(o) The contractor is required to include the substance of this clause in any subcontract requiring the subcontractor to access a SSA facility, site, system, or information. However, the contractor must obtain, review, and submit to SSA all of the completed and required forms (see paragraph (e) from the subcontractor. SSA will not accept completed forms from anyone other than the contractor.
Appendix:
Regional Security Offices
Regional Credentialing Contacts for Contractor Personnel Region 1 – Boston
Management and Operations Support, Wilson Osorio, 617-565-2840 Region 2 – New York
Center for Materiel Resources, Physical Security and Safety Team, Emmanuel Fernandez, 212- 264-2603
Region 3 – Philadelphia
For Mid-Atlantic Social Security Center occupants: Center for Materiel Resources, Kevin Wiley, 215-597-1627
For all others: Center for Automation, Security and Integrity, 215-597-5100 Region 4 – Atlanta
Center for Security and Integrity
Willie Martin, 404-562-1761
Charlene C. Jones, 404-562-1432
Glen Gaston, 404-562-1871
Dennis Loewer, 404-562-1340
Region 5 – Chicago
Management and Operations Support, Building Services Unit Sharon Young, 312-575-4150
Evelyn Principe, 312-575-6342
Sofia Luna, 312-575-5762
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Carlon Brown, 312-575-5957
Colleen Carrington, 312-575-5242
Region 6 – Dallas
Center for Materiel Resources, Employee Relations, Veronica Drake, 214-767-2221 Region 7 – Kansas City
Center for Automation Security Integrity, General Office Line, 816-936-5555 Region 8 – Denver
Center for Security and Integrity, Phil Mocon, 303-844-4016 Region 9 – San Francisco
Center for Security and Integrity, Cassandra Howard, 510-970-4124 Region 10 – Seattle
Center for Security and Integrity
Mary Bates, 206-615-2105
Lisa Steepleton, 206-615-2183
(End of clause)
C3-3 2352.204-2 Federal Information Security Modernization Act (FISMA) and Agency Privacy Management (OCT 2024)
(a) Definitions
Terms defined for this clause:
“Agency” means the Social Security Administration (SSA). “COR” means contracting officer’s representative.
“Credential Enrollment System (CES)” means the system supporting the Homeland Security Presidential Directive-12 credentialing process at SSA. “OAG” means the Office of Acquisition and Grants at SSA. “PIV Credential” means personal identity verification credentials required for contractor personnel requiring unescorted access to an SSA facility or access to SSA information systems. 28321325C00060002
(b) Agency Responsibility Related to FISMA and Privacy Awareness Training Requirements (1) The Federal Information Security Management Act of 2002 (44 U.S.C. § 3541, et seq.), as amended by the Federal Information Security Modernization Act of 2014 (Pub. L. 113-283) (collectively, “FISMA”), and the Office of Management and Budget Circular No. A-130 (published July 28, 2016) require all agency contractor and subcontractor personnel working under agency contracts who will have access to any kind of SSA information, receive periodic training in information technology (IT) security and privacy awareness and accepted IT security practice. This includes training for contractor personnel who do not have access to electronic information systems. The training level and content is tailored to the contractors’ assigned roles and responsibilities and the risk and magnitude of harm related to the required activities. (2) SSA requires contractor personnel to read and sign the Security Awareness Contractor Personnel Security Certification form, SSA-222. The SSA-222 is on OAG’s internet site (see paragraph (c)(3)(i) below) or contractors can ask the COR for a copy. This training does not preclude any additional role-based information security or privacy training specified elsewhere in this contract.
(c) Contractor Responsibilities Related to FISMA and Privacy Awareness Training Requirements
(1) Contractor Personnel Requiring an SSA-issued PIV Credential and Access to SSA’s Network
(i) Following contract award, the agency mandates contractor personnel requiring a PIV credential and access to SSA’s network to take security awareness training by reading and electronically signing the SSA-222, during the PIV credentialing process. This requirement also applies to contractor personnel requiring a PIV credential and access to SSA’s network subsequently added to the contract. If contractor personnel receive a PIV credential, contractors are not required to send an email per paragraph (c)(3)(iii). (ii) Contractor personnel shall take annual security awareness training via eLearning (also known as Video on Demand) on an SSA-managed website within the agency defined timeframe each Fiscal Year. Contractor personnel with a valid SSA email address will receive an email to take this training at the appropriate time. (iii) Additionally, for each successive year of the contract, contractor personnel shall electronically attest to the SSA-222, within CES. The COR will email this invitation to contractor personnel initiating this action.
(iv) Role-based Privacy Training. SSA may identify contractor personnel with an SSAissued PIV credential and access to SSA’s network who must complete role-based privacy eLearning training every year of the contract. If “This contract entails the need for role-based training” is checked below, SSA will send the contractor personnel instructions as to how to complete the necessary training via the SSA email address assigned to them. The contractor personnel must complete the training within the timeframe specified in the email. [Contracting 28321325C00060002
Officer: Check the appropriate selection below.]
[ ] This contract entails the need for role-based training. [X] This contract does not entail the need for role-based training. (2) Contractor Personnel Requiring an SSA-issued PIV Credential but Not Access to SSA’s Network
(i) Following contract award, the agency mandates contractor personnel requiring a PIV credential to take security awareness training by reading and electronically signing the SSA-222, during the PIV credentialing process. This requirement also applies to contractor personnel subsequently added to the contract and requiring a PIV credential. For contractor personnel receiving a PIV credential, contractors are not required to send an email per paragraph (c)(3)(iii) for the first year of the contract.
(ii) For each successive year of the contract, the contractor shall repeat the processes described in paragraphs (c)(3)(i)-(iii), below, on an annual basis. The contractor shall submit the information in paragraph (c)(3)(iii), below, within 45 days of the date the option was renewed, or the anniversary of the contract award date, whichever comes first. (3) Contractor Personnel Not Requiring an SSA-issued PIV Credential and No Access to SSA’s Network
(i) Following contract award, the contractor shall ensure that all contractor personnel performing under this contract take the security awareness training by reading and signing the SSA-222. This requirement also applies to contractor personnel subsequently added to the contract. A copy of this form is on OAG's Internet website (https://oag.ba.ad.ssa.gov/files/oag/documents/cotr/Security%20Requirements/ssa222- 082022.pdf).
(ii) The contractor shall receive signed copies of the form from each contractor personnel working under the contract within 30 days following contract award, or within 30 days after a contractor personnel begins working under the contract, whichever comes first. (iii) The contractor shall send an email to the COR, within 45 days following contract award. Similarly, the contractor shall send such email notification within 45 days after new contractor personnel are added to perform work under the contract. The contractor will attach each signed form, completed per paragraph (c)(3)(ii), above, to the email, along with a list of the names (first, middle initial, and last) of the contractor personnel who signed the form and the contract number they are working under.
(iv) For each successive year of the contract, the contractor shall repeat the processes described in paragraphs (c)(3)(i)-(iii), above, on an annual basis. The contractor shall submit the information in paragraph (c)(3)(iii), above, within 45 days of the date the option was renewed, or the anniversary of the contract award date, whichever comes first. 28321325C00060002
(4) The contractor shall retain copies of signed SSA-222 forms, mentioned in paragraphs (c)(2) and (3) above, for potential future SSA audits for a period of three years after final payment (per Federal Acquisition Regulation Section 4.703). (d) Applicability of this Clause to Subcontractor Personnel. The contractor is required to include a clause substantially the same as this in all subcontracts awarded under the prime contract. This clause shall require the subcontractor to follow the instructions in paragraph (c) of this clause. For subcontractor personnel following paragraphs (c)(2) and (3), the subcontractor shall submit the signed forms to the contractor and the contractor shall be responsible for submitting this information to SSA per paragraph (c)(3)(iii). The subcontractor shall be responsible for maintaining its signed forms as detailed in paragraph (c)(4). (End of clause)
C3-4 2352.204-3 Records Management Mandatory Annual Training (JUN 2020) (a) Definitions - Terms defined for this clause -
“Agency” means the Social Security Administration (SSA). “Contractor” means any entity having a relationship with SSA because of this contract. This term includes, but is not limited to, corporations, limited liability partnerships, and sole proprietorships.
“Contractor personnel” means employees of the contractor, employees of the subcontractor, any consultant retained by the contractor or subcontractor, any volunteer or intern of the contractor or subcontractor, and if the contractor or subcontractor is a sole proprietorship, it refers to the sole proprietorship.
“COR” means contracting officer’s representative.
“Federal record” means all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. “OAG” means the Office of Acquisition and Grants at SSA. “Subcontractor” means any entity having a relationship with SSA’s contractor because of this contract. This term includes, but is not limited to, corporations, limited liability partnerships, and sole proprietorships.
(b) Purpose
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This clause provides SSA’s policies and procedures and contractor’s responsibilities for SSA providing training and guidance to all contractors and contractor personnel regarding their Federal records management responsibilities.
(c) Authorities
(1) National Archives and Records Administration bulletin 2017-01 (https://www.archives.gov/records-mgmt/bulletins/2017/2017-01-html ) (2) Presidential Memorandum M-19-21 (https://www.whitehouse.gov/wpcontent/uploads/2019/06/M-19-21.pdf) (d) Contractor Responsibilities Related to Records Management Training Requirements (1) Contractor Personnel Requiring an SSA-issued Personal Identity Verification Credential and Access to the Agency’s Network
(i) Following contract award, contractor personnel performing under this contract must take the records management training. Contractor personnel must read the Records Management Training document entitled Records and Information Management Annual Contractor Compliance Training and complete the Certification of Social Security Administration Records Management Awareness: Contractor Personnel Compliance document. This requirement also applies to contractor personnel subsequently added to the contract. These documents are located on OAG’s Internet website (https://www.ssa.gov/oag/acq/oagacq_records-management.htm). (ii) The contractor must receive signed copies of the completed Certification from each contractor personnel working under the contract within 30 calendar days following contract award, or within 30 calendar days after a contractor personnel begins working under the contract.
The contractor will attach each signed Certification to an email along with a list of names of the contractor personnel who signed the Certification and the contract number they are working under and email it to the COR within 45 calendar days of award or when contractor personnel begin working under the contract.
(iii) For each successive year of the contract, if any, contractor personnel must take annual records management training via a video on demand on an SSA-managed website. Contractor personnel with a valid SSA.gov email address will receive an email to take this training at the appropriate time. The COR will notify contractor personnel without an SSA email address of this training requirement.
(2) Contractor Personnel Not Requiring Personal Identity Verification or Agency Network Access:
(i) Following contract award, contractor personnel performing under this contract who do not meet the requirements in paragraph (1), above, must take the records management training by reading the Records Management Training document entitled Records and Information Management Annual Contractor Compliance Training and completing the Certification of Social Security Administration Records Management Awareness: Contractor Personnel Compliance document. This requirement also applies to contractor personnel subsequently added to the 28321325C00060002
contract. These documents are located on OAG’s Internet website (https://www.ssa.gov/oag/acq/oagacq_records-management.htm). (ii) The contractor must receive signed copies of the completed Certification from each contractor personnel working under the contract within 30 calendar days following contract award, or within 30 calendar days after a contractor personnel begins working under the contract.
The contractor will attach each signed Certification to an email along with a list of names of the contractor personnel who signed the Certification and the contract number they are working under and email it to the COR within 45 calendar days of award or when contractor personnel begin working under the contract.
(iii) For each successive year, if any, of the contract, the contractor shall repeat the processes described in paragraphs (d)(2)(i) and (ii), above.
(3) The contractor and SSA shall retain copies of the signed Certification mentioned in paragraphs (d)(1) and (2) above for potential future SSA audits for a period of three years after final payment (per Federal Acquisition Regulation 4.703). (e) Applicability of this Clause to Subcontractor Personnel.
The contractor is required to include a clause substantially the same as this in all subcontracts awarded under the prime contract. This clause shall require the subcontractors to follow the instructions in paragraph (d) of this clause. The subcontractor shall submit the signed Certifications to the contractor and the contractor will be responsible for submitting this information to SSA. The subcontractor shall be responsible for maintaining its signed Certifications as detailed in paragraph (d)(3).
(End of clause)
C3-5 2352.224-1 Protection of Confidential Information (NOV 2024) (a) Definitions. As used in this clause—
“Confidential information” means information or data, or copies or extracts of information or data, that is: (1) provided by the Social Security Administration (SSA) to the contractor for, or otherwise obtained by the contractor in, the performance of this contract; and (2) of a personal nature about an individual, such as name, home address, and Social Security number, or proprietary information or data submitted by or pertaining to an institution or organization, such as employee pay scales and indirect cost rates; sensitive information; controlled unclassified information; federal tax information (FTI); or information designated by SSA as confidential for other reasons. Confidential information includes all personally identifiable information (PII) provided by SSA or collected or acquired by the contractor as a result of this contract. Aggregations and tabulations of such PII, as well as de-identified individual-level data, shall also be treated as confidential information, unless SSA has provided written approval for public dissemination.
“Federal tax information (FTI)” means information that SSA obtains from the Internal Revenue Service (IRS) or on behalf of IRS. FTI is also referred to as “tax return information” or 28321325C00060002
“return information.” FTI is governed by the Internal Revenue Code (IRC). The IRC defines “return information to include “a taxpayer’s identity, the nature, source, or amount of his income, payments, receipts, deductions, exemptions, credits, assets, liabilities, net worth, tax liability, tax withheld, deficiencies, over-assessments, or tax payments. (26 U.S.C. § 6103(b)). FTI is categorized as Sensitive But Unclassified information and may contain PII. “Personally identifiable information (PII)” means information that can be used to distinguish or trace an individual’s identity, either alone or when combined with other information that is linked or linkable to a specific individual, such as name, Social Security number, medical, educational, financial, and employment information. PII only includes information that is made or becomes available to the Contractor as a result of performing under this contract or provided by SSA.
(b) In addition to what is deemed confidential information in (a) above, the Contracting Officer and the Contractor may, by mutual consent, identify elsewhere in this contract specific information or categories of information that the Government will furnish to the Contractor or that the Contractor is expected to generate which are confidential. Similarly, the Contracting Officer and the Contractor may, by mutual consent, identify such confidential information from time to time during the performance of the contract. All confidential information will be used only for purposes delineated in the contract; any other use of the confidential information will require the Contracting Officer’s express written authorization. The Contracting Officer and the Contractor will settle any disagreements regarding the identification pursuant to the “Disputes” clause.
(c) The Contractor shall restrict access to all confidential information to the minimum number of employees who need it in connection with the performance of work under this contract. Employees who need access to confidential information for performance of the contract will be determined in conference between SSA’s Contracting Officer, Contracting Officer’s Representative, and the responsible Contractor official. Upon request, the Contractor will provide SSA with a list of “authorized employees,” that is, all employees who have or will have access to confidential information covered by this clause. (d) The Contractor shall process all confidential information under the immediate supervision and control of authorized employees in a manner that will: protect the confidentiality of the records; prevent the unauthorized use of confidential information; and prevent access to the records by unauthorized persons.
(e) The Contractor shall inform all authorized employees of the confidential nature of the information and the administrative, technical and physical safeguards required to protect the information from improper disclosure. All confidential information shall, at all times, be stored in an area that is physically safe from unauthorized access. See paragraph (f) below regarding the minimum standards which the safeguards must meet.
(f) Whenever the Contractor is storing, viewing, transmitting, or otherwise handling confidential information, the Contractor shall comply with the applicable standards for security controls that are established in the Federal Information Security and Management Act (FISMA) 28321325C00060002
and by SSA. (These standards include those set by the National Institute of Standards and Technology (NIST) via the Federal Information Processing Standards (FIPS) publications and NIST Special Publications, particularly FIPS 199, FIPS 200, and NIST Special Publications - 800 series.)
(g) The Contractor’s use of confidential information, in the performance of the contract, is subject to the Privacy Act of 1974, 5 U.S.C. § 552a; the Social Security Act, 42 U.S.C. § 1306; and SSA’s regulations at 20 C.F.R. Part 401. All such information shall be confidential and shall not be disclosed without the written permission of the Contracting Officer. (h) The Contractor shall assure that its subcontractor(s) and their employees or any successor subcontractor(s) and their employees with access to confidential information are made aware of the prescribed rules of conduct and criminal penalties for violations of the Privacy Act and the Social Security Act. For knowingly disclosing information in violation of the Privacy Act, the Contractor and Contractor employees may be subject to the criminal penalties as set forth in 5 U.S.C. § 552(i)(1) to the same extent as employees of SSA. The Contractor and Contractor employees may be subject to the criminal penalties for disclosures that are not in accordance with SSA’s regulations (20 C.F.R. Part 403). (42 U.S.C. § 1306(a)). For willfully disclosing confidential tax return information in violation of the IRC, the Contractor and Contractor employees may be subject to the criminal penalties set forth in 26 U.S.C. § 7213. (i) Whenever the Contractor is uncertain how to handle properly any material under the contract, the Contractor must obtain written instructions from the Contracting Officer addressing this question. If the material in question is subject to the Privacy Act or section 1106 of the Social Security Act or is otherwise confidential information subject to the provisions of this clause, the Contractor must obtain a written determination from the Contracting Officer prior to any release, disclosure, dissemination, or publication. Contracting Officer instructions and determinations will reflect the result of internal coordination with appropriate program and legal officials.
(j) The Government reserves the right to conduct on-site visits to review the Contractor’s documentation and in-house procedures for protection of and security arrangements for confidential information and adherence to the terms of this clause. (k) The Contractor shall include this clause in all resulting subcontracts whenever there is any indication that the subcontractor(s), engaged by the contractor, and their employees or successor subcontractor(s) and their employees might have access to confidential information. (l) Federal tax information. (1) This contract [ ] does [X] does not entail, or potentially entail, the creation, collection, use, processing, storage, maintenance, dissemination, disclosure, or disposal of FTI:
(2) If this contract entails FTI, the Contractor shall also comply with the provisions of Publication 1075, Tax Information Security Guidelines for Federal, State, and Local Agencies (Pub. 1075), Exhibit 7, found at https://www.irs.gov/pub/irs-pdf/p1075.pdf, as amended. The Contractor shall adhere to the current version of Pub. 1075. At a minimum, the Contractor shall 28321325C00060002
check on or around the anniversary date of the contract or contract modification providing for this clause, as applicable, for any updates to this exhibit. The provisions of Pub. 1075 Exhibit 7 do not override or amend the Contractor’s responsibility set forth in this contract for confidential information. If the Contractor has a question about compliance with contract terms, it shall promptly raise its question to the Contracting Officer. (End of clause)
C3-6 2352.224-2A – Protecting and Reporting the Loss of Personally Identifiable Information (NOV 2024)
(a) Definitions.
The following terms are defined for the purposes of this clause:
“Agency” means the Social Security Administration (SSA). “Breach” means the loss of control, compromise, unauthorized disclosures, unauthorized acquisition, or any similar occurrence where: (1) a person other than an authorized user accesses or potentially accesses personally identifiable information (PII); or (2) an authorized user accesses or potentially accesses personally identifiable information for an other than authorized purpose. A breach is not limited to an occurrence where a person other than an authorized user potentially accesses PII by means of a network intrusion, a targeted attack that exploits website vulnerabilities, or an attack executed through an email message or attachment. A breach may also include the loss or theft of physical documents that include PII and portable electronic storage media that store PII, the inadvertent disclosure of PII on a public website, or an oral disclosure of PII to a person who is not authorized to receive that information. It may also include an authorized user accessing PII for other than an authorized purpose. Often, an occurrence may be first identified as an incident, but later identified as a breach once it is determined that the incident involves PII, as is often the case with a lost or stolen laptop or electronic storage device.
Some common examples of a breach include:
- A laptop or portable storage device storing PII is lost or stolen; - An email containing PII is inadvertently sent to the wrong person; - A box of documents with PII is lost or stolen during shipping; - An unauthorized third party overhears agency employees discussing PII about an individual seeking employment or Federal benefits;
- A user with authorized access to PII sells it for personal gain or disseminates it to embarrass an individual;
- An information technology system that maintains PII is accessed by a malicious 28321325C00060002
actor; or
- PII that should not be widely disseminated is posted inadvertently on a public website.
“Employee(s)” means individual(s) under a direct employee-employer relationship with the Contractor, where the Contractor has the power or right to control and direct the individual in the material details of how work is to be performed.
“Handling of PII” or “handle(s) PII” means accessing, using, creating, collecting, processing, storing, maintaining, disseminating, disclosing, disposing, or destruction of PII, as defined in this clause.
“Incident” means an occurrence that (1) actually or imminently jeopardizes, without lawful authority, the integrity, confidentiality, or availability of information or an information system or (2) constitutes a violation or imminent threat of violation of law, security policies, security procedures, or acceptable use policies.
“Personally identifiable information” (PII) means information that can be used to distinguish or trace an individual’s identity, either alone or when combined with other information that is linked or linkable to a specific individual, such as name, Social Security number, medical, educational, financial, and employment information. PII only includes information that is made or becomes available to the Contractor as a result of performing under this contract or provided by SSA.
“Primary agency contact” means the SSA Contracting Officer’s Representative (COR), or, for indefinite delivery contracts with individual orders issued against the contract, e.g., task-order contracts, the order’s Task Manager, if one has been assigned. The COR may have one or more designated alternates to act for the COR when the COR is unavailable. If neither the COR nor the designated alternate is available, the alternate shall be considered a responsible agency manager in the office.
“Secure area” or “Secure duty station” means, for the purpose of this clause, either of the following, unless the agency expressly states otherwise on a case-by-case basis: (1) a Contractor employee’s official place of work that is in the Contractor’s established business office in a commercial setting, or (2) a location within the agency or other Federal- or State-controlled premises. A person’s private home, even if it is used regularly as a “home office” (including that of a Contractor management official), shall not be considered a secure area or duty station. “Suspected breach” means PII that, among other possibilities, has been lost or stolen, or accessed in an unauthorized fashion, but it is not yet confirmed that the PII has been compromised to meet the level of a breach.
“Transport(ing)” or “transported” means the physical taking or carrying of PII from one location to another. For the purpose of this clause, the term does not include shipping by a common or contract carrier (as defined in Federal Acquisition Regulation (FAR) section 47.001), 28321325C00060002
shipping by the U.S. Post Office, or electronic transmission. (b) Responsibility for Safeguarding PII.
(1) The Contractor shall comply with applicable limitations on use, treatment, and safeguarding of PII under the Privacy Act of 1974 (5 U.S.C. § 552a); the Federal Information Security Management Act of 2002 (44 U.S.C. § 3541, et seq.), as amended by the Federal Information Security Modernization Act of 2014 (Pub. L. 113-283); related National Institute of Standards and Technology guidelines; the Paperwork Reduction Act, 44 U.S.C. § 3501-3521; the E-Government Act of 2002, 44 U.S.C. § 3501 note; Office of Management and Budget (OMB) guidance relating to handling of PII, including OMB Memorandum M-17-12, “Preparing for and Responding to a Breach of Personally Identifiable Information”; SSA privacy and security policies and procedures relating to handling of PII; and other Federal laws governing handling of PII.
(2) The Contractor shall establish, maintain, and follow its own policies and procedures to protect the confidentiality of PII (PII policies and procedures) in accordance with the laws, policies, and requirements referenced in this clause and elsewhere in the contract. The Contractor’s PII policies and procedures shall include safeguards to protect PII from loss, theft, or inadvertent disclosure and breach procedures.
(3) The Contractor shall restrict handling of PII to only those authorized employees who need it in connection with the performance of work under this contract. (4) Unless authorized by this contract or otherwise in writing by SSA, the Contractor shall not publish, disclose, release, or otherwise disseminate PII, internally or externally. (5) The Contractor shall inform its employees who will or may handle PII of their individual responsibility to safeguard it. In addition, the Contractor shall educate and train employees as required by FAR 24.301 and enforce employees’ compliance with the Contractor’s PII policies and procedures and other requirements relating to handling of PII in this contract.
SSA may require the Contractor to provide evidence of the performance of training and the content of the training.
(6) Additional policies, procedures, and requirements involving the handling of PII may be prescribed elsewhere in this contract, including but not limited to information security policies. The Contractor shall follow all such policies, procedures, and requirements. If contract performance calls for the Contractor handling of PII in a manner not addressed in this clause or elsewhere in the contract that may cause a security question or concern, the Contractor shall seek clarification and direction from the agency, prior to commencing the handling of PII in question. (c) Safeguarding Requirements.
(1) The Contractor is responsible for safeguarding PII at all times. The Contractor shall ensure that PII remains under the immediate supervision and control of authorized employees in a manner that will protect the confidentiality and integrity of PII. Examples of proper safeguarding include, but are not limited to: maintaining the confidentiality of each employee’s 28321325C00060002
individual password (by not sharing the password with any other individual or entity and not writing it down); verifying the identity of individuals before disclosing information to them; preventing others in the area from viewing PII on one’s computer screen; consistently locking or logging off one’s workstation when one is away; and ensuring that PII is appropriately returned or, upon receiving the agency’s approval, destroyed when no longer needed. The Contractor may use its internal policies and practices, non-disclosure agreements, system security requirements or any other means to accomplish its safeguarding responsibilities. (2) Transporting PII Outside a Secure Area/Secure Duty Station. (i) The Contractor shall safeguard equipment, files, or documents containing PII when transporting information from a secure area/secure duty station. The Contractor shall ensure that the laptops and other electronic devices/media being used to transport PII are encrypted and password protected. The Contractor shall ensure that the encryption and password protection are in accordance with any agency-prescribed standards or policies, which shall be communicated separately from this clause. The Contractor shall use reasonable protection measures when transporting PII, e.g., storing files in a locked briefcase, not leaving files and/or equipment in plain view.
(ii) The Contractor shall ensure that its PII policies and procedures address transporting PII outside a secure area and emailing PII to and from non-SSA email addresses.
The Contractor shall provide employees, upon or immediately prior to their commencing work on the contract, with contact information and instructions relating to PII breaches and incidents, based on the Contractor’s security/PII loss incident policy and procedures. (If the preceding requirement is introduced to the contract under a contract modification, the Contractor shall ensure employees are provided this information and instructions within 10 working days of the modification.) The Contractor shall periodically remind employees of the foregoing information and instructions per the regular training requirements at (d)(1), below. (NOTE: Agencyprescribed contact information and instructions for reporting lost or possibly lost PII are discussed in paragraph (d) below.) SSA may require that the Contractor present evidence of compliance with these provisions.
(iii) Tracking PII-containing material (files, documents, etc.). (A) Unless the PII is being transported for disposal pursuant to the contract per (c)(3) below, or SSA grants an exception per (c)(2)(iii)(D), below, the Contractor shall take appropriate and necessary action to ensure that the PII-containing material, such as file(s) or document(s) being physically transported or transmitted electronically outside the secure area/secure duty station, are tracked through a log. The PII-containing material shall be logged out prior to transport as well as logged back in upon return. The Contractor can establish any mechanism for tracking as long as the process, at a minimum, provides for the following information to be logged:
(1) first and last name of the employee taking/returning the material; 28321325C00060002
(2) the identification of the PII-containing material, such as the name of the file(s) or document(s) containing PII;
(3) the media used to transport the PII (e.g., electronic, such as laptop, portable drive, compact disc/digital versatile disc (CD/DVD), or email—be as specific as possible; paper, such as paper file folders or printouts); (4) the reason he/she intends to transport the PII-containing material; (5) the date he/she transported the PII-containing material from the secure area/secure duty station;
(6) the date the PII-containing material is due to be returned to the secure area/duty station. See subparagraph (c)(2)(iii)(B), immediately below. (7) the approver’s name and phone number.
(8) the actual return date of the PII-containing material. (B) Materials shall be returned or, when authorized by paragraph (c)(3), documented as destroyed, within 90 days of removal from the office or have Contractor supervisory approval for being held longer.
(C) The log shall be maintained in a secure manner. Upon request by the agency, the Contractor shall provide the information from the log in a format (e.g., electronic or paper) that can be readily accessed by the agency. The Contractor shall retain the log in accordance with General Records Schedule 4.2, Information Access and Protection Records, Item 40 (disposition authority DAA-GRS-2016-0002-0004). (D) SSA may relieve the Contractor of having to comply with these logging requirements for certain transmissions when the Contractor is engaged in routine and secure transmission of PII, and SSA determines that there are appropriate security controls in place to track the data through other means.
(3) Return and/or Disposal of PII. The Contractor shall return and/or dispose of the PII when the PII is no longer required for performance of this contract, e.g., upon contract completion, per agency direction and requirements. The marked statement(s) below apply to this contract: [Contracting Officer: Mark all that apply below.] [ ] (i) This contract entails the return of PII.
[ ] (ii) This contract entails the disposal of PII. The Contractor shall follow the procedures described in []
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(4) Emailing PII. The Contractor’s corporate or organizational email system is deemed not to be secure. Therefore, the Contractor shall put policies and procedures in place to ensure that its employees email PII using only the following procedures in (i) - (ii), below:
(i) Sending from an SSA email address. If employees have been given access to the SSA email system, they may use it to send email messages containing PII in the body or in an unencrypted attachment but only to other SSA email addresses (which contain the “name @ssa.gov” format) or to email addresses belonging to an SSA-certified email system. Email directed to any other address(es) may contain PII only if the PII is entirely contained in an encrypted attachment. The Contractor shall encrypt PII in accordance with OMB Circular A130, Managing Information as a Strategic Resource (July 28, 2016). (ii) Sending from a non-SSA email system. If employees are using the Contractor’s own or any other non-agency email system (e.g., Yahoo!, Gmail), they may send email messages transmitting PII only if the PII is entirely contained in an encrypted attachment, per OMB Circular A-130; none of the PII may be in the body of the email itself or in an unencrypted attachment. When emailing from such systems, this procedure applies when emailing PII to any email address, including but not limited to, an SSA email system address. Unless specifically noted otherwise, the Contractor and its employees are expected to conduct business operations under this contract using the Contractor’s own email system, i.e., in accordance with the foregoing rules for transmitting PII.
SSA may grant written exceptions to compliance with the email requirements in paragraph (c)(4) above when the Contractor’s corporate or organizational email system has been deemed by SSA to be secure.
(d) Procedures for Reporting PII Breach or Incident. The agency has its own reporting requirements for PII breaches or incidents. The purpose of the following paragraphs is to ensure that the Contractor meets the requirements and shares breach or incident information appropriately. The Contractor’s report of a breach or incident will not, by itself, be interpreted as evidence that the contractor failed to provide adequate safeguards for PII. (3) Contractor Responsibility. In addition to establishing and implementing its own internal procedures referenced in paragraph (b), above, the Contractor shall provide regular training (at least annually and when new employees commence work) for contractors on how to identify and report a breach or incident and take reasonable actions to implement agencyprescribed procedures described in paragraph (d)(3) below for reporting PII breaches or incidents. These include training employees handling PII about these procedures, including how to identify and report a PII breach or incident, and otherwise taking appropriate and necessary steps to enforce their compliance in carrying them out. The Contractor shall cooperate and exchange information with agency officials, as determined necessary by the agency, in order to report and manage a suspected or confirmed breach or incident effectively. The Contractor shall maintain capabilities to determine what agency information was or could have been accessed and by whom, be able to construct a timeline of user activity, determine methods and techniques used to access agency information, and identify the initial attack vector. The Contractor shall allow for an inspection, investigation, forensic analysis, and any other action necessary to ensure 28321325C00060002
compliance with OMB memorandum M-17-12 and agency guidance and breach procedures to assist with responding to a breach or incident. SSA may require evidence of compliance with this guidance.
(4) Potential Need for Immediate, Direct Reporting by the Employee. The agency recognizes that Contractor employees will likely make the initial discovery of a PII breach or incident. When an employee becomes aware or suspects that PII has been lost or compromised, he/she is required to follow the Contractor’s established security/PII breach/incident reporting process (see paragraph (d)(1), above). The Contractor’s reporting process, along with the agency’s (see paragraph (d)(3) below), shall require the Contractor, and not necessarily the employee, in such circumstances to notify the agency of the breach or incident. However, the Contractor shall inform each employee handling or potentially handling PII that he/she must be prepared to notify outside authorities directly and immediately as described in paragraph (d)(3)(v) below, if, shortly following the breach or incident or discovery of the breach or incident, he/she finds it evident that neither an appropriate Contractor nor the agency manager/contact can be reached. The Contractor shall emphasize to the employee that timeliness in reporting the incident is critical.
(5) Procedures.
(i) When a Contractor employee becomes aware of or suspects a PII breach or incident, the Contractor, in accordance with its incident reporting process, shall provide immediate (as soon as possible and without unreasonable delay) notification of the breach or incident to the primary agency contact. If the primary agency contact is not readily available, the Contractor shall immediately notify the contact’s alternate. (**See the worksheet in agencyspecific clause H2352.224-2b, below, for the identity of the designated primary and alternate agency contacts.**) The Contractor shall act to ensure that each employee, prior to commencing work on the contract, has been given information as to who the primary and alternate agency contacts are and how to contact them. In addition, the Contractor shall act to ensure that each employee promptly receives any updates on such information, as they are made available.
Whenever the employee removes PII from a secure area/secure duty station, he/she shall comply with the Contractor’s security policies, including having on hand the current contact information for the primary agency contact and at least one alternate. (ii) The Contractor shall provide the primary agency contact or the alternate, as applicable, updates on the status of the reported PII loss or compromise as they become available but shall not delay the initial report.
(iii) The Contractor shall provide complete and accurate information about the details of the PII breach or incident to assist the agency contact/alternate, including the following information:
(A) Contact information;
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(B) A description of the PII breach or incident (i.e., nature of the breach, scope, number of files or records, type of equipment or media, etc.) including the approximate time and location of the loss;
(C) A description of safeguards used, where applicable (e.g., locked briefcase, redacted personal information, password protection, encryption, etc.); (D) An identification of agency components (organizational divisions or subdivisions) contacted, involved, or affected;
(E) Whether the Contractor or its employee has contacted or been contacted by any external organizations (i.e., other agencies, law enforcement, press, etc.); (F) Whether the Contractor or its employee has filed any other reports (i.e., Federal Protective Service, local police, and agency reports); and (G) Any other pertinent information.
(iv) The Contractor may use the worksheet following this clause to gather and organize information quickly about the incident. The Contractor shall ensure that each employee with access to PII under the contract, prior to accessing the PII, has a copy of the worksheet with its instructions (see agency-specific clause 2352.224-2b), and particularly when transporting PII from a secure duty station.
(v) There may be rare instances (e.g., outside of business hours) when the Contractor is unable to reach either the primary agency contact or the alternate immediately. In such a situation, the Contractor shall immediately call the agency’s National Network Service Center (NNSC) toll-free at 1-877-697-4889 to file the initial report directly, providing the information in (d)(3)(iii) above and as requested by the NNSC (again, the worksheet in agency-specific clause 2352.224-2b may be used to collect and organize the information prior to (and/or during) the call). Overall, during this time, the Contractor shall cooperate as necessary with the NNSC or any of the other external organizations described in (d)(3)(iii) above. (vi) If the Contractor makes a direct report to the NNSC, the Contractor shall document the call with the Change, Asset, and Problem Reporting System (CAPRS) number, which the NNSC will assign. The Contractor shall provide the CAPRS number to the primary agency contact, or, if unavailable, his/her alternate.
(vii) Subparagraphs (v)-(vi) apply to all Contractor employees. The Contractor shall ensure its internal procedures and PII breach/incident training make clear to employees these responsibilities. Reports to the NNSC should not be delayed because an employee could not reach the Contractor’s management.
(viii) The Contractor and its employee(s) shall limit disclosures about PII involved in a breach or incident to only those SSA and Contractor employee(s) with a need for the information in order to respond to and take action to prevent, minimize, or remedy the breach or 28321325C00060002
incident. The Contractor may disclose breach or incident information to Federal, state, or local law enforcement agencies and other third parties with a need for the information; however, information about the specific PII involved may only be disclosed to such authorities and third parties as Federal law permits. The Contractor shall not, without SSA approval, publicly disclose information about PII involved in a breach or incident or SSA’s involvement in a breach or incident. The Contractor shall not, without SSA approval, notify individuals affected by the PII breach or incident. The Contractor’s PII breach and incident reporting process shall ensure that disclosures are made consistent with these requirements. As used in this paragraph, the term PII references only PII covered by this clause.
(e) Additional Contractor Responsibilities When There Is a Suspected or Confirmed Breach. (6) The Contractor shall have a formal security/PII breach or incident reporting process in place that outlines appropriate roles and responsibilities, as well as the steps that must be taken, in the event of a security/PII breach or incident. The plan shall designate who within the Contractor’s organization has responsibility for reporting the PII breach or incident to the agency.
(7) In the event of a PII breach or incident, the Contractor shall take immediate steps to address consequential security issues that have been identified, including steps to minimize further security risks to those individuals whose personal information was lost, compromised, or potentially compromised.
(8) The Contractor shall confer with SSA personnel in reviewing the actions the Contractor has taken and plans to take in dealing with the breach or incident. Additionally, the Contractor shall provide any documentation requested by SSA. (9) The Contractor shall bear the cost for any data breach or incident: (1) occurring outside of SSA-controlled facilities, systems, or environments when the affected PII was in the possession or control of the Contractor or its employees, agents, or representatives; or (2) resulting from the Contractor or its employees, agents, or representatives’ failure to properly safeguard PII or facilities, systems, or other environments containing PII in accordance with this contract’s requirements. In addition, as SSA requires, the Contractor shall be responsible for or shall assist SSA in taking preventative and remedial actions that SSA determines are necessary to address such a breach or incident. Preventative and remedial actions may include notification to individuals potentially affected by the breach and other countermeasures to mitigate the risk of harm or to protect PII (e.g., operating call centers and providing resources for potentially affected individuals). SSA will notify the Contractor when SSA determines that preventative or remedial action(s) are necessary and instruct the Contractor on whether the action(s) will be effectuated by the Contractor or SSA. SSA may choose to effectuate the action(s) at the agency’s discretion. The Contractor shall be responsible for the cost of all preventative or remedial action(s), including those actions effectuated by SSA, resulting from the breaches and incidents covered by this paragraph. Note: Nothing in this paragraph affects the Contractor’s obligations in paragraph (e)(2) above to take immediate steps to address identified security issues.
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(f) Subcontractor(s).
(10) The Contractor shall include this clause in all resulting subcontracts whenever there is any indication that the subcontractor(s) and their employees, or successor subcontractor(s) and their employees, will or may handle PII. When this clause is included in a subcontract, all references to “Contractor” in paragraphs (a) through (e) and (h) shall be read to apply to the subcontractor(s).
(11) The Contractor shall take appropriate and necessary action to ensure its subcontractor(s) and their employees, or any successor subcontractor(s) and their employees, comply with this clause.
(12) Notification of Subcontractor Handling of PII. If the Contractor engages a subcontractor under this contract whose employee(s) will actually or potentially handle PII, the Contractor shall do the following:
(i) Notify the SSA COR and the Contracting Officer of this arrangement in advance of providing access to PII, providing the subcontractor name(s) and address(es) and, upon request, a description of the nature of the PII to which the employee(s) will actually or potentially be given/have access (e.g., phone numbers, SSN); and (ii) Provide the agency’s COR the names of the subcontractor employee(s) who will actually or potentially be assigned and/or have access to the PII. The Contractor may satisfy this requirement when submitting the name(s) of the subcontractor employee(s) to the agency’s COR for the requisite security background check described in paragraph (g), below. (g) Security & Suitability Requirements Clause. For each Contractor employee handling PII, the Contractor shall fulfill the requirements of the Security & Suitability Requirements Clause, found elsewhere in this contract, to ensure that any such individual has the appropriate background checks.
(h) The Contractor shall permit the agency to conduct security reviews and inspections to ensure that the Contractor maintains adequate safeguards and security measures for PII in accordance with the terms of this contract. At SSA’s request, the Contractor shall grant SSA, and its auditors, access to all systems, facilities, equipment, locations, and other environments that create, collect, use, process, store, maintain, disseminate, disclose, or dispose of PII for such reviews and inspections. The Contractor is not required to provide SSA access to parts of those systems, facilities, equipment, locations, and other environments that are not impacted by such reviews and inspections.
(End of clause)
C3-7 2352.224-2B Worksheet for Reporting a Loss or a Suspected Loss of Personally Identifiable Information (PII) (JUN 2023)
INSTRUCTIONS
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The purpose of this worksheet is to assist individuals, entities (including contractors), or agencies who lose or suspect the loss of Social Security Administration (SSA) PII. (See Note number 1, below.) This worksheet should be used as an information-gathering tool to quickly organize and report to SSA the needed information about the loss or suspected loss. However, do not include PII specific to the loss on this worksheet.
Employees and individuals should not wait until confirmation of loss occurred before reporting.
Both confirmed and suspected losses should be timely reported. A delay may undermine the agency’s ability to apply preventative and remedial measures to protect the PII or reduce the risk of harm to potentially affected individuals.
All PII losses, suspected or confirmed, should be reported within one (1) hour of discovery using the online PII Loss Reporting Tool (see Note number 2, below) or by calling SSA’s National Network Service Center (NNSC) at 1-877-697-4889.
Notes:
1. PII is information that can be used to distinguish or trace an individual’s identity, either along or when combined with other information that is linked or linkable to a specific individual (e.g., name, date of birth, Social Security number).
2. The “PII Loss Reporting Tool” is located on the SSA Intranet and may not be accessible to all contractors.
Basic Information for the Contractor for Reporting PII Loss (Suspected or Confirmed):
a. Your primary agency contact for reporting PII breach incidents. This is: Stephanie Petford, Email: [email protected]
b. The alternates to this primary contact. They are as follows:
First Alternate: Jen Mitchell, Email: [email protected] Second Alternate: Bharathi Iyer, Email: [email protected] c. The contract number: 28321325C00060002
d. Agency/Entity/Office (see Item #1 of the worksheet): Deputy Commissioner for Operations, San Francisco Regional Office (Region 9)
1. Information about the individual making the report:
Name:
Position:
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Agency/Entity/Office:
Work Email Address:
Work Phone Number:
Date of Report to SSA:
2. Is the individual, who was in possession of the data or to whom the data was assigned, different from the person making the report (as listed in #1)? Same as person making the report? [ ] Yes [ ] No
If no, complete the following for the individual who was in possession/assigned the data:
Name:
Position:
Agency/Entity/Office:
Work Email Address:
Work Phone Number:
3. Circumstances of the breach:
Is the incident a result of robbery or theft? [ ] Yes [ ] No Did the incident include equipment? [ ] Yes [ ] No
Full description of how the incident occurred:
Date/Time of Incident:
4. Information about the data that was lost/stolen:
Describe what was lost or stolen:
Did the incident occur while teleworking or performing duties at (or traveling to/from an alternative worksite?
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Estimated number of individuals affected:
What elements of PII did the data contain?
[ ] Name [ ] Bank Account Information
[ ] Social Security number [ ] Medical/Health Information [ ] Date of Birth [ ] Benefit Payment Information
[ ] Place of Birth [ ] Mother’s Maiden Name
[ ] Address [ ] Medicare Beneficiary Identifier
[ ] Other (describe):
Are you able to identify the individual(s) whose information was compromised? [ ] Yes [ ] No
5. How was the data physically stored, packaged and/or contained? If electronic, check the appropriate response below:
[ ] Laptop [ ] Workstation
[ ] Hard Drive [ ] CD/DVD
[ ] USB Drive [ ] Tablet
[ ] Server [ ] Cloud
[ ] Cell Phone/Black Berry Phone Number:
Hardware Make/Model: Hardware Serial Number:
[ ] Email
[ ] Other (describe):
Was the device encrypted? [ ] Yes [ ] No
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Was the device password protected? [ ] Yes [ ] No
Was a VPN SmartCard lost? [ ] Yes [ ] No
6. Others contacted and reports filed about the breach: (Include Deputy Commissioner level, agency level, regional/associate level component names) Federal Protective Service Report: [ ] Yes [ ] No
Local Police Report: [ ] Yes [ ] No
AIRS Incident Reporting Form: [ ] Yes [ ] No
SSA-342: [ ] Yes [ ] No
Other:
Have other SSA components been contacted? [ ] Yes [ ] No If so, please list other contacted SSA components (including the OIG):
Media Interest: [ ] Yes [ ] No
Congressional Interest: [ ] Yes [ ] No
Actions Taken:
Other Information:
(End of clause)
C3-8 2352.227-1 Dissemination of Information (SEP 2013) Data and information either provided to the contractor, or to any subcontractor or generated by activities under the proposed contract is privileged. The contractor, and any subcontractors, shall be restricted from duplicating, using or disclosing such data or information, in whole or in part, outside the Social Security Administration for any purpose other than the fulfillment of the requirements set forth in this contract. This restriction does not limit the contractor’s right to use 28321325C00060002
such data or information if obtained from a non-restricted source. Refer any questions about “privileged information” to the Government Contracting Officer’s Technical Representative, through the Contracting Officer.
(End of clause)
C3-9 2352.227-2 Government License to Reproduce End Products (SEP 2013) All material developed under this contract becomes the property of the Government. At its discretion the Government will have an unrestricted license to make and distribute copies for all work developed and completed under this contract.
(End of clause)
C3-10 2352.232-1 Invoice Submission and Payment Related Information (OCT 2022) (a) The invoice shall include all elements of a proper invoice as defined in the invoice or payment clause used in this award and any other information required below or in any other contract clause. To assist the Government in making timely payments, include the contractor’s Taxpayers Identification Number, Unique Entity Identifier (UEI) number, and award number on each invoice.
(b) Email communication is the preferred method of submission for invoices and public vouchers. If the invoice cannot be emailed, submit it via regular mail or by hand carrying it to the Office of Travel and Administrative Payment Services at the address below. (c) If submitting electronically:
Submit the invoice as an attachment to an email message (the preference is one attached invoice as a .pdf file per email) to [email protected]. (d) If submitting by mail, send to:
Social Security Administration
Office of Travel and Administrative Payment Services
Post Office Box 47
Baltimore, Maryland 21235-0047
(e) If hand carried, deliver to:
Social Security Administration
Office of Travel and Administrative Payment Services
2310 East Low Rise Building
6401 Security Boulevard
Baltimore, Maryland 21235-0047
(f) The telephone number of the administrative payments customer service help desk is (410) 965-0607.
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(g) The Government will make payment to the contractor using the Electronic Funds Transfer (EFT) information contained in SAM. In the event that the EFT information changes, the contractor shall be responsible for providing the updated information to SAM. The EFT information submitted must be that of the contractor unless there is an official Notice of Assignment on file with the Office of Travel and Administrative Payment Services. (h) Remittance information associated with EFT payments is available via the Invoice Processing Platform (IPP) on the Department of Treasury’s Internet site at http://www.ipp.gov. After registering in IPP for Treasury payment status, email [email protected] and the SSA vendor maintenance team will flag the vendor to start receiving Treasury payment information in IPP (this process may take several business days). (i) The contractor may also direct payment inquiries to SSA’s Office of Travel and Administrative Payments by:
(1) Sending an email to [email protected].
(2) Visiting the internet site at https://www.ssa.gov/vendor/contact.htm. The contractor can also access the IPP system through a link on this site. (3) Using the Financial Interactive Voice Response System (FIVR) (https://www.ssa.gov/vendor/contact.htm). FIVR is an automated self-service telephone system available 24 hours a day that allows direct electronic access to administrative payment information using the telephone keypad. The contractor can access FIVR by calling (410) 965- 0607. The services available through FIVR also are available through a Telecommunications Device for the Deaf line at 410-597-1395.
(j) Small businesses may obtain assistance from SSA’s Office of Small and Disadvantaged Business Utilization (OSDBU) Director to obtain payments, required late payment interest penalties, or information regarding payments due to such concerns. Send emails to [email protected] or visit the OSDBU website at https://www.ssa.gov/agency/osdbu/. (End of clause)
C3-11 2352.232-4 Contract Funding During a Continuing Resolution (JUL 2011) (a) This contract may be partially funded if it is awarded during a continuing resolution. If this occurs, funds will not be available for performance of this contract beyond the date specified on the contract. The Government’s obligation for performance beyond that date is contingent upon the availability of additional appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond the date specified on the contract, until additional funds are made available to the Contracting Officer for performance, and added by contract modification.
(b) If the contract is partially funded, the Government will not accept supplies or services beyond the specified period of performance until additional funds have been added by contract modification.
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(c) If this is a firm-fixed-price contract, the balance of the unfunded portion of the contract period will be obligated once the agency has received its full appropriation, and the Contracting Officer has authority to fund the remaining portion of the contract. (End of clause)
C3-12 2352.232-5 Option Period Funding During a Continuing Resolution (JUL 2011) (a) An option period(s) under this contract may be partially funded if exercised (awarded) during a continuing resolution. If this occurs, funds will not be available for performance of the option period beyond the date specified on the contract modification. The Government’s obligation for performance beyond that date is contingent upon the availability of additional appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under the option period beyond the date specified on the relevant contract modification, until additional funds are made available to the Contracting Officer for performance, and added by contract modification. (b) If the option period is partially funded, the Government will not accept supplies or services beyond the specified period of performance until additional funds have been added by contract modification.
(c) If this is a firm-fixed-price option period, the balance of the unfunded portion of the option period will be obligated once the agency has received its full appropriation, and the Contracting Officer has the authority to fund the remaining portion of the contract. (End of clause)
C3-13 2352.232-7 Payment Discount Terms on Invoices (MAY 2024) Any and all negotiated payment discount terms must be clearly identified on the Contractor’s invoice. Any invoice that does not properly document those payment discount terms may be rejected.
The payment discount terms incorporated by this award shall not be changed without prior approval by the Contracting Officer.
(End of clause)
C3-14 2352.242-1 Post Award Evaluation of Contractor Performance (April 2022) (a) Contractor Performance Evaluations: Interim and final contractor performance evaluations shall be prepared in the Department of Defense’s Contractor Performance Assessment Reporting System (CPARS) per Federal Acquisition Regulation Subpart 42.15 and the CPARS user manual at https://cpars.gov/documents/CPARS_User_Manual.pdf.
(b) An interim contractor performance evaluation is prepared and completed as determined by the contracting officer (known as the assessing official in CPARS). 28321325C00060002
The final performance evaluation is prepared and completed within 120 days after completion of the contract, purchase order, delivery order or task order, or Blanket Purchase Agreement call order over the simplified acquisition threshold. Complete details on the business steps associated with the CPARS process is at FAR Subpart 42.15 and the CPARS User Manual at https://cpars.gov/documents/CPARS_User_Manual.pdf.
(c) Electronic Access to Contractor Performance Evaluations:
(1) The Contractor shall designate a performance evaluation review representative (PERR) (known as the contractor representative in CPARS) in paragraph (d) below who will be responsible for reviewing the contractor’s interim and final performance evaluation assessments completed by the Government before the assessments are finalized in CPARS. The Contractor is responsible for keeping its PERR information in paragraph (d) current with the contracting officer throughout the life of this contract. Only the PERR may access, review, and comment on the contractor’s performance evaluations in CPARS prior to finalization. (2) The agency Focal Point (FP) or Alternate FP, are the only individuals who can grant CPARS access to the PERR.
(3) Once award is made, the agency FP or Alternate FP will grant access to the PERR. The PERR will receive a system-generated email when: access has been granted to CPARS; and there is a performance evaluation assessment to review. Only the PERR receiving the email has access to the assessment.
(4) The CPARS website is www.cpars.gov. The website provides a drop down menu for “FAQs” and “Guidance,” where the PERR can obtain a CPARS User Manual. New PERRs can access on-line training at the drop down tab for “Training.” (d) Contractor’s Designated Performance Evaluation Review Representative (PERR) (known as the contractor representative in CPARS)
Name: Captain Christopher Port
Address: 12501 Hawthorne Blvd, Hawthorne, CA 90250
Phone: (310) 349-2801
E-mail: [email protected]
UserID (complete if the PERR is an existing CPARS user):
C3-15 2352.242-2 Designation of Contracting Officer’s Representative (COR) and Alternate COR (ACOR) (NOV 2023)
(a) The following Contracting Officer’s Representative (COR) and Alternate COR (ACOR) will represent the Government for the purpose of this award:
COR Name: Stephanie Petford
Title: Senior Management Analyst
Address: 1221 Nevin Ave, Richmond, CA 94801
Telephone: (510) 970-8300
Email: [email protected]
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ACOR Name: Shshane Thomas
Title: Management and Program Analyst
Address: 1221 Nevin Ave, Richmond, CA 94801
Telephone: (510) 970-8294
Email: [email protected]
(b) The COR or ACOR may not re-delegate the authority outlined in this clause, or the authority specified within their COR designation letters.
(c) The COR is responsible for the following general duties:
(1) Monitoring the contractor’s technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer (CO) changes in requirements; (2) Interpreting the statement of work (SOW), statement of objective (SOO), or performance work statement (PWS), and any other technical performance requirements; (3) Performing technical evaluation of requirements as required; (4) Performing technical inspections and acceptances required by this award; (5) Assisting in the resolution of technical problems encountered during performance; (6) Certifying invoices or vouchers for payment by confirming the receipt of goods and/or services at the contracted price/costs; and
(7) Initiating a Contractor Performance Assessment Report (CPAR) within 30 days after electronic notification that a CPAR is required.
(d) The ACOR is responsible for carrying out the duties of the COR only in the event the COR can no longer perform his or her duties as assigned, or is unavailable. (e) The COR, ACOR, and COR-Task Manager (COR-TM) (if applicable) are the only Government employees authorized by the CO to perform certain functions of the award. The COR and ACOR are authorized to perform the functions listed above, and may provide the technical direction described below. However, if the award calls for the designation of a CORTM, see Section [Not Applicable] for the authority, responsibilities, and limitations of the CORTM at the task level. (f) The CO is the only person with authority to act as agent of the Government under this award.
Only the CO has authority to:
(1) Direct or negotiate any changes in the SOW, SOO, or PWS; (2) Modify or extend the period of performance;
(3) Change the delivery schedule;
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(4) Authorize reimbursement to the Contractor for any costs incurred during the performance of this award; or
(5) Otherwise, change any terms and conditions of this award. (g) At any time during performance of this award, the CO may unilaterally remove or replace the COR or ACOR.
(h) The CO will provide written notice, transmitted electronically as an attachment to an email, or through standard mail carrier, to the contractor, of such designation, or any change thereto, within a reasonable amount of time after award, or after notification of a change is necessary.
The designation letter sets forth the specific authorities, responsibilities, and limitations of the COR, or ACOR) under this award.
(i) Performance of work under this award shall be subject to the technical direction of the COR.
The term “technical direction” is defined to include, without limitation (except as specified in the COR designation letter), the following:
(1) Directions to the Contractor, on other than firm-fixed-price contracts, which redirect the contract effort, shift work emphasis between work areas or tasks, require pursuit of certain lines of inquiry, fill in details or otherwise serve to accomplish the contractual SOW; (2) Provisions of information to the Contractor, which assists in the interpretation of drawings, specifications, or technical portions of the work description; (3) Review and, where required by the award, approval of technical reports, drawings, specifications, and technical information to be delivered by the Contractor to the Government under the award.
(j) Technical direction must be within the general scope of the SOW, SOO, or PWS stated in Section B of this award. The COR does not have the authority to and may not issue any technical direction that affects price, quality, quantity, delivery, or other terms and conditions of the award.
(k) The COR shall issue all technical direction in writing or shall confirm in writing, within five working days after issuance, technical direction issued verbally. (l) The Contractor shall proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within the COR’s authority under the provisions of this clause.
(m) If, in the opinion of the Contractor, any instruction or direction issued by the COR falls outside the authority of the COR, the Contractor shall not proceed. In this case, the Contractor shall notify the CO or designated Contract Specialist in writing, within five working days after receipt of any such instruction or direction and shall request the CO modify the award accordingly. Upon receiving such notification from the Contractor, the CO shall issue an appropriate modification to the award, or advise the Contractor, in writing, that, the technical direction is within the scope of this clause and does not constitute a change under the “Changes” 28321325C00060002
clause of this award. The Contractor shall proceed immediately with the direction given. A failure of the parties to agree upon the nature of the instruction or direction, or upon the action to be taken with respect thereto, shall be subject to the “disputes” clause of the award. (End of clause)
C3-16 2352.242-5 Contractor’s Administrator (SEP 2013)
The contractor’s representative responsible for handling contract administration is:
Name: Captain Christopher Port
Address: 12501 Hawthorne Blvd, Hawthorne, CA 90250
Phone: (310) 349-2801
Email: [email protected]
(End of clause)
C3-17 2352.245-2 Government Telecommunications/Systems, Services, and Equipment Provided Under the Contract (NOV 2008)
(a) Government telephone services are hereby made available for routine contractor use under this contract. The contractor will utilize its dedicated telephone system for all possible calls.
Infrequent calls by contractor personnel from areas where contractor telephone services are not available may be authorized at the discretion of the contracting officer or the contracting officer’s technical representative.
(b) Contractors may use the SSA telephone system to conduct official business; i.e., if the call is necessary to perform the SSA contract. Such official business calls may include emergency calls and calls which SSA determines are necessary in the interest of performing the contract. (c) The Government reserves the right to recover usage charges and fees associated with the use of the telephone services provided to the contractor under this contract in the event the contractor uses the provided service and equipment for other than the purposes authorized in paragraph (a) and (b) of this clause.
(End of clause)
28321325C00060002
SECTION C4 – Administrative Matters
C4-1 Authorized Ordering Officials
The following individuals are authorized to issue delivery orders or task orders against this contract.
POSITION AUTHORITY/ORDERING LIMITS
Contracting Officers Various, up to signature authority Office of Acquisition & Grants
Ordering officials are authorized to negotiate prices and issue orders for nonscheduled items or services for a delivery order or task order. Nonscheduled items or services are those that are not specifically listed in Section A of this contract, but are incidental to and within the general scope of work or having the same general characteristics of a scheduled item or service. Labor rates for orders issued under this contract shall be consistent with those set forth in Section A of this contract.
C4-2 Designation of Contractor’s Project Manager/Contract Coordinator The contractor’s primary point of contact serving as the Project Manager/ Contract Coordinator for this contract is:
Name & Title: Sergeant Shaun Kemp
Address: 12501 Hawthorne Blvd, Hawthorne, CA 90250
Telephone Number: (310) 349-2803
Email Address: [email protected]
C4-3 Observance of Legal Holidays and Administrative Leave (JAN 2022) (a) The Government observes the following days as holidays:
New Year’s Day
Birthday of Martin Luther King, Jr.
Washington’s Birthday
Memorial Day
Juneteenth National Independence Day
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanksgiving Day
Christmas Day
Any other day designated by Federal law, Executive Order, or Presidential Proclamation. (b) When a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). 28321325C00060002
Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, the Government will not reimburse the contractor for holiday or other premium compensation unless authorized pursuant to an overtime clause elsewhere in the contract.
(c) When the Government grants administrative leave to its Government employees for reasons such as inclement weather, unanticipated holidays declared by the President, or similar reasons, the contractor shall also dismiss assigned contractor personnel working on-site unless prohibited elsewhere in the contract. However, the contractor agrees to continue to provide sufficient personnel to perform the requirements of critical tasks already in operation or scheduled, and if necessary, shall seek guidance from the contracting officer or his/her duly authorized representative pertaining to such requirements.
(End of clause)
C4-4 Contractor Use of Government Facilities
While on Government premises, the Contractor shall comply with the rules, regulations and procedures governing the conduct of personnel and the operation of this facility. The Contractor is also responsible for ensuring that all contractor personnel working on Government premises are aware of the Occupant Emergency Program (OEP). During a building evacuation, all contractor personnel must follow the instructions of SSA’s Occupant Emergency Organization (OEO) personnel. Contractor must ensure that employees who are unable to follow OEO personnel verbal instructions (non-English speaking employees, hearing impaired, etc.) have a Contractor employee designated to provide assistance in following evacuation procedures or that the appropriate OEO evacuation personnel is notified of the employees impairment, location, etc. to enable the OEO personnel to effectively evacuate the employee. (End of clause)
C4-5 Period of Performance
The period of performance for this contract shall be for a one-year base and four (4) one-year options. The total duration of this contract is sixty-six (66) months if all options, including the option to extend services, are exercised:
Base Year: January 1, 2025 through December 31, 2025
Option Year 1: January 1, 2026 through December 31, 2026 Option Year 2: January 1, 2027 through December 31, 2027 Option Year 3: January 1, 2028 through December 31, 2028 Option Year 4: January 1, 2029 through December 31, 2029 C4-6 Designation of Government Contracting Personnel
Angela Lee, Division of Western Regional Contracts, has been assigned to administer this contract. Changes in the Scope of Work, contract cost, price, quantity, quality, or delivery schedule shall be made only by a Contracting Officer by a properly executed modification. All 28321325C00060002
correspondence that in any way concerns the terms or conditions of this contract must be submitted directly to the following address:
Social Security Administration
Office of Acquisition and Grants
Attn: Angela Lee
26 Federal Plaza, Room 4040
New York, NY 10278
Telephone Number: (212) 264-3529
Email Address: [email protected]
(End of clause)
28321325C00060002
SECTION D – Contract Documents, Exhibits and/or Attachments Attachment
Number Title Date
1 Form USM-3A, Application for Special Deputation / Sponsoring Federal Agency Information Base*
*Base is the date of contract award.
RESOLUTION NO. 8515
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HAWTHORNE, CALIFORNIA, APPROVING THE
SOCIAL SECURITY ADMINISTRATION OFFICE OF
ACQUISTION AND GRANTS, CONTRACT NUMBER
2832325C00060002
WHEREAS, The Social Security Administration (SSA) allows state and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system; and
WHEREAS, The SSA seeks the assistance of the Hawthorne Police Department (HPD) by assigning two Hawthorne officers for their Investigation Task Force; and WHEREAS, The SSA offered Contract Number 2832325C00060002, in which the HPD would assign two officers for the Investigation Task Force and reimburse the City’s costs for the two officers; and
WHEREAS, the SSA Contract contains a cost reimbursement limit of $2,892,174.20, which is well within the expected costs to the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hawthorne does hereby find, determine and order as follows:
Section 1. The City Council of the City of Hawthorne, California, hereby incorporates by reference all the recitals herein and finds that they are true and correct.
Section 2. The City Council of the City of Hawthorne hereby approves the Social Security Administration Office of Acquisition and Grants Contract Number 2832325C00060002 attached hereto as Exihit “A” and authorizes the Hawthorne Police Department to assign two police investigators to the Social Security Administration Investigation Task Force and recoup the City’s cost of the assignment of the investigators from Social Security Administration Office pursuant to the said contract.
Section 3. The City Manager or the Chief of Police is further authorized to execute the SSA Contract and make any minor changes thereto.
Section 4. The City Clerk shall certify the adoption of this Resolution and shall cause this Resolution and the certification to be entered in the book of resolutions of the Council of the City of Hawthorne.
Section 5. This Resolution shall be in full force and effect immediately upon its passage and adoption thereof.
2 PASSED, APPROVED, and ADOPTED this 25th day of March, 2025. ______________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
______________________________
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
______________________________
ROBERT M. KIM, City Attorney
City of Hawthorne, California
3 EXHIBIT “A”
SOCIAL SECURITY ADMINISTRATION OFFICE OF ACQUISITION AND GRANTS CONTRACT NUMBER 28321325C00060002
AGENDA ITEM NO. 12.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 03/25/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Progress Payment #4 in the amount of $30,000.00 due to Huntington Beach Electric Inc of Huntington Beach, CA for Hawthorne Jim Thorpe Park and City Hall Council Chambers Lighting Project (Project #23-07)
RECOMMENDED MOTION:
Staff recommends that the City Council approve this Progress Payment #4 to Huntington Beach Electric Inc of Huntington Beach, CA.
DISCUSSION:
This project includes providing all services, labor, materials, permits, insurance, tools and equipment needed, in accordance with the Plan and Specifications to successfully and safely complete the lighting retrofits and panel upgrade at Jim Thorpe Park and retrofitting Hawthorne City Council Chamber.
The work consists of procuring and installing a new electrical panel and (80) light fixtures at Jim Thorpe Park. As well as, procuring and installing (75) light fixtures, (4) new televisions, and the removal and dispose of existing projectors/screens and all other work necessary to complete the improvements in accordance with the Plans and Specifications.
Huntington Beach Electric Inc has removed and replaced all futsal court lights and the baseball field lights. They are currently in the process of obtaining and installing the new electrical service panel, upgraded original 400A SWG to a 600A SWG, eta completion by April 2025. They installed new breakers to existing panel, rewired/paired poles and added new conduits.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
This lighting and panel upgrade can contribute to our economic strategic plan in several ways. For example, the new energy efficient light fixtures will help lower cost of lighting the baseball and futsal courts at Jim Thorpe Park and promotes a more inviting environment for residents to participate/attend city council meetings thus helping the City create a recognizable and relevant brand.
FISCAL IMPACT:
None. Funds for this progress payment in the amount of $30,000.00 will be paid for with funds through Energy Efficiency & Conservation Block Grant (EECBG) Program.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
City Project Invoice
Contractor Invoice
11-Mar-24
Honorable Mayor and City Council Council Date
City of Hawthorne
Hawthorne, CA 90250
RE: PROGRESS PAYMENT NO. 4 FOR HAWTHORNE JIM THORPE PARK AND CITY HALL COUNCIL CHAMBERS LIGHTING PROJECT #23-07 The following is a detailed breakdown of Progress Payment No.4 due to Huntington Beach Electric Inc, PO Box 1626, Huntington Beach, CA, 92647 for work done on the subject project through February, 2025.
Contract Unit Contract Qty or % Qty or % Amount Total Qty Total Amount Quantity Price Amount Previous This estimate This Estimate or % to Date to Date 1 Procure and install (80) light fixtures at Jim Thorpe Park. Plus, all other aspects of the Project as specified, including hardware, warranty, permits etc. 1 LS $160,000.00 $ 160,000.00 1.00 0.00 $ - 1.00 $ 160,000.00 2 Procure and Install (1) 400A electrical service panel at Jim Thorpe Park. Plus, all other Lump Sum aspects of the Project as specified, including hardware, warranty, permits etc. 1 LS $101,500.00 $ 101,500.00 0.64 0.31 $ 31,578.95 0.95 $ 96,538.95 3 Procure and install (75) light fixtures and (1) light dimming system in City Council Chambers. Plus, all other Lump Sum aspects of the Project as specified, including hardware, warranty, permits etc. 1 LS $88,000.00 $ 88,000.00 1.00 0.00 $ - 1.00 $ 88,000.00 4 Procure and Install (4) televisions: Remove exisitng projector screens and Install (2) New 75 inch to 80 inch televisions in the City Council Chambers, Procure and Install (2) New 45 inch television on the outside of the City Hall Council Chambers. Center exisitng television in front of speaker pdium. Plus, all other Lump Sum aspects of the Project as specified, including hardware, warranty, permits etc. 1 LS $35,000.00 $ 35,000.00 1.00 0.00 $ - 1.00 $ 35,000.00 5 Remove and Dispose Existing Projector Screens and Procure and Install (3) New Electronic Voting Boards in the City Hall Council Chambers. Plus, all other Lump Sum aspects of the Project as specified, including hardware, warranty, permits etc.
1 LS $59,500.00 $ 59,500.00 1.00 0.00 $ - 1.00 $ 59,500.00 6 Change Order A1: Avidex Adiitional lighting, cabling, softerware upgrade and hearing assistant equipment/integration. 1 LS $9,146.92 $ 9,146.92 1.00 0.00 $ - 1.00 $ 9,146.92 7 Change Order A2: Avidex Adiitional lighting, cabling, softerware upgrade and hearing assistant equipment/integration. 1 LS $5,264.90 $ 5,264.90 1.00 0.00 $ - 1.00 $ 5,264.90 8 Change Order #2: Upgrade 400A propose SWGR to 600A, Trench and install new 3/4" underground conduit and #12 AWG cable between poles that are not operating. Install field fuses in pull boxes. Replace contactors in existing SWGR as needed. Light pole Pairing (7). Civil concrete work (2). 1 LS $44,140.00 $ 44,140.00 1.00 0.00 $ - 1.00 $ 44,140.00 Total Contract Price $ 502,551.82
TOTAL $ 31,578.95 $ 497,590.77
LESS RETENTION $ 1,578.95 $ 24,879.54
LESS PREVIOUSLY PAID $ - $ 442,711.23
TOTAL AMOUNT DUE $ 30,000.00 $ 30,000.00
TOTAL AMOUNT DUE THIS 4th PROGRESS PAYMENT:
Accout#
$ 30,000.00
Project Engineer
Description
Unit
225-4106-408-0-0-45834
___________ _____German Franco_ ____________ German Franco K:\Engineering\WPDOCS\PROJECTS\SPECS\23-07 Jim Thorpe Park and City Hall Lighting\Payment\Progress Payment Master Excel Sheet Page1 Invoice
Date
2/16/2025
Invoice #
2021-18-152
Bill To
CITY OF HAWTHORNE
4455 W 126TH STREET
HAWTHORNE CA
Huntington Beach Electric Inc
PO BOX 1626
HUNTINGTON BEACH, CA 92647
P.O. No.
pp4
Phone #
714-264-9522
Fax #
714-276-6418
E-mail
[email protected]
Web Site
WWW.DONTPANICBRO.COM
Total
Item Description Qty Serviced Amount Address of work
LED line item 2 - jim thorpe park 1 11/12/2024 31,578.95 4455 W 126TH STREET $31,578.95
AGENDA ITEM NO. 13.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 03/25/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Award of Contract for Hawthorne Police Department Roof Replacement Project (Project # 25-09) RECOMMENDED MOTION:
Staff recommends that the City Council award contract to the second lowest responsive and responsible bidder, Chapman Coast Roof Co., Inc of Fullerton, CA
DISCUSSION:
At the meeting of February 11, 2025, City Council authorized Engineering staff to publicly advertise for this project with a due date of March 11, 2025. The City received ten bids with each accompanied by bid bonds. Staff determined Estate Design and Construction, Inc. of Los Angeles, CA was the lowest bidder.
However, their proposal submission raised concerns to staff. Estate Design and Construction is a General Contractor (License Type A). However, their subcontractor, Roofing Solutions by Corey J. Pate (License Type C-39), did not comply with Section 2-1 (Work to be Done) of the Hawthorne Police Department Roof Replacement Project specifications and plans.
Given these issues, staff recommends awarding the project to the second lowest responsive and responsible bidder, Chapman Coast Roof Co. Inc. They have been verified as an approved installer with a solid track record and positive references from previous projects.
This project consists of excavation, removal and replacement of the Hawthorne Police Department roof.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure. City departments shall continue to work cooperatively to ensure that improvements to infrastructure are kept apace of wear and tear.
FISCAL IMPACT:
None. The approximate cost of $879,663.00 will be funded through issuance of the 2024 Lease Revenue Bonds (the "2024 Bonds") and allocated funds from the 2024-2025 budget.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
ATTACHMENTS
Bid List
AGENDA ITEM NO. 14.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 03/25/2025
Originating Department: Planning
City Manager: Department Head:
SUBJECT:
2024 General Plan Annual Progress Report
RECOMMENDED MOTION:
Receive and file.
DISCUSSION:
Each year, the cities of California must report their progress toward meeting the policies and goals of their General Plan. The reports are sent to the Governor's Office of Planning and Research and to the Department of Housing and Community Development.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Not applicable. This is a state-manadated report.
FISCAL IMPACT:
None.
NOTICING PROCEDURE:
None.
ATTACHMENTS
2024 General Plan APR
2024 Annual Progress Report
City of Hawthorne General Plan
March 2025
Gregg McClain
City of Hawthorne
Planning and Community Development Department
4455 W. 126th Street
Hawthorne, California 90250
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2024 Annual Progress Report i March 2025
City of Hawthorne General Plan
Table of Contents
Acronyms and Abbreviations .................................................................................................iii Introduction...............................................................................................................................1
1.1 Purpose .........................................................................................................1
1.2 State General Plan Guidelines .......................................................................1 General Plan Overview .............................................................................................................3
2.1 City of Hawthorne General Plan .....................................................................3
2.1.1 Land Use Element ..............................................................................3
2.1.2 Circulation Element ............................................................................4
2.1.3 Housing Element ................................................................................6
2.1.4 Noise Element ..................................................................................10
2.1.5 Safety Element .................................................................................11
2.1.6 Conservation Element ......................................................................15
2.1.7 Open Space and Recreation Element...............................................16
2.1.8 Economic Development Element......................................................16
2.1.9 Environmental Justice Element.........................................................19 Planning and Development Activities....................................................................................22
3.1 Projects........................................................................................................22
3.1.1 Discretionary Development Applications...........................................22
3.1.2 Building and Safety Applications.......................................................24
3.2 Amendments................................................................................................30
3.3 Capital Improvements Program....................................................................30
3.3.1 Roads...............................................................................................31
3.3.2 Parks ................................................................................................31
3.3.3 Public Facilities.................................................................................32
3.4 Grants ..........................................................................................................33 Tables
Table 1: City of Hawthorne General Plan Elements and Adoption Year ......................................2 Table 2: Hawthorne Regional Housing Needs Assessment Allocation ........................................6 Table 3: Summary of Discretionary Actions for 2024.................................................................22 Table 4: Details of Discretionary Actions for 2024 .....................................................................23 Table 5: Summary of Building and Safety Actions for 2024.......................................................24 Table 6: Details of Building and Safety Actions for 2024 ...........................................................24 Table 7: Capital Improvement Projects In Process in 2024 .......................................................31 Table 8: CDBG and HOME Funding Activities FY 2024-2025 ...................................................33 2024 Annual Progress Report ii March 2025
City of Hawthorne General Plan
Appendices
Appendix A. City of Hawthorne General Plan Housing Element Annual Progress Report 2024 Annual Progress Report iii March 2025
City of Hawthorne General Plan
Acronyms and Abbreviations
ADA American with Disabilities Act
AMI area median income
APR Annual Progress Report
CGC California Government Code
City City of Hawthorne
COVID-19 Coronavirus Disease 2019
DHSP Downtown Hawthorne Specific Plan
EDSP Economic Development Specific Plan
EOP Emergency Operation Plan
HCD California Department of Housing and Community Development HRC Housing Rights Center
NIMS National Incident Management System
OPR California Governor’s Office of Planning and Research RHNA Regional Housing Needs Allocation
SCAQMD South Coast Air Quality Management District
SEMS Standard Emergency Management System
SOP Standard Operating Procedure
2024 Annual Progress Report iv March 2025
City of Hawthorne General Plan
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2024 Annual Progress Report 1 March 2025
City of Hawthorne General Plan
Introduction
1.1 Purpose
The purpose of this Annual Progress Report (APR) is to fulfill the requirements of California Government Code (CGC), Section 65400(a), on the implementation status of the General Plan of the City of Hawthorne (City). The APR also informs the public of the progress toward meeting the community’s goals. CGC Section 65400(a), requires that cities and counties “investigate and make recommendations to the legislative body regarding reasonable and practical means for implementing the general plan or element of the general plan, so that it will serve as an effective guide for orderly growth and development, preservation and conservation of open space land and natural resources, and the efficient expenditure of public funds relating to the subjects addressed in the General Plan.” The APR is required to be prepared and submitted to the City Council, the California Governor’s Office of Planning and Research (OPR), and the California Department of Housing and Community Development (HCD). A report on the Housing Element is required to be submitted by April 1 of each year per the requirements of HCD.
At a minimum, the APR should address the following:
1. General Plan status and progress in its implementation.
2. Progressin meeting its share of the regional housing needs pursuant to CGC Section 65584.
3. Local efforts to remove governmental constraints to the maintenance, improvement, and development of housing pursuant to paragraph (3) of subdivision (c) of CGC Section 65583.
4. The degree to which the City’s approved General Plan complies with the California General Plan Guidelines developed and adopted pursuant to CGC Section 65040.2 and the date of the last General Plan revision/update.
1.2 State General Plan Guidelines
OPR guidance provides suggested content for the APR. The following presents the content in this APR, based on suggestions from the guidance:
• Introduction.
• Table of contents.
• List of acronyms and abbreviations.
• Date of presentation and acceptance by City Council. The APR is scheduled to be presented to the City Council on March 25, 2025.
• Measures associated with the implementation of the General Plan, with specific references to individual elements.
2024 Annual Progress Report 2 March 2025
City of Hawthorne General Plan
• Housing Element APR reporting requirements – each jurisdiction is required to report certain housing information in accordance with state housing law (refer to CGC Sections 65400, 65583, and 65584) and HCD’s Housing Element guidelines. • The Housing Element APR is addressed in Appendix A, prepared through the use of standards, forms, and definitions adopted by HCD.
• The degree to which the General Plan complies with OPR General Plan Guidelines, including environmental justice considerations, collaborative planning with the military lands and facilities, and consultation with Native American tribes. • The date of the last update to the General Plan.
• Priorities for land use decision-making established by the local legislative body (e.g., passage of moratoria or emergency ordinances).
• Goals, policies, objectives, standards, or other plan proposals that need to be added or were deleted, amended, or otherwise adjusted.
• One or more lists of the following, including references to specific General Plan Elements or policies, statuses (i.e., approved/denied, initiated/ongoing/completed), and a brief comment on how each advanced the implementation of the General Plan during the past year:
− Planning Activities Initiated. These may include but are not limited to Master Plans, Specific Plans, master environmental assessments, annexation studies, and other studies or plans.
− General Plan Amendments. These may include agency-driven and applicant-driven amendments.
− Major development applications processed.
This APR summarizes the planning activities for the City from January 1 to December 31, 2024.
Table 1: City of Hawthorne General Plan Elements and Adoption Year Element Adoption Year Update Year (If Applicable)
Land Use Element 1990 2016
Circulation Element 1990 2015
Housing Element 2014 2022
Noise Element 1989 2018
Safety Element 1989 2023
Conservation Element 1989 —
Open Space/Recreation Element 1989 —
Economic Development Element 2015 —
Environmental Justice Element 2022 —
2024 Annual Progress Report 3 March 2025
City of Hawthorne General Plan
General Plan Overview
The following describes the elements of the General Plan and the implementation status of each element’s goals. A discussion of projects and capital improvements are provided in Section 3, Planning and Development Activities.
2.1 City of Hawthorne General Plan
The City’s General Plan addresses the critical issues that will shape the City’s future, specifically the following:
• Optimum types and mix of land uses that will both secure the City’s economic solvency and maintain a high quality of life.
• Transportation systems needed to accommodate planned growth. • Infrastructure systems needed to accommodate planned growth. • Important natural resources to be protected and integrated with planned growth. • Community facilities needed to accommodate planned growth. • Community amenities needed to provide a balanced and pleasing place to live, work, shop, play, and learn.
The City’s General Plan is organized into the nine elements, Land Use, Circulation, Housing, Noise, Safety, Conservation, Open Space and Recreation, Economic Development, and Environmental Justice, which include all mandated elements per CGC Section 65302. The implementation status of each element is identified below.
2.1.1 Land Use Element
The Land Use Element functions as a guide to the ultimate pattern of development for the City within its incorporated boundaries and sphere of influence.
As required by CGC Section 65302(a), the Land Use Element describes the proposed general distribution, location, and extent of land uses in the City and their relationship to all elements of the General Plan. The Land Use Element is the driving element in the General Plan to which all elements must relate. Because it establishes the type, intensity, and pattern of land uses, it inherently shapes housing, transportation, noise, air quality, infrastructure, public services, natural resources, safety, open space, and recreation. The Land Use Plan contained in the Land Use Element describes geographically the proposed location of the land use designations. A discussion of the goals of the Land Use Element and the manner in which the City has met these goals is provided below:
2024 Annual Progress Report 4 March 2025
City of Hawthorne General Plan
• Goal 1: The city shall expand current efforts to attract and enhance commercial development.
− Implementation: The City continued to accept applications and pursue the development of hospitability businesses near the airport and other key areas in the City. Also, the City partnered with an economic development consultant to assist in scouting for business attraction opportunities.
• Goal 2: Every effort shall be made to ensure that both existing and future development will be and will remain compatible with surrounding desirable uses. − Implementation: The City evaluated all proposed developments to ensure compatibility with surrounding land uses. Multiple discretionary applications were reviewed by the Planning Commission and City Council, where required, and were only approved if the development was compatible with surrounding desirable uses. • Goal 3: A sound local economy which attracts investment, increases the tax base, creates employment opportunities for Hawthorne residents, and generates public revenues.
- Implementation: The City completed the following actions:
▪ The City launched its Commercial Facade Program, focusing on improvements to the street-facing exteriors of buildings. The program offered businesses the chance to rebrand and increase profits. Eligible businesses, with at least one full-time employee or a commitment to create a full-time equivalent position, could receive up to $30,000 per verified full-time employee. Participants were required to submit reports for at least twelve months.
▪ Hawthorne Business Connect introduced the ‘Jewels of Hawthorne’ Promotional Book Program, aimed at highlighting local businesses. The program was free for businesses during its first year.
▪ Hawthorne Business Connect hosted an end-of-year business social, inviting local business owners to network with fellow businesses, local dignitaries, and City staff, fostering a collaborative culture and encouraging lasting partnerships. ▪ The City hosted its 9th Annual Hawthorne Business Expo at the Memorial Center, with over 80 businesses attending. This year’s theme was to connect, collaborate, and cultivate. A guest panel shared insights, and a job fair featuring 30+ employers was held for the first time.
2.1.2 Circulation Element
The Circulation Element is one of the required General Plan Elements identified in the California Planning and Zoning Law. As specified in CGC Section 65302(b), a Circulation Element is required to identify the general location and extent of existing and proposed major thoroughfares, 2024 Annual Progress Report 5 March 2025
City of Hawthorne General Plan
transportation routes, terminals, airports, and other public utilities and facilities in the City’s planning areas.
This element is intended to provide guidance on decisions that expand and improve the transportation system for local and regional trips and to accommodate the diverse transportation needs of residents in the planning areas. Furthermore, this element is intended to specify the City’s policies for the coordination of transportation infrastructure planning with the planning of public facilities, where joint benefits can be achieved. The design, location, and constituent modes of travel can have significant effects on air quality, plant and animal habitat, environmental noise, energy use, and community appearance. Both economic and environmental considerations have been incorporated into the development of the Circulation Element.
A discussion of the Circulation Element goals and the manner in which the City has met these goals is provided below:
• Goal 1: Provide for the safe and efficient movement of people, goods and services throughout the city.
- Implementation: The City broke ground on the Alley Improvement Project (#24-3) that will restore various alleys throughout the City and consists of grinding, excavation and removal of existing pavement and construction of PCC pavement, curb and gutter, sidewalks, alleys, driveways and ADA ramps and adjustment of utilities. - Implementation: The City created new one-way parking zones on 126th Street (between Hawthorne Boulevard and Grevillea Avenue). By adding these new parking zones, it's now easier for residents and visitors to access City services without dealing with as much traffic.
- Implementation: The upcoming City Hall expansion includes the construction of 239 new underground parking spaces. These new developments show the City's commitment to properly managing parking resources, making things more convenient for residents, and improving traffic flow throughout Hawthorne. In 2024, the City announced construction will begin in Spring 2025, supported by funding from the Multi Fund and Measure A.
- Implementation: The City painted hundreds of T-markings to designate street parking spaces all over the City in strategic spots to make best use of available curb space. Tparking has many benefits - it increases the number of on-street parking spots and stops people from parking improperly like double parking or blocking driveways. − Implementation: The City continues to allocate funding to transportation maintenance from Measure M and Measure W.
2024 Annual Progress Report 6 March 2025
City of Hawthorne General Plan
2.1.3 Housing Element
The provision of adequate housing for families and individuals of all economic levels is an important public goal. The issue has grown in complexity due to rising land and construction costs and increasing competition for physical and financial resources in the public and private sectors.
In response to this concern, the California Legislature amended the CGC in 1980 to require each local community to include a specific analysis of its housing needs and a realistic set of programs designed to meet those needs. This analysis is to be set forth in a Housing Element and incorporated into the general plan of each municipality.
The 6th Cycle Housing Element Update (2021–2029) addresses the state-mandated planning period from October 15, 2021, to October 15, 2029. It is consistent with the City’s General Plan and the community’s vision of its housing needs and objectives. The Housing Element Update reflects the City’s continuing efforts to retain and expand housing opportunities in the community.
Information about the City’s efforts in meeting the Housing Element goals is presented in the Housing Element APR (Appendix A). The Housing Element APR uses the state mandated template form provided by HCD with data input from the City per HCD requirements. The Regional Housing Needs Assessment (RHNA) for the 6th cycle for the City is provided in Table 2.
Table 2: Hawthorne Regional Housing Needs Assessment Allocation Income Category
6 th Cycle
Number of Units % of Total Units
Very Low Income (0%–50% of AMI) 445 25.7%
Low Income (51%–80% of AMI) 204 11.8%
Moderate Income (81%–120% of AMI) 249 14.4%
Above Moderate Income (More than 120% of AMI) 836 48.2% Total 1,734 100.0%
Note: AMI = Area Median Income
• Goal 1: Provide a broad range of housing opportunities to meet the existing and future needs of all Hawthorne residents.
- Implementation: Promoting the development of a diverse array of housing options is essential to meet the varied requirements of both present and prospective residents of Hawthorne. To facilitate the creation of different housing types, the City made the following zoning ordinance amendments during the planning period:
o An ordinance amending Chapters 17.04, 17.14, 17.16, 17.18, 17.19, 17.22, and
17.87 to be in compliance with the housing element; and establishing new Chapters
17.85 (housing overlay) and 17.101 (standards for specific uses) in compliance with the Housing Element.
2024 Annual Progress Report 7 March 2025
City of Hawthorne General Plan
o An ordinance amending the City’s zoning map to implement the new housing overlay and other policies of the 2021-2029 Housing Element. o An ordinance establishing a new Chapter 17.100 (multifamily and mixed-use objective design standards) of Title 17 (zoning) of the Hawthorne municipal code. o An ordinance establishing a new Chapter 16.64 (urban lot splits) of Title 16; and establishing a new Chapter 17.102 (two-unit residential development and urban lot splits) of Title 17.
The following programs featured in the Housing Element Update aimed at helping further housing development for current and future residents and continued by the City in 2024. − Program 1: Residential Sites Inventory
o In 2023 the City used sources from the General Fund to begin identifying and rezoning sites that are sufficient in meeting the required density to achieve the RHNA requirements. Efforts continued into 2024 and are ongoing. − Program 2: Monitor Residential Capacity
o In 2024, Hawthorne continued to ensure no net loss of capacity on development sites by implementing an ongoing monitoring procedure. The evaluation procedure is pursuant to Government Code 65863.
− Program 3: Public Property Conversion to Housing
o In 2024, the City continued to work with nonprofits and public agencies to determine which sites are feasible for residential development. The updated list of surplus City-owned lands, their information, and development status are included in the City’s Annual Progress Report.
− Program 4: Replacement of Units on Sites
o Pursuant to Government Code Section 65583.2(g)(3), in 2024 the City continues to replace any units on identified sites in the Site Inventory that are rent-controlled or reserved for low or very low-income households. Developments that require the demolition of such units will only be approved if the new building houses as many as demolished or if certain affordability requirements. − Program 5: Facilitate Affordable and Special Needs Housing Construction o In 2024 the City remained committed to facilitating construction by taking the following actions:
▪ Collaborating with affordable housing and special needs housing developers. ▪ On a case-by-case basis, implement regulatory concessions and incentives. ▪ Assist developers with obtaining Low-Income Housing Tax Credits to fund the new affordable housing developments.
▪ Collaborate with housing developers to support large families. − Program 6: Mixed Use Development
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City of Hawthorne General Plan
o In 2024, the City continued to encourage mixed-use developments by providing technical assistance, pursuing strategic partnerships, monitoring development interests and inquiries.
− Program 7: Accessory Dwelling Units
o In 2023, the City initiated the amendment of its Zoning Code to facilitate the development of accessory dwelling units and junior accessory dwelling units as a housing option for low- and moderate-income individuals. This work continued through 2024 and is expected to be completed in 2025.
− Program 8: Density Bonus Implementation
o In 2024, the City continued to grant density bonuses on a sliding scale to developments that incorporate affordable housing units. The City initiated a revision to the Density Bonus regulations in 2023 to be fully compliant with state density bonus laws. A draft was prepared in 2024 but needs updates and is expected completion in summer/fall of 2025.
- Program 9: Multi-Family Acquisition and Rehabilitation o Using HOME funding the City continued working with Community Housing Development Organizations to acquire dilapidated developments and rehabilitate them.
− Program 10: California Accessibility Standards Compliance Program o In 2024, the City continued to ensure that new and rehabilitated developments adhere to the State of California accessibility standards by providing technical assistance and readily available resources to developers. − Program 11: Lot Consolidation
o In 2023, the City worked on an incentive program for lot consolidations for affordable housing. Further efforts were on pause in 2024. • Goal 2: Protect, encourage, and provide housing opportunities for persons of lower and moderate incomes.
− Program 12: Rental Assistance
o Families in the low and very low-income category are eligible to receive assistance through the Federal Housing Choice Voucher program. In 2024, the City continued to promote this program to its residents most in financial need. − Program 13: Preservation of Existing Affordable Units o In 2024, the City continued efforts to preserve the 614 deed-restricted units through the following actions:
▪ Monitor units at risk.
▪ Work with owners by providing technical assistance and identifying funding sources.
2024 Annual Progress Report 9 March 2025
City of Hawthorne General Plan
▪ Work with potential purchasers by providing technical assistance to agencies looking to manage/purchase properties.
▪ Educate tenants of the legislation surrounding at-risk units. − Program 14: Housing for Extremely Low-Income Households o In 2024, the City continues to encourage development by doing the following:
▪ Conducting outreach to housing developers.
▪ Providing financial and technical assistance on a case-by-case basis. ▪ Identifying grant and funding opportunities.
▪ Applying for or supporting funding applications.
▪ Reviewing and prioritizing local funding.
▪ Offering additional incentives outside of the density bonus. • Goal 3: Preserve and maintain the existing housing stock so that all residents live in neighborhoods free from blight and deterioration.
− Program 15: Single Family Residential Rehabilitation Program o The City will provide funding for housing rehabilitation to low and moderate-income homeowners subject to availability.
o The City continued to provide financial assistance to low and moderate-income owner occupants of single-family detached condominiums and manufactured or mobile homes for the preservation of decent, safe and sanitary housing through its Housing Rehabilitation Program (HRP).
− Program 16: Code Enforcement
o Continue enforcing the Hawthorne Municipal Code to ensure building safety and property maintenance.
− Program 17: Energy Conservation and Energy Efficiency Opportunities o The City will implement energy-efficient measures for new development construction. Information about the measures will be made available on the City’s website1and the permit counter.
• Goal 4: Reduce or remove governmental and nongovernmental constraints to the development, improvement, and maintenance of housing where feasible and legally permissible.
− Program 18: Monitor Changes in Federal and State Housing, Planning, and Zoning Laws
o In 2024, the City continued to monitor legislation to identify and remove housing constraints on an ongoing basis.
1 https://www.cityofhawthorne.org/departments/public-works/environmental-programs/action-plans 2024 Annual Progress Report 10 March 2025
City of Hawthorne General Plan
− Program 19: Zoning Code Amendments – Housing Constraints o These following draft amendments were actively pursued in 2024 and are expected to be approved by the end of 2025:
▪ Reduction in parking for residential, commercial, and industrial properties ▪ Update residential standards (ADU’s, SB9, etc.)
Program 20: Mitigation of Nongovernmental Constraints
o In 2024, the City continued to aim to offset the impact of market-driven constraints such as land cost and construction costs by streamlining the application and development process.
• Goal 5: Affirmatively further fair housing practices, promoting equal opportunity for all residents to reside in housing of their choice.
− Program 21: Fair Housing Services
o In partnership with the Housing Rights Center, the City continued to provide fair housing services such as landlord/tenant counseling, mediation, and bilingual housing education to minimize discriminatory housing practices. − Program 22: Affirmatively Furthering Fair Housing Outreach and Coordination Program
o In 2024, the City continued to facilitate equal and fair housing opportunities by creating and enforcing programs on an ongoing basis that address the following:
▪ Education and Outreach
▪ Integration/Segregation
▪ Access to Opportunity
− Program 23: Economic Displacement Risk Analysis
o In 2023, the City conducted an analysis to determine the level of impact of economic displacement. With the results, the City is working to take necessary action and implement programs to diminish the economic displacement.
2.1.4 Noise Element
The Noise Element of Hawthorne’s General Plan is a program for including noise control in the planning process. It is a tool for planners to use in achieving and maintaining compatible land use with environmental noise levels. The Noise Element identifies noise-sensitive land uses and noise sources and defines areas of noise impact for the purpose of developing programs to ensure that Hawthorne residents will be protected from excessive noise intrusion. The element quantifies the community noise environment in terms of noise exposure contours for both near and long-term levels of growth and traffic activity. The information within the element is intended to be a guideline for the development of land use policies to achieve compatible land uses and provide baseline levels and noise source identification for local noise ordinance enforcement. A discussion 2024 Annual Progress Report 11 March 2025
City of Hawthorne General Plan
of the Noise Element goals and the manner in which the City has met these goals is provided below:
• Goal 1: Provide for the reduction of noise where the noise environment is unacceptable.
− Implementation: In 2024, the City continued to apply and enforce the City’s noise standards which are codified in Chapter 9.34 of Title 9 of the Municipal Code. These standards were updated in 2019 (Ordinance 2169) and are met by ensuring that construction does not occur before or after the allowable hours, that exterior and interior decibel levels are maintained at appropriate levels (by zone), and that appropriate mitigation is incorporated into projects to protect sensitive receptors. Additionally, the City continued to ensure that each project analyzes the impacts it may have on the most proximate sensitive receptors.
• Goal 2: Protect and maintain those areas having acceptable noise environments. − Implementation: In 2024, the City continued to apply and enforce the City’s noise standards which are codified in Chapter 9.34 of Title 9 of the Municipal Code. The City also continued to evaluate the development of noise-sensitive uses within the vicinity of the Hawthorne Municipal Airport using noise exposure contours developed as part of the Airport’s 14 CFR Part 150 study and the compatibility criteria presented in the land use compatibility guidelines.
− Implementation: MyHawthorne311, a smartphone app, launched in 2022, serves as a valuable tool for residents, businesses, and visitors to report issues (including noise, graffiti, illegal dumping, potholes, etc.), submit inquiries, and track the resolution of such concerns. This platform operates 24/7, ensuring timely communication and effective monitoring of noise disturbances to help maintain optimal noise environments throughout the community.
• Goal 3: Provide sufficient information concerning the community noise levels so that noise can be objectively considered in land use planning decisions. − Implementation: In 2024 the City continued to ensure that all larger projects that may have had a noise impact, not otherwise considered by the General Plan, were required to provide their own noise studies.
2.1.5 Safety Element
The City adopted its update to the Safety Element in February 2022. It addresses the impact of natural and human-made hazards that may threaten the health, safety, and property of the residents living and working in the planning area. The Safety Element includes an evaluation of emergency operations, fire safety, seismic hazards, flooding, hazardous waste and materials, and climate change and resiliency planning. It emphasizes the importance of risk reduction, disaster 2024 Annual Progress Report 12 March 2025
City of Hawthorne General Plan
prevention, and preparedness. The element includes maps and a Safety Plan of known seismic and other geologic hazards. It addresses evacuation routes, peak-load water supply requirements, minimum road widths, and clearances around structures as they relate to identified fire and geologic hazards. In addition, it emphasizes hazard reduction and accident prevention, and responses to human-made hazards. In 2023, the City approved a resolution amending the text of the Safety Element of the General Plan related to the Local Hazard Mitigation Plan (LHMP) for compliance with AB 2140. The City has continued implementation of the goals of this new element in 2024, documenting the progress in the Annual Progress Report. The element’s goals are listed below:
• Goal 1: A community that is highly prepared and equipped to handle emergency situations, in order to minimize loss of life, injury, property damage, and disruption of vital services.
− Implementation: The City of Hawthorne has an Emergency Operations Plan (EOP) to respond to emergencies associated with natural disasters, technological incidents, and national security emergencies. The City continued to utilize the California Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS).
The emergency management organization is responsible for ensuring the preparation and maintenance of the current Standard Operating Procedures (SOP) during an emergency, resource lists, and checklists that detail how assigned responsivities are performed to support SMES/NIMS implementation for the successful response during a major disaster. The City included in its SOP/EOP specific emergency authorities that designate officials, and their successors can assume during emergencies, such as:
o The City of Hawthorne is primarily responsible for emergency actions and will commit all available resources to save lives, minimize injury to persons, and minimize damage to property;
o The City of Hawthorne will utilize SEMS/NIMS in emergency response operations; o The Director of Emergency Services (Samuel English) will coordinate the City’s disaster response in conformance with its Emergency Services Ordinance; o The City of Hawthorne will participate in the Los Angeles County Operational Area;
o The resources of the City of Hawthorne will be made available to local agencies and citizens to cope with disasters affecting this area; o The City will commit its resources to a reasonable degree before requesting mutual aid assistance; and
o Mutual aid assistance will be requested when disaster relief requirements exceed the City’s ability to meet them.
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City of Hawthorne General Plan
− The City continued implementation of specific policies to help direct its recovery efforts during a disaster such as:
o Provide sufficient levels of all emergency response services to protect the health, safety, and welfare of all persons and to protect property in the City; o Regularly practice implementation of the City’s Local Hazard Mitigation Plan and update it regularly;
o Support the development of other local preparedness plans and multijurisdictional cooperation and communication agreements for emergency situations;
o Coordinate with service providers to ensure the resilience of critical facilities, lifeline services, and infrastructure, and plan for the use of critical facilities during post-disaster response and recovery;
o Cooperate with the Federal Emergency Management Agency (FEMA), Office of Emergency Services (OES) and other local, state and federal agencies involved in emergency preparedness and response;
o Coordinate with local stake stakeholders (officials, schools, businesses, and organizations) within the community to make them aware of their role in the emergency plan and the necessary requirements in case of emergency; o Participate in mutual aid agreements with adjacent service providers to ensure efficient and adequate resources, facilities, and support services before, during, and after emergencies;
o Evaluate the potential to utilize a comprehensive emergency communication system that allows for efficient connection in case of emergency; o Work with Los Angeles County Fire Department and the Hawthorne Police Department to maintain, update, and regularly exercise emergency access, protocols, and evacuation routes to assess their effectiveness under a range of emergency scenarios; and
o Periodically coordinate with emergency shelter providers to ensure that necessary equipment supplies are available in case of emergency.
− In 2024, the City of Hawthorne continued its existing Mutual Aid Agreements with the following organizations and agencies:
o Area G Fire Mutual Aid Agreement;
o Area GF Law Enforcement Mutual Aid Agreement;
o State of California Master Mutual Aid Agreement;
o Area G Joint Powers Agreement;
o Southern California Cities and Counties Public Works Mutual Aid; o State of California Emergency Managers Mutual Aid.
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City of Hawthorne General Plan
• Goal 2: A City that is safe and adequately prepared for urban and wildfire emergencies.
- Implementation: In 2024, the City continued to contract with the Los Angeles County Fire Department for fire protection services.
• Goal 3: A community that is adequately prepared for natural hazards related to seismic activity.
- Implementation: The City is part of the seismically active Southern California region, probably best known for the 750-mile-long San Andreas Fault, which stretches from the Mexican Border to San Francisco. The City is bounded on the southwest by the Palos Verdes Fault and on the west by the Newport-Inglewood Fault. Both faults are less than five miles from the City. The City has incorporated a map of the major faults near Hawthorne in the City’s Local Hazard Mitigation Plan. Much of Hawthorne lies atop late Quaternary (Pleistocene) compact-to-very-dense deposits of gravel, silt, and clay. The City is not subject to liquefaction due to the nature of its geological structure.
It is also not susceptible to landslides.
In 2024, the City continued to implement policies to address seismic activity in or around the City of Hawthorne such as:
o Enforce State seismic design guidelines and all relevant building codes to reduce the risk of damage associated with seismic activity;
o Encourage landscaped open space uses for areas within identified fault zones and limit residential development in these areas;
o Reduce the risk of impacts from seismic hazards by applying proper and up-to-date land use planning, development, engineering, building construction, and retrofitting requirements;
o Maintain and periodically review, in sequence with the Capital Improvement Project budget, an inventory of public buildings and infrastructure within the City of Hawthorne at risk of seismic hazard impacts and evaluate potential mitigation projects to address risks, as financially feasible; and o Require new critical infrastructure and facilities that may be constructed in the City to incorporate site-specific seismic structural design as required by applicable building codes.
• Goal 4: A community that is protected from flood hazards. - Implementation: In 2024, the City continued to review the updated California MS4 permit to implement expanding the existing Storm Water Management and discharge control requirements and impose rainwater Low Impact Development (LID) Strategies. • Goal 5: A community that is protected from the potential for hazardous waste and materials contamination.
2024 Annual Progress Report 15 March 2025
City of Hawthorne General Plan
- Implementation: In 2024, the City continued to contract with the Los Angeles County Fire Department for fire protection services, which include hazardous waste and materials contamination.
• Goal 6: A resilient, sustainable, and equitable community where risks to life, property, the economy, and the environment resulting from climate change, including extreme weather events, are minimized.
− Implementation: The City hosted a variety of community activities aimed at promoting sustainability and environmental stewardship. These included a Community Clean-Up Day in February, an Earth Day Celebration and Service Provider Fair in April, and a Collection Day in October. These events engaged residents in waste reduction efforts, provided opportunities for recycling and composting, and raised awareness about sustainable practices, contributing to a cleaner, healthier environment and supporting the City's goals to reduce greenhouse gas emissions and combat climate change.
2.1.6 Conservation Element
The Conservation Element identifies and examines the community’s natural resources and provides policies for the protection and preservation of these resources. This element also addresses man-made resources such as public utilities and infrastructure that are of common public value as well. The Conservation Element encompasses the following topics: climate, air quality, water quality and supply, and energy. A discussion of the goals of the Conservation Element and the manner in which the City has met these goals is provided below:
• Goal 1: Maintain a safe, clean drinking water supply capable of adequately meeting normal and emergency demands in the city through sound conservation and management practice.
- Implementation: In 2024, the City continued to be in good standing with both Golden State Water and the California Water Company, the two water providers within the City of Hawthorne, who maintain their own urban water management plan. These plans ensure the safety and adequacy of water demand during normal dry and multiple dry years.
• Goal 2: Protect and upgrade our air resources so that ambient air quality standards are met on a consistent basis.
− Implementation: In 2024, all discretionary decisions made by the City complied with the California Environmental Quality Act (CEQA), including meeting standards established by the South Coast Air Quality Management District (SCAQMD). SCAQMD based its standards on meeting the California Clean Air Act and the Federal Clean Air Act.
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City of Hawthorne General Plan
• Goal 3: Encourage the efficient use of energy and promote the conservation of nonrenewable energy sources. − Implementation: In 2024, the City continued implementation of Title 24 and Cal Green ensuring new development meets current energy efficiency standards.
2.1.7 Open Space and Recreation Element
The City of Hawthorne is a fully developed urban environment and the open spaces within the City are predominantly parklands, school yards, horticultural plots, railroad rights-of-ways, flood control channels, Southern California Edison easements, and small isolated, vacant lots. The Open Space and Recreation Element identifies existing open space lands, including the quantity of open space, functions of the lands, and the distribution throughout the city. It also identifies issues and opportunities to provide open space and recreation in the City. The primary intent of this Element is to preserve existing parks and other recreational opportunities while ensuring that additional open spaces are acquired to accommodate future needs. A discussion of the goals of the Open Space and Recreation Element and the manner in which the City has met these goals is provided below:
• Goal 1: Encourage the development of a variety of recreational opportunities accessible to the public.
− Implementation: In 2024, the City continued to maintain and provide parkland and recreation facilities for public use. In 2024, four substantial park and recreation project upgrades were initiated or completed: the Zela Davis Park Renovation Project (currently under construction), the Dodger Dream Field Project (currently under construction), the New Senior Center Renovation (currently under construction), and the Eucalyptus Park and Ramona Park Project (in the design phase). Further details on these projects can be found in Section 3.3.
2.1.8 Economic Development Element
An Economic Development Element is not a mandatory element per the CGC. Nonetheless, given that the financing of government services is challenging, particularly in California, the City adopted its Economic Development Element to establish goals and policies related to economic development with the intent of making the City a great place to do business, increase the rate of success and profitability of our businesses, and improve the revenue to the City that flows from taxes and fees.
A discussion of the goals of the Economic Development Element and the manner in which the City has met these goals is provided below:
• Goal 1: The City will promote, assist and contribute to a sound local economy which attracts investment, increases the tax base, creates employment opportunities for Hawthorne residents and generates public revenues.
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City of Hawthorne General Plan
− Implementation: In 2024, the City continued its efforts to implement the Downtown Hawthorne Specific Plan (DHSP) by approving businesses appropriate to the land designations, including hospitality uses.
− Other Implementation Actions in 2024 included:
o The City launched its Commercial Facade Program, focusing on improvements to the street-facing exteriors of buildings. The program offered businesses the chance to rebrand and increase profits. Eligible businesses, with at least one full-time employee or a commitment to create a full-time equivalent position, could receive up to $30,000 per verified full-time employee. Participants were required to submit reports for at least twelve months.
o The City hosted its 9th Annual Hawthorne Business Expo at the Memorial Center, with over 80 businesses attending. This year’s theme was to connect, collaborate, and cultivate. A guest panel shared insights and a job fair featuring 30+ employers was held for the first time.
• Goal 2: The City of Hawthorne will have an Economic Development Strategic Plan (EDSP) that will: 1) Identify the City’s objectives related to business retention, expansion and attraction; 2) Outline specific programs and tools to achieve the objectives; and 3) Establish metrics to track progress toward achieving the objectives. − Implementation: In 2023, the City completed the Economic Development Strategic Plan and provided an update on the progress of its goals in October 2024. • Goal 3: The City will develop and implement a customer service strategy for all City staff that interface with businesses.
− Implementation: In 2024, the City continued to provide customer service training for all staff to improve City staff’s interaction with customers and businesses. − Implementation: In 2024, the City continued to implement an online customer service interface to streamline applications for multiple permits, plans, and approvals, including non-emergency online service requests.
• Goal 4: The City will develop a robust program of staff training to support economic development initiatives.
− Implementation: In 2024, the City continued to provide staff training to support economic development.
• Goal 5: The City will further develop outreach and marketing programs aimed toward business retention and growth and projecting a positive image of the community.
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City of Hawthorne General Plan
− Implementation: In January 2024, Hawthorne Business Connect introduced the ‘Jewels of Hawthorne’ Promotional Book Program, aimed at highlighting local businesses. The program was free for businesses during its first year. − Implementation: In November 2024, Hawthorne Business Connect hosted an end-ofyear business social, inviting local business owners to network with fellow businesses, city dignitaries, and city staff, fostering a collaborative culture and encouraging lasting partnerships.
− Implementation: In 2024, the City began data collection to support an application to be recognized as a business friendly city.
• Goal 6: The City will collect relevant data and use it to monitor progress toward achieving goals.
− Implementation: In 2024, the City maintained accurate records of all plans, permits, and approvals to assist City Staff in determining housing trends in order to ensure regulations properly reflected the needs of the City.
• Goal 7: The City will streamline and automate processes that result in better delivery of services, improved access to information, or improved efficiency in operations. − Implementation: In 2024, the City continued to implement an online customer service interface to streamline applications for multiple permits, plans, and approvals, including a non-emergency online service requests.
• Goal 8: The City will identify key strategic assets and exploit them for economic development and, where necessary, safeguard these assets appropriately. − Implementation: In 2024, the City continues facilitating appropriate development at multiple locations within the downtown Hawthorne area that were identified as having significant potential for economic development, utilizing guidelines established in the DHSP.
− Implementation: In 2024, the City continued to do major road improvements on the main arterials to encourage access to local businesses. − Implementation: In 2024, the City continued to encourage hospitality businesses taking advantage of the proximity to LAX and the new SoFi Stadium. • Goal 9: The City will identify key strategic partners and develop mutually beneficial relationships around issues of economic development.
− Implementation: In 2024, the City maintained a mutually beneficial relationship with Hawthorne-based businesses by continuing to review and approve proposed improvements to their facilities.
− Implementation: In 2024, the City continued to utilize multiple consultants for a variety of purposes to improve economic development goals. 2024 Annual Progress Report 19 March 2025
City of Hawthorne General Plan
2.1.9 Environmental Justice Element
The City adopted its first Environmental Justice Element in February 2022 as part of the City’s General Plan. Environmental justice is defined by the State of California as “the fair treatment and meaningful involvement of people of all races, cultures, incomes, and national origins, with respect to the development, adoption, implementation, and enforcement of environmental laws, regulations, and policies (CGC Section 65040.12).” The new Environmental Justice Element reflects the City’s commitment to reducing environmental burdens and ensuring all residents have the opportunity to access public goods and services that improve their quality of life. The City will implement the goals of this new element over the next year and document the progress in the next Annual Progress Report. A discussion of the goals of the Environmental Justice Element and the manner in which the City has met these goals is provided below:
• Goal 1: Reduce greenhouse gas emissions, enhance air quality, and reduce impacts associated with climate change.
− Implementation: In 2024, the City continued to ensure compliance with required South Coast Air Quality Management District (SCAQMD) guidelines and work with responsible Federal, State, and County agencies. The City continued to work on new developments that encourage the use of public transportation to establishments. − Implementation: The City hosted a variety of community activities aimed at promoting sustainability and environmental stewardship. These included a Community Clean-Up Day in February, an Earth Day Celebration and Service Provider Fair in April, and a Collection Day in October. These events engaged residents in waste reduction efforts, provided opportunities for recycling and composting, and raised awareness about sustainable practices, contributing to a cleaner, healthier environment and supporting the City's goals to reduce greenhouse gas emissions and combat climate change. • Goal 2: Locate public facilities and services equitably throughout the community. - Implementation: The City continued to work on new developments that encourage the use of public transportation to establishments.
• Goal 3: Promote access to healthy food and nutritional choices. • Goal 4: Foster healthy living conditions for people of all backgrounds and incomes. − Implementation: In 2024, the City continued to promote and facilitate the conservation and rehabilitation of substandard residential properties by homeowners and landlords.
The City was awarded funding through the Year 4 allocation of the Permanent Local Housing Allocation Grant program through HCD and dedicated that funding to the rehabilitation of City-owned properties that provide affordable housing for Hawthorne residents.
− Implementation: In October 2024, The City hosted a Senior Citizen Resource Fair at City Hall, inviting seniors, caregivers, and families to learn about available services and 2024 Annual Progress Report 20 March 2025
City of Hawthorne General Plan
programs. Health experts and local organizations attended to provide valuable information and answer questions, helping to address the everyday needs of seniors. − Implementation: The City of Hawthorne Homeless Services hosts Community Mondays every week, offering critical resources to individuals experiencing homelessness. Through collaboration with the Venice Family Clinic, the program provides medical care via a mobile van, along with counseling services through the Telehealth Van, substance use and abuse education, mental health services, and more, fostering healthy living conditions for all community members, especially those in need. • Goal 5: Encourage physical activity and improved physical fitness. − Implementation: In 2024, the City continued to prioritize increasing opportunities for physical activity within DACs, as demonstrated by:
o Renovation to Zela Davis Park: A multi-benefit, climate resilient community space through the construction of a new playground, picnic area with shade structures, exercise equipment, half court, walking paths with mosaic art elements, perimeter fencing, restroom building, California native plants, bioswale, and other sustainable elements.
o Dodger Dream Fields: The construction of two new baseball fields at Jim Thorpe Park to support youth ages 5 to 12 and high school-aged baseball with many upgrades including upgraded dugouts, enlarged fields, 2 scoreboards, new infield mix, sod.
o New Senior Center: The renovation of the existing Senior Center building into a two story building with an elevator (making it ADA accessible), a sewing room, activities room, dance studio, community garden and many other additional amenities.
• Goal 6: Support accessible and culturally appropriate opportunities for all people regardless of race, color, national origin, language, or income to engage in the decision-making process.
− Implementation: In 2024, the City continued to encourage community leaders from underrepresented groups to attend public events and remain informed about economic development possibilities within the City.
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Planning and Development Activities
This section provides information on planning and development activities related to General Plan implementation. Information is presented in terms of projects and capital improvements.
3.1 Projects
Projects discussed herein include discretionary development applications, General Plan amendments, zoning amendments, conditional use permits, tentative maps, tentative parcel maps, site plans, zoning verifications, and other administrative items.
3.1.1 Discretionary Development Applications
From January 1, 2024, to December 31, 2024, 19 discretionary actions were in process. Table 3 shows a summary and status of these discretionary actions. Table 4 shows details for each case.
These include design reviews, tenant improvements, construction and renovation projects, zoning and land use changes, plan checks and adjustments, and facade improvements.
Table 3: Summary of Discretionary Actions for 2024
Status Planning
Void 2
Submitted - Online 8
Fees Due 2
Fees Paid 2
Review Expired 4
Approved 1
Grand Total 19
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City of Hawthorne General Plan
Table 4: Details of Discretionary Actions for 2024
Case Number Description Status
Planning
DR-2024-0001 Herbarium - Design Review for new cannabis business Review Expired DR-2024-0002 New single tenant commercial office building with employee parking garage.
Review Expired
DR-2024-0003 Convert existing garage to ADU 347 sq ft. Void DR-2024-0004 Demo, addition and renovation of existing church and school. Review Expired DR-2024-0005 Tenant Improvement. Convert an office space to medial spa. Submitted - Online DR-2024-0006 Exterior facade improvement - Commercial property. Fees Due DR-2024-0007 Plan check for minor design changes during the RFI process. Moved EV Chargers to the correct parking lot, added two gate openers, and etc.
Submitted - Online
DR-2024-0008 Exterior Facade Improvement - CDBG Funds. Fees Due DR-2024-0009 Install the new exterior front entrance door. Submitted - Online DR-2024-0010 Installation of 6 ft x 79 ft screen wall at existing rooftop. Screen wall to match building color.
Submitted - Online
DR-2024-0011 New construction of McDonald's restaurant. Submitted - Online DR-2024-0012 Facade remodel at the front elevation of the two buildings facing El Segundo Blvd. Remove existing clay tile mansard roof and replace with exterior cladding.
Fees Paid
DR-2024-0013 New attached ADU 1000 sqft and addition. Void DR-2024-0014 Legalizing building plan as it is. Submitted - Online SD-2024-0001 Street Vacation. Submitted - Online
SD-2024-0002 Vesting Tentative Tract Map 84465 for condominium purposes. Approved SD-2024-0003 Lot Line Adjustment submission as related to CU-2024-0007 & DR-2024- 0011.
Fees Paid
DB-2024-0001 PROJECT 100+: 6 story Multi-use Building with 100 affordable Apartment units and 6 Commercial Units with parking at ground level.
Review Expired
CZ-2024-0001 Applying for a zoning change for the property located at 14316 Cerise Avenue from M-1 zoning to R-3 zoning. Per the city, the General Plan incorrectly lists this property and surrounding parcels as commercial. We would like to request a Change of Zone for the parcel to be residential zoning (R-3).
Submitted - Online
2024 Annual Progress Report 24 March 2025
City of Hawthorne General Plan
3.1.2 Building and Safety Applications
From January 1, 2024, to December 31, 2024, 116 building and safety actions were in process.
Table 5 shows a summary and status of these actions. Table 6 shows details for each case. These include commercial entitlements, commercial construction, residential entitlements, and residential construction.
Table 5: Summary of Building and Safety Actions for 2024 Status Building and Safety
Void 8
Submitted - Online 7
Fees Due 24
Fees Paid 32
In Review 30
Issued 12
Stop Work Order 1
Plan Approval Expired 2
Grand Total 116
Table 6: Details of Building and Safety Actions for 2024 Case Number Description Status
Building and Safety
BLDC-2024-0399 Phase 1 of a multiple phase project for the City of Hawthorne.
Below grade parking structure with 2 access ramps. Total of 162 parking spaces.
Void
BLDC-2024-0426 A new city yard campus for the City of Hawthorne, incorporating a two story office and storage building, covered parking for large city vehicles, an above ground propane tank, a mechanic station, and storage of materials and waste.
In Review
BLDC-2024-0442 Tenant Improvement and Addition of the Existing City of Hawthorne Senior Center. Zone: OUS; Year Built: 1979; Construction Type: VB; Occupancy Type: A-3; Building Area Overall Sqft: 21,000 (not including internal courtyards or covered areas); Existing Building Sqft: 6,000 (included in overall sqft).
In Review
BLDC-2024-0507 Phase 1 of a multiple phase project for the City of Hawthorne. 1 level subterranean parking garage and 3 -story city hall expansion building with an occupied roof.
Fees Due
BLDC-2024-0513 6 story commercial building with Commercial properties at ground floor (about 14,610 sq. ft.) and parking plus affordable apartments in upper stories (about 65,000 sq. ft.).
Stop Work Order
2024 Annual Progress Report 25 March 2025
City of Hawthorne General Plan
Table 6: Details of Building and Safety Actions for 2024 Case Number Description Status
BLDC-2024-0532 This project involves the design and construction of four new aviation hangars at Hawthorne airport. The hangars will be pre-engineered structures on concrete slabs featuring bottom-rolling or hydro-swing doors and will include power, lighting, ventilation, and space heating as required. The project also includes the design of office spaces, ADAcompliant restrooms, and necessary mechanical, electrical, and plumbing systems. Civil engineering tasks, such as utility connections and geotechnical work, are being handled separately by C&S Engineers. The hangars are designed for standard aviation use and are not intended for aircraft maintenance.
Fees Due
BLDR-2024-0880 REF: (BLDR-2023-0539) Main Building E 2 car garage 360 sf w recreation room 322 sf & legalizing attached storage of 30 sf. Located at the rear of the property. Existing electrical panel to remain w/ new ceiling joists to be installed. Total new ADU of 798 sf.
Fees Paid
BLDR-2024-0881 New ADU 485.67 sq.ft. Attached to existing garage 400 sq.ft., addition to garage 80 sq.ft.
In Review
BLDR-2024-0887 Convert existing space to new ADU. Void
BLDR-2024-0891 New Detached 656 Sq.Ft. Accessory Dwelling Unit in Rear of Property Plan Approval Expired BLDR-2024-0897 Convert (e) garage into ADU and addition. Fees Paid BLDR-2024-0901 New 1-story attached ADU. In Review
BLDR-2024-0903 1) demolish existing 4 carports 702 s.f. 2) proposed detached 2 ADU total 1,304 s.f. (652 s.f. Each) for unit 1.
Issued
BLDR-2024-0923 Detached garage conversion. Submitted - Online BLDR-2024-0913 Convert 1,073 sf of existing unit to new ADU Fees Paid BLDC-2024-0337 Convert (e) attached car garage to one new legal attached ADU with total area of 780 s.f. As per gcs 65852.2/LAMC 12.22 A.33(c) & (d).
Void
BLDR-2024-0951 1 983 sf detached ADU in backyard. In Review BLDR-2024-0957 1) demolish existing 4 carports 702 s.f. 2) proposed detached 2 ADU total 1,304 s.f. (652 s.f. Each).
Fees Due
BLDR-2024-0958 Proposed 2 ADU 800 s.f. Each, consisting of 2 bed, 2 bath In Review BLDR-2024-0963 Proposing to construction new ADU with 2-stories proposing to convert existing garage to JADU
Fees Paid
BLDR-2024-0970 Add new 304 sq ft to an existing 372 sq ft garage and convert the space into a 676 sq ft ADU.
Issued
BLDR-2024-0976 Convert (e) attached car garage to one new legal attached ADU with a total area of 780 s.f. As per gcs 65852.2.
Fees Paid
BLDR-2024-0981 Adding to an existing garage to convert to an ADU. Fees Paid BLDR-2024-0988 (N) 1 story building consisting of: ADU "a" :2 bedroom, 1 bathroom (600 sf.) @ ground floor.
In Review
BLDR-2024-0986 Proposed one story 1,000 sq.ft. ADU at the rear side of house. In Review 2024 Annual Progress Report 26 March 2025
City of Hawthorne General Plan
Table 6: Details of Building and Safety Actions for 2024 Case Number Description Status
BLDR-2024-0997 New 2-story detached ADU’s unit 1 (798 sq.ft) and unit 2 (798 sq.ft). Fees Due BLDR-2024-0995 1. Permit and convert a portion of existing single family to new JADU 496 sq ft. 2. Permit unpermitted addition to existing sfd 787 sq ft. 3. Permit new detached ADU at rear of property 793 sq ft
Fees Due
BLDR-2024-1003 Convert existing garage to one accessory dwelling unit (ADU). Fees Due BLDR-2024-1006 Convert existing garage to ADU. Fees Paid BLDR-2024-1009 Proposed 1-story addition to (e) sfd. 60 s.f. To front of (e) sfd and (359.00 s.f.) To rear of (e) sfd. Total addition to (e) sfd 419.00 sf. Addition to include bedroom extension, new master bedroom and new master bath. Proposed 2-car garage (464.00 s.f.) Attached to existing 2-car garage. New ADU (990.00 sf) over new and existing garage.
To include new master bedroom, new master bath, new wic, new bath, kitchen, dining room, and living room.
Issued
BLDR-2024-1027 New 1,000 sq.ft detached ADU located in the rear of the property. Fees Due BLDR-2024-1023 Convert existing tuck under parking into one (1) attached two-bedroom ADU.
Issued
BLDC-2024-0367 Converting the existing 4-car garage into ADU at 713 sf. Submitted - Online BLDR-2024-1038 Convert existing detached 1-car garage to an ADU of 186 sq. Ft.
And new addition attached of 86 sq.ft. Total of 272 sq.ft.
In Review
BLDR-2024-1040 Conversion of existing garage in two story single family residence for creation of new JADU.
Fees Paid
BLDR-2024-1044 Permitting 2 existing units as ADU's; originally permitted as a rec room then converted, unpermitted, to one 1-bed unit and a studio unit. No change to any structure element.
Fees Paid
BLDR-2024-1053 2-story building ground floor_(n) ADU & garage second floor_(n) unit addition to SFR.
In Review
BLDR-2024-1063 Convert existing studio apt. To an ADU within the existing multi-family apartment building, located on the ground floor adjacent to the parking garage.
Fees Paid
BLDR-2024-1071 Converting existing to ADU w/one bathroom, kitchen and sleeping / living area.
Fees Due
BLDR-2024-1081 I am building 2 ADU's, each one is 513 sq ft. Void BLDR-2024-1085 Conversion of garage to an ADU. Fees Paid BLDC-2024-0389 Conversion of existing garage to garage + (2) ADU units above with existing setbacks.
Void
BLDR-2024-1092 Convert existing garage and recreation room to ADU. Void BLDR-2024-1103 Convert existing garage to ADU. In Review BLDR-2024-1115 Proposed 433 square feet conversion of existing duplex garage into ADU.
Work to include new living room, kitchen, bathroom and laundry room.
Fees Paid
2024 Annual Progress Report 27 March 2025
City of Hawthorne General Plan
Table 6: Details of Building and Safety Actions for 2024 Case Number Description Status
BLDR-2024-1114 Converting the existing 4-car garage into ADU at 713 sf. Fees Paid BLDR-2024-1117 ADU - garage conversation. Fees Due
BLDR-2024-1138 (ADU) addition remodeled to existing single family residence with addition remodel on redesigning 1 primary bedroom & 2 new bathrooms at 450 sf =total 1,586 sf.
Plan Approval Expired
BLDR-2024-1143 Proposed 549 ADU conversion. Fees Paid
BLDR-2024-1148 Existing garage to convert into an ADU. Fees Due BLDR-2024-1152 New ground floor addition of (ADU) 788 s.f. New 2nd floor dwelling unit per (sb-9) 788 s.f new exterior access stairs 63 s.f. Tear down exiting two car garage of 400 s.f.
Fees Due
BLDR-2024-1159 New 442 sf attached ADU. Fees Due
BLDR-2024-1163 Two scope of work:
- converted 429.68 sf existing unit with 598 sf addition to 1,027.69 sf ADU. - converted partial of existing main house (323 sf) and 99 sf addition to 422 sf JADU.
Issued
BLDR-2024-1167 499 sq. Ft. 1-story attached sb9 unit w/ 2 bedrooms, bathroom & kitchen. -(n) tankless w/h, (n) 100a elec. Serv. W/ 3-gang & (n) split-system.
Issued
BLDR-2024-1173 Conversion of existing 3 car garage to a 706 sf 1-bed 1-bath ADU. Issued BLDR-2024-1172 Conversion of existing 3 car garage to a 613 sf 1-bed 1-bath ADU. Issued BLDR-2024-1174 New two-story, detached ADU including two 1,000 sf 3-bed units one on top of each other.
Issued
BLDR-2024-1171 Conversion of existing 3 car garage to a 613 sf 1-bed 1-bath ADU. Issued BLDR-2024-1181 New ADU building in rear of property 12 feet away from existing singlefamily dwelling in front.In Review BLDR-2024-1182 Detached ADU 520 sf including 2 bedrooms, 1 bath. Fees Paid BLDR-2024-1184 Conversion of existing garage to garage + (2) ADU units above with existing setbacks.
Fees Due
BLDR-2024-1188 Interior remodel and extension of (e) main house (e) garage to ADU conversion.
In Review
BLDR-2024-1196 Convert existing garage at rear of property into ADU. Fees Due BLDR-2024-1209 New ADU. Fees Paid
BLDR-2024-1205 Conversion of detached garage to ADU with addition. In Review BLDR-2024-1216 Construct new detached ADU; new ADU will be two-story 2 bedroom / 2 bathroom with kitchen.
Fees Paid
BLDR-2024-1226 Accessory dwelling unit at existing garage with addition. Add gas/ electric separate services.
Fees Paid
BLDR-2024-1234 5 ADUs In Review
2024 Annual Progress Report 28 March 2025
City of Hawthorne General Plan
Table 6: Details of Building and Safety Actions for 2024 Case Number Description Status
BLDR-2024-1245 Existing 1-story, detached, workshop to be converted to a 537 sf (1 bed/1 bath) ADU.
Fees Paid
BLDR-2024-1246 A 2nd story addition is proposed over the (e) workshop of a 524 sf (1 bed/1 bath) ADU w/ exterior staircase for access.
Fees Paid
BLDR-2024-1255 Garage conversion to ADU. In Review
BLDR-2024-1264 Existing single one car garage to be convert into (ADU) remove existing flat roof to be construct a new gable roof propose new addition to extend master bed rm separate mechanical plumbing and electrical permits (at the time of building permit issuance).
Fees Due
BLDR-2024-1267 JADU (refer back to bldr-2023-0624). Issued BLDR-2024-1275 Proposed new ground up construction of a 600 sf ADU that includes 2 beds and one bath.
In Review
BLDR-2024-1282 (E) garage approx. 400 sq ft conversion into ADU. Fees Paid BLDR-2024-1289 Supplemental permit. Just revising the kitchen layout of ADU 1. No structural changes.
Void
BLDR-2024-1296 2 new detached accessory dwelling units in a new 2-story structure (1 ADU on each floor).
Fees Paid
BLDR-2024-1306 Convert of existing garage into ADU 363 sf + 277 sf addition = 640 sf (this permit is for the ADU only, see addition permit) no new address is requested per owner, there will be no new utilities meters. Interior remodel of the main hse and addition 371sf
addition covered patio = 220 sf.
Issued
BLDR-2024-1310 Accessories structure. In Review
BLDR-2024-1314 New one story ADU. 25'-6"x31' 790sf. In Review BLDR-2024-1323 To convert existing 352 sq.ft. Garage to an accessory dwelling unit and do some interior remodeling into existing single family dwelling.
Fees Due
BLDR-2024-1334 Conversion first floor of SFR to ADU and JADU and keep second floor as SFR
Fees Paid
BLDR-2024-1336 ADU. Fees Paid
BLDR-2024-1335 Convert existing carport into ADU. Fees Paid BLDR-2024-1343 Convert existing garage of 411 sq ft into ADU. Fees Due BLDR-2024-1341 324 sq. Ft. Garage + addition & 2nd floor to be converted into a total of 1,200 sq. Ft. SB9.
Submitted - Online
BLDR-2024-1347 Convert existing detached garage to a 1-story ADU with an addition. In Review BLDR-2024-1348 370 sf existing garage to be converted to ADU. In Review BLDR-2024-1353 Existing 406.69 sq/ft two car garage to be converted into accessory dwelling unit -ADU. Existing 491.36 sq/ft roof frame to be re-framed.
Existing 55'-11'' linear feet wood fence to be demo.
Fees Paid
2024 Annual Progress Report 29 March 2025
City of Hawthorne General Plan
Table 6: Details of Building and Safety Actions for 2024 Case Number Description Status
BLDR-2024-1361 New detached ADU. In Review
BLDR-2024-1372 Convert existing garage and workshop in ADU. Submitted - Online BLDR-2024-1374 (N) 1200 sq. Ft. Ground level second primary residence. (n) 795 sq. Ft. First level ADU (n) attached 500 sq. Ft. Jr. ADU.
Fees Due
BLDR-2024-1403 Existing 5-car carport conversion to new ADU. In Review BLDR-2024-1404 Convert 634 sf exiting detached workshop to ADU. In Review BLDR-2024-1409 Convert (e) 2 car garage 412sf and (n)addition 368sf into ADU, new total 780sf.
Fees Due
BLDR-2024-1408 Conversion existing detached garage into 2 new ADU. Fees Due BLDR-2024-1415 (N) 657 detached ADU in the rear side of the property. In Review BLDR-2024-1418 Garage conversion 560 sq ft. In Review
BLDR-2024-1430 Convert an existing garage into ADU. In Review BLDR-2024-1432 Three scopes of works: 1. new construction attached sb9 1308 sf to main house to have duplex; 2. proposed new construction detached ADU 1 with 800 sf; 3. proposed new construction detached ADU 2 with 800 sf.
In Review
BLDR-2024-1437 New attached ADU 2 story plus bedroom addition to existing unit Fees Paid BLDR-2024-1449 New ADU (400 sf) new living room, kitchen, bath, and bedroom Fees Paid BLDR-2024-1459 Second story addition with a second story deck and convert existing portion of the house into a JADU.
Fees Paid
BLDR-2024-1464 Adding 2 bedroom, 1 bathroom ADU. Void
BLDR-2024-1471 This is a privately funded market rate California code townhome project. (12) total townhome buildings consisting of (68) units with attached garages. Type v-b/r-3, fully sprinklered with 13d-22 system Submitted - Online
BLDR-2024-1474 New attached proposed one story ADU @728 sf. In Review BLDR-2024-1483 One story ADU. Fees Due
BLDR-2024-1495 Building a - convert existing tuck under parking into (1) attached 1 studio ADU unit (1 studio), new laundry room.
Fees Due
BLDR-2024-1497 Conversion of rec room and garage to ADU - 476 sq ft. Fees Due BLDC-2024-0541 Building a - convert existing tuck under parking into (1) attached 1 studio ADU unit (1 studio), new laundry room.
In Review
BLDR-2024-1526 Internal remodel: convert (e) den to (n) bedroom, add internal bathroom, new addition to sfr = 184 sf / convert existing garage into new SB-9.
Submitted - Online
BLDR-2024-1520 New 590 s.f. 2-car garage and new 590 s.f. 2nd floor ADU. Garage to include 1/2 bath and storage. ADU to include 1-bedroom kitchen and bath and living space.
Fees Paid
BLDR-2024-1522 The conversion of an existing storage room into an accessory dwelling unit. Fees Paid 2024 Annual Progress Report 30 March 2025
City of Hawthorne General Plan
Table 6: Details of Building and Safety Actions for 2024 Case Number Description Status
BLDR-2024-1528 Convert existing garage to ADU (368 sq. Ft.) Addition to proposed ADU (555 sq. Ft.) Total ADU = 923 s.f.
Fees Paid
BLDR-2024-1531 To convert existing 360 sq. Ft. Into an accessory dwelling unit. Fees Due BLDR-2024-1532 SB9 development as 2nd primary unit. Area = 1,000 s.f. Submitted - Online
3.2 Amendments
In 2024, the City adopted an ordinance amending chapters 17.04, 17.32, AND 17.34 to update the definitions of automobile repair and the zones within which they are permitted (Ordinance No.2253, ZA-2024-0001 Definition of minor auto repair). The ordinance updated definitions for "minor" and "major automobile repair" to reflect current industry standards, recognizing auto upholstery as a use similar to "minor automobile repair" in terms of impacts and risks. The ordinance includes an applicant-driven amendment to allow auto upholstery as a permitted use at 4611 W. Imperial Highway, a property located within the Regional Commercial (CR) zone and the Downtown Hawthorne Specific Plan (DHSP). This change would reclassify the existing auto upholstery use from an unpermitted use to a legal nonconforming use. The ordinance also clarifies that "minor automobile repair" no longer requires a Conditional Use Permit (CUP) in the M-1 and M-2 zones, reflecting the intended regulatory framework for these zones.
The following amendments are also in progress and are expected to be adopted in 2025:
o Reduction in parking for residential, commercial, and industrial properties o Update residential standards (ADU’s, SB9, etc.)
o Update to sign regulations
o Update to alcohol regulations
3.3 Capital Improvements Program
There were seven capital improvement projects in process in 2024, totaling more than $32 million.
Table 7 includes a breakdown of capital improvement projects in process by project type. 2024 Annual Progress Report 31 March 2025
City of Hawthorne General Plan
Table 7: Capital Improvement Projects In Process in 2024 Project Type Number of Projects Cost
Roads 1 $450,000.00
Parks† 3 $3,349,289.00
Public Facilities† 3 $28,215,087.00
Total 7 $32,014,376.00
†One of the projects under each of these categories (Eucalyptus Park and Ramona Park and New City Hall, respectively) does not have a cost yet as they are in the design phase.
3.3.1 Roads
In 2024, one road project was completed. The project was as follows:
Alley Improvement Project CDBG Funds (#24-06): The project restored various alleys throughout the City and consists of grinding, excavation and removal of existing pavement and construction of PCC pavement, curb and gutter, sidewalks, alleys, driveways and ADA ramps and adjustment of utilities.
• Cost: $450,000.00
• Status: Complete
3.3.2 Parks
In 2024, no parks projects were completed. There were however three projects in process. They are as follows:
Zela Davis Park Renovation Project (#24-04): The project will renovate the existing, underutilized 0.5-acre park in the City of Hawthorne into a multi-benefit, climate resilient community space through the construction of a new playground, picnic area with shade structures, exercise equipment, half court, walking paths with mosaic art elements, perimeter fencing, restroom building, California native plants, bioswale, and other sustainable elements. • Cost: $3,020,500.00
• Status: Under construction
Dodger Dream Field: The Los Angeles Dodgers Foundation partnered with the City of Hawthorne to bring two new baseball fields to Jim Thorpe Park. The Dodgers Dream Fields will support youth ages 5 to 12 and high school-aged baseball with upgrades including upgraded dugouts, enlarged fields, 2 scoreboards, new infield mix and sod. • Cost: $328,789.00
• Status: Under Construction
2024 Annual Progress Report 32 March 2025
City of Hawthorne General Plan
Eucalyptus Park and Ramona Park (#24-07): The work consists of the improvement at Eucalyptus Park and Ramona Park, including Americans with Disabilities Act (ADA) accessibility. At Eucalyptus Park, this project will remove and replace the existing play equipment and install a new mini soccer field. At Ramona Park, this project will remove and replace the existing play equipment, as well as re-stripe the existing basketball court. • Cost: N/A
• Status: Design phase
3.3.3 Public Facilities
In 2024, there were three projects in process. They are as follows:
New Senior Center (#24-03): This project will convert the existing Senior Center building into a two story building with an elevator (making it ADA accessible), a sewing room, activities room, dance studio, community garden and many other additional amenities. • Cost: $14,445,000.00
• Status: Under Construction
New City Yard (#24-02): The new two-story building will feature a fuel-pumping station for city vehicles, mechanic station, wash down bays, radio tower, office, training rooms, a drone pad on the roof.
• Cost: $13,770,087.00
• Status: Under Construction
New City Hall (#24-01): The project includes 20,000 square feet of additional office space, new Council Chambers, and seismic upgrades to enhance earthquake resilience. The LEED Certified building will feature sustainable design elements such as energy-efficient systems, large windows for natural light, and eco-friendly materials. Additionally, the City Hall will incorporate public spaces, including a retail and restaurant area, a city park for events, and an underground parking structure with 239 spaces.
• Cost: N/A
• Status: Design phase
2024 Annual Progress Report 33 March 2025
City of Hawthorne General Plan
3.4 Grants
In 2024, the City received $1,177,964 in Community Development Block Grant (CDBG) funds and $508,759.41 in HOME funds for the FY 2024-2025. The FY 2024-2025 Action Plan allocated these CDBG and HOME funds, along with $806,910.13 in unprogrammed CDBG funds from prior years and $4,490,956.12 in unprogrammed HOME funds, to support various program activities, which will be carried out between July 1, 2024, and June 30, 2025, as shown in Table 8.
Table 8: CDBG and HOME Funding Activities FY 2024-2025
Activities Type Source Amount
South Bay Workforce Investment Board: Teen Center Public Service CDBG $93,217.00 New Star Family Center: Domestic Violence Services Public Service CDBG $21,813.00 Family Promise of the South Bay: Shelter and Supportive Services Public Service CDBG $19,390.00 Catholic Charities of Los Angeles: St. Margaret’s Emergency Assistance Public Service CDBG $21,915.00 The Richstone Family Center: Behavioral Health Services Public Service CDBG $20,359.00 City of Hawthorne: Section 108 Loan Repayment Capital Activities CDBG $339,773.75 City of Hawthorne: Housing Rehabilitation Program Capital Activities CDBG $430,000.00 City of Hawthorne: Public Housing Modernization Capital Activities CDBG $200,000.00 City of Hawthorne: Acquisition and Rehabilitation Capital Activities CDBG $602,814.38 City of Hawthorne: CDBG Program Administration Admin CDBG $205,592.00 Fair Housing Foundation: Fair Housing Services Fair Housing CDBG $30,000.00 City of Hawthorne: Acquisition, Rehab, Resale Housing HOME $1,600,000.00 City of Hawthorne: Homebuyer Assistance Housing HOME $254,710.41 City of Hawthorne: Rental Rehabilitation (includes PY23) Housing HOME 2,640,781.12 CHDO: Set-Aside PY 20, 21, 22, 23, & 24 Housing HOME $453,349.00 City of Hawthorne: HOME Program Administration Admin HOME $50,875.00 In addition, in 2024 the City awarded $525,365 through the Year 4 allocation of the Permanent Local Housing Allocation (PHLA) Grant program through HCD and dedicated that funding to the rehabilitation of City-owned properties that provide affordable housing for Hawthorne residents. 2024 Annual Progress Report A-1 March 2025
City of Hawthorne General Plan
Appendix A. City of Hawthorne General Plan Housing Element Annual Progress Report
2024 Annual Progress Report A-2 March 2025
City of Hawthorne General Plan
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AGENDA ITEM NO. 15.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 03/25/2025
Originating Department: Planning
City Manager: Department Head:
SUBJECT:
2024 Housing Element Annual Progress Report
RECOMMENDED MOTION:
Receive and file.
DISCUSSION:
The state's Department of Housing and Community Development requires every jurisdiction in California to submit a report on the progress towards attaining the goals and policies of the cities' Housing Elements.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Not applicable. This is a state-mandated report.
FISCAL IMPACT:
None.
NOTICING PROCEDURE:
None.
ATTACHMENTS
2024 Housing Element APR
Jurisidiction Name
Reporting Calendar Year
First Name
Last Name
Title Click here to download APR Instructions
Email
Phone
Street Address
City
Zipcode
v_01_23_25
Please Start Here
General Information
2024
Hawthorne
Contact Information
Optional: Click here to import last year's data. This is best used when the workbook is new and empty. You
will be prompted to pick an old workbook to import
from. Project and program data will be copied exactly
how it was entered in last year's form and must be
updated. If a project is no longer has any reportable
activity, you may delete the project by selecting a cell in the row and typing ctrl + d.
Click here to add rows to a table. If you add too many
rows, you may select a cell in the row you wish to
remove and type ctrl + d.
4455 W 126th St
Hawthorne
90250
Gregg
McClain
Planning Director
[email protected]
3103492970
Mailing Address
Annual Progress Report January 2020
Optional: This runs a macro which checks to ensure all required fields are filled out. The macro will create two files saved in the same directory this APR file is saved in. One file will be a copy of the APR with highlighted cells which require information. The other file will be list of the problematic cells, along with a description of the nature of the error.
Optional: Save before running. This copies data on Table A2, and creates another workbook with the table split across 4 tabs, each of which can fit onto a single page for easier printing.
Running this macro will remove the comments on the column headers, which contain the instructions. Do not save the APR file after running in order to preserve comments once it is Optional: This macro identifies dates entered that occurred outside of the reporting year.
RHNA credit is only given for building permits issued during the reporting year.
Link to the online system: https://hcd.my.site.com/hcdconnect Toggles formatting that turns cells green/yellow/red based on data validation rules.
Submittal Instructions
Please save your file as Jurisdictionname2024 (no spaces). Example: the city of San Luis Obispo would save their file as SanLuisObispo2024 Housing Element Annual Progress Reports (APRs) forms and tables must be submitted to HCD and the Governor's Office of Planning and Research (OPR) on or before April 1 of each year for the prior calendar year; submit separate reports directly to both HCD and OPR pursuant to Government Code section 65400. There are two options for submitting APRs:
1. Online Annual Progress Reporting System - Please see the link to the online system to the left. This allows you to upload the completed APR form into directly into HCD’s database limiting the risk of errors. If you would like to use the online system, email [email protected] and HCD will send you the login information for your jurisdiction. Please note: Using the online system only provides the information to HCD. The APR must still be submitted to OPR. Their email address is [email protected].
2. Email - If you prefer to submit via email, you can complete the excel Annual Progress Report forms and submit to HCD at [email protected] and to OPR at [email protected]. Please send the Excel workbook, not a scanned or PDF copy of the tables.
112
299
299
0 0
0 Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zone 2 3
SB 9 (2021) - Residential Lot Split 0 0
AB 2011 (2022) 0 0
SB 6 (2022) 0 0
SB 423 (2023) 0 0
Ministerial and Discretionary Applications # of Units
Ministerial 112 299
Discretionary 0 0
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 0 Number of Units in Applications Submitted Requesting a Density Bonus 0 Number of Projects Permitted with a Density Bonus 0
Number of Units in Projects Permitted with a Density Bonus 0 Housing Element Programs Implemented and Sites Rezoned Count 23 0
Total Housing Applications Submitted:
Number of Proposed Units in All Applications Received:
Total Housing Units Approved:
Total Housing Units Disapproved:
Housing Applications Summary
Use of SB 423 Streamlining Provisions - Applications
Number of SB 423 Streamlining Applications
Programs Implemented
Sites Rezoned to Accommodate the RHNA
Units Constructed - SB 423 Streamlining Permits
Number of SB 423 Streamlining Applications Approved
Jurisdiction Hawthorne ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2024
(Jan. 1 - Dec.
31) Housing Element Implementation
Planning
Period 6th Cycle 10/15/2021 - 10/15/2029
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining Application
Status Project Type Notes
2 3 4 6 7 8 9 11 12 13
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted
(see
instructions)
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Total
PROPOSED
Units by
Project
Total
APPROVED
Units by
project
Total
DISAPPROVE
D Units by
Project
Please select
state
streamlining
provision/s the
application was
submitted
pursuant to.
Did the
housing
development
application
seek
incentives or
concessions
pursuant to
Government
Code section
65915?
Were
incentives or
concessions
requested
pursuant to
Government
Code section
65915
approved?
Please
indicate the
status of the
application.
Is the project
considered a
ministerial
project or
discretionary
project?
Notes+
Summary Row: Start Data Entry Below 0 0 0 80 0 20 199 299 299 0 4142-002-083
4939 W 121st
St Hawthorne,
CA 90250
BLDR-2024-
0880 ADU O 1/3/2024 1 1 1 NONE No N/A Pending Ministerial 4046-013-007
4213 W
Broadway
Hawthorne, CA
90250
BLDR-2024-
0881 ADU O 1/5/2024 1 1 1 NONE No N/A Pending Ministerial 4045-003-025
4373 W 132nd
St Hawthorne,
CA 90250
BLDR-2024-
0887 ADU O 1/12/2024 1 1 1 NONE No N/A Withdrawn Ministerial 4071-004-011
14903
Cranbrook Ave
Unit: B
Hawthorne, CA
90250
BLDR-2024-
0891 ADU O 1/15/2024 1 1 1 NONE No N/A Approved Ministerial 4072-017-002
15017 Bodger
Ave Hawthorne,
CA 90250
BLDR-2024-
0897 ADU O 1/23/2024 1 1 1 NONE No N/A Pending Ministerial 4072-009-001
14637 Bodger
Ave Hawthorne,
CA 90250
BLDR-2024-
0901 ADU O 1/26/2024 1 1 1 NONE No N/A Approved Ministerial 4044-025-014
11846
Eucalyptus Ave
Hawthorne, CA
90250 UNIT 1
BLDR-2024-
0903 ADU R 1/30/2024 2 2 2 NONE No N/A Approved Ministerial 4041-009-025
12536 Truro
Ave Hawthorne,
CA 90250
BLDR-2024-
0923 ADU R 1/31/2024 1 1 1 NONE No N/A Pending Ministerial 4045-003-025
4373 W 132nd
St Hawthorne,
CA 90250
BLDR-2024-
0913 ADU R 1/31/2024 1 1 1 NONE No N/A Pending Ministerial 4045-025-006
4010 W 130th
St Unit: F
Hawthorne, CA
90250
BLDC-2024-
0337 ADU O 2/5/2024 1 1 1 NONE No N/A Withdrawn Ministerial 4043-006-026
4565 W 137th
Pl Hawthorne,
CA 90250
BLDR-2024-
0951 ADU O 2/5/2024 1 1 1 NONE No N/A Approved Ministerial 4044-025-014
11846
Eucalyptus Ave
Hawthorne, CA
90250
BLDR-2024-
0957 ADU R 2/7/2024 2 2 2 NONE No N/A Approved Ministerial 4043-008-023
13714 S
Inglewood Ave
Hawthorne, CA
90250
BLDR-2024-
0958 ADU R 2/7/2024 2 2 2 NONE No N/A Pending Ministerial 4042-005-014
4718 W 130th
St Hawthorne,
CA 90250
BLDR-2024-
0963 ADU R 2/8/2024 2 2 2 NONE No N/A Pending Ministerial 4045-015-019
13644
Washington Ave
Hawthorne, CA
90250
BLDR-2024-
0970 ADU O 2/12/2024 1 1 1 NONE No N/A Approved Ministerial 4045-025-006
4010 W 130th
St Unit: F
Hawthorne, CA
90250
BLDR-2024-
0976 ADU R 2/15/2024 1 1 1 NONE No N/A Pending Ministerial 4045-019-005
4218 W 132nd
St Hawthorne,
CA 90250
BLDR-2024-
0981 ADU O 2/21/2024 1 1 1 NONE No N/A Pending Ministerial 4042-021-027
4550 W 133rd
St Hawthorne,
CA 90250
BLDR-2024-
0988 ADU O 2/22/2024 1 1 1 NONE No N/A Pending Ministerial 4042-017-001
4599 W 136th
St Hawthorne,
CA 90250
BLDR-2024-
0986 ADU O 2/22/2024 1 1 1 NONE No N/A Approved Ministerial 4045-027-024
4035 W 134th
St Hawthorne,
CA 90250
BLDR-2024-
0997 ADU R 2/26/2024 2 2 2 NONE No N/A Pending Ministerial 4042-005-018
4754 W 130th
St Hawthorne,
CA 90250
BLDR-2024-
0995 ADU O 2/26/2024 2 2 2 NONE No N/A Pending Ministerial Table A
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bonus Law Applications
10 Housing Development Applications Submitted
4049-004-037
12532
Cranbrook Ave
Hawthorne, CA
90250
BLDR-2024-
1003 ADU
R 2/29/2024111 NONE No N/A Pending Ministerial
4046-029-021
12611 Freeman
Ave Hawthorne,
CA 90250
BLDR-2024-
1006 ADU
O 3/4/2024111 NONE No N/A Pending Ministerial
4047-018-005
11819 Birch
Ave Hawthorne,
CA 90250
BLDR-2024-
1009 ADU
O 3/6/2024111 NONE No N/A Approved Ministerial
4043-011-900
4043-011-035
4494 W 137th
Pl Hawthorne,
CA 90250
BLDR-2024-
1027 ADU
O 3/13/2024111 NONE No N/A Pending Ministerial
4047-007-010
11529 York Ave
Hawthorne, CA
90250
BLDR-2024-
1023 ADU
R 3/13/2024111 NONE No N/A Approved Ministerial
4045-005-015
4318 W 133rd
St Hawthorne,
CA 90250
BLDC-2024-
0367 ADU
R 3/21/2024111 NONE No N/A Pending Ministerial
4050-029-024
13313 Roselle
Ave Hawthorne,
CA 90250
BLDR-2024-
1038 ADU
R 3/21/2024111 NONE No N/A Approved Ministerial
4145-027-001
5324 W 138th
Pl Hawthorne,
CA 90250
BLDR-2024-
1040 ADU
O 3/25/2024111 NONE No N/A Pending Ministerial
4052-010-031
13806 Lemoli
Ave Hawthorne,
CA 90250
BLDR-2024-
1044 ADU
O 3/26/2024222 NONE No N/A Pending Ministerial
4052-029-005
3528 W 139th
St Hawthorne,
CA 90250
BLDR-2024-
1053 ADU
R 4/1/2024111 NONE No N/A Approved Ministerial
4077-003-034
4307 W 142nd
St Hawthorne,
CA 90250
BLDR-2024-
1063 ADU
R 4/5/2024111 NONE No N/A Pending Ministerial
4045-020-022
4205 W 132nd
St Unit: B
Hawthorne, CA
90250
BLDR-2024-
1071 ADU
R 4/10/2024111 NONE No N/A Pending Ministerial
4046-020-005
4214 W
Broadway
Hawthorne, CA
90250
BLDR-2024-
1081 ADU
O 4/19/2024222 NONE No N/A Withdrawn Ministerial
4072-020-002
14829
Kornblum Ave
Hawthorne, CA
90250
BLDR-2024-
1085 ADU
O 4/23/2024111 NONE No N/A Pending Ministerial
4045-007-024
4359 W 136th
St Hawthorne,
CA 90250
BLDC-2024-
0389 ADU
R 4/29/2024222 NONE No N/A Withdrawn Ministerial
4041-005-012
12140 Ramona
Ave Hawthorne,
CA 90250
BLDR-2024-
1092 ADU
O 4/30/2024111 NONE No N/A Withdrawn Ministerial
4041-005-012
12140 Ramona
Ave Hawthorne,
CA 90250
BLDR-2024-
1103 ADU
O 5/3/2024111 NONE No N/A Pending Ministerial
4045-028-006
4084 W 134th
St Hawthorne,
CA 90250
BLDR-2024-
1115 ADU
O 5/7/2024111 NONE No N/A Approved Ministerial
4045-005-015
4318 W 133rd
St Hawthorne,
CA 90250
BLDR-2024-
1114 ADU
R 5/7/2024111 NONE No N/A Pending Ministerial
4045-031-038
13734 Jefferson
Ave Hawthorne,
CA 90250
BLDR-2024-
1117 ADU
O 5/8/2024111 NONE No N/A Pending Ministerial
4142-002-083
4939 W 121st
St Unit: A
Hawthorne, CA
90250
BLDR-2024-
1138 ADU
O 5/16/2024111 NONE No N/A Approved Ministerial
4051-018-001
14029 Yukon
Ave Hawthorne,
CA 90250
BLDR-2024-
1143 ADU
O 5/21/2024111 NONE No N/A Pending Ministerial
4048-012-015
3846 W 119th
St Hawthorne,
CA 90250
BLDR-2024-
1148 ADU
R 5/23/2024111 NONE No N/A Pending Ministerial
4042-021-008
4565 W 134th
St Hawthorne,
CA 90250
BLDR-2024-
1152 ADU
O 5/27/2024222
SB9, SB 9
(2021) - Duplex
in SF Zone
No N/A Pending Ministerial
4043-032-028
4472 W 142nd
St Hawthorne,
CA 90250
BLDR-2024-
1159 ADU
O 5/29/2024111 NONE No N/A Pending Ministerial
4043-011-018
4507 W 138th
St Hawthorne,
CA 90250
BLDR-2024-
1163 ADU
R 5/31/2024222 NONE No N/A Approved Ministerial
4045-008-034
13637
Washington Ave
Hawthorne, CA
90250
BLDR-2024-
1167 ADU
O 6/4/2024111
SB9, SB 9
(2021) - Duplex
in SF Zone
No N/A Approved Ministerial
4052-007-007
13703 Lemoli
Ave Hawthorne,
CA 90250
BLDR-2024-
1173 ADU
R 6/5/2024111 NONE No N/A Approved Ministerial
4052-007-007
13703 Lemoli
Ave Hawthorne,
CA 90250
BLDR-2024-
1172 ADU
R 6/5/2024111 NONE No N/A Approved Ministerial
4052-007-007
13703 Lemoli
Ave Hawthorne,
CA 90250
BLDR-2024-
1174 ADU
R 6/5/2024111 NONE No N/A Approved Ministerial
4052-007-007
13703 Lemoli
Ave Hawthorne,
CA 90250
BLDR-2024-
1171 ADU
R 6/5/2024111 NONE No N/A Approved Ministerial
4042-011-005
4755 W 134th
St Hawthorne,
CA 90250
BLDR-2024-
1181 ADU
O 6/10/2024111 NONE No N/A Pending Ministerial
4071-001-023
3603 W 144th
Pl Hawthorne,
CA 90250
BLDR-2024-
1182 ADU
O 6/11/2024111 NONE No N/A Pending Ministerial
4045-007-024
4359 W 136th
St Hawthorne,
CA 90250
BLDR-2024-
1184 ADU
R 6/12/2024222 NONE No N/A Pending Ministerial
4145-009-019
13207 Delafield
Ave Hawthorne,
CA 90250
BLDR-2024-
1188 ADU
O 6/17/2024111 NONE No N/A Approved Ministerial
4045-010-034
4316 W 138th
St Unit: A
Hawthorne, CA
90250
BLDR-2024-
1196 ADU
O 6/25/2024111 NONE No N/A Pending Ministerial
4043-001-020
4757 W 137th
St Hawthorne,
CA 90250
BLDR-2024-
1209 ADU
O 7/1/2024111 NONE No N/A Pending Ministerial
4043-017-006
13902 Truro
Ave Hawthorne,
CA 90250
BLDR-2024-
1205 ADU
O 7/1/2024111 NONE No N/A Approved Ministerial
4042-028-008
4453 W. 131St
Hawthorne, CA
90250
BLDR-2024-
1216 ADU
O 7/5/2024111 NONE No N/A Pending Ministerial
4047-025-010
11958 Menlo
Ave Hawthorne,
CA 90250
BLDR-2024-
1226 ADU
R 7/9/2024111 NONE No N/A Pending Ministerial
4048-020-020
4048-020-022
3670 W
Imperial Hwy
Hawthorne, CA
90303
BLDR-2024-
1234 ADU
R 7/11/2024555 NONE No N/A Pending Ministerial
4043-008-029
4756 W 137th
St Hawthorne,
CA 90250
BLDR-2024-
1245 ADU
R 7/17/2024111 NONE No N/A Pending Ministerial
4043-008-029
4756 W 137th
St Hawthorne,
CA 90250
BLDR-2024-
1246 ADU
R 7/17/2024111 NONE No N/A Pending Ministerial
4037-026-002
4605 W
Imperial Hwy
Hawthorne, CA
90304
BLDR-2024-
1255 ADU
R 7/19/2024111 NONE No N/A Pending Ministerial
4071-002-009
3614 W 144th
Pl Hawthorne,
CA 90250
BLDR-2024-
1264 ADU
O 7/26/2024111 NONE No N/A Pending Ministerial
4045-033-026
4055 W 141st
Street Unit: A
Hawthorne, CA
90250
BLDR-2024-
1267 ADU
O 7/31/2024111 NONE No N/A Approved Ministerial
4141-004-066
11613 Sundale
Ave Hawthorne,
CA 90250
BLDR-2024-
1275 ADU
O 8/2/2024111 NONE No N/A Approved Ministerial
4071-008-005
3338 W 147th
St Hawthorne,
CA 90250
BLDR-2024-
1282 ADU
O 8/5/2024111 NONE No N/A Pending Ministerial
4050-026-047
13400 Cordary
Ave Hawthorne,
CA 90250
BLDR-2024-
1289 ADU
R 8/12/2024111 NONE No N/A Withdrawn Ministerial
4052-028-067
3320 W 139th
St Hawthorne,
CA 90250
BLDR-2024-
1296 ADU
R 8/20/2024222 NONE No N/A Pending Ministerial
4145-009-019
13207 Delafield
Ave Hawthorne,
CA 90250
BLDR-2024-
1306 ADU
O 8/27/2024111 NONE No N/A Approved Ministerial
4045-033-026
4055 W 141st
St Unit: C
Hawthorne, CA
90250
BLDR-2024-
1310 ADU
O 8/29/2024111 NONE No N/A Approved Ministerial
4037-024-012
11304 S
Firmona Ave
Hawthorne, CA
90304
BLDR-2024-
1314 ADU
R 8/30/2024111 NONE No N/A Pending Ministerial
4056-026-032
11719 Atkinson
Ave Hawthorne,
CA 90250
BLDR-2024-
1323 ADU
R 9/4/2024111 NONE No N/A Pending Ministerial
4048-011-036
3938 W 119Th
Hawthorne, CA
90250
BLDR-2024-
1334 ADU
O 9/9/2024222 NONE No N/A Pending Ministerial
4042-022-020
4464 W 133rd
St Hawthorne,
CA 90250
BLDR-2024-
1336 ADU
O 9/9/2024111 NONE No N/A Pending Ministerial
4045-029-012
4042 W 135th
St Hawthorne,
CA 90250
BLDR-2024-
1335 ADU
R 9/9/2024111 NONE No N/A Pending Ministerial
4044-019-017
11876 Manor Dr
Hawthorne, CA
90250
BLDR-2024-
1343 ADU
O 9/12/2024111 NONE No N/A Pending Ministerial
4047-020-018
11851 Freeman
Ave Hawthorne,
CA 90250
BLDR-2024-
1341 ADU
O 9/12/2024111
SB9, SB 9
(2021) - Duplex
in SF Zone
No N/A Pending Ministerial
4048-018-023
3811 W 115th
St Hawthorne,
CA 90250
BLDR-2024-
1347 ADU
O 9/13/2024111 NONE No N/A Pending Ministerial
4041-009-025
12536 Truro
Ave Hawthorne,
CA 90250
BLDR-2024-
1348 ADU
O 9/16/2024111 NONE No N/A Pending Ministerial
4051-018-004
14105 Yukon
Ave Hawthorne,
CA 90250
BLDR-2024-
1353 ADU
R 9/19/2024111 NONE No N/A Pending Ministerial
4046-020-005
4214 W
Broadway
Hawthorne, CA
90250
BLDR-2024-
1361 ADU
O 9/25/2024111 NONE No N/A Pending Ministerial
4047-015-005
11626 Acacia
Ave Hawthorne,
CA 90250
BLDR-2024-
1372 ADU
O 9/26/2024111 NONE No N/A Pending Ministerial
4045-017-011
4160 W 134th
St Hawthorne,
CA 90250
BLDR-2024-
1374 ADU
O 9/30/2024222 NONE No N/A Pending Ministerial
4047-010-014
11726 Oxford
Ave Unit: A
Hawthorne, CA
90250
BLDR-2024-
1403 ADU
R 10/14/2024111 NONE No N/A Pending Ministerial
4043-007-022
4653 W 137th
Pl Hawthorne,
CA 90250
BLDR-2024-
1404 ADU
R 10/14/2024111 NONE No N/A Pending Ministerial
4044-027-003
4722 W 118th
St Hawthorne,
CA 90250
BLDR-2024-
1409 ADU
O 10/15/2024111 NONE No N/A Pending Ministerial
4046-022-011
12527 Oxford
Ave Hawthorne,
CA 90250
BLDR-2024-
1408 ADU
R 10/15/2024111 NONE No N/A Pending Ministerial
4141-018-009
4828 W 115th
St Hawthorne,
CA 90250
BLDR-2024-
1415 ADU
O 10/17/2024111 NONE No N/A Pending Ministerial
4050-019-015
3722 W 132nd
St Hawthorne,
CA 90250
BLDR-2024-
1418 ADU
R 10/21/2024111 NONE No N/A Pending Ministerial
4047-016-007,
4047-016-008,
4047-016-009
11736
Hawthorne Blvd
Hawthorne, CA
90250
BLDC-2024-
0513 5+
R 10/24/2024 80 200 100 100 NONE No N/A Pending Ministerial 4041-015-002
12502 Grevillea
Ave Unit: D
Hawthorne, CA
90250
BLDR-2024-
1430 ADU
R 10/25/2024111 NONE No N/A Pending Ministerial
4045-033-031
4085 W 141st
St Hawthorne,
CA 90250
BLDR-2024-
1432 ADU
O 10/28/2024222
SB9, SB 9
(2021) - Duplex
in SF Zone
No N/A Pending Ministerial
4045-033-031
4085 W 141st
St Hawthorne,
CA 90250
BLDR-2024-
1432 2 to 4
O 10/28/2024222
SB9, SB 9
(2021) - Duplex
in SF Zone
No N/A Pending Ministerial
4049-003-043
12516 Fonthill
Ave Hawthorne,
CA 90250
BLDR-2024-
1437 ADU
O 10/31/2024111 NONE No N/A Pending Ministerial
4043-026-006
4570 W 141st
St Hawthorne,
CA 90250
BLDR-2024-
1449 ADU
O 11/8/2024111 NONE No N/A Pending Ministerial
4051-025-009
13913 Doty Ave
Hawthorne, CA
90250
BLDR-2024-
1459 ADU
R 11/13/2024111 NONE No N/A Pending Ministerial
4047-007-010
11529 York Ave
Hawthorne, CA
90250
BLDR-2024-
1464 ADU
R 11/16/2024111 NONE No N/A Withdrawn Ministerial
4041-010-016
4519 W El
Segundo Blvd
Hawthorne, CA
90250
BLDR-2024-
1471 5+
R 11/19/2024 68 68 68 NONE No N/A Pending Ministerial
4044-013-022
4435 W 115th
St Hawthorne,
CA 90250
BLDR-2024-
1474 ADU
O 11/20/2024111 NONE No N/A Pending Ministerial
4050-014-022
13106
Kornblum Ave
Hawthorne, CA
90250
BLDR-2024-
1483 ADU
O 11/25/2024111 NONE No N/A Pending Ministerial
4052-009-008
13520 Lemoli
Ave Hawthorne,
CA 90250
BLDR-2024-
1495 ADU
R 12/6/2024111 NONE No N/A Pending Ministerial
4044-007-016
11507 Ramona
Ave Hawthorne,
CA 90250
BLDR-2024-
1497 ADU
R 12/7/2024111 NONE No N/A Pending Ministerial
4052-009-008
13520 Lemoli
Ave Unit: A
Hawthorne, CA
90250
BLDC-2024-
0541 ADU
R 12/10/2024111 NONE No N/A Pending Ministerial
4047-025-009
11952 Menlo
Ave Hawthorne,
CA 90250
BLDR-2024-
1526 ADU
O 12/16/2024111
SB9, SB 9
(2021) - Duplex
in SF Zone
No N/A Pending Ministerial
4072-019-010
14717 Fonthill
Ave Hawthorne,
CA 90250
BLDR-2024-
1520 ADU
O 12/16/2024111 NONE No N/A Pending Ministerial
4042-004-006
4661 W 130th
St Hawthorne,
CA 90250
BLDR-2024-
1522 ADU
O 12/16/2024111 NONE No N/A Pending Ministerial
4045-010-020
4302 W 138th
St Hawthorne,
CA 90250
BLDR-2024-
1528 ADU
R 12/17/2024111 NONE No N/A Pending Ministerial
4056-018-006
11631 Casimir
Ave Hawthorne,
CA 90250
BLDR-2024-
1531 ADU
O 12/20/2024111 NONE No N/A Pending Ministerial
4041-008-028
12231 Truro
Ave Hawthorne,
CA 90250
BLDR-2024-
1532 ADU
O 12/21/2024111
SB9, SB 9
(2021) - Duplex
in SF Zone
No N/A Pending Ministerial
Jurisdiction Hawthorne ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2024
(Jan. 1 - Dec.
31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning
Period 6th Cycle 10/15/2021 - 10/15/2029
Table A2
Streamlining Infill
Housing without
Financial Assistance or
Deed Restrictions
Term of
Affordability or
Deed Restriction
Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit Category
(SFA,SFD,2
to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Entitlement
Date
Approved
# of Units
issued
Entitlements
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Building
Permits Date
Issued
# of Units Issued
Building Permits
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Certificates of
Occupancy or
other forms of
readiness
(see instructions)
Date Issued
# of Units
issued
Certificates
of
Occupancy
or other
forms of
readiness
How many of
the units
were
Extremely
Low Income?
Please select
the state
streamlining
provision the
project was
APPROVED
pursuant to.
(may select
multiple)
Infill Units?
Y/N+
Assistance
Programs for Each
Development
(may select
multiple - see
instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable
without financial
assistance or deed
restrictions, explain how
the locality determined the
units were affordable
(see instructions)
Term of Affordability
or Deed Restriction
(years) (if affordable
in perpetuity enter
1000)+
Number of
Demolished/Destro
yed Units
Demolished
or Destroyed
Units
Demolished/
Destroyed
Units
Owner or
Renter
Total Density Bonus
Applied to the Project
(Percentage Increase in
Total Allowable Units or
Total Maximum Allowable
Residential Gross Floor
Area)
Number of Other
Incentives,
Concessions,
Waivers, or Other
Modifications Given
to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the
incentives,
concessions,
waivers, and
modifications
(Excluding
Parking Waivers
or Parking
Modifications)
Did the project
receive a reduction
or waiver of parking
standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 0 0 0 0 0 0 68 68 0 0 0 0 0 0 66 66 0 0 0 0 0 0 32 32 0 0 4041-013-010,
4041-013-011,
4041-013-013,
4041-013-014,
4041-013-015,
4041-013-016,
4041-010-017,
4041-010-018,
4041-013-019,
4042-031-005,
4042-031-006,
4042-031-007,
4519 and 4520 W.
El Segundo Blvd.
Hawthorne, CA
90250
SD-2024-0002 5+ R 68 7/3/2024 68 0 0 0 NONE N
4041-011-042
12451 Grevillea
Ave Hawthorne,
CA 90250
BLDR-2023-0650 ADU R 0 2 2/20/2024 2 0 0 NONE N
4047-026-023
11905 Menlo Ave
Hawthorne, CA
90250
BLDR-2022-0216 ADU O 0 1 2/27/2024 1 0 0 NONE N
4050-008-030
13118 Cordary
Ave Hawthorne,
CA 90250
BLDR-2023-0709 ADU R 0 1 3/4/2024 1 0 0 NONE N
4046-022-009
12509 Oxford Ave
Unit: B Hawthorne,
CA 90250
BLDR-2023-0710 ADU O 0 1 3/7/2024 1 0 0 NONE N
4042-024-005
4451 W 133rd St
Hawthorne, CA
90250
BLDR-2023-0734 ADU O 0 1 3/11/2024 1 0 0 NONE N
4042-021-008
4565 W 134th St
Hawthorne, CA
90250
BLDR-2023-0754 ADU O 0 1 3/11/2024 1 0 0 NONE N
4141-014-022
11616 Sundale
Ave Hawthorne,
CA 90250
BLDR-2023-0742 ADU R 0 1 3/14/2024 1 0 0 NONE N
4142-015-005
13637 Washington
Ave Hawthorne,
CA 90250
BLDR-2023-0683 ADU O 0 1 3/14/2024 1 0 0 NONE N
4048-019-005
3734 Imperial
Highway
Hawthorne, CA
90250
BLDR-2023-0724 ADU O 0 1 4/3/2024 1 0 0 NONE N
4051-008-030
13529 Doty Ave
Hawthorne, CA
90250
BLDR-2023-0368 ADU R 0 2 4/9/2024 2 0 0 NONE N
4052-029-027
14031 Cerise Ave
Hawthorne, CA
90250
BLDR-2023-0500 ADU R 0 1 4/9/2024 1 0 0 NONE N
4043-031-003
4586 W 142nd St
Hawthorne, CA
90250
BLDR-2023-0824 ADU O 0 1 4/18/2024 1 0 0 NONE N
4052-010-013
3239 W 139th St
Hawthorne, CA
90250
BLDR-2023-0318 ADU O 0 1 5/2/2024 1 0 0 NONE N
4042-015-022
4778 W 135th St
Hawthorne, CA
90250
BLDR-2023-0471 ADU O 0 1 5/13/2024 1 0 0 NONE N
4042-012-005
4665 W 134th St
Hawthorne, CA
90250
BLDR-2023-0794 SFD O 0 1 5/14/2024 1 0 0 NONE N
4045-033-026
4055 W 141st St
Unit: A&B
Hawthorne, CA
90250
BLDR-2023-0624 ADU O 0 2 5/14/2024 2 0 0 NONE N
4043-008-006
4750 W 137th St
Hawthorne, CA
90250
BLDR-2023-0345 ADU R 0 1 5/16/2024 1 0 0 NONE N
4142-002-083
4939 W 121st St
Unit: A Hawthorne,
CA 90250
BLDR-2024-1138 ADU O 0 1 5/16/2024 1 0 0 NONE N
4042-004-009
4641 W 130th St
Unit: B & C
Hawthorne, CA
90250
BLDR-2023-0600 ADU O 0 2 5/16/2024 2 0 0
SB 9, SB 9 (2021) -
Duplex in SF Zone N
4045-015-019
13644 Washington
Ave Hawthorne,
CA 90250
BLDR-2024-0970 ADU O 0 1 5/24/2024 1 0 0 NONE N
4044-022-003
4575 W 120th St
Hawthorne, CA
90250
BLDR-2023-0725 ADU O 0 1 5/29/2024 1 0 0 NONE N
4046-011-007
12329 Oxford Ave
Hawthorne, CA
90250
BLDR-2023-0847 ADU O 0 1 6/4/2024 1 0 0 NONE N
4050-005-009
13112 Roselle Ave
Hawthorne, CA
90250
BLDR-2023-0731 ADU R 0 2 6/6/2024 2 0 0 NONE N
4047-027-034
4235 W 120th
Street Hawthorne,
CA 90250
BLDR-2022-0077 ADU R 0 1 6/21/2024 1 0 0 NONE N
4141-014-004
4915 W 118th St
Hawthorne, CA
90250
BLDR-2023-0843 ADU R 0 1 7/11/2024 1 0 0 NONE N
4045-012-019
13915 Jefferson
Ave Unit: B
Hawthorne, CA
90250
BLDR-2023-0696 ADU O 0 1 7/15/2024 1 0 0 NONE N
4042-005-016
4734 W 130th St
Hawthorne, CA
90250
BLDR-2023-0678 ADU R 0 1 7/17/2024 1 0 0 NONE N
4045-033-026
4055 W 141st
Street Unit: A
Hawthorne, CA
90250
BLDR-2024-1267 ADU O 0 1 7/31/2024 1 0 0 NONE N
4044-025-012
11852 Eucalyptus
Ave Hawthorne,
CA 90250
BLDR-2024-0957 ADU R 0 2 8/6/2024 2 0 0 NONE N
4044-025-014
11846 Eucalyptus
Ave Hawthorne,
CA 90250
BLDR-2024-0903 ADU R 0 2 8/6/2024 2 0 0 NONE N
4072-009-001
14637 Bodger Ave
Hawthorne, CA
90250
BLDR-2024-0901 ADU O 0 1 8/12/2024 1 0 0 NONE N
4141-003-072
5007 W 118th St
Hawthorne, CA
90250
BLDR-2023-0840 ADU R 0 1 8/13/2024 1 0 0 NONE N
4145-009-019
13207 Delafield
Ave Hawthorne,
CA 90250
BLDR-2024-1306 ADU O 0 1 8/27/2024 1 0 0 NONE N
4042-017-001
4599 W 136th St
Hawthorne, CA
90250
BLDR-2024-0986 ADU O 0 1 9/10/2024 1 0 0 NONE N
4052-01-3028
3150 W 135th St
Hawthorne, CA
90250
BLDR-2022-0099 ADU R 0 1 9/13/2024 1 0 0 NONE N
4050-029-024
13313 Roselle Ave
Hawthorne, CA
90250
BLDR-2024-1038 ADU O 0 1 9/25/2024 1 0 0 NONE N
4046-013-002
4239 W Broadway
Hawthorne, CA
90250
BLDR-2022-0122 ADU O 0 1 9/26/2024 1 0 0 NONE N
4045-008-034
13637 Washington
Ave Hawthorne,
CA 90250
BLDR-2024-1167 ADU O 0 1 10/8/2024 1 0 0
SB9, SB 9 (2021) -
Duplex in SF Zone N
4071-005-031
14906 Cranbrook
Ave Hawthorne,
CA 90250
BLDR-2023-0347 ADU O 0 1 10/16/2024 1 0 0 NONE N
4051-014-020
13802 Kornblum
Ave Hawthorne,
CA 90250
BLDR-2023-0787 ADU O 0 1 10/23/2024 1 0 0 NONE N
4141-004-066
11613 Sundale
Ave Hawthorne,
CA 90250
BLDR-2024-1275 ADU O 0 1 10/23/2024 1 0 0 NONE N
4046-013-007
4213 W Broadway
Hawthorne, CA
90250
BLDR-2024-0881 ADU O 0 1 10/23/2024 1 0 0 NONE N
4051-014-020
13802 Kornblum
Ave Hawthorne,
CA 90250
BLDR-2023-0753 ADU O 0 1 10/23/2024 1 0 0 NONE N
4045-010-020
4302 W 138th St
Hawthorne, CA
90250
BLDR-2023-0493 ADU R 0 1 10/24/2024 1 0 0 NONE N
4145-009-019
13207 Delafield
Ave Hawthorne,
CA 90250
BLDR-2024-1188 ADU O 0 1 11/6/2024 1 0 0 NONE N
4047-007-010
11529 York Ave
Hawthorne, CA
90250
BLDR-2024-1023 ADU R 0 1 11/19/2024 1 0 0 NONE N
Note: "+" indicates an optional field
Housing with Financial
Assistance and/or Deed
Restrictions
Project Identifier Demolished/Destroyed Units
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
Jurisdiction Hawthorne ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2024
(Jan. 1 - Dec.
31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning
Period 6th Cycle 10/15/2021 - 10/15/2029
Note: "+" indicates an optional field
4044-023-010
11825 Ramona
Avenue
Hawthorne, CA
90250
BLDR-2022-0029 ADUR
0 1 11/25/2024100 NONEN
4043-011-018
4507 W 138th St
Hawthorne, CA
90250
BLDR-2024-1163 ADUR
0 2 11/25/2024200 NONEN
4043-017-006
13902 Truro Ave
Hawthorne, CA
90250
BLDR-2024-1205 ADUO
0 1 12/6/2024100 NONEN
4052-009-008
13520 Lemoli Ave
Unit: A Hawthorne,
CA 90250
BLDC-2024-0541 ADUR
0 1 12/10/2024100 NONEN
4046-012-024
12242 Freeman
Ave Hawthorne,
CA 90250
BLDR-2023-0821 ADUO
0 1 12/19/2024100 NONEN
4052-007-007
13703 Lemoli Ave
Hawthorne, CA
90250
BLDR-2024-1171 ADUR
0 1 12/30/2024100 NONEN
4042-005-015
4724 W 130th St
Unit: D Hawthorne,
CA 90250
BLDR-2023-0639 ADUR
0 1 1/24/202411 5/30/202410 NONEN
4142-015-005
4840 W 123rd PL
Unit: B Hawthorne,
CA 90250
BLDR-2023-0790 ADUO
0 1 3/4/202411 10/23/202410 NONEN
4071-004-011
14903 Cranbrook
Ave Unit: B
Hawthorne, CA
90250
BLDR-2024-0891 ADUO
0 1 3/7/202411 9/27/202410 NONEN
4041-004-020
12322 Ramona
Ave Hawthorne,
CA 90250
BLDR-2023-0457 ADUO
0 1 3/11/202411 6/13/202410 NONEN
4072-009-030
3857 W 146th St
Unit: B Hawthorne,
CA 90250
BLDR-2023-0850 ADUO
0 1 4/22/202411 9/24/202410 NONEN
4145-009-019
13207 Delafield
Ave Hawthorne,
CA 90250
BLDR-2023-0862 ADUO
0 1 6/24/202411 12/12/202410 NONEN
4045-018-020
13333 Jefferson
Ave
Hawthorne, CA
90250
BLDR-2022-0117 ADUO
0 01 1/17/20241 NONEN
4044-014-023
4444 W 115th St
Hawthorne, CA
90250
BLDR-2022-0182 ADU R
0 01 1/19/20241 NONEN
4052-009-019
3214 W 135th St
Hawthorne, CA
90250
BLDR-2023-0343 ADUO
0 01 1/29/20241 NONEN
4046-020-010
12511 Freeman
Ave
Hawthorne, CA
90250
BLDR-2022-0224 ADUO
0 01 1/31/20241 NONEN
4050-027-003
3916 W 132nd St
Unit: B
Hawthorne, CA
90250
BLDR-2022-0097 ADUO
0 01 1/31/20241 NONEN
4041-011-017
14117 Doty Ave
Unit: B
Hawthorne, CA
90250
BLDR-2023-0617 ADUR
0 01 2/1/20241 NONEN
4041-011-017
4564 W
Broadway
Hawthorne, CA
90250
BLDR-2023-0313 ADUO
0 01 2/22/20241 NONEN
4041-003-019
12145 Grevillea
Ave Unit: C
Hawthorne, CA
90250
BLDR-2023-0332 ADUO
0 01 2/27/20241 NONEN
4045-008-034
13637 Washington
Ave
Hawthorne, CA
90250
BLDR-2023-0683 ADUR
0 01 2/27/20241 NONEN
4145-039-010
5527 W 141st
Street
Hawthorne, CA
90250
BLDR-2022-0057 ADUO
0 01 3/14/20241 NONEN
4047-018-002
11802 Acacia Ave
Unit: D
Hawthorne, CA
90250
BLDR-2022-0103 ADUR
0 01 3/15/20241 NONEN
4052-009-035
3242 W 135th St
Hawthorne, CA
90250
BLDR-2023-0305 ADUO
0 01 3/26/20241 NONEN
4042-010-026
4702 W 132nd
Street Unit: B
Hawthorne, CA
90250
BLDR-2022-0056 ADUO
0 01 4/16/20241 NONEN
4043-015-014
13919 Grevillea
Ave Unit: B
Hawthorne, CA
90250
BLDR-2022-0274 ADUO
0 01 5/6/20241 NONEN
4050-007-007
12825 Doty Ave
Unit: C
Hawthorne, CA
90250
BLDR-2023-0552 ADUR
0 01 5/8/20241 NONEN
4042-010-018
4636 W 132nd
Street Unit: B
Hawthorne, CA
90250
BLDR-2022-0078 ADUR
0 01 5/30/20241 NONEN
4077-006-002
14218 Jefferson
Ave
Hawthorne, CA
90250
BLDR-2022-0169 ADUR
0 01 7/2/20241 NONEN
4045-011-009
4389 W 141st St
Unit: 11-12
Hawthorne, CA
90250
BLDR-2023-0434 ADUR
0 02 7/5/20242 NONEN
4045-011-009
4389 W 141st St
Unit: 13-14
Hawthorne, CA
90250
BLDR-2023-0362 ADUR
0 02 7/5/20242 NONEN
4046-014-022
12304 Birch Ave
Unit: C
Hawthorne, CA
90250
BLDR-2023-0294 ADUR
0 01 7/23/20241 NONEN
4043-027-007
4654 W 141st
Street Unit: B
Hawthorne, CA
90250
BLDR-2023-0422 ADUO
0 01 10/22/20241 NONEN
4077-001-011
4054 W 141st
Street
Hawthorne, CA
90250
BLDR-2022-0060 ADUR
0 01 11/7/20241 NONEN
4142-014-019
12335 Sundale
Ave
Hawthorne, CA
90250
BLDR-2022-0178 ADUO
0 01 12/12/20241 NONEN
4046-013-005
4223 W Broadway
Unit: D
Hawthorne, CA
90250
BLDR-2023-0334 ADUO
0 01 12/12/20241 NONEN
Jurisdiction Hawthorne ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
1 Projection
Period 3 4
RHNA Allocation
by Income Level
Projection
Period -
06/30/2021-
10/14/2021
2021 2022 2023 2024 2025 2026 2027 2028 2029
Total Units to
Date (all
years)
Total Remaining
RHNA by
Income Level
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted 1 - - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Above Moderate 836 13 6 26 - 66 - - - - - 111 725
1,734
14 6 26 - 66 - - - - - 112 1,622
5 6 7
Extremely lowIncome Need 2021 2022 2023 2024 2025 2026 2027 2028 2029 Total Units to Date
Total Units
Remaining
223 - - - - - - - - - - 223
VLI Deed Restricted
VLI Non Deed Restricted
LI Deed Restricted
LI Non Deed Restricted
MI Deed Restricted
MI Non Deed Restricted
203
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.
Total RHNA
Total Units
Income Level
Very Low
Low
Extremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income housing need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.
Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).
Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data.
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected]. 249
-
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs. - Moderate
445
204
249
Please contact HCD if your data is different than the material supplied here 1 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
445
Jurisdiction Hawthorne ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Date of
Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of
Rezone
Very LowIncome Low-Income ModerateIncome
Above
ModerateIncome
Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning
Minimum
Density
Allowed
Maximum
Density
Allowed
Realistic
Capacity Vacant/Nonvacant Description of Existing Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
3 8
Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
Jurisdiction Hawthorne
Reporting Year 2024 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation Program 1: Adequate
Housing Sites
Apply identified changes to the City’s land
use policies and zoning standards to fully
accommodate the 2021-2029 RHNA.
Maintain and monitor the residential sites
inventory to ensure sufficient sites remain
to accommodate the RHNA allocation
throughout the planning period. Receive
and process development
applications for residential projects.
By October 15, 2023, amend
the Zoning Code to (i)
establish the
Housing Overlay, (ii) rezone
the identified sites from M-1
to R-3, and
(iii) increase the permitted
density in the Mixed Use
district of the
Downtown Hawthorne
Specific Plan, in order to
designate adequate
candidate sites with the
objective of meeting the
City’s remaining
RHNA of 1,374 units. Annual
monitoring and reporting
throughout the
planning period.
Complete.
Program 2: Monitor
Residential Capacity (No
Net Loss)
Maintain adequate capacity to
accommodate the City’s RHNA
obligations at all income levels throughout
the planning period. Report
as required through the HCD annual report
process.
Ongoing implementation, at
time of approval of a project
on a site
listed in the Housing
Element, and annual
reporting throughout the
planning period.
Ongoing.
Program 3: Public
Property Conversion to
Housing
Collaborate with the development
community on an annual basis,
including affordable housing developers, to
evaluate the viability of
developing city-owned land as affordable
housing.
Annually Ongoing.
Program 4: Replacement
of Units on Sites
For all project applications, identify need for
replacement of housing
units and ensure replacement, if required,
occurs.
Ongoing Ongoing.
Program 5: Facilitate
Affordable and Special
Needs Housing
Construction
Monitor the City’s existing affordable
housing stock and support
affordable housing developers in their
efforts to develop new
affordable units in Hawthorne. Monitor the
City’s options for special
needs housing and likewise support special
needs housing developers.
Annual outreach to the
development community;
provide ongoing
assistance to interested
affordable housing and
special needs housing
developers.
Ongoing.
Program 6: Mixed-Use
Development
Support the development of mixed-use
projects along transit corridors.
Ongoing implementation with
annual monitoring; prepare
objective
design standards for mixeduse development by
December 2023.
Complete.
Program 7: Accessory
Dwelling Units (ADUs)
Maintain an ADU ordinance consistent with
State law. Support the development of
accessory dwelling units in neighborhoods
throughout the
City.
Survey ADU owners/builders
to determine affordability and
update ADU
application to inquire about
affordability level (2022);
identify and
evaluate potential incentives
to encourage production of
affordable
ADUs (2022-2023); present
findings to the City’s
Planning Commission
and/or City Council (2023);
prepare and distribute ADU
factsheet
(2022); implementation and
annual monitoring and
reporting
throughout the planning
period via the Housing
Element Annual
Progress Report
(continuous).
Ongoing.
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.
Table D
Program Implementation Status pursuant to GC Section 65583 Program 8: Density Bonus
Implementation
Continue to implement density bonuses
consistent with State law.
Promote the use of density bonus
incentives and provide technical
assistance to developers in utilizing the
density bonus to maximize
feasibility and meet local housing needs.
Annual monitoring of
relevant legislation; annual
outreach to the
development community;
ongoing implementation
Ongoing.
Program 9: Multi-Family
Acquisition and
Rehabilitation
Acquire and rehabilitate two rental units
annually, targeting for
occupancy by extremely low and very lowincome households.
Support applications by CHDOs for
additional state and federal funding to
pursue the acquisition and rehabilitation of
larger
multifamily rental housing.
Ongoing Ongoing.
Program 10: California
Accessibility Standards
Compliance Program
Assure housing units accommodate
residents with disabilities.
Ongoing implementation;
updates to the City’s website
by February 15,
2022
Ongoing.
Program 11: Lot
Consolidation
Establish an administrative lot consolidation
procedure by April 2023;
develop incentives for lot consolidation by
April 2023; distribute a lot
consolidation incentives factsheet to the
development community by
October 2023; and provide incentives as
projects are submitted.
Identification of incentives by
April 2023 and distribution to
development community by
October 2023; ongoing
implementation and
education as part of biennial
outreach to developers.
In process.
Program 12: Rental
Assistance
An average of 1,160 Hawthorne
households were assisted by this
program annually during the prior planning
period. The objective is to
place a special emphasis on promoting the
program to the City’s special
needs populations, and maintain this level
of assistance as allowed by
the federal budget.
Ongoing implementation and
annual reporting throughout
the planning
period.
Ongoing.
Program 13: Preservation
of Existing Affordable
Units
Work with property owners, interest groups,
and the state and federal
governments to preserve the City’s
affordable housing stock.
Ongoing implementation and
annual monitoring and
reporting
throughout the planning
period. Within 60 days of
notice of intent to
convert at-risk units to
market rate rents, the City
will work with
potential purchasers using
HCD’s current list of
Qualified Entities
(https://www.hcd.ca.gov/poli
cy-research/preservingexistingaffordablehousing.shtml), and educate tenants of their rights.
Ongoing.
Program 14: Housing for
Extremely Low-Income
Households
The City will encourage the development of
housing for extremely lowincome
households through a variety of activities,
such as conducting outreach to housing
developers on an annual basis, providing
financial assistance (when feasible) or inkind technical assistance or land writedowns, providing expedited processing, identifying grant and funding opportunities,
applying for or supporting applications for
funding on an ongoing basis, reviewing and
prioritizing local funding at least twice in the
planning period, and/or offering additional
incentives beyond the
density bonus. The City will also educate
the development community
on the need for larger units suitable for
larger ELI households.
Ongoing, as projects are
processed through Planning
and Community
Development Department
and annual outreach with
local developers.
Ongoing.
Program 15: Single-Family
Residential Rehabilitation
Program
The Residential Rehabilitation Program will
assist approximately 10 housing units
annually for a total of 80 households.
Continue to provide information regarding
this program through brochures displayed
at City Hall, the Hawthorne Library, and
Memorial Center.
Identify and secure additional funding
sources annually.
Ongoing Ongoing.
Program 16: Code
Enforcement
Continue to enforce applicable sections of
the Hawthorne Municipal
Code, including property maintenance
standards and the California Building Code.
Identify and prioritize target areas.
Ongoing enforcement;
identify and prioritize target
areas (2021-2022)
Ongoing.
Program 17: Energy
Conservation and Energy
Efficiency Opportunities
Improve energy-efficiency in new and
existing development and
promote available programs and benefits to
all City residents,
especially lower income residents.
Ongoing implementation;
review the General Plan to
determine if
updates are appropriate no
later than December 2022
and complete
updates, if needed, no later
than December 2023.
Ongoing. General Plan review delayed due to staffing shortages.
Program 18: Monitor
Changes in Federal and
State Housing, Planning,
and Zoning Laws
Monitor state and federal legislation as well
as City development
processes and zoning regulations to identify
and remove constraints to housing.
Ongoing implementation and
annual reporting throughout
the planning
period.
Ongoing.
Program 19: Zoning Code
Amendments – Housing
Constraints
Ensure that the City’s Zoning Code is
consistent with State law and
update the Zoning Code as needed to
comply with future changes.
Zoning Code Amendments
adopted by December 2022. In process.
Program 20: Mitigation of
Nongovernmental
Constraints
Promote the use of the preapplication
process for all applicants, with
the goal of working with 85% of
applications.
Ongoing implementation and
annual reporting throughout
the planning
period.
Ongoing.
Program 21: Fair Housing
Services
Support fair housing services provider and
efforts to minimize
discriminatory housing practices.
Annual allocation of funds to
fair housing services
provider. Annual
monitoring and reporting
throughout the planning
period through the
Housing Element Annual
Progress Report (APR) and
the Consolidated
Annual Performance and
Evaluation Report (CAPER).
Ongoing.
Program 22: Affirmatively
Furthering Fair Housing
Outreach and
Coordination Program
Facilitate equal and fair housing
opportunities by implementing actions to
affirmatively further fair housing and
opportunities for all persons regardless of
race, religion, sex, age, marital or familial
status, ancestry, national origin, color,
disability, or other protected characteristics
through provision of information,
coordination, and education on fair housing
law and practices to residents, landlords,
and housing developers.
Ongoing outreach and
coordination, beginning
immediately; annual
review of fair housing
educational information to
ensure that the most
recent information provided
by the City’s fair housing
services provider
is being disseminated;
annual presentations and
media outreach.
Ongoing.
Program 23: Economic
Displacement Risk
Analysis
Understand the potential for market-force
economic displacement and
consider programs to address the issue, if
necessary.
Conduct analysis by
December 31, 2023 and
establish resulting programs
(if any) by December 31,
2024. Ongoing
implementation and reporting
throughout the planning
period through the Housing
Element Annual
Progress Report (APR).
In process.
Jurisdiction Hawthorne ANNUAL ELEMENT PROGRESS REPORT
Reporting
Period 2024
(Jan. 1 - Dec.
31) Housing Element Implementation
Planning 6th Cycle 10/15/2021 - 10/15/2029
Description of
Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of
Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020
Jurisdiction Hawthorne ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2024
(Jan. 1 - Dec.
31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 10/15/2021 - 10/15/2029
The description should adequately document
how each unit complies with subsection (c) of
Government Code Section 65583.1+.
For detailed reporting requirements, see the
chcklist here:
Extremely LowIncome+Very LowIncome+
Low-Income+TOTAL UNITS+
Extremely LowIncome+Very LowIncome+
Low-Income+
TOTAL
UNITS+
https://www.hcd.ca.gov/communitydevelopment/docs/adequate-sites-checklist.pdf Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.
Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD at [email protected] and we will unlock the form which enable you to populate these fields.
Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020
Jurisdiction Hawthorne ANNUAL ELEMENT PROGRESS REPORT
Note: "+" indicates an
optional field
Reporting
Period 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning
Period 6th Cycle 10/15/2021 - 10/15/2029
Notes
2 3 6
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit
Category
(2 to 4,5+)
Tenure
R=Renter
Very LowIncome Deed
Restricted
Very LowIncome
Non Deed
Restricted
Low- Income Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Total Moderate Income
Units Converted from
Above Moderate
Date
Converted Notes
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0
Table F2
Above Moderate Income Units Converted to Moderate Income Pursuant to Government Code section 65400.2 For up to 25 percent of a jurisdiction’s moderate-income regional housing need allocation, the planning agency may include the number of units in an existing multifamily building that were converted to deed-restricted rental housing for moderate-income households by the imposition of affordability covenants and restrictions for the unit. Before adding information to this table, please ensure housing developments meet the requirements described in Government Code 65400.2(b). 5 Project Identifier Unit Types
1 4
Affordability by Household Incomes After Conversion Units credited toward Moderate Income RHNA
Jurisdiction Hawthorne
Reporting
Period 2024
(Jan. 1 - Dec.
Planning 31)
Period 6th Cycle 10/15/2021 - 10/15/2029 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
2 3 4
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Realistic
Capacity
Identified in the
Housing
Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting
Jurisdiction Hawthorne Note: "+" indicates an optional field Reporting
Period 2024
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Designation Size Notes
1 2 3 4 5 6 7
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
NOTE: This table must contain an invenory of
ALL surplus/excess lands the reporting
jurisdiction owns
Summary Row: Start Data Entry Below
Parcel Identifier
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table H
Locally Owned Surplus Sites
For Los Angeles County jurisdictions, please format the APN's as follows:9999-999-999 Jurisdiction Hawthorne ANNUAL ELEMENT PROGRESS REPORT
Reporting
Period 2024
(Jan. 1 - Dec.
31) Housing Element Implementation
Planning
Period 6th Cycle 10/15/2021 - 10/15/2029
Project Type Date
Units
(Beds/Student
Capacity) Granted
Notes
2 3 5 6
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Unit Category
(SH - Student
Housing)
Date
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Total Additional
Beds Created Due
to Density Bonus
Notes
Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Section 65915 Project Identifier Units (Beds/Student Capacity) Approved 1 4
NOTE: STUDENT HOUSING WITH DENSITY BONUS
ONLY. This table only needs to be completed if there
were student housing projects WITH a density bonus
approved pursuant to Government Code65915(b)(1)(F)
Annual Progress Report January 2020
Jurisdiction Hawthorne ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2024 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Does the Jurisdiction have a local tenant preference policy? If the jurisdiction has a local tenant preference policy, provide a link to the jurisdiction's webpage containing authorizing local ordinance and supporting materials.
Notes
Table K
Tenant Preference Policy
Local governments are required to inform HCD about any local tenant preference ordinance the local government maintains when the jurisdiction submits their annual progress report on housing approvals and production, per Government Code 7061 (SB 649, 2022, Cortese). Effective January 1, 2023, local governments adopting a tenant preference are required to create a webpage on their internet website containing authorizing local ordinance and supporting materials, no more than 90 days after the ordinance becomes operational.
Jurisdiction Hawthorne
Reporting Year 2024 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.
Task $ Amount Awarded $ Cumulative Reimbursement Requested Other Funding Notes
Project Initiation, Management and Meetings Phase One $1,290.00 $1,290.00 None The City has issued an RFP to hire an independent
consultant to prepare the Housing, Safety and
Environmental Justice Elements and environmental
assessment. The RFP was issued on August 8, 2020,
and on December 15, 2020, the City awarded a
contract to De Novo Planning Group (De Novo) to
prepare the Housing, Safety and Environmental
Justice Elements and environmental assessment.
The Kick-Off Meeting was held on December 30,
2020.
Data Gathering and Analysis for Safety Element $9,180.00 $9,180.00 None The Consultant has reviewed and analyzed relevant
data and information sources for the preparation of
the targeted updates to the Safety Element.
Data Gathering and Analysis for EJ Element $8,850.00 $8,850.00 None The Consultant has reviewed and analyzed relevant
data and information sources for the preparation of
the Environmental Justice Element.
Preparing Drafts of Safety and EJ Elements $15,105.00 $15,105.00 None The Consultant has prepared drafts of the
Environmental Justice Element and targeted
updates to the Safety Element. The Environmental
Justice and targeted Safety update was approved
by the City Council on March 8, 2022.
Community Engagement $7,735.00 $7,735.00 None
The Consultant developed and has completed
community engagement services. The consultant
provided public outreach to community residents
and businesses in community workshops, focus
group meetings, and one-on- one interviews. The
consultant utilized on-line surveys, news articles,
city website, and social media to disseminate public
information. Public information materials were
printed in English and Spanish, and workshops
offered bi-lingual interpretation services.
Housing Element $0.00 $0.00 None
Although the Housing Element is not a part of the
LEAP funded activities, the City is including the
Housing Element in this timeline to provide context
to the overall project. LEAP funds are not budgeted
towards the completion of the Housing Element as
indicated in the grant Project Timeline and Budget.
CEQA Compliance, IS/ND $4,625.00 $4,625.00 Other
The consultant has prepared a Negative
Declaration for the Housing Element,
Environmental Justice Element, and targeted
updates to the Safety Element. The Notice of Intent
was filed with the County Clerk on December 6,
2021 and the Negative Declaration was approved
by the City on March 8, 2022. The majority of the
environmental assessment is paid from SB-2 funds
due to related analysis to the Housing Element
versus the Environmental Justice and targeted
updates to the Safety Element. The SB-2 grant
provided $15,820 towards the Negative Declaration
costs. The City is requesting, in this line-item,
$4,625 from the LEAP grant for Phase One CEQA
expenses as shown in the city’s amended Project
Description and Budget that was approved by HCD
on December 30, 2021.
Adopt Housing Element $0.00 $0.00 None LEAP grant funds were not used towards any portion of the drafting the Housing Element.
Adopt Safety and EJ Elements $2,320.00 $2,320.00 None
The targeted Safety Element update and the
Environmental Justice Element were adopted by
the City on March 8, 2022.
Completed
Completed
ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable. $ 300,000.00
Task Status
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Project Management for Phases One and Two $40,000.00 $40,000.00 None This task has been successsfully completed.On
August 2, 2024, HCD acknowledged receipt of the
City's Final Report and Final RFR for payment.
Project Initiation, Management and Meetings Phase Two $1,000.00 $1,000.00 None This task has been successfully completed. The
consultant maintained effective communication
throughout the completion of the Project.
Data Gathering and Analysis for Code Amendments $15,000.00 $15,000.00 None This task has been successfully completed.
Community Engagement $35,000.00 $35,000.00 None
This task has been successfully completed. The City
maintained its community enegagement
throughout the preparation of the studies,
proposed policies and draft documents. As a result,
there were no community objections raised during
the adoption of the code amendments.
Preparing Drafts of Code Amendments $51,583.00 $51,583.00 None This task has been completed.
CEQA Compliance $106,312.00 $106,312.00 None This task has been completed.
Adopt Code Amendments $2,000.00 $2,000.00 None
This task has been completed. There was no
community objection at the City Council public
hearing.
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
68 68
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
66 66
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
32 32
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
Completed
Completed
Completed
Completed
Completed
Completed
Completed
AGENDA ITEM NO. 16.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 03/25/2025
Originating Department: Planning
City Manager: Department Head:
SUBJECT:
Consultant Agreement with Kimley Horn to provide CEQA analysis for a project at the Hawthorne Municipal Airport.
RECOMMENDED MOTION:
Approve the Agreement with Kimley Horne for consulting services.
DISCUSSION:
The attached contract is to provide professional consulting services for a potential billboard project at the Hawthorne Municipal Airport. The costs of this contract are fully reimbursable by the applicant, Advanced Air, LLC under a separate Reimbursement Agreement, also attached. The Reimbursement Agreement covers a bit more than the Professional Services Agreement to cover staff time and the cost of public hearings.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Goal 2: Develop revenue-generating programs and adjust fees.
FISCAL IMPACT:
No impact. The cost of this agreement is covered by a Reimbursement Agreement with the project applicant.
NOTICING PROCEDURE:
None.
ATTACHMENTS
PSA Kimley Horne-billboards
Reimbursement Agreement-Advanced Air LLC
kimley-horn.com 1100 W Town and Country Road, Orange, CA 92868 714.786.6116 February 28, 2025
Mr. Gregg McClain
Planning Director
City of Hawthorne
4455 West 126th Street
Hawthorne, CA 90250
Re: Proposal to Provide Environmental Consulting Services for the Hawthorne Airport Electronic Billboards Project, City of Hawthorne, California
Dear Mr. McClain:
Kimley-Horn (“Kimley-Horn” or “Consultant”) is pleased to submit this Proposal to the City of Hawthorne (“City” or “Client”) to provide Environmental Consulting Services for the Hawthorne Airport Electronic Billboards Project (the “Project”).
PROJECT UNDERSTANDING
The City has received an application to allow construction and operation of two electronic/digital billboards within the Hawthorne Airport at the following locations:
• Southwest corner of West 120th Street and Prairie Avenue; and • Southeast of the driveway entrance to 12101 Crenshaw Boulevard.
The specifications for each billboard are as follows:
• Type: Digital
• Lighting: LED
• Dimensions: 48 feet wide by 14 feet tall; and
• Height: 46 feet maximum (pending verification).
Each billboard would be equipped with automatic dimming capability that allows them to automatically adjust as ambient light levels change.
The Applicant is also requesting approval of the following: an amendment to the Freeway Overlay Zone Map (Hawthorne Code § 17.88.020) to change the boundaries to include the Hawthorne Airport; Mr. Gregg McClain, February 28, 2025, Page 2
kimley-horn.com 1100 W Town and Country Road, Orange, CA 92868 714.786.6116 a Sign Permit for each billboard (Hawthorne Code Chapter 17:35: On-Premises Signs); and for each billboard, a Billboard Agreement (Hawthorne Code § 17.88.030). 1 In 2016, the City created the Freeway Overlay Zone (Ord. 2122 § 7, 2016) for the establishment of new and relocated billboards (Hawthorne Code Chapter 17.88: Freeway Overlay Zone). The City prepared an Initial Study/Mitigated Negative Declaration (“2016 IS/MND”) to evaluate the Freeway Overlay Zone’s environmental impacts. The 2016 IS/MND found the Freeway Overlay Zone would result in no impact/less than significant impact for all resource areas analyzed, except concerning aesthetics, cultural resources, and transportation, which were found to result in less than significant impacts with mitigation incorporated.
The 2016 IS/MND evaluated the environmental impacts associated with the Freeway Overlay Zone, as depicted on the Freeway Overlay Zone Map. The Applicant seeks to change the boundaries of the Freeway Overlay Zone to include the Hawthorne Airport, which constitutes a change to the project analyzed in the 2016 IS/MND. Project changes alone do not trigger requirements for subsequent review. CEQA allows use of Addenda to an IS/MND (and EIR) if none of the three triggers for subsequent review exist.
2 An agency may use an addendum to make changes or additions to the prior negative declaration (or EIR). (State CEQA Guidelines §§ 15164(a), (b).) Preliminarily, this Scope assumes preparation of an Addendum to the 2016 IS/MND is the appropriate CEQA clearance document for the Project, which will be verified upon completion of the Addendum.
The City is seeking an environmental consultant to analyze the Project’s potential environmental effects pursuant to CEQA.
SCOPE OF SERVICES
Kimley-Horn will provide the Scope of Services specifically set forth below. The Scope assumes the following:
• Baseline conditions, Project description, and approach will not change once Client issues the Notice to Proceed (NTP).
1 The Freeway Overlay Zone Map amendment and Billboard Agreement are subject to discretionary review by the Planning Commission and City Council, the Sign Permit is subject to ministerial review by the Director of Building and Safety. 2 Subsequent Review may be required if another discretionary approval is being considered and: (a) there are substantial changes to the project; (b) there are substantial changes in the project’s circumstances; or (c) new information that could not have been known at the time the IS/MND was approved/EIR certified becomes available and such changes or new information require major revisions to the previous IS/MND or EIR due to new significant environmental effects or a substantial increase in the severity of previously identified significant effects. (Pub. Res. Code § 21166; Guidelines § 15162(a).) Mr. Gregg McClain, February 28, 2025, Page 3
kimley-horn.com 1100 W Town and Country Road, Orange, CA 92868 714.786.6116 • Given their locations, Outdoor Advertising Act requirements (Outdoor Advertising Act Section 5272(a)(4)) do not apply to the proposed billboards, thus, no permitting or coordination with CalTrans is required.
• No permitting or coordination with agencies other than the City is required. • No design plans will be prepared.
• One Light and Glare Study will be prepared to address both billboards. • This Scope excludes any additional technical studies/CEQA documentation beyond an Addendum and the Light and Glare Study.
• For each deliverable, unless otherwise noted, Kimley-Horn will:
o Respond to one review cycle (one reconciled set of City comments) in Word redline format, and comments will not raise new substantive issues requiring re-analysis. o Additional review cycles are excluded and would require a budget augment. o Provide to City a “redline copy” that reflects the proposed edits and responds to comments and a “check copy” for City approval prior to finalizing. o Provide to City in electronic format (Word/PDF), unless otherwise noted TASK 1.0 LIGHT AND GLARE STUDY
Kimley-Horn will perform a lighting analysis of two electronic billboards with LED lighting, as described above.
Task 1.1: Field Review/Analysis
Kimley-Horn will perform a nighttime field visit to review the existing site conditions and collect illumination values using a light meter. If necessary, luminance values will be collected using a luminance meter. Values will be collected at up to four receptor sites with available access adjacent to the proposed billboard locations. If additional sites are required as part of the analysis, additional budget will be required.
In addition to light measurements, Kimley-Horn will perform a visual evaluation of the existing surrounding light sources near the billboard sites, reviewing glare, lighting uses, color temperature, and other relevant lighting characteristics. Kimley-Horn will take photos of the existing site conditions to be used as a visual reference during the analysis and to be included in the Study.
Task 1.2: Proposed Billboard Lighting Analysis
Kimley-Horn will prepare a photometric analysis and exhibits for the existing lighting and the proposed LED billboards. The photometric analysis will be calculated using AGi32 lighting software. We will create the AGi32 model using the lighting measurements taken in the field as a basis. To perform the proposed billboard lighting analysis, Kimley-Horn will utilize manufacturer-provided lighting studies for each of the two billboards.
Mr. Gregg McClain, February 28, 2025, Page 4
kimley-horn.com 1100 W Town and Country Road, Orange, CA 92868 714.786.6116 Kimley-Horn will analyze the lighting impact of the proposed LED billboards on the surrounding receptor sites using AGi32. We will evaluate illuminance, luminance, glare, and other commonly reviewed lighting metrics. We will review the impacts to the four receptor sites and review the impact to drivers on adjacent roadways, considering standards in the California Vehicle Code and American National Standards Institute (ANSI)/IES RP-8-22 – Recommended Practice: Lighting Roadway and Parking Facilities. Kimley-Horn will prepare photometric exhibits displaying the effects of the proposed billboards to be included in the Study.
Task 1.3: Technical Report
Kimley-Horn will prepare a technical report summarizing the results of the site visit, analysis, findings, and conclusions. The report will express standards, review methodology, existing conditions, field data collection, proposed lighting analysis, and conclusions and recommendations. The lighting analysis will evaluate glare and contrast on adjacent roadways and light trespass onto adjacent sites.
Standards to be reviewed and described may include City, Title 24, California Vehicle Code, and IESNA standards.
TASK 2.0: ADDENDUM TO THE 2016 IS/MND
As discussed above, an IS/MND was completed in 2016 for the Freeway Overlay Zone . The 2016 IS/MND found the Freeway Overlay Zone would result in no impact/less than significant impact for all resource areas analyzed, except concerning aesthetics, cultural resources, and transportation, which were found to result in less than significant impacts with mitigation incorporated.
An agency may use an addendum to make changes or additions to the prior negative declaration. (State CEQA Guidelines §§ 15164(a), (b).) State CEQA Guidelines §15164 provides general guidance regarding Addendums; however, it defers to State CEQA Guidelines §15162 to determine whether circumstances warrant preparation of subsequent analysis. That is, if a project fails to meet §15162 criteria, an Addendum may be appropriate. This finding must consider factors such as changes in the proposed project’s scope relative to the approved project, changes in surrounding circumstances that have occurred since the 2016 IS/MND was adopted, and the discovery of new information that was not known at the time the 2016 IS/MND was prepared. The Addendum test is the ability to provide substantial evidence showing that a proposed project would not create new significant adverse impacts or increase the severity of a significant adverse impact identified in the previous CEQA document.
Kimley-Horn will prepare an Addendum to the 2016 IS/MND that will include the minor additions/changes necessary to make the previous MND adequately apply to the proposed Project in the changed situation (i.e., the expanded Freeway Overlay Zone). Additionally, the Addendum will evaluate the environmental effects of the two proposed electronic/digital billboards, as appropriate.
The Addendum will include a brief explanation of the decision not to prepare a subsequent IS/MND (State CEQA Guidelines § 15164(e).).
Mr. Gregg McClain, February 28, 2025, Page 5
kimley-horn.com 1100 W Town and Country Road, Orange, CA 92868 714.786.6116 Task 2.1: State CEQA Guidelines Appendix G Checklist
For the environmental analysis, it is important to demonstrate that adequate consideration has been given to all the environmental topics previously analyzed in the 2016 IS/MND and sufficient evidence is provided to support the determination that the Addendum is the appropriate CEQA document.
Therefore, Kimley-Horn proposes to use the State CEQA Guidelines Appendix G Environmental Checklist as the basis for the analysis. Concerning any State CEQA Guidelines Appendix G thresholds adopted after the 2016 IS/MND’s adoption, the Addendum will not evaluate the Project’s potential to result in a significant effect. For each Appendix G threshold, the Addendum will summarize the 2016 IS/MND findings, evaluate the potential Project impacts, and determine whether the Project impact conclusions are consistent with the 2016 IS/MND significance determinations. Rather than focusing on the significance of the Project impacts, the analysis will confirm whether the impact was examined in the 2016 IS/MND. If the impact was not examined, the analysis will determine the impact’s significance. Each resource area analysis will also identify the regulatory framework (e.g., federal and State regulations, General Plan policies, Municipal Code Standards, and Standard Conditions of Approval) that are applicable to mitigate potentially significant Project impacts.
The State CEQA Guidelines do not specify the content or format for an Addendum. Kimley-Horn recommends the Addendum consist of the following sections: (1) Purpose of the Addendum; (2) Project Background; (3) Project Description, which would provide a project setting discussion; (4) Environmental Analysis; and (5) Sources Cited. The Mitigation Monitoring and Reporting Plan (MMRP) will be provided as an Appendix to the Addendum. The MMRP will identify 2016 IS/MND mitigation measures applicable to the Project, as well as any minor modifications to applicable measures and standard conditions of approval, based on regulatory and City requirements.
Task 2.2: Complete Addendum
Kimley-Horn will respond to one reconciled set of City comments on the Administrative Addendum.
Kimley-Horn will provide the City with a redline copy that reflects the proposed edits and responds to the City’s comments, and a check copy for approval prior to finalizing. The Addendum does not need to be circulated for public review. (Guidelines §§ 15164(c), (d).) TASK 3.0. NOTICE OF DETERMINATION AND STATE CLEARINGHOUSE FORMS Pursuant to AB 819, which took effect January 1, 2022, public agencies must submit all CEQA environmental documents to the State Clearinghouse (SCH) for publication to CEQAnet. Kimley-Horn will work with the City to obtain Submitter access to the CEQA Submit online platform. Kimley-Horn will prepare the Notice of Determination (“NOD”) and SCH Forms (Notice of Completion (NOC), Environmental Document Transmittal, and OPR Summary Form) for the Project and file these along with the Project’s Addendum to CEQAnet and the County Clerk on behalf of the City. The NOD will be filed within five working days of action on the Project. This Scope assumes that the City will provide the receipt of prior payment of California Department of Fish and Wildlife (CDFW) fees as a part of the 2016 IS/MND.
Mr. Gregg McClain, February 28, 2025, Page 6
kimley-horn.com 1100 W Town and Country Road, Orange, CA 92868 714.786.6116 TASK 4.0: PROJECT MANAGEMENT AND MEETINGS/HEARINGS
Task 4.1: Project Management
Kimley-Horn will be responsible for Project Management, including overall Project Team coordination and supervision, and ongoing consultation with the City. Project management responsibilities include task scheduling and assignment, contract administration and accounting, and coordination and communications with the City. Kimley-Horn will maintain communication to ensure compliance with the Scope of Work, budget, and schedule, and to disseminate Project information in a timely manner. This task assumes a three-month Project schedule.
Task 4.2: Meetings/Hearings
The Kimley-Horn CEQA Project Manager and one additional Kimley-Horn Staff will attend virtual meetings and represent the Project Team, as appropriate. This Task assumes up to 18 hours meeting attendance, including preparation, attendance, and follow-up, as appropriate. Should the City determine that additional meetings beyond the assumed hours required, services will be provided on a time and materials (T&M) basis.
INFORMATION PROVIDED BY CLIENT
Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information provided by the Client or the Client’s consultants or representatives. The Client shall provide all information requested by Kimley-Horn, including but not limited to the following:
• Other relevant studies, if any,
• Physical improvements (if any), and
• Required City permits.
PRELIMINARY SCHEDULE
Kimley-Horn is prepared to begin work immediately, and estimates completion of the Light and Glare Study and Administrative Addendum within six weeks of Notice to Proceed.
Mr. Gregg McClain, February 28, 2025, Page 7
kimley-horn.com 1100 W Town and Country Road, Orange, CA 92868 714.786.6116
FEE AND EXPENSES
Kimley-Horn will perform the Scope of Services outlined above on a labor fee plus expense basis with the maximum labor fee shown on Table 1: Fee and Expenses, except that additional efforts associated with Task 4.2 will be performed on a T&M basis, if required. Kimley-Horn will not exceed the total maximum labor fee shown without authorization from Client. Individual Task amounts are provided for budgeting purposes only. Kimley-Horn reserves the right to reallocate amounts among Tasks, as necessary.
TABLE 1: FEE AND EXPENSES
TASK # TASK FEE
1.0 LIGHT AND GLARE STUDY $43,800
2.0 ADDENDUM TO THE 2016 IS/MND $19,100
3.0 NOD AND STATE CLEARINGHOUSE FORMS $1,100
4.0 PROJECT MANAGEMENT AND MEETINGS
4.1 Project Management $4,100
4.2 Meetings/Hearings $6,000
Total Fee $74,100
Expenses $3,400
Total Fee and Expenses $77,500
Direct reimbursable expenses such as express delivery services, fees, air travel, and other direct expenses will be billed at 1.10 times cost. A percentage of labor fee will be added to each invoice to cover certain other expenses such as telecommunications, in-house reproduction, postage, supplies, Project-related computer time, and local mileage. Administrative time related to the Project will be billed hourly. All permitting, application, and similar Project fees will be paid directly by the Client.
Should the Client request Kimley-Horn to advance any such Project fees on the Client’s behalf, a separate invoice for such fees, with a ten percent (10%) markup, will be immediately issued to and paid by the Client.
Payment will be due within 30 days of your receipt of the invoice and should include the invoice number and Kimley-Horn Project Number.
CLOSURE
In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the attached Standard Provisions, which are incorporated by reference. As used in the Standard Provisions, "Consultant" shall refer to Kimley-Horn and Associates, Inc., and "Client" shall refer to City of Hawthorne.
Mr. Gregg McClain, February 28, 2025, Page 8
kimley-horn.com 1100 W Town and Country Road, Orange, CA 92868 714.786.6116 To expedite invoices and reduce paper waste, Kimley-Horn submits invoices via email in an Adobe PDF format. We can also provide a paper copy via regular mail, if requested. Please provide the following information:
____ Please email all invoices to ________________________________________ ____ Please copy ____________________________________________________ If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute the Agreement and return to us. We will commence services only after we have received a fully-executed agreement. Fees and times stated in this Proposal are valid for sixty (60) days after the date of this letter.
To ensure proper set up of your project so that we can get started, please complete and return with the signed copy of this Agreement the attached Request for Information. Failure to supply this information could result in delay in starting work on your project.
We appreciate the opportunity to provide these services to you. Please contact Rita Garcia at 714.786.6116 or [email protected], if you have any questions.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
By: Rita Garcia
Project Manager
kimley-horn.com 1100 W Town and Country Road, Orange, CA 92868 714.786.6116
CITY OF HAWTHORNE
By:
(signature) ____________________________
(print name) ____________________________
Title: ____________________________
Date: ____________________________
Client’s Federal Tax ID: _______________________________________ Client’s Business License No.: _______________________________________ Client’s Street Address: _______________________________________ _______________________________________
Attachments:
• Request for Information
• Standard Provisions
kimley-horn.com 1100 W Town and Country Road, Orange, CA 92868 714.786.6116 Request for Information
Please return this information with your signed contract; failure to provide this information could result in delay in starting your project
Client Identification
Full, Legal Name of Client
Mailing Address for Invoices
Contact for Billing Inquiries
Contact’s Phone and e-mail
Client is (check one) Owner Agent for Owner Unrelated to Owner
Property Identification
Parcel 1 Parcel 2 Parcel 3 Parcel 4
Street Address
County in which
Property is Located
Tax Assessor’s
Number(s)
Property Owner Identification
Owner 1 Owner 2 Owner 3 Owner 4
Owner(s) Name
Owner(s) Mailing
Address
Owner’s Phone No.
Owner of Which
Parcel #?
Project Funding Identification – List Funding Sources for the Project Attach additional sheets if there are more than 4 parcels or more than 4 owners Rev 01/18
11 KIMLEY-HORN AND ASSOCIATES, INC.
STANDARD PROVISIONS
(1) Consultant's Scope of Services and Additional Services. The Consultant will perform only the services specifically described in this Agreement. If requested by the Client and agreed to by the Consultant, the Consultant will perform Additional Services, which shall be governed by these provisions. Unless otherwise agreed to in writing, the Client shall pay the Consultant for any Additional Services an amount based upon the Consultant’s then-current hourly rates plus an amount to cover certain direct expenses including telecommunications, in-house reproduction, postage, supplies, project related computer time, and local mileage. Other direct expenses will be billed at 1.15 times cost.
(2) Client's Responsibilities. In addition to other responsibilities herein or imposed by law, the Client shall:
(a) Designate in writing a person to act as its representative, such person having complete authority to transmit instructions, receive information, and make or interpret the Client's decisions. (b) Provide all information and criteria as to the Client's requirements, objectives, and expectations for the project and all standards of development, design, or construction. (c) Provide the Consultant all available studies, plans, or other documents pertaining to the project, such as surveys, engineering data, environmental information, etc., all of which the Consultant may rely upon. (d) Arrange for access to the site and other property as required for the Consultant to provide its services. (e) Review all documents or reports presented by the Consultant and communicate decisions pertaining thereto within a reasonable time so as not to delay the Consultant. (f) Furnish approvals and permits from governmental authorities having jurisdiction over the project and approvals and consents from other parties as may be necessary.
(g) Obtain any independent accounting, legal, insurance, cost estimating and feasibility services required by Client. (h) Give prompt written notice to the Consultant whenever the Client becomes aware of any development that affects the Consultant's services or any defect or noncompliance in any aspect of the project. (3) Period of Services. Unless otherwise stated herein, the Consultant will begin work after receipt of a properly executed copy of this Agreement. This Agreement assumes conditions permitting continuous and orderly progress through completion of the services. Times for performance shall be extended as necessary for delays or suspensions due to circumstances that the Consultant does not control. If such delay or suspension extends for more than six months, Consultant’s compensation shall be renegotiated. (4) Method of Payment. Client shall pay Consultant as follows:
(a) Invoices will be submitted periodically for services performed and expenses incurred. Invoices are due and payable upon presentation. Client shall pay Consultant a time price differential of one and one-half percent (1.5%) of the outstanding amount of each invoice that is overdue for more than 30 days. The Client shall also pay any applicable sales tax. All retainers will be held by the Consultant and applied against the final invoice. If the Client fails to make any payment due under this or any other agreement within 30 days after presentation, the Consultant may, after giving notice to the Client, suspend services and withhold deliverables until all amounts due are paid, and may commence legal proceedings including filing liens to secure payment. (b) If the Client relies on payment or proceeds from a third party to pay Consultant and Client does not pay Consultant’s invoice within 60 days of receipt, Consultant may communicate directly with such third party to secure payment.
(c) If the Client objects to an invoice, it must advise the Consultant in writing giving its reasons within 14 days of receipt of the invoice or the Client’s objections will be waived, and the invoice shall conclusively be deemed due and owing. If the Client objects to only a portion of the invoice, payment for all other portions remains due. (d) If the Consultant initiates legal proceedings to collect payment, it may recover, in addition to all amounts due, its reasonable attorneys' fees, reasonable experts' fees, and other expenses related to the proceedings. Such expenses shall include the cost, at the Consultant's normal hourly billing rates, of the time devoted to such proceedings by its employees.
(e) The Client agrees that the payment to the Consultant is not subject to any contingency or condition. The Consultant may negotiate payment of any check tendered by the Client, even if the words “in full satisfaction” or words intended to have similar effect appear on the check without such negotiation being an accord and satisfaction of any disputed debt and without prejudicing any right of the Consultant to collect additional amounts from the Client.
(5) Use of Documents. All documents and data prepared by the Consultant are related exclusively to the services described in this Agreement, and may be used only if the Client has satisfied all of its obligations under this Rev 01/18
12 Agreement. They are not intended or represented to be suitable for use or reuse by the Client or others on extensions of this project or on any other project. Any modifications by the Client to any of the Consultant’s documents, or any reuse of the documents without written authorization by the Consultant will be at the Client's sole risk and without liability to the Consultant, and the Client shall indemnify, defend and hold the Consultant harmless from all claims, damages, losses and expenses, including but not limited to attorneys' fees, resulting therefrom. The Consultant’s electronic files and source code remain the property of the Consultant and shall be provided to the Client only if expressly provided for in this Agreement. Any electronic files not containing an electronic seal are provided only for the convenience of the Client, and use of them is at the Client’s sole risk. In the case of any defects in the electronic files or any discrepancies between them and the hardcopy of the documents prepared by the Consultant, the hardcopy shall govern. (6) Opinions of Cost. Because the Consultant does not control the cost of labor, materials, equipment or services furnished by others, methods of determining prices, or competitive bidding or market conditions, any opinions rendered as to costs, including but not limited to the costs of construction and materials, are made solely based on its judgment as a professional familiar with the industry. The Consultant cannot and does not guarantee that proposals, bids or actual costs will not vary from its opinions of cost. If the Client wishes greater assurance as to the amount of any cost, it shall employ an independent cost estimator. Consultant's services required to bring costs within any limitation established by the Client will be paid for as Additional Services. (7) Termination. The obligation to provide further services under this Agreement may be terminated by either party upon seven days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof, or upon thirty days’ written notice for the convenience of the terminating party. The Consultant shall be paid for all services rendered and expenses incurred to the effective date of termination, and other reasonable expenses incurred by the Consultant as a result of such termination. (8) Standard of Care. The standard of care applicable to Consultant’s services will be the degree of care and skill ordinarily exercised by consultants performing the same or similar services in the same locality at the time the services are provided. No warranty, express or implied, is made or intended by the Consultant's performance of services, and it is agreed that the Consultant is not a fiduciary with respect to the Client. (9) LIMITATION OF LIABILITY. In recognition of the relative risks and benefits of the Project to the Client and the Consultant, the risks are allocated such that, to the fullest extent allowed by law, and notwithstanding any other provisions of this Agreement or the existence of applicable insurance coverage, that the total liability, in the aggregate, of the Consultant and the Consultant's officers, directors, employees, agents, and subconsultants to the Client or to anyone claiming by, through or under the Client, for any and all claims, losses, costs or damages whatsoever arising out of or in any way related to the services under this Agreement from any causes, including but not limited to, the negligence, professional errors or omissions, strict liability or breach of contract or any warranty, express or implied, of the Consultant or the Consultant's officers, directors, employees, agents, and subconsultants, shall not exceed twice the total compensation received by the Consultant under this Agreement or $50,000, whichever is greater. Higher limits of liability may be negotiated for additional fee. This Section 9 is intended solely to limit the remedies available to the Client or those claiming by or through the Client, and nothing in this Section 9 shall require the Client to indemnify the Consultant. (10) Mutual Waiver of Consequential Damages. In no event shall either party be liable to the other for any consequential, incidental, punitive, or indirect damages including but not limited to loss of income or loss of profits. (11) Construction Costs. Under no circumstances shall the Consultant be liable for extra costs or other consequences due to unknown conditions, or related to the failure of contractors to perform work in accordance with the plans and specifications. Consultant shall have no liability whatsoever for any costs arising out of the Client’s decision to obtain bids or proceed with construction before the Consultant has issued final, fully-approved plans and specifications. The Client acknowledges that all preliminary plans are subject to substantial revision until plans are fully approved and all permits obtained.
(12) Certifications. All requests for the Consultant to execute certificates, lender consents, or other third-party reliance letters must be submitted to the Consultant at least 14 days prior to the requested date of execution. The Consultant shall not be required to execute certificates, consents, or third-party reliance letters that are inaccurate, that relate to facts of which the Consultant does not have actual knowledge, or that would cause the Consultant to violate applicable rules of professional responsibility.
Rev 01/18
13 (13) Dispute Resolution. All claims by the Client arising out of this Agreement or its breach shall be submitted first to mediation in accordance with the American Arbitration Association as a condition precedent to litigation.
Any mediation or civil action by Client must be commenced within one year of the accrual of the cause of action asserted but in no event later than allowed by applicable statutes. (14) Hazardous Substances and Conditions. Consultant shall not be a custodian, transporter, handler, arranger, contractor, or remediator with respect to hazardous substances and conditions. Consultant's services will be limited to analysis, recommendations, and reporting, including, when agreed to, plans and specifications for isolation, removal, or remediation. The Consultant will notify the Client of unanticipated hazardous substances or conditions of which the Consultant actually becomes aware. The Consultant may stop affected portions of its services until the hazardous substance or condition is eliminated.
(15) Construction Phase Services.
(a) If the Consultant prepares construction documents and the Consultant is not retained to make periodic site visits, the Client assumes all responsibility for interpretation of the documents and for construction observation, and the Client waives any claims against the Consultant in any way connected thereto. (b) The Consultant shall have no responsibility for any contractor's means, methods, techniques, equipment choice and usage, sequence, schedule, safety programs, or safety practices, nor shall Consultant have any authority or responsibility to stop or direct the work of any contractor. The Consultant's visits will be for the purpose of endeavoring to provide the Client a greater degree of confidence that the completed work of its contractors will generally conform to the construction documents prepared by the Consultant. Consultant neither guarantees the performance of contractors, nor assumes responsibility for any contractor’s failure to perform its work in accordance with the contract documents.
(c) The Consultant is not responsible for any duties assigned to it in the construction contract that are not expressly provided for in this Agreement. The Client agrees that each contract with any contractor shall state that the contractor shall be solely responsible for job site safety and its means and methods; that the contractor shall indemnify the Client and the Consultant for all claims and liability arising out of job site accidents; and that the Client and the Consultant shall be made additional insureds under the contractor’s general liability insurance policy. (16) No Third-Party Beneficiaries; Assignment and Subcontracting. This Agreement gives no rights or benefits to anyone other than the Client and the Consultant, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole benefit of the Client and the Consultant. The Client shall not assign or transfer any rights under or interest in this Agreement, or any claim arising out of the performance of services by Consultant, without the written consent of the Consultant. The Consultant reserves the right to augment its staff with subconsultants as it deems appropriate due to project logistics, schedules, or market conditions. If the Consultant exercises this right, the Consultant will maintain the agreed-upon billing rates for services identified in the contract, regardless of whether the services are provided by in-house employees, contract employees, or independent subconsultants.
(17) Confidentiality. The Client consents to the use and dissemination by the Consultant of photographs of the project and to the use by the Consultant of facts, data and information obtained by the Consultant in the performance of its services. If, however, any facts, data or information are specifically identified in writing by the Client as confidential, the Consultant shall use reasonable care to maintain the confidentiality of that material. (18) Miscellaneous Provisions. This Agreement is to be governed by the law of California. This Agreement contains the entire and fully integrated agreement between the parties and supersedes all prior and contemporaneous negotiations, representations, agreements or understandings, whether written or oral. Except as provided in Section 1, this Agreement can be supplemented or amended only by a written document executed by both parties. Any conflicting or additional terms on any purchase order issued by the Client shall be void and are hereby expressly rejected by the Consultant. Any provision in this Agreement that is unenforceable shall be ineffective to the extent of such unenforceability without invalidating the remaining provisions. The nonenforcement of any provision by either party shall not constitute a waiver of that provision nor shall it affect the enforceability of that provision or of the remainder of this Agreement. 1 AGREEMENT REGARDING APPLICATION PROCESSING COSTS
THIS AGREEMENT REGARDING COST OF APPLICATION PROCESSING ("AGREEMENT") is made as of ________________, 2024, by and among Advanced Air LLC, a California corporation ("DEVELOPER ") and the City of Hawthorne, a California municipal corporation and general law city ("CITY").
Recitals
A CITY is a Municipal Corporation organized and existing under the laws of the State of California.
B. DEVELOPER desires to develop a two electronic billboard structures (“PROJECT”) one located at 12208 Crenshaw Blvd and the other at 12016 Prairie Ave. (“SITES”) both located in the CITY.
C. DEVELOPER desires to enter into this Cost reimbursement AGREEMENT with the CITY to subsidize the CITY’s need to hire Kimley-Horn and Associates, Inc. (“CONSULTANT”) to assist the CITY with CEQA analysis related to the PROJECT, as well as other expenses required for public hearings and staff hours devoted to the PROJECT.
D. DEVELOPER is willing to reimburse the CITY for its actual costs of such CONSULTANT, expenses, and staff hours, subject to the terms of this AGREEMENT.
NOW, THEREFORE, the Parties agree as follows:
AGREEMENT
1. Engagement of CONSULTANT. The Parties acknowledge that the CITY will engage Kimley-Horn and Associates, Inc. to serve as the CONSULTANT to the CITY for purposes of CEQA analysis and for preparation of any necessary CEQA documents.
2. Actual expenses related to public hearing(s). The parties acknowledge that the CITY will incur expenses related to the holding of at least one public hearing, and that these expenses will be reimbursed by DEVELOPER in lieu of an application fee.
3. Actual expenses related to staff hours. The parties acknowledge that the CITY will incur expenses related to staff time dedicated to processing DEVELOPER’s application, and that these expenses will be reimbursed by DEVELOPER at the fully-burdened rate for each staff person so engaged, in lieu of an application fee.
4. Deposit of FUNDS. Upon execution of this AGREEMENT, DEVELOPER shall deposit with the CITY the amount of $40,000.00 ("FUNDS"). Unless otherwise agreed to by DEVELOPER, the CITY may use the FUNDS only for 1) payment of invoices from the CONSULTANT for CEQA analysis and preparation of necessary documents pursuant to the procedures set forth in this AGREEMENT, 2) actual public hearing and reporting costs, and 3) actual cost of staff hours dedicated to the PROJECT. If the CITY anticipates that these tasks will 2 exceed the initial $40,000.00 deposit, the CITY may seek two (2) additional deposits of $20,000.00 each, with the total deposit by DEVELOPER not to exceed $80,000.00. In lieu of making such additional deposit, DEVELOPER may choose to terminate this AGREEMENT pursuant to Section 3(b) of this AGREEMENT.
5. CEQA analysis and Associated Reports
(a) Upon deposit of the FUNDS with the CITY, the CITY shall direct the CONSULTANT work on necessary CEQA analysis and documents. Subject to the understanding set forth in subdivision (d) of this Section, the CITY shall endeavor to provide DEVELOPER regular updates on CONSULTANT’s progress, however, DEVELOPER acknowledges that the CONSULTANT may not be able to deliver their work on this schedule and there shall be no penalty to the CITY if it cannot provide these documents on this schedule.
Thereafter, the CITY will work with DEVELOPER in good faith to negotiate and finalize all necessary documents as expeditiously as possible.
(b) At any time while this AGREEMENT is in effect, the CITY and DEVELOPER understand that either the CITY or DEVELOPER may elect to terminate this AGREEMENT and terminate the CONSULTANT’s work. In such event, the Parties shall proceed in accordance with Section 4(c) below.
(c) Nothing in this AGREEMENT should be interpreted as a commitment by the CITY or by its City Council to approve any documents prepared under this AGREEMENT or any other documents prepared by CONSULTANTs. (d) Part of the purpose of this AGREEMENT is to permit the CITY to engage the CONSULTANT at DEVELOPER’s expense, nothing in this AGREEMENT shall be interpreted as a commitment by the CITY to approve a future project related to the SITES.
DEVELOPER specifically acknowledges that this AGREEMENT does not guarantee an approval of this or for any future projects on the SITES, and that any potential denial does not obviate DEVELOPER’s obligations under this AGREEMENT.
6. Payment of Legal Fees and Expenses
(a) Upon receipt of each invoice from the CONSULTANT, the CITY will provide a copy of such invoice to DEVELOPER.
(b) If within 10 days of the CITY transmitting an invoice to DEVELOPER, DEVELOPER notifies the CITY that it objects to a charge on such invoice, the CITY and DEVELOPER will confer to resolve such objections. Otherwise, DEVELOPER will be deemed to have approved the invoice and the CITY may withdraw from the FUNDS in the amount of the approved invoice for payment.
(c) At such time as the CITY and DEVELOPER agree the
CONSULTANT’s obligations are complete, either party may elect to terminate this AGREEMENT as provided in Section 3(b) above. The CITY shall direct the CONSULTANT to prepare final invoices reflecting any remaining fees and expenses due to the 3 CONSULTANT. Upon approval and payment of such final invoice in accordance with the process set forth in Section 4(a) above, the CITY shall, within ten (10) days thereafter, provide to DEVELOPER a final accounting of the FUNDS, and shall refund to DEVELOPER the unused balance of the FUNDS.
(d) Nothing in this AGREEMENT should be interpreted as an agreement by the CITY to commit itself to authorize work by the CONSULTANT that would obligate the CITY to make payments to the CONSULTANT in excess of the amount actually deposited by DEVELOPER pursuant to this AGREEMENT.
7. Termination. Unless the Parties otherwise agree, this AGREEMENT shall automatically terminate upon the distribution of all of the FUNDS in accordance with the terms of this AGREEMENT.
8. Defaults. In the event of a default by either Party under this AGREEMENT, the non-defaulting Party shall be entitled to all of its remedies at law or in equity. However, in no event shall the CITY's financial obligations to DEVELOPER under this AGREEMENT exceed a full refund of the amount paid by DEVELOPER under this AGREEMENT.
9. General Provisions.
(a) Notices. All notices or other communications required or permitted to be given hereunder shall be in writing, shall be addressed as provided below and shall be considered as properly given (i) if delivered in person, (ii) if sent by overnight delivery service providing proof of delivery, (iii) if mailed by first-class United States mail, postage prepaid, registered or certified with return receipt requested, or (iv) if sent by electronic mail, with receipt confirmed.
Notice so given shall be effective upon receipt by the addressee; provided, however, that if any notice is tendered to an addressee and the delivery thereof is refused by such addressee, such notice shall be effective upon tender. For the purposes of notice, the addresses of the parties shall be as noted below; provided that any party shall have the right to change its address for notice hereunder by giving written notice to the other patties. The initial addresses of the parties are as follows:
To DEVELOPER Corporation:
Advanced Air LLC
12101 Crenshaw Blvd., Ste 100
Hawthorne, CA 90250
Email: [email protected]
To CITY:
4455 West 126th Street
Hawthorne, CA 90250
ATTN: Planning Dept
4 (b) Governing Law: Interpretation. This AGREEMENT shall be governed by and construed in accordance with the internal laws of the State of California. As all parties are represented by counsel and as all patties have equal negotiating power, there shall be no construction in favor of any party due to the fact that counsel for the other party was responsible for the drafting of the documents.
(c) Counterparts. This AGREEMENT may be executed and delivered by email transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. (d) Severability. If any provision of this AGREEMENT shall be held to be invalid, illegal or unenforceable, the same shall not affect any other provision of this AGREEMENT, but this AGREEMENT shall be construed in a manner which, as nearly as possible, reflects the original intent of the parties.
(e) Amendment and Modification. This AGREEMENT may be amended or modified only by written agreement executed by the Parties. (f) Waiver. Any waiver of any of the provisions or conditions of this AGREEMENT or any of the rights of a party hereto shall be valid only if set forth in an instrument in writing signed by the party granting such waiver. Any waiver or failure to insist upon strict compliance with any obligation, covenant, agreement or condition shall not operate as a waiver of any other provision.
(g) Binding Effect. This AGREEMENT shall inure to the benefit of and be binding upon the parties, their legal representatives, successors, and permitted assigns. (h) Entire Agreement. This AGREEMENT sets forth the entire understanding and agreement of the Parties hereto relating to the FUNDS and supersede any and all other understandings, negotiations or agreements relating thereto. 5 IN WITNESS WHEREOF, the Parties hereto have executed this AGREEMENT as of the Effective Date.
DEVELOPER CORPORATION: Advanced Air LLC.
By:
[NAME]
CITY: CITY OF HAWTHORNE, CALIFORNIA
By:
Vontray Norris
CITY MANAGER
Approved as to form:
By:
Robert M. Kim
CITY ATTORNEY
Attest:
By:
Dayna Williams-Hunter
CITY CLERK
AGENDA ITEM NO. 17.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 03/25/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Progress Payment #2 in the amount of $607,312.53 due to Martinez Landscape Company, Inc. of Sylmar, CA for General Maintenance (Project # 22-05).
RECOMMENDED MOTION:
Staff recommends that City Council approve this Progress Payment #2 and change orders 6 and 7 due to Martinez Landscape Company, Inc. of Sylmar, CA.
DISCUSSION:
This contract encompasses various crucial maintenance activities, including the City's Weed Abatement Project, landscape and general maintenance needs, and specific tasks such as concrete and asphalt replacement, sidewalk, curb, and gutter replacements. Additionally, it includes essential tree planting, removal, and maintenance services for the medians along Hawthorne Blvd, Prairie Ave, Inglewood Ave, and Imperial Hwy. These contract maintenance activities are designed to complement the work performed by City Staff as required.
Furthermore, the contract incorporates regular debris maintenance on Caltrans right of way, ensuring that roads and adjacent areas remain free from obstructions. This work plays a vital role in preserving safe and accessible roadways, while also preventing the accumulation of trash, plastic, and other debris from being washed into our storm drains by rainwater. By effectively managing debris, the contract helps to safeguard the cleanliness and functionality of the surrounding environment.
Lastly, this payment includes installation of pressure valves at Jim Thorpe Park and the release of retention for year 2 of this general maintenance contract.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Improving streets enhances economic development by attracting businesses, increasing property values, and encouraging investment in the area. Well-maintained roads improve accessibility, reduce traffic congestion, and create safer environments for commerce, boosting local economic activity.
FISCAL IMPACT:
None. Funds for this payment in the amount of $607,312.53 are available in the adopted Fiscal Year 2024-25 budget and will be paid for with approved and allocated funds from Prop C, Measure R, and Non-Gas Tax Funds.
NOTICING PROCEDURE:
72 hours opsted notice pursuant to the Ralph M. Brown Act.
ATTACHMENTS
Progress Payment 2
AGENDA ITEM NO. 18.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 03/25/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Progress Payment #7&8 in the amount of $701,143.40 due to DOJA, Inc. of Ontario, CA for Zela Davis Park Renovation (Project #24-04)
RECOMMENDED MOTION:
Staff recommends that the City Council approve this Progress Payment #7&8 to DOJA, Inc. of Ontario, CA
DISCUSSION:
This project involves enhancing Zela Davis Park, a 0.5-acre underutilized park in the City of Hawthorne.
The initiative aims to transform the existing space into a versatile, climate-resilient community area. This will be achieved through the installation of a new playground, a picnic area featuring shade structures, exercise equipment, a half court, walking paths adorned with mosaic art elements, perimeter fencing, restroom building, California native plants, bioswale, and various sustainable elements. All activities will be conducted in accordance with the specified Plans and Specifications to ensure the successful completion of the improvements.
The project has completed curb and gutter as well as installation of boulders and the restroom building. Work continues with the installation of play and fitness equipment, shade sail, fencing and gates, construction of pedestrian walkway, and site furnishings.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure. This project will enhance the quality of life in the City, creating publicly accessible and usable open space.
FISCAL IMPACT:
None. Funds for this progress payment in the amount of $701,143.40 are available in the adopted Fiscal Year 2024-2025 budget and will be paid for with approved and allocated funds through grants from the State of California Department of Transportation, Clean California Local Program, County of Los Angeles Measure A, and Baldwin Hills Urban Watersheds Conservancy (funded under Proposition 40).
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
Zela Davis Progress Payment #7&8
CONTINUATION SHEET
APPLICATION #: 8
KPRS PROJECT NAME:
PROJECT ADDRESS: INVOICE #: 008-4428
PERIOD: 2/28/2025
A B C D E G H
ITEM
NO.
DESCRIPTION UNIT APPROX QTY UNIT PRICE SCHEDULE VALUE
PREVIOUS WORK
COMPLETED
WORK COMPETED
THIS PERIOD
WORK COMPLETED TO
DATE [D+E] % REMAINING VALUE (C-F) RETAINAGE
1 Clearing and Grubbing LS 1 $15,000.00 $15,000.00 $15,000.00 $0.00 $15,000.00 100% $0.00 $750.00 2 Demolition LS 1 $75,000.00 $75,000.00 $75,000.00 $0.00 $75,000.00 100% $0.00 $3,750.00 3 Tree Removal EA 9 $1,800.00 $16,200.00 $16,200.00 $0.00 $16,200.00 100% $0.00 $810.00 4 Grading LS 1 $150,000.00 $150,000.00 $150,000.00 $0.00 $150,000.00 100% $0.00 $7,500.00 5 Site Sewer, Water, Drainage, Pipe
Installation
LS 1 $275,000.00 $275,000.00 $255,750.00 $0.00 $255,750.00 93% $19,250.00 $12,787.50 6 Construct Curb, gutter, Civil curb, mow
curb. *
LF 1400 $45.00 $63,000.00 $44,820.00 $13,000.00 $57,820.00 92% $5,180.00 $2,891.00 7 Construct curb ramp SF 500 $25.00 $12,500.00 $12,500.00 $0.00 $12,500.00 100% $0.00 $625.00 8 Pedestrian Walkway/Sidewalk * SF 6280 $20.00 $125,600.00 $60,000.00 $44,000.00 $104,000.00 83% $21,600.00 $5,200.00 9 Basketball Half-court LS 1 $85,000.00 $85,000.00 $79,050.00 $0.00 $79,050.00 93% $5,950.00 $3,952.50 10 Resilient Surfacing SF 6900 $30.00 $207,000.00 $0.00 $0.00 $0.00 0% $207,000.00 $0.00 11 Decomposed Granite Stabilized SF 2500 $15.00 $37,500.00 $0.00 $0.00 $0.00 0% $37,500.00 $0.00 12 Boulders EA 34 $950.00 $32,300.00 $0.00 $32,300.00 $32,300.00 100% $0.00 $1,615.00 13 Bioswale LS 1 $35,000.00 $35,000.00 $35,000.00 $0.00 $35,000.00 100% $0.00 $1,750.00 14 Installation of new Play equipment and
shade Sail
LS 1 $325,000.00 $325,000.00 $210,000.00 $0.00 $210,000.00 65% $115,000.00 $10,500.00 15 Site Furnishing & Fitness Equipment LS 1 $315,000.00 $315,000.00 $156,450.00 $0.00 $156,450.00 50% $158,550.00 $7,822.50 16 Restroom building LS 1 $525,000.00 $525,000.00 $341,250.00 $183,750.00 $525,000.00 100% $0.00 $26,250.00 17 Fencing & gates LF 500 $350.00 $175,000.00 $87,500.00 $82,500.00 $170,000.00 97% $5,000.00 $8,500.00 18 Site electrical/lighting/Security LS 1 $295,000.00 $295,000.00 $295,000.00 $0.00 $295,000.00 100% $0.00 $14,750.00 19 Irrigation LS 1 $110,000.00 $110,000.00 $64,900.00 $0.00 $64,900.00 59% $45,100.00 $3,245.00 20 Landscape LS 1 $75,000.00 $75,000.00 $0.00 $0.00 $0.00 0% $75,000.00 $0.00 21 Tree Plantings EA 40 $1,900.00 $76,000.00 $0.00 $0.00 $0.00 0% $76,000.00 $0.00 22 Project Construction Signage EA 2 $5,000.00 $10,000.00 $10,000.00 $0.00 $10,000.00 100% $0.00 $500.00 CONTRACT TOTALS $3,035,100.00 $1,908,420.00 $355,550.00 $2,263,970.00 75% $771,130.00 $113,198.50
CHANGE ORDERS
1 CCO No. 01 LS $90,242.25 $85,726.00 $0.00 $85,726.00 95% $4,516.25 $4,286.30 2 COR No. 02 LS $16,136.80 $0.00 $16,136.80 $16,136.80 100% $0.00 $806.84 3 COR No.03 LS $6,460.83 $0.00 $6,460.83 $6,460.83 100% $0.00 $323.04 4 COR No.04 LS $20,075.27 $0.00 $20,075.27 $20,075.27 100% $0.00 $1,003.76 5 COR NO.05 LS $9,387.00 $0.00 $9,387.00 $9,387.00 100% $0.00 $469.35 6 COR NO.06 LS $12,185.78 $0.00 $12,185.78 $12,185.78 100% $0.00 $609.29 * ADDED QUANTITIES PER ADDITIONAL WORK
$154,487.93 $85,726.00 $64,245.68 $149,971.68 95% $4,516.25 $7,498.58 CONTRACT TOTALS w/Change Orders $3,189,587.93 $1,994,146.00 $419,795.68 $2,413,941.68 74.59% $775,646.25 $120,697.08 3654 W 133rd St
Hawthorne, CA 90250
F
ZELA DAVIS PARK IMPROVEMENT