Hawthorne City Council
September 22, 2026

Chapter 4

APPLICATIONS, WAITING LIST AND TENANT SELECTION

INTRODUCTION
When a family wishes to receive assistance under the HCV program, the family must submit an application that provides the PHA with the information needed to determine the family’s eligibility.

HUD requires the PHA to place all families that apply for assistance on a waiting list. When HCV assistance becomes available, the PHA must select families from the waiting list in accordance with HUD requirements and PHA policies as stated in the administrative plan and the annual plan.

The PHA is required to adopt clear policies and procedures for accepting applications, placing families on the waiting list, and selecting families from the waiting list, and must follow these policies and procedures consistently. The actual order in which families are selected from the waiting list can be affected if a family has certain characteristics designated by HUD or the PHA that justify their selection. Examples of this are the selection of families for income targeting and the selection of families that qualify for targeted funding.

HUD regulations require that all families have an equal opportunity to apply for and receive housing assistance, and that the PHA affirmatively further fair housing goals in the administration of the program [24 CFR 982.53, HCV GB p. 4-1]. Adherence to the selection policies described in this chapter ensures that the PHA will be in compliance with all relevant fair housing requirements, as described in Chapter 2.

This chapter describes HUD and PHA policies for taking applications, managing the waiting list and selecting families for HCV assistance. The policies outlined in this chapter are organized into three sections, as follows:

Part I: The Application Process. This part provides an overview of the application process, and discusses how applicants can obtain and submit applications. It also specifies how the PHA will handle the applications it receives.

Part II: Managing the Waiting List. This part presents the policies that govern how the PHA’s waiting list is structured, when it is opened and closed, and how the public is notified of the opportunity to apply for assistance. It also discusses the process the PHA will use to keep the waiting list current.

Part III: Selection for HCV Assistance. This part describes the policies that guide the PHA in selecting families for HCV assistance as such assistance becomes available. It also specifies how in-person interviews will be used to ensure that the PHA has the information needed to make a final eligibility determination.

Adminplan 6/23/2026

PART I: THE APPLICATION PROCESS
4-I.A. OVERVIEW
This part describes the PHA policies for making applications available, accepting applications making preliminary determinations of eligibility, and the placement of applicants on the waiting list. This part also describes the PHA’s obligation to ensure the accessibility of the application process to elderly persons, people with disabilities, and people with limited English proficiency (LEP).
4-I.B. APPLYING FOR ASSISTANCE [HCV GB, pp. 4-11 – 4-16, Notice PIH 2009-36] Any family that wishes to receive HCV assistance must apply for admission to the program. HUD permits the PHA to determine the format and content of HCV applications, as well how such applications will be made available to interested families and how applications will be accepted by the PHA. The PHA must include Form HUD-92006, Supplement to Application for Federally Assisted Housing, as part of the PHA’s application.

PHA Policy
Depending upon the length of time that applicants may need to wait to receive assistance, the PHA may use a one- or two-step application process.

Applicants may access an application online only during specified times and dates when PHA will open the waiting list. Applications must be complete in order to be accepted by the PHA for processing. If an application is incomplete, the system used will prompt the applicant to complete the missing information in order for the application to be accepted.

Reasonable accommodations will be made for persons with disabilities and who are having trouble applying online. Waiting list applicants who are having difficulty accessing computers and mobile devices will be directed to the library, the Business and Career Centers at South Bay Workforce Investment Board, One-Stop facilities and the City of Hawthorne Senior Center at the Memorial Center.

The first phase is the "initial" application for assistance (referred to as a pre-application).

This first phase results in the family's placement on the waiting list. The pre-application will be dated, time-stamped, and referred to the PHA’s eligibility office where it will be maintained until such time as it is needed for processing.

The second phase is the "final determination of eligibility" (referred to as the full application). The full application takes place when the family reaches the top of the waiting list. At this time the PHA ensures that verifications of all HUD and PHA eligibility factors are current in order to determine the family's eligibility for the issuance of a voucher.

Duplicate applications, including applications from a segment of an applicant household, will not be accepted. Ineligible families will not be placed on the waiting list.

Pre-applications will not require an interview. The information on the application will not be verified until the applicant has been selected for final eligibility determination. Final Adminplan 6/23/2026
eligibility will be determined when the full application process is completed and all information is verified.

4-I.C. ACCESSIBILITY OF THE APPLICATION PROCESS
Elderly and Disabled Populations [24 CFR 8 and HCV GB, pp. 4-11 – 4-13] The PHA must take steps to ensure that the application process is accessible to those people who might have difficulty complying with the normal, standard PHA application process. This could include people with disabilities, certain elderly individuals, as well as persons with limited English proficiency (LEP). The PHA must provide reasonable accommodation to the needs of individuals with disabilities. The application-taking facility and the application process must be fully accessible, or the PHA must provide an alternate approach that provides full access to the application process. Chapter 2 provides a full discussion of the PHA’s policies related to providing reasonable accommodations for people with disabilities.

Limited English Proficiency
PHAs are required to take reasonable steps to ensure equal access to their programs and activities by persons with limited English proficiency [24 CFR 1]. Chapter 2 provides a full discussion on the PHA’s policies related to ensuring access to people with limited English proficiency (LEP).

4-I.D. PLACEMENT ON THE WAITING LIST
The PHA must review each complete application received and make a preliminary assessment of the family’s eligibility. The PHA must accept applications from families for whom the list is open unless there is good cause for not accepting the application (such as denial of assistance) for the grounds stated in the regulations [24 CFR 982.206(b)(2)]. Where the family is determined to be ineligible, the PHA must notify the family in writing [24 CFR 982.201(f)]. Where the family is not determined to be ineligible, the family will be placed on a waiting list of applicants.

No applicant has a right or entitlement to be listed on the waiting list, or to any particular position on the waiting list [24 CFR 982.202(c)].

Ineligible for Placement on the Waiting List
PHA Policy
If the PHA can determine from the information provided that a family is ineligible, the family will not be placed on the waiting list. Where a family is determined to be ineligible, the PHA will send written notification of the ineligibility determination within 10 business days of receiving a complete application. The notice will specify the reasons for ineligibility and will inform the family of its right to request an informal review and explain the process for doing so (see Chapter 16).

Eligible for Placement on the Waiting List
PHA Policy
The PHA will send written notification of the preliminary eligibility determination within 10 business days of receiving a complete application.

Placement on the waiting list does not indicate that the family is, in fact, eligible for assistance. A final determination of eligibility will be made when the family is selected from the waiting list.

Applicants will be placed on the waiting list according to any preference(s) for which they qualify, and the date and time their complete application is received by the PHA.

PART II: MANAGING THE WAITING LIST
4-II.A. OVERVIEW
The PHA must have policies regarding various aspects of organizing and managing the waiting list of applicant families. This includes opening the list to new applicants, closing the list to new applicants, notifying the public of waiting list openings and closings, updating waiting list information, purging the list of families that are no longer interested in or eligible for assistance, as well as conducting outreach to ensure a sufficient number of applicants.

In addition, HUD imposes requirements on how a PHA may structure its waiting list and how families must be treated if they apply for assistance from a PHA that administers more than one assisted housing program.
4-II.B. ORGANIZATION OF THE WAITING LIST [24 CFR 982.204 and 205] The PHA’s HCV waiting list must be organized in such a manner to allow the PHA to accurately identify and select families for assistance in the proper order, according to the admissions policies described in this plan.

The waiting list must contain the following information for each applicant listed:
 Applicant name;
 Family unit size;
 Date and time of application;
 Qualification for any local preference;
 Racial or ethnic designation of the head of household.

HUD requires the PHA to maintain a single waiting list for the HCV program unless it serves more than one county or municipality. Such PHAs are permitted, but not required, to maintain a separate waiting list for each county or municipality served.

PHA Policy
The PHA will maintain a single waiting list for the HCV program.

HUD directs that a family that applies for assistance from the HCV program must be offered the opportunity to be placed on the waiting list for any public housing, project-based voucher or moderate rehabilitation program the PHA operates if 1) the other programs’ waiting lists are open, and 2) the family is qualified for the other programs.

HUD permits, but does not require, that PHAs maintain a single merged waiting list for their public housing, Section 8, and other subsidized housing programs.

A family’s decision to apply for, receive, or refuse other housing assistance must not affect the family’s placement on the HCV waiting list, or any preferences for which the family may qualify.

PHA Policy
The PHA will not merge the HCV waiting list with the waiting list for any other program the PHA operates.

4-II.C. OPENING AND CLOSING THE WAITING LIST [24 CFR 982.206] Closing the Waiting List
A PHA is permitted to close the waiting list if it has an adequate pool of families to use its available HCV assistance. Alternatively, the PHA may elect to continue to accept applications only from certain categories of families that meet particular preferences or funding criteria.

PHA Policy
The PHA will close the waiting list when the preset number of applications has been reached or the estimated waiting period for housing assistance for applicants on the list reaches 24 months for the most current applicants. Where the PHA has particular preferences or funding criteria that require a specific category of family, the PHA may elect to continue to accept applications from these applicants while closing the waiting list to others.

Reopening the Waiting List
If the waiting list has been closed, it cannot be reopened until the PHA publishes a notice in local newspapers of general circulation, minority media, and other suitable media outlets. The notice must comply with HUD fair housing requirements and must specify who may apply, and where and when applications will be received.

PHA Policy
The PHA will announce the reopening of the waiting list at least 10 business days prior to the date applications will first be accepted. If the list is only being reopened for certain categories of families, this information will be contained in the notice.

The PHA will give public notice by publishing the relevant information in suitable media outlets including, but not limited to:

City of Hawthorne Website - cityofhawthorne.org
Herald Publications – The Hawthorne Press Tribune
Daily Breeze
La Opinion
Nextdoor
LinkedIn
HCTV
Open Door
City of Hawthorne Face Book Page
www.facebook.com/pg/CityOfHawthorneCA/posts
City of Hawthorne Instagram Page - @cityofhawthorneca
YouTube

4-II.D. FAMILY OUTREACH [HCV GB, pp. 4-2 to 4-4]
The PHA must conduct outreach as necessary to ensure that the PHA has a sufficient number of applicants on the waiting list to use the HCV resources it has been allotted.

Because HUD requires the PHA to admit a specified percentage of extremely low-income families to the program (see Chapter 4, Part III), the PHA may need to conduct special outreach to ensure that an adequate number of such families apply for assistance [HCV GB, p. 4-20 to 4-21].

PHA outreach efforts must comply with fair housing requirements. This includes:
 Analyzing the housing market area and the populations currently being served to identify underserved populations
 Ensuring that outreach efforts are targeted to media outlets that reach eligible populations that are underrepresented in the program
 Avoiding outreach efforts that prefer or exclude people who are members of a protected class PHA outreach efforts must be designed to inform qualified families about the availability of assistance under the program. These efforts may include, as needed, any of the following activities:
 Submitting press releases to local newspapers, including minority newspapers  Developing informational materials and flyers to distribute to other agencies  Providing application forms to other public and private agencies that serve the low income population
 Developing partnerships with other organizations that serve similar populations, including agencies that provide services for persons with disabilities PHA Policy
The PHA will monitor the characteristics of the population being served and the characteristics of the population as a whole in the PHA’s jurisdiction. Targeted outreach efforts will be undertaken if a comparison suggests that certain populations are being underserved.

4-II.E. REPORTING CHANGES IN FAMILY CIRCUMSTANCES
PHA Policy
While the family is on the waiting list, the family must immediately inform the PHA of changes in contact information, including current residence, mailing address, and phone number. The changes must be submitted in writing.
4-II.F. UPDATING THE WAITING LIST [24 CFR 982.204]
HUD requires the PHA to establish policies to use when removing applicant names from the waiting list.

Purging the Waiting List
The decision to withdraw an applicant family that includes a person with disabilities from the waiting list is subject to reasonable accommodation. If the applicant did not respond to a PHA request for information or updates, and the PHA determines that the family did not respond because of the family member’s disability, the PHA must reinstate the applicant family to their former position on the waiting list [24 CFR 982.204(c)(2)].

PHA Policy
The waiting list will be updated as needed to ensure that all applicants and applicant information is current and timely.

To update the waiting list, the PHA will send an update request via first class mail or email to each family on the waiting list to determine whether the family continues to be interested in, and to qualify for, the program. This update request will be sent to the last address or email that the PHA has on record for the family. The update request will provide a deadline by which the family must respond and will state that failure to respond will result in the applicant’s name being removed from the waiting list.

The family’s response must be in writing and may be delivered in person, by mail, by email, or by fax. Responses should be postmarked or received by the PHA not later than 30 business days from the date of the PHA letter.

If the family fails to respond within 30 business days, the family will be removed from the waiting list without further notice.

If the notice is returned by the post office with no forwarding address, the applicant will be removed from the waiting list without further notice.

If the notice is returned by the post office with a forwarding address, the notice will be resent to the address indicated. The family will have 30 business days to respond from the date the letter was re-sent.

If a family is removed from the waiting list for failure to respond, the PHA may reinstate the family if it is determined that the lack of response was due to PHA error, or to circumstances beyond the family’s control, as a result of a family member’s disability, or as a direct result of status as a victim of domestic violence, dating violence, sexual assault, stalking, or human trafficking, including an adverse factor resulting from such abuse.

Removal from the Waiting List
PHA Policy
If at any time an applicant family is on the waiting list, the PHA determines that the family is not eligible for assistance (see Chapter 3), the family will be removed from the waiting list.

If a family is removed from the waiting list because the PHA has determined the family is not eligible for assistance, a notice will be sent to the family’s address of record as well as to any alternate address provided on the initial application. The notice will state the reasons the family was removed from the waiting list and will inform the family how to request an informal review regarding the PHA’s decision (see Chapter 16) [24 CFR 982.201(f)].

PART III: SELECTION FOR HCV ASSISTANCE
4-III.A. OVERVIEW
As vouchers become available, families on the waiting list must be selected for assistance in accordance with the policies described in this part.

The order in which families are selected from the waiting list depends on the selection method chosen by the PHA and is impacted in part by any selection preferences for which the family qualifies. The availability of targeted funding also may affect the order in which families are selected from the waiting list.

The PHA must maintain a clear record of all information required to verify that the family is selected from the waiting list according to the PHA’s selection policies [24 CFR 982.204(b) and 982.207(e)].
4-III.B. SELECTION AND HCV FUNDING SOURCES
Special Admissions [24 CFR 982.203]
HUD may award funding for specifically-named families living in specified types of units (e.g., a family that is displaced by demolition of public housing; a non-purchasing family residing in a HOPE 1 or 2 projects). In these cases, the PHA may admit such families whether or not they are on the waiting list, and, if they are on the waiting list, without considering the family’s position on the waiting list. These families are considered non-waiting list selections. The PHA must maintain records showing that such families were admitted with special program funding.

Targeted Funding [24 CFR 982.204(e)]
HUD may award a PHA funding for a specified category of families on the waiting list. The PHA must use this funding only to assist the families within the specified category. In order to assist families within a targeted funding category, the PHA may skip families that do not qualify within the targeted funding category. Within this category of families, the order in which such families are assisted is determined according to the policies provided in Section 4-III.C.

PHA Policy
The PHA administers the following types of targeted funding:

None at this time
Regular HCV Funding
Regular HCV funding may be used to assist any eligible family on the waiting list. Families are selected from the waiting list according to the policies provided in Section 4-III.C.

4-III.C. SELECTION METHOD
PHAs must describe the method for selecting applicant families from the waiting list, including the system of admission preferences that the PHA will use [24 CFR 982.202(d)].

Local Preferences [24 CFR 982.207; HCV p. 4-16]
PHAs are permitted to establish local preferences, and to give priority to serving families that meet those criteria. HUD specifically authorizes and places restrictions on certain types of local preferences. HUD also permits the PHA to establish other local preferences, at its discretion.

Any local preferences established must be consistent with the PHA plan and the consolidated plan, and must be based on local housing needs and priorities that can be documented by generally accepted data sources.

PHA Policy
The PHA will use the following local preferences:

T. Risk of Rental Assistance Loss Due to Funding or Program Changes: At the sole discretion of the PHA, families participating in any special-purpose voucher program including the EHV program, who are at risk of losing rental assistance because of funding limitations, program changes, or shifts in eligibility requirements will be offered the next available Housing Choice Voucher (HCV), or another available special-purpose voucher for which the household qualifies.

If the number of at-risk families exceeds the number of available HCVs or special-purpose vouchers, assistance will be provided based on each household’s original date of admission.

1. The PHA will offer a preference to any family that has been terminated from its HCV Program or Special Purpose Voucher Program due to insufficient program funding.

2. The PHA will offer a preference to families that include victims of domestic violence, dating violence, sexual assault, stalking, or human trafficking who have either been referred by a partnering service agency or consortia or are seeking an emergency transfer under VAWA from the PHA’s public housing program or other covered housing program operated by the PHA.

The PHA will work with the following partnering service agencies:

The PHA will work with local non-profit public service organizations and other Public Housing Agencies.

The applicant must certify that the abuser will not reside with the applicant unless the PHA gives prior written approval.

3. Residency: for applicants who live, work, or have been hired to work in its jurisdiction.
• Verification of residency is based on residency when the full application is completed, not at the time of pre-application. It will be part of the full application verification process.

• An applicant who moves from the PHA’s jurisdiction to a location outside the PHA’s jurisdiction will no longer be considered a resident in terms of the preference. Similarly, an applicant who moves into the PHA’s jurisdiction while on the waiting list will have their preference changed to reflect their new residence. • Applicants who work or have been hired to work in the PHA’s jurisdiction will only qualify for this preference if their employer has specifically designated their jobsite located in the PHA’s jurisdiction and are regularly scheduled to work at least 20 hours per week. This preference does not apply to contractors who are able to choose their jobsite location.

4. Senior: for applicants whose household includes a person age 62 or older.

5. Disabled: for applicants whose household includes a person with disabilities as defined in this administrative plan.

6. Veteran: for applicants whose head of household is a current member of the U.S. Armed Forces, a veteran, or surviving spouse of a veteran.

Local preferences will be aggregated using the following system:

Each preference will receive an allocation of points. The more preference points an applicant has, the higher the applicant’s place on the waiting list.

T. Risk of Rental Assistance Loss Due to Funding or Program Changes (6 points)

1. Previously Terminated for Insufficient Funding (5 points)

2. Victims of Domestic Violence (4 points)

3. Residency (3 points)

4. Senior (2 points)

5. Disability (2 points)

6. Veteran (1 point)
Initial Determination of Local Preference Qualification [24CFR 982.207] At the time of application, an applicant’s assertion to a local preference will be accepted without verification (initial pre-application). When the family is selected from the waiting list for the final determination of eligibility, the preference will be verified.

If the preference verification indicates that an applicant does not qualify for the preference, the applicant will be returned to the waiting list without the local preference.

If an applicant falsifies documents or makes false statements in order to qualify for any preference, they will be removed from the waiting list.

Changes in an applicant circumstances while on the waiting list may affect the family’s qualification for a preference. Applicants are required to notify the PHA in writing when their circumstances change.

The PHA will first assist families that have been terminated from the HCV program or Special Purpose Voucher Program due to insufficient funding and then assist families that qualify for the VAWA preference.

Preference “T” participants, at the discretion of HUD and the PHA, may be exempt from rescreening requirements related to criminal background checks, income verification, and asset verification. In addition, a new unit inspection will not be required for eligible participants.

Income Targeting Requirement [24 CFR 982.201(b)(2)]
HUD requires that extremely low-income (ELI) families make up at least 75 percent of the families admitted to the HCV program during the PHA’s fiscal year. ELI families are those with annual incomes at or below the federal poverty level or 30 percent of the area median income, whichever number is higher. To ensure this requirement is met, a PHA may skip non-ELI families on the waiting list in order to select an ELI family.

Low-income families admitted to the program that are “continuously assisted” under the 1937 Housing Act [24 CFR 982.4(b)], as well as low-income or moderate-income families admitted to the program that are displaced as a result of the prepayment of the mortgage or voluntary termination of an insurance contract on eligible low-income housing, are not counted for income targeting purposes [24 CFR 982.201(b)(2)(v)].

PHA Policy
The PHA will monitor progress in meeting the income targeting requirement throughout the fiscal year. Extremely low-income families will be selected ahead of other eligible families on an as-needed basis to ensure the income targeting requirement is met.

Order of Selection
The PHA system of preferences may select families based on local preferences according to the date and time of application or by a random selection process (lottery) [24 CFR 982.207(c)]. If a PHA does not have enough funding to assist the family at the top of the waiting list, it is not permitted to skip down the waiting list to a family that it can afford to subsidize when there are not sufficient funds to subsidize the family at the top of the waiting list [24 CFR 982.204(d) and (e)].

PHA Policy
Families will be selected from the waiting list based on the targeted funding or selection preference(s) for which they qualify, and in accordance with the PHA’s hierarchy of preferences, if applicable. Within each targeted funding or preference category, families will be selected on a first-come, first-served basis according to the date and time their complete application is received by the PHA. Documentation will be maintained by the PHA as to whether families on the list qualify for and are interested in targeted funding.

If a higher placed family on the waiting list is not qualified or not interested in targeted funding, there will be a notation maintained so that the PHA does not have to ask higher placed families each time targeted selections are made.

4-III.D. NOTIFICATION OF SELECTION
When a family has been selected from the waiting list, the PHA must notify the family [24 CFR 982.554(a)].

PHA Policy
The PHA will notify the family by first class mail or email when it is selected from the waiting list. The notice will inform the family of the following:

Date, time, and location of the scheduled application interview, including any procedures for rescheduling the interview
Who is required to attend the interview
All documents that must be provided at the interview, including information about what constitutes acceptable documentation
If a notification letter is returned to the PHA with no forwarding address, the family will be removed from the waiting list. A notice of denial (see Chapter 3) will be sent to the family’s address of record, as well as to any known alternate address. 4-III.E. THE APPLICATION INTERVIEW
HUD recommends that the PHA obtain the information and documentation needed to make an eligibility determination though a face-to-face interview with a PHA representative [HCV GB, pg. 4-16]. Being invited to attend an interview does not constitute admission to the program.

Assistance cannot be provided to the family until all SSN documentation requirements are met.

However, if the PHA determines that an applicant family is otherwise eligible to participate in the program, the family may retain its place on the waiting list for a period of time determined by the PHA [Notice PIH 2018-24].

Reasonable accommodation must be made for persons with disabilities who are unable to attend an interview due to their disability.

PHA Policy
Families selected from the waiting list are required to participate in an eligibility interview.

The head of household and the spouse/cohead will be strongly encouraged to attend the interview together. However, either the head of household or the spouse/cohead may attend the interview on behalf of the family. Verification of information pertaining to adult members of the household not present at the interview will not begin until signed release forms are returned to the PHA.

The head of household or spouse/cohead must provide acceptable documentation of legal identity. (Chapter 7 provides a discussion of proper documentation of legal identity.) If the family representative does not provide the required documentation at the time of the interview, they will be required to provide it within 10 business days.

Pending disclosure and documentation of social security numbers, the PHA will allow the family to retain its place on the waiting list for 30 days. If not all household members have disclosed their SSNs at the next time the PHA is issuing vouchers, the PHA will issue a voucher to the next eligible applicant family on the waiting list.

The family must provide the information necessary to establish the family’s eligibility and determine the appropriate level of assistance, and must complete required forms, provide required signatures, and submit required documentation. If any materials are missing, the PHA will provide the family with a written list of items that must be submitted.

Any required documents or information that the family is unable to provide at the interview must be provided within 10 business days of the interview (Chapter 7 provides details about longer submission deadlines for particular items, including documentation of eligible noncitizen status). If the family is unable to obtain the information or materials within the required time frame, the family may request an extension. If the required documents and information are not provided within the required time frame (plus any extensions), the family will be sent a notice of denial (See Chapter 3).

An advocate, interpreter, or other assistant may assist the family with the application and the interview process.

Interviews will be conducted in English. For limited English proficient (LEP) applicants, the PHA will provide translation services in accordance with the PHA’s LEP plan.

If the family is unable to attend a scheduled interview, the family should contact the PHA in advance of the interview to schedule a new appointment. In all circumstances, if a family does not attend a scheduled interview, the PHA will send another notification letter with a new interview appointment time. Applicants who fail to attend two scheduled interviews without PHA approval will be denied assistance based on the family’s failure to supply information needed to determine eligibility. A notice of denial will be issued in accordance with policies contained in Chapter 3.

4-III.F. COMPLETING THE APPLICATION PROCESS
The PHA must verify all information provided by the family (see Chapter 7). Based on verified information, the PHA must make a final determination of eligibility (see Chapter 3) and must confirm that the family qualified for any special admission, targeted funding admission, or selection preference that affected the order in which the family was selected from the waiting list.

PHA Policy
The full application will be mailed to the applicant in advance, to be completed prior to the applicant interview. Applicants will be required to complete a full application in their own handwriting, unless assistance is needed, or a request for accommodation is made by a person with a disability. The applicant will bring the completed application and accompanying verifications to the interview. Applicant will then be interviewed by PHA staff to review the information on the full application form. Accommodations as needed will be made to a person with a disability.

All preferences claimed on the pre-application or while the family is on the waiting list will be verified after the family is selected from the waiting list and is part of completing the full application. The qualification for preference must exist at the time of verification, because claim of a preference determines placement on the waiting list.

If the PHA determines that the family is ineligible, the PHA will send written notification of the ineligibility determination within 10 business days of the determination. The notice will specify the reasons for ineligibility, and will inform the family of its right to request an informal review (Chapter 16).

If a family fails to qualify for any criteria that affected the order in which it was selected from the waiting list (e.g. targeted funding, extremely low-income), the family will be returned to its original position on the waiting list. The PHA will notify the family in writing that it has been returned to the waiting list, and will specify the reasons for it.

If the PHA determines that the family is eligible to receive assistance, the PHA will invite the family to attend a briefing in accordance with the policies in Chapter 5.

AGENDA ITEM NO. 22.

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of 06/23/2026
Originating Department: Public Works
City Manager:Department Head:

SUBJECT:

Progress Payment #1 in the amount of $891,717.50 due to Martinez Landscape Co., Inc. of Sylmar, CA for Eucalyptus Park and Ramona Park Improvement Project (Project #24-07).

RECOMMENDED MOTION:

Staff recommends that the City Council approve this Progress Payment #1 Martinez Landscape Co., Inc. of Sylmar, CA.

DISCUSSION:

The Eucalyptus Park and Ramona Park improvement projects will enhance recreational amenities, safety, and accessibility through upgrades to playgrounds, park facilities, and outdoor spaces.

Improvements include replacing existing play equipment and rubber surfacing, refreshing restroom buildings and wading pools, and upgrading lighting. Eucalyptus Park will also receive a new recreational soccer field with lighting, a solar-powered scoreboard, fencing, benches, utility relocations, and associated site work. Ramona Park improvements additionally include replacing barbecue grills, upgrading the horseshoe/bocce area, installing a new picnic shade structure, refreshing the fitness area, and restriping the basketball/pickleball court.

Work completed for this progress payment includes the demolition and disposal of existing playground equipment at both parks, excavation activities at Eucalyptus Park, and the installation of new playground equipment at both park sites.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure. City departments shall continue to work cooperatively to ensure that improvements to infrastructure are kept apace of wear and tear.

FISCAL IMPACT:

None. Funds for this progress payment in amount of $891,717.50 is available in the adopted Fiscal Year 2025-2026 budget and will be paid through the Section 108 and local shares.

NOTICING PROCEDURE:
72 Hours posted notice pursuant to the Ralph M. Brown Act.

ATTACHMENTS
Eucalyptus Ramona PP1

5/28/2026
Invoice #1
ITEM# APPOX.

QUANTIT UNIT ITEM DESCRIPTION Unit Price Total Price QUANTITY Total Price QUANTITY Total Price QUANTITY AMOUNT 1 1 LS Clearing and Grubbing/Implementation of BMPS/SWPP (Both Parks) $5,000.00 $5,000.00 1.00 $5,000.00 1.00 $5,000.00 2 477 CY Excavation (unclassified) (Eucalyptus) $65.00 $31,005.00 250.00 $16,250.00 250.00 $16,250.00 3 1 LS Soccer field - grading per plans and specs (Eucalyptus) $10,000.00 $10,000.00 $0.00 0.00 $0.00 4 3,532 TON Soccer field fill – gravel per plans and specs (Eucalyptus) $62.00 $218,984.00 $0.00 0.00 $0.00 5 1,913 TON Soccer field fill - sand per plans and specs (Eucalyptus) $52.00 $99,476.00 $0.00 0.00 $0.00 6 2,004 CY Soccer field fill - dirt per plans and specs (Eucalyptus) $52.00 $104,208.00 $0.00 0.00 $0.00 7 1 LS Soccer field fill – Bermuda grass seed per plans and specs or approved equal (Eucalyptus) $38,000.00 $38,000.00 $0.00 0.00 $0.00
8 1 LS Soccer field - 60 MIL polyvinyl liner per plans and specs (Eucalyptus) $20,000.00 $20,000.00 $0.00 0.00 $0.00 9 1 LS Soccer field - non-woven geotextile fabric per plans and specs (Eucalyptus) $18,000.00 $18,000.00 $0.00 0.00 $0.00 10 5 EA Soccer field – catch basins per plans and specs (Eucalyptus) $780.00 $3,900.00 $0.00 0.00 $0.00 11 550 LF Soccer field – 4” PVC pipe per plans and specs (Eucalyptus) $12.00 $6,600.00 $0.00 0.00 $0.00 12 260 LF Soccer field – 8” PVC pipe per plans and specs (Eucalyptus) $20.00 $5,200.00 $0.00 0.00 $0.00 13 900 LF Soccer field – 1” perforated flat drains, AdvanEdge Drain Pipe per plans and specs or approved equal (Eucalyptus) $12.00 $10,800.00 $0.00 0.00 $0.00 14 1 LS Soccer field – irrigation system including valves, sprinkler heads, pipes, etc. per plans and specs (Eucalyptus) $25,000.00 $25,000.00 $0.00 0.00 $0.00 15 1 LS Soccer field – lighting, four poles per plans and specs (Eucalyptus) $150,000.00 $150,000.00 $0.00 0.00 $0.00 16 1 LS Soccer field – solar scoreboard and mount per plans and specs (Eucalyptus) $26,700.00 $26,700.00 $0.00 0.00 $0.00 17 1 LS Soccer field accessories including goal posts, striping, and (3) in-ground 15’ long aluminum benches and (1) in-ground 15’ long aluminum ADA accessible bench per plans and specs (Eucalyptus)
$23,800.00 $23,800.00 $0.00

0.00 $0.00
18 1 LS Soccer field – 8’ tall security fence with (1) 4’ wide pedestrian/ADA gate along with their ramps and (1) 6’ wide field maintenance gate per plans and specs (Eucalyptus) $124,000.00 $124,000.00 $0.00

0.00 $0.00
19 1 LS Soccer field – 6” perimeter curb per plans and specs (Eucalyptus) $16,500.00 $16,500.00 $0.00 0.00 $0.00 20 1 LS Soccer field – sump pump, pumps, and associated plumbing per plans and specs (Eucalyptus) $51,000.00 $51,000.00 $0.00 0.00 $0.00
21 1 LS Soccer field – relocate all existing utility boxes within soccer field area i.e. water, electric, irrigation, etc. per plans and specs (Eucalyptus) $20,000.00 $20,000.00 $0.00 0.00 $0.00 22 3 EA Drinking fountains and installation per plans and specs (Eucalyptus) $4,600.00 $13,800.00 $0.00 0.00 $0.00 23 2 EA Project Construction Signs (Both Parks) $1,200.00 $2,400.00 2.00 $2,400.00 2.00 $2,400.00 24 1 LS Removal and disposal of existing play equipment, together with their associated footings, rubber and sand (Both Parks) $15,000.00 $15,000.00 1.00 $15,000.00 1.00 $15,000.00 25 1 LS Installation of new play equipment or approved equal and performing all aspects of the work to complete this project in accordance with these plans and specifications or equivalent. (Both Parks)
$900,000.00 $900,000.00 1.00 $900,000.00

1.00 $900,000.00
26 10,000 SF Installation of rubberized mat and its perimeter curb installation (Eucalyptus) $25.00 $250,000.00 $0.00 0.00 $0.00 27 13,000 SF Installation of rubberized mat and its perimeter curb installation (Ramona) $25.00 $325,000.00 $0.00 0.00 $0.00 28 1 LS Remove existing paint and crack seal, epoxy, and paint existing wading pool (Both Parks) $2,500.00 $2,500.00 $0.00 0.00 $0.00 29 1 LS Refurnish existing bathroom building, including removing and replacing wooden rafters, painting interior and exterior, changing toilet seats,
replacing doors, repainting stalls and installing new automatic hand dryers, soap dispensers and baby changing stations (Eucalyptus)
$15,000.00 $15,000.00 $0.00

0.00 $0.00
Project #24-07
MARTINEZ LANDSCAPE CO., INC.
12357 San Fernando Road Sylmar, CA 91342

CONTRACT PREVIOUS MONTH CURRENT MONTH TOTAL TO DATE
Eucalyptus Park & Ramona Park Improvements
30 1 LS Refurnish existing restrooms – this includes painting interior and exterior, changing toilet seats, replacing entrance doors, replacing stall doors, repainting stalls and installing baby changing stations (Ramona)
$9,000.00 $9,000.00 $0.00

0.00 $0.00
31 10 EA Remove and replace trash cans (Eucalyptus) $700.00 $7,000.00 $0.00 0.00 $0.00 323 EA New lighting around play equipment (Eucalyptus) $900.00 $2,700.00 $0.00 0.00 $0.00 33 1 LS Closed circuit security system including but not limited to cameras, poles, etc. (Both Parks) $0.00 $0.00 0.00 $0.00
34 1 LS Install shaded canopy in proposed shaded picnic area per plans and specs (Ramona) $34,600.00 $34,600.00 $0.00 0.00 $0.00 35 1 LS Install concrete identification markers for each picnic table area -5 total per plans and specs (Ramona) $2,500.00 $2,500.00 $0.00 0.00 $0.00
36 1 LS Repair existing Decomposed Granite (D.G.) in the Fitness Area, remove all trash, tree roots, etc. and replace with 4” D.G. (Ramona) $4,500.00 $4,500.00 $0.00 0.00 $0.00 37 1 LS Refresh horseshoe/bocce play area – including removal and replacement of existing 4’ chain-link fence, (8) horseshoe backboards, and D.G./sand with sand (Ramona)
$5,000.00 $5,000.00 $0.00

0.00 $0.00
38 1 LS Basketball and pickleball court restoration – removal of existing court paint, new floor paint, and basketball and pickleball striping (Ramona Park) $37,000.00 $37,000.00 $0.00 0.00 $0.00 391 LS Brick Wall Restoration including cracked concrete (Ramona Park) $20,000.00 $20,000.00 $0.00 0.00 $0.00 40 5 EA Removal, disposal, and replacement of BBQ grills including clean-up per specs or approved equal (Ramona Park) $800.00 $4,000.00 $0.00 0.00 $0.00 TOTAL= $2,658,173.00 $0.00 $938,650.00 $938,650.00
$938,650.00
$46,932.50
$891,717.50
Total Amount Before Retention
Less 5% Retention
Total Amount Due
AGENDA ITEM NO. 23.

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of 06/23/2026
Originating Department: City Manager
City Manager:Department Head:

SUBJECT:

Reappointment of Incumbent Members Marc Weiss, President of Commercial Consulting, Inc., and Jamin Gallman, Head of Diversity, Inclusion and Learning at SpaceX, to Serve as Private Sector Representatives on the South Bay Workforce Investment Board.

RECOMMENDED MOTION:

Staff recommends that the City Council approve the reappointment of Marc Weiss and Jamin Gallman as representatives of the Hawthorne Business Private Sector to serve on the South Bay Workforce Investment Board.

DISCUSSION:

The City of Hawthorne has designated private sector representatives to serve on the South Bay Workforce Investment Board to provide business community representation and support workforce development initiatives throughout the region. Staff recommends that the City Council reappoint Mr.

Marc Weiss, President of Commercial Consulting, Inc., and Mr. Jamin Gallman, Head of Diversity, Inclusion and Learning at SpaceX, to continue serving as Hawthorne’s private sector representatives on the South Bay Workforce Investment Board. Both representatives have provided valuable insight and leadership from the private sector and continue to support efforts related to workforce development, business engagement, and economic opportunities within the South Bay region. This is a four-year term of office from July 1, 2026, to June 20, 2030. Staff respectfully requests that the City Council approve the reappointment of Mr. Weiss and Mr. Gallman to the Board.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

N/A
FISCAL IMPACT:

None
NOTICING PROCEDURE:
72 Hours posted notice pursuant to the Ralph M. Brown Act.

ATTACHMENTS
von
von

AGENDA ITEM NO. 24.

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of 06/23/2026
Originating Department: City Manager
City Manager:Department Head:

SUBJECT:

Amendment to Memorandum of Understanding with the South Bay Cities Council of Governments (SBCCOG) for Homeless Services Programs.

RECOMMENDED MOTION:

Staff recommends that the City Council:

1. Approve an amendment to the Memorandum of Understanding (MOU) with the South Bay Cities Council of Governments (SBCCOG) to expand Homeless Services programming; and

2. Authorize the City Manager, or designee, to execute all necessary documents and amendments consistent with the Council’s action.

DISCUSSION:

Earlier this year, the City Council approved a Memorandum of Understanding (MOU) with the South Bay Cities Council of Governments (SBCCOG) to provide Case Management and Outreach Services in support of the City’s Homeless Services Division. The agreement is funded through Measure A and is intended to strengthen coordinated regional responses to homelessness through case management, outreach, and housing navigation services. Since the approval of the original MOU, SBCCOG has identified available program funding and proposed an expansion of services to enhance existing efforts and add new program capacity within the City of Hawthorne.

The proposed amendment expands the scope of services under the existing SBCCOG agreement and increases program funding allocations as follows:

Case Management and Outreach Services: Increase program funding by $40,000, bringing the total annual allocation to $200,000. This increase will support expanded outreach capacity and enhanced case management services for individuals experiencing homelessness.

Housing Navigation Program: Increase program funding by $20,000, bringing the total annual allocation to $100,000, and adjust minimum annual caseload requirements to reflect the expanded program scope and service expectations.

New Program – Hawthorne Bridge of Hope Operations: Establish a new program with an annual budget of $265,000 to provide operational support services, strengthening coordinated engagement, service delivery, and housing placement efforts for individuals experiencing homelessness.

These enhancements are intended to improve service coordination, increase housing placements, and strengthen the City’s overall homelessness response system in partnership with SBCCOG and Measure A-funded regional efforts.

The proposed amendment will be submitted through SBCCOG’s July meeting cycle, with initial consideration by the Steering Committee scheduled for July 13, 2026. To meet this timeline, SBCCOG has requested that any comments or proposed revisions be submitted by June 26, 2026, in advance of finalizing amendment language prior to the Fourth of July holiday period.

Upon Council approval, staff will transmit the City’s authorization to SBCCOG for inclusion in the July meeting agenda package.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

N/A
FISCAL IMPACT:

The proposed amendment increases total program funding by $325,000, fully supported through Measure A program funding administered by SBCCOG. There is no additional fiscal impact to the City’s General Fund.

NOTICING PROCEDURE:
72 Hours posted notice pursuant to the Ralph M. Brown Act.

ATTACHMENTS
Request Letter. Hawthorne CC
Request Letter. SBWIB

AGENDA ITEM NO. 25.

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of 06/23/2026
Originating Department: Police Department
City Manager:Department Head:

SUBJECT:

Approval of the use of proposed military equipment by the Hawthorne Police Department pursuant to Assembly Bill 481.

RECOMMENDED MOTION:

Staff recommends that the City Council approve the use of proposed military equipment for safeguarding the public’s welfare, safety, civil rights and civil liberties.

DISCUSSION:

The acquisition of military equipment and its deployment in our communities may impact the public’s safety and welfare. The public has a right to know about any funding, acquisition, or use of military equipment by local government officials, as well as a right to participate in any government agency’s decision to fund, acquire, or use such equipment. Decisions on whether and how to fund, acquire, or use military equipment will be made with strong consideration for the public’s welfare, safety, civil rights, and civil liberties and also account for the public’s input.

Members of the Hawthorne Police Department will only use military equipment in compliance with federal and state legal authorities, including the Fourth and Fifth Amendments of the U.S. Constitution; Article 1, Section 1 of the California Constitution; Government Code § 7286; and California Penal Code §§ 835a and 13652. Members of the Hawthorne Police Department will only use military equipment consistent with applicable Department rules and regulations, including the Use of Force Policy.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

N/A
FISCAL IMPACT:

None
NOTICING PROCEDURE:
72 Hours posted notice pursuant to the Ralph M. Brown Act.

ATTACHMENTS
HPD Policy
Equipment List
Policy
706
Hawthorne Police Department
Policy
Copyright Lexipol, LLC 2022/04/06, All Rights Reserved.

Published with permission by Hawthorne Police Department ***DRAFT*** Military Equipment - 1 Military Equipment
706.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
706.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Department.

Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue handguns.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.

Hawthorne Police Department
Policy
Military Equipment
Copyright Lexipol, LLC 2022/04/06, All Rights Reserved.

Published with permission by Hawthorne Police Department ***DRAFT*** Military Equipment - 2 706.2 POLICY
It is the policy of the Hawthorne Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 706.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Hawthorne Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department’s funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
706.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department:

See attachments; 706.4 Military Equipment Inventory.pdf [Insert attachment here]
706.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The Hawthorne Police Department
Policy
Military Equipment
Copyright Lexipol, LLC 2022/04/06, All Rights Reserved.

Published with permission by Hawthorne Police Department ***DRAFT*** Military Equipment - 3 military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 706.6 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy. 706.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 706.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.
1 | P a g e
Hawthorne Police Department
Military Equipment List
Armored Vehicles:

Type: 2-door Lenco BearCat (Hawthorne BearCat)
Quantity: 1
Cost: $221,981.00
Lifespan: 20+ years based on maintenance care
Capabilities: The Lenco BearCat can support first responders in any hazardous, high risk, or critical incident, which would benefit from having a vehicle that provides a high level of ballistic protection.

Manufacturer’s Description: The Lenco BearCat is the standard tactical armored vehicle for special operations units within the United States Law Enforcement community. The Lenco BearCat has excellent on-road driving characteristics and maneuverability in tight urban settings. The large floor plan seats 10–12 fully equipped officers with a long list of tactical features only found on the Lenco BearCat line of armored SWAT vehicles for Police and Government.

Purpose: The purpose of the Lenco BearCat is to provide protection for the SWAT members in high risk or critical incidents such as, serving high-risk search warrants or arrest warrants of dangerous subjects.

Authorized uses: The Lenco BearCat is to be used by the SWAT team and Patrol if authorized by the on-duty Watch Commander. These uses could include active shooters, armed barricaded suspects, hostage situations, high-risk tactical operations, disaster response, officer/citizen rescues.

Fiscal Impact: $1,000.00 (Approximate Yearly Maintenance Costs) Policy and Procedure: Lexipol Policy 404.3.2 – SWAT Operational Procedures Training: SWAT Officers authorized to operate the Lenco BearCat are required to successfully complete a SWAT Academy. Additionally, SWAT Officers undergo a period of classroom instruction, driving assessment, and must possess a valid driver’s license.

Patrol officers receive yearly training on the Lenco BearCat and must possess a valid driver’s license.
2 | P a g e
Type: 3-door Lenco MedCat (Hawthorne MedCat)
Quantity: 1
Cost: $315,919.00
Lifespan: 20+ years based on maintenance care
Capabilities: The Lenco MedCat can support first responders in any hazardous, high risk, or critical incident, which would benefit from having a vehicle that provides a high level of ballistic protection. The Lenco MedCat also serves as an ambulance for any injured officer(s), victim(s), civilian(s), or suspect(s).

Manufacturer’s Description: The Lenco MedCat is the standard tactical armored vehicle for special operations units within the United States Law Enforcement community. The Lenco MedCat has excellent on-road driving characteristics and maneuverability in tight urban settings. The large floor plan seats 10–12 fully equipped officers with a long list of tactical features only found on the Lenco MedCat line of armored SWAT vehicles for Police and Government.

Purpose: The purpose of the Lenco MedCat is to provide protection for the SWAT members in high risk or critical incidents such as, serving high-risk search warrants or arrest warrants of dangerous subjects.

Authorized uses: The Lenco MedCat is to be used by the SWAT team and Patrol if authorized by the on-duty Watch Commander. These uses could include active shooters, armed barricaded suspects, hostage situations, high-risk tactical operations, disaster response, officer/citizen rescues.

Fiscal Impact: $1,000.00 (Approximate Yearly Maintenance Costs) Policy and Procedure: Lexipol Policy 404.3.2 – SWAT Operational Procedures Training: SWAT Officers authorized to operate the Lenco MedCat are required to successfully complete a SWAT Academy. Additionally, SWAT Officers undergo a period of classroom instruction, driving assessment, and must possess a valid driver’s license.

Patrol officers receive yearly training on the Lenco MedCat and must possess a valid driver’s license.
3 | P a g e
Type: SWAT Special Equipment Transport / Command Post Vehicle Quantity: 1
Cost: Approximately $20,000
Lifespan: 15+ years based on maintenance care
Capabilities: As a mobile base of operation, these vehicles contain specialized command, control, and communications equipment to assist with missions Manufacturer’s Description: 2000 Ford F450 Utility Vehicle No description available since this was modified and custom built to accommodate our SWAT needs for equipment and Command Post speciations.

Purpose: The Command Post vehicle is to be utilized as an Incident Command Post for planned or unplanned events
Authorized uses: The Command Post vehicle is to be utilized as an Incident Command Post for planned or unplanned events
Fiscal Impact: $1,000.00 (Approximate Yearly Maintenance Costs) Policy and Procedure: N/A
Training: The Command Post vehicles is to be utilized as an Incident Command Post for any planned or unplanned event. Anyone that operates the vehicle shall possess a valid driver’s license.

Rifles:

Type: Colt 6943
Serial Numbers: LE222254, LE224169, LE295179, LE221399, LE221327, LE224129, LE222246, LE223749, LE221400, LE221316, LE222212, LE221732, LE221333, LE295196, LE221359, LE221313, LE222264, LE221366, CR704729, CR704792 Quantity: 21
Cost: $ 1399 each
Lifespan: N/A
4 | P a g e
Capabilities: This rifle provides a stable and accurate engagement platform. The length of the rifle allows officers to productively move in the multitude of different environments encountered in an urban environment.

Manufacturer’s Description: The advantage of the Colt LE6943 is unmatched. The LE6943 displays fresh ingenuity with Mil-Spec hammer and trigger pivot pins, a Magpul MBUS backup sight and a folding front sight for enhanced optical solutions, and a straight gas tube and a removable lower rail which provides modularity for under mounting accessories. The patented one-piece monolithic upper receiver incorporates a continuous Mil-Spec rail from the rear of the upper receiver to the front sight. This feature affords unmatched repeatability for mounting optical systems, not found with separate handguard rail systems. Designed with accuracy in mind, its true free-floating barrel provides the enhanced accuracy necessary for long-range acquisition capability.

Purpose: The purpose of the Colt 6943 is to provide officers with the most stable and accurate engagement abilities available in situations where the need for a rifle can be reasonably articulated.

Authorized uses: The Colt 6943 is issued to members of the SWAT team to be deployed in accordance with Hawthorne Police Department Policy where the need for a rifle can be articulated. For example, and not limited to:
1- Situations where an armed encounter is reasonably articulated 2- When faced with a situation where a long-range engagement may be necessary 3- Where an officer reasonably believes there is a need to meet or exceed the abilities of the suspect’s weapon
4- When there is an articulated need to defeat a barricade or body armor Fiscal Impact: $ (Maintenance Costs)
Policy and Procedure: Lexipol Policy 306.3.3 Patrol Rifles, Policy 306.6 Firearms and Training Qualification, Policy 300 Use of force. Policy 404.5 Swat Uniforms and Equipment: Firearms.

Training: SWAT Officers qualify monthly with their issued Colt 6943 and conduct scenario training monthly. All Hawthorne Police officers receive a two-day training and qualification module on the operation of a Colt rifle.

Additional Rifles
Type: Colt AR-15 A2 and AR 15 Model SP1
Serial Numbers: AR15 A2 (353164), Model SP1 (111348)
Quantity: 2
Cost: $1000 each
5 | P a g e
Lifespan: N/A
Capabilities: This rifle provides a stable and accurate engagement platform. The length of the rifle allows officers to productively move in the multitude of different environments encountered in an urban environment.

Manufacturer’s Description: Throughout the world today, Colt's reliability, performance, and accuracy provide our Armed Forces the confidence required to accomplish any mission. Colt's LE6920 series shares many features of its combatproven brother, the Colt M4. Ships with Magpul MBUS (no carry handle) and a 30-round Magpul PMAG. (This description is provided for current models of Colts, the AR15 A2 and Model SP1 are no longer manufactured).

Purpose: The purpose of the Colt rifle is to provide officers with the most stable and accurate engagement abilities available in situations where the need for a rifle can be reasonably articulated.

Authorized uses: The Colt rifles is issued to the SWAT team to be deployed in accordance with Hawthorne Police Department Policy where the need for a rifle can be articulated. For example, and not limited to:
1- Situations where an armed encounter is reasonably articulated 2- When faced with a situation where a long-range engagement may be necessary 3- Where an officer reasonably believes there is a need to meet or exceed the abilities of the suspect’s weapon
4- When there is an articulated need to defeat a barricade or body armor Fiscal Impact: $ (Maintenance Costs)
Policy and Procedure: Lexipol Policy 306.3.3 Patrol Rifles, Policy 306.6 Firearms and Training Qualification, Policy 300 Use of force. Policy 404.5 Swat Uniforms and Equipment: Firearms.

Training: All Hawthorne Police officers receive a two-day training and qualification module on the operation of a Colt rifle.

Breaching Firearms
Type: Remington 870 Breaching Shotgun
Serial Numbers: B692403M, W513612M
Quantity: 2
Cost: $799
Lifespan: N/A
6 | P a g e
Capabilities: The breaching shotgun provides officers with the ability defeat locking mechanism in situations where forced entry is authorized.

Manufacturer’s Description: Royal Arms Breaching Shotgun starts out with the Remington 870 Express Synthetic 12 Ga Shotgun as its base. We then completely modify it with our custom CNC machined parts to be the ultimate Breaching Shotgun.

Royal Arms invented the Breachers and Breaching shotguns. The Remington Express Synthetic model is a great option for those who do not need the upgraded performance of the Police model.

Purpose: To provide the ability to quickly defeat locking mechanism where forced entry in authorized or exigent circumstances exist.

Authorized uses: The use of the breaching shotgun is authorized for use by trained breachers in situations where the need for forced entry exist.

Fiscal Impact: $ (Maintenance Costs)
Policy and Procedure: Lexipol Policy 404.5.2 Equipment, 412.3 First response, 412.6 Training
Training: Officers designated as breaching attend breaching training where they are trained on several methods of breaching including breaching shotguns.

Less Than Lethal Launchers
Type: Defense Technology 40MM Single shot (no longer in production) and LMT 40mm Single Shot
Serial Numbers: Defense Technology: D37137, D37138, D37139, D37140. LMT:

FW14808, FW14821
Quantity: 6
Cost: $ 735
Lifespan: N/A
Capabilities: 40mm launchers can fire a variety of munitions with a maximum effective range of one hundred twenty (120) feet. 40mm launchers can deliver 40mm munitions in the form of chemical agents, sponge baton rounds, or combined use sponge baton OC chemical agent rounds.

Manufacturer’s Description: Manufactured exclusively for Defense Technology®, the 40LMTS is a tactical single shot launcher that features an expandable ROGERS Super Stoc and an adjustable Integrated Front Grip (IFG) with light rail. The ambidextrous 7 | P a g e
Lateral Sling Mount (LSM) and QD mounting systems allow both a single and two point sling attachment. The 40LMTS will fire standard 40mm less lethal ammunition, up to 4.8 inches in cartridge length. The Picatinny Rail Mounting System will accept a wide array of enhanced optics/sighting systems.

Purpose: Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation.

Authorized uses: 40mm launchers utilized with less lethal sponge baton rounds may be deployed to impact subjects demonstrating assaultive behavior or life-threatening behavior. 40mm launchers utilized with less lethal sponge baton rounds may also be used to control an actively resistive subject reasonably believed to possess or have immediate access to a deadly weapon.

Fiscal Impact: $ (Maintenance Costs)
Policy and Procedure: Lexipol Policy 303.8 Kinetic Energy Projectiles, Policy 303.9 Training for Control Devices and Policy 300 Use of Force Policy 404.5 Swat Uniforms and Equipment
Training: Every sworn Hawthorne Police Officer attend a less lethal refresher course every year. The refresher course consists of reading the department policy on each less lethal device, overview of the use of force policy, nomenclature of the projector launcher device and live fire with the projectile launchers.

Type: Pepperball VKS (Variable Kinetic System) multi-shot PepperBall launchers.

Serial Numbers: P4. 3-4391, P4.3-4515, P4.3-3554
Quantity: 3
Cost: $1,299 each
Lifespan: N/A
Capabilities: Non-Lethal chemical agent delivery system that uses high-pressure air (large capacity hoppers) to deliver PAVA powder projectiles from a safe distance. The system combines chemical agent exposure with kinetic impact and pain. It is effective on individuals as well as large groups of people for riot and crowd control. The N.A.T.O definition of Non-Lethal is, “Non-Lethal Weapons are weapons that are explicitly designed and developed to incapacitate or repel personnel, with a low probability of fatality or permanent injury, or to disable equipment, with minimal undesired damage or impact on the environment.”
8 | P a g e
Manufacturer’s Description: The Variable Kinetic System (VKS) is a compressed-air powered launcher designed to fire non-lethal PepperBall projectiles. The PepperBall VKS Carbine features a Dual Feed System that offers the ability to quickly switch between Hopper mode and Magazine mode for optimum versatility. The Variable Kinetic System Carbine also means you can adjust your velocity up to 350fps - right out of the box. It offers a MIL-STD-1913 rail platform, machined upper, lightweight polymer lower, a functional charging handle and an external variable velocity adjustment. Trusted by over 10,000 law enforcement and government agencies worldwide, PepperBall is a proven leader in non-lethal personal defense.

Purpose: Non-Lethal PepperBall projectiles, as designated by N.A.T.O, when used properly, are significantly less likely to result in death or serious bodily injury. They can be used in riot and crowd control situations, in the de-escalation of potentially deadly situations, and for animal control.

Authorized Use: PepperBall launchers utilized with non-lethal PAVA rounds may be deployed to bring under control an individual or groups of individuals who are engaging in or are about to engage in violent behavior. PepperBall should not however, be used against individuals or groups who merely fail to disperse or do not reasonably appear to present a risk to the safety of officers or the public. (Policy 303.6.2 Pepper Projectile Systems and Policy 300 Use of Force).

Fiscal Impact: None
Policy and Procedure: Lexipol Policy 303.6.2 Pepper Projectile Systems, Policy 303.9 Training for Control Devices and Policy 300 Use of Force Training: Every sworn Hawthorne Police Officer attend a less lethal refresher course every year. The refresher course consists of reading the department policy on each less lethal device, overview of the use of force policy, nomenclature of the launcher and live fire with the projectile launchers.

Type: Remington 870 Less Lethal Shotgun
Serial Number: W641161M
Quantity: 1
Cost: $450
Lifespan: N/A
Capabilities: Capable of deploying less than lethal munitions at optimal ranges of 5-20 yards and a maximum range of 75 yards
9 | P a g e
Manufacturer’s Description: The Remington Model 870 Pump Shotgun is a reliable 12-gauge with double-action bars for smooth pump operation. A steel-lined/grooved fore-end provides a stronger grip, while the Flexible feeding system provides positive and easier cycling. A less-lethal application shotgun is available with the addition of a blaze orange synthetic SpeedFeed stock and fore-end for the instant recognition required.

Purpose: Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation.

Authorized Use: Less lethal shotguns utilized with bean bag rounds may be deployed to impact subjects demonstrating assaultive behavior or life-threatening behavior. Less lethal shotguns utilized with bean bag rounds may also be used to control an actively resistive subject reasonably believed to possess or have immediate access to a deadly weapon.

Fiscal Impact: None
Policy and Procedure: Lexipol Policy 303.8 Kinetic Energy Projectile Guidelines, Policy 303.9 Training for Control Devices and Policy 300 Use of Force, Policy 404.5 Swat Uniforms and Equipment
Training: Every sworn Hawthorne Police Officer attend a less lethal refresher course every year. The refresher course consists of reading the department policy on each less lethal device, overview of the use of force policy, nomenclature of the launcher and live fire with the projectile launchers. Training on the Less Lethal shotgun is conducted during SWAT team trainings.

Less Lethal Munitions
Type: Defense Technology Drag Stabilized Bean Bag Round Part# 3027 Quantity: 53
Cost: $5.35
Lifespan: Replacement as used (covered by five year warranty) Capabilities: Capable of delivery kinetic energy impacts at 75 yards.

Manufacturer’s Description: The Drag Stabilized™ 12-Gauge Round is a translucent 12-Gauge shell loaded with a 40-Gram tear shaped bag made from a cotton and ballistic material blend and filled with #9 shot. This design utilizes four stabilizing tails and utilizes smokeless powder as the propellant. The 12-Gauge Drag Stabilized Round has secured its place as the Law Enforcement Communities’ number one choice for 10 | P a g e
specialty impact munitions. This round has a velocity of 270 fps with a maximum effective range of 75 feet.

Purpose: Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation.

Authorized Use: Less lethal bean bag rounds may be deployed to impact subjects demonstrating assaultive behavior or life-threatening behavior. Bean bag rounds may also be used to control an actively resistive subject reasonably believed to possess or have immediate access to a deadly weapon.

Fiscal Impact: Cost as used
Policy and Procedure: Lexipol Policy 303.8 Kinetic Energy Projectile Guidelines, Policy 303.9 Training for Control Devices and Policy 300 Use of Force, Policy 404.5 Swat Uniforms and Equipment
Training: Every sworn Hawthorne Police Officer attend a less lethal refresher course every year. The refresher course consists of reading the department policy on each less lethal device, overview of the use of force policy, nomenclature of the launcher and live fire with the projectile launchers. Training on the Less Lethal shotgun is conducted during SWAT team trainings.

Type: Royal Arms 12 Gauge Flash Bang Red Cap
Quantity: 241
Cost: $25 each
Lifespan: Replacement as used
Capabilities: Capable of delivering a light and noise diversion from a shotgun platform.

Manufacturer’s Description: FOR USE IN 12 GA SHOTGUNS W/ CYLINDER SMOOTH BORE BARRELS ONLY. Designed as a Less Lethal / Diversionary Round 185 dB can Breach solid wood doors, light Steel, sliders, Car windows and use in crawl spaces.

Purpose: Light and Noise diversion devices serve numerous purposes to the SWAT to include temporary distraction and disorientation allowing officers the opportunity to safely resolve situations.
11 | P a g e
Authorized Use: Diversionary Devices are to be used exclusively by the SWAT Team.

Diversionary Devices can be used in high-risk tactical operations as an attention getting device and a diversion device. They can also be used during high-risk warrants, hostage rescue incidents, and some mobile field force incidents.

Fiscal Impact: Cost as used
Policy and Procedure: Policy 404.5 Swat Uniforms and Equipment Training: SWAT Officers must successfully complete an 80 hour SWAT Academy and are subject to ongoing extensive classroom and practical application training in the use of the Diversionary Devices. Additionally, SWAT Officers regularly train on safe device deployment in a variety of operational settings. Additionally, Officers are selected to go to instructor schools.

Type: CTS Tactical 40MM Foam Baton Part# 4557
Quantity: 5
Cost: $25
Lifespan: Replacement as used
Capabilities: Provide kinetic energy impact abilities at an optimal range of 3-30 meters.

Manufacturer’s Description: The Model 4557 Sponge Baton is a spin-stabilized projectile delivering blunt trauma effect. Although it is extremely accurate and consistent, accuracy is dependent on the launcher, using open sights vs. an improved sight, environmental conditions, and the operator. Effectiveness depends on many variables, such as distance, clothing, stature, and the point where the projectile impacts.

CAUTION: Shots to the head, neck, thorax, heart, or spine can result in fatal or serious injury.

Purpose: Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation.

Authorized Use: Foam baton rounds may be deployed to impact subjects demonstrating assaultive behavior or life-threatening behavior. Foam baton rounds may also be used to control an actively resistive subject reasonably believed to possess or have immediate access to a deadly weapon.

Fiscal Impact: Cost as used
12 | P a g e
Policy and Procedure: Lexipol Policy 303.8 Kinetic Energy Projectiles, Policy 303.9 Training for Control Devices and Policy 300 Use of Force Policy 404.5 Swat Uniforms and Equipment
Training: Every sworn Hawthorne Police Officer attend a less lethal refresher course every year. The refresher course consists of reading the department policy on each less lethal device, overview of the use of force policy, nomenclature of the projector launcher device and live fire with the projectile launchers.

Type: Defense Technology Multiple Wood Baton Round 40MM Part# 6098 Quantity: 26
Cost: $25
Lifespan: Replacement as used
Capabilities: Provide kinetic energy impact abilities at an optimal range of 3-30 meters.

Manufacturer’s Description: The 40mm Multiple Wood Baton Round is most widely used as a crowd management tool by Law Enforcement and Corrections. The round contains three wooden projectiles. It utilizes smokeless powder as the propellant and has more consistent velocities and tighter patterns compared to its 37 mm black powder counterpart. It is suitable for administering a means of pain compliance over a greater distance than most of its counterparts. Used for routing crowds or groups that is mildly resistive.

Purpose: Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation.

Authorized Use: Wood baton rounds may be deployed to impact subjects demonstrating assaultive behavior or life-threatening behavior. Foam baton rounds may also be used to control an actively resistive subject reasonably believed to possess or have immediate access to a deadly weapon. Wood batons can also be used to breach windows.

Fiscal Impact: Cost as used
Policy and Procedure: Lexipol Policy 303.8 Kinetic Energy Projectiles, Policy 303.9 Training for Control Devices and Policy 300 Use of Force Policy 404.5 Swat Uniforms and Equipment
Training: Every sworn Hawthorne Police Officer attend a less lethal refresher course every year. The refresher course consists of reading the department policy on each less 13 | P a g e
lethal device, overview of the use of force policy, nomenclature of the projector launcher device and live fire with the projectile launchers.

Type: Defense Technology Exact Impact 40MM Standard Range Sponge Round Quantity: 28
Cost: $26.50
Lifespan: Replacement as used
Capabilities: Provide kinetic energy impact abilities up to 131 Feet Manufacturer’s Description: The eXact iMpact™ 40 mm Sponge Round is a point-ofaim, point-of-impact direct-fire round. This lightweight, high-speed projectile consisting of a plastic body and sponge nose that is spin stabilized via the incorporated rifling collar and the 40 mm launcher’s rifled barrel. The round utilizes smokeless powder as the propellant, and, therefore, have velocities that are extremely consistent. Used for Crowd Control, Patrol, and Tactical Applications
Purpose: Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation.

Authorized Use: Exact Impact rounds may be deployed to impact subjects demonstrating assaultive behavior or life-threatening behavior. Foam baton rounds may also be used to control an actively resistive subject reasonably believed to possess or have immediate access to a deadly weapon.

Fiscal Impact: Cost as used
Policy and Procedure: Lexipol Policy 303.8 Kinetic Energy Projectiles, Policy 303.9 Training for Control Devices and Policy 300 Use of Force Policy 404.5 Swat Uniforms and Equipment
Training: Every sworn Hawthorne Police Officer attend a less lethal refresher course every year. The refresher course consists of reading the department policy on each less lethal device, overview of the use of force policy, nomenclature of the projector launcher device and live fire with the projectile launchers.

Type: Defense Technology Exact Impact LE 40MM Extended Range Sponge Round Quantity: 28
14 | P a g e
Cost: $26.50
Lifespan: Replacement as used
Capabilities: Provide kinetic energy impact abilities up to 131 Feet Manufacturer’s Description: The eXact iMpact™ 40 mm Sponge Round is a point-ofaim, point-of-impact direct-fire round. This lightweight, high-speed projectile consisting of a plastic body and sponge nose that is spin stabilized via the incorporated rifling collar and the 40 mm launcher’s rifled barrel. The round utilizes smokeless powder as the propellant, and, therefore, have velocities that are extremely consistent. Used for Crowd Control, Patrol, and Tactical Applications
Purpose: Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation.

Authorized Use: Exact Impact rounds may be deployed to impact subjects demonstrating assaultive behavior or life-threatening behavior. Foam baton rounds may also be used to control an actively resistive subject reasonably believed to possess or have immediate access to a deadly weapon.

Fiscal Impact: Cost as used
Policy and Procedure: Lexipol Policy 303.8 Kinetic Energy Projectiles, Policy 303.9 Training for Control Devices and Policy 300 Use of Force Policy 404.5 Swat Uniforms and Equipment
Training: Every sworn Hawthorne Police Officer attend a less lethal refresher course every year. The refresher course consists of reading the department policy on each less lethal device, overview of the use of force policy, nomenclature of the projector launcher device and live fire with the projectile launchers.

Type: Defense Technology 40MM Ground Marker SAF-Smoke 100m Part# 6483 Quantity: 10
Cost: $30
Lifespan: Replacement as used
Capabilities: Provide smoke deployment up to 100m
Manufacturer’s Description: The 40mm Ground Marker munition is designed to deliver a pyrotechnic smoke or irritant payload downrange to specified distances. The 15 | P a g e
spin stabilized projectile and smokeless propulsion system produce extremely consistent velocities and range to the target. Applications for this product include crowd direction and control, marking, and obscuration Purpose: Smoke abilities can be used as distractions, in assistance with gas deployments and to provide concealment as needed.

Authorized Use: Smoke is authorized to be used when the need for smoke capabilities may arise.

Fiscal Impact: Cost as used
Policy and Procedure: Policy 404.5 Swat Uniforms and Equipment Training: Every Hawthorne officer is trained on the deployment of 40MM projectile systems.

Type: Pepper Ball rounds Live X
Quantity: 75
Cost: $1,320.00 for 375 rounds
Capabilities: This item is deployed by dedicated launcher.

Manufactures Description: • Red / Black • Concentrated version of Live projectile used in high-intensity/MFF/Crowd Control • 5% Chemical Agent • Used for direct impact and area saturation • 0-60 feet (0-18 meters) direct impact/150+ feet (45+ meters area saturation • Operation temperature range -30F to 150F (-34C to 65C) Purpose: Pepper Ball rounds when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation. Its purpose is to minimize the risk to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous. And can be used in the following but not complete listed situations. Armed Attacker • Barricaded Suspect • Suicide-by-Cop • Civil Disobedience • Area Denial • Building/Field Searches • Vehicle Standoff • Drug Labs • High-Risk Warrants • Event Security • Animal Control • Authorized Uses: The suspect is armed with a weapon and the tactical circumstances allow for the safe application of approved munitions. The suspect has made credible threats to harm him/herself or others. The suspect is engaged in riotous behavior or is throwing rocks, bottles or other dangerous projectiles at people and/or officers. There is probable cause to believe that the suspect has already committed a crime of violence and is refusing to comply with lawful orders.

Fiscal Impact: None
16 | P a g e
Policy and Procedure: Lexipol Policy 303.6.2 Pepper Projectile Systems, 300.3 Use of Force.

Training: Every sworn Hawthorne Police Officer attends a less lethal refresher course every year. The refresher course consists of reading the department policy on each less lethal device, overview of the use of force policy, nomenclature of the projector launcher device and live fire with the projectile launchers.

Type: Royal Arms 12 Gauge TESAR #1
Quantity: 14
Cost: $25
Lifespan: Replacement as used
Capabilities: Capable of defeating locked wood doors.

Manufacturer’s Description: Orange Cap 2-3/4” 275 Grain Compressed Copper Frangible 12 Ga Shotgun Slug
Purpose: For breaching wooden doors
Authorized Use: Breaching rounds are used exclusively by the SWAT team and by officers trained in breaching techniques.

Fiscal Impact: Cost as used
Policy and Procedure: Lexipol Policy 404.5.2 Equipment
Training: SWAT officers trained in breaching attend POST approved breaching schools and maintain in house training.

Specialty Impact Munitions (SIM):

Type: Defense Technology Direct Impact 40mm OC Crushable Foam Round – Part# 6320
Quantity: 10
Cost: $18.25 each
Lifespan: 5 years from date of manufacture
17 | P a g e
Capability: 40mm launchers are capable of firing a variety of munitions with a minimum effective range of five (5) feet and a maximum effective range of one hundred twenty (120) feet. 40mm launchers can deliver 40mm munitions in the form of chemical agents, sponge baton rounds, or combined use sponge baton OC chemical agent rounds.

Manufacturer’s Description: The 40mm Direct Impact® Round has evolved from Defense Technology® design of the eXact iMpact™. This lightweight, high-speed projectile consists of a plastic body and a crushable foam nose which is spin stabilized via the incorporated rifling collar and the 40mm launcher’s rifled barrel. The rounds utilize smokeless powder as the propellant and have velocities that are extremely consistent. The 40mm Direct Impact® Round consists of a plastic body and a crushable foam nose that contains a powder payload. This payload area can hold inert, marking, OC or CS powder. The crushable foam nose dissipates energy upon impact while releasing the powder payload.

Purpose: Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation. The Direct Impact OC round additionally brings the effects of an irritant powder, maximizing the potential for incapacitation. Its purpose is to minimize the risk to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.

Authorized Use: 40mm launchers utilized with less lethal sponge baton rounds may be deployed to impact subjects demonstrating assaultive behavior or life-threatening behavior. 40mm launchers utilized with less lethal sponge baton rounds may also be used to control an actively resistive subject reasonably believed to possess or have immediate access to a deadly weapon, within the force guidelines of Department Procedure
Fiscal Impact: None
Policy and Procedure: Lexipol Policy 303.8 Kinetic Energy Projectiles, 303.9 Training for control devices, 303.5 Tear Gas Guidelines, 303.6.2 Pepper Projectile Systems, and Policy 300 Use of Force
Training: Every sworn Hawthorne Police Officer attends a less lethal refresher course every two years. The refresher course consists of reading the department policy on each less lethal device, overview of the use of force policy, nomenclature of the projector launcher device and live fire with the projectile launchers. Additionally, SWAT members train on the projectile launcher platforms numerous times throughout the year.

Type: Defense Technology Extended Range Direct Impact 40mm OC Crushable Foam Round – Part# 6320LE
Quantity: 26
18 | P a g e
Cost: $18.25 each
Lifespan: 5 years from date of manufacture
Capability: 40mm launchers are capable of firing a variety of munitions with a minimum effective range of five (5) feet and a maximum effective range of one hundred twenty (120) feet. 40mm launchers can deliver 40mm munitions in the form of chemical agents, sponge baton rounds, or combined use sponge baton OC chemical agent rounds.

Manufacturer’s Description: The 40 mm Direct Impact® LE Extended Range Round is a point-of-aim, point-of-impact direct-fire round and is intended to be used in applications that exceed the performance capability of the standard Direct Impact Round. An excellent solution whether you need to incapacitate a single subject or control a crowd. When loaded with OC powder, the Direct Impact LE combines blunt trauma with the effects of an irritant powder, maximizing the potential for incapacitation.

Purpose: Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation. The Direct Impact OC round additionally brings the effects of an irritant powder, maximizing the potential for incapacitation. Its purpose is to minimize the risk to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.

Authorized Use: 40mm launchers utilized with less lethal sponge baton rounds may be deployed to impact subjects demonstrating assaultive behavior or life-threatening behavior. 40mm launchers utilized with less lethal sponge baton rounds may also be used to control an actively resistive subject reasonably believed to possess or have immediate access to a deadly weapon, within the force guidelines of Department Procedure
Fiscal Impact: None
Policy and Procedure: Lexipol Policy 303.8 Kinetic Energy Projectiles, 303.9 Training for control devices, 303.5 Tear Gas Guidelines, 303.6.2 Pepper Projectile Systems, and Policy 300 Use of Force
Training: Every sworn Hawthorne Police Officer attends a less lethal refresher course every two years. The refresher course consists of reading the department policy on each less lethal device, overview of the use of force policy, nomenclature of the projector launcher device and live fire with the projectile launchers. Additionally, SWAT members train on the projectile launcher platforms numerous times throughout the year. 19 | P a g e
Chemical Agent Munitions:

Type: Defense Technology Ferret 40mm CS Liquid Projectile-Part # 1262 (Newer version is Part # 2262).

Quantity: 20
Cost: $23 each
Lifespan: 5 years from date of manufacture
Capability: The effective range of the Ferret 40mm CS Liquid Barricade Penetrating Projectile is fifty-four (54) yards.

Manufacturer’s Description: The Ferret 40mm Round is a frangible projectile filled with chemical agent. It is designed to deliver chemical agents in barricade situations from a 40mm launcher. Spin stabilization from barrel rifling affords maximum stand-off distance and accuracy for safety. The Ferret® 40mm Round is non-burning and suitable for indoor use. Used primarily by tactical teams, it is designed to penetrate barriers, such as windows, hollow core doors, wallboard and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside of a structure or vehicle.

Purpose: Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation. The ferret projectile round additionally brings the effects of an irritant liquid, maximizing the potential for incapacitation. Its purpose is to minimize the risk to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.

Authorized Use: Tear gas may be used for crowd control, crowd dispersal or against barricaded suspects based on the circumstances. Only the Watch Commander, Incident Commander or SWAT Lieutenant may authorize the delivery and use of tear gas, and only after evaluating all conditions known at the time and determining that such force reasonably appears justified and necessary. When practicable, fire personnel should be alerted or summoned to the scene prior to the deployment of tear gas to control any fires and to assist in providing medical aid or gas evacuation if needed Fiscal Impact: None
Policy and Procedure: Lexipol Policy 303.8 Kinetic Energy Projectiles, 303.9 Training for Control Devices, 303.5 Tear Gas Guidelines, 303.6.2 Pepper Projectile Systems, and Policy 300 Use of Force
Training: Only SWAT Officers that have completed a SWAT basic academy are authorized to utilize the ferret projectiles. SWAT Officers will conduct continued training with the use of projectile launched chemical agent devices during supplemental SWAT 20 | P a g e
courses and trainings. Additionally, SWAT members train on the projectile launcher platforms numerous times throughout the year.

Type: Defense Technology Ferret 40mm CS Powder Projectile – Part # 1292 (Newer version is Part # 2292).

Quantity: 32
Cost: $23 each
Lifespan: 5 years from the date of manufacture
Capabilities: The effective range of the Ferret 40mm CS Powder Barricade Penetrating Projectile is fifty-four (54) yards.

Manufactures Description: The Ferret® 40 mm Barricade Penetrating Round is filled with a CS powder chemical agent. It is a frangible projectile that is spin stabilized utilizing barrel rifling. It is non-burning and designed to penetrate barriers. Primarily used to dislodge barricaded subjects, it can also be used for area denial. Primarily used by tactical teams, it is designed to penetrate barriers, such as windows, hollow core doors, wallboard and thin plywood. Upon impact the nose ruptures and instantaneously delivers the agent payload inside a structure or vehicle.

Purpose: Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation. The ferret projectile round additionally brings the effects of an irritant powder, maximizing the potential for incapacitation. Its purpose is to minimize the risk to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.

Authorized Uses: Tear gas may be used for crowd control, crowd dispersal or against barricaded suspects based on the circumstances. Only the Watch Commander, Incident Commander or SWAT Lieutenant may authorize the delivery and use of tear gas, and only after evaluating all conditions known at the time and determining that such force reasonably appears justified and necessary. When practicable, fire personnel should be alerted or summoned to the scene prior to the deployment of tear gas to control any fires and to assist in providing medical aid or gas evacuation if needed.

Fiscal Impact: None
Policy and Procedure: Lexipol Policy 303.8 Kinetic Energy Projectiles, 303.9 Training for Control Devices, 303.5 Tear Gas Guidelines, 303.6.2 Pepper Projectile Systems, and Policy 300 Use of Force
21 | P a g e
Training: Only SWAT Officers that have completed a SWAT basic academy are authorized to utilize the ferret projectiles. SWAT Officers will conduct continued training with the use of projectile launched chemical agent devices during supplemental SWAT courses and trainings. Additionally, SWAT members train on the projectile launcher platforms numerous times throughout the year.

Type: Defense Technology Ferret 40mm OC Liquid Projectile – Part # 1260 (Newer version is Part # 2260).

Quantity: 17
Cost: $23 each
Lifespan: 5 years from the date of manufacture
Capabilities: The effective range of the Ferret 40mm OC Liquid Barricade Penetrating Projectile is fifty-four (54) yards.

Manufactures Description: The Ferret® 40mm Round is non-burning and suitable for indoor use. Used primarily by tactical teams, it is designed to penetrate barriers, such as windows, hollow core doors, wallboard and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside of a structure or vehicle. In a tactical deployment situation, the 40mm Ferret is primarily used to dislodge barricaded subjects from confined areas. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.

Purpose: Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation. The ferret projectile round additionally brings the effects of an irritant Liquid, maximizing the potential for incapacitation. Its purpose is to minimize the risk to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.

Authorized Uses: Tear gas may be used for crowd control, crowd dispersal or against barricaded suspects based on the circumstances. Only the Watch Commander, Incident Commander or SWAT Lieutenant may authorize the delivery and use of tear gas, and only after evaluating all conditions known at the time and determining that such force reasonably appears justified and necessary. When practicable, fire personnel should be alerted or summoned to the scene prior to the deployment of tear gas to control any fires and to assist in providing medical aid or gas evacuation if needed.

Fiscal Impact: None
22 | P a g e
Policy and Procedure: Lexipol Policy 303.8 Kinetic Energy Projectiles, 303.9 Training for Control Devices, 303.5 Tear Gas Guidelines, 303.6.2 Pepper Projectile Systems, and Policy 300 Use of Force
Training: Only SWAT Officers that have completed a SWAT basic academy are authorized to utilize the ferret projectiles. SWAT Officers will conduct continued training with the use of projectile launched chemical agent devices during supplemental SWAT courses and trainings. Additionally, SWAT members train on the projectile launcher platforms numerous times throughout the year.

Type: Defense Technology Ferret 40mm OC Powder Projectile – Part # 1290 (Newer version is Part # 2290).

Quantity: 35
Cost: $23 each
Lifespan: 5 years from the date of manufacture
Capabilities: The effective range of the Ferret 40mm OC Powder Barricade Penetrating Projectile is fifty-four (54) yards.

Manufactures Description: The Ferret® 40 mm Barricade Penetrating Round is filled with an OC powder chemical agent. It is a frangible projectile that is spin stabilized utilizing barrel rifling. It is non-burning and designed to penetrate barriers. Primarily used to dislodge barricaded subjects, it can also be used for area denial. Primarily used by tactical teams, it is designed to penetrate barriers, such as windows, hollow core doors, wallboard and thin plywood. Upon impact the nose ruptures and instantaneously delivers the agent payload inside a structure or vehicle.

Purpose: Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation. The ferret projectile round additionally brings the effects of an irritant powder, maximizing the potential for incapacitation. Its purpose is to minimize the risk to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.

Authorized Uses: Tear gas may be used for crowd control, crowd dispersal or against barricaded suspects based on the circumstances. Only the Watch Commander, Incident Commander or SWAT Lieutenant may authorize the delivery and use of tear gas, and only after evaluating all conditions known at the time and determining that such force reasonably appears justified and necessary. When practicable, fire personnel should be alerted or summoned to the scene prior to the deployment of tear gas to control any fires and to assist in providing medical aid or gas evacuation if needed. 23 | P a g e
Fiscal Impact: None
Policy and Procedure: Lexipol Policy 303.8 Kinetic Energy Projectiles, 303.9 Training for Control Devices, 303.5 Tear Gas Guidelines, 303.6.2 Pepper Projectile Systems, and Policy 300 Use of Force
Training: Only SWAT Officers that have completed a SWAT basic academy are authorized to utilize the ferret projectiles. SWAT Officers will conduct continued training with the use of projectile launched chemical agent devices during supplemental SWAT courses and trainings. Additionally, SWAT members train on the projectile launcher platforms numerous times throughout the year.

Type: Defense Technology Instantaneous Blast CS- Part# 1042 Quantity: 18
Cost: $50 each
Lifespan: 5 years from date of manufacture
Capabilities: This device can be hand thrown.

Manufacturer’s Description: The Instantaneous Blast CS Grenade is designed for indoor or outdoor use; this grenade’s powder is expelled upon initiation of a small internal detonator that has sufficient force to split the canister at six machined groves on the outside surface. this device is well suited for affecting numerous subjects grouped within a contained portion of a prison yard or area, using wind to the advantage. This

6.12 in. by 2.62 in. grenade will deliver approximately 1.5 oz. of active agent.

Lifespan: 5 year manufacturer warranty
Purpose: The Instantaneous Blast CS is used as crowd management in an indoor and outdoor setting.

Authorized Uses: Tear gas may be used for crowd control, crowd dispersal or against barricaded suspects based on the circumstances. Only the Watch Commander, Incident Commander or SWAT Lieutenant may authorize the delivery and use of tear gas, and only after evaluating all conditions known at the time and determining that such force reasonably appears justified and necessary. When practicable, fire personnel should be alerted or summoned to the scene prior to the deployment of tear gas to control any fires and to assist in providing medical aid or gas evacuation if needed.

Fiscal Impact: None
Policy and Procedure: Lexipol Policy 303.5 Tear Gas Guidelines 24 | P a g e
Training: Only SWAT Officers that have completed a SWAT basic academy are authorized to utilize the Instantaneous Blast device. SWAT Officers will conduct continued training with the use of hand deployed chemical agent devices during supplemental SWAT courses and trainings. Additionally, a SWAT Officer who is certified as a chemical agent instructor trains SWAT officers annually Type: Defense Technology Pocket Tactical CS- Part# 1016 Quantity: 23
Cost: $22 each
Lifespan: 5 years from date of manufacture
Capabilities: The Pocket Tactical is a small lightweight easily carried device that provides a medium volume of chemical agent or smoke for certain situations.

Manufacturer’s Description: The Pocket Tactical CS Grenade is small, and lightweight. The 0.9 oz. of active agent will burn approximately 20-40 seconds. At 4.75 in. by 1.4 inches in size, it easily fits in most tactical pouches. This is a launchable grenade; however, it is normally used as a signaling or covering device. Though this device is slightly over four inches in length, it produces a smoke cloud so fast it appears to be an enveloping screen produced by a full size tactical grenade.

Purpose: The Pocket Tactical was designed with the tactical team in mind and can be used for distraction, concealment, rescue, or signaling. Additionally, the Pocket Tactical may be used to dislodge barricaded suspects from confined areas. Its purpose is to minimize the risk to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.

Fiscal Impact: None
Policy and Procedure: Lexipol Policy 303.5 Tear Gas Guidelines Training: Only SWAT Officers that have completed a SWAT basic academy are authorized to utilize the Pocket Tactical device. SWAT Officers will conduct continued training with the use of hand deployed chemical agent devices during supplemental SWAT courses and trainings. Additionally, a SWAT Officer who is certified as a chemical agent instructor trains SWAT officers annually. 25 | P a g e
Type: Defense Technology Flameless Tri-Chamber, CS- Part# 1032 Quantity: 29
Cost: $45 each
Lifespan: 5 years from date of manufacture
Capabilities: The design of the Tri-Chamber Flameless CS Grenade allows the contents to burn within an internal can and disperse the agent safely with reduced risk of fire. The grenade is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject. This grenade will deliver approximately.70 oz of agent during its 20-25 seconds of burn time. The Tri-Chamber Flameless Grenade can be used in crowd control as well as tactical deployment situations by Law Enforcement and Corrections, but was designed with the barricade situation in mind. Its applications in tactical situations are primarily to detect and/or dislodge barricaded subjects Manufacturer’s Description: The design of the Tri-Chamber Flameless CS Grenade allows the contents to burn within an internal can and disperse the agent safely with reduced risk of fire. The grenade is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject. This grenade will deliver approximately .70 oz. of agent during its 20-25 seconds burn time. The Tri-Chamber Flameless Grenade can be used in crowd control as well as tactical deployment situations by Law Enforcement and Corrections, but was designed with the barricade situation in mind. Its applications in tactical situations are primarily to detect and/or dislodge barricaded subjects. The purpose of the Tri-Chamber Flameless Grenade is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. The Tri-Chamber Flameless Grenade provides the option of delivering a pyrotechnic chemical device indoors, maximizing the chemicals’ effectiveness via heat and vaporization, while minimizing or negating the chance of fire to the structure.

Purpose: The purpose of the Tri-Chamber Flameless Grenade is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. The Tri-Chamber Flameless Grenade provides the option of delivering a pyrotechnic chemical device indoors, maximizing the chemicals effectiveness via heat and vaporization, while minimizing or negating the chance of fire to the structure.

Fiscal Impact: None
Policy and Procedure: Lexipol Policy 303.5 Tear Gas Guidelines Training: Only SWAT Officers that have completed a SWAT basic academy are authorized to utilize the Tri-Chamber CS. SWAT Officers will conduct continued training with the use of hand deployed chemical agent devices during supplemental SWAT 26 | P a g e
courses and trainings. Additionally, a SWAT Officer who is certified as a chemical agent instructor trains SWAT officers annually.

Type: Defense Technology Spede-Heat, CS- Part# 1072
Quantity: 18
Cost: $25 each
Lifespan: 5 years from date of manufacture
Capabilities: Can be hand thrown, deployed via robot, launched, placed into a Gas Ram, Burn Safe and Munitions Pole.

Manufacturer’s Description: The Spede-Heat CS Grenade is a high volume, continuous burn it expels its payload in approximately 20-40 seconds. The payload is discharged through four gas ports on top of the canister, three on the side and one on the bottom. This launchable grenade is 6.12 in. by 2.62 in. and holds approximately 2.9 oz. of active agent.

Purpose: To safely resolve critical situations such as violent civil unrest and high-risk tactical operations
Fiscal Impact: None
Policy and Procedure: Lexipol Policy 303.5 Tear Gas Guidelines Training: Only SWAT Officers that have completed a SWAT basic academy are authorized to utilize the Spede-Heat CS. SWAT Officers will conduct continued training with the use of hand deployed chemical agent devices during supplemental SWAT courses and trainings. Additionally, a SWAT Officer who is certified as a chemical agent instructor trains SWAT officers annually.

Type: Combined Tactical Systems Riot CS Smoke - Part# 5230 Quantity: 5
Cost: $40 each
Lifespan: 5 years from date of manufacture
Capabilities: Can be hand thrown, deployed via robot, launched, placed into a Gas Ram, Burn Safe and Munitions Pole.
27 | P a g e
Manufacturer’s Description: Large diameter burning grenade that discharges a high volume of smoke and chemical agent through multiple emission ports. Specifically for outdoor use and should not be deployed on rooftops, in crawl spaces or indoors due to potential fire hazard. Can be hand thrown or launched. Discharge duration can reach up to 40 seconds.

Purpose: To safely resolve critical situations such as violent civil unrest and high-risk tactical operations
Fiscal Impact: None
Policy and Procedure: Lexipol Policy 303.5 Tear Gas Guidelines Training: Only SWAT Officers that have completed a SWAT basic academy are authorized to utilize the Riot CS Smoke. SWAT Officers will conduct continued training with the use of hand deployed chemical agent devices during supplemental SWAT courses and trainings. Additionally, a SWAT Officer who is certified as a chemical agent instructor trains SWAT officers annually.

Type: Combined Tactical Systems Aerosol Grenade CS-OC - Part# 6343 Quantity: 5
Cost: $41 each
Lifespan: 5 years from date of manufacture
Capabilities: Can be hand thrown, deployed via robot, launched, placed into a Gas Ram, Burn Safe and Munitions Pole.

Manufacturer’s Description: A unique grenade delivering an invisible vapor and rendering an intense respiratory effect. Provides best results when used indoors and requires no personal decontamination.

Purpose: To safely resolve critical situations such as violent civil unrest and high-risk tactical operations
Fiscal Impact: None
Policy and Procedure: Lexipol Policy 303.5 Tear Gas Guidelines Training: Only SWAT Officers that have completed a SWAT basic academy are authorized to utilize the Aerosol Grenade CS-OC. SWAT Officers will conduct continued training with the use of hand deployed chemical agent devices during supplemental 28 | P a g e
SWAT courses and trainings. Additionally, a SWAT Officer who is certified as a chemical agent instructor trains SWAT officers annually.

Type: Defense Technology Flameless Aerosol OC Vapor - Part# 1056 Quantity: 13
Cost: $50 each
Lifespan: 5 years from date of manufacture
Capabilities: Hand deployed to deliver a very high concentration of OC in a powerful mist.

Manufacturer’s Description: The Defense Technology® OC Vapor Aerosol Grenade is for law enforcement and corrections use to deliver a high concentration of Oleoresin Capsicum (OC) in a powerful mist. The grenade is designed for indoor-use in confined areas and, once deployed, inflames the mucous membranes and exposed skin resulting in an intense burning sensation. The incapacitating effect of the OC Vapor on the subject is dramatic, yet requires minimal decontamination. Removing the subject from the affected area to fresh air will resolve respiratory effects within minutes. The OC Vapor Aerosol Grenade is ideal for cell extractions or barricade situations where the use of pyrotechnic, powder or liquid devices is not practical or desired.

Purpose: The purpose of the Aerosol OC Vapor is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. The Aerosol OC Vapor provides the option of delivering a pyrotechnic chemical device indoors, maximizing the chemicals effectiveness via heat and vaporization, while minimizing or negating the chance of fire to the structure.

Fiscal Impact: None
Policy and Procedure: Lexipol Policy 303.5 Tear Gas Guidelines Training: Only SWAT Officers that have completed a SWAT basic academy are authorized to utilize the Aerosol OC Vapor. SWAT Officers will conduct continued training with the use of hand deployed chemical agent devices during supplemental SWAT courses and trainings. Additionally, a SWAT Officer who is certified as a chemical agent instructor trains SWAT officers annually. 29 | P a g e
Unmanned, Remotely Piloted Powered Aerial Vehicle:

UAS #1
Type: DJI Mavic Mini
Serial #s 1SZ3J4C002K071, YCBZTZ00026905, 3Q4SJ1D00354LT, 1581F4XFC225R0065AF2, 1581F4XF32293006W0B7, & 1581F4XFA227JML719P8 Quantity: 6
Cost: $500 each
Lifespan: Unknown, 1-year manufacturer warranty
Capabilities: The Hawthorne Police Department will utilize UAS to enhance both public safety and officer safety by providing aerial support during a variety of operations whenever possible.

UAS may be equipped with high-definition cameras, thermal imaging cameras, or a combination thereof to provide mission critical information. The ability to gain an aerial view over potentially dangerous situations reduces the risk to the public, officers, and aids in the safe apprehension of criminals. Additionally, UAS may be used to search areas where potential harm to human personnel may be avoided.

The Mavic Mini drone is compact enough to navigate the interior of structures and similar conditions
Manufacturer’s Description: Weighing 249g, DJI Mavic Mini is smaller and lighter than all of its predecessors, giving the pilot the ultimate flexibility to capture unique moments.

Unlike other DJI drones that feature quick-release propellers, Mavic Mini propellers are screwed on, which helps to preserve the weight of the drone. A 3-axis stabilized gimbal is located at the front of the drone, which is protected by a camera guard. And a microSD card slot is located on the back, providing a convenient location to change storage quickly.

Purpose: UAS may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective.

Authorized Uses: Unmanned aerial vehicles have numerous applications, including working with or in place of manned aircraft such as a police helicopter. Situations for authorized use include monitoring large crowds / gatherings, providing situational awareness, searching for evading suspects hiding in yards / neighborhoods, searching for missing persons / objects, and / or any other scenario where it can mitigate risk and harm to human life.

Fiscal Impact: Battery Replacement (depending on frequency of use and charging) and replacement of broken / missing parts.
30 | P a g e
Policy and Procedure: Lexipol Policy 606 – Unmanned Aerial Systems Operations.

Training: UAS pilots shall be trained and maintain proficiency in their operator / observer abilities. Each pilot shall be certified as an operator in accordance with current FAA requirements and standards. The pilot will stay proficient in the job function by participating in monthly scheduled department training sessions. During these training sessions the pilot must show proficiency in flight skills, obstacles, and utilizing the UAS in a manner consistent with law enforcement deployments.

UAS #2
Type: DJI Mavic 2 Advanced
Serial #s 4GC3KAU00AX0LB
Quantity: 1
Cost: $5,000
Lifespan: Unknown, 1-year manufacturer warranty
Capabilities: The Hawthorne Police Department will utilize UAS to enhance both public safety and officer safety by providing aerial support during a variety of operations whenever possible.

UAS may be equipped with high-definition cameras, thermal imaging cameras, or a combination thereof to provide mission critical information. The ability to gain an aerial view over potentially dangerous situations reduces the risk to the public, officers, and aids in the safe apprehension of criminals.

The Mavic drone is large enough and equipped with a Forward Looking Infrared Camera (FLIR) suitable for exterior environmental conditions.

Manufacturer’s Description: Capture accurate details in any mission with the Mavic Enterprise series drone – a highly versatile yet compact tool that packs a whole lot of performance upgrades. With high-resolution thermal and visual cameras, the Mavic drone supports up to 32× digital zoom and is capable of centimeter-level positioning accuracy with the RTK module.

The Mavic Enterprise Series redefines industry standards for small commercial drones.

With a mechanical shutter, a 56 x zoom camera, and an RTK module for centimeterlevel precision, the Mavic 3E brings mapping and mission efficiency to new heights. A thermal version is available for firefighting, search and rescue, inspection, and night operations.

Purpose: UAS may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. This tool is used to remotely monitor a situation where risks and hazards may be present, and / or it is advantageous for aerial viewing
31 | P a g e
Authorized Uses: Unmanned aerial vehicles have numerous applications, including working with or in place of manned aircraft such as a police helicopter. Situations for authorized use include monitoring large crowds / gatherings, providing situational awareness, searching for evading suspects hiding in yards / neighborhoods, searching for missing persons / objects, and / or any other scenario where it can mitigate risk and harm to human life.

Fiscal Impact: Battery Replacement (depending on frequency of use and charging) and replacement of broken / missing parts.

Policy and Procedure: Lexipol Policy 606 – Unmanned Aerial Systems Operations.

Training: UAS pilots shall be trained and maintain proficiency in their operator / observer abilities. Each pilot shall be certified as an operator in accordance with current FAA requirements and standards. The pilot will stay proficient in the job function by participating in monthly scheduled department training sessions. During these training sessions the pilot must show proficiency in flight skills, obstacles, and utilizing the UAS in a manner consistent with law enforcement deployments.

UAS #3
Type: DJI Mavic 3 Enterprise Thermal
Serial #s 1581F5FJ725250HAB32G & 1581F5FJB22A700A0EDH
Quantity: 2
Cost: $5,500 each
Lifespan: Unknown, 1-year manufacturer warranty
Capabilities: The Hawthorne Police Department will utilize UAS to enhance both public safety and officer safety by providing aerial support during a variety of operations whenever possible.

UAS may be equipped with high-definition cameras, thermal imaging cameras, or a combination thereof to provide mission critical information. The ability to gain an aerial view over potentially dangerous situations reduces the risk to the public, officers, and aids in the safe apprehension of criminals.

The Mavic drone is large enough and equipped with a Forward Looking Infrared Camera (FLIR) suitable for exterior environmental conditions.

Manufacturer’s Description: Capture accurate details in any mission with the Mavic Enterprise series drone – a highly versatile yet compact tool that packs a whole lot of performance upgrades. With high-resolution thermal and visual cameras, the Mavic drone supports up to 32× digital zoom and is capable of centimeter-level positioning accuracy with the RTK module.
32 | P a g e
The Mavic 3 Enterprise Series redefines industry standards for small commercial drones. With a mechanical shutter, a 56 x zoom camera, and an RTK module for centimeter-level precision, the Mavic 3E brings mapping and mission efficiency to new heights. A thermal version is available for firefighting, search and rescue, inspection, and night operations.

Purpose: UAS may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. This tool is used to remotely monitor a situation where risks and hazards may be present, and / or it is advantageous for aerial viewing
Authorized Uses: Unmanned aerial vehicles have numerous applications, including working with or in place of manned aircraft such as a police helicopter. Situations for authorized use include monitoring large crowds / gatherings, providing situational awareness, searching for evading suspects hiding in yards / neighborhoods, searching for missing persons / objects, and / or any other scenario where it can mitigate risk and harm to human life.

Fiscal Impact: Battery Replacement (depending on frequency of use and charging) and replacement of broken / missing parts.

Policy and Procedure: Lexipol Policy 606 – Unmanned Aerial Systems Operations.

Training: UAS pilots shall be trained and maintain proficiency in their operator / observer abilities. Each pilot shall be certified as an operator in accordance with current FAA requirements and standards. The pilot will stay proficient in the job function by participating in monthly scheduled department training sessions. During these training sessions the pilot must show proficiency in flight skills, obstacles, and utilizing the UAS in a manner consistent with law enforcement deployments.

UAS #4
Type: DJI Matrice 4T
Serial #s 1581F7K3C24C800AM795 & 1581F7K3C251500C2VJ5
Quantity: 2
Cost: $7,000 each
Lifespan: Unknown, 1-year manufacturer warranty
Capabilities: The Hawthorne Police Department will utilize UAS to enhance both public safety and officer safety by providing aerial support during a variety of operations whenever possible.

UAS may be equipped with high-definition cameras, thermal imaging cameras, or a combination thereof to provide mission critical information. The ability to gain an aerial view over potentially dangerous situations reduces the risk to the public, officers, and aids in the safe apprehension of criminals.
33 | P a g e
The Mavic drone is large enough and equipped with a Forward Looking Infrared Camera (FLIR) suitable for exterior environmental conditions.

Manufacturer’s Description: Capture accurate details in any mission with the Matrice series drone – a highly versatile yet compact tool that packs a whole lot of performance upgrades. With high-resolution thermal and visual cameras, the Mavic drone supports up to 32× digital zoom and is capable of centimeter-level positioning accuracy with the RTK module.

The Mavic 3 Enterprise Series redefines industry standards for small commercial drones. With a mechanical shutter, a 56 x zoom camera, and an RTK module for centimeter-level precision, the Mavic 3E brings mapping and mission efficiency to new heights. A thermal version is available for firefighting, search and rescue, inspection, and night operations.

Purpose: UAS may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. This tool is used to remotely monitor a situation where risks and hazards may be present, and / or it is advantageous for aerial viewing
Authorized Uses: Unmanned aerial vehicles have numerous applications, including working with or in place of manned aircraft such as a police helicopter. Situations for authorized use include monitoring large crowds / gatherings, providing situational awareness, searching for evading suspects hiding in yards / neighborhoods, searching for missing persons / objects, and / or any other scenario where it can mitigate risk and harm to human life.

Fiscal Impact: Battery Replacement (depending on frequency of use and charging) and replacement of broken / missing parts.

Policy and Procedure: Lexipol Policy 606 – Unmanned Aerial Systems Operations.

Training: UAS pilots shall be trained and maintain proficiency in their operator / observer abilities. Each pilot shall be certified as an operator in accordance with current FAA requirements and standards. The pilot will stay proficient in the job function by participating in monthly scheduled department training sessions. During these training sessions the pilot must show proficiency in flight skills, obstacles, and utilizing the UAS in a manner consistent with law enforcement
UAS #5
Type: DJI Matrice 30T Thermal Quadcopter
Serial #s 1581F4QWB22C200300SA & 1581F4QWB22C200300AW
Quantity: 2
Cost: $9,500 each
Lifespan: Unknown, 1-year manufacturer warranty
34 | P a g e
Capabilities: The Hawthorne Police Department will utilize UAS to enhance both public safety and officer safety by providing aerial support during a variety of operations whenever possible.

UAS may be equipped with high-definition cameras, thermal imaging cameras, or a combination thereof to provide mission critical information. The ability to gain an aerial view over potentially dangerous situations reduces the risk to the public, officers, and aids in the safe apprehension of criminals.

The Matrice drone is large enough and equipped with a Forward Looking Infrared Camera (FLIR) suitable for exterior environmental conditions.

Manufacturer’s Description: The DJI Matrice 30T is a versatile commercial thermal drone featuring an integrated payload with a 48MP wide camera, a 12MP tele zoom camera with significant zoom capabilities, and a thermal camera for diverse operational needs. It offers advanced flight performance, easily handling challenging weather with an IP55 rating, and ensures safety with comprehensive sensors and collision avoidance systems. Its intuitive DJI RC Plus remote control and compatibility with FlightHub 2 enhance its mission efficiency. Ideal for public safety and thermal inspection use cases.

Purpose: UAS may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. This tool is used to remotely monitor a situation where risks and hazards may be present, and / or it is advantageous for aerial viewing
Authorized Uses: Unmanned aerial vehicles have numerous applications, including working with or in place of manned aircraft such as a police helicopter. Situations for authorized use include monitoring large crowds / gatherings, providing situational awareness, searching for evading suspects hiding in yards / neighborhoods, searching for missing persons / objects, and / or any other scenario where it can mitigate risk and harm to human life.

Fiscal Impact: Battery Replacement (depending on frequency of use and charging) and replacement of broken / missing parts.

Policy and Procedure: Lexipol Policy 606 – Unmanned Aerial Systems Operations.

Training: UAS pilots shall be trained and maintain proficiency in their operator / observer abilities. Each pilot shall be certified as an operator in accordance with current FAA requirements and standards. The pilot will stay proficient in the job function by participating in monthly scheduled department training sessions. During these training sessions the pilot must show proficiency in flight skills, obstacles, and utilizing the UAS in a manner consistent with law enforcement deployments.
35 | P a g e
UAS #6
Type: DJI Matrice 30T Thermal Drone and Dock Bundle
Serial # 1581FBMD2373001FV08 & 4SEDL71001000V
Quantity: 1
Cost: $30,000
Lifespan: Unknown, 1-year manufacturer warranty
Capabilities: The Hawthorne Police Department will utilize UAS to enhance both public safety and officer safety by providing aerial support during a variety of operations whenever possible.

UAS may be equipped with high-definition cameras, thermal imaging cameras, or a combination thereof to provide mission critical information. The ability to gain an aerial view over potentially dangerous situations reduces the risk to the public, officers, and aids in the safe apprehension of criminals.

The Matrice drone is large enough and equipped with a Forward Looking Infrared Camera (FLIR) suitable for exterior environmental conditions.

Manufacturer’s Description: The DJI Matrice 30T is a versatile commercial thermal drone featuring an integrated payload with a 48MP wide camera, a 12MP tele zoom camera with significant zoom capabilities, and a thermal camera for diverse operational needs. It offers advanced flight performance, easily handling challenging weather with an IP55 rating, and ensures safety with comprehensive sensors and collision avoidance systems. Its intuitive DJI RC Plus remote control and compatibility with FlightHub 2 enhance its mission efficiency. Ideal for public safety and thermal inspection use cases.

The bundle includes the DJI Dock, a rugged and reliable solution built to operate 24/7, day or night, rain or shine. The DJI Dock houses the Matrice 30, where it lands, recharges, takes off, and executes missions programmed in DJI FlightHub 2. With FlightHub 2, you can unlock full DJI Dock functionality from the cloud, schedule missions, create and edit flight routes, and manage data collected.

The DJI Dock is built to withstand the elements, with IP55 ingress protection, operating temperature of -35 Degree C to 50 Degree C, surge protection of 40kA, backup battery of 5 hours, and active temperature control for fast charging and drone safety. The M30 Series Dock Version offers flagship-level performance with maximum wind resistance of 12 m/s and an IP55 rating, and can conduct missions and inspections up to 7 km from the Dock.

Purpose: UAS may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. This tool is used to remotely monitor a situation where risks and hazards may be present, and / or it is advantageous for aerial viewing
36 | P a g e
Authorized Uses: Unmanned aerial vehicles have numerous applications, including working with or in place of manned aircraft such as a police helicopter. Situations for authorized use include monitoring large crowds / gatherings, providing situational awareness, searching for evading suspects hiding in yards / neighborhoods, searching for missing persons / objects, and / or any other scenario where it can mitigate risk and harm to human life.

Fiscal Impact: Battery Replacement (depending on frequency of use and charging) and replacement of broken / missing parts.

Policy and Procedure: Lexipol Policy 606 – Unmanned Aerial Systems Operations.

Training: UAS pilots shall be trained and maintain proficiency in their operator / observer abilities. Each pilot shall be certified as an operator in accordance with current FAA requirements and standards. The pilot will stay proficient in the job function by participating in monthly scheduled department training sessions. During these training sessions the pilot must show proficiency in flight skills, obstacles, and utilizing the UAS in a manner consistent with law enforcement deployments.

UAS #7
Type: DJI Avata FPV
Serial #s 1581F4XFC225R0065AF2, 1581F4XF32293006W0B7, & 1581F4XFA227JML719P8
Quantity: 3
Cost: $1,000 each kit
Lifespan: Unknown, 1-year manufacturer warranty
Capabilities: The Hawthorne Police Department will utilize UAS to enhance both public safety and officer safety by providing aerial support during a variety of operations whenever possible.

UAS may be equipped with high-definition cameras, thermal imaging cameras, or a combination thereof to provide mission critical information. The ability to gain an aerial view over potentially dangerous situations reduces the risk to the public, officers, and aids in the safe apprehension of criminals. Additionally, UAS may be used to search areas where potential harm to human personnel may be avoided.

The Mavic Mini drone is compact enough to navigate the interior of structures and similar conditions
Manufacturer’s Description: Safely film steady, ultra-wide 4K stabilized video indoors or outside, in and around objects, with the DJI Avata FPV Drone. The Avata comes in a palm-sized form factor with all four propellers protected with attached guards. This allows for close-up filming indoors, near people, and through small openings without 37 | P a g e
risking damage or injury to people and property. If the Avata does come in contact, it can just bounce off and keep flying.

Purpose: UAS may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective.

Authorized Uses: Unmanned aerial vehicles have numerous applications, including working with or in place of manned aircraft such as a police helicopter. Situations for authorized use include monitoring large crowds / gatherings, providing situational awareness, searching for evading suspects hiding in yards / neighborhoods, searching for missing persons / objects, and / or any other scenario where it can mitigate risk and harm to human life.

Fiscal Impact: Battery Replacement (depending on frequency of use and charging) and replacement of broken / missing parts.

Policy and Procedure: Lexipol Policy 606 – Unmanned Aerial Systems Operations.

Training: UAS pilots shall be trained and maintain proficiency in their operator / observer abilities. Each pilot shall be certified as an operator in accordance with current FAA requirements and standards. The pilot will stay proficient in the job function by participating in monthly scheduled department training sessions. During these training sessions the pilot must show proficiency in flight skills, obstacles, and utilizing the UAS in a manner consistent with law enforcement deployments.

UAS #8
Type: Sky-Hero Loki MK2
Serial #s 01203AB1D000052 & 01203AC1I0303
Quantity: 2 (comes in pairs)
Cost: $11,000 per pair
Lifespan: Unknown, 1-year manufacturer warranty
Capabilities: The Hawthorne Police Department will utilize UAS to enhance both public safety and officer safety by providing aerial support during a variety of operations whenever possible.

UAS may be equipped with high-definition cameras, thermal imaging cameras, or a combination thereof to provide mission critical information. The ability to gain an aerial view over potentially dangerous situations reduces the risk to the public, officers, and aids in the safe apprehension of criminals.

Loki drones are equipped with a thermal camera suitable for low light conditions.

Manufacturer’s Description: Loki is the world’s first purpose built tactical UAS. Designed and built in conjunction with several of the world’s top counter terror 38 | P a g e
units, LOKI Mk2 solves virtually all of the problems associated with the tactical use of commercial UAS systems. LOKI is intended for close quarter, indoor and outdoor tactical scouting missions, and features a highly sensitive Night-Day + IR sensor camera giving it the ability to fly and see in complete darkness.

Purpose: UAS may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. This tool is used to remotely monitor a situation where risks and hazards may be present, and / or it is advantageous for aerial viewing
Authorized Uses: Unmanned aerial vehicles have numerous applications, including working with or in place of manned aircraft such as a police helicopter. Situations for authorized use include monitoring large crowds / gatherings, providing situational awareness, searching for evading suspects hiding in yards / neighborhoods, searching for missing persons / objects, and / or any other scenario where it can mitigate risk and harm to human life.

Fiscal Impact: Battery Replacement (depending on frequency of use and charging) and replacement of broken / missing parts.

Policy and Procedure: Lexipol Policy 606 – Unmanned Aerial Systems Operations.

Training: UAS pilots shall be trained and maintain proficiency in their operator / observer abilities. Each pilot shall be certified as an operator in accordance with current FAA requirements and standards. The pilot will stay proficient in the job function by participating in monthly scheduled department training sessions. During these training sessions the pilot must show proficiency in flight skills, obstacles, and utilizing the UAS in a manner consistent with law enforcement deployments.

UAS #9
Type: Brinc Lemur 2
Serial # BR00006-L2D-2409-00001
Quantity: 2
Cost: $19,900 per pair / year
Lifespan: Unknown, 1-year manufacturer warranty
Capabilities: The Hawthorne Police Department will utilize UAS to enhance both public safety and officer safety by providing aerial support during a variety of operations whenever possible.

UAS may be equipped with high-definition cameras, thermal imaging cameras, or a combination thereof to provide mission critical information. The ability to gain an aerial view over potentially dangerous situations reduces the risk to the public, officers, and aids in the safe apprehension of criminals.
39 | P a g e
Manufacturer’s Description: BRINC Lemur 2 drones are specially designed to enable law enforcement and public safety professionals to survey areas too dangerous to send a person, assess a threat profile, and de-escalate conflict without putting individuals in harm’s way. BRINC is equipped with two-way communication capabilities, a glass breaker and optimized systems for indoor flight, among other features. The Lemur 2 iteration advances drone technology further with the introduction of an intelligent software layer.

The LEMUR 2 builds on the technological breakthroughs of LEMUR and introduces new features such as their proprietary BRINC Autonomy Engine, where the drone’s onboard LiDAR sensor creates a 3D map of its surroundings in real time to enable a suite of capabilities. This includes a 360-degrees standby hover that doesn’t rely on light or GPS systems and an obstacle awareness system that dynamically adjusts speed around objects while still providing complete control to the drone operator for tactical maneuvers. Just as the autonomy engine simplifies operation, it also keeps law enforcement and emergency services personnel informed by providing an easy to interpret, 2D floor plan to users in real time.

Alongside this powerful autonomy system is a first-of-its-kind sensor array, combining 10 unique systems for supporting its autonomy systems, visual / night / thermal imaging and two-way comms. This includes a LiDAR sensor, tracking camera, multiple night vision illuminators, a spotlight with strobe, 4K camera, FLIR thermal imager, microphone and loudspeaker.

Purpose: UAS may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. This tool is used to remotely monitor a situation where risks and hazards may be present, and / or it is advantageous for aerial viewing
Authorized Uses: Unmanned aerial vehicles have numerous applications, including working with or in place of manned aircraft such as a police helicopter. Situations for authorized use include monitoring large crowds / gatherings, providing situational awareness, searching for evading suspects hiding in yards / neighborhoods, searching for missing persons / objects, and / or any other scenario where it can mitigate risk and harm to human life.

Fiscal Impact: Battery Replacement (depending on frequency of use and charging) and replacement of broken / missing parts.

Policy and Procedure: Lexipol Policy 606 – Unmanned Aerial Systems Operations.

Training: UAS pilots shall be trained and maintain proficiency in their operator / observer abilities. Each pilot shall be certified as an operator in accordance with current FAA requirements and standards. The pilot will stay proficient in the job function by participating in monthly scheduled department training sessions. During these training sessions the pilot must show proficiency in flight skills, obstacles, and utilizing the UAS in a manner consistent with law enforcement deployments.
40 | P a g e
UAS #10
Type: Fotokite Sigma
Serial # K2087YF
Quantity: 1
Cost: $34,282
Lifespan: Unknown, 1-year manufacturer warranty
Capabilities: The Hawthorne Police Department will utilize UAS to enhance both public safety and officer safety by providing aerial support during a variety of operations whenever possible.

UAS may be equipped with high-definition cameras, thermal imaging cameras, or a combination thereof to provide mission critical information. The ability to gain an aerial view over potentially dangerous situations reduces the risk to the public, officers, and aids in the safe apprehension of criminals.

Manufacturer’s Description: Fotokite Sigma is a cable-connected, largely autonomous flying drone that has been specially developed for fire departments and similar emergency services (police, paramedics). Equipped with a high-resolution video camera and a thermal imaging camera, it enables a comprehensive bird’s-eye view of the situation at the scene of the incident to be obtained quickly and easily during an operation. Accordingly, targeted measures can be initiated quickly. Unlike conventional battery-powered drones, Fotokite Sigma can operate for an unlimited period of time thanks to the cable connection to the base station mounted on the roof of an emergency vehicle. The system’s simple operation makes it easier for rescue workers to focus on the core of their work.

Fotokite Sigma is an actively tethered unmanned aerial system (UAS) that can be launched during fire responses, search and rescue missions, or traffic jams to provide first responders with a critical aerial overview of the scene. The system’s autonomy and built-in redundancy features allow for simple, safe and reliable operation of the UAS at any emergency scene, even in harsh weather conditions.

Purpose: UAS may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. This tool is used to remotely monitor a situation where risks and hazards may be present, and / or it is advantageous for aerial viewing
Authorized Uses: Unmanned aerial vehicles have numerous applications, including working with or in place of manned aircraft such as a police helicopter. Situations for authorized use include monitoring large crowds / gatherings, providing situational awareness, searching for evading suspects hiding in yards / neighborhoods, searching for missing persons / objects, and / or any other scenario where it can mitigate risk and harm to human life.
41 | P a g e
Fiscal Impact: Battery Replacement (depending on frequency of use and charging) and replacement of broken / missing parts.

Policy and Procedure: Lexipol Policy 606 – Unmanned Aerial Systems Operations.

Training: UAS pilots shall be trained and maintain proficiency in their operator / observer abilities. Each pilot shall be certified as an operator in accordance with current FAA requirements and standards. The pilot will stay proficient in the job function by participating in monthly scheduled department training sessions. During these training sessions the pilot must show proficiency in flight skills, obstacles, and utilizing the UAS in a manner consistent with law enforcement deployments.

Unmanned, Remotely Piloted Powered Ground Vehicle (robot):

Robot #1
Type: Recon Robotics’ Recon Scout XL (aka ThrowBot)
Serial #s 0711L1339 & 1011L2808
Quantity: 2
Cost: N/A – acquired through 10-33 Military Program
Capabilities: The Recon Scout XL is a rugged micro-robot that can traverse varied terrain to provide operators with immediate video and audio reconnaissance in high-risk situations. The robot’s wheels can climb over 4 inch (10.2 cm) obstacles, enabling operators to drive it through landscapes of rocks, grass, sand and debris.

Life Span: Unknown
Manufacturer’s Description: The Recon Scout XL weighs only 1.4 pounds (0.64kg) and can survive throws of 30 feet (9.1 m) and drops of 15 feet (4.6m). The robot moves quietly through indoor and outdoor environments while transmitting real-time video to the operator’s handheld Operator Control Unit II (OCU II). This video can be used to locate subjects, determine if they are armed, confirm the presence of hostages and / or hazards.

The Recon Scout XL is equipped with an infrared optical system that automatically turns on when the ambient light is low, allowing it to be an effective tactical tool during day or night operations. Further, the robot may be specified in multiple pre-determined transmitting frequencies, enabling tactical units to simultaneously operate multiple robots in the same environment.

Purpose: Robots may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. This tool is used to remotely monitor a situation where risks and hazards may be present, and / or it is advantageous for remote ground viewing
42 | P a g e
Authorized Uses: Robots have numerous applications, including working with or in place of human personnel. Situations for authorized use include providing situational awareness, searching for evading suspects hiding in residences, yards / neighborhoods, searching for missing persons / objects, and / or any other scenario where it can mitigate risk and harm to human life.

Fiscal Impact: Unknown. Potential maintenance costs including battery replacement (depending on frequency of use and charging) and replacement of broken / missing parts.

Policy and Procedure: N/A
Training: The ThrowBots are small, compact, and simple to use. Any police personnel that can navigate the joystick on the remote controller may operate the robot.

Robot #2
Type: Sky-Hero Sigyn Mkl
Serial Number: 04103AA2K0117
Quantity: 1
Cost: $10,000
Capabilities: The Sigyn Mkl is a rugged, lightweight and throwable small uncrewed ground vehicle (sUGV) purpose-built to collect and transmit real-time audio/video intelligence. Ideal for short-range reconnaissance missions in obstacle-rich environments and GPS and cellular-denied areas. It includes front and rear wide-angle, low-light cameras, and eight controllable IR LEDs to enhance the safety and success of tactical missions..

Life Span: Unknown
Purpose: Robots may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. This tool is used to remotely monitor a situation where risks and hazards may be present, and / or it is advantageous for remote ground viewing
Authorized Uses: Robots have numerous applications, including working with or in place of human personnel. Situations for authorized use include providing situational awareness, searching for evading suspects hiding in residences, yards / neighborhoods, searching for missing persons / objects, and / or any other scenario where it can mitigate risk and harm to human life.

Fiscal Impact: Unknown. Potential maintenance costs including battery replacement (depending on frequency of use and charging) and replacement of broken / missing parts.

Policy and Procedure: N/A
43 | P a g e
Training: The Sigyn robot is small, compact, and simple to use. Any police personnel that can navigate the joystick on the remote controller may operate the robot.

Robot #3
Type: iRobot PackBot 510
Serial Number: 26021063
Quantity: 1
Cost: N/A – acquired through 10-33 Military Program
Capabilities: The 510 PackBot is a multi-mission tactical mobile robot. It is designed for use by first responders to carry out dangerous missions in high-threat scenarios.

The 510 PackBot can perform surveillance and reconnaissance, chemical, biological, radiological and nuclear (CBRN) detection, building and route clearance, explosive ordinance disposal (EOD), HazMat handling, improvised explosives device (IED) detection, checkpoint, and vehicle and personnel inspections. It can be easily configured based on the operators’ mission needs. The PackBots are also equipped with a retractable gripper tool that can handle small objects.

Life Span: Unknown
Manufacturer’s Description: PackBots are modular, multi-mission robots. The robot’s digital architecture accommodates a wide range of interchangeable payloads, sensors, and tools that enable a wide range of missions. PackBot is quickly configured based on the needs of the mission and easily adapts to the ever-changing requirements of bomb identification, search and other life-threatening missions.

Purpose: Robots may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. This tool is used to remotely monitor a situation where risks and hazards may be present, and / or it is advantageous for remote ground viewing
Authorized Uses: Robots have numerous applications, including working with or in place of human personnel. Situations for authorized use include providing situational awareness, searching for evading suspects hiding in residences, yards / neighborhoods, searching for missing persons / objects, and / or any other scenario where it can mitigate risk and harm to human life.

Fiscal Impact: Unknown. Potential maintenance costs including battery replacement (depending on frequency of use and charging) and replacement of broken / missing parts.

Policy and Procedure: N/A
Training: Personnel must show proficiency in the operation of the PackBot prior to deploying it. Training consists of familiarizing oneself with the controls and operating the payloads through repeated practice and use.
44 | P a g e
Robot #4
Type: Avatar III
Serial Number: 10002731
Quantity: 1
Cost: 25,000
Capabilities: The AVATAR® III is a multi-mission tactical mobile robot. It is designed for use by first responders to carry out dangerous missions in high-threat scenarios.

The Avatar III robot can perform surveillance and reconnaissance, building and route clearance, HazMat handling, improvised explosives device (IED) detection, checkpoint, and vehicle and personnel inspections. It can be easily configured based on the operators’ mission needs.

Life Span: Unknown
Manufacturer’s Description: The AVATAR® III is a rugged, easy-to-use tactical robot that enhances the capabilities of law enforcement and first-responders by allowing them to safely and quickly inspect dangerous situations. The AVATAR III is completely customizable with plug-n-play payload bays, allowing users to build the robot to fit their needs.

Purpose: Robots may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. This tool is used to remotely monitor a situation where risks and hazards may be present, and / or it is advantageous for remote ground viewing
Authorized Uses: Robots have numerous applications, including working with or in place of human personnel. Situations for authorized use include providing situational awareness, searching for evading suspects hiding in residences, yards / neighborhoods, searching for missing persons / objects, and / or any other scenario where it can mitigate risk and harm to human life.

Fiscal Impact: Unknown. Potential maintenance costs including battery replacement (depending on frequency of use and charging) and replacement of broken / missing parts.

Policy and Procedure: N/A
Training: Personnel must show proficiency in the operation of the robot prior to deploying it. Training consists of familiarizing oneself with the controls and operating the payloads through repeated practice and use.

Flashbangs:

Type: Low Roll Distraction Device by Defense Technology Model: 8933 45 | P a g e
Quantity: 30
Cost: $50 each
Lifespan: 5 years from date of manufacture
Capabilities: Diversionary Devices are capable of releasing large amounts of stored energy in the form of heat, light, pressure, and noise. They are intended to temporarily distract, confuse, and disorient subjects. They can also be used as “attention-getting” devices.

Manufacturer’s Description: The Low Roll® Distraction Device® is a reloadable gun steel body with hex design. This newest version of the first reusable non-bursting canisters limits movement and rolling once deployed. The diameter of the hex design body is 2.0 in., 5.0 cm. overall length is 5.0 in., 12.7 cm. The Low Roll bodies’ ergonomic features complement its powerful output of light, sound and twelve top port configuration which results in an even distribution of gases from the opposing ends of the canister. The distinctive shape and capabilities are tools for dynamic entries for police, corrections, and military tactical teams worldwide. The training reload are to be used only when they are screwed into the Distraction Device® body.

Purpose: The flashbangs are used as a distraction device and to provide an added degree of officer safety by disorienting subjects.

Authorized uses: Diversionary Devices are to be used exclusively by the SWAT Unit.

Diversionary Devices can be used in high-risk tactical operations as an attention getting device. They can also be used during high-risk warrants, hostage rescue incidents, and some mobile field force incidents.

Fiscal Impact: None
Policy and Procedure: N/A
Training: SWAT Officers must successfully complete an 80 hour SWAT Academy and are subject to ongoing extensive classroom and practical application training in the use of the Diversionary Devices. Additionally, SWAT Officers regularly train on safe device deployment in a variety of operational settings.

Flashbang Serial #’s:
1313091 1344826
1344828 1313070
1344839 1313066
1344773 1312924
1313093 1313094
1313069 1313090
46 | P a g e
1344830 1313067
1344842 1344844
1344847 1313068
1344834 1344835
1344831 1313084
1344829 1344832
1344837 1313078
1313045 1344840
1313046 1344824
Type: Combination Tactical Systems 9 Bang Flashbang - Model: 7290-9 Quantity: 6
Cost: $55 each
Lifespan: 5 years from date of manufacture
Capabilities: Diversionary Devices are capable of releasing large amounts of stored energy in the form of heat, light, pressure, and noise. They are intended to temporarily distract, confuse, and disorient subjects. They can also be used as “attention-getting” devices.

Manufacturer’s Description: The patented multi-bangs feature top and bottom nonfragmenting, minimal movement devices that perform with high reliability incorporating CTS Superior fuze components with the patented and US Army adopted Confidence Clip and pin shroud.

Purpose: The flashbangs are used as a distraction device and to provide an added degree of officer safety by disorienting subjects.

Authorized uses: Diversionary Devices are to be used exclusively by the SWAT Unit.

Diversionary Devices can be used in high-risk tactical operations as an attention getting device. They can also be used during high-risk warrants, hostage rescue incidents, and some mobile field force incidents.

Fiscal Impact: None
Policy and Procedure: N/A
Training: SWAT Officers must successfully complete an 80 hour SWAT Academy and are subject to ongoing extensive classroom and practical application training in the use of the Diversionary Devices. Additionally, SWAT Officers regularly train on safe device deployment in a variety of operational settings.

Flashbang Serial #’s:
0477237 0477238
47 | P a g e
0477241 0477239
0477236 0477240
Type: Defense Technology Distraction Device 12-Gram Reload Model: 8901 Quantity: 33
Cost: $25 each
Lifespan: 5 years from date of manufacture
Capabilities: Diversionary Devices are capable of releasing large amounts of stored energy in the form of heat, light, pressure, and noise. They are intended to temporarily distract, confuse, and disorient subjects. They can also be used as “attention-getting” devices. The reload reduces cost of single use flashbangs by allowing the reloading of a reusable flashbang body.

Manufacturer’s Description: The Distraction Device® Reload utilizes a standard military-style M201A1 type fuze and produces 175 dB of sound output at 5 feet and 6-8 million candelas for 10 milliseconds. The reload is available with and without a safety clip.

Purpose: The flashbangs are used as a distraction device and to provide an added degree of officer safety by disorienting subjects. The reload allows for changing the fuze in a reusable flashbang body.

Authorized uses: Diversionary Devices are to be used exclusively by the SWAT Unit.

Diversionary Devices can be used in high-risk tactical operations as an attention getting device. They can also be used during high-risk warrants, hostage rescue incidents, and some mobile field force incidents.

Fiscal Impact: None
Policy and Procedure: N/A
Training: SWAT Officers must successfully complete an 80 hour SWAT Academy and are subject to ongoing extensive classroom and practical application training in the use of the Diversionary Devices. Additionally, SWAT Officers regularly train on safe device deployment in a variety of operational settings.

Flashbang Serial #’s:
1313047 1313048 1313049 1313050
1313051 1313052 1313053 1313054
1313055 1313056 1313057 1313058
1313060 1313061 1313062 1313063
48 | P a g e
1313064 1313065 1313072 1313073
1313074 1313075 1313076 1313077
1313079 1313080 1313081 1313082
1313083 1313086 1313087 1313088
1313089
Sniper rifles:

Rifle #1
Type: AR-10 semi-automatic .308 caliber precision rifle, built by Gruning Precision Serial Numbers: PA0006484 & PA0006485
Quantity: 2
Cost: $3,525 per rifle
Capabilities: A sniper rifle is a high-precision, long-range rifle. Requirements include accuracy, reliability, mobility, concealment and optics for anti-personnel, anti-material and surveillance uses. The sniper rifle is a portable shoulder-fired weapon system with a choice between bolt-action or semi-automatic action, fitted with a telescopic sight for extreme accuracy and chambered for a high-ballistic performance centerfire cartridge, in our case .308 caliber.

The AR10 platform has a modular design allowing it to be configured into a variety of roles, from a reliable carbine maneuvering through tight corners and confines of urban environments, to a precision tactical rifle capable of extremely accurate shot placement at varying distances.

Life Span: 10,000 rounds or until the rifle consistently shoots outside of the standard MOA (minute of angle).

Manufacturer’s Description: This custom built AR10 rifle is equipped with a stainless steel barrel in a heavy contour. The barrel has been chambered for the .308 Winchester 168 gr. cartridge, cut to 20" OAL, and machined for the FA762K Surefire Suppressor.

Purpose: Precision rifles may be utilized to enhance the department’s mission of protecting lives and maintaining public safety when other means and resources are not available or are less effective. The sniper rifle is used by the sniper cadre within the Special Weapons and Tactics (SWAT) team
Authorized Uses: Authorized SWAT operators may deploy the sniper rifle in any circumstance where the operator can articulate a reasonable expectation that the rifle may be needed. Examples of some general guidelines for deploying the sniper rifle may include, but are not limited to:

Situations where the operator reasonably anticipates an armed encounter.

Situations that may require accurate and effective fire at long range. 49 | P a g e
Situations where an operator reasonably expects the need to meet or exceed a suspect's firepower.

Situations where an operator reasonably believes there may be a need to fire on a barricaded person or a person with a hostage.

Situations where an operator reasonably believes a suspect may be wearing body armor.

Situations authorized or requested by a supervisor.

Fiscal Impact: Unknown. Maintenance costs vary depending on frequency of use and replacement of worn, broken, or parts that need to be upgraded.

Policy and Procedure: Lexipol Policy 404.5.2 Equipment, 404.5.3 Firearms Training: Sniper personnel must attend and successfully pass a sniper training course followed by monthly trainings on precision and long range shooting as well as decision making scenarios.

Rifle #2
Type:.308 caliber, bolt-action, precision Tikka T3x rifle, built by Sako Serial Number: Y34200
Quantity: 1
Cost: $1,300
Capabilities: A sniper rifle is a high-precision, long-range rifle. Requirements include accuracy, reliability, mobility, concealment and optics for anti-personnel, anti-material and surveillance uses. The sniper rifle is a portable shoulder-fired weapon system with a choice between bolt-action or semi-automatic action, fitted with a telescopic sight for extreme accuracy and chambered for a high-ballistic performance centerfire cartridge, in our case .308 caliber.

Life Span: 10,000 rounds or until the rifle consistently shoots outside of the standard MOA (minute of angle).

Purpose: Precision rifles may be utilized to enhance the department’s mission of protecting lives and maintaining public safety when other means and resources are not available or are less effective. The sniper rifle is used by the sniper cadre within the Special Weapons and Tactics (SWAT) team
Authorized Uses: Authorized SWAT operators may deploy the sniper rifle in any circumstance where the operator can articulate a reasonable expectation that the rifle may be needed. Examples of some general guidelines for deploying the sniper rifle may include, but are not limited to:

Situations where the operator reasonably anticipates an armed encounter. 50 | P a g e
Situations that may require accurate and effective fire at long range.

Situations where an operator reasonably expects the need to meet or exceed a suspect's firepower.

Situations where an operator reasonably believes there may be a need to fire on a barricaded person or a person with a hostage.

Situations where an operator reasonably believes a suspect may be wearing body armor.

Situations authorized or requested by a supervisor.

Fiscal Impact: Unknown. Maintenance costs vary depending on frequency of use and replacement of worn, broken, or parts that need to be upgraded.

Policy and Procedure: Lexipol Policy 404.5.2 Equipment, 404.5.3 Firearms Training: Sniper personnel must attend and successfully pass a sniper training course followed by monthly trainings on precision and long range shooting as well as decision making scenarios.

Rifle #3
Type:.308 caliber, bolt-action, precision TacOps Delta 51 rifle, built by TacOps Serial Numbers: E02255, E02256, E02531
Quantity: 3
Cost: $16,885 per rifle
Capabilities: A sniper rifle is a high-precision, long-range rifle. Requirements include accuracy, reliability, mobility, concealment and optics for anti-personnel, anti-material and surveillance uses. The sniper rifle is a portable shoulder-fired weapon system with a choice between bolt-action or semi-automatic action, fitted with a telescopic sight for extreme accuracy and chambered for a high-ballistic performance centerfire cartridge, in our case .308 caliber.

Life Span: 20,000 rounds or until the rifle consistently shoots outside of the standard MOA (minute of angle).

Purpose: Precision rifles may be utilized to enhance the department’s mission of protecting lives and maintaining public safety when other means and resources are not available or are less effective. The sniper rifle is used by the sniper cadre within the Special Weapons and Tactics (SWAT) team
Authorized Uses: Authorized SWAT operators may deploy the sniper rifle in any circumstance where the operator can articulate a reasonable expectation that the rifle may be needed. Examples of some general guidelines for deploying the sniper rifle may include, but are not limited to:
51 | P a g e
Situations where the operator reasonably anticipates an armed encounter.

Situations that may require accurate and effective fire at long range.

Situations where an operator reasonably expects the need to meet or exceed a suspect's firepower.

Situations where an operator reasonably believes there may be a need to fire on a barricaded person or a person with a hostage.

Situations where an operator reasonably believes a suspect may be wearing body armor.

Situations authorized or requested by a supervisor.

Fiscal Impact: Unknown. Maintenance costs vary depending on frequency of use and replacement of worn, broken, or parts that need to be upgraded.

Policy and Procedure: Lexipol Policy 404.5.2 Equipment, 404.5.3 Firearms Training: Sniper personnel must attend and successfully pass a sniper training course followed by monthly trainings on precision and long range shooting as well as decision making scenarios.

Breaching Equipment
Type: Rapid Assault Tools, Electro-Hydraulic Breaching Kit Serial Number: None
Quantity: 1
Cost: $25,000
Lifespan: Multiple years based on use and care/maintenance Capabilities: The Electro-Hydraulic Breaching Kit from Rapid Assault Tools is designed for speed, stealth, and durability. Powered by DeWalt 60V FLEXVOLT batteries, it delivers up to 300 breaches per charge. The custom noise-reduction enclosure minimizes pump sound, while the upgraded brushless DC motor and redesigned pump provide three times the speed and power of previous models.

Featuring quick-connect hydraulic tool heads, the GEN4 adapts to mission-specific needs, breaching doors, windows, vehicles, and more. Its two-button control simplifies operation, and the custom FirstSpear backpack ensures mobility without interference.

Tested to MIL STD 810 standards and proven by military and law enforcement, the GEN4 offers unmatched performance in tactical breaching. 52 | P a g e
Purpose: To provide the ability to quickly defeat locking mechanisms and secured doors / entries where forced entry in authorized or exigent circumstances exist.

Authorized uses: The use of the breaching kit is authorized for use by trained personnel in situations where the need for forced entry exist.

Fiscal Impact: Low to none (Possible battery replacement costs) Policy and Procedure: Lexipol Policy 404.5.2 Equipment, 412.3 First response, 412.6 Training
Training: Personnel are regularly trained on the use and purpose of the breaching kit.

AGENDA ITEM NO. 26.

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of 06/23/2026
Originating Department: Public Works
City Manager:Department Head:

SUBJECT:

Progress Payment #8 & #9 in the amount of $2,439,076.58 is due to Martinez Landscape Co., Inc of Sylmar, CA for the City of Hawthorne New City Yard (Project #24-02).

RECOMMENDED MOTION:

Staff recommends that the City Council approve this Progress Payment #8 and #9 to Martinez Landscape Co. Inc of Sylmar, CA.

DISCUSSION:

The work for the project includes adequate parking spaces for large and regular vehicles, a two-story building, a fuel-pumping station for gas and diesel vehicles, an above-ground propane tank, a mechanic station, wash-down bays, hazardous material storage, welding area, general storage, employee restroom, and storage space for large city vehicles. Vehicle parking spaces will have a photovoltaic canopy above, as well as on all building rooftops. The two-story administration building will contain ground level storage, a public-facing entrance/vestibule, elevator, office, restrooms, and elevator equipment room. The second story will include City offices, training rooms, conference rooms, mail intake and sorting, and staff restrooms. The roof of the administration building will also hold a new radio tower and drone pad. Additionally, new sidewalks will be installed that are ADA compliant, along with driveways that provide entrance and exit to the facility. This project also consists of multiple trades, from low voltage electrical work to fueling station design & construction. This requires the awarding contractor to have multiple subcontractors for various works which include but not limited to: low voltage electrical work for communication/security system, elevator construction and installation, mechanical lifts and pressure systems, fueling station design and installation, hazardous material storage construction, fire suppression system, standard plumbing, mechanical and electrical systems, ADA sidewalk construction, landscaping, etc. Any and all other additional, reduced or removed work will be made through negotiated change orders after the projects contract has been awarded in accordance with the bid documents.

The work completed up to date includes: perimeter walls, Building B2 (hazardous material storage/large city vehicles parking station/welding room/Main Electrical & IDF) 90% complete, Fuel Station 90% complete, Building A2 (Mechanic Shop/Storage Bays/Wash Bays) 80% complete and Building A1 (1st floor warehouse, 2nd floor offices) steel structural framing, wall/roof framing, first floor CMU perimeter wall, interior plumbing and electrical, stairways, light fixtures, elevator shaft and roof deck have been completed (~75% complete).

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure.

FISCAL IMPACT:

None. Funds for this progress payment in the amount of $2,439,076.58 will be funded through the issuance of 2024 Lease Revenue Bonds (the “2024 Bonds”), Equipment Funds, Sewer Funds, Proposition A & C, and allocated funds from the 2024-2025 budget.

NOTICING PROCEDURE:
72 Hours posted notice pursuant to the Ralph M. Brown Act.

ATTACHMENTS
CY PP JUNE '26

ITEM CONTRACT

QUANTITY UNIT UNIT
PRICE CONTRACT AMOUNT QTY OR % PREVIOUS QTY OR % THIS ESTIMATE AMOUNT THIS

ESTIMATE
TOTAL QTY OR %

TO DATE

TOTAL AMOUNT TO
DATE
A LS 1 $ 13,770,087.00 $ 13,770,087.00 76% 7% $ 953,623.93 83% $ 11,443,487.09 A1 LS 1 $ 41,425.00 $ 41,425.00 100% 0% $ - 100% $ 41,425.00 A2 LS 1 $ 44,677.38 $ 44,677.38 100% 0% $ - 100% $ 44,677.38 A3 LS 1 $ 30,702.00 $ 30,702.00 100% 0% $ - 100% $ 30,702.00 A4 LS 1 $ 125,259.00 $ 125,259.00 100% 0% $ - 100% $ 125,259.00 A5 LS 1 $ 144,424.00 $ 144,424.00 100% 0% $ - 100% $ 144,424.00 A6 LS 1 $ 95,891.90 $ 95,891.90 100% 0% $ - 100% $ 95,891.90 A7 LS 1 $ 471,244.65 $ 471,244.65 100% 0% $ - 100% $ 471,244.65 1 LS 1 $ 901,050.30 $ 901,050.30 0% 0% $ - 0% $ -
$ 14,671,137.30
TOTAL: $ 953,623.93 $ 11,443,487.09
LESS RETENTION: $ 47,681.20 $ 572,174.35
LESS PREVIOUSLY PAID: $ - $ 9,965,370.01
TOTAL AMOUNT DUE: $ 905,942.73 $ 905,942.73
$ 452,971.36
$ 452,971.37

TOTAL CONTRACT AMOUNT
Honorable Mayor and City Council 23-June-2026
City of Hawthorne Council Date
Hawthorne, CA 90250
RE: PROGRESS PAYMENT NO.8 FOR CITY OF HAWTHORNE NEW CITY YARD PROJECT #24-02 The following is a detailed breakdown of Progress Payment No.8 due to Martinez Landscape Co., Inc Sylmar, CA for work done on the subject through May 2026.

DESCRIPTION
Building B2 structural walls erected, shop drawings
reviewed and approved, trenching for underground
utilities (electrical/plumbing). Building A2 footing
excavated, compacted, rebar placed, concrete
poured. Underground electrical conduit and
plumbing lines excavated and placed/being placed.

Building A1 leveling and compaction completed, to
commence trenching for underground utilitie.

Purchase of material and equipment include but not
limited to electrical conduits, wiring, plumbing
pipes, rebar, concrete, sand, steel, electrical box,
receptacles, switches, etc.

BDLG B2: COMMUNICATIONS - LINE ITEM 57A-57AIV.

TELEPHONE, DATA OUTLET, IDF, TELEPHONE
BACKBOARD, TESTING. ELECTRONIC SAFETY &
SECURITY: FIRE ALARM, SECURITY ALARM (PP#7 HAS
LINE ITEM BROKEN INTO A1 THROUGH A7 MEANING SUM
OF A1 THROUGH A7 WILL REFLECT TOTAL AT LINE ITEM
A)
B2 MEP/SPECIALTIES - LINE ITEMS 51A & 56A-56FII (PP#7
HAS LINE ITEM BROKEN INTO A1 THROUGH A7 MEANING
SUM OF A1 THROUGH A7 WILL REFLECT TOTAL AT LINE

ITEM A)
BDLG A2: ELECTRONIC SAFETY & SECURITY LINE ITEM
40A-40BI: FIRE ALARM, SECURITY ALARM (PP#7 HAS LINE
ITEM BROKEN INTO A1 THROUGH A7 MEANING SUM OF
A1 THROUGH A7 WILL REFLECT TOTAL AT LINE ITEM A)
BLDG A2: ELECTRICAL LINE ITEMS 38A-38FII. PANEL
BOARD & FEEDER, 2" EMT CONDUIT, PANEL "C",BRANCH
POWER (PP#7 HAS LINE ITEM BROKEN INTO A1 THROUGH
A7 MEANING SUM OF A1 THROUGH A7 WILL REFLECT

TOTAL AT LINE ITEM A)
BDLG A1: COMMUNICATIONS - LINE ITEM 21A-21AVII.

TELEPHONE, 2-DATA OUTLET, IDF, WAP, 3/4" EMT

CONDUIT/PULLSTRING, CAT CABLES, TELEPHONE
BACKBOARD, TESTING. ELECTRONIC SAFETY &
SECURITY LINE ITEM 22A-22BI: FIRE ALARM, SECURITY
ALARM
BLDG A1: ELECTRICAL LINE ITEM 20FXIV-20GII (PP#7 HAS
LINE ITEM BROKEN INTO A1 THROUGH A7 MEANING SUM
OF A1 THROUGH A7 WILL REFLECT TOTAL AT LINE ITEM
A)
SITE UTILITIES LINE ITEMS 4F-4QI: PRIMARY POWER

SERVICE, SECONDARY POWER SERVICE, MAIN

SWITCHBOARD, EMERGENCY POWER, FUEL
MONITIORING, SITE LIGHITING,PHOTOO VOLTAIC (A1

ROOF), INCOMING COMMUNICATION, SITE SECURITY,
SITE ELECTRICAL(PP#7 HAS LINE ITEM BROKEN INTO A1
THROUGH A7 MEANING SUM OF A1 THROUGH A7 WILL

REFLECT TOTAL AT LINE ITEM A)
Change Order #1: Redesign of the North metal
roofed parking structure at the request of the City
for the New City Yard Project. Work to be done
includes the design & build of a solar panel shaded
structure in the North portion of the New City Yard
Project, including all needed
materials/equipment/installation.

Project Engineer
TOTAL AMOUNT DUE THIS 8TH PROGRESS PAYMENT:

ACCOUNT NUMBER:
225-4106-408-0-0-45834
283-5502-417-0-0-47734
German Franco
German Franco
TO: PROJECT NAME: APPLICATION NO: 8
PROJECT ADDRESS: APPLICATION DATE: 27-Apr-26
FROM: PROJECT NO: PERIOD TO: 30-Apr-26
CONTRACT START DATE: 0-Jan-00
CONTRACT NUMBER: 24-02
VENDOR ID NO: 0

CONTRACTOR'S APPLICATION FOR PAYMENT

1. ORIGINAL CONTRACT AMOUNT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $

2. Net Change by Change Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . $

3. CONTRACT AMOUNT TO DATE (Line 1 + Line 2) . . . . . . . . . . . . . . . . . . . $

4. TOTAL COMPLETED & STORED TO DATE . . . . . . . . . . . . . . . . . . . . $ (Column G on Continuation Sheet)

5. RETAINAGE:
a._5_% of Completed Work (Line 4)
TOTAL RETAINAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ Contractor:

6. TOTAL EARNED LESS RETAINAGE . . . . . . . . . . . . . . . . . . . . . . . . . $ (Line 4 less Line 5 Total)

7. LESS PREVIOUS CERTIFICATES FOR PAYMENT . . . . . . . . . . . . . . . $ (Line 6 from prior Application for Payment)

8. CURRENT PAYMENT DUE (Line 6 less Line 7) . . . . . . . . . . . . . . . . . . . . . $

9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) . . . . $ Owner Use Only:

10. TOTAL WITHHOLDS (from Owner Assessment Summary ): . . . . . $

11. TOTAL RELEASES (from Owner Assessment Summary ): . . . . . . $

12. ADJUSTED PAYMENT AMOUNT: . . . . . . . . . . . . . . . . . . . . . . . . . . . $ Owner's Authorized Representative (Signature) (Date)
905,942.73
905,942.73 (Contractor's Signature) (Date)
3,799,824.56
9,965,370.01 (Name and title)
$ 572,174.35
572,174.35 Martinez Landscape Co., Inc
10,871,312.74 (Please print name of company)
13,770,087.00
901,050.30
14,671,137.30
11,443,487.09
(Contractor) 0
12357 San Fernando Rd. Sylmar, CA 91342
(Remittance Address)
City Of Hawthorne New City Yard
12613 Doty Ave. Hawthorne, CA 90250
Martinez Landscape Co., Inc #24-02
Under penalty of perjury under the Laws of California, I certify that all items, units, quantities and prices for work shown on this payment request are correct; that all Work has been performed and materials supplied in full accordance with the terms and conditions of the construction contract on this project; that all of the information set forth herein or attached hereto is a true and correct statement of the Contract Amount and the Contract Time up to and including the last day of the period covered by this invoice, and that no part of the “Current Payment Due” has been received.

CERTIFICATION

REVIEWED AND APPROVED AS PER TERMS OF CONTRACT
MARTINEZ LANDSCAPE CO., INC
12357 SAN FERNANDO RD | SYLMAR, CA 91342
PH: (818) 364-9188 | FAX: (818) 364-9958

APPLICATION FOR PAYMENT

ITEM CONTRACT
QUANTITY UNIT UNIT PRICE CONTRACT AMOUNT QTY OR % PREVIOUS QTY OR % THIS ESTIMATE AMOUNT THIS

ESTIMATE
TOTAL QTY OR %

TO DATE

TOTAL AMOUNT TO
DATE
A LS 1 $ 13,770,087.00 $ 13,770,087.00 83% 12% $ 1,613,825.11 95% $ 13,057,312.20 A1 LS 1 $ 41,425.00 $ 41,425.00 100% 0% $ - 100% $ 41,425.00 A2 LS 1 $ 44,677.38 $ 44,677.38 100% 0% $ - 100% $ 44,677.38 A3 LS 1 $ 30,702.00 $ 30,702.00 100% 0% $ - 100% $ 30,702.00 A4 LS 1 $ 125,259.00 $ 125,259.00 100% 0% $ - 100% $ 125,259.00 A5 LS 1 $ 144,424.00 $ 144,424.00 100% 0% $ - 100% $ 144,424.00 A6 LS 1 $ 95,891.90 $ 95,891.90 100% 0% $ - 100% $ 95,891.90 A7 LS 1 $ 471,244.65 $ 471,244.65 100% 0% $ - 100% $ 471,244.65 1 LS 1 $ 901,050.30 $ 901,050.30 0% 0% $ - 0% $ -
$ 14,671,137.30
TOTAL: $ 1,613,825.11 $ 13,057,312.20
LESS RETENTION: $ 80,691.26 $ 652,865.61
LESS PREVIOUSLY PAID: $ - $ 10,871,312.74
TOTAL AMOUNT DUE: $ 1,533,133.85 $ 1,533,133.85
$ 47,028.64
$ 47,028.63
$ 500,000.00
$ 300,000.00
$ 300,000.00
$ 339,076.58

TOTAL CONTRACT AMOUNT
Honorable Mayor and City Council 23-June-2026
City of Hawthorne Council Date
Hawthorne, CA 90250
RE: PROGRESS PAYMENT NO.9 FOR CITY OF HAWTHORNE NEW CITY YARD PROJECT #24-02 The following is a detailed breakdown of Progress Payment No.9 due to Martinez Landscape Co., Inc Sylmar, CA for work done on the subject through June 2026.

DESCRIPTION
Building B2 structural walls erected, shop drawings
reviewed and approved, trenching for underground
utilities (electrical/plumbing). Building A2 footing
excavated, compacted, rebar placed, concrete poured.

Underground electrical conduit and plumbing lines
excavated and placed/being placed. Building A1
leveling and compaction completed, to commence
trenching for underground utilitie. Purchase of
material and equipment include but not limited to
electrical conduits, wiring, plumbing pipes, rebar,
concrete, sand, steel, electrical box, receptacles,
switches, etc.

BDLG B2: COMMUNICATIONS - LINE ITEM 57A-57AIV.

TELEPHONE, DATA OUTLET, IDF, TELEPHONE
BACKBOARD, TESTING. ELECTRONIC SAFETY & SECURITY:

FIRE ALARM, SECURITY ALARM (PP#7 HAS LINE ITEM
BROKEN INTO A1 THROUGH A7 MEANING SUM OF A1
THROUGH A7 WILL REFLECT TOTAL AT LINE ITEM A)
B2 MEP/SPECIALTIES - LINE ITEMS 51A & 56A-56FII (PP#7
HAS LINE ITEM BROKEN INTO A1 THROUGH A7 MEANING
SUM OF A1 THROUGH A7 WILL REFLECT TOTAL AT LINE

ITEM A)
BDLG A2: ELECTRONIC SAFETY & SECURITY LINE ITEM 40A40BI: FIRE ALARM, SECURITY ALARM (PP#7 HAS LINE ITEM BROKEN INTO A1 THROUGH A7 MEANING SUM OF A1
THROUGH A7 WILL REFLECT TOTAL AT LINE ITEM A)
BLDG A2: ELECTRICAL LINE ITEMS 38A-38FII. PANEL
BOARD & FEEDER, 2" EMT CONDUIT, PANEL "C",BRANCH
POWER (PP#7 HAS LINE ITEM BROKEN INTO A1 THROUGH
A7 MEANING SUM OF A1 THROUGH A7 WILL REFLECT

TOTAL AT LINE ITEM A)
BDLG A1: COMMUNICATIONS - LINE ITEM 21A-21AVII.

TELEPHONE, 2-DATA OUTLET, IDF, WAP, 3/4" EMT

CONDUIT/PULLSTRING, CAT CABLES, TELEPHONE
BACKBOARD, TESTING. ELECTRONIC SAFETY & SECURITY
LINE ITEM 22A-22BI: FIRE ALARM, SECURITY ALARM
BLDG A1: ELECTRICAL LINE ITEM 20FXIV-20GII (PP#7 HAS
LINE ITEM BROKEN INTO A1 THROUGH A7 MEANING SUM
OF A1 THROUGH A7 WILL REFLECT TOTAL AT LINE ITEM
A)
SITE UTILITIES LINE ITEMS 4F-4QI: PRIMARY POWER

SERVICE, SECONDARY POWER SERVICE, MAIN

SWITCHBOARD, EMERGENCY POWER, FUEL
MONITIORING, SITE LIGHITING,PHOTOO VOLTAIC (A1

ROOF), INCOMING COMMUNICATION, SITE SECURITY,
SITE ELECTRICAL(PP#7 HAS LINE ITEM BROKEN INTO A1
THROUGH A7 MEANING SUM OF A1 THROUGH A7 WILL

REFLECT TOTAL AT LINE ITEM A)
Change Order #1: Redesign of the North metal roofed
parking structure at the request of the City for the
New City Yard Project. Work to be done includes the
design & build of a solar panel shaded structure in the North portion of the New City Yard Project,
including all needed materials/equipment/installation.

TOTAL AMOUNT DUE THIS 9TH PROGRESS PAYMENT:

ACCOUNT NUMBER:
225-4106-408-0-0-45834
283-5502-417-0-0-47734
German Franco
Project Engineer
284-5502-418-0-0-47734
600-3103-000-0-0-47304
560-9101-000-0-0-47304
280-3400-000-0-0-47744
German Franco
TO: PROJECT NAME: APPLICATION NO: 9
PROJECT ADDRESS: APPLICATION DATE: 1-May-26
FROM: PROJECT NO: PERIOD TO: 12-Jun-26
CONTRACT START DATE: 0-Jan-00
CONTRACT NUMBER: 24-02
VENDOR ID NO: 0

CONTRACTOR'S APPLICATION FOR PAYMENT

1. ORIGINAL CONTRACT AMOUNT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $

2. Net Change by Change Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . $

3. CONTRACT AMOUNT TO DATE (Line 1 + Line 2) . . . . . . . . . . . . . . . . . . . $

4. TOTAL COMPLETED & STORED TO DATE . . . . . . . . . . . . . . . . . . . . $ (Column G on Continuation Sheet)

5. RETAINAGE:
a._5_% of Completed Work (Line 4)
TOTAL RETAINAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ Contractor:

6. TOTAL EARNED LESS RETAINAGE . . . . . . . . . . . . . . . . . . . . . . . . . $ (Line 4 less Line 5 Total)

7. LESS PREVIOUS CERTIFICATES FOR PAYMENT . . . . . . . . . . . . . . . $ (Line 6 from prior Application for Payment)

8. CURRENT PAYMENT DUE (Line 6 less Line 7) . . . . . . . . . . . . . . . . . . . . . $

9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) . . . . $ Owner Use Only:

10. TOTAL WITHHOLDS (from Owner Assessment Summary ): . . . . . $

11. TOTAL RELEASES (from Owner Assessment Summary ): . . . . . . $

12. ADJUSTED PAYMENT AMOUNT: . . . . . . . . . . . . . . . . . . . . . . . . . . . $ Owner's Authorized Representative (Signature) (Date)
1,533,133.85
1,533,133.85 (Contractor's Signature) (Date)
2,266,690.71
10,871,312.74 (Name and title)
$ 652,865.61
652,865.61 Martinez Landscape Co., Inc
12,404,446.59 (Please print name of company)
13,770,087.00
901,050.30
14,671,137.30
13,057,312.20
(Contractor) 0
12357 San Fernando Rd. Sylmar, CA 91342
(Remittance Address)
City Of Hawthorne New City Yard
12613 Doty Ave. Hawthorne, CA 90250
Martinez Landscape Co., Inc #24-02
Under penalty of perjury under the Laws of California, I certify that all items, units, quantities and prices for work shown on this payment request are correct; that all Work has been performed and materials supplied in full accordance with the terms and conditions of the construction contract on this project; that all of the information set forth herein or attached hereto is a true and correct statement of the Contract Amount and the Contract Time up to and including the last day of the period covered by this invoice, and that no part of the “Current Payment Due” has been received.

CERTIFICATION

REVIEWED AND APPROVED AS PER TERMS OF CONTRACT
MARTINEZ LANDSCAPE CO., INC
12357 SAN FERNANDO RD | SYLMAR, CA 91342
PH: (818) 364-9188 | FAX: (818) 364-9958

APPLICATION FOR PAYMENT
06/16/26
Paulette Martinez, Office Manager
AGENDA ITEM NO. 27.

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of 06/23/2026
Originating Department: City Attorney
SUBJECT:

E-Bike Regulation (Enforcement Options) - A. Vargas
AGENDA ITEM NO. 15.

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of 09/22/2026
Originating Department: Public Works
City Manager:Department Head:

SUBJECT:

Hawthorne Municipal Pool Renovation Project (Project #26-02) - Out to Bid RECOMMENDED MOTION:

Staff recommends that the City Council approve the Plans and Specifications and authorize the Director of Public Works to advertise for construction bids with a return date of October 27, 2026.

DISCUSSION:

Provide all services, labor, materials, permits, insurance, tools and equipment needed, in accordance with the Plan(s), Technical Provisions, and Specifications to successfully and safely complete the Renovation of the City of Hawthorne Aquatic Center building’s frontage and removal and installation of the shade structure for Hawthorne Aquatic Center located at 12501 S. Inglewood Ave, Hawthorne, CA 90250.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Improve safety for all users and visitors of the swimming pool and safe operation of swimming pool.

FISCAL IMPACT:

None. Funds for this project through issuance of the 2024 Lease Revenue Bonds (the “2024 Bonds”).

NOTICING PROCEDURE:
72 Hours posted notice pursuant to the Ralph M. Brown Act.

ATTACHMENTS
Notice Inviting Bids 26-02
projects/specs/26-02 Hawthorne Municipal Pool Renovation Project i

NOTICE INVITING BIDS
(A Cash Contract)
Pursuant to statute and to the authorization by the City Council of the City of Hawthorne, California, and on file in the office of the City Clerk of said city, notice is hereby given that sealed proposals will be received by the City Clerk of the City of Hawthorne, California in the City Clerk’s office in City Hall, 4455 W. 126th Street, Hawthorne, CA 90250, until 4:00 P.M. on TUESDAY, October 27th, 2026.

Proposals will be publicly opened and recorded on a Bid List at 4:15 P.M. of the same day in the City Clerk's office. Bidders, as well as the general public, are invited to view this proceeding.

Proposals will be read at a meeting of the City Council at 6:00 P.M. on TUESDAY, October 27th, 2026 for the following:

HAWTHORNE MUNICIPAL POOL RENOVATION PROJECT
(Project #26-02)

SCOPE OF WORK
Provide all services, labor, materials, permits, insurance, tools and equipment needed, in accordance with the Plan, Technical Provisions, and Specifications to successfully and safely complete the Refurbishment of the Building’s existing frontage at the Hawthorne Municipal Pool Project (Aquatic Center facility), along with removal and installation of new shade structure at Hawthorne Municipal Pool located at 12501 S. Inglewood Ave, Hawthorne, CA 90250.

ITEM DESCRIPTION APPROX.

QTY UNIT UNIT PRICE
ITEM
AMOUNT

EXISTING CONDITIONS (SITE WORK)
1 SAWCUT (E) CONCRETE PAVING 200 LF
2 REMOVE (E) CONCRETE PAVING
& BASE 1350 SF
3 REMOVE ( E ) TREE 4 EA
4 REMOVE ( E ) PLANTING AND
IRRIGATION 4000 SF

SITE PREPARATION (SITE WORK)
5 SITE CLEARING 2930 SF

EXTERIOR IMPROVEMENTS (SITE WORK)
6 CONCRETE PAVING TYPE 1 +
AGG. BASE 930 SF
7 SHRUBS + PLANTING SOIL +
IRRIGATION 500 SF
8 TURF 4600 SF

FOUNDATION
projects/specs/26-02 Hawthorne Municipal Pool Renovation Project ii
9 INCLUDED PER SEPARATE
ADDITION 350 LF
SLAB-ON-GRADE/CURBS 154 LF
10 EXTENDED SLAB -ON- GRADE –
V.B./AB, 5”/4” 2950 SF
11 CONCRETE CMU STARTER,
12”WX18” H 192 LF
MASONRY (EXISTING BUILDING RENOVATION + EXTENSION)
12 8” BURNISHED FACE CMU
WALL 783 SF

PERFORATED METAL PANEL SYSYTEM
13 PERFORATED METAL PANEL 280 SF

ROUGH CARPENTRY
14 EXT. WOOD STUD, 2”X6”-
INFILLS 1540 SF
15 ROOF BEAM, 4”X12” 154 LF
16 ALLOWANCE FOR 5% ROOF
SHEETING REPALCEMENT 500 SF

ROOFING BUILD ASPHALT
17 ROOFING MEMBRANE 3000 SF
18 ROOF BOARD 2926 SF
19 2” THK RIGID INSULATION 2926 SF
20 VAPOR BARRIER 2926 SF
21 ROOF EDGE FLASHING 350 LF
22 WALL-TO-ROOF FLASHING +
REGLET 350 LF

MISCELLANEOUS
23 MISC. CAULKING & SEALENT
ALLOWANCE 2926 GSF
EXTERIOR DOORS + H.W.
24 ALUM-GLASS DOOR/ALUM
FRAME 8’X8’ 2 PR
25 HM DOOR/HM FRAME, 3’W X 7’H 1 PR

WINDOWS
26 STOREFRON/CURTAIN WALL
SYSTEM
1500 SF
DOORS + H.W.
27 HM DOOR FRAME, 3’WX8’H 6 EA

WINDOWS
28 CEMENT PLASTER + LATH/V.BSMOTH FINISH 1500 SF
29 2” RIGID R12 INSULATION 1500 SF
30 PAINT TO CEMENT PLASTER 900 SF
31 6”X 20 GA. METAL STUD WALL 900 LF
projects/specs/26-02 Hawthorne Municipal Pool Renovation Project iii
32 5/8” GWB + PAINT – INT. EXT. 1500 SF

INTERIOR WALLS
33 7/8” FURRING CHANNEL 340 LF
34 3 5/8” x 20 GA. FURRING METAL
STUD
300 LF
35 3 5/8” X 20 GA. METAL STUD
WALL
1500 LF
36 5/8” GWB + PAINT 1500 SF

FLOOR FINISHES
37 SANDED & SEALED CONCRETE
FLOOR
3000 SF
38 WALL BASE - @ SEALED

CONCRETE FLOOR
450 LF

CEILING FINISHES
39 2’ X 2’ ACT T-BAR CEILING 3000 SF
40 DECO ACOUSTICAL CEILING
PANEL + FRAMES
3000 SF

FIRE SPRINKLER SYSTEM
41 FIRE SPRINKLER WET SYSTEM +
RISER, COMPLETE 3000 GSF
3000 SF

ROOF DRAINS
42 ROOF DRAIN 7 EA

ROOF TOP AC UNIT
43 ROOFTOP AC UNIT 3 EA
44 DUCT WORK 350 LF
45 CEILING DIFFIUSER + FLEX

CONNECTOR
5 EA
46 SUPPLY REGISTER, DUCTMOUNTED 5 EA
47 RETURN REGISTER, SIDEWALL 2 EA
48 DUCT SMOKE DETECTOR 2 EA

CONTROLS
49 RTU 3 EA

BRANCH POWER
50 DUPLEX RECEPTACLE 20 EA
51 DUPLEX RECEPTICAL, GFI 10 EA
52 DUPLEX RECEPTACLE, GFI, WP -
@ MECH. WELL
3 EA
53 EXT. WALL PENETRATION – ¾”

CONDUIT
3 EA
54 ROOF PENETRATION – ¾”
CONDUIT 1 EA
3 EA

LIGHTING
55 L5A – 26’L PENDENT INDIRECT 70 EA
projects/specs/26-02 Hawthorne Municipal Pool Renovation Project iv
TOTAL BID PRICE: $____________________________________________ (FIGURES)
___________________________________________________________________________ (WORDS)
LED FIXTURE, 26W/FT
EXT
56 L18 – EXTERIOR UP/DOWN
WALL LIGHT, 25W
15 EA
57 JUNCTION BOX/PULL BOX 15 EA
58 DIMMER SWITCH, SINGLE 5 EA

SIGNAL SYSYTEM
59 MISC./ TESTING 1 LS

FIRE ALARM
60 FIRE ALARM SYSYTEM,

COMPLETE
3000 SF

SECURITY
61 SECURITY SYSTEM COMPLETE 3000 SF
EXTERIOR IMPROVEMENT (EXISTING BUILDING RENOVATION + EXTENSION) 62 EROSION CONTROL 500 LF
63 CONCRETE PAVING TYPE 1 +AB 500 SF
64 SHURB + PLANTING SOIL +

IRRIGATION
8000 SF

STRUCTURAL
65 STEEL BEAM W10X33 – 16 FT. 8 EA
66 WOOD BEAM 4 X12 D.F. #1 13 FT. 10 EA
67 WOOD BEAM (2) 4X12 D.F. #2 16
FT.
5 EA
68 WOOD BEAM 5 X 14 D.F. #1 16
FT.
7 EA
69 WOOD BEAM 4 X 8 D.F. #1 16 FT. 1 EA
70 WOOD BEAM 4 X 10 D.F. #1 16
FT.
1 EA
71 ROOF RAFTER 2 X 12 D.F. #2 - 7
FT.
200 EA
72 ROOF RAFTER 2 X 12 D.F. #2 - 13
FT.
50 EA
73 COLUMN HSS 5X5X1/4 14 FT 20 EA
projects/specs/26-02 Hawthorne Municipal Pool Renovation Project v

BID PROPOSAL, SPECIFICATIONS, AND PLANS
All proposal forms, specifications and plans can be purchased through the City of Hawthorne’s Citizen self-service: https://hawthorneca-energovweb.tylerhost.net/apps/selfservice#/home.

All contractors will need to create a free account. Once they have created an account then they will need to apply for the Public Works Bid Plans and Specifications. Fill in all necessary information and once the application is submitted the Contractor will receive an invoice (see project information section below for price). Once all fees have been paid the Contractor will then receive three (3) PDFs: 1) general information/provisions PDF, 2) bid proposal forms PDF (see SUBMISSION OF PROPOSALS section below for instructions on how to submit all proposals) and 3) specifications/plans PDF.

If there is any questions or issues with the PDFs please contact Public Works Department at 310.349.2980 for assistance.

CLASSIFICATION CONTRACTORS
Contractors bidding this project must possess a valid State of California "B” Contractors' License on file with the California Department of Consumer Affairs. The successful bidder shall be licensed as required by law, and consistent with the contract documents, at the time the contract is awarded.

PRE-BID JOB WALK
A mandatory pre-bid meeting job walk will be conducted at the Hawthorne Police Department on Tuesday, October 6, 2026, at 10:00 a.m. All Bidders shall sign a Sign-In sheet at the job walk.

All Bidders’ questions will be answered at this time or by addenda. In addition, Bidders will have the opportunity to tour the proposed improvement and have an opportunity to talk to the City’s Consultant and City’s staff concerning any aspect of the job or the site. BIDS WILL BE NULL AND VOID IF CONTRACTOR DOES NOT ATTEND THIS PRE-BID JOB WALK.

CERTIFICATION OF OFFEROR/BIDDER REGARDING DEBARMENT
By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction.

Certification of Lower Tier Contractors Regarding Debarment The successful bidder, by administrating each lower tier subcontract that exceeds $25,000 as a “covered transaction”, must verify each lower tier participant of a “covered transaction “under the project is not presently debarred or otherwise disqualified from participation in this assisted project, The bidder is to provide a Data Universal Numbering System (DUNS) number. The bidder will accomplish this by:

1. Checking the system for Award Management at website: http://www.sam.gov projects/specs/26-02 Hawthorne Municipal Pool Renovation Project vi

2. Collecting a certification statement similar to the Certification of Offeror/Bidder Regarding Debarment, above.

3. Inserting a clause or condition in the covered transaction with the lower tier contract The Contractor is required to obtain an “Active Status”. If the City of Hawthorne later determines that a lower tier participation failed to disclose a higher tier participant that it was excluded or disqualified at the time it entered the covered transaction, the City of Hawthorne may pursue any available remedies, including suspension and debarments of the noncompliant participant.

projects/specs/26-02 Hawthorne Municipal Pool Renovation Project vii

SUBMISSION OF PROPOSALS
Original proposals must be submitted on the blank forms prepared and furnished for that purpose, See BID PROPOSAL SPECIFICATIONS, AND PLANS section above for instructions on how to obtain all needed forms, specifications and plans. All proposals must be physically submitted to the City Clerk’s office located on the first floor of City of Hawthorne City Hall no later than 4:00 PM on Tuesday March 25th, 2025. Plans and specifications DO NOT need to be printed and submitted with the contractor’s official bid proposal.

No bid will be considered unless it conforms to the Proposal Requirements and conditions. The City Council of the City of Hawthorne, also referred to as the City, reserves the right to reject any and all proposals. Bids must be returned in an envelope, marked “SEALED BIDS” and addressed to the City Clerk.

Each bid shall be accompanied by bid security in the form of a bid bond, cashier’s check, certified check, or in the amount of 10% of the total bid amount. All cashier’s checks or certified checks must be drawn on a responsible bank doing business in the State of California and shall be made payable to the City of Hawthorne. Bid bonds must be issued by an admitted surety insurer licensed to do business in the State of California. Bids not accompanied by the required bid security will be rejected. Personal or company checks are not acceptable unless certified. The City shall return bid security of unsuccessful bidders when the successful bidder (“Contractor”) enters into the Contract with the City.
.

A list of subcontractors shall be submitted with the bid on the form provided by the city.

Each bidder must supply all information required by the bid documents and specifications.

WAGES AND EQUAL EMPLOYMENT OPPORTUNITY
Pursuant to the provision of Section 1770 through 1780, inclusive, of the Labor Code of the State of California, the City Council has ascertained the general prevailing rate of per diem wages for each craft or type of worker needed to execute the proposed contract, and it will be required that not less than said rates be paid to all such workers employed or engaged in the work.

In addition to the Contractor’s obligations as to minimum wages rates, the Contractor shall abide by all other provisions and requirements stipulated in Sections 1770-1780, inclusive, of the Labor Code of the State of California, including, but not limited to, those dealing with the employment of registered apprentices. The responsibility of compliance with Section 1777.5 of the Labor Code shall be with the prime contractor.

NONDISCRIMINATION
In performance of the terms of this contract, the Contractor shall not engage in, nor permit such subcontractors as he may employ from engaging in, discrimination in employment of persons projects/specs/26-02 Hawthorne Municipal Pool Renovation Project viii
because of the race, color, place of national origin or ancestry, sex, age or religion of such persons.

PERFORMANCE RETENTIONS
The successful bidder will be required to provide for performance security as provided by law.

Requirements for performance retentions may be satisfied by deposit or securities specified in Section 16430 of the Government Code, and in accordance with Section 22300 of the Public Contract Code.

CONTRACTOR REGISTRATION
A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. An unregistered contractor may only submit a bid if authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

PROJECT INFORMATION
Plans and Specifications are available digitally through the City of Hawthorne’s Citizen Self Service portal:
http://hawthorneca-enerrgovweb.tylerhost.net/apps/selfservice#home.

If you have questions and/or need clarification regarding this project, please contact David Esfandi, in the Department of Public Works, Engineering Division, at telephone number (310) 349-2984 or at telephone number (310) 349-2980 or send email to [email protected] The City of Hawthorne reserves the right to reject any bid or all bids and to waive any informality or irregularity in any bid. Any contract awarded will be to the lowest, qualified, responsive and responsible bidder.

AGENDA ITEM NO. 16.

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of 09/22/2026
Originating Department: Public Works
City Manager:Department Head:

SUBJECT:

Agreement between the City of Hawthorne and ClearSource Financial Consulting for Building Safety and Public Works nexus fee study.

RECOMMENDED MOTION:

Staff recommends that the City Council approve the agreement with ClearSource Financial Consulting and authorize the City Manager or his designee to enter into and execute the agreement.

DISCUSSION:

Building & Safety’s and Public Works fee schedule has not been comprehensively reviewed in decades and no longer reflects current costs and requirements. To address this issue, the City issued an RFP for a comprehensive Public Works and Building & Safety fee study and received three proposals. Following interviews, evaluations, and positive reference checks, staff selected Clear Resource as the best overall consultant.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

The study will support the City’s economic development goals by establishing fair, transparent, and legally supportable fees while maintaining efficient development and permitting services.

FISCAL IMPACT:

None. The estimated not-to-exceed cost of $45,920 for the nexus fee study will be paid for through the 2026-2027 Public Works and Building & Safety Funding.

NOTICING PROCEDURE:
72 Hours posted notice pursuant to the Ralph M. Brown Act.

ATTACHMENTS
Agreement for Nexus Fee Study

CITY OF HAWTHORNE

AGREEMENT FOR SERVICES
THIS AGREEMENT is made and effective as of September __, 2026 between the City of Hawthorne, a municipal corporation ("City"), ClearSource Financial Consulting ("Service Provider"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. T TERM
This Agreement shall commence on September __, 2026, and should continue on an as needed basis at the City’s sole discretion.

2. SERVICES
The Service Provider shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full as part of its services. The Service Provider may be asked to provide additional services if necessary during the term of this Agreement.

3. PERFORMANCE
The Service Provider shall at all times faithfully, competently and to the best of his/her ability, experience, and talent, perform all tasks described herein. The Service Provider shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of the Service Provider hereunder in meeting its obligations under this Agreement.

4. P AYMENT
(a) The City agrees to pay the Service Provider in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on services indicated in Exhibit A of this Agreement unless additional payment is approved as provided in this Agreement. (b) The Service Provider shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager or his designee. The Service Provider shall be compensated for any additional services in the amounts and in the manner as agreed to by the City Manager or his designee and at the time the 1 City's written authorization is given to the Servicer Provider for the performance of said services.
(c) The Service Provider will submit invoices for actual services performed.

Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of the Service Provider’s fees it shall give written notice to the Service Provider within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Service Provider at least ten (10) days prior written notice. Upon receipt of said notice, the Service Provider shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to the Service Provider the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City.

Upon termination of the Agreement pursuant to this Section, the Service Provider will submit an invoice to the City.

6. DEFAULT OF SERVICE PROVIDER
(a) The Service Provider’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that the Service Provider is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating the Service Provider for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Service Provider. If such failure by the Service Provider to make progress in the performance of work hereunder arises out of causes beyond the Service Provider's control, and without fault or negligence of the Service Provider, it shall not be considered a default.
(b) If the City Manager or his designee determines that the Service Provider is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Service Provider a written notice of the default. The Service Provider shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Service Provider fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
2 7. OWNERSHIP OF DOCUMENTS
(a) The Service Provider shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by the City that relate to the performance of services under this Agreement. The Service Provider shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. The Service Provider shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Service Provider.

8. INDEMNIFICATION
When the law establishes a professional standard of care for Service Provider Services, to the fullest extent permitted by law, The Service Provider shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including attorney’s fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of the Service Provider, its officers, agents, employees or sub service provider (or any entity or individual that Service Provider shall bear the legal liability thereof) in the performance of professional services under this Agreement.

9. INSURANCE
A) The Service Provider shall maintain in-force: Professional Liability Insurance. The Service Provider shall maintain in-force; Professional Liability Insurance (and/or Errors & Omissions Insurance) with minimum limits of liability of $1,000,000 combined single limit coverage against an injury, death, loss or damages because of wrongful or negligent acts or omissions by the named insured.
3 B) The Service Provider shall maintain in-force Workers’ Compensation and Employer’s Liability Insurance as required by the California Labor Code. Evidence of coverage shall take the form of a Certificate of Insurance or a California Certificate to Self-Insure.

Acceptable minimum limits for this coverage are: Workers’ Compensation; Statutory in California; Employer’s Liability:
$1,000,000.

C) Certificates of Insurance. The Service Provider shall furnish to Customer evidence of any insurance required by this Agreement. A Certificate of Insurance from an insurer admitted to do business in the State of California will be provided, indicating that the respective policy(s) meets the following requirements: (1) The City, its officers, and employees shall be named as additional insured on the General Liability Insurance; (2) Insurance shall not be canceled or terminated without 30 days written notice; (3) General Liability shall be primary and any insurance held by City for its own protection shall be excess and shall be effective only upon exhaustion of the Service Provider’s insurance; (4) Insurance shall be maintained for the duration of the Agreement, including any period extended beyond the expiration date of this Agreement required to complete performance as stipulated in this Agreement and all amendments thereto.

10. INDEPENDENT SERVICE PROVIDER
(a) The Service Provider is and shall at all times remain as to the City a wholly independent Service Provider. The personnel performing the services under this Agreement on behalf of the Service Provider shall at all times be under the Service Provider’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of the Service Provider or any of Service Provider's officers, employees, or agents, except as set forth in this Agreement. The Service Provider shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. The City Provider shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner.
(b) No employee benefits shall be available to the Service Provider in connection with the performance of this Agreement. Except for the fees paid to the Service Provider as provided in the Agreement, City shall not pay salaries, wages, or other compensation to the Service Provider for performing services hereunder for City.

City shall not be liable for compensation or indemnification to the Service Provider for injury or sickness arising out of performing services hereunder. 4 11. L EGAL RESPONSIBILITIES
The Service Provider shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Service Provider shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Service Provider to comply with this Section.

12. UNDUE INFLUENCE
The Service Provider declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City of Hawthorne in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Hawthorne will receive compensation, directly or indirectly, from the Service Provider, or from any officer, employee or agent of the Service Provider, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement.

Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

13. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.

14. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by the Service Provider in performance of this Agreement shall be considered confidential and shall not be released by the Service Provider without City's prior written authorization. The Service Provider, its officers, employees, agents, or sub service providers, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the 5 City. Response to a subpoena or court order shall not be considered "voluntary" provided the Service Provider gives City notice of such court order or subpoena. (b) The Service Provider shall promptly notify City should Service Provider, its officers, employees, agents, or sub service providers be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent the Service Provider and/or be present at any deposition, hearing, or similar proceeding. The Service Provider agrees to cooperate fully with the City and to provide the opportunity to review any response to discovery requests provided by the Service Provider. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

15. ASSIGNMENT
The Service Provider shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City because of the personal nature of the services to be rendered pursuant to this Agreement.

16. LICENSES
At all times during the term of this Agreement, the Service Provider shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

17. GOVERNING LAW
The City and Service Provider understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City of Hawthorne.

18. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 6 19. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of the Service Provider warrants and represents that he/she has the authority to execute this Agreement on behalf of the Service Provider and has the authority to bind the Service Provider to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF HAWTHORNE: Service Provider:

VONTRAY NORRIS
City Manager
By:

City of Hawthorne Title:

APPROVED AS TO FORM: ATTEST:

DAVID CACERES DAYNA S. WILLIAMS-HUNTER
City Attorney City Clerk
City of Hawthorne City of Hawthorne
7 sAN
Nexus Fee Study
for User & Regulatory Fees
Building & Safety and Public Works/eNGINEERING

CITY OF

HAWTHORNE
7960 B Soquel Drive, Suite 363
Aptos, California 95003
[email protected]
831.288.0608
July 31, 2026
Attention: Paul (Chenxi) Wu, P.E., CBO | Assistant Building Regulations Manager 4455 West 126th Street
Hawthorne, California 90250
DIGITAL TRANSMISSION VIA: [email protected]
To Paul Wu and the Members of the Proposal Evaluation Team:

Thank you for the opportunity to serve the City of Hawthorne in providing cost of service-based consulting across its fee-supported activities in the Building & Safety and Public Works/Engineering Departments. ClearSource Financial Consulting is well-qualified, available to begin this fiscal year, and fully resourced to complete the upcoming scope of work envisioned by these departments.

A primary objective for the City in conducting this study is to develop fee amounts and structures that are reasonable and consistent with cities in Los Angeles County and the broader region. ClearSource has worked on the topic of building and/or engineering user and regulatory fees for the following communities:

Los Angeles County:

Azusa
Bell
Bell Gardens
Lawndale
Long Beach
Norwalk
Palos Verdes Estates
Signal Hill
Torrance
Orange County:

Costa Mesa
Garden Grove
Huntington Beach
La Habra
Laguna Woods
Lake Forest
Newport Beach
San Juan Capistrano
Seal Beach
Yorba Linda
ClearSource brings an open mind for change and energy to do the heavy lifting it takes for a fresh look on these fees, particularly as the City has expressed interest in considerable fee restructuring and overall rehabilitation of the current fee schedules, particularly for Building & Safety services. For example, that department already knows it hopes to restructure and simplify mechanical, plumbing, and electrical permits. ClearSource has been actively innovating in this area and has performed this very redesign for a variety of our clients, including for the following California city building departments:

Auburn
Belvedere
Brawley
Escondido
Corte Madera
Del Rey Oaks
Grover Beach
Gustine
Kerman
Lincoln
McFarland
Norwalk
Novato
Pinole
Signal Hill
Ventura
JULY 31, 2026
2 | PROPOSAL FOR A NEXUS FEE STUDY FOR USER & REGULATORY FEES We encourage the Hawthorne Building & Safety Department to reach out to a few names on this list to discuss recent activity and experience in building permit redesign facilitated by ClearSource: • Signal Hill | Greg Kapovich, Community Development Director: [email protected] • Ventura | Heather Bowling, Community Development Senior Management Analyst: [email protected] • Pinole | Lilly Whalen, Community Development Director: [email protected] • Corte Madera | Bernie Zipay, Chief Building Official: [email protected] ClearSource commits to the City of Hawthorne to provide premier service, on time, and within budget:

We routinely demonstrate care
about the details and the rightful
influence of local conditions. We
do the hard work to achieve
modern and meaningful progress
that reflects the way our clients
serve their communities today.

We know time is of the essence in this
work: a key determination of success
and satisfaction for many of our city
clients. All project reporting will be final
180 days from project start, ready then
for legislative review toward a targeted
effective date of July 1, 2027.

We will finish the scope of
services without change orders,
which is our standard practice.

We do not ask our clients to
bear the risk in estimating what it
takes to do this work thoroughly
and with successful enactment.

I founded ClearSource Financial Consulting in 2011 to focus on these principles in service solely to California public agencies. All members of my staff have no fewer than 20 years of experience in this field serving municipal agencies.

I am the primary contact for our services to the City of Hawthorne. As President, I am authorized to negotiate and bind ClearSource contractually under the City’s terms. My signature obligates ClearSource to the commitments in this proposal and confirms that it shall remain valid for 90 calendar days from the date of submittal.

Sincerely,
HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | CONTENTS

TABLE OF CONTENTS
----------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------ HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 1-1 SECTION 1

STATEMENT OF QUALIFICATIONS
ClearSource Financial Consulting is pleased to
submit our qualifications to the City of Hawthorne as
it plans a Nexus Fee Study for its Building & Safety
and Public Works/Engineering Departments. We look
forward to this opportunity to serve the leaders, staff service providers, and constituents of the City.

ClearSource is a privately owned California-based
boutique consulting firm intentionally sized and
structured to emphasize a highly tailored, high quality study experience for our public sector clients.

ClearSource is staffed by a four-person team of
seasoned individuals with decades of combined
experience in local government financial analysis. We
are particularly focused on equitable forms of locally
controlled cost recovery within the challenges and
constraints of the ever-evolving California statutory
and legal environment, informed respectfully and
strategically by the voter driven principles embedded
in Propositions 218 and 26.

Our firm is centered on the philosophy and principles
of ClearSource founder and President, Terry Madsen,
who will lead this project from start-to-finish. For 25 years, Terry has provided financial consulting
services exclusively to local government agencies. In
October 2011, he founded ClearSource, a firm
dedicated to providing local government agencies
with premier financial consulting, serving with:
 Energy and enthusiasm to dive deep into the
details.
 Willingness to do the heavy lifting necessary to
implement modernization and lasting change.
 Exclusive staffing on projects of only tenured
professionals able to enact both science and art
in these complex studies.
 Commitment to on-time delivery and not-toexceed consulting fees.

ClearSource provides professional services to
California municipal agencies, consulting on topics
focused on revenue management through cost of
service-based resources.

We specialize in conducting the following common
areas of study and consultation on a wide crosssection of governmental services and funds:
 User and regulatory fee studies
 Consolidated fee schedule development and
ongoing management
 Comparative/market analysis
 Cost allocation plans and indirect cost rates
 Internal service fund rate studies
 Special financing district establishment,
administration, auditing, and analysis
 Special projects to address salient revenue and
cost recovery topics
ClearSource is headquartered in and will serve the
City of Santa Clara from our Santa Cruz County office.
831.288.0608
Terry Madsen, President
[email protected]
7960 B Soquel Drive, Suite 363
Aptos, California 95003
HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 1-2 SECTION 1

STATEMENT OF QUALIFICATIONS
The California taxpayer is constitutionally
empowered. The protections afforded a fee payor in
the state are universal, regardless of the payor’s size, situation, or influence. ClearSource is fluent and
confident in the requirements of California law as we
collaborate with our municipal clients on their cost
recovery revenue streams. We understand Articles
XIII C and XIII D of the California Constitution, which enshrines the electorate’s intent behind Propositions
218 and 26, and we know how user and regulatory
fees are narrowly treated under the Mitigation Fee
Act / Government Code 66000 et seq. Our studies
support the City’s complete administrative record in
demonstrating its obligations to all the City’s diverse fee payors across its full service offerings.

As with every project of this type, the successful
completion of these studies for the City will require
positive, professional relationships with City staff
across its involved departments, contract service
providers, internal and external stakeholders, and the
City Council and its subcommittees. ClearSource
clientele can attest to our ability to successfully
navigate timing, competing values, and other
challenges that arise when completing multi-faceted
projects.

During his career, our President and Hawthorne
Project Manager Terry Madsen has been
commended repeatedly for his integrity, client
service, dedication, and perseverance. His treatment
of agency staff and respect for both the challenges
they face and the results they require to successfully
accomplish their goals, results in working
relationships that span multiple years and varied
projects.

ClearSource is a California-based consulting firm
working exclusively for a diverse array of Californiabased public agencies on wide-ranging topics within the overall question of locally controlled cost
recovery of public services. Broad service areas
within which we have performed analysis include:
 Community development: planning, land
development, building and safety, environmental
services, and code enforcement
 Public safety: police, fire prevention, emergency
medical services, marine safety, and animal
control
 Public works and services: engineering,
infrastructure and public facilities maintenance
and operations, and utilities
 Community services: parks, community spaces,
recreation programs, social services, libraries,
facility rentals, arts and culture, special events,
and filming
 Administration and governmental: indirect cost
allocation and rates, direct labor rates, internal
service fund rates, business licensing, and public
records
ClearSource has performed recent consulting
services comparable to the City’s scope of work for
its Comprehensive Cost of Services Study and
Overhead Cost Allocation Plan for the sample of
California cities and their specific fee/cost recoverybased programs listed in Exhibit 1 on Page 1-3. This includes trending topics in California fee design, such as short term vacation rentals, retail cannabis, electric vehicle charging, stormwater management and
inspections, and technology enhancement cost
recovery.

HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 1-3 SECTION 1

STATEMENT OF QUALIFICATIONS
In all cases, ClearSource delivered
publishable and working consolidated
schedule of fees, administrative record,
and supporting cost of service models in
spreadsheet applications, enabling our
clients to edit and manage outcomes
between comprehensive studies. City of Huntington Beach, CA City of La Quinta, CA City of Lake Forest, CA City of Larkspur, CA City of Lincoln, CA City of Novato, CA City of Rancho Mirage, CA City of Roseville, CA City of Santa Clara, CA City of Torrance, CA City of Ventura, CA Planning           
Land Development           
Building & Safety           
Fire Prevention & Operations        
Emergency Medical Services  
Police        
Animal Control  
Infrastructure & Operations           
Engineering           
Utilities      
Parks & Community Spaces          
Recreation Programs       
Community Centers & Libraries        
Facility Use and Rentals          
Special Events          
Film Permitting         
Business Licensing    
Clerk / Public Records           
Indirect Cost Rates & Charges          
Fully Burdened Hourly Rates           
Vacation Rentals    
Cannabis Retailers   
Electric Vehicle Charge Stations  
NPDES     
Technology Enhancement        
HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 1-4 SECTION 1

STATEMENT OF QUALIFICATIONS
Following is a list of ClearSource clients actively served within just the past five years, noting original contract date through most recent date of service, emphasizing our long-standing, repeat service to many of these agencies.

Throughout our firm’s history, over 80% of agencies for whom we performed an initial contract have returned to us for subsequent services, via both sole-source engagement and competitive procurement. As a consulting firm performing defined scope, limited-term projects, we are proud of the demonstration of positive service to so many California agencies that our repeated engagement with them confirms. • Santa Clara County (2022) • Kern County (2019-2025) • Ventura County (2024) • Santa Ana (2019-2023) • Oxnard (2018-2024) • Huntington Beach (2018- 2024) • Garden Grove (2023) • Roseville (2015-2025) • Escondido (2024-2026) • Torrance (2017-2025) • Santa Clara (2021-2026) • Antioch (2025) • Sparks, Nevada (2025) • Costa Mesa (2019-2024) • Ventura (2012-2026) • Norwalk (2023-2026) • Merced (2025) • Folsom (2023) • Hemet (2021-2025) • Lake Forest (2019-2025) • San Leandro (2016-2022) • Newport Beach (2022- 2025) • Milpitas (2018-2025) • Pleasanton (2026) • Turlock (2025) • Pleasant Valley Parks & Recreation District (2022)
• Yorba Linda (2025) • Madera (2025) • Lynwood (2026) • Union City (2026) • Yorba Linda (2025) • Novato Fire Protection District (2023) • Gilroy (2024) • La Habra (2025) • Lincoln (2019-2025) • Placentia (2021) • Palm Desert (2023-2026) • Novato (2019-2024) • Cathedral City (2020-2023) • Watsonville (2022-2026) • Ceres (2023) • Azusa (2015-2023) • Campbell (2018-2023) • San Bruno (2024) • La Quinta (2012-2023) • Bell Gardens (2020-2021) • San Juan Capistrano (2023) • Moorpark (2022) • Bell (2014-2024) • Paso Robles (2024) • Brawley (2023) • Wasco (2020-2023) • Shafter (2017-2021) • Seal Beach (2019-2026) • Calabasas (2023) • Oroville (2021) • Pinole (2022-2025) • Kerman (2022) • Rancho Mirage (2019-2021) • Laguna Woods (2013-2025) • McFarland (2020) • Auburn (2023) • Palos Verdes Estates (2018- 2021) • Larkspur (2016-2023) • Grover Beach (2021) • Signal Hill (2023) • Morro Bay (2022-2026) • Corte Madera (2024) • Sebastopol (2019-2023) • Escalon (2017-2023) • Taft (2021) • Gustine (2013-2022) • Solvang (2021-2023) • St. Helena (2025) • Woodside (2019-2025) • Wheatland (2018-2023) • Del Mar (2026) • Monte Sereno (2018-2020) • Belvedere (2024) • Del Rey Oaks (2024) • Carmel Valley Recreation & Park District (2025)
HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 1-5 SECTION 1

STATEMENT OF QUALIFICATIONS
ClearSource submits the following references for cost of service consulting for communities of similar scale, region, public service array, and/or scope of services to the City of Hawthorne. ClearSource has enthusiastic references:

Should additional client contacts or sample reports be helpful, please let us know.

Original Contract: 2017 | Recent Services: 2026
Joe Pham, Revenue Manager
3031 Torrance Boulevard, Torrance, CA 90503
Phone: 310.781.7652
Email: [email protected]
ClearSource performs recurring service to the City
including indirect cost rates and comprehensive cost
of service analysis to support the Citywide
Consolidated Fee Schedule for the following
services: City Clerk, Building & Safety, Engineering,
Planning, Environmental Design & Protection, Library,
Parks & Recreation, Parks Services, Finance, Fire
Prevention & Hazardous Materials, Airport, Cultural
Arts Center, Police, Animal Control, and Water (NonRate). ClearSource also supports the City on special cost recovery questions and fee schedule updates
between comprehensive studies.

Team members: Madsen, Schroeder, Hahn
Original Contract: 2022 | Recent Services: 2026
Jessica Nguyen, Finance Manager – Budget
100 Civic Center Drive, Newport Beach, CA 92660
Phone: 949.644.3192
Email: [email protected]
ClearSource performs annual consulting services to
the City, including full cost allocation plan for
Citywide indirect cost recovery and harbor/tidelands
financial reporting; streets maintenance of effort cost allocation for eligibility to receive gas tax funds, and City cost of service analysis and Citywide Fee
Schedule management, including: community
development, fire, police, public works, utilities,
harbor, finance/administration, library, and recreation.

Team members: Madsen, Hahn, Schroeder
Original Contract: 2015 | Recent Services: 2026
Jeannine Thrash, Management Analyst – Finance
311 Vernon Street, Roseville, CA 95678
Phone: 916.774.5473
Email: [email protected]
ClearSource performs ongoing service to the City,
including comprehensive cost of service analysis for
and annual update of the Citywide Consolidated Fee
Schedule for the following service areas:
administration, revenue, and finance; utility customer
service and billing; planning, engineering, and
building; encroachment and trench cut; impact fee
deferrals and housing; non-rate electric and
environment utilities; fire and life safety, emergency
medical, police, and animal licensing; special events,
permitting, facilities use, and parks and recreation;
CFD maintenance; and rates for direct labor
charges. ClearSource also conducts regular internal
service fund rate studies for information technology,
fleet, equipment, and facilities; periodic development
fee comparative benchmarking; and as-needed
special cost allocation projects.

Team members: Madsen, Schroeder, Hahn
HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 1-6 SECTION 1

STATEMENT OF QUALIFICATIONS
In ClearSource’s work with the City of Hawthorne, the
Nexus Fee Study will be led start-to-finish by Terry
Madsen as our Project Manager, supported by three
additional consultants from our team. A summary of
the roles on our team is below, followed by Exhibit 2,
describing our reporting structure with the City and
within our team. Narrative biographies of our
individual consultants begin on Page 1-7.

Terry Madsen will have responsibility for executing
our proposed work plan for this project and adhering
to the contractual and administrative commitments
we make to the City. Terry will direct the approach
and methods we undertake to produce successful
outcomes for the City, including maintaining a
detailed understanding of our analyses, the City’s
information, and our recommendations. Terry will be
the primary facilitator of meetings and intended
presenter of our findings. Terry will direct others on
our team to conduct meetings and presentations
within their assigned study elements and also for the
project if scheduling conflicts arise, in order to sustain our calendar commitments to the City. All members
of our team operate at a senior level similar to Terry, well versed and easily conversant in the subject
matter.

David Schroeder and Jeanette Hahn will provide
analytical, research, strategic, and administrative
tasks on or in support of the project, performing
according to the task-based responsibilities identified in our work plan and through the day-to-day direction
given by our Project Manager. David and Jeanette
may individually conduct meetings with City staff to
develop data and review findings and both are
thoroughly experienced in public facing roles in the
subject matter as well.

Brian Brown will serve as an additional resource to
the City, ensuring that ClearSource meets its
commitments for both work product and schedule
and sustains collaborative relationships. Brian will
support our Project Manager in refining our team’s
approach and work plan as the study evolves,
implement quality control procedures identified by
our Project Manager, and contribute ideas to areas of
innovation encountered.

All services identified under the City’s Scope of Work
for this project will be completed by ClearSource
personnel. We are entirely qualified and fully
resourced to complete the services within our
existing firm organization and core competencies. No
services will be subcontracted to other firms, nor will any subconsultants or subcontractors be used to
supplement ClearSource staff and capabilities.

HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 1-7 SECTION 1

STATEMENT OF QUALIFICATIONS
We introduce Terry Madsen as our Project Manager
and primary contact person for the City of
Hawthorne. Terry is highly regarded by his clients.
38% of Expected Project Hours
Terry is based in Santa Cruz County and serves
ClearSource clientele across California. Phone Terry
at (831) 288-0608 or email to
[email protected].

Terry Madsen is the President of ClearSource
Financial Consulting. For over 25 years, he has
provided financial consulting services to local
government agencies. In October 2011, Terry
founded ClearSource Financial Consulting, a firm
dedicated to providing local government agencies
with premier financial consulting services. From
October 2001 to October 2011 Terry was employed
by a competing California firm, NBS. Terry’s depth of
knowledge includes numerous service areas
including user fee studies, indirect cost allocation
studies, internal service fund rate studies, water and
wastewater rate studies, and special financing district administration.

During his career, Terry has served the following
diverse sampling of California agencies, among many
others: the Cities of Roseville, Huntington Beach, La
Quinta, Laguna Woods, McFarland, Long Beach,
Palos Verdes Estates, Rancho Mirage, San Leandro,
Santa Ana, Hawthorne, Sebastopol, McFarland,
Torrance, and Ventura; the Counties of El Dorado
and Kern; and special districts such as Sacramento
Regional Transit and Rancho Simi Recreation and
Parks.

Within the past several years, Terry has supported
cost allocation, cost of service, and user/regulatory
fee studies for the following sampling of California
public agencies:
 County of Kern, CA | Project Manager – Fire
prevention fees, fire department indirect cost
rates
 City of Lake Forest, CA | Project Manager –
Citywide user and regulatory fees, formal cost
recovery policy, Citywide indirect cost allocation
 City of La Quinta, CA | Project Manager –
Citywide user and regulatory fees
 City of Long Beach, CA | Project Manager –
Engineering development review fees
 City of Roseville, CA | Project Manager –
Citywide user and regulatory fees, internal
service fund rates
 City of Ventura, CA | Project Manager – Citywide
user and regulatory fees, Citywide indirect cost
allocation, internal service fund rates
Terry has worked closely with every level of the
public body including property owners, community
organizations, City Council/Board members, special
commissions, agency managers, all members of the
agency finance team, directors of every agency
department, management analysts, and the direct
service staff that are the primary contact points for
members of the community, such as inspectors, plan
reviewers, operators, maintenance personnel, and
records staff.

Terry’s experience in performing fee studies includes
all phases of the work, from project initiation to
completion and presentation of final findings. His
efforts include data gathering, conducting interviews
with agency staff, model development, report
preparation, and presentation and delivery of study
narratives. He has analyzed fees for a
comprehensive array of municipal services, such as
planning, land development, building, fire protection,
code enforcement, community services, parks,
recreation, administration, general governmental,
public infrastructure, utilities, and others.

HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 1-8 SECTION 1

STATEMENT OF QUALIFICATIONS
Terry is a member of the California Society of
Municipal Finance Officers. He received his
undergraduate degree (Cum Laude) from Cal Poly,
San Luis Obispo. He was awarded a Bachelor of
Science in Business Administration with a Finance
Concentration and an Economics Minor. He received
his graduate degree from California State University,
San Bernardino. He was awarded a Master of
Business Administration with an Entrepreneurship
Concentration.

Terry will serve as our Project Manager, responsible
for the performance of all work plan tasks and
fulfillment of our agreement with the City. He will also be the Principal Consultant for the studies, directing
analysis for our staff, performing targeted analysis,
troubleshooting, providing quality assurance,
facilitating onsite and remote interaction with City
staff and leadership, and representing our work in
public procedures.

As an intentionally structured small firm that believes our size is integral to the way we provide
personalized and high quality service to our client
communities, ClearSource nonetheless is asked by
agencies about our plans for ensuring continuity of
service if a team member faces personal emergency
disruptive to the project. In fact, this is essential to our business and reputation. In addition to our collegiality and cross-discipline synergy, this is one of the key
reasons our staff is comprised only of seasoned
professionals in this area of expertise.

Our consultants are each two or more decades into
consulting careers rich with successful project
management, direct project performance, and
accomplished public engagement for successful
implementation of outcomes. For the City of
Hawthorne, in the unlikely event our Project Manager
Terry Madsen became unable to complete these
services, fellow team member Jeanette Hahn will
step into his place, able to perform at equal level,
effectiveness, and achievement to Terry.

We introduce the following professionals who will be
assigned to the City of Hawthorne for specific
elements within the overall project.
53% of Expected Project Hours
David Schroeder is a Senior Consultant for
ClearSource Financial Consulting. He has served the
public sector for more than 22 years, focusing on
recovery of municipal service costs, particularly within the varied structures of California special financing
districts used by cities, counties, and special purpose districts across the state.

David’s technical expertise is centered on large-scale
and complex database analysis on multiple platforms,
geographic information systems and science (GIS),
and auditing of records and systems. Project areas in
which David applies these skills for public sector
clients have included:
 Special financing district administration,
formation, annexation, auditing, and continuing
disclosure reporting.
 Advanced GIS, including design and analysis to
support district formation, annexation,
Proposition 218 procedures, rate studies, and
development impact fee analysis.
 Solutions generation for complex issues facing
municipal clients, including fund close-outs,
independent auditing of special financing
districts, design and administration of refund
programs, and data-driven public outreach.

David’s expertise has supported a variety of public
services including: lighting and landscaping, public
safety, public facilities and maintenance services, and HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 1-9 SECTION 1

STATEMENT OF QUALIFICATIONS
other municipal activities spanning general and
special benefit. He is conversant in and has trained
client agencies on GIS, including systems such as
ESRI ArcGIS and the creation and usage of GIS web
applications on the platform.

Within the past several years with ClearSource, David
has supported cost allocation, cost of service, and
user/regulatory fee studies for the following sampling
of California public agencies:
 City of Santa Ana, CA | Senior Consultant –
Citywide indirect cost rates and charges, internal
service fund rates
 City of Lincoln, CA | Senior Consultant – Citywide
user/regulatory fees, indirect cost allocation
 City of Placentia, CA | Senior Consultant –
Citywide user/regulatory fees, indirect cost
allocation
 City of Solvang, CA | Senior Consultant –
Citywide user/regulatory fees, indirect cost
allocation
 City of Hemet, CA | Senior Consultant – Citywide
user/regulatory fees, indirect cost allocation
 City of Seal Beach, CA | Senior Consultant –
Citywide user/regulatory fees, indirect cost
allocation, budget analysis of labor allocations
David earned a Bachelor of Science in Business
Administration, concentrating in Accounting
Information Systems, from California State University
San Bernardino. He is also certified from the
University of West Florida’s Graduate Geographic
Information Science program.

David will provide large scale data analysis, facilitate areas of data development including meetings with
direct service centers, conduct financial modeling,
and perform research in support of analytical tasks
for user and regulatory fee cost of service efforts.
5% of Expected Project Hours
Jeanette Hahn has 25 years of experience advising
municipal agencies on fair and effective costs of
service, cost recovery, and resource planning. She
has analytical and policy expertise in the following
subject matter:
 Cost of service analysis and cost recovery
determination for governmental user fees,
regulatory fees, and direct reimbursement
arrangements
 Indirect cost allocation plans and indirect cost
rate preparation for interfund charges for service,
program reimbursement, gas tax reporting, and
other General Fund cost recovery applications
 Internal service fund rate studies
 Water, wastewater, reclaimed water, and storm
water/drainage utility rates and fees
 Utility capacity charge nexus analysis
 Economic feasibility / decision analysis
 Long-range financial forecasting for resource
planning
 Benchmarking for financial performance and
resource utilization
Prior to becoming part of the ClearSource team in
2017, Jeanette succeeded at competing consulting
firms. She was Director of Financial Consulting for
California-based NBS from 2007 to 2011 and served
progressive roles at FCS Group from 1997 to 2007,
including California Regional Manager from 2004 to
2007. Jeanette stepped down from these executive
roles in 2011 to balance family needs.

Jeanette’s core service market, since 2004 has been
California local government agencies. She is
articulate and agile when working within the legal
framework of rate and fee-setting within the bounds
of California’s Proposition 218, Proposition 26, and
the Mitigation Fee Act. She has performed over 250
HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 1-10 SECTION 1

STATEMENT OF QUALIFICATIONS
separate engagements for public agencies of diverse
size and situation throughout the Western United
States, also including Washington, Oregon, Idaho,
Nevada, Utah, Montana, and Alaska.

As an accomplished and highly regarded
communicator, Jeanette has earned a reputation for
crafting robust, effective and persuasive messages
for attaining legislative and public approval of
financial plans and accompanying rates and fees. Her
skills have been deployed frequently in municipal
work to defuse actively contested matters.

Within the past several years with ClearSource,
Jeanette has supported cost allocation, cost of
service, and user/regulatory fee studies for the
following sampling of California public agencies:
 City of Milpitas, CA | Senior Consultant –
Citywide indirect cost allocation plan, Citywide
fully burdened hourly labor rates
 City of Newport Beach, CA | Senior Consultant –
Citywide indirect cost allocation plan, Tidelands
indirect and direct cost allocation plan, and
Streets maintenance of effort cost allocation plan
 City of Santa Clara, CA | Senior Consultant –
Citywide indirect cost allocation plan and indirect
cost rates, parks and recreation cost recovery
public outreach
 City of Huntington Beach, CA | Senior Consultant
– Citywide indirect cost allocation plan
 City of Sebastopol, CA | Senior Consultant –
Citywide indirect cost allocation plan
Jeanette holds a Bachelor of Arts in Economics with
a Public Finance concentration from the University of
Washington, Seattle.

Jeanette will provide senior level analysis in support
of our team and strategic positioning in targeted
tasks. Jeanette is also well able to ensure our team’s
continuity of service commitments for overall project
management.
4% of Expected Project Hours
Brian Brown is a Principal for ClearSource Financial
Consulting. Brian has served as a consultant for over
20 years in the establishment and ongoing
management of special revenue mechanisms unique
to California public agencies and essential to the
recovery of costs for various public services and
infrastructure. Brian joined ClearSource in 2024 after
serving progressive roles at other firms including
NBS, Harris & Associates, and Francisco &
Associates. Through all these consulting practices,
Brian focused predominantly on projects and
ongoing support for California local governments,
including cities, counties, and various special districts such as school districts, recreation and parks
districts, water districts, and county service areas.

Brian’s expertise includes special financing districts, property related fees, and taxes formed under a
variety of statutes, including, but not limited to the
Mello-Roos Community Facilities Act of 1982,
Improvement Act of 1913, Municipal Bond Act of 1915,
Landscape and Lighting Act of 1972, and County
Service Area law. Specific projects include:
 Development, implementation, and on-going
management of numerous financing strategies
and special financing districts.
 Feasibility studies
 System audits
 District, parcel, and fund/account audits
 Budget development and analysis
 District and project fund closeouts
 Initial bond disclosure analysis
 Continuing disclosure services
 Development of tax and assessment
methodologies
 Statutory compliance related to land-based
financings
 Proposition 218 compliance.

HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 1-11 SECTION 1

STATEMENT OF QUALIFICATIONS
Brian is an effective and prolific trainer of public
agency staff and stakeholders, regularly educating at
community forums, regional events, and industry
gatherings. Additionally, he customizes subject
matter training for individual agencies as part of his
consulting practice. Brian is engaged with the
California Society of Municipal Finance Officers and
the Committee on Assessments, Special Taxes, &
Other Financing Facilities.

Brian will support our Project Manager in monitoring
our team’s work and schedule compared to
commitments made to the City, conducting quality
control procedures, and contributing to specific
issues discovered through study.

HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 2-1 SECTION 2

SCOPE OF SERVICE
The City of Hawthorne is engaging a consultant to
conduct a Nexus Fee Study of User and Regulatory
Fees managed by its Building & Safety and Public
Works/Engineering Departments.

It is expected that this consolidated study will be
conducted in Fiscal Year 2026-2027 and that the two
departments will be processed at one time and along
the same legislative process for fee enactment.

Should the departments choose to conduct separate
studies on separate timelines, the consulting cost
presented in Section 3 of this proposal has been
alternatively shown to eliminate the efficiencies
otherwise achieved by conducting a combined
process.

The Nexus Fee Study is focused on the ethic of “the
costs to serve” as the essential justification for user and regulatory fees in California to be enacted
through action by the local governing body. Broadly
speaking, the project answers:
 What are the full costs of outward-facing services
provided to the community, which currently have
or may be eligible for a user or regulatory fee?
 What are the cost recovery targets or policies of
the agency as to the amounts that should be
paid by those who request or cause the services
under review?
 What structure of fee ensures a reasonable or
fairly allocated relationship between the fee
amount paid and the underlying costs to serve?
 What is the impact to the source funds of
changes to user and regulatory fees revised or
added?
The participating departments in this study – Building
& Safety and Public Works/Engineering – are
primarily interested in establishing fees that are
reasonable and consistent with regional cities with
similar size, population, demographics, and service
provisions. The City expects the study to produce a
revised schedule of fees – both amount and
structure – as well as the means for ongoing fee
adjustment between formal cost of service studies
such as this. Specific issues with individual fees and
structures are also identified, listed on Page 2-2.

From our experience with other similarly situated
agencies seeking these services, we believe the City
expects its consultant to deliver a comprehensive
review of the departments’ cost recovery structures
with the goal of establishing a consistent and
objectively based fee structure meeting the needs of
the City and residents. The resulting fee system must
comply with all applicable laws and regulations and
be compatible with the City’s financial system and
other systems, such as permit-tracking and online fee
portals.

ClearSource expects that the fee-related services
under review in this study will focus on “direct”
outward-facing services eligible for user and
regulatory fee methodology, as well as identification
during this study of any relevant additions for
services performed without a fee or for underquantified or ineffectively structured fees. Within the participating departments, this can encompass
activities that generally may include:
 Regulatory activities, such as review, approval,
and inspection of land development,
construction/building, and improvements to
infrastructure, and other areas of code review,
compliance, and enforcement
 Permitting, such as special events and use of
public space, public facilities, infrastructure, and
services
 Facility rentals and use of public spaces, as
applicable to the participating departments
HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 2-2 SECTION 2

SCOPE OF SERVICE
 Program participation, as applicable to the
participating departments
 Operations and services of individual
benefit/request or in response to individual
action
 Licensing, billing, records management, and
administrative service, as applicable to the
participating departments
 Hourly rates for direct-billing City staff time
Departments other than Building & Safety and Public
Works/Engineering are not included in this study.

Additionally, revenue streams excluded from this study
due to differing authority, implementation and
analytical methods, and/or approval procedures are
development impact fees, in-lieu fees, utility rates and other property-related fees subject to Proposition 218
proceedings, assessments, franchise fees, fees
intended and codified more as taxes, punitive
fines/penalties, and general taxes.

The Nexus Fee Study is expected to focus on the
Building & Safety and Public Works/Engineering
departments only, studying every user and regulatory
fee (or potential fee-based service) under the
management of those departments and eligible for
this analytical method and implementation process.

The Building & Safety Department has identified
specific issues it already knows this study must
address:
 Simplify the fee structure for mechanical,
plumbing, and electrical (MPE) permits under the
building permit.
 Examine fees for expedited plan reviews and
hourly plan reviews for changes to preapproved
documents.
 Identify hourly rates that can be used, including
for services such as occupancy certificates,
special events, and others not part of the normal
construction process.
 Recommend means for adjusting fees in
subsequent years for changes in costs of inhouse and consultant or contractor labor.  Consider alternative impacts to fees from the
differential costs of in-house and consultant
electrical plan review.
 Ensure all fees are shown in the published fee
schedule, such as construction and plan check
fees for special occupancy parks.
 Reformat fee schedules to improve logic, flow,
and related activities, such as grouping all plan
review fees – initial and changes/additions – into
one section toward the front of the schedule.
 Consider in the cost of service basis for fee
recovery indirect activities such as continuing
education for staff, certification and licensing of
staff, and implementation of new laws,
regulations, and ordinances.
 Modernize language in the fee schedules, such
as replacing the term “microfilming” with
“digitizing.”
 Ensure fee schedules include mandated fee
collections from the State, such as Building
Standards Administration Special Revolving
Fund, Strong‐Motion Instrumentation and Seismic
Hazardous Mapping Fee, and others, including
state, county and federal requirements.
 Clarify fees that may be ambiguous, such as
hazardous materials fee.
 Ensure valuation table(s) referenced are for
construction by which the building, as opposed
to the occupancy, is best represented.
 Ensure plan review and inspection fees are
addressed for activities specifically identified by
the department in its 2023 Request for
Proposals, Pages 7 through 9. These specific
requests seem focused on ensuring that cost
recovery exists for all types of circumstances the
department encounters from applications.
 Include in the cost of service basis for individual
fee categories the time for activities such as
research, particularly relevant in certificates of
occupancy.
 Identify minimum fees for over-the-counter
permits.
 Address phased construction in fee structures.

HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 2-3 SECTION 2

SCOPE OF SERVICE
 Provide for departmental cost recovery when
involved in review of broader activities such as
special events.
 Other issues found by consultants and staff
during the fee study.

ClearSource follows several guiding principles as we
approach this subject matter for our clients:
 Create user and regulatory fees and associated
practices that are understandable,
implementable, and maintainable.
 Care about the details. The administrative record
matters. Communication with internal and
external stakeholders matters.
 Identify estimated reasonable costs of service
understanding organization-wide impacts. Use
this information to set a coordinated and mutually
consistent system of fees, internal charges, and
associated policies.
 Balance the additional costs and effort required
for ongoing administration and maintenance
when attempting to achieve a greater degree of
accuracy within any cost recovery mechanism.
 Consider legality, existing systems, resource
capacity, and staff and community preferences
when determining the best course of action for
ensuring progress for the agency is achieved.

The following fundamental components are
embedded in the ClearSource approach to an
indirect cost allocation plan and user and regulatory
fee study for California municipalities:
 Adherence to the state’s legal boundaries:

Article XIIIC of the California Constitution
(Propositions 218 and 26) and the Mitigation Fee
Act, which direct fees be set according to the
estimated reasonable cost of service and bear a
fair allocation of or reasonable relationship to the
payer’s burdens on or benefits received from
agency service.
 Development of a functionally layered “full cost
of service” to represent the maximum limit for
fees and cost recovery, inclusive of direct and
indirect costs of service from participating
agency divisions and centralized services.
 Valuation of agency time in providing direct
services, establishing the fundamental building
block for fee structures or for direct billing.
 Development of cost recovery policy and
practices, which optimize the agency’s array of
funding sources considering public and private
benefits, market sensitivity, compliance and
behavior modification, and fiscal constraints.
 Remodeling of fee structures where cost profiles,
agency operations, or predetermined objectives
necessitate change for improved recovery or
more efficient or accurate collections.
 Full support and flexibility to complete the
administrative record and pursue successful
adoption and implementation of fee proposals.
 Reflection of local values, including internal
perspectives and practices and existing
legislative policy or common direction.
 Adherence to committed schedule as a critical
factor in supporting City priorities and fostering
broad satisfaction with the project.
 No limit on number and format of events needed
to bring the project within this identified scope of
services to successful completion.
 Delivery of tools designed to be used actively
and essential to the City’s ongoing successful
update and maintenance of user fee and indirect
cost outcomes.

HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 2-4 SECTION 2

SCOPE OF SERVICE
ClearSource presents the following work plan to complete the scope of services envisioned by the City of Hawthorne for the Nexus Fee Study, evaluating user and regulatory fees and developing revised fee schedules for the Building & Safety and Public Works/Engineering Departments.

ClearSource will generate common understanding of objectives, known issues that must be addressed by study end, participant roles, expected procedural requirements, schedule and pre-established dates, and data collection and development processes. Most significantly, we will examine prevailing fees for known issues and discuss initial and potential modifications to fee structures, practices, and policies. We will assess prevailing fees and methods to understand effectiveness of current structures, including perceived cost recovery, perceived equity, alignment of fee categories with the way work is performed, perceived competitiveness in the region, and feasibility or accuracy of billing within current capabilities. We will draft initial user/regulatory fee structures, where remodeling is predicted, to direct down-stream data development steps. • Video meeting with any central project management team • Video meetings individually with participating divisions with fees under review in this study • Mutually agreed task plan and timeline to achieve delivered outcomes • Working plan for any known deviations from existing fee structures in the fee schedules of participating departments
ClearSource will develop the necessary foundation for subsequent quantitative analysis, with focus on preparing the body of data that will inform every downstream element of the fee study.

To develop financial inputs, we will gather and model financial data including current and historical fee revenues, personnel and contractor costs and organization, adopted line-item expenditures, forecasted periodic outlays, and allocated indirect costs. To develop and test labor time inputs, based on prevailing and future business processes, we will gather and develop expressions of time by utilizing the prior cost of services study; any existing labor timetracking data; conducting interviews to estimate a distribution of annual time across core functions of service; developing service time questionnaires linked to remodeled fee structures to estimate average or range of service times for fee-based services; applying industry experience to populate under-developed or unavailable time estimates; analyzing any existing data sets that inform workload, activity, or use levels and project profiles; and reconciling annual time, service time estimates, and service volumes to test reasonableness of critical assumptions. • Video meetings with individual direct service divisions to develop critical inputs • Recorded financial and workforce data • Labor time data and/or developed time estimates, functionally and by service • Recorded data and statistics regarding labor and workload volumes • Developed information and metrics unique to fee analysis • Labor time profiles for fee-based service categories with applicable reasonableness testing HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 2-5 SECTION 2

SCOPE OF SERVICE
ClearSource will develop fully burdened hourly labor rates in each department or division participating directly in the provision of services associated with a fee under review. Rates will be built to encompass labor costs, non-labor operating costs, departmental and/or divisional administration, Citywide central services and administration, and periodic investments. Rates will be expressed by function of direct and indirect service within each department or division, where applicable, and to enable cost recovery considerations for certain fee categories. Rates may be expressed as composite for the department or division and for the position class. • Fully burdened hourly rates for divisions Citywide and/or position classes ClearSource will apply the outcomes from Tasks 1 and 2 – an assessment of existing fees and interaction with City staff to understanding current practices and workflow – to ensure cost of service analysis aligns with the fee structures recommended from that work, which may include elements of prevailing fees, recommendations based on prevailing business processes, system capabilities, and relevant market or industry practices applicable to City workflow. We will prepare a working model of the comprehensive fee schedules to guide subsequent analysis. • Working model for the departmental fee schedules (service categories and fee structure) ClearSource will prepare a cost of service model to join fully burdened hourly labor rates, time estimates associated with current workflow and business processes, and existing or any redesigned fee structures, to calculate the full unit cost of service associated with each fee category and layers within them. The full cost of service informs the maximum fee amount allowed under California framework for establishing user and regulatory fees by City Council action. The full cost of service at the fee or programmatic level is composed of direct labor and non-labor costs, indirect labor and non-labor costs, periodic outlays of direct or indirect benefit, departmental overhead, and Citywide overhead. Analysis will include modeling of activities with under-developed or no fee imposed but where one is warranted and practical to improve the City’s cost recovery from private benefit activities. These full costs of service are directly comparable to existing fees and revenue collection to understand current cost recovery levels. • Activity-level or unit costs of service by fee or fee category at maximum amounts • Current recovery performance of the full cost at fee and/or program level ClearSource will apply existing cost recovery targets for fee-based services or work with City staff in developing new or revised cost recovery policy to inform final fee amounts, particularly where full cost recovery is deemed unfeasible. Development of cost recovery policy and practices will optimize the City’s array of funding sources considering public and private benefits, market sensitivity, compliance and behavior modification, and fiscal constraints. We will review and recommend where warranted associated fee practices, including waivers, discounts, deposit amounts, fee/deposit collection practices, and economic incentive practices.

HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 2-6 SECTION 2

SCOPE OF SERVICE
ClearSource will develop the publishable comprehensive fee schedule for each participating department, useful in presenting proposals, as well as communicating fee descriptions, fee amounts, and charge bases to the public and to other City departments who may have responsibility for maintaining Citywide schedules of fees. The fee schedules can also include a tool for subsequent annual inflationary adjustments to the established fee structures between comprehensive cost of service studies. To the extent existing data systems enable it, revenue estimates from proposed fees based on historical or projected performance will be attempted, and we will compare prior fees in targeted service categories to assist in explaining impacts of notable changes. ClearSource will prepare a comparison of fees to other municipalities in the region in targeted service categories as needed, likely by creating profiles for an array of “typical” uses in addition to one-for-one comparisons. • The updated and proposed departmental fee schedules in draft and final forms • Any recommendations for or changes to the City’s cost recovery policies • Regional fee comparisons (selected and/or by sample project/application • Revenue impacts, as feasible • Direction and tool for subsequent annual inflation-based management of fees between comprehensive studies
ClearSource will prepare the administrative record for pursuing implementation of revised fees.

This focuses on the draft and final reports of cost of service findings, including assumptions, critical data, and discussion of expected impacts. Analytical detail will be included, as well as executive summary and infographics useful in public presentation and legislative processes. We will deliver the editable analytical models used to develop fees, including the detailed working comprehensive fee schedule and its streamlined, user-friendly publishable version. ClearSource will also provide presentation and summary materials for communicating proposals and assist with both the staff report and public hearing notice. • Microsoft Excel-based and editable analytical models to calculate cost of service based fees and tool for annual update of the departmental fee schedules • Executive summary presentation slides to enable reviews internally, with the City Council, and in any other necessary public forums • Narrative report documenting the cost of service justification in draft form routed electronically and in final form prepared in digital format and any bound and unbound paper formats requested by the City • Inputs to staff reports and public notices • Proposed Building & Safety and Public Works/Engineering Fee Schedules to be effective July 1, 2027 (targeted) • Any proposed new or revisions to cost recovery policy and fee collection practices • Documented maximum costs of services included in the Fee Schedules • Regional fee comparison • Estimated revenue impacts HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 2-7 SECTION 2

SCOPE OF SERVICE
Throughout the study and in its concluding stages, ClearSource will facilitate a meaningful level of interaction between consultants, City personnel, external stakeholders, and with the City Council, including its subcommittee(s), to ensure wide understanding of fee and cost recovery proposals and their impacts on City finances and public fee payers. These meetings will include work-in-progress review points with individual departments and divisions as their fee programs are evaluated. ClearSource will develop any additional meeting materials not present in the analysis, executive summary, or report to facilitate these meetings. • Video meetings expected with any central project management team • Video meetings with individual direct service departments or divisions to review work in progress, findings, and develop recommendations • Video meetings with any applicable internal stakeholders and City management as necessary • Video meetings with any applicable external stakeholders as necessary • In-person meetings with City Council and/or in-person or video meetings with subcommittee, as necessary • In-person public hearing
ClearSource does not impose limits on the number of events in which we participate during this study within its defined work plan. Our goal is to usher study outcomes to successful implementation without burden and delays to the City in accessing consultant support.

Many communities specifically ask to understand the validation process for ensuring information used during these studies is accurate. In user and regulatory fees, for which the phrases “fair allocation” and “estimated reasonable” are expected in their cost of service justification, three fundamental principles apply:
 Costs and organization are linked to adopted budgets or actual financial reporting. These are the costs of Hawthorne. Respected policy is made intrinsically through these reports.  Any critical data that must be developed, such as staff time estimates, is processed against activity volumes to compare to actual organizational capacity. Anything based on an estimate that drives an outcome not in line with actual capability will be readily apparent and flagged by ClearSource for reconsideration.  While the industry does not inform fee outcomes at Hawthorne, the industry helps us identify outliers for explanation, investigation, or reconsideration.
(This section continues on the following page.)
HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 2-8 SECTION 2

SCOPE OF SERVICE
ClearSource forecasts to deliver final report
documents for the studies within 180 days from
project commencement. These reporting documents
will enable subsequent public presentation, any final
edits based on legislative review, and any necessary
additional public procedure or stakeholder
engagement.

The City should plan for an additional 90 to 120 days
after receiving the final report before fees become
effective:
 30 days to prepare for a study session or
equivalent agenda item on a regular City Council
or committee meeting.
 30 days thereafter to prepare for a public
hearing enabling City Council adoption of
revised fees.
 60 days for the statutory waiting period before
development fees are effective.

This means that a revised fee schedule will become
effective no sooner than nine months from project
commencement, subject to the City’s agenda and
legislative priorities after receiving the study report.

Exhibit 3 illustrates a timeline for consulting task
completion, delivery of reports, and subsequent
approval procedures for the study.

If the Nexus Fee Study is conducted in Fiscal Year
2026-2027 with the intention of implementing
revised fees by the start of next fiscal year on July 1, 2027, ClearSource recommends beginning this study
in September 2026. The final opportunity for a
successful public hearing on proposed fee schedules
is the last City Council meeting of April to meet a July 1 effective date.

If this timing does not seem feasible for the City,
please note that new and revised development
related fees can be implemented at any time, 60
days after public hearing and City Council approval.
1 | Orientation 2 | Financial & Labor Time Inputs 3 | Labor Time Valuation 4 | Fee Design 5 | Cost of Service Analysis
6 | Fee, Recovery, & Impact Analysis 7 | Administrative Record & Deliverables 8 | Review, Engagement, & Approval Data Development, Analysis, and Reporting Tasks Estimated Event (Determined as the Project Proceeds. No Limit on Number of Events.) Timing and Number of Events at City's Discretion Draft/Final Reports, Fee Schedules, Council Documents, Etc. 60-Day Waiting Period after Public Hearing Prior to Effective Date HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 2-9 SECTION 2

SCOPE OF SERVICE
The City’s Scope of Services for this project
represents tasks to be performed and completed by
the ClearSource team and which are delivered by the
previously detailed ClearSource Work Plan.

ClearSource absolutely commits to do the heavy
lifting in this project, and we do not reverse delegate to City staff. That said, these types of projects are
collaborative efforts. ClearSource identifies the
following key ways in which City staff are involved in
the completion of the project:
 Provide institutional knowledge and expertise
and requested background documents, such as
financial data, staffing information, fee schedules,
and relevant policies. ClearSource asks City staff
only for reports already in existence for other
City purposes and readily available to share.
 Provide an overview of current fee schedules,
fee collection practices, system capabilities for
managing fee amounts and structures, and data
tracking systems. ClearSource accomplishes this
with staff in meeting format and does not ask
staff to create responses outside efficiently
schedule meeting time.
 Respond to consultant questionnaires or
interviews to develop staff time profiles. Again,
ClearSource achieves this in conscientiously
scheduled meeting format without subsequent
“homework” for participating staff.
 Attend meetings to provide direction based on
consultant-generated analysis, findings, and
recommendations.
 Notice public meetings.
 Prepare agenda items for proposed fees and
other outcomes brought forward for legislative
and public review.

The following list provides an estimate of time that
may be invested by City staff during the project,
depending on role:
 City’s Project Manager: 20 to 40 hours, varying
by degree to which this individual attends all
engagement with participating departments and
divisions with consultants.
 Departmental/divisional key contacts: 2 to 8
hours, varying by complexity of fees managed or
indirect service provided.
 Selected direct service personnel
representatives: 30 minutes to 2 hours.

The ClearSource team does not require involved City
staff to possess any skillset outside of their job
responsibilities with the City. We view City staff as
experts in what they do, while we bring expertise in
cost of service analysis and the fee, rate, and other
cost recovery mechanisms under review in this
project.

During this project, the City will provide ClearSource
with readily available documents and data sets
already tracked and exportable from its existing
systems. ClearSource will not require the City to
manipulate or parse data sets from their original form; our efforts to work with data sets in the forms
delivered by the City is built into our presumed labor
effort and consulting fee.

In a typical user and regulatory fee study, the
following general information will be requested of the
City:
 Actual and budgeted revenue and expenditure
detail by fund, organization, and object across
multiple fiscal years.
 Budgeted personnel costs by fund and
organization.
 To be determined during study orientation based
on need and availability: specific data sets
tracked which might describe activity workload,
such as service volumes and time.

HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 2-10 SECTION 2

SCOPE OF SERVICE
 To be determined during fee design based on
need: documentation of any specific formalized
practices and policies associated with fee
application and collection.

Additionally, ClearSource independently will access
the City’s publicly available documents, such as
budget documents, annual financial reports, relevant
planning documents, existing fee schedules, existing
fee schedules, existing fee schedules, existing
fee/cost recovery policies, organizational information, and other available material.

ClearSource will also tap external/industry data sets
as needed and conduct comparative fee research
relevant to the City of Hawthorne. ClearSource can
also use our experience in the immediate region and
with comparable communities across California to fill
gaps, springboard conversations with City staff, and
generally ensure that overwhelming burdens are not
placed on City personnel to accomplish a successful
and meaningful study.

Our four-person team expects to spend over 220
hours during this project fully delivering the City’s
Scope of Services and ushering findings to
successful enactment. Exhibit 4 on Page 3-2 lists a
breakdown of our team’s hours by team member and
task from the previously described Work Plan.

While we have emphasized the collaborative roles of
ClearSource and City staff in the successful
completion of this study, we also commit to ensuring
that:
 ClearSource performs all heavy data analysis for
this project and does not reverse delegate to
City staff.
 ClearSource works within existing data systems
used by the City and does not ask City staff to
create customized responses.
 ClearSource reframes and redesigns questions
we ask of City staff or intended approaches to
solutions in order to fit the capabilities and
availability of participating departments.
 ClearSource devises engagement with City
personnel to fit the needs and interests of
individual participants.
 ClearSource communicates regularly with the
City’s designated project manager to ensure the
study progresses along the expected timeline.

HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 3-1 SECTION 3

CONSULTING COST
ClearSource has developed the work plan and
schedule described in this proposal which are
designed to deliver a successful Nexus Fee Study to
the City of Hawthorne for the Building & Safety and
Public Works/Engineering Departments. To complete
the project in Fiscal Year 2026-27, ClearSource
proposes a total maximum cost of $45,920.

ClearSource commits to finishing the project as
described in our work plans without change orders.

This is our standard practice. We do not request
contract amendments for additional meetings, extra
analytical scenarios, or any extended work to aid City
staff or Council consideration. These are normal
occurrences in these types of studies and part of the
standard effort required to usher study findings to
successful conclusion. Our proposed price is set to
accomplish the work thoroughly without upward risk
to the City.

Should the Building & Safety and Public
Works/Engineering Departments choose to conduct
individual studies at separate times, the maximum
price can be recalculated to eliminate efficiencies
otherwise achieved by examining both departments
at the same time and conducting a single legislative
process to enact fee outcomes.

If the Building & Safety Department conducts a standalone study for its own fee-based services, the maximum cost of consulting will be $36,080.

If the Public Works/Engineering Department conducts
a stand-alone study separately in time and process
from the Building & Safety Department, the maximum
cost of consulting will be $22,960.

The maximum consulting fee presented here is
based on the ClearSource team’s years of
experience with similarly scoped and scaled
California cities in past studies. This includes our
review of Hawthorne’s existing and potential fee
categories for study, service provisions,
organizational structure, and apparent financial
performance, noting the breadth of City services
within the participating departments that will fall
under review in this effort. Our proposal ensures that
all user and regulatory fees in Building & Safety and
Public Works/Engineering eligible for the prescribed
methodologies can be analyzed without shortcuts or
explanations for non-analysis and that the process is
carried through to successful implementation of
feasible outcomes.

Exhibit 4 on Page 3-2 illustrates the detail behind
our presented maximum price for the Nexus Fee
Study, consolidated for the two participating
departments. This includes our estimated consultant
labor time paired with hourly billing rates by task
described in the ClearSource work plan.

The proposed consulting fee presented is based on
assumed time to complete the scope of services and
the hourly billing rates for ClearSource consultants.

The current schedule of hourly billing rates for all
positions contemplated in this project is as follows:
 Rates published through June 30, 2027, and
fixed for services to Hawthorne described in this
ClearSource work plan: – Project Manager: $205 per hour – Principal Consultant: $205 per hour – Senior Consultant: $205 per hour ClearSource does not bill clients for ordinary direct
expenses, such as travel and document production.

All costs incurred by ClearSource to complete the
City’s project as currently scoped are embedded in
HAWTHORNE – NEXUS FEE STUDY FOR USER/REGULATORY FEES CLEARSOURCE PROPOSAL | 3-2 SECTION 3

CONSULTING COST
our professional rates. The City’s project does not
contemplate and include extraordinary expenses
such as mailing or polling as part of the consultant’s
required deliverables; therefore, no cost above the
billed time of our professionals is proposed in our
consulting fee.

Should the City seek an amendment to the contract
to add consulting services it did not contemplate in
its original scope of services as of this submittal date, ClearSource will estimate an additional consulting fee
using the professional rates listed above.

As emphasized earlier, ClearSource will not request
contract amendments to compensation to handle
normal fluctuations in tasks to accomplish the scope
of services already defined, such as unplanned
meetings, scenarios, or elongated review processes.

An example of a situation when “additional services”
would apply is adding to the contract analysis of a
different department’s fees or a subsequent update
of the delivered fee schedules in a following fiscal
year as part of routine maintenance.

ClearSource will issue monthly progress reports to
the City. Accompanying monthly invoices will be
based on percentage progress recorded to the
project following the major tasks described in the
work plan. We will not invoice for tasks not yet
completed, and we will not submit a final invoice for
the study until work is completed. Total invoices
issued over the course the study will not exceed the
maximum price presented here.
1 | Orientation 4 1 4 1 10 2,050 $
2 | Financial & Labor Time Inputs 8 0 16 0 24 4,920 $
3 | Labor Time Valuation 2 0 8 0 10 2,050 $
4 | Fee Design 18 1 12 3 34 6,970 $
5 | Cost of Service Analysis 16 2 32 2 52 10,660 $
6 | Fee, Recovery, & Impact Analysis 18 2 22 2 44 9,020 $ 7 | Administrative Record & Deliverables 8 2 16 2 28 5,740 $ 8 | Review, Engagement, & Approval 12 2 8 0 22 4,510 $

EXHIBIT B

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, the Service Provider will maintain insurance in conformance with the requirements set forth below. The Service Provider will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, the Service Provider agrees to amend, supplement or endorse the existing coverage to do so. The Service Provider acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this Agreement and which is applicable to a given loss, will be available to City.

The Service Provider shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01 or the equivalent. Limits are subject to review but in no event less than $1,000,000 per occurrence.

Professional Liability Coverage. The Service Provider shall maintain in-force Professional Liability Insurance (and/or errors & Omissions Insurance) for protection against claims alleging negligent acts, errors or omissions which may arise from the Service Provider’s operations under this Agreement, whether such operations be by the Service Provider or by its employees, or sub service providers. The amount of this insurance shall not be less than one million dollars ($ 1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis. 11 AGENDA ITEM NO. 17.

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of 09/22/2026
Originating Department: Public Works
City Manager:Department Head:

SUBJECT:

Progress Payment #7 in the amount of $49,148.52 due to Jermax Construction Inc. of San Fernando, CA for Holly Park Restroom Renovation (Project #25-07).

RECOMMENDED MOTION:

Staff recommends that the City Council approve this Progress Payment #7 and project change order #4 to Jermax Construction Inc. of San Fernando, CA.

DISCUSSION:

This project involves the complete demolition and replacement of the existing restroom building at Holly Park. The new structure will be a multi-use facility that includes restrooms, a snack bar, office space, a storage room, a drinking fountain, and an electrical room. The project also includes upgrades to the surrounding landscape and site features to improve accessibility, sustainability, and overall functionality.

This progress payment includes work done for completion of electrical work and landscaping and payment of CO#3 approved during city council meeting 07/14/2026.

Project Change order #4 includes work done for additional CCTV work as directed by IT, upgrading the electrical panel, and relocating the AC unit.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure. City departments shall continue to work cooperatively to ensure that improvements to infrastructure are kept apace of wear and tear.

FISCAL IMPACT:

None. Funds for this progress payment in amount of $49,148.52 is available in the adopted Fiscal Year 2025-2026 budget and will be paid through the Baldwin Hills and Urban Watersheds Conservancy Grant Program (Prop 40) and local shares.

NOTICING PROCEDURE:
72 Hours posted notice pursuant to the Ralph M. Brown Act.

ATTACHMENTS
Holly Park Restroom PP7
Holly Park Restroom CO4
Honorable Mayor and City Council September 22, 2026
City of Hawthorne Council DateHawthorne, CA 90250
RE: PROGRESS PAYMENT NO. 7 FOR Holly Park Restroom Renovation Project (Project #: 25-07) The following is a detailed breakdown of Progress Payment No.7 due to Jermax Construction Inc., 11275 San Fernando Rd, San Fernando CA 91340, for work done on the subject project through August 31st, 2026.

Contract Unit Contract % Qty Qty or % $ Amount Total Qty Total $ Amount Quantity Price Amount Previous Previous This estimate This Estimate or % to Date to Date 1 DEMOLITION, CLEARING AND GRUBBING / IMPLEMENTATION OF BMPS/SWPPP 1 LS 68,500.00$ 68,500.00$ 0% -$ 0% -$ 100% 68,500.00$ 2 DRAINAGE 1 LS 22,500.00$ 22,500.00$ 0% -$ 0% -$ 100% 22,500.00$ 3 SEWER 1 LS 25,000.00$ 25,000.00$ 0% -$ 0% -$ 100% 25,000.00$ 4 CONCRETE PAVING 1 LS 55,000.00$ 55,000.00$ 0% -$ 0% -$ 100% 55,000.00$ 5 PLUMBING 1 LS 288,000.00$ 288,000.00$ 0% -$ 0% -$ 100% 288,000.00$ 6 PAINTING 1 LS 30,000.00$ 30,000.00$ 0% -$ 0% -$ 100% 30,000.00$ 7 RESTROOM BUILDING 1 LS 88,000.00$ 88,000.00$ 0% -$ 0% -$ 100% 88,000.00$ 8 ELECTRICAL 1 LS 65,000.00$ 65,000.00$ 0% -$ 5% 3,500.00$ 100% 65,000.00$ 9 PLANTING/LANDSCAPING 1 LS 41,000.00$ 41,000.00$ 0% -$ 37% 15,000.00$ 87% 35,500.00$ 10 IRRIGATION 1 LS 30.00$ 51,000.00$ 0% -$ 0% -$ 59% 30,200.00$ 11 FLAG POLE REMOVAL AND INSTALLATION 1 LS 15.00$ 35,000.00$ 40% 14,000.00$ 0% -$ 100% 35,000.00$ 12 PROJECT CONSTRUCTION SIGN 1 EA 950.00$ 10,000.00$ 0% -$ 0% -$ 100% 10,000.00$ 13 CCO#1: Pole and Conduit & Extra concrete for slab 1 LS 38,904.04$ 38,904.04$ 0% -$ 0% -$ 100% 38,904.04$ 14 CCO#2: Wading pool, hand dryers, and drone station. 1 LS 8,567.98$ 8,567.98$ 100% 8,567.98$ 0% -$ 100% 8,567.98$ 15 CCO#3: tile, IT conduit, electrical box, AC electrical work, AC cage, window guards, metal roll-up doors 1 LS 33,235.29$ 33,235.29$ 0% -$ 100% 33,235.29$ 100% 33,235.29$ 16 CCO#4: CCTV electrical, panel upgrade, and relocation of AC unit to roof. 1 LS 14,307.90$ 14,307.90$ 0% -$ 0% -$ 0% -$ Total Contract Price 874,015.21$
TOTAL 51,735.29$ 833,407.31$
LESS RETENTION 2,586.77$ 41,670.37$ LESS PREVIOUSLY PAID 742,588.42$ TOTAL AMOUNT DUE 49,148.52$ 49,148.52$
TOTAL AMOUNT DUE THIS 7TH PROGRESS PAYMENT:
49,148.52$
This seventh Progress Payment is hereby submitted for your review and approval. _____________________________________ ITZEL ESTRADA Project Engineer
Description Unit
Account # 332-6110-000-0-0-40514