Hemet City Council
August 12, 2025

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CITY OF HEMET RESOLUTION NO. 2025-XXX 2
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WHEREAS, the City of Hemet has had its own franchise agreement with the local cable TV provider. In addition to cable franchise fee revenue, this agreement previously provided the City with 'in-kind' services including an Institutional Network (INet) along with free content programming assistance of a Public, Educational and Governmental (PEG) access channel broadcasted over the cable TV system; and WHEREAS, in 2006, the Digital Infrastructure and Video Competition Act of 2006 (DIVCA) became law with the Governor's approval of Assembly Bill 2987. At that time, local government cable franchise agreements transitioned under a single franchising authority, the California Public Utilities Commission (CPUC). Existing local agreements were allowed to expire and were renewed under the CPUC. At that time, 'in-kind' services such as I-Net transitioned to paid services; and WHEREAS, following the passage of DIVCA, the City of Hemet sent out a notice to all cable customers that the PEG access channel was realigning to a "Government TV" channel. This change dropped the channel’s public and educational requirements, better aligning it with PEG access channel usage by surrounding local governments; and
WHEREAS, in August 2013, Spectrum Cable ceased all programming assistance for the Public, Educational, and Governmental (PEG) cable television access channel. At that time, full control and programming of the PEG access channel transitioned to the City of Hemet; and
WHEREAS, on February 28, 2017, the City Council gave direction to the City Clerk's office to transition to meeting action minutes supplemented with public

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CITY OF HEMET RESOLUTION NO. 2025-XXX 3
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meetings posted on YouTube for public viewing. Also requested was a move towards displaying meeting video on the City's PEG access channel; and WHEREAS, presently, the use of cable franchise fees (commonly referred to as 'Restricted General Funds' or 'PEG') collected through the CPUC's agreements is heavily restricted. An acceptable use of these funds is capital expenditures related to the broadcast of Government TV content over the cable TV system; and WHEREAS, on May 12, 2025, Information Technology released the Audio, Visual, Lighting, Voting, and Broadcasting Systems Upgrade at the City Council Chambers RFP. That RFP closed on July 18, 2025, and yielded five proposals. One proposal was pulled at the request of the submitting bidder for failure to include all requested bid items. This resulted in a total of four complete proposals being received; and
WHEREAS, upon review, all bidders had discrepancies in their submitted proposals pertaining to items requested in the RFP; and WHEREAS, some additional Construction work will be required to complete this project. These items fall well outside the scope and skillset of the four responsive bidders, and these items will need to be procured separately following all City procurement policies and procedures; and
WHEREAS, due to the various moving parts included in this project, a contingency fund of 35 percent is also needed; and
WHEREAS, upon calculation of the additional construction work, project contingency, cost of the discrepancies of the lowest responsive bidder's proposal

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CITY OF HEMET RESOLUTION NO. 2025-XXX 4
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(Western Audio Visual), and Western Audio Visual's submitted proposal, the total project cost was $50,764.95 less than the next lowest responsive bidder's proposal.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1. FINDINGS - The recitals set forth above are hereby adopted as findings in support of this Resolution.

SECTION 2. DETERMINES – The City Council Chambers Audio Visual upgrade by Executing Agreements with Western Audio Visual for the purchase and installation of new audio, visual, voting, lighting, and broadcasting systems in the Amount of $315,599.30.

SECTION 3. ORDERS – The City Council hereby authorizes the City Manager to execute Purchase Orders and all Other Supporting Documents Related to the Agreement.

SECTION 4. EFFECTIVE DATE – This resolution shall become effective on August 12, 2025.

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CITY OF HEMET RESOLUTION NO. 2025-XXX 5
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PASSED, APPROVED AND ADOPTED this 12th day of August, 2025. ____________________________
Jackie Peterson, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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CITY OF HEMET RESOLUTION NO. 2025-XXX 6
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 12th day of August, 2025, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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Hemet City Council
City Council Chambers Audio Visual Upgrade - Information Technology August 12, 2025

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Strategic Plan Integration
Organizational
Effectiveness
Community
Engagement
To identify the work needed
inside the City organization to
effectively provide services to
the community and ensure
financial stability.

To connect and participate in a
constant dialogue between
members of the community, City
staff, and elected officials to
promote togetherness and
positivity.

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Housing Element Update
Council Chambers History
• The last major upgrade was conducted in the early 1990s to address ADA issues. • The meeting technology was originally installed over 40 years ago. • At the time of installation, simple in-person meetings were satisfactory. • Current systems are a patchwork of fixes and enhancements to that technology.

The current Council Chambers lacks adequate lighting, audio systems, visual and voting equipment to conduct productive and transparent public meetings.

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Housing Element Update
Council Chambers Funding
• The City has had its own local cable franchise agreement for several years. • In 2006 the Digital Infrastructure and Video Competition Act (DIVCA) transitioned our local agreements under the California Public Utilities Commission (CPUC) • The City does collect cable franchise fee revenue through these agreements. • Utilization of this revenue is heavily restricted.
• Acceptable use of these funds include capital expenditures related to the broadcast of Government TV content over the cable television system.

Broadcast control
rooms
Studio upgrades Portable/mobile
capabilities
Lighting systems Audio systems Visuals and camera
hardware

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Housing Element Update
Council Chambers Upgrade
• On October 10, 2017 City Council adopted a Five-Year Capital Improvement Plan (CIP) which included a project to install video equipment to broadcast Council Meetings over Spectrum Cable and Frontier FiOS.
• On May 12, 2025 Information Technology released the Audio, Visual, Lighting, Voting and Broadcasting Systems Upgrade at the City Council Chambers Request for Proposal (RFP).
• On July 18, 2025 that RFP closed and yielded 4 proposals:

Western Audio
Visual
Matrix Audio
Visual
Integrated Media SolutionZ
$315, 599.30 $576,824.00 $636,135.30 $1,073,576.86

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Housing Element Update
Council Chambers Upgrade
What items are replaced or included in the request for proposal (RFP)? Are there any additional items needed?
Audio system Video System Lighting Voting Broadcast System / Control Room
System Technical
Training
User training Day one support System
Documentation
Preventative
maintenance and
system warranty
Partition wall in the
broadcast system
control room
Dedicated air
conditioning in the
broadcast control
room
Gated divider to
secure the Dais
Dais millwork to
address cable routing
and digital nameplates

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Housing Element Update
Council Chambers Upgrade
• The lowest cost bid was submitted by Western Audio Visual for $315,599.30 • The conversion of audience florescent lighting to LED was left off Western Audio Visual’s initial bid. This item will be added to the cost of additional construction work needed for the project.
• Due to project scope size, building age and complexity of replaced systems a 35 percent contingency fund is recommended.

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Housing Element Update
Council Chambers Upgrade
Vendor Item Cost
Western Audio Visual Equipment $193,782.10
Western Audio Visual Labor $ 66,292.37
Western Audio Visual General & Administrative $ 2,599.52 Western Audio Visual Shipping & Handling $ 4,666.52
Western Audio Visual Sales Tax $ 15,533.79
Western Audio Visual 5 Year Warranty $ 32,765.00
35 Percent contingency $110,459.75
To Be Determined Additional construction
expenditures
$100,000.00
TOTAL PROJECT COST $526,059.05
Total Project cost is $50,764.95 less than the next lowest responsive bid.

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Housing Element Update
Recommendation
• Approval of the City Council Chambers Audio Visual Upgrade by Executing Agreements with Western Audio Visual for the Purchase and Installation of New Audio, Visual, Voting, Lighting and Broadcasting Systems in the Amount of $315,599.30 • Approve a 35 Percent Contingency in the Amount of $110,459.75. • Authorize Additional Construction Expenditures in the Amount of $100,000. • Authorize the City Manager to Execute these Agreements, Purchase Orders, and all Other Supporting Documents Related to these Agreements.

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Discussion & Follow Up

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ORIGINAL
DUE: July 18th, 2025 by 3:00 PM
City of Hemet
Request for Proposals for
Audio, Video, Lighting, Voting and Broadcasting Systems Upgrade at The City Council Chamber
Attn: Candace Sunds
450 E. Latham Ave. Hemet, CA 92543

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July 18th, 2025
Orange – Los Angeles County San Diego County Arizona
1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040
Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747 www.wav1.com
Candace Sunds, City of Hemet
450 E. Latham Ave.

Hemet, CA 92543
[email protected]

Re: Audio, Video, Lighting, Voting and Broadcasting Systems Upgrade at The City Council Chamber

Dear Candace,
Thank you for the opportunity to submit our Proposal for the above referenced project based on the specification sent to all bidders. Our proposal is valid 30 days (or longer if contract negotiations are in progress) from the date of submittal.

Western A/V & Security (WAVS), an S-Corp, specializes in the design, sale, installation, and maintenance of multimedia display systems. WAVS and its’ Team have been providing turnkey audiovisual system solutions to the corporate, industrial, government and educational marketplace for 30+ years. WAVS is authorized to provide and install all components specified in this Proposal. Please see the attached document titled, “Relevant Project Experience - Recent Government & Municipality Projects” as proof that WAVS has proven and qualified experience in this niche client base.

WAV intends to perform the services and confirms that all elements of the RFP have been reviewed and understood. WAV has only one exception to the RFP document. WAV has proposed a broadcast lighting upgrade rather than a house lighting upgrade. We feel that the Broadcast Lighting Upgrade will be the improvement the City was seeking, rather than spending additional dollars on a house lighting upgrade that we feel is unnecessary at this time.

WAVS understands that the City may request a negotiating process with this proposal.

WAVS is prepared to enter into a contract under the terms and conditions prescribed by the City of Hemet Professional Services Agreement.

Statement of Compliance
The Price includes all Engineering, Project Management, Installation, Programming, Equipment, Training, as well as the inclusion of all applicable Taxes, Prevailing Wages, and Freight Charges for the following specified systems:
1) Audio, Video, Lighting, Voting and Broadcasting Systems Upgrade at The City Council Chamber Base Bid Price ($315,599.30)
Western A/V & Security’s Price to furnish and install the specified sections above is Three Hundred Fifteen Thousand, Five Hundred and Ninety-Nine Dollars, and Thirty Cents ($315,599.30), including all Electronic Waste Tax, Prevailing Wages, and Freight charges as detailed in the attached Pricing Summary. Note, Sales Tax is also included in the above price.

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July 18th, 2025
Orange – Los Angeles County San Diego County Arizona
1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040
Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747 www.wav1.com
Warranty and Preventative Maintenance
The AV Systems are warranted against all defects of materials and workmanship, as a system, as well as individual components, for period of 5 Years after date of acceptance, or first used (whichever comes first). If individual manufacturers, warranty their equipment for a longer period, the manufacturer’s warranty will apply.

Western A/V & Security has also included the cost of five (5) years of our Service/Preventative Maintenance Contract:
1st Year= $6,553.00 (INCLUDED IN BASE BID)
2nd Year= $6,553.00 (INCLUDED IN BASE BID)
3rd Year= $6,553.00 (INCLUDED IN BASE BID)
4th Year= $6,553.00 (INCLUDED IN BASE BID)
5th Year= $6,553.00 (INCLUDED IN BASE BID)
RFP Addendum:

Western A/V & Security agrees to, and has acknowledged the receipt of all documents, Q&A, and addenda including:

Addendum 1 received on planetbids on 5/12/2025 ___________________ (initials) Addendum 2 received on planetbids on 5/27/2025 ___________________ (initials) Addendum 3 received on planetbids on 5/28/2025 ___________________ (initials) Addendum 4 received on planetbids on 5/28/2025 ___________________ (initials) Addendum 5 received on planetbids on 6/2/2025 ___________________ (initials) Addendum 6 received on planetbids on 6/9/2025 ___________________ (initials) Addendum 7 received on planetbids on 6/10/2025 ___________________ (initials) Addendum 8 received on planetbids on 6/12/2025 ___________________ (initials) Addendum 9 received on planetbids on 6/12/2025 ___________________ (initials) Addendum 10 received on planetbids on 7/14/2025 ___________________ (initials)

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July 18th, 2025
Orange – Los Angeles County San Diego County Arizona
1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040
Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747 www.wav1.com
Thank you for your time and consideration and please feel free to call me if you have any questions or need further information at (714) 637-7272.

Sincerely,

Designated Contact: Hailey Schellin (Account Executive) Cell: 949-584-7028
[email protected]
I, Hailey Schellin, am the Account Executive authorized to negotiate and bind Western A/V & Security contractually.

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Orange – Los Angeles County San Diego County Arizona
1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040
Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747 www.wav1.com
SECTION I – EXPERIENCE
Legal Name and Address(es):

Legal Name: Western A/V
1592 N. Batavia St, Suite 2 445 Marine View Drive, Suite 300 Orange, CA, 92867 Del Mar, CA, 92014
Approximately 10,000 square feet

Authorized Representative of Western A/V:

Hailey Schellin
Tel Number: 714-637-7272
Email: [email protected]

Number of years Proposer has been in business providing similar systems and support as specified in the RFP:

Since May of 2005. 20 years.

References:

See attached project references for, City of Carson, Coachella Valley Water District, Las Virgenes Municipal Water District, and City of Cerritos.

Annual Revenue:
$12-15 Million annually. Western A/V & Security (WAVS) caters to Corporate America, Government, and Higher Education.

Dealer Status:

Western A/V & Security is currently in good standing with all the major manufacturers listed within our design for this RFP. Not only does WAVS serve as a dealer to the major manufacturers listed in our design, but WAVS also serves as an authorized service facility for the major manufacturers listed in our design.

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Orange – Los Angeles County San Diego County Arizona
1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040
Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747 www.wav1.com
History of Firm, Firms’ credentials, and Firm Size:

Western A/V & Security has 50 employees.

WAVS has provided two documents that go into more detail about the history of our firm. One is titled “Statement of Qualifications” and another is titled “Project Team -Key Personnel”. Both documents go into much further detail about our experience, the certifications our staff uphold, and the types of clients we work with on a daily basis.

Ownership Structure:

Catherine Schellin - President
Jay Schellin - CFO
Steve Hollingsworth - Secretary

Firm’s vision and Mission Statement:

The WAVS team broke off from a billion-dollar company in 2004. This led us to the vision of being the best in the business, rather than the biggest. Our team witnessed firsthand how those two qualities do not go together.
“Quality means doing it right when no one is looking” – Henry Ford A description of the Organizations employees’ longevity & client base:

Longevity: Our team has been working together for 30+ years. The team at Western A/V & Security considers each other family. If you have the pleasure of working with WAVS on this upgrade, you will see these ‘family-like’ friendships.

Client Base: WAVS takes pride in their wide array of clients. WAVS caters to corporate clients, including Fortune 500 companies, as well as government clients. Within the past 10 years, WAVS has truly focused on government clients. The reason being, we understand the complexity and niche requests that each government agency has. There are no two government projects of ours that are exactly alike. The references section of this proposal can attest to our experience of working with government agencies.

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Orange – Los Angeles County San Diego County Arizona
1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040
Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747 www.wav1.com
Client Proximity:

As stated above, Western A/V & Security does not aspire to be a national or international company. Our company believes that a major aspect of the Audio Visual industry pertains to customer service. As shown above, Western A/V & Security has an office in Orange County and San Diego County. We focus on Southern California clients knowing that our Service Department can cater to any service-related item, or an emergency situation with ease. Please refer to the document titled “Relevant Project Experience - Recent Government & Municipality Projects” to attest for our familiarity in the Southern California region.

WAVS has traveled nation-wide and will do so only on rare occasion. WAVS is willing to travel for those clients that understand the value of our work. Those clients include National Universities, and Corporate Clients that wish to have all their facilities designed similarly. In turn, these Universities and Corporate Clients can save time knowing that all their facilities have been designed and installed by the same A/V Integrator.

Project Understanding:

Western Audio/Visual & Security has become well known within the Civic and Government Markets. As mentioned in the cover letter, our Team has over 30 years of experience with similar types of equipment and integrated systems that are listed within the RFP for Audio, Video, Lighting, Voting and Broadcasting Systems Upgrade at The City Council Chamber at the City of Hemet. Due to our extensive experience, we have a proven track record in providing quality and efficient system designs, installations, and repair services for our audio-visual and security systems.

The best proof of our understanding of the work to be performed is that we are the team that Consultants and Suppliers, come to for help with a wide variety projects. Our Lead Engineer, Erik Wilson, has worked on more Council Chambers than any other Engineer in the Southern California area. Many vendors can succeed with a simple conference room project, but not many can succeed in the world of Boardrooms and Council Chambers. Council Chamber and Boardroom projects can truly speak to our qualified and abundance of experience, as they are known to be one of the most complex types of systems to design and integrate.

We are the team that City’s come to when the low bidder did not work out. We currently have two City contracts where we are cleaning up the mistakes of an inexperienced vendor. Our biggest compliment came from a very large Consulting Firm that asked Crestron for their 5 biggest City Project References, and all 5 Projects were WAVS Projects.

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Orange – Los Angeles County San Diego County Arizona
1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040
Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747 www.wav1.com
The key to a successful installation for this type of project is prior experience and good preparation before coming on-site. Since we are typically doing large installations ranging between $1 Million and $3 Million in revenue, we understand more than others that attention to all the small details is critical. Our team has been doing City and County projects for over 30 years.

It is evident that our company’s resume and reputation can attest as to why we are the most qualified & competitive vendor for this RFP.

Please see the attached document titled, “Statement of Qualifications” and “Relevant Project Experience - Recent Government & Municipality Projects” which can attest to our experience in working with Government agencies like The City of Hemet.

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Statement of Qualifications
Western Audio Visual & Sec

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Western Audio Visual & is a design-build
audio visual firm specializing in the
design, engineering, installation, and
service of corporate, civic and education
audio visual systems. While we are
primarily a Southern California based
company, our coverage extends north to
the central California region and east to
Nevada and Arizona.

Our team is made up of highly
recognized industry veterans with over
30 years of experience integrating
solutions within executive boardrooms,
conference rooms, auditoriums, training
rooms, video conferencing suites,
command/control centers and
corporate headquarters throughout
Southern California and beyond.

Starting with AV budgeting exercises
and following through to post
installation support, the Western Audio
Visual team is well equipped to take any
project from it’s design stage to final
installation.
1592 Batavia Street, Suite 2
Orange, CA, 92867
(714) 637-7272

ORANGE/LA COUNTY SAN DIEGO COUNTY
(714) 637-7330
445 Marine View Dr., Suite 300,
Del Mar, CA, 92014
(760) 438-1200
(760) 438-0066

OUR COMPANY

PROFILE LET US BE YOUR

GAME CHANGER
Years in the Industry
34 Top Ranked Service
#1
Million $+ Projects
25+
Certifications
100+
4636 E. Elwood, Suite 12,
Phoenix, AZ, 85040
(602) 675-5575

ARIZONA
WWW.WAV1.COM

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Western Audio Visual is a full service
systems integration company providing the
design, engineering, installation and service
of sophisticated audio visual systems.

Providing turnkey audio visual
solutions for:

COUNCIL CHAMBERS

VIDEO CONFERENCING SUITES

AUDITORIUMS AND LECTURE HALLS

COMMAND AND CONTROL CENTERS

BOARDROOMS AND CONFERENCE ROOMS

TRAINING ROOMS AND CLASSROOMS

HUDDLE SPACES

DIGITAL SIGNAGE

BROADCAST SOLUTIONS

AUDIO VISUAL

SERVICES
Our staff of highly trained technicians ensures our
clients receive the utmost quality &
professionalism during the installation phase.

With a focus on constantly improving, Western
Audio Visual technicians hold certifications with
all major manufacturers. Leveraging years of
experience with an unmatched attention to detail,
our staff of dedicated technicians are well
equipped to perform at a high level. Upon
completion of each installation, a certified
Western Audio Visual trainer will host end user
training sessions. These training sessions give
clients the ability to use the AV systems in a
comfortable, stress free environment. Once
complete, our clients will have all the tools
necessary to present, collaborate, and
communicate using the most up to date
audiovisual technology.

The first step in any new project is identifying the
functionality required while creating a realistic AV
budget to work from. Western Audio Visual’s team
of design specialists works with each client to define
the needs of individual users and ultimately,
configure what technology is needed to create
collaborative, easy-to-use, future proof meeting
spaces.

Western Audio Visual understands that up front
planning and coordination throughout a project will
ensure its ultimate success. A PMP certified project
manager will be assigned to every new project. Our
project managers oversee all aspects of the
installation from communicating infrastructure with
various trades (architects, general contractors, etc.)
to scheduling the installation team and ensuring all
systems are installed on time and within budget.

AV INSTALLATION & TRAINING
DESIGN : BUDGETING : NEEDS ANALYSIS

PROJECT MANAGEMENT

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SERVICE &

CUSTOMER SUPPORT
Western Audio Visual understands the importance of limiting downtime related to any installation and our team of service professionals are available 24/7 to support our clients when the need arises. In addition to technical support, parts replacement and equipment repair, Western Audio Visual’s service team offers a variety of customized Preventative Maintenance Plans to safeguard your investment.

Direct phone
numbers with all
phones forwarded
to individual cell
phones for a better
access to Western
personnel.

Complete
training sessions
tailored to
specific endusers
requirements.

Organized and
complete system
documentation
with every
system.
24-Hour technical
support with all
maintenance and
service plans
Standard and
customized
maintenance and
warranty service
programs
CUSTOMER SUPPORT SERVICE HIGHLIGHTS:

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Audio Visual Manufacturer Certifications
Western Audio Visual & Security prides itself in the elite group of manufacturers we use in our projects. Our team of engineers and project managers are also certified in various divisions of these industry leading brands. Here are just some of those industry leaders we work directly with and are certified with...

QUALIFICATIONS & CERTIFICATIONS

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Relevant Project Experience - Recent Government &
Municipality Projects Legend:
* Design/Build Projects | �In Progress | �Maintenance Contracts Orange – Los Angeles County San Diego County Arizona
1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040
Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747 www.wav1.com
City Projects:

1. City of Aliso Viejo* ($119k)

2. City of Anaheim* ($955k)

3. City of Artesia* ($303k)

4. City of Azusa ($106k)

5. City of Banning* ($334k)

6. City of Barstow* ($215k)

7. City of Beaumont* ($10k)

8. City of Big Bear Lake* ($175k)

9. City of Brea ($648k)

10. City of Bishop* ($97k)

11. City of Buena Park*($640k)

12. City of Carlsbad ($616k)

13. City of Carson* ($574k)

14. City of Cerritos* ($506k)

15. City of Chino* ($1.2M)

16. City of Chino Hills* ($225k)

17. City of Chula Vista* ($558k)

18. City of Colton* ($200k)

19. City of Corona* ($1.9M)

20. City of Coronado ($32k)

21. City of Costa Mesa* ($334k)

22. City of Covina* ($166k)

23. City of Cypress* ($290k)

24. City of Del Mar* ($105k)

25. City of Diamond Bar ($67k)

26. City of Downey* ($137k)

27. City of Duarte* (129k)

28. City of Eastvale ($4k)

29. City of El Monte ($31k)

30. City of El Segundo ($34k)

31. City of Encinitas* ($497k)

32. City of Fontana* ($97k)

33. City of Fullerton ($223k)

34. City of Gardena* ($136k)

35. City of Glendora* ($576k)

36. City of Goleta* ($244k)

37. City of Hawaiian Gardens* ($201k)

38. City of Hemet ($63k)

39. City of Hesperia* ($609k)

40. City of Hermosa Beach ($190k)

41. City of Hidden Hills ($8k)

42. City of Huntington Park*($7k)

43. City of Imperial Beach* ($270k)

44. City of Irvine* ($152k)

45. City of Irwindale* ($150k)

46. City of La Habra*($303k)

47. City of La Mesa* (224K)

48. City of La Palma* ($29k)

49. City of La Puente ($34k)

50. City of Laguna Beach*($170k)

51. City of Lawndale * ($163k)

52. City of Loma Linda* ($268k)

53. City of Long Beach * ($398k)

54. City of Lomita* ($10k)

55. City of Manhattan Beach* ($1.3M)

56. City of Malibu ($80k)

57. City of Mission Viejo* ($747k)

58. City of Montebello* ($57k)

59. City of Moreno Valley ($11k)

60. City of Murrieta ($818k)

61. City of National City* ($98k)

62. City of Ojai* ($25k)

63. City of Ontario ($340k)

64. City of Orange ($540k)

65. City of Oxnard* ($147k)

66. City of Perris* ($166k)

67. City of Pico Rivera ($4k)

68. City of Placentia ($62k)

69. City of Pomona* ($194k)

70. City of Port Hueneme* ($220k)

71. City of Rancho Mirage* ($238k)

72. City of Rancho Palos
Verdes*($100k)

73. City of Redlands ($33k)

74. City of Redondo Beach ($38k)

75. City of Riverside* ($225k)

76. City of Rolling Hills Estates*
($156k)

77. City of San Clemente* ($28k)

78. City of San Dimas* ($207k)

79. City of San Fernando* ($25k)

80. City of San Juan Capistrano*
($136k)

81. City of San Marcos* ($399k)

82. City of San Marino ($112K)

83. City of Santa Clarita* ($67k)

84. City of Santa Ana ($555k)

85. City of Santa Barbara ($779k)

86. City of Santa Fe Springs* ($130k)

87. City of Santee* ($575k)

88. City of Signal Hill ($6k)

89. City of Simi Valley* ($272k)

90. City of Solana Beach* ($109k)

91. City of Temecula* ($1.5M)

92. City of Tustin* ($607k)

93. City of Upland* ($115k)

94. City of Ventura* ($305k)

95. City of Victorville * ($1.6M)

96. City of Villa Park* ($82k)

97. City of Vista ($89k)

98. City of Walnut * ($225k)

99. City of West Covina ($54k)
100. City of West Hollywood ($991k)
101. City of Westlake Village ($250k)
102. City of Westminster ($135k)
103. City of Whittier* ($446k)
104. City of Yorba Linda* ($208k)

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Relevant Project Experience - Recent Government &
Municipality Projects Legend:
* Design/Build Projects | �In Progress | �Maintenance Contracts Orange – Los Angeles County San Diego County Arizona
1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040
Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747 www.wav1.com
County & District Projects:

1. Anthem Community Council, AZ* ($165k)

2. Civil Rights Institute* ($436k)

3. Columbia Space Center* ($200k)

4. Coachella Valley Water District* ($762k)

5. County of Inyo* ($110k)

6. County of Los Angeles ($300k)

7. County of Orange* ($227k)

8. County of Riverside* ($245k)

9. County of San Bernardino* ($1.3M)

10. County of San Diego* ($250k)

11. Eastern Municipal Water District* ($405k)

12. El Toro Water District* ($132k)

13. First 5 - San Bernardino* ($97k)

14. Desert Water Agency* ($165K)

15. Inland Empire Utilities Agency* ($570k)

16. Irvine Ranch Water District* ($300k)

17. Jurupa Community Services District* ($8k)

18. Las Virgenes Water District* ($198k)

19. Long Beach Water ($12k)

20. Los Angeles County Bar Assoc. ($345k)

21. Los Angeles Fire Police Pension ($200k)

22. Omnitrans* ($102k)

23. Orange County Fire Authority* ($559k)

24. Orange County Sanitation District* ($148k)

25. Orange County Water District ($516k)

26. Orange County Power Authority ($100k)

27. Otay Water District ($153k)

28. Port of Los Angeles* (250k)

29. Rancho California Water District* ($76k)

30. Reg. County OCC Center * ($120k)

31. Rowland Water District * ($81k)

32. SBCERA* ($110k)

33. San Bernardino Valley Municipal Water District*
($280k)

34. SDCERS* ($250k)

35. San Diego District Attorney* ($244k)

36. San Diego Medical Examiner* ($375k)

37. Santa Margarita Water District* ($50k)

38. South Orange Community College District*
($153k)

39. Sweetwater Authority* ($75k)

40. The Toll Roads* ($25k)

41. Three Valley’s Municipal Water District* (99k)

42. TRIUNFO Water & Sanitation District* ($196k)

43. Vallecitos Water District ($93k)

44. Victor Valley Transit Authority* ($41k)

45. Vista Irrigation District ($59k)

46. Vistra Moss Landing ($21k)

47. Yorba Linda Water District* ($153k)

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Date: September 2024 Price: $553,000
Reference: Gary Carter, (310) 952-1754,
[email protected]
City of Carson
Council Chamber, Lobby, Broadcast Control Room, Closed Session Conference Room Project Highlights:

Project Summary:
• Samsung 130” Direct View LED Wall
• Two Samsung 85” Displays
• Twelve 22” Touchscreen Monitors
• Cloud Driven Solu�ons Agenda/Mee�ng
Management So�ware
• Digital Nameplates
• 22” Tightrope Video-On-Demand and Streaming Solu�on
• Twenty-Four 24” Goose-Neck Microphones
• Eleven Decora Style Speakers
• Seven New HD PTZ Panasonic Cameras
The City of Carson awarded Western Audio Visual &
Security the design-build project to upgrade the audio-visual system in the Council Chamber, Lobby, Broadcast Control Room, and Closed-Session Conference Room. WAVS installed one Samsung 130” Direct View LED Wall and two Samsung
85” displays to aid in presenta�on viewing.

WAVS also installed twelve 22” touchscreen monitors at
the dais integrated with Cloud Driven Solu�ons agenda/
mee�ng management so�ware to allow the city to easily
manage the mee�ng. Cloud Driven Solu�ons also integrates with the new Tightrope video-on-demand and streaming
solu�on as well as the new digital nameplates, allowing the city to easily change the names if a different commi�ee is using the chamber.

WAVS installed twenty-four 24” goose-neck microphones
with touch capable mute switches at the dais and staff
posi�ons. At the dais, WAVS provided & installed eleven decora style speakers to provide addi�onal sound coverage for those si�ng at the council posi�ons. WAVS provided and installed seven new HD PTZ Panasonic cameras. The city of Carson also purchased one year of the WAVS service/
preventa�ve maintenance contract upfront.

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City of Cerritos
Council Chamber, Lobby, Broadcast Control Room & Conference Room Project Highlights:

Project Summary:

Reference: Aaron Benjamin
Phone: (562) 916-1370
Email: [email protected]
• Samsung UHD LED Displays
• Dais Touchscreen Monitors
• Cloud Driven Solu�ons So�ware
• Digital Name Plates
• 4K-HD PTZ Panasonic Cameras
• Tightrope Video-On-Demand & Streaming
The City of Cerritos awarded Western Audio Visual & Security the design-build project to upgrade the audio visual system in the council chamber, lobby, broadcast control room and closed-session conference room. WAVS installed two Samsung 85” displays on each side of the dais, as well as four Samsung 65” displays to aid in presenta�on viewing.

WAVS also installed ten 22” touchscreen monitors at the dais integrated with Cloud Driven Solu�ons agenda/mee�ng management so�ware to allow the City to easily manage the mee�ng. Cloud Driven Solu�ons also integrates with the new Tightrope video-on-demand and streaming solu�on as well as the new digital nameplates, allowing the City to easily change the names if a different commi�ee is using the Chamber.

WAVS installed twenty-six 24” goose-neck microphones with touch capable mute switches at the dais and staff posi�ons. At the dais, WAVS provided & installed seven decora style speakers to provide addi�onal sound coverage for those si�ng at the Council posi�ons. WAVS provided and installed seven new 4K-HD PTZ Panasonic cameras as well as a new Broadcast ligh�ng system. The City of Cerritos also purchased one year of the WAVS Service/Preventa�ve Maintenance contract upfront.

Date Completed: August 2023 Price: $502,000

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Coachella Valley Water District
Boardroom, Control Room, Training Room, Conference Rooms & Atrium Project Highlights:

Project Summary:

Reference: Luis G Maciel
Email: [email protected]
Phone: (760) 409-5285
• Panasonic 9400 Lumen DLP Projector
• Sony 100” Displays
• Samsung 22” Dais Displays
• Digital Signal Processor
• UHD PTZ Cameras
• BlackMagic Web Presenter & Live Streaming
Coachella Valley Water District awarded Western Audio Visual & Security the design-build project contract to upgrade the audio visual system in the boardroom, control room, training room, conference rooms and atrium.

In the boardroom, WAVS installed a Panasonic 9400 lumen DLP projector, two Sony 100” displays and ten Samsung 22” displays for each posi�on at the dais. For audio, WAVS installed a new digital signal processor system, gooseneck microphones for each dais posi�on, a 4-channel wireless microphone system with handheld microphones and beltpack/lavalier microphones and an assis�ve listening system for ADA compliance. For control of the system, a 21.5” touchscreen was installed. WAVS also installed eight Newtek UHD PTZ Cameras controlled by a Skaarhoj Camera controller in the control room.

The control room was ou�i�ed with a NEWTEK Tricaster video produc�on system, Blackmagic Hyperdeck Studio HD Plus recorder & Web Presenter and a LiveU Solo streaming encoder for live streaming to YouTube.

The training room was ou�i�ed with two 9400 lumen DLP projectors, a new digital signal processor system, a wireless microphone system, a ceiling-mounted microphone array, an updated 4-channel amplifier, and 10.1” touchscreens. In the conference rooms, WAVS installed Samsung 75” displays with Barco clickshare and USB web conferencing cameras. Inside the atrium, a 2x2 video wall was re-u�lized with the new system.

CVWD also purchased three years of the WAVS Service/Preventa�ve Maintenance contract upfront.

Date Completed: March 2024 Price: $755,000

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Las Virgenes Municipal Water District
Boardroom & Control Room
Project Highlights:

Project Summary:
• 85” 4K UHD Display
• 75” 4K UHD Display
• Two Displays on Portable Carts
• Ten 22” Dais Displays
• PTZ Cameras
• BlackMagic Web Presenter & Live Streaming
Las Virgenes Municipal Water District awarded Western Audio Visual & Security the design-build project contract to upgrade the audio-visual system in the boardroom and control room.

In the boardroom, WAVS installed an 85” 4K UHD display, a 75” 4K UHD display, 2 OFE displays on portable carts to support addi�onal viewing in the rear of the room, and ten Planar 22” displays for each posi�on at the dais. For audio, WAVS installed a new digital signal processor system, gooseneck microphones for each dais posi�on, a 4-channel wireless microphone system with handheld microphones and beltpack/lavalier microphones and an assisted listening system for ADA compliance.

For control of the system, a 22” touchscreen was installed. WAVS also installed three 20x PTZ Cameras throughout the Boardroom controlled by a Blackmagic video controller. The control room was also ou�i�ed with a Blackmagic video produc�on system, Blackmagic Hyperdeck Studio HD Plus recorder and Web Presenter. One 32” Samsung display is mounted in the control room to act as the mul�-view monitor for the produc�on system.

This mul�-view will allow the operator to view and route all cameras and presenta�on sources.

Las Virgenes Municipal Water District also purchased one year of the WAVS Service/Preventa�ve Maintenance contract upfront.

Reference: Andrew Spear
Email: [email protected]
Phone: (818) 251-2156
Date Completed: May 2024 Price: $197,000

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Section II: Personnel
Proposed Project Team

HAILEY SCHELLIN

ACCOUNT MANAGER

SHELBY TOAL

PROJECT MANAGER

RYAN BAUMGART

PROCUREMENT

GEO CORONA

PROJECT CLOSER

DANNY BERMUDEZ

SUPERINTENDENT

KEVIN MATUTE

TECHNICIAN

JOSH BARBA TECHNICIAN

MIGUEL MEZA

TECHNICIAN

COLIN LAYMON

TECHNICIAN

ERIK WILSON

ENGINEER

KEVIN MAHKORN

SERVICE MANAGER

JAY SCHELLIN

PROGRAMMER

RANDI ELLIS

CAD/DOCUMENTATION

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PROJECT TEAM &

KEY PERSONNEL

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PROJECT TEAM:

KEY PERSONNEL
JAY SCHELLIN, General Manager
Jay has over 38 years of experience in the audiovisual industry. In 1986, Jay started J.O.S.

Projection Systems, Inc. which provided integrated system solutions to a diverse clientele. Some of these clients included: NASA, JPL, Intel, Hughes, Motorola, Northrop, Charles Schwab, as well as all branches of the military. With offices in Los Angeles, San Diego and Phoenix, J.O.S. primarily served the Southwestern U.S. In 1998, J.O.S. was acquired by the largest audiovisual company in the U.S. to transition them into the System Integration business. As part of the sale, Jay remained on board until 2001 as Vice-President of Systems Integration Group. In 2005, Jay started Western Audio Visual where several employees followed, due to Jay’s loyalty and leadership skills. Upon building a reputable name in the AV industry with Western Audio Visual, Jay expanded the company by acquiring a security business as well, where Western Audio Visual & Security is now well-known among both industries. Jay is an alumni of Pepperdine University, where in his senior year, he was drafted by the Oakland Athletics. His career with the A’s lasted three years at which time he began his career outside of baseball in the mainframe division of National Semiconductor.

ERIK WILSON, Design Engineer, CTS-D, DMC-E, DMC-D, BE2, Biamp Tesira Erik has over 30 years of experience in the audiovisual industry and is considered by many in the AV industry as one of the top engineers in the country. Erik started his career in the audiovisual industry with Ampro in Florida before moving to California and working with J.O.S.

Projection Systems. He has also traveled all over the world for British Petroleum designing and fine-tuning Control Room Displays utilizing edge blending. He has performed many different jobs in the audiovisual world including, Final Setup Technician for CRT projectors, Service Technician, Project Manager, System Designer, System Sales, Engineer and is now currently a Design Engineer at Western Audio Visual & Security. He has an AA degree in Electronics and many certifications including those from Biamp, Crestron, Christie, AMX, Panasonic and more. Erik also holds a CTS-D certification from AVIXA and DMC-E from Crestron Electronics. He has designed many high-profile projects including: Eastern Municipal Water District, City of Glendora, City of Anaheim, Fandango, City of Temecula, Viasat, Intuit, Too Faced, Children’s Hospital of Orange County, City of San Marcos and City of Brea. He specializes in projects ranging from $750,000 to $2,000,000+.

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JENNIFER BROWN,
Jennifer has over 30 years of experience in the audiovisual industry. Her extensive career includes positions as a Senior Account Manager, Senior Sales Engineer, and Senior Sales Consultant with prominent AV integrators. She holds a Bachelor of Arts from the University of California at Santa Barbara, and has completed numerous AV manufacturer training courses. Jennifer takes great pride in working closely with her clients to provide and implement high quality, highly effective AV solutions to a wide range of customers and markets. Jennifer also sits on the Los Angeles based non-profit Bresee Foundation Board of Directors and Blind Children’s Center Board of Directors.

HAILEY SCHELLIN,
Hailey has worked in the audiovisual industry for 10 years as an Account Executive for Western Audio Visual & Security. While at Western, she has become the expert in government contracts and has contracted with over 120 municipalities. Hailey stands out in the industry because of the relationships she garners with her clients and how she oversees the client is receiving exactly what they want from start to finish of each project. Hailey specializes in Council Chambers, Boardrooms, Traffic Management Centers and Emergency Operations Centers. Some of Hailey’s key accounts include: City of Anaheim, City of Ventura, Coachella Valley Water District, City of Buena Park and Orange Police Department. Hailey graduated from the University of Arizona with a Bachelor’s degree in Communications and a minor in Business.

Account Manager
Account Manager

STEPHEN WISNER,
Stephen has over 29 years of experience in the audiovisual industry. Stephen has worked as an Installer, Programmer, Project Manager and Sales Representative in the AV market, providing audio/video integration services and consulting to end-users. Because of his work ethic and detailed approach to project design and integration, Stephen has an excellent reputation in the industry. Stephen puts a strong emphasis on customer service which is why he has a long record of successfully guiding local and national clients with their audiovisual desires and needs. Stephen’s passion for low voltage integration and his focus on audiovisual design trends provides a welcomed approach on projects by project professionals and clients alike. Stephen holds multiple certifications including with Crestron, Biamp, Cisco, Listen, Polygom and Mersive.

Account Manager, DMC-D, DMC-D-4k, Biamp, Cisco, Listen, Polygom, Mersive PROJECT TEAM:

SALES
STEVE HOLLINGSWORTH, Account Manager, DMC-D
Steve has over 30 years of experience in the audiovisual industry. Steve started out with J.O.S.

Projection Systems in 1994 and was part of the group that was acquired by MCSi in 1998.

While there, he ran the most successful region in the company. He has worked as a System Designer, Salesperson, Project Manager and Regional Manager in the AV industry. His experience working on large, high-profile projects has impressed industry peers as well as clients. Due to his broad technical knowledge, Steve has the ability to solve complex integration challenges. The key phrase “Experience is Golden” certainly applies to him, and gives his clients the greatest benefit of all. Steve graduated with a Business Administration degree from San Diego State University and began his career with the San Diego Padres as a Project Manager in the Stadium Operations Department. Steve’s client list includes, but is not limited to: Northrop Grumman, Viasat, Intuit, Children’s Hospital of Los Angeles, University of California Riverside and County of San Diego.

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KEVIN LAYMON,
Kevin has over 10 years of experience in the audiovisual industry. Kevin started in the industry in 2014 working as an Installation Technician and was quickly promoted to Lead Technician. His attention to detail and communication skills led to yet another promotion as Project Closer. He now works as a Sales Engineer for Western Audio Visual & Security, a position he continues to excel at. Kevin is responsible for trouble shooting, testing and configuring the audio visual system for final sign-off by the customer and/or the consultant. Kevin is best known for his attention to the client, and has been known to drop what he is doing in order to help clients when they are in a pinch or in need of immediate troubleshooting or assistance. He is both Biamp and DMC-D certified. Kevin has worked on many high-profile projects including: Taco Bell corporate headquarters, Claremont McKenna College, City of Goleta, City of Ventura, City of Brea, City of Santa Barbara, New York Life, Intuit and Children’s Hospital Los Angeles.

Engineer, DMC-D, Biamp Tesira
RANDI ELLIS, CAD Engineer, CTS
PROJECT TEAM:

ENGINEERING
Randi has over 30 years of experience in the audiovisual industry. Randi is well-known amongst the industry for her expertise, but is also known because she was the first female in the audiovisual industry to earn the CTS certification. She started in the industry in 1995 as a sales support specialist at Extron Electronics where she managed all GSA sales to the U.S. as well as sales and training to the Northeast region. Since 2002, she has worked for large integration companies as a CAD Engineer developing system design package standards. Before becoming a CAD Engineer, she performed functions in systems integration such as Systems Integration Coordinator and Service Dept. Coordinator. Because Randi had knowledge in audiovisual systems before learning AutoCad, it gives her a unique advantage in being able to understand projects thoroughly. Because of this advantage, Randi can create drawing packages from as little as a list of equipment.

PHIL ALDERSON,
Phil has over 20 years of experience in the audiovisual industry. Over his 20+ years of experience in the audiovisual industry, Phil has had many different job functions including Installation Supervisor, Project Manager, Field Engineer and Sales Engineer. Because of his significant experience, Phil continued to work his way up in the industry, where he is now the acting Director of Engineering at Western Audio Visual & Security. Phil is known around the office for his “can-do” attitude and his willingness to offer his expertise on especially challenging projects. Phil has multiple certifications including: Clearone, Lutron, AMX, Biamp, SVSi, QSC, Scala and Polycom. He has been a part of projects ranging from corporate, government, higher education, as well as performing arts. Some high-profile projects Phil has headed include: Taco Bell, Herbalife, New York Life, Too Faced Cosmetics and various colleges throughout southern California.

Director of Engineering, CTS-I, CCNA, DMC-D, DMC-T, BE2, DM-NVX, CTICSD, CTS, Biamp Tesira

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JAY P. SCHELLIN,
Jay has over 10 years in the audiovisual industry. Jay started his career in the AV industry as an installer, working his way up to become a field engineer and programmer. Jay has an AA degree in biological and physical sciences and mathematics and has experience programming for Crestron, AMX, Biamp, Q-SYS, Shure and more. Jay approaches every project with an upbeat attitude and has experience working on projects ranging from corporate, to military to city council chambers. While working at Western Audio Visual & Security, several customers have reached out to Jay’s managers to compliment Jay’s responsive and professional nature. Jay was also responsible for upgrading the NATO Response capabilities of Northrop Grumman, the Emergency Operation Center for the City of Orange Police Department, John Wayne Airport, and the City of Murrieta. Jay has also worked heavily on council chamber programming and commissioning including 35+ city and county chambers some of which are: County of San Bernardino, City of Ventura, City of Chula Vista, City of Temecula, City of Orange and more.

Sales Engineer, DMC-D-4K, CTI-CTF, CTI-P301, CTI-FUSION-P, CCI-CCT

EDGAR CARRILLO,
Edgar has over eight years of experience in the audiovisual industry. Edgar started his career in the audiovisual industry as a technician at Western Audio Visual & Security and has performed multiple roles since his start. Edgar has experience in the roles of Project Superintendent, Service Technician, Closer, Field Engineer and, to his current position, as a Design Engineer.

Edgar has a BS degree in Mechatronic Engineering and holds certifications with Crestron, Biamp, QSC-SYS, NVX and Extron. Edgar brings a hardworking persistence and attention to detail to every project he works on due to his experience working in multiple facets of the AV industry. Edgar has worked on many high-profile projects throughout his career with Western Audio Visual & Security, including several council chamber projects. Some projects to note include: Fandango, New York Life, San Bernardino Valley Municipal Water District, City of Goleta, City of Temecula, Claremont McKenna College, and more.

Design Engineer, DMC-4K-E, Biamp Tesira, QSC, NVX-N, Extron PROJECT TEAM:

ENGINEERING

GEO CORONA,
Geo has 18 years of experience in the audiovisual industry. Geo began is career in the audivisual industry while working 13 years in residential AV where he then transitioned into commercial AV. Prior to coming to Western Audio Visual & Security, Geo worked for two years as the lead installer and foreman for U.S. embassy projects. After working in installation for many years, Geo worked his way up into programming and technician work. Geo has multiple certifications including: a CTS, CTI-P 201 and smart graphics certifications, DMC-T, DMC-D, and DMC-E for digital media, and is an Extron Control Specialist.

Programmer, CTS, CTI-P 201, DMC-T, DMC-D, DMC-E

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GARRETT SMITH,
Garrett has over three years of experience in the audiovisual industry. Garrett started his career at Western Audio Visual & Security as an installation technician, while attending college at Concordia University, Irvine. After graduating from Concordia University with a Bachelor’s degree in Communication, Garrett returned to Western Audio Visual & Security to work full time, and has worked his way up into a Project Manager position. Prior to Garrett arriving at Western Audio Visual & Security, he was a Corporal in the Marine Corps for four years. During his service, he provided logistics and operational planning for electrical systems. He has worked on many highprofile projects ranging from corporate to education including: Cal State Fullerton, AZTEC Engineering, EA Sports, Arizona Sports Foundation and more.

Project Manager
Shelby has over 25 years of experience in the audiovisual industry. He started his career at MCSi and has worked for a couple other large integration companies before arriving at Western Audio Visual & Security in 2010. He is Western’s Senior Project Manager designated as the training coordinator for all new hires. Before joining the audiovisual industry, Shelby was a Sergeant in the Marine Corps for six years. His experience covers a full range of projects starting with simple systems and then, in the past 10 years, spent fully on large-scale projects. Some of these projects include: Herbalife - LA Live ($1.5 million), Taco Bell ($1 million), UCLA Medical Center, USC Medical Center, Mayo Hospital, City of Hope, UC Irvine, Claremont McKenna College and Intuit.

PROJECT TEAM:

PROJECT MANAGEMENT
SHELBY TOAL, Senior Project Manager, PMP, DMC-D

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KEITH HOWARD,
Keith has over 24 years of experience in the audiovisual industry. Keith started in the audiovisual industry in 1999 as an Applications Engineer for Samsung Electronics. In 2008, he moved to Crestron Electronics where he worked as an Instructor for Certified Programming and DigitalMedia Certifications. He joined Western Audio Visual & Security in 2015 as a Senior Service Technician. Keith holds multiple certifications including certifications for Crestron Programming, Crestron DigitalMedia, QSC, Q-SYS and DSP Product Line. Keith’s vast audiovisual knowledge and experience make him a valuable asset in the field for, not only our service department, but for our integration department as well. Having Keith on our team gives us an advantage because we have the flexibility to make programming changes immediately rather than having our client wait for a programmer to be available.

Senior Service Technician Programmer, CTS, DMC-D, DMC-E, DMC-T, BE2, QSC, Q-SYS Certified

RAY STEVENS,
Ray has over 25 years of experience in the audiovisual industry. Ray started in the audiovisual industry in 1998 as an engineering assistant. He has performed many job functions over the past 18 years including Installation Technician, Service Coordinator, Inside Sales and Project Management. Ray holds certifications for Crestron Programming, Crestron DMC-D, Hilti and OSHA. Some of his clients include: Intuit, American Career College, Citrus College, Children’s Hospital of Los Angeles and Irvine Ranch Water District.

Service Technician, DMC-D, BE2
PROJECT TEAM:

SERVICE

KEVIN MAHKORN,
Kevin has over 17 years of experience in the audiovisual industry. Kevin started in the industry in 2007 working as a Project Coordinator. He worked directly with the project management and engineering teams on all new and existing projects. His attention to detail, knowledge of installation requirements in the field and coordination with end users made Kevin an integral part of the technical services department. In 2009, Kevin was promoted to Service Manager where he was tasked with building and maintaining a fully functioning service department - something he has done nothing but excel and exceed expectations with. Kevin has received great praise from clients and colleges due to his constant and outstanding customer service and support. He has a loyal following of customers and is recognized by many of our industry suppliers as the top in his field. Suppliers continue to steer their service business Kevin’s way since it has had such a positive effect on their business. Kevin has worked on many high-profile projects such as: Taco Bell corporate headquarters, Herbalife LA Live, Metlife, WATG, Intuit, Children’s Hospital Los Angeles, Citrus College, Cerritos College and Bank of America.

Service Manager, DMC-D

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Orange – Los Angeles County San Diego County Arizona
1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040
Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747 www.wav1.com
SECTION III – DETAILED APPROACH AND

METHODOLOGY
Our approach starts with hiring the most qualified people. Your Project Manager, Shelby Toal, is one of only two in Southern California that has the prestigious PMP Certification. He is also a 20-year veteran of the Audio-Visual Industry. Our Lead Design Engineer, Erik Wilson, has the most proven experience with Boardroom and Council Chamber projects, and their correlating overflow spaces. Western A/V & Security (WAVS) has become very familiar and understands that each Municipality project has unique needs. Erik has become recognized as the “go to” Engineer for Consultants and Suppliers in the niche world of Municipality Boardroom style projects. His vast knowledge of the Signal Distribution Systems and Broadcast Systems are what set his skills apart.

In the design/build approach, our Sales Team (Rep. & Engineer) will sit down with the client to develop the clients’ wants and needs for each space. Once this is complete, our team develops a bill of materials and scope of work for each space. This is reviewed with the client to ensure that it meets all the requirements for the project. This applies to your project as well.

We start off all projects with a Kick-off meeting to ensure that all parties have reviewed the scope of work together. The better the Scope of Work, the better the project is executed. At this meeting we will provide the client with one point of contact at our company. Once a fully executed copy of a contract or a PO is delivered to WAVS, Shelby Toal will be the main point of contact for the City of Hemet. We like to provide our client with one point of contact to ensure that communication will flow at a swift pace.

Our team follows the steps in our System Milestone Schedule to ensure nothing is forgotten or left behind. Depending on the project needs, our Project Manager will be on-site to provide daily or weekly updates on the project.

Once we have completed the implementation and testing, there is another critical piece which is the training. Over the years we have found out that the best Training comes from the Engineer who worked with the client to design the system and implement the system. It eliminates all the questions of “Why” since both parties were part of the design, changes, deletions, adds, etc.

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Orange – Los Angeles County San Diego County Arizona
1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040
Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747 www.wav1.com
Personnel Staffing Plan
When it comes to Municipality projects, our Project Manager (PMP), Shelby Toal, will put his best men forward on the job. Due to our experience and extensive resume in Municipality projects, WAVS understands the urgency and niche quality to these systems. Our Engineers & technicians truly enjoy working on Municipality projects, since we have become the experts in these systems.

If there is a change in management on the project, WAVS would contact the City of Hemet directly to let them know. We differ from other companies in the fact that we have two Project Managers that are aware of all ongoing projects.

Project Controls
Our 30 years of experience working with Cities, Counties, and Municipalities has given our company a competitive edge in this niche market. Our company has found that one major key in controlling our project costs for these projects starts with a well-defined scope of work.

We then have our Project Manager review that well-defined scope of work with the client in the kick-off meeting.

Our team utilizes real-time information on our server. So, if any changes are made on our Bill of Materials, Schedule, Drawings, Programming, Engineering, etc, everyone can see the exact changes in real time. The Project Management Software also alerts the team of these changes once they have occurred.

Our warehouse manager also updates the system with equipment and shipping updates, so our field supervisors have real-time status on every item in the system.

Our field team utilizes TAG Software, which helps provide daily tracking of progress on all areas of the project including off-site & on-site installation, drawings, and engineering. We can show you this software in an interview.

In regards to accurate and timely invoices, our Project Managers review and approve of all Billings before they are sent out, Tuesdays or Fridays.

All of our real-time information systems can be demonstrated or discussed in more thorough detail during an interview.

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Orange – Los Angeles County San Diego County Arizona
1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040
Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747 www.wav1.com
In-Shop Assembly and Fabrication
Once a technician is hired at WAVS, the first thing they learn about is the importance of our in-shop assembly process. In fact, WAVS has a room dedicated to in-shop assembly. In this room, our technicians will build and wire racks prior to coming on-site. In addition, they can load and test code before bringing the racks and equipment on-site. This process is crucial and ensures that the on-site installation will go much smoother. Our technicians have a list of tests to perform before they can bring a rack to the jobsite. The Lead Technician will verify that his team has performed all of those tests required.

Our Project Managers hold monthly and private meetings with each one of our technicians. In these meetings, they can be randomly tested on WAVS in-shop assembly process.

At that time, they will also inform the Project Managers of any specific areas where they hope to improve. These private monthly meetings give our Project Managers insight into each Technicians’ individual strengths. Based on those individual strengths, he will put them in specific courses to receive accreditations & certifications in that specific field of knowledge.

Testing & Acceptance
Aside from all the good preparation needed on the front-end, one of the most critical elements will be testing.

Our technicians utilize a quality control checklist, to ensure that all new items of the system are working properly. Please see this checklist attached. The Lead Technician will always verify that his team has completed each item on their checklist.

In addition, our Project Manager will perform multiply quality audits throughout the installation of this project. Please see the quality audit form attached.

Upon final project walk through, the PM (Project Manager) or PE (Project Engineer) will provide final sign off on the quality control checklist.

Once the installation and testing phases are complete, training will be scheduled.

Timeline for Implementation
From receipt of the PO, Western A/V requires 4-6 weeks to order and receive all gear required to complete the Project. Once all gear has been received and verified to be in good condition, WAV will require 4 weeks un-interrupted in the Chamber to complete our work, as well as the work of our sub-contracted Electrician.

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Orange – Los Angeles County San Diego County Arizona
1592 North Batavia Street, Suite 2 445 Marine View Drive, Suite 300 4636 E. Elwood, Suite 12 Orange, CA 92867 Del Mar, CA 92014 Phoenix, AZ 85040
Phone#: (714) 637-7272 Phone#: (760) 438-1200 Phone#: (602) 675-5575 Fax#: (714) 637-7330 Fax#: (760) 438-0066 Support#: (602) 767-6747 www.wav1.com
Service & Preventative Maintenance
Attached, you will find the details of the Service / Preventative Maintenance contract provided by Western A/V. Western A/V has included five (5) Years of our Service/ Preventative Maintenance Contract within the Grand Total of our Base Bid Pricing.

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1592 North Batavia Street, Suite 2 12707 High Bluff Drive, Suite 200 Orange, CA 92867 San Diego, CA 92130
Phone#: (714) 637-7272 www.wav1.com Phone#: (760) 438-1200 Fax#: (714) 637-7330 Fax#: (760) 438-0066
Audio/Visual System
for The City of Hemet Council Chamber

SCOPE OF WORK
General – Western A/V will provide and install all necessary components to upgrade the Audio/Visual systems in the City of Hemet. After completion of the project, as-built documentation will be delivered. This includes all drawings, DSP programming, uncompiled source control code, and electronic copies of all user manuals. Training sessions will be provided to all necessary personnel.

Council Chamber
Display System:

The video system that Western A/V has proposed in this proposal will incorporate a variety of Samsung and Planar displays to ensure optimal viewing for our presentations and listed sources. The setup will feature a full matrix routing system, allowing all sources to be accessible at all destinations. Additionally, the system will include an option for "Route to All" in the custom programming to enhance flexibility. For video transmission, the system will utilize the latest Crestron AV over IP technology to ensure seamless video and communication between devices.

Display System
Western A/V will provide and install the following displays:
• Two (2) LG 86” displays on each side of the Chamber. One will be pole mounted where the previous projection screen would come down. The other 86” display will be wall mounted near or where the current map is on the right wall of the Chamber. • Eight (8) Planar touchscreens will be located at the Dais positions. The dais area will be a routable destination and allow council member to toggle between the live presentation feed and the agenda/voting interface utilizing the touch function on the Planar monitor. • Eight (8) Bluefin 20.9” displays as digital name signs on the dais. These nameplates will be controlled by the Crestron control system.

Signal Distribution System:

The following Sources will be routable to the room displays:
• One (1) Wireless Laptop Connection via Airmedia and associated dongle. Wireless presentation will be available anywhere inside the chamber.

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1592 North Batavia Street, Suite 2 12707 High Bluff Drive, Suite 200 Orange, CA 92867 San Diego, CA 92130
Phone#: (714) 637-7272 www.wav1.com Phone#: (760) 438-1200 Fax#: (714) 637-7330 Fax#: (760) 438-0066
• Eight (8) Dais Decoder will all receive the presentation feed as well as being able to locally view an attached PC for voting.
• Four (5) Decoder Destinations: Left Display, Right Display, Lobby, Broadcast, Clerk Monitor Preview.
• Five (6) Presentation Sources: Lectern, Clerk PC, Zoom PC, Wireless Presentation, Broadcast, Voting Server (provided by an OFE ICompass computer) Audio System:
• Western A/V & Security will provide, install and custom DSP program the audio system. A combination of Biamp Tesira FORTE DSPs will be installed to handle all audio routing, echo cancellation, and audio tuning. This system will also provide audio conferencing (SIP-based VoIP) as well as USB audio for the web-conferencing PC. • Western A/V & Security will provide and install eight (8) surface mounted speakers facing the audience on the inside side of the soffit. Four (4) will be on the Left side, and the other four (4) will be on the right side.
• Western A/V & Security will provide and install a new 4-channel amplifier to provide proper amplification and zoning to all speaker zones.
• Western A/V will provide and install a total of nine (9) new gooseneck shock-mounted microphones for each position at the dais
• Western A/V will provide and install a total of nine (9) new touch capacitive microphone mute switches in front of each gooseneck microphone on the dais. The touch capacitive switches have LED color indicators to depict microphone mute status (Red = Muted, Green = Live). • The vendor will provide and install a total of nine (9) desktop speakers for local reinforcement at the dais. These speakers will be setup in a MIX/Minus configuration to allow maximum gain before feedback.
• Western A/V will provide and install three (3) handheld microphones that can be used simultaneously, if needed.
• Western A/V will provide and install five (5) new wireless desktop gooseneck microphones for staff locations.
• The vendor will provide and install One (1) Listen Technologies Assistive listening systems will be installed to provide ADA compliance.
• Western A/V to provide the ability to have discreet communication between the clerk and the broadcast room. This will utilize headphone jacks and provided headphones at each location for 2-way communication.

Control System:
• Western A/V will provide and install a 22 touchscreen for the Board Secretary/Clerk’s position. This touchscreen will provide ease of control over the entire AV system.

Control will include, but not be limited to; powering displays on and off, adjusting

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1592 North Batavia Street, Suite 2 12707 High Bluff Drive, Suite 200 Orange, CA 92867 San Diego, CA 92130
Phone#: (714) 637-7272 www.wav1.com Phone#: (760) 438-1200 Fax#: (714) 637-7330 Fax#: (760) 438-0066
volume levels, control of microphone mute/levels, lighting control and routing of AV sources. This will also include a preview of the program feed. • Broadcast Operators position will utilize a X-Panel to provide ease of control over the entire AV system. Control will include, but not be limited to; powering displays on and off, adjusting volume levels, control of microphone mute/levels, lighting control and routing of AV sources.
• Lighting control of the council chamber will be on a preset recall operation. Lighting systems will not be programmed by AV contractor but may be recalled via LAN/IP communication if needed.

Broadcast System
• One (1) 55” display will be wall mounted to serve as the Multiview monitor. • Two (2) Dell PC’s will be provided as the “Engineering PC” to manage the city provided Photoshop account to be imported into the Black Magic switcher for lower thirds graphics. This ENG PC will also host the custom audio controls for broadcast Audio that feeds the public channels as well as all necessary software programs for broadcast operation and automation.
• One (1) Tascam network recorder will be installed.
• One (1) Panasonic camera controller will be provided for camera operation and preset recalls as well as color balance and visual settings.
• Four (4) Panasonic cameras will be installed in the council chamber for broadcast operations. Exact locations T.B.D with City of Hemet approval. • The backbone of the broadcast system will be leveraged by (1) Black Magic ATEM 1 M/E Advanced Panel paired with the 1 M/E Constellation 4K production switcher. This system handles and manages all broadcast operations such as multiview preview/program, PIP, lower thirds graphics transitions., etc. • Teranix mini converters will be used to convert HDMI & SDI as needed to properly allow signal flow through the broadcast system.
• A Decimator will be used to down-convert HDSDI and 4kSDI into composite for local channels.
• An Epiphan pearl will be installed to manage streaming and high-quality video recording with a Samsung SSD to keep physical copies of recordings. • One (1) new broadcast console will be installed in the room behind the chamber for the broadcast operator.

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1592 North Batavia Street, Suite 2 12707 High Bluff Drive, Suite 200 Orange, CA 92867 San Diego, CA 92130
Phone#: (714) 637-7272 www.wav1.com Phone#: (760) 438-1200 Fax#: (714) 637-7330 Fax#: (760) 438-0066
Lighting System
• Four (4) litepanels light fixtures will be mounted on a lightbar facing the dais with a Doug Fleenor DMX controller.

Broadcast Automation System
The broadcast automation system will be hosted by a suite of Tightrope hardware and services to provide an complete solution for the following:
• Automation via Cablecast web browser for “On Air” switching • “Bulletin Board”
• Live Streaming Solution
• Single HD SDI output for PEG channels (down converted as needed) • 1000 Hour block of Closed Captioning Services
Lobby:
• Western A/V will provide and install a 65” display in the Lobby. • The Lobby display will be capable of showing the live feed from the broadcast system. • Western A/V will provide and install a sound bar underneath the display.

Subcontracted Electrician:
• Western A/V has included a subcontracted electrician for all C-10 High Voltage requirements.

Miscellaneous:
• The vendor will provide a new 44RU equipment rack in the broadcast space. • Qty (1) Netgear POE+ managed switch will be installed & configured to support the AV system. This switch will be configured/maintained by Western A/V. • Any additional network connections requiring city and/or internet will be provided by the city IT department.
• Western A/V will provide and install a BRG digital clock. The clock wil be 12Wx6"H with a number height of 2.5" and a viewable distance of 75'. • Western A/V will provide and install all necessary cabling, cable labels, extenders, connectors, power strips, fans, and hardware to install a turn-key system in the council chambers, Broadcast Control Room, and Lobby.

Exclusions from Project:
 Patching and painting of surfaces (unless damaged).

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1592 North Batavia Street, Suite 2 12707 High Bluff Drive, Suite 200 Orange, CA 92867 San Diego, CA 92130
Phone#: (714) 637-7272 www.wav1.com Phone#: (760) 438-1200 Fax#: (714) 637-7330 Fax#: (760) 438-0066
Training:

Western A/V has provided all training requirements asked of vendors within the RFP. Due to Western A/V's extensive experience with these projects, WAV understands that the City may request additional training and WAV has no issue with those requests. In addition, please note that Western A/V will be onsite for the first "go-live" Council Meeting back within the Chamber after our work has been completed.

SERVICE/PREVENTATIVE MAINTENANCE:

Western A/V has included five (5) Years of our Service/Preventative Maintenance Contract within the Grand Total of our Base Bid Pricing.

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QUALITY AUDIT
Project Title: Date Prepared:

Project Auditor: Audit Date:

Area Audited
Good Practices to Share
Areas for Improvement
Project Project processes Project documents
Product Product documents Product requirements
Approved change
implementation
Corrective or preventive
action implementation
Defect/deficiency repair
Quality Management
Plan
Organizational
policies
Organizational
procedures

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QUALITY AUDIT
Deficiencies or Defects
ID Defect Action Responsible Party Due Date
Comments

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Wiring & Terminations
Pass / Fail Lead Tech
Initials
PM/PE
Initials
- All video connections tested & functional
- All audio connections tested & functional
- All control connections tested & functional
- All Digital Media cabling tested & functional
- All data connections tested & functional
- Heat shrink used on cabling (where applicable)
- All wiring snake-skinned and zip tied
- Cables/terminations labeled correctly
Describe any issues below:

Testing (Manual Routing, Keypads or Remotes)
Pass / Fail Lead Tech
Initials
PM/PE
Initials
Presentation Sources:
- Dedicated PC
- Laptop Interface 1
- Laptop Interface 2
- Additional Laptop Interfaces?
- DVD / VHS
- CATV or Satellite TV
- DVR and audio recorder (recording VTC or local presentation) - Other
- Other
Describe any issues below:

WAV Quality Control Checklist

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Microphones:

Pass / Fail Lead Tech
Initials
PM/PE Initials
- Test each individual table microphone.
- Test presenter microphones (i.e. wireless lav / handheld) Describe any issues below:

Audio Conferencing:

Pass / Fail Lead Tech
Initials
PM/PE Initials
- Make a point-to-point audio call.
- Test conference call (minimum of 3 parties on the conference) Describe any issues below:

Video Conferencing:

Pass / Fail Lead Tech
Initials
PM/PE
Initials
- Make a point-to-point video call.
- Make a multi-point video call (minimum of 3 video sites) - Send VGA/content sharing
Describe any issues below:

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Workmanship:

Pass / Fail Lead Tech
Initials
PM/PE Intials
- All A/V cabling tied up & off ceiling grid
- Speaker grills all facing same direction
- Ceiling tiles not damaged from installation
- Remove ALL trash from the jobsite
- Wipe down ALL displays & equipment (no fingerprints)
- No drywall dust or ceiling debris left in room (carpet, countertops, etc.) - No scratches inside of credenza’s due to racks being pulled in/out - Projectors properly aligned on projection screen (top/bottom & side/side) - Displays mounted correctly and level.
- No scratches on table due to table box, Mic installation, etc. - Wall plates, keypad, etc. installed straight, tight, and with no viewable drywall damage
- No fingerprints on walls surrounding displays / AV equipment - Pass through plates used behind displays / credenzas / anywhere cables come through a wall
- Rack neatly wired & labeled correctly
- Is the credenza hot?
- Blank Plates installed in empty spaces
- AAV ID Plate placed on racks
- Manuals, warranties, etc. brought to AAV for Closeout process -Line drawings left with on-site in equipment rack for Engineer - Remotes, etc. (batteries, spare VGA cables) passed to client (note name and location)
- Leave any proprietary tools/parts onsite (security screw drivers, ect.) Describe any issues below:

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1 WESTERN AUDIO VISUAL
Service Plus
1592 N. BATAVIA ST ORANGE, CA 92687 PHONE: (714) 637-7272 FAX: (714) 637-7330 Owner & Contract Holder:

Equipment Location:

Contact:

Billing Address:

Billing Terms:

Agreement Premium: $
Effective Date:
100% due upon acceptance, NET 30.

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2 EXTENDED WARRANTY PLANS

SERVICE PLUS BENEFITS

PROACTIVE PREVENTATIVE MAINTENANCE
VISITS

EMAIL &TELEPHONE RESPONSETIMES
(PRINCIPLE PERIOD OF MAINTENANCE**)

TELEPHONE TECHNICAL SUPPORT
(PRINCIPLE PERIOD OF MAINTENANCE**)

ON-SITE TECHNICAL SUPPORT RESPONSES
(PRINCIPLE PERIOD OF MAINTENANCE***)

ON-SITE TECHNICAL SUPPORT RESPONSES
(NON-PRINCIPLE PERIOD OF MAINTENANCE***)

COMPLETE EQUIPMENTREPAIR AND/OR

REPLACEMENT

GROUND SHIPMENT

EXPEDITED SHIPMENT MANUFACTURER

SOFTWARE

UPDATES/UPGRADES OPTIONALUSER

SYSTEM TRAINING

PRIORITY SERVICE STATUS

MANUFACTURERREPAIR CASE

MANAGEMENT

SYSTEMS OPERATOR

LABOR FOR PROJECTOR LAMP

REPLACEMENT

DISCOUNTED PURCHASE ON PROJECTOR

L A M P S
UP TO FOUR (4) VISITS PER YEAR
RESPONSE WITHIN FOUR (4) HOURS

INCLUDED
12 BUSINESS HOURS
$120.00 PER TECH/HOUR, 3-HOUR MINIMUM,
$180.00 AFTER HOURS, $240.00 SAT. & SUN.

INCLUDED

INCLUDED

ACTUAL COST

INCLUDED
INCLUDED, TWO (2) SESSIONS

INCLUDED

INCLUDED
$95.00 PER TECH/HOUR

INCLUDED
15% Discount

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2 I. COVERAGE
Western Audio Visual, upon the receipt and acceptance of YOUR application, will repair or arrange for the repair of YOUR COVERED EQUIPMENT as necessary when such repair is due to a MECHANICAL OR ELECTRONIC BREAKDOWN OR FAILURE during the CONTRACT PERIOD. WAV agreement is subject to the satisfaction of all terms and conditions of this CONTRACT. All repairs and replacements will be with new or remanufactured parts and components as decided by Western Audio Visual.

II. WHAT IS COVERED
A. Parts Repair/Replacement: All parts for the COVERED EQUIPMENT are covered by this CONTRACT except as excluded by Article IV of this CONTRACT.

B. Labor for Repair: All labor for repairs of COVERED EQUIPMENT is covered under this CONTRACT, except as excluded by Article IV of this CONTRACT.

On-site service hours for this CONTRACT are from 8:00 a.m. to 5:00 p.m. PST Monday through Friday. We will provide on-site labor within 12 hours from the time of the original service call. Work must begin and end within these on-site service hours or telephone support hours, based on the service being provided. Work, which is performed outside these hours, is billable at $180.00 per hour, door-to-door Monday through Friday and $240.00 per hour Saturday and Sunday. By entering into this CONTRACT YOU agreetoallow USto bill forOn-site service provided outsideOn-site service hours andTelephoneSupport provided outsideTelephone support hours at the corresponding rates as shown in this section. WE will request a purchase order or other form of payment guarantee for these billable services. If no payment guarantee is forwarded to US within seven days of OUR request,WE will bill YOU for this work without a payment guarantee andYOU agree to pay for these services without issuance byYOU of a payment guarantee.

C. TransportationofPartsandEquipment: WEwillpay fortransportationofCOVEREDEQUIPMENTfromtheEQUIPMENT LOCATIONto OUR shop for repair. WE will pay transportation of equipment from the EQUIPMENT LOCATION or OUR shop to the manufacturer, if manufacturer repair is required. WE will pay for transportation of parts and components ordered in connection with servicing of the COVERED EQUIPMENT. Transportation will be provided by OUR staff or by commercial carrier. If shipped by commercial carrier, it will be shipped for two-day delivery. Expedited delivery is also available, upon request. If YOU wish to have the parts expedited, YOU agree to be billed for the cost difference between the two-day delivery and the expedited delivery.

D. Preventive Maintenance: This CONTRACT includes four preventive maintenance calls per year. A preventive maintenance call is defined as a field technician visiting the EQUIPMENT LOCATION to verify proper operation of the COVERED EQUIPMENT, install any factory provided hardware updates, cleaning the heads of tape decks, returning the equipment controls to the predetermined operating levels, converging video projectors for previously established input sources, clean filters and optics of projectors, reloading existing system operating software (if required), and correcting operating conditions that are not within industry standards for operation.

If abnormal operating conditions outside industry standards are noted during a preventive maintenance call and the repair or correction cannot be accomplished during the preventive maintenance call, another repair call will scheduled to correct the noted condition.

If abnormal operating conditions outside industry standards are noted during a preventive maintenance call and the repair is not covered by this CONTRACT as noted in Article IV, WE will forward to YOU, either in written form or verbally, a description of the condition and a cost to repair.

E. Loaner Equipment: If service provided under this CONTRACT cannot bring certain types of equipment to satisfactory operating condition within four (4) working days, a loaner unit of comparable functionality will be provided at YOUR request. Loaner equipment will be provided for the following categories of equipment: Video projectors, computer interfaces, and videocassette recorders. Loaner equipment will only be provided within the limits of OUR non-allocated inventory. Loaner equipment will be provided at no cost to YOU. Loaner equipment may not be an exact match to your existing equipment and may not be compatible with YOUR mounting systems or

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3 integrated remote control systems or other components of the system. This CONTRACT does not provide for services mounting or connecting non-compatible loaner equipment to YOUR COVERED EQUIPMENT. Portable systems from OUR inventory shall be considered acceptable substitutes as loaner equipment. CRT based video projectors, LCD based video projectors, DLP based video projectors and LCD light valve video projectors shall be considered interchangeable as loaner equipment. YOU agree to be liable for the repair or replacement cost of the loaner unit due to loss or damage while the loaner equipment is inYOUR possession.

III. YOUR OBLIGATIONS DURING THE CONTRACT
A. Equipment Maintenance and Alteration: YOUmust provideUS with unrestricted access totheCOVERED EQUIPMENT for scheduled preventive maintenance visits. YOU may not alter the wiring interconnections of COVERED EQUIPMENT. YOU may not alter or modify the COVERED EQUIPMENT. YOU may not alter, repair or modify the COVERED EQUIPMENT except as expressly directed by OUR service personnel. YOU must operate the equipment as detailed in the user operations manual provided by the manufacturer with the COVERED EQUIPMENT. YOUmay not addequipment,components,wiring or otherparts totheCOVERED EQUIPMENT withoutwrittennotificationto and acceptance by US.

B. In the Event of the Failure of a Covered Component:

1. YOU must call us at 866-346-9283 or 714-637-7272. YOU must provide US with the Service Contract Number or the model of the equipment in need of service and the nature of the problem.

2. YOUmust giveUS access toallCOVERED EQUIPMENTat atimewithin the following 24hours that ismutually agreeable to bothYOU and US and is during OUR on-site service hours. If such a time cannot be mutually agreed upon, WE will schedule a service call to YOUR EQUIPMENTLOCATION at the first available time beyond the 24hour period during the on-site service hours.

3. YOU must allow US complete and unrestricted access to the COVERED EQUIPMENT during OUR service call for a length of time as requiredtorepairtheCOVEREDEQUIPMENT. YOUmustallocateenoughtimewiththeCOVEREDEQUIPMENTtotroubleshoot,diagnose, and repairthe COVERED EQUIPMENT.

IV. WHAT IS NOT COVERED
A. Parts other than the COVERED EQUIPMENT; projection screens and projection screen control devices; knobs; lamps; bulbs; trim; trim parts; cabinetry; cathode ray tubes (CRT’s); ILA optical units, DMD optical units; DLP//LCD optical units; LCD/Plasma screen panels; or batteries. Such parts will be provided toYOU at a 15% discount from OUR published price; B. Failure due to or caused by fire, failure as a result of utility services, failure as a result of poor, unconditioned or fluctuating electrical power, or natural and environmental causes such as earthquake, tornado, lightning, corrosion, flood, or other acts of God, or other causes beyondOURreasonablecontrol.

C. Failure caused by abuse, misuse, or negligence, or previously installed or used equipment which is not in good operating condition; D. Any actual, consequential or incidental damages incurred or suffered by YOU, directly or indirectly, or for economic loss, including, but not limited to inconvenience, loss of profits, loss of business revenue, loss of time, loss of equipment use, or any other economic loss of any kind whatsoever, even Western has been advised of the possibility thereof; E. Service required to diagnose YOUR complaint, failure or perceived failure if no mechanical or electrical failure was found, or was due to YOUR inability to properly operate the COVERED EQUIPMENT;

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4 F. Video projector convergence problems caused by normal electronic fluctuations which occur between scheduled preventive maintenance;
G. Control system or other software programming changes to facilitate control functions not available at the commencement of the CONTRACT.

H. Failures or faults caused by structural, mechanical, electrical, or plumbing systems or devices not installed by US and not specifically covered under this CONTRACT.

I. Inability of the Covered Equipment, due to the manufacturing design of a product or products or the integration of the system, to perform in a manner other than for what it was designed.

K. Convergence of video to a multisynchronus display device (i.e., video projector, video monitor, etc.) other than those that were convergedfor at the start of theCONTRACT. Referto the schedule of convergedsources at the endof this contract for coveredconvergences.

L. Any condition that existed prior to the start date of this CONTRACT that would have been obvious during a pre-inspection of the Covered Equipment.

M. Repairs prohibited by statute, governmental regulation, or any other law.

O. Videoconferencing equipment&softwarewarranties&upgrades (Polycom,Tandberg,Lifesize,Cisco,etc.) P. Owner furnished equipment
V. TRANSFER OF CONTRACT
This CONTRACT may not be transferred to any other party without the express written consent of Western Audio Visual and the payment of a transfer fee equal to not less than ten percent (10%) of the premium amount. Western AudioVisual may, at its sole discretion choose to accept thetransferortoterminatetheCONTRACT.

VI. COMMENCEMENT, EXPIRATION, RENEWAL & CANCELLATION

OF CONTRACT
A. Onor before thirty (30) days following the start date of theCONTRACT:

1. YOU may cancel this CONTRACT and receive refund of the full premium if no benefits have been received or if no service calls or telephone support has been provided toYOU by US.

2. If benefits have been received or if service calls or telephone support has been provided by US,YOU may cancel this CONTRACT for a refund less the cost of the service performed, based on OUR published rate schedule.

B. Afterthirty (30) days following the start date of the CONTRACT,YOU may cancel this CONTRACT. The refundshall be a proration based upon the time expired on the CONTRACT calculated to the start of the month following the notice of cancellation. All cancellations after thirty (30) days are subject to a cancellation fee of ten percent (10%) of the refund amount. To cancel this CONTRACT, YOU must submit a notice of cancellation in writing and return the complete CONTRACT to US. WE will then issue a check for the refund amount.

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5 C. If theCOVERED EQUIPMENT is not new and was not provided, installed or serviced by US,WEreserve the right toinspect the equipment within thirty (30) days of the commencement of this CONTRACT to determine if WE wish to provide the services covered in this CONTRACT. If WE determine that the equipment is not operating correctly, properly, or requires service to bring the equipment to good operating condition, WE will forward an estimate to YOU regarding the cost of such service. This service is not covered by this CONTRACT. If YOU decline to have US perform the work required to bring the COVERED EQUIPMENT up to good operating condition within fourteen (14) days of the date of the estimate,WE may, at OUR sole option,refund the full amount of the premium and cancel this CONTRACT.

D. WE may cancel this CONTRACT at any time for non-payment of the premium or if YOU do not meet YOUR obligations under Article III. If YOU do not meet YOUR obligations under Article III or do not pay the premium within thirty (30) days of OUR invoice, WE have the right to cancel this CONTRACT upon forwarding written notice toYOU. In the event of cancellation due to non-payment,YOU agree to be liable for the full cost of services and parts provided to YOU at the rates published in OUR most current rate schedule. In the event that YOU do not meet YOUR obligations underArticle III, we will provide a portioned refund based on the time expired on the CONTRACT.

E. The CONTRACT shall commence upon the receipt of a purchase order or other acceptable payment guarantee, or on the date identified on the first page of this CONTRACT, whichever is later. No CONTRACT on the COVERED EQUIPMENT work may be performed prior to the commencement of the CONTRACT.

F. TheCONTRACTshallrenew365daysafterthedateofcommencement. RepairworkontheCOVEREDEQUIPMENTwhichwasbegunprior tothe expiration of theCONTRACTshall becompleted by US.

G. ThisCONTRACTshallautomaticallyrenew. EitherYOU orWEmay decline toenterinto anewcontract.

VII. DEFINITIONS
Thewords listed below havethe following meanings inthis CONTRACT:

COVERED EQUIPMENT
Meansthe equipment for whichWE will provide service, as listed on the first page of this CONTRACT.

CONTRACT
Means this Service CONTRACT which specifies, among other things, YOURCoverage,theCONTRACTPERIOD,theCoveredEquipment.

YOU, YOUR(S)

ELECTRONIC OR MECHANICAL FAILURE AND BREAKDOWN
Means the inability of a properly maintained and operated piece of COVEREDEQUIPMENTtoperformthefunction(s)forwhichit was
designed, due solely to defects in material or faulty workmanship.

Without limitation,ElectronicorMechanicalBreakdownandFailure does not include damage due tonegligence,caused by accident,or the gradual reduction in performance due to wear and tear.

CONTRACT PERIOD
Means the period which begins on the date shown on page one of this agreement, or the receipt by us of an acceptable payment guarantee and ends on the expiration of the time limitation as set forth in thisCONTRACT.

WE, US, OUR(S)
Means Western Audio Visual
This CONTRACT is not a manufacturer’s warranty or an extension of a manufacturer’s warranty. This Service CONTRACT may provide duplicate coverage while manufacturer’s warranties are in force. This CONTRACT is not an express, implied or general warranty and is not a condition of the purchase of the COVERED EQUIPMENT.

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6 Covered Equipment
ACCEPTED BY: ACCEPTED FOR Western Audio Visual
Signature: _______________________ Signature: _________________________ Title: ___________________________ Title:(Kevin Mahkorn) Service Manager Date: ___________________________ Date: _____________________________

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15 ATTACHMENT “A”

LEVINE ACT DISCLOSURE STATEMENT
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits City Officers from participating in any action concerning a license, permit, other entitlement for use, franchise, or contract (collectively “license, permit, or contract”) if they receive political contribution(s) from a party, or its agent(s), totaling more than $500 within the twelve (12) months before the proceeding, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding. City Officers include City elected or appointed officers, their alternates, and any candidate for elective office.

Parties and their Agents are responsible for reviewing and disclosing their applicable contributions to City Officers on the record of a proceeding.

As a party to a proceeding, you are also required to provide information below about contributions made by you, your agents on behalf of you or your organization, your organization subject to the proceeding with the City, and any organization you direct or control pursuant to the aggregation rules at FPPC Reg. § 18438.5, except for uncompensated officers of a nonprofit organization. This form is to be submitted to the City and is a public record. If you have any questions about this form, please contact your City representative for assistance.

1. Have you or your organization, or any agent on behalf of you or your organization, or any organization you direct or control made any political contributions of more than $500 to any City Officer in the 12 months preceding the date of the submission of your proposals or the anticipated date of any City Council, Board, or Commission action related to this license, permit, or contract?
YES NO
If yes, please complete the table on the following page. If needed, please continue on additional pages.

Officer Name Payee Name Payment Date Payment Amount

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16 2. Do you or your organization, or any agency on behalf of you or your organization, anticipate or plan to make any political contribution of more than $250 to any City Officer in the 12 months following any City Council, Board, or Commission action related to this license, permit, or contract? YES NO
If yes, please identify the City Officer(s):

Officer Name Payee Name Payment Date Payment Amount
Answering yes to either of the two questions above does not preclude the City from awarding a license, permit, or contract to your organization or any taking any subsequent action related to the said license, permit, or contract. It does, however, preclude the identified City Officers from participating in any actions related to this license, permit, or contract.
______________________________________________________________________ (Date) (Printed Name/Title of Authorized Representative) (Name of business/legal entity) ___________________________________
(Signature)
You must submit a supplemental form if you make any new reportable contribution(s) while the contract, license, permit, or other entitlement is being considered.
6/13/25 Hailey Schellin, Account Executive Western A/V

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17 LEVINE ACT DISCLOSURE STATEMENT DEFINITIONS
Term Definition Law
Covered
"proceedings"
A proceeding to grant, deny, revoke, restrict, or
modify a license, permit or other entitlement for use,
that does not solely involve purely ministerial
decisions and is:
(1) Applied for by the party;
(2) Formally or informally requested by the party; or
(3) A contract between the agency and the party or a
franchisee granted by the agency to the party, other
than a contract that is competitively bid, a labor
contract, or a personal employment contract.

FPPC Reg 18438.2(a)
Party
Any person who files an application for, or is the
subject of, a proceeding involving a license, permit, or other entitlement for use.

Gov. Code
84308(a)(1)
Participant
Any person who is not a party but who actively
supports or opposes a particular decision in a
proceeding involving a license, permit, or other
entitlement for use and who has a financial interest in the decision. A person actively supports or opposes a
particular decision in a proceeding if that person
lobbies in person the officers or employees of the
agency, testifies in person before the agency, or
otherwise acts to influence officers of the agency.

Gov. Code
84308(a)(2)
FPPC Reg 18438.4
Agent
A person who represents a party or participant for
compensation and appears before or otherwise
communicates with the governmental agency for the
purpose of influencing the pending proceeding. See
FPPC Reg 18438.3 for exceptions for certain
consultants.

FPPC Reg 18438.3
Competitively Bid
A contract required by law to be awarded to the
lowest responsible bidder with a responsive bid, or, if the successful bidder refuses or fails to execute the
contract, to the next lowest bidder with a responsive
bid.

FPPC Reg
18438.2(a)(3)(A)
Labor Contract
A contract or agreement reached through collective
bargaining or with a representative group regarding
the salary, benefits, or terms and conditions under an
employment or retirement policy for employees or
retirees, including a project labor agreement entered
under Public Contract Code Section 2500.

FPPC Reg
18438.2(a)(3)(B)
Personal
Employment
Contract
A contract for employment, including the terms and
conditions of employment, between the agency and
an agency employee. A contract with an independent
contractor is NOT a personal employment contract.

FPPC Reg
18438.2(a)(3)(C)-(D)

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18 ATTACHMENT “B”

DESIGNATION OF SUBCONTRACTORS
Name of Subcontractor,
Location of Place of
Business, and Email
Address
Description and
Percentage of Work
Subcontractor's
License No.

DIR
Registration
Number
Electrical Systems Unlimited
Jason McGallian
[email protected]
Los Angeles, CA
High Voltage Electrical C-10: 1105533 2000005104

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P R O P O S A L
Hemet Council Chamber Upgrade
Presented By:

Western Audio Visual & Security
Revision: 0
h t t p s : / / w a v 1 . c o m
Proposal Date: 7/31/2025
Quote Number: WAV-0038
Hailey Schellin
[email protected]
(949) 584-7028
1592 N. Batavia Street, Suite 2
Orange, CA 92857

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Council Chamber
Display System
Quantity Manufacturer/Model Unit Price Extended Price
Bluefin BLFN-20-3018-0017+SF632P $977.65 $7,821.20
BLUEFIN DISPLAY: 20-3018-0017 (21.9" UW FINISHED FLEX OS W/BS(HS145) POE 1920X720); PEERLESS-AV MOUNT: SF632P (FLAT LANDSCAPE MOUNT) 8 Chief CMA110 $63.04 $63.04
CMA-110 FLAT CEILING PLATE
1 Chief CMS0507 $175.69 $175.69
ADJ. PIPE 60" TO 84
1 Chief CSMP9X12 $43.59 $43.59
PROXMOUNT PLATE9X12
1 Chief FCAV1U $345.35 $345.35

FUSION PULLOUT
1 Chief LCM1U $382.24 $382.24

SINGLE CEILING MOUNT LARGE BLACK
1 Chief LTM1U $293.72 $293.72
Micro-Adjust Tilt Wall Mount Large
1 LG Commercial 86UR340C9UD $1,775.29 $3,550.58
86'' 3840x2160 UR340C Series UHD Commercial TV with management software, scheduler and certified Crestron Connected Commercial Digital Signage 2 Planar 997-8286-00 $310.59 $2,795.31
PCT2235, 22" touch screen monitor
9 Signal Distribution and Switching System
Quantity Manufacturer/Model Unit Price Extended Price
Crestron AM3-111 KIT $1,441.18 $1,441.18
AirMedia Series 3 Kit with AM-3100-WF Receiver and AM-TX3-100 Adaptor 1 Crestron DM-NVX-360 $1,340.00 $10,720.00
DM NVX 4K60 4:4:4 HDR Network AV Encoder/Decoder
Dais Decoders
8 Crestron DM-NVX-D20 $582.35 $2,911.75
DM NVX 4K60 4:2:0 Network AV Decoder
Destinations:

Left Display, Right Display, Lobby, Broadcast, Clerk Preview 5 Crestron DM-NVX-E20 $582.35 $3,494.10
DM NVX 4K60 4:2:0 Network AV Encoder
Sources:

Lectern, Clerk PC, Zoom PC, Wireless Presentation, Broadcast, Voting Server. 6 Rev. 0
Hemet Council Chamber Upgrade
Quote No : WAV-0038 7/31/2025 Page 7 of 21

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Audio System
Quantity Manufacturer/Model Unit Price Extended Price
Biamp EX-S6-CM-W $317.65 $2,541.20

6.5 Coaxial Surface Mount Indoor/Outdoor Loudspeaker, 8 Ohm Or 70V/100V Operation, Included ClickMount Pan-Tilt Mounting Bracket, White 8 Biamp TESIRA EX-LOGIC $454.12 $908.24
Tesira Poe Logic Expander With 16 Logic GPIO (4 GPIO Are Configurable For Potentiometer Interface)
2 Biamp TESIRAFORTE DAN CI $2,782.35 $2,782.35
12 X 8 Digital Audio Server With Acoustic Echo Cancellation 1 Biamp TesiraFORTÉ DAN VT $3,041.18 $3,041.18
Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB audio, 32 x 32 channels of Dante, AEC technology (all 12 inputs), 2 channel VoIP, and standard FXO telephone interface
1 Biamp Voltera A 300.4 $764.71 $764.71
Four-channel, 300-watt analog amplifier
1 Clock Audio TS003 $160.00 $1,440.00
Touch Sensitive Microphone Mute Switch (RED, GREEN)
9 Listen Technologies LS-31-072 $1,370.61 $1,370.61
Listen iDSP Essentials Level 2 Stationary RF System (72 MHz) 1 Radio Design Labs (RDL) DC-1B $66.98 $133.96
Desktop or Wall Mounted Chassis for Decora Remote Controls and Panels 2 7 Radio Design Labs (RDL) DC-2B $87.66 $613.62
Radio Design Labs (RDL) DC-F $21.52 $193.68
Desktop Chassis Foot Kit
9 Shure MX400SMP $119.59 $1,076.31
Surface mount preamplifier for MX405, MX410 and MX415 for microflex modular gooseneck microphone, 5-pin XLR female connector
9 Shure MX415LPDF/C $216.82 $3,035.48
15" Cardioid Dualflex gooseneck microphone with bi-color status indicator 14 Shure MXW2X/BETA58=-Z10 $590.12 $1,770.36
Handheld Transmitter with Beta58A Capsule, Z10 Frequency Band 3 Shure MXW8X=-Z10 $581.18 $2,905.90
Desktop Based Gooseneck Transmitter
5 1 Shure MXWAPX8-Z10 $3,412.18 $3,412.18
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Shure MXWNDX4 $830.41 $830.41
Networked Docking Stations That Can Charge 4 MXW Next Transmitters Without Removing The Battery, Compatible with MXW next Bodypack, Handheld, And Boundary Transmitters
1 Shure MXWNDX8G $1,290.88 $1,290.88
Networked Dock - 8 Bay
1 Control System
Quantity Manufacturer/Model Unit Price Extended Price
Crestron C2N-CBD-E-B-S $181.18 $1,268.26
Cameo Express Keypad, Standard Mount, Black Smooth
7 Crestron C2N-HBLOCK $194.12 $194.12
Multi-type Cresnet Distribution Block
1 Crestron CB2E-BTNB-S_ENGRAVED $7.06 $98.84
Large Engravable Button Cap for Cameo Express Keypads, Black Smooth, Includes Custom Engraving
14 Crestron CP4N $1,811.76 $1,811.76
4-Series Control System
1 Crestron DGE-1000 $1,764.71 $1,764.71
Digital Graphics Engine 1000
1 Miscellaneous Components
Quantity Manufacturer/Model Unit Price Extended Price
American Power Conversion AP9640 $374.80 $374.80
Device monitoring and management, Network Management Cards, NMC3, secure remote UPS monitoring and management
1 American Power Conversion APDU11151ME $1,501.65 $1,501.65 APC NetShelter Rack PDU Advanced, Metered, 3Phase, 11kW 400V 16A or 11.5kW 415V 20A, 42 Outlets, IEC309 - Metered - IEC 60309 20A 3P+N+PE - 21 x IEC 60320 C13/C15/C19/C21, 21 x IEC 60320 C13/C15 - 415 V, 480 V - Network (RJ45) - 5.91 ft Cord Length - 0U - Vertical - Rack - TAA Compliant 1 American Power Conversion APDU9640NMC3 $468.22 $468.22 APC NetShelter Rack PDU Advanced Network Management Card 3 1 American Power Conversion SMX2200RMLVUS $2,368.62 $2,368.62 APC Smart-UPS X, Line Interactive, 2200VA, Rack/tower convertible 2U, 100V127V, 6x 5-15R+2x 5-20R NEMA, SmartSlot, Extended runtime [TAA] 1 C2G CG03141 $4.71 $28.26
6ft (1.8m) 18 AWG Computer Power Extension Cord (IEC320C14 to IEC320C13) (TAA Compliant)
6 C2G CG03143 $6.33 $75.96
10ft (3m) 18 AWG Computer Power Extension Cord (IEC320C14 to IEC320C13) (TAA Compliant)
12 Rev. 0
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C2G CG03147 $3.32 $19.92
1ft (0.3m) 18 AWG Monitor Power Adapter Cord (IEC320C14 to NEMA 5-15R) (TAA Compliant)
6 NETGEAR GSM4248PX-100NAS $2,855.29 $2,855.29
40x1G PoE+ 960W and 8xSFP+ Managed Switch (Americas)
1 Shipping, Handling & Consumables
Quantity Manufacturer/Model Unit Price Extended Price
Western AV Bid Bond $7,642.16 $7,642.16
Bid Bond
1 1 Western AV Cable and Connectors $981.40 $981.40
Western AV Equipment Rack Hardware $785.12 $785.12
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) 1 Western AV Installing Hardware & Accessories $981.40 $981.40 Installing Hardware & Accessories
1 Western AV Tariff Surcharge $2,854.98 $2,854.98
Tariff Surcharge Subject to Change
1 Installation Labor
Labor
Quantity Manufacturer/Model Unit Price Extended Price
Western AV Engineering & Drafting $0.00 $9,499.80
Engineering & Drafting costs include site walks, creation of drawings, design review, installer support, meetings etc.
1 Western AV Project Management $0.00 $5,666.80
Project Management costs include meetings, site walks, project coordination / scheduling etc.
1 Western AV: Closing & Commissioning $7,933.52
Training, Closing, Commissioning costs include updating all devices to the latest firmware, testing, troubleshooting, device configuring and training clients. 1 Western AV: Installation Labor $19,267.12
Installation Labor includes pre-wire structure building, cable pulling, device installation, equipment rack fabrications, and testing. 1 Western AV: Programming $13,600.00
Programming costs include user interface designing, off-site and on-site programming.
1 Rev. 0
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$1,291.88
Equipment: $88,224.29
Council Chamber Subtotal Without Tax
Labor: $55,967.24
$147,838.76
Shipping: $2,355.35
Bond: $0.00
Travel: $0.00
Electronic Waste: $0.00
G & A:

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Council Broadcast
Display System
Quantity Manufacturer/Model Unit Price Extended Price
Chief TS218SU $249.46 $249.46

MEDIUM DUAL ARM THIN SWINGARM
1 Dell E2225HS $152.93 $305.86
Dell 21.4" Monitor
2 LG Commercial 55UR340C9UD $782.35 $782.35
55" UHD Commercial TV
1 Signal Distribution and Switching System
Quantity Manufacturer/Model Unit Price Extended Price
Dell 1WRXW $1,104.71 $2,209.42

1.7 GHz Intel Core i5 vPro 14-Core
16GB 4800 MT/s (2400 MHz) DDR5 RAM
Integrated Intel UHD Graphics
256GB M.2 NVMe SSD
Wi-Fi 6E | GbE LAN | Bluetooth
USB 2.0, 3.2 Gen 1, Gen 2x2
HDMI | DisplayPort
Included Mouse & Keyboard
Windows 11 Pro
2 Audio System
Quantity Manufacturer/Model Unit Price Extended Price
Tascam SS-R250N $1,042.35 $1,042.35
TASCAM SS-R250N Memory Recorder with Networking and Optional Dante Support
1 Camera System
Quantity Manufacturer/Model Unit Price Extended Price
1 Panasonic AW-RP60GJ5 $3,009.87 $3,009.87
Panasonic AW-UE50KPJ $3,878.82 $15,515.28
Panasonic UE50 4K30 SDI/HDMI PTZ Camera with 24x Optical Zoom (Black) 4 Vaddio 535-2000-244 $82.21 $246.63
Thin Profile Wall Mount For Conferenceshot 10/Conferenceshot FX Camera 3 Broadcast System
Quantity Manufacturer/Model Unit Price Extended Price
Rev. 0
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Blackmagic Design ATEM 1 M/E ADVANCED PANEL 10 $3,975.29 $3,975.29 Control panel for all ATEM switchers
1 Blackmagic Design ATEM 1 M/E Constellation 4K $2,323.53 $2,323.53 Powerful 1 M/E Ultra HD live production switcher
1 Blackmagic Design TERANEX MINI - HDMI TO SDI 12G $641.18 $641.18 Converter - HDMI to 12G-SDI
1 Blackmagic Design TERANEX MINI - SDI TO HDMI 12G $711.76 $1,423.52 Converter - 12G-SDI to HDMI
2 1 Decimator Design DD-DEC-2 $447.06 $447.06
Epiphan Video Pearl Nano $1,976.47 $1,976.47
Portable and Versatile Hardware Encoder
1 Samsung SAMZV9P4T0B $351.76 $351.76
Samsung 4TB 990 PRO PCIe 4.0 x4 M.2 Internal SSD
1 Tightrope Media Systems Cablecast VIO Lite Video $12,411.76 $12,411.76 Server
2 channel configurable 1x1 SD/HD SDl encode/decode, multi-format server with 8TB of storage in a
2 RU chassis with whisper quiet fans. Selectable SD or HD SDI with embedded audio. Pulls in RTP,
RTMP, RTSP, NDI, SRT and HLS streams. Includes Cablecast Automation, Video and CG server
Software. Cabl
1 Tightrope Media Systems CBL-CAPTIONING-1000 $5,911.76 $5,911.76 Pricing for a 1000 hour block of the Cablecast Closed Captioning Service.

Supports live captioning of meetings and events as well as on-demand captioning of video files. Runs on both Cablecast VIO and FLEX video servers, as well as VIO Stream. Users can input custom vocabularies for increased a 1 Tightrope Media Systems CBL-CGPLAYER-LIC $1,823.53 $1,823.53 Cablecast CG bulletin board software for installation in Cablecast VIO video servers. All bulletin board features and native integration with the Cablecast schedule for display of "Airs Again On", "Coming up
Next" and Cablecast schedule bulletins, updated dynamically throughout the day 1 Tightrope Media Systems CBL-GOLD- CH-1YR $354.12 $354.12 Annual support subscription per I/ O (Input/Output). Same day email, phone and remote login support. Includes all new software releases. Also includes premium features only available with Gold or Platinum support. VIO4 = 4 I/O. VIO2, VIO Lite and VIO Stream = 2 I/O.
1 Tightrope Media Systems CBL-VIOLITE-HA $1,241.18 $1,241.18 Annual hardware warranty contract for the CBLVIOLITE. First 3 years are included with the purchase.
1 Lighting System
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Quantity Manufacturer/Model Unit Price Extended Price
Crestron DIN-SACN-DMX $776.47 $776.47
Enttec Din-Ode Poe MK2 Ethernet To DMX Converter
1 Doug Fleener Design 2322DMX-5 $2,090.59 $2,090.59
RS-232 to DMX Interface
1 Litepanels Inca 6C $2,660.00 $10,640.00
A versatile fixture with a 6" Fresnel lens and wide spot-to-flood 15 to 67° beam coverage that can be further controlled with the included 8-leaf barndoors. While drawing only 104W, the Inca 6C produces the heat-free tungsten equivalent of a 650W traditional Fresnel that is dimmable from 100 to 0% 4 Western AV Light Bar Mount $1,176.47 $1,176.47
Installing Hardware & Accessories
1 Miscellaneous Components
Quantity Manufacturer/Model Unit Price Extended Price
TBC Consoles CTR-L $295.53 $2,364.24
Laminate/linoleum ctop w/ bumper edge (per ft.)
8 TBC Consoles FP-9222 $326.59 $1,306.36
Post-mount monitor arm, accommodates up to 22 lbs, VESA-compatible LCDs with 14" pole and trac-mount assembly
4 TBC Consoles ST4-L $3,237.65 $3,237.65
Fixed height console, integrated full cable core, extruded aluminum legs, rear trac, laminate or linoleum finish
1 TBC Consoles ST-RB4 $456.47 $912.94
4RU leg mounted rack box, includes hardware to attach to SmartTrac leg 2 TBC Consoles ST-RD4 $288.94 $288.94
Rear door, vented and removable, 4 bay
1 TBC Consoles ST-RT2 $295.29 $1,181.16
2RU aluminum turret, 45 degree, silver finish
4 Shipping, Handling & Consumables
Quantity Manufacturer/Model Unit Price Extended Price
1 Western AV Cable and Connectors $1,875.08 $1,875.08
Western AV Equipment Rack Hardware $750.03 $750.03
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) 1 Western AV Installing Hardware & Accessories $937.54 $937.54 Installing Hardware & Accessories
1 Western AV Tariff Surcharge $6,818.47 $6,818.47
Tariff Surcharge Subject to Change
1 Rev. 0
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Installation Labor
Labor
Quantity Manufacturer/Model Unit Price Extended Price
Western AV Engineering & Drafting $0.00 $2,533.28
Engineering & Drafting costs include site walks, creation of drawings, design review, installer support, meetings etc.
1 Western AV Project Management $0.00 $1,133.36
Project Management costs include meetings, site walks, project coordination / scheduling etc.
1 Western AV: Closing & Commissioning $0.00
Training, Closing, Commissioning costs include updating all devices to the latest firmware, testing, troubleshooting, device configuring and training clients. 1 Western AV: Installation Labor $5,666.80
Installation Labor includes pre-wire structure building, cable pulling, device installation, equipment rack fabrications, and testing. 1 $1,234.14
Equipment: $90,598.32
Council Broadcast Subtotal Without Tax
Labor: $9,333.44
$103,415.99
Shipping: $2,250.09
Bond: $0.00
Travel: $0.00
Electronic Waste: $0.00
G & A:

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Lobby
Display System
Quantity Manufacturer/Model Unit Price Extended Price
Chief MTM1U $187.09 $187.09
Micro-Adjust Tilt Wall Mount Medium
1 LG Commercial 65UR340C9UD $984.71 $984.71
65'' 3840x2160 UHD Commercial Digital Signage
1 Signal Distribution and Switching System
Quantity Manufacturer/Model Unit Price Extended Price
Crestron DM-NVX-D20 $582.35 $582.35
DM NVX 4K60 4:2:0 Network AV Decoder [Now Accepting Orders] 1 Audio System
Quantity Manufacturer/Model Unit Price Extended Price
Biamp PARLÉ SBC 2 $423.53 $423.53
Parlé conferencing speaker bar.
1 Shipping, Handling & Consumables
Quantity Manufacturer/Model Unit Price Extended Price
1 Western AV Cable and Connectors $50.90 $50.90
Western AV Equipment Rack Hardware $20.36 $20.36
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) 1 Western AV Installing Hardware & Accessories $25.45 $25.45 Installing Hardware & Accessories
1 Western AV Tariff Surcharge $185.10 $185.10
Tariff Surcharge Subject to Change
1 Installation Labor
Labor
Quantity Manufacturer/Model Unit Price Extended Price
Western AV Engineering & Drafting $0.00 $0.00
Engineering & Drafting costs include site walks, creation of drawings, design review, installer support, meetings etc.
1 Rev. 0
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Western AV Project Management $0.00 $0.00
Project Management costs include meetings, site walks, project coordination / scheduling etc.
1 Western AV: Closing & Commissioning $283.34
Training, Closing, Commissioning costs include updating all devices to the latest firmware, testing, troubleshooting, device configuring and training clients. 1 Western AV: Installation Labor $708.35
Installation Labor includes pre-wire structure building, cable pulling, device installation, equipment rack fabrications, and testing. 1 Western AV: Programming $0.00
Programming costs include user interface designing, off-site and on-site programming.
1 $33.50
Equipment: $2,459.49
Lobby Subtotal Without Tax
Labor: $991.69
$3,545.76
Shipping: $61.08
Bond: $0.00
Travel: $0.00
Electronic Waste: $0.00
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Electrician
Installation Labor
Labor
Quantity Manufacturer/Model Unit Price Extended Price
1 Subcontractor Subcontact Labor $12,500.00 $12,500.00
$0.00
Equipment: $12,500.00
Electrician Subtotal Without Tax
Labor: $0.00
$12,500.00
Shipping: $0.00
Bond: $0.00
Travel: $0.00
Electronic Waste: $0.00
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L O C AT I O N S U M M A R Y
Location Installed Price
Council Chamber $147,838.76
Council Broadcast $103,415.99
Lobby $3,545.76
Electrician $12,500.00
Grand Total: $267,300.51
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Extended Warranty & Preventative
Maintenance
1st Year= $6,553.00 (INCLUDED IN BASE BID)
2nd Year= $6,553.00 (INCLUDED IN BASE BID)
3rd Year= $6,553.00 (INCLUDED IN BASE BID)
4th Year= $6,553.00 (INCLUDED IN BASE BID)
5th Year= $6,553.00 (INCLUDED IN BASE BID)
$32,765.00 One Time

P R O J E C T S U M M A R Y

C O S T B R E A K D O W N
Equipment: $193,782.10
Labor: $66,292.37
G & A: $2,559.52
Travel: $0.00
Bond: $0.00
Shipping and Handling: $4,666.52
Electronic Waste Recycling: $0.00
Sales Tax: $15,533.79
Project Subtotal: $282,834.30
Warranty and Preventative Maintenance $32,765.00
Grand Total: $315,599.30

P A Y M E N T T E R M S
100% Equipment Upon Order, Progress Billing for Labor
*Due to tariffs imposed on foreign products, prices are subject to increase without prior notice.*
The sales tax is subject to change—in the event of a an increase, the client agrees to pay the current sales tax rate. This proposal is not to be copied, reproduced or forward to any third party as its contents are the property of Western Audio Visual.

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Date
Date
WAVS
City of Hemet Candace Sunds
Hailey Schellin
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P R O P O S A L
Hemet Council Chamber Upgrade
Presented By:

Western Audio Visual & Security
Revision: 0
h t t p s : / / w a v 1 . c o m
Proposal Date: 7/18/2025
Quote Number: WAV-0038
Hailey Schellin
[email protected]
(949) 584-7028
1592 N. Batavia Street, Suite 2
Orange, CA 92857

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Western Audio Visual & Security is a design-build audio visual and security firm specializing in the design, engineering, installation, and service of corporate, civic and education audio visual and security systems.

While we are primarily a Southern California based company, our coverage extends north to the central California region and east to Nevada and Arizona.

Our team is made up of highly recognized industry veterans with over 30 years of experience integrating solutions within executive boardrooms, conference rooms, auditoriums, training rooms, video conferencing suites, command/control centers and corporate headquarters throughout Southern California and beyond.

Starting with AV budgeting exercises and following through to post installation support, the Western Audio Visual & Security team is well equipped to take any project from it’s design stage to final installation.

W o r k i n g W i t h W A V S
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S c o p e o f W o r k
Audio/Visual System
for The City of Hemet Council Chamber

SCOPE OF
General – Western A/V will provide and install all necessary components to upgrade the Audio/Visual systems in the City of Hemet. After completion of the project, as-built documentation will be delivered. This includes all drawings, DSP programming, uncompiled source control code, and electronic copies of all user manuals. Training sessions will be provided to all necessary personnel.

Council Chamber
Display System:

The video system that Western A/V has proposed in this proposal will incorporate a variety of Samsung and Planar displays to ensure optimal viewing for our presentations and listed sources. The setup will feature a full matrix routing system, allowing all sources to be accessible at all destinations.

Additionally, the system will include an option for "Route to All" in the custom programming to enhance flexibility. For video transmission, the system will utilize the latest Crestron AV over IP technology to ensure seamless video and communication between devices.

Display System
Western A/V will provide and install the following displays:
· Two (2) LG 86” displays on each side of the Chamber. One will be pole mounted where the previous projection screen would come down. The other 86” display will be wall mounted near or where the current map is on the right wall of the Chamber. · Eight (8) Planar touchscreens will be located at the Dais positions. The dais area will be a routable destination and allow council member to toggle between the live presentation feed and the agenda/voting interface utilizing the touch function on the Planar monitor. · Eight (8) Bluefin 20.9” displays as digital name signs on the dais. These nameplates will be controlled by the Crestron control system.

Signal Distribution System:

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The following Sources will be routable to the room displays:
· One (1) Wireless Laptop Connection via Airmedia and associated dongle. Wireless presentation will be available anywhere inside the chamber. · Eight (8) Dais Decoder will all receive the presentation feed as well as being able to locally view an attached PC for voting.
· Four (5) Decoder Destinations: Left Display, Right Display, Lobby, Broadcast, Clerk Monitor Preview.
· Five (6) Presentation Sources: Lectern, Clerk PC, Zoom PC, Wireless Presentation, Broadcast, Voting Server (provided by an OFE ICompass computer) Audio System:
· Western A/V & Security will provide, install and custom DSP program the audio system. A combination of Biamp Tesira FORTE DSPs will be installed to handle all audio routing, echo cancellation, and audio tuning. This system will also provide audio conferencing (SIP-based VoIP) as well as USB audio for the web-conferencing PC. · Western A/V & Security will provide and install eight (8) surface mounted speakers facing the audience on the inside side of the soffit. Four (4) will be on the Left side, and the other four (4) will be on the right side. · Western A/V & Security will provide and install a new 4-channel amplifier to provide proper amplification and zoning to all speaker zones.
· Western A/V will provide and install a total of nine (9) new gooseneck shockmounted microphones for each position at the dais …..another 5? All microphones will have a cardioid polar pattern. Local mute/un-mute control via touch capacitive switches will be provided at all locations except the lectern. · Western A/V will provide and install a total of nine (9) new touch capacitive microphone mute switches in front of each gooseneck microphone on the dais. The touch capacitive switches have LED color indicators to depict microphone mute status (Red = Muted, Green = Live).
· The vendor will provide and install a total of nine (9) desktop speakers for local reinforcement at the dais. These speakers will be setup in a MIX/Minus configuration to allow maximum gain before feedback. · Western A/V will provide and install three (3) handheld microphones that can be used simultaneously, if needed. · Western A/V will provide and install five (5) desktop gooseneck microphones for staff locations. · The vendor will provide and install One (1) Listen Technologies Assistive listening systems will be installed to provide ADA compliance.

Control System:
· Western A/V will provide and install a 22 touchscreen for the Board Secretary/Clerk’s position.

This touchscreen will provide ease of control over the entire AV system. Control will include, but not be limited to; powering displays on and off, adjusting volume levels, control of microphone mute/levels, lighting control and routing of AV sources. This will also include a preview of the program feed.
· Broadcast Operators position will utilize a X-Panel to provide ease of control over the entire AV system. Control will include, but not be limited to; powering displays on and off, adjusting volume levels, control of microphone mute/levels, lighting control and routing of AV sources. · Lighting control of the council chamber will be on a preset recall operation. Lighting systems will not be programmed by AV contractor but may be recalled via LAN/IP communication if needed.

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Broadcast System
· One (1) 55” display will be wall mounted to serve as the Multiview monitor. · Two (2) Dell PC’s will be provided as the “Engineering PC” to manage the city provided Photoshop account to be imported into the Black Magic switcher for lower thirds graphics.

This ENG PC will also host the custom audio controls for broadcast Audio that feeds the public channels as well as all necessary software programs for broadcast operation and automation. · One (1) Tascam network recorder will be installed.
· One (1) Panasonic camera controller will be provided for camera operation and preset recalls as well as color balance and visual settings.
· Four (4) Panasonic cameras will be installed in the council chamber for broadcast operations.

Exact locations T.B.D with City of Hemet approval.
· The backbone of the broadcast system will be leveraged by (1) Black Magic ATEM 1 M/E Advanced Panel paired with the 1 M/E Constellation 4K production switcher. This system handles and manages all broadcast operations such as multiview preview/program, PIP, lower thirds graphics transitions., etc.
· Teranix mini converters will be used to convert HDMI & SDI as needed to properly allow signal flow through the broadcast system.
· A Decimator will be used to down-convert HDSDI and 4kSDI into composite for local channels. · An Epiphan pearl will be installed to manage streaming and high-quality video recording with a Samsung SSD to keep physical copies of recordings.
· One (1) new broadcast console will be installed in the room behind the chamber for the broadcast operator.

Lighting System
· Four (4) litepanels light fixtures will be mounted on a lightbar facing the dais with a Doug Fleenor DMX controller.

Broadcast Automation System
The broadcast automation system will be hosted by a suite of Tightrope hardware and services to provide an complete solution for the following:
· Automation via Cablecast web browser for “On Air” switching · “Bulletin Board”
· Video on Demand services with cloud based storage
· Live Streaming Solution
· Single HD SDI output for PEG channels (down converted as needed) · 1000 Hour block of Closed Captioning Services
· Training for Cablecast operation
· Migration of 3rd Party programming database to Cablecast Server · Annual Support
Lobby:
· Western A/V will provide and install a 65” display in the Lobby. · The Lobby display will be capable of showing the live feed from the broadcast system. · Western A/V will provide and install a sound bar underneath the display.

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Subcontracted Electrician:
· Western A/V has included an electrician for all C-10 High Voltage requirements.

Miscellaneous:
· The vendor will provide a new 44RU equipment rack in the broadcast space. · Qty () Netgear POE+ managed switch will be installed & configured to support the AV system.

This switch will be configured/maintained by the Western A/V · Any additional network connections requiring city and/or internet will be provided by the city IT department
· Western A/V will provide and install all necessary cabling, cable labels, extenders, connectors, power strips, fans, and hardware to install a turn-key `system in the council chambers, Broadcast Control Room, and Lobby.

Exclusions from Project:
§ Patching and painting of surfaces (unless damaged).

SERVICE/PREVENTATIVE MAINTENANCE:

Western A/V has included five (5) Years of our Service/Preventative Maintenance Contract within the Grand Total of our Base Bid Pricing. Should the City decide to only pursue Year 1 at this time, Western A/V has no issue showing a revised proposal to reflect the new grand total amount. The City has the option to renew the contract after the contract expires.

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Council Chamber
Display System
Quantity Manufacturer/Model Unit Price Extended Price
Bluefin BLFN-20-3018-0017+SF632P $977.65 $7,821.20
BLUEFIN DISPLAY: 20-3018-0017 (21.9" UW FINISHED FLEX OS W/BS(HS145) POE 1920X720); PEERLESS-AV MOUNT: SF632P (FLAT LANDSCAPE MOUNT) 8 Chief CMA110 $63.04 $63.04
CMA-110 FLAT CEILING PLATE
1 Chief CMS0507 $175.69 $175.69
ADJ. PIPE 60" TO 84
1 Chief CSMP9X12 $43.59 $43.59
PROXMOUNT PLATE9X12
1 Chief FCAV1U $345.35 $345.35

FUSION PULLOUT
1 Chief LCM1U $382.24 $382.24

SINGLE CEILING MOUNT LARGE BLACK
1 Chief LTM1U $293.72 $293.72
Micro-Adjust Tilt Wall Mount Large
1 LG Commercial 86UR340C9UD $1,775.29 $3,550.58
86'' 3840x2160 UR340C Series UHD Commercial TV with management software, scheduler and certified Crestron Connected Commercial Digital Signage 2 Planar 997-8286-00 $310.59 $2,795.31
PCT2235, 22" touch screen monitor
9 Signal Distribution and Switching System
Quantity Manufacturer/Model Unit Price Extended Price
Crestron AM3-111 KIT $1,441.18 $1,441.18
AirMedia Series 3 Kit with AM-3100-WF Receiver and AM-TX3-100 Adaptor 1 Crestron DM-NVX-360 $1,340.00 $10,720.00
DM NVX 4K60 4:4:4 HDR Network AV Encoder/Decoder
Dais Decoders
8 Crestron DM-NVX-D20 $582.35 $2,911.75
DM NVX 4K60 4:2:0 Network AV Decoder
Destinations:

Left Display, Right Display, Lobby, Broadcast, Clerk Preview 5 Crestron DM-NVX-E20 $582.35 $3,494.10
DM NVX 4K60 4:2:0 Network AV Encoder
Sources:

Lectern, Clerk PC, Zoom PC, Wireless Presentation, Broadcast, Voting Server. 6 Rev. 0
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Audio System
Quantity Manufacturer/Model Unit Price Extended Price
Biamp EX-S6-CM-W $317.65 $2,541.20

6.5 Coaxial Surface Mount Indoor/Outdoor Loudspeaker, 8 Ohm Or 70V/100V Operation, Included ClickMount Pan-Tilt Mounting Bracket, White 8 Biamp TESIRA EX-LOGIC $454.12 $908.24
Tesira Poe Logic Expander With 16 Logic GPIO (4 GPIO Are Configurable For Potentiometer Interface)
2 Biamp TESIRAFORTE DAN CI $2,782.35 $2,782.35
12 X 8 Digital Audio Server With Acoustic Echo Cancellation 1 Biamp TesiraFORTÉ DAN VT $3,041.18 $3,041.18
Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB audio, 32 x 32 channels of Dante, AEC technology (all 12 inputs), 2 channel VoIP, and standard FXO telephone interface
1 Biamp Voltera A 300.4 $764.71 $764.71
Four-channel, 300-watt analog amplifier
1 Clock Audio TS003 $160.00 $1,440.00
Touch Sensitive Microphone Mute Switch (RED, GREEN)
9 Listen Technologies LS-31-072 $1,370.61 $1,370.61
Listen iDSP Essentials Level 2 Stationary RF System (72 MHz) 1 Radio Design Labs (RDL) DC-1B $66.98 $133.96
Desktop or Wall Mounted Chassis for Decora Remote Controls and Panels 2 7 Radio Design Labs (RDL) DC-2B $87.66 $613.62
Radio Design Labs (RDL) DC-F $21.52 $193.68
Desktop Chassis Foot Kit
9 Shure MX400SMP $119.59 $1,076.31
Surface mount preamplifier for MX405, MX410 and MX415 for microflex modular gooseneck microphone, 5-pin XLR female connector
9 Shure MX415LPDF/C $216.82 $3,035.48
15" Cardioid Dualflex gooseneck microphone with bi-color status indicator 14 Shure MXW2X/BETA58=-Z10 $590.12 $1,770.36
Handheld Transmitter with Beta58A Capsule, Z10 Frequency Band 3 Shure MXW8X=-Z10 $581.18 $2,905.90
Desktop Based Gooseneck Transmitter
5 1 Shure MXWAPX8-Z10 $3,412.18 $3,412.18
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Shure MXWNDX4 $830.41 $830.41
Networked Docking Stations That Can Charge 4 MXW Next Transmitters Without Removing The Battery, Compatible with MXW next Bodypack, Handheld, And Boundary Transmitters
1 Shure MXWNDX8G $1,290.88 $1,290.88
Networked Dock - 8 Bay
1 Control System
Quantity Manufacturer/Model Unit Price Extended Price
Crestron C2N-CBD-E-B-S $181.18 $1,268.26
Cameo Express Keypad, Standard Mount, Black Smooth
7 Crestron C2N-HBLOCK $194.12 $194.12
Multi-type Cresnet Distribution Block
1 Crestron CB2E-BTNB-S_ENGRAVED $7.06 $98.84
Large Engravable Button Cap for Cameo Express Keypads, Black Smooth, Includes Custom Engraving
14 Crestron CP4N $1,811.76 $1,811.76
4-Series Control System
1 Crestron DGE-1000 $1,764.71 $1,764.71
Digital Graphics Engine 1000
1 Miscellaneous Components
Quantity Manufacturer/Model Unit Price Extended Price
American Power Conversion AP9640 $374.80 $374.80
Device monitoring and management, Network Management Cards, NMC3, secure remote UPS monitoring and management
1 American Power Conversion APDU11151ME $1,501.65 $1,501.65 APC NetShelter Rack PDU Advanced, Metered, 3Phase, 11kW 400V 16A or 11.5kW 415V 20A, 42 Outlets, IEC309 - Metered - IEC 60309 20A 3P+N+PE - 21 x IEC 60320 C13/C15/C19/C21, 21 x IEC 60320 C13/C15 - 415 V, 480 V - Network (RJ45) - 5.91 ft Cord Length - 0U - Vertical - Rack - TAA Compliant 1 American Power Conversion APDU9640NMC3 $468.22 $468.22 APC NetShelter Rack PDU Advanced Network Management Card 3 1 American Power Conversion SMX2200RMLVUS $2,368.62 $2,368.62 APC Smart-UPS X, Line Interactive, 2200VA, Rack/tower convertible 2U, 100V127V, 6x 5-15R+2x 5-20R NEMA, SmartSlot, Extended runtime [TAA] 1 C2G CG03141 $4.71 $28.26
6ft (1.8m) 18 AWG Computer Power Extension Cord (IEC320C14 to IEC320C13) (TAA Compliant)
6 C2G CG03143 $6.33 $75.96
10ft (3m) 18 AWG Computer Power Extension Cord (IEC320C14 to IEC320C13) (TAA Compliant)
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C2G CG03147 $3.32 $19.92
1ft (0.3m) 18 AWG Monitor Power Adapter Cord (IEC320C14 to NEMA 5-15R) (TAA Compliant)
6 NETGEAR GSM4248PX-100NAS $2,855.29 $2,855.29
40x1G PoE+ 960W and 8xSFP+ Managed Switch (Americas)
1 Shipping, Handling & Consumables
Quantity Manufacturer/Model Unit Price Extended Price
Western AV Bid Bond $7,642.16 $7,642.16
Bid Bond
1 1 Western AV Cable and Connectors $981.40 $981.40
Western AV Equipment Rack Hardware $785.12 $785.12
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) 1 Western AV Installing Hardware & Accessories $981.40 $981.40 Installing Hardware & Accessories
1 Western AV Tariff Surcharge $2,854.98 $2,854.98
Tariff Surcharge Subject to Change
1 Installation Labor
Labor
Quantity Manufacturer/Model Unit Price Extended Price
Western AV Engineering & Drafting $0.00 $9,499.80
Engineering & Drafting costs include site walks, creation of drawings, design review, installer support, meetings etc.
1 Western AV Project Management $0.00 $5,666.80
Project Management costs include meetings, site walks, project coordination / scheduling etc.
1 Western AV: Closing & Commissioning $7,933.52
Training, Closing, Commissioning costs include updating all devices to the latest firmware, testing, troubleshooting, device configuring and training clients. 1 Western AV: Installation Labor $19,267.12
Installation Labor includes pre-wire structure building, cable pulling, device installation, equipment rack fabrications, and testing. 1 Western AV: Programming $13,600.00
Programming costs include user interface designing, off-site and on-site programming.
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$1,291.88
Equipment: $88,224.29
Council Chamber Subtotal Without Tax
Labor: $55,967.24
$147,838.76
Shipping: $2,355.35
Bond: $0.00
Travel: $0.00
Electronic Waste: $0.00
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Council Broadcast
Display System
Quantity Manufacturer/Model Unit Price Extended Price
Chief TS218SU $249.46 $249.46

MEDIUM DUAL ARM THIN SWINGARM
1 Dell E2225HS $152.93 $305.86
Dell 21.4" Monitor
2 LG Commercial 55UR340C9UD $782.35 $782.35
55" UHD Commercial TV
1 Signal Distribution and Switching System
Quantity Manufacturer/Model Unit Price Extended Price
Dell 1WRXW $1,104.71 $2,209.42

1.7 GHz Intel Core i5 vPro 14-Core
16GB 4800 MT/s (2400 MHz) DDR5 RAM
Integrated Intel UHD Graphics
256GB M.2 NVMe SSD
Wi-Fi 6E | GbE LAN | Bluetooth
USB 2.0, 3.2 Gen 1, Gen 2x2
HDMI | DisplayPort
Included Mouse & Keyboard
Windows 11 Pro
2 Audio System
Quantity Manufacturer/Model Unit Price Extended Price
Tascam SS-R250N $1,042.35 $1,042.35
TASCAM SS-R250N Memory Recorder with Networking and Optional Dante Support
1 Camera System
Quantity Manufacturer/Model Unit Price Extended Price
1 Panasonic AW-RP60GJ5 $3,009.87 $3,009.87
Panasonic AW-UE50KPJ $3,878.82 $15,515.28
Panasonic UE50 4K30 SDI/HDMI PTZ Camera with 24x Optical Zoom (Black) 4 Vaddio 535-2000-244 $82.21 $246.63
Thin Profile Wall Mount For Conferenceshot 10/Conferenceshot FX Camera 3 Broadcast System
Quantity Manufacturer/Model Unit Price Extended Price
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Blackmagic Design ATEM 1 M/E ADVANCED PANEL 10 $3,975.29 $3,975.29 Control panel for all ATEM switchers
1 Blackmagic Design ATEM 1 M/E Constellation 4K $2,323.53 $2,323.53 Powerful 1 M/E Ultra HD live production switcher
1 Blackmagic Design TERANEX MINI - HDMI TO SDI 12G $641.18 $641.18 Converter - HDMI to 12G-SDI
1 Blackmagic Design TERANEX MINI - SDI TO HDMI 12G $711.76 $1,423.52 Converter - 12G-SDI to HDMI
2 1 Decimator Design DD-DEC-2 $447.06 $447.06
Epiphan Video Pearl Nano $1,976.47 $1,976.47
Portable and Versatile Hardware Encoder
1 Samsung SAMZV9P4T0B $351.76 $351.76
Samsung 4TB 990 PRO PCIe 4.0 x4 M.2 Internal SSD
1 Tightrope Media Systems Cablecast VIO Lite Video $12,411.76 $12,411.76 Server
2 channel configurable 1x1 SD/HD SDl encode/decode, multi-format server with 8TB of storage in a
2 RU chassis with whisper quiet fans. Selectable SD or HD SDI with embedded audio. Pulls in RTP,
RTMP, RTSP, NDI, SRT and HLS streams. Includes Cablecast Automation, Video and CG server
Software. Cabl
1 Tightrope Media Systems CBL-CAPTIONING-1000 $5,911.76 $5,911.76 Pricing for a 1000 hour block of the Cablecast Closed Captioning Service.

Supports live captioning of meetings and events as well as on-demand captioning of video files. Runs on both Cablecast VIO and FLEX video servers, as well as VIO Stream. Users can input custom vocabularies for increased a 1 Tightrope Media Systems CBL-CGPLAYER-LIC $1,823.53 $1,823.53 Cablecast CG bulletin board software for installation in Cablecast VIO video servers. All bulletin board features and native integration with the Cablecast schedule for display of "Airs Again On", "Coming up
Next" and Cablecast schedule bulletins, updated dynamically throughout the day 1 Tightrope Media Systems CBL-GOLD- CH-1YR $354.12 $354.12 Annual support subscription per I/ O (Input/Output). Same day email, phone and remote login support. Includes all new software releases. Also includes premium features only available with Gold or Platinum support. VIO4 = 4 I/O. VIO2, VIO Lite and VIO Stream = 2 I/O.
1 Tightrope Media Systems CBL-VIOLITE-HA $1,241.18 $1,241.18 Annual hardware warranty contract for the CBLVIOLITE. First 3 years are included with the purchase.
1 Lighting System
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Quantity Manufacturer/Model Unit Price Extended Price
Crestron DIN-SACN-DMX $776.47 $776.47
Enttec Din-Ode Poe MK2 Ethernet To DMX Converter
1 Doug Fleener Design 2322DMX-5 $2,090.59 $2,090.59
RS-232 to DMX Interface
1 Litepanels Inca 6C $2,660.00 $10,640.00
A versatile fixture with a 6" Fresnel lens and wide spot-to-flood 15 to 67° beam coverage that can be further controlled with the included 8-leaf barndoors. While drawing only 104W, the Inca 6C produces the heat-free tungsten equivalent of a 650W traditional Fresnel that is dimmable from 100 to 0% 4 Western AV Light Bar Mount $1,176.47 $1,176.47
Installing Hardware & Accessories
1 Miscellaneous Components
Quantity Manufacturer/Model Unit Price Extended Price
TBC Consoles CTR-L $295.53 $2,364.24
Laminate/linoleum ctop w/ bumper edge (per ft.)
8 TBC Consoles FP-9222 $326.59 $1,306.36
Post-mount monitor arm, accommodates up to 22 lbs, VESA-compatible LCDs with 14" pole and trac-mount assembly
4 TBC Consoles ST4-L $3,237.65 $3,237.65
Fixed height console, integrated full cable core, extruded aluminum legs, rear trac, laminate or linoleum finish
1 TBC Consoles ST-RB4 $456.47 $912.94
4RU leg mounted rack box, includes hardware to attach to SmartTrac leg 2 TBC Consoles ST-RD4 $288.94 $288.94
Rear door, vented and removable, 4 bay
1 TBC Consoles ST-RT2 $295.29 $1,181.16
2RU aluminum turret, 45 degree, silver finish
4 Shipping, Handling & Consumables
Quantity Manufacturer/Model Unit Price Extended Price
1 Western AV Cable and Connectors $1,875.08 $1,875.08
Western AV Equipment Rack Hardware $750.03 $750.03
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) 1 Western AV Installing Hardware & Accessories $937.54 $937.54 Installing Hardware & Accessories
1 Western AV Tariff Surcharge $6,818.47 $6,818.47
Tariff Surcharge Subject to Change
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Installation Labor
Labor
Quantity Manufacturer/Model Unit Price Extended Price
Western AV Engineering & Drafting $0.00 $2,533.28
Engineering & Drafting costs include site walks, creation of drawings, design review, installer support, meetings etc.
1 Western AV Project Management $0.00 $1,133.36
Project Management costs include meetings, site walks, project coordination / scheduling etc.
1 Western AV: Closing & Commissioning $0.00
Training, Closing, Commissioning costs include updating all devices to the latest firmware, testing, troubleshooting, device configuring and training clients. 1 Western AV: Installation Labor $5,666.80
Installation Labor includes pre-wire structure building, cable pulling, device installation, equipment rack fabrications, and testing. 1 $1,234.14
Equipment: $90,598.32
Council Broadcast Subtotal Without Tax
Labor: $9,333.44
$103,415.99
Shipping: $2,250.09
Bond: $0.00
Travel: $0.00
Electronic Waste: $0.00
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Lobby
Display System
Quantity Manufacturer/Model Unit Price Extended Price
Chief MTM1U $187.09 $187.09
Micro-Adjust Tilt Wall Mount Medium
1 LG Commercial 65UR340C9UD $984.71 $984.71
65'' 3840x2160 UHD Commercial Digital Signage
1 Signal Distribution and Switching System
Quantity Manufacturer/Model Unit Price Extended Price
Crestron DM-NVX-D20 $582.35 $582.35
DM NVX 4K60 4:2:0 Network AV Decoder [Now Accepting Orders] 1 Audio System
Quantity Manufacturer/Model Unit Price Extended Price
Biamp PARLÉ SBC 2 $423.53 $423.53
Parlé conferencing speaker bar.
1 Shipping, Handling & Consumables
Quantity Manufacturer/Model Unit Price Extended Price
1 Western AV Cable and Connectors $50.90 $50.90
Western AV Equipment Rack Hardware $20.36 $20.36
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) 1 Western AV Installing Hardware & Accessories $25.45 $25.45 Installing Hardware & Accessories
1 Western AV Tariff Surcharge $185.10 $185.10
Tariff Surcharge Subject to Change
1 Installation Labor
Labor
Quantity Manufacturer/Model Unit Price Extended Price
Western AV Engineering & Drafting $0.00 $0.00
Engineering & Drafting costs include site walks, creation of drawings, design review, installer support, meetings etc.
1 Rev. 0
Hemet Council Chamber Upgrade
Quote No : WAV-0038 7/18/2025 Page 16 of 21

23.K.

Western AV Project Management $0.00 $0.00
Project Management costs include meetings, site walks, project coordination / scheduling etc.
1 Western AV: Closing & Commissioning $283.34
Training, Closing, Commissioning costs include updating all devices to the latest firmware, testing, troubleshooting, device configuring and training clients. 1 Western AV: Installation Labor $708.35
Installation Labor includes pre-wire structure building, cable pulling, device installation, equipment rack fabrications, and testing. 1 Western AV: Programming $0.00
Programming costs include user interface designing, off-site and on-site programming.
1 $33.50
Equipment: $2,459.49
Lobby Subtotal Without Tax
Labor: $991.69
$3,545.76
Shipping: $61.08
Bond: $0.00
Travel: $0.00
Electronic Waste: $0.00
G & A:

Rev. 0
Hemet Council Chamber Upgrade
Quote No : WAV-0038 7/18/2025 Page 17 of 21

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Electrician
Installation Labor
Labor
Quantity Manufacturer/Model Unit Price Extended Price
1 Subcontractor Subcontact Labor $12,500.00 $12,500.00
$0.00
Equipment: $12,500.00
Electrician Subtotal Without Tax
Labor: $0.00
$12,500.00
Shipping: $0.00
Bond: $0.00
Travel: $0.00
Electronic Waste: $0.00
G & A:

Rev. 0
Hemet Council Chamber Upgrade
Quote No : WAV-0038 7/18/2025 Page 18 of 21

23.K.

L O C AT I O N S U M M A R Y
Location Installed Price
Council Chamber $147,838.76
Council Broadcast $103,415.99
Lobby $3,545.76
Electrician $12,500.00
Grand Total: $267,300.51
Rev. 0
Hemet Council Chamber Upgrade
Quote No : WAV-0038 7/18/2025 Page 19 of 21

23.K.

Extended Warranty & Preventative
Maintenance
1st Year= $6,553.00 (INCLUDED IN BASE BID)
2nd Year= $6,553.00 (INCLUDED IN BASE BID)
3rd Year= $6,553.00 (INCLUDED IN BASE BID)
4th Year= $6,553.00 (INCLUDED IN BASE BID)
5th Year= $6,553.00 (INCLUDED IN BASE BID)
$32,765.00 One Time

P R O J E C T S U M M A R Y

C O S T B R E A K D O W N
Equipment: $193,782.10
Labor: $66,292.37
G & A: $2,559.52
Travel: $0.00
Bond: $0.00
Shipping and Handling: $4,666.52
Electronic Waste Recycling: $0.00
Sales Tax: $15,533.79
Project Subtotal: $282,834.30
Warranty and Preventative Maintenance $32,765.00
Grand Total: $315,599.30

P A Y M E N T T E R M S
100% Equipment Upon Order, Progress Billing for Labor
*Due to tariffs imposed on foreign products, prices are subject to increase without prior notice.*
The sales tax is subject to change—in the event of a an increase, the client agrees to pay the current sales tax rate. This proposal is not to be copied, reproduced or forward to any third party as its contents are the property of Western Audio Visual.

Rev. 0
Hemet Council Chamber Upgrade
Quote No : WAV-0038 7/18/2025 Page 20 of 21

23.K.

Date
Date
WAVS
City of Hemet Candace Sunds
Hailey Schellin
Rev. 0
Hemet Council Chamber Upgrade
Quote No : WAV-0038 7/18/2025 Page 21 of 21

23.K.

Bond No. CSBA—31685

BIDSECURITYFORM FOR BOND
KNOW ALLBYTHESEPRESENTS:

That the undersigned
Western A/V
(Name of Contractor)
as Principal and the undersignedas Surety are held and firmly bound unto Owner, CITYOF HEMET, a political subdivision of the State of California, asobligee, in the penal sum of (Dollar Amount In Words) Ten Percent of the Amount Bid
Dollars (510% ) lawful money of the United States of America being at least ten percent (10%) of the aggregate amount of said Principal’s base Bid,for the payment of which, well and truly to be made, we bind ourselves, our successors, executors, administrators, and assigns, jointly and severally, firmly by these presents. * WHEREAS,said Principal is submitting a Bidfor [PROJECTNAMEAND DESCRIPTION] *Audio, Video, Lighting, Voting and Broadcasting Systems Upgrade at The City Council Chambers THE CONDITIONOF THIS OBLIGATIONISSUCH that if the Bid submitted by the said Principal be accepted and the Contract be awarded to said Principal and said Principal shall within the required periods enter into the Contract so awarded and provide the required Construction Performance Bond, Construction Labor and Material Payment Bond, insurance certificates, and all other endorsements, forms, and documents required under the Instructions to Bidders, then this obligation shall be void, otherwise to remain in full force and effect.

IN WITNESSWHEREOF,the above bounden parties have executed this instrument this 15th day of July ,2025.
(Month)
Western A/V
'
‘
, 7 7 I (Corporate Seal}
‘ By (j ?é‘Cv
Principal
3X Markel Insurance Company
Surety
(Corporate Seal) By
Adr' angrell, Attorney-in—Fact
20

23.K.

ACKNOWLEDGMENT
A notary public or other officer completing this
certificate veri?es only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.

State of Caiifornia
County of DVQlQUacL )
’ L
‘
On ’1 l
[5 l75 beforemewEIWAR‘R .NOW
QQK
L
(insert name and title of the officer)
personaliy appeared 10A; who proved to me on the b ofsatisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that helshe/they executed the same in his/herltheir authorized capacity(ies) and that by hislher/their signature(s) on the instrument the person(s), or the entity upon behatf of which the person(s) acted, executed the instrument. l certify under PENALTYOF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WlTNESS my hand and of?cial seat.
/
Signature W W (Seal)
.
" COMM2455381 ‘
» NOTARYPUBLIC—CALIFORNIA; 0 Orange County
NYCOMMEXPIRES7/27/2027

23.K.

ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.

State of California
County of Orange
On July 15th, 2025 before me, Laura Conlon, Notary Public (insert name and title of the officer)
personally appeared Adrian Langrell
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. 1 I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand andofficial seal.
_ . - . LAURACONLON
1”; COMM.#2521232
“3‘ Notary Public-Callfomla
, _ ._ ORANGECOUNTY
l '-, ' " My00mm.ExpiresJun20, 2029
Signature
aura Conlon

23.K.

Bond No. CSBA—31685
pom; 510023
JOlNT LlMlTEDPOWER GF ATTORNEY
KNOW ?siLMini 3’? THESEPRE?ENTS:That, Swami: insurance Company, a {orgoratiar'g duly mganizeé and existing Wider the laws of the State. of Texas and having its principal affine in the Cnunty cf Harris,Texas armMarkelInsurance Ccmpany (th "Company"], a cargoratiarr dui'y organized and existing Landerthe lawsorthe state of lllinoig, and having its principal administrative office in Glen Allen, Virginia, 6023 by these presents make, constitute and appoint:

Arturo Ayala, Daniel Huckabay, Dwight Reilly,Shaunna RozelleOstrom, Frank Morones, MichaelD.Stong, Ben Stong, R.Nappi, Benjamin Wolfe, Chelsea Liberatore, Adrian Langrell,Magdalena R.Wolfe Their true and lawful agentis) and attorneyisi-invfacr, each in their separate capacity iiimore than one is named above, to make, execute, seal and deiiverfor and on their own behalf, individually as a surety or ininziy, as ca-sureties, andas their act and deed any and all bones and other undertaking in suretyship provided, however, that the penal sum of any one such instrument executed hereunder shall not exceedthe sum of:

Fifteen Millionand 00/100 Dollars ($15,000,00000)
i”,
i This Power of Attorney isgranted and is signed and seaied under and by the authority of the renewing Resoiutions adopter! by the Heard of Directorsof SureTec Insurance Company anti Markelinsurance Company:
"RESOLVED,i‘ha-t{he President, any Senior Vize President, Vice Eresident, Assistant Vice Eres'zdent, Segretary, Assistant Secretary, ‘E‘reasarer0r Assistant Treasurer and each of them hereby is authorized to execute powers of attorney, and such authority can be executed by use orfacsimiie ségnamre, whichmay be attested or acknowledged layany officer or attorney, of the company, quaiifying the attnrney or attorneys named in the given pawer of attorney, to execute in behalf of, and acknowledge as the act and deed of the SureTec insurance Company and Markelinsurance Company, as the Ease may be, 3%!bonri undertakingsand connects of suretyship, and to affix the corporate seal thereto,"
3r:WETNESSWHEREOF,Markel insurance Commny and 3ureTec Insurance Company have caaseé their offiaialseai m be herennm affixed and these presents to be signed by their dailyauthurized officers on the 16m day of May , 2025 . f!” f: SnreTec insurance Company \égsggggg’; Markelinsurance Camgranny éaf" «“222 xii: " we” in; 35A!» 5&5 8w w r a , as ~
, .. . .
’ "~ “ - MichaelC. Kelng: ?'esgdent "a, ‘ a“ Single;
x Jennings, Vice Presi?em I; is 9% .
/
till!‘i““\ L(; “f’g
State of Texas i r/
Coons; of Harris; V
On this 16m day of May , 2025 A, 0., {mime me, a Notary Public:aithe State oi'rexas, in and forthe County of Harris, duly commissionedand qualified. nameTHEABGVEDvalCE-ZRS(2:? THECOMPANIES, to me personally known 10 be the individuaiaand officers described in, who executed the preceding instrument, and they acknowiedged the execution of same, and being by me duly sworn, disposed and said that they are the officers of the said companies aforesaid, and that the seals af?xed to the proceeding instrument are the Corporate Seals ofsaid Companies, and the said Corporate Seals and their signatures as officerswere duly affixed and subscribed to the said instrument by the anthority anti direction of the 5335companies, and that Resolutionsadopted by the Board of ?irec?ors of sairfCompanies referred to in the preceding instrument is now in force M‘gtililui!
in:TESTIMONY WHEREOEl have hereunto set my hand, and when my foicigiSe ,f {1}.“a
t 3 «2*.- c
: {33-O 3'.
3: : 3 E . .
.,
V, . E ‘{3% a”4/5?E ChaiseaTurner, Notary
3 - r .' 3 My commission ex ires925?: 7 5 2028
’3‘ {)5 0i: 4‘‘Lkh? ‘ Q
o 1 Ia
.3 We, the undersigned Officersof Sure‘rec insurance, Comrzany and MarkelIn?rgfgtmg’ é??erti?f that the erighmalPOWEROFATTORREYof winchthe foregoing is a full true and correct com:isstiil In fullform andeffect and hasKaig‘eeg I! 950" 1 a 1 ae i 5 ‘3
lN WlTNESSWHEREOFwe have hereunto set our hands, and affixed the Seals of said Companies, cmthe 15th day of July 1 2025
SureTec insurance Company ”xv/“w ' Markei insurance Company %x w
, By:
. 1’6th
M Bren Beaty, Assistant Secretary _ AgdrewMarquis, Assistant ???
ecretaw 5/},
Any instrument Issuedin excessDime penalty stated above isrotary maidand wirmuz any varidity. 510023 For ven?caiion of the Minority of {his Power you may call {713331243800 an arm;busmess day between 8:30 AM anti 5:00 PM CS}:

23.K.

PRICING
City of Hemet: AV Control Room
$202.14
AtlasIED MS-10C
3 All-Purpose Mic Stand Chrome $67.38
$1,269.06
Audio Technica ES925C24/DS5
Cardioid Condenser Gooseneck Microphone with 5-Pin Desk Stand Power Module - Cardiod 21.08"
3 $423.02
$2,838.00
Biamp Systems FORTE DAN CI
1 12 X 8 Digital Audio Server With Acoustic Echo Cancellation $2,838.00 $3,102.12
Biamp Systems FORTE DAN VT
Fixed I/O DSP With 12 Analog Inputs, 8 Analog Outputs, 8 Channels Configurable USB Audio, 32 x 32 Channels Of Dante, AEC Technology (all 12 Inputs), 2 Channel VoIP, And Standard FXO Telephone Interface
1 $3,102.12
$1,408.60
Blackmagic Design Audio Monitor 12G G3
1 Audio Monitor 12G G3 $1,408.60
$233.87
Blackmagic Design Mini Converter Sync Generator
Includes 6 crystal stabilized video reference outputs for referencing all the video equipment in your studio in either high definition Tri‑Sync or standard definition Blackburst television standards.
1 $233.87
$712.80
Blackmagic Design SDI to Analog 4K
2 Mini Converter - SDI to Analog 4K $356.40
$1,529.79
Blackmagic Design Videohub 10x10 12G
Videohub 10x10 12G is an Advanced Zero Latency Video Router that Supports any Combination of SD, HD and Ultra HD on the Router at the Same Time
1 $1,529.79
$6,264.50
Cable Cast CBL-CAPTIONING-1000
Pricing for a 1000 hour block of the Cablecast Closed
Captioning Service. Supports live captioning of meetings and events as well as on-demand captioning of video files. Runs on both Cablecast VIO and FLEX video servers, as well as VIO Stream. Users can input custom vocabularies.
1 $6,264.50

23.K.

$3,413.30
Cable Cast CBL-CCTRANSLATE-1000
A 1000 hour block of the Cablecast Closed Captioning
Translation service. Supports both live and file-based closed captioning translations for broadcast as well as
web/mobile/OTT content delivery. In a broadcast environment, English, Spanish, French, Portuguese, Italian, German, and Dutch
1 $3,413.30
$3,069.00
Cable Cast CBL-CGPLAYER-LIC
Cablecast CG bulletin board software for installation in Cablecast VIO video servers. All bulletin board features and native integration with the Cablecastschedule for display of "Airs Again On", "Coming up Next" and Cablecast schedule bulletins, updated dynamically throughout the day.
2 $1,534.50
$5,632.00
Cable Cast CBL-GOLD-CH-1YR
Annual support subscription per I/O (Input/Output). Same day email, phone and remote login support. Includes all new software releases. Also includes premium features only
available with Gold or Platinum Assurance. VIO4 = 4 I/O. VIO2, VIO Lite and VIO Stream = 2 I/O.
*Updates are customer installed
16 $352.00
$2,574.00
Cable Cast CBL-REFLECT-BND
Annual Cloud-based reflection service operating in conjunction with both Cablecast Live and Cablecast VOD servers that provide a virtually unlimited number of live and VOD internet video streams while conserving your internal bandwidth.

Includes up to 3 streaming channels.
1 $2,574.00
$18,882.60
Cable Cast CBL-VIO2-800
2 channel configurable 1x1 or 0x2 SD/HD SDl encode/decode, multi-format server with 10TB of
usable RAID5 storage in a 3 RU chassis. Includes 2 10GB ethernet ports. Selectable SD or HD SDI
with embedded audio. Pulls in RTP, RTMP, RTSP, NDI, SRT and HLS streams. Includes Cablecast
Automation, Vi
1 $18,882.60
$2,888.60
Cable Cast CBL-VIO2-HA
Annual hardware warranty contract for the CBL-VIO2. First 3 years are included with the purchase.

Discount included for years 4 & 5 with initial hardware purchase
2 $1,444.30
$9,864.80
Cable Cast CBL-VIOLITE-800
2 channel configurable 1x1 SD/HD SDl encode/decode, multiformat server with 8TB of storage in a 2 RU chassis with whisper quiet fans. SelectableSD or HD SDI with embedded audio. Pulls in RTP, RTMP, RTSP, NDI, SRT and HLS streams. Includes Cablecast Automation, Video and CG server Software.
1 $9,864.80
$1,509.76
Cable Cast CBL-VIOLITE-HA
Annual hardware warranty contract for the CBLVIOLITE First 3 years are included with the purchase.

Discount included for years 4 & 5 with initial hardware purchase
2 $754.88

23.K.

$1,870.00
Cable Cast CBL-VIO-LIVE-UPG
Cablecast Live streaming software upgrade for VIO video servers. This software only upgrade can be applied to a VIO Lite, or a VIO2 to stream one channel of video. Use in
conjunction with REFLECT or REFLECT+, to bring your content to Roku, Amazon Fire TV, Apple TV, Android mobile, as well as iP
1 $1,870.00
$1,740.07
CivicMaster CVM-DNP.STP
Digital Name Plate initial setup. This setup includes the PC client with DNP software to setup the meetings and names in the database. Requires Internet access.
1 $1,740.07
$10,079.76
CivicMaster CVM-VOTE.2YL
Includes per user (2) year license for voting and meeting management. Additional (2) years.

Includes software updates only. The hardware is now owned by the City.
8 $1,259.97
$19,648.00
CivicMaster CVM-VOTE.3YL
Includes per user (3) year license for voting and meeting management. The voting system shall provide the voting
results including the agenda/motion. All votes shall be recorded on Microsoft cloud (Azure) server for retrieval Includes software/hardware including the encoder/decoder and interface.
8 $2,456.00
$1,522.00
CivicMaster CVM-VOTE.STP
Voting initial setup. This setup includes the PC client with software to setup the meetings voting software in the database.

Requires Internet access.
1 $1,522.00
$1,848.00
Crestron Electronics CP4N
1 4-Series Control System $1,848.00
$1,800.00
Crestron Electronics DGE-1000
1 Digital Graphics Engine 1000 $1,800.00
$1,320.05
Crestron Electronics DMF-CI-8
1 DigitalMedia Card Chassis for DM-NVX-C & DMCF, 8 Slots $1,320.05 $2,376.10
Crestron Electronics DM-NVX-360C
DM NVX 4K60 4:4:4 HDR Network AV Encoder/Decoder Card
Configured as a decoder to feed content to the production switcher
2 $1,188.05
$858.03
Crestron Electronics DM-NVX-D30C
DigitalMedia 4K60 4:4:4 HDR Network AV Decoder Card
For the control room display input 2. To monitor a selected presentation device.
1 $858.03
$2,574.09
Crestron Electronics DM-NVX-E30C
DigitalMedia 4K60 4:4:4 HDR Network AV Encoder Card
Two encoders dedicated to PC in the control room -
Presentation PC and Zoom/Teams PC
One encoder dedicated to Program O/P
3 $858.03
$1,338.05
Datavideo RMC-300A
Control up to 24 PTZ cameras via IP or 8 PTZ cameras via serial and 16 PTZ cameras via IP
1 $1,338.05
$6,176.65
Datavideo SE-4000
12 input 4K video switcher with 8 HD-SDI and 4 HDMI inputs.

Outputs include 3 configurable HDMI and 6 HD-SDI.
1 $6,176.65

23.K.

$1,125.64
Decimator Design 12G-CROSS
HDMI/SDI 4K Cross Converter With Scaling And Frame Rate Conversion
Loop back
2 $562.82
$2,285.25
Dell QCM-1250
Processor: Intel® Core™ Ultra 5 235T vPro® (13 TOPS NPU, 14 cores, up to 5.0GHz)
Memory: 16 GB DDR5 (1 x 16 GB), up to 5600 MT/s, non-ECC Storage: 512 GB Solid State Drive (SSD), TLC (Triple-Level Cell) Wireless: Intel® Wi-Fi 6E AX211, 2x2, 802.11ax
Bluetooth® wireless card, Internal WiFi
3 $761.75
$1,880.48
LEA Professional CONNECT 164D
IOT Enabled Professional Amplifier with Dante - 4 x 160 WRMS @ 4, 8, 70V, 100V (80W at 2)
1 $1,880.48
$66.24
Listen Technologies LA-123
2 90 Degree helical antenna (72 MHz), dark grey $33.12
$105.84
Listen Technologies LA-130
1 Remote antenna kit, 25 feet $105.84
$77.76
Listen Technologies LA-401
4 Universal ear speaker $19.44
$38.16
Listen Technologies LA-423-01
1 4-Port USB charger for LR-4200/5200 receiver, black $38.16 $119.52
Listen Technologies LA-430
2 Intelligent ear phone/neck loop lanyard $59.76
$162.72
Listen Technologies LA-80
1 2-Way RF Antenna Combiner $162.72
$688.36
Listen Technologies LR-4200-072
4 Intelligent DSP (Digital Signal Processing) RF receiver (72 MHz) $172.09 $725.07
Listen Technologies LT-800-072-01
1 Stationary RF Transmitter (72 MHz) _ North America $725.07 $18,497.74
MAT-A.LAG.PROD.DESK.03
Laguna Designs Production Desk - City of Hemet
- 6-Bay system with 6RU turrets
- Filler bay in the middle
- Two loudspeaker mounts
1 $18,497.78
$2,400.10
Matrix AV MAT-PC
2 PC for the equipment rack for control and monitoring $1,200.05 $2,674.51
Netgear GSM4248PX-100NA
1 M4250-40G8XF-PoE+ AV Line Managed Switch $2,674.51 *
$850.11
NewLine STV-5524-PLUS
1 55" Commercial UHD 4K, Built in Wifi, Digital Signage Capable $850.11 * $271.56
Planar PCT2235
Helium 22in wide black HID compliant projected capacitive multi-touch FHD IPS edge-lit LED LCD, USB controller, VGA, HDMI, DP, speakers, Helium stand supporting 15 to 70 tilt range and flat orientation.
1 $271.56 *
$658.80
Radio Design Labs (RDL) DS-RN02
1 Wall-Mounted Mic/Line Dante Interface 0x2 $658.80
$1,526.40
Shure MXW2X/SM58=-Z10
3 Handheld Transmitter with SM58 Capsule, Z10 Frequency Band $508.80 $630.02
Shure, Inc. ANI4OUT-BLOCK
4 Channel Dante Mic/Line Audio Network interface-out with block connectivity
Production audio - monitoring
1 $630.02 *

23.K.

City of Hemet: AV Control Room Total $163,398.26 *
$3,786.15
Shure, Inc. MXW8=-Z10
5 Desktop Base Gooseneck Transmitter $757.23 *
$4,284.16
SurgeX UPS-2000-OL
2RU, 2000 Va Online UPS, 4 Outlet, 20A; On-Line DoubleConversion UPS Technology2 $2,142.08 * $1,062.26
Tascam SS-R250N
1 Solid state memory recorder with networking $1,062.26 $166.11
TP-LINK ER7206
1 Multi-WAN Professional Wired Gigabit VPN Router $166.11 $769.56
WattBox WB-800VPS-IPVM-18
Wattbox IP vertical power strip & conditioner w/ individually controlled & metered 18 outlets
1 $769.56
City of Hemet: Council Chambers: Dais
$3,276.16
Audio Technica ES925C24/FM5
Modular microphone system includes a cardioid condenser microphone element, 21.08" gooseneck and 5-pin flush-mount power module
8 $409.52
$31,105.28
CivicMaster CVM-DNP.3YL
Digital Name Plate subscription for 3 years. Includes one wide format digital name plate hardware and installation.

The system requires Internet access
8 $3,888.16
$10,800.00
Crestron Electronics DGE-1000
Digital Graphics Engine 1000
The DGE-1000 and PCT-2235 will be programmed to control the AV system, add voting capability and also start/stop public speaking timer.
6 $1,800.00
$1,366.80
Crestron Electronics DM-NVX-360
DM NVX 4K60 4:4:4 HDR Network AV Encoder/Decoder
To decode video for the dais feeding the DA
1 $1,366.80
$660.03
Crestron Electronics HD-DA8-4KZ-E
1 1:8 HDMI Distribution Amplifier w/4K60 4:4:4 & HDR Support $660.03 $6,094.00
Dell QCM-1250
Processor: Intel® Core™ Ultra 5 235T vPro® (13 TOPS NPU, 14 cores, up to 5.0GHz)
Memory: 16 GB DDR5 (1 x 16 GB), up to 5600 MT/s, non-ECC Storage: 512 GB Solid State Drive (SSD), TLC (Triple-Level Cell) Wireless: Intel® Wi-Fi 6E AX211, 2x2, 802.11ax
Bluetooth® wireless card, Internal WiFi
8 $761.75
$2,674.51
Netgear GSM4248PX-100NA
1 M4250-40G8XF-PoE+ AV Line Managed Switch $2,674.51 *
$1,605.66
Planar PCT2235
Helium 22in wide black HID compliant projected capacitive multi-touch FHD IPS edge-lit LED LCD, USB controller, VGA, HDMI, DP, speakers, Helium stand supporting 15 to 70 tilt range and flat orientation.
6 $267.61 *
$1,755.18
Radio Design Labs (RDL) DB-PSP1
Decora-style active loudspeaker with user level adjustment - Black
7 $250.74
$178.50
Radio Design Labs (RDL) DB-SH1
Stereo Headphone Amplifier - Decora panel with user level control
1 $178.50

23.K.

City of Hemet: Council Chambers: Dais Total $62,634.49 * City of Hemet: Council Chambers: Dais: Clerk Total $3,927.61 * City of Hemet: Council Chambers: Dais: Mayor Total $3,927.61 * $507.22
Radio Design Labs (RDL) DC-1B
Desktop or Wall Mounted Chassis for Decora Remote Controls and Panels - Black
7 $72.46
$91.07
Radio Design Labs (RDL) DC-2B
Desktop or Wall Mounted Chassis for Decora Remote Controls and Panels - Black 2G
1 $91.07
$1,260.04
Shure, Inc. ANI4IN-BLOCK
4 Channel Dante Mic/Line Audio Network Interface-In with Block connectivity and Logic functionality
2 $630.02 *
$1,260.04
Shure, Inc. ANI4OUT-BLOCK
4 Channel Dante Mic/Line Audio Network interface-out with block connectivity
2 $630.02 *
City of Hemet: Council Chambers: Dais: Clerk
$1,800.00
Crestron Electronics DGE-1000
Digital Graphics Engine 1000
The DGE-1000 and PCT-2235 will be programmed to control the AV system, add voting capability and also start/stop public speaking timer.
1 $1,800.00
$1,860.00
Crestron Electronics DM-NVX-384
DM NVX 5K 4x1 AV-over-IP Switcher with HDMI and USB-C
Connectivity
For Clerk's PC with multiple inputs
1 $1,860.00
$267.61
Planar PCT2235
Helium 22in wide black HID compliant projected capacitive multi-touch FHD IPS edge-lit LED LCD, USB controller, VGA, HDMI, DP, speakers, Helium stand supporting 15 to 70 tilt range and flat orientation.
1 $267.61 *
City of Hemet: Council Chambers: Dais: Mayor
$1,800.00
Crestron Electronics DGE-1000
Digital Graphics Engine 1000
The DGE-1000 and PCT-2235 will be programmed to control the AV system, add voting capability and also start/stop public speaking timer.
1 $1,800.00
$1,860.00
Crestron Electronics DM-NVX-384
DM NVX 5K 4x1 AV-over-IP Switcher with HDMI and USB-C
Connectivity
For Mayor's PC connection with multiple inputs
1 $1,860.00
$267.61
Planar PCT2235
Helium 22in wide black HID compliant projected capacitive multi-touch FHD IPS edge-lit LED LCD, USB controller, VGA, HDMI, DP, speakers, Helium stand supporting 15 to 70 tilt range and flat orientation.
1 $267.61 *
City of Hemet: Council Chambers: Lectern
$409.52
Audio Technica ES925C24/FM5
Modular microphone system includes a cardioid condenser microphone element, 21.08" gooseneck and 5-pin flush-mount power module
1 $409.52

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City of Hemet: Council Chambers: Lectern Total $5,107.52 * City of Hemet: Council Chambers: Wall Total $7,768.73 * $2,838.00
Crestron Electronics AM3-222 KIT
AirMedia Series 3 Kit with AM-3200-WF Receiver and two AMTX3-200 Endpoints1 $2,838.00 $1,860.00
Crestron Electronics DM-NVX-384
DM NVX 5K 4x1 AV-over-IP Switcher with HDMI and USB-C
Connectivity
Lectern encoder with two inputs assigned to laptop connection and the Air Media for wireless presentation.
1 $1,860.00
City of Hemet: Council Chambers: Wall
$396.00
Crestron Electronics CEN-GW1
Universal Wireless Gateway - ER, SG, and infiNET EX Wireless [Just Released]
1 $396.00
$712.80
Crestron Electronics CLW-DIMEX-P-W-S
6 Cameo Wireless In-Wall Dimmer, 120V, White Smooth $118.80 $929.54
Crestron Electronics DM-NVX-D30
DigitalMedia 4K60 4:4:4 HDR Network AV Decoder
For the Chamber's main display
1 $929.54
$255.00
Matrix AV ENV-6-5CCT
6" Remodel recessed light
Site confirmation is needed for the 6" fixture to fit properly. 25 $10.20
$249.60
Matrix AV ENV-TB-5K-18W-31
4FT LED T8 Hybrid Type A+B Light Tube, 18W, Plug & Play or Ballast Bypass, Single-Ended OR Double-Ended, 5000K, 2400lm, Frosted Cover, T8 T10 T12 for G13, 120-277V, UL Listed
These are the flourescent lights around the perimeter of the chambers. The existing ballasts must be removed.
32 $7.80
$4,147.84
NewLine STV-9824-PLUS
98" Smart TV, UHD 4K, Built in Wifi, Digital Signage Capable, Commercial Display
1 $4,147.84 *
$789.96
Radio Design Labs (RDL) DD-BN22
Wall-Mounted Bi-Directional Mic/Line Dante Interface 2 x 2 Media Press & Remote Feed
Install in northeast corner
1 $789.96
$287.99
Time Machine 760-268-000
PoE 2.5" RGB, single sided, wall-mounted clock display. RGB any color - Hours: Minutes:Seconds
Outer dimensions: 14-1/8" W X 4-1/8" H X 2-3/8" D
1 $287.99
City of Hemet: Council Chambers: Ceiling
$352.80
Brightline, LP 016-355
6 Drywall Kit, 6" x 2', Imperial Aluminum, Powder Coat White $58.80 $4,435.38
Brightline, LP FLXT1-A35-F-I
LED Flex-T 1 Module Rotate Fix Low Voltage Dim (0-10V), 3500K, 95+CRI, Flood Optic, 6" x 2', Inch 45° Mount Panel Labor in the summary includes opening the ceiling to gain access to the structure above for mounting the fixtures, running electrical and closing the ceiling and painting.
6 $739.23
$1,371.69
Crestron Electronics SAROS IC6T-W-T-EACH
Saros 6.5 2-Way In-Ceiling Speaker, White Textured, Single (must be ordered in multiples of 2)
9 $152.41

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City of Hemet: Council Chambers: Ceiling Total $21,038.80 * City of Hemet: Lobby Total $1,935.66 *
City of Hemet: Lobby Hallway Total $2,392.89 *
$11,678.40
Datavideo PTC-325GW
4K 30x NDI® | HX, 12G-SDI, and HDMI PTZ Camera with
Tracking - White
4 $2,919.60 *
$3,200.53
Shure, Inc. MXWAPT8=-Z10
1 8-Channel access point transceiver $3,200.53
City of Hemet: Lobby
$929.54
Crestron Electronics DM-NVX-D30
DigitalMedia 4K60 4:4:4 HDR Network AV Decoder
Fort he lobby display
1 $929.54
$1,006.12
NewLine STV-6524-PLUS
1 65" NT Series Non Touch Display 4K $1,006.12 *
City of Hemet: Lobby Hallway
$929.54
Crestron Electronics DM-NVX-D30
DigitalMedia 4K60 4:4:4 HDR Network AV Decoder
For the hallway display
1 $929.54
$457.23
Crestron Electronics SAROS IC6T-W-T-EACH
Saros 6.5 2-Way In-Ceiling Speaker, White Textured, Single (must be ordered in multiples of 2)
3 $152.41
$1,006.12
NewLine STV-6524-PLUS
1 65" NT Series Non Touch Display 4K $1,006.12 *
* Subtotals do not include Tax, Shipping and Misc. charges. Refer to project summary

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Date
City of Hemet
Date
Client: Contractor: Matrix Audio Visual Designs, Inc.

CSLB #: 765990
City of Hemet
Name:

Hovik Mirzakhanian
Name:

Equipment: $272,131.57
Project Summary
Miscellaneous: $13,606.60
Sales Tax: $28,913.84
Electronic Waste Fee: $69.00
Shipping: $5,443.00
Labor: $90,280.67
Sales tax is calculated based on the current sales tax and it is subject to change Grand Total: $410,444.68
Payment Schedule Amount
Initial Deposit $184,700.11
Progress Payment - 50% progress $102,611.17
Progress Payment - 80% progress $102,611.17
Final Payment $20,522.23
Optional Service Level Agreements Amount
MAVD MAT-SLA.SILVER
Silver SLA - Includes four maintenance visit, cleaning, projector filter cleaning, checking all wires and connectors are snug, confirmation of system operation, performing major firmware updates, Minor repairs. See our extended service level agreement detail. Period of performance: One Year.
4 $69,324.00
MAVD MAT-SLA.GOLD
Gold SLA - Includes all the benefits of the Silver SLA with the added benefit of covering labor should a failure occur - Parts will be invoiced at current price levels.

Period of performance: One Year.
4 $110,920.00
MAVD MAT-SLA.PLATINUM
Platinum SLA - Includes all the benefits of the Silver and Gold SLA with the added benefit of replacing parts and labor should a failure occur. Period of performance: One Year.
4 $166,380.00

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AV Lighting and Broadcasting System
Upgrade
PROJECT INFORMATION:

Revision:
7/18/2025
0 Modified: Te c h n o l o g y . S e r v i c e . S o l u t i o n s ® PREPARED FOR:

Project Name: City of Hemet
450 E. Latham Avenue
Project Site Address: Hemet CA 92543
450 E Latham Ave
Hemet, CA 92543-4224 US
Project Number: P001685
Date: 07/18/2025
Expires: 09/18/2025

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INTRODUCTION
T E C H N O L G Y . S E R V I C E . S O L U T I O N S ® Thank you for the opportunity to furnish you with this proposal. This proposal is valid for 90 days from the date of submission.

For over 30 years, Matrix AV has worked with clients throughout Southern California to consult, design, specify, implement, monitor, manage, and maintain audio, visual, lighting, and system control in venues encompassing the spectrum of meeting spaces. Our client portfolio includes Fortune500 companies, local, State, and Federal government, healthcare, education, and non-profit organizations. The variety of meeting spaces is equally as diversified, ranging from huddle rooms to boardrooms, gymnasiums to auditoriums, and council chambers to event centers. Matrix AV has grown and evolved with the technology incorporating standards with continuous education and training, value engineering, timely completion, budget sensitivity, intuitive control, and reliability.

We understand that not every project and application is mission-critical – until it is. To that end, we ensure that every job, no matter the size, includes our Standard Warranty and has options for SLAs to fit the application. Our Team sincerely believes you will appreciate our attention to detail, which is a reflection of how we value each and every opportunity to serve our clients.

Matrix Audio Visual Designs, Inc.

Hovik Mirzakhanian
Vice President
818 841-4700 X262
[email protected]
Important: Please do not share this information with others and/or our competitors. Through out the years we have spent tremendous amount time, training, learning, and generally keeping up with technology.

The drawings, specifications, concepts, designs, and arrangements thereby are and shall remain a tangible property of Matrix Audio Visual Designs, Inc. and no part thereof shall be copied, disclosed to others, or used in connection with any work, project, bid other than the specific project for which they have been prepared and developed for, without the written consent of Matrix Audio Visual Designs, Inc.

Visual contact with these drawings or specifications shall constitute conclusive evidence of acceptance of these restrictions

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MATRIX AUDIO VISUAL DESIGNS, INC.

Matrix AV
Audio Visual, lighting and Control System Design and Integration License # 765990
Small Business/Women Owned Company
Corporate Profile
Specialty: Audio-visual, lighting, IT and control system design and integration Location: 2525 W. Burbank Blvd., Burbank, CA 91505
Contact Information:

T. 888 883-4836 or 818 841-4700
E. [email protected], [email protected]
Web: www.matrixav.com
Corporate information: Matrix AV has been in Business since 1991, an S- Corporation with Employee Identification Number 95-4748016
License Information: C7 & C10 License # 765990
Department of Industrial Affairs: DIR 1000035321
Registered Small Business: 1794921
Registered Woman Owned Business: RCWOSB2139
Cage Code: 1MTM3

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Multimedia and Technology Solutions
Matrix Audio Visual Designs Inc. is an audio, video, lighting and control systems design and integration firm located in Burbank, California. We integrate technology based solutions for private businesses, educational institutions, houses of worship, military, and government. Since 1991 we have been satisfying our clients by creating relationships as strategic design/build partners, providing elegant solutions to their current needs while concurrently planning for their future.

We own our building, a 7500 square foot facility in Burbank, accommodating approximately 2500 square feet of warehouse space, 700 square feet of office space assigned to engineering and administration, 700 square feet of service area with two service benches populated with test equipment, and 1100 square feet assigned to staging and testing.

Our Goal
Some solutions are simple; however, all solutions, regardless of scale, require personalization. Our goal is not to try and sell you a box and it is not to oversell. These two practices do not ultimately serve you in your best interest. Our purpose is to provide you with a solid, integrated system, incorporating the functionality you require controlled effortlessly by an interface tailored to you. Realization of our goal is achieved when the integrated solution becomes an extension of the user: Functional, intuitive, and second nature. We achieve this end result by the following procedures.
· Needs analysis and feasibility studies
· Conceptual systems and facilities design
· Interaction, and dialogue with our clients’ developers, architects, engineers, interior designers, and contractors
· Detailed, in-house system engineering and complete integration · Project implementation and management
· Training and on-site operations
These practices ensure your integrated solution is customized for your specific requirements.

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Solutions that Work for You
Matrix Audio Visual Designs Inc. works with you and for you to create your complete, integrated solution. From small meeting rooms with a single display to your digital signage needs to large group presentations incorporating streaming graphics, live video and multi-channel audio, Matrix Audio Visual brings to reality your requirements of dynamic multimedia installations. With our customized user interfaces even the most complex and technical systems are clear to understand and effortless to use. Our approach to system design and installation is to provide a turnkey solution for you, our client. From conceptualization and need analysis to design and installation we believe working with our customers is the only method of providing beneficial, reliable installations.

Realizing Your Needs
To achieve the best possible end result we believe in starting with the client. Technology is dynamic and ever-changing.

Our expertise in the fields of architectural acoustics, audio and video system design, sound reinforcement, grounding and wiring techniques allows us the unique position of providing an integrated solution which will fit your requirements and fit your budget. Our knowledge of technology ergonomics and our experience with user interface simplicity positions Matrix Audio Visual Designs as a powerful partner to turn your goals into reality.

Some of our integrated systems have included:
· Auditoriums
· Boardrooms
· Houses of Worship
· Conference Centers
· Command and Control Centers
· Classrooms and Training Rooms
· Technology Demonstration Centers
· Council Chambers and Public Assembly areas
Ease of use, flexibility, and planning for future technology are hallmarks of our approach. We, at Matrix Audio Visual Designs, know how to deliver these to you, our client.

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Our Expertise
We are experts in the following disciplines:
· Audio Conferencing
· Video Conferencing
· Audio and Video distribution over IP
· RF Distribution
· Broadcast Systems
· Paging and mass-notification systems
· High definition signal switching
· Sound masking systems for open office spaces
· Background music
· Lighting control systems
· Control system design and integration including iPad as user interface For more information please go to our web site: www.matrixav.com

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Scope
of
Work
We are immensely grateful for the chance to offer our proposed solution to fulfill your AV needs. At Matrix AV, our primary focus is on you, the customer, and we take pride in our commitment to providing you with exceptional service.

Our business revolves around delivering cutting-edge Technology Service Solutions, and it's not just a slogan; it's our ethos. Thank you for considering us, and we look forward to serving you with our best possible efforts.

Information worth mentioning.

Notice of Confidentiality:

Please note that the information contained in this communication/proposal is strictly confidential and intended solely for your use. It should not be shared with any third party, including our competitors. We have dedicated significant time, effort, and resources to training, education, and staying up-to-date with the latest technology to deliver the best solutions to our clients.

The drawings, specifications, concepts, designs, and arrangements included herein are the tangible property of Matrix Audio Visual Designs, Inc. They are solely intended for use in the project for which they have been developed and prepared. No part of this material may be copied, disclosed, or used in connection with any other work or project without the express written consent of Matrix Audio Visual Designs, Inc.

By accessing these drawings or specifications, you acknowledge and accept these confidentiality restrictions. Please ensure that all members of your team are aware of these terms and that they comply with them.

Training: At Matrix AV, we believe that training is an essential part of any successful project, regardless of its size or complexity. That's why we are committed to providing tailored training solutions that meet the specific needs of our customers. Whether you have a small or large project, our team will work closely with you to identify your unique training requirements and develop a comprehensive plan to ensure your team is fully equipped to operate and maintain your new system effectively. Our goal is to provide you with a seamless experience from start to finish and beyond.

Source code and configuration files: At Matrix AV, we understand the importance of the source code, configuration files, and other programming components that comprise the audio, video, and control systems we design and install. We believe that our customers should have full ownership of these essential components to ensure they can maintain and upgrade their systems over time. Therefore, we provide our customers with complete access to the source code, configuration files, DSP files, and network topology files associated with their systems. We will work with you to ensure that you have all the information you need to manage your system effectively and provide ongoing support as needed.

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Job Site Hours: Job site hours are from 8:00 AM to 4:30 PM. It is expected that all work will be performed during these hours unless otherwise agreed upon in advance.

Cabling: The proposal includes comprehensive cabling services, including cable selection, installation, termination, and testing to ensure optimal system performance.

Insurance: Commercial general liability each occurrence: $1,000,000.00 General aggregate: $2,000,000.00 Automobile liability: $1,000,000.00
Umbrella liability each occurrence: $5,000,000.00 Aggregate: $5,000,000.00 Warranty: The system includes one year of warranty for parts and labor. This warranty excludes batteries and other consumable items.

Clean up: After the work is complete, clean up the area, remove all debris, and discard packaging material.

Statement of Work
General Scope:

Matrix AV is recommending a system upgrade following a thorough job walk conducted on May 28th.

General description of the project
The City of Hemet is seeking a qualified AV systems integrator to deliver a comprehensive, turn-key upgrade of all audio, video, lighting, voting, and broadcasting systems within its City Council Chamber. The scope includes full replacement of existing analog infrastructure with modern, digital, and broadcast-grade components—ranging from ceiling speakers, touchscreen displays, PTZ 4K cameras, and ADA-compliant assistive listening systems, to robust signal distribution, digital voting with nameplates, and live-streaming integration across multiple platforms. The project also calls for the creation of a new broadcast control room equipped with professional-grade production systems, network-integrated power backup, remote management capabilities, and long-term media storage solutions. Extensive system documentation, technical and user training, and five years of preventative maintenance and support are required, ensuring the upgraded chamber supports seamless public meetings, transparent governance, and scalable technology for future needs.

Audio System
DSP:

Matrix AV has incorporated two state-of-the-art Biamp Digital Signal Processor (DSP) into the proposal. The DSPs will be installed and programmed to provide the necessary processing to address the unique audio requirements of the City, ensuring optimal performance and versatility.

The DSP includes two lines of VoIP connection and one analog POTS line connection. Matrix AV will program the DSP with the VoIP setup parameters necessary to make the connection. We will require your providers assistance to obtain credentials for system connection to the VoIP server.

Biamp Tesira Forte DAN VT product link: https://bit.ly/41rsK9w Biamp Tesira Forte DAN CI product link: https://bit.ly/4kGKZPR Mix Minus:

We will be implementing a mix minus system with the dais loudspeakers. We will program the DSP to send a custom audio mix that includes everyone else's voice except their own.

This setup makes it easier for everyone to hear clearly without causing audio problems. It's especially important in council

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This setup makes it easier for everyone to hear clearly without causing audio problems. It's especially important in council chambers where multiple microphones are live and people are sitting close together.

Wired Microphone:

The Audio-Technica ES925C24/FM5 is a modular, professional-quality gooseneck microphone system designed for installations such as conference rooms, council chambers, and boardrooms. It features:
- A 24" gooseneck (C24) for flexible positioning.
- A cardioid condenser microphone element for focused voice pickup with excellent rejection of side noise. - The FM5 flush-mount power module with touch-sensitive capacitive switch and LED indicator for user control and visual status feedback.

The ES925C24/FM5 provides clear, intelligible speech, low-profile aesthetics, and reliable performance, making it ideal for permanent installations in speaking environments.

We will be using the same microphone for the lectern.

Product link: https://bit.ly/3XLcpcm
Shure ANI4IN:

The ANI4IN is a 4-channel analog-to-network interface that converts up to four analog audio inputs—such as microphones or line-level sources—into Dante™ network audio for seamless integration with digital audio systems. A key advantage of the ANI4IN is its ability to consolidate multiple microphone signals, reducing the need for long analog cable runs to the AV room. It supports integration of microphone touch mute switches, LED status indicators, and audio signals (x4) over a single shielded CAT6 cable, streamlining installation and maintaining a clean infrastructure.

Product link: https://bit.ly/3W48ckV
Shure ANI4OUT:

The ANI4OUT is a 4-channel network-to-analog interface that delivers up to four channels of Dante™ digital audio from the network and outputs them as standard balanced analog signals. This allows easy distribution of networked audio to devices like amplifiers, speakers, or recording systems. The ANI4OUT simplifies deployment by enabling decentralized audio output points, reducing the need for complex analog distribution and keeping AV system designs flexible and efficient.

Product link: https://bit.ly/4kfRaeG
RDL DB-PSP1:

The RDL DB-PSP1 (Black) is a compact, Decora-style active audio monitor with a built-in speaker and amplifier, designed for convenient wall or desk-mounted audio monitoring. It includes an integrated volume control and is ideal for applications such as council chambers, control rooms, or AV racks—anywhere local audio monitoring is required. When paired with the RDL DC-1B desktop chassis, the DB-PSP1 can be neatly mounted on a desk or tabletop, offering flexible installation options while maintaining a clean and professional appearance.

Product link DB-PSP1: https://bit.ly/41uny63
Product link DC-1B: https://bit.ly/4mL9o9e
Ceiling Loudspeakers Crestron Saros IC6 6":

The Crestron IC6T is a 6" in-ceiling speaker designed for high-quality performance in commercial environments such as conference rooms, council chambers, and public spaces. It features a coaxial design with a pivoting 1" tweeter and an 6" woofer, delivering clear, articulate sound with wide dispersion. It includes a low-profile grille and a 70V/100V transformer for distributed audio systems, as well as an 8-ohm bypass for direct connection.

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Product link: https://bit.ly/3IxaNR9
LEA Professional CS164D:

The LEA Professional CS164D is a high-performance 4-channel, 160-watt per channel Dante-enabled network amplifier designed for commercial and professional AV installations. Part of LEA’s Connect Series, it features built-in DSP, direct Dante™ and AES67 audio networking, and cloud connectivity for remote monitoring and control. The CS168D supports 70V, 100V, 8O, and 4O speaker loads, offering flexibility for various system configurations. Its compact form factor, efficient Class D design, and advanced control options make it ideal for applications such as council chambers, conference rooms, and multi-zone audio systems.

Product link: https://bit.ly/3Amknio
Dais Microphone and Loudspeaker Integration
At Matrix AV, we prioritize solutions that meet the City's needs while minimizing disruption to existing infrastructure. The current microphones are mounted on single-gang plates secured to the dais. Our proposed approach involves removing these existing plates and installing new custom plates that accommodate both the integrated microphone and a small hole with a grommet for the dais loudspeaker cable.

Given that councilmember monitors are positioned directly in front of the microphones, access to the capacitive touch mute switch at the microphone base may be obstructed. To address this, we will integrate microphone control into the Crestron system, enabling mute functionality directly from the voting touch screen in front of each member.

As an alternative, we could offset the microphones to the left or right of the monitors to maintain access to the physical mute switch. However, this would require abandoning the current mounting locations and covering them with blank plates, resulting in additional labor not included in the current proposal.

We believe the first approach aligns best with the City’s workflow and aesthetics, but we are open to discussing both options further upon award.

Assisitive Listening System
ADA Requirements for Assistive Listening Systems (ALS)
Per the 2010 ADA Standards for Accessible Design, the number of required receivers is based on the occupant load (i.e., seating capacity) of the assembly area served by a permanently installed sound system.

Here’s a breakdown of the key points:

1. Receiver Quantity Requirements (per ADA 219.3)
Occupant Load Minimum Required Receivers
1 – 50 2
51 – 200 2 + 1 per 25 seats over 50
201 – 500 7 + 1 per 50 seats over 200
501+ 11 + 1 per 100 seats over 500
For an occupancy of up to 100
2 for the first 50 occupants
2 more for the next 50 (1 per 25 people over 50)

2. Neckloop Requirement (per ADA 219.3 and 706.3)
At least 25% of receivers (but no fewer than 2) must be hearing-aid compatible (i.e., capable of using neckloops for telecoil-equipped hearing aids).

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telecoil-equipped hearing aids).

As part of the City of Hemet’s commitment to ADA compliance and accessibility, we are proposing a high-quality, RFbased Assistive Listening System (ALS) that ensures clear, intelligible audio delivery for individuals with hearing impairments. This system is designed to support both the main Council Chambers and the adjacent public lobby area, providing full coverage for all occupants who may require listening assistance.

The proposed solution includes the following components:

RF-based Assistive Listening Technology:

Operates on a dedicated, interference-resistant RF frequency band.

Offers a robust signal range capable of penetrating walls and covering multiple zones (Council Chambers and lobby) with consistent audio quality.

Transmitters and Antennas:

A centrally located RF transmitter will receive audio from the council’s AV system (via line-level feed).

Antenna placement will be optimized to provide strong signal coverage throughout the intended areas.

Receivers (Qty: 4):

Four portable RF receivers will be provided for public use.

Each receiver will be equipped with a headphone jack and volume control.

Neckloop-compatible for users with telecoil-equipped hearing aids.

Includes rechargeable batteries and a charging station to ensure readiness at all times.

System Integration:

Seamlessly integrated with the existing or newly upgraded AV infrastructure.

Audio feed from microphones, playback sources, and other AV systems will be routed to the ALS transmitter.

Coverage Areas:

Council Chambers: Full audience seating area.

Lobby: Designed to provide support for overflow attendees or individuals waiting to enter the chambers.

Compliance and Accessibility
Fully compliant with ADA Title II and California Building Code Section 11B accessibility standards.

Satisfies the requirement of providing at least 4 receivers for spaces with occupancy over 50 people.

Additional receivers and neckloops can be added as needed to scale with public usage.

System Benefits
Enhances civic participation by ensuring equitable access to council proceedings.

Reliable RF-based transmission minimizes latency and dropouts compared to IR systems, especially in mixed-use or multiroom environments.

Easy-to-use design with minimal training required for staff and visitors.

Intercom System
As requested in the RFP we are including a very simple but robust intercom system. The audio from the chambers will be heard in the AV control room. Matrix AV is including a gooseneck microphone with push to talk feature to allow the AV room personal to communicate with the clerk. The AV room microphone will only be available through a headphone connection at the City Clerk's desk this will allow a private conversation to occur between the Clerk and the AV room personnel. Matrix AV has included three microphones in the control room with an activation switch to speak with the City Clerk.

Audio Technica product link: https://bit.ly/3X0p1w2
Audio Recording System
As requested we are including an audio recorder for recording the audio as a back up. The recorder shall be a rack mounted and controlled by the touch screen.

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Tascam product link: https://bit.ly/3GPvHKX
Audio monitoring in the AV Room
We have elected to have a Blackmagic audio monitoring system installed in the console to allow for live monitoring of the audio in the chambers. The rack-mounted audio monitoring system will allow for a headphone connection for a more private listening environment.

Blackmagic product link: https://bit.ly/3IAhQJ1
Video System
Matrix AV recommends the Crestron DM-NVX as the preferred platform to distribute audio and video signals over IP.

1. Scalability & Flexibility
DM-NVX supports virtually unlimited scalability over standard 1Gb Ethernet networks, making it suitable for anything from a single room to an enterprise deployment.

2. High-Quality Video
It delivers visually lossless 4K60 4:4:4 video with low latency (~1 frame), suitable for most AV-over-IP applications.

3. Network-Based Architecture
Uses standard IT infrastructure and supports routing via standard network switches, reducing the need for proprietary hardware.

4. Secure & Managed
Includes enterprise-grade security protocols (802.1X, AES encryption) and can be managed via Crestron XiO Cloud or Crestron Fusion.

5. Built-In USB, Audio, and Control
Supports USB routing, analog/digital audio embedding/de-embedding, and IR/serial/Ethernet control in the same stream.

6. Integration with Crestron Ecosystem
Seamless compatibility with Crestron control systems and room solutions.

Number of sources
Matrix AV is including the following end points as a presentation source. - Lectern - The lectern shall include one encoder with dual inputs Input 1: We will provide an HDMI cable for laptop connection Input 2: The proposal includes a Crestron Wireless Presentation gateway which will utilize input 2 for content sharing on the displays.
- City Clerk - The City Clerk location will include one encoder. - AV Control Room - Matrix AV is assigning three encoders to the AV Room. - Encoder 1 - To encode the final program output of the production switcher - Encoder 2 - A Zoom or MS Team Client PC for sharing on the large screen display. Zoom client PC to be provided by the City.
- Encoder 3 - Presentation PC - The presentation PC will be used to share a presentation. PC to be provided by the City.

MS Teams and Zoom Integration
The proposal incorporates the integration of Microsoft Teams and Zoom platforms, seamlessly interfacing with a CityPage 137 of 240

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The proposal incorporates the integration of Microsoft Teams and Zoom platforms, seamlessly interfacing with a Cityprovided PC. This integration will enable streamlined communication and collaboration, allowing for efficient virtual meetings, conferences, and remote collaborations. By leveraging these widely used platforms, the City can facilitate effective communication and engagement, fostering productivity and connectivity across diverse stakeholders and teams.

Number of destinations
Matrix AV is including the following end points as destinations which one decoder assign in each location. - Main Display
- Dais
- Production switcher
- Production desk
- Lobby
- Hallway
Council Chamber Display
Remove the existing projector and if required (Not included) remove the projection screen. We can disable the projection screen so it does not drop down. It will remain above in the ceiling.

Below where the screen is located we are recommending installation of a 98" display. An 86" display may also work but the 98" is ideal. In both cases the accoustical panel should be removed although we will be taking a close look once we are awarded. We will review the installation method with our project management team during the design review process.

Install power for the display using the existing projection screen.

New Line STV-9824+ specification:
- Diagonal size - 98"
- Weight - 208 lbs
- Native Resolution - 4K
- Dimensions - 86" W X 45" H X 4.4" D
- IP Control
- Smart Auto Power Management
Product link: https://bit.ly/4h7eWIb
Product Specification: https://bit.ly/42wBVaW
Council Chamber Display Decoder
DM-NVX-360 Encoder/Decoder:

We are proposing using a DM-NVX-360 for the display as a decoder.

A reliable, high-performance AV over IP encoder or decoder that transports 4K60 4:4:4 video over standard Gigabit Ethernet with no perceptible latency or loss of quality. Supports HDR (High Dynamic Range) and HDCP 2.3 with built-in scaling and video wall processing, adaptive bit rate, AES67 transmit and receive capability, USB and KVM routing, and optional fiber connectivity. Provides a secure, scalable 4K signal routing solution for enterprise and campus-wide content distribution applications.

Product model: DM-NVX-360
Configuration: Decoder
Product link: https://bit.ly/3SJJKon
Product specification: https://bit.ly/3CDhZsj

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Lobby and Hallway Displays
Matrix AV has included one 65" display forthe hallway and one 65" for the lobby. The hallway includes three loudspeakers mounted flush with the ceiling for council chambers audio and controlled from the touch screen in the AV room. Each display will be equipped with mounting hardware and decoder.

Newline product link: https://bit.ly/42wBVaW
Council Chamber Dais Displays
There are 8 seats around the dais. Each seat will have a 22" touch display that will include voting capability for voting members, microphone muting control, and Request to Speak (RTS) if needed.

Planar PCT2235:

The Planar PCT2235 is a 22-inch Full HD touch screen monitor designed for both commercial and home use, offering intuitive multi-touch interaction and reliable display performance.

Key Features
- Display Size: 21.5 inches (diagonal)
- Resolution: Full HD 1920 x 1080
- Touch Technology: Projected capacitive (10-point multitouch) Connectivity:
- HDMI
- VGA
- DisplayPort
- USB (for touch interface)
Design:
- Modern, slim profile
- Flexible tilt stand allowing up to 70° backward tilt for desktop touch use - This is important for line of site and the goosneck microphone.

Panel Type: IPS (In-Plane Switching) – offering wide viewing angles and good color consistency Dais Signal Distribution
One decoder along with one HDMI distribution amplifier will be used to decode the stream and distribute to all the display on the dais.

DM-NVX-360 for decoding
A reliable, high performance AV over IP decoder that receives 4K60 4:4:4 video over standard Gigabit Ethernet with no perceptible latency or loss of quality. Supports HDR (High Dynamic Range) and HDCP 2.3. Provides a secure 4K signal routing solution for enterprise and campus-wide content distribution applications.

DM-NVX Product link: https://bit.ly/3WDq4nG
Product specification: https://bit.ly/4jBEvT1
HD-DA8 Product link: https://bit.ly/3Hp87Vf
HD-DA8 Product specification: https://bit.ly/4kr5UqS
Dais display touch screen capability
As mentioned the displays will have touch capability with Crestron control to provide the members with voting, public speaking timer display, Request to Speak and general AV Control. In addition, the displays will also include the ability to show the content displayed on the large screen display. To achieve this level of functionality we are including Crestron DGE-1000 touch screen display interface.

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DGE-1000
Professional Touch Interface Processing for High-Performance AV Control The Crestron® DGE-1000 is a high-performance digital graphics engine purpose-built to power 4K touchscreen interfaces in demanding commercial AV environments. Engineered to deliver stunning visual performance and seamless interaction, the DGE-1000 enables rich, responsive GUIs on large-format Crestron touch displays—ideal for control rooms, boardrooms, conference spaces, and luxury residential AV systems. - Ultra-Responsive UI Performance
Drives 4K UHD graphics with smooth transitions and animations, enabling a premium touch experience on compatible Crestron TSD or third-party touch displays.
- Flexible Input/Output Integration
Supports HDMI® video input and output with HDCP 2.2, perfect for preview windows, live camera feeds, or AV sources within the control interface.
- USB & Peripheral Expansion
Features multiple USB ports for connecting touch displays, mouse/keyboard, or devices like USB cameras, expanding interface capabilities for more dynamic AV control. - Remote Processing Engine
Enables touch panel installations with only a single cable back to the DGE-1000 unit, allowing you to mount the processor out of sight—in a rack or equipment room—for clean, professional installations. - Enterprise-Grade Security
Supports 802.1X authentication, TLS, and Active Directory® integration, meeting IT standards for deployment on secure enterprise networks.
- Crestron Smart Graphics® & HTML5 Support
Leverages Crestron’s powerful Smart Graphics and newer HTML5-based GUI rendering, giving system designers complete freedom to build interactive, branded interfaces. https://bit.ly/3FLH85N
Important note: Our proposal includes assigning a DGE-1000 to each seat to capture button presses such as voting, Request to Speak, microphone muting. It may be cost prohibitive for the City. An alternate solution is to capture votes, and other functions using a keypad with engraved buttons and use a nontouch displays to show content.

The proposal as presented includes the DGE-1000 solution with Planar touch screen.

Lectern Signal Distribution
Matrix AV has included a DM-NVX-384 with multiple inputs to allow for laptop connection as well as a Crestron wireless presentation. The Crestron wireless presentation gateway will allow for the connection of the HDMI and USB3 source including a wireless connection without hte use of a USB dongle attachment.

Crestron product link: https://bit.ly/40t6pZM
Production System
SE-4000 - 4K Production Switcher

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Complete and Compact 8 Inputs 4K Production Switcher
The switcher is designed for the omnimedia generation.

Datavideo SE-4000 is a comprehensive 4K video switcher tailored for the omnimedia generation. The SE-4000 is equipped with broadcast quality UHD 4K50/60 12GSDI and HDMI 2.0 video input ports, allowing you to operate the device using the traditional physical control panel and a state-of-the-art 5 inch color LCD touch screen.

The SE-4000's one-button-one-function feature simplifies your video production flow. With the auxiliary outputs, cross point, four chroma keyers, PIP, DSK effects, you will be able to easily generate various professional effects for all scenarios and applications.

True 12G 4K 50/60 Video Production Switcher
Support UHD 4K60/50p signals on inputs and outputs. It also has built-in input scaler, for up conversion on each available input.

Datavideo 4000 series video switcher offers 6 different multiview layouts for monitoring. These layouts likely provide users with flexibility in arranging and viewing multiple video sources simultaneously, enhancing the overall usability of the video switcher for various production setups.

Product link: https://bit.ly/4dUbShx
Data sheet: https://bit.ly/4580Bbd
PTC-325GW - 4K 30x 12G Tracking PTZ Camera
The Datavideo PTC-325G is a 4K PTZ camera equipped with a 1/2.8-inch CMOS sensor, 30x optical zoom, and dual 4K 50/60p output via HDMI and 12G-SDI with YUV 4:2:2 color sampling. This setup delivers sharp, detailed images with accurate color reproduction, ideal for live events and professional broadcasts.

The PTC-325G features built-in Auto Tracking to automatically follow the subject for hands-free operation. It supports NDI for low-latency video transmission over networks, making it suitable for live streaming and remote production.

With dual power options (DC input and PoE) and advanced encoding, the PTC-325G ensures versatile performance. It supports dual streaming output to platforms like Facebook (RTMPS), YouTube, and dvCloud, and complies with the ONVIF Profile S standard for broad compatibility.

Product link: https://bit.ly/4mPBu3d
New Line STV-5524+ specification
The display will be wall mounted in the control room as large screen monitor. This display will be connected to the router to view multiple sources including multi-view, program output and other computer sources on the network. - Diagonal size - 55"
- Weight - 25 lbs
- Native Resolution - 3840 x 2160 (4K UHD)
- Dimensions - 48" W X 28" H X 3.5" D
- IP Control
- Smart Auto Power Management
Product link: https://bit.ly/4h7eWIb
Product Specification: https://bit.ly/42wBVaW

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Production Recording and Playback System
Matrix AV as requested has included the CableCast system for the recording and playback including streaming services.

VIOLite
VIOLITE-800 - 2 Channel configurable 1x1 SD/HD SDl encode/decode, multi-format server with 8TB of storage in a 2 RU chassis with whisper quiet fans. Selectable SD or HD SDI with embedded audio. Pulls in RTP,RTMP, RTSP, NDI, SRT and HLS streams. Includes Cablecast Automation, Video and CG server Software. Cablecast CG Player Software is optional. Includes graphics, crawl, bug, bug text on output. 3 year hardware warranty, system commissioning and one year of Gold support included.

CGPLAYER-LIC - Cablecast CG bulletin board software for installation in Cablecast VIO video servers. All bulletin board features and native integration with the Cablecast schedule for display of "Airs Again On", "Coming up Next" and Cablecast schedule bulletins, updated dynamically throughout the day.

VIOLITE-HA - Annual hardware warranty contract for the CBLVIOLITE. First 3 years are included with the purchase.

Discount included for years 4 & 5 with initial hardware purchase GOLD-CH-1YR - Annual support subscription per I/O (Input/Output). Same day email, phone and remote login support. Includes all new software releases. Also includes premium features only available with Gold or Platinum support. VIO4 = 4 I/O. VIO2, VIO Lite and VIO Stream = 2 I/O. *Software updates are customer installed with guided instructions included, support assistance provided as needed. Cablecast can perform installation of software updates for an additional $300 (CBL-SVC-UPGRADE).

Discount included for years 2-5 with initial hardware purchase.

VIO2
VIO2-800 - 2 channel configurable 1x1 or 0x2 SD/HD SDl encode/decode, multi-format server with 10TB of usable RAID5 storage in a 3 RU chassis. Includes 2 10GB ethernet ports. Selectable SD or HD SDI with embedded audio.

Pulls in RTP, RTMP, RTSP, NDI, SRT and HLS streams. Includes Cablecast Automation, Video and CG server Software. Cablecast CG Player Software is optional. Includes graphics, crawl, bug, bug text on output. 3 year hardware warranty, system commissioning and one year of Gold support included.

VIO2-HA - Annual hardware warranty contract for the CBL-VIO2. First 3 years are included with the purchase.

Discount included for years 4 & 5 with initial hardware purchase.

GOLD-CH-1YR - Annual support subscription per I/O (Input/Output). Same day email, phone and remote login support. Includes all new software releases. Also includes premium features only available with Gold or Platinum support. VIO4 = 4 I/O. VIO2, VIO Lite and VIO Stream = 2 I/O. *Software updates are customer installed with guided instructions included, support assistance provided as needed. Cablecast can perform installation of software updates for an additional $300 (CBL-SVC-UPGRADE).

Discount included for years 2-5 with initial hardware purchase.

CGPLAYER-LIC - Cablecast CG bulletin board software for installation in Cablecast VIO video servers. All bulletin board features and native integration with the Cablecast schedule for display of "Airs Again On", "Coming up Next" and Cablecast schedule bulletins, updated dynamically throughout the day.

Captioning and Translation
CAPTIONING-1000 - Pricing for a 1000 hour block of the Cablecast Closed Captioning Service. Supports live captioning of meetings and events as well as on-demand captioning of video files. Runs on both Cablecast VIO

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and FLEX video servers, as well as VIO Stream. Users can input custom vocabularies for increased accuracy. If needed 500 hour block is also available.

CCTRANSLATE-1000 - A 1000 hour block of the Cablecast Closed Captioning Translation service. Supports both live and file-based closed captioning translations for broadcast as well as web/mobile/OTT content delivery. In a broadcast environment, English, Spanish, French, Portuguese, Italian, German, and Dutch are supported. For ondemand captioning of video files, which pass through to web/mobile/OTT content, 72 different languages are supported. Only applicable for Cablecast Software Version 7.7 and higher. Must have Cablecast Closed Captioning services enabled. Can be used with non-Cablecast sidecar files. If needed 500 hour block is also available.

Live Streaming server - Optional live streaming server instead of license Includes Internet page for streaming via web page
OTT options
Includes Cablecast generic app for ROKU, Apple TV, Amazon Fire, iOS and Android devices REFLECT-BND - Annual Cloud-based reflection service operating in conjunction with both Cablecast Live and Cablecast VOD servers that provide a virtually unlimited number of live and VOD internet video streams while conserving your internal bandwidth. Includes up to 3 streaming channels. If purchasing Cablecast Reflect, the bundled service must be specified for all systems running a Cablecast VOD server.

Control System
A centralized Crestron control processor will manage all AV system components. Full system control will be available only to the Clerk and AV Room through their dedicated touch panels. These interfaces will allow centralized management of microphone status, audio level control, presentation routing, display selection, voting results, and digital nameplate updates. The Mayor will have limited control via a local touch interface to switch between their personal devices and shared presentation content. Other Council Members will have touch panels with voting capability and a “Request to Speak” feature, allowing them to signal the Clerk or the mayor without controlling the full system. The voting system will accommodate eight (8) participants, including the Clerk, and will support display of voting results and motions on publicfacing monitors and in the live broadcast feed. The digital nameplate and voting systems will be controlled by the Clerk and AV Room. DGE-1000 integration is included to enable enhanced visual display of voting data when required. A dedicated PC will also be provided as part of the control system, installed with Windows 11 Enterprise, in accordance with the city’s request.

Control System Processor - We have included the Crestron CP4-N processor as the processor of choice to control the AV and lighting environment at the City of Hemet. MAtrix AV will fully program the control system for controlling the AV and the lighting system.

Crestron product link: https://bit.ly/3iWBwdF
Planar touch screens: https://bit.ly/3DVMEl7
Crestron touch screen interface: https://bit.ly/3FLH85N Lighting System
Task Lighting - Refers to the exsiting recessed lights
As requested we are including lighting control for the chambers. Matrix AV will replace the exsiting (6) gang wall plate with Crestron dimming switch allowing control of the task lighting within the chambers using the proposed Crestron control system. We are also including the replacement of all the recessed lights with dimmable and color temparture controlled fixtures. Included in our proposal is the replacement of the flouresent light bulbs with 4' LED lights. In essence, with the proposed lighting changes the City will have an enhanced lighting experience in the chambers.

Crestron product link: https://bit.ly/4kGeLUZ

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Video conferencing - Above the dais for conferencing and cameras Matrix AV is including the video conferencing lighting for the dais. The proposed lighting fixtures will be flush mounted above the dais in the soffit. Due to the fact that Matrix AV has not reviewed the structure in the cove, we will, upon award, review the structure before proceeding. Should Matrix AV have any concern will duly note the concerns to the City and will draw up an alternate plan. The fixtures will utilize constant 110V power with each having a 0-10V dimming controlled by the control system processor.

Brightline product link: https://bit.ly/46idzns
Furniture
Matrix AV, as requested is including a professional grade product desk that will provide a seating capacity for (3) operators. The production desk include 4 turret bays with 6 RU capacity. Below the work surface each each bay includes additional 9 RUs of capacity. The entire production desk shall include a total capacity of 60 RUs.

There is no need for any more rack space. Additionally, we do not beleive there is any room for a verical rack.

Product link: Matrix AV has included a preliminary design of the control room console.

Workstations
Matrix AV has included (8) Dell workstations for the dais and (3) additional ones for the AV control room.

Intel(R) Core(TM) Ultra 5 235T vPro(R) (13 TOPS NPU, 14 cores, up to 5.0GHz) No Operating System included for N-Series
16 GB: 1 x 16 GB, DDR5, up to 5600 MT/s, non-ECC
512GB SSD TLC
Internal WiFi Antenna
Intel(R) Wi-Fi 6E AX211, 2x2, 802.11ax, Bluetooth(R)
wireless card
Wireless Driver, Intel(R) Wi-Fi 6E AX211, 2x2,
802.11ax, Bluetooth(R) wireless card
Dell Pro Micro with 35W Processor
No Keyboard Selected
No Mouse Selected
Not ENERGY STAR Qualified
US Power Cord
Documentation
Power & Network Infrastructure
A reliable and dedicated AV network will support all system components, ensuring stable connectivity for both wired and wireless devices. A UPS (Uninterruptible Power Supply) will protect critical AV equipment and provide remote power management capabilities for key outlets.

UPS
Matrix AV has included 2 UPSs to support the AV equipment. We understand the City prefers the APC. Matrix AV recommends Surgex UPS for their superior surge protection. Additionally, we use the network connection to provide data on the control room touch screen. Should there be a loss of power the AV control system will go through an prderly shutdown.The Surgex UPS we have included is an on-line double conversion UPS. The output power is delivered from the batteries thus ensuring clean power delivery to the system.

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Surgex product link: https://bit.ly/3ZZHUTI
2" Clock
As requested by the RFP Matrix AV is including a 2.5" PoE wall mounted clock. The clock shall be single sided and shall display Hours:Minutes:Seconds synchronized with an NTP connection.

Time Mahine product link: https://bit.ly/3TIs4cC
What is not included
After Hours and Shift Work: Kindly be aware that this proposal only covers work conducted during regular hours (straight time) and does not encompass after-hours, shift work, or weekend work. If these services are needed, they will incur additional charges. The details of such charges will be outlined and mutually agreed upon in a separate agreement or contract.

List of References
Customer Name: City of Montclair
Project Name: Council Chambers AV Upgrade integrated with an upgraded Senior Center and Gym AV system.

Customer Contact: John Nguyen
Customer contact information: T. 909-625-9409 E. [email protected] Project overview: The City of Montclair and Matrix AV have forged a longstanding partnership marked by innovation and collaboration. In 2007, Matrix AV was entrusted with the task of modernizing the council chambers' antiquated AV system through a competitive RFP process. This comprehensive upgrade encompassed audio, video, and control systems, complemented by a meticulous refurbishment of the dais and staff tables undertaken by a reputable millwork contractor.

Since then, our collaboration has been characterized by a commitment to staying at the forefront of audiovisual and control system technologies. Over the years, we have seamlessly expanded the system's capabilities to encompass key venues such as the gymnasium, senior center, and theater room, enabling overflow from City Hall meetings to these spaces as needed.

In a testament to our ongoing dedication to innovation, in January of 2023, we proudly introduced an exteriorrated LED video wall system, further enhancing the city's ability to communicate and engage with its residents and visitors. This milestone stands as a testament to our unwavering commitment to providing cutting-edge solutions that meet the evolving needs of the City of Montclair.

To this date we have on-going projects with the City.

Customer Name: Town of Apple Valley
Customer contact: Brandon Cales
Customer contact information: T. 760-961-6260 E. [email protected] Project overview: Matrix AV spearheaded a comprehensive upgrade of the AV systems at both the council chambers and the conference center, revolutionizing the Town's capabilities for communication and collaboration. Leveraging cutting-edge AVoIP technology, we designed and installed a state-of-the-art system

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that seamlessly integrates audio and video protocols, ensuring optimal performance and flexibility.

By harnessing the power of the Town's existing network infrastructure, our solution enables effortless overflow from the council chambers to the conference center during critical and high-attendance meetings. This strategic enhancement not only maximizes the utility of existing resources but also enhances the Town's ability to accommodate important gatherings and engage with its constituents effectively.

To this date, we have on-going projects with the City.

Customer Name: City of El Monte
Customer contact: Anh Tran, Information Technology Manager Customer contact infromation: 626-580-2185 E. [email protected] Project overview: Matrix AV was selected to design and implement a comprehensive upgrade of the audiovisual systems in the City of El Monte’s Council Chambers, lobby, Closed Session Conference Room, and the City Manager’s Executive Conference Room. The scope included the installation of digital nameplates, an advanced audio system with microphones and digital signal processing (DSP), and the ability to control microphone muting via both the base stations and touch panels. A robust control system was deployed to manage all AV components, and integrated voting functionality was added to support council operations. The broadcast system featured six high-definition cameras, a seamless switching and distribution solution, and a recording/playback system to support live streaming and archival needs.

The upgraded system was built on an AV-over-IP architecture, with all audio distributed over a Dante network for high-quality, low-latency performance. The design ensured interoperability and flexibility, enabling seamless video and audio sharing between the Council Chambers, Closed Session Conference Room, and the Executive Conference Room. This strategic approach not only modernized the City’s AV infrastructure but also enhanced collaboration and public transparency through reliable and scalable technology.

Customer Name: City of Fontana
Customer contact: Jennifer Barcenas
Customer contact information: T. 909 350-6676 E. [email protected] Project overview: The City of Fontana enlisted Matrix AV to conduct a thorough assessment of the existing system at the Steel Workers Auditorium and propose a comprehensive upgrade strategy. Upon evaluation, it was evident that the video system relied on outdated VGA distribution technology, while the audio system was non-functional.

In response, our tailored plan encompassed a holistic upgrade, addressing deficiencies across audio, video, and display systems. Furthermore, we proposed the integration of a robust control system, specifically tailored to meet the diverse operational requirements of the City. By modernizing both the hardware and control infrastructure, our solution aims to not only rectify existing issues but also future-proof the auditorium, ensuring seamless performance and enhanced functionality for the City of Fontana and its constituents.

Furthermore, Matrix AV was entrusted with the upgrade of the AV systems not only in the council chambers but also across several key sites in the City, including the Jessie Turner Community Center and the Senior Center. This significant expansion of our partnership underscores our unwavering commitment to delivering exceptional service and unparalleled workmanship.

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To this date we have on-going relationship and projects with the City.

Customer Name: City of Hesperia
Customer contact infroamtion: Michael Assumma
Customer contact information: T. 760 947-1831 E. [email protected] Project overview: After a thorough evaluation of potential AV contractors, the City of Hesperia selected Matrix AV as its system integrator for the comprehensive upgrade of its AV infrastructure. Matrix AV embarked on this project by meticulously analyzing the City's requirements and crafting a strategic plan to modernize the AV system, prioritizing the adoption of the latest AV over IP (AVoIP) technology. Departing from the previous HDBaseT distribution system, Matrix AV recommended the implementation of an AV over IP distribution system, leveraging digital audio and video endpoints and employing Crestron's NVX system for seamless integration.

To enhance the audio capabilities, Matrix AV deployed a sophisticated Biamp audio Digital Signal Processing (DSP) system, incorporating AVB and Dante network audio technologies across the City Hall and overflow area.

This implementation streamlined microphone connectivity, eliminating the need for cumbersome cable clusters and instead utilizing a network-based approach, requiring only two or three network cables per microphone group.

Customer Name: Fontana Unified School District
Customer contact infroamtion: Vincent T. Harrison
Customer contact information: T. 909 357-7635 X29120 E. [email protected] Project Overview: Matrix AV was commissioned to upgrade the AV system within the John D. Piazza Boardroom. This comprehensive project encompassed a full-scale enhancement of the audio infrastructure, involving the installation of loudspeakers, digital signal processors, as well as the setup and programming of an Allen and Heath mixing console, along with both wired and wireless microphone systems. On the video front, the project included the integration of a Christie Digital projection system alongside multiple cameras for session recording and streaming purposes. Furthermore, by tightly integrating the control system with the AV infrastructure, Matrix AV delivered a user-friendly interface enabling seamless control over both audio and video components. Notably, the control system facilitated a voting mechanism for tallying votes and displaying results on the projection system, in addition to enabling streaming services for public viewing.

Matrix AV is currently engaged in projects with Fontana USD.

Finally, our promise to you
At Matrix AV, we are committed to providing our customers with exceptional service and expertise. Our promise to you includes conducting ourselves in a professional and respectful manner at all times. We only use reputable manufacturers from the AV and IT industries who stand behind their products, ensuring that you receive a professionally designed and installed system that meets your specific needs.

We are committed to an unbiased decision-making process when selecting equipment, and we always strive to be truthful and accurate in all aspects of our work. Our team is dedicated to staying up-to-date with the latest advancements in

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technology and continuing to improve our technical knowledge and skills.

Finally, we are committed to educating the public about the AV industry and the benefits of implementing high-quality audio and visual solutions in various settings. Our goal is to provide you with a reliable, efficient, and cost-effective system that enhances your operations and exceeds your expectations.

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_____________________________
Headquarters
200 McCormick Ave. Costa Mesa, CA. 92626
(714) 579-4100  www.imsav.com
Response to Request for Proposal
To
City of Hemet

For

Audio, Video, Lighting, Voting and Broadcasting
Systems Upgrade at The City Council Chamber
July 18, 2025

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City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

COVER LETTER
July 18, 2025
To: City of Hemet
Attn: Candace Sunds, Procurement Administrator
Re: Response to Request for Proposal to City of Hemet for Audio, Video, Lighting, Voting and Broadcast Systems Upgrade at the City Council Chamber.

IMS Contact:

Peter Grogan
[email protected]
714-579-4100 X229
Cashel Corporation dba Integrated Media Systems (IMS) is pleased to provide the following proposal in response to the City of Hemet’s (City/Client) Request for Proposal for Audio, Video, Lighting, Voting and Broadcast Systems Upgrade at the City Council Chamber.

IMS is a proven integration company utilizing the best design, construction and management techniques and the most highly reliable and serviceable equipment available. IMS is intimately familiar with every aspect of system design as it applies to Council Chambers and broadcast application for municipal communications and has a 38+ year documented performance history and track record of delivering similar municipal government projects.

The IMS personnel to be assigned to perform this project have worked with many cities providing design, engineering, project management, integration and support. Please see the resumes provided as a part of this response for additional details of IMS’ personnel qualifications.

City of Hemet is seeking procurement and construction of the audio, video, lighting and broadcast systems for the City Council Chamber applications and to ensure the systems are highly reliable, user friendly, will support long-term high-performance use without technical obsolescence and are capable of adaptation to future functionality.

The fault intolerant nature and the critical use of the rooms demand associated support systems that are highly reliable. Due to the importance of the meetings conducted and the high profile of the participants, the systems must reliably function to support the meetings and broadcasts when required.

The preliminary design anticipated for the City aligns with current technology in live production systems, capabilities, and protocols. The specified solutions are software-based, ensuring they are future-proof and capable of upgrades. Additionally, this solution can make remote broadcasting as easy as using your iPhone.

IMS is an authorized dealer or distributor for more than 400 manufacturers of audio, video, control, networking, lighting and peripheral AV products. We select and utilize only the most reliable, highest performance and fully supportable products available.

This response addresses a process which IMS has utilized numerous times in the past. Our extensive experience in audiovisual design and integration means we can anticipate and address any potential issues quickly and efficiently. We understand your specific needs and preferences, allowing us to provide solutions that are perfectly tailored to your requirements.

Our relationship doesn’t end with the installation. We offer ongoing support and maintenance

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City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

to ensure your system remains in optimal condition. With that said, this response includes equipment procurement, integration, installation, commissioning, training, remote monitoring and support of the new systems. IMS will work in concert with the City to deliver robust and reliable systems and will address all of the City’s objectives.

With our many years of experience providing the same consulting, deployment and support services necessary to address the intent of this RFP for hundreds of other municipalities and corporate entities, we are certain that our proven processes, cost effective approach and attention to detail will serve the City well. We welcome the opportunity to discuss our perspective on the process and the methods we have deployed to address numerous similar and successful engagements.

Thank you for considering Integrated Media Systems for the City of Hemet’s audiovisual requirements. All of us at IMS look forward to working with you to build and support the best solution possible.

Sincerely,
Brad Caldwell
President & CEO
Cashel Corporation dba Integrated Media Systems
200 McCormick Avenue, Costa Mesa, CA 92626
Office: (714) 579-4100 x202 | Mobile: (714) 396-4495 | Email: [email protected]

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City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

EXCEPTIONS
IMS understands the City's eagerness to contract and install this project as soon as possible.

However, given the lack of existing AV CAD drawings, system diagrams, cable and schematic diagrams, room layouts, and elevation drawings, completing the work within 60 calendar days is not reasonable. Also, with potential supply chain issues looming, the time frame for completing the project is far too brief. IMS has successfully completed hundreds of multi-phase design/build projects for over 60 cities, and we welcome the opportunity to treat your project with the same level of strategic planning, technical execution, and client-focused service that we have provided on past successful engagements. After an initial design phase to provide an acceptable solution has been completed and accepted, a 60-calendar day completion may be possible.

23.K.

City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

EXPERIENCE

1. City of Culver City - Council Chamber Upgrade
9770 Culver Boulevard
Culver City, CA 90232
Project Timeline:

First Upgrade
Phase 1 Design – August 2014 - November 2014
Phase 2 Build – December 2014 - April 2015
Second Upgrade
Phase 1 Design – October 2024-November 2024
Phase 2 Build – November 2024 – February 2025
J.R Wright
Chief Information Officer
(310) 253-5959
[email protected]
IMS has recently implemented a very similar system for the City of Culver City. This project was the second time IMS has designed and integrated the Council Chamber and Broadcast systems for the City with both projects completed in two phases. Phase 1 provided the system and supporting infrastructure design and Phase 2 was the implementation and installation of the designed systems.

IMS was initially hired as a design consultant to evaluate the existing facility and systems and provide a design to upgrade the City’s Council Chamber’s AV, Broadcast and Lighting Systems. IMS completed the most recent upgrade Phase 1 in November of 2024 designing a state-of-the-art system that is similar to the system that is anticipated in this project, including video-over-IP distribution and control, digital audio processing, NDI protocol cameras and live production system, wired and wireless microphones, digital name signs, overflow distribution, and incorporation of an electronic voting system. Additionally, in the first project, all lighting in the Chamber was redesigned and integrated to incorporate the use of energy efficient LED lighting. Phase 2 began with Council approval in November 2024 and the system was ready on schedule for the first Council Meeting in February 2025.

The City has additionally contracted IMS to perform a three year comprehensive warranty and maintenance program.

23.K.

City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

2. Los Angeles Department of Water and Power – Headquarters Boardroom, Committee Meeting Room, Broadcast and Digital Signage Upgrade Project 111 N. Hope St.

Los Angeles, CA 90012
Project Timeline: Phase 1 Design: May 2019 – March 2020 Phase 2 Build: October 2020 – December 2023
Ongoing Modifications and Support – to Present
Reginald Brewer
Video Engineer, LADWP
(213) 367-2031
[email protected]
IMS was contracted by the Los Angeles Department of Water and Power (LADWP) to design, install and commission full high-definition presentation, broadcast, streaming and videoconference systems, with supporting LED lighting, dimming and electronically operated shade systems, in the Department’s Boardroom and Committee Meeting Room and to provide building-wide digital signage in the LADWP’s John Ferraro headquarters building in downtown Los Angeles.

The Boardroom operates as the primary Commission meeting space and is equipped with a 15-person dais, 98” video displays, standards based and soft-codec videoconferencing, PrimeGov electronic agenda and voting management, wired and wireless PC presentation inputs, production high-definition multiformat recording, live streaming to multiple social media and internal Department channels, public content delivery to the Department’s website, closed captioning and full system control.

The Committee Meeting Room acts as a support room for the Boardroom and is equipped with an 82” video display, standards based and soft-codec videoconferencing, wired and wireless PC presentation inputs and full system control. Both rooms are integrated with the broadcast systems to enable complete flexibility in content collaboration, recording, archiving and distribution.

Digital signage includes a 3x3 video wall system in the building foyer that includes processing allowing display of six individual input sources in multiple preset multi-screen layouts and full-screen display.

Additional area and departmental signage units are located at several other locations in the building.

23.K.

City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

3. City of Redondo Beach - Council Chamber and Library Upgrade 415 Diamond St.

Redondo Beach, CA 90277
Project Timeline: Phase 1 Design: September 2017 – July 2018 Phase 2 Build: February 2019 – October 2021
Ongoing Upgrades, Remote Management and Support – to Present Chris Benson
Information Technology Director (Responsible for all projects prior to retirement in 2023) (310) 625-7705
[email protected]
IMS initially designed and built a complete digital and high-definition broadcast solution in the City’s Council Chambers starting in August of 2009 and completing the facility in January of 2011 and has been responsible for maintenance and upgrades of the system since completion.

The City again called on IMS to design and perform both a complete upgrade of the Council Chamber presentation and broadcast capabilities and to provide duplicate functionality in the adjacent Library facility, in concert with a Chamber facility upgrade, starting in September 2017. Both systems were designed with full integration of electronic agenda management and electronic voting capability.

Utilizing state-of-the-art technology, including video-over-IP, IMS’ solution gives the City the ability to capture, broadcast and stream meetings and activities in fully digital high-definition.

The Chamber is equipped with a 7-person dais, 135” direct-view LED display, Member touch-enabled displays, Staff displays, digital name signs, soft-codec videoconferencing for virtual and hybrid meetings, Granicus electronic agenda management and voting, wired and wireless PC presentation inputs, production high-definition multi-format recording, live streaming to multiple social media channels, public content delivery to the City’s website and full system control.

In both projects, IMS provided AV consulting services to design the AV systems, supporting infrastructure and integration requirements, and worked collaboratively with the architects, engineers and contractors to successfully complete the project.

Council Chamber Before Upgrade Council Chamber After Upgrade

23.K.

City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

PERSONNEL
The following are key personnel who shall be assigned to this project. We have included resumes, titles, project role, and industry experience for each employee.

23.K.

City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

Brad Caldwell, CTS
President and CEO
Project Role: Team Lead
38 Years with IMS – 43 Years in the Industry
35 Years Public Sector Experience.

Brad is one of the founders of the company and has served as President and CEO of Cashel Corporation dba Integrated Media Systems (IMS) since its inception. He has been involved in nearly all phases of electronic communications technology, specializing in the development, engineering and implementation of specialized communications systems and their supporting environments. Brad has been active in the application of electronic systems integration in a wide range of industries for over 35 years. His cross-industry experience, strong technical background and vision has been instrumental in the creation, development and deployment of many innovative standardized corporate applications; government secure collaboration, emergency operations and broadcast systems; medical applications in integrated surgical control, telemedicine, and distributed communications; and video-over-IP systems.

Brad has served as a Board and Executive Committee member, Secretary-Treasurer, President and Chairman of the International Communications Industries Association (now AVIXA) and is past Chairman of INFOCOMM IQ, an industry for-profit company providing product information to the industry and public. Brad also sits on various industry advisory councils. His long-standing position as a leader in the industry provides great benefit to IMS’ Client base through a wide network of direct access to the highest levels of management and development personnel in the manufacturing, engineering and distribution channels. For this project, Brad will also serve as the Project Team Lead.

Relevant work experience to this project includes:

• City of Culver City Council Chamber and Broadcast Systems – completion February 2025 • City of Redondo Beach Council Chamber, Broadcast and Library Systems – completion July 2021
• Los Angeles Department of Water and Power – Boardroom, Committee Meeting Room, Broadcast System and Digital Signage Systems - completed October 2021 • City of Tustin Emergency Operations Center Building – completed July 2020 • SCAN Health Plan Divisible Training Room – completed August 2020 Business and Technical Expertise:
- Senior management (President/CEO
and Board of Director Positions)
- Strategic business development and
planning
- Product development
- Extensive experience in technical
application of communication
technologies to business processes
- Extensive experience in Defense
Industry, High Tech, Financial Services
and Consumer Products
- Extensive experience in architectural,
acoustical and logistical application
of audiovisual integration
- Extensive experience and involvement
in educational development for the
AV industry
- Extensive experience in the creation
and standardization of industry
practices
- Personnel management and staff
development
- Finance, administrative and technical
staff management
- Extensive experience project
managing audiovisual and broadcast
video system installations
- Extensive experience designing
audiovisual and broadcast video
systems
- Television production and cable
broadcasting
- Production and recording of public
meetings

23.K.

City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

Craig Petorella, PMP, CTS-I
Vice President
Role: Principal Consultant and Project Executive
4 Years with IMS – 22 Years in the Industry
Craig has been involved in nearly all phases of audio-visual technology, specializing in the development, management, engineering and implementation of specialized communications systems and their supporting environments. Craig has been active in the application of systems integration in a wide range of markets for over 19 years. His vast field experience, strong technical background and vision has been instrumental in the creation, development and deployment of many innovative corporate applications; government secure collaboration, emergency operations and broadcast systems; medical applications in integrated surgical control, telemedicine, and distributed communications; and video-over-IP systems.

Craig has served as a member of the Project Management Institute (Orange County chapter) since obtaining his Project Management Professional certification in 2015. His long-standing position as a leader in the industry provides great benefit to IMS’ Client base through a wide network of direct access to the highest levels of management and development personnel in the manufacturing, engineering and distribution channels. For this project, Craig will serve as the Project Team Lead and Project Manager.

Relevant work experience to this project includes:
• City of Culver City Council Chamber and Broadcast Systems – completion February 2025 • Los Angeles Department of Water and Power – Boardroom, Committee Meeting Room, Broadcast System and Digital Signage Systems – completed December 2021 • City of Redondo Beach Council Chamber and Broadcast Systems – completed October 2021
Business and Technical Expertise:
- Senior management
- Strategic business development and
planning
- Product development
- Extensive experience in technical
application of communication
technologies to business processes
- Extensive experience in Defense
Industry, High Tech, Financial Services
and Consumer Products
- Extensive experience in architectural,
acoustical and logistical application
of audiovisual integration
- Extensive experience and involvement
in educational development for the
AV industry
- Extensive experience in the creation
and standardization of industry
practices
- Personnel management and staff
development
- Finance, administrative and technical
staff management
- Extensive experience project
managing audiovisual and broadcast
video system installations
- Extensive experience supporting
audiovisual and broadcast video
system designs
- Project Management Professional
(PMP)
- AVIXA (CTS-I)

23.K.

City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

Dustin Sisco
Project Manager
Project Role: Audiovisual Project Manager
1 year with IMS - 9 Years in the AV Industry (6+ Lead Tech/Foreman, 3 as Project Manager) 6 Years Public Sector Experience
Dustin is an experienced audiovisual project manager with expertise in systems integration, budgeting, scheduling, and team leadership. He has led large-scale AV projects for clients such as Edwards Lifesciences, NBC, and Chewy, managing key aspects like budget allocation and timeline scheduling. His skills span strategic project planning, AV system design, networking, installation, and troubleshooting.

Additionally, he has guided teams through transitions to modern project management tools— including Q360, D-Tools, and NetSuite—while coordinating AV installation crews across corporate, healthcare, and educational environments. Committed to ongoing professional development, Dustin is currently pursuing a PMP certification.

Relevant work experience to this project includes:
• Edwards Lifesciences – Campus expansion Including Executive Boardrooms, Conference Rooms, Training rooms & Offices, custom video wall solutions implementing PixelFlex, Christie Digital, and Nanolumens technology
• Lucas Museum of Narrative Arts – Theaters equipped with high-performance projectors and immersive surround sound systems, along with Event Centers featuring Christie Digital video wall technology
• Irvine Company – Conference Rooms, Divisible Conference Rooms, Training Rooms & Background music
• NBC Universal – Event Centers, Executive Boardrooms & Conference Rooms, Digital Signage
• Chewy – CEO Boardroom conferencing system, divisible spaces & training rooms.

Business and Technical Expertise:
- Strategic project planning, on-site
coordination, and execution
- Expertise in AV integration for
corporate and entertainment sectors
- Product development and AV system
design
- Network infrastructure and structured
cabling solutions
- Experience with low-voltage electrical
systems and signal flow
- Extensive experience with audiovisual
control systems such as Crestron and
Extron
- System diagnostics, troubleshooting,
and optimization
- Vendor and subcontractor
coordination for large-scale projects
- Proven ability to manage and lead
multi-disciplinary teams, including
project managers, AV engineers,
foremen, technicians, and
programmers to successfully execute
AV integration projects in critical
applicaation environments
- Audio and video production for
public meetings
- Advanced knowledge of digital
signage solutions and LED video wall
technology
- Extron AV Associates Certification
- OSHA Aerial Platform Safety
Certification
- Powder Actuated Tool Safety
Certification

23.K.

City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

Mike Hedrick
Senior Systems Engineer
Project Role: Project Engineer
20 Year with IMS – 41 Years in the Industry
32 Years Public Sector Experience
Mike is an extremely strong and experienced systems engineer with broadcast experience.

Specializing in custom systems design, integration and installation. Mike has the ability to provide coordination and management of all engineering and project development activities. Previous responsibilities include video and audio system design, engineering, drafting, estimation, control software design, programming, testing and system commissioning.

Relevant work experience to this project includes:
• City of Culver City Council Chamber and Broadcast Systems – completion February 2025 • City of Redondo Beach Council Chamber, Broadcast and Library Systems – completion July 2021
• Los Angeles Department of Water and Power – Boardroom, Committee Meeting Room, Broadcast System and Digital Signage Systems - completed October 2021 • City of Tustin Emergency Operations Center Building – completed July 2020 • SCAN Health Plan Divisible Training Room – completed August 2020 Business and Technical Expertise:
- Senior Systems & Broadcast Engineer
- Contracting and Project
Management Experience
- Development of television studios
- Television production and cable
broadcasting
- Design and deployment of editing
and production centers
- Integrated Computer and Network
Technology
- Commissioning of video servers and
cable and web encoders for the
transmission and retransmission of
public meeting over cable and the
internet
- Extensive experience and
involvement in direction of technical
operations
- Distance learning facilities design
and integration
- Production and recording of public
meetings
- ITVA International Television
Association
- SMPTE and IEEE Member
- AUTOCAD facilities engineering
- BS in Electrical Engineering, California
State Polytechnic University, Pomona
- Creston DMC-D Certification
- Crestron DMC-T Certification
- Crestron DMC-E Certification
- AMX design and programming
training
- Biamp TesiraForte Certification
- Biamp Tesira Server/Server-IO
Certification
- Biamp Vocia Certification
- Lutron Design and Programming
Certification
- Extron AV Associate Certification
- Shure Microflex Wireless Certification
- Polycom Installed Voice Technical
Certification
- Polycom Video Endpoints Technical
Certification
- Audinate Dante Level 1 Certification
Audinate Dante Level 2 Certification
- Audinate Dante Level 3 Certification

23.K.

City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

Johnny Nelson
Systems Field Engineer
Project Role: Field Engineer
1 Year with IMS – 2 Years in the Industry
Johnny is a tremendous asset to the IMS engineering team. He has experience in rack fabrication, Installation and commissioning of various audiovisual system types. He specializes in system configuration, troubleshooting and commissioning and testing both in-house and in the field.

Johnny comes from an Audio Engineering background, which makes him particularly valuable when configuring complex audio systems. During his time at IMS, he has continued to gain training in various application areas and to grow his knowledge of system configuration.

Relevant work experience to this project includes:
• City of Culver City Council Chamber and Broadcast Systems – completion February 2025 • U.S. Department of Defense – Multi Purpose Spaces, Various Conference Rooms • Loyola Marymount University
• Marine Corps Base Camp Pendleton
Business and Technical Expertise:
- In house configuration & testing
- In-house and field commissioning
experience including conference
rooms of various sizes, multipurpose
rooms, corporate office spaces,
classrooms & lecture halls and
several other system types
- System troubleshooting & analysis
- Preventative maintenance expertise
- Rack fabrication & wiring specialist
- BA in Recording Arts, Loyola
Marymount University
- AVIXA – CTS (certification in progress)
- Audinate Dante Level 1 Certification
Audinate Dante Level 2 Certification
- Audinate Dante Level 3 Certification
- Creston DM Certified Designer
- Biamp TesiraForte Certification
- Biamp Fundamentals of Speech
Privacy and Sound Masking
Certification
- Extron AV Control Specialist
Certification
- QSYS Control & UCI Fundamentals
Certification
- QSYS Level 1 Certification
- QSYS Control 101 Certification
- QSYS Control 201 Certification
- OSHA 10 Certification

23.K.

City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

Bradley Evans, CTS
IMS Lead Installation Technician
Project Role: Project Assembly and Installation Lead Technician 32 Years with IMS – 35 Years in the Industry
32 Years Public Sector Experience
Bradley has been one of IMS’ lead technicians for over 18 years. He has participated in a wide range of system project installations including Universal Studios, Capitol Group, Boeing, TiVo, Symantec and Sun Microsystems. He is regarded as one of the industry’s finest rack assembly experts and service technicians in the field of display device repair and video wall installations.

He is an expert craftsman and holds numerous industry certifications.

Bradley has had a hand in virtually every major audiovisual and broadcast video installation project IMS has completed in the last 20 years and he is particularly adept at trouble shooting and system training. Prior to his work at IMS, he held positions of similar responsibility at Cibola Systems.

Relevant work experience to this project includes:
• City of Culver City Council Chamber and Broadcast Systems – completion February 2025 • City of Redondo Beach Council Chamber, Broadcast and Library Systems – completion July 2021
• Los Angeles Department of Water and Power – Boardroom, Committee Meeting Room, Broadcast System and Digital Signage Systems - completed October 2021 • City of Tustin Emergency Operations Center Building – completed July 2020 • SCAN Health Plan Divisible Training Room – completed August 2020 Business and Technical Expertise:
- Extensive hands-on experience in
audiovisual and broadcast video
systems networking and installation
- Experienced on-site project
coordination.
- System troubleshooting and analysis.
- System mechanical panel and
assembly fabrication.
- Provision and support of video servers
and cable and web encoders for the
transmission and retransmission of
public meeting over cable and the
internet
- Television production and cable
broadcasting
- The interface of video, audiovisual,
and computer-based systems.
- AVIXA CTS (expired)
- Planar Clarity Matrix Certified Installer
- Biamp TesiraFORTE Certification
- Biamp Tesira Server/Server-IO
Certification
- Extron Video Wall Systems Design
Certification
- Extron Configuring for Control
Certification
- Extron AV Associate Certification
- Crestron DMC-D Certification
- Crestron DMC-T Certification
- Crestron Shading Solutions – Designer
Certification
- ClearOne Technical Specialist
Certification
- OSHA Construction Safety

23.K.

City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

Jacob Wright
IMS Systems Technician
Project Role: Project Assembly, Installation and Service Technician 1 Year with IMS – 6 Years in the Industry
3 Years Public Sector Experience
Jacob is an extremely capable asset to the IMS installation crew. His experience includes projects in all areas of audiovisual and broadcast video integration. During his tenure with IMS, he has expanded both his knowledge of complex audiovisual systems wiring along with the related diagnostic experience for troubleshooting problems and correcting them. Jacob is one of IMS’ key personnel in the wiring of complex multi-rack equipment systems.

Jacob has 6 years audiovisual and broadcast video experience. He has extensive manufacturer training and has taken that knowledge and effectively applied it to installations in which he has been involved. Jacob has been directly involved in many sizeable audiovisual integration projects.

Relevant work experience to this project includes:
• City of Culver City Council Chamber and Broadcast Systems – completion February 2025 • Edwards Lifesciences – Campus expansion and LED upgrade • George Lucas Studios
• NBC Universal – Universal Studios Hollywood
Business and Technical Expertise:
- Extensive hands-on experience in
audiovisual and broadcast video
systems networking and installation
- Rack wiring and separation specialist
- Direct-view LED expert
- Prefabrication coordination
- System troubleshooting and analysis
- Provision and support of video servers
and cable and web encoders for the
transmission and retransmission of
public meeting over cable and the
internet
- Provision and support of video-over-IP
applications
- Television production and cable
broadcasting
- Production and recording of public
meetings
- Biamp – QT series certification
- AVIXA - CTS (certification in progress)
- On-site and off-site technical services
implementation and support

23.K.

City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

Linda Burke
IMS Operations Manager
Project Role: Project Procurement and Service Manager
10 Years with IMS – 24 Years in the Industry
10 Years Public Sector Experience
Linda Burke has 22 years of industry experience and is instrumental in IMS’ success in providing expert service to our customers. Responsible for all scheduling and coordination of service work, Linda will personally respond to all service requests to ensure our Clients are taken care of. In addition to her responsibilities in service, Linda handles all procurement and equipment tracking of all IMS projects in-process.

Prior to joining IMS, Linda spent eight years with RCF USA – db Technologies (a speaker manufacturer) holding various positions of increasing responsibility, including Vice President of Operations. During her time at RCF she successfully launched the operation and distribution center in New Hampshire and established the operation infrastructure including policies, procedures, marketing strategy, budgets and hiring. Linda has extensive experience working in small businesses including roles as Vice President for both Studio Master and Phoenix Pro Systems.

Relevant work experience to this project includes:
• City of Culver City Council Chamber and Broadcast Systems – completion February 2025 • City of Redondo Beach Council Chamber, Broadcast and Library Systems – completion July 2021
• Los Angeles Department of Water and Power – Boardroom, Committee Meeting Room, Broadcast System and Digital Signage Systems - completed October 2021 • City of Tustin Emergency Operations Center Building – completed July 2020 • SCAN Health Plan Divisible Training Room – completed August 2020

23.K.

City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025

DETAILED APPROACH and METHODOLOGY

PHASE I - DESIGN CONSULTING
The information presented below is intended to identify the standard engineering process to be provided by IMS to evaluate and determine complete systems functional requirements in collaboration with the City and design new audiovisual systems and supporting infrastructure, as required, to implement the project.

The primary goals of this phase are the following:
• Evaluation of previous AV systems use
• Evaluation of facilities
• Development of systems functional specification including:
o Complete system narrative
o Documentation of required system equipment
o Design of required system infrastructure
• Implementation proposal including costing for implementation of final systems To achieve these goals, IMS will provide the following services to the City, as required:

Evaluation of Use and Plan Development
• Analysis of prior use and desired systems capabilities • Evaluation of City historical and projected methods of use of the technology • Evaluation of facilities infrastructure for compliance with new systems • Identification of communication system standards
• Identification of communications systems implementation plan Detailed Design
• Requirements review and analysis
• Facility layout
• Engineering support
• AV and supporting systems
• City briefings
Evaluation of Use and Plan Development
• Analysis of Prior and Desired Systems Capabilities – IMS will conduct a thorough review of known prior uses of technology to support City meetings and desired uses of communication technology to support the Council and other room uses. Areas of interest surround current and long-term needs, new initiatives, potential cost saving measures and return on investment.
• Evaluation of Methods of Use of Communication Technology – IMS will collaborate with the City to evaluate and determine potential system users, anticipated facility uses, system use methods, internal and external communication requirements, frequency of use and desired capabilities.
• Evaluation of Facilities – IMS will evaluate the constructed facilities infrastructure and environmental conditions for compliance with new equipment and system deployment and performance requirements.