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Project Design Feature / Plan, Program, Policy / Mitigation Measure Timing Responsible for Ensuring Compliance / Verification
Date Completed
and Initials
qualified biologist(s) within three days of vegetation removal. If active nests are observed, a qualified biologist shall determine appropriate minimum disturbance buffers and other adaptive mitigation techniques (e.g., biological monitoring of active nests during construction-related activities, staggered schedules, etc.) to ensure that impacts to nesting birds are avoided until the nest is no longer active. At a minimum, construction activities shall stay outside of a 200-foot buffer around the active nests. The approved buffer zone shall be marked in the field with construction fencing, within which no vegetation clearing or ground disturbance shall commence until the qualified biologist and Riverside County Environmental Programs Department verify that the nests are no longer occupied, and the juvenile birds can survive independently from the nests. Once the young have fledged and left the nest, or the nest otherwise becomes inactive under natural conditions, normal construction activities may occur.
CULTURAL RESOURCES
Mitigation Measure CUL-1: Cultural Resources Monitoring Program. Prior to issuance of grading permits the applicant/developer shall provide evidence to the City of Hemet Planning Division that a qualified professional archeologist meeting the Secretary of Interior’s PQS for Archaeology (as defined in the Code of Federal Regulations, 36 CFR Part 61) has been retained to prepare a Cultural Resource Monitoring Program (CRMP) and to conduct monitoring of rough grading activities. The CRMP shall be developed in coordination with the consulting tribe(s) and address the details of all activities and provides procedures that must be followed in order to reduce the impacts to cultural, tribal cultural and historic resources to a level that is less than significant as well as address potential impacts to undiscovered buried archaeological resources associated with this Project. The Archaeologist shall conduct a Cultural Resource Sensitivity Training, in conjunction with the Tribe(s) Tribal Historic Preservation Officer (THPO), and/or designated Tribal Representative. The training session shall focus on the archaeological and tribal cultural resources that may be encountered during ground-disturbing activities as well as the procedures to be followed in such an event.
The retained Qualified archeologist and Consulting Trib(s) representative shall attend the pre-grade meeting with the grading contractors to explain and coordinate the requirements of the monitoring plan.
Prior to issuance of
grading permits
City of Hemet Community
Development Department,
Planning Division;
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Date Completed
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In the event that a resource is inadvertently discovered during grounddisturbing activities, work shall be halted within 60 feet of the find until it can be evaluated by the qualified archaeologist. Construction activities can continue in other areas. If the find is considered a “resource” the archaeologist shall pursue either protection in place or recovery, salvage and treatment of the deposits. Recovery, salvage and treatment protocols shall be developed in accordance with applicable provisions of Public Resource Code Section 21083.2 and State CEQA Guidelines 15064.5 and 15126.4 in consultation with the City. Per CEQA Guidelines Section 15126.4(b)(3), preservation in place shall be the preferred means to avoid impacts to archaeological resources qualifying as historical resources. Consistent with CEQA Guidelines Section 15126.4(b)(3)(C), if unique archaeological resources cannot be preserved in place or left in an undisturbed state, recovery, salvage, and treatment shall be required at the developer/applicant’s expense. If significant pre-contact and/or historic-era cultural resources, as defined by CEQA (as amended, 2015), are discovered and avoidance cannot be ensured, the archaeologist shall develop a Monitoring and Treatment Plan, the drafts of which shall be provided to consulting tribe(s) for review and comment, as detailed within TCR-1. The archaeologist shall monitor the remainder of the Project and implement the Plan accordingly.
Mitigation Measure CUL-2: Final Monitoring Report. A final monitoring report shall be prepared by the qualified archaeologist prior to issuance of any certificate of occupancy. The final monitoring report(s) created as a part of the Project (AMTP), isolate records, site records, survey reports, testing reports, etc.) shall be submitted to the Lead Agency and Consulting Tribe(s) for review and comment. After approval of all parties, the final reports are to be submitted to the Eastern Information Center, and the Consulting Tribe(s).
Prior to issuance of
certificate of occupancy
City of Hemet Community
Development Department,
Planning Division & Building
& Safety Division
Mitigation Measure CUL-3: Inadvertent Discovery of Human Remains.
A. Should human remains and/or cremations be encountered on the surface or during any and all ground-disturbing activities (i.e., clearing, grubbing, tree and bush removal, grading, trenching, fence post placement and removal, construction excavation, excavation for all water supply, electrical, and irrigation lines, and landscaping phases of any kind), and work in the immediate vicinity of the discovery shall immediately stop within a 100-foot perimeter of the discovery. The area shall be protected; Project personnel/observers will be restricted. The County Coroner shall be contacted within 24 hours of discovery. The County Coroner has 48 hours to make During ground-disturbing
activities
City of Hemet Community
Development Department,
Planning Division & Building
& Safety Division
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Project Design Feature / Plan, Program, Policy / Mitigation Measure Timing Responsible for Ensuring Compliance / Verification
Date Completed
and Initials
his/her determination pursuant to State and Safety Code §7050.5. and Public Resources Code (PRC) § 5097.98. No photographs shall be taken except by the coroner, with written approval by the consulting Tribe(s).
B. In the event that the human remains and/or cremations are identified as Native American, the Coroner shall notify the Native American Heritage Commission within 24 hours of determination pursuant to subdivision (c) of HSC §7050.5.
C. The Native American Heritage Commission shall immediately notify the person or persons it believes to be the Most Likely Descendant (MLD). The MLD has 48 hours, upon being granted access to the Project site, to inspect the site of discovery and make his/her recommendation for final treatment and disposition, with appropriate dignity, of the remains and all associated grave goods pursuant to PRC §5097.98
D. If the Morongo Band of Mission Indians has been named the Most Likely Descendant (MLD), the Tribe may wish to rebury the human remains and/or cremation and sacred items in their place of discovery with no further disturbance where they will reside in perpetuity. The place(s) of reburial shall not be disclosed by any party and is exempt from the California Public Records Act (California Government Code § 6254[r]). Reburial location of human remains and/or cremations shall be determined by the Tribe’s Most Likely Descendant (MLD), the landowner, and the City Planning Division.
ENERGY
Plan, Program, or Policy PPP E-1: CalGreen Compliance: The Project is required to comply with the CalGreen Building Code (CBC) to ensure efficient use of energy. CalGreen specifications are required to be incorporated into building plans as a condition of building permit approval.
Prior to issuance of
building permits
City of Hemet Building &
Safety Division
GEOLOGY AND SOILS
PPP GEO-1: CBC Compliance. The Project is required to comply with the California Building Standards Code (CBC) as included in Chapter 14, Article II, Division 3, Section 14-40 of the HMC to preclude significant adverse effects associated with seismic and soils hazards. CBC related and geologist and/or civil engineer specifications for the proposed Project are required to be incorporated into grading plans and building specifications as a condition of construction permit approval.
Prior to issuance of
grading and building
permits
City of Hemet Building &
Safety Division
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Date Completed
and Initials
Mitigation Measure PAL-1: Paleontological Monitoring. Prior to the issuance of grading permits, the Applicant shall provide a letter to the City, or City designee, from a professional paleontologist, stating that a qualified paleontologist (who meets the Society of Vertebrate Paleontology’s (SVP, 2020) definition for qualified profession paleontologist) has been retained to provide services for the proposed Project. The paleontologist shall develop a Paleontological Resources Impact Mitigation Plan (PRIMP) to mitigate the potential impacts to unknown buried paleontological resources that may exist onsite. The PRIMP shall be provided to the City for review and approval. The PRIMP shall require that the paleontologist be present at the pre-grading conference to establish procedures for paleontological resource surveillance.
Prior to commencement of grading activities, the City of Hemet Planning Division, or designee, shall verify that all Project grading and construction plans specify the requirements herein related to the PRIMP and the unanticipated discovery of paleontological resources.
The PRIMP shall also require that in areas mapped as late to middle Pleistocene old alluvial fan deposits, monitoringshall be conducted full-time in undisturbed alluvium starting at the surface. In areas mapped as Holocene to late Pleistocene young alluvial valley deposits, monitoring shall be conducted full-time in undisturbed alluvium starting at a depth of five feet below the surface during grading or excavation activities. In the event paleontological resources are encountered, ground disturbing activity within 50 feet of the area shall cease. The paleontologist shall examine the materials encountered, assess the nature and extent of the find, and recommend a course of action to further investigate and protect or recover and salvage those resources that have been encountered pursuant to the guidelines of the Society of Vertebrate Paleontology (SVP, 2010).
Criteria for discarding specific fossil specimens shall be made explicit in the PRIMP. If the qualified paleontologist determines that impacts to a sample containing significant paleontological resources cannot be avoided by Project construction, then recovery techniques shall be applied. Actions include recovering a sample of the fossiliferous material prior to construction, monitoring construction activities and halting construction if an important fossil needs to be recovered, and/or cleaning, identifying, and cataloging specimens for curation and research purposes. Recovery, salvage, and treatment shall be done at the Applicant’s expense. All recovered and salvaged resources shall be prepared to the point of identification and permanent preservation by the paleontologist. Resources shall be identified Prior to issuance of
grading permits
City of Hemet Community
Development Department,
Planning & Engineering
Department y Division
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Date Completed
and Initials
and curated into an established accredited professional repository. The paleontologist shall have a repository agreement in hand prior to initiating recovery of the resource. If no institution accepts the fossil(s), they shall be donated to a local school in the area for educational purposes.
Accompanying notes, maps, and photographs shall also be filed at the repository and/or school. A report documenting the results of the monitoring, including any salvage activities and the significance of any fossils, shall be prepared and submitted to the City, or City designee. The report and inventory, when submitted to the City of Hemet Planning Division, shall signify completion of the program to mitigate impacts to paleontological resources.
GREENHOUSE GAS EMISSIONS
Mitigation Measure GHG-1: Prior to the issuance of each building permit, the Project Applicant shall provide the City of Hemet with sufficient evidence demonstrating all light bulbs and light features within the Project are Energy Star certified.
Prior to issuance of
building permit
City of Hemet Building &
Safety Division
Mitigation Measure GHG-2: Prior to the issuance of each building permit, the Project Applicant shall provide the City of Hemet with sufficient evidence demonstrating the building will provide water efficient toilets (1.5 gallons per minute [gpm]).
Prior to issuance of
building permits
City of Hemet Building &
Safety Division
Mitigation Measure GHG-3: Prior to the issuance of each building permit, the Project Applicant shall provide the City of Hemet with sufficient evidence demonstrating the building will provide waterless urinals.
Prior to issuance of
building permits
City of Hemet Building &
Safety Division
Mitigation Measure GHG-4: Prior to the issuance of each building permit, the Project Applicant shall provide the City of Hemet with sufficient evidence demonstrating the building will provide water efficient faucets (1.28 gpm).
Prior to issuance of
building permits
City of Hemet Building &
Safety Division
Mitigation Measure GHG-5: Legible, durable, weather-proof signs shall be placed at truck access gates, loading docks, and truck parking areas of the warehouse portion of the Project that identify applicable California Air Resources Board (CARB) anti-idling regulations. At a minimum, each sign shall include: 1) instructions for truck drivers to shut off engines when not in use; 2) instructions for drivers of diesel trucks to restrict idling to no more than five (5) minutes once the vehicle is stopped, the transmission is set to "neutral" or "park," and the parking brake is engaged; and 3) telephone numbers of the building facilities manager and the CARB to report violations. Prior to the Prior to issuance of
certificates of occupancy
City of Hemet Community
Development Department,
Planning Division &
Building & Safety Division
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Date Completed
and Initials
issuance of an occupancy permit, the City shall conduct a site inspection to ensure that the signs are in place.
Mitigation Measure GHG-6: Prior to issuance of a building permit, the Project Applicant shall provide the City with an onsite signage program that clearly identifies the required onsite circulation system. This shall be accomplished through posted signs and painting on driveways and internal roadways.
Prior to issuance of
building permits
City of Hemet Community
Development Department,
Planning Division & Building
& Safety Division
Mitigation Measure GHG-7: Prior to issuance of an occupancy permit, the City shall confirm that signs clearly identifying approved truck routes have been installed on Simpson Road and Warren Road.
Prior to issuance of
certificates of occupancy
City of Hemet Community
Development Department,
Planning Division & Building
& Safety Division
Mitigation Measure GHG-8: Prior to issuance of an occupancy permit, the Project Applicant shall install a sign on the property with telephone, email, and regular mail contact information for a designated representative of the tenant who would receive complaints about excessive noise, dust, fumes, or odors. The sign shall also identify contact data for the City for perceived Code violations. The tenant’s representative shall keep records of any complaints received and actions taken to communicate with the complainant and resolve the complaint. The tenant’s representative shall endeavor to resolve complaints within 72 hours.
Prior to issuance of
certificates of occupancy
City of Hemet Community
Development Department,
Planning Division & Building
& Safety Division
Mitigation Measure GHG-9: All on-site outdoor cargo-handling equipment (including yard trucks, hostlers, yard goats, pallet jacks, forklifts, and other on-site equipment) shall be electric or non-diesel fueled. All on-site indoor forklifts shall be powered by electricity.
Prior to issuance of
certificates of occupancy
City of Hemet Community
Development Department,
Planning Division & Building
& Safety Division
Mitigation Measure GHG-10: Prior to issuance of an occupancy permit for each building/occupancy each owner/tenant shall develop a use/occupantspecific transportation demand management (TDM) program. The TDM program shall be submitted to the City Planning Division and City Building & Safety Division for review and approval as part of the certificate of occupancy. Recommended California Air Pollution Control Officers Association (CAPCOA) TDM program elements are listed below:
• Provide pedestrian and bicycle network improvements within the development connecting to existing off-site facilities. • Where applicable ensure design of key intersections and roadways encourage the use of walking, biking and where applicable transit.
Prior to issuance of
certificates of occupancy
City of Hemet Community
Development Department,
Planning Division, and
Building & Safety Division
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Date Completed
and Initials
• Commute trip reduction (CTR) programs offered to encourage the use of vanpools, carpooling, public transit, and biking.
HYDROLOGY AND WATER QUALITY
Plan, Program, or Policy PPP HYD-1: NPDES/SWPPP. Since this Project is one acre or more, the permit holder shall comply with all of the applicable requirements of the National Pollutant Discharge Elimination System (NPDES) and shall conform to NPDES Best Management Practices for Stormwater Pollution Prevention Plans (SWPPP) during the life of this permit. Prior to issuance of any grading or construction permits - whichever comes first - the Applicant shall provide the Building and Safety Department evidence of submitting a Notice of Intent (NOI), develop and implement a SWPPP and a monitoring program and reporting plan for the construction site.
Prior to issuance of a
grading permit
City of Hemet Engineering
Department
Plan, Program, or Policy PPP HYD-2: WQMP. Prior to the approval of the Grading Plan and issuance of Grading Permits a completed Water Quality Management Plan (WQMP) shall be submitted to and approved by the City Building and Safety Department. The WQMP shall identify all PostConstruction, Site Design, Source Control, and Treatment Control Best Management Practices (BMPs) that will be incorporated into the development Project in order to minimize the adverse effects on receiving waters.
Prior to issuance of a
grading permit
City of Hemet Engineering
Department
NOISE
Plan, Program, or Policy PPP NOI-1: Construction Noise. Chapter 30, Article II, Section 30-32(33) of the HMC permits construction activities between the hours of 6:00 a.m. and 6:00 p.m. during the months of June through September and between the hours of 7:00 a.m. and 6:00 p.m. during the months of October through May. Exceptions to these standards may be granted only by the City’s building official and/or the City Council.
Construction occurring consistent with these provisions is exempt from regulation.
Prior to issuance of
grading and/or building
permits
During
grading/excavation and
construction activities
City of Hemet Building &
Safety Division
PDF NOI-1: All construction activities shall comply with HMC Section 30- 32[a][43], restricting construction activities to the approved hours of construction as set forth on a permit or other city entitlement as issued by the City’s building official, Planning Commission, or City Council, or as otherwise prohibited by the Hemet Building Code.
Prior to issuance of
grading and/or building
permits
During
grading/excavation and
construction activities
City of Hemet Building &
Safety Division
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Date Completed
and Initials
PDF NOI-2: Construction contractors shall equip all construction equipment, fixed or mobile, with properly operating and maintained mufflers, consistent with manufacturers’ standards).
Prior to issuance of
grading and/or building
permits
During
grading/excavation and
construction activities
City of Hemet Building &
Safety Division, &
Engineering Department
PDF NOI-3: All stationary construction equipment shall be placed in such a manner so that the emitted noise is directed away from any sensitive receivers.
Prior to issuance of
grading and/or building
permits
During
grading/excavation and
construction activities
City of Hemet Building &
Safety Division, &
Engineering Department
PDF NOI-4: Construction equipment staging areas shall be located at the greatest feasible distance between the staging area and the nearest sensitive receivers.
Prior to issuance of
grading and/or building
permits
During
grading/excavation and
construction activities
City of Hemet Building &
Safety Division, &
Engineering Department
PDF NOI-5: The construction contractor shall limit equipment and material deliveries to the same hours specified for construction equipment.
Prior to issuance of
grading and/or building
permits
During
grading/excavation and
construction activities
City of Hemet Building &
Safety Division, &
Engineering Department
PDF NOI-6: Electrically powered air compressors and similar power tools shall be used, when feasible, in place of diesel equipment.
Prior to issuance of
grading and/or building
permits
During
grading/excavation and
construction activities
City of Hemet Building &
Safety Division, &
Engineering Department
PDF NOI-7: No music or electronically reinforced speech from construction workers shall be allowed.
Prior to issuance of
grading and/or building
permits
City of Hemet Building &
Safety Division.
Engineering Department
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Date Completed
and Initials
During
grading/excavation and
construction activities
PUBLIC SERVICES
Plans, Program, or Policy PPP PS-1: School Impact Fees. Prior to the issuance of either a certificate of occupancy or prior to building permit final inspection, the applicant shall provide payment of the appropriate fees set forth by the Hemet Unified School District related to the funding of school facilities pursuant to Government Code Section 65995 et seq.
Prior to issuance of
certificates of occupancy
or prior to building
permit final inspection
City of Hemet Building &
Safety Division
TRANSPORTATION
PDF TR-1: Sidewalks. The Project would construct sidewalks along the Project’s frontage on Simpson Road and Warren Road.
Prior to issuance of
certificates of occupancy
City of Hemet Building &
Safety Division
TRIBAL CULTURAL RESOURCES
Mitigation Measure TCR-1: Tribal Monitoring Services Agreement. Prior to the issuance of grading permits, the applicant shall enter into a Tribal Monitoring Services Agreement with the Morongo Band of Mission Indians (MBMI), Soboba Band of Luiseño Indians, or Agua Caliente Band of Cahuilla Indians (ACBCI) for the Project. The Tribal Monitor shall be on-site during all ground-disturbing activities (including, but not limited to, clearing, grubbing, tree and bush removal, grading, trenching, fence post placement and removal, construction excavation, excavation for all utility and irrigation lines, and landscaping phases of any kind). The Tribal Monitor shall have the authority to temporarily divert, redirect, or halt the ground-disturbing activities to allow identification, evaluation, and potential recovery of cultural resources.
Prior to issuance of
permits associated with
ground-disturbing
activities
Monitoring during
ground-disturbing
activities
City of Hemet Building &
Safety Division
Mitigation Measure TCR-2: Inadvertent Discovery of Cultural Resources. In the event that previously unidentified cultural resources are unearthed during construction, the Qualified Archaeologist and the Tribal Monitor shall have the authority to temporarily divert and/or temporarily halt grounddisturbance operations in the area of discovery to allow for the evaluation of potentially significant cultural resources. Isolates and clearly non-significant deposits shall be minimally documented in the field and collected so the monitored grading can proceed.
During ground disturbing
activities
City of Hemet Building &
Safety Division
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Date Completed
and Initials
If a potentially significant cultural resource(s) is discovered, work shall stop within a 60-foot perimeter of the discovery and an Environmentally Sensitive Area (ESA) physical demarcation/barrier constructed. All work shall be diverted away from the vicinity of the find, so that the find can be evaluated by the Qualified Archaeologist and Tribal Monitor[s]. The Archaeologist shall notify the Lead Agency and consulting Tribe[s] of said discovery. The Qualified Archaeologist, in consultation with the Lead Agency, the consulting Tribe[s], and the Tribal Monitor, shall determine the significance of the discovered resource. A recommendation for the treatment and disposition of the Tribal Cultural Resource shall be made by the Qualified Archaeologist in consultation with the Tribe[s] and the Tribal Monitor[s] and shall be submitted to the Lead Agency for review and approval. Below are the possible treatments and dispositions of significant cultural resources in order of CEQA preference:
A. Full avoidance.
B. If avoidance is not feasible, Preservation in place.
C. If Preservation in place is not feasible, all items shall be reburied in an area away from any future impacts and reside in a permanent conservation easement or Deed Restriction.
D. If all other options are proven to be infeasible, data recovery through excavation and then curation in a Curation Facility that meets the Federal Curation Standards (Code of Federal Regulations (CFR) 79.1)
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13.C.
City of Hemet –Draft Conditions of Approval
Newland Simpson Project
CITY OF HEMET
DRAFT
CONDITIONS OF APPROVAL
PLANNING COMMISSION HEARING DATE: December 3, 2024
CITY COUNCIL HEARING DATE: July 14, 2025
PROJECT NO: GENERAL PLAN AMENDMENT (GPA 22-003), CONDITIONAL USE PERMIT (CUP 22-006), and TENTATIVE PARCEL MAP (MAP 23-008) APPLICANT: Newland Capital Group
OWNER: HSL Hemet Land
LOCATION: The intersection of Warren Road and Simpson Road.
Note: Any conditions revised at a hearing will be noted by strikeout (for deletions) and/or underline (for additions), and any newly added conditions will be added at the end of all conditions regardless of the Department originating the condition.
STANDARD CONDITIONS
The following conditions of approval were approved by the City Council as standard conditions of approval for all projects. Questions regarding compliance with these conditions should be directed to the Community Development Department (Planning Division) at (951) 765-2375.
General Requirements:
1. GENERAL PLAN AMENDMENT (GPA 22-003), CONDITIONAL USE PERMIT (CUP 22-006), AND TENTATIVE PARCEL MAP NO. 38800 shall become null and void on July 14, 2027 (two calendar years from the date of approval), unless use in reliance on the approved Conditional Use Permit is established prior to the expiration date. A time extension may be granted by the Planning Commission in accordance with the Hemet Municipal Code, provided a written request for a time extension is submitted the Planning Division prior to the expiration date. No formal notice of expiration will be given by the City.
2. Approval of GENERAL PLAN AMENDMENT (GPA 22-003), CONDITIONAL USE PERMIT (CUP 22-006), TENTATIVE PARCEL MAP NO. 38800 & shall become effective on July 14, 2027.
3. The conditions of approval of this project shall supersede all conflicting notations, specifications, dimensions, typical sections, and the like, which may be shown on the project development plans.
13.C.
City of Hemet –Draft Conditions of Approval
Newland Simpson Project
4. This project site shall be developed in accordance with the approved plan(s) and the conditions contained herein.
5. This project shall comply with all sections of the Zoning Ordinance, Subdivision Ordinance and all other applicable Local, State and Federal laws and regulations in effect at the time of the building permit application and/or time of recordation, including the California Building Code, California Fire Code, and City and State Accessibility Requirements (California Code of Regulations, Title 24).
6. Prior to the issuance of building permits, the applicant shall be subject to all applicable development fees at the rate in effect at the time of building permit application for the tenant improvement.
7. The applicant shall indemnify, protect, defend, and hold harmless, the City, and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, from any and all claims, demands, law suits, writs of mandamus, and other actions and proceedings (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolutions procedures (including, but not limited to arbitrations, mediations, and other such procedures), (collectively “Actions”), brought against the City, and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, that challenge, attack, or seek to modify, set aside, void, or annul, the any action of, or any permit or approval issued by, the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof (including actions approved by voters of the City), for or concerning the project, whether such Actions are brought under the California Environmental Quality Act, the Planning and Zoning Law, the Subdivisions Map Act, Code of Civil Procedure Section 1085 or 1094.5, or any other state, federal, or local statute, law, ordinance, rule, regulation, or any decision of a court of competent jurisdiction. It is expressly agreed that the City shall have the right to approve, which approval will not be unreasonably withheld, the legal counsel providing the City’s defense, and that applicant shall reimburse City for any costs and expenses directly and necessarily incurred by the City in the course of the defense. City shall promptly notify the applicant of any Action brought and City shall cooperate with applicant in defense of the Action. (City Council Resolution No. 3693)
8. Construction activity shall meet the requirements of the Hemet Municipal Code Chapter 30, Article II.
PLANNING DIVISION CONDITIONS
The following conditions of approval are project specific and were recommended by the Planning Division. Questions regarding compliance with these conditions should be directed to the City of Hemet Planning Division at (951) 765-2375.
9. Prior to the issuance of a Certificate of Occupancy for the project site or business activity being commenced thereon, pursuant to GENERAL PLAN AMENDMENT (GPA 22-003), CONDITIONAL USE PERMIT (CUP 22-006), and TENTATIVE PARCEL MAP NO. 38800
all conditions of approval contained herein shall be completed to the satisfaction of the Planning
13.C.
City of Hemet –Draft Conditions of Approval
Newland Simpson Project
Division.
13.C.
City of Hemet –Draft Conditions of Approval
Newland Simpson Project
10. Any uses not specifically permitted as part of, or not determined to be in substantial conformance by the Community Development Director shall require submittal and approval of an application for the modification of the Conditional Use Permit.
11. Construction activity shall only occur between the hours of 6:00 a.m. and 6:00 p.m. during the months of June through September and between the hours of 7:00 a.m. and 6:00 p.m. during the months of October through May. Saturday construction shall be permitted between the hours of 7:00 a.m. and 6:00 p.m. Sunday construction shall be prohibited. Exceptions to these standards may be granted only by the Hemet Building Official and/or the Hemet City Council. The applicant shall post a publicly visible sign on the project site with the telephone number and 24-hour point of contact for dust, noise and construction complaints.
12. All lighting provided in connection with such facilities shall be LED lights or equivalent, installed and shielded to confine direct rays of artificial light within the boundaries of the parking lot. Light standards shall not exceed 25 feet in height and shall be located so as not to interfere with parking lot landscaping. Prior to Building Permit Issuance, a photometric plan shall be submitted to the Planning Division demonstrating compliance with condition.
13. An anti-graffiti coating and/or shall be provided up to 10 feet on all block walls and stucco covered walls and written verification of its application from the developer shall be provided to the Planning Division. The type and specification shall be listed with the wall plan details submitted to the Building and Safety Division during building plan check.
14. All utilities shall be screened from public view. Landscape construction drawings shall show and label all utilities and provide appropriate screening. Plan planting beds and design around utilities. Locate all light poles on plans and ensure that there are no conflicts with trees.
15. Signage is not approved as part of this Project. A master signage program shall be submitted to the Community Development Department (Planning Division) for review and approval consistent with the Hemet Municipal Code. The applicant shall submit plans for a Permanent Sign Permit to the Building and Safety Division as approved by the Planning Division.
16. A perimeter fencing and wall plan shall be submitted to the Building Department for building permit issuance, subject to review by the Community Development Department (Planning Division). Proposed wrought iron fencing located along the frontage of Simpson Road and Warren Road, shall be setback behind the required landscape buffer and parkway. The perimeter wall located on the west property line adjacent to residential zone shall include integral colored block pattern, anti-graffiti coating, natural earth tone colors selected from the approved architectural colors and materials palette for the development with architectural relief every 100 feet.
13.C.
City of Hemet –Draft Conditions of Approval
Newland Simpson Project
Operational Conditions
17. During business operations, trucks shall be turned off when not in use. Prior to the issuance of Certificate of Occupancy, the applicant shall submit an Employee Truck Driver Management Plan to the Planning Division identifying restriction of idling trucks within the facility. Strategies shall be incorporated to reduce the idling time of diesel engines through alternative technologies such as IdleAire, electrification of truck parking, and alternative energy sources to allow diesel engines to be completely turned off.
18. No loading or unloading is allowed within drive aisles, parking areas, or on adjacent public streets. Loading areas shall be kept free of debris and clean throughout the life of the project.
19. Security surveillance cameras and equipment shall be installed to be reviewed and approved by the police department prior to permitting and installation. The equipment shall be able to record a minimum of 24 hours of operation. The facility operator shall maintain the recordings for the prior 60 days.
20. Prior to the issuance of tenant improvement building permits, the applicant shall prepare a security plan for the site. The security plan for this project shall include a comprehensive security camera system that clearly depicts the entire parking field. This security camera system shall be based in the building containing the management office for this development, or inside a security office or other place acceptable to the City of Hemet Police Department, that is accessible to law enforcement at all times of the day and night. This security camera system shall have a recording capacity to minimally save footage for the period of one month or as approved by the Police Department. The above camera surveillance system shall include LPR (License Plate Recognition) cameras installed at the entrances/exits to this project or as approved by the Police Department. LPR cameras are cameras specifically designed to read and record vehicle license plates as they enter and exit this complex. It should be noted that high quality day/night vision LPR cameras are relatively inexpensive. The plan shall be approved prior to issuance of tenant improvement Building Permits. The Police Department and/or Community Development Department shall verify that the security system has been installed prior to final tenant occupancy. In addition, the trash enclosure shall be properly secured and have a lock as well as a covering to keep unauthorized persons from entering the dumpster area.
21. The owner or operator of the use shall remove or paint over any graffiti within 48 hours of the graffiti being painted or marked upon the premises. Prior to issuance of a building permit, the applicant shall sign a graffiti removal property access waiver. The City shall have access to the property for the removal of the graffiti on any portion of the building or site if graffiti is not removed within 48 hours of the graffiti being painted or marked upon the premises. The property owner or business owner and or tenant shall incur any associated costs for said graffiti removal.
22. All storage of equipment and materials shall be fully contained inside the building.
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23. Storage yard for contractor equipment and materials is prohibited. Additionally, the outdoor storage of temporary accessory structures, including metal or other storage containers is prohibited.
24. Ground mounted solar energy systems is prohibited.
25. Per the Environmental Impact Report Mitigation, Monitoring and Report Program of tenant occupancy permits, the City of Hemet shall permit for warehousing and distribution purposes. Cold storage was not included in the Environmental Impact Report and is prohibited.
26. The design of dock loading doors shall minimize noise through installation of devices such as rubber seals and/or other sound reduction features, to be included with tenant improvement building plans.
27. All electrical and mechanical equipment, including but not limited to, air-conditioning units, electrical boxes, backflow preventers, and roof-mounted equipment shall be visually screened from public view. All roof-mounted air conditioning units proposed for the shall provide screening from a public view via a screen enclosure that is architecturally compatible with the building. Screening material can include but is not limited to louvered roof equipment screens or panels. Screening shall be in accordance with city standards, to the satisfaction of the Planning Division and in compliance with the Building Code.
28. The applicant shall revise the north and south elevations to match facade enhancement upgrade as provided on July 14, 2025.
29. Landscape screening shall be provided along the west perimeter of Parcel 1 with a maximum tree height of 14 feet.
Onsite Landscaping
30. An onsite landscape and irrigation plan shall be submitted to the Building and Safety Division for permitting, subject to the conditions of approval provided by the Planning Division.
31. Prior to final inspection, the applicant's landscape architect or the party responsible for preparing the landscaping and irrigation plans shall provide a compliance letter to the Building and Safety Division verifying that the landscape and the irrigation system has been installed in compliance with the approved landscape documentation package.
32. Parking lot landscaping in the business park zone shall cover 10 percent of parking area.
The final master landscape and irrigation plan calculations shall be adjusted accordingly.
33. Trees shall be planted in the required parking area at a ratio of 1 tree per 5 parking spaces.
34. In addition to the required number of street trees and parking area trees, 1 tree shall be planted for every 500 square feet of landscaping in all other areas. The final master
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landscape and irrigation plan calculations shall be adjusted accordingly.
35. All trees onsite shall be a minimum of 15 gallon size with 25 percent planted at 24-inch box size. The final landscape and irrigation plans shall be adjusted accordingly.
36. A minimum of 25 percent of all landscaping areas shall be planted in shrubs. The shrub areas shall be inter-planted with non-aggressive type ground cover. Triangular spacing shall be used in row plantings of all ground cover and shrubs. This includes all on-site retention areas. The final landscape and irrigation plans shall include percentage calculations and revised accordingly.
37. Where landscaping is required, it shall consist predominantly of plant materials, except for necessary walks and drives. Planted areas, where prescribed, shall be landscaped exclusively with live plant materials.
38. The final landscape and irrigation plan shall comply with the Model Water Efficient Landscaping Ordinance (CCR, Title 23, Division 2, Chapter 2.7.) and Hemet Municipal Code Article XLVIII Landscaping and Irrigation.
39. The final landscape and irrigation plan shall include water use calculations in accordance with Hemet Municipal Code Section 90-1706.
40. Prior to the issuance of a Certificate of Occupancy, all landscaping shall be installed and operational with an automatic irrigation system, including automatic timers.
Offsite Landscaping in the Right-Of-Way
41. An offsite (right-of-way) landscape and irrigation plan shall be submitted to the Public Works (Engineering Division) for review and approval, subject to conditions of approval provided by Public Works.
42. Prior to issuance of an off-site landscape permit, a one-year Faithful Performance bond, (equal in value to ten percent (10%) of the cost of the installed landscaping) shall be posted to guarantee installation, plant health, and established growth. The bond may be reduced by the City after installation has been approved.
Economic Development Division
43. Developer to fund or construct a new “Welcome to the City of Hemet” monument sign that is to be no smaller in size that 3’ tall x 5’ wide. Developer to abide by all city signage guidelines; and either payment or construction start of the signage shall be made prior to occupancy.
44. Developer to donate or construct $50,000 of artwork that celebrates the City of Hemet’s culture and history as outlined in section 10 of the General Plan. Developer to
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City of Hemet –Draft Conditions of Approval
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coordinate with the city planner to ensure that either payment or commissioning of the artwork shall be made prior to occupancy.
45. Developer to schedule and host a job fair to be held within the city boundaries to support the hiring of Hemet residents. This job fair shall be coordinated with the city economic development manager and requires at least 4 weeks’ notice prior to the event.
46. Developer to enhance the building’s corner office characteristics in order to tie in architectural elements of the Western Science Center at project’s sole cost.
AIRPORT LAND USE COMMISSION CONDITIONS
47. Any outdoor lighting installed shall be hooded or shielded to prevent either the spillage of lumens or reflection into the sky. Outdoor lighting shall be downward facing.
48. The following uses shall be prohibited:
a) Any use which would direct a steady light or flashing light of red, white, green, or amber colors associated with airport operations toward an aircraft engaged in an initial straight climb following takeoff or toward an aircraft engaged in a straight final approach toward a landing at an airport, other than an FAA-approved navigational signal light or visual approach slope indicator.
b) Any use which would cause sunlight to be reflected towards an aircraft engaged in an initial straight climb following takeoff or towards an aircraft engaged in a straight final approach towards a landing at an airport.
c) Any use which would generate smoke or water vapor or which would attract large concentrations of birds, or which may otherwise affect safe air navigation within the area. (Such uses include landscaping utilizing water features, aquaculture, outdoor production of cereal grains, sunflower, and row crops, composting operations, wastewater management facilities, artificial marshes, trash transfer stations that are open on one or more sides, recycling centers containing putrescible wastes, construction and demolition debris facilities, fly ash disposal, and incinerators.) d) Any use which would generate electrical interference that may be detrimental to the operation of aircraft and/or aircraft instrumentation.
e) Highly noise-sensitive nonresidential uses.
f) Any use which results in a hazard to flight, including physical (e.g. tall objects), visual, and electronic forms of interference with the safety of aircraft operations.
49. The attached “Notice of Airport in Vicinity” shall be provided to all prospective purchasers and occupants of the property.
50. The project has been evaluated to construct two industrial buildings totaling 1,192,418
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square feet. Any increase in building area, change in use to any higher intensity use, change in building location, or modification of the tentative parcel map lot lines and areas will require an amended review to evaluate consistency with the ALUCP compatibility criteria, at the discretion of the ALUC Director.
51. Any proposed stormwater basins or facilities shall be designed and maintained to provide for a maximum 48-hour detention period following the design storm, and remain totally dry between rainfalls. Vegetation in and around the basins that would provide food or cover for birds would be incompatible with airport operations and shall not be utilized in project landscaping. Trees shall be spaced so as to prevent large expanses of contiguous canopy, when mature. Landscaping in and around the basin(s) shall not include trees or shrubs that produce seeds, fruits, or berries.
Landscaping in the stormwater basin, if not rip-rap, should be in accordance with the guidance provided in ALUC “LANDSCAPING NEAR AIRPORTS” brochure, and the “AIRPORTS, WILDLIFE AND STORMWATER MANAGEMENT” brochure available at RCALUC.ORG which list acceptable plants from Riverside County Landscaping Guide or other alternative landscaping as may be recommended by a qualified wildlife hazard biologist.
A notice sign, in a form similar to that attached hereto, shall be permanently affixed to the stormwater basin with the following language: “There is an airport nearby. This stormwater basin is designed to hold stormwater for only 48 hours and not attract birds.
Proper maintenance is necessary to avoid bird strikes”. The sign will also include the name, telephone number or other contact information of the person or entity responsible to monitor the stormwater basin.
52. The project has been evaluated to construct two industrial buildings totaling 1,192,418 square feet. Any increase in building area, change in use to any higher intensity use, change in building location, or modification of the tentative parcel map lot lines and areas will require an amended review to evaluate consistency with the ALUCP compatibility criteria, at the discretion of the ALUC Director.
ENGINEERING DEPARTMENT CONDITIONS
GENERAL
53. All conditions of approval shall be satisfied PRIOR to issuance of a grading permit UNLESS otherwise stated in the condition.
54. All required Civil Engineering plans and studies shall be prepared by a California licensed Professional Engineer or California Registered Professional Surveyor, as applicable, and be submitted to the City Engineer for review and approval. All work in the public right-of-way will require an Encroachment Permit issued from the Engineering department. Street lighting plans shall be prepared by a California licensed Electrical Engineer and landscape plans by a California licensed Landscape Architect.
55. Engineering plans/documents/reports shall be submitted in PDF format. Also City
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Engineer approved improvement plans showing City Engineer’s approval signature as well as Private Engineer’s approval signature shall be provided to Engineering Department.
56. Developer shall annex to the Citywide Community Facilities District (CFD) for maintenance and operation of drainage facilities, landscaping and street lighting prior to first certificate of occupancy.
57. The Applicant is responsible for resolving any conflicts with existing or proposed easements. All easement(s) of record and proposed easements shall be shown on the grading plan, site plan and other improvement plans. Easements of record not shown on the approved site plan exhibit shall be relinquished or relocated as necessary for construction as shown on the approved site plan. Portions of the site which are affected by any easements which cannot be relinquished or relocated as necessary to resolve conflicts with the easement holders’ rights may be required to be redesigned. Final clearance may be required from easement holders prior to approval of final plans.
Applicant/Developer shall obtain all necessary easements required for the project to be constructed and provide for proper drainage as may be applicable to the satisfaction of the City Engineer.
58. Where survey monuments exist, such monuments shall be protected or shall be referenced and reset, pursuant to Business and Professions Code, Sections 8700 to 8805 (Land Surveyors Act).
59. The Applicant shall comply with the City of Hemet Municipal Code Section 82-172 which requires undergrounding of existing overhead utility lines along the frontage of the project. This also applies to existing overhead lines which are not over 34.5 kilovolts within and along the project frontage and between the nearest poles offsite in each direction of the project site.
60. Applicant/Developer shall pay all applicable developer impact fees, including but not limited to WRCOG TUMF and City of Hemet DIF at the currently adopted rate prior to issuance of a building permit.
61. Applicant/Developer shall pay Stephen’s Kangaroo Rat Fee to the City at a rate of $500 per gross acre, or at the currently adopted rate.
62. The Applicant/Developer shall post, with the Engineering Department, a bond, cash deposit, or letter of credit from a financial institution subject to regulations of the State and/or Federal Government for grading that exceeds 5,000 CY.
63. No grading permit shall be issued until the entitlement cases associated with this subdivision are approved and are in effect.
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City of Hemet –Draft Conditions of Approval
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64. Property owner shall require any future tenants to abide by the City of Hemet truck routes.
This includes provisions that the City of Hemet can change the truck routes throughout the City, and the tenant will direct traffic to those revised routes.
Onsite
65. The Applicant/Developer shall submit a project specific Precise Grading Plan (PGP) for approval of the City Engineer. The plans shall be prepared in accordance with the City of Hemet Standard Specifications for Public Works Construction, City of Hemet Standard Drawings, and the City of Hemet Grading and Erosion Control Standards. As part of the Grading Plan submittal, the Owner/Applicant shall submit an Erosion Control Plan. PGP shall incorporate construction plans for post-construction BMP facilities and features.
Grading shall conform to the California Building Code, as adopted by the City of Hemet and Hemet Municipal Code Chapter 67, Grading, Sediment and Erosion Control, and all other applicable laws, rules, and regulations governing grading in the city of Hemet and state of California.
66. In instances where a grading plan involves import or export, prior to obtaining a grading permit, the applicant shall have obtained approval for the import/export location from the Building and Safety department. If an Environmental Assessment, prior to issuing a grading permit, did not previously approve either location, a Grading Environmental Assessment shall be submitted to the Planning Director for review and comment and to the Building and Safety Department Director for approval. Additionally, if the movement of import/export occurs using city streets, the review and approval of the haul routes by the City Engineer will be required and a Haul Route permit issued therefore.
67. The Precise Grading shall provide that the parking lot be designed in accordance with the City of Hemet Parking Lot Design Criteria contained in the City of Hemet Standard Specification for Public Works Construction, Standards P-400 and P-401, Uniform Building Code Title 24 and in accordance with Chapter 90, Article XL of the Hemet Municipal Code. The plans shall include paving, curbs, gutters, walkways, parking lot lighting per lighting standard specifications, parking lot striping and marking, and required parking lot landscaping and planter areas.
68. The Precise Grading Plan shall provide that the trash enclosure(s) be designed in accordance with the City of Hemet Standard Specifications for Public Works Construction, Standards R-500 through R-503J. The location(s) and route of solid waste collection vehicles shall be approved by the City of Hemet Refuse Supervisor.
69. Lots which propose retaining walls greater than 30 inches measured from lowest finish grade will require separate permits(s).
70. A restrictive covenant shall be recorded to restrict the use of APN 465-140-042 as an accessory to APN 465-140-043, and shall require approvals by the Community Development Department (Planning Division) upon any potential change of use.
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City of Hemet –Draft Conditions of Approval
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71. Applicant shall construct a 20’ access road to APN 465-140-032 at the sole cost of the applicant. The applicant shall maintain the roadway until a 20’ wide dedication is made to the City. The dedication shall be done prior to bond release.
Offsite
72. All streets shall be designed and constructed in accordance with the Standard Specifications for Public Works Construction, Latest Edition, City of Hemet Public Works Standard Specifications, City Engineering Standards and Manuals and applicable City Standards, and all applicable laws, rules and regulations all per plans approved by the City Engineer. Project will be in substantial conformance with the existing 0.3% slope along Warren Road. This design may require additional inlets due to the street slope.
73. All driveway approaches shall be designed and constructed in accordance with the Standard Specifications for Public Works Construction, Latest Edition, City of Hemet Public Works Standard Specifications, Standard Street Sections and applicable Engineering Standards C-210A, and all applicable laws, rules and regulations all per plans approved by the City Engineer. In accordance with City of Hemet Resolution No. 1783 driveway widths and locations shall be approved by the City Engineer.
74. Street AC pavement shall be designed and constructed with structural section for a Traffic Index (TI) as specified for the street classification and R-value as determined by preliminary soils investigation. The final pavement section constructed shall be calculated with the R-value of the prepared subgrade determined in-situ and TI as the final pavement section design is approved by the City Engineer. Pavement shall be a minimum thickness of AC over a minimum thickness base as specified for the street classification and type. Pavement shall be constructed in two courses, with no course being less than 1.5”. If the cap is not paved within 2 weeks, the base course shall be a minimum of 4” to support construction traffic.
75. Streetlights shall be per Street Light Plans approved by the City Engineer and all current City standards to include City’s current standard for LED lighting fixture for the respective classification of the street.
76. Existing ADA ramps, sidewalks, or other ADA paths of travel fronting the project site shall be reconstructed as necessary to meet current ADA requirements.
77. Existing City streets, which require reconstruction or other construction work within the street shall always remain open for through traffic with proper lane shifts or adequate detours, all to the satisfaction of the City Engineer.
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City of Hemet –Draft Conditions of Approval
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78. Owner/Applicant shall construct or install all improvements required in the public right-ofway to the satisfaction of the City Engineer and provide as-built (record) drawings.
79. Owner/Applicant shall replace any sidewalk, curb and gutter, drive approach, AC pavement or other improvement damaged during construction as determined necessary by the City Engineer.
80. Any offsite grading required as a part of the project will require permission from that property owner and documentation on file with the City. Any access required, whether for water or other necessities for construction, that goes through any offsite property will require permission from the offsite property owner with documentation on file with the City prior to issuance of a grading permit.
81. Traffic signals, if required, shall be designed and constructed in accordance with Caltrans standard plans and specifications, latest edition unless otherwise approved by the City Engineer.
82. The Applicant/Developer shall prepare plans for all improvements in the public right-ofway for the following streets:
a) Simpson Avenue is designated as a Secondary 4U west of Warren Road and a Collector 2U east of Warren Road per the City of Hemet General Plan. The west side shall have a 47’ half-street right-of-way, and the east side shall have a 33’ half-street right-of-way. The 47’ half-street right-of-way shall continue through the intersection of Warren Road, and then taper east of the proposed driveway on Simpson Avenue. Applicant/developer shall dedicate all necessary right-of-way along the project frontage. Any gates proposed across the driveway shall be setback a minimum of 55-feet from the roadway to preclude interference with through travel while longer vehicles await gate opening. Improvements along Simpson road shall include AC pavement, striping, markings, PCC curb and gutter, sidewalk, streetlights, parkway landscaping, irrigation, and street trees. North of the centerline the applicant shall construct a minimum of 20’ of asphalt pavement. b) Warren Road is designated as a Secondary 2U with a right-of-way of 94’ feet.
Applicant/Developer shall dedicate the necessary right-of-way, if needed, to ensure 94’ right-of-way. Applicant shall construct full width street improvements including AC pavement, striping, markings, PCC curb and gutter, sidewalk, streetlights, parkway landscaping, irrigation, and street trees.
c) Applicant shall pay fair share for the traffic signal at Warren Road and Simpson Road. d) Access to APN 465-140-032 within the 20 foot right-of-way dedication shall be paved.
Pavement structural section shall be consistent with the City of Hemet standard specifications and the recommendation of the geotechnical engineer. e) Applicant shall construct 1,000 linear feet of roadway rehabilitation improvements west along Simpson Road from the project site’s western most boundary. This shall include Grind and Overlay at a minimum, or as recommended by a geotechnical report.
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City of Hemet –Draft Conditions of Approval
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f) Applicant shall construct 1,000 linear feet of roadway rehabilitation improvements north along Warren Road from the project site’s northern most boundary. This shall include Grind and Overlay at a minimum, or as recommended by a geotechnical report. g) Applicant shall repair roadway pavement between Salt Creek Bridge and Domenigoni Parkway. This shall include Grind and Overlay at a minimum, or as recommended by a geotechnical report.
83. Applicant/developer shall install street trees per City standards (generally 40-feet oncenter or as otherwise approved by the City Engineer) in accordance with the City Approved Street Tree list. Additional automatic irrigation system with service for power and water from meters separate from the site will be required as directed by City public works. The applicant will include this in the annexation to a CFD.
84. Applicant shall fund or construct 1,000 linear feet of the regional running trail along the Salt Creek Trail along project’s frontage.
85. Applicant shall contribute $50,000 to the City of Hemet for studying the Domenigoni Parkway Median Project.
86. Developer shall contribute $75,000 to the City of Hemet for the City’s Traffic Signal Synchronization Project for a radius of 2 miles of signals to the project boundaries.
Drainage/WQMP
87. The project is located within a Riverside County Flood Control & Water Conservation District (RCFC&WCD) Hemet Regional Master Drainage Plan area for which Area Drainage Plan (ADP) fees are payable to RCFC&WCD. The Applicant must contact RCFC&WCD located at 1955 Market St, Riverside, CA and PRIOR TO ISSUANCE OF OCCUPANCY PERMIT (COO), provide proof of payment (or exemption) from RCFC&WCD.
88. Subdivider shall obtain an encroachment permit from RCFC&WCD for connection to its facilities.
89. The Grading Plan shall provide for increased runoff mitigation for the of the 100-year/3- hour storm in that the 100-year, 3-hour storm event for the post-project condition is retained onsite. All storm water conveyance improvements or facilities shall be designed to handle the peak flow from a 100-year event. Calculations shall be provided for approval of the City Engineer. The report shall be prepared consistent with the Storm Drain Criteria and Drainage Design Manual.
90. All offsite flows tributary to the project site and to the project frontage along Simpson Avenue and/or Warren Road shall be analyzed. Any offsite flows that currently flow through the project site shall be intercepted and conveyed through the project or into the appropriate MDP facility per the West Hemet Master Drainage Plan. The project shall analyze the impacts of the construction of the street improvements, curb, gutter and sidewalk.
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91. Cross-lot drainage shall not be allowed. All pads shall be designed to drain to the streets, unless otherwise approved by the City Engineer. Storm water shall be collected in an appropriate storm drain system. All drainage easements are subject to City acceptance for maintenance as determined by the City Engineer.
92. All drainage and storm drain improvements shall be designed in accordance with the City of Hemet Storm Drain Criteria and Drainage Design Manual. Drainage facilities shall be designed to accommodate 100-year, 1-hour storm flows. Drainage facilities outletting
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from sump conditions shall be designed to convey the tributary 100-year storm flows and additionally an emergency overflow escape route shall also be provided.
93. The Southwest Hemet Master Drainage Plan Line J is located on the westerly portion of the project site, Lateral B-1 immediately adjacent to the project site within Simpson Road, and Line I at the easterly boundary of the project site. Per the response letter from RCFC&WCD, dated April 11, 2023, the project shall construct these facilities, and RCFC&WCD shall take over ownership of the facilities. The project shall coordinate with RCFC&WCD on the design of the system, and shall have approval of the storm drain improvement plans from RCFC&WCD.
94. Any storm drain systems larger than 36” that are in the public right-of-way, or are a designated MDP facility, shall be owned and maintained by RCFC&WCD.
95. Catch basins shall be design and located per the City of Hemet Storm Drain Criteria and Drainage Design Manual, Section 6.
96. All storm drain inlets shall include trash capture devices.
97. The storm water retention basins within the boundaries of project shall be maintained by property owner.
98. The Applicant shall prepare a Storm Water Pollution Prevention Plan (SWPPP) for construction projects disturbing one acre or more, and shall apply for coverage under the State’s NPDES General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities (General Permit, current Amendment), and any more current orders. The Applicant shall provide the project specific WDID number on the Grading Plan.
99. The Developer shall submit a “Project Specific” WQMP for each phase of the development prior to issuance of any building or grading permits for approval of the City Engineer. A template for this report is indicated as ‘Exhibit A available on-line at www.floodcontrol.co.riverside.ca.us under Programs and Services, Stormwater Quality.
A final Project Specific WQMP must be approved by the City Engineer and Covenant and Agreement for Maintenance and Operation of BMP Facilities shall be entered into with the City and be recorded. This plan shall address Site Design BMPs, incorporate the applicable Source Control BMPs, incorporate Treatment Control BMPs, describe the long-term operation and maintenance requirements for BMPs needing long-term maintenance, and describe the mechanism for funding the long-term operation and maintenance of the BMPs. If Clean Water Act, Section 401 Water Quality Certification is necessary for the project, the Regional Water Quality Control Board may require additional water quality measures. A signed and notarized BMP Agreement shall be provided to the City of Hemet.
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City of Hemet –Draft Conditions of Approval
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100. A Registered Civil Engineer shall submit to the City Engineer a written certification that all the components of the approved WQMP have been satisfactory installed and constructed. Certification shall be as to grade, elevations, plantings, materials, and other elements included in the approved WQMP and include as-built drawings.
Sewer/Water
101. Applicant/Developer shall coordinate with affected utility companies and obtain any permits as necessary for the development of this project. The project is located within the Eastern Municipal Water District (EMWD) sewer and water service area. Applicant is advised to contact City of Hemet Water Department and obtain a “Will Serve” letter for both water and sewer services.
102. Applicant/developer shall comply with all relevant standards, policies and procedures and pay all fees as applicable at the time for obtaining and activating all services to serve the project.
Final Map
103. When changes to an approved Tentative Map are proposed, a Substantial Conformance Exhibit, in the same scale as the Tentative Map, shall be submitted for review and approval by the City Engineering and Community Development Director. 104. Should this project lie within any assessment/benefit district, the subdivider shall, prior to recordation, make application for and pay for their reapportionment of` the assessments or pay the unit fees in the benefit district unless said fees are deferred to building permit. 105. The subdivider shall enter into a Subdivision Improvement Agreement (SIA) with the City, on forms approved by the City Attorney, whereby the applicant agrees to construct the public improvements specified therein, unless in compliance with the provisions of the Subdivision Map Act all public improvements have been constructed and accepted by the agency. All public improvements shall be guaranteed by the provision of security, in compliance with the provisions of the Subdivision Map Act and City requirements if the improvements have not been fully completed and accepted by the City. All improvements shall be guaranteed by securities for Faithful Performance, and Labor & Materials, each for 100% of the City Engineer’s approved cost estimate. Cash deposit with the City as security for subdivision monumentation. 106. The subdivider shall show on the Final map any easements required for utilities. 107. The subdivider shall show on the Final Map the dedication of all rights-of-way necessary for the construction of all drainage facilities, streets, and public utilities, unless otherwise approved by the City Engineer. Sufficient right-of-way shall be dedicated at the intersection of Simpson Road and Warren Road to be consistent with the City of Hemet General Plan Amendment TIA 15-002.
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108. The subdivider, at its sole expense, shall obtain all rights-of-way and/or easement necessary to fully implement any portion of the approved tentative map, including public improvements prior to the City’s consideration of the final map which encompasses the particular improvement.
109. The subdivider shall comply with Subdivision Map Act Section 66436(A)(3) and shall provide “non-interference letters” (NILs) from public entities or utilities to the satisfaction of the City Engineer.
110. Final Map shall be prepared by a California registered Land Surveyor or qualified Civil Engineer and submitted to the Engineering Department for review and approval. A Title Report dated within 30 days of submittal and Subdivision Guarantee prepared for subdivision of the property, the traverse closures for the existing subdivision boundary and lots created therefrom, and copies of all applicable record documents shall be submitted with the Final Map to the Engineering Department as part of the review of the map.
111. Subdivider is required to prepare or caused to be prepared improvement plans for all public improvement for approval of the City Engineer.
112. Any easements necessary for the West Hemet MDP Facilities shall be shown on the final map or dedicated per separate instrument prior to certificate of occupancy.
Public Works
Landscaping in Right-of-Way
113. In all parkways, median strips and other areas of public right-of-way where landscaping and/or irrigation installation is required, the following requirements apply unless specifically modified in writing by the city engineer.
a. Prior to installation of any irrigation sprinkler system or landscaping within the public right-of-way, landscape plans shall be submitted to the city engineer for review and approval.
b. The irrigation system within the public right-of-way shall be in accordance with the City of Hemet Municipal Code.
c. Tree and planting materials within the public right-of-way shall be in accordance with Section III.8 of the City of Hemet Public Works Department Standard Specifications. Trees shall be installed 40 feet off center. (Must be 24 in. box, min. 1 ¾ caliper.
114. No Turf shall be allowed, only drought tolerant shrubs and groundcover. 115. Parkways must be free of all debris (asphalt, rocks, concrete, and trash) and existing soil must be rototilled to a depth of 4” – 6” prior to installation of plant material. 116. All planters shall receive 4” of shredded bark mulch, “forest floor” 0-2” or approved equal.
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Refuse Requirements
117. The City of Hemet has an exclusive Franchise Agreement with CR&R Inc. to collect and dispose of all waste including commercial, residential and construction debris within the City of Hemet. Contact CR&R at 1-800-755-8112 to set up a solid waste collection service.
118. The waste hauler may utilize the El Sobrante, Lamb Canyon, and or/or the Badlands Landfill for disposal.
119. Builders must recycle and or salvage for reuse a minimum of 65 percent of the nonhazardous construction and demolition waste in accordance with the 2019 California Green Building Standards Code.
120. AB 341 – All businesses that generate 4 or more cubic yards of waste per week must make arrangements for recycling collection services with CR&R or donate, sell and/or self-haul their recyclables to a recycling facility.
• Source separate recyclable and/or compostable material from solid waste and donate or self-haul the material to recycling facilities. • Subscribe to a recycling service with waste hauler.
• Provide recycling service to tenants (if commercial or multi-family complex). • Demonstrate compliance with requirements of California Code of Regulations Title 14.
121. AB 1826 – All businesses that generate 4 or more cubic yards of waste per week must make arrangements for organics collection services with CR&R or donate, sell and/or haul their recyclables and organics to a recycling yard, and shall take at least one of the following actions in order to divert organic waste from disposal:
• Source separate organic material from all other recyclables and donate or selfhaul to a permitted organic waste processing facility. Enter into a contract or work agreement with gardening or landscaping service provider or refuse hauler to ensure the waste generated from those services meet the requirements of AB 1826.
122. AB 75 – State’s mandate of 50% solid waste diversion from landfill • The use of mulch and/or compost in the development and maintenance of landscaped areas within the project boundaries is recommended. Recycle green waste through either onsite composting of grass, i.e., leaving the grass clippings on the lawn, or sending separated green waste to a composting facility. • Consider xeriscaping and the use of drought tolerant low maintenance vegetation in all landscaped areas of the project.
• Hazardous materials are not accepted at the Riverside County landfills. Any hazardous wastes, including paint, used during construction must be properly
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disposed of at a licensed facility in accordance with local, state and federal regulations. For further information regarding the determination, transport, and disposal of hazardous waste, please contact the Riverside County Department of Health, Environmental Protection and Oversight Division, at 1.888.722.4234.
FIRE DEPARMENT CONDITIONS
The City of Hemet enforces the California Code of Regulations (CCR), Title 24, Part 9, 2022 California Fire Code with local amendments. In addition, CCR Title 19 requirements may be applicable. The design professional should refer to these provisions for guidance when developing project drawings and specifications. Unless specifically stated herein, these conditions shall not be construed to permit or allow deviation from any Federal or State laws nor any of the local codes and ordinances adopted by this jurisdiction.
The following conditions apply to the proposed project:
123. Addressing:
a. Location: Address numbers or letters shall be displayed above the eve line of the building on the upper ¼ portion of the building or in a location on the building approved by the Fire Department. Required address signs on building shall be placed at a height and location of the building to be readily visible from the public street fronting the building at all times. Required address signs shall not be placed at a height or location on the building where the address sign is visually obstructed, confused or camouflaged by other structures or buildings, building structural or decorative features, windows, glazing, or by expected locations of parked or stopped vehicles, other signs, trees or other existing or potential obstruction. Obstructions which are installed or occur after a required address sign is approved and installed, the Fire Department may require the relocation of the required address sign, or the removal of the obstruction. Height of any numeral or letter must be 1/10 taller than the setback distance measured in feet, expressed in inches, but in no case smaller than 6 inches in height. Width or stroke of any portion of a number or letter must be 1/10 of its height but no less than .5-inch stroke. The width of any figure must be ½ its height. Suite numbers shall be a minimum 6-inch suite numbers, with a minimum .5-inch stroke, shall b located on the front and back doors. When address is located on monument sign in compliance with this section a maximum 12-inch height and maximum 2-inch stroke width maximum is allowed.
b. Illumination: All addresses required to be displayed on a building or other permanent structure shall be illuminated during all hours of darkness. The source of illumination shall be controlled by a photoelectric device which causes the address to be illuminated automatically during all hours of darkness. Timer based control devices are not allowed to be used for the purposes of controlling address illumination. The address may be illuminated by a light source placed behind, within, or near the address. Examples of acceptable light sources include selfcontained illuminated signs, landscape lighting decorative exterior building
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lighting and advertising lighting. The power source for illumination of the address identification must be under the control of the building or property owner.
Illumination from other ambient or nearby sources, such as streetlights, advertising signs on nearby buildings, or other sources not controlled by the building or property owner are not considered sufficient for the purpose of required address illumination.
c. Format: All required address identification shall be displayed in a horizontal format. When numbers are used as part of the address, the number shall be displayed by using numerical characters and not by using letters to spell the number(s). The style or font of the character used shall be of a style or font which provides characters which are clear and easily recognizable. d. Materials: Materials used to display the address shall be made of a weatherresistant material such as wood or plastic. 124. Fire Flow: Fire flow shall be in accordance with the 2022 CA Fire Code Table B105.1(2), with a 50% reduction allowed for fire sprinklers. Hydrant quantity and spacing shall be in accordance with 2022 CA Fire Code Table C102.1. Hydrants must be at least 40 feet from the building.
125. Fire access roads shall be at least 26 feet wide, with an inside turning radius of 20 feet and an outside turning radius of 40 feet. Fire lanes on site plan are only 20 feet wide.
Access roads shall comply with Appendix D of the 2022 CFC. 126. Any automatic gates shall be Opticom activated or have a KNOX auto key switch installed. Any manual gate shall have a KNOX padlock or KNOX box installed adjacent to the gate with a key to the gate lock inside. Note that although not within scope of Fire, but as a courtesy, the Police Department has their own KNOX key and should be added wherever there is a Fire KNOX key switch.
127. Fire sprinklers designed in compliance with 2022 NFPA 13 are required. 128. A fire alarm monitoring system designed in compliance with 2022 NFPA 72 is required. 129. A fire command center for fire department operations shall be provided and designed in accordance with CFC Section 508. The fire command center shall be located near the front (street side) entrance of the building.
130. New buildings shall have approved radio coverage for emergency responders within the building based on the existing coverage levels of the public safety communication system of the city. A radio study shall be prepared to assess existing and proposed signal strength and clarity and shall provide specific recommendations to the developer to achieve compliance. Findings from the study shall be on all building plans submitted for review and approval. If the study finds that adequate levels of radio coverage cannot be provided, the building shall be equipped with an emergency radio responder coverage system and equipment shall be installed in accordance with CFC Section 510.
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131. Smoke and heat removal is required for buildings with high piled storage where the exit access travel distance exceeds 250 sq. ft. A separate permit is required for high piled storage and shall be in accordance with CFC Chapter 32 and NFPA 13. 132. All utility rooms shall be clearly labeled with 6-inch lettering and red in color for fire protection equipment.
133. Fire extinguishers shall be installed with no more than 75 ft travel distance on the interior of the building.
134. The following submittals will be required to be reviewed by the Fire Department, in this sequence, as applicable:
a. A Fire Master Plan which illustrates fire access, turning radiuses, firefighter hose lays and fire hydrant locations. A copy of this plan, once approved, shall be included in the architectural plan submittal.
b. Architectural plans.
c. Fire service underground plans.
d. Fire sprinkler plans.
e. Fire alarm plans.
f. High piled storage plans.
MITIGATION MEASURES
135. Plan, Program, or Policy PPP AE-1: Exterior Lighting. All lighting shall be directed or shielded away from nearby residential zones and contained within the boundaries of the site. Adequate lighting shall be provided to maintain a safe, on-site environment consistent with California Building Code (CBC) standards. 136. Plan, Program, or Policy PPP AQ-1: SCAQMD Rule 403. The following measures shall be incorporated into construction plans and specifications as implementation of SCAQMD Rule 403:
• All clearing, grading, earth-moving, or excavation activities shall cease when winds exceed 25 mph per SCAQMD guidelines in order to limit fugitive dust emissions.
• The contractor shall ensure that all disturbed unpaved roads and disturbed areas within the Project are watered at least three (3) times daily during dry weather.
Watering, with complete coverage of disturbed areas, shall occur at least three times a day, preferably in the mid-morning, afternoon, and after work is done for the day.
• The contractor shall ensure that traffic speeds on unpaved roads and Project site areas are reduced to 15 miles per hour or less.
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137. Plan, Program, or Policy PPP AQ-3: Rule 402. The Project is required to comply with the provisions of South Coast Air Quality Management District (SCAQMD) Rule 402. The Project shall not discharge from any source whatsoever such quantities of air contaminants or other material which cause injury, detriment, nuisance, or annoyance to any considerable number of persons or to the public, or which endanger the comfort, repose, health or safety of any such persons or the public, or which cause, or have a natural tendency to cause, injury or damage to business or property. 138. Mitigation Measure BIO-1: A pre-construction/ clearance burrowing owl survey shall be performed not more than 30 days prior to initial ground disturbance activity to determine presence/absence of the species. A qualified biologist shall survey the Project site and a buffer zone, 500-feet outside the Project limits for burrows that could be used by burrowing owls. If the burrow is determined to be occupied, the burrow shall be flagged, and a 160-foot diameter buffer shall be established during nonbreeding season or a 250- foot diameter buffer during the breeding season. If burrows onsite are unoccupied, construction may proceed.
If the site survey determines the presence of burrowing owl, mitigation in accordance with the California Department of Fish and Wildlife (CDFW) shall be implemented as follows:
• If burrowing owls are identified as being resident on-site outside the breeding season (September 1 to February 14) they may be relocated to other sites by a permitted biologist (permitted by CDFW), as allowed in the CDFW Staff Report on Burrowing Owl Mitigation (March 2012).
• If an active burrow is found during the breeding season, the burrow shall be treated as a nest site and temporary fencing shall be installed at a distance from the active burrow, to be determined by the biologist, to prevent disturbance during grading or construction. Installation and removal of the fencing shall be done with a biological monitor present.
• Active relocation and eviction/passive relocation shall require the preservation and maintenance of suitable burrowing owl habitat determined through coordination with the Wildlife Agencies.
139. Mitigation Measure BIO-2: Nesting Bird Survey. Vegetation removal should occur outside of the nesting bird season (generally between February 1 and August 31). If vegetation removal is required during the nesting bird season, the applicant shall conduct take avoidance surveys for nesting birds prior to initiating vegetation removal/clearing. Surveys shall be conducted by a qualified biologist(s) within three days of vegetation removal. If active nests are observed, a qualified biologist shall determine appropriate minimum disturbance buffers and other adaptive mitigation techniques (e.g., biological monitoring of active nests during construction-related activities, staggered schedules, etc.) to ensure that impacts to nesting birds are avoided until the nest is no longer active. At a minimum, construction activities shall stay outside of a 200-foot buffer around the active nests. The approved buffer zone shall be marked in the field with construction fencing, within which no vegetation clearing or ground disturbance shall commence until the qualified biologist and Riverside County Environmental Programs
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Department verify that the nests are no longer occupied, and the juvenile birds can survive independently from the nests. Once the young have fledged and left the nest, or the nest otherwise becomes inactive under natural conditions, normal construction activities may occur.
140. Mitigation Measures Mitigation Measure 4.3-1a: Fugitive Dust Emissions. The City shall implement the following measures to reduce the amount of fugitive dust that is reentrained into the atmosphere from parking lots and construction sites. Require the following measures to be taken during the construction of all projects to reduce the amount of dust and other sources of PM10, in accordance with SCAQMD Rule 403:
a. Dust suppression at construction sites using vegetation, surfactants, and other chemical stabilizers Wheel washers for construction equipment. b. Watering down of all construction areas
c. Limit speeds at construction sites to 15 miles per hour d. Cover aggregate or similar material during transportation of material. e. Adopt incentives, regulations, and/or procedures to reduce paved road dust emissions through targeted street sweeping of roads subject to high traffic levels and silt loadings.
141. Mitigation Measure AQ 4.3-1b: Reduce Exhaust Emissions from Construction Equipment. The City shall require each project applicant, as a condition of project approval, to implement the following measures to reduce exhaust emissions from construction equipment emissions:
a. Commercial electric power shall be provided to the project site in adequate capacity to avoid or minimize the use of portable gas-powered electric generators and equipment.
b. Where feasible, equipment requiring the use of fossil fuels (e.g., diesel) shall be replaced or substituted with electrically driven equivalents (provided that they are not run via a portable generator set).
c. To the extent feasible, alternative fuels and emission controls shall be used to further reduce exhaust emissions. - On-site equipment shall not be left idling when not is in use.
d. The hours of operation of heavy-duty equipment and/or the amount of equipment in use at any one time shall be limited.
e. Staging areas for heavy-duty construction equipment shall be located as far as possible from sensitive receptors.
f. Before construction contracts are issued, the project applicants shall perform a review of new technology, in consultation with SCAQMD, as it relates to heavyduty equipment, to determine what (if any) advances in emissions reductions are available for use and are economically feasible. Construction contract and bid specifications shall require contractors to utilize the available and economically feasible technology on an established percentage of the equipment fleet. It is anticipated that in the near future, both NOX and PM10 control equipment will be available.
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g. Provide temporary traffic controls such as a flag person during all phases of construction to maintain smooth traffic flow.
h. Provide dedicated turn lanes for movement of construction trucks and equipment on- and offsite.
i. Reroute construction trucks away from congested streets or sensitive receptor areas.
j. Appoint a construction relations officer to act as a community liaison concerning on-site construction activity, including resolution of issues related to PM10 generation.
k. Improve traffic flow by signal synchronization and ensure that all vehicles and equipment will be properly tuned and maintained according to manufactures’ specifications.
l. Use coatings and solvents with a VOC content lower than that required under AQMD Rule 1113.
m. Construct or build with materials that do not require painting or require the use of pre-painted construction materials where feasible.
n. Require the use of 2010 and newer diesel haul trucks (e.g., material delivery trucks and soil import/export). If the City determines that 2010 model year or newer diesel trucks cannot be obtained, the lead agency shall use trucks that meet EPA 2007 model year NOx and PM emissions requirements. o. During project construction, all internal combustion engines or construction equipment operating on the project site shall meet EPA-Certified Tier 2 emissions standards or higher. A copy of each unit’s certified tier specification, BACT documentation, and CARB or SCAQMD operating permit shall be provided at the time of mobilization for each applicable unit of equipment. p. Encourage construction contractors to apply for AQMD “SOON” funds. 142. Mitigation Measure 4.3-1e: Reduce Exposure of Sensitive Receptors. The City shall implement the following measures to minimize exposure of sensitive receptors and sites to health risks related to air pollution:
a. Encourage the applicants for sensitive land uses to incorporate design features (e.g., pollution prevention, pollution reduction, barriers, landscaping, ventilation systems, or other measures) in the planning process to minimize the potential impacts of air pollution on sensitive receptors.
b. Activities involving idling trucks shall be oriented as far away from and downwind of existing or proposed sensitive receptors as feasible. c. Strategies shall be incorporated to reduce the idling time of diesel engines through alternative technologies such as IdleAire, electrification of truck parking, and alternative energy sources for Transport Refrigeration Units (TRUs)to allow diesel engines to be completely turned off.
143. Mitigation Measure CUL-1: Prior to ground disturbing activity, the applicant shall retain the services of a registered professional archaeologist (RPA), to conduct archaeological monitoring of all mass grading and trenching activities. The Project Archaeologist shall have the authority to temporarily redirect earthmoving activities in
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the event that suspected archaeological resources are unearthed during Project construction.
144. Mitigation Measure CUL-2: A Cultural Resource Management Plan (CRMP), shall be developed by the Project Archaeologist and the contractor, in coordination with the Soboba Band of Luiseno Indians, and City, to thoroughly describe how the project mitigation measures and conditions of approval will be implemented during the course of project related ground disturbing activities. The CRMP will be subject to the approval of the City prior to the issuance of the grading permit. Details in the Plan shall include:
a. Appropriate measures for avoidance and preservation of cultural resources as determined necessary.
b. The protocols and stipulations to be followed in the event of inadvertent cultural resources discoveries, including any newly discovered cultural resource deposits that may be subject to a cultural resource evaluations. c. Treatment of inadvertent discoveries limited to basic recordation and nondestructive analysis. d. Pre-grading meeting with the City, the construction manager and any contractors, including but limited to a mandatory Workers Environmental Awareness Training (WEAP) to those in attendance. The Training will include a brief review of the cultural sensitivity of the Project and the surrounding area; what resources could potentially be identified during earthmoving activities; the requirements of the monitoring program; the protocols that apply in the event inadvertent discoveries of cultural resources are identified, including who to contact and appropriate avoidance measures until the find(s) can be properly evaluated; and any other appropriate protocols.
145. Mitigation Measure TCR-1: Prior to the issuance of a grading permit, and prior to the commencement of ground disturbing activity, the applicant shall secure an agreement with the Soboba Band of Luiseno Indians for Tribal Monitoring and the Treatment and Disposition of all Tribal Cultural Resources, and tribally associated artifacts discovered within the project boundaries. Native American Monitor(s) from the Soboba Band of Luiseno Indians shall conduct monitoring of all ground disturbing activities associated with the project. The Native American Monitor(s) shall have the authority to temporarily redirect earthmoving activities in the event that suspected archaeological resources are unearthed during project construction.
146. Mitigation Measure TCR-2: In the event that Native American cultural resources are discovered during the course of grading (inadvertent discoveries), the following procedures shall be carried out for final disposition of the discoveries:
a. One or more of the following treatments, in order of preference, shall be employed. Evidence of such shall be provided to the City:
i. Preservation-In-Place of the cultural resources, if feasible. Preservation in
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place is defined as avoiding the resources, leaving them in the place they were found with no development affecting the integrity of the resources. ii. Onsite reburial of the discovered items. This shall include measures and provisions to protect the future reburial area from any future impacts in perpetuity. Reburial shall not occur until all legally required cataloging and basic recordation have been completed. No recordation of sacred items is permitted without the written consent of the Soboba Band of Luiseno Indians. The location for the future reburial area shall be identified on a confidential exhibit on file with the City, and concurred to by the Soboba Band of Luiseno Indians prior to certification of the environmental document.
147. Mitigation Measure TCR-3: Discovery of Human Remains: In accordance with Section 7050.5 of the California Health and Safety Code, if human remains (or remains that may be human) are discovered at the project site during grading or earthmoving, the construction contractors, project archaeologist, and/or designated Native American Monitor shall immediately stop all activities within 100 feet of the find. The project proponent shall then inform the Riverside County Coroner and the City of Hemet Planning Department immediately. The coroner shall be permitted to examine the remains as required by California Health and Safety Code Section 7050.5(b). Section 7050.5 requires that excavation be stopped in the vicinity of discovered human remains until the coroner can determine whether the remains are those of a Native American. If human remains are determined as those of Native American origin, the applicant shall comply with the state regulations relating to the disposition of Native American burial that fall within the jurisdiction of the NAHC (PRC Section 5097). The coroner shall contact the NAHC to determine the most likely descendant(s). The MLD shall complete his or her inspection and make recommendations or preferences for treatment within 48 hours of being granted access to the site. The Disposition of the remains shall be overseen by the most likely descendant(s) to determine the most appropriate means of treating the human remains and any associated grave artifacts, in consultation with the property owner and the lead agency.
148. Plan, Program, or Policy PPP E-1: CalGreen Compliance: The Project is required to comply with the CalGreen Building Code (CBC) to ensure efficient use of energy.
CalGreen specifications are required to be incorporated into building plans as a condition of building permit approval. This includes conformance with the provision of designated preferred parking spaces for low-emitting, fuel-efficient and carpool/vanpool vehicles (see CBC Table 5.106.5.2; “Clean Air/Vanpool/EV” for the project) as well as EV Ready spaces (see CBC Table 5.106.5.3.3;). In addition, bike parking and racks shall be required per CBC 5.106.4.1 (5% of the number of parking spaces). 149. PPP GEO-1: CBC Compliance. The Project is required to comply with the California Building Standards Code (CBC) as included in Chapter 14, Article II, Division 3, Section 14-40 of the HMC to preclude significant adverse effects associated with seismic and soils hazards. CBC related and geologist and/or civil engineer specifications for the proposed Project are required to be incorporated into grading plans and building specifications as a condition of construction permit approval.
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150. Mitigation Measure PAL-1: Paleontological Monitoring. Prior to the issuance of grading permits, the Applicant shall provide a letter to the City, or City designee, from a professional paleontologist, stating that a qualified paleontologist (who meets the Society of Vertebrate Paleontology’s (SVP, 2020) definition for qualified profession paleontologist) has been retained to provide services for the proposed Project. The paleontologist shall develop a Paleontological Resources Impact Mitigation Plan (PRIMP) to mitigate the potential impacts to unknown buried paleontological resources that may exist onsite. The PRIMP shall be provided to the City for review and approval.
The PRIMP shall require that the paleontologist be present at the pre-grading conference to establish procedures for paleontological resource surveillance. Prior to commencement of grading activities, the City of Hemet Planning Division, or designee, shall verify that all Project grading and construction plans specify the requirements herein related to the PRIMP and the unanticipated discovery of paleontological resources.
The PRIMP shall also require that in areas mapped as late to middle Pleistocene old alluvial fan deposits, monitoring shall be conducted full-time in undisturbed alluvium starting at the surface. In areas mapped as Holocene to late Pleistocene young alluvial valley deposits, monitoring shall be conducted full-time in undisturbed alluvium starting at a depth of five feet below the surface during grading or excavation activities. In the event paleontological resources are encountered, ground disturbing activity within 50 feet of the area shall cease. The paleontologist shall examine the materials encountered, assess the nature and extent of the find, and recommend a course of action to further investigate and protect or recover and salvage those resources that have been encountered pursuant to the guidelines of the Society of Vertebrate Paleontology (SVP, 2010).
Criteria for discarding specific fossil specimens shall be made explicit in the PRIMP. If the qualified paleontologist determines that impacts to a sample containing significant paleontological resources cannot be avoided by Project construction, then recovery techniques shall be applied. Actions include recovering a sample of the fossiliferous material prior to construction, monitoring construction activities and halting construction if an important fossil needs to be recovered, and/or cleaning, identifying, and cataloging specimens for curation and research purposes. Recovery, salvage, and treatment shall be done at the Applicant’s expense. All recovered and salvaged resources shall be prepared to the point of identification and permanent preservation by the paleontologist.
Resources shall be identified and curated into an established accredited professional repository. The paleontologist shall have a repository agreement in hand prior to initiating recovery of the resource. If no institution accepts the fossil(s), they shall be donated to a local school in the area for educational purposes. Accompanying notes, maps, and photographs shall also be filed at the repository and/or school. A report documenting the results of the monitoring, including any salvage activities and the significance of any fossils, shall be prepared and submitted to the City, or City designee.
The report and inventory, when submitted to the City of Hemet Planning Division, shall signify completion of the program to mitigate impacts to paleontological resources. 151. Mitigation Measure GHG-1: Prior to the issuance of each building permit, the Project
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Applicant shall provide the City of Hemet with sufficient evidence demonstrating all light bulbs and light features within the Project are Energy Star certified. 152. Mitigation Measure GHG-2: Prior to the issuance of each building permit, the Project Applicant shall provide the City of Hemet with sufficient evidence demonstrating the building will provide water efficient toilets (1.5 gallons per minute [gpm]). 153. Mitigation Measure GHG-3: Prior to the issuance of each building permit, the Project Applicant shall provide the City of Hemet with sufficient evidence demonstrating the building will provide waterless urinals.
154. Mitigation Measure GHG-4: Prior to the issuance of each building permit, the Project Applicant shall provide the City of Hemet with sufficient evidence demonstrating the building will provide water efficient faucets (1.28 gpm). 155. Mitigation Measure GHG-5: Legible, durable, weather-proof signs shall be placed at truck access gates, loading docks, and truck parking areas of the warehouse portion of the Project that identify applicable California Air Resources Board (CARB) anti-idling regulations. At a minimum, each sign shall include: 1) instructions for truck drivers to shut off engines when not in use; 2) instructions for drivers of diesel trucks to restrict idling to no more than five (5) minutes once the vehicle is stopped, the transmission is set to "neutral" or "park," and the parking brake is engaged; and 3) telephone numbers of the building facilities manager and the CARB to report violations. Prior to the issuance of an occupancy permit, the City shall conduct a site inspection to ensure that the signs are in place.
156. Mitigation Measure GHG-6: Prior to issuance of a building permit, the Project Applicant shall provide the City with an onsite signage program that clearly identifies the required onsite circulation system. This shall be accomplished through posted signs and painting on driveways and internal roadways.
157. Mitigation Measure GHG-7: Prior to issuance of an occupancy permit, the City shall confirm that signs clearly identifying approved truck routes have been installed on Simpson Road and Warren Road.
158. Mitigation Measure GHG-8: Prior to issuance of an occupancy permit, the Project Applicant shall install a sign on the property with telephone, email, and regular mail contact information for a designated representative of the tenant who would receive complaints about excessive noise, dust, fumes, or odors. The sign shall also identify contact data for the City for perceived Code violations. The tenant’s representative shall keep records of any complaints received and actions taken to communicate with the complainant and resolve the complaint. The tenant’s representative shall endeavor to resolve complaints within 72 hours.
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159. Mitigation Measure GHG-9: All on-site outdoor cargo-handling equipment (including yard trucks, hostlers, yard goats, pallet jacks, forklifts, and other on-site equipment) shall be electric or non-diesel fueled. All on-site indoor forklifts shall be powered by electricity. 160. Mitigation Measure GHG-10: Prior to tenant occupancy for each building/occupancy each owner/tenant shall develop a use/occupant-specific transportation demand management (TDM) program. The TDM program shall be submitted to the City Planning Division and City Building & Safety Division for review and approval as part of tenant improvements plan(s) documentation. Recommended California Air Pollution Control Officers Association (CAPCOA) TDM program elements are listed below:
• Provide pedestrian and bicycle network improvements within the development connecting to existing off-site facilities.
• Where applicable ensure design of key intersections and roadways encourage the use of walking, biking and where applicable transit. • Commute trip reduction (CTR) programs offered to encourage the use of vanpools, carpooling, public transit, and biking.
161. Plan, Program, or Policy PPP HYD-1: NPDES/SWPPP. Since this Project is one acre or more, the permit holder shall comply with all of the applicable requirements of the National Pollutant Discharge Elimination System (NPDES) and shall conform to NPDES Best Management Practices for Stormwater Pollution Prevention Plans (SWPPP) during the life of this permit. Prior to issuance of any grading or construction permits - whichever comes first - the Applicant shall provide the Building and Safety Department evidence of submitting a Notice of Intent (NOI), develop and implement a SWPPP and a monitoring program and reporting plan for the construction site. 162. Plan, Program, or Policy PPP HYD-2: WQMP. Prior to the approval of the Grading Plan and issuance of Grading Permits a completed Water Quality Management Plan (WQMP) shall be submitted to and approved by the City Building and Safety Department. The WQMP shall identify all Post-Construction, Site Design, Source Control, and Treatment Control Best Management Practices (BMPs) that will be incorporated into the development Project in order to minimize the adverse effects on receiving waters. 163. Plan, Program, or Policy PPP NOI-1: Construction Noise. Chapter 30, Article II, Section 30-32(33) of the HMC permits construction activities between the hours of 6:00 a.m. and 6:00 p.m. during the months of June through September and between the hours of 7:00 a.m. and 6:00 p.m. during the months of October through May. Exceptions to these standards may be granted only by the City’s building official and/or the City Council.
Construction occurring consistent with these provisions is exempt from regulation. 164. PDF NOI-1: All construction activities shall comply with HMC Section 30-32[a][43], restricting construction activities to the approved hours of construction as set forth on a permit or other city entitlement as issued by the City’s building official, Planning
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Commission, or City Council, or as otherwise prohibited by the Hemet Building Code. 165. PDF NOI-2: Construction contractors shall equip all construction equipment, fixed or mobile, with properly operating and maintained mufflers, consistent with manufacturers’ standards).
166. PDF NOI-3: All stationary construction equipment shall be placed in such a manner so that the emitted noise is directed away from any sensitive receivers. 167. PDF NOI-4: Construction equipment staging areas shall be located at the greatest feasible distance between the staging area and the nearest sensitive receivers. 168. PDF NOI-5: The construction contractor shall limit equipment and material deliveries to the same hours specified for construction equipment.
169. PDF NOI-6: Electrically powered air compressors and similar power tools shall be used, when feasible, in place of diesel equipment.
170. PDF NOI-7: No music or electronically reinforced speech from construction workers shall be allowed.
171. Plans, Program, or Policy PPP PS-1: School Impact Fees. Prior to the issuance of either a certificate of occupancy or prior to building permit final inspection, the applicant shall provide payment of the appropriate fees set forth by the Hemet Unified School District related to the funding of school facilities pursuant to Government Code Section 65995 et seq.
172. PDF TR-1: Sidewalks. The Project would construct sidewalks along the Project’s frontage on Simpson Road and Warren Road.
173. Mitigation Measure BIO-1: A pre-construction/clearance California glossy snake survey shall be performed not more than 30 days prior to initial ground disturbance activity to determine presence/absence of the species. A qualified biologist will survey the Project site and a buffer zone, 500-feet outside the project limits for glossy snakes. If any California glossy snake is found on site during the preconstruction survey a qualified biologist will relocate the snake to the nearest available offsite area with suitable habitat. 174. Mitigation Measure BIO-2: A pre-construction/ clearance burrowing owl survey shall be performed not more than 30 days prior to initial ground disturbance activity to determine presence/absence of the species. A qualified biologist will survey the Project site and a buffer zone, 500-feet outside the project limits for burrows that could be used by burrowing owls. If the burrow is determined to be occupied, the burrow will be flagged,
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and a 160-foot diameter buffer will be established during nonbreeding season or a 250- foot diameter buffer during the breeding season. If burrows onsite are unoccupied, construction may proceed.
If the site survey determines the presence of burrowing owl, mitigation in accordance with the California Department of Fish and Wildlife CDFW shall be implemented as follows:
a. If burrowing owls are identified as being resident on-site outside the breeding season (September 1 to February 14) they may be relocated to other sites by a permitted biologist (permitted by CDFW), as allowed in the CDFW Staff Report on Burrowing Owl Mitigation (March 2012).
b. If an active burrow is found during the breeding season, the burrow shall be treated as a nest site and temporary fencing shall be installed at a distance from the active burrow, to be determined by the biologist, to prevent disturbance during grading or construction. Installation and removal of the fencing shall be done with a biological monitor present.
c. Active relocation and eviction/passive relocation require the preservation and maintenance of suitable burrowing owl habitat determined through coordination with the Wildlife Agencies.
175. Mitigation Measure BIO-3: Vegetation removal activities shall be conducted outside the nesting season (September 1 to February 14 for songbirds; September 1 to January 14 for raptors) to avoid potential impacts to nesting birds. Any construction activities that occur during the nesting season (February 15 to August 31 for songbirds; January 15 to August 31 for raptors) will require that all suitable habitats be thoroughly surveyed for the presence of nesting birds by a qualified biologist within three days before commencement of vegetation clearing/ground disturbance activities. If any active nests are detected a buffer of 500 feet of an active listed species or raptor nest, 300 feet of other sensitive bird nests (non-listed), and 100 feet of most common songbird nests will be delineated, flagged, and avoided until the nesting cycle is complete. The buffer may be modified and/or other recommendations proposed as determined appropriate by the biological monitor to minimize impacts.
176. Mitigation Measure PAL-1: Paleontological Monitoring. Prior to the issuance of grading permits, the Applicant shall provide a letter to the City, or City designee, from a professional paleontologist, stating that a qualified paleontologist (who meets the Society of Vertebrate Paleontology’s (SVP, 2020) definition for qualified profession paleontologist) has been retained to provide services for the proposed Project. The paleontologist shall develop a Paleontological Resources Impact Mitigation Plan (PRIMP) to mitigate the potential impacts to unknown buried paleontological resources that may exist onsite. The PRIMP shall be provided to the City for review and approval.
The PRIMP shall require that the paleontologist be present at the pre-grading conference to establish procedures for paleontological resource surveillance. Prior to commencement of grading activities, the City of Hemet Planning Division, or designee, shall verify that all Project grading and construction plans specify the requirements herein related to the PRIMP and the unanticipated discovery of paleontological
13.C.
City of Hemet –Draft Conditions of Approval
Newland Simpson Project
resources.
The PRIMP shall also require that in areas mapped as late to middle Pleistocene old alluvial fan deposits, monitoring shall be conducted full-time in undisturbed alluvium starting at the surface. In areas mapped as Holocene to late Pleistocene young alluvial valley deposits, monitoring shall be conducted full-time in undisturbed alluvium starting at a depth of five feet below the surface during grading or excavation activities. In the event paleontological resources are encountered, ground disturbing activity within 50 feet of the area shall cease. The paleontologist shall examine the materials encountered, assess the nature and extent of the find, and recommend a course of action to further investigate and protect or recover and salvage those resources that have been encountered pursuant to the guidelines of the Society of Vertebrate Paleontology (SVP, 2010).
Criteria for discarding specific fossil specimens shall be made explicit in the PRIMP. If the qualified paleontologist determines that impacts to a sample containing significant paleontological resources cannot be avoided by Project construction, then recovery techniques shall be applied. Actions include recovering a sample of the fossiliferous material prior to construction, monitoring construction activities and halting construction if an important fossil needs to be recovered, and/or cleaning, identifying, and cataloging specimens for curation and research purposes. Recovery, salvage, and treatment shall be done at the Applicant’s expense. All recovered and salvaged resources shall be prepared to the point of identification and permanent preservation by the paleontologist.
Resources shall be identified and curated into an established accredited professional repository. The paleontologist shall have a repository agreement in hand prior to initiating recovery of the resource. If no institution accepts the fossil(s), they shall be donated to a local school in the area for educational purposes. Accompanying notes, maps, and photographs shall also be filed at the repository and/or school. A report documenting the results of the monitoring, including any salvage activities and the significance of any fossils, shall be prepared and submitted to the City, or City designee.
The report and inventory, when submitted to the City of Hemet Planning Division, shall signify completion of the program to mitigate impacts to paleontological resources. 177. Mitigation Measure NOI-1: The City shall require future developments to implement the following measures to reduce the potential for human annoyance and architectural/structural damage resulting from elevated groundborne noise and vibration levels.
a. Pile driving within a 50-foot radius of historic structures shall utilize alternative installation methods where possible (e.g., pile cushioning, jetting, predrilling, cast-in-place systems, resonance-free vibratory pile drivers). b. The preexisting condition of all designated historic buildings within a 50- foot radius of proposed construction activities shall be evaluated during a preconstruction survey. The preconstruction survey shall determine conditions that exist before construction begins for use in evaluating damage caused by construction activities. Fixtures and finishes within a 50-foot radius of construction activities susceptible to damage shall be documented (photographically and in writing) prior to construction. All damage shall be
13.C.
City of Hemet –Draft Conditions of Approval
Newland Simpson Project
repaired back to its preexisting condition.
c. Vibration monitoring shall be conducted prior to and during pile driving operations occurring within 100 feet of the historic structures. Every attempt shall be made to limit construction-generated vibration levels in accordance with Caltrans recommendations during pile driving and impact activities in the vicinity of the historic structures.
Status: Satisfied through the project-specific Noise and Vibration Impact Analysis prepared October 2022 by LSA (LSA 2022) and included as Appendix I which determined that while pile driving is not proposed within 50 feet of a historic structure, as a condition of approval, construction of the proposed Project would not use large bulldozers or loaded heavy trucks within 30 feet of surrounding residential uses. Based on information from the manufacturer Caterpillar, a large bulldozer is a D9 and larger (53 tons or more). With the operation of smaller bulldozers within 35 feet of surrounding structures, vibration levels are expected to be less than 0.04 in/sec RMS.
END
13.C.
Newland Simpson Project Aerial Map
Project Site
13.C.
CUP 22-006 & GPA 22-003
Simpson Project Zoning Map
Project Site
13.C.
Mixed Use Area #4 General Plan
13.C.
CUP 22-006 & GPA 22-003
Simpson Project GP Map
Project Site
13.C.
W ,
Simpson Rd 7‘ (40%)i
LEGEND D ProiectSite
ProiectDriveway
m Truck Trip Distribution
13.C.
ZOAs/Newland Simpson - Page 1 of 2
3512 14 Street
Riverside, California 92501
(951) 368-9229
[email protected]
City of Hemet
445 E. Florida Ave
Hemet, California 92543
Account Number: 5209912
Ad Order Number: 0011744045
Customer's Reference/PO Number:
Publication: The Press-Enterprise
Publication Dates: 07/03/2025
Total Amount: $766.59
Payment Amount: $0.00
Amount Due: $766.59
Notice ID: V73B0aRgctumwb222wKe
Invoice Text: City of Hemet Notice of Public Hearing The City of Hemet is providing alternative measures for the public to attend/view this public hearing. This meeting will be livestreamed on the City's website at https://hemetca.gov/agenda. Members of the Public who wish to comment on matters before the Council, in lieu of attending in person, may submit comments on or before 2:00 p.m. the day of the meeting by using the following link: https://hemetca.civicweb.net/Portal/CitizenEngagement.aspx.
Comments will be recorded in the official meeting record. POTENTIAL USE OF AB 2449’S JUST CAUSE OR EMERGENCY CIRCUMSTANCES PROVISIONS - In the event a City Councilmember joins the meeting virtually under AB 2449, then members of the public can utilize the number below to participate via teleconference. If all participating Councilmembers are physically present, then the call-in feature will be unavailable, but the meeting can still be viewed at the link:
https://us02web.zoom.us/j/85945198354 or calling the teleconference line 1 669 900 6833, Webinar ID 859 4519 8354: Passcode: 745765 NOTICE IS HEREBY GIVEN
THAT A PUBLIC HEARING WILL BE HELD BY THE CITY OF HEMET CITY COUNCIL ON THE FOLLOWING: REVISED PROJECT: General Plan Amendment 22-003, Conditional Use Permit 22-006, Tentative Parcel Map 38800 (Newland Simpson Project): The Project includes development of a 74.88-acre Project site with an 884,760 square-foot high-cube warehouse building, including 9,000 square feet of office space, 938 Auto Parking Stalls, on-site Landscaping, 202 Truck Trailer Parking Stalls, and 146 dock doors. The amended Project eliminates the previously proposed 309,338 sq ft Building 2 and 8.9‑acre trailer‑storage lot and limits development of the
13.C.
ZOAs/Newland Simpson - Page 1 of 2
The Press-Enterprise
3512 14 Street
Riverside, California 92501
(951) 368-9229
City of Hemet
445 E. Florida Ave
Hemet, California 92543
Publication: The Press-Enterprise
PROOF OF PUBLICATION OF
Ad Desc: 0011744045
FILE NO. 0011744045
PROOF OF PUBLICATION
I am a citizen of the United States. I
am over the age of eighteen years and
not party to or interested in the aboveentitled matter. I am an authorized representative of THE PRESSENTERPRISE, a newspaper of general circulation, printed and published daily
in the County of Riverside, and which
newspaper has been adjudicated a
newspaper of general circulation by the
Superior Court of the County of
Riverside, State of California, under
date of April 25, 1952, Case Number
54446, under date of March 29, 1957,
Case Number 65673, under date of
August 25, 1995, Case Number
267864, and under date of September
16, 2013, Case Number RIC 1309013;
that the notice, of which the annexed is
a printed copy, has been published in
said newspaper in accordance with the
instructions of the person(s) requesting
publication, and not in any supplement
thereof on the following dates, to wit:
07/03/2025
I certify (or declare) under the penalty
of perjury that the foregoing is true and
correct.
Date: July 3, 2025.
At: Riverside, California
______________________________
Signature
13.C.
ZOAs/Newland Simpson - Page 2 of 2
13.C.
13.C.
13.C.
13.C.
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: Special City Council Meeting - Jul 14, 2025
Department: Finance
Submitted by: Mark Prestwich, City Manager
Tiffany Barnett, Administrative Services Director;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:
A Resolution of the City Council of the City of Hemet, California, Acting in its Capacity as the Legislative Body of Community Facilities District No. 1999-1 (Heartland Project), Authorizing the Levy of a Special Tax in Community Facilities District 1999-1 (Heartland Project) for Fiscal Year 2025-2026 RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council of the City of Hemet, California, Acting in its Capacity as the Legislative Body of Community Facilities District No. 1999-1 (Heartland Project), Authorizing the Levy of a Special Tax in Community Facilities District 1999-1 (Heartland Project) for Fiscal Year 2025- 2026.
BACKGROUND:
The City established Community Facilities District No. 1999-1 (Heartland Project) on August 5, 1999, for the purpose of financing the cost of the construction and acquisition of certain street improvements, including landscaping, drainage facilities, utilities, fees, and other eligible costs. Two bonds were issued in August 2001 and November 2002. Those two bond issues were refinanced with a single new bond issue for $14,350,000 in June 2006, and thus provided savings to the homeowners in the district.
ANALYSIS:
Each year, a special tax is required to be levied to cover the costs of the district’s debt service, administrative costs, and (if necessary) the replenishment of the reserve funds. This maximum special tax applicable for all classifications of taxable property is as follows: Undeveloped Property, $6,200/Net Taxable Acre; Non-Conforming Developed Property, $6,200/Net Taxable Acre; Conforming Single-Family Property, $800/Per Residential Unit; Conforming Multi-Family Property, $600/Per Residential Unit. The levy of the special tax will be equal on all parcels of taxable property, up to 100% of the maximum special taxes until it has levied the amount necessary to satisfy the special tax requirement for the fiscal year.
14.A.
The maximum special tax for the district levy has been calculated by the City’s consultant, Harris & Associates, to be $1,025,398. However, the special tax requirement is only $708,470.70, which is a decrease of 3.17% from last year’s levy of $731,647.18.
PREVIOUS COUNCIL ACTION:
City Council adopted Resolution 3543 and Ordinance 1641 to establish the City of Hemet Community Facilities District No. 1999-1 (Heartland Project).
STRATEGIC PLAN INTEGRATION:
GOAL ONE: QUALITY OF LIFE:
To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.
Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.
GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.
Objective 3: Increase the community's pride within the City.
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 1: Operate in a financially sustainable manner.
Objective 2: Evaluate existing practices to ensure continuity with industry best practices.
Objective 3: Provide Council with policies that are consistent while lessening liabilities.
Objective 4: Increase employee retention by training and creating a positive workplace.
Objective 5: Streamline fire prevention coordination efforts.
FISCAL IMPACT:
There is no impact to the General Fund with this action. The individual property owners are responsible for the annual payments of special taxes. The City will work with the County concerning the filing of the annual special tax with the County Auditor-Controller.
The City will file the annual special tax to be collected with the County Auditor-Controller for placement on the property tax bills. The City’s cost to administer Community Facilities District No. 1999-1 (Heartland Project) annually will be reimbursed through the special taxes charged to property owners. The revenue from the annual special tax will be deposited into a fund for CFD No. 1999-1 (Heartland Project) and will be used to pay said administrative expenses and for the maintenance services listed above. Both the revenue and expenses are part of the City’s FY 2025-2026 Adopted Budget.
ALTERNATIVE(S):
1. Do not adopt the Resolution Authorizing the Levy of a Special Tax in Community Facilities District No. 1999-1 (Heartland Project), for Fiscal Year 2025-2026.
2. Provide alternate direction to the City Manager.
14.A.
ATTACHMENT(S):
Attachment 1 - Heartland Reso updated
Attachment 2 - CFD No.1999-1_Heartland_Budget for FY 25-26
14.A.
CITY OF HEMET RESOLUTION NO. 2025-XXX 1
CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2025-xxx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HEMET, CALIFORNIA, ACTING IN ITS CAPACITY AS
THE LEGISLATIVE BODY OF COMMUNITY FACILITIES
DISTRICT NO. 1999-1 (HEARTLAND PROJECT),
AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT 1999-1
(HEARTLAND PROJECT) FOR FISCAL YEAR 2025-2026
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, the City Council of the City of Hemet is the legislative body for Community Facilities District No. 1999-1 Heartland Project, created pursuant to the Mello-Roos Community Facilities District Act of 1985, as amended (the “Act”); and WHEREAS, the City Council of the City of Hemet has enacted Ordinance No. 1641 in accordance with Government Code Section 53340 authorizing the levy of a special tax assessment on the property located within the CFD; and WHEREAS, the City Council has completed all steps necessary to levy a special tax assessment in accordance with procedures set forth in the act:
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET, ACTING AS THE LEGISLATIVE BODY FOR THE COMMUNITY FACILITIES DISTRICT 1999-1
HEARTLAND PROJECT, FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:
14.A.
CITY OF HEMET RESOLUTION NO. 2025-XXX 1
SECTION 1. FINDINGS - Each of the above recitals is true and correct.
SECTION 2. SPECIAL TAX RATES - Pursuant to the provisions of this resolution and City of Hemet Ordinance No. 1641, there is to be levied an aggregate special tax of $708,470.70 on the parcels which comprise the CFD for Fiscal Year 2025- 2026 as set forth in an electronic format acceptable to the Auditor-Controller of Riverside County by Harris & Associates.
SECTION 3. FINDINGS – The special tax levy set forth above does not exceed the amount previously authorized by City of Hemet Ordinance No. 1641 and is not in excess of the amount previously approved by the qualified electorate of the CFD.
SECTION 4. USE OF PROCEEDS – The proceeds of the special tax levy shall be used to pay, in whole or in part, the costs for the following items:
A. Payment of principal and interest on the outstanding authorized bonded indebtedness.
B. Replenishment of the required bond reserve funds, or other reserve funds, if necessary.
C. Payment of administrative costs and incidental expenses of the CFD.
The proceeds of the special tax levy shall be used as set forth above and shall not be used for any other purpose.
SECTION 5. AUDITOR-CONTROLLER – The Auditor-Controller of the County is hereby directed to enter the installment of the special tax for the exact rate and amount of the special tax levied in accordance with this resolution for each lot or
14.A.
CITY OF HEMET RESOLUTION NO. 2025-XXX 1
parcel of land affected in a space marked “CFD No. 1999-1 Heartland Project” on the next County assessment roll on which taxes will become due.
SECTION 6. AUDITOR-CONTROLLER – The County Auditor-Controller shall, at the close of the tax collection period, promptly render the CFD a detailed report showing the amounts of the special tax installments, penalties, interest and fees collected and from which properties they have been collected. Any expenses to be paid to the Auditor-Controller for carrying out the foregoing responsibilities shall be in accordance with a contract entered into between the CFD and Auditor, pursuant to Section 29304 of the Government Code.
SECTION 7. EFFECTIVE DATE - This Resolution shall become effective on July 14, 2025.
14.A.
CITY OF HEMET RESOLUTION NO. 2025-XXX 1
PASSED, APPROVED AND ADOPTED this 14th day of July, 2025. ____________________________
Jackie Peterson, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
14.A.
CITY OF HEMET RESOLUTION NO. 2025-XXX 1
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 8th day of July, 2025, and was passed by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk
14.A.
2025-2026 Budget
City of Hemet
Delinquency Rate for Fiscal Year 23/24 as of 6/2024 0.22% Delinquency Rate for Fiscal Year 24/25 as of 6/2025 2.13% Projected Number of Parcels to Levy 1,209
Series 2006
Principal Amount of Bonds Outstanding as of Sept 2025 $3,800,000.00 Interest due 03/01/26 $89,961.25
Interest due 09/01/26 $89,961.25 $179,922.50
Principal due 09/01/26 $565,000.00
Total Debt Service Due for Fiscal Year $744,922.50
Reserve Fund Requirement - Series 2006 $745,637.50
Projected Reserve Fund Balance - Series 2006 $271,266.25 Reserve Fund Surety Bond $474,371.25
Reserve Adjustment $0.00 $0.00
Total Debt Service and Reserve Adjustment $744,922.50
Current Year
Levy
Fiscal Agent $4,725.47
Tax Consultant $12,360.00
Auditor-Controller 87.23 (1) $87.23
Projected Auditor-Controller (per Parcel enrollment fee) 0.22 (1)(3) $265.98 Projected Treasurer/Tax Collector (per Parcel fee) 0.25 (4) $302.25 Arbitrage Rebate Calculations $0.00
Disclosure Services $0.00
City Administration $6,749.18
Levy Rounding ($4.63)
Total Administration $24,485.48
Total Debt Service and Reserve Adjustment $744,922.50
Total Administration $24,485.48
Deficit (Surplus) Fund Balance(2) ($60,937.28)
Total Special Tax Requirement $708,470.70
Administration Percentage of Special Tax Requirement 3.46% Total Maximum Special Tax as of August 2025 $1,025,398.00 FY 2025-26 Allowable Special Tax Levy $804,811.90
City's Percentage of Levy 0.95%
Total Levy for Fund No. 68-2399 $708,470.70
Prior Year Levy (Final Accepted) $731,647.18
Difference ($23,176.48) -3.17%
(1) Auditor-Controller fixed charge fees
CFD 1999-1 (Heartland)
Special Tax Requirement Computation
(2) Portion of surplus Fund Balance used to reduce FY 25-26 levy.
14.A.
ACCOUNT FUNDS
BALANCE AVAILABLE
Fund/Account As of 4/30/25 FOR SEPT P & I
Special Fund1 $915,572.47 $915,572.47
Interest Account $24,075.18 $24,075.18
Principal Account $0.00 $0.00
Extraordinary Reserve $0.00
Reserve Fund Cash Balance $271,266.25
Reserve Fund Surety Bond $474,371.25
Administrative Account $0.00
Project Fund $0.00
Prepayment Fund $0.00 $0.00
Total Funds Available $939,647.65
Special Tax Fund Balance $939,647.65
Anticipated Collection $0.00
Subtotal $939,647.65
Funds Needed for Sept. P & I $654,961.25
Surplus/(Deficit)1 $284,686.40
Other Sources:
Reserve Fund Total $748,513.50
Reserve Fund (Cash Balance) $271,267.25
Reserve Fund (Surety) $474,371.25
Total of Avail. Sources $745,638.50
2025-2026 Budget
City of Hemet
CFD 1999-1 (Heartland)
Account Balances
(1) Balance includes funds designated for future bond calls or reduction in annual special tax.
14.A.
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: Special City Council Meeting - Jul 14, 2025
Department: Community Development
Submitted by: Mark Prestwich, City Manager
Monique Alaniz-Flejter, Community Development Director; ☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:
A Resolution of the City Council of the City of Hemet, California, Approving Agreement for Services between the City of Hemet and Willdan Engineering, a California Corporation, to Authorize a Contract not to Exceed the Amount of $114,000 for Senior Home Repair and Americans with Disabilities Act (ADA) Housing Program Inspection and Consultant Services RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council of the City of Hemet, California, Approving Agreement for Services between the City of Hemet and Willdan Engineering, a California Corporation to Authorize a Contract not to Exceed the Amount of $114,000 for Senior Home Repair and Americans with Disabilities Act (ADA) Housing Program Inspection and Consultant Services.
BACKGROUND:
On February 25, 2025 Council authorized $570,000 in Community Development Block Grant (CDBG) funds to the Community Development Department to support the implementation of the FY 2025- 2026 Senior Home Repair and ADA Program. The primary objective of the Senior Home Repair and ADA Program is to promote the health, safety, and welfare of residents; and to preserve the housing stock within the City of Hemet. Senior citizens who wish to “Age-in-Place”, as well as disabled individuals who are very low to low income typically do not have the resources to rehabilitate or replace vital home systems and as a consequence, may experience a lower standard of living with inoperable or substandard conditions. It is estimated that 25 to 30 households could be served during the 2025-2026 Fiscal Year.
An important component to facilitating the Senior Repair Program, requires the support of a building inspector to assess critical repairs, while providing consultation under the regulations set forth by HUD for CDBG funded programs. The Community Development Department is currently in need of this expertise to help manage the program. A maximum 20% of the CDGB allocation for the Senior Home Repair and ADA may be utilized to fund the Housing Consultant/Inspector.
14.B.
As opined by the Building Official/ Deputy Fire Marshal, the Housing Program Inspector/Consultant should possess extensive experience with manufactured homes, mobile homes, park models, and RV construction. The subject matter expert (SME) must be highly knowledgeable and experienced in the California Department of Housing and Community Development's requirements for construction alterations, repairs, and modifications to existing structures, ensuring strict compliance with regulations. The Housing Program Inspector/Consultant is a role that demands precision, and should have experience with Title 25 construction and be intimately familiar with the city's Municipal regulations regarding construction/permits for single-family, multi-family, and manufactured homes.
The Housing Consultant/Inspector will work closely with the Community Development Administration and the Housing Program Specialist within the Housing Division to provide expert guidance on housing compliance.
ANALYSIS:
On May 5, 2025, a Request for Proposal (RFP) was released for a Housing Inspector/Consultant, and 237 prospective bidders were notified on Planet Bids. No bids were received on this proposal.
Subsequently, City staff reached out to the Ramsay Group, Willdan Engineering, and Habitat for Humanity. The Ramsay Group currently provides grant management to the City, which could result in a conflict of interest. Habitat for Humanity can only provide services if they were to operate the entire housing program, which is not authorized under the grant funding allocation to the City.
A proposal was received by Willdan Engineering for Housing Consultant and Inspector Services.
Willdan Engineering has provided Housing Repair Program support services to the City of Santa Fe Springs, the City of Moreno Valley, the City of Sierra Madre, the City of La Cañada Flintridge, and the City of Long Beach.
PREVIOUS COUNCIL ACTION:
There is no previous City Council action.
STRATEGIC PLAN INTEGRATION:
GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.
Develop concepts and programs to enhance the quality of life services.
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 1: Operate in a financially sustainable manner.
Objective 2: Evaluate existing practices to ensure continuity with industry best practices.
FISCAL IMPACT:
14.B.
The Housing Inspector and Consultant Services will be funded through the 20% administration cost earmarked for the Senior Home Repair and ADA Program budgeted in fiscal year 2025-26 CDBG funding. Therefore, there is no additional fiscal impact.
REVIEWED BY LEGAL:
☒ Staff report ☒ Resolution
☐ Ordinance ☒ Agreement
ATTACHMENT(S):
Attachment 1: Resolution Contract Amendment with Willdan Engineering Attachment 2: Willdan Engineering - Senior Home Repair Consultant - 2026-001 (003) Attachment 3: Consultant Proposal
14.B.
CITY OF HEMET RESOLUTION NO. 2025-XXX 1
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CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2025-xxx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HEMET, CALIFORNIA, APPROVING AGREEMENT
FOR SERVICES BETWEEN THE CITY OF HEMET AND
WILLDAN ENGINEERING, A CALIFORNIA
CORPORATION TO AUTHORIZE A CONTRACT NOT TO
EXCEED THE AMOUNT OF $114,000 FOR SENIOR HOME
REPAIR & AMERICANS WITH DISABILITIES ACT (ADA)
PROGRAM INSPECTION AND CONSULTANT SERVICES
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, On July 15, 2025, a Professional Services Agreement between the City of Hemet and Willdan Engineering, for the purpose of providing Housing Consultant and Inspector services. [Compensation and Method of Payment] and Exhibit “B” [Compensation] provided that the total not to exceed One Hundred and Fourteen Thousand Dollars ($114,000.00).
WHEREAS, section 1 of the Agreement provides that the Term of the Agreement is through July 15, 2027 with two (2) one (1) year options to extend.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET DOES HEREBY FIND AND RESOLVE AS FOLLOWS:
14.B.
CITY OF HEMET RESOLUTION NO. 2025-XXX 2
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SECTION 1. Incorporation of Recitals, The City Council of the City of Hemet finds and determines that the above referenced recitals are true and correct and the material to this Resolution.
SECTION 2. City Council Actions.
a) The City Manager, or his designee, is authorized and directed to utilize the CDGB funds allocated in the Community Development (Housing Division) account for Senior Home Repair and ADA Program Housing Inspector and Consultant services.
b) The City Manager, or his designee, is authorized and direct to execute the amended Agreement for Services between the City of Hemet and Willdan Engineering, with the contract pricing for the term of the agreement to a not to exceed total of One Hundred and Fourteen Thousand Dollars ($114,000.00) per City Fiscal Year and authorize the City Manager to execute the Agreements with Willdan Engineering (“Consultant”). c) The City Manager, or his designee, is authorized and directed to execute any purchase orders, agreements, or other documents necessary to effectuate the contract in an amount not to exceed One Hundred and Fourteen Thousand Dollars ($114,000.00) in aggregate, so long as such purchase orders, agreements, or other documents are in a form approved by the City Attorney.
14.B.
CITY OF HEMET RESOLUTION NO. 2025-XXX 3
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SECTION 3. EFFECTIVE DATE - This Resolution shall become effective on July 14,2025.
PASSED, APPROVED AND ADOPTED this 14th Day of July,2025. ____________________________
Jackie Peterson, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
14.B.
CITY OF HEMET RESOLUTION NO. 2025-XXX 4
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 14th day of July, 2025, and was passed by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk
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PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN
THE CITY OF HEMET
A CALIFORNIA MUNICIPAL CORPORATION
AND
WILLDAN ENGINEERING
A CALIFORNIA CORPORATION
AGREEMENT # 2026-001
14.B.
PROFESSIONAL SERVICES AGREEMENT
FOR SENIOR HOME REPAIR PROGRAM INSPECTOR AND CONSULTANT
BETWEEN THE CITY OF HEMET AND WILLDAN ENGINEERING
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 15th day of July, 2025 (“Effective Date”), by and between the CITY OF HEMET (“City”), a California municipal corporation and Willdan Engineering, a California corporation (“Consultant”). For the purposes of this Agreement City and Consultant are sometimes hereinafter referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
1. City has sought by request for proposals the performance of the Senior Home Repair and ADA Program Inspector and Consultant defined and described particularly in Section 2, “Scope of Services and Schedule of Performance” of this Agreement.
2. Consultant was selected by City to perform those services.
3. Consultant was selected by City on the basis of Consultant’s demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required.
4. City has authority to enter into this Agreement and the City Manager has authority to execute this Agreement.
5. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Section 2 “Scope of Services” of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, for and in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
SECTION 1. TERM OF AGREEMENT
Subject to the provisions of Section 21 "Termination of Agreement" of this Agreement, the Term of this Agreement is through July 15, 2027, commencing on the Effective Date, unless otherwise extended by written agreement of the Parties. City shall be granted two (2) one (1) year options to extend the Term of the Agreement. City shall exercise option(s) by written notice to Contractor no less than (30) days prior to the end of the existing Term.
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(a) The City Manager may, in his or her sole discretion, unilaterally exercise an option to extend the Agreement on a month-to-month basis following expiration on the same terms and conditions, including compensation as set forth in Section 4 “Compensation.” (b) Consultant acknowledges that the Agreement term may extend over multiple City fiscal years, and that the work and compensation under this Agreement is contingent on the City Council appropriating funding for and authorizing such work and compensation for those fiscal years. This Agreement may be terminated by the City Manager at the end of a fiscal year when sufficient funding is not appropriated and authorized for the subsequent fiscal year. City is not obligated to pay Consultant for any amounts not duly appropriated and authorized by the City Council.
SECTION 2. SCOPE OF SERVICES
Subject to this Agreement, all addendums and exhibits attached and incorporated hereto, Consultant agrees to perform the services and tasks set forth in Exhibit “A,” “Scope of Services” (hereinafter, the “Services”), and the City agrees to retain and does hereby retain Consultant for the Services.
SECTION 3. ADDITIONAL SERVICES
Consultant shall not be compensated for any work rendered in connection with its performance of this Agreement that is in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 25 “Administration and Implementation” or Section 27 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.
SECTION 4. COMPENSATION
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed One Hundred and Fourteen Thousand Dollars ($114,000.00) per City Fiscal Year (“Not to Exceed Amount”) unless additional compensation is approved in writing in accordance with Section 25 “Administration and Implementation” or Section 27 “Amendment” of this Agreement.
(b) All City vendors and consultants receiving new contracts, contract renewals, or contract extensions must sign up to receive electronic payments through the City's Automated Clearing House (ACH) payments service/provider. Electronic payments are processed biweekly and are safe and secure. To enroll in ACH electronic payments contact
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[email protected].
(c) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. (d) If this Agreement is extended pursuant to Section 1 “Term of Agreement,” the City shall pay the same rates specified in Exhibit “B” “Compensation.” SECTION 5. METHOD OF PAYMENT AND INVOICING
(a) Payment shall be made in accordance with City’s usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be emailed to [email protected]. Under no circumstances shall the total amount paid to Consultant under this Agreement exceed the City Manager’s authority without approval by the City Council.
(b) Consultant shall submit within 30 days of the end of each month a complete and accurate written itemized invoice for services performed and/or goods provided. The invoice must be in a format approved by City. In order to receive payment, Consultant shall submit to City an itemized invoice, on a monthly basis, for services performed pursuant to this Agreement. Each itemized invoice shall identify at the top of the first page, the Not to Exceed Amount (as set by Section 4(a) above), the total amount billed to date, the services rendered during the billing period, and the amount due for the statement invoice for which reimbursement is sought in the statement invoice. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub consultant contracts. Sub consultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in Section 4(a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of tasks performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission.
(c) Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice. (d) The Parties estimate that performance of this Agreement will be accomplished without an increase in the Not to Exceed Amount. Consultant shall notify the City in writing
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whenever it has reason to believe that the costs the Consultant expects to incur under this Agreement in the following sixty (60) days, when added to all costs previously incurred, will exceed eighty percent (80%) of the Not to Exceed Amount specified herein. As part of the notification, the Consultant shall provide the City with a revised estimate of the total cost of performing this Agreement.
SECTION 6. INSPECTION AND FINAL ACCEPTANCE
City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise, Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud, and such gross mistakes as amount to fraud. Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 17 “Indemnification” and Section 18 “Insurance.” SECTION 7. OWNERSHIP OF DOCUMENTS
All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed, or discovered by Consultant in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration, or termination of this Agreement, Consultant shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files, and other documents.
If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files, or other documents prepared, developed, or discovered by Consultant in the course of providing the Services pursuant to this Agreement, Consultant’s guarantees and warranties in Section 11 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.
SECTION 8. INTELLECTUAL PROPERTY RIGHTS ASSIGNMENT
For no additional compensation, Consultant hereby assigns to City all of Consultant’s rights, title, and interest in and to the content of all deliverable materials created by Consultant or its employees, agents, or sub consultants, including copyrights, in connection with the Services performed under this Agreement. Consultant shall promptly execute and deliver and shall cause its employees, agents, and sub consultants to promptly execute and deliver, upon request by the City or any of its successors or assigns at any time and without further compensation of any kind, any power of attorney, assignment, application for copyright, patent, trademark or other
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intellectual property right protection, or other papers or instruments which may be necessary or desirable to fully secure, perfect or otherwise protect to or for the City, its successors, and assigns, all right, title and interest in and to the content of the deliverable materials. For purposes of this section deliverable materials include all works, tangible or not, created under this Agreement including, without limitation, documents, material, data, reports, manuals, specifications, artwork, drawings, sketches, computer programs and databases, schematics, photographs, video and audiovisual recordings, sound recordings, marks, logos, graphic designs, notes, website, domain names, inventions, processes, formulas matters and combinations thereof, and all forms of intellectual property. The provisions of this paragraph are binding on the successors, assigns and heirs of Consultant and shall survive the termination of Consultant’s Services under this Agreement.
SECTION 9. CONSULTANT’S BOOKS AND RECORDS
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant’s performance of the Services. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures, and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the Services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit, and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant’s address indicated for receipt of notices, “Section 23,” of this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Consultant’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors in interest and authorized representatives.
SECTION 10. INDEPENDENT CONTRACTOR
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(a) Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee, or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees, sub consultants or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. (c) Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
SECTION 11. STANDARD OF PERFORMANCE
Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent, and professional manner. Consultant shall at all times faithfully, competently, and to the best of its ability, experience, and talent, perform all Services. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Consultant under this Agreement, and shall use such skill, prudence, and diligence as other members of Consultant’s profession commonly possess and exercise. In addition to the general standards of performance set forth in this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Services” that shall also be applicable to Consultant’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
SECTION 12. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES Consultant shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, and rules in effect during the term of this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances, and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances, and regulations. Consultant represents and warrants that Consultant has obtained or shall promptly obtain all necessary licenses to perform the Services set forth in this Agreement
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and that such licenses are in good standing, including but not limited to obtaining a City business license. Consultant further represents and warrants that the services provided herein shall conform to all ordinances, policies, and practices of the City. Neither City nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.
SECTION 13. PREVAILING WAGE LAWS
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. To the extent applicable, Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.
SECTION 14. NONDISCRIMINATION
Consultant and subconsultants shall not unlawfully discriminate, harass, or allow harassment against any person because of sex, sexual orientation, gender, gender identity, gender expression, reproductive health decision-making, race, color, religious creed, marital status, ancestry, national origin, medical condition, genetic information, age, disability (mental and physical), or military or veteran status in connection with or related to the performance of this Agreement. Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, § 12900 et seq.) and the applicable regulations promulgated thereunder (Cal. Code of Regs, tit. 2, § 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, § 12990 (a)-(f), are incorporated into this Agreement by reference and made a part hereof as set for in full (Cal. Code of Regs, tit. 2, § 7285.0, et seq.). Consultant shall include the non-discrimination and compliance provisions of this section in all subcontracts to perform work under this Agreement.
SECTION 15. CONFLICTS OF INTEREST
(a) Consultant covenants that neither it nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of the Services. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
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(b) City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for the purposes of this section. (c) City understands and acknowledges that Consultant will, perform non-related services for other governmental agencies and private parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.
SECTION 16. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. (b) Consultant, its officers, employees, agents, or sub consultants, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent, or sub consultant of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs, and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or sub consultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right but has no obligation, to represent Consultant or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right of City to control, direct, or rewrite said response.
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SECTION 17. INDEMNIFICATION
(a) To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with legal counsel reasonably selected by the City) and hold harmless City and any and all of its elected and appointed officials, officers, employees, representatives and agents (“Indemnified Parties”) from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, injuries (including, without limitation, injury to or death of an employee of Consultant or sub consultants), liabilities of every kind (including, without limitation, incidental and consequential damages, court costs, and litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and cost of investigation), damages, costs and expenses, including attorney’s fees and costs, (collectively "Claims") that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, performance of Services by Consultant, its officers, agents, employees, representatives, sub consultants, anyone directly or indirectly employed by any of them, or anyone that they control. Consultant’s duty to indemnify, protect, defend, and hold harmless Indemnified Parties, shall not include any Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. (b) Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every sub consultant, subcontractor, or any other person or entity involved by, for, with, or on behalf of Consultant in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns, or heirs of Consultant and shall survive the termination of this Agreement and this section.
SECTION 18. INSURANCE
Consultant agrees to obtain and maintain in full force and effect during the Term of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content.
These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to provide City with copies of required policies upon request.
SECTION 19. ASSIGNMENT
The expertise and experience of Consultant are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities
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who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant’s duties or obligations under this Agreement without the prior written consent of the City, which may be given in the sole and absolute discretion of the City Manager. Any attempted assignment shall be ineffective, null, and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 21 “Termination of Agreement.” City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize sub consultants.
If in the performance of its duties Consultant utilizes sub consultants or subcontractors, Consultant covenants that subcontracts, if any, shall contain a provision making sub consultants or subcontractors subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 18 “Insurance.” The Consultant acknowledges and agrees that the City is an intended beneficiary of any work performed by any sub consultant or subcontractor for purposes of establishing a duty of care between any sub consultant or subcontractor and the City.
SECTION 20. CONTINUITY OF PERSONNEL
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors / sub consultants, if any, assigned to perform the Services.
Consultant shall notify City of any changes in Consultant’s staff and subcontractors/sub consultants, if any, assigned to perform the Services prior to and during any such performance.
SECTION 21. TERMINATION OF AGREEMENT
(a) City may terminate this Agreement in its sole and absolute discretion, with or without cause, at any time by giving written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress. (b) Consultant may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant’s possession shall be returned to City.
Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 5 “Method of Payment and Invoicing” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 5 “Method of Payment and Invoicing” of this Agreement.
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(e) Upon written notice, City may suspend all or any portion of Consultant’s performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services satisfactorily provided up to the date of suspension. City may rescind the suspension prior to or at six (6) months by providing Consultant with written notice of the rescission, at which time Consultant would be required to resume performance in compliance with the terms and provisions of this Agreement. Consultant will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.
SECTION 22. EXCUSABLE DELAYS
Neither Party shall be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of either Party. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.
SECTION 23. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:
To City: City of Hemet
Attn: City Manager
445 E. Florida Ave.
Hemet, CA 92543
To Consultant: Willdan Engineering
Attn: Jennifer Maria
650 E. Hospitality Ln, Suite 400
San Bernardino, Ca 92408
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.
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SECTION 24. AUTHORITY TO EXECUTE.
The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.
SECTION 25. ADMINISTRATION AND IMPLEMENTATION.
This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 27 “Amendment” and the City Manager’s contracting authority under the Hemet Municipal Code.
SECTION 26. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
SECTION 27. AMENDMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.
SECTION 28. WAIVER.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 29. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.
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SECTION 30. ATTORNEY’S FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney’s fees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 31. ENTIRE AGREEMENT.
This Agreement, including the attached exhibits and addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
SECTION 32. SEVERABILITY.
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).
SECTION 33. INCORPORATION AND CONFLICTING TERMS.
(a) The following documents are incorporated and made part of this Agreement by this reference:
1. All exhibits and addendums
2. All amendments
3. Consultant’s proposal, if any
4. Any laws, regulations, requirements, or restrictions, applicable to the funding source used by City to pay Consultant for any portion of work done under Agreement (“Funding Restrictions”)
(b) The documents listed above shall be referred to collectively as the “Agreement Documents.” The Agreement Documents are intended to be complementary, and a requirement in one Document is effective as if it appeared in all the Documents. In the event of a conflict between any of the Agreement Documents, the Documents shall be given effect in the following order: Funding Restrictions, Amendments (most recent first), this Agreement, Insurance requirements, exhibits and addendums, and Consultant’s proposal. Where the requirements of one Document are more stringent then another the more stringent shall govern.
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SECTION 34. TIME OF THE ESSENCE.
Time is of the essence for each and every provision of this Agreement.
SECTION 35. FEDERAL PROVISIONS
When funding for the Services is provided, in whole or in part, by an agency of the federal government, Vendor shall also fully and adequately comply with the provisions included in Exhibit “E” (“Federal Requirements”) attached hereto and incorporated by reference. With respect to any conflict between such Federal Requirements and the terms of this Agreement and/or the provisions of state law, the more stringent requirement shall control.
During the term of this Agreement, Contractor shall comply with Title VI as further detailed in Exhibit “E” attached hereto and incorporated herein.
[SIGNATURE PAGE FOLLOWS]
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Signature Page
PROFESSIONAL SERVICES AGREEMENT
FOR SENIOR HOME REPAIR PROGRAM INSPECTOR AND CONSULTANT
BETWEEN THE CITY OF HEMET AND WILLDAN ENGINEERING
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
CITY OF HEMET
___________________________
Mark Prestwich
City Manager
ATTEST:
CITY CLERK
By: ___________________________
APPROVED AS TO FORM:
CITY ATTORNEY
By: ____________________________
CONSULTANT
By:
Its:
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Exhibit A – Scope of Services
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EXHIBIT “A”
SCOPE OF SERVICES
Methodology
Willdan is proposing to provide to the City of Hemet the appropriate range of services needed to assist the city with the implementation of its Housing Program to direct their attention and efforts to the many other tasks required of them. Willdan will provide these services to minimize demands upon the time and effort of City staff. Willdan’s technical approach to assisting with the implementatoin of the City’s HUD funded Housing Program involves assigning a well-qualified team, under the direction of a senior member of our staff, to provide the services being requested by the City. Our designated Project Manager, Jennifer Maria, will take the lead in providing program implementation services and report directly to the department manager in delivering the desired services. She will also be responsible for delegating specific tasks to the other team members, as necessary, and monitoring their performance.
Progress Reports
Willdan shall provide progress reports on a monthly basis, unless a shorter interval for reporting is requested by the City. These progress reports shall include progress on each deliverable, as well as an estimated completion date. Should any impediments be encountered throughout the implementation process, that data shall be included as well. Our team is more than happy to monitor/tailor progress reports to meet the City’s needs.
Communication Plan
Prior to commencing administrative program implementation functions, the Project Manager will meet with City staff to ensure that all information pertaining to the City’s goals and objectives are heard and understood. Thereafter, a clear action plan/timeline will be coordinated with staff to properly reflect completion dates and milestones for all deliverables. Simultaneously, our Project Manager will develop a strategy to effectively maintain an open channel of communication to furnish up-to-date information pertinent to the overall administration and oversight of the Housing Program.
Understanding of City Operations
It is our goal to become an extension of the City of Hemet’s team and to take on any tasks or projects that may be required in accordance with HUD-funded program operations. To effectively do so, our team will take the necessary steps to become fully familiarized with City operations as they pertain to overall grant program administration. Although federal implementation guidelines for the HUD-funded programs are generally consistent, our team understands that compliant implementation of those activities must be tailored to meet the specific needs of the City, as well as its internal operations.
Coordination with HUD
Our team will promptly communicate with the City of Hemet’s assigned representative from the HUD CDP Office to acquire up-to-date data and information related to any pending or outstanding items. Our goal is to ensure that the City is responsive in maintaining a positive rapport with the HUD CPD office. Thereafter, a consistent line of communication will be maintained with the HUD CDP Office to demonstrate the City’s commitment to successfully implementing all HUD related activities. Any communication of consequence that arises will be conveyed to corresponding City staff in a timely manner.
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00091740.2
Exhibit A – Scope of Services
Page | 2
Public Outreach
Clear communication with the City’s intended target groups for program participation is essential to the effective administration of any HUD funded program/project. Our team is committed to developing a comprehensive understanding of the Community’s housing and commercial business needs by becoming knowledgeable of the City’s demographic information, understanding the goals and ambitions of the residents, and identifying key stakeholders.
Customer Service
The Willdan team is not only committed to maintaining the highest quality of service for the City of Hemet’s external customers, but just as importantly, for its internal customers. Our mission is to actively put forth efforts to develop and nurture positive working relationships with City staff in order to foster the spirit of teamwork. Effective collaboration with City staff is essential to our success in providing the best grant services for the community.
Tasks to Perform Services
Housing Program (Residential
Rehabilitation)
• Conduct property inspections,
prepare
work write-ups and preliminary cost
estimates
• Complete applicable program
documents relating to improvement
activities, including asbestos and leadbased paint requirements, historical preservation review (SHPO), etc.
• Prepare specifications and bid
documents and review received bids with
homeowner
• Prepare staff reports,
correspondence, and/or monthly progress
reports to City
• Approve selected contractor;
prepare and execute documents for home
improvement financial assistance
• Obtain contractor clearances from
State Contractor's License Board and
verify non-inclusion on Federal Debarred
List
• Conduct pre-construction meeting
with homeowner and contractor to review
proposed work
• Conduct progress inspections to
ensure work is proceeding in timely
manner and to authorize and process
progress payments
• Execute and record Notice of
Completion, as applicable, upon final
inspection certifying improvements have
been completed in accordance with
contract requirements
• Acquire lien releases from
contractor and subcontractor(s), obtain
homeowner's authorization for final
payment, and execute closeout of housing
rehabilitation work by ensuring permanent
file contains required documentation for
monitoring and audit purposes
• Maintain and update all applicable
program data for each participant file
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00091740.2
Exhibit B – Compensation
Page | 1
EXHIBIT “B”
COMPENSATION
Compensation for the Services shall not exceed One Hundred and Fourteen Thousand Dollars ($114,00.00) per City fiscal year.
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00091740.2
Exhibit B – Compensation
Page | 2 Page 27 of 59
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EXHIBIT “C”
INSURANCE
(A)INSURANCE REQUIREMENTS. Consultant shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the Term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance:
1. MINIMUM SCOPE OF INSURANCE. Consultant shall maintain the following types and limits of insurance.
2. MINIMUM LIMITS OF INSURANCE.
GENERAL LIABILITY INSURANCE. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
AUTOMOBILE LIABILITY INSURANCE. Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
PROFESSIONAL LIABILITY (ERRORS & OMISSIONS) INSURANCE. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $2,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
WORKERS’ COMPENSATION INSURANCE. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident or disease). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.
UMBRELLA OR EXCESS LIABILITY INSURANCE. [Optional depending on limits required]. As an option to meet the limits of insurance required by this Agreement, Consultant may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary
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coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
1. A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
2. Pay on behalf of wording as opposed to reimbursement;
3. Concurrency of effective dates with primary policies;
4. Policies shall “follow form” to the underlying primary policies; and
5. Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(B) OTHER PROVISIONS. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to City. (C) OTHER REQUIREMENTS. Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.
1. Upon request from the City, Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.
2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to City or its respective elected or appointed officers, officials, employees, and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.
3. The procuring of such required policy or policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.
4. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on
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a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its sub consultants.
6. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
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EXHIBIT “D”
FEDERAL PROVISIONS
Whereas the work under this Contract is subject to applicable Federal, State, and local laws and regulations, including but not limited to the regulations pertaining to the Community Development Block Grant program (24 CFR Part 570) and 2 CFR Part 200. Contractor, subcontractors, Consultants, and sub-consultants agree to comply with, and are subject to, all applicable requirements as follows:
1. Equal Employment Opportunity - Compliance with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity", as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60). The Contractor/Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. Contractor/Consultant will ensure that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The Contractor/Consultant will take affirmative action to ensure that applicants are employed and the employees are treated during employment, without regard to their race color, religion, sex, or national origin. Such actions shall include, but are not limited to, the following:
employment, up-grading, demotion, or transfer; recruitment or recruitment advertising; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor/Consultant agrees to post in a conspicuous place, available to employees and applicants for employment, notices to be provided by the County setting forth the provisions of this non-discriminating clause.
2. Copeland “Anti-Kickback” Act (18 U.S.C. 874 and 40 U.S.C. 276c): All contracts and subgrants in excess of $2,000 for construction or repair awarded by recipients and subrecipients shall include a provision for compliance with the Copeland “AntiKickback” Act (18 U.S.C. 874), as supplemented by Department of Labor regulations (29 CFR part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient shall be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he is otherwise entitled. The recipient shall report all suspected or reported violations to HUD.
3. Davis-Bacon Act, as amended (40 U.S.C. 276a to a-7): When required by Federal program legislation, all construction contracts awarded by the recipients and subrecipients of more than $2000 shall include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 276a to a-7) and as supplemented by Department of Labor regulations (29 CFR part 5, “Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted Construction”). Under this
14.B.
Act, contractors shall be required to pay wages to laborers and mechanics at a rate not less than the minimum wages specified in a wage determination made by the Secretary of Labor. In addition, contractors shall be required to pay wages not less than once a week. The recipient shall place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation and the award of a contract shall be conditioned upon the acceptance of the wage determination.
The recipient shall report all suspected or reported violations to HUD.
4. Contract Work Hours and Safety Standards Act (40 U.S.C. 327 through 333):
Where applicable, all contracts awarded by recipients in excess of $2000 for construction contracts and in excess of $2500 for other contracts that involve the employment of mechanics or laborers shall include a provision for compliance with Sections 102 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327–333), as supplemented by Department of Labor regulations (29 CFR part 5). Under Section 102 of the Act, each contractor shall be required to compute the wages of every mechanic and laborer on the basis of a standard workweek of 40 hours. Work in excess of the standard workweek is permissible provided that the worker is compensated at a rate of not less than 1 1/2 times the basic rate of pay for all hours worked in excess of 40 hours in the workweek. Section 107 of the Act is applicable to construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
5. Rights to Inventions Made Under a Contract or Agreement— Contracts or agreements for the performance of experimental, developmental, or research work shall provide for the rights of the Federal Government and the recipient in any resulting invention in accordance with 37 CFR part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by HUD.
6. Rights to Data and Copyrights – Contractors and consultants agree to comply with all applicable provisions pertaining to the use of data and copyrights pursuant to 48 CFR Part 27.4, Federal Acquisition Regulations (FAR).
7. Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.), as amended—Contracts and subgrants of amounts in excess of $100,000 shall contain a provision that requires the recipient to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251 et seq.). Violations shall be reported to HUD and the Regional Office of the Environmental Protection Agency (EPA).
8. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)— Contractors who apply or bid
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for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient.
9. Debarment and Suspension (E.O.s 12549 and 12689)—No contract shall be made to parties listed on the General Services Administration's List of Parties Excluded from Federal Procurement or Nonprocurement Programs in accordance with E.O.s 12549 and 12689, “Debarment and Suspension,” as set forth at 24 CFR part 24. This list contains the names of parties debarred, suspended, or otherwise excluded by agencies, and contractors declared ineligible under statutory or regulatory authority other than E.O. 12549. Contractors with awards that exceed the small purchase threshold shall provide the required certification regarding its exclusion status and that of its principal employees.
10. Drug-Free Workplace Requirements—The Drug-Free Workplace Act of 1988 (42 U.S.C. 701) requires grantees (including individuals) of federal agencies, as a prior condition of being awarded a grant, to certify that they will provide drug-free workplaces. Each potential recipient must certify that it will comply with drug-free workplace requirements in accordance with the Act and with HUD's rules at 24 CFR part 24, subpart F.
11. Access to Records and Records Retention: The Consultant or Contractor, and any sub-consultants or sub-contractors, shall allow all duly authorized Federal, State, and/or County officials or authorized representatives access to the work area, as well as all books, documents, materials, papers, and records of the Consultant or Contractor, and any sub-consultants or sub-contractors, that are directly pertinent to a specific program for the purpose of making audits, examinations, excerpts, and transcriptions. The Consultant or Contractor, and any sub-consultants or subcontractors, further agree to maintain and keep such books, documents, materials, papers, and records, on a current basis, recording all transactions pertaining to this agreement in a form in accordance with generally acceptable accounting principles.
All such books and records shall be retained for such periods of time as required by law, provided, however, notwithstanding any shorter periods of retention, all books, records, and supporting detail shall be retained for a period of at least four (4) years after the expiration of the term of this Contract.
12. Federal Employee Benefit Clause: No member of or delegate to the Congress of the United States, and no Resident Commissioner shall be admitted to any share or part of this Contract or to any benefit to arise from the same.
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13. Energy Efficiency: Mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94A 163, 89 Stat. 871).
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees as follows:
1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation, Federal Highway Administration, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.
2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin, age, sex, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.
3. Solicitation for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor’s obligations under this contract and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, national origin, age, sex, or disability.
4. Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the FHWA, as appropriate, and will set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of a contractor’s noncompliance with the Nondiscrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:
1. withholding payments to the contractor under the contract until the contractor complies; and/or
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2. cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States.
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APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees to comply with the following non-discrimination statutes and authorities, including, but not limited to:
Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits discrimination on the
basis of sex;
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of the
basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English
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Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
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CITY OF HEMET
Statement of Qualifications
Housing Program Inspector/Consultant
June 19, 2025
CALIFORNIA
14.B.
June 19, 2025
City of Hemet
Purchasing Department
445 East Florida Avenue
Hemet, CA 92543
Subject: Statement of Qualifications for Housing Program Inspector/Consultant The City of Hemet is seeking an experienced and qualified consultant to oversee home repairs for the Senior and Disabled Home Rehabilitation Program and Rehabilitation Home Repair Program with the City’s limits. Willdan Engineering (Willdan) is confident that our team can successfully provide the full range of services requested by the City and in a manner fully consistent with the City’s requirements and in a timely manner. Willdan believes the project team we have assembled is particularly well qualified to assist the City of Hemet with its HUD-funded Program for the reasons outlined below.
Extensive Grant Management and Administration Experience Willdan aids with the overall management of grants, including Federally funded programs. Our employees understand the grant cycle from the proposal stage to the grant/contract close-out process. Willdan has administered all aspects of the HUD-funded programs for municipalities. We have oriented our practice to support an agency’s grant compliance, budget targets and performance priorities consistent with HUD, OMB Circulars, State, and local requirements.
Unsurpassed Expertise in the City’s Scope of Services
Our key personnel have extensive experience with Federally funded programs and can provide the City with consistently dependable, accurate, and responsive service. Willdan believes that our approach to fulfilling the required depth of experience is best met through our expert team of grant administration specialists. Our proposed Project Manager, Jennifer Maria, has over 20 years of grant management experience at the federal and local level drafting, reviewing, and aligning program policies and HUD regulations pursuant to 24 CFR 570, Federal Register, and HUD CPD notices.
Mr. Salvador Lopez Jr., Director of Planning, is authorized to act as the principal/management contact representing Willdan Engineering during contract negotiations and in executing the agreement.
Additionally, as Principal in Charge, he will hold overall responsibility for the scope of services provided in the City’s RFP. He can be reached by mail at Willdan Engineering, 650 E. Hospitality Lane, Suite 400, San Bernardino, CA 92408, by office phone at (562) 908-6200 extension 6287; by cell phone at (626) 831-1133; or by email at [email protected].
Willdan is committed to providing the highest degree of value to the City of Hemet. We appreciate the opportunity to present our experience and qualifications and are excited to possibly expand our working relationship with the City. Should you have any questions or need additional information, please contact me at (562) 364-7600, or via email at [email protected].
Respectfully submitted,
WILLDAN ENGINEERING
Salvador Lopez Jr. Jennifer Maria
Director of Planning Deputy Director of Planning
910005/WW.00.70/P25-251_27413
14.B.
Statement of Qualifications
Housing Program Inspector/Consultant
City of Hemet
1 Firm and Team Experience
Firm Overview
Willdan Engineering (Willdan), a California corporation since May 1964, is a subsidiary of Willdan Group, Inc., a publicly traded Delaware corporation. Services are provided to nationwide clientele through three subsidiary firms – Willdan Engineering, Willdan Energy Solutions, and Willdan Financial Services – that offer a portfolio of diversified strengths.
Willdan infuses a corporate culture of Customer-First throughout our entire staffing resources and all services provided to our clients. Looking out for our clients’ best interests is at the forefront of everything we do.
Our services and in-house support disciplines encompass urban and regional planning; traffic, civil, structural, geotechnical, right-of-way, city, and special district engineering; program/construction management and inspection; plan, study, and report review; building safety; drainage and flood control; mapping; and other complementary services such as GIS, utility coordination and relocation, and landscape architecture. With this depth of experience, expertise, knowledge, and resources, Willdan offers comprehensive solutions that are timely, cost effective, and tailored to meet the needs of individual communities. Our understanding of public agency challenges and needs is what makes Willdan unique.
Willdan has been providing HUD services for over 25 years to municipalities throughout California, including the City of Moreno Valley, City of Chino, City of Lake Forest, City of Pomona, and County of Orange.
Financial Strength
Willdan maintains a strong balance sheet with the financial and staffing resources to perform and complete all contractual obligations. We have continued to grow to better serve our clients by offering a continuously expanding range of municipal services. Willdan operates out of 51 offices located throughout the United States and over 1,770 employees.
Financial information, including information on revenue, earnings, and cash flow, are issued quarterly, and can be found at www.willdan.com. There are no pending conditions such as bankruptcy, pending litigation, planned office closure, impending merger, etc., that would impede Willdan’s ability to complete the City’s contract.
Corporate Mission and Philosophy
From Day 1, Willdan has maintained a business strategy focused on providing services to only public agencies. Today, 98 percent of our business is with public agencies. This strategy prevents potential conflicts of interest with private enterprises conducting business with our public agency clients or within their jurisdiction. Unique to Willdan is our understanding of public agency needs and issues. Willdan’s professionals often serve to extend our clients’ staff in the capacity of city and traffic engineers, planning directors, building officials, and other public agency positions. Additionally, many provide the added value of having served in public agency management positions prior to joining Willdan.
To meet and, on many occasions, exceed the expectations of our clients, Willdan fosters and instills a corporate culture of Customer-First among our staff and in our day-to-day work environment. Looking out for the County’s best interests is at the forefront of
14.B.
Statement of Qualifications
Housing Program Inspector/Consultant 2
City of Hemet
everything we do. Our customer-focused philosophy is particularly evident when dealing with complex situations and difficult challenges that are hard to resolve.
Housing and Community Development
Willdan staff has substantial training and experience in providing a variety of community development services to governmental agencies across California. We have administered all aspects of HUD-funded grant programs in many cities. Our community development staff has procured grants and other forms of funding from the Department of Housing and Urban Development (HUD) and the State Department of Housing and Community Development (HCD) for a variety of purposes, including housing rehabilitation, first-time homebuyer assistance, and public works/community facility projects. Our staff has also conducted a wide range of housing studies, including inventories and analyses of potential housing sites, housing condition surveys, housing element updates, and affordable housing strategies.
Due to our long-term involvement in administering housing and community development programs, we have developed a thorough understanding of the program requirements of the funding agencies involved and have established sound practices and standard procedures to maintain a high level of accuracy and productivity. Our community development staff has strong organizational skills and works efficiently to comply with grant program deadlines.
Grant Administration
Effective grant administration is essential for the successful management and performance of the City’s various HUD-funded projects. Further, with the release of the “Uniform Guidance” by the U.S. Office of Management and Budget (OMB) on December 26, 2013 (codified at 2 CFR Part 200), Willdan understands the need to ensure that grant operations are efficient, accurate and transparent. Staff have developed several assessment tools and templates designed to assist grantees implement and adhere to HUD guidelines and OMB administrative requirements.
Staff have gained experience in the following areas:
▪ Proficient use of the Integrated Disbursement Information System (IDIS) and Disaster Recovery Grant Reporting System (DRGR)
▪ Financial and performance reporting through the Consolidated Annual Performance Report (CAPER) ▪ Subrecipient monitoring in accordance with applicable OMB Circulars and enabling grant statues. ▪ Annual single audit preparation
▪ Technical assistance to provide guidance in the interpretation of the Code of Federal Regulations and Circulars, as well as appropriate use of federal funds, etc. ▪ Grant proposal coordination and budget preparation
▪ Documentation of procedures and training of staff and subrecipients ▪ Presentation of reports to executives and council/board members; and ▪ Coordination across multiple agency stakeholders including city staff, elected officials, HUD, and other consultants to advise on the status of funding and to ensure earmarking requirements are met.
14.B.
Statement of Qualifications
Housing Program Inspector/Consultant 3
City of Hemet
Proposed Key Personnel
Willdan is committing high-performing core team members dedicated to the City, who will be led by our proposed Project Manager, Jennifer Maria. We have committed additional qualified staff with commensurate experience who are available to assist the City with their program administration assistance needs. Our staff is well qualified to provide the services the City seeks based on their education, career training, and work experience. As this broad experience indicates, our staff has worked in a wide range of multi-cultural communities and has the experience and knowledge to successfully implement programs in politically and culturally diverse cities.
Jennifer Maria
Project Manager
Education | Credentials
BS, Business Administration | Grant Writing & Administration Course | 17 Years' Experience
Willdan's Project Manager Jennifer Maria is the Deputy Director of Planning at Willdan Engineering who possesses over 20 years of grant experience. Jennifer is experienced in the administration of HUD-funded programs, such as the Community Development Block Grant (CDBG) and the HOME Investment Partnerships Program (HOME). Additionally, Jennifer is experienced with the implementation and administration of Neighborhood Stabilization Program (NSP) projects, Housing Rehabilitation (Grant/Loan Program), Code Enforcement, Economic Development, Public Facilities and Public Service Programs.
Experience that benefits the City:
▪ Extensive experience with a variety of government funded programs: CDBG, HOME, HUD, NSP. Etc. ▪ Home Improvement Program Grant Administration, City of Santa Fe Springs ▪ On-Call Grant Administration, City of Moreno Valley
▪ CDBG Coordinator/HR Manager, CDBG/CDBG-CV Program Implementation and Administration, City of Cudahy
Sal Lopez Jr.
Principal in Charge/Management Contact
Education | Credentials
BS, Urban and Regional Planning | 24 Years' Experience
Willdan’s Principal-in-Charge, Sal Lopez Jr. has over 24 years of experience managing and preparing planning studies, public policy plans, and environmental documents pursuant to CEQA and NEPA. He has an extensive working knowledge of public policy, grant writing, grant management, data analysis, public/community relations, and city planning experience. Sal is highly experienced at managing and leading multi-disciplinary teams in all aspects of policy and planning for public agencies. His expertise encompasses a range of planning capabilities: including current, advance, environmental, and active transportation planning and housing and community development.
Experience that benefits the City:
▪ Experienced at managing multi-disciplinary teams in the development of policy and long-range planning documents for public agencies
▪ Principal-in-Charge/Quality Assurance Manager, CDBG Program Administration, Cities of Moreno Valley, Torrance, and Temple City.
14.B.
Statement of Qualifications
Housing Program Inspector/Consultant 4
City of Hemet
Suzanne Ruelas
Housing Programs Coordinator
Education | Credentials
Citrus College | 27 Years' Experience
Suzanne Ruelas possesses in-depth expertise in community development and housing programs. Her experience encompasses administering public agency housing and economic development programs, managing grant funding, and preparing reports submitted to the U.S. Department of Housing and Urban Development, State of California Department of Housing and Community Development, and various City Councils.
Experience that benefits the City:
▪ Extensive knowledge of housing programs, public policy, grant management, data analysis, public and community relations, and city public works experience
▪ Well versed in Community Development Block Grant (CDBG), HOME Investment Partnership (HOME) and Redevelopment Housing Set Aside Funds, CalHOME, American Recovery and Reinvestment (ARRA) Neighborhood Stabilization Program (NSP), Homeless Prevention and Rapid Re-Housing Program (HPRP), Housing Choice Voucher Program (HCV),
▪ IDIS Project Set-up
▪ Housing Manager and CDBG Coordinator, City of Baldwin Park James (Mike) Cravens
Grants Analyst/Housing Programs Specialist
Credentials
30 Years' Experience
Mike Cravens possesses in-depth expertise in community development, construction, and housing programs. His experience in the area of inspections and implementation of residential rehabilitation programs is very extensive. He possesses a high level of proficiency with implementation of HUD-funded housing programs, including but not limited to CDBG.
Experience that benefits the City:
▪ Extensive knowledge of housing programs, public policy, grant management, and construction ▪ Well versed implementation of CDBG and HOME-funded Residential Rehabilitation Programs ▪ High-level of proficiency involving inspections for HUD-funded housing projects ▪ Housing Programs Specialist City of Pomona
Paul Merrill, QISP, QSP/D
Program Construction Manager/Inspector
Education | Credentials
Westwood College | 14 Years' Experience
Paul Merrill has more than 14 years of inspection experience working on a variety of construction, stormwater, pipeline, and landscape projects involving public agencies and industrial/commercial facilities. He is highly knowledgeable in construction activities requirements and regulations. He is proficient in the use of databases, as well as Microsoft Office products and Adobe
14.B.
Statement of Qualifications
Housing Program Inspector/Consultant 5
City of Hemet
programs. Mr. Merrill possesses excellent verbal and written communication skills and interacts well with Clients and Contractors.
Experience that benefits the City:
▪ Extensive knowledge of construction management, data analysis, public and community relations, and city public works experience
▪ High-level of proficiency involving inspections for construction project Support Staff Qualifications
Name Professional
Licenses or
Credentials
Relevant Project Experience
Rina Galit
4.5 Years of
Experience
Grant Analyst
▪ BS, Business
Administration &
Marketing, San
Diego State
University
▪ Grant Analyst, City of Moreno Valley
▪ Grant analysis and support (CDBG/ESG)
▪ Review of CDBG invoices and contracts, Davis-Bacon
prevailing wage compliance, and other HUD
regulations
Lily Navarro
1 year of Experience
Grant Analyst
▪ HUD Grant &
Housing Training
▪ 10+ Years of
Management and
Administration
Experience
▪ Housing Inspection Services Support, City of Long
Beach
▪ Housing Rehabilitation Program Support, City of Sierra Madre and Santa Fe Springs
Subconsultants
Willdan is confident we have adequate staff to service the City’s needs without the need for a subcontractor. However, should the need arise due to specialty projects or DBE requirements, Willdan maintains a database of qualified subconsultants. We have worked with these subconsultants in the past and will submit their qualifications to the City for approval prior to teaming.
14.B.
Statement of Qualifications
Housing Program Inspector/Consultant 6
City of Hemet
Organization Chart
Staff Resumes
Provided on the following pages are representative resumes for our proposed key staff. Willdan is happy to provide more information or references at the request of the City.
14.B.
11 Jennifer Maria
CDBG/Housing Administrator
Jennifer Maria is experienced in implementing and administering Federally Funded programs such as Community Development Block Grant (CDBG) Programs, HOME Investment Partnership Programs, as well as other grant programs funded under the U.S.
Department of Housing and Urban Development (HUD). Jennifer is also well-versed in oversight and implementation of HUD-funded activities, including Housing Rehabilitation (Grant/Loan), Code Enforcement, Economic Development, Public Facilities, and Public Service Programs. Jennifer possesses 20+ years of public sector experience in disciplines including community development, grant writing and administration, recycling programs (including SB1383 compliance), and Human Resources Management.
Relevant Project Experience
Grant Administration and Closeout (NSP1 & NSP3), City of Compton, California. Jennifer assists the City with grants management and closeout services for each funding source.
She also assists the City with program file review, coordination with HUD representatives, and responds to monitoring requests as part of the closeout process. Jennifer maintains project data in the DRGR grants system.
Five-Year ConPlan and Annual Action Plan Services, City of Pomona, California. Jennifer assists the City of Pomona with necessary data analysis, technical assistance, and report development of the City’s 5-year Consolidation and Annual Action Plan.
Housing Rehabilitation Services, City of Santa Fe Springs, California. Jennifer assists the City of La Verne with implementation services for an CDBG-funded Housing Rehabilitation Program. Jennifer assisted the City with program guideline development and marketing strategies. She currently assists the City with client intake processes, program eligibility determinations, home inspections, work write-ups, bid review, and project management for each participant file.
Housing Rehabilitation Services, City of La Verne, California. Jennifer assists the City of La Verne with implementation services for an ARPA-funded Housing Rehabilitation Program. Jennifer assisted the City with program guideline development and marketing strategies. She currently assists the City with client intake processes, program eligibility determinations, home inspections, work write-ups, bid review, and project management for each participant file.
Housing Rehabilitation & Sewer Connection Program Implementation Services, City of La Cañada Flintridge, California. Jennifer assists the City with implementation services for the CDBG-funded Housing Rehabilitation Program & Sewer Connection Program. She performs client intake processes, program eligibility determinations, and full project oversight for each participant’s project file.
EDUCATION
BS, Business
Administration, Mount
Saint Mary’s
University, Los
Angeles, CA
Undeclared,
University of
California, Los
Angeles, CA
Certificate of
Completion, Grant
Writing &
Administration,
California State
University,
Dominguez Hills,
Carson, CA
50% Availability
17 YEARS OF
EXPERIENCE
14.B.
12 Grant Administration Services, City of Moreno Valley, California. Special Projects Support. Jennifer currently assists in the provision of on-call grant administration services to the City for their CDBG, HOME, NSP and ESG programs. She primarily assists with the implementation of the NSP1, NSP3 and HOME funded affordable housing projects, while providing as-needed technical advisement for inquiries related to CDBG program implementation/administration.
City of Cudahy, California. CDBG Coordinator/Human Resources Manager. Maintained the duties associated with the implementation and administration of Community Development Block Grant Programs (CDBG), including Housing Rehabilitation (Grant/Loan Program), Code Enforcement and Public Service Programs under the general direction of the Community Development Director. Monitored rules and administered, regulations, procedures, forms, applications, records, request for proposals, and reports in accordance with applicable federal, state and local laws, rules and regulations, as they applied to each individual CDBG Program. Developed, implemented and maintained program information, evaluation and reporting systems; prepared and submitted grantee performance reports, including project descriptions and program budgets. Maintained, prepared, and entered client data onto the CDBG Public Service and Housing Rehabilitation Modules for quarterly and annual reporting purposes. Conducted special studies and surveys, as need by the City, or as requested by the Los Angeles Community Development Commission (LACDC) for preparation of 5-year Consolidated Plan, Annual Action Plan, and CAPER. Assisted in the preparation of budgets, requests for proposals, and public hearing notices for the Community Development Department. Implemented and monitored contracts between the City and the appropriate agencies involved with CDBG administration; served as primary contact for the City with LACDC. Prepared public hearing notices and staff reports for the City Council and attended/presented at City Council Meetings and/or City Planning Commission meetings. Reviewed/prepared CDBG funding requests reimbursements (with and/or without supporting documentation), as needed by the Finance Department. Assisted the Finance Director with preparation for Financial Monitoring performed by LACD financial staff. Identified funding sources and prepared detailed proposals for various grant sources (i.e. data collection, research, narratives, budgets, scopes of work). Managed/tracked the return of Program Income for the Housing Rehabilitation Program. Processed reconveyance requests for past Housing Rehabilitation Program participants.
17 YEARS OF
EXPERIENCE
14.B.
13 Salvador Lopez Jr.
Director of Planning
Salvador Lopez’s planning experience spans all aspects of planning, including current, advanced, and environmental planning, as well as active transportation planning and housing and community development. Sal is highly experienced at managing multidisciplinary teams in the development of policy and long-range planning documents for public agencies.
Relevant Project Experience
CDBG Program Administration, City of Temple City, California. Principal-inCharge/Quality Assurance Manager responsible for ensuring staffing resource availability and implementing quality assurance/control on a case-by-case project basis. Willdan is administering and implementing the Emergency Small Business Assistance Program funded by the CARES Act.
CDBG Program Administration, City of Torrance, California. Principal-in-Charge/Quality Assurance Manager responsible for ensuring staffing resource availability and implementing quality assurance/control on a case-by-case project basis. Willdan is assisting with a special project involving a Los Angeles Urban County Community Development Block recipient to create and administer a CDBG-funded rental assistance program to alleviate the COVID19 rental housing crisis.
CDBG Program Administration, City of Moreno Valley, California. Principal-inCharge/Quality Assurance Manager responsible for ensuring staffing resource availability and implementing quality assurance/control on a case-by-case project basis. Willdan is assisting with administration of HUD-funded programs such as Neighborhood Stabilization Program and HOME Investment Partnership Program – in particular, facilitating the NSP1 brant closeout process.
Contract Planning Services, City of Redlands, California. Project Manager responsible for overall project management and oversight for interim staffing resources provided to the City. Staff planners assist with current planning and other planning activities.
On-Call CEQA/NEPA Planning Services, City of Claremont, California. Project Manager responsible for overall project management and oversight for CEQA/NEPA documentation services necessary to implement the City's planned developments.
Willdan's planning project managers prepare environmental documents pursuant to CEQA and NEPA and other environmental documentation or technical studies and assist with securing and complying with required regulatory permits. The range of environmental documents encompasses initial studies, negative/mitigated negative declarations, and environmental impact reports pursuant to CEQA, categorical exclusions, environmental assessments/findings of no significant impacts, and environmental impact statements pursuant to NEPA.
Contract Planning Services, City of Long Beach, California. Project Manager responsible for overall project management and oversight for staffing resources provided to the City.
Staff planners assist with current planning, advance planning, special projects planning, development project review, entitlement processing, CEQA document preparation and
EDUCATION
BS, Urban & Regional
Planning, California
State Polytechnic
University, Pomona,
CA
50% Availability
‘Insert Quote’
- Name
24 YEARS OF
EXPERIENCE
14.B.
14 review, historic assessments, community outreach, and other long-range planning activities.
Contract Planning Services, City of Cudahy, California. Project Manager responsible for overall project management and oversight for staffing resources provided to the City.
Willdan provides full-time contract planning services for the City's Planning Division as well as for Interim Community Development Director.
Contract Planning Services, City of Hawaiian Gardens, California. Project Manager responsible for overall project management and oversight for staffing resources provided to the City. Staff planners assist with resolving parking issues related to the Hawaiian Gardens Casino and its operations; disposition of RDA parcels; producing flyers and brochures; overseeing City improvement projects such as skate park, sidewalk, and fleet replacement plans; and other projects as assigned.
Contract Planning Services, City of South Gate, California. Project Manager responsible for overall project management and oversight for staffing resources provided to the City.
Staff planners assist with day-to-day current planning activities, design review, entitlement processing, counter assistance, and environmental review. Willdan is providing on-call planning services – including contract staff augmentation – to assist the planning division with general current planning activities.
On-Call Current Planning Services, City of Elk Grove, California. Project Manager responsible for overall project management and oversight of planning services provided to the City. Assigned planners will be responsible for on-call current planning services for all types of projects requiring entitlements, including – but not limited to – conditional use permits, variances, design reviews, rezones, zoning and general plan amendments, and tentative subdivision maps.
Contract Planning Services, County of Sacramento, California. Project Manager responsible for overall project management and oversight for staffing resources provided to the City. Staff planners assist with current planning, advance planning, special projects planning, and environmental review. In addition, staff provides on-call environmental planning services.
On-Call Planning Services, City of El Monte, California. Project Manager responsible for overall project management and oversight of on-call planning services provided to the City. Contract planning services emphasize discretionary case processing and long-range advanced planning programs. Programs involved land use planning; complex land use development projects; general administration of City-initiated planning work and studies; conceptual plans; land use entitlement applications; general plan, specific plan, and zoning code updates and map amendments; and initial studies under the California Environmental Quality Act and related environmental documents. Associated staff reports, resolutions, and ordinances were prepared and presented as needed.
Special Project Planning Services, City of Artesia, California. Project Manager responsible for overall project management and oversight of on-call planning services provided to the City. Contract planning services encompass reviewing and processing land use entitlement applications; preparing general plan text or map amendments; preparing or amending specific plans; preparing zoning code text or map amendments; and preparing related environmental studies. Performance of these responsibilities requires expertise and knowledge in general plan compliance and implementation, CEQA/NEPA conformance, project management, and general planning procedures. 24 YEARS OF
EXPERIENCE
14.B.
15 Suzanne Ruelas
Housing Programs Coordinator
Suzanne Ruelas possesses in-depth expertise in community development and housing programs. Her experience encompasses administering public agency housing and economic development programs, managing grant funding, and preparing reports submitted to the U.S. Department of Housing and Urban Development, State of California Department of Housing and Community Development, and various City Councils.
Relevant Project Experience
Housing Rehabilitation Services, City of Santa Fe Springs, California. Suzanne assists the City of La Verne with implementation services for an CDBG-funded Housing Rehabilitation Program. She currently assists the City with client intake processes, program eligibility determinations, home inspections, work write-ups, bid review, and project management for each participant file.
Housing Rehabilitation Services, City of La Verne, California. Suzanne assists the City of La Verne with implementation services for an ARPA-funded Housing Rehabilitation Program. She currently assists the City with client intake processes, program eligibility determinations, home inspections, work write-ups, bid review, and project management for each participant file.
Housing Rehabilitation & Sewer Connection Program Implementation Services, City of La Cañada Flintridge, California. Suzanne assists the City with implementation services for the CDBG-funded Housing Rehabilitation Program & Sewer Connection Program. She performs client intake processes, program eligibility determinations, and full project oversight for each participant’s project file.
Housing Manager, City of Baldwin Park, California. Housing Manager responsible for administration of federal and state funds including but not limited to Community Development Block Grant (CDBG), HOME Investment Partnership (HOME) and Redevelopment Housing Set Aside Funds, CalHOME, American Recovery and Reinvestment (ARRA) Neighborhood Stabilization Program (NSP), Homeless Prevention and Rapid Re-Housing Program (HPRP), Housing Choice Voucher Program (HCV), Public Housing and Project Based Voucher Program. Prepared and submitted grant applications, Drafted and monitored final City and Housing Authority budgets, prepared guidelines, implemented and monitored new and existing programs; Prepared and presented staff reports to City Council and Commissions; prepared and submitted HUD monthly, annual and five-year reports, conduct and respond to audits. Directed supervision of up to eleven staff members. Responsible for oversight and monitoring of projects including, but not limited to Housing Rehabilitation, public service programs, First Time Homebuyer program, Family Self-Sufficiency Program, and Housing acquisition, rehabilitation and resale programs. Served as liaison with non-profit partners, City Commissions, City Council, HUD and State Representatives and community members.
EDUCATION
Citrus College
CERTIFICATIONS
Nan & McKay
Housing
Certifications:
▪ HCV Executive
Management
▪ Financial
Accounting &
Reporting
▪ Family SelfSufficiency (FSS)
▪ Supervision and
Management
50% Availability
‘Insert Quote’
- Name
27 YEARS OF
EXPERIENCE
14.B.
16 James (Mike) Cravens
CDBG Analyst (Housing Programs)
Mike Cravens brings over more than 30 years of experience working for various Southern California municipalities in the fields of Construction, Housing Rehabilitation, and Residential Inspections. He brings a high-level of proficiency involving inspections for HUD-funded housing projects and ensuring that dwellings subject to federal provisions adhere to required living standards to maintain ongoing compliance with applicable regulations.
Relevant Project Experience
Housing Rehabilitation Services, City of Santa Fe Springs, California. Mike assists the City of Santa Fe Springs with implementation services for an CDBG-funded Housing Rehabilitation Program. He currently assists the City with client home inspections, work write-ups, bid review, and project management for each participant file.
Housing Rehabilitation Services, City of La Verne, California. Mike assists the City of La Verne with implementation services for an ARPA-funded Housing Rehabilitation Program.
He currently assists the City with client home inspections, work write-ups, bid review, and project management for each participant file.
Housing Rehabilitation & Sewer Connection Program Implementation Services, City of La Cañada Flintridge, California. Mike assists the City with implementation services for the CDBG-funded Housing Rehabilitation Program & Sewer Connection Program. He currently assists the City with client home inspections, work write-ups, bid review, and project management for each participant file.
Interim Housing Supervisor/Housing Rehabilitation Specialist, City of Pomona. Mike was responsible for performing a variety of specialized and technical duties relating to inspecting properties based on Federal, State, City and Housing program standards. preparing deficiency lists, plans and work specifications, and developing cost estimates for homes in the City's various housing programs; to assist in the bidding and awarding of housing rehabilitation contracts; to monitor progress of housing rehabilitation and contractors' work.
Interim Housing Manager, City of Balwin Park. In an interim capacity, Mike was responsible for administration of federal and state funds including but not limited to Community Development Block Grant (CDBG), HOME Investment Partnership (HOME) and Redevelopment Housing Set Aside Funds, CalHOME, Neighborhood Stabilization Program (NSP), Homeless Prevention and Rapid Re-Housing Program (HPRP), Housing Choice Voucher Program (HCV), Public Housing and Project Based Voucher Program.
Housing Rehabilitation Coordinator, City of Balwin Park. Mike was responsible for performing a variety of complex tasks in the development, implementation, and delivery of Housing Rehabilitation Program activities. He took a lead role in performing and/or coordinating on-site housing/building inspections. Prepared work write-ups required to bring properties into conformance with building and safety codes. Assisted property owners in all areas concerning rehabilitation work to their property.
CERTIFICATIONS
Building Inspector UBC –
Combo
DHS Accredited LEAD
Project
Monitor/Supervise
Course
HUD Davis-Bacon
Compliance Training
Associations
International Code
Council
Los Angeles County
Childhood Lead
Poisoning Prevention
(LACDA)
50% Availability
30 YEARS OF
EXPERIENCE
14.B.
17 Paul Merrill, QISP, QSP/D
Public Works Observer
Paul Merrill has more than 14 years of inspection experience working on a variety of construction, stormwater, pipeline, and landscape projects involving public agencies and industrial/commercial facilities. He is highly knowledgeable in construction activities and stormwater requirements and regulations. He is proficient in the use of databases, as well as Microsoft Office products and Adobe programs. Mr. Merrill possesses excellent verbal and written communication skills and interacts well with Clients and Contractors.
Relevant Project Experience
Frontier Citywide, City of Ridgecrest, CA. Public Works Observer. Willdan is providing project management, encroachment permit inspection and plan checking services for the citywide telecommunications project.
Euclid/Westminster Project, City of Garden Grove, CA. Public Works Observer. Willdan is providing public works inspection and construction management services for the paving of the Euclid/ Westminster intersection.
Acacia Storm Drain Project, City of Garden Grove, CA. Public Works Observer. Willdan is providing public works inspection and construction management services for the installation of a new 48” storm drain at Acacia and Josephine.
Sector E Pavement Rehabilitation Project, No str 20001, City of Highland, CA.
Construction Manager. Willdan provided construction management and inspection services on the Sector E Pavement Rehabilitation Project, City Project No. str20001. This project involved pavement rehabilitation including pavement grinding, cold central plant recycling, pavement removal and replacement, and asphalt rubber overlay. The scope of work included minor removal and replacement of sidewalk, curb and gutter, and cross gutter; grinding raised sidewalk panels; slurry seal, crack repair, crack seal; adjusting valve covers to final grade, protection of manholes; and installation of striping and markings.
Sandia Creek, De Luz Community Service District. Public Works Observer. Willdan provided inspection, construction management, and labor compliance for the project.
The work is comprised of the repair of a washed-out roadway and culverts affected by washout at Sandia Creek Dr. /Via Vaquero Road. Work included earthwork, paving, headwall construction, storm drain improvements and pipe lining.
Project 22038 Van Buren Parking Lot, City of Grand Terrace, CA. Public Works Observer.
Willdan is providing public works inspection for the public improvements associated with the reconstruction of the existing parking lot located at 22038 Van Buren.
Public Works Yard Access Road, City of La Puente, CA. Public Works Observer. Willdan provided construction observation, project management, material testing, and labor and compliance services for the La Puente Community Park Public Works Yard Access Road.
Paramount Pool, City of Paramount, CA. Public Works Observer. Willdan provided construction observation for the replaster of the pool, pool deck replacement, and lighting repairs.
EDUCATION
BS, Game Art & Design,
Westwood College,
Upland, CA
PROFESSIONAL
CERTIFICATIONS
Qualified Industrial
Stormwater Practitioner
(QISP), State of
California, No. 00352
Qualified Stormwater
Practitioner/Developer
(QSP/D), State of
California Region 8
Scrap Metal Permit
Certified NPDES
Industrial/Commercial/C
onstruction Inspector
Certified Water Sampler
(Clinical Laboratory of
San Bernardino)
PC-832 Arrest
Certification (County of
San Bernardino)
Watershed Wise
Landscape Professional
(WWLP)
Qualified Water
Efficient Landscaper
(QWEL) No. CBWCD0068
14 YEARS OF
EXPERIENCE
14.B.
Proposal for CDBG Housing Rehabilitation
Program Management and Administrative Services
City of Hemet
18 Understanding of Need
Summary of Services and Work Plan
Methodology
Willdan is proposing to provide to the City of Hemet the appropriate range of services needed to assist the city with the implementation of its Housing Program to direct their attention and efforts to the many other tasks required of them. Willdan will provide these services to minimize demands upon the time and effort of City staff. Willdan’s technical approach to assisting with the implementatoin of the City’s HUD funded Housing Program involves assigning a well-qualified team, under the direction of a senior member of our staff, to provide the services being requested by the City. Our designated Project Manager, Jennifer Maria, will take the lead in providing program implementation services and report directly to the department manager in delivering the desired services. She will also be responsible for delegating specific tasks to the other team members, as necessary, and monitoring their performance.
Progress Reports
Willdan shall provide progress reports on a monthly basis, unless a shorter interval for reporting is requested by the City. These progress reports shall include progress on each deliverable, as well as an estimated completion date. Should any impediments be encountered throughout the implementation process, that data shall be included as well. Our team is more than happy to monitor/tailor progress reports to meet the City’s needs.
Communication Plan
Prior to commencing administrative program implementation functions, the Project Manager will meet with City staff to ensure that all information pertaining to the City’s goals and objectives are heard and understood. Thereafter, a clear action plan/timeline will be coordinated with staff to properly reflect completion dates and milestones for all deliverables.
Simultaneously, our Project Manager will develop a strategy to effectively maintain an open channel of communication to furnish up-to-date information pertinent to the overall administration and oversight of the Housing Program.
Understanding of City Operations
It is our goal to become an extension of the City of Hemet’s team and to take on any tasks or projects that may be required in accordance with HUD-funded program operations. To effectively do so, our team will take the necessary steps to become fully familiarized with City operations as they pertain to overall grant program administration. Although federal implementation guidelines for the HUD-funded programs are generally consistent, our team understands that compliant implementation of those activities must be tailored to meet the specific needs of the City, as well as its internal operations.
Coordination with HUD
Our team will promptly communicate with the City of Hemet’s assigned representative from the HUD CDP Office to acquire up-to-date data and information related to any pending or outstanding items. Our goal is to ensure that the City is responsive in maintaining a positive rapport with the HUD CPD office. Thereafter, a consistent line of communication will be maintained with the HUD CDP Office to demonstrate the City’s commitment to successfully implementing all HUD related activities. Any communication of consequence that arises will be conveyed to corresponding City staff in a timely manner.
14.B.
Statement of Qualifications
Housing Program Inspector/Consultant
City of Hemet
19 Public Outreach
Clear communication with the City’s intended target groups for program participation is essential to the effective administration of any HUD funded program/project. Our team is committed to developing a comprehensive understanding of the Community’s housing and commercial business needs by becoming knowledgeable of the City’s demographic information, understanding the goals and ambitions of the residents, and identifying key stakeholders.
Customer Service
The Willdan team is not only committed to maintaining the highest quality of service for the City of Hemet’s external customers, but just as importantly, for its internal customers. Our mission is to actively put forth efforts to develop and nurture positive working relationships with City staff in order to foster the spirit of teamwork. Effective collaboration with City staff is essential to our success in providing the best grant services for the community.
Tasks to Perform Services
Housing Program (Residential Rehabilitation)
▪ Conduct property inspections, prepare
work write-ups and preliminary cost
estimates
▪ Complete applicable program documents
relating to improvement activities,
including asbestos and lead-based paint
requirements, historical preservation
review (SHPO), etc.
▪ Prepare specifications and bid documents
and review received bids with homeowner
▪ Prepare staff reports, correspondence,
and/or monthly progress reports to City
▪ Approve selected contractor; prepare and
execute documents for home
improvement financial assistance
▪ Obtain contractor clearances from State
Contractor's License Board and verify noninclusion on Federal Debarred List ▪ Conduct pre-construction meeting with
homeowner and contractor to review
proposed work
▪ Conduct progress inspections to ensure
work is proceeding in timely manner and
to authorize and process progress
payments
▪ Execute and record Notice of Completion,
as applicable, upon final inspection
certifying improvements have been
completed in accordance with contract
requirements
▪ Acquire lien releases from contractor and
subcontractor(s), obtain homeowner's
authorization for final payment, and
execute closeout of housing rehabilitation
work by ensuring permanent file contains
required documentation for monitoring
and audit purposes
▪ Maintain and update all applicable
program data for each participant file
14.B.
Statement of Qualifications
Housing Program Inspector/Consultant
City of Hemet
20 Relevant Project Experience
Provided below for your review and consideration are highlighted relevant projects Willdan has selected to showcase our experience. These project descriptions also include client contact information and key staff assigned. We are proud of our reputation for customer service and encourage you to contact our past clients concerning our commitment to completing these assignments within the agreed-upon project timelines and budget.
Project: CDBG, HOME, ESG, CDBG-CV and NSP Grant Administration Services Client: City of Moreno Valley
Willdan is currently providing Grant Administration Services to administer the City’s Housing and Urban Development (HUD) Programs, Services and Activities Related to Community Development Block Grants (CDBG), Community Development Block Grant – Corona Virus funds (CDBG-CV), Home Investment Partnership Program (HOME), Emergency Solution Grant (ESG), and Neighborhood Stabilization Program Grant (NSP). Successful grant closeout of NSP3 and NSP1.
Team members include Jennifer Maria, Project Lead (HOME, NSP, and CDBG); Rina Galit, Grant Analyst; Rebecca Acevedo, Grant Support; and Robert Quaid, Project Manager.
Project: Housing Program Inspection Services (Roof Program) Client: City of Long Beach
Willdan is currently providing housing program inspection services for the City of Long Beach. Our services involve performing initial home inspections, work write-up development, cost reasonability assessments, change order review, in-progress and final program inspections, and assistance with closeout documentation.
Team members include Salvador Lopez, Jr., Principal-in-Charge; Jennifer Maria, Project Manager; Suzanne Ruelas, Housing Programs Coordinator; James (Mike) Cravens, Housing Programs Specialist; Rina Galit, Grants Analyst; and Lily Navarro, Grants Analyst.
Project: Residential Rehabilitation Program/Sewer Connection Program (CDBG) Client: City of La Cañada Flintridge
Willdan is currently providing services for the administration and implementation of the City’s Community Development Block Grant (CDBG) funded Residential Rehabilitation Program and Sewer Connection Programs. This is a non-entitlement agency that participates in the Los Angeles Urban County Program under the LACDA.
Team members include Salvador Lopez, Jr., Principal-in-Charge; Jennifer Maria, Project Manager; Suzanne Ruelas, Housing Programs Coordinator; and James (Mike) Cravens, Housing Programs Specialist.
Project: Home Improvement Program (CDBG)
Client: City of Santa Fe Springs
Willdan is currently providing services for the administration and implementation of the City’s Community Development Block Grant (CDBG) funded Home Improvement Program which provides $20,000 grants for rehabilitation of single-family homes, townhomes, and condominiums. This is a non-entitlement agency that participates in the Los Angeles Urban County Program under the LACDA.
14.B.
Statement of Qualifications
Housing Program Inspector/Consultant
City of Hemet
21 Team members include Salvador Lopez, Jr., Principal-in-Charge; Jennifer Maria, Project Manager; and Suzanne Ruelas, Housing Programs Coordinator.
Team members include Salvador Lopez, Jr., Principal-in-Charge; Jennifer Maria, Project Manager; Suzanne Ruelas, Housing Programs Coordinator; and James (Mike) Cravens, Housing Programs Specialist; Rina Galit, Grants Analyst.
Project: Minor Housing Rehabilitation Program (CDBG)
Client: City of Sierra Madre
Willdan is currently providing services for the administration and implementation of the City’s Community Development Block Grant (CDBG) funded Minor Home Rehabilitation Program Programs that provides upto $18,000 grants for seniors ages 55+. This is a non-entitlement agency that participates in the Los Angeles Urban County Program under the LACDA.
Team members include Salvador Lopez, Jr., Principal-in-Charge; Jennifer Maria, Project Manager; and Suzanne Ruelas, Housing Programs Coordinator, James (Mike) Cravens, Housing Programs Specialist; Rina Galit, Grants Analyst; and Lily Navarro, Grants Analyst.
References
Willdan has a large base of clients, and we encourage that City to contact our references to confirm our qualifications and our ability to meet schedules on similar projects.
City of Moreno Valley
14177 Frederick Street
Moreno Valley, CA 92552
Dena Heald, Chief Financial Officer
(951) 413-3063
[email protected]
City of Sierra Madre
232 W. Sierra Madre Blvd.
Sierra Madre, CA 91024
Clare Lin, Director of Planning and Community
Preservation
(626) 355-1536
[email protected]
City of Santa Fe Springs
11710 E. Telegraph Rd
Santa Fe Springs, CA 90670
Maribel Garcia, Administrative Services Officer
(562) 409-7569
[email protected]
City of La Cañada Flintridge
One Civic Center Drive
La Cañada Flintridge, CA 91011
Lisa Brancheau, Sr. Management Analyst II
(818) 790-8881
[email protected]
14.B.
Statement of Qualifications
Housing Program Inspector/Consultant
City of Hemet
22 Quality Assurance
Quality assurance and control procedures are critical to ensuring sound technical practices are in place and quality deliverables are produced. Willdan operates daily under a company-wide Quality Assurance/Control Program.
Mr. Lopez will serve as Quality Assurance Manager for the City of Hemet’s Housing Program Inspector/Consultant contract. In this role, Mr. Lopez will be responsible for ensuring Willdan's quality assurance/control policies are followed and will coordinate with our planners to develop and implement project-specific quality assurance/control activities at the beginning of each planning project. Typical activities entail:
▪ Assigning appropriate technical staff to project or task ▪ Developing and implementing proper project technical approach ▪ Establishing project schedule that meets City of Hemet’s deadlines ▪ Determining proper level of quality assurance/control reviews A critical component of Willdan's corporate-wide Quality Assurance Program and one of our internal control measures is the review of all technical studies and reports. To provide quality deliverables to all our clients, Willdan has implemented strict quality control review processes and procedures. Mr. Lopez will be responsible for planning and successful execution of the quality assurance reviews. All deliverables – including, but not limited to, technical memos, reports, responses to comments, letter reports, and contractual correspondence – must be reviewed under our quality assurance procedures. The two major components of the review are technical and editorial reviews ensuring:
▪ Data is interpreted correctly
▪ Calculations are complete and accurate
▪ Conclusions or recommendations are sound and appropriate ▪ Deliverables meet the requirements of the scope of work The technical editorial review ensures deliverables are well-organized, easy for non-technical reader to understand and follow, follow Willdan's standards and the City's requirements, and all grammatical and spelling errors are corrected. There are three levels of QC review for project deliverables ▪ Level 1 - peer technical review and consultation
▪ Level 2 - peer technical review and consultation and editorial review (document) ▪ Level 3 - peer technical review and consultation, editorial review, and professional engineer review In general, the appropriate review level will be determined during the planning stage and reviewers will be identified to ensure the quality assurance reviewer can participate throughout the execution of individual project assignments.
All reviews and corrective actions will be documented and incorporated in the project file for future reference.
Mr. Lopez will monitor and adjust the project-specific quality assurance/control activities to ensure the City's project objectives are met at the completion of the project with project deliverables provided within identified timeframes.
Staffing and Resource Management Control
We have committed resources to this contract based upon our past experience with similar contracts. If workload leveling is required to balance overall project demands with overall staff capacity, we will address the excess demand through staff overtime at no additional charge to the client; seek to outsource work for our other projects; augment our staff with known independent specialists; or implement a combination of the above remedies. This approach enables us to align with the needs of each individual assignment with available staff possessing the appropriate expertise. Accommodating varying levels of work is made possible with efficient and timely project execution.
Diligent implementation of project management controls such as:
▪ Strategy work sessions
▪ Issue, action item, and decision logs
▪ Critical-path, resource-loaded scheduling
▪ Other project management strategies based upon Project Management Institute guidelines
14.B.
Statement of Qualifications
Housing Program Inspector/Consultant
City of Hemet
23 ensures projects are delivered on time and within budget – facilitating effective resource planning activities. Lastly, Mr. Lopez will conduct performance briefings to discuss staffing and schedule needs and challenges and any project issues that require increases in staffing.
Project Schedule Control
Willdan has identified procedures and methodologies to meet City of Hemet performance expectations. To meet these deadlines, Willdan's planners will utilize Excel spreadsheets to create and maintain project logs that track each project as it proceeds through the entitlement review process. Common scheduling alerts will be set up using the notifications application in iOS or Outlook Calendar to alert the planner to deadlines for each project. Of course, not all projects can meet strict processing deadlines due to complex issues that might, for example, require an approval or information from an outside agency. Under such circumstances, City-designated staff will be immediately notified of any potential project delay. Strategies will be developed and implemented to resolve project challenges and expedite the approval of the affected projects.
Budget Cost Control
The budget control system is prepared in accordance with the work breakdown structure. The budget becomes the control against which performance is measured. The budget is time phased by combining project master scheduling data with budget data. Actual costs are compared with budgeted costs and variances analyzed. Deviations between planned and actual cost can then be evaluated to forecast and control future work.
Beginning with electronic timekeeping, project hours are assigned to the appropriate tasks and subtasks and booked as work-in-process. Pre-bill reports are generated that identify the hours to be billed along with any other direct charges to the project. This is the information used to determine each month's invoicing. Once hours and charges are billed, they are shifted from Work-in-Process to Accounts Receivable to ensure that billed hours are inactivated.
Monitoring is easily accomplished through team member progress up-dates and comparisons between the scope of work, schedule, and budget.
14.B.
650 E. Hospitality Lane, Suite 400
San Bernardino, CA 92408-3586
Phone: 909.386.0200
www.willdan.com
14.B.
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: Special City Council Meeting - Jul 14, 2025
Department: Human Resources
Submitted by: Mark Prestwich, City Manager
Tiffany Barnett, Administrative Services Director;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:
A Resolution of the City Council of the City of Hemet, California, Authorizing the City Manager or Their Designee to Sign and Execute Documents Related to California Family Life Center Youth Community Corp Program
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council of the City of Hemet, California, Authorizing the City Manager or Their Designee to Sign and Execute Documents Related to California Family Life Center Youth Community Corp Program.
BACKGROUND:
The California Family Life Center (CFLC) is a nonprofit organization that has served the Hemet and San Jacinto areas for over 30 years. They are dedicated to supporting vulnerable children, youth, and families through a wide range of services.
ANALYSIS:
With the partnership and support of the Riverside County Work Force Development Center and 5th District Supervisor Yxstian Gutierrez, CFLC has created the Youth Community Corp Program. The program is designed to provide meaningful paid work experience for young adults aged 18 to 26 years old at local, non-profit or government agencies. The program is entirely funded through Riverside County's American Rescue Plan Act (ARPA) allocation and would be no cost to the worksite providers.
Supervisor Gutierrez's office reached out to the City of Hemet to inquire if the City would be interested in partnering with CFLC to provide worksites in which the City would receive the benefit of a no-cost employee and the employee would gain valuable, hands-on work experience.
14.C.
The employee would work no more than 20 hours a week for approximately 3 to 5 months.
DISCUSSION:
The City would enter into a Worksite Agreement with CFLC, providing a safe worksite location with a designated supervisor, providing CFLC a list of work activities that the employee would engage.
Under the Worksite Agreement, the City would agree to the following terms:
1. The Worksite agrees to provide skills training and supervised work experience to eligible participants, hereinafter referred to as the "Participant," at the Worksite's address, and in accordance with the Worksite Addendum attached to this Agreement.
2. The Worksite, and agents and employees of the Worksite in the performance of this Agreement, shall act in an independent capacity and not as officers, employees or agents of the Youth Program Provider. Participants shall not in any way be considered to be officers, employees or agents of the Worksite.
3. The Youth Program Provider shall pay all salaries in accordance with the Payment Agreement included in the Worksite Addendum attached to this Agreement. This payment shall represent full and complete compensation.
4. The Youth Program Provider shall insure that the Participant is provided Worker's Compensation Coverage.
5. The Youth Program Provider may observe and monitor all conditions and activities involved in the performance of this Agreement and may verify data submitted with respect to this Agreement by examining relevant records and documents during the Worksite's normal business hours.
6. No alteration or variation of the terms of this Agreement shall be valid and/or binding unless made in writing and signed by both the parties hereto. There are and shall be no oral understandings or agreements made related to this Agreement.
7. Either party may terminate this Agreement upon ten (10) days written notice to the other party.
The Youth Program Provider may immediately terminate this Agreement, in whole or in part for cause, including failure of the Worksite to comply with the terms or conditions of the Agreement or if funds are not made available for the purpose of carrying out this Agreement.
8. The following Work Experience Assurances are incorporated into and made part of this Agreement, and the Worksite agrees to fully comply with all of the terms contained in this document. Failure to comply with the provisions of this Agreement will be considered grounds for immediate withdrawal of a Participant from the worksite.
9. In the performance of services and functions under this Agreement, both parties assure and certify all that follows here.
Both parties will comply with all federal, state and local laws relating to funding under the Department of Labor Employment. These include specifically:
1. The Worksite will comply with Title VII of the Civil Rights Act of 1964 (PL 88-354) which prohibits discrimination on the grounds of race, age, handicap, color, national origin, sex, disability, political affiliation, or beliefs and will provide employment and training services.
2. The Worksite will comply with 29 CFR 570 & 579 - U. S. Department of Labor - Child Labor Regulations and The State of California Department of Industrial Relations - Division of Labor Standards Enforcement. If any regulatory discrepancy occurs between the aforementioned entities, the most stringent law is to be followed.
3. The Worksite will ensure that Participants will not be involved in either partisan or non-partisan political activities.