Hanford City Council
October 6, 2026

City Council Meeting
Agenda
October 6, 2026
7:00 PM – Regular Meeting
Council Chambers
400 N. Douty St.

Council Members will meet in-person in the Council Chambers. Members of the public may participate either in-person in the Council Chambers or remotely through the City’s Public Input Platform. Any member of the public may address the City Council on matters within the Council’s jurisdiction during the applicable public comment periods. Comments are limited to a maximum of three (3) minutes per speaker.

Speakers participating in person will be recognized first. Remote speakers will be recognized in the order they complete the registration process through the Public Input platform.

To participate remotely, review the instructions and register at:

Hanford Public Comment Page
To watch the meeting live (view only), visit:
http://livestream.hanford.city/
Members of the public may also submit written comments on the Public Input public comment platform. All written comments received before the close of the meeting will be included in the official record.
4:00 PM CALL TO ORDER STUDY SESSION AND CLOSED SESSION:

ROLL CALL BY THE CITY CLERK:

PUBLIC COMMENT:

Study Sessions are considered Special Meetings under the Brown Act. Accordingly, comments from the public are limited to items listed on the agenda (GC 54954.3a). Public Comment will be accepted during each agenda item. A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.

STUDY SESSION AND ACTION ITEMS:

A. Introduction of New City Employees

Public Works Department: Reagen Richards, Solid Waste Office Assistant II; Erick Lott, Richard Rodriguez, and Colton Edwards, Park Maintenance Workers.

Utilties and Engineering Department: Sen Saetern, P.E., Civil Engineer; Valbert Porter, Environmental Compliance Technician
Police Department: Kiana Hitchman and Pablo Ramirez, Police Officers; Parker Halsey, Community Service Officer; and Viviana Galvan, Dispatcher.

B. Presentation from Retail Strategies, LLC about Retail Recruitment Services Partnership with City
C. Adoption of Resolution 26-68-R to form the Blue Ribbon Recreation Advisory Committee, composed of community members representing a broad cross-section of Hanford, to evaluate potential recreation projects and funding options.

CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING:

A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC 54956.9)(d)(1)) City of Hanford v. Puga, et al.

Kings County Superior Court Case No. 26CU0342
Anderson v. City of Hanford
Kings County Superior Court Case No. is 24CU0255
B. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION (54956.9 (d)(2)) 2 potential case.

C. CONFERENCE WITH LEGAL COUNSEL-PROPERTY NEGOTIATORS (GC 54956.8) APNs: 028-240-018, 028-240-020, 028-310-008, 028-310-025, 028-310-005, 028-310-007, 028-240-008, 028-240-016, 028-240-021, and 028-240-019
Negotiating Party: Philip Verwey
Agency Negotiators: Chris Tavarez, Russ Sterling, and Ty Mizote D. CONFERENCE WITH LEGAL COUNSEL-PROPERTY NEGOTIATIONS (GC 54956.8) APN: 012-041-007
Negotiating Party: Craig Johnson
Agency Negotiators: Chris Tavarez, Jason Waters, and Ty Mizote E. CONFERENCE WITH LEGAL COUNSEL-PROPERTY NEGOTIATORS (GC 54956.8) APNs: 012-045-006 and 012-045-007
Negotiating Party: ALANIS, RICHARD & LINDA TRUST
Agency Negotiators: Chris Tavarez, Jason Waters, and Nick Matoian CALL TO ORDER REGULAR SESSION:

ROLL CALL:

INVOCATION:

Pastor John Escalera
FLAG SALUTE:

CLOSED SESSION ACTION REPORT:

RECOGNITION:

A. Recognition of K-9 King Upon His Retirement
PUBLIC COMMENT:

This is the time for citizens to comment on subject matters within the jurisdiction of the Hanford City Council. This is also the public’s opportunity to request an item from the Consent Calendar be pulled for discussion purposes or to comment on any item on the agenda. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.

CONSENT CALENDAR:

Consent Calendar items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

A. Waive reading in full of resolutions and ordinances and approval and adoption of same by reading the title only.

B. City Clerk: Approval of the Minutes of the September 1, 2026, Meeting C. City Clerk: Approval of the Minutes of the September 15, 2026, Meeting D. Recreation and Community Services: Award of a bid to Nick Champi Enterprises (Hanford, CA) in the amount of $129,890 to construct a chain-link fence at the Hanford High School softball fields on 10th Avenue to be funded by Measure H Capital Fund (0011), to be reimbursed 50% ($64,945) from Hanford Joint Union High School District per the existing agreement.

E. Public Works: Authorization for the City Manager to enter into a three (3) year contract with Routeware Inc for a route management and authorization software platform for the Solid Waste (Refuse) Division for a total amount of $428,717.78 from the Refuse Capital Fund (0307)
F. Public Works: Award of a contract to Strategic Mechanical Inc, of Fresno, CA, in the amount of $82,400, for the Courthouse MSB Replacement and Transfer Project, and appropriate an additional $13,142, to include a 15% construction contingency, from the Accumulated Capital Outlay Fund (0004).

G. Public Works: Award of a contract to BMY Construction Group, Inc of Fresno, Ca, for an amount not to exceed $165,000, for the FY27 Annual Concrete Improvement Project funded by the Storm Drain Fund (0359), TDA Fund (0050), and Gas Tax Fund (0044).

H. Public Works: Authorization for the City to accept an award of $24,000 in grant funding from the San Joaquin Valley Air Pollution Control District Charge Up Grant for the purchase and installation of four (4) Level 2 double charge port EV charging stations at the City of Hanford Corporation Yard, amend the budget to recognize the grant, and appropriate $51,729 in the Building Maintenance Fund (0416), which includes

$27,729 of remaining equipment and installation costs and a 5% construction contingency.

I. Utilities and Engineering: Approval of the Notice of Completion for Tract No. 937 a DR Horton Subdivision, located at the south-west corner of Hanford Armona Road and Aquifer Drive, in the City of Hanford
J. Utilities and Engineering: Waiver of second reading and adoption of Ordinance 26-06 to grant the City Manager authorization to accept, on behalf of the governing body, streets and roads or portions thereof, into the city street system and to record conveyances to the city of real property interests for street and road uses and purposes.

K. Utilities and Engineering: Award of a Contract to Sancon Technologies (Huntington Beach, CA) for the FY 2026-27 Sewer Manhole Repair & Recoating Project RFB 2027- 02 for $58,839, funded by the Wastewater Capital Fund (0362), and authorize the City Manager to execute the contract, related documents, and approve change orders within the project budget.

L. Fire: Authorize the City Manager to execute two contracts with Golden State Fire Apparatus for the purchase of an Impel 1500 GPM PUC Pumper Fire Engine for an amount of $1,166,196.91 and a 105' Velocity PUC Quint Aerial Fire Ladder Truck for an amount of $2,319,034.05 funded by Measure H Capital Funds (0011) in Fiscal Year 2026/2027 and Fiscal Year 2029/2030.

M. Finance: Authorization the City Manager to execute a three-year agreement with Valley Expetec Technology Services, for managed data backup and disaster recovery services, including Datto Siris appliances for a total amount of $237,060, and an appropriation of $39,128 for Fiscal Year 2026/2027 in the IT Services Fund (0415), an internal service fund with costs allocated to operational departments
PUBLIC HEARING:

A. Community Development: Community Development: Annexation167: a request to annex approximately 16.65 acres into the City of Hanford City Limits from the Kings County Jurisdiction. The annexation area is a combination of the Project Site (13.44 acres) and an area to the south-east, not proposed to be developed at this time (2.77 acres).

Prezone No. 0016-26: a request to prezone the properties as a R-L-5 Low-Density Residential (5.08 acres) and R-M Medium-Density Residential (8.38 acres), consistent with the General Plan Designation. Tentative Subdivision Map 00023-26 (952): a request to subdivide 13.44 acres of the annexation area into a 74-unit single-family residential lots, utilizing the small lot provisions of Section 17.10.100 and 17.12.100 to permit lot sizes below 5,000 square feet. Mitigated Negative Declaration No. 2026-53 (SCH #2026071023): a request to certify that the project will have a less than significant impact on the environment with the incorporation of mitigation measures. Location: The Project site is located south of Lacey Boulevard, west of 12 ½ Avenue (Aquifer Drive) APNs 011- 010-003, -004, -005, -006, -007, -008 and -009.

GENERAL BUSINESS:

A. Review the City of Hanford Water Service System Ordinance Chapter 13.04 and provide direction to staff on recommended modifications to the Ordinance to comply with AB1572 requirements.

B. Finance: Approval by the City Council and the Hanford Financing Authority of the

issuance of 2026 Wastewater Revenue Bonds and related documents and actions COUNCIL REPORTS/GENERAL REPORTS:

Brief information-only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expenses (AB1234).

ITEMS FOR FUTURE AGENDAS:

At this time, any Council Member may ask a question for clarification or may request a matter, which is not otherwise scheduled on a City Council agenda, to be placed on a future agenda. The Council Member referring the item shall provide sufficient information as to the nature of the item. The City Council, by concurrence of a majority, may direct the City Manager to put the item on a future agenda. (GOV. CODE SEC. 54954.2) A. Council Future Agenda Items
B. Upcoming Events and Important Dates:

October 20: Regular City Council Meeting
November 3: Regular City Council Meeting
November 11: City offices closed in observance of Veterans Day November 17: Regular City Council Meeting
November 21: Winter Wonderland begins More Information
ADJOURNMENT:

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available to public inspection in the City Clerk’s Office located at 319 N. Douty Street, Hanford, California 93230, during normal business hours. Such agendas are also available at the city’s website, www.cityofhanfordca.com subject to staff’s ability to post the agenda before the meeting. If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s office, 559-585-2515, 319 N. Douty Street, Hanford, California 93230, at least 2 days prior to the meeting {28 CFR 35.102.35.104 ADA Title II}

4.B.

AGENDA

STAFF REPORT
MEETING DATE: 10/6/2026 AGENDA SECTION: STUDY SESSION AND

ACTION ITEMS
SUBJECT:

Presentation from Retail Strategies, LLC about Retail Recruitment Services Partnership with City RECOMMENDATION:

Recommendation: Receive a presentation from the City's consultant, Retail Strategies, LLC BACKGROUND:

At the September 1, 2026 City Council meeting, Council unanimously approved a three-year agreement with Retail Strategies, LLC for retail recruitment services. Retail Strategies now plans to provide Council members with a broad overview of their services and their plan to attract new retailers to the City. They will also share some of the efforts they've already made to that end, including representing the City at the ICSC@Western trade show in San Diego earlier this month.

FISCAL IMPACT:

There is the potential for an increase to the City's sales tax revenues should the partnership with Retail Strategies lead to new retailers opening in Hanford.

STRATEGIC GOAL: Indicates which City Strategic Goal(s) this item supports.

Check all that apply.
☐
Quality of
Life
☐
Community
Engagement
☐
Fiscal
Sustainability
☐
Efficient &
High
Performing
Government

ATTACHMENTS:

1. Retail Recruitment Proposal (PDF)

retail strategies
Recruitment
& Retail
Advisory Partnership
Hanford, California
Jessica Bohlen
Director, Community Partnerships
May 2026
retailstrategies.com
205.314.0386
[email protected]

Investment and Timeline
A Proven Path to ROI
Market Analysis
Use mobile data to uncover where visitors come from and their buying power.

Real Estate Assessment
Catalog shopping centers, land, and under-utilized spaces with licensed real estate expertise.

Retail Strategy
Match community input and retail trends with the right prospects in dining, grocery, entertainment, hospitality and more.

Business Attraction & Community Representation
Dedicated team markets your community through pitches, conferences, and retailer relationships.

Deals Closed, Doors Open, Dollars Flowing
New stores, sales tax revenue, and visible growth fueling community pride. “Retail site selection is a long game. From initial market awareness to final store opening, the process often takes 18 to 36 months — and that’s with consistent engagement. Communities that commit to retail recruitment for just one year often fall off our radar before we’ve even had a chance to evaluate the opportunity.

The cities that win are the ones who show up year after year, with a clear message, accurate data, and a genuine commitment to long-term partnership.”
- Chris Reese
Senior Real Estate Manager, Zaxby’s
Pricing and Deliverables
(continued on next page)
$45,000
Annual Investment
2

Deliverables
retail strategies
3 Our deliverables are designed to cover every stage of retail recruitment, from market analysis and site assessment to strategy and community representation. By bringing these elements together, we give your community a clear path to attracting and retaining businesses.

Market Analysis
• Community Intake Form
• Industry Leading Data & Insights
• Mobility Data Intelligence
• Consumer Trade Area Identification
• Peer Market & Void Analysis
• Retail Leakage & Demand Analysis
• Consumer Expenditure Profiles
• Spatial A.I Psychographic Segmentation
Analysis
Retail Site Assessment
• Market Visit
• Retail 101 Session
• Stakeholders Meeting
• Fam Tour
• Site & Data Analysis
• Catalog of Retail Sites
Retail Strategy
• SWOT Analysis of Retail Corridors
• SWOT Analysis of Real Estate
Opportunities
• Retail Prospects Matched to Sites
• Custom Marketing Guide
• Regional & Local Trend Analysis
• Retailer Engagement Plan
Business Attraction & Community
Representation
• Targeted Outreach & Influence
Campaign
• Site Due Diligence with Retailers
• Transparent Reporting & Real Time
Updates
• Quarterly Business Reviews
• Retail Conference Representation
Ongoing Support • Success Promotion
• Monthly Feedback from Team
• Recurring Market Visits
• Unlimited Access to RS Team
• Unlimited On Demand Reports as needed
• Access to Award Winning Training Platform
• Basecamp used to Streamline
Communications

Ribbon Cuttings
Not Reports
retail strategies
Accurate and Industry Leading
Data
Site selection is driven by data and real
estate. While others start with data, our
analysis sets us apart. Retail Strategies
uses the same trusted data relied on by
hundreds of retail brands.

Retails Preferred Consultant
Retail is relational. Founded by site selectors,
Retail Strategies is viewed as a peer, not an
outsider. When we call on your behalf, retailers
answer.

Site Specific Retail Strategies, Not
Unqualified Cold Calls
We analyze all potential sites in your market and
match retailers to locations based on selection
criteria. Results are delivered in
a clear Retail Strategy document for full
transparency.

Full-Cycle Retail Recruitment
From prospect to press release, we’re your turnkey
retail partner. We guide you through site analysis,
incentives, and deal promotion, providing
unmatched support at every step.

Consulting Firms Data Firms Retail Strategies
Retailer Contact Data
Industry Leading
Mobile Data
Retailer Outreach
Retailers Matched to
Specific Sites
Site Readiness and Due
Diligence
Territory Recruitment
Teams
Incentives Consulting
4

Market Analysis
retail strategies
Mobile Data
Collection
A report using cell phone data
to show where shoppers in
your trade area live and work.

Trade Area
Identification
Using mobile data and real
estate expertise, we uncover
shopping patterns that guide
retailer decisions.

Peer and
Void Analysis
We analyze demographics to
deliver a list of businesses and
opportunities that can elevate
your community.

The cycle begins with market analysis. Your team will take a deep dive into the data, advanced analytics, and proprietary tools developed in house to uncover and define the potential in your community.

Community Request For Information
We rely on your local expertise to drive results. Our RFI questions gather the key insights retailers, developers, and brokers need for due diligence. Providing this information up front brings us closer to success by aligning to your specific goals.

Industry Leading Data
Data analysis and presentation often determine retail success. Retail Strategies is the only recruitment firm with exclusive access to Kalibrate, the same industry-leading data trusted by hundreds of retail brands.

Data trusted by these major retail brands
Retail Leakage
Analysis
We assess supply and
demand to reveal retail
categories most needed in
your community.

Consumer
Expenditures
We examine each retail
segment to understand consumer
spending patterns.

Psychographic
Analysis
We define your market’s
consumers through
demographics, preferences,
spending, and culture.
5

Retail Site Assessment
REcon Day
retail strategies
6 Market Tour
Your team completes a
full market tour to
identify and catalog
viable retail sites and
key vacancies in the
market.

Stakeholders
Meeting While
in your
market, your team will
meet with key
stakeholders in the
market (property
owners, business
owners, elected
officials) to discuss the
partnership, their pain
points, and uncover
community
opportunities.

Retail 101
Your Retail Strategies
team will host an open
meeting in your
community
to discuss the retail
development timeline
and how retailers see
your market.

Fam Tour
We want to see
the intangibles of
a community that
don’t show
up on a map. We
take time to tour
your community
and understand it’s
unique assets
beyond our desktop.

Within the first 60 days of our partnership, your team will be in your community to perform their first annual REcon day. Retailers want to minimize their risk and Retail Strategies provides a higher value to our clients by performing due diligence and matching the right retailers to the right sites.

Site and Data Analysis
Your team returns from REcon Day and performs the human analysis of the market tour, market data, and identifies retail prospects for the market. These prospects are matched to specific sites in the market.

Annual REcon Day
Your market is not static. Your team will return to your market annually to continually analyze real estate and community opportunities while performing face to face relationships in your community.

RC1

Retail Strategy
retail strategies
7 At the end of our discovery process - we combine your data, analytics, real estate, and community vision to create your Retail Recruitment Plan and Strategy.

This 50+ page document highlights our research on the community, demographic information, retail analysis and our REcon day including:

SWOT Analysis of Retail Sites
Retail Strategies will account for every potential
national retail site in your market no matter if it
is “on the market” or not.

Through our Retail Strategy Process, we will
perform corridor and site-specific SWOT
analysis to determine your highest impact
opportunities for retail recruitment success.

Retail Prospects
Your team will analyze both your market needs
and your real estate inventory to create an array
of viable prospects for your market. We will
connect those retailers directly to current and
future opportunities in your market.

Retail Strategies will have a minimum of 30
retailers or developers perform due diligence on
your market annually.

Marketing Guide
Marketing flyers are a condensed version of the Retail Strategy that can be shared in your community.

Marketing Guides showcase critical market data and real estate information to illustrate the top facts industry professionals need to know about your community. Client cities can upload these documents to their website, keep printed versions in their office, and distribute them to interested parties.

Next Steps
45-day follow-up
meeting is scheduled.

Business Attraction and
Community Representation
retail strategies
Targeted Outreach and Influence
Retail Strategies team identifies the proper point
of contact for prospective retailers (retailer directly, broker, developer, etc.). Your Retail Strategies team
discusses and understands the retailer’s territory/
geographic dynamics and expansion plans. Retail
Strategies team discusses and understands potential
franchisees and/or the need to develop franchisees for
the given market.

This is often done using a combination of phone calls,
text messages, emails, Zoom meetings, and in-person
meetings
(in-market when possible, and at various tradeshows
around the country).

Site Due Diligence with Retailers
Retail Strategies team analyzes sites in the market based on specific retailer’s site criteria. Your team creates an initial due diligence package for specific sites and presents that information to retailers and their representatives. Retail Strategies team works towards connecting the retailer/their representatives with property owners/their representatives for approved sites in the market. The Retail Strategies team also assists with potential incentive consulting during recruitment, on an as needed basis.

The Retail Strategies team nurtures these leads throughout the lifecycle of a potential deal Retail Strategies team keeps
partnership points of contact
“in the loop” with ongoing
recruitment efforts.

As needed, the Retail
Strategies team can provide
clear updates (redacted and
unredacted) for private or
public consumption.

Updates will always be
delivered on Basecamp,
but can also be delivered
via email depending on the
client’s preferences.

Transparency in reporting
8

9 Quarterly Business Reviews
30 days after the conclusion of each quarter, client
will receive a full recap of the recruitment Efforts in their market.

These reports will act as a natural cadence that
allows our points of contact to remain educated on
the process, and deliver updates on the work being
done in their community by the Retail Strategies
team.

Tradeshow Representation
Retail Strategies team will represent your
communities at ICSC (national and regional)
shows as well as strategically chosen Retail Live!
shows.

Retail Strategies will host a Client Only Conference
Workshop and Coaching prior to ICSC Las Vegas.

Success Promotion
The Retail Strategies team will help craft press
releases for successful recruitment projects in
their client communities.

The Retail Strategies team has helped communities
coordinate “Grand Opening” events with the
retailers who are successfully recruited to the
market.

This will include retailer specific notes, and site-specific notes.

By request, the Retail Strategies team can also include overall retail real estate industry highlights.

Team and Communication
retail strategies
Your Portfolio Team
With over 250 years of combined experience in retail real estate, Retail Strategies confidently operates with a 5 to 1 client-to-staff ratio. Each Portfolio Team is a specialist in their community’s region, ensuring unparalleled expertise. When one Portfolio Team encounters a retailer with expansion plans in another team’s territory, we seamlessly connect the dots, facilitating swift and informed decision-making.

Matt Jaeger
Director of
Recruitment Services
Project Team
12 Brooke Hill
Senior Portfolio
Director
John Mark Boozer
Retail Development
Coordinator
Madison Bush
Recruitment
Associate
Clay Craft
Vice President,
Client Services
Ashton Rosen
Data Architect
Jessica Bohlen
Community
Partnerships
Robert Jolly
Co-Founder,
Principal
Drew Franklin
Director of Marketing
Mead Silsbee
Co-Founder,
Principal
Sam Hudson
Sr. Graphic Designer
Scott VonCanon
Chief Operating
Officer
Ruthie Jolly
Marketing Associate
Lacy Beasley
President

Why Partner
With Retail Strategies?
I’ve told every city leader that has called to
ask about Retail Strategies, “You’d be foolish
not to try.”
– John Feary, City Manager, Claremore, OK
retail strategies
Firm Qualifications
Retail Strategies bring over 250 collective
years of retail and real estate experience.

Retail Strategies is the only retail consulting
firm with the following qualifications:
• 40+ team members with an active real
estate license
• USDA technical assistance provider for
rural communities
• Lacy Beasley, President of Retail Strategies,
serves on the board of ICSC, the nation’s
largest retail real estate association
Industry Involvement
Capacity/Team
Retail Strategies brings both scale and
specialization to every project. With 65+
full-time professionals, we leverage
advanced data analysis and long-standing
retailer relationships to recruit the right brands.

Our team’s capacity ensures that communities
connect directly with the decision-makers who
matter most.

Experience
Retail Strategies has helped improve quality of
place in more than 1,000 communities by
measurably increasing retail and restaurant
offerings, sales tax collections, and jobs. Since our
inception in 2013, Retail Strategies has
recruited nearly 1,400 retailers into client
communities ranging from big box grocery stores
to hyper- regional restaurants.
13

4.C.

AGENDA

STAFF REPORT
MEETING DATE: 10/6/2026 AGENDA SECTION: STUDY SESSION AND

ACTION ITEMS
SUBJECT:

Adoption of Resolution 26-68-R to form the Blue Ribbon Recreation Advisory Committee, composed of community members representing a broad cross-section of Hanford, to evaluate potential recreation projects and funding options.

RECOMMENDATION:

Recommendation: Adopt Resolution 26-68-R, establishing the Blue Ribbon Recreation Advisory Committee, composed of community members to evaluate potential recreation projects and funding options:

Recommended Motion: Adopt Resolution 26-68-R, establishing the Blue Ribbon Recreation Advisory Committee, composed of community members to evaluate potential recreation projects and funding options.

BACKGROUND:

On April 21, 2026, the City Council conducted a study session to discuss the need for large-scale recreation capital projects and potential funding strategies to address the community’s long-term parks and recreation needs. During the meeting, Council prioritized two potential projects: expanding Hidden Valley Park and a multi-generational community center. In addition, the Trust for Public Land (TPL) advised the Council to move forward with polling and agreed to retain FM3 Research to conduct the polling.

On June 16, 2026, the Council received the polling results presentation from FM3 Research and TPL. Based on the polling results, Council deferred the potential ballot measure to November 2028 and directed staff to return with a recommendation to move the item forward.

On September 1, 2026, the Council adopted Resolution No. 26-63-R, formally initiating a long-range strategic planning process and authorizing staff to return with a recommendation to form a “Blue Ribbon Recreation Advisory Committee” to evaluate potential recreation projects and funding options.

The goal of the Blue Ribbon Recreation Advisory Committee is to review the needs of the community and the City’s financial ability to meet those needs and to make a recommendation to the City Council if they ultimately support a revenue measure for the November 2028 ballot. If the committee

and City Council support it, they will be tasked with keeping any proposed revenue measure on track to be considered by voters, which will require ballot language to be submitted to the County by the end of July 2028.

Proposed Blue Ribbon Recreation Advisory Committee Selection Process

1. Staff develops an application

2. The application is posted on November 2nd on the City’s website, on social media, and made available at the City Clerk’s office or by email.

3. Applications are due to the City Clerk’s office on November 27th.

4. Applications assembled, reviewed, and brought to the City Council for consideration at a future meeting

5. Council will then direct staff on their preference for Blue Ribbon Recreation Committee member selections and steps moving forward.

Staff recommends that the committee be selected as follows:
• Each Council Member could select 1 applicant from their respective district, for a total of five (5) committee members; and
• Each Council Member could then select two applicants at-large, totaling ten (10) committee members.
• 15 members total
This composition is similar to what was used for the Proposed Revenue Measure Committee, the predecessor advisory committee for Measure H.

Alternatively, Council could choose to appoint any number of members through whatever process the majority of Council deems appropriate. Final determination of the committee members will be based on the number of applicants received and is projected to be formed by the newly composed City Council in January 2027.

In addition to committee conduct and rules information, the group will receive additional background information quarterly beginning in January 2027. At the first meeting, the committee will also appoint a chair and vice-chair during that meeting. The committee meetings will be conducted in accordance with the Brown Act, open to the public and public comment, with agendas posted at least 72 hours in advance. The committee will follow Rosenburg’s Rules of Order. The committee would cease to exist once a final recommendation of recreation priorities and funding options is made to City Council, which is projected to be by early 2028.

FISCAL IMPACT:

None at this time.

STRATEGIC GOAL: Indicates which City Strategic Goal(s) this item supports.

Check all that apply.

☐
Quality of
Life
☐
Community
Engagement
☐
Fiscal
Sustainability
☐
Efficient &
High
Performing
Government
ATTACHMENTS:

1. Blue-Ribon Committee Resolution 26-63-R

2. EXHIBIT A - Blue Ribbon Committee Rules and Procedures

RESOLUTION 26-68-R

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HANFORD

ESTABLISHING A BLUE-RIBBON RECREATION ADVISORY COMMITTEE WHEREAS, the City Council of the City of Hanford seeks community input on evaluating potential recreation projects and funding options to enhance the quality of life for Hanford residents.

WHEREAS, the City Council of the City of Hanford directed staff to establish an application process and gather names for consideration by City Council for the establishment of the Blue-Ribbon Recreation Advisory Committee for an advisory role in the development of funding options, including a potential November 2028 ballot measure.

NOW THEREFORE, BE IT RESOLVED, DETERMINED, AND DECLARED by the City Council of the City of Hanford:

1. That the Blue-Ribbon Recreation Advisory Committee is hereby established.

2. The City Council hereby adopts the Blue-Ribbon Recreation Advisory Committee Rules and Procedures, attached hereto fully incorporated herein as Exhibit A.

PASSED Blue-Ribbon, ADOPTED AND APPROVED this _______of October 2026 by the following vote:

AYES:

NOS:

ABSTAIN:

ABSENT:
______________________________
MAYOR
ATTEST:
______________________________

CITY CLERK

1 EXHIBIT A

CITY OF HANFORD
2026 BLUE-RIBBON RECREATION COMMITTEE

RULES AND PROCEDURES

PURPOSE AND RESPONSIBILITIES
The purpose and responsibilities of this Committee are as follows:
▪ To provide a community review of available information received from the City staff, and to provide recommendations to the City Council regarding the evaluation of potential recreation projects.
▪ To review current City services and associated needs and budget from City staff presentations and additional public information requested by the Blue-Ribbon Committee members.
▪ To receive analysis from the City staff regarding the various levels of service and their costs, and consider the levels of service desired by the community in conjunction with those associated costs.
▪ To consider the need for additional revenue to provide the level of service needed and/or desired by the community.
▪ To, if community-desired levels of service require increased revenue, consider potential details of a revenue measure, such as type, amount, initial expenditure plan and/or guideline, and future oversight.
▪ To provide a recommendation to the City Council regarding the need for and potential details of a revenue measure.

CAPACITY:

The Committee shall serve in an advisory capacity to the City Council

2 COMPOSITION:

The Committee shall consist of up to fifteen (15) members. The City Council shall confirm the final member count. The City Council shall appoint Committee members at its complete discretion. Members shall be residents of the City, employees or owners of a business in the City, owners of real property in the City, or those who regularly conduct business in the City. No member shall be a Council member, officer, or employee of the City. The Members shall not be compensated for their services.

Recommended Committee Member Selection:
▪ Each Council member will select one Committee candidate from their respective district, for a total of five (5) committee members; and ▪ Each Council member could then select two at-large applicants, totaling ten (10) at-large members.
▪ 15 members total
COMMITTEE/MEMBERS TERM:

The Committee is formed for a limited time period, and the Committee will be disestablished as of the date the City Council adopts a Resolution ordering the submission of a proposition for a revenue measure to qualified voters of the City (if any), or upon action of the City Council to disestablish the Committee, whichever occurs first. All Committee members shall serve at the pleasure of the City Council and may be removed by Council action at any time and for any and no reason. The Council shall fill vacancies, if any, by appointment.

MEETINGS AND RECORDS:

The Committee shall meet quarterly at 6:00 p.m. (or earlier if desired by the Committee) at City Hall beginning in January 2027 through approximately November 2028, and for additional weeks if authorized by the City Council.

The Committee shall appoint two members as Committee Chair and Vice-Chair to manage meetings and present recommendations to the City Council. A majority of the final member count established by the City Council shall constitute a quorum to transact business. The Committee meetings shall be open and public, and are subject to the California Brown Act. Additionally, the Committee’s proceedings are subject to the

3 California Records Act and California Political Reform Act. By accepting appointment, each Member agrees to comply with Government Code 1090, et seq., and the California Political Reform Act and to complete the Form 700. The Committee shall follow Rosenberg’s Rules of Order regarding the conduct of its meetings.

A City staff liaison will provide the Committee with technical assistance and support as needed, including preparation of and posting required public notices, providing a meeting room and any necessary audio-visual equipment, preparing and copying documentary materials, such as agendas, reports, and minutes; retaining public records and providing all necessary public access, and attending Committee meetings and proceedings.

The ground rules for working in the Committee are, namely:

1. The Committee will operate under the provisions of the California Brown Act/Open Meeting Law.

2. The final recommendation of the Committee will be voted on by the qualified members of each committee.

3. In order to be qualified as a qualified member of the committee, a member must be appointed by the Council and must attend all but two meetings of the committee. A member will no longer be considered a qualified member upon missing a third meeting, will not be able to vote, and will be removed from the committee.

4. In order for a committee member to be counted as having attended a meeting, they must have attended at least three-quarters of a meeting. Staff will log time at the start and end of meetings, and the time each member arrives and departs, if they are not present at the beginning and end of the meeting.

5. All committee members are encouraged to openly participate in the discussions and should respect the opinions of all committee members.

6. The committee should focus on community-wide needs and issues. Neighborhoodspecific matters and/or individual wish lists are to be avoided.

13.B.

AGENDA

STAFF REPORT
MEETING DATE: 10/6/2026 AGENDA SECTION: CONSENT CALENDAR SUBJECT:

Approval of the Minutes of the September 1, 2026, Meeting RECOMMENDATION:

Recommendation: Approve the minutes of the September 1, 2026 meeting.

BACKGROUND:

N/A
FISCAL IMPACT:

N/A
ATTACHMENTS:

1. September 1, 2026 Minutes

13.C.

AGENDA

STAFF REPORT
MEETING DATE: 10/6/2026 AGENDA SECTION: CONSENT CALENDAR SUBJECT:

Approval of the Minutes of the September 15, 2026, Meeting RECOMMENDATION:

Recommendation: Approve the minutes of the September 15, 2026, meeting.

BACKGROUND:

N/A
FISCAL IMPACT:

N/A
ATTACHMENTS:

1. September 15, 2026 Minutes

13.D.

AGENDA

STAFF REPORT
MEETING DATE: 10/6/2026 AGENDA SECTION: CONSENT CALENDAR SUBJECT:

Award of a bid to Nick Champi Enterprises (Hanford, CA) in the amount of $129,890 to construct a chain-link fence at the Hanford High School softball fields on 10th Avenue to be funded by Measure H Capital Fund (0011), to be reimbursed 50% ($64,945) from Hanford Joint Union High School District per the existing agreement.

RECOMMENDATION:

Recommendation:That the City Council, by motion, award bid to Nick Champi Enterprises (Hanford, CA) in the amount of $129,890 to construct a chain-link fence at the Hanford High School softball fields on 10th Avenue to be funded by Measure H Capital Fund (0011), to be reimbursed 50% ($64,945) from Hanford Joint Union High School District per the existing agreement.

Recommended Motion: I move to award bid to Nick Champi Enterprises (Hanford, CA) in the amount of $129,890 to construct a chain-link fence at the Hanford High School softball fields on 10th Avenue to be funded by Measure H Capital Fund (0011), to be reimbursed 50% ($64,945) from Hanford Joint Union High School District per the existing agreement.

BACKGROUND:

Historically, the City of Hanford has partnered with the Hanford Joint Union High School District (HJUHSD) for joint use of the Hanford Softball Complex (Complex), located on the Sierra Pacific High School campus. The City utilizes the Complex to host softball tournaments, youth and adult softball leagues, and the Freedom Fest and Fireworks Show. HJUHS utilizes the Complex for the Sierra Pacific varsity and junior varsity softball teams.

Last Fall, HJUHSD approached the City to request that Field 5 (Sierra Pacific Varsity Softball Field) be dedicated solely to their year-round use. The loss of Field 5 severely hampers the City's ability to host large softball tournaments. In exchange, HJUHSD offered the City two fields located at Hanford High School, off 10th Avenue. This site can also accommodate a future third softball field. While not optimal for tournament play, the additional fields will provide the City with additional softball fields to meet the growing demand for field permits.

In May 2026, the Utilities and Engineering Department developed the attached Engineer's cost estimate for a three-phase project based on the existing field layout, available space, limited parking, and sun orientation. During the mid-cycle budget review, staff requested an additional $1.6 million for phases one and two; however, this request was not approved.

Within the approved 26/27 Annual Budget, the Recreation and Community Services Department was allocated 25% of the Measure H Park maintenance and improvement funding to offset the expenses of maintaining the City's expanding sports fields, which include a combined 17 acres at the Hanford Softball Complex, Harris Field Ballpark, and the new 10th Avenue sports fields.

The City issued a competitive Request For Bids (RFB), and nine fencing contractors submitted bids.

To obtain more favorable pricing for Add Alternate No. 1 (additional curb width), the bid documents stated that the lowest responsive bidder would be determined based on the combined total of the Base Bid and Add Alternate No. 1. Therefore, the City awarded the combined bid amount of the base bid and Add Alternate No. 1 to Nick Champi Enterprises from Hanford as the lowest responsive bidder, with a total bid of $129,890.

The proposed fencing project will divide the property into two sections, with HJUHS managing and maintaining the two northern fields and the City managing the two existing and future third field in the southern section. Once fully developed, this facility will provide the City with three softball fields, bringing the total to seven softball fields and the capacity to host large-scale softball tournaments that stimulate sports tourism and economic benefits for local businesses and the City.

As mentioned above, this project is divided into three phases:

Phase One
Development of Field #2
Dividing chain link fencing
Concrete flat-work (walking path to SW field, bleachers, outfield fencing, infield mix Phase Two
Development and construction of the new Field #3
New backstop, dugouts, outfield fencing, infield mix, and bleachers, Phase Three
MUSCO Lighting of the entire complex (all five fields). Cost shared with HJUHSD Paved parking lot expansion
Additional irrigation
The Engineer's Cost Estimate for the total project (all three phases) is $6,052,273.

To memorialize the development of the 10th Ave sports fields, the City and HJUHSD entered into the Agreed Modification to the Agreement for the 10.1 Acres of Open Sport Fields (Attached). The modifications include the agreed-upon property improvements and define shared use of the concession/restroom building, ongoing maintenance, shared utilities, irrigation controllers, and major repairs.

Summary
The proposed fencing project is the first step in developing expanded sports fields within the City of Hanford. As the population grows, demand for sports fields will increase. Without the Measure H funding, this project would not be possible.

FISCAL IMPACT:

This project is funded through the Measure H Park Improvement Fund in the amount of $129,890.

Hanford Joint Union High School District will reimburse the City $64,945 (50%), resulting in a City expense of $64,945 (50%).

STRATEGIC GOAL: Indicates which City Strategic Goal(s) this item supports.

Check all that apply.

X
Quality of
Life
☐
Community
Engagement
☐
Fiscal
Sustainability
☐
Efficient &
High
Performing
Government
ATTACHMENTS:

1. Bid Summary

2. 10th Ave Fencing Project Bid Summary

3. Hanford High & City Solfball Fields Project Updated Engineers Estimate

4. Hanford High School & City of Hanford Softball Fields Shared Use Concept (All Phases)

5. Phase 1 Detail

6. Modification to Agreement - 10th Avenue fields - signed

Notice
Basic Information
Reference Number 0000429449
Issuing Organization City of Hanford
Owner Organization
Solicitation Type RFB - Request for Bid (Formal)
Solicitation Number RFB 2027-01
Title City of Hanford & Hanford High School Softball Field Fence Project Source ID PU.AG.USA.2448108.C16669401
Piggyback Solicitation No
Details
Location Kings County, California
Description The City of Hanford is requesting bids from qualified and licensed contractors to provide and install approximately 925 linear feet of new 6-foot chain link fence, one 24-foot double drive swing gate, two 15-foot double drive swing gates, and two 8-foot double drive swing gates at the Hanford High School and City of Hanford softball fields shared use area.

Dates
Publication 07/01/2026 09:30 AM PDT
Question Acceptance Deadline 07/29/2026 04:00 PM PDT
Questions are submitted online Yes
Bid Intent Optional
Bid Intent Deadline 08/04/2026 02:00 PM PDT
Notify Solicitation Owner Yes (Not shown to suppliers in the abstract) Closing Date 08/05/2026 02:00 PM PDT
Job-Walk Visit 07/22/2026 10:00 AM PDT
Contact Information
Lisa Valencia
5595852152
[email protected]
Robbie Buchanan
(559) 585-2556
[email protected]
RFB 2027-01 - City of Hanford & Hanford High School Softball ... 08/05/2026 02:13 PM PDT Page 1 of3

Bid Result Publication Revision
Publication Type Unofficial Results
Golden Bay Fence Plus Iron Works, inc
Organization Name Golden Bay Fence Plus Iron Works, inc Bid Amount $184,481.00
Address
4104 S. B. Street
Stockton California
95206 United States
GCB1 Inc. dba GC Builders
Organization Name GCB1 Inc. dba GC Builders
Bid Amount $158,972.50
Address
3003 N. Monroe Ave
Fresno California
93723 United States
Center State Fence & Construction, Inc.

Organization Name Center State Fence & Construction, Inc.

Bid Amount $127,300.00
Address
36855 AVENUE 16
Madera California
93636 United States
Yukon Fence
Organization Name Yukon Fence
Bid Amount $122,718.25
Address
21110 Snow Road
Bakersfield California
93314 United States
Nick Champi
Organization Name Nick Champi
Bid Amount $126,165.00
Address
615 N. 10th Ave
Hanford California
93230 United States
Fresno Fence Connection
RFB 2027-01 - City of Hanford & Hanford High School Softball ... 08/05/2026 02:13 PM PDT Page 2 of3

Organization Name Fresno Fence Connection
Bid Amount $144,148.25
Address
po box 458
sanger California
93657 United States
All Commercial Fence, Inc.

Organization Name All Commercial Fence, Inc.

Bid Amount $140,317.34
Address
650 Armstrong Way
Oakdale California
95361 United States
Golden west fence
Organization Name Golden west fence
Bid Amount $205,488.00
Address
20741 Hansen ave
Nuevo California
92567 United States
Terra General Engineering LLC
Organization Name Terra General Engineering LLC
Bid Amount $123,061.69
Address
11627 Road 168
Porterville California
93257 United States
Bid Results Email
Email Attachment(s)
File Size Uploaded Date Language
No Files
Additional Recipients
Include notification issuer as an
additional recipient
No
RFB 2027-01 - City of Hanford & Hanford High School Softball ... 08/05/2026 02:13 PM PDT Page 3 of3

Bid Summary
Contractor Name Base Bid Amount Add Alternate Amount Total Project Bid Amount Nick Champi Enterprises $ 126,165.00 $ 3,725.00 $ 129,890.00 Terra General $ 123,061.69 $ 9,473.68 $ 132,535.37
Yukon Fence $ 122,718.25 $ 11,000.00 $ 133,718.25
Center State Fence & Construction $ 127,300.00 $ 8,400.00 $ 135,700.00 All Commercial Fence $ 140,317.34 $ 4,515.00 $ 144,832.34 Fresno Fence Connection $ 144,148.25 $ 4,500.00 $ 148,648.25 GCB1 $ 156,485.00 $ 2,487.50 $ 158,972.50
Golden Bay Fence Co. $ 173,981.00 $ 10,500.00 $ 184,481.00 Golden West Fence $ 205,448.00 $ 27,500.00 $ 232,948.00

Preliminary Estimated Cost of Construction - Labor and Materials

UNIT DESCRIPTION UNIT PRICE TOTAL
$221,430

1.1 Mobilization / Construction Fencing / Tree Protection 1 LS $75,000.00 $75,000

2.1 Erosion / Water pollution Control / SWPPP 1 LS $45,000.00 $45,000

3.1 Miscellaneous Concrete Demo 650 SF $6.00 $3,900

4.1 Rough Grading and Excavation 55,731 SF $1.75 $97,530 $149,000

5.1 Fine Grading 25,000 SF $0.60 $15,000

6.1 4" of 95% Compacted DG (All Weather Road) Material 25,000 SF $5.00 $125,000

7.1 Concrete Drive Approach 1 LS $9,000.00 $9,000
$141,520

8.1 Concrete Flat-work (walking path, High School/North side) 940 SF $18.00 $16,920

9.1 Concrete Flat-work (walking path, City/South side) 3,700 SF $18.00 $66,600

10.1 Trash/Recycle Receptacle 14 EA $1,500.00 $21,000.00

11.1 Maintenance equipment 1 LS $22,000.00 $22,000.00

12.1 Sea-trains (Storage) 2 EA $5,000.00 $10,000.00

13.1 Bike Racks 10 EA $500.00 $5,000
$170,750

14.1 6' Chain link Fence 910 LF $75.00 $68,250

15.1 6' Black Chain link Gate (15' double drive sliding gates) 4 EA $4,700.00 $18,800

16.1 6' Black Chain link Gate (24' double drive swinging gates) 2 EA $7,900.00 $15,800

17.1 Chain link Concrete Mow Curb 970 LF $70.00 $67,900 $319,960.00

18.1 Bleachers 4 EA $10,000.00 $40,000.00

19.1 Dugout benches 4 EA $4,000.00 $16,000.00

20.1 Infield mix 2 EA $20,000.00 $40,000.00

21.1 Hydroseed (outfield of fields #1 & #2) 60,000 SF $0.65 $39,000.00

22.1 Outfield Fence (Temp./removal) 1 EA $6,500.00 $6,500.00

23.1 Fine Grading 90,000 SF $1.00 $90,000.00

24.1 Concrete Flat-work (Walking Path, Hanford High Fields & City Fields 1 & 2) 4,500 SF $18.00 $81,000.00

25.1 Bases & Pitching Mound (Fields #1 & #2) 2 EA $3,730.00 $7,460.00 $305,710.00

26.2 Bleachers 2 EA $10,000.00 $20,000.00

27.2 Chain link Back Stop 1 LS $65,000.00 $65,000.00

28.2 Chain link bug-out 1 LS $60,000.00 $60,000.00

29.2 Dugout benches 2 EA $4,000.00 $8,000.00

30.2 Bleacher Area Flatwork (Concrete) 2,800 SF $18.00 $50,400.00

31.2 4' Chain link Foul Line Fence 310 LF $18.00 $5,580

32.2 Infield mix 2 EA $20,000.00 $40,000.00

33.2 Hydroseed (outfield) 30,000 SF $0.65 $19,500.00

34.2 Outfield Fence (Temp./removal) 1 EA $6,500.00 $6,500.00

35.2 Fine Grading (infield) 45,000 SF $0.60 $27,000.00

36.2 Bases & Pitching Mound 1 EA $3,730.00 $3,730.00
$1,800,000.00

37.3 MUSCO Lighting (Materials Only) 1 LS $1,000,000.00 $1,000,000.00

38.3 Lighting Install (75-100% of Equipment Cost) 1 LS $800,000.00 $800,000.00 Hanford High & City Softball Fields Project - Engineers Cost Estimate

QUANTITY
SOFTBALL FIELD #3 (NEW SOLFBALL FIELD)
SOFTBALL FIELD LIGHTING (ALL 5 FIELDS SHARED 50/50 COST WITH HJUHSD) SUBTOTAL:

PHASE TWO

PHASE ONE

PHASE THREE
SUBTOTAL:

SUBTOTAL:

SUBTOTAL:

SUBTOTAL:

SUBTOTAL
SUBTOTAL:

MOBILIZATION, DEMOLITION, AND GRADING

PARKING LOT

SITE AMENITITES
SITE FENCING (50/50 SHARED COST)
SOFTBALL FIELD #1 (CONVERT FROM BASEBALL TO SOFTBALL) & FIELD #2 UPGRADES

UNIT DESCRIPTION UNIT PRICE TOTAL QUANTITY
$1,426,300

39.4 Soil (Level Eastside Parking Lot Expantion) 90,000 CY $0.00 $0

40.4 Soil Import (Trucking) 90,000 CY $15.00 $1,350,000

41.4 AB (Sub-base) 1,155 TON $45.00 $51,975

42.4 Asphalt 605 TON $180.00 $108,900

43.4 Concrete ADA Parking Stalls (North Parking Lot - 4 Stalls) 1,800 SF $25.00 $45,000

44.4 Concrete Curb 6" at Parking Lot 1,010 LF $55.00 $55,550

45.4 3'-4' Retaining Wall with Footing 325 LF $450.00 $146,250

46.4 20' Top of Fence Netting (Portect Parking-lot) 580 LF $30.00 $17,400

47.4 Concrete Flat-work (walking path) 50,000 SF $18.00 $900,000

48.4 Truncated Domes 8 EA $1,200.00 $9,600

49.4 Parking Lot Lighting (led e.g., 20,000–40,000 lumens each) on 18–25 ft poles. 14 EA $10,000.00 $140,000

50.4 Striping and Signage 1 LS $3,600.00 $3,600

51.4 Trash Enclosure (City Standard GE-35) 1 LS $30,000.00 $30,000 $162,675.00

52.4 Grading and Excavation 12,000 SF $3.00 $36,000.00

53.4 Sierra Gold Gravel (1/4” to 1/2”) 38 CY $250.00 $9,500.00

54.4 Irrigation 12,000 SF $3.00 $36,000.00

55.4 Planting 15 Gallon Tree 20 EA $1,200.00 $24,000.00

56.4 Planting 5 Gallon Shrubs 50 EA $68.00 $3,400.00

57.4 Planting 1 Gallon Shrubs 100 EA $34.00 $3,400.00

58.4 Boulders (12”, 18”, & 24” – Total 10) 1 LS $9,000.00 $9,000.00

59.4 Low Voltage Lighting (10 Lights and Transformers) 1 LS $12,375.00 $12,375.00

60.4 Irrigation Controller 1 LS $3,000.00 $3,000.00

61.4 Power Pedestal 1 LS $9,000.00 $9,000.00

62.4 Water Service 1 LS $2,500.00 $2,500.00

62.4 Irrigation Booster Pump 1 LS $10,000.00 $10,000.00

63.4 Backflow 1 LS $4,500.00 $4,500.00
$1,002,659.57
$100,265.96
$60,159.57
$60,159.57
$150,398.93
$1,373,643.60
$305,710.00
$88,643.62
$53,186.17
$53,186.17
$132,965.43
$633,691.39
$1,800,000.00
$88,643.62
$53,186.17
$53,186.17
$132,965.43
$2,127,981.39
$1,588,975.00
$88,643.62
$53,186.17
$53,186.17
Note: This estimate is based on a conceptual city design layout and is intended for planning purposes only. Neither the engineer nor the client has control over the cost of labor, materials, equipment, contractor bidding methods, or market conditions.

Accordingly, the engineer does not warrant or represent that actual bids or negotiated construction costs will match or vary from the provided estimated cost.

PAVED PARKING LOT EXPANTION
PARKING LOT PLANTING AND IRRIGATION SUBTOTAL:

SUBTOTAL:

PHASE FOUR

PHASE ONE SUBTOTAL

ENGINEERING & DESIGN

GEO, INSPECTION AND STAKING

PROJECT MANAGEMENT
15% CONTINGENCY

PHASE ONE TOTAL

PHASE TWO SUBTOTAL

ENGINEERING & DESIGN

GEO, INSPECTION AND STAKING

PROJECT MANAGEMENT
15% CONTINGENCY

PHASE TWO TOTAL

PHASE THREE SUBTOTAL

ENGINEERING & DESIGN

GEO, INSPECTION AND STAKING

PROJECT MANAGEMENT

PROJECT MANAGEMENT
15% CONTINGENCY

PHASE THREE TOTAL

PHASE FOUR SUBTOTAL

ENGINEERING & DESIGN

GEO, INSPECTION AND STAKING

UNIT DESCRIPTION UNIT PRICE TOTAL QUANTITY
$132,965.43
$1,916,956.39
$6,052,272.76
15% CONTINGENCY

PHASE FOUR TOTAL

COMBINED TOTAL

Agreed for Modifications to theAgreement
for the 10.1Acres Open Sports X'ields
Located on the East Side of the Hanford High School Campus Property Between Hanford Joint Union High School District (District)
And
City of Hanford (City)
Joint-Use Agreement
The purpose of this modification, effective on the date executed, is to clarify the development, scheduling, maintenance, and use of the 10.1 acres of open sports fields located on the Eastside of Hanford High School (see Attachment #1 Site Map).

Both parties intend to divide the property into two areas, separated by a six-foot chain-link fence, and jointly share the existing restroom/concession building. The northern area contains two developed softball fields (Fields I and2) for Hanford High School athletics. The southern area contains one developed softball field (Field 4), one unmaintained baseball freld (Field 3), and a tuture softball field (Field 5).

Fields

1. 2.
1 and 2 (North Area)
Will be used solely by District or permitted through District's permit process.

District is responsible for all inigation repairs (i.e. Main line, valves, control wires, sprinklers, nozzles, lateral lines, etc.)
District is responsible for all landscape and field maintenance (i.e. mowing, weed control, pruning/trimming, bleachers, dugouts, infields, fencing, backstops, etc.) District will maintain the existingADAparking area in a safe, functional and serviceable condition. (i.e. signage, striping, concrete)
District is responsible for all structural repairs to the restroom facility (i.e. roof, doors, windows, foundation, walls) and annual testing of facilþ backflow devices.

District will schedule all use.
a

4. 5.
6 F'ields 3, 4, and X'uture Field 5 (South Area)

1. Will be used solely by the City or permitted through the City's field permit process.

2. The City is responsible for all irrigation repairs (i.e. Main line, valves, control wires, sprinklers, nozzles, lateral lines, etc.)

3. The City is responsible for all landscape and field maintenance (i.e. mowing, weed control, pruning/trimming, bleachers, dugouts, infields, fencing, backstops, etc.)

4. The City will schedule all use.

5. The City will maintain the existing gravel parking area west of 1Oth Avenue in a safe, functional and serviceable condition. (i.e. minimal grading, pothole repair, weed control). 1

Should the City and District decide to improve the parking area (e.g., replace the gravel surface with pavement), improvement costs will be shared 50/50.

6. The City will convert Field 4 into a softball field as funds become available.

7. The City will develop the future Field 5 into a softball field as funds become available.

Joint/Shared Use and Future Development

1. The District and the City will share the use of the existing restroom/concession building during scheduled use.

2. Each party is responsible for the maintenance and custodial services of the associated with the party's use of restroom./concession building. For purposes of this document, "maintenance" shall msan routine, recurring, and preventative activities to ensure clean, safe, and sanitary conditions, and "repair" shall mean corrective work to restore, fix, or replace damaged, defective, or broken components. The District will provide the supplies for the supplies for the restroom facility and the City will provide trash service.

3. Each party agrees to allow access to the irrigation controller to program an irrigation schedule to allow proper watering and ensure turf health for high-quality athletic fields.

Both parties agree to coordinate and schedule their respective watering programs to ensure they do not overlap or conflict. Each party shall provide the other with a copy of their cuffent watering schedule upon request, or \Mithin 2 days of any modification to said schedule.

4. The installation of the chain-link fencing dividing Fields 1 and 2 from Fields 3-5 will be shared 50/50. The City has invited bids through a competitive bidding process as required by state law. The City will, as required by state law, award the fencing project to the party submitting the lowest responsive bid. City will invoice the District for the District's shate of costs following the completion ofthe fencing work, and the District will render payment, in full, within thirty (30) calendar days of its receipt of the City's invoice.

5. The City and the District agree to share the water and sewer utility costs 50/50 for the following meters:: 260112412,21341501, and 79484085. The City will invoice the District on a monthly basis for the District's share of water and sewer utility costs, and the District will render payment, in full, within thirty (30) calendar days of its receipt of each City invoice. At the time of the future sports field lighting installation, the City and District will negotiate how electrical utility costs will be shared.

6. Major repairs will be shared 50/50. Major repairs include monument sign, common area sidewalks, irrigation controllers, booster pump, backflow devices, shared fencing, plumbing, sewer lateral(s), water service(s), and installation of greater than 5 tons within the gravel parking lot. For purposes of this document, "major repairs" are defined as substantial, non-routine repairs, replacements, or corrective work necessary to restore structural integrity or long-term fi.mctionality.
2

7. The District and the City agree that, as a result of the financial investment that the City will make to improve the facility as described herein, Section 11 of the parties' Agreement ("Agreement"), which is dated ll./.ay 6, 1997, is hereby deleted.

The Agreement will remain in effect for five (5) years from the last date of execution identified below and will automatically renew for two (2) successive one (1) year terms unless either party provides written notice of non-renewal to the other at least one hundred eighty (180) calendar days prior to the expiration of the then-current term.

Both parties agree to the above modifications in good faith.

HANFORD JOINT UNION HIGH SCHOOL DISTRICT
By (
Dr. Victor Rosa, Superintendent

CITY OF HANF'ORI)
By:

Chris Tavarez, City Manager Date
3 28/09/2026 Page 56 of 1622

Modification to Agreement - 10th Avenue fields
(002)
Final Audit Report 2026-09-28
Created: 2026-09-28
By: Brad Albert ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAA3F01i6vQkLc6vEu6yyCLsctoZHjCqToA "Modification to Agreement - 10th Avenue fields (002)" History Document created by Brad Albert ([email protected]) 2026-09-28 - 6:55:06 PM GMT
Document emailed to Christopher Tavarez ([email protected]) for signature 2026-09-28 - 6:55:11 PM GMT
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13.E.

AGENDA

STAFF REPORT
MEETING DATE: 10/6/2026 AGENDA SECTION: CONSENT CALENDAR SUBJECT:

Authorization for the City Manager to enter into a three (3) year contract with Routeware Inc for a route management and authorization software platform for the Solid Waste (Refuse) Division for a total amount of $428,717.78 from the Refuse Capital Fund (0307) RECOMMENDATION:

Recommendation: It is recommended that the City Council, by motion, authorize the City Manager to enter into a three (3) year contract with Routeware Inc for a route management and authorization software platform for the Solid Waste Division for a total amount of $428,717.78 from the Refuse Capital Fund (0307) Recommended Motion: I move to authorize the City Manager to enter into a three (3) year contract with Routeware Inc for a route management and authorization software platform for the Solid Waste Division for a total amount of $428,717.78 from the Refuse Capital Fund (0307)
BACKGROUND:

The Public Works Department’s Solid Waste Division provides residential, commercial, recycling, and organics services throughout the incorporated area of the City. At the April 1, 2025, City Council meeting staff gave a presentation on the current challenges within the Solid Waste Division and received authorization to complete a Request for Proposals for a consultant to perform a future rate study. Staff returned to Council on July 1, 2025, to award the rate study to R3 Consultants. Included in the rate study were provisions to explore methods to make the division more efficient and ensure compliance with State of California and California Air Resources Board regulations. One of the recommendations was implementation and funding estimation for a route management system.

At the April 7, 2026, City Council Meeting, a Proposition 218 Public Hearing was conducted on the proposed rate increase for the City of Hanford Refuse Division. Following the closure of the public hearing, council adopted resolution 26-20-R approving a rate increase for solid waste services. Included in this rate increase was funding for the implementation of a route management software platform.

RFP 2026-31 was advertised on July 1, 2026, for proposals from vendors for a route management and optimization software platform. A proposer teleconference was conducted on July 16, 2026, where staff answered questions and provided information to potential vendors. Proposals for the RFP were due on July 30, 2026. The City received a total of five proposals for RFP 2026-31. A selection committee was formed and met on August 5, 2026, to review the proposals and select the proposal they determined best met the requirements of the RFP and gave the most benefit to the community. The selection committee comprised of three City staff members Reuben Vallejo, Nick Mechem, and Tyler Martinez. These members were selected for the review committee to gain several different perspectives on the submitted proposals, from both maintenance and operations standpoints.

The selection committee reviewed the five proposals and scored each of the proposals based on the criteria that were established in RFP 2026-31. The committee also reviewed each vendor’s past projects, team resumes, and

experience with other municipal solid waste operations. During their review, the committee determined that the proposal submitted by Routeware Inc. was the top proposal. Staff then submitted the results to the Purchasing Division, and the sealed cost proposals were released to the Public Works Department for review. Staff then began negotiations with Routeware Inc. on pricing and contract details. Staff were able to negotiate a reduced cost for implementation, a three-year term with no annual inflation cost, and edited contract verbiage that is agreeable to both parties.

FISCAL IMPACT:

Funding for the Route Management and Optimization Software was identified in the recently completed rate study and approved through the Prop. 218 process. Fiscal Year 2027 has an adopted budget of $180,500 for the implementation and subscription in the Refuse Capital Fund (0307) 20370000-827004 line for year 1. The additional appropriation needed for years 2 and 3 will be requested during the preparation of the upcoming budget cycle for Fiscal Years 2028 and 2029.

Routeware one time implementation $37,695.50
Routeware Year 1 Subscription $130,340.76
Year 2 Subscription $130,340.76
Year 3 Subscription $130,340.76
Total Contract Cost: $428,717.78
STRATEGIC GOAL: Indicates which City Strategic Goal(s) this item supports.

Check all that apply.
☐
Quality of
Life
☐
Community
Engagement
☐
Fiscal
Sustainability
☐
Efficient &
High
Performing
Government
ATTACHMENTS:

1. RFP 2026-31 Route Management Optimization Software Platform (1)

2. Exhibit A Routeware Proposal

3. RFP 2026-31 Routeware Agreement

CITY OF HANFORD

REQUEST FOR PROPOSAL
No. 2026-31
Route Management & Optimization Software
Platform
ELECTRONIC SUBMITTAL DEADLINE:

AT OR BEFORE 2:00 P.M. LOCAL TIME ON
Thursday, July 30, 2026
Release Date: July 1, 2026

RFP 2026-31
Route Management & Optimization Software Platform
2 CITY OF HANFORD, CA

REQUEST FOR PROPOSALS
RFP 2026-31
PROPOSALS will be received electronically through BidNet Direct’s California Purchasing Group website below until 2:00 p.m. on Thursday, July 30, 2026 at which time they will be publicly opened digitally and posted for performing the work in accordance with the Scope of Work for the following project:

ROUTE MANAGEMENT & OPTIMIZATION SOFTWARE PLATFORM
Proposer Teleconference: A non-mandatory, informational proposal teleconference has been scheduled for Thursday, July 16, 2026 beginning at 10:00 a.m. To register for the teleconference, please email the attendee’s contact information to [email protected] and a link to the teleconference will be emailed to you. This meeting is an opportunity for interested proposers to ask questions regarding the project and the Request for Proposal requirements.

Contract documents may be obtained via download by registered users through the City’s BidNet website available at the following link: https://www.bidnetdirect.com/california/cityofhanford.

Executive Order N-6-22 – Russia Sanctions: On March 4, 2022, Governor Gavin Newsom issued Executive Order N6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Local Vendor Preference: In an effort to encourage local businesses to provide goods and services to the City, the Council has enacted a Local Vendor Preference policy. The Local Vendor Preference policy will apply to any business that has a fixed business address within Hanford City limits. A Post Office Box will not be accepted as a business address. The City reserves the right to request proof of the City of Hanford address.

THE CITY OF HANFORD AFFIRMATIVELY ENSURES that Minority Business Enterprises (MBE) and Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit proposals in response to this notice. Individuals and/or entities submitting proposals to the City of Hanford will not be discriminated against on the basis of race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender, gender identity or expression, age, sexual orientation, or military and veteran status in any consideration leading to the award of the contract.

RFP 2026-31
Route Management & Optimization Software Platform
3 No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity leading to the award of a contract.

The right is reserved by the City of Hanford to reject any or all proposals, to waive any irregularities or informalities not affected by law, to evaluate the proposals submitted and to award the contract according to the proposal which best serves the interest of the City. All products used or developed in the execution of any contract resulting from this RFP will remain in the public domain at the completion of the contract.

RFP 2026-31
Route Management & Optimization Software Platform
4 TABLE OF CONTENTS

TITLE PAGE
I. Introduction.....................................................................................................................................5 A. Information ................................................................................................................................5 B. City of Hanford Background......................................................................................................5 C. Purpose, Objective, and Services Provided................................................................................7 D. Timeline of Events.....................................................................................................................7 II. Scope of Work ................................................................................................................................7 A. Project Description.....................................................................................................................7 B. Consultant /Vendor Responsibilities..........................................................................................10 C. City Responsibilities ..................................................................................................................11 III. Proposal Content and Format Requirements ..............................................................................11 A. General Information ...................................................................................................................11 B. Proposed Project Approach........................................................................................................12 C. Staff Qualifications ....................................................................................................................12 D. Related Experience.....................................................................................................................12 E. Project Timeline .........................................................................................................................13 F. Proposed Fee Structure and Schedules.......................................................................................13 G. Conflict of Interest .....................................................................................................................13 IV. Consultant Selection Procedure ....................................................................................................13 A. Criteria and Weight of Criteria...................................................................................................13 B. Background Check .....................................................................................................................14 C. Award of Contract......................................................................................................................14 V. Examination of RFP Requirements ..............................................................................................15 A. Withdrawal of Proposals............................................................................................................15 B. Rejection of Proposals................................................................................................................15 C. Evaluation/Award of Contract ...................................................................................................16 VI. General Conditions.........................................................................................................................17 A. Important Notice ........................................................................................................................17 B. Local Vendor Preference............................................................................................................17 C. Contracting Agency....................................................................................................................17 D. Legal Responsibilities................................................................................................................17 E. Permits and Licenses..................................................................................................................17 F. Indemnification and Insurance ...................................................................................................18 G. Assignment of Contract..............................................................................................................19 H. Right to Request Performance....................................................................................................19 I. Ethics in Public Contracting.......................................................................................................19 J. Russia Sanctions.........................................................................................................................19 K. Equal Employment Opportunity ................................................................................................20 L. Venue .........................................................................................................................................20 M. Protest Procedures......................................................................................................................20 N. Proprietary Information..............................................................................................................21 O. Incurring Costs...........................................................................................................................21 P. Cancellation due to Unavailability of Funds..............................................................................21 Q. Firearms Prohibited....................................................................................................................21 VII. Attachments (Forms, Sample Agreement, Detailed Scope of Work).........................................22

RFP 2026-31
Route Management & Optimization Software Platform
5 I. INTRODUCTION
A. INFORMATION
The City of Hanford (City) is requesting proposals from qualified firms to provide a comprehensive Route Management and Optimization Software Platform for the Public Works Department’s Solid Waste Division.

The City desires to enter into an agreement with a qualified consultant/vendor to provide a turnkey route management and optimization solution including software, hardware, implementation services, training, maintenance, integration support, and ongoing technical support.

The proposed solution shall support the City’s residential and commercial solid waste operations by improving routing efficiency, operational visibility, customer service, service verification, fleet management coordination, and data analytics.

The City intends to procure a modern, scalable platform capable of supporting current operations while allowing future expansion and integration with additional City systems.

The selected consultant/vendor shall furnish all labor, supervision, software licensing, hardware, implementation services, integration support, project management, training, equipment, transportation, tools, materials, and incidentals necessary to complete the services described in this RFP.

The initial agreement term is anticipated to be one (1) year from the effective date of the Agreement, with up to four (4) optional one-year extensions upon mutual written agreement.

Any revisions to this Request for Proposals will be issued and distributed as addenda through the City’s BidNet website.

Questions regarding this RFP must be submitted electronically through BidNet.

The deadline for submitting questions for RFP 2026-31 is Thursday, July 23, 2026 at 4:00 p.m.

B. CITY OF HANFORD BACKGROUND
The City of Hanford was incorporated in 1891 and is located in Kings County in California’s Central Valley. The City currently serves approximately 69,000 residents and 1,300 commercial businesses.

The Public Works Department’s Solid Waste Division provides residential, commercial, recycling, and organics services throughout the incorporated area of the City.

The City currently operates:
• Residential automated side-load collection routes
• Commercial front-load and rear-load routes
• Recycling collection routes
• Organics collection routes
• Container delivery and maintenance operations

RFP 2026-31
Route Management & Optimization Software Platform
6 The City seeks to improve operational efficiency, route performance, service verification, dispatch coordination, reporting capabilities, and customer responsiveness through implementation of an integrated route management and optimization platform.

1. Residential Operations
The City of Hanford’s current residential service is provided using three 96-gallon carts in the collection system. The black cart is for collecting trash. The green cart is for collecting green waste/food compost.

The blue cart is for collecting recyclables. Each of the customer’s residential cans are serviced once per week. Green waste/food compost routes and recycling routes are collected on Monday through Thursday. Trash routes are collected Monday through Thursday.

Currently, there are 40 defined routes that run each week. Each operator normally runs four routes in a week. Residential container maintenance and delivery operations occur Monday through Friday as needed to keep up with demand.

Residential services are provided with the following resources:

Staffing
• 1 supervisor position
• 10 residential operator positions
• 2 service workers
Equipment
• Approximately 18,000 each of trash, green waste and blue containers • 15 side-load automated trucks
• 2 service trucks
• 1 large delivery truck
• 2 1/2-ton pickups for supervisors

2. Commercial Operations
The City provides commercial solid waste collection including refuse, recyclables, green waste and food compost. Services are provided with a variety of sized bins. The commercial front-loads and rearload trucks are all single compartment trucks carrying only one waste stream at a time and dump their respective loads at the appropriate facility. Front and rear-load operations currently have 37 routes that operate Monday through Saturday. Commercial bin maintenance and deliveries are conducted five days a week during normal working hours.

Commercial services are provided with the following resources:

Staffing
• 1 supervisor position
• 12 commercial operator positions
• 3 Part time refuse collectors
• 1 Recycling Coordinator
Equipment
• 8 front-loading refuse trucks
• 3 rear-loading trucks
• 1 forklift

RFP 2026-31
Route Management & Optimization Software Platform
7 C. PURPOSE, OBJECTIVE AND SERVICES PROVIDED
The purpose of this RFP is to facilitate the selection of a qualified consultant/vendor to provide a Route Management and Optimization Software Platform.

The City’s objectives include:
• Improve route efficiency and operational performance
• Enhance dispatch visibility and real-time communication • Improve customer service responsiveness
• Provide service verification and exception tracking
• Improve operational analytics and reporting
• Support integration with current and future City systems • Improve route navigation and driver support capabilities • Support future operational growth and technology modernization D. TIMELINE OF EVENTS
Event Date of Event
RFP Available to the public July 1, 2026
Informational Proposal Teleconference @ 10:00 a.m. July 16, 2026 Deadline for questions: due no later than 4:00 p.m. July 23, 2026 Proposal submittal deadline: due no later than 2:00 p.m. July 30, 2026 Interviews/Presentations with short-listed firms August 2026 Negotiation with top ranked firm August 2026
Award of Contract @ City Council Meeting September 2026 Target Start Date October 2026
Italicized items and dates are at the City’s option. The City reserves the right to award contract solely on the basis of the proposal content.

II. SCOPE OF WORK
A. PROJECT DESCRIPTION
The selected consultant/vendor shall provide a comprehensive Route Management and Optimization Software Platform including all required software, hardware, implementation services, training, maintenance, and support.

The scope of services shall include, but is not limited to, the following:

1. ROUTE MANAGEMENT AND OPTIMIZATION
Provide route management software with dynamic and/or static route optimization capabilities that support residential and commercial solid waste collection operations.

RFP 2026-31
Route Management & Optimization Software Platform
8 The system shall:
• Support efficient route planning and optimization
• Provide real-time route status monitoring
• Support route adjustments and dispatch modifications
• Provide route completion tracking
• Support service alerts and exception management
• Support future route growth and operational expansion

2. MOBILE IN-CAB TECHNOLOGY
Provide mobile in-cab technology compatible with Android and/or iOS operating systems.

The solution shall include:
• Driver tablets or compatible mobile interfaces
• Secure user authentication
• Driver-friendly interface
• GPS-enabled functionality
• Real-time communication capabilities
• Integration with route optimization platform

3. GPS TRACKING AND REAL-TIME STATUS UPDATES
Provide real-time GPS tracking and operational monitoring capabilities including:
• Vehicle location tracking
• Route progression monitoring
• Service status updates
• Service alerts and notifications
• Missed stop tracking
• Idle time monitoring
• Historical route playback

4. SERVICE VERIFICATION AND EXCEPTION MANAGEMENT
Provide service verification capabilities including:
• Time-stamped service records
• GPS location verification
• Exception reporting
• Missed pickup documentation
• Contamination or service issue documentation
• Photo/Video documentation capabilities
• Customer complaint resolution support

5. DRIVER COMMUNICATION AND SUPPORT
Provide communication tools supporting:
• Driver-to-driver communication
• Dispatcher-to-driver communication
• Route support messaging

RFP 2026-31
Route Management & Optimization Software Platform
9 • Service issue notifications
• Emergency communication capabilities

6. TURN-BY-TURN NAVIGATION
Provide navigation capabilities including:
• Turn-by-turn route guidance
• Navigation to service locations
• Navigation to City facilities and disposal sites
• Route deviation support
• Real-time rerouting capabilities

7. DASHBOARDS AND ANALYTICS
Provide management dashboards and reporting tools including:
• Route performance metrics
• Productivity tracking
• Fleet activity reporting
• Service completion reporting
• Exception and complaint reporting
• Customizable dashboards
• Exportable reports

8. SYSTEM INTEGRATION
The proposed solution must support integration capabilities with current and future City systems including, but not limited to:
• ERP systems
• Billing systems
• Customer service systems
• GIS systems
• Fleet management systems
• Utility management platforms
The consultant/vendor shall describe all available APIs, integration tools, middleware requirements, and implementation support.

9. IMPLEMENTATION SERVICES
The selected consultant/vendor shall provide implementation services including:
• Project management
• System configuration
• Data migration assistance
• Hardware deployment support
• Integration support
• Testing and validation
• Go-live support
• Post-implementation support

10. TRAINING

RFP 2026-31
Route Management & Optimization Software Platform
10 Provide comprehensive training for:
• Drivers/operators
• Dispatch staff
• Supervisors
• Administrative staff
• System administrators
• Fleet staff
Training shall include documentation, user guides, and training materials.

11. MAINTENANCE AND TECHNICAL SUPPORT
Provide ongoing maintenance and technical support services including:
• Software updates
• System maintenance
• Technical support/help desk services
• Troubleshooting assistance
• Service level commitments
• System uptime expectations

12. COST PROPOSAL REQUIREMENTS
Proposals shall identify all costs associated with the project including:
• Software licensing costs
• Hardware costs
• Implementation costs
• Integration costs
• Training costs
• Annual maintenance/support costs
• Subscription costs
• Optional feature costs
• Ongoing recurring costs
B. CONSULTANT/VENDOR RESPONSIBILITIES
The selected consultant/vendor shall:

1. Perform all services in a professional and timely manner.

2. Provide qualified personnel experienced in route management and optimization systems.

3. Coordinate with City staff throughout the implementation process.

4. Maintain all required licenses and insurance.

5. Obtain a City of Hanford Business License prior to commencement of work.

6. Comply with all applicable federal, state, and local laws.

RFP 2026-31
Route Management & Optimization Software Platform
11 C. CITY RESPONSIBILITIES
The City shall:

1. Designate a City representative to coordinate with the consultant/vendor.

2. Provide available operational information reasonably necessary for implementation.

3. Provide reasonable access to City facilities and staff.

4. Review deliverables and provide timely feedback.

5. Process approved invoices in accordance with the Agreement.

III. PROPOSAL CONTENT AND FORMAT REQUIREMENTS
The City of Hanford Purchasing Division is issuing this Request for Proposals. Any revisions to the RFP will be issued and distributed as addenda. Unless otherwise directed, all communications regarding this Request for Proposals should be directed to the City via the City’s online proposal website https://www.bidnetdirect.com/california/cityofhanford through the Questions and Answers tab. Proposers may contact BidNet at (800) 835-4603 for registration assistance or questions.

Proposals submitted in response to this RFP shall include all forms provided and information requested or required by the scope of work or specifications (uploaded via Bidnet Website).

The City will not accept responsibility for incomplete proposal packages or missing addenda. It is the proposer(s) responsibility to monitor the Bidnet Website for release of any addenda prior to submission to make certain the proposal package is complete, and all required addenda are included. Addenda must be digitally acknowledged through the Bidnet Website in addition to a printed and signed version submitted with the proposal. If addenda are not signed and submitted with the proposal response, the proposal may be deemed nonresponsive and rejected.

Respondents are requested to organize their proposal into sections with tabs corresponding to the listed selection criteria as follows. You must provide responses in the same sequence as below. A screening committee will evaluate the completeness of the response to the RFP.

A. GENERAL INFORMATION

1. Firm name, address, telephone number, fax number and email address.

2. Account Representative or other person to contact for clarification of any item contained in the proposal. Include telephone number, fax number and email address if different from above.

3. Specify type of organization (individual, partnership, or corporation) and if applicable indicate whether you are:
a. Small Business.
b. Disadvantaged Business.
c. Minority and/or Women-Owned Business.

4. Provide your Federal Tax ID Number and City of Hanford Business License Number (A City of Hanford Business License is not required to submit a proposal however it must be obtained prior to commencement of project).

5. Names of company’s owners/officers.

6. Personnel of the Proposer’s Firm must be identified in the proposal with their background, and the firm must give assurances of continuity of its personnel. A contact person needs to be identified and maintained throughout the term of the contract.

RFP 2026-31
Route Management & Optimization Software Platform
12 7. Provide surety information for all sureties – General and Automobile Liability, E/O and Worker’s Compensation.

8. References and Referrals – Minimum of three (3) current or former clients within the Central Valley or California (if possible), including their name, title, address, email, phone, and types of work completed and corresponding data.

B. PROPOSED PROJECT APPROACH
Summarize your approach and understanding of the project and any special considerations of which the City of Hanford should be aware. Clearly indicate the levels of participation you will expect from City of Hanford staff in the fulfillment of the contract. The contents of this section shall be determined by the proposer but should demonstrate an understanding of the special characteristics of the project.

This section shall outline the proposed approach to the project. This approach or scope of work shall consist of:

1. Phases

2. Objective(s)

3. Task(s) and brief description

4. Work products

5. Meeting(s)

6. Timeline

7. Completion date
Exceptions to the requirements of the RFP should be clearly delineated in this section.

In addition, you are invited to include a maximum of two (2) pages of information not included, nor requested in this RFP, if you feel it may be useful and applicable to this project. The information in this section will aid the City in the refinement of the scope of work during contract negotiations.

C. STAFF QUALIFICATIONS AND EXPERIENCE
Describe the qualifications of all key members of the project team to be assigned to this project by providing resumes/experience summaries describing their education, credentials, experience, and their proposed roles for this contract. The project manager shall be identified and will not be removed from the project without prior written authorization from the City. All proposed sub-consultants and their tasks in the project shall be identified. Note: Consultant may not substitute any member of the project team without prior written approval of the City.

If your firm intends to subcontract any of the services required under this RFP it must be discussed in this section. Detailed information for each subcontractor must be provided. No work may be subcontracted, nor assigned, without prior written approval of the City of Hanford. This section should demonstrate the qualifications of all subcontractors’ professional personnel to be assigned to this project by providing resumes/experience summaries describing their education, credentials, related experience and their proposed roles for this contract.

D. RELATED EXPERIENCE
Include descriptive information concerning the experience of the firm. Include information about previous projects that might be comparable, including the size and type of projects and the scope of services provided. Provide references for a minimum of the three (3) most comparable projects for which your firm has provided, or currently is providing, similar services. Include information about previous projects which are similar in nature, delivery method, budget variance and any other appropriate information. Substantial weight is given to a firm’s ability to deliver projects on budget and time. Please demonstrate the firm’s ability to meet this goal. Provide the following for review and consideration by the screening committee:

RFP 2026-31
Route Management & Optimization Software Platform
13 Indicate for each of these projects:
❖ Name of project and project location
❖ Brief description (type of services, functional components, special design considerations) ❖ Name of owner
❖ Name of owner's contact person and telephone number (contact person, who, at the time of RFP submittal, will be employed by the owner)
❖ Your firm's specific involvement (i.e., project manager, sub-consultant, etc.) ❖ Proposal cost vs. Final Cost
❖ Project Duration, Status of completion
E. PROJECT TIMELINE
Provide a proposed project schedule starting from a kickoff meeting to development of draft documents and final report(s). Include individual tasks, milestones and deliverables; include any resource needs such as staff, meeting space, reports, etc. from the City.

F. PROPOSED FEE STRUCTURE AND SCHEDULES
The Proposed Fee Structure and Schedule shall be submitted separately from the proposal. The Consultant shall provide separate fees for each unit of work. Please provide proposed fees and cost information, and recommend a budget plan for all services to be provided, separated for each unit of work, in the following format:

Proposers should review the requirements of this RFP and address:
- All services in this fee schedule that might reasonably be expected to support the project - Indicate how the City will be invoiced for services, unit or hourly costs, etc. This information should be detailed and broken down by type of service and units of work, or other applicable measure (e.g. staff hours at a certain rate, etc.)
- Proposers should endeavor to provide a comprehensive fee schedule, as the City will not include compensation in the contract for items not addressed. - Include a total cost to provide services, based on the consultant’s fee schedule and the Scope of Work as outlined in this RFP.

The fee proposal submitted under separate, sealed cover, along with the proposed project approach, will be used as a basis for any contract negotiations. The actual Scope of Work and fees included in the contract may be negotiated and may vary to satisfy the City’s actual needs. Proposers are responsible for ensuring cost calculations are accurate. Failure to properly calculate costs or include additional costs will not be a basis for re-negotiation of the compensation for the winning bid. Proposals must include a 60-day price guarantee.

G. CONFLICT OF INTEREST
Disclose any financial, business, or other relationship with the City or any member of the City staff that may have an impact on the outcome of the project. List current clients who may have a financial interest in the outcome of the project.

IV. CONSULTANT SELECTION PROCEDURE
A. CRITERIA AND WEIGHT OF CRITERIA
Selection of the successful proposal shall be generally based on the information provided by the Consultants in response to the Request for Proposals. The process for selection shall occur in the following sequence:

RFP 2026-31
Route Management & Optimization Software Platform
14 1. Review Proposals

2. Establish a “short list” of three or more firms

3. Interviews, if necessary

4. Identify the best qualified firm

5. Determine which, if any, alternates will be selected, and negotiate a fee

6. Award contract
An Evaluation Committee consisting of members knowledgeable in software platforms may be formed at the sole discretion of the City and will address the following criteria in evaluation of proposals in order to gauge the ability of a Consultant to perform the contract as specified. The same general criteria will be used to judge both the proposal and the presentation, should the City choose to conduct interviews with prospective firms.

Prior to the award of contract, the City must be assured that the proposer selected has all of the resources required to successfully perform under the contract. This includes, but is not limited to, personnel with the skills required, equipment/materials and financial resources sufficient to provide services called for under this contract. If, during the evaluation process, the City is unable to assure itself of the proposer’s ability to perform under the contract, if awarded, the City has the option of requesting from the proposer, any information that the City deems necessary to determine the proposer’s capabilities. If such information is required, the proposer will be notified and will be permitted seven (7) working days to submit the requested information.

Selection will be based on the following criteria:

1. Responsiveness of the proposal and the clarity and completeness of the proposed Scope of Work. (15 POINTS)

2. Demonstrated ability, technical competence, and experience to perform the services or work requested for public agencies of similar size in the RFP. (20 POINTS)

3. Past record of performance of similar work or services as determined by all available information.

These criteria will be based not only on the information contained within the proposal, but also by discussions with the Proposers and their references, as well as other relevant entities or individuals who have used the Proposer for similar work or services. (20 POINTS)

4. Proposer’s demonstrated ability to perform the work or services set out in the RFP within the given time frame. (20 POINTS)

5. Proposed project schedule. (20 POINTS)

6. Local Vendor Preference as specified in the General Conditions within this RFP. (5 POINTS) B. BACKGROUND CHECK
The City reserves the right to conduct a background inquiry of each proposer which may include the collection of appropriate criminal history information, contractual and business associations and practices, employment histories and reputation in the business community. By submitting a proposal to the City, the proposer consents to such an inquiry and agrees to make available to the City such books and records as the City deems necessary to conduct the inquiry.

C. AWARD OF CONTRACT
The selected firm will be required to enter into a contract with the City of Hanford. A Draft Agreement has been included in this RFP to alert proposers to the provisions found in City contracts. The Draft Agreement may be altered from the enclosed form at the discretion of the City and without notice to

RFP 2026-31
Route Management & Optimization Software Platform
15 the consultant prior to award of contract. The City does not guarantee that the Final Agreement will duplicate the enclosed Draft Agreement.

V. EXAMINATION OF RFP REQUIREMENTS
Before submitting a proposal, Proposers must satisfy themselves by personal examination of the proposal requirements and other contract documents, and by any other means as they may believe necessary, as to the actual conditions, requirements, and difficulties under which the work must be performed and to verify any representations made by the City of Hanford; has carefully examined and is thoroughly familiar with the requirements stated and further understands that the City will not be responsible for any errors or omissions on the part the proposer.

The submission of a proposal shall be considered conclusive evidence that the Proposer has carefully investigated all conditions that affect or may at some future date affect the performance of services covered by this solicitation, and is satisfied as to the character, quality, and quantities of work to be performed and as to the requirements of the proposal. Submission of a proposal shall also be evidence that the proposer is familiar with directives that in any way affect prosecution of the work or persons engaged or employed in the work.

No proposer shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for satisfactory performance under the contract. If the proposer receives an award as a result of this Request for Proposals, failure to have made such investigations and examinations will in no way relieve the proposer of its obligations to comply in every detail with all provisions and requirements of the contract documents, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for claim whatsoever by the proposer for additional compensation. Any errors, omissions, or discrepancies found in the specifications or other contract documents shall be called to the attention of the City and clarified prior to the submission of proposals. Should the proposer feel there has been a supplemental or oral modification, it shall be his responsibility to verify said modification in writing prior to submission of the proposal. The contents of the proposal of the successful proposer shall become contractual obligations if procurement action ensues. Failure to accept these obligations in a contractual agreement shall result in the cancellation of the award.

A. WITHDRAWAL OF PROPOSALS
Any proposal may be withdrawn at any time prior to the time fixed in public notice for the receipt of proposals, only by written request for the withdrawal of the proposal filed with the Purchasing Division.

The request shall be executed by the proposer or his duly authorized representative. The withdrawal of a proposal does not prejudice the right of the proposer to file a new proposal. No proposal may be withdrawn after the time fixed in the public notice for the receipt of proposals.

B. REJECTION OF PROPOSALS
The City of Hanford reserves the right to reject any or all proposals; to waive any requirements, both the City's and those proposed by the consultant; to waive any irregularities or informalities in any proposal or the RFP process when it is in the best interest of the City to do so; to negotiate for the modification of any proposal with mutual consent of the proposer; to re-advertise for proposals, if desired; to sit and act as sole judge of the merit and qualifications of the service offered and; to evaluate in its absolute discretion, the proposal of each consultant, so as to select the consultant which best serves the requirements of the City, thus insuring that the best interest of the City will be served. Proposer’s past performance and the City's assurance that each proposer will provide service as proposed will be taken into consideration when proposals are being evaluated.

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16 The City may make such investigation as it deems necessary to determine the ability of a proposer to furnish the required services, and the proposer will furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any proposal if the evidence submitted by, or investigation of, such proposer fails to satisfy the City that such proposer is properly qualified to carry out the obligations of a contract and to deliver the services contemplated herein or; the proposal of any proposer who has previously failed to perform properly, or complete on time, contracts of a similar nature. Any material misrepresentation or material falsification of information provided to the City in the proposer’s proposal submission, or at any point in the proposal evaluation process, including any interview conducted, is grounds for rejection of the proposal. In the event that the misrepresentation or falsification is not discovered until after any agreement is awarded, the agreement may be terminated at that time. A determination as to whether a misrepresentation or falsification of the proposal submission is material shall be made solely in the exercise of the City’s sound discretion. The City expressly reserves the right to reject the proposal of any proposer who is in default on the payment of taxes, licenses, or other money due to the City of Hanford.

C. EVALUATION/AWARD OF CONTRACT
Evaluation and selection of proposals will be based on the information called for in this RFP. Brochures or other promotional presentations beyond that sufficient to submit a complete and effective proposal are not desired. Elaborate artwork, expensive paper or binders, and expensive visuals are not necessary.

A Selection Committee will evaluate proposals. The City reserves the right to make the selection of a proposer based on any or all factors of value, whether quantitatively identifiable or not, including, but not limited to, the anticipated initiative and ability of the proposer to perform the services set forth herein.

The award, if made, will be made tentatively in accordance with the Timeline of Events included in this solicitation. Proposer agrees and so stipulates in submitting this proposal, as though stated therein, and in any subsequent award of contract that:

1. The proposer is an independent contractor, not an employee, agent, or officer of the City.

2. The Contract, should it be awarded, shall be interpreted, construed, and given effect in all respects according to the laws of the State of California.

3. Should the proposer be awarded a contract, the proposer shall not assign a contract, or any part thereof, or any money due or to become due thereunder, without prior consent of the City.

4. Proposer shall indemnify and hold harmless the City, its officers, officials, employees, and agents from and against all claims, damages, losses, and expenses caused in whole or in part by any negligent act or omission of the proposer, its consultants, subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct by the City.

5. Proposer shall hold the City harmless from liability of any nature or kind, including cost and expenses for infringement or use of any copyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract.

6. Proposer warrants that no gratuities, in the form of gifts, entertainment, or otherwise, were offered or given by the proposer, to any officer or employee of the City with a view toward securing the contract or securing favorable treatment with respect to any determination concerning the performance of the contract. For breach or violation of this warranty, the City shall have the right to terminate the contract, either in whole or in part. The rights and remedies of the City provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

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17 VI. GENERAL CONDITIONS
A. IMPORTANT NOTICE
The City of Hanford will not be responsible for oral interpretations given by any City employee, representative, or others. Proposers are cautioned that any statements made that materially change any portion of the proposal documents shall not be relied upon unless subsequently ratified by a formal written amendment to the proposal document. The issuance of a written addendum is the only official method whereby interpretation, clarification, or additional information can be given. If any addenda are issued to this Request for Proposals, the City will attempt to notify all prospective consultants who have secured same. However, it will be the responsibility of each consultant, prior to submitting their proposal, to contact the Purchasing Division at (559) 585-2152 or via online web portal BidNet Direct https://www.bidnetdirect.com/california/cityofhanford under the solicitation to determine if addendums were issued and to make such addendum a part of the proposal.

B. LOCAL VENDOR PREFERENCE
Local Vendor Preference: In an effort to encourage local businesses to provide goods and services to the City, the Council has enacted a Local Vendor Preference policy. The Local Vendor Preference policy will apply to any business that has a fixed business address within Hanford City limits. A Post Office Box will not be accepted as a business address. The City reserves the right to request proof of the City of Hanford address.

C. CONTRACTING AGENCY
The contract resulting from this Request for Proposals will be administered by the City of Hanford Finance Department, Purchasing Division.

D. LEGAL RESPONSIBILITIES
All proposals must be submitted, filed, made, and executed in accordance with State of California and Federal laws relating to proposals for contracts of this nature whether the same or expressly referred to herein or not. By submitting a proposal, Consultant certifies that he or she will comply with all Federal, State and Local laws and requirements, including but not limited to Equal Employment Opportunity, Disadvantaged Business Enterprise, Labor Protection and other laws and regulations applicable to contracts utilizing Federal funds.

E. PERMITS AND LICENSES

1. Business License
Possession of a City of Hanford Business License is not required to submit a proposal in response to this invitation. However, Consultant shall be required to possess, at their own expense, a valid and current City of Hanford Business License, prior to commencing work. Fee is based on gross receipts for all business transactions in the City of Hanford. For additional information, contact the City of Hanford Finance Division at (559) 585-2506.

2. Professional Licenses
Consultants are to be licensed in accordance with the California Business and Professions Code, possess current professional registration, and be licensed to perform work in the State of California.

3. Permits
Consultant shall be required to obtain and maintain at their own expense, any and all permits, licenses and certifications issued by any federal, state or local governmental agency, pertaining to, and necessary for providing the services required in this Request for Proposals.

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18 F. INDEMNIFICATION AND INSURANCE
As respects acts, errors, or omissions in the performance of services, contractor agrees to indemnify and hold harmless City, its elected and appointed officers, employees, and City designated volunteers from and against any and all claims, demands, losses, defense costs, liability or consequential damages arising directly out of contractor’s negligent acts, errors or omissions in the performance of their services under the terms of this Agreement; except to the extent those that arise out of the negligence of City. City agrees to indemnify and hold harmless contractor, its officers, employees, and designated volunteers from and against any and all losses, defense costs, liability or consequential damages to the extent arising out of City’s negligent acts, errors, or omissions in the performance of this Agreement.

As respects all acts or omissions which do not arise directly out of the performance of services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, contractor agrees to indemnify, defend (at City’s option), and hold harmless City, its elected and appointed officers, agents, employees, representatives, and volunteers from and against any and all claims, demands, defense costs, liability, or consequential damages of any kind or nature arising out of or in connection with contractor’s (or contractor’s subcontractors, if any) performance or failure to perform, under the terms of this Agreement; except to the extent those which arise out of the negligence of City. Without limiting City’s right to indemnification, it is agreed that contractor shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, insurance coverage as follows:

1. Workers’ Compensation Insurance as required by the State of California with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.

2. Commercial General Liability Insurance with a combined single limit of not less than Two Million Dollars ($2,000,000) per occurrence and a general aggregate limit of no less than Four Million ($4,000,000). Such insurance shall include coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products and Completed Operations Liability, Broad Form Property Damage (if applicable), Independent contractor’s Liability (if applicable).

3. Consultant will maintain Professional Liability Insurance coverage as required, in an amount not less than TWO Million Dollars ($2,000,000) per occurrence or claim and a general aggregate limit of no less than Two Million ($2,000,000).

4. Comprehensive Automobile Liability coverage with a combined single limit of not less than One Million Dollars ($1,000,000) per accident for bodily injury and property damage. Such insurance shall include coverage for owned, hired, and non-owned automobiles and shall be provided by a business automobile policy.

Each insurance policy required by this Agreement shall contain the following clause:
“This insurance shall not be canceled, limited in scope or coverage, or non-renewed until after thirty (30) days prior written notice has been given to the City Finance, City of Hanford, 319 Douty St Hanford CA 93230, with the exception of cancellation for non-payment of premium, in which case ten (10) days’ notice shall be given.”
In addition, the Commercial general liability and comprehensive automobile liability policies required by this Agreement shall contain the following clauses:
“It is agreed that any insurance maintained by the City of Hanford shall apply in excess of and not contribute with insurance provided by this policy.”

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19 “The City of Hanford, its officers, agents, employees, representatives and volunteers are added as additional insureds as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Hanford.”
The successful bidder shall maintain the insurance for the life of the contract. Endorsements are to be received and approved by the City before work commences. Should the contractor cease to have insurance as required during any time, all work by contractor pursuant to this agreement shall cease until insurance acceptable to the City is provided.

G. ASSIGNMENT OF CONTRACT
No assignment by the vendor of the contract or any part hereof, or of funds to be received there under, will be binding upon the City unless such assignment has prior written approval and consent of the City. In the event the City gives such consent, the terms and conditions of the agreement shall apply to and bind the party or parties to whom such work is assigned, sublet, or transferred.

H. RIGHT TO REQUIRE PERFORMANCE
The failure of the City at any time to require performance by the proposer of any provisions hereof shall in no way affect the right of the City thereafter to enforce the same. Nor shall waiver by the City of any breach of any provision hereof be taken or held to be waiver of any succeeding breach of such provision or as a waiver of any provision itself.

I. ETHICS IN PUBLIC CONTRACTING
Each proposer, by submitting a proposal, certifies that it is not a party to any collusive action or any action that may be in violation of the Sherman Antitrust Act by submitting a proposal, the proposer certifies that its proposal was made without fraud; that it has not offered or received any kickbacks or inducements from any other proposer in connection with the request for proposal; and that it has not conferred on any public employee, public member or public official having responsibility for this procurement transaction, any payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value. The proposer further certifies that no relationship exists between itself and the City or another person or organization that interferes with fair competition or constitutes a conflict of interest with respect to a contract with the City of Hanford.

Prior to the award of any contract, the potential consultant may be required to certify in writing to the Purchasing Division that no relationship exists between the proposer and any City employee, officer, official or agent that interferes with fair competition or is a conflict of interest with respect to a contract with the City of Hanford.

More than one proposal from an individual, firm, partnership, corporation, or association under the same or different names may be rejected. Reasonable grounds for believing that a proposer has interest in more than one proposal for the work solicited may result in rejection of all proposals in which the proposer is believed to have an interest.

J. RUSSIA SANCTIONS EXECUTIVE ORDER N-6-22
Notice to all City Contractors, Suppliers and Grantees (Potential and Existing) On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at: (https://www.gov.ca.gov/wpcontent/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf). Under the EO, compliance is required with all economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law. To the fullest extent under the law, the City of Hanford will engage all measures to comply with the sanctions and the EO, including:

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20 1. Refraining from entering into new contracts with prohibited individuals or entities while the sanctions are in effect.

2. Desisting from making new investments in, or engaging in financial transactions with, Russian entities, and from transferring technology to Russia or Russian entities.

3. Endeavoring to support the government, people, and businesses of Ukraine where possible.

As a City contractor, supplier, or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programsand-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of the subject contract or grant, as applicable.

K. EQUAL EMPLOYMENT OPPORTUNITY
During the performance of the contract, proposer agrees to the following:

1. Proposer shall comply with all the requirements, when applicable, of the California Fair Employment Practice Commission and provisions of, when applicable, all Federal, State of California, County of Kings and City of Hanford laws and ordinances related to employment practices.

2. Proposer shall not discriminate against any employee or applicant for employment on the basis of age, race, religion, creed, color, physical or mental disability, national origin, or ancestry, medical condition, genetic information, marital status, gender, gender identity or expression, sexual orientation, or military and veteran status except when such a condition is a bona fide occupational qualification necessary for the normal operations of the proposer. The proposer agrees to post in conspicuous places, visible to the employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

3. Proposer, in all solicitations or advertisements for employees, placed by, or on behalf of the proposer, shall state that proposer is an Equal Opportunity Employer.

L. VENUE
Any contract resulting from this solicitation shall be governed by, and construed in accordance with, the laws of the State of California. The venue for any litigation arising out of the contract will be vested in Kings County, California.

M. PROTEST PROCEDURES
Any proposer, or contractor who is allegedly aggrieved in connection with the solicitation or award of a contract may protest. Proposers are to be advised that protests of the process, terms, conditions, or any other aspect of the solicitation must be made prior to the proposal due date. Proposers may not protest the contents of the specifications of the proposal, nor the award based on the use of the Local Vendor Preference. Protests must be transmitted by facsimile, email or by mail for the attention of the Purchasing Manager.

A protest of the award must be made immediately, and in no event later than five working days after the close of the proposal due date and time. All protests must include the following information:

1. The name, address, telephone number and email address of the protestor.

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21 2. The signature of the protestor or protestor's representative.

3. The solicitation or Proposal number.

4. A detailed statement of the legal and/or factual grounds of the protest and all documentation supporting the proposer’s position at the time of the initial protest.

5. The form of relief requested.

The Purchasing Manager or designee shall respond in writing within five working days to the protestor.

If the protestor wishes to appeal against the decision rendered by the Purchasing Manager, such an appeal must be made in writing to the City Manager within five (5) working days of the Purchasing Manager's response.

N. PROPRIETARY INFORMATION
The proposals received shall become the property of the City of Hanford and are subject to public disclosure. Proposal prices and information submitted by proposers will be made available to proposers after the City Council has approved the award of contract. Proposers are to indicate any restrictions on the use of data contained in their responses. Those parts of a proposal which are defined by the proposer as business or trade secrets, as that term is defined in California Government Code, Section 6254.7, and are reasonably marked as “Trade Secrets”, “Confidential” or “Proprietary” shall only be disclosed to the public if such disclosure is required or permitted under the California Public Records Act or otherwise by law. Proposers who indiscriminately and without justification identify most, or all, of their proposal as exempt from disclosure may be deemed non-responsive.

O. INCURRING COSTS
The City of Hanford is not liable for any cost incurred by proposers in responding to this Request for Proposals.

P. CANCELLATION DUE TO UNAVAILABILITY OF FUNDS
Cancellation Due to Unavailability of Funds in Succeeding Fiscal Periods (Funding-out Clause) – When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be canceled, and the contractor shall be reimbursed for the reasonable value of any non-recurring costs incurred but not amortized in the price of supplies or services delivered under the contract. The cost of cancellation may be paid from any appropriations available for such purposes. A specific boilerplate contract clause is required to ensure the City’s right to cancel due to unavailability of funds.

Q. FIREARMS PROHIBITED
Contractors/vendors/consultants may not carry guns while working on City of Hanford premises without the expressed written approval of a City of Hanford Department Head, or an exemption in the contract. If a contractor/vendor/consultant is caught carrying a gun without City permission, their contract will be terminated.

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22 VII. ATTACHMENTS
⎯ NON-COLLUSION AFFIDAVIT*
⎯ WORKERS’ COMPENSATION INSURANCE CERTIFICATE*
⎯ EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE*
(EXECUTIVE ORDER 11246)
⎯ AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE* ⎯ CITY OF HANFORD, CA OWNERSHIP DISCLOSURE FOR CONTRACTORS AND CONSULTANTS*
⎯ STATE OF CALIFORNIA DRUG-FREE WORKPLACE CERTIFICATION STD.21 (REV.12-93)* ⎯ IRAN CONTRACTING ACT CERTIFICATION*
⎯ CALIFORNIA LEVINE ACT STATEMENT*
⎯ SAMPLE AGREEMENT FOR SERVICES
*Submit with Proposal

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23 NON-COLLUSION AFFIDAVIT
(Submit with Proposal)
TO: THE CITY OF HANFORD
The undersigned, in submitting a proposal for performing the following work by contract, being duly sworn, deposes and says:

That he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competition in connection with such contract.

Work to be performed: RFP No. 2026-31
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Proposer’s Name: _____________________________________________________________________ Signature of Proposer: _________________________________________________________________ Title: _______________________________________________________________________________ Business Address: _____________________________________________________________________ Place of Residence: ____________________________________________________________________ State of: __________________________
County of: ________________________
On this _____________________ day of ___________________________________________before me, ___________________________________________, a Notary Public, personally appeared ____________________________________________,who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct
WITNESS my hand and official seal.

Signature __________________________________ (Seal)

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24 WORKERS’ COMPENSATION INSURANCE CERTIFICATE
(Submit with Proposal)

STATE OF CALIFORNIA )
) ss

CITY OF HANFORD )
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work under this contract.

Company: ____________________________________________________________________________ Business Address: _____________________________________________________________________ Signature: ____________________________________________________________________________ Name of Signing Official: _______________________________________________________________ Title of Signing Official: ________________________________________________________________ Date: ____________________________________________________ Company Seal:

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25 EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE
(EXECUTIVE ORDER 11246)
(Submit with Proposal)
Equal Opportunity Clause
Unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Executive Orders 10925, 11114 or Section 204 of Executive Order 11246 of September 24, 1965, during the performance of each contract with the City of Hanford, the Proposer agrees as follows:

1. The proposer will not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, or political affiliation. The proposer will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, gender, national origin, or political affiliation. Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The proposer agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

2. The proposer will, in all solicitations or advertisements for employees, placed by or on behalf of the proposer, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin or political affiliation.

3. The proposer will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or the workers’ representative of the proposer commitments under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice on conspicuous places available to employees and applicants for employment.

4. The proposer will comply with all provisions of Executive Order 11246 of September 24, 1965, and the rules, regulations and relevancy orders of the Secretary of Labor.

5. The proposer will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and relevant orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

6. In the event of the proposer’s non-compliance with the non-discrimination clauses of this subcontract or with any of such rules, regulations or orders, this subcontract may be canceled, terminated or suspended, in whole, or in part and the proposer may be declared ineligible for further government contracts in accordance with the procedures authorized in accordance with Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or otherwise provided by law.

7. The proposer will include the provisions of Paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The proposer will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event the proposer becomes involved in, or is threatened with litigation with a subcontractor or vendor as a result of such direction by the contracting agency, the proposer may request the United States to enter into such litigation to protect the interest of the United States.

Company Name: _________________________________________________________ Business Address: ________________________________________________________ Signature: _______________________________________________________________ Name of Signing Official (type): _____________________________________________ Title of Signing Official (type): ______________________________________________ Date: ___________________________________________________________________ (Seal)

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26 AMERICANS WITH DISABILITIES ACT COMPLIANCE CERTIFICATE (Submit with Proposal)
By submission of a bid, the BIDDER certifies it will comply with the Americans with Disabilities Act, 42 U.S.C., 12101 et. seq., and will maintain compliance throughout the life of this Contract. By commencing performance of the Contract work, the selected BIDDER certifies to the Americans with Disabilities Act compliance.

Company: ____________________________________________________________________________ Business Address: _____________________________________________________________________ Signature: ____________________________________________________________________________ Name of Signing Official: _______________________________________________________________ Title of Signing Official: ________________________________________________________________ Date: ____________________________________________________ Company Seal:

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27 CITY OF HANFORD, CA OWNERSHIP DISCLOSURE FOR

CONTRACTORS AND CONSULTANTS
(Submit with Proposal)
NAMES OF PRINCIPALS, PARTNERS, AND/OR TRUSTEES:

NAMES OF PRINCIPALS, PARTNERS, AND/OR TRUSTEES:

Firm Name: _______________________________________________________________________ Firm Address: _____________________________________________________________________ List the names of all principals, partners, and/or trustees. For corporations provide names of officers, directors and all stockholders owning more than 10% equity interest in corporation:

Click or tap here to enter text.

Click or tap here to enter text.

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Submitted by: Name ___________________________________________________________________ Date ________________________________

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28 STATE OF CALIFORNIA DRUG-FREE WORKPLACE CERTIFICATION STD.21 (REV.12-93)
(Submit with Proposal)
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the certification described below. I am fully aware that this certification, executed on the date below, is made under penalty of perjury under the laws of the State of California.

Contractor Proposer Firm Name: ________________________________________________________ Federal ID Number: __________________________________________________________________ BY (Authorized Signature): ____________________________________________________________ Date Executed: ______________________________________________________________________ Printed Name of Person Signing: ________________________________________________________ Telephone Number (Including Area Code): ________________________________________________ Title: ______________________________________________________________________________ Contractor/Proposer Firm’s Mailing Address: ______________________________________________ The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above-named contractor or grant recipient will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person’s or organization’s policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation, and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations.

3. Provide as required by Government Code Section 8355(c), that every employee who works on the proposed contract or grant:
(a) Will receive a copy of the company’s drug-free workplace policy statement, and (b) Will agree to abide by the terms of the company’s statement as a condition of employment on the contract or grant.

4. At the election of the contractor or grantee, from and after the “Date Executed” and until ____________ (NOT TO EXCEED 36 MONTHS), the state will regard this certificate as valid for all contracts or grants entered into between the contractor or grantee and this state agency without requiring the contractor or grantee to provide a new and individual certificate for each contract or grant. If the contractor or grantee elects to fill in the blank date, than the terms and conditions of this certificate shall have the same force, meaning effect and enforceability as if a certificate were separately, specifically, and individually provided for each contract or grant between the contractor or grantee and this state agency.

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29 IRAN CONTRACTING ACT CERTIFICATION
(Public Contract Code Section 2200 et seq.)
(Submit with Proposal)
As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct:

Please check the appropriate option:
⎯ The Contractor is not:
(1) Identified on the current list of persons and entities engaged in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or
(2) A financial institution that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran. ⎯ The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract. ⎯ The amount of the Contract payable to the Contractor for the Project does not exceed $1,000,000 over the life of the contract (up to 5 years).

Signature:__________________________________ Printed Name:_____________________ Title:______________________________________ Agency Name:____________________ Date:____________________
Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or eligibility to bid on contracts for three years.

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30 CALIFORNIA LEVINE ACT STATEMENT
(Submit With Proposal Attachment 8)
California Government Code Section 84308, also known as the “Levine Act,” can prohibit members of the Hanford City Council from participating in any action related to a “license, permit, or entitlement for use” if he or she receives any political contributions, which total more than $500 during the twelve (12) months prior to and for twelve (12) months following the date of a final decision on such “license, permit, or entitlement for use,” from the person or company submitting a proposal or application to the City or any person who is not directly a party to the proposal or application but who actively supports or opposes a particular decision involving a “license, permit, or other entitlement” and who has a financial interest in the decision (“Participant”).

Government Code Section 84308 defines “license, permit, or entitlement for use” as “all business, professional and land use licenses and permits and all other entitlements for use, including all entitlements for land use, all contracts (other than competitively bid, labor, or personal employment contracts), and all franchises.”
The following website contains a list of current Hanford City Council Members, https://cityofhanfordca.com/1269/City-Council. You are responsible for reviewing the names of Hanford City Council Members prior to making the following disclosure:

1. Have you, your company, any agent on behalf of you or your company, or, to the best of your actual knowledge, a Participant made any political contributions of more than $500 to a Hanford City Council Member or a candidate running for Hanford City Council during the twelve (12) months preceding the date of the submission of your proposal or application or the anticipated date of any City Council action related to this proposal or application? YES:_____ NO:_____
If YES, please identify the City Council Member(s) and/or candidates for Hanford City Council and date(s) of contribution in the space below:

Council Member(s) or Candidate(s) Name Date of Contribution(s):
______________________________ ________________________ ______________________________ ________________________ I declare under the penalty of perjury of the laws of the State of California that the foregoing is true and correct.

Answering YES to the question above does not preclude the City of Hanford from approving a “license, permit, or entitlement for use” for you or your firm or from taking any subsequent action. It does, however, preclude the identified Hanford City Council Member(s) from participating in any actions related to the approval process.

No party, or agent to a party, to a pending proceeding involving a “license, permit, or other entitlement for use” or Participant, or agent to a Participant, shall make a contribution of more than $500 to any City Council Member(s) or City Council candidate during the proceeding and for twelve (12) months following the date of a final decision is rendered by the City in the proceeding.

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31 NOTICE: The disclosure duty under state law continues for twelve (12) months after the final decision on a “license, permit, or other entitlement for use.” If the above information regarding contributions changes during such twelve (12) month period, then the undersigned is required to update this disclosure form. _______________________________________ ____________________ Signature of Authorized Individual Date
_______________________________________
Printed or Typed Name of Authorized Individual
_______________________________________
Print or Type Name of Company

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32 SAMPLE AGREEMENT FOR SERVICES
This Agreement for Professional Services (“Agreement”) is made and entered into this _____ day of ____________, 2026, by and between the City of Hanford, a municipal corporation (“City”), and ________________________ (“Consultant”).

RECITALS
A. Consultant represents to City that they are specially trained, experienced, licensed and competent to perform the services which will be required by this Agreement; and B. Consultant represents to City that it possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Consultant to provide a turnkey route management and optimization solution that supportsthe City’s residential and commercial solid waste operations as set forth in this Agreement.

NOW THEREFORE, in consideration of the mutual covenants set forth herein for such other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties hereto agree as follows:

1. Retention of Consultant. Subject to the terms and conditions set forth herein, City retains Consultant to perform the services identified in this Agreement, as an independent contractor and Consultant hereby accepts this independent contractor appointment.

2. Scope of Services and City Responsibilities.
a. Consultant shall perform the services (“Services”) and the City shall have the responsibilities described on the attached Exhibit “A,” which is incorporated herein by reference. To the maximum extent possible, the terms of the body of this Agreement and Exhibit “A” shall be interpreted so they are consistent; however, if there is an direct and irreconcilable conflict between the text of this Agreement and Exhibit “A”, the former shall control.
b. Consultant shall correct any and all errors and/or omissions, which arise out of Consultant’s negligence or intentional misconduct, in the performance of the Services and any documents resulting therefrom even though City has accepted said Services or documents. Consultant shall make such corrections upon City’s request and at no cost or expense to City.

3. Time of Performance. Services shall be completed by the dates identified in the attached Exhibit “A.”

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33 4. Compensation. Compensation to be paid to Consultant shall be in accordance with the attached Exhibit “A.” Payment by City under this Agreement shall not be deemed a waiver of errors, even if such errors were known to the City at the time of payment.

5. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant’s bills shall include a brief description of the Services performed and the date the Services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Consultant no later than sixty (60) calendar days after the date of submittal of an invoice for completed tasks and approval of the invoice by City staff.

6. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Services, but which are not included in Exhibit “A.” Extra work will be performed on terms agreed upon by the parties. Consultant shall not perform, nor be compensated for Extra Work without written authorization from City.

7. Termination. This Agreement may be terminated by the City immediately and without notice for cause or by City without cause upon ten (10) days’ written notice of termination to Consultant. Upon termination, Consultant shall be entitled to compensation for Services performed up to the effective date of termination, unless this Agreement is terminated for cause, in which case, City may withhold compensation due Consultant in order to reimburse City for any losses, damages or expenses caused by Consultant’s default under this Agreement.

8. Ownership of Documents. All plans, studies, documents and other writings and electronic disks containing drawings prepared by and for Consultant, its officers, employees, agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party.

Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request.

However, the City’s use of completed documents for other projects and/or the use of uncompleted documents without the written authorization of Consultant will be at the City’s sole risk.

The City shall, to the fullest extent permitted by law, indemnify and hold harmless the Consultant from all claims, damages, losses, and expenses, including attorney fees, arising out of or resulting from any unauthorized reuse of or changes to the Project Documents not performed by the Consultant.

9. Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to use, modify, reuse or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data electronic or otherwise recorded on computer diskettes which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”).

Consultant shall require all subcontractors to agree in writing that City is granted non-exclusive and perpetual license for any Documents & Data the subcontractor prepared under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all

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34 Documents & Data. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purpose intended by this Agreement shall be at City’s sole risk. The City shall, to the fullest extent permitted by law, indemnify and hold harmless the Consultant from all claims, damages, losses, and expenses, including attorney fees, arising out of or resulting from any unauthorized reuse of or changes to the Project Documents not performed by the Consultant.

10. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services under this Agreement, nor shall such materials be disclosed to any person or entity not connected with the performance of the Services under this Agreement. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name, insignia, photographs, or the project for which Consultant’s Services are rendered, or any publicity pertaining to the Consultant’s Services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent by City.

Notwithstanding the foregoing, the City acknowledges that the Consultant may want/need to include projects performed under this Agreement on proposals for similar work in the future. The City hereby grants permission to list any projects performed under this agreement for marketing purposes; provided however, Consultant will not make any representations regarding City’s satisfaction with Consultant’s work product unless Consultant receives a written statement or evaluation from City.

11. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such nondiscrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

Consultant shall also comply with all relevant provisions of City’s programs or guidelines currently in effect as identified and provided to Consultant by City.

12. Insurance Requirements.
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of this Agreement, the following insurance policies. i. Workers Compensation Coverage. As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per accident for bodily injury or disease. ii. Commercial General Liability (CGL) Coverage. Insurance Services Office (ISO) Form CG 0001, including products and completed operations, property damage, bodily injury, and personal & advertising injury with a limit of no less than TWO MILLION AND NO/100 DOLLARS ($2,000,000) per occurrence for bodily injury, personal injury, and property

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35 damage, and a general aggregate limit of no less than FOUR MILLION AND NO/100 DOLLARS ($4,000,000).
iii. Automobile Liability Coverage. ISO Form Number CA 0001 covering any auto (Code 1), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned),with a limit no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per accident for bodily injury and property damage.
iv. Professional Liability Coverage. Consultant will maintain Professional Liability coverage with limits no less than TWO MILLION AND NO/100 DOLLARS ($2,000,000) per occurrence or claim, and TWO MILLION AND NO/100 DOLLARS ($2,000,000) policy aggregate.

If Consultant maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant.

Consultant’s insurance policies shall be “occurrence” policies and not “claims-made” coverage except for Professional Liability Coverage. “Claims-made” policies must satisfy the following requirements: (i) the retroactive date of coverage must be shown and must precede the effective date of the contract; (ii) coverage shall be maintained and evidence of coverage must be provided for at least five (5) years after completion of the contract work; and (iii) if coverage is canceled or non-renewed and not replaced with another claims-made policy form with a retroactive date preceding the contract effective date, Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

Consultant may use Umbrella or Excess Policies to provide the liability limits as required in this Agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, deductibles and self-insured retentions, indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying insurance. No insurance policies maintained by any additional insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until Consultant’s primary and excess liability policies are exhausted.
b. Any deductibles or self-insured retentions must be declared to and approved by the City. City may require Consultant to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Alternatively, City may require Consultant to provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses within the retention. c. The policies are to contain, or be endorsed to contain, the following provisions:
i. City and its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL and automobile liability policies with respect to liability arising out of work or operations performed by or on behalf of Consultant including materials, parts, or equipment furnished in connection with such work or operations; products used by Consultant; or

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36 automobiles owned, leased, hired or borrowed by Consultant. General liability coverage can be provided in the form of an endorsement to Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33 or CG 20 38 and CG 20 37 if a later edition is used. The coverage shall contain no special limitations on the scope of protection afforded to City and its officers, officials, employees or volunteers. ii. For any claims related to this contract, Consultant’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 with respect to City and its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by City and/or its officers, officials, employees, or volunteers shall be in excess of Consultant’s insurance and shall be non-contributory.
iii. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to City.

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII.

Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. d. Consultant hereby grants to City and its officers, officials, employees, and volunteers a waiver of any right to subrogation which any insurer of Consultant may acquire against the City and/or its officers, officials, employees, and volunteers by virtue of the payment of any loss under such insurance. Consultant agrees to obtain endorsements necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer.

13. Indemnification. To the fullest extent allowable by law, Consultant agrees to indemnify, defend and hold harmless the City and its officials, officers, employees, agents and volunteers from and against all claims, demands, actions, injuries, liabilities, losses, costs or damages, direct or indirect, and any and all attorneys’ fees and other expenses which City or its officials, officers, employees, agents or volunteers may sustain or incur as a consequence of or are in any way related to Consultant’s or its owners, directors, officers, managers, employees, agents and subcontractor’s willful or negligent acts or omissions in the performance of the services and Consultants responsibilities and obligations to be performed under this agreement or its failure to perform or comply with any of its obligations or responsibilities contained in this agreement; excluding, however, such liability, claims, losses, damages or expenses arising from City’s sole or active negligence or willful acts. This duty to indemnify, defend, and hold harmless shall survive the termination of this agreement.

14. Independent Contractor Status. It is understood and agreed that Consultant, in the performance of the Services to be performed pursuant to this Agreement, shall act as and be an independent contractor and shall not act as an agent or employee of City. Consultant shall obtain no

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37 retirement benefits or other benefits which accrue to City’s employees and Consultant hereby expressly waives any claim it may have to any such rights. Nothing in this Agreement shall create or be construed as creating a partnership, joint venture or any other relationship between City and Consultant.

15. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement.
b. Consultant shall maintain all documents and records that demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City. Copies of such documents shall be provided to the City for inspection at the City offices.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request, require that custody of the records be given to the City and that the records and documents be maintained in the City offices. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-ininterest.

16. Interest of Consultant. Consultant and its shareholders covenants and represents that they do not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s Services hereunder. Consultant further covenants and represents that in the performance of the Services hereunder, to the best of its knowledge no person having any such interest shall perform any Services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. will conduct research and arrive at conclusions with respect to rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. FPPC Reg. Sec. 18700, et seq.

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38 17. Professional Ability of Consultant. City has relied upon Consultant’s representations regarding its training and professional ability to perform the Services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled personnel to perform all Services under this Agreement. The primary provider of the Services called for by this Agreement shall be ____________________ who shall not be replaced without the written consent of the City. All work performed by Consultant under this Agreement shall be in accordance with the applicable professional standard of care and shall meet the local professional standard of quality ordinarily to be expected of competent persons in Consultant’s field of expertise working in Kings County.

18. Compliance with Laws. Consultant shall use the proper standard of care in performing the Services and shall comply with all applicable federal, state and local laws, codes, ordinances and regulations in effect at the time the agreement is executed. In addition, if the request for proposal to provide professional services which are the subject of this Agreement cited any federal or state financial assistance involved in the project for which the Services are provided, the Consultant shall perform allservices in accordance with all applicable federal and state laws, rates and regulations in effect at the time the agreement is executed.

19. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, and insurance which are legally required of Consultant to lawfully and competently perform the Services. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, and insurance which are legally required of Consultant to lawfully and competently perform the Services. Consultant shall maintain a City of Hanford business license.

20. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express written consent of the City, which will not be unreasonably withheld. Consultant shall not subcontract any portion of the Services to be performed under this Agreement without the express written consent of the City, which will not be unreasonably withheld. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall: (i) create any contractual relationship between City and subcontractor; (ii) create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor; (iii) or relieve Consultant of any of its obligations and responsibilities under this Agreement.

21. Attorneys’ Fees. If an action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees, costs and necessary disbursements in addition to any other reasonable relief to which he may be entitled.

With respect to any suit, action or proceeding arising out of or related to this Agreement, or the documentation related hereto, the parties hereby submit to the jurisdiction and venue of the Superior Court for the County of Kings, State of California for any proceeding arising hereunder.

22. Sole and Only Agreement. This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the matters set forth herein and contains all of the covenants and agreements between the parties regarding said matters.

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39 Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or in writing, have been made by any party or anyone acting on behalf of any party which are not embodied in this Agreement and no other agreement, statement or promise shall be valid or binding.

23. Invalidity. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way.

24. Amendment. No change, amendment or modification of this Agreement shall be valid unless the same be in writing and signed by the parties hereto.

25. Governing Law. This Agreement shall be construed and governed pursuant to the laws of the State of California.

26. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

27. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE (“JAMS”) or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators.

Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.

28. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or result from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

29. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

30. Notice. Except as otherwise expressly provided herein, any notice, consent, authorization or other communication to be given hereunder shall be in writing and shall be deemed duly given and received when delivered personally, when transmitted by facsimile or e-mail if receipt is acknowledged by the addressee, one business day after being deposited for next-day delivery with a nationally recognized overnight delivery service, or three business days after being mailed by first

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40 class mail, charges and postage prepaid, property addressed to the party to receive such notice at the last address furnished for such purpose by the party to whom notice is directed and addressed as follows:

Chris Tavarez ________________________
City of Hanford ________________________
319 N. Douty ________________________
Hanford, CA 93230 ________________________
IN WITNESS WHEREOF, the parties have executed this Agreement effective on the day and in the year first set forth above.

CITY

CITY OF HANFORD,
a Municipal Corporation
By:__________________________________

CHRIS TAVAREZ
City Manager

CONSULTANT
By:___________________________________
____________________ [name]
____________________ [title]

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41 EXHIBIT “A”
Scope, Timeframe, and Compensation for Services

E: [email protected] | P: (512) 298-5107 | Q-19175
Q-19175
City of Hanford - CA
([KLELW$

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E: [email protected] | P: (512) 298-5107 | Q-19175
QUOTE NUMBER Q-19175
Ship To
Tyler Martinez
City of Hanford - CA
City of Hanford Public Works 900 S.10 TH
AVE
Hanford, California 93230
United States
[email protected]
Bill To
City of Hanford - CA
315 N.Douty Street
Hanford, California 93230
United States
Statement of Confidentiality & Non-Disclosure
The parties acknowledge that the City of Hanford is a government entity and subject to the California Public Records Act.

Notwithstanding anything contained herein to the contrary, the City shall not be responsible to Routeware for any disclosure of Confidential Information pursuant to the Act or pursuant to any laws, rules, regulations, instructions or other legal requirement.

Routeware retains all title, ownership and intellectual property rights to the material and trademarks contained herein, including all supporting documentation, files, marketing materials, and multi-media.

BY ACCEPTANCE OF THIS DOCUMENT THE RECIPIENT AGREES TO BE BOUND BY THE AFOREMENTIONED STATEMENT.

Salesperson Phone Email
Tom Osmun (615) 474-0751 [email protected]
Order Q-19175
Good Through: Oct 12 2026
Payment Terms: Net 60
Term 36 Months
Routeware, Inc.
7719 Wood Hollow Dr.

Suite #150
Austin, TX 78731

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E: [email protected] | P: (512) 298-5107 | Q-19175
QUOTE NUMBER Q-19175

SERVICES

PRODUCT UNIT QTY UNIT PRICE EXTENDED
SmartCity Implementation (Small) Each 1 $12,000.00 $12,000.00 GeoTab Installation Each 5 $125.00 $625.00
Camera System Installation Each 29 $247.00 $7,163.00
Additional Camera Installation Each 87 $123.50 $10,744.50 Vehicle Installation Each 29 $247.00 $7,163.00
SERVICES TOTAL (USD): $37,695.50

RECURRING SUBSCRIPTIONS

PRODUCT UNIT QTY UNIT PRICE EXTENDED
SmartCity Base Fee Annually 29 $324.00 $9,396.00
Solid Waste Operations Annually 29 $2,160.00 $62,640.00 Premium Video System Fee Annually 29 $658.80 $19,105.20 Telematics Device Annually 5 $360.00 $1,800.00
Picture Service Fee Annually 29 $0.00 $0.00
In-Cab Interface (Tablet) Annually 29 $660.00 $19,140.00 Video Hardware as a Service Annually 29 $171.00 $4,959.00 Standard 4 Camera System as a Service Annually 29 $458.64 $13,300.56 SUBSCRIPTIONS TOTAL (USD): $130,340.76

UNIT QTY UNIT PRIC
Annually 29 $324.00
nually 29 $2,160.00 $62,640.
29 $658.80 $19,105.20
UN
QUO 19175

ICE EXTENDED
2,000.00 $12,000.00
125.00 $625.00
$7,163.00
10,744.50

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Payment Terms -
Annual Recurring Subscriptions
Software Fees are invoiced sixty (60) days after the Contract Start Date (the Effective Service Date).

Invoices for Recurring Subscriptions shall be issued annually in advance, with the initial invoice issued on the Effective Service Date and each subsequent invoice due on the corresponding date of each successive anniversary thereafter. The term of the Recurring Subscription(s) shall commence on the Effective Service Date.

Professional Services
For Time and Materials projects and Install Services, Company will submit invoices for services to Customer by the 10th of the month following the month in which Company provided services.

For Fixed Fee and all other services, 100% shall be billed upon the Effective Service Date.

Company’s invoice will include a date, an invoice number, a purchase order number and a description of the goods or services.

Freight, Travel and Expenses ("T & E") Not to Exceed: $11,462 T & E Expenses as incurred in the implementation of the project as described herein. Any additional services that require T & E may incur additional expenses.

Freight - Shipping Expenses as incurred in the fulfillment of the project as described herein. Any additional orders or equipment that require shipping may incur additional expenses.

Additional Terms
If Data usage is greater than 1GB per vehicle per month, Routeware may limit network speeds or limit the actual downloading of video files.

Terms & Conditions Information
This Order and all products and services herein are subject to and limited to the Route Management & Optimization Software Professional Services Agreement (Agreement) with an effective date of [TBD], along with any Amendments, attached to this Order and incorporated herein. Upon the full execution of the Agreement and this Order, any purchase orders issued in response to this Order will be deemed acceptance of such terms.

If Applicable
Prices are exclusive of any federal, state, or local taxes. The customer is responsible for all federal, state, and local taxes.

This system requires a specific server to operate Routeware software, which may need to be purchased separately.

This system requires cellular connectivity for each vehicle which may need to be purchased separately.

If route sequencing by Routeware is a requirement, additional professional services fees may apply.

On-Board Computer software is sold as a perpetual license, allowing the license to be activated on replacement hardware.

Any lapse in support voids perpetual license.

Statement of Work (SOW) Additional Terms
Mutual agreement of the accompanying Statement of Work (SOW) or Work Authorization (WAF) for the implementation is required prior to contract execution.

Any Time and Materials hours included in this Order represent our best estimate of hours required for the Project, based on our experience. You understand and agree that actual fees may differ. Fixed Fee Pricing reflects Routeware’s current understanding of the business requirements and the anticipated future state of the project. All fee and timeline estimates are based on the information Q-19175

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provided to-date, including system requirements and resource allocations. It does not account for presently unknown circumstances that create uncertainty. These include, for example, level of participation, complexity of processes and requirements, unknown system and data elements, changes in scope of work, changes in assumptions, delays caused by you or third parties, or other conditions outside of our reasonable control. We will notify you if we expect to exceed cost or timeline estimates, and this will be addressed through the change order process described below.

We will work with your Project Manager to help manage the scope of the Services within the estimate provided. However, both parties acknowledge and agree that actual fees may differ from this estimate. If we determine there has been a change in or unsuccessful completion of responsibilities or assumptions set forth in this Proposal, a change order may be required. In addition, any Project changes, including to address unknown circumstances, additional work requested by you or changed requirements, will require a Change Order, which may also impact the Project timeline. You understand that, in all instances, Routeware's compensation will be based upon the work actually performed and expenses actually incurred.

Subscription Hardware Additional Terms
Hardware on this Order sold as a subscription is the property of Routeware. Throughout the term of this Order and at no additional cost to the Customer, Routeware will repair or replace defective Subscription Hardware purchased on this Order with a comparable unit, provided that, in Routeware's sole determination, the unit has not been damaged beyond normal wear and tear. Normal wear and tear includes battery/component failure, scratches and superficial damage to the top, bottom, and corners of the unit. Not covered under the replacement program includes, but is not limited to, damage from (a) drops, (b) immersion in water, (c) cracked screens caused by excess pressure or hard devices, or (d) deliberate damage to the unit. Unit replacement costs resulting from damage not covered by the warranty is the responsibility of Customer. Customer shall surrender to Routeware any computers that are replaced under this program. Notwithstanding any other agreements or clauses on this matter in this agreement or others, Routeware reserves the right to increase monthly service if, in Routeware's sole determination, units are routinely abused or mishandled to the point of failure. Refer to the Hardware and Software Warranties section of the Routeware Master Sales and License Agreement for additional warranty details. At the conclusion of the License Period, Customer shall return all Subscription Hardware to Routeware in good condition and working order, including normal wear and tear as described herein. In the event the Customer does not return all Subscription Hardware, or the Subscription Hardware is damaged, lost, or stolen while in the Customer’s possession, the Subscription Hardware will be deemed sold to Customer, and Customer agrees to pay the then-current list price (plus any applicable taxes) upon receipt of an invoice.

Accounts Payable Details:

Name:

Title:

Email:

Phone:

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IN WITNESS WHEREOF, the Parties to the Order Form has caused it to be executed by their authorized officers as the day and year of the signatories below.

City of Hanford - CA
Signature: \s1\ Date:\d1\
Name (Print): \n1\ Title:\t1\
Purchase Order Details:

Purchase Order number: /docusign fun/
Issuance of Purchase Order ("PO") in lieu of signature denotes acceptance of Order Form by Customer. Receipt of complete and accurate PO is required prior to Order execution.

Routeware, Inc, and Affiliates
Signature: \s4\ Date:\d4\
Name (Print): \n4\ Title:\t4\
Please sign and email to Tom Osmun at [email protected]

FOR INTERNAL USE ONLY
Reviewed By:
\s3\
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STATEMENT OF WORK
Purpose
This statement of work (“SOW”) and any addenda attached hereto, sets forth the deliverables associated with the Routeware implementation of licensed software/subscription services (hereafter “Product” or “Services”) as determined by the applicable Master Sales and License Agreement and Professional Services Agreement, hereafter “Agreement”, executed by City of Hanford - CA (“Licensee” or “Customer” or “Subscriber”) and Routeware (“Licensor” or “Provider”).

This SOW and attached Addenda set forth the scope and objectives, project stages, project governance and objectives, gate checks and lifecycle stages, and change management, applicable to the implementation of the Product or Services as further identified within the Routeware line of business below:
• SmartCity
Routeware’s Gate Checks
Routeware will develop a project plan to manage the implementation lifecycle and to report on progress. Any requests for deviations to the project plan will be documented, reviewed, and approved by the respective project managers for the Customer and Routeware. In addition, a summary of requested changes will also be reviewed during the scheduled gate check reviews. Changes must be mutually approved by both parties.

As part of its standard and proven project execution, Routeware will structure the project into several phases designed to ensure success. Routeware will work collaboratively with the Customer to develop a plan that details requirements, assigns responsibilities, and sets due dates – to best achieve the goal of meeting the designated go-live date with a minimum of business disruption. From the onset of the project, Routeware will assign a core implementation team.

Routeware will execute gate check reviews at the completion of the Discover, Design, and Deploy stages of the project lifecycle. The gate check reviews provide the following:

Stage 1 - Discover
The Discover stage includes the comprehensive planning and resource scheduling for the duration of the project, including a review of the approach and governance, the cadence for status reporting, and clarification of roles and responsibilities for Routeware and Customer project team members. It also includes the requirements confirmation interview, documentation, and approval, along with the initial solution configuration based on Routeware’s best practices for a specific Customer’s needs, and the import of Customer data.

Stage 2 - Design
The “future state” is documented, reviewed, and approved by the Customer, including a validation of the data imported, upon which time the environment is provisioned, the solution installed, and the Customer provided access to the solution.

There will be progressive “targeted” training and begin the solution familiarization process for key users, along with the creation of a validation plan to be used during the Deploy stage. The Routeware team performs an internal verification that the solution, as configured, is operating properly, and aligns with the approved requirements and future state configuration, reaching the milestone referred to as being “solution complete”.

Stage 3 - Deploy
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The Deploy stage includes scenario-based training, followed by the Customer’s end-to-end validation of the solution across business scenarios/use cases identified and configured during the Discover and Design stages. Scenario-based training - typically conducted with Customer-identified “super users” - follows a tell, show, do model, where the individual delivering the training outlines the scenario, then demonstrates the scenario, and finally the super users complete an endto-end example themselves using the “happy path”, a clean, well-executed process without exceptions. Upon completion of the validation plan, the milestone of “solution acceptance” is confirmed by the Customer. At go-live there is final training and practice for end users and drivers, with a focus on what a user needs to do in the system to complete the duties of a particular role, including handling of typical “operational exceptions” encountered on a day-to-day basis. The final system cutover is performed and Routeware aids the Customer during the go live event and stabilization period, helping to triage, manage and resolve issues that may arise, followed by a transition to support, and project closeout.

Services
The scope of Services outlined below provides a breakdown of the key components and gate checks of the Routeware implementation and the corresponding deliverables provided by Routeware and Customer.

Discover phase:

Routeware:

Key activities include:
• Project kick-off
• Develop implementation plan/key milestones
• Complete pre-implementation documents
• Review, document, and approve business requirements:
• Scenarios
• Reporting
• Integrations
• Data workshop/Data import
Key deliverables include:
• Draft project plan
• Session agendas
• Documented business requirements
• Environment provisioning/solution installation
Customer:

Key activities include:
• Define/assemble project team
• Project planning
• Define measures of project success
Key deliverables include:
• Process questionnaires
• Provide documented process to model recommended configuration • Provide sample data sets
Design Phase:

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Routeware:

Key activities include:
• Define, configure, document and approve future state
• Conduct status meetings
• Update project plan
• Install solutions(s)
• Targeted training on data maintenance, transactions etc. • Solution familiarization exercises
• Drafting solution validation plan
• Creation of scenario-based training plan
• Conduct status meetings
Key deliverables include:
• Data import (3 imports into test environment)
• Solution configuration
• Users
• Customers
• Equipment
• Routes
• Codes
• Other applicable data
• Session agendas
• Targeted training
• Final solution configuration
• Design gate check
• Project plan revisions
Customer:

Key activities include:
• Customer completes recommended Product training
• Attend all system configuration sessions
• Complete all action items after each system configuration session • Required configuration and testing
• Internal process review
• Attend all design sessions
• Complete solution familiarization exercises
• Attend all status meetings
• Begin work on change management activities
Key deliverables include:
• Approved business requirements
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• Provide data for import
• Accepted file formats include .csv or .xml
• Updated data sets as required
• Approved future state configurations
• Enumeration of test plans
• Solution familiarization activities
• Data maintenance
• Transaction practice
• Solution validation
• Usage documentation and/or standard operating procedures (SOPs) • Approval/sign-off
Deploy Phase:

Routeware:

Key activities include:
• Scenario-based super user training
• Solution validation (user acceptance testing, UAT)
• Creation of end-user training plan
• Solution acceptance milestone
• Conduct status meetings
• Update project plan
• End-user training and practice
• Go-live cutover
• Issue management and stabilization
• Transition to support
• Project closeout
Key deliverables include:
• Scenario-based training
• Readiness gate check
• Project plan revisions
• Go-live cutover and stabilization assistance
• Issue management and resolution
• Transition to support
• Project closeout
Customer:

Key activities include:
• Solution validation activities
• End-user training plans
• Approval/sign-off
• Solution acceptance
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Key deliverables include:
• End-user training and practice
• Issue triage and management
Project Assumptions
• All data to be imported will be provided in the Routeware-approved .csv, .sql or .xml format, and will not require transformation during the import process.
• The Customer will provide adequate resources and key decision makers required to meet tasks associated with implementation milestones.
• The Routeware project manager will be the primary contact throughout the project, will coordinate the efforts of implementation consultants and subject matter experts (SMEs) throughout the project, and will establish a cadence of status meetings with the Customer.
• The data import process will validate the integrity of the data, and exceptions provided back to the Customer for resolution prior to final import.

Out of Scope
• Interfaces – No interfaces to 3rd party applications are included in this Scope of Work. • If an interface to a 3rd party technology solution is required a secondary SOW will be drafted following process discovery and technical scoping conversations including Routeware, the customer, and the 3rd party technology provider.
• Custom Reports – Reporting is robust across all Routeware solutions. If you require unique custom reports, those will be scoped separately with an estimate for your consideration. • Customized development work to any Routeware system.
• Development of non-standard workflows, use cases, or business practices. • Development of non-standard training documents
SOW Change Order
Changes to a SOW will require a written change order signed by the parties prior to implementation of the changes. Such changes may include, for example, changes to the scope of work and any corresponding changes to the estimated fees and schedule for the performance of the applicable Services. Upon Routeware’s receipt of a change order request from the Customer, Routeware will promptly notify the Customer if Routeware believes that the change order request requires an adjustment to the fees or to the schedule for the performance of the applicable Services. In such an event, the parties will negotiate in good faith a reasonable and equitable adjustment to the fees and/or schedule, as applicable. During such negotiations, Routeware may continue to perform Services pursuant to the existing SOW and will have no obligation to perform Services pursuant to the change order request unless and until the parties have executed an applicable change order. Any time and materials that are required to evaluate a change order request are billable at Routeware’s thencurrent standard rates.

Services Summary
All pricing for the Professional Services described in this Scope of Work is included in the accompanying Order Q-19175.

Fees are based on a fixed fee structure and reflect Routeware’s current understanding of the Customer’s business requirements and the anticipated future state of the project. Any changes to this Scope of Work or requests for additional services will require a new SOW and may incur additional charges at Routeware’s then-current rates. Final acceptance of this SOW will follow the formal quote which includes this document.

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RFP 2026-31- C262712
Route Management & Optimization Software Platform
1 AGREEMENT FOR SERVICES
This Agreement for Route Management & Optimization Software Professional Services (“Agreement”) is made and entered into this WK day of 2FWREHU 2026, by and between the City of Hanford, a municipal corporation (“City”), and Routeware, Inc., a Delaware Corporation (“Contractor ”).

RECITALS
A. Contractor represents to City that they are specially trained, experienced, licensed and competent to perform the services which will be required by this Agreement; and B. Contractor represents to City that it possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Contractor to provide a turnkey route management and optimization solution that supports the City’s residential and commercial solid waste operations as set forth in this Agreement.

NOW THEREFORE, in consideration of the mutual covenants set forth herein for such other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties hereto agree as follows:

1. Retention of Contractor. Subject to the terms and conditions set forth herein, City retains Contractor to perform the services identified in this Agreement, as an independent contractor and Contractor hereby accepts this independent contractor appointment.

The term of this Agreement shall commence on the Effective Date and shall remain effect for thirty-six (36) months unless earlier terminated by the parties in accordance with the terms herein.

2. Scope of Services and City Responsibilities.
a. Contractor shall perform the services (“Services”) and the City shall have the responsibilities described on the attached Exhibit “A,” which is incorporated herein by reference. To the maximum extent possible, the terms of the body of this Agreement and Exhibit “A” shall be interpreted so they are consistent; however, if there is a direct and irreconcilable conflict between the text of this Agreement and Exhibit “A”, the former shall control.
b. Contractor shall correct any and all errors and/or omissions, which arise out of Contractor’s negligence or intentional misconduct, in the performance of the Services and any documents resulting therefrom even though City has accepted said Services or documents. Contractor shall make such corrections upon City’s request and at no cost or expense to City.

3. Time of Performance. Services shall be completed by the dates identified in the attached Exhibit “A.”

4. Compensation. Compensation to be paid to Contractor shall be in accordance with the attached Exhibit “A.” Payment by City under this Agreement shall not be deemed a waiver of errors, even if such errors were known to the City at the time of payment. 
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RFP 2026-31- C262712
Route Management & Optimization Software Platform
2 5. Method of Payment. Recurring subscriptions shall be invoiced annually in advance. For Professional Services, Contractor shall submit monthly billings to City describing the work performed during the preceding month. Contractor’s bills shall include a brief description of the Services performed and the date the Services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Contractor no later than sixty (60) calendar days after the date of submittal of an invoice for completed tasks and approval of the invoice by City staff.

6. Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Services, but which are not included in Exhibit “A.” Extra work will be performed on terms agreed upon by the parties. Contractor shall not perform, nor be compensated for Extra Work without written authorization from City.

7. Termination. The Agreement may only be terminated as follows:
a. by mutual, written agreement of the parties;
b. by either party if the other party materially breaches the Agreement, and does not cure the breach within 30 days after receiving written notice from the non-breaching party;
c. by either party if the other party makes a general assignment for the benefit of creditors, suffers or permits the appointment of a receiver for its business or assets, or avails itself of or becomes subject to any proceeding under the U.S. Federal Bankruptcy Act or any other foreign or domestic statute, law, rule or regulation relating to insolvency or the protection of rights of creditors, which proceeding is not dismissed within sixty (60) days.

8. Effect of Termination. Upon any termination of this Agreement, without prejudice to any other rights or remedies which the parties may have, the following applies:
a. City shall immediately cease all use of all Services Hardware and all Software and delete or return to Contractor all copies of Software in City’s possession; b. upon written demand, each party as a receiving party will return or destroy all of the other party’s Confidential Information (defined below); provided however, the City’s return or destruction of information shall only occur as permitted under the California Public Records Act; and
c. City will immediately pay Contractor any undisputed amounts still outstanding.

For clarity, undisputed amounts include all payments owed by City during the entire term of the Agreement.
d. Fiscal Funding Out. In the event no funds or insufficient funds are appropriated by the City in any fiscal period for any payments due hereunder, City will notify Contractor of such occurrence in writing at least thirty (30) days prior to the end of the then-current fiscal period, including documentation of defunding from the entity, and the Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated.

Upon termination, Contractor shall be entitled to compensation for Services performed up to the effective date of termination, unless this Agreement is terminated for cause, in which case, City may withhold compensation due Contractor in order to reimburse City for any losses, damages or expenses caused by Contractor’s default under this Agreement. 
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RFP 2026-31- C262712
Route Management & Optimization Software Platform
3 9. Ownership of Documents. All plans, studies, documents and other writings and electronic disks containing drawings prepared by and for Contractor, its officers, employees, agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City, and the City shall have the sole right to use such materials in its discretion without further compensation to Contractor or to any other party. Contractor shall, at Contractor’s expense, provide such reports, plans, studies, documents and other writings to City upon written request.

However, the City’s use of completed documents for other projects and/or the use of uncompleted documents without the written authorization of Contractor will be at the City’s sole risk. The City shall, to the fullest extent permitted by law, indemnify and hold harmless the Contractor from all claims, damages, losses, and expenses, including attorney fees, arising out of or resulting from any unauthorized reuse of or changes to the Project Documents not performed by the Contractor.

10. Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to use, modify, reuse or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data electronic or otherwise recorded on computer diskettes which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted non-exclusive and perpetual license for any Documents & Data the subcontractor prepared under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purpose intended by this Agreement shall be at City’s sole risk. The City shall, to the fullest extent permitted by law, indemnify and hold harmless the Contractor from all claims, damages, losses, and expenses, including attorney fees, arising out of or resulting from any unauthorized reuse of or changes to the Project Documents not performed by the Contractor.

11. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Contractor (“Confidential Information”) in connection with the performance of this Agreement shall be held confidential by Contractor. Such materials shall not, without the prior written consent of City, be used by Contractor for any purposes other than the performance of the Services under this Agreement, nor shall such materials be disclosed to any person or entity not connected with the performance of the Services under this Agreement. Nothing furnished to Contractor which is otherwise known to Contractor or is generally known, or has become known, to the related industry shall be deemed confidential. Contractor shall not use City’s name, insignia, photographs, or the project for which Contractor’s Services are rendered, or any publicity pertaining to the Contractor’s Services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent by City. Notwithstanding the foregoing, the City acknowledges that the Contractor may want/need to include projects performed under this Agreement on proposals for similar work in the future. The City hereby grants permission to list any projects performed under this agreement for marketing purposes; provided however, Contractor will not make any representations regarding City’s satisfaction with Contractor’s work product unless Contractor receives a written statement or evaluation from City.

12. Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s programs or guidelines currently in effect as identified and provided to Contractor by City. 
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RFP 2026-31- C262712
Route Management & Optimization Software Platform
4 13. Insurance Requirements.
a. Contractor, at Contractor’s own cost and expense, shall procure and maintain, for the duration of this Agreement, the following insurance policies. i. Workers Compensation Coverage. As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per accident for bodily injury or disease.
ii. Commercial General Liability (CGL) Coverage. Insurance Services Office (ISO) Form CG 0001, including products and completed operations, property damage, bodily injury, and personal & advertising injury with a limit of no less than TWO MILLION AND NO/100 DOLLARS ($2,000,000) per occurrence for bodily injury, personal injury, and property damage, and a general aggregate limit of no less than FOUR MILLION AND NO/100 DOLLARS ($4,000,000). iii. Automobile Liability Coverage. ISO Form Number CA 0001 covering any auto (Code 1), or if Contractor has no owned autos, Code 8 (hired) and 9 (nonowned),with a limit no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per accident for bodily injury and property damage. iv. Professional Liability Coverage. Contractor will maintain Professional Liability coverage with limits no less than TWO MILLION AND NO/100 DOLLARS ($2,000,000) per occurrence or claim, and TWO MILLION AND NO/100 DOLLARS ($2,000,000) policy aggregate.

If Contractor maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by Contractor.

Contractor’s insurance policies shall be “occurrence” policies and not “claims-made” coverage except for Professional Liability Coverage. “Claims-made” policies must satisfy the following requirements: (i) the retroactive date of coverage must be shown and must precede the effective date of the contract; (ii) coverage shall be maintained and evidence of coverage must be provided for at least five (5) years after completion of the contract work; and (iii) if coverage is canceled or non-renewed and not replaced with another claims-made policy form with a retroactive date preceding the contract effective date, Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

Contractor may use Umbrella or Excess Policies to provide the liability limits as required in this Agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, deductibles and self-insured retentions, indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying insurance. No insurance policies maintained by any additional insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until Contractor’s primary and excess liability policies are exhausted.
b. Any deductibles or self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim 
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RFP 2026-31- C262712
Route Management & Optimization Software Platform
5 administration, and defense expenses within the retention. Alternatively, City may require Contractor to provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses within the retention.
c. The policies are to contain, or be endorsed to contain, the following provisions:
i. City and its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL and automobile liability policies with respect to liability arising out of work or operations performed by or on behalf of Contractor including materials, parts, or equipment furnished in connection with such work or operations; products used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. General liability coverage can be provided in the form of an endorsement to Contractor’s insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33 or CG 20 38 and CG 20 37 if a later edition is used. The coverage shall contain no special limitations on the scope of protection afforded to City and its officers, officials, employees or volunteers.
ii. For any claims related to this contract, Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 with respect to City and its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by City and/or its officers, officials, employees, or volunteers shall be in excess of Contractor’s insurance and shall be noncontributory. iii. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to City.

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII.

Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. d. Contractor hereby grants to City and its officers, officials, employees, and volunteers a waiver of any right to subrogation which any insurer of Contractor may acquire against the City and/or its officers, officials, employees, and volunteers by virtue of the payment of any loss under such insurance. Contractor agrees to obtain endorsements necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer.

14. Indemnification. To the fullest extent allowable by law, Contractor agrees to indemnify, defend and hold harmless the City and its officials, officers, employees, agents and volunteers from and against all claims, demands, actions, injuries, liabilities, losses, costs or damages, direct or indirect, and any and all attorneys’ fees and other expenses which City or its officials, officers, employees, agents or volunteers may sustain or incur as a consequence of or are in any way related to Contractor’s or its owners, 
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RFP 2026-31- C262712
Route Management & Optimization Software Platform
6 directors, officers, managers, employees, agents and subcontractor’s willful or negligent acts or omissions in the performance of the services and Contractors responsibilities and obligations to be performed under this agreement or its failure to perform or comply with any of its obligations or responsibilities contained in this agreement; excluding, however, such liability, claims, losses, damages or expenses arising from City’s sole or active negligence or willful acts. This duty to indemnify, defend, and hold harmless shall survive the termination of this agreement.

15. Independent Contractor Status. It is understood and agreed that Contractor, in the performance of the Services to be performed pursuant to this Agreement, shall act as and be an independent contractor and shall not act as an agent or employee of City. Contractor shall obtain no retirement benefits or other benefits which accrue to City’s employees and Contractor hereby expressly waives any claim it may have to any such rights. Nothing in this Agreement shall create or be construed as creating a partnership, joint venture or any other relationship between City and Contractor.

16. Contractor’s Books and Records.
a. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement.
b. Contractor shall maintain all documents and records that demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City. Copies of such documents shall be provided to the City for inspection at the City offices.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Contractor’s business, City may, by written request, require that custody of the records be given to the City and that the records and documents be maintained in the City offices. Access to such records and documents shall be granted to any party authorized by Contractor, Contractor’s representatives, or Contractor’s successor-in-interest.

17. Interest of Contractor. Contractor and its shareholders covenants and represents that they do not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Contractor’s Services hereunder. Contractor further covenants and represents that in the performance of the Services hereunder, to the best of its knowledge no person having any such interest shall perform any Services under this Agreement.

Contractor is not a designated employee within the meaning of the Political Reform Act because Contractor:
a. will conduct research and arrive at conclusions with respect to rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; 
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RFP 2026-31- C262712
Route Management & Optimization Software Platform
7 and
b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. FPPC Reg. Sec. 18700, et seq.

18. Professional Ability of Contractor. City has relied upon Contractor’s representations regarding its training and professional ability to perform the Services hereunder as a material inducement to enter into this Agreement. Contractor shall therefore provide properly skilled personnel to perform all Services under this Agreement. The primary provider of the Services called for by this Agreement shall be who shall not be replaced without the written consent of the City. All work performed by Contractor under this Agreement shall be in accordance with the applicable professional standard of care and shall meet the local professional standard of quality ordinarily to be expected of competent persons in Contractor’s field of expertise working in Kings County.

19. Compliance with Laws. Contractor shall use the proper standard of care in performing the Services and shall comply with all applicable federal, state and local laws, codes, ordinances and regulations in effect at the time the agreement is executed. In addition, if the request for proposal to provide professional services which are the subject of this Agreement cited any federal or state financial assistance involved in the project for which the Services are provided, the Contractor shall perform all services in accordance with all applicable federal and state laws, rates and regulations in effect at the time the agreement is executed.

20. Licenses. Contractor represents and warrants to City that it has all licenses, permits, qualifications, and insurance which are legally required of Contractor to lawfully and competently perform the Services. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, and insurance which are legally required of Contractor to lawfully and competently perform the Services. Contractor shall maintain a City of Hanford business license.

21. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the reputation, experience and competence of Contractor.

Assignments of any or all rights, duties or obligations of the Contractor under this Agreement will be permitted only with the express written consent of the City, which will not be unreasonably withheld.

Contractor shall not subcontract any portion of the Services to be performed under this Agreement without the express written consent of the City, which will not be unreasonably withheld. If City consents to such subcontract, Contractor shall be fully responsible to City for all acts or omissions of the subcontractor.

Nothing in this Agreement shall: (i) create any contractual relationship between City and subcontractor; (ii) create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor; (iii) or relieve Contractor of any of its obligations and responsibilities under this Agreement.

22. Attorneys’ Fees. If an action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees, costs and necessary disbursements in addition to any other reasonable relief to which he may be entitled. With respect to any suit, action or proceeding arising out of or related to this Agreement, or the documentation related hereto, the parties hereby submit to the jurisdiction and venue of the Superior Court for the County of Kings, State of California for any proceeding arising hereunder.

23. Sole and Only Agreement. This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the matters set forth herein and contains all of the covenants and agreements between the parties regarding said matters.

Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or in writing, have been made by any party or anyone acting on behalf of any party which are not 
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RFP 2026-31- C262712
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8 embodied in this Agreement and no other agreement, statement or promise shall be valid or binding.

24. Invalidity. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way.

25. Amendment. No change, amendment or modification of this Agreement shall be valid unless the same be in writing and signed by the parties hereto.

26. Governing Law. This Agreement shall be construed and governed pursuant to the laws of the State of California.

27. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

28. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE (“JAMS”) or its successor in interest.

JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.

29. Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or result from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

30. Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

31. Notice. Except as otherwise expressly provided herein, any notice, consent, authorization or other communication to be given hereunder shall be in writing and shall be deemed duly given and received when delivered personally, when transmitted by facsimile or e-mail if receipt is acknowledged by the addressee, one business day after being deposited for next-day delivery with a nationally recognized overnight delivery service, or three business days after being mailed by first class mail, charges and postage prepaid, property addressed to the party to receive such notice at the last address furnished for such purpose by the party to whom notice is directed and addressed as follows:

Chris Tavarez Robert Nelson
City of Hanford Routeware, Inc.
319 N. Douty 7719 Wood Hollow Dr., Suite 150
Hanford, CA 93230 Austin, TX 78731
IN WITNESS WHEREOF, the parties have executed this Agreement effective on the day and in the year first set forth above.

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9 
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RFP 2026-31- C262712
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10 CITY

CITY OF HANFORD,
a Municipal Corporation
By:

CHRIS TAVAREZ
City Manager

CONTRACTOR
By:

Robert Nelson [name]
Vice President, Finance [title]

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13.F.

AGENDA

STAFF REPORT
MEETING DATE: 10/6/2026 AGENDA SECTION: CONSENT CALENDAR SUBJECT:

Award of a contract to Strategic Mechanical Inc, of Fresno, CA, in the amount of $82,400, for the Courthouse MSB Replacement and Transfer Project, and appropriate an additional $13,142, to include a 15% construction contingency, from the Accumulated Capital Outlay Fund (0004).

RECOMMENDATION:

Recommendation: It is recommended that the City Council, by motion, authorize the City Manager to award a contract to Strategic Mechanical Inc, of Fresno, CA, in the amount of $82,400, for the Courthouse MSB Replacement and Transfer Project, and appropriate an additional $13,142, to include a 15% construction contingency, from the Accumulated Capital Outlay Fund (0004).

Recommended Motion: I move to authorize the City Manager to award a contract to Strategic Mechanical Inc, of Fresno, CA, in the amount of $82,400, for the Courthouse MSB Replacement and Transfer Project, and appropriate an additional $13,142, to include a 15% construction contingency, from the Accumulated Capital Outlay Fund (0004).

BACKGROUND:

The Old Kings County Courthouse is a downtown landmark located in Civic Park. The building was constructed in 1896-1897 after Kings County split from Tulare County and served as the county courthouse until 1977. The building was saved from demolition by the City of Hanford in the late 70’s and placed on the National Register of Historic Places in 1978. The building has been maintained by the City over the last several decades, primarily as rentable commercial space and was recently sold to Esteemed Land Company in 2024.

With the sale of the Old Kings County Courthouse the City began the process of separating utilities, landscape, and other common areas. One of the major separation projects is the electrical service that serves both the Courthouse and Old Kings County Jail (The Bastille), which were built during the same period. To complete the project a new Southern California Edison (SCE) service meter is required for The Bastille. The separation project will involve trenching from the existing switch gear near the carousel, north to the stamped concrete area, and east to The Bastille through a previously installed PVC sleeve under the stamped concrete. The new electrical service will also supply electricity for the Winter Wonderland power panel in Civic Park.

During the project planning, it was discovered that the main switch gear would need to be replaced after sustaining damage from a fallen palm tree in the park. Staff requested additional funding for the purchase of the switch gear during the FY26 Mid-Year Review, and an additional $50,000 was appropriate for the project. The switch gear was ordered in June 2026, and delivery is expected in early October 2026. Staff then began the Request for Quotes (RFQ) process for the Courthouse MSB Replacement and Transfer Project.

On August 19, 2026, the City solicited bids by advertising in the Hanford Sentinel with the RFQ posted online on Bid-Net. The City also posted RFQ notices on the City Website, inviting contractors to participate in this bid process.

On Wednesday, September 2, 2026, a mandatory pre-bid meeting was held at 164 W. 8th Street (Courthouse Grounds). During the pre-bid meeting, staff reviewed the bid specifications, reviewed the requirements imposed by the State of California Department of Industrial Relations, and answered questions.

Staff received several questions submitted via Bidnet from contractors. Staff carefully reviewed and answered these questions in a separate addendum on Wednesday, September 9, 2026.

On Wednesday, September 16, 2026, the City received bids from four (4) contractors in the Bid Summary below.

Strategic Mechanical Inc, of Fresno, CA was the qualified low bidder for RFQ 2026-27 Courthouse MSB Replacement and Transfer Project.
• Strategic Mechanical Inc, of Fresno, CA $82,400
• Valley Powerhouse Electric Inc, of Madera, CA $105,000 • Wild Electric Inc, of Fresno, CA $112,000
• Tim R. Trull Electric Inc, of Fresno, CA $161,900
This is considered a Public Works contract and therefore, is subject to State of California prevailing wages, registration with the Department of Industrial Relations and submission on certified payroll to the Labor Commissioner as well as other requirements outlined in the City’s Labor Compliance Manual which was a part of the specifications.

FISCAL IMPACT:

An additional appropriation from the Accumulated Capital Outlay Fund (0004) of $13,142 is necessary to fully fund the project costs for the replacement of the main switchboard and transfer of the electrical service. Currently, there is $73,444 available in budget line 20100000-826628, and an additional $8,174 available from the Mid-Year budget appropriation in budget line 0001-826006. The appropriation will balance the budget shortfall and include a 15% construction contingency (see table below),
.

Strategic Mechanical Inc. Bid $82,400
Engineering 2010000-826628 $73,444
Mid-Year Appropriation 0001-826006 $8,174
Budget Shortfall $782
ACO Fund (0004) Appropriation $13,142
Remaining 15% Construction Contingency $12,360
STRATEGIC GOAL: Indicates which City Strategic Goal(s) this item supports.

Check all that apply.
☐
Quality of
Life
☐
Community
Engagement
☐
Fiscal
Sustainability
☐
Efficient &
High
Performing
Government
ATTACHMENTS:

1. RFQ 2026-27 Courthouse MSB Replacement and Transfer Project

2. RFQ 2026-27 Addendum 1

3. RFQ 2026-27 Addendum 2 Q&A

4. RFQ 2026-27 Addendum 3

5. RFQ 2026-27 Site Electrical Plan

6. Strategic Mechanical Inc Bid Form

1 CITY OF HANFORD, CA
REQUEST FOR QUOTATION (RFQ 2026-27)

COURTHOUSE MSB REPLACEMENT AND TRANSFER PROJECT
Date: August 19, 2026
The City of Hanford is seeking quotes from qualified and licensed contractors to perform all tasks associated with replacing the existing main switchboard for the Courthouse and transferring service for the Courthouse to its own meter as described in the project specifics listed below. As set forth in CLC section 1771.4 (a)(1), notice is hereby given that this project is a public work, subject to compliance monitoring and enforcement by the Department of Industrial Relations, including payment of California Prevailing Wages and other requirements outlined in this request for quote and attached Exhibits. The contract, if awarded, will be to the lowest responsive/responsible bidder in the amount of the Lump Sum Bid.

Submit Quotes No Later Than: 2:00 p.m. on Wednesday, September 16, 2026 Submit Quotes Electronically: [email protected]
Project Specifics:
• Scope of Work Exhibit A-1
Map of Locations Exhibit A-2
Photos Exhibit A-3
• Time of Completion No later than 30 days after equipment delivery • Pre-Bid Job-Walk September 2, 2026 at 10:00 a.m. at 164 W. 8th Street, Hanford, CA • Questions Deadline September 9, 2026 at 4:00 p.m. submitted online at https://www.bidnetdirect.com/california/cityofhanford
Bidding Contractor must:
• Be licensed in accordance with the provisions of the State of California Business and Professions Code and hold a valid C-10 Contractor’s License.
• Bidder is responsible for verifying and submitting with the bid proposal, at minimum, that the bid proposal is signed, that all addenda issued are received, and that the bid bond is included with the proposal. Bids will be considered non-responsive if these items are not included with the original bid submittal.
• Bidder must be currently registered with the State of California Department of Industrial Relations in compliance with SB854. Quotes submitted by unregistered contractors or listing unregistered subcontractors will be rejected.
• Submit bid on Bid/Quote Form furnished by City of Hanford on page 2 of this document.

Awarded Contractor is required to:
• Abide by the City’s General Contract provisions and submit insurance certificates as required by this RFQ (see Exhibit B-1)
• Abide by all local, state, and federal laws applicable to this work • Review subcontractor requirements with each subcontractor • Include DIR provisions in all contracts with subcontractors • Post wages at jobsite.
• Furnish electronic certified payroll records for this project to the Labor Commissioner.

2 CITY OF HANFORD, CA
REQUEST FOR QUOTATION (RFQ 2026-27)

COURTHOUSE MSB REPLACEMENT AND TRANSFER PROJECT

BID/QUOTE FORM
In compliance with the City’s solicitation of Request for Quotation dated August 19, 2026 the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor, appurtenances and incidentals required for the above-stated project as set forth in the RFQ, including all exhibits and related contract documents therefore, and to perform all work in the manner and time prescribed therein.

BIDDER declares that this proposal is based upon careful examination of the work site, specifications/ drawings, and the contract requirements. If this proposal is accepted for award, BIDDER agrees to enter into a contract with CITY at the unit and/or total bid amount prices set forth on the bid form. The City reserves the right to accept or reject any or all quotes and to waive any informalities or irregularities in responses.

BIDDER understands that a bid is required for the entire work and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. It is agreed that the unit and/or lump sum prices bid include all appurtenant labor, materials, expenses, taxes, and fees. In the case of discrepancies in amounts bid, unit prices shall govern over extended amounts.

BIDDER hereby agrees to execute a contract within ten (10) working days, or such further time as may be allowed in writing by the Purchasing Division, after receiving notification of the acceptance of this Bid, and it is hereby mutually understood and agreed that in case the BIDDER does not, said Purchasing Division may proceed to award the contract to others.

BIDDER agrees to commence the work within ten (10) calendar days after the effective date and to complete the work no later than thirty (30 days) after equipment delivery, unless extended in writing by the Purchasing Division.

BIDDER further declares that he/she has not either directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with said bid.

BIDDER acknowledges and understands that if awarded, he/she will comply with all DIR and CLC requirements applicable to this project.

The Low Bidder will be based on the Lowest Total Bid Amount. After the lowest bidder has been determined, the City reserves the right to award the contract, if it is awarded, to the lowest bidder who is deemed both responsive and responsible and meets all criteria set forth in the bid specifications.

RFQ 2026-27 Courthouse MSB Replacement and
Transfer Project
(as described in this RFQ including all attachments and exhibits) Total Bid Amount
(includes all labor, equipment, materials, taxes,
fees and all applicable charges for the project)
Replace the existing main switchboard for the Courthouse and transfer service for the Courthouse to its own meter $ ____________________________________

3 BIDDER INFORMATION:

1. ________________________________________________________________________________________ Bidding Firm Name

2. _________________________________________________________________________________________ Corp/Partner/Sole

3. _________________________________________________________________________________________ Business Address City State Zip
_________________________________________________________________________________________ Telephone Number Fax Number Email

4. _________________________________________________________________________________________ Signature of Authorized Person Date Print Name
PLEASE SEE THE FOLLOWING INSTRUCTIONS REGARDING SIGNATURE:

If the BIDDER is a joint venture, signature must be made by one of the joint venturers, and if one or both of the joint venturers is a partnership or corporation, each participating partnership must sign by a general partner, and each corporation by an authorized officer or employee (if a partnership, by a general partner; if a corporation, by an authorized officer or employee). The title of the person signing must appear after his/her signature. Where BIDDER is a partnership or corporation, the names of all other general partners, or the president or secretary of the corporation and their business addresses must be shown below. ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ Note: All names must be typewritten under signature. All addresses must be complete with street number, city, state, and zip code.

CONTRACTOR INFORMATION:

License Number: ________________ Classification: _______________________ Expires: __________ Contractor’s DIR Registration Number: _______________________ Expires: _________________ Federal Tax ID Number: ___________________________
City of Hanford Business Tax Certificate Number: __________________________________ REFERENCES:

Company Name Address Telephone Number Contact Name

1. ______________________________________________________________________________________________

2. ______________________________________________________________________________________________

3. ______________________________________________________________________________________________

4 SUBCONTRACTORS:

BIDDER hereby designates below for project, opposite various portions of the work, the names and locations of the places of business of each subcontractor who will perform work or labor in an amount in excess of one half of one percent (1/2 of 1%) of the total bid. All work not listed below shall be performed by the BIDDER. It is understood that the BIDDER, if awarded the contract, shall not substitute any subcontractor in place of the subcontractors herein designated without the approval of the Project Manager.

SUBCONTRACTOR INFORMATION & TRADE CLASSIFICATION (CIRCLE ALL THAT APPLY)

1. Subcontractor Name Asbestos
Boilermaker
Drywall Finisher
Drywall/Lathers
Laborers
Millwrights
Roofers
Sheet Metal
Business Address
Bricklayers Electricians Operating Eng Sound/Comm
Email Address Carpenters
Carpet/Linoleum
Elevator Mechanic
Glaziers
Painters
Pile Drivers
Surveyors
Teamster
CSLB # Expires
Cement Mason Iron Worker Pipe Trades Tile Worker
DIR Registration Number Plasterers Other:
_____________

2. Subcontractor Name Asbestos
Boilermaker
Drywall Finisher
Drywall/Lathers
Laborers
Millwrights
Roofers
Sheet Metal
Business Address
Bricklayers Electricians Operating Eng Sound/Comm
Email Address Carpenters
Carpet/Linoleum
Elevator Mechanic
Glaziers
Painters
Pile Drivers
Surveyors
Teamster
CSLB # Expires
Cement Mason Iron Worker Pipe Trades Tile Worker
DIR Registration Number Plasterers Other:
_____________
If additional subcontractors are proposed, please list them on a separate sheet of paper and include the same information as required above.

5 Proposal Guaranty – Bid Bond
Each proposal shall be accompanied by one of the following forms of bidder's security: cash, certified cashier's check, or a bidder's bond executed by an admitted surety insurer, made payable to the City of Hanford for an amount equal to at least ten percent (10%) of the total bid amount. No bid will be considered unless such cash, certified cashier's check or bidder's bond is attached therewith. Bidder’s Bond shall be furnished from an admitted surety insurer listed in the Federal Register.

Pursuant to California Code of Civil Procedure Section 995.120 an "Admitted Surety Insurer" is defined as a corporate insurer or a reciprocal or inter-insurance exchange to which the Insurance Commissioner of the State of California has issued a Certificate of Authority to transact surety insurance in the State of California.

A scanned copy of Bid Bonds must be submitted electronically with the bid through Bidnet prior to bid opening. Original hard copies of Bid Bonds shall be provided by the apparent low bidder within five business days following bid open and can be received at 900 S. 10th Ave. Hanford CA 93230 addressed to City Engineer. C ash, Certified or Cashier’s checks must be received by the City of Hanford Purchasing Division, located at 315 N. Douty Street, Hanford, CA 93230, no later than 2:00 p.m. on September 16, 2026.

6 BID GUARANTY BOND
(TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID)
KNOW ALL MEN BY THESE PRESENTS:

That , hereinafter,
called the Principal, and , hereinafter,
called the Surety, are jointly and severally held and firmly bound unto the City of Hanford, hereinafter called the Oblige, each in the penal sum of 10 percent (10%) of the total amount of the bid of the Principal for the work, this sum not to exceed, ____
Dollars ($_________________) of lawful money of the United States for the payment whereof unto the Oblige, the Principal and Surety jointly and severally bind themselves forever firmly by these presents.

WHEREAS the Principal is herewith submitting its offer for the fulfillment of Oblige′s contract for:

COURTHOUSE MSB REPLACEMENT AND TRANSFER PROJECT
NOW THEREFORE, the conditions of this obligation is such that if the Principal is awarded the contract, and if the Principal, within the time specified in the bid for such contract enters into, executes, and delivers to the Oblige an agreement in the form provided herein complete with evidences of insurance, and if the Principal within the time specified in the bid gives to the Oblige the performance and payment bonds on the form provided herein, then this obligation shall be void; otherwise, the Principal and Surety will pay unto the Oblige the difference in money between the total amount of the bid of the Principal and the amount of which the Oblige legally contract with another party to fulfill the contract if the latter amount be in excess of the former, but in no event shall the Surety′s liability exceed the penal sum hereof.

AND IT IS HEREBY DECLARED AND AGREED that the Surety shall be liable under this obligation as Principal, and that nothing of any kind or nature whatsoever that will not discharge the Principal shall operate as a discharge or a release of liability of the Surety.

IT IS HEREBY FURTHER DECLARED AND AGREED that this obligation shall be binding upon and insured to the benefit of the Principal, and Surety, and the Oblige and their respective heirs, executors, administrators, successors and assigns.

7 SIGNED AND SEALED this _____ day of ________________________ 20___. (SEAL) __________________________________________________ Principal
__________________________________________________
Signature for Principal
(SEAL) __________________________________________________ Surety
__________________________________________________
Signature for Surety
__________________________________________________
Title of Signatory

8 EXHIBIT A-1

SCOPE OF WORK
The City of Hanford is requesting quotes from qualified electrical contractors holding a current C-10 State of California Contractors License to perform all tasks as described in RFQ 2026-27, Courthouse MSB Replacement and Transfer Project in Hanford, CA. Below is the scope of work for the project.

The project consists of replacing the existing damaged main switchboard in the park that services the Courthouse and Bastille. The project also includes separating the service of the Courthouse from the Bastille and Ice Rink panels. The Courthouse meter currently serves both and Is now privately owned.

1. MSB Courthouse
• The main switchboard was damaged by a tree fall. The panel was inspected by Schneider Electric and was determined replacement is necessary.
• The far south enclosure that contains the timer control for various lights and a contactor is deteriorated by rust and will be replaced as well. This enclosure will also be supplied by the City of Hanford. This enclosure is not specified in the plans, but a cut sheet will be provided.
• Contractor is to arrange for transformer shut off and coordinate with owners of businesses in the Courthouse.
• Remove the existing damaged MSB and replace with like kind supplied by the City of Hanford.
• Transfer over the wiring going to the Courthouse to the currently inactive existing meter in the center enclosure as described in the plans provided by the electrical engineers. • Contractor is to reserve existing overcurrent devices and reuse them. • Swap out the appropriate service overcurrent devices as described in the plans and supply and install 1 new overcurrent device for the Bastille. • Install wiring duct provided by the City to connect a new home run conduit to the Bastille. • Verify all connection and the separation of the Courthouse service from the Bastille and Ice rink service.

2. MSB BASTILLE
• Install new concrete pad per plans to support new transformer and switchgear. Install new transformer, service disconnects, and distribution panel as per plans provided by the City.
• Dig new trench from Courthouse MSB to North patio area and locate existing buried 4” pvc conduit. Locate same conduit on opposite side of patio and trench to new Bastille MSB location. Supply and install appropriate pull boxes as indicated on the plans. • Install new 4” conduit as show in plans to complete full run to Bastille. • Supply and install wiring per plan in conduit to new transformer. • Make all connections at new transformer, service disconnects, and distribution panel. • Disconnect and terminate previous power supply to Bastille in pull box behind chiller structure. Make new service connection and terminate per plans in same pull box. • Disconnect old service inside Courthouse electrical room and cap off old supply wires as described in plans.
• Backfill and compact trench for new conduit. Restore any broken concrete caused by trenching or undermining walkways.

Contractor is to verify all work and connection before completion and test that all electrical equipment is functioning properly.

9 Time of Completion: 30 Days after equipment delivery
Permit Required: City will provide
Permitted Work Hours: 7:00 am – 5:00 pm M-F
Prevailing Wage: Yes
Warranty Required: Yes

10 EXHIBIT A-2

MAP OF LOCATIONS

11 EXHIBIT A-3
PHOTOS

DAMAGED MSB

12 EXHIBIT A-3
PHOTOS

RUSTED SOUTH ENCLOSURE

13 EXHIBIT A-3
PHOTOS

RUSTED SOUTH ENCLOSURE

14 EXHIBIT A-3
PHOTOS

RUSTED SOUTH ENCLOSURE

15 EXHIBIT A-3
PHOTOS

COURTHOUSE MSB

16 EXHIBIT A-3
PHOTOS

NORTH PATIO

BASTILLE TRANSFORMER LOCATION

17 EXHIBIT A-3
PHOTOS

PULL BOX FOR INCOMING SERVICE TO BASTILLE

18 EXHIBIT A-3
PHOTOS

19 EXHIBIT B-1

GENERAL CONTRACT PROVISIONS/INSURANCE REQUIREMENTS

1. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties.

2. Prohibition of Assignment
Neither party shall assign, delegate or transfer their rights and duties in this Agreement without the written consent of the other party.

3. Notice
Except as otherwise expressly provided herein, any notice, consent, authorization or other communication to be given hereunder shall be in writing and shall be deemed duly given and received when delivered personally, when transmitted by facsimile or e-mail if receipt is acknowledged by the addressee, one business day after being deposited for next-day delivery with a nationally recognized overnight delivery service, or three business days after being mailed by first class mail, charges and postage prepaid, property addressed to the party to receive such notice at the last address furnished for such purpose by the party to whom notice is directed and addressed as follows:

CITY OF HANFORD
319 Douty St.

Hanford, CA 93230

4. Independent Contractor
It is understood and agreed that Consultant, in the performance of the Services to be performed pursuant to this Agreement, shall act as and be an independent contractor and shall not act as an agent or employee of City. Consultant shall obtain no retirement benefits or other benefits which accrue to City’s employees and Consultant hereby expressly waives any claim it may have to any such rights. Nothing in this Agreement shall create or be construed as creating a partnership, joint venture or any other relationship between City and Consultant.

5. Jurisdiction/Venue/Waiver Of Removal
This Agreement shall be administered and interpreted under the laws of the State of California.Jurisdiction of litigation arising from this Agreement shall be in California. Any action brought to interpret or enforce this Agreement, or any of the terms or conditions hereof, shall be brought in Kings County, California. The CONTRACTOR hereby expressly waives any right to remove any action to a county other than Kings County as permitted pursuant to Section 394 of the California Code of Civil Procedure.

6. Integration/Modification
This Agreement and each of the documents and exhibits or attachments referenced herein, which are incorporated by reference, represents the entire understanding of the parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the parties, unless otherwise explicitly authorized.

7. Compliance with Laws
Consultant shall use the proper standard of care in performing the Services and shall comply with all applicable federal, state and local laws, codes, ordinances and regulations in effect at the time the agreement is executed. In addition, if the request for proposal to provide professional services which are the subject of this Agreement cited any federal or state financial assistance involved in the project for

20 which the Services are provided, the Consultant shall perform all services in accordance with all applicable federal and state laws, rates and regulations in effect at the time the agreement is executed.

8. Insurance Requirements
a. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of this Agreement, the following insurance policies.
i. Workers Compensation Coverage. As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per accident for bodily injury or disease. ii. Commercial General Liability (CGL) Coverage. Insurance Services Office (ISO) Form CG 0001, including products and completed operations, property damage, bodily injury, and personal & advertising injury with a limit of no less than TWO MILLION AND NO/100 DOLLARS ($2,000,000) per occurrence for bodily injury, personal injury, and property damage, and a general aggregate limit of no less than FOUR MILLION AND NO/100 DOLLARS ($4,000,000). iii. Automobile Liability Coverage. ISO Form Number CA 0001 covering any auto (Code 1), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned),with a limit no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per accident for bodily injury and property damage.

If Consultant maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant.

Consultant’s insurance policies shall be “occurrence” policies and not “claims-made” coverage except for Professional Liability Coverage. “Claims-made” policies must satisfy the following requirements: (i) the retroactive date of coverage must be shown and must precede the effective date of the contract; (ii) coverage shall be maintained and evidence of coverage must be provided for at least five (5) years after completion of the contract work; and (iii) if coverage is canceled or non-renewed and not replaced with another claims-made policy form with a retroactive date preceding the contract effective date, Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

Consultant may use Umbrella or Excess Policies to provide the liability limits as required in this Agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, deductibles and self-insured retentions, indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying insurance. No insurance policies maintained by any additional insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until Consultant’s primary and excess liability policies are exhausted.
b. Any deductibles or self-insured retentions must be declared to and approved by the City. City may require Consultant to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Alternatively, City may require Consultant to provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses within the retention.
c. The policies are to contain, or be endorsed to contain, the following provisions:

21 i. City and its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL and automobile liability policies with respect to liability arising out of work or operations performed by or on behalf of Consultant including materials, parts, or equipment furnished in connection with such work or operations; products used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant. General liability coverage can be provided in the form of an endorsement to Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33 or CG 20 38 and CG 20 37 if a later edition is used. The coverage shall contain no special limitations on the scope of protection afforded to City and its officers, officials, employees or volunteers.
ii. For any claims related to this contract, Consultant’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 with respect to City and its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by City and/or its officers, officials, employees, or volunteers shall be in excess of Consultant’s insurance and shall be non-contributory. iii. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to City.

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII.

Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. d. Consultant hereby grants to City and its officers, officials, employees, and volunteers a waiver of any right to subrogation which any insurer of Consultant may acquire against the City and/or its officers, officials, employees, and volunteers by virtue of the payment of any loss under such insurance. Consultant agrees to obtain endorsements necessary to effect this waiver of subrogation, but this provision applies regardless of whether or notCity has received a waiver of subrogation endorsement from the insurer.

9. Proof of Coverage
Contractor agrees to provide its insurance broker(s) with a full copy of these insurance provisions and provide City on or before the effective date of this Agreement with Certificate(s) of Insurance for all required coverages. Copies of all the required Endorsements shall be attached to the Certificate(s) of Insurance or other evidence of insurance acceptable to the City of Hanford, which shall be provided by contractor’s insurance company as evidence of the stipulated coverages. This Proof of Coverage shall then be emailed to the City of Hanford Purchasing department, [email protected].

10. Indemnification
To the fullest extent allowable by law, Consultant agrees to indemnify, defend and hold harmless the City and its officials, officers, employees, agents and volunteers from and against all claims, demands, actions, injuries, liabilities, losses, costs or damages, direct or indirect, and any and all attorneys’ fees and other expenses which City or its officials, officers, employees, agents or volunteers may sustain or incur as a consequence of or are in any way related to Consultant’s or its owners, directors, officers, managers, employees, agents and subcontractor’s willful or negligent acts or omissions in the performance of the services and Consultants responsibilities and obligations to be performed under this agreement or its failure to perform or comply with any of its obligations or responsibilities contained in this agreement; excluding, however, such liability, claims, losses, damages or expenses arising from City’s sole or active

22 negligence or willful acts. This duty to indemnify, defend, and hold harmless shall survive the termination of this agreement.

11. Attorney’s Fees
If an action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees, costs and necessary disbursements in addition to any other reasonable relief to which he may be entitled. With respect to any suit, action or proceeding arising out of or related to this Agreement, or the documentation related hereto, the parties hereby submit to the jurisdiction and venue of the Superior Court for the County of Kings, State of California for any proceeding arising hereunder.

12. Headings
Section headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions thereunder.

13. Governing Law
This Agreement shall be construed and governed pursuant to the laws of the State of California.

14. Waiver
Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

15. Licenses
Consultant represents and warrants to City that it has all licenses, permits, qualifications, and insurance which are legally required of Consultant to lawfully and competently perform the Services. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, and insurance which are legally required of Consultant to lawfully and competently perform the Services. Consultant shall maintain a City of Hanford business license.

16. Assignment and Subcontracting
The parties recognize that a substantial inducement to City for entering into this Agreement is the reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express written consent of the City, which will not be unreasonably withheld. Consultant shall not subcontract any portion of the Services to be performed under this Agreement without the express written consent of the City, which will not be unreasonably withheld. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall: (i) create any contractual relationship between City and subcontractor; (ii) create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor; (iii) or relieve Consultant of any of its obligations and responsibilities under this Agreement.

17. Firearms Prohibited
Guns may not be carried by contractors /vendors/consultants while working on City of Hanford premises without the expressed written approval of a City of Hanford Department Head, or an exemption in the contract. If a contractor/vendor/consultant is caught carrying a gun, without City permission, their contract will be terminated.

18. Executive Order N-6-22 – Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering into any new contracts with, individuals or entities that are determined to be a target of Economic

23 Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
a. Guarantees and Warranties in general all guarantees and warranties specifically called for by the specifications and/or this Agreement shall expressly run to the benefit of the City. b. One year guarantee besides guarantees required elsewhere, contractor shall and hereby does guarantee the product(s) for a period of one year after the date of acceptance by City. Acceptance will be signified upon full payment to the contractor/vendor. c. Warranties required by the Request For Bid or this Agreement shall commence on the date of acceptance of the product/work by City, unless otherwise provided in a Certificate of Substantial Completion.

Contractor/Vendor warrants that the materials and equipment furnished under the Agreement will be new and of recent manufacturer unless otherwise specified, and that all product/work will be of good quality, free from faults and defects, and in conformance with the Agreement. Product that does not conform may be considered defective. This warranty excludes remedy for damage or defect caused by abuse, modifications not executed by the successful bidder, improper or insufficient maintenance, improper operation, or normal wear and tear under normal usage.

Contractor/Vendor warrants that title to all materials/equipment/work covered by an application for payment will pass to the City either by incorporation in the construction or upon the receipt of payment by the contractor/vendor, whichever occurs first, free and clear of all liens.

No materials, equipment or supplies for the project shall be purchased by the contractor or subcontractor subject to any mortgage or under the condition of sale contract or other agreement by which an interest is retained by the seller. Successful bidder warrants that it has good title to all materials and supplies and work used by it in the project, free from all liens.

Contractor shall indemnify and hold City harmless from all claims growing out of the lawful demands of subcontractors, laborers, workers, mechanics, material persons, and furnishers of machinery, parts thereof, equipment, power tools, and all supplies, incurred in furtherance of the performance of this Agreement. Contractor shall, at City’s request, furnish satisfactory evidence that all obligations of the nature here and above designated have been paid, discharged, or waived. If contractor fails to do so, then City may, after having served written notice on the contractor, either pay directly unpaid bills, of which the City has written notice, or withhold from the contractor’s unpaid compensation a sum of money deemed reasonably sufficient to pay any and all such lawful claims until satisfactory evidence is furnished that all liabilities have been fully discharged where upon payment to the contractor shall be resumed, in accordance of the terms of this Agreement, but in no event shall the provisions of this sentence be construed to impose any obligations on the City to either the contractor or its surety. In paying any unpaid bills of the contractor, the City shall be deemed the agent of the contractor and any payment so made by the City shall be considered as payment made under the contract by the City to the contractor and the City shall not be liable to the contractor for any such payments made in good faith.

Any defective work that is either corrected or replaced shall be warrantied and guaranteed for a period of one year from the date of such correction or replacement.

24 EXHIBIT B-2

DEPARTMENT OF INDUSTRIAL RELATIONS & CALIFORNIA LABOR CODE REGULATIONS Per the California Labor Code (CLC), the following statements are hereby incorporated into this request for quotes:
• As set forth in CLC section 1771.1(a), all contractors and subcontractors must be currently registered and qualified to perform public work pursuant to CLC section 1725.5 to be qualified to bid, be listed in a bid proposal, or perform any public work for the City of Hanford. • As set forth in CLC section 1771.4 (a), (1), notice is given that this project is a public work, subject to compliance monitoring and enforcement by the Department of Industrial Relations. • This project will be subject to all applicable State Wage Determinations. The Contractor will be responsible for paying wages from the State Wage Determinations for all trades. The wages are set forth in the General Prevailing Wage Rates for this project, available from the California Department of Industrial Relations’ internet website: http://www.dir.ca.gov/dlsr/PWD/indexlhtm. • In accordance with the provisions of Section 1770 of the Labor Code, the Director of the Department of Industrial Relations of the State of California has ascertained the general prevailing rate of wage and employer payments for health and welfare, pension, vacation, travel time and subsistence pay as provided in Section 1773.8, apprenticeship or other training programs authorized by Section 3093, and similar purposes applicable to the work to be done. The Contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex, or national origin.

Addendum Description
Addendum No. 1 is being issued to notify bidders that the job walk scheduled for Wednesday, September 2, 2026 at 10:00 a.m. is now mandatory. Bidders must attend the meeting in order to be considered eligible to bid on the project. Also included in this addendum is the site electrical plan for bidder's reference.

Notice Modifications
Notice Information From Value To Value
Pre-Bidding Events Job-Walk Visit Job-Walk Visit
Recommended Mandatory
9/2/26 10:00 AM PST/PDT 9/2/26 10:00 AM PST/PDT
164 W. 8th Street, Hanford, CA 164 W. 8th Street, Hanford, CA -- Bidders must attend the job walk in order
to be considered eligible to bid on this
project.

Category Modifications
Added Categories
No Categories Added
Removed Categories
No Categories Removed
Added Documents[A]
Document Size Uploaded Date Language
Site Electrical Plan [pdf] 2 Mb 08/27/2026 08:06 AM PDT English RFQ 2026-27 - Courthouse MSB Replacement and Transfer Project Addendum No: 1 (Published) 08/27/2026 08:12 AM PDT Page 1 of1

Questions & Answers - 1
Solicitation RFQ 2026-27 - Courthouse MSB Replacement and Transfer Project Buying Organization City of Hanford
No Question/Answer Question Date
Q1 Question: Multiple Scope Questions
Regarding the MSB Courthouse Scope of Work:

1. How long can the power shutdown be for the businesses in the Courthouse?

2. How many and what size are the existing circuit breakers in the MSB?

3. What size and AIC rating should the new overcurrent device be for the Bastille?

4. Please explain the last scope of work item for the MSB Courthouse which states, “Verify all connection and the separation of the Courthouse service from the Bastille and Ice Rink Service”. a. How is the Courthouse service to be separated from the Bastille? b. How is the Courthouse service to be separated from the Ice Rink Service? c. Where is the Ice Rink Service?
d. It would be helpful to have a proper “One Line” diagram and site drawing issued for this work.

5. Is the contractor responsible to off haul and dispose of the old MSB, or will the city of Hanford be responsible?
Regarding the MSB Bastille Scope of Work:

1. What new switchgear is being furnished for the Bastille? Where is it located? What size will it be? The bid documents only show replacing the existing service at the Courthouse.

2. What size is the transformer?

3. What size is the transformer pad?

4. What size will the feeder wire be for the transformer?

5. Do you want a primary disconnect on the transformer?

6. What size is the new panel at the Bastille? How many and what size circuit breakers should it have?

7. What size feeder to the Bastille?

8. It will be very difficult to bury the feeder from the panel to the Bastille underground as shown on the sketch because of the small clearance. Can this be run surface on the wall?

9. Regarding: “Disconnect old service inside Courthouse electrical room…”, where is this shown on the drawings? Please indicate the location and where it is fed from.

10. Please show the approximate locations of the ends of the existing underground 4” conduit that we are to connect to.

Answer: Most of your questions will be answered after review of the engineers plan that was included in Addendum 1. Notes 4 and 5 mention existing 4" conduit; this is not pointed out on the drawing, just in the notes. Specific questions are answered below. Please follow up with any additional questions after reviewing the plan.

1. How long can the power shutdown be for the businesses in the Courthouse? The only operating business in the hair salon and they are closed on Mondays. So every Monday all day. Other than that we need to give at least a 2 week notice if we need daytime power off other days. Saturdays after 11 am they are closed. Daily without notice 8pm to 8am.

5. Is the contractor responsible to off haul and dispose of the old MSB, or will the city of Hanford be responsible? The City staff can haul off

8. It will be very difficult to bury the feeder from the panel to the Bastille underground as shown on the sketch because of the small clearance. Can this be run surface on the wall? No 08/27/2026

ADDENDUM NO. 03
Issued: Wednesday, September 9, 2026
Project: MSB Replacement Project: Courthouse/Bastille
RFP No.: 2026-27
Addendum No. 03 is being issued to provide clarifications and additional information including photos, spec sheets, and sign in sheet as discussed at the Pre-Bid Job Walk held on September 2, 2026. This addendum becomes part of the Contract Documents for the project mentioned above and must be signed and submitted with the Proposal.

QUESTIONS AND RESPONSES

1. The City will arrange for and provide the permit for this project:

The contractor will be responsible for meeting all codes and pass final inspection before final payment is released.

2. Space between the Bastille and the brick outbuilding:

The existing water heater and refrigeration equipment will be removed by City staff. City staff will also expose footings between the two structures to confirm no obstructions for trenching. Please see item #10.

3. The Christy box behind the brick outer structure:

This contains the connection for the main power supply to the Bastille from the Courthouse. The new MSB is to connect here and the old supply line from the Courthouse is to be disconnected and abandoned. There is to be no entry necessary into the Bastille itself.

4. The conduit under the stamped concrete patio:

This is an existing empty 4” sch 40 conduit that was placed for this purpose before the patio was poured.

The two ends will need to be located then connected to the new conduits from the new Bastille MSB and the Courthouse MSB. The engineers plan reduces the conduit size to 1 ½”, however the City prefers to keep the 4” conduit continuous through the complete run then will be reduced to enter the new cans at the Bastille location. The transition shall be above ground.

5. Empty enclosure at South End of MSB
The engineer’s plan does not show it, but we have ordered a replacement enclosure to replace the existing rusted-out one. A picture of this is included in the bid package. This enclosure contains a single Intermatic mechanical timer that controls lights and an abandoned contactor for an old water well which can be removed.

The light timer is to be reinstalled.

City of Hanford, CA Purchasing Department
900 South 10th Ave, Hanford, CA 93230

6. Sidewalks
The contractor will be required to replace any sidewalks removed or damaged due to the installation of conduits or trenching work.

7. The City will arrange for curbside delivery of electrical equipment from Medallion Supply in Hanford.

8. The City will haul off the old switchgear equipment.

9. Entrance into the new Courthouse MSB enclosure:

Please note a metal duct is specified on the plan to connect the new additional 4” conduit to the enclosure.

This allows the connection without destruction of the existing concrete pad.

10. It was discovered today that there is a slab of concrete that is between the Bastille and the outer brick structure that measures 5” thick. Rather than deal with this pad I am going to allow a conduit or surface raceway run on the wall of the Bastille. The LB can be turned 90 deg. There are some obstructions to route around on the wall, but I think that will be the most efficient solution.

11. Photos of the interior of the existing MSB enclosure, the open trench of the original installation, the LB power supply to the Bastille and duct corridor, and the cut sheets for the new MSB’s will be included in this addendum.

12. Additional cut sheets for the Bastille equipment will be forthcoming.

PROPOSER ACKNOWLEDGMENT OF ADDENDUM NO. 3
Purchasing Division
Proposer to sign and submit with proposal.

Firm: Date:

By:

Signature

N. DOUTY ST. BUILDING OLD COURTHOUSE BASTILLE BUILDING BUILDING NO

PARKING (N) MAIN SWITCHBOARD (E) UTILITY TRANSFORMER (E) SWITCHBOARD (E) UTILITY TRANSFORMER EP
1 2 REFER TO DETAIL #2/E1.1 FOR WORK IN THIS AREA. REFER TO DETAIL #1/E1.1 FOR WORK IN THIS AREA. 3 (N) PRIMARY 200A DISCONNECT (N) TRANSFORMER "T-BP"
E (N) SECONDARY 200A DISCONNECT
2 4
1 5
5 EP
EP GENERAL NOTE: THIS PROJECT PROVIDES NEW ELECTRICAL SERVICE FACILITIES TO THE EXISTING BASTILLE BUILDING. THE SCOPE OF THIS PROJECT DOES NOT EXTEND BEYOND THESE FACILITIES TO ANY FEEDER OR BRANCH CIRCUIT SYSTEM WITH-IN OR ASSOCIATED WITH THE EXISTING BASTILLE BUILDING. CODE, RULES AND REGULATIONS SHALL GOVERN. OF A HIGHER DEGREE IS INDICATED IN THE PLANS OR SPECIFICATIONS THIS REQUIREMENT TO BE CONSTRUED AS TO PERMIT WORK NOT CONFORMING TO THESE CODES. WHERE WORK OTHER APPLICABLE STATE ORDINANCES. NOTHING IN THESE PLANS OR SPECIFICATIONS IS FIRE MARSHAL, CALIFORNIA CODE OF REGULATIONS, SERVING UTILITY COMPANIES AND ALL WORK AND MATERIALS SHALL COMPLY WITH THE LATEST REGULATIONS OF THE STATE ELECTRICAL SYMBOLS ALL DIMENSIONS TO CENTER OF BOX, U.O.N. W.P. WEATHERPROOF U.O.N. UNLESS OTHERWISE NOTED ELECTRICAL KEYNOTE #1, REFER TO NOTES ON SAME SHEET. CONDUIT STUB - CAPPED AND LABELED. CONDUIT RUN IN WALL OR ATTIC (1/2"C - 2 #12 AWG THWN + 1 #12 GND) CONDUIT RUN IN FLOOR OR UG (1/2"C - 2 #12 AWG THWN + 1 #12 GND) 1(E) SUBSCRIPT DENOTES EXISTING SHALL REMAIN (N) SUBSCRIPT DENOTES NEW -EP- SUBSCRIPT DENOTES EXISTING CONDUIT CONDUCTORS SHALL REMAIN POWER TRANSFORMER MOTOR OR GENERATOR MOLDED CASE CIRCUIT BREAKER WATTHOUR METER GROUND M NOTES (THIS SHEET ONLY):
1 SEE DETAIL #4/E3.1 FOR TRENCH CONSTRUCTION. NEW PULL BOX "B16" INSTALLED PER DETAIL #2/E3.1. EXISTING FACILITIES NOT PART OF THIS PROJECT. ROUTE (N) FEEDERS THROUGH (E) 4"C RUN BENEATH SIDEWALK. INTERCEPT EXISTING 4" CONDUIT AND PROVIDE CONDUIT REDUCERS FOR CONNECTION OF NEW CONDUIT AS REQUIRED. 23 4
5 of Sheets KH CC25-084 Title: Date: Checked by: Drawn by: Project No.: Revisions No. Date Description Sheet No.

Rose Sing Eastham &
Electrical Consultants
131 S. Dunworth St. Visalia, CA 93292-6705
Phone: (559) 733-2671 113 COURT ST. HANFORD, CA

NEW ELECTRICAL SERVICE

CITY OF HANFORD
FOR
BASTILLE RENOVATION 03/12/26
E
S R Associates, Inc.

E L EC T R I CA
S
L
TATE

OF CA L I FORN I A
STEVEN
K I RK
EASTHAMNo. E-18786 Exp. 6/30/27

REG I STERED

PROFESS IONAL ENG I NEER SITE ELECTRICAL PLAN
1 5 ES1.1 SCALE: 1" = 20' - 0" SITE ELECTRICAL PLAN NORTH

2 (N) MAIN SWITCHBOARD (E) UTILITY TRANSFORMER (E) SWITCHBOARD (E) UTILITY TRANSFORMER 4 EP 1 7 NOTES (THIS SHEET ONLY): 1 SEE DETAIL #4/E3.1 FOR TRENCH CONSTRUCTION. SEE SHEET ES1.1 FOR CONTINUATION. SEE DETAIL #1/E3.1 FOR EQUIPMENT ELEVATIONS, PAD, ANCHORING AND BONDING AND GROUNDING. REPLACE EXISTING PULLCAN WITH NEW PULLCAN TO ALLOW OVERHANG OF CONCRETE PAD FOR ROUTING OF NEW CONDUCTORS, APPROXIMATE SIZE 18"x24"x6", TO BE FIELD VERIFIED. FIELD VERIFY EXACT LOCATION OF EXISTING BASTILLE PANEL. ROUTE NEW CONDUIT AND CONDUCTORS TO PANEL PER ONE-LINE DIAGRAM ON SHEET E2.1. PROVIDE SEALED PENETRATION THROUGH EXISTING WALL AS REQUIRED. COORDINATE EXACT PENETRATION POINT WITH OWNER REPRESENTATIVE. DISCONNECT AND REMOVE (E) MAIN SWITCHBOARD. PRESERVE (E) FEEDERS FOR RECONNECTION. PROVIDE AND INSTALL (N) MAIN SWITCHBOARD IN SAME LOCATION. REFER TO #2/E2.1 FOR ADDITIONAL ELECTRICAL INFORMATION AND #6/E3.1 FOR MOUNTING DETAILS. 234567 BASTILLE BUILDING (N) XFMR "T-BP" 3 2 (N) SECONDARY 200A DISCONNECT (N) PRIMARY 200A DISCONNECT (E) BASTILLE PANEL 5 6 of Sheets KH CC25-084 Title: Date: Checked by: Drawn by: Project No.: Revisions No. Date Description Sheet No.

Rose Sing Eastham &
Electrical Consultants
131 S. Dunworth St. Visalia, CA 93292-6705
Phone: (559) 733-2671 113 COURT ST. HANFORD, CA

NEW ELECTRICAL SERVICE

CITY OF HANFORD
FOR
BASTILLE RENOVATION 03/12/26 ES R Associates, Inc. E L EC T R I CA S L TATE OF CA L I FORN I A STEVEN K I RK EASTHAMNo. E-18786 Exp. 6/30/27 REG I STERED PROFESS IONAL ENG I NEER PARTIAL SITE ELECTRICAL PLAN 2 5E1.1 SCALE: 1/4" = 1' - 0" PARTIAL SITE ELECTRICAL PLANS - SOUTH NORTH 1 SCALE: 1/4" = 1' - 0" PARTIAL SITE ELECTRICAL PLANS - NORTH NORTH 2