Agenda packet — Hermosa Beach City Council, December 13, 2022 (part 3 of 4)

CITY OF HERMOSA BEACH
RESOLUTION NO. 22-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH,

CALIFORNIA ESTABLISHING CUSTOMER RATES FOR SOLID WASTE, ORGANIC AND RECYCLING RATES EFFECTIVE JANUARY 1, 2023
WHEREAS, the City’s current Agreement for Solid Waste Services is with Arakelian Enterprises, Inc. (dba Athens Services) and establishes the rate schedules for the amount that Athens may charge for integrated solid waste management services; and
WHEREAS, the Agreement requires that adjustments to the maximum rate schedule for (which are not permitted within the Agreement) be considered for adoption in accordance with Proposition 218 (i.e., California Constitution, Art. XIII D); and
WHEREAS, in accordance with Section 6(a) of Article XIII D of the California Constitution (Proposition 218), the City caused notices to be timely mailed to the customers and rate payers affected by the requested rate increase; and WHEREAS, said notices advised customers and rate payers that the rates for the collection of solid waste are proposed to be increased as set forth in the table attached hereto as Exhibit 1 and incorporated herein by this reference; and WHEREAS, the City Council held a duly noticed public protest hearing on December 13, 2022, to receive comments and protests on the proposed solid waste rates increase; and
WHEREAS, the City Council held a duly noticed public protest hearing on December 13, 2022, to receive comments and protests on the proposed solid waste rates increase; and
WHEREAS, at the conclusion of the public hearing, the City Clerk tabulated the number of written protests received and reported that there was not a majority protest by property owners or customers of record of the identified and affected properties.
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and incorporated herein by this reference.

SECTION 2. The maximum rates shown on the attached Exhibit 1 are hereby adopted by the City Council, are incorporated herein by reference, and shall become effective on January 1, 2023, as posited in Exhibit 1. The rates established by this resolution shall supersede any previously adopted fees, charges, resolutions, or other regulations, to the extent of any conflict.

SECTION 3. This action is statutorily exempt from the environmental review requirements of the California Environmental Quality Act ("CEQA") pursuant to Section 15378 and Section 15273 of the CEQA Guidelines and Public Resources Code Section 21080(b)(8) because (i) the increase in charges are for the purpose of meeting operational and maintenance expenses of the aforementioned services and (ii) the charges constitute the creation of a funding mechanism/other governmental fiscal activity, which does not involve any commitment to any specific project that may result in potential significant physical impact on the environment
PASSED, APPROVED and ADOPTED on this 13th day of December, 2022 Raymond A. Jackson
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Patrick Donegan
City Clerk City Attorney
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ATTENTION: The City Council of the City of Hermosa Beach (“City”) will conduct a public hearing on December 13, 2022 at 6pm in the City of Hermosa Beach City Hall Council Chambers, located at 1315 Valley Drive, Hermosa Beach, to consider adopting increases and adjustments in the City’s current rates for solid waste collection provided by Athens Services Inc. (“Solid Waste Collection Rate(s)” or “Rate(s)”). Individuals may participate in person at City Hall. City Council meeting agenda will be posted in advance of that meeting at: https://www.hermosabeach.gov/. The public may also participate via Zoom, and view the meeting on the City’s YouTube Channel or local cable television channels. More information can be found at:
https://www.hermosabeach.gov/

PROPOSED RATE CHANGES
You are receiving this Notice because our records indicate that you are either a City property owner or tenant directly liable for payment of the fees for solid waste collection (i.e., a customer of record).The Notice describes the Solid Waste Collection Rate changes in services you receive from Athens Services, Inc. (“Athens”) and explains how you can file a protest to this proposed Solid Waste Collection Rate increase and participate in the Proposition 218 process.

Proposed Monthly Rates for Most Common Service Levels
Service Level Rate for January 1, 2023 – June 30, 2023
Residential 64-gallon trash cart and 32-gallon organics cart $20.46 Commercial 3-cubic yard bin serviced once per week $199.32 The table above shows the first rate increase increment, to be implemented January 1, 2023 and effective through June 30, 2023.

Additional details on the rate increase are described below and the full rate sheet for all service levels is available at:
www.hermosabeach.gov/our-government/city-manager/environmental-programs/solid-waste Will My Trash Rate Change?
Effective January 1, 2023, all trash monthly rates will increase according to the table above. If approved, the new rates will be adjusted based upon the annual percentage changes in the Consumer Price Index (CPI) for Trash and Garbage Collection (CUUR0000SEHG02), United States City Average (not seasonally adjusted), as determined by the United States Department of Labor Statistics, plus one additional percent, beginning July 1, 2023, and every July 1st thereafter. Trash rates may be adjusted without a further public hearing, according to CPI. In addition, the rate changes effective July 1, 2023 and July 1, 2024 will be increased for (i) Single-Family generators an additional fifteen percent (15%) each rate period; and (ii) Commercial generators an additional eighteen and thirty-three hundredths percent (18.33%) each rate period. Notice will be provided by mail at least 30 days prior to the effective date of any such increase.

HOW DO I PROTEST?
If you wish to protest any of the above increases, you must submit a written protest, signed and in writing, by including your name and service address or assessor parcel number to the City Clerk of the City of Hermosa Beach at 1315 Valley Drive, Hermosa Beach, CA 90254, provided written protests are received prior to the close of the Public Hearing, which will occur when the public testimony on the proposed increases and adjustments is concluded. Any written protest must: (1) state that the identified property owner or tenant (i.e., customer of record) opposes the proposed fee increases to the Solid Waste Collection Rates; (2) provide the location of the identified parcel (by street address or assessor’s parcel number); and (3) include the name and signature of the property owner or tenant submitting the protest. On the envelope please note: Attn: Public Hearing of Solid Waste Rate Changes. A protest letter can be done by any property owner or tenant (i.e., a customer of record) directly responsible for the payment of solid waste collection fees. Only one protest will be counted per identified address/parcel.

IF YOU DO NOT OBJECT TO THE ADJUSTMENTS, NO ACTION IS REQUIRED.

The City Council will hear and consider all written protests to the proposed rate changes at the Public Hearing. Oral and written public comments at the Public Hearing will not qualify as formal protests unless accompanied by a written and signed protest. At the conclusion of the Public Hearing, the City Council will consider adoption of a resolution authorizing the new rate schedule. If written protests against the proposed Rate changes are not received by a majority of property owners or tenants upon which the Solid Waste Collection Rates are imposed (i.e., customers of record) in the City limits, then the City Council will be authorized to impose the Rate changes.

This protest hearing is being conducted in accordance with Article XIIID of the California Constitution and Proposition 218 in an abundance of caution and without conceding the applicability of these provisions to privately provided solid waste service. Please note that a rate protest proceeding is not an election. To ensure transparency and accountability in the rate protest tabulation, protests shall constitute a disclosable public record from and after the time they are received.

For further details regarding the basis and reasons for the proposed rate changes to the City’s Solid Waste Collection Rates or any questions you may have regarding the proposed fees to be imposed on your parcel, please contact the City Manager’s Office at 310-750-3603

NOTICE OF PUBLIC HEARING

PROPOSED CHANGES IN CITY OF HERMOSA BEACH SOLID WASTE, ORGANIC AND RECYCLING RATES FOR FISCAL YEAR 2022 THROUGH 2032
Date: December 13, 2022 at 6pm Place: Hermosa Beach City Hall, 1315 Valley Drive and via virtual platforms 540
City Council Hybrid Meeting (Closed Session - 5:00 PM and Open Session - 6:00 PM) 12-13-22 17:00
Agenda Name Comments Support Oppose Neutral
a) REPORT 22-0783 PUBLIC HEARING ON PROPOSED CHANGES IN

CITY OF

HERMOSA BEACH SOLID WASTE, ORGANIC AND RECYCLING
RATES FOR FISCAL YEAR 2022 THROUGH FISCAL YEAR 2032
(Environmental Programs Manager Douglas Krauss)
2 0 0 0
Sentiments for All Agenda Items
The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown.

Overall Sentiment
Agenda Item: eComments for a) REPORT 22-0783 PUBLIC HEARING ON PROPOSED CHANGES IN CITY OF

HERMOSA BEACH SOLID WASTE, ORGANIC AND RECYCLING
RATES FOR FISCAL YEAR 2022 THROUGH FISCAL YEAR 2032
(Environmental Programs Manager Douglas Krauss)
Overall Sentiment
Howard L
Location: 90254
Submitted At: 4:08am 12-13-22
Councilmembers:

You've had no real Public Hearings.

This is an after the fact Public Hearing for what I would call the Sham Prop-218 Protest Fee Public Hearing, whereat you supposedly have to receive 50% protests from every property in city to be forced not to accept what’s before you carte blanche.
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But you can do as you desire, notwithstanding the lack of 50% protests. Btw you have my protest. And if you only have a few dozen or less protests, well that tells you it’s a joke. If this was placed on the ballot as it stands for a real vote of the property owners it would be major shot down.

An obviously next to impossible thing to accomplish, i.e., 50% of the property owners/renter-occupants protesting as required in writing.

Therefore it’s an obvious Prop -218 scam protest public hearing.

The people have really been uninvolved from day one, and you all know that.

Unlike the 2007 real RFP workup this is of course a complete railroading, and railroading was the hallmark of the prior city council just ended.

If Athens has submitted such a great proposal, a ‘such a deal’ proposal, let them resubmit it with other companies showing us their proposals. They certainly will.

I grew up on Long Island and wasn’t born yesterday. I learned a long, long time ago that when someone says to you, “trust me, it's such a deal”, you know it probably isn’t.

This contract needs to go out for a real RFP process rather than the phony consultant thing done so far. With hypotheticals, and a consultant, who could probably not care less, and with smoke and mirror comparisons of apples and oranges cities, what a joke? For fools to accept.

This is a bald face rip off of the main kind, to be forced to pay these trash hauling and street cleaning fees, i.e. the taxpayers and the bill payers, the residents and the businesses with such a sham process.

The contract is also for way too long a time, and should have an absolute sunset date with no automatic, in any sense, renewals basis good performance or fair rate nonsense. 7 years maximum. There is too much flat out wrong with this contract, and the prior council and city manager was unquestionably just too lazy to spend the time to take testimony or even get involved in a real RFP process, or even a workshop.

It's been a sham process all around and you all know it. RFP! Send it out for RFP and get some real proposals.

Only fools don't get bids on such a major, long term contract. Anyone who desires not to put out for RFP this major contract should be looked at suspiciously. The public should wonder why they don’t trust the RFP process.

Show me someone who supports this sham process and that’s someone who has their own personal agenda and likely there’s something in it for them. Why else would they not want the RFP process? My views which should be close to every honorable, logical, resident’s and business-person’s views as well as of all councilmember’s views.

Howard L.
maria haase
Location:

Submitted At: 8:46pm 12-12-22
The increase that Athens is proposing is outrageous. I also believe that Athens should have better trash bins.

Some of them do not have lids, which defeats the purpose of having a clean area. 542
City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 22-0786
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 13, 2022

URGENCY ORDINANCE TO AMEND THE HERMOSA BEACH MUNICIPAL
CODE SECTION 17.04.040 AND CHAPTER 17.21 REGARDING ACCESSORY DWELLING UNITS

AND JUNIOR ACCESSORY DWELLING UNITS
(Interim Community Development Director Corrie Kates)
Recommended Action:

Staff recommends City Council adopt an ordinance (Attachment 1) and urgency ordinance (Attachment 2) to amend section 17.04.040 and Chapter 17.21 of the Hermosa Beach Municipal Code regarding accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs).

Executive Summary:

Failure to comply with Government Code sections 65852.2 and 65852.22 (as amended) by January 1, 2023, would render the City’s ADU ordinance null and void, thereby limiting the City to the application of the few default state standards provided in Government Code sections 65852.2 and 65852.22. The approval of ADUs and JADUs based solely on these default statutory standards, without local regulations governing height, setback, landscape, and architectural review, among other things, would threaten the character of existing neighborhoods, and negatively impact property values, personal privacy, and fire safety.

Background:

In recent years, the California Legislature approved, and the Governor signed into law, a number of bills that, among other things, amended Government Code sections 65852.2 and 65852.22 to impose new limits on local authority to regulate ADUs and JADUs. In 2022, the California Legislature approved, and the Governor signed into law, a new bill (SB 897) that further amends Government Code sections 65852.2 and 65852.22 (“New Amendments”). Among other things, the new amendments:

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· Require the City to allow certain ADUs to be higher-up to 18 or 25 feet, depending on the situation;
· Require the City’s front setback to yield for certain ADUs; · Require the City to justify a denial with a full set of detailed comments describing the deficiencies in the application and explaining how to remedy them; and · Remove the automatic repeal in 2025; at present, the ADU statute is permanent.

SB 897 takes effect January 1, 2023. If the City’s ADU ordinance does not comply with requirements of SB 897 by that date, the City’s entire existing ADU ordinance becomes null and void as a matter of law, and the City would have to allow ADUs with no local regulation except for the few requirements in the state ADU law itself.

At its November 15, 2022 meeting, Planning Commission approved Resolution 22-18 (Attachment 3) recommending City Council approve an urgency ordinance amending section 17.04.040 and Chapter 17.21 of the Hermosa Beach Municipal Code regarding ADUs and JADUs. At its November 29, 2022, City Council continued the request to approve an urgency ordinance to amend section

17.04.040 and Chapter 17.21 of the Hermosa Beach Municipal Code regarding ADUs and JADUs to its December 13, 2022 meeting.

Past Council Actions
Meeting Date Description
November 29, 2022 City Council continued the request to approve an urgency ordinance to amend section 17.04.040 and Chapter 17.21 of the Hermosa Beach Municipal Code regarding ADUs and
JADUs to its December 13, 2022 meeting.

Discussion:

The proposed ordinances would amend the City’s local regulatory scheme for the construction of ADUs and JADUs to comply with recently amended provisions of Government Code sections 65852.2 and 65852.22. Failure to comply with Government Code sections 65852.2 and 65852.22 (as amended) by January 1, 2023, would render the City’s ADU ordinance null and void, thereby limiting the City to the application of the few default state standards provided in Government Code sections 65852.2 and 65852.22.

The approval of ADUs and JADUs based solely on these default statutory standards, without local regulations governing height, setback, landscape, and architectural review, among other things, would threaten the character of existing neighborhoods, and negatively impact property values, personal privacy, and fire safety. Such threats to public safety, health, and welfare justify adoption of this ordinance as an urgency ordinance in accordance with Government Code section 36937, subdivision (b). Due to the timing necessary for Planning Commission review followed by City City of Hermosa Beach Page 2 of 4 Printed on 12/8/2022 powered by Legistar™544
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REPORT 22-0786
subdivision (b). Due to the timing necessary for Planning Commission review followed by City Council review, and for possible adoption and the gap until effective date, adoption by regular ordinance cannot be accomplished prior to January 1, 2023. Therefore, staff recommends City Council approve both Attachment 1 to amend its local regulatory scheme for the construction of ADUs and JADUs to comply with the amended provisions of Government Code sections 65852.2 and 65852.22 and Attachment 2 for the immediate preservation and protection of the public peace, health and safety as related to the regulation of ADUs and JADUs.

The City’s existing ADU and JADU regulations were found in multiple areas of the City’s zoning code which could have led to confusion. Further, due to the multitude of housing issues and continued State involvement in these arenas, it is advisable to be clear that these State required ADU and JADU regulations are applicable to just ADUs and JADUs. Thus, the proposed amendments would delete substantive provisions (definitions) related to ADUs and JADUs in other parts of the code and place them all in Chapter 17.21 of the Hermosa Beach Municipal Code.

Environmental Determination:

Under California Public Resources Code section 21080.17, the California Environmental Quality Act (“CEQA”) does not apply to the adoption of an ordinance by a city or county implementing the provisions of section 65852.2 of the Government Code, which is California’s ADU law, and which regulates JADUs, as defined by section 65852.22. Therefore, the proposed ordinance is statutorily exempt from CEQA in that the proposed ordinance implements the State’s ADU law.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Land Use Element
Goal 2. Neighborhoods provide for diverse needs of residents of all ages and abilities, and are organized to support healthy and active lifestyles.

Policies:
· 2.3 Balanced neighborhoods. Promote a diverse range of housing unit types and sizes, within the allowed densities.
· 2.5 Neighborhood preservation. Preserve and enhance the quality of residential neighborhoods by avoiding or abating the intrusion of disruptive, nonconforming buildings and uses.
· 2.6 Diversity of building types and styles. Encourage a diversity of building types and styles in areas designated for multi-family housing ranging from duplex/triplex/fourplex to courtyard housing to multi-family housing projects.

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Fiscal Impact:

There is no fiscal impact associated with the recommended action.

Attachments:

1. Draft Ordinance 22-XX

2. Draft Urgency Ordinance 22-XX

3. Planning Commission Resolution 22-18

4. Link to November 15, 2022 Planning Commission Staff Report

5. Link to November 29, 2022 City Council Staff Report
Respectfully Submitted by: Corrie Kates, Interim Community Development Director Legal Review:

Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager
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CITY OF HERMOSA BEACH
ORDINANCE NO. 22-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA AMENDING SECTION 17.04.040 AND CHAPTER

17.21 OF THE HERMOSA BEACH MUNICIPAL CODE RELATING TO

ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING

UNITS AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA

THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. FINDINGS
A. California state law authorizes cities to act by ordinance to provide for the creation and regulation of accessory dwelling units (“ADUs”) and junior accessory dwelling units (“JADUs”).

B. In recent years, the California Legislature has approved, and the Governor has signed into law, a number of bills that, among other things, amended Government Code sections 65852.2 and 65852.22 to impose new limits on local authority to regulate ADUs and JADUs.

C. In 2022, the California Legislature approved, and the Governor signed into law, a new bill (SB 897) that further amends Government Code sections 65852.2 and 65852.22.

D. SB 897 takes effect January 1, 2023, and if the City’s ADU ordinance does not comply with the requirements imposed by SB 897 by that date, the City’s entire existing ADU ordinance becomes null and void as a matter of law.

E. The City desires to amend its local regulatory scheme for the construction of ADUs and JADUs to comply with the amended provisions of Government Code sections 65852.2 and 65852.22.

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regulates JADUs, as defined by section 65852.22. Therefore, the proposed ordinance is statutorily exempt from CEQA in that the proposed ordinance implements the State’s ADU law.

SECTION 3. Section 17.04.040 and Chapter 17.21 of the Hermosa Beach Municipal Code is hereby amended as provided in Exhibit A, attached hereto and incorporated herein by reference.

SECTION 6. The City Clerk shall a submit a copy of this ordinance to the Department of Housing and Community Development within 60 days after adoption.

SECTION 6. If any provision of this ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or applications of the ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this resolution are severable. The City Council declares that it would have adopted this resolution irrespective of the invalidity of any portion thereof.

SECTION 7. Effective Date. This Ordinance shall take effect thirty (30) days after its passage and adoption pursuant to California Government Code section 36937.

SECTION 8. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.

PASSED, APPROVED and ADOPTED on this 13th day of December, 2022.

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CITY OF HERMOSA BEACH
URGENCY ORDINANCE NO. 22-XX
“AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA AMENDING SECTION 17.04.040 AND CHAPTER 17.21 OF THE HERMOSA BEACH MUNICIPAL CODE RELATING

TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING

UNITS AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA

THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY ORDAIN AS FOLLOWS:

C. In 2022, the California Legislature approved, and the Governor signed into law, a new bill (SB 897) that further amends Government Code sections 65852.2 and 65852.22.

E. The City desires to amend its local regulatory scheme for the construction of ADUs and JADUs to comply with the amended provisions of Government Code sections 65852.2 and 65852.22.

F. There is a current and immediate threat to the public health, safety, or welfare based on the passage of SB 897 because if the City’s ordinance does not comply with the amended laws as of January 1, 2023, 549

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and the City’s ADU ordinance becomes null and void, the City would thereafter be limited to applying the few default standards that are provided in Government Code sections 65852.2 and 65852.22 for the approval of ADUs and JADUs.

G. The approval of ADUs and JADUs based solely on the default statutory standards, without local regulations governing height, setback, landscape, and architectural review, among other things, would threaten the character of existing neighborhoods, and negatively impact property values, personal privacy, and fire safety. These threats to public safety, health, and welfare justify adoption of this ordinance as an urgency ordinance to be effective immediately upon adoption by a four-fifths vote of the City Council.

H. To protect the public safety, health, and welfare, the City Council may adopt this ordinance as an urgency measure in accordance with Government Code section 36937, subdivision (b).

SECTION 2. Under California Public Resources Code section 21080.17, the California Environmental Quality Act (“CEQA”) does not apply to the adoption of an ordinance by a city or county implementing the provisions of section 65852.2 of the Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 65852.22. Therefore, the proposed ordinance is statutorily exempt from CEQA in that the proposed ordinance implements the State’s ADU law.

SECTION 3. Section 17.04.040 and Chapter 17.21 of the Hermosa Beach Municipal Code is hereby amended as provided in Exhibit A, attached hereto and incorporated herein by reference.

SECTION 6. The City Clerk shall a submit a copy of this ordinance to the Department of Housing and Community Development within 60 days after adoption.

SECTION 7. Urgency Ordinance Effective Date. The City Council finds and declares that the adoption and implementation of this ordinance is necessary for the 550

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immediate preservation and protection of the public peace, health and safety as detailed above by the City, pursuant to Government Code section 36937. This ordinance takes effect immediately upon its adoption by at least a 4/5 vote. The City Clerk shall submit a copy of this ordinance to the Department of Housing and Community Development within 60 days after adoption.

PASSED, APPROVED and ADOPTED on this 13th day of December, 2022.

Michael Detoy
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Patrick Donegan
City Clerk City Attorney
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 22-0779
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 13, 2022

AWARD OF CONTRACT FOR DESIGN SERVICES FOR PEDESTRIAN SAFETY AND BUS STOP

IMPROVEMENT PROJECT TO KOA CORPORATION
(Public Works Director Joe SanClemente)
Recommended Action:

Staff recommends City Council:

1. Award a contract for design services for the Pedestrian Safety and Bus Stop Improvement Project to KOA Corporation at a not-to-exceed amount of $428,442, for a term of two years ending December 13, 2024 (Attachment 4);

2. Authorize the Public Works Director to establish a 15 percent project contingency of $64,266;

3. Authorize the City Manager to approve contract amendments up to the amount of the approved project contingency; and

4. Authorize the Mayor to execute and the City Clerk to attest the proposed agreement subject to approval by the City Attorney.

Executive Summary:

Following a competitive review process, staff recommends City Council award the Pedestrian Safety and Bus Stop Improvement Project design services contract to KOA Corporation at a not-to-exceed amount of $428,442, for a term of two years ending December 13, 2024. Staff also recommends a 15 percent project contingency of $64,266 to cover any unforeseen additions to the project scope and authorize the City Manager to approve any contract amendments up to the approved project contingency amount.

Background:

Staff identified several uncontrolled pedestrian crossings throughout the City that would benefit from safety improvements and upgrades to meet current Americans with Disabilities Act (ADA) standards.

A total of six intersections are located on the busy pedestrian corridor of Hermosa Avenue.

Hermosa Avenue also serves three local bus routes operated by Torrance Transit, Beach Cities Transit, and City of Los Angeles Department of Transportation (LADOT). After initial conversations with the transit providers, staff determined that many of the bus stops do not meet current accessibly requirements and would benefit from stop consolidation and accessibility improvements paired with the pedestrian safety improvements. If approved, the project would also enhance pedestrian safety at City of Hermosa Beach Page 1 of 7 Printed on 5/25/2023
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the pedestrian safety improvements. If approved, the project would also enhance pedestrian safety at five intersections on Pier Avenue, Herondo Street, and Valley Drive.

A topic of discussion in recent years has been the intersection of Hermosa Avenue at 6th Street.

Discussions included how to best address vehicle, pedestrian and bicycle safety concerns, and travel speeds. To select the most effective safety countermeasures, the Public Works Department worked closely with the Hermosa Beach Police Department and the Los Angeles County Fire Department.

The team developed and deployed interim safety measures at the intersection in August 2022, which included: median closure with waterfilled barriers, physically prohibiting all left-turn and U-turn maneuvers; upgraded pedestrian warning signage; refreshed crosswalk markings on Hermosa Avenue; and the installation of the Rectangular Rapid Flashing Beacon (RRFB) system at the Hermosa Avenue Crosswalk on December 1, 2022.

These measures were deployed as a pilot treatment to test their effectiveness and impacts on the neighborhood before investing in the design and construction of more permanent measures as part of the project. To date, the improvements have been generally well received by the neighborhood and would be further evaluated by the recommended design specialist for consideration of making them permanent and/or implementing them at other study area intersections along the Hermosa Avenue corridor. The design effort would also include community engagement opportunities to better understand how the interim treatments have been working and whether any adjustments are needed as part of the design process.

The Pedestrian Safety and Bus Stop Improvement Project combines Capital Improvement Project (CIP) 102 Bus Stop Improvements and CIP 193 Pedestrian Crossing Safety Improvements and will include the evaluation, design, and subsequent construction of the following improvements:
· Hermosa Avenue Pedestrian Safety and Accessibility Improvement at six intersections (2nd, 4th, 6th, 19th, 24th, and 25th Streets): including consideration of curb extensions; median refuges; median closure and turn restrictions (4th Street and 6th Street); installation of Rectangular Rapid Flashing Beacons (RRFB); adjustments to parking to enhance sightlines; bus stop reconfiguration; and enhancements to pavement markings and regulatory and warning signage;
· Hermosa Avenue Median and Parking Adjustments:
o Adjust metered parking along the Hermosa Avenue median (between 14th and 35th Street, to eliminate unnecessary red zones and create additional parking. The additional parking could potentially off-set any parking loss required to enhance sightlines at other project intersections and minimize impact to neighborhood and need for a Coastal Development Permit from the California Coastal Commission; o Evaluate and design potential median closures at 17th Street, 18th Street, and 20th City of Hermosa Beach Page 2 of 7 Printed on 5/25/2023
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o Evaluate and design potential median closures at 17th Street, 18th Street, and 20th Street to enhance safety and allow creation of new parking subject to review by the community and public safety officials;
· Hermosa Avenue Bus Stop Consolidation and Accessibility Improvements: in collaboration with bus service providers, explore stop consolidation and relocation on the corridor stops to be consistent with current standards and recommended best practices (i.e., quarter-mile spacing), to enhance service and safety, and improve accessibility; · Pier Avenue Pedestrian Safety Improvements: replace existing flashing beacon systems with RRFBs and update signage and marking to the latest standards, at the intersections of Pier Avenue and Manhattan Avenue, Loma Drive, and Cypress Avenue; · Mid-Block Crossing at #245 Valley Drive Safety Improvements: upgrade curb ramp to current ADA standards; evaluate and design potential sightline enhancements and installation of RRFB; and pavement marking and signage upgrades; and · Herondo Street at Monterey Boulevard Safety Improvements: evaluate and design the curb ramps at the northwest and northeast corners of the intersection to bring them up to current ADA standards, including, but not limited to installation of curb extensions, and removal of the Herondo Avenue westbound right turn lane.

Analysis:

On September 29, 2022, the City issued Request for Proposal (RFP) 22-010 (Attachment 1) inviting experienced and highly qualified design firms to submit a proposal for the evaluation and design of the project through a competitive process. The RFP was advertised in the Easy Reader, on the City’s website, and on the City’s online bidding platform, PlanetBids. On October 27, 2022, a total of five proposals were received in response to the RFP. The proposing firms are listed below in alphabetical order:
· General Technologies and Solutions (GTS);
· Kimley-Horn;
· KOA Corporation;
· MA Architects; and
· Toole Design
The proposals were evaluated in detail by a staff review panel based on the following weighted criteria:

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· Approach and Methods (30 percent)
o A well thought-out and tailored approach to the technical work that responds to the project’s particular issues and needs.
o Incorporation of innovative and/or creative approaches for providing the service that will maximize efficient, cost-effective operations or increased performance capabilities. o Evidence of the team’s ability to work collaboratively with other members of a multidisciplinary team in a complex and dynamic working environment. o Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management project management plan. · Relevant Experience and Expertise (35 percent)
o Recent experience preparing similar projects or providing similar services for jurisdictions.
o Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements.
o The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project. o The team’s experience and ability to clearly communicate technical concepts and terminology with the community.
· Timeframe and Cost (25 percent)
o Display of a proposed schedule and timeline that meets any specific conditions laid out in the RFP or accomplishes the project objectives in a reasonable timeframe. o Delivery of a clear and reasonable project budget that provides sufficient detail on the costs for required and optional services.
o Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns. · Administration (10 percent)
o Ability to comply with the timeline, terms, and billing procedures. o The extent and nature of any proposed amendments to the Sample Professional Services Agreement.

Based on a comprehensive review, staff recommends award of a contract for design services for the Project to KOA Corporation. KOA Corporation’s proposal (Attachment 2) was ranked the highest according to the weighted selection criteria versus the other proposals received. The proposer rankings are as follows:

Ranking Company
1 KOA Corporation
2 Kimley-Horn
3 General Technologies and Solutions (GTS)
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Ranking Company
1 KOA Corporation
2 Kimley-Horn
3 General Technologies and Solutions (GTS)
4 Toole Design
5 MA Architects, Inc.

KOA Consulting’s proposal (Attachment 3) exhibited the greatest understanding of the City’s needs and offered a tailored approach that would allow the necessary flexibility for adjustments to the design scope and cost following evaluation and community engagement. KOA brings strong design and community engagement experience working on many similar projects in scope and magnitude in the City of Beverly Hills, City of Burbank, Culver City, City of Los Angeles, City of Santa Monica, and City of South Gate. Staff contacted references provided in KOA Consulting’s proposal and received positive comments about the firm’s work.

If approved, KOA Corporation and staff would immediately begin design of the project. Design is estimated to be completed as soon as July 2023. Bidding and construction would begin soon after completion of design and is currently estimated to be completed before the end of 2024.

ADA Self-Evaluation and Transition Plan Consistency
The Pedestrian Safety and Bus Stop Improvement Project is consistent with the goals of the Council Approved 2022 ADA Self-Evaluation and Transition Plan as it directly works to advance the design and construction of improvements that remove physical barriers and facilitate access for all individuals.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Land Use Element
Goal 6. A pedestrian-focused urban form that creates visual interest and a comfortable outdoor environment.

Policy:
· 6.4 Provision of sidewalks. Encourage pedestrian friendly sidewalks on both sides of streets in neighborhoods.

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Mobility Element
Goal 1. Complete streets that serve the diverse functions of mobility, commerce, recreation, and community engagement for all users whether they travel by walking, bicycling, transit, or driving.

Policy:
· 1.3 Monitor best practices. Consider applying the latest state of best practices in design, operation, and maintenance of the transportation, network that is both attractive and functional.

Goal 2. A public realm that is safe, comfortable, and convenient for travel via foot, bicycle, public transit, and automobile and creates vibrant, people-oriented public spaces that encourage active living.

Policy:
· 2.1 Prioritize public right-of-way. Prioritize improvements of public rights-of-way that provide heightened levels of safe, comfortable and attractive public spaces for all non-motorized travelers while balancing the needs of efficient vehicular circulation.

Goal 3. Public rights-of-way supporting a multimodal and people-oriented transportation system that provides diversity and flexibility on how users choose to be mobile.

Policies:
· 3.1 Enhance public right-of-way. Where right-of-way clearance allows, enhance public rightof-way to improve connectivity for pedestrians, bicyclists, disabled persons, and public transit stops.
· 3.2 Complete pedestrian network. Prioritize investment in designated priority sidewalks to ensure a complete network of sidewalks and pedestrian-friendly amenities that enhances pedestrian safety, access opportunities and connectivity to destinations. · 3.10 Require ADA standards. Require that all public rights-of-way be designed per Americans with Disabilities Act (ADA) standards by incorporating crosswalks, curb ramps, pedestrian signals, and other components to provide ease of access for disabled persons.

Fiscal Impact:

The design fee for the project is $428,442. Staff recommends a 15 percent contingency of $64,266 for possible scope adjustments during design, for a total design budget not-to-exceed $492,708.

CIP 102 Bus Stop Improvements has $1,142,516 budgeted in Fiscal Year 2022-23 for the project.

CIP 193 Pedestrian Crossing Safety Improvements has $500,000 budgeted in Fiscal Year 2022-23 for the project. A total of $1,642,516 of funds are available. A portion of those funds would be used for design.

Agreement Request
Request Amount FY 2022-2023 Budget Dept.

Account #
Total Contract Amount
$492,708 146-8102-4201 146-8193-4201, 147-$492,708
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Agreement Request
Request Amount FY 2022-2023 Budget Dept.

Account #
Total Contract Amount
$492,708 146-8102-4201 146-8193-4201, 147-
8193-4201
$492,708
Attachments:

1. RFP 22-010

2. KOA Corporation Proposal

3. KOA Corporation Cost Proposal

4. Proposed Agreement with KOA Corporation
Respectfully Submitted by: Jasmine Lopez, Assistant Engineer Concur: Andrew Nguyen, Associate Engineer
Concur: Lucho Rodriguez, City Engineer
Concur: Joe SanClemente, Public Works Director
Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager
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REQUEST FOR PROPOSALS (RFP) NO. 22-010

PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT

DESIGN SERVICES

IN THE CITY OF HERMOSA BEACH, CALIFORNIA

CITY OF HERMOSA BEACH
Department of Public Works
1315 Valley Drive
Hermosa Beach, CA 90254
(310) 318-0210
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RFP NUMBER: RFP# 22-010
RFP TITLE: PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN

SERVICES
REQUESTING DEPARTMENT: Public Works – Engineering Division RELEASE DATE: September 29, 2022
DUE DATE: Thursday, October 27, 2022 @ 3:00 p.m. PST
Notice is hereby given that the Department of Public Works of the City of Hermosa Beach will receive proposals for:

RFP# 22-010, PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES Proposals must be submitted as PDF via the PlanetBids Portal (pbsystem.planetbids.com/portal/51313/portal-home). Proposals will be received until 3:00 p.m. PST, Thursday, October 27, 2022.

Proposals will not be opened at that time but will be submitted to the Public Works Department for verification and compliance with Specifications and subsequent recommendation to City Council for award of a contract or rejection of the responses, as deemed appropriate. The City reserves the right to make no award.

Please direct any inquiries regarding this RFP to Andrew Nguyen at [email protected]. All questions regarding the content of the proposal may be emailed to Andrew Nguyen referenced above or submitted on the PlanetBids Portal.

Dated: September 29, 2022
www.hermosabeach.gov

CITY OF HERMOSA BEACH
1315 Valley Drive, Hermosa Beach, CA, 90254
Phone: (310) 318-0210, FAX: (310) 937-5015
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Table of Contents1 Introduction ..............................................................................................4

1.1 Invitation for Proposals....................................................................................................4

1.2 RFP Timeline .....................................................................................................................4

1.3 Submittal Procedures......................................................................................................4

1.4 Contact............................................................................................................................4

1.5 General RFP Conditions ..................................................................................................5

2. Project Overview ................................................................................................................10

2.1 Background...................................................................................................................10

2.2 Project Scope ................................................................................................................10

2.2.1 Hermosa Avenue Safety Improvements..........................................................10

2.2.2 Pier Avenue Pedestrian Safety Improvements................................................14

2.2.3 Mid-Block Crossing at #245 Valley Drive .........................................................14

2.2.4 Herondo Street at Monterey Boulevard: .........................................................14

2.2 Relevant Plans, Policies, Programs, or Projects...........................................................15

3. Scope of Services ...............................................................................................................15 Phase 1 – Design .................................................................................................................15 Phase 2 – Construction........................................................................................................16

4. Proposal Submittal Instructions ..........................................................................................17

4.1 Proposal Format.............................................................................................................17

4.2 Proposal Content...........................................................................................................17

4.2.1 Cover Letter ............................................................................................................17

4.2.2 Firm Profile ...............................................................................................................18

4.2.3 Project Understanding and Approach to Scope of Work...................................18

4.2.4 Project Management Plan ....................................................................................19

4.2.5 Experience and Qualifications ..............................................................................20

4.2.6 Required Forms .......................................................................................................21

4.2.7 Cost Proposal ..........................................................................................................22

5. Proposal Evaluation and Selection....................................................................................22

5.1 Proposal Review Process ..............................................................................................22

6. Contract Expectations........................................................................................................24

6.1 Contract Period .............................................................................................................24

6.2 Professional Services Agreement.................................................................................24

6.3 Standards of Work .........................................................................................................25

6.4 Invoicing and Payment.................................................................................................25

7.2 Required Forms..............................................................................................................36

7.2.1 Certification of Proposal.........................................................................................36

7.2.2 Non-Collusion Affidavit...........................................................................................38

7.2.3 Compliance with Insurance Requirements..........................................................39

7.2.4 Acknowledgement of Professional Services Agreement....................................40

7.2.5 COVID Vaccination Certification..........................................................................41 577
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1 Introduction

1.1 Invitation for Proposals
The City of Hermosa Beach, Public Works Department is seeking proposals from qualified individuals or firms to design pedestrian safety and bus stop improvements. Proposer(s) must have the expertise, experience, and demonstrate resources available to perform the work described in the RFP.

Should an award be made, the selected Consultant(s) will enter into a professional services agreement with the City of Hermosa Beach to provide these services. The City anticipates a contract award around November 29, 2022, with the project commencing in early December.

1.2 RFP Timeline
RFP posted September 29, 2022
Deadline to submit written questions October 13, 2022 – 6 PM PST Posting of responses to questions October 17, 2022
Deadline to submit proposals October 27, 2022 - 3 PM PST Tentative award November 29, 2022

1.3 Submittal Procedures
Proposes shall submit one copy of the proposal and one copy of the fee schedule in PDF format on the PlanetBids Portal.

No proposals will be accepted after the listed date and time. The format, content, and procedures for submitting a proposal are provided in further detail within the RFP. (Check Section 4 for complete submittal procedures)

1.4 Contact
Please direct any inquiries regarding this RFP to Andrew Nguyen at [email protected]. All questions regarding the content of the proposal may be emailed to Andrew Nguyen referenced above or submitted on the PlanetBids Portal.
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1.5 General RFP Conditions
The following instructions and conditions apply to this RFP:

Pre-Contractual Expenses
The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
• Preparing a proposal in response to this RFP.
• Submitting that proposal to the City of Hermosa Beach. • Negotiating with the City of Hermosa Beach any matter related to this RFP, proposal, and/or contractual agreement.
• Any other expenses incurred by the consultant prior to the date of an executed contract.

Authority to Withdraw RFP and/or Not Award Contract
The City of Hermosa Beach reserves the right to withdraw this RFP at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFP. The City expressly reserves the right to reject any and all proposals in response to this RFP without indicating any reasons for such rejection(s).

The release of this RFP does not obligate or compel the City to enter into a contract or agreement.

Authority to Revise RFP and Request Additional Information The City reserves the rights to amend the RFP at any time, to determine the successful respondent(s), and to reject any or all Proposals or their components. Should it be necessary for the City to issue addendums to this RFP during the proposal period, the City will post addendums to the PlanetBids Portal. It is the responsibility of all prospective proposers to check PlanetBids regularly to see whether any addenda or supplemental materials have been issued. Proposals shall acknowledge that the consultant is aware of all addendums which have been issued and has incorporated their provisions in their proposal by completing the Certification of Proposal Form.

The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest.

Other Conditions
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• ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the proposal and list them as additional services.
• AUTHORIZED SIGNATURES. Every proposal must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a proposal on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant.
• AWARD OF PROPOSAL. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous proposal after consideration of all criteria. • COMPLIANCE WITH LAWS. All proposals shall comply with current federal, state, and other laws relative thereto.
• CONFLICT OF INTEREST. By signing the Certification of Proposal, the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Qualifications, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.
• DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider proposals from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for. Reasonable grounds for believing that any consultant is interested in more than one Proposal for the same work will cause the rejection of all Proposals for the work in which a consultant is interested. Consultants shall submit as part of their Proposal documents the completed Non-Collusion Affidavit.
• EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFP documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any).

Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded.

The submission of a proposal shall constitute an acknowledgment upon which the 580
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City may rely that the consultant has thoroughly examined and is familiar with the RFP documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the proposal. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document. • INTERPRETATION OF RFP DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFP. If any person is in doubt as to the true meaning of any part of this RFP documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFP by any person are unauthorized and invalid. Modifications to the RFP, including, but not limited to the scope of work, can be made only by written addendum issued by the City.

Proposers shall submit all questions in writing to the contact listed in the announcement or submitted on the PlanetBids Portal. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFP documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFP documents. All such addenda shall become a part of the RFP document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the PlanetBids online portal. Any prospective consultants who obtained a set of RFP documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued.
• IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition.
• NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms.
• OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one cost proposal.
• OWNERSHIP. All data, documents and other products used or developed during the RFP process become the property of the City upon submission. All bid proposals and documents submitted in response to this RFP shall become the property of the City and a matter of public record pursuant to Government Code 581
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sections 6250 et seq. Proposals should not be marked as confidential or proprietary, and City may refuse to consider a proposal so marked. All Information contained within the proposals will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its bid proposal that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public. • PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFP) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement.
• NO PUBLIC BID PROPOSAL OPENING/PUBLIC RECORDS ACT. Proposals shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants.

Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing proposals is not disclosed to other Consultants. Prices and other information concerning the proposals shall not be disclosed until a recommendation for award is made to the awarding authority. • PUBLIC RECORD. All proposals submitted in response to this RFP will become the property of the City upon submittal and a matter of public record when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law.
• REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted proposal are material and important, and will be relied on by the City in evaluation of the proposal. Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the proposal.
• SEVERABILITY. If any provisions or portion of any provision, of this Request for Qualifications are held invalid, illegal or unenforceable, they shall be severed from the Request for Qualifications and the remaining provisions shall be valid and enforceable.
• SUBCONTRACTOR INFORMATION. If the proposal includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFP for which each proposed sub consultant would perform services. All sub consultant for work services must follow all required provisions of the prime contract.
• VALIDITY. Proposal must be valid for a period of 90 days from the due date. 582
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• WITHDRAWAL OF PROPOSAL. Consultants’ authorized representative may withdraw Proposals only by written request received by this RFP contact personal before the Proposal Submittal Deadline.
• BUSINESS LICENSE. The selected firm(s) must obtain a City of Hermosa Beach Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement.
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2. Project Overview

2.1 Background
The City of Hermosa Beach is a thriving community of some 20,000 residents and naturally draws a high number of visitors to its beaches and downtown businesses.

Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north by the City of Manhattan Beach, on the south by the City of Redondo Beach, on the east by the City of Redondo Beach and the City of Manhattan Beach, and on the west by the Pacific Ocean. The city limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles. Hermosa Beach includes nearly two miles of shoreline and varies in width between one-half mile and approximately one mile inland.

The City has identified several uncontrolled pedestrian crossings throughout the City that would benefit from safety improvements and upgrades to meet current accessibility standards. Six of the intersection are located on Hermosa Avenue which is a busy corridor for pedestrians and also serves three local bus routes operated by Torrance Transit, Beach Cities Transit, and LADOT. The City has had initial conversations with the bus providers and determined that many of the bus stops do not meet current accessibly requirements and would benefit stop consolidation and accessibility improvements paired with the pedestrian safety improvements. The Project would also enhance pedestrian safety at five intersections on Pier Avenue, Herondo Street, and Valley Drive.

At this time, the City is seeking a consultant, or team of consultants, to provide professional civil and traffic engineering design services for the Project.

2.2 Project Scope
The Project involves the design of the following pedestrian safety improvements, detailed by location:

2.2.1 Hermosa Avenue Safety Improvements
Evaluate and design safety improvements at the following six (6) intersections locations, well as other identified roadway segments, on Hermosa Avenue. Evaluate turning radius requirements using AutoTurn (or similar software) for appropriate design vehicles (trash truck, fire truck, etc.).

Hermosa Avenue at 2nd Street:
• Evaluate all existing ramps for ADA compliance and redesign as necessary; 584
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• Evaluate and design enhanced bus stops to allow adequate room, and ADA clearance, around benches. Consider widening sidewalk in the vicinity of the bus stop and/or shifting the bus stop to near- or far-side of the intersection as appropriate to make the necessary improvements; and
• Update all signage and markings at the intersection as appropriate.

Hermosa Avenue at 4th Street:
• Evaluate all three existing ramps for ADA compliance and redesign as necessary; • Improve crossing on Hermosa Avenue to include, curb extensions, rectangular rapid flashing beacons (RRFBs), and median refuge;
• Consider appropriateness of relocating Hermosa Avenue crosswalk to southern leg of the intersection; consider sight distance limitations due to on-street parking and make recommendations to remove, relocate, or add parking as appropriate; • Update all signage and markings at the intersection as appropriate; and • Consider median closure and implementation of turn restrictions consistent with pilot implementation at 6th Street noted below. Median closure would need to include mountable section for emergency access.

Hermosa Avenue at 6th Street:

The intersection of Hermosa Avenue at 6th Street has been the topic of much discussion over a period of years on how to best address vehicle, pedestrian, and bicycle safety concerns and travel speeds. The City has received numerous requests for the installation of all way stop control and the location was determined (2016 and 2021) to not meet minimum criteria for crash history or volume (on the side street) and that stop sign installation could only be justified on the basis of sight distance limitations due to on-street parking in the median. In 2016, the Public Works Commission voted against installation of all way stop control for that reason.

Following new requests for stop signs in 2021, the City has since repeated that analysis and reached the same conclusion. It was also determined that, to effectively remediate the sight line limitations a significant number of parking spaces (approximately 10-12 spaces) in the median would need to be removed to provide a clear line of sight for vehicles traveling on Hermosa Avenue. This level of parking removal would not only be subject to approval by the Coastal Commission, but also be very impactful to the neighborhood.

In an effort to find the most appropriate safety countermeasures, the Public Works department worked closely with Police and Fire to review detailed crash reports at this intersection and determined many of the crashes involved left-turn maneuvers. The City also conducted new traffic volume and speed data on Hermosa Ave between 4th and 6th and found that current travel speeds are in line with the posted speed limit of 30 mph (average 25mph, and 85th 31 mph).
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In August of 2022, the City installed interim measures including median closure with waterfilled barriers (physically prohibiting all left-turn and U-turn maneuvers); upgraded pedestrian warning signage, refreshed crosswalk markings on Hermosa Avenue, and ordered an RRFB system to be installed at the Hermosa Avenue Crosswalk (pending delivery from the manufacturer). These measures were deployed as a pilot treatment to test their effectiveness and impacts on the neighborhood before investing in the design and construction of more permanent measures as part of this project. To date, the improvements have been generally well received by the neighborhood.

Improvements to include:
• Consider permanent median closure, with mountable section for emergency access, or other alternative should the community outreach determine that permanent closure is undesirable;
• Consider sight distance limitations due to on-street parking and make recommendations to remove, relocate, or add parking as appropriate; • Improve crossing on Hermosa Avenue to include, curb extensions, RRFB’s, median refuge;
• Evaluate and design enhanced bus stop to allow adequate room, and ADA clearance, around benches. Consider widening sidewalk in the vicinity of the bus stop and/or shifting the bus stop to near- or far-side of the intersection as appropriate to make the necessary improvements;
• Update all signage and markings at the intersection as appropriate; and • Ensure all curb ramps at the intersection are upgraded to current ADA standards.

Hermosa Avenue at 19th Street:
• Evaluate all three existing ramps for ADA compliance and redesign as necessary; • Improve crossing on Hermosa Avenue to include, curb extensions, RRFBs, median refuge;
• Evaluate sight distance limitations due to on-street parking and make recommendations to remove, relocate, or add parking as appropriate; • Evaluate and design enhanced bus stop to allow adequate room, and ADA clearance, around benches. Consider widening sidewalk in the vicinity of the bus stop and/or shifting the bus stop to near- or far-side of the intersection as appropriate to make the necessary improvements; and
• Update all signage and markings at the intersection as appropriate.

Hermosa Avenue at 24th Street:
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• Evaluate all three existing ramps for ADA compliance and redesign as necessary; • Improve crossing on Hermosa Avenue to include, curb extensions, RRFBs, median refuge;
• Evaluate sight distance limitations due to on-street parking and make recommendations to remove, relocate, or add parking as appropriate; and • Update all signage and markings at the intersection as appropriate.

Hermosa Avenue at 25th Street:
• Evaluate all three existing ramps for ADA compliance and redesign as necessary; • Improve crossing on Hermosa Avenue to include, curb extensions, RRFBs, median refuge;
• Evaluate sight distance limitations due to on-street parking and make recommendations to remove, relocate, or add parking as appropriate; • In coordination with the City and bus service providers determine if bus stop removal is appropriate at this location as there is insufficient clearances around existing benches and there are nearby stops at 22nd Street, 26th Street, and Manhattan Avenue. Alternatively, design enhanced bus stop treatments to allow adequate room, and ADA clearance, around benches. Consider widening sidewalk in the vicinity of the bus stop and/or shifting the bus stop to near- or farside of the intersection as appropriate to make the necessary improvements; and • Update all signage and markings at the intersection as appropriate.

Hermosa Avenue Median and Parking
• Adjust metered parking along the Hermosa Avenue median (between 14th and 35th Street, to eliminate unnecessary red zones and create additional parking. The additional parking could potentially off-set any loss required to enhance sight lines at other Project intersections and minimize need for a Coastal Development Permit from the California Coastal Commission.
• In coordination with Public Works staff, Police, and Fire, evaluate and design potential median closures at 17th Street, 18th Street, and 20th Street. Closure may need to consider mountable surfaces, and turning radius requirements, for emergency vehicles.

Hermosa Avenue Bus Stop Consolidation
In addition to the bus stop improvements noted above, consultant shall work with the City, and bus providers, to evaluate bus stop consolidation options along the Hermosa Avenue corridor. The City has had initial meetings with bus providers that have indicated a willingness to eliminate stops on the corridor to enhance service, and allow 587
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stops to be more inline with current standards (i.e., quarter-mile spacing). At this time, it is anticipated that existing stops at Lyndon Street and 8th Street could be removed and potentially 25th Street.

2.2.2 Pier Avenue Pedestrian Safety Improvements
Design the removal and replacement of the existing flashing beacon systems with Rectangular Rapid Flashing Beacons (RRFB)at following three Pier Avenue Crossings. • Pier Avenue at Manhattan Avenue;
• Pier Avenue at Loma Drive; and
• Pier Avenue at Cypress Avenue.

Consider any necessary resurfacing and restriping, and potential sight line restrictions due to the median plantings. The existing in-pavement flashers would be disabled and removed as part of a future repaving project.

2.2.3 Mid-Block Crossing at #245 Valley Drive
The existing ramps at this location have been identified as being non-complaint. Design new ramps to current compliance standards and update markings and pedestrian warning signage to include an RRFB. Evaluate any potential sight line restrictions as a result of plantings along the roadway that may inhibit visibility of the crossing and make recommendations as necessary.

2.2.4 Herondo Street at Monterey Boulevard:

Evaluate and design safety and accessibility enhancements at this intersection, including:
• New ramps at the northwest and northeast corners of the intersection; the ramps have been identified as non-compliant;
• Evaluate the feasibility of installing curb extensions, and/our reducing the curb radius, at the northeast and northwest corners of the intersection with the goal of reducing the pedestrian crossing distance across Monterey Boulevard and Herondo Street. This may also allow for the Monterey southbound stop bar to be moved closer to the intersection.
• Consideration could be given to eliminating the Herondo Street westbound right turn lane onto Monterey as necessary. Conduct traffic counts and field observations, and evaluate crash data, as necessary to support any decision for the lane removal.
• Evaluate turning radius requirements using AutoTurn (or similar software) for appropriate design vehicles (trash, fire truck, etc.)
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2.2 Relevant Plans, Policies, Programs, or Projects
Proposers should review and consider the work already completed or underway in the development of approach, budget, and schedule. The following links are provided for your convenience:
• PLAN Hermosa, the City’s Comprehensive General Plan and Local Coastal Program, adopted August 2017
• 2022 Self-Evaluation and Transition Plan, adopted March 2022.

3. Scope of Services
The Scope of Work shall include, but not be limited to the following tasks. Consultant teams are encouraged to recommend alternative approaches and/or additional tasks to completing the work.

Phase 1 – Design
Task 1 – Design and Construction Documents
Consultant to prepare final design package and construction documents. This effort shall include:

A. Provide all field survey and topographic work necessary to complete the design effort.

Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with the City guidelines and in AutoCAD Computer Aided Design and Drafting (CADD) format.

The horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88.

B. Conduct all necessary supporting studies and investigations (e.g., AutoTurn, identify utility conflicts, soils investigations, geotechnical, tidal and ground water investigations, existing irrigation layout, etc.).

C. Complete the design of project including plans, specifications, and engineer’s construction cost estimate. The Consultant shall contact manufacturers and/or contractors to verify the engineer’s estimate prior to submitting to the City.

Specifications shall be prepared in Microsoft Word and an electronic copy of the final version shall be furnished to the City. The City will provide the specification boiler plate to the Consultant.

D. The design of the project shall be prepared in accordance with all appropriate standards, as applicable, including but not limited to City of Hermosa Beach Standard Plans and the Standard Specifications for Public Works Construction, Caltrans, 2014 589
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ABA Guidelines for Outdoor Developed Areas, 2010 ADA Standards for Accessible Design, etc.

E. All original plan sheets, calculations, and reports shall be signed and stamped by the Consultant’s licensed professional engineer, as appropriate, in responsible-charge of the project. These signed originals will then become the property of the City.

F. The Consultant shall have a Quality Control Plan in effect during the entire time work is being performed under the Agreement. The Quality Control Plan shall establish a process whereby plans are independently checked, corrected and back checked, and all job-related correspondence and memoranda dated and received by affected persons and then bound in appropriate job files.

G. All electronic files, databases generated, spreadsheets and intellectual properties developed during the life of the Agreement shall become the property of the City.

Deliverables: land survey (PDF and CAD); Plans, Specification, and Estimate (30%, 60%, 90%, and 100%) in electronic (PDF and CAD) and 3 hard copies; AuoTurn diagrams where needed, any necessary supporting studies.

Task 2 – Meeting Attendance and Support
The Consultant shall attend and participate in meetings and conference calls as necessary to complete the project and provide materials to facilitate communications with the public. Consultant proposals should include the following:
• Project kick-off meeting;
• Two meetings with the bus operators to discuss consolidation and relocation; • One meeting with Fire Department to discuss potential median closures; • Attendance at up to three public meetings (one community meeting, one Public Works Commission Meeting, and one City Council Meeting); • Team conference calls as needed; and
• Preparation of presentation materials, including but not limited to an illustrative drawing that can be posted on the City’s website and presented at Commission meetings to provide an update on the project.

Deliverables: Kick off meeting agenda, meeting notes as needed, presentation materials in support of public meetings, and illustrative drawing of the final design.

Phase 2 – Construction
Task 3 – Construction Phase
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The Consultant shall provide support services as needed during the bidding and construction phases of the project, including:

A. The Consultant shall respond to bidder inquiries during the bidding process, including preparation of any addenda. Upon award of the construction contract, the Consultant shall attend the pre-construction meeting.

B. The Consultant shall review and approve all submittals as needed and shop plan drawings required supporting the construction contract. The Consultant shall complete shop drawings reviews within one (1) week of receipt.

C. The Consultant shall respond to written Requests for Information (RFI) as needed to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days.

D. Upon the completion of construction, record drawings plans shall be submitted to the City. The Consultant shall incorporate all changes to the plans electronically with all necessary revision notations. Once plans have been updated, a signed set of record drawings shall be submitted to the City in electronic format (AutoCAD and PDF formats properly labeled).

Deliverables: Preconstruction meeting agenda and minutes, shop drawings, RFI responses, final as-built records plans (AutoCAD and PDF).

4. Proposal Submittal Instructions

4.1 Proposal Format
Proposes shall submit one copy of the proposal and one copy of the fee schedule in PDF format on the PlanetBids Portal.

4.2 Proposal Content
Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals should include the sections as described in greater detail below. Do NOT include marketing brochures or other promotional material not connected with this RFP.

4.2.1 Cover Letter
Proposal must be accompanied by a cover letter, signed by an individual authorized to bind the proposing entity. An unsigned proposal is grounds for rejection. The cover letter should include an introduction of the firm, contact information, summary statement of 591
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professional qualifications, and statement of understanding of the scope of work. The cover letter also shall acknowledge receipt of any addendums that were issued for this RFP.

4.2.2 Firm Profile
Proposers should provide a brief profile of the prime consultant and any sub-consultants.

Information should include, but is not limited to the following information:
• Official name and address.
• Name, address, email, and telephone number of the consultant’s primary point of contact.
• Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture.
• Federal Employer I.D. Number.
• Address, telephone numbers and fax numbers of each of the proposing firm’s locations.
• Indication whether firm is totally or partially owned by another business organization (parent company) or individual.
• Number of years consultant has been in business under the present business name.
• Number of years of experience the consultant has had in providing required, equivalent, or related services.
• Any failures or refusals to complete a contract, and explanation.

4.2.3 Project Understanding and Approach to Scope of Work Proposers should include in this section a statement of project understanding, organizational chart, approach to work program and summary of deliverables, described in greater detail below.

Statement of Project Understanding
Consultant must include in this section its understanding of the project and understanding of the Scope of Services noted herein. Consultant should be able to articulate a thorough understanding of the State, County and Local requirements, and other industry standards applicable to the project or services to be provided.

Organizational Chart
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Consultant shall include an organizational chart that reflects key staff and roles/responsibilities of each individual assigned to provide services under this Proposal.

Any roles or topics in which the proposer anticipates utilizing the expertise of subcontractors should be clearly identified.

Approach to Work Program (Required and Optional Tasks)
The City is seeking an effective, efficient and creative approach to preparing work products and meeting the City’s goals and timelines. In this section, proposers should include their recommended approach to providing the requested professional services and tasks noted in the Scope of Services in the RFP. The approach to the work plan shall be of such detail to demonstrate the proposer’s ability to accomplish project objectives. This section should also include proposed approaches and techniques to engagement of community and stakeholders in the process of developing projects.

The proposer’s approach should provide detail on both the required and optional tasks identified in the scope of work, as well as any additional tasks or services performed by the proposer.

Additional Services
Consultant shall provide the City with any additional services that the firm can provide.

Consultant may additionally itemize those services which are further beneficial but are not noted in the aforementioned paragraphs as requirements.

Roles and Responsibilities for City Staff
Proposer should summarize any services NOT provided by their firm that are listed in the Scope of Work. Consultant shall also list any resources, City assistance or other items expected to be provided by City, “Work to be Performed or Provided by the City”.

4.2.4 Project Management Plan
Key to a creative, effective, and efficient delivery of projects is close coordination and communication between the City, community, and the selected consultant. In this section, proposers should provide information on scheduling, and describe the firm or project manager’s approach to communications and quality assurance/quality control.

Project Schedule
Proposers must provide a project schedule with anticipated timeframe for key deliverables outlined in the scope of work.

Communications Approach
Proposers should describe their recommended or preferred approach to project communications between the City and Consultant Team. This should include detail on the frequency of project check-ins, progress updates, and meeting locations (i.e. phone, email, in-person). Communications protocols for coordinating with other City 593
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departments, agencies, and the community can be established during individual project kick-offs. Consultant should have the capability to run virtual meetings during COVID-19.

Quality Assurance/Quality Control Approach
Describe the firm’s QA/QC processes that will be adhered to during the term of the agreement. Describe the Consultant’s method of ensuring that the assigned personnel ’s quality of work is high.

4.2.5 Experience and Qualifications
Proposers should include in this section a summary of relevant projects, contact information for references, and information about the experience, qualifications, and availability of key personnel, described in greater detail below.

Summary of Relevant Projects
Proposers should highlight representative projects that are similar in scope to the services requested to demonstrate the firm’s depth of experience and familiarity with similar projects. For each project, please include the following information, at a minimum:
• Year started and completed (if relevant)
• Contracting Agency + Department
• Project Description
• Key Personnel Assigned
• Contract Value
References
Consultant must provide at least three (3) references for which consultant has provided services similar in scope as set forth in the RFP within the last five (5) years. Reference information should include:
• Name of agency
• Name of agency project manager
• Email address and telephone number of contact person
• Description of project or services provided
Experience and Qualifications of Key Personnel
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The consultant shall provide resumes indicating the experience and qualifications for the key personnel identified in the organization chart. Consultant shall also include the number and type of additional support personnel who will be providing services. At a minimum, the resume for each team member should include:
• Name
• Position and Role for This Project
• Degrees and Certifications
• Professional Memberships/Registrations
• Summary of Experience
• Work on Representative Project Similar in Scope
If sub-consultants are to be used as part of this proposal, a resume of the sub-consultant and relevant experience is to be included in the same format.

Assignment of Key Personnel
It is the City’s preference to have the key personnel identified in the Organizational Chart remain with the individual project during its duration. In this section, please indicate the availability of key personnel to pursue completion of projects.

After contract execution the Consultant should not substitute key personnel (project manager and others listed by name in the proposal) or sub-consultants without prior written approval from the local agency. The consultant must request and justify the need for the substitution and obtain approval from the agency prior to use of a different subconsultant on the contract. The proposed substituted person must be as qualified as the original, and at the same or lower cost for geotechnical types of consultant contracts, the Consultant’s project manager shall have all the necessary credentials to qualify him/her as a project manager for this project.

In the event there are proposed changes in key personnel, including sub-consultants, during the term of the agreement that are outside of the consulting firm’s control, the consultant shall prepare a transition plan that is presented to the City’s project manager for review.

4.2.6 Required Forms
Consultant shall review, acknowledge and submit the following forms:
• Certification of Proposal. Consultant is required to sign and submit the Certification of Proposal including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFP. (See section 7.2.1)
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• Non-Collusion Affidavit.Consultant is required to sign and submit the NonCollusion Affidavit. (See section 7.2.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 7.2.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 7.2.4)
• Covid Vaccination Certification. Consultant agrees to certify in writing to CITY that all employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. (See section 7.2.5)

4.2.7 Cost Proposal
The cost proposal shall be submitted through PlanetBids Portal as a separate file, labeled “Cost Proposal” and indicate the firm’s name. The cost proposal shall detail costs broken down by project phase, task, hourly rates, and key personnel.

Consultant should provide the cost proposal for the duration of the agreement to successfully fulfill the Scope of Work detailed in this RFP. Required and optional tasks should be consistent with the tasks listed in the Scope of Services and be clearly marked in the cost proposal to facilitate consistent comparison of costs between proposals. The Cost Proposal should identify project team members, and hourly billing rates and break costs by task and phase. The fee schedule should also include any direct costs such as travel, equipment, printing/materials.

The method of payment shall be primarily at Specified Rates of Compensation but may include Cost per Unit of Work. The proposal should include hourly rates for all types of personnel required to perform the services described in this RFP.

Other direct costs, intended to be charged to the City, need to be stated. No mark-ups will be allowed for other direct costs.

5. Proposal Evaluation and Selection

5.1 Proposal Review Process
The City will evaluate all proposals received in accordance with the evaluation criteria.

The City shall not be obligated to accept the lowest priced fee schedule, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and 596
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professional qualifications of the Proposer. Evaluation scores will not be released until after award of proposal, if one is made.

Following the review of RFPs by the City’s team, the City may, if it chooses to do so, invite short-listed consultants to be interviewed by a panel of City staff, which may include noncity personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposers. Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements.

Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals. In conducting discussions, the City will not disclose information derived from proposals submitted by competing Proposers.

The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions. The City will select a consultant to negotiate for the performance of work. In negotiating the contract the City may request modifications to the proposed scope or to the technical team or other elements of the proposal. If negotiations fail, the City will commence negotiations with the next qualified candidate. Work will promptly commence following contract award and satisfaction of contract requirements.

5.2 Evaluation Criteria
Evaluation criteria will typically include RFP understanding, demonstrated expertise, relevant experience, availability of the firm’s team, and other factors. Task orders resulting from this contract will be negotiated and executed between the City and the selected firm.

Proposals will be evaluated on the basis of their response to all provisions of this RFP. The City of Hermosa Beach will use the following criteria in its evaluation of proposals, interviews may be required with selected consultants, or verification of references. The categories will be weighted approximately as follows.

Approach and Methods (30%):
• A well thought-out and tailored approach to the technical work that responds to the City’s particular issues and needs.
• Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities.
• Evidence of the team’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment. 597
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• Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management project management plan.

Relevant Experience & Expertise (35%):
• Recent experience preparing similar projects or providing similar services for jurisdictions.
• Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements.
• The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project.
• The consultant team’s ability to dedicate a strong project manager that will serve as a single point of contact for the duration of the project. • The team’s experience and ability to clearly communicate technical concepts and terminology with the community.

Timeframe and Costs (25%):
• Display of responsive timeframe to assign tasks.
• Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns.

Administration (10%):
• Ability to comply with the timeline terms, and billing procedures. • The extent and nature of any proposed amendments to the City’s Professional Services Agreement.

6. Contract Expectations

6.1 Contract Period
The City anticipates the contract term would begin around early December 2022. The City is interested in having the design completed and ready for construction advertisement within four (4) to six (6) months from the Notice to Proceed.

6.2 Professional Services Agreement
The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 7.1. The City Attorney or 598
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their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement.

6.3 Standards of Work
In case of conflicts, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense.

6.4 Invoicing and Payment
Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding: previous work billed to date, work billed during the reporting period, percent of task completed and amount remaining by task.

Invoices are to be submitted monthly. The invoices shall reference the project title, and list charges by task, worker classification, hours, billing rate, and totals.

Each invoice shall contain a progress report describing the work completed during the billing period and the following summary information:

Contract
Amount
Total Prior
Contract Billings
Contract Work
Performed this
Period
Total Contract
Amount
Performed To
Date
Contract
Percent
Complete
Total Amount
Remaining for the
Contract
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7. Attachments and Required Forms

7.1 Sample Professional Services Agreement

CONTRACT FOR PROFESSIONAL SERVICES TO
________________________________________________________________ BETWEEN THE CITY OF HERMOSA BEACH AND ___________________________ This AGREEMENT is entered into this day of , 2022, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and _, a limited liability company (“CONSULTANT”).

R E C I T A L S
A. The City desires to __________________________________________.

B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:

CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONSULTANT a total of $ , for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous 600
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month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.

SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.

Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.”
TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.

FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is ________________. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on __________, 20___, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
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TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 602
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ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.

INSURANCE REQUIREMENTS.

A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City.

2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars 603
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($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows.

CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers.

Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
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4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.

USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.

Page 32 of 41 ends

services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.

CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.

NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: ATTN:

Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in 606
RFP 22-010 City of Hermosa Beach

Page 33 of 41 ends

the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.

ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the 607
RFP 22-010 City of Hermosa Beach

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natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.

DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.
608
RFP 22-010 City of Hermosa Beach

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City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______
COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH CONSULTANT
[MAYOR/CITY MANAGER] By: NAME/TITLE
ATTEST:

Myra Maravilla, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:
609
RFP 22-010 City of Hermosa Beach

Page 36 of 41 ends

Michael Jenkins, City Attorney

7.2 Required Forms

7.2.1 Certification of Proposal
RFP #: _________
The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP).

1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP.

3. Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.

4. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.

5. The proposal response includes all of the commentary, figures and data required by the Request for Proposal

6. The proposal shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
610
RFP 22-010 City of Hermosa Beach

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8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
611
RFP 22-010 City of Hermosa Beach

Page 38 of 41 ends

7.2.2 Non-Collusion Affidavit
RFP #: _________
The undersigned declares states and certifies that:

1. This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This proposal is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.

5. All statements contained in the Proposal and related documents are true.

6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal.

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
612
RFP 22-010 City of Hermosa Beach

Page 39 of 41 ends

7.2.3 Compliance with Insurance Requirements
RFP #: _________
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFP.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
613
RFP 22-010 City of Hermosa Beach

Page 40 of 41 ends

7.2.4 Acknowledgement of Professional Services Agreement RFP #: _________
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
614
RFP 22-010 City of Hermosa Beach

Page 41 of 41 ends

7.2.5 COVID Vaccination Certification

PLEASE PLACE LETTER ON OFFICIAL COMPANY LETTERHEAD
(Insert Date)
Suja Lowenthal, City Manager
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
RE: Mandatory COVID-19 Vaccination for City of Hermosa Beach Consultants Dear Ms. Lowenthal:

Per this letter, (Insert Company Name) certifies that all of its officers, agents, employees, subcontractors, representatives and volunteers servicing the City of Hermosa Beach on-site within the City pursuant to the (Insert Agreement Title) dated (Insert Agreement Date), are or will be fully vaccinated or covered by an approved medical or religious exemption prior to the implementation of the scope of work located within the above referenced agreement.

Respectfully,
(Insert Name)
(Insert Title)
615
PROPOSAL FOR RFP NO. 22-010

PEDESTRIAN SAFETY AND BUS STOP

IMPROVEMENT PROJECT DESIGN SERVICES

CITY OF HERMOSA BEACH
OCTOBER 27, 2022
616
1 CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010

TABLE OF CONTENTS
COVER LETTER................................................................................................................ 2 FIRM PROFILE................................................................................................................. 3 Location of Offices
Contract Completion
Official Name & Address
Primary Contact
Type of Entity
Federal EID
Ownership
Years Under Current Name
Years Providing Services
PROJECT UNDERSTANDING AND APPROACH TO SCOPE OF WORK................... 6 Statement of Project Understanding
Organizational Chart
Approach to Work Program
Roles and Responsibilities for City Staff
Scope of Work
PROJECT MANAGEMENT PLAN .................................................................................14 Project Schedule
Administration and Project Management
Communications Approach
Quality Assurance/Quality Control Approach
EXPERIENCE AND QUALIFICATIONS.........................................................................18 Summary of Relevant Projects
References
Key Personnel
Support Personnel
Availability of Key Personnel
REQUIRED FORMS ....................................................................................................... 39 Certification of Proposal
Non-Collusion Affidavit
Compliance with Insurance Requirements
Acknowledgement of Professional Services Agreement
Covid Vaccination Certification
Acknowledgement of Addendum No. 1
617
300 Corporate Pointe, Suite 470, Culver City, CA 90230
T: (310) 473-6508 | www.koacorp.com

MONTEREY PARK ORANGE ONTARIO SAN DIEGO LA QUINTA CULVER CITY USA
NOV 2021-NOV 2022
2 Dear Mr. Nguyen:

KOA Corporation (KOA) is pleased to submit this proposal describing our experience and capabilities to provide the City of Hermosa Beach with design and engineering support for Pedestrian Safety and Bus Stop Improvement Project Design Services (RFP No. 22-010).

We believe our firm’s 35-year history in safety related projects and the provision of transportation and civil engineering design from having worked on a wide variety of projects over the years, will be beneficial to the City. Our firm has built its reputation from providing engineering services to local governments throughout Southern California. We have prepared projects in the South Bay Cities area and have a strong understanding of the issues and needs of its coastal communities.

As a result of our work in the South Bay, we fully understand the City’s expectations and the products that must be delivered. This proposal will clearly outline our understanding and approach to this project and how the City can benefit from our local knowledge and experience. KOA has experience in utilizing industry standards and methods such as those adopted by the City. This includes a working knowledge of, and experience with, federal, state, and local design standards, including design standards established by the American Public Works Association (APWA), Federal Highway Administration (FHWA) as well as the California Department of Transportation (Caltrans).

In addition to our capable staff, we have added two firms to our team: KDM Meridian, Inc. (survey), and AimTD (data collection vendor). These team members are experts in their respective disciplines and will provide supplemental support and services to complete the project’s goals and objectives. We have worked with these firms for years and have found them to be highly experienced, dependable, and professional.

We acknowledge the City’s COVID vaccination requirements and have included the reference letter in the proposal document. We also acknowledge the receipt of Addendum No 1, dated October 17, 2022. This proposal is valid for a period of 90 days from the due date. We look forward to meeting with you to discuss how KOA can assist the City of Hermosa Beach with this important project.

Sincerely,
KOA Corporation
Joel Falter
Principal
DATE
October 27, 2022
TO
Mr. Andrew Nguyen
Associate Engineer
City of Hermosa Beach
1315 Valley Drive Suite 100
Hermosa Beach, CA 90254

FROM AUTHORIZED

PRINCIPAL
Mr. Joel Falter
Principal
300 Corporate Pointe
Suite 470
Culver City, CA 90230
(310) 473-6508
[email protected]

PROPOSED

PROJECT MANAGER
Mr. George Rhyner, PE
Project Manager
T (310) 473-6508
[email protected]
RFP NO. 22-010
Pedestrian Safety and Bus
Stop Improvement Project
Design Services

COVER LETTER
618
3 CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010

FIRM BACKGROUND
Founded in 1987, KOA Corporation (KOA) is a leading provider in professional services in transportation engineering, mobility planning, and construction management for public agencies and private sector clients. We offer our clients technical knowledge, innovative solutions, and responsive services. Our focus on safety for all travelers is the foundation of our professional practice. KOA engineers, planners, construction field specialists, and project managers all take pride in our well-established reputation as Transportation Safety Experts.

The hallmark of our success is our dedication to each and every project and our desire to leave a legacy of extraordinary contribution to our communities.

Our staff includes registered civil and traffic professional engineers, certified transportation planners, certified road safety professionals, project/ construction managers, and construction inspectors. With six offices located in Southern California, KOA provides professional consulting services for some of the largest public-works and planning projects for all modes of transportation throughout California.

LOCATION OF OFFICES
Monterey Park (Corporate)
1100 Corporate Center Drive, Suite 201
Monterey Park, CA 91754
Tel: (323) 260-4703
Fax: (323) 260-4705
Culver City
300 Corporate Pointe, Suite 470
Culver City, CA 90230
Tel: (310) 473-6508
Fax: (310) 444-9771
Orange
2141 W Orangewood Ave
Orange, CA 92868
Tel: (714) 573-0317
Fax: (714) 573-9534
Ontario
3190 Shelby Street, Bldg. C
Ontario, CA 91764
Tel: (909) 890-9693
Fax: (909) 890-9694
San Diego
5095 Murphy Canyon Road, Suite 330
San Diego, CA 92123
Tel: (619) 683-2933
Fax: (619) 683-7982
La Quinta (Satellite Office)
78-405 Via Caliente
La Quinta, CA 92253

TYPES OF SERVICES
Transportation Engineering
Highway & Roadway Design
Signals, Signing & Striping, Traffic Control Plans
Traffic Operations & ITS
Mobility Planning (Multimodal)
Complete Streets Planning & Design
Active Transportation
Grant Writing & Management
Assessment of Transportation Impacts
Safety Implementation (HSIP, ADA, LRSP, SSARP, & SS4A)
Construction Management & Inspection

CONTRACT COMPLETION
KOA has not had any failures or refusals to complete a contract.

FIRM PROFILE

OFFICIAL NAME &

ADDRESS
KOA Corporation
1100 Corporate Center Drive
Suite 201
Monterey Park, CA 91754
Tel: (323) 260-4703

PRIMARY CONTACT
George Rhyner, PE
Project Manager
300 Corporate Pointe
Suite 470
Culver City, CA 90230
(310) 473-6508
[email protected]

TYPE OF ENTITY
S Corporation, CA

FEDERAL EID
95-4515908

OWNERSHIP
Not owned by another business/
individual

YEARS UNDER CURRENT
NAME
15 YEARS PROVIDING

SERVICES
35 619
4 CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010

SUBCONSULTANT - KDM MERIDIAN - FIRM BACKGROUND
KDM Meridian (KDM) is a professional land survey consulting firm specializing in GPS, LiDAR scanning, conventional land surveying, and map checking.

Established in February of 2000, KDM has continued to build a loyal clientele by offering professional and technical services to both public and private clients. A registered California corporation located in the City of Irvine, KDM is not only financially stable, carrying minimum debt, but also has the resources to add staff and equipment as needed to accommodate our clients’ individual projects.

Our clients include local, regional, and federal agencies as well as other surveying firms, utility agencies, development groups, private consulting firms, construction firms, professional architects, and attorneys. We maintain a staff of around 20 people, including six California Licensed Land-Surveyors, and one certified Land-Surveyor-In-Training; we currently field two survey crews on a regular basis to perform conventional, GPS, and LiDAR land surveying. With our current staff and equipment, we have the ability to provide up to four twoperson crews when necessary. In-house personnel provide boundary, right-ofway, and topographic surveying and mapping, as well as construction staking, legal descriptions, and related land development functions.

Mr. Richard C. Maher, PLS, a founder and principal of the firm, has extensive experience with all major survey disciplines, including private and public works surveying. For the past 20+ years, and under the guidance of Mr. Maher, personnel at KDM have proven their expertise in surveying for public works design improvement projects by functioning as the survey department, or an extension of the survey department, for a number of prominent local public works design engineering firms and agencies. In that capacity, KDM has worked directly on a project-by-project basis with city agencies providing topographic and mapping services for the purpose of public works design improvements. In fact, at least three-quarters of the projects currently performed by KDM are related to public works improvements.

Despite KDM’s expertise in public works surveying, KDM personnel are just as competent facilitating private projects, be it surveying a local house of worship’s grounds to support future site improvements, or surveying monitoring wells in support of environmental mitigation activities; KDM is a full-service survey firm ready to meet our varied clients’ wide-ranging needs in a responsive, cost effective, and professional manner, facilitating project schedules and goals.

LOCATION OF OFFICES
1340 Reynolds Ave, Suite 110
Irvine, CA 92614
Tel: (949) 768-0731

OFFICIAL NAME &

ADDRESS
KDM Meridian
1340 Reynolds Ave, Suite 110
Irvine, CA 92614
Tel: (949) 768-0731

PRIMARY CONTACT
Richard C. Maher
President
1340 Reynolds Ave, Suite 110
Irvine, CA 92614
(949) 768-0731
[email protected]

TYPE OF ENTITY
S Corporation, CA

FEDERAL EID
33-0897262

OWNERSHIP
Not owned by another business/
individual

YEARS UNDER CURRENT
NAME
22 YEARS PROVIDING

FIRM PROFILE
620
5 CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010

COUNT VENDOR - AIM TD - FIRM BACKGROUND
Aim Traffic Data – AimTD – has over ten years of experience providing accurate traffic data collection with focus on customer service. AimTD is a certified Women Business Enterprise (WBE) and Community Business Enterprise (CBE) by the County of Los Angeles Department of Consumer and Business Affairs (DCBA). Additionally, AimTD is a certified Small Business Enterprise (SBE) by METRO, SBE (Micro) certified by the State of California and registered with the Department of Industrial Relations (DIR # 1000043251). Our staff includes CEO, COO, three project managers and 20 technicians.

AimTD LLC has experience and resources to perform all tasks under this contract within the required time frame professionally and accurately. They are known for reliable and cost-effective services and a high level of customer support.

LOCATION OF OFFICES
751 S Weir Canyon Rd
Ste 157-158
Anaheim, CA 92808
Tel: (714) 253.7888

TYPES OF SERVICES
Intersection Turning Movement Counts
Right Turn on Red Studies
24Hr Machine Counts ADTs
24Hr Axle Vehicle Classification Studies
24Hr to 7 day Video ADTs
Bicycle, Pedestrian Counts and Motorized Scooters
Parking Occupancy Studies, Parking Turnover Studies
Radar Spot Speed Surveys:

Travel Time Surveys, Queue Studies, Traffic Gap Studies, and Saturation Flow Analysis
Transit Surveys, Pedestrian Interview Surveys
Sign Inventory Collection

OFFICIAL NAME &

ADDRESS
AimTD LLC
751 S Weir Canyon Rd
Ste 157-158
Anaheim, CA 92808
Tel: (714) 253-7888

PRIMARY CONTACT
Olga Polunin, MBA
President and CEO
751 S Weir Canyon Rd
Ste 157-158
Anaheim, CA 92808
(714) 253-7888
[email protected]

TYPE OF ENTITY
Limited Liability Company, CA

FEDERAL EID
45-5083788

OWNERSHIP
Not owned by another business/
individual

YEARS UNDER CURRENT
NAME
13 YEARS PROVIDING

SERVICES
13 FIRM PROFILE
621
6 CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010 objectives as outlined in the Request for Proposal (RFP).

Our work plan identifies our proposed methods and
approach to accomplish the project goals, while providing deliverables identified for each task.

ORGANIZATIONAL CHART
The organizational chart below reflects the proposed roles and organization of the KOA staff and subconsultants who will be assigned to perform and/or assist with the required services and deliverables. KOA has a capacity of over 100 qualified professionals available to perform services for this effort. Our project team was organized specifically for this project based on the skill set and experience of the staff and subconsultants.

QA/QC MANAGER

PROJECT MANAGER

TRAFFIC ANALYSIS & DESIGN CIVIL DESIGN

DATA COLLECTION SURVEY
KOA
KDM Meridian (Sub)
AimTD (Vendor)
*Key Staff
LEGEND:

Chuck Stephan, PE*
George Rhyner, PE*
Richard C. Maher, PLS*
Task Leader
Surveyors
Patrick D. Earl, PLS*
Keith Klagge, PLS*
Giuseppe Canzonieri, PE*
Task Leader
Support
Anthony Wong
Ashley Yao, EIT
AimTD
Diana Skidmore*
Task Leader
Support
Hilary Mau
Gary Chiang, EIT
Daniel Villegas

PRINCIPAL-IN-CHARGE
Joel Falter*

APPROACH TO WORK PROGRAM
(REQUIRED AND OPTIONAL TASKS)
KOA recognizes that the success of any design-related
project relies on the expertise and experience of the team members involved in managing the project, understanding key project challenges, and providing value, quality work, and responsive service to the City. We have reviewed the

STATEMENT OF PROJECT UNDERSTANDING
It is our understanding the City of Hermosa Beach is
requesting assistance from a firm with experience in
the provision of engineering and design services for the Pedestrian Safety and Bus Stop Improvement Project. The project is to provide pedestrian improvements including, but not limited to Rectangular Rapid Flashing Beacons
(RRFBs), curb extensions, Americans with Disabilities
Act (ADA) curb ramps, median island extensions, bus
stop relocation, and pedestrian safety enhancements.

Additionally, we will evaluate the feasibility to providing additional metered parking in conjunction with bus
consolidations along a portion of the Hermosa Avenue
corridor.

The project extents and specific intersection locations under consideration for pedestrian and bus improvements are as follows:

Extents:
• Hermosa Avenue from 35th Street south to Herondo
Street
• Pier Avenue from Hermosa Avenue to Bard Street
• Valley Drive, 500 feet in each direction from the
mid-block crosswalk at #245
• Herondo Street at Monterey Boulevard, 500 feet
along all three intersection legs
Intersections:
• Hermosa Avenue at Lyndon, 2nd, 4th, 6th, 8th, 17th,
18th, 19th, 20th, 24th, and 25th Streets
• Pier Avenue at Manhattan Street, Loma Drive, and
Cypress Drive
• 245 Valley Drive
• Herondo Street at Monterey Boulevard
Our initial effort will be dedicated to developing a
conceptual design as part of our conceptual design
phase (Task 1A). We will conduct various traffic-related evaluations that will provide insight and support for
potential design improvements. The traffic results will assist us with the design of the preliminary conceptual schemes. Once a conceptual design has been approved by
the City, the final design phase (Task 1B) can begin which includes preliminary engineering and design.

The project scope of work consists of civil and traffic engineering, community outreach support, preliminary
design, and preparation of final plans, specifications and estimates (PS&E), and construction support. We have
prepared the following work plan to achieve the City’s

PROJECT UNDERSTANDING AND APPROACH TO SCOPE OF WORK
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RFP and relevant studies; we have conducted a preliminary field reconnaissance of the project corridor. Below are examples of our findings and KOA’s proposed project
approach to the scope of work.

ONE COMPANY, MULTIPLE DISCIPLINES
One of KOA’s unique characteristics is that we offer
transportation planning, civil/traffic engineering, and construction management/inspection services under
one roof. This provides our clients with seamless project integration whereby all of our disciplines work closely to provide checks and balances to ensure our planning
efforts make sense from an engineering perspective and
our plans are constructable.

When approaching a project like this one, our
designers and engineers understand the importance
of understanding the community and surrounding
infrastructure, focusing on drainage, utilities, traffic signals/streetlights, crosswalk alignments, and how the proposed project aligns with applicable design standards.

On a pedestrian safety and design focused improvement
project such as this one, some of the design
considerations our engineers will be looking out for:
• Will there be any conflicts if we add pedestrian
push buttons at locations where there will be RRFB
installations and/or when constructing a new curb
ramp and/or curb extension?
• Does the existing infrastructure near or within
the curb return allow for ADA-compliant access
improvements and does it meet existing standards?
• Will curb extensions provide for adequate positive
drainage?
• Will the reconstruction of existing sidewalk have a
negative impact on an adjacent property?
• How can we enhance bus stop accessibility?
• Are we creating any new vertical elements at the
back of sidewalk that will not provide ADA access to
a business’ doorway?

PEDESTRIAN SAFETY IMPROVEMENTS

CHALLENGES - CATCH BASINS
During the conceptual engineering phase, we will assess the feasibility of protecting the existing catch basins in place. We have applied this principle on recent projects in the cities of Carson, Santa Monica, and Long Beach, for example.

When a city has concerns about maintenance or tripping
hazards with an open channel concept, we have proposed
to reconstruct the top of the catch basin. Below is a
construction detail from a recent KOA project in the
City of Santa Monica. This design has been accepted/
approved by Los Angeles County Flood Control District
and significantly reduces cost and permit review time.

CHALLENGES - CURB EXTENSION SIZE
Providing a larger curb extension provides safety benefits such as traffic calming, additional pedestrian visibility, and reduction of pedestrian crossing time, but the larger footprint does increase construction costs, especially if there are utility conflicts.

A reduction in the curb extension will save money on the construction cost of the project. A smaller curb extension footprint equals less concrete, less landscaping, and less irrigation, should the city choose to add these features.

MEDIAN CLOSURES
The proposed median closures at 17th, 18th, and 20th
Streets provide opportunities to increase parking along Hermosa Avenue but will require coordination with LA
County Fire to determine if the closures will result in the need for mountable curbs as well as any other accessibility needs for engines and other apparatus. This could result in on-street parking loss on the east and west side of the street. This element will also require coordination with residents on the east side of Hermosa Avenue as there will be changes in the ease of accessibility to garages in this area. We will identify strategies to revise the structure of parking spaces to minimize the loss of on-street parking.

CONSOLIDATION OF BUS STOPS
Based on an initial review of the existing bus stop
locations on Hermosa Avenue from 26th Street south
to Herondo Street, there are locations where we believe we have an opportunity to consolidate the bus stops to
a more typical bus stop spacing of a quarter mile. The
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focus of the bus consolidation would be consideration
of a central mobility hub surrounding the intersection of Hermosa Avenue at Pier Avenue to centralize mobility and addresses the PLAN Hermosa mobility goals.

The beach trolley route described and illustrated in the PLAN Hermosa Intended Transportation Amenities will
be considered as part of consolidation. We recognize
that parking is a key issue; a goal is to provide improved visibility as well as connectivity to reduce automobile usage. However, it should be noted that a challenge will be trying to minimize the parking to be removed.

ON-STREET PARKING
We will assist in addressing parking with the Coastal
Commission by preserving and providing alternative mode resources, not just to Hermosa Beach, but regionally. We will attempt to preserve and also promote access to the beach for residents and visitors to Hermosa Beach, as
outlined in PLAN Hermosa.

All areas where an island may be extended, it may provide an opportunity for providing additional parking to also off-set any eliminated parking spaces. However, as noted above, whether or not parking can be accommodated
along these median island closures will have to be
determined, considering emergency access.

COMMUNITY OUTREACH
Communications with City agencies, transit operators,
California Coastal Commission (CCC), LA County
Fire, Hermosa Beach Police, waste management, and
the community has been an extensive part of the
Improvement Project to date, and is to be continued as
part of the design process.

MANAGEMENT OF PROJECT BUDGET
At the preliminary design stage, we will coordinate with the City to define all the items that need to be part of the project. We have separated out the project design into
two separate phases to provide the City with budgetary
flexibility. The two phases include the conceptual design phase, which is considered a base service, and final design, which is considered an optional service.

MEETING THE PROJECT TIMELINE
The RFP states that the selected consultant shall submit final PS&E 4 to 6 months after issuance of the notice to proceed. Below are critical steps we will take to ensure the schedule is maintained:
• Our team will hit the ground running on day one.

As soon as KOA receives the notice to proceed, our
sub-agreement will be issued immediately to our
subconsultant.
• It will be important to schedule a kick-off meeting
with the City for an internal team meeting as soon
as possible.
• Conceptual design (30%) needs to develop a well
thought out project that is within the project
budget. The conceptual design needs to be
thoroughly vetted by the KOA team and City so that
we can streamline the 60% through 100% design
submittals.
• At the 60% design level, the City will receive a
detailed and complete design.
• Catch basin modification or reconstruction will
require approval from Los Angeles County Flood
Control District. Based on our previous experience,
this is at least a 6-month process. We will work
with the City during the conceptual design stage to
either reduce the amount of catch basins affected or
remove them completely.

ROLES AND RESPONSIBILITIES FOR CITY
STAFF
As mentioned earlier, KOA can provide a multitude of
transportation planning, civil/traffic engineering, and construction management/inspection services. Field
surveying will be provided by KDM Meridian. Data
collection will be provided by AimTD.

Resources that we will require to be provided by the City may include but are not limited to existing improvement plans, topographic maps, assessor maps, centerline ties, corner records, as-built plans, utility plans, accident data, traffic counts, and previous traffic studies. Work to be performed by the City includes leading the stakeholder
meetings with bus transit operators, Fire Department, and public meetings.
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SCOPE OF WORK
Based on our review of the scope of services and the City’s Capital Improvements program budget for the project, we have developed a scope of services that addresses the RFP in two distinct phases including Conceptual Design and
an optional Final Design. The elements of both phases are discussed in the following sections.

PHASE 1 – DESIGN
TASK 1 – DESIGN AND CONSTRUCTION

DOCUMENTS
TASK 1A – CONCEPTUAL DESIGN PHASE
During the conceptual plan preparation phase, we will
gather data and prepare conceptual plans for City use
in public presentations and discussions. The conceptual plans will be prepared for the following locations:
• Hermosa Avenue from Herondo Street to 35th Street
• Pier Avenue from Hermosa Avenue to Bard Street
• Valley Boulevard 500 feet north and south of the
245 Valley Crosswalk
• Herondo Street and Monterey Boulevard 500 feet
west, north and east of the intersection.

TASK 1A.1. PRELIMINARY ENGINEERING

RECORDS RESEARCH
KOA will work with the City to obtain record drawings and documents relevant to the project corridor and intersection locations. Record drawings and documents to be provided by the City can include, but are not limited to existing improvement plans, topographic maps, assessor maps,
centerline ties, corner records, as-built plans, utility plans, traffic counts, speed surveys, parking studies, previous traffic studies, etc. We will send our requests for record drawings and documents through the City’s Project Manager.

FIELD REVIEW & SITE EVALUATION
Upon receipt of any available as-built records from the City, we will visit the project site to fully evaluate existing conditions. We will conduct a field check of City as-built plans, including doing Smart Level checks of the ADA
wheelchair ramps. We will document the site visit with
photos and field notes.

ADA COMPLIANCE ASSESSMENT
KOA will perform an ADA compliance assessment of the
existing curb ramps at the following eight (8) locations:
• Hermosa Avenue at 2nd, 4th, 6th, 19th, 24th, and
25th Streets
• 245 Valley Drive
• Herondo Street at Monterey Boulevard
We will verify curb ramp dimensions/grades, driveway
dimensions/grades with a smart level and measuring tape.

The curb ramp measurements will be documented on a curb ramp field form and provided to the City. We will document these grades and inform the City of all deficiencies.

BASE PLAN PREPARATION
Upon completion of the field review, we will prepare
base plans for the corridor and key intersections. The
conceptual design base plan may include existing
centerlines, curb, gutter, sidewalk, landscaping, rightof-way, curb ramps, driveways, pavement delineations, markings, roadside signs, per the City as-built plans. We may also identify pull boxes, utility manholes/valves,
power poles, fire hydrants, street/bus furniture, and all other information relevant to the project.

Deliverables
KOA will prepare a tech-memo that will include
• Field notes and photos
• Base plans
• Summary of issues and challenges to be addressed
during the development of the conceptual plans
TASK 1A.2 – TRAFFIC ANALYSIS
KOA and AimTD will collect all necessary traffic count
and collision data to evaluate existing traffic conditions, patterns, and accident history to aid in the design of the Project. The data collection effort will include:

DATA COLLECTION
KOA will collect the following traffic data:
• Nine (9) hours of peak-hour manual turning
movement counts (3 hours during AM peak period
3 hours during PM peak period) during a typical
weekday and (3 hours midday) weekend at 10
intersections. The counts will be collected by vehicle
type and will include pedestrians and bicycles.
• A speed survey will be conducted on Hermosa
Avenue between 4th and 6th Streets.
• Collect a 24-hour count at the intersection of
Hermosa Avenue at 6th Street to determine if illegal
left-turns or U-turns are occurring. This will assist
with the median closure design.

PERFORM SIGHT DISTANCE ANALYSIS IN KEY AREAS

FOR IMPROVED PEDESTRIAN AND BICYCLIST SAFETY
KOA will perform sight distance analyses at 13 intersection locations. As part of this evaluation, we will acquire the collision data from either the City’s database or directly 625
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from the Statewide Integrated Traffic Records System
(SWITRS) for each location. KOA will utilize this data
to prepare a hot-spot analysis to extract the primary
collision factors that led to those collisions. KOA will utilize this information to inform the median design process
and identify locations where vehicle left-turn access
restrictions would be most appropriate.

EVALUATE TRAFFIC OPERATIONS WITH CLOSURE

OF MEDIANS
KOA will establish an existing baseline of traffic conditions which will allow the team to identify intersection locations and areas where restricting access and flow with raised medians or curb extensions will impact traffic operations.

KOA’s traffic operations review will inform the design and allow for making any adjustments to proposed medians,
curb extensions, and/or crosswalks.

RECOMMENDATIONS FOR BUS CONSOLIDATIONS

AND ENHANCED BUS STOPS
KOA will review the existing bus stop locations on
Hermosa Avenue from 26th Street south to Herondo
Street and coordinate with Torrance Transit, Beach Cities Transit, and Los Angeles Department of Transportation
(LADOT) to assess the needs and goals of the transit
operators for improved and enhanced transit service and infrastructure. We will make sure to incorporate current and future transit needs that include the beach trolley route described and illustrated in the PLAN Hermosa
Intended Transportation Amenities.

PARKING INVENTORY
KOA will review the existing parking inventory at each
improvement location and estimate the net parking gain
or loss from the potential improvements to help the City in selecting those options with no net decrease in parking.

Our analysis will consider the sightline evaluation as well as the direct parking impacts of each improvement.

Deliverables
KOA will prepare a technical memorandum that
summarizes:
• Traffic counts
• Accident/collision analysis
• Bus stop assessment
• Parking evaluation
• Sight distance analysis
TASK 1A.3. CONCEPTUAL DESIGN PLANS (30%

DESIGN)
KOA will prepare conceptual design plans and memos,
for the various proposed improvements along the
project corridor. The conceptual design plans will include the placement of island extensions, curbs/sidewalks,
parking, bus stop furniture and other items important
for community and stakeholder meetings, internal City
discussions and analysis, and will determine the final
concept that will be the foundation for the final design.

KOA will prepare preliminary concept plans based on
the extents and locations noted in Task 1 Preliminary
Engineering. We will provide the following products in this subtask:
• Preparation of a recommendation memo identifying
key issues and solutions.
• Development of one (1) conceptual design plan
for the recommended pedestrian improvements
that may include curb extensions, median closures,
sidewalk widening, RRFBs, and signage. The rendering
will include one (1) plan view of the corridor.
• Locations of bus stop consolidations
• The conceptual plan will incorporate on-street
parking redesigns on Hermosa Avenue between
35th Street south and 14th Street that may off-set
any potential parking losses from the pedestrian and
bus improvements proposed for Hermosa Avenue.

It should be noted that if the project requires a
Coastal Development Permit from the CCC we will
provide information for City staff to use in their
meetings with the CCC.
• Swept path analysis utilizing AutoTURN and
appropriate design vehicles (fire trucks, trash trucks, and other critical vehicles) will be evaluated for up
to three (3) size vehicles at each study location with
a median closure or sidewalk/curb extension (at
Hermosa Avenue at 2nd, 4th, 6th, 17th, 18th, 19th,
20th, 24th, and 25th Streets and Herondo Street at
Monterey Boulevard).
• Preparation of preliminary cost estimates
• One (1) revision of the conceptual design plan
and cost estimates based on the Cities’ input and
comments
• Following the coordination with bus operators and
the Fire Department, community outreach, and
public meetings and input, KOA will prepare the final
concept plans and engineer’s estimate. The final
concept will incorporate all comments and approved
concepts into one (1) final plan and present the final
concept to the City.
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Deliverables
• Recommendation memo identifying key issues and
solutions.
• Draft and revised concept plans (30%) and cost
estimate.
• Presentation material for public meetings & City
Council meetings.
• Final concept plan and cost estimates
TASK 1B – FINAL DESIGN PHASE – OPTIONAL TASK
TASK 1B.1. FINAL DESIGN BASE PLAN
After the conceptual design (30% design) plans have been approved by the City, we will move forward in refining the conceptual plan sheets and in preparing the remaining
sheets for the submittal package. The submittal package will include:
• Title Sheet
• General Notes, Details and Typical Sections
• Street Improvement Plans
• Curb Extension Improvement Plans & Profiles
• Curb Ramp Design
• Utility Plans
• Signing and Striping Plans
• Rectangular Red Flashing Beacon System Plan
• Storm Drain Modification Plans

UTILITY RESEARCH, NOTIFICATIONS, & MAPPING
KOA will obtain from the City a list of utility companies known to own and operate infrastructure in Hermosa Beach.

KOA will send an email notice with our standard utility response form, and a map of the project site to all relevant utility companies. We will request record drawings of their facilities, prior rights information, any planned upgrades expected in the near future, and other pertinent information.

Utility responses will be logged and information regarding existing facilities will be shown on our plans. If the utility owner requires requests for information on City letterhead, we will request such a letter from the City’s Project Manager.

We will coordinate these situations, if needed, with the City’s Project Manager with a utility response list and maps and/or data received when all utility companies have responded. KOA will compile all as-builts received from the utility agencies and develop a utility base map that will be referenced into the project plans.

FIELD SURVEY
KDM Meridian, Inc. will provide a design level topographic survey for 11 locations that are as follows:
• Hermosa Ave at 2nd, 4th, 6th, 19th, 24th, and 25th
Streets
» Include standard design level collection
including hardscape, surface indication of
utilities including catch basins and their
measured invert depth, significant landscaping,
sidewalk furniture, and signage.
» Extend data collection to 25 feet beyond curb
returns along intersecting streets and 100 feet
beyond curb return of Hermosa Avenue.
» Extend data collection to the back of walk, with
indication of join conditions (e.g., walls, walks
building, landings).
• Hermosa Ave at 17th, 18th, and 20th Streets
» Include standard design level collection
including hardscape, surface indication of
utilities, significant landscaping, sidewalk
furniture, and signage.
» Extend data collection to 25 feet beyond curb
returns along intersecting streets and 50 feet
beyond median nose on Hermosa Avenue.
» Extend data collection to the back of walk, with
indication of join conditions (e.g., walls, walks
building, landings).
• Mid-Block Crossing at #245 Valley Drive
» Include standard design level collection
including hardscape, surface indication of
utilities, significant landscaping, sidewalk
furniture, and signage.
» Extend data collection 50 feet beyond existing
curb ramps along Hermosa Avenue.
» Extend data collection to 25 feet beyond the
back of walk, with indication of join conditions
(e.g., walls, walks building, landings).
• Herondo Street at Monterey Boulevard
» Include standard design level collection
including hardscape, surface indication of
utilities, significant landscaping, sidewalk
furniture, and signage.
» Extend data collection to 25 feet beyond curb
returns along intersecting streets and 100 feet
beyond curb return of Hermosa Avenue.
» Extend data collection to the back of walk, with
indication of join conditions (e.g., walls, walks
building, landings).

KDM will utilize the dip method to measure the depth
of catch basins in the sidewalks. Ties and centerline
monuments surveyed will be used to establish record
centerlines and rights-of-way. These lines will be added to the topographic information in the final base mapping.
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Base mapping will consist of 1” = 20’ scale CAD mapping with a digital terrain model showing 1-foot interval
contours.

FIELD REVIEW & SITE EVALUATION
Upon receipt of the topographic survey, we will revisit the project site to verify the field survey. We will utilize the Conceptual Plan field check where appropriate. We will
add details needed to complete the base plan preparation process.

BASE PLAN PREPARATION
Upon completion of our field review, we will prepare base plans for the corridor as well as the intersections.

The base plan may include existing centerlines, curb,
gutter, sidewalk, landscaping, right-of-way, curb
ramps, driveways, pavement delineations, markings,
roadside signs, pull boxes, utility access holes/valves, power poles, fire hydrants, street/bus furniture, and
all other information that was documented during our
field review. We believe putting extra time and effort
into the preparation of accurate base plans is a critical step because they will serve as the foundation of our
design. This will eliminate the need to revisit the base plan to make changes, which can result in delays of our deliverables and the project schedule.

Deliverables
• Topographic survey with right-of-way information
signed by a California licensed surveyor
TASK 1B.2. FINAL DESIGN PLANS

STREET IMPROVEMENT
Based on feedback from the community and Public
Works Commission, KOA will prepare street improvement
plans to accommodate the design of the approved
improvements. The street improvement plans will include the design of up to 14 curb extensions, 23 curb ramps, six (6) sidewalk widenings, five (5) median closures, and four (4) median refuges at the locations listed in the RFP.

The street improvement plans will be prepared at 1”=20’ scale. We are assuming the City will require curb ramp
details to be prepared at 1”=5’ scale. The plans will
contain a detailed horizontal layout, vertical profile (curb extensions and medians only), construction notes, and
applicable details.

SIGNING AND STRIPING
KOA will prepare signing and striping plans to
accommodate the proposed improvements based on the
extents of:
• Hermosa Avenue from 35th Street south to Herondo
Street
• Pier Avenue from Hermosa Avenue to Bard Street
• Valley Drive, 500 feet in each direction from the
mid-block crosswalk at #245
• Herondo Street at Monterey Boulevard, 500’ along
all three intersection legs.

The signing and striping plans will be prepared at
1”=40’ scale and will show existing and proposed street improvements, existing signing and striping and proposed signing and striping improvements. California Manual on Uniform Traffic Control Devices (CA MUTCD) designations will be added to all signs, and line size and color
information will be added for all striping. Notes, frames legends, and detail will be added to follow standard City format.

RECTANGULAR RAPID FLASHING BEACONS (RRFB)
SYSTEM
It is our understanding that the City has ordered the
Carmanah R920-E rectangular rapid flashing beacons
(RRFB) system at the intersection of Hermosa Avenue at
6th Street. It is assumed that this system will be deployed at the remaining eight (8) improvement locations noted
in the RFP. The system relies on a solar panel and battery and is a self-contained unit that does not require trenching, cabling, or in-ground wiring. For the locations where the City is proposing to install RRFB systems, we will prepare a plan with a table and details of the proposed installations.

The tables will identify the project vicinity, the proposed installation locations and the appropriate detail reference.

We will prepare individual details that will include a sketch of the proposed work, general notes, and construction notes.

STORM DRAIN MODIFICATION DESIGN
KOA will prepare a storm drain modification plan to
accommodate the proposed curb improvements. We have
identified up to six (6) existing catch basins that will be directly affected by the proposed improvements. Based on our preliminary research, the catch basins are owned and maintained by Los Angeles County Flood Control District (LACFCD). We are assuming that a hydrology study will
not be required by the LACFCD and the new catch basins
will be sized to match the existing catch basins. The storm drain modification plan will be prepared at 1”=20’ scale and contain a detailed horizontal layout, vertical profile, 628
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construction notes, and applicable details. The storm
drain plans will be submitted through LA County’s EPIC LA website. We will coordinate with the City for any fees that may be required.

Deliverables
• Plan submittals at 60%, 90% & 100% design stages
TASK 1B.3. TECHNICAL SPECIFICATIONS
KOA will prepare the technical specifications using the City’s “boilerplate” template. We will use the Standard Specifications for Public Works Construction (latest
edition) and Caltrans Standard Specifications throughout the course of this project as a basis for specification preparation. Specifications will be submitted at the 60%, 90% and 100% design stages.

Deliverables
• Technical Provisions and 100% design stages
TASK 1B.4. COST ESTIMATES
KOA will update the preliminary cost estimates based
on the refinement of the quantities for the extent of the project.

Deliverables
• Cost estimates for the final project (100% design)
TASK 2 – MEETING ATTENDANCE AND SUPPORT
TASK 2.1. COMMUNITY OUTREACH SUPPORT
This section describes our community outreach support
scope of work. Our Project Management Plan (PMP) is
detailed after this section and expands on our project
management effort.

The City of Hermosa Beach is comprised of 14-character
areas that are unique in nature. Each area has a specific vision and characteristic that defines the development.

The project extents covers a large portion of the western portion of the City that includes character neighborhoods such as the Walk Street Neighborhood, Downtown District, Sand Section Neighborhood. These areas are comprised
of a diverse stakeholder group that includes residents and business with the goal of enhancing while preserving the high quality of life in the City.

KOA recognizes the importance of civic engagement
in Hermosa Beach and will work with staff and the
community to participate in the decision-making
process. As part of this process, transparency and proper engagement are integral to the success of the project.

KOA will partner with the City and provide substantial
support to properly engage the stakeholders.

Since the City of Hermosa Beach will be managing and
leading the community outreach effort with in-house staff, KOA will provide outreach support services for City Staff in their community outreach efforts. KOA will:
• Attend two (2) meetings with bus operators to
discuss bus consolidation and relation
• Attend one (1) meeting with the Los Angeles
County Fire Department regarding potential median
closures along Hermosa Avenue
• Attendance up to three (3) public meetings that
include a general community meeting, Public Works
Commission Meeting, and City Council Meeting
• Provide information necessary to the City to provide
for updates on the City’s website, social media, and
email blasts
• Provide technical exhibits and analysis required for
the outreach meetings
Deliverables
• Meeting agendas, sign-in sheets, minutes, and
action items matrix.
• Slides for PowerPoint presentations related to
the design of the project, meeting materials, and
information exhibits.
• Technical exhibits
PHASE 2 – CONSTRUCTION SUPPORT
TASK 3 – CONSTRUCTION PHASE - OPTIONAL
If approved by the City, KOA will provide construction
support services after plans have been approved. These
services include responding to requests for information (RFIs) during construction, reviewing contractor submittals, attending construction meetings, preparation of revised plans, and preparation of as-built plans. Construction
support will be limited to 80 hours.

Deliverables
• RFI and submittal responses, revised plans, and
as-built plans.
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PROJECT SCHEDULE

PROJECT MANAGEMENT PLAN
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PROJECT MANAGEMENT PLAN

ADMINISTRATION AND PROJECT

MANAGEMENT
KOA’s approach to project management focuses on proven
strategies and techniques to ensure successful project
outcomes for Hermosa Beach and its partner agencies.

Keys to our approach are: the Project Management
Plan (PMP) which ensures effective communication
between KOA and Hermosa Beach’s PM, facilitates project development, schedule maintenance, and the delivery of
error-free products.

Our approach to implementing a successful project starts with fully understanding all of the project elements and potential challenges that could arise and having strategies readily available based on previous project experience to solve them. This information will be summarized in a Work Breakdown Structure (WBS) document that will illustrate the relationships of all tasks and subtasks that will be prepared by KOA and its Team members. The WBS will be
submitted to Hermosa Beach within 30 days of the notice to proceed.

The KOA Team will perform all tasks and be responsible
for deliverables outlined in the scope of work. As shown in the organization chart, we have identified a core project management team and supporting task leads for the
major technical areas. The following summarizes this
reporting structure and responsibilities.

Tasks Responsible Staff
General Project Management George Rhyner, PE (PM)
and Joel Falter (PIC)
Traffic Analysis and Design Diana Skidmore
Civil Design Giuseppe Canzonieri, PE
QA/QC Chuck Stephan, PE
Contract Administration/
Invoicing Laurie Content

PROJECT MANAGEMENT PLAN HIGHLIGHTS
This section summarizes the key elements of KOA’s project management plan.

KICK-OFF MEETING
Upon receiving a Notice to Proceed (NTP), the KOA team
will organize, attend, and lead a project kick-off meeting with Hermosa Beach and the KOA Team to discuss
procedures and project expectations including invoicing, quarterly reporting, and all other relevant project
information.

This meeting will serve four primary purposes:

1. Establish a vision statement and goals to ensure our efforts are properly aligned with the City’s vision for the project.

2. Identify opportunities and challenges that the
project will face and establish the ultimate
objectives that must be accomplished through this
work.

3. Establish a project schedule for Hermosa Beach
input and KOA team deliverables to ensure
successful project implementation within the time
period. The project schedule in this proposal will
serve as a starting point for this discussion.

4. Establish communication channels with Hermosa
Beach staff, the Los Angeles County Fire
Department, Beach Cities Transit and stakeholders.

As part of the individual kick-off meeting, we recommend taking a virtual tour of the corridor with the Hermosa
Beach team. We have found this to be a highly efficient means of discussing the corridor’s opportunities, and will result in a dynamic dialogue of the opportunities and
constraints along the corridor.

MONTHLY PROJECT MEETINGS
KOA will hold as-needed monthly virtual meetings with
the City’s Project Management Team (PMT) to discuss
project activities, coordinate project deliverables, and review the project budget and schedule. During this time, we will quickly discuss work progress, unresolved issues, project schedule and other relevant matters.

MEETING AGENDAS, SIGN IN SHEETS AND

MINUTES
The KOA team will prepare and circulate a draft agenda 48 hours ahead of each meeting to allow time for review and revisions. The meeting minutes will be provided within 24 hours following the meeting to ensure that next steps and other notes are provided in a timely fashion.

WORK BREAKDOWN STRUCTURE
KOA’s project manager will develop an expected task list for all project deliverables. KOA will do this in accordance with the City’s project manager.

For this project, KOA will utilize a combination of our in-house Deltek project tracking platform, which will
allow us to track task budgets in real time for accurate client budgeting, billing, invoicing, and keep track of project backlog. In addition, to track task progress and schedule, KOA will utilize Microsoft Project as the project management platform. KOA will share this platform
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PROJECT MANAGEMENT PLAN
with Hermosa Beach to ensure that they can review
overall project progress in real time. This platform
will also be used to set up reminders for project team
partners regarding tasks and deliverables to streamline collaboration and information sharing across a distributed project team in multiple offices.

KOA uses the Deltek Vision software and
Microsoft Project to enable superior levels of
project management and resource allocation to
achieve maximum productivity on our contracts.

PROJECT SCHEDULE
KOA’s project manager, George Rhyner, PE, will set up and maintain the overall master project schedule, which will be revisited weekly to ensure that tasks are up to date and deliverables are being met. We will create a master project and subprojects to break down the large project and
delegate its parts to the necessary task leaders. Creating subprojects in our master project schedule will help each task lead gain access to, and control over, their parts of the schedule as well as provide Hermosa Beach a view of project progress.

KOA will do this by setting up the schedule using
Microsoft Project (or similar platform). This platform will allow the schedule to be set up as a Gantt Chart, and will provide real-time updates regarding task deliverables,
schedule, and individual responsibilities. At each project meeting, KOA will provide an updated schedule to be
reviewed and adjusted accordingly.

ADMINISTER PROJECT
KOA will be responsible for the documentation and
preservation of all project deliverables. The files will be provided to Hermosa Beach in their preferred digital
format and distributed electronically via the KOA OneDrive cloud-based system, if preferred. Our team can just as
easily upload all files into Google Drive or Dropbox to ease access. All files will be organized by task and have its own folder and sub-folder structure. The folder structure will be established with City staff.

PROJECT MANAGEMENT PLAN DELIVERABLES:
• Draft and Final PMP
• Draft and Final Project Schedule
• Meeting Agendas and Minutes
• Project Meetings, Stakeholder Meetings, Community
Meeting
• Monthly Progress Reports and Invoices

COMMUNICATIONS APPROACH
We know how critical meaningful community engagement
can be to a project, and we have a proven ability to
effectively assist with this process. Our team’s expertise in facilitating community dialogue for publicly initiated projects has taught us that community engagement
is most effective when it is conducted in an inclusive, meaningful, and sustained way. The KOA team
understands there is no “one-size-fits-all” approach to community engagement, recognizing that all interested
partners in Hermosa Beach must be heard.
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PROJECT MANAGEMENT PLAN

QUALITY ASSURANCE/QUALITY CONTROL

APPROACH
KOA is committed to generating quality work products
and strives to produce error-free plans. We have staff
experienced in civil and traffic engineering and we are particularly strong in producing high-quality improvement plans.

A key factor to project success is accountability. KOA will be accountable to the City to deliver on what is outlined in this proposal. We fully understand this principle and utilize our internal Quality Assurance and Quality Control (QA/ QC) procedure to support our efforts throughout the life of each task order.

Our QA/QC involves having plans go through a minimum
of two stages of internal review before allowing plans to be submitted to an agency for plan review and approval.

The first stage of internal review involves a peer review by an experienced design engineer. The second stage of
internal review involves another round of reviews by one or more senior-level registered engineers. Each reviewer confirms that plans reflect the appropriate improvements and conform to the approving agency’s design standards
and plan format. The reviewers also verify that all plan check comments have been properly addressed on any
plan revisions we prepare. Prior to completion of the 90% PS&E, we will perform a constructability review, which
entails going out to the project site with the plans and having a detailed walk-through of anticipated construction activities. The goal of this exercise is to view the project from the contractors prospective and identify potential construction change orders. We will then make necessary adjustments to the plans to limit any issues during
construction.

For design plans, we utilize Bluebeam Revu Software for all QA/QC activities. This software allows for paperless review, simultaneous commenting, cloud-based record
keeping, and clean response to comments. We have found
this tool to be helpful. It streamlines review, response, and submittals.

This QA/QC approach has led to a high level of quality in our engineering plans; we believe our firm has established a strong reputation with agencies for producing highquality work products. Mr. Chuck Stephan, PE, will take the lead, to ensure KOA’s QA/QC process is followed and the City is receiving high quality submittals.

A copy of our street design checklist and our QA/QC form is found below.
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PROJECTS

CLIENT NAME
City of South Gate
Department of Public Works

DURATION
03/2021 - Ongoing
STAFF
KOA
Giuseppe Canzonieri
Anthony Wong
KDM Meridian
Richard Maher
Patrick Earl
Keith Klagge

CONTRACT VALUE
$704,505
CITY OF SOUTH GATE | TWEEDY MILE COMPLETE

STREETS PROJECT

SOUTH GATE, CA
KOA (Prime) | KDM Meridian (Survey) | AimTD (Traffic Counts/Data Collection)
KOA is providing civil and traffic engineering services to the City of South Gate for the Tweedy Mile Complete Streets Project. The overall project includes several pedestrian improvements including, but not limited to curb extensions, curb ramps, parklets, street furniture, pedestrian related traffic signal improvements, and pavement rehabilitation along the Tweedy Boulevard corridor. The project is funded by an Active Transportation Program (ATP) Cycle 4 Grant and Local funds. The project scope of work consists of civil and traffic engineering, community outreach support, funding administration, and construction support.

KOA subcontracted KDM Meridian to provide topographic design survey on Tweedy Blvd from the easterly edge of the intersection of Long Beach Blvd to the westerly edge of the intersection of Anneta Ave (8,000 linear feet). KDM utilized a combination of aerial and ground-based approaches to perform the survey, and also provided monument restoration/ perpetuation verification. Basemapping was compiled as 1” = 20’ scale CAD mapping with an aerial digital terrain model.

EXPERIENCE AND QUALIFICATIONS

SUMMARY OF RELEVANT PROJECTS
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PROJECTS

CLIENT NAME
City of Santa Monica
Mobility Division

DURATION
07/2019 - 03/2021
STAFF
Giuseppe Canzonieri
Anthony Wong

CONTRACT VALUE
$235,441
CITY OF SANTA MONICA | PICO BOULEVARD

PEDESTRIAN SAFETY IMPROVEMENT PROJECT

SANTA MONICA, CA
KOA
KOA is providing the City of Santa Monica with civil and traffic engineering design services for the Pico Boulevard Pedestrian Safety Improvements Project. The project includes: alternatives analysis, public outreach, preparation of plans, specifications and estimates (PS&E) for pedestrian improvements at five locations along Pico Boulevard, and construction support. The project locations are: Pico Boulevard & 17th Street; Pico Boulevard & 19th Street; Pico Boulevard & 21st Street; Pico Boulevard & 22nd Street; Pico Boulevard & Cloverfield Boulevard. The project also includes recommending alternatives and final design of a bikeway linkage along Pico Boulevard between 16th Street and 17th Street.

EXPERIENCE AND QUALIFICATIONS
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PROJECTS

CLIENT NAME
University of California, Los Angeles
Transportation

DURATION
10/31/2019-12/16/2020
STAFF
George Rhyner
Gary Chiang

CONTRACT VALUE
$20,500
UCLA | CEY DR. E CROSSWALKS

LOS ANGELES, CA
KOA
KOA reviewed the limited as-built plans and conducted a field reviewed to prepare base plans for this corridor on the UCLA campus. Part of our review included conducting a site distance analysis for this curving roadway, We reviewed traffic count and accident data for the corridor to identify conflicts to pedestrian crossings. We prepared conceptual plans for the installation of RRFBs at crosswalk connecting parking structure and the Faculty Center to the UCLA Academic Campus, as well as curb bump-outs and other crosswalk enhancements. The conceptual options were reviewed by UCLA Transportation and other stakeholders. Following the selection of a conceptual option by the University, KOA prepared construction level signing and striping plans for the incrementation of the RRFBs, bump-outs and associated crosswalk enhancements.

EXPERIENCE AND QUALIFICATIONS
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PROJECTS

CLIENT NAME
City of Culver City
Public Works Department

DURATION
05/2022 - Ongoing
STAFF
KOA
Giuseppe Canzonieri
KDM Meridian
Richard Maher
Patrick Earl
Keith Klagge

CONTRACT VALUE
$290,630
CITY OF CULVER CITY | FOX HILLS BIKE LANE AND

TRAFFIC CALMING

CULVER CITY, CA
KOA | KDM Meridian (Survey)
KOA Corporation is providing civil and traffic engineering services for the Fox Hills Bike Lane and Traffic Calming project in the City of Culver City. The overall project is located at various locations in the Fox Hills neighborhood of Culver City and comprised of several traffic calming elements including Class II and IV bike lanes, (2) traffic circles, (7) curb extensions, median modification for a refuge island, centerline and raised markers, (8) speed humps, and (4) speed feedback signs. The engineering services include the preparation of plans, specifications, and cost estimates.

EXPERIENCE AND QUALIFICATIONS
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PROJECTS

CLIENT NAME
City of Los Angeles
Department of Transportation
(LADOT)

DURATION
02/2017 - 03/2022
STAFF
Giuseppe Canzonieri
Anthony Wong

CONTRACT VALUE
$45,750
LADOT | SAFE ROUTES TO SCHOOL (SRTS)

CHARLES WHITE ELEMENTARY SCHOOL PS&E

LOS ANGELES, CA
KOA
KOA Corporation is providing engineering services for the City of Los Angeles Department of Transportation (LADOT) Safe Routes To School (SRTS) Project. The engineering services include preparation of plans, specifications, and quantity estimates for the design of Community Redevelopment Agency of the City of Los Angeles (CRA/LA)-funded improvements at Esperanza Elementary School, Magnolia Avenue Elementary School, and Charles White Elementary School. Improvements include curb extensions, storm drain modifications, raised crosswalk, one-way street designs, median improvements, new traffic signal, and rectangular rapid flashing beacons.

EXPERIENCE AND QUALIFICATIONS
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PROJECTS

CLIENT NAME
City of Burbank
Community Development Department
Transportation Division

DURATION
02/2018 - 12/2019
STAFF
Giuseppe Canzonieri
Joel Falter
Anthony Wong

CONTRACT VALUE
$650,000
CITY OF BURBANK | SAFE ROUTES TO SCHOOL

PLANNING AND PS&E

BURBANK, CA
KOA
KOA provided safe routes to school planning and engineering services for three schools in the City of Burbank. The project consisted of conducting walk and bicycle audits of the street conditions around the three schools as well as conducting travel surveys. In addition to the school outreach, KOA staff has conducted general community outreach, which together with the school related activities, were used to develop an alternatives analysis to assess the most appropriate infrastructure countermeasures to address safety deficiencies in the school vicinity. KOA prepared plans, specifications, and cost estimates for the design of safety elements at each school including high visibility crosswalks at 18 intersections, advanced warning school signage and pavement markings, 32 curb ramps, and curb extensions at the intersections of Winona Avenue/Lincoln Street and 6th Street/Cambridge Drive.

EXPERIENCE AND QUALIFICATIONS
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PROJECTS

CLIENT NAME
City of West Hollywood
Public Works

DURATION
12/2015 - 12/2017
STAFF
Giuseppe Canzonieri
Joel Falter

CONTRACT VALUE
$79,400
CITY OF WEST HOLLYWOOD | SANTA MONICA

BOULEVARD TRAFFIC SIGNAL DESIGN

IMPROVEMENTS

WEST HOLLYWOOD, CA
KOA
KOA provided engineering design services to the City of West Hollywood on Santa Monica Boulevard between San Vicente Boulevard and La Cienega Boulevard to help improve traffic flow and circulation. KOA designed four new traffic signals along Santa Monica Boulevard at Palm Avenue, Hancock Avenue, Westmount Drive, and West Knoll Drive. Our scope also included median and bulb-out modifications, signing and striping modifications, signal timing, utility coordination, specifications and estimates.

EXPERIENCE AND QUALIFICATIONS
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PROJECTS

CLIENT NAME
City of Beverly Hills
Public Works

DURATION
09/2018 -03/2022
STAFF
Diana Skidmore
Gary Chiang
Hilary Mau

CONTRACT VALUE
Varies by assignment
CITY OF BEVERLY HILLS | ON-CALL SERVICES

BEVERLY HILLS, CA
KOA
As on-call consultants for various City transportation projects, KOA has worked closely with City staff to review project transportation issues and to develop solutions for improvements throughout strategic locations in the City. Some of the work included the following assignments.

Pedestrian Mid-Block Crossings (4 Locations) Modifications | We prepared PS&E for four pedestrian crossings. They involved extensive field observations, landscape considerations, LID options, and coordination with City departments. The designs included raised red curb extensions, flashing beacons, striping modifications, associated street light modification, and signal plans.

Beverly Hills Citywide Traffic Signal System & Traffic Management Center (TMC) Master Plan | The project consisted of field inventory for the City’s 106 traffic signals with signal and controller cabinet inventories, review of traffic signal operation, ITS and monitoring systems, detection, and network communication, a needs assessment document and implementation plan, and design of TMS & TMC upgrade and re-configuration.

Coldwater Canyon Drive Roadway Infrastructure Evaluation | KOA mapped the existing conditions of this major corridor, collected volume data, conducted warrant analyses, prepared conceptual designs, and developed a comprehensive roadway improvement plan for the interim and the long term.

EXPERIENCE AND QUALIFICATIONS
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PROJECTS

CLIENT NAME
University of California, Los Angeles
Transportation Department, Facilities
Management

DURATION
03/2021 - 7/2022
STAFF
George Rhyner
Gary Chiang

CONTRACT VALUE
$26,000
UCLA | STRATHMORE SPAULDING BRIDGE FIELD

UNDERPASS

LOS ANGELES, CA
KOA
KOA assisted UCLA Transportation improve the safety of those traveling through the UCLA campus roadways, specifically by improvements to the segment of Strathmore Place between Charles E. Young Dr. West (CEY W) and Westwood Plaza. This road segment is also known as the Strathmore Underpass at this location underneath the Spaulding Field. The Segment links one of the busiest entrances on the UCLA campus at Gayley Avenue to its central core at Gateway Plaza, the Engineering Building complex, and the lower level of Parking Structure 8. The segment also connect the residential portion of the UCLA campus to the medical and academic portions, resulting in the segment being used by large pedestrian and bicycle volumes, as well as numerous automobile and transit vehicles.

The Segment is nearly a quarter of a mile in distance with a fairly straight, uninterrupted geometry that is buffered by bike lanes in both directions.

To curtail speeding on the Segment, KOA identified viable improvement measures and prepared a conceptual plans showing those measures.

Those measures included providing Class 4 protect to an addition section of the bike lane. Upon selection of an option by the stakeholders. KOA prepared a construction level signing and striping plan for implementation of the selected option. Our plan preparation included preparation of specifications to be part of the bid package.

EXPERIENCE AND QUALIFICATIONS
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PROJECTS

CLIENT NAME
University of California, Los Angeles
Transportation Department, Facilities
Management

DURATION
07/2021 - Ongoing
STAFF
George Rhyner
Diana Skidmore
Hilary Mau

CONTRACT VALUE
$58,000
UCLA | WESTWOOD VILLAGE TRANSPORTATION

HUB AND BUS ROUTE REALIGNMENT STUDY

LOS ANGELES , CA
KOA
Metro’s extension of the Purple Line subway system to the West Los Angeles Veterans Affairs West Los Angeles Campus will include a Westwood/UCLA portal. The extension portal/station is being constructed on the northwest corner of the intersection of Wilshire Boulevard and Gayley Avenue. KOA is developing conceptual options to construct a multi-modal transportation hub in the UCLA parking area next to the Purple Line portal and evaluating those options. The hub would include areas for passengers waiting for public transit agency buses, UCLA buses, and ride hailing as well as micromobility stations. The hub will provide internal pedestrian connections.

Each hub option includes an associated bus route realignment. UCLA Transportation representatives seek to achieve two important goals in developing the hub and bus route realignments within Westwood Village.

The University wishes to improve connections between the Purple Line rail portal, other transportation alternative modes, and the UCLA Campus. An additional goal is to make Westwood Village more welcoming to various types of recreational, social, and dining activities along Westwood Boulevard by diverting buses to operate on Gayley Avenue. Implementation of a bus/ bicycle lane on a segment of Gayley Avenue is also being considered as part of the project. In order to better assess the ability of the transportation hub(s) and bus route realignment to achieve the UCLA Transportation goals and to be acceptable to the other stake holders, potential locations for (a) transportation hub(s) and associate bus route realignment are being discussed with LADOT and the affected transit operators.

EXPERIENCE AND QUALIFICATIONS
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PROJECTS

CLIENT NAME
Los Angeles Bureau of Engineering
(LABOE)
Department of Public Works

DURATION
10/2018 - 01/2019
STAFF
Diana Skidmore
George Rhyner, PE, TE
Hilary Mau

CONTRACT VALUE
$602,638.55
LABOE | 7TH STREET STREETSCAPE PROJECT

LOS ANGELES, CA
KOA
This Project began as an alternative mitigation measure required by the City of Los Angeles to improve a one-half mile stretch of 7th Street from the Harbor Freeway overpass to Olive Avenue and we have facilitated the design of all of the multimodal traffic components of the project.

Subsequently, the funding of this segment was merged with additional funding from various sources to cover the entire approximately 1.5-mile stretch of 7th Street from Figueroa Street to Alameda Street. As one of the busiest arteries of Downtown Los Angeles, this streetscape project has required precision and careful calibration of all modes of travel, including a protected cycle track. We have served as the traffic engineering firm developing a multimodal streetscape plan for the entire length, taking into consideration relocating bus stops/loading zones, rerouting bus lines, EV docking stations, as well as bicycle parking/docking and micro-mobility vehicle stations. We have been coordinating with Metro, DASH and BlueLA as well as with other City agencies to refine the roadway improvement plans. We have also taken into account the design implications of the future Streetcar that will connect Downtown Los Angeles from Museum Row to Staples Center. The first five intersection have been sent out to bid and will begin construction shortly.

EXPERIENCE AND QUALIFICATIONS
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PROJECTS

CLIENT NAME
Arup

DURATION
11/2021 - 08/2022
STAFF
Diana Skidmore
Hilary Mau

CONTRACT VALUE
$13,000
CITY OF BURBANK | CIVIC CENTER PARKING

BURBANK, CA
KOA
KOA conducted a high-level parking assessment based on available parking demand data to estimate the potential parking supply in the City of Burbank’s Downtown Civic Center area with the redevelopment of key parcels in the downtown area. We worked closely with the project development team and the City to assess the available public parking supply and determine acceptable parking rates that were applied for the estimation of the future parking supply with the additional development in the area.

EXPERIENCE AND QUALIFICATIONS
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PROJECTS

CLIENT NAME
DIICO Prosperities
HK Pacific, Inc.

Savour Faire Immersion Pre-School

DURATION
11/2021-08/2022
STAFF
George Rhyner
Hilary Mau

CONTRACT VALUE
$49,500
Optional 2nd photo
CITY OF REDONDO BEACH | FISHERMAN’S WHARF

PARKING NEEDS ASSESSMENT

REDONDO BEACH, CA
KOA
The City of Redondo Beach has currently vacant areas in Fisher’s Wharf and the interconnected Office Plaza. City records on the square footage and uses of the tenant spaces sharing the parking structure were incomplete. We reviewed the data in the City records that was available.

In coordination with the City Planning Manager, we surveyed the parking areas to determine the number of parking space that are provided. We also field reviewed the entire Fisherman’s Wharf, including the associated office plaza, to determine the size and uses of the various tenant uses relying on the provided parking. Reports were generated with the estimate number of parking spaces utilized at any one time, the parking spaces remaining vacant, and the added demand for each of two potential tenants. The reports were prepared in a format appropriate to be utilized in presentations to the City of Redondo Beach Harbor Commission and to the State of California Coastal Commission. (CCC).

EXPERIENCE AND QUALIFICATIONS
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PROJECTS

CLIENT NAME
City of Fullerton
Public Works

DURATION
09/2019 - 11/2020
STAFF
Richard Maher
Patrick Earl
Keith Klagge

CONTRACT VALUE
Approximately $24,000
CITY OF FULLERTON | VICTORIA DRIVE STREET &

SEWER IMPROVEMENTS

FULLERTON, CA
Subconsultant - KDM Meridian
The City of Fullerton sought to execute infrastructure improvements on three streets totaling approximately 5,000 linear feet. The subject improvements included water, sewer, storm drain, street, and ADA upgrades. Topographic survey & mapping was required to facilitate the design of infrastructure improvements. KDM provided the necessary land surveying services for the preparation of PS&E including necessary technical investigations. The work included but was not limited to: Project Management and Meetings; Background Research; Utility & Agency Coordination; Field Verification; Aerial Mapping/Photogrammetry; Surveying and Field Verification of Existing Site Conditions; PreConstruction Corner Record (Monument Perpetuation).

EXPERIENCE AND QUALIFICATIONS
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PROJECTS

CLIENT NAME
City of Buena Park
Public Works

DURATION
01/2022 - 03/2022
STAFF
Richard Maher
Patrick Earl
Keith Klagge

CONTRACT VALUE
Approximately $17,000
CITY OF BUENA PARK | REGIO AVENUE

REHABILITATION PROJECT

BUENA PARK, CA
Subconsultant - KDM Meridian
The City of Buena Park sought to design rehabilitation and improvements to a section of Regio Avenue and required topographic design survey to facilitate these activities. KDM conducted research and collected existing records for the project area, executed field topographic survey that included visible features such as singing, striping, manholes, traffic signals, etc. Basemap was generated from collected data and provided in AutoCAD format with signed deliverables.

EXPERIENCE AND QUALIFICATIONS
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EXPERIENCE AND QUALIFICATIONS

CITY OF BEVERLY HILLS
Kevin Riley, Senior Transportation Engineer
(310) 285-2467, [email protected]
Citywide Traffic Signal System & Traffic Management Center (TMC) Master Plan KOA assisted the City to provide traffic engineering services for developing the City-Wide Traffic Signal System Planning Document and prepare plans, specifications, and estimates (PS&E) to upgrade the Traffic Management System (TMS) and Traffic Management Center (TMC).

CITY OF BEVERLY HILLS
Daren Grilley, City Engineer
(310) 285-2467, [email protected]
Coldwater Canyon Drive Roadway Infrastructure Evaluation KOA mapped the existing conditions of this major corridor, collected volume data, conducted warrant analyses, prepared conceptual designs, and developed a comprehensive roadway improvement plan for the interim and the long term.

CITY OF BEVERLY HILLS
Jessie Holzer Carpenter, Transportation Planner
(310) 285-1171, [email protected]
Pedestrian Mid-Block Crossings (4 Locations) Modifications We prepared PS&E for four pedestrian crossings.

CITY OF HERMOSA BEACH
Joseph SanClemente, PE, AICP, Public Works Director
(310) 318-0214, [email protected]
City of Santa Monica Pico Boulevard Pedestrian Safety Improvement Project KOA collaborated with Joe for this project during his employment with the City of Santa Monica. KOA provided civil and traffic engineering design services, including public outreach.

CITY OF LOS ANGELES DEPARTMENT OF TRANSPORTATION
(LADOT)
Margot Ocañas, Project Manager
(213) 928-9707, [email protected]
Safe Routes to School (SRTS) Charles White Elementary School PS&E This is one of at least 12 assignments that KOA has collaborated with Margot Ocañas on. We developed PS&E documents to improve nonmotorized routes for children commuting to Charles White elementary School.

REFERENCES
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RESUMES

GEORGE RHYNER, PE
PROJECT MANAGER |SENIOR ENGINEER
KOA
With over 35 years of experience, George Rhyner has completed a wide range of traffic engineering and transportation planning projects. Mr. Rhyner manages the development of transportation improvement plans – at both conceptual and construction levels – to implement alternative transportation mode improvements. This involves traffic signal design, signing and striping design, parking and access configurations, and street lighting improvements and illumination calculations. George has managed the preparation of State of California Department of Transportation (Caltrans) encroachment permit application packages and final roadway improvement packages for developments located throughout Southern California. He is also experienced in development of transportation options and their presentation to technical groups, decision makers (including City Councils/Planning Commissions), and community groups. George is also well versed in master planning and the related transportation studies required for master plans as well as smaller projects and for various land uses.

RELEVANT EXPERIENCE
• UCLA | Various Assignments
• City of Beverly Hills | Pedestrian Crossings
• City of Redondo Beach | Fisherman’s Wharf Parking Needs Assessment • LABOE | 7th Street Streetscape Project

EDUCATION
MS, Civil Engineering (Infrastructure
Planning and Management), Stanford
University, Stanford
BS, Civil Engineering (Transportation),
Marquette University, Milwaukee, WI

REGISTRATIONS/CERTIFICATIONS
Professional Engineer (PE),
Civil, CA #47763
Professional Engineer (PE),
Traffic, CA #2143

PROFESSIONAL AFFILIATIONS
Institute of Transportation
Engineers
Urban Land Institute

JOEL FALTER
PRINCIPAL-IN- CHARGE | PRINCIPAL
KOA
Joel Falter is a principal with KOA. For over 40 years, he has extensive experience in transportation planning including complete streets, active transportation, neighborhood circulation, and pedestrian studies and participated in the preparation of numerous CEQA/NEPA documents. Joel is experienced in working with the public to help develop consensus on controversial and/or challenging projects. He has led webinars on a variety of transportation subjects, and is the dynamic force in KOA’s transportation planning practice.

RELEVANT EXPERIENCE
• County of Los Angeles | Bus Stop Improvement Assessments, Antelope Valley
• City of Culver City | Rancho Higuera Neighborhood Traffic Management Plan
• City of Culver City | Overland Avenue Complete Streets Feasibility Study • Metro | Three Corridors East San Fernando Valley North-South Rapidways Project

EDUCATION
MS, Transportation Engineering,
University of California, Berkeley
BS, Transportation and Regional
Planning, State University of New
York at Buffalo, NY

PROFESSIONAL AFFILIATIONS
American Planning Association
(APA)
Institute of Transportation
Engineers (ITE)
Women’s Transportation Seminar
(WTS)

EXPERIENCE AND QUALIFICATIONS

KEY PERSONNEL
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RESUMES
CHUCK F. STEPHAN, PE
QA/QC MANAGER | PRINCIPAL
KOA
Chuck Stephan has 36 years of experience in engineering design and project management for many municipalities and private firms. He is an expert in civil engineering design, and construction management for municipal capital improvement projects, including pavement design and rehabilitation.

He has experience in ADA improvements; water pipelines; storm drain and sanitary sewers; medians and landscaping; parking lots; site improvements; plan checking; and in NPDES requirements. He has also managed various funding sources including local, state, and federal-aid projects; SR2S; SRTS; STPL; various grant applications and reimbursement requests. Chuck works in multiple capacities as Principal-In-Charge, project manager, project engineer, lead engineer, design engineer, and construction engineer in civil and construction management disciplines.

RELEVANT EXPERIENCE
• City of Highland and City of Redlands | Regional Bike Connector • City of Costa Mesa | 19th Street Bike and Pedestrian Trail • Port of Long Beach | South Waterfront / Pier J Bike / Pedestrian Path PS&E
• San Bernardino County Flood Control District | Project Engineering and PS&E Assistance
• City of Moreno Valley | PA/ED Juan Bautista de Anza Trail Project

EDUCATION
BS, Agricultural Engineering,
California Polytechnic State
University, San Luis Obispo,

REGISTRATIONS/CERTIFICATIONS
Professional Engineer (PE),
Civil, CA #50481

PROFESSIONAL AFFILIATIONS
American Public Works Association
American Society of Civil Engineers

DIANA SKIDMORE
TRAFFIC ANALYSIS & DESIGN TASK LEADER | SENIOR PROJECT

DIRECTOR
KOA
Diana Skidmore has been with KOA since 1990, and in her tenure has assisted with a full spectrum of traffic and parking analyses, site planning, engineering design, and project management. Her unique design background provides her with a foundation to contribute insightful and creative solutions to challenging transportation projects. She has served as Project Manager for complex projects such as 8550 Santa Monica Boulevard, UCLA Geffen Hall, UCLA Luskin Conference Center, three local Veterans Affairs health facilities, Village at Playa Vista, the Union Pacific LACTC East Extension, and 7th Street Streetscape. In addition, she has served in an advisory role for numerous project parking facilities with challenging issues and for which she provided expeditious and creative parking, circulation, and management solutions.

RELEVANT EXPERIENCE
• LABOE | 7th Street Streetscape Project
• LADOT | Westside Mobility Projects
• City of Burbank | Civic Center Parking
• City of Beverly Hills | On-Call
• Veterans Affairs | Master Plan Parking & Circulation, Los Angeles • City of Santa Monica | Farmer’s Market Traffic Control Plan • City of Santa Monica | Santa Monica Place Mall Parking Structures

EDUCATION
BA, Urban Planning and Design
Emphasis, Southern California
Institute of Architecture, Los
Angeles

PROFESSIONAL AFFILIATIONS
Southern California Development
Forum
Urban Land Institute
Westside Urban Forum

EXPERIENCE AND QUALIFICATIONS
651
36 CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010

RESUMES

GIUSEPPE CANZONIERI, PE
CIVIL DESIGN TASK LEADER | SENIOR ENGINEER
KOA
Giuseppe Canzonieri is a VP and Senior Engineer with KOA. He has performed numerous projects for both public and private developments throughout Southern California. He has considerable experience working with roadway design, traffic signal design, signing & striping design, traffic control design, construction specifications and cost estimates. Giuseppe has served as project manager and project engineer on several civil and traffic engineering design projects for several Cities throughout Southern California. He is also known for his quality control capabilities and providing clients with high quality construction documents. He has significant knowledge working with multiple design platforms including AutoCAD, Civil 3D, and Microstation.

RELEVANT EXPERIENCE
• City of Manhattan Beach | Federal HSIP Cycle 5 Pedestrian Improvements at 21 Intersections
• City of West Hollywood | Santa Monica Blvd IRWL
• City of West Hollywood | West Hollywood IRWL Improvements • LADOT | Safe Routes to School (SRTS) Esperanza Elementary School PS&E
• City of South Gate | Tweedy Mile Complete Streets Project • City of Santa Monica | Pico Boulevard Pedestrian Safety Improvement Project

EDUCATION
BS, Civil Engineering, California
State Polytechnic University,
Pomona

REGISTRATIONS/CERTIFICATIONS
Professional Engineer (PE),
Civil, CA #79006

PROFESSIONAL AFFILIATIONS
American Public Works Association
(APWA)

EXPERIENCE AND QUALIFICATIONS
RICHARD C. MAHER, PLS
SURVEY TASK LEADER | KDM PRESIDENT
Subconsultant - KDM Meridian
Richard Maher, PLS, is Professional Land Surveyor registered in the State of California, and president of KDM Meridian. Specializing in public works land surveying Richard has decades of experience providing design survey for various public works projects including for pavement rehab and roadway improvement projects. Not only has he provided these services direct to municipalities under one of KDM’s multiple On-Call Agreements, he has also worked with multiple prominent design firms specializing in public works improvement projects, including KOA. Having provided survey for many multiple public works projects throughout Southern California, he has gained the experience necessary to tackle any land survey challenges that may arise on pavement rehab and roadway improvement projects.

RELEVANT EXPERIENCE
• City of Moreno Valley | Citywide Pavement Rehab FY 20/21 Project • City of La Habra | Area 7 Alley Rehabilitation Project • City of Laguna Beach | Laguna Canyon Rd, Pavement Rehab Project • City of Buena Park | Regio Avenue Rehabilitation Project • City of La Habra | Area 6 Alley Rehabilitation Project • City of Fullerton | Olive Ave & Iris Ct Street Rehab Project

EDUCATION
CW, Civil Engineering, California
State University, Fullerton
Fullerton, CA

REGISTRATIONS/CERTIFICATIONS
Professional Land Surveyor (PLS),
California L 7564

PROFESSIONAL AFFILIATIONS
CA Land Surveyors Association
(CLSA); Orange County (OC) Chapter
Past Chapter President 2020
Joint Professional Practices
Committee (JPPC)
CA Spatial Ref. Center (CSRC) PastChairman of Exec. Committee (EC) 652
37 CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010

RESUMES
PATRICK D. EARL, PLS
SURVEYOR | SURVEY MANAGER
Subconsultant - KDM Meridian
Patrick Earl, PLS, is a Professional Land Surveyor registered in the State of California. With over two decades of experience in land surveying, Patrick possesses diverse field experience providing topographic, boundary, and construction surveying for public works projects. Patrick oversees topographic mapping, boundary analysis, map checking, and survey calculations operations, has participated in the execution of hundreds of various public works projects, including pavement rehab and roadway improvement projects, both as a Project Manager and in his Supervisory Capacity over the Survey Department.

RELEVANT EXPERIENCE
• City of South Gate | Tweedy Mile Complete Street Project • City of Moreno Valley | Citywide Pavement Rehab FY 20/21 Project • City of Yorba Linda | Pavement Preservation Zones 5 & 6

EDUCATION
BS, Mechanical Engineering,
University of California, Santa
Barbara

REGISTRATIONS/CERTIFICATIONS
Professional Land Surveyor (PLS),
California L 8773

PROFESSIONAL AFFILIATIONS
California Land Surveyors
Association (CLSA); CLSA – Orange
County (OC) Chapter President

KEITH KLAGGE, PLS
SURVEYOR | PROJECT SURVEYOR
Subconsultant - KDM Meridian
Keith Klagge, PLS, is a professional land surveyor registered in the state of California. Competent in all major land survey disciplines, Keith is an expert in field surveying and roadway improvement projects. With nearly three decades of survey under his belt, he has been involved with hundreds of roadway improvement projects, in a field survey capacity and/or the project manager role. Over the course of his career, Keith has specialized in public works projects including street, sewer, water, storm drain, parks, and municipal building improvements. Keith is expert at ensuring design surveys are done the right way, on budget, with accuracy and precision.

RELEVANT EXPERIENCE
• City of Moreno Valley | Citywide Pavement Rehab FY 20/21 Project • City of Moreno Valley | Local Pavement Rehab FY 20/21 Project • City of Fullerton | Jacaranda/Drake Area Street & Sewer Imp. Project

EDUCATION
BS Computer Science, San Diego
State University

REGISTRATIONS/CERTIFICATIONS
Professional Land Surveyor (PLS),
California L 9534

PROFESSIONAL AFFILIATIONS
California Land Surveyors
Association (CLSA); CLSA – Orange
County (OC) Chapter

EXPERIENCE AND QUALIFICATIONS
653
38 CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010

EXPERIENCE AND QUALIFICATIONS

SUPPORT PERSONNEL
Support staff, not including administrative staff, are presented in the organization chart on page 14. KOA’s support staff for this project consists of six people, including administrative support. KDM may have additional staff to support the survey effort.

AVAILABILITY OF KEY PERSONNEL
The team’s key personnel, consisting of staff from KOA and KDM Meridian, will be available for the duration to complete the individual’s assigned work, based on the approved schedule. Each will be available for the duration of the project on an as-needed basis. The project manager will be available for the duration of the project. 654
39 CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010

CERTIFICATION OF PROPOSAL
A Certification of Proposal has been included subsequently.

NON-COLLUSION AFFIDAVIT
A Non-Collusion Affidavit to the City has been included subsequently.

COMPLIANCE WITH INSURANCE REQUIREMENTS
A Compliance with Insurance Requirements certificate has been included subsequently.

ACKNOWLEDGEMENT OF PROFESSIONAL SERVICES AGREEMENT
An acknowledgement of the Professional Services Agreement has been included subsequently.

COVID VACCINATION CERTIFICATION
KOA’s Covid Vaccination Certification has been included subsequently.

ACKNOWLEDGEMENT OF ADDENDUM NO. 1
The acknowledgement form for Addendum No. 1 has been signed and included subsequently.

REQUIRED FORMS
655
40 CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010

REQUIRED FORMS
656
41 CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010

REQUIRED FORMS
657
42 CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010

REQUIRED FORMS
658
43 CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010

REQUIRED FORMS
659
44 CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010

REQUIRED FORMS
660
300 Corporate Pointe, Suite 470, Culver City, CA 90230
T: (310) 473-6508 | www.koacorp.com

MONTEREY PARK ORANGE ONTARIO SAN DIEGO LA QUINTA CULVER CITY USA
NOV 2021-NOV 2022
October 27, 2022
Suja Lowenthal, City Manager
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
RE: Mandatory COVID-19 Vaccination for City of Hermosa Beach Consultants Dear Ms. Lowenthal:

Per this letter, KOA certifies that all of its officers, agents, employees, subcontractors, representatives and volunteers servicing the City of Hermosa Beach on-site within the City pursuant to the undated Sample Professional Services Agreement, are or will be fully vaccinated or covered by an approved medical or religious exemption prior to the implementation of the scope of work located within the above referenced sample agreement.

This certification letter will be updated to reflect specific agreement information upon receipt of an official Professional Services Agreement, if KOA is selected to provide services for RFP 22-010.

Respectfully,
KOA Corporation
Joel Falter
Principal
661
46 CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010

REQUIRED FORMS
662
www.koacorp.com
LOS ANGELES | CORPORATE OFFICE
1100 Corporate Center Drive, Suite 201
Monterey Park, CA 91754
(323) 260-4703

ORANGE COUNTY OFFICE
2141 W. Orangewood Avenue
Orange, CA 92868
(714) 573-0317

INLAND EMPIRE OFFICE
3190 Shelby Street, Bldg C.

Ontario, CA 91764
(909) 890-9693

SAN DIEGO OFFICE
5095 Murphy Canyon Road, Suite 330
San Diego, CA 92123
(619) 683-2933

COACHELLA VALLEY OFFICE
78-405 Via Caliente
La Quinta, CA 92253
(760) 694-1716

WESTSIDE OFFICE
300 Corporate Pointe, Suite 470
Culver City, CA 90230
(310) 473-6508
USA
NOV 2021-NOV 2022
MC28155
663
PROPOSAL FOR RFP NO. 22-010

PEDESTRIAN SAFETY AND BUS STOP

IMPROVEMENT PROJECT DESIGN SERVICES

CITY OF HERMOSA BEACH
OCTOBER 27, 2022

COST PROPOSAL
664
300 Corporate Pointe, Suite 470, Culver City, CA 90230
T: (310) 473-6508 | www.koacorp.com

MONTEREY PARK ORANGE ONTARIO SAN DIEGO LA QUINTA CULVER CITY USA
NOV 2021-NOV 2022
Dear Mr. Nguyen:

The attached fee estimate is based on our understanding of the RFP, the goals and objectives of the City, and the CIP.

We have broken our fee into two components including base and optional services. We believe this approach provides the City with more flexibility in the planning and design of the project, based in part on what we will learn during the coordination and outreach with stakeholders. This will ultimately make the best use of the City’s financial resources.

Sincerely,
KOA Corporation
Joel Falter
Principal
DATE
October 27, 2022
TO
Mr. Andrew Nguyen
Associate Engineer
City of Hermosa Beach
1315 Valley Drive Suite 100
Hermosa Beach, CA 90254

FROM AUTHORIZED

PRINCIPAL
Mr. Joel Falter
Principal
300 Corporate Pointe
Suite 470
Culver City, CA 90230
(310) 473-6508
[email protected]

PROPOSED

PROJECT MANAGER
Mr. George Rhyner, PE
Project Manager
T (310) 473-6508
[email protected]
RFP NO. 22-010
Pedestrian Safety and Bus
Stop Improvement Project
Design Services
Cost Proposal

COVER LETTER
665

CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010 666

CITY OF HERMOSA BEACH
PEDESTRIAN SAFETY AND BUS STOP IMPROVEMENT PROJECT DESIGN SERVICES RFP 22-010 667
www.koacorp.com
LOS ANGELES | CORPORATE OFFICE
1100 Corporate Center Drive, Suite 201
Monterey Park, CA 91754
(323) 260-4703

ORANGE COUNTY OFFICE
2141 W. Orangewood Avenue
Orange, CA 92868
(714) 573-0317

INLAND EMPIRE OFFICE
3190 Shelby Street, Bldg C.

Ontario, CA 91764
(909) 890-9693

SAN DIEGO OFFICE
5095 Murphy Canyon Road, Suite 330
San Diego, CA 92123
(619) 683-2933

COACHELLA VALLEY OFFICE
78-405 Via Caliente
La Quinta, CA 92253
(760) 694-1716

WESTSIDE OFFICE
300 Corporate Pointe, Suite 470
Culver City, CA 90230
(310) 473-6508
USA
NOV 2021-NOV 2022
MC28155
668
City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885

Page 1 of 11 ends

Professional Services Agreement

CONTRACT FOR PROFESSIONAL SERVICES OF DESIGN SERVICES FOR PEDESTRIAN SAFETY AND BUS

STOP IMPROVEMENT PROJECT BETWEEN THE CITY OF HERMOSA BEACH AND KOA CORPORATION This AGREEMENT is entered into this 13TH day of December 2022, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and KOA Corporation, a limited liability company (“CONSULTANT”).

R E C I T A L S
A. The City desires to enter into an agreement with CONSULTANT to utilize services for design of the Pedestrian Safety and Bus Stop Improvement Project along Hermosa Avenue, Pier Avenue, #245 Valley Drive, and at the intersection of Herondo Street and Monterey Drive.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:

CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONSULTANT a not to exceed amount of $428,442 based on the hourly rates set forth in Exhibit B attached hereto and incorporated herein by reference for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month.

CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.
669
City of Hermosa Beach

Page 2 of 11 ends

SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.

PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.

KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is George Rhyner. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on December 13, 2024, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

Page 3 of 11 ends

CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. 671
City of Hermosa Beach

Page 4 of 11 ends

INSURANCE REQUIREMENTS.

A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

Page 5 of 11 ends

performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY.

At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.

Page 6 of 11 ends

FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.

NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: Andrew Nguyen
KOA Corporation
1100 Corporation Center Drive
Suite 201
Monterey Park, CA 91754
ATTN: George Rhyner
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

Page 7 of 11 ends

agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party.

There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

Page 8 of 11 ends

USE OF LOGO The CITY grants the PROJECT MANAGER permission to use its name, logo and/or trademark in deliverables produced by the PROJECT MANAGER on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONS for use in materials. The PROJECT MANAGER will, in turn, only use the most current logo of the CITY.

Page 9 of 11 ends

City Initials ______
Consultant Initials ______
COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH CONSULTANT
[MAYOR/CITY MANAGER] By: NAME/TITLE
ATTEST:

Myra Maravilla, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:

Patrick Donegan, City Attorney
677
City of Hermosa Beach

Page 10 of 11 ends

Exhibit A
Scope of Services
678
City of Hermosa Beach

Page 11 of 11 ends

Exhibit B
Budget
679
City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 22-0784
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 13, 2022

APPOINTMENT OF A REPRESENTATIVE TO THE TO THE

LOS ANGELES COUNTY WEST VECTOR AND VECTOR-BORNE

DISEASE CONTROL DISTRICT BOARD
(City Clerk Myra Maravilla)
Recommended Action:

Staff recommends City Council appoint Jim Fasola as the Hermosa Beach representative to the Los Angeles County West Vector and Vector-Borne Disease Control District Board for a two-year term ending December 31, 2024.

Executive Summary:

At its November 29, 2022 meeting, the City Council directed the City Clerk to return to its December 13, 2022 meeting with an item to appoint Jim Fasola as the Hermosa Beach representative to the Los Angeles County West Vector and Vector-Borne Control District Board for a two-year term ending December 31, 2024.

Background:

The Los Angeles County West Vector & Vector-Borne Disease Control District (District) was formed in 1944 and consisted of only five square miles. Over the next 72 years, there have been numerous annexations into the District. Presently, the District covers over 720 square miles, contains 23 cities and unincorporated territory of the County of Los Angeles, and provides services for over 4,600,000 people. This makes the Los Angeles County West Vector & Vector-Borne Disease Control District the second largest vector control district in the State of California by population served.

The District includes the cities of Agoura Hills, Beverly Hills, Calabasas, Culver City, El Segundo, Hawthorne, Hermosa Beach, Hidden Hills, Inglewood, Lawndale, Lomita, the westerly portion of Los Angeles City, Malibu, Manhattan Beach, Palos Verdes Estates, Rancho Palos Verdes, Redondo Beach, Rolling Hills, Rolling Hills Estates, Santa Monica, Torrance, West Hollywood, Westlake Village, and unincorporated territory of the County of Los Angeles.

The District is governed by a Board of Trustees. Each city and county within the boundaries of the District has a right to appoint a representative to the Board. The Board of Trustees establishes City of Hermosa Beach Page 1 of 3 Printed on 12/8/2022
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Staff Report
REPORT 22-0784
District has a right to appoint a representative to the Board. The Board of Trustees establishes District policies and makes budget decisions including that of the salaries and benefits of all District employees. Individual Trustees cannot act independently to change policies, guidelines, or budget items including salaries and benefits. All policy, guideline, and budget changes must be an act of the full Board at a scheduled and publicly posted meeting of the Board of Trustees.

The regular meetings of the Board of Trustees are held once every two months on the second Thursday of the month at 7:30 p.m. at the District's headquarters located at 6750 Centinela Avenue, Culver City. There is a total of six meetings per year (January, March, May, July, September, November).

Past Board, Commission and Council Actions
Meeting Date Description
October 11, 2022 City Council directed the City Clerk to advertise the upcoming vacancy through November 17 and report back
on November 29 with the applications submitted.

November 29, 2022 City Council directed the City Clerk to prepare a staff report for its regular meeting of December 13, 2022 to appoint applicant Jim Fasola.

Discussion:

Each city and county within the boundaries of the District has a right to appoint a representative to the Board. A Trustee must be a resident and an elector registered to vote in the city from which they are appointed. Appointment term periods are two years each and permanently preset for each city to provide evenly spaced turnover on the Board of Trustees. The present term for the City of Hermosa Beach began on January 1, 2020 and will end on December 31, 2022.

The filing deadline to submit an application was Thursday, November 17, 2022. Staff received one application from the City’s current representative, Jim Fasola (Attachment 1). At its November 29, 2022 meeting, the City Council directed staff to prepare a staff report for its regular meeting of December 13, 2022 recommending the appointment of Jim Fasola.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

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Staff Report
REPORT 22-0784
Policies:
· 1.1 Open meetings. Maintain the community’s trust by holding meetings in which decisions are being made, that are open and available for all community members to attend, participate, or view remotely.
· 1.4 Consensus oriented. Strive to utilize a consensus-oriented decision-making process. · 1.7 Diversity of representation. Strive to reflect a comprehensive cross-section of the community in appointments to Commission and Advisory Committees.

Goal 2. The community is active and engaged in decision-making process.

Policies:
· 2.3 Public participation guidelines. Establish parameters and guidelines to ensure public participation is promoted through diverse methods.
· 2.6 Responsive to community needs. Continue to be responsive to community inquiries, providing public information and recording feedback from community interactions.

Fiscal Impact:

There is no fiscal impact associated with the recommended action.

Attachments:

1. Jim Fasola Application

1. Link to October 11, 2022 City Council Staff Report

2. Link to November 29, 2022 City Council Staff Report
Respectfully Submitted by: Myra Maravilla, City Clerk
Approved: Suja Lowenthal, City Manager
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James H. Fasola Resume - 2022
Architect /
Principal
Fasola Architects, Inc.

Principal of architectural firm specializing in custom
residential and commercial buildings.

Responsible for all operations of the firm.
1998 – Present
Education Southern California Institute of Architecture Los Angeles, California
Master of Architecture Degree
January 1991
UCLA
Los Angeles, California
Bachelor of Arts Degree, Business and Economics
September 1983
Community
Service
Hermosa Beach Trustee to the
Los Angeles County West Vector Control District
2019 - Present
Hermosa Beach Little League
Coach and Member of the Board of Directors
2018 - Present
AYSO Region 18
Youth Soccer Coach and Referee
2019 - 2021
Manhattan Beach Planning Commission
Commissioner and Chairman
2007 – 2011
Additional Licensed Architect, State of California
License
Married with two children
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 22-0801
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 13, 2022

CITY COUNCIL COMMITTEE REORGANIZATION
DECEMBER 2022
(City Clerk Myra Maravilla)
Recommended Action:

Staff recommends City Council:

1. Re-assign committee delegates/alternates or re-affirm current appointments;

2. Adopt a resolution to reflect delegate/alternate changes, if any, to the South Bay Cities Council of Government (Attachment 2); and

3. Add and/or delete any committees or temporary subcommittees, as appropriate.

Executive Summary:

On an annual basis, City Council reviews and reorganizes its committees and subcommittees. In addition to modifying or confirming appointments, Council reviews its subcommittees for possible modifications.

Background:

At its December 12, 2022 special meeting, City Council acted to appoint the following (names to be updated on December 13):

Mayor TBD
Mayor Pro Tempore TBD
L.A. County City Selection Committee Delegate Mayor
South Bay Cities Sanitation District Delegate Mayor
South Bay Cities Sanitation District Alternate Mayor Pro Tem The appointment of delegates and alternates for the remaining committee assignments, consistent with the Council’s policy to maintain permanent representatives whenever possible, was postponed to the December 13 regular meeting. The list of current committee assignments (Attachment 1) will be updated to reflect all changes made.

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Staff Report
REPORT 22-0801
Past Council Actions
Meeting Date Description
December 21, 2021 Decommissioned Public Asset Naming Subcommittee Decommissioned North School Reconstruction Project
Subcommittee Provided direction to sunset the Economic
Development Committee by December 2022 (last meeting
was May 2, 2022) Appointed Mike Detoy and Ray Jackson
to Finance Subcommittee with a decommission date of
January 2024 Modified resolution to include Ray Jackson as Delegate and Vanessa Godinez as Alternate to Independent Cities Risk Management Association (City Council directed staff to transition from ICRMA to CJPIA on November 29, 2022)
Discussion:

A resolution is required for any delegate/alternate changes to the South Bay Cities Council of Governments (SBCCOG). A draft resolution is provided in the event of reassignment this evening (Attachment 2). City Council Committee information is also attached for Council review and modification as appropriate (Attachment 3).

The following considerations may be made to the temporary City Council Subcommittees list:
· Fiesta Hermosa Subcommittee-decommission or extend the date; and · Finance Subcommittee-decommission or extend the date.

The City Clerk’s office would notify the boards and committees of any changes to delegate and alternate assignments and the City Manager’s office will forward to Councilmembers the final committee-assignment list with any revisions.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
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Staff Report
REPORT 22-0801
Goal 4. A leader and partner in the region.

Policies:
· 4.1 Regional governance. Play an active role in the South Bay Cities Council of Governments, the Southern California Association of Governments and other regional agencies to protect and promote the interests of the city. · 4.2 Leadership in sustainability. Establish the City as a regional leader in sustainable development and encourage compact, walkable development patterns that conserve land resources, supports active transportation, reduces vehicle trips, improves air quality, and conserves energy and water.
· 4.3 Collaboration with adjacent jurisdictions. Maintain strong collaborative relationships with adjacent jurisdictions and work together on projects of mutual interest and concern. · 4.4 Regional transportation and infrastructure decisions. Actively support regional transportation and infrastructure projects and investment decisions that benefit the city and the region.

Fiscal Impact:

There is no fiscal impact associated with the recommended action.

Attachments:

1. City Council Committee List as of December 21, 2021

2. Draft Resolution

3. City Council Committee Information

4. Hermosa Beach Leader’s Guide-Governance
Respectfully Submitted by: Ann Yang, Executive Assistant Concur: Myra Maravilla, City Clerk
Noted For Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager
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CITY OF HERMOSA BEACH

REORGANIZATION OF CITY COUNCIL COMMITTEE

DELEGATE AND ALTERNATE APPOINTMENTS

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Appointment 11-8-21
Amended 12-21-21
Beach Cities Health District
Delegate Detoy
California Contract Cities Association
Delegate Armato _ ___ (Board members meet 2nd Thurs. at 700 N. Alameda St., Los Angeles or meet virtually)
Alternate Detoy
Economic Development Committee, formed 4/28/00 for two-year term (last meeting will be 6/6/22) Delegate Campbell (Meets virtually first Monday of each month at 6:00 p.m.) Delegate Detoy
Hermosa Beach Sister City Association
Delegate Armato (1st Mon. – 7 p.m., Community Center, Room 9 or meet virtually) Alternate Massey
Independent Cities Association
Delegate Armato (Annual winter and summer seminars for delegates) [Board members meet 2nd Thursday, 7:00-8:30pm,
Alternate Campbell Location varies each month and may be virtual] Independent Cities Risk Management Association
Delegate Jackson (Bimonthly – Downey or meet virtually) Alternate (staff) Godinez ___RESOLUTION NO. 21-7304
KHHR Communities Network Committee
Delegate Armato _____ (2nd Wed. in Jan, Apr, Jul, Oct, 6:00 p.m., Hawthorne Memorial Center or
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REORGANIZATION OF CITY COUNCIL COMMITTEE

DELEGATE AND ALTERNATE APPOINTMENTS

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Appointment 11-8-21
Amended 12-21-21
Alternate Campbell Hawthorne Municipal Airport)
League of California Cities – L.A. County Division
Delegate Campbell (1st Thurs. Jan./March/May - 6 p.m., locations vary but usually Luminarias Restaurant - Monterey Park or meet virtually, and Alternate Massey other League/Division/committee events as called) Los Angeles County/City Selection Committee
(As called. Mayor must appoint alternate separately
Delegate (Mayor) Detoy each time, when unable to attend meeting) Los Angeles County West Vector and Vector-Borne Control District Board (2nd Thurs. of odd numbered months, 7:30 p.m.,
Delegate Jim Fasola ______6750 Centinela Ave., Culver City) Los Angeles International Airport Community Noise Roundtable Delegate Armato (2nd Wed. of odd numbered months, 6:30 p.m., LAX) Alternate Campbell
Metropolitan Transportation Authority City Selection Committee Delegate Massey (as called)
Alternate Detoy
South Bay Cities Council of Governments (SBCCOG)
Delegate Armato (4th Thurs., 6 p.m., 20285 Western Ave., Torrance or meet virtually) Alternate Massey RESOLUTION NO. 20-7267
SBCCOG Steering Committee
Delegate/Alternate See above (2nd Mon., 12 p.m., 20285 Western Ave., Torrance or meet virtually) 690

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REORGANIZATION OF CITY COUNCIL COMMITTEE

DELEGATE AND ALTERNATE APPOINTMENTS

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Appointment 11-8-21
Amended 12-21-21
South Bay Cities Sanitation District (County Sanitation Districts of Los Angeles) Delegate (Mayor) Detoy (3rd Wed. – 1:30 p.m., Torrance City Hall or meet virtually) Alternate Jackson
Southern California Association of Governments
Delegate Jackson (Annual, as called)
Watershed Advisory Council of Santa Monica Bay Restoration Commission Delegate Detoy (Meetings at least once a year, as called, usually afternoons at Dockweiler Youth
Alternate Jackson _____Center, 12505 Vista del Mar, Los Angeles)

West Basin Water Association
Delegate Massey_____(1st Tues., 11:30 a.m., Carson Community Center or meet virtually) Alternate Detoy
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REORGANIZATION OF CITY COUNCIL COMMITTEE

DELEGATE AND ALTERNATE APPOINTMENTS

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Appointment 11-8-21
Amended 12-21-21

TEMPORARY CITY COUNCIL SUBCOMMITTEES
Fiesta Hermosa [Formed 07/13/21] (Campbell, Jackson)
Target Decommission Date: November 1, 2023
The previous Fiesta Hermosa subcommittee, consisting of Councilmembers Armato and Detoy, was established on July 25, 2017. The subcommittee was decommissioned on December 17, 2019, as its original directives were to work with the community to develop a list of recommended improvements to the events for Council and Chamber of Commerce consideration. These recommendations were ultimately supported by the City Council and incorporated into the Fiesta Hermosa Agreement between the City and Chamber of Commerce (2019-2021). The Agreement further stipulates that the Chamber shall be involved in pre/postevent meetings with City Departments, coordinate an annual community survey in collaboration with the City (in-progress), and provide a yearly general update on Chamber programming and services to the City Council.

The Fiesta Hermosa subcommittee was revived on July 13, 2021, consisting of Councilmembers Campbell and Jackson, to evaluate the Fiesta, provide staff with parameters to negotiate with the Chamber on a new contract for the Fiesta and evaluate the initial performance under that contract.

Finance Subcommittee [Formed 12/21/21] (Detoy, Jackson) Target Decommission Date: January 2024

The Finance Subcommittee will review and monitor events and issues that may affect the financial status of the City; review financial reports, annual and midyear budget recommendations, revenue and taxation proposals or other financial matters; and such other matters as the City Council may request from time-totime. The Finance Subcommittee will meet quarterly or more frequently as needed. 692

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CITY OF HERMOSA BEACH
RESOLUTION NO. 22-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH,

CALIFORNIA, APPOINTING A DELEGATE AND ALTERNATE TO SERVE AS THE CITY’S REPRESENTATIVE ON THE SOUTH BAY CITIES COUNCIL OF

GOVERNMENTS (SBCCOG)
WHEREAS, the City of Hermosa Beach (“City”) desires to designate its representative to the South Bay Cities Council of Governments (SBCCOG).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That Councilmember __________________ is hereby appointed to serve as delegate and Councilmember _________________ is hereby appointed to serve as alternate on the South Bay Cities Council of Governments (SBCCOG).

SECTION 2. That the City Manager is authorized to execute any documents which are necessary to effectuate these designations and which are consistent with this Resolution.

SECTION 3. That a certified copy of this Resolution shall be provided to the South Bay Cities Council of Governments.

SECTION 4. That the City Clerk shall certify to the passage and adoption of this Resolution, shall enter the same in the book of original Resolutions of said City, and shall make minutes of the passage and adoption thereof in ther records of the proceedings of the City Council at which the same is passed and adopted.

PASSED, APPROVED and ADOPTED on this 13th day of December, 2022.

Name of Mayor
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA 693

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ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Patrick Donegan
City Clerk City Attorney
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Updated: 12‐10‐19

CITY COUNCIL COMMITTEE INFORMATION
California Contract Cities Association (CCCA)
CCCA is comprised of 75 member cities. The objective of the organization is to assist member cities by advocating and advancing the benefits of the contracting model, protecting local control, embracing public/private partnerships and providing educational opportunities for members. Annual events include a Municipal Seminar in May, a Fall Conference, and a Sacramento Legislative Tour in January. Board members meet the second Thursday of each month.

Independent Cities Risk Management Association (ICRMA)
The ICRMA is comprised of 20 member cities located in the Los Angeles and Orange counties of Southern California. Members pool their resources under a Joint Powers Agreement (JPA) to support their individual self-insurance programs. The JPA allows but does not require a Councilmember to represent the City on the ICRMA Governing Board, and the City Council has appointed staff members to serve as delegate and alternate (as many other member cities have done) since specific risk management expertise is desirable and the bi-monthly meetings occur during the day.

League of California Cities – Los Angeles County Division The League of California Cities, comprised of several geographical divisions throughout the State, provides legislative advocacy on behalf of cities, specifically on matters of good government and maintaining local control. The League’s annual conference in September rotates between northern and southern California.

The Los Angeles County Division, encompassing the 86 cities of Los Angeles County, holds meetings at 6 p.m. on the first Thursday of the month (OR during the months of January, March and May) in the Los Angeles metropolitan area (locations vary), providing members with the opportunity to exchange ideas/information and share the advantages of cooperative advocacy.

Any Division member may also apply for a one-year appointment to one of eight policy committees, meeting a maximum of four times per year, to help set League priorities and policies.

Los Angeles County/City Selection Committee
This organization is comprised of mayors of Los Angeles County cities. Its function is to appoint city representatives to Boards/Commission/Agencies (as required by law) such as South Coast Air Quality Management District, LAFCO, L.A. City Hazardous Waste Management Advisory Committee, L.A. County Metropolitan Transportation Authority, and to nominate for appointment members to the California Coastal Commission. 695

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Updated: 12‐10‐19
Meetings take place as called. Unlike other committees that have both an assigned delegate and alternate, the mayor must separately appoint an alternate to attend each meeting that he or she is unable to attend.

Metropolitan Transportation Authority/City Selection Committee The MTA is charged with conducting hearings and setting fares for established operating organizational units and the approval of transportation zones, final rail corridor selections, and approval of contracts for construction and transit equipment acquisition.

The 14-member agency (which meets at 9:30 a.m. on the 4th Thursday of the month at the MTA, One Gateway Plaza, 3rd floor, L.A.) includes four city councilmembers.

Each city within four sectors of the County (defined by the League of California Cities, L.A. County Division), may vote to nominate one or more candidates from that particular sector for consideration for appointment to the MTA by the L.A. County City Selection Committee (see above). This committee meets on an “on called” basis.

South Bay Cities Council of Governments and Steering Committee The SBCCOG is a joint powers authority of 16 cities and L.A. County of that provides a forum for local government efforts to work collaboratively on programs and studies directed at improving the environment, preserving natural resources, advocating for regional efforts to expand transportation alternatives, and increasing awareness for effective policies for a sustainable community and economic development. Meetings are at 6 p.m. on the 4th Thursday of each month, at 20285 Western Avenue in Torrance.

The Steering Committee serves as the executive committee of SBCCOG – its members are the officers and committee chairs, as well as the chairs of the working groups and a representative from the South Bay City Managers’ group. Meetings take place on the 2nd Monday of each month at 12 noon, at the South Bay Environmental Services Center, 20285 S. Western Avenue, Suite 100, Torrance.

South Bay Cities Sanitation District (County Sanitation Districts of Los Angeles) The Sanitation Districts of Los Angeles are a partnership of special districts formed to protect public health and the environment through innovated cost-effective wastewater/ solid waste management and to convert waste into resources such as recycled water/ materials and energy. The South Bay Sanitation District board meetings take place at 1:30 p.m. on the 3rd Wednesday of each month at Torrance City Hall.

Southern California Associations of Government
SCAG is a joint powers authority established to provide a network for members to identify and address common community problems – the region encompasses six counties and 191 cities, covering more than 38,000 square miles. The agency develops long-range regional transportation plans including sustainable community strategy and 696

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growth forecast components, transportation improvement programs, regional housing needs allocation, and a portion of the South Coast Air Quality management plans. A general assembly is convened at least once a year (usually in April or May).

Watershed Advisory Council of Santa Monica Bay Restoration Commission The Santa Monica Bay Restoration Commission was established by the California Legislature in 2002 to monitor, assess, coordinate and advise the activities of state programs, and to oversee funding that affects the beneficial uses, restoration and enhancement of Santa Monica Bay and its watersheds.

The Watershed Advisory Council serves as an advisory body to the Governing Board of the Santa Monica Bay Restoration Commission. Representatives serving on the Council include local, state and federal elected officials, public agencies responsible for protecting the resources and water quality of the Bay, the business community, along with environmental and other community groups.

The Watershed Advisory Council meetings take place in the afternoon (usually 1-4 p.m.) at least once per year, as called (usually February, March or April), at Dockweiler Youth Center, 12505 Vista del Mar, Los Angeles.

West Basin Water Association
This Association is concerned the problems associated with the existing deficiency in the supply of groundwater in the West Basin – its purpose is to investigate problems, formulate and disseminate factual and educational data in order to provide the West Basin inhabitants with a dependable supply of water to meet present and future needs.

Meetings take place at 11:30 a.m. on the first Tuesday of each month at the Carson Community Center.

Sister City Association, Inc.

In 1967 the City of Hermosa Beach formed a “sister city” relationship with the City of Loreto, Baja California, Mexico – Council action on 3/21/67 initiated contact with Loreto government officials to establish a Sister City Program. The City Council adopted Resolution N.S. 2744 on 11/7/67, which welcomed Loreto, noted the official visit to Loreto by the Hermosa Beach City Council and Sister City Committee, and stipulated that an elected City official be appointed as a representative to help carry out the Program, which now includes a student exchange and paramedic training.

Meetings take place at 7 p.m. on the first Monday of the month in Room 9 of the Community Center.
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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 99 SECTION 7
GOVERNANCE: REFINEMENT
698
Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 100 Mayor – Council Success
Criteria

1. Collaborating to solve problems, and to creating the future community

2. Accomplishing defined projects and tasks

3. Having/using the Vision/Goals as the Mayor – Council deliberates

4. Addressing community input and using in decision making

5. Respecting each other: Mayor/Council, City Management and Employees

6. Agreeing to disagree, moving on to the next issue

7. Being mindful of Hermosa Beach as a diverse community

8. Looking for opportunities, thinking creatively, taking/supporting innovation actions

9. Being open to new ideas: each others, staff, community

10. Having short, effective meetings

11. Having a safe community

12. Moving the City forward

13. Having a sustainable community

14. Having cost-effective city government providing quality services 699
Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 101 Mayor – Council
Desired Image

1. Working as a Team: City, Mayor – Council

2. Respect for Others

3. Collaborating to Address Issues, to Solve Problems

4. Responsive to Community Needs

5. Open to Community Input

6. Support for City Staff

7. Focus on Governing – Apolitical

8. Listening to Ideas/Suggestions from Others

9. Advocacy for City

10. Ambassador for City with Passion

11. Thoughtful, Open Deliberations

12. Creative Thinking, Support for Innovative Actions

13. Effective, Efficient Use of Time

14. Embodiment of Hermosa Beach: Representing Community Values 700
Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 102 Governance Guiding Principles
Mayor and City Council
City of Hermosa Beach

1. Respect others as we want to be respected: Councilmember, City Staff and Public.

2. Listen with an open mind to others and strive to understand, before stating an opinion or judging.

3. Work collaboratively as a “City Team”.

4. After a majority vote, agree to disagree move on to the next issue.

5. Represent the Council decisions and policy direction.

6. Negotiate with each other; look for ways to common ground and compromise.

7. Focus on the issue, avoid personal attacks and accusations

8. Ok not to talk
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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 103 Mayor and City Council Protocols: Operating
Guidelines for City Council and City Manager
City of Hermosa Beach
Protocol 1 Simple Information
• Contact Department Director or City Manager.
• If Department Director is contacted, copy City Manager. • Department Head will contact City Manager.
• Council members should share expectations and your preferred form of communications.
• Acknowledge within 24 hours
Protocol 2 Council Requests
Key Issues:

A. Expectation immediate knowledge – let me check into it and get back to you with a complete answer
B. Expectation immediate response – drop current work project and handle this request
C. Responsiveness of Staff
Expectations:

A. Share expectations and timeframe
B. 24 hour acknowledge inquiry
C. Inform on citizen request – do you want notification before or after action D. Staff response on questions goes to all Mayor and City Council Action: Topic for Action
• Contact City Manager.
• Council may research a topic and bring information to the City Manager. • If research requires more than 1 hour; the topic will be taken to Council for direction.
• Council can bring up topic during “Other Matters” for direction. • Information reports may be shared with Council at the discretion of the City Attorney and City Manager.
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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 104 Action: Citizen Service Request
A. First Contact
• Refer to City Manager and/or Department Head.
• Council members should share expectations of further
communication on actions or city follow up
• Acknowledge within 24 hours
B. Unsatisfactory Contact
• Refer to City Manager.
• City Manager will inform Council on follow up actions by the City.

Protocol 3 Council Reports
Key Issues:

A. Report bias
B. Complete reports with multiple options
C. Recommendations
D. Use of Decision Making Tool
Expectations:

A. Options presented
B. Council share concerns, issues and expectations without specific wording C. Present the context
D. Have an open mind
Action: Topic for Action
• Link to vision, goals, mission and decision making tools • Review “best practices” from other cities (similar cities) • Provide thorough analysis
• Evaluate options and alternatives
• Objective Report
• Provide strong professional recommendation(s)
• Frame discussion topic/question
• Avoid lobbying through others
Protocol 4 Employee Contact
A. Employee initiated
• Report contact to City Manager on topics: employment, management or policy direction.
• Refer employee to supervisor or Department Head.

B. Council initiated
• Social contact only.
• If a community issue of performance, contact the City Manager and not direct the City employee.
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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 105 Protocol 5 Email Guidelines
• Communication from Council to Council majority sent to Clerk. • For private communications, Council should use phone or personal email address. • Avoid “Reply to All”.
• Use FYI for share information no reply.
• Hermosa Beach address is a public record.
• No weekend email needed, unless an emergency situation.

Protocol 6 New Ideas
• Contact City Manager.

Protocol 7 Commission Communications
• Commission communications is through responsible Department Director.

Protocol 8 Spokesperson on City Matters
• Official communication (including press release) through the Public Information Officer; Tested Mayor/Pro Tem.
• Mayor and City Manager reflect the City Policy
• Circulate to Councilmembers
Protocol 9 Performance Problem
• Go to the City Manager
• Avoid discussion at Council meeting
Protocol 10 Communications: Council and Staff
• City Manager will share the same information at the same time with all Councilmembers.
• City Manager will use Council as a resource.
• City Council and staff should avoid surprises or last minute items/information. • City Manager should inform Councilmember on topic of potential impact. 704
Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 106 Protocol 11 Agenda Process
A. Placing an item
• Contact City Manager
• Place on “Other Matter” for Council direction.
• Two Councilmembers will determine the placement on a future Council agenda for initial discussion with brief staff report. (1 page) B. Question on item
• Contact (email or call) Department Director, with a copy to City Manager. • Presentation will incorporate the questions.
• Information will be shared with all Councilmembers.

C. Agenda Preview
• Identify topics for next Council agenda.

D. The City Manager will review the Council meeting agenda with the Mayor and Mayor ProTem
Protocol 12 Council Agenda
Key Issues:

A. Items on “Consent Agenda”
B. Minutes
C. Pulling a number of items
Criteria for Consent Agenda Item:

A. Routine item requiring Council action
B. Items in approved budget
C. Items with prior Council decision or direction
D. Items with no public input
E. Expenditure threshold: $100,000
Action: When pulling an item from the Consent Agenda

1. Pull item.

2. State reason for pulling item.

3. If opposed to item, comment on the item and your position. Item will not be pulled, but your opposition is noted in the minutes – a “No” vote.

4. Written comments may be submitted on Consent Agenda items.

5. Pulled items will be referred to “Other Matters” on the Agenda. 705
Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 107 Protocol 13 Council Meetings - Management
Key Issues:

A. Long meeting going late into the night, early morning B. Long agendas
C. Actual meetings starting after 9 pm
D. Overload study sessions
E. Recycling, repetitive Council comments
F. Pulling items from “Consent Agenda”
G. Need an additional meeting?
Suggestions:

A. City Manager 1 on 1 meetings to discuss agenda, respond to questions B. Start public hearing at designated times
C. Limit “Recognitions and Presentations” to 3 (10 minutes each) D. Public input

1. Have public sign up

2. Have next speaker identified as “queued” up

3. Avoid commenting or engaging the public

4. Split comments on Agenda Items Early; and General Comments at the end of the meeting

5. Limit speakers: 2 minutes
E. Council comments and discussion focus on the issues
F. Follow Roberts Rules
G. Council comments: Time
H. Mayor summarizes before action
Actions:

A. Use first names at the Council meeting
B. Allow brief discussion before making the motion
C. Ask questions before the Council meeting
D. Public input: have individual sign in after presentation; be ready to speak; 3 minutes to speak
E. Council Presentations: avoid reading reports or overheads F. Brief staff/consultant presentation (10 minutes); 1 minute for announcing events G. Discourage applause, boos or emotional reactions
H. Clarifying direction from Mayor at end of discussion, before the vote I. Designate time for hearings
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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 108 Protocol 14 Study Session
Key Issues:

A. Adequate time for Council discussion
B. Feeling “rushed” with time deadline
C. Providing clarity of direction to City Staff
Suggestions:

A. Separate Study Session from Council Meeting – 1st Wednesday, 6 – 9 pm B. Staff provides complete reports prior to meeting
C. Mayor and Council read reports
D. Staff Brief Presentation with identified questions needing direction E. Limit topics (1 – 3)
Actions:

A. Separate Study Session (7 pm – 9 pm)
B. Quarterly or as needed
C. Limited topics
D. Time for Council discussion
E. Brief Presentation
F. Background material sent to Mayor – Council ahead of meeting Protocol 15 Meeting Minutes
Key Issues:

A. Action Minutes or Transcript
Suggestions:

A. Name of presenters
B. Brief sentence: comment, summary, and position
C. Avoid significant time impact on Staff
Actions:

A. Time stamp on agenda
B. Maintain Action Minutes
707
Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 109 Protocol 16 City Bidding and RFP Process
Key Issues:

A. Efficient process
B. Systematic approach to recurring contracts
C. “Best qualified” contract
D. 3 – 5 year renewals
E. Competitive prices
F. More transparency process
G. Length of RFP process
Actions:

A. Notification to Mayor – Council of upcoming contract B. Avoid surprises
Protocol 17 City Manager Notification
The City Manager will inform Mayor – City Council through: e-mail Mayor – Council Reports
708
City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 22-0800
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 13, 2022
CITY COUNCIL MEETING SCHEDULE FOR 2023
(City Manager Suja Lowenthal)
Recommended Action:

Staff recommends City Council:

1. Review and provide direction on the proposed dates for Study Sessions and Special Meetings;

2. Approve the City Council meeting schedule for 2023 (Attachment 1); and

3. Approve a resolution establishing the meeting dates and times of the City Council for calendar year 2023 (Attachment 2)..

Executive Summary:

Annually, City Council reviews and approves its meeting schedule for the upcoming year. City Council meets regularly on the 2nd and 4th Tuesday of each month, with the exception of the months of August and December when Council meets only once. In addition to the Regular Meetings, Study Sessions and Special Meetings are listed for Council consideration. Upon completion of its review, staff recommends City Council adopt a resolution to formally establish the meeting dates and times of the City Council for the calendar year 2023.

Background:

At its June 23, 2020 meeting, City Council adopted Resolution 20-7245 temporarily establishing earlier meeting times of 5:00 p.m. for Closed Sessions and 6:00 p.m. for Regular City Council Meetings during the pendency of the COVID-19 emergency.

If approved, the proposed resolution (Attachment 2) would supersede the meeting dates and times included in Resolution Nos. 15-6988 (Attachment 3) and 20-7245 (Attachment 4). Approving (Attachment 1) means the City would not need to cancel meetings that the City Council has already established would not be held. The City would also be able to continue holding its meetings at 5:00 p.m. for Closed Session and 6:00 p.m. for Open Session past the COVID-19 emergency.

Regular Tuesday Meetings
City Council meets on the 2nd and 4th Tuesday of each month, with the exception of the months of City of Hermosa Beach Page 1 of 4 Printed on 5/25/2023
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Staff Report
REPORT 22-0800
City Council meets on the 2nd and 4th Tuesday of each month, with the exception of the months of August and December when Council meets only once to accommodate the summer vacation and winter holiday seasons. This break in the Council meeting/staff report cycle permits staff to concentrate on “work in progress” and is a very productive time.

Study Session Meetings
Study Session place holders are added, separate from Regular Council meeting dates, to allow sufficient time for discussion of Study Session items. The proposed dates and topics are tentative and can be cancelled if not needed.

Past Council Actions
Meeting Date Description
June 23, 2020 City Council adopted Resolution 20-7245 temporarily establishing earlier meeting times of 5:00 p.m. for Closed Sessions and 6:00 p.m. for Regular City Council Meetings during the pendency of the COVID-19 emergency.

Discussion:

The April 11, 2023 regular meeting date conflicts with Passover and Spring Break. Council may choose to keep the regular meeting date, cancel the meeting, or reschedule to a Special Meeting.

Regular Meeting Date Conflict Staff Recommendation
Tuesday, April 11, 2023 Passover (work prohibited):

April 5-13, 2023 Spring Break:

April 10-14, 2023
Staff recommends canceling
this meeting due to the
limited time span until the
April 20 Study Session and
April 25 Regular Meeting.

April 3 and April 4 are
Regular Commission Meeting
Dates. Therefore, they are
not good alternate City
Council meeting dates.

The following Study Session and Special Meeting dates listed below are on the 2023 Schedule for consideration and approval.

Proposed Meeting Date Study Session/Special Meeting
Saturday, January 28, 2023 City Council Retreat
Wednesday, March 1, 2023 Study Session Place Holder
Thursday, April 20, 2023 Fiscal Year 2023-2024 Capital Improvement Program Study Session
ThursdayJune 12023 Fiscal Year 20232024 Budget Study Session City of Hermosa Beach Page 2 of 4 Printed on 5/25/2023
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Staff Report
REPORT 22-0800
Proposed Meeting Date Study Session/Special Meeting
Saturday, January 28, 2023 City Council Retreat
Wednesday, March 1, 2023 Study Session Place Holder
Thursday, April 20, 2023 Fiscal Year 2023-2024 Capital Improvement Program Study Session
Thursday, June 1, 2023 Fiscal Year 2023-2024 Budget Study Session Thursday, July 20, 2023 Joint Meeting with all Boards/Commissions Wednesday, August 2, 2023 Study Session Place Holder
Wednesday, September 6, 2023 Study Session Place Holder Thursday, September 28, 2023 Mayor Transition Ceremony
Wednesday, November 1, 2023 Study Session Place Holder
Wednesday, December 6, 2023 Study Session Place Holder
General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policies:
· 1.1 Open meetings. Maintain the community’s trust by holding meetings in which decisions are being made, that are open and available for all community members to attend, participate, or view remotely.
· 1.2 Strategic planning. Regularly discuss and set priorities at the City Council and management level to prioritize work programs and staffing needs. · 1.4 Consensus oriented. Strive to utilize a consensus-oriented decision-making process.

Goal 2. The community is active and engaged in decision-making processes.

Policies:
· 2.3 Public participation guidelines. Establish parameters and guidelines to ensure public participation is promoted through diverse methods.
· 2.4 Public forums. Host periodic public forums on issues important to the community, facilitating these forums with the purpose of guiding City policy. · 2.7 Major planning efforts. Require major planning efforts, policies, or projects to include a public engagement effort.

Fiscal Impact:

There is no fiscal impact associated with the recommended action.

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Staff Report
REPORT 22-0800
Attachments:

1. Draft City Council Meeting Schedule for 2023

2. Draft Resolution Establishing Meeting Dates and Times for 2023

3. Resolution 15-6988

4. Resolution 20-7245
Respectfully Submitted by: Ann Yang, Executive Assistant Concur: Myra Maravilla, City Clerk
Noted for Fiscal Schedule: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager
City of Hermosa Beach Page 4 of 4 Printed on 5/25/2023
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CITY COUNCIL MEETING SCHEDULE FOR 2023

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Hermosa Beach City CouncilDecember 13, 2022

Hermosa Beach City Council
December 13, 2022