/INCIDENTAL, NON-SCHEDULE
ITEMS
The only time that open market/incidental, non-schedule items may be included in a CMAS order is when they fall under the parameters of the Not Specifically Priced
(NSP) Items provision. If the NSP provision is not
included in the CMAS, or the products and/or services
required do not qualify under the parameters of the NSP provision, the products and/or services must be procured separate from CMAS.

NOT SPECIFICALLY PRICED (NSP) ITEMS
CMAS contractors must be authorized providers of the
hardware, software and/or services they offer under the Not Specifically Priced (NSP) Items provision.

Agency and CMAS contractor use of the NSP provision
is subject to the following requirements:

1. Purchase orders containing only NSP items are
prohibited.

2. A purchase order containing NSP items may be
issued only if it results in the lowest overall
alternative to the State.

3. NSP items shall be clearly identified in the order.

Any product or service already specifically priced
and included in the base contract may not be
identified as an NSP item.

Item #10. Page 55
Meeting Date: 11/14/2023 / Packet Page #: 1142

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
MILCON SYSTEMS, INC.

CMAS NO. 4-19-78-0096A
Ordering Instructions and Special Provisions 7

4. NSP Installation Services: The CMAS contractor is
fully responsible for all installation services
performed under the CMAS. Product installations
must be performed by manufacturer authorized
personnel and meet manufacturer documented
specifications. The prime contractor, as well as any
subcontractors, must hold any certifications and/or
licenses required for the project. The total dollar
value of all installation services included in the
purchase order cannot exceed the dollar value of the
products included in the purchase order, nor can
they exceed the NSP Maximum Order Limitation.

5. Maximum Order Limitation: For orders $250,000, or
less, the total dollar value of all NSP items included
in a purchase order shall not exceed $5,000. For
orders exceeding $250,000, and at the option of the
contractor, the total dollar value of all NSP items in a purchase order shall not exceed 5% of the total cost
of the order, or $25,000 whichever is lower.

6. An NSP item included in an order issued against a
CMAS is subject to all of the terms and conditions
set forth in the contract.

7. Trade-ins, upgrades, involving the swapping of
boards, are permissible, where the contract makes
specific provisions for this action. In those instances where it is permitted, the purchase order must
include the replacement item and a notation that the
purchase involves the swapping of a board.

The following NSP items ARE SPECIFICALLY
EXCLUDED from any order issued under this CMAS:

1. Items not intended for use in directly supporting the priced items included in the same order. An NSP
item must be subordinate to the specifically priced
item that it is supporting. For example, a cable,
which is not otherwise specifically priced in the base
contract, is subordinate to a specifically priced
printer or facsimile machine, and is eligible to be an
NSP item subject to that cable meeting the
remaining NSP requirements. However, a printer or
facsimile machine, which is not otherwise specifically
priced in the base contract, is not subordinate to a
specifically priced cable, and is not eligible to be an NSP item.

2. Supply type items, except for the minimum amount
necessary to provide initial support to the priced
items included in the same order.

3. Items that do not meet the Productive Use
Requirements for information technology products,
per the SCM, Volume 3, Chapter 2, Section 2.B6.2
and SCM, Volume FI$Cal, Chapter 2, Section

2.E3.2.

4. Any other item or class of items specifically excluded from the scope of this CMAS.

5. Public Works components NOT incidental to the total
purchase order amount.

6. Products or services the CMAS contractor is NOT
factory authorized or otherwise certified or trained to provide.

7. Follow-on consultant services that were previously
recommended or suggested by the same CMAS
contractor.

The CMAS contractor is required to reject purchase
orders containing NSP items that do not conform to the
above requirements. The CMAS contractor will promptly
notify the agency issuing the non-conforming order of its non-acceptance and the reasons for its non-acceptance.

STATE AND LOCAL GOVERNMENTS CAN USE
CMAS
State and local government agency use of CMAS is
optional. A local government is any city, county, city and county, district, or other local governmental body or
corporation, including UC, CSU, K-12 schools and
community colleges empowered to expend public funds.

While the State makes this CMAS available, each local
government agency should make its own determination
whether the CMAS program is consistent with their
procurement policies and regulations.

UPDATES AND/OR CHANGES
A CMAS amendment is not required for updates and/or
changes once the update and/or change becomes
effective for the federal GSA schedule, except as follows:
 A CMAS amendment is required when the CMAS is
based on specific products and/or services from
another contractor’s multiple award contract and the
contractor wants to add a new manufacturer’s
products and/or services.
 A CMAS amendment is required for new federal
contract terms and conditions that constitute a
material difference from existing contract terms and
conditions. A material change has a potentially
significant effect on the delivery, quantity or quality of items provided, the amount paid to the contractor
or on the cost to the State.

A CMAS amendment is required to update and/or change
terms and conditions and/or products and services based on a non-federal GSA multiple award contract.

SELF-DELETING FEDERAL GSA TERMS AND

CONDITIONS
Instructions, or terms and conditions that appear in the Special Items or other provisions of the federal GSA and apply to the purchase, license, or rental (as applicable) of products or services by the U.S. Government in the
United States, and/or to any overseas location shall be self-deleting. (Example: "Examinations of Records"
provision).

Item #10. Page 56
Meeting Date: 11/14/2023 / Packet Page #: 1143

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
MILCON SYSTEMS, INC.

CMAS NO. 4-19-78-0096A
Ordering Instructions and Special Provisions 8
Federal regulations and standards, such as Federal
Acquisition Regulation (FAR), Federal Information
Resources Management Regulation (FIRMR), Federal
Information Processing Standards (FIPS), General
Services Administration Regulation (GSAR), or Federal
Installment Payment Agreement (FIPA) shall be selfdeleting. Federal blanket orders and small order procedures are not applicable.

ORDER OF PRECEDENCE
The CMAS Terms and Conditions takes precedence if
there is a conflict between the terms and conditions of the contractor's federal GSA, (or other multiple award
contract), packaging, invoices, catalogs, brochures,
technical data sheets or other documents (see CMAS
Terms and Conditions, CONFLICT OF TERMS).

APPLICABLE CODES, POLICIES AND GUIDELINES
All California codes, policies, and guidelines are
applicable. THE USE OF CMAS DOES NOT REDUCE

OR RELIEVE STATE AGENCIES OF THEIR

RESPONSIBILITY TO MEET STATEWIDE

REQUIREMENTS REGARDING CONTRACTING OR
THE PROCUREMENT OF GOODS OR SERVICES.

Most procurement and contract codes, policies, and
guidelines are incorporated into CMAS agreements.

Nonetheless, there is no guarantee that every possible
requirement that pertains to all the different and unique State processes has been included.

PAYMENTS AND INVOICES

1. Payment Terms
Payment terms for this CMAS are net 45 days.

Payment will be made in accordance with the
provisions of the California Prompt Payment Act,
Government Code (GC) § 927 et. seq. Unless
expressly exempted by statute, the Act requires
State agencies to pay properly submitted,
undisputed invoices not more than 45 days after (i)
the date of acceptance of goods or performance of
services; or (ii) receipt of an undisputed invoice,
whichever is later.

2. Payee Data Record (Std. 204)
State Agencies not transacting in FI$Cal, must
obtain a copy of the Payee Data Record (Std. 204)
in order to process payments. State Ordering
Agencies forward a copy of the Std. 204 to their
accounting office(s). Without the Std. 204, payment
may be unnecessarily delayed. State Agencies
should contact the CMAS contractor for copies of the
Payee Data Record.

3. DGS Administrative and Incentive Fees
Orders from State Agencies:

The Department of General Services (DGS) will bill
each State agency directly an administrative fee for
use of CMAS. The administrative fee should NOT
be included in the order total, nor remitted before an
invoice is received from DGS. This administrative
fee is waived for CMAS purchase orders issued to
California certified small businesses.

See the current administrative fees in the DGS Price
Book at: https://www.dgs.ca.gov/OFS/Price-Book.

Orders from Local Government Agencies:

CMAS contractors, who are not California certified
small businesses, are required to remit to the DGS
an incentive fee equal to 1% of the total of all local
government agency orders (excluding sales tax and
freight) placed against their CMAS. This incentive
fee is in lieu of local government agencies being
billed the above referenced DGS administrative fee.

This incentive fee is waived for CMAS purchase
orders issued to California certified small
businesses.

The check covering this fee shall be made payable
to the Department of General Services, CMAS Unit,
and mailed to the CMAS Unit along with the
applicable Quarterly Report. See the provision in
this CMAS entitled “Contractor Quarterly Report
Process” for information on when and where to send
these checks and reports.

4. Contractor Invoices
Unless otherwise stipulated, the CMAS contractor
must send their invoices to the agency address set
forth in the purchase order. Invoices shall be
submitted in triplicate and shall include the following:
 CMAS number
 Agency purchase order number
 Agency Bill Code (State Only)
 Line item number
 Unit price
 Extended line item price
 Invoice total
State sales tax and/or use tax shall be itemized
separately and added to each invoice as applicable.

The company name on the CMAS, purchase order
and invoice must match or the State Controller’s
Office will not approve payment.

Item #10. Page 57
Meeting Date: 11/14/2023 / Packet Page #: 1144

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
MILCON SYSTEMS, INC.

CMAS NO. 4-19-78-0096A
Ordering Instructions and Special Provisions 9

5. Advance Payments
Advance payment is allowed for services only under
limited, narrowly defined circumstances, e.g.,
between specific departments and certain types of
non-profit organizations, or when paying another
government agency (Government Code (GC) §
11256 – 11263 and 11019).

It is NOT acceptable to pay in advance, except
software maintenance and license fees, which are
considered a subscription and may be paid in
advance if a provision addressing payment in
advance is included in the purchase order.

Software warranty upgrades and extensions may
also be paid for in advance, one time.

6. Credit Card
Milcon Systems, Inc. accepts the State of California
credit card (CAL-Card).

A purchase order is required even when the ordering
department chooses to pay the CMAS contractor via
the CAL-Card. Also, the DGS administrative fee is
applicable for all CMAS orders to suppliers not
California certified as a small business.

7. Lease/Purchase Analysis
State agencies must complete a Lease/Purchase
Analysis (LPA) to determine best value when
contemplating a lease/rental, and retain a copy for
future audit purposes (State Administrative Manual
(SAM) § 3710).

For short-term rental equipment, the lease/purchase
analysis must be approved by the Department of
General Services, Office of legal Services.

The lease/purchase analysis for all other purchases
must be approved by the Department of General
Services, GS $Mart State Financial Marketplace.

Buyers may contact the GS $Mart™ Administrator,
Patrick Mullen by phone at (916) 375-4617 or via email at [email protected] for further information.

8. Leasing
The State reserves the right to select the form of
payment for all procurements, be it either an outright
purchase with payment rendered directly by the
State, or a financing/lease-purchase or operating
lease via the State Financial Marketplace (GS $Mart
and/or Lease $Mart). If payment is via the financial
marketplace, the Supplier will invoice the State and
the State will approve the invoice and the selected
Lender/Lessor for all product listed on the State’s
procurement document will pay the supplier on
behalf of the State.

Buyers may contact the GS $Mart™ Administrator,
Patrick Mullen by phone at (916) 375-4617 or via email at [email protected] for further information.

CONTRACTOR QUARTERLY REPORT PROCESS
CMAS contractors are required to submit a detailed
CMAS Business Activity Report on a quarterly basis to
the CMAS Unit. See Attachment B for a copy of this form and instructions.

This report shall be mailed to:

Department of General Services
Procurement Division – CMAS Unit
Attention: Quarterly Report Processing
PO Box 989052, MS #2-202
West Sacramento, CA 95798-9052
Reports that include checks for incentive fees must be
mailed and shall not be e-mailed. All other reports may be e-mailed to the attention of Quarterly Report
Processing as follows:

CMAS Unit E-Mail: [email protected]
For the full instructions on completing and submitting
CMAS Quarterly Business Activity Reports, and a soft
copy of a blank quarterly report form, go to
https://www.dgs.ca.gov/PD/About/Page-Content/PDBranch-Intro-Accordion-List/Acquisitions/CaliforniaMultiple-Award-Schedules, and then select “File a CMAS Quarterly Report”.

Important things to remember regarding CMAS Quarterly
Business Activity Reports (referred to as “reports” below):
 A report is required for each CMAS, each quarter,
even when no new purchase orders are received in
the quarter.
 A separate report is required for each CMAS.
 Each purchase order must be reported only
once in the quarter identified by the purchase
order date, regardless of when the services
were performed, the products were delivered,
the invoice was sent, or the payment was
received.
 Purchase orders from State and local government
agencies must be separated on the report, as
shown in the instructions.
 CMAS contractors must report the sales activity for
all resellers listed on their CMAS.
 Any report that does not follow the required format
or excludes required information will be deemed
incomplete and returned to the CMAS contractor for
corrections.
 Taxes and freight must not be included in the report.

Item #10. Page 58
Meeting Date: 11/14/2023 / Packet Page #: 1145

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
MILCON SYSTEMS, INC.

CMAS NO. 4-19-78-0096A
Ordering Instructions and Special Provisions 10
 CMAS contractors who are not California certified
small businesses must attach to their quarterly
report a check covering the required incentive fee
for all CMAS sales to local government agencies
(see more information below).
 New CMAS agreements, renewals, extensions, and
modifications will be approved only if the CMAS
contractor has submitted all required quarterly
reports and incentive fees.

CMAS Quarterly Business Activity Reports are due in the CMAS Unit within two weeks after the end of each quarter as shown below:

Quarter 1 Jan 1 to Mar 31 Due Apr 15
Quarter 2 Apr 1 to Jun 30 Due Jul 15
Quarter 3 Jul 1 to Sep 30 Due Oct 15
Quarter 4 Oct 1 to Dec 31 Due Jan 15

CONTRACTOR QUARTERLY INCENTIVE FEES
CMAS contractors who are not California certified small businesses must remit to DGS an incentive fee equal to
1% of the total of all local government agency orders
(excluding sales tax and freight) placed against their
CMAS agreement(s). This incentive fee is in lieu of local government agencies being billed the above referenced
DGS administrative fee.

CMAS contractors cannot charge local government
agencies an additional 1% charge on a separate line item to cover the incentive fee. The CMAS contractor must
include the 1% incentive fee in the price of the products or services offered, and the line item prices must not
exceed the applicable base contract prices.

A local government agency is any city, county, district, or other local governmental body, including the California State University (CSU) and University of California (UC) systems, K-12 public schools and community colleges
empowered to expend public funds.

This incentive fee is waived for CMAS purchase orders
issued to California certified small businesses.

The check covering this fee shall be made payable to the Department of General Services, CMAS Unit, and mailed
to the CMAS Unit along with the applicable Quarterly
Report. See the provision in this CMAS entitled
“Contractor Quarterly Report Process” for information on when and where to send these checks and reports.

OBTAINING COPY OF ORIGINAL CMAS AND

SUPPLEMENTS
A copy of a CMAS and supplements, if any, can be
obtained at caleprocure.ca.gov. A complete CMAS
consists of the following:
 CMAS cover pages (which includes the signature
page, ordering instructions and special provisions,
and any attachments or exhibits as prepared by the
CMAS Unit)
 CMAS Terms and Conditions.
 Federal GSA (or Non-GSA) terms and conditions
 Product/service listing and prices
 Supplements, if applicable.

It is important for the agency to confirm that the required products, services, and prices are included in the CMAS and are at or below base contract rates. To streamline
substantiation that the needed items are in the base
contract, the agencies should ask the CMAS contractor
to identify the specific pages from the base contract that include the required products, services, and prices.

Agencies should save these pages for their file
documentation.

CONTRACTORS ACTING AS FISCAL AGENTS ARE

PROHIBITED
When a subcontractor ultimately provides all of the
products or performs all of the services that a CMAS
contractor has agreed to provide, and the prime
contractor only handles the invoicing of expenditures,
then the prime contractor's role becomes that of a fiscal agent because it is merely administrative in nature, and does not provide a Commercially Useful Function (CUF).

It is unacceptable to use fiscal agents in this manner
because the agency is paying unnecessary
administrative costs.

AGENCY RESPONSIBILITY
Each agency is responsible for its own contracting
program and purchasing decisions, including use of the
CMAS program and associated outcomes.

This responsibility includes, but is not necessarily limited to, ensuring the necessity of the services, securing
appropriate funding, complying with laws and policies,
preparing the purchase order in a manner that
safeguards the State’s interests, obtaining required
approvals, and documenting compliance with
Government Code (GC) § 19130.b (3) for outsourcing
services.

It is the responsibility of each agency to consult as
applicable with their legal staff and contracting offices for advice depending upon the scope or complexity of the
purchase order.

If you do not have legal services available to you within your agency, the DGS Office of Legal Services is
available to provide services on a contractual basis.

CONFLICT OF INTEREST
Agencies must evaluate the proposed purchase order to
determine if there are any potential conflict of interest issues. See the CMAS Terms and Conditions, Conflict of
Interest, for more information.

Item #10. Page 59
Meeting Date: 11/14/2023 / Packet Page #: 1146

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
MILCON SYSTEMS, INC.

CMAS NO. 4-19-78-0096A
Ordering Instructions and Special Provisions 11

FEDERAL DEBARMENT
When federal funds are being expended, the agency is
required to obtain (retain in file) a signed “Federal
Debarment” certification from the CMAS contractor
before the purchase order is issued.

This certification is required by the regulations
implementing Executive Order 12549, Debarment and
Suspension, 29 CFR Part 98, Section 98.510,
Participants; responsibilities. The regulations were
published as Part VII of the May 26, 1988 Federal
Register (pages 19160-19211).

CONTRACTOR TRAVEL
The Travel provision is not applicable to this CMAS.

LIQUIDATED DAMAGES FOR LATE DELIVERY
The value of the liquidated damages cannot be a penalty, must be mutually agreed upon by agency and contractor
and included in the purchase order to be applicable.

ACCEPTANCE TESTING CRITERIA
If the agency wants to include acceptance testing for all newly installed technology systems, and individual
equipment, and machines which are added or field
modified (modification of a machine from one model to
another) after a successful performance period, the test criteria must be included in the purchase order to be
applicable.

AMERICANS WITH DISABILITY ACT (ADA)
Section 504 of the Rehabilitation Act of 1973 as
amended; Title VI and VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act, 42 USC
12101; California Code of Regulations, Title 2, Title 22; California Government Code, Sections 11135, et seq.;
and other federal and State laws, and Executive Orders
prohibit discrimination. All programs, activities,
employment opportunities, and services must be made
available to all persons, including persons with
disabilities. See Attachment A for Procurement Division’s ADA Compliance Policy of Nondiscrimination on the
Basis of Disability.

Individual government agencies are responsible for selfcompliance with ADA regulations.

Contractor sponsored events must provide reasonable
accommodations for persons with disabilities.

DGS PROCUREMENT DIVISION CONTACT AND

PHONE NUMBER
Department of General Services
Procurement Division, CMAS Unit
707 Third Street, 2nd Floor, MS 2-202
West Sacramento, CA 95605-2811
Phone # (916) 375-4365
Item #10. Page 60
Meeting Date: 11/14/2023 / Packet Page #: 1147

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
MILCON SYSTEMS, INC.

CMAS NO. 4-19-78-0096A
Ordering Instructions and Special Provisions 12

ATTACHMENT A

ADA NOTICE
Procurement Division (State Department of General Services)

AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE

POLICY OF NONDISCRIMINATION ON THE BASIS OF DISABILITY
To meet and carry out compliance with the nondiscrimination requirements of the Americans With Disabilities Act (ADA), it is the policy of the Procurement Division (within the State Department of General Services) to make every effort to ensure that its programs, activities, and services are available to all persons, including persons with disabilities.

For persons with a disability needing a reasonable accommodation to participate in the Procurement process, or for persons having questions regarding reasonable accommodations for the Procurement process, please contact the Procurement Division at (916) 375-4400 (main office); the Procurement Division TTY/TDD (telephone device for the deaf) or California Relay Service numbers which are listed below. You may also contact directly the Procurement Division contact person who is handling this procurement.

IMPORTANT: TO ENSURE THAT WE CAN MEET YOUR NEED, IT IS BEST THAT WE RECEIVE YOUR REQUEST AT LEAST 10 WORKING DAYS
BEFORE THE SCHEDULED EVENT (i.e., MEETING, CONFERENCE,
WORKSHOP, etc.) OR DEADLINE DUE-DATE FOR PROCUREMENT
DOCUMENTS.

The Procurement Division TTY telephone numbers are:

Sacramento Office: 916-376-5127 (CALNET 480-5127)
The California Relay Service Telephone Numbers are:

Voice 1-800-735-2922, or 7-1-1
Speech to Speech Service: 1-800-854-7784
Item #10. Page 61
Meeting Date: 11/14/2023 / Packet Page #: 1148

ATTACHMENT B

CMAS QUARTERLY BUSINESS ACTIVITY REPORT
Updated 12/2017 13
Company Name:

CMAS Number:

For Questions Regarding This Report Contact:

Name:

Phone Number:

E-mail:

Reporting Calendar Year: Revision 
Reporting Quarter: Q1 (Jan-Mar) 
Q2 (Apr-Jun) 
Q3 (Jul-Sep) 
Q4 (Oct-Dec) 
Check Here if No New Orders for This Quarter 

STATE AGENCY PURCHASES
State Agency Name Purchase Order
Number
Purchase Order
Date
Total Dollars Per
Purchase Order Agency Contact Agency Address Phone Number Total State Agency Dollars Reported for Quarter: $

LOCAL GOVERNMENT AGENCY PURCHASES
Local Government Agency Name Purchase Order
Number
Purchase Order
Date
Total Dollars Per
Purchase Order Agency Contact Agency Address Phone Number Total Local Government Agency Dollars for Quarter: $ 1% Remitted to DGS (does not apply to CA certified S/Bs): $ Total of State and Local Government Agency Dollars Reported for this Quarter: $ Item #10. Page 62
Meeting Date: 11/14/2023 / Packet Page #: 1149

ATTACHMENT B

CMAS QUARTERLY BUSINESS ACTIVITY REPORT
Ordering Instructions and Special Provisions 14
Instructions for completing the CMAS Quarterly Business Activity Report

1. Complete the top of the form with the appropriate information for your company.

2. Agency Name - Identify the State agency or Local Government agency that issued the order.

3. Purchase Order Number - Identify the purchase order number (and amendment number if applicable) on the order form. This is not your invoice number. This is the number the State agency or Local Government agency assigns to the order.

4. Purchase Order Date - Identify the date the purchase order was issued, as shown on the order. This is not the date you received, accepted, or invoiced the order.

5. Total Dollars Per PO - Identify the total dollars of the order excluding tax and freight. Tax must NOT be included in the quarterly report, even if the agency includes tax on the purchase order. The total dollars per order should indicate the entire purchase order amount (less tax and freight) regardless of when you invoice order, perform services, deliver product, or receive payment.

6. Agency Contact - Identify the ordering agency’s contact person on the purchase order.

7. Agency Address - Identify the ordering agency’s address on the purchase order.

8. Phone Number - Identify the phone number for the ordering agency’s contact person.

9. Total State Sales & Total Local Sales - Separately identify the total State dollars and/or Local Government agency dollars (pre-tax) for all orders placed in quarter.

10. 1% Remitted to DGS - Identify 1% of the total Local Government agency dollars reported for the quarter. This is the amount to be remitted to DGS by contractors who are not California certified small businesses.

11. Grand Total - Identify the total of all State and Local Government agency dollars reported for the quarter.

Notes:
 A report is required for each CMAS, each quarter, even if there are no new orders for the quarter.  Quarterly reports are due two weeks after the end of the quarter.

Item #10. Page 63
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STAFF REPORT
TO: Mayor and Council Members DATE: November 14, 2023
FROM: Public Works DISTRICT(S): City-Wide
SUBJECT: Approve an Agreement with Merrimac Petroleum, Inc., dba Merrimac Energy Group, for Bulk Fuel Services - Gasoline and Diesel in the amount of $452,000 per year

RECOMMENDATION
That the City Council:

1. Approve an Agreement with Merrimac Petroleum, Inc., dba Merrimac Energy Group, for Bulk Fuel Services - Gasoline and Diesel in the amount of $452,000; and

2. Authorize the City Manager or his designee to execute the agreement including making minimal and/or non-substantive changes.

STRATEGIC FOCUS AREAS
 Maintain Financial Stability and Sustainability (MFSS)

EXECUTIVE SUMMARY
Merrimac Petroleum, Inc., dba Merrimac Energy Group (Merrimac) has provided unleaded gasoline and diesel fuel delivery services to Glendora since 1999. In 2022, the City amended its agreement with Merrimac to take advantage of what was anticipated to be more competitive pricing by piggybacking on an agreement between Merrimac and the City of Huntington Beach. Since then, the City has seen significant savings in its fuel costs relative to what they would have been under previous pricing.

Based on this, staff recommends that City Council award a 3-year agreement to Merrimac under this same pricing structure for an amount not to exceed $452,000 per year, with two 1-year extension options, and authorize the City Manager or his designee to execute the agreement including making minimal and/or non-substantive changes.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Per Glendora Municipal Code (GMC) Section 2.40.100(c)(8), competitive procurement through the informal and formal procurement process shall not be required when services can be procured from a contractor who offers the same or better price, terms and conditions as the contractor previously offered as the lowest responsive bidder under competitive procurement conducted by another public agency.

DISCUSSION
Merrimac has provided unleaded gasoline and diesel fuel delivery services to Glendora since 1999. In 2022, the City amended its agreement with Merrimac to take advantage of what was anticipated to be more competitive pricing by piggybacking on an agreement between Merrimac and the City of Huntington Beach.

Contract pricing prior to this had been based on "average rack” pricing, while the new pricing piggybacking off the Huntington Beach agreement was based on the “low unbranded rack” pricing. Over the last 12 months this has saved the City approximately $19,700 or 5.2% in combined unleaded gasoline Item #11. Page 1
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and diesel fuel costs compared to what they would have been under the previous contract pricing model.

Fuel Type Past 12 Months
Actual Costs
Calculated Costs
Under Previous
Pricing Model
Savings From
Previous Pricing
Model
Diesel $21,236.31 $22,492.50 $1,256.19
Unleaded Gasoline $358,306.43 $376,771.72 $18,465.29
Total $379,452.74 $399,264.22 $19,721.48
Based on this, staff recommends that City Council award a new, longer-term agreement to Merrimac under this same pricing structure.

FISCAL IMPACT
The agreement would be for an amount not to exceed $452,000 per year. This amount is anticipated to be sufficient to accommodate potential price and usage fluctuations based on reviewing previous years’ data.

Sufficient funds for the agreement were budgeted for and are currently available in account 549-6563- 51650.

ENVIRONMENTAL DETERMINATION
There is no CEQA impacts associated with the recommendations in this report.

Prepared By Michael Sledd, Assistant Public Works Director Concurs With Not Applicable
Reviewed By William Wittkopf, Public Works Director
Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Agreement
B. Presentation
Item #11. Page 2
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CONTRACT SERVICES AGREEMENT
By and Between

CITY OF GLENDORA
and
MERRIMAC PETROLEUM INC., dba MERRIMAC ENERGY GROUP
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Merrimac Petroleum (Bulk Fuel Services) 11.14.2023 1

AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF GLENDORA AND
MERRIMAC PETROLEUM INC., dba MERRIMAC ENERGY GROUP
THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this _____ day of __________, 2023 by and between the City of Glendora, a California municipal corporation (“City”) and MERRIMAC PETROLEUM INC., dba MERRIMAC ENERGY GROUP a California Corporation (“Consultant”). City and Consultant may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Glendora’s Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

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1.2 Consultant’s Proposal.

The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 California Labor Law.

If the Scope of Services includes any “public work” or “maintenance work,” as those terms are defined in California Labor Code section 1720 et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws, including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by regulation.
(b) Prevailing Wages. Consultant shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Consultant acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor. (d) Payroll Records. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records.
(e) Apprentices. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with DocuSign Envelope ID: B79B4B6E-6181-46B4-BC90-93A797781C42 Item #11. Page 5
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these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within sixty (60) days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Consultant acknowledges that eight (8) hours labor constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code Section 1810. (g) Penalties for Excess Hours. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.

Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half (1½) times the basic rate of pay. (h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Consultant certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” Consultant’s Authorized Initials ___________________
Mary Hazelrigg, President & Secretary
(i) Consultant’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Consultant shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any such failure by any subcontractor.

1.5 Licenses, Permits, Fees and Assessments.

Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

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1.6 Familiarity with Work.

By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer.

1.7 Care of Work.

The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.

1.8 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.9 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $50,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other Consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

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1.10 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $452,000 (Four Hundred Fifty-Two Thousand Dollars (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement.

The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City DocuSign Envelope ID: B79B4B6E-6181-46B4-BC90-93A797781C42 Item #11. Page 8
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warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term & Extended Term(s).

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding three (3) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). The City Manager may, at his/her sole discretion, extend the Term for two (2) additional one-year terms, provided the City’s Contract Officer provides sixty (60) days’ advance written notice of the same prior to the expiration of the Term or any Extended Term(s) .
/ / /
/ / /
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ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Consultant.

The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

Mary Hazelrigg, President & Secretary
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Consultant.

Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be Assistant Public Works Director or such person as may be designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Consultant.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City DocuSign Envelope ID: B79B4B6E-6181-46B4-BC90-93A797781C42 Item #11. Page 10
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a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City.

City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages.

Without limiting Consultant’s indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. (a) General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. (b) Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
(d) Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).

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(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance.

Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured. (d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. (f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

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(h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. (j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. (k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation. (o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (p) Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. (q) Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

5.3 Indemnification.

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To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and DocuSign Envelope ID: B79B4B6E-6181-46B4-BC90-93A797781C42 Item #11. Page 14
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transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment.

Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.

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(c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default.

Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

7.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right DocuSign Envelope ID: B79B4B6E-6181-46B4-BC90-93A797781C42 Item #11. Page 16
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to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.

7.7 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

7.8 Termination for Default of Consultant.

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If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.9 Attorneys’ Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
/ / /
/ / /

8.3 Covenant Against Discrimination.

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on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.

8.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380, and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing.

Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

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In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement.

Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials ___________________
Mary Hazelrigg, President & Secretary
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
Kyle Johnson
Finance Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

Merrimac Petroleum DBA Merrimac Energy Group
Name: Mary Hazelrigg
Title: President & Secretary
Email: [email protected]
Address: 3738 Bayer Ave., #204, Long Beach, CA 90808
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer.

CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED UNLESS EXECUTED UTILIZING DOCUSIGN. IN ADDITION, THE

APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

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01240.0001/535308.1 A-1
EXHIBIT “A”

SCOPE OF SERVICES
Exhibit “A” of the attached “piggybank agreement” with the City of Huntington Beach and Merrimac Petroleum, Inc. DBA Merrimac Energy Group, the terms and conditions of which are incorporated herein to the extent the same identifies services to be provided which shall be deemed the scope of services herein.

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EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough. [THIS PAGE INTENTIONALLY LEFT BLANK]
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EXHIBIT “C”

SCHEDULE OF COMPENSATION
V. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.

Exhibit “A” of the attached “piggybank agreement” with the City of Huntington Beach and Merrimac Petroleum, Inc. DBA Merrimac Energy Group, the terms and conditions of which are incorporated herein to the extent the same identifies the pricing structure and terms of payment which shall be deemed the schedule of compensation herein, but not to exceed the Contract Sum in Section 2.1 above.

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EXHIBIT “D”

SCHEDULE OF PERFORMANCE
III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

Exhibit “A” of the attached “piggybank agreement” with the City of Huntington Beach and Merrimac Petroleum, Inc. DBA Merrimac Energy Group, the terms and conditions of which are incorporated herein to the extent the same identifies the method and manner of performance which shall be deemed the schedule of performance herein.

DocuSign Envelope ID: B79B4B6E-6181-46B4-BC90-93A797781C42 Item #11. Page 25
Meeting Date: 11/14/2023 / Packet Page #: 1175

SERVICE AGREEMENT BETWEEN

THE CITY OF HUNTINGTON BEACH AND
MERRIMAC PETROLEUM INC. dba MERRIMAC ENERGY GROUP
FOR

BULK FUEL SERVICES - GASOLINE AND DIESEL
THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach a municipal corporation of the State of California, hereinafter called "City," and MERRIMAC PETROLEUM INC. dba MERRIMAC ENERGY GROUP, a CALIFORNIA CORPORATION, hereinafter refen·ed to as "Contractor."
Recitals
A. The City desires to retain a Contractor having special skill and knowledge in the field of

PROCUREMENT, SUPPLY, AND DELIVERY OF BULK GASOLINE AND DIESEL FUELS.

B. Contractor represents that Contractor is able and willing to provide such services to the City.

C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a comparable company or firm in the field.

Contractor has been selected to perform these services pursuant to Huntington Beach Municipal Code Chapter 3.02, •
NOW, THEREFORE, it is agreed by City and Contractor as follows:

1. Scope of Services
Contractor shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "Project."
Contractor hereby designates BRUCE MAINOR who shall represent it and be its sole contact and agent in all consultations with City during the performance of this Agreement.

2. City Staff Assistance
City shall assign a staff coordinator to work directly with Contractor in the performance of this Agreement.

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DocuSign Envelope ID: B79B4B6E-6181-46B4-BC90-93A797781C42 Item #11. Page 26
Meeting Date: 11/14/2023 / Packet Page #: 1176

3. Compensation
a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. The total sum to be expended under this Agreement, shall not exceed $1,500.000 (one million five hundred thousand dollars) annually during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.
4, Term
Time is of the essence of this Agreement. The services of Contractor are to commence FEBRUARY 1, 2019 or as soon as practicable after the execution of this Agreement by City (the "Commencement Date") and terminate JANUARY 31, 2022, unless terminated earlier in accordance with the provisions of this Agreement. Contract may be extended for two (2) additional one year periods if mutually agreed to in writing by both parties. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule and Term may be amended to benefit the Project if mutually agreed to in writing by City and Contractor.

In the event the Commencement Date precedes the Effective Date, Contractor shall be bound by all terms and conditions as provided herein.

5. Extra Work
In the event City requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," Contractor will undertake such work only after receiving written authorization from City. Additional compensation for such extra work shall be allowed only if the prior written approval of City is obtained.

6. Disposition of Plans, Estimates and Other Documents
Contractor agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to City, and Contractor shall tum these materials over to City upon expiration or termination of this Agreement or upon Project completion, whichever shall occur first. These materials may be used by City as it sees fit.

7. Hold Harmless
Contractor hereby agrees to protect, defend, indemnify and hold harmless City, its officers, elected or appointed officials, employees, agents, and volunteers from and against any and all, claims, damages, losses, expenses, judgments, demands and defense costs, and consequential damage or liability of any kind or nature, however caused, including those resulting from death or