Agenda — Hemet City Council, February 14, 2023 (part 5 of 6)

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City of Hemet RFP
CM and Inspection Services for
Hemet Valley Bikeway Project
CIP 5696; Federal Project No. 5186(018)
SECTION 7: DESCRIPTION OF SERVICES
Deliverables – The FCG Team will deliver the following
before, during, and after construction:

1. Constructability Review. The FCG Team will provide
requested reviews within 5 business days of the notice to proceed. Detailed scope can be found in our proposal.

2. Preconstruction Meeting Agenda and Minutes. The FCG
Team will provide the preconstruction minutes the day
after the preconstruction meeting.

3. Coordination Meetings with utilities, the public, and other agencies.

4. Review of submittals, RFI’s, change order requests, and inquiries.

5. Provide outreach support throughout the project to inform the public and stakeholders.

6. Setup electronic and hard copies of project files and utilize LAPM forms.

7. Inform Contractor of mandatory rules and city ordinances and enforce daily.

8. Daily Reports. The FCG Team inspection personnel will provide detailed daily logs at the end of each work week.

9. Daily Quantities of contract work of pay estimates.

10. Daily records of labor and hours for labor compliance enforcement including conducting employee interviews.

11. Progress meetings to discuss status of work and all other topics and issues.

12. Weekly report. Detailed weekly reports will be submitted at the end of each work week.

13. Monthly progress report. The required monthly report will be submitted with the monthly progress payment.

14. Progress payments. Payments will be submitted monthly and will include The FCG Team payment recommendations.

15. Pay estimate backup and documentation for reimbursement purposes.

16. Material Testing Results. Material testing field notes will be provided weekly basis and final reports will be submitted with the monthly report.

17. Material testing logs of all test results for all materials.

18. BMP Reports. BMP reports will be submitted with the weekly reports.

19. Safety inspection reports on all work aspects for Prime and Subcontractors.

20. As Built Plans. As-Built plans will be provided on a weekly basis and the final plans will be submitted with 5 days after the cessation of the work.

21. Final CM Files. Final CM file will be submitted with 15 days after the cessation of the work.

As-Built Plans – The FCG Team will maintain as-built plans on an on-going basis throughout the duration of the Project along with reviewing the Contractor’s As-Built pl ans monthly at the time of submission of the monthly pay estimate request in order to match the work with the schedule and budget. The redlined plans will show all changes made to the contract plans, will present name of change approver, and CCO number. We will also ensure the contractor is tracking as-builts, and at the end of the Project, our construction management team will combine all the information into one accurate and complete set of drawings. At the end of the Project, the Contractor will submit the final set of As- Built plans for the City and the FCG Team to review and approve and once the final set of plans are approved, the Engineer of Record and Design Team will prepare the As-Builts and provide the City with the signed plans along with the electronic copy of the plans for the City to archive. Finally, once the Project is accepted and the Contractor is relieved from maintenance on the Project, the FCG Team will a ssist the City of Hemet to transmit the final copy of the As-Built plans to Caltrans District 7 and utility companies. The FCG Team has worked on many projects that involve maintaining and reviewing As-Built plans and will ensure the Contractor complies with all requirements for submission.

Final Reports/Release of Permits – At the beginning of the Project, the FCG Team will prepare binders for hard copies of project documents and a cloud-based filing system for web access of all documents. Such documents will be based on requirements set forth by FHWA and LAPM which will be used throughout the project including, but not limited 22

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City of Hemet RFP
CM and Inspection Services for
Hemet Valley Bikeway Project
CIP 5696; Federal Project No. 5186(018)
SECTION 7: DESCRIPTION OF SERVICES
to, forms from Chapter 17 of the LAPM. The FCG Team will complete all necessary forms from Chapter 17 of the LAPM and will assist the City with submission to Caltrans for final reimbursement of federal funds.

The FCG Team will recommend to the City that final accept ance be issued to the contractor when all punch-list work is completed; all issues and project walks are answered for the City. Finally, all as-builts will be inventoried and verified complete before the contractor receives final acceptance and final payment is recommended. Once all closeout activities have been satisfied, a Report of Completion will be prepared and forwarded to the City Project Manager with recommendation for acceptance of the work. The report will verify the contractor's compliance with all contract specifications and drawings.

Task 3 Construction Inspection
Task 3.1 Meetings
The Resident Engineer will conduct weekly progress and field meetings with the contractor, City of Hemet, as necessary and appropriate, and the inspectors, Office Engineer, and other subconsultants will attend and participate in the discussions and documentation of the meetings. The Resident Engineer will discuss issues with the Structures Representative, Field Inspectors, and Office Engineer to ensure previous meeting minutes have been documented and distributed and an agenda with logs is prepared for the current meeting to discuss project status and schedule.

Task 3.2 Communication
The Resident Engineer and Structures Representative will always communicate with the FCG Team including the subconsultants and will make sure everyone is well informed and aware of construction activities and will identify all issues and discussions including, but not limited to, change orders, delays, submittals, RFI’s, and notifying residents and businesses of activities especially closures.

The FCG Team will work as one to ensure proper coordination is done and all communication is shared and documented properly including, but not limited, to design changes, special requests by the public, and or special requests by City departments. In addition, the field inspectors will be heavily involved in coordination efforts with utility companies and other agencies because they will be always present in the field and have knowledge of the work and activities and will participate in representing the FCG Team and the City of Hemet at occasions.

Task 3.3 Project Cost and Schedule
The Resident Engineer and Structures Representative will manage the Project schedule and finances and will ensure that field inspectors and support team are aware of the upcoming work activities and costs. In addition, field inspectors will be involved with gathering data and information to support reviewing construction and look-ahead schedules which will be documented int eh inspector’s daily diaries. The inspector diaries will include, but not limited to, daily activities, daily quantities, and status of contract work that will be used to compare to pay estimate requests, schedule submittals, and labor compliance.

In addition, in case the Resident Engineer and City of Hemet do not agree on a unit price or lump sum cost of a change order, the field inspector will play a major role in terms of monitoring the work by the Contractor to determine merit of extra work, document change order work daily, and supervise the Contractor work if the extra work is done under Time and Materials. When the extra work is done under Time and Materials, the field inspector will document all pertinent information to the work including, but not limited to, contractor staff names and classifications, equipment, and materials which will be used to verify the Contractor’s Extra Work Bills.

Task 3.4 Construction
The contractor will be required to provide Traffic Handling Plans, which will be reviewed and approved by the FCG Team in coordination with City of Hemet as necessary. We will also monitor this and if public safety is threatened, we will direct the contractor to remedy the situation immediately. a.

Inspection Philosophy – Our work plan is to eliminate surprises to the City of Hemet by being proactive in working with the contractor to resolve issues as quickly as possible. A key to our success has been our ability to create a responsive relationship with the contractor, and our client, resulting in a more efficiently run, and 23

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City of Hemet RFP
CM and Inspection Services for
Hemet Valley Bikeway Project
CIP 5696; Federal Project No. 5186(018)
SECTION 7: DESCRIPTION OF SERVICES
successful project. Our inspectors utilize the CPM schedule to legitimately the construction advance the construction effort by looking ahead (Being observant of is sues that could delay), and by assisting the contractor in resolving the issues before they become problems. All phases of construction and all work will be assessed for conformance with contract plans, specifications, and current specified and pertinent standards. Inspection services, testing, and project-wide quality assurance will be in conformance with the Caltrans construction and local assistance procedures manuals. The overriding objective for our inspectors will be to make sure beyond any doubt that the city of Hemet gets from the contractor what it is paying for, and what is required by the contractor drawings and specifications. Our objective is to remain on track by doing it right in the first place eliminating time delaying corrective work and retrofitting. Proactive appr oaches such as readiness reviews with the contractor’s personnel prior to a new construction activity starting, or implementing traffic control measures such detours, have been instrumental in accomplishing the objective.
b.

Field Staff Roles and Responsibilities – The FCG Team field personnel proposed for the Project are able to perform more than one role on any project and are able to assist each other when needed. This provides efficiencies for City of Hemet, as the FCG Team posse sses the versatility and technical knowledge of multiple aspects of heavy civil and structures construction. Examples of this include our CM, SR, and Office Engineer who are well-versed in assisting with inspection as necessary. c. Safety – The FCG Team is thoroughly familiar the
state of California Construction Safety Orders
(CalOSHA) and traffic control Handbook practices as
indicated within the work area traffic control handbook (WATCH), as all as the manual of uniform traffic
control devices. The contractor will be required to
prepare and submit a safety plan for its operations.

The safety plan will be reviewed by the CM and the
FCG Team. Deficiencies will be noted and corrections
the plan will presented. Public safety is extremely vital on the FCG Team.
d. Traffic Management – The contractor will be required to provide the CM with traffic handling plans, which will be reviewed and accepted by the FCG Team in
coordination with the city of Hemet and Caltrans as
necessary. Our inspectors and CM will perform traffic
handling plan to verify feasibility prior to
implementation. We will also monitor the
implementation of this plan and any traffic control
devices. If the public safety appears to be
compromised, we will direct the contractor to fix the
situation immediately or cease the operations
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SECTION 7: DESCRIPTION OF SERVICES
City of Hemet RFP
CM and Inspection Services for
Hemet Valley Bikeway Project
CIP 5696; Federal Project No. 5186(018)
e. Inspection Disciplines – The FCG Team will provide personnel to perform quality assurance inspection the following Project elements that require specific skill sets. f. Roadway Inspection – Our work plan is to partner with the contractor to resolve problems as quickly as possible and at the lowest level possible. Key to our success has been our ability to create a responsive relationship with the contractor and our client, resulting in a more efficiently run, successful project. Our inspectors utilize the CPM and look-ahead schedules to properly advance the construction effort. All phases of construction and all work will be inspected for conformance with contract plans, specifications, and current specified and pertinent standards. Inspection services, testing, and Project-wide quality assurance will be performed in full conformance with the Caltrans Construction and Local Assistance Procedures Manuals. Our goal is to stay on track by doing it right the first time and eliminating time-delaying, corrective work. Proactive approaches with the contractor’s personnel have been instrumental in achieving this goal. g. Electrical Inspection – Mr. James Bonelli, a seasoned field and electrical inspector, will provide electrical inspection. He will administer the inspection and
construction administration duties involved with the
electrical overhead signs, lighting, traffic signal and communications facilities (fiber optics).
h. Landscape Inspection – Our Landscape Inspector,
Mr. James Bonelli, is knowledgeable and experienced
with the type of landscaping work associated with
construction projects and can identify common plant
diseases and pests and provide recommendations.
i. Documentation – The FCG team will maintain a daily
log that includes weather conditions, work status,
location and type of work performed, trade labor,
equipment, and materials. Each inspector will take
daily photos of work and accurate measurement of
quantities. The FCG team is highly experienced with documenting and maintaining project files per the Caltrans LAPM. All project files will be kept and maintained by the PM|RE and OE regularly. The FCG team will setup project folders for all hard copies of project documents a nd an online storage link to all files. The FCG team will provide the City with a link to the online files and a directory to review and obtain project files as required.

FCG has had a successful strategy with providing field inspectors and project staff with means of performing inspection work efficiently with minimal effort. Each inspector will have a laptop, smart phone, iPad, and field internet connection which will allow each inspector to have access to emails, cloud-based filing system, and phone to communicate with the RE, Structures Representative, City of Hemet, Contractor, and all others. In addition, once the cloud-based systems are setup for everyone to use, the inspector can use the iPad to perform daily work such as taking photos and directly saving them specific folders, write daily diaries and document daily quantities on MS Excel and MS Word files 25

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City of Hemet RFP
CM and Inspection Services for
Hemet Valley Bikeway Project
CIP 5696; Federal Project No. 5186(018)
SECTION 7: DESCRIPTION OF SERVICES
Task 3.5 Asphalt Plant Inspection
FCG Consultants (FCG) will schedule and coordinate materials sampling and testing and will develop the project Quality Acceptance Plan (QAP) for off-site materials based on project specifications, and City requirements for City’s review and approval.

Typically, the RE or inspector, will request the Contractor submit a Materials Placement Notification that includes, but not limited to, material to be placed, location, stations, mix design number, and time of batch at the plant and start time of placement at the jobsite. Once this request is received, the RE or the inspector will forward the request to our Subconsultant Project Manager and Dispatch at MB Pro requesting plant inspection prior to material placement to obtain required samples then follow to the jobsite to sample and test placed materials. MB Pro will provide various reports including Batch Plant Inspection, Plant Materials Testing, Field Materials Sampling, and Field Samples Testing, and any other pertinent reports that include information such as storage and reaction tank temperatures, gradation, binder, compaction, and more.

Task 3.6 Materials Testing
The FCG Team member MB Pro will provide the Materials
Testing with experienced personnel, equipment, and facilities to perform quality assurance (QA) geotechnical and materials testing services for this construction Project. MB Pro’s lab is located in the City of Ontario, which is very close to the City of Hemet, which makes it easier to obtain samples and perform timely tests and provide the contractor with faster test results.

MB Pro’s materials technicians will sample and test all materials in accordance with the most current and appropriate California Test Methods (CTM’s), or ASTM test methods when specified.

MB Pro’s Caltrans certified laboratory, which is only minutes from the Project site, and field technicians will be used to ensure structure and roadway construction work conforms to Calt rans standards, specifications, and special provisions for material quality and workmanship. The test results will be transmitted immediately to the CM and Office Engineer to expedite work. Hard copies will follow in the mail and the FCG Team CM will ensure testing logs and summary sheets are developed and maintained for the various materials tests, and that these logs also include resolution of any failed tests, to include re-tests. Turn-around times for testing will also be controlled by proactive coordination between the CM and inspectors, and MB Pro’s field testers and lab personnel.

Task 4 – Caltrans/FHW Construction Contract Administration a. Contract Administration – The FCG Team has provided Project staffing, managing several construction projects using the Local Assistance Procedures Manual and Caltrans Construction Manual and contract administration procedures their entire careers. AB Fakhouri (CM) is a former Caltrans Engineer, will provide City of Hemet with a Construction Manager and James Bonelli, C onstruction Inspector, and the rest of the team that have combined 60+ years of construction and design experience specifically on Caltrans right-of-way (ROW), using the Greenbook and Caltrans Standards and Specifications. b.

Progress Pay Estimates – The FCG Team will prepare monthly pay estimates based on field measurements of quantities and as documented by our field inspection personnel. Materials logs will be kept ensuring items do not exceed quantities previously released by inspection reports, certificates of compliance, or mill data. Our team will work with the contractor each month to ensure accurate payment is made to match the work progress per measurement and payment provisions in the Special Provisions. 26

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City of Hemet RFP
CM and Inspection Services for
Hemet Valley Bikeway Project
CIP 5696; Federal Project No. 5186(018)
SECTION 7: DESCRIPTION OF SERVICES
c. Project Records and Filing System – The FCG’s CM and Office Engineer (OE) will establish and maintain a filing system in hard copy as well as in electronic using the City of Hemet filing categories as a standard to ensure compliance with all requirements. All hard copy files will be scanned as PDF files and stored digitally on a server with a filing structure duplicating the hard copies. Additionally, FCG’s OE will upload the electronic data documentation to City of Hemet’s on-line file directory. Submittal and RFI logs will be kept and tracked according to when they are received from and returned to the contractor together with their approval or response status.

Materials releases and certificates of compliance will be kept in the ap propriate Caltrans filing categories, and materials summary sheets will be developed to keep a running total of mate rials implemented on the Project. All PCC and HMA tickets will be kept in separately identifiable boxes. d. Federal Review - The FCG team has participated in several federal reviews with Caltrans and the Local Assistance Office and presented the project documents impressively every time. The RE / CM is a former employee of Caltrans in Los Angeles and is very experienced with documentation of construction projects per the LAPM. Mr. Fakhouri will ensure all project files are maintained per the LAPM in project folders and in electronic form and will represent the City throughout the entire project, from pre-construction, during construction, and through post-construction.

Our Resident Engineer, A.B. Fakhouri, has worked on several Federally Funded projects and participated in several Project Reviews; Pre-C onstruction, Mid-Construction, and Post-Construction with representatives from Caltrans and FHWA and he will ensure that all project documentation is per the Local Assistance Procedures Manual and FHWA Requirements to ensure full compliance and proper finance management by the City. Mr. Fakhouri will provide the Contra ctor with required documents to use on the project; LAPM and City of Downey forms to ensure compliance.

Task 5 Project Close-out and Acceptance
The FCG Team will provide the appropriate level of inspections to ensure all punch-list work is completed, safety issues are resolved, final acceptance of the contract is granted, and all necessary paperwork and reports are completed:
a. Punch List – The punch list will be a living document throughout the life of the Project and the contractor will always be informed as the progress to avoid dealing with a long list at the end of the Project. Our CM will arrange a walk through with the Contractor and City of Hemet. Once the field walk through is complete and work is approved, Project acceptance and sign off will be completed. b. Project Files and As-Builts – As each of the Project elements is completed, we will perform complete contract closeout activities, including a walkthrough and a Punchlis t. These activities will include, but are not limited to, verification of work completion for each respective contract, final payments, and resolution of all change orders. c. Final Reports – The FCG Team will recommend to City of Hemet that final acceptance be issued to the contractor when all punch-list work is completed, and all issues and Project walks are signed off by City of Hemet, Caltrans, and Utility Companies. Finally, all as-builts will be inventoried and verified complete prior to final acceptance and recommendation of final payment to the contractor. The FCG Team will perform the project closeout as follows:

1. Prepare federal report of expenditures letter and report of expenditures checklist.

2. Prepare form to initiate Caltrans’ jobsite review and verification of project completion.

3. Prepare materials certificate for resident engineer’s signature to show that results of tests on acceptance samples indicate materials incorporated in construction work and construction operations controlled by sampling and testing conformed with approved plans and specifications.

4. Prepare final invoice, final detail estimate and summary, and change order summary Caltrans exhibit forms based upon contractor’s final contract progress report.

5. Submit to Caltrans DLAE Item numbers 2 through 5 and attach Final Report – Utilization of DBE, First Tier Subcontractors and DBE Certification Status Change to initiate timely project closure and payment.

6. Following receipt of final payment check from State Controller’s Office, include documents and submittals in federal funding file, and make PDF formatted file on flash drive for the City. 27

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City of Hemet RFP
CM and Inspection Services for
Hemet Valley Bikeway Project
CIP 5696; Federal Project No. 5186(018)
SECTION 8: RESOURCE ALLOCATION

RESOURCE MATRIX
A resource matrix is provided below which lists detailed tasks in rows, the individual assigned to each task, and the number of hours associated with each task.

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SECTION 8: RESOURCE ALLOCATION
City of Hemet RFP
CM and Inspection Services for
Hemet Valley Bikeway Project
CIP 5696; Federal Project No. 5186(018)

RESOURCE MANAGEMENT & STAFFING
FCG has carefully reviewed the project documents made available with the RFP package and has developed a staffing plan based on the project schedule, scope of work, and anticipated project needs. Please reference the table of on the following page for our approach to staffing. The team members proposed for this project have been selected based on both their qualifications and availability to perform the work. Our key staff have managed numerous projects like this one and can apply this knowledge and experience to hit the ground running. These individuals have the availability, the qualifications, and in many cases the cross-training for both office and field positions to cost-effectively solve problems at any level. Our team has extensive experience wo rking on public works projects that utilize Greenbook, Caltrans standards and procedures, and Local Assistance Procedures Manual.

We provide large business service with a team of multi-discip line professionals; however, what differentiates our firm from others is having the ability to provide a small business, client-focused, and customer-service approach to deliver each client the one-on-one attention needed to specifically tailor cost-effective solutions and solve unique project needs. FCG staff ensures this by making sure our team is selected based on availability and relevant experience, full understanding of the scope of services, and knowledge of the needs of the stakeholders. We realize our people are our greatest strength and therefore our greatest asset. Our success is based on our hiring the best people to produce the highest quality results at the most reasonable price and continues through our internal comprehensive training program that can get inspectors up to speed on any work assignment and in any work environment, concluding with our quality maintenance processes. This training program enables us to propose cross-trained staff that can cover multiple disciplines of the work, i.e., structures and roadway, electrical and landscape, etc. Cross-trained staff are key to efficiently budgeting for our services and providing clients with competitive fees.

Resource Management
The table below highlights FCG’s approach to managing resources to ensure the successful delivery of the project within the proposed budget and schedule. Our proposed Construction/Electrical Inspector is 100% dedicated to this project.

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City of Hemet RFP
CM and Inspection Services for
Hemet Valley Bikeway Project
CIP 5696; Federal Project No. 5186(018)
SECTION 9: AVAILABILITY

KEY STAFF AVAILABILITY
The FCG Team is committed to quality work, efficiency in staffing and budgeting, and delivering a successful project.

FCG staff ensures this by making sure our team is selected based on availability and relevant experience, full understanding of the scope of services, and knowledge of the needs of the stakeholders.

Proposed Key Staff & Availability
Company Staff Member Licenses Proposed
Position
Current
Assignment
Level of
Commitment
(for current
Assignment)
Availability
FCG AB Fakhouri, PE PE, QSP RE / CM Project
Management 50% 50%
FCG James Bonelli ACIA, APWA Construction
Inspector
No Current
Assignment 100% 100%
RTEA Carol Dubree Notary Public,

MAP, POST
Labor
Compliance
Labor
Compliance 50% 50%

KEY STAFF CONTACTS
The FCG team’s current projects are outlined in the full resumes provided in the appendix with complete descriptions of the projects and duties. The following are clients contact information for each team member:

A.B. Fakhouri, PE
Name and Title: Bobby Ghaemi; Civil Engineering Associate Company: City of Whittier
Phone Number/Email: (562) 567-9526, [email protected] Project: Whittier Greenway Trail East Extension & Lambert Rd. Signal Synchronization Name and Title: Daniel Kim, PE; City Engineer/Public Works Director Company: City of Moorpark, CA
Phone Number/Email: (805) 517-6255, [email protected] Project: Princeton Avenue Improvement Project
James Bonelli
Name and Title: David Tiberi, V.P.

Company: Hill International, Inc.

Phone Number/Email: (714) 713-0804, [email protected] Project: Caltrans D-12/OCTA SR-57
Name and Title: Nahro Saoud, Senior Project Manager
Company: B&R Consulting
Phone Number/Email: (909) 556-7721, [email protected] Project: City of Coachella Grade Separation; Caltrans D-8 SR 15 Pavement Widening Carol Dubree
Name and Title: Rick Grebner; V.P.

Company: Parsons, Inc.

Phone Number/Email: (949) 768-8161, [email protected] Project: I-15 ELP / ELC
Name and Title: Stephanie Blanco; RCTC
Company: Riverside county Transportation Commission
Phone Number/Email: (951) 809-1617, [email protected]
Project: I-15 ICOP

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APPENDIX

Construction Management and Inspection Services
For Hemet Valley Bikeway Project
CIP 5696
Federal-Aid No. 5186(018)

Sample: Pre-Construction Meeting Minutes............................................................................... i-1 Sample: Daily Report ............................................................................................................................. i-8 Sample: Quantity Sheet (with backup) ..................................................................................... i-10 Resumes of Key Staff .......................................................................................................................... i-12 Required Forms...........................................................................................................................................

Proposer’s Si gnature .................................................................................................... i-17 Non-Collusion Affidavit ................................................................................................. i-19 Exhibit 10-Q Disclosure of Lobbying Activities .......................................................... i-20 Exhibit 10-O1 .................................................................................................................. i-21 Exhibit 15-H Proposer/Contractor Good Faith Efforts ................................................ i-22

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Meeting Attendance Sheet
Date:
12/2/20
Project: Whittier Greenway Trail East Extension Gap Closure Meeting Purpose: Pre-Con Meeting
Name Company Contact Tel. No. E-mail Address Initials
A.B. Fakhouri FCG 714-225-3007 [email protected] AF Anthony Moussa FCG 714-381-8097 [email protected] AM Kyle Cason City of Whittier 562-567-9500 [email protected] KC Cesar Rangel City of Whittier 562-567-9500 [email protected] CR Michelle Chapman City of Whittier 562-567-9500 [email protected] MC Isaac Bravo City of Whittier 562-567-9500 [email protected] IB Bobby Ghaemi City of Whittier 562-567-9500 [email protected] BG Darrell Wright ECI 818-262-2193 [email protected] DW Michael Sabrezou ECI 818-254-6692 [email protected] MS i-1

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1 CITY OF WHITTIER

DEPARTMENT OF PUBLIC WORKS
Pre-Construction Meeting
Whittier Greenway Trail East Extension Gap Closure Project Federal Aid Project No. ATPL-5111 (065)
December 2, 2020
8:30 A.M.
(Via Zoom Conference Call)

1. Introductions

2. Project Coordination
A. City of Whittier: all project coordination, request for information, communication, submittal, problems, etc. shall be through Mr. A.B. Fakhouri, at the address and phone number below:

A.B. Fakhouri
Resident Engineer (R.E.)
22885 Savi Ranch Parkway, Suite G
Phone # (714) 225-3007
Yorba Linda, CA92887
Email: [email protected]
TBD
Project Inspector
22885 Savi Ranch Parkway, Suite G
Yorba Linda, CA92887
Phone #
Email:

Michelle Chapman, City of Whittier
Senior Civil Engineer
13230 Penn Street
Whittier, CA 90602
Phone: (562) 567-9505
Email: [email protected]
Isaac Bravo, City of Whittier
Civil Engineering Assistant
13230 Penn Street
Whittier, CA 90602
Office: (562) 567-9518
Email:
[email protected]
Anthony Moussa
Project Inspector
22885 Savi Ranch Parkway, Suite G
Yorba Linda, CA92887
Phone # (714) 381-8097
Email: [email protected]
Field Office
Address TBD
i-2

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2 B. Contractor: (Environmental Construction, Inc.)
Aria Soroudi
Phone # (818) 449-8920
Cell Phone # (818) 251-0315
Email: [email protected]
Contractor to designate
in writing an authorized representative to represent and act for the Contractor: Darrell Wright.

Emergency contact information:

Darrell Wright
[email protected]
Phone 818/262-2193
All correspondence should be directed to the following office: For mail, use:

Environmental Construction
21550 W. Oxnard St.

Woodland Hills, CA 91344

3. Permits and Business License
• Contractor and all Sub-Contractors shall have a current City business license before beginning work, a copy of which must be provided to City’s Project Engineer.
• Contractor to obtain a no fee permit from the Public Works Dept.

4. Utility Coordination
• Notify all utility companies 48 Hrs. prior to start of construction as stated in the General Conditions.

5. Safety
• Safety is priority number one at the jobsite.
• Safety non-negotiable.
• FCG will perform weekly safety inspections onsite and will report findings.

6. Plans and Specifications
A. Working Days
• TBD is the first chargeable working day.
• TBD is the last chargeable working day.
• 240 Working Days to complete project
.
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3 B. Construction hours
• 7:00 am – 4:00 pm Monday through Friday excluding Saturday and Sunday. • No night work permitted unless prior approval is obtained from the City Project Engineer.

C. Public Notification
• Public Notifications shall be provided one week prior to start of work and 72 hours in advance for operations that will impede parking or access. • Contractor shall prepare and hand deliver notice letter to all affected residents and/or business owners within a 500 ft. radius and within the contract limits 72 hours prior to the start of construction.
• Contractor shall submit a draft to FCG and the City to review; two -sided notification with English and Spanish. We can also provide a sample to follow.

D. Construction Schedule
• A Baseline Construction schedule will be required with monthly updates. First (Master) schedule will be due 48 hrs. after NTP is issued. The master construction schedule shall be submitted to the Resident Engineer timely. • Three-week look-ahead schedules are required weekly.

E. Traffic Control
• Traffic control shall conform to the CA MUTCD latest edition. • Lane closures shall be limited to specific hours to be provided by the City. • Provide access to pedestrians and bicyclists at all times. • The City must contact notify authorities (Fire, Police, refuse, streets sweeping, utilities, etc.) at least two (2) working days before start of project.

F. No Parking Signs
• If the work requires the prohibition of any on-street parking spaces on side streets, temporary No Parking signs in accordance with City standards shall be posted at least 72 hours in advance.

G. Temporary Backfilling, Compacting, Pavement, Steel Plates • All work shall comply with plans and specs and Greenbook. • Contractor to schedule compaction with the RE and provide a window for the tech to arrive on time and perform the tests properly.

H. Potholing
• It is the Contractor’s responsibility to pothole points of connection (POCs) and verify underground utilities.
• Submit a copy of potholing information to City/Inspector for verification and record keeping.
• All proposed footing locations for mast arm poles shall be potholed to verify there are no underground utility conflicts prior to ordering poles.

I. Surveying
• Contractor shall obtain centerline tie records from the City. • Contractor shall perform all layout and protect monuments. i-4

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4 J. Construction Water Meter
• Pay fees at Cashier’s office at City Hall. City will coordinate a mobile meter to be used at various locations.

7. Best Management Practices
• Kyle Cason is the LRP and the City will provide all SWPPP info to Darrell. • Darrell is the QSP and he will prepare inspection reports and upload to SMARTS.

8. Areas for Construction
• Public right of way shall be used to perform the required work only. • No public right of way will be used for storage.

9. Notice to Underground Service Alert
• Contractor shall call USA timely.
• Contractor shall provide the confirmation # to the City prior to any work. • Contractor shall submit all tickets to the City and FCG.

10. Administration
A. Submittals/RFI’s
• All Submittals and RFI’s shall be submitted to the RE. Each document should have a cover letter and backup such as plans and specs reference. • Contractor shall submit all documents with cover letters and include Certificates of Compliance for steel products as well as concrete.
• Contractor shall submit all RFI’s with supporting documents and suggestions with cost proposals.

B. Extra work and change orders
• Contractor shall submit RFI’s and responses may lead to processing change orders, then the RE will request a cost proposal or direct work per T&M. • All T&M work shall be submitted as Extra Work Bills and FCG will review. • FCG and City will review RFI’s and respond in writing. • Markups per General Conditions Article 7 “Contract Payment and Claims.” C. Construction
• Provide access at all times to any removed driveways. • Project Inspector and Contractor Superintendent to agree on quantities daily (to be able to process progress payments on time).
• Material delivery tickets – Project Inspector to receive a copy at material arrival. • Contractor shall coordinate with the inspector and agree on quantities daily and include all backup for percentages and calculations.
• Contractor shall submit all material tickets with COC’s such as concrete.

D. Communication
• All communication shall be directed to the RE and include others. i-5

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5 E. Progress meetings
• Weekly field meetings will be conducted weekly then maybe bi-weekly.

F. Documentation
• All files will be in accordance with LAPM, FHWA, and Caltrans Construction Manual so Environmental Construction can use Caltrans forms.

G. Progress Payments
• Contractor and Inspector should measure in the field and agree on quantities. • Contract to submit Schedule of Values.
• There will be 5% retention monthly.
• Quantities on estimates are based on full month of work. • Submit progress payments to the RE and RE will provide a sample pay request.

11. Material Certification
• Contractor shall provide Certificates of Compliance for materials especially steel products, concrete, and more prior to placement and installation. • All testing requests must be submitted in writing to the RE at least 24 hours in advance in writing or via email.

12. Buy America Requirements
• Contractor shall furnish steel and iron materials to be incorporated into the work with certificates of compliance and certified mill test reports.

13. Waste Management
• Contractor shall fill out forms and complete with the City.

14. Documentation of Existing Conditions
• We recommend walking the project together and document everything with photos and videos and document existing conditions of the project limits prior to the start of work. Photos to be taken and electronically submitted as record of initial conditions.
• FCG will take pictures and videos of existing conditions and welcomes the Contractor to participate.

15. Project Record Documents
• FCG will eventually have a field office in the area to maintain project records. • FCG will use Dropbox to share files and records online.

16. Record Drawings/As-Built
• Contractor shall maintain a set of as-built plans to be reviewed periodically by the Inspector and submit a final at the end of the job.

17. Warranties
• Provide copies of any Contractor, materials supplier, manufacturer, and other warranties for materials/work provided. Contractor is responsible for completed work for one year following City acceptance.
• Contractor shall maintain proper documentation for warranty. i-6

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6 18. Labor Compliance
A. Employee Interviews – One craft per Contractor per month minimum. • FCG will perform the interviews in the field but will check with Darrell to provide access to the employees as long as it is done not during their lunch breaks, regular breaks, or during a critical work activity.

B. Posters
• Contractor to install proper posters at trailer.

C. The Contractor and all Subcontractors shall provide a record of Contractor’s daily workforce including names of workers and approximate hours worked. • It is recommended the Contractor submit this information to compare hours and classifications for CPR review.

D. Project Close Out
• FCG will conduct field inspections at least one month prior to completion of work and will provide a punch list to the Contractor.
• FCG and the City will conduct project acceptance walkthrough at the end of the project.

19. Additional Discussion and Questions

1. Darrell asked if the City will entertain the idea of accepting segments of the work as they are completed. The City will provide a response later.

2. Darrell noted that the work may start mid to end of January.

3. Isaac discussed necessity to complete soil remediation work due to critical timeliness for the funding grant.

4. A.B. discussed safety compliance to working next to the Railroad and obtaining permits and safety training.

5. Darrell requested CADD files from the City.

6. A.B. requested cut sheets from the surveyors.

20. Conclusion of Meeting:

21. Action Items:
• City to provide CADD files.
• City to provide LRP information for SMARTS.
• City to respond to acceptance of individual completed segments of work. • City to provide DIR #.
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Report No.

Date
For the City Of Whittier

ASSISTANT RESIDENT ENGINEER'S DAILY REPORT
..

NO.

Men
007 Grading
038 CMB
102 Irrigation
069 Truncated
Domes
065 Type 3 Curb
039 Drain Rock
047 Concrete
Paving
050 La Mirada
Deck
013 Traffic Control
058 CMU Wall
062 Median Curb
045 Sidewalk
067 Access Ramp
1 Laborer 0
1 Laborer 2 6
1 Operator / Laborer 8
1 3 3 1 0.5
1 3 3 1 1.0
1 Labor FM 2.5 2 2 1 0.5
1 Pipefitter 3 3 1 1.0
1 Cement Mason 8.0
1 Cement Mason 4 2.5 1 0.5
1 Laborer App 2.0 6
1 Laborer 2.0 6
1 Laborer 2 2 3 1.0
1 Labor FM 2.0 6
1 Laborer 3 3 1 1.0
1 Laborer 4 2.5 1 0.5
1 Laborer 8
1 Laborer 2 3 2 1.0
1 Laborer 2 3 2 1.0
1 Laborer 1.0 3 3 1
1 Laborer 2.0 6
1 Laborer 2.0 6
1 Cement Mason 3 3 1 1.0
1 Laborer 4 2.5 1 0.5
1 Laborer 2 4.0 1 1.0
No # 11
669 1 3
663 14
622 1
No # 1 3 3 1 0.5
594 13
No # 11 2
No # 10
No # 1 3-5 Ton Smooth Roller 0
No # 1
No # 1 Dodge Ram 550 Dump Truck 0
No # 12 6
No # 1 Smooth Roller 0
1 LAB FM 8
1 Laborer 8
1 Laborer 8
1 Laborer 8
91-92184
ECI Antonio Curiel
CAT 420F Backhoe
Deere 210 Skiploader
ECI Jose Gabriel
Bobcat
Dodge 4500 Work Truck
Bobcat
ECI
Bobcat Mini Excavator ECI
Mini excavator
ECI
ECI
Patterson
ECI Guillermo Rodriguez
Miguel Rodriguez
Ruben Ensastegui
ECI
Federico Aguilera
Francisco Rodriguez
Deere 210 Skiploader
Joel Hernandez
ECI
ECI
Manuel De La Cruz
Federico Bedolla
ECI
ECI
ECI
ECI
Javier Placensia
ECI Sergio Soledad
Richard Gomez
ECI
ECI2000 gallon water truck
ECI Juan Frausto
ADA NOTICE For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 263-2041 or TDD (916) 263-2044 or write Records and Forms Management, 1120 N Street, Sacramento, CA 95814.

Signature Title
Don Lewis Inspector
Ford F250 ECI
Javier 8 hours as an operator
Alfredo not onsite today
Sigi Lugo
Patterson Julio Castro
Ambriz JuventoPatterson
Patterson Jose Munoz
276
Whittier Greenway Trail East Extension Gap Closure Project Humberto Macias
Cement Mason APP 7th Period ECI

DESCRIPTION
(Of Equipment or Labor)
HOURS - ITEM NO.

ECI
Jose Carbajal
Labor FM
ECI
5/11/2022
Wednesday
ECI
Ernesto Curiel
A.R.E'S DAILY DIARY
ECI
ECI
ECI
Javier Reyes
Location & Description of Operation
EQUIPMENT AND/OR LABOR:

ECI
ATPL-5111(065)
ECI
Stop 3:30 PMShift hours 7:00 AM
Sidewalk and Ramp Concrete / Median Curbs and Concrete Paving / Grading / Irrigation / Drainage Rock / Masonry Footing Type 1,2 and 3 Curb Concrete / La Mirada Bridge Deck Concrete / Traffic Control Alfredo Orozco
Clear / Mild / Windy
David Valdez

WEATHER
Jose Avina
ECI Eugenio Montelongo
ECI
ECI
ECI
ECI
ECI
Joel AlvarezECI
ECI Andres Alvarez
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Report No.

Job Stamp
Date
For the City Of Whittier
ASSISTANT RESIDENT ENGINEER'S DAILY REPORT Stop 3:30 PM

1. At 06:30, I arrived at Leffingwell for the UPRR safety briefing. Humberto will be placing concrete in the median, trail curb s and N/B sidewalk south of the tracks. Ernesto will be continuing with drai nage and irrigation east of La Mirada Creek.

2. At 07:27, the 1st load of concrete began to unload N/B Leffingwell at the ramp and was emptied at 08:20.

3. At 08:20, the 2nd load of concrete began to unload at the Leffingwell median and was emptied at 08:30.

4. At 08:32, the 3rd load of concrete began to unload at the Leffingwell median and was emptied at 08:56.

5. At 9:00, I joined a meeting with the City and Geocon to close out the soil remediation area.

6. At 09:05, the 4th load of concrete began to unload and was emptied at 10:25.

7. At 10:32, I drove to La Mirada Creek for the bridge deck pour.

8. At 10:49, the 5th load of concrete began to unload and was emptied at 11:53.

9. At 10:50, I walked down to the east end to check on Ernesto's drainage. He was focusing on placing rock. Most of the drainage pipe is already in.

10. At 12:01, the 5 yard clean up load began to unload and was emptied at 12:20.

11. At 12:30, I arrived at Leffingwell to inspect the finishing and curing. I told Juan F to get a hold of the water truck to p erform dust control.

The finish looks great and they had already begun curing.

12. At 13:15, I arrived back at La Mirada Creek. They were st ill finishing the bri dge deck and stripping the type 1 curb forms.

13. At 13:45, I reminded Humberto about curing. He said that David would be performing.

14. At 14:00, David began curing the bridge deck and went back to cure the curb.

Told ECI to perform dust control.

UPCOMING ACTIVITIES:

Item #85 - 6" Inline Drains
Item #62 - Type 1 Curb
QUANTITY TRACKING AND NOTES:

Item #47 - Median Concrete Paving - 600 SF
Item #62 - Median Curb - 276 LF
Item #65 - Type 3 Curb Concrete - 27 LF Closure Pieces
Item #45 - Concrete Sidewalk - 304.8 SF
Item #67 - Access Ramps - 1 each
Item #50 - La Mirada Bridge Deck Concrete - 13.5 CYS
Item #64 - Type 2 Curb Concrete - 21 LF
Item #63 - Type 1 Curb Concrete - Station 143+13 to 143+50 - 37 LF / 13.7 Closure Pieces ATPL-5111(065)
276
5/11/2022
Wednesday
Shift hours 7:00 AM
PLAN ISSUES:

Item #64 - Type 3
Item #38 - Place CMB
(Title) (Date)
Inspector
DIRECTIVES TO CONTRACTOR:
05/11/22
(Print Name)
Don Lewis
Item #13 - Traffic Control
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Based on agreement with the Contractor; PAY 3672.00 SF THIS ESTIMATE.

Field measured and documented in the inspecor daily reports (See Backup).

Engineer's Estimate:

CCO # Change:

Previously Paid:

Pay This Estimate:

Total to Date:

Post:

Page: Line:

By:

Date: Item No:

Checked By: Pay This Est:

Date:

POSTED BY
CEM-4801 (HC-52 REV. 11/92)
N/B First 429.6
5/25/22 S/B First 359
Total: 3621.5
5/25/22 N/B First 449
SF
818.8
292.5
720.3
N/B Leffingwell 304.8

QUANTITY CALCULATIONS
SHEET 1 OF 1

JOB STAMP
Item #45: Construct Concrete Paving (Sidewalk)
FILE NO. 48 - 45 - 05
Pay Estimate #16
CALC. BY DATE
Don Lewis 7/28/22
CHK.BY DATE
A.B. Fakhouri 7/28/22
Date Location
Whittier Greenway Trail East Extension Gap
Closure Project
ATPL-5111(065)

SEGREGATION YES
NO
5/5/22 S/B Leffingwell
5/9/22 S/B Leffingwell
5/9/22 N/B Leffingwell
5/11/22
10,700 SF
5/23/22 S/B First 247.5
5/23/22

DATE POSTED TO
6163.20
3672.00
9835.20
45 3672.00
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Date Location SF
1/12/2022 S/B Mills 664.4
1/20/2022 N/B Mills 567.4 1231.8
2/9/2022 S/B Colima 340.2
2/11/2022 N/B Colima 633.7
2/17/2022 S/B Colima 181 1154.9
3/3/2022 S/B Cole 587.9
3/3/2022 N/B Cole 225.9
3/9/2022 N/B Cole 167.5
3/22/2022 N/B Scott 751
3/24/2022 S/B Scott 737.5
3/24/2022 N/B Scott 170.8
3/30/2022 N/B Scott 135.6 2776.2
4/13/2022 S/B Santa Gertrudes 451.6
4/15/2022 N/B Santa Gertrudes 353
4/19/2022 N/B Santa Gertrudes 196.8 1001.4
5/5/2022 S/B Leffingwell 818.8
5/9/2022 S/B Leffingwell 292.5
5/9/2022 N/B Leffingwell 720.3
5/11/2022 N/B Leffingwell 304.8
5/23/2022 S/B First 247.5
5/23/2022 N/B First 429.6
5/25/2022 S/B First 359
5/25/2022 N/B First 449 3621.5
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City of Hemet RFP
CM and Inspection Services for
Hemet Valley Bikeway Project
CIP 5696; Federal Project No. 5186(018)

STAFF RESUME
A.B. FAKHOURI, PE, QSP
Resident Engineer / Construction Manager
Mr. Fakhouri is a Registered Professional Engineer licensed in the State of California, and a former Resident Engineer of Caltrans District 7, Los Angeles, CA. He has worked on various interchange projects of similar nature that included bridge demolition and widening, interchange widening, relocation of utilities, electrical, 55-hour closures, and more. As a Project Manager, duties included, but were not limited to, interfacing with clients, managing and training personnel, managing subconsultants, performing construction management, and construction inspection. As a Resident Engineer, duties included identifying problems and recommending solutions, ensuring compliance with safety requirements and contract provisions, preparing calculations, reports, and correspondence, reviewing submittals and RFI’s, change orders, conducting meetings, coordination, overseeing inspection, ensuring compliance to safety, SWPPP, and labor laws.

RELEVANT EXPERIENCE
Whittier Greenway Trail Extension Gap Closure Project, City of Whittier, CA
RE / Construction Manager: Project co
nsisted of developing a 2.7-mile-
long easement into a 15 ft wide walking trail along Union Pacific Railroad owned property in the City of Whittier, CA. This project also includes the Lambert Road Traffic Signal Synchronization Project. Duties: Included construction management and inspection of various work items; overseeing field interviews and conducting field reviews of certified payroll; office engineering; conducting meetings; reviewing submittals and Requests for Information (RFIs), Construction Change Orders (CCOs), daily diaries and quantities, and daily photos; coordinating materials testing and lane closures; reviewing contractor as-builts. Duration: 01/2021 – Ongoing. Cost:
$8.5 Million
Telegraph Road Traffic Safety Enhancements Project – City of Downey, CA RE / Construction Manager: This Federally Funded project consisted of various improvements on Telegraph Road.

Duties: Included construction management and inspection of various work items; overseeing field interviews and conducting field reviews of certified payroll; office engineering; conducting meetings; reviewing submittals and Requests for Information (RFIs), Construction Change Orders (CCOs), daily diaries and quantities, and daily photos; coordinating materials testing and lane closures; reviewing contractor as-builts. Duration: 05/2021 – 02/2022. Cost: $7 Million.

Stewart & Gray Road and Imperial Highway Traffic Signal Upgrades and Enhancemen ts Projects – City of Downey, CA
RE / Construction Manager: These Federally Funded projects consisted of various improvements on Stewart & Gray and Imperial. Duties: Included construction management and inspection of various work items; overseeing field interviews and conducting field reviews of certified payroll; office engineering; conducting meetings; reviewing submittals and Requests for Information (RFIs), Construction Change Orders (CCOs), daily diaries and quantities, and daily photos; coordinating materials testing and lane closures; reviewing contractor as-builts. Duration: 08/2020 – 11/2021. Cost: $4 Million.

Rosecrans Avenue and San Antonio Drive Traffic Signal Improvements Projects – City of Norwalk, CA RE / Construction Manager: These Federally Funded project consisted of various improvements on Telegraph Road.

Education and Licensing
Education
M.S. Civil Engineering
B.S. Civil Engineering
Licensing
PE Lice
nse # C60844.
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City of Hemet RFP
CM and Inspection Services for
Hemet Valley Bikeway Project
CIP 5696; Federal Project No. 5186(018)

STAFF RESUME
I-605/Live Oak Avenue Ramp Widening & Improvements Project – City of Irwindale, CA RE / Construction Manager: This Federally Funded project consisted of a ramp widening and various improvements within Caltrans and City right-of-way. Duties: Included construction management and inspection of various work items; overseeing field interviews and conducting field reviews of certified payroll; office engineering; conducting meetings; reviewing submittals and Requests for Information (RFIs), Construction Change Orders (CCOs), daily diaries and quantities, and daily photos; coordinating materials testing and lane closures; reviewing contractor as-builts. Duration:
11/2018 – 07/2019. Cost: $2 Million.

Foster Road Side Panel Replacement Project –City of Norwalk, CA RE / Construction Manager: This Federally Funded project consisted of various improvements on Foster Road.

AC Overlay on Gabbert Rd, Poindexter Avenue, Spring Road, and Princeton Avenue - City of Moorpark, Moorpark, CA
RE / Construction Manager: This Federally funded project consisted of various improvements on Gabbert Road.

Beverly Boulevard Traffic Safety and Lighting Improvements Project - City of Whittier, CA RE / Construction Manager: This Federally Funded project consisted of construction of raised median and PCC pavement. Duties: Included construction management and inspection of various work items; overseeing field interviews and conducting field reviews of certified payroll; office engineering; conducting meetings; reviewing submittals and Requests for Information (RFIs), Construction Change Orders (CCOs), daily diaries and quantities, and daily photos; coordinating materials testing and lane closures; reviewing contractor as-builts. Duration: 11/2016 – 05/2017. Cost:
$2.2 Million.

Alondra Boulevard Roadway Improvements - City of Norwalk, Norwalk, CA RE / Construction Manager: This Federally Funded project consisted of widening and rehabilitation of Alondra Boulevard from Pioneer to Shoemaker. Duties: Included construction management and inspection of various work items; overseeing field interviews and conducting field reviews of certified payroll; office engineering; conducting meetings; reviewing submittals and Requests for Information (RFIs), Construction Change Orders (CCOs), daily diaries and quantities, and daily photos; coordinating materials testing and lane closures; reviewing contractor as-builts.

Duration: 06/2015 – 12/2016. Cost: $1.5 Million.

Firestone Boulevard Bridge Replacement Over San Gabriel River - Caltrans District 7, Norwalk / Downey, CA RE / Construction Manager: This Federally Funded project consisted of construction of a pre-cast concrete bridge widening on Firestone Boulevard over the San Gabriel River. Duties: Included construction management and inspection of various work items; overseeing field interviews and conducting field reviews of certified payroll; office engineering; conducting meetings; reviewing submittals and Requests for Information (RFIs), Construction Change Orders (CCOs), daily diaries and quantities, and daily photos; coordinating materials testing and lane closures; reviewing contractor as-builts. Duration: 05/2014 – 03/2016. Cost: $24 Million. i-13

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City of Hemet RFP
CM and Inspection Services for
Hemet Valley Bikeway Project
CIP 5696; Federal Project No. 5186(018)

STAFF RESUME

JAMES BONELLI
Construction Inspector
Mr. Bonelli has over 23 years of experience in the construction engineering field as a construction inspector and office engineer. He has inspected traffic control, LCS, signage, striping, MBGR, safety, SWPPP and WPCP items and BMP’s. His construction experience includes concrete, ADL and asphalt removals, roadway excavation, trenching, storm drains, sewer lines, water Line s, water treatment facilities, CIPP storm drains, slide repairs, mechanically stabilized earth walls, minor concrete, minor structures, sidewalk curb and gutter, ADA compliance, LCB, JPCP, HMA, concrete barriers, landscaping and irrigation.

RELEVANT EXPERIENCE
Riverside County Transportation Department (RCTD): County of Riverside
Various Projects: Principal Construction Inspector, within the Construction Division, served as the resident inspector on a wide variety of public works projects throughout Riverside County. To assure compliance with plans, specifications and agreements. This position is the highest level of inspection and is characterized by the assignments of difficult and complex projects, with the ability to work independently.

Example of duties, submittal reviews, conduct preconstruction meeting; utility coordination; field an d SWPPP inspections; modifies and adjusts standards; prepar es contract change orders; coordinate field material tests and determine concrete mixes for various requirements; submit survey requests; measure quantities; check progress and final payment; maintain project records thru to completion and other work as required. Project Cost: $Various.

Riverside County Transportation Department (RCTD): County of Riverside Principal Construction Inspector, within the Construction Division, served as the resident inspector on a wide variety of public works projects throughout Riverside County. To assure compliance with plans, specifications and agreements.

This position is the highest level of inspection and is characterized by the assignments of difficult and complex projects, with the ability to work independently. Example of duties, submittal reviews, conduct preconstruction meeting; utility coordination; field and SWPPP inspections; modifies and adjusts standards; prepares contract change orders; coordinate field material tests and determine concrete mixes for various requirements; submit survey requests; measure quantities; check progress and final payment; maintain project records thru to completion and other work as required. Project Cost: $2M - $4M.

Golden Hills Realignment / San Dimas Avenue Rehabilitation: San Dimas, CA.

Senior Construction Inspector on three City projects that were being constructed. First City project included the construction of approx. 15% grade of Golden Hills Road, installation 24” RCP storm drain, MBGR, manholes, catch basins, curbs, sidewalks, New ADA curb ramps, earth reta ining walls, HMA, signs and striping. Second City project consisted of the rehabilitation of 1.5 miles of San Dimas Avenue, construction of curb & gutter, sidewalks, New ADA curb ramps, cold milling roadway, HMA & RHMA paving, replace traffic loops, signalized intersection, pedestrian crosswalk crossing, signs and striping. Both projects required da ily monitoring of traffic control, prepared daily reports, provided quantity sheets for progress payment, bmp’s, and photo documentation. Project Cost: $1.45M & $1.7M.

Education and Licensing
Education
B.S. Construction Management,
Alameda University, CA-2002.

Years With Current Firm
1 Years.

Licensing
Division IV Public Works Inspector,
ACIA.

Certifie
d Public Infrastructure
Inspector, APWA.
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City of Hemet RFP
CM and Inspection Services for
Hemet Valley Bikeway Project
CIP 5696; Federal Project No. 5186(018)

STAFF RESUME
State of California (Caltrans) D-8: SR 10 Slab Replacement Project (08-0Q7604): Ontario, CA.

Assistant Resident Engineer on this State project that consisted of JPCP and HMA pavement rehabilitation and widening of roadway and shoulders along SR 10 from Los Angeles County line to 38/10 Grade Separation. Work included daily inspections, document control, traffic control, slab replacement, signs and striping, RHMA and HMA paving, MBGR, SWPPP, safety reviews, assure compliance with State Standard plans and standards, review field quantities for estimate, and provided inspection during punch list, Project Cost: $33M.

SR-247 Pavement and Rehabilitation Project, Caltrans District 8, San Bernardino, CA Assistant Roadway Construction Inspector: Project consisted of cold plane asphalt pavement and replacing with rubberized hot mix asphalt (gap graded) and a final lift with hot mix asphalt (type A) along State Route 247 from El Cortez Road to Handley Road near Yucca Valley. Duties included field inspection of construction work, coordinating with materials testing lab and field techs, producing daily dairies, producing monthly quantities, assist the RE with office work and coordination in the field per Caltrans and Green Book Standards. Duration: 07/2016 – 12/2017. Cost: $10 Million.

Firestone Blvd. Bridge Replacement Project, City of Norwalk/Downey/Caltrans District 7, Los Angeles, CA Assistant Roadway Construction Inspector: Project consisted of reconstruction of precast concrete girder bridge over the San Gabriel River. Work included ensuring Contractor compliance to contract special provisions and plans, Caltrans Structures Manual, Caltrans Standard Plans a nd Specifications, Green Book, County of Los Angeles, Los Angeles County Flood Control District, Army Corp of Engi neers, Greenbook, APWA, AWWA, City of Norwalk and City of Downey specifications. Duties included assisting Resident Engineer and Structures Representative with RFI reviews, change orders, claims, updating electronic and hard copy and providing QA/QC source inspection of precast sentinel columns in Redding, CA. Duration: 06/2015 – 06/2016. Cost: $12 Million.

Avenue 52/Grapefruit Grade Separation: Caltrans D8 Coachella, CA.

Assistant Resident Engineer on this City grade separation project over the BNSF Railroad. Key elements included bridge widening, realignment, and installations of five signalized street intersections. Provided field and office support with setting up the field office and project files; review submittals and RFI’s; utility relocations, abandonments and new construction of, sewer main, water system, assure complianc e with permits, document quantities, prepare quantity sheets; updating project files, review submittals, weekly status reports, inspect materials and ensure compliance with plans and specifications, site safety reviews, coordinated material testing and field surveys, SWPPP, and provided support as needed. $23M
SR-15 Widening and Pavement Rehabilitation Project, Caltrans D8 (Ontario, CA) Assistant Roadway Construction Inspector: This project involved improvement between 12 miles of SR-15 including roadway excavation, pavement rehabilitation, slab replacement, replace bridge railing and approach slabs, salvaging and installation of metal beam guardrail, single and double beam barrier, type 60c and 60k concrete barrier, HMA/AC shoulder and on/off ramps, drainage, electrical, landscaping, temporary and final striping. Mr. Bonelli’s duties consisted of construction inspections and construction contract administration support to the Resident Engineer, inspection of 72+ lane miles of JPCP and /or JPCP-RSC, HMA, traffic control, drainage related items, correspondence letter to the contractor, photo documentation and reports, preparation of quantity sheets, update of project files, review and verification of material submittals, weekly status reports, and preparation of monthly pay estimates. Cost: $690 Million. i-15

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City of Hemet RFP
CM and Inspection Services for
Hemet Valley Bikeway Project
CIP 5696; Federal Project No. 5186(018)

STAFF RESUME
Carol Dubree
Office Engineer / Labor
Compliance

Dedicated, quality-focused professional with over 30 years’ combined experience in office administration and human resources in a construction and civil engineering setting. Proven ability to manage multiple projects simultaneously and continuously, prioritize responsibilities, and problem- solve complex situations in deadline-driven, fast paced environments.

Results-oriented with excellent verbal/written communication and interpersonal skills. Accurately perfo rm challenging tasks with precision and attention to detail. Excels at organizing and setting up new processes and procedures, troubles hooting and taking adv erse circumstances and making the positive. Recognized at every step of her career path for a positive attitude and an outstanding work effort in support of company goals and initiatives.

Relevant Experience
SANDAG – Pershing Drive Bikeway Project – SANDAG / City of San Diego, CA:

Office Engineer / Labor Compliance Officer:

The Pershing Bikeway will
improve north-south connectivity for people who bike and walk-through Balboa Park and between North Park and Downtown San Diego. Duties include but not limited to providing Labor Compliance services for this project, reviewing payrolls for on-site contractors and reviews interviews with contractor personnel completed by on-si te inspectors, review ing source documents and comparing them to data input into LCP Tracker Software by contractor personnel.

HSIP Cycle 8 Traffic Signal Improvements at 14 Intersections – City of Palm Springs, CA:

Office Engineer / Labor Compliance Officer: This Project improves fourteen (14) existing signalized intersections throughout the City. Ms. Dubree is providing Labor Compliance services for this project. She reviews payrolls for on-site contractors and reviews interviews with contractor personnel completed by on-site inspectors. Duties also include job site interviews of contractor personnel.

I-15 Express Lanes Project / I-15 Interim Corridor Operations Project (I-15 ICOP) – RCTC / Corona, CA:

Office Engineer / Labor Compliance Officer: Project consisted of construction of a temporary operational improvement to alleviate bottleneck conditions and improve traffic flow until construction of permanent improvements in 2025. Improvement includes the addition of an auxiliary lane along the southbound I-15 outside shoulder from Cajalco Road southbound on-ramp to the Weirick Road southbound offramp. Duties include but not limited to providing Labor Compliance services for this project. She reviews payrolls for on-site contractors and reviews interviews with contractor personnel completed by on-site inspectors.

Education and Licensing
Education
High School Diploma.

Licensing
Bonded Notary Public in California
MAP Certified
POST Certified.
i-16

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PROPOSER’S SIGNATURE PAGE
By signing this form, the Consultant states that the firm(s) has sufficient staff resources and capability to perform the work contained within this Request for Proposal within the specified timeframe.

PROPOSER:
(Consultant Name)
ADDRESS:

TELEPHONE NUMBER(S):

PRINT NAME:

SIGNATURE:

TITLE: DATE:

SIGNING INSTRUCTIONS TO THE CONSULTANT
This Proposal must have a valid signature above and be delivered as required or it will be considered non-responsive (CCP 1933).

Proposer’s Signature Page to be accompanied by notary certificates attached following this pag e. Note the description of the docume nt on the notary certificate and attach notary certificates immediately following this page.

General Partners must sign on behalf of the partnership.

In the event that the c onsulting firm is a corporation, two (2) corp orate officers having authority from the corporation MUST sign (two (2) signatures total). If the corporation has a corporate resolution stating that one person is authorized to sign on behalf of all officers, attach co rporate resolution immediately following the notary certificates. Corporate Seal may be affixed hereto.

FCG Consultants, Inc.
22885 Savi Ranch Pkwy, Suite G, Yorba Linda, CA 92887
Phone: (714) 312-0317; Fax: (714) 312-0793
Maha Alfakhouri
President / CEO 10/24/2022
i-17

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PROPOSER:
(Consultant Name)
ADDRESS:

TELEPHONE NUMBER(S):

PRINT NAME:

SIGNATURE:

TITLE: DATE:

SIGNING INSTRUCTIONS TO THE CONSULTANT
This Proposal must have a valid signature above and be delivered as required or it will be considered non-responsive (CCP 1933).

General Partners must sign on behalf of the partnership.

FCG Consultants, Inc.
22885 Savi Ranch Pkwy, Suite G, Yorba Linda, CA 92887
Phone: (714) 312-0317; Fax: (714) 312-0793
Abdallah Fakhouri
VP / Project Manager 10/24/2022
i-18

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NON-COLLUSION AFFIDAVIT
Made to: City of Hemet
Maha Alfakhouri, President / CEO
FCG Consultants, Inc.
22885 Savi Ranch Pkwy, Suite G
(714) 312-0317
Yorba Linda, CA 92887
[email protected] 10/24/2022
i-19

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/RFDO$VVLVWDQFH3URFHGXUHV0DQXDO (;+%,74
'LVFORVXUHRI/REE\LQJ$FWLYLWLHV
(;+,%,74 ',6&/2685(2)/2%%<,1*$&7,9,7,(6
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________

4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Prime Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable ____________________

8. Federal Action Number, if known: 9. Award Amount, if known:

10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)

12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ actual planned a. retainer
b. one -time fee

13. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in-kind; specify: nature _______________ e deferred
Value _____________ f. other, specify _________________________

15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)

16. Continuation Sheet(s) attached: Yes No

17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352
. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: ________________________________ ________
Print Name: ________________________________ _______
Title: ________________________________ ____________
Telephone No.: ____________________ Date:___________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files

Page 1 ends

/33 0D\
Not Applicable
Maha Alfakhouri
President / CEO
(714) 312-0317 10/24/2022
i-20

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City of Hemet 15%
Construction Management and Inspection Services for Hemet Valley Bikeway Project City of Hemet
FCG Consultants, Inc. ✔
Construction Management & Inspection 46140
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38637Material Testing - MB Pro 40.49
93 Maha Alfakhouri
President / CEO
(714) 312-0317
10/24/2022
i-21

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Local Assistance Procedures Manual Exhibit 15-H
Proposer/Contractor Good Faith Effort
EXHIBIT 15-H: PROPOSER/CONTRACTOR GOOD FAITH EFFORTS
Cost Proposal Due Date ___________________ PE/CE
Federal-aid Project No(s). _____________________ Bid Opening Date ___________________ CON The established a Disadvantaged Business Enterprise (DBE) goal of _____Bfor this contract. The information provided herein shows the required good faith efforts to meet or exceed the DBE contract goal.

Proposers or bidders submit the following information to document their good faith efforts within five (5) calendar days from cost proposal due date or bid opening. Proposers and bidders are recommended to submit the following information even if the Exhibit 10-O1: Consultant Proposal DBE Commitments or Exhibit 15-G:

Construction Contract DBE Commitment indicate that the proposer or bidder has met the DBE goal. This form protects the proposer’s or bidder’s eligibility for award of the contract if the administering agency determines that the bidder failed to meet the goal for various reasons, e.g., a DBE firm was not certified at bid opening, or the bidder made a mathematical error.

The following items are listed in the Section entitled “Submission of DBE Commitment” of the Special Provisions, please attach additional sheets as needed:

A. The names and dates of each publication in which a request for DBE participation for this project was placed by the bidder (please attach copies of advertisements or proofs of publication):

Publications Dates of Advertisement
B. The names and dates of written notices sent to certified DBEs soliciting bids for this project and the dates and methods used for following up initial solicitations to determine with certainty whether the DBEs were interested (please attach copies of solicitations, telephone records, fax confirmations, etc.):

Names of DBEs Solicited Date of Initial Solicitation Follow Up Methods and Dates

Page 1 of 3 ends

May 2020
10/24/2022
5186(018)
City of Hemet

15.00 %
Not Applicable - FCG Consultants, Inc. is DBE Certified Not Applicable
i-22

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22885 Savi Ranch Parkway, Suite G
Yorba Linda, California 92887
Tele | 714.312.0317
Fax | 714.312.0793
www.fcgconsultants.com
Grade Separations
Railroad
Transit
Highways
Freeways
Bridges
Water Lines
Sewer Lines
Wastewater
Street Lighting
Signalized Intersections
Fiber Optics
Landscape
Hardscape
Striping
SWPPP
Capital Improvements
Public Works
Transportation
Design-Build
CMGC
Ports
Airports
School Districts
Trusted Partner
for
Construction
Management and
Inspection Services

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NOV 2021-NOV 2022
USA

PROPOSAL FOR

CM AND INSPECTION SERVICES FOR

HEMET VALLEY BIKEWAY PROJECT
FEDERAL-AID PROJECT No. 5186(018); CIP 5696

CITY OF HEMET
October 24, 2022

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2 PROPOSAL FOR CM AND INSPECTION FOR HEMET VALLEY BIKEWAY PROJECT

CITY OF HEMET

TABLE OF CONTENTS

APPENDIX C - FORMS

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OCTOBER 24, 2022 | MC26097

PROPOSAL FOR

CM AND INSPECTION SERVICES FOR

HEMET VALLEY BIKEWAY PROJECT
FEDERAL PROJECT No. 5186(018); CIP 5696

CITY OF HEMET
October 24, 2022

TO: City of Hemet
Attn: Noah Rau, PE
Public Works Director/City Engineer
City of Hemet Engineering Department
445 E. Florida Ave
Hemet CA 92543
Submitted via: Planetbids

FROM: Chuck Stephan, PE
Vice President
3190 Shelby Street, Bldg C.

Ontario, CA 91764
T: (909) 890-9693 | www.koacorp.com
[email protected]

NOV 2021-NOV 2022
USA

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2141 W. Orangewood Avenue, Orange, CA 92868
T: (714) 573-0317 | F: (714) 573-9534 | www.koacorp.com

MONTEREY PARK ORANGE ONTARIO SAN DIEGO LA QUINTA CULVER CITY

SECTION 1: INTRODUCTORY
LETTER
DATE
October 24, 2022
TO
Attn: Noah Rau, PE
Public Works Director/City
Engineer
City of Hemet Engineering
Department
445 E. Florida Ave
Hemet CA 92543
Submitted via: Planetbids

FROM
Chuck Stephan, PE Vice
President
KOA Corporation
(310) 525-0678
[email protected]
www.koacorp.com

PROJECT MANAGER
Chuck Stephan, PE Vice
President
KOA Corporation
(310) 525-0678
www.koacorp.com

PROJECT OFFICE

LOCATION
3190 Shelby Street, Bldg C
Ontario, CA 91764
T: (909) 890-9693
F: (714) 573-9534

PROPOSAL FOR
CM and Inspection
Services for Hemet Valley
Bikeway Project

KOA Corporation (KOA) appreciates the opportunity to submit qualifications to the City of Hemet for CM and Inspection Services for the Hemet Valley Bikeway Project. KOA has the expertise and resources required to assist the City in a timely and efficient manner for this important federal-aid bikeway project. We are committed to working seamlessly with your staff and project team to ensure the successful delivery of tasks assigned from this contract.

The KOA team, our project systems, and our entire management structure are geared to providing flexible services to agencies such as yours. We assure that our key personnel will be assigned to the proposed contract for its duration and will not be removed or replaced by us without concurrence from the City of Hemet. Every member of our proposed team is available to be committed immediately to any projects assigned to us.

KOA has teamed with MTGL and RT Engineering Associates (RTEA) to provide the QAP material testing, and Labor Compliance and Federal-Aid Office Engineering services, respectively. Both firms have DBE certifications.

KOA acknowledges Q&A 1-3 as shown on Planetbids.

As KOA’s Vice President, I am authorized to represent and sign contracts on behalf of KOA. I attest that all information submitted with this submittal of qualifications is true and correct. This proposal is valid for 90 days following submittal. KOA has no conflict of interest in regards to this proposal or the included scope of work. KOA has no exceptions to the Standard Agreement. There are currently no suspensions, debarments, voluntary exclusions or ineligibility determinations by any federal agency regarding KOA Corporation. KOA is registered with the State of California Department of Industrial Relations for construction inspection work. KOA maintains policies aimed at eliminating unlawful discrimination.

Sincerely,
KOA Corporation
Chuck Stephan, PE Vice President

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SECTION 2 | CORPORATE PROFILE
2 RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

Business Name: KOA Corporation (since 2007: formerly Katz Okitsu & Associates) Business Status: California S Corporation

Founded in 1987, KOA is a leading provider in civil engineering, traffic engineering, transportation planning, and construction management services for public agencies and private sector clients. We offer our clients technical knowledge, innovative solutions and responsive services. The hallmark of our success is our dedication to each and every project and our desire to leave a legacy of extraordinary contributions to our communities. Our staff includes certified transportation planners, registered civil and traffic engineers, project/ construction managers, and construction inspectors. With six offices located in Southern California, KOA has provided engineering services for many dozens of local municipalities throughout Southern California.

TRANSPORTATION AND TRAFFIC ENGINEERING SERVICES
KOA has a reputation for innovation and leadership in the design and engineering of transportation systems throughout Southern California. We have demonstrated transportation engineering leadership in all aspects of our streets and highways including traffic signals, intelligent transportation systems (ITS), communications, signal timing and operations, street lighting, intersection design, highway design, parking, worksite traffic control, active transportation and complete streets, transit systems, bikeways, ADA compliance, and systemic safety analysis reporting.

GENERAL CIVIL ENGINEERING AND LAND DEVELOPMENT
KOA has extensive experience in civil engineering design. Our staff of registered professional engineers and designers have provided civil engineering services on many award-winning projects throughout Southern California. KOA provides multiple civil engineering services including, but not limited to plan and profile design, pavement rehabilitation, utility coordination and relocation, bulb-out design, bikeways and street widening.

All designs are meticulously reviewed by our senior staff to check compliance with current standards and guidelines. We utilize AutoCAD and Civil 3D software to simulate proposed improvements to verify our design intent.

CONSTRUCTION MANAGEMENT AND INSPECTION
KOA has a complete Construction Management division consisting of 20+ Resident Engineers, Construction Managers, and Construction Inspectors with decades of experience in various expertise in public works projects including streets, developments, pipelines, structures, facilities, bikeways and parks. We have 35 years of CM and Inspection experience with local, state and federal- aid funded public works projects.

KOA Corporation does not hold controlling or financial interests in any other organization nor is owned or controlled by any other person or organization.

YEARS IN BUSINESS
35 SPECIALIZED EXPERTISE
Civil Engineering
Grant Writing
Grant Administration
Construction Management
Construction Inspection
Program Management
Traffic Engineering
Transportation Planning
Active Transportation
Highway & Transportation
Design

FORM OF THE

ORGANIZATION
S Corporation

EMPLOYEES
~110

DIR REGISTRATION
1000018374

LOCATION OF OFFICES
Monterey Park
Orange
Ontario
San Diego
La Quinta
Culver City

PROJECT OFFICE

LOCATION
3190 Shelby Street, Bldg C.

Ontario, CA 91764
(909) 890-9693
8 office staff + 6 CM/Inspectors

MAIN CONTACT
Chuck Stephan, PE
Vice President
(310) 525-0678
[email protected]

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SECTION 2 | CORPORATE PROFILE
3 RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

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SECTION 2 | CORPORATE PROFILE
4 RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

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SECTION 2 | CORPORATE PROFILE
5 RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

COMPANY HIERARCHY / ORGANIZATIONAL CHART

KOA proposes Mr. Chuck Stephan as the Project Manager and Resident Engineer for this proposal. His division will include Mr. Kevin Higgins as the Assistant Resident Engineer, and one or more Construction Inspectors as needed.

Staff will be based out of KOA’s Ontario office.

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SECTION 3 | STATEMENT OF QUALIFICATIONS
6 RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

KOA has recent experience on similar federal-aid projects including but not limited to the following:

Construction Management and Inspection
City of Inglewood HSIPL Centinela Avenue Median & ADA Improvements and Traffic Signal Modifications and Street Improvements
City of El Monte STPL Ramona Boulevard Rehabilitation Project City of El Monte FTIP Ramona Blvd and Valley Blvd Intersection Improvements Project City of South El Monte HSIPL Thienes Avenue and Tyler Avenue Traffic Signal and Lighting Project Improvements
City of Palm Springs HSIPL Traffic Signal Improvements
City of Moreno Valley HSIPL Advanced Dilemma Zone Detection Systems at 65 Intersections Project City of Ontario ATP Safe Routes to School Pedestrian Improvements Around Haynes, Vista Grande and Oaks Schools
City of Redondo Beach HUD Citywide Curb Ramp Improvements 2021 City of Rancho Mirage Highway 111 Street Rehabilitation City of Garden Grove HSIP Traffic Signal Modifications and Pedestrian Countdown Signal Head at Various Locations
City of Corona CDBG Sidewalk Improvement Project

Design Projects
City of Moreno Valley ATP Juan Bautista Trail (ATP2)
City of Moreno Valley ATP Juan Bautista Trail (ATP4)
(KOA provided engineering design services to prepare the Preliminary Alignment and planning document for this nine-mile long cross-city trail project; PSE design for two federal-aid funded segments; and construction support for the ATP 2 segment.)
City of Highland/Redlands ATP Highland/Redlands Connector Trail City of Highland ATP City Creek/Alabama Street Bikeways City of Rialto HSIP Citywide Ped Head Upgrade
City of Culver City HSIP Left Turn Traffic Signal
City of South Pasadena HSIP Flashing Crosswalk
City of Redlands HSIP Orange-Pioneer Traffic Signal
City of Monterey Park HSIP Traffic Signal Improvements City of Pico Rivera HSIP Traffic Signal Improvements
City of Orange HSIP Orange Chapman Ave Traffic Signal Improvements City of Pico Rivera HSIP Citywide Traffic Signal Improvements City of Placentia HSIP Cycle 9 PSE
City of Yorba Linda HSIP City-Wide Pedestrian PB- (Includes CM) City of Palm Springs HSIP Traffic Signal Improvements
City of Lake Elsinore HSIP Traffic Signal Intersection Improvements City of Eastvale HSIP Citywide Retroreflective Signal Indicators

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7 RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

SECTION 4 | RELEVANT EXPERIENCE

CITY OF EL MONTE, RAMONA BOULEVARD
REHABILITATION PROJECT, STPL-5210(025)
EL MONTE, CA | KOA
KOA provided construction management and inspection services for this federally funded project which consisted of asphalt and concrete removals; asphalt roadway pavement grind and overlay; stormwater bioswales; ADA curb ramps; concrete curb and gutters, cross gutters, and sidewalks; street medians; landscaping and irrigation; utility adjustments; traffic signing; and pavement striping and marking.

REFERENCE: Leonardo Torres, City Engineer, (626) 580-2055, ltorres@ elmonteca.gov | DURATION: 5/2020 – Present | CONSTRUCTION VALUE:

CITY OF SANTA MONICA, CITYWIDE IMPROVEMENTS,

TRAFFIC SIGNAL SYNC
Santa Monica, CA | KOA
KOA provided construction management and inspection services for this multi-modal signal detection project which involved traffic signal upgrades at 11 intersections within the City. Work consisted of new traffic signal poles and foundations; signal heads and indicators; detection and communication equipment; fiber optics; electrical and lighting modifications; concrete sidewalk, curb, gutter repairs; curb ramps; and roadway pavement resurfacing.

REFERENCE: Jay Dinkins, Principal Traffic Engineer, (310) 458-8963, [email protected] | DURATION: 10/2021 – 6/2022 | CONSTRUCTION VALUE: $691,600 | KOA FEE: $80,233 | STAFF: Chuck Stephan, Shirjeel Muhammad, Anthony English

CITY OF INGLEWOOD, CENTINELA AVENUE MEDIAN &

ADA IMPROVEMENTS AND TRAFFIC SIGNAL
MODIFICATIONS HSIPL-5164(033), AND STREET
IMPROVEMENTS, FY 2020-2021
INGLEWOOD, CA | KOA
KOA is providing construction management and inspection services for a major arterial improvement in the City of Inglewood. The project includes traffic signal modifications; full width improvements with ADA curb ramps; curb, gutter, sidewalk, and driveway repairs; median islands; AC and PCC pavement repairs; landscaping and irrigation; traffic signing; and pavement striping and markings.

REFERENCE: Kenrick Sanderlin, Project Manager, (310) 412-5333, [email protected] | DURATION: 4/2021 – Present | CONSTRUCTION VALUE: $6,850,740 | KOA FEE: $418,760 | STAFF:

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8 RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

SECTION 4 | RELEVANT EXPERIENCE

City of Palm Springs – HSIP Cycle 7 Traffic Signal Improvements HSIPL-5282(046), Palm Springs CA:

Construction Manager. This project currently in construction will provide traffic signal improvements at 17 intersections throughout the City. The work will primarily install an Advanced Dilemma Zone Detection System at each of the proposed intersections including the installation of radar/video detection and replacing the existing signal hardware as necessary. The construction work also includes replacing signal poles and curb ramps as required. The Project is made possible by funding through the Highway Safety Improvement Program (“HSIP”) federal aid provided through the Fixing America's Surface Transportation (“FAST”) Act. All federal aid funds programmed on local agency projects are coordinated through the California Department of Transportation (“Caltrans”). The construction estimate is $2,319,230. The tentative construction schedule is 400 calendar days including contract administration, procurement, construction, as-builts and close-out. (NOTE: The project design has required a number of changes due to differing field conditions and utility conflicts which have incurred delays and design changes. KOA is currently managing these changes with the City, design engineer, and contractor). Subconsultants include RT Engineering & Associates (DBE) for Labor Compliance, Office Engineering, and Contract Administration, and Aragon Geotechnical (DBE) for material testing services.

KOA provided daily inspections, Reports, Weekly Statement of Working Days, monitoring, document control / filing per Caltrans Local Assistance Procedures Manual, submittal review and coordination, review of traffic plans, design clarification and change order review, scheduling review and recommendations, change order processing as applicable, dispute resolution and avoidance, invoice approvals and progress payments for the contractor, preparation of reports, construction management and weekly progress reports, ensuring site safety, agency coordination, and overseeing contractor As-built drawings. Reference: Donn Uyeno, PE, Principal Engineer, City of Palm Springs, 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262 (760) 323-8253 Ext. 8744, [email protected] KOA Staff: Kevin Higgins, CM, Dean Self, Construction Inspector. Project Cost:
$2.3M

City of S. El Monte On-Call - Thienes Avenue and Tyler Avenue Traffic signal and Lighting Project Improvements. 2018 Federal Project No. HSIPL 5352 (014), City Project 67-900-9020-291 - KOA provided Construction Management, Inspections and Labor Compliance on this Federal project. The project consists of the contractor providing all required equipment and labor personnel for two (2) phases. Phase 1 – to pothole all utilities prior to construction and install all required conduits and Phase 2 - contractor to provide all equipment and labor to install all poles, cabinets, signal heads, camera, pull conductors and turn on signal at the completion of the project. The total project duration is forty five (45) working days from the contractor notice to proceed.

KOA provided CM and construction inspection services for pre-construction, construction, and post-construction activities. KOA provided daily inspections, RE Reports, Weekly Statement of Working Days, monitoring, document control / filing per Caltrans Local Assistance Procedures Manual, submittal review and coordination, review of traffic plans, design clarification and change order review, scheduling review and recommendations, change order processing if applicable, dispute resolution and avoidance, QA/QC Inspections, invoice approvals and progress payments for the contractor, preparation of reports, construction management and weekly progress reports, ensuring site safety, agency coordination, and overseeing contractor As-built drawings. Reference: Okan Demirci, PE, City Engineer, City of S. El Monte. 411 Santa Anita Ave., S. El Monte, CA (714) 319-6137 [email protected] KOA Staff: Kevin Higgins, CM, Cris Cole, Construction Inspector. Project Cost: $640,000.00

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9 RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

SECTION 4 | RELEVANT EXPERIENCE

City of Rancho Mirage “On-Call” Contract - Highway 111 Street Rehabilitation from Bob Hope Drive to East City Limit – Project No. C.P. 13- 287, Federal Project No. 5412(013). KOA supported this project and provided Part-Time Construction Management for this project at 16-20 hours per week and approximately for 11 weeks during construction activities based on the 75 calendar day work schedule per the project specifications. KOA’s Mr. Higgins conducts and attends all project meetings, assists the City with Submittals and RFI’s, kick-off meetings, as well as constructability review, RE Reports, coordination with the soils company and project inspector, reviewing quantities and invoices for payment, Caltrans project paperwork per the Local Assistance Procedures Manual for Federally Funded projects, and all close out and final reports. The specific work for this scope included the construction of the Highway 111 Street Rehabilitation Cold in Place Recycled Paving and Hot Rubberized Asphalt, and 13 Handicap Ramp Modification and Replacement, traffic Signal modification and loop replacement, striping, and landscape restoration . Reference: City of Rancho Mirage, Bill Enos, PE, City Engineer - Public Works Dept., Highway 111, Rancho Mirage, CA, (760) 578-9455. KOA Staff: Kevin Higgins, CM. Project Cost; $900,000.00

Foothill Boulevard Master Plan Improvement Project, City of Claremont – KOA provided Construction Management, Inspections and Materials testing on this current project consisting of 2.8 miles to construct numerous improvements of the Foothill Boulevard Master Plan which includes traffic control, clearing and grubbing, roadway excavation, removal and replacement of curb and gutter, sidewalks, and driveways, Class 1, 2 and Class 4 bicycle lanes, 10 concrete bus pads and shelters, concrete cross gutters, alley way driveways, local depressions, parkway drains, pavement improvements, walls, storm drain work that includes various RCP, catch basins, manholes, cobble bio-retention basins, drywell underground storage, 6 new traffic signalized intersections, street lighting, landscaping and irrigation, and the installation of bus shelters and furniture and amenities, trellis structures, monuments signage, and full landscaping. KOA oversaw the construction management and inspections on the entire project for the City and provided construction inspections, daily reports, labor compliance, contractor compliance, utility coordination, conducted / attended weekly project meetings, negotiated, approved, quantities, and extra work, maintained project photos and records, met with City officials and town residents, verified quantities, coordinated any soils testing, provided daily inspections, managed 7 funding sources, and coordinated with the contractor while assisting in re-design of numerous survey errors on the plans for this $15 Million project. Reference: Vince Ramos, City Project Manager, City of Claremont, 207 Harvard Ave. N, Claremont, Ca 91711, (909) 319-6137, [email protected] KOA Staff: Kevin Higgins, CM, Chuck Stephen, PM, Gordon Roberts, Construction Inspector.

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SECTION 4 | RELEVANT EXPERIENCE

RTEA

City of Moorpark Department of Public Works - Asphalt Overlay of Spring Road, Princeton Avenue, Poindexter Avenue & Gabbert Road ($2M), October 2017 – February 2018
RT Engineering & Associates (RTEA) provided Construction Management, Engineering & Inspection Services.

Responsibilities: construction management & contract administration services on Asphalt Overlay of Spring Road, Princeton Avenue, Poindexter Avenue & Gabbert Road, located in the City of Moorpark. The proposed improvements consisted of asphalt cold milling, placement of approximately 2,400 tons of rubberized asphalt concrete, thermoplastic striping, and related work as required by the project plans and specifications. RTEA supported FCG with submittal review and project close out documentation, per LAPM Ch. 17. (Ab Fakhouri, Abel Moreno)

City of Norwalk Department of Public Works - Alondra
Pavement Rehabilitation Project ($1.7M), June 2015 – February 2016
RT Engineering & Associates (RTEA) provided Construction Management, Engineering, Inspection, and public outreach services .

Responsibilities: RTEA generated construction staging/phasing for distribution to the businesses and owners within the project limits and went door to door informing them of the project. We prepared flyers in Spanish and had capability of speaking in Spanish and in English to the surrounding community. RTEA supported FCG with submittal review and project close out documentation, per LAPM Ch. 17.

Project Elements: Pavement rehabilitation, PCC placement, ADA ramps, cross walks, traffic loops, traffic signal modifications, traffic control, AC pavement, driveways, sidewalk, and utility relocations. (Abel Moreno)

City of Norwalk Department of Public Works - CIP - Pioneer Blvd.

Pavement Rehabilitation Project ($2M), September 2017 – March 2018 RT Engineering & Associates (RTEA) provided Construction Management Support including scheduling services. RTEA conducted Base Line Schedule reviews and Monthly Schedule Updates. Responsibilities: RTEA was asked to provide scheduling service on this project. (Regina Talamantez) Project Location & Elements: The City of Norwalk Pioneer Boulevard Pavement Rehabilitation Project was between Alondra Boulevard and Rosecrans Avenue. The project included: landscaping, irrigation, utility coordination, hardscape removals and replacements, raised medians, traffic signals and pedestrian crosswalks.

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SECTION 5 | REFERENCES

City of Inglewood
Kenrick Sanderlin, Project Manager
(310) 412-5333
[email protected]
Centinela Avenue Median & ADA Improvements and Traffic Signal Modifications HSIPL-5164(033), and Street Improvements, FY 2020-present

City of Palm Springs
Donn Uyeno, PE, Principal Engineer
(760) 323-8253 Ext. 8744
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262
[email protected]
HSIP Cycle 7 Traffic Signal Improvements HSIPL-5282(046), Palm Springs CA – 2021-present

City of South El Monte
Okan Demirci, PE, City Engineer
(714) 319-6137
411 Santa Anita Ave., S. El Monte, CA
[email protected]
Thienes Avenue and Tyler Avenue Traffic signal and Lighting Project Improvements. 2018 Federal Project No. HSIPL 5352 (014), City Project 67-900-9020-291 – completed

City of Rancho Mirage
Bill Enos, PE, City Engineer
Public Works Dept.

Highway 111, Rancho Mirage, CA
(760) 578-9455
Highway 111 Street Rehabilitation from Bob Hope Drive to East City Limit – Project No. C.P. 13-287, Federal Project No. 5412(013) - completed

City of Claremont
Vince Ramos, City Project Manager
(909) 319-6137
207 Harvard Ave. N, Claremont, Ca 91711
[email protected]
Foothill Boulevard Master Plan Improvement Project – completed 2021

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SECTION 6 | PROJECT TEAM

PROPOSED ORGANIZATIONAL CHART

CHUCK STEPHAN, PE

PRINCIPAL-IN -CHARGE / PRINCIPAL ENGINEER / PROJECT MANAGER

DIRECTOR OF CONSTRUCTION MANAGEMENT DIVISION

LEAD CIVIL DESIGN ENGINEER, QA/QC
Mr. Stephan has 40 years of experience in engineering, design and project management on projects for many municipalities and private firms. He has diverse project experience in planning, design, management, and construction of transportation, educational, institutional, industrial, aerospace, municipal, residential and commercial projects. Mr. Stephan works in multiple capacities as Principal-In-Charge, project manager, project engineer, lead engineer, design engineer, and construction manager/engineer in both the civil and construction management disciplines. He has experience in ADA improvements, streets, bike lanes, bulbouts, water, sewer, landscaping, medians, parking lots, and site improvements. Mr. Stephan has managed various funding sources including state, local, and federal-aid projects; SR2S; SRTS; STPL; HSIP; and CDBG.

KEVIN HIGGINS

ASSISTANT RESIDENT ENGINEER / CONSTRUCTION MANAGER
Mr. Higgins has 25 years of experience in the construction industry that enables him to work independently or under the direction of others. Placing a strong value on teamwork, he has worked closely with engineers, contractors, designers, landscape architects, agency staff, and other inspectors to resolve field issues. As a Project Manager/Supervisor and Inspector, he has successfully run large-scale jobs, in excess of $80 Million, and supervised crews of up to 50 people on several building projects, over 20 park-sites, 25 roadway widening projects, over 50 land development community infrastructure projects that included LMD, CFD, HOA and public landscaped areas for numerous cities and agencies throughout Southern California. Skills: Plan review, permit processing, contract administration, construction management and inspection, verification of materials, completion of daily reports, scheduling activities, staff supervision, quality control, progress reports, labor compliance, agency coordination, project reports, bid process, pre-construction meetings, utility coordination, inspection procedures, surveying and CONSTRUCTION INSPECTOR .

Gordon Roberts
Dan Chapman (alt)

ASSISTANT RE
CONSTRUCTION MANAGER .

Kevin Higgins

LABOR COMPLIANCE
OFFICE ENGINEERING .

RTEA (DBE)

PROJECT MANAGER
RESIDENT ENGINEER .

Chuck Stephan, P.E.

Vice President

MATERIAL TESTING/
SPECIAL INSPECTION .

MTGL (DBE)

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SECTION 6 | PROJECT TEAM

office engineering, Scheduling; Microsoft Projects, Primavera, Expedition Contract Manager and MS Office Suite.

Technical knowledge: Municipal projects, roadways and bridges, land development communities, commercial buildings, flood control channels and basins, infrastructure and dry utility systems, and residential housing. In depth knowledge of CALTRANS Standard Plans and Specifications and road, infrastructure, SWPPP construction practices.

Kevin is currently providing Assistant RE/Construction Management services on similar federal aid projects.

GORDON D. ROBERTS

SENIOR CONSTRUCTION INSPECTOR
Mr. Roberts has over 40 years of energetic, reliable strong commitment to professional work ethic, and diverse experience in progressively responsible positions from heavy equipment operator to superintendent to general engineering & building contractor including multiple trades contractor to project designer and inspector. Years of experience working with a paving and slurry contractor. Mr. Roberts interacts cooperatively at top management levels with input into planning, safety, goal setting, operations, policy decisions. and building code implementations. Mr.

Roberts possesses authoritative knowledge of building codes and regulations, plan reading and interpretation, multiple trades and overall respected construction practices. Mr. Roberts interacts cooperatively with architects, engineers, general contractors, inspectors, other supervisors and the public. Mr. Roberts conveys excellent communication and interpersonal skills; interacts well with widely diverse groups; easily gains confidence and cooperation; additionally, bi-lingual utilization of his construction / conversational Spanish proves a strong field communication asset. Mr. Roberts has managed crews of 30+; stressing quality work and safety.

DAN CHAPMAN, Jr.

SR. CONSTRUCTION INSPECTOR
Mr. Chapman has over 25 years of experience within civil engineering as a construction inspector, pavement engineer and construction materials manager. He has worked on a variety of projects that has included, Federal Highway Administration, Federal Aviation Administration, California Department of Transportation, Various Counties, City, and Special Districts. With an extensive knowledge of State and Federal Highway procedures including Site Management, Pay Estimates, Documentation and Project Specifications. Past inspection/office engineering projects included various roadways, bridges, airport runways and taxiways, asphalt and concrete pavements, asphalt overlay, review of shop drawings, and observation. His experience includes construction management, contract administration, staff augmentation, plan checking, design constructability and bid review.

REGINA TALAMANTEZ (RTEA)

LABOR COMPLIANCE / OFFICE ENGINEERING
As a Construction Manager & Project Manager, Regina has demonstrated her expertise in delivering complex transportation projects and public works projects on time and under budget in a safe manner. Regina is a licensed civil engineer with over 30 years of experience working in construction management, design, and program management services. Regina started her career as a bridge designer for Caltrans and after three years transferred to Office of Structures Construction. She has over 10 years working directly on highway bridge and freeway projects and has spent over 20 years managing public works CIP projects.

DEREK TIPPS (MTGL)

MATERIAL TESTING
Mr. Tipps has been in the construction industry performing Material Testing and Inspection since 1999. He is proficient in providing an array of testing services for all areas of construction, particularly highway construction and heavy civil construction. Derek’s experience extends to bridges, tunnels, airports, highways, channels, wastewater facilities, roads, rail (heavy and light), and various other vertical and horizontal construction projects. Derek has been continuously Caltrans certified for the duration of his career.

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SECTION 7 | DESCRIPTION OF SERVICES

UNDERSTANDING OF PROJECT
This important project will provide a complete bicycle corridor crossing the City of Hemet from the northerly city limit to a new transportation mobility station located along the NMTP Salt Creek Corridor. The trail will provide connections to multiple activity centers across the City including residential neighborhoods, retirement community, commercial center, manufacturing, school, and recreation properties.

The trail crosses numerous traffic signal, STOP control and uncontrolled intersections. It includes Class II and III (on street bike lanes and sharrows) bike facilities; bike detection at traffic signals; bike boxes. Stop controlled intersection improvements include corner bulbouts and ADA ramps with high visibility crosswalks. Signalized intersections include designated green painted bike lanes and bike boxes with detectors, and curb ramp improvements.

The nearly five miles of street improvements include curb ramps, sidewalks, driveways, curb & gutter, cross gutters, spandrels, AC mill and overlay, AC paving, median modifications, landscape and irrigation restoration, slough wall, tree removal, utility relocation and adjustments, striping and signing, a new bike route parking lot, and other miscellaneous work. Bike repair stations include benches, bike racks, and tools.

90 working days are allotted for construction. The CIP budget shows an estimated $2.5MM project cost. The project includes federal-aid funding, and has established a Disadvantaged Business Enterprise (DBE) goal of 15% for the Construction Management portion of the work.

Bike Boxes at signalized intersection Bulbouts

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SECTION 7 | DESCRIPTION OF SERVICES

PROJECT LOCATION

NORTHERLY TERMINUS AT NORTH CITY LIMIT

SOUTHERLY TERMINUS AT SALT CREEK TRAILHEAD

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SECTION 7 | DESCRIPTION OF SERVICES

SCOPE OF SERVICES
KOA will provide the requested construction management/resident engineer, construction inspection, material testing, and labor compliance services with our experienced and capable team. Material testing will be provided by MTGL, and labor compliance/office engineering by RTEA. Both are DBE certified and will meet the required 15% participation goal. Our team has practical design and construction experience with similar projects, and with federal-aid funding and Caltrans compliance, as this RFP. KOA agrees with the scope of services as noted in the RFP and as follows:

PRE-CONSTRUCTION COORDINATION
Our pre-construction coordination services will include a constructability review of the final PS&E, coordination with utilities, and preconstruction coordination with affected stakeholders, Contractor, and City staff.

CONSTRUCTION MANAGEMENT
KOA will provide Construction Management/Resident Engineer services throughout the construction effort. The CM/RE/Asst CM/RE will provide for the following efforts:
• Attend and conduct project-related meetings, including preconstruction meeting and weekly project meetings.
• Maintain project files per Caltrans Construction Manual (Section 5-102) and LAPM/federal-aid requirements (with RTEA).
• Supervise construction observation/inspection.
• Review and file construction inspector’s daily reports. • Assure contractor adheres to labor compliance requirements (with RTEA). • Issue a Weekly Statement of Working Day report. Maintain weekly schedule updates and 3 week look ahead schedule. Maintain project schedule and budget.
• Coordinate with the City’s Project Manager, design engineer, utility companies, and other agencies. Assist in acquiring all necessary permits with respective agencies. • Review and track submittal approvals.
• Provide public outreach.
• Review and make recommendations for contractor progress payments. • Review and make recommendations regarding the contractor’s request for contract change orders, and RFI’s, RFC’s, NOPC’s, traffic control plans, extra work requests, etc. Transmit directives to Contractor. • Maintain a set of “as-built” plans.
• Arrange for a final walk-through inspection and prepare a “punch list”.

CONSTRUCTION INSPECTION
KOA will provide full-time Construction Inspection services (40 hours per week) with our experienced inspection staff. KOA has adequate alternate resources to provide additional and backup support services as needed. The CI will provide for the following efforts:
• Perform daily on-site observations of the progress and quality of construction to determine if the work being performed is in general conformance with the contract documents. • Be thoroughly familiar with the project plans and specifications, City standards, Caltrans Standard Specifications, Caltrans Standard Plans, and the Standard Specifications for Public Works Construction ("Green Book").
• Know State of California Construction Safety Orders (CaIOSHA), traffic control practices as specified in the California MUTCD, and be familiar with the construction requirements of Storm Water Pollution Prevention Program.

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• Attend project meetings.
• With the CM/RE, assist in maintaining project budget and schedule. • Monitor traffic control, BMP’s, USA and traffic control measures. • Verify material deliveries match submittals.
• Coordinate material testing services.
• Maintain project diary.
• Immediately notify the City of any directives, recommendations, or notices from other agencies. • Exercise reasonable care and diligence to discover and promptly report to the City all defects or deficiencies in the materials or workmanship used in the Project.
• Coordinate with City staff and dispatch emergency services; transit agencies; schools; waste disposal, and other stakeholders.
• Coordinate with utility agencies.
• Prepare daily inspection reports with the following items and transmit them to the City:

 Labor (Trade and Classification)
 Hours worked
 Equipment used
 Description of activities
 Quantities constructed
 Problems, issues, accidents, disputes, claims
 Directives and Field Orders
 Resolution of issues
 Materials delivered and/or incorporated into the work  Stormwater protection
 Safety measures and issues
 Traffic Control measures
 Weather
 Recommendations to the CM for non-performance or other issues

POST-CONSTRUCTION CLOSEOUT
KOA will assist the City in completely closing out the project, including:
• Development of the construction “punch list” and “punch list” schedule of remaining work • Verification that all work is complete
• Final project photographs
• Completion of required project documentation including systems and equipment manuals, start-up testing, and other pertinent documents.
• Verification of material testing compliance and remedial measures • Verification of survey monumentation compliance
• Submittal of As-Built plans
• Review final progress payment and provide recommendation for release of retention • Delivery of project files to the City (in printed and digital format).

Upon project completion, one (1) set of project notebook, including all project records, shall be forwarded to the City, in three (3) ring binder, prominently labeled on the face and spine with the title: Construction Management Services for the Hemet Valley Bikeway Project; Federal Project No. 5186(018); CIP 5696 . Additionally, a copy of the record of the project shall be provided in Portable Document Format (PDF) on one (1) USB thumb drive.

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Project binder, both hard copy and PDF, shall be organized in accordance with Caltrans Construction Manual, Section 5-102.

QUALITY ASSURANCE / QUALITY CONTROL PROCEDURES
KOA has developed Construction Management (CM) procedures that are used as a baseline for capital improvement construction projects. Since every project is unique, we will tailor our procedures to the City’s needs for this project. Procedures for these projects will include a full review of the plans and specifications to develop complete checklists of requirements for construction operations, documentation, and reimbursement requests.

KOA’s quality control plan is written for each aspect of construction management and design. The issues addressed include: adherence to budget; generating a forecast of all potential expenses to maximize time for financial decisions; monitoring and addressing schedule issues; safety monitoring; quality monitoring; progress reporting; documentation control; construction management budget; and morale check of the team. KOA’s main objectives are to construct a project that meets or beats the project requirements with the most economical cost and with minimal frustration for the City. We also strive to fully closeout projects quickly and efficiently with no remaining issues to resolve.

The primary objective of KOA’s quality control program is to ensure that every aspect of the work is, constructed in accordance with the contract documents and approved submittals, in compliance with the applicable code and to industry standards, and consistent with the owner’s expectations. Regular quality control checks will include:
• Obtaining Contractor input regarding materials, means and methods. • Management of contract documents to assure that only the most current documents are used. • Management of submittals and approvals to ensure complete contract compliance. • Management of samples and all associated approvals to ensure contract compliance. • Verification of site conditions to ensure that all preparatory work required to be performed is complete and that the work areas are safe.
• Monitoring of all contract work-in-progress to ensure that quality standards are consistent with contract documents, which includes testing and deputy inspection. • Documentation of quality procedures, checklists, test and inspections. • Maintain detailed written and photographic records to protect the City against spurious claims.

GEOTECHNICAL AND MATERIAL TESTING (MTGL)
KOA will team with the geotechnical firm MTGL for geotechnical and materials testing in accordance with the project specifications and City approved QAP. KOA will coordinate QA/QC activities daily and review activities as they happen, to make sure that QA/QC procedures are followed, and deficiencies are resolved in a timely and efficient manner. The CM will maintain a chronological log of all records. Rejected work will be thoroughly documented, photographed, and tracked until repaired or replaced to the satisfaction of the City.

MTGL will provide:
• Soil inspection and testing
• Concrete inspection and strength testing
• Asphalt concrete construction inspection and testing
• Material testing Project Management services and final QA documentation

EARTHWORK OBSERVATION AND COMPACTION TESTING

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• Review of the project’s Geotechnical Report(s) by our Geotechnical Engineer and preparation of a transfer of geotechnical engineer letter.
• Observation of earthwork operations and relative compaction testing. • Perform necessary laboratory tests to evaluate the soils and aggregate base materials for project conformance. • Preparation of final reports summarizing our tests and observations conducted during construction

CALTRANS HOT-MIX ASPHALT CONCRETE (AC) INSPECTION AND TESTING • Placement Laydown Inspection and Compaction Testing. Specifically, at a minimum monitoring:
o temperature of the AC when arriving and when being placed and compacted. o equipment compacting the AC, including types, amount, and rolling procedures. o in-place density of the AC by nuclear method.

Samples of wet-mix AC will be taken at the project site at random locations and at frequencies based on the project specifications for laboratory testing, or as needed. • Laboratory Testing of HMA Wet-Mix AC.

Specifically, at a minimum testing:
o Hveem maximum density.
o Hveem Stabilometer.
o binder content.
o gradation of the extracted aggregates.

Special inspectors and/or technicians will provide daily field reports describing the work observed and stating compliance or non-compliance with the project documents. A copy of the daily report will be left with the on- site construction manager.

Laboratory test reports will be prepared by our laboratory manager, reviewed by an engineer or geologist, and distributed to the designated persons. Failing test results will be reported to the designated person(s) on the day of the test.

Project supervision will be provided by our experienced Field Supervisor and a Registered Civil Engineer (RCE) during construction. Duties will include reviewing special inspection reports, test results, and attend site meetings as required.

A final report of special inspections and materials testing will be prepared by an engineer that consists of a summary of the project special inspections and tests performed by MTGL for the project, and in accordance with the Caltrans LAPM and Construction Manual provisions.

SCHEDULE CONTROL
In a construction project, time is of the essence. The schedule is critical, as the public is impacted when projects are delayed, and Liquidated Damages penalties can be applied against the Contractor’s payment. Detailed scheduling is critical to the overall planning, progress, completion, and success of the project.

Upon award, the Contractor will be required to submit a fully detailed construction schedule for review and approval by the City, the CM, and as a contractual document for reference throughout the project. The Contractor will be required to update the schedule regularly to account for actual events, incorporate changes

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SECTION 7 | DESCRIPTION OF SERVICES

and additions, and provide weekly “look ahead” schedules. The schedule will be required to be adjusted to show completion within the required construction time allowed.

KOA will review the baseline construction schedule, including activity sequences and duration, schedule of submittals, and schedule of delivery for products with long lead times, and continually monitor schedule progress and tracking. KOA will compare the contractor’s monthly schedule updates to the baseline schedule and any approved time extensions, note any shortcomings and monitor and track corrections by the Contractor to keep the project schedule on track. KOA will closely monitor the contractor’s work. The Contractor will be required to submit a look-ahead schedule at the weekly meetings which will be updated weekly and presented at the weekly construction progress meetings. This is a very effective tool in helping to coordinate the construction operation, particularly regarding interface operations with the City’s activities. This tool will keep the entire team looking one-month ahead of the project and will facilitate proactive handling of project activities and issues. If necessary, KOA will negotiate time extensions due to change orders or other delays.

LABOR COMPLIANCE / OFFICE ENGINEERING (RTEA)
KOA will team with RTEA for the Labor Compliance and Office Engineering tasks. Labor compliance will ensure that the Contractor and subcontractors are adhering to state and federal prevailing wage rate requirements.

Work will include reviewing Certified payroll reports and comparing to the inspector’s daily reports noting labor and operator names and work classifications for the day, employee interviews, and to the prevailing wage determinations. We will flag and verify correction of noted discrepancies.

Office engineering will include populating and reviewing the files to ensure that project documentation is compliant with Caltrans LAPM and federal-aid record keeping requirements.

TIME FRAME
The project allows for a total of 90 construction working days. We propose that KOA team perform certain pre- construction tasks to prepare for the construction period, which can include a detailed review of the contract plans and specifications; field visit and photo documentation; utility and public outreach; agency and Contractor coordination; submittal review; and the preconstruction meeting. Two to four weeks should be allotted for this phase. Post construction activities will include completion of project documentation, including as-built plans and closeout of the final punchlist; final labor compliance report; final material testing report; Buy America compliance; site photos; final payment; field review with City public works staff; Notice of Completion; and transmittal of documentation to the City. A mid term and final audit with Caltrans should be expected. At least four weeks should be allotted for this task. We will support the Caltrans invoice submittals.

COMPANY POLICIES
It is the policy of KOA Corporation to comply with the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, KOA shall fully comply with such Prevailing Wage Laws. KOA will ascertain the prevailing rates of per diem wages in effect at the commencement of any relevant project for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at KOA’s principal place of business and at the project site. KOA shall indemnify and hold the agency, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

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SECTION 7 | DESCRIPTION OF SERVICES

Pursuant to Labor Code sections 1725.5 and 1771.1, KOA and all subconsultants shall be registered with the Department of Industrial Relations (“DIR”). KOA shall maintain registration for the duration of any project and require the same of any subconsultants. KOA shall comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR when and if necessary.

KOA maintains policies aimed at eliminating unlawful discrimination.

KOA has no conflict of interest in regards to this proposal or the included scope of work

There are currently no suspensions, debarments, voluntary exclusions or ineligibility determinations by any federal agency.

AGREEMENT
KOA respectfully requests consideration of the following proposed revisions to the contract agreement:

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TECHNICAL CAPABILITIES
KOA Corporation provides public agency Traffic and Transportation Engineering, Civil Engineering, Construction Management and Inspection services for public agencies in southern California. With a staff of over 100 professionals and our specialty subconsultant, we are capable of providing full services to the City of Hemet for this important project. KOA maintains 6 offices in southern California that are fully equipped with IT supported workstations, software (such as AutoCAD, Microstation, MS Office, MS Project, and specialty applications), laptop computers, mobile phones, tablets (for our field staff), cameras, survey equipment, UAV’s (drones), and other tools as needed for the job at hand. Each field staff has a vehicle for which they receive mileage reimbursement.

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SECTION 8 | RESOURCE ALLOCATION

Project
Manager/RE
Asst.RE/ Construction
Manager
Construction
Inspector
Admin
Task 1 Project Management / Coordination
4 8 8 4
4 8 4 2
4 16 2
8 24 32 4
20 56 46 10
Task 2 Construction Observation
4 40 20 4
8 20 20 2
8 16 20
24 180 680 40
8 44 40
52 300 740 86
Task 3 Materials Inspection and Testing
2 2 4
2 4
2 2 16 2
6 8 16 6
Task 4 Labor Compliance
2 8 4
2 4
2 2 4
2 2 2
2 4 4
6 12 8 18
Task 5 Post Construction Services
4 8 16
8 8 16
2 8 16
2 4 4 4
2 4 4
4 16 8 4
4 16 8 40
26 64 72 48
110 440 882 168

RESOURCE ALLOCATION TABLE
Construction Management and Inspection Services
City of Hemet

HEMET VALLEY BIKEWAY PROJECT
FEDERAL-AID PROJECT No. 5186(018); CIP 5696
MTGL 0 Material Testing and QAP Implementation
Materials Testing, Construction Testing & QAP (Allowance) Subtotal
Office Engineer/ Labor Compliance (See 10H-1)
Subtotal

5.5 Assess Final Payment and Release of Retention

5.6 Caltrans Invoice Assistance

5.7 Project File Deliveries
SUBTOTAL TASK 5

SUBTOTAL KOA
RTEA - Labor Compliance / Office Engineering

4.5 Monthly Labor Compliance Report
SUBTOTAL TASK 4

5.1 Evaluate Completion of Work

5.2 Final Inspection/Walkthrough

5.3 Punchlists and Completion of Items

5.4 Guarantees/Warranties Documentation

3.3 Post-Construction Report and Certification
SUBTOTAL TASK 3

4.1 Labor Compliance Interviews

4.2 Certify Contractor Payroll Records

4.3 Labor Compliance Correspondence and Corrections Docts

4.4 Labor Compliance Discrepancies/Violations Mgmt

2.3 Schedule and Budget

2.4 Construction

2.5 Administrative
SUBTOTAL TASK 2

3.1 Pre-Construction Coordination

3.2 Construction QAP Material Testing

1.2 Meetings

1.3 Schedule and Budget

1.4 Miscellaneous
SUBTOTAL TASK 1

2.1 Communication

2.2 Meetings/Inspection
Assumptions
90 Working Days
Full time Prevailing Wage Construction Inspection Part time CM Subs: RTEA (Labor Compliance), MTGL (Material Testing)
TASKS
Construction Management and Inspection

1.1 Communication

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24 RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

SECTION 9 | QUALITY CONTROL

KOA takes risk management very seriously. The foundation of our risk management practices is a thorough QA/ QC Process. Other risk management practices include: preparation of deliverables under the direct supervision of a California registered professional engineer; adherence to all contractual requirements in the City’s contract, including required insurance; basing recommendations on best practice guidelines, such as the City’s standards, CA MUTCD, NACTO, AASHTO, and Caltrans Highway Design Manual; and documenting communications and design decisions.

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25 RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

SECTION 10 | AVAILABILITY

STAFF % AVAILABLE CURRENT ASSIGNMENTS

Chuck Stephan, PE 40% Palm Springs HSIP Dilemma Zone, RE Ontario ATP 4, RE

Kevin Higgins 75% Palm Springs HSIP Dilemma Zone, Asst RE/CM Ref: Donn Uyeno, PE, Principal Engineer
City of Palm Springs
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262
(760) 323-8253 Ext. 8744
[email protected]

Ontario ATP 4, Asst RE/CM
Ref: Tricia M. Espinoza, PE, QSD/QSP
City of Ontario
(909)395-2188
[email protected]

Hemet McSweeney Farms Development, CM
Ref: Steve R. Loriso, P.E.

Engineering Department
City of Hemet
445 E. Florida Avenue
Hemet, CA 92543
951-765-2360
[email protected]

Gordon Roberts 100% South Gate Raising Canes Development, Inspection Ref: Lorenzo Camargo, EIT
Assistant Engineer
City of South Gate / Public Works
8650 California Avenue, South Gate, CA 90280
P: (323) 563-9594
E: [email protected]

Dan Chapman 100% Palm Springs HSIP Dilemma Zone, Inspection Ref: Donn Uyeno, PE, Principal Engineer
City of Palm Springs
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262
(760) 323-8253 Ext. 8744
[email protected]

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SECTION 11 | COST PROPOSAL
26 RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

The Cost proposal is submitted separately as per the RFP.

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APPENDIX A | SAMPLE AGENDA AND MINUTES

RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

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Dwyer/Lincoln Pre-Con Meeting Agenda Page 1 of 7

City of Anaheim
P
roject DBMA2021-5

Dwyer Dr., Lincoln Ave & Dahlia Dr. Water Main Replacement Pre-Construction Meeting
West Anaheim Tower, 10/4/22

1 . Introductions/Sign-In Sheet
a. Team
i. City (PW/Engineering)
ii. DBE (Teichert Team)
iii. CM (KOA)
b. Emergency Contacts
i. Order of Contact
c. Other
i. Inspectors
1) City
ii. Other City Departments
1) APUE
2) Parks
3) Police
4) Fire Department
d. Communication
i. e2020

2. Project Summary
a. Project Site 1 - Lincoln and Dahlia: Abandonment of existing ACP and CIP, installation of DIP with gate valves, fire hydrants, and water services with meters b. Project Site 2 – N Dwyer Dr.: Abandonment of existing ACP and CIP, installation of DIP with gate valves, fire hydrants, and water services with meters

3. Phase Status
a. Phase 1
i. Engineering plans and details – status
ii. Final specifications and details – status
iii. Project Safety Plan – status
iv. SOV – status
v. Permitting site 1 and site 2– status
1) Environmental Mitigation Monitoring – confirm exempt? vi. Surveying – status
vii. Geotechnical investigations - status

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Dwyer/Lincoln Pre-Con Meeting Agenda Page 2 of 7

1) A dditional SE data (values <20)
2) Backfilling Requirements
viii. Schedule – status
1) Dates
a) NTP - 12/16/21
b) Construction Start Date (10/17/22) – Postponed to
(11/01/2022)
c) Final Completion Date (350 days from NTP)
d) Holidays
2) Schedule
3) Issues
a) Time extension letter was submitted by Teichert due to material delivery delay)
b. Phase 2
i. Materials
1) Submittals
a) 44 of 54 reviewed
b) 10 working day review time
2) NSF
a) Materials, lubricants, chemicals, and products in contact with d
rinking water shall be NSF/ANSI 60/61 per WSSS
b
) All materials in contact with potable water shall be certified lead f
ree per WSSS
ii. Co
nstruction requirements
1) Code Compliance – comply with applicable code, e.g. Title 24 and ADA 2) Safety
a) submit QA/QC
i. shoring
ii. housekeeping
b) report claims/accidents to City
3) Traffic Control
a) “The Contractor shall furnish all materials, labor, and traffic controls necessary to safeguard the work and the public safety...All traffic control plans, if required…, shall be reviewed and approved by Public Works…At Public Works’ discretion, engineered traffic control plans prepared by
a….registered…traffic engineer may be required…”, post
“Temporary No Parking” signs 72 hours in advance (WSSS 3-

02.02)
b) Flaggers
c) Access
d) Trench plates
4) BMPs
a) NPDES (WSSS 3-02.04)

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Dwyer/Lincoln Pre-Con Meeting Agenda Page 3 of 7

i. P lanned discharge
ii. Emergency discharge
b) Storm drain protection
c) Housekeeping, sweeping, dust control, coordination with trash d) Storage on street?
5) Shutdowns (WSSS 3-04.03)
a) Submit request 10 day in advance of desired date
b) Public notices?
c) Contractor is not to operate existing water valves
6) Notes on Trench Construction, AC, and Pipe Installation a) City Details 180 (Trench) and 132 (Trench Replacement) b) Pipe is to have restrained joints and thrust blocks per City WSSS and City details
c) Restoration extents are shown in Detail 132; coordinate with City inspector; note grind extents is full lane width where distance between restored area and gutter exceeds four feet d) Detail 132 has dowels at PCC joints
e) Seal pipe with water tight plug at the end of the day f) 500 feet of trench is allowed to be open; backfill at end of the day
g) Install DIP per AWWA C600 and DIPRA per WSSS; WSSS has guidelines on deflecting joints – if there are questions, RFI h) WS connections – construct after testing has passed
7) Completion
a) Substantial Completion – notify City in writing, participate in punchlist walkthrough with City, and correct punchlist items b) Significant Completion and Final Completion – “assemble and deliver to City upon Final Completion all records, documents, warranties, bonds, guarantees, maintenance and service
contracts, and maintenance and operation manuals…furnish final walkthrough”; “a Final completion memo can only be accepted once all facilities have been installed as designed, tested (pressure tested and bacteriologically tested and in full operational condition”
c) Closeout – resolve warranty provision issues and submit documentation with 15 days of final completion notice
c. Phase 3
i. Testing –air pressure testing, disinfection testing, and bacteriological testing 1) Certified subcontractor (submitted)
2) Pressure testing – test pressure – 1.5*local static pressure or 150 psi, whichever is greater up to 300 psi but not exceeding rated working pressure on GVs/BFVs; allowable leakage

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Dwyer/Lincoln Pre-Con Meeting Agenda Page 4 of 7

3) D isinfection/Bac-T sampling (Sodium hypochlorite) – 50 ppm initial and 25 ppm after 24 hours, flush, take first set of samples, 24 hours, take second set of samples, bac-T and HPC
ii. As-built drawings (WSSS 3-13)
1) Include points of connection, existing utility mains and encased electrical conduits crossing water main, and service laterals when they require horizontal/vertical adjustments, service more than 2’ off from location in plans, material changes, etc.
iii. Accounting and close-out reports
iv. Inspections 11 months after NOC acceptance – coordinate corrective work, report guarantees and warranty disputes, submit approach for resolution to City, and resolve
v. Inspect during 1-year general building warranty period, identify items requiring repair, oversee repair, inspect each component 180 and 360 days after Final Completion, prepare reports to City, and direct repairs

4. Inspections
a. City (3-01)
i. 48 hour notice
ii. Do not bury any pipelines without prior inspection
iii. Refer to text below

b. Special inspections

5. Other Items
a. Labor compliance
b. Pay Application
c. Order of Precedence (permits/licenses, special provisions, plans, WSSS, Greenbook, manufacturer’s recommendations)
d. Geotechnical – Environmental Data

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Dwyer/Lincoln Pre-Con Meeting Agenda Page 5 of 7

Sub
No.

Status

Description

Date
Submitted by
GC
Date Sent
To GC
Outstanding
Calendar
Days
1 CLOSED 1. DI Pipe 2/15/2022 2/16/2022 1
2 CLOSED 1. Sub 2 - Field Lok Gaskets 2/15/2022 4/13/2022 57 3 CLOSED 1. Sub 3 - Detectable Tape 2/15/2022 4/13/2022 57 4 OPEN Sub 4 -Tracer Wire 2/15/2022 4/13/2022 57
5 CLOSED Sub 5 - Polywrap 2/15/2022 4/13/2022 57
6 CLOSED Sub 6 - Zinc fittings 2/15/2022 2/15/2022 0
7 CLOSED
Sub 7 - MJ Restraints with Accessories
DI Pipe 2/15/2022 4/18/2022 62
8 CLOSED Sub 8 - T-Head Bolts for Restraints 2/15/2022 4/13/2022 57 9 OPEN Sub 9 - Bolts & Gaskets 2/15/2022 4/13/2022 57 10 CLOSED Sub 10 - Gate Valves 2/15/2022 2/16/2022 1
11 CLOSED Sub 11 - Valve Box Assembly 2/15/2022 4/18/2022 62 12 CLOSED Sub 12 - Service Brass 2/15/2022 4/18/2022 62 13 CLOSED Sub 13 - Copper pipe 2/15/2022 4/13/2022 57 14 CLOSED
Sub 14 - 1-in Neptune T10 Water Meter
Direct Read CU FT 2/15/2022 2/16/2022 1
15 CLOSED Sub 15 - Meter Box & Lid 2/15/2022 2/16/2022 1 16 CLOSED Sub 16 - Fire Hydrant 2/15/2022 2/16/2022 1 17 CLOSED Sub 17 - Galvanized Fittings 2/15/2022 4/18/2022 62 18 CLOSED
Sub 18 - Bronze Lead Free Ball Valve
FIP 2/15/2022 4/13/2022 57
19 OPEN Sub 19 - Tapping Sleeve 2/15/2022 4/13/2022 57 20 OPEN Sub 20 - PVC Pipe & Cap for Blow-off 2/15/2022 4/13/2022 57 21 CLOSED Sub 21 - Teichert IIPP 2/15/2022 4/13/2022 57 22 CLOSED Sub 22 - Teichert SOV 2/15/2022 2/15/2022 0 23 CLOSED
Sub 23 - January 2022 Schedule
Update 2/15/2022 3/29/2022 42
24 OPEN Sub 24 - Reading lid 2/15/2022 4/13/2022 57
25 CLOSED
Submittal 025_ Monthly Schedule
update 28FEB22 3/22/2022 3/29/2022 7
26 CLOSED

1. Monthly Schedule Update - March
2022 4/5/2022 4/13/2022 8
27 OPEN
Ductile Iron MJ & Flanged Fittings
(Asphaltic seal coating) 4/13/2022 4/21/2022 8
28 CLOSED Tape & poly-ply wrap for fittings 4/13/2022 4/21/2022 8 29 Sub 29 - Thermoplastic paint for
striping 4/26/2022 161
30 OPEN
Sub 30 T-Heat Bolts and Nuts for
Fittings 4/26/2022 5/2/2022 6
31 OPEN
Sub 031 - Pipe Protection - Feeder
Cable 4/27/2022 5/2/2022 5
32 VOID
Sub 032_ Stainless Steel Tapping
Sleeve 4/27/2022 2

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33 OPEN Sub 09R1_Gaskets 4/27/2022 5/5/2022 8
34 CLOSED
Sub 027_R1_ Regular Ductile Iron MJ
Fittings. 4/29/2022 9/15/2022 139
35 CLOSED
Sub19_R1_ SS Tapping Sleeve (250)
PSI 4/29/2022 5/2/2022 3
36 CLOSED
Sub 24_R1 Water Meter Boxes + 2PCs
Cover reading lid 4/29/2022 5/2/2022 3
37 CLOSED Sub 04R1 - Tracer Wire 5/3/2022 5/23/2022 20 38 CLOSED 1-in Water Meter (Badger) 5/5/2022 5/23/2022 18 39 CLOSED
Sub #33 - Geotechnical Exploration
Report 9/15/2022 9/27/2022 12
40 Sub #34 - Construction Notice for
Residence 9/16/2022 18
41 CLOSED Sub #35 - Project Signs 9/16/2022 9/28/2022 12 42 CLOSED
Sub #36 - Class II Agg Base (North
American) 9/16/2022 9/28/2022 12
43 CLOSED
Sub #37 - Vendor and Subcontractor
list 9/16/2022 9/28/2022 12
44 CLOSED
Sub #38 - Matt Cholor Chlorination
Plan & Pressure Testing 9/16/2022 9/27/2022 11
45 CLOSED
Sub #39 - Vulcan Material Sand, Cold
Mix, Asphalt 9/16/2022 9/28/2022 12
46 OPEN Sub #40 - Slurry Seal By Guzman 9/20/2022 14 47 OPEN
Sub #41 - (Alternate) Service Saddle
by Smith Blair 9/20/2022 9/27/2022 7
48 OPEN Sub #42 - Pothole Reports 9/21/2022 13
49 OPEN
Sub 043 - Cemex (Concrete & 1-Sack
Slurry) 9/26/2022 8
50 OPEN
Sub #044 - Holiday Rock (Concrete &
1-Sack Slurry) 9/27/2022 7
51 OPEN
Sub #045 - Romac - Service Brass
Saddle 9/28/2022 6
52 OPEN Sub #46 - Pre-Con Photos & Videos 9/28/2022 6 53 OPEN
Concert Mix and 1-Sack slurry
(Associated) 10/3/2022 1
54 OPEN Sub #48 - SE Values for Native Dirt 10/3/2022 1

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Dwyer/Lincoln Pre-Con Meeting Minutes Page 1 of 11

City of Anaheim
Project DBMA2021-5

Dwyer Dr., Lincoln Ave & Dahlia Dr. Water Main Replacement Pre-Construction Meeting Minutes
West Anaheim Tower, 10/4/22, 2 – 3 pm

Meeting minutes are italicized and in blue. Action Items are summarized at the end of the minutes.

1. Introductions/Sign-In Sheet
a. Team
i. City (PW/Engineering)
ii. DBE (Teichert Team)
iii. CM (KOA)
b. Emergency Contacts
i. Order of Contact
During work hours, foreman will contact City Inspector and DBE (FA) DBE (FA) will contact CM (KO). City Inspector (TN) and/or CM (KO) will contact/coordinate with City (BM, EL). After hours, DBE (FW) will contact City Inspector (TN) and CM (KO). AI - DBE is to provide Contact information. c. Other
i. Inspectors
1) City
Brandon Spencer (PW) and Tim Nahn (Water)
City (BM) will provide CM (KO) contact information for inspectors. ii. Other City Departments
1) APUE
2) Parks
Per DBE, no interaction is needed with Parks.
3) Police
Per DBE, they will notify when work starts.
4) Fire Department
5) Public Transit
There is one bus stop.
6) Trash
DBE will coordinate, e.g. assist residents on trash pick-up day 7) Schools
There is one school close to Dwyer; traffic control will be needed. d. Communication
i. e2020

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Dwyer/Lincoln Pre-Con Meeting Minutes Page 2 of 11

3. Phase Status
a. Phase 1
i. Engineering plans and details – status
Plans are 100% complete and City approved. City (BM) provided copy of drawings and paving plan to CM.
ii. Final specifications and details – status
Submission is pending by DBE.
iii. Project Safety Plan – status
IIPP was submitted, and submittal is closed.
iv. SOV – status
SOV was submitted and submittal is closed.
v. Permitting site 1 and site 2– status
1) Environmental Mitigation Monitoring – confirm exempt? City (EL) confirmed project is exempt.
vi. Surveying – status
Surveying would apply to monument preservation (by Contractor) and for surveying of line and grade (by City). City (BM) City survey request instructions to CM (KO) and DBE (FA). DBE is to submit request at least 48 hours in advance.

Request will need CAD files; City (BM) will provide CAD files to CM (KO). Note surveying department is busy.
vii. Geotechnical investigations - status
1) Additional SE data (values <20) All values are <20 and unsuitable for backfill. Contractor shall dispose of excavated material. 2) Backfilling Requirements
DBE is to submit RFI with proposed backfill means and methods. Backfill shall be Class 2 or sand-cement slurry.
viii. Schedule – status
1) Dates
a) NTP - 12/16/21
b) Construction Start Date (10/17/22) – Postponed to
(11/01/2022)
DBE plans to bring crew from other COA project. Contractor requesting additional 150 days extension.
c) Final Completion Date (350 days from NTP)
d) Holidays
2) Schedule
DBE will submit next schedule.
3) Issues

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Dwyer/Lincoln Pre-Con Meeting Minutes Page 3 of 11

a) Time extension letter was submitted by Teichert due to material delivery delay)
Per DBE, supplier has advised Mueller cannot supply water services. DBE is to formalize letter as change and post on e2020; City will review submitted alternative service saddle and extension letter. Alternative service saddles have four week lead time.

b. Phase 2
i. Materials
1) Submittals
a) 44 of 54 reviewed
CM (KO) is to complete review.

Per DBE (AF) subcontractor had question about review; CM (KO) will follow-up with DBE to resolve.
b) 10 working day review time
2) NSF
a) Materials, lubricants, chemicals, and products in contact with drinking water shall be NSF/ANSI 60/61 per WSSS
b) All materials in contact with potable water shall be certified lead free per WSSS
ii. Construction requirements
1) Code Compliance – comply with applicable code, e.g. Title 24 and ADA 2) Safety
a) submit QA/QC
i. shoring
DBE will identify deep locations and pre-plan for shoring. ii. housekeeping
IIPP was submitted, and submittal was closed.
b) report claims/accidents to City
3) Traffic Control
a) “The Contractor shall furnish all materials, labor, and traffic controls necessary to safeguard the work and the public safety...All traffic control plans, if required…, shall be reviewed and approved by Public Works…At Public Works’ discretion, engineered traffic control plans prepared by
a….registered…traffic engineer may be required…”, post
“Temporary No Parking” signs 72 hours in advance (WSSS 3-

02.02)
City (EL) confirmed DBE can follow WATCH manual.
b) Flaggers
c) Access
d) Trench plates

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Dwyer/Lincoln Pre-Con Meeting Minutes Page 4 of 11

City (BM) will provide City standard in Greensheets. Per City, all trench plates are to be recessed. Time limit and length will be clarified with standard. (found in 15 pages of obligations?) Before trench plates are installed, DBE is to coordinate plan with City inspector.
4) BMPs
a) NPDES (WSSS 3-02.04)
i. Planned discharge
City has permit to discharge to storm drain under
NPDES; separate permit is needed if water is discharged to sewer.

DBE intends to de-chlorinate discharge, discharge to
storm drain and maintain BMPs at catch basins.

DBE is to talk to City Inspector. Submit request to City 7 days prior to discharge. Fill out form with City inspector. ii. Emergency discharge
b) Storm drain protection
c) Housekeeping, sweeping, dust control, coordination with trash d) Storage on street?
City does not allow overnight storage on the street.

DBE confirmed they did respond to City’s request about yard. 5) Shutdowns (WSSS 3-04.03)
a) Submit request 10 day in advance of desired date
DBE is to coordinate with City inspector.
b) Public notices?
City inspector will notify customers. If night shutdown is needed, City inspector will advise DBE.
c) Contractor is not to operate existing water valves
d) Are shutdowns “good”? City will practice shutdown, video or take photos, and will provide documentation to DBE. Expect some leakage.
6) Notes on Trench Construction, AC, and Pipe Installation a) City Details 180 (Trench) and 132 (Trench Replacement) b) Pipe is to have restrained joints and thrust blocks per City WSSS and City details
c) Restoration extents are shown in Detail 132; coordinate with City inspector; note grind extents is full lane width where distance between restored area and gutter exceeds four feet DBE paving plan has been reviewed by City. Since not all of paving plan follows Detail 132, as per comment on Rev 1 of City’s paving plan review, DBE is liable for restoration per Detail 132.
d) Detail 132 has dowels at PCC joints

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Dwyer/Lincoln Pre-Con Meeting Minutes Page 5 of 11

DBE will try to preserve PCC but may need to remove a cross gutter or two.
e) Seal pipe with water tight plug at the end of the day f) 500 feet of trench is allowed to be open; backfill at end of the day
g) Install DIP per AWWA C600 and DIPRA per WSSS; WSSS has guidelines on deflecting joints – if there are questions, RFI h) WS connections – construct after testing has passed
DBE will install service up to angle meter stop and will pressure test tubing with piping.
7) Completion
a) Substantial Completion – notify City in writing, participate in punchlist walkthrough with City, and correct punchlist items b) Significant Completion and Final Completion – “assemble and deliver to City upon Final Completion all records, documents, warranties, bonds, guarantees, maintenance and service
contracts, and maintenance and operation manuals…furnish final walkthrough”; “a Final completion memo can only be accepted once all facilities have been installed as designed, tested (pressure tested and bacteriologically tested and in full operational condition”
c) Closeout – resolve warranty provision issues and submit documentation with 15 days of final completion notice
c. Phase 3
i. Testing –air hydrostatic pressure testing, disinfection testing, and bacteriological testing
1) Certified subcontractor (submitted)
2) Pressure testing – test pressure – 1.5*local static pressure or 150 psi, whichever is greater up to 300 psi but not exceeding rated working pressure on GVs/BFVs; allowable leakage
3) Disinfection/Bac-T sampling (Sodium hypochlorite) – 50 100 ppm initial and 25 ppm after 24 hours, flush, take first set of samples, 24 hours, take second set of samples, bac-T and HPC
ii. As-built drawings (WSSS 3-13)
1) Include points of connection, existing utility mains and encased electrical conduits crossing water main, and service laterals when they require horizontal/vertical adjustments, service more than 2’ off from location in plans, material changes, etc.
iii. Accounting and close-out reports
iv. Inspections 11 months after NOC acceptance – coordinate corrective work, report guarantees and warranty disputes, submit approach for resolution to City, and resolve

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Dwyer/Lincoln Pre-Con Meeting Minutes Page 6 of 11

v. Inspect during 1-year general building warranty period, identify items requiring repair, oversee repair, inspect each component 180 and 360 days after Final Completion, prepare reports to City, and direct repairs

4. Inspections
a. City (3-01)
i. 48 hour notice
ii. Do not bury any pipelines without prior inspection
iii. Refer to text below

b. Special inspections

5. Other Items
a. Labor compliance
City has a labor compliance administrative consultant. City recommended CM (KO) attend. State prevailing wage rates apply. Contractor to attend WFA meeting prior to construction.
b. Pay Application
- CM (KO) is to track delinquent documentation and to let City (BM) know of status. - DBE is to verify quantities with City inspector (DBE provide two hard copies of SOV, confirm with City inspector, City inspect will sign that quantities have been confirmed, and City inspector will keep one copy).
- Pay application routing is 1) public works inspector, 2) CM (CS/KO), 3) City (EL), and City (BM).
- City (EL) confirmed they will pay for material on-hand. DBE is to talk to City inspector to get verification of material on-hand. DBE has some material on-hand and expects getting the remainder this week (?), with the exception of service saddles. c. Order of Precedence (permits/licenses, special provisions, plans, WSSS, Greenbook, manufacturer’s recommendations)
d. Geotechnical – Environmental Data

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Dwyer/Lincoln Pre-Con Meeting Minutes Page 7 of 11

DBE will confirm that material can be disposed of at (Olinda) dump site. e. ACP disposal – Contractor will put in yard and keep covered. City will sign and will need manifest.
f. Project meetings – Th at 9 or 10 am weekly (?)
g. Post-meeting clarifications by DBE (FA) for CM (KO) – On crossings, DBE will install fittings and asbuilts if change in alignment is up to 1’; otherwise, DBE will RFI. RFI is pending for crossing (Lincoln), which has two utilities. Lincoln tie-in location has yet to be potholed (DBE just received permit). Discussion may be needed on sewer detail.

Sub
No.

Status

Description

1. Monthly Schedule Update - March
2022 4/5/2022 4/13/2022 8

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Dwyer/Lincoln Pre-Con Meeting Minutes Page 8 of 11

27 OPEN
Ductile Iron MJ & Flanged Fittings
(Asphaltic seal coating) 4/13/2022 4/21/2022 8
28 CLOSED Tape & poly-ply wrap for fittings 4/13/2022 4/21/2022 8 29 Sub 29 - Thermoplastic paint for
striping 4/26/2022 161
30 OPEN
Sub 30 T-Heat Bolts and Nuts for
Fittings 4/26/2022 5/2/2022 6
31 OPEN
Sub 031 - Pipe Protection - Feeder
Cable 4/27/2022 5/2/2022 5
32 VOID
Sub 032_ Stainless Steel Tapping
Sleeve 4/27/2022 2
33 OPEN Sub 09R1_Gaskets 4/27/2022 5/5/2022 8
34 CLOSED
Sub 027_R1_ Regular Ductile Iron MJ
Fittings. 4/29/2022 9/15/2022 139
35 CLOSED
Sub19_R1_ SS Tapping Sleeve (250)
PSI 4/29/2022 5/2/2022 3
36 CLOSED
Sub 24_R1 Water Meter Boxes + 2PCs
Cover reading lid 4/29/2022 5/2/2022 3
37 CLOSED Sub 04R1 - Tracer Wire 5/3/2022 5/23/2022 20 38 CLOSED 1-in Water Meter (Badger) 5/5/2022 5/23/2022 18 39 CLOSED
Sub #33 - Geotechnical Exploration
Report 9/15/2022 9/27/2022 12
40 Sub #34 - Construction Notice for
Residence 9/16/2022 18
41 CLOSED Sub #35 - Project Signs 9/16/2022 9/28/2022 12 42 CLOSED
Sub #36 - Class II Agg Base (North
American) 9/16/2022 9/28/2022 12
43 CLOSED
Sub #37 - Vendor and Subcontractor
list 9/16/2022 9/28/2022 12
44 CLOSED
Sub #38 - Matt Cholor Chlorination
Plan & Pressure Testing 9/16/2022 9/27/2022 11
45 CLOSED
Sub #39 - Vulcan Material Sand, Cold
Mix, Asphalt 9/16/2022 9/28/2022 12
46 OPEN Sub #40 - Slurry Seal By Guzman 9/20/2022 14 47 OPEN
Sub #41 - (Alternate) Service Saddle
by Smith Blair 9/20/2022 9/27/2022 7
48 OPEN Sub #42 - Pothole Reports 9/21/2022 13
49 OPEN
Sub 043 - Cemex (Concrete & 1-Sack
Slurry) 9/26/2022 8
50 OPEN
Sub #044 - Holiday Rock (Concrete &
1-Sack Slurry) 9/27/2022 7
51 OPEN
Sub #045 - Romac - Service Brass
Saddle 9/28/2022 6
52 OPEN Sub #46 - Pre-Con Photos & Videos 9/28/2022 6 53 OPEN
Concert Mix and 1-Sack slurry
(Associated) 10/3/2022 1
54 OPEN Sub #48 - SE Values for Native Dirt 10/3/2022 1

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Dwyer/Lincoln Pre-Con Meeting Minutes Page 9 of 11

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Dwyer/Lincoln Pre-Con Meeting Minutes Page 11 of 11

Action Items
No. Description BIC Date Complete
1 Provide emergency contact information Teichert
2 Email inspector contact information to CM. COA
3 Email City survey request instructions to DBE and CM; email survey contact and CAD files to CM.

COA
4 Submit RFI with proposed backfill means and methods. Teichert 5 Submit next project schedule. Teichert
6 Review service saddle alternative submittal. KOA, COA 7 Formalize time extension letter as change order and post on e2020. Teichert 8 City will review extension letter documentation. KOA, COA 9 Complete submittal review KOA
10 Provide clarification for DBE on Matt Chlor submittal review comments. KOA 11 Provide clarification on City Standard for trench plates. COA 12 City labor-compliance consultant will set up meeting with DBE and with CM. COA 13 Confirm native material can be disposed of at disposal site. DBE

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2 132
-
(Job # JB76143) X

SM T W T H FS
Temp
67⁰ 2m p h
Total Item # Item # Item # Item # Item # Item # Item # Item # Item # Gentry Bros Foreman 8.0 2.0 3.0 3.0
Gentry Bros Trk Driver Gonzalo Hernandez 10.0 10.0
Gentry Bros C Mason Jose Tinajero 8.5 8.5
Gentry Bros C Mason Adolpho Vasquez 10.0 10.0
Gentry Bros Operator Juan Villegas 9.0 9.0
Gentry Bros Laborer Joae Ortega 11.5 2.0 9.5
Gentry Bros Laborer Robert Zambel 11.0 2.0 9.0
Gentry Bros C Mason Lorenzo Luna 9.0 9.0
Gentry Bros C Mason Jose Parra 10.5 10.5
Gentry Bros C Mason Ricahrd Bermudez 8.0 8.0
Gentry Bros Operator Zachariah Houck 4.5 4.5
Gentry Bros C Mason Margarito Lopez 9.5 9.5
Gentry Bros Laborer Miguel Rodriguez 9.5 9.5
MSL Foreman Derek Fal k 8.0 8.0
MSL Laborer Juan Sanchez 8.0 8.0
SCL Foreman Miguel Castallanos 8.0 8.0
SCL Laborer Antonio Sequndo 8.0 8.0
SCL Laborer Juan Perez 8.0 8.0
SCL Laborer Leopoldo Olivero 8.0 8.0
SCL Laborer Michael Peich 8.0 8.0
TOTAL MEN: 20 175.0 6.0 47.5 65.5 16.0 0.0 40.0 0.0 0.0 0.0TOTAL LABOR HOURS:

Company Name / DescriptionLabor
Class 1 6 &
7 10, 15,
17 82
Arturo Franco
Report No:5/15/2019

1.5 Conduit & Wire
Traffic Control
Remove C&G /
Sidewalk & Ramps
PCC C&G, Sidewalk &
Ramps
Date:

Humidity
77%
Irrigation Installation
Controlling Operations:

WEATHER
28WEEK #:

Wind
Traffic Control, Grade & Pour C&G,
Sidewalk and Dual Ramps, install 1,5"
wiring @ Claremont Blvd., installing &
pressure check laterals and main line
irrigation.

INSPECTOR'S DAILY REPORT FOR: Claremont- Foothill Master Improvement Plan Project 97 Work Hours: 7:00am 5:00pm
Item # / Task / Hours
Overcast
Hours
Miscellaneous /
Meetings
Labor - 1 of 4Page 526 of 676

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132
-
(Job # JB76143) - - - X - - -

SMT WT H F S
Temp
67⁰ 2m p h
Total Item # Item # Item # Item # Item # Item # Item # Item # Item # Gentry Bros 1 8 2.0 3.0 3.0
Gentry Bros 1 F 350 Service Truck 8 8.0
Gentry Bros 1 F 450 Service Truck 8 8.0
Gentry Bros 1 F 750 Service Truck 8 8.0
Gentry Bros 1 End Dumps(Gonz) 10 10.0
Gentry Bros 1 Water Truck 8 8.0
Gentry Bros 1 CAT 224E Vibratory Roller 8 8.0
Gentry Bros 1 New Holland Skip Loader 8 8.0
Gentry Bros 1 CAT 430F Backhoe 8 8.0
MSL 1 F 550 Service Truck 8 8.0
SCL 1 F 350 Service Truck 8 8.0
SCL 1 Cat Mini Excavator 8 8.0
SCL 1 8 8.0
# EQUIPMENT: 13.0 106.0 2.0 53.0 19.0 8.0 0.0 24.0 0.0 0.0 0.0 Company Equipment / Description
EQUIPMENT:
# of Units
INSPECTOR'S DAILY REPORT FOR: Claremont- Foothill Master Improvement Plan Project Work Hours: 7:00am 5:00pm
Date: 5/15/2019 Report No:
-
-
Irrigation Installation
10,
15,
17 82 - -
F 250 Service Truck
97 -
Hours/
Days 1 6 &
7 -
Skip Loader
TOTAL EQUIPMENT HOURS:

Miscellaneous /
Meetings
Controlling Operations: Company / Task / Hours
Traffic Control, Grade & Pour C&G,
Sidewalk and Dual Ramps, install 1,5"
wiring @ Claremont Blvd., installing &
pressure check laterals and main line
irrigation.

Traffic Control
Remove C&G /
Sidewalk & Ramps
PCC C&G, Sidewalk
& Ramps
WEEK #: 28

WEATHER
Wind Humity
77%

1.5 Conduit & Wire
-
Overcast
Equipment - 2 of 4Page 527 of 676

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132
- WK # 28
(Job # JB76143) - - - X - - -

SMT W T H FS
Date:

Construction Inspector
Gordon Roberts KOA Corp.
• Changed Radius @ 1400 N Foothill from 4' to 11' Radius and 23' opening instead of 25' INSPECTOR'S DAILY REPORT FOR: Claremont- Foothill Master Improvement Plan Project Date: 5/15/2019
Inspector's Notes:

Visitors:

WCA Tree Trimmers
Work Hours: 7:00am 5:00pm
GBI -
SCL -
MSL -
Kevin Higgins
Construction Manager
KOA Corp.
5/15/2019Report Date:
• Forming N/S Approach, C&G and Sidewalk @ Amherst work on needle nose rock completion and cobble in dual ADA ramp triangles @ Dartmouth. Forming Sidewalk N/E corner of College 8' bottom same as N/W side. • Pulling wire around Claremont blvd Checking quantities for billing. .•Cleaned up work area, ensured safety barriers for temporary traffic & pedestrian access were in place. • Working @ College N/E side getting ready for pressure check. •Cleaned up work area.
.•Cleaned up work area, ensured safety barriers for temporary traffic & pedestrian access were in place. • Also working N/S & S/S of Foothill E/O Harvard on pressure check laterals and main line. • WCA were onsite trimming 2 oak trees on either side of 1400 N. Foothill. Arrived @ 10:45am and left @ 11:30am • Settung Sidewalk line and grading for concrete.

Report - 3 of 4
Kevin Higgins
5/15/2019Page 528 of 676

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Claremont-Foothill Master Improvement Plan Project
132
- WK # 28
- - - X - - -

SMTW T H FS
Photo
1 Photo
2 Photo
3 Photo
4 Photo
5 Photo
6 Photo
7 (Job # JB76143)
INSPECTOR'S DAILY REPORT FOR:

Date: 5/15/2019 Report No:

Work Hours: 7:00am 5:00pm
Photos - 4 of 4Page 529 of 676

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CEM-4801 (REV 11/1992) CT# 7541-3520-0

QUANTITY CALCULATIONS
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

JOB STAMP
CEM4801
For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654-3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.ADA Notice ITEM FILE NO.

LOCATION SEGREGATION YES
NO
CALC. BY
CHK. BY
DATE
DATE

POSTED BY DATE POSTED TO

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APPENDIX B | RESUMES

RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

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APPENDIX B | RESUMES

RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

KEVIN HIGGINS

ASSISTANT RESIDENT ENGINEER / CONSTRUCTION MANAGER
Mr. Higgins has 25 years of experience in the construction industry that enables him to work independently or under the direction of others. He has successfully managed large-scale jobs, in excess of $80 Million, and supervised crews of up to 50 people on several building projects, over 20 park-sites, 25 roadway widening projects, over 50 land development community infrastructure projects that included LMD, CFD, HOA and public landscaped areas for numerous cities and agencies throughout Southern California. Skills: Plan review, permit processing, contract administration, construction management and inspection, verification of materials, completion of daily reports, scheduling activities, staff supervision, quality control, progress reports, labor compliance, agency coordination, project reports, bid process, pre-construction meetings, utility coordination, inspection procedures, surveying and office engineering, Scheduling; Microsoft Projects, Primavera, Expedition Contract Manager and MS Office Suite. Technical knowledge: Municipal projects, roadways and bridges, land development communities, commercial buildings, flood control channels and basins, infrastructure and dry utility systems, and residential housing. In depth knowledge of CALTRANS Standard Plans and Specifications and road, infrastructure, and SWPPP.

City of Palm Springs – HSIP 7 Traffic Signal Improvements -HSIPL 5282(046), Palm Springs CA: Construction Manager.

This project currently in construction will provide traffic signal improvements at 17 intersections throughout the City. The work will primarily install an Advanced Dilemma Zone Detection System at each of the proposed intersections including the installation of radar/video detection and replacing the existing signal hardware as necessary. The construction work also includes replacing signal poles and curb ramps as required. The Project is made possible by funding through the Highway Safety Improvement Program (“HSIP”) federal aid provided through the Fixing America's Surface Transportation (“FAST”) Act.

All federal aid funds programmed on local agency projects are coordinated through the California Department of Transportation (“Caltrans”). The construction estimate is $2,319,230. 150 working days.

Foothill Boulevard Master Plan Improvement Project, City of Claremont (2018-2020) – Construction Manager: The current project consist of 2.8 miles to construct numerous improvements of the Foothill Boulevard Master Plan which includes traffic control, clearing and grubbing, roadway excavation, removal and replacement of curb and gutter, sidewalks, and driveways, Class 1, 2 and Class 4 bicycle lanes, 10 concrete bus pads and shelters, concrete cross gutters, alley way driveways, local depressions, parkway drains, pavement improvements, walls, storm drain work that includes various RCP, catch basins, manholes, cobble bio-retention basins, drywell underground storage, 6 new traffic signalized intersections, street lighting, landscaping and irrigation, and the installation of bus shelters and furniture and amenities, trellis structures, monuments signage, and full landscaping. Mr. Higgins oversaw the construction management and inspections on the entire project for the City and provided construction inspections, daily reports, labor compliance, contractor compliance, utility coordination, conducted / attended weekly project meetings, negotiated, approved, quantities, and extra work, maintained project photos and records, met with City officials and town residents, verified quantities, coordinated any soils testing, provided daily inspections, managed 7 funding sources for this $15 Million project.

City of Rancho Mirage - Highway 111 Street Rehabilitation from Bob Hope Drive to East City Limit – Project No. C.P. 13-287, Federal Project No. 5412(013). Mr. Higgins recently wrapped up this project and was been providing Part-Time Construction Management for this project at 16-20 hours per week and approximately for 11 weeks during construction activities based on the 75 CALENDAR day work schedule per the project specifications. Mr. Higgins conducts and attends all project meetings, assists the City with Submittals and RFI’s, kick-off meetings, as well as constructability review, RE Reports, coordination with the soils company and project inspector, reviewing quantities and invoices for payment, Caltrans project paperwork per the Local Assistance Procedures Manual for Federally Funded projects, and all close out and final reports. The specific work for this scope included the construction of the Highway 111 Street Rehabilitation Cold in Place Recycled Paving and Hot Rubberized Asphalt, and 11 Handicap Ramp Modification and Replacement, Class 2 bike lanes and landscape restoration.

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APPENDIX B | RESUMES

RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

GORDON ROBERTS
SR. CONSTRUCTION INSPECTOR
Mr. Roberts has over 40 years of energetic, reliable strong commitment to professional work ethic, and diverse experience in progressively responsible positions from heavy equipment operator to superintendent to general engineering & building contractor including multiple trades contractor to project designer and inspector. Years of experience working with a paving and slurry contractor. Mr. Roberts interacts cooperatively at top management levels with input into planning, safety, goal setting, operations, policy decisions. and building code implementations. Mr. Roberts possesses authoritative knowledge of building codes and regulations, plan reading and interpretation, multiple trades and overall respected construction practices. Mr.

Roberts interacts cooperatively with architects, engineers, general contractors, inspectors, other supervisors and the public. Mr. Roberts conveys excellent communication and interpersonal skills; interacts well with widely diverse groups; easily gains confidence and cooperation; additionally, bi-lingual utilization of his construction / conversational Spanish proves a strong field communication asset. Mr. Roberts has managed crews of 30+; stressing quality work and safety. Hired, trained, and developed crews to work independently with continued priority to safety situational awareness. He also speaks Spanish well.

City of Ontario – Residential Streets Improvement Project, Ontario, CA: Construction Inspector. Mr. Roberts provided construction inspection services for this project that provided for new curb, gutter, sidewalk and ADA curb ramps, street widening, and pavement improvements on various residential streets.

City of Claremont – Foothill Boulevard Master Plan Improvement, Claremont, CA:

Construction Inspector. The project consist of 3.1 miles to construct numerous improvements of the Foothill Boulevard Master Plan which includes traffic control, clearing and grubbing, roadway excavation, removal and replacement of curb and gutter, sidewalks, and driveways, Class 1, 2 and Class 4 bicycle lanes, 10 concrete bus pads and shelters, concrete cross gutters, alley way driveways, local depressions, parkway drains, pavement improvements, walls, storm drain work that includes various RCP, catch basins, manholes, cobble bio-retention basins, drywell underground storage, traffic signals, street lighting, landscaping and irrigation, and the installation of bus shelters and furniture and amenities, trellis structures, monuments signage, and full landscaping. Mr. Roberts oversaw the inspections on the entire project for the City and provided construction inspections, daily reports, labor compliance, contractor compliance, utility coordination, attended weekly project meetings, negotiated, approved, quantities, and extra work, maintained project photos and records, met with City officials and town residents, verified quantities, coordinated any soils testing, provided daily inspections, and coordinated with the contractor for this $15 Million project.

City of Corona – CDBG Sidewalk Improvement, Corona, CA: Construction Inspector. Mr. Roberts provided daily inspections for this project that included approximately 60,000 square feet of sidewalk removals and replacement, drive approaches, curb and gutter, traffic control, and landscaping repairs. Mr. Roberts worked ahead of the contractor marking the removals and tracking the quantities on a spread sheet that he created to streamline the process and make the project go smoother. The project also involved a GPS application that was used to locate the areas throughout the City. He completed Daily Reports, verified quantities, coordinated any soils testing, attended meetings, and coordinated with the contractor.

EDUCATION
California State Contractor Trade
School & Licensing – General
(A)/Engineering (B)/ plus
Specialty Trades &
Certifications
Operating Engineers, Local 12
Journeyman Training
Trade & College Courses –
Drafting & Plan Design,
Metallurgy Safety, Welding,
Cutting & Compressed Gas
Practices, Basic Spanish
Law Enforcement Academy (San
Bernardino County) –Level II
Reserve Officer Training ,
Aviation Search & Rescue
Volunteer Training
EVOC – Emergency Vehicle
Operations Center Instructor
Training
Heiser Helicopter Flight School-
FAA Rotor Pilot Training
Computer Software- Structure
Studios: Vip3D Pool Studio &
VizTerra, AutoCad, MS Office
Suites, Corridor:Asset
Maintenance & Repair
Tracking Management

YEAR STARTED WITH FIRM:
2017

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APPENDIX B | RESUMES

RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

DAN CHAPMAN
SR. CONSTRUCTION INSPECTOR
Mr. Chapman has over 25 years of experience within civil engineering as a construction inspector, pavement engineer and construction materials manager. He has worked on a variety of projects that have included Federal Highway Administration, Federal Aviation Administration, California Department of Transportation, Various Counties, City, and Special Districts.

Extensive knowledge of State and Federal Highway procedures including Site Management, Pay Estimates, Documentation and Project Specifications. Projects included various roadways, bridges, airport runways and taxiways, asphalt and concrete pavements, asphalt overlay, review of shop drawings, and observation. His experience includes construction management, contract administration, staff augmentation, plan checking, design constructability and bidability review.  City of Palm Springs, 2022-present, Traffic Signal ITS Project Inspection Services  City of Eastvale, 2022, Permit Inspection Services
 On Call Inspection, City of El Segundo, Construction Inspector. Provided construction inspection and permit adherence.  City of South Gate, Imperial Hwy Street Improvements, Construction Inspector. Provided construction inspection of water, sewer, roadway asphalt, concrete driveways, sidewalks and curb and gutter  City of Pasadena, Construction Inspector. Provided construction inspection of street light replacements, communication utilities including cell antennae
 City of Carson, Construction Inspector. Provided construction inspection of gas line trench operations, utilities, street improvements which included islands, concrete pavement and asphalt restoration.  City of Corona, Construction Inspector. Provided construction inspection of sewer lines  City of Brea, Construction Manager – Wildcatters Dog Park. Provided construction management of dog park rehabilitation which included grading, water lines, landscaping, sidewalks, walls, fencing and irrigation.  City of Brea, Construction Inspector. Construction inspection for street rehabilitation projects including slurry seal.  City of El Monte, Construction Inspector. Construction inspection of ADA ramp replacements, sidewalk, curb and gutter.  City of Irvine, Construction Inspector. Provided construction inspection of roadway slurry seal, ADA ramp replacements, sidewalks, asphalt paving, intersection signal lights, utilities, islands, grading and curb and gutter.  City of Monterey Park, Construction Inspector. Provided construction inspection services for the construction of asphalt pavement and installation of water lines and hydrants.
 On Call Inspection, City of Rancho Mirage, Construction Inspector. Provided construction and permit inspections  Annual Residential Street Rehab and Water Main Replacement Project, City of La Habra. Construction Inspector. Provided construction inspection services for the construction of pavement repairs and rehabilitation work on various streets across the City, slurry seal, and the repair and replacement of various water pipelines. Project cost: $5.4M  Construction Inspection Yucca Loma Bridge, Town of Apple Valley, Construction Inspector. Dan was responsible for periodic inspections and construction reports for asphalt, concrete and steel; coordination with materials testing and reports.
 Quality Assurance/Inspector
Caltrans District 5, State Route 46 Lost Hills, CA
Caltrans District 6, State Route 99, Bakersfield, Chowchilla, Madera Caltrans District 7, State Route 5, Sun Valley, Sylmar, Burbank, Norwalk, Santa Fe Springs, La Mirada, Gorman CA Caltrans District 7, State Route 101, Camarillo, Thousand Oaks, Ventura, CA Caltrans District 7, State Route 118, Simi Valley, Sylmar, CA

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RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

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RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

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APPENDIX C | FORMS

RFQ FOR ON-CALL ENGINEERING SERVICES

CITY OF HEMET

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Local Assistance Procedures Manual Exhibit 10-O1
Consultant Proposal DBE Commitment

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July 23, 201 5
EXHIBIT 10-O1 CONSULTANT PROPOSAL DBE COMMITMENT

1. Local Agency: 2. Contract DBE Goal:

3. Project Description:

4. Project Location:

5. Consultant's Name: 6. Prime Certified DBE: 

7. Description of Work, Service, or Materials
Supplied

8. DBE
Certification
Number

9. DBE Contact Information 10. DBE %
Local Agency to Complete this Section

11. TOTAL CLAIMED DBE PARTICIPATION %

17. Local Agency Contract Number:

18. Federal-Aid Project Number:

19. Proposed Contract Execution Date:

Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.

20. Local Agency Representative's Signature 21. Date 12. Preparer's Signature 13. Date

22. Local Agency Representative's Name 23. Phone 14. Preparer's Name 15. Phone

24. Local Agency Representative's Title 16. Preparer's Title DISTRIBUTION: Original – Included with consultant’s proposal to local agency.

ADA No
tice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654- 6410 or TDD (916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS -89, Sacramento, CA 95814.

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Local Assistance Procedures Manual Exhibit 10-O1
Consultant Proposal DBE Commitment

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July 23, 201 5
INST
RUCTIONS – CONSULTANT PROPOSAL DBE COMMITMENT

CONSULTANT SECTION

1. Local
Agency - Enter the name of the local or regional agency that is funding the contract.

2. Contract DBE Goal - Enter the contract DBE goal percentage as it appears on the project advertisement.

3. Project Description - Enter the project description as it appears on the project advertisement (Bridge Rehab, Seismic Rehab, Overlay, Widening, etc.).

4. Project Location - Enter the project location as it appears on the project advertisement.

5. Consultant’s Name - Enter the consultant’s firm name.

6. Prime Certified DBE - Check box if prime contractor is a certified DBE.

7. Description of Work, Services, or Materials Supplied - Enter description of work, services, or materials to be provided. Indicate all work to be performed by DBEs including work performed by the prime consultant’s own forces, if the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the exact portion to be performed or furnished by the DBE. See LAPM Chapter 9 to determine how to count the participation of DBE firms.

8. DBE Certification Number - Enter the DBE’s Certification Identification Number. All DBEs must be certified on the date bids are opened.

9. DBE Contact Information - Enter the name, address, and phone number of all DBE subcontracted consultants.

Also, enter the prime consultant’s name and phone number, if the prime is a DBE.

10. DBE % - Percent participation of work to be performed or service provided by a DBE. Include the prime consultant if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial participation.

11. Total Claimed DBE Participation % - Enter the total DBE participation claimed. If the total % claimed is less than item “Contract DBE Goal,” an adequately documented Good Faith Effort (GFE) is required (see Exhibit 15-H DBE Information - Good Faith Efforts of the LAPM).

12. Preparer’s Signature - The person completing the DBE commitment form on behalf of the consultant’s firm must sign their name.

13. Date - Enter the date the DBE commitment form is signed by the consultant’s preparer.

14. Preparer’s Name - Enter the name of the person preparing and signing the consultant’s DBE commitment form.

15. Phone - Enter the area code and phone number of the person signing the consultant’s DBE commitment form.

16. Preparer’s Title - Enter the position/title of the person signing the consultant’s DBE commitment form.

LOCAL AGENCY SECTION

17. Local
Agency Contract Number - Enter the Local Agency contract number or identifier.

18. Federal-Aid Project Number - Enter the Federal-Aid Project Number.

19. Proposed Contract Execution Date - Enter the proposed contract execution date.

20. Local Agency Representative’s Signature - The person completing this section of the form for the Local Agency must sign their name to certify that the information in this and the Consultant Section of this form is complete and accurate.

21. Date - Enter the date the DBE commitment form is signed by the Local Agency Representative.

22. Local Agency Representative’s Name - Enter the name of the Local Agency Representative certifying the consultant’s DBE commitment form.

23. Phone - Enter the area code and phone number of the person signing the consultant’s DBE commitment form.

24. Local Agency Representative Title - Enter the position/title of the Local Agency Representative certifying the consultant’s DBE commitment form.

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PROPOSER:
(Consultant Name)
ADDRESS:

TELEPHONE NUMBER(S):

PRINT NAME:

SIGNATURE:

TITLE: DATE:

SIGNING INSTRUCTIONS TO THE CONSULTANT
This Proposal must have a valid signature above and be delivered as required or it will be considered non-responsive (CCP 1933).

General Partners must sign on behalf of the partnership.

RT Engineering & Associates, Inc.
202 E. Airport Drive, Ste. 140, San Bernardino, CA 92408 909-855-1807
Regina Talamantez, PE
President / CEO 10/17/2022

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NON-COLLUSION AFFIDAVIT
Made to: City of Hemet
Regina Talamantez, PE
President / CEO
202 E. Airport Drive, Ste. 140
909-855-1807
San Bernardino, CA 92408
[email protected] 10/17/2022

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□ □ □
□ □
□ □ --
-
B
----
□ □
Local Assistance Procedures Manual EXHBIT 10-Q
Disclosure of Lobbying Activities
EXHIBIT 10-Q D ISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post -award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________

4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Prime Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable ____________________

8. Federal Action Number, if known: 9. Award Amount, if known:

12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ actual planned a. retainer
b. one -time fee

13. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in -kind; specify: nature _______________ e deferred Value _____________ f. other, specify _________________________

16. Continuation Sheet(s) attached: Yes No

17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Page 1 ends

LPP 13-01 May 8, 2013

N/A N/A N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/AN/A
N/A
N/A
Regina Talamantez, PE
President / CEO
909-855-1807 10/17/2022

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www.koacorp.com

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ConstruCtion ManageMent and
inspeCtion serviCes

FOR THE
City of Hemet

HEMET VALLEY BIKEWAY PROJECT
CIP 5696 - FEDERAL PROJECT NO. 5186(018)
1945 Chicago Avenue, Suite C-2
Riverside, CA 92507
951.342.3120
southstareng.com
WORK PROPOSAL FOR: OCTOBER 24, 2022

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) table of Contents
Table of Contents i
Introductory Letter ii
Corporate Profile 1
A. Legal Business Name & Status 1
B. Non-Profit Status 1
C. Company Overview 1

1. History of Firm 1

2. Years in Business 2

3. Years of Experience 2

4. Company Hierarchy 2

5. Company Size 2

6. Office Location 2
D. Financial Interests 2
Statement of Qualifications/ Relevant Experience 3
Relevant Project Experience 3
References 4
Project Team 5
Organization Chart 5
Team Members 6
Subconsultants 7
Description of Services 8
A. Project Understanding 8

1. Work Plan 8

2. Project Reporting 17

3. Technical Capabilities 17
Existing Conditions 18
Resource Allocation Matrix 20
Quality Control 21
Availability 21
Appendix A - Samples iv
Appendix B - Key Personnel Resumes xx ii
Appendix C - Forms xx vii

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) introduCtory
letter
October 24, 2022
Noah Rau, PE
Public Works Dirctor/City Engineer
C/O Chase Keys, PE -Project Manager
City of Hemet, Engineering Department
445 E. Florida Avenue
Hemet, CA 95243
RE: Construction Management and Inspection Services for Hemet Valley Bikeway Project - CIP 5696 Federal Project No. 5186(018)
Dear Mr. Rau and the Selection Committee:

Southstar Engineering & Consulting, Inc. (Southstar) is bringing a team to the City of Hemet to deliver success on the Citywide Hemet Valley Bikeway Project. This team includes hand-picked specialists and an abundance of expertise in constructing road and bikeway projects exactly like this one.

Southstar has assembled an experienced team to deliver the construction management, inspection, public outreach, labor compliance and materials testing services that the Citywide Hemet Valley Bikeway project requires. Our proposed
Roadway Inspector, Mr. Mike Smith, lives in Hemet and has reviewed the project plans and visited the project site to take pictures of existing conditions.

The bulk of effort involved with constructing this project will compliment neighboring projects and enhance safety by including the installation of Class II and Class III bicycle facilities, bicycle detection, bike boxes, bike lockers, bike repair stations, sidewalk, curb, gutter, curb ramps, and a transportation mobility station with bicycle staging area.

Fortunately, Southstar has been in the roadway construction management business for over 16 years. Many of our projects have involved pavement rehabilitation, street widening, signage improvement, lane striping, and ADA ramp improvements so the scope of this project fits squarely in Southstar’s wheelhouse.

Southstar has built a successful track record of delivering roadway, bridge, interchange, intersection upgrades, and highway system improvement projects, primarily in San Bernardino and Riverside Counties.

Southstar has worked with a variety of agencies in Southern California, including RCTD, the City of Menifee, Murrieta, SBCTA, Ontario, Corona, Riverside, Fontana, Moreno Valley, Palm Springs, La Quinta, Caltrans District 8, and RCTC. This year Southstar has also been trusted to provide the City of Hemet Construction Management and Inspection Services for the Citywide Traffic Signal Safety Upgrades - CIP 5651 project. Additionally, our team won the ACEC 2021 Award for the I-15 / Cajalco Road interchange improvements project for the City of Corona, completed in March 2020.

Principal-in-Charge Jason Bennecke and Supervising Resident Engineer Amr Abuelhassan each bring more than 30 years of Caltrans and local roadway and utility construction management experience. They have shown an unwavering commitment to innovation in order to minimize construction schedules and bring projects to completion under budget, all while maximizing communications with the public. This includes documenting all contract activities in the field, as well as all financial supporting documentation of all progress payments, change order work, and as-built conditions.

Southstar Engineering &
Consulting, Inc.

DIR No:
100017294
EIN No:
20-5648626
Type of Business Entity:

S-Corporation
Year Founded:
2006
Years in Business:
16 Number of Employees:
25 Headquarters/Work to be
Performed from:
1945 Chicago Avenue, Suite C-2
Riverside, CA 92507
Phone: (951) 342-3120
Fax: (951) 342-3148
www.southstareng.com
Primary Contact:

Mr. Jason Bennecke, PE, MBA, PMP
Principal-in-Charge/
Project Manager
Cell: (909) 556-8852
Email: [email protected]
Engineering Trust Into Every
Project

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) introduCtory letter

STATEMENTS
All information contained in this proposal is true and correct. The proposal is valid for 90 calendar days from the date of submission. Southstar accepts the terms and conditions of the standard professional services agreement included in this RFP. Southstar has no direct or indirect conflict of interests. Southstar has less than 50 employees and is therefore exempt from the Affirmative Action Plan requirements of this RFP. A completed Debarment and Suspension Certification form is located in the Appendix of this proposal.

ADDENDA
Southstar acknowledges Q and A Sets 1 (10042022-01), 2 (10052022-01) and 3 (10172022-01) released via addendum for this RFP.

The Southstar team looks forward to working with the City of Hemet on this important and exciting project. Southstar intends to surpass your expectations through dedication to quality, professional integrity, and service excellence. Selecting Southstar for this contract will result in a successfully completed project, on time and within budget. If you have any questions, please feel free to contact us via the information in the blue sidebar above.

Sincerely,
Jason Bennecke, PE, MBA, PMP
Principal-in-Charge
Amr Abuelhassan, PE, MS, QSD
Supervising Resident Engineer
Southstar Engineering & Consulting, Inc.

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) Corporate profile
A. Legal Business Name & Status
Southstar Engineering & Consulting, Inc.

Type of Entity: S-Corporation
B. Non-Profit Status
Southstar is not a non-profit.

C. Company Overview

1. HISTORY OF FIRM
Southstar has provided professional engineering services in Southern and Central California for the past 16 years and is dedicated to the public works and transportation needs of California. Southstar is a certified Small Business Enterprise (SBE) with its primary office located in the City of Riverside, just a short drive from the City of Hemet. Southstar focuses on providing solutions to two primary industry needs: 1) managing the construction of bridges, rapid transit systems, freeways, utility relocations, and local infrastructure within and outside the Caltrans right-of-way (ROW) and 2) managing the project development of both small and large-scale infrastructure improvements. Southstar was built upon the successes of superior construction management skills and experiences. In addition to these two areas of expertise, Southstar’s extensive professional knowledge also includes planning, sustainability, utility coordination, design, labor compliance, public outreach, inspection services for roadways, bridges, sanitary sewer, storm channels, streambeds, and other infrastructure projects.

Southstar Services
The City of Hemet can be assured of the quality and professionalism of Southstar’s staff and its extensive in-house resources.

Southstar’s services, personalized to meet the unique needs of Hemet, are highly regarded within the transportation construction industry.

Southstar construction managers have assisted nearly
40 public agencies in the successful delivery of projects of all sizes.

Services include:
• • Construction Engineering
Management
• • Program/Project
Management & Design
• • Inspection Services
• • Community Outreach
• • Critical Path Schedule
Development
• • Project Budget Development
& Tracking
• • Program Planning
• • Utility Relocation
Management
• • Local Agency Coordination
• • Traffic Engineering
• • Local Assistance Coordination
• • Resolution of Funding Issues
• • Federal Funding Guidance
• • Claims Management/Risk
Management
• • Highway Bridge Program
• • Right-of-Way management
• • Labor Compliance
• • FAA Section 107 GPS Drone
Photogrammetry
Southstar team members make a difference to clients and the community by continually providing superior service with the highest level of integrity. Providing client-focused services to many state and local agencies in Southern California, Southstar professionals know the critical questions to ask, and the corresponding solutions to offer. By blending innovative problem-solving skills, exceptional depth of experience, and quality supervision and inspection services, Southstar consistently completes the construction of large-scale transportation projects on time, within budget, and with no claims.

The
Southstar team has the ability to resolve challenges by offering their clients innovative solutions that are custom tailored to each project, and this important bikeway safety upgrade project is no different.

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) Corporate profile

2. YEARS IN BUSINESS
Southstar has been in business for 16 years, and has not done business under any other name.

3. YEARS OF EXPERIENCE
Southstar has provided Construction Management and Inspection services for all 16 years it has been in business. As mentioned in the cover letter, although this is essentially a bikeway project the bulk of the effort is related to roadway construction, which includes: traffic control, trenching, backfill to proper compaction, reconstruction of the roadway structural section, and striping. As such, Southstar is the team to select as we have extensive roadway rehabilitation and public outreach experience.

4. COMPANY HIERARCHY
Southstar is 100% owned by the employees. Our board of directors includes four professional engineers (each with over 30 years engineering and project management experience) and two licensed CPA’s with over 30 years experience each. The executive committee reports to them and the remainder of staff reports to the executive team. Southstar has a full time office manager and bookkeeper, both of whom provide superior office skills to keep Southstar running smoothly on the interior. An organization chart can be provided upon request.

5. COMPANY SIZE
25 Employees.

6. OFFICE LOCATION
1945 Chicago Avenue, Suite C-2
Riverside, CA 92507
D. Financial Interests
Southstar is financially stable and is not involved in bankruptcy proceedings or mergers, and has no conditions that may impede its ability to complete any projects. Southstar has no outstanding or pending complaints as determined through the Better Business Bureau, State of California Department of Consumer Affairs. Southstar has no controlling or financial interests in any other organization and is not owned or controlled by any other person or organization.

Project team in a typical weekly meeting

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) stateMent of
QualifiCations/
relevant
experienCe
I-15 / CAJALCO INTERCHANGE
CITY OF CORONA | 2019 – 2020
The City of Corona, in partnership with the California Department of Transportation (Caltrans), District 8, reconstructed the interchange located on Interstate 15 (I-15) at Cajalco Road from Temescal Canyon Road to Bedford Canyon Road. The $50 million dollar investment included the widening of Cajalco Road from a two- lane bridge to a six-lane overcrossing bridge on a new alignment north of the existing bridge. In addition, the bridge included a striped median, outside shoulders and a sidewalk on the southern side. The existing four ramps were reconfigured and a fifth ramp was constructed for the EB Cajalco/NB I-15 traffic. The improvements increased the capacity of the bridge and ramps and reduced congestion to accommodate projected growth in the area. Southstar provided Construction Management and Inspection Services throughout the duration of the project.

SR-60 / ARCHIBALD INTERCHANGE
SBCTA | 2019 – 2021
This $15 million project improved Archibald Avenue between East Oak Hill Drive and Monticello Place at the State Route 60 (SR- 60) interchange, located in the City of Ontario in San Bernardino County. Improvements included widening Archibald Avenue to add a northbound left-turn lane to the westbound on-ramp and an additional southbound left-turn lane to the eastbound on-ramp.

This widening extended an additional storage lane south of the interchange for northbound traffic accessing the westbound on-ramp. The westbound and eastbound off-ramps were also widened to accommodate an additional left-turn lane. In addition, right-turn pockets in the northbound and southbound directions were added approaching the eastbound and westbound on-ramps. Services included: participation in the evaluation of scheduling; constructability reviews; utility coordination; construction project advertising, bid analysis, and award; construction inspection; surveying; materials testing; source inspection; landscape inspection; contractor interface and contract administration; office engineering; coordinating with local ongoing projects, and other assorted duties as appropriate in managing the construction of the Caltrans oversight and city roadway improvement project.

SAN PABLO PHASES 1 & 2
CITY OF PALM DESERT | 2019 – 2021
The San Pablo Avenue Streetscape Project transformed San Pablo Avenue into a key artery in a revitalized city center where walking, biking, and fun is the focus in the City of Palm Desert. Roadway lanes are being reduced to allow room for improved bikeways along San Pablo Avenue, enhanced pedestrian accommodations, new landscaping, beautification of existing community gardens, on-street parking, and a roundabout intersection at San Gorgonio Way. Project Elements included Roundabout intersection at San Gorgonio Way, Midblock Pedestrian Crossings, On-Street Bikeway, In-Street Event Space, Decorative Hardscape, Landscape and Shade Trees, Enhanced Street Lighting, Street Furniture, and Pocket Parks.

Southstar provided Construction Management, Inspection and Public Outreach Services throughout the duration of the project.

Relevant Project Experience

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) stateMent of QualifiCations/relevant experienCe
referenCes

CLIENT NAME TITLE PHONE EMAIL
City of Rialto Art Cervantes Engineering Project
Manager
909.820.2531 [email protected]
RCTD Hector Davila Construction Engineer 951.955.6885 [email protected] RCTD Ward Maxwell, PE Construction Engineer 951.955.8614 [email protected] City of Palm
Desert
Randy Bowman Deputy Director of Public
Works
760.776.6493 [email protected]
PRESIDENTS’ PLAZA
CITY OF PALM DESERT | 2021 – 2022
The City of Palm Desert repaved, beautified, and improved the Presidents’ Plaza East and West Parking Lots. These aging, heavily used lots served businesses and their patrons on El Paseo, Highway 111, and adjacent frontage roads between Larkspur Lane and Portola Avenue. The parking lots underwent several improvements. Southstar provided Construction Management, Inspection and Public Outreach Services throughout the duration of the project. The project goal was to keep the community, patrons, employees and business owners informed throughout the life of the project.

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) projeCt teaM
Organization Chart
The Southstar Team is organized to provide the City of Hemet with the expertise needed to deliver this complex project safely, on schedule, within budget, and meeting the highest quality standards.

Southstar’s team is dedicated to this project with key personnel available for the duration of the project. Key personnel resumes are provided in Appendix B. Key personnel will be available to the extent proposed, or designated by Hemet, for the duration of the project, acknowledging that no person designated as “key” to the Project shall be removed or replaced without the prior written concurrence of the City of Hemet.

Southstar Team Members
PIC

JASON BENNECKE, PE, MBA, PMP
Jason is a 30-year veteran civil engineer, roadway designer, and construction/project manager with experience in delivering projects following state and federal guidelines. Jason’s broad experience in project coordination with local agencies, funding partners, Local Assistance, Caltrans, utility companies, cities, state agencies, and private property owners will help guide intersection safety upgrade project to success through construction. Jason’s recent project management experience included overseeing construction management of the Presidents’ Plaza parking lot rehab in the City of Palm Desert ($9.2m).

Representative projects include:
• • SR-60 / Archibald Interchange
• • I-15 / Cajalco Interchange
• • US 101 / LOVR Interchange Reconstruction,
City of San Luis Obispo
Amr Abuelhassan, PE, MS, QSD*
Supervising Resident Engineer
Mike Smith*
Roadway Inspector
Jason Bennecke, PE*
Principal-In-Charge
City of Hemet
* = Key Personnel
RMA Group
Materials Testing
Jayesh Solanki
Roadway Inspector
RTEA
Electrical Inspection/
Utilities Inspection/
Labor Compliance
Philip Hannawi, PE, QSD*
Resident Engineer/
Construction Manager/
Office Engineer
Vanessa Barrientos
Public Outreach
Ramon Carlos
Labor Compliance

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) projeCt teaM
Supervising Resident Engineer

AMR ABUELHASSAN,
Amr has more than 30 years of experience in project management, construction management, and civil engineering. His extensive construction management and administration experience and knowledge provides a solid foundation for the delivery of projects from inception to construction close-out. Amr’s experience includes working with various cities and for Caltrans District 8 delivering projects within the District as a project Manager and Resident Engineer.

Resident Engineer/Construction Manager/Office Engineer

PHILIP HANNAWI, PE, QSD
Mr. Hannawi is a Professional Civil Engineer in the State of California with over 40 years of experience in project management, municipal civil engineering, and construction management. He has served as construction manager for highways, numerous streets widening and extensions, grade separations, and pavement rehabilitations. His experience also includes design and drafting of several projects involving street widening and extension, grade separations, pavement rehabilitation, sewer, storm drain and airport design.

Roadway Inspector

MIKE SMITH
Mr. Smith offers over 17 years of experience providing inspection services for roadway, grade separations, bridge replacements, demolition of existing bridges, and underground and structures construction. His inspection experience includes observing the installation and testing of underground utilities including sewer, water, electrical, storm drain lines, and associated structures such as manholes, CIDH piles, falsework, bridge structure, catch basins, headwalls, barrier rail, retaining walls, MSE walls, white paving (JPCP), PCC intersections, median islands, curb and gutter, cross-walks and culverts.

Roadway Inspector (Backup)

JAYESH SOLANKI
Mr. Solanki is a Civil Engineer with over 34 years of experience in the engineering and construction industry. He has served in various roles on roadway and bridge projects including project manager, construction manager, and roadway and segmental bridge inspector. His professional registrations include CTQP, SCDOT, ACI Technician Grade 1, Nuclear Safety Cert, ATSSA MOT Advanced, PTI Level 1& 2, SCDOT Concrete Levels I and II, Asphalt Roadway Technician and ACI Concrete Field-Testing Grade 1.

Public Outreach Specialist

VANESSA BARRIENTOS
Ms. Vanessa Barrientos has 15 years of developing and executing tailored public awareness campaigns totaling over $3.4 billion high-profile infrastructure projects with a cost-effective approach by establishing goals, objectives and budgets. She encourages open conversation and facilitating the access of project information. Top priorities are safety and engaging the community. Her unique approach to public outreach comes from her experience as a Caltrans Traffic Management Center Liaison, Assistant Project Manager for Caltrans Stream-Lined Oversight Projects, and as an Office Engineer. These assignments enhanced her communication skills – affording her thecapability of communicating with Engineers - turn around and decode technical project information to the generalpublic for continuous support throughout the life of the project.

Labor Compliance

RAMON CARLOS
Mr. Ramon Carlos, Jr. has been a labor compliance officer since 2003 with the public sector as well as private sector. He takes on highly challenging positions and projects, and with his energy, initiative and ability to implement and administer programs, delivers successful assignments that have built his reputation in our industry as one of the best labor compliance officers in the Inland Empire.

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Subconsultants
The Southstar team is rounded out with top-level subconsultant firms to provide additional services as-needed. We understand how important this project is to the City of Hemet, and we have chosen experienced and well-qualified firms to join our team to meet the 15% DBE goal and successfully devilver the Hemet Valley Bikeway Project. Their firm profiles are listed below.

RT Engineering & Associates, Inc.

RT Engineering & Associates, Inc. (RTEA) is an architectural & engineering firm providing professional civil engineering design, project and construction management, landscape architecture, environmental, utility, public outreach, and community/government relations services to their clients. RTEA’s innovative and diverse team are well-seasoned professionals who are experts in the areas of staff augmentation for public works, water authorities, municipalities, water districts, railroads, and joint power authorities, in addition to state and federal programs. The RTEA staff are committed to excellence from the conceptual planning stage through completion of construction. RTEA is a Hispanic, woman-owned DBE/ SBE Certified engineering firm which was founded in 2011 by Regina Talamantez (Stevens), PE. She is a licensed civil engineer through the state of California with over 30 years’ experience. Her experience is diversified in bridge design, construction, and program management specializing in highway/bridge, railroad track, transit, utility, and infrastructure projects, and her past experience includes working for both the private consulting industry and public agencies. She brings a global perspective to the project team and enhanced project delivery to key stakeholders.

RTEA’s many years of administrative experience with current and previous CM contracts allows them to quickly fill staffing assignments and administer work plans without burdening City staff. Each member of the RTEA staff can fill multiple roles if needed. RTEA personnel have proven track records in managing projects on time, within budget and in a safe manner while looking after the needs of stakeholders. RTEA has effectively partnered with state and federal regulatory agencies to deliver successful projects, well- managed budgets, and superior services to thoroughly satisfied stakeholders and clients.

RMA Group, Inc.

The RMA Group is an employee-owned engineering firm providing diverse markets across seven Western States with a broad range of versatile engineering services. Their passion for high-end service drives constant innovation and investment in the development of world-class lab facilities and interactive management technologies.

Established in 1962, RMA is a California corporation with professional offices and laboratory facilities strategically located within California’s thriving economic centers in the Inland Empire, Los Angeles, San Francisco Bay area, San Diego, and Sacramento Valley. The breadth of their regional coverage allows them to complete any size project throughout the state. They have grown to employ more than 600 of the industry’s brightest engineers, geologists, technicians, inspectors, and construction professionals.

RMA Group’s staff includes registered civil and geotechnical engineers, registered geologists and, certified engineering geologists who provide our firm with comprehensive geotechnical and environmental capabilities. RMA Group’s geotechnical and geologic design services include preliminary geotechnical investigations, foundation studies, fault investigations, liquefaction analysis, Phase 1 environmental site assessments, and geotechnical and geologic review of grading and foundation plans.

Their inspectors and technicians are highly qualified to perform all aspects of construction inspection and materials testing. They are experienced, cross-trained, and hold multiple certifications including ICC, ACI, AWS, ASNT, OSHPD, DSA, NICET, and more than 500 individual Caltrans certifications, which allows them to inspect diverse elements of construction projects simultaneously. This enables RMA to provide inspection services for projects in a highly efficient manner, reducing the overall cost of inspection and testing programs for our clients.

RMA Group is dedicated to providing the highest quality of service for your projects and will ensure the timeliness, quick turn around of reports, compliance with code and specifications, and quality customer service in providing your company with inspections and materials testing services. They will provide the utmost satisfaction due to their 60 years of experience in a multitude of professional disciplines that will exude with the successful completion of your projects in a fast and efficient manner, on time and on budget.

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) desCription
of serviCes
A. Project Understanding

1. WORK PLAN
Southstar’s goal is to complete the project in
a safe, high quality, cost effective, and time
efficient manner. Southstar’s approach takes
into consideration the traveling public, local and
surrounding residents, surrounding businesses,
all stakeholders, and the environment to ensure
full satisfaction with the final product. Meeting
the project’s goals starts with providing the most
qualified construction management team members.

Southstar’s team members have worked and
successfully delivered similar sized projects with
similar aspects and components and are capable
of being productive on day one. Easy and effective
communication with project stakeholders, local
residents, local businesses, utility owners, and
other affected local agencies in another essential
component for meeting the project’s goals.

CONSTRUCTABILITY/BID-ABILITY REVIEW
The Southstar team of experienced construction
inspectors and managers will perform a detailed
Constructability Review of the project plans, specifications, and bid list. The team members will look for anything that will improve the quality of the bid package to the contractors. Typical issues found are inconsistencies with project quantities, staging issues, specifications that do not match the bid list, and anything out of the ordinary for industry standards. In addition, the review involves and evaluation of existing geotechnical reports and maps, proposed project schedule and number of contract days, site drainage adequacy, ADA compliance, permits and environmental commitments requirements, constructability, and bid-ability, bid schedule, engineer’s estimate, and traffic control. The detailed review will also include possible consolidation of construction stages to allow for early completion of the project.

PRE-BID AND CONTRACT AWARD SUPPORT
Southstar will assist the City of Hemet and the program manager with the overall solicitation of bids, bidder’s questions, the pre-bid conference, bid reviews, and recommendation of award, including detailed coordination of responses to bidders’ questions, review and discussion with applicable stakeholders and/or your designer and preparation of necessary addenda to the project documents as needed. As directed by the City of Hemet, Southstar will perform bid analysis by reviewing all bids submitted for completeness, balance, and responsiveness and, if directed, will prepare a recommendation of award letter to the Board.

PROJECT UNDERSTANDING
The following information presents our understanding of the project and approach to providing construction management, inspection services, pulic outreach, materials inspection and testing and labor compliance services for the Hemet Valley Bikeway project in the City of Hemet, California (CIP 5696, Federal Project No. 5186(018)). We understand the project is funded with Federal Active Transportation Program (ATP) funds.

The project for the Bike Hemet improvement program constructs bicycle improvements along Palm Avenue, Whittier Avenue, Johnston Steet Gilbert Street and Chambers Street; a four-mile route that extends from the northern City limit to a new transportation mobility station located along the NMTP Salt Creek Corridor. This critical link closes a bikeway gap, providing needed connections to activity centers within the City.

Project elements include Class II and III facilities, bicycle detection, bike boxes, bike lockers, and bike repair stations. A transportation mobility station provides bicycle staging areas and linkages to regional trails. Other proposed improvements include pavement rehabilitation, street widening, removal and

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) desCription of serviCes
reconstruction of curb and gutters, cross gutters, sidewalks, driveway aprons, ADA ramps, improved signage, lane striping and marking and adjustment of utility boxes and manholes to grade.

Bulb-outs, also known as curb extensions, will be constructed along Gilbert Street at its intersections with Chambers Street, Thornton Avenue and Whittier Avenue. Bulb-outs extend the curb line out into the parking lane, which reduces the effective street width.

New ADA ramps will be constructed at the intersections of Gilbert Street and Chambers Street, Thornton Avenue, Stenson Avenue, Johnston Avenue and Whittier Avenue and at the intersections of Palm Avenue and Johnston Avenue, Whittier Avenue, Devonshire Avenue and Oakland Avenue.

PCC sidewalk and driveways will be reconstructed along the westerly side of Palm Avenue from Menlo Avenue to approximately 800 feet south.

Asphalt Concrete pavement rehabilitation includes either full depth replacement of the AC section or cold milling and replacement a minimum of 2 inches of AC.

A Traffic Control Plan must be developed by the Contractor prior to start of construction to minimize construction impacts on motorists and pedestrians and to keep traffic flowing at all times.

All Project activities shall be documented in sufficient detail to comply with Caltrans Construction Manual and the Local Assistance Procedures Manual (LAPM) requirements and as directed by the City Engineer.

This will include inspection diaries as well as all back up documentation for progress estimates and all contract change orders.

Our team has developed a work plan and a staffing plan that covers all project activities from start to successful completion. We understand that the total number of construction working days is estimated at 90 which includes lead time for materials procurement and no additional time will be granted for the procurement of materials unless otherwise approved by the engineer. The Contractor will be required to complete work on all contract items concurrently with the material procurement period to the extent possible. The Southstar Team led by Mr. Hannawi, PE will be responsible for providing construction management, inspection, material testing, public outreach and labor compliance services.

PROJECT APPROACH
The construction management services for this project shall be in accordance with City Guidelines and the Caltrans Local Assistance Procedures Manual, the Caltrans Construction Manual, and the Caltrans Construction Manual Supplement for Local Agency Resident Engineer. The Southstar team will provide the following services:
• Administration of the construction contract
• Coordination of activities of the contractor with the services of the project design engineer • Construction inspection to ensure all work conforms to the project documents • Management of independent quality assurance material testing • Office engineering
• Labor compliance and DBE participation verification • Full documentation and processing of Contractor’s progress payments • Review of potential field conflicts, processing change order requests from the Contractor, establishing merit and estimating and negotiating cost of change • Claims review, analysis and merit determination
• As-needed public outreach services
• Coordination and communication with all impacted parties in the administration of the construction contract as deemed necessary including the City of Hemet, Contractor, the Design Engneer, City’s Police Department and Fire Department, Hemet School District, Riverside Transit Authority (RTA), waste disposal service providers, utility agencies and the general public

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Task 1: Project Coordination

ADMINISTRATION OF CONSTRUCTION CONTRACTS
Administering construction contracts requires compliance with the Public Contracts Code, the Contract Documents, and Special Provisions. Once the contract documents are finalized and bid solicitation is in progress, Southstar’s team will study the contract documents as well as the RE Pending File and will be aware of any and all special requirements related to the Project. Moreover, administering a construction contract effectively requires full documentation of any and all work performed on the project, including all communications with the Contractor and the project team. Timely resolution of all RFIs and field issues is key to keeping the project on schedule and keeping the budget under control. Southstar’s team members have successfully administered hundreds of projects that were delivered on schedule and within budget.

COMMUNICATIONS BETWEEN CONTRACTORS AND BETWEEN CONTRACTORS AND

OTHER PROJECT PARTICIPANTS
It is the Resident Engineer’s responsibility to serve as the focal point of communication on the Project; the RE will be implementing the Project’s communications plan from day 1. Once the communication plan is prepared at the onset, it will be implemented and maintained by the RE. All updates will be implemented regularly. All communications will either be in writing or confirmed in writing if took place verbally. The communication plan will clearly identify lines of communication and directions. It will clearly list flow of information matrix and how work is authorized and approved in the field.

PRE-CONSTRUCTION MEETING
The Southstar Team is prepared and ready to hold and run the Pre-Construction meeting with the successful bidder and Project stakeholders. We will prepare the agenda and chair the pre-construction meeting. Topics will include, but not limited to, safety, schedule, phasing, maintaining access, subcontracting, materials testing, permits, coordination, and submittals. Attendees will include, but not limited to, the City of Hemet, the General Contractor, subcontractors, and any affected utility companies.

Meeting minutes will be prepared by the Southstar team.

COORDINATION MEETINGS
During construction, Mr. Hannawi will conduct weekly progress meetings with the Contractor to address the status of the project and project issues. The team will prepare and distribute agendas, minutes, and an issues log. The meeting will be attended by representatives from the City, Contractor, utility owners, and other stakeholders as applicable. Some attendees will not be required to attend every meeting and will only be invited when their respective input is required. During these meetings, the status of submittals, RFIs, CCOs and project issues will be reviewed and updated. Additional focused meetings will also be scheduled and conducted by Mr. Hannawi on as needed basis to resolve any constructability and field operational issues.

REVIEW AND NEGOTIATION OF CONTRACT CHANGES, DISPUTES, AND MAINTENANCE

OF PROJECT RECORD FILES AND DOCUMENTATION
Contract Change Orders (CCOs) can be requested by the contractor after discovery of a field conflict or can be initiated by Hemet for a change of scope. The team will determine the merit, scope, estimated cost and schedule impacts to the project as a result of potential CCOs requested by the contractor, and provide recommendations to Hemet. The team will also negotiate change orders as directed by Hemet if there is addition or change in scope. All changed orders will be monitored and logged in the CCO Log that will be created and updated by OE Philip Hannawi.

Effective change order administration is imperative for controlling cost and schedule on a construction project. The goal is to provide timely direction to the contractor while assuring that the costs of changes are fair and reasonable to both the contractor and Hemet. Issues may arise that have the potential for leading to claims. They minimize and avoid potential disputes by staying involved with the project and listening to the concerns of all project stakeholders. Southstar’s intent is to meet with the contractor and resolve issues without delay and at the lowest possible level. They also recognize the importance of maintaining proper documentation pertaining to any dispute. If a dispute develops into a claim, they will review the dispute or claim, determine additional analysis to be performed, decide on merit, and provide recommendations to Hemet. Southstar has a history of resolving issues prior to completion of the project and are skilled at examining issues along with related specifications and maintaining detailed

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project documentation which mitigates potential claims from the contractor. All relevant information as it is compiled and becomes available will be shared with the City of Hemet project Manager and will be included in the monthly Progress Report.

WEEKLY AND MONTHLY PROGRESS REPORTS
The Southstar team will provide the City of Hemet with project status reports on a weekly and monthly basis, and as requested by the City. The weekly reports will provide a summary of the activities completed the previous week, ongoing activities for the current week, and scheduled activities for the following week. This report will also include any field conflicts and issues that may have arisen during the week. The monthly reports will describe the status of the project’s budget, schedule, submittals, change orders, claims in process, and current and anticipated work progress. Earned Value Reports will be available to the City of Hemet if requested.

CONSTRUCTION SAFETY AND SECURITY PLAN REVIEW AND MONITORING Nothing is more important than the safety of the construction team and the public. Southstar’s team will ensure conformity to all safety provision sin the OSHA Construction and Safety Manual. A project-specific safety plan will be prepared prior to the start of construction and every team member will be required to read, sign, and implement it. In addition. Weekly tailgate safety meetings will be held for the project team and topics relevant to ongoing and upcoming construction activities will be covered. In addition, team members are trained to collaborate with the contractor on all aspects of the construction operation and safety precautions. In addition to receiving and reviewing the Contractor’s Health and Safety Plan, inspectors in the field regularly attend the daily safety meetings held by the contractor every morning at the beginning of the shift.

TAILGATE BRIEFINGS & CONSTRUCTION SCHEDULE
Our team members are trained to collaborate with the contractor on all aspects of the construction operation and safety precautions. In addition to receiving and reviewing the Contractor’s Health and Safety Plan, inspectors in the field regularly attend the daily tailgate briefings and general safety meetings held by the contractor. The entire team will be aware of the ongoing operations and will be prepared to deal with potential risks. In addition, Southstar’s field team will monitor the contractor’s operations and will check against the submitted 3-week lookahead schedules. The team will be noting any deviation from the planned work so that RE Philip Hannawi will be able to determine any potential schedule impacts and have the opportunity to mitigate any impacts and costs. Catching issues early and maintaining a strong partnering relationship with the contractor can make the difference in keeping a project on schedule and within budget. Inspectors will be responsible for monitoring the quantities of materials placed and will incorporate that with the monthly estimate, noting the progress of work and percent complete for each item. This information will assist the RE in determining the progress of the project. Additional reports are available to determine the earned value progress of the project, a truer sense of progress than just dollars versus time. All the information is compiled and will be shared with the City’s project Manager and will be included in the monthly Progress Report.

PROGRESS PAYMENTS
At the Direction of the City, the Southstar team will administer Contractor’s progress payments, based on measurements and quantities calculated in the field, subject to the City’s audit and delegation of approval. Team inspectors are required by the RE to prepare daily quantity sheets for all payable items installed on any given day. These quantity sheets will provide specifics on each pay item performed on that day with location and measured units in place.

Each month the team prepares progress payments for all work completed by the contractor for review by the RE and the City of Hemet project Manager. Each progress payment is linked to the previous payment, and they verify that the Contractor only receives payment for pay items or change order extra work bills that the contractor is entitled to. Likewise, they will review certified payrolls, DBE reports and EEO records as applicable to ensure labor compliance. The team also review progress reports, lien waivers, inventory of materials-on-hand, quantity surveys and monthly schedule updates. Retention and other applicable deductions are reviewed to verify they are properly recorded on each progress pay estimate. All bid items over/under runs will be closely monitored and shared with Hemet before any item approaches the 25% increase/decrease mark.

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ASSESSING LDS, BACK CHARGES, OR SIMILAR ADJUSTMENT TO FINAL CONTRACT VALUE
Maintaining proper accounting of contract time is extremely important to be able to assess LDs and/ or back charges. Proper time accounting starts with the creation of a weekly statement of working days (WSWD) at the start of the project. The WSWD must be accurately updated and maintained on a daily basis and shared with the Contractor on a weekly basis. If the contractor disputes any aspect of the issued report, it must be addressed and resolved immediately to prevent a stoppage in properly tracking contract time. The WSWD goes hand in hand with the baseline and monthly schedule updates submitted by the Contractor to establish the merit of adding any days to the contract. Timely submission of schedule updates from the contractor and review and approval by the team is key in keeping the project on track and keep accurate account of the contract days. This accurate accounting of contract days will result in Hemet standing on solid grounds when assessing LDs for delayed project completion.

Final contract value will be determined while taking into account all project costs and any credits as well as LDs assessed on the contract.

REVIEW OF RFIS AND SUBMITTALS
The Southstar team will review project submittals, such as the Storm Water Pollution Prevention Plan (SWPPP), asphalt and concrete mix designs, excavation plans, shop drawings, materials suppliers, materials sites, testing and start-up plans, etc. They will also approve or recommend approval of, subject to delegation of authority from the City of Hemet, other documents requiring review and approval.

The Southstar team will respond to the contractor’s Requests for Information (RFIs) or forward them to the design engineers as deemed necessary. A weekly tracking report listing new, resolved, and outstanding RFIs will be prepared by the team and submitted to Hemet and will be discussed at the weekly progress meeting with the contractor. Follow up on all outstanding RFIs will be conducted by RE Amr Abuelhassan to resolve issues efficiently. OE will create and maintain and RFI Log that will track any RFI from inception to closure.

FEDERAL COMPLIANCE OVERSIGHT AND ASSISTANCE WITH ENFORCEMENT,

INCLUDING BUY AMERICA
Southstar’s team members are trained in administering federally funded projects and have successfully been in many compliance audits by Federal and State auditors. Expenditure of all federal funds will be closely monitored, and a paper trail will be present for any authorization of expenditure including regular contract bid items as well as all extra work authorization. DBE goals and Buy America requirements will be closely monitored and updated. Meeting these goals is extremely important as the team will be working closely with the contractor to achieve these goals.

COST CONTROL AND ESTIMATING
The Southstar team will monitor and manage the initiation, preparation, review, and justifications for project cost reduction proposals submitted by the Contractor, Design Engineer, the City of Hemet, or Southstar to affect the most desirable benefit to the project. Any proposal will be thoroughly reviewed by the team and discussed with Hemet for potential implementation after establishment of merit and benefit to the City.

SEQUENTIAL OUTLINE OF ACTIVITIES
The tasks identified in the scope of work require varying time commitments from full time commitment to once a month. The staffing of Resident Engineer (RE), Office Engineer (OE), Construction Inspector(s) (CI), and Materials Testing (MT) will be needed. The staffing plan is presented with the ability to eliminate positions as the City prefers during the cost negotiation phase of the Contract. The personnel assigned to these roles are listed on the Organization Chart.

Described in the following sections are the activities involved in delivering the tasks.

SEQUENTIAL OUTLINE OF ACTIVITIES DURING PRE-CONSTRUCTION

ACTIVITY PERFORMED BY
Assemble staff RE
Prepare project specific Safety Plan and Quality Management Plan RE

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ACTIVITY PERFORMED BY
Conduct safety training RE
Administer construction contract with material testing firm RE Conduct pre-construction meeting and prepare the meeting minutes RE/OE/CI SWPPP review and approval RE/OE
Construction Schedule RE/OE
Verify permits RE/OE
Set up and maintain all project files OE
Create public outreach campaign plan PO/RE
Review Start-Up/Test Procedures and Systems Verification, Testing & Start-Up Plan CI/MT RE – RESIDENT ENGINEER; CI – CONSTRUCTION INSPECTOR; OE – OFFICE ENGINEER; LC - LABOR COMPLIANCE; MT - MATERIALS TESTING; PO - PUBLIC OUTREACH; UC - UTILITIES COORDINATOR Task 2: Construction Observation

SUPPORT FOR UTILITY RELOCATION WORK
If needed for the project, Southstar’s team members are familiar with utility relocation process and are very experienced in utility coordination , specifically as it relates to sewer mains and appurtenances.

RTEA will also be available to assist with these services.

CONSTRUCTION SUPPORT
Southstar will use a Progress Payment spreadsheet, which tracks the approved billable rates for each approved member of the CM team (including subs), hours worked each month, monthly progress payment amounts, total invoiced to date, percent complete and amount remaining for each staff member on the team. If any proposed staffing changes to the original approved budget are required, they must be requested to and authorized by Hemet prior to making the change.

INSPECTION CONTROL
Field Inspectors are the first line of defense on any construction project. It is important to have seasoned and experienced field inspectors in the lead of any field activities to ensure contractor’s compliance with the plans and specifications and to provide a quality product to the City of Hemet and the public.

It is also critical for proper documentation of all field activities to maintain accurate measurement and payment records on all Contract Items. The Southstar team is comprised of seasoned construction management personnel with many years of individual experience on projects such as this one. Lead Construction Inspector, Mike Smith, has completed complex projects and has supported Supervising RE Amr Abuelhassan in delivering multiple successful projects in recent history and to the present. The construction inspector will be engaged in the construction phase from day one and will be on the project until the completion of construction. In the field, Southstar’s team will make all reasonable efforts to guard Hemet against defects and deficiencies in the contractor’s work. The field inspector’s daily diaries will contain full documentation and photographs of the work performed. Consistent and accurate written and photo documentation of all field activities is of paramount importance in protecting Hemet against contractor claims and costly contract change orders.

SWPPP AND AIR QUALITY
Proper on-site drainage is critical for the safety of the public and the constructed facilities. It is very important to maintain working drainage facilities during construction to prevent flooding of the project site and to construct the new facilities with the ultimate conditions in mind. The project proposes to construct new drainage systems with various pipe sizes and materials and drainage structures. Lead Inspector Mike Smith is well-versed in the construction of drainage facilities and systems in accordance with the Caltrans Standard Plans and the Green Book.

RE Amr Abuelhassan and RE/CM/OE Philip Hannawi are registered QSD and will be responsible for verifying water pollution control regulations, erosion and sedimentation processes, BMP installation and

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maintenance, dewatering operations, sampling and analysis, contract administration for water pollution control, and reviewing storm water pollution prevention plans. Team members are required by Amr to provide recommendations for improvements to the BMP installation and functionality daily during their regular inspection activities.

The RE as well as the project inspectors will be familiar with all air quality restrictions and requirements listed in the ECR and will be aware of any unique requirements from the SCAQMD. Southstar’s team will ensure all contractor operations will be within the contract requirements and the Project will be in full compliance with all local and regional restrictions.

PHOTO DOCUMENTATION
All our team members are equipped with iPhones and iPads for proper photo/video and written documentation of all project activities. We will document the job site existing conditions with complete and comprehensive job-site photos and video prior to construction. During construction activities and after completion of project elements, project photos and videos will be taken and stored on a common project cloud server to document progress. City staff will have access to Project cloud server at any time.

SEQUENTIAL OUTLINE OF ACTIVITIES DURING CONSTRUCTION

ACTIVITY PERFORMED BY
Administer Construction Contracts RE
Communications Between Contractors and Between Contractors and other project ParticipantsRE/CI/OE Coordinate and support public outreach PO/RE
Field Inspection CI
Process, Collect, and Maintain project Communications and Records OE Ensure the project is constructed in accordance with the project plans, specifications and estimate (PS&E) construction documents, city standards, Caltrans Standard Plans and Specifications and Standard Specifications for Public Works Construction
RE/CI
Measure item quantities for progress payment daily CI
Liaise with Stakeholders, including Government Agencies and Utilities PO/RE/UC/CI Analysis and Approval of Contractors’ Construction Schedules and Progress Payments RE/OE Review and Negotiate Contract Changes, Disputes, Maintenance of project Record Files and Documentation
RE
Perform Environmental Compliance Management/Mitigation ARE/CI Project Site Meetings RE/OE/CI
Review and Negotiate Contract Change orders RE/OE
Labor Compliance Oversight and Enforcement and DBE verification CI/LC/OE Prepare daily field inspection reports CI
Monitor Work in Accordance with Third Party Agreements and Utility Relocation Agreements RE/CI/POL Review of RFIs and Submittals RE/OE
Construction Safety and Security Plan Review and Monitoring SS SWPPP Compliance and Site Inspections; Air Quality Program Monitoring CI Conduct Quality Assurance Audits RE
Confirm all ferrous metals to be furnished and installed by Contractor are manufactured In the USA in accordance with federal Buy America requirements CI
Tailgate Briefings – Construction Schedule RE/OE/CI
Cost Control and Estimating E/OE
Inspection Control CI

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ACTIVITY PERFORMED BY
Material sampling/testing and Coordination of materials testing requests and reports MT/CI Traffic Control Monitoring CI
Weekly Progeress Reports OE/RE
Monthly Progress Reports OE/RE
Construction Schedule RE/OE/CI
Monthly Progress Payments RE/OE
Respond to Contractor’s Requests for Information RE/OE
Project photo and video diary and documentation CI
RE – RESIDENT ENGINEER; CI – CONSTRUCTION INSPECTOR; OE – OFFICE ENGINEER; LC - LABOR COMPLIANCE; MT - MATERIALS TESTING; PO - PUBLIC OUTREACH; UC - UTILITIES COORDINATOR Task 3: Materials Inspection and Testing
RMA Group brings materials engineering and quality management experts to the Southstar team that are leaders in pavement assessment and are highly knowledgeable in proactive quality program administration.

RMA is qualified by the California Department of Transportation to perform materials testing and inspection. Their laboratories are capable of performing a multitude of ASTM, AASHTO, and Caltrans test procedures. Through electronic materials logging and reporting systems, test data results will be delivered to you daily. RMA is experienced and available to assist the Southstar team with engineering, materials testing, and field inspection services.

Task 4: Labor Compliance

LABOR COMPLIANCE OVERSIGHT AND ENFORCEMENT
The Southstar team will verify compliance with Federal and State labor laws by reviewing contractor’s certified payroll records and performing worker interviews. Labor compliance is an important part of the Construction Manager’s effort to protect the wages, benefits, and employment rights of staff on the project. Southstar utilizes the services of Mr. Ramon Carlos, former Labor Compliance Supervisor at Caltrans, to verify full compliance. RTEA will also be available to assist with these services.

ANALYSIS AND APPROVAL OF CONTRACTORS’ CONSTRUCTION SCHEDULES AND

PROGRESS PAYMENTS
We will review and approve the Contractor’s Critical Path Method (CPM) schedule. Southstar is fully able to use Primavera P6 and Microsoft project to review, monitor, and analyze the contractor’s schedule.

Updates to the schedule will be reviewed monthly against the project baseline schedule, progress verified, and potential issues causing delay to the project will be identified and mitigated.

Schedule control starts with the contractor’s submission of a baseline schedule, approval of the schedule, and timely schedule updates. Once these are approved, they will be checked against actual activities in the field and any discrepancies noted. The contractor must have a narrative for any changes between monthly updates and they will review these. They will also ask the contractor to provide a two- to four-week look-ahead schedule that will allow for weekly planning of inspections, materials testing, and plans for off-site inspections, if needed. All of these activities will be discussed in the weekly meeting with the contractor.

CONSTRUCTION CAPITAL (CONTRACTOR)
Catching issues early and resolving them will be every team member’s responsibility, particularly the inspectors in the field. This proactive mindset will assist in keeping the project within budget and schedule because problems are not hidden, and impacts can be anticipated in advance.

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Each month the team prepares progress payments for all work completed by the contractor for review by RE Philip Hannawi and the City of Hemet project Manager. Each progress payment is linked to the previous payment, and they verify that the Contractor only receives payment for pay items or change order extra work bills that the contractor is entitled to. Likewise, they will review certified payrolls, DBE reports and EEO records as applicable to ensure labor compliance. The team also review progress reports, lien waivers, inventory of materials-on-hand, quantity surveys and monthly schedule updates.

Retention and other applicable deductions are reviewed to verify they are properly recorded on each progress pay estimate. All bid items over/under runs will be closely monitored and shared with Hemet before any item approaches the 25% increase/decrease mark.

Task 5: Post-Construction Services

PUNCH-LIST FOR FINAL ACCEPTANCE
The Southstar team will deliver a final completed project to the City of Hemet in compliance with the PS&E package, and all applicable codes, permits and standards. The team will perform final inspections and issue punch- lists of incomplete work, monitor punch list completion, coordinate final project acceptance with the City and other stakeholders, close out the project’s files, and turn them over to Hemet with the project’s as-built plans and work with the City in coordinating, completing, and filing all invoicing and necessary documentation to ensure proper and full reimbursement of funds. The team will provide the City with a memorandum of clearance to issue the Notice of Completion (NOC).

RECORDS OF MATERIAL TESTING, INSPECTION, AND CERTIFICATION Written reports summarizing the results of all tests performed will be prepared and contain a rendering, opinion, certificate, or warranty of the materials that are tested and inspected. Copies of all test results will be provided for documentation.

CHANGE ORDER RESOLUTION
When an issue is identified by the contractor in an RFI, the RE will review and evaluate a resolution to the issue at hand and will brief the City of Hemet Project Manager to have the full understanding of the issue. The RE will provide a recommended resolution to the matter and if approved by the City, will be negotiated with the Contractor to agree on time and cost impacts if any and provide clear direction for the way forward. It is the team’s goal to resolve all change orders at the lowest level and prior to performing the work. All extra work will be properly evaluated and agreed to with the contractor prior to the start of work. the City will be involved from the time the issue is found and is being worked on.

Following this simple process of effective and sustained communication with the Contractor and the City, there should be no contract change orders remaining unresolved during the closeout period.

ESTABLISH SUBSTANTIAL AND FINAL COMPLETION DATES
Substantial completion is achieved when nearly complete beneficial use of the constructed facilities is gained. At this milestone, there may be remaining items such as landscaping for example where it will not have an impact on the operation of the facility. About three months prior to substantial completion, an extensive punch list will be started for the entire project. The list will be dynamic as it will be open to add items as they approach final completion as well as removing items completed. Final completion date will be achieved when all project items are completed, and all punch list items have been addressed.

FINAL PROGRESS PAYMENT WITH REQUIRED DOCUMENTATION
Supervising RE Amr Abuelhassan will create a Project Report that identifies the construction of the project, the final cost of construction including construction management and administration, a list of all Contract Change Orders, a list of Construction Claims and the result of each after resolution, and photo and video documentation of construction.
• • Item Closeout - All open contract items will be closed out and balanced. Item overruns and underruns will be resolved with the contractor. Contract Change Orders to adjust item prices will be created if necessary.
• • Claims Report – The RE will prepare a Claims Report for each claim that is outstanding and unresolved at the end of the construction project. Claim Reports shall be in accordance with the Caltrans Construction Manual.
• • Proposed Final Estimate – The RE will prepare the Proposed Final Estimate and obtain contractor’s concurrence. This document shall be provided after resolution of any open claims.

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ENFORCE MANUFACTURER WARRANTIES
All equipment and systems installed per the project specifications will be tested and commissioned into service by the team. All specified manufacturer warranties will be monitored and strictly adhered to during warranty periods. Southstar’s team will ensure that the City of Hemet will receive a fully functional and compliant project at acceptance and during the warranty period.

ENSURE AS-BUILTS ARE CREATED AND PROPERLY STORED
The Southstar team will maintain a red-lined set of “As-Built” plans in the construction field office documenting as-built conditions. At the end of construction, the team will coordinate with the design engineer on the preparation of a set of original structure tracings with As-Built corrections in accordance with Caltrans Local Assistance Procedures Manual. As-Built plans for roadway items shall be in accordance with Caltrans standards. As-Built drawings will be reviewed to confirm all changes to the plans are accurately documented. Following the review, they will be transmitted to the design engineer to be updated into the electronic plan set with RE Amr Abuelhassan’s signature and transmitted to Hemet for archiving.

PROJECT CLOSE-OUT
The Southstar team will deliver a final completed project to the City s which is in compliance with the plans, specifications, and estimate (PS&E) package, and all applicable codes, permits and standards.

The team will perform final inspections and issue punch-lists of incomplete work, monitor punch list completion, coordinate final project walkthrough and acceptance with the City, Caltrans and other stake holders, coordinate final release of all project permits, close out the project’s files and turn them over to the City with the project’s as-built plans and work with the City in coordinating, completing and filing all invoicing and necessary documentation to ensure proper and full reimbursement of funds.

SEQUENTIAL OUTLINE OF ACTIVITIES DURING POST-CONSTRUCTION

ACTIVITY PERFORMED
BY
Tabulate Contract Work that is either Incomplete or Requires Remedial Action for Final Acceptance RE/CI Collect and Organize Records of Material Testing, Inspection, and Certification RE/OE Change Order Resolution RE/OE
Establish Dates of Substantial and Final Completion RE/S Participate in Assessing LDs and/or Back Charges RE
Review and Approve Final Progress Payment with Required Documentation RE/CI/OE Assist with Reimbursement Requests to Caltrans Local Assistance or other Federal Agencies RE/OE Ensure As-builts are Created and Properly Stored RE/OE
Project Close Out and Filing of Notice of Completion RE/OE RE – RESIDENT ENGINEER; CI – CONSTRUCTION INSPECTOR; OE – OFFICE ENGINEER; LC - LABOR COMPLIANCE; MT - MATERIALS TESTING; PO - PUBLIC OUTREACH; UC - UTILITIES COORDINATOR

2. PROJECT REPORTING
See previous sections and refer to Appendix A for samples of project reporting mechanisms.

3. TECHNICAL CAPABILITIES
Please see previous sections and resumes in Appendix B for our technical capabilities.

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Existing Conditions
Southstar’s proposed Construction Inspector, Mike Smith, has reviewed the plans and visited the site to take photos of existing conditons. Below are examples of notable items that he observed during his visit:

Existing curb wings out of compliance over 9%.

Existing vaults on Chambers sunken and trip hazards.

Existing AC at Palm and Johnston in bad condition.

Existing ponding at curb ramps on Stetson.

Northbound Palm Bike path striping faded.

Area to be removed and replaced with concrete and
curb ramp added. Existing roadway grade is higher
than the sidewalk elevations.

No existing bike path on Palm South of Whittier.

Plans called out for new AC section with new sidewalk
curb and gutter. AC section will be over 3% called out.

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N/W corner of Palm/Johnston new ramp and
sidewalk..

Existing sidewalk on Gilbert by Stetson not ADA
compliant. Also tripping hazards at drain covers.

Existing sidewalk on Palm and Oakland out of ADA
compliance. This is supposed to be a tie in point.

Existing sidewalk at Palm/Devonshire out of
compliance.

Proposed sidewalk along S.B. Palm existing
conditions.

Curb ramp proposed S/E corner of Meno/Palm.

No sidewalk to tie into.

Proposed sidewalk along S.B. Palm North of
Oakland. Existing utilities in conflict and will need to be set to grade or moved.

Existing irrigation needs to be set to sidewalk grades.

Driveway to business not ADA compliant.

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) resourCe
alloCation

CITY OF HEMET - CITYWIDE HEMET VALLEY BIKEWAY PROJECT
RESOURCE ALLOCATION (ASSUMING 20 WKS & 40 HRS/WK INSPECTION) Resource/Key Staff Member
Task 1: Project
Management/
Coordination
Task 2:

Construction
Observation
Task 3: Materials
Inspection &
Testing
Task 4: Labor
Compliance
Task 5: Post-
Construction
Services Totals (hrs.)
Principal-in-Charge
Jason Benencke, PE, MBA, PMP 20 - - - - 20
Supervising Resident Engineer
Amr Abuelhassan, PE, QSD 25 - - - 5 30
RE/Construction Manager/Office Engineer
Philip Hannawi, PE, QSD 700 - - 50 50 800
Roadway Inspector
Mike Smith, QSP, CESSWI 40 720 - - 40 800
Roadway Inspector (Backup)
Jayesh Solanki - 150 - - - 150
Public Outreach
Vanessa Barrientos 90 - - - 10 100
Labor Compliance
Ramon Carlos - - - 100 - 100
Labor Compliance/Electrical Inspection/
Utilities Inspection
RTEA
- 350 - 125 - 475
Materials Testing
RMA - - 215 - - 215
TOTALS 875 1,220 215 275 105 2,690
Note: 20 week schedule assumes one week or pre and post-costruction related activities

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) Quality Control

QUALITY ASSURANCE/QUALITY CONTROL
Southstar has a proven track record for the successful delivery and managing of a wide variety of projects throughout Southern California. As professional project managers, we understand the challenges associated with project delivery, and will ensure that all project deliverables have been reviewed to ensure that quality products are being produced. We will make certain that projects are meeting the schedule requirements, based on earned value and expenditure rates projected during the project scoping, and recommend corrective action, when appropriate. We will closely monitor expenditures to minimize risk to the budget.

Mr. Hannawi will utilize Project Management Institute (PMI) methods, including the techniques found in the Project Management Professional (PMP) toolbox.

We are fully trained, prepared and committed to delivering superior staff and deliverables. Quality can be demonstrated via our high number of repeat clients in the region, including Caltrans and various Southern California municipalities.

Southstar has a formalized Quality Assurance/Quality Control plan which can be provided to the City per request. Wehave several QA/QC plans in place, and each is a living document and is project and/or function specific (i.e. PM, CM, Design or other services specific).

See Task 2 - Construction Observation, specifically Inspection Control for more details regarding Quality Control of the construction work.
availability
FIRM NAME ROLE AVAILABILITY %
Southstar Jason Bennecke PIC 10%
Southstar Amr Abuelhassan Supervising Resident Engineer 30% Southstar Philip Hannawi Resident Engineer/Construction Manager/Office Engineer 100% Southstar Mike Smith Roadway Inspector 100%
Southstar Jayest Solanki Roadway Inspector 20% (As Needed) Southstar Vanessa Barrientos Public Outreach Specialist 10% Southstar Ramon Carlos Labor Compliance 10%
RTEA Various Labor Compliance/Utilities Inspection/Electrical Inspection As Needed RMA Various Materials Testing As Needed

KEY PERSONNEL ROLE CURRENT PROJECTS
Philip Hannawi, PE, QSD RE/CM/OE N/A
Amr Abuelhassan, PE, MS, QSD Supervising RE County of Riverside & City of Rialto Mike Smith, QSP, CESSWI Roadway Inspector City of Palm Desert Jason Bennecke, PE, MBA, PMP PIC City of Hemet & City of Rialto

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Engineering Trust Into Every Project
Appendix A
Samples

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples

City of Palm Desert

PRE-CONSTRUCTION MEETING AGENDA

PROJECT NAME: Presidents’ Plaza East and West Improvements Project

PROJECT NUMBER: 758-14

DATE and TIME: May 12, 2021 1:30pm – 2:30pm

LOCATION: Zoom – Virtual Meeting

I. INTRODUCTIONS (Southstar)

City Staff:

• Sr. Project Manager: Randy Bowman, [email protected] • Asst. City Manager: Andy Firestine, [email protected] • Acting City Engineer: Steve Latino, [email protected] • Public Info. Officer: Thomas Soule, [email protected] • Business Liaison: Deborah Glickman, [email protected] • Landscaping Sup.: Randy Chavez, [email protected] • Econ. Dev. Director: Martin Alvarez, [email protected] • Planner: Kevin Swartz, [email protected] • Dep. Dev. Director: Eric Ceja, [email protected] • Sr. Mgmt. Analyst: Heather Horning, [email protected]

Construction Management team: Southstar Engineering:

• Project Manager Jason Bennecke, PE jason@ southstareng.com • Resident Engineer Amr Abuelhassan, PE [email protected] • Assistant RE/OE Philip Hannawi, PE [email protected] • Public Outreach Vanessa Barrientos [email protected] • Roadwa y Inspector Tyler Garrison [email protected] • Electrical Inspector John Kannor [email protected]

Project Designer: Dudek Engineering

• Charles Greely, PE [email protected]
• Armando Magana, PE [email protected]

Materials Testing: Leighton Engineering

• Mitch Bornyasz

SAMPLE PRE-CONSTRUCTION AGENDA

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples

Surveyor: David Evans and Associates (QA Surveying)

Contractor: H&H General Contractors:

• Project Manager - Rick Garabedian, PE [email protected] • Job Superintendent – Juan Olvera juan@hhgcinc. com

Utilities and Other Attendees

• SCE – Nicholas Golde [email protected]
• Frontier – Larry Moore larry. [email protected]
• Charter – Grant Jaeger [email protected]
• So Cal Gas – Travis Hickman [email protected]
• CVWD – Herman Felix hfelix@cvwd. org

II. CONTRACT REQUIREMENTS OF CONTRACTOR
• Contract documents complete and fully executed
• Insurance
• Retention or securities in lieu of retention

III. PERMIT REQUIREMENTS
• Encroachment permit
• City business license
• CVWD permits
• Hours of Work (Southstar):
o May 24 - September 30: Monday through Friday (5:30 a.m. 7:00 p.m.), Saturday (8:00 a.m. to 5:00 p.m.), Sundays and Holidays – Work allowed with prior City authorization
o October 1 - Jan 31: Monday through Friday (7:00 a.m. 5:30 p.m.), Saturday (8:00 a.m. to 5:00 p.m.), Sundays and Holidays – Work allowed with prior City authorization

IV. CONSTRUCTION SCHEDULE (Southstar)
• Submit proposed construction schedule (baseline CPM based on original project staging)
• Updated schedule required if changes occur
• Project commencement/Notice to Proceed – ___________________ • First Day of Work is: May 24, 2021
• Project completion 165 working days from commencement date listed in the Notice to Proceed, with an interim milestone of 125 working days • Incentive: $3,500/working day, not to exceed $100k
• Liquidated damages shall be $3,500 per calendar day of delay

V. PROJECT WORK AREA (Southstar)
• Permission to use private property for storage or stockpiling • Dust control and project area appearance - certified PM10

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PRE-CON MEETING AGENDA

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• Traffic Control – Contractor to submit for approval if different than plans o Ensure traffic cones are new or like new
o Existing signs of any type must always be relocated, never removed or laid down.
• Final clean up
o Black out USA marks on asphalt
o Remove USA marks from concrete

VI. COMMUNICATIONS & MEETINGS (Southstar)
• Weekly/monthly progress meetings ___________________________ • Contractor tracking software to be used (if any)?
• Communications protocols for contractor, CM, City, residents/businesses • City approvals required for all notifications
• Project website
• Project camera – The camera will remain on San Pablo Phase 2 until July, then move it to Presidents’ Plaza – need to determine a location

VIII. Communications Plan
• Communications Plan overview
• Emergency contingencies
• Engaging property owners and business tenants
• Notif ications to Sunline, Burrtec, USPS, emergency services, etc.

IX. SUBMITTALS (Southstar)
• Emergency contact Information
• SWPPP and PM-10
• Materials

VIII. MONTHLY PROGRESS PAYMENTS (Southstar)
• Daily agreement with field inspector on all payable quantities and any extra work • Submit agreed upon billings by end of month
• Submit certified payroll records to DIR as required
• City review and payment (need to submit an Excel spreadsheet and PDF) • Extra work per specifications
• Closing date and submittal frequency (20 th of the month?) _________________

IX. SURVEYING AND SOILS TESTING (Southstar)
• Call- out procedure
• Leighton Group performing materials testing and special inspections • Tie-outs completed by DEA
• Protect existing monuments
• Construction staking

X. CHANGE ORDERS (Southstar and City)
• No unauthorized extra work
• Procedure for submitting RFI

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples

PRE-CON MEETING AGENDA

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• CCO Procedure (City)

XI. UTILITY COORDINATION (Southstar)
• CVWD
• Southern California Edison
• Southern California Gas Company
• Charter/Spectrum
• Frontier
• Other Issues

XII. NOTICE OF COMPLETION (Southstar)
• Issued by City Council upon staff recommendation

XIII. NEXT STEPS / FOLLOW UP NEEDED

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples

City of Palm Desert

PRE-CONSTRUCTION MEETING MINUTES

PROJECT NAME: Presidents’ Plaza East and West Improvements Project

PROJECT NUMBER: 758-14

DATE and TIME: May 12, 2021 1:30pm – 2:30pm

LOCATION: Zoom – Virtual Meeting

I. INTRODUCTIONS were made by Southstar PM, Jason Bennecke. The following were in attendance:

City Staff:

Construction Management team: Southstar Engineering:

• Project Manager Jason Bennecke, PE [email protected] • Resident Engineer Amr Abuelhassan, PE [email protected] • Assistant RE/OE Philip Hannawi, PE [email protected] • Public Outreach Vanessa Barrientos [email protected] • Roadway Inspector Tyler Garrison [email protected] • Electrical Inspector John Kannor [email protected]

Project Designer: Dudek Engineering

• Charles Greely, PE [email protected]
• Armando Magana, PE [email protected]

Materials Testing: Leighton Engineering

SAMPLE PRE-CONSTRUCTION MEETING MINUTES

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City of Hemet - Proposal for CM and Inspection Services Hemet Valley Bikeway Project CIP 5696 - Federal Project No. 5186(018) appendix a - saMples
• Mitch Bornyasz

Surveyor: David Evans and Associates (QA Surveying)

Contractor: H&H General Contractors:

• Project Manager - Rick Garabedian, PE [email protected] • Job Superintendent – Juan Olvera [email protected]

Utilities and Other Attendees

• SCE – Nicholas Golde + Miguel Pena [email protected] • Frontier – Larry Moore + Mike Redding [email protected] • Charter – Grant Jaeger [email protected]
• So Cal Gas – Travis Hickman [email protected]
• CVWD – Herman Felix [email protected]

II. CONTRACT REQUIREMENTS OF CONTRACTOR
• Contract documents complete and fully executed – confirmed by Amr • Insur ance - Submitted
• Retention or securities in lieu of retention – escrow account – Randy to set up.

Amr/Randy to work with contractor to get necessary permits in place.

III. PERMIT REQUIREMENTS
• Encroachment permit – City permit, no fee
• City business license – No fee
• CVWD permits - F ee
• Hours of Work (Southstar):
o May 24 - September 30: Monday through Friday (5:30 a.m. 7:00 p.m.), Saturday (8:00 a.m. to 5:00 p.m.), Sundays and Holidays – Work allowed with prior City authorization
o October 1 - Jan 31: Monday through Friday (7:00 a.m. 5:30 p.m.), Saturday (8:00 a.m. to 5:00 p.m.), Sundays and Holidays – Work allowed with prior City authorization

IV. CONSTRUCTION SCHEDULE (Southstar)
• Proposed construction schedule (baseline CPM based on original project staging) has been submitted and is under review by Amr. Keeping track of the schedule is key, need to keep reports timely including Weekly Statement of Working Days. Amr reinforced specs regarding parking stalls: 300 of the 400 stalls in each lot much be open in order to calculate either incentive or liquidated damages.
• Updated schedule required if changes occur
• Project commencement/Notice to Proceed – ___________________ • First Day of Work is: June 1, 2021
• Project completion 165 working days from commencement date listed in the Notice to Proceed, with an interim milestone of 125 working days • Incentive: $3,500/working day, not to exceed $100k

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Hemet City CouncilFebruary 14, 2023

Hemet City Council
February 14, 2023