Item # 14.
B-1
EXHIBIT B
FEE SCHEDULE
Item # 14.
CAMPAIGNCONTRIBUTIONDISCLOSUREPROVISIONS
Cities are subject to the campaign disclosure provisions detailed in Government Code Section 84308.
Please carefully read the following information to determine if the provisions apply to you. If you determine that the
provisions are applicable, the Campaign Disclosure Form must be completed and returnedtothe Citywithyourapplication.
1. No City councilmember or commissioner shall accept,
solicit, or direct a contribution of more than $500 from any party,1 financially interested participant,2 or agent3 while a proceeding is pending or for 12 months subsequent to the date a final decision isrendered by the City. This prohibition commences when your application has been filed, or the
proceeding is otherwise initiated.
2. A party to a City proceeding shall disclose on the record of the proceeding any contribution of more than $500 made to any councilmember or commissioner by the party, or agent, during the preceding 12 months. No party to or participant in a City proceeding shall make a contribution of more than $500 to a councilmember or commissioner during the proceeding and for 12 months after the City makes a final decision. No agent to a party or participant shall make a contribution in any amount to a councilmember of commissioner during the
proceeding and for 12 months after the City makes a final decision.
3. Before rendering a decision on a City proceeding, any councilmember or commissioner who received a
contribution of more than $500 in the preceding 12 months from any party to a proceeding, or agent, shall disclose that fact on the record of the proceeding, and shall be disqualified from participating in the proceeding. However, if any
councilmember or commissioner receives a contribution that otherwise would require disqualification, and returns the contributionwithin 30 days of: (a) making the decision, or (b) knowing about the contribution and the relevant
proceeding, whichever comes last, that councilmember or commissioner may participate in the proceeding.
1 “Party” is defined as any person who files an application for, or is the subject of, a proceeding.2 “Participant” is defined as any person who actively supports or opposes a particular decision in a proceeding.
3 “Agent” is defined as a person who represents a party in connection with a proceeding for compensation who appears before or otherwise communicates with the City for the purpose of influencing the proceeding. If an individual acting as an agent also is acting as an employee or member of a law, architectural, engineering, or consulting firm, or a similar entity or corporation, both the individual and the entity or corporation are agents.
When a closely held corporation is a party to a proceeding, the majority shareholder is subject to these provisions.
To determine whether you or your agent made a campaign
contribution of more than $500 to a councilmember or
commissioner in the past 12 months, all contributions
made by you or your agent in that time must be
aggregated.
Names of currentCity councilmembers and commissioners
are available on the City’s website. If you have questions about Government Code Section 84308, FPPC
regulations, or the Campaign Disclosure Form, please
contact the City Clerk.
CAMPAIGN CONTRIBUTION DISCLOSURE FORM
(a) Document:
□ License
□ Lease
□ Permit
□ Franchise
□ Other Contract
□ Other Entitlement
Name and address of any party, participant, or agent who has contributed more than $500 to any councilmember or
commissioner in the preceding 12 months:
1. ____________________________________
2. ____________________________________
3. ____________________________________
(b) Date and amount of contribution:
Date Amount $
Date Amount $
Date Amount $
(c) Name of councilmember or commissioner to whom
contribution was made:
1. ____________________________________
2. ____________________________________
3. ____________________________________
(d) I certify that the above information is provided to the best of my knowledge.
Printed Name
Signature
Date Phone
To be completed by City:
Document No: ______________________________
Item # 14.
Item # 14.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Condon Park Road Maintenance Project – Authorization to Award Contract CEQA: Categorically Exempt – Section 15301 “Existing Facilities” Recommendation: That Council 1) award a contract for the Condon Park Road Maintenance Project to the lowest responsive bidder, subject to the bid protest period, 2) authorize the Mayor to execute the construction contract, subject to legal review, and 3) authorize the City Engineer to approve construction change orders for up to 10% of the contract amount.
Prepared by: Bjorn P. Jones, PE, City Engineer
Council Meeting Date: 4/8/2025 Date Prepared: 4/3/2025
Agenda: Administrative
Background Information: The Condon Park Road Maintenance Project involves asphalt concrete pavement resurfacing of existing roads and parking lots throughout Condon Park as well as the placement of a new pavement surfacing over the existing gravel parking lot near the disc golf area. The intention
Bids will be opened on the afternoon of the Council meeting, April 8th at 3:30 PM. In order to expedite project award, Staff is requesting authorization to award a contract to the lowest responsive bidder, subject to the bid protest period. Proposals will be evaluated for completeness and a bid summary will be compiled and provided to Council prior to the meeting.
Staff recommends that Council authorize award and execution of a construction contract for the Condon Park Road Maintenance Project to the lowest responsive bidder and authorize the City Engineer to approve construction change orders up to 10% of the contract amount.
Council Goals/Objectives: The Condon Park Road Maintenance Project executes portions of work tasks towards achieving/maintaining Strategic Plan Goal – Recreation and Parks and Transportation.
Fiscal Impact: The Condon Park Road Maintenance Project was budgeted at $300,000 in the FY 24/25 CIP Budget with Measure E funds. Up to $100,000 in additional Measure E funds are available from the Loma Rica Trail Improvements Project that will not be delivered this fiscal year in order to make up a shortfall, should bids come in higher than estimated.
Funds Available: Yes Account #: 200-406-64140
Reviewed by: ____ City Manager
Item # 15.
City of Grass Valley
City Council
Agenda Action Sheet
Title: Downtown Street Rehab Project – Authorization to Award Contract CEQA: Categorically Exempt – Section 15301 “Existing Facilities” Recommendation: That Council 1) award a contract for the Downtown Street Rehab Project to Hansen Bros Enterprises, 2) authorize the Mayor to execute the construction contract, subject to legal review, 3) authorize the City Engineer to approve construction change orders for up to 10% of the contract amount, 4) authorize the Finance Director to execute a budget amendment of $400,000 in Water Funds to the project and 5) provide any further direction to Staff on final intersection and pedestrian safety controls.
Prepared by: Bjorn P. Jones, PE, City Engineer
Council Meeting Date: 04/08/2025 Date Prepared: 04/03/2025 Agenda: Administrative
Background Information: Over several meetings between August 2024 and January 2025, Council was offered the chance to provide input and direction on the upcoming street restoration project along the Main St and S Auburn St downtown corridors; the Downtown Street Rehabilitation Project. The project primarily involves pavement rehabilitation, sidewalk replacement and utility line replacements, along with pavement marking and other safety enhancements proposed for all the high traffic intersections.
The Engineering proposal to remove the traffic signal at the Main St and S Auburn intersection and revert to a four way stop control intersection was approved at the January 14, 2025 Council meeting. Engineering has also evaluated various pedestrian safety improvements including signage, flashing beacons, enhanced crosswalk markings, and increased lighting. Specifically, as designed in the project plans that were released for bidding, the improvements include the following treatments that Engineering would like to highlight to Council for any further direction:
Stop control at both Main @ Mill and Main @ Auburn intersections would be identified with LED ringed stop signs similar to the exiting signs at the Mill St intersection. The flashing signs operate 24/7 and are subtle, yet effective in getting drivers’ attention. No flashing beacons are currently proposed. Pedestrian awareness at all intersections would be stressed with MUTCD standard fluorescent yellow green pedestrian walking signs and arrow placards at the crossing locations. No rectangular rapid flashing beacons (RRFB) are currently proposed. The utility of these pedestrian activated flashing signs at stop controlled intersections is unproven and they are commonly used only at mid-block (uncontrolled) crossings. The higher pedestrian levels at these
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downtown intersections leads to either the flashing beacons being activated repeatedly, with a tendency to be ignored by drivers, or conversely, not being activated by a number of pedestrians, such that their usefulness is irregular.
Motorists will be stopping at the intersection, evaluating the environment before making a decision to proceed and the effectiveness of a sporadically activated flashing sign is diminished. Additionally, there were some concerns raised about added rapid flashing LED signs detracting from the ambiance in the downtown area. These signs could always be added in the future, however there is a cost consideration as well; recent projects have seen installation of a RRFB assembly exceed $11,000 per unit.
Crosswalk markings would use a two color, alternating longitudinal striped (“Continental” or “Zebra” style) resin coating to demarcate the pedestrian crossing areas. Engineering has found the continental style crosswalk to be the most effective in getting motorists’ attention of the pedestrian zones. However, the efficacy decreases over time as the asphalt (black) portion of crossing tends to fade or gray out, while the paint or thermoplastic (white) portion likewise gets worn down, such that the attention getting contrast between the two colors is diminished. Engineering has proposed a durable resin coating system, which is specified to be longer lasting than thermoplastic. By using an application of both white and red coatings, a vibrancy is created through the contrasting colors, which will be better maintained for many years. A sample of the proposed colors will be submitted for review and approval before final selection. Added streetlights at the Main @ Auburn intersection would increase area lighting at night for enhanced safety. New streetlights to match the antique style assemblies in place up and down Main St are proposed on all four corners of the intersection.
Bids were opened on April 3, 2025 and four bids were received. A bid summary is attached. Staff reviewed the low bid of $2,415,093.00 submitted by Hansen Bros and determined the bid to be complete and responsive. Construction is expected to begin in Spring and be completed over the summer 2025. The majority of the more disruptive street and sidewalk work is expected to be performed at night to minimize daytime closures, although some inconveniences are inevitable on such a large scale project.
Staff requests that Council authorize award and execution of a contract for the Downtown Street Rehab Project to Hansen Bros Enterprises in the amount of $2,415,093.00 and authorize the City Engineer to approve construction change orders for up to 10% of the contract amount. Authorization of a budget amendment of $400,000 in Water Rate Funds to the project is also requested, as discussed in the Fiscal Impact Statement below.
Council Goals/Objectives: The street rehabilitation and associated improvements proposed execute portions of work tasks towards achieving/maintaining Strategic Plan Goals – Transportation, Water & Wastewater Systems & Underground Infrastructure Fiscal Impact: The Downtown Street Rehabilitation Project is a combination of two street projects budgeting in the FY 24/25 CIP Budget with Measure E and RMRA funds; the S Auburn Street Renovation Project and the Main Street Sealing and Striping Project for a total of $2,100,000. At the final stages of design, replacement of the City water
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facilities along S Auburn St was added as a project component, with an engineer’s estimated cost of approximately $400,000. A budget amendment of $400,000 in available Rate funds from the Water Line Replacement (Depot St, Cherry Ln) Project that will not be delivered this fiscal year, will fully fund the water improvements and the initial construction contract, plus approximately 3.5% in contingencies. Staff will evaluate added funding sources in the next budget cycle to finance construction change orders as necessary.
Funds Available: Yes Account #: 300-406-63457
Reviewed by: City Manager Attachments: Bid Summary
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H:\DESMGMNT\24-04 Downtown St Rehab\700 Construction\710 Bid Docs\Bid Summary.docx
DOWNTOWN STRET REHAB PROJECT
PROJECT No. 24-04
PLAN HOLDER’S LIST
Date: April 3, 2025; 3:30 p.m. Engineer’s Estimate: $2,500,000 BIDDER DATE/TIME REC’VD AMOUNT
S.T. Rhoades Construction Inc 4/3/25, 1:53pm $2,862,310.00 Hansen Bros Enterprises 4/3/25, 3:12pm $2,415,093.00 *
McGuire and Hester 4/3/25, 3:18pm $3,417,173.00
Consolidated Engineering 4/3/25, 3:18pm $3,459,543.00
* Apparent Low Bidder
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