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Attachment 3: Adopted-CIP-FY26-FY30 CIP 5661
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CITY OF HEMET RESOLUTION NO. 2026-XXX 1
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CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2026-xxx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HEMET, CALIFORNIA, ACCEPTING AN
ENVIRONMENTAL PROTECTION AGENCY (EPA) GRANT
AWARD IN THE AMOUNT OF $1,200,000 FOR THE
OAKLAND AND SANTA FE WATER MAIN
REPLACEMENT PROJECT (CIP 5661), CONFIRMING
THE USE OF WATER ENTERPRISE FUND RESOURCES
AS THE REQUIRED LOCAL MATCH, AUTHORIZING THE
ADMINISTRATIVE SERVICES DIRECTOR TO ESTABLISH
APPROPRIATIONS OF $1,200,000 IN FUND 266
MISCELLANEOUS GRANTS, AND AUTHORIZING
EXECUTION OF ALL RELATED DOCUMENTS
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, the City of Hemet (City) owns and operates a municipal water system that provides potable water to residents and businesses throughout the community; and
WHEREAS, the City identified the Oakland and Santa Fe Water Main Replacement Project (CIP 5661) as a high-priority capital improvement necessary to replace aging water transmission infrastructure and improve system reliability; and WHEREAS, in 2022, the City pursued federal Community Project Funding (earmark) support for this project, which was subsequently administered by the United States Environmental Protection Agency (EPA); and
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CITY OF HEMET RESOLUTION NO. 2026-XXX 2
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WHEREAS, on December 16, 2025, the City received formal notification from the EPA of a grant award in the amount of $1,200,000 to support construction activities for CIP 5661; and
WHEREAS, the EPA grant requires a 25 percent local match in the amount of $300,000, which will be funded through previously appropriated Water Enterprise Fund resources (Fund 571) as approved by City Council through adoption of the City’s Capital Improvement Program; and
WHEREAS, the City has completed all applicable environmental review, tribal consultation, and State Historic Preservation Officer (SHPO) coordination requirements associated with the project; and
WHEREAS, acceptance of this grant will allow the City to leverage external funding to advance critical water infrastructure improvements while reducing financial impacts on local ratepayers; and
WHEREAS, the City Council desires to formally accept the EPA grant award and authorizes the City Manager, or designee, to execute all agreements and documents necessary to implement and utilize the grant.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:
SECTION 1. FINDINGS - The recitals set forth above are hereby adopted as findings in support of this Resolution.
SECTION 2. GRANT ACCEPTANCE - The City Council hereby accepts the Environmental Protection Agency grant award in the amount of $1,200,000 for the Oakland and Santa Fe Water Main Replacement Project (CIP 5661).
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CITY OF HEMET RESOLUTION NO. 2026-XXX 3
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SECTION 3. LOCAL MATCH CONFIRMATION - The City Council confirms the use of previously appropriated Water Enterprise Fund resources in the amount of $300,000 (Fund 571) as the required local match for the EPA grant.
SECTION 4. BUDGET AND APPROPRIATIONS - The Administrative Services Director, or designee, is authorized to establish estimated revenue and appropriations of $1,200,000 in Fund 266 Miscellaneous Grants.
SECTION 5. AUTHORIZATION TO EXECUTE DOCUMENTS - The City Manager or designee is authorized to execute all agreements, certifications, and documents required by the Environmental Protection Agency to accept and administer the grant and to take all actions necessary to implement the project in accordance with grant requirements.
SECTION 6. EFFECTIVE DATE - This Resolution shall become effective on January 13, 2026.
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CITY OF HEMET RESOLUTION NO. 2026-XXX 4
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PASSED, APPROVED, AND ADOPTED this 13th day of January, 2026. ____________________________
Linda Krupa, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
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CITY OF HEMET RESOLUTION NO. 2026-XXX 5
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on this 13th day of January, 2026, and was passed by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk
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U.S. ENVIRONMENTAL
PROTECTION AGENCY
Grant Agreement
GRANT NUMBER (FAIN): 97T34701
MODIFICATION NUMBER: 0
PROGRAM CODE: CG
DATE OF AWARD
12/09/2025
TYPE OF ACTION:
New
MAILING DATE
12/12/2025
PAYMENT METHOD:
Reimbursement
ACH#
RECIPIENT TYPE:
Intermunicipal
Send Payment Request to:
Contact EPA RTPFC at: [email protected]
RECIPIENT:
CITY OF HEMET
445 E Florida Ave
Hemet, CA 92543-4209
EIN: 95-6000719
PAYEE:
CITY OF HEMET
445 E Florida Ave
Hemet, CA 92543-4209
PROJECT MANAGER
Noah Rau
445 E Florida Ave
Hemet, CA 92543
[email protected]:
951-765-2360Phone:
EPA PROJECT OFFICER
Nina Odunlami
75 Hawthorne Street, WTR-3-4
San Francisco, CA 94105
[email protected]:
415-972-3669Phone:
EPA GRANT SPECIALIST
Mackenzie Whitby
Grants Branch, MSD-6-1
75 Hawthorne Street
San Francisco, CA 94105
[email protected]:
415-972-3615Phone:
PROJECT TITLE AND DESCRIPTION
Community Grants Program- Oakland and Santa Fe Water Main Replacement See Attachment 1 for project description.
BUDGET PERIOD
11/01/2025 - 10/31/2027
PROJECT PERIOD
11/01/2025 - 10/31/2027
TOTAL BUDGET PERIOD COST
$ 1,500,000.00
TOTAL PROJECT PERIOD COST
$ 1,500,000.00
NOTICE OF AWARD
Based on your Application dated 02/04/2025 including all modifications and amendments, the United States acting by and through the US Environmental Protection Agency (EPA) hereby awards $ 1,200,000.00. EPA agrees to cost-share 80.00% of all approved budget period costs incurred, up to and not exceeding total federal funding of $ 1,200,000.00. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by either: 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award, the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment mailing date. In case of disagreement, and until the disagreement is resolved, the recipient should not draw down on the funds provided by this award/amendment, and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA regulatory and statutory provisions, all terms and conditions of this agreement and any attachments.
ISSUING OFFICE (GRANTS MANAGEMENT OFFICE)
ORGANIZATION / ADDRESS
U.S. EPA, Region 9, U.S. EPA, Region 9 Grants Branch, MSD-6 75 Hawthorne Street
San Francisco, CA 94105
AWARD APPROVAL OFFICE
ORGANIZATION / ADDRESS
U.S. EPA, Region 9, Water Division, WTR-1
R9 - Region 9
75 Hawthorne Street
San Francisco, CA 94105
THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY Digital signature applied by EPA Award Official Morgan Capilla - Acting Grants Management Officer DATE 12/09/2025
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EPA Funding Information
FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL
EPA Amount This Action $ 0 $ 1,200,000 $ 1,200,000
EPA In-Kind Amount $ 0 $ 0 $ 0
Unexpended Prior Year Balance $ 0 $ 0 $ 0
Other Federal Funds $ 0 $ 0 $ 0
Recipient Contribution $ 0 $ 0 $ 0
State Contribution $ 0 $ 0 $ 0
Local Contribution $ 0 $ 300,000 $ 300,000
Other Contribution $ 0 $ 0 $ 0
Allowable Project Cost $ 0 $ 1,500,000 $ 1,500,000
Assistance Program
66.202 - Congressionally Mandated Projects
Statutory Authority
2023 Consolidated Appropriations Act (PL 117-328)
Regulatory Authority
2 CFR 200, 2 CFR 1500 and 40 CFR 33
Fiscal
Site Name Req No FY Approp.
Code
Budget
Organization PRC Object
Class Site/Project Cost
Organization
Obligation /
Deobligation
- 2609W34011 25 E5C 0923DJS 000B81 4192 - - $ 1,200,000 $ 1,200,000
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Budget Summary Page
Table A - Object Class Category
(Non-Construction)
Total Approved Allowable
Budget Period Cost
1. Personnel $ 0
2. Fringe Benefits $ 0
3. Travel $ 0
4. Equipment $ 0
5. Supplies $ 0
6. Contractual $ 0
7. Construction $ 1,500,000
8. Other $ 0
9. Total Direct Charges $ 1,500,000
10. Indirect Costs: 0.00 % Base $ 0
11. Total (Share: Recipient ______ % Federal ______ %)20.00 80.00 $ 1,500,000
12. Total Approved Assistance Amount $ 1,200,000
13. Program Income $ 0
14. Total EPA Amount Awarded This Action $ 1,200,000
15. Total EPA Amount Awarded To Date $ 1,200,000
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Attachment 1 - Project Description
This agreement provides funding to the City of Hemet to implement its project to replace aging water transmission line, in addition to a new distribution line, as directed in the 2023 Consolidated Appropriations Act for this project.
This assistance agreement provides full federal funding in the amount of $1,200,000. Pre-award costs are approved back to 11/01/2025. See terms and conditions.
The activities to be performed includes the installation of the new line as well as decommissioning of the existing line, will be carried out in multiple stages. Workplan activities consist of:
1.Installation
•Excavation: Trenches will be dug along the designated route for the new 16-inch and 8-inch water mains.
•Pipe Installation: Pipes will be aligned, supported, and joined within the trenches. •Backfilling: Trenches will be backfilled, and the soil compacted to restore the area after installation is completed.
2.Construction Staging
•Material Storage: Temporary storage areas for equipment, materials, and pipe segments will be established to ensure efficient workflow.
•Equipment Staging: Construction vehicles and heavy machinery will be stationed strategically to minimize congestion and disturbances in residential and commercial areas.
3.Traffic Control and Safety
•Safety Measures: Temporary traffic controls will be implemented, including clearly marked detours and advance notification of access changes.
•Flaggers and Signals: Flaggers or temporary traffic signals will be deployed as necessary near work zones.
•Additional measures, outlines later on, will be put in place to prevent injury and promote a safe work environment.
4.Main Decommissioning
•Options: The existing 14-inch water mains will be decommissioned after the new lines are tested and operational. Two decommissioning methods are under consideration:
1.Abandonment in Place: Filling the existing line with a specialized slurry mixture.
2.Removal: Cutting, capping, and removing the old mains, with materials hauled to an approved
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recycling facility or disposal site per environmental guidelines. •The final method will be selected by the City based on criteria such as cost and environmental considerations once design work is completed.
Adjustments may be made if the selected contractor proposes a more efficient approach. The anticipated deliverables include the new 16-inch PVC water main and distribution lines will not only enhance system capacity and reliability but also reduce the risks of contamination and service interruptions caused by corroded pipelines.
The expected outcomes include strengthening water infrastructure to provide all communities with safe and reliable water access to meet current demands, protecting public health, and the environment.
The intended beneficiaries include the residents of Hemet City and municipal operations.No subawards are included in this assistance agreement.
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Administrative Conditions
General Terms and Conditions
The recipient agrees to comply with the current EPA general terms and conditions available at: https:
//www.epa.gov/grants/epa-general-terms-and-conditions-effective-october-1-2025-or-later These terms and conditions are in addition to the assurances and certifications made as a part of the award and the terms, conditions, or restrictions cited throughout the award.
The EPA repository for the general terms and conditions by year can be found at: https://www.epa. gov/grants/grant-terms-and-conditions#general
A. Federal Financial Reporting (FFR)
For awards with cumulative project and budget periods greater than 12 months, the recipient will submit an annual FFR (SF 425) covering the period from the project/budget period start date to September 30 of each calendar year to the EPA Finance Center in Research Triangle Park, NC. The annual FFR will be submitted electronically to [email protected] no later than December 30 of the same calendar year. Find additional information at https://www.epa.gov/financial/grants. (Per 2 CFR § 200.344(b), the recipient must submit the Final FFR to [email protected] within 120 days after the end of the project period.)
B. Procurement
The recipient will ensure all procurement transactions will be conducted in a manner providing full and open competition consistent with 2 CFR § 200.319. In accordance with 2 CFR § 200.324, the recipient and subawardee(s) must perform a cost or price analysis in connection with applicable procurement actions, including contract modifications. State and Tribal government entities must follow procurement standards as outlined in 2 CFR § 200.317.
C. Indirect Costs
The Cost Principles under 2 CFR Part 200, Subpart E apply to this award. Since there are no indirect costs included in the assistance budget, they are not allowable under this Assistance Agreement.
D. Prior Approval of Payments for EPA Community Grants Payment Requests are to be completed on Standard Form 270, "Request for Advance or Reimbursement" and submitted to the EPA Grants Branch with a copy to the EPA Project Officer. This form and instructions for completing it can be found at https://www.epa.gov/grants/epa-grantee-forms.
The requests will report cumulative expenditures both (federal and non-federal) incurred under the grant.
EPA will approve payments for allowable expenditures at the ratio shown in the latest Agreement.
Under this payment mechanism, the recipient submits for EPA approval the Standard Form 270 along with supporting cost documentation via email to [email protected], the EPA Project Officer, and the EPA Grants Specialist listed on this award document. Attachments must be submitted in pdf or other acceptable software format (e.g., DocuSign) and the Standard Form 270 must be electronically or digitally signed by your organization's authorized representative or their designee in accordance with
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EPA's Recipient/Applicant Information Notice (RAIN), Establishment of Standards for Submission of Administrative and Financial Assistance Agreement Forms/Documents with Electronic or Digital Signatures by Email. Documentation to support costs claimed for reimbursement include copies of bills (vouchers, invoices, etc.), along with a description of services rendered, time spent, and charges. The table below provides examples of acceptable documentation.
When transmitting documents to EPA, the recipient must take reasonable cybersecurity and other measures to safeguard information including protected personally identifiable information (PII) and other types of sensitive information (2 CFR § 200.303(e)). Also, as a reminder, please refer to the Grant- Specific Programmatic Terms and Conditions of this award for additional information regarding procurement documentation submission requirements.
After review and written notification of EPA's approval, the recipient will request funds via the U.S.
Treasury's Automated Standard Application for Payment (ASAP) system for 80% of the total allowable expenditures shown on the Standard Form 270 (i.e., the Federal share) for the period covered by the request. EPA may pay 100% of the allowable expenditures reported for the period of the request for grants for which the cost share requirement has been waived by EPA. Payment for costs approved by EPA and authorized for drawdown by the recipient via the ASAP System will be credited to the recipient's designated financial institution (See Financial Information in the EPA General Terms and Conditions applicable to this award). Any questioned or disallowed costs will be detailed in writing by EPA's Grants Management Officer.
SUPPORTING DOCUMENTATION BY BUDGET CATEGORY
BUDGET CATEGORY ACCEPTABLE DOCUMENTATION
1. PERSONNEL-- (For both EPA-funded
and non-EPA funded employees whose
services will count towards the recipient's
cost share) Records must: - meet the
requirements in 2 CFR § 200.430(g) for
producing accurate information regarding
actual hours an employee worked
performing the EPA agreement.- reflect
100% of actual hours worked daily and the
projects, programs or activities worked, not
estimated amounts or percentages. They
must also reflect non-working hours used
during the pay period. - be certified by an
appropriate recipient manager indicating that
the hours shown as worked in support of the
EPA assistance agreement were actually
spent on activities approved and eligible
under the agreement for which the costs are
claimed- contain names of employees
charging time to the agreement, with explicit
indication of number of hours charged, the
hourly rate, and the total amount thereof
charged.
1a. Working Hours - copies of time sheets or equivalent personnel activity reports
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1b. Non-Working Hours-- (e.g., sick leave,
annual leave, holiday pay, etc.) being
charged to the agreement if not covered by
a leave rate or included in fringe benefits.
- a schedule or report showing the non-
working hour cost calculations and amounts
claimed, including the applicable accruals
and distribution methodologies for the
periods used in the calculations.
2. FRINGE BENEFITS-- if applicable,
approved fringe rate or actual costs per
employee.
- a schedule or report showing the fringe
benefit cost calculations per employee, per
pay period being claimed for payment and
charged to the assistance
agreement. Individual items included in
approved fringe benefit rates must be
identified.
3. INDIRECT COSTS-- Either an approved
indirect cost rate agreement covering the
period for the indirect costs being claimed,
or otherwise approved to use the 15% de
minimis rate. See the General Terms and
Conditions for additional information.
- a schedule or report showing the indirect
costs calculations and amounts claimed and
charged to the assistance agreement,
including the applicable rates and cost basis
for the periods used in the calculations.
4. TRAVEL-- Note: First class/business
class travel costs are not allowable.
- listing of trips taken, trip dates, location,
purpose, and actual costs incurred.- copy of
signed and dated authorization documents
for each trip. - written certification by
employee's supervisor or other authorized
official that the trip took place.- copy of
signed and dated travel vouchers showing
actual expenditures
5. EQUIPMENT-- Records must show
equipment items, quantity, unit cost, and
total amount consistent with the PO and
RFP.
- copy of procurement requests- copy of
vendor invoices- quotes or bid
announcements as required
6. SUPPLIES
- invoices showing supply items, quantity,
unit cost, and total amount consistent with
the Purchase Order.- copy of procurement
requests- copy of vendor invoices- quotes or
bid announcements as required
7. CONTRACTUAL-- The contract
agreement must include all applicable
clauses stipulated at 2 CFR § 200.327 and
Appendix II. NOTE: Per the grant-specific
Programmatic Terms and Conditions of the
award, all contracts should have already
been reviewed and approved by the EPA
project officer.Contracts for Architectural and
Engineering services are included in this
category.The costs for consultant
compensation that are charged to the EPA
assistance agreement (including cost
shares) must not exceed the consultant cap
(Level IV of the Executive Schedule) as
- documents showing quotes or bid
announcements as required.- evidence of
the selection decision and a cost and price
analysis- copy of contractor invoices
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described at 2 CFR § 1500.10
8. CONSTRUCTION-- This category
includes contracts for general construction
and other contractor costs for activities
described in EPA's DBE Rule at 40 CFR §
33.103
- documents showing quotes or bid
announcements as applicable.- evidence of
the selection decision and a cost and price
analysis- copy of contractor and vendor
invoices
9. OTHER-- If subaward costs are being
claimed, a copy of the executed subaward
agreement must be provided. The subaward
agreement must comply with the
requirements of the subaward term and
condition of the EPA award and 2 CFR §§
200.331 and 200.332.
- invoices showing items, quantity, unit cost,
and total amount. As applicable, ensure
there are:- copies of procurement requests-
copy of vendor invoices- quotes or bid
announcements as required- documentation
of participant support cost payments
approved in the budget- cost
Calculations/Allocations of shared costs like
rent, utilities, etc.
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Programmatic Conditions
a. Performance Reporting (2 CFR 200.329)
The recipient agrees to submit performance reports to the EPA Project Officer on a semi-annual basis, no later than April 30 and October 30 of each year. The final performance report must be submitted no later than 120 calendar days after the period of performance.
Performance reports must relate financial data and project or program accomplishments to performance goals and objectives and include brief information on each of the following areas, as applicable:
1) a comparison of accomplishments to the outputs/outcomes established in the assistance agreement workplan for the reporting period;
2) explanations on why established outputs/outcomes were not met; and 3) additional information, analysis, and explanation of cost overruns or higher-than-expected unit costs.
Additionally, the recipient agrees to notify the EPA when a significant development occurs that could impact the award. Significant developments include events that enable meeting milestones and objectives sooner or at less cost than anticipated or that produce different beneficial results than originally planned. Significant developments also include problems, delays, or adverse conditions which will impact the ability to meet the milestones or objectives of the award, including outputs/outcomes specified in the assistance agreement work plan. If the significant developments negatively impact the award, the recipient must include information on their plan for corrective action and any assistance needed to resolve the situation.
b. Project Changes (2 CFR 200.308)
Consistent with 2 CFR 200.308, the recipient must request prior written approval from EPA for the following program and budget-related reasons, including but not limited to: changes which alter the project performance standards; changes in the scope or objectives of the project (even if there is no associated budget revision requiring prior written approval) or substantially altering the design of the project; changes in key personnel (including employees and contractors) that are identified by name or position in the Federal award; the disengagement from a project for more than three months, or a 25% reduction in time and effort devoted to the Federal award over the course of the period of performance, by the approved project director or principal investigator; the inclusion, unless waived by the EPA, of costs that require prior approval in accordance with subpart E to 2 CFR Part 200 as applicable; the transfer funds between construction and non-construction budget categories; significantly delaying or accelerating the project schedule; or substantially altering the facilities plan, design drawings and specifications, or the location, size, capacity, or quality of any major part of the project. Note, depending on the type of change, the Agency Award Official or Grant Management Officer may need to make the final determination.
c. Right of Access (2 CFR 200.337)
EPA will have access to all records which are pertinent to the assistance agreement (including fiscal, procurement, and engineering data and files), and EPA may conduct site visits and inspections related to progress of the assistance agreement workplan activities. This term and condition supplements the
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requirements in the “Access to Records” General Term and Condition. • Procurement Document Submission
(1) With the exception of projects that qualify for the procurement flexibilities in the FY 2024 Consolidated Appropriations Act (P.L. 118-42) discussed below in term and condition D. Procurement, the recipient shall submit a copy of all proposed and/or executed contracts for services (including professional and construction), supplies, and equipment over $250,000 to the EPA Project Officer for review. The submittal of the proposed and/or executed contracts must include procurement records. (a) Recipient agrees to submit plans and specifications, requests for proposals, invitations for bids, scopes of work, and/or plans and specifications to the EPA Project Officer for review prior to advertising for bids, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun. Recipient will also submit any addenda to these documents to the EPA Project Officer for review prior to the opening of bids, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun.
(b) Recipient agrees to submit to the EPA Project Officer, within ten calendar days after a bid opening, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun, the bid package of the lowest responsive, responsible bidder for review prior to the award of a contract, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun. The bid package will include a bid tabulation, a copy of the proof of advertising, the bid bond of the low bidder, the Minority Business Enterprise (MBE) / Women's Business Enterprise (WBE) proposed utilization by the low bidder with a statement from Recipient that the efforts taken by the low bidder meet the statutory/regulatory requirements, and the recommendation to award a contract to the low bidder. (c) Recipient agrees to submit to the EPA Project Officer for review any proposed and/or executed contract for services, such as architectural/engineering or grant management or construction, prior to signing each contract, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun, as well as any change orders executed after the award of the contract. A description of the process used to procure those services will also be submitted. To be accepted as allowable project costs, such procurements/contracts must comply with all statutory and regulatory requirements, including 40 U.S.C. 1101 et seq. (the Brooks Act) or an equivalent State qualifications-based procurement requirement, as applicable; 2 CFR Part 200; 2 CFR Part 1500; and/or 40 CFR Part 33. (2) Recipients that qualify for the procurement flexibilities discussed below in term and condition D.
Procurement, must provide to the EPA upon request solicitation documents (e.g., Request for Proposals or Request for Qualifications), contracts, and/or any other pertinent documents relating to the process used to enter the contract.
(3) All recipients, to include those that qualify for the procurement flexibilities in the FY 2024 Consolidated Appropriations Act (P.L. 118-42) discussed below in term and condition D. Procurement must comply with the requirements in the Davis-Bacon Act, American Iron and Steel (AIS), and Build America, Buy America (BABA) in any procurements and resulting contracts as applicable. These requirements include incorporating the appropriate prevailing wage determinations and AIS/BABA in the solicitation documents.
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d. Procurement
The FY 2024 Consolidated Appropriations Act (P.L. 118-42), which was signed into law on March 9, 2024, states:
Provided further, That the funds made available under this heading for Community Project Funding/Congressionally Directed Spending grants in this or prior appropriations Acts are not subject to compliance with Federal procurement requirements for competition and methods of procurement applicable to Federal financial assistance, if a Community Project Funding/Congressionally Directed Spending recipient has procured services or products through contracts entered into prior to the date of enactment of this legislation that complied with state and/or local laws governing competition.
This provision was carried forward in the FY 2025 Full-Year Continuing Appropriations and Extensions Act (P.L. 119-4). Accordingly, “prior to the date of enactment of this legislation” means contracts entered into prior to March 15, 2025.
(a) Recipients with projects identified in the FY 2024 or prior (i.e., FY 2022 and FY 2023) Appropriations Acts are not subject to compliance with Federal procurement requirements for competition and methods of procurement applicable to Federal financial assistance if the recipient has:
procured services or products through contracts entered into prior to March 15, 2025; and
complied with state and/or local laws governing competition (including laws/policies relating to participation by disadvantaged business enterprises or equivalent, as applicable, and method of procurement).
The recipient must provide a written statement to the EPA Project Officer affirming any contracts entered into prior to March 15, 2025, complied with state and/or local laws governing competition (including laws/policies relating to participation by disadvantaged business enterprises or equivalent as applicable, and method of procurement). The statement must also include the date the contracts were entered into.
The contract will be considered covered by the provision upon receipt of written confirmation from EPA.
The recipient must retain documentation (e.g., solicitation documents, procurement certifications from state and/or local officials) demonstrating compliance of such contracts with state and/or local laws governing competition, including such laws relating to participation by disadvantaged business enterprises or equivalent as applicable.
(a)(1) Contract Amendments after March 15, 2025, and FY 2024 Procurement Flexibility Recipients with projects identified in the FY 2024 or prior (i.e., FY 2022 and FY 2023) Appropriations Acts may not be subject to compliance with Federal procurement requirements for competition and methods of procurement applicable to Federal financial assistance (with the exception noted below in paragraph (a)(2) for contract modifications over the Simplified Acquisition Threshold in effect at the time of award) for contract amendments that occur after March 15, 2025, if the recipient has:
(i) procured services or products through contracts entered into prior to March 15, 2025; (ii) entered into said contracts in compliance with state and/or local laws governing competition
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(including laws/policies relating to participation by disadvantaged business enterprises or equivalent, as applicable, and method of procurement); and (iii) complied with state and/or local laws relating to contract amendments as applicable.
The recipient must provide a written statement to the EPA Project Officer affirming any contracts entered into prior to March 15, 2025, and contract amendments after that date, complied with state and/or local laws governing competition (including laws/policies relating to participation by disadvantaged business enterprises or equivalent as applicable, and method of procurement). The statement must also include the date the contracts and contract amendments were entered into. The contracts and contract amendments will be considered covered by the provision upon receipt of written confirmation from EPA.
The recipient must retain documentation (e.g., solicitation documents, procurement certifications from state and/or local officials) demonstrating compliance of such contracts and amendments with state and/or local laws governing competition, including such laws relating to participation by disadvantaged business enterprises or equivalent as applicable.
(2) Consistent with 2 CFR 200.324, the recipient further agrees that for all contract modifications/amendments in excess of the Simplified Acquisition Threshold in effect at the time of award, the recipient will perform a cost or price analysis. (b) All other recipients who do not qualify for the procurement flexibilities discussed in section (a) must procure all services (professional, construction, etc.), supplies, and equipment awarded under this grant in accordance with all applicable federal requirements, including: 40 U.S.C. 1101 et seq. (the Brooks Act) or an equivalent State qualifications-based procurement requirement, as applicable; 2 CFR Part 200; 2 CFR Part 1500; and/or 40 CFR Part 33. This includes all services (professional, construction, etc.), supplies, and equipment for which costs are approved as preaward costs.
Further, and consistent with 33 U.S.C. §1382(b)(4), this T&C applies only if the following activities are involved, “program management, construction management, feasibility studies, preliminary engineering, design, engineering, surveying, mapping, or architectural related services shall be negotiated in the same manner as a contract for architectural and engineering services.” (c) Recipient must comply with the procurement processes for architectural and engineering (A/E) services as described in 40 U.S.C. 1101 et seq., or an equivalent State qualifications-based requirement.
Where equivalent State qualifications-based requirements are complied with, the source of the requirement (e.g., existing State legislation or regulation, etc.) must be stated, and a certification from the Governor of the State that the State's A/E procurement requirements are equivalent to 40 U.S.C. 1101 et seq. must accompany the grant application. In lieu of a certification from the Governor, the Attorney General's certification submitted with each grant application may include this certification. The requirements of 40 U.S.C. 1101 et seq. include:
•Public announcement of the solicitation (e.g., public announcement of a Request for Qualifications);
•Evaluation and ranking of the submitted qualifications statements based on established, publicly available criteria (e.g., criteria identified in the solicitation);
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Evaluation criteria should be based on demonstrated competence and qualifications for the type of professional services required (e.g., past performance, specialized experience, and technical competence in the type of work required); •Discussion with at least three firms to consider anticipated concepts and compare alternative methods for furnishing services;
•Selection of at least three firms considered to be the most highly qualified to provide the services required; and
•Contract negotiation with the most highly qualified firm to determine compensation that is fair and reasonable based on a clear understanding of the project scope, complexity, professional nature, and the estimated value of the services to be rendered; In the event that the recipient is unable to negotiate a satisfactory contract with the firm, the recipient shall formally terminate negotiations and then undertake negotiations with the next most qualified of the selected firms, continuing the process until an agreement is reached. If the recipient is unable to negotiate a satisfactory contract with any of the selected firms, the agency head shall select additional firms in order of their competence and qualification and continue negotiations in accordance with this section until an agreement is reached.
In the event that the State has no existing equivalent qualifications-based requirement for procurement, the federal requirements in 40 U.S.C. 1101 et seq. apply. (d) All recipients, to include those that qualify for the procurement flexibilities discussed in section (a), must comply with the requirements in the Davis-Bacon Act, American Iron and Steel (AIS), and Build America, Buy America (BABA) in any procurements and resulting contracts as applicable. These requirements include incorporating the appropriate prevailing wage determinations and AIS/BABA in the solicitation documents.
e. Cybersecurity Condition
Cybersecurity Grant Condition for Other Recipients, Including Intertribal Consortia and Non-profit Organizations
(a) The recipient agrees that when collecting and managing environmental data under this assistance agreement, it will protect the data by following all applicable State or Tribal law cybersecurity requirements.
(b) (1) EPA must ensure that any connections between the recipient's network or information system and EPA networks used by the recipient to transfer data under this agreement, are secure. For purposes of this Section, a connection is defined as a dedicated persistent interface between an Agency IT system and an external IT system for the purpose of transferring information. Transitory, user-controlled connections such as website browsing are excluded from this definition.
If the recipient's connections as defined above do not go through the Environmental Information Exchange Network or EPA's Central Data Exchange, the recipient will contact the EPA Project Officer no later than 90 days after the date of this award and work with the designated Regional/Headquarters
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Information Security Officer to ensure that the connections meet EPA security requirements, including entering into Interconnection Service Agreements as appropriate. This condition does not apply to manual entry of data by the recipient into systems operated and used by EPA's regulatory programs for the submission of reporting and/or compliance data.
(2) The recipient agrees that any subawards it makes, under this agreement will require the subrecipient to comply with the requirements in (b)(1) if the subrecipient's network or information system is connected to EPA networks to transfer data to the Agency using systems other than the Environmental Information Exchange Network or EPA's Central Data Exchange. The recipient will be in compliance with this condition: (i) by including this requirement in subaward agreements; and (ii) during subrecipient monitoring deemed necessary by the recipient under 2 CFR 200.332(e), by inquiring whether the subrecipient has contacted the EPA Project Officer. Nothing in this condition requires the recipient to contact the EPA Project Officer on behalf of a subrecipient or to be involved in the negotiation of an Interconnection Service Agreement between the subrecipient and EPA. f. Signage
The FY 2022 Consolidated Appropriations Act (Pub. Law 117-103), FY 2023 Consolidated Appropriations Act (Pub. Law 117- 328), and FY 2024 Consolidated Appropriations Act (Pub. Law 118- 42) provide that those federal requirements that would apply to a Clean Water State Revolving Fund (CWSRF) or Drinking Water State Revolving Fund (DWSRF) project grant recipient shall apply to a grantee receiving a Community Grant. Consequently, these Appropriations Acts extend Signage requirements applicable to SRF projects to Community Grants. The recipient agrees to comply with the SRF Signage Guidelines in order to enhance public awareness of EPA assistance agreements nationwide.
Basic Requirements
Recipients should note that they have the option of selecting different implementation options depending on the location, project type, and available resources. The costs of compliance with the signage requirements are allowable under the grant, provided the costs are reasonable.
Summary of Options
The SRF Signage Guidelines present a number of options which communities can explore to implement EPA's signage policy. The option selected should meet all of the Basic Requirements above while remaining cost-effective and accessible to a broad audience. The following strategies are acceptable options for communities to follow:
Standard signage
• Posters or wall signage in a public building or location • Newspaper or periodical advertisement for project construction, groundbreaking ceremony, or operation of the new or improved facility
• Online signage placed on community website or social media outlet • Press release
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Each of these options is described in more detail in the sections below.
Implementation Option: Standard Signage
EPA recommends that large projects that involve significant expansion or construction of a new facility elect to publicize through standard signage. This option should be selected for projects where the sign would be near a major road or thoroughfare or where the facility is in a location at which this would effectively publicize the upgrades. Some facilities will not find this an appropriate or cost-effective solution. For example, investing in a large road sign for a facility that is located in a rural area or where access is limited to a smaller service road would likely not be an optimal solution.
Signs can also be located away from the project site if there is another reasonable alternative. For example, a community may elect to place a sign advertising the project near a body of water that receives discharge from a particular facility.
Recipients selecting projects that will implement this requirement through use of a traditional sign should ensure the following are included:
• The name of the facility, project, and community
• Project cost (total grant award amount, i.e., federal share plus recipient contribution) • The EPA and Recipient logos (EPA logo may only be used on a sign) If the EPA logo is displayed along with logos of other participating entities, the EPA logo must not be displayed in a manner that implies that EPA itself is conducting the project. Instead, the EPA logo must be accompanied with a statement indicating that the recipient received financial assistance from EPA for the project. As provided in the sign specifications from the EPA Office of Public Affairs (OPA), the EPA logo is the identifier for assistance agreement projects. Recipients are responsible to comply with the sign specifications provided by the OPA, available at https://www.epa.gov/grants/epa-logo-seal- specifications-signage-produced-epa-assistance-agreement-recipients. To obtain the appropriate EPA logo graphic file, the recipient should send a request directly to OPA and include the EPA Project Officer in the communication; contact information can be found at https://www.epa.gov/aboutepa/using-epa- seal-and-logo#download.
Implementation Option: Posters, Brochures, and/or Pamphlets Smaller projects, projects located in rural areas, and other efforts may find that it is more cost-effective and practical to advertise efforts through creation of a poster or smaller sign. If the project involves nonpoint source or green infrastructure components, those can be described at the discretion of the recipient.
The poster or brochure and acknowledgement should be visible, as well as a website or other source of information for individuals that may be curious about the Community Grants program. The recipient may also implement this option as a short pamphlet that is placed in one of the locations noted below for community members to read.
Posters, brochures, and/or pamphlets should be placed in a public location that is accessible to a wide audience of community members. This can include, but is not limited to:
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• Town or City Hall
• Community Center
• Locally owned or operated park or recreational facility • Public Library
• County/municipal government facilities
• Court house or other public meeting space
Given the low cost for producing multiple copies of the same poster, brochure, and/or pamphlet, communities can explore options for displaying these posters in several locations simultaneously. This would achieve the overall objective of reaching a broad audience and publicizing the project.
Projects that will implement this requirement through use of posters, brochures, and/or pamphlets should ensure the following are included:
• Name of facility, project, and community
• Project is wholly or partially funded with EPA funding • Brief description of project
• Brief description of the water quality benefits the project will achieve Implementation Option: Newsletters, Periodicals, and/or Press Releases For communities where there is no suitable public space or where advertisement through signage is unlikely to reach community members effectively, projects can be advertised in a community newsletter or similar periodical. States can use guidelines from their standard public notice practices. For new construction, if a groundbreaking ceremony is to be held, an announcement could publicize or accompany publicity for this event.
In some cases, it may be appropriate for the recipient to issue a formal press release announcing construction of a new facility. Distributing a single prepared statement concisely summarizing the project purpose and the joint funding from EPA and community resources can reach a wide audience as the statement goes through multiple news outlets.
If the recipient decides on a public and/or media event to publicize the accomplishment of significant events related to the project as a result of EPA support, the recipient must provide EPA with at least ten working days' notice of the event and the opportunity to attend and participate in the event.
Recipients that will implement this requirement through use of a newsletter, periodical, or press release should ensure the following are included:
• Name of facility, project, and community
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• Project is wholly or partially funded with EPA funding • Brief description of the project
• Brief listing of water quality benefits to be achieved Implementation Option: Inserts and/or Pamphlets in Water/Sewer Bills Utilities can consider including a single-page insert within water and sewer bills that are mailed to residents and users in the affected community. This approach would effectively publicize the project to those individuals directly benefitting from the project. The flyer or insert could emphasize the environmental and public health benefits to the community.
Recipients that will implement this requirement through use of inserts and/or pamphlets in water/sewer bills should ensure the following are included:
• Name of facility, project, and community
• Project is wholly or partially funded with EPA funding • Brief description of the project
• Brief listing of water quality benefits to be achieved Implementation Option: Online and/or Social Media Publicity Many communities are increasingly finding that the internet is the most cost-effective approach to publicizing their projects and reaching a broad audience of stakeholders. Online “signage” should follow the minimum information guidelines above and may appear on the town, community, and/or facility website if available. In some cases, communities may be active on social media sites such as Facebook or X, formally known as Twitter. These can be used as an opportunity for publicizing projects and information about how EPA funds are being used in the community.
These online announcements/notices may be appropriate for settings where physical signage would not be visible to a wide audience. They can be a more cost-effective option than traditional signs or publicity in print media outlets. This option may be most useful where the community's website is a well- recognized source of information for its residents.
In the case of some projects, such as nonpoint source, there might be additional opportunities for online publicity through partner agencies or organizations. This could take place either on the organization's website or through other social media outlets.
Projects that will implement this requirement through use of online and/or social media publicity should ensure the following are included:
• Name of facility, project, and community
• Project was wholly or partially funded with EPA funding
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• Brief description of the project
• Brief listing of water quality benefits to be achieved Suggested Language for Alternate Options
For any of the alternate implementation options listed above, recipients have discretion to structure their signage as they see appropriate. The language below is offered as an option for use in posters, pamphlets, brochures, press releases, and/or online materials. Communities may consider using the following:
“Construction of upgrades and improvements to the [Name of Facility, Project Location, or WWTP] were financed by the grant funding administered by the U.S. Environmental Protection Agency (EPA). EPA's Community Grant Program. This project will (description of project) and will provide water quality benefits [details specifying particular benefits] for community residents and businesses in and near (name of town, city, and/or water body or watershed to benefit from project.) For projects in certain areas, recipients should consider whether it is appropriate to include additional details about the project. Specific benefits, such as reduction of CSO events, lessening of nutrient pollution, reducing contaminant levels or water pumping costs, or improvements to a particular water body, may be of interest to community residents. In these cases, including additional detail would further serve to showcase positive efforts financed by EPA. Additionally, recipients may elect to detail improvements in energy efficiency or water conservation achieved by project upgrades. If the project includes green infrastructure components such as rain gardens and green roofs that have environmental and aesthetic benefits to the community, these can be described briefly as well. Again, this additional information can be included at the discretion of the recipient when it is appropriate, given the project type, location, and the type of signage or publicity effort selected. g. Public or Media Events
The recipient will notify the EPA Project Officer listed in this award document of public or media events publicizing the accomplishment of significant events related to the project as a result of EPA support and provide the opportunity for attendance and participation by federal representatives with at least ten working days notice.
h. Federal Cross-cutting Requirements/Other Applicable Federal Laws Recipient must comply with federal cross-cutting requirements as well as other applicable federal laws as provided in EPA's Community Grants Program Final Implementation Guidance. For additional information on cross-cutting requirements, as well as applicability for recipients and subrecipients, visit https://www.epa.gov/grants/epa-subaward-cross-cutter-requirements. i. American Iron and Steel (AIS)
AIS requirements apply to this award agreement based on the directive Congressional language in the FY 2022, FY 2023, and FY 2024 Consolidated Appropriations Acts' (i.e., “Applicable Federal requirements that would apply to a Clean Water State Revolving Fund or Drinking Water State Revolving Fund project grant recipient shall apply to a grantee receiving a CPF grant under this section"). AIS requirements apply to State Revolving Fund assistance agreements signed on or after January 17, 2014,
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including all treatment works projects funded by a CWSRF assistance agreement and all public water system projects funded by a DWSRF assistance agreement. (a) Definitions. As used in this award term and condition— (1) “iron and steel products” mean the following products made primarily of iron or steel, where “primarily” means 50% or greater iron/steel, measured by materials costs: lined or unlined pipes and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe clamps and restraints, valves, structural steel, reinforced precast concrete, and ferrous construction materials.
(2) “steel” means an alloy that includes at least 50 percent iron, between .02 and 2 percent carbon, and may include other elements.
(b) Domestic preference.
(1) This award term and condition requires that all iron and steel products used for a project for the construction, alteration, maintenance or repair of a public water system or treatment work are produced in the United States except as provided in paragraph (b)(2) of this section and condition. “Produced in the United States means all manufacturing processes, beginning with initial melting, must occur in the United States.
(2) This requirement shall not apply in any case or category of cases in which the Administrator of the Environmental Protection Agency finds that—
(i) applying the requirement would be inconsistent with the public interest; (ii) iron and steel products are not produced in the United States in sufficient and reasonably available quantities and of a satisfactory quality; or (iii) inclusion of iron and steel products produced in the United States will increase the cost of the overall project by more than 25 percent.
(3) The Build America, Buy America (BABA) Act requirements do not supersede the AIS requirements, and both provisions still apply and work in conjunction. Compliance with AIS requirements meets the BABA requirements for iron and steel. (c) Request for a Waiver under (b)(2) of this section
(1) Any recipient request to use foreign iron or steel products in accordance with paragraph (b)(2) of this section shall include adequate information for federal Government evaluation of the request, including—
(i) A description of the foreign and domestic iron and/or steel, ; (ii) Unit of measure;
(iii) Quantity;
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(iv) Cost;
(v) Time of delivery or availability;
(vi) Location of the project;
(vii) Name and address of the proposed supplier; and
(viii) A detailed justification of the reason for use of foreign iron or steel products cited in accordance with paragraph (b)(2) of this section.
(2) If the Administrator receives a request for a waiver under this section, the waiver request shall be made available to the public for at least 15 days prior to making a finding based on the request.
(3) Unless the Administrator issues a waiver of this term, use of foreign iron and steel products is noncompliant with Section 608 of the Clean Water Act and Section 1452(a)(4) of the Safe Drinking Water Act.
(d) This term and condition shall be applied in a manner consistent with United States obligations under international agreements.
j. Build America, Buy America Act (BABA)
This term and condition supplements the “Build America, Buy America” term and condition included in EPA's General Terms and Conditions.
(a) Definitions.
For legal definitions and sourcing requirements, the recipient must consult the EPA Build America, Buy America website, 2 CFR Part 184, and the Office of Management and Budget's (OMB) Memorandum M- 24-02 Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure.
(b) Waiver Request.
(1) When necessary, recipients may apply for a waiver from these requirements. (2) A request to waive the application of the domestic content procurement preference must be in writing and submitted following the waiver instructions under the Water Programs section athttps://www.epa. gov/baba/build-america-buy-america-baba-epa-programs.
(3) Waiver requests are subject to public comment for at least 15 days prior to making a finding based on the request.
(4) Waiver requests are subject to review by the Office of Management and Budget's Made in America Office.
(5) There may be instances where an award qualifies, in whole or in part, for an existing waiver
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described athttps://www.epa.gov/baba/build-america-buy-america-baba-approved-waivers . (6) The U.S. Environmental Protection Agency may grant a waiver based upon one of the exceptions as established in Section 70914(b) of the Infrastructure Investment and Jobs Act and further described in the Office of Management and Budget Memorandum M-24-02. (7) Any recipient waiver request to use foreign iron, steel, manufactured products, and/or construction materials in an infrastructure project shall include adequate information for the Federal Government evaluation of the request, including—
i. The Federal Award Identification Number (FAIN);
ii Location and description of the project;
iii. Total cost of infrastructure expenditures, including federal and non-federal funds, as well as the source of any additional federal funds, if any;
iv. List of iron or steel item(s), manufactured products, and construction material(s) proposed to be excepted from Buy America requirements, including name, cost, country(ies) of origin (if known), relevant Product Services Code (PSC) and North American Industry Classification System (NAICS) code for each, unit of measure, quantity, time of delivery or availability, and name and address of the proposed supplier;
v. Project schedule including earliest targeted installation dates of items requested to be waived; vi. A detailed justification of the reason for use of foreign iron, steel, manufactured products, and/or construction materials;
vii. Recipient's Unique Entity Identifier (UEI);
vii. Anticipated impact if no waiver is issued; and
viii. A certification that the federal official or assistance recipient made a good faith effort to solicit bids for domestic products supported by terms included in requests for proposals, contracts, and nonproprietary communications with the prime contractor. (8) Unless a waiver applies, use of foreign iron, steel, manufactured products, and/or construction materials that are consumed in, incorporated into, or affixed to an infrastructure project is noncompliant with this term and condition pursuant to the Infrastructure Investment and Jobs Act, Pub. L. No. 117-58, including Build America, Buy America Act, Pub. L. No. 117-58 §§70901-52. (c) Waiver Evidence Submission.
(1) The recipient must maintain documentation of any use of materials which are considered de minimis and are covered by an existing waiver (e.g. miscellaneous, generally low-cost products that are essential for construction and are incorporated into the physical structure of the project) with grant project files for a period of three years from the date of submission of the final expenditure report, in accordance with 2 CFR 200.334.
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(2) If the recipient seeks coverage under an existing general applicability BABA waiver, the recipient agrees to submit available evidence to the EPA Project Officer to support such a determination as identified in the BABA waiver. The recipient shall maintain this evidence with grant project files for a period of three years from the date of submission of the final expenditure report, in accordance with 2 CFR 200.334.
k. Environmental Review
In accordance with the requirements of the National Environmental Policy Act, EPA has issued a categorical exclusion for this project in accordance with provisions in 40 CFR Part 6. If EPA determines that a categorical exclusion is not appropriate for this project, the recipient agrees to submit information necessary for EPA to prepare an Environmental Assessment and issue a Finding of No Significant Impact. If the scope of the project changes, the recipient understands that additional environmental review may be necessary.
l. Davis-Bacon Labor Standards
1. Program Applicability
Program Name: Community Grants Programa.
Statutes requiring compliance with Davis-Bacon:b.
Consolidated Appropriations Act, 2022 (P.L. 117-103);
Consolidated Appropriations Act, 2023 (P.L. 117-328); and
Consolidated Appropriations Act, 2024 (P.L. 118-42)
Activities subject to Davis-Bacon:c.
For Community Grants Projects that are inclusive of CWSRF-eligible activities: Treatment works constructed in whole or in part with assistance made available by the FY 2022, FY 2023, and/or FY 2024 Consolidated Appropriations Acts discussed in section b.
For Community Grants Projects that are inclusive of DWSRF-eligible activities: Any construction project carried out in whole or part with assistance made available by the FY 2022, FY 2023, and/or FY 2024 Consolidated Appropriations Acts discussed in section b.
The recipient must work with the appropriate authorities to determine wage classifications for the specific project(s) or activities subject to Davis Bacon under this grant (or cooperative agreement).
d.
2. Davis-Bacon and Related Acts
Davis-Bacon and Related Acts (DBRA) is a collection of labor standards provisions administered by the Department of Labor, that are applicable to grants involving construction. These labor standards include
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the:
Davis-Bacon Act, which requires payment of prevailing wage rates for laborers and mechanics on construction contracts of $2,000 or more;
Copeland “Anti-Kickback” Act, which prohibits a contractor or subcontractor from inducing an employee into giving up any part of the compensation to which he or she is entitled; and
Contract Work Hours and Safety Standards Act, which requires overtime wages to be paid for over 40 hours of work per week, under contracts in excess of $100,000
3. Recipient Responsibilities When Entering Into and Managing Contracts:
a. Solicitation and Contract Requirements:
i. Include the Correct Wage Determinations in Bid Solicitations and Contracts:
Recipients are responsible for complying with the procedures provided in 29 CFR 1.6 when soliciting bids and awarding contracts.
ii. Include DBRA Requirements in All Contracts: Include the following text on all contracts under this grant:
“By accepting this contract, the contractor acknowledges and agrees to the terms provided in the DBRA Requirements for Contractors and Subcontractors Under EPA Grants.”
b. After Award of Contract:
i. Approve and Submit Requests for Additional Wages Rates: Work with contractors to request additional wage rates if required for contracts under this grant, as provided in 29 CFR 5.5(a)(1)(iii).
ii. Provide Oversight of Contractors to Ensure Compliance with DBRA Provisions:
Ensure contractor compliance with the terms of the contract, as required by 29 CFR 5.6.
4. Recipient Responsibilities When Establishing and Managing Additional Subawards:
a. Include DBRA Requirements in All Subawards (including Loans):
Include the following text on all subawards under this grant:
“By accepting this award, the EPA subrecipient acknowledges and agrees to the terms and conditions provided in the DBRA Requirements for EPA Subrecipients.” b. Provide Oversight to Ensure Compliance with DBRA Provisions: Recipients are responsible for oversight of subrecipients and must ensure subrecipients comply with the requirements in 29 CFR 5.6.
5. The contract clauses set forth in this Term & Condition, along with the correct wage determinations, will be considered to be a part of every prime contract covered by Davis-Bacon and Related Acts (see 29
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CFR 5.1), and will be effective by operation of law, whether or not they are included or incorporated by reference into such contract, unless the Department of Labor grants a variance, tolerance, or exemption.
Where the clauses and applicable wage determinations are effective by operation of law under this paragraph, the prime contractor must be compensated for any resulting increase in wages in accordance with applicable law.
m. Recipient Work Force
The recipient agrees that the use of Recipient's work force to perform grant-funded construction is subject to the provisions in 2 CFR Part 200. Recipient agrees that both the rates paid for direct labor and the types of and costs for fringe benefits for Recipient's work force performing grant-funded activities will be in accordance with normal rates and benefits applicable to similar work performed by Recipient's work force but funded entirely with Recipient's funds. Recipient will maintain adequate file documentation to support both the basis for pay rates and benefits, and the total costs charged to the grant for work performed by Recipient's work force. Recipient will provide time sheets for each worker as back-up documentation when EPA payments are requested.
** END OF DOCUMENT **
16.G.
FY 2025/26 — FY 2029/30
CAPITAL IMPROVEMENT PROGRAM
CITY OF HEMET | FY 2025/26 - FY 2029/30 CAPITAL IMPROVEMENT PROGRAM ADOPTED BY CITY COUNCIL ON JULY 8, 2025
16.G.
Project Number:
Category:
Department:
Division:
Project Status: Design
Administration 45,000$ 45,000$
Planning/Design 315,000 $ 315,000$
ROW
Construction 3,825,000$ 3,825,000$
CM/Inspection 315,000$ 315,000$
Other
Total Cost 4,500,000$ 4,500,000$
WATER 4,500,000$ 4,500,000$
Total Cost 4,500,000$ 4,500,000$
CAPITAL IMPROVEMENT PROGRAM
FY 2025/2026 - FY 2029/2030
OAKLAND AVE. AND SANTA FE ST. WATER MAIN REPLACEMENT
5661 LOCATION MAP
Project Description/Justification:
The City maintains an existing Cement Mortar Lined and Coated steel pipe that runs from the Park Hill Tank site to Florida Ave. Over the last five years the water main has had several failures due to deterioration of the internal mortar liner and exterior coating allowing the steel to experience failures. This main line is critical for delivering water from the Park Hill well/storage site throughout the system, and has become difficult to spot repair due to the age of the pipe, and metal fatigue.
PROJECT COST
PREVIOUSLY
APPROPRIATED
25/26
NEW
REQUEST
26/27
NEW
REQUEST
27/28
NEW
REQUEST
28/29
NEW
REQUEST
29/30
NEW
REQUEST
Infrastructure
Public Works
Water
PROJECTED
FUTURE
YEARS
COST
COMPLETE
PROJECTED
FUTURE
YEARS
COST
COMPLETE
SOURCE OF FUNDS
PREVIOUSLY
APPROPRIATED
25/26
NEW
REQUEST
26/27
NEW
REQUEST
27/28
NEW
REQUEST
28/29
NEW
REQUEST
29/30
NEW
REQUEST
16.G.
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Jan 13 2026
Department: Human Resources
Submitted by: Mark Prestwich, City Manager
Norma Rangel, Human Resources Manager;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing
TITLE:
A Resolution of the City Council of the City of Hemet, California, Authorizing the City Manager to Execute Side Letters of Agreement with Hemet Firefighters Association, Hemet Mid Managers Association, Hemet Non Sworn Police Employees Association, Hemet Police Management Association, and Service Employees International Union, Amending Vacation Cash Out Provisions
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council of the City of Hemet, California, authorizing the City Manager to execute Side Letters of Agreement with Hemet Firefighters Association, Hemet Mid Managers Association, Hemet Non Sworn Police Employees Association, Hemet Police Management Association, and Service Employees International Union, amending vacation cash-out provisions.
BACKGROUND:
The Hemet Firefighters Association (HFFA), Hemet Mid Managers Association (HMMA), Hemet Non Sworn Police Employees Association (HNSPEA), Hemet Police Officers Association (HPOA), Hemet Police Management Association (HPMA), and Service Employees International Union (SEIU) have a current Memorandum of Understanding (MOU) effective July 1, 2024, through June 30, 2026. These successor MOUs were developed in alignment with one of the City’s Strategic Plan core values, which recognizes City employees as a vital resource through whom the City’s mission and vision are achieved. In support of this value, the City remains committed to treating employees with dignity, respect, and fairness, and the terms of the successor MOUs were updated accordingly through the meet-and-confer process.
ANALYSIS:
As part of the terms of the successor MOUs, the City enacted a temporary limitation on vacation cash-out requests. This measure was implemented as a short-term fiscal management tool to help stabilize a projected budget deficit and ensure responsible stewardship of City resources while labor negotiations were ongoing.
16.H.
While the temporary suspension of vacation cash-outs supported the City’s immediate fiscal objectives, it also limited employees’ ability to manage accrued leave balances. Without a cash-out option, employees approaching maximum vacation accrual levels risk forfeiting earned leave if they are unable to schedule sufficient time off due to operational demands.
At the request of the City Manager, the Finance staff performed an analysis of all employees. It was discovered that this calendar year, 17 employees have been losing vacation hours each pay period.
Cumulatively, the number of hours lost among these employees is approximately 355 hours. Based on each employee's rate of pay, this is an approximate dollar amount of $21,100. Further analysis reflected that as of November 30, 2025, 55 employees (including the 17 employees above) are within 80% of hitting their individual cap. These numbers will continue to grow or change as time progresses, and vacation is taken, or more hours are accrued or lost.
Allowing employees to cash out up to 80 hours of vacation when they reach 80 percent of their maximum accrual provides a balanced approach. This threshold allows employees to preserve the value of earned leave while maintaining adequate leave balances for rest, recovery, and operational readiness. At the same time, limiting the cash-out to a defined amount helps the City manage fiscal exposure and prevents large, unplanned payouts.
This approach aligns with the City’s Strategic Plan value of fairness by ensuring employees are not financially disadvantaged by accrual limits, while also supporting prudent budget management.
DISCUSSION:
The City met and conferred with representatives from HFFA, HMMA, HNSPEA, HPOA, HPMA, and SEIU and agreed to amend the language regarding vacation cash-outs. Providing a structured vacation cash-out option for employees promotes equitable treatment and supports employee morale by allowing employees to manage accrued leave responsibly. The proposed cash-out provision helps mitigate this issue without undermining the City’s operational needs.
Additionally, establishing clear parameters—cash-out eligibility at 80 percent of maximum accrual and a cap of 80 hours—creates predictability for both employees and the City. This ensures consistency with the City’s broader labor relations philosophy, supports fiscal sustainability, and reinforces the City’s commitment to valuing its workforce while balancing budgetary responsibilities.
PREVIOUS COUNCIL ACTION:
Council has not previously taken action on this item.
STRATEGIC PLAN INTEGRATION:
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 1: Operate in a financially sustainable manner.
Objective 2: Evaluate existing practices to ensure continuity with industry best practices.
Objective 4: Increase employee retention by training and creating a positive workplace.
16.H.
FISCAL IMPACT:
This item has no anticipated fiscal impact at this time. Any potential vacation cash-out would be contingent upon employee election and would be processed in accordance with existing policies and budgeted personnel costs.
ALTERNATIVE(S):
Council may either not approve this item or provide alternative direction to the City Manager.
ATTACHMENT(S):
Attachment 1 - Resolution Authorizing the City Manager to Execute Side Letters for Vacation Cash Out
Attachment 2 - Non-Executed HFFA Side Letter - Vacation Cash Out Attachment 3 - Non-Executed HMMA Side Letter - Vacation Cash Out Attachment 4 - Non-Executed HNSPEA Side Letter - Vacation Cash Out Attachment 5 - Non-Executed HPOA Side Letter - Vacation Cash Out Attachment 6 - Non-Executed HPMA Side Letter - Vacation Cash Out Attachment 7 - Non-Executed SEIU Side Letter - Vacation Cash Out
16.H.
CITY OF HEMET RESOLUTION NO. 2026-XXX 1
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CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2026-xxx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HEMET, CALIFORNIA, AUTHORIZING THE CITY
MANAGER TO EXECUTE SIDE LETTERS OF
AGREEMENT WITH HEMET FIREFIGHTERS’
ASSOCIATION, HEMET MID MANAGERS ASSOCIATION,
HEMET NON-SWORN POLICE EMPLOYEES
ASSOCIATION, HEMET POLICE OFFICERS
ASSOCIATION, HEMET POLICE MANAGEMENT
ASSOCIATION, AND SERVICE EMPLOYEES
INTERNATIONAL UNION, AMENDING VACATION CASH
OUT PROVISIONS
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, The Hemet Firefighters Association (HFFA), Hemet Mid Managers Association (HMMA), Hemet Non Sworn Police Employees Association (HNSPEA), Hemet Police Officers Association (HPOA), Hemet Police Management Association (HPMA), and Service Employees International Union (SEIU) have current Memoranda of Understanding (MOU) effective July 1, 2024 through June 30, 2026; and WHEREAS, part of the terms of the successor MOUs, the City enacted a temporary stoppage of vacation cash-out requests, implemented as a short-term fiscal management tool to help stabilize a projected budget windfall and ensure responsible stewardship of City resources while labor negotiations were ongoing; and WHEREAS, the temporary suspension of vacation cash-outs supported the City’s immediate fiscal objectives, it also limited employees’ ability to manage accrued
16.H.
CITY OF HEMET RESOLUTION NO. 2026-XXX 2
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leave balances, with employees approaching maximum vacation accrual levels risk forfeiting earned leave if they are unable to schedule sufficient time off due to operational demands; and
WHEREAS, Allowing employees to cash out up to 80 hours of vacation when they reach 80 percent of their maximum accrual provides a balanced approach, maintaining adequate leave balances for rest, recovery, and operational readiness, while managing fiscal exposure and preventing large, unplanned payouts; and WHEREAS, the City met and conferred with representatives from HFFA, HMMA, HNSPEA, HPOA, HPMA, and SEIU and agreed to amending the language regarding vacation cash-outs, ensuring consistency with the City’s broader labor relations philosophy, supporting fiscal sustainability, and reinforcing the City’s commitment to valuing its workforce while balancing budgetary responsibilities.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:
SECTION 1.Authorize the City Manager to execute Side Letters of Agreement with HFFA, HMMA, HNSPEA, HPOA, HPMA, and SEIU amending vacation cash out provisions.
SECTION 2. The effective date of this action will be the adoption of this Resolution, January 13th, 2026.
PASSED, APPROVED AND ADOPTED this 13th day of January, 2026.
16.H.
CITY OF HEMET RESOLUTION NO. 2026-XXX 3
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____________________________
Linda Krupa, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
16.H.
CITY OF HEMET RESOLUTION NO. 2026-XXX 4
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13 th day of January, 2026, and was passed by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk
16.H.
13131440.2 HE040-001
SIDE LETTER OF AGREEMENT AMENDING
THE JULY 1, 2024 THROUGH JUNE 30, 2026
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF HEMET AND
THE HEMET CITY FIRE FIGHTERS LOCAL NO. 2342 (HFFA)
The Hemet City Fire Fighters Local No. 2342 (hereinafter “Union”) and the City of Hemet (hereinafter “City”) having previously negotiated and executed a Memorandum of Understanding for the Union for the period of July 1, 2024 through June 30, 2026 (“MOU”) do hereby agree and adopt this side letter agreement (“Side Letter Agreement”) amending ARTICLE IX , SECTION 2 of the MOU, and for the term of the MOU only, to include an additional vacation sell back for eligible employees.
MOU ARTICLE IX – SECTION 2
Article IX – Section 2 of the MOU is hereby amended to read in its entirety as follows:
SECTION 2 – VACATION SELL BACK
Each calendar year, unit members with more than two (2) years of service may sell unused vacation time in an amount not to exceed fifty percent (50%) of that earned in the preceding twelve (12) month period. The sum calculated shall be based on the employee’s salary at the time of the sale. Employees can sell unused vacation not more than once each quarter. There shall be no sell back of vacation from July 1, 2024 through December 31, 2024. Vacation sell back from January 1, 2025 through June 30, 2026 shall be limited to eighty (80) hours, except as set forth below.
Effective upon approval and adoption of this Side Letter of Agreement, employees whose vacation accruals total at least eighty percent (80%) of the maximum accrual, and in addition to the eighty (80) hours set forth above, may sell unused vacation time in an amount not to exceed eighty (80) hours.
INCORPORATION CLAUSE
This Letter of Agreement contains the entire agreement between the parties related to the amendment and restatement of MOU ARTICLE IX – SECTION 2. There are no other agreements, understandings, or representations related to the subject matter of this Letter of Agreement not specifically set forth in writing herein. In the event of a conflict between any term or condition of this Side Letter and the MOU, this Side Letter Agreement shall control. This Side Letter Agreement may be amended only by a written document executed by both parties. No act or omission of a party shall be construed or implied to be a waiver of any term or condition of this Side Letter Agreement.
SAVINGS CLAUSE
The terms of this Letter of Agreement have been reached by the parties after negotiations and fulfillment of all legally required meet and confer obligations. In the event of any dispute as to the meaning of any term or condition of this Letter of Agreement, the parties shall meet in good faith to resolve such dispute. If any such dispute is not resolved within a reasonable period of
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13131440.2 HE040-001
time, the exclusive resolution of such dispute shall be by binding arbitration, consistent with the arbitration process described in the MOU. The parties agree that in the event any term or condition of this Letter of Agreement violates (now or in the future), any applicable state or federal law, the arbitrator shall have the power to reform this Letter of Agreement, but only to the extent so that it is fully compliant with such state or federal law.
NO OTHER AMENDMENT OR MODIFICATION
Except as specifically provided herein, no other term or condition of the MOU is modified or amended by this Letter of Agreement.
FOR THE CITY OF
HEMET
FOR THE HEMET CITY
FIRE FIGHTERS Local
No. 2342 (HFFA)
Mark Prestwich, City
Manager
David Prietto, President
Date:
Date:
John Paul Maier, City Clerk
Date
Steven Graham Pacifico,
City Attorney
________________________
Date:
16.H.
13168405.1 HE040-001
SIDE LETTER OF AGREEMENT AMENDING
THE JULY 1, 2024 THROUGH JUNE 30, 2026
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF HEMET AND
THE HEMET MID-MANAGERS ASOCIATION (HMMA)
The Hemet Professional, Administrative & Supervisory employees bargaining unit and Hemet Mid-Manager’s Association (together known as “HMMA” hereinafter “Association”) and the City of Hemet (hereinafter “City”) having previously negotiated and executed a Memorandum of Understanding for the period of July 1, 2024 through June 30, 2026 (“MOU”) do hereby agree and adopt this side letter agreement (“Side Letter Agreement”) amending ARTICLE VIII , BENEFITS, SECTION 8.3 (a)(6)(D) of the MOU, and for the term of the MOU only, to include an additional vacation sell back for eligible employees.
MOU ARTICLE VIII – SECTION 8.3 (a)(6)(D)
Article VIII – Section 8.3 (a)(6)(D) of the MOU is hereby amended to read in its entirety as follows:
SECTION 8.3 – USE OF PERSONAL TIME OFF
Effective July 1, 2024 through December 31, 2024, no employee may sell back unused vacation. Effective January 1, 2025 through June 30, 2026, employees may sell back unused vacation time in an amount not to exceed eight (80) hours, except as set forth below.
Effective upon approval and adoption of this Side Letter of Agreement, employees whose vacation accruals total at least eighty percent (80%) of the maximum accrual, and in addition to the eighty (80) hours set forth above, may sell unused vacation time in an amount not to exceed eighty (80) hours.
INCORPORATION CLAUSE
This Letter of Agreement contains the entire agreement between the parties related to the amendment and restatement of MOU ARTICLE VIII – SECTION 8.3 (a)(6)(D). There are no other agreements, understandings, or representations related to the subject matter of this Letter of Agreement not specifically set forth in writing herein. In the event of a conflict between any term or condition of this Side Letter and the MOU, this Side Letter Agreement shall control. This Side Letter Agreement may be amended only by a written document executed by both parties. No act or omission of a party shall be construed or implied to be a waiver of any term or condition of this Side Letter Agreement.
SAVINGS CLAUSE
The terms of this Letter of Agreement have been reached by the parties after negotiations and fulfillment of all legally required meet and confer obligations. In the event of any dispute as to the meaning of any term or condition of this Letter of Agreement, the parties shall meet in good faith to resolve such dispute. If any such dispute is not resolved within a reasonable period of time, the exclusive resolution of such dispute shall be by binding arbitration, consistent with the
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13168405.1 HE040-001
arbitration process described in the MOU. The parties agree that in the event any term or condition of this Letter of Agreement violates (now or in the future), any applicable state or federal law, the arbitrator shall have the power to reform this Letter of Agreement, but only to the extent so that it is fully compliant with such state or federal law.
NO OTHER AMENDMENT OR MODIFICATION
Except as specifically provided herein, no other term or condition of the MOU is modified or amended by this Letter of Agreement.
FOR THE CITY OF
HEMET
FOR THE HEMET
MID-MANAGERS
ASSOCIATION (HMMA)
Mark Prestwich, City
Manager
Gregg Holyoak, President
Date:
Date:
John Paul Maier, City Clerk
Date
Steven Graham Pacifico,
City Attorney
________________________
Date:
16.H.
13168424.1 HE040-001
SIDE LETTER OF AGREEMENT AMENDING
THE JULY 1, 2024 THROUGH JUNE 30, 2026
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF HEMET AND
THE HEMET NON-SWORN POLICE EMPLOYEES ASSOCIATION (HNSPEA)
The Hemet Non-Sworn Police Employees Association (hereinafter “Association”) and the City of Hemet (hereinafter “City”) having previously negotiated and executed a Memorandum of Understanding for the Union for the period of July 1, 2024 through June 30, 2026 (“MOU”) do hereby agree and adopt this side letter agreement (“Side Letter Agreement”) amending ARTICLE 5, SECTION 5.10 of the MOU, and for the term of the MOU only, to include an additional vacation sell back for eligible employees.
MOU ARTICLE 5 – SECTION 5.10
Article 5 – Section 8.10 of the MOU is hereby amended to read in its entirety as follows:
SECTION 5.10 – VACATION SELL-BACK
Unit members with more than two years’ service may sell unused accumulated vacation leave in an amount not to exceed fifty percent (50%) of that earned in the preceding twelve (12)-month period. The value of the sold vacation shall be based on the employee’s salary at the time of sale. Effective July 1, 2024 through December 31,2024, no employee may sell back unused vacation. Effective January 1, 2025 through June 30, 2026, employees may sell back unused vacation time in an amount not to exceed eighty (80) hours, except as set forth below.
Effective upon approval and adoption of this Side Letter of Agreement, employees whose vacation accruals total at least eighty percent (80%) of the maximum accrual, and in addition to the eighty (80) hours set forth above, may sell unused vacation time in an amount not to exceed eighty (80) hours.
INCORPORATION CLAUSE
This Letter of Agreement contains the entire agreement between the parties related to the amendment and restatement of MOU ARTICLE 5 – SECTION 5.10. There are no other agreements, understandings, or representations related to the subject matter of this Letter of Agreement not specifically set forth in writing herein. In the event of a conflict between any term or condition of this Side Letter and the MOU, this Side Letter Agreement shall control. This Side Letter Agreement may be amended only by a written document executed by both parties. No act or omission of a party shall be construed or implied to be a waiver of any term or condition of this Side Letter Agreement.
SAVINGS CLAUSE
The terms of this Letter of Agreement have been reached by the parties after negotiations and fulfillment of all legally required meet and confer obligations. In the event of any dispute as to the meaning of any term or condition of this Letter of Agreement, the parties shall meet in good faith to resolve such dispute. If any such dispute is not resolved within a reasonable period of
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13168424.1 HE040-001
time, the exclusive resolution of such dispute shall be by binding arbitration, consistent with the arbitration process described in the MOU. The parties agree that in the event any term or condition of this Letter of Agreement violates (now or in the future), any applicable state or federal law, the arbitrator shall have the power to reform this Letter of Agreement, but only to the extent so that it is fully compliant with such state or federal law.
NO OTHER AMENDMENT OR MODIFICATION
Except as specifically provided herein, no other term or condition of the MOU is modified or amended by this Letter of Agreement.
FOR THE CITY OF
HEMET
FOR THE HEMET
NON-SWORN POLICE
EMPLOYEES
ASSOCIATION (HNSPEA)
Mark Prestwich, City
Manager
Michelle Padilla, President
Date:
Date:
John Paul Maier, City Clerk
Date
Steven Graham Pacifico,
City Attorney
________________________
Date:
16.H.
13168436.1 HE040-001
SIDE LETTER OF AGREEMENT AMENDING
THE JULY 1, 2024 THROUGH JUNE 30, 2026
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF HEMET AND
THE HEMET POLICE OFFICERS ASSOCIATION (HPOA)
The Hemet Police Officers Association (hereinafter “Association”) and the City of Hemet (hereinafter “City”) having previously negotiated and executed a Memorandum of Understanding for the Union for the period of July 1, 2024 through June 30, 2026 (“MOU”) do hereby agree and adopt this side letter agreement (“Side Letter Agreement”) amending ARTICLE V, SECTION 5.2(g) of the MOU, and for the term of the MOU only, to include an additional vacation sell back for eligible employees.
MOU ARTICLE V – SECTION 5.2(g)
Article V – Section 5.2 (g) of the MOU is hereby amended to read in its entirety as follows:
SECTION 5.2(g) – VACATION SALE
Unit members with more than two (2) years of service may sell unused vacation time in an amount not to exceed fifty percent (50%) of that calendar year, unit members with more than two (2) years of service may sell unused vacation time in an amount not to exceed fifty percent (50%) of that earned in the preceding twelve (12) month period. The sum of the calculation shall be based on the employee’s base salary at the time of the same. There shall be no sale of vacation time from July 1, 2024 through December 31, 2024. The sale of vacation time from January 1, 2025 through June 30, 2026 shall be limited to eighty (80) hours, except as set forth below.
Effective upon approval and adoption of this Side Letter of Agreement, employees whose vacation accruals total at least eighty percent (80%) of the maximum accrual, and in addition to the eighty (80) hours set forth above, may sell unused vacation time in an amount not to exceed eighty (80) hours.
INCORPORATION CLAUSE
This Letter of Agreement contains the entire agreement between the parties related to the amendment and restatement of MOU ARTICLE V – SECTION 5.2(g). There are no other agreements, understandings, or representations related to the subject matter of this Letter of Agreement not specifically set forth in writing herein. In the event of a conflict between any term or condition of this Side Letter and the MOU, this Side Letter Agreement shall control. This Side Letter Agreement may be amended only by a written document executed by both parties. No act or omission of a party shall be construed or implied to be a waiver of any term or condition of this Side Letter Agreement.
SAVINGS CLAUSE
The terms of this Letter of Agreement have been reached by the parties after negotiations and fulfillment of all legally required meet and confer obligations. In the event of any dispute as to the meaning of any term or condition of this Letter of Agreement, the parties shall meet in good
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13168436.1 HE040-001
faith to resolve such dispute. If any such dispute is not resolved within a reasonable period of time, the exclusive resolution of such dispute shall be by binding arbitration, consistent with the arbitration process described in the MOU. The parties agree that in the event any term or condition of this Letter of Agreement violates (now or in the future), any applicable state or federal law, the arbitrator shall have the power to reform this Letter of Agreement, but only to the extent so that it is fully compliant with such state or federal law.
NO OTHER AMENDMENT OR MODIFICATION
Except as specifically provided herein, no other term or condition of the MOU is modified or amended by this Letter of Agreement.
FOR THE CITY OF
HEMET
FOR THE HEMET
POLICE OFFICERS
ASSOCIATION, INC.
(HPOA)
Mark Prestwich, City
Manager
Christian Coley, President
Date:
Date:
John Paul Maier, City Clerk
Date
Steven Graham Pacifico,
City Attorney
________________________
Date:
16.H.
13168432.1 HE040-001
SIDE LETTER OF AGREEMENT AMENDING
THE JULY 1, 2024 THROUGH JUNE 30, 2026
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF HEMET AND
THE HEMET POLICE MANAGEMENT ASSOCIATION (HPMA)
The Hemet Police Management Association (hereinafter “Association”) and the City of Hemet (hereinafter “City”) having previously negotiated and executed a Memorandum of Understanding for the Union for the period of July 1, 2024 through June 30, 2026 (“MOU”) do hereby agree and adopt this side letter agreement (“Side Letter Agreement”) amending ARTICLE V, SECTION 5.1 (C)(5)(d) of the MOU, and for the term of the MOU only, to include an additional vacation sell back for eligible employees.
MOU ARTICLE V – SECTION 5.1 (C)(5)(d)
Article V – Section 5.1 (C)(5)(d) of the MOU is hereby amended to read in its entirety as follows:
SECTION 5.1 (C)(5)(d) – VACATION SELL BACK
There shall be no sellback of vacation time from July 1,2024 through December 31,2024.
The sellback of vacation time from January 1, 2025 through June 30, 2026 shall be limited to eighty (80) hours, except as set forth below.
Effective upon approval and adoption of this Side Letter of Agreement, employees whose vacation accruals total at least eighty percent (80%) of the maximum accrual, and in addition to the eighty (80) hours set forth above, may sell unused vacation time in an amount not to exceed eighty (80) hours.
INCORPORATION CLAUSE
This Letter of Agreement contains the entire agreement between the parties related to the amendment and restatement of MOU ARTICLE V – SECTION 5.1 (C)(5)(d). There are no other agreements, understandings, or representations related to the subject matter of this Letter of Agreement not specifically set forth in writing herein. In the event of a conflict between any term or condition of this Side Letter and the MOU, this Side Letter Agreement shall control. This Side Letter Agreement may be amended only by a written document executed by both parties. No act or omission of a party shall be construed or implied to be a waiver of any term or condition of this Side Letter Agreement.
SAVINGS CLAUSE
The terms of this Letter of Agreement have been reached by the parties after negotiations and fulfillment of all legally required meet and confer obligations. In the event of any dispute as to the meaning of any term or condition of this Letter of Agreement, the parties shall meet in good faith to resolve such dispute. If any such dispute is not resolved within a reasonable period of time, the exclusive resolution of such dispute shall be by binding arbitration, consistent with the arbitration process described in the MOU. The parties agree that in the event any term or condition of this Letter of Agreement violates (now or in the future), any applicable state or
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13168432.1 HE040-001
federal law, the arbitrator shall have the power to reform this Letter of Agreement, but only to the extent so that it is fully compliant with such state or federal law.
NO OTHER AMENDMENT OR MODIFICATION
Except as specifically provided herein, no other term or condition of the MOU is modified or amended by this Letter of Agreement.
FOR THE CITY OF
HEMET
FOR THE HEMET
POLICE MANAGEMENT
ASSOCIATION (HPMA)
Mark Prestwich, City
Manager
Gabriel Gomez, President
Date:
Date:
John Paul Maier, City Clerk
Date
Steven Graham Pacifico,
City Attorney
________________________
Date:
16.H.
13168438.1 HE040-001
SIDE LETTER OF AGREEMENT AMENDING
THE JULY 1, 2024 THROUGH JUNE 30, 2026
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF HEMET AND
THE NON-SAFETY UNIT (GENERAL EMPLOYEES) OF
SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU)
The Non-Safety Unit (General Employees) of Service Employees International Union Local 721 (hereinafter “Union”) and the City of Hemet (hereinafter “City”) having previously negotiated and executed a Memorandum of Understanding for the Union for the period of July 1, 2024 through June 30, 2026 (“MOU”) do hereby agree and adopt this side letter agreement (“Side Letter Agreement”) amending ARTICLE 25, SECTION 25.1(h) of the MOU, and for the term of the MOU only, to include an additional vacation sell back for eligible employees.
MOU ARTICLE 25 – SECTION 25.1(h)
Article 25 – Section 25.1 (h) of the MOU is hereby amended to read in its entirety as follows:
SECTION 25.1(h) – VACATION SALE
Unit members with more than two (2) years of service may sell unused vacation time in an amount not to exceed fifty percent (50%) of that earned in the preceding calendar year, unit members with more than two (2) years of service may sell unused vacation time in an amount not to exceed fifty percent (50%) of that earned in the preceding twelve (12) month period. The sum calculated shall be based on the employee’s salary at the time of the sale.
Effective July 1, 2024 through December 31, 2024, no unit members may sell unused vacation.
Effective January 1, 2025 through June 30, 2026, unit members may sell unused vacation time in an amount not to exceed eighty (80) hours, except as set forth below.
Effective upon approval and adoption of this Side Letter of Agreement, employees whose vacation accruals total at least eighty percent (80%) of the maximum accrual, and in addition to the eighty (80) hours set forth above, may sell unused vacation time in an amount not to exceed eighty (80) hours.
INCORPORATION CLAUSE
This Letter of Agreement contains the entire agreement between the parties related to the amendment and restatement of MOU ARTICLE 25 – SECTION 25.1(h). There are no other agreements, understandings, or representations related to the subject matter of this Letter of Agreement not specifically set forth in writing herein. In the event of a conflict between any term or condition of this Side Letter and the MOU, this Side Letter Agreement shall control. This Side Letter Agreement may be amended only by a written document executed by both parties. No act or omission of a party shall be construed or implied to be a waiver of any term or condition of this Side Letter Agreement.
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13168438.1 HE040-001
SAVINGS CLAUSE
The terms of this Letter of Agreement have been reached by the parties after negotiations and fulfillment of all legally required meet and confer obligations. In the event of any dispute as to the meaning of any term or condition of this Letter of Agreement, the parties shall meet in good faith to resolve such dispute. If any such dispute is not resolved within a reasonable period of time, the exclusive resolution of such dispute shall be by binding arbitration, consistent with the arbitration process described in the MOU. The parties agree that in the event any term or condition of this Letter of Agreement violates (now or in the future), any applicable state or federal law, the arbitrator shall have the power to reform this Letter of Agreement, but only to the extent so that it is fully compliant with such state or federal law.
NO OTHER AMENDMENT OR MODIFICATION
Except as specifically provided herein, no other term or condition of the MOU is modified or amended by this Letter of Agreement.
FOR THE CITY OF
HEMET
FOR SERVICE
EMPLOYEES
INTERNATIONAL
UNION
LOCAL 721 (SEIU)
Mark Prestwich, City
Manager
Diana Hong, SEIU
Date:
Date:
John Paul Maier, City Clerk
Date
Steven Graham Pacifico,
City Attorney
________________________
Date:
16.H.
13168438.1 HE040-001
16.H.
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Jan 13 2026
Department: Human Resources
Submitted by: Mark Prestwich, City Manager
Norma Rangel, Human Resources Manager;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing
TITLE:
A Resolution of the City Council of the City of Hemet, California, Authorizing the City Manager to Execute a Side Letter of Agreement with the Hemet Mid Managers Association Amending Holiday Hour Banking
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council of the City of Hemet, California, authorizing the City Manager to execute a Side Letter of Agreement with the Hemet Mid Managers Association amending holiday hour banking.
BACKGROUND:
The Hemet Mid Managers Association (HMMA) and the City have a current Memorandum of Understanding (MOU) effective July 1, 2024, through June 30, 2026. This successor MOU was developed in alignment with one of the City’s Strategic Plan core values, which recognizes City employees as a vital resource through whom the City’s mission and vision are achieved. Consistent with this value, the City is committed to supporting employees with dignity, respect, and fairness, and the terms of the HMMA MOU were updated accordingly.
Language correction is necessary in order to align with what was negotiated between the City and HMMA.
ANALYSIS:
Language was included in the current MOU, which states that all Holiday Banked hours would be cashed out at the end of every calendar year. This was not the intent of the MOU since there are several HMMA-represented employees who were promoted from a different union and have many banked holiday hours, which are not required to be cashed out. The intent was that any banked
16.I.
hours accrued as HMMA represented employees, which remained unused by the end of every calendar year, would be cashed out in the first pay period of December.
DISCUSSION:
The City met and conferred with representatives from HMMA and agreed to amend the language regarding Holiday Bank Time.
PREVIOUS COUNCIL ACTION:
The City Council previously approved the HMMA MOU on July 9, 2024.
STRATEGIC PLAN INTEGRATION:
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 1: Operate in a financially sustainable manner.
Objective 2: Evaluate existing practices to ensure continuity with industry best practices.
Objective 4: Increase employee retention by training and creating a positive workplace.
FISCAL IMPACT:
There is no fiscal impact. Costs for paid holidays were included in the Council-adopted budget.
ALTERNATIVE(S):
The City Council may either not approve this item or provide alternative direction to the City Manager.
ATTACHMENT(S):
Attachment 1 - Resolution Authorizing the City Manager to Execute a Side Letter with HMMA HMMA Holiday Bank Time Unexecuted Side Letter (002)
16.I.
CITY OF HEMET RESOLUTION NO. 2026-XXX 1
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CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2026-xxx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HEMET, CALIFORNIA, AUTHORIZING THE CITY
MANAGER TO EXECUTE A SIDE LETTER OF
AGREEMENT WITH HEMET MID MANAGERS
ASSOCIATION AMENDING HOLIDAY HOUR BANKING
LANGUAGE
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, the Hemet Mid Managers Association (HMMA) has a current Memorandum of Understanding (MOU) effective from July 1, 2024, through June 30, 2026; and
WHEREAS, language correction is necessary in order to align with what was negotiated between the City and HMMA; and
WHEREAS, language was included in the current MOU, which states that all holiday banked hours would be cashed out at the end of every calendar year; and WHEREAS, this was not the intent of the MOU since there are several HMMA represented employees who were promoted from a different union and have many banked holiday hours which were not required to be cashed out under their previous union’s terms; and
WHEREAS, the intent was that any banked hours accrued by HMMA represented employees that remained unused by the end of every calendar year would be cashed out in the first pay period of December.
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CITY OF HEMET RESOLUTION NO. 2026-XXX 2
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WHEREAS, the City met and conferred with representatives from HMMA and agreed to amend the holiday hour banking language to ensure consistency with what was negotiated.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:
SECTION 1.Authorize the City Manager to execute a Side Letter of Agreement with HMMA, amending the holiday hour banking language.
SECTION 2. The effective date of this action will be the adoption of this Resolution, January 13th, 2026.
PASSED, APPROVED, AND ADOPTED this 13th day of January, 2026. ____________________________
Linda Krupa, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
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CITY OF HEMET RESOLUTION NO. 2026-XXX 3
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13 th day of January, 2026, and was passed by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk
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13165823.1 HE040-001
SIDE LETTER OF AGREEMENT AMENDING
THE JULY 1, 2024 THROUGH JUNE 30, 2026
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF HEMET AND
THE HEMET MID-MANAGERS ASSOCIATION (HMMA)
The Hemet Mid-Managers Association (hereinafter “HMMA”) and the City of Hemet (hereinafter “City”) having previously negotiated and executed a Memorandum of Understanding for the period of July 1, 2024 through June 30, 2026 (“MOU”) do hereby agree and adopt this side letter agreement (“Side Letter Agreement”) amending ARTICLE VIII -- BENEFITS, SECTION 8.5(f) of the MOU as follows:
f. Holiday Bank Time. Employees may accumulate holiday bank time in lieu of holiday pay, at the same rate at which such time would have been paid. Notice of the exercise of this option shall be given in the manner directed by the City. Each year, any annual accumulated holiday bank time for the current calendar year which remains at the end of the year shall be sold in the first pay period of December each calendar year. For example, if an employee banked 20 hours in 2025, any portion of the 20 hours remaining at the end of the year would be sold in the first pay period of December. To the extent employees have pre-existing or other amounts included in their holiday bank time, such time will not be sold.
INCORPORATION CLAUSE
This Letter of Agreement contains the entire agreement between the parties related to the amendment and restatement of MOU ARTICLE VIII – BENEFITS, SECTION 8.5(f). There are no other agreements, understandings, or representations related to the subject matter of this Letter of Agreement not specifically set forth in writing herein. In the event of a conflict between any term or condition of this Side Letter and the MOU, this Side Letter Agreement shall control.
This Side Letter Agreement may be amended only by a written document executed by both parties. No act or omission of a party shall be construed or implied to be a waiver of any term or condition of this Side Letter Agreement.
SAVINGS CLAUSE
The terms of this Letter of Agreement have been reached by the parties after negotiations and fulfillment of all legally required meet and confer obligations. In the event of any dispute as to the meaning of any term or condition of this Letter of Agreement, the parties shall meet in good faith to resolve such dispute. If any such dispute is not resolved within a reasonable period of time, the exclusive resolution of such dispute shall be by binding arbitration, consistent with the arbitration process described in the MOU. The parties agree that in the event any term or condition of this Letter of Agreement violates (now or in the future), any applicable state or federal law, the arbitrator shall have the power to reform this Letter of Agreement, but only to the extent so that it is fully compliant with such state or federal law.
NO OTHER AMENDMENT OR MODIFICATION
Except as specifically provided herein, no other term or condition of the MOU is modified or amended by this Letter of Agreement.
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13165823.1 HE040-001
FOR THE CITY OF
HEMET
FOR THE HEMET MID-
MANAGERS
ASSOCIATION (HMMA)
Mark Prestwich, City Manager Gregg Holyoak, President
Date: Date:
John Paul Maier, City Clerk
Date
Steven Graham Pacifico,
City Attorney
________________________
Date:
16.I.
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Jan 13 2026
Department: Human Resources
Submitted by: Mark Prestwich, City Manager
Norma Rangel, Human Resources Manager;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing
TITLE:
A Resolution Relating to Salary Ranges and Benefits for the Management/Confidential Group, of Conditions Responsibilities, Requirements, the and Respect with Policy Establishing to Employment of the Management/Confidential Group of the City of Hemet, Repealing Resolution No. 2024-132
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council, of the City of Hemet, California, Relating to Salary Ranges and Benefits for the Management/Confidential Group, Establishing Policy with Respect to the Requirements, Responsibilities, and Conditions of Employment of the Management/Confidential Group of the City of Hemet, Repealing Resolution No. 2024-132
BACKGROUND:
As defined by the resolution, Management/Confidential employees are those who are under the direction of the City Manager to promote the goals and objectives of the City Council. Lastly, for positions which do not fall under a “confidential” designation, but also may not appropriately be classified would as designated be positions as position, represented a those Management/Confidential to clearly define the salary and benefits of the position.
ANALYSIS:
The information below provides the proposed revisions contained within the Resolution:
Section 9.D.2.(f)(v) is revised to add the following language:
o Effective upon the approval of this Resolution, employees whose vacation accruals total at least eighty percent (80%) of the maximum accrual, and in addition to the eighty (80)
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hours set forth above, may sell unused vacation time in an amount not to exceed eighty (80) hours.
These revisions align with the City's represented employee groups and the proposed Side Letter of Agreements under Council consideration. Allowing employees to cash out up to 80 hours of vacation when they reach 80 percent of their maximum accrual provides a balanced approach. This threshold allows employees to preserve the value of earned leave while maintaining adequate leave balances for rest, recovery, and operational readiness. At the same time, limiting the cash-out to a defined amount helps the City manage fiscal exposure and prevents large, unplanned payouts.
All other requirements, responsibilities, and conditions of employment shall remain unchanged under this Resolution. Additionally, minor clerical/grammatical items have been corrected.
DISCUSSION:
The main focus of the proposed revisions to the Management/Confidential Resolution is to add the language regarding the revised vacation sell back provision. Establishing clear parameters—cash-out eligibility at 80 percent of maximum accrual and a cap of 80 hours—creates predictability for both employees and the City. This ensures consistency with the City’s broader labor relations philosophy, supports fiscal sustainability, and reinforces the City’s commitment to valuing its workforce while balancing budgetary responsibilities.
Requirements, responsibilities, and conditions of employment are covered by the Management/Confidential Resolution and are not subject to meet and confer procedures pursuant to the Meyers-Milias-Brown Act (MMBA).
PREVIOUS COUNCIL ACTION:
Council previously approved the current Management/Confidential Resolution on July 9, 2024.
STRATEGIC PLAN INTEGRATION:
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 1: Operate in a financially sustainable manner.
Objective 2: Evaluate existing practices to ensure continuity with industry best practices.
Objective 4: Increase employee retention by training and creating a positive workplace.
FISCAL IMPACT:
This item has no anticipated fiscal impact at this time. Any potential vacation cash-out would be contingent upon employee election and would be processed in accordance with existing policies and budgeted personnel costs.
ALTERNATIVE(S):
Council can vote to approve this item, not approve this item, or provide alternative direction to the CIty Manager.
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ATTACHMENT(S):
Attachment 1 - Resolution Relating to Salary Ranges and Benefits for the Management/Confidential Group
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CITY OF HEMET RESOLUTION NO. 2026-XXX 1
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CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2026-xxx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEMET, CALIFORNIA, REL ATING TO SALARY RANGES
AND BENEFITS FOR THE
MANAGEMENT/CONFIDENTIAL GROUP ESTABLISHING
POLICY WITH RESPECT TO THE REQUIREMENTS,
RESPONSIBILITIES, DESIGNATION AND EMPLOYMENT
OF “MANAGEMENT/CONFIDENTIAL GROUP” OF THE
CITY OF HEMET AND REPEALING RESOLUTION NO.
2024-132
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, in the organizational structure of any organization involving the chain of responsibility and authority, it is desirable to establish and define the limits of the Management/Confidential Group; and
WHEREAS, it is agreeable and desirable to define the Management/Confidential Group and the responsibilities of such group as well as the benefits to be derived by the personnel designated as “Management/Confidential”; and
WHEREAS, this Resolution shall remain in effect until superseded by a subsequent resolution concerning this matter; and
WHEREAS, it is the intent of this Resolution to set forth and clarify certain practices and procedures with regard to administration and nothing contained herein shall be deemed to supersede the City’s Merit Personnel System, including personnel ordinances and resolutions, unless otherwise specifically addressed herein; and
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CITY OF HEMET RESOLUTION NO. 2026-XXX 2
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WHEREAS, the City desires to amend this Resolution in order to periodically revise the language within to ensure that the requirements, responsibilities, and conditions of this Resolution remain clear and up-to-date.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS: that the City Council of the City of Hemet, California, affirms the terms and conditions for Management/Confidential employees attached hereto as Exhibit A.
PASSED, APPROVED AND ADOPTED this 13th day of January, 2026.
____________________________
Linda Krupa, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
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CITY OF HEMET RESOLUTION NO. 2026-XXX 3
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13th day of January, 2026, and was passed by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk
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CITY OF HEMET RESOLUTION NO. 2026-XXX 4
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Exhibit A
Terms and Conditions for Management/Confidential Employees
SECTION 1. Designated Classifications.
The following positions are designated as classifications subject to the conditions set forth in this Resolution.
Management/Confidential Positions
• Accounting Manager
• Accounting Supervisor
• Assistant to the City Manager
• Communications and Events Coordinator
• Community Solutions Coordinator
• Deputy City Clerk*
• Economic Development Analyst
• Economic Development Manager
• Executive Analyst in the City Mgr. Office
• Executive Assistant in the City Mgr. Office*
• Human Resources Analyst
• Human Resources Manager
• Human Resources Coordinator*
• Human Resources Technician*
• Management Analyst
• Payroll/Human Resources Specialist*
• Police Personnel & Training Coordinator*
• Principal Accountant
• Program Coordinator*
• Sr. Human Resources Technician*
Note: Employees with an asterisk (*) are not exempt and are entitled to overtime.
SECTION 2. Periodic Review of Management Resolution.
The City Council reserves the right and discretion to review and amend this Resolution as it deems necessary.
SECTION 3. Repeal of Resolution
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CITY OF HEMET RESOLUTION NO. 2026-XXX 5
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Resolution No. 2024-132 is hereby repealed.
SECTION 4. Purpose.
The purposes of establishing a Management/Confidential Group are as follows:
A. To create a Group under the direction of the City Manager to promote the goals and objectives of the City Council.
B. To establish a system of compensation for Management/Confidential personnel with competitive salary and benefit levels in the labor market.
C. To distinguish Management/Confidential positions and responsibility from classified employees.
D. To promote harmony through identification of a Management/Confidential group with common goals and responsibilities.
E. To offer the highest possible caliber of public servants.
F. To maintain an appropriate separation between the administration and political body of the City.
G. To promote harmony and confidentiality in bargaining with labor groups.
SECTION 5. Participative Team Concept.
A. Open communication among Management/Confidential personnel members.
B. Responsibility to participate in the ongoing decision-making process.
C. Employees shall have a responsibility to promote a harmonious approach to problem solving and implementation of City Council goals and share in the responsibility of the decision-making process.
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CITY OF HEMET RESOLUTION NO. 2026-XXX 6
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D. Employees are expected to fulfill their responsibilities in administrative decisions and assignments and to respond to emergency situations.
E. Employees are expected to devote as much time as is necessary to perform their particular duties regardless of emergencies, work stoppage, or the normal work demands of the City.
SECTION 6. Philosophy of Compensation.
The City of Hemet recognizes that it competes in a marketplace to obtain qualified personnel to perform and provide municipal services. It further recognizes that compensation and conditions of employment must be sufficiently attractive to draw and retain qualified employees. Therefore, the City will compensate its Management/Confidential group employees with wages and benefits competitive within the labor market and commensurate with satisfactory performance of the employee.
SECTION 7. Salary Ranges , Salary Increases, Referral Bonus, Longevity, Educational Incentive Program and Merit/Performance Reviews.
A. Salary Ranges.
1. Each budgeted job classification covered by this Resolution shall have a salary range as approved by the City Council in the annual operating budget.
2. Each such classification salary range shall have seven (7) steps consisting of five percent (5%) increments, unless otherwise specified.
B. Salary Increases.
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CITY OF HEMET RESOLUTION NO. 2026-XXX 7
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1. Market Equity Adjustment- Effective the first full pay period after July 1, 2024, all classifications in the Management/Confidential Group will be adjusted by the amounts listed in Appendix “A”.
2. Effective the first full pay period after July 1, 2025 all employees in the Management/Confidential Group will receive a 3% Cost of Living Adjustment (COLA)
C. Referral Bonus for Referrals of Lateral Police Officers and Lateral Public Safety Dispatchers.
1 The City wishes to attract experienced job applicants for the positions of Lateral Police Officers and Lateral Public Safety Dispatchers. a. The Management/Confidential employee recommends a job applicant for the classification of Lateral Police Officer or Lateral Public Safety Dispatchers to the City on or after the effective date of this resolution. b. The recommended applicant actually applies for, and is hired into the classification of Lateral Police Officer or Lateral Public Safety Dispatcher.
c. The recommended applicant lists the name of the
Management/Confidential member who made the recommendation on the applicant’s City job application.
d. The recommended applicant completes the applicable training program for the applicant’s position (Field Training Program for Lateral Police Officers and Communications Training Officer Program for Lateral Public Safety Dispatchers.
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CITY OF HEMET RESOLUTION NO. 2026-XXX 8
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e. The Management/Confidential employee and the recommended applicant must remain employees of the City until other requirements are met, in order for the Management/Confidential employee to be eligible to receive the referral bonus.
f. The referral bonus shall be $2,500 (two thousand, five hundred dollars) and shall become payable on the first pay period after all of the above requirements have been met.
g. Payments will be subject to all regular deductions, including state and federal tax withholdings, and as required by law.
D. Longevity.
1. Effective the second full pay period after City Council approval of this MOU, all unit members with fifteen (15) years of City service shall be paid a stipend of one hundred fifty dollars ($150) per month.
2. Effective the second full pay period after City Council approval of this MOU, all unit members with twenty (20) years of City service shall be paid an additional stipend of one hundred fifty dollars ($150) per month.
E. Educational Incentive Program:
1. The City will pay a maximum of two hundred dollars ($200) per month to those employees presently holding or hereafter obtaining a Bachelor’s degree in a subject related to their current position, provided that it exceeds the minimum requirement for the position held. Degrees must be earned from institutions of higher education fully accredited by the Western Association of Schools and Colleges (“WASC”)
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CITY OF HEMET RESOLUTION NO. 2026-XXX 9
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F. Merit/Performance Review.
1. Upon hire, the employee shall be paid a salary for six (6) months from the date of hire, based upon the established range for that position. At the end of the six (6) months the employee may become eligible for a merit increase. Thereafter, all future meri t increases shall occur twelve (12) months from the date of the first merit increase.
2. The City Manager, upon recommendation of the Department/Division Head, shall have the authority to advance an individual within a range a maximum of five percent (5%) for merit purposes. This advancement may occur at the end of the initial six (6) months after the date of hire, or anytime thereafter.
3. Salary appointment should be made at the first step of the salary range for the particular classification in which the appointment is made. The City Manager, upon recommendation of the Department/Division Head, shall have the authority to appoint to a higher step of the salary range if recruitment circumstances warrant.
4. Advancement within a salary range shall be authorized only after the affirmative action of the City Manager. Such action shall be based only on satisfactory job performance.
5. All performance evaluations shall be confidential.
6. As directed by the City Manager, sufficient instruction will be made available to pertinent personnel on the subject of performance evaluation.
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CITY OF HEMET RESOLUTION NO. 2026-XXX 10
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SECTION 8. Management/Confidential Personnel Compensatio n Review Procedures.
A. Policy Concerning Compensation Review Procedures . Compensation and increases thereof, if any, are a matter within the sole discretion of the City Council.
The City Council, in keeping with its purpose and philosophy as stated in Sections 4 and 6, to provide competitive salaries to meritorious employees, h ereby establishes the following procedures. The City Council reserves the right to amend these procedures from time to time as may be necessary to accomplish the purposes set forth herein.
B. Compensation. As established in Hemet Municipal Code, Chapter 54, the City Manager is responsible for administering the City's personnel system. They are further responsible for evaluating its personnel to assure competency in all positions, except their own and that of the City Attorney. It is, therefore, the responsibility of the City Manager to administer the system set forth hereinabove in Subsection 7.B in a manner consistent with this objective.
C. Overtime.
1. The City Manager has determined that some employees in positions subject to this Resolution are exempt for purposes of state and federal wage and hour laws and are not entitled to overtime compensation. Benefits and salary are considered adequate compensat ion for overtime demands placed on these individuals.
2. Non-Exempt Employees and Compensatory Time.
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CITY OF HEMET RESOLUTION NO. 2026-XXX 11
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(a) Employees identified with an asterisk (*) in the list of classifications for this Resolution are not exempt for purposes of state and federal wage and hour laws regarding overtime compensation and will be entitled to overtime pay at the rate of one and one- half (1 ½) their regular hourly rate of pay for each hour worked in excess of forty (40) hours in any one workweek.
(b) Compensatory Time (CT)
(i) Employees eligible for overtime may elect to convert earned overtime to CT at the rate of one and one- half (1 ½) hours for each hour actually worked. CT may be accrued up to eighty (80) hours. An employee who has accrued eighty (80) hours of compensatory t ime may not elect to convert overtime to compensatory time and will be compensated for one and one- half (1 ½ ) hours for each additional hour of overtime actually worked.
(ii) An employee who has requested the use of earned CT shall be permitted to use such time within a reasonable period after making the request if the use of the CT does not unduly disrupt the operations of the department.
(iii) An employee at any time may request and receive compensation for any CT. Such compensation shall be paid at the regular rate earned by the employee at the time the employee receives such payment.
D. Disaster/Emergency Response. Employees not eligible for overtime will receive compensation for time worked outside their regularly-scheduled duty, paid at the
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CITY OF HEMET RESOLUTION NO. 2026-XXX 12
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rate of one and one- half (1 ½ ) times their hourly rate, for services rendered for participating in a disaster/ emergency response, requested by the Office of Emergency Services and assigned by the City Manager, outside the city limits.
State or federal reimbursement for these services will revert to the City.
SECTION 9. Management/Confidential Personnel Benefits.
A. Part-time Benefits. Part-time employees, who work less than half-time, shall not receive any Management/Confidential personnel benefits. Part -time employees, who work at least half -time, shall receive Management/Confidential personnel benefits as follows:
1. The following Management/Confidential personnel benefits are provided on the same basis as is given to a full-time employee:
(a) Retirement;
(b) Leave of Absence Without Pay;
(c) Non-Occupational Disability Leave;
(d) Professional Organizations;
(e) Grievance and Disciplinary Appeals Procedure;
(f) Deferred Compensation; and
(g) Optional Work Schedule.
2. The following Management/Confidential personnel benefits are prorated on the basis of the percentage of hours that the employee works compared to a full - time employee:
(a) Personal Time Off;
(b) Sick Leave;
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CITY OF HEMET RESOLUTION NO. 2026-XXX 13
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(c) Health Insurance. The City will pay the prorated percentage of the cost of the medical plan selected by the employee. The City will pay the prorated percentage of the cost of the City's self -funded dental and vision plans;
(d) One time, Lump Sum, Non-Recurring, Non-Pensionable Payments; (e) Jury Duty;
(f) Holiday Policy;
(g) Retiree Health Insurance Benefits, pursuant to the Retiree Health Policy; (h) Bereavement Leave.
3. The following Management/Confidential personnel benefits are provided as indicated under the specific benefit:
(a) Medical Examination.
4. The following Management/Confidential personnel benefits are not provided to any part-time employee:
(a) Administrative Leave;
(b) Disability Insurance;
(c) Life Insurance;
(d) City Vehicles;
(e) Educational Reimbursement.
B. Deferred Compensation.
1. The City will provide a City -paid deferred compensation program which shall be included as "salary" in any compensation review as set forth hereinabove in
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CITY OF HEMET RESOLUTION NO. 2026-XXX 14
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Section 8. The rate for City -paid deferred compensation for all employees is set at 2% of monthly salary.
2. The City will match dollar for dollar into the employee deferred compensation plan through a deferred compensation company selected by the City, up to a maximum of one hundred fifty dollars ($150.00) per month.
3. 401(a) For employees not eligible for the City paid retiree medical insurance, the City will contribute one hundred twenty five dollars ($125) per month.
C. Medical Examination . The City will reimburse all Management/Confidential personnel for a medical examination by the physician of their choice which could include EKG, X-rays, and any such other tests that the employee might elect to have. The reimbursement amount for direct costs incurred shall not exceed two hundred fifty dollars ( $250) per calendar year ( one hundred twenty five dollars, $125 for part-time). Subject to review for eligibility.
D. Personal Time Off. The City shall administer a Personal Time Off (PTO) program which will provide for vacations, family sick leave, and management leave. The PTO program combines earned vacation, management/supervisory leave, and a portion of sick leave benefits.
1. Management/Confidential Personnel employees will accrue Personal Time Off according to the following tables:
Exempt Employees
Length of
Service
Vacation
Hours
Management/
Supervisory
Leave (Hours)
Sick
Leave
Hours
Total Personal Time
Off (Hours)
1-12 years 160 40 48 248
12+ years 168 40 48 256
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CITY OF HEMET RESOLUTION NO. 2026-XXX 15
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Overtime Eligible Employees
Length of Service Vacation
Hours
Sick Leave
Hours
Total Personal
Time Off
(Hours)
1-3 years 96 48 144
4- 6 years 120 48 168
7-9 years 144 48 192
10-12 years 160 48 208
12+ years 168 48 216
2. Guidelines for Use of Personal Time Off:
(a) Accumulation of Personal Time Off (PTO) shall be limited to an amount equal to the earnings for a twenty four (24) month period at the employee's current PTO earning rate;
(b) PTO may be used as soon as indicated on the employee's pay stub (but may not be used in advance) and must be approved by the employee's supervisor and/or department head;
(c) In the event one or more holidays fall during a period when an employee is on PTO, ten (10) hours of such holiday shall not be charged as PTO; (d) PTO (and compensatory time) must be exhausted before a leave of absence without pay will be granted;
(e) When an employee is using PTO and becomes ill or injured, they may use sick leave when eligible;
(f) The policy of the City Council regarding PTO sellback is that an employee:
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CITY OF HEMET RESOLUTION NO. 2026-XXX 16
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(i) Can sell accumulated PTO not more than once each quarter. (ii) Must obtain approval of the City Manager for the sellback. (iii) May not sell more than one hundred seventy six (176) hours per calendar year.
(iv) Shall be prohibited from selling any PTO if, during the past six (6) months, the employee has received discipline in the form of a suspension without pay, a reduction in salary, or a demotion; (v) There shall be no sale of vacation time from July 1, 2024 through December 31, 2024. The sale of vacation time from January 1, 2025 through June 30, 2026, shall be limited to to eighty (80) hours, except as set forth below.
Effective upon the approval of this Resolution, employees whose vacation accruals total at least eighty percent (80%) of the maximum accrual, and in addition to the eighty (80) hours set forth above, may sell unused vacation time in an amount not to exceed eighty (80) hours.
(g) Upon termination of employment, an employee will be paid for the balance of their PTO at the rate of one hundred percent (100%) of current salary.
(h) Existing vacation leave balance of a City employee promoted to an administrative position will be transferred to PTO; accrual of additional PTO will begin upon the effective date of the promotion at the rate indicated in Subsection 9.D.1.
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CITY OF HEMET RESOLUTION NO. 2026-XXX 17
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E. Administrative Leave. Administrative leave must be used by December 31 of each year, cannot be carried forward to the following year, and cannot be converted to cash compensation or PTO. Administrative leave may be taken off, with Department Head or City Manager approval as appropriate, subject to the City and department needs and scheduling. Administrative leave is provided to employees as follows:
1. Employees designated by the City Manager will receive up to six (6) days of administrative leave per year for:
(a) Required attendance at most regularly scheduled City Council meetings as recommended by the Department Head to the City Manager. (b) Required attendance at most regularly scheduled Planning Commission meetings as recommended by the Department Head to the City Manager.
2. Employees designated by the City Manager will receive six (6) days of administrative leave per year for required standby (on the scene within thirty (30) minutes) on a regularly scheduled basis directing the employee to maintain telephone or radio contact with the City.
F. Sick Leave.
1. Sick leave shall be earned at the rate of eight (8) hours per month and will have no accumulation limitation.
2. Newly-hired Management/Confidential personnel shall be given a credit of two hundred forty (240) hours of sick leave to their Sick Leave account for the first
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CITY OF HEMET RESOLUTION NO. 2026-XXX 18
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two and one- half (2½) years of service. Accrual of additional sick leave will commence at the beginning of the 31st month of service.
3. Existing sick leave balance of a City employee promoted to a Management/Confidential personnel position will be transferred; accrual of additional sick leave time will begin upon the effective date of the promotion at the rate indicated in Subsection 9.F.1.
4. Sick leave shall be used for illness or injury which causes the employee to be absent from their duties.
5. Sick leave may be used for absences from duty when the employee's presence is needed to attend to the illness of a member of their family. The use of sick leave under this subsection shall be limited to one half (1/2) of annual potential accrual, which is 48 hours for full-time employees.
6. Reasonable proof of illness may be requested.
7. Personal Time Off shall be applied when all sick leave has been exhausted.
8. The following payoff provision for accumulated Sick Leave upon retirement or disability, death or resignation, shall apply:
(a) Twenty-five percent (25%) of all accumulated sick leave after five (5) years of service with the City; payoff shall be prorated upon last five (5) years of service.
(b) Fifty percent (50%) of all accumulated sick leave after ten (10) years of service with the City; payoff shall be prorated upon last five (5) years of service.
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CITY OF HEMET RESOLUTION NO. 2026-XXX 19
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(c) Seventy-five (75%) of all accumulated sick leave after twenty (20) years of service with the City; payoff shall be prorated upon last five (5) years of service.
G. Holiday Policy
The City currently observes the following holidays:
Designated Date Designated Holiday
January 1 New Year’s Day
Third Monday in January Martin Luther King Jr. Day
Third Monday in February Washington’s Birthday
Last Monday in May Memorial Day
July 4 Independence Day
First Monday in September Labor Day
November 11 Veteran’s Day
Fourth Thursday in November Thanksgiving Day
Fourth Friday in November Day After Thanksgiving Day
December 24 (1/2 holiday) Christmas Eve
December 25 Christmas Day
December 31 (1/2 holiday) New Year’s Eve
Three Floating Holidays
(One is in lieu of Columbus Day)
At Employee’s Discretion with
Supervisor’s Approval
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CITY OF HEMET RESOLUTION NO. 2026-XXX 20
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1. Hour Value. The hour value for each holiday shall be equivalent to the employee's scheduled work period.
2. Procedure if Holiday Falls on Saturday or Sunday. For those employees whose normal work week is Monday through Friday, when a holiday falls on Saturday, the preceding Friday shall be observed as a holiday. When a holiday falls on a Sunday, the following Monday shall be observed as a holiday.
3. Procedure if Holiday Falls on Regular Day Off. If a holiday occurs on a day which is the employee's regular day off, they shall be entitled to ten (10) hours of holiday pay or five (5) hours of pay for a half (1/2) day holiday.
H. Bereavement Leave.
1. Use of Bereavement Leave. Paid Bereavement Leave may be granted to an employee upon the request of the employee, upon the death of any of the following relatives of the requesting employee: spouse; domestic partner, child, including biological, step, adopted and foster children; parent, including biological, step, adoptive and foster parents; parent -in-law; grandparent; sibling; grandchild, including biological, step, adopted and foster grandchildren.
2. Amount of Bereavement Leave: Employees may receive up to five (5) days of paid Bereavement Leave based upon the employee's usual work schedule.
I. Health Insurance.
1. The City shall make available to all full time employees and their dependents, pro-rated for part time employees, medical plans through commercial carriers.
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CITY OF HEMET RESOLUTION NO. 2026-XXX 21
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2. The City shall contribute the monthly amounts as follows:
KAISER LOW Plan Year 2024/2025 Plan Year 2025/2026
Employee Only $650* Dollar Amount Equivalent to
100% Employer-Paid
Employee +1 $1,115.00 $1,150.00
Employee +2 or more $1,595.00 $1,645.00
KAISER HIGH Plan Year 2024/2025 Plan Year 2025/2026
Employee Only $650* Dollar Amount Equivalent to
100% Employer-Paid
Employee +1 $1,115.00 $1,150.00
Employee +2 or more $1,670.00 $1,720.00
3. The City will contribute one hundred percent (100%) of the cost per month, per employee in a paid status for the cost of dental and vision plans for such employee and their dependents.
J. Retirement. The City will provide retirement plans with the California Public Employees Retirement System ('CalPERS') as follows:
1. For employees hired prior to July 1, 2011, such plan shall be 2.7% at 55 with 1959 Survivor Benefits, Level 4, Post -Retirement Survivor Allowance, One- Year Highest Compensation, and Military Service Credit.
2. For employees hired from July 1, 2011 through December 31, 2012, or those hired thereafter who are CalPERS 'Classic' members, such plan shall be 2.5% at 55 with 1959 Survivor Benefits, Level 4, Post -Retirement Survivor Allowance, One-Year Highest Compensation, and Military Service Credit.
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CITY OF HEMET RESOLUTION NO. 2026-XXX 22
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3. For employees hired on or after January 1, 2013, who are not CalPERS 'Classic' members and are not eligible for reciprocity, such plan shall be 2% at sixty-two (62) and final compensation based on 'highest consecutive three year average'.
4. Management/Confidential Personnel employees in retirement Tiers I and II shall pay the full employee share of contribution (EPMC), but not to exceed eight percent (8%), to their respective retirement plans.
Management/Confidential Personnel employees in retirement Tier Ill shall pay the full employee share of contribution (EPMC), but not to exceed sharing fifty percent (50%) of normal costs, to their retirement plan.
5. Management/Confidential Personnel employees shall receive retiree health insurance benefits pursuant to Resolution Numbers 4198, 4190, 3349, 3317, and 3209. The Tier Two deferred compensation contribution for management employees covered by this Resolution shall be one hundred dollars ($100.00) per month.
K. Disability Insurance. On behalf of each employee, the City shall contribute an amount equal to the premium on a long-term disability plan. The plan shall provide coverage equal to sixty percent (60%) of total salary, with a maximum monthly benefit of thirteen thousand dollars ($ 13,000), after a thirty (30) day waiting period.
In no case shall the policy require sick leave to be drawn beyond the initial thirty (30) day period.
L. Life Insurance. For employees hired on or before December 3, 1996, the City will provide a term life insurance policy in the amount of one hundred thousand dollars
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CITY OF HEMET RESOLUTION NO. 2026-XXX 23
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($100,000.00) for all employees covered by this Resolution. For employees hired after December 3, 1996, the City will provide a term life insurance policy in the amount of fifty thousand dollars ($50,000.00).
M. City Vehicles. Authorization for use of City-owned vehicles shall be pursuant to Resolution Number 3348. The auto allowance amount for all managers receiving an auto allowance shall be equal to five hundred dollars ($500) monthly.
N. Jury Duty. An employee on jury duty will receive full pay and benefits. Any compensation for such jury duty (except travel pay) shall be returned to the City.
O. Bilingual Pay. Employees regularly required by their supervisor to provide foreign language translation services in the course and scope of their employment shall receive one hundred dollars ($100.00) per month. In order to qualify for bilingual pay, the employee must pass a test established by the City.
P. Leave of Absence Without Pay.
1. After all Personal Time Off (PTO) and compensatory time has been used, the City Manager, upon recommendation of the Department/Division Head, may grant a leave of absence without pay for any employee up to a maximum of sixty (60) calendar days. Extensions of time beyond the initial sixty (60) calendar days up to one (1) year may also be granted by the City Manager.
One (1) extension, for a total of two (2) years from the beginning of the initial sixty (60) days, may be granted. A leave without pay may be granted for any of the following reasons:
(a) To take a course of study which will increase the employee's usefulness on return to their position in the City's service; and
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CITY OF HEMET RESOLUTION NO. 2026-XXX 24
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(b) For personal reasons acceptable to the Department Head and City Manager.
2. During an approved leave of absence without pay all employee benefits shall cease to be paid by the City. An employee may continue their health and life insurance benefits at the employee's expense.
Q. Non-Occupational Disability Leave.
1. Upon submission of an appropriate certificate from a licensed medical provider, an employee may be granted non-occupational disability leave. The employee utilizing non-occupational disability leave shall utilize all sick leave accredited to them and upon the expiration of sick leave shall utilize any accrued annual vacation leave and compensatory time. When all sick leave, annual vacation leave and compensatory time are exhausted, the remainder of the absence required will be on the basis of leav e without pay. The leave without pay will constitute a break in continuous service with the City.
2. Non-occupational disability leave shall not extend beyond a maximum period of six (6) months. If additional leave is desired, the employee may request additional leave in accordance with Leave of Absence Without Pay, Subsection
9.P. An employee shall not be entitled to more than one (1) such leave pursuant to this Subsection 9.P. per twelve (12) month period.
R. Professional Organizations. Management/Confidential personnel are encouraged to participate in professional organizations that directly relate to their career objectives and the performance of their responsibilities. City -sponsored
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CITY OF HEMET RESOLUTION NO. 2026-XXX 25
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membership in professional organizations and activities shall be subject to the constraints of the adopted budget for that department/division.
S. Educational Reimbursement. Full-time, regular Management/Confidential personnel employees shall qualify for participation in the tuition- reimbursement program. Employee musts be enrolled in an institution of higher education fully accredited by Western Association of Schools and Colleges ( WASC). Any employee who is currently enrolled in a non- WASC accredited institution shall be deemed a legacy beneficiary of this section so long as they were enrolled in such college of university prior to July 31, 2024. Reimbursement will be subject to the following:
1. The course elected must be of benefit to the City and directly related to the employee's current duties or future employment with the City. Courses taken to satisfy a degree requirement may be approved, provided that the degree goal is in the field of current employment of the employee or future employment with the City.
2. Each employee must attend on their own time and complete the course satisfactorily with a passing grade of "C" or its numerical equivalent, or a "pass" or "credit" for the class.
3. Employees planning on taking classes or entering a specific program that is reimbursable will obtain approval for the reimbursement prior to enrollment.
4. Such reimbursement shall include tuition, books, text materials used to complete course requirements and parking fees, but shall not include travel time, mileage, or other miscellaneous costs.
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CITY OF HEMET RESOLUTION NO. 2026-XXX 26
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5. Upon completion of the course, the employee shall attach the grade report along with receipts for eligible reimbursements to their approved application for educational assistance and present it to their Department Head. The Department Head will forward the records of completion to the Human Resources Division.
6. Reimbursement is limited to two thousand five hundred dollars ($2,500.00) per calendar year.
7. Should the employee leave City service within one year after completion of a course paid for by the City, the costs of such course will be deducted from the employee's last paycheck. If the employee's last paycheck is insufficient to repay the costs of suc h course(s), the employee will be required to make appropriate arrangements, including a promissory note, to repay the balance within one (1) year of leaving City service. The City Manager may alter the above requirement in unusual circumstances.
8. Employees covered under this resolution may request prepayment or reimbursement of costs required for the course. Failure to present proper proof of completion will cause the amount of prepayment to be deducted from successive paychecks, not to exceed $50 per pay period, except in the case of an employee who terminates, in which case the total amount shall be deducted from monies due and owed by the employee.
T. Work Schedule. All employees shall work a "4/ 10" alternative work schedule comprising of eight (8), ten (10) hour days in the pay period. City may adjust
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CITY OF HEMET RESOLUTION NO. 2026-XXX 27
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employee work days to provide coverage for all days of the week based on business need, while maintaining a 4/10 work schedule.
U. Optional Work Schedule. Alternate work schedules will only occur with the Department Director recommendation, with appropriate coverage to provide adequate service to the public, and final approval by the City Manager.
V. Layoff & Grievance Procedures. Will be followed in accordance with the Personnel Rules adopted by the City Council on April 12, 2011.
1. Separation Pay. A regular status employee who is subject to layoff shall receive separation pay in the amount of two (2) week s salary at the employee's then current salary.
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Appendix "A"
City of Hemet
Management/Confidential Group
Market Equity Increases by Classification
Effective July 8, 2024
Classification SALARY INCREASE
Accounting Manager 18.8%
Communications and Events Coordinator 0.0%
Community Solutions Coordinator 0.0%
Deputy City Clerk 2.5%
Economic Development Analyst 0.0%
Economic Development Manager 0.0%
Executive Analyst- City Manager's Office 7.8%
Executive Assistant - City Manager's Office 10.3%
Human Resources Analyst 0.0%
Human Resources Manager 18.8%
Human Resources Technician 0.0%
Management Analyst 5.0%
Payroll/Human Resources Specialist 2.5%
Police Personnel & Training Coordinator 16.0%
Principal Accountant 13.1%
07.4.2024Page 31 of 31
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City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Jan 13 2026
Department: Human Resources
Submitted by: Mark Prestwich, City Manager
Norma Rangel, Human Resources Manager;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing
TITLE:
A Resolution of the City Council of the City of Hemet, California, Authorizing the City Manager to Execute Side Letters of Agreement with Hemet Mid Managers Association, Hemet Non Sworn Police Employees Association, and Service Employees International Union Selecting Vision Service Plan for Employee Vision Benefits
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council of the City of Hemet, California, authorizing the City Manager to execute Side Letters of Agreement with Hemet Mid Managers Association (HMMA), Hemet Non Sworn Police Employees Association (HNSPEA), and Service Employees International Union (SEIU), selecting Vision Service Plan for employee vision benefits.
BACKGROUND:
The City has traditionally provided a reimbursement-based benefit for vision-related expenses to all benefits-eligible active employees. Under this model, eligible participants submit claims for reimbursement of qualified vision expenses, including eye exams, lenses, and frames. This approach has historically met employees' needs by offering flexibility in provider selection.
The reimbursement model has been effective in supporting employee wellness while allowing participants to seek services from their provider of choice without network limitations. As a result, this benefit structure has remained largely unchanged for many years.
ANALYSIS:
As part of the annual Open Enrollment planning process with the City's benefits broker, Baldwin Insurance Services, staff evaluated multiple vision insurance options to assess coverage levels, provider access, cost impacts, and overall value to employees. The goal of this review was to identify
16.K.
a vision benefit that would improve the level of care available to participants while limiting additional costs to the City.
Vision Service Plan (VSP) was identified as the most favorable option based on several key factors.
VSP offers comprehensive coverage for routine eye exams, lenses, frames, and contact lenses, with negotiated provider rates that help offset rising market costs. The plan also includes a large provider network, while still allowing participants to access out-of-network services at defined reimbursement levels, preserving a degree of flexibility comparable to the existing reimbursement model.
DISCUSSION:
each and SEIU, HNSPEA, HMMA, from and with discussed has City The representatives association/union has agreed with the choice of VSP as the vision insurance provider for represented employees.
Implementing VSP allows the City to offer a high-quality vision benefit that aligns with current industry standards and employee expectations. Participants will benefit from lower out-of-pocket costs at the point of service, access to a broad provider network, and clear coverage parameters. At the same time, the City gains greater predictability in benefit costs and improved administrative efficiency.
PREVIOUS COUNCIL ACTION:
Council has not previously taken action on this item.
STRATEGIC PLAN INTEGRATION:
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 1: Operate in a financially sustainable manner.
Objective 2: Evaluate existing practices to ensure continuity with industry best practices.
Objective 4: Increase employee retention by training and creating a positive workplace.
FISCAL IMPACT:
There is no fiscal impact.
ALTERNATIVE(S):
Council may either not approve this item or provide alternate direction to the City Manager.
ATTACHMENT(S):
Attachment 1 - Resolution Authorizing the City Manager to Execute Side Letters of Agreement for VSP Benefits
Attachment 2 - Non-Executed Side Letter of Agreement with HMMA Attachment 3 - Non-Executed Side Letter of Agreement with HNSPEA Attachment 4 - Non-Executed Side Letter of Agreement with SEIU
16.K.
CITY OF HEMET RESOLUTION NO. 2026-XXX 1
CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2026-xxx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HEMET, CALIFORNIA AUTHORIZING THE CITY
MANAGER TO EXECUTE SIDE LETTERS OF
AGREEMENT WITH HEMET MID MANAGERS
ASSOCIATION, HEMET NON SWORN POLICE
EMPLOYEES ASSOCIATION, AND SERVICE
EMPLOYEES INTERNATIONAL UNION SELECTING
VISION SERVICE PLAN FOR EMPLOYEE VISION
BENEFITS
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, the City has traditionally provided a reimbursement-based benefit for vision-related expenses to all benefits-eligible active employees and benefits-eligible retirees; and
WHEREAS, this approach has historically met the needs of both employees and retirees by offering flexibility in provider selection and straightforward access to vision care; and
WHEREAS, part of the annual Open Enrollment planning process, staff evaluated multiple vision insurance options to assess coverage levels, provider access, cost impacts, and overall value to employees; and
WHEREAS, Vision Service Plan (VSP) was identified as the most favorable option, providing comprehensive coverage and competitive provider rates; and
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CITY OF HEMET RESOLUTION NO. 2026-XXX 1
WHEREAS, the City has met and conferred with representatives from Hemet Mid Managers Association (HMMA), Hemet Non Sworn Police Employees Association (HNSPEA), and Service Employees International Union (SEIU), and each association has agreed to selecting VSP as the vision insurance provider for represented employees.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:
SECTION 1.Authorize the City Manager to execute Side Letters of Agreement with HMMA, HNSPEA, and SEIU selecting VSP for employee vision benefits SECTION 2. The effective date of this action will be retroactive to the beginning of the 2025/2026 benefits plan year, September 1, 2025.
PASSED, APPROVED AND ADOPTED this 13th day of January, 2026. ____________________________
Linda Krupa, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
16.K.
CITY OF HEMET RESOLUTION NO. 2026-XXX 1
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13 th day of January, 2026, and was passed by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk
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13133492.2 HE040-001
SIDE LETTER OF AGREEMENT AMENDING
THE JULY 1, 2024 THROUGH JUNE 30, 2026
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF HEMET AND
HEMET MID-MANAGERS ASSOCIATION
The Hemet Mid-Managers Association (hereinafter “Association”) and the City of Hemet (hereinafter “City”) (collectively, the “Parties”) having previously negotiated and executed a Memorandum of Understanding for the Association for the period of July 1, 2024 through July 30, 2026 (“MOU”) do hereby agree and adopt this side letter of agreement (“Side Letter Agreement”) amending ARTICLE IX, SECTION 9.1.b of the MOU.
WHEREAS, the Parties have an MOU that provides for a Vision Benefit whereby there is a maximum vision benefit per family per calendar year of five hundred dollars ($500);
WHEREAS, the Parties seek to amend the MOU so that the current Vision Benefit of a maximum vision benefit per family per calendar year of five hundred dollars ($500) shall be replaced in its entirety with a City-provided vision insurance through Vision Service Plan (VSP) that will constitute the entirety of the Vision Benefit under the MOU;
THEREFORE, having met and conferred in good faith, the Parties agree as follows:
The Vision Benefit set forth in MOU ARTICLE IX – SECTION 9.1.b shall be amended to read as follows:
Remove: The maximum benefit per family per calendar year shall be five hundred dollars ($500).
Add: Vision- Employees and their eligible dependents are entitled to vision benefits through the Vision Service Plan (VSP) provided by the City.
This Side Letter Agreement contains the entire agreement between the Parties related to this amendment to the MOU. Except as specifically provided herein, no other term or condition of the MOU is modified or amended by this Side Letter Agreement.
FOR THE CITY OF
HEMET
FOR THE HMMA
Mark Prestwich, City
Manager
Gregg Holyoak-HMMA
President
Date:
Date:
16.K.
13133492.2 HE040-001
John Paul Maier, City Clerk
Date
Steven Graham Pacifico,
City Attorney
________________________
Date:
16.K.
13133492.2 HE040-001
SIDE LETTER OF AGREEMENT AMENDING
THE JULY 1, 2024 THROUGH JUNE 30, 2026
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF HEMET AND
HEMET NON-SWORN POLICE EMPLOYEES ASSOCIATION
The Hemet Non-Sworn Police Employees Association (hereinafter “Association”) and the City of Hemet (hereinafter “City”) (collectively, the “Parties”) having previously negotiated and executed a Memorandum of Understanding for the Association for the period of July 1, 2024 through July 30, 2026 (“MOU”) do hereby agree and adopt this side letter of agreement (“Side Letter Agreement”) amending ARTICLE 5, SECTION 5.13 of the MOU.
WHEREAS, the Parties have an MOU that provides for a Vision Benefit whereby there is a maximum vision benefit per family per calendar year of five hundred dollars ($500);
WHEREAS, the Parties seek to amend the MOU so that the current Vision Benefit of a maximum vision benefit per family per calendar year of five hundred dollars ($500) shall be replaced in its entirety with a City-provided vision insurance through Vision Service Plan (VSP) that will constitute the entirety of the Vision Benefit under the MOU;
THEREFORE, having met and conferred in good faith, the Parties agree as follows:
The Vision Benefit set forth in MOU ARTICLE 5 – SECTION 5.13 shall be amended and to read as follows:
Remove: The “Maximum Benefit per family per Calendar Year” as set forth in the “Schedule of Vision Benefits” shall be five hundred dollars ($500) per year.
Add: Vision- Employees and their eligible dependents are entitled to vision benefits through the Vision Service Plan (VSP) provided by the City.
This Side Letter Agreement contains the entire agreement between the Parties related to this amendment to the MOU. Except as specifically provided herein, no other term or condition of the MOU is modified or amended by this Side Letter Agreement.
FOR THE CITY OF
HEMET
FOR THE HNSPEA
Mark Prestwich, City
Manager
Michelle Padilla-HNSPEA
President
16.K.
13133492.2 HE040-001
Date:
Date:
John Paul Maier, City Clerk
Date
Steven Graham Pacifico,
City Attorney
________________________
Date:
16.K.
1 3133492.2 HE040-001
SIDE LETTER OF AGREEMENT AMENDING
THE JULY 1, 2024 THROUGH JUNE 30, 2026
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF HEMET AND
SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721
Th
e Service Employees International Union Local 721 (hereinafter “Union”) and the City of Hemet (hereinafter “City”) (collectively, the “Parties”) having previously negotiated and executed a Memorandum of Understanding for the Association for the period of July 1, 2024 through July 30, 2026 (“MOU”) do hereby agree and adopt this side letter of agreement (“Side Letter Agreement”) amending ARTICLE 11, SECTION 11.1 of the MOU.
W
HEREAS, the Parties have an MOU that provides for a Vision Benefit whereby there is a maximum vision benefit per family per calendar year of five hundred dollars ($500); W
HEREAS, the Parties seek to amend the MOU so that the current Vision Benefit of a maximum vision benefit per family per calendar year of five hundred dollars ($500) shall be replaced in its entirety with a City-provided vision insurance through Vision Service Plan (VSP) that will constitute the entirety of the Vision Benefit under the MOU; TH
EREFORE, having met and conferred in good faith, the Parties agree as follows:
T
he Vision Benefit set forth in MOU ARTICLE 11 – SECTION 11.1 shall be amended to read as follows:
R
emove- The “Maximum Benefit per family per Calendar Year” as set forth in the “Schedule of Vision Benefits” shall be five hundred dollars ($500) per year.
Ad
d- Employees and their eligible dependents are entitled to vision benefits through the Vision Service Plan (VSP) provided by the City.
T
his Side Letter Agreement contains the entire agreement between the Parties related to this amendment to the MOU. Except as specifically provided herein, no other term or condition of the MOU is modified or amended by this Side Letter Agreement.
FOR THE CITY OF
HEMET
FOR THE SEIU
Mark Prestwich, City
Manager
Ernesto Guerrero-SEIU
Local 721 Division Director
16.K.
1 3133492.2 HE040-001
Date: Date:
John Paul Maier, City Clerk
Date
Steven Graham Pacifico,
City Attorney
________________________
Date:
16.K.
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Jan 13 2026
Department: City Attorney
Submitted by: Mark Prestwich, City Manager
Steven Graham, City Attorney;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing
TITLE:
Second Reading and Adoption of an Ordinance 2069 of the City Council of the City of Hemet, California, Adding Sections 53-15, 53-16, and 53-17 to Chapter 53 (Personal Conduct), Article I (Disorderly Conduct) of the Hemet Municipal Code to Prohibit Littering and Illegal Dumping and Establish Property Maintenance Standards
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Waive full reading, read by title only, and adopt an Ordinance 2069 of the City Council of the City of Hemet, California, Adding Sections 53-15, 53-16, and 53-17 to Chapter 53 (Personal Conduct), Article I (Disorderly Conduct) of the Hemet Municipal Code to Prohibit Littering and Illegal Dumping and Establish Property Maintenance Standards.
BACKGROUND:
Littering and illegal dumping have been persistent concerns in the City of Hemet, contributing to neighborhood and commercial center deterioration, visual blight, and health and safety hazards.
These activities impose measurable costs on the City’s Code Compliance and Public Works Divisions, which routinely conduct abatement operations in alleys, parkways, and vacant properties.
Such conditions also compromise the City’s compliance with State and federal stormwater regulations by introducing pollutants and debris into the municipal separate storm sewer system (MS4) and local waterways.
While existing provisions of the Hemet Municipal Code prohibit nuisances and provide certain abatement remedies, they do not clearly define littering and dumping as discrete offenses or specify the corresponding duties of property owners, tenants, and property management companies to maintain refuse storage and disposal areas in a sanitary condition. The absence of codified standards has limited the City’s ability to pursue consistent enforcement, particularly against chronic offenders and commercial operations that fail to provide adequate waste and recycling services.
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The by Plan Strategic FY Council’s 2025-26 the advances directly Ordinance proposed City establishing the necessary legal framework to implement Action Items #5, #21, and #23. To address Action Items #5 ("Fine Property Management Companies for Litter") and #23 ("Property Management Substandard Residential 30-Day Fines"), the Ordinance explicitly defines property management companies as "Responsible Persons" under Section 53-17, imposing a clear duty under Section 53- 16 remediate conditions. storage refuse substandard and maintain of free premises to litter Furthermore, the Ordinance facilitates Action Item #21 ("Litter Residential 30 Day Fine and Retail 7 Day Fine") by codifying strict-liability enforcement standards and authorizing administrative citation processes, thereby empowering Code Compliance to issue proportional penalties and immediate abatement orders to offenders.
ANALYSIS:
The proposed ordinance directly addresses these gaps by adding Sections 53-15, 53-16, and 53-17 to Chapter 53 of the Hemet Municipal Code.
Section 53-15 expressly prohibits littering in any public place or on private property without consent and prohibits dumping or depositing of waste, recyclables, or debris into public litter baskets or private receptacles without authorization.
Section 53-16 establishes a duty for all property owners, occupants, and property management companies to maintain their premises and adjoining areas free of litter and to provide refuse, recycling, and organics containers adequate in size, number, and service frequency to prevent overflow, spillage, and odor.
identifies Persons” “Responsible standards, strict-liability provides 53-17 Section enforcement consistent with Hemet Municipal Code Section 1-20, and authorizes both administrative and criminal enforcement mechanisms. Violations may be cited through administrative processes or prosecuted as misdemeanors or infractions. The ordinance allows City officials to issue immediate abatement orders when necessary to protect public health and safety and provides for full cost recovery, including inspection, cleanup, and lien authority. These provisions ensure accountability among property owners, tenants, property management companies, and contractors while reinforcing community standards of cleanliness and maintenance.
The frameworks and regulatory stormwater and existing with aligns ordinance solid-waste complements Chapter 62 (Solid Waste) and Chapter 90 (Zoning) of the Municipal Code. It also supports the City’s obligations under its NPDES permit and the State’s litter reduction initiatives.
DISCUSSION:
The proposed ordinance represents a comprehensive approach to addressing littering, dumping, and associated clear, standards, enforceable creating the deficiencies. maintenance property By ordinance empowers enforcement officers to respond quickly and proportionally to violations, from minor littering to large-scale dumping operations. It establishes responsibility not only for those who directly dump materials but also for those who own or manage property where violations occur. In this way, the ordinance strengthens community accountability while ensuring due process through existing administrative citation and appeal procedures.
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The ordinance also codifies preventative measures by requiring routine litter patrols and adequate container maintenance for drive-throughs, outdoor dining areas, and similar operations. These measures help sustain visual quality, enhance pedestrian safety, and protect the City’s storm drain infrastructure from debris and contamination.
PREVIOUS COUNCIL ACTION:
MOTION BY COUNCIL MEMBER HOWARD-CLARK, SECOND BY COUNCIL MEMBER LODGE, CARRIED 5-0, to:
1. Introduce by title only for first reading an Ordinance of the City of Hemet, California, Adding Sections 53-15, 53-16, and 53-17 to Chapter 53 (Personal Conduct), Article I (Disorderly Conduct) of the Hemet Municipal Code to prohibit littering and illegal dumping, to establish maintenance standards for refuse storage and collection areas, and to enhance enforcement authority for abatement and cost recovery, as amended; and
2. Direct the City Clerk to place the Ordinance on the Consent Calendar for the next Regular Meeting for Second Reading and Adoption.
STRATEGIC PLAN INTEGRATION:
GOAL ONE: QUALITY OF LIFE:
To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.
Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.
Objective 2: Explore and implement homelessness solutions for the City of Hemet.
Objective 3: Increase Public Safety visibility and response.
FISCAL IMPACT:
Implementation of this ordinance will not result in significant direct costs to the City’s General Fund.
Enforcement will occur within existing staffing resources. The ordinance’s cost-recovery provisions ensure that abatement and cleanup expenses may be recouped from responsible parties through administrative citations, liens, or special assessments. Over time, consistent enforcement is expected to reduce illegal dumping incidents and related City expenditures.
ALTERNATIVE(S):
The City Council could decline to adopt the ordinance at this time. Failure to adopt the ordinance would allow existing deficiencies in enforcement authority and property maintenance standards to persist until an alternative solution is adopted.
ATTACHMENT(S):
Attachment 1: Hemet Ordinance 2069 - Littering and Dumping Ordinance
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CITY OF HEMET ORDINANCE NO. 2069 1
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CITY OF HEMET
HEMET, CALIFORNIA
ORDINANCE NO. 2069
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HEMET,
CALIFORNIA, ADDING SECTIONS 53-15, 53-16, AND 53-17 TO
CHAPTER 53 (PERSONAL CONDUCT), ARTICLE I (DISORDERLY
CONDUCT) OF THE HEMET MUNICIPAL CODE TO PROHIBIT
LITTERING AND ILLEGAL DUMPING AND ESTABLISH PROPERTY
MAINTENANCE STANDARDS
WHEREAS, the City of Hemet (“City”) has the authority under its police powers, including California Constitution article XI, section 7, to adopt ordinances to protect the public health, safety, and welfare; and
WHEREAS, littering and illegal dumping degrade neighborhoods, pose risks to public health and safety, attract vermin and scavengers, create traffic and pedestrian hazards, and impose significant cleanup and enforcement costs on the City; and WHEREAS, litter and dumped materials obstruct and contaminate the municipal separate storm sewer system (MS4), gutters, inlets, and local waterways, impairing water quality and hindering compliance with the City’s stormwater/NPDES obligations; and
WHEREAS, the City Council finds it necessary to adopt clear prohibitions on littering in public places and on private property without consent, and to distinguish and prohibit illegal dumping, including unauthorized use of public litter baskets and private receptacles, so as to deter and rapidly abate such conduct; and WHEREAS, effective prevention of litter and dumping requires shared responsibility by those who own, occupy, manage, or maintain property and conduct
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CITY OF HEMET ORDINANCE NO. 2069 2
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operations that generate waste, including minimum standards for refuse, recycling, and organics container capacity, servicing, enclosure maintenance, and routine litter patrols; and
WHEREAS, the City Council further finds that strict-liability enforcement is appropriate for these offenses because intent is difficult to prove, the harms are diffuse and cumulative, and the regulated conduct is within the reasonable control of responsible persons; and
WHEREAS, the ordinance incorporates the definition of “Responsible Person” in Hemet Municipal Code section 1-20, and provides joint and several responsibility for compliance, costs, and penalties, ensuring accountability by owners, tenants/occupants, property management companies, contractors, and others with care, custody, or control; and
WHEREAS, the ordinance authorizes the City to order immediate abatement when necessary to protect public health and safety, and provides that failure to comply after such an order constitutes a separate violation; and WHEREAS, the ordinance provides that violations are enforceable through all remedies available under Hemet Municipal Code Chapter 1, Article II (Enforcement of the Code), including administrative citations, hearings, nuisance abatement, cost recovery, liens, and special assessments, and also establishes that violations are misdemeanors subject to prosecutorial discretion to charge or reduce to infractions; and
WHEREAS, the City Council finds this ordinance is consistent with and complementary to state and federal law governing solid waste management,
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CITY OF HEMET ORDINANCE NO. 2069 3
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stormwater protection, and public nuisances, and is not preempted.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET,
CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. Municipal Code Amendment. Sections 53-15, 53-16, and 53-17 are hereby added to the Hemet Municipal Code to read as follows:
Sec. 53-15. Littering and Dumping Prohibited.
A. Littering Prohibited.
No person shall place, throw, drop, sweep, track, spill, pour, discharge, deposit, or otherwise cause or permit any litter to be or remain (1) in or upon any public place; (2) upon any private property without the consent of the owner or lawful occupant; or (3) into any municipal separate storm sewer system facility (“MS4”), waterway, gutter, inlet, catch basin, storm drain, channel, or appurtenance.
B. Dumping Prohibited.
1. General Prohibition. No person shall place, deposit, leave, or cause to be left any solid waste, recyclables, organics, bulky item, household or business waste, construction or demolition debris, green waste, hazardous waste, e-waste, or other discarded material in or upon any public place or private property without both: (i) the owner’s or lawful occupant’s consent, and (ii) lawful collection arrangements with the City or its authorized hauler.
2. Unauthorized use of receptacles.
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a. No person shall deposit any household, business, construction, demolition, landscaping, or other accumulated waste into a public litter basket or similar receptacle. Public litter baskets are for incidental pedestrian waste only. b. No person shall deposit any material into a private or shared receptacle (including commercial dumpsters, carts, or compactors) without the receptacle owner’s or account holder’s consent.
c. No person shall deposit materials into any receptacle in a manner that prevents closure of the lid or causes overflow, spillage, windblown displacement, or access by animals or scavengers.
d. No person shall place materials on the ground, pavement, alley, parkway, or adjacent to any receptacle, bin, cart, or enclosure in a manner that results in or risks overflow, spillage, windblown displacement, or access by animals or scavengers, unless expressly authorized in writing by the City or as part of a scheduled bulky-item pickup compliant with a program operated by the City’s franchised hauler.
Sec. 53-16. Duty to Maintain Property Free of Litter.
A. Commercial and Residential Premises.
1. All private property within the City of Hemet, including but not limited to adjacent sidewalks, parkways, landscaped areas, alleys, parking lots, loading areas, drive aisles, and all other areas visible from the public right-of-way, shall be maintained at all times free of litter, with any litter promptly abated.
2. Containers.
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a. All private property within the City of Hemet shall be equipped with adequate refuse, recycling, and organics containers and, where required, enclosures, in number, size, and type sufficient for the use conducted. b. Containers shall be serviced at a frequency sufficient to prevent overflow, leakage, spillage, odors, or windblown litter. Lids or closures shall remain closed except when actively in use.
c. Container enclosures and collection areas shall be kept clean, sanitary, and in good repair. Any spills shall be promptly cleaned and surfaces maintained to prevent tracking or stormwater conveyance of debris.
3. Drive-through, take-out, sidewalk vending, outdoor dining, special events, and similar operations shall:
a. Provide conveniently located, clearly visible containers for patrons; b. Inspect and empty such containers as needed to prevent overflow and windblown litter; and
c. Conduct daily litter patrols of associated seating, parking, drive aisles, landscaping, and frontage areas, and promptly remove litter.
Sec. 53-17. Enforcement.
A. Strict liability; Responsible Person.
1. Violations of §§53-15 through 53-17 are strict-liability offenses. Intent, knowledge, mistake, or negligence are not elements.
2. Violations of §§53-15 through 53-17 may be cited or charged against any “Responsible Person,” as defined in HMC §1-20. Each Responsible Person is jointly and severally liable for compliance and for all administrative penalties, civil penalties,
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fines, fees, and costs (including inspection, investigation, abatement, cleanup, and enforcement) imposed or incurred under this Section and Chapter 1, Article II.
B. Orders to Abate.
1. An Enforcement Official may issue an order or notice requiring immediate abatement of any violation of §§53-15 or 53-16, including on-scene cleanup, temporary controls, or other measures necessary to protect public health or safety.
2. Upon issuance of such order or notice, the Responsible Person shall immediately abate the violation or, if immediate abatement is not safely feasible, shall commence and diligently pursue abatement to completion within the time specified.
3. Failure to comply with an order or notice to abate is a separate and distinct violation for each day or portion thereof the condition remains unabated after the deadline.
C. In addition to any enforcement action authorized by this Code (including but not limited to Chapter 1 Article II) any violation of §§53-15, 53-16 or 53-17(C) is a misdemeanor, enforceable by citation issued by an Enforcement Official or by criminal complaint filed by the City Attorney, and punishable as provided in Chapter 1 Article II.
In the discretion of the City Attorney, a violation may be charged or reduced to an infraction, whether at filing or thereafter.
D. Each day (or portion thereof) a violation continues, and each separate act in violation, constitutes a separate offense.
E. The remedies and penalties in this section are cumulative, not exclusive, and are in addition to any other remedies provided by this Code, permit, franchise, contract, or applicable state or federal law.
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Section 2. CEQA.
The City Council finds that this Ordinance is not a project or is otherwise exempt from CEQA because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment (CEQA Guidelines § 15061(b)(3)).
Section 3. Severability.
If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions. The City Council declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more portions may be declared invalid or unconstitutional.
Section 4. Repeal of Inconsistent Provisions.
All provisions of the Hemet Municipal Code, resolutions, or City Council policies that are in conflict with the provisions of this Ordinance are, to the extent of such conflicts, hereby repealed or superseded.
Section 5. Codification.
The City Clerk, in consultation with the City Attorney, is authorized to make non- substantive edits and numbering or formatting changes necessary to codify this Ordinance into the Hemet Municipal Code.
Section 6. Effective Date.
This Ordinance shall take effect on the 31st day following adoption.
Section 7. Certification and Publication.
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The City Clerk shall certify the passage of this Ordinance and shall cause the same to be published as required by law.
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INTRODUCED at the regular meeting of Hemet City Council on December 9, 2025.
APPROVED, AND ADOPTED at the regular meeting of Hemet City Council on January 13, 2026.
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Linda Krupa, Mayor
ATTEST:
_________________________
John Paul Maier, City Clerk
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing Ordinance is the actual Ordinance adopted by the City Council of the City of Hemet and was passed at a regular meeting of the City Council on the 13th day of January, 2026.
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
_________________________________
John Paul Maier, City Clerk
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City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Jan 13 2026
Department: Community Development
Submitted by: Mark Prestwich, City Manager
Emery Papp, Deputy Director of Community Development;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing
TITLE:
Second Reading and Adoption of Ordinance No. 2070 of the City Council of the City of Hemet, California, for the Tres Cerritos West Specific Plan Amendment No. 4 (SPA 24-003), Tentative Tract Map. No 31513 (MAP 24-006), Site Development Review (SDR) 25-006, Model Home Complex (MHC) 25-001, Development Agreement Amendment 25-001 – A request to amend the Tres Cerritos West Specific Plan (Amendment No. 4) and Tentative Tract Map No. 31513 to increase the number of single-family residential lots from 176 to 269 and increase the amount of land dedicated for open space and conservation uses on a 190.1-acre site. The Project will provide approximately 41.01 acres of single-family residential uses, 4.9 acres of park space and paseos, 66.04 acres of conservation and open space areas, 2.84 acres for a debris basin and two water quality detention basins, 6.46 acres dedicated to public streets, and a stormwater conveyance system; and Second Reading and Adoption of Ordinance No. 2071 of the City Council of the City of Hemet, California, for an amendment of the existing Development Agreement to bring it into alignment with the proposed modifications to the Tres Cerritos West Specific Plan and Tentative Tract Map 31513.
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
1. Waive further reading and adopt Ordinance No. 2070 of the City Council of the City of Hemet, California approving Tres Cerritos West Specific Plan Amendment No. 4 (SPA 24-003), amending the Tres Cerritos West Specific Plan (SP 90-09) to increase the number of Single-Family Residential lots from 176 To 269 and increase the amount of land dedicated for Open Space and Conservation uses on a 190.1-acre site; and
2. Waive further reading and adopt Ordinance No. 2071 of the City Council of the City of Hemet, California, approving an Amendment to Development Agreement No. 04-003 (DAA25-001) for Tres Cerritos West between the City of Hemet and Dr Horton; and
3. Direct Staff to file a Notice of Determination with the County of Riverside and the state of California.
BACKGROUND:
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The Project Applicant, DR Horton, has applied for the following entitlement applications: Tres Cerritos West Specific Plan Amendment No. 4 (SPA 24-003), Tentative Tract Map. No 31513 (MAP 24-006), Site Development Review (SDR) 25-006, Model Home Complex (MHC) 25-001, and Development Agreement Amendment 25-001. Collectively, the approval of these entitlement applications would allow for the orderly development of the project area, preserve open space, and create passive recreation areas such as parks and paseos.
On November 18, 2025, the City of Hemet Planning Commission considered the entirety of the entitlement applications applied for as part of the Tres Cerritos Specific Plan Amendment No. 4 Project and recommended that the City Council approve the Project. On December 9, 2025, the City Council Planning of recommendation the proposal, the the of merits the considered Project Commission, public comment, discussion, and the entirety of the public record, and approved the recommended reading first the conducted and the entitlement for Resolutions of applications ordinances to approve the project. The purpose of this item is to approve the Ordinances by conducting the second reading. A full synopsis of each of the Project components is discussed in the December 9, 2025 City Council Agenda Staff Report, Item No. 17.A.
PREVIOUS COUNCIL ACTION:
On December 9, 2025, A MOTION BY COUNCIL MEMBER PETERSON, AND SECOND BY COUNCIL MEMBER CLARK, CARRIED 5-0, to:
1. Adopt a Resolution of the City Council of the City of Hemet, California, accepting and filing an Addendum to the previously adopted Mitigated Negative Declaration for the Tres Cerritos West Specific Plan Project; and
2. Introduce by title and waive the full reading of an Ordinance of the City Council of the City of Hemet, California, Approving Specific Plan Amendment No. 4 (SPA 24-003), Amending The Tres Cerritos West Specific Plan (SP 90-09) To Increase The Number Of Single-Family Residential Lots From 176 To 269 And Increase The Amount Of Land Dedicated For Open Space And Conservation Uses On A 190.1-Acre Site. The Project Will Provide Approximately 41.01 Acres Of Single-Family Residential Uses, 4.9 Acres Of Park Space And Paseos, 66.04 Acres Of Conservation And Open Space Areas, 2.84 Acres For A Debris Basin And Two Water Quality Detention Basins, 6.46 Acres Dedicated To Public Streets, And A Stormwater Conveyance System; and
3. Adopt a Resolution of the City Council of the City of Hemet, California, approving Tentative Tract Map No. 31513 (MAP 24-006), Site Development Review (SDR) 25-006, Model Home Complex (MHC) 25-001; and
4. Introduce by title and waive the full reading of an Ordinance of the City Council of the City of Hemet, California, Approving an Amendment to Development Agreement No. 04-003 (DAA25-001) for Tres Cerritos West Between The City of Hemet and Dr Horton.
STRATEGIC PLAN INTEGRATION:
GOAL ONE: QUALITY OF LIFE:
To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.
Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.
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GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.
Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.
Objective 2: Increase transparency for the public.
Objective 3: Increase the community's pride within the City.
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 5: Streamline fire prevention coordination efforts.
ATTACHMENT(S):
Attachment 1: CC Ordinance 2070 TCW Specific Plan Amendment 1-13-26 Attachment 2: CC Ordinance 2071 TCW DAA 1-13-2026
Attachment 3: DAA 25-001 3rd Amend to TCWSP Development Agreement 1-13-2026
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CITY OF HEMET ORDINANCE NO. 2070 1
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CITY OF HEMET
HEMET, CALIFORNIA
ORDINANCE NO. 2070
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF HEMET, CALIFORNIA, APPROVING SPECIFIC PLAN
AMENDMENT NO. 4 (SPA 24-003), AMENDING THE
TRES CERRITOS WEST SPECIFIC PLAN (SP 90-09) TO
INCREASE THE NUMBER OF SINGLE-FAMILY
RESIDENTIAL LOTS FROM 176 TO 269 AND INCREASE
THE AMOUNT OF LAND DEDICATED FOR OPEN SPACE
AND CONSERVATION USES ON A 190.1-ACRE SITE.
THE PROJECT WILL PROVIDE APPROXIMATELY 41.01
ACRES OF SINGLE-FAMILY RESIDENTIAL USES, 4.9
ACRES OF PARK SPACE AND PASEOS, 66.04 ACRES
OF CONSERVATION AND OPEN SPACE AREAS, 2.84
ACRES FOR A DEBRIS BASIN AND TWO WATER
QUALITY DETENTION BASINS, 6.46 ACRES DEDICATED
TO PUBLIC STREETS, AND A STORMWATER
CONVEYANCE SYSTEM.
WHEREAS, pursuant to Section 90-989 of the Hemet Municipal Code and Government Code sections 65854 and 65855, the Planning Commission has the authority to review and make recommendations to the City Council regarding amendments to the City’s zoning ordinances; and
WHEREAS, the Planning Commission has the authority under Chapter III.6 (Implementation) of the Hemet General Plan to review and make a recommendation to the City Council on Specific Plan Amendment No. 24-003; and
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WHEREAS, Specific Plan Amendment No. 24-003 is proposed in accordance with requirements of Section 90-989 of the Hemet Municipal Code; and WHEREAS, November 18, 2025, the Planning Commission was presented with a draft of the Specific Plan Amendment and, after conducting a duly noticed public hearing, voted to recommend that the City Council approve Tres Cerritos Specific Plan Amendment No. 4; and
WHEREAS, on December 9, 2025, the City Council considered the Ordinance, the Planning Commission’s findings, and the record of information regarding Specific Plan Amendment No. 24-003 to SP 90-09 of the Tres Cerritos West Specific Plan as a duly noticed public hearing, at which time interested persons has an opportunity to provide testimony on this matter, and introduced by title only and waived full reading of the Ordinance; and
WHEREAS, on January 13, 2026, the City Council waived full reading and adopted the Ordinance.
NOW THEREFORE, the City Council of the City of Hemet does Resolve, Determine, Find and Order as follows:
SECTION 1: SPECIFIC PLAN AMENDMENT FINDINGS
1. That the Specific Plan or Amendment systematically implements and is consistent with the latest adopted General Plan.
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Finding of Fact: The proposed project is in conformance with the General Plan for the City of Hemet with the designation of Specific Plan by incorporating into the existing Specific Plan No. 90-009 as amended, designated for residential development. The specific plan includes a master plan of development incorporating pedestrian amenities both internal and external to the project. In addition, the existing Specific Plan No. 90-009 was designed at a human scale an incorporated buffering in the form of landscaping, setbacks and building orientation to provide a transition between the surrounding residential uses. The proposed Specific Plan Amendment No. 06-001 will implement the goals of providing residential and recreational amenity and services for the community at large.
2. The Specific Plan Amendment provides for the development of a comprehensively planned project that is superior to development otherwise allowed under the conventional zoning classifications.
Finding of Fact: The proposed Specific Plan Amendment No. 25-003 involves pedestrian and vehicular linkages that have been designed to connect with the Tres Cerritos East project and with the surrounding residential communities. The proposed development will solve local stormwater drainage problems and provide recreational amenities in the form of parkland and recreational facilities.
3. The proposed Specific Plan Amendment provides for the construction, improvement, or extension of transportation facilities, public utilities and public services required by the long-term needs of the project and/or other area residents, and complements the orderly development of the city beyond the project boundaries.
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Finding of Fact: The project, as conditioned will, improve the site in a manner that is consistent with the General Plan Circulation Element which will serve future traffic generated by the proposed residential development. The traffic analysis for the original Specific Plan and the proposed Specific Plan Amendment has determined that the streets and circulation system in the area will be adequate to handle the future anticipated traffic needs with the provision of the suggested mitigation measures.
4. The specific plan amendment provides for the appropriate orientation and relationship between land use within and adjacent to the project.
Finding of Fact: The proposed Specific Plan Amendment for the project is compatible with the existing development constructed immediately north, and anticipated to the east and south of the subject site. The original Specific Plan has determined that the streets and circulation system in the area will be adequate to handle the future anticipated traffic needs with the provision of the suggested mitigation measures.
SECTION 2: AMENDED TRES CERRITOS WEST SPECIFIC PLAN (SPA 24-003)
LAND USE REGULATIONS, OPEN SPACE REQUIREMENTS, DRAINANGE AND
PUBLIC INFRASTRUCTURE REQUIREMENTS ARE IDENTIFIED IN THE TRES CERRITOS WEST SPECIFIC PLAN AMENDMENT NO. 4 DOCUMENT ATTACHED TO THE DECEMBER 9, 2025 CITY COUNCIL STAFF REPORT AS ATTACHMENT 2A.
SECTION 3. CEQA FINDINGS. The entitlement applications applied for in concert with the Tres Cerritos West Specific Plan Amendment No. 4 will not have a significant effect on the environment and it is recommended that the City Council approve and file an Addendum to the previously adopted Mitigated Negative Declaration (MND)(SCH No. 2004081192) for the Tres Cerritos West Specific Plan Project.
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Pursuant to Section 15164 of the CEQA Guidelines, the City has determined that an Addendum to the previously adopted MND is appropriate because minor changes made to the project do not raise important new issues about the significant impacts on the environment, and none of the conditions described in CEQA Guidelines Section 15162 calling for the preparation of a subsequent Mitigated Negative Declaration have occurred.
Pursuant to State CEQA Guidelines Section 15162, none of the conditions that would trigger the need to prepare a subsequent or supplemental mitigated negative declaration or other environmental document to evaluate Project impacts or mitigation measures exist. There are no: 1) changes related to development of the Project site that involve new significant environmental effects or a substantial increase in the severity of previously identified effects; 2) substantial changes with respect to the circumstances under which development of the Project site is undertaken that require major revisions of the previously adopted mitigated negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified effects; or 3) the availability of new information of substantial importance relating to significant effects or mitigation measures or alternatives that were not known and could not have been known when the mitigated negative declaration was certified as completed. Because none of the conditions identified in State CEQA Guidelines Section 15162 would trigger the need to prepare a subsequent or supplemental mitigated negative declaration to evaluate Project impacts, State CEQA Guidelines 15164 also does not require additional environmental
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review and the Project is within the scope of the previously adopted mitigated negative declaration for the Tres Cerritos West Specific Plan (SCH No. 2004081192). The Addendum need not be circulated for public review and comment, however it should be filed and kept with the previously adopted Mitigated Negative Declaration.
SECTION 4. SEVERABILITY. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such determination shall not affect the validity of the remaining portions of this Ordinance.
The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
SECTION 5. EFFECTIVE DATE. This Ordinance shall take effect thirty (30) days from its passage by the City Council of the City of Hemet.
SECTION 6. NOTICE. The City Clerk is authorized and directed to cause this Ordinance to be published within fifteen (15) days after its passage in a newspaper of general circulation and circulated within the City in accordance with Government Code Section 36933(a) or, to cause this Ordinance to be published in the manner required
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by law using the alternative summary and posting procedure authorized under Government Code Section 39633(c).
APPROVED at the regular meeting of Hemet City Council on the 13th day of January 2026.
APPROVED AND ADOPTED this 13th day of January, 2026.
____________________________
Linda Krupa, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing was adopted by the Hemet City Council on the 13 th day of January, 2026, and was passed by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk
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CITY OF HEMET ORDINANCE NO. 2071 1
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CITY OF HEMET
HEMET, CALIFORNIA
ORDINANCE NO. 2071
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF HEMET, CALIFORNIA, APPROVING AN AMENDMENT
TO DEVELOPMENT AGREEMENT NO. 04-003 (DAA25-
001) FOR TRES CERRITOS WEST BETWEEN THE CITY
OF HEMET AND DR HORTON.
WHEREAS, on January 11, 2005, the City Council adopted Ordinance No. 1727 approving Development Agreement No. 04-002 for the Tres Cerritos West development project, as well as a Specific Plan Amendment and Vesting Tentative Tract Map 31513 to assist in the subdivision of 121.3 acres of land into 177 single family residential lots; and,
WHEREAS, on August 20, 2013, the City Council adopted Ordinance No. 1872 approving the first amendment (DAA 11-001) to Development Agreement No. 04-02 for the Tres Cerritos West Project; and,
WHEREAS, on December 14, 2021, the City Council adopted Ordinance No. 1981 approving the second amendment (DAA 20-001) to Development Agreement No. 04-02 for the Tres Cerritos West Project; and
WHEREAS, the Applicant has submitted an application for a third amendment (DAA25-001) to Development Agreement No. 04-02 for the Tres Cerritos
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West Project in concert with a proposed Specific Plan Amendment, Tentative Tract Map, Site Development Review and Model Home Complex; and WHEREAS, on October 23, 2025, the City provided a 20-day public notice of the holding of a public hearing by mailing to property owners and occupants located within a 500-foot radius of the project boundaries, in addition to a public notice published in the Press Enterprise on October 29, 2025 of the holding of a public hearing at which the Project would be considered by the Planning Commission; and WHEREAS, November 18, 2025, the Planning Commission was presented with a draft of the Specific Plan Amendment and, after conducting a duly noticed public hearing, voted to recommend that the City Council approve Tres Cerritos Specific Plan Amendment No. 4; and
WHEREAS, on December 9, 2025, the City Council considered the Ordinance, the Planning Commission’s findings, and the record of information regarding Specific Plan Amendment No. 24-003 to SP 90-09 of the Tres Cerritos West Specific Plan as a duly noticed public hearing, at which time interested persons has an opportunity to provide testimony on this matter, and introduced by title only and waived full reading of the Ordinance; and
WHEREAS, on January 13, 2026, the City Council waived full reading and adopted the Ordinance.
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CITY OF HEMET ORDINANCE NO. 2071 3
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NOW THEREFORE, the City Council of the City of Hemet does Resolve, Determine, Find and Order as follows:
SECTION 1: DEVELOPMENT AGREEMENT AMENDMENT FINDINGS
1. The Development Agreement Amendment is consistent with the objectives, policies, general land uses and programs in the General Plan and any specific plan.
Finding of Fact: The proposed amendment to Development Agreement No. 04-002 will assist in the development of the Tres Cerritos Specific Plan (SP 90-9) as amended by SPA 03-2, SPA 06-001, and SPA 24-003. The proposed development of 269 single-family residential lots with the approved Vesting Tentative Tract Map 31513 at a net density of 6.55 d.u./ac., and a gross density for the project area of 1.42 d.u./ac.
Specific Plan documents allow for clustered housing to avoid slope areas in excess of 25% and desirable open space areas. Under ideal topographic conditions, the site could accommodate as many as 950 new homes. The proposed 269 single-family homes is considerably below that threshold and is deemed to be consistent with the Low-Density Residential designation which allows for a density range of 2.1 to 5.0 d.u./ac.
The Specific Plan has land use plans, design guidelines and standards that eliminate conflicts between adjacent lands uses, while providing clear buffers and transitions between dissimilar uses. The Specific Plan preserves significant
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environmental features and incorporates open space into the fabric of the new development.
The Hemet General Plan calls for master planned communities and facilities that reduce the cost of facilities and public infrastructure improvements by eliminating uncertainties as to future utility, transportation, and school capacities. The Tres Cerritos Specific plan provides master utility, circulation and open space plans for future development.
2. The Development Agreement Amendment is compatible with the uses authorized in, and the regulations prescribed for, the land use districts in which the real property is located.
Finding of Fact: The Development Agreement specifies development that is only allowed in the Tres Cerritos Specific Plan (SP 90-009) as amended for detached single family residential.
3. The Development Agreement Amendment is in conformity with public convenience, general welfare and good land use practice.
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Finding of Fact: The proposed development is designed to provide safe access for residents, visitors and emergency vehicles. Two points of access will be provided for all development. Open space reserve areas have been set aside to protect and preserve the sensitive wildlife habitat found in the area. The unique topographic features of the site have been retained with the steeper portions of the site kept in open space preserves.
4. The adoption of the Development Agreement Amendment will not be detrimental to the health, safety, and general welfare.
Finding of Fact: The adoption of the Development Agreement Amendment will convey vested rights to develop the Tres Cerritos West portion of the Tres Cerritos Specific Plan. Future land uses and intensities have been analyzed so as to determine compatibility and safety for existing development surrounding these areas as well as future residents, visitors and businesses in these particular areas. Adequate parking, vehicular, and pedestrian access will be provided. Off-site improvements will also be constructed to ensure traffic safety. Landscaping in appropriate areas will be installed to prevent erosion and allow adequate drainage and storm water flow. Conditions of approval have been required which will provide for improved streets, curbs, gutters, sidewalks, sewer, water, and drainage improvements.
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5. The adoption of the Development Agreement Amendment will not adversely affect the orderly development of property or the preservation of the property value.
Finding of Fact: The Development Agreement Amendment requires that future development be constructed in accordance with the plans and specifications submitted to and approved by the City of Hemet. The plans and specifications of the City of Hemet have been developed specifically to implement the Hemet General Plan, federal, state and local regulations, and to preserve and protect property values.
Substantial land use buffering is proposed in the development to adequately protect the surrounding areas.
SECTION 2: THE AMENDED DEVELOPMENT AGREEMENT (DAA 25-001)
DOCUMENT WITH PROVISIONS INCLUDING REASSIGNMENT TO DR HORTON LOS ANGELES HOLDING COMPANY , INC. , IS ATTACHED TO THE DECEMBER 9, 2025, CITY COUNCIL STAFF REPORT AS ATTACHMENT 4A.
SECTION 3. CEQA FINDINGS. The entitlement applications applied for in concert with the Tres Cerritos West Specific Plan Amendment No. 4 will not have a significant effect on the environment and it is recommended that the City Council approve and file an Addendum to the previously adopted Mitigated Negative Declaration (MND)(SCH No. 2004081192) for the Tres Cerritos West Specific Plan Project.
Pursuant to Section 15164 of the CEQA Guidelines, the City has determined that an
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Addendum to the previously adopted MND is appropriate because minor changes made to the project do not raise important new issues about the significant impacts on the environment, and none of the conditions described in CEQA Guidelines Section 15162 calling for the preparation of a subsequent Mitigated Negative Declaration have occurred.
Pursuant to State CEQA Guidelines Section 15162, none of the conditions that would trigger the need to prepare a subsequent or supplemental mitigated negative declaration or other environmental document to evaluate Project impacts or mitigation measures exist. There are no: 1) changes related to development of the Project site that involve new significant environmental effects or a substantial increase in the severity of previously identified effects; 2) substantial changes with respect to the circumstances under which development of the Project site is undertaken that require major revisions of the previously adopted mitigated negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified effects; or 3) the availability of new information of substantial importance relating to significant effects or mitigation measures or alternatives that were not known and could not have been known when the mitigated negative declaration was certified as completed. Because none of the conditions identified in State CEQA Guidelines Section 15162 would trigger the need to prepare a subsequent or supplemental mitigated negative declaration to evaluate Project impacts, State CEQA Guidelines 15164 also does not require additional environmental review and the Project is within the scope of the previously adopted mitigated negative
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declaration for the Tres Cerritos West Specific Plan (SCH No. 2004081192). The Addendum need not be circulated for public review and comment, however it should be filed and kept with the previously adopted Mitigated Negative Declaration.
SECTION 4. SEVERABILITY. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such determination shall not affect the validity of the remaining portions of this Ordinance.
The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
SECTION 5. EFFECTIVE DATE. This Ordinance shall take effect thirty (30) days from its passage by the City Council of the City of Hemet.
SECTION 6. NOTICE. The City Clerk is authorized and directed to cause this Ordinance to be published within fifteen (15) days after its passage in a newspaper of general circulation and circulated within the City in accordance with Government Code Section 36933(a) or, to cause this Ordinance to be published in the manner required by law using the alternative summary and posting procedure authorized under Government Code Section 39633(c).
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INTRODUCED at the regular meeting of Hemet City Council on the 9th day of December 2025.
APPROVED AND ADOPTED this 13th day of January 2026.
____________________________
Linda Krupa, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing was adopted by the Hemet City Council on the 13 th day of January 2026, and was passed by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk
16.M.
3rd Amendment to Development Agreement
(Tres Cerritos, Hemet)
1/13/2026
RECORDING REQUESTED BY:
WHEN RECORDED RETURN TO:
City of Hemet
445 E. Florida Avenue
Hemet, CA 92543
Attn: City Clerk
Above Space for Recorder's Use
*EXEMPT FROM RECORDER FEES
PURSUANT TO GOV. CODE §27383
THIRD AMENDMENT TO
DEVELOPMENT AGREEMENT NO. 04-02
"Tres Cerritos West"
by and between
the
CITY OF HEMET
and
JMP BIXBY HEMET, LLC (Assigned to DR Horton Los Angeles Holding Company, Inc.)
Dated _________________, 2025
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1 3rd Amendment to Development Agreement
(Tres Cerritos, Hemet)
1/13/2026
THIRD AMENDMENT TO DEVELOPMENT AGREEMENT NO. 04-02
"Tres Cerritos West"
This Third Amendment to Development Agreement No. 04-02 ("Amendment"), which is dated for reference purposes as indicated on the cover page, is hereby entered into by and between CITY OF HEMET, a California general law city ("City"), and DR Horton Los Angeles Holding Company, Inc. ("Owner"), as follows. City and Owner may be collectively referred to herein as the "Parties."
A. City and Corman Brook LLC ("Original Owner") entered into a Development Agreement on January 11, 2005, recorded by the Riverside County Recorder as Document Number 2005-0104610, as amended by that certain First Amendment to Development Agreement No. 04-02 "Tres Cerritos" dated as of October 8, 2013, recorded by the Riverside County Recorder as Document Number 2013-0541752 (as amended, "Development Agreement"), providing the terms and conditions under which the Original Owner planned to develop approximately 121 acres of land located within the City, the legal description of which is attached as Exhibit "A" hereto ("TC-West Property"), with a mixed density housing development with open space, recreational amenities, landscaping and certain Public Improvements ("TC-West Project").
B. The TC-West Property is now under new ownership. Owner is now in control of the TC-West Property and per Section 1.16 of the Development Agreement has succeeded in interest to the rights and obligations of the Original Owner under the Development Agreement.
C. The Term of the Development Agreement is currently for five (5) years. The Parties desire to extend the Term of the Development Agreement by five (5) years as provided herein.
D. The Parties further concur that the Regional Drainage Facilities no longer need to be financed with any Drainage CFD, Drainage Facilities CFD or any other kind of Community Facilities District.
E. The City finds that this Amendment is not a Subsequent Development Approval, as that phrase is defined in the Development Agreement, because this Amendment does not materially and substantially change the TC-West Project, the Development Agreement, or any of the Existing Development Approvals for the TC-West Project. Therefore, this Amendment will not trigger the application of any Subsequent Land Use Regulations, new or increased Development Exactions or Development Impact Fees, including TUMF and the MSHCP Fee pursuant to Section 5.4.2 of the Development Agreement. Owner has applied for and is concurrently processing entitlement applications for a Specific Plan Amendment, a Tentative Tract Map 31513, a Site Development Review for the architecture and placement of 269 single- family homes, and a Model Home Complex.
F. Pursuant to Government Code Section 66498.1(b) and Hemet Municipal Code Section 70-166(a), the approval of VTTM 31513 for the TC-West Project conferred on the Owner a vested right to develop the TC-West Project in accordance with the ordinances, policies and standards that were in effect at the time VTTM 31513 was approved. Therefore,
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2 3rd Amendment to Development Agreement
(Tres Cerritos, Hemet)
1/13/2026
notwithstanding Section 28-70.3(f)(4) of the Hemet Municipal Code, this Amendment does not subject the TC-West Project to the TUMF program, and the TC-West Project expressly remains exempt from the payment of the TUMF.
G. The Parties acknowledge that this Amendment is not intended to revive any obligations that have previously been satisfied.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited herein, the Parties do hereby enter into this Amendment which modifies and amends the Development Agreement as follows:
1.INCORPORATION OF RECITALS. The City Council finds that the foregoing recitals are true and correct and incorporates them herein by reference.
2.AMENDMENTS. The Development Agreement is hereby amended as follows:
2.1. Term. Section 2.4 ("Term") of the Development Agreement is hereby amended to read:
"2.4 Term. The term of this Agreement shall commence on the Effective Date and shall extend for a period of twenty-five (25) years thereafter, unless this Agreement is terminated, modified, or extended by circumstances set forth in this Agreement or by mutual consent of the parties hereto. This Agreement shall terminate and be of no further force and effect upon the occurrence of the entry of a final judgment or issuance of a final order after exhaustion of any appeals directed against the City as a result of any lawsuit filed against the City to set aside, withdraw, or abrogate the approval by the City Council of City of this Agreement."
2.2. Planning and Financing Activities. Subsections 2.10.1(b) ("Feasibility Study") and 2.10.1(d) ("Drainage Facility CFD") of the Development Agreement are hereby deleted in their entirety.
2.3. Financing of Regional Drainage Facilities. Section 3.6 ("Financing of Regional Drainage Facilities") of the Development Agreement is hereby deleted in its entirety.
3.RELINQUISH RIGHTS TO GOLF-COURSE DEED RESTRICTIONS. In accordance with Section 2.3 ("Relinquish Rights to Golf-Course Deed Restrictions") of the Development Agreement, within seven (7) calendar days of the effective date of this Amendment (as established pursuant to Section 4.4 below), the City shall execute and cause to be recorded a quitclaim deed and/or termination of any and all of the City's interest in the Golf-Course Parcels, whereby the City will relinquish and abandon in their entirety the Golf-Course Deed Restrictions.
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3 3rd Amendment to Development Agreement
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4.ASSIGNMENT. D.R. Horton Los Angeles Holding Company, Inc., a California corporation ("Horton"), is the buyer of the portion of the TC-West Property more particularly described in Exhibit "B" attached hereto ("Assigned Property") under a legally binding Purchase and Sale Agreement and Escrow Instructions dated for reference purposes as of May 5, 2021, between Owner, as Seller, and Horton, as Buyer. Owner intends to assign, effective as of Owner's conveyance of the Assigned Property to Horton, all of the rights, title, interests, burdens and obligations of Owner under the Development Agreement with respect to the Assigned Property. This Amendment constitutes the thirty (30)-calendar days' written notice of the proposed assignment required under Section 6.1.1 ("Right to Assign") of the Development Agreement. By its execution hereof, the City consents to such assignment and agrees that, effective upon Owner's conveyance of the Assigned Property to Horton and Horton's execution of an agreement wherein Horton expressly and unconditionally assumes all the duties and obligations of "Owner" under the Development Agreement with respect to the Assigned Property, the City will acknowledge and accept Horton as the "Owner" under the Development Agreement with respect to the Assigned Property.
5.GENERAL PROVISIONS.
5.1. Remainder Unchanged. Except as specifically modified and amended in this Amendment, the Development Agreement remains in full force and effect and binding upon the Parties.
5.2. Definitions. Except as otherwise stated in this Amendment, the terms and phrases used herein shall be interpreted in accordance with the definitions stated in the Development Agreement.
5.3. Integration. This Amendment consists of pages 1 through 3, inclusive, which constitute the entire understanding and agreement of the Parties and supersedes all negotiations or previous agreements between the Parties with respect to all or any part of the transaction discussed in this Amendment.
5.4. Effective Date. This Amendment shall not become effective until the date it has been formally approved by the City Council and executed by the appropriate authorities of the City and Owner.
5.5. Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this Amendment.
5.6. References. All references to the Development Agreement include all their respective terms and provisions. All defined terms utilized in this Amendment have the same meaning as provided in the Development Agreement, unless expressly stated to the contrary in this Amendment.
[Remainder of page intentionally left blank]
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4 3rd Amendment to Development Agreement
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IN WITNESS WHEREOF, the Parties hereto have executed this Amendment to the Development Agreement on the date and year first written above.
CITY:
THE CITY OF HEMET
By:
Mark Prestwich, City Manager
ATTEST:
John Paul Maier, City Clerk
APPROVED AS TO FORM:
, City Attorney
OWNER:
D.R. Horton Los Angeles Holding
Company, Inc., a California corporation
By: D.R. Horton Los Angeles Holding
Company, Inc., a California
corporation
By:
DR Horton
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3rd Amendment to Development Agreement
(Tres Cerritos, Hemet)
1/13/2026
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA )
COUNTY OF )
On _________________________, before me, _________________________________, Notary Public, personally appeared __________________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under penalty of perjury under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA )
COUNTY OF )
On _________________________, before me, _________________________________, Notary Public, personally appeared __________________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under penalty of perjury under the laws of the State of California that the foregoing
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3rd Amendment to Development Agreement
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1/13/2026
paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
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"A"-1
3rd Amendment to Development Agreement
(Tres Cerritos, Hemet)
1/13/2026
EXHIBIT "A"
Legal Description of TC-West Property
IN THE CITY OF HEMET, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, BEING PORTIONS OF TRACT 29550 AS SHOWN ON A MAP FILED IN BOOK 299, PAGES 78 THROUGH 99, INCLUSIVE OF MAPS, IN THE OFFICE OF THE RECORDER OF SAID COUNTY, BEING MORE PARTICULAR:
LOTS 1 THROUGH 7; LOTS "A" THRU "I"; LOT "K"; LOT "L"; LOT "EEE"; LOT "FFF"; LOT "LLL"; AND LOT "MMM", ALL OF SAID TRACT.
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"B"-1
3rd Amendment to Development Agreement
(Tres Cerritos, Hemet)
1/13/2026
EXHIBIT "B"
Legal Description of Assigned Property
Real property in the City of Hemet, County of Riverside, State of California, described as follows:
LOTS 1 THROUGH 7, INCLUSIVE, AND LETTERED LOTS LLL AND MMM OF TRACT NO. 29550, IN THE CITY OF HEMET, AS SHOWN BY MAP ON FILE IN BOOK 299, PAGE(S) 78 THROUGH 99, INCLUSIVE OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA.
EXCEPTING THEREFROM AN UNDIVIDED ONE-HALF INTEREST IN AND TO ALL
OIL, GAS, PETROLEUM, NAPHTHA, OTHER HYDROCARBON SUBSTANCES AND
MINERALS OF WHATSOEVER KIND AND NATURE IN, UPON OR BENEATH THE
PROPERTY HEREINABOVE DESCRIBED, TOGETHER WITH THE RIGHT OF ENTRY
AND ALL OTHER RIGHTS, INCLUDING ALL RIGHTS OF WAY AND EASEMENTS,
WHICH MAY BE NECESSARY FOR THE DEVELOPMENT, PRODUCTION AND
REMOVAL OF ALL SUCH SUBSTANCES AND MINERALS AND THE FULL ENJOYMENT OF THE INTEREST HEREIN RESERVED.
APNS: 441-740-001, 441-740-002, 441-740-003, 441-740-004, 441-740-005, 441-740-012, 441-740-013; and 441-750-001, 441-750-002, 441-750-003, 441-750-004
16.M.
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Jan 13 2026
Department: Administration
Submitted by: Mark Prestwich, City Manager
John Maier, City Clerk;
☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing
TITLE:
City Council Outside Boards, Committees, and Commissions Appointments
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Provide direction and possibly appointment the City of Hemet City Council Members to existing outside boards, committees, and commissions.
BACKGROUND:
In 2025, the City Council provided direction and appointed City Council members to outside boards, committees, and commissions.
ANALYSIS:
The City of Hemet Council Protocols for Council Members and Appointed Officials indicate that the Mayor, as the presiding officer of the City Council, has the authority to appoint Council Members as representatives to Standing, Ad-Hoc, and Regional Organization committees such as the Riverside Transit Agency, WRCOG, etc.
The vacancy of a liaison or alternate to the liaison could hinder effective communication between committees, regional organizations, and the City Council as the absence of an appointee may impact the City's ability to participate.
DISCUSSION:
Annually, the City of Hemet City Council conducts its reorganization and appoints Council Members to serve as representatives and liaisons to various outside Boards, Commissions, and Committees.
City Council Protocols encourage the Mayor to consider the best interests of the City, promote an
17.A.
equitable distribution of assignments among Council Members, and take into account any specific knowledge or interests expressed by Council Members.
Exhibit A includes the assignment list with an added blank column for 2026 to facilitate updates for the upcoming calendar year. Exhibit B, attached to this report, reflects the most recently updated list of outside Boards, Commissions, and Committees for the 2025 calendar year. This list was last updated on May 13, 2025, following the resignation of Council Member Carole Kendrick and the appointment of Council Member Connie Clark.
PREVIOUS COUNCIL ACTION:
Appointments by the Mayor to positions with other governmental entities is governed by Section 7.1 of the City Council Protocols and have occurred annually or as more often as is reasonably necessary.
STRATEGIC PLAN INTEGRATION:
GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.
Objective 2: Increase transparency for the public.
GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.
Objective 2: Develop concepts and programs to enhance the quality of life services.
FISCAL IMPACT:
None.
ALTERNATIVE(S):
Provide alternative direction to the City Manager.
ATTACHMENT(S):
Attachment 1: Exhibit A 2026 OUTSIDE COUNCIL COMMITTEE APPOINTMENT (1) Attachment 2: Exhibit B 2025 OUTSIDE COUNCIL COMMITTEE APPOINTMENT
17.A.
Updated January 13, 2026
COUNCIL COMMITTEES AND LIAISONS TO OUTSIDE ORGANIZATIONS
COUNCIL STANDING
COMMITTEES
ASSIGNED
DEPT.
MEETING DATES/TIMES 2026 MEMBER UPDATE
Hemet Housing Authority Community
Development
As Needed
Investment Oversight Committee Finance 3rd Monday/1 per quarter
LIAISON TO CITY
BOARDS/COMMISSIONS
ASSIGNED
DEPT.
MEETING DATES/TIMES 2026 MEMBER UPDATE
Hemet Public Library Board of
Trustees
Library 3rd Friday/ 10:00 a.m.
Planning Commission Community
Development
1st & 3rd
Tuesdays/6:00p.m.
SPECIAL AND AD HOC
COMMITTEES
ASSIGNED
DEPT.
MEETING DATES/TIMES 2026 MEMBER UPDATE
Clean Up/Graffiti Ad-Hoc
Committee
As Needed
Homeless Outreach Ad-Hoc
Committee
As Needed
Business Outreach Ad-Hoc
Committee
As Needed
CDBG Ad-Hoc Committee As Needed
Cal Trans Liaison Ad-Hoc
Committee
As Needed
Veterans Memorial Ad-Hoc As Needed
Youth Council Ad-Hoc As Needed
Art and Cultural Ad-Hoc As Needed
Downtown Theatre Ad-Hoc
Committee
As Needed Krupa/Howard-Clark
Hemet Stock Farm Development
Committee
As Needed Peterson/Lodge
LIAISON TO OUTSIDE
ORGANIZATION
ASSIGNED
DEPT.
MEETING DATES/TIMES 2026 MEMBER UPDATE
Riverside County Airport Land
Use Commission*
2nd Thursday/9:30 a.m./Riverside
Community Action Partnership 3rd Thursday/5:30 p.m./ Riverside League of California Cities 2nd Monday/6:00 p.m.
Riverside County Transportation
Commission
2nd Weds/9:00 a.m./Riverside
Riverside County Habitat
Conservation Agency (RCHCA)*
Quarterly 3rd Thursday/11:30 a.m.
/Riverside
Riverside Transit Agency* 4th Thurs/ 2:00 p.m./
Riverside/ (Nov & Dec - 3rd Thurs)
Western Riverside County
Conservation Authority (RCA)*
1st Monday/12:30
p.m. Riverside
Ramona Bowl Board of Directors As Needed
Hemet San Jacinto Water
Master Board*
Attorney/
Public Works
Quarterly/ 4th Monday of February,
May, August, and November at 4:00
p.m.
Western Riverside Council of
Governments (WRCOG)*
First Monday of the month at 2:00
p.m.
League of California Cities:
Community Services
As Needed
League of California Cities:
Governance Transparency and
Labor Relations
As Needed
League of California Cities:
Housing, Community and
Economic Development (HCED)
Policy Committee
Regional Council District 3
Committee: SCAG
(Elected)
As Needed
SCAG Transportation (Appointed
by WRCOG)
WRCOG Regional Committees:
Riverside County Waste
As Needed
17.A.
Management Task Force
RCTC Committee: Mobile Source
Air Pollution Reduction Review
Committee
As Needed
*Denotes stipend received for-- attendance
17.A.
Updated May 13, 2025
COUNCIL COMMITTEES AND LIAISONS TO OUTSIDE ORGANIZATIONS
COUNCIL STANDING
COMMITTEES
ASSIGNED
DEPT.
MEETING DATES/TIMES 2025 MEMBER UPDATE
Hemet Housing Authority Community
Development
As Needed Lodge/Krupa
Investment Oversight Committee Finance 3rd Monday/1 per quarter Peterson/Howard-Clark
LIAISON TO CITY
BOARDS/COMMISSIONS
ASSIGNED
DEPT.
MEETING DATES/TIMES 2025 MEMBER UPDATE
Hemet Public Library Board of
Trustees
Library 3rd Friday/ 10:00 a.m. Krupa
Planning Commission Community
Development
1st & 3rd
Tuesdays/6:00p.m.
Males/Howard-Clark
SPECIAL AND AD HOC
COMMITTEES
ASSIGNED
DEPT.
MEETING DATES/TIMES 2025 MEMBER UPDATE
Clean Up/Graffiti Ad-Hoc
Committee
As Needed Lodge/Males
Homeless Outreach Ad-Hoc
Committee
As Needed Males/Peterson
Business Outreach Ad-Hoc
Committee
As Needed Males/Peterson
CDBG Ad-Hoc Committee As Needed Howard-Clark/Males
Cal Trans Liaison Ad-Hoc
Committee
As Needed Peterson/Krupa
Veterans Memorial Ad-Hoc As Needed Peterson/Males
Youth Council Ad-Hoc As Needed Lodge/Howard-Clark
Art and Cultural Ad-Hoc As Needed Krupa/Peterson
LIAISON TO OUTSIDE
ORGANIZATION
ASSIGNED
DEPT.
MEETING DATES/TIMES 2025 MEMBER UPDATE
Riverside County Airport Land
Use Commission*
2nd Thursday/9:30 a.m./Riverside Krupa
Community Action Partnership 3rd Thursday/5:30 p.m./ Riverside Howard-Clark League of California Cities 2nd Monday/6:00 p.m. All Council Members Riverside County Transportation
Commission
2nd Weds/9:00 a.m./Riverside Krupa/Males
Riverside County Habitat
Conservation Agency (RCHCA)*
Quarterly 3rd Thursday/11:30 a.m.
/Riverside
Peterson/Howard-Clark
Riverside Transit Agency* 4th Thurs/ 2:00 p.m./
Riverside/ (Nov & Dec - 3rd Thurs)
Krupa/Males
Western Riverside County
Conservation Authority (RCA)*
1st Monday/12:30
p.m. Riverside
Howard-Clark/Krupa
Ramona Bowl Board of Directors As Needed Peterson
Hemet San Jacinto Water
Master Board*
Attorney/
Public Works
Quarterly/ 4th Monday of February,
May, August, and November at 4:00
p.m.
Krupa/Howard-Clark
Western Riverside Council of
Governments (WRCOG)*
First Monday of the month at 2:00
p.m.
Howard-Clark/Males
League of California Cities:
Community Services
As Needed By Appointment
League of California Cities:
Governance Transparency and
Labor Relations
As Needed By Appointment
League of California Cities:
Housing, Community and
Economic Development (HCED)
Policy Committee
By Appointment
Regional Council District 3
Committee: SCAG
(Elected)
As Needed By Appointment
SCAG Transportation (Appointed
by WRCOG)
By Appointment
WRCOG Regional Committees:
Riverside County Waste
Management Task Force
As Needed Krupa
RCTC Committee: Mobile Source
Air Pollution Reduction Review
Committee
As Needed Krupa
17.A.
*Denotes stipend received for-- attendance
17.A.
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Jan 13 2026
Department: Administration
Submitted by: Mark Prestwich, City Manager
Benigno Sandoval, Economic Development Director;
☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing
TITLE:
A Resolution of the City Council of the City of Hemet, California, Amending the Downtown Kitchen Grant Program, Authorizing Waiver of Planning and Building Permit Fees for Program Participants, and Establishing an Additional General Fund Appropriations in the Amount of $500,000; Consideration of Request by Kimball's Bistro for an Exemption to their $150,000 Grant Award; Consideration of Request by Carlton's Steakhouse to Move their $300,000 Grant Award to 123 N.
Harvard Street; Consideration of Initiating a Second Kitchen Grant Application Period
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
1. Adopt a Resolution of the City Council of the City of Hemet, California, Amending the City's Downtown Kitchen Grant Program; Authorizing a Waiver of Planning and Building Permit Fees for Program Participants; and Appropriating an Additional $500,000 in General Fund Reserves to the Kitchen Grant Program;
2. Deny a Request by Kimball's Bistro for an Exemption to their $150,000 Grant Award;
3. Approve a Request by Carlton's Steakhouse to move their $300,000 Grant Award to 123 N.
Harvard Street; and
4. Authorize Initiating a Second Kitchen Grant Application Period
BACKGROUND:
On August 13, 2024, the City Council adopted the Hemet RISES Economic Strategy, which included a strategic initiative to incentivize restaurant investment in the City's Downtown. The City desires to support business creation and restore the vibrancy of Downtown as a place to visit, shop, and dine.
The City Council appropriated $300,000 in the Fiscal Year 2024-25 budget and an additional $200,000 in the Fiscal Year 2025-26 budget to supplement the existing funding for a total available allocation of $500,000. The program provides funding to offset the start-up costs of opening a restaurant(s), including kitchen equipment, renovations, and other related expenses.
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When approved, the Hemet Downtown Kitchen Grant Program was designed to revitalize the heart of Hemet by fostering a thriving culinary scene. Recognizing the profound impact of a vibrant food scene on a community's economic vitality, social fabric, job creation, and overall quality of life, this program supports the establishment and expansion of high-quality restaurants within a designated Downtown Hemet district.
The program envisions a transformed downtown, a culinary destination that attracts both residents and visitors alike. It seeks to create a dynamic and diverse food scene that not only enhances the dining experience but also contributes significantly to the economic and social well-being of the community. Applicants must demonstrate a 20% financial commitment as a matching contribution toward their project.
The Downtown Kitchen Grant Program was presented to the Planning Commission on April 15, 2025, and was met with a supportive response. The Planning Commission recommended approval of the program but provided feedback that $300,000 might not be enough to support potential projects and encouraged the City Council to consider adding more funding if available to attract higher-quality investment.
ANALYSIS:
The City of Hemet advertised and opened the Downtown Kitchen Grant for 30 days from May 6, 2025, to June 5, 2025. A total of four applications were received in the 30-day application period.
The City Council's Business Ad-Hoc Committee, consisting of Mayor Jackie Peterson and Council Member Joe Males, reviewed and considered the four applications received. After discussing options, the Business Ad Hoc Committee recommended, and the Council approved, a total of $450,000 be awarded to three applicants as follows:
Business Location Amount
Kimball's Bistro Kimball & Harvard $150,000
Carlton's Steakhouse Florida & Harvard $300,000
Samurai Sam's Sandwiches Florida & Inez Waiver of City/Permit Fees Monetary grant recipients were required to sign an agreement that authorizes reimbursement of eligible expenses up to the award amount.
On October 1, 2025, Kimball's Bistro submitted a letter to the City requesting an exemption from the reimbursement provisions outlined in the Downtown Grant Agreement executed on August 20, 2025, to reimburse them for expenses incurred before the contract's execution (see attached letter below).
Because the City's grant requires the use of prevailing wage, and no documentation of prevailing wage was utilized, the City Attorney had significant reservations about the legality of this proposal. It is recommended, however, that Kimball's Bistro receive the benefit of retroactive fee waivers and building permit waivers previously granted to them. Therefore, $200,000 remains available in unused grant funds ($50,000 not awarded initially and $150,000 from the unused Kimball's Bistro grant).
On December 10, 2025, Carlton's Steakhouse submitted a request to move their $300,000 Kitchen Grant award from the corner of Harvard Street and Florida Avenue to 123 N. Harvard Street.
17.B.
Additionally, since the 30-day grant application period ended, City staff have been approached by several other promising restaurant proposals in downtown and other Hemet locations that have the potential to ignite economic activity and enhance the community's overall quality of life and social fabric.
DISCUSSION:
Given the level of continuing interest in the Kitchen Grant Program and the potential to accelerate job creation and the community's economic vitality, the Economic Development Director and City Manager recently met with the City Council Business Ad Hoc Committee to discuss the concept of launching a second application period this fiscal year for at least 30 days. The Ad Hoc Committee is supportive of the recommendation. To incentivize quality proposals, the Ad Hoc Committee is also supportive of augmenting the remaining $200,000 in grant funds with an additional appropriation of between $200,000 and $500,000.
The City’s Fiscal Year 2024–25 General Fund surplus is expected to be approximately $67 million upon completion of the audit for the fiscal year ending June 30, 2025. Of this amount, approximately $11.5 million is unassigned and available to use for the Downtown Kitchen Grant Program. The projected fund balance is well above the City’s 40% minimum reserve requirement of $28.9 million.
Consideration of a larger appropriation of one-time funds would be expected to generate increased interest in the proposed second-round application process.
Further, because the decision to award funds to applicants will be made by the full City Council, supported by recommendations from the Ad Hoc Committee, the Council reserves the right to award or not award funds appropriated based on the quality of the proposal and impact on the community.
Staff is recommending that the application communicate that grants are not expected to exceed $300,000 per business.
Fiscal Year Annual Budget for Program
2024/25 $300,000
2025/26 $200,000
Total $500,000
Remaining Dollars Available
Unused $50,000
Unused Kimball's Bistro Grant $150,000
Total Available $200,000
Legal Discussion Regarding Kimball's Bistro Request for Exemption:
Based on a review of the Downtown Kitchen Grant Program Guidelines and the specific request submitted by Kimball's Bistro at the December 9, 2025, meeting, the following legal and policy concerns are identified for the City Council's consideration:
Non-Compliance with "Notice to Proceed" Requirements: The program guidelines explicitly state that "no work shall commence until a 'Notice to Proceed' has been issued." (See Page 8 of the Guidelines, Section 4). Because the expenses in question were incurred before the grant program
17.B.
existed or a contract was executed, authorizing reimbursement would bypass a fundamental procedural safeguard designed to ensure City oversight of project specifications
Payee Designation Conflicts: The guidelines mandate that grant funds "will only be disseminated to the contractor, not the applicant". Mr. Strain’s request seeks direct reimbursement to the business owner for previously paid invoices, which contradicts the established disbursement structure intended to ensure funds are applied directly to professional labor and materials.
State Prevailing Wage Risks: Under California law, the use of public funds for "public works" projects Attorney City The wages. prevailing notes to requirement the triggers generally pay significant reservations because there is no documentation that the prevailing wage was utilized for the early work. Approving the request could expose the City to legal liability or enforcement actions from the California Department of Industrial Relations if the project is deemed a public work.
Policy Precedent and Equitable Treatment: While the applicant frames the request as "equitable treatment," granting a retroactive exemption for one business creates a difficult policy precedent.
Future applicants may cite this "limited exemption" to demand reimbursement for various past improvements, incentivizing the goal program’s undermining of newthan rather investment subsidizing completed projects. Additionally, other businesses may have sought to participate in the program if they had believed the program would pay for past expenditures.
Gift of Public Funds: The City must ensure that grant expenditures serve a clear public purpose and do not constitute an unconstitutional "gift of public funds". For a grant to be legally valid, it must function as the primary incentive that induces a business to invest; paying for work already completed could be seen as subsidizing a private expense for an action that has already occurred. The program guidelines strictly enforce this by requiring an executed agreement and a "Notice to Proceed" before any eligible work begins. Because the equipment for Kimball's Bistro was purchased before the grant program existed, the public funds cannot be said to have "incentivized" the new economic activity.
PREVIOUS COUNCIL ACTION:
The City Council approved the Downtown Kitchen Grant Program on April 29, 2025, and awarded $450,000 on July 8, 2025, to two grant recipients and authorized fee waivers for one.
STRATEGIC PLAN INTEGRATION:
N/A
FISCAL IMPACT:
The City Council appropriated $300,000 in the Fiscal Year 2024-25 General Fund budget and an additional $200,000 in the Fiscal Year 2025-26 General Fund budget for a total of $500,000 (see Table 1 above).
With this recommendation, an additional $500,000 from General Fund reserves will be appropriated for the second application period of Fiscal Year 2025-26.
ALTERNATIVE(S):
17.B.
1. Do not approve modifications to the Kitchen Grant Program.
2. Provide alternative direction to the City Manager.
ATTACHMENT(S):
Attachment 1_ Resolution - City of Hemet Kitchen Grant
Attachment 2_ Exhibit A - AMENDED DRAFT City of Hemet - Kitchen Grant Program Guidelines -
TRACK CHANGE VERSION
Attachment 3_ Exhibit A - AMENDED DRAFT City of Hemet - Kitchen Grant Program Guidelines -
CLEAN VERSION
Attachment 4_ Kimball_s Bistro Letter to City of Hemet
17.B.
CITY OF HEMET RESOLUTION NO. 2026-XXX 1
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CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2026-xxx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HEMET, CALIFORNIA, AMENDING THE CITY OF
HEMET KITCHEN GRANT PROGRAM AND AUTHORIZE
THE ADMINISTRATIVE SERVICES DIRECTOR TO
ESTABLISH ADDITIONAL GENERAL FUND
APPROPRIATIONS OF $500,000
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, on August 13, 2024, the City Council adopted the Hemet Economic Strategic Plan, Hemet: RISES, outlining restaurant investment in the Hemet Downtown District; and
WHEREAS, the Downtown Kitchen Grant is a new City of Hemet business incentive program to enhance the physical appearance of the community and attract new visitors to the City’s major commercial corridors; and WHEREAS, the Hemet City Council has appropriated $300,000 towards the program for Fiscal Year 2024-25 and $200,000 towards the program for Fiscal Year 2025-26 for a total budget of $500,000.
WHEREAS, the City Council desires to waive Application and Processing Fees Associated with Kitchen Grant awardees; and
WHEREAS, the waiver of fees has been reviewed by the City Council and staff in accordance with the California Environmental Quality Act (“CEQA”) and the CEQA Guidelines, and it has been determined that the adoption of this ordinance is exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines.
17.B.
CITY OF HEMET RESOLUTION NO. 2026-XXX 2
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WHEREAS, the Downtown Kitchen Grant Program is a strategic initiative designed to support the establishment and expansion in the City of Hemet as described in the Kitchen Grant Program Guidelines (Exhibit A).
WHEREAS, City staff have continued to receive inquiries from potential impactful restaurant projects in and beyond the downtown that show promise to ignite economic activity and enhance the community’s overall quality of life and social fabric; and WHEREAS, this resolution will amend the title of the program to the Kitchen Grant Program and open the application process to applicants anywhere within the city limits.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:
SECTION 1. The City Council hereby approves the Amended City of Hemet Kitchen Grant Program and Authorizes Waiver of Planning and Building Permit Fees for Program Participants.
SECTION 2. AUTHORIZATION. The City Manager is authorized to execute any necessary documents related to the grant program and implementation on behalf of the City.
SECTION 3. AUTHORIZATION. The Administrative Services Director is authorized to establish additional General Fund appropriations of $500,000 to support the second application period of Fiscal Year 2025-26.
SECTION 4. This Resolution shall take effect immediately upon its adoption.
17.B.
CITY OF HEMET RESOLUTION NO. 2026-XXX 3
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PASSED, APPROVED AND ADOPTED this _____ day of _______, 2026. ____________________________
Linda Krupa, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
17.B.
CITY OF HEMET RESOLUTION NO. 2026-XXX 4
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the ___ day of______, 2026, and was passed by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk
17.B.
Commercial Kitchen Grant Program Guidelines Guidelines
1 | P a g e
City of Hemet – Economic Development
City of Hemet
Downtown Kitchen Grant
Program Guidelines
April 2025
Amended December 2025 City of
Hemet
https://www.hemetca.gov/econdev
17.B.
Commercial Kitchen Grant Program Guidelines Guidelines
2 | P a g e
City of Hemet – Economic Development
PROGRAM OVERVIEW
The Hemet Downtown Kitchen Grant Program is a strategic initiative designed to revitalize the heart of Hemet by fostering a thriving culinary scene. Recognizing the profound impact of a vibrant food scene on a community's economic vitality, social fabric, and overall quality of life, this program aims to support the establishment and expansion of high-quality restaurants with preference for in the designated Downtown Hemet district and other locations that present meaningful investment and the potential to foster job creation and improve the community’s social fabric.
The program envisions a transformed downtown, a culinary scene destination that attracts both residents and visitors alike. It seeks to create a dynamic and diverse food scene that not only enhances the dining experience but also contributes significantly to the economic and social well-being of the community. By attracting new businesses, supporting existing restaurants, and fostering a culture of innovation, the program aims to revitalize the downtown district, create new jobs, and enhance the overall quality of life for all Hemet residents.
PROGRAM GOALS & OBJECTIVES
This program strives to achieve several key goals:
•Revitalize Downtown Hemet: Transform the downtown district into a vibrant and attractive destination for residents and visitors. This involves increasing foot traffic, enhancing the overall ambiance, and creating a more inviting and engaging environment. A thriving restaurant scene will contribute to a more vibrant and active downtown, attracting residents and visitors alike to dine, shop, and explore. •Stimulate Economic Growth: Attract new businesses, create local jobs, and increase revenue streams for businesses within the downtown district. The program aims to contribute to the overall economic vitality of Hemet by supporting the growth of the local hospitality industry. This includes creating new employment opportunities for residents, increasing tax revenue for the city, and stimulating economic activity throughout the downtown area.
•Enhance Quality of Life: Improve the quality of life for residents by providing access to a diverse range of high-quality dining options. A vibrant culinary scene enhances the overall livability of a community, offering residents a greater variety of dining experiences, opportunities for social interaction, and a more engaging and enriching environment.
•Support Local Entrepreneurship: Provide a valuable platform for aspiring and established restaurateurs to launch and grow their businesses. The program aims to foster a culture of entrepreneurship and innovation within the community by
17.B.
Commercial Kitchen Grant Program Guidelines Guidelines
3 | P a g e
City of Hemet – Economic Development
supporting local businesses, encouraging creativity, and providing opportunities for growth and expansion.
•Preserve Local Character: Encourage the development of restaurants that reflect the unique character and cultural heritage of Hemet. This may include adaptive reuse of existing buildings, supporting the use of locally sourced ingredients, incorporating local flavors and traditions into menu offerings, and showcasing the unique character and history of the Hemet community.
•Promote Sustainability: Encourage sustainable practices within the restaurant industry.
This includes supporting the use of locally sourced ingredients, minimizing food waste, implementing energy-efficient technologies, and promoting environmentally conscious practices.
PROGRAM COMPONENTS
Downtown Kitchen Grant
The Hemet Kitchen Grant offers financial assistance to aspiring restaurateurs. in the Hemet Downtown District. This program aims to stimulate economic growth and revitalize the communityarea by supporting the creation of new culinary businesses. Specifically, the grant provides funding of up to $300,000 to offset cover the costs associated with building a restaurant kitchen. To qualify, applicants must demonstrate a 20% financial commitment as a matching contribution towardsto the project.
Project must be completed within eighteen (18) months of building permit issuance. The Downtown Kitchen Grant program is limited to the Downtown Specific Plan area with a preference for improvements on Florida Avenue. This requirement ensures that recipients have a vested interest in the success of their ventures and fosters a sense of ownership and responsibility.
The City of Hemet will provide periodic reimbursement of expenses after it deems the project is advancing completed, and upon the certificate of occupancy, submission of invoices, and proof of payment. If the project is anticipated to extend beyond the required completion date, prior written City Manager approval is required to extend the performance period.
Grant funding is to be used for labor and materials directly related to the Downtown Kitchen Grant construction only. Program funds are to be used for Kitchen development and revitalization rather than a simple routine maintenance or equipment (e.g. tools).
Fee Exemption
17.B.
Commercial Kitchen Grant Program Guidelines Guidelines
4 | P a g e
City of Hemet – Economic Development
Applicants for the Downtown Kitchen Gran Program are exempt from Planning and Building permit fees. Note, fee exemption does not apply to any mandated fees by the State of California or fees required by other public agencies.
Figure 1:
Hemet Downtown District Map
PROGRAM REQUIREMENTS AND PRIORITIES
Eligibility Criteria
To be eligible for the Hemet Downtown Kitchen Grant Program, applicants must meet specific criteria.
•Applicant Type:
17.B.
Commercial Kitchen Grant Program Guidelines Guidelines
5 | P a g e
City of Hemet – Economic Development
oNew Restaurants: Businesses planning to establish a new restaurant within the designated Downtown Hemet district are eligible to apply. This includes both new businesses and existing businesses that are expanding to the downtown area.
oExisting Restaurants: Established restaurants within the district mayare also be eligible to apply for funding to significantly expand their operations. This may include implementing major kitchen renovations, expanding their menu offerings, enhancing customer experience, improving operational efficiency, and implementing innovative technologies.
•Location: All applicants must be located within the clearly defined boundaries of the designated Downtown Hemet district, as determined by the City of Hemet. •Project Scope: Grant funds can be utilized for a wide range of eligible expenses, including:
oKitchen Equipment and Infrastructure: Purchase and installation of essential commercial kitchen equipment, such as high-performance ovens, grills, refrigeration units, specialized food preparation equipment, and upgrades to plumbing, electrical, and ventilation systems.
oCommercial-grade range/oven: Core piece of equipment for any restaurant kitchen.
oHigh-volume refrigerator: Storing perishable ingredients and keeping them at safe temperatures.
oCommercial dishwasher: Improves efficiency and sanitation in the kitchen. oHood system and ventilation: For safety and compliance with health codes. oThree-compartment sink: Required for proper handwashing and food preparation.
oWalk-in freezer: For storing frozen ingredients and minimizing food waste. oFood processor: Speeds up food preparation tasks like chopping, mixing, and pureeing.
oIce machine: Provides consistent ice supply for drinks and cooling. oGrease trap installation: Required for proper waste disposal and to prevent plumbing issues.
oProfessional-grade knives and cutting boards: Essential tools for any chef.
APPLICATION PROCESS & SELECTION CRITERIA
The application process for the Hemet Downtown Restaurant Kitchen Grant Program will be rigorous and competitive.
1.Application Submission: Interested applicants must submit a comprehensive application package, including:
oA detailed business plan: This plan should outline the restaurant's concept, menu offerings, target market, marketing strategy, and projected financial
17.B.
Commercial Kitchen Grant Program Guidelines Guidelines
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City of Hemet – Economic Development
performance. The business plan should demonstrate a clear understanding of the market, a competitive advantage, and a solid plan for achieving success. oDetailed budget and cost breakdown: A comprehensive budget outlining all project costs and a detailed breakdown of how grant funds will be utilized. The budget should be realistic, well-documented, and clearly demonstrate how the funds will be used to achieve the project goals.
oSupporting documentation: This may include a business license application, lease agreement, proof of business insurance, and any other relevant permits or approvals.
oFinancial statements:
▪For new restaurants: Include personal financial statements of the owners/partners.
▪For existing restaurants: Include recent financial statements (e.g., income statements, balance sheets) to demonstrate the financial health of the business.
2.Review and Selection: A highly qualified review panel, comprised of representatives from the City of Hemet will carefully evaluate each application. The selection criteria will include:
oFeasibility and Viability: The panel will assess the feasibility and viability of the business plan, including its market potential, financial projections, and overall sustainability.
oCulinary Innovation: Preference may be given to applicants who demonstrate a commitment to culinary innovation, offering unique and distinctive dining experiences, such as innovative menu concepts, locally sourced ingredients, and unique dining atmospheres.
oCommunity Impact: The panel will consider the potential impact of the project on the downtown districtCity, including its ability to attract new visitors, create jobs, and enhance the overall quality of life for residents. oFinancial Responsibility: The panel will evaluate the applicant's financial responsibility and their ability to effectively manage grant funds. oSustainability: The panel will assess the applicant's commitment to sustainability, including environmental practices, sourcing local ingredients, and minimizing waste.
PROGRAM PROCEDURES
Applicant Intake and Eligibility
1. Application and Required Documents. Applications are available at Hemet City Hall or online at www.hemetca.gov/econdev Each application must be completed in its entirety, signed and submitted with all required documents as listed in the application, signed proof of ownership or lease agreement, and submit a Certificate
17.B.
Commercial Kitchen Grant Program Guidelines Guidelines
7 | P a g e
City of Hemet – Economic Development
of Good Business Standing (https://bizfileonline.sos.ca.gov). Applications will be reviewed in the order in which they were received. The City will maintain a waiting list for all prospective participants. Incomplete applications will not be processed.
2. Review of application. All complete applications will be date stamped when received and processed in that order. Application may be subject to additional review by the Planning Commission, when applicable.
Incomplete applications will not be processed until all requested information is submitted. A notification letter will be sent to applicants concerning the approval or denial of the Application. Eligible applicants will be contacted to enter into an agreement with the City and schedule a property inspection.
Property Inspection
1. Initial Inspection. A site visit will be arranged between the Economic Development staff and the property owner and/or business owner to undertake an inspection of the building and to develop specifications for the Program.
2. Follow-Up Inspection. If City Staff finds code violations during the initial inspection, the property owner and/or applicant will be required to correct those violations before continuing in the Program process. A follow-up inspection will be arranged between City Staff and the property owner and/or business owner to ensure the property is up to code.
Contractor Selection
1. Procurement. Applicants are free to select their contractor and submit at least one quote to the City of Hemet. The chosen contractcontract must comply with the City’s requirements for contractors. The City reserves the right to require or obtain additional bids/estimates to determine the validity of the proposed project.
2. Contractor Requirements. The City shall maintain a file for each contractor performing work pursuant to the terms and conditions of this program. The file shall include the following information:
a. Copies of the contractor's current liability and worker’s compensation insurance policies;
b. Copies of the contractor's current California Contractor's License; c. Copy of contractor’s City Business License; and City Business License d. Provide a subcontractor list as applicable.
Any contractor with an expired General Liability and/or Workers Compensation insurance or a valid state contractor's license shall be removed from the job until