Hemet City Council
December 9, 2025

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18.B.

City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Dec 09 2025
Department: Finance
Submitted by: Mark Prestwich, City Manager
Tiffany Barnett, Administrative Services Director;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Authorizing Adjustments to Temporary Positions for CIP 5672 - Enterprise Resource Planning (ERP) Financial Software System RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution Authorizing Adjustments to Temporary Positions for CIP 5672 - Enterprise Resource Planning (ERP) Financial Software System.

BACKGROUND:

On May 28, 2024, the City Council approved an agreement with Tyler Technologies to upgrade the City’s ERP system from Tyler Eden to Tyler Enterprise ERP (EERP). Implementation began in July 2025, with the Financials module going live on July 1, 2025. Staff is now focused on configuring the Utility Billing and Human Capital Management (HCM) modules, which are expected to go live in July 2026 and October 2026, respectively.

ANALYSIS:

Throughout the implementation process, City staff have been required to maintain operations in both the legacy and new Enterprise ERP systems simultaneously, creating a significant workload for the Administrative Services Department. To support this effort, the City Council previously approved the addition of five (5) temporary part-time positions for a two-year period. These positions include one (1) Information Technology Specialist, one (1) Payroll Technician, one (1) Human Resources Technician, and two (2) Accounting Technicians. The estimated cost of the temporary part-time positions was $400,000. Approximately $40,000 has been expended through October 2025.

DISCUSSION:

19.A.

During the course of the project, staff identified that the temporary positions originally approved may not fully align with the current needs of the implementation. For example, the Finance Division may benefit more from a Temporary Accountant position rather than a Payroll Technician an Accounting Technician, allowing greater flexibility in assigning duties to best support project objectives. Staff is recommending authorization to adjust temporary position classifications as needed, with approval from the City Manager, to ensure the most effective use of resources. The total approved budget of $400,000 would remain unchanged.

PREVIOUS COUNCIL ACTION:

On May 28, 2024, the City Council adopted a Resolution approving the agreement with Tyler Technologies for CIP 5672 - Enterprise Resource Planning (ERP) Financial Software System and authorizing the addition of temporary personnel to the Administrative Services Department to assist with the transition.

STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

Objective 4: Increase employee retention by training and creating a positive workplace.

Objective 5: Streamline fire prevention coordination efforts.

FISCAL IMPACT:

No Fiscal Impact.

ALTERNATIVE(S):

1. Do not authorize adjustments to the temporary positions.

ATTACHMENT(S):

Attachment 1: Resolution ERP Position Adjustment

19.A.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2025-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, AUTHORIZING

ADJUSTMENTS TO TEMPORARY POSITIONS FOR CIP
5672 – ENTERPRISE RESOURCE PLANNING (ERP)

FINANCIAL SOFTWARE SYSTEM
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, on May 28, 2024, the City Council approved an agreement with Tyler Technologies to upgrade the City’s ERP system from Tyler Eden to Tyler Enterprise ERP (EERP). Implementation began in July 2025, with the Financials module going live on July 1, 2025. Staff is now focused on configuring the Utility Billing and Human Capital Management (HCM) modules, which are expected to go live in July 2026 and October 2026, respectively; and
WHEREAS, throughout the implementation process, City staff have been required to maintain operations in both the legacy and new Enterprise ERP systems simultaneously, creating a significant workload for the Administrative Services Department; and
WHEREAS, to support this effort, the City Council previously approved the addition of five (5) temporary part-time positions for a two-year period. These positions include one (1) Information Technology Specialist, one (1) Payroll Technician, one (1) Human Resources Technician, and two (2) Accounting Technicians. The estimated

19.A.

CITY OF HEMET RESOLUTION NO. 2025-XXX 2
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cost of the temporary part-time positions was $400,000. Approximately $40,000 has been spent through October 2025; and
WHEREAS, during the course of the project, staff identified that the temporary positions originally approved may not fully align with the current needs of the implementation.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

SECTION 1. AUTHORIZES – The City Council authorizes the Administrative Services Department to adjust temporary position classifications for CIP 5672 – Enterprise Resource Planning as needed, with approval from the City Manager.

SECTION 2. EFFECTIVE DATE – This Resolution shall become effective on December 9, 2025.

19.A.

CITY OF HEMET RESOLUTION NO. 2025-XXX 3
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PASSED, APPROVED, AND ADOPTED this 9th day of December, 2025. ____________________________
Jackie Peterson, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

19.A.

CITY OF HEMET RESOLUTION NO. 2025-XXX 4
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 9th day of December, 2025, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

19.A.

City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Dec 09 2025
Department: Police Department
Submitted by: Mark Prestwich, City Manager
Gonzalo Alvarez;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Authorizing the City Manager to Accept Reimbursement from the United States Postal Inspection Service for Overtime Worked by Hemet Police Department Personnel Assigned to the Inland Empire Financial Crimes Task Force and Authorizing the Administrative Services Director to Establish Supplemental Appropriations of $20,707.50 in the General Fund
RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, authorizing the City Manager to accept reimbursement from the United States Postal Inspection Service (USPIS) for overtime worked by Hemet Police Department personnel assigned to the Inland Empire Financial Crimes Task Force, pursuant to the attached Memorandum of Understanding (MOU) between the USPIS and the Hemet Police Department and authorizing the Administrative Services Director to establish supplemental appropriations of $20,707.50 in the General Fund.

BACKGROUND:

The Hemet Police Department participates in the Inland Empire Financial Crimes Task Force (IEFCTF), a joint initiative led by the U.S. Postal Inspection Service. The task force investigates financial fraud, identity theft, counterfeit securities, mail theft, and related offenses throughout the Inland Empire region.

Pursuant to Section XVII (Overtime Payments) of the executed Memorandum of Understanding, the USPIS agrees to reimburse participating agencies for overtime salary expenses incurred by assigned investigators. The MOU provides for reimbursement of up to $20,707.50 per USPIS fiscal year (October 1 to September 30), per Task Force Officer, contingent upon available federal funding and proper documentation of overtime work.

19.B.

Currently, a sworn employee is assigned to the task force and is eligible for reimbursement under the terms of the agreement. The first reimbursement request will cover overtime worked during September 2025.

ANALYSIS:

The reimbursement program allows the Hemet Police Department to recover eligible overtime expenses without impacting the City’s General Fund. All invoices will be submitted monthly to the U.S. Postal Inspection Service for review and approval, and payments will be made directly to the City of Hemet via electronic funds transfer.

Participation in the task force enhances the department’s ability to combat complex financial and mail-related crimes while maintaining strong interagency partnerships. The reimbursement provision ensures these efforts remain fiscally neutral to the City.

DISCUSSION:

The MOU between the Hemet Police Department and the U.S. Postal Inspection Service establishes a clear framework for participation and reimbursement. The agreement strengthens collaboration between federal and local law enforcement, providing additional investigative resources and access to federal expertise in financial crimes.

This partnership benefits Hemet residents by improving the department’s capacity to address identity theft and fraud cases that often impact local businesses and community members. Approving the resolution ensures continued participation and proper financial management of the reimbursement process.

PREVIOUS COUNCIL ACTION:

There has been no previous City Council action related to this specific reimbursement agreement.

However, the Hemet Police Department has previously participated in multi-agency task forces under similar reimbursement arrangements with other federal partners.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 3: Increase Public Safety visibility and response.

GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.

19.B.

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

Objective 2: Develop concepts and programs to enhance the quality of life services.

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

Objective 4: Increase employee retention by training and creating a positive workplace.

FISCAL IMPACT:

There is no impact on the General Fund. The department will be reimbursed up to $20,707.50 annually per assigned investigator, consistent with the MOU.

Staff requests authorization to increase estimated revenues by $20,707.50 and establish supplemental appropriations of $20,707.50 for overtime expenditures in the General Fund.

ALTERNATIVE(S):

1. Approve the recommended action and authorize acceptance of reimbursement funds, ensuring continued participation in the task force at no cost to the City.

2. Do not approve the recommended action, which would result in the department forgoing reimbursement for eligible overtime expenditures and potentially limit its participation in the task force.

3. Provide alternative direction to the City Manager.

ATTACHMENT(S):

Attachment 1: Resolution
Attachment 2: USPIS and HPD MOU

19.B.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2025-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, AUTHORIZING THE CITY

MANAGER TO ACCEPT REIMBURSEMENT FROM THE

UNITED STATES POSTAL INSPECTION SERVICE FOR

OVERTIME WORKED BY HEMET POLICE DEPARTMENT

PERSONNEL ASSIGNED TO THE INLAND EMPIRE

FINANCIAL CRIMES TASK FORCE AND AUTHORIZING

THE ADMINISTRATIVE SERVICES DIRECTOR TO

ESTABLISH SUPPLEMENTAL APPROPRIATIONS OF
$20,707.50 IN THE GENERAL FUND
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the Hemet Police Department participates in the Inland Empire Financial Crimes Task Force (IE-FCTF), a multi-agency partnership led by the United States Postal Inspection Service (USPIS), dedicated to investigating financial fraud, identity theft, counterfeit securities, mail theft, and related crimes; and WHEREAS, the United States Postal Inspection Service and the Hemet Police Department have executed a Memorandum of Understanding (MOU) establishing a cooperative framework for participation in the task force, including reimbursement procedures for overtime worked by assigned investigators; and WHEREAS, Section XVII (Overtime Payments) of the MOU provides that participating agencies are eligible for reimbursement of overtime salary expenses, up to $20,707.50 per fiscal year, per Task Force Officer, contingent upon available federal funding; and

19.B.

CITY OF HEMET RESOLUTION NO. 2025-XXX 2
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WHEREAS, a sworn employee is currently assigned to the Inland Empire Financial Crimes Task Force and has incurred overtime expenses in furtherance of federal financial crimes investigations beginning in August 2025; and WHEREAS, participation in the Inland Empire Financial Crimes Task Force provides substantial benefits to the City of Hemet and its residents by enhancing investigative resources, improving coordination with federal partners, and increasing the department’s capacity to address complex financial and mail-related crimes.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

SECTION 1. Accept reimbursement funds from the United States Postal Inspection Service in accordance with the terms of the executed MOU; and SECTION 2. Execute any necessary documents related to the receipt, accounting, and appropriation of these funds into the Police Department’s overtime budget.

SECTION 3. Authorize the Administrative Services Director to increase estimated revenues by $20,707.50 and establish supplemental appropriations of $20,707.50 for overtime expenditures in the General Fund.

19.B.

CITY OF HEMET RESOLUTION NO. 2025-XXX 3
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PASSED, APPROVED, AND ADOPTED this 9th day of December, 2025. ____________________________
Jackie Peterson, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

19.B.

CITY OF HEMET RESOLUTION NO. 2025-XXX 4
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 9th day of December, 2025, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

19.B.

19.B.

19.B.

19.B.

19.B.

19.B.

19.B.

08/12/2025

19.B.

19.B.

19.B.

08/13/2025

19.B.

City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Dec 09 2025
Department: Finance
Submitted by: Mark Prestwich, City Manager
Candace Sunds, Procurement Administrator;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Approving the Reallocation of $5,000 in Fiscal Year 2025/26 Community Grant Program Funds from Genesis Christian Preschool to Cornerstone Christian Preschool to Support the Implementation of an Expanded Early Learning and Extended-Hours Program
RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving the requested reallocation of $5,000 of Community Grant Program funding designated initially for Genesis Christian Preschool on October 14, 2025, to Cornerstone Christian Preschool to support the implementation of an expanded early learning and extended-hours program.

BACKGROUND:

On October 14, 2025, the City Council approved a Community Grant Program award in the amount of $5,000 to Genesis Christian Preschool. The funding was designated to support the launch of a before- and after-school program for elementary-age children, with the goal of providing reliable childcare and enrichment services benefiting working families in the Hemet community.

Following the award, Genesis Christian Preschool undertook efforts to secure a suitable facility.

Despite extensive attempts, the organization was unable to identify a location that met the necessary licensing and occupancy criteria. Due to these constraints, Genesis Christian Preschool is unable to implement the proposed program within the required timeframe.

As a result, Genesis Christian Preschool has formally requested that the awarded funds be transferred to Cornerstone Christian Preschool, also located in Hemet, which is fully licensed and capable of implementing an expanded learning program that aligns with the intent of the original grant award.

19.C.

ANALYSIS:

Genesis Christian Preschool has provided a detailed explanation outlining the barriers preventing the launch of its originally proposed program. Multiple facilities were explored; however, each ultimately failed to satisfy licensing requirements or occupancy standards necessary for a preschool or afterschool children’s program. Without an approved site, the organization is unable to utilize the awarded funds for their intended purpose.

Cornerstone Christian Preschool—managed by the same administrative leadership—currently holds all required licenses to serve children from infancy through age six and offers before- and after-school hours for young learners. The organization has existing facility capacity and staffing to promptly implement program enhancements using the grant funds.

The proposed reallocation maintains the original purpose of the Community Grant Program funding by continuing to support programs that:
 Directly benefit children
 Provide essential support to working parents
 Strengthen the Hemet community through expanded childcare and enrichment opportunities While the ages served at Cornerstone differ from the original elementary-age proposal, the program goals remain consistent: providing dependable, developmentally appropriate care that supports family stability and early learning.

DISCUSSION:

Cornerstone Christian Preschool plans to use the $5,000 award to enhance its expanded learning program designed to address developmental gaps observed in young children following the COVID19 environment. These enhancements will focus on self-led learning, STEM-based exploration, problem-solving, creativity, and improved attention and focus.

Proposed expenditures include:
 STEM and Learning Materials:

Simple machines kits, magnetic building supplies, preschool science lab materials, coding games, and sensory exploration tools.
 Creative and Exploratory Tools:

Art easels, creative expression stations, loose-parts learning sets.  Classroom Furniture for Defined Learning Centers:

STEM activity tables, child-sized workstations, and organizational furniture to support child engagement and self-directed learning.

Cornerstone Christian Preschool has the facility capacity, licensing, and staff readiness to implement these program enhancements immediately. Reallocating the funds ensures timely use of Community Grant Program dollars and preserves the original intent of supporting childcare and enrichment services for Hemet families.

The Ad Hoc Committee has reviewed the request and finds that the proposed reallocation continues to satisfy program guidelines, advances community benefit, and ensures that awarded funds are utilized effectively.

19.C.

PREVIOUS COUNCIL ACTION:

On October 14, 2025, City Council approved the FY 2025/26 Community Grant Program allocations, including a $5,000 award to Genesis Christian Preschool for the development of a before- and afterschool program for elementary-age children.

STRATEGIC PLAN INTEGRATION:

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

Objective 1: Develop concepts and programs to increase opportunities for youth recreation.

Objective 2: Develop concepts and programs to enhance the quality of life services.

Objective 3: Develop programs to offer support to the community's businesses ALTERNATIVE(S):

1. Do not approve the reallocation of funds and instead award the funds to another applicant.

ATTACHMENT(S):

Attachment 1: Resolution - Community Funding Grant Program Reallocation Attachment 2: Reallocation Request Letter From Genesis Christian Preschool

19.C.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2025-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, APPROVING THE
REALLOCATION OF $5,000 IN FISCAL YEAR 2025/26

COMMUNITY GRANT PROGRAM FUNDS FROM

GENESIS CHRISTIAN PRESCHOOL TO CORNERSTONE

CHRISTIAN PRESCHOOL TO SUPPORT THE

IMPLEMENTATION OF AN EXPANDED EARLY

LEARNING AND EXTENDED-HOURS PROGRAM
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, on October 14, 2025, the City Council approved the Fiscal Year 2025/26 Community Grant Program allocations, including an award of $5,000 to Genesis Christian Preschool to support the establishment of a before- and after-school program for elementary-age children; and
WHEREAS, Genesis Christian Preschool made extensive efforts to identify a facility suitable for licensing and occupancy requirements necessary for the proposed program, but despite multiple attempts, no location met the required criteria; and WHEREAS, due to the inability to secure an approved site, Genesis Christian Preschool is unable to implement the program within the required timeframe and therefore cannot utilize the awarded Community Grant funds for their originally intended purpose; and
WHEREAS, Genesis Christian Preschool has formally requested that the $5,000 award be reallocated to Cornerstone Christian Preschool, an organization under the

19.C.

CITY OF HEMET RESOLUTION NO. 2025-XXX 2
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same administrative leadership and fully licensed to serve young children through an expanded early learning and extended-hours program; and WHEREAS, Cornerstone Christian Preschool has the existing facility capacity, licensing, staffing, and program framework necessary to implement enhancements consistent with the intent of the original Community Grant award, including developmental, enrichment, and childcare services supporting Hemet families; and WHEREAS, the proposed reallocation maintains alignment with Community Grant Program goals by supporting services that directly benefit children, assist working parents, and strengthen community access to dependable childcare and enrichment opportunities; and
WHEREAS, the City Council’s Ad Hoc Committee has reviewed the request and determined that the proposed reallocation satisfies program requirements and ensures timely and effective use of the awarded funds.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

SECTION 1. FINDINGS - The recitals set forth above are hereby adopted as findings in support of this Resolution.

SECTION 2. APPROVAL OF REALLOCATION - The City Council hereby approves the reallocation of $5,000 in Fiscal Year 2025/26 Community Grant Program funding from Genesis Christian Preschool to Cornerstone Christian Preschool to support the implementation of an expanded early learning and extended-hours program.

19.C.

CITY OF HEMET RESOLUTION NO. 2025-XXX 3
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SECTION 3. AUTHORIZATION - The City Council authorizes the City Manager, or designee, to take all actions necessary to effectuate the reallocation of funds consistent with this Resolution.

SECTION 4. EFFECTIVE DATE - This Resolution shall become effective upon its adoption.

19.C.

CITY OF HEMET RESOLUTION NO. 2025-XXX 4
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PASSED, APPROVED, AND ADOPTED this 9th day of December, 2025. ____________________________
Jackie Peterson, Mayor
ATTEST:
____________________________
John Paul Maier, City Clerk

19.C.

CITY OF HEMET RESOLUTION NO. 2025-XXX 5
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 9th day of December, 2025, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

19.C.

3337 W FLORIDA AVE. #1056 HEMET, CA 92545 | [email protected] | (760) 685-4834 | www.THECHiLDRENSPLACECA.com - A Chris)an Ac)vi)es Center for Ages 5-12 Year -
“FOR I KNOW THE PLANS I HAVE FOR YOU,” SAYS THE LORD. “THEY ARE PLANS FOR GOOD AND NOT FOR DISASTER, TO GIVE YOU A FUTURE AND A HOPE.” JEREMIAH 29:11 Amberlie Parada
Assistant Director
THE CHiLDREN’S PLACE
3337 W Florida Ave. #1056 Hemet, Ca 92545
[email protected]
(408) 824-4773
RE: Request for reallocaQon of grant funds
Dear City of Hemet Leaders,
I would like to begin by expressing my sincere graQtude for awarding Genesis ChrisQan Preschool a $5,000 grant to support our before- and aZer-school program for elementary age children. Your commitment to strengthening families, supporQng working parents, and invesQng in the well-being of Hemet’s young people is invaluable, and we are honored to have been selected as a recipient.

Unfortunately, Genesis ChrisQan Preschool has encountered significant and unexpected setbacks that have prevented us from launching the program as originally planned. Despite extensive efforts, we have been unable to secure a building that meets the required City of Hemet codes, Title 22 licensing regulaQons, and safety standards for operaQng a preschool and aZer-school program. While we did have one space nearly secured, it fell through for a few reasons but mainly because it would ulQmately not meet the required standards. We have also explored several other spaces in Hemet, however each available opQon ulQmately failed to pass the necessary inspecQons for licensing and occupancy as a children’s facility. Because of these barriers, Genesis is currently unable to move forward with implemenQng the aZer-school program within the required Qmeline.

Given these circumstances, I respecaully request that the $5,000 award be transferred to another school where I am the Office Manager and my partner, Marie Markham, is the Director, Cornerstone ChrisQan Preschool, which is located in Hemet and is fully licensed to serve children from infancy through age six, including before- and aZer-school hours for all ages.

This request aligns with the original intent and spirit of the grant. The funding would conQnue to support a program that:
• Directly benefits children
• Provides essenQal support for working parents
• Strengthens the Hemet community through reliable, safe, high-quality childcare and extended-day services

19.C.

While Cornerstone ChrisQan Preschool serves younger ages than the originally proposed elementary-age program, the mission remains the same: to provide families with dependable care, enrichment opportuniQes, and a nurturing environment that allows parents to maintain employment, pursue educaQon, and contribute to the local economy. The full day services at Cornerstone meet a parallel community need, parQcularly for families with young children who require extended hours due to work schedule.

How the Grant Funds Will be Used
Cornerstone ChrisQan Preschool is preparing to implement an expanded learning program designed to meet the needs of today’s young children – many of whom were significantly impacted by the COVID-19 environment. Children ages 3-5, in parQcular, experienced reduced social interacQon, limited access to early learning, and increased reliance on electronic devices. As a result, many struggle with ahenQon, focus, and adapQng to tradiQonal classroom expectaQons.

To address these challenges and ensure our children do not fall behind, Cornerstone is developing a program built on self-led learning, creaQvity, problem-solving, and STEM-based exploraQon.

The $5,000 grant would be used to enhance this program through the purchase of items such as:
-STEM and Learning Materials
• Simple machine kits (gears, levers, pulleys) and magneQc building supplies • Preschool science lab materials (magnifiers, scales, sensory bins, light tables, coding games) -CreaQve & Exploratory Learning Tools
• Art easels and creaQve expression staQons
• Loose-parts learning sets (wooden discs, beads, tubes, rings) -Classroom Furniture to Support Self-Led Learning
• STEM acQvity tables and child-sized workstaQons
• OrganizaQonal furniture to create clearly defined learning centers to engage and maintain a child’s ahenQon
These upgrades will allow children to engage in hands-on discovery, build ahenQon and concentraQon, and develop foundaQonal learning skills in a developmentally appropriate, engaging, and nurturing environment.

Cornerstone has the facility, licensing, and staffing capacity to implement these enhancements immediately, ensuring the grant conQnues to produce meaningful impact for children and families in Hemet.

Thank you again for your consideraQon, your partnership, and your conQnued investment in our community’s children. I am available to provide any addiQonal informaQon or meet with you at your convenience.

With GraQtude,
Amberlie Parada
Assistant Director
THE CHiLDREN’S PLACE

19.C.

City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Dec 09 2025
Department: Fire Department
Submitted by: Mark Prestwich, City Manager
Lali Quinteros, Management Analyst;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Approving the Third Amendment to the Agreement for Services Between the City of Hemet and 4Leaf, Inc., Increasing the Not-ToExceed Amount for Fiscal Year (FY) 2025/26 from $100,000 to $190,000, and Authorizing the Administrative Services Director to Record a Supplemental Appropriation of $90,000 in the General Fund
RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving the third amendment to the agreement for services between the City of Hemet and 4Leaf, increasing the notto-exceed amount for FY 25/26 from $100,000 to $190,000 and authorizing the Administrative Services Director to record a supplemental appropriation in the amount of $90,000 in the General Fund.

BACKGROUND:

The City of Hemet currently contracts with 4Leaf, Inc. to provide fire plan review and fire inspection services in support of the Fire Department’s operational and development needs. On June 9, 2025, following a competitive Request for Proposal (RFP) process, the City entered into an agreement with 4Leaf for an amount not to exceed $30,000. This initial amount was based solely on projected plan review activity and did not anticipate the subsequent vacancy of the Fire Prevention Officer position, which significantly increased the demand for contracted services.

On July 29, 2025, the First Amendment was amended to increase the not-to-exceed amount to $50,000.00 per City fiscal year.

A Second Amendment to the agreement was approved on September 23, 2025, increasing the notto-exceed amount for Fiscal Year 2025/2026 to $100,000. However, due to ongoing service demands and the temporary reliance on contracted support to maintain timely inspections and plan reviews,

19.D.

additional funding is now needed to ensure the continued delivery of essential fire prevention services without interruption.

ANALYSIS:

The City is currently recruiting to fill (1) Fire Prevention Officer vacancy. The new amount of $190,000 will allow the continuation of services until this vacancy is filled and the new employee is onboarded.

However, plan review services will still be contracted with 4Leaf.

DISCUSSION:

The Fire Prevention Division requires ongoing plan review and inspection services to process new construction projects and the daily permits submitted to the City. Due to limited staffing and increased inspection activity, the Fire Department must continue to use contracted support to ensure timely completion of inspections and permit processing. These contracted services include plan review, field inspections, policy development, development review meetings, and Fire Code amendments. 4Leaf has continued providing essential services beyond the current not-to-exceed amount due to operational needs that could not be delayed. The Hemet Fire Department is mandated by the State of California to complete inspections for occupancies with high life-loss potential. Because the need for continued work arose before staff could return to the City Council for additional authorization, expenses have exceeded the previously approved contract limit.

The current budget authorizes up to $100,000; however, additional funding is necessary to ensure compliance and prevent any service disruptions. Staff recommends increasing the contract by $90,000 at this time for a total not to exceed $190,000. This adjustment will cover both the work already completed and the services through arrival of a new employee in January 2026 and will be partially funded through salary savings from one vacant Fire Prevention Officer position and through fees collected from fire inspections and plan reviews. . However, it will be necessary in early 2026 to reevaluate consulting service\ needs at that time for the remainder of the fiscal year.

PREVIOUS COUNCIL ACTION:

On September 23, 2025, Council approved the Second Amendment to the agreement, increasing the not-to-exceed amount for FY 2025/26 to $100,000.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 3: Increase Public Safety visibility and response.

GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.

Objective 2: Increase transparency for the public.

19.D.

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

Objective 2: Develop concepts and programs to enhance the quality of life services.

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

Objective 5: Streamline fire prevention coordination efforts.

FISCAL IMPACT:

A supplemental appropriation of $90,000 in Account 110.07.3225.52400 will be needed from General Fund reserves, which will be offset by salary savings of $38,600 every three months associated with the single vacant Fire Prevention Officer position.

ATTACHMENT(S):

Attachment 1: 4Leaf Supplemental Resolution
Attachment 2: 4Leaf - Fire Prevention Services - Third Amendment

19.D.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2025-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, APPROVING THE THIRD

AMENDMENT TO THE AGREEMENT FOR SERVICES
BETWEEN THE CITY OF HEMET AND 4LEAF, INC.,

INCREASING THE NOT-TO-EXCEED AMOUNT FOR
FISCAL YEAR 2025/26 FROM $100,000 TO $190,000,

AND AUTHORIZING THE ADMINISTRATIVE SERVICES

DIRECTOR TO RECORD A SUPPLEMENTAL
APPROPRIATION IN THE AMOUNT OF $90,000 IN THE

GENERAL FUND
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, a resolution of the city council of the city of Hemet, California, approving the Third Amendment to the Agreement for services between the City of Hemet and 4Leaf, Inc. (4Leaf), increasing the not-to-exceed amount for FY 2025/26 from $100,000 to $190,000, and recording a supplemental appropriation in the amount of $90,000; and
WHEREAS, the City of Hemet contracts with 4Leaf to provide fire plan review and fire inspection services. The City entered into a contract (not to exceed $30,000) with 4Leaf for plan review and inspection services on June 9, 2025, after conducting a competitive Request for Proposal (RFP) process. The budgeted amount was based on plan review usage but did not account for the unanticipated vacancy of a Fire Prevention Officer. The First Amendment was approved on July 29, 2025, increasing

19.D.

CITY OF HEMET RESOLUTION NO. 2025-XXX 2
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the contract amount to not exceed $50,000, but additional appropriations were not allocated; and
WHEREAS, the City is currently recruiting to fill (1) Fire Prevention Officer vacancy. The new amount of $190,000 will allow the continuance of services until this vacancy is filled and the new employee is onboarded. However, plan review services will still be contracted by 4Leaf; and
WHEREAS, the Fire Prevention Division requires plan review and inspection services to process new construction projects and permits that are submitted daily to the city. With current limited staffing and an increase in inspection activity, the Fire Department is requesting to continue to contract external services to move the inspections and permits forward. The services include plan review, field inspection, policy development, development review meetings, and Fire Code amendments. 4Leaf has continued providing essential services beyond the current not-to-exceed amount due to operational needs that could not be deferred. The Hemet Fire Department is mandated by the State of California to complete inspections of occupancies that have a high life-loss potential. The City acknowledges that services were provided in excess of the authorized contract amount, and this third amendment ratifies and approves payment for such services already rendered, with the City waiving any claims that such services were provided without proper authorization; and WHEREAS, to ensure compliance moving forward and avoid service disruption, staff recommends approving an amendment that increases the contract's not-toexceed amount to cover the work already completed as well as the remaining services required for the current period; and

19.D.

CITY OF HEMET RESOLUTION NO. 2025-XXX 3
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WHEREAS, the current budget allocation for this contract is $100,000 and requires an additional $90,000 to support the City of Hemet's fire prevention service needs. Staff recommends the total contract amount be increased to $190,000 for Fiscal Year 2025/26. The additional $90,000 appropriation will be funded utilizing salary savings from (1) vacant Fire Prevention Officer position and through fees collected from fire inspections and plan review.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

SECTION 1. A Resolution of the City Council of the City of Hemet, California, Approving the Third Amendment to the Agreement for Services between the City of Hemet and 4Leaf, increasing the not-to-exceed Amount for Fiscal Year 2025/26 from $100,000 to $190,000, and authorizing the Administrative Services Director to record a supplemental appropriation in the amount of $90,000 in the General Fund.

SECTION 2. EFFECTIVE DATE - This Resolution shall become effective on December 9, 2025.

19.D.

CITY OF HEMET RESOLUTION NO. 2025-XXX 4
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PASSED, APPROVED, AND ADOPTED this 9th day of December, 2025. ____________________________
Jackie Peterson, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

19.D.

CITY OF HEMET RESOLUTION NO. 2025-XXX 5
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 9th day of December, 2025, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

19.D.

00091753.1

THIRD AMENDMENT TO
AGREEMENT 2025-089

BY AND BETWEEN

THE CITY OF HEMET

A CALIFORNIA MUNICIPAL CORPORATION
AND
4LEAF, INC.

A CALIFORNIA CORPORATION
DATED: DECEMBER 10, 2025

19.D.

00091753.1 Page | 1

THIRD AMENDMENT TO AGREEMENT
This Third Amendment to the Professional Services Agreement for Fire Prevention Services is made and entered into as of this 10th day of December, 2025, by and between the City of Hemet (“City”), a California municipal corporation and 4Leaf, Inc., a California corporation (“Consultant”). City and Consultant are sometimes hereinafter referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City and Consultant entered into an agreement entitled “Professional Services Agreement” dated July 1, 2025 (“Agreement”) for the purpose of retaining services of Consultant to provide Fire Prevention Services.

B. Section 4(a) of the Agreement provides that the Compensation shall not exceed Thirty Thousand Dollars ($30,000.00) per City fiscal year.

C. On July 29, 2025, the First Amendment amended Section 4(a) to provide that the Compensation shall not exceed Fifty Thousand Dollars ($50,000.00) per City fiscal year.

D. On September 23, 2025, the Second Amendment amended section 4(a) to provide that the Compensation for Fiscal Year 2025/2026 shall not exceed One Hundred Thousand Dollars ($100,000.00). For the remainder of the Term following Fiscal Year 2025/2026 the Compensation shall not exceed Fifty Thousand Dollars ($50,000.00) per City fiscal year.

E. Pursuant to Section 27 of the Agreement, the Parties desire to amend the Agreement to further increase the not-to exceed compensation amount.

F. This Third Amendment amends section 4(a) to provide that the Compensation for Fiscal Year 2025/2026 shall not exceed One Hundred and Ninety Thousand Dollars ($190,000.00). For the remainder of the Term following Fiscal Year 2025/2026 the Compensation shall not exceed Fifty Thousand Dollars ($50,000.00)

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited herein, the Parties do hereby enter into this Amendment which modifies and amends the Agreement as follows:

1. AMENDMENT. The Agreement is hereby modified and amended as follows:

19.D.

00091753.1 Page | 2

1.1 [COMPENSATION]. Section 4(a) of the Agreement is hereby amended to increase the Not to Exceed Amount to One Hundred and Ninety Thousand Dollars ($190,000.00) in City fiscal year 2025/2026. The remainder of the Term following fiscal year 2025/2026 the compensation shall not exceed Fifty Thousand Dollars ($50,000.00) per City fiscal year.

2. MANDATORY INVOICE INFORMATION/NOTICES.

Consultant shall notify the City in writing whenever it has reason to believe that the costs the Consultant expects to incur under this Agreement in the following sixty (60) days, when added to all costs previously incurred, will exceed eighty percent (80%) of the Not to Exceed Amount specified herein. As part of the notification, the Consultant shall provide the City with a revised estimate of the total cost of performing this Agreement.

On invoices submitted to the City, Consultant shall identify at the top of the first page, the Agreement’s not to exceed amount, the total amount billed to date, the services rendered during the billing period, and the amount due for the statement invoice for which reimbursement is sought in the statement invoice.

3. REMAINDER UNCHANGED. Except as specifically modified and amended in this Amendment, the Agreement remains in full force and effect and binding upon the Parties.

4. INTEGRATION. This Amendment consists of pages 1 through 3, inclusive, which constitute the entire understanding and agreement of the Parties and supersedes all negotiations or previous agreements, including written or verbal communications between the Parties with respect to all or any part of the transaction discussed in this Amendment.

5. SEVERABILITY. If any portion of this Amendment is declared invalid, illegal or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

6. EFFECTIVE DATE. This Amendment shall not become effective until the date it has been executed by the appropriate authorities of the City and Consultant.

7. APPLICABLE LAW. The laws of the State of California shall govern the interpretation and enforcement of this Amendment.

8. REFERENCES. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Amendment. [SIGNATURE PAGE FOLLOWS]

19.D.

00091753.1 Page | 3
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment to the Agreement on the date and year first written above.

CITY OF HEMET
___________________________
Mark Prestwich
City Manager
ATTEST:

CITY CLERK
By: ___________________________
APPROVED AS TO FORM:

CITY ATTORNEY
By: ____________________________

CONSULTANT
By:

Its:

19.D.

City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Dec 09 2025
Department: Finance
Submitted by: Mark Prestwich, City Manager
Tiffany Barnett, Administrative Services Director;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Amending Resolution 2024-100 with Riverside County Department of Animal Services to Provide Animal Control Services for the City of Hemet From July 1, 2024, to June 30, 2025, Updating the Not to Exceed Amount from $1,156,000 to $1,533,400 and Authorize the Administrative Services Director to Establish Additional Appropriations of $377,400 to Pay Remaining Invoices for Fiscal Year 2024-25 RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Amending Resolution 2024- 100 with Riverside County Department of Animal Services to provide Animal Control Services for the City of Hemet From July 1, 2024, to June 30, 2025, Updating the not to exceed amount from $1,156,000 to $1,533,400 and authorize the Administrative Services Director to establish additional appropriations of $377,400 to pay remaining invoices for Fiscal Year 2024-25.

BACKGROUND:

The City began contracting with the Riverside County Department of Animal Services ("RCDAS") on October 1, 2023.

On June 20, 2024, Council approved the professional services agreement with the RCDAS for the term of July 1, 2024, through June 30, 2025, in an amount not to exceed $1,156,000.

ANALYSIS:

When the Staff Report was brought to Council on June 20, 2024, the appropriations were requested based on RCDAS's estimated field and shelter services for the year of $1,156,000. This did not consider cost variance in overtime and standby field services for wildlife calls and deceased-animal pickups, or licensing costs that vary based on the number of licenses sold.

19.E.

Field and Shelter Services Estimate
Service Quantity Cost Annually Monthly
Full-Time
Animal Control
Officer
4,160 $286,790.40 ea. $573,580.80 $47,798.40
Estimated
Overtime* 352.30 $178.66/hour $62,941.92 $5,245.16
Animal
Sheltering** 12,951 $35.81/day $463,775.31 $38,647.94
Large AnimalDonkey,
Sheep**
3 $12.60/day $37.80 $3.15
Wildlife
Impounds ** 8 $144.90/per $1,159.20 $96.60
Deceased
Animal Pick-Up
and Disposal**
259 $73.50/per $19,036.50 $1,586.38
O&M** 1,683 $10.96/impound $18,445.68 $1,537.14
License
Processing*** 1,416 $11.92 per license $16,878.72 $1,406.56 Total
Estimated
Cost**
$1,155,855.93/FY $96,321.33/month
DISCUSSION:

Invoices for May and June of 2025 need to be processed and paid. Since these invoices exceed the initial not-to-exceed amount, an updated amount is necessary to finalize fiscal year 2024-25 expenditures. An additional appropriation for General Fund balance in the amount of $377,400 will allow the City to finalize Fiscal Year 2024-25 expenditures.

Invoice Amount
July $ 69,256.24
August $ 131,405.24
September $ 80,950.77
October $ 96,982.52
November $ 138,047.25
December $ 115,340.93
January $ 147,498.02
February $ 146,004.19
March $ 107,553.10
April $ 174,945.39
May $ 190,657.97
June $ 134,610.43

19.E.

Total $ 1,533,252.05
Resolution 2024-100 $ 1,155,856.00
Variance $ (377,396.05)
PREVIOUS COUNCIL ACTION:

On September 12, 2023, the City entered into an agreement with Riverside County Department of Animal Services not to exceed $874,042.20 for a period of 9 months from October 1, 2023, through June 30, 2024.

On June 20, 2024, the City entered into an agreement with Riverside County Department of Animal Services not to exceed $1,155,856 for the period of July 1, 2024, through June 30, 2025.

On June 18, 2025, the City entered into an agreement with the Riverside County Department of Animal Services not to exceed $1.5 million for the period of July 1, 2025, through June 30, 2026.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

Objective 3: Increase Public Safety visibility and response.

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

Objective 1: Develop concepts and programs to increase opportunities for youth recreation.

Objective 2: Develop concepts and programs to enhance the quality of life services.

Objective 3: Develop programs to offer support to the community's businesses FISCAL IMPACT:

Additional FY 2024-25 appropriations of $377,400 are being recommended from the General Fund balance into the Animal Regulation account 110-3400-2400.

ATTACHMENT(S):

Attachment 1: Resolution Animal Control Amendment
Attachment 2: County of Riverside - Animal Services - First Amendment - 2024

19.E.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2025-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, AMENDING RESOLUTION
2024-100 WITH RIVERSIDE COUNTY DEPARTMENT OF

ANIMAL SERVICES TO PROVIDE ANIMAL CONTROL
SERVICES FOR THE CITY OF HEMET FROM JULY 1,
2024, TO JUNE 30, 2025, UPDATING THE NOT TO
EXCEED AMOUNT FROM $1,156,000 TO $1,533,400 AND

AUTHORIZE THE ADMINISTRATIVE SERVICES

DIRECTOR TO ESTABLISH ADDITIONAL
APPROPRIATIONS OF $377,400 TO PAY REMAINING
INVOICES FOR FISCAL YEAR 2024-25
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the City began contracting with the Riverside County Department of Animal Services (“RCDAS”) on October 1, 2023; and
WHEREAS, on June 20, 2024, Council approved the professional services agreement with the RCDAS for the term of July 1, 2024, through June 30, 2025, in an amount not to exceed $1,156,000; and
WHEREAS, when the Staff Report was brought to Council on June 20, 2024, the appropriations were requested based on RCDAS’ estimated field and shelter services for the year of $1,156,000. This did not consider the cost variance in overtime and stand-by field services for wildlife calls and deceased animal pickups, or licensing costs that vary based on the number of licenses sold; and

19.E.

CITY OF HEMET RESOLUTION NO. 2025-XXX 2
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WHEREAS, invoices for May and June of 2025 need to be processed and paid.

Since these invoices exceed the initial not-to-exceed amount, an updated amount is recommended to finalize Fiscal Year 2024-25 expenditures.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

SECTION 1. FINDS – The recitals set forth above are hereby adopted as findings in support of this Resolution.

SECTION 2. DETERMINES – The City Council amends resolution 2024-100 with the Riverside County Department of Animal Services to provide animal control services for the City of Hemet from July 1, 2024, to June 30, 2025, updating the not-toexceed amount from $1,156,000 to $1,533,400.

SECTION 3. ORDERS – The City Council authorizes the Administrative Services Department to establish additional appropriations in Fiscal Year 2024-25 General Fund in the amount of $377,400 to pay remaining invoices for Fiscal Year 2024-25.

SECTION 2. EFFECTIVE DATE - This Resolution shall become effective on December 9, 2025.

19.E.

CITY OF HEMET RESOLUTION NO. 2025-XXX 3
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PASSED, APPROVED, AND ADOPTED this 9th day of December, 2025. ____________________________
Jackie Peterson, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

19.E.

CITY OF HEMET RESOLUTION NO. 2025-XXX 4
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 9th day of December, 2025, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

19.E.

DocuSign Envelope lD: 7FD62858-C7A6-4477-S8DC-D69AA021 764F

FIRST AMENDMENT TO AGREEMENT FOR

ANIMAL CONTROL FIELD AND SHELTER

SERVICES BETWEEN THE CITY OF HEMET AND
THE COUNTY OF RI\'ERSIDE
This First Amendment to the AGREEMENT FOR ANIMAL CONTROL FIELD AND SHELTER SERVICES between COUNTY OF RIVERSIDE, a political subdivision of the State of Califomia, on behalf of its Department of Animal Services ("COLNTY") and the CITY OF HEMET C'CITY), herein referred to as the "First Amendment", dated as of the Effective Date (defined herein), amends the Agreement as follows:

RECITALS
WHEREAS, COLTNTY and CITY entered into an Agreement for Animal Control Field and Shelter Services between the City of Hemet and the County of Riverside for the provision of animal field and shelter services ("Original Agreement") for a term commencing October l, 2023 through June 30, 2024 ("Agreement"); and
WHEREAS. the COLNTY's Board of Supervisors ratified and approved the Agreement on October 17, 2023, in Minute Order 3.8; and
WHEREAS, the COUNTY has continuously provided the CITY with Animal Control Field and Shelter Services since October I ,2023; and
WHEREAS, the Agreement authorizes amendments to the Agreement with the approval of the Board of Supervisors ofCOUNTY and City Council of CITY; and WHEREAS, COUNTY and CITY desire to extend the term of the Agreement until June 30,2025; and
WHEREAS, COUNTY and CITY desire to amend the Agreement to reflect changes to the compensation, license fees and payment provisions.

NOW, THEREFORE, in consideration of the foregoing, COUNTY and CITY agree as follows:
l. Recitals - The recitals set forth above are true and correct and incorporated herein by reference.

2. Effective Date and Term. "The Eflective Date of this First Amendment shall be from July |,2024 and shall terminate on June 30,2025 unless terminated earlier as provided herein under Section VII, Termination."

3. Exhibit "A" Scope of Animal Control Field Services, Section 5.7 is deleted in its entirety.

4. Exhibit "B" and Exhibit "C" ofthe Agreement are hereby removed in their entirety and replaced with Exhibit *B-l," and Exhibit "C-1" attached hereto and incorporated herein by this reference.

AUG 27 2024 3
'0
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19.E.

DocuSign Envelope lD: 7FD62858-C7A6-4A77-98DC-D69AA02'1764F

FIRST AMENDMENT TO AGREEMENT FOR

ANIMAL CONTROL FIELD AND SHELTER

SERVICES BETWEEN THE CITY OF HEMET AND

THE COUNTY OF RIVERSIDE

5. Entire I Jnderstand in The First Amendment and the Original Agreement contain the entire understanding and agreement ofthe Parties. There are no oral or written representations, understandings, or ancillary covenants, undertakings or agreements that are not contained or expressly referred to within this First Amendment and Original Agreement.

6. Further Assurances. The Parties agree to execute such other documents and to take such other actions as may be necessary to further the purpose of this First Amendment

7. Aereement in Full Force and Effect. Except as otherwise expressly modified herein, all other terms and conditions of the Original Agreement remain unmodified and in full force and effect.

8. Counterparts. This First Amendment may be executed in several counterparts, each of which shall be deemed to be an original but all of which together will constitute one and the same instrument.

ISIGNATURES ON FOLLOWING PACE]
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19.E.

DocuSign Envelope lD: 7FD62858-C746-4477-98DC-D69AA021764F

FIRST AMENDMENT TO AGREEMENT FOR

ANIMAL CONTROL FIELD AND SHELTER

SERVICES BI,TWEEN THE CITY OF HEMET AND
THE COUNTY OF RI\'ERSIDE
IN WITNESS WHEREOF, COUNTY and CITY have caused their duly authorized representatives to execute this First Amendment.

COUNTY OF RI\'ERSIDE CITY OF HEMET
luwL Prv*wk|" By
Chuck ashington. Chair
Board of Supervisors
ATTEST:

Kimberly Rcctor
Clerk of the Board
By

APPROVE
Minh Tran
S TO FORM:

County Counsel
By:

Bruce G. ordon
Deputy County Counsel
By:

Mark Prestwich
City Manager
ATTEST:

John Maier
City Clerk
By
APPROVED AS TO FORM:
t-r":i*,
$tii^.I*^u^ By r*u
IIUG 27 ?lu 320
Page3ofll
Cole Huber, LLP
City Attomey

19.E.

DocuSign Envelope lDr 7FD62858-C7A6-4A77-98DC-D69AA021764F

CITYOFHEMET
EXHIBIT'8.I"

SCOPE OF ANIMAL SHELTERING SERVICES
The County of Riverside, on behalf of its Department of Animal Services ("COUNTY'), agrees to provide the following Animal Shelter Services for the City of Hemet ("CITY"). All capitalized terms set forth herein are defined in Section B below.

A. CoUNTY ANIMAL SHELTER LOCATION
l. Shelter Location: The COUNTY shall maintain CITY's animals at the San Jacinto Valley Animal Campus ("Shelter"), or other shelter operated by COUNTY at COUNTY's discretion.

The COUNTY shall be responsible for the operation and maintenance of its shelters and the care ofthe animals on a twenty-four (24) hour basis.

2. Shelter Hours of Oneration: COUNTY shall maintain hours ofoperation at the Shelter to provide maximum public access to the animals, to the extent possible. "Animal Shelter Services" shall include the following activities and services:
a. Impoundment, admittance, receipt of, care of, custody ofand/or feeding ofanyand all stray animals.
b. Redemption, treatment, sale, adoption, andior disposal ofall animals. c. Counseling and advising animal owners.
d. Posting on Shelter's website ofphotographs ofall newly impounded animals and identifying each animal individually.
e. Ensuring that all dogs, four (4) months and older, released from the COUNTY to a resident ofCounty of Riverside are licensed, microchipped, and spayed/neutered and, ifnot licensed, to sell license to the owner or other person taking custody of such dog. In accordance with COUNTY ordinances, require the micro-chipping of released animals at the owner's expense.
f. Humane euthanasia of animals as lawful and necessary, including the creation of a log detailing those animals that are euthanized and the reasons for such euthanasia on an animalby-animal basis. Thislogshall include whether the animal was unhealthy and/or unsuitable for adoption.
g. Proper disposal ofdead animals at the rate as set forth in ExhibitC, Payment Provisions. h. "Care" irrcludes, but is not limited to providing a safe. temporary refuge for any animal impounded, and providing needed medical services for injured/sick animals or transfer of animal to the appropriate agency.
"Adoptable Animal" shall mean an animal eight (8) weeks ofage or older that at or subsequent to the time the animal is impounded or taken into possession, has manifested no sign ofdisease, injury, or congenital or hereditary condition that adversely affects the health or temperament ofthe animal, or that is likely to adversely affect the animal's health in the future. Dogs declared "vicious" or "potentially dangerous" under State and/or local laws shall be deemed unadoptable. "Treatable" shall mean an animal with a medical condition such as skin problems, bad flea or skin infestations, a broken limb, abscesses, or problems that may be treated with appropriate resources, holding space, treatment and/or time. "Treatable" shall also mean an animal with behavioral 2 J
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B. DEFINITIONS

19.E.

DocuSign Envelope lD: 7FD62B58-C7A6-4A77-98DC-D69AA021764F conditions that may be corrected with time and proper training, such as chasing animals/objects, food aggression, etc.

4. "Untreatable Animal" shall mean any animal that is irremediably suffering fiom a serious illness or physical injury or behavioral condition and shall not be held for owner redemption or adoption.

5. "lmpounded Animal" shall include animals found running at large, removed from private property, or that are taken into the shelter by COUNTY or law enforcement.

6. "Seized Animal" shall include animals that are confiscated under Penal Code 597.1 from an owner when ordered by a court of competent j urisdiction, whether the seizure was determined justified or not. when exigent circumstances exist.

C. SCOPE OF ANIMAL SHELTER SERVICES
l. Treatment of Animals: COUNTY shall provide adequate care and treatment of CITY's animals whiles in custody of COUNTY to ensure that impounded animals are provided with humane and appropriate levels of care, including a clean environment, fresh water, adequate nutrition and appropriate medical care.

2. Level of Service Provided: COTNTY shall provide Animal Shelter Services as defined in this Agreement. COUNTY's policies and procedures for Animal Shelter Services shall be based on standards and/or guidelines derived from reputable animal care organizations including, but not limited to, the Humane Society of the United States, American Humane Association and American Veterinary Medical Association.

3. Feedins Protocols: Allanimalsshall be fed in amounts appropriate to meet their nutritional needs.

4. Disease Control and Sanitation: COUNTY shall maintain the Shelter in a clean and sanr tary condition. COUNTY's policies and procedures may include beneficial standards and/or guidelines derived from reputable animal care organizations including, but not limited to, the Humane Society ofthe United States, American Humane Association and American Veterinary Medical Association.

5. Provision of Personnel and Supolies: COUNTY shall provide personnel, supplies, materials, medication, pharmaceuticals, and equipment, including forms and reports, to perform all aspects of the Animal Shelter Services described herein.

6. Holdine Periods: COUNTY shall hold all stray-impounded animals, not otherwise owner identifiable, for the holding periods as required by State law.

7. Euthanasia: Humane euthanasia services shall be provided as required for impounded animals held at the Shelter for the lawful number of days, if such animal is not reclaimed by the animal's owner and is deemed not adoptable by COL)NTY. Untreatable Animals that are irremediably suffering from a serious illness or severe injury may not be held for owner redemption or adoption.

Only euthanasia methods approved by the American Veterinary Medical Association shall be used.

Records shall be kept for a period of not less than three (3) years on each euthanized animal shall include the following information: breed; sex; color; weight; other distinguishing characteristics; date, time, and location where animal was found; method of euthanasia, and reason for use of method.

8. Ouarantine: COUNTY shall quarantine, as prescribed by the Califomia Compendium of Rabies Control and Prevention, State law, and COL,NTY policy, all animals suspected of being rabid, or Page5ofll

19.E.

DocuSign Envelope lD: 7FD62858-C7A6-4A77-98DC-D69AA021764F involved in a bite investigation
a. Impoundments and Ouarantines: COUNTY shall house, feed, and care for all animals impounded and/or quarantined at the Shelter. Quarantined animals may be quarantined at the owner's home or an altemate location.

9. Animals Surrendered bv their Owners: Any pet surrendered by the owner to an Animal Control Officer and transported to the COUNTY shelter shall incur prevailing owner surrender charges.

Such fees shall be collected from the owner and conveyed to the COUNTY or be charged directly to the CITY at the established stray animal rate.
a. Animals Surrendered by their Owners: Owner Surrenders will be impounded on a caseby-case basis. Diversion programs will be offered to assist with pet retention. CITY shall direct their constituents to consult with COUNTY to surrender their pet. COUNTY will offer CITY's constituents assistance through diversion programs.

10. Any pet surrendered by the owner to an Animal Control Officer and transported to the COUNTY shelter shall incur prevailing owner surrender charges. Such fees shall be collected from the owner and conveyed to the COUNTY or be charged directly to the CITY at the established stray animal rate. CITY Animal Control Officers shall refer constituents requesting to surrender their animal to COUNTY for a diversion consultation. CITY shall not accept owner surrenders in the field prior to the constituent consulting the COUNTY.

12. Vicious and Potentiallv Danserous Does: Any dog declared or determined to be vicious or potentially dangerous and in custody of COUNTY either under impoundment or quarantine shall be deemed unsuitable for adoption and shall not be released except as required by State law or at the Director of Animal Services' discretion.

14. Incoming Animal Examinations/Assessments: A cursory exam of an animal shall be performed within twelve ( l2) hours, except during Limited Service Hours when the examination will be performed within twenty-four (24) hours. lncoming animal assessment shall include the following:
a. A physical examination to determine if a medical condition exists which requires a veterinarian's attention
b. Routine vaccinations and de-worming, as needed
c. Extemal parasite treatment, as needed
d. Document the animal's incoming weight
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I1.ro!!!1 COUNTY and CITY Animal Control Officers will work with constituents to ensure public safety while maintaining wildlife in the wild. COUNTY and CITY Animal Control Officers will triage wildlife reports to determine the appropriate response. Wildlife will be impounded if there is a public safety hazard, if the animal's welfare is at risk, ifthe animal is injured or orphaned, if the animal has been involved in a bite, or involved in an animal cruelty investigation.

13. Incomine Animal ldentification: Incoming animals shall be checked immediately for collar tags and scanned for microchip by qualified Shelter staff within one (l) hour of arrival at the Shelter.

Shelter staff shall make all attempts to notify owners within twenty-four (24) hours of an Impounded Animal delivered by CITY to COUNTY. Animal Control Officers shall attempt to retum animals to the field prior to delivering the impounded animal to the shelter. Animal Control Officers shall scan animals in the field for microchips, call phone numbers on tags, or research license numbers in an effort to reunite animals in the field.

19.E.

DocuSign Envelope lD: 7FD62858-C7A6-4477-S8DC-D694,4021764F e. Scan for microchip identification
f. Establish unique identifier for the animal
g. Document any identifying features or abnormalities. The COUNTY shall properly document on an animal-by-animal basis that an examination/assessment has been performed.

15. Enforcement: Enforce all relevant provisions of CITY's municipal code and State law as may be applicable to animals housed, kept or maintained at the Shelter.

16. AdS@. Animals identified as being available for adoption shall be up for adoption in the shelter or off-site location, or by posting online.

17. fog@,gClgI: COUNTY shall ensure that all dogs and cats adopted from the Shelter are spayed or neutered, or that adequate provisions are made for such spaying or neutering ifCOUNTY transfers any animals, or if an adopted animal is unable to receive spaying or neutering due to a medical condition.

In accordance with California Food and Agricultural ("F&A) Code Sections 30503 and 31751.3. if veterinarian employed at the Shelter certifies that a dog or cat is too sick or injured to be spayed or neutered, the COUNTY shall collect a spay/neuter deposit from the adopter or purchaser and this deposit shall be deposited into a segregated fund maintained by the COUNTY. The deposit shall be fully refunded to the adopter or purchaser if proof of sterility is provided within thirty (30) business days from the date of surgery, at which the deposit is forfeited in accordance with F&A Code Sections 30503 and 31751 .3. Spay and neuter deposits shall only be used by the COLINTY for canine and feline spay and neuter programs.

18.@SEpp!!&. In accordance with Califomia Food and Agricultural ("F&A) Code Sections 3l 108.3 and 31752.1, COUNTY shall ensure that all dogs and cats being reclaimed, adopted, or transferred to a new owner are microchipped with current information prior to leaving the shelter.

19. Communitv Adootion Partners: COUNTY shall comply with F&A Code Sections 3l 108 and 31752 that provide that any stray dog or cat that is impounded "shall, prior to the euthanasia ofthat animal be released to a nonprofit, as defined in Section 501(c)(3) of the Intemal Revenue Code, animal rescue or adoption organization if requested by the organization prior to the scheduled euthanasia ofthat animal. The public or private shelter may enter into cooperative agreements with any animal organization or adoption organization. The public or private shelter or organization must be approved by COUNTY prior to the transfer ofany animals. In addition to any required spay or neuter deposit, the public or private shelter, at its discretion, may assess a fee, not to exceed the standard adoption f'ee, for animals adopted or released." 20 blgf JefC_IlaeeIS.9Il']!: Certain animals may be placed in COUNTY's foster care placement program so to improve animal care, give certain animals a better chance of adoption, and lift the spirits and morale of staff and volunteers.

21. Communitv Cat Proqram (CCP): COUNTY shall dctermine a cat's eligibility for the CCP. If it is determined that a cat is eligible, the cat will be spayed/neutered, vaccinated, and eartipped. Once the cat has recovered, the cat will be returned to place of origin.

22. Drus Enforcement Aqency (DEA): COUNTY shall comply with all Drug Enforcement Agency PageTofll

19.E.

DocuSign Envelope lD: 7FD62858-C7A6-4A77-98DC-D694A021764F (DEA) regulations regarding storage, record-keeping, inventory, use, and disposal ofall controlled substances.

23. Staffins and Volunteers: COUNTY shall recruit and supervise all necessary personnel for the office, kennel, veterinary, and other areas ofthe Shelter. Staffing shall include any and all full or part-time personnel and shall include the recruitment, supervision, and assignment ofvolunteers in suitable Shelter-related activities. Personnel employed at the Shelter in the performance ofShelterrelated activities shall be designated as COIINTY employees and any and all volunteers engaged in Shelter activities shall participate in activities designated by COUNTY and shall be under the auspices of COUNTY. Use of volunteers at the Shelter shall be determined by COUNTY.

24. Missins Animals: COUNTY shall notify an appropriate law enforcement agency immediately of any animal missing from the Shelter that had previously been impounded and/or in protective custody.

25. el}\gggi COUNTY shall provide access ofthe entire Shelter to the authorized representatives of CITY during Regular Service Hours or at such other times upon written notice.

26. Livestock and Fowl Care: COUNTY shall provide food, care and shelter to livestock and fowl, either at the Shelter or at another location, when such animals cannot be cared for at the Shelter.

Costs ofhousing any livestock or fowl, regardless of Shelter location shall be charged to the owner of the animal, if known. If the animal's owner wishes to redeem the animal, the owner shall first pay all applicable fees and charges at the Shelter; except as otherwise required by law, then and only, will the COTNTY authorize release of the animal. COUNTY shall notify CITY in writing when said expenses reach the amount of $5,000 or greater per incident. Such expenses shall not exceed the amount of$25,000 per incident unless authorized in writing by CITY.

27. Animal Disposal: COUNTY shall prohibit any animal whether dead or alive, which has been impounded, in custody, or in quarantine at the Shelter to be given away, disposed of, traded, sold or in any manner given over to another person, organization or entity for experimentation, regardless of purpose. COUNTY shall be responsible for the disposal of animal remains in its custody or control, subject to applicable State laws.

28. LICENSE FEES (Section 2 of Riverside Countv Ordinance 630): l,icenses shall be issued upon payment of the license fees at the same rate as established in Section 2 of Riverside County Ordinance No. 630 and are subject to change as amended by COUNTY's Board of Supervisors. from time to time.

29. RABIES VACCINATION CERTIFICATE DATA: Rabies vaccination certificates shall be collected from area veterinarians and downloaded into COUNTY's database after the data has been scrubbed of inconsistencies. Reminders oflicensing requirements shall be automatically generated and mailed to dog owners. Those owners who fail to comply may be subsequently issued administrative citations. Remittance options include the web licensing portal on COUNTY's website, www.rcdas.org. COUNTY shall verify dog license status when responding to requests for service or when responding to complaints. COUNTY shall also provide an automated or manual verification system whereby owners can verify the status of their animal's license by telephone.

30. COLLECTION OF LICENSE FEES: CITY authorizes COUNTY to issue and collect the fees for canine licenses and retain $l I .92 per license on any and all canine license revenue generated by CITY residents during the term of the Agreement. All fees collected for canine licenses shall be Page8ofll

19.E.

Docusign Envelope lD: 7 F D62P58-C7 A64A77-980C-O6SpA021 764F accounted for by the COLTNTY on a monthly basis and the COUNTY shall remit to CITY the net amount of license fees collected for each month. For purposes of this Agreement, the net amount of license fees shall mean the total amount of license fees collected in a month less the total of $11.92 per each canine license issued and shall be separate and apart from the monthly compensation rate due and payable by the CITY as required in Section III. Compensation. CITY shall be responsible for a one-time conversion fee for new data, which is estimated to cost the City approximately $10,000 - $20,000. This cost does not include the expected ongoing annual maintenance fee of approximately $1,000. entered into COUNTY's licensing database.

Compensation for Animal Shelter Services: Additional compensation for Animal Shelter Services may be required. Additional costs for large animal sheltering are incurred at 52l per animal, per day for horses and cattle, and $12.60 per animal, per day for swine, goats, and sheep in accordance with COUNTY's Animal Control Ordinances and shall be billed based on actual sheltering on a monthly basis.

2. Impound/Ouarantine Fees: CITY shall be responsible for all costs associated with any and all animals seized within the CITY boundaries and brought to COUNTY which are held in Shelter, including facilities that have agreements with the COUNTY to provide additional shelter services under the supervision of the COUNTY. This includes, but is not limited to, animals held in association with any criminal prosecution of animal abuse and welfare cases, animals being held as evidence in a court filing, or rabies quarantine. The COUNTY agrees to assisttheCITY in seeking reimbursement from the owner by providing invoices for all services provided. All services provided to each animal involved shall be charged as ofthe current date including but not limited to the following: IMP l-collection; State Fine I -collection, Board collection- all fees due; QT Board collection-if appiicable; Rabies Vaccination collection- if applicable; DA2PPV collection; Bordatella collection; microchip collection; any and all medications provided to each animal; and personnel charges. All fees will be in accordance with the COUNTY's current f'ee schedule.

3. Outreach Activities: CITY shall work with COUNTY to promote responsible pet ownership, lost and found animals, mutually agreeable animal welfare programs, Spay,Neuter Services, and through its own social media pages. If requested by CITY, the daily flat rates for vaccination clinics or spay/neuter clinics shall be billed based on actual outreach days specified in Exhibit C:
a. Vaccination or Spay,4',leuter Clinic: The cost includes staff, vaccinations, and microchips, free to constituents with two hundred (200) animal cap per event for vaccination clinic OR thirty (30) animal cap per event for spay/neuter. The clinics are billed on actual use.

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D. COMPENSATION

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DocuSign Envelope lD: 7FD62858-C7A6-4477-98DC-D69AA021764F

CITY OFHEMET

EXHIBIT C

PAYMENT PROVISIONS
City of Hemet ("CITY") shall compensate the County of Riverside ("COUNTY") on a monthly basis arrears, with a monthly billing and accounting thereof by COUNTY to CITY those fees as established by the CITY's Master Fee Schedule, as amended from time to time, and COL,TNTY's Board of Supervisors' fee schedule, as amended from time to timel relative to the services to be performed under this Agreement as follows:

Field and Shelter Services Estimate
Service Quantity Cost Annuallv Monthlv
Full Time Anima[ Control
Officer 4, r60 $286,790.40 ea $573.580.80 $47,798.40
Estimated Overtime* 352.30 $ 178.66lhour $62.941.92 $s,24s.16 Animal Sheltering** 12,95t $35.8 l/day s463.775.31 $38.647.94 Large Animal-Donkey,
Sheep**
3 $ I 2.60/day $37.80 $3.rs
Wildlit'e lmpounds ** 8 $ 144.90/per sl.ls9.20 $96.60
Deceased Animal Pick-Up and
Disposal* *
2s9 $73.50/per $ r 9.036.50 $ I ,5 86.38
o&Mr+ I ,683 $ 10.96/impound $ 18.445.68 $1,s37.14
License Processing*** 1,416 $ I I .92 per license $ r 6.878.72 $ 1,406.56 Total Estimated Cost** $1,155,855.93/T',Y $96,321.33/month * Overtime/stand-by field services $ 178.66 per hour (minimum of two (2) hours per call, with a two (2) hour charge per each call).
**Cost will fluctuate based on actual overtime, wildlife calls and deceased animal pickups. Optional Services are not included in the total.
**Rates are subject to change as adopted by the Board ofSupervisors, as specified in Section III of this Agreement.
***License processing cost may vary based on number oflicenses sold. COUNTY shall retain $l I .92 for each license sold, and remaining balance oflicense will be credited back to the CITY on a monthly basis.

Shcltering:

Animal Sheltering costs at the San Jacinto Valley Animal Campus is $35.81 per kenneling day, and it would be billed based on actual impounds. COUNTY shall provide CITY with a monthly invoice that includes actual impound statistics. The invoice will detail the number of animals impounded and the total number of kenneling days, plus all other applicable fees.

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19.E.

OocuSign Envelope lD: 7FD62858-C7,46-4,477-98DC'D69AA021764F Operational and Maintenance (O&M):

O&M is charged at $10.96 per stray dog or cat impound.

Livestock and Other Impound Fees:

Large Animal Sheltering @ $21lanimal (horses. ponies, cattle) per day ofsheltering (additional cost billed on actual use).

Large Animal Sheltering @ $l2.60ianimal (swine, goats, sheep) per day ofsheltering (additional cost billed on actual use).

Wildlife impound fee: $144.90 per impound
Deceased animal pickup fee: $73.50 per animal
Optional Services
Daily flat rates for shot clinics and/or Spay and Neuter Bus Services will be billed based on actual outreach days scheduled. Compensation accounts forfull staff time to provide service forone day. The maximum time possible will be afforded for actual outreach activity; however actual outreach activity time will be reduced by travel and preparation time the day ofthe event.

Shot Clinic or Snay and Neutcr Bus Services:
$3,000 per event flat rate billed actual use**
(The cost to provide three (3) clinic services staff and one veterinarian for t hours. to be billed based on actual usage as requested by City.)
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19.E.

City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Dec 09 2025
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Jilleen Ferris, Deputy Public Works Director/Assistant City Engineer; ☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Approving an Additional 5% Contingency for Construction of the 24/25 Citywide Pavement Rehabilitation Project, CIP 2407, in the Amount of $179,469, for a Total Project Cost of $4,218,080 and Authorizing the Administrative Services Director to Move $179,469 of Measure ‘A’ funds from CIP 5709 to CIP 2407 RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving an Additional 5% Contingency for Construction of the 24/25 Citywide Pavement Rehabilitation Project, CIP 2407, in the Amount of $179,469, for a Total Project Cost of $4,218,080 and Authorizing the Administrative Services Director to Move $179,469 of Measure ‘A’ funds from CIP 5709 to CIP 2407.

BACKGROUND:

The City of Hemet receives Measure 'A' funds annually to pay for local streets and road improvement projects. The 2024-25 Citywide Pavement Rehabilitation Project totals over 600,000 square feet of roadway rehabilitation improvements, including ADA ramps, and is eligible for Measure “A” funding.

The project was approved by City Council as part of the City’s Five-Year Measure “A” CIP on August 13, 2024.

The bid package was approved by the City Engineer, and on April 21, 2025, the City of Hemet solicited bids from 380 vendors on Planet Bids. Planet Bids is the City’s bid solicitation service provider, where interested bidders could obtain the complete bid document package. On April 25, 2025, the Notice Inviting Bids was published in the Press Enterprise.

All American Asphalt was selected as the lowest responsive and responsible bidder. The Notice to Proceed was issued for August 25, 2025, and construction included pavement rehabilitation for the following locations:
 Hemet Street from Florida Avenue to Bariloche Lane

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 Bariloche Lane
 Sanderson Avenue from Domenigoni Parkway to Stetson Avenue  Cordova Drive, Mariposa Drive, and Palos Drive
 Alessandro Street from Florida to Devonshire
ANALYSIS:

The additive bid item to reconstruct Hemet’s side of Park Ave from Yale Street to Hewitt Street was not included in the initial project award. Upon further consideration, the price provided in the additive bid schedule is fair and recognizes an economy of scale within this significant project. Further, the contractor constructing this project, All American Asphalt, is generally fair to work with and provides high-quality work. Therefore, staff has moved forward with a change order to include this scope at a total cost of $330,100 from the original 10% contingency allocation. Additionally, during the course of construction, additional work and design adjustments have been required on Hemet Street.

Since this additional scope has consumed the original approved contingency for the project, an additional 5% contingency in the amount of $179,469 is recommended to cover any overages for the remainder of the project.

DISCUSSION:

The 24/25 Citywide Pavement Rehabilitation Project (CIP 2407) consists of grind and overlay and fulldepth reclamation of existing asphalt, and construction of curb, gutter, sidewalk, and ADA ramps.

The project includes portions of Hemet Street, Sanderson Avenue, Cordova Drive, Mariposa Drive, Palos Drive, Alessandro Street, and Bariloche Lane. Full-depth reclamation of Hemet’s side of Park Ave from Yale Street to Hewitt Street was also added.

The additional contingency will cover additional work on Hemet Street, any quantity overages for the project, and any unforeseen work as the project continues.

Staff expects to bring an agreement forward in the near future that will reimburse the City for some of the pavement rehabilitation completed by this project on Sanderson Avenue, which was the responsibility of the Stetson Corner development. A reimbursement of approximately $60,000 is anticipated.

PREVIOUS COUNCIL ACTION:

On August 13, 2024, the City Council approved the Fiscal Year 2024-2025 through Fiscal Year 2028- 2029 Capital Improvement Program.

On May 27, 2025, the City Council awarded the construction contract to All American Asphalt.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

19.F.

Objective 3: Increase Public Safety visibility and response.

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

Objective 4: Increase employee retention by training and creating a positive workplace.

Objective 5: Streamline fire prevention coordination efforts.

FISCAL IMPACT:

The 24/25 Citywide Pavement Rehabilitation Project (CIP 2407) was funded by the City’s Measure “A” allocation, a General Fund Allocation, and by $138,611 of available funds from CIP 5761 for a total of $4,038,611. Staff is recommending that an additional 5% contingency, or $179,469, of Measure ‘A’ funds be allocated to the project from CIP 5709. This will bring the total project cost to $4,218,080.

The total project cost breakdown is as follows:

Survey $35,570
Geotechnical $22,320
Advertisement/CEQA/Printing $400
Construction Contract $3,589,372
Contingency (10%) $358,937
Additional Contingency (5%) $179,469
Materials Testing $32,012
Total Project Cost $4,218,080
The total proposed project funding breakdown is as follows:

Measure 'A' Allocation $1,900,000
General Fund Allocation $2,000,000
CIP 5761 Budget Transfer $138,611
Additional Measure 'A' Request from CIP 5709 $179,469
Total Project Cost $4,218,080
ALTERNATIVE(S):

1.Do not approve the additional construction expenditures for CIP 2407.

2.Provide an alternative direction to the City Manager.

ATTACHMENT(S):

Attachment 1: Resolution CIP 2407 Additional Appropriation

19.F.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2025-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, APPROVING AN ADDITIONAL
5% CONTINGENCY FOR CONSTRUCTION OF THE 24/25

CITYWIDE PAVEMENT REHABILITATION PROJECT, CIP
2407, IN THE AMOUNT OF $179,469, FOR A TOTAL
PROJECT COST OF $4,218,080 AND AUTHORIZING THE

ADMINISTRATIVE SERVICES DIRECTOR TO MOVE
$179,469 OF MEASURE ‘A’ FUNDS FROM CIP 5709 TO
CIP 2407
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the City of Hemet receives Measure “A” funds annually to pay for local streets and road improvement projects; and
WHEREAS, the 2024/2025 Citywide Pavement Rehabilitation Project totals over 600,000 square feet of roadway rehabilitation improvements, including ADA ramps, and is eligible for Measure “A” funding; and
WHEREAS, the project was approved by City Council as part of the City’s FiveYear CIP on August 13, 2024; and WHEREAS, All American Asphalt was selected as the lowest responsive and responsible bidder upon completion of a bidding process on Planet Bids, the City’s bid solicitation service, and was awarded the construction contract by the City Council on May 27, 2025; and

19.F.

CITY OF HEMET RESOLUTION NO. 2025-XXX 2
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WHEREAS, a notice to proceed for the project was issued for August 25, 2025, and included pavement rehabilitation for Hemet Street from Florida Avenue to Bariloche Lane, Bariloche Lane, Sanderson Avenue from Domenigoni Parkway to Stetson Avenue, Cordova Drive, Mariposa Drive, and Palos Drive, and Alessandro Street from Florida to Devonshire; and
WHEREAS, staff did not include the additive bid schedule in the initial award to reconstruct Hemet’s side of Park Ave from Yale Street to Hewitt Street; however, upon further consideration, the price for this work in the additive bid schedule was fair and recognizes an economy of scale within the significant project. Further, the contractor constructing the project, All American Asphalt, is generally fair to work with and provides high-quality work. Therefore, staff has moved forward with a change order to include this scope at a total cost of $330,100 from the original 10% contingency; and WHEREAS, during the course of construction, additional work and design adjustments have been required on Hemet Street; and
WHEREAS, staff is recommending an additional $179,469 of available Measure ‘A’ funds from CIP 5709 to cover these additional costs; and WHEREAS, the total project cost after the additional allocation will be $4,218,080; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

SECTION 1. FINDINGS - The recitals set forth above are hereby adopted as findings in support of this Resolution.

19.F.

CITY OF HEMET RESOLUTION NO. 2025-XXX 3
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SECTION 2. APPROPRIATION – An additional 5% contingency is approved for the 24/25 Citywide Pavement Rehabilitation Project, CIP 2407, in the amount of $179,469.

SECTION 3. AUTHORIZATION – The Administrative Services Director is authorized to move $179,469 of Measure ‘A’ funds from CIP 5709 to CIP 2407.

SECTION 4. EFFECTIVE DATE - This Resolution shall become effective upon adoption.

19.F.

CITY OF HEMET RESOLUTION NO. 2025-XXX 4
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PASSED, APPROVED, AND ADOPTED this 9th day of December, 2025. ____________________________
Jackie Peterson, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

19.F.

CITY OF HEMET RESOLUTION NO. 2025-XXX 5
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 9th day of December, 2025, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

19.F.

City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Dec 09 2025
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Jilleen Ferris, Deputy Public Works Director/Assistant City Engineer; ☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Awarding Onyx Paving Company the 24/25 SB1 Pavement Rehabilitation Project, CIP 2406, in the Amount of $2,111,000, Waiving any Minor Bid Irregularities, Authorizing the City Manager to Execute all Necessary Documents to Support the Award; Approving Additional Construction Expenditures Not to Exceed 10% of the Contract Amount or $211,100; Approving Materials Testing in the Amount of $5,000; Authorize the Administrative Services Director to Reallocate $96,790 from CIP 2415, Raw Water Pipeline Project, to CIP 2406; and Authorizing the City Clerk to Record the Notice of Completion upon Acceptance of the Work by the City Engineer
RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Awarding Onyx Paving Company the 24/25 SB1 Pavement Rehabilitation Project, CIP 2406, in the Amount of $2,111,000, Waiving any Minor Bid Irregularities, Authorizing the City Manager to Execute all Necessary Documents to Support the Award; Approving Additional Construction Expenditures Not to Exceed 10% of the Contract Amount or $211,100; Approving Materials Testing in the Amount of $5,000; Authorize the Administrative Services Director to Reallocate $96,790 from CIP 2415, Raw Water Pipeline Project, to CIP 2406; and Authorizing the City Clerk to Record the Notice of Completion upon Acceptance of the Work by the City Engineer.

BACKGROUND:

Senate Bill (SB) 1, Chapter 5, Statutes of 2017, created the Road Maintenance and Rehabilitation Program to address deferred maintenance on the State Highway System and the local street and road system, and the Road Maintenance and Rehabilitation Account (RMRA) for the deposit of various funds for the program. A percentage of this new RMRA funding is apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system.

19.G.

The City of Hemet receives RMRA funds annually to pay for local streets and road improvement projects since the passage of Senate Bill 1 (SB1). The FY 2024-2025 Pavement Rehabilitation Project is a project eligible for this funding, and the project was approved by the City Council on May 28, 2024. The project has also been included in the Capital Improvement Program annual updates adopted by the City Council on August 13, 2024, and July 8, 2025.

The Raw Water Pipeline Project, CIP 2415, is constructing a waterline from Well 16 to Well 15 within Kirby Street between Stetson Avenue and Johnston Avenue, which is within the paving scope included in this project. CIP 2415 is responsible for restoring the pavement from the trench excavation to the City’s specifications of a lane width; therefore, the coordination between the two projects will be most efficient with CIP 2415 contributing its pavement restoration responsibility to the CIP 2406 repaving work that is performing this responsibility.

On October 23, 2025, the City finished the project design, and the City Engineer approved the bid package. The bid package was immediately uploaded to PlanetBids, the City’s bid solicitation service provider, where 542 vendors were notified, and interested bidders could obtain the complete package. A notice was published in the Press Enterprise on October 26, 2025.

ANALYSIS:

On November 20, 2025, the Procurement Administrator received eleven (11) bids, as shown below:

1. Onyx Paving Company $2,111,000.00

2. LCR Earthwork and Engineering $2,135,300.00

3. Matich Corporation $2,224,566.00

4. Hardy & Harper, Inc. $2,248,275.00

5. Vance Corporation $2,266,048.00

6. Calmex Engineering $2,330,415.00

7. All American Asphalt $2,379,235.00

8. Romero General Construction $2,570,626.00

9. R.J. Noble Company $2,578,817.25

10. DASH Construction Co., Inc. $2,662,830.00

11. Van Engineering $2,671,465.00
Formal bidding procedures were followed in conformance with the Public Contracts Code. After reviewing the bids, it was determined by staff that Onyx Paving Company is the verified lowest responsive and responsible bidder. While not all signatures were notarized on the bid that was submitted by Onyx, it is recommended that the Council waive this irregularity.

DISCUSSION:

The 24/25 SB1 Pavement Rehabilitation Project (CIP 2406) includes pavement repairs to the following locations:
 Kirby Street – Stetson Avenue to Railroad
 Stetson Avenue – Buena Vista to Santa Fe
 Charlton Avenue – Hemet Street to Soboba Street
 Vista Way and Grove Lane

19.G.

The improvements include the removal of existing asphalt and base, and the reconstruction of the base and asphalt road section.

The Public Works Department’s Engineering Division staff will provide inspection services and construction management services on the project. The timeline for completion of the project is 75 working days. Working days are counted from the construction start date provided in the notice to proceed.

PREVIOUS COUNCIL ACTION:

On May 28, 2024, Council approved the FY 2024-2025 Senate Bill 1 Project List.

On August 13, 2024, and on July 8, 2025, the Council approved annual updates to the City’s 5-year Capital Improvement Program, which included this project.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

Objective 3: Increase Public Safety visibility and response.

FISCAL IMPACT:

The fiscal year 24/25 SB1 Pavement Rehabilitation Project (CIP 2406) is funded by the City’s RMRA allocation of $2,301,214 and CIP 2415 for the restoration that this project is responsible. The total project costs are as follows:

Survey $19,010
Geotechnical $19,800
Construction Contract $2,111,000
Contingency $211,100
Materials Testing $5,000
Total Project Cost $2,365,910
Funding for the project consists of:

RMRA $2,269,120
CIP 2415 Portion $96,790
Total Project Cost $2,365,910
There is no General Fund impact. Staff is recommending that $96,790 be reallocated from CIP 2415 to CIP 2406 for the pavement restoration over the waterline being installed by that project.

ALTERNATIVE(S):

19.G.

1. Do not award the construction agreement to Onyx Paving Company.

2. Provide alternative direction to the City Manager.

ATTACHMENT(S):

Attachment 1: Resolution Awarding CIP 2406
Attachment 2: Bid Comparison
Attachment 3: Bids Received
Attachment 4: Draft Agreement
Attachment 5: Project Location Map

19.G.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2025-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, AWARDING ONYX PAVING
COMPANY THE 24/25 SB1 PAVEMENT REHABILITATION
PROJECT, CIP 2406, IN THE AMOUNT OF $2,111,000,

WAIVING ANY MINOR BID IRREGULARITIES,

AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
NECESSARY DOCUMENTS TO SUPPORT THE AWARD;

APPROVING ADDITIONAL CONSTRUCTION
EXPENDITURES NOT TO EXCEED 10% OF THE
CONTRACT AMOUNT OR $211,100; APPROVING
MATERIALS TESTING IN THE AMOUNT OF $5,000;

AUTHORIZE THE ADMINISTRATIVE SERVICES
DIRECTOR TO REALLOCATE $96,790 FROM CIP 2415,
RAW WATER PIPELINE PROJECT, TO CIP 2406; AND

AUTHORIZING THE CITY CLERK TO RECORD THE

NOTICE OF COMPLETION UPON ACCEPTANCE OF THE

WORK BY THE CITY ENGINEER
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, Senate Bill (SB) 1, Chapter 5, Statutes of 2017, created the Road Maintenance and Rehabilitation Program to address deferred maintenance on the State Highway System and the local street and road system, and the Road Maintenance and Rehabilitation Account (RMRA) for the deposit of various funds for the program; and
WHEREAS, a percentage of this new RMRA funding is apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code section 2032(h)

19.G.

CITY OF HEMET RESOLUTION NO. 2025-XXX 2
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for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system; and
WHEREAS, the City of Hemet receives RMRA funds annually to pay for local streets and road improvement projects since the passage of Senate Bill 1 (SB1).; and WHEREAS, the Pavement Rehabilitation Project, CIP 2406, is a project eligible for this funding, and the FY 2024-2025 SB1 project list was approved by the City Council on May 28, 2024; and
WHEREAS, the Project was also included in the annual updates of the 5-year Capital Improvement Program adopted by the City Council on August 13, 2024, and July 8, 2025; and
WHEREAS, the Raw Water Pipeline Project, CIP 2415, is constructing a waterline in Kirby Street between Stetson Avenue and Johnston Avenue, which is included in the paving scope of this project; and
WHEREAS, CIP 2415 is responsible for restoring the pavement in accordance with City specifications and, to be most efficient, will contribute funds to include this required restoration as part of this larger paving project; and WHEREAS, the 24/25 SB1 Pavement Rehabilitation Project (CIP 2406) includes pavement repairs on Kirby Street from Stetson Ave to the Railroad, Stetson Ave from Buena Vista St to Santa Fe St, Charlton Ave from Hemet Street to Soboba Street, and Vista Way and Grove Lane; and
WHEREAS, on October 23, 2025, the City finished the project design, and the City Engineer approved the bid package. The bid package was immediately uploaded

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CITY OF HEMET RESOLUTION NO. 2025-XXX 3
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to PlanetBids, the City’s bid solicitation service provider, where 542 vendors were notified, and interested bidders could obtain the complete package; and WHEREAS, on November 20, 2025, the Procurement Administrator received eleven bids, with Onyx Paving Company being determined by staff as the verified lowest responsive and responsible bidder; and
WHEREAS, staff recommends awarding a City of Hemet Contractor Agreement to Onyx Paving Company in the amount of $2,111,000; and WHEREAS, staff recommends the City Council authorize the City Manager to execute all necessary documents and to approve additional project expenditures not to exceed $211,000, or 10% of the contract amount; and
WHEREAS, staff recommends the City Council approve materials testing in the amount of $5,000; and
WHEREAS, the 24/25 SB1 Pavement Rehabilitation Project (CIP 2406) is funded by the City’s RMRA allocation of $2,301,214 with the total project cost of $2,365,910; and
WHEREAS, staff is recommending that the Administrative Services Director be authorized to reallocate $96,790 from CIP 2415 to CIP 2406 for the pavement restoration over the waterline to be installed by CIP 2415; and WHEREAS, the Public Works Department’s Engineering Division staff will provide inspection services and construction management services on the project, which will be completed within (75) working days; and
WHEREAS, staff recommends the City Council to Authorize the City Clerk to record the Notice of Completion upon acceptance of the work by the City Engineer.

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CITY OF HEMET RESOLUTION NO. 2025-XXX 4
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

SECTION 1. FINDINGS - The recitals set forth above are hereby adopted as findings in support of this Resolution.

SECTION 2. APPROVAL - Approve the construction agreement for the 24/25 SB1 Pavement Rehabilitation Project, CIP 2406, to Onyx Paving in the amount of $2,111,000, waive any minor bid irregularities, and approve materials testing in the amount of $5,000.

SECTION 3. EXECUTION - Authorize the City Manager to execute all documents necessary to support the award.

SECTION 4. CONTINGENCY- Approve additional construction expenditures not to exceed approximately 10% of the contract amount or $211,000.

SECTION 5. APPROPRIATIONS- Authorize the Administrative Services Director to appropriate an additional $96,790 from CIP 2415 to fund the total project cost.

SECTION 6. NOTICE OF COMPLETION - Authorize the City Clerk to record the Notice of Completion upon acceptance of the work by the City Engineer.

19.G.

CITY OF HEMET RESOLUTION NO. 2025-XXX 5
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PASSED, APPROVED, AND ADOPTED this 9th day of December, 2025. ____________________________
Jackie Peterson, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

19.G.

CITY OF HEMET RESOLUTION NO. 2025-XXX 6
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 9th day of December, 2025, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

19.G.

City of Hemet
Bid Results for Project 2024/25 Citywide Street Rehabilitiation - CIP 2406Issued on 10/23/2025Bid Due on November 20, 2025 3:00 PM (PST)Exported on 11/24/2025Line Totals (Unit Price * Quantity)Item Num Description UOM QTY Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Comment 1 Mobilization / Demobilization (not to exceed 5%) LS 1 $99,767.00 $99,767.00 $100,000.00 $100,000.00 $111,000.50 $111,000.50 $49,500.00 $49,500.00 $87,000.00 $87,000.00 $84,000.00 $84,000.00 $98,000.00 $98,000.00 $128,000.00 $128,000.00 $128,000.00 $128,000.00 $129,000.00 $129,000.00 $100,000.00 $100,000.002 Temporary Traffic and Pedestrian Control LS 1 $242,000.00 $242,000.00 $100,000.00 $100,000.00 $275,000.00 $275,000.00 $127,870.00 $127,870.00 $87,000.00 $87,000.00 $124,000.00 $124,000.00 $170,000.00 $170,000.00 $150,000.00 $150,000.00 $91,000.00 $91,000.00 $154,000.00 $154,000.00 $100,000.00 $100,000.003 Signing & Striping LS 1 $32,800.00 $32,800.00 $35,000.00 $35,000.00 $30,500.00 $30,500.00 $30,000.00 $30,000.00 $32,000.00 $32,000.00 $30,500.00 $30,500.00 $30,000.00 $30,000.00 $29,435.00 $29,435.00 $32,000.00 $32,000.00 $32,500.00 $32,500.00 $32,500.00 $32,500.004 Temporary Construction Project Identification Sign LS 1 $4,200.00 $4,200.00 $2,000.00 $2,000.00 $5,000.00 $5,000.00 $11,550.00 $11,550.00 $3,900.00 $3,900.00 $2,500.00 $2,500.00 $2,000.00 $2,000.00 $850.00 $850.00 $2,500.00 $2,500.00 $1,100.00 $1,100.00 $5,000.00 $5,000.005 Water Quality Control LS 1 $11,000.00 $11,000.00 $8,000.00 $8,000.00 $3,700.00 $3,700.00 $6,050.00 $6,050.00 $47,500.00 $47,500.00 $14,000.00 $14,000.00 $7,500.00 $7,500.00 $1,000.00 $1,000.00 $16,000.00 $16,000.00 $3,300.00 $3,300.00 $10,000.00 $10,000.006 Full Depth Reclamation to pulverize, and cement treat existing asphalt, aggregate base, and a portion of the subgrade soil to a depth of 10.0", Rough Grade, Stabilize, Fine Grade, Microcracking, Moist Cured SF 283000 $1.55 $438,650.00 $1.75 $495,250.00 $1.90 $537,700.00 $1.90 $537,700.00 $1.80 $509,400.00 $2.00 $566,000.00 $2.25 $636,750.00 $2.15 $608,450.00 $2.60 $735,800.00 $1.95 $551,850.00 $1.80 $509,400.00 7 Remove Temporary Pavement, Compact to 95% Compact SF 3500 $5.00 $17,500.00 $3.50 $12,250.00 $2.30 $8,050.00 $6.50 $22,750.00 $4.50 $15,750.00 $6.85 $23,975.00 $6.30 $22,050.00 $4.88 $17,080.00 $20.00 $70,000.00 $2.00 $7,000.00 $2.50 $8,750.008 Construction 4" of A.C. pavement SF 309000 $2.62 $809,580.00 $3.00 $927,000.00 $2.43 $750,870.00 $2.85 $880,650.00 $3.12 $964,080.00 $2.85 $880,650.00 $2.80 $865,200.00 $3.20 $988,800.00 $3.00 $927,000.00 $3.50 $1,081,500.00 $4.25 $1,313,250.009 Grind and Overlay 0.2' SF 10600 $3.69 $39,114.00 $3.00 $31,800.00 $3.10 $32,860.00 $4.10 $43,460.00 $2.35 $24,910.00 $5.25 $55,650.00 $2.50 $26,500.00 $5.00 $53,000.00 $3.50 $37,100.00 $3.20 $33,920.00 $3.75 $39,750.00 10 Sawcut, Remove, Compact and Construct Smooth A.C. Slot Patch Transition SF 12800 $2.72 $34,816.00 $5.00 $64,000.00 $1.34 $17,152.00 $3.30 $42,240.00 $5.04 $64,512.00 $3.30 $42,240.00 $3.85 $49,280.00 $8.00 $102,400.00 $4.30 $55,040.00 $6.75 $86,400.00 $10.00 $128,000.0011 Adjust existing manhole rim to finish surface. EA 29 $1,444.00 $41,876.00 $1,000.00 $29,000.00 $1,860.00 $53,940.00 $1,450.00 $42,050.00 $1,270.00 $36,830.00 $1,930.00 $55,970.00 $1,800.00 $52,200.00 $1,850.00 $53,650.00 $1,700.00 $49,300.00 $1,320.00 $38,280.00 $1,800.00 $52,200.0012 Adjust existing gas valve to finish surface. EA 5 $444.00 $2,220.00 $1,000.00 $5,000.00 $256.00 $1,280.00 $350.00 $1,750.00 $171.00 $855.00 $1,225.00 $6,125.00 $1,250.00 $6,250.00 $1,175.00 $5,875.00 $1,700.00 $8,500.00 $900.00 $4,500.00 $200.00 $1,000.0013 Adjust existing water valve to finish surface. EA 43 $444.00 $19,092.00 $500.00 $21,500.00 $200.00 $8,600.00 $450.00 $19,350.00 $120.00 $5,160.00 $1,225.00 $52,675.00 $1,250.00 $53,750.00 $1,175.00 $50,525.00 $408.00 $17,544.00 $900.00 $38,700.00 $200.00 $8,600.0014 Remove and Replace Type "A" Curb and Gutter LF 40 $77.00 $3,080.00 $85.00 $3,400.00 $90.00 $3,600.00 $115.00 $4,600.00 $76.00 $3,040.00 $162.00 $6,480.00 $80.00 $3,200.00 $110.00 $4,400.00 $114.00 $4,560.00 $110.00 $4,400.00 $80.00 $3,200.0015 Remove Existing and Construct Driveway Approach Apron SF 260 $22.00 $5,720.00 $20.00 $5,200.00 $23.60 $6,136.00 $25.00 $6,500.00 $22.00 $5,720.00 $36.00 $9,360.00 $30.00 $7,800.00 $44.50 $11,570.00 $20.50 $5,330.00 $27.50 $7,150.00 $5.00 $1,300.0016 Install blue dot hydrant marker per COH std. Dwg. No. W-700B EA 5 $55.00 $275.00 $50.00 $250.00 $15.50 $77.50 $15.00 $75.00 $17.00 $85.00 $16.00 $80.00 $15.00 $75.00 $15.00 $75.00 $15.75 $78.75 $110.00 $550.00 $17.00 $85.0017 Verify, Protect, Record, and Replace (If Disturbed) centerline surface and subsurface monuments EA 14 $900.00 $12,600.00 $900.00 $12,600.00 $520.00 $7,280.00 $900.00 $12,600.00 $1,020.00 $14,280.00 $2,190.00 $30,660.00 $915.00 $12,810.00 $900.00 $12,600.00 $945.00 $13,230.00 $1,320.00 $18,480.00 $1,075.00 $15,050.00 18 Remove and Replace Type "B" Curb and Gutter LF 350 $77.00 $26,950.00 $85.00 $29,750.00 $94.00 $32,900.00 $100.00 $35,000.00 $84.00 $29,400.00 $81.00 $28,350.00 $80.00 $28,000.00 $60.00 $21,000.00 $113.85 $39,847.50 $110.00 $38,500.00 $60.00 $21,000.0019 Remove and Replace 4" Thick P.C.C. Sidewalk SF 1310 $12.00 $15,720.00 $10.00 $13,100.00 $15.60 $20,436.00 $12.00 $15,720.00 $15.00 $19,650.00 $20.00 $26,200.00 $15.00 $19,650.00 $20.00 $26,200.00 $14.70 $19,257.00 $20.00 $26,200.00 $10.00 $13,100.0020 Remove and Replace Curb Ramp EA 13 $5,500.00 $71,500.00 $5,000.00 $65,000.00 $6,300.00 $81,900.00 $8,500.00 $110,500.00 $8,700.00 $113,100.00 $4,700.00 $61,100.00 $7,500.00 $97,500.00 $9,700.00 $126,100.00 $5,300.00 $68,900.00 $8,500.00 $110,500.00 $10,000.00 $130,000.0021 Install Detectable Warning Surface on Existing Curb Ramp EA 8 $1,100.00 $8,800.00 $700.00 $5,600.00 $1,000.00 $8,000.00 $700.00 $5,600.00 $940.00 $7,520.00 $850.00 $6,800.00 $1,200.00 $9,600.00 $1,300.00 $10,400.00 $682.50 $5,460.00 $1,000.00 $8,000.00 $500.00 $4,000.0022 Remove Existing and Construct Spandrel and Cross Gutter SF 6000 $24.00 $144,000.00 $23.00 $138,000.00 $31.40 $188,400.00 $35.00 $210,000.00 $27.00 $162,000.00 $31.00 $186,000.00 $25.00 $150,000.00 $23.00 $138,000.00 $36.25 $217,500.00 $27.00 $162,000.00 $20.00 $120,000.0023 Remove 4" Ex A.C. Pavement and Base. Proof Roll and Compact Ex. Base to 95% Compaction SF 23200 $0.88 $20,416.00 $1.00 $23,200.00 $1.37 $31,784.00 $1.05 $24,360.00 $1.00 $23,200.00 $1.25 $29,000.00 $1.00 $23,200.00 $1.00 $23,200.00 $1.15 $26,680.00 $5.00 $116,000.00 $2.00 $46,400.00 24 Replace Existing "Type E" Traffic Loop EA 12 $777.00 $9,324.00 $700.00 $8,400.00 $700.00 $8,400.00 $700.00 $8,400.00 $763.00 $9,156.00 $675.00 $8,100.00 $660.00 $7,920.00 $668.00 $8,016.00 $682.50 $8,190.00 $750.00 $9,000.00 $740.00 $8,880.00 Original bid opening read as $2,621,465.00 Subtotal $2,111,000.00 $2,135,300.00 $2,224,566.00 $2,248,275.00 $2,266,048.00 $2,330,415.00 $2,379,235.00 $2,570,626.00 $2,578,817.25 $2,662,830.00 $2,671,465.00Total $2,111,000.00 $2,135,300.00 $2,224,566.00 $2,248,275.00 $2,266,048.00 $2,330,415.00 $2,379,235.00 $2,570,626.00 $2,578,817.25 $2,662,830.00 $2,671,465.00 Onyx Paving Company, Inc. LCR Earthwork & Eng, Corp Matich Corporation Hardy & Harper, Inc Vance Corporation Calmex Engineering, Inc. All American Asphalt ROMERO GENERAL CONST R.J. NOBLE COMPANY DASH Construction Co, Inc. Van Engineering

19.G.

City of Hemet
11/20/25, 9:50 AM PlanetBids Vendor Portal
2024/25 Citywide Street Rehabilitiation — CIP 2406
0&ADeadline November 73, 2025 3:00 PM (PST)
Answer Since a railroad permit is not required for vehicles to pass over, a permit will not be required for your vehicles to pass over either. However, equipment and trucks should https://vendors.pIanetbids.com/portal/39477/bo/bo-detai|/135073# 1/ Set 1 Released via Addendum 1 10/23/2025 4:23 PM (PST) — 1 question

1.1 is the materials testing scope going to be contracted through an on—calllist for the city of Hemet, or i willbe handled separately by the City for a separate bid or through the general contractor.

Answer The compaction testing willbe done in house. Ifany other services are needed for materials testing they willbe via on—callconsultant
Set 2 Released via Addendum2 10/27/2025 8:44 AM(PST) — 1 question

2.1 Can you please provide an engineer's estimate?
Answer Adopted ClP budget for construction is $2,076,214 Set 3 Released via Addendum3 10/27/2025 12:44 PM (PST) — 2 questions

3.1 Is KirbyStreet going to be allowed to be closed? When 10"are removed, we’llbe leaving 6"for the cement treatment, which takes time to cure. Therefore, the street willneed to remain closed to allowthe cement to cure. This means the road surface willbe 4" below grade untilthe cement has fully cured.

Answer KirbyStreet cannot be closed overnight or to residents for access to their homes or businesses. For example, Terra LindaRVStorage only has access on Kirby,so they would need to continue to have access. We have done several FDRprojects that still provided access to residents/businesses, but there were signs "Closedto Through Traf?c“ and nothing but passenger cars were able to pass through during curing time. Most of the other residents have access on Johnston, so detours can be provided, but emergency vehicles willneed access at alltimes.

3.2 Willa railroad permit be required for KirbyStreet? The limits end approximately 25 feet before the tracks; however, ourtrucks and equipment willstillneed to pass through the area during paving.

BID

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11/20/25.9:50 AM PlanetBids Vendor Portal
Answer The cement content is to be determined by the contractor’s geotechnical consultant, which is typically between 3-6%.

Set 5 Released via Addendum 5 11/04/2025 2:40 PM (PST) — 1 question httpszllvendors.planetbids.com/portal/39477/bo/bo-detail/135073# 2/3 come from Stetson, not from the north on Kirby.

Set 4 Released via Addendum 411/03/2025 8:46 AM (PST) — 1 question

4.1 5.1
The plans and specs do not specify the cement content percentage for the cement-treated base. Please confirm the required cement percentage to be used.

Construction Note 16 only applies to the areas that are not getting ground, paved, or cement treated, correct? Thiswould mean the Stetson &Kirbyintersection diagonal trench limits are not included under Note 16 Answer Construction Note 16 applies to trench limits not being Cement Treated per note 1 The intersection of Kirbyand Stetson has a 0.2’Grind and Overlay per note 9. This means the intersection of Kirbyand Stetson diagonal trench limitsare included under note 16, along with the work on Johnston Avenue and MercedWay.

Set 6 Released via Addendum 611/12/20251228 PM (PST) — 1 question

6.1 per the plans, General Note 7 indicates that the structural section requirements willbe determined by additiona l soiltests after grading. However, the plans and specs do not provide guidance to the contractor on the percentage to bid for the cement treatment, nor does it specify the required curing time. This lack of information prevents us from accurately biddingthe work. Ifwe provide our mix design and the recommended percentage is 3%, but the city later requests a different percentage, there is no method for adjusting the cost, as the item is paid under the pulverizingitem. Please provide the required percentage for the cement treatment so we can bid accordingly. lfthis percentage changes after grading, we can adjust the amount. Withouta speci?ed percentage, the work would need to be paid under a separate item, as we cannot control the final decision.

Additionally,there would be no way for the contractor to be compensated for any additional/reductioncement required by the city after grading
Answer You can provide the cost for the worst case scenario and then we can adjust ifit is less after the geotechnical recommendation is provided.

Set 7 Released via Addendum 711/12/2025 3:45 PM (PST) — 1 question

7.1 Please clarify the City's intent for the FDR. Per the Execution BidItem 6, states to remove all ac, aggregate base etc... to 10" below proposed grade. Isthe City's intent to remove ac/base/subgrade, stockpile, process subgrade, import 6"pulverized material and cement treat. For past projects the intent was to pulverize 10" depth, remove /export for 4" ac section, cement treat 6" depth. Per the bid schedule description the process is to pulverize to 10" depth, grade, stabilize and fine grade. There is no mention of export material. Please clarify.

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11/20/25, 9:50 AM
Answer
httpszllvendors.planetbids.com/porta|/39477/bo/bo-detai|/135073# 3/3 PlanetBids Vendor Portal
The removal to 10" below is only specifying how low the puiverization/FDR is going.

There willbe no import of material, all pulverizing and cement treat willbe in place.

There may be some removals to account for the 4"of AC, but that would be the only removals.

Set 8 Released via Addendum 811/13/202511253 AM(PST) — 2 questions

8.1 BidItem 6 - FullDepth Reclamation, Pulverize, Cement Treat, to 10".Rough Grade, Stabilize, Fine Grade, Microcrack,Moist Cure — 283,000 SF seems to be understated by around 23,000 SF based on our take-off quantities. Please adVIse.

Answer We have an incorrect labeling of CN1 and CN15. On sheet 8 of 10, Grove Lane and Vista Way should be CN 15, not CN 1, which is a total of approximately 23,000 sq. ft (or 23,200 sq. ft. per bid item 23)

8.2 Idon't see a structure? section in the plans that match 'ltem 23 - Remove 4" AC. Pavement and Base. Proof Roll and Compact Ex. Base to 95% Compaction — 23,600 SF'. Construction Note 16 calls that out on the 2' wide 4"A C
trench removal and replacement areas, but that quantity seems to be captured in Item 7 - Remove Temporary Pavement, Compact to 95% - 3,500 SF. Please advise.

Answer We have an incorrect labeling of CN1 and CN15. On sheet 8 of 10, Grove Lane and Vista Way should be CN 15, not CN 1, which is a total of approximately 23,000 sq. ft (or 23,200 sq. ft. per bid item 23)
EN NE
[’OHIE TBIDS
Search a Bid on Thousands of Centraczs

19.G.

IT OF HEMET
I I H l ITATI

R VERS DECOUNTY,CALFORN A

B D AND CONTRACTDOCUMENTS
2024/25C TYW DESTREETRE AB L ON
CAP TAL PROVEMENT PROJECT 0. 2406
OCTOBER2025
Oct 23. 2025
Jilleen Ferris, P.E., Deputy Public Works Director/Asst.City Engineer Date R.C.E.No. 86193
This is a prevailing wage project under the laws of the State of California.

19.G.

CITYOF HEMET

NOTICEINVITING BIDS
2024/25 CITYWIDESTREETREHABILITATION.CIP No. 2406
PUBLICNOTICEIS HEREBYGIVENthat the City of Hemet hereinafter referred to as the Agency, invites sealed bids for the above stated Project and will receive such bids in the offices of the Agency, at the Purchasing Office, 445 East Florida Avenue, Hemet, CA 92543 up to the time of 3:00 p.m., on Thursday, November 20, 2025, at which time they willbe publicly opened at City Hall at 445 E. Florida Avenue. Bidsreceived after the time and date for the bid opening will not be accepted and shall be returned unopened.

The work to be done is described in these Bid and Contract Documents for the above stated Project. The general Scope of Work is as follows:

DESCRIPTIONOF WORK
The scope of work generally consists of but is not limited to the removal and replacement of existing pavement, signing and striping, curb and gutter replacement, and curb ramp replacement.

LOCATIONOF WORK
The work to be constructed is located on the following locations 0 KirbySt from Stetson Ave to Garland Way
Stetson Ave from Buena Vista to Santa Fe St
Charlton Ave from Hemet St to Soboba St
0 Grove Lane from Park Ave to Vista Way
Vista Way from 140 ft West of Grove Lane to End of St.

Johnston Ave from Merced Way to KirbySt
0 Merced Way from Johnston Ave to Bedford Ave

GENERAL
In conformance with State of California Assembly Bill 2036 complete bid sets will be available electronically, at no cost, at the City of Hemet Bid Page. It shall be the responsibility of the prospective bidders to download and print the bid documents for review and bid preparation, as well as to obtain any addendums and responses to pre—bidrequests for clarification that have been provided by the Agency. Bidders shall also check the website for addendums which will be posted no later than 72 hours prior to the bid opening. Each addendum will include a conformation sheet indicating receipt of the addendum. This sheet must be signed and included

19.G.

with the bid for each addendum issued. Bids, which do not include the confirmation sheet(s) for each addendum, if any, may be rejected.

The Agency does not warrant, represent, or guarantee the accuracy, completeness, or adequacy of information provided from any third party source. The Agency shall not be responsible or liable in any way whatsoever for any loss or damages of whatever kind, nature, or scope, including, but not limited to, time, money or goodwill arising from errors, inaccuracies, or omissions in any documents and/orinformation retrieved from any third party source.

Prospective bidders are encouraged to review the official version of all documents upon which they plan to rely. For a complete set of bid documents or the applicable RFP, all interested parties are directed to The Agency’s website at the City of Hemet Bid Page.

A Pre-Bid Conference will not be held for this project.

Bidsshall be written clearly and legibly in ink in conformance with the Instruction to Bidders. Al l bids shall be submitted to the Agency’s front desk in a sealed envelope plainly marked on the outside with ”SEALEDBID FOR CIP No. 2406, 2024/25CITYWIDESTREETREHABILITATION- DO NOT OPEN WITH REGULARMAIL”.

If using Federal Express or other such service for bid submittal, the contents of the submittal must be noted on the outside of that envelope as stated above.

Each bid must be accompanied a certified or cashier’s check payable to the City of Hemet, or a satisfactory bid bond executed by the bidder and an acceptable surety, in an amount equal to ten percent (10%) of the total aggregate bid amount. The successful bidder will be required to furnish and pay for performance and payment bonds acceptable to the Agency.

The Contractor to whom the Contract is awarded, and any subcontractor under such Contractor, shall hereby ensure that minority and women business enterprises will be afforded full opportunity to submit bids for subcontracts. Further, there shall be no discrimination in employment practices on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, age, or sex in compliance with Government Code 12990.

Attention is directed to the provisions of the Bid and Contract Documents, which require retention from payments to the Contractor to secure performance under the Contract. Pursuant to California Public Contract Code Section 22300, and at the request and expense of the Contractor to whom the contract is awarded, acceptable securities (securities listed in Government Code Section 16430, bank or savings and loan, certificates of deposit, interest bearing demand deposit accounts or standby letters of credit) equivalent to the retention amount shall be permitted in substitution of money withheld by the Agency to ensure performance under the Contract. Such securities shall be deposited with the Agency or with a California or Federally chartered bank or savings and loan as escrow agent who shall return such

19.G.

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securities, along with any interest thereon, to the Contractor upon satisfactory completion and acceptance of the Work by the Agency.

The successful Bidder must comply with all prevailing wage laws applicable to the Project.

Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages set forth in the General Prevailing Wage Rates for this project are available at the California Department of Industrial Relations’ Internet web site at https://www.dir.ca.gov/oprl/DPreWageDetermination.htm In accordance with the provisions of the California Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Section 1777.1 or Section 1777.17 of the California Labo r Code. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid or may have been paid to a debarred subcontractor by a contractor on the Project shall be returned to the Agency. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.

The Agency reserves the right to reject any or all bids, to waive any irregularity(ies), and to take all bids under advisement for a period of sixty (60) calendar days after the date the bids are publicly opened. All costs incurred by bidders as a result of preparing bids under this Notice Inviting Bids shall be the sole responsibility of each bidder. This Notice Inviting Bids neither creates nor imposes any obligation upon the Agency to enter into a contract.

Liquidated damages are required by law and will apply to the Project in accordance with the Special Provisions.

Bidder shall be a licensed contractor pursuant to the Business and Professions Code and shall be licensed in the appropriate classification(s) of contractor’s license(s), for the work bid upon, and shall maintain the license throughout the duration of the Contract. Bidders must possess a current State of California Class A Contractor’s License or a combination of Specialty Contractor’s Licenses sufficient to cover all of the work to be performed by the prime contractor. Agency wil l accept bids only from Bidders that (along with all subcontractors listed in the bid) are currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Subject to Labor Code Sections 1771.1(c) and (d), any Bid from an unregistered Bidder or that includes an unregistered subcontractor shall be returned and not considered; provided that if Bidder is a joint venture (Business & Professions Code Section 7029.1) or iffederal funds are involved in the Contract (Labor Code Section 1771.1(a)), Agency may accept a non-complying Bid provided that Bidder and all listed subcontractors are registered at the time of contract award.

This is a 75 working day contract.

19.G.

Information and Questions: All questions and request for information must be submitted i n writing via the Q &A section on the City of Hemet Bid Page

BYORDEROF
Oct 23. 2025
Jilleen Ferris, P.E., Deputy Public Works Director/Asst.City Engineer Date

19.G.

APPNI EDX1

19.G.

will not be resgonsible
The undersigned hereby proposes to furnish any and all labor, materials, and equipment for the 2024/25CITYWIDESTREETREHABILITATION,CIP No. 2406 and appurtenant work in connection therewith, said work to be done and materials to be furnished in strict conformity with the Contract Documents, including but not limited to the Notice Inviting Bids,Instructionsto Bidders, every Addendum, plans, specifications, General Conditions, Special Provisions, General Provisions, Greenbook 2024 as amended and supplemented, technical references, all other referenced documents, all codes, permit conditions and regulations, for the total amount(s) and any unit prices and additive/deductiveitems shown on this proposal.

The undersigned has examined the location of the proposed work and all local and physical conditions and challenges presented by the Project site, isfamiliar with the plans, specifications, Contract Documents (particularly as delineated above) and the requirements of the PublicWorks Contract, and also understands that the Project shall be completely constructed in turn-key condition acceptable to the Owner within the Project time requirements for the price of the proposal, including all fees and sales and/oruse tax upon any materials so furnished, including any unit prices and additive/deductiveitems. The undersigned has also carefully checked all of the figures given and understands that the Agency for any errors or omissions on the part of the undersigned in submitting this proposal.

Contractor confirms that his/her/itsbid is submitted with respect to the changes to the Contract and/or Contract Documents included in all addenda issued by the Owner.

In addition to reaffirming that the changes and information contained in the addenda have been integrated into their proposal, Contractor acknowledges receipt of Addenda No.(s) 8 — PLANETBIDS
The undersigned has examined the current State of California schedule of prevailing wage rates for the types of work to be done on this project (and the Davis—BaconAct if the Agency uses federal funds for the Project) and agrees to pay not less than these rates.

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ITEM
No
10 11
12 13
14 15
16 BID SCHEDULE
BASEBID- 2024/25CITYWIDESTREETREHABILITATION
CIP No. 2406

DESCRIPTION
MobilizationI Demobilization(not to exceed
5%)
Temporarv Trafficand Pedestrian Control
Signing &Striping
TemporaryConstruction ProjectIdentification
Sign
WaterQualitvControl
FullDepth Reclamationto pulverize,and
cementtreat existingasphalt, aggregate base,
and a portion ofthe subgrade soil to a depth of

10.0",RoughGrade, Stabilize,FineGrade,
Microcrackino.MoistCured
RemoveTemporary Pavement,Compactto 95%
Compact
Construction4" of A.C.pavement
Grindand Overlav0.2'
Sawcut, Remove,Compact and Construct
Smooth A.C.Slot Patch Transition
Adiustexisting manhole rimto finish surface.

Adiustexisting gas valve to finish surface.

Adjust existing watervalve to finish surface.

Removeand Replace Type "A"Curb and Gutter
RemoveExistingand Construct Driveway
Approach Apron
Installblue dot hydrant markerper COHstd.
qu. No.W-7OOB
Verify, Protect,Record,and Replace (If
Disturbed)centerlinesurface and subsurface
monuments
Removeand Replace Tvpe "B"Curb and Gutter
Removeand Replace 4" ThickP.C.C.Sidewalk
Removeand Replace Curb Ramp
InstallDetectableWarningSurface on Existing
Curb Ramp
RemoveExistingand Construct Spandrel and
Cross Gutter
Remove4" ExA.C.Pavement and Base. Proof
Rolland Compact Ex.Base to 95%Compaction
Replace Existing "Type E"TrafficLoop
UNIT
LS
LS
LS
LS
LS
SF
SF
SF
SF
SF
EA
EA
EA
LF
SF
EA
EA
LF
SF
EA
EA
SF
SF
EA

ESTIMATED UNIT

QUANTITY PRICE
283,000
3,500
309.000

10.600
12,800
29 5
43 40
260
5 14
350

1.310
13 8
6,000
23,200
12 TOTAL BASEBID(numbers)
************************************

EXTENDE
D ITEM
AMOUNT

19.G.

BASEBIDTOTAL vare .4. (in words)
Contractor's Initials
ADDITIVEA BID ITEMSTOTAL (in words)
Contractor's Initials
In the event of a variation between the unit price and extended total, the unit price will be used and the corrected extension will be considered as the amount bid. Ifthe bid is illegible and cannot be reconciled it will be considered non—responsive and will not be considered for award.

If an additive and/oralternate bid schedule is called for in the Contract Documents, the lowest bid will be determined on the basis of the base bid schedule(s) only unless otherwise specified in the Notice Inviting Bids or by Addenda if issued to supersede the Notice Inviting Bids on this specific issue.

For a Contract where a deductive bid schedule is called for, the lowest bid will be determined by the total of all bid schedules including the deductive bid schedule(s).

Regardless of whether the additive/deductiveor alternates bid items will be considered in determining the low bid, the Agency may elect to include any or none of the additive/ or alternate bid items/schedules, or to otherwise add or remove certain workdeductive from the scope of Work. Accordingly, Contractor warrants that each bid item contains a proportionate share of profit, overhead and other costs and expenses, which will be incurred by the Contractor for the Project.

If equal low bids are received from responsible and responsive bidders the selection shall be made by drawing lots, or other similar random blind method selected by the Agency. Ifonly one responsive bid is received from a responsible bidder the award shall not be made unless the price can be determined to be reasonable based on an analysis by the Agency. The Agency’s determination as to the reasonableness of any such bid shall be final.

The Agency reserves the right to reject any or all bids, to waive any irregularity(ies), and to take all bids under advisement for a period of sixty (60) calendar days after the date the bids are publicly opened. Bidder acknowledges that all costs incurred as a result of preparing the proposal shall be the sole responsibility of Bidder. The Notice Inviting Bids and Instructions to Bidders does not create or impose any obligation upon the Agency to enter into a contract.

All bids received shall be recorded on an abstract (tabulation) of bids, and then made available for public inspection within two business days of bid opening.

M0milliclm(MP, h MW“ev
en

19.G.

The quantities listed in the bid proposal are provided to give a general indication of the scope of the work and for the comparison of bids. No warranty is made, either expressed or implied, that the actual quantities of work to be done will correspond therewith. Item numbers followed by "(S)” are designated as specialty items which will not be included towards the calculation of minimum of 50 percent of work to be performed by Contractor’s own forces.

By signing and submitting this bid the Contractor confirms that they are familiar with the work site and all existing conditions that may affect their work and that they have read and agree to all the terms, conditions and requirements contained or referenced herein or in the Contract Documents and that all the aforementioned has been included in the bid prices listed above, including items of work that may not have a specific pay line item and that there shall be no additional costs to the Agency.

WARNING: If an addendum or addenda have been issued by the Agency and not noted above as being received by the bidder, this Bid may be rejected.

19.G.

Sign? ?id
IRSC

CERTIFICATEREGARDINGCONTRACTOR'SLICENSE

1. Contractor is required to possess one of the following State Contractor's License:

State of California Class 'A’Contractor’s License
Combination of Specialty Class 'C’Contractor’s Licenses

2. A failure to (1) possess the required license, (2) truthfully set forth the following information, and/or (3) execute this Certificate may render the proposal nonresponsive and permit the City to reject the proposal. (Business and Professions Code Section 7028.15)

3. Contractor declares, under penalty of perjury, that he/she/it possesses the required Contractor's license(s) which:
a. Bears the license number(s): E0360
b. Expires on:
10/31/2027
11/19/2025 1/19/2025
re of Bidder Date Signatu der Date
COREY R. KIRSCHNER - CEO JA HNER - VP, SEC., TREAS.

Print name and title Print name and title
(Ifthe Bidder is a corporation two signatures ofcorporate officersare required.) This required license determination has been made by the Agency. Any Contractor holding a different license who feels he is qualified to bid on this work must so advise the Agency at least seven (7) days prior to the bid opening. The Agency may conduct a review of the contemplated work to re—evaluate the required license determination. The Agency may in its sole discretion maintain or change the required license determination; Agency’sdecision as to the required

19.G.

https nyxpavingco.

Signatu
KV‘ SCHN
Complete the following:

ONYX PAVING COMPANY, INC DIR#1000004798 CSLB License # 630360 Legal name of the business, DIRReg. and Contractor License Nos

CORPORATION
Business Type (Corporation, Partnership, Sole Proprietor) N/A
DBA(if any)
COREY R. KlRSCHNER - CEO
Name and title of the owner
JAY KlRSCHNER - VP, SEC., TREAS.

Name and title of second partner or officer
22707 La Palma Ave Yorba Linda, CA 92887
Business Address
714—632-6699
Telephone number
N/A
Facsimile number
COREY R. KlRSCHNER [email protected]
Name and Email address of primary contact
://www.o com/
Company web address
11/19/2025 11/19/2025
re of Bidder Date er Date
COREY R. KlRSCHNER - CEO JAY ER - VP, SEC., TREAS.

Print name and title Print name and title
(If the Bidder is a corporation two signatures ofcorporate are required.)

19.G.

N/A

BIDSECURITYFORM FORCHECK
NOTE:THE FOLLOWINGFORMSHALLBE USEDINTHECASEOF CHECKACCOMPANYINGBID Accompanying this proposal is a Certified Check or Cashier’s Check payable to the order of the City of Hemet, hereinafter referred to as "Agency", for N/A dollars($ N/A , this
amount being 10 percent (10%) of the total amount of the bid. This check shall be returned to the undersigned only if either of the following occurs:

A. Ifsaid Bidshall be rejected by the Agency;
B. Ifsaid Bidshall be accepted by the Agency and the Undersigned shall execute and deliver a Contract in the form attached hereto (properly completed in accordance with said Bid) and shall furnish bonds required for his/her/itsfaithful performance of said Contract and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the Contract created‘by acceptance of said Bid.

Otherwise, said check shall become the property of the Agency Said check shall also become the property of the Agency if the Undersigned shall withdraw his/her/itsbid within the period of sixty (60) calendar days after the date set for the opening thereof, unless otherwise required by law, and notwithstanding the award of the Contract to another bidder.

Signature of Bidder Date Signature of Bidder Date
Print name and title Print name and title
(if the Bidder is a corporation, two signatures corporate are required.)

19.G.

m. 10% -—-
avin:
“WWW" Swiss Re Corporate Solution SAME
Zy y He an ez‘A?omeydnAFac!

BIDSECURITYFORM FOR BOND
KNOW ALLBYTHESE PRESENTS:

That the undersigned
Onyx Paving Company, Inc.
(Name of Contractor)
as Principal and the undersigned as Surety are held and firmly bound unto Owner, CITY OF HEMET, a political subdivision of the State of California, as obligee, in the penal sum of (Dollar Amount In WordsI Ten Percent of the Total Amount Bid
Dollars (S I lawful money of the United States of America being at least ten percent (10%) of the aggregate amount of said Principal’s base Bid,for the payment of which, well and truly to be made, we bind ourselves, our successors, executors, administrators, and assigns, jointly and severally, firmly by these presents.

WHEREAS,said Principal is submitting a Bidfor 2024/25CITYWIDESTREET REHABILITATION, 2406
THE CONDITION OF THIS OBLIGATION IS SUCH that if the Bid submitted by the said Principal be accepted and the Contract be awarded to said Principal and said Principal shall within the required periods enter into the Contract so awarded and provide the required Construction Performance Bond, Construction Labor and Material Payment Bond, insurance certificates, and all other endorsements, forms, and documents required under the Instructions to Bidders, then this obligation shall be void, otherwise to remain in full force and effect.

IN WITNESSWHEREOF, the above bounden parties have executed this instrument this 13th day Of Nnvemher 2025.
(Month)
Onyx P Company, Inc.
(Corporate Seal) By
Principal
By s America Insurance Corporation
09‘?o Surety
(Corporate Seal) By