M (E) XFMR "T1" 480V 300 kVA 120/240V 240V, 3ph, 3W, 1000A (E) MAIN SWITCHBOARD TO S.C.E. FACILITIES 1200A BUS 600AF M 600AT (E) XFMR BANK 240V 120/240V 200/3 1000/3 BASTILLE EXIST. BUILDING PANEL D4 LOCATED AT OLD COURTHOUSE BUILDING 600AF 500AT SPACE 400AF 400AT D2 D1 SECTION 1 SECTION 2 SECTION 3 D3 ICE RINK B A 480/277V, 3ph, 4W, 1200A, 35kAIC EXISTING MAIN SWITCHBOARD DEMOLITION NOTES (THIS SHEET ONLY): D1 DISCONNECT AND RELOCATE (E) 600A CIRCUIT BREAKER TO SECTION 3 OF (E) MAIN SWITCHBOARD. REINSTALL CIRCUIT BREAKER IN PREVIOUS LOCATION OF THE (E) 500A CIRCUIT BREAKER. DISCONNECT AND RELOCATE (E) 500A CIRCUIT BREAKER TO SECTION 2 OF (E) MAIN SWITCHBOARD. REINSTALL CIRCUIT BREAKER IN PREVIOUS LOCATION OF THE (E) 600A CIRCUIT BREAKER. DISCONNECT (E) FEEDERS TO OLD COURTHOUSE BUILDING. PULL FEEDERS BACK TO SECTION 2 OF (E) MAIN SWITCHBOARD FOR RECONNECTION. AFTER BASTILLE BUILDING FACILITIES HAVE BEEN CUT-OVER TO THE NEW ELECTRICAL SYSTEM - REMOVE THE EXISTING FEEDER FROM THE COURTHOUSE BUILDING. LABEL EXISTING SUPPLY CIRCUIT BREAKER SPARE. EXISTING BASTILLE BUILDING PANEL TO BE PRESERVED AND RECONNECTED TO (N) FEEDER FROM THE (E) MAIN SWITCHBOARD. D2D3 NOTES (THIS SHEET ONLY): 1 PROVIDE WEATHERPROOF 200A, 600V, 3-POLE FUSED DISCONNECT SWITCH WITH 125A FUSES. BOND AND GROUND PER DETAIL #5/E3.1. RECONNECT (E) FEEDERS TO OLD COURTHOUSE BUILDING TO THE RELOCATED 500A CIRCUIT BREAKER IN SECTION 2. PROVIDE WEATHERPROOF 200A, 250V, 3-POLE FUSED DISCONNECT SWITCH WITH 200A FUSES. EXISTING CIRCUIT BREAKERS ARE AVAILABLE TO BE REUSED WITHIN NEW SWITCHBOARD IF CONTRACTOR DEEMS IT WILL PROVIDE SUFFICIENT COST SAVINGS. EXISTING CIRCUIT BREAKERS MUST BE COMPATIBLE WITH NEW SWITCHBOARD FOR REUSE. 2 1-1/2"C - 3#2 + 1#6 GND. 2"C - 4#3/O + 1#6 GND. 125G 200GN NEW FEEDER SCHEDULE: (ALL UNDERGROUND CONDUCTORS, OF A 480/277V POWER SYSTEM, SHALL BE TYPE CU-XHHW-2. ALL OTHER CONDUCTORS, INCLUDING THE EQUIPMENT GROUNDING CONDUCTOR, SHALL BE CU-THWN-2 FOR #8 AWG OR LARGER AND CU-THWN FOR #10 AWG OR SMALLER). D43 EXISTING FEEDER SCHEDULE: EXISTING TWO 2"C - 3#250 kcMIL + 1#2 GND. EXISTING TWO 3"C - 3#350 kcMIL + 1#1/0 GND. AB45 M (E) XFMR "T1" 480V 300 kVA 120/240V 240V, 3ph, 3W, 1000A (E) MAIN SWITCHBOARD TO S.C.E. FACILITIES 1200A BUS 600AF M 500AT (E) XFMR BANK 240V 120/240V 200/3 1000/3 LOCATED AT OLD COURTHOUSE BUILDING (N) XFMR "T-BP" 480V 75 kVA 120/208V 115°C RISE 21 125G 200GN 600AF 600AT 400AF 400AT ICE RINK 480/277V, 3ph, 4W, 1200A, 35kAIC SECTION 1 SECTION 2 SECTION 3 BASTILLE EXIST. BUILDING PANEL 200GN 125AF 125AT A 3 B 4 5 NEW MAIN SWITCHBOARD 5 5 of Sheets KH CC25-084 Title: Date: Checked by: Drawn by: Project No.: Revisions No. Date Description Sheet No.
Rose Sing Eastham &
Electrical Consultants
131 S. Dunworth St. Visalia, CA 93292-6705
Phone: (559) 733-2671 113 COURT ST. HANFORD, CA
NEW ELECTRICAL SERVICE
CITY OF HANFORD
FOR
BASTILLE RENOVATION 03/12/26 ES R Associates, Inc. E L EC T R I CA S L TATE OF CA L I FORN I A STEVEN K I RK EASTHAMNo. E-18786 Exp. 6/30/27 REG I STERED PROFESS IONAL ENG I NEER ONE LINE DIAGRAM 3 5E2.1 1 NTS ONE LINE DIAGRAM - DEMO 2 NTS ONE LINE DIAGRAM - NEW
SEE DETAIL #3/E3.1 FOR GROUND WELL, TYPICAL. PLAN VIEW FRONT VIEW 200A DISCONNECT 600V, 3 POLE WEIGHT - 55.49 LBS 37.0" #2/0 CU TYPICAL TO BUILDING BONDING PER DETAIL #5/E3.1. 24" TO BUILDING BONDING PER DETAIL #5/E3.1. TRANSFORMER "T-BP" WEIGHT: 620 LBS, NEMA 3R 72" NP CONDUIT CLAMP, TYPICAL. ALL CONSTRUCTION TO BE WEATHERPROOF 3/8" DIA. PIPE CLAMP, TYPICAL. B-LINE B22 FRAMING CHANNEL, TYPICAL. 4" DIA. GALV. STEEL PIPE & POST CAP. PAINT AS DIRECTED BY ARCHITECT. TYP. OF 3. WRAP PIPE WITH PVC TAPE WHERE IN CONTACT WITH CONCRETE. WEIGHT - 56.50 LBS 1/2" DIA. x 5 1/2" LG. HILTI 304 STAINLESS STEEL "KWIK-BOLT TZ", MIN. EMBED. OF 3 1/4", (ESR-1917) MIN. OF 6" FROM EDGE OF CONCRETE PAD. #2/0 CU, TYP. GROUND BUS GROUND BUS BOND CABLES TOGETHER WITH THE "CADWELD PROCESS, CABLE TO CABLE". 12" 17.01" 34" 8.5" 30.0" 52.5" 200A DISCONNECT 240V, 3 POLE 6" CONCRETE HOUSEKEEPING PAD (EXTEND 12" BEYOND SIDES/REAR AND 36" IN FRONT OF ENCLOSURE) W/ #4 REBAR AT 24" EACH WAY. CENTERED IN SLAB CONCRETE SHALL HAVE A MIN ULTIMATE COMPRESSIVE STRENGTH OF 3000 PSI AT 28 DAYS. SET TOP OF PAD 3.5" ABOVE FINISH GRADE. TO "MSB" 18" DIA X 24" DP CONCRETE FOOTING. TYPICAL NOTES (THIS DETAIL ONLY): GENERAL NOTE: ALL MATERIALS AND METHODS USED IN GROUNDING AND BONDING SHALL COMPLY WITH C.E.C. ARTICLE 250. (G) DENOTES THE GROUND BUS OR BAR (N) DENOTES THE NEUTRAL BUS OR BAR (G) #2/0 CU TO GROUND BUS IN SUPPLYING SERVICE/PANEL TRANSFORMER (N) SYSTEM BONDING JUMPER PER C.E.C. 250.30 (1). FULL SIZE GROUNDING ELECTRODE CONDUCTOR PER C.E.C., TABLE METAL WATER PIPING PER C.E.C. 250.104. SUPPLY SIDE BONDING JUMPER PER C.E.C. 250.30 (A), (2). OTHER ABOVEGROUND METALLIC PIPING SYSTEMS PER C.E.C. 250.104. 5/8" DIA. ROD ELECTRODE PER C.E.C. 250.52 (A), (5). BUILDING STRUCTURAL STEEL PER C.E.C. 250.104. CONCRETE ENCASED ELECTRODE PER C.E.C. 250.52 (A), (3). EQUIPMENT GROUND CONDUCTOR PER C.E.C., TABLE 250.122 AND DETAIL #3/E3.1. NEUTRAL CONDUCTOR PER FEEDER SCHEDULE. EQUIPMENT ENCLOSURES REMOTE BUILDING LEGEND: NEUTRAL BAR. (N) 250.66. 9 9
411
1 10
2 2
2 7
5 23
9 8 11 10
9 8
76 543
2 112 SYSTEM BONDING JUMPER PER C.E.C. 250.102. (G) 12 * * NOTE: INTERIOR DIMENSIONS MEASURED AT "BASE" OF PULL BOX. 4" MIN. 12" * * 12" * * 22" TOP OF BOX TO BE FLUSH WITH FINISH GRADE CONCRETE MOW STRIP (8"w x 3"d) * BOLT DOWN CONCRETE LID WITH ENGRAVED WORD "POWER". FINISH GRADE BOND TOGETHER IF METALLIC CONDUITS 2" THICK SLURRY "FLOOR", SLOPE TO DRAINS. REINFORCED CONCRETE BOX WITH CONCRETE EXTENSION AS REQUIRED FEEDERS PER SITE ELECTRICAL PLAN 6" GRAVEL BASE, MINIMUM TWO 1" PVC 40 SLEEVES (FOR DRAINAGE). ONE AT EACH END. * NOTE: WHERE PULL BOX IS ADJACENT TO CONCRETE WALK, EXTEND MOWSTRIP TO CONNECT WITH WALK. FOAM SEAL ALL CONDUITS IN YARD BOXES. 91.5" 1.5" WITH LOCKABLE DOORS. WEATHERPROOF ENCLOSURE PROVIDE DOUBLE HASP FOR OWNER AND UTILITY CO. LOCK. 6" THICK CONCRETE PAD W/ #5 REBAR AT 18" EACH WAY, CENTERED IN SLAB CONCRETE SHALL HAVE A MIN. ULTIMATE COMPRESSIVE STRENGTH OF 3000 PSI AT 28 DAYS. SET TOP OF PAD 4" ABOVE EXISTING FINISH GRADE. FINISH GRADE FRONT VIEW ANCHOR EACH SECTION TO CONCRETE PAD VIA FOUR 3/4" DIA. HILTI STAINLESS STEEL "KWIK-BOLT TZ2" MIN. EMBEDMENT OF 3.5" (ESR-4266). TESTING TORQUE IS 125FT-LB. SUB-FEED CIRCUIT BREAKERS PER ONE LINE DIAGRAM. PROVIDE ENGRAVED NAMEPLATE AT EACH CIRCUIT BREAKER STATING LOAD BEING SUPPLIED. NOTE: COORDINATE WITH OWNER PRIOR TO ORDERING. 108" 36" PLAN VIEW 24" 8" 24" 48" 124" CONDUIT SPACE 13" 28" 8" 36" CONDUIT SPACE 36" CONDUIT SPACE GROUND CLAMP WIRE LONG COPPER-CLAD 5/8" DIAMETER x 10'-0" GROUND ROD. FINISHED GRADE. LID. CHRISTY #F8BOX/F8D UTILITY BOX WITH CONCRETE 8 1/2" I.D. x 11 3/4" PRECAST OR EQUAL WITH THE INSCRIPTION "GROUND" SEE ELECTRICAL PLANS FOR BARE COPPER GROUND WIRE. CONTINUATION. ON LID. 12" 24" MIN. TO GND ROD. 24" MIN. WIDTH AS REQUIRED 12" FINISHED GRADE SAND 6" BELOW, AROUND AND ABOVE CONDUITS. COMPACTION TO 90% UNLESS DIRECTED OTHERWISE. CONDUITS PER ELECTRICAL SITE PLAN. 6" WIDE CONTINUOUS DETECTABLE WARNING TAPE: "CAUTION BURIED ELECTRIC LINE BELOW". BACKFILL AND COMPACTION TO 90% UNLESS DIRECTED OTHERWISE. of Sheets KH CC25-084 Title: Date: Checked by: Drawn by: Project No.: Revisions No. Date Description Sheet No.
Rose Sing Eastham &
Electrical Consultants
131 S. Dunworth St. Visalia, CA 93292-6705
Phone: (559) 733-2671 113 COURT ST. HANFORD, CA
NEW ELECTRICAL SERVICE
CITY OF HANFORD
FOR
BASTILLE RENOVATION 03/12/26
E
S R Associates, Inc.
E L EC T R I CA
S
L
TATE
OF CA L I FORN I A
STEVEN
K I RK
EASTHAMNo. E-18786 Exp. 6/30/27
REG I STERED
PROFESS IONAL ENG I NEER DETAILS
4 5E3.1
1 NTS SWITCHBOARD AND TRANSFORMER DETAIL
5 NTS REMOTE BUILDING PANEL, XFMR AND SECONDARY PANEL - GROUNDING AND BONDING 2 NTS PULLBOX DETAIL
3 NTS GROUND ROD DETAIL
4 NTS TRENCHING DETAIL
6 NTS MAIN SWITCHBOARD MOUNTING DETAIL
DIVISION 26 - ELECTRICAL SECTION 266000 GENERAL CONDITIONS FOR ELECTRICAL WORK PART 1 - GENERAL 1.01 RELATED DOCUMENTS A. Drawings and general provisions of Contract, including General and Supplementary conditions, Divisions 0 and 1, specifications apply to work of this section. 1.02 GENERAL A. All work must conform to the requirements which fall within the scope of the regulations in the Codes or under the jurisdiction of any of the governing bodies listed.
B. The California Code of Regulations, Titles 19 thru 24.
C. The California Electrical Code as applicable under current state and local regulations (latest edition and supplements). D. State Board of Health. E. CAL-OSHA Regulations.
F. Nothing in these Specifications or shown on the plans shall relieve the Contractor from full compliance with applicable portions of any ofthe above regulations pertaining to work which is installed under this Contract. 1.03 PERMITS AND FEES A. Owner shall provide for any necessary permits, inspection fees, etc.,as required for this project. Contractor shall coordinate with owner for permit and inspections as required for completion of work. 1.04 EXAMINATION OF DRAWINGS AND SITE A. Before submitting the bid, the Contractor shall carefully examine all available record drawings for this work, along with the Specifications for same in addition to the drawings and specifications governing the work of this trade. The Contractor shall also visit the site of the proposed construction and familiarize himself with all the site conditions. No subsequent allowances will be made to the Contractor because of negligence in complying with the above or alleged inability to understand the requirements. 1.05 CONDUCT OF THE WORK A. The Contractor shall maintain on the job a competent foreman or a superintendent at all times to superintend the work. 1.06 CONTRACTOR'S RESPONSIBILITY A. The Contractor shall be responsible for the safety and good condition of all materials and equipment until final acceptance by the Owner.
The Contractor shall erect and maintain suitable barriers, protective devices, lights, and warning signs where required for the protection of the public and employees about the buildings. The Contractor shall be fully responsible for any loss or injury to persons or propertyresulting from neglect or the carelessness and neglect by the Contractor's employees. 1.07 SUBMITTALS A. Shop drawings of power, signal, service, and distribution equipment and lighting fixture catalog cuts shall be submitted for approval inelectronic format (PDF).
B. All shop drawings shall be submitted at one time in a neat and orderly fashion in electronic format (PDF) with a title sheet including Project, Engineer and Contractor, table of contents. All items shall be identified by the specification paragraph number for which they areproposed. All equipment shall also be identified by the mark number as indicated on drawings.
C. Equipment or material furnished or incorporated in construction without prior approval of the Owner may be rejected and if rejected shall be removed from the structure and replaced with approved equipment or material at the Contractor's expense. 1.08 RECORD DRAWINGS A. See General Conditions. 1.09 CATALOG DATA AND OPERATING INSTRUCTIONS A. Upon completion of the work in this Contract, the Owner shall be furnished with a complete set of catalog data which describes each piece of equipment installed under this Contract. The catalog shallbe bound in a set and shall be clearly labeled as to each item of equipment used. PART 2 - PRODUCTS 2.01 LIST OF MATERIALS A. Within thirty (30) calendar days after the award of the Contract, the Contractor shall submit PDF copies of a complete list of materials to be installed under this Contract, giving, in the case of each item ofmaterial to be used, the name of the article. All substitutes must be approved by the Owner as stipulated in Section 01620. PART 3 - EXECUTION 3.01 GENERAL A. The work as laid out is to some extent diagrammatic, and the location thereon indicated may be approximate only. The Contractor, therefore, shall install all the equipment, apparatus, conduit runs and the like as follows: B. Adhere to the location indicated as far as possible.
C. Maintain ample head room in all rooms and passageways, clearance around all apparatus and equipment and under pipelines for unrestricted passage and for easy servicing of all apparatus, equipment, devices and the like.
D. Verify the exact locations of all fixtures and other apparatus or devices as indicated on the drawings. In the event these drawings do not sufficiently indicate the locations for all such fixtures, apparatus or devices, the Contractor shall obtain the exact locations from the Owner. 3.02 CUTTING AND PATCHING A. This Contractor shall do all cutting and patching of the work for the installation of the equipment and materials as approved by the Owner and/or Engineer. All patching shall accurately match the adjoining work. 3.03 BORING A. Provide mechanical boring equipment to bore under existing asphalt,concrete, or other surfaces or objects as noted on the drawings. All borings shall be a minimum of 24” under the substrate materialunless otherwise authorized by the Owner.
B. Holes shall be bored not to exceed 1” larger diameter than the largest component remaining in the excavation.
C. Water or air pressure jetting are not permitted, unless they comply with the following requirements:
1. All surfaces of the hole can be visually inspected with 6' maximum length.
2. All objects shall be supported continuously to prevent sagging.
3. The hole shall be filled with compacted damp sand and inspected by the Project Inspector or Materials Testing Lab technician. 3.04 FOUNDATIONS AND SUPPORTS A. This Contractor shall provide all foundations, supports and hangers, etc., as required to install the equipment as specified or shown on the drawings. All equipment shall be supported, braced and cross-braced in such manner as to prevent sway and/or lateral movement. 3.05 EXCAVATION AND BACKFILLING A. Excavating required for the installation of the work shall be done by this Contractor. Underground lines outside the buildings shall be installed with a minimum cover of 24" except depth of utility services shall comply with respective utility company requirements. B. The conduit shall be laid on material described below to afford bearing for the full length of the conduit. Any part of the trench excavated below grade shall be corrected with thoroughly compacted material approved by the Owner. C. When the bottom uncovered at subgrade is soft and, in the opinion of the Owner, cannot support the conduit, a further depth shall be excavated and refilled to conduit foundation grade as required by the Owner. D. Backfill: 1. 6" Below, Around, and to 6" Above Conduit: Material shall be sand. Place carefully around and on top of conduit, taking care not to disturb conduit. Consolidate with vibrator. 2. 6" Above Conduit to Grade: Material shall be sandy or silty loam, free of lumps, laid in 6" layers, uniformly mixed to proper moisture, and compacted to required density. If backfill is determined to be suitable and required compaction is demonstrated by laboratory test, water compaction in 6" layers may be used, subject to review by Engineer. E. No excavation below the level of, or adjacent to, foundations of footings shall be made except in a manner approved by the Owner. F. A red or yellow tracer tape stating "CAUTION ELECTRIC LINE BURIED BELOW" shall be installed 12" above conduit, full length of trench. G. Electrical conduit shall not be run in excavations provided for plumbing or heating pipes, unless separated by a minimum of 12 inches. H. Verify location of all underground lines with Owner and utility companies before starting excavation. If any utility company facilities are identified and located within the perimeter of the building, the Contractor shall stop work, promptly notify the Owner, and secure instructions. I. Ten (10) days before doing any excavation or trenching, contact "Underground Service Alert," 1-800-642-2444, advise them of work schedule and comply with their recommendations. 3.06 CLEANING UP A. The Contractor shall keep the premises free from accumulations of waste material or rubbish. At the completion of the work, he shall remove all rubbish, tools, scaffolding and surplus materials from and about the buildings, leaving the premises in a clean condition. B. All exterior surfaces of exposed equipment and material shall be thoroughly cleaned of all dirt, cement, plaster and other debris, including the exterior surfaces of all conduit, conduit fittings, conduit hangers, insulation and the like. C. All surfaces to be painted shall be carefully wiped or otherwise cleaned; cracks and corners scraped out clean, grease and oil spots removed so that surfaces may receive paint without further preparation. D. All fixtures and plated materials shall be thoroughly cleaned and polished. 3.07 DAMAGE BY BREAKS A. The Contractor shall be responsible for all damage to any part of the premises caused by breaks in conduit or fixtures furnished and/or installed by him under this specification for a period of one (1) year from date of acceptance of the project by the Owner. 3.08 SITE CONDITIONS A. Where existing utilities are shown on the plans, extreme care shall be exercised in excavating near these utilities to avoid any damage thereto, and the Contractor shall be held responsible for any such damage caused by this operation. B. The general location and arrangement of conduit, equipment apparatus, etc., as shown in the drawings or herein specified and all installations shall be made in accordance therewith. Information on the drawings relative to existing services is approximate only. Minor deviations required to conform to actual locations shall be made without additional cost to Owner. C. Should existing utilities, not shown on the plans, be found during excavations, or identified, the Contractor shall promptly notify the Owner for instructions as to further action. Failure to do so will make the Contractor liable for any damage arising from the operations after discovery of such utilities not shown on the plans. These utilities shall be removed or relocated as directed by the Owner. An equitable adjustment in the Contract will be made for the additional work involved. D. The Contractor shall use special precautions where excavations are made in the areas near electrical ducts since they may be high voltage ducts. All such ducts shall be exposed by careful hand excavation so as not to damage the ducts or cause injury to personnel and shall be suitably marked with warning signs, barricades, etc. as required. 3.09 STANDARD PRACTICE A. All work not shown in complete details shall be installed in conformance with the best standard practice for the trade. 3.10 INTENT A. It is the intention to provide systems that are complete in every respect without further cost to the Owner. Anything not shown in drawings, or indicated in the specifications, but required for complete operating systems shall be included as part of this Contract. This shall include all connections to existing services. 3.11 SPECIAL NOTE A. Attention of Contractor is hereby called to all work covered by notes on the drawings. Work covered by notes must be furnished and installed whether it is specifically mentioned in these specifications or not. 3.12 GUARANTEE A. Except as otherwise specified, all materials, apparatus equipment furnished and installed under the Electrical Section of this specification shall be new and free from all defects. Should any trouble develop within a period of one (1) year from date of acceptance of the work, due to inferior or faulty material and/or workmanship, the trouble shall be corrected, and material and equipment replaced by the Contractor without expense to the Owner. 3.13 SERVICES A. The location of any existing utility services shown on the drawings is approximate and shall be checked by this Contractor for exact location. Refer to “EXCAVATION AND BACKFILLING” for additional requirements. 3.14 ACCESS OPENINGS A. It shall be the responsibility of the Contractor to provide sufficient and convenient access openings, panels, etc., in the building construction where required for the maintenance of, installation and/or removal of all equipment, or other items of the various systems and equipment. 3.15 PURCHASE ORDERS AND ACCEPTANCE A. The Contractor shall file with the Owner two (2) certified copies of all purchase orders, for materials, equipment, appliances, and rentals thereof within two (2) weeks from date of Notice to Proceed with the Contract if requested by the Owner. B. The Contractor shall file with the Owner two (2) certified copies of acceptance of purchase orders for materials, equipment, and appliances by the manufacturer, distributor, or wholesale house within six (6) weeks from the date of Notice to Proceed with the Contract if requested by the Owner. C. Failure to provide same within the stipulated time shall be deemed sufficient cause for the Owner to withhold certificates of payment for work completed or materials and equipment provided by the Contractor or subcontractors toward the completion of their Contracts. END OF SECTION SECTION 267000 BASIC ELECTRICAL MATERIALS AND METHODS PART 1 - GENERAL 1.01 SCOPE OF WORK A. This portion of the work includes the furnishing of all labor and materials necessary for the complete wiring system to outlets and all equipment shown on the drawings or covered by this Section of the Specifications and other Division 26 sections of the Specifications. In general, the work includes the following: 1. Complete system of branch circuit wiring, conduit and distribution equipment for lights, receptacles, and power. 2. All hangers, anchors, sleeves, chases, and supports for fixtures, all electrical equipment and materials. 3. Furnish, install, and connect wire, conduit, and switches, etc. required for other equipment covered by other sections of these Specifications. 4. All excavating and backfill as required for electrical work. 5. The patching and repair of all work modified or damaged by the installation of work under this Contract. 6. The Contractor shall furnish and install all work necessary to make complete systems, whether or not such details are mentioned in these Specifications or shown on the drawings, but which are necessary in order to make complete working systems, excepting only those portions that are specifically mentioned therein or plainly marked on the accompanying drawings as being installed by other Contractors. 7. Electrical Contractor must coordinate his work with the work of other trades so as to provide raceways, conductors and outlets in the correct location for the equipment served, including all built-in appliances, mechanical, and signal equipment and connect same. Electrical Contractor must provide power of the correct voltage and phase to each item of equipment. 8. Before construction starts, the Electrical Contractor shall arrange a coordination meeting with the General Contractor and all other subcontractors supplying equipment that requires electrical connections. All electrical requirements shall be verified, and any problems shall be immediately reported to the Architect. Equipment items to verify shall include, but not be limited to: Voltage, amps, phase, location, orientation, space requirements, type of connection, starter and disconnect location and provision, control system operation and requirements, etc. 9. The above list is given for the convenience of the Contractor and is not considered all-inclusive. PART 2 - MATERIALS 2.01 GENERAL A. All materials, appliances, and equipment except that furnished by the Owner shall be new, bear U.L. Label and of the make, brand or quality specified or as accepted by the Architect as herein provided. This shall also apply to all parts of the work whether or not this particular paragraph is referred to by number. B. All apparatus, conduit systems, etc., shall be installed and interconnected so as to form complete systems as herein specified and/or shown on all the accompanying drawings. This Contractor shall furnish and install all work necessary to make complete working systems, excepting only those portions that are specifically mentioned herein or plainly marked on accompanying drawings as being furnished by other contractors. 2.02 MAIN SWITCHBOARD A. Dead front, dead rear, floor standing, consisting of underground pull section, main section with main circuit breaker and equipment to accommodate power company's current transformer and meter, distribution section and sub-feed circuit breakers as shown on drawings. Main switchboard shall be as manufactured by Square D, General Electric, Eaton, Siemens or approved equal. B. Circuit breakers shall be molded case type, quick-make, quickbreak, with thermal magnetic trip. Size and rating shall be as shown on the drawings. All circuit breakers shall be bolt-on type. Two and three pole breakers shall have integral internal common trip. All circuit breakers, rated 100 amps and larger, shall be equipped with adjustable instantaneous trip settings. C. Finish shall be one coat of rust-inhibiting primer and two coats of gray enamel. D. Full-size buses shall extend the full height of the distribution section. A copper ground bus shall be provided firmly secured to each vertical section structure and shall extend the entire length of the switchboard. E. Section or sections shall be fully bussed with either copper or tin-plated aluminum bussing with all hardware in place for future devices. The bussing shall be braced to withstand the fault current of 50,000A symmetrical minimum. Filler plates as required shall be supplied with two handles on each plate. Sub-feed devices shall be of the types indicated on the drawings and shall be lockable in the “Open” position. A nameplate shall be supplied for each device in each section of each switchboard affixed to the switchboard trim adjacent to device and indicating name of device as shown one line diagram. Black letters shall be minimum ¾” high on white background. F. All circuit breakers in the main switchboard shall have short circuit current interrupting capacity exceeding the maximum available at service transformer. Contractor shall be responsible for obtaining fault current information from serving Utility Company prior to fabrication of main switchboard. The main switchboard shall have an integrated short circuit current interrupting rating of a minimum of 30,000A symmetrical, or greater if indicated on drawings. G. Underground pull sections shall be manufactured by the same manufacturer of the switchboard and per the serving Utility Company's requirements. H. The Electrical Contractor shall submit electronic PDF copies of the main switchboard shop drawings to the Serving Utility Company for their approval prior to fabrication of the main switchboard. All main service boards shall meet the providing utility's requirements for underground pull sections, meter sections, and main breaker(s) sections. 2.03 RACEWAYS AND FITTINGS A. Shall be manufactured by Allied Tube and Conduit Corporation, AFC Cable Systems, Inc., Carlon, Cantex, PW Pipe or approved equal. B. Galvanized rigid steel conduits (RSC) may be used in all locations. C. For underground runs in direct contact with earth, conduit shall be wrapped with PVC tape or shall have factory applied PVC coating. D. Galvanized intermediate metallic conduit (IMC) may be used in indoor locations not in direct contact with earth. E. Galvanized electrical metallic tubing (EMT) may be used in indoor dry locations in which it is: 1. Not subject to physical damage. 2. Not in direct contact with earth. 3. Not in concrete slabs. 4. Not in hazardous areas. 5. On roof or walk cover when specifically shown on drawings. 6. In masonry walls, not in the same cells as rebars. F. Non-metallic rigid conduit shall be PVC Schedule 40 and may be used: 1. Underground. 2. Below concrete slab on grade. 3. In concrete slab on floors above grade. 4. In masonry walls, not in same cells as rebars. G. Flexible steel conduit may be used in dry locations for final connections to: 1. Motors, transformers, and other mechanical equipment, not to exceed 18 inches. 2. Lighting fixtures, not to exceed 72 inches. 3. Facilitate wiring in tight locations, when approved by Engineer. H. Flexible aluminum conduit may be used in walls or in attics to facilitate wiring in tight locations, when approved by the Engineer. I. Liquidtight flexible steel conduit shall be used in outdoor or wet locations for final connection to motors or other mechanical equipment, not to exceed 18 inches. J. Fittings: 1. For rigid and intermediate steel conduits, fittings shall be: a. Galvanized rigid steel threaded type. b. Provide insulated grounding bushings at switchboard enclosures and panel enclosures for feeders. 2. For electrical metallic tubing (EMT), fittings shall be: a. Zinc plated steel set screw type in dry locations. b. Zinc plated steel compression type for conduits larger than 1”, in wet locations and in masonry walls. c. All connectors shall have an insulated throat. 3. For non-metallic conduits, fittings shall be PVC Schedule 40 type. Use PVC schedule 40 adapters at all boxes and panelboards. 4. Brush or dauber apply PVC cement. 5. For flexible metallic conduits, fittings shall be zinc plated steel/malleable iron squeeze type. 6. For liquidtight flexible metallic conduits, fittings shall be zinc plated steel/malleable iron compression type. 7. Use of the following is prohibited: a. Crimp-on, tap-on or indenter type fittings. b. Spray (aerosol) PVC cement. 2.04 PULL BOXES A. Pull Boxes shall meet all code requirements as to size for conduits terminating therein and to thickness of material used in fabrication. B. Fabricated sheet steel pull boxes shall be installed only in dry, protected locations and shall be furnished with knockouts and removable screw cover. The box shall be finished with one coat of zinc chromate and a coat of primer sealer and where exposed to public view shall be painted to match the surrounding surface. C. Weatherproof sheet steel pull boxes shall be fabricated of code gauge galvanized sheet steel with two coats of rust resistant finish and shall be furnished with gasket and made completely weathertight. D. Approved manufacturers for metal boxes are Cooper B-Line, Milbank, Hoffman or approved equal. E. Weatherproof concrete pull boxes, junction boxes and telephone boxes shall be manufactured by Christy Concrete Products, Utility Vault or approved equal. All pull boxes shall be H/20 rated and be equipped with H/20 rated galvanized steel checker plate cover with the inscription “Electric, Lighting, Fire Alarm or Signal”. 2.05 CONDUCTORS (WIRE) A. All wire installed in this contract shall be of a standard manufacturer as approved by the National Board of Fire Underwriters and be of the size as indicated on the drawings. All wire shall bear the Underwriters' label and shall be brought to the job in unbroken packages and approved by the Job Inspector before it is installed. B. All power conductors #10 AWG and smaller shall be type THWN copper, unless otherwise noted. All conductors #8 AWG and larger shall be type THWN-2 copper, unless otherwise noted. C. All underground conductors in a 480V or 480/277-volt power system shall be type XHHW-2 copper, unless otherwise noted. D. Number 12 AWG wire shall be the smallest gauge wire used, except for signal circuits, which shall be as shown on plans or as specified under other sections of these specifications. E. All wire #8 AWG gauge or larger shall be stranded. F. The neutral conductor of all lighting feeders shall be of the same size as the phase conductors. G. Splices on all wire less than #8 gauge shall be with insulated spring connectors Ideal “Wing Nuts”, 3M “Scotchlok”, or equal. H. Splices in wires #8 gauge and larger shall be made with crimp on solderless connector, 3M Scotch, Burndy or equal. Connectors to switches or bus bar shall be made with one-piece lugs for all wires, sized for conductors as shown on the plans. I. Each branch circuit shall be marked with the circuit number at the panel and at the first outlet nearest the panel. E-Z Code Markers (Thomas and Betts) or equal shall be used to label the circuits. 2.06 DISCONNECT SWITCHES A. Disconnects shall be fused safety switches with dual element fuses. Heavy Duty rated with quick-make, quick-break operating mechanism. Fuse rating shall comply with motor manufacturer's recommendations. Switch shall be UL listed. Disconnects shall have an external operating handle, lockable in the open or closed position. B. Disconnect switches shall be located so as not to obscure any part of the HVAC unit's nameplate data. C. Each disconnect switch shall have an engraved Bakelite nameplate identifying the panel and circuit number that feeds the motor. Nameplates shall comply with specifications for “Identification of Switches and Apparatus”. 2.07 DRY TYPE TRANSFORMERS A. Transformer shall be Class H insulation with temperature rise not exceeding 115 degrees C., in a maximum ambient of 40 degrees C., with rated nameplate load connected to the secondary side, at rated voltage. Unless otherwise noted, the transformer shall comply with the Energy Efficiency levels mandated by the Department of Energy. B. Transformer shall be built in accordance with the latest revised IEEE, ANSI and NEMA standards. C. Case temperature shall not exceed 35 degrees C., above ambient. D. Designs shall incorporate built-in vibration dampening systems. E. Terminal compartment shall be located to ensure termination of cable leads in temperature levels not to exceed 60 degrees C., and to provide for side or bottom entrance of conduit. Enclosures shall be weatherproof and rodent proof. Ventilation openings shall be louvered type. Screening will not be acceptable. F. Transformer shall be furnished with 2 taps above and below rated voltage, each 2 ½%. G. Transformer shall be suitable for non-linear loads and have a U.L. rating of K-4, when indicated on the drawings. H. Acceptable manufacturers shall be Square “D”, General Electric, Eaton, Siemens or approved equal. PART 3 - EXECUTION AND INSTALLATION 3.01 CONDUIT SYSTEMS A. A concealed conduit system shall be installed for all interior wiring including controls. Conduit shall be run continuously between outlets, etc., and with the minimum number of bends. B. PVC 40 shall be used for underground runs. C. All conduit shall be delivered to the site of construction in their original bundles. Each length of conduit shall bear the label of the National Board of Fire Underwriters. All conduit subjected to rough usage while on the job before installation and not acceptable to the Architect shall be removed from the premises upon notice. D. Conduit installed in masonry walls shall be rigid steel galvanized conduit, PVC or EMT, not in same cell as re-bars. E. The joints in all conduits installed under concrete slabs on the ground, or underground, or exposed to the weather, shall be made liquid and gas tight. All underground conduit outside of the buildings shall be buried to a depth of not less than 24” below finish grade. Utility services shall comply with utility company requirements. Two or more conduit runs installed in a common trench shall be separated horizontally by at least four inches (4”). Electrical conduit runs installed in a common trench with other utility lines shall be separated horizontally from such lines by at least twelve inches (12”). Provide a detectable warning tape, 12” above the top of the conduit and the full length of trench. F. Changes in direction shall be made with conduit elbows or long radius bends made on the job. Where two or more conduits are grouped in exposed locations, the sweeps shall be struck from the same center forming concentric arcs. G. All joints in conduit shall be made with standard coupling. In making joints, conduits must be truly and accurately cut and threaded (where applicable) with straight thread, smoothly reamed and squarely butted. All conduit shall be kept corded and dry during construction, using plastic caps or conduit pennies held in place with conduit bushings. Should dirt or moisture collect in any conduit, the Contractor shall swab them out to the satisfaction of the Architect. H. Conduits ending at the motors shall be carried as close as possible to the terminal blocks making allowance for the movement of the motors when they are equipped with slide rails. The connection between the conduit terminals on the motor and the conduit shall be made with liquid-tight flexible conduit using the proper fittings. I. All conduits where they enter panel enclosures, pull boxes, or outlet boxes shall be secured in place by galvanized locknut inside of box. J. Where conduits are run exposed, they shall be installed straight and true with reference to the adjacent construction. K. Any conduit installed under the building shall be under the slab. The top of any conduit below floor slab shall be a minimum of 4” below the bottom of the concrete slab. L. All empty conduit shall be equipped with a nylon pull rope continuous from outlet-to-outlet or end-to-end. M. Flexible connections in outdoor and damp locations shall be flexible liquid-tight metal conduit or non-corrosive seamless metallic tubing with watertight connections. N. The maximum allowed length of flex conduit at equipment connections is 36”. O. Expansion joints for conduit shall be provided where required to compensate for thermal expansion and contraction. P. Any conduit entering underground pull boxes shall be sealed to prohibit water from entering the conduit. Conduits with conductors shall be sealed with a sealing compound after all conductors have been installed. All spare (empty) conduits shall be identified with either the “origination” or “destination” (example: to pull box 150' to the south, from Main Switchboard, etc.). The contractor shall use a scrap piece of ¾” PVC conduit, approximately 5” in length and tie the nylon pull string thru it. Write the description on the conduit using an indelible/permanent marker. 3.02 CONDUCTOR IDENTIFICATION AND INSTALLATION A. The drawings indicate the arrangement of outlets on each branch circuit and the circuit tags show the number of the circuit, and the board to which it will be connected. B. Circuits indicated with the same numbers shall be connected to the same breaker on the panelboard. C. All feeders and branch circuits shall be tagged in all pull boxes and in the gutters of all panels to which they connect. D. All wiring shall be done with identified neutrals. E. No wire shall be installed until all work of other contractors that might cause injury to the said wire has been completed. Care shall be used to pull wires to ensure that no damage occurs to the insulation. A wire lubricant shall be used for pulling in wires. F. No splices shall be permitted except in outlet boxes, and in panelboard gutters. G. All power wiring size #6 AWG and smaller, shall be factory color-coded. For larger than #6, mark conductors on each end and at all junction and/or pull boxes with a 1” bank of colored pressure-sensitive plastic tape. For isolated ground wires, mark with a 1” band of green tape, followed by a 1” band of yellow tape, followed by a 1” band of green tape. Colors for each phase and the neutral shall be consistent throughout the system. Color code shall be as follows: WIRE240/208Y/120V480Y/277VPhase ABlackBrownPhase BRedOrangePhase CBlueYellowNeutralWhiteGrayEquip GroundGreenGreenH. Conductors having white, gray or green covering shall not be used to indicate anything other than neutral or grounding. This limitation applies to all power, lighting, and control circuits. I. Installation of conductors shall be made in a neat and workmanlike manner to meet Code requirements and shall be run continuous without weld, splice or joint between boxes. Do not install wires in conduit unless the entire system of conduit and outlet boxes is permanently in place. All conductors shall be pulled using a UL approved wire lubricant. J. Make all terminations at motors using 3M Series 5300 Motor Lead/Cable Splicing Kits. Make connections per 3M written installation procedures. K. On all bolted electrical connections, the Contractor shall use Belleville washers. L. All wiring to be neatly bundled and tied with nylon cord or plastic straps. M. When approved by the Electrical Engineer, splices in underground pull boxes shall be made with crimp on compression connectors and insulated with heat shrink sleeves or with splice kits listed by the manufacturer for wet locations. Wire nuts are not permitted. N. Cables and/or conductors for fire alarm and signals systems shall not be spliced. 3.03 GROUNDING A. The conduit system supports, cabinets, switchboards, etc., and neutral conductors must be permanently and effectively grounded, in accordance with Title 24 of the California Code of Regulations. The neutral shall only be grounded at the main service location unless specifically noted otherwise on the drawings or required by the California Electrical Code. B. This Contractor shall exercise every precaution to obtain good contacts at all panel boxes, pull boxes, etc.: where it is not possible to obtain good contacts, the conduits shall be bonded around the boxes with a #6 AWG gauge conductor with ground clamps. C. All equipment cases, motor frames, etc. shall be completely grounded to satisfy applicable code requirements. D. Do not use underground gas piping as a grounding electrode. E. Pull a green equipment ground conductor in all power conduits, both metallic and non-metallic. F. Each disconnect switch shall have a ground connector (lay in wire type) which shall be used for grounding the disconnect enclosure. The ground wire shall continue and be connected to the enclosure of the equipment served. G. Where there is more than one building supplied from a common service, provide a grounding electrode at each building per C.E.C. #250.32. 3.04 MOUNTING HEIGHTS OF EQUIPMENT A. A. Unless otherwise specified elsewhere or shown on the plans, the following mounting shall apply: 1. Panelboards: 6'-0” top of box 2. Disconnect Switches: 4'-0” to center line 3. Contactors: 4'-0” to center line 3.05 IDENTIFICATION OF SWITCHES AND APPARATUS A. All switchboard circuits, externally operated switches and apparatus used for the operation of or control of circuits, appliances, or equipment shall be properly identified with an engraved Bakelite nameplates, 1” x 3”, black letters on white background. All such nameplates shall be of the self-adhesive type and attached onto the apparatus by screws or rivets. Card holders in any form are not acceptable. 3.06 INTERRUPTION OF SERVICE A. Interruption of service in existing buildings shall not be made at a time which will inconvenience the Owner. Before making any final connections to the existing buildings or doing any other work that will interrupt the service, the Contractor shall consult with the Owner and schedule the work at Owner's convenience even if it is necessary to make such connections after regular working hours. B. This Contractor shall do all rerouting and reconnecting of existing electrical facilities made necessary by this construction. Care shall be taken not to disrupt existing facilities. If any facilities are disrupted, this Contractor shall replace or repair them at his expense and to the satisfaction of the Architect. 3.07 GUARANTEE AND TESTS A. All electrical equipment testing, and related costs shall be included in the Contractor's bid. B. Equipment of all kinds installed by this Contractor shall be tested to determine whether it fulfills the requirements of these specifications. The Contractor shall furnish all labor necessary to adjust the operation of the apparatus and make the connections for the tests. After the tests have been completed, the Contractor shall restore all connections, apparatus, etc., to their original condition. C. Should any piece of apparatus or any material or work fail in any of these tests, it shall be immediately removed and be replaced with new material by this Contractor at his expense and the portion of the work replaced be again tested by the Contractor. D. The entire installation shall be free from short circuits and improper grounds. Panels and circuits shall be tested for grounds and shorts. Each individual circuit shall be tested at the panel with the equipment connected for proper operation. Ground tests shall meet the requirements of the California Electrical Code. Upon completion of the work, a final inspection by the Architect and other interested authorities shall be conducted. This Contractor shall guarantee to repair or replace at his expense any material or equipment that develops defects or is determined not to be in conformance with the plans and specifications, during a period of one year after work is accepted by the Owner. E. All feeder cables #2 and larger shall be tested for insulation resistance. Test report must include number of cable per phase & type of cable insulation. 3.08 DEMOLITION A. Remove and/or relocate electrical facilities as required to clear areas for new construction. END OF SECTION of Sheets KH CC25-084 Title: Date: Checked by: Drawn by: Project No.: Revisions No. Date Description Sheet No.
Rose Sing Eastham &
Electrical Consultants
131 S. Dunworth St. Visalia, CA 93292-6705
Phone: (559) 733-2671 113 COURT ST. HANFORD, CA
NEW ELECTRICAL SERVICE
CITY OF HANFORD
FOR
BASTILLE RENOVATION 03/19/26
E
S R Associates, Inc.
ELECT
R I CA
S
L
TATE
OF
CAL I FORNIA
STEVEN
KIR
K
EASTHAMNo. E-18786 Exp. 6/30/27
REGISTERED
PROF
E
S IONAL ENGINEER ELECTRICAL SPECIFICATIONS
5 5E4.1
13.G.
AGENDA
STAFF REPORT
MEETING DATE: 10/6/2026 AGENDA SECTION: CONSENT CALENDAR SUBJECT:
Award of a contract to BMY Construction Group, Inc of Fresno, Ca, for an amount not to exceed $165,000, for the FY27 Annual Concrete Improvement Project funded by the Storm Drain Fund (0359), TDA Fund (0050), and Gas Tax Fund (0044).
RECOMMENDATION:
Recommendation:That the City Council, by motion, authorize the City Manager to execute and award the FY27 Concrete Improvement Contract to BMY Construction Group, Inc. of Fresno, CA for an amount not to exceed $165,000, from the Storm Drain Fund (0359), TDA Fund (0050), and Gas Tax Fund (0044).
Recommended Motion: I move to authorize the City Manager to execute and award the FY27 Concrete Improvement Contract to BMY Construction Group, Inc. of Fresno, CA for an amount not to exceed $165,000, from the Storm Drain Fund (0359), TDA Fund (0050), and Gas Tax Fund (0044).
BACKGROUND:
City staff issued a Request for Bids (RFB) with bidnet on August 26, 2026, with a closing date of September 22, 2026. After the closing of the RFB, three (3) bids were received.
BMY Construction Group, Inc $127.50
Cen-Cal Construction $142.00
Arrow Construction $204.00
After reviewing all bids, staff determined that BMY Construction Group, Inc, is the lowest bidder.
City of Hanford Municipal Code Section 12.20.030, as well as the California Streets and Highways Code, establishes the Duty of Property Owners to Maintain and Repair Sidewalks. Streets and Highways Code Section 5610, et seq., makes landowners responsible for maintaining public sidewalks located on or adjacent to their respective properties.
An essential duty under the Municipal Code mandates that property owners notify the City of any defects with the sidewalk adjacent to their property. Municipal Code Section 12.20.030.C. outlines the City's and the landowner's respective obligations for damaged sidewalks: "The city will assess the extent of damage upon learning of an alleged defective sidewalk. The city will, at its own cost, grind the defective sidewalk to eliminate the hazard if grinding is feasible. If grinding will not eliminate the hazard, the city shall, at the city's expense, demolish and remove the defective portion of sidewalk, and the owner will, at the owner's sole cost, replace the portion of sidewalk removed by the city. The
city shall, however, provide the services described in this subsection C only if the city determines that: (1) a defective sidewalk exists; and (2) the sidewalk's defective condition was not caused by the intentional misconduct or negligence of the owner or the owner's employee, agent, invitee, or contractor.
This project will select a contractor for the Fiscal Year that will make all concrete repairs in accordance with the type of work identified in the HMC above and other locations, throughout the City, where staff have identified areas that require ADA improvements. Areas are identified by public reporting, ADA issues, and projects that require improvements to be made.
FISCAL IMPACT:
The FY27 CIP adopted budget provides $165,000 for concrete improvements and is split between three funds; Storm Drain Fund (0359-20620000-823620) for $45,000.00, TDA Fund (0050- 26670000-823613) for $60,000, and Gas Tax Fund (0044-26650000-823614) for $60,000.
STRATEGIC GOAL: Indicates which City Strategic Goal(s) this item supports.
Check all that apply.
☐
Quality
of
Life
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Community
Engagement
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Fiscal
Sustainability
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Efficient & High
Performing
Government
ATTACHMENTS:
1. BMY Construction
2. Cen Cal
3. Arrow Drillers
4. RFB202707
FY 26/27
ANNUAL ON-CALL CONCRETE REPAIR
AND IMPROVEMENT PROJECT
20110000-772000
CITY OF HANFORD
CALIFORNIA
SPECIFICATIONS, PROPOSAL AND AGREEMENT
FOR
RFB 2027-07
FY 26/27 ANNUAL ON-CALL CONCETE REPAIRS AND IMPROVEMENTS
AT VARIOUS LOCATIONS IN THE CITY OF HANFORD
Russ Sterling
Public Works Director
INDEX
CONTRACT DOCUMENTS
PAGE NO.
NOTICE TO CONTRACTOR
PROPOSAL REQUIREMENTS AND CONDITIONS
1. PROPOSAL FORMS……………………………………………….………….. C – 1
2. SCOPE OF SERVICES…………………………………………………………
3. APPROXIMATE ESTIMATE……………………….………………………….
4. BID PRICES
5. PROPOSAL GUARANTY BID BOND C – 16
6. WITHDRAWAL OF PROPOSALS
7. REJECTION OF PROPOSALS
8. QUALIFICATION OF BIDDER
9. DISQUALIFICATION OF BIDDERS
10. RECOVERY OF KICKBACKS BY THE CITY
11. MATERIALS GUARANTY
12. PREVAILING WAGE REQUIREMENTS
13. ADDENDA
NON-COLLUSION DECLARATION C – 8
BID PROPOSAL
BID SCHEDULE
BID GUARANTEE BOND
CERTIFICATION OF BIDDRS EXPERIENCE AND QUALIFICATIONS
BIDDERS LIST
AWARD AND EXECUTION OF CONTRACT
1. AWARD OF CONTRACT
2. EXECUTION OF CONTRACT
3. FAILURE TO EXECUTE CONTRACT
4. RETURN OF PROPOSAL GUARANTEES
5. INSURANCE REQUIREMENTS
6. MINIMUM SCOPE OF INSURANCE
7. MINIMUM LIMITS OF INSURANCE………………………………….………… C - 22 (i)
8. DEDUCTABLES AND SELF-INSURED RETENTIONS
9. OTHER INSURANCE PROVISIONS……………………………….…….………. C – 23
10. ACCEPTABILITY OF INSURERS
11. VERFICATION OF COVERAGE………………………………………………… C – 24
12. CITY IMDEMNIFICATION
13. COMPLIANCE WITH LAWS
14. LICENSES
15. ASSIGNMENT AND SUBCONTRACTING
16. SOLE AND ONLY CONTRACT
17. INVALIDITY
18. AMENDMENTS
19. GOVERNING LAW
20. WAIVER
21. AUTHORITY TO ENTER CONTRACT
22. NOTICE
SPECIAL PROVISIONS S-1
23. SAFETY: ACCIDENT PREVENTION
24. GUARANTEE OF MATERIALS AND WORKMANSHIP
25. TIME OF COMPLETION
26. ATTORNEY’S FEES
27. BID ITEM DESCRIPTION
28. CONTRACT SIGNATURES
CONCRETE SPECIFICATIONS
ATTACHMENT A – CITY STANDARD DETAILS
(ii)
NOTICE TO CONTRACTORS
Bid Submissions will be received through the Bidnet Direct’s California Purchasing Group website below until 2:00 p.m. on Wednesday September 23, 2026, at which time they will be publicly opened digitally and posted for performing work in accordance with Plans and Specifications, therefore, as follows:
FY 26/27 ANNUAL ON-CALL CONCRETE REPAIRS AND IMPROVEMENTS Bids are required for the entire work as described herein:
The Contractor hereby agrees to install curb, gutter, sidewalk, driveway and ADA ramp repair services at various locations in the City of Hanford and be available for services on an On-Call basis. The Engineer’s Estimate for the amount of work anticipated to be completed for the fiscal year is approximately $165,000.
Plans, specifications, and proposal forms to be used for bidding shall only be obtained through the Bidnet Direct’s California Purchasing Group website:
http://www.bidnetdirect.com/california/cityofhanford.
All vendors looking to do business with the City of Hanford are encouraged to register to access bids, related documents, addendum, planholder lists, and award information. All bid documents shall be included in the Bidnet Direct’s California Purchasing Group website submission to be valid at the time of bid open.
Bids must be accompanied by a bidder′s security made payable to the City of Hanford for an amount equal to at least ten percent (10%) of the amount bid, such guaranty to be forfeited should the bidder to whom the contract is awarded fail to enter into this contract.
All questions regarding this project shall be in writing and shall be submitted through Bidnet, no later than 2:00 p.m. on Wednesday, September 16, 2026.
Any changes to, or clarification of, the project plans and specifications shall be in the form of a written addendum issued to plan holders of record. Questions that prompt a change or clarification shall be included in the addendum with the subsequent answer. In accordance with the provisions of Section 1770 to 1781 of the Labor Code, the City of Hanford has ascertained that the general prevailing rate of wages applicable to the work being done is as per wage scale on file in the City Engineer’s office. The Contractor to whom the contract is awarded shall pay not less than the specified wages to all workmen employed in the execution of the contract.
All bids are to be compared on the basis of the City Engineer’s estimate of the quantities of work to bedone. No bids will be accepted from a Contractor who has not been licensed in accordance with the provisions of Chapter 9, Division 3 of Business and Professions Code. The City reserves the right to reject any or allbids.
The City of Hanford, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US. C.§§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, Minority Business Enterprises and Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit a proposed bid in response to this notice. Individuals and entities submitting bids to the City of Hanford will not be discriminated against on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender, gender identity or expression, sexual orientation, or military and veteran status in any consideration leading to the award of contract.
In accordance with the provisions of Section 1770 to 1781 of the Labor Code, the City of Hanford has ascertained that the general prevailing rate of wages applicable to the work being done in Kings County is as per wage scale on file in the City Engineer′s office. The Contractor to whom the contract is awarded shall pay not less than the specified wages to all workmen employed in the execution of the contract.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR). No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)). No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
Executive Order N-6-22 – Russia Sanctions. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
C - 1
CITY OF HANFORD
FY 26/27 ANNUAL ON-CALL CONCRETE REPAIRS AND IMPROVEMENTS
CONTRACT FOR ON-CALL CURB, GUTTER, SIDEWALK, DRIVEWAYS
AND ADA RAMP CONCRETE REPAIRS PROJECT
PROPOSAL REQUIREMENTS AND CONDITIONS
This contract is made by and between the City of Hanford, A Municipal Corporation (“City”), and ______________________________________________ (“Contractor”).
The undersigned hereby agrees to perform work as described in the Scope of Work and per the terms of the contract, which said contract shall run from the date signed by City Official through its completion on June 30, 2026
1. Proposal Forms
The entire Bid Packet shall be submitted digitally through Bidnet Direct’s California Purchasing Group website: http://www.bidnetdirect.com/california/cityofhanford. All vendors looking to do business with the City of Hanford are encouraged to register to access bids, related documents, addendum and award information.
It is the sole responsibility of the bidder to see that his bid is submitted electronically at the proper time. All bids received after the scheduled closing time for receipt of the bids shall be rejected.
The bidder is responsible for verifying and submitting with the bid proposal, at minimum, that the bid proposal is signed, that all addenda issued are received, that the bid bond is included with the proposal, and that the Non-Collusion Declaration is signed. Bids will be considered nonresponsive if these items are not included with the original bid submittal.
2. Scope of Work
A. The Contractor hereby agrees to install curb and gutter, sidewalk, driveway and ADA ramp repair services at various locations in the City of Hanford in accordance with all provisions of this Agreement. The total amount of work anticipated to be completed for the fiscal year is approximately $165,000, however this amount is NOT guaranteed.
B. The City shall perform all demolition work and inspections. The Contractor shall construct the requested concrete work including compaction, forming, pouring, finishing, and BMY Construction Inc. Page 181 of 1622
C - 2
providing all materials, labor and incidentals necessary to repair curb, gutter, sidewalk, driveway approaches and ADA ramps.
C. All ADA repairs shall include detectable warning surfaces meeting ADA compliance.
D. All work performed shall meet City Standards and Specifications. Concrete shall conform to Section VI, Subsection 1 “Portland Cement Concrete” of City of Hanford Standard Specifications. Concrete for curbs, gutters, sidewalks and curb ramps shall be a minimum five sack mix with 28-day compression strength of 2,500 psi minimum. Driveway approaches shall be a minimum six sack mix with a 28-day compression strength of 3,250 psi minimum.
E. Demolition shall be performed by the City and shall include saw cutting, removing, clearing, grubbing and hauling of materials at a specific work area. Sprinklers or other appurtenances damaged during demolition shall be repaired by the City. Damages occurring after the demolition work is completed shall be the responsibility of the Contractor.
F. The Contractor shall grade and compact the work area to the required compaction, per City Standards, prior to any concrete replacement, including importing of material if needed.
The City shall provide compaction testing and shall report any deficiencies to the Contractor for corrections.
G. The Contractor shall work with the City on scheduling jobs based on the City workload.
H. The Contractor shall have 10 working days to complete all work as agreed upon by the City and Contractor. All scheduling and agreed upon start dates will be communicated via email between the City and the contractor, thus beginning the 10-day completion period.
I. If the Contractor fails to be available for work in a timely manner, or leaves jobs incomplete for more than 10 working days, the City reserves to right to void the contract and use an outside vendor for needed repairs.
J. The amount of $165,000 is a budget for repairs; no guarantee of the entire budget is implied. City staff will identify locations, meet with contractor, and guarantee a minimum value of work to be set at $3,000 based off of final unit cost of winning bid, per job.
K. Contractor shall remove all debris, including spoils and excess materials after the completion of work.
C - 3
3. Approximate Estimate
The quantities given in the proposal and contract forms are approximate only, being given as a basis for any comparison of bids, and the City Council does not, expressly or by implications, agree that the actual amount of work will correspond therewith but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or expedient by the Engineer.
4. Bid Prices
Bid prices shall include everything necessary for the completion of the work including but not limited to providing the materials, equipment, tools, plant and other facilities, and the management, superintendence, labor and services, and any incidentals required to complete the work. Bid prices shall include allowance for federal, state and local taxes.
5. Proposal Guaranty – Bidder’s Bond
Each proposal shall be accompanied by one of the following forms of bidder's security: cash, certified cashier's check, or a bidder's bond executed by an admitted surety insurer, made payable to the City of Hanford for an amount equal to at least ten percent (10%) of the total bid amount.
No bid will be considered unless such cash, certified cashier's check or bidder's bond is enclosed therewith. Bidder’s Bond shall be furnished from an admitted surety insurer listed in the Federal Register.
Pursuant to California Code of Civil Procedure Section 995.120 an "Admitted Surety Insurer" is defined as a corporate insurer or a reciprocal or inter-insurance exchange to which the Insurance Commissioner of the State of California has issued a Certificate of Authority to transact surety insurance in the State of California.
A scanned copy of Bid Bonds must be submitted electronically with the bid through Bidnet prior to bid opening. Original hard copies of Bid Bonds shall be provided by the apparent low bidder within five business days following bid open and can be received at 900 S. 10th Ave. Hanford CA 93230 addressed to Russ Sterling, Public Works Director.
6. Withdrawal of Proposals
Any bid may be withdrawn at any point prior to the hour fixed in the Notice to Contractors for the opening of bids provided that a request in writing, executed by the bidder or his duly authorized representative for the withdrawal of such bid, is filed with the City Director of Finance. The withdrawal of a bid will not prejudice the right of the bidder to file a new bid. Bids will be opened at the time fixed in the advertised Notice to Contractors through Bidnet, and a bid will not be received after that time, nor may a bid be withdrawn after the time fixed in such notice.
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7. Rejection of Proposals
Proposals may be rejected if they show any alterations of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind. The City of Hanford reserves the right to reject any and/or all proposals.
8. Qualification of Bidder
Bidder shall certify that he is at the time of bidding and shall be throughout the period of the contract, licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code of the State of California to do the type of work contemplated in the project documents.
Bidder shall further certify that they are skilled and regularly engaged in the general class and type of work called for in the project documents.
The bidder also certifies that they are knowledgeable of the unusual and peculiar hazards associated with the general class and type of work required to construct the specified project within the terms given in the project documents. Bidder shall be competent and skilled in the protective measures necessary for the safe performance of the construction work with respect to such unusual and peculiar hazards.
9. Disqualification of Bidders
More than one proposal from an individual, a firm or partnership, a corporation or combination thereof under the same or different names will not be considered. Reasonable grounds for believing that any bidder is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such bidder is interested. If there is reason for believing that collusion exists among the bidders, none of the participants in such collusion will be considered in future proposals. Proposals in which the prices obviously are unbalanced may be rejected.
10. Recovery of Kickbacks by the City
Upon showing that a subcontractor made a kickback to a prime contractor or a higher tier subcontractor in connection with the award of a subcontract or an order, it shall be conclusively presumed that the amount discovered was included in the price of the subcontract or order and ultimately borne by the City and will be recoverable from the recipient. In addition, that amount may also be recovered from the subcontractor making such kickbacks. Recovery from one offending party shall not preclude recovery from other and all offending parties.
It shall be illegal for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated with contracting, as an inducement for the award of a subcontract or order.
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11. Material Guaranty
Before any contract is awarded, the bidder may be required to furnish a complete statement of the origin, composition, and manufacture of any and all materials to be used in the construction of the work together with samples, which may be subjected to the tests provided for in these specifications to determine their quality and fitness for the work.
12. Prevailing Wage Requirements
In accordance with the provisions of Section 1770 to 1781 of the Labor Code, the City of Hanford has ascertained that the general prevailing rate of wages applicable to the work being done is as per State of California, County of Kings wage scale that are current and online with the State of California Division of Industrial Relations (DIR) at:
https://www.dir.ca.gov/Public-Works/Prevailing-Wage.html The Contractor to whom the contract is awarded shall pay not less than the specified wages to all workmen employed in the execution of the contract.
Each Contractor awarded a contract must have an agent of the firm to sign documents required by the California Labor Code and to receive proper state forms for the reporting of certified payroll. Except as may be otherwise required by law, all claims and disputes pertaining to the classification of labor employed on the Project under the Contract Documents shall be decided by the District’s Labor Compliance Officer.
Nothing contained herein shall be deemed to supersede any applicable laws, orders or regulations issued by competent authority governing wages, hours of work of the employment of labor, nor to condone any violation of such laws, orders or regulations.
The Contractor shall post at appropriate conspicuous weatherproof points on the site of the Project a schedule showing the Prevailing Wage Determinations published by the Director of the California Department of Industrial Relations that are applicable to the Project.
Pursuant to the provisions of Division 2, Part 7, Chapter 1, Article 2 of the CALIFORNIA LABOR CODE at SECTION 1770, et seq., the City has obtained from the Director of the California Department of Industrial Relations the general prevailing rate of per diem wages and the prevailing rate for straight time, holiday time and overtime work in the locality in which the work is to be performed for each craft, classification or type of worker needed to execute the contract, a copy of which is available in the office of the City Engineer.
There shall be paid to each worker of the Contractor or any subcontractor, of any tier, engaged in the work not less than the general prevailing wage rate, regardless of any contractual relationship which may be alleged to exist between the Contractor or any subcontractor, of any tier, and such worker. The Contractor and subcontractors will be required to pay all workers on a weekly basis
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and to submit the certified payrolls to the Labor Compliance Office weekly.
The Contractor shall forfeit Two Hundred Dollars ($200.00) to the City for each calendar day or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of the California Department of Industrial Relations for such work or craft in which such worker is employed by the contractor or by any subcontractor, of any tier, in connection with the work. Pursuant to CALIFORNIA LABOR CODE SECTION 1775, the difference between such prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof, for which each worker was paid less than the prevailing wage rate, shall be paid to each worker in the addition to the penalties.
CALIFORNIA LABOR CODE SECTION 1742.1 makes the Contractor, any subcontractor and the payment bond insurer jointly and severally liable for liquidated damages equal to the total underpayment of wages remaining uncorrected for sixty (60) days after receipt of the first notice of the underpayment. The underpaid employee will receive both the liquidated damages and the underpayment amount. The District may also request imposition of penalties equal to Fifty Dollars ($50.00) per day per worker in addition to the liquidated damages and underpayment.
Contractors shall maintain payrolls and basic records (e.g., timecards, canceled checks, cash receipts, trust fund forms, accounting ledgers, tax forms, etc.) during the course of the work and shall preserve them for a period of three (3) years for workers of all trades at the District’s project sites. Such records shall contain the name, address, and social security number of each worker, his or her classification, the rate of pay (including the rates of contributions for, or costs assumed to provide, fringe benefits), daily and weekly number of hours worked, deductions made, and actual wages paid.
The prime Contractor shall be responsible for ensuring that the labor standards provisions are followed by its subcontractors and shall be responsible for the Labor Code violations of its subcontractors.
The City, through its Labor Compliance Officer or its designee, shall conduct periodic inspections/audits to determine whether the workers of all trades on project sites have been paid according to the prevailing wage rates.
The City, through its Labor Compliance Officer and its consultants, has the duty to enforce the Labor Code public works requirements (Chapter 1 of Part 7 of Divisions 2 and 3 of the CALIFORNIA LABOR CODE). It is the policy of the District to strictly enforce the public works prevailing wage requirements set for in the California Labor Code. To that end, Contractors and subcontractors that are found to be repeat violators of the Labor Code are subject to debarment from bidding on, or being awarded, any public works construction contract to the extent provided by law.
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Within thirty days of approval, the City shall register the project with the Department of Industrial Relations of a Public Works Contract being awarded to the Contractor using the online electronic form PWC-100. The Contractor and all subcontractors on the project shall provide their DIR registration numbers for verification of coverage and notification of the project. Contractors and subcontractors must submit certified payroll records to the Labor Commissioner using the DIR’s electronic certified payroll reporting (eCPR) system.
If a project total cost is $25,000 or less for construction, demolition, installation, or repair work, OR $15,000 or less for maintenance work, the Contractor is EXEMPT from:
• DIR registration requirements for contactors or subcontractors performing the work • Requirements for electronic submission of monthly payroll records to the DIR • Requirements for DIR notification following award of the contract.
13. Addenda
If any person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning of any part of the Plans and Specifications or other proposed Contract Documents or finds discrepancies in or omissions from the drawings or Specifications, he may submit to the City Engineer through BidNet a request for information for an interpretation or correction thereof. The person submitting the request shall submit said request at least seven (7) days prior to the bid opening date. Any interpretation or correction of the proposed documents will be made only by Addendum duly issued, and a copy of such Addendum will be mailed or delivered to each person receiving such documents. The City Council will not be responsible for any other explanations or interpretations of the proposed documents.
Each bid form shall include specific acknowledgment in the space provided of receipt of all addenda issued and mailed by the Owner during the bidding period. Failure to so acknowledge may result in the bid being rejected as not responsive.
Eric Leon Bower, President/CEO BMY Construction Group, Inc. Page 188 of 1622 BMY Construction Group, Inc. Eric Leon Bower Page 189 of 1622 Eric Leon Bower BMY Construction Group, Inc. Page 190 of 1622 Eric Leon Bower BMY Construction Group, Inc. Page 191 of 1622 BMY Construction Group, Inc. Eric Leon Bower Page 192 of 1622 C - 13
(DO NOT DETACH)
BID PROPOSAL
City of Hanford Date:
315 North Douty Street
Hanford, CA 93239-3951
The undersigned, as bidder, declares that we have received and examined the project entitled FY 26/27 ANNUAL ON-CALL CONCRETE REPAIRS AND IMPROVEMENTS and will contract with the owner, on the form of agreement provided herewith, to do everything required for the fulfillment of the contract to:
The Contractor hereby agrees to perform curb, gutter, sidewalk, driveway and ADA ramp repair services at various locations in the City of Hanford, and available for services on an On-Call basis. The total amount of work anticipated to be completed for the fiscal year is approximately $165,000.
at the prices and on the terms and conditions herein contained.
We agree that the contract documents include all parts of this project document as well as all referenced federal, state and local agency requirements.
We acknowledge that addenda numbers _____________ through __________ have been received and have been examined as part of the project.
Attached is a bid guaranty bond duly completed by a guaranty company authorized to carry on business in the State of California in the amount of at least 10 percent (10%) of the total amount of our bid, or alternatively, there is attached a certified cashier′s check payable to the Owner in the amount of at least 10 percent (10%) of the total amount of our bid.
If our bid is accepted, we agree to sign the agreement without qualifications and provide the required evidences of insurance within twenty (20) calendar days after receiving written notice of the award of the contract.
It is further understood and agreed that:
(a) In case of a discrepancy between unit prices and totals, the unit price shall prevail. (b) The City reserves the right to eliminate any section of this proposal from the contract without claim of the contractor for profits lost.
September 23rd, 2026 1 1
Eric Leon Bower Page 194 of 1622
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BID SCHEDULE
FY 26/27 ANNUAL ON-CALL CONCRETE REPAIRS AND IMPROVEMENTS PROJECT NO: 20110000-772000
ITEM
NO.
DESCRIPTION
UNIT
PRICE
1. 2.
3. 4.
Replace Curb and Gutter
Replace Sidewalk
Replace Driveway W/Rebar
Replace ADA Ramp
$ _____________/linear ft.
$ _____________/square ft.
$ _____________/square ft.
$ _____________/square ft.
TOTAL BID AMOUNT
(sum of unit prices entered for lines 1-4 above)
$ ________________
Bids will be evaluated and awarded to the responsible and responsive bidder who submitted the bid with the lowest Total Bid amount.
77.00 12.50 17.00 21.00 127.50 Page 195 of 1622
Eric Leon Bower January 31, 2027 Page 201 of 1622
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BIDDER’S LIST
All bidders/proposers are requested to provide the following information for all DBE and non-DBE contractors who provided a proposal, bid, quote or were contacted by the proposed prime. This information is also required from the prime contractor, and we request that it be submitted with their bid/proposal. The City of Hanford will use this information to maintain and update a “Bidder’s” List to assist in the overall annual DBE goal setting process. (Make copies and submit with bid proposal.)
Firm Name: ____________________________________________________________ Type of Firm: Individual ________ Partnership ________ Corporation ________ Contractor’s License Number: __________________________________________________________ Department of Industrial Relations Number (DIR Number):
Address: ____________________________________________________________ Contact Person: ____________________________________________________________ Phone: ____________________________________________________________ Fax: ____________________________________________________________ E-mail Address: ____________________________________________________________ Number of years in business: _______________________________________________ Is the firm currently certified as a DBE by Caltrans? [ ] Yes [ ] No Percent of Journeymen working on project? ________________________________________ Type of work/services/materials provided by firm? __________________________________ ______________________________________________________________________ What was your firm’s Gross Annual receipts for last year? [ ] Less than $1 million
[ ] Less than $5 million
[ ] Less than $10 million
[ ] Less than $15 million
[ ] More than $15 million
Thank you for your cooperation in completing this survey.
THIS FORM CAN BE DUPLICATED, IF NECESSARY, TO REPORT ALL BIDDER’S (DBEs AND NONDBEs) INFORMATION.
BMY Construction Group, Inc. X
686178 1000000147 5485 E Olive Ave, Fresno, CA 93727 Eric Leon Bower 559-243-4200 N/A [email protected] 21 Years0% BMY Construction Inc. is a prime general contractor X that provides construction management services, as well as self performing specific trades, such as concrete. X
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AWARD AND EXECUTION OF CONTRACT
1. Award of Contract
Upon review of the proposals, the contract will be awarded and executed per Paragraph 2.07 and 2.08 of Subsection 2 (Proposal and Contract) of Section 1 (General Conditions) of the City Standards and these contract documents. The award of the contract, if it is awarded, will be to the lowest responsible bidder whose proposal complies with all the requirements prescribed.
The City of Hanford, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252) and the Regulations of the Department of Commerce (15 C.F.R., Part 8), issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that the contract entered into pursuant to this advertisement will be awarded to the lowest responsible bidder without discrimination on the grounds of age, race, religion, creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender, gender identity or expression, sexual orientation, or military and veteran status.
The City Council, however, reserves the right to reject any or all bids and to waive any informality or irregularity in bids received. The City Council also reserves the right to reject the bid of any bidder who has previously failed to perform properly or did not complete on time contracts with the City of Hanford of a nature similar to this project.
Such award, if made, will be made within sixty (60) days after the opening of the proposals.
All bids will be compared on the basis of the Engineer's Estimate of the quantities of work to be done.
2. Execution of Contract
The contract shall be signed by the successful bidder and returned together with the contract bonds and satisfactory evidence of insurance as provided in this section within twenty (20) calendar days after the bidder has received notice that the Contract has been awarded for approval by City Council. No proposal shall be considered binding upon the City until the execution of the contract.
3. Failure to Execute Contract
Failure to execute a contract, file acceptable bonds, and provide insurance as provided herein within twenty (20) calendar days after the bidder has received notice that the contract has been awarded shall be just cause for the annulment of the award and the forfeiture of the bidder’s guaranty.
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If the successful bidder refuses or fails to execute the contract, the City Council may award the contract to the second lowest responsible bidder. If the second lowest responsible bidder refuses or fails to execute the contract, the Council may award the contract to the third lowest responsible bidder. On the failure or refusal of the second or third lowest responsible bidder to whom any such contract is so awarded to execute the same, such bidder's guaranties shall be likewise forfeited to the City. The work may then be re-advertised or may be constructed by the day labor, as the City Council may decide.
4. Return of Proposal Guaranties
Within ten (10) calendar days after the award of the contract, the City Council will return the proposal guaranties accompanying such of the proposals as are not to be considered in making the award. All other proposal guaranties will be held until the contract has been finally executed, after which they will be returned to the respective bidders whose proposals they accompany.
5. Insurance
The Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees AND Subcontractors. Contractor will maintain the following coverage, and coverage shall be at least as broad as:
6. Minimum Scope of Insurance
(A)Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 0001, including products and completed operations, with limits of no less than TWO MILLION AND NO/100 DOLLARS ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be FOUR MILLION AND NO/100 DOLLARS ($4,000,000), twice the required occurrence limit.
(B) Automobile Liability: ISO Form Number CA 0001 covering any auto (Code 1), with a limit no less than FOUR MILLION AND NO/100 DOLLARS ($4,000,000) combined single limit for each occurrence for bodily injury and property damage for all activities arising out of or in connection with the Services to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles.
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(C) Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per accident for bodily injury or disease. In addition, Contractor shall require each subcontractor to similarly maintain worker’s compensation insurance or employer’s liability insurance in accordance with the laws of the State of California for all of subcontractor’s employees. Any notice of cancellation, non-payment of premium, non-renewal or modification of any Workers’ compensation policies must be received by the City at least ten (10) days prior to such cancellation, non-renewal or modification.
If Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by Contractor.
Contractor’s insurance policies shall be “occurrence” policies and not “claims-made” coverage.
Contractor may maintain an Umbrella policy in conjunction with the insurance policies referenced above. In such case, Contractor shall be deemed to have satisfied the insurance requirements of this contract as long as:
(i) the coverage limits of the Umbrella policy and of the underlying liability policy(ies), when combined, satisfy each of the per occurrence and aggregate requirements identified in this subsection a.; and
(ii) coverage under the Umbrella policy is as broad as and includes all incidents and events covered by the underlying insurance that it supplements.
7. Minimum Limits of Insurance:
Contractor’s insurance policies shall be “occurrence” policies and not “claims-made” coverage.
If Contractor maintains additional coverage or higher limits than those required herein, then City shall be entitled to additional coverage or higher limits maintained by Contractor.
Contractor may maintain an additional Umbrella policy in conjunction with the insurance policies referenced above. In such case, Contractor shall be deemed to have satisfied the insurance requirements of this contract as long as:
(i) the coverage limits of the Umbrella policy and of the underlying liability policy(ies), when combined, satisfy each of the per occurrence and aggregate requirements identified in this subsection a.; and
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(ii) coverage under the Umbrella policy is as broad as and includes all incidents and events covered by the underlying insurance that it supplements.
8. Deductibles & Self-Insured Retentions:
Any deductibles or self-insured retentions must be declared with the insurance document and provided to and approved by the City. The City may require Contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Alternatively, the City may require Contractor to provide a Financial Guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses within the retention.
9. Other Insurance Provisions Endorsements:
The policies are to contain, or be endorsed to contain, the following provisions:
(A) “The City and its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds on the CGL and automobile liability policies with respect to liability arising out of work or operations performed by or on behalf of Contractor including materials, parts, or equipment furnished in connection with such work or operations; products used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. General liability coverage can be provided in the form of an endorsement to Contractor’s insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers. (B) For any claims related to this contract, Contractor’s insurance coverage shall be primary insurance as respects the City and its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City and/or its officers, officials, employees, or volunteers shall be in excess of Contractor’s insurance and shall be noncontributory. (C) Each insurance policy required above shall provide that coverage shall not be canceled, except with a minimum 30 days’ notice to the City.
(D) The policies of insurance shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with the policies of insurance obtained by the Contractor.
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(E) These policies of insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
(F) The insurer shall agree to waive all rights of subrogation against City, its officials, officers, agents, employees and volunteers for losses arising from work performed by Consultant for City.
(G) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
(H) The insurance provided by these policies shall not be suspended, voided, canceled, modified or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
10. Acceptability of Insurers:
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A- (Excellent) and which are authorized to write business in the State of California.
11. Verification of Coverage
The Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
All forms and endorsements are to list the City of Hanford as additional insured’s. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Contractor hereby grants to City and its officers, officials, employees, and volunteers a waiver of any right to subrogation which any insurer of Contractor may acquire against the City and/or its officers, officials, employees, and volunteers by virtue of the payment of any loss under such insurance. Contractor agrees to obtain endorsements necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
If the project does not involve new or major reconstruction, at the option of City, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained
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that provides for the improvement, remodel, modification, alteration, conversion, or adjustment to existing buildings, structures, processes, machinery, and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery, or equipment damaged, impaired, broken, or destroyed during the performance of this contract, including during transit, installation, and testing at the Cityowned site.
The City reserves the right to modify the insurance requirements contained in this contract, including, without limitation, coverage limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
12. City Indemnification
To the fullest extent allowable by law, Contractor agrees to indemnify, defend and hold harmless the City and its officials, officers, employees, agents and volunteers from and against all claims, demands, actions, injuries, liabilities, losses, costs or damages, direct or indirect, and any and all attorneys’ fees and other expenses which City or its officials, officers, employees, agents or volunteers may sustain or incur as a consequence of or are in any way related to Contractor’s or its owners, directors, officers, managers, employees, agents or subcontractors’ willful misconduct or negligent acts or omissions in the performance of the services and Contractor’s responsibilities and obligations to be performed under this Agreement or its failure to perform or comply with any of its obligations or responsibilities contained in this Agreement. This excludes, however, such liability, claims, losses, damages or expenses arising from the sole negligence, active negligence or willful misconduct of the City or its officials, officers, employees, agents and volunteers. This duty to indemnify, defend, and hold harmless shall survive the termination of this Agreement.
13. Compliance with Laws
Contractor shall use the proper standard of care in performing the services and shall comply with all applicable federal, state and local laws, codes, ordinances and regulations. In addition, if the request for proposal to provide professional services which are the subject of this contract cited any federal or state financial assistance involved in the project for which the services are provided, the Contractor shall perform all services in accordance with all applicable federal and state laws, rates and regulations.
14. Licenses
Contractor represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Contractor to
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lawfully and competently perform the services. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect, or obtain at all times during the term of this contract, any licenses, permits, insurance and approvals which are legally required of Contractor to lawfully and competently perform the services. Contractor shall maintain a City of Hanford business license.
15. Assignment and Subcontracting
The parties recognize that a substantial inducement to City for entering into this contract is the reputation, experience and competence of Contractor. Assignments of any or all rights, duties or obligations of the Contractor under this contract will be permitted only with the express consent of the City, which consent may be withheld in the sole and absolute discretion of City.
Contractor shall not subcontract any portion of the services to be performed under this contract without the written consent of the City, which consent may be withheld in the sole and absolute discretion of City. If City consents to such subcontract, Contractor shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this contract shall: (1) create any contractual relationship between City and subcontractor; (2) create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor; or (3) relieve Contractor of any of its obligations and responsibilities under this contract.
16. Sole and Only Contract
This contract supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the matters set forth herein and contains all of the covenants and agreements between the parties regarding said matters. Each party to this contract acknowledges that no representations, inducements, promises or agreements, orally or in writing, have been made by any party or anyone acting on behalf of any party which are not embodied in this contract, and no other agreement, statement or promise shall be valid or binding.
17. Invalidity
If any provision of this contract is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way.
18. Amendment
No change, amendment or modification of this contract shall be valid unless the same be in writing and signed by the parties hereto.
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19. Governing Law
This contract shall be construed and governed pursuant to the laws of the State of California.
20. Waiver
Waiver of a breach or default under this contract shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this contract.
21. Authority to Enter Contract
Contractor has all requisite power and authority to conduct its business and to execute, deliver and perform the contract. Each party warrants that the individuals who have signed this contract have the legal power, right and authority to make this contract and to bind each respective party.
22. Notice
Except as otherwise expressly provided herein, any notice, consent, authorization or other communication to be given hereunder shall be in writing and shall be deemed duly given and received when delivered personally, when transmitted by facsimile or email if receipt is acknowledged by the addressee, one business day after being deposited for next-day delivery with a nationally recognized overnight delivery service, or three business days after being mailed by first class mail, charges and postage prepaid, properly addressed to the party to receive such notice at the address identified below.
City of Hanford Public Works
Attn: Russ Sterling, Director
900 S. 10
th
Avenue
Hanford, CA 93230
23. Attorney’s Fees
If an action at law or in equity is necessary to enforce or interpret the terms of this contract, the prevailing party shall be entitled to reasonable attorneys’ fees, costs and necessary disbursements, in addition to any other reasonable relief to which he may be entitled. With respect to any suit, action or proceeding arising out of or related to this contract or the documentation related hereto, the parties hereby submit to the jurisdiction and venue of the Superior Court in the County of Kings, State of California for any proceeding arising hereunder.
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SPECIAL PROVISIONS
FOR
FY 26/27 ANNUAL ON-CALL CONCRETE REPAIRS AND IMPROVEMENTS
AT VARIOUS LOCATION IN THE CITY OF HANFORD
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SECTION 1 - GENERAL REQUIREMENTS
1. GENERAL
The requirements of this section govern the execution of all sections of the specifications.
City of Hanford – The City of Hanford will inspect all work, direct field testing, review submittals, review change order requests verify daily workforce, and have final authority for acceptance of all work within the project limits.
The City of Hanford Standard Specifications and Construction Standards are to be utilized. City Standards and Specifications may be purchased at a cost of $10.00 each (total $20.00) from the office of the City Engineer. They may also be downloaded from:
https://www.cityofhanfordca.com/1245/Administration-Engineering Should the plans, specifications, special provisions or standard details appear in conflict or not specifically applicable to the item in question, the Contractor shall refer to the City Engineer whose determination will be final.
2. PUBLIC CONVENIENCE AND SAFETY
Attention is directed to Section 7-1.08 and 7-1.09 of the Caltrans Standard Specifications.
Attention is also directed to Section I-6.14, ″Public Convenience″ of the City Specifications.
Except as noted, closure of streets to passage of public traffic will NOT be permitted during this project. The contractor shall phase the work to allow a minimum of at least one lane in each direction to remain open to traffic during the entire project. Traffic Control shall be provided by the City.
The City shall be responsible for and shall provide the control of traffic - vehicular and pedestrian - during all phases of the work and shall furnish all barricades, traffic cones, lights, warning and directional signs, flagmen and any other control measures needed for safety of the public and the workmen while permitting public passage. The City shall provide safe vehicular and pedestrian access ways for the public during the time of the project.
3. SAFETY REGULATIONS FOR WORKMEN
This contract is regulated by Title 29, Chapter 17, Part 1910 of the Federal Labor Code, the Williams-Steiger Occupational Safety and Health Act of 1970, additions to the Code and the
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California Industrial Safety Code. The Contractor′s operations shall be governed by the most stringent of regulations embodied in the foregoing safety laws.
4. PERMITS AND ADDITIONAL INSURANCE REQUIREMENTS
The City shall issue the selected Contractor a No Fee Annual Encroachment Permit that will be valid for the duration of the contract and expire on June 20, 2026. The cost for permits and inspections shall be paid for by the City.
5. CONSTRUCTION GENERAL PERMIT COMPLIANCE
Construction activities under this project will be subject to the requirements of the City of Hanford Storm Water Municipal Code. The Contractor shall comply with all terms and conditions of the ordinance for storm water pollution prevention during construction.
6. CERTIFICATES OF COMPLIANCE
A Certificate of Compliance stating that the materials to be used in the work comply in all respects with the requirements of the plans and specifications shall be supplied to the Engineer. The certificate shall be signed by the manufacturer of the material, or the manufacturer of assembled material delivered to the work, and the lot so certified must be clearly identified in the certificate.
All materials used on the basis of a Certificate of Compliance may be tested and sampled at any time. The fact that material is used on the basis of a Certificate of Compliance shall not relieve the Contractor of responsibility for incorporating material in the work which conforms to the requirements of the plans and specifications, and any such material not conforming to such requirements will be subject to rejection, whether in place or not.
Common Construction Material accepted by a Certificate of Compliance include:
• Portland Cement
• Minor Concrete
7. SUPERVISORS AND PERSONNEL
The Contractor shall submit a list of supervisors and key personnel employed by its firm that will be working on this project. The information on employees should include, at a minimum, each person′s name, position, experience and length of employment.
The Contractor shall employ only competent workers for the execution of the work, and all such work shall be performed under the direct supervision and shall be carefully supervised on all of the work by an experienced foreman satisfactory to the City.
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8. SAFETY: ACCIDENT PREVENTION
In the performance of this contract, the Contractor shall comply with all applicable federal, state and local laws governing safety, health and sanitation. The Contractor shall provide all safeguards, safety devices and protective equipment and take any other needed actions, on his own responsibility or as the City contracting officer may determine, reasonably necessary to protect the life and health of employees on the job, the safety of the public and to protect property in connection with the performance of the work covered by the contract.
It is a condition of this contract and shall be made a condition of each subcontract entered into pursuant to this contract, that the Contractor and any subcontractor shall not require any laborer or mechanic employed in performance of the contract to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous to his health or safety as determined under Construction Safety and Health Standards (Title 29, Code of Federal Regulations, Part 1926, formerly Part 1518, as revised from time to time) promulgated by the United States Secretary of Labor in accordance with Section 107 of the Contract Work Hours and Safety Standards Act (83 Stat. 96).
9. GUARANTEE OF MATERIAL AND WORKMANSHIP
The Contractor shall guarantee all materials, equipment and workmanship of the installation.
Should any material or appliance or any work develop any defect or weakness due, in the opinion of the Engineer, to the use of imperfect materials, equipment or workmanship, or failure to follow the plans and specifications, the Contractor shall be notified at once, and he shall immediately, at his own expense, make the necessary repairs or replacements to make the defective item or items suitable and satisfactory. Should the exigencies be such as to necessitate the repairs before the Contractor could be notified, the City shall have the right to make the necessary repairs or replacements at the expense of the Contractor, preserving as far as possible all available evidence of the cause of failure. The City shall inform the Contractor by fax or email if the City exercises this right.
This guarantee is not intended to include the damage by the actions of individuals other than the Contractor′s forces or by damages due to the activities of the contractors working in the area, either during the time this work is under construction or after its acceptance.
10. CONTRACT TIME OF COMPLETION
The City shall issue a request for repairs to the Contractor, and work shall be completed within 10 days of each request for repairs.
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11. BID ITEM DESCRIPTION
The City shall provide demolition, hauling, Traffic Control, Encroachment Permits, and any asphalt concrete pavement pave back after concrete work is completed. The contractor shall place forms for concrete work so as to minimize the amount of asphalt replacement.
The Contractor shall:
1. Replace Curb and Gutter – Bid item shall be paid per linear foot and shall include providing all equipment, labor, tools, and incidentals to perform the work to construct the requested curb and gutter work including grading, importing material, compaction, forming, pouring, and finishing and providing all materials, labor, and incidentals necessary to replace curb and gutter per City Standards,
2. Replace Sidewalk - Bid item shall be paid per square foot and shall include providing all equipment, labor, tools, and incidentals to perform the work to construct the requested sidewalk work including grading, importing material, compaction, forming, pouring, finishing, and providing all materials, labor, and incidentals necessary to replace sidewalk per City Standards.
3. Replace Driveway W/Rebar - Bid item shall be paid per square foot and shall include providing all equipment, labor, materials, tools, and incidentals to perform the work to construct the requested driveway with rebar work including grading, importing material, compaction, forming, pouring, finishing, and providing all materials, labor, and incidentals necessary to replace driveway with rebar per City Standards.
4. Replace ADA Ramp - Bid item shall be paid per square foot and shall include providing all equipment, labor, materials, tools, and incidentals to perform the work to construct the requested ADA Ramp work including grading, importing material, compaction, forming, pouring, finishing, and providing all materials, labor, and incidentals necessary to replace ADA ramps per City Standards.
12. MEASUREMENT AND PAYMENT
Quantities of curb and gutter shall be paid for at the contract price per linear foot. Quantities of sidewalk, excluding curb ramp areas, shall be paid for at the contract price per square foot.
Quantities of driveway approach, including any required steel rebar, shall be paid for at the contract price per square foot. Quantities of handicap ramps, including ADA compliant detectable warning surfaces, shall be paid for at the contract price per square foot. The contract prices shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals necessary for doing all work involved in constructing curbs, gutters, sidewalks, driveways, and ramps, excluding demolition, and no additional compensation will be made therefore.
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SECTION 2- CONTRACTOR SUBMITTALS
GENERAL
All submittals and RFIs shall go to the City of Hanford’s office of the City Engineer for approvals prior to construction. The Contractor is hereby advised that the following submittals for approval are required for this project. This list is not all inclusive.
CITY SPECIFIC
SECTION NO. SUBMITTAL - At Pre-Construction Conference
I-4.09 • Name, address and phone number of Superintendent in charge of work.
• Emergency phone number(s) after normal working hours. • City Business License
• Proof of application for construction water meter and payment of $1000 deposit.
• Documentation of five years’ similar project experience.
I-5.01 • Material supply sources
I-5.03 • Requests for substitution of equal material (this should be done prior to bidding)
I-8.01 • During Construction
• Certified Weighmaster’s Certificates of Cement and Asphalt Concrete.
• Certified Payroll (electronically to DIR, and mail copies to City)
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SECTION 3 - CONTROL OF WORK
RESPONSIBILITY FOR TESTING
The City retains the right to perform tests to establish the quality of materials and their installation.
These tests include, but are not limited to, compaction and moisture content tests, gradation and material quality tests, and grade conformity tests. The Engineer may find it desirable or necessary to perform tests to determine conformance with the Specifications. The initial tests will be paid for by the City of Hanford, but in the event the tests do not meet the minimum standards set forth in the specifications, the Contractor shall be responsible for payment of any further testing required. The City of Hanford will arrange for all tests.
JOB-SITE CLEANUP
The Contractor shall promptly clean up all loose dirt, asphalt, and concrete debris, and sweep clean, on finished pavement, existing pavements and surfaces in use during construction so as to control dust and prevent scattering of debris. Materials to be removed from the site will be handled promptly and in accordance with Section 1 - 6.20 of the City Specifications and in conformance with the Construction General Permit.
PERSONAL LIABILITY
The officers and employees of the City, Engineer and their consultants, authorized representatives or agents shall not be personally responsible for any liability arising under, or by virtue of, the contract.
REMOVAL OF DEFECTIVE AND UNAUTHORIZED WORK
All work which is defective in its construction or deficient in any of the requirements of CalTrans Standard Specifications, City of Hanford Standard Specifications and Construction Standards or these special provisions shall be remedied, removed or replaced by the Contractor in an acceptable manner, and no compensation will be allowed for such correction.
Any work done beyond the lines and grades shown on the plans or re-established by the Engineer or any extra work done without written authorization will be considered unauthorized work and will not be paid for.
Upon failure on the part of the Contractor to comply forthwith with any order of the Engineer made under the provisions of this article, the Engineer shall have authority to cause defective work to be remedied, removed or replaced and unauthorized work to be removed and to deduct the cost
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thereof from any monies due or become due the Contractor.
DUST CONTROL
The Contractor shall promptly clean up loose excavation and construction dirt and sweep clean all usable portions of roadways and walks as the work progresses to prevent dirt from being scattered.
Further, the Contractor shall promptly and regularly apply water or dust palliative to all dust and dirt areas, including stockpiles, to prevent dust from being a nuisance.
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SECTION 4 - SITE PREPARATION, MOBILIZATION, AND DEMOLITION
GENERAL
The work covered by this section includes:
1. Mobilization.
2. Traffic Control – TO BE PERFORMED BY THE CITY.
3. Saw-cutting pavement, earthwork, and rough grading, removal and disposal of excess earth, asphalt, and base rock from existing street section – TO BE PERFORMED BY THE CITY
4. Earthwork and grading – TO BE PERFORMED BY THE CONTRACTOR.
5. Regrading of adjacent dirt areas as required for a smooth transition to match the existing ground surface.
6. Removal of AC and concrete driveways, curbs, gutters, sidewalk, and ADA ramps – TO BE PERFORMED BY THE CITY.
The CITY shall perform all site preparation and demolition as required including removing, relocating, saw cutting, grinding/milling, excavating, disposing, transporting, clearing, grubbing, as required to perform the work.
The costs for the Contractor to mobilize all equipment, materials, and incidentals to the project site, and the costs of transporting and unloading of materials, unless otherwise stated, shall be included in various bid items, and no additional payment will be made therefore
TRAFFIC CONTROL
Traffic Control shall be provided by the City for the duration of the work. The Contractor shall not begin any work within the City right of way without proper traffic control. At no time during the project shall any streets be closed in either direction.
PROTECTION OF EXISTING UTILITIES
All existing gas pipes, conduits, wires, sewers, drains, manholes, water lines, water services, fire hydrants, sprinkler systems, street signs, power poles, streetlights and underground electrical systems, and other structures which are not, in the opinion of the Engineer, required to be changed in location shall be kept supported and protected from injury by the Contractor. In case of injury to said facilities, they shall be restored by the Contractor without additional compensation, to as good a condition as that in which they were found.
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Exceptions, if any. are noted on the plans. Where existing gravity lines are to be cut and abandoned, the open ends are to be closed by a tight-fitting wall of concrete not less than 0.5 foot thick. If obstructions to the pipe alignment are encountered which differ from or are not shown on the plans, the pipe alignment shall be changed, or the obstruction shall be relocated, reconstructed or removed at the direction of the Engineer.
CLEARING AND GRUBBING
Clearing and Grubbing shall be performed by the City.
SAWCUTTING
Sawcutting shall be performed by the City.
GRADING
All grading shall be done in conformance with the standard specifications and improvement standards, latest edition of the City of Hanford, and applicable sections of the Caltrans standard specifications, latest edition. If discrepancies arise between these plans, the City standard specifications, or Caltrans standard specifications, the plans shall govern.
The Contractor shall notify the engineer and project inspector 48 hours before starting grading work.
Work shall consist of all earthwork related to the site; all rough grading, preparation of foundation and materials for receiving fills, excavation, import and/or export of fill, processing, placement and compaction of fill materials, and all work necessary to complete the grading to conform to the lines, grades and slopes as directed for the completion of work.
After clearing, grubbing, and removal of existing fills by the city, the Contractor shall compact the upper 12 inches of subgrade to receive asphalt concrete pavement and aggregate base materials and said sub-base should be compacted to a minimum of 95 percent relative compaction. The city will install and compact any aggregate base or asphalt material for the project.
Failure of multiple compaction tests performed by the city’s geotechnical engineer which are deemed to have failed due to the contractor’s ineffective substandard compaction efforts may result in the Contractor bearing the costs for retests of the same area until compaction is achieved. The cost of this work shall be included in the various bid items, and no additional payment will be made, therefore.
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RESTORATION OF SURFACES
The Contractor shall replace all graded surface material and the City shall restore paving (unless otherwise specified), for drive approaches, curbing, sidewalks, gutters, ADA ramps, and other disturbed surface features to a condition equal to that before work began furnishing all labor, materials, and incidentals thereto.
SAWCUTTING AND REMOVAL OF DRIVEWAYS
The City shall provide all sawcutting and removals of concrete to be replaced
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SECTION 5 - CONCRETE CONSTRUCTION
GENERAL
The work in this section shall consist of constructing curbs, gutters, sidewalks, miscellaneous concrete and curb ramps in conformance with the plans, City of Hanford Standard Specifications, and these provisions.
MATERIALS
Concrete shall conform to Section VI, Subsection 1 ″Portland Cement Concrete″ of City of Hanford Standard Specifications. Concrete for curbs, gutters, sidewalks and wheelchair ramps shall be a minimum five sack mix with a 28-day compressive strength of 2,500 psi minimum.
Concrete for gate valves and monument well collars, drive approaches valley gutters, and manhole covers shall be a minimum six sack mix with a 28-day compressive strength of 3,250 psi minimum.
CONSTRUCTION
Curbs, gutters, sidewalks, curb returns, and curb ramps shall be constructed or modified as shown on the plans to meet ADA standards and in conformance with Section VI, Subsection 4 (Concrete Curb, Sidewalk, Driveways and Valley Gutters) of City Standard Specifications and per City Standard plans and these plans. Where new curbs conform to existing curbs of varying reveal, the new curb shall rise or fall in distances over a 5-foot length to match the existing curb height. In no case will gutter pan slope at curb ramp entrance exceed 5% from outside limits of ramp in each direction. The gutter pan shall transition back to city standard gutter slope over a minimum of 2’. Existing drainage characteristics shall be maintained.
New H.C. ramps shall include ADA compliant truncated domes cast in concrete. Glue down plates will not be allowed on new constructed concrete ramps.
CURB RAMP DETECTABLE WARNING SURFACES
Curb ramp detectable warning surface shall consist of raised truncated domes constructed or installed on curb ramps in conformance with the details shown on the plans and these special provisions. The color of the detectable warning surface shall be yellow conforming to Federal Standard 595, Color No. 33538.
Prefabricated detectable warning surface on new curb ramps shall not be glue down plates. The contractor shall use cast in place domes in conformance with the requirements established by the Department of General Services, Division of State Architect, and shall be attached in conformance
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with the manufacturer's recommendations.
The finished surfaces of the detectable warning surface shall be free from blemishes.
The manufacturer shall provide a written 5-year warranty for prefabricated detectable warning surfaces, guaranteeing replacement when there is defect in the dome shape, color fastness, sound-on-cane acoustic quality, resilience, or attachment. The warranty period shall begin upon acceptance of the contract.
The cost for detectable warning surface shall be included in the bid price for Replace ADA ramp, and no additional compensation shall be allowed thereof.
PAVEMENT REPLACEMENT
All pavement replacement related to concrete construction and forms that is needed in conjunction with the grinding of the gutter lip or removal and replacement of the ramped curb returns shall be completed by the City. Asphalt pavement at curb ramp entrances shall not exceed 5% for a minimum of 4’ from flowline into pavement area, where possible, for ADA compliance.
BMY Construction Group, Inc. Eric Leon Bower Page 224 of 1622
Notice
Basic Information
Reference Number 0000435067
Issuing Organization City of Hanford
Owner Organization
Solicitation Type RFB - Request for Bid (Formal)
Solicitation Number RFB 2027-07
Title FY 26/27 Annual On-Call Concrete Repair and Improvement Project Source ID PU.AG.USA.2448108.C16669401
Piggyback Solicitation No
Details
Location Kings County, California
Description The City is soliciting bids from contractors to perform the services listed in this solicitation for the FY26/27 Annual On-Call Concrete Repairs and Improvements contract. Bidders are hereby notified that this is a public works project and is subject to payment of prevailing wage and compliance monitoring and enforcement by the Department of Industrial relations.
Dates
Publication 08/26/2026 03:42 PM PDT
Question Acceptance Deadline 09/16/2026 02:00 PM PDT
Questions are submitted online Yes
Bid Intent Optional
Bid Intent Deadline 09/22/2026 02:00 PM PDT
Notify Solicitation Owner Yes (Not shown to suppliers in the abstract) Closing Date 09/23/2026 02:00 PM PDT
Contact Information
Lisa Valencia
5595852152
[email protected]
RFB 2027-07 - FY 26/27 Annual On-Call Concrete Repair and Imp... 09/23/2026 02:10 PM PDT Page 1 of2
Bid Result Publication Revision
Publication Type Unofficial Results
CEN-CAL Construction
Organization Name CEN-CAL Construction
Bid Amount $142.00
Address
34762 Lencioni Ave
Bakersfield California
93308 United States
ARROW DRILLERS DBA ARROW CONSTRUCTION
Organization Name ARROW DRILLERS DBA ARROW CONSTRUCTION Bid Amount $204.00
Address
1850 DIESEL DRIVE
SACRAMENTO California
95838 United States
BMY Construction Group, inc.
Organization Name BMY Construction Group, inc.
Bid Amount $127.50
Address
5485 East Olive Avenue
Fresno California
93727 United States
Bid Results Email
Email Attachment(s)
File Size Uploaded Date Language
No Files
Additional Recipients
Include notification issuer as an
additional recipient
No
RFB 2027-07 - FY 26/27 Annual On-Call Concrete Repair and Imp... 09/23/2026 02:10 PM PDT Page 2 of2
13.H.
AGENDA
STAFF REPORT
MEETING DATE: 10/6/2026 AGENDA SECTION: CONSENT CALENDAR SUBJECT:
Authorization for the City to accept an award of $24,000 in grant funding from the San Joaquin Valley Air Pollution Control District Charge Up Grant for the purchase and installation of four (4) Level 2 double charge port EV charging stations at the City of Hanford Corporation Yard, amend the budget to recognize the grant, and appropriate $51,729 in the Building Maintenance Fund (0416), which includes $27,729 of remaining equipment and installation costs and a 5% construction contingency.
RECOMMENDATION:
Recommendation: It is recommended that the City Council, by motion, authorize the acceptance of an award of $24,000 in grant funding from San Joaquin Valley Air Pollution Control District Charge Up Grant for the purchase and installation of four (4) Level 2 double charge port EV charging stations at the City of Hanford Corporation Yard, amend the budget to recognize the grant, appropriate $51,729 in the Building Maintenance Fund (0416) which includes $27,729 of remaining equipment and installation costs and a 5% construction contingency.
Recommended Motion: I move to authorize the acceptance of an award of $24,000 in grant funding from San Joaquin Valley Air Pollution Control District Charge Up Grant for the purchase and installation of four (4) Level 2 double charge port EV charging stations at the City of Hanford Corporation Yard, amend the budget to recognize the grant, appropriate $51,729 in the Building Maintenance Fund (0416) which includes $27,729 of remaining equipment and installation costs and a 5% construction contingency.
BACKGROUND:
The San Joaquin Valley Air Pollution Control District is currently offering the Charge Up Grants Program. This Program provides funding to purchase EV charging equipment for public agencies, businesses, and property owners of multi-unit dwellings (i.e. apartment complexes, condominiums, etc.) in the San Joaquin Valley to install electric vehicle (EV) chargers. These chargers will support existing EV owners and encourage the growth of clean technology in the Valley.
The applicant must meet several different criteria to be eligible for submission of the grant application. Some of these criteria include, own, operate and maintain the EV charger(s) purchased through the program at the location identified in the voucher application for a minimum of 3 consecutive years, commencing from the date the EV charger(s) was installed and fully operational. If the applicant is required to relocate the charger(s) during the threeyear term, written notification must be provided to the SJVAPCD for consideration and approval prior to the applicant taking any such actions.
On May 5, 2026, the Building Maintenance Division applied with SJVAPCD for the Charge Up Grant. Included in the application was an itemized equipment list and quote from Medallion Supply in the amount of $29,044 for four (4) Level 2 double charge port EV charging stations to be installed at the City of Hanford Corporation Yard. The City of Hanford were awarded the max grant amount of $24,000. The Charge Up Grant offers a maximum per unit amount of $6,000 per Level 2 Dual Port charging station with a $50,000 annual funding cap.
In conjunction with the SJVAPCD Charge Up Grant, the City of Hanford also received the Southern California Edison (SCE) Charge Ready Program approval, that covers the utility-side infrastructure, which includes underground work, transformers, panels, service wires, and meters, saving thousands of dollars for the project.
Because the project is publicly funded, state law requires EV equipment be installed by an Electric Vehicle Infrastructure Training Program (EVITP) certified electrician. Staff reached out to an EVITP certified electrician that is a current contractor for the City of Hanford and is used for citywide boiler maintenance. EMCOR Services submitted a $20,222 proposal for the installation of the Level 2 charging equipment.
The EV charging station project is currently unfunded in the City’s Capital Improvement Project (CIP) budget. Staff are requesting an appropriation from the Building Maintenance Fund (0416) in the amount of $51,729, which includes a 5% construction contingency, to budget line 17502100-826051 to fund the EV charging station project.
The $24,000 awarded by the SJVAPCD Charge Up Grant, once received, will be deposited into Building Maintenance Division’s 17502100-300601 revenue line to offset the project costs, with the remaining $25,266 charged to City Divisions receiving benefit from the EV charging stations through Building Maintenance Division allocations.
With the increase in EV vehicles in the City’s fleet to achieve compliance with state emissions requirements, additional charging stations are needed for current and future EV vehicle growth.
FISCAL IMPACT:
The Building Maintenance Fund (0416) appropriation of $51,729, which includes a 5% construction contingency, will be recorded on budget line 17502100-826051 to fund the project costs for the purchase and installation of the equipment (see table below), with the $24,000 SJVAPCD Charge Grant funding deposited into the Building Maintenance Division’s 17502100-300601 revenue line to offset the project cost. If the $2,463 construction contingency is unused, it will be released back to the Building Maintenance Fund. The remaining $25,266 will be charged to City Divisions receiving benefit from the EV charging stations.
Level 2 Charging Station Equip Cost $29,044
Level 2 Charging Station Install Cost $20,222
Construction Contingency $2,463
*Building Maintenance Fund Appropriation $51,729
SJVAPCD Charge Up Grant $24,000
Remaining Balance $25,266
* Appropriation includes a $2,463 construction contingency STRATEGIC GOAL: Indicates which City Strategic Goal(s) this item supports.
Check all that apply.
☐
Quality of
Life
☐
Community
Engagement
☐
Fiscal
Sustainability
☐
Efficient & High
Performing
Government
ATTACHMENTS:
1. SJVAPCD Grant Approval and Payment Voucher
2. SCE Charge Ready Program
3. EV Charging Station Site Map
4. Medallion Supply Level 2 Charging Station Equipment Quote
5. Emcore EVITP Certified Electrician Quote
City of Hanford
City of Hanford
Chris Tavarez
900 S 10th Ave
Hanford CA 93230
RE: COMPLETE APPLICATION AND VOUCHER: CHARGE UP
PROGRAM PROJECT #G-307408
Dear Chris Tavarez:
Thank you for participating in the San Joaquin Valley Air Pollution Control District’s (District) Charge Up Program. District staff has reviewed your application and it has been deemed complete.
With this letter, you will find:
1. Your District Voucher
2. Claim for Payment Packet
3. Disclosure of Funds Form
Applicant must ensure that the Electric Vehicle Infrastructure Training Program (EVITP) form with the District is up to date.
If you have any questions, please call (559) 230-5800 or email [email protected] and District staff will be happy to assist you. Thank you again for your interest in the Charge Up Program and your commitment to cleaner air in the San Joaquin Valley.
Sincerely,
Charge Up Program Staff
Grants & Incentives Department
City of Hanford 900 S 10th Ave Hanford, CA 93230
$24,000.00
900 S 10th Ave Hanford, CA 93230
ChargePoint CPF50 2 Dual 4
G-307408
August 10, 2026
Enclosures (2) Application Received:
Project Number: ___________________
Dear Applicant,
Thank you for your participation in the San Joaquin Valley Air Pollution Control District’s Charge Up Program. In regards to Charge Up funding, if the number of Electric Vehicle (EV) chargers exceed the maximum funding amount, The District will adjust the funding per charger to ensure the funding does not exceed the $50,000 Funding cap as listed in the program guidelines. In addition, there are also maximum funding amounts per charger, based on the type of charger.
The funding amount for the Charge Up program is listed below for reference:
If the project is applying for and/or received any other funding sources, the additional funds must be indicated on the included Disclosure of Funds Form attached to this packet. Please include this form with the Claim for Payment packet when submitting for grant reimbursement. The reimbursement amount may be reduced if additional funds received, when combined with Charge Up Program funds, exceed total eligible project amounts. If you have any questions, please contact Charge Up staff at 559-230-5800.
Sincerely,
Charge Up Staff
Strategies & Incentives Department
San Joaquin Valley Air Pollution Control District
Disclosure of Funds Form
Identification of Co-Funding
Charge Up Program
Project Number: G-307408
To be eligible to receive incentive funding from the San Joaquin Valley Air Pollution Control District (District), you must indicate below if you have applied for or received funding from any other sources for this project. You must also indicate if you intend to apply for additional funding from other sources in the future for this project. In addition, you are required to disclose the value of any current financial incentive that directly reduces the project cost including tax credits or deductions or other public financial assistance. Additional funding sources include, but are not limited to, federal, state, and third-party private sources.
For any additional funding that you will receive or have received for this project, please attach copies of letter(s) of financial commitment, copy of agreement(s) or grant award letter(s) that are specific to the proposed project.
Information provided on this form may be shared as required by federal, state, and local laws. Any owner, designee, or other third party who is found to have submitted multiple applications or signed multiple contracts for this same specific project without proper disclosure shall be disqualified from funding for that project from all sources within the control of the District.
NOTE: Applying for or receiving funding from other sources for this project does not necessarily preclude you from applying for or receiving funding from the District.
SECTION 1: Applicant certifies (please check one):
❑ Yes, I HAVE applied and/or WILL APPLY for funding from other sources for this project. Please list the name of the source and funding amount received or requested. If available, please attach grant award letters for the proposed project from all additional funding sources listed below.
Source: Funding Amount:
1. $
2. $
3. $
❑ No, I HAVE NOT applied and WILL NOT apply for funding from other sources for this project.
SECTION 2: If applicable, please list here any other financial incentives you have received and/or will receive from thirdparty sources which directly reduce the project cost. Please attach all letters of financial commitment from the third-party sources with the amount identified.
Source: Financial Incentive Amount:
1. $
2. $
3. $
Contract Signing Authority (Print Name)
Contract Signing Authority Signature Date
(Date required on this document)
CHARGE READY TRANSPORT
PROGRAM HANDBOOK
Clean Energy to Fuel Southern California’s
v10.0 09/13/22 Medium-and Heavy-Duty Fleets
Program Overview��������������������������������������������������������� 3 Program Objectives ������������������������������������������������������� 6 Program Eligibility ��������������������������������������������������������� 6 Qualifying Electric Vehicles ������������������������������������������ 8 Qualifying EV Charging Equipment ������������������������������ 9 Rate Plan Options �������������������������������������������������������� 10 Program Design and Detailed Activities ������������������� 11 A. Funding Request ��������������������������������������������������� 13
1. Program Enrollment Application .............................. 14
2. EV Acquisition Plans 15
B. Funding Reservation �������������������������������������������� 16
3. Application Screening and Prioritization 17
4. Project Site Evaluation ............................................... 17
5. Conceptual Infrastructure Design 18
6. Program Participation Agreement ........................... 18 C. Pre-Construction Commitments ������������������������� 20
7. Proof of Electric Vehicle Acquisition ......................... 21
8. Proof of Charging Equipment Acquisition 21
9. Rebate Assignment .................................................... 21 D. Design & Build Phase ������������������������������������������� 23
10. SCE Performs Detailed Site Design Work .............. 24
11. Grant Final Easement .............................................. 25
12. SCE to Request & Secure Permits 25
13. Construct Infrastructure .......................................... 25
14. Participant Installs Charging Equipment ............... 26 D. Design and Build Phase – Customer Builds ������� 27
15. Participant Performs Detailed
Site Design Work ............................................................. 27
16. Grant Final Easement .............................................. 27
17. Participant Requests and Secures Permits ........... 28
18. Construct Make-Ready Infrastructure ................... 28
19. Participant Installs Charging Equipment ............... 29 E. Issue Rebates��������������������������������������������������������� 30
20. Charging Equipment Installation Verification ....... 31
21. Review Documentation & Issue Rebates ............... 31
22. Complete Program Participation Survey(s) ........... 31 F.Compliance Verification��������������������������������������� 32
23. Completion of Planned EV Acquisitions ................ 33
24. Compliance with 10-Year Operation of the
Charging Equipment Commitment .............................. 33
25. Compliance with 5-Year Port Level Data
Sharing Commitment ..................................................... 33 Appendix ����������������������������������������������������������������������� 35 Glossary of Terms �������������������������������������������������������� 36 Program Documents ���������������������������������������������������� 40
TABLE OF CONTENTS
2
PROGRAM OVERVIEW
3 Disclaimer: This Handbook is intended for the convenience of the Program Participant. If there are any conflicts between this Handbook and any of the Program documents, including the CRTP Tariff, the Agreement or Quick Reference Guide, the terms of the relevant Program Document will govern.
PROGRAM OVERVIEW
SCE’s Medium- and Heavy-Duty Vehicle Charging Infrastructure Program was approved by the California Public Utilities Commission (CPUC) on May 31, 2018.1 The Program, also referred to as the Charge Ready Transport (or CR Transport) Program provides no-cost Electric Vehicle (EV) charging infrastructure and installation services to eligible SCE Customers acquiring medium- and heavy-duty vehicles, or non-road EVs for fleet applications.
The Charge Ready Transport Program supports both California’s greenhouse gas (GHG)-reduction goal and local air-quality requirements. The Program assists customers with transitioning to cleaner fuels by reducing their cost for the purchase and installation of required charging infrastructure, as well as providing rebates to offset the cost of charging stations for certain eligible participants. SCE has an important role to play in all market segments within its service territory. Because the medium- and heavy-duty, and non-road transportation segments are in various stages of technological development and market maturity, the Program is designed to help address some of the existing barriers to increased adoption in these segments.
Level of Funding and
Program Duration
The five-year Program has authorized funding of
$342.6 million, which does not include an additional
funding amount allocated for Program evaluation.
The budget will be allocated in accordance with the
CPUC’s direction as follows:
• A minimum 15 percent to serve transit agencies;
• A minimum 25 percent to serve ports and
warehouses;
• A maximum 10 percent to serve forklifts;
• A maximum 10 percent allocated for program
management; and
• A minimum 40 percent to serve sites in
disadvantaged communities (DACs) or transit
agency sites not in DACs.
Program Goals
The primary goals of the Program include accelerating
transportation electrification within the medium- and
heavy-duty, and non-road vehicle segments. The
Program will strive to achieve 870 site-specific EV
charging infrastructure projects by 2024, supporting a
population growth of 8,490 EVs. This translates to an
average of about 10 EVs per project site.
1 Decision 18-05-040
PROGRAM OVERVIEW
4 How the Program Works
The CR Transport Program provides the infrastructure to support the installation of EV charging equipment
at no cost to the Program Participant (also referred to as the “Participant”).2 This presents a unique opportunity for those fleet operators that choose to acquire
EVs because the infrastructure required to support
the installation of EV charging equipment typically
represents a sizable investment.
Through this Program, SCE will design, construct
and install the necessary infrastructure on both the
utility-side and customer-side of the electric meter.
Participants are, however, responsible for the selection, purchase and installation of the EV charging equipment.
In addition to receiving the necessary infrastructure
to support EV charging equipment, this Program also
provides two additional rebate options. The Charging
Equipment Rebate is offered to eligible Participants in order to offset a portion of the costs associated with the purchase of the charging equipment.
The Charging Equipment Rebate is only available
to Participants that will be acquiring and operating
School Buses or Transit Buses anywhere in SCE’s
service territory, and to Participants who install
charging equipment at a project site that is located in a designated Disadvantaged Community (DAC) where the
Participant is NOT listed as a Fortune 1000 company.3
In all cases, to be eligible for the Charging Equipment Rebate, charging equipment must be selected from
SCE’s Approved Product List.
The second rebate option offered through this program
is referred to as the Make-Ready Rebate is rebate
option is available to any Participant who chooses to
design, procure and install the customer side of the
meter infrastructure work. The Make-Ready Rebate is
intended to offset up to 80 percent of the costs that
SCE would otherwise incur for performing the work.
Every Participant will have the choice to perform this
work themselves and receive the rebate, or to have SCE
perform the work at no cost to the Participant.
2All work and facilities necessary for participation in this Program, as determined by SCE, in SCE’s sole discretion and in accordance with its applicable tarrifs and design standards, including utility distribution Infrastructure (e.g., any new transformers, services, and meters) and Infrastructure installed by SCE on the Participant’s side of the meter (e.g., any new panels, stepdown transformers, conduits, wires, connectors, and any other hardware installed as part of this Program), excluding the purchase and installation of the actual EV charging equipment. 3Fortune 1000 list: Fortune 1000 companies include companies listed on the Fortune 1000 list, subsidiaries of Fortune 1000 companies, corporate stores of Fortune 1000 companies, and private and international companies with annual revenue at or above the lowest cutoff point in the Fortune 1000.
PROGRAM OVERVIEW
5 Figure 2 – CR Transport Program - Infrastructure Delineation (Centralized Charger Electronics with Remote Dispensers)
Figures 1 and 2 describe the three segments of infrastructure work associated with the CR Transport Program.
As illustrated in Figures 1 and 2, the utility side of the meter infrastructure work includes all infrastructure from SCE’s distribution system to a new circuit panel that will be installed to support EV charging. This segment of work is also referred to as the utility-side make-ready. SCE will always be responsible for designing, procuring, installing, and maintaining the necessary infrastructure located on the utility side of the meter.
Figure 1 – CR Transport Program - Infrastructure Delineation (Standalone Charging Equipment)
PROGRAM OVERVIEW
6 Included with the utility side infrastructure work, SCE will set an interval data recording (IDR) meter to capture EV charging equipment consumption data. The meter will
track usage in 15 minute increments, and may also be
used for billing purposes.
The next segment of work involves the infrastructure
to be located on the customer side of the meter. This
work includes all infrastructure from the new panel
that will be set as part of the utility-side infrastructure work, up to the first point of interconnection with the Participant’s EV charging equipment. For charging
equipment with centralized charger electronics, such as a power cabinet with remote dispensers, the MakeReady Infrastructure scope ends at the interconnection point with power conversion (AC/DC interface). All
Participants will have the option to have SCE perform
the customer-side infrastructure work (also referred to as the customer-side make-ready) at no cost to the
Participant, or alternatively, may choose to design,
procure, install and maintain the customer-side makeready infrastructure themselves. Participants seeking to incorporate distributed energy resources may do so via
the customer-built option.4If Participants choose to
perform this work, they will be eligible for the MakeReady Rebate.
The last segment of work includes the actual installation of EV charging equipment. Participants will always be
responsible for selecting, procuring and installing the EV charging equipment. If the equipment selected is listed on SCE’s Approved Product List (APL) and the Participant meets the Charging Equipment Rebate eligibility
requirements set forth above, the Participant will receive the Charging Equipment Rebate.
SCE will work closely with Participants to help inform
their decision-making and provide guidance throughout
the complex infrastructure selection and deployment
process while attempting to meet their operational
needs balanced with managing potential grid impacts.
PROGRAM OBJECTIVES
SCE developed the CR Transport Program to help California achieve its climate goals by reducing greenhouse gas (GHG) emissions while providing clean air and other benefits to the communities it serves.
Additional Program objectives include:
• Accelerating widespread EV adoption in segments
beyond light-duty vehicle classes;
• Helping to address key cost and complexity barriers
associated with the acquisition and installation of
charging infrastructure to support the growth of
commercial (non-light-duty) EVs including mediumand heavy-duty, and non-road vehicles used in goods and people movement;
• Facilitating the ability to collaborate with
stakeholders from the private, non-profit, and public
sectors that will provide expertise and funding for
vehicles and equipment;
• Prioritizing deployment of infrastructure in lowincome and disadvantaged communities; • Helping Participants evaluate their charging
equipment options and needs when expanding their
fleets and/or site infrastructure to include Plug-in
EVs and Transport Refrigeration Units (TRUs);
• Achieving the site and vehicle acquisition goals set
forth by the CPUC.5
4Charge Ready Transport program funding will be limited to the vehicle charging scope. 5 D.18-05-040, Appendix C.
PROGRAM OVERVIEW
7 PROGRAM ELIGIBILITY
To be eligible for participation in the CR Transport Program, non-residential SCE Customers are required to own, lease, manage, or be the customer of record for the charging site where the equipment is to be installed. Applicants, if not the owner of the site at which the charging equipment is to be installed, are required to obtain consent from the property owner to install the equipment and agreement that the property owner will grant any required easements. All project sites must be located within SCE’s service territory.
In order to participate in the Program, applicants are
required to complete an on-line enrollment application.
Applicants that have previously participated in another Transportation Electrification Program offered by SCE
are still eligible to participate in this Program.
Participants will be required to procure or convert at
least two (2) electric on-road or non-road vehicles to
participate in the Program.6 Conversion of existing
vehicles may include, for example, converting or
retrofitting from gasoline- or diesel-powered vehicles to plug-in battery electric.
Participants will also be required to procure and install all vehicle charging equipment. Participants will be
required to purchase equipment that complies with
certain industry standards, as established by SCE,
in SCE’s sole discretion, as reflected on SCE’s APL, or otherwise approved by SCE for installation under this
Program. Use of non-standard charging equipment that
is not listed on the APL will only be allowed with SCE’s approval, but will NOT be eligible to receive the Charging Equipment Rebate.
SCE will review each Application received, and will
determine participation eligibility based on a number of factors, including but not limited to:
• The number and timing of EVs to be acquired
or converted;
• The size of the Applicant’s existing fleet;
• The number of projects approved for a similar
fleet sector;
• Applicant’s existing or planned on-site load
management technologies (such as solar, battery
storage, and vehicle-to-grid technologies, etc.);
• The overall complexity and cost of the project;
• Financial viability of the Applicant; and
• The level of remaining Program funds.7
If the project is accepted for participation in the
Program, SCE will present the Applicant with a Program
Participation Agreement. This Agreement must be fully
executed before SCE will reserve any Program funds.
6Although a participant must acquire or convert a minimum of two (2) EVs to participate in the Program, the CPUC has set a goal and corresponding budget that reflects an average of 10 vehicles per site. Thus, Applicants that propose to acquire or convert a larger number of EVs may receive priority over those that propose to acquire or convert fewer EVs.
7As established by available Program budget and vehicle sector allocations determined by SCE.
PROGRAM OVERVIEW
8 QUALIFYING
ELECTRIC VEHICLES
SCE’s CR Transport Program provides EV charging infrastructure to support various plug-in EVs and transport equipment across multiple end-use sectors for sites located throughout SCE’s service territory.
Eligible vehicle and transport equipment types
are classified into nine (9) sectors supporting both
on-road and non-road applications.
These include:
• Medium-duty vehicles;
• Heavy-duty vehicles;
• Transit buses;
• School buses;
• Forklifts;
• Airport ground support equipment;
• Port cargo trucks;
• Transport Refrigeration Units
(TRUs); and
• Truck stop electrification.
Program eligible vehicles:
• Any commercial plug-in EV approved by SCE for use
in any of the sectors outlined above
• On-road vehicles with a gross vehicle weight
exceeding 6,000 pounds (class 2 - 8)
• Non-road vehicles (no specific weight class applies)
Participants will be required to lease, purchase or
convert at least two vehicles to electric in order to be considered for participation in the Program.8
8Conversion of existing vehicles may include, for example, converting or retrofitting from fossil-fueled vehicles to plug-in battery electric.
QUALIFYING EV
CHARGING EQUIPMENT
EV Charging Equipment interconnects the electricity grid at a charging site to an EV, whether using alternating current (AC) or direct current (DC). Only Level 2 and DC Fast Charging (DCFC) equipment are eligible for installation under this Program. Level 1 charging equipment (typically delivered at 120 volts) is not supported under this Program. SCE will provide assistance to all Participants to help them evaluate their charging equipment needs and available options.
All EV charging equipment for on-road EVs procured by
the Participant must have charging-port-level networked common communication capabilities through WiFi or cellular and be capable of responding to price signals, and the recording of interval usage energy
consumption data. Participants installing EV charging
equipment that will be used to fuel on-road vehicles
are required to contract with an EV charging network
PROGRAM OVERVIEW
9 9For reporting requirements refer to the “Charging Equipment Usage Data Monthly Report” instructions located in the Appendix of this Handbook.
A sample report template is also provided.
10Technical requirements for both “standard” and “non-standard” equipment are included in the Appendix of this Handbook. 11SCE does not provide any expressed, implied or prospective warranty, including any warranty of merchantability or fitness for any particular use or application, of any EV charging equipment. The APL can be found in the Appendix of this Handbook. SCE reserves the right to modify the list at any time.
Figure 3: EV Charging Equipment Program Participation Eligibility Requirements provider to establish network communications with
each charging port and maintain those communications
for five (5) years from the in-service date of the charging equipment. Participants are required to pay any related costs or fees resulting from such services, for the full duration the contracted services.
Participants, or their Network Services Provider, at the Participants’ direction, are also required to provide
SCE with usage and other related data associated with
the charging equipment. The required information
must be electronically transmitted to SCE on a monthly
basis in the prescribed format.9 Aggregated data (not
attributable to any specific Participant) will be made
publicly available as part of SCE’s reporting to the CPUC and various industry stakeholders and will be used to
identify load management opportunities and enhance
potential vehicle-to-grid integration opportunities for future utility initiatives.
All Program-eligible EV charging equipment must
comply with certain standards and safety requirements,
and comply with SCE’s Charging Equipment Technical
Requirements.10 SCE has developed and will have
available an APL to help Participants select Program
eligible equipment.11If the equipment selected by a
Participant is not listed on the APL, SCE will work with the Participant to determine if the equipment can
otherwise be approved for use under this Program.
The Charging equipment selected by a Participant will
follow one of two paths. The first path (Path 1) denotes equipment selection from SCE’s APL. The second path
(Path 2) denotes the selection of charging equipment
that is not listed on SCE’s APL. Path 2 is only available where there is no existing standard because industry
standards have not yet been established. An example of
charging equipment that might follow Path 2 includes
many that support the fueling of non-road vehicles.
These two different Paths are delineated in Figure 3,
which further describes the requirements for each.
Figure 4 relates to Figure 3, and attempts to help further define Program and rebate eligibility.
PROGRAM OVERVIEW
10 Figure 4: Decision Tree for EV Charging Equipment
RATE PLAN OPTIONS
Participants will be required to select a Time-of-Use (TOU) rate plan for the meter serving the EV charging equipment. All EV charging is required to be served on an applicable General Service (GS) TOU rate plan, or a EV TOU rate plan for the full ten (10)-year term of service. Several TOU rate plan options are available, and selecting the right plan for your fleet operations can best be accomplished by working with an SCE account representative.
The TOU rate plans available to a Participant vary, and will depend on several factors, all of which your assigned account representative can help to evaluate.
The suite of currently available EV TOU rate plans can be found online.12 Participation in a Demand Response program is NOT a condition of participating in the CR Transport Program. 12Rate plan options can be found at: www.SCE.com > Regulatory > SCE Tariff Books > Rates and Pricing Choices > General Service/Industrial Rates >.
PROGRAM ACTIVITIES
A detailed activity flow chart is provided in Figure 5, which outlines the 25 process steps from the initial starting point of submitting a Program application through the routine operation and maintenance of the EV charging equipment. Each step in the process is more fully described in this section of the Handbook. 11
Figure 5: Program Design – Activity Flow Chart
12 Optional participant program
termination at no additional
cost prior to this point
PHASE C
Pre-Construction Commitments
45 days
Proof of Electric Vehicle
Acquisition
Proof of Charging
Equipment Acquisition
Rebate Assignment
7 8
9 PHASE F
Verify Compliance
10 years
Completion of Planned
EV Acquisitions
Compliance with 5-Yr
Port Level Data Sharing
Commitment
Compliance with 10-Yr
Operation of Charging
Equipment
23 24
25 PHASE E
Issue Rebates
1 month
Charging Equipment
Installation Verification
Review Documentation
& Issue Rebates
Complete Program
Surveys
20 21
22 Reserve Funding
2 - 3 months
PHASE B
Application Screening
& Prioritization
Project Site Evaluation
Conceptual
Infrastructure Design
3 4
5 Program Participation
Agreement 6
Request Funding
Applicant determines
PHASE A
Program Enrollment
Application 1
2 EV Acquisition Plans
PHASE D
SCE Builds Infrastructure
6 - 9 months
10 SCE Performs Detailed
Site Design Work
Participant Performs
Detailed Site Design Work
Grant Final Easement Grant Final Easement
SCE Requests
& Secures Permits
Participant Requests
& Secures Permits
Construct Infrastructure Construct Make-Ready
Infrastructure
Participant Installs
Charging Equipment
Participant Installs
Charging Equipment
11 12
13 14
15 16
17 18
19 Program Participant
LEGEND
1 SCE
1 OR PHASE D
Customer Builds Make-Ready
6 - 9 months
PHASE A
Funding Request
13
FUNDING REQUEST
14 Eligible customers can apply to participate in the CR Transport Program by submitting a Program Enrollment
Application which includes a vehicle acquisition plan.
These documents are further described below:
1Program Enrollment Application
Eligible customers that wish to participate in the
Program are required to submit a completed on-line
Program Enrollment Application, which is located on the Charge Ready Transport Enrollment Portal.13
In order for a customer to be eligible to participate in this Program, they must agree to procure or convert at
least two (2 fleet vehicles to EVs; however, Applicants that propose to convert or acquire a greater number
of EVs will receive preference. Applicants will also be required to select charging equipment that meets
certain industry standards and safety requirements.
The application process will include gathering
information about the Applicant’s EV acquisition forecast and related charging equipment plans.
The Applicant will be required to provide a site plan
with the Application. The site plan should include
the proposed location of the EV charging equipment.
General guidelines for selecting the location for the
charging equipment include:
• Select a location in close proximity to the electric
facilities currently serving the site (this can help to lower infrastructure installation costs);
• Determine a convenient location for vehicle parking
while they will be charging (for both short and long
dwell times);
• Consider how vehicles move through the site, and
how to prevent the charging location from impeding
through-traffic;
• Consider locations where adequate parking exists
to serve the number of vehicles that will be
routinely charged;
• Consider any labor restrictions that may prevent
drivers from backing up vehicles, will a drive-through
type configuration be required;
• Consider vehicle charging needs beyond the initial
deployment, what future growth and expansion
might be taken into account;
• Consider the type of charging equipment that will be
used, the charging port to vehicle ratios, and desired
parking configurations surrounding the charging
stations. Will they be laid out in a radial fashion, be laid-out in rows, or other configurations;
• Consider the configuration of charging stations
themselves. Will they be overhead systems,
conventional pedestal mounted; wall mounted;
in-ground; etc.;
• For DCFC installations, consider proximity of
charging ports to the Power Conversion Units (PCU).
Following completion of the Enrollment Application,
Applicants will be required to upload additional
documents at the Charge Ready Transport Enrollment
Portal, including:
1.A site plan annotated with the desired location
of the charging equipment and vehicle parking
configuration(s);
2.A copy of the civil plan (requested, but not required).
SCE will evaluate all applications received and determine initial eligibility for Program participation. Applications will be accepted until SCE closes the Program due to
funds being fully subscribed or exhausted, or for any
other reason, in SCE’s sole discretion.
A. FUNDING REQUEST
13The Charge Ready Transport Enrollment Portal is located at www.sce.com/chargereadytransport
FUNDING REQUEST
15 2 EV Acquisition Plans
The Applicant’s EV acquisition plans will be captured
in the Application and are intended to reflect the
Applicant’s actual procurement plans (timing and
volume) for EVs over a ten (10)-year period. The EV
acquisition plan should be completed to the best of
the Applicant’s ability at time of application. Applicants should ensure their EV acquisition plans include a
minimum of two EVs to be on-site within 18 months.
SCE will leverage the information provided in the plan
and work directly with the Applicant in determining
what infrastructure may be needed, balanced by the
level of infrastructure that can be supported through
the Program given the quantity and timing of vehicles
to be procured. SCE’s goal is to design and install an
appropriate amount of infrastructure (neither under
nor overbuilt) that will be both used and useful during its installed life. In order to accomplish this goal, the EV acquisition plan needs to accurately reflect the number of EVs the Applicant plans to acquire and must meet a
minimum 1:1 port-to-vehicle ratio.
The more EVs the Applicant proposes to acquire or
convert, in both the near and medium term, the greater
priority the application will be given.
PHASE B
Funding Reservation
16
FUNDING RESERVATION
17 Program funds will be reserved for each approved
project following the completion of the following
activities (Steps 3-6).
3 Application Screening and Prioritization
After receiving a completed Enrollment Application, SCE will screen and prioritize each application.
SCE will review each received application, and based
on a number of factors, including but not limited to,
the number and timing of vehicles to be acquired, the
financial viability of the Program Applicant, the size
of the existing vehicle fleet, overall complexity and
cost of the project, existing or planned on-site load
management technologies (such as solar, battery
storage, or vehicle-to-grid, etc.), and the remaining
Program funds.14 These factors and others will all be
used to prioritize and determine if the project will be accepted for further consideration.
If SCE determines the project will move forward to
the next step, based on the information provided in
the application, SCE will schedule a site visit in order evaluate the site, discuss the project with the Applicant and develop a conceptual infrastructure design
(conceptual design).
4 Project Site Evaluation
Applicants may be requested to participate in the site
evaluation activity. SCE will request that someone
familiar with the site, the vehicles, and the proposed
project, typically the Facility Manager or Yard Manager, participate during the site visit.
If the Applicant has already decided which charging
equipment it plans to purchase, the Applicant should
email a copy of the charging equipment product
specification sheet(s) to SCE at
[email protected] advance of
the scheduled meeting. SCE also recommends that the
Applicant’s charging equipment supplier attend the site assessment if possible.
SCE’s team will leverage the site plans, sketches,
and drawings provided by the Applicant to perform
additional planning and design activities. The SCE team is typically comprised of a T&D infrastructure Project
Manager, an engineer from one of SCE’s design firms
that performs the customer-side make-ready design
work, and a SCE field inspector that is able to assess and evaluate the existing distribution facilities that are at or near the site.
During the visit, the SCE team will lay the groundwork
for developing a conceptual infrastructure design. This includes identifying where SCE will bring in power;
where the charging equipment will be located; visually
laying out the foot print of the planned location for
equipment; looking at and evaluating the area where
the vehicles are going to charge; and developing a
physical infrastructure layout. SCE will also evaluate the existing distribution infrastructure and the site’s existing service connection; assess the possible integration
opportunities with on-site or planned distributed energy resources (i.e., solar, battery storage, etc.). If feasible, SCE will use the site’s existing service connection to
reduce costs. Regardless of whether SCE can use the
existing service connection or the site requires a new
service connection, SCE will install a separate meter for the new EV load at each participating site.
During the site visit, SCE representatives may determine that the Applicant’s proposed location for the
installation of infrastructure would be more costly than other alternatives identified by SCE. The Applicant and SCE will discuss in good faith appropriate alternate
locations for a more cost-effective installation.
B. FUNDING RESERVATION
14As established by available budget and vehicle sector allocations authorized by the CPUC and further delineated by SCE. 15Please include your application number in the subject line, e.g. CRT-2022-xxxx, followed by “STEP 4”).
FUNDING RESERVATION
18 5 Conceptual Infrastructure Design
The conceptual design will be completed after SCE
performs the initial site assessment and determines that the project may move forward for final consideration.
SCE will utilize the information collected during the site visit (photographs, sketches, measurements, notes, and
any additional information that may have been provided
by the Applicant or its representative), combined with
additional off-site due diligence activities (i.e., engaging the local AHJ regarding permitting requirements,
ensuring there are no environmental issues associated
with the construction area, etc.) in order to draft the initial Design for the project.
SCE will also prepare high-level cost estimates for
the utility-side and customer-side infrastructure,
engineering, design and permitting. This cost estimate
will then be reviewed to ensure it meets Program
cost thresholds.
If the proposed project meets Program criteria and
cost thresholds, SCE will provide the Design exhibit
to the Applicant for approval. The Applicant will be
requested to accept and approve the Design within ten
(10) calendar days of receipt. If the Applicant does not approve the design, the Applicant must work with SCE
to reach agreement on alternate potential lay-out or
withdraw its application.
Applicants are also responsible for notifying SCE of
any other infrastructure projects that are planned or
underway at the site. Any infrastructure projects could potentially impact the designs provided by SCE. If the
Applicant is not the site owner, the Applicant will need to communicate with the site owner to verify and share the information with SCE.
At this stage, the Applicant must decide if it will elect to design, build, and install the customer-side makeready Infrastructure or have SCE perform the work.
Applicants should also review the sample “Grant
Easement” document to better understand how the
project easement document(s) will be structured. If the Applicant is not the site owner, the Applicant should
share the sample Grant Easement16 with the owner.
6 Program Participation Agreement
Following the Applicant’s approval of the conceptual
designs provided by SCE, and SCE’s decision to approve
the project, the Applicant will be presented with a
Program Participation Agreement (Agreement).
Before executing the Agreement, the Applicant must
affirmatively commit to and communicate the specific
charging equipment that will be purchased and installed, as well as to a final proposed vehicle acquisition plan.
SCE will include these elements in the Agreement for the Applicant’s final review and signature. Applicant must
also notify SCE of any change in the volume or timing of planned EV acquisitions.
The Applicant may choose to withdraw its application,
or cancel any further participation in this Program upon providing notice to SCE at any time prior to submission of a signed Agreement. Once an Agreement is signed by
the Applicant, and executed by SCE, Program funds will
be reserved and the Program Applicant’s status moves
to Participant.
Within forty-five (45) calendar days of the date funds
are reserved for the project, Participants are required to provide the following:
1. Documented proof of procurement of at least two
new EVs that will be onsite within 18 months, or
proof that the Participant has converted at least
two fossil-fueled vehicles to EVs.17 Vehicle procured
or converted after January 20, 2017 (the date SCE
filed its request to implement the MDHD Program),
but prior to May 2019, will be evaluated on a caseby-case basis, and depending on the specific circumstances surrounding those EV acquisitions, a
determination will be made by SCE regarding
Program applicability.
2. Proof of procurement of ALL vehicle charging
equipment designated for the project.
3. A completed “Rebate Assignment Form,” where
applicable. This form is used to capture the
information necessary for SCE to process and remit
applicable rebate payments.
Participants may be granted an extension beyond the
forty-five (45) day window at SCE’s sole discretion.
16A sample Grant Easement is included in the Appendix of this Handbook. 17 Further details about the required documentation are included in Step 7.
FUNDING RESERVATION
19 Participants will be bound to the contractual obligations specified in the Agreement once executed. Deviation
from these obligations may lead to cancelation of
participation and trigger activities leading up to, and including, SCE’s pursuit of direct reimbursement of
certain Program related expenditures. If the Participant fails to comply with the terms and conditions set forth in the Agreement, SCE may terminate participation in the
Program by sending the Participant a notice of default.
If the issues specified in the notice remain uncured
for five (5) business days from the Participant’s receipt (except for safety or security violations, in which case, SCE may terminate the agreement immediately and take
all actions, including, but not limited to, disconnecting the vehicle charging equipment), SCE may terminate
the Agreement and Participant’s continued participation in the Program. Such cancellation may result in the
Participant owing SCE reimbursement for Programrelated expenditures, as set forth in the Agreement.
SCE may seek reimbursement of certain costs if the
Agreement terminates, due to Participant’s actions
or inactions, prior to the end of the 10-year Term of
Service. For example, Participant is liable for SCE’s costs if the Participant, after executing the Agreement (1)
elects to terminate its participation in this Program,
or (2) SCE terminates the Agreement because of
Participant’s noncompliance with the Program
requirements (as described above) or other material
breach of the Agreement. Under these conditions,
the Participant will be responsible for reimbursing
costs incurred by SCE in connection with deploying
the Infrastructure at the participating charging site on a prorated basis (over the 10-year Term of Service),
including any Rebate Payment(s) (if already paid), within 60 days from the termination date.
Participants may not assign the Agreement without
prior written consent from SCE. If SCE grants consent,
the Participant’s successor in interest will be required to assume all rights and obligations of the Agreement for
the remaining duration of participation commitment.
Any assignment and assumption relating to transfer of
interests shall be in a form acceptable to SCE.
PHASE C
Pre-Construction Commitments
20
PRE-CONSTRUCTION COMMITMENTS
21 The following outlines key activities to be completed by a Participant following the execution of the Agreement
(steps 7-9).
7 Proof of Electric Vehicle Acquisition
Within forty-five (45) calendar days of the date funds are reserved for the project, the Participant will be required to provide proof of lease, purchase or conversion of
a minimum of two EVs. All documents should be
scanned and uploaded to the Charge Ready Transport
Enrollment Portal.18 Proof of acquisition can be satisfied by providing a scanned copy of the itemized purchase or lease agreements. The purchase or lease agreement(s)
must include:
• Execution Date;
• Lease term (if leased);
• EV dealer(s) name and address;
• Model numbers and quantity of EVs purchased,
leased or converted;
• Payment status (paid or payment terms);
• Expected vehicle delivery date (two of which must be
within 18 months);
• Payment status (paid or payment terms).
8 Proof of Charging Equipment Acquisition
Within forty-five (45) calendar days of the date funds are reserved for the project, Participants will be required to provide proof of purchase for ALL vehicle charging
equipment designated for the Project. The Participant
may request a limited extension of this procurement
period by submitting an extension request in writing
prior to the expiration of the initial 45 day period. SCE may, at its discretion, extend a Funding Reservation
beyond the initial 45 days, if, in SCE’s sole judgment, the Participant is actively seeking to complete procurement of the charging equipment.
Participant’s required activities to complete this step include submission of all required documents scanned
and uploaded to the Charge Ready Transport Enrollment
Portal. Required documentation includes:
1.Submission of a copy of the purchase order, paid
invoice, or sales receipt for charging equipment
(separately listed purchase price for the charging
equipment from any installation costs). The receipt
should include the purchase date, the make, model
and serial #’s of the charging equipment, expected
delivery date and individual unit pricing;
2.Submission of a copy of the Network Service
Agreement, which is required if any of the to-beinstalled charging stations will be used to fuel on-road electric vehicles;
3.For non-standard charging equipment, submission
of a copy of a Nationally Recognized Testing Labs
(NRTL) Safety Performance Evaluation Test
Report; and
4.For non-standard equipment, submission of
a signed copy of the “Technical Standards for
Nonstandard Charging Equipment”.
9 Rebate Assignment
Within forty-five (45) calendar days of the date funds
are reserved for the project, rebate-eligible Participants are required to complete the on-line Rebate Assignment
Form and upload copies of the IRS form W9, and
C. PRE-CONSTRUCTION COMMITMENTS
18Related documentation can be uploaded to the Charge Ready Transport Enrollment Portal at www.sce.com/chargereadytransport
PRE-CONSTRUCTION COMMITMENTS
22 if applicable, the CA 590 to the Charge Ready Transport Enrollment Portal. The Rebate Assignment form and tax forms are used to collect the necessary information in order for SCE to process and remit the rebate payments.
Once rebates are processed, a single rebate check will be issued. If the Participant qualifies for the Charging Equipment Rebate and the Make-Ready Rebate, a single check will be made out and issued to the Participant without the ability for the Participant to designate an alternate recipient. If the Participant is to only receive the Charging Equipment Rebate, the Participant will have the option to assign an alternate (eligible) payee.19
Rebate-eligible Participants are required to:
1. Complete the on-line Rebate Assignment Form;
2.Upload a copy of a completed and signed copy of IRS
Form W9; and
3. If applicable, upload a completed CA Form 590.
19Alternate payee must be registered with a valid SCE SAP Vendor ID.
PHASE D
Design & Build Phase
23
DESIGN & BUILD PHASE
24 The design and build phase will commence following
completion of the pre-construction commitments
outlined above. For any infrastructure installed by SCE, the amount and extent of equipment to be installed for
future EV fleet expansion will depend on various factors including costs and the time-frame for expected
vehicle deliveries.
Steps 10-14 outline the activities included when SCE
performs the customer-side make-ready infrastructure
work, and steps 15-19 outline the activities if and when the Participant elects to perform the customer-side
make-ready infrastructure work. Participants will either follow steps 10-14 or steps 15-19, but not both.
10 SCE Performs Detailed Site Design Work
Following the execution of an Agreement, and upon
receipt of all required Pre-Construction requirements,
SCE will commence drafting detailed design plans and
developing final cost estimates.
To build on the established conceptual design, SCE will send a survey crew to the project site to gather more
detailed information needed to develop a technical site design (preliminary design). The survey crew will take
more detailed measurements and perform activities,
such as identifying any existing underground utilities or infrastructure that may impact the planned build
location. The team will then create a base map that will include the specific location of the charging equipment infrastructure.
SCE team members will leverage site drawings, maps
and files and incorporate any other required design
elements such as ADA requirements and potential
guidelines set forth by the AHJ to create a digital civil plan map for the site.
These activities will result in the development of a
preliminary design, which will typically match the
conceptual design originally presented to the Applicant.
In some cases, modifications to the design might be
necessary. If, for example, during the site visit SCE’s survey crew finds underground obstructions by
using ground penetrating radar, relocation of some
infrastructure indicated on the design would be
required. Another example might include proposed
changes that arise in discussions with reviewing the
designs with the AHJ, which could lead to either small
or significant changes from the original planned layout. Any of these types of changes will be reflected the revised designs. Any significant changes deviating from the design originally presented to the Applicant will be discussed when SCE presents the preliminary design.
Any additional agreed-upon final changes proposed by
the Participant or SCE will be made during
this discussion.
The Participant will complete their review and approval of the preliminary design no later than ten (10) calendar days following receipt. Approval can be provided
during the meeting or via email within the requested
timeframe.20 SCE cannot move forward with any further
construction-related activities until this sign-off
is complete.
After receiving approval of the preliminary design, SCE will finalize the plans and submit them to the AHJ for
plan check and permitting. SCE may be required to make
minor changes to the Participant-approved preliminary
designs based on any potential feedback and/or
required changes received by the AHJ. If the changes
required are significant they will be discussed with and agreed to by the Participant. If the changes are not
significant, SCE will incorporate them into the drawings.
Once changes to the design are finalized, it will become D. DESIGN & BUILD PHASE
20Email a copy of the preliminary design signed for approval to [email protected]. Please include your application number in the subject line, e.g. CRT-2022-xxxx, followed by “STEP 10”.
DESIGN & BUILD PHASE
25 the final design. SCE will prepare the legal description for the easement based on the final design. Easement
documents will then be provided to the Participant and/ or the Property Owner, if different, for execution.
11 Grant Final Easement
The Participant is required to execute and notarize the easement, or, if Participant is not the property owner, ensure that the property owner executes and notarizes
the easement. Participant shall return the original
signed easement to SCE within thirty (30) calendar days from the date of receipt.
Participants are required to:
1. Email a copy of the notarized agreement to
[email protected] and
2. Return the original signed and notarized agreement
to SCE following the directions provided. The original
signed and notarized agreement is needed so that it
may be recorded with the appropriate county.
Counties will not record copies or PDF documents.
The documents are typically returned to SCE via US
Mail or courier (FedEx, UPS etc.) to SCE’s Real
Properties department or to its Contract firm (i.e.,
Spectrum Land Services). Specific mailing
instructions will be included with the easement
documents when provided to the Participant.
Once received, SCE will have the executed easement
recorded and filed. SCE cannot move forward with any
further construction-related activities until the necessary easements have been granted. Once final easements
have been granted, SCE will initiate the plan check and permitting process.
12 SCE to Request & Secure Permits
SCE will submit its construction plans to the relevant AJH to secure all necessary reviews, approvals and permits
for the work it performs.
The Participant may be required to sign permit
application documents as may be required by the AHJ.
If this is required, SCE will work with the Participant to submit the applications.
SCE must obtain all necessary easements and permits
before SCE can initiate any construction work.
After permits are obtained, SCE will provide the
Participant with the information necessary to establish a new SCE Service Account. Participant should discuss rate options with their SCE account representative.
13 Contruct Infrastructure
SCE will design, procure, construct and maintain the
necessary equipment on both the utility-side and
the customer-side of the meter up to the first point
of interconnection with the planned location of the
Participant’s charging equipment.
The utility-side and customer-side infrastructure typically includes transformer upgrade (when necessary), service
drop, meter panel/socket, circuit panel, conduit, and
wires up to the point of first interconnection with
Participant-procured charging equipment.22
There are generally four phases of construction,
which include:
• Phase 1: Construction of the infrastructure on the
customer-side of the meter. This is the infrastructure
from the new meter panel to the first point of
interconnection with the Participants EV
charging equipment.
• Phase 2: Utility-side civil construction, including
underground ducts and structures.
• Phase 3: Energizing the site. This will not occur until all hard construction from Phase 1 & 2 is complete.
All circuits will be checked for proper voltage up
to each make-ready stub. At this step a charging
equipment commissioning report is generated to
verify this final check and that proper voltage
is present.
• Phase 4: Charging Equipment Installation. Procuring,
installing and maintaining the vehicle charging
equipment will always be the responsibility of
the Participant.
Once SCE completes the installation of infrastructure on the utility-side of the meter and, when applicable, the 21Please include your application number in the subject line of the email, e.g. CRT-2022-xxxx, followed by “STEP 11”. 22A visual representation of this segment of work is included in Figure 1.
DESIGN & BUILD PHASE
26 customer-side make-ready, the Participant is required to provide approval of the work.
Within fifteen (15) calendar days after SCE provides
notification of the completion of the infrastructure work, Participants are required to provide SCE with approval
of the work performed by emailing a signed copy of the
“Infrastructure Acceptance and Approval Certificate”23 to [email protected]
The Participant is responsible for contacting the SCE call center and requesting a service “turn-on” for the newly metered Service Account.
14 Participant Installs Charging Equipment
Participants will be required to install the vehicle
charging equipment within 20 calendar days from the
completion of the utility-side and customer-side of the meter infrastructure work.
Participants are also required to comply with
the relevant items in the CPUC’s Transportation
Electrification Safety Requirements Checklist.25
Following the completed installation of the charging
equipment, the applicable inspection process will take
place. If the AHJ does not provide a formal inspection
process, the Participant must hire a licensed third-party inspection firm to inspect and approve the installation.
The third-party inspection must perform any and all
of the inspections that would typically be handled by a building & safety inspector.
Once the inspection is complete, Participant shall notify SCE in order to trigger the scheduling of a verification site visit.
Within ten (10) calendar days of completion of the
installation, Participants are required to provide copies of the following documents (1-6) for upload to the
Charge Ready Transport Enrollment Portal:
1. A copy of the installation permit and evidence of
final inspection;
2. A copy of the final invoice for the purchase of the
charging equipment;
3. A copy of the final equipment installation invoice
(in all cases the equipment purchase price MUST be
separately listed from the equipment installation
costs);
4. A copy of the “Charging Equipment
Registration Form”26;
5. A copy of the “EVSE Commissioning Report”;
6. A copy of the signed "Third-Party Funding
Attestation Form" to disclose of any outside funding
received for the project.
7. If the charging equipment procured was NOT listed
on SCE’s APL, the Participant is also required to
provide a copy of the Field Listing Inspection Report.
Additionally, any charging equipment that is publiclyaccessible must be reported by the Participant to the US Department of Energy’s EV Charging Station Locations
mapping tool.27
If the charging equipment procured by the Participant
was not listed on the APL, SCE may choose to perform
an equipment commissioning test. If this test is to
be performed, SCE will work with the Participant to
schedule and coordinate such testing.
23Form copy located in the Appendix of the Handbook.
24The Infrastructure Acceptance Form can be found in the Appendix of this Handbook. Please include your application number in the email subject line, e.g. CRT-2022-xxxx, followed by “STEP 13”).
25The Safety Requirements Checklist applies to CPUC-Approved Transportation Electrification Programs and can be downloaded from:
https://www.cpuc.ca.gov/-/media/cpuc-website/files/legacyfiles/s/6442458882-safety-requirements-checklist-final-draft-.pdf www.cpuc.ca.gov/WorkArea/ DownloadAsset.aspx?id=6442458882.
26A sample of Charging Equipment Registration form can be found in the Appendix of this Handbook. 27Accessible at: https://www.afdc.energy.gov/fuels/electricity_locations.html#/find/nearest?fuel=ELEC
DESIGN & BUILD PHASE
27 Although the CR Transport Program provides utilityside and customer-side of the meter make-ready infrastructure at no charge, Participants may elect
to instead design, procure, build and maintain the
customer-side make-ready infrastructure themselves.
Participants choosing this option will be responsible
for managing and coordinating all related work. If
Participants elect this option, they will receive the
Make-Ready Rebate, which is intended to cover up to 80
percent of the cost SCE would otherwise incur.28 The
actual rebate amount will be determined by SCE on a
site-by-site basis.
If the Participant chooses this option, SCE will still
design and install the utility-side infrastructure up to the new meter panel and will work with the Participant
to coordinate the infrastructure interconnection.
Construction activities must also comply with the
Transportation Electrification Safety
Requirements Checklist.29
15 Participant Performs Detailed
Site Design Work
Participants selecting to install the customer-side
make-ready infrastructure will be required to design,
purchase, construct and maintain the Infrastructure and are required to follow applicable ADA requirements and
guidelines set forth by the AHJ.
Participants will need to create a base map and civil plan (map), for both the location of the customer-side makeready and the location of the charging equipment, and provide copies to SCE as soon as possible so that the
utility-side infrastructure design work can commence.30 The Participant is required to submit the following
documents aggregated into a single email and submitted
to [email protected] SCE's email inbound size limit is 10MB.
1. A copy of the CAD base map detailing the proposed
location for the new meter switchgear and charger
locations (include E-sheet and single-line diagram(s)
following SCE’s “CAD File Requirements”32
2. A copy of the base map in *.pdf file format;
3. A copy of the estimated construction costs broken
out into three different categories. These include 1)
design and engineering costs, 2) permitting costs,
and 3) construction costs.
33 SCE will then draft and share its preliminary utilityside infrastructure design with the Participant via email.34 The Participant will be required to submit
approval to
[email protected] within ten
(10) calendar days before SCE will move forward
with final design.
D. DESIGN AND BUILD PHASE
CUSTOMER BUILDS
28Participants choosing this option will eligible for a rebate which will be the lesser of: (a) 80 percent of the Participant’s actual installation cost or (b) 80 percent of the average utility direct cost for installing the customer-side make-ready infrastructure for the relevant sector. 29The Safety Requirements Checklist applies to CPUC-Approved Transportation Electrification Programs and can be downloaded from:
https://www.cpuc.ca.gov/-/media/cpuc-website/files/legacyfiles/s/6442458882-safety-requirements-checklist-final-draft-.pdf www.cpuc.ca.gov/WorkArea/ DownloadAsset.aspx?id=6442458882.
30The Base Map might be the same conceptual design that SCE provided the Participant, or their own full preliminary working drawings for the construction work. See also the Site Plan Job Aid and Civil Plan Sample included in the Appendix of this Handbook. 31Please include your application number in the subject line of the email, e.g. CRT-20xx-xxxx, followed by “STEP 15”). 32The CAD file requirements can be found in the Appendix of this Handbook. 33These costs should not include any EV charging equipment costs or related EV charging equipment installation costs. A worksheet template is provided in the Appendix of this Handbook.
34Typically takes 3 to 4 weeks for SCE to create a preliminary design, and another two weeks after Participant’s approval of the preliminary design to create the final.
DESIGN & BUILD PHASE
28 The SCE team will leverage the Participant’s design work to draft the legal description to be used for the utilityside infrastructure easements. 16 Grant Final Easement
The SCE team will leverage the Participant’s design
work to draft the legal description to be used for the
utility-side infrastructure easement. The Participant will be required to provide an easement for the utility-side infrastructure that occurs on private property.
The Participant is required to execute and notarize the easement, or, if Participant is not the property owner, ensure that the property owner executes and notarizes
the easement. Participant shall return the original
signed easement to SCE within thirty (30) calendar days from the date of receipt.
Participants are required to:
1. Email a copy of the notarized agreement to
[email protected] and
2. Return the originally signed and notarized
agreement to SCE. The original signed and
notarized agreement is needed so that it may be
recorded with the appropriate county. Counties
will not record copies or PDF documents. The
documents are typically returned to SCE via US
Mail or courier (FedEx, UPS etc.) to SCE’s Real
Properties department or to one of their Contract
firm (i.e., Spectrum Land Services). Specific mailing
instructions will be included with the easement
documents when provided to the Participant.
Once received, SCE will have the executed easement
recorded and filed. SCE cannot move forward with any
further construction-related activities until the necessary easements have been granted. Once final easements
have been granted, SCE will initiate the plan check and permitting process.
17 Participant Requests and
Secures Permits
If Participants choose to design and install the makeready, they will be required to submit their construction plans to the relevant AHJ (e.g., City, County, Fire, Division of State Architect, etc.) to secure all necessary reviews, approvals and permits. SCE will not be responsible for
obtaining any permits for the make-ready work that the
Participant elects to perform.
SCE will secure any necessary permits for the
utility-side infrastructure.
SCE will provide the Participant with the information
necessary to establish a new SCE Service Account.
18 Construct Make-Ready Infrastructure
Participants will be responsible for managing and
coordinating all related customer-side make-ready
infrastructure design and installation work. Once the
construction plans have been finalized, Participants are required to email a copy of the detailed construction
schedule to SCE at
[email protected]
All construction of such make-ready Infrastructure
must be performed by state licensed and insured
contractors’ holding a valid C-10 contractor’s license.
All contractors performing this work are to use
International Brotherhood of Electrical Workers (IBEW)- signatory labor, use electricians with “Electric Vehicle Infrastructure Training Program” (EVITP)37 certification, and provide proof of EVITP Certification prior to
construction. Participants will be responsible to ensure compliance with these requirements.
The Participant activities in this step of the
process include:
• Scheduling a preconstruction meeting with SCE and
providing a detailed construction schedule;
• Procuring equipment;
• Managing and coordinating all customer-side makeready infrastructure work; • Ensuring installation contractor is state licensed,
insured and that the work is performed by IBEWsignatory labor; • Ensuring compliance with electrician training
certification (EVITP) and obtaining copies of the
training certificates in advance of the work
being performed;
35Please include your application number in the subject line, e.g. CRT-20xx-xxxx, followed by “STEP 16”. 36Please include your application number in the subject line, e.g. CRT-20xx-xxxx, followed by “STEP 18”. 37More information about this Program can be found at https://evitp.org/training/.
DESIGN & BUILD PHASE
29 • Ensuring compliance with the CPUC’s Transportation Electrification Safety Requirements Checklist;38
• Post installation, ensuring final inspection process is complete;
• Working with SCE Account Representative to select
TOU rate plan and request service turn-on (new
account activation).
If the AHJ does not provide a formal inspection
process, the Participant must hire a licensed third-party inspection firm to inspect and approve the installation.
The third-party inspection must perform any and all
of the inspections that would typically be handled by a building & safety inspector.
Following the completed installation of the make-ready
infrastructure, Participants are required to email the
following documents in .pdf format to SCE at
[email protected]
1.Evidence of final inspection;
2.A copy of the final as-built map; and
3.A signed copy of the Testament of Compliance with
the Safety Requirements Checklist.40
The Participant is responsible for contacting the SCE call center and requesting a service “turn-on” for the newly metered Service Account.
Following or concurrent with installation of the makeready infrastructure, but no later than 20 days beyond the completion of the make-ready work, the Participant
is required to complete the installation of the
charging equipment.
19 Participant Installs Charging Equipment
The Participant must install the EV charging equipment
within 20 calendar days of the completion of the makeready infrastructure work.
Following the completion of installation, the AHJ’s
routine final inspection process should be implemented.
When there isn’t a formal inspection process provided
by the AHJ, the Participant will need to hire a licensed third-party inspection firm to validate the installation of the make-ready infrastructure and charging equipment.
The third-party inspection would include any of the
inspections that would typically be handled by a building & safety inspector. This will include inspection of items such as, but not limited to: ensuring proper trench
depth; ensuring adequate cover and compaction of
trenches; proper conduit spacing; correct installation
of electrical equipment including connection, torque
settings etc.; panel release to SCE for energizing; and a final safety inspection.
Within ten (10) calendar days of completion of the
installation, Participants are required to provide copies of the following documents (1-6) for upload to the
Charge Ready Transport Enrollment Portal as they relate to the installation of the customer-side make-ready
infrastructure and charging equipment installation:41
1.A copy of the installation permit and evidence of
final inspection;
2.A copy of the final invoice for the purchase of the
charging equipment;
3.A copy of the final equipment installation invoice
(in all cases the equipment purchase price MUST
be separately listed from the equipment
installation costs);
4.A copy of the “Charging Equipment
Registration Form”;
5.A copy of the “EVSE Commissioning Report”;
6.If the charging equipment procured was NOT listed
on SCE’s APL, the Participant is also required to
provide a copy of the Field Listing Inspection Report.
Additionally, any charging equipment that is publiclyaccessible must be reported by the Participant to the US Department of Energy’s EV Charging Station Location
Mapping Tool.42
If the charging equipment procured by the Participant
was not listed on SCE’s APL, SCE may choose to perform
an equipment commissioning test. If this test is to
be performed, SCE will work with the Participant to
schedule and coordinate such testing.
38The Safety Requirements Checklist applies to CPUC-Approved Transportation Electrification Programs and can be downloaded from: https://www.cpuc.ca.gov/-/media/cpuc-website/files/legacyfiles/s/6442458882-safety-requirements-checklist-final-draft-.pdf 39Please include your application number in the subject line, e.g. CRT-20xx-xxxx, followed by “STEP 18”. 40A copy of this document can be found in the Appendix of this handbook. 41Document samples are available for many of these documents in the Appendix of this Handbook 42Accessible at: https://www.afdc.energy.gov/fuels/electricity_locations.html#/find/nearest?fuel=ELEC
PHASE E
Issue Rebates
30
ISSUE REBATES
31 At this step in the process, SCE will initiate the activities involved with issuing the Charging Equipment Rebate
and the Make-Ready Rebate, if applicable.
Following the completed installation of the vehicle
charging equipment and submission of the required
documentation, SCE will verify and initiate the rebate
remittance process (steps 20-21).
20. Charging Equipment Installation
Verification
After the Participant notifies SCE of the completed
installation of the vehicle charging equipment and has
submitted the required documentation, SCE will perform
a final site inspection. The inspection will primarily
involve verifying the charging equipment has been
successfully installed and is operational. This will also include ensuring the installed equipment matches the
make, models, and counts specified on the invoice, and
that the units are energized.
If the Participant had also chosen to install the
customer-side make-ready infrastructure, SCE will also
verify the information included in the “as-built” map
prior to issuing the Make-Ready Rebate.
21. Review Documentation & Issue Rebates
The rebate payment will be processed by SCE after
receiving any required documentation and verifying the
operational status of the charging equipment.
A. Charging Equipment Rebate
The only charging equipment eligible for rebate will be listed on SCE’s APL. The rebate value shown on the APL
is the maximum rebate that will be paid. The actual
rebate amount paid to the rebate-eligible Participant
may be reduced to ensure that when combined with any
other third-party rebates or incentives, the total rebate does not exceed the total equipment purchase costs.
Once the charging equipment has been verified as
operational, no additional documentation is required
from the Participant for SCE to process and remit
payment for the Charging Equipment Rebate.
B. Customer-Installed Make-Ready Rebate
Participants choosing to install the customer-side makeready Infrastructure will receive a rebate which will be the lesser of: (a) 80 percent of the Participant’s actual installation cost or (b) 80 percent of the average utility direct cost for installing the customer-side make-ready infrastructure for the relevant sector.
In order to receive a rebate for the completion of the
infrastructure build, and within ten (10) calendar days after completed installation of the charging equipment, the following documents should be scanned and
uploaded to the Charge Ready Transport Enrollment
Portal:
1.Submit a copy (following the instructions on the
Charge Ready Transport Enrollment Portal) of the
“Participant Installed Make-Ready Cost Breakdown
Worksheet”;44
2.A copy of the final “as-built” map for the
make-ready infrastructure;
3.A copy of the final inspection for the
make-ready Infrastructure.
22. Complete Program Participation
Survey(s)
Participants may be provided with Program-related
information request(s) and surveys at various times
throughout the Program. As a provision of participation in the CR Transport Program, SCE requires that
Participants provide timely responses to surveys and
other data requests in order to assist with Program
evaluation and improvement initiatives.
E. ISSUE REBATES
44A copy of this worksheet can be found in the Appendix of this Handbook.
PHASE F
Compliance Verification
32
COMPLIANCE VERIFICATION
33 Participants are required to adhere to all Program
requirements. SCE will verify three (3) specific
commitments in an on-going manner, to ensure
compliance with such commitments. These include 1)
compliance with planned EV acquisitions, 2) compliance
with ten-year commitment to operate charging
equipment, and 3) compliance with commitment
to share five-year port-level data. These are further
described in Steps 23-25.
23 Completion of Planned EV Acquisitions
SCE will monitor Participant’s EV acquisitions and
conversions to ensure that the Participant follows the
acquisition plan reflected in the Agreement. This is an important component of the Project because of the
significant infrastructure investments SCE will be making based upon the contractual commitments made by the
Participants. SCE will work with Participants to track and monitor EV fleet growth over the commitment period.
Participant activities included in this Step:
• Purchase, lease, or convert EVs as outlined in the
Agreement (adhere to volume and timing of vehicle
delivery). If for any reason, the volume or timing of
delivery deviates from the Agreement, notify SCE in
writing of the deviation and the reason for same.
Documents Required:
1.On-going response to SCE’s annual vehicle
acquisition survey. Participants will be asked to
provide the make and model of vehicles acquired
during that calendar year, and for information
relating to the retirement of any EV during that
calendar year.
24 Compliance with 10-Year Operation of
Charging Equipment Commitment
The Participant is required, at its own expense, to
operate and maintain charging equipment in good
working order at the originally installed location for at least ten (10) years. Within this timeframe, Participants may upgrade or replace their equipment at any
time with a qualified replacement provided that the
Participant is responsible for all associated costs, and the new equipment is operated and maintained for the
remainder of the ten (10)-year duration.
25 Compliance with 5-Year Port-Level Data
Sharing Commitment
All Participants must contract with a third party that
provides EV charging network services to manage the
charging equipment and access related usage data
for Charging Equipment fueling on-road vehicles.
Participants will be responsible for payment of all costs and charges associated with such services, which must
be maintained for at least five (5) years following the date the equipment is placed in service.
For the same five (5)-year period, Participants and their network services provider must agree to provide SCE
with access to usage data for each charging episode.
Contractors must electronically transmit to SCE on
a monthly basis the required data for all charging
equipment deployed under the Program supporting
on-road charging in the defined format. Aggregated
data (not attributable to any specific Participant) will be made publicly available as part of SCE’s reporting to the CPUC and various industry stakeholders and will be
used to identify load management opportunities and
enhance vehicle-grid integration for future
utility initiatives.
F. COMPLIANCE VERIFICATION
COMPLIANCE VERIFICATION
34 Participant activities included in this step:
• Maintain 5-year contract with Network Service Provider to capture and share port-level usage data for charging stations fueling on-road vehicles with SCE.
Documents Required:
1.Must provide monthly electronic usage data files
(conforming to SCE’s “Charging Equipment Usage Data
Monthly Report”) instructions.44
44The specific content and format for the routine report are included in the “Charging Equipment Usage Data Monthly Report” instructions located in the Appendix of this Handbook.
APPENDIX
Glossary of Terms
Program Documents
35
APPENDIX – GLOSSARY OF TERMS
36 Account Representative: An SCE employee in the BCD
organization serving as the SCE liaison for business
customers. Each Account Representative is typically
assigned as an account representative for a particular
industry segment (i.e., government, hospitals,
schools, etc.)
AHJ – (Authority Having Jurisdiction): the responsible
government entity having geographically based
jurisdiction that typically approves, inspects and permits construction projects (e.g., City, County, Fire, Division of State Architect, etc.)
APL: see “Approved Product List”
Approved Product List: The list of charging stations
approved by SCE and meeting SCE’s technical
requirements. Eligible Participants must select charging stations from the Approved Product List in order to
receive a Charging Equipment Rebate. SCE does not
provide any expressed, implied or prospective warranty, including any warranty of merchantability or fitness for any particular use or application, of any EV charging
equipment. The APL can be found in the Appendix of
this Handbook. SCE reserves the right to modify the list at any time.
As-Built Map: Construction drawings created by the
contractor and submitted by the Participant at the
completion of construction detailing any field approved revisions to the self-installed customer-side make-ready infrastructure. The final as-built map (in .pdf file format) is required for submission if the customer chooses to
perform the customer side of the meter
make-ready work.
Base Map: The Base Map is to be prepared in CAD
format from a detailed site survey. It is an overhead
view of the project site that includes property lines,
streets, curb and sidewalk, above ground structures
and building footprints, existing underground utilities and obstructions, and the desired location of planned
EV charging equipment. Submission of a Base Map
is required if the Participant chooses to perform the
customer side of the meter make-ready work. A sample
base map can be found in the Appendix of the
Program Handbook.
BCD (Business Customer Division): The Business
Customer Division (BCD) of Customer Service is the
primary contact for SCE’s business customers and serves as their Trusted Energy Advisor by meeting the energyrelated needs of the various business, government and agricultural customers.
CAD File Requirements: The Base Map is to be created
in AutoCAD 2009 or earlier format without crossreference drawings (XREFs). SCE’s CAD file requirements are included in the Appendix of this Handbook.
Charging Equipment Approved Product List: See
Approved Product List.
Charging Equipment Rebate: Financial reimbursement
paid to eligible Participant, or its designee, pursuant to this Agreement to offset a portion of the purchase of
approved Charging Equipment.
Charge Ready Transport Enrollment Portal: The
website where Applicants can apply for the Program,
check application status, and upload most required
documents for the Program. Participants can visit the
Charge Ready Transport Enrollment Portal at
www.sce.com/chargereadytransport.
Charging Equipment Registration Form: A form the
Charging Equipment Installer can provide showing the
subject Charging equipment serial numbers and other
pertinent station data.
Charge Ready Transport Program (CRTP): The Charge
Ready Transport Program is administered by SCE under
the auspices of the CPUC that, among other incentives,
provides no-cost charging infrastructure for eligible
Participants that is needed to electrify their on-road and non-road fleets.
Charging Station – (EV Charging Station): An individual charging station unit that may contain one or more
charging ports for the purpose of connecting the electric vehicle to a grid connected power source capable of
GLOSSARY OF TERMS
APPENDIX – GLOSSARY OF TERMS
37 recharging the vehicles battery pack. The individual connectors of the Charging Station are referred to as
ports. Each charging station can charge one or more
vehicles depending on the number of ports of which
each unit is equipped.
Civil Plan: Engineered site drawings detailing existing site structures, roads, curb face, utilities etc. Typically the civil plan is produced using the base map as the
underlying “base” with the new improvements drawn in
and labeled as either ‘future’ or ‘proposed’. The civil plan should be saved in a .pdf file format and is required for submission if the Participant chooses to perform the
customer side of the meter make-ready work. A sample
civil plan can be found in the Appendix of the
Program Handbook.
Conceptual Design: Map and related documents,
as applicable, that show the proposed layout of the
infrastructure and charging stations, including but not limited to, conduit routing and equipment placement.
The conceptual design is high level and will be
completed prior to execution of the Agreement and will
be further refined after funds are reserved.
CPUC – (California Public Utilities Commission): The
California state regulatory agency that is responsible
for regulating privately owned electric, natural gas,
telecommunications, water, railroad, rail transit, and
passenger transportation companies.
CPUC’s Transportation Electrification Safety
Requirements Checklist: The Safety Requirements
Checklist applies to CPUC-Approved Transportation
Electrification Programs and can be downloaded
from: https://www.cpuc.ca.gov/-/media/cpucwebsite/files/legacyfiles/s/6442458882-safetyrequirements-checklist-final-draft-.pdf Customer-Side Infrastructure: Also referred to
as the “make-ready” Infrastructure; see
Make-Ready Infrastructure.
DCFC – (Direct Current Fast Charging): Stations that
provide a high-power DC current, generally at least 25
kW, to the electric vehicle's battery without passing
through any onboard AC/DC converter, which means the
current is connected directly to the battery.
Disadvantaged Communities - (DACs): Census tracts in
SCE’s service territory with a top quartile score according to California Environmental Protection Agency’s latest
version of the CalEnviroScreen tool available at the time of the application submittal. The California Communities Environmental Health Screening Tool (CalEnviroScreen)
was released by the Office of Environmental Health
Hazard Assessment (OEHHA), on behalf of the
California Environmental Protection Agency (CalEPA).
CalEnviroScreen identifies California communities by
census tract that are disproportionately burdened by,
and vulnerable to, multiple sources of pollution. These communities are also referred to as “Disadvantaged”.
For more information, please visit
https://oehha.ca.gov/calenviroscreen
DR – (Demand Response): Demand response provides
an opportunity for consumers to play a role in the
operation of the electric grid by reducing or shifting
their electricity usage during peak periods (usage or cost based) in response to curtailment requests.
E-sheet and load calculations: Chart or graphical
representation of all connected load to an existing or
proposed switchgear or panel, shown in kW, kVA, kVAR
etc. Should be accompanied by a single line exhibit of
the switchgear.
Equipment Commissioning Test: SCE’s Field testing of
energized EV charging equipment at completion
of installation.
EV – (Electric Vehicle): A plug-in electric vehicle that is propelled by one or more electric motors and powered
by an onboard battery pack.
EVITP – (Electric Vehicle Infrastructure Training
Program) Certification: The document certifying an
electrician or contractor that has gone through the
Electric Vehicle Infrastructure Training Program process.
The EVITP Training Program has rigorous training
standards and is taught by instructors who have well
documented qualifications and considerable experience
in their areas of expertise. For more information, please visit https://www.evitp.org.
EVSE Commissioning Report: This report is created
after the make-ready infrastructure work is complete
and the site is energized. At this step a charging
equipment commissioning report is generated to verify
all circuits have proper voltage at each make-ready stub.
A sample report can be found in the Appendix of the
Program Handbook.
Field Listing Inspection Report: Where required, a
qualified NRTL representative shall conduct a field
inspection of installed equipment prior to energization.
A passing field inspection record, signed by a qualified person, shall be delivered to SCE prior to SCE’s approval of the equipment for operation.
APPENDIX – GLOSSARY OF TERMS
38 Final Design: Map and related documents, as
applicable, that show the proposed layout of the
Infrastructure and Charging Stations, including but not limited to, conduit routing and equipment placement.
The Final Design is the engineered construction drawing submitted for permitting and will be completed prior to start of construction.
Final Invoice: Statement of the total amount paid
by Participant to Charging Station Supplier(s) for the
purchase of Charging Stations.
Fortune 1000 list: Fortune 1000 companies include
companies listed on the Fortune 1000 list, subsidiaries of Fortune 1000 companies, corporate stores of Fortune
1000 companies, and private and international
companies with annual revenue at or above the lowest
cutoff point in the Fortune 1000.
IBEW Signatory Labor: General contractor and
subcontractor staff who are signatory to an IBEW union
contract.
IDR – (interval data recording [meter]): SCE will install a new meter for all EV charging equipment installed
under this Program. Each meter will be capable of
recording, storing and transmitting usage data. Usage
data for non-residential customers is captured in
15-minute intervals.
Infrastructure: All work and facilities, as determined by SCE, in SCE’s sole discretion and subject to change in
SCE’s sole discretion, to be located, designed and
installed by SCE, necessary to allow the Participant to install and operate the Charging Stations. Infrastructure may include, but is not limited to new transformers,
services, and meters, new panels, stepdown
transformers, conduits, wires, connectors, and any other hardware installed by SCE on the Site. If the Participant elects SCE to build the customer-side make ready
infrastructure, it will become a part of the Infrastructure.
Infrastructure Acceptance and Approval Certificate:
Form establishing the Participants certification that the Infrastructure installed by SCE has been fully performed and complies with design. This form is to be signed
by the participant after SCE completes installation of
Infrastructure, and prior to installation of
Charging Stations.
Level 1 – (Charging): Low power charging, typically at or below 120 volts.
Level 2 - (Charging): Medium power charging, typically
delivered between 220 and 240 volts.
Make-Ready Infrastructure: The infrastructure that
includes all infrastructure on the customer-side of the meter, from the new panel included in the completed
“utility-side” infrastructure work, up to the first point of interconnection with the customer’s EV
charging equipment.
Make Ready Rebate: If Participant elects to perform the customer-side make-ready Infrastructure work,
following the completed installation and submission
of required documentation, SCE will process a rebate
payment that is intended to offset a portion of the
Participants associated costs.
Network Service Agreement: A contractual Agreement
between a Network Service Provider and a Participant
for the purpose of proving Networking Services for the
installed Charging Equipment.
Network Services Provider: The 3rd party entity
that will provide Network Services for the EV Charging
Equipment installed at the Participants site. The Network Service Provider will be required to transmit port level data and other information to SCE complying with
Program requirements.
Non-Standard Equipment – (EV charging equipment):
Charging equipment that complies with SCE’s nonstandard technical requirements which must be approved by SCE for use.
Participant: see Program Participant.
Preliminary Design – (Preliminary infrastructure
design): Engineered infrastructure drawings at a
minimum of 50% completion. Must include conduit and
structure sizes and locations, load calculations and
single line exhibit with switchgear specifications.
Program: Also referred to as the Charge Ready
Transport Program (CRTP). The Charge Ready Transport
Program is designed to help Program Participants install the charging infrastructure needed to electrify their
medium- and heavy-duty fleets and non-road vehicles.
Program Participant: The SCE non-residential
customer that applies for the Program and executes the
Agreement. Also referred to as the “Participant”.
Program Participation Agreement: An agreement
between SCE and the Participant that includes the terms and conditions for participating in the Program and is
provided to an Applicant following SCE determination
that a project has be approved for the infrastructure
work required for the installation of EV
charging equipment.
APPENDIX – GLOSSARY OF TERMS
39 Rebate: Financial reimbursement paid to eligible
Participant, or its designee, pursuant to this Agreement to encourage the purchase and installation of approved
Charging Stations. The Charge Ready Transport
Program offers two different rebates to eligible
Participants, the Charging Equipment Rebate and, if
applicable, the Make Ready Rebate.
Rebate Assignment Form: An on-line web form the
Participant is required to complete if it wishes to have SCE process and remit any applicable Rebate payments.
Rebate Payment: The payment made by SCE to
Participant, or its designated assignee, for all applicable Rebates, if any, pursuant to the Program.
Safety Compliance Checklist: see also “CPUC TE Safety
Checklist”.
Service Account: An account associated with a
particular on-site meter established by SCE upon
customer request. To establish a new Service Account,
the Participant is responsible for contacting SCE’s
Customer Service Department (listed on the customer’s
monthly billing statement) and requesting a new service Turn-on.
Site: The premises, owned, leased or operated by the
Participant, where the Charging Stations will be installed.
Site Plan: The site plan is a birds-eye exhibit of a site with building footprints, roads, parking areas and other above ground structures notated. May be an engineered
drawing or may just be a satellite image with notes. A
site plan (in .pdf file format) is required to be submitted with a Program Application. A site plan job aid can be
found in the Appendix of this Program Handbook.
Standard Equipment – (EV charging equipment):
Charging equipment that complies with SCE’s technical
requirements and is included on SCE’s Approved
Product List.
TEPFS – (Transportation Electrification Project
Feasibility Sheet): Field checklist prepared by a SCE
Business Customer Division (BCD) representative. This
checklist gathers high-level information such as the
customer’s electrification plans, site topography and
existing utility equipment at the site.
Technical Requirements for Non-Standard Charging
Equipment: A list of charging equipment technical
requirements for non-standard charging equipment.
These requirements must be met in selecting charging
stations to be installed under this Program. The
Requirements can be found in the Appendix of the
Program Handbook.
Technical Requirements for Standard Charging
Equipment: A list of charging equipment technical
requirements for standard charging equipment. These
requirements must be met in order for charging stations to be added to SCE’s Approved Product List, and can be
found in the Appendix of the Program Handbook.
TOU – (Time-of-Use) Rate Plans: All TOU plans feature
energy charges that vary based on the time of day,
the day of the week, and the season. Some plans
also include demand charges that are based on the
maximum amount of electricity your business uses
at once. For more information about TOU rate plan
options, please visit https://www.sce.com/business/
rates/time-of-use, or https://www.sce.com/business/
rates/electric-car-business-rates on TOU-EV rates.
TRU – (Transport Refrigeration Units): Climate control
devices that provide the ability to heat or cool the trailer when the engine is shut off.
TSE – (Truck Stop Electrification): EV Charging Stations installed at a designated Truck Stop location for the
purpose of providing EV battery charging (L2 or above)
for vehicles in transit.
Turn-on: see Service Account
Utility-Side Infrastructure: all infrastructure from SCE’s distribution system to a new circuit panel that will be designed and installed by SCE to support EV charging.
Vehicle acquisition plan: This plan is provided by the
Program Applicant and is included in the Charge Ready
Transport Program Application. The plan outlines the
Applicant’s planned acquisition of EVs over a ten-year
period. This plan will be utilized to determine Program eligibility and for determining the site’s electrical
infrastructure needs.
APPENDIX – PRODUCT DOCUMENTS
40 • Charging Equipment Approved Product List
(on sce.com/crapl)
• Charging Equipment Registration Form - instructions
• Charging Equipment Registration Worksheet -
template
• Charging Equipment Usage Data Monthly
Report - Instructions
• Charging Equipment Usage Data Monthly
Report – Template
• Civil Plan – Sample
• Digital CAD file requirements – instructions
• EVSE Commissioning Report – Sample
• Grant of Easement - Sample
• Infrastructure and EVSE for Transport Refrigeration
Units- Informational
• Infrastructure Approval and Acceptance Certificate
• Participant Installed Make-Ready Cost
Breakdown worksheet
• Program Enrollment Application – Sample
• Program FAQ
• Program Participation Agreement – Sample
• Addendum Agreement - Customer-Side Make-Ready
Infrastructure Installation – Sample
• Program Participation Guide
• Program Participation Quick Reference Guide
• Rebate Assignment Form – Sample
• Safety Requirements Checklist for CPUC-Approved
Transportation Electrification Programs
(https://www.cpuc.ca.gov/-/media/cpuc-website/
files/legacyfiles/s/6442458882-safetyrequirements-checklist-final-draft-.pdf) • Site Plan Job Aid
• Technical Requirements for Non-Standard Charging
Equipment
• Technical Requirements for Standard Charging
Equipment
• Testament of Compliance with SCE’s Technical
Requirements for Non-Standard Charging Equipment
• Testament of Compliance with the Safety
Requirements Checklist for CPUC-Approved
Transportation Electrification Programs
• TRU and TSE Worksheet
PROGRAM DOCUMENTS
Charge Ready Transport Enrollment Portal: www.sce.com/ChargeReadyTransport Please refer to the portal to access these documents unless a different URL is provided.
INTERESTED? GIVE US A CALL!
Have questions or want to discuss your
transportation electrification plans?
Please call your SCE Account Representative
or 1 (800) 990-7788 to discuss next steps.
Or for more information, visit
www.sce.com/ChargeReadyTransport.
41
M M BO BO BO BO BOBOBO T SEB 9' (TYP)
18'
(TYP) 19' 18' 18' 18' 13'-1" 9'-4"
9'-4" 4'-6" (TYP) EXISTING EQUIPMENT EXISTING SCE TRANSFORMER P5309965, 12KV, 300 KVA, 480Y/277V, 3Ø, 4WC D R S U (TYP) Q W C D V W C D AF (TYP) HG J F AG (TYP) (TYP) F CUSTOMER TO DEMOLISH EXISTING WELL AREA FOR PROPOSED EVSE STALLS 4' Q T Drawing: P:\224\224-0228\CRT-2025-0039 COH\DD Phase\CP and SLD\CRT_2025-0039_COH_Conceptual Plan.dwg; Layout1 Plot by: aescobar Jul 14, 2025 - 9:23am SCALE: AS NOTED OF SHEETS CH. BY SHEET NO. DR. BY DATE CONSULTANT 900 S 10TH AVENUE, HANFORD, CA CRT-2025-0039 CITY OF HANFORD EVSE SITE IMPROVEMENTS GSAE 07-14-2025 NOTES: 1. UTILITY DISTRIBUTION INFRASTRUCTURE SHOWN IN RED BUILT BY OTHERS AND SHOWN ONLY FOR PROJECT CLARITY AND COORDINATION. 2. PROPOSED CHARGING = 8 TOTAL SPACES, 8 STANDARD EVSE 3. PROPOSED CHARGING = (4) CHARGEPOINT CPF-50-L-18-DUAL-40, 8 PORTS TOTAL. 4. PROPOSED STRIPING SHOWN FOR REFERENCE ONLY. STRIPING TO BE COMPLETED BY CUSTOMER. *LINEAR FOOTAGE QUANTITIES INCLUDE VERTICAL TRAVEL SYMBOL LEGEND: EXISTING BOLLARD EXISTING WHEELSTOP EXISTING MANHOLE PROPOSED SERVICE EQUIPMENT BOLLARD PROPOSED WHEELSTOP PROPOSED SERVICE METER PROPOSED STEP-DOWN TRANSFORMER PROPOSED DISTRIBUTION SUBPANEL PROPOSED CHARGE POINT [MODEL CPF50-L18] DUAL PORT STYLE CHARGERS (QTY. 4) SCE TRANSFORMER, BY T&D SCE ELECTRICAL SERVICE SUPPLY TO METER, BY T&D LIMITS OF WORK ELECTRICAL CONDUIT PROPOSED STRIPING PROPOSED CONCRETE BOMSEB T CONCEPTUAL PLAN 1 0 5 10 20 40 SCALE IN FEET CUSTOMER INFRASTRUCTURE IMPROVEMENTS CONSTRUCTION NOTES E.Q. CLEARING & GRUBBING 260 SF 2' WIDE UTILITY TRENCH 90 LF PROPOSED CONCRETE 120 SF INSTALL 112.5 KVA STEP DOWN TRANSFORMER 1 UNIT INSTALL 200 AMP SERVICE METER (NO PANELBOARD) 1 UNIT INSTALL 400 AMP DISTRIBUTION SUBPANEL 1 UNIT INSTALL BELOW GRADE PVC CONDUIT +2" 45 LF INSTALL BELOW GRADE PVC CONDUIT <2" 285 LF #8 WIRE CONDUCTOR 605 LF #6 WIRE CONDUCTOR 25 LF #4 WIRE CONDUCTOR 1,205 LF #2 WIRE CONDUCTOR 50 LF #3/0 WIRE CONDUCTOR 265 LF INSTALL SITE BOLLARDS 5 UNITS INSTALL WHEELSTOPS 8 UNITS CDFGHJQRSTUVWAFAG 2
Δ Y 12kV, 300kVA,
480/277V, 3Ø, 4W EXISTING SCE UTILITY TRANSFORMER (kVA RATING PER SCE) (NEMA 3R) PULL SECTION METERING SECTION LANDING LUGS M SERVICE METER, 200A BUS, 200A MAIN,
480Y/277V, 3Ø, 4W, 22kAIC MINIMUM Δ Y 112.5kVA, 480-208Y/120V 3Ø, 4W (NEMA 3R) NEW STEP DOWN TRANSFORMER 1 2 DISTRIBUTION PANEL "EV", 400 AMP BUS, 400 AMP MAIN 208Y/120V, 3Ø, 4W, 30 kAIC MINIMUM 70A 2P 70A 2P 8 (NEMA 3R) 400A3P MAIN TO EVSE-1 CHARGE PORTS 1 & 2 (50 FLA + 50 FLA) 2" U.G. PVC WITH (3) #3/0 Cu AND (1) #6 Cu GND MAIN 200A3P TO EVSE-4 CHARGE PORTS 7 & 8 (50 FLA + 50 FLA) 1-1/2" U.G. PVC WITH (4) #4 Cu AND (2) #8 Cu GND (TYP FRO EVSE 1 THROUGH EVSE -4) (2) 2" U.G. PVC WITH (4) #3/0 Cu AND (1) #2 Cu GND (IN EACH CONDUIT) 70A 2P 70A 2P 7 Drawing: P:\224\224-0228\CRT-2025-0039 COH\DD Phase\CP and SLD\CRT_2025-0039_COH_Single Line Diagram.dwg; Layout1 Plot by: aescobar Jul 14, 2025 - 9:23am SCALE: AS NOTED OF SHEETS CH. BY SHEET NO. DR. BY DATE CONSULTANT 900 S 10TH AVENUE, HANFORD, CA CRT-2025-0039 CITY OF HANFORD EVSE SITE IMPROVEMENTS GSAE 07-14-2025 NOTES: 1. TOTAL CONNECTED 3-PH KVA: 87.6 KVA AT 0.95PF 2. STANDARD RATED SERVICE PANELS, OVER CURRENT PROTECTION DEVICES AND WIRE SIZES BASED ON CEC/NEC REQUIREMENTS AT 125% CONTINUOUS LOAD. 100% RATED SERVICE PANELS, OVER CURRENT PROTECTION DEVICES AND WIRE SIZES BASED ON CEC/NEC REQUIREMENTS AT 100% CONTINUOUS LOAD. 3. TRANSFORMER LOADING BASED ON KVA REQUIREMENTS OF CHARGER AT 0.95 PF PER SCE (10.4KVA/CPF50 CHARGER). 4. , INDIVIDUAL CHARGE PORT NUMBER. THIS IS DOES NOT NECESSARILY CORRESPOND TO SPACE OR EVSE NUMBER. DUAL PORT CHARGERS ARE SHOWN PAIRED ON SINGLE LINE DIAGRAM AND CONCEPTUAL PLAN. 5. PER NEC 210.19 (A) INFORMATIONAL NOTE #4, "CONDUCTORS FOR BRANCH CIRCUITS AS DEFINED IN ARTICLE 100, SIZED TO PREVENT A VOLTAGE DROP EXCEEDING 3 PERCENT AT THE FARTHEST OUTLET OF POWER, HEATING, AND LIGHTING LOADS, OR COMBINATION OF SUCH LOADS, AND WHERE THE MAXIMUM TOTAL VOLTAGE DROP ON BOTH FEEDERS AND BRANCH CIRCUITS TO THE FARTHEST OUTLET DOES NOT EXCEED 5%." 6. MAXIMUM VOLTAGE DROP FOR CONDUCTORS: #4 WIRE= 2.4%, 3/0 WIRE= 0.3% # SINGLE LINE DIAGRAM 2 2
DATE:
ACCOUNTS PAYABLE
315 N. DOUTY ST.
HANFORD, CA 93230
TEL: (559) 585-2550
SLS: PAGE:
INSLS:
BY:
FOB:
FRT:
CUS PO #:
JOB NAME:
QUOTE #:
SHIPPING POINT
COLLECT
KJ-17527
426 W. LACEY BLVD.
HANFORD CA 93230
TEL: 559 583-6800 FAX: 559 583-6868
QUOTE FOR:
QUOTE EXPIRES
CONTACT:
REV #:
REV DATE:
004
MATT VALLIN
ACCT #:
001 001 OF
CITY OF HANFORD
900 SOUTH 10TH AVE.
MV
0012
0329
1030023
08/26/26
08/31/26
CITY OF HANFORD
MEDALLION SUPPLY HANFORD
09/30/2026
QTY MFR CATALOG #/DESCRIPTION PRICE UOM
EXT
LN AMT
CPF50-L18-PEDMNT-CMK6-D
UAL-GW-USA
01 0.00 4 .00 CHARG CPF50, USA, AC STATION 2X E
TYPE1 50A 1 PHASE
02 0.00 8 .00 CHARG EX2257-60 CMS SUITE PROFESSIONAL E
CLOUD PLAN
03 0.00 4 .00 CHARG CP-ASSURE-CPF50-1S-60M ASSURE FOR CPF50 E
STATIONS
04 0.00 4 .00 CHARG PN0048-01 ACTIVATION SERVICE E
05 26,830.00 1 26,830.00 LOT LOT PRICE E
29,043.48
MDSE:
TAX:
TOTAL:
2,213.48
26,830.00
CUSTOMER COPY
PLEASE NOTE: THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR CONVENIENCE AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS LOCATED AT SALES.OUR-TERMS.COM, WHICH WE MAY CHANGE FROM TIME TO TIME WITHOUT PRIOR NOTICE. WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS.
Confidentiality notice: This document and any attachments thereto, regardless of form or medium, may contain legally privileged and/or confidential, copyrighted, trademarked, patented or otherwise restricted information viewable by the intended recipient only.
Presented to:
Randy Shaw
Building Superintendent
900 S. 10th Avenue
Hanford, Ca 93230
Phone: 559) 469-7382
Email: [email protected]
Prepared by:
Heather Roeme
Account Manager
Mesa Energy Systems, Inc.
3980 N Chestnut Diagonal #101
Fresno, Ca 93726
Phone: 559-951-2158
E-mail: [email protected]
September 10, 2026
Proposal #26-090365
City of Hanford EV Charge Station Project Proposal
Public Works Revised A
Public Works Charge Up EV Stations
Proposal #: 26-090365
9/10/2026
Mesa Energy Systems, Inc.
2 Cromwell, Irvine, CA 92618 | Phone: 949.460.0460 | Fax: 949.460.8812 P a g e | 2
Introduction
We at Mesa Energy Systems, Inc. (an EMCOR Group company) would like to thank you for the opportunity to submit this proposal to the City of Hanford to install (4) Charging, Dual Port, Level II EV stations. We believe that our proposed package will meet or exceed your maintenance, reliability, and energy savings goals.
For over 40-years, Mesa Energy Systems has provided its clients with high quality mechanical, commercial HVAC, building automation services, and energy solutions that address today's most compelling energy related issues. Headquartered in Irvine, California, we have twelve offices across four states to better serve the greater Los Angeles, San Diego, San Francisco, Sacramento, Bakersfield, Fresno, Reno, Las Vegas, Phoenix, and Seattle areas.
Our customers’ increasingly complex needs have transformed Mesa Energy Systems from a traditional commercial HVAC service and retrofit company into a full-service Energy Solutions Company. Our goal is to help you achieve optimal building energy performance, utilizing improved building and mechanical maintenance, ongoing retro-commissioning, and favorable ROI energy retrofits.
Today, thanks to our customer partnerships and our commitment to our core values (Sense of urgency, WinWin, Accountability, Passion, and Love), Mesa Energy Systems Inc. is the West Coast’s leading HVAC service and retrofit contractor.
We are extremely confident that we will deliver on every aspect detailed in this proposal.
Again, thank you for giving Mesa Energy Systems the opportunity to be of service. We look forward to the prospect of working with you and assisting you with your facilities’ HVAC maintenance and upgrade needs.
Feel free to reach out to us should you want to discuss anything further.
Sincerely,
Mesa Energy Systems, Inc.
Heather Roeme
Heather Roeme
Account Manager
Public Works Charge Up EV Stations
Proposal #: 26-090365
9/10/2026
Mesa Energy Systems, Inc.
2 Cromwell, Irvine, CA 92618 | Phone: 949.460.0460 | Fax: 949.460.8812 P a g e | 3
Proposal Summary
Mesa Energy Systems, Inc. (“Contractor”) is pleased to provide the City of Hanford (“Customer”) with this proposal to install (4) Charging, Dual Port, Level II EV stations at the Public Works Department at 900 S 10th Ave, Hanford, CA 93230
Scope of Work
SCE Charge Ready Program – SCE to provide electrical requirements for all (4) Dual Port, CPF50 EV Ready charging stations for Public Works.
City of Hanford procures and provide (4) Dual Port, CPF50 EV
1. Drawings Provided by the City of Hanford
2. Electrical conduits/wiring and power requirements are already provided
3. Utility metering requirements are in place, handled by SCE
4. Site Preparation & Verification
5. Confirm charging station’s locations match drawings and site instructions o Confirm mounting surface condition
o Switch off the main circuit breaker
o LOTO
o Pour Concrete base at Charger Location and Install EV CP provided Template o Install Model CPF50 (4) Charging Stations, Dual Port, Level II, posts brackets or pedestals as required
o Restore Power at the Panel
o Confirm the EV Charger Powers up
o Confirm Wi-Fi/Ethernet/cellular connectivity
o Setting Preferences, power limits, schedules etc.
o Final Functional Test (Charge Point Certification Work)
6. Verify the charger detects plug -in vehicle EVSE
7. Confirm charging
8. Test basic safety features
9. Commissioning Documentation
Public Works Charge Up EV Stations
Proposal #: 26-090365
9/10/2026
Mesa Energy Systems, Inc.
2 Cromwell, Irvine, CA 92618 | Phone: 949.460.0460 | Fax: 949.460.8812 P a g e | 4
Inclusions, Exclusions & Project Clarifications
Checked items below are included in this proposal; non-checked items are excluded.
Engineering, Permits & Bonds
Mechanical Engineering Structural Engineering
Electrical Engineering X Plan Check Fees X
Mechanical Permits Electrical Permits X
Structural Permits Street Closure Permits
Performance Bond Architectural Drawings
Rigging and Specialty Rentals
Rigging Scissor Lift as Required
Helicopter Other:
Additional Services
Comfort Air Balance Certified Air Balance
Water Balance Certified Water Balance
Recover Refrigerant Per EPA Guideline Dispose of old Equipment Project to be Performed at the Below Listed Times
Normal Business Hours (M-F 7 am to 5 pm) X Overtime (non-Normal Business Hours) Normal Hours and Overtime Other:
Specialty Trades
Electrical X Abatement
Framing of Curbs & Openings Duct Cleaning
Re-roofing Seismic Upgrades
Insulation of New Ducting (As Required) Insulation of New Piping (As Required) Coring X-Ray Prior to Coring
Project Completion
Start Up and Commissioning X Factory Start Up
Operation & Maintenance Manuals in electronic format X As Built Drawings in electronic format Additional Components
New Programmable Digital Thermostat EMCOR Retains All Salvage Rights X Smoke Detectors in Supply Duct Smoke Detectors Return Ducts Warranties
90-Day Labor and Materials from Date of Beneficial Use
One (1) year Labor and Materials from Date of Beneficial Use X
Public Works Charge Up EV Stations
Proposal #: 26-090365
9/10/2026
Mesa Energy Systems, Inc.
2 Cromwell, Irvine, CA 92618 | Phone: 949.460.0460 | Fax: 949.460.8812 P a g e | 5
General Project Clarifications
Concealed Conditions
If concealed or unknown conditions of an unusual nature which affect the performance of the work are encountered below the roof line or above the ceiling or in an existing part of the building other than the work, which conditions are not ordinarily found to exist or which differ materially from those generally recognized as inherent in work of the character provided for in this Agreement, notice by the observing party shall be given promptly to the other party, if possible before conditions are disturbed and in no event later than fourteen days after first observance of the conditions. The Contract Sum shall be equitably adjusted for such concealed or unknown conditions by Change Order upon claim made within fourteen days after claimant becomes aware of the conditions.
Regulatory Changes
Mesa Energy Systems Inc. shall be compensated for changes in the Work necessitated by the enactment or revision of codes, laws or regulations subsequent to the execution of this Agreement.
Hazardous Materials
Customer hereby agrees to indemnify, defend and hold harmless Mesa Energy Systems, Inc. and its agents, employees, consultants and subcontractors from and against any claim, damage, allegation, suit, cause of action, cost, loss, expense or injury in connection with Hazardous Materials not introduced to the Project by the Indemnified Parties, including, without limitation, all costs of remediation, experts, consultants or other costs in connection with Hazardous Materials associated with the Project.
Unforeseen Conditions
Customer understands and agrees that Mesa Energy Systems, Inc. shall not be liable for added costs or time delays caused by unforeseen conditions at the Project, including, without limitation, unanticipated rerouting of existing piping, fire sprinklers or gas piping. In the event that the fire sprinklers, water, electrical conduit or gas piping are required to be relocated, Mesa shall not be responsible for such work. Mesa Energy Systems, Inc. or a subcontractor under the control and supervision of Customer shall perform such work.
NFPA 70E
Mesa technicians are trained to understand the specific hazards associated with electrical energy according to NFPA 70E, Standard for Electrical Safety in the Workplace. They are trained in safety-related work practices and procedural requirements as necessary to provide protection from the electrical hazards associated with their respective job or task assignments. Documented safe work practices include lockout/tagout and energy isolation. Category 2 personal protective equipment is issued for electrical hazards while working on voltages between 50 and 480 volts. Mesa's policy is to remove the energized electrical hazard by working on de-energized circuits and by using the written lockout/tagout policies and procedures when feasible.
Public Works Charge Up EV Stations
Proposal #: 26-090365
9/10/2026
Mesa Energy Systems, Inc.
2 Cromwell, Irvine, CA 92618 | Phone: 949.460.0460 | Fax: 949.460.8812 P a g e | 6
Licenses
Mesa Energy Systems, Inc. holds the following licenses:
Supply Chain
The parties understand and agree that (i) there are current issues with the manufacture and supply of various materials and equipment (all, collectively, “Goods”), which issues generally are referred to as “supply chain disruption” (“Disruption”), (ii) the Disruption arises from a variety of global, national, and local factors, all of which are beyond the control of Mesa Energy Systems, and (iii) the Disruption has impacted suppliers’ ability to provide Goods by dates certain, in the quantities ordered, and/or for the specified price.
This proposal is conditioned on Mesa Energy Systems, Inc. confirming the price, delivery time, and availability of goods with Mesa Energy System’s subcontractors, vendors, and/or suppliers at the time when Mesa Energy Systems, Inc. and customer are ready to enter a final contract for the proposed work. Mesa Energy Systems, Inc. reserves the right to (i) adjust the proposal price and schedule in the final contract if needed due to such confirmation, and (ii) condition the final contract on, and include in it, any reservations and/or limitations that Mesa Energy Systems Inc. must accept from its subcontractors, vendors, and/or suppliers to obtain any goods.
To the extent this quotation/proposal includes materials, products, and/or equipment that are manufactured, produced, assembled in, or otherwise originate from, a country other than the United States, the price set forth herein for such items is guaranteed through June 2027. After such time, Mesa Energy Systems, Inc. reserves the right to increase the price set forth herein for such items when the parties enter a contract for the work or when Mesa Energy Systems, Inc. actually orders such items, whichever the later, to reflect the then-current price of such items, as such pricing may be affected by market conditions
STATE LICENSE NUMBER CLASSIFICATIONS
Arizona ROC 350025 C-4
Arizona ROC 322130 C-77
Arizona ROC 244611 C-39
Arizona ROC 292050 CR-16
Arizona ROC 279512 C-77
Arizona ROC 294369 KB-1
California 611215 B, C-4, C-7, C10, C20, C36, C38, C46
Nevada 0079466 B-2
Nevada 0073520 C-21
Nevada 0083284 C-2A, C-2D
Nevada 0085759 C-1
Washington MESAEES777CH HVAC/RFRG, MAINTENANCE
Washington MESAEES770QF GENERAL
Public Works Charge Up EV Stations
Proposal #: 26-090365
9/10/2026
Mesa Energy Systems, Inc.
2 Cromwell, Irvine, CA 92618 | Phone: 949.460.0460 | Fax: 949.460.8812 P a g e | 7
including, but not limited to, tariffs, quotas, and/or duties. The parties agree that the pricing for such items in this quotation/proposal is guaranteed only for such time, and Customer assumes the risk of any such price increases for such items after such time. If Customer fails to sign this quotation/proposal within 30 days from the date of this quotation/proposal, this quotation/proposal shall be deemed void, withdrawn, and canceled.
Any contract concerning this proposal shall include the following:
The parties understand and agree that (i) there are current issues with the manufacture and supply of various materials and equipment (all, collectively, “Goods”), which issues generally are referred to as “supply chain disruption” (“Disruption”), (ii) the Disruption arises from a variety of global, national, and local factors, all of which are beyond the control of Mesa Energy Systems, and (iii) the Disruption has impacted supplier’s ability to provide Goods by dates certain, in the quantities ordered, and/or for the specified price.
Mesa Energy Systems therefore cannot guaranty the timely or complete performance of work that is dependent on the supply of the following specific Goods for this project: (4) Dual Port, CPF50 EV Ready charging stations for Public Works (City Provides EV equipment) And, to the extent Mesa Energy Systems’ supplier(s) are unable to meet their obligations to Mesa Energy Systems solely due to the Disruption, Mesa Energy Systems (i) shall not be deemed in breach of contract or otherwise assessed costs or damages arising from the Disruption and (ii) shall be entitled to (a) an equitable extension of time and (b) an increase in the contract price for Goods, but only if the price increases 5% above the price Mesa Energy Systems had secured from its supplier at the time of order.
Credit Card Payment
A credit card surcharge of 3.00% will be charged at checkout automatically for all payments initiated via www.PayEMCOR.com. You may avoid this fee and pay via check or ACH instead. To make a payment by credit card, please go to www.payemcor.com. Enter the following 3-digit code: 778 into the “ID code” field, and Mesa Energy Systems will appear on the right-hand side of the screen. Enter your credit card and payment details as directed on the screen to complete the payment.
Public Works Charge Up EV Stations
Proposal #: 26-090365
9/10/2026
Mesa Energy Systems, Inc.
2 Cromwell, Irvine, CA 92618 | Phone: 949.460.0460 | Fax: 949.460.8812 P a g e | 8
Terms and Conditions
1. Contractor will perform the services (“Services”) set forth in the attached proposal (“Proposal”).
2. Contractor will perform the Services during normal working hours, Monday through Friday, unless specified otherwise in writing by Contractor. If Customer requests that Contractor provide Services on an expedited basis and/or outside normal working hours, Customer shall pay all additional charges for freight, labor, or materials according to Contractor’s established rates and fees.
3. If Contractor determines that other work beyond the Services is required, such work shall not constitute a part of the Services, and Contractor will provide Customer with a quotation for such work.
4. Customer agrees to (i) provide safe and reasonable access, and any other assistance as is reasonably necessary, so that Contractor can perform the Services and (ii) remove and replace/refinish any part of the work site that must be disturbed so Contractor can perform the Services.
5. Contractor shall not perform any service that concerns hazardous materials, and shall have no responsibility for remediation, accumulation, storage, transportation, or disposal of any hazardous materials generated by Customer or present at the work site.
6. Contractor shall not be required to perform any Services where hazardous materials are present or where Contractor suspects the presence of hazardous materials, and Contractor immediately may stop providing Services in either instance and notify Customer of the circumstance giving rise to the stoppage.
7. Customer agrees to pay Contractor the lump sum or time and materials rates set forth in the Proposal, and all excise, sales, use, occupation or other similar taxes connected with Contractor’s performance of the Services.
8. Customer’s payment is due net 30 days from date of invoice, and late payment to Contractor shall be subject to interest at the rate of one and onehalf percent (1½ %) per month, not to exceed the maximum amount allowed by applicable law. Contractor may cease providing Services, including warranty services, if Customer fails to make any payment that is due and owing.
9. Materials provided will be free from defects for one (1) year from the date of the Services or to the extent of the manufacturer’s warranty, whichever the lesser. Workmanship provided will be good and of a workman-like standard for sixty (60) days from the date of the Services. During the applicable warranty period, Contractor promptly shall repair or replace, at its sole option and at its own expense, any defective materials or workmanship during normal working hours (for defective materials, Contractor only will provide (i) warranty coverage to the extent that Contractor is able to enforce liability against the manufacturer and (ii) necessary labor at its own expense for sixty (60) days from the date of the Service and during normal working hours). Customer’s sole and exclusive warranty is the repair or replacement set forth herein. If Customer requests that Contractor provide warranty services on an expedited basis and/or outside normal working hours, Customer shall pay all additional charges for freight, labor, or materials according to Contractor’s established rates and fees.
10. Contractor’s warranty applies only to materials and workmanship furnished by Contractor. Contractor’s warranty shall be null and void if (i) Customer fails properly to operate and maintain equipment and/or the system for which Services were provided, (ii) acts of vandalism or other alterations or modifications occur that affect the equipment and/or the system for which Services were provided, or (iii) Customer subsequently has another contractor provide goods or services that affect to the Services.
11. Contractor shall not be liable for any delay, or loss or damage arising therefrom, and shall be entitled to additional time for the Services, if the delay is caused by an occurrence beyond the reasonable control of Contractor.
12. Contractor is not responsible for equipment and/or system design deficiencies, obsolete equipment or systems, equipment or systems beyond serviceable life, or electrical failures, and Customer shall remain obligated to pay for Services if the Proposal properly was performed but the Services do not remedy the condition giving rise to the Proposal because of the foregoing.
13. Contractor shall not be liable for operation of any equipment or system, nor for injury to person or damage to property, except to the extent such injury or damage is caused by the negligent acts or omissions of Contractor, and only to the proportionate extent of Contractor’s negligence.
14. Under no circumstances, whether arising out of contract, tort (including negligence), strict liability, warranty or otherwise, shall either party be liable to the other for special, indirect, incidental, consequential, exemplary or punitive damages of any nature.
15. In no event shall Contractor’s aggregate liability to Customer exceed an amount that is the lesser of (i) the amount of the Proposal or (ii) the cost to Contractor to repair or replace the item giving rise to the claim.
16. This Proposal shall be governed by the laws of the State where the Services are performed, without giving effect to its conflict of laws provisions. Any action concerning the subject matter of this Proposal shall be commenced in the State court of such State, which shall have exclusive jurisdiction over such action. Any such action shall be submitted TO THE COURT ONLY for resolution, WITHOUT TRIAL TO A JURY. THE PARTIES HEREBY WAIVE ANY RIGHT TO A JURY TRIAL REGARDING ANY SUCH ACTION.
17. Contractor shall be entitled to all fees and costs, including reasonable attorney’s fees, incurred by it in any action to collect amounts due to it from Customer.
18. By signing the Proposal, Customer authorizes Contractor to perform the Services and agrees to these Terms and Conditions and those set forth in the Proposal. Customer further agrees that the Proposal and these Terms and Conditions constitute the parties’ entire agreement, and any other documents generated or provided by Customer are intended only to create payment authority for Customer’s internal purposes. No such Customer documents shall form a part of this agreement, or constitute a counteroffer, amendment, modification, or revision, and hereby are rejected by Contractor.
19. This proposal, including but not limited to pricing and schedule, is made contingent upon the work addressed herein not being adversely affected, either directly or indirectly, by the COVID-19 pandemic and/or the Corona virus. This proposal is further conditioned upon the parties agreeing, prior to beginning of any work and in writing as part of any contract/subcontract, that any (i) schedule issues (including, but not limited to, delay, acceleration, compression, interference, hindrance), (ii) overtime hours or added resources to perform work, (iii) shortages (whether as to labor, subcontracted services, materials, or supplies), (iv) change orders, extra work, or extra costs, or (v) inefficiency and impacts relating to the foregoing, that arise as a result of the COVID-19 pandemic or Corona virus will entitle contractor to a change order equitably addressing impacts to its time for performance and costs.
Public Works Charge Up EV Stations
Proposal #: 26-090365
9/10/2026
Mesa Energy Systems, Inc.
2 Cromwell, Irvine, CA 92618 | Phone: 949.460.0460 | Fax: 949.460.8812 P a g e | 9
Project Cost
The total cost including applicable taxes is: $20,222
This proposal, scope of work, and pricing is valid for 30-days from the date of this proposal.
This Proposal is prevailing Wage
(Signage provided by City of Hanford)
Payment Terms
30% Mobilization due net 30-days.
Remaining balance paid via progress billings due net 30-days.
Payments received via credit card will be charged a 3.00% surcharge.
Agreement Execution
This agreement defines the understanding of services between Mesa Energy Systems, Inc. and City of Hanford . This agreement shall begin on Customer’s Acceptance Date, or upon receipt of a Letter of Intent.
Wet signature or time-stamped, verifiable digital signature constitutes acceptance of this proposal.
Customer Acceptance: City of Hanford Mesa Energy Systems, Inc:
Signature Signature
Printed Name Printed Name
Title Date Title Date
13.I.
AGENDA
STAFF REPORT
MEETING DATE: 10/6/2026 AGENDA SECTION: CONSENT CALENDAR SUBJECT:
Approval of the Notice of Completion for Tract No. 937 a DR Horton Subdivision, located at the southwest corner of Hanford Armona Road and Aquifer Drive, in the City of Hanford RECOMMENDATION:
That the City Council, by motion:
1. Approve the Notice of Completion for Tract No. 937 and authorize the Mayor to execute and the City Clerk to file the Notice with the Kings County Recorder's Office.
RECOMMENDED MOTION:
I make a motion that the City Council:
1. Approve the Notice of Completion for Tract No. 937 and authorize the Mayor to execute and the City Clerk to file the Notice with the Kings County Recorder's Office.
BACKGROUND:
Billingsley Ranch, Tract No. 937, is a 95-lot single-family residential development located at the southwest corner of Hanford-Armona Rd. and Aquifer Dr., as shown on the attached Final Map. The Final Map for Tract No. 937 was approved by Hanford City Council on November 19, 2024.
The developer, D.R. Horton CA3, Inc, A Delaware Corporation has completed all required public improvements for the subdivision and provided a warranty security (Maintenance Bond) in the amount of $837,307.61, representing ten percent (10%) of the total improvement costs. The Maintenance Bond is held for one year following the recording of the Notice of Completion and serves as a warranty for the public improvements installed under the Subdivision Agreement.
PRIOR PLANNING COMMISSION ACTION:
• Planning Commission approved the tentative map for Tract 937 on January 24, 2023.
PRIOR COUNCIL ACTION:
• City Council approved the Final Map for Tract 937 on November 19, 2024.
• City Council approved Resolution 2025-10-R The Establishment of CFD 2025-1 for Public Safety on March 18, 2025
• City Council approved Resolution 2025-11-R The Establishment of CFD 2025-1 for Public Maintenance on March 18, 2025
• City Council approved Resolution 2026-6-R The Amendment to make changes to the Rate and Method of Apportionment of Special Tax for CFD 2025-2 on February 17, 2026 FISCAL IMPACT:
Under the applicable Subdivision Agreement, D.R. Horton CA3, Inc. was responsible for constructing certain public street and infrastructure improvements eligible for reimbursement per the City’s Development Impact Fee Program. Staff estimates reimbursements for Hanford Armona Road arterial pavement improvements, approximately 1,316 linear feet of sewer pipe over sizing along Hanford Armona Road, and Aquifer Drive major collector pavement improvements to total $348,500.00, more or less, subject to final review and acceptance by the City Engineer. Authorization for reimbursement will be submitted for City Council approval at a later date.
The City of Hanford has established two Community Facilities Districts (CFDs) to provide ongoing funding for public services and maintenance associated with new development. CFD No. 2025-1 (Public Safety Services) provides funding for police and fire protection services, while CFD No. 2025- 2 (Public Maintenance Services) provides funding for park maintenance, drainage maintenance, and street maintenance associated with Billingsley Ranch, Tract No 937. Properties subject to the applicable CFD are assessed as a special tax in accordance with the adopted Rate and Method of Apportionment for each district.
STRATEGIC GOAL:
This item supports the Quality of Life, Fiscal Sustainability, and Efficient and High Performing Government priorities identified in the 2026-2029 Hanford Strategic Plan by investing in critical wastewater infrastructure that serves the community and CFD's to ensure fiscal sustainability of essential municipal services; measures that reflect an efficient and high performing governmental organization:
STRATEGIC GOAL: Indicates which City Strategic Goal(s) this item supports.
Check all that apply.
☐
Quality of
Life
☐
Community
Engagement
☐
Fiscal
Sustainability
☐
Efficient &
High
Performing
Government
ATTACHMENTS:
1. City Aerial Map
2. Tract 937, NOC Recorders Form
3. Tract 937, NOC Recorders Form
4. Maintenance Bond 0280159 (Billingsley Ranch)
5. Tract 937 Subdivision Agreement
6. Tract 937 - Billingsley Ranch
Billingsley Ranch
Tract No. 937
95-lot Single-Family Residential Development
located at the southwest corner of
Hanford Armona Rd. and Aquifer Dr.
Billingsley Ranch
Tract No. 937
95-lot Single-Family Residential Development
located at the southwest corner of
Hanford Armona Rd. and Aquifer Dr.
RECORDING REQUESTED BY:
CITY OF HANFORD
When recorded return to:
City Clerk
City of Hanford
315 North Douty Street
Hanford, California 93230-3951
G.C. 27361.3 - Fee NIL
NOTICE OF COMPLETION
TO WHOM IT MAY CONCERN:
YOU ARE HEREBY NOTIFIED AS FOLLOWS:
1. The work of Improvement is located near: Southwest corner of Hanford-Armona Rd. and Aquifer Dr., in the City of Hanford
2. The Improvement is particularly described as: Tract 937 Subdivision Infrastructure Improvements.
3. The date of completion of the work of Improvement: 08/04/26
4. The Owner of the work of Improvement: City of Hanford
5. The nature of the owner’s interest or estate: Fee Simple
6. The name of the original contractor for the work of Improvement: D.R. Horton CA3, Inc, A Delaware Corporation
7. The surety for the work of Improvement: Berkley Insurance Company – Bond 0280159
8. Accepted by minute action of the City Council of the City of Hanford on:
, 2026.
I certify under penalty of perjury that the foregoing is true and correct.
Dated this __________day of _______________________, 2026.
BY:
Mark Kairis, Mayor
City of Hanford, County of Kings, State of California
I, the undersigned, say:
I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at Hanford, California, this day of 2026.
BY: ________________________________________
Mark Kairis, Mayor
City of Hanford, County of Kings, State of California
Authority: Section 1181 Civil Code
RECORDING REQUESTED BY:
CITY OF HANFORD
When recorded return to:
City Clerk
City of Hanford
315 North Douty Street
Hanford, California 93230-3951
G.C. 27361.3 - Fee NIL
NOTICE OF COMPLETION
TO WHOM IT MAY CONCERN:
YOU ARE HEREBY NOTIFIED AS FOLLOWS:
1. The work of Improvement is located near: Southwest corner of Hanford-Armona Rd. and Aquifer Dr., in the City of Hanford
2. The Improvement is particularly described as: Tract 937 Subdivision Infrastructure Improvements.
3. The date of completion of the work of Improvement: 08/04/26
4. The Owner of the work of Improvement: City of Hanford
5. The nature of the owner’s interest or estate: Fee Simple
6. The name of the original contractor for the work of Improvement: D.R. Horton CA3, Inc, A Delaware Corporation
7. The surety for the work of Improvement: Berkley Insurance Company – Bond 0280159
8. Accepted by minute action of the City Council of the City of Hanford on: , 2026.
I certify under penalty of perjury that the foregoing is true and correct.
Dated this __________day of _______________________, 2026.
BY:
Mark Kairis, Mayor
City of Hanford, County of Kings, State of California
I, the undersigned, say:
I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at Hanford, California, this day of 2026.
BY: ________________________________________
Mark Kairis, Mayor
City of Hanford, County of Kings, State of California
Authority: Section 1181 Civil Code
13.J.
AGENDA
STAFF REPORT
MEETING DATE: 10/6/2026 AGENDA SECTION: CONSENT CALENDAR SUBJECT:
Waiver of second reading and adoption of Ordinance 26-06 to grant the City Manager authorization to accept, on behalf of the governing body, streets and roads or portions thereof, into the city street system and to record conveyances to the city of real property interests for street and road uses and purposes.
Recommendation:
Staff recommends that City Council, by motion, waive the second reading of and adopt Ordinance 26-06 to grant the City Manager authorization to accept, on behalf of the governing body, streets and roads or portions thereof, into the city street system and to record conveyances to the city of real property interests for street and road uses and purposes.
Recommended Motion:
I move to waive the second reading and adopt Ordinance 26-06 to grant the City Manager authorization to accept, on behalf of the governing body, streets and roads or portions thereof, into the city street system and to record conveyances to the city of real property interests for street and road uses and purposes.
Summary:
At present, the City Council must accept roads into the city street system by adoption of resolutions as needed, based on project-specific conditions. California Street and Highways Code Section 1806(c) states that the governing body of a city may, by ordinance, designate a city officer to accept, on behalf of the governing body, streets and roads or portions thereof, into the city street system and to record conveyances to the city of real property interests for street and road uses and purposes.
City staff recommends that the City Council authorize the City Manager to exercise acceptance authority per California Street and Highways Code Section 1806(c) since Hanford Municipal Code Section 2.08.060.K. allows the City Manager to perform such duties and exercise such powers as may be delegated to the City Manager from time to time by ordinance or resolution of the City Council.
Background:
The proposed Ordinance would eliminate the need for staff to seek separate City Council actions to accept streets and roads or portions thereof, into the city street system and to record conveyances to
the City of real property interests for street and road uses and purposes. This change would reduce the amount of staff time involved in preparing staff reports, thereby reducing delays in overall project deliverables.
The City Council and Planning Commission will retain approval authority for development projects as currently identified in the City’s Municipal Code. Additionally, dedications on any final map or parcel map will continue to be approved by the City Council in accordance with the Subdivision Map Act.
This procedural change is proposed as an effort to streamline the City of Hanford's process of acceptance of streets and roads or portions thereof into the city street system and to record conveyances of real property interests for street and road purposes ministerially. The primary objectives are to improve operational efficiency, reduce project turnaround times, and optimize the use of staff time and resources.
While this ordinance will allow the City Manager to accept dedications into the City Street System, in order for the City Manager to accept other types of dedications, both in fee and as easements, a resolution (proposed at this same Council meeting) will also need to be adopted.
Environmental Review:
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it proposes an organizational structure change that will not result in any direct or indirect physical change in the environment.
Prior Council Action:
N/A
Prior Planning Commission Action:
N/A
Fiscal Impact:
N/A
STRATEGIC GOAL: Indicates which City Strategic Goal(s) this item supports.
Check all that apply.
☐
Quality
of
Life
☐
Community
Engagement
☐
Fiscal
Sustainability
☐
Efficient & High
Performing
Government
ATTACHMENTS:
1. Ordinance
ORDINANCE NO. 26-06
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HANFORD, CALIFORNIA, DECLARING THE CITY MANAGERS’ AUTHORIZATION TO ACCEPT, ON BEHALF OF THE
GOVERNING BODY, STREETS AND ROADS OR PORTIONS THEREOF, INTO THE CITY
STREET SYSTEM AND TO RECORD CONVEYANCES TO THE CITY OF REAL PROPERTY
INTERESTS FOR STREET AND ROAD USES AND PURPOSES
WHEREAS, pursuing practices that improve efficiency saves the City of Hanford valuable resources; and
WHEREAS, currently the City Council of the City of Hanford accepts streets and roads or portions thereof into the city street system on a project-by-project basis; and WHEREAS, pursuant to Municipal Code Section 2.08.060(K) the City Manager may exercise authority delegated by the City Council; and
WHEREAS, the California Street and Highways Code Section 1806(c) states that the governing body of a city may, by ordinance, designate a city officer to accept, on behalf of the governing body, streets and roads or portions thereof, into the city street system and to record conveyances to the city of real property interests for street and road uses and purposes; and WHEREAS, by delegating authority to the City Manager to accept streets and roads or portions thereof into the city street system, the City Council would improve efficiency, save staff time and have a positive impact on the City’s resources.
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Hanford as follows:
Section 1. The foregoing recitals are true and correct and are incorporated herein by this reference.
Section 2. The City Council hereby authorizes the City Manager to accept streets and roads or portions thereof, into the city street system and to record conveyances to the city of real property interests for street and road uses and purposes.
Section 3. This Ordinance shall take effect thirty (30) days after its adoption and shall be published once in the Hanford Sentinel within fifteen (15) days after its passage or a summary of this ordinance shall be published in the Hanford Sentinel in a manner consistent with the requirements of the California Government Code.
Passed and adopted at a regular meeting of the City Council of the City of Hanford, duly called and held on October 6, 2026, by the following roll call vote:
AYES: ___________________________________________________________________ NOES:___________________________________________________________________
ABSTAIN: _______________________________________________________________ ABSENT: ________________________________________________________________ Approved
_______________________
MARK KAIRIS
MAYOR of the City of Hanford
Attest:
NATALIE CORRAL
CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF KINGS )
CITY OF HANFORD )
I, Natalie Corral, City Clerk of the City of Hanford, do hereby certify the foregoing Ordinance was duly passed and adopted at a regular meeting of the City Council of the City of Hanford held on the 6
th day of October, 2026.
Date:
City Clerk
13.K.
AGENDA
STAFF REPORT
MEETING DATE: 10/6/2026 AGENDA SECTION: CONSENT CALENDAR SUBJECT:
Award of a Contract to Sancon Technologies (Huntington Beach, CA) for the FY 2026-27 Sewer Manhole Repair & Recoating Project RFB 2027-02 for $58,839, funded by the Wastewater Capital Fund (0362), and authorize the City Manager to execute the contract, related documents, and approve change orders within the project budget.
RECOMMENDATION
That the City Council, by motion:
1. Award the construction contract for the FY 2026-27 Sewer Manhole Repair & Recoating Project, RFB 2027-02, to Vortex Services, LLC dba Sancon Technologies in the amount of $58,839;
2. Authorize the City Manager to enter into and execute the contract and related documents necessary to implement the award.
3. Allow the City Manager to approve changes and/or change orders as necessary within the project budget.
RECOMMENDED MOTION
I move to award the construction contract for the FY 2026-27 Sewer Manhole Repair & Recoating Project, RFB 2027-02, to Vortex Services, LLC dba Sancon Technologies in the amount of $58,839, and authorize the City Manager to enter into and execute the contract and related documents necessary to implement the award, and to approve changes and/or change orders as necessary within the project budget.
BACKGROUND
The City issued RFB 2027-02 for the FY 2026-27 Sewer Manhole Repair & Recoating Project, Project No. 20730000-826657, to rehabilitate sanitary sewer manholes within the City. The work is intended to repair deteriorated manhole channels and protect interior concrete surfaces from the corrosive wastewater environment.
The contract documents identify seven work locations identified by the Wastewater management team. Six manholes will receive channel repair and recoating, and one manhole will receive recoating only. The contractor will provide all labor, materials, equipment, traffic control, confined-space entry
measures, temporary flow control, cleaning, surface preparation, repairs, protective coating, testing, hauling, disposal, cleanup, and related incidentals.
Sanitary sewer manholes are continuously exposed to moisture, corrosive gases, and wastewater conditions that can deteriorate concrete surfaces, channels, and benches over time. If left unaddressed, this deterioration can contribute to infiltration, structural damage, disrupted wastewater flow, and more extensive future repairs. This project will repair damaged manhole channels and apply a protective interior coating at seven identified locations, restoring proper operation and extending the useful life of these critical sewer-system assets. Completing the work proactively will help maintain reliable service while reducing the likelihood of emergency repairs and higher long-term rehabilitation costs.
DISCUSSION AND BID RESULTS
Two bids were received electronically through Bidnet Direct until 2:00 p.m. on September 2, 2026, and were opened digitally. The available bid package shows that Vortex Services, LLC dba Sancon Technologies submitted a total bid of $58,839.00 and acknowledged Addenda Numbers. 1 through 3.
Sancon is the apparent low bidder.
Sancon's bid consists of $7,000.00 for mobilization, site preparation, miscellaneous facilities, and traffic control; $45,162.00 for channel repair and recoating at six manholes; and $6,677.00 for recoating one manhole.
Bidder Business
Location
Bid Amount Result
Vortex Services, LLC dba
Sancon Technologies
Huntington Beach,
California
$58,839.00 Apparent low
bidder
Dawson-Mauldin, LLC Selma, California $77,000.00
The contract documents provide for award to the lowest responsible bidder whose proposal complies with the bidding requirements. The successful bidder must execute the contract and provide the required bonds and insurance within 20 calendar days after receiving notice of award. Before execution, staff will complete its final responsiveness and responsibility review and verify the contractor's legal name, licensing, bonds, and insurance.
PROJECT SCHEDULE AND PUBLIC ACCESS
Council award is anticipated for October 6, 2026. The contract time is 45 calendar days, excluding City-recognized holidays, beginning on the date established in the Notice to Proceed. The contractor must submit a project schedule, traffic control plan, confined-space plan, flow-control approach, and work sequencing plan before construction begins.
The contractor must maintain access for residents, businesses, pedestrians, emergency services, solid waste collection, and through traffic to the greatest extent practical. Complete road closures are not permitted without prior written approval. The contractor must notify the City at least 48 hours before starting work at each manhole location.
FISCAL IMPACT
The total requested project costs are $79,854.85, consisting of $58,839.00 for the construction contract, $10,000.00 for City project management and inspection, $600.00 for miscellaneous expenses, and a 15% construction contingency of $10,415.85. The adopted budget is available in the Wastewater Capital Fund under Project Account No. 20730000-826657. The requested authorization is within the approved adopted project budget of $100,000.00 and does not require any additional appropriation. The remaining balance of $20,145.15 will be rolled over into the next fiscal year’s project fund budget if not used or needed for this project.
Fiscal Item Amount or Funding Detail
Funding source Wastewater Capital Fund
Account / CIP NO. 20730000-826657
Available Project Budget $100,000
Estimated Project Costs:
Construction contract $58,839.00
City Project Management &
Inspection
$10,000.00
Misc. Expenses
(postage/media/clerical)
$600.00
Project contingency (15%) $10,415.85
Total Estimate Project Cost $79,854.85
Budget Surplus (Deficit) $20,145
STRATEGIC GOAL: Indicates which City Strategic Goal(s) this item supports.
Check all that apply.
☐
Quality of
Life
☐
Community
Engagement
☐
Fiscal
Sustainability
☐
Efficient &
High
Performing
Government
This item supports the Quality of Life and Efficient and High Performing Government priority in the 2026-2029 Hanford Strategic Plan by investing in critical wastewater infrastructure that serves the community.
ATTACHMENTS:
1. FY 26-27 Sewer Manhole Repair & Recoating Project - Sancon
RFB No. 2027-02
FY 27 Sewer Manhole Repair & Recoating
Project
20730000-826657
Contract No. 262702 Page 370 of 1622
CITY OF HANFORD
CALIFORNIA
SPECIFICATIONS, PROPOSAL AND AGREEMENT
FOR
FY 27 SEWER MANHOLE REPAIR & RECOATING PROJECT
Lisa Dock, P. E.
City Engineer
Registered Civil Engineer
Certificate No. C68225
Contract No. 262702 Page 371 of 1622
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INDEX
CONTRACT DOCUMENTS
PAGE NO.
Notice to Contractors C-1
Bid Requirements and Conditions C-2
1. Proposal Forms C-2
2. Examination of Plans, Specifications, Special Provisions, and Site of Work C-2
3. Interpretation of Project Documents C-3
4. Approximate Estimate C-3
5. Bid Prices C-3
6. Proposal Guaranty-Bid Bond C-3
7. Withdrawal of Proposals C-4
8. Rejection of Proposals C-4
9. Qualification of Bidders C-4
10. Disqualification of Bidders C-4
11. Designation of Subcontractors C-5
12. Recovery of Kickbacks by the City C-5
13. Material Guaranty C-5
14. Prevailing Wage Requirements C-5
15. Overtime Requirements C-7
16. Addenda C-7
17. Local Vendor Preference C-8
18. Protest/Appeals C-8
Bidders Checklist C-9
Bid Proposal C-10
Bid Schedule C-12
Bid Guaranty Bond C-13
Certification of Bidders Experience & Qualifications C-14 Bidders List C-16
Designation of Subcontractors C-17
Non-Collusion Declaration C-18
Workers’ Compensation Insurance Certificate C-19
Equal Employment Opportunity Compliance Certificate C-20 Americans with Disabilities Act Compliance Certificate C-21 Ownership Disclosure for Contractors and Subcontractors C-22 Contract No. 262702 Page 372 of 1622
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PAGE NO.
Drug-Free Workplace Certification C-23
Iran Contracting Act Certification C-24
Award and Execution of Contract C-25
1. Award of Contract C-25
2. Contract Bonds C-25
3. Execution of Contract C-26
4. Failure to Execute Contract C-26
5. Return of Proposal Guaranties C-27
6. Insurance Requirements C-27
7. Minimum Scope of Insurance C-27
8. Minimum Limits of Insurance C-27
9. Deductibles & Self-Insured Retentions C-28
10. Other Insurance Provisions Endorsements C-28
11. Acceptability of Insurers C-29
12. Verification of Coverage C-29
13. Subcontractors C-30
14. City Indemnification C-30
15. Estimates C-30
16. Compliance with Laws C-30
17. Licenses C-30
18. Assignment and Subcontracting C-31
19. Sole and Only Contract C-31
20. Invalidity C-31
21. Amendment C-31
22. Governing Law C-31
23. Waiver C-31
24. Authority to Enter Contract C-32
25. Notice C-32
Labor Compliance Program and Labor C-32
and Other Code Requirements Certificate
Agreement C-42
Performance Bonds C-45
Labor and Materials Bond C-47
Guaranty Bond C-49
Contract No. 262702 Page 373 of 1622
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PAGE NO.
Russia Sanctions Executive Order N-6-22 C-51
Equal Opportunity C-51
Subletting or Assigning the Contract C-53
Safety: Accident Prevention C-54
Partial Payment Requests C-55
SPECIAL PROVISIONS S-1
Section 1 Definitions, Conflicts, and Project Organization S-2 Section 2 General Requirements and Scope of Work S-2
Section 3 Contractor Submittals S-5
Section 4 Execution, Materials, and Quality Control S-5 Section 5 Measurement and Payment S-7
Appendix A City Standard Details S-9
Appendix B Manhole Location Maps and Photos S-12
Contract No. 262702 Page 374 of 1622
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NOTICE TO CONTRACTORS
Bid submissions will be received through Bidnet Direct’s California Purchasing Group website until 2:00 p.m. on Wednesday, September 2, 2026, at which time bids will be opened digitally and posted for the following work in accordance with the plans and specifications:
FY 27 SEWER MANHOLE REPAIR & RECOATING PROJECT
Bids are required for the entire work as described herein:
The work generally consists of furnishing all labor, materials, equipment, and appurtenances necessary to perform sanitary sewer manhole channel repairs and install an interior protective coating system within the sanitary sewer manholes, in accordance with the project specifications and the coating manufacturer’s recommendations and requirements.
Plans, specifications, and proposal forms to be used for bidding shall only be obtained through the Bidnet Direct’s California Purchasing Group website:
http://www.bidnetdirect.com/california/cityofhanford.
All vendors looking to do business with the City of Hanford are encouraged to register to access bids, related documents, addenda, plan holder lists, and award information. All bid documents shall be included in the Bidnet Direct’s California Purchasing Group website submission to be valid at the time of bid opening.
Bids must be accompanied by a bidder′s security made payable to the City of Hanford for an amount equal to at least ten percent (10%) of the amount bid, such guaranty to be forfeited should the bidder to whom the contract is awarded fail to enter into this contract.
All questions regarding this project shall be in writing and shall be submitted through Bidnet, no later than 4:00 P.M. on Wednesday August 26, 2026.
Local Vendor Preference: In an effort to encourage local businesses to provide goods and services to the City, the City Council has adopted a Local Vendor Preference Policy. This preference applies to businesses with a fixed business address located within the Hanford city limits. A post office box will not be accepted as a qualifying business address. The City reserves the right to request documentation verifying the business’s Hanford address.
Any change to, or clarification of, the project plans and specifications shall be made by addendum issued to plan holders of record. Questions that result in a change or clarification shall be included in the addendum with the City’s response.
All bids are to be compared on the basis of the City Engineer′s estimate of the quantities of work to be done. No bids will be accepted from a Contractor who has not been licensed in accordance with the provisions of Chapter 9, Division 3 of Business and Professions Code. The City reserves the right to reject any or all bids. In accordance with the provisions of Section 1770 to 1781 of the Labor Code, the City of Hanford has ascertained that the General Prevailing Rate of Wages applicable to the work being done for this project is as per the State of California Prevailing Wage rates for the County of Kings, of which wage scale on file in the City Engineer′s office and the Department of Industrial Relations prevailing wage rate determinations website at https://www.dir.ca.gov/Public-Works/Prevailing-Wage.html. The Contractor to whom the Contract No. 262702 Page 375 of 1622
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contract is awarded shall pay not less than the specified prevailing wages to all workmen employed in the execution of the contract.
The City of Hanford, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US. C.§§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of age, race religion, creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender, gender identity or expression, sexual orientation, or military and veteran status in consideration for an award.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR). No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)). No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
BID REQUIREMENTS AND CONDITIONS
This contract is made by and between the City of Hanford, a municipal corporation (“City”), and
______________________________________________ (“Contractor”).
The undersigned hereby agrees to perform work as described in the Scope of Work and the following criteria:
1. Proposal Forms
The entire Bid Packet shall be submitted digitally through Bidnet Direct’s California Purchasing Group website: http://www.bidnetdirect.com/california/cityofhanford . All vendors looking to do business with the City of Hanford are encouraged to register to access bids, related documents, addendum and award information.
It is the sole responsibility of the bidder to see that his bid is submitted electronically by the proper time. All bids received after the scheduled closing time for receipt of the bids shall be rejected.
The bidder is responsible for verifying and submitting with the bid proposal, at minimum, that the bid proposal is signed, that all addenda issued are received, that the bid bond is included with the proposal, and that the Non-Collusion Declaration is signed. Bids will be considered non- responsive if these items are not included with the original bid submittal.
2. Examination of Plans, Specifications, Special Provisions and Site of the Work The bidder shall carefully examine the site of the work contemplated, and the proposal, plans, specifications, and contract forms, therefore. It will be assumed that the bidder has investigated and is satisfied as to the conditions to be encountered regarding character, quality, and quantities of work to be performed and the materials to be furnished, and as to the requirements of these specifications, the Special Provisions, and the Contract. It is Vortex Services, LLC dba Sancon Technologies Contract No. 262702 Page 376 of 1622 RFB 2027-02
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mutually agreed that submission of a proposal shall be considered "prima facie" evidence that the bidder has made such an examination.
3. Interpretation of Project Documents
Bidders, prospective subcontractors, manufacturers, and suppliers may request interpretation of the project documents prior to bid opening. Requests shall be made through Bidnet in the form of a Request for Information. Requests to clarify the source of materials, equipment, suppliers or any other such matter which does not modify, change, increase, or decrease the scope of work requires no action by the Owner other than a response to the bidder requesting clarification. Requests to clarify possible ambiguous, conflicting, or incomplete statements or designs, or any other such clarification which modifies, changes, increases or decreases the scope of work requires issuance of an addendum by the Owner for the interpretation to become effective.
4. Approximate Estimate
The quantities given in the proposal and contract forms are approximate only, being given as a basis for any comparison of bids, and the City Council does not, expressly or by implications, agree that the actual amount of work will correspond therewith but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or expedient by the Engineer.
5. Bid Prices
Bid prices shall include everything necessary for the completion of the work including but not limited to providing the materials, equipment, tools, plant and other facilities, and the management, superintendence, labor, and services. Bid prices shall include allowance for federal, state, and local taxes.
6. Proposal Guaranty – Bid Bond
Each proposal shall be accompanied by one of the following forms of bidder's security: cash, certified check, cashier's check, or a bidder's bond executed by an admitted surety insurer, made payable to the City of Hanford for an amount equal to at least ten percent (10%) of the total bid amount. No bid will be considered unless such cash, certified check, cashier's check or bidder's bond is attached therewith. Bidder’s Bond shall be furnished from an admitted surety insurer listed in the Federal Register.
Pursuant to California Code of Civil Procedure Section 995.120 an "Admitted Surety Insurer" is defined as a corporate insurer or a reciprocal or inter-insurance exchange to which the Insurance Commissioner of the State of California has issued a Certificate of Authority to transact surety insurance in the State of California.
A scanned copy of Bid Bonds must be submitted electronically with the bid through Bidnet prior to bid opening. Original hard copies of Bid Bonds shall be provided by the apparent low bidder within five business days following bid open and can be received at 900 S. 10th Ave. Hanford CA 93230 addressed to Robert Buchanan.
7. Withdrawal of Proposals
Any bid may be withdrawn at any point prior to the hour fixed in the Notice to Contractors for the opening of bids provided that a request in writing, executed by the bidder or his duly Contract No. 262702 Page 377 of 1622
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authorized representative for the withdrawal of such bid, is filed with the City Director of Finance. The withdrawal of a bid will not prejudice the right of the bidder to file a new bid.
Bids will be opened at the time fixed in the advertised Notice to Contractors through Bidnet, and a bid will not be received after that time, nor may a bid be withdrawn after the time fixed in such notice.
8. Rejection of Proposals
Proposals may be rejected if they show any alterations of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind. The City of Hanford reserves the right to reject any and/or all proposals.
9. Qualification of Bidder
Bidder shall certify that he is, at the time of bidding, and shall be throughout the period of the contract, licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code of the State of California to do the type of work contemplated in the project manual.
The bidder shall further certify that he is skilled and regularly engaged in the general class and type of work called for in the project manual.
The bidder also certifies that he is knowledgeable of the unusual and peculiar hazards associated with the general class and type of work required to construct the specified project within the terms given in the project manual. The bidder shall be competent and skilled in the protective measures necessary for the safe performance of the construction work with respect to such unusual and peculiar hazards.
10. Disqualification of Bidders
More than one proposal from an individual, a firm or partnership, a corporation or combination thereof under the same or different names will not be considered. Reasonable grounds for believing that any bidder is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such bidder is interested. If there is reason for believing that collusion exists among the bidders, none of the participants in such collusion will be considered in future proposals. Proposals in which the prices obviously are unbalanced may be rejected.
11. Designation of Subcontractors
All subcontractors doing work more than one-half of one percent (1/2 %) of the total bid amount shall be designated on the blank form contained within this volume. Failure to list subcontractors may render a bid nonresponsive and may be grounds for rejection of bids.
12. Recovery of Kickbacks by the City
Upon showing that a subcontractor made a kickback to a prime contractor or a higher tier subcontractor in connection with the award of a subcontract or an order, it shall be conclusively presumed that the amount discovered was included in the price of the subcontract or order and ultimately borne by the City and will be recoverable from the recipient. In addition, that amount may also be recovered from the subcontractor making such kickbacks. Recovery from one offending party shall not preclude recovery from other and all offending parties.
It shall be illegal for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier Contract No. 262702 Page 378 of 1622
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subcontractor or any person associated with contracting, as an inducement for the award of a subcontract or order.
13. Material Guaranty
Before any contract is awarded, the bidder may be required to furnish a complete statement of the origin, composition and manufacture of any and all materials to be used in the construction of the work together with samples, which may be subjected to the tests provided for in these specifications to determine their quality and fitness for the work.
14. Prevailing Wage Requirements
In accordance with the provisions of Section 1770 to 1781 of the Labor Code, the City of Hanford has ascertained that the general prevailing rate of wages applicable to the work being done is as per State of California, County of Kings wage scale that are current and online with the State of California Division of Industrial Relations (DIR) at:
https://www.dir.ca.gov/Public-Works/Prevailing-Wage.html The Contractor to whom the contract is awarded shall pay not less than the specified wages to all workmen employed in the execution of the contract.
Each Contractor awarded a contract must have an agent of the firm to sign documents required by the California Labor Code and to receive proper state forms for the reporting of certified payroll. Except as may be otherwise required by law, all claims and disputes pertaining to the classification of labor employed on the Project under the Contract Documents shall be decided by the City’s Labor Compliance Officer.
Nothing contained herein shall be deemed to supersede any applicable laws, orders or regulations issued by competent authorities governing wages, hours of work of the employment of labor, nor to condone any violation of such laws, orders or regulations.
The Contractor shall post at appropriate conspicuous weatherproof points on the site of the Project a schedule showing the Prevailing Wage Determinations published by the Director of the California Department of Industrial Relations that are applicable to the Project.
Pursuant to the provisions of Division 2, Part 7, Chapter 1, Article 2 of the CALIFORNIA LABOR CODE at SECTION 1770, et seq., the City has obtained from the Director of the California Department of Industrial Relations the general prevailing rate of per diem wages and the prevailing rate for straight time, holiday time and overtime work in the locality in which the work is to be performed for each craft, classification or type of worker needed to execute the contract, a copy of which is available in the office of the City Engineer.
There shall be paid to each worker of the Contractor or any subcontractor, of any tier, engaged in the work not less than the general prevailing wage rate, regardless of any contractual relationship which may be alleged to exist between the Contractor or any subcontractor, of any tier, and such worker. The Contractor and subcontractors will be required to pay all workers on a weekly basis and to submit the certified payrolls to the Labor Compliance Office weekly.
The Contractor shall forfeit Two Hundred Dollars ($200.00) to the City for each calendar day or portion thereof, for each worker paid less than the prevailing rates as determined by the Contract No. 262702 Page 379 of 1622
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Director of the California Department of Industrial Relations for such work or craft in which such worker is employed by the contractor or by any subcontractor, of any tier, in connection with the work. Pursuant to
CALIFORNIA LABOR CODE SECTION 1775, the difference between such prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof, for which each worker was paid less than the prevailing wage rate, shall be paid to each worker in the addition to the penalties.
CALIFORNIA LABOR CODE SECTION 1742.1 makes the Contractor, any subcontractor and the payment bond insurer jointly and severally liable for liquidated damages equal to the total underpayment of wages remaining uncorrected for sixty (60) days after receipt of the first notice of the underpayment. The underpaid employee will receive both the liquidated damages and the underpayment amount. The City may also request imposition of penalties equal to Fifty Dollars ($50.00) per day per worker in addition to the liquidated damages and underpayment.
Contractors shall maintain payrolls and basic records (e.g., timecards, canceled checks, cash receipts, trust fund forms, accounting ledgers, tax forms, etc.) during the course of the work and shall preserve them for a period of three (3) years for workers of all trades at the City’s project sites. Such records shall contain the name, address, and social security number of each worker, his or her classification, the rate of pay (including the rates of contributions for, or costs assumed to provide, fringe benefits), daily and weekly number of hours worked, deductions made, and actual wages paid.
The prime Contractor shall be responsible for ensuring that the labor standards provisions are followed by its subcontractors and shall be responsible for the Labor Code violations of its subcontractors.
The City, through its Labor Compliance Officer or its designer, shall conduct periodic inspections/audits to determine whether the workers of all trades on project sites have been paid according to the prevailing wage rates.
The City, through its Labor Compliance Officer and its consultants, has a duty to enforce the Labor Code public works requirements (Chapter 1 of Part 7 of Divisions 2 and 3 of the CALIFORNIA LABOR CODE). It is the policy of the City to strictly enforce the Public Works prevailing wage requirements set for in the California Labor Code. To that end, Contractors and subcontractors that are found to be repeat violators of the Labor Code are subject to debarment from bidding on, or being awarded, any public works construction contract to the extent provided by law.
Within thirty days of approval, the City shall register the project with the Department of Industrial Relations of a Public Works Contract being awarded to the Contractor using the online electronic form PWC-100. The Contractor and all subcontractors on the project shall provide their DIR registration numbers for verification of coverage and notification of the project. Contractors and subcontractors must submit certified payroll records to the Labor Commissioner using the DIR’s electronic certified payroll reporting (eCPR) system.
If a project total cost is $25,000 or less for construction, demolition, installation, or repair work, OR $15,000 or less for maintenance work, the Contractor is EXEMPT from:
i) DIR registration requirements for contractors or subcontractors performing the work ii) Requirements for electronic submission of monthly payroll records to the DIR Contract No. 262702 Page 380 of 1622
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iii) Requirements for DIR notification following award of the contract.
15. Overtime Requirements
a) Overtime Requirements. No Contractor or subcontractor contracting for any part of the contract work which may require or permit any laborer or mechanic in any workweek in which he is employed on such work to work in excess of eight hours in any calendar day or in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half (1 ½) times his basic rate of pay for all hours worked in excess of eight hours in any calendar day or in excess of forty hours in such workweek, as the case may be.
b) Violation; Liability for Unpaid Wages; In the event of any violation of the clause set forth in subparagraph (1), the Contractor and any subcontractor responsible therefore shall be liable to any affected employee for his unpaid wages.
c) Liquidated Damages. In addition, such Contractor and subcontractor shall be liable to the United States for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic employed in violation of the clause set forth in subparagraph (1) in the sum of $10 for each calendar day in which such employee was required or permitted to work in excess of eight hours or in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in subparagraph (1).
d) Withholding for Unpaid Wages and Liquidated Damages. The Department of the Treasury may withhold or cause to be withheld from any monies payable on account of work performed by the Contractor or subcontractor such sum as may administratively be determined to be necessary to satisfy any liabilities of such Contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2).
e) Subcontracts. The Contractor shall insert in any subcontracts the clause set forth in subparagraph (1), (2), and (3) of this paragraph and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts which they may enter into together with a clause requiring the insertion in any further subcontracts that may in turn be made.
16. Addenda
If any person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning of any part of the Plans and Specifications or other proposed Contract Documents or finds discrepancies in or omissions from the drawings or Specifications, he may submit to the City Engineer through Bidnet a request for information for an interpretation or correction thereof. The person submitting the request shall submit said request at least seven (7) days prior to the bid opening date. Any interpretation or correction of the proposed documents will be made only by Addendum duly issued, and a copy of such Addendum will be emailed or delivered to each person receiving a set of such documents. The City Council will not be responsible for any other explanations or interpretations of the proposed documents.
Each bid form shall include specific acknowledgment in the space provided of receipt of all addenda issued and emailed by the Owner during the bidding period. Failure to acknowledge so may result in the bid being rejected as not responsive.
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17. Local Vendor Preference
In an effort to encourage local businesses to provide goods and services to the City, the City Council has adopted a Local Vendor Preference Policy. A five-percent (5%) preference may be applied to a qualified local vendor with a fixed business address located within the Hanford city limits. A post office box will not be accepted as a qualifying business address.
The City reserves the right to request documentation verifying the vendor’s Hanford business address.
When quality and pricing are otherwise equal, preference shall be given to the qualified local vendor. If neither bidder qualifies as a local vendor and the evaluated bids are equal, the award shall be determined by a coin toss conducted by the City Purchasing Division in the presence of at least one witness.
18. Protest/Appeals
To maintain confidence in the City’s procurement process for soliciting and awarding contracts, bidders shall be provided with an opportunity to protest the solicitation or award of a contract. The following procedures shall apply:
Any bidder who believes they have been adversely affected in connection with the solicitation or award of a contract may submit a protest. Protests concerning the bidding process, terms, conditions, specifications, or any other aspect of the RFB must be submitted before the bid due date. Bidders may not protest the contents of the specifications after the bid due date or challenge an award based on the application of the Local Vendor Preference Policy.
All protests must be submitted in writing by email or mail to the City Purchasing Agent.
A protest of the award must be submitted immediately and no later than five working days after the bid award has been publicly announced. All protests must include the following information:
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