23.K.
City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
• Identification of Current Communications System Standards – IMS will design new systems incorporating current Communication Systems Standards. • Identification of Communications Systems Implementation Plan - IMS will collaborate with the City to develop an agreed upon plan to implement the new system.
Detailed Design
• Requirements Review and Analysis – IMS will conduct in-depth, interviews with designated City personnel to review and confirm system requirements and to establish desired audio, video, audiovisual, presentation and communication systems capabilities. City personnel will be provided with overall information relative to current and projected systems applicable to the City’s requirements and standard system applications. The preliminary proposed solution will be evaluated for use in determining areas of compliance and modification. Typically, various options are presented for consideration. The results of the analysis are documented for the City's approval. Included will be short- and long-term needs assessment and other system integration requirements necessary to optimize the room capabilities. • Facility Layout - A facility layout will be prepared after consultation with the City and design team regarding resultant findings of the requirements analysis. Included will be proposed optical paths and sight lines, specialized lighting requirements, display and equipment locations, etc., necessary to optimize the audio, video and audiovisual functions of the room.
• Engineering Support -
Electrical - IMS will provide electrical requirements unique to the audio, video, audiovisual, audio conferencing and videoconferencing systems to the City. Included will be all conduit, junction boxes, AC outlets (with individual current requirements), speaker enclosures, remote control interface devices, etc., required to be provided and/or installed by a general or electrical contractor in support of the audio, video and audiovisual systems.
IT - IMS will provide computer, telephone, ISDN, LAN, WAN, etc., specification, interface requirements and drop locations, as they apply, or interface, to the audiovisual systems.
Heat Loads - Heat load and ventilation data for the audiovisual equipment will be provided to the City for use in determining the HVAC system design and specifications, as required.
Structural - Dimensional and weight specifications for audiovisual equipment will be provided to the City for use in the structural analysis and facility design, as applicable.
• AV and Supporting Systems – IMS will perform final detailed design of the audio, video, broadcasting, control and supporting systems for the rooms. Proposed system functionality and documentation will be reviewed with the City for compliance with the identified current and projected requirements and agreed upon functional intent.
• City Briefings - IMS will provide briefings to the City, as required, to keep them informed of the program status. Included will be such items as important design
23.K.
City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
considerations, City requirements and concerns, proposed solutions, scheduling issues, and identified deficiencies.
PHASE II - IMPLEMENTATION
Upon completion of Phase I and agreement of the final system functionality, the systems will be deployed and installed for use.
The following information is provided to indicate the anticipated scope of work to be provided during the implementation phase of the project.
IMS will verify AV systems, electrical requirements, conduit, heat load data, and interior design considerations unique to the audiovisual systems which have been incorporated in the final specification and equipment list.
IMS will integrate new equipment, custom components, installation materials provided by IMS and City of Hemet to create complete, turnkey audiovisual systems performing all the services and functions as described within the final specification.
IMS will provide the following services to the City, as required. Specifically, the scope of work will include, but is not limited to:
• AV Detailed Engineering
• Provided and CFE Equipment Coordination and Supply
• Project Management
• Construction and Systems Coordination
• System Production
• Control System Configuration and Programming
• Factory Acceptance Testing
• Systems Installation
• Site Acceptance Testing
• Final Testing and Systems Performance Verification
• Substantial Completion
• User Training
• Documentation Submittals
• Systems Acceptance
• Initial Meeting Support
• Service and Warranty Support
AV and Broadcast System Detailed Engineering
• Detailed engineering of final systems configuration – IMS will perform final AV systems engineering and design to meet the functional criteria identified. • Confirm the accuracy of the system designs – IMS will identify all items necessary to ensure that the installed systems meet the functional requirements outlined in the Specification. • System assembly and interface drawings – Detailed system assembly, interface, rack elevation and signal flow drawings will be prepared in electronic format.
Equipment Coordination and Supply
• IMS will coordinate Client Furnished Equipment (CFE), if applicable, and custom components and installation materials provided by IMS to ensure all required equipment to provide turnkey systems are provided.
• Supply of interface components - IMS will supply interface components and cabling,
23.K.
City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
connectors and installation materials.
• Coordination and storage of procured equipment - IMS will coordinate receipt and storage of all procured and CFE equipment at IMS's facility for systems pre-assembly prior to site installation.
• CFE Requirements - All Client Furnished Equipment, if applicable and as specified by IMS, is to be undamaged, fully operational per the manufacturer's specifications and complete with all accessories and documentation. No substitutions of equipment specified are to be provided. If any CFE component is found to be damaged, defective or is not operational to meet the manufacturer's specifications, IMS will identify the issue, communicate the problem to the City and coordinate an expeditious solution. • IMS will provide technical furniture, as identified and agreed upon in the final specification. • IMS will coordinate with the City on cable management needs and equipment installation requirements in all spaces.
• IMS will secure private IP addresses from the City for use by Ethernet equipped audiovisual devices. No Ethernet equipped device will be connected to the City’s network without permission of the City. This will include but is not limited to configuration parameters such as DHCP, IP addresses, subnet information, VLAN setup and authorization. • IMS will confirm all Ethernet equipped audiovisual devices to be connected to the City’s network with the City.
Project Management
• IMS will designate a single Project Manager and a designated Engineer to oversee the installation work for the duration of the project and to ensure that the systems are installed in accordance with this proposal. The Project Manager will maintain adequate staff and be responsible for installing and testing the system on schedule.
Construction Coordination
• IMS will collaborate with the architect and design team, if applicable, providing design and direction of modifications in the Chamber to ensure infrastructure, device mounting and spatial requirements, user access, ergonomic and serviceability issues are addressed in the integration of the technology in the dais, Staff tables, audience display areas, audience area and Control Room, as applicable.
• IMS will coordinate with the City's Information Technology Department regarding Client and AV network topology, interface and configuration requirements and modifications to be performed by the City to support the new AV systems integration with the existing Client network. IMS will collaborate with the City IT Department, Clerk's office and electronic agenda and voting application provider regarding logistical, network, deployment and functionality requirements and modifications required for integration of the agenda management, voting and speaker timing applications.
• IMS will communicate and coordinate directly with the City and other trades complying with all requirements as defined under this Scope of Work and elsewhere, to fulfill all requirements of this proposal.
23.K.
City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
• IMS will schedule installation operations in sequence required to obtain best completion results.
• IMS will coordinate installation of different components to ensure maximum accessibility for required maintenance, service, and repair.
• IMS will verify required cable lengths for all bulk cable or manufactured cable assemblies prior to ordering.
• Site review and construction completion verification – IMS will review the site and confirm completion of the construction site work by related trades prior to the delivery of sensitive electronic equipment. All construction will be complete prior to on-site installation. This work includes, but is not limited to, demolition, structural construction, millwork modifications and wet work, providing an environment free of dust and debris before equipment is moved into place.
System Production
• Off-site pre-installation system construction - Upon receipt of the equipment, IMS will assemble the approved systems. This work will be done in IMS's facility. Systems will be fully assembled, wired, programmed and tested prior to delivery to the site.
Control System Configuration and Programming
• AV Control system configuration and programming – IMS will configure and develop control system programming code and touch panel graphical user interface (GUI) pages and code to provide efficient and intuitive system operation. The control system manufacturer’s standard application development environment will be used for all programming and configuration. Complete operating code will be loaded and tested in IMS's facility prior to system installation.
• IMS will develop and install all custom software for control system, audio DSP units and other devices as required to optimize system performance. • IMS will provide copies to the City of the executable (uncompiled) programming control code for all devices.
Factory Acceptance Testing
• Factory acceptance testing (FAT) - After all systems are assembled and programming installed, pre-installation factory acceptance testing (FAT) will be performed in IMS's facility.
System Installation
• On-site system installation – Once the site is verified as completely prepared and acceptable for receipt of the electronic systems, the AV systems are to be transported to the site and installed. Complete system installation to supporting infrastructure (conduit, electrical, cabling, etc.) will be performed by IMS.
• IMS will furnish and/or install all equipment as specified in the final system specification. • IMS will coordinate with the City to determine final channel selection for all wireless devices and resolve conflicts where they may occur.
• IMS will furnish to the City, upon completion, all accessories and ancillary items included with the manufacturer’s equipment but not used for the physical installation of the device.
This will include all user manuals, remote controls, batteries, tools, installation hardware, carrying cases, protective covers, etc.
23.K.
City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
• IMS will furnish all lifts, ladders, scaffolding or other resources as needed for proper safe installation and will coordinate with other trades as needed. • IMS will interconnect all components, both internal and external to rack cabinets. • IMS will ensure all cabling, equipment, and terminations are installed in accordance with accepted industry standards, approved Shop Drawings, manufacturer’s recommendations and as stipulated herein.
• IMS will provide cable management hardware as required including; hardware required internal to rack cabinets; hardware required between pieces of equipment not housed in rack cabinets; and hardware required to extend cabling from rack cabinets and equipment to the greater facility cabling infrastructure. • IMS will provide custom cover plates, wall plates, I/O connection plates and floor box insert plates as required and will coordinate with the City on the final selection of finishes. • Where applicable, IMS will ensure that all mounted equipment is firmly fastened or attached in place. A safety factor of at least four will be utilized for all brackets, fasteners and attachments. IMS will provide safety retention cables for overhead equipment such as loudspeakers, projectors, etc. Structural support and engineering, if required, will be provided by the City.
• IMS will ensure that all equipment mounting styles and locations comply with current ADA Standards for Accessible Design.
• IMS will provide all display mounts, including clamps or support assemblies back to structural members.
• IMS will field verify all display and mount locations and resolve any obstruction conflicts for optimal performance and serviceability. IMS will reference the system, equipment, mounting and infrastructure drawings to accommodate all displays and field verify measurements to confirm integration in the space.
• Equipment Delivery and Storage - Costs of all manufacturer freight costs, shipping to the site, and of all unusual storage requirements, are included in this proposal.
Site Acceptance Testing
• Site acceptance testing (SAT) - After all AV systems are installed, IMS will perform final testing and adjustments to ensure compliance with the established performance criteria.
Final Testing and Systems Performance Verification
• Final Tests
A. System Performance Verification Scheduling - Upon completion of IMS's site acceptance testing and verification of system performance and complete functionality, and at a time that is mutually acceptable to IMS and the City, IMS will perform final system tests and adjustments.
B. Demonstration - To demonstrate the good working order of all playback devices in the system IMS will utilize high quality source materials for all audio and video media types represented in the system. To demonstrate the good working order of all
23.K.
City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
computer/video displays IMS will utilize a computer/video signal generator or generators, capable of outputting all signal types included in the system designs.
C. IMS will:
1. Load source material into all input sources and a laptop computer.
2. Switch randomly between all sources and demonstrate that all functions of the control system are working properly and tracking correctly.
3. Demonstrate that the displays have been optimized for all sources.
4. Demonstrate that the system meets the criteria as outlined in in this Proposal.
Substantial Completion
• The project will be deemed substantially complete by the City at the stage in the progress of the work where the systems are sufficiently complete in accordance with the Specification so that the City can utilize the systems for their intended use.
User Training
• User training - To ensure seamless use of the new AV systems, User, Staff and Operator training time will be coordinated with the City and other providers for participation by designated personnel in manufacturer online and web-based training prior to completion of the system. Requirements for training for Operator use of the systems will be determined based on Operator experience and familiarity with the new devices and will be coordinated to be performed online during the installation period and in-person immediately after the last day of the installation of the Chamber systems, as required.
Operational training for Council Members, Clerk and Staff use of the systems for Council meetings will be coordinated to be performed immediately after the last day of the installation of the Chamber systems. If the designated Council personnel cannot be present at the pre-scheduled time, a separate training session will be quoted at additional cost to be mutually agreed upon by the parties. Additional operational training and manufacturer specific operational training may be provided upon request at additional charge.
Documentation Submittals
• Within two weeks of the successful completion of Final Testing, IMS will prepare and submit a Final Documentation set to the City.
• All documents and drawings will be submitted in the following format:
A. Electronically in PDF, AutoCAD or Visio format
B. One (1) printed copy of all documents and drawings will be provided. • The Final Documentation Submittal will include:
A. As-Built Drawings - The as-built drawings will reflect the complete and final configuration of the systems, including:
1. System Signal Flow – Complete functional system signal flow drawings of all systems described herein and meeting the functions indicated in this Proposal. System Signal Flow drawings to illustrate and identify each major component indicating signal flow; signal type and equipment interconnectivity; all used and unused input and output connections for all devices; connector types; specific manufacturer and model number labels for each component; physical location callout indicating the components physical location (i.e. equipment rack #, lectern, wall mounted, etc.); cable fan-outs; wire/cable tags; 70 volt loudspeaker tap settings; amplifier/loudspeaker zone assignments; and other details as needed to accurately document the signal interconnectivity of the systems.
2. Rack elevations
3. Custom panel details
4. Patch bay layouts
23.K.
City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
5. A listing of each supplied item with manufacturer, model number and serial number
B. Software
1. Where custom software is developed as part of this project, the system source code, passwords, and any associated related files, referenced files, and development software (and all relevant documentation and license) used to compile, develop, and build, etc. the executable code will be furnished and installed.
2. IMS will retain intellectual property rights; the City will be granted a license in perpetuity for use as it applies solely to this project, including the right to modify or enhance the software. The software code may not be sold or used, in part or in whole, in any other project or application other than that intended by this Proposal, in part or in whole, by the City or any other party.
3. IMS will submit the software to the City via electronic transmission.
C. IP Addressing Schedule
1. An IP Addressing Schedule will be provided. The IP Addressing Schedule will list, at a minimum, for each provided device requiring an IP address and connected to any network:
a. Product manufacturer and model
b. LAN port connection location
c. Assigned Static IP address
d. Product MAC address
2. The IP Addressing Schedule will be submitted electronically in Microsoft Excel .xls format, compatible with Windows 7 or newer operating systems.
Systems Acceptance
• IMS will coordinate and conduct an AV systems acceptance walk-through and sign-off session with the City and submit a “sign-off” document for the systems.
Initial Support
• IMS will provide one system engineer on-site for the first live Council meeting, as required in the RFP. IMS' engineer assisting in day one support will be thoroughly familiar with the details and operation of the systems.
Service and System Warranty
• Service Support and Warranty – A complete and comprehensive program of service and warranty support is included as a part of this work. Please refer to the section below relating to this service for complete support information.
Quality Assurance
• Unless otherwise stated, all equipment for this installation will be new, less than one year from the date of manufacture, and without blemish or defect. • All electrical, electronic and optical equipment furnished by the City or IMS will be a product of companies regularly engaged in the manufacture of electrical, electronic or optical equipment.
• The equipment will be the latest model or type offered which meets the applicable specifications at the time of this Proposal. If a product listed is discontinued prior to procurement or unavailable due to supply chain issues, IMS will provide specifications for an appropriately functional and acceptable manufacturer’s replacement model will
23.K.
City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
submit a request for change to the City.
• IMS will maintain the same project manager and field supervisor throughout the installation, and where practical, maintain the same installers. • All work related to this Proposal will be completed in a professional manner by qualified workers.
Reliability
General
• The systems are to be designed for professional quality operation over a period of several years without the need for continual maintenance.
CHAMBER AV AND BROADCAST PRELIMINARY SYSTEM FUNCTIONALITY The following preliminary system functionality description is the outcome of IMS’ evaluation of the existing City’s Council Chamber and is dependent upon an extensive initial Design phase.
FUNCTIONAL SPECIFICATION
COUNCIL CHAMBER
The Council Chamber and Broadcast systems and related audio, video, lighting, voting and control systems will be upgraded to utilize current, reliable and supportable technology to allow the City to continue to conduct Council, Committee and Public meetings in the space. The Council Chamber and Broadcast systems are to act as the primary control and point of outbound broadcast streaming for internal and public consumers of City generated content.
The Council Chamber audiovisual and broadcast systems functional description is outlined below.
A. COUNCIL CHAMBER SYSTEM DESCRIPTION
The Council Chamber has an eight (8) position dais at the front of the room, one (1) City Clerk position, lectern, an audience seating area and audio distribution to adjacent overflow lobby area. The Council Chamber and broadcast audio, video and related control systems will be upgraded to utilize current, reliable and supportable technology to allow the City to conduct in-person, hybrid and virtual Council and Committee meetings and other presentations requiring internal AV support, recording and streaming. The new Council Chamber AV system will include a large format LCD display replacing the existing video projector and video projection screen, as well as, an LCD display in the adjacent lobby; local sound reinforcement; audio and video recording; full integration with a new touch screen electronic voting, speaker timing and streaming application; closed captioning; multiple cameras; dedicated AV network distribution to multiple internet streaming sites and audio distribution to the existing overflow lobby area. A new integrated control system will be used to allow easy and intuitive user control of the system.
The AV network and control system will provide full signal routing and system control, encoding and decoding of audio and video signals, selection and control of source devices and routing, presentation switching, and audio control. The adjacent Council Chamber Lobby will support overflow of live audio.
Facility electronic, electrical, network, millwork, structural and infrastructural modification are required to support the intended upgrade and is to be included as a part of this project. All existing equipment and associated racks are to be removed, except where
23.K.
City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
identified to be reused. All wiring will be dressed and terminated properly. Cable management will be put in place for easy access and testing.
B. COUNCIL POSITIONS
The dais supports eight (8) Member voting positions. Each Member position will be upgraded and outfitted with a 22” touchscreen enabled LED display and one (1) new gooseneck microphone with LED mute indicator ring.
The touchscreen displays will provide voting selection, presentation, voting result information and speaker countdown timing. The displays will be programmed to be used for Member voting, local microphone muting and request-to-speak functions. The microphones are to be used for local sound reinforcement, hybrid and virtual meeting support, recording and distribution to broadcast and streaming. One (1) local reinforcement speaker will be installed for every two (2) positions, for a total of four (4).
C. STAFF POSITIONS
City Clerk Position
The Clerk position is located at the end of the Dais.
The Clerk’s position is to have a new 10” control system touch panel and one (1) gooseneck microphone.
The Clerk’s touch panel is to be one of the Chamber control points for voting activation, speaker timing functionality and presentation control for use during Council meetings to control the AV presentation systems. The touch panel is to be used to select the presentation media to be displayed in the Chamber, presentation audio volume and microphone control and lighting selection from the new Dais lighting system. The touch panel will also act as the Clerk’s display to support viewing of the CFE Operator PC or other source device content in a video window on the touch panel. Microphone control is to include master “all-microphone” and individual microphone mute/unmute and gain level adjustment capability for all Council Member, Staff, wireless and lectern microphones.
Source gain level adjustment from the Clerk’s position is to adjust the presentation source volume level output in the Chamber, is not to affect the presentation source output level to the broadcast system and is to provide source selection and gain level adjustment to the existing first floor lobby.
The Clerk’s touch panel is to be programmed with preset meeting types and control conditions appropriate for each, as well as microphone mute for the Clerk’s individual microphone.
D. DIGITAL NAME SIGNS
Panoramic electronic name displays, identifying Member names and titles, will be mounted on the dais front facing the audience. The units will display the full name and title of the participant seated at the location and will have a graphical background behind the name and title. Preset name and title changes will be made upon selection of various meeting types from the AV control system.
Content on the displays may be easily and permanently changed by Staff utilizing a webbased application.
23.K.
City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
E. LECTERN
The existing lectern will be reused. An HDMI connection and a new mounted gooseneck microphone with LED mute indicator ring will be installed at the lectern.
The Operator’s and/or Clerk’s touch panel will control the lectern microphone mute/unmute functions.
F. VIDEO AND COMPUTER SOURCES
Council Chamber presentation sources will be a CFE Presentation PC at the Clerk’s control station, an HDMI connection at the lectern and cable set top box feeds.
G. CHAMBER VIDEO DISPLAY
The Chamber will utilize a new high-definition 98” LCD commercial display capable of displaying full hi-definition 1080p images. The existing video projector and projection screen will be removed. Selection of the sources to be displayed on the display system will be controlled by the integrated control system from the Operator’s and/or Clerk’s position.
H. AUDIO REINFORCEMENT AND ASSISTED LISTENING
Ten (10) new gooseneck microphones and eight (8) handheld wireless microphones will be used for voice reinforcement and presentation support.
One (1) wireless microphone charging station will be provided and will be housed in the Broadcast Control Room.
The video, computer and videoconferencing sources are to provide media audio. New ceiling mounted multi-zone distributed loudspeaker system will be used for mixed media and voice audio reinforcement in the Council Chamber and the adjacent 1st floor lobby.
Four (4) Decora style speakers will be mounted on table top enclosures atop the dais. The loud speakers will be amplified from a new amplifier in the audio equipment rack located in the Broadcast Control Room. The audio will be mixed and managed using a new Dante enabled DSP based mixer/router providing equalization, limiting, and feedback control.
Volume level for the Council Chamber speaker system will be available via the control system and is to be controlled remotely from the Operator’s and/or Clerk’s control position.
A new assisted listening system allowing use of provided receivers to be used for listening assistance.
I. VOTING AND SPEAKER TIMING SYSTEM
Voting System
Member voting equipment and programming will be provided and installed to enable voting through the AV control system. Voting configuration, set-up, activation and control will be provided at the available touch screens. The provided eight (8) touch screen units will act as the Member user interface for voting to the AV control system software. A graphical representation of the vote tally will be generated using a digital graphics engine
23.K.
City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
device which will be input into the AV routing system for display on the video system and to be an Available source for broadcast output.
Speaker Timer
The control system will be programmed to allow selection of both minutes and seconds to control the allowed time in the new system. The timing system will be integrated to provide activation and control of speaker timing from any of the available touch screen control points. Timer status information will be generated via a graphics generation engine that will allow the countdown time to be displayed in a video window in the presentation video using a new video processor.
Additionally, an audio chime will be programmed through the existing audio DSP to sound at the termination of the speaker timer’s selected time indicating the speakers’ time is at an end. The chime will be enabled or disabled through the touch screen locations. The chime default condition will be in the disabled condition and will require one of the operators of the system to enable the chime if desired for use during a meeting.
J. BROADCAST SYSTEM
The broadcast live production system, housed in the Broadcast Control Room, is to be upgraded to a new software-based NDI integrated production control system. The new production system is to be network-based, providing complete production control, selection and control of the cameras, integrated graphics generation, integrated hybrid and virtual meeting participation and control, as well as selection of all source devices for the broadcast, recording and streaming feeds. Camera feeds, computer inputs and voting system and an auxiliary video input in the Control Room, utilizing high resolution digital HDMI signals, are to be scaled to a common digital output format and frequency for distribution to the broadcast and streaming system components, recording and playback devices and to the City broadcast headend. Selection of sources for broadcast is to be through the production system that is to be paired with an operator control surface, one (1) 43” primary and one (1) 27” multi-view displays mounted at the operator’s console. The multi-view display is to be configured to display source input windows and two larger "Preview" and "Program" windows with tally window borders. In addition, each camera input is to have stored preset camera shots. Character generation and graphical overlay is provided by the internal, high-quality, keying capability of the production system.
A dedicated, tailored and highly intuitive Operator interface, utilizing a CFE engineering PC and a 24” touchscreen display, is to be used to perform preset meeting type selection and complete live production system control. Source, preview and program monitoring is to be configured to provide continuous monitoring of all cameras, the current Chamber presentation source, loaded graphical content, hybrid or virtual videoconference call participants and broadcast preview and program outputs.
The production system is to provide direct interface and participation in soft-codec based Zoom or Teams videoconferences to support hybrid or virtual meetings.
A multi-channel streaming encoder will act as the headend and encoding mechanism to allow multiple simultaneous streaming outputs to selected internet streaming destinations.
The system is capable of being utilized as the headend for remote Operator production control using a CFE tablet or CFE fixed PC with the dedicated Operator control application to remotely view cameras and sources and control the production system.
23.K.
City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
A new AV Operator 10.1” touch panel will act as the primary broadcast control point for the AV portion of the system. The touch panel will be used to select the presentation media to be input to the production system, to control Chamber lighting preset selection, presentation audio volume, microphone control and selection of display of the speaker timing information. Microphone control will include master “all-microphone” and individual microphone mute/unmute and gain level adjustment capability for all Member, Staff and wireless microphones.
The Operator touch panel will be programmed with duplicate control functionality to the Clerk touch panel to allow meetings to be controlled from the Operator position if required or desired and several preset meeting types and conditions appropriate for each for ease of meeting type selection and system set-up and functionality for each.
Broadcast video and audio output is to be distributed to a voting system encoder for cloud recording and steaming to the City’s website, a new digital SD drive recorder, cable PEG channel modulators and the City broadcast replay system.
A new high-definition digital recording system, utilizing high-capacity SD cards for storage of recorded content, will be provided and installed. The SD cards will be used to store required hard copy backups of the meetings.
A CableCast broadcast recording and bulletin board system will be used to provide live and scheduled playback of City information to the public via the PEG broadcast stations.
The 27” monitor, mounted at the Operator’s location, is to be interfaced to a CFE KVM switch to provide monitoring of programming of the CFE engineering PC, and display PC, a digital recording device and the bulletin board system.
A new wall mounted 24” display is to be used to provide continuous confidence monitoring of the incoming cable feed via a CFE set- top-box mounted in the Broadcast Control Room.
All broadcast video, audio and control equipment is to be housed in the Control Room equipment racks or the existing broadcast operator console to provide a workspace which is ergonomically designed for long session Operator use, aesthetically pleasing and operator-friendly.
Source audio for broadcast and recording is to be available as mixed microphone and media audio from the Chamber and is to be distributed to the broadcast system recorders, and the City broadcast headend.
K. CLOSED CAPTIONING SYSTEM
A closed captioning encoder will be installed and interfaced to the broadcast system to allow on-premise generation of closed captioning to the broadcasts. Included are captioning software in English utilizing AI-based speech-to-text applications. The software package is provided on a one (1) year lease basis including twenty (20) hours per month of English captioning. Additional hours per month, if required, may be purchased on an hourly basis. If the City determines more than twenty hours per month is required on a regular basis, the included hours may be permanently increased for an additional fee.
Closed captioning will be encoded in the program video output and will be available to all streaming, PEG and recording destinations.
23.K.
City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
The captioning system will produce a transcript of the meeting in English that is available in several formats immediately after captioning is concluded.
L. CAMERA SYSTEM
The existing Chamber camera system will be replaced with high-definition 4K NDI cameras to support broadcast, virtual and hybrid meetings, streaming and video archival. An additional fifth camera will be installed in the rear of the Chamber to increase support of dais images and transitions. The existing camera wall mounts will be replaced to support the new cameras. The cameras are to have integral remotely controlled pan and tilt motors and are to utilize power zoom and focus lenses. Cameras will be NDI single-chip broadcast quality cameras equipped with multi-element, 30x optical glass auto-focus zoom lenses. Remote control of pan, zoom, tilt and other available settings and controls is to be available via the broadcast control surface and preset shot selection will be available from the Operator touch screen interface, both located in the Broadcast Control Room. The integral lenses shall be capable of close-up head shots of people seated at the dais and other locations.
M. BROADCAST MONITORING AND DISTRIBUTION
One (1) 43” display and one (1) 27” display, configured with multiple windows provided by the production system, one (1) 24” touch panel display dedicated to the CFE Operator control PC, one (1) 27” display dedicated to the CFE KVM for the CFE engineering PC, and CFE display PC, the digital recording device and the bulletin board system, are to be installed in the Broadcast Control Room at the Operator’s console for easy viewing by the Operator and shall provide broadcast production and videoconference monitoring. All available cameras, the currently selected presentation source displayed in the Chamber, current videoconference participants (when in a hybrid or virtual meeting), the CFE engineering PC, stored graphical content, and broadcast preview and program are to be available for simultaneous viewing.
Multi-viewer window identifiers are to be set to clearly identify each source currently displayed on the monitors. Multi-viewer ID presets are to be programmed to automatically follow video signal routing changes to maintain accurate identification of all sources displayed. Operator control of video and audio source routing is to be performed utilizing a 10.1” touch panel control interface. All camera and current available source video signals are to be distributed to dedicated multi-viewer source windows and to inputs of the production system.
Program video from the system is to be distributed to multiple outputs sufficient to provide program video in high-definition to the new digital video recording device, closed captioning encoder, streaming encoder, bulletin board system and PEG channel provider encoders. Video and mixed voice reinforcement and media audio is to be embedded with the video distribution signal. The monitoring, networking and control equipment and the CFE PCs integrated for the Members and Operator are to be mounted in the equipment racks and the operator console in the Broadcast Control Room, as appropriate. The equipment racks and console are to be powered by IP controlled UPS units to provide power distribution to all broadcast devices in the Control Room and remote monitoring and reboot of power.
The new 24” display is to be used to provide continuous confidence monitoring of the incoming cable feed via a CFE set- top-box mounted in the Broadcast Control Room.
23.K.
City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
N. AV NETWORK
A dedicated AV network is to be provided and configured to support the new AV systems.
The AV network is to utilize 10GB backbone IP core and edge switches and a fiber aggregator switch integrated and configured to support hi-definition video-over-IP protocol over fiber and copper connectivity. All audio, video and control signals in and out of all devices in the broadcast system are to be routed through the AV network. The core AV network and aggregator switches will be located in the Broadcast Control Room racks. Edge switches will be located at the dais.
The City will be responsible to provide and configure City networking and drops to ensure appropriate network bandwidth and stability, as required, to support the AV systems and AV system access to the internet.
O. CONTROL SYSTEM
1. GENERAL DESCRIPTION
The existing AV control system is to be upgraded to support the new Chamber and Broadcast systems. Functionality of the control system is to include, but is not limited to, system power control, selection of source devices to be displayed, presentation routing control, production system input selection, microphone level and muting and ceiling speaker volume level control. The primary control point of the presentation system for Council and Committee meeting support is to be located at the Clerk’s position. Duplicate presentation control capabilities and additional broadcast control functions are to be provided in the Broadcast Control Room.
The AV control system is to be connected and interfaced to the rack mounted, networked and controlled UPS units located in the equipment racks. Broadcast system power is to be provided by the UPSs and is to be logically segmented by device type and functionality to allow partial or full system re-boots to be performed from the control system touch panel or remotely. In the event of a power outage, the UPS units are to provide sufficient power to allow a soft shut down of the system in an appropriate fashion without damaging equipment. The soft shutdown is to be triggered from the UPS through its interface to the control system processor. When power is restored to the system, the AV systems are to power up and return to a default standby state automatically.
Additional control units and capabilities will be dedicated for control of the live production system. Included will be a broadcast production control surface and a 24” touch enabled display with CFE PC and CFE wireless keyboard and mouse.
Programming of the control pages on the touch display will be intuitively constructed to allow various levels of Operators to control the system.
2. CONTROL SYSTEM FUNCTIONALITY GUIDE
GENERAL GUIDELINES
A. Touch Control Panels
The Clerk and Control Room touch control panels are to allow the operator to have access to Council Chamber presentation system controls for system power and display source selection. Several scenario-based pre-set system configurations for Council meetings, Committee meetings and other meeting
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City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
and presentation types are to be identified and coordinated with the City and are to be programmed for easy access and start-up of the systems to automatically configure the systems for use based on the selected meeting type. Control of broadcast system sources and functions and system re-boot through the UPS unit are to be provided at the Control Room touch panel.
The control system is to sufficiently control all devices necessary to allow, upon source selection, seamless and automatic distribution of a selected Council Chamber presentation source device to the Chamber video display and to the broadcast system in high-definition video. Additionally, audio from the selected source device shall be automatically selected and routed to the audio DSPs while all unselected source devices are muted.
Control pages, panels and buttons are to be laid out logically and symmetrically with a minimum of page flips, pop-ups or button changes for standard control functions.
B. Microphone Mute
Individual wired microphones will be muted at local touch screens at each location. All wireless gooseneck microphones may be muted locally from a mute button on the touch screen and are to provide visual status feedback of the microphone mute condition. The wired lectern microphone and wireless microphone mute functions are also to be controlled from the Clerk and Control Room touch panels.
P. LIGHTING SYSTEM
A new low voltage broadcast quality Dais lighting system will replace existing downlights located in the soffit. This system will have a range of dimmable protocols and will be controlled via the Operator’s and/or the Clerk’s control touch panel.
Additionally, lighting along the perimeter of the Chamber will be retrofitted with new LED fixtures to provide a consistent broadcast quality color temperature. Also, the downlights above the audience seating area will receive new LED fixtures which will provide consistent broadcast quality color temperature.
REMOTE MONITORING, PREVENTIVE MAINTENANCE, SERVICE and SYSTEM WARRANTY The purpose of this section is to identify and confirm the maintenance services to be provided in support of the City.
A full system remote monitoring, warranty and system maintenance application is included as a part of this response and will provide the following services for the AV systems:
Areas Covered Under this Agreement
This agreement relates to the continued service of equipment installed by IMS in the following areas:
• Council Chamber
• Broadcast Control Room
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City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
Remote Monitoring
System Monitoring
Remote checks will be performed of Internet Service Provider (ISP) uptimes, slow internet connections (latency), intermittent internet disconnects (packet loss) and Domain Name Server (DNS) checks to ensure system access by IMS.
Automated monitoring and reporting of identified key point device status will be provided of the core components of the AV systems installed by IMS, which includes routers, switches, control processors, touch panels, displays, power distribution, UPS units, etc.
Remote Troubleshooting and Management
Remote login to the AV and Broadcast systems will allow IMS to troubleshoot and identify the source of problems reported by the monitoring system and mitigate the issue remotely, if possible.
As part of the remote monitoring and management plan, the City will grant permission to IMS to conduct remote troubleshooting and repair of the AV systems.
Remote Reboot Capabilities
Remote reboot capabilities, where applicable, will be provided to allow IMS to provide remote software reboots of equipment installed by IMS for selected control processors and touch panels as well as soft reboots on certain devices. This service is also to include hard reboots of devices through IP based UPS units and certain network switches. In the event a device indicates signs of failure or problems, IMS will log in to the system remotely and reboot a device.
Preferred Priority Maintenance and Technical Service
The following information outlines the maintenance and technical service coverage and processes included in this proposal.
Plan Summary
Integrated Media Systems is pleased to provide the following plan for continuing support of your installed audiovisual systems.
Preferred Priority Maintenance and Technical Service Plan
• Quarterly Preventive Maintenance of all systems
• 24/7 remote system monitoring
• Remote system diagnostics, troubleshooting and reboot • Assures rapid response within 1 business day of your service request during normal business hours. Requests received after hours will be responded to within the next business day.
• Enhances manufacturers’ warranties through prompt on-site service and repair • Unlimited telephone support between the hours of 8:30 a.m. – 5:00 p.m., PST M-F • Covers technical personnel travel, diagnosis, de-installation, repair, reinstallation and alignment of repaired equipment
• Provides UNLIMITED emergency support of your equipment • Covers all required parts and repair costs for equipment breakdown
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City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
Business Hours and Rates
• Telephone and on-site service hours are from 8:30 a.m. to 5:00 p.m. PST, Monday through Friday. Work must begin and end within the stated on-site service hours or telephone support hours, based on the service being provided. • Work that is performed outside our normal work hours is additionally billable at IMS’ current labor rates. No work will be performed outside of our normal work hours unless approved in advance in writing by a representative of the City. • IMS’ current labor rates are as follows:
Principal $ 250.00 per hour
Engineer 185.00 per hour
Drafting 185.00 per hour
Project Manager 135.00 per hour
Technician 125.00 per hour
Administration 70.00 per hour
• In case emergency support is required outside our normal work hours, the City may use the following contact:
Brad Caldwell – Cell (714) 396-4495
On-Site Preventive Maintenance
Quarterly scheduled preventive maintenance services are included in this plan. Preventive maintenance includes a systematic check of each device in the systems for proper operation. As part of the preventative maintenance visits the technical team will make any necessary adjustments to the equipment, evaluate the system and devices for any apparent issues and verify appropriate equipment and system operation. At the conclusion of the maintenance check, the technical team will provide the Department with a verbal overall assessment of the system and leave a copy of the review checklist and associated notes.
Service Process
Upon receipt of a service notification from the City to [email protected] or telephone call during normal business hours (i.e., Monday through Friday, 8:30 a.m. to 5:00 p.m.) identifying or requesting required repair services on covered equipment, IMS will attempt to provide assistance to the City over the telephone. If telephone support is unsuccessful, IMS will dispatch a technician or an engineer, as applicable, to the site during normal business hours to perform service. Priority Technical Service does not guarantee any specific turnaround time or entitle the District to afterhours exemptions or inclusions.
If the City requests after-hours support, IMS will provide support on a best effort basis and at additional charge to the District at IMS’ then-current hourly rate for after-hours support. Although IMS will attempt to provide support for the District whenever required, IMS shall not be obligated to provide or perform repair service after normal business hours.
Field Service Process
IMS will respond to a requirement for field service on an expedited basis. If the issue cannot be resolved remotely, service personnel will be dispatched to the room. Once dispatched to the room, the IMS technician will perform a system test to attempt to duplicate and diagnose the issue. Once the issue has been diagnosed, the IMS technician will take one of the following actions:
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July 18, 2025
Problem diagnosed and resolved – If the IMS technician can resolve the issue during the initial visit, the system will be re-tested to ensure the problem has been resolved and the system is operating per original installation specifications (display, audio and configuration).
System equipment repair required - if repair is required for any system component, the following steps will be taken once approval is received from the District:
• IMS will remove the defective equipment
• IMS will arrange for a RMA for the defective equipment from the manufacturer or manufacturer authorized repair center and arrange shipment • IMS will coordinate repair of the equipment with the repair provider. Upon completion of the repair and receipt of the returned equipment from the manufacturer or repair center, IMS will contact the District contact to determine room availability and schedule a return service visit
• IMS will reinstall the repaired equipment, reload applicable software and perform appropriate equipment and system testing to ensure device functionality and appropriate interface to the system
Period of Performance
The period of performance of maintenance shall be five (5) years from date of commencement.
Unless otherwise noted, maintenance shall commence upon IMS’ substantial completion of the systems.
Shipping
All parts and equipment will be shipped two-day delivery. Expedited delivery is also available, upon the District’s request. If you wish to have shipment expedited, by executing this Agreement, you agree to be billed for any cost difference between two-day delivery and expedited delivery which you have requested.
Other Terms and Conditions
Equipment Access and Maintenance
IMS must have unrestricted access to the covered equipment for service visits. All covered equipment must be operated in accordance with the user operations manuals provided by the equipment manufacturer.
Equipment Alterations
This agreement does not cover instances where non-IMS personnel have altered, repaired or modified the wiring interconnections or covered equipment of this agreement, except as expressly directed by our service personnel. The agreement also does not cover CFE equipment or equipment, components, wiring or other parts that have been added to the covered equipment without written notification to, and acceptance by, IMS.
The City is to Provide
The City is to provide all required network infrastructure, internet services and configuration of network and internet access to IMS’ specifications prior to IMS’ installation team arrival.
IMS’ ability to perform certain of the Services is dependent upon installation and continued connection at the Premises of a remote monitoring appliance for the duration of and as a part of
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City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
this agreement. IMS’ ability to perform certain of the Services is also dependent on the City’s maintenance of a reliable, timely, electronic connection to the Internet. Accordingly, the City will obtain, install, operate and maintain, at the City’s expense, all necessary hardware, software, and telecommunications connections, services and equipment, compatible with and suitable to allow IMS to monitor the Systems via the Internet.
Not Covered Under this Agreement
• Failure of equipment or room functionality caused by fire, utility service disruptions, unconditioned or fluctuating electrical power, or natural and environmental causes such as earthquake, tornado, lightning, corrosion, flood, or other acts of God, or other causes beyond IMS’ reasonable control.
• Failure of equipment or room functionality caused by abuse, misuse, negligence, or previously installed or used equipment, which is not in good operating condition. • Any actual, consequential or incidental damages incurred or suffered by the District, directly or indirectly, or for economic loss, including, but not limited to inconvenience, loss of profits, loss of business revenue, loss of time, loss of equipment use, or any other economic loss of any kind whatsoever, even if IMS has been advised of the possibility thereof.
• System alterations or enhancements. An addendum to this agreement will be provided by IMS and is required to cover system alterations or enhancements. • Control system changes or other software programming changes. • Failures or faults caused by structural, mechanical, electrical, or plumbing systems or devices not installed by IMS and not specifically covered under this contract. • Inability of the covered equipment to perform in a manner other than for which it was designed and intended.
• Repairs prohibited by statute, governmental regulation, or any other law.
CONCLUSION
All of us at IMS are looking forward to our partnership with the City to enhance the capabilities and functionality of your facility and to support you. Should you have any questions or would like any additional information please do not hesitate to reach out to me directly at 714-579-4100 ext. 202 or by email at [email protected].
SUBMITTED BY:
Integrated Media Systems
Peter Grogan
Name: Peter Grogan
Title: Senior Account Manager
Date: July 18, 2025
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15 ATTACHMENT “A”
LEVINE ACT DISCLOSURE STATEMENT
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits City Officers from participating in any action concerning a license, permit, other entitlement for use, franchise, or contract (collectively “license, permit, or contract”) if they receive political contribution(s) from a party, or its agent(s), totaling more than $500 within the twelve (12) months before the proceeding, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding. City Officers include City elected or appointed officers, their alternates, and any candidate for elective office.
Parties and their Agents are responsible for reviewing and disclosing their applicable contributions to City Officers on the record of a proceeding.
As a party to a proceeding, you are also required to provide information below about contributions made by you, your agents on behalf of you or your organization, your organization subject to the proceeding with the City, and any organization you direct or control pursuant to the aggregation rules at FPPC Reg. § 18438.5, except for uncompensated officers of a nonprofit organization. This form is to be submitted to the City and is a public record. If you have any questions about this form, please contact your City representative for assistance.
1. Have you or your organization, or any agent on behalf of you or your organization, or any organization you direct or control made any political contributions of more than $500 to any City Officer in the 12 months preceding the date of the submission of your proposals or the anticipated date of any City Council, Board, or Commission action related to this license, permit, or contract?
YES NO
If yes, please complete the table on the following page. If needed, please continue on additional pages.
Officer Name Payee Name Payment Date Payment Amount
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16 2. Do you or your organization, or any agency on behalf of you or your organization, anticipate or plan to make any political contribution of more than $250 to any City Officer in the 12 months following any City Council, Board, or Commission action related to this license, permit, or contract? YES NO
If yes, please identify the City Officer(s):
Officer Name Payee Name Payment Date Payment Amount
Answering yes to either of the two questions above does not preclude the City from awarding a license, permit, or contract to your organization or any taking any subsequent action related to the said license, permit, or contract. It does, however, preclude the identified City Officers from participating in any actions related to this license, permit, or contract. ______________________________________________________________________ (Date) (Printed Name/Title of Authorized Representative) (Name of business/legal entity) ___________________________________ (Signature)
You must submit a supplemental form if you make any new reportable contribution(s) while the contract, license, permit, or other entitlement is being considered.
06/06/2025 Brad Caldwell/President & CEO Cashel Corporation dba Integrated Media Systems
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17 LEVINE ACT DISCLOSURE STATEMENT DEFINITIONS
Term Definition Law
Covered
"proceedings"
A proceeding to grant, deny, revoke, restrict, or
modify a license, permit or other entitlement for use,
that does not solely involve purely ministerial
decisions and is:
(1) Applied for by the party;
(2) Formally or informally requested by the party; or
(3) A contract between the agency and the party or a
franchisee granted by the agency to the party, other
than a contract that is competitively bid, a labor
contract, or a personal employment contract. FPPC Reg 18438.2(a) Party
Any person who files an application for, or is the
subject of, a proceeding involving a license, permit, or other entitlement for use.
Gov. Code
84308(a)(1)
Participant
Any person who is not a party but who actively
supports or opposes a particular decision in a
proceeding involving a license, permit, or other
entitlement for use and who has a financial interest in the decision. A person actively supports or opposes a
particular decision in a proceeding if that person
lobbies in person the officers or employees of the
agency, testifies in person before the agency, or
otherwise acts to influence officers of the agency.
Gov. Code
84308(a)(2)
FPPC Reg 18438.4
Agent
A person who represents a party or participant for
compensation and appears before or otherwise
communicates with the governmental agency for the
purpose of influencing the pending proceeding. See
FPPC Reg 18438.3 for exceptions for certain
consultants.
FPPC Reg 18438.3
Competitively Bid
A contract required by law to be awarded to the
lowest responsible bidder with a responsive bid, or, if the successful bidder refuses or fails to execute the
contract, to the next lowest bidder with a responsive
bid.
FPPC Reg
18438.2(a)(3)(A)
Labor Contract
A contract or agreement reached through collective
bargaining or with a representative group regarding
the salary, benefits, or terms and conditions under an
employment or retirement policy for employees or
retirees, including a project labor agreement entered
under Public Contract Code Section 2500.
FPPC Reg
18438.2(a)(3)(B)
Personal
Employment
Contract
A contract for employment, including the terms and
conditions of employment, between the agency and
an agency employee. A contract with an independent
contractor is NOT a personal employment contract.
FPPC Reg
18438.2(a)(3)(C)-(D)
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_____________________________
Headquarters
200 McCormick Ave. Costa Mesa, CA. 92626
(714) 579-4100 www.imsav.com
Response to Request for Proposal
To
City of Hemet
For
Audio, Video, Lighting, Voting and Broadcasting
Systems Upgrade at The City Council Chamber
FEE SCHEDULE
July 18, 2025
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City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
FEE SCHEDULE
July 18, 2025
To: City of Hemet
Attn: Candace Sunds, Procurement Administrator
Re: Response to Request for Proposal to City of Hemet for Audio, Video, Lighting, Voting and Broadcast Systems Upgrade at the City Council Chamber.
The following fee schedule is IMS' preliminary system cost, with design, millwork, and electrical and construction allowances separated for clarity.
Fees:
Design Fee: $24,000.00
Preliminary System Cost:
Inclusive of Engineering, Programming, Drafting,
Project Management, Travel, Sales Tax, Freight
and Bonds $495,767.30
Allowance for Electrical and Construction: $20,000.00
Allowance for Millwork: $10,000.00
Maintenance Cost per Year:
Year 1 $16,070.00
Year 2 $16,552.00
Year 3 $17,049.00
Year 4 $17,901.00
Year 5 $18,796.00
Maintenance 5 Year Total: $86,3 68.00
Total Preliminary System Cost: $636,135.30
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City of Hemet
Council Chamber and Broadcast Systems Upgrade
July 18, 2025
CONCLUSION
All of us at IMS are looking forward to our partnership with the City to enhance the capabilities and functionality of your facility and to support you. Should you have any questions or would like any additional information please do not hesitate to reach out to me directly at 714-579-4100 ext. 229 or by email at [email protected].
SUBMITTED BY:
Integrated Media Systems
Peter Grogan
Name: Peter Grogan
Title: Senior Account Manager
Date: July 18, 2025
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Prepared for: Submitted by:
Justin Caines
Account Executive
[email protected]
714-455-1276
City of Hemet
July 18, 2025
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Solutionz Inc. | 888-815-612 | [email protected] | www.Solutionzinc.com Bridging the Gap Between AV and UC
Ex
July 18, 2025
City of Hemet
450 E. Latham Ave.
Hemet, CA 92543
RE: RFP Audio, Video, Lighting, Voting and Broadcasting Systems Upgrade a The City Council Chamber Dear Sirs,
Thank you for the opportunity to provide you with this Proposal for the Audio, Video, Lighting, Voting and Broadcasting Systems Upgrade a The City Council Chamber.
We feel we are the most qualified and experienced AV Systems Integrator to perform on this project and are ready to hit the ground running to go live if awarded this RFP. Solutionz is locally headquartered in La Mirada CA (SoCal) and is the 4th largest Pro AV Integration Company in the USA. We offer a proven solution led by experienced staff operating nationally. Our program is supported by a unique technological approach enabling enterprise-level AV monitoring that allows us to manage our clients’ AV networks in real-time. We pair our monitoring/response capabilities with rigorous functionality testing and self-healing capability that operates in accordance with the service level agreement that our customers establish. This provides the City of Hemet with 24x7x365 support for its entire AV environment, augmented with our national in-person support footprint.
We have reviewed and understand all elements of of the RFP and we are willing to enter into a contract under the terms and conditions prescribed by the City of Hemet Professional Services Agreement.
Please let me know if you have any questions or need any additional info to assist you in this process and thanks again for the opportunity to provide you with this proposal.
Sincerely,
Bryce Bolling
President, West
16751 Knott Ave.
La Mirada, CA 90638
Phone# (562) 360-5158
[email protected]
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SOLUTIONZ, INC.
16750 Knott Ave.
La Mirada, CA 90638
Bridging the Gap Between AV and UC
Phone: 888.815.6128
Help Desk: 888.815.0322
www.solutionzinc.com
EXCEPTIONS
Based on the information provided in the RFP and the details gathered during both the initial and follow-up site walks attended by Solutionz, we have no exceptions to the current proposal. The design reflects all the requirements and observations made during those visits.
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Bridging the Gap Between AV and UC
Table of Contents
SECTION I - EXPERIENCE
SECTION II - PERSONNEL
SECTION III - DETAILED APPROACH AND
METHODOLOGY
SoPage 201 of 240 lutionz Inc. | 888-815-612 | [email protected] | www.Solutionzinc.com
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SECTION I - EXPERIENCE
Bridging the Gap Between AV and UC
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Solutionz, Inc. | 800-722-6444 | [email protected] | www.solutionzinc.com View Our Project Highlights: www.solutionzinc.com/case-studies References
Edwards Lifesciences, LLC
Completed in 2023
$5M over 9 years
Irvine, CA
As a leading heart valve company, Edwards Lifesciences has collaborated with DPR Construction on 38 projects since 2006, with a focus on maintaining uninterrupted operations in their
manufacturing environments. One of the notable developments is the Edwards Community Center, a cutting-edge facility designed to enhance the well-being of 5,000 employees. This center is dedicated to fostering collaboration, offering well-being resources, and encouraging physical health.
Dana Schneider
[email protected]
949-315-5986
Pacific Dental Services
Completed in 2023
$450K+
Irvine, CA / Nationwide
Solutionz designed and installed a full AV refresh of their 4-way divisible training rooms in their Irvine Headquarters. The project required new multi-camera Poly VTC, Christie projection, Extron AV over IP NAVigator routing, matrixed Extron control for multi-version room combine, Shure and Biamp ceiling distributed audio system.
This project has created a standardized AV system for Pacific Dental training rooms nationswide.
South Coast Air Quality
Management District
Completed in 2023
$200K
Diamond Bar, CA
For the Auditorium Room Upgrade, Solutionz has transformed a spacious venue seating 120 into a state-of-the-art facility. The upgrade features multiple advanced AV hardware racks, 20 microphone inputs for optimal audio capture, 8 data inputs for versatile connectivity, and an impressive video wall to enhance visual presentations.
City of Beverly Hills Los Angeles, CA
Designed and installed a turn-key audio-visual system for the 2 floor auditorium at the public library which included ceiling speakers, wireless mic systems, rack mounted digital signal processor with AVB port, handheld wired mics with desktop mic stands with mic cables for panel discussions in the front room. nd Completed in 2023
$350K
James Robertson
[email protected]
702-475-5238
Paul Wright
[email protected]
949-246-1861
Alan Schneider
[email protected]
310-285-1150
Loyola Marymount University
Completed in 2021
$1.1 mil+
Matthew Frank
[email protected]
310-258-5436
Los Angeles, CA
Designed to foster original and creative work in film, television production and writing, the new Howard Fitzpatrick Pavilion includes modern classrooms, innovative productions labs, a large lecture hall/85-person theater, and creative workspaces for faculty and staff.
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SECTION II - PERSONNEL
Bridging the Gap Between AV and UC
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Solutionz Inc. | 888-815-612 | [email protected] | www.Solutionzinc.com Bridging the Gap Between AV and UC
Ex
Solutionz, Inc. is the value leader in the design & deployment of pervasive video & unified communication (UC) solutions for commercial, SMB, education, healthcare & government markets.
With a nationwide footprint, Solutionz offers a comprehensive service portfolio of audio/video integration, 24x7 help desk support, cybersecurity & managed services; & delivers an unparalleled user experience & lowest total cost of ownership.
Solutionz is a privately held corporation which means that whom you sign the contract with is whom you will do business with for the life of the contract.
In business since 2001 as a registered Minority Owned Business Enterprise (MBE) 500 + full-time employees give us the national footprint to support Biola University.
Core competencies include audiovisual engineering & deployment, AV managed services, information technologies, infrastructure cabling, premise security, telecommunications & building environments & complete post-installation support & service.
Long-standing vendor relationships allow us to outperform our competitors in terms of sourcing and delivering hardware on schedule.
We have the largest number of vendor-certified AV engineers in the nation.
RTS Solutionz Inc. dba Solutionz Inc.
16751 Knott Ave.
La Mirada, CA 90638
Key Personnel:
Bryce Bolling - President, West
[email protected], 562-360-5158
Justin Caines - Account Manager
[email protected], 714-455-1276
Gene Beader - Project Manager
[email protected], 760-450-7217
Shaun Devault - System Designer
[email protected], 714-742-9683
Lon Morales - Foreman
[email protected], 626-734-4547
KEY PERSONNEL
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www.solutionzinc.com
© 2023 Solutionz, Inc. All Rights Reserved.
Bridging the Gap Between AV and UC
As an Account Manager at Solutionz, Inc., Justin is responsible for the sales design and client consultation process, along with the installation and integration of professional audiovisual systems and services to all corporate, educational, government, and healthcare customers. Justin proactively generates new sales opportunities, growing Solutionz existing customer business by providing AV solutions based on cutting-edge technology. Justin works closely and extensively with the team designer and project manager to integrate professional audiovisual solutions customized for every customer’s needs. Justin actively builds relationships with industry manufacturers to maintain and expand his technical knowledge, bringing the best solutions to his customers.
Justin Caines Account Manager
ROLE & RESPONSIBILITIES
CERTIFICATIONS & TRAINING
Actively attends AV trainings and seminars throughout the year.
Justin has been with Solutionz, Inc., since April of 2023. Prior to joining Solutionz, Justin spent 6 years teaching and coaching collegiate athletes. He comes to the AV industry with a passion for customer care and a willingness to do what it takes to ensure each client receives the highest level of satisfaction. Justin holds a Bachelor of Science degree in Human Development and Family Studies from the University of Rhode Island.
BACKGROUND
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www.solutionzinc.com
© 2023 Solutionz, Inc. All Rights Reserved.
Bridging the Gap Between AV and UC
As a project manager at Solutionz, Inc., Gene is responsible for managing, coordinating, and overseeing several audiovisual systems integration projects. In this capacity, he manages project budgets, plans project timetables, and coordinates personnel activities to ensure that required milestones are being met, integration teams are operating efficiently, and clients are informed of project progress and completion time frames. Gene also works closely with team designers and support staff to verify that equipment and resources are properly allocated to each client project. As part of the project manager role and process, Gene regularly visits client job sites to coordinate team direction, initiate system testing, and oversee final commissioning procedures to verify strong system quality, functionality, and operability.
Gene Beader Project Manager
ROLE & RESPONSIBILITIES
CERTIFICATIONS & TRAINING
Crestron 4K-E
Crestron DMC-D
Crestron Configuration
AVI-SPL PM Cert
Extron technical training
Gene has been with Solutionz Inc. since May of 2022. Before joining Solutionz, Gene accumulated tons of experience as a field engineer, an AMC programmer, an estimator, and a project manager. Having more than 21 years of experience in the audiovisual industry, Gene has the ability to offer mutually beneficial solutions that drive projects to success and consistently exceed expectations.
BACKGROUND
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SECTION III - DETAILED
APPROACH AND METHODOLOGY
Bridging the Gap Between AV and UC
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PROJECT APPROACH
In the overall scope of an Integrated Solutions Project, Solutionz Inc. understands that collaboration between the AV Contractor, Customer, and other members of the project team is critical. Prompt action, communication and progressive elaboration are key to maintain project flow and eliminate roadblocks. Solutionz Inc.'s project approach, Work Breakdown Structure (WBS) and Systems Integration Process allow our project execution methodology to deliver successful integration projects year after year.
At Solutionz Inc., our Project Managers facilitate effective communication between our team and project stakeholders. They ensure a seamless flow of information and meticulous scheduling of appropriate resources at the right time. We optimize project schedule development, communication, and resource and inventory management by leveraging our comprehensive Project Management Information Systems (PMIS) including MS Project, email, and a propriety WBS program.
Solutionz Inc. | 888-815-612 | [email protected] | www.Solutionzinc.com Bridging the Gap Between AV and UC
Project Communication
Solutionz emphasizes communication as one of the most important aspects of a successful project.
Weekly updates, either in project meetings or written form, are essential to maintain the project team’s visibility on project progress. In addition, direct communication in the established forums with the Customer, AV Consultant and General Contractor are critical to address unknowns, mitigate risks, manage changes in schedule, verify logistics and confirm that deliverables are on target. Open channels of communication are the foundation that allows the project team to manage risk and project scope, including iterative project reviews with internal and external stakeholders during significant milestones at each phase of the project.
Procurement Management
Solutionz uses a proprietary program for Procurement and Inventory Management which allows internal visibility from design inception to Procurement processing to equipment receipt and Inventory/Warehouse Management. The Procurement Management system also ensures that serialization of equipment is documented for closeout and assists with expeditious equipment replacement in the event of failures.
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Solutionz Inc. | 888-815-612 | [email protected] | www.Solutionzinc.com Bridging the Gap Between AV and UC
Quality Management
Solutionz takes pride in producing quality integrated systems, both with fieldwork and in-shop rack building and testing at our Headquarters in La Mirada. The time that the System Designers spend verifying and testing the fully built systems in our controlled testing environments allows Solutionz to maintain project schedule and deliver quality systems in coordination with the Customer’s timeline. By eliminating as many system ‘bugs’, updating firmware, setting IP address and other efforts that may be required by the project scope, the racks arrive onsite as close to a plug-and-play system as possible.
Commissioning the systems in our shop also allows the Customer and AV Consultant to test the systems and make any final adjustments before the systems are shipped to site. The effort spent on Quality Management by the project team ensures that the systems will serve the Customer for many years.
Post Implementation Support
Solutionz knows that a project, by definition, has a completion date; however, the Customer may still require support after the project is signed off, whether more training is required or an equipment failure a few years after completion. Solutionz places equal importance on successful project execution and postinstallation training and support through the Solutionz Service Department, with dedicated Service Technicians to provide professional support after the project is completed.
Solutionz understands the importance of having a well-defined project plan and strategy in partnering with our clients. We value having good processes, emphasizing quality work product and keep our staff certified to ensure that we deliver a quality product on schedule and something we can all be proud of.
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15 ATTACHMENT “A”
LEVINE ACT DISCLOSURE STATEMENT
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits City Officers from participating in any action concerning a license, permit, other entitlement for use, franchise, or contract (collectively “license, permit, or contract”) if they receive political contribution(s) from a party, or its agent(s), totaling more than $500 within the twelve (12) months before the proceeding, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding. City Officers include City elected or appointed officers, their alternates, and any candidate for elective office.
Parties and their Agents are responsible for reviewing and disclosing their applicable contributions to City Officers on the record of a proceeding.
As a party to a proceeding, you are also required to provide information below about contributions made by you, your agents on behalf of you or your organization, your organization subject to the proceeding with the City, and any organization you direct or control pursuant to the aggregation rules at FPPC Reg. § 18438.5, except for uncompensated officers of a nonprofit organization. This form is to be submitted to the City and is a public record. If you have any questions about this form, please contact your City representative for assistance.
1. Have you or your organization, or any agent on behalf of you or your organization, or any organization you direct or control made any political contributions of more than $500 to any City Officer in the 12 months preceding the date of the submission of your proposals or the anticipated date of any City Council, Board, or Commission action related to this license, permit, or contract?
YES NO
If yes, please complete the table on the following page. If needed, please continue on additional pages.
Officer Name Payee Name Payment Date Payment Amount
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16 2. Do you or your organization, or any agency on behalf of you or your organization, anticipate or plan to make any political contribution of more than $250 to any City Officer in the 12 months following any City Council, Board, or Commission action related to this license, permit, or contract? YES NO
If yes, please identify the City Officer(s):
Officer Name Payee Name Payment Date Payment Amount
Answering yes to either of the two questions above does not preclude the City from awarding a license, permit, or contract to your organization or any taking any subsequent action related to the said license, permit, or contract. It does, however, preclude the identified City Officers from participating in any actions related to this license, permit, or contract.
______________________________________________________________________ (Date) (Printed Name/Title of Authorized Representative) (Name of business/legal entity) ___________________________________
(Signature)
You must submit a supplemental form if you make any new reportable contribution(s) while the contract, license, permit, or other entitlement is being considered.
7-15-2025
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18 ATTACHMENT “B”
DESIGNATION OF SUBCONTRACTORS
Name of Subcontractor,
Location of Place of
Business, and Email
Address
Description and
Percentage of Work
Subcontractor's
License No.
DIR
Registration
Number
706022 1000013203
Jim Reutgen
[email protected]
6813 Monterey Place
Alta Loma, CA 91701
All High Voltage
Electrical Related
Work - 15%
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450 E. Latham Ave
Hemet, CA 92543 US
Prepared by:
2025 Solutionz, Inc., All Rights Reserved
Solutionz.com
Proposal
Hemet City Council Chambers Bid
Phone: 888.815.6128
Help Desk: 888.815.0322
www.solutionzinc.com
La Mirada, CA 90638
16751 Knott Ave
Prepared for:
City of Hemet
Estimate Number: 064150
Candace Sunds
Justin Caines
[email protected]
7/15/2025
Project Number: 2504977
[email protected]
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Hemet City Council Chambers Bid Page 2 of 21
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System Functionality and Client Scope Overview
1 Project Overview
The purpose of this project is to furnish, install, commission, and maintain a complete, fullyintegrated audiovisual (AV) and broadcast production system that supports public meetings, hybrid collaboration, live streaming, and archival recording for the Council Chambers and its associated Control Room. The system shall deliver crystalclear speech reinforcement, comprehensive video distribution, intuitive control, robust networking, automated voting, assistive listening, and professionalgrade broadcast production capabilities—all while remaining flexible for future expansion.
2 Key Objectives
· Clarity & Intelligibility — Provide uniform, highintelligibility audio coverage for all participants and audience members, both inroom and remote.
· Visual Impact — Distribute uncompressed 4K60 4:4:4 video to all displays, with zero noticeable latency and seamless source switching.
· Reliability — Leverage enterpriseclass power, signal, and network infrastructure with redundancy where practical.
· Ease of Use — Deliver a simplified, rolebased control experience for Council staff, AV technicians, and meeting participants.
· Hybrid & Broadcast — Enable concurrent Zoom Rooms conferencing, NDI/Dante IP production workflows, and local recording for postproduction.
· Accessibility — Integrate assistivelistening, voicelift, and visual aids compliant with ADA and local ordinances.
3 System Description
3.1 Audio Subsystem
· Wireless Conferencing — Eightchannel Shure Microflex Wireless (MXW) system (MXWAPT8, MXW8 desktop bases, MXW2/SM58 handhelds) with SB900B rechargeable batteries and dual MXWNCS8 network charging stations.
Hemet City Council Chambers Bid Page 3 of 21
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· Fixed Goosenecks — Nine Televic GSMimmune 40 cm gooseneck microphones integrated into uniCOS PROT delegate/chairman stations on the dais, each feeding the Plixus network. · DSP & VoIP — Dual Biamp Tesira SERVERIO frames equipped with SIC4, SEC4, SOC4, DAN1, and SVC2 cards providing 48×48 analog/Dante I/O, AEC on all microphone inputs, VoIP telephony bridging, and networked audio distribution to Shure ANI22 devices, Crestron AMPX amplifiers, and lobby/council ceiling speakers.
· Amplification & Loudspeakers — Crestron AMPX750 (Chambers) and AMPX300 (Lobby) driving 24 Crestron Saros IC6ULPT ultralowprofile ceiling loudspeakers for even coverage throughout the venue. · Assistive Listening — Listen Technologies LS58216 RF system with four LR5200 receivers, ear speakers, signage kit, and ListenWIFI server to stream program audio over WiFi. · Press & Remote Feeds — Custom COVID press/feed plates and Shure ANI22 Dante interfaces provide balanced linelevel program audio to media and overflow rooms.
3.2 Video & Display Subsystem
· Network AV Distribution — Crestron DM NVX ecosystem comprising eight DMNVXE30 encoders (sources) and ten DMNVXD30/360C decoders (destinations) housed in two DMFCI8 card frames. The system transports 4K60 4:4:4 HDR video over a dedicated Netgear GSM4248UX PoE++ AV switch fabric. · Primary Displays — One 110ʺ LG 110UM5K ceilingmounted via Chief XCM7000; two Sharp M551 lobby monitors, a Sharp UN552S 2×2 videowall, and dual 55ʺ TVLogic 4K confidence monitors in the control room.
· PTZ Cameras — Five Panasonic AWUE150 4K PTZ cameras mounted on Vaddio ceiling/wall brackets with Brightline FlexT cue lights at the dais. All cameras are NDIupgraded and routed to TriCaster via Viz Connect Solo encoders or direct NDI.
· Routing & Monitoring — Blackmagic Videohub 20×20 12G router, AJA KUMO 161612G 12G router, Marshall quad rack monitors, Blackmagic HyperDeck record/playback, and Link Electronics Orion caption encoder.
· Lectern & Floor Boxes — Crestron HDMD and HDTX/RX extenders, custom BNC wall plates, and Wiremold floorboxes provide local HDMI/SDI inputs.
3.3 Control & Automation
· Core Processor — Crestron CP4 processor orchestrates all AV, lighting, and environmental controls.
Hemet City Council Chambers Bid Page 4 of 21
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· Core Processor — Crestron CP4 processor orchestrates all AV, lighting, and environmental controls. · User Interfaces — Crestron TS1070 10.1ʺ touch panels at the lectern, dais, and control room; 21.5ʺ TSD2220 touch monitor paired with DGE1000 for production UI. · Room Scheduler & BYOD — Crestron AM3200 AirMedia for wireless presentation; Crestron MPC3102B button controllers embedded in the uniCOS stations for mic mute/request.
3.4 Broadcast & Recording
· Switcher — NewTek TriCaster TC1 Pro with TC1SP small panel surface and ProTek Ultra support plan. · Replay/Recording — Blackmagic HyperDeck Extreme 4K HDR w/ Extreme Control; dual Tascam DA3000SD/SSR250N recorders for redundancy.
· Intercom & Monitoring — Telex OMS partyline kit, Genelec 8040B studio monitors, Mackie Big Knob passive monitor controller, Fostex Dante speakers, and RDL headphone amps. · Storage & Archival — NewTek NRSD 24 TB NAS with remote commissioning and ProTek support.
3.5 Voting & Nameplate System
Televic Plixus multimedia engine, NEXT extender & PSU, eight uniCOS PROT delegate stations, Plixus NP eink nameplates, CoCon Meeting Suite with Audio, Video & Routing licences, online project review, onsite training, and oneyear SLA.
3.6 Infrastructure & Power
· Equipment Racks — Two Middle Atlantic CFR1623 racks with RLNKIP sequenced power, PD915 power strips, CABCOOL cooling, and APC SRT 2200 VA UPS backup. · Network & Cabling — Shielded CAT6A for data/AV over IP, OM4 fiber as required for 12GSDI; AXC 10 Gb SFP+ DAC jumpers; all terminations per BICSI/AVIXA A102 standard. 4 Scope of Work
1. Project Management & Coordination
o Attend kickoff, designreview, construction, and punchlist meetings.
Hemet City Council Chambers Bid Page 5 of 21
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o Attend kickoff, designreview, construction, and punchlist meetings. o Coordinate with IT, electrical, architectural, and millwork trades for conduit, power, HVAC, lighting, and furniture interfaces.
2. Engineering & Documentation
o Produce detailed signalflow drawings, rack elevations, custom plate mechanicals, IP addressing scheme, and network topology.
o Submit submittals for owner approval and revise per comments.
3. Procurement & Logistics
o Procure all listed equipment plus associated cables, connectors, consumables, labels, and hardware.
o Store, inspect, stage, and prebuild racks in controlled facility prior to site deployment.
4. Infrastructure & RoughIn
o Furnish and install all backboxes, floor boxes, ceiling mounts, and wire management. o Pull and terminate cabling with service loops; test and label each run.
5. Rack Fabrication & Installation
o Assemble, power, dress, and QC test racks offsite; deliver and anchor racks on site. o Provide 20 % spare power outlets and 20 % spare rack U for future growth.
6. Device Installation
o Mount displays, cameras, loudspeakers, microphones, and control touch panels per approved shop drawings.
o Balance ceiling speaker taps and align PTZ presets for fullroom coverage.
Hemet City Council Chambers Bid Page 6 of 21
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7. Programming & Configuration
o Crestron SIMPL #.net code for source selection, audio level, camera preset recall, lighting cues, and voting control.
o Biamp Tesira block programming with gain structure, AEC tuning, FIR filters, and mixer presets for public session, closed session, hybrid meeting, and broadcast modes. o NVX deployment with secure AMS device management and AES128 encryption. o Televic CoCon database populated with delegate names, permissions, voting weights, and camera shot associations.
o TriCaster session templates for standard council/agendas with lowerthirds and ISO recording paths.
8. Testing & Commissioning
o Validate all AV signal paths (4K60 HDR), Dante network latency (<2 ms), and intercom clarity. o Perform STIPA speech intelligibility measurements; achieve ≥0.65 STI at all audience seats. o Run 24hour burnin and simulated meeting test covering audio, video, voting, streaming, and recording.
o Produce acceptance test checklist signed by owner’s representative.
9. Training & Handover
o Provide onsite Televic TTC training (min. 1 day) plus Solutionz operator training for control room staff (min. 2 days).
o Deliver quickreference laminated guides for Council chairperson and clerk. o Supply PDF/asbuilt drawings, source code escrow, manufacturer warranties, and preventivemaintenance schedule.
10. Support & Warranty
Hemet City Council Chambers Bid Page 7 of 21
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o 1year onsite labor warranty plus vendor SLA/ProTek coverages. o Optional multiyear managedservices plan with quarterly health checks.
Hemet City Council Chambers Bid Page 8 of 21
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Summary
Location Equipment Location Total
Professional
Services
Council Chambers $122,730.62 $0.00 $122,730.62
Council Chambers: DAIS $100,247.25 $0.00 $100,247.25
Council Chambers: Lectern $4,624.66 $0.00 $4,624.66
Council Chambers: Lobby $30,350.00 $0.00 $30,350.00
EQ Rack $65,748.90 $0.00 $65,748.90
Control Room $156,016.40 $0.00 $156,016.40
Equipment $51,764.71 $0.00 $51,764.71
Shipping/Freight $10,968.27 $0.00 $10,968.27
Professional Services $0.00 $295,854.04 $295,854.04
Warranty and Support Services $0.00 $37,080.22 $37,080.22 Location Sub Total: $875,385.07
Please Note: Sales tax is not included in the amounts listed on this summary page.
Hemet City Council Chambers Bid Page 9 of 21
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Bill of Materials
Council Chambers
Qty. Item Description Unit Price Ext. Price
Unassigned
COVID CUSTOM Plates Custom Plates: Custom Plates: Custom press feed and remote connection $1,363.64 I/O
4 $340.91 $1,363.64
Display and Mounting
3 CHIEF CMA115 CMA-115 FLAT CEILING PLATE $49.93 $149.79 3 CHIEF CMS0507 ADJ. PIPE 60" TO 84 $165.59 $496.77
2 CHIEF CPA084 84" CPA COLUMN BLACK $85.23 $170.46
2 CHIEF CPA330 OFFSET CEILING PLATE, CPA STYLE $61.28 $122.56 3 CHIEF MCB1U CEILING MOUNT, B2B, MEDIUM $379.20 $1,137.60 1 CHIEF XCM7000 EXTRA LARGE, DUAL COLUMN, CEILING MOUNT $879.76 $879.76 6 Crestron DM-NVX-D30 DM NVX® 4K60 4:4:4 HDR Network AV Decoder $731.25 $4,387.50 LG 110UM5K-B 110'' UHD Signage Display with webOS 6.0, Pro:Idiom, Supports Crestron $15,815.91 Connected, Cisco Certified, SuperSign Compatible
1 $15,815.91 $15,815.91
5 Middle Atlantic RLNK-215 15A,2 OUT,IP CTRL POWER $251.14 $1,255.70 Sharp M551-2 MultiSync M551-2 - 55” LED LCD Public Display Monitor, 3840 x 2160 $3,540.90 (UHD), 24/7, High Haze, 500 cd/m2, Landscape/Portrait, HDMI In x2, DisplayPort In, Audio Mini-Jack Out, Full bidirectional control through RS232C and LAN, Accepts Intel® Smart Display Module Small, Large or Raspberry Pi Compute Modul
2 $1,770.45 $3,540.90
Cameras
NewTek PPTZUCC NDI|HX Upgrade for Panasonic Cameras (Compatible Cameras: AG-CX10 | $271.59 AG-CX350 | AG-CX98 | AJ-UPX360- | AJ-CX4000 | AJ-UPX900- | AW-HE130 | AW-HE35- | AW-HE38 | AW-HE40 | AW-HE42 | AW-HE48- | AW-HE58- | AW-HE65- | AW-HE68- | AW-HE70- | AW-HE75- | AW-HE145 | AW-UE40 | AW-UE43 | AW-UE50 | AW-UE53 | AW-U
1 $271.59 $271.59
5 Panasonic AW-UE150KPJ UHD 4K 20x PTZ Camera (Black) $10,431.82 $52,159.10 3 Vaddio 535-2000-223 WALL MOUNT BRACKET FOR H700 HE120/130 $247.73 $743.19 2 Vaddio 535-2000-294 OFF-SET DROP DN MT FOR OEM CAMERAS $393.18 $786.36 Video
1 Crestron AM-3200 AirMedia® Receiver 3200 $1,237.50 $1,237.50 6 Crestron DM-NVX-E30 DM NVX® 4K60 4:4:4 HDR Network AV Encoder $731.25 $4,387.50 Crestron HD-RXC-4KZ-101-1G-B DM® Essentials 4K60 4:4:4 Receiver for HDMI®, RS-232, and IR Signal $751.71 Extension over CATx Cable, Wall Plate, Black
3 $250.57 $751.71
Crestron HD-TXC-4KZ-101 DM® Essentials 4K60 4:4:4 Transmitter for HDMI®, RS-232, and IR Signal $659.67 Extension over CATx Cable
3 $219.89 $659.67
My Custom Shop WPBA-1104-NB 1-Gang Black Anodized Wall Plate, 2 Neutrik 12G-SDI Recessed BNC Barrel $247.14 Connectors
3 $82.38 $247.14
Audio
3 AtlasIED MS20E Heavy Duty Mic Stand w/Air Suspension - Ebony $136.52 $409.56 2 COVID CUSTOM Plates Custom Plates: Custom press feed and remote connection I/O $340.91 $681.82 1 Crestron AMP-X750 X-Series Amplifier, 750 W $869.32 $869.32 Crestron SAROS IC6ULPT-W-T-EACH+ Saros® 6 in. Ultra Low Profile 2-Way In-Ceiling Speaker, White Textured, $2,945.44 Single (must be ordered in multiples of 2)
16 $184.09 $2,945.44
RDL DS-RN02 Single-Gang Dante or AES67 Network Interface for Two Audio Outputs $1,875.00 Two Balanced Outputs on Front Panel XLRs and on Rear Panel Detachable Wiring Block
Front-Panel XLR Outputs are Software-Selectable for Mic or Line Level Outputs Equipped with Software-Controlled Attenuator in 1 dB Steps Module is
3 $625.00 $1,875.00
1 Shure ANI22-BLOCK 2 CH IN/2 CH OUT - DANTE, 1/3 RU, BLOCK $519.26 $519.26 Shure MXW2/SM58=-Z10 Handheld Transmitter with SM58® Microphone (Includes one SB902 $1,522.17 Battery)
3 $507.39 $1,522.17
5 Shure MXW8=-Z10 DESKTOP BASE TRANSCEIVER $540.85 $2,704.25 1 Shure MXWAPT8=-Z10 8-CH ACCESS POINT TRANSCEIVER $3,167.39 $3,167.39 2 Shure MXWNCS8 8-CH NETWORKED CHARGING STATION $1,650.63 $3,301.26 Hemet City Council Chambers Bid Page 10 of 21
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Bill of Materials
8 Shure SB900B RECHARGEABLE BATTERY $95.00 $760.00
Audio: Assisted Listening System
1 Listen Technologies LA-122 Universal Antenna Kit (72 and 216 MHz) $113.18 $113.18 1 Listen Technologies LA-304 Assistive Listening Notification Signage Kit $21.14 $21.14 4 Listen Technologies LA-401 Universal Ear Speaker $18.41 $73.64 1 Listen Technologies LA-80 2-Way RF Antenna Combiner $154.09 $154.09 4 Listen Technologies LR-5200-216 Advanced Intelligent DSP RF Receiver (216 MHz) $213.41 $853.64 1 Listen Technologies LS-58-216 Listen iDSP Advanced Level III Stationary RF System (216 MHz) $2,295.68 $2,295.68 1 Listen Technologies LW-110-02-01 ListenWIFI 2 Channel Wi-Fi Audio Server $998.86 $998.86 1 Shure UA8100 100' UHF Remote Antenna Extension Cable, BNC-BNC, RG213/U Type $228.86 $228.86 1 Shure UA850 50' UHF Remote Antenna Extension Cable, BNC-BNC, RG8X/U Type $93.92 $93.92 Audio: Streaming Systems
3 Radio Design Labs (RDL) DD-BN22 Wall-Mounted Bi-Directional Mic/Line Dante Interface 2 x 2 $654.08 $1,962.24 Video Teleconferencing Technologies
Crestron UC-CX100-Z Crestron Flex Advanced Video Conference System Integrator Kit for Zoom $3,376.02 Rooms™ Software
1 $3,376.02 $3,376.02
Control
1 Crestron TS-1070-B-S 10.1 in. Tabletop Touch Screen, Black Smooth $1,671.14 $1,671.14 Computer Systems: Networking
1 Masterclock NTDS26 2.3-inch (5.8cm) Character., 6 Digit, NTP Driven, Clock Display $763.64 $763.64 Equipment Rack and Furniture
3 Wiremold EHWB8-BK 8-GANG RECESS HNG WALLBX $268.25 $804.75 Council Chambers Total $122,730.62
Hemet City Council Chambers Bid Page 11 of 21
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Bill of Materials
Council Chambers: DAIS
Qty. Item Description Unit Price Ext. Price
Lighting Systems
Brightline Lighting Custom Dais Lighting Includes: MOD1-BVW-F-SM-BK - LED Flex-T 1 Module Surface-Mount Fix $12,810.80 Low Voltage Dim, Variable White, 95+CRI, Flood Optic, Black Finish, For Use With Brightline Low
Voltage Box
1 $12,810.80 $12,810.80
Voting Systems
Televic 71.98.0094 GSM immune gooseneck microphone of 40 cm with push & lock $1,789.74 mechanism, providing consistent and high bandwidth, low equivalent noise, excellent front to back ratio and a frequency response boost around 4kHz resulting in increased clarity and augmented intelligibility. Length 400mm
9 $198.86 $1,789.74
Televic CoCon Audio Routing This license allows the user to configure advanced audio $1,678.41 routings between several inputs and outputs (Dante I/O, Auxiliary I/O, microphone groups) using an intuitive matrix UI.
1 $1,678.41 $1,678.41
Televic CoCon Meeting Suite CoCon Meeting Suite $8,407.95 Combined bundle containing CoCon Discussion, Voting &
Signage Modules.
Requires: A Windows PC. Possibly two PCs depending on
the use of the Signage Application.
1 $8,407.95 $8,407.95
Televic CoCon Nameplate Web-based management software to easily and quickly $2,919.32 configure the content of the Plixus Nameplate, even while the meeting is in progress. From participant names, over logos, to combinations of participant names and titles.
Data can be provided by the existing CoCon delegate
database or imported
1 $2,919.32 $2,919.32
Televic CoCon Video Routing Management software to configure and route video streams $1,678.41 on the Plixus network between several inputs and outputs (Plixus V-IN, Plixus V-OUT, Plixus MME, Lingua ID-MM,
uniCOS F/MM) using an intuitive matrix UI.
1 $1,678.41 $1,678.41
Televic Online Project Review Complimentary 1hr online project review by a Televic $0.00 Representative. To be scheduled before system
installation. End uses are welcome to join this call as well! For scheduling, please contact [email protected]
**Must schedule at least 2 weeks in advance.
1 $0.00 $0.00
Televic Plixus MME + Dante The Plixus Multimedia Engine is a 19" rack-mountable $7,238.64 device that provides all the processing and signal handling required for a multimedia system.
*Dante on board*
1 $7,238.64 $7,238.64
Televic Plixus NEXT The Plixus Network Extender is a device used to increase the $1,415.91 number of ports available on the Plixus network and to
create a redundant system design.
Requires: Additional power from either a Plixus MME, Plixus PS or NEXT PS.
1 $1,415.91 $1,415.91
Televic Plixus NEXT PS Power supply for Plixus NEXT Device where larger Plixus PS $323.86 is not needed.
1 $323.86 $323.86
Televic Plixus NP Double-sided nameplate based on E Ink technology to $13,315.95 automatically update displays upon delegate's sign in (e.g. with RFID card) or input of the conference manager. Can be daisy-chained on Plixus network or connected directly via USB with multimedia units.
Contains button at the base and LED bar
9 $1,479.55 $13,315.95
Televic Plixus V-IN Video input box to inject video content to the Plixus network $2,704.54 through an HDMI connection.
A video channel injected through the box is routed to one of the six video channels available on the Plixus network
(CoCon Video Routing required).
Content sharing functionality available through the optio 2 $1,352.27 $2,704.54
Televic Service Level Agreement (SLA) 1-Year Service Level Agreement. $3,528.41 -Unlimited Remote Phone/Email Support
-Unrestricted Teamviewer Support
-Advanced Replacements on Core Products
-Support can be provided to integrators, or directly to end users
5% of total system price. $1,000.00 minimum.
For support, please contact support@t
1 $3,528.41 $3,528.41
Hemet City Council Chambers Bid Page 12 of 21
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Bill of Materials
Televic TTC Onsite ****3 WEEKS NOTICE IS REQUIRED TO SCHEDULE $3,977.27 ONSITE TRAINING****
A member of Televic will travel to the location of a new system installation to confirm proper configuration and operation.
Includes travel expenses. (Remote locations may require additional travel costs.)
Additionally, training c
1 $3,977.27 $3,977.27
Televic uniCOS PRO T A touch screen tabletop station that can be configured both $29,101.68 as a delegate or chairman unit including:
- Microphone activation button
- Push & Lock USB-C microphone connector
- Loudspeaker
- 10" capacitive touch screen with adjustable tilt (0 to 90 degrees)
- Anti-fingerprint coating
- Microp
9 $3,233.52 $29,101.68
Control
8 Crestron MPC3-102-B 3-Series® Media Presentation Controller 102, Black $705.68 $5,645.44 1 Crestron TS-1070-B-S 10.1 in. Tabletop Touch Screen, Black Smooth $1,671.14 $1,671.14 Equipment Rack and Furniture
8 FSR DSKB-1G 1 Gang Desktop Mounting Bracket w/ IPS Grommet Kit $98.01 $784.08 Equipment Rack and Furniture: Power - UPS
5 Middle Atlantic RLNK-215 15A,2 OUT,IP CTRL POWER $251.14 $1,255.70 Council Chambers: DAIS Total $100,247.25
Council Chambers: Lectern
Qty. Item Description Unit Price Ext. Price
Video
1 Crestron DM-NVX-E30 DM NVX® 4K60 4:4:4 HDR Network AV Encoder $731.25 $731.25 1 Crestron HD-MD4X1-4KZ-E 4x1 4K60 4:4:4 HDR AV Switcher $450.00 $450.00 Audio
1 Shure A400MB Mute Button and Adapter $229.94 $229.94
1 Shure ANI22-BLOCK 2 CH IN/2 CH OUT - DANTE, 1/3 RU, BLOCK $519.26 $519.26 1 Shure MX415LP/C 15" Shock-Mounted Gooseneck, Cardioid, Less Preamplifier $209.43 $209.43 Control
1 Crestron TS-1070-B-S 10.1 in. Tabletop Touch Screen, Black Smooth $1,671.14 $1,671.14 Computer Systems
1 Crestron USB-EXT-2 KIT USB over Category Cable Extender, Local and Remote $562.50 $562.50 1 Crestron USB-EXT-2-LOCAL [Included Accessory] - USB over Category Cable Extender, Local 1 Crestron USB-EXT-2-REMOTE [Included Accessory] - USB over Category Cable Extender, Remote Equipment Rack and Furniture: Power - UPS
1 Middle Atlantic RLNK-415R 15A,4 OUT,IP CTRL POWER $251.14 $251.14 Council Chambers: Lectern Total $4,624.66
Hemet City Council Chambers Bid Page 13 of 21
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Bill of Materials
Council Chambers: Lobby
Qty. Item Description Unit Price Ext. Price
Display and Mounting
2 Middle Atlantic RLNK-415R 15A,4 OUT,IP CTRL POWER $251.14 $502.28 1 Sharp UN552S-TMX4P- 55" LED Backlit Ultra-Narrow Bezel 2x2 Video Wall Bundle $25,000.00 $25,000.00 Video
4 Crestron DM-NVX-D30 DM NVX® 4K60 4:4:4 HDR Network AV Decoder $731.25 $2,925.00 Audio
1 Crestron AMP-X300 X-Series Amplifier, 300 W $450.00 $450.00 Crestron SAROS IC6ULPT-W-T-EACH+ Saros® 6 in. Ultra Low Profile 2-Way In-Ceiling Speaker, White Textured, $1,472.72 Single (must be ordered in multiples of 2)
8 $184.09 $1,472.72
Council Chambers: Lobby Total $30,350.00
Hemet City Council Chambers Bid Page 14 of 21
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Bill of Materials
EQ Rack
Qty. Item Description Unit Price Ext. Price
Cameras
1 Crestron HD-MD4X2-4KZ-E 4x2 4K60 4:4:4 HDR AV Switcher $693.41 $693.41 1 Inogeni 4K2USB3 4K Ultra HD to USB 3.0 Converter $401.70 $401.70 NewTek VCSHDMI Convert 4K video to and from NDI and HDMI sources and destinations $5,088.05 using the Viz Connect Solo HDMI from Vizrt. It supports up to UHD 4K60 video input and output from HDMI to NDI and from NDI to HDMI. Use this ultracompact converter to connect your camera, webcam, or computer for live streaming via E
5 $1,017.61 $5,088.05
Video
2 BrightSign HD225 Standard I/O Player $440.91 $881.82
2 Crestron DMF-CI-8 DigitalMedia™ Card Chassis for DM-NVX-C & DMCF, 8 Slots $1,125.00 $2,250.00 16 Crestron DM-NVX-360C DM NVX® 4K60 4:4:4 HDR Network AV Encoder/Decoder Card $1,012.50 $16,200.00 3 Crestron DM-NVX-E30 DM NVX® 4K60 4:4:4 HDR Network AV Encoder $731.25 $2,193.75 Crestron HD-TXC-4KZ-101 DM® Essentials 4K60 4:4:4 Transmitter for HDMI®, RS-232, and IR Signal $659.67 Extension over CATx Cable
3 $219.89 $659.67
Audio
2 Biamp Tesira DAN-1 Tesira 64x64 Dante™ module for use in SERVER or SERVER-IO chassis $928.64 $1,857.28 Biamp Tesira SEC-4 Tesira 4 channel mic/line input card with acoustic echo cancellation per $4,622.70 channel
10 $462.27 $4,622.70
Biamp Tesira SERVER-IO AVB Configurable I/O DSP with up to 48 channels of I/O, 1 DSP-2 card (2 $9,112.50 additional DSP-2 cards can be added), and 1 AVB-1 network card 2 $4,556.25 $9,112.50
6 Biamp Tesira SIC-4 Tesira 4 channel mic/line input card $231.14 $1,386.84 4 Biamp Tesira SOC-4 Tesira 4 channel mic/line output card $203.52 $814.08 1 Biamp Tesira SVC-2 Tesira 2 line VoIP telephone interface card $399.89 $399.89 Tascam DA-3000SD Living up to the legacy of its predecessor, the DA-3000SD from Tascam is a $1,419.32 2-channel master recorder and AD/DA converter that offers up to 192 kHz PCM and 5.6 MHz DSD capture. With premium components and diverse I/O, the DA-3000SD offers reference-grade performance and versatile connectivity with vi
1 $1,419.32 $1,419.32
Video Teleconferencing Technologies
1 Extron 60-1833-01 SW2 USB Pro $721.59 $721.59
Control
2 Crestron CEN-IO-COM-202 Wi-Fi® Network I/O Extender with 2 COM Ports $208.64 $417.28 1 Crestron CP4 4-Series™ Control System $1,125.00 $1,125.00 1 Crestron TS-1070-B-S 10.1 in. Tabletop Touch Screen, Black Smooth $1,671.14 $1,671.14 Computer Systems
1 HP INC. HP Elite Mini 600 G9 Desktop PC SFF i7 PC 256gb HD, 16gb ram - 3yr Warranty $1,089.77 $1,089.77 Computer Systems: Networking
2 Netgear AXC761-10000S 1m Passive SFP+ Direct Attach Cable $44.57 $89.14 2 Netgear GSM4248UX-100NAS 40x1G PoE++ 2,880W and 8xSFP+ Managed Switch (Americas) $4,396.59 $8,793.18 Equipment Rack and Furniture
2 Middle Atlantic CFR-16-23 16SP,CABINET FRAME RK,23D $400.57 $801.14 5 Middle Atlantic PD-915R 9OUT,15A,RCKMNT POWER CEN $140.34 $701.70 Equipment Rack and Furniture: Power - UPS
1 APC SRT2200RMXLA-NC APC Smart-UPS SRT 2200VA RM 120V Network Card $2,357.95 $2,357.95 EQ Rack Total $65,748.90
Hemet City Council Chambers Bid Page 15 of 21
23.K.
Bill of Materials
Control Room
Qty. Item Description Unit Price Ext. Price
Display and Mounting
2 CHIEF PDRUB LARGE DUAL ARM W/ UNIVERSAL $805.82 $1,611.64 Ergotron 45-241-026 LX Desk Monitor Arm (polished aluminum) with 2-Piece Clamp & Grommet $196.76 Mount
1 $196.76 $196.76
TVLogic LUM-550M3 TVLogic LUM-550M3 54.6" UHD 4K SDI/HDMI LCD Monitor $13,634.10 Take 12G-SDI, 3G-SDI, and HDMI video sources up to UHD 4K and output them to the LUM-550M3 54.6" UHD 4K SDI/HDMI LCD Monitor from TVLogic with up to four SDI sources for monitoring in the field. The SDI ports on the monitor, four outputs and four
2 $6,817.05 $13,634.10
Broadcast
1 AJA Video Systems KUMO 1616-12G Compact 16x16 12G-SDI Router $3,160.35 $3,160.35 Blackmagic Design HYPERD/RSTEX4KHDR The HyperDeck features a 7" capacitive touchscreen LCD screen that $3,407.95 provides a clean image and controls, scopes, and monitoring tools that you can control and configure with a swipe or a button press. It features 12GSDI and HDMI inputs and outputs, two CFast media slots for recording, and allows you
1 $3,407.95 $3,407.95
Blackmagic Design HYPERD/RSTEXCTR The HyperDeck Extreme Control from Blackmagic Design is a 3 RU, half- $1,306.82 rack width installation offering traditional deck controls for virtually any type of deck thanks to RS-422 connectivity. Eight RS-422 ports allow you to control up to eight decks, including legacy decks and the HyperDeck Extreme 8K
1 $1,306.82 $1,306.82
Blackmagic Design Videohub 20x20 Support a mix of multiple video formats using the Videohub 20x20 12G $2,612.50 Zero-Latency Video Router from Blackmagic Design. This advanced router provides 20 12G-SDI inputs and 20 12G-SDI outputs for routing any combination of SD, HD, UHD 4K, and DCI 4K video. The Videohub 20x20 12G centralizes all your S
1 $2,612.50 $2,612.50
4 Crestron DM-NVX-D30 DM NVX® 4K60 4:4:4 HDR Network AV Decoder $731.25 $2,925.00 4 Crestron DM-NVX-E30 DM NVX® 4K60 4:4:4 HDR Network AV Encoder $731.25 $2,925.00 1 Fostex RM-3DT 1U Rack-Mount Stereo Active Monitor Speaker with Dante $679.55 $679.55 1 Link Electronics ORION 3G/HD/SD-SDI Closed Caption Encoder/Decoder $7,045.45 $7,045.45 1 Link Electronics PWT-700 Power Supply for Orion $96.59 $96.59 Mackie BIG KNOB PASSIVE The gray Mackie Big Knob Passive is a monitor controller that allows you to $147.72 choose between two audio sources and two monitor pairs. It can be used in project and professional studios and is designed to increase your workflow for recording and mixing applications.
2 $73.86 $147.72
NewTek NRSD NRSD | Network Remote Storage Powered by SNS 4-bay Desktop / 24TB $9,375.00 with 2 x 1 GbE ports included (1GbE expansion optional with NRS-6X1G)- (must purchase NRS-RCI with this item); Requires commissioning (NRS-RC); NOTE: There is a 5-6 week lead time for Remote Storage product orders, which are not subje
1 $9,375.00 $9,375.00
NewTek NRS-RC Remote Commissioning - NRS | Remote Commissioning (US & Canada $1,363.64 only); NOTE: There is a 5-6 week lead time for Remote Storage product orders, which are not subject to cancellation.
1 $1,363.64 $1,363.64
NewTek PTUNRSD ProTek Ultra for NRSD; Non-cancelable. Non-refundable. The coverage will $1,130.68 begin upon purchase unless an alternate start date is requested. ProTek will be invoiced immediately.
1 $1,130.68 $1,130.68
1 NewTek PTUTC1SP NEWTEK, ProTek Ultra for TriCaster TC1 Small Panel Control Surface $915.34 $915.34 1 NewTek TC1SP Newtek, TC1 Small Panel Control Surface (14-B utton Control Panel) $7,460.80 $7,460.80 1 NewTek TriCaster TC1-Pro NewTek TriCaster TC1 Pro (2 RU) $26,130.68 $26,130.68 NewTek VCS12G Viz Connect Solo 12G 4K UHD Bi-Directional NDI mini converter. 12G SDI $5,295.44 connection to or from NDI High Bandwidth, note: not compatible with NDI|HX streams.
4 $1,323.86 $5,295.44
3 Radio Design Labs (RDL) AV-NH1 Network to Stereo Headphone Amplifier - Dante $451.05 $1,353.15 1 Solutionz ProTek Ultra for TriCaster TC1 ProTek Ultra for TriCaster TC1;Non-refundable $2,153.41 $2,153.41 Intercom System
Telex TEOMSINTMD5Q (B&H Kit) Well suited to houses of worship, theaters, sports venues, and $20,255.68 auditoriums, the Telex/RTS OMS OMNEO Main Station Intermediate Partyline Digital Wireless Intercom Kit from B&H includes the key elements needed to create an intercom kit for your four-person production team. It includes an OMS Main Stat
1 $20,255.68 $20,255.68
Hemet City Council Chambers Bid Page 16 of 21
23.K.
Bill of Materials
Video
Marshall Electronics ML-454-V2 Quad 4.5in 2RU Hi Res LCD Rack Mount Monitor, HDMI, 3G-SDI, Composite $2,902.28 Inputs
2 $1,451.14 $2,902.28
1 Panasonic AW-RP60GJ5 Remote Camera Controller $2,438.64 $2,438.64 Audio
2 Audio-Technica ATH-M50X STUDIO MONITOR HEADPHONES $113.83 $227.66 3 Genelec 8040BPM GENELEC, 8040B Studio Monitor $1,138.74 $3,416.22 1 Marshall Electronics AR-DM51-B 1RU Digital Audio Rack-Mount monitor w/LCD $810.22 $810.22 1 Shure ANI22-BLOCK 2 CH IN/2 CH OUT - DANTE, 1/3 RU, BLOCK $519.26 $519.26 1 Tascam SS-R250N SOLID STATE RECORDER WITH NETWORKING AND DUAL SD CARD $897.73 $897.73 Control
1 Crestron DGE-1000 Digital Graphics Engine 1000 $1,534.09 $1,534.09 1 Crestron TS-1070-B-S 10.1 in. Tabletop Touch Screen, Black Smooth $1,671.14 $1,671.14 1 Crestron TSD-2220-B 21.5 in. HD Touch Screen Display, Black $1,125.00 $1,125.00 Computer Systems: Networking
1 Masterclock NTDS26 2.3-inch (5.8cm) Character., 6 Digit, NTP Driven, Clock Display $763.64 $763.64 Equipment Rack and Furniture
1 Marshall Furniture Custom Control Room Console Custom Control Room Console $22,727.27 $22,727.27 2 Middle Atlantic CAB-COOL50 CABINET COOLER,50CFM $241.48 $482.96 2 Middle Atlantic IUQFP-4DRA INT 4FAN ULT QFP ANOD $658.52 $1,317.04 Control Room Total $156,016.40
Equipment
Qty. Item Description Unit Price Ext. Price
Unassigned
1 Solutionz Misc-Cable Misc cable and connectors for a complete installation $51,764.71 $51,764.71 Equipment Total $51,764.71
Shipping/Freight
Qty. Item Description Unit Price Ext. Price
Unassigned
1 Solutionz S&H-S $10,968.27 $10,968.27
Shipping/Freight Total $10,968.27
Professional Services
Qty. Item Description Unit Price Ext. Price
Unassigned
1 Professional Services Professional Services $295,854.04 $295,854.04 Professional Services Total $295,854.04
Hemet City Council Chambers Bid Page 17 of 21
23.K.
Bill of Materials
Warranty and Support Services
Qty. Item Description Unit Price Ext. Price
Unassigned
SS-IS-RMM-Preferred-AR Our Preferred Integrated Support plan provides all the support you need. $37,080.22 Both remote and onsite support along with the reassurance of knowing your equipment failures are covered by Solutionz.
Below is a description of your support which is a 12-month term that is automatically renewable unless canceled 90 days in advance.
Provides 24/7/365 remote tech support and troubleshooting via email, phone or video. Remote support with end user training questions.
Unlimited onsite tech support in response to trouble tickets once remote troubleshooting reveals what's needed. Prioritized scheduling of our dedicated National Field Technicians - and if needed, our PSNI Global Alliance. Expedited advance parts replacements in case of hardware failure. Programming updates to preserve the original functionality.
Remote monitoring and management of equipment. Dedicated Customer Success Manager to ensure we not only meet but exceed expectations.
Once your project is complete, our Support Coordinators, Technical Helpdesk and Customer Success Managers stand ready to deliver a quick response from talented people who care about you!
1 $37,080.22 $37,080.22
Warranty and Support Services Total $37,080.22
Hemet City Council Chambers Bid Page 18 of 21
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1. ALL SALES ARE FINAL. Any subsequent design changes at the direction of the customer must be agreed upon in writing.
2. PRICE ADJUSTMENTS: Solutionz, Inc. reserves the right to adjust the prices of goods and services in the event of any changes in the cost of materials, production, or shipping that result from tariffs, taxes, import duties, or other governmental regulations imposed after the date of this Estimate.
3. PAYMENT TERMS: Invoices are due and payable within 15 days of the invoice date (i.e. Net 15).
4. INVOICING TERMS: Refer to the Payment Schedule above for Invoicing Terms
5. AGREEMENT: The prices and terms on this Estimate are not subject to verbal changes, verbal approvals or other verbal agreements. Any changes to prices, terms and conditions must be agreed upon in writing by both parties. Prices are based on market conditions existing on the date of this Estimate and Solutionz, Inc. may revise this Estimate as conditions change prior to final acceptance.
6. LABOR: All labor hours are based on regular working hours, Monday through Friday, 8:00AM-5:00PM. Any work outside of these hours will result in additional charges unless otherwise specified in the Estimate. In addition, all labor hours are based on continuous unrestricted access to the jobsite and facility where the work is to take place. Any access restrictions, interruptions, work stoppages or rescheduling of work not directly caused by, Solutionz, Inc. will result in additional labor charges.
7. SALES TAX: Customer tax status may vary, therefore, all Solutionz, Inc. pricing is agreed to on a pre-tax basis. Taxes on Solutionz, Inc. Estimates are estimated as well. The actual amount and/or corrected amount of taxes are the customer’s sole responsibility regardless of how taxes were presented in the signed Estimate. Any and all applicable taxes (e.g., Sales Tax, Use Tax, Value Added Tax) will be added to customer invoices pursuant to local laws.
8. FREIGHT, TAXES & TARIFFS: All freight is FOB Origin unless specified otherwise. Some items may drop ship directly to jobsite from the manufacturer. Unless specifically identified in a line item of this Estimate, import tariffs or other international shipping and freight charges are the customer’s responsibility and are not included in this Estimate.
9. DEFAULT: Finance charges of 1.5% per month will apply after 15 days in default. Solutionz, Inc. may, at its discretion, turn past due accounts over to collections by an outside company. Customer agrees to pay all costs incurred including, but not limited to, collection fees of 25% of the past due amounts, court costs, and reasonable attorney fees.
10. PAYMENT PROCESSING FEES: Pricing herein was developed on a cash basis, therefore, alternative payment methods (such as credit cards, bank cards, or other procurement programs that may reduce the net amount received by Solutionz, Inc. other than cash/check/ACH/wire will be assessed processing fees of 3% added to amount due. Not negotiable.
11. STORED GOODS: Customer will be invoiced for all equipment that is stored in a Solutionz, Inc. warehouse on behalf of customer. Storage fees of $500/mo. will apply for each pallet of customer equipment stored beyond 45 days.
12. 90-DAY WARRANTY: 90-day warranty on workmanship includes all cabling, connections, and system installation from date of beneficial use. 90- day warranty on equipment includes all installed system equipment from date of first beneficial use. Manufacturers’ warranties which extend beyond the 90 days will be honored on a carry-in basis. Any owner furnished equipment (OFE) is assumed to be in good working order. Owner furnished equipment is not covered under any Solutionz, Inc. warranty.
13. SOLUTIONZ INTERGRATED SUPPORT (SS-IS): We recommend Solutionz Integrated Support for all customers with High Availability or High Value systems. For complete details on service levels, term explanations, and exclusions, please refer to the full Service Level Agreement.
Equipment: $542,450.81
Proposal Overview and Terms
Professional Services $332,934.26
Sales Tax: $49,861.91
Grand Total $925,246.98
Grand Total Doesn't Include Optional Systems
Hemet City Council Chambers Bid Page 19 of 21
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In Solutionz Scope Out of Scope Task
PROJECT DOCUMENTATION
X System One-Line Drawings and Rack Elevations
X Floor Plan, RCP and Elevations Drawings
X Equipment Data Sheets
X Equipment Owner/Operator Manuals
X Device IP and Frequency Schedules
INSTALLATION TASKS
X Off-Site Rack Fabrication and Pre-Staging
X Provide Low Voltage Wire, Cable & Connections
X On-Site Installation of AV Equipment
X System Setup, Testing and Commissioning
X Control System Programming
X Customer Training
OWNER FURNISHED EQUIPMENT
X De-Installation of Existing Equipment
X E-Waste Recycling of Existing Equipment
X Verification and/or Documentation of Owner-Furnished Equipment X Storage of Owner Furnished Equipment
X Client Specific Inventory Tagging
X Provisioning of Computer/Codecs/VoIP Systems
NETWORKING
X Data Cabling to Owner’s Network
X Owner’s Network Configuration
OTHER TRADES
X Coordination with Other Trades ("Work by Others")
X General Construction & Millwork
X Drywall, Ceiling Grid & Finish Work
X In-ceiling Structural Support for Projectors
X In-wall Structural Support for Displays
X Vibration Isolation
X 110/220V Panels, Breakers, Recep, etc.
X Conduit, Wire tray, Raceway & Junction Boxes
X Fireproofing
X Supply Floor Boxes
X Install Floor Boxes
X Required Aerial Lifts and/or Scaffolding
SITE ACCESS EXPECTATIONS
Free On-Site Parking Permissions and Passes
Truck Height Dock Access
On-Site Trash Disposal (Dumpster Provided by Others)
Project Responsibilities and Exceptions
Hemet City Council Chambers Bid Page 20 of 21
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Payment Schedule and Agreement
Payment Schedule Amount
NET30 $0.00
Upon Signing $370,098.79
Upon Delivery of Equipment $370,098.79
Upon Completion $185,049.40
Client Signature:
Signer's Name:
I understand that ALL SALES ARE FINAL.
Solutionz, Inc.
Date:
Justin Caines 15-Jul-25
To help us better manage your account, please
provide the following information:
By signing below or incorporating this Estimate (or referencing the Estimate number) into a contract or purchase order, the Customer acknowledges receipt of and agrees to comply with all terms outlined herein, as well as Solutionz’s Terms & Conditions provided within. This Estimate, including any associated drawings, specifications, and designs, is the proprietary property of Solutionz and is intended solely for the Customer to whom it is addressed.
It shall not be duplicated, shared, or used for any purpose other than evaluating this proposal. This Estimate is valid for 14 days from the date of issuance.
NOTICE TO CUSTOMER
I certify that I am authorized to sign this agreement on behalf of the company named below.
Email:
Phone:
Name:
Accounts Payable Contact:
Hemet City Council Chambers Bid Page 21 of 21
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City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Aug 12 2025
Department: Administration
Submitted by: Mark Prestwich, City Manager
John Maier, City Clerk;
☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing TITLE:
Consideration of Appointment to the City of Hemet Planning Commission RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Appoint Claudia Barahona to the Planning Commission to fill the unscheduled vacancy of seat three and to serve the remaining term until April 1, 2027.
BACKGROUND:
Municipal Code Section 2-247 establishes that the Planning Commission shall consist of five members appointed by the City Council. Seats on the Planning Commission shall be numbered one through five.
Municipal Code Section 2-247 requires that upon creating any vacancy on the Planning Commission other than the expiration of a term, the City Council shall fill such vacancy for the unexpired term so created.
Planning Commission seat three became vacant on June 24, 2025, when sitting commissioner Dana Hill vacated the seat, having been appointed to seat one by Council Member Connie Clark.
The City Clerk has advertised for the unscheduled vacancy in the Press Enterprise and has received applications through additional advertisement efforts throughout the year.
ANALYSIS:
The City Clerk's Office received applications in addition to those on file and contacted the County of Riverside Registrar of Voters' Office to verify the candidates' residency qualifications, concluding that there were eighteen (18) qualified applicants.
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Per Section 7.2 of the City Council Protocols, the City Clerk requested a recommendation from Council Member Tom Lodge for the Planning Commission. Council Member Lodge recommended Claudia Barahona to fill the vacancy for seat three.
DISCUSSION:
Council Member Lodge has selected Claudia Barahona to fill Seat Three and is recommending this candidate for the City Council's approval to fill the scheduled vacancy on the Planning Commission, with a term remaining until April 1, 2027.
STRATEGIC PLAN INTEGRATION:
GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.
Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.
Objective 2: Increase transparency for the public.
Objective 3: Increase the community's pride within the City.
FISCAL IMPACT:
None.
ALTERNATIVE(S):
Do not appoint the current applicant to the Planning Commission and direct continued solicitation of applicants.
ATTACHMENT(S):
Attachment 1: Application - Barahona, Claudia
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Print
Hemet Public Library Board of Trustees - 3 Year Term
The Library Board consists of five members appointed by the City Council for three year terms. It meets on the 3rd Friday of each month at 10:00 a.m. Responsibilities are statutory and include setting policy on the operation and services of the Library. The Board advises the City Council on the budgetary needs of the Library, its services, and other related matters.
Measure U Citizen Oversight Committee - 2 Year Term
In accordance with Hemet City Ordinance No. 1918, the Measure U Citizen Oversight Committee consists of 7 members appointed by the city council to serve two (2) year terms. The purpose of the committee is to independently review and advise upon the City’s proposed expenditures of Measure U Funds as well as the actual expenditures of Measure U Funds and review of the annual audit conducted of Measure U Funds as required by the Ordinance. The Committee is advisory only and reports its comments directly to the City Council. Eligible community members must reside within the city limits or the sphere of influence or own a business having its primary offices located within the city limits. A majority (4 or more) of the committee members shall be residents of the City of Hemet.
Mobile Home Rent Review Commission - 3 Year Term
Established by Ordinance No. 772, an initiative of the voters of the City of Hemet, this Commission meets by request only and with duties as outlined in the Hemet Municipal Code. It consists of five members appointed by the City Council to 3 year terms. The Commission shall be made up of one mobile home park owner, one mobile home park tenant and three “at large” residents who do not live in mobile home parks.
Planning Commission - 2 Year Term
Created in accordance with the provisions of the State Planning Act, the Commission consists of five members appointed by the City Council to serve two year terms. The Commission meets on the first and third Tuesdays of the month at 6:00 p.m.
Application for Appointment to Volunteer
Commissions/Boards/Committees
Advisory Body Application - Submission #1532
Date Submitted: 3/3/2025
3/3/25, 3:21 PM hemetca.gov/Admin/FormCenter/Submissions/Print/1532 https://www.hemetca.gov/Admin/FormCenter/Submissions/Print/1532 1/4 Page 3 of 9
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Read Carefully - Complete Section A or B then SIGN
I understand that, if I am appointed to an Advisory Body, I will be required to comply with: the City’s Ethics Policy, Advisory Body Policies and Conflict of Interest Code; applicable provisions of the Political Reform Act including filing financial interest disclosure statements (Form 700); and applicable provisions of the Brown Act; and that I must complete state-mandated ethics training and sexual harassment prevention training courses. I understand that, while City staff will make a good faith effort to educate me regarding these requirements, I am responsible for my conduct as an Advisory Member. I understand that all Advisory Body Members serve at the pleasure of the City Council and may be removed from office due to poor attendance, unacceptable conduct, or for any other reason. I understand that Advisory Body members are volunteers, are not City employees, and do not receive benefits or protections other than workers’ compensation in case of injury in the course of duty. I understand that this is a public document, and that information contained within it may be provided to the public upon request. In regard to the online availability of my information, I declare the following:
If I am appointed, I authorize the City to post the following contact information (check applicable below) on its website. I understand that other websites not controlled by the City may provide link A.1
Cell Phone
Personal Email
Home Phone
Business Email Address
Work Phone
A.2
Further, if my home address and telephone number are otherwise non-disclosable under the California Public Records Act (California Government Code 6250 et seq.), I understand that by agreeing to the release of the informaiton above, this informaiton may be provided by the City in response to a request made under the Public Records Act.
If I am appointed, I do not authorize the City to post my contact informaiton on its website. The City may however, disclose on the internet and in all other venues that fact that I serve on a City Ad B.
Date of Submission* Applicants Signature*
Claudia Barahona
Type your full name.
3/3/2025
03:00 PM
3/3/25, 3:21 PM hemetca.gov/Admin/FormCenter/Submissions/Print/1532 https://www.hemetca.gov/Admin/FormCenter/Submissions/Print/1532 4/4 Page 6 of 9
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Claudia Barahona
SUMMARY
Healthcare Professional with over 15 plus years of Human Resources Experience. Helping organizations with and fulfilling their staffing needs. Responsible for the day-to-day management of Human Resources activities such as Employer Relations, Labor Relations, Recruitment, Training, Performance Management Programs, and Training Development. Reliable and Organized Professional with excellent communication skills and ability to communicate tasks to stakeholders. Diplomatic in handling and protecting confidential information. Well versed in state and federal regulations and laws. Skilled in building and sustaining relationships by adhering to the organization’s policies, practices, and core values. Successful in all areas of the Human Resources Department with the primary focus on business outcomes through Change Management, People Development, Employee Engagement, and Process Improvement.
SKILLS
Fluent in Spanish
HR applications: PeopleSoft, eTime (API), Taleo Onboarding System, E-Verify, Quality Dashboard, Beacon, Lost & Duty Time Reporting, Teams
Medical Record Systems: Cerner
Onboarding: Pay adjustment, market analysis, offer negotiations Personal: Fair decision making, flexible, interpersonal, oral & written communication, problem solving, self-management, technical competence
EXPERIENCE
Human Resources Director
Encompass Health Rehabilitation Hospital of Murrieta
11/15/2021 – Present
Direct and implement a successful recruitment and retention strategy to hire the right staff. Coordinate and educate staff in collaboration with hospital educator, conduct monthly employee orientation, monitor worker’s compensation, assist with benefits administration, manage leaves process, maintain record-keeping to ensure regulatory compliance, co-chair of DE&I committee, provide comprehensive HR solutions, responsible for onboarding all new employees, posting new positions on several advertisement platforms, calculate wage determination, maintain position control log, comply with pay equity, manage the company’s compensation process, create and review job descriptions, conduct job evaluations, manage the HR information system and processes powered by HR technologies, ensure compliance with Federal, State, and Local employment laws, and recommend best practices; review policies and revise as needed to maintain compliance, maintain knowledge of trends and best practices,
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Claudia Barahona
as well as new technologies in Human Resources, Talent Management, Employment Law, and Health and Safety. Communicate effectively with employees on any questions, conduct investigations that may lead to disciplinary progress leading to termination. Assisted managers with putting together Performance Improvement Plans. Maintain professional working relationship with managers and frontline staff. Administered employee benefit plans, including enrollment changes and termination, and reconciliation of benefit payment. Conduct FMLA, ADA, and Worker’s Compensation training to new staff and yearly to current staff. Main compliance with CalOSHA reporting and state mandated requirements. Main proper documentation of work restriction and accommodations, provide communication to injured workers and supervisors regarding status of injured worker. Assess operational risks and work-related hazards and developed programs to prevent accidents from happening. Manage performance appraisal program and review all performance appraisals for compliance and fairness. Review 90-day performance reviews and provide feedback to supervisors to improve performance evaluation rating. Coordinate and investigate incidents, complete, and follow up on all work complaints, timely and efficiently. Maintained contact tracing and sent emails to employees about possible exposure to COVID-19.
Human Resources Manager – Same Responsibilities as HRD
Encompass Health Rehabilitation Hospital of Murrieta
3/9/2020 – 11/14/2021
Benefits Specialist & Employee Health Assistant
Loma Linda University Medical Center – Shared Services
2/2011 – 3/2020
Direct report to the HR Director, responsible for the day-to-day operations of HR; file maintenance, HR audits, recruiting, posted and updated requisitions. Communicated with new hires, participated in orientation, conducted stay interviews, and exit interviews. Audited HR files and source verified annual competencies for Joint Commission and CMS surveys. Responsible for recruitment process; maintained position control log, created wage rate based on years of experience. Administered medical, dental, vision, life insurance, LTD/AD&D, COBRA, 403 (b) 401(K), education reimbursements and other employee benefit programs. Pulled reports to ensure benefit deductions and calculations were accurate and identified incorrect deductions to payroll. Processed qualifying event enrollments timely and ensured audits were regularly reviewed to ensure proper benefit deduction. Processed and reviewed over 50 education reimbursements bi – weekly timely, and efficiently. Calculated and reconciled retroactive missed contributions/overpayments and notified the employee and payroll department of collection or refund amount. Assisted with open enrollment, new hire enrollments, transfers, status changes, verified marriage certificates, divorce documents, and birth certificates for proof of relationship. Rolled out open enrollment events for all entities and participated in all benefit events.
Processed death claims for all covered employees and dependents. Familiar with computer software and programs to perform job professionally and timely such as PeopleSoft HCM 9.2. Utilized conflict resolution, mediated, and deescalated complaints and grievances with a calm demeanor.
23.L.
Claudia Barahona
42A Human Resources Sergeant
U.S. Army, Schofield Barracks Hawaii
6/2000 – 7/2009
Direct report to the Human Resources NCO. Processed promotion boards and ceremonies. Arranged for Soldier’s removal boards and reviewed disciplinary documents before forwarding to JAG. Evaluated Soldier’s qualifications, reviewed promotion points, and discussed desires for submitting officer packets.
Reviewed and processed annual NCEORs and OERs performance annual reviews. Processed classification or reclassification actions in SIDPERS online system. Prepared orders and requests for orders to new duty installation. Prepared and maintained officer and enlisted personnel records. Prepared and reviewed suspension action plans and communicated assignments to stakeholders. Ensured personnel files were updated in the system before Soldier transferred to new duty station. Processed personnel files for separation and retirement. Processed and executed Personnel Service SIDPERS level actions in HRIS. Processed recommendations for awards and decoration. Deployed and prepared Soldiers through two deployments in Fairbanks, Alaska, and Schofield Barracks Hawaii to the Middle East. Maintained confidentially of sensitive information throughout military career.
EDUCATION
Bachelor of Science in Health Care Administration, 2019 University of Phoenix, Online Leadership Training, Encompass Health, 2022 Birmingham, Alabama Warrior Leadership Course Anchorage, Alaska
23.L.
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Aug 12 2025
Department: City Attorney
Submitted by: Mark Prestwich, City Manager
Steven Graham, City Attorney;
☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing TITLE:
Amendment to Hemet Municipal Code Updating the Definition of "Responsible Person" for Code Enforcement Purposes
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
(1) Introduce by Title Only and Waive Full Reading of Ordinance No. XXX, Amending Sections 1-20 and 1-27 of the Hemet Municipal Code, Updating the Definition of "Responsible Person" for Code Enforcement Purposes; and
(2) Direct the City Clerk to place the Ordinance on the consent calendar of the next regular City Council meeting for second reading and adoption.
BACKGROUND:
HMC § 1-20 currently defines “Responsible Person” as: “a person who an enforcement official determines is responsible for causing or maintaining a public nuisance or a violation of the Hemet Municipal Code or applicable state codes. The term responsible person includes but is not limited to a property owner, tenant, person with a legal interest in real property, or person in possession of real property.” Section 1-27 currently declares it unlawful to violate the Code, designates such violations as misdemeanors (unless expressly an infraction), and authorizes daily citations and multiple abatement tools.
Despite these provisions, enforcement staff often encounter situations—e.g., short-term rental hosts, property managers, contractors, or HOAs—where the responsible party is not clearly covered.
ANALYSIS:
24.A.
The Ordinance replaces the existing definition with an 11-item list encompassing owners, tenants, possessors, managers, contractors, short-term rental hosts, business operators, HOAs, caretakers, and any person who has assumed control over the property. Section 1-27 is revised to prohibit any responsible person, not only an “owner or occupant,” from maintaining property in a manner that constitutes a public nuisance, thereby closing loopholes and ensuring that all culpable parties are subject to the same remedies.
The broader definition harmonizes local authority with state nuisance-abatement statutes, promotes accountability across modern property-use arrangements, and allows the City to expedite compliance. By expressly identifying additional categories of liable parties, the amendment is expected to streamline investigations, enhance notice procedures, and improve recovery of administrative penalties and abatement costs, ultimately reducing staff time per case and fostering more timely resolution of code violations.
STRATEGIC PLAN INTEGRATION:
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 1: Operate in a financially sustainable manner.
Objective 2: Evaluate existing practices to ensure continuity with industry best practices.
Objective 3: Provide Council with policies that are consistent while lessening liabilities.
Objective 4: Increase employee retention by training and creating a positive workplace.
Objective 5: Streamline fire prevention coordination efforts.
FISCAL IMPACT:
No anticipated financial impact.
ATTACHMENT(S):
Attachment 1 - Hemet Ordinance Responsible Person
24.A.
00092214.1 - 1 -
HEMET ORDINANCE NO. XXX
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CITY OF HEMET
HEMET, CALIFORNIA
ORDINANCE NO. XXX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
HEMET, CALIFORNIA, AMENDING SECTIONS 1-20 AND
1-27 OF THE HEMET MUNICIPAL CODE TO REVISE THE
DEFINITION OF “RESPONSIBLE PERSON.
WHEREAS, the City of Hemet seeks to ensure effective and consistent enforcement of its municipal code and applicable state laws; and WHEREAS, the existing definition of “Responsible Person” in Section 1-20 of the Hemet Municipal Code does not fully encompass all individuals or entities who may be in control of real property or responsible for creating or maintaining public nuisances or code violations; and
WHEREAS, the City Council finds that a more comprehensive definition is necessary to promote accountability and protect public health, safety, and welfare.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET DOES ORDAIN AS FOLLOWS:
SECTION 1. Recitals. The City Council determines that the above Recitals are true and correct and are incorporated as though fully set forth herein.
SECTION 2. Municipal Code Amendment. The Definition of “Responsible Person” found in Section 1-20 of the Hemet Municipal Code is hereby amended to read as follows:
“Responsible person” means any person who an enforcement official determines is responsible for creating, causing, maintaining, contributing to, or permitting a public nuisance or a violation of the Hemet Municipal Code or applicable state law.
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HEMET ORDINANCE NO. XXX
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The term includes, but is not limited to:
1. The property owner, as shown on the last equalized assessment roll or otherwise identified through public records;
2. A tenant or lessee of the property;
3. Any person with a legal or equitable interest in the property, including mortgagees, lienholders, and trustees;
4. A person in possession of the property, whether lawfully or unlawfully;
5. A property manager or management company with contractual or actual authority over the property;
6. A contractor, subcontractor, or developer performing work on the property;
7. An operator or host of a short-term rental or other transient lodging use;
8. A business operator or franchisee conducting operations on the property;
9. A homeowners’ association or similar entity responsible for managing or maintaining common areas of the property;
10. A family member, caretaker, or other occupant who exercises control over the use or condition of the property;
11. Any person who has assumed responsibility, whether through written agreement, course of conduct, or actual control, for maintaining the property or ensuring compliance with law.
The determination of responsibility may be based on ownership records, leases, contracts, occupancy, business operations, or any other evidence indicating control over the property or the condition giving rise to the violation.
SECTION 3. Municipal Code Amendment. Section 1-27 of the Hemet Municipal Code is hereby amended to read as follows:
Sec. 1-27. - Violation of Code.
(a) It shall be unlawful for any person to perform any act that is prohibited, made or declared to be unlawful or an offense by this Code, or to violate any
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provision or fail to comply with any of the requirements of this Code or for any property owner or occupant responsible person to maintain or use property in the city in a manner that constitutes a public nuisance. (b) A violation of any of the provisions or failing to comply with any of the mandatory requirements of this Code shall constitute a public nuisance. (c) A violation of any of the provisions or failing to comply with any of the mandatory requirements of this Code shall constitute a misdemeanor except when the violation of a provision of this Code is specifically declared to be an infraction.
(d) Notwithstanding any other provision of this Code, any violation constituting a misdemeanor under this Code may, in the discretion of the city attorney, be charged and prosecuted as an infraction. Except as otherwise provided, each and every day that any violation of this Code shall continue shall constitute a separate offense. The person committing or permitting such offenses may be charged with separate offenses for each such violation and punished accordingly.
(e) Abatement of a public nuisance may be accomplished by any of the methods described in this Code, including criminal prosecution, civil injunction, administrative abatement, civil penalties, revocation of permits, notice of violation, recordation of the notice of violation and withholding of future municipal permits.
SECTION 4. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such determination shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof,
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irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
SECTION 5. Publication. The City Clerk is authorized and directed to cause this Ordinance to be published in any manner authorized by law.
SECTION 6. Effective Date. This Ordinance shall take effect thirty (30) days from its passage by the City Council of the City of Hemet.
PASSED, APPROVED AND ADOPTED this ____ day of ______, 2025. _____________________________________
JACULIN PETERSON, MAYOR
ATTEST:
________________________________
JOHN MAIER, CITY CLERK
24.A.
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Aug 12 2025
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Noah Rau, Public Works Director/City Engineer;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:
A Resolution of the City Council of the City of Hemet, California, Awarding a Professional Services Agreement in the Amount of $148,342 to Community Works Design Group for the Weston Park Redesign (CIP 2512)
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council of the City of Hemet, California, Awarding the Professional Service Agreement to Community Works Design Group for the Weston Park Redesign (CIP 2512) in a not-to-exceed amount of $148,342.
BACKGROUND:
The City Council's Fiscal Year 2024-25 Strategic Plan Action Items includes a "high priority" task to engage the community and park design professionals to plan “shovel-ready” improvements to Weston Park.
Weston Park is a four-acre public park located in the heart of Hemet’s Downtown Specific Plan area at the northeast corner of Florida Avenue and Thompson Street. It contains shuffleboard courts, a children's play area, picnic tables, a half basketball court, restrooms, a shade structure, benches, and turf areas for passive uses and games. As part of the City’s downtown revitalization efforts and consistent with the Strategic Plan Action Item, staff issued a Request for Proposals (RFP) in March 2025 seeking a qualified consultant to lead a comprehensive redesign of the park.
The redesign will be developed through a collaborative public engagement process to create a community-supported plan to transform Weston Park into a safe, vibrant, and multi-generational community-serving space. Desired services will include robust community engagement, design development, technical studies, phased construction planning, and support for funding strategies.
24.B.
This effort aligns with the goals of the Downtown Hemet Specific Plan, which prioritizes the revitalization of public spaces, enhanced walkability, and the creation of inclusive civic gathering areas that strengthen community identity.
ANALYSIS:
A total of 13 proposals were submitted via PlanetBids. Each submission was evaluated independently by three City staff members using the published scoring criteria. The three highest-scoring firms were invited to participate in interviews conducted by a panel of City staff and stakeholders. Following the interview round, and as a result of this competitive process, Community Works Design Group (CWDG) received the highest cumulative score and was selected for contract negotiations.
CWDG demonstrated a deep understanding of the City's goals and a well-established track record in delivering inclusive, community-centered park designs. Their proposal and interview presentation stood out for their creative, phased implementation strategy—balancing vision with feasibility—and its emphasis on funding pathways to support the long-term success of the project. The team’s bilingual public engagement plan is robust and inclusive, ensuring meaningful participation from diverse stakeholders.
With extensive experience in placemaking, sustainability, and culturally responsive design across southern California, CWDG brings the expertise and sensitivity needed to transform Weston Park into a vibrant community hub.
DISCUSSION:
Following their selection as the top-ranked firm, the City proceeded to negotiate contract terms. In accordance with California Government Code Section 4526, cost proposals were not considered during the evaluation process. Instead, selection was based entirely on qualifications, relevant experience, and proposed methodology. Contract and pricing negotiations began only after the most qualified firm was identified.
The City has negotiated a not-to-exceed contract amount of $148,342.00 with CWDG for the scope of services outlined in the agreement (Exhibit "B" of Attachment 2). This includes conceptual design phases, bilingual community engagement, presentations to City Leadership, conceptual design of proposed amenities, and cost estimation for phased construction. Additionally, grant application assistance and enhanced renderings/graphics are included to support potential funding opportunities, ensuring that the park redesign is competitive for external grants. The project is anticipated to begin in late summer/early fall 2025.
PREVIOUS COUNCIL ACTION:
None.
STRATEGIC PLAN INTEGRATION:
GOAL ONE: QUALITY OF LIFE:
To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.
Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.
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Objective 2: Explore and implement homelessness solutions for the City of Hemet.
Objective 3: Increase Public Safety visibility and response.
GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.
Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.
Objective 2: Increase transparency for the public.
Objective 3: Increase the community's pride within the City.
GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.
Objective 1: Develop concepts and programs to increase opportunities for youth recreation.
Objective 2: Develop concepts and programs to enhance the quality of life services.
Objective 3: Develop programs to offer support to the community's businesses FISCAL IMPACT:
The total not-to-exceed amount of the Professional Services Agreement is $148,342.. Funding for this project was approved as part of the FY 2024-25 Adopted Budget. Staff requests authorization to transfer the project budget of $150,000 from Non-Departmental (110.00.2500.52710) to the CIP project (110.10.5000.52710.2512E).
ALTERNATIVE(S):
1. Do not approve the resolution and do not award the Professional Services Agreement and provide alternate direction to the City Manager.
2. Direct City Manager to initiate negotiations with the next highest-ranked proposer.
3. Reinitiate the selection process by issuing a new Request for Proposals (if deemed necessary).
ATTACHMENT(S):
Attachment 1: Resolution Awarding PS Agreement with Community Works Attachment 2: Professional Services Agreement for Community Works Design Group - 2026-009 Attachment 3: Weston Park Redesign RFP Evaluation Summary Attachment 4: Community Works Design Group-Weston Park Redesign Proposal
24.B.
CITY OF HEMET RESOLUTION NO. 2025-XXX 1
CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2025-xxx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HEMET, CALIFORNIA, AWARDING A
PROFESSIONAL SERVICES AGREEMENT TO
COMMUNITY WORKS DESIGN GROUP FOR THE
WESTON PARK REDESIGN (CIP 2512) IN AN AMOUNT
NOT TO EXCEED $148,342.00
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, the City of Hemet issued a Request for Proposals (RFP) for the redesign of Weston Park (CIP 2512), seeking qualified consultants to provide landscape architecture, community engagement, and park design services; and WHEREAS, a total of 13 proposals were received and reviewed in accordance with the evaluation criteria published in the RFP; and
WHEREAS, following interviews with the top three scoring firms, Community Works Design Group was selected as the most qualified firm based on their demonstrated experience, project understanding, bilingual engagement approach, and creative implementation strategy; and
WHEREAS, in accordance with California Government Code Section 4526, consultant selection was based solely on qualifications, and cost proposals were not considered until after the top-ranked firm was identified; and WHEREAS, the City has negotiated terms which lead to a Professional Services Agreement with Community Works Design Group in a not-to-exceed amount of
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CITY OF HEMET RESOLUTION NO. 2025-XXX 1
$148,342.00, including, but not limited to, conceptual and technical design phases, bilingual community engagement, public presentations, cost estimation, and support for external funding opportunities.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:
SECTION 1. The above recitals are all true and correct.
SECTION 2. The City Council hereby awards a Professional Services Agreement to Community Works Design Group for the Weston Park Redesign Project (CIP 2512), in an amount not to exceed $148,342.00.
SECTION 3. The City Manager, or designee, is hereby authorized and directed to execute the agreement with Community Works Group and all related documents necessary to carry out the intent of this resolution.
SECTION 4. The Administrative Services Director, or designee, is hereby authorized to process the necessary payments in accordance with the terms of the executed agreement and transfer the project budget of $150,000 from NonDepartmental (110.00.2500.52710) to the CIP (110.10.5000.52710.2512E).
SECTION 5. This resolution shall take effect immediately upon its adoption.
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CITY OF HEMET RESOLUTION NO. 2025-XXX 1
PASSED, APPROVED AND ADOPTED 12th day of August, 2025.
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Jackie Peterson, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
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CITY OF HEMET RESOLUTION NO. 2025-XXX 1
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 12th day of August, 2025, and was passed by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk
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PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN
THE CITY OF HEMET
A CALIFORNIA MUNICIPAL CORPORATION
AND
COMMUNITY WORKS DESIGN GROUP, LLC
LIMITED LIABILITY COMPANY
AGREEMENT # 2026-009
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PROFESSIONAL SERVICES AGREEMENT
FOR WESTON PARK REDESIGN AND ARCHITECTURAL SERVICES
BETWEEN THE CITY OF HEMET AND COMMUNITY WORKS DESIGN GROUP, LLC THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 13th day of August, 2025 (“Effective Date”), by and between the CITY OF HEMET (“City”), a California municipal corporation and Community Works Design Group, LLC, a limited liability company (“Consultant”). For the purposes of this Agreement City and Consultant are sometimes hereinafter referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
1. City has sought by request for proposals the performance of the Weston Park Redesign and Architectural Services defined and described particularly in Section 2, “Scope of Services and Schedule of Performance” of this Agreement.
2. Consultant was selected by City to perform those services.
3. Consultant was selected by City on the basis of Consultant’s demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required.
4. City has authority to enter into this Agreement and the City Manager has authority to execute this Agreement.
5. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Section 2 “Scope of Services” of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, for and in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
SECTION 1. TERM OF AGREEMENT
Subject to the provisions of Section 21 "Termination of Agreement" of this Agreement, the Term of this Agreement is through June 30, 2027, commencing on the Effective Date, unless otherwise extended by written agreement of the Parties.
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(a) The City Manager may, in his or her sole discretion, unilaterally exercise an option to extend the Agreement on a month-to-month basis following expiration on the same terms and conditions, including compensation as set forth in Section 4 “Compensation.” (b) Consultant acknowledges that the Agreement term may extend over multiple City fiscal years, and that the work and compensation under this Agreement is contingent on the City Council appropriating funding for and authorizing such work and compensation for those fiscal years. This Agreement may be terminated by the City Manager at the end of a fiscal year when sufficient funding is not appropriated and authorized for the subsequent fiscal year. City is not obligated to pay Consultant for any amounts not duly appropriated and authorized by the City Council.
SECTION 2. SCOPE OF SERVICES
Subject to this Agreement, all addendums and exhibits attached and incorporated hereto, Consultant agrees to perform the services and tasks set forth in Exhibit “A,” “Scope of Services” (hereinafter, the “Services”), and the City agrees to retain and does hereby retain Consultant for the Services.
SECTION 3. ADDITIONAL SERVICES
Consultant shall not be compensated for any work rendered in connection with its performance of this Agreement that is in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 25 “Administration and Implementation” or Section 27 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.
SECTION 4. COMPENSATION
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed One Hundred and Forty-Eight Thousand Three Hundred and Forty-Two Dollars ($148,342.00) (“Not to Exceed Amount”) unless additional compensation is approved in writing in accordance with Section 25 “Administration and Implementation” or Section 27 “Amendment” of this Agreement.
(b) All City vendors and consultants receiving new contracts, contract renewals, or contract extensions must sign up to receive electronic payments through the City's Automated Clearing House (ACH) payments service/provider. Electronic payments are processed biweekly and are safe and secure. To enroll in ACH electronic payments contact
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[email protected].
(c) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. (d) If this Agreement is extended pursuant to Section 1 “Term of Agreement,” the City shall pay the same rates specified in Exhibit “B” “Compensation.” SECTION 5. METHOD OF PAYMENT AND INVOICING
(a) Payment shall be made in accordance with City’s usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be emailed to [email protected]. Under no circumstances shall the total amount paid to Consultant under this Agreement exceed the City Manager’s authority without approval by the City Council.
(b) Consultant shall submit within 30 days of the end of each month a complete and accurate written itemized invoice for services performed and/or goods provided. The invoice must be in a format approved by City. In order to receive payment, Consultant shall submit to City an itemized invoice, on a monthly basis, for services performed pursuant to this Agreement. Each itemized invoice shall identify at the top of the first page, the Not to Exceed Amount (as set by Section 4(a) above), the total amount billed to date, the services rendered during the billing period, and the amount due for the statement invoice for which reimbursement is sought in the statement invoice. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub consultant contracts. Sub consultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in Section 4(a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of tasks performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission.
(c) Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice. (d) The Parties estimate that performance of this Agreement will be accomplished without an increase in the Not to Exceed Amount. Consultant shall notify the City in writing
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whenever it has reason to believe that the costs the Consultant expects to incur under this Agreement in the following sixty (60) days, when added to all costs previously incurred, will exceed eighty percent (80%) of the Not to Exceed Amount specified herein. As part of the notification, the Consultant shall provide the City with a revised estimate of the total cost of performing this Agreement.
SECTION 6. INSPECTION AND FINAL ACCEPTANCE
City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise, Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud, and such gross mistakes as amount to fraud. Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 17 “Indemnification” and Section 18 “Insurance.” SECTION 7. OWNERSHIP OF DOCUMENTS
All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed, or discovered by Consultant in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration, or termination of this Agreement, Consultant shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files, and other documents.
If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files, or other documents prepared, developed, or discovered by Consultant in the course of providing the Services pursuant to this Agreement, Consultant’s guarantees and warranties in Section 11 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.
SECTION 8. INTELLECTUAL PROPERTY RIGHTS ASSIGNMENT
For no additional compensation, Consultant hereby assigns to City all of Consultant’s rights, title, and interest in and to the content of all deliverable materials created by Consultant or its employees, agents, or sub consultants, including copyrights, in connection with the Services performed under this Agreement. Consultant shall promptly execute and deliver and shall cause its employees, agents, and sub consultants to promptly execute and deliver, upon request by the City or any of its successors or assigns at any time and without further compensation of any kind, any power of attorney, assignment, application for copyright, patent, trademark or other
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intellectual property right protection, or other papers or instruments which may be necessary or desirable to fully secure, perfect or otherwise protect to or for the City, its successors, and assigns, all right, title and interest in and to the content of the deliverable materials. For purposes of this section deliverable materials include all works, tangible or not, created under this Agreement including, without limitation, documents, material, data, reports, manuals, specifications, artwork, drawings, sketches, computer programs and databases, schematics, photographs, video and audiovisual recordings, sound recordings, marks, logos, graphic designs, notes, website, domain names, inventions, processes, formulas matters and combinations thereof, and all forms of intellectual property. The provisions of this paragraph are binding on the successors, assigns and heirs of Consultant and shall survive the termination of Consultant’s Services under this Agreement.
SECTION 9. CONSULTANT’S BOOKS AND RECORDS
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant’s performance of the Services. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures, and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the Services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit, and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant’s address indicated for receipt of notices, “Section 23,” of this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Consultant’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors in interest and authorized representatives.
SECTION 10. INDEPENDENT CONTRACTOR
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(a) Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee, or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt, or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees, sub consultants or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. (c) Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
SECTION 11. STANDARD OF PERFORMANCE
Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent, and professional manner. Consultant shall at all times faithfully, competently, and to the best of its ability, experience, and talent, perform all Services. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Consultant under this Agreement, and shall use such skill, prudence, and diligence as other members of Consultant’s profession commonly possess and exercise. In addition to the general standards of performance set forth in this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Services” that shall also be applicable to Consultant’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
SECTION 12. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES Consultant shall keep itself informed of and comply with all applicable federal, state, and local laws, statutes, codes, ordinances, regulations, and rules in effect during the term of this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances, and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances, and regulations. Consultant represents and warrants that Consultant has obtained or shall promptly obtain all necessary licenses to perform the Services set forth in this Agreement
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and that such licenses are in good standing, including but not limited to obtaining a City business license. Consultant further represents and warrants that the services provided herein shall conform to all ordinances, policies, and practices of the City. Neither City nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.
SECTION 13. PREVAILING WAGE LAWS
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. To the extent applicable, Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.
SECTION 14. NONDISCRIMINATION
Consultant and subconsultants shall not unlawfully discriminate, harass, or allow harassment against any person because of sex, sexual orientation, gender, gender identity, gender expression, reproductive health decision-making, race, color, religious creed, marital status, ancestry, national origin, medical condition, genetic information, age, disability (mental and physical), or military or veteran status in connection with or related to the performance of this Agreement. Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, § 12900 et seq.) and the applicable regulations promulgated thereunder (Cal. Code of Regs, tit. 2, § 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, § 12990 (a)-(f), are incorporated into this Agreement by reference and made a part hereof as set for in full (Cal. Code of Regs, tit. 2, § 7285.0, et seq.). Consultant shall include the non-discrimination and compliance provisions of this section in all subcontracts to perform work under this Agreement.
SECTION 15. CONFLICTS OF INTEREST
(a) Consultant covenants that neither it nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of the Services. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
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(b) City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for the purposes of this section. (c) City understands and acknowledges that Consultant will, perform non-related services for other governmental agencies and private parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.
SECTION 16. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. (b) Consultant, its officers, employees, agents, or sub consultants, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent, or sub consultant of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs, and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or sub consultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right but has no obligation, to represent Consultant or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right of City to control, direct, or rewrite said response.
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SECTION 17. INDEMNIFICATION
(a) To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with legal counsel reasonably selected by the City) and hold harmless City and any and all of its elected and appointed officials, officers, employees, representatives and agents (“Indemnified Parties”) from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, injuries (including, without limitation, injury to or death of an employee of Consultant or sub consultants), liabilities of every kind (including, without limitation, incidental and consequential damages, court costs, and litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and cost of investigation), damages, costs and expenses, including attorney’s fees and costs, (collectively "Claims") that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, performance of Services by Consultant, its officers, agents, employees, representatives, sub consultants, anyone directly or indirectly employed by any of them, or anyone that they control. Consultant’s duty to indemnify, protect, defend, and hold harmless Indemnified Parties, shall not include any Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. (b) Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every sub consultant, subcontractor, or any other person or entity involved by, for, with, or on behalf of Consultant in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns, or heirs of Consultant and shall survive the termination of this Agreement and this section.
SECTION 18. INSURANCE
Consultant agrees to obtain and maintain in full force and effect during the Term of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content.
These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to provide City with copies of required policies upon request.
SECTION 19. ASSIGNMENT
The expertise and experience of Consultant are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities
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who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant’s duties or obligations under this Agreement without the prior written consent of the City, which may be given in the sole and absolute discretion of the City Manager. Any attempted assignment shall be ineffective, null, and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 21 “Termination of Agreement.” City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize sub consultants.
If in the performance of its duties Consultant utilizes sub consultants or subcontractors, Consultant covenants that subcontracts, if any, shall contain a provision making sub consultants or subcontractors subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 18 “Insurance.” The Consultant acknowledges and agrees that the City is an intended beneficiary of any work performed by any sub consultant or subcontractor for purposes of establishing a duty of care between any sub consultant or subcontractor and the City.
SECTION 20. CONTINUITY OF PERSONNEL
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors / sub consultants, if any, assigned to perform the Services.
Consultant shall notify City of any changes in Consultant’s staff and subcontractors/sub consultants, if any, assigned to perform the Services prior to and during any such performance.
SECTION 21. TERMINATION OF AGREEMENT
(a) City may terminate this Agreement in its sole and absolute discretion, with or without cause, at any time by giving written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress. (b) Consultant may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant’s possession shall be returned to City.
Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 5 “Method of Payment and Invoicing” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 5 “Method of Payment and Invoicing” of this Agreement.
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(e) Upon written notice, City may suspend all or any portion of Consultant’s performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services satisfactorily provided up to the date of suspension. City may rescind the suspension prior to or at six (6) months by providing Consultant with written notice of the rescission, at which time Consultant would be required to resume performance in compliance with the terms and provisions of this Agreement. Consultant will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.
SECTION 22. EXCUSABLE DELAYS
Neither Party shall be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of either Party. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.
SECTION 23. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:
To City: City of Hemet
Attn: City Manager
445 E. Florida Ave.
Hemet, CA 92543
To Consultant: Community Works Design Group
Attn: Scott Rice
7111 Indiana Ave., Suite 300
Riverside, CA 92504
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.
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SECTION 24. AUTHORITY TO EXECUTE.
The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.
SECTION 25. ADMINISTRATION AND IMPLEMENTATION.
This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 27 “Amendment” and the City Manager’s contracting authority under the Hemet Municipal Code.
SECTION 26. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
SECTION 27. AMENDMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.
SECTION 28. WAIVER.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 29. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.
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SECTION 30. ATTORNEY’S FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney’s fees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 31. ENTIRE AGREEMENT.
This Agreement, including the attached exhibits and addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
SECTION 32. SEVERABILITY.
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).
SECTION 33. INCORPORATION AND CONFLICTING TERMS.
(a) The following documents are incorporated and made part of this Agreement by this reference:
1. All exhibits and addendums
2. All amendments
3. Consultant’s proposal, if any
4. Any laws, regulations, requirements, or restrictions, applicable to the funding source used by City to pay Consultant for any portion of work done under Agreement (“Funding Restrictions”)
(b) The documents listed above shall be referred to collectively as the “Agreement Documents.” The Agreement Documents are intended to be complementary, and a requirement in one Document is effective as if it appeared in all the Documents. In the event of a conflict between any of the Agreement Documents, the Documents shall be given effect in the following order: Funding Restrictions, Amendments (most recent first), this Agreement, Insurance requirements, exhibits and addendums, and Consultant’s proposal. Where the requirements of one Document are more stringent then another the more stringent shall govern.
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SECTION 34. TIME OF THE ESSENCE.
Time is of the essence for each and every provision of this Agreement. [SIGNATURE PAGE FOLLOWS]
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Signature Page
PROFESSIONAL SERVICES AGREEMENT
FOR WESTON PARK REDESIGN AND ARCHITECTURAL SERVICES
BETWEEN THE CITY OF HEMET AND COMMUNITY WORKS DESIGN GROUP, LLC IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
CITY OF HEMET
___________________________
Mark Prestwich
City Manager
ATTEST:
CITY CLERK
By: ___________________________
APPROVED AS TO FORM:
CITY ATTORNEY
By: ____________________________
CONSULTANT
By:
Its:
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Exhibit A – Scope of Services
Page | 1
EXHIBIT “A”
SCOPE OF SERVICES
TASK I – PROJECT ADMINISTRATION & COORDINATION
1. Project Initiation
Our team will maintain regular communication with City staff through biweekly meetings to review project progress, design iterations, and key milestones. We will work closely with City community development, public works and public safety departments to ensure alignment with city goals and zoning requirements. Our team will provide detailed project schedules and updates at biweekly intervals as well as prepare meeting agendas, minutes, and action items to track key decisions.
CWDG will lead and facilitate at least five community engagement meetings, including one presentation to the Planning Commission and one to the City Council. As part of this task we will develop a public outreach plan and materials, including translated versions (Spanish and other languages as needed) to ensure broad accessibility.
Deliverables:
• Project Schedule and on-going team correspondence
• Meeting Agendas and Minutes
• Community Engagement Plan and Meeting Materials
TASK II - SITE ANALYSIS & EXISTING CONDITIONS ASSESSMENT Our team will conduct a comprehensive site review to evaluate:
i. Existing amenities and infrastructure.
ii. Accessibility and ADA compliance.
iii. Safety concerns and security needs.
iv. Other potential areas for improvement
v. Potential environmental factors
CWDG will utilize our two in-house Certified Access Specialists (CASp) to conduct the accessbility review. In addition, our civil engineers will review environmental considerations, including stormwater management and sustainability. They will also perform topographical and boundary land surveys to assess site constraints and opportunities and our teams will identify potential utility conflicts and coordinate with affected utility providers as necessary.
Deliverables:
• Topographical survey
• Utility Noticing
• Existing Conditions Assessment
UTILITY COORDINATION & PRELIMINARY ENGINEERING
Identify existing utilities and assess potential conflicts with proposed design elements. • Coordinate with utility providers and adjacent agencies to ensure compliance with infrastructure requirements.
• Conduct preliminary engineering assessments for:
i. Water services and irrigation.
ii. Stormwater management solutions, including potential infiltration infrastructure.
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Exhibit A – Scope of Services
Page | 2
iii. ADA compliance upgrades.
TASK III - COMMUNITY ENGAGEMENT AND VISIONING
Our team will develop and execute a Public Engagement Plan to understand the community needs for each project. The Public Engagement Plan will be modeled after the Institute for Local Government TIERS Public Engagement Framework (https://www.ca-ilg.org/tiers-publicengagement-framework). Our team will facilitate and implement a multi-faceted public engagement process to gather diverse community input through:
i. Traditional public meetings and workshops at various key locations. ii. Online Survey and social media campaign
iii. Bilingual engagement strategies to ensure participation from Hemet’s diverse community.
iv. Outreach efforts will prioritize residents within a 3/4-mile radius of the park, as well as input from downtown businesses, schools, and local organizations.
We will present multiple preliminary concept design options for public review, incorporating feedback into the final preferred plan. CWDG will also summarize public input in a Community Engagement Report that documents key themes, priorities, and responses to concerns.
Our team will document input from all stakeholder and engagement meetings. This information will be compiled and analyzed in a Public Engagement Report to derive data upon which design decisions will be based. All design options will be data-driven to varying extents. This information will be included in the presentation of each design option. We will present to City Council.
Consultant will provide grant application assistance and enhanced renderings/graphics TASK IV – CONCEPT DEVELOPMENT & DESIGN APPROACH
Our team will develop a Conceptual Design Plan consisting of renderings of the project features that meet the established community needs and is welcoming, inviting, and enjoyable for a variety of users. The design plans developed during this task will be presentation quality, color graphic representations of the proposed site improvements. The final Conceptual Design Plan will facilitate and support both the surrounding community and regional needs. This will include a thorough understanding of the current and planned facilities and related amenities in the Downtown Hemet Specific Plan.
TASK V – FINAL DELIVERABLES & PRESENTATION
Consultant to provide the following:
• Final master plan & conceptual designs with phased development options • Community engagement report
• Site Assessment
• Cost Estimates
• Technical Specifications
• Digital files of design documents
• Formal presentations to city leadership
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Exhibit B – Compensation
Page | 1
EXHIBIT “B”
COMPENSATION
Compensation for the Services shall not exceed One Hundred Forty-Eight Thousand Three Hundred and Forty-Two Dollars ($148,342.00).
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EXHIBIT “C”
INSURANCE
(A)INSURANCE REQUIREMENTS. Consultant shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the Term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance:
1. MINIMUM SCOPE OF INSURANCE. Consultant shall maintain the following types and limits of insurance.
2. MINIMUM LIMITS OF INSURANCE.
GENERAL LIABILITY INSURANCE. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
AUTOMOBILE LIABILITY INSURANCE. Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
PROFESSIONAL LIABILITY (ERRORS & OMISSIONS) INSURANCE. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $2,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
WORKERS’ COMPENSATION INSURANCE. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident or disease). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.
UMBRELLA OR EXCESS LIABILITY INSURANCE. [Optional depending on limits required]. As an option to meet the limits of insurance required by this Agreement, Consultant may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary
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coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
1. A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
2. Pay on behalf of wording as opposed to reimbursement;
3. Concurrency of effective dates with primary policies;
4. Policies shall “follow form” to the underlying primary policies; and
5. Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(B) OTHER PROVISIONS. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to City. (C) OTHER REQUIREMENTS. Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.
1. Upon request from the City, Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.
2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to City or its respective elected or appointed officers, officials, employees, and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.
3. The procuring of such required policy or policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.
4. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on
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a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its sub consultants.
6. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
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Question Community Works RRM Verde Design 1 20.00 19.50 16.75 2 14.00 14.75 12.50 3 14.25 14.00 12.25 4 10.00 9.75 9.00 5 9.25 8.75 9.75 6 10.00 10.00 9.25 7 10.00 9.75 9.75 8 10.00 10.00 10.00 TOTAL 97.50 96.50 89.25
RANKING123
Community Works RRM Verde Design
ReviewerA 95.0 96.0 79.0
ReviewerB 99.0 96.0 92.0
ReviewerC 99.0 98.0 96.0
Reviewer D 97.0 96.0 90.0
390 386 357
97.50 96.50 89.25
Interview Evaluation Summary
Weston Park Redesign CIP 2512
Interviews: 06/30/2025 and 7/1/2025
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Community
Works
Herman David Volz IDS MIG RHA KTUA RJM RRM Spurlock VLDA Verde Design WEBB
19.33 18.33 18.33 17.33 19.00 18.33 18.00 16.67 19.33 17.67 18.00 18.67 17.6718.33 18.00 18.33 17.67 19.00 18.00 18.67 17.33 19.00 17.67 18.33 18.00 18.3319.00 18.33 18.33 18.00 19.33 17.67 19.67 18.00 19.00 19.00 18.33 18.67 19.3323.67 21.33 21.00 21.33 22.00 22.33 21.00 20.00 23.33 22.00 19.33 22.33 21.6714.00 13.00 12.67 11.00 12.00 13.33 12.67 13.00 14.00 13.33 12.33 13.67 13.33
94.33 89.00 88.67 85.33 91.33 89.67 90.00 85.00 94.67 89.67 86.33 91.33 90.33 2 9 10 12 4 8 6 13 1 7 11 3 5
Community
Works
Herman David Volz IDS MIG RHA KTUA RJM RRM Spurlock VLDA Verde Design WEBB
95.0 88.0 88.0 87.0 91.0 92.0 90.0 86.0 95.0 96.0 85.0 91.0 93.095.0 93.0 93.0 84.0 92.0 89.0 91.0 82.0 95.0 80.0 87.0 94.0 87.093.0 86.0 85.0 85.0 91.0 88.0 89.0 87.0 94.0 93.0 87.0 89.0 91.0 TOTAL 283 267 266 256 274 269 270 255 284 269 259 274 271AVERAGE 94.33 89.00 88.67 85.33 91.33 89.67 90.00 85.00 94.67 89.67 86.33 91.33 90.33 Proposal Evaluation Summary
Weston Park Redesign CIP 2512
Proposals Received: 04/18/2025
Responsiveness & Understanding
Related Project Experience
TOTAL
RANKING
Reviewer CReviewer AReviewer B
Criteria
Overall Quality of Proposal
Qualifications & Experience of Team
Project Approach (updated)
24.B.
COMMUNITY WORKS DESIGN GROUP
LANDSCAPE ARCHITECTURE & PARK PLANNING
7111 INDIANA AVENUE, SUITE 300
RIVERSIDE, CA 92504
SUBMITTED BY:
APRIL 11, 2025
PROPOSAL FOR:
WESTON PARK REDESIGN
DESIGN AND ARCHITECTURAL SERVICES
24.B.
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24.B.
April 11, 2025
City of Hemet
445 E. Florida Avenue
Hemet, CA 92543
Submitted via: PlanetBids
RE: City of Hemet - Weston Park Resdesign Design and Architectural Services Dear Members of the Consultant Selection Evaluation Panel:
The constantly improving Community Works Design Group (CWDG) team is pleased to present this proposal for Weston Park Redesign- Design and Architectural Services to Hemet. Our firm specializes in assisting public agencies in the design and plan review of parks and public landscapes throughout the State of California. We excel in providing expedited design services for projects.
CWDG prides itself on our ability to provide a fully-dedicated level of service to our municipal clients. Accordingly, we only pursue projects and clients that we can guarantee that ongoing client satisfaction can be fulfilled. Our team just recently beganworkingwith the City of Hemet on Warren Road Improvements along with our civil sub-consultants at TKE Engineering, Inc The CWDG team includes biligual Spanish-speakers who have supported our recent Community Engagement efforts with the City of Costa Mesa and City of Fresno, which included in-person bilingual meetings and events in additon to outreach materials and surveys.
Our team of professionals each offer their own expertise and experience while collectively working towards the design and construction of meaningful and diverse public spaces which focus on safety, equity, accessibility and inclusion. This makes our team primed to assist the City with any/all landscape services but our team shines most brightly with park improvement projects. In the last five (5) years, our team has delivered over 35 park projects, ranging in scope from small area renovations to brand new community parks. We have enjoyed the process and privilege of developing projects featuring sustainable opportunities for residents to access health and wellness amenities, develop community branding and identity, and serve as a platform for recreational programming, partnerships and preservation of green space for the many communities we serve.
The CWDG Team confirms we have reviewed the City’s RFP in full and no exceptions are taken. In addition, we have reviewed the Downtown Hemet Specific Plan (DHSP) for the detailed visual representation of the park’s layout and acknowledge we are in receipts and have reviewed the three (3) Question and Answer Sets and two (2) Addenda. We look forward to growing our working relationship with the City of Hemet! Respectfully submitted,
COMMUNITY WORKS DESIGN GROUP
Scott Rice ASLA, LEED AP, CASp
President
Landscape Architect CA #5111 / NY #2645
Certified Access Specialist CASp-709
[email protected]
l a n d s c a p e a r c h i t e c t u r e & p l a n n i n g | i r r i g a t i o n d e s i g n & a u d i t i n g | c a s p & a d a c o n s u l t i n g 7 1 1 1 I N D I A N A Page 34 of 65 a v e n u e , s u i t e 3 0 0 , r i v e r s id e , c a 9 2 5 0 4 ( 9 5 1 ) 3 6 9 - 0 7 0 0 w w w . c w d g . f u n
24.B.
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24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
1 A selection of our current on-call contracts are listed below:
City of Highland - On-Call Landscape Architectural Services (1990-present) County of Riverside FM - On-Call Landscape Architectural Services (2000-present) Jurupa Area Recreation & Park District - On-Call Park Plan Check Services (2015-present) County of Riverside EDA - On-Call Certified Access Specialist (CASp) Services (2017-present) City of Ontario - On-Call Landscape Architecture Services (2019-present) City of Los Angeles - On-Call Certified Access Specialist (CASp) Services (2020-present) Including Recreation & Parks Department, Adaptive Sports City of Palm Springs - On-Call Landscape Architecture Services (2021-present) City of Anaheim - On-Call Landscape Architecture Services (2023-present) City of Indian Wells - On-Call Landscape Architecture Services (2023-present) City of Laguna Beach - On-Call & Plan Check Landscape Architecture Services (2023-present)
STATEMENT OF EXPERIENCE
COMMUNITY WORKS DESIGN GROUP - LLC (CWDG)
Landscape Architecture - Planning
4649 Brockton Avenue
Riverside, California 92506
(951) 369-0700
Federal I.D. 82-1854334 / Registered Small Business # 1769579 California Department of Industrial Relations #: PW-LR-1000707823 PRINCIPAL: Scott Rice ASLA, LEED AP, CASp - President/ Authorized Signer MAIN CONTACT: Scott Rice, LLA #5111 (Licensed 20+ years since 2005; expiration date: 12/31/26) [email protected] | (951) 369-0700 office / (909) 754-1257 cell
Community Works Design Group (CWDG) was established in 1985 and provides municipal planning services throughout the State of California. The firm focuses on Park, Recreation, and Public Landscape projects. CWDG has a ready and available staff of nine professionals. Community Works Design Group does what its name implies - it assists communities with the design of park projects that work. We come from “your side of the fence”.
CWDG has been operating as Community Works Design Group, LLC since 2017, with Scott Rice serving as the firm’s Vice President (2017-2021) and current President (2021-present). Initially, the firm operated as Elliott/ Maloney Landscape Architecture from 1985-1990. In 1991, the firm transitioned to T.I. Maloney Inc. until 1997 when we began doing business as Community Works Design Group.
CWDG confirms we do not have any commitments or potential commitments that may impact our ability to perform the Contract, if awarded.
24.B.
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24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
3 The Community Works Design Group team is confident that we can provide City of Hemet with the high level of detail and attention that we have provided to our numerous municipal clients throughout our firm’s 35+ years of experience in park and public landscape planning and landscape architecture. We work symbiotically with each member working towards their strength to deliver the best quality, constructible designs for our clients.
CWDG is at the tail-end of designing and construction several Proposition 68 funded municipal park projects.
We are primed and ready to serve a client like the City of Hemet on a multi-project contract. We have had tremendous success doing just this for clients like the City of Perris, County of Riverside, City of Cypress, and currently, the City of Ontario. From skate parks to dog parks our firm has designed it all. We aim to design each project with a unique identity and meaningful sense of place for each of the communities they serve.
In the past 5 years the CWDG has designed and/or overseen the construction of over 35 Park Renovation Projects and 10 New Parks Featuring:
STATEMENT OF EXPERIENCE
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
4 Design Expertise: CWDG has successfully completed over 35 parks and recreation projects in the past five (5) years. Our team stays up to date on water wise landscaping and irrigation with our Certified Irrigation Designer taking active In addition, our project team recently completed the City of Perris’ Enchanted Hills Parks SITES Certification process. Throughout this process our team developed a protocol of low impact development best practices and design standards we strive to integrate into all of our projects.
Site Specific Master Planning & Concept Development:
Our team excels at developing master plans and multi-phased developments. In addition to vibrant master plan documents our team also develops photo realistic 3-D renderings as part of our design process to ensure a fully cohesive and integrated site. This process always us to make proactive design decisions for vertical plane elements. We find the 3-D visuals also help garner excitement around important projects and are an integral tool for funding support.
As a standard practice, we provide scaled 3-D modeling to help the community understand how the proposed park improvements will actually appear, to help identify any conflicts well ahead of construction.
STATEMENT OF EXPERIENCE
ENCHANTED HILLS PARK
SUSTAINABLE SITES
CASE STUDY
Perris, CA
Above: Top renderings: Dolores Huerta Park playground and thematic wind screen for Futsal Multi-Use Courts in Fresno, CA.
Bottom: Northside Heritage Meadows urban farming and education center and community gardens in Riverside, CA.
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
5 STATEMENT OF EXPERIENCE
Community Outreach:
CWDG recognizes the need for all voices in a community
to be heard and incorporated into thoughtful designs.
We understand up to 49% of City of Hemet residents
identify as Hispanic/Latino and up to 46% of City of
Hemet residents speak a language other than English in
their homes. Our team aims to ensure all members of
the community have the opportunity to participate in
community outreach and planning processes.
Our team is currently working on final touches for the
design of Dolores Huerta Park for the City of Fresno. As part of the preliminary design process, CWDG worked
with the City to create a community outreach campaign
in 4 different languages (Spanish, Punjabi, Hmong and
English), to best serve their community. We feel Sthe
City of Hemet would benefit from this type of inclusive and equitable approach to design.
We employ what we call the “FUNnel” approach to take
the multitude of “wants” and narrow them down to a final concept that reflects the best interests of the City and its constituents- and we do so in a FUN way! We typically start by gathering general information by means of online and mailout surveys ahead of the public design meetings, with ongoing input from the City, so that we can begin to prepare informed design decisions to facilitate a conceptual design that reflects the community’s interest and not OUR interests.
Meetings and Presentations:
Our team has experience presenting to a variety of City Staff, Boards and Commissions. Scott Rice and Analicia Escobar-Gomez both have experience presenting to special commissions, City Councils and other committees. We also find commissions and committees are a great place for garnering project feedback and support. It is often a good place to start soliciting feedback by going where people are already meeting.
Feasibility Studies:
CWDG’s most recent Feasibility Study was completed for the City of Ontario as part of our on-call services. For this our team worked with the City to identify and prioritize park amenity renovations with accessibility and available funding in mind.
Utility Search and Coordination:
Our team has extensive experience with utility coordination. In addition, our subconultants, Design West Engineering and Civil Engineers will assist these coordination efforts.
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
6 Contract Documents:
Our team focuses on constructibility by creating Construction Drawings will include site plans and details for all aspects of demolition, construction, civil, grading, planting, irrigation and specialty plans. Our construction details are crafted from a constructibility standpoint, supplemented with item-specific notes that reduce contractor “artistic license” and reduce likelihood of RFI’s. Plans will identify recommended suppliers and products, with emphasis given to local sources, sustainable concepts, recycled/ recyclable materials, and durability of products. Each member of the CWDG team integrates their strengths, expertise and experience to ensure the best designs and most complete, constructible, contract documents are completed on time and within budget for each project we take on.
Cost Estimating:
We regularly prepare detailed construction plans, details, specifications and estimates for park projects, and strive to make our construction drawing packages the most biddable and buildable across the industry. Since we perform Landscape Plan Check for various agencies, our finger remains on the pulse of the industry, and are able to glean tips and tricks to making plans more readable, maintaining a good balance of notes and clarifications without overwhelming the drawings with redundant information. We are regularly receiving bids for various public work projects. Upon receiving the bid we also request from the two apparent low bidders their unit prices. We incorporate these updated unit prices into our own in-house cost estimates. This allows our firm to provide up-to date cost estimates for our clients.
Permits:
Our team has first hand plan check experience which comes in handy when it comes time to assist the City in obtaining approvals and/or permits from applicable agencies as needed.
Environmental:
In addition to Analicia Escobar-Gomez’s background with CEQA Compliance for park planning projects assisting with we are bolstering our team with Geocon. Terra Nova will conduct any required Environmental Site Assessments and NEPA 10-point study including research and field investigations.
Storm Water Best Management Practices:
We work with Civil Engineers who have extensive experience with designing using the principles of storm water best management practices (BMP). CWDG has also worked on many park and trail projects that feature unique and design integrated storm water BMP’s. Our work with our teams also include WQMPs and SWPPPs where applicable and required.
Quality Control:
Our team prides itself on Quality Control/ Quality Assurance for every project we complete. As part of our project initiation we utilize Basecamp as a means to document decision making, capture City standards and review design checklists throughout the life of a project. Our team offers a hands-on approach and utilizes various expertise and experience to inspect and review throughout the design and construction process.
STATEMENT OF EXPERIENCE
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
7 Construction Support:
What sets CWDG during the Construction Support/
Administration phase is our first hand experience as a
licensed contractor, allowing us to closely monitor and track scheduling, budgets, and upcoming inspections.
We work hard to drive the construction schedule and
keep contractors accountable. We will participate
in construction meetings when requested, and at
a frequency determined by the Districts. Based on
our observations at the site and on the contractor’s
application for payment, we will assist in determining
the amount owed to the contractor. We will review job
drawings, as-builts, RFI’s, samples and other submissions of the contractor for conformance with the design of the project and for compliance with the information given in the conformance contract documents, for the project.
We will review change orders and submittals for approval and issuance by Districts. We will respond to requests for information from the contractor, and issue field bulletins.
We will maintain updated RFI, Change Order and Submittal logs, which will be shared online via Basecamp app.
STATEMENT OF EXPERIENCE
Bid Advertisement Support:
When the project goes out for competitive bidding, we will assist the Districts in the bid process, distributing bid packages, noting direction given to contractors, respond to Requests for Information and other questions asked. We will provide follow-up clarifications or addendum items as required. We will attend the pre-bid meeting and provide written minutes and follow up information. We will assist the city in obtaining and evaluating bids for the project as required.
As Built Plans:
Our team excels at completing usable and comprehensive as-built plans. We work in coordination with agency’s maintenance teams to ensure all vital information is adequately captured, readable and included once a project has been completed.
Peer Reviews/ Plan Check:
In addition, to serving as the City of Highland’s landscape architect, CWDG has served as contracted plan check staff and offered peer review services throughout Southern California. What sets Dan’s plan check services apart is his first hand experience as a public sector employee, his experience as a licensed contractor and as a licensed landscape architect. Since we also perform Landscape Plan Check for various agencies, our finger remains on the pulse of the industry, and are able to glean tips and tricks to making plans more readable, maintaining a good balance of notes and clarifications without overwhelming the drawings with redundant information.
Above: Our team is well versed in the safety and situational awareness required to perform on-site inspections and contractor coordination.. Our recent experience in Highland involved median and parkway evaluation along major streets like Base Line and Greenspot Road with 50+ mph rating, as well as coordination with Caltrans at State Route 210.
24.B.
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24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
9 CWDG served as the Park Planning Team’s Landscape Architect for the new Ayala Park. The team was led by Scott Rice, who was directly assisted by Allison Rush and Dan Burkhart. We worked directly with the Related Development Team and San Bernardino Special Districts to develop the 7 acre park. Complete with walking paths and exercise equipment, 3 play structures for tots all with rubberized play zones, zip line play feature, lighted basketball court with glass backboards, picnic shelters, small & large dog park, gazebo and a wide open turfed area for passive park use.
AYALA PARK
NEW DEVELOPMENT
CWDG INVOLVEMENT:
Conceptual Design,
3D Modeling,
Construction Drawings,
Construction Administration
Completion:
7 acres
Project Size:
$1.5
MILLION
Project Cost:
SAN BERNARDINO COUNTY
SPECIAL DISTRICTS
2 P
CONTACT:
Glenn Jacklin
Division Manager
909-386-8822
2022
AUGUST
2022
American Public Works Association
Southern California Chapter (APWA)
American Association of Civil Engineers (ASCE)
and National Association of Counties (NACo)
Awards for Project of the Year
REFERENCE PROJECTS
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
10 CWDG served as prime consultant for the design of Lexington Park which included soccer fields, a shaded plaza, pickleball courts and more. Our team was led by Scott Rice, who was directly assisted by Allison Rush, and Dan Burkhart. The CWDG team also assisted the City of Cypress with their Oak Knoll Park renovation project which included a new restroom and concession stand building, as well as addressing path of travel accessibility to the new amenities.
REFERENCE PROJECTS
LEXINGTON
PARK
NEW DEVELOPMENT
CWDG INVOLVEMENT:
Community Outreach,
Conceptual Design,
3D Modeling,
Construction Drawings,
Construction Administration
CONTACT:
Nick Mangkalakiri, PE
City Engineer
[email protected]
2022
MARCH
Completion:
9 acres
Project Size:
$13.2
MILLION
Project Cost:
CITY OF CYPRESS
2 3
6
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
11 CYPRESS, CALIFORNIA
RESTROOM/ CONCESSION BUILDING
www.PublicRestroomCompany.com
ARTIST IMPRESSION: 3D RENDERING ONLY FOR REPRESENTATION. COLORS AND MATERIALS ARE SUBJECT TO CHANGE COPYRIGHT 2017, PUBLIC RESTROOM COMPANY THIS MATERIAL IS THE EXCLUSIVE PROPERTY OF PUBLIC RESTROOM COMPANY AND SHALL NOT BE REPRODUCED, USED OR DISCLOSED TO OTHERS EXCEPT AS AUTHORIZED BY THE WRITTEN PERMISSION OF PUBLIC RESTROOM COMPANY.
OAK KNOLL PARK
PROJECT REF#: 10430-3/6/2019-0
2587 BUSINESS PARKWAY
MINDEN NEVADA 89423
P: 888-888-2060 F: 888-888-1448
FLOOR PLAN
SCALE: NOT TO SCALE
LEXINGTON PARK &
OAK KNOLL PARK
REFERENCE PROJECTS
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
12 CWDG served as prime consultant for the design and construction of Enchanted Hills Park for the City of Perris. As prime consultant, our team oversaw, Geotechnical, Civil Engineering, MEP Engineering, Skate Park Consultants, and more. Our team was led by Scott Rice, who was directed assisted by Allison Rush, Dan Burkhart and Luke Morris. CWDG assisted the City with their Community Engagement efforts and grant application, leading to a Proposition 68 award of $8.5 million.
The City of Perris opted to complete Enchanted Hills Park as a SITES Candidate with GBCI, which will make it the first Project awarded a SITES Certification in the Inland Empire. The overall site stands at 22 acres but was designed with the existing topography and environmental conversation in mind, resulting in less than 10 acres of site development. In addition, to offering the community a plethora of amenities in the formally blighted lot, we are proud of the numerous awards the park has already received.
ENCHANTED
HILLS PARK
NEW DEVELOPMENT
CWDG INVOLVEMENT:
Community Outreach,
Conceptual Design,
3D Modeling,
Construction Drawings,
Construction Administration
CONTACT:
Sabrina Chavez
Director of Public Services
(951) 435-7220 ext. 278
[email protected]
2022
AUGUST
Completion:
10 acres
Developed
Project Size:
$10.5
MILLION
Project Cost:
CITY OF PERRIS
2022
American Public Works Association
Southern California Chapter
B.E.S.T. Winner
2022
CA Parks & Recreation
Society
Excellence in Design
Park Planning Winner
REFERENCE PROJECTS
FOSS FIELD PA
Community Works D
PERRIS, CALIFORN
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
13 707 BROOK
REDLAN
P
ARK RECREATION BUILDING AERIAL VIEW
Design Group
IA
CONCEPTUAL
RENDER A404 April 27, 2023
REFERENCE PROJECTS
FOSS FIELD PARK
EXPANSION
NEW DEVELOPMENT
CWDG INVOLVEMENT:
Community Outreach,
Conceptual Design,
3D Modeling,
Construction Drawings,
Construction Administration
CONTACT:
Sabrina Chavez
Director of Public Services
(951) 435-7220 ext. 278
[email protected]
CITY OF PERRIS
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
14 CWDG served as the Park Planning Team’s Landscape Architect for the Phase III of the Perris Green City Farm. The team was led by Scott Rice, who was directly assisted by Allison Rush and Dan Burkhart. We worked directly with the City and community to provide, increased gardening space, addition of trees, expansion of a kids’ corner that would include information kiosks, additional garden systems, an outdoor kitchen, an outdoor amphitheater to support workforce development programs and horticultural workshops.
Completion:
1 acre
Project Size:
$1
MILLION
Project Cost:
2023
AUGUST
REFERENCE PROJECTS
PERRIS GREEN
CITY FARM
NEW DEVELOPMENT
CWDG INVOLVEMENT:
Community Outreach,
Conceptual Design,
3D Modeling,
Construction Drawings,
Construction Administration
CONTACT:
Sabrina Chavez
Director of Public Services
(951) 435-7220 ext. 278
[email protected]
CITY OF PERRIS
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
15 Our Principal and three of our dedicated Directors/Senior Project Managers hold current Landscape Architect licensure in the State of California:
Scott Rice LLA #5111
Licensed continuously since Oct 2005 (20+ years)
Dan Burkhart LLA #6092
Licensed continuously since Aug 2015 (9+ years)
Allison Rush LLA #6378
Licensed continuously since Aug 2018 (6+ years)
Additionally, our staff holds a variety of Certifications that boost our abilities in the Landscape Architectural realm, including the following:
• Certified Access Specialist (CASp) SITES Accredited Professional (SITES AP) • Certified Landscape Irrigation Auditor (CLIA)* LEED Accredited Professional (LEED AP) • Certified Irrigation Designer (CID)* ISA Certified Arborist (ISA) • Certified Playground Safety Inspector (CPSI)
* via contract employee
CWDG’S CURRENT TEAM OFFERS OVER 87 YEARS OF COMBINED
PARK PLANNING EXPERIENCE IN ADDITION TO THE SPECIALITIES BELOW
YEARS OF SPECIALIZED EXPERIENCE
0 5
10 15
20 25
30 35
Certi ed Access Specialist
ISA Arborist
Certi ed Irrigation Designer
Plan Check
Public Sector/Embedded Service Roles
Licensed Landscape Architects(4)
(3)
(2)
(1)
(2)
(1)
PERSONNEL
Additional licenses and certificate copies available upon request.
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
16 Scott Rice ASLA, LEED AP, CASp
President - Principal Landscape Architect
Scott applies his 20+ years of landscape architecture knowledge to oversee all work completed by the CWDG as our firm’s President and Principal Landscape Architect. In addition, Scott is one of the only three licensed landscape architects in the State of California to also be a Certified Access Specialist.
Dan Burkhart ASLA, ISA, sUAS
Senior Landscape Architect - Director Of Implementation + Value Dan is our firm’s Jack-of-all-trades, master of constructability. Dan currently serves as City landscape plan checker for the cities of Calimesa and Eastvale.
From cost estimating to inspections, Dan does it all. He is also a Certified Arborist and FAA Drone Pilot. As a former Landscape Superintendent and Inspector, Dan is our go to for when we have questions. He also serves our clients as a contract plan checker.
Allison Rush ASLA, CASp
Senior Landscape Architect - Director Of Design + Creativity Allison is our team go-to for creating beautiful project plans and a cohesive vision for our firm and clients. She excels at understanding how best to configure and optimize outdoor spaces for the health and enjoyment of users of all ages and abilities. Allison also has a strong grasp of designing with various digital media techniques, including CAD, 3-D modeling and photo simulation.
Analicia Escobar-Gomez MPA
Senior Project Manager- Director Of Community Engagement Analicia has experience as a designer, contractor, and public sector planner lending our firm a unique perspective when problem solving for our municipal clients. She is passionate about equity and inclusion and loves working on community-based design work.
PRINCIPAL:
SENIOR LEVEL STAFF:
CWDG KEY PERSONNEL
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
17 SUBCONSULTANT TEAM
While the Community Works Design Group team will perform the majority of the Weston Park Redesign project scope for the City of Hemet, our team also includes the following subconsultants as required:
Design West Engineering (DWE) can provide all Electrical Engineering and Dry Utility design/ coordination services for City projects. We (CWDG) have teamed with DWE on many successful park projects across Southern California.
Our team has worked with GeoTek is equipped to provide as required geotechnical and soils reports as well as infiltration reports.
TKE Engineering, Inc. will be available to provide optional survey and mapping services, Civil, transportation, drainage and flood control services for the Weston Park Redesign.
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
18 TEAM ORGANIZATION
We make it a point to let our CWDG team revolve around our clients. Each member of our team steps up to the plate to lend their expertise, provide direction, and weigh in on important design decisions. This sets us apart from other firms working under small design teams, you get a whole award-winning firm of nine(9) professional staff.
SUPPORT STAFF
Andres Virata, Senior Landscape Designer
Luke Morris, Landscape Designer
Brian Espinoza, Landscape Designer
Jocelyn Aguirre, Landscape Designer
Bethanie Cayabyab, Landscape Designer
ANALICIA ESCOBAR-GOMEZ
MPA
Director of Community Engagement
SCOTT RICE
ASLA, LEED AP, CASp
President
DAN BURKHART
ASLA, ISA, sUAS
Director of Implementation
+ Value
AS REQUIRED SUBCONSULTANTS
ALLISON RUSH
ASLA
Director of Design +
Creativity
Civil/ Survey
Geote chnical
Elec trical
Stru ctural
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
19 DETAILED APPROACH AND METHODOLOGY
TASK I – PROJECT ADMINISTRATION & COORDINATION
1. Project Initiation
Our team will maintain regular communication with City staff through biweekly meetings to review project progress, design iterations, and key milestones. We will work closely with City community development, public works and public safety departments to ensure alignment with city goals and zoning requirements. Our team will provide detailed project schedules and updates at biweekly intervals as well as prepare meeting agendas, minutes, and action items to track key decisions.
CWDG will lead and facilitate at least five community engagement meetings, including one presentation to the Planning Commission and one to the City Council. As part of this task we will develop a public outreach plan and materials, including translated versions (Spanish and other languages as needed) to ensure broad accessibility.
Deliverables:
• Project Schedule and on-going team correspondence
• Meeting Agendas and Minutes
• Community Engagement Plan and Meeting Materials
TASK II - SITE ANALYSIS & EXISTING CONDITIONS ASSESSMENT Our team will conduct a comprehensive site review to evaluate:
i. Existing amenities and infrastructure.
ii. Accessibility and ADA compliance.
iii. Safety concerns and security needs.
iv. Other potential areas for improvement
v. Potential environmental factors
CWDG will utilize our two in-house Certified Access Specialists (CASp) to conduct the accessbility review. In addition, our civil engineers will review environmental considerations, including stormwater management and sustainability. They will also perform topographical and boundary land surveys to assess site constraints and opportunities and our teams will identify potential utility conflicts and coordinate with affected utility providers as necessary.
Deliverables:
• Topographical survey
• Utility Noticing
• Existing Conditions Assessment
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
20 DETAILED APPROACH AND METHODOLOGY
TASK III - COMMUNITY ENGAGEMENT AND VISIONING
Our team will develop and execute a Public Engagement Plan to understand the community needs for each project. The Public Engagement Plan will be modeled after the Institute for Local Government TIERS Public Engagement Framework (https://www.ca-ilg.org/tiers-public-engagement-framework). Our team will facilitate and implement a multi-faceted public engagement process to gather diverse community input through:
i. Traditional public meetings and workshops at various key locations. ii. Online Survey and social media campaign
iii. Bilingual engagement strategies to ensure participation from Hemet’s diverse community. iv. Outreach efforts will prioritize residents within a 3/4-mile radius of the park, as well as input from downtown businesses, schools, and local organizations.
We will present multiple preliminary concept design
options for public review, incorporating feedback into the final preferred plan. CWDG will also summarize public
input in a Community Engagement Report that documents
key themes, priorities, and responses to concerns.
Our team will document input from all stakeholder and
engagement meetings. This information will be compiled
and analyzed in a Public Engagement Report to derive
data upon which design decisions will be based. All
design options will be data-driven to varying extents. This information will be included in the presentation of each design option. We will present to City Council.
TASK IV – CONCEPT DEVELOPMENT & DESIGN APPROACH
Our team will develop a Conceptual Design Plan consisting of renderings of the project features that meet the
established community needs and is welcoming, inviting, and enjoyable for a variety of users. The design plans
developed during this task will be presentation quality, color graphic representations of the proposed site
improvements. The final Conceptual Design Plan will
facilitate and support both the surrounding community
and regional needs. This will include a thorough
understanding of the current and planned facilities and related amenities in the Downtown Hemet Specific Plan.
18 VILLEGAS PARK SPLASH PAD
CONCEPTUAL DESIGN & COMMUNITY ENGAGEMENT SUMMARY
COMMUNITY FEEDBACK FOR PREFERRED LOCATION
12 NICKLAUS PARK & PALMER PARK - DRAFT
COMMUNITY ENGAGEMENT SUMMARY
PALMER PARK OUTREACH EVENT - MAY 6, 2024
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
21 DETAILED APPROACH AND METHODOLOGY
OPTIONAL TASK V – UTILITY COORDINATION & PRELIMINARY ENGINEERING Identify existing utilities and assess potential conflicts with proposed design elements. • Coordinate with utility providers and adjacent agencies to ensure compliance with infrastructure requirements. • Conduct preliminary engineering assessments for:
i. Water services and irrigation.
ii. Stormwater management solutions, including potential infiltration infrastructure. iii. ADA compliance upgrades.
OPTIONAL ASK VI – PHASED DESIGN SUBMITTALS & COST ESTIMATES Preparation of Construction Documents
Once the City has approved the Concept layout of improvements for the Parks, our team will proceed with Final Engineering. It is anticipated that each Park will be prepared on separate sheets and to scale plans will be prepared at 1”=40’ scale, unless a larger scale is necessary to provide clarity. All submittals shall include electronic versions of the documents in a format acceptable to the City.
Deliverables:
• 30%, 60%, 90% and 100%/Final Progress Plans – 24” x 36” size bond paper • Final Plan - (24” x 36” Size Mylars)
• Cost Estimates at each milestone
• Plans include all submitted from 100%, at scales identified.
Demolition Plan
Our team will prepare a Demolition Plan for each Park site utilizing the base mapping generated from survey and record drawings supplied by the City. The plan will identify items to be removed, salvaged, relocated and protected in place.
Grading and Drainage Plans
TKE will prepare precise grading and drainage plans for Park site improvements related to the proposed improvements. The base mapping provided by the survey will be reviewed to determine localized areas of deficiency such as low spots, compacted areas due to repeated use and areas affected by erosion. The precise grading plan will provide the horizontal and vertical location of all existing and proposed site improvements including the parking stall, walking paths, buildings, trees, fencing, drainage structures and any other site features requiring elevations. Plans will also identify spot elevations, sections, and details necessary to control site grading, construction of hardscape, compliance with accessibility requirements and site drainage with required facilities. The precise grading plans and supporting plans will be designed to comply with the requirements of various industry standards and Section 1804 and Appendix J of the CBC.
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
22 DETAILED APPROACH AND METHODOLOGY
Planting and Irrigation Plans
Our team will coordinate with the City to develop planting and irrigation plans for areas of the parks impacted by new improvements utilizing the City’s pre-approved plant palettes.
Utility Plans
Our team will prepare Wet and Dry Utility plans as required.
Construction Cost Estimate & Specifications
Our team will prepare the Technical Provisions of the Specifications and the Bidding Schedule which will identify all Improvement related bid items for the project for incorporation into the General Provisions part of the Specifications. Specifications will be prepared, based upon the latest edition of the Greenbook, in Word format and Engineer’s Estimate will be prepared in Excel format, unless requested differently.
Deliverables:
• Bid Schedule and Engineer’s Estimate for Civil Engineering related items at 60% Submittal • Technical Provisions, Bid Schedule and Engineer’s Estimate at 90% Submittal • Final Technical Provisions, Bid Schedule and Engineer’s Estimate at 100% Submittal Hydrology & Hydraulics Analysis/Reports
TKE will perform a review the existing hydrology for the area contributary to the park site. Any existing reports generated for the Parks’ initial development will be requested from the City. If site visits or survey pick up any storm drainage infrastructure, they will be incorporated into the base maps and compared against existing reports infrastructure recommendations. TKE will seek information from the City on any known problems with drainage for the park site.
Grading design will attempt to remove any low points but if catch basins/inlets are still required then the drainage analysis will determine the 10-year and 100-year flow rates for the tributary watershed to each Project Sites.
Deliverables:
• Preliminary Hydrology Study
• Final Hydrology and Hydraulic Study
Water Quality Management Plan
A Project Specific WQMP for the Park site will be developed. The final document will provide project site information, site utilization, discussion of drainage management areas, feasibility and implementation of the LID BMP’s, alternative compliance, source control BMP’s and operations and maintenance and funding. If required, each Park site will have a Project Specific WQMP prepared following the template for the Whitewater River Region.
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
23 DETAILED APPROACH AND METHODOLOGY
Deliverables:
• Preliminary WQMP
• Final WQMP
Storm Water Pollution Prevention Plan (SWPPP) or Erosion Control Plan TKE will prepare a SWPPP in compliance with the National Pollution Discharge Elimination System (NPDES) requirements, as well as Construction General Permit Order No. 2022-0057-DWQ (NPDES No. CAS000002) issued by the State Water Resources Control Board (State Water Board) for each site.
The SWPPP shall address the project’s risk level, source identification, erosion and sediment control, maintenance and inspection reporting, training, monitoring and reporting and post construction management. TKE will provide a completed Notice of Intent (NOI) and assist with uploading the NOI and SWPPP to the Stormwater Multi Application and Report Tracking System (SMARTS).
Deliverables:
• Draft SWPPP
• Final SWPPP
OPTIONAL – BIDDING AND CONSTRUCTION SUPPORT
Bidding
Our team will wort together to respond to bid RFI’s related to all improvement work. All written responses to Bidder inquiries will be provided within five working days of receipt. Our key personnel will attend pre-bid and pre-construction meetings when requested.
Deliverables:
• Written responses to RFI’s, preparation of change orders and addenda related to design work Construction Support
During the construction phase, our team will provide review of shop drawings and materials/product submittals for conformance with the plans and specifications of which they did the design on. Our team will be available to review change orders relating to their design services and provide clarification of design intent when necessary.
Deliverables:
• Written responses to RFI’s, process shop drawings and submittals, and construction design changes Record Drawings
Our team will revise the necessary construction plans to incorporate plan revisions due to construction changes.
The Record Drawings will be based upon the as-build drawings submitted by the Construction Contractor at the completion of the project.
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
28 RESUMES
Mr. Scott Rice is President and Managing Principal of Community Works Design Group (CWDG). He has managed over $150 million of park projects during his tenure at CWDG. Scott oversees the development of construction documents, plan checking, cost estimating, conceptual rendering, and construction observation and management.
Scott graduated with honors from Cal Poly Pomona, earning a Bachelor of Science Degree in Landscape Architecture. He is a full member of the American Society of Landscape Architects (ASLA). Additionally, Scott is a LEED Accredited Professional (LEED AP), as designated by the United States Green Building Council (USGBC), and a Certified Access Specialist (CASp) as issued by the State of California, Division of the State Architect. Scott is one of only three Landscape Architects in California that currently hold CASp Certification.
Scott also serves as the City Landscape Architect for the City of Highland, California, and has acted in that capacity since 2005. Scott also has served as a Contract Park Planner for Jurupa Community Services District (JCSD) since 2003 and Consultant Park Planner/ Plan Checker for Jurupa Area Recreation and Park District (JARPD) since 2015.
Mr. Rice draws on previous work experience in graphic design and golf course maintenance to integrate high aesthetic quality in balance with functional, cost-effective design. His focus is in Public Works projects for various municipalities throughout the State, including Park Planning of various scales, including Community, Neighborhood, Sports, and Pocket Parks, as well as median and parkway landscape, and LMD/ CFD planning. Specialized areas of involvement include Skate Parks, Dog Parks, and Accessible Play. In addition to Park Planning, Scott is seasoned in the landscape architectural development of Multi-family Housing, Planned Residential Communities, Highway Aesthetic Design, Custom Residential Planning, and various private/commercial ventures.
In addition to Scott’s 20+ year tenure with CWDG, Scott took a year-long hiatus in 2010 to co-manage the design division of an internationallyrecognized design/build firm, specializing in skate parks and action sports facilities throughout the world. When not in the office, Scott enjoys the fruits of his labor – parks and trails – with his wife and five children.
EDUCATION:
Bachelor of Science in
Landscape Architecture
California State Polytechnic University,
Pomona (2002)
Years of Experience: 25
Years with Firm: 20+
LICENSES + CERTIFICATES:
Licensed Landscape Architect
California #5111 (2005-current)
New York #2645 (2016-current)
Certified Access Specialist
California CASp-709 (2016-current)
AFFILIATIONS:
American Society of Landscape
Architects (ASLA)
Full Member
Chapter President Southern CA Chapter
(2024-2025)
U.S. Green Building Council
LEED Accredited Professional
Certified Access Specialist Institute
Full Member
Building Industry Association
Riverside County Chapter Member,
Board of Directors
(2021-present)
Leaders of Tomorrow (LOT) Committee
2017 Chairman
SCOTT RICE ASLA, PLA, LEED AP, CASp
PRINCIPAL LANDSCAPE ARCHITECT
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
29 RESUMES
DANIEL BURKHART ASLA, ISA
ASSOCIATE PRINCIPAL LANDSCAPE ARCHITECT
Mr. Dan Burkhart is a Senior Landscape Architect at Community Works Design Group (CWDG) joining the firm in early 2020. Dan is charged with maintaining CWDG construction development and documentation process as well as mentoring and guidance of junior staff. Dan handles plan checking, in house reviews, and CD support in addition to specification, estimating, and construction oversite. Dan is often referred to as Coach in the office and works diligently to elevate and improve CWDG’s production and efficiency.
Dan graduated from Cal Poly Pomona, earning a Bachelor of Science degree in Landscape Architecture. He started his journey in the field with the City of Anaheim, working within the Parks Department at Dad Miller Golf Course.
He continued on exploring the Nursery side with Armstrong Garden Centers before moving into Design Practice after graduation. After working up to the project manager level, Dan ventured to the Design build practice with Valley Crest Companies. Shifting into the realm of sustainability Dan laced his boots and worked up to the position of general superintendent with a Landscape Habitat and Mitigation General Contractor, designing, creating, restoring, and maintaining naturalized habitats.
Moving to the public side of the practice Dan was the Senior Landscape Inspector for the City of Yorba Linda LMAD group. Supervising staff, managing contracts, and design and inspection duties for the City. Dan worked with management and the public to improve the city’s 22,000 trees and over 500 acres of City maintained landscape.
Dan brings a wealth of design, installation, and maintenance experience to CWDG earned over his 24-year journey. Dan’s varied and wide experience on both sides of the table includes the Private and Public sectors at all levels and gives him an understanding of different points of view and the forces involved. Dan has started with a shovel and a pencil and has demonstrated an ability to listen, learn, and advance in the profession. Licensed as a Contractor, Certified Arborist, QAL, FAA Remote Pilot, and being a continual student of all aspects related to the field and process, Dan continues to learn and build while adding items to his tool box and base.
Dan spends his free time with his family, camping, coaching youth baseball, and the restoration and building of classic cars.
EDUCATION:
Bachelor of Science in
Landscape Architecture
California State Polytechnic University,
Pomona (2001)
Years of Experience: 25
Years with Firm: 5
LICENSES + CERTIFICATES:
Licensed Landscape Architect
California #6092 (2015-current)
ISA Certified Arborist
WE-11637A (2016-current)
C-27 Contractor License #840206
(2004 - currently inactive)
FAA UAS Remote Pilot
(2017-current)
California Department of
Pesticide Regulation - QAL
122282 BF (2010-current)
AFFILIATIONS:
American Society of Landscape
Architects (ASLA)
Full Member
International Society of Arboriculture
(ISA)
Full Member
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
30 RESUMES
Ms. Allison Rush is a Senior Landscape Architect with Community Works Design Group, with East Coast roots. Her undergraduate work at Penn State focused primarily on the means and methods of interaction between people and public spaces and how they’ve come to shape the landscape we live in today. She discovered the field of Landscape Architecture while fulfilling requirements for her minor in Architectural History and in that moment determined she would go on to receive her Master of Landscape Architecture.
Upon receiving her Master of Landscape Architecture in the spring of 2013, Allison eagerly anticipated her move across the country where she would join her husband as he accepted his dream job opportunity.
Within weeks of her relocation to the West Coast, Allison accepted the position of landscape designer at CWDG.
Allison proved herself to be attentive, ambitious and reliable very early on, learning professional design and project management practices from her CWDG colleagues and mentors. Anxious for additional responsibility and the opportunity to work more closely with clients, she quickly moved into project management roles. In 2016, however, she decided to take a brief hiatus from park planning (as well as her commute from Irvine to Riverside each day) and accepted a new position with a firm specializing in high-end residential design based out of Orange County.
During this time, Allison refused to completely cut ties with her CWDG family agreeing to provide consulting services on a part-time basis. She continued to cultivate her design and creativity skills while learning new 3D modeling programs and graphic techniques to better communicate design intent with the many clients unable to envision the final product from a plan view. In early 2017, CWDG provided Allison with an offer to rejoin the team full time in a leadership role. She graciously accepted and hasn’t looked back since!
Allison excels at understanding how best to configure and optimize outdoor spaces for the health and enjoyment of users of all ages and abilities. Allison also has a strong grasp of designing with various digital media techniques, including CAD, 3D modeling and photo simulation.
With her education and many years with our firm, Allison has been integral in our team’s efforts of conveying and shaping ideas for many important projects throughout California.
EDUCATION:
Bachelor of Arts in
Human Geography,
The Pennsylvania State University
(2010)
Master of Landscape Architecture,
Temple University (2013)
Years of Experience: 12
Years with Firm: 10+
LICENSES + CERTIFICATES:
Licensed Landscape Architect:
California #6378 (2018-current)
Certified Access Specialist:
California CASp-1080 (2023-current)
Certified Playground Safety Inspector
California (2023-current)
AFFILIATIONS:
American Society of Landscape
Architects (ASLA) - Full Member
Certified Access Specialist Institute
Full Member
ALLISON RUSH ASLA, CASp, CPSI
ASSOCIATE PRINCIPAL LANDSCAPE ARCHITECT
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
31 RESUMES
Ms. Analicia Escobar-Gomez is Community Works Design Group’s (CWDG) Director of Community Engagement and Senior Project Manager recently joining our firm from the public sector where she held a variety of positions for Riverside County including Senior Park Planner for the Riverside County Regional Park & Open-Space District. Analicia serves CWDG as a Senior Project Manager for projects ensuring the intent and vision of each project is brought to life through careful and thoughtful design. In addition, Analicia offers our clients effective Community Engagement campaigns with the unique perspective of having been a public sector employee for over 11 years. Analicia designs to develop and enhance a sense of place for each city and agency we work with, utilizing her background in branding and identity building.
Analicia graduated from Cal Poly Pomona, earning a Bachelor of Science degree in Landscape Architecture in 2007 and began her career as a project manager at Hogle-Ireland, Inc. (Now MIG) working on design guidelines, specific plans, General plan updates and developing City branding as well as creating due diligence reports for land development and working on LEED certifications for projects. Working closely with several cities and municipalities inspired Analicia to complete her Masters in Public Administration and begin a career with the County of Riverside where she fulfilled multiple roles for various departments and ultimately spending over 4 years as Riverside County Regional Park and Open-Space District’s Senior Park Planner, completing and progressing over $15 million in Capital Improvement and trail projects and assisting in grant and legislative applications leading to millions of dollars in awards and working towards her Doctorate in Public Administration during her tenure.
Recognizing the growing need for talented park planners in Southern California, Analicia joined our team in the hopes of lending her experience and expertise to cities and municipalities throughout California to complete their projects for their communities. Analicia also has managed a design/build residential landscape company for over the last 15 years allowing her to keep an eye on costs, trends and plant availability. Her wide range of education and experience provides her a unique and artistic perspective, paired with a passion for equity and inclusion and a fundamental understanding of the role of the public sector, she lends a level of care, concern, empathy and humanity to each of her projects.
EDUCATION:
Bachelor of Science in
Landscape Architecture
California State Polytechnic University,
Pomona (2007)
Masters of Public Administration California
State University,
San Bernardino (2012)
Doctorate of Public Administration California
Baptist University
(Pending Dissertation)
Years of Experience: 20
Years with Firm: 2+
AFFILIATIONS:
California Park & Recreation Society
Full Member
National Recreation and Park
Association - Full Member
ANALICIA ESCOBAR-GOMEZ MPA
SENIOR PROJECT MANAGER - DIRECTOR OF COMMUNITY ENGAGEMENT
24.B.
WESTON PARK REDESIGN - DESIGN AND ARCHITECTURAL SERVICES
CITY OF HEMET
APRIL 11, 2025
32 RESUMES
PROJECT MANAGER
Steven W. Ledbetter,P.E., Q.S.D. Mr. Ledbetter has over 24 years of professional experience in the civil engineering industry.
He has handled various critical and challenging projects from planning through design and implementation; all while ensuring that projects are executed as per specification in the stipulated time with quality. He has a well-rounded background with experience in:
preparation and analysis of street and utility improvement plans and specifications including potable and non-potable water, wastewater, and drainage; utility master planning including computer modeling, analysis, and report preparation; water resource planning and management including feasibility studies, urban water management planning, water supply assessments and verifications, integrated regional water management planning, and groundwater management planning; storm water compliance reporting including water quality management plans and storm water pollution prevention plans and; and grant writing and administration for various State and Federal agency programs.
Duke Watkins Park Improvements, City of
Needles – Mr. Ledbetter was the project
manager for the Duke Watkins Park
Improvements project is located in the City
of Needles on Flip Mendez Parkway east of
Leonard Owensby Drive. The project
included the construction of a Route 66
themed splash pad and bicycle pump track,
restrooms, playground equipment, rest
areas, shade structures, art expression wall,
small breed dog park, parking lot, lighting,
native drought tolerant landscaping,
bioswales, irrigation, ADA improvements
throughout the existing park areas, and
resurfacing of the existing basketball court
and baseball field. TKE provided project
management, design, drainage analysis,
bidding services, permitting, construction
administration, and construction staking
services.
Marina First Beach Park Improvements,
City of Needles – Mr. Ledbetter was the
project manager for the Marina Beach Park
Improvements project is located in the City
of Needles on Marina Drive next to the
Colorado River. The project included the
construction of a new covered play area,
covered picnic tables, walking trails, grassy
knoll, restroom, two ADA accessible beach
access points, ADA improvements
throughout the existing park areas, parking
lot, lighting, native drought tolerant
landscaping, and irrigation. TKE provided
project management, design, drainage analysis,
bidding services, permitting, construction
administration, and construction staking
services.
Eva Dell Park Renovations, City of Victorville –
TKE partnered with CWDG for completion of
this project. Mr. Ledbetter was the civil project
manager for the Eva Dell Park Renovations
project located in the City of Victorville on 1st
Street north of E Street. The project included
the construction of a new play area, splash pad,
picnic shelters, large breed and small breed dog
parks, ½ mile walking circuit, rest areas, parking
lot rehabilitation and expansion, lighting, native
drought tolerant landscaping, irrigation, and
ADA improvements throughout the existing
park areas. TKE provided civil project
management, surveying, conceptual and final
civil design, WQMP preparation, bidding
services, permitting, and construction support
services.
San Antonio Community Park, City of Upland –
Mr. Ledbetter served as the project engineer
for the preliminary design and analysis for the
San Antonio Community Park Project, located in
the City of Upland at the northwest corner of
Mountain Avenue and 24th Street. TKE
performed an aerial target layout survey and
supplemental conventional survey to collect
appropriate information for street and parking
lot design. Upgrades included 5,000 linear feet
of water system replacement and upsizing for
EDUCATION
B.S., Civil Engineering,
California State Polytechnic
University, Pomona
REGISTRATIONS
Civil Engineer, P.E. (CA) 84044
Qualified SWPPP Developer &
Practitioner #28967
AFFILIATIONS
American Society of Civil
Engineers (Past SB/Riv
President)
American Water Works
Association
American Public Works
Association (CV Vice
President)
American Council of
Engineering Companies
RELEVANT PARK E XPERIENCE
24.B.
ATTACHMENT “A”
LEVINE ACT DISCLOSURE STATEMENT
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits City Officers from participating in any action concerning a license, permit, other entitlement for use, franchise, or contract (collectively “license, permit, or contract”) if they receive political contribution(s) from a party, or its agent(s), totaling more than $250 within the twelve (12) months before the proceeding, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding. City Officers include City elected or appointed officers, their alternates, and any candidate for elective office.
Parties and their Agents are responsible for reviewing and disclosing their applicable contributions to City Officers on the record of a proceeding.
As a party to a proceeding, you are also required to provide information below about contributions made by you, your agents on behalf of you or your organization, your organization subject to the proceeding with the City, and any organization you direct or control pursuant to the aggregation rules at FPPC Reg. § 18438.5, except for uncompensated officers of a nonprofit organization. This form is to be submitted to the City and is a public record. If you have any questions about this form, please contact your City representative for assistance.
1. Have you or your organization, or any agent on behalf of you or your organization, or any organization you direct or control made any political contributions of more than $250 to any City Officer in the 12 months preceding the date of the submission of your proposals or the anticipated date of any City Council, Board, or Commission action related to this license, permit, or contract?
YES NO
If yes, please complete the table on the following page. If needed, please continue on additional pages.
Officer Name Payee Name Payment Date Payment Amount
24.B.
2. Do you or your organization, or any agency on behalf of you or your organization, anticipate or plan to make any political contribution of more than $250 to any City Officer in the 12 months following any City Council, Board, or Commission action related to this license, permit, or contract? YES NO
If yes, please identify the City Officer(s):
Officer Name Payee Name Payment Date Payment Amount
Answering yes to either of the two questions above does not preclude the City from awarding a license, permit, or contract to your organization or any taking any subsequent action related to the said license, permit, or contract. It does, however, preclude the identified City Officers from participating in any actions related to this license, permit, or contract.
______________________________________________________________________ (Date) (Printed Name/Title of Authorized Representative) (Name of business/legal entity) ___________________________________
(Signature)
You must submit a supplemental form if you make any new reportable contribution(s) while the contract, license, permit, or other entitlement is being considered.
24.B.
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Aug 12 2025
Department: City Attorney
Submitted by: Mark Prestwich, City Manager
Steven Graham, City Attorney;
☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing TITLE:
Cannabis Permit Waitlist for Rahman & Associates DBA Star Budz RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council of the City of Hemet, California, establishing a formal wait-list procedure for retail Commercial Cannabis Business Permits (CCBPs) authorizing the City Manager to execute a conditional agreement with Rahman & Associates LLC, DBA Star Budz.
BACKGROUND:
Section 18-508(c) of the Hemet Municipal Code limits retail cannabis permits to one for every 17,500 residents. The California Department of Finance’s 2025 population estimate for Hemet is 94,026, which fixes the current ceiling at five storefront licenses. The February 25, 2025, Application Procedures and Guidelines invited interested parties to compete for those licenses; when the application period closed on April 14, 2025, the City had received six complete submissions.
In lieu of a lottery, where one applicant would necessarily not be awarded a permit, one applicant, Rahman & Associates DBA Star Budz, volunteered to be placed on a "waitlist" pending a future available permit. Under this structure, any applicant that satisfies all Phase II merit criteria but cannot be issued a permit solely because of the numeric limit may voluntarily join a list that is valid for thirtysix months. Triggering events, such as documented population growth, surrender or revocation of an existing permit, or a Council decision to increase the cap, will allow the City Manager to advance the next applicant in line. Placement on the list provides no vested right and may be rescinded at the Council’s discretion.
As Rahman & Associates LLC, dba Star Budz, has volunteered to be placed on the waitlist in lieu of participating in the lottery, the proposed resolution authorizes the City Manager to negotiate and execute a conditional agreement with Star Budz that stays further processing of its application until a triggering event occurs. The agreement is limited to thirty-six months, expressly disclaims any vested rights, and requires the applicant to defend and indemnify the City.
24.C.
ANALYSIS:
A formal waitlist advances several policy goals. It gives qualified applicants a predictable path forward without compelling the City to exceed the statutory cap. It also protects the public interest by allowing the Council to evaluate community impacts before any additional licenses are released. The resolution preserves full Council discretion under HMC § 18-508(a)-(b); the Council may reassess the cap at any time, and placement on the waitlist does not guarantee permit issuance. If demographic data or operational circumstances warrant expansion, or if an existing license is forfeited, the City can act swiftly because the top-ranked applicant will already have cleared preliminary review.
STRATEGIC PLAN INTEGRATION:
GOAL TWO: ECONOMIC OPPORTUNITY
To ensure that Hemet is a hub, with access to quality jobs, shopping options, and a varied and sustained tax base.
Objective 1: Develop business practices that welcome new development by streamlining processes.
Objective 2: Provide resources for new businesses to enhance the customer service experience.
ATTACHMENT(S):
Attachment 1: Hemet - Cannabis Item
24.C.
CITY OF HEMET RESOLUTION NO. 2025-XXX 1
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CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2025-xxx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HEMET, CALIFORNIA, ESTABLISHING A WAIT-LIST
PROCEDURE FOR COMMERCIAL CANNABIS BUSINESS
PERMITS
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, Section 18-508(c) of the Hemet Municipal Code (“HMC”) sets the maximum number of retail commercial cannabis businesses at one (1) per 17,500 residents; and
WHEREAS, the California Department of Finance’s 2025 population estimate for Hemet is 94,026, yielding a maximum of five (5) retail permits; and WHEREAS, the City’s Application Procedures & Guidelines—Retail Storefront (February 25 2025) established a competitive process that closed on April 14, 2025; and
WHEREAS, the City has received six (6) complete retail applications; and WHEREAS, the City Council desires to create a transparent mechanism for processing any application(s) that exceed the cap should additional permits later become available.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:
SECTION 1. Commercial Cannabis Retail Permit Waitlist Established.