Agenda packet — Hermosa Beach City Council, September 30, 2025 (part 5 of 10)

The project is funded through a federal grant. The grant agreement has been fully executed, with project completion required by March 31, 2026. PW is working closely with PD and City Manager's office on advancing the project. At its March 11, 2025 meeting, City Council authorized the purchase of 29 Mobile Digital Computers (MDCs), supporting hardware, and warranties from Code 3 Technology through a Cooperative Sourcewell Agreement, in an amount not to exceed $168,793, which is an essential first step to establish the real-time crime center. Council awarded two additional contracts related to the project at its June 12, 2025, including Peregrine Technologies Inc for a multi-platform integration software and Genetec, Inc. automated license plate reader (ALPR) equipment procurement, installation, and configuration services with EyeP Solutions.

Staff is also working to advance other critical elements of the project including additional security cameras and the overall software integration that will be the main component of bringing all our existing programs and hardware together with new technology.

This project is to create a Real Time Crime Center (RTCC) for the City of Hermosa Beach. A RTCC is a technology-driven support center which uses state of the art technology to provide real time information to officers and detectives working in the field and investigating crimes that are reported.

X 689 Clark Building Renovations PB $1,051,067.00 Saad Malim X 07/17 11/25 Project closeout in progress through November 2025.

Construction started October 7th, 2024. Construction Agreement was fully executed on August 26, 2024. Contract awarded on July 9, 2024. Construction completed July 30, 2025.

The renovations will include the following:

New commercial kitchen per current Los Angeles County Department of Public Health requirements, including new appliances, fixtures, storage cabinets, counter tops, flooring, grease trap system, and lighting; New electric powered heating, ventilation and air conditioning (HVAC) system; New audio-visual system including built-in speakers, overhead projector, and roll-down projection screen; Architectural upgrades including:Furred out walls to hide system components such as electrical conduit and provide a new smooth wall surface throughout; New decorative accents on the ceiling; Acoustic ceiling panels for sound absorption; New commercial grade vinyl flooring; New interior and exterior light fixtures; Complete interior and exterior cleaning and painting; and Restored original signage on the exterior of the building; New sewer lateral and connection; New plumbing system to accommodate the updated restrooms and commercial kitchen, including new floors drains for ease in maintenance; Site improvements including new concrete walkways and ramps to current accessibility standards, decorative enclosures around the refuse storage area and HVAC units; new accessible entrance to the Lawn Bowling Club, and refreshed landscaping and irrigation; Completely renovated restrooms to current accessibility standards, including new fixtures, partitions, vanities, mirrors, flooring, and lighting; New electrical system including wiring and upgraded service connection necessary to serve the enhanced building components; Asbestos and lead abatement work throughout the building; and necessary demolition work associated with the renovation.

X 695 Parking Lot A Improvements PB $498,352.00 Briana Aube X 07/19 10/25 Construction completed on July 25, 2025 (5 months ahead of original schedule). Project closeout underway. Notice of Completion submitted to County for recordation.

Project advertised on 12/12/24 (4 months ahead of schedule), bid opening on 01/15/25. Construction contract awarded by Council on February 25, 2025. Contract is fully executed. Pre-construction meeting was held on March 19, 2025. NTP and start of construction April 7, 2025.

This project will provide pavement rehabilitation in Parking Lot A.

This project is combined with CIP 105 Annual Street Improvements.

X 699 Parking Structure (Lot C) Improvements PB $2,548,739.00 Karla Vargas X 07/19 01/26 The project is advancing on two separate tracks: the elevator modernization and the structural repairs.

Elevator abatementment work including drywall repairs is complete. Bids for construction of the elevator modernization were received on December 5, 2024 and the contract documents have been executed. Notice to Proceed issued for February 17, 2025 following completion of abatement work. Construction started on July 14, 2025 is approximately 90% complete. The main CPU board was found to be defective resulting in delays with troubleshooting existing equipment and procuring and installation of new equipment. Anticipated completion in September, 2025.

Final design for structural and electrical improvements complete. Bid package advertised for construction January 9, 2025. Bid opening was February 19, 2025 and the construction contract awarded by City Council on May 13, 2025. Contract executed July 9, 2025 with construction start anticipated October 6, 2025. Material submittal review and procurement of long lead items are underway. Construction management and inspection service agreement awarded at August 26, 2025 Council meeting.

This project provides necessary structural, electrical, elevator repairs and improvements to the City's Parking Structure (Lot C).

X 102 Bus Stops Improvements - Phase 2 SH $372,000.00 Andrew Nguyen X 7/1/2022 06/28 Phase 2, 30% Design is on hold pending staff availability and further information on any potential for grant award.

Staff is actively working on seeking outside grant funding for the project through the South Bay Cities Council of Governments.

Staff submitted a grant application for $440,000 in Measure M funds on January 16, 2025. Funding was approved by the SBCCOG Board and will now advance to consideration by Metro staff.

This project will improve bus stops throughout the city. These improvements will include Americans with Disabilities Act (ADA) accessible curb ramps, crosswalk, striping improvements, furnishing, and other general improvements within direct vicinity of the bus stops.

This project is combined with CIP 193 Pedestrian Crossing Safety Improvements. Phase 1 of the combined project was constructed in spring 2024, and installed Rectangular Rapid Flashing Beacons (RRFBs) and updated signage and striping at select pedestrian crossings on Hermosa Avenue, Manhattan Avenue, Pier Avenue, and Valley Drive.

Phase 2 of this combined project will holistically evaluate the safety and accessibility in the vicinity of bus stops on Hermosa Avenue and at select other critical locations throughout the city then design and construct improvements.

PENDING PROJECTS
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City of Hermosa Beach
Updated 09-17-2025 UPDATED FY 2025-26 CAPITAL IMPROVEMENT PROGRAM STATUS REPORT Light Blue indicates project milestone updates. ADA Component CIP No. Project Name
Project Category
Project Budget1 Project Manager
Conceptual Planning
Preliminary Design
Final Engineering Design
Project Approvals/Bidding
Construction
Closeout
Project Initiation Date Estimated Project
Completion Date2 Current Project Status Project Description 113 City Wide Multi-Space Meters
Deployment SH $300,000.00 Ken Bates X 07/23 05/27
Pending staff availability. This project will include the installation of additional signage for the Pay-By-App parking system for on-street parking spaces and replacement of single space meters with multi-space meter equipment. This CIP will include the first phase of deployment which may include Pier Avenue and parking Lot D. This effort will involve purchase of equipment, development of signage layout plans (as meters and signage would need to be removed and placed with new signage), and installation.

X 115 Citywide Sidewalk Improvements (New) SH $607,211.00 Karla Vargas X 07/25 02/27 Pending staff availability. This project includes the design and construction of priority sidewalk and pedestrian safety improvements citywide.

X 143 PCH Mobility Improvement Project SH $30,000.00 Brandon Araujo X 07/18 TBD The Project is temporarily paused. Metro has reassigned new project manager to oversee the project. The project remains on hold while Metro resolves consultant contract services agreement to further advance the project through the PA&ED phase.

Staff is actively working with Metro to seek additional funding through the South Bay Cities Council of Governments. Staff submitted a grant application for $3,000,000 in Measure M funds on January 16, 2025. Funding was approved by the SBCCOG Board and will now advance to consideration by Metro staff.

The City has identified a number of complete street project elements that can be implemented to improve mobility, accessibility, and safety along the Pacific Coast Highway (PCH) corridor in Hermosa Beach. These elements are described in the Project Study Report prepared by the City and Caltrans in 2015 and include: Traffic Signal Synchronization, Landscape Medians, Americans with Disabilities Act (ADA) Improvements/Removal of Utility Impediments, Transit Access Enhancements, Pedestrian Enhancements, and Aesthetic Enhancements.

Collectively, the improvements will address existing, near-term, and long-range future traffic conditions along this corridor by improving intersection operations, reducing instances of unsafe turning movements, creating a safe and more comfortable environment for pedestrians and transit riders, and improving the efficient movement of vehicles along the corridor.

X 193 Pedestrian Crossing Safety
Improvements - Phase 2 SH $128,000.00 Andrew Nguyen X 07/22 06/28 Phase 2, 30% Design is on hold pending staff availability and further information on any potential for grant award. Staff is actively working on seeking outside grant funding for the project through the South Bay Cities Council of Governments. Staff submitted a grant application for $440,000 in Measure M funds on January 16, 2025. Funding was approved by the SBCCOG Board and will now advance to consideration by Metro staff.

This project will implement rectangular rapid flashing beacons and other measures at several uncontrolled pedestrian crossings on Hermosa Avenue at 4th, 6th, 19th, 24th, and 25th Streets.

This project is combined with CIP 102 Bus Stop Improvements. Phase 1 of the combined project was constructed in spring 2024, and installed Rectangular Rapid Flashing Beacons (RRFBs) and updated signing and striping at select pedestrian crossings on Hermosa Avenue, Manhattan Avenue, Pier Avenue, and Valley Drive.

Phase 2 of this combined project will holistically evaluate options to reconfigure parking to enhance pedestrian safety, feasibility of curb extensions and median closures, and accessibility on Hermosa Avenue and at select other critical locations throughout the city then design and construct improvements.
417 Storm Drain Improvements - Various
Locations SD $827,421.00 TBD X 07/17 05/28
Staff completed emergency storm drain work on Valley Drive south of Gould Avenue in August 2025. Emergency contract ratification to be considered by City Council at August 26, 2025 meeting.

Full project scope pending staff availability.

This project will design and construct storm drain improvements throughout the city per the Storm Drain Master Plan and other high priority locations.
423 Annual Sewer Improvements SD $1,011,003.00 Andrew Nguyen X 07/20 09/27 Staff is working to identify scope and locations of necessary sewer improvements based on the Sewer Management Plan and noted reported problem areas.

This project includes design and construction of sewer improvements and repairs based on the Sewer Master Plan.

Improvements will include lining, point repairs, removal and replacement. 610 Fort Lots-of-Fun Park Wall and Gate Impr PK $150,042.00 TBD X 07/23 11/26 Pending staff availability This project provides necessary improvements and repairs to the existing retaining wall and wooden gate at Fort Lots-of-Fun.

The project currently includes funding for design of the improvements; construction costs will be further defined through the design process.
611 Parking Structure (Lot C)
Improvements - Phase 2 PB $300,000.00 TBD X 07/25 02/27 Pending staff availability. This project will address other necessary repairs to the parking structure identified in the comprehensive structural evaluation of the facility identified in the detailed structural assessment, not covered in CIP 699. 618 Tsunami Siren PB $100,000.00 TBD X 07/22 TBD
Pending staff availability. At the May 13, 2025 CIP Study Session, City Council directed staff to delay the project one year and revisit.

This grant-funded project will include working with the Emergency Management Coordinator and the Los Angeles County Department of Beaches and Harbors to install an outdoor warning siren and integrate the selected siren and the Beach Emergency Evacuation Lighting System (BEELS) systems into the City's alert and warning software platform, Alert South Bay. 621 Comprehensive Downtown Lighting
Design PB $142,284.00 TBD X 07/22 03/27
Pending staff availability. This project will assess light levels, electric system requirements, and desired lighting improvements (i.e., ornamental, roadway, pedestrian scale) for the City's Downtown district. The project will identify scope of required improvements and cost estimates for final design and construction.

X 625 Citywide ADA Improvements PB $238,039.00 TBD X 07/24 09/27 Pending staff availability. This project will provide improvements to access to the Civic Center to comply with the Americans with Disabilities Act (ADA) and meet the latest Federal Standards along with the City’s Transition Plan. The project will provide improvements to curb ramps, sidewalk, and parking in front of City Hall and install a wheelchair lift for access from the Valley Drive parking lot to the front of City Hall.

X 605 City Facilities Condition and Needs
Assessment PB $346,530.00 Joe SanClemente 07/23 07/25
Civic Facilities Project Advisory Group presented Council Consideration and Direction on Recommendations from their findings based on regular advisory group meetings at the July 22, 2025 Council meeting. Council voted to receive and file recommendations from the City Manager’s Civic Facilities Project Advisory Group.

The project will include an assessment of facilities throughout the City to understand improvement needs. 617 Civic Center Charging
Stations PB $51,857.00 Magvern By 07/22 05/25 City staff is coordinating the phasing of this work with SCE and their subcontractors. Phase 1, which is the installation of new switchgear pad and conduit to supply power to the new charging stations was completed on the week of October 14, 2024. The This project will explore the electrical power needs and installation of expanded electric vehicle charging infrastructure to serve the Police Department fleet on Bard Street, adjacent the Police Department and City Hall. The expanded charging infrastructure SH - STREET AND HIGHWAY IMPROVEMENTS

SD - SEWER/STORM DRAIN IMPROVEMENTS

PK - PARK IMPROVEMENTS

PB - PUBLIC BUILDING AND GROUND IMPROVEMENTS

1. Current adjusted appropriation as of 7/01/25.

2. Estimated Project Completion Dates are subject to change.

3. Approximately $900,000 is reserved in teh CIP fund for the City Yard that has not yet been appropriated.

COMPLETED PROJECTS
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City of Hermosa Beach - Department of Public Works
Estimated CIP Project Schedule FY 2025-2026 - Updated 9/17/25 Supervisor/PM
Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 502 Greenbelt Pedestrian Trail Brandon/Andrew 5
604 City Wide ADA Improvements Brandon/Andrew
194 Annual Striping Improvements Brandon/Andrew 0
421 Annual Sewer Improvements Brandon/Andrew 20 10 10 5 365 689 Clark Building Renovations Saad/Karla 20 5 5 360
109 Utility Box Wrappings Saad/Karla 10 10 70
105 Annual Street Improvements Heecheol/Briana 10 5
695 Parking Lot A Improvements Heecheol/Briana
603 South Park Slope and Irrigation Repairs Brandon/Magvern 10 5 5 270 111 Gateway and Wayfinding Signs Assessment Joe/Brandon/Kristian 60 50 40 40 30 20 490 630 Community Center Gas Repair John O /Josh 50 50 30 30 10 5 5 245 633 Base 3 Electrical Improvements John O /Josh 40 35 30 10 5 5 235 619 Kelly Court Renovations Saad/Laney/Magvern 30 30 60 60 50 20 15 5 5 415 164 Hermosa Avenue Green Street Heecheol/Briana 30 40 40 40 40 30 20 15 10 5 340 699 Parking Structure (Lot C) Improvements - Phase 1 Saad/Karla 10 75 80 65 60 30 25 15 10 500 114 Greenwich Village North Undergrounding (NEW) Brandon/Briana 60 60 60 60 60 60 60 60 60 60 60 60 15 10 5 5 895 626 CDBG Sidewalk Improvements (NEW) Saad/Magvern 50 40 25 10 15 50 40 10 5 5 285 685 Real Time Crime Center Brandon 20 20 20 20 20 25 25 25 25 25 25 25 15 10 5 5 430 107 Slurry Seal (NEW) Heecheol/Magvern 50 30 15 15 10 30 80 75 10 5 5 345 504 Playground Equipment Replacement Project (NEW) John O 5 15 15 15 25 40 30 20 20 10 5 5 205 611 Parking Structure (Lot C) Improvements - Phase 2 (NEW) John O/Karla/Saad 5 10 10 25 25 25 20 20 25 25 60 60 60 60 10 5 5 450 106 Annual Streets Improvements (NEW) Heecheol/Kristian 15 70 80 80 80 60 50 30 20 35 35 60 60 60 60 60 50 15 10 5 5 970 113 City Wide Multi-Space Meters Deployment Ken/Brandon 10 10 10 15 15 20 30 30 30 40 25 20 15 20 20 20 20 10 5 365 623 Pier Structural Repairs John O/Joe/Brandon/Magvern 20 20 20 25 40 40 40 40 25 20 20 20 30 70 70 70 70 70 70 70 30 20 15 10 1160 423 Annual Sewer Improvements Brandon/Andrew 20 20 20 40 60 60 60 60 60 60 30 15 15 40 80 80 80 80 80 80 75 20 10 5 5 1175 635 Community Center Windows (NEW) John O/Saad 25 15 50 50 40 40 40 40 40 45 45 15 15 10 30 60 60 60 60 60 20 15 15 5 910 615 New Corporate Yard Facilities John O / Saad / Karla 90 90 90 90 90 100 100 140 140 140 140 140 140 140 140 140 120 120 120 120 140 150 180 160 160 160 160 160 160 160 160 160 160 40 4840 115 City Sidewalk Improvements (NEW) Heecheol/Karla 20 20 20 40 40 40 40 40 40 20 10 10 20 30 30 30 30 10 5 5 500 625 City Wide ADA Improvements Heecheol/Karla 20 20 25 40 40 40 40 40 40 20 10 10 20 30 30 30 30 10 5 5 505 618 Tsunami Siren Moe/ 20 20 20 20 20 20 20 20 10 30 25 25 25 15 5 5 300 610 Fort Lots-O-Fun Wall and Gate Improvements 20 20 40 40 40 40 30 20 20 30 70 70 70 60 25 10 5 610 102 Bus Stop Improvements PHASE II Brandon/Andrew 10 15 30 40 70 80 80 80 50 50 50 50 50 50 40 30 30 30 100 100 100 80 80 80 30 20 10 5 193 Pedestrian Crossing Safety Improvements PHASE II Brandon/Andrew 417 Annual Storm Drain Improvements Heecheol/PM? 20 25 30 30 80 80 50 40 40 40 40 40 40 40 40 20 30 100 80 90 80 80 80 40 20 10 1265 143 PCH Mobility Improvement Project PHASE II Joe/Brandon 10 15 15 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 1000 1980 438 Stormwater Dry Wells Assessment Heecheol 20 20 20 20 20 20 20 20 20 20 20 40 40 40 40 40 40 30 30 40 40 600 1220 621 Comprehensive Downtown Lighting Design 20 20 20 40 35 30 30 30 30 50 60 365 TBD FUTURE ANNUAL PAVING PROJECTS 25 70 70 70 70 40 40 20 40 40 80 80 80 80 100 905 TBD FUTURE CDBG PROJECTS 20 40 40 25 10 15 50 40 15 10 5 5 275 TBD FUTURE ANNUAL ADA PROJECT 20 40 20 40 40 40 40 40 40 20 20 20 150 530 TBD FUTURE ANNUAL SIDEWALK PROJECTS 20 40 20 40 40 40 40 40 40 40 20 40 350 770 TBD FUTURE PIER DECK REPAIRS 20 20 20 40 40 40 40 40 40 40 40 40 40 600 1060 Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Hours Needed 680 730 735 700 695 730 730 720 675 685 695 755 715 740 730 690 665 650 575 575 520 540 595 605 720 670 625 565 615 600 515 420 385 270 Full Staff Capacity (Hours) 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 Projected Staff Capacity 637.2 637.2 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 Availability (Deficit) - Full Staff 28 (22) (27) 8 13 (22) (22) (12) 33 23 13 (47) (7) (32) (22) 18 43 58 133 133 188 168 113 103 (12) 38 83 143 93 108 193 288 323 438 Availability (Deficit) - Current Staff (Hours) (43) (93) (27) 8 13 (22) (22) (12) 33 23 13 (47) (7) (32) (22) 18 43 58 133 133 188 168 113 103 (12) 38 83 143 93 108 193 288 323 438 Assumptions: Legend:

Administrative staff is available to assist engineers with tasks such as making copies, answering phones, preparing invoices and contracts, etc. Preparation of request for proposals or on-call task order.

PW engineers manage consultant design teams, oversee construction, write staff reports, develop RFPs, etc. Evaluation, conceptual design, or final design. 1700 hours total annual availability per engineer (2080 hours minus holidays, vacation, and sick time). Advertisement for construction (bid document preparation, advertisement, bid review, award at City Council, contract execution).

Construction
Project close out, including final invoicing, documentaion, reporting to grant agencies.

Fixed schedule due to public safety need, grant/funding timeline, or regulatory requirements.

COMPLETE
424 Annual Storm Drain Improvements (Bard Street) Heecheol/Briana 617 Civic Center Charging Stations Heecheol/Magvern
605 City Facilities Condition and Needs Assessment Joe
Q4
Full staffing assumes 10 engineers average approximately 50% of availability for CIPs (0.5*1700)/12 = 70.8 hours monthly per engineer, therefore 708 hours total monthly availability for CIP work in the engineering team. Current staffing levels in September 2025 are 9 (or 90%). This schedule assumes reaching full staffing levels (100%) by Nov 2025. Actual schedules are subject to change. Depending on staffing.

Q3 Q4 Q1 Q2 Q3 Q1 Q2 Q3 Q4
1440
FY 25-26 FY 26-27 FY 27-28
Q1 Q2
420
Total
95 Engineering Labor Est. (Hours)
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
FY 27-28
Q1 Q2 Q3 Q4 Beyond
CIP
No. Project Name
FY 25-26 FY 26-27

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City of Hermosa Beach | Page 1 of 2
Meeting Date: September 30, 2025
Staff Report No. 25-PW-061
Honorable Mayor and Members of the Hermosa Beach City Council

APPROVAL OF FOURTH AMENDMENT TO PROFESSIONAL SERVICES

AGREEMENT FOR ON-CALL ARCHITECTURAL SERVICES BETWEEN

WESTGROUP DESIGNS AND THE CITY OF HERMOSA BEACH
(Public Works Director Joe SanClemente)
Recommended Action:

Staff recommends City Council:

1. Approve the proposed fourth amendment to agreement with Westgroup Designs, Inc. to provide on-call architectural services extending the term to October 11, 2026; and

2. Authorize the City Manager to execute the proposed amendment, approve minor modifications if necessary, and execute all related documents, with the City Clerk attesting the agreement subject to approval by the City Attorney.

Executive Summary:

At its October 10, 2019, meeting, City Council awarded a professional services agreement to Westgroup Designs, Inc. to provide on-call architectural design services.

The term for this agreement is currently set to expire on October 11, 2025. Staff requests approval of the proposed amendment to extend the term of the agreement to October 11, 2026 to ensure completion of ongoing work efforts with Westgroup Designs, Inc. in support of the Capital Improvement Program (CIP).

Background:

The Public Works Department relies on third-party professionals to provide architectural design services in support of the CIP and facilities operations. On October 10, 2019, the City Council approved an award for a professional services agreement to Westgroup Designs, Inc. to provide on-call architectural services to the City of Hermosa Beach. The term for this agreement is currently set to expire on October 11, 2025. The contract has previously been extended; however, further extension of the term of the agreement requires Council approval.

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City of Hermosa Beach | Page 2 of 2
Past Council Actions
Meeting Date Description
October 10, 2019 City Council awarded a Professional Services Agreement to Westgroup Designs, Inc.

Discussion:

Staff requests approval of the proposed amendment to extend the term of the agreement to October 11, 2026, to ensure completion of ongoing work efforts with Westgroup Designs. Westgroup Designs, Inc. is currently providing on-call architectural construction support services for CIP 633 – Base 3 Electrical Repairs and preliminary design work for CIP 635 – Community Center Windows. Staff requires the services of Westgroup Design, Inc., the designer of record, to provide ongoing construction support services for Base 3 in the event there are requests for information (RFIs) requiring specialized assistance or other unanticipated issues identified during construction. Completion of the ongoing preliminary assessment work for the Community Center is critical to advancing CIP 635 in a timely manner.

The additional one-year time extension will be sufficient to complete the ongoing tasks.

In the meantime, staff has advertised a new Request for Qualifications (RFQ) for on-call architectural services to handle future work efforts; however, those future contracts remain subject to Council approval, will not be ready in time to address the current needs.

Fiscal Impact:

There is no fiscal impact associated with the recommended action.

Attachments:

1. Professional Services agreement with Westgroup Designs, Inc.

2. First Amendment to the Agreement with Westgroup Designs, Inc.

3. Second Amendment to the Agreement with Westgroup Designs, Inc.

4. Third Amendment to the Agreement with Westgroup Designs, Inc.

5. Proposed Fourth Amendment to the Agreement with Westgroup Designs, Inc.

Respectfully Submitted by: Michael Dell’Amico, Management Analyst Concur: Joe SanClemente, Public Works Director
Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager

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35. DISCLOSURE REQUIRED. (City and Consultant initials required at the following paragraph)
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a "consultant" for the purpose of the California Political Reform Act because Consultant's duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18701(a) (2) (A) and is otherwise not serving in staff capacity in accordance '\7\if?n�Ci� Conflict oflnterest Code.

City Initials �- 1 Consultant Initials�
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH CONSULTANT
May�
ATTEST:

Taxpayer ID No.

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FIRST AMENDMENT TO AGREEMENT FOR ON-CALL ARCHITECTURAL

SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND WESTGROUP DESIGNS TO EXTEND THE CONTRACT ONE YEAR.

This First Amendment to the Agreement for Architectural Services (“First Amendment”) is entered into by and between the City of Hermosa Beach, a municipal corporation (“City”) and Westgroup Designs (“Contractor”) as of October 11, 2022.

RECITALS
A. City and Contractor are parties to an Agreement dated October 11, 2019 (the “Agreement”) by which City engaged Contractor to provide architectural services to the City.

B. City and Contractor now desire to amend the Agreement in order to extend the contract term for one year.

NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows:

1. Section 7 of the Agreement is amended to read as follows:

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire October 10, 2023 unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing by mutual agreement as necessary to complete the project.

Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect.

CITY OF HERMOSA BEACH CONSULTANT
Suja Lowenthal, City Manager Westgroup Designs
ATTEST: APPROVED AS TO FORM:

Myra Maravilla, City Clerk Patrick Donegan, City Attorney - Parisima Hassani - CEO
DocuSign Envelope ID: 3B93A44B-4828-4CAA-9D48-0EE9F24D96E7

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SECOND AMENDMENT TO AGREEMENT FOR ON-CALL ARCHITECTURAL

SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND WESTGROUP

DESIGNS TO EXTEND THE CONTRACT ONE YEAR
This Second Amendment to the Agreement for Architectural Services (“Second Amendment”) is entered into by and between the City of Hermosa Beach, a municipal corporation (“City”) and Westgroup Designs (“Contractor”) as of October 11, 2023.

RECITALS
A. City and Contractor are parties to an Agreement dated October 11, 2019 (the “Agreement”) by which City engaged Contractor to provide architectural services to the City.

B. City and Contractor now desire to amend the Agreement in order to extend the term of the Agreement to expire on October 11, 2024.

NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows:

1. Section 7 of the Agreement is amended to read as follows:

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on October 11, 2024, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing by mutual agreement as necessary to complete the project.

Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect.

CITY OF HERMOSA BEACH CONSULTANT
________________________________ _______________________________ Suja Lowenthal, City Manager Parisima Hassani - CEO
ATTEST: APPROVED AS TO FORM:
_________________________________ ____________________________________ Myra Maravilla, City Clerk Patrick Donegan, City Attorney DocuSign Envelope ID: 242EA7BF-4D18-4E86-927C-BAF2A0DECB8C

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THIRD AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES TO

PROVIDE ON-CALL ARCHITECTURAL SERVICES BETWEEN THE CITY OF

HERMOSA BEACH AND WESTGROUP DESIGNS
This Third Amendment to the Agreement for Professional Services to provide On-Call Architectural Services (“Third Amendment”) is entered into by and between the City of Hermosa Beach, a municipal corporation (“City”) and Westgroup Designs (“CONSULTANT”) as of October 11, 2024.

RECITALS
A. City and Consultant are parties to an Agreement dated October 11, 2019 (the “Agreement”) by which City engaged Consultant to provide architectural consulting services to the City.

B. City and Consultant now desire to amend the Agreement in order to extend the term of the Agreement to expire on October 11, 2025.

NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows:

1. Section 7 of the Agreement is amended to read as follows:

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on October 11, 2025, unless earlier termination occurs in accordance with the Agreement, or this Agreement is extended in writing by both parties.

Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect.

CITY OF HERMOSA BEACH CONSULTANT
________________________________ _______________________________ Suja Lowenthal, City Manager Parisima Hassani, CEO
ATTEST: APPROVED AS TO FORM:
_________________________________ ____________________________________ Myra Maravilla, City Clerk Patrick Donegan, City Attorney Docusign Envelope ID: BA56AEB9-4343-4DE3-8949-3F553011D8C8

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99999.92017\44176210.1

FOURTH AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES TO PROVIDE

ON-CALL ARCHITECTURAL SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND

WESTGROUP DESIGNS
This Fourth Amendment to the Agreement for Professional Services to Provide On-Call Architectural Services is entered into by and between the City of Hermosa Beach, a municipal corporation (“City”) and Westgroup Designs (“CONSULTANT”) as of October 11, 2025.

RECITALS
A. City and Consultant are parties to an Agreement dated October 10, 2019 (the “Agreement”) by which City engaged Consultant to provide architectural consulting services to the City.

B. The Consultant continues to perform authorized work for the City, in accordance with Section 4 of the original Agreement, and the City desires to maintain the Consultant’s services to retain internal knowledge and consistency on ongoing projects until all authorized work is completed.

C. The First Amendment to the Agreement, executed on October 11, 2022, extended the term to October 10, 2023.

D. The Second Amendment to the Agreement, executed on October 11, 2023, extended the term to October 11, 2024.

E. The Third Amendment to the Agreement, executed on October 11, 2024, extended the term to October 11, 2025.

F. City and Consultant now desire to amend the Agreement in order to extend the term of the Agreement to expire on October 11, 2026.

NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows:

1. Section 7 of the Agreement is amended to read as follows:

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on October 11, 2026, unless earlier termination occurs in accordance with the Agreement, or this Agreement is extended in writing by both parties.

Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect.

Page 1020 of 1878 ends

99999.92017\44176210.1

CONSULTANT
___________________________________
Parisima Hassani, CEO

CITY OF HERMOSA BEACH
______________________________________
Steve Napolitano, Interim City Manager
ATTEST:
_____________________________________
Myra Maravilla, City Clerk
APPROVED AS TO FORM:
__________________________________
Jason Baltimore, Interim City Attorney

Page 1021 of 1878 ends

City of Hermosa Beach | Page 1 of 4
Meeting Date: September 30, 2025
Staff Report No. 25-CMO-063
Honorable Mayor and Members of the Hermosa Beach City Council

LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY REPORT FOR JUNE 2025
(Emergency Management Coordinator Maurice Wright)
Recommended Action:

Staff recommends City Council receive and file the June 2025 Fire and Ambulance monthly report.

Executive Summary:

City departments generate monthly reports to provide a snapshot of activities performed each month. Prior to the transition of fire and ambulance transport services to the County of Los Angeles, the Hermosa Beach Fire Department developed monthly response reports. After the transition, the monthly report was updated to include Los Angeles County Fire Department (LACoFD) and McCormick Ambulance information and continues to be uploaded to the website. The following report provides details regarding services provided for the month of June 2025.

Background:

At the February 11, 2020 Council meeting, City Council requested monthly reports on the City Council agenda under consent calendar. Monthly reports began to appear commencing with the July 14, 2020 City Council agenda. The enclosed report reflects the services for June 2025.

Council Actions
Meeting Date Description
February 11, 2020 City Council requested monthly reports on the City Council agenda under consent calendar.

July 14, 2020 Monthly reports began on City Council consent agenda.

Page 1022 of 1878 ends

City of Hermosa Beach | Page 2 of 4
Discussion:

The June 2025 monthly report provides an overview of services provided by LACoFD and McCormick Ambulance (Attachment—June 2025 LACoFD and McCormick Ambulance Monthly Report).

Los Angeles County Fire Department (LACoFD)
LACoFD and McCormick Ambulance work together to provide emergency medical services (EMS) to the Hermosa Beach community. LACoFD has two apparatus stationed at Station 100 including one assessment engine (Engine 100) staffed with a Fire Captain, a Fire Engineer, and a Firefighter Paramedic; and a paramedic squad (Squad 100) staffed with two Firefighter Paramedics. The paramedic squad (Squad 100) only responds to calls for service exclusively within the City of Hermosa Beach. It does not provide mutual aid, thereby remaining available for calls within Hermosa Beach.

Each LACoFD apparatus has the capability to provide basic emergency medical care known as Basic Life Support (BLS) to medical patients. In addition, the paramedic squad has advanced equipment, including medications, and responds from within the City to address Advanced Life Support (ALS) calls, such as a stroke or heart attack.

McCormick Ambulance is one of the emergency medical transport companies within Los Angeles County. LACoFD does not conduct patient transport; therefore, unincorporated areas are included in the fire department transport contracts with various providers.

Contract cities are responsible for negotiating and contracting with a medical transport provider for their community. Within the South Bay, many of the cities have contracted with McCormick Ambulance to conduct emergency medical transportation including the City of Hermosa Beach.

When LACoFD is dispatched, McCormick Ambulance is also dispatched as the City’s emergency medical transportation provider. LACoFD provides life-saving medical care on scene and continues ALS level care as the patient is transported to a local hospital. In the case of a BLS level call, monitoring and care are safely provided by one of the two Emergency Medical Technicians (EMTs) assigned to the responding ambulance.

LACoFD follows industry standards developed by the National Fire Protection Association (NFPA), which outlines call transfer times and total response times. The NFPA standard for call transfer time is that each call will be answered within 60 seconds 90 percent of the time. Additionally, responding units are to be enroute within 60 seconds for EMS related calls and 80 seconds for structure fire calls. NFPA further stipulates that for EMS calls, responding units must arrive on scene within 8 minutes and 59 seconds 90 percent of the time.

Page 1023 of 1878 ends

City of Hermosa Beach | Page 3 of 4
The June 2025 call transfer report provided by LACoFD indicates that there were no calls with a transfer time longer than the NFPA standard. Staff is working with LACoFD to incorporate the South Bay Regional Public Communications Authority (RCC) call transfer time data, currently provided semi-annually, into the monthly reports. The RCC call transfer data provides information regarding each call for service from the time that the call first comes into the 9-1-1 system to the time that it is transferred to LACoFD.

McCormick Ambulance
McCormick Ambulances are staffed by two EMTs who can provide and transport BLS patients independently and, with the support of LACoFD paramedics riding in the ambulance, can also transport ALS patients.

In June 2025, McCormick Ambulance responded to 79 calls for services within the City of Hermosa Beach. The June 2025 report indicated that three calls resulted in delayed Code 3 responses.A Code 3 response is one where the responding emergency units are driving with lights and sirens to a presumed life-threatening emergency, which is typically classified as an ALS call. According to the McCormick Ambulance contract, “response time must not exceed eight (8) minutes, fifty-nine (59) seconds” for a Code 3 incident. Of the three delayed Code 3 calls, the average response time was elven (11) minutes, thirtysix (36) seconds with the longest single response time at thirteen (13) minutes, forty-five (45) seconds.

There was one delayed Code 2 responses in June 2025. A Code 2 response is one where the responding emergency units are driving with lights and sirens to an emergency classified as a basic life support or BLS call. According to the McCormick Ambulance contract, “response time must not exceed fifteen (15) minutes, zero (0) seconds” for a Code 2 incident. The one delayed Code 2 call, the response time was seventeen (17) minutes, twenty (20) seconds.

Staff reviewed the June 2025 McCormick Ambulance monthly report. The following outlines the reasons for the delayed responses:
 Distance: (1) The responding crew encountered heavy traffic along the route.  Multiple Calls: (3) The dispatch center received multiple calls at the same time; McCormick Ambulance demonstrates a continuous effort to detect and correct service level performance deficiencies by identifying the reason for delayed response times, issuing personnel performance notices when mandatory response requirements are not met and releasing personnel upon continued performance issues. McCormick Ambulance also provides training and continuing education to staff to improve skills and service delivery.

Page 1024 of 1878 ends

City of Hermosa Beach | Page 4 of 4
Although the emergency medical transport units arrived on scene within the allowable timeframe for 75 calls in June 2025, patients were provided timely life-saving emergency medical care on scene by Los Angeles County Fire Department paramedics. When LACoFD arrives on scene, it takes paramedics 5 to 10 minutes to conduct the required treatment protocols prior to commencing transport with McCormick Ambulance. During the patient treatment phase, the requested ambulance is typically on scene waiting for the paramedics to complete their treatment protocols even if the ambulance response is delayed. Los Angeles County Fire Department and McCormick Ambulance are committed to providing excellent emergency medical care, customer service, and response to the residents and visitors of Hermosa Beach.

Fiscal Impact:

Fire and ambulance services are contracted and accounted for during the annual budget process.

Attachment:

Fire and Ambulance Monthly Report—June 2025
Respectfully Submitted by: Maurice Wright, Emergency Management Coordinator Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, Interim City Manager

Page 1025 of 1878 ends

DAY OF THE WEEK E100 S100 Total
Sunday 43 29 72
Monday 19 8 27
Tuesday 16 10 26
Wednesday 26 17 43
Thursday 20 12 32
Friday 21 11 32
Saturday 27 19 46
Grand Total* 172 106 278
Note:

Data based on Fireview report - apparatus YTD250630.
*Units responses in and outside the City of Hermosa Beach.

LOS ANGELES COUNTY FIRE DEPARTMENT

HERMOSA BEACH
FOR THE MONTH OF JUNE 2025

UNIT RESPONSES
0 5
10 15
20 25
30 35
40 45
50 E100
S100

Page 1026 of 1878 ends

E100 S100 Total

RESCUE, EMS
300 - Rescue, emergency medical call (EMS) call, other 25 16 41 14.75% 320 - Emergency medical service, other 3 2 5 1.80%
321 - EMS call, excluding vehicle accident with injury 82 76 158 56.83% 323 - Motor vehicle/pedestrian accident (MV Ped) 1 1 2 0.72% 324 - Motor vehicle accident with no injuries 1 1 2 0.72% RESCUE, EMS Total 112 96 208 74.82%

HAZARDOUS CONDITION
441 - Heat from short circuit (wiring), defective/worn 1 - 1 0.36% HAZARDOUS CONDITION Total 1 - 1 0.36%

GOOD INTENT CALL
600 - Good intent call, other 26 5 31 11.15%
611 - Dispatched & cancelled enroute 32 5 37 13.31%
GOOD INTENT CALL Total 58 10 68 24.47%

SPECIAL OR OTHER INCIDENT TYPE
900 - Special type of Incident, Other 1 - 1 0.36%
SPECIAL OR OTHER INCIDENT TYPE Total 1 - 1 0.36%
Grand Total 172 106 278 100.00%
Note:

Data based on Fireview report - apparatus YTD250630.
*Units responses in and outside the City of Hermosa Beach.

LOS ANGELES COUNTY FIRE DEPARTMENT

HERMOSA BEACH
FOR THE MONTH OF JUNE 2025
Incident Type

UNIT RESPONSES
Percentage

Page 1027 of 1878 ends

TIME OF THE DAY E100 S100 Total
00:00:00 TO 00:59:59 6 6 12
01:00:00 TO 01:59:59 2 2 4
02:00:00 TO 02:59:59 10 5 15
03:00:00 TO 03:59:59 1 1 2
04:00:00 TO 04:59:59 1 1 2
05:00:00 TO 05:59:59 7 4 11
06:00:00 TO 06:59:59 4 2 6
07:00:00 TO 07:59:59 6 2 8
08:00:00 TO 08:59:59 6 3 9
09:00:00 TO 09:59:59 6 5 11
10:00:00 TO 10:59:59 15 9 24
11:00:00 TO 11:59:59 10 7 17
12:00:00 TO 12:59:59 8 5 13
13:00:00 TO 13:59:59 11 8 19
14:00:00 TO 14:59:59 11 10 21
15:00:00 TO 15:59:59 11 8 19
16:00:00 TO 16:59:59 11 5 16
17:00:00 TO 17:59:59 7 4 11
18:00:00 TO 18:59:59 10 4 14
19:00:00 TO 19:59:59 3 2 5
20:00:00 TO 20:59:59 7 2 9
21:00:00 TO 21:59:59 6 3 9
22:00:00 TO 22:59:59 5 3 8
23:00:00 TO 23:59:59 8 5 13
Grand Total* 172 106 278
Note:

Data based on Fireview report - apparatus YTD250630.
*Units responses in and outside the City of Hermosa Beach.

LOS ANGELES COUNTY FIRE DEPARTMENT

HERMOSA BEACH
FOR THE MONTH OF JUNE 2025

UNIT RESPONSES
0 2
4 6
8 10
12 14
16 00:00:00 TO 00:59:5901:00:00 TO 01:59:5902:00:00 TO 02:59:5903:00:00 TO 03:59:5904:00:00 TO 04:59:5905:00:00 TO 05:59:5906:00:00 TO 06:59:5907:00:00 TO 07:59:5908:00:00 TO 08:59:5909:00:00 TO 09:59:5910:00:00 TO 10:59:5911:00:00 TO 11:59:5912:00:00 TO 12:59:5913:00:00 TO 13:59:5914:00:00 TO 14:59:5915:00:00 TO 15:59:5916:00:00 TO 16:59:5917:00:00 TO 17:59:5918:00:00 TO 18:59:5919:00:00 TO 19:59:5920:00:00 TO 20:59:5921:00:00 TO 21:59:5922:00:00 TO 22:59:5923:00:00 TO 23:59:59 E100
S100

Page 1028 of 1878 ends

Ad Hoc Report:

Name:

Report Date:

Description:

Seizure Date Seizure Time ALI City Answer Secs Call Type ID ALI Class 06/01/2025 08:42:10 HERMOSA BEACH 2 911 Calls RESD
06/01/2025 09:05:03 HERMOSA BEACH 2 911 Calls WPH2
06/01/2025 12:18:34 HERMOSA BEACH 31 911 Calls WPH2
06/01/2025 17:14:05 HERM BCH 15 911 Calls WPH2
06/01/2025 21:04:14 HERMOSA BEACH 2 911 Calls VOIP
06/02/2025 05:37:59 HERMOSA BEACH 2 911 Calls WPH2
06/02/2025 10:00:54 HERMOSA BEACH 2 911 Calls WPH2
06/02/2025 14:10:43 HERMOSA BEACH 2 911 Calls WPH2
06/02/2025 21:15:12 HERMOSA BEACH 2 911 Calls WPH2
06/04/2025 16:48:40 HERMOSA BEACH 2 911 Calls VOIP
06/05/2025 14:52:08 HERMOSA BEACH 2 911 Calls WPH2
06/06/2025 10:45:39 HERMOSA BEACH 2 911 Calls WPH2
06/06/2025 20:27:04 HERMOSA BEACH 2 911 Calls WPH2
06/07/2025 03:42:14 HERMOSA BEACH 2 911 Calls VOIP
06/07/2025 07:56:11 HERM BCH 2 911 Calls WPH2
06/07/2025 15:51:27 HERM BCH 2 911 Calls WPH2
06/08/2025 02:14:44 HERM BCH 2 911 Calls WPH2
06/08/2025 12:02:02 HERM BCH 2 911 Calls WPH2
06/08/2025 16:09:40 HERM BCH 2 911 Calls WPH2
06/08/2025 18:24:14 HERMOSA BEACH 2 911 Calls RESD
06/09/2025 05:45:42 HERMOSA BEACH 2 911 Calls WPH2
06/09/2025 06:52:39 HERMOSA BEACH 2 911 Calls VOIP
06/09/2025 13:07:46 HERMOSA BEACH 2 911 Calls VOIP
06/09/2025 18:19:08 HERMOSA BEACH 1 911 Calls WPH2
06/11/2025 08:25:23 HERMOSA BEACH 2 911 Calls WPH2
06/11/2025 10:23:38 HERMOSA BEACH 2 911 Calls VOIP
06/11/2025 14:30:03 HERM BCH 2 911 Calls WPH2
06/11/2025 18:33:41 HERM BCH 2 911 Calls WPH2
06/12/2025 02:09:04 HERMOSA BEACH 2 911 Calls RESD
06/12/2025 11:54:02 HERMOSA BEACH 2 911 Calls VOIP
06/12/2025 14:45:31 HERMOSA BEACH 2 911 Calls VOIP
06/13/2025 02:13:43 HERMOSA BEACH 2 911 Calls RESD
06/13/2025 15:43:11 HERMOSA BEACH 2 911 Calls WPH2
06/13/2025 15:43:40 HERM BCH 2 911 Calls WPH2
06/13/2025 15:43:54 HERMOSA BEACH 2 911 Calls WPH2
06/14/2025 00:45:56 HERMOSA BEACH 17 911 Calls WPH2
06/14/2025 11:49:48 HERMOSA BEACH 2 911 Calls VOIP
06/14/2025 16:30:50 HERM BCH 2 911 Calls WPH2
06/14/2025 17:41:50 HERMOSA BEACH 2 911 Calls WPH2
Hermosa Call Answer Time
07/01/2025 02:02:23
June 2025
Los Angeles County Fire

Page 1029 of 1878 ends

06/15/2025 00:37:23 HERM BCH 2 911 Calls WPH2
06/15/2025 05:07:45 HERMOSA BEACH 2 911 Calls VOIP
06/15/2025 06:31:58 HERMOSA BEACH 2 911 Calls VOIP
06/15/2025 22:19:58 HERMOSA BEACH 2 911 Calls WPH2
06/16/2025 12:10:58 HERMOSA BEACH 2 911 Calls WPH2
06/16/2025 12:17:32 HERM BCH 53 911 Calls WPH2
06/17/2025 17:41:02 HERMOSA BEACH 3 911 Calls WPH2
06/18/2025 06:50:09 HERMOSA BEACH 2 911 Calls WPH2
06/18/2025 06:50:22 HERM BCH 2 911 Calls WPH2
06/18/2025 09:34:28 HERMOSA BEACH 2 911 Calls RESD
06/18/2025 10:47:21 HERMOSA BEACH 2 911 Calls VOIP
06/18/2025 11:36:18 HERMOSA BEACH 2 911 Calls VOIP
06/19/2025 00:43:53 HERMOSA BEACH 2 911 Calls WPH2
06/19/2025 05:42:11 HERMOSA BEACH 2 911 Calls VOIP
06/19/2025 07:27:32 HERMOSA BEACH 2 911 Calls WPH2
06/19/2025 07:44:19 HERMOSA BEACH 2 911 Calls VOIP
06/19/2025 11:45:34 HERMOSA BEACH 2 911 Calls WPH2
06/19/2025 15:19:06 HERMOSA BEACH 2 911 Calls WPH2
06/20/2025 20:55:25 HERM BCH 2 911 Calls WPH2
06/20/2025 21:11:03 HERMOSA BEACH 2 911 Calls WPH2
06/21/2025 10:27:35 HERMOSA BEACH 2 911 Calls BUSN
06/21/2025 11:12:02 HERM BCH 2 911 Calls WPH2
06/21/2025 15:33:28 HERMOSA BEACH 2 911 Calls WPH2
06/21/2025 18:35:07 HERM BCH 2 911 Calls WPH2
06/21/2025 19:45:05 HMB 2 911 Calls WPH2
06/22/2025 02:02:13 HERM BCH 2 911 Calls WPH2
06/24/2025 02:26:03 HMB 2 911 Calls WPH2
06/24/2025 10:32:41 HERMOSA BEACH 2 911 Calls VOIP
06/24/2025 16:59:20 HERM BCH 2 911 Calls WPH2
06/24/2025 16:59:47 HERM BCH 2 911 Calls WPH2
06/25/2025 02:08:17 HMB 2 911 Calls WPH2
06/25/2025 09:37:30 HERM BCH 2 911 Calls WPH2
06/25/2025 15:27:31 HERM BCH 2 911 Calls WPH2
06/26/2025 11:07:17 HERM BCH 2 911 Calls WPH2
06/26/2025 13:24:29 HERMOSA BEACH 2 911 Calls VOIP
06/26/2025 13:45:28 HERMOSA BEACH 2 911 Calls VOIP
06/26/2025 13:45:42 HERM BCH 1 911 Calls WPH2
06/27/2025 06:52:27 HERMOSA BEACH 2 911 Calls RESD
06/27/2025 12:06:16 HERMOSA BEACH 2 911 Calls WPH2
06/27/2025 23:34:01 HERM BCH 3 911 Calls WPH2
06/28/2025 08:37:41 HERM BCH 2 911 Calls WPH2
06/28/2025 09:46:43 HERMOSA BEACH 2 911 Calls WPH2
06/28/2025 13:53:08 HERM BCH 2 911 Calls WPH2
06/28/2025 15:14:03 HERM BCH 2 911 Calls WPH2
06/28/2025 22:48:31 HERM BCH 2 911 Calls WPH2
06/29/2025 00:35:36 HERMOSA BEACH 2 911 Calls WPH2
06/29/2025 00:39:16 HERMOSA BEACH 3 911 Calls WPH2

Page 1030 of 1878 ends

06/29/2025 10:53:59 HERMOSA BEACH 16 911 Calls VOIP
06/29/2025 12:28:16 HERM BCH 2 911 Calls WPH2
06/29/2025 14:09:01 HERMOSA BEACH 2 911 Calls WPH2
06/29/2025 14:10:49 HERM BCH 2 911 Calls WPH2
06/29/2025 18:35:56 HERM BCH 2 911 Calls WPH2
06/30/2025 18:52:59 HERMOSA BEACH 2 911 Calls VOIP
Average Call Answer Time (seconds) 3

Page 1031 of 1878 ends

Type of Incidents
Number of EMS
Incidents
300 - Rescue, emergency medical call (EMS) call, other 28 320 - Emergency medical service, other 3
321 - EMS call, excluding vehicle accident with injury 84 323 - Motor vehicle/pedestrian accident (MV Ped) 1
324 - Motor vehicle accident with no injuries 1
Grand Total* 117
Percentage response time within 8 minutes and 59 seconds: 115/117

98.29%
* Total EMS incidents within the City of Hermosa Beach. Reflects the first arriving units (excluding lifeguard units) on-scene.

Data based on Fireview report - apparatus 06302025
Records meeting the following criteria are excluded:

1. Unit did not arrive and/or On Scene (arrival) Time is null

2. On Scene (arrival) Time = Clear Time

3. Apparatus Action <> 93 - Cancelled En Route

LOS ANGELES COUNTY FIRE DEPARTMENT

CITY OF HERMOSA BEACH
EMERGENCY MEDICAL SERVICES (EMS) CALLS - JUNE 2025

Page 1032 of 1878 ends

McCormick Ambulance
June 2025
Total Number of Dispatched Calls
Dispatched Calls Totals
Transported 79
Canceled 52
Grand Total 131
60%
40%
Transports Cancels

Page 1033 of 1878 ends

McCormick Ambulance
June 2025
Calls Per Day of the Week
Day of the
Week
Completed Canceled Total
Sunday 18 17 35
Monday 7 7 14
Tuesday 7 3 10
Wednesday 10 9 19
Thursday 12 5 17
Friday 10 4 14
Saturday 15 7 22
Calls Total 79 52 131
0 2
4 6
8 10
12 14
16 18
20 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Transports Cancels

Page 1034 of 1878 ends

McCormick Ambulance
June 2025
Calls by Time of Day
Time of Day Calls
00:00:00 to 00:59:59 3
01:00:00 to 01:59:59 0
02:00:00 to 02:59:59 3
03:00:00 to 03:59:59 1
04:00:00 to 04:59:59 1
05:00:00 to 05:59:59 4
06:00:00 to 06:59:59 1
07:00:00 to 07:59:59 3
08:00:00 to 08:59:59 2
09:00:00 to 09:59:59 2
10:00:00 to 10:59:59 8
11:00:00 to 11:59:59 4
12:00:00 to 12:59:59 4
13:00:00 to 13:59:59 3
14:00:00 to 14:59:59 9
15:00:00 to 15:59:59 5
16:00:00 to 16:59:59 3
17:00:00 to 17:59:59 3
18:00:00 to 18:59:59 6
19:00:00 to 19:59:59 2
20:00:00 to 20:59:59 1
21:00:00 to 21:59:59 3
22:00:00 to 22:59:59 5
23:00:00 to 23:59:59 3
Total Calls 79

Page 1035 of 1878 ends

McCormick Ambulance
June 2025
Calls by Time of Day
0 1
2 3
4 5
6 7
8 9
10

Page 1036 of 1878 ends

McCormick Ambulance
June 2025
Responses by Code
Within Allowable
Time
Delayed
Response Total
Code 3:

Response Time of
8:59 or less
17 3 20
Code 2:

Response Time of
15:00 or less
58 1 59
Canceled 52
Total Responses 75 4 131

Page 1037 of 1878 ends

City of Hermosa Beach | Page 1 of 4
Meeting Date: September 30, 2025
Staff Report No. 25-CMO-064
Honorable Mayor and Members of the Hermosa Beach City Council

LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY REPORT FOR JULY 2025
(Emergency Management Coordinator Maurice Wright)
Recommended Action:

Staff recommends City Council receive and file the July 2025 Fire and Ambulance monthly report.

Executive Summary:

Background:

Council Actions
Meeting Date Description
February 11, 2020 City Council requested monthly reports on the City Council agenda under consent calendar.

July 14, 2020 Monthly reports began on City Council consent agenda.

Page 1038 of 1878 ends

City of Hermosa Beach | Page 2 of 4
Discussion:

The July 2025 monthly report provides an overview of services provided by LACoFD and McCormick Ambulance (Attachment—July 2025 LACoFD and McCormick Ambulance Monthly Report).

Page 1039 of 1878 ends

City of Hermosa Beach | Page 3 of 4
The July 2025 call transfer report provided by LACoFD indicates that there were no calls with a transfer time longer than the NFPA standard. Staff is working with LACoFD to incorporate the South Bay Regional Public Communications Authority (RCC) call transfer time data, currently provided semi-annually, into the monthly reports. The RCC call transfer data provides information regarding each call for service from the time that the call first comes into the 9-1-1 system to the time that it is transferred to LACoFD.

In July 2025, McCormick Ambulance responded to 89 calls for services within the City of Hermosa Beach. The July 2025 report indicated that four calls resulted in delayed Code 3 responses.A Code 3 response is one where the responding emergency units are driving with lights and sirens to a presumed life-threatening emergency, which is typically classified as an ALS call. According to the McCormick Ambulance contract, “response time must not exceed eight (8) minutes, fifty-nine (59) seconds” for a Code 3 incident. Of the four delayed Code 3 calls, the average response time was ten (10) minutes, four (4) seconds with the longest single response time at eleven (11) minutes, one (1) seconds.

There were no delayed Code 2 responses in July 2025. A Code 2 response is one where the responding emergency units are driving with lights and sirens to an emergency classified as a basic life support or BLS call. According to the McCormick Ambulance contract, “response time must not exceed fifteen (15) minutes, zero (0) seconds” for a Code 2 incident.

Staff reviewed the July 2025 McCormick Ambulance monthly report. The following outlines the reasons for the delayed responses:
 Distance: (1) The responding crew encountered heavy traffic along the route  Multiple Calls: (2) The dispatch center received multiple calls at the same time  Crew Error: (1) The crew initially responded to the wrong location McCormick Ambulance demonstrates a continuous effort to detect and correct service level performance deficiencies by identifying the reason for delayed response times, issuing personnel performance notices when mandatory response requirements are not met and releasing personnel upon continued performance issues. McCormick Ambulance also provides training and continuing education to staff to improve skills and service delivery.

Although the emergency medical transport units arrived on scene within the allowable timeframe for 85 calls in July 2025, patients were provided timely life-saving emergency

Page 1040 of 1878 ends

City of Hermosa Beach | Page 4 of 4
medical care on scene by Los Angeles County Fire Department paramedics. When LACoFD arrives on scene, it takes paramedics 5 to 10 minutes to conduct the required treatment protocols prior to commencing transport with McCormick Ambulance. During the patient treatment phase, the requested ambulance is typically on scene waiting for the paramedics to complete their treatment protocols even if the ambulance response is delayed. Los Angeles County Fire Department and McCormick Ambulance are committed to providing excellent emergency medical care, customer service, and response to the residents and visitors of Hermosa Beach.

Fiscal Impact:

Fire and ambulance services are contracted and accounted for during the annual budget process.

Attachment:

Fire and Ambulance Monthly Report—July 2025
Respectfully Submitted by: Maurice Wright, Emergency Management Coordinator Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, Interim City Manager

Page 1041 of 1878 ends

DAY OF THE WEEK E100 S100 Total
Sunday 27 17 44
Monday 17 11 28
Tuesday 17 9 26
Wednesday 24 16 40
Thursday 27 18 45
Friday 31 19 50
Saturday 30 16 46
Grand Total* 173 106 279
Note:

Data based on Fireview report - apparatus YTD250731.
*Units responses in and outside the City of Hermosa Beach.

LOS ANGELES COUNTY FIRE DEPARTMENT

HERMOSA BEACH
FOR THE MONTH OF JULY 2025

UNIT RESPONSES
0 5
10 15
20 25
30 35
E100
S100
8/21/2025

Page 1042 of 1878 ends

E100 S100 Total

RESCUE, EMS
300 - Rescue, emergency medical call (EMS) call, other 14 14 28 10.04% 321 - EMS call, excluding vehicle accident with injury 94 84 178 63.80% 322 - Vehicle accident with injuries 1 0 1 0.36%
324 - Motor vehicle accident with no injuries 1 1 2 0.72% RESCUE, EMS Total 110 99 209 74.91%

HAZARDOUS CONDITION
531 - Smoke or odor removal 1 1 2 0.72%
HAZARDOUS CONDITION Total 1 1 2 0.72%

GOOD INTENT CALL
600 - Good intent call, other 21 3 24 8.60%
611 - Dispatched & cancelled enroute 41 3 44 15.77%
GOOD INTENT CALL Total 62 6 68 24.37%
Grand Total 173 106 279 100.00%
Note:

Data based on Fireview report - apparatus YTD250731.
*Units responses in and outside the City of Hermosa Beach.

LOS ANGELES COUNTY FIRE DEPARTMENT

HERMOSA BEACH
FOR THE MONTH OF JULY 2025
Incident Type

UNIT RESPONSES
Percentage
8/21/2025

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TIME OF THE DAY E100 S100 Total
00:00:00 TO 00:59:59 3 2 5
01:00:00 TO 01:59:59 5 3 8
02:00:00 TO 02:59:59 4 3 7
03:00:00 TO 03:59:59 3 1 4
04:00:00 TO 04:59:59 2 1 3
05:00:00 TO 05:59:59 2 2
06:00:00 TO 06:59:59 6 3 9
07:00:00 TO 07:59:59 7 1 8
08:00:00 TO 08:59:59 6 4 10
09:00:00 TO 09:59:59 12 9 21
10:00:00 TO 10:59:59 11 8 19
11:00:00 TO 11:59:59 12 6 18
12:00:00 TO 12:59:59 6 5 11
13:00:00 TO 13:59:59 8 6 14
14:00:00 TO 14:59:59 12 7 19
15:00:00 TO 15:59:59 9 6 15
16:00:00 TO 16:59:59 15 10 25
17:00:00 TO 17:59:59 8 5 13
18:00:00 TO 18:59:59 7 5 12
19:00:00 TO 19:59:59 12 9 21
20:00:00 TO 20:59:59 6 4 10
21:00:00 TO 21:59:59 7 2 9
22:00:00 TO 22:59:59 4 2 6
23:00:00 TO 23:59:59 6 4 10
Grand Total* 173 106 279
Note:

Data based on Fireview report - apparatus YTD250731.
*Units responses in and outside the City of Hermosa Beach.

LOS ANGELES COUNTY FIRE DEPARTMENT

HERMOSA BEACH
FOR THE MONTH OF JULY 2025

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Ad Hoc Report:

Name:

Report Date:

Description:

Seizure Date Seizure Time ALI City Answer Secs Call Type IDALI Class 07/01/2025 16:28:20 HERMOSA BEACH 2 911 Calls VOIP
07/01/2025 16:33:51 HERMOSA BEACH 1 911 Calls VOIP
07/02/2025 02:17:50 HERM BCH 2 911 Calls WPH2
07/02/2025 06:10:01 HMB 2 911 Calls WPH2
07/02/2025 12:33:37 HERM BCH 2 911 Calls WPH2
07/02/2025 12:53:20 HERM BCH 2 911 Calls WPH2
07/02/2025 19:10:22 HERMOSA BEACH 2 911 Calls WPH2
07/03/2025 19:09:11 HERM BCH 2 911 Calls WPH2
07/04/2025 09:24:50 HERM BCH 2 911 Calls WPH2
07/04/2025 10:19:33 HERMOSA BEACH 2 911 Calls WPH2
07/04/2025 10:19:49 HERMOSA BEACH 2 911 Calls WPH2
07/04/2025 14:51:33 HERMOSA BEACH 2 911 Calls WPH2
07/04/2025 15:53:00 HERMOSA BEACH 2 911 Calls WPH2
07/04/2025 16:55:35 HERM BCH 2 911 Calls WPH2
07/04/2025 17:04:01 HERMOSA BEACH 2 911 Calls WPH2
07/04/2025 20:07:35 HERMOSA BEACH 2 911 Calls WPH2
07/05/2025 16:04:34 HERMOSA BEACH 2 911 Calls VOIP
07/06/2025 09:07:13 HERM BCH 2 911 Calls WPH2
07/07/2025 09:25:33 HERM BCH 2 911 Calls WPH2
07/08/2025 09:42:21 HERMOSA BEACH 2 911 Calls WPH2
07/08/2025 11:04:51 HERM BCH 2 911 Calls WPH2
07/09/2025 07:49:23 HERM BCH 2 911 Calls WPH2
07/09/2025 10:16:45 HERM BCH 2 911 Calls WPH2
07/09/2025 19:43:46 HERMOSA BEACH 2 911 Calls VOIP
07/09/2025 21:57:35 HERM BCH 2 911 Calls WPH2
07/10/2025 06:24:15 HERM BCH 2 911 Calls WPH2
07/10/2025 10:33:03 HERMOSA BEACH 2 911 Calls WPH2
07/11/2025 08:01:31 HERM BCH 2 911 Calls WPH2
07/11/2025 09:05:44 HERMOSA BEACH 2 911 Calls WPH2
07/11/2025 09:08:27 HERMOSA BEACH 2 911 Calls WPH2
07/12/2025 00:00:05 HERMOSA BEACH 15 911 Calls RESD
07/12/2025 07:39:18 HERM BCH 2 911 Calls WPH2
07/12/2025 09:21:17 HERMOSA BEACH 2 911 Calls WPH2
07/12/2025 11:54:04 HERM BCH 2 911 Calls WPH2
07/12/2025 16:33:40 HERMOSA BEACH 3 911 Calls VOIP
07/12/2025 19:42:13 HERMOSA BEACH 2 911 Calls WPH2
07/12/2025 20:15:26 HERM BCH 2 911 Calls WPH2
07/13/2025 01:38:17 HERM BCH 19 911 Calls WPH2
07/13/2025 03:32:43 HERMOSA BEACH 2 911 Calls WPH2
Hermosa Call Answer Time
08/15/2025 06:41:06
July 2025
Los Angeles County Fire

Page 1045 of 1878 ends

07/13/2025 10:03:02 HERMOSA BEACH 2 911 Calls VOIP
07/14/2025 07:31:05 HERMOSA BEACH 2 911 Calls WPH2
07/14/2025 11:11:03 HMB 2 911 Calls WPH2
07/14/2025 12:06:44 HERMOSA BEACH 1 911 Calls VOIP
07/14/2025 13:03:18 HERM BCH 2 911 Calls WPH2
07/15/2025 15:39:58 HERM BCH 2 911 Calls WPH2
07/15/2025 18:17:06 HERMOSA BEACH 2 911 Calls WPH2
07/16/2025 14:07:42 HERM BCH 1 911 Calls WPH2
07/16/2025 14:54:17 HERMOSA BEACH 2 911 Calls VOIP
07/16/2025 17:06:23 HERMOSA BEACH 2 911 Calls VOIP
07/16/2025 17:19:39 HERMOSA BEACH 2 911 Calls VOIP
07/17/2025 10:37:42 HERMOSA BEACH 2 911 Calls BUSN
07/18/2025 16:05:11 HERM BCH 2 911 Calls WPH2
07/18/2025 20:38:34 HERMOSA BEACH 2 911 Calls WPH2
07/19/2025 16:51:56 HERMOSA BEACH 1 911 Calls WPH2
07/19/2025 17:04:11 HERMOSA BEACH 2 911 Calls VOIP
07/19/2025 18:30:53 HERM BCH 2 911 Calls WPH2
07/19/2025 18:31:25 HERMOSA BEACH 2 911 Calls WPH2
07/20/2025 17:24:44 HERMOSA BEACH 2 911 Calls VOIP
07/20/2025 19:47:08 HERMOSA BEACH 1 911 Calls BUSN
07/21/2025 14:10:36 HERMOSA BEACH 2 911 Calls VOIP
07/22/2025 09:47:28 HERM BCH 2 911 Calls WPH2
07/23/2025 14:45:56 HERMOSA BEACH 2 911 Calls VOIP
07/23/2025 20:42:16 HERM BCH 2 911 Calls WPH2
07/24/2025 09:50:10 HERMOSA BEACH 2 911 Calls WPH2
07/24/2025 12:06:21 HERM BCH 2 911 Calls VOIP
07/24/2025 14:37:40 HERM BCH 1 911 Calls WPH2
07/25/2025 00:53:29 HERMOSA BEACH 2 911 Calls WPH2
07/25/2025 10:41:48 HERMOSA BEACH 2 911 Calls WPH2
07/25/2025 18:51:55 HERM BCH 2 911 Calls WPH2
07/25/2025 23:18:34 HERMOSA BEACH 2 911 Calls WPH2
07/26/2025 17:52:09 HERM BCH 2 911 Calls WPH2
07/26/2025 21:53:17 HERM BCH 2 911 Calls WPH2
07/27/2025 01:12:14 HERMOSA BEACH 2 911 Calls WPH2
07/27/2025 03:14:48 HERMOSA BEACH 2 911 Calls WPH2
07/27/2025 10:23:12 HERMOSA BEACH 2 911 Calls RESD
07/27/2025 14:20:45 HERMOSA BEACH 2 911 Calls WPH2
07/27/2025 14:41:42 HERMOSA BEACH 2 911 Calls WPH2
07/27/2025 15:32:10 HERMOSA BEACH 1 911 Calls WPH2
07/27/2025 16:11:06 HERM BCH 30 911 Calls WPH2
07/27/2025 19:02:31 HERMOSA BEACH 2 911 Calls WPH2
07/28/2025 08:20:21 HERMOSA BEACH 2 911 Calls WPH2
07/28/2025 09:23:17 HERM BCH 2 911 Calls WPH2
07/29/2025 06:22:21 HERMOSA BEACH 2 911 Calls WPH2
07/29/2025 08:17:03 HERMOSA BEACH 2 911 Calls RESD
07/29/2025 19:58:45 HERM BCH 2 911 Calls WPH2
07/30/2025 05:46:21 HERMOSA BEACH 2 911 Calls WPH2

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07/30/2025 22:38:52 HERM BCH 1 911 Calls WPH2
07/31/2025 10:22:11 HERM BCH 2 911 Calls WPH2
Average Call Answer Time (seconds) 3

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Type of Incidents
Number of EMS
Incidents
300 - Rescue, emergency medical call (EMS) call, other 15 321 - EMS call, excluding vehicle accident with injury 95 322 - Vehicle accident with injuries 1
324 - Motor vehicle accident with no injuries 1
Grand Total* 112
Percentage response time within 8 minutes and 59 seconds: 109/112

97.32%
* Total EMS incidents within the City of Hermosa Beach. Reflects the first arriving units (excluding lifeguard units) on-scene.

Data based on Fireview report - apparatus 07312025
Records meeting the following criteria are excluded:

1. Unit did not arrive and/or On Scene (arrival) Time is null

2. On Scene (arrival) Time = Clear Time

3. Apparatus Action <> 93 - Cancelled En Route

LOS ANGELES COUNTY FIRE DEPARTMENT

CITY OF HERMOSA BEACH
EMERGENCY MEDICAL SERVICES (EMS) CALLS - JULY 2025
8/21/2025

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McCormick Ambulance
July 2025
Total Number of Dispatched Calls
Dispatched Calls Totals
Transported 89
Canceled 40
Grand Total 129

89.00 40.00
Transports Cancels

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McCormick Ambulance
July 2025
Calls Per Day of the Week
Day of the
Week
Completed Canceled Total
Sunday 15 6 21
Monday 7 6 13
Tuesday 8 2 10
Wednesday 13 5 18
Thursday 13 6 19
Friday 20 5 25
Saturday 13 10 23
Calls Total 89 40 129
0 5
10 15
20 25
Sunday Monday Tuesday Wednesday Thursday Friday Saturday Transports Cancels

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McCormick Ambulance
July 2025
Calls by Time of Day
Time of Day Calls
00:00:00 to 00:59:59 1
01:00:00 to 01:59:59 3
02:00:00 to 02:59:59 1
03:00:00 to 03:59:59 3
04:00:00 to 04:59:59 1
05:00:00 to 05:59:59 1
06:00:00 to 06:59:59 4
07:00:00 to 07:59:59 1
08:00:00 to 08:59:59 3
09:00:00 to 09:59:59 6
10:00:00 to 10:59:59 6
11:00:00 to 11:59:59 4
12:00:00 to 12:59:59 5
13:00:00 to 13:59:59 3
14:00:00 to 14:59:59 8
15:00:00 to 15:59:59 6
16:00:00 to 16:59:59 8
17:00:00 to 17:59:59 6
18:00:00 to 18:59:59 4
19:00:00 to 19:59:59 7
20:00:00 to 20:59:59 2
21:00:00 to 21:59:59 2
22:00:00 to 22:59:59 1
23:00:00 to 23:59:59 3
Total Calls 89

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McCormick Ambulance
July 2025
Calls by Time of Day
0 1
2 3
4 5
6 7
8 9

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McCormick Ambulance
July 2025
Responses by Code
Within Allowable
Time
Delayed
Response Total
Code 3:

Response Time of
8:59 or less
20 4 24
Code 2:

Response Time of
15:00 or less
65 0 65
Canceled 40
Total Responses 85 4 129

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City of Hermosa Beach | Page 1 of 3
Meeting Date: September 30, 2025
Staff Report No. 25-CR-069
Honorable Mayor and Members of the Hermosa Beach City Council

APPROVE AGREEMENT WITH HERMOSA BEACH YOUTH BASKETBALL FOR

USE OF THE HERMOSA BEACH COMMUNITY CENTER GYMNASIUM AND ROOMS

AND OUTDOOR BASKETBALL FACILITIES
CEQA: Approval of the agreement with Hermosa Beach Youth Basketball (HBYB) to provide use of the Hermosa Beach Community Center gymnasium and rooms and outdoor basketball facilities would be exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15304 (e).
(Community Resources Director Lisa Nichols)
Recommended Action:

Staff recommends City Council:

1. Approve a three-year agreement with HBYB for use of the Hermosa Beach Community Center gymnasium and rooms, and outdoor basketball facilities commencing with the 2025-26 winter season through the 2028 summer season (Attachment 1);

2. Determine the approval of the agreement with Hermosa Beach Youth Basketball (HBYB) to provide use of the Hermosa Beach Community Center gymnasium and rooms and outdoor basketball facilities would be exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15304 (e); and

3. Authorize the City Manager to execute the agreement and the City Clerk to attest, subject to approval by the City Attorney.

Executive Summary:

For over 30 years, HBYB has managed and operated a coed basketball league each winter and summer for South Bay youth in grades kindergarten through eighth. League games and practices are held at the Community Center gymnasium and select outdoor basketball facilities such as the Kelly basketball courts located at the Clark Complex.

Select rooms at the Community Center are used for league activities such as board meetings or picture days. Additionally, Hermosa View School’s outdoor basketball facilities and Hermosa Valley School’s gymnasium are utilized for games and practices.

Background:

At its September 8, 2020 meeting, City Council approved a three-year agreement with HBYB for use of the Community Center gymnasium commencing when it was established safe to hold indoor activities, consistent with COVID-19 restrictions and protocols

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City of Hermosa Beach | Page 2 of 3
established by the State of California and County of Los Angeles Health Departments (Attachment 2).

In compliance wth the restrictions and protocols, HBYB cancelled its 2020-21 winter season and submitted a request to hold its summer 2021 season at the Kelly basketball courts.

At its June 8, 2021 meeting, City Council approved an amendment to the three-year agreement with HBYB for use of the Community Center gymnasium, to also allow for use of the Kelly basketball courts for the summer 2021 season (Attachment 3). On August 1, 2023, a second amendment was made to continue to allow for use of the Kelly basketball courts through the summer 2024 season (Attachment 4).

Past Council Actions
Meeting Date Description
City Council:

September 8, 2020
City Council approved a three-year agreement with HBYB for use of the Community Center gymnasium commencing when it was established safe to hold indoor activities, consistent with COVID-19 restrictions and protocols.

City Council:

June 8, 2021
City Council approved an amendment to the three-year
agreement with HBYB for use of the Community Center
gymnasium, to also allow for use of the Kelly basketball courts beginning with the summer 2021 season.

Discussion:

Staff worked with HBYB to develop mutually agreeable terms for a new three-year agreement outlining its use of the Community Center gymnasium and rooms and outdoor basketball facilities for its coed basketball league. The proposed new agreement maintains the terms of the prior agreement with minor formatting and language updates, which do not impact the management or operation of the league.

Fiscal Impact:

In the proposed agreement, HBYB would pay applicable fees associated with its use of the Community Center gymnasium and rooms and outdoor basketball facilities, such as but not limited to City staff time associated with the reservations, and hourly rental fees.

These costs are to be determined as such costs are dependent on the total hours requested at each facility.

Attachments:

1. Proposed HBYB Agreement 2025-26 Winter Season through 2028 Summer Seasons

2. HBYB Agreement 2021 Summer Season through 2024 Summer Season

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City of Hermosa Beach | Page 3 of 3

3. First Amendment to HBYB Agreement 2021 Summer Season through 2024 Summer Season

4. Second Amendment to HBYB Agreement 2021 Summer Season through 2024 Summer Season
Respectfully Submitted by: Lisa Nichols, Community Resources Director Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager

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65270.00001\44191380.1

FACILITY USE AGREEMENT

BETWEEN

THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH YOUTH BASKETBALL LEAGUE This Facility Use Agreement (hereinafter called “Agreement”) is made and entered into on this 30th day of September, 2025, by and between the City of Hermosa Beach, a California municipal corporation (hereinafter called “CITY”) and The Hermosa Beach Youth Basketball League, a California nonprofit public benefit corporation (hereinafter called “HBYB”). CITY and HBYB are sometimes individually referred to herein as “Party” and collectively referred to as “Parties.”

RECITALS
a. CITY is the owner of certain real property commonly known as the Hermosa Beach Community Center located at 710 Pier Avenue, Hermosa Beach, CA 90254 (hereinafter called “COMMUNITY CENTER”).
b. HBYB has requested and CITY is willing to make the COMMUNITY CENTER gymnasium, rooms, and designated outdoor basketball court (hereinafter called “SITE”), as depicted on the site map attached hereto as Exhibit A and incorporated herein by reference, available to HBYB for its annual youth basketball program pursuant to the terms and conditions of this Agreement.
c. HBYB desires a commitment from CITY to secure the COMMUNITY CENTER gymnasium for practices and games, designated outdoor basketball court for practice only, and the COMMUNITY CENTER rooms for activities related to its annual youth basketball program, including a winter season (October – March) and summer (July) season annually.

NOW, THEREFORE, in consideration of the foregoing and contained herein, the Parties agree as follows:

I. TERM, PAYMENT and TERMINATION.
a. The Term of this Agreement shall be for three seasons commencing with the 2025-26 winter season and terminating with the 2028 summer season unless earlier terminated as provided herein.
b. HBYB agrees to pay CITY applicable fees for its use of the COMMUNITY CENTER gymnasium and rooms. Fees are to be established in the CITY’s annual Master Fee Schedule. All rental payments shall be made to the CITY within thirty (30) days following the conclusion of each season for which a permit is issued. c. HBYB agrees to pay a $750 refundable deposit at the start of each season for any damage or additional staff time spent on behalf of the CITY as a result of program activities. In the event of damage or CITY services that are in excess of the deposit, HBYB will be required to pay the difference and replenish the deposit for the

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65270.00001\44191380.1
remainder of each season.
d. Notwithstanding any other provisions of this Agreement, both Parties reserve the right to terminate this Agreement at any time, with or without cause, upon giving thirty (30) days written notice to the other Party as outlined in Section XIII.

II. HBYB RESPONSIBILITIES.
a. HBYB shall maintain its status as a non-profit organization throughout the term of this Agreement.
b. At least thirty (30) days prior to the commencement of each season, HBYB shall apply for a permit from the CITY authorizing HBYB’s use for the forthcoming season. HBYB shall include in that permit application its request for use and further specify the dates and times for said requested use.
c. HBYB will provide, at its own expense, all program-related equipment. HBYB will provide setup and teardown of equipment within the allocated rental times included on the final permit.
d. HBYB shall continue to enforce and implement the following requirements:
i. Maintain an expanded board that includes representatives from several community organizations and community members directly associated with the program;
ii. Maintain or enhance the current process for parent/guardian responses to issues or concerns;
iii. Ensure the implementation of a mandatory coach training program. Training program must include Mandated Reporter curriculum and documentation of training be available to the CITY upon request. Further, all coaches will be required to attend a seminar organized by HBYB each season. iv. Continue to manage the program purely on a volunteer basis (no stipends or salaries for Board members) and contribute program revenues to the community or for the betterment of the program; and
v. Ensure its bylaws are consistent with and include sections that reference the aforementioned requirements.
e. HBYB may not assign or sublease all or any portion of the SITE. f. HBYB shall annually provide a designated representative to consult, as necessary, with the CITY regarding its program. Final decisions will be made by CITY regarding compliance with the Agreement as well as any issues that directly and/or adversely impact the community.
g. A designated HBYB representative must remain on-site during the entirety of all program activities.
h. Within sixty (60) days following the conclusion of HBYB’s regular season, HBYB shall

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65270.00001\44191380.1
provide an annual overview of the seasonal activities to the Parks, Recreation, and Community Resources Advisory Commission in the form of an agendized presentation.
i. HBYB is not permitted to sell, serve, or distribute food or drink items (excluding water) in the COMMUNITY CENTER gymnasium. HBYB agrees to make every effort to ensure program participants do not bring food or drink items into the gymnasium.

III. CARE AND MAINTENANCE OF SITE BY HBYB.
a. HBYB acknowledges to the best of its knowledge and except as expressly otherwise stated that the SITE is in good order and repair as applicable to their intended use.

HBYB shall maintain the condition of the SITE for its dedicated use while a permit has been issued for its use.
b. HBYB is required to clean the SITE and the surrounding areas of the SITE each time the SITE is utilized by HBYB. This includes, but is not limited to, trash removal, sweeping and dry mopping of the gymnasium floor, trash removal throughout the facilities and surrounding areas, and removal of personal items left behind by participants. c. HBYB understands that the SITE is being rented in as-is condition. d. HBYB confirms its acknowledgment that all CITY properties are smoke-free facilities. e. HBYB shall not make any alterations, additions, or improvements to the SITE, without written approval by the CITY. HBYB shall not be responsible for any capital improvements that need to be made to the SITE during the Term of the Agreement. f. HBYB may request additional non-emergency maintenance, if necessary. It is the responsibility of HBYB to submit a service request through Go Hermosa on the CITY website or through the Go Hermosa app. Emergency requests shall be submitted to the Public Works Department during regular business hours; Monday-Thursday 7:00am6:00pm and after hours requests shall be submitted through the urgent Public Works Department request line through the Police Department at (310) 318-0360. The CITY acknowledges that the SITE is in good order and repair with no known risk to health or safety.

IV. ADVERTISING AND SPONSOR BANNERS.
a. Program banners, flyers, promotional materials, and other program- related items may be installed on the interior walls of the COMMUNITY CENTER gymnasium no earlier than two weeks prior to the start of each season. HBYB shall remove all banners, flyers, promotional materials, and items relating to its program no more than two weeks following the end of the season. CITY will notify HBYB when banner removal is required and coordinate scheduling. Any banners or other sponsor items displayed on the interior walls of the gymnasium must be installed so as not to damage or permanently leave lasting marks on the infrastructure of the building. If damage does occur during installation or removal, HBYB shall restore the area to the reasonable satisfaction of

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65270.00001\44191380.1
the CITY.
b. CITY reserves the right to relocate or remove program banners, flyers, promotional materials, and other program-related items if they are found to be inappropriate or pose a safety issue. The Community Resources Department will notify HBYB before relocating or removing banners unless a safety concern warrants immediate action.

V. INSURANCE.
a. For the duration of the Agreement, so long as HBYB is in use of the SITE, HBYB shall procure and maintain insurance against claims for injuries to persons or damages to property which may arise from or in connection with the use of the SITE hereunder and the use by its coaches, agents, representatives, employees or volunteers. b. For insurance purposes, the SITE shall be defined to include all areas occupied or affected by HBYB’s regular season, as depicted on Exhibit A.

VI. MINIMUM SCOPE AND LIMIT OF INSURANCE. Coverage shall be at least as broad as:
a. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. The policy shall be endorsed to include athletic activities and athletic participant injury coverage. b. Sexual Abuse or Molestation (SAM) Liability: Given the use of the SITE will include contact with minors, and if the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, HBYB shall obtain and maintain a policy covering Sexual Abuse and Molestation with limits no less than $250,000 per occurrence.
c. Should HBYB maintain broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by HBYB. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

VII. SELF-INSURED RETENTIONS.

Self-insured retentions must be declared to and approved by the City’s Risk Manager. The CITY may require HBYB to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or the CITY.

VIII. OTHER INSURANCE PROVISIONS.

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The general liability policy is to contain, or be endorsed to contain, the following provisions:
a. The CITY, its officers, officials, employees, agents, and contracted volunteers are to be covered as additional insureds with respect to liability arising out of the use and operations performed at the SITE by or on behalf of HBYB in connection with such use and operations, to the extent of HBYB’s indemnity obligations herein. b. For any claims related to this Agreement, HBYB’s insurance coverage shall be primary and non-contributory insurance coverage as respects the CITY, its officers, officials, employees, agents, and contracted volunteers. This requirement shall also apply to any Excess or Umbrella liability policies.
c. HBYB’s Insurance Company agrees to waive all rights of subrogation against the CITY, its elected or appointed officers, officials, agents, and employees for losses paid under the terms of any policy which arise from use or operation of the CITY’S SITE. This provision also applies HBYB’s Workers’ Compensation policy. d. Each insurance policy required above shall provide that coverage shall not be canceled or altered, except with thirty (30) day written notice to the CITY.

IX. UMBRELLA OR EXCESS POLICY.

HBYB may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self- Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Instructor’s primary and excess liability policies are exhausted.

X. ACCEPTABILITY OF INSURERS.

Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to the CITY.

XI. VERIFICATION OF COVERAGE.

At least ten (10) days prior to the start of the program activities at the SITE, the CITY shall request from HBYB and HBYB shall furnish the CITY with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before SITE access and use begins. The CITY reserves the right to require complete, certified

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65270.00001\44191380.1
copies of all required insurance policies, including endorsements affecting the coverage required by these specifications, at any time.

XII. INDEMNIFICATION.

The CITY is not responsible for any accident, injury, loss, or damages to property or to individuals or groups using public fields and facilities. HBYB is responsible for all actions, behavior, and damage caused by its participants, guests, or attendees. HBYB shall indemnify, defend and hold harmless the CITY, its officers, employees, volunteers, and agents from and against all claims, causes of action, liabilities and damages for injuries to persons and property, including costs of defense and reasonable attorney fees, arising from HBYB's activities on and use of CITY property by HBYB and its guests, patrons, invitees, customers, employees, officers, and contractors, except for liability resulting from the sole negligence or willful misconduct of the CITY. HBYB shall promptly pay the amount of any judgment rendered against the CITY, its officers, employees and agents for any such indemnified claims, and reasonable costs and attorney fees incurred by the CITY in the defense of such claims. This provision is intended to fully allocate all risk of liability to thirdparties between HBYB and the CITY; and there shall be no right of contribution or indemnity, whether in law or equity or otherwise in favor of HBYB against the CITY. This provision survives termination of this Agreement.

XIII. CITY RESPONSIBILITIES.
a. The Community Resources Department shall provide an annual reservation permit to HBYB to conduct its program activities at the COMMUNITY CENTER gymnasium and rooms, and outdoor basketball facilities. The permit will outline specific date(s) and time(s) that HBYB has been granted permission to use each SITE. b. CITY shall provide, upon request and reservation payment secured, HBYB storage space in one CITY owned storage closet to store league-related equipment and materials only. No perishable items are allowed to be stored. The CITY owned storage closet shall be kept clean of trash and debris. CITY shall ensure that the CITY owned storage closet remains in safe working order. HBYB shall be provided with keys to and entitled to access to this storage closet during its reserved gym time throughout the season. Access outside of the season must be coordinated with the Community Resources Department. The CITY reserves the right to request the removal of all HBYB equipment and materials should the CITY need exclusive use of the storage closet at any time and will provide thirty (30) days written notice to HBYB. c. Upon mutual prior agreement, cost of CITY personnel for additional services beyond traditional use of each shall be assumed by HBYB and paid to the CITY no more than thirty (30) days following the conclusion of its regular season. d. CITY shall manage the raising and lowering of the nets and will follow the schedule given to staff at the start of each season. Changes to this schedule must be made in writing at least 48 hours in advance.

XIV. CARE AND MAINTENANCE OF SITE BY CITY.

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65270.00001\44191380.1
a. The CITY shall be responsible for the building maintenance and associated repairs that are necessary to maintain the current condition of the SITE. The CITY is responsible for the ADA compliance of the SITE.
b. CITY shall clean the SITE and the surrounding areas of each SITE daily. This includes, but is not limited to, trash removal, sweeping and dry mopping of the gymnasium floor, trash removal throughout the facilities and surrounding areas, and removal of personal items left behind by users.

XII. DEFAULT.

Should HBYB fail to pay any monies due pursuant to this Agreement within three (3) days after written notice from CITY or to perform any other obligation required pursuant to the terms of this Agreement within thirty (30) days after notice from CITY, CITY may immediately cause this Agreement to be terminated and thereafter take any action and pursue all remedies available under the laws that exist in the State of California.

XV. INDEPENDENT CONTRACTOR.

CITY and HBYB shall each be and act as independent contractors and under no circumstances shall this agreement be construed as one of agency or partnership between CITY and HBYB. Each Party acknowledges and agrees that it neither has nor will give the appearance or impression of having any legal authority to bind or commit the other Party in any way other than as authorized by this Agreement. Nothing in this Agreement shall be construed to create a joint venture between the Parties hereto or to obligate either Party for debts or obligations incurred by the other Party in the performance of this Agreement.

XVI. COMPLIANCE WITH THE LAW.

Should it be determined that this Agreement or any provision hereof violates any federal, state, or local law or regulation, then the Parties shall promptly modify this Agreement to the extent necessary to bring about compliance with such law and/or regulation; provided, however, that if such modification would cause this Agreement to fail in its essential purpose or purposes, it shall be deemed cancelled by mutual agreement of the Parties and neither Party shall have any further obligations or liabilities with respect to this Agreement.

XVII. RESERVATION OF RIGHTS BY CITY.
a. CITY reserves the right in its sole discretion at any time or times to close and suspend the use of the SITE subject to this Agreement for any duration in order to protect public health and safety. Any such closure will not constitute a breach or a default of this Agreement. CITY shall have no liability whatever to HBYB for the effect of such suspension and closure of the SITE, nor shall CITY have any responsibility to provide HBYB with substitute location(s). HBYB’s rights under this Agreement are subject and subordinate to CITY’s police and emergency powers in addition to CITY’s rights to

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65270.00001\44191380.1
manage its municipal facilities and its contractual rights as described in this Agreement.
b. Subject to prior provisions, this Agreement is binding upon the heirs, assigns and successors of interest of the Parties.

XIII. NOTICE.

Any notice, demand, request, consent, approval or communication required to be made or given pursuant to the provisions of this Agreement may be either personally served upon the Party or deposited in the United States mail, postage prepaid.

CITY OF HERMOSA BEACH

CITY HALL
1315 VALLEY DRIVE
HERMOSA BEACH, CA 90254

THE HERMOSA BEACH YOUTH BASKETBALL LEAGUE
PO Box 115
Hermosa Beach, CA 90254
Any notices so given pursuant to the provisions of this paragraph will be deemed served twenty-four (24) hours after the deposit thereof in the United States mail.

XIV. ATTORNEYS FEES.

The Parties agree that in the event any action is instituted concerning any of the provisions of this Agreement, the prevailing party may in the discretion of the court be granted as an additional item of damages its attorneys’ fees.

XVIII. ENTIRE AGREEMENT.

This Agreement constitutes the entire understanding between the Parties with respect to the subject matter hereof and supersedes all prior understandings or agreements in regard hereto. This Agreement cannot be altered or modified except by an agreement in writing signed by both Parties.

XIX. NON-DISCRIMINATION.

HBYB shall not in the management, operation, rental, use, or maintenance of the SITE discriminate against any person or group based on race, religion, color, medical condition, sex, national origin, political affiliation or opinion, or pregnancy or pregnancyrelated condition. [signatures on following page]

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65270.00001\44191380.1
In Witness Whereof, the Parties have executed this Agreement as set forth below.

CITY OF HERMOSA BEACH
______________________________________
Interim City Manager, Steve Napolitano

ATTEST APPROVED AS TO FORM
City Clerk, Myra Maravilla Interim City Attorney, Jason Baltimore

THE HERMOSA BEACH YOUTH BASKETBALL LEAGUE
______________________________________ _________________________________ Chief Executive Officer, Daniel Madden Secretary, Vanessa Zimmer

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65270.00001\44191380.1
Exhibit A: Site Map
CLARK COMPLEX designated outdoor practice court 861 Valley Drive, Hermosa Beach, CA 90254

COMMUNITY CENTER GYMNASIUM
710 Pier Avenue, Hermosa Beach, CA 90254

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Agreement with HBYBL 2020 – 2023 1

AGREEMENT FOR USE OF THE HERMOSA BEACH COMMUNITY CENTER GYMNASIUM BETWEEN THE

CITY OF HERMOSA BEACH AND THE

HERMOSA BEACH YOUTH BASKETBALL LEAGUE
This Agreement for Use of the Hermosa Beach Community Center Gymnasium (hereinafter called ”Agreement”) is made the _____ day of ____________, 2020 by and between the City of Hermosa Beach, a municipal corporation (hereinafter called “City”) and Hermosa Beach Youth Basketball League, a California nonprofit public benefit corporation (hereinafter called “HBYB”).

RECITALS
A. CITY is willing to make the Community Center Gymnasium; classrooms in the Community Center; and outdoor basketball facilities available to HBYB for its annual youth basketball program pursuant to the terms and conditions of this Agreement.

B. HBYB desires a commitment from CITY to secure the Community Center Gymnasium and outdoor basketball facilities for practices and games in addition to classrooms in the Community Center, associated with its youth basketball program.

NOW, THEREFORE, in consideration of the foregoing and the promises contained herein, the parties agree as follows:

I. TERM AND PAYMENT.
a. ) The facilities described in Recital A are closed as of the execution date of this Agreement due to the COVID-19 pandemic. The Term of this Agreement shall commence on a mutually agreed upon date after CITY notifies HBYB in writing that the facilities described in Recital A are re-opened for use (“Commencement Date”) and HBYB has been provided sufficient time to commence league activities. The Term of this Agreement shall continue until the completion of the third summer league held following the Commencement Date. HBYB is authorized use of the enumerated facilities for both its winter (October – March) and summer (July) seasons during the term. HBYB may request alternate season dates that extend beyond the traditional schedule not later than thirty (30) days prior. Additional time is not guaranteed and will be based on availability. This Agreement may be extended upon request by HBYB for two additional one-year terms in the exclusive discretion of the City. CITY shall act on such extension requests not later than ninety (90) days following receipt of HBYB’s Form 990 for the immediately preceding fiscal year, as provided in Section II(i) below. During the term of this Agreement, CITY authorizes HBYB to use the Community Center Gymnasium, designated outdoor basketball facilities and designated classrooms within the Community Center for activities associated with regular league play as further set forth herein. b. ) HBYB agrees to pay CITY at the rental amount of $28 per hour for use of the indoor facilities.

All rental payments shall be made to the CITY, at the agreed upon date.

II. HBYB RESPONSIBILITIES.
a. ) The HBYB League shall maintain its status as a non-profit organization.

DocuSign Envelope ID: 62756A15-B258-4F4E-B777-1F93958FF9C0 8th September

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Agreement with HBYBL 2020 – 2023 2
b. ) HBYB will provide, at its expense, all League equipment. HBYB will set up/tear down within the allocated rental times on a daily basis. HBYB shall have sole access to the storage room on the west-side of the gymnasium, accessed from the interior of the gymnasium. Additionally, HBYB shall set up said equipment in a cooperative and timely fashion, and at the daily close of League activities, take down, remove and/or store its equipment. A designated HBYB representative must remain onsite during the entire set-up and tear-down process and during all league activities. The parties agree that, based on reasonable expectations, HBYB will rectify any outstanding “clean-up” deficiency. c. ) HBYB shall provide all necessary funds, staff, equipment, and materials necessary to adequately promote and seek sponsorship for the League at no expense to CITY. League banners, flyers, promotional materials and other league related items may be installed on interior walls of the gymnasium no earlier than two weeks prior to the start of each season. HBYB shall remove all banners, flyers, promotional materials, and items relating to its league no more than two weeks following the end of the season. Any banners or other sponsor items displayed on interior walls of the gymnasium must be installed so as not to damage or permanently leave lasting marks on the infrastructure of the building. If damage does occur during installation or removal, HBYB shall restore the area to the reasonable satisfaction of the CITY.
d. ) HBYB shall provide a designated representative to consult as necessary with the Community Resources Manager or CITY designee regarding all facets of League activities on city property. Final decisions will be made by CITY regarding compliance with the agreement as well as any issues that directly and/or adversely impact the community.
e.) HBYB, at its expense, shall provide for adequate trash removal. HBYB is required to clean the Gymnasium, classrooms and outdoor basketball facilities on a daily basis when utilized by HBYB, removing all trash associated with league activities. This includes, but is not limited to, sweeping and mopping of the gymnasium floor, trash removal throughout the courtyard and personal item removal from the gymnasium left behind from participants. HBYB shall store any collected personal items in its storage room.
f.) HBYB shall provide a full schedule of all requested dates and times to the CITY no less than thirty (30) days prior to the start of league activities. g.) The CITY will allow HBYB usage of additional classrooms located at the Community Center for League-related activities requested after the initial schedule of requested dates and times are submitted. Additional rooms are not guaranteed and will be based on availability. HBYB shall be responsible to comply with payment of fees at $25 per hour associated with usage of additional classrooms by the agreed upon due date.
h.) HBYB shall continue to enforce and implement the following requirements:
a. Maintain an expanded board that includes representatives from several community organizations and community members directly associated with the league; DocuSign Envelope ID: 62756A15-B258-4F4E-B777-1F93958FF9C0

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Agreement with HBYBL 2020 – 2023 3
b. Maintain or enhance the current process for parent/guardian responses to issues or concerns, including but not limited to providing signs, subject to CITY’s approval, with conduct information visible in the gymnasium;
c. Pay a $750 refundable deposit at the start of the season for any damage or additional staff time spent on behalf of the CITY as a result of league activities. In the event of damage or CITY services that are in excess of the deposit, HBYB will be required to pay the difference and replenish the deposit for the remainder of each season; d. Ensure the implementation of a mandatory coaches training program. Further, all new coaches will be required to attend an on-site seminar, organized by HBYB each season.

Returning coaches may elect to take part in an online course, if available and provided by the coaches training program, in lieu of attending the on-site seminar; e. Continue to be proactive about civic and school district outreach for potential assistance/donations;
f. Present league overview to the Parks, Recreation and Community Resources Advisory Commission immediately following each season to provide updates and general financials of the season.
g. Continue to manage the league purely on a volunteer basis (no stipends or salaries for Board members or others) and contribute league revenues to the community or for the betterment of the program.
h. HBYB shall ensure its bylaws are consistent with and include the following:
i. Sections that reference compensation to Board Members to further clarify that the league is managed strictly on volunteerism;
ii. Term lengths of Board Members; and
iii. Loans to Officers.
i. HBYB shall provide CITY with its Form 990 for each fiscal year during the term of this Agreement, or any extended term, commencing with the Form 990 for 2020, as soon as it is available.

III. CITY RESPONSIBILITIES.
a. ) CITY shall permit HBYB to conduct the Hermosa Beach Youth Basketball League(s) in the Community Center Gymnasium located at the Community Center, 710 Pier Avenue, Hermosa Beach; designated outdoor basketball court for practices only; and designated classroom(s) in the Community Center.
b. ) CITY shall provide a designated staff person as the assigned contact regarding the total operation of League activities, especially in all matters pertaining to League liability and public safety.

All decisions of the CITY designee shall be final with respect to any issues that involve compliance with this Agreement as well as any issues that directly and/or adversely impact the community. Said DocuSign Envelope ID: 62756A15-B258-4F4E-B777-1F93958FF9C0

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Agreement with HBYBL 2020 – 2023 4
CITY designee shall consult with a designated representative of HBYB and it shall be the goal of the parties to reach mutual agreement on matters of League operation. c. ) CITY shall provide to HBYB any CITY services required for the League such as police, fire, building inspection, etc. as deemed necessary by the respective Chief or Department Head. Cost of CITY personnel shall be assumed by HBYB.
d.) CITY shall manage the raising and lowering of the nets and will follow the schedule given to staff at the start of each season. Changes to this schedule must be made in writing at least 48 hours in advance.

IV. CARE AND MAINTENANCE OF PREMISES.
a.) HBYB acknowledges that, to the best of its knowledge, the premises are in good order and repair as applicable to HBYB’s intended use of the premises. HBYB shall maintain the condition of premises in good and safe conditions and shall surrender the same at termination hereof, in as good condition as received, with normal wear and tear excepted. b.) The CITY shall be responsible for the building maintenance and associated mechanical repairs that are necessary to maintain the current condition of the property. Should maintenance be deemed necessary, it is the responsibility of the HBYB to contact the CITY immediately to report the issue. The CITY acknowledges that the premises are in good order and repair with no known risk to health or safety. The CITY is responsible for ADA compliance of the building. c.) All City properties are smoke free facilities. With the exception of certified service animals, no pets are allowed in the building.
d.) HBYB shall not, without first obtaining the written consent from the CITY, make any alterations, additions, or improvements, in, to or about the premises. HBYB shall not be responsible for any capital improvements which need to be made to the premises during the course of this Agreement.

V. INSURANCE.
a. ) At least ten (10) days prior to the start of league activities at the Community Center, HBYB shall provide CITY a Certificate of Insurance providing personal injury and property damage liability insurance naming CITY, and County of Los Angeles, their officers, employees and agents as additional insured with a minimum coverage of $2 million combined single limit coverage.

Insurance is to be placed with insurers with a current AM Best’s rating of no less than A:VII. Said insurance shall not be canceled or altered without thirty (30) days’ notice in writing to CITY. b. ) HBYB insurers shall be primarily responsible for any and all liability resulting from or arising out of the performance of the contract and CITY and their insurers shall not be required to contribute. c. ) For insurance purposes, the League area shall be defined to include any and all areas occupied or affected by the League.

DocuSign Envelope ID: 62756A15-B258-4F4E-B777-1F93958FF9C0

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Agreement with HBYBL 2020 – 2023 5
VI. INDEMNITY AND ASSUMPTION OF RISK.
a.) HBYB shall hold harmless, defend and indemnify the CITY, its officers, employees and volunteers from and against any and all liability, loss, damage expense, and costs (including without limitation costs and fees of litigation), of every nature arising out of or in connection with HBYB’s League and performance of the League hereunder or its failure to comply with any of its obligations contained in this Agreement except such loss or damage which was caused by the sole negligence or willful misconduct of the CITY. The CITY shall indemnify HBYB from and against any and all liability, loss, damage, expense, and costs (including without limitation costs and fees of litigation), of every nature arising out of or in connection with the sole negligence or willful misconduct of the CITY.
b.) By signing this agreement, HBYB acknowledges the contagious nature of COVID-19 and voluntarily assume the risk that league participants and their families, league administrators, league officials, and contractors of the league (“program participants”) may be exposed to or infected by COVID-19 by using the facilities described in Recital A, and that such exposure or infection may result in personal injury, illness, permanent disability, and death. HBYB understand that the risk of becoming exposed to or infected by COVID-19 at the facilities described in Recital A may result from the actions, omissions, or negligence of program participants and others, including, but not limited to, City of Hermosa Beach employees, officials and agents. c.) HBYB assumes all risks of damages and injury to program participants and others arising out of or attributable to its use of the facilities described in Recital A during the COVID-19 pandemic.

HBYB hereby releases and discharges the City of Hermosa Beach and its officers, employees and agents, from any and all claims for losses, injuries, damages or liabilities, including personal injury and injury to personal property arising out of or attributable to its use of the facilities described in Recital A during the COVID-19 pandemic, and HBYB expressly releases the City of Hermosa Beach and its officers, employees and agents from and against any and all claims or liability arising from their negligence. HBYB voluntarily agrees to assume all of the foregoing risks and accepts sole responsibility for any injury to program participants including, but not limited to, personal injury, disability, and death, illness, damage, loss, claim, liability, or expense, of any kind, that may be experienced or incurred in connection with use of the facilities described in Recital A. HBYB hereby releases, covenants not to sue, discharges, and holds harmless the City of Hermosa Beach, its employees, officers, and agents, of and from all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto. HBYB understands and agrees that this release includes any claims based on the actions, omissions, or negligence of the City of Hermosa Beach, its employees, officers and agents, whether a COVID-19 infection occurs before, during, or after use of the facilities described in Recital A.

VII. ADVERTISING.
a. ) All sponsor signs, props, product facsimiles, etc. deemed necessary by HBYB to identify the League, shall be approved as to location and content by CITY. b.) As stated in section 2c, these items must be removed at the conclusion of each season.

DocuSign Envelope ID: 62756A15-B258-4F4E-B777-1F93958FF9C0

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Agreement with HBYBL 2020 – 2023 6
VIII. CONCESSIONS.
a. ) HBYB is not permitted to sell, serve, or distribute food or drink items (excluding water) in the gymnasium. HBYB agrees to make every effort to ensure League participants do not bring food or drink items into the Gymnasium for League activities.

VIII. INDEPENDENT CONTRACTOR.

CITY and HBYB shall each be and act as independent contractors and under no circumstances shall this agreement be construed as one of agency or partnership between CITY and HBYB. Each party acknowledges and agrees that it neither has nor will give the appearance or impression of having any legal authority to bind or commit the other party in any way other than as authorized by this Agreement. Nothing in this Agreement shall be construed to create a joint venture between the parties hereto or to obligate either party for debts or obligations incurred by the other party in the performance of this Agreement.

IX. COMPLIANCE WITH THE LAW.

Should it be determined that this Agreement or any provision hereof violates any federal, state, or local law or regulation, then the parties shall promptly modify this Agreement to the extent necessary to bring about compliance with such law and/or regulation; provided, however, that if such modification would cause this Agreement to fail in its essential purpose or purposes, it shall be deemed cancelled by mutual agreement of the parties and neither party shall have any further obligations or liabilities with respect to this Agreement.

X. RESERVATION OF RIGHTS BY CITY.

CITY reserves the right in its sole discretion at any time or times to close and suspend the use of the facilities subject to this Agreement for any duration in order to protect public health and safety. Any such closure will not constitute a breach or a default of this Agreement. CITY shall have no liability whatever to HBYB for the effect of such suspension and closure on its program, nor shall CITY have any responsibility to provide HBYB with substitute facilities. HBYB’s rights under this Agreement are subject and subordinate to CITY’s police and emergency powers in addition to CITY’s rights to manage its municipal facilities and its contractual rights as described in this Agreement.

DocuSign Envelope ID: 62756A15-B258-4F4E-B777-1F93958FF9C0

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Agreement with HBYBL 2020 – 2023 7
XI. ENTIRE AGREEMENT.

This Agreement constitutes the entire understanding between the parties with respect to the subject matter hereof and supersedes any and all prior understandings or agreements in regard hereto. This Agreement cannot be altered or modified except by an agreement in writing signed by both parties.

CITY OF HERMOSA BEACH
Mayor, Mary Campbell City Manager, Suja Lowenthal

ATTEST APPROVED AS TO FORM
City Clerk, Eduardo Sarmiento City Attorney, Michael Jenkins HBYB
________________________________
HBYB Representative (name) HBYB Representative (signature) DocuSign Envelope ID: 62756A15-B258-4F4E-B777-1F93958FF9C0 Brian Pettigrew

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HBYB Agreement – First Amendment - page 1

FIRST AMENDMENT TO AGREEMENT FOR USE OF THE HERMOSA BEACH

COMMUNITY CENTER GYMNASIUM BETWEEN THE CITY OF HERMOSA

BEACH AND THE HERMOSA BEACH YOUTH BASKETBALL LEAGUE
This First Amendment to Agreement for Use of the Hermosa Beach Community Center Gymnasium Between the City of Hermosa Beach and the Hermosa Beach Youth Basketball League (“First Amendment”) is entered into by and between the City of Hermosa Beach, a municipal corporation (“City”) and the Hermosa Beach Youth Basketball League (“HBYB”) as of May 5 _____, 2021.

RECITALS
A. CITY and HBYB are parties to the three-year agreement, made the 8th day of September, 2020, between City of Hermosa Beach and Hermosa Beach Youth Basketball League which allows HBYB the use of the Community Center Gymnasium; classrooms in the Community Center; and outdoor basketball facilities for practice.

B. The parties desire to amend the agreement to allow HBYB the temporary use of Kelly Basketball Courts for gameplay during their Summer 2021 Season.

NOW, THEREFORE, in consideration of the foregoing, the agreement is amended as follows:

1. Section 3(a) is amended to read as follows:

CITY shall permit HBYB to conduct the Hermosa Beach Youth Basketball League(s) in the Community Center Gymnasium located at the Community Center, 710 Pier Avenue, Hermosa Beach; designated outdoor basketball court for practices only; and designated classroom(s) in the Community Center. This specific amendment provides allowances for HBYB the temporary use of the two (2) outdoor Kelly courts for games, during the Summer of 2021 season only at the same hourly fee identified within the existing agreement.

Except as above modified, in all other respects the agreement is hereby reaffirmed in full force and effect.
[Signatures on the following page.]
DocuSign Envelope ID: 0D0BD1D5-2E5B-4302-A105-7DF7AD64EFDA

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HBYB Agreement – First Amendment - page 2

HERMOSA BEACH YOUTH BASKETBALL
LEAGUE

HBYB, President

CITY OF HERMOSA BEACH
By
CITY MANAGER, Suja Lowenthal
ATTEST:

CITY CLERK, Eduardo Sarmiento
DocuSign Envelope ID: 0D0BD1D5-2E5B-4302-A105-7DF7AD64EFDA

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Second Amendment to Agreement – Hermosa Beach Youth Basketball Page 1

SECOND AMENDMENT TO USE AGREEMENT FOR THE HERMOSA BEACH

COMMUNITY CENTER GYMNASIUM BETWEEN THE

CITY OF HERMOSA BEACH AND THE

HERMOSA BEACH YOUTH BASKETBALL LEAGUE
This Second Amendment to Use Agreement for the Hermosa Beach Community Center Gymnasium between the City of Hermosa Beach, a municipal corporation (“City”) and the Hermosa Beach Youth Basketball League (“HBYB”) effective on August 1, 2023, by and between the City of Hermosa Beach, a municipal corporation (“City”) and the Hermosa Beach Youth Basketball League, a California nonprofit public benefit corporation (“HBYB”).

RECITALS
A. WHEREAS, City and HBYB are parties to the Hermosa Beach Community Center Use Agreement dated September 8, 2020 (the “Agreement”) and a First Amendment to the Agreement, providing for the temporary use of Kelly Basketball Courts for gameplay during their Summer 2021 Season dated May 5, 2021.

B. WHEREAS, the parties now desire to enter into a Second Amendment, providing for the first allowable one-year extension of the term of the Agreement to include authorized use of the enumerated facilities for both its winter (October 2023 – March 2024) and summer (July 2024) seasons.

NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows:

1. Section 2. Term: is hereby amended to read as follows:
“The Term of this Agreement shall continue until the completion of the 2024 summer league. HBYB is authorized use of the enumerated facilities for both its winter (October – March) and summer (July) seasons during the term. HBYB may request alternate season dates that extend beyond the traditional schedule not later than thirty (30) days prior. Additional time is not guaranteed and will be based on availability. This Agreement may be extended upon request by HBYB for one additional one-year term in the exclusive discretion of the City.”
Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect.
[signatures on following page]
DocuSign Envelope ID: EF82AFC3-EC41-44F7-A4D3-0C94917BBBCA

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Second Amendment to Agreement – Hermosa Beach Youth Basketball Page 2

CITY OF HERMOSA BEACH
________________________________
Mayor, Raymond Jackson City Manager, Suja Lowenthal
______________________________ ________________________________

ATTEST APPROVED AS TO FORM
City Clerk, Myra Maravilla City Attorney, Patrick Donegan LESSEE
______________________________
HBYB President, Vanessa Zimmer
DocuSign Envelope ID: EF82AFC3-EC41-44F7-A4D3-0C94917BBBCA

Page 1077 of 1878 ends

City of Hermosa Beach | Page 1 of 3
Meeting Date: September 30, 2025
Staff Report No. 25-AS-069
Honorable Mayor and Members of the Hermosa Beach City Council INTRODUCE AN ORDINANCE TO AMEND HBMC SECTION 10.36.010 TO

INCREASE PARKING METER RATES
(Administrative Services Director Brandon Walker)
Recommended Action:

Staff recommends City Council introduce by title only and waive first reading of an ordinance titled “Amending Hermosa Beach Municipal Code Chapter 10.36 Parking Meters, Increasing Meter Rates” (Attachment 1).

Executive Summary:

Staff is forwarding the Finance Subcommittee’s recommendation to increase parking meter rates. The proposed adjustment is a strategic measure to generate additional revenue that will be allocated toward critical parking operations and essential capital infrastructure projects. These investments are necessary to maintain system reliability, support long-term sustainability, and enhance service delivery.

Background:

In 2023, Hermosa Beach implemented parking meter rate increases to address rising demand and generate revenue for infrastructure improvements. The recent is history of rate changes are summarized below:

Staff met with the Finance Subcomittee on August 12, 2025 to review the fiscal outlook, upcoming financial challenges, and potential revenue options. The Subcommitte recommended increasing parking meter rates for all hours to $5.00 per hour for beach lots (Lots A, B, and C) and $3.00 per hour for all other citywide on-street meters. This adjustment aims to align the City’s rates with neighboring coastal cities and to generate additional revenue for maintaining and upgrading parking facilities and other critical Year of Last Increase
Rate
2001 $0.75/hour
2003 $1.00/hour
2010 $1.25/hour
2016 $1.50/hour
2023 $2.00/hour (10 a.m.–8 p.m.), $2.50/hour (8 p.m.–2 a.m.)

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City of Hermosa Beach | Page 2 of 3
infrastructure. The proposed changes are part of a broader strategy to manage parking demand and ensure the sustainability of city services.The additional revenue will support the maintenance and development of parking facilities, streets, sidewalks, other public infrastructure, along with aiding in funding potential significant upcoming cost increases for fire and lifeguard services.

Past Council Actions
Meeting Date Description
March 28, 2023
City Council approved parking meter rates set at their current level of $2.00 per hour. Between the hours of 8:00 p.m. and 2:00 a.m. daily, parking meter rates at the following locations (Lot A, Lot B, Lot C, Upper Pier Avenue, Hermosa Avenue) set at $2.50 per hour
Discussion:

Coastal cities like Hermosa Beach are experiencing increasing demand for parking due to population growth, tourism, and commercial activity in downtown and beachfront areas.

Over the years, the City has incrementally increased its parking meter rates, most recently in 2023, when rates were raised to $2.00 per hour from 10 a.m. to 8 p.m. and $2.50 per hour from 8 p.m. to 2 a.m. These adjustments aim to improve turnover, manage congestion, and ensure parking availability during peak times.

Comparisons with nearby cities illustrate a regional trend toward higher, variable parking rates:

These rates demonstrate that Hermosa Beach’s adjustments are consistent with regional norms and reflect broader coastal city parking strategies.

The primary rationale for raising parking meter rates is twofold: managing demand and generating revenue for infrastructure and citywide services. Higher rates encourage City Hourly Rate Notes
San Diego $2.50-$10.00/hr Increased pricing for special events Newport Beach $4.10-$8.35/hr Off-Peak/Peak/Holiday pricing Laguna Beach $2.00-$6.00/hr Off-Peak/Peak pricing
Huntington Beach $3.00-$4.00/hr Off-Peak/Peak pricing
Manhattan Beach $2.50-$3.50/hr City Street/Beach Lot pricing Santa Monica $1.50-$3.00/hr City Street/Downtown Beach Lot pricing Dockweiler $2.00/hr
Hermosa Beach $2.00-$2.50/hr Day/Night pricing
Redondo Beach $2.00/hr

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City of Hermosa Beach | Page 3 of 3
turnover in high-demand areas, improving access for residents, visitors, and local businesses. At the same time, additional revenue from meter fees supports maintenance and capital improvements for parking facilities, streets, sidewalks, and other critical city infrastructure. Structured, demand-responsive pricing ensures that funding is tied directly to service improvements while maintaining fairness and transparency.

Hermosa Beach relies heavily on property taxes for funding, unlike other cities with stronger business bases that generate significant sales tax. To meet growing demands— such as parking infrastructure, beautification, and ongoing services—while easing the burden on residents, the city must explore alternative revenue sources, as current needs are outpacing projected revenue growth.

Raising parking meter rates offers a sustainable way to balance supply, demand, and city finances. Since over 90% of transactions come from non-residents, this approach shifts more infrastructure costs to visitors and tourists, easing the burden on Hermosa Beach residents.

By aligning rates with usage patterns and regional standards, the City Hermosa Beach can maintain accessible, well-managed parking while generating revenue to fund necessary infrastructure upgrades. This proactive approach supports local businesses, enhances the visitor experience, and strengthens long-term financial sustainability for municipal operations.

Fiscal Impact:

There is no fiscal impact associated with the recommended actions. Raising hourly parking meter rates to $3.00 per hour citywide, along with increasing beach lot rates to $5.00 per hour, is projected to generate up to $3.8 million in additional annual revenue assuming parking usage is similar to prior years. These funds will provide a sustainable source of investment for parking infrastructure improvements while also supporting other critical capital needs across the community.

Attachments:

1. Draft Ordinance

2. HBMC Section 10.36.010
Respectfully Submitted by: Brandon Walker, Administrative Services Director Concur: Ken Bales, Senior Management Analyst
Noted for Fiscal Impact: Henry Chao, Finance Manager
Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager

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CITY OF HERMOSA BEACH
ORDINANCE NO. ORD-25-XXXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA

BEACH, CALIFORNIA, AMENDING HERMOSA BEACH MUNICIPAL CODE CHAPTER 10.36 PARKING METERS, INCREASING METER RATES
WHEREAS, California Vehicle Code Section 22508 et seq. requires the City of Hermosa Beach (“City”) to establish parking meter rates by ordinance; and WHEREAS, Chapter 10.36 (Parking Meters) to Title 10 (Vehicles and Traffic) of the Municipal Code (“Code”) outlines the parking meter rate requirements established by the City; and
WHEREAS, the City wishes to amend the Code by increasing parking meter rates in order to maintain the financial viability of the City’s parking program and be consistent with parking rates in comparable jurisdictions.

THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference.

SECTION 2. Amendment. Section 10.36.010 (A) of the Code is hereby amended by deleting the second paragraph in its entirety and replacing it with the following language: “Parking meter rates shall be set at $3.00 per hour for on-street parking and $5.00 per hour for parking in beach lots (Lots A, B, and C). The hours of operation for meters throughout the City shall be 10:00 a.m. to 2:00 a.m.” SECTION 3. California Environmental Quality Act (“CEQA”). The City Council finds that this Ordinance is not subject to CEQA pursuant to Section 15061 (b)(3) (it can be seen with certainty that there is no possibility that the activity contemplated by this Ordinance may have a significant effect on the environment) and Section 15273 (CEQA does not

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apply to modification of fees by public agencies for meeting operating expenses or financial needs).

SECTION 4. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.

SECTION 5. Effective Date. This Ordinance shall take effect thirty (30) days after its passage and adoption pursuant to California Government Code section 36937.

PASSED, APPROVED, and ADOPTED on this 30th day of September 2025.

Mayor Rob Saemann
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Jason Baltimore
City Clerk Interim City Attorney

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HERMOSA BEACH, CA MUNICIPAL CODE
TITLE 10 VEHICLES AND TRAFFIC
Chapter 10.36 Parking Meters

10.36.010 Parking meter zones established–fifteen-minute spaces specified.

A. Parking meter zones are those streets or portions of streets or public parking lots established by Ordinance as zones within which the parking of vehicles may be controlled, regulated and inspected with the aid of parking meters. In the event that no parking meters are installed in any parking space within such parking meter zones, the maximum time for parking shall be as specified by this code or by Resolution of the City Council.

Parking meter rates shall be set at $2.00 per hour. Between the hours of 8:00 p.m. and 2:00 a.m. daily, parking meter rates shall be set at $2.50 per hour. The hours of operation for meters throughout the City shall be 10:00 a.m. to 2:00 a.m.

B. Silver Meter Pole Zones Established.

The streets and City owned, leased and/or operated parking lots included within the following areas within the City are hereby designated, named and declared to be silver meter parking meter zones:

Bounded by the city border (Herondo Street) on the south, Manhattan Avenue on the east, The Strand on the west, 27th Street on the north.

Pier Avenue bounded by Hermosa Avenue on the west, Pacific Coast Highway on the east.

Lot D
Lot F
Lot G (The ten spaces on the city owned lot on the north side of 4th Street, east of Pacific Coast Highway, Lot G and legally described as "easterly 32’ of Lot 3- Hurd’s Ocean View Tract")
C. Yellow Meter Pole Zones Established. The streets and City owned, leased and/or operated parking lots included within the following areas within the City are hereby designated, named and declared to be yellow meter parking meter zones:

Bounded by the city border (Herondo Street) on the south, Manhattan Avenue on the east, The Strand on the west, the city border (Neptune Avenue) on the north.

Bounded by the city border (Herondo Street) on the south, Valley Drive on the east, Manhattan Avenue on the west, 2nd Street on the north.

Lot D
D. Green Curb Parking Zone.

The Chief of Police is authorized to designate green zones throughout the city for limited time parking identified by green curb markings. The time limit for parking in the green curb zone shall be set forth on a sign immediately adjoining the zone. The green curb parking zones located on Pier Avenue and on Hermosa Avenue from 8th Street to 14th Street are hereby designated, named and declared to be green curb parking meter zones.

E. Parking Payment Center/Pay-By-Space Meter Zones Established 9/18/25, 11:10 AM Document Viewer | Municipal Code
https://online.encodeplus.com/regs/hermosabeach-ca/doc-viewer.aspx#secid-1548 1/2

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1. The streets and City owned, leased and/or operated parking lots included within the following areas within the City are hereby designated, named and declared to be parking payment center zones:
a. Bounded by 11th Street on the south, 14th Court on the north, Hermosa Avenue on the east, and The Strand on the west.

2. Parking Payment Center/Pay-By-Space Meter lot locations as follows:
a. Lot A located at 11th Street and Hermosa Avenue
b. Lot B located between 13th Court and 13th Street
c. Lot C located at the parking structure at 130I Hermosa Avenue (Ord. 13-1340, §3, June, 2013) (Ord. # 23-1461 §2, adopted 05/23/2023, effective 06/22/2023) Effective on: 6/22/2023
9/18/25, 11:10 AM Document Viewer | Municipal Code
https://online.encodeplus.com/regs/hermosabeach-ca/doc-viewer.aspx#secid-1548 2/2

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PARKING METER RATES
September 30, 2025

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Fiscal Outlook

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• Upcoming Fire and Lifeguard
contracts
• Unfunded Infrastructure Needs
o Lot C structural repairs
o Single meter replacement
o Pier
o Paving
o City Yard
• Stagnant Revenue Base
Fiscal Constraints

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Revenue Breakdown

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Parking Meters-By the Numbers
1,600
# of Meters Citywide
$5M
Annual Revenue Generated
66%
% of Rev-On Street Meters
34%
% of Rev-Beach Lots
>90%
% of Meters Transactions by
non-residents
90%
% of Meters Transactions
10a-2p $2.00/hr
$375k
Additional $rev for each
$0.25/hr increase

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City Parking Meters
Year of Last
Increase
Rate
2001 $0.75/hour
2003 $1.00/hour
2010 $1.25/hour
2016 $1.50/hour
2023 $2.00/hour (10 a.m.–8 p.m.), $2.50/hour (8 p.m.–2 a.m.)

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Parking Meter Rates-Comps
City Hourly Rate Notes
San Diego $2.50-$10.00/hr Increased pricing for special events Newport Beach $4.10-$8.35/hr Off-Peak/Peak/Holiday pricing Laguna Beach $2.00-$6.00/hr Off-Peak/Peak pricing
Huntington Beach $3.00-$4.00/hr Off-Peak/Peak pricing
Manhattan Beach $2.50-$3.50/hr City Street/Beach Lot pricing Santa Monica $1.50-$3.00/hr City Street/Downtown Beach Lot pricing Dockweiler $2.00/hr
Hermosa Beach $2.00-$2.50/hr Day/Night pricing
Redondo Beach $2.00/hr

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Parking Meter Rates-Proposal
• Staff met with the Finance Subcommittee on August 12, 2025  Fiscal Outlook
 Upcoming Financial Challenges
 Potential Revenue Options
• Subcommittee Meter Rate Proposal:
• Increase On-Street Hourly Rate (All Day) to $3.00/hr
• Increase Beach Lot Hourly Rate (All Day) to $5.00/hr

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PARKING METER RATES
September 30, 2025

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I believe Hermosa Beach is fortunate to have a city manager with the heart, mind, and skillset to lead us toward a vibrant, modern future. But even the best leadership needs room to breathe and space to dream. And that’s where we, as a city, must confront a harder truth: Are we holding ourselves back by clinging to the political divisions of the past? In times like these, we as a community must ask ourselves what comes first: politics or Hermosa? Do we want to preserve old fault lines, or do we want to shape a bold, inclusive vision for our city’s future?
At ending, the point of this letter is… to solve the bigger problems we are facing, I hope we can choose collaboration over conflict, vision over stagnation, and community over partisanship.

Best, Ed Hart
9/30/25, 1:28 PM Mail - Ariana Rodriguez - Outlook
https://outlook.office.com/mail/[email protected]/id/AAQkADA1ZDYzN2U3LTAyNjEtNDAzOC05ZTlmLTQ3MTFlNGNlZGQwNwAQAPn9… 2/2

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to compete. Parking is readily available at downtown meters almost all year.

Aside from Summer weekends, parking downtown is not hard to find.

Our customers have so many other options in the South Bay in which to spend their dollars, why would you want to penalize them with higher parking rates for choosing Hermosa? There is no reason I can see to increase meter rates other than a money generator for the city, which could backfire when we loose more customers, and thus generate fewer sales tax dollars.

We are also the only South Bay city to have parking meters that need to be fed until 2am! It is the opposite of customer friendly. You cannot expect customers to sit down to dinner and then leave before dessert to move their cars and plug another meter. In addition, it’s dangerous to be encouraging late night bar patrons to go move their cars after 2 hours.

In downtown Manhattan Beach Meters are 2 hours until 6pm and then from 6-9 they switch to three hours, and they are done at 9pm. This is a brilliant customer friendly policy that encourages people to come down to shop and dine, and makes a positive impression on the customer. It is highly discouraging for a customer to come out to their car and now get a $75 ticket for an expired meter, which in our opinion is also a terrible new policy, I’m sorry I didn’t know it was on the last agenda to speak up sooner.

The city should be doing all in its power during these challenging financial times to put policy in place to help our business community thrive, which would translate to more sales tax dollars for Hermosa. It should not be penalizing customers, many of whom are Hermosa beach locals, for coming to Hermosa with meter and parking rates that would be higher than both Manhattan and Redondo Beach. A strong and vibrant downtown help to make a community great, and we are down here every day trying to provide the very best customer service experience, that’s how we have stayed in business the past 17 years, by keeping the customer happy.

Please consider the negative impact increased meter and parking lot rates would have on your residents and business community as you make your decision tonight. People have many other opportunities in the South Bay for shopping, beauty services and dining, Hermosa should be doing all it can to attract customers with a great experience from start to finish, not letting them start their visit with expensive meter fees, and then worse leave their experience with a bad taste in their mouth after a pricey ticket.

And while we’re talking parking, please I beg of you, bring back the red bagged meters for the holidays. There’s not a better feeling as a customer than getting that feel good gift from the city.

Thank you for your time.
9/30/25, 3:11 PM Mail - City Clerk - Outlook
https://outlook.office.com/mail/[email protected]/inbox/id/AAQkADAyMGRlZDE4LTc5ZGEtNDIwZS04NjA4LTlmMzhmY2QwNzA3ZgAQAO… 2/3

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9/30/25, 1:58 PM Mail - City Clerk - Outlook
https://outlook.office.com/mail/[email protected]/inbox/id/AAQkADAyMGRlZDE4LTc5ZGEtNDIwZS04NjA4LTlmMzhmY2QwNzA3ZgAQAP… 2/2

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HB
9/30/25, 1:56 PM Mail - City Clerk - Outlook
https://outlook.office.com/mail/[email protected]/inbox/id/AAQkADAyMGRlZDE4LTc5ZGEtNDIwZS04NjA4LTlmMzhmY2QwNzA3ZgAQAN… 2/2

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City of Hermosa Beach | Page 1 of 3
Meeting Date: September 30, 2025
Staff Report No. 25-PW-075
Honorable Mayor and Members of the Hermosa Beach City Council INTRODUCE AN ORDINANCE TO AMEND HBMC 10.36.010 TO METER LOT E (Administrative Services Director Brandon Walker)
Recommended Action:

Staff recommends City Council introduce by title only and waive first reading of an ordinance titled “Amending Hermosa Beach Municipal Code Chapter 10.36 Parking Meters adding Lot E to Section 10.36.010 (Attachment 1).

Executive Summary:

Lot E is currently not metered. Staff recommends adding meters to align it with other city lots. This change would require an amendment to Municipal Code Section 10.36.

Background:

Lot E is a city-owned parking facility with 25 spaces, located west of Pacific Coast Highway between 2nd and 3rd Street. Currently, the lot is not metered with regulations designating 2-hour parking between 7:00 a.m. and 6:00 p.m., and a “no-parking” restriction from 7:30 a.m. to 8:30 a.m. on Thursdays to allow for lot sweeping.

Past Council Actions

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City of Hermosa Beach | Page 2 of 3
Meeting Date Description
February 22, 1994 City Council authorized a purchase of real property, creating the current iteration of Lot E
May 14, 2013
City Council considered an item to meter Lot E, bringing it in line with other city lots, but voted to exclude Lot E from metering
Discussion:

Parking meters play an important role in managing parking demand. They encourage turnover by discouraging long-term use of spaces, which makes parking more accessible to a greater number of drivers. This benefits nearby businesses by increasing customer access and circulation, helping to strengthen the local economy. Modern smart meters can also provide valuable data on usage patterns, allowing the city to plan better for future parking needs.

Installing parking meters in Lot E is a practical way to generate steady revenue while ensuring the upkeep and improvement of infrastructure. The income collected will be reinvested for maintenance, lighting, and security, as well as into broader community services. By making parking a paid resource, the financial responsibility is placed on the users rather than all taxpayers, creating a fair and sustainable funding model.

If approved, minor ADA improvements would be required and a multispace meter would be installed, supporting credit card, cash, and pay-by-app payments. Two enforcement options are under consideration:

1. Maintain the existing 7:00 a.m. – 6:00 p.m. schedule, or

2. Align with other city lots by metering from 10:00 a.m. – 2:00 a.m.

Fiscal Impact:

There is no fiscal impact related with the recommended actions. If Lot E is metered, installing parking meters will require associated ADA compliance improvements, estimated at approximately $20,000. In addition, the purchase and installation of meter equipment and labor are expected to cost around $10,000. These expenses, totaling about $30,000, can be accommodated within existing funds and appropriations. The installation of parking meters in Lot E is projected to generate approximately $50,000 in new annual revenue, providing a consistent funding source to support parking operations and related improvements.

Public Notification:

A legal ad noticing the September 30, 2025 City Council meeting was published on September 20, 2025 in the Daily Breeze, a newspaper of general circulation posted on the city’s website. Also, a notice was posted in the lot and mailed to all addresses within a 500 foot radius of Lot E on September 18, 2025.

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City of Hermosa Beach | Page 3 of 3
Attachments:

1. Draft Ordinance

2. HBMC Section 10.36.010
Respectfully Submitted by: Brandon Walker, Administrative Services Director Concur: Joe SanClemente, Public Works Director
Noted for Fiscal Impact: Henry Chao, Finance Manager
Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager

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CITY OF HERMOSA BEACH
ORDINANCE NO. ORD-25-XXXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA

BEACH, CALIFORNIA, AMENDING HERMOSA BEACH MUNICIPAL CODE CHAPTER 10.36 PARKING METERS ADDING LOT E TO SECTION

10.36.010

THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Parking Meter Rates. Section 10.36.010 (B) of the Hermosa Beach Municipal Code is hereby amended to read as follows:
“Silver Meter Pole Zones Established.

The streets and City owned, leased and/or operated parking lots included within the following areas within the City are hereby designated, named and declared to be silver meter parking meter zones:

Bounded by the city border (Herondo Street) on the south, Manhattan Avenue on the east, The Strand on the west, 27th Street on the north.  Pier Avenue bounded by Hermosa Avenue on the west, Pacific Coast Highway on the east.
 Lot D
 Lot E
 Lot F
 Lot G (The ten spaces on the city owned lot on the north side of 4th Street, east of Pacific Coast Highway, Lot G and legally described as "easterly 32’ of Lot 3- Hurd’s Ocean View Tract")
SECTION 2. Environmental Review. Pursuant to CEQA Guidelines section 15061 (b)(3), it can be seen with certainty that there is no possibility that the activity contemplated by this ordinance may have a significant effect on the environment. Furthermore, section

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15273 of the CEQA Guidelines states that CEQA does not apply to modification of fees by public agencies for meeting operating expenses or financial needs.

SECTION 4. Effective Date. This Ordinance shall take effect thirty (30) days after its passage and adoption pursuant to California Government Code section 36937. S SECTION 5. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.

PASSED, APPROVED, and ADOPTED on this 30th day of September, 2025.

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HERMOSA BEACH, CA MUNICIPAL CODE
TITLE 10 VEHICLES AND TRAFFIC
Chapter 10.36 Parking Meters

10.36.010 Parking meter zones established–fifteen-minute spaces specified.

B. Silver Meter Pole Zones Established.

The streets and City owned, leased and/or operated parking lots included within the following areas within the City are hereby designated, named and declared to be silver meter parking meter zones:

Bounded by the city border (Herondo Street) on the south, Manhattan Avenue on the east, The Strand on the west, 27th Street on the north.

Pier Avenue bounded by Hermosa Avenue on the west, Pacific Coast Highway on the east.

Bounded by the city border (Herondo Street) on the south, Manhattan Avenue on the east, The Strand on the west, the city border (Neptune Avenue) on the north.

Bounded by the city border (Herondo Street) on the south, Valley Drive on the east, Manhattan Avenue on the west, 2nd Street on the north.

Lot D
D. Green Curb Parking Zone.

E. Parking Payment Center/Pay-By-Space Meter Zones Established 9/18/25, 11:10 AM Document Viewer | Municipal Code
https://online.encodeplus.com/regs/hermosabeach-ca/doc-viewer.aspx#secid-1548 1/2

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LOT E METERING
September 30, 2025

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City Parking Meters

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City Parking Lot E
• 25 spaces (1 ADA space)
• Only City lot currently not metered
• ADA improvements needed
• Install multi-space meters
• Current meter hours: 10am -2am
• Estimated new revenue: ~$50k/yr

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 Revenue Generation
→ funds for streets and community projects
 Improved Traffic Flow
→ less circling for free parking
 Encourages Turnover
→ frees up spaces in busy areas
 Supports Sustainability
→ reduces emissions
 Data for Planning
→ usage insights for smarter city design
Parking Meters-City Benefit

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 Better Access to Local Businesses
→ More customer parking
 Less Driver Frustration
→ Higher chance of finding a spot
 Neighborhood Reinvestment
→ visible upgrades from parking revenue
 Safer Streets
→ less illegal/unsafe parking
 Fairer Space Use
→ prevents long-term monopolization of spaces
Parking Meters-Community Benefit

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LOT E METERING
September 30, 2025

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City of Hermosa Beach | Page 1 of 3
Meeting Date: September 30, 2025
Staff Report No. 25-CR-067
Honorable Mayor and Members of the Hermosa Beach City Council APPROVAL OF NEW 2025 SPECIAL EVENT—AMATEUR ATHLETIC UNION HIGH

SCHOOL BOYS BEACH VOLLEYBALL LEAGUE MATCHES
CEQA: Approval of the Amateur Athletic Union (AAU) High School Boys Beach Volleyball League Matches would be exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15304 (e). (Special Events and Filming Coordinator Austin DeWeese) Recommended Action:

Staff recommends City Council:

1. Consider approval of the Parks, Recreation, and Community Resources Advisory Commission’s (“Commission”) recommendation to allow a new Impact Level II special event, the AAU High School Boys Beach Volleyball League Matches on the volleyball courts north of the Pier within the Commercial Zone on Sunday, October 12, on the 2025 Special Events Calendar; and

2. Determine the approval of the Amateur Athletic Union (AAU) High School Boys Beach Volleyball League Matches would be exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15304 (e).

Executive Summary:

The Community Resources Department is tasked with overseeing special events on public property. New events require approval by City Council.

At its September 2, 2025 meeting, the Commission recommended City Council approve the inclusion of a new Impact Level II special event, the AAU High School Boys Beach Volleyball League Matches on the volleyball courts north of the Pier within the Commercial Zone on Sunday, October 12, 2025, on the 2025 Special Event Calendar.

Background:

The Special Events Policy Guide (Attachment 1) serves as a comprehensive document for event producers with information on the review and approval process, applicable fees, policies, and Hermosa Beach Municipal Code chapters and sections pertaining to special events. Special events are evaluated based on several factors and categorized as either Impact Level I, II, or III using the Impact Characteristics Matrix in the Special Events Policy Guide. The matrix considers event characteristics to determine the impact level. The

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City of Hermosa Beach | Page 2 of 3
event’s impact level determines the application submission deadline and the required level of review and approval, which may involve City staff, Commission, and/or Council.

New events or Impact Level III events, which are events with the largest impact to the City, require Council approval. Impact Level II returning events require Commission approval, and Impact Level I returning events are approved by staff. Special event application deadlines are as follows:
 New events: If the new event is an Impact Level I or II, the application must be submitted at least 90 days in advance of the event. If the new event is an Impact Level III, the application must be submitted no later than July 30 for the following calendar year.
 Returning Impact Level III events: Must be submitted no later than July 30 for the following calendar year.
 Returning Impact Level II events: Must be submitted at least 90 days in advance of the event.
 Returning Level I events: Must be submitted at least 30 days in advance of the event.

Staff received an Impact Level II new special event application on July 30, 2025.

Past Commission Action
Meeting Date Description
September 2, 2025
Commission recommended approval by the City Council the inclusion of Impact Level II new special event, AAU High School Boys Beach Volleyball League Matches, on the 2025 Special Events Calendar.

Discussion:

AAU requests to hold its High School Boys Beach Volleyball League matches on the beach volleyball courts north of the Pier within the Commercial Zone (10th to 15th Street on the beach) on Sunday, October 12, 2025. The event would include boys' high school volleyball matches, including South Bay high schools. The event producer estimates 150 participants and 100 spectators. The requested event date is included on the 2025 Special Events Calendar (Attachment 2). Additional event details are included in the AAU High School Boys Beach Volleyball League event overview (Attachment 3).

Traditionally, new events require review and a recommendation from the Commission to City Council through a public hearing. However, the application for this event was submitted after the application deadline. Impact Level II new special event applications must be submitted at least 90 days in advance. Due to the late submission and addressing scheduling conflicts with the initial requested dates with the event producer, staff was unable to meet the formal public noticing requirements necessary for a public hearing.

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City of Hermosa Beach | Page 3 of 3
At the discretion of the Community Resources Director, special event applications may be submitted for consideration after the application deadline has passed, provided:
 There are unforeseeable circumstances (memorial service, team victory celebration, need for minimal marketing/advertising);
 The event does not exceed Peak Season (Memorial Day to Labor Day) Event Limits; and
 The event can still meet all of the event approval findings.

The event producer shared the justification for the late submission. During the AAU Hermosa Beach National Championships held this past July, the AAU Volleyball National Executive Committee convened a special meeting and selected Hermosa Beach as a key location to consider expanding high school students’ participation in AAU beach volleyball. As a result, the Committee issued a directive to launch an AAU High School Boys Beach Volleyball League during the upcoming Fall season.

The proposed event date, Sunday, October 12, 2025, falls outside of the Peak Season (Memorial Day to Labor Day) and does not exceed the City’s Peak Season event limits.

Fiscal Impact:

If approved, the City’s General Fund would receive $704 for the special event application fee.

Attachments:

1. Special Events Policy Guide

2. 2025 Special Events Calendar

3. AAU High School Boys Beach Volleyball League Matches Event Overview Respectfully Submitted by: Austin DeWeese, Special Events and Filming Coordinator Concur: Lisa Nichols, Community Resources Director
Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager
Click or tap here to enter text.

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HERMOSA BEACH

SPECIAL EVENTS POLICY GUIDE

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This policy guide has been developed to clarify and carry out the City’s mission statement related to events that occur on outdoor public spaces within the City of Hermosa Beach.

Mission Statement
Hermosa Beach strives to offer a safe and enjoyable environment for special events to take place in a way that balances resident and visitor needs. Special events in Hermosa Beach are celebrated for being community-friendly, enhancing local beach culture, and offering a myriad of benefits to the local community. The City of Hermosa Beach works collaboratively with event operators in an efficient and clear manner to process and carry out permits in compliance with this policy.

City Contact Information
The City of Hermosa Beach Community Resources Department is available to assist and answer any questions related to the special events process.

Website: www.hermosabeach.gov
Phone: (310) 318-0280
Email: [email protected]
Address: 710 Pier Avenue, Hermosa Beach, CA 90254
Cover Image: Hermosa Beach Murals Project - John Van Hamersveld

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General Information + Frequently Asked Questions
When is a Special Event Permit required?
• For any organized event, activity, celebration, or function involving the use of the beach at which one hundred or more persons are to be assembled or the use of other outdoor public spaces or rights-ofway at which twenty-five or more persons are to be assembled. • For any commercial organization requesting use of any outdoor public space within the City. • For any nonprofit organization requesting use of any outdoor public space within the City.

How do I apply for a Special Event Permit?
Special Event Applications must be submitted using the online form on the City’s website.

What is the “Nothing Weekend”?
On at least one weekend during the Peak Season (Memorial Day to Labor Day), no Special Event Permits will be issued. This means that any application for a Special Event Permit that coincides with a designated “Nothing Weekend” will be asked to provide alternate event dates for the event to be considered.

How will this policy be enforced?
The Special Events Policy Guide will be strictly enforced by City staff. Those found to be violating City policy or failing to comply with any of the requirements of the Hermosa Beach Municipal Code may be subject to penalties or fines. Special events, and any of its participants, vendors, or spectators, found to have caused damage or whom are in violation of any City policy, or the Hermosa Beach Municipal Code may be subject to greater deposits, regulation, or restrictions when submitting Special Event Applications in the future.

Where are special events allowed?
To ensure adequate space and resources are available, and to limit potential disturbances to the community, special events are limited to the following locations:
• North and South of Pier (within the Commercial Zone) – See page 3 • The Strand
o Strand use is only permitted for events continuously moving with no obstruction to public access • Pier Plaza
• Rights-of-way
• The following City parks:
o Valley Park, 2521 Valley Drive
o Community Center, 710 Pier Avenue
o Clark Field, 861 Valley Drive
o Edith Rodaway Park, 350 Prospect Avenue
Special Event Applications for City parks not included above will be considered on a case-by-case basis.

However, Special Event Permits will not be issued for South Park, 425 Valley Drive, or Noble Park, 1400 The Strand.

Use Classifications + Impact Characteristics
Special events are evaluated based on several factors and will be categorized as Impact Level I, II, or III based on the information provided in the Special Events Application. Once the information is submitted and reviewed by the Community Resources Department, City staff will determine the Impact Level of the event using the Impact Characteristics Matrix.

The Impact Level of the event will be used to determine:
• the deadline for Special Event Application submittal; and • the level of review for approval (City staff, Parks, Recreation and Community Resources Advisory Commission, and City Council).

Impact Characteristics Matrix
If more than one option is applicable, the highest characteristic will be used to determine the impact level.

Characteristic Impact Level I Impact Level II Impact Level III Total Attendees and Spectators
Per Event Day
100-500 501 – 1,999 2,000 or More
Event Location(s) Park or Beach The Pier or Pier Plaza Streets, the Strand, or Public Right of Way

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Use of Volleyball Courts and
Beach Tennis Courts
None North or South
Volleyball Courts; or
Beach Tennis Courts
North and South
Volleyball Courts; or
North and South
Volleyball Courts and
Beach Tennis Courts; or
North Volleyball Courts
and Beach Tennis Courts
Event Season(s) Winter Spring or Fall Summer –
Peak Season
(Memorial Day to
Labor Day)
Event Day(s) Monday - Thursday Friday, Saturday, or
Sunday
Holiday
Total Consecutive Event Days
(Including Set-up and Tear-down)
1-2 3-4 5 or More
(May not exceed 15)
Additional requests/services such
as Film/Still Photo Permit, Building
and Safety Review, Police Services,
Reserved Parking, Street
Closures/Traffic Control Plan
Review, or Amplified Sound Permit
None 1-2 3 or more
Impact Level 5 or More
Applicable
=Impact Level I
2 or More
Applicable
= Impact Level II
2 or more
Applicable =
Impact Level III
Pass-Through Events
An event where participants pass through the City of Hermosa Beach and the event does not start or end in Hermosa Beach is considered a Pass-Through Event. A Special Event Application is required for a Pass-Through Event and the approval process is determined based on the Impact Level assigned to the event.

Pier Plaza Promotions
The Pier Plaza Promotion option is designed to provide organizations with a one-day promotional opportunity on Pier Plaza or an agreed-upon area downtown. These events must be strictly commercial for brand awareness, or product or service launches. Organizations that wish to hold a Pier Plaza Promotion will be required to submit a Special Event Application and subject to the Pier Plaza Use fee. Up to five Pier Plaza Promotions may be approved each calendar year.

Approval Guidelines + Requirements
Event Approval Findings
A Special Event Permit may be issued upon finding that the event producer can adhere to all of the terms outlined in this Special Events Policy Guide.

Application Submittal Deadlines and Approval Process
Special Event Applications must be submitted as follows:
• New events: If the new event is an Impact Level I or II, the application must be submitted at least 90 days in advance of the event. If the new event is an Impact Level III, the application must be submitted no later than July 30 for the following calendar year. New events to Hermosa Beach will be subject to a Public Hearing by both the Parks, Recreation and Community Resources Advisory Commission and City Council. • Returning Level III events: Must be submitted no later than July 30 for the following calendar year.

Returning Impact Level III will be subject to review by both the Parks, Recreation and Community Resources Advisory Commission and City Council.
• Returning Level II events: Must be submitted at least ninety (90) days in advance of the event. Returning Impact Level III will be subject to review by the Parks, Recreation and Community Resources Advisory Commission.

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• Returning Level I events: Must be submitted at least 30 days in advance of the event. Level I events will be subject to review by City staff.
• Pier Plaza Promotions: Review and approval of Pier Plaza Promotion events will follow the same approval process as Level I events.

Any returning event to the City that is requesting a significant change to the event format including the location, total event days, or estimated attendance total may be subject to the application submittal deadlines and approval process outlined for new events at the discretion of the Community Resources Director.

At the discretion of the Community Resources Director, Special Event Applications may be submitted for consideration after the application submittal deadline has passed, provided:
• there are unforeseeable circumstances (memorial service, team victory celebration, need for minimal marketing/advertising);
• the event does not exceed Peak Season (Memorial Day to Labor Day) Event Limits; and • the event can still meet all of the event approval findings The Parks, Recreation, and Community Resources Advisory Commission and City Council will evaluate and recommend approval of returning Impact Level III events and a “Nothing Weekend” first. The Parks, Recreation and Community Resources Advisory Commission will then consider approval of returning Impact Level II events.

City staff will then consider approval of Impact Level I events. New events are considered after all returning events.

Event producers are requested to be present at any Parks, Recreation, and Community Resources Advisory Commission and City Council meetings where the event is scheduled to be reviewed.

Event Limits
To balance coastal access with events, the Beach, the Strand, and Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day):
o Maximum of 45 days used by Impact Level III events; and o Maximum of 25 days used by Impact Level II and II events, and (on days not used by Level III events.)
The monthly number of event days for events outside of the Peak Season (Labor Day to Memorial Day) will be limited to a maximum of 15. Additionally, only two events on any given day will be permitted in the City.

Event Type First Day to
Submit Application
Last Day to
Submit Application
Parks, Recreation, and
Community Resources
Advisory Commission Review
City Council
Review
Impact Level I
Late May/Early June
(for following
calendar year)
30 days prior to event n/a n/a
Impact Level II 90 days prior to event
If application is submitted
by August 31: October
If application is submitted
after August 31: TBD
n/a
Impact Level III July 30
(for following
calendar year)
September October
New Events
Impact Level I or II: at least
90 days in advance of the
event
Impact Level III:
no later than July 30 for the
following calendar year.

November November

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Event Notifications
The Community Resources Department may require event producers to provide written notification to all residents and businesses within a 500-foot radius of the event site. The City shall provide the notice, which shall include the date and time of the event and the telephone number of the designated event representative.

Said written notice shall be provided to the surrounding residents and businesses by the event representative not less than 1 week prior to the event. Additionally, new event requests for locations outside of the Beach or downtown area, require event notifications to be posted at the event site leading up to the scheduled Public Hearing to provide the community additional notice of the proposed new event.

Economic Benefit
Event producers will be required to detail positive economic impacts as a result of the event in the Special Event Application. Event producers should encourage use of local businesses to event staff, participants, and spectators. The Hermosa Beach Chamber of Commerce and Visitor Bureau’s business directory is available at www.trulyhermosa.com. Additionally, event producers should engage with local businesses to explore partnership, and promotional opportunities.

Pre/Post Event Meetings
Pre-event and post-event meetings with City staff and event producers may be required. A “pre-event meeting” may be scheduled anytime between 3 months to several weeks prior to the actual event date as determined by City staff.

Site Plan and Signage
A detailed map schematic must be submitted with the Special Events Application that includes the proposed location of the event, including all temporary facilities, structures, signage, and /or equipment to be erected, ingress and egress, and whether existing structures and/or facilities are to be relocated or modified (such as Volleyball Courts or Beach Tennis Courts, for example). • All recreational activities and set-up of recreational equipment should remain at least 50 feet from the Strand wall. Special considerations may be made upon request. • All event-related activities and set-up shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. • All tents must remain at least 10 feet from the Strand wall.

Event signage shall not be placed on City facilities or premises outside of event times. Signage shall not be affixed to City property. Event producers may apply for a Street Banner through the Public Work’s Department.

Simultaneous Use of North and South Volleyball Courts
One side of the north and south of Pier Volleyball Courts will be required to remain open for general public use during events occurring on weekends. An exception may be provided for events that occur at the same time as City-sponsored classes utilizing the north or south of Pier Volleyball Courts or at the discretion of the Parks, Recreation, and Community Resources Advisory Commission and City Council.

Impact to Beach Tennis Courts
Any event requesting removal of the Beach Tennis Courts must provide one of the following:
• An event footprint that would allow for at least three of the permanent Beach Tennis Courts to remain for general public use; or
• Temporary Beach Tennis Courts available for general public use. o Temporary courts must remain at least 50 feet from the strand wall and shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. If temporary courts are provided outside of the Commercial Zone, outside of the event footprint, it is the responsibility of the event producer to set-up and remove the courts daily as they are not permitted to remain overnight.
o The City and Beach Tennis community would assist with providing the temporary poles and nets to the event producer and provide guidance for installation/removal.

Portable Restrooms and Hand Sanitizing/Sink Facilities
Event producers may be required to provide portable restrooms and hand-sanitizing/sink facilities. The cost of such services shall be borne by the event producer. The number of portable restrooms and hand-sanitizing/sink

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facilities required will be determined by City staff. City staff will designate the location for any portable restrooms and hand-sanitizing/sink facilities required at the event location.

Parking
If an event producer requests reserved parking, a parking plan outlining the public parking spaces requested with the times of use for each space must be submitted. The City shall enforce reserved parking by way of complaint only. Therefore, the event producer is responsible for monitoring the reserved parking during reserved hours as much as possible and reporting if non-event-related staff are parked in the reserved parking spot(s) by calling non-emergency dispatch at (310) 524-2750. The event producer or a designated representative must be present for the City to enforce and tow. The City does not issue refunds for any fees associated with parking.

Event producers may be required to secure satellite parking lots for event staff or attendee parking, and/or shuttle bus transportation.

Coastal Development Permit
Events that meet all of the following criteria will be subject to review by the California Coastal Commission:
• Held between Memorial Day and Labor Day;
• Occupies all or a portion of the beach; and
• Involves a charge for general public admission seating (not including participant entry fees).

Building and Safety Review
Per Chapter 31 of the California Building Code, as adopted by Hermosa Beach Municipal Code 15.04.010, a building permit and plan review is required when any special event on outdoor public spaces includes the temporary installation of the following structures:
• Awnings or canopies
• Marquees - A sign painted on, attached to, or supported by a marquee on a temporary building wall which supports the marquee
• Signs - A ground sign supported by one or more uprights, poles or braces or a sign wholly supported by a sign structure, or a portable sign with the surface temporarily fixed to a structure that is moved periodically
• Towers - A structure designed and constructed to support antennas • Antennas - Wires, poles, rods, reflecting discs or similar devices used for the transmission of electromagnetic waves
• Swimming pools - A structure intended for swimming or recreational bathing that contains water over 18 inches deep
• Relocatable buildings
• Generators, or any other temporary power source
• Temporary structures or tents that exceed 10’ x 10’ that cover an area greater than 120 square feet, including connecting areas or spaces with a common means of egress or entrance that are used or intended to be used for the gathering together of 10 or more persons. • Stages
• Trusses
• Electrical equipment
• Mechanical equipment
• Heaters
• Large-scale ventilation equipment
Following event approval, event producers will be responsible for applying for the necessary permits through the City’s Community Development Department.
• Any event with temporary installation of any of the aforementioned structures, requires the event producer to submit an application for a Building Permit. • If electrical equipment, temporary power sources, or generators would be used, the event producer must submit an application for a Electrical Permit in addition to the Building Permit. • If mechanical equipment, heaters, or large-scale ventilation equipment would be used, the event producer must submit an application for a Mechanical Permit in addition to the Building Permit. • If plumbing equipment, pools, or water supply lines would be used, the event producer must submit an application for a Plumbing Permit in addition to the Building Permit. This is not required for the use of portable restrooms.

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Applications are available on the City’s website. Plan review and permit fees would be applied and are determined by the level of review required. Special Event Permits will not be issued until all appropriate Building and Safety permits have been provided to the Community Resources Department.

County of Los Angeles Fire Department Review
The Fire Prevention Bureau in Carson oversees events taking place in the City. Therefore, event producers may be required to apply for approval by the Bureau through submission of a Public Assemblages and Event Declaration Form. Once the application is submitted, the County of Los Angeles Fire Department will review, determine if a Field Inspection will be required for the event, and generate the permit fees. Once approval is obtained, an Operational Permit would be issued to the event producer.

Filming or Still Photo Permit
A Film/Still Photo Permit is required for any event recording or photographing activities resulting in commercial use. Information about professional filming permits may be obtained on the City’s website.

Emergency Action Plan
It is the event producer’s responsibility to have a comprehensive emergency action plan to the City that proposes the steps to be taken for crisis situations, such as event shut down due to severe weather, fire, active hostile attack, or for a missing person, medical emergency or threat of violence. Event producers are also responsible for providing an evacuation plan, including a script for the evacuation announcement and the means to how the evacuation plan and locations will be communicated to event attendees. The event producer’s proposed plan will be evaluated and formalized with the Emergency Management Coordinator in the City Manager’s office.

Trash
Event producers cannot leave any trash at any event site outside of the permanent trash receptacles and may be required to secure additional containers, dumpsters, or services from Athens at a cost borne by the event producer.

Accessibility Plan
It is the event producer’s responsibility to comply with all City, County, State and Federal disability access requirements applicable to the event, including the American with Disabilities Act (ADA). All indoor and outdoor sites, activities and programs must be accessible to persons with disabilities.

Traffic Plan
Event producers requesting street closures must provide a traffic control plan that illustrates all road closures, detours, and the exact placement of all traffic control devices including crash test certified barricades, signage, and message boards. The traffic control plan must be approved by the Police and Public Works Departments. The event producer is responsible for securing and deploying the required traffic control devices outlined in the City approved traffic control plan. The Public Works Department inspects all traffic control devices once deployed to ensure all devices are effective and correctly positioned at a cost to the event producer.

Amplified Sound
Event producers are required to obtain an Amplified Sound Permit if the event intends to use a loudspeaker or sound amplifying equipment for the purpose of giving instructions, directions, lectures, or transmitting music. The Chief of Police will consider the following in the issuance of Amplified Sound Permits:
• The volume and intensity of the noise;
• Whether the noise is prolonged and continuous;
• How the noise contrasts with the ambient noise level; • The proximity of the noise source to residential and commercial uses; • The time of day; and
• The anticipated duration of the noise.

Speakers must be facing westward (towards the ocean) at all times.

Food, Beverage, or Merchandise Sales
In accordance with HBMC Section 12.20.300, the sale of food, non-alcoholic beverages, or branded merchandise from the event producer on the beach is allowed for events approved through the Special Events

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Permit Program. The sale of these items from any vendor other than the event producer, or any other commodity, merchandise, wares, products, or service on the beach is not allowed. Event producers wishing to sell within these guidelines would be responsible for obtaining a business license from the City, and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health.

Requests for alcohol on the beach will not be considered.

For events not on the beach, the sale of food, non-alcoholic beverages, alcoholic beverages, or merchandise may be considered through the Special Events Permit Program. The event producer would be responsible for ensuring any vendors associated with its event has a current business license with the City and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health. If the sale of alcohol is approved through the Special Event Permit Program, the event producer must secure the appropriate license from the State of California Department of Alcohol Beverage Control (ABC). The City may place restrictions on the way in which alcohol is managed at a proposed event and/or a requirement of security officers and/or assigning City staff to monitor the cost of such services shall be borne by the event producer.

Security
City staff or law enforcement may deem a special event warrants the presence of one or more Police Officers or security personnel and the cost of such services shall be borne by the event producer. Security personnel must be licensed, in uniform and are subject to approval by the City.

Insurance
At least ten (10) days prior to the event, event producers will provide the City with a certificate of insurance providing liability insurance with the following requirements:

Event producer agrees to furnish the City of Hermosa Beach evidence of comprehensive general liability insurance in the form of a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." This exact verbiage is required. Event producer shall notify the City at least thirty (30) days prior to the termination, reduction, cancellation, suspension, modification, or expiration of the policy. Notwithstanding the foregoing, Event producer shall maintain insurance coverage meeting the standards outlined in this Section at all times during the term of the activity or activities for which the Event producer submitted its application, as reflected in and permitted by this Agreement. All certificates are subject to approval of the City’s Risk Manager.

Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than two million dollars ($2,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage.

If the use includes athletic activities, shall provide evidence of that the commercial general liability insurance includes coverage for injuries to athletic participants and participant accident insurance.

If the Event producer maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Event Day Expectations
In order to immediately address any issues or changes that may arise during the course of an event, producers are responsible for:
• Providing contact information for an event representative that City staff may reach at any time during the event.
o The assigned event representative must be on-site and may not actively participate in the event.
• Maintaining copies of all applicable Special Event Permits and any other permits issued by the City onsite during the event.

Compliance

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Applicable Codes + Regulations
The City of Hermosa Beach Municipal Code governs the approval, review, and enforcement of events. The Special Events Policy Guide must be strictly adhered to and all pertinent City Ordinances shall be enforced. The sections of the Hermosa Beach Municipal Code relevant to events include, but are not limited to:

Title 8 – Health and Safety

8.24 Noise Control

8.64 Ban on Polystyrene Food Service Ware
Title 10 – Vehicles and Traffic

10.28 Loading and Unloading

10.32 Stopping, Standing and Parking
Title 12 Street, Sidewalks and Public Places

12.20 Beach and Strand Regulations

12.28 Parks, Playgrounds and Other Public Areas

12.30 Special Events on Public Property
Environmental Requirements
Events in Hermosa Beach are expected to implement the following measures to reduce impacts and costs to the environment, the city, and the community.

MEASURE
Recycling and Waste Reduction

1. Reduce waste and single-use items
No single-use paper, plastics, packaging, and décor items Reduce size/bulk of plates, containers, cups
Use products with high recycled content
No sale or give-away of single-use plastic drinking water bottles.

At 'beer or drink gardens' use recycled or compostable cups Recycle fry-grease for bio-diesel fuels
Limit and reduce size of handouts, flyers and giveaways

2. Recycling containers:

Place well-marked recycle containers adjacent to every trash container Provide onsite 'monitors' directing people to recycling at prime locations or provide secondary trash sorters

3. Staging
Recycle or reuse event construction materials
Use ‘no emission/no VOC’ paints/sealants

4. Transportation
No-idling policy for all vehicles
Sponsor free shuttle or low-cost bus passes
Use electric, hydrogen, hybrid or CNG vehicles

4. Energy
Use energy-efficient lighting
Turn lighting and devices off when not in use
Turn off generators when not in use for significant period Use alternative energy (solar, wind, fuel cell) to supply some power Use alternative fuel generators (CNG, fuel cell, biodiesel)

5. Marine environment
No hosing of surfaces
Full containment of all wastes
Full containment of all six-pack plastic rings. Cut rings prior to disposal

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6. Education
Event and vendors must have waste and recycling a prominent theme Ensure vendors and service providers with green measures Report on compliance with above applicable measures
Applicable Fees
All events are subject to an application fee, daily category fees, and additional fees established by resolution of the City Council and any additional costs incurred by the City on behalf of the event. Payment of event fees is due upon receipt. The Community Resources Department has the discretion to revoke a permit if all applicable fees are not paid in a timely manner. Special Event Permit fees are subject to change. Additional direct costs may apply due to required staffing and/or services from the City of Hermosa Beach’s Community Development Department, Police Department, Public Works Department and/or the Los Angeles County Fire Department.

Current Fee Schedule
Daily Event Fees Fee
Participant plus spectator crowd less than 500 per event day.

Non-profit: $2 per registrant
and roster of participants
due to City
Commercial: 70/30
split of proceeds
and roster of participants
due to City
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for no longer than one day, including set-up and tear-down; and
• Is conducted in the off-season (not between Memorial Day and Labor Day) and not on any holiday.
$3,362
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for no longer than one day and is conducted in the Peak Season (between Memorial Day and
Labor Day) or on any holiday; or
• Impacts public areas for one or more days, including set-up and tear-down
Participant plus spectator crowd more than 3,000 but less than 5,000 per event day.
$3,700
Participant plus Spectator crowd exceeds 5,000 per event day. $6,727 Additional Fees Fees
Commercial Application Fee - non-refundable (direct cost) $1,057 Non-Profit Application Fee - non-refundable(direct cost) $704 Pass-Thru Application Fee - non-refundable (direct cost) $353 Amplified Sound Permit (direct cost) $207
Pier Plaza Use Fee $14,081 per event day
Event Co-sponsor* $356 per sponsor
Event Setup/Teardown $319 per location, per day
Community Resources Staff (direct cost) $423 per day
Parking Space Fee (direct cost) Fees vary based on parking location

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*The Event Co-sponsor fee is charged for each organization listed as a presenting sponsor of the event on any or all marketing materials for the event or that may be using an area on public property not within the event footprint, such as Schumacher Plaza.

Damage Deposit
Monetary deposits, bonds and other security may be necessary to guarantee performance of all required conditions, clean-up and repair of any City property or facilities damaged as a result of the event. Events may be required to submit a deposit to cover any potential damage to City facilities. All or a portion of the deposit may be refunded upon post event inspection. Events will be billed for the costs to repair or replace any City property damaged as a result of the event if the damage exceeds the deposit provided.

Refund/Cancellation Policy
Once a permit is approved and issued, daily category fees or additional fees may be refunded when written notice is given to the Community Resources Department at least two weeks prior to the event date.

Fee Waiver Grants
To support qualified organizations that have received approval to hold their event, the City provides event fee waiver grant opportunities to assist in its success by relieving the financial burden associated with the cost of the City’s event fees. Events and organizations that qualify for a long-term agreement or in contract are not bound to the terms of this policy. The annual award limit of fee waiver grants is approved by the City Council each fall for the upcoming calendar year. Grants will be awarded up to a maximum of $2,500 per event or a 50% reduction of indirect City event fees, whichever is the lesser amount. Fee waiver grants may only be used toward indirect costs charged by the City; direct costs are not eligible for and organizations are required to pay those in full. The minimum amount of a requested fee waiver grant must total at least $250.

Eligibility
In order to be eligible to apply for a fee waiver grant, the event must be a returning event to the City. Fee waiver grants will not be considered for new events or events taking place during the Peak Season (between Memorial Day and Labor Day). Following approval of an event, a completed Special Event Fee Waiver Grant Application is required to be submitted to the Community Resources Department at least 60 days prior to the event. The request will be reviewed by the Parks, Recreation, and Community Resources Advisory Commission at one of its regularly scheduled meetings for consideration of approval.

Event producers will be requested to demonstrate the following:
• A financial need or other economic justification to be considered for a fee waiver grant; • A positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship; • The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community;
• The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
• The organization/and or event addresses an unmet community need. • A positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Additionally, event producers must be able to fully fund their event should they not receive a fee waiver grant and may not be dependent on the fee waiver grant to determine their ability to hold the event.

Events specifically prohibited from receiving a fee waiver grant include those events that:

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• Promote, advocate, or advance a political message or belief. • Projects or organizations who have unsatisfactorily fulfilled its obligations from previous fee waiver grants.

Obligations
Organizations approved for a fee waiver grant will be required to complete the following:
• Include that the event “is brought to you with support from the City of Hermosa Beach” on all marketing materials. The City requests this exact verbiage be used. o A copy of event marketing materials with this exact verbiage must be provided to the City prior to the City’s issuance of the Special Events Permit.
• A formal presentation to the Parks, Recreation and Community Resources Advisory Parks, Recreation, and Community Resources Advisory Commission at one of its regular meetings no more than 60-days following the event. The presentation shall include discussion of:
o Number of attendees.
o Beneficiary of funds raised by the event (if applicable). o Overview of event budget and financial outlook.
o Overview of the community benefit and/or positive economic impact to the City of Hermosa Beach.

Disqualification
Failure to complete these requirements in accordance with this policy shall automatically disqualify the organization from submitting a future request to receive a fee waiver grant for the remainder of the current calendar year plus one additional calendar year.

If any information submitted as part of the Special Event Fee Waiver Grant is found to be fraudulent, event approvals already granted for the remainder of the calendar year will be automatically revoked. While the organization will be permitted to reapply for approval of event(s) in the following calendar year, it will no longer be eligible to apply for a fee waiver grant.

Long-term Agreements
The City of Hermosa Beach recognizes the value in hosting a variety of beloved community events that help create a balanced and enjoyable events calendar for its residents. To support and develop a long-term approach to the scheduling of events, eligible events can qualify for a long-term agreement (LTA) with the City.

Eligibility
In order for an organization to be eligible for consideration of a long-term agreement, the event(s) must meet at least three of the following:
• The event(s) must qualify as an Impact Level II or III (per the Impact Worksheet), and at least one of the following:
o Have a combined estimated total of 5,000 people in attendance; or o The event must be at least two (2) consecutive days (including setup and teardown). • Have held its event in Hermosa Beach for at least three consecutive years • The event must be produced by an organization that serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses; and • The organization or event producer must be able to demonstrate how its programs (outside of those provided at the event) provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to the community.
• The event can demonstrate:
o A community benefit; or
o A positive economic impact as a result of the event.

Event producers will be requested to demonstrate a positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship;

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Page 13 of 14 ends

• The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community; • The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
• The organization/and or event addresses an unmet community need.

Event producers will be requested to demonstrate a positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Upon request of an organization whose event does not satisfy one or more of the above eligibility criteria, the City Council may authorize such organization to apply for an LTA where its event provides a demonstrable or differentiated benefit to the community or a service that the City would otherwise be unable to provide.

Term Limits
LTA’s shall be for no less than two (2) years but shall not exceed a maximum of three (3) years unless otherwise determined by the City Council.

Procedures
The following steps are required to guide the development and implementation of an LTA:

1. Submittal of an LTA Application and corresponding letter to the Community Resources Department demonstrating how the organization meets the criteria.

2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission.

3. Review and approval by the City Council to begin LTA negotiations with City staff.

4. LTA negotiations and development.

5. Presentation of the final LTA to the City Council for approval.

Obligations
Organizations whose event(s) are approved through an LTA are required to provide a formal presentation to the Parks, Recreation, and Community Resources Advisory Commission at one of its regular monthly meetings no more than 60 days prior and 60 days following its event(s). The pre-event presentation shall include a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and its anticipated impact(s) to the community, etc. The post-event presentation shall include a general overview including the actual number of attendees; actual impact(s) to the community; and any event struggles and successes.

Additionally, the event marketing materials must state the event “is brought to you with support from the City of Hermosa Beach” on all marketing materials. The City requests this exact verbiage be used. • A copy of event marketing materials with this exact verbiage must be provided to the City prior to the City’s issuance of the Special Events Permit.

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2025 SPECIAL EVENTS

CALENDAR
City of Hermosa Beach
Community Resources Department
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0280
[email protected]

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Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
5 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
6 7 8 9 10 11
12 13 14 15 16 17 18
19 20
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
21 22 23 24 25
26 27 28 29 30 31
January 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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Sun Mon Tue Wed Thu Fri Sat
1 2
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
3 4 5 6 7
Winter Challenge
North Volleyball Courts
(Setup)
8 Winter Challenge
North Volleyball Courts
9 10 11 12 13 14 15
SoCal
Beach Foundation
North Volleyball Courts
16 17 18 19 20 21 22
23 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
24 25 26 27 28
February 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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Sun Mon Tue Wed Thu Fri Sat
1 HBLL Opening Day
Clark Field
Impact Level II
2 IBVL Tournament Series
North Volleyball Courts
3 4 5 6 7 8
9 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
10 11
RUHS Volleyball Matches
North Volleyball Courts
12 RUHS Volleyball Matches
North Volleyball Courts
13 RUHS Volleyball Matches
North Volleyball Courts
14 15
St. Patrick’s Day
Parade
Hermosa Avenue,
Pier Avenue, Schumacher
Plaza, & Pier Plaza
Impact Level III
16 SoCal
Beach Foundation
North Volleyball Courts
17 18 19 20 Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
RUHS Volleyball Matches
North Volleyball Courts
21 Beach Tennis
Tournaments
Beach Tennis Courts
22 Beach Tennis
Tournaments
Beach Tennis Courts
23 CBVA
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
24 25
RUHS Volleyball Matches
North Volleyball Courts
26 RUHS Volleyball Matches
North Volleyball Courts
27 RUHS Volleyball Matches
North Volleyball Courts
28 29
SoCal
Beach Foundation
North Volleyball Courts
30 31
March 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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Sun Mon Tue Wed Thu Fri Sat
1 2 3
RUHS Volleyball Matches
North Volleyball Courts
4 5
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
6 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
7 8 9 10
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
11 Beach Tennis
Tournaments
Beach Tennis Courts
12 CBVA
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
13 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
14 15
RUHS Volleyball Matches
North Volleyball Courts
16 17 18 19
20 Easter Sunrise Mass
South of Pier
IBVL Tournament Series
North Volleyball Courts
21 RUHS Volleyball Matches
North Volleyball Courts
22 23 24 25
Surfers Walk of Fame
Kick-off Party
Community Theatre
Impact Level II
26 Surfers Walk of Fame
Spyder Surf Fest
Pier Plaza
Impact Level III
27 Riveria Cantina South Bay
Surf Series
South of the Pier
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
28 29 30
April 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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Sun Mon Tue Wed Thu Fri Sat
1 2 3
Classic Car Show
Schumacher Plaza &
Pier Plaza
Impact Level II
Pets in the Park
Valley Park
Impact Level II
HBLL Night at the Ballpark
Clark Field
Impact Level II
4 SoCal
Beach Foundation
North Volleyball Courts
HBLL Night at the Ballpark
Clark Field
Impact Level II
5 6 7 8 9
The Hermosa Classic
South of Pier (Setup)
10 The Hermosa Classic
South of Pier
CBVA
North Volleyball Courts
11 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
12 13 14 15 16 17
Epic Days
South of Pier
Impact Level II
State of the Art
Cypress Avenue & 6th St.

Impact Level III
18 Epic Days
South of Pier
Impact Level II
19 20 21 22
Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
(Setup)
Impact Level III
Maya and the Wave
Community Center Courtyard
23 Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
(Setup)
Impact Level III
CBVA
North Volleyball Courts
(Setup)
24 Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
Impact Level III
CBVA
North Volleyball Courts
25 Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
Impact Level III
CBVA
North Volleyball Courts
26 Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
Impact Level III
CBVA
North Volleyball Courts
27 Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
(Teardown)
Impact Level III
28 29
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
30 Beach Tennis
Tournaments
Beach Tennis Courts
31 You Are Enough 5k
Schumacher Plaza & Strand
North of Pier
Beach Tennis
Tournaments
Beach Tennis Courts
May 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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Sun Mon Tue Wed Thu Fri Sat
1 HBLL Closing Day
Clark Field
Impact Level II
Beach Tennis
Tournaments
Beach Tennis Courts
2 3 4 5 6
Fine Arts Festival
Community Center Lawn
(Setup)
Impact Level III
A Marble in the Jar Film Premiere
Community Center Courtyard
Impact Level II
7 Fine Arts Festival
Community Center Lawn
Impact Level III
8 Fine Arts Festival
Community Center Lawn
Impact Level III
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
9 10 11 12 13 14 NOTHING WEEKEND
15 NOTHING WEEKEND 16
World Championship Trials
North Volleyball Courts
17 World Championship Trials
North Volleyball Courts
18 World Championship Trials
North Volleyball Courts
19 World Championship Trials
North Volleyball Courts
20 21
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
South Bay Paddle
South of Pier
22 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
23 24 25 26 27 28
Smackfest Co-ed 4’s
Volleyball Tournament
North Volleyball Courts
29 30
June 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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July 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III
7 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
8 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
9 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
10 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
11 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
12 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
13 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

14 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
15 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
16 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
17 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
18 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
19 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III
20 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III
21 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
22 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
23 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
24 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
25 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
26 27 28 29 30 31
International
Surf Festival
North & South of Pier
(Setup)
Impact Level III

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Sun Mon Tue Wed Thu Fri Sat
1 International
Surf Festival
North & South of Pier
Impact Level III
2 International
Surf Festival
North & South of Pier
Impact Level III
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
3 International
Surf Festival
North & South of Pier &
North Volleyball Courts
(CBVA)
Impact Level III
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
4 International
Surf Festival
North & South of Pier
(Teardown)
Impact Level III
5 6 7 8
Triathlon
Downtown
(Setup)
Impact Level III
9 Triathlon
Downtown
(Setup)
Impact Level III
CBVA
North Volleyball Courts
10 Triathlon
Downtown
Impact Level III
CBVA
North Volleyball Courts
11 12 13 14
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
15 Beach Tennis
Tournaments
Beach Tennis Courts
16 Beach Tennis
Tournaments
Beach Tennis Courts
17 Beach Tennis
Tournaments
Beach Tennis Courts
18 19
MindTravel Live-toHeadphones ‘Silent’ Piano
Concert
South of Pier
20 21 22 23 NOTHING WEEKEND
24 NOTHING WEEKEND 25 26 27 28 29
CBVA
North Volleyball Courts &
Schumacher Plaza
(Setup)
30 CBVA
North Volleyball Courts &
Schumacher Plaza
31 CBVA
North Volleyball Courts &
Schumacher Plaza
August 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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Sun Mon Tue Wed Thu Fri Sat
1 2
Hermosa Beach Open
North Volleyball Courts
(Setup)
Impact Level III
3 Hermosa Beach Open
North Volleyball Courts
(Setup)
Impact Level III
4 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III
5 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III
6 Movies at the Beach
South of Pier
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III
7 Hermosa Beach
Concert Series
South of Pier
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III
8 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only(
Impact Level III
9 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only(
Impact Level III
10 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only(
Impact Level III
11 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only(
Impact Level III
12 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only(
Impact Level III
13 Movies at the Beach
South of Pier
Impact Level III
14 Hermosa Beach
Concert Series
South of Pier
Impact Level III
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
15 Hermosa Beach
Concert Series
South of Pier
(Teardown)
Impact Level III
16 17 18 19 20
Coastal Cleanup Day
Schumacher Plaza,
North & South of Pier
Impact Level I
Glow Ride for Cystic Fibrosis
Schumacher Plaza and the Strand
21 22 23 24 25 26 27
Locale 90254
Hermosa Avenue, Pier Avenue, Lot
A, Schumacher Plaza, & Pier Plaza
Impact Level III
SoCal
Beach Foundation
North Volleyball Courts
28 Locale 90254
Hermosa Avenue, Pier Avenue, Lot
A, Schumacher Plaza, & Pier Plaza
(Teardown)
Impact Level III
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
29 30
September 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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Sun Mon Tue Wed Thu Fri Sat
1 IBVL Tournament Series
North Volleyball Courts
2 Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
3 Beach Tennis
Tournaments
Beach Tennis Courts
4 Beach Tennis
Tournaments
Beach Tennis Courts
The Frosty Olympics
South of Pier
5 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
6 7 8 9 10
Community Movie Night:

Carrie
Community Theatre
Impact Level I
11 Pumpkins in the Park
Edith Rodaway Park
Impact Level II
Walk to End Alzheimer's
Pier Plaza and Strand
North of Pier
12 Hope Chapel Picnic
Valley Park
AAU High School Boys Beach
Volleyball League Matches
North Volleyball Courts

PENDING
13 14 15 16 17 18
VOLLEY4SOUND
North Volleyball Courts
19 Skechers Pier to Pier
Friendship Walk
Strand (North of Pier) &
Pier Plaza
Impact Level III
MindTravel Live-to-Headphones
‘Silent’ Piano Concert
South of Pier
20 21 22 23 24
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
25 Beach Tennis
Tournaments
Beach Tennis Courts
IBVL Tournament Series
North Volleyball Courts
26 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
27 28 29 30 31
October 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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Sun Mon Tue Wed Thu Fri Sat
1 2
IBVL Tournament Series
North Volleyball Courts
3 4 5 6 7 8
Sandy Sauté
North of Pier
9 10 11
Veterans Day
Wreath Laying
Ceremony
Community Center
East Lawn
Impact Level II
12 13 14 15
IBVL Tournament Series
North Volleyball Courts
16 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
17 18 19 20 21
Hermosa for the Holidays
Pier Ave, Schumacher
Plaza & Pier Plaza
Impact Level III
22 Hermosa for the Holidays
Pier Ave, Schumacher
Plaza & Pier Plaza
Impact Level III
23 Hermosa for the Holidays
Pier Ave, Schumacher
Plaza & Pier Plaza
Impact Level III
24 25 26 27 28 29
30 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
November 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
Sand Snowman
Contest
North of Pier
Impact Level I
7 8 9 10 11 12
Community Movie Night
Community Theatre
Impact Level I
13 California Great
Santa Stroll
Strand North of Pier & Pier
Plaza
Impact Level III
14 Community
Chanukah Celebration*
Pier Plaza &
Greenwood Park
Impact Level II
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
15 16 17 18 19 20
21 IBVL Tournament Series
North Volleyball Courts
22 23 24 25 26 27
28 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
29 30
IBVL Tournament Series
North Volleyball Courts
31 December 2025
*Menorah installation at Greenwood Park is Wednesday, December 10, and the Menorah is removed Tuesday, December 23 , 2025.

Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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Off-Season Monthly Events
(Labor Day – Memorial Day) # of Special Event Days # of Days Available(out of 15) January 3 12
February 5 10
March 16 -1
April 13 2
May (through May 25) 11 4
September (from September 2) 17 -2
October 13 2
November 9 6
December 7 8
Peak Season (Memorial Day through Labor Day) # of Special Event Days on the Beach/Strand/Pier Plaza Level I & II Event Days
(not on Level III Event Days)
& City Sponsored/Contracted
(not on Level III, II or I Event Days)
(Maximum of 25)
Level III Event Days
(Maximum of 45)
Total # of Event Days
(out of 70 total)
14 38 52
Peak Season Event Limits:

To balance coastal access with events, events on the Beach, Strand & Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day – approximately 100 days over the summer):
o Maximum of 45 days used by Level III Events
o Maximum of 25 days used by Level I & II Events, & City Sponsored/Contracted Events (on days not used by Level III Events) City Sponsored or City Contracted Events, & Long-term Agreement Events are categorized by their Impact Level

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Page 1 of 1 ends

2025
City of Hermosa Beach
Special Event Permit Application Overview
Event Title: Amateur Athletic Union (AAU) High School Boys Beach Volleyball League Impact Level: II
Applicant Name: Denny Lennon
Organization Name: Amateur Athletic Union (AAU) Southern Pacific Athletics Non-Profit: NO/YES
Event Date(s): Sunday, October 12
Event Time: 7:00am-5:00pm
Event Summary: High school beach volleyball matches.

Returning Event: NO/YES
Event Location (Site Map Attached): Volleyball Courts north of the Pier Maximum Number of Participants: 150
Maximum Number of Spectators: 100
Age of Participants: Youth
Participant Fee: None
Parking: None
Amplified Sound: None
Generator(s): None
Fenced Area(s): None
Stage(s), Structure(s) or Tent(s): Pop-up tents
Security: None
Sponsor(s): None
Vendor(s): None
Filming/Still Photography: None
Estimated Fees Payable to the City
Application (Non-Profit) $704
*Additional fees to apply due to required staffing and/or services from the City of Hermosa Beach’s Community Resources Department, Community Services Department, Public Works Department, Police Department, and the Los Angeles County Fire Department.

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Page 1150 of 1878 ends

APPROVAL OF

IMPACT LEVEL II

NEW SPECIAL EVENT

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DISCUSSION
AAU High School Boys Beach Volleyball League
• Date: Sunday, October 19, 2025
• Location: Volleyball Courts North of Pier
• Estimated Total Attendance: 250
• Participant Fee: None

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DISCUSSION
AAU High School Boys Beach Volleyball League Site Map

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CONCLUSION
If the event is approved by Council, the
event would be added to the 2025
Special Events Calendar.

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City of Hermosa Beach | Page 1 of 15
Meeting Date: September 30, 2025
Staff Report No. 25-PW-057
Honorable Mayor and Members of the Hermosa Beach City Council ADOPT A RESOLUTION AND APPROVE CONTRACTS FOR CIP 619 – KELLY

COURTS IMPROVEMENTS
CEQA: The Project is exempt under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 (Existing Facilities) and section 15302 (Replacement and Reconstruction)
(Public Works Director Joe SanClemente)
Recommended Action:

Staff recommends City Council:

1. Award a construction contract for Capital Improvement Program (CIP) Project 619–Kelly Courts Improvements to All-American Construction Solutions in the amount of $825,999 (Attachment 1), ratifying City staff determination that lower bids were non-responsible (lowest-bid);

2. Authorize the Director of Public Works to establish a project contingency amount of $124,000 and to approve contract change orders up to the amount of the approved project contingency;

3. Adopt the attached resolution entitled “A Resolution of the City Council of the City of Hermosa Beach Approving the Construction of CIP 619 Kelly Courts Improvements Pursuant to Government Code Section 830.6 and Establishing a Project Payment Account” (Attachment 2);

4. Authorize the Director of Public Works to file a Notice of Completion following final completion of the project and the City Clerk to record the document with Los Angeles County;

5. Approve the proposed fourth amendment to an agreement with NUVIS & Associates (Attachment 3) to provide on-call landscape architectural services extending the term to December 3, 2026;

6. Determine the project is exempt under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 (Existing Facilities) and section 15302 (Replacement and Reconstruction); and

7. Authorize the City Manager to execute the construction contract and proposed contract amendment, approve minor modifications if necessary, and execute all related documents, with the City Clerk attesting the agreements subject to approval by the City Attorney.

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City of Hermosa Beach | Page 2 of 15
Executive Summary:

CIP 619–Kelly Courts Improvements includes, but is not limited to, renovating the existing pickleball, tennis, and basketball courts, collectively identified as Kelly Courts. Staff received four bids for the construction of the project and recommends City Council award a construction contract to the lowest responsible and responsive bidder, All-American Construction Solutions.

At its December 17, 2019 meeting City Council awarded professional services agreement to NUVIS & Associates (NUVIS) to provide on-call landscape architectural design services. NUVIS was selected to design construction plans and prepare the bid documents for CIP 619 Kelly Courts Improvements. The term for this agreement is currently set to expire on December 3, 2025. Staff requests approval of the proposed amendment to extend the term of the agreement to December 3, 2026 to ensure completion of ongoing work efforts with NUVIS in support of the construction of CIP 619 Kelly Courts Improvements.

Background:

Summary
Pickleball is a racquet sport that combines elements of tennis, badminton, and ping pong and has substantially grown in popularity continuously over the last decade. The sport has seen rapid growth over the past decade and is in high demand among Hermosa Beach residents.

Following extensive community engagement for over two years, the City Council approved converting one of the two Kelly Tennis Courts at the Clark Complex into four dedicated pickleball courts in March 2017. The Kelly Pickleball Courts opened to the public in May 2017.

However, community concerns about noise from the sport led to the development of a Pickleball Stakeholders Focus Group, culminating in a compromise that balanced court use hours with nearby residents’ quality of life. Despite these efforts, two courts were closed in 2020 due to safety issues stemming from site constraints and deferred maintenance.

In response, staff developed CIP 619, which was approved in the FY 2022–23 budget as a resurfacing and reconfiguration project. The scope later expanded in FY 2023–24 to include lighting upgrades, ADA-compliant pathways, and modernization of all court types at the facility.

Pickleball Stakeholders Focus Group Development and Outcomes (Change in Use Policy and Hours of Use)

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Following the opening of the Kelly Pickleball Courts, due to the nature of the sport and its use of equipment that produces a “popping” noise, staff received ongoing feedback from nearby residents on the noise impacts.

Staff and the former Department Use Policies Subcommittee (DUPS) of the Parks, Recreation, and Community Resources Advisory Commission performed extensive research and made several recommendations to the Commission on various noise mitigation solutions with no resolve for over three years.

Staff and DUPS formed a Pickleball Stakeholders Focus Group consisting of representatives from the local neighborhood and pickleball community. The purpose of the stakeholder group was to discuss viable solutions that would limit noise impacts to the nearby residents while providing use of the pickleball courts during preferred times by the pickleball community.

At its June 2, 2021, meeting, staff and DUPS recommended the Parks, Recreation, and Community Resources Advisory Commission recommend to City Council the approval of updated use policies and hours, formed with the Pickleball Stakeholders Focus Group.

The Parks, Recreation, and Community Resources Advisory Commission recommended the City Council approve the updated use policies and hours with slight revisions.

At its July 13, 2021, meeting, the City Council approved the Parks, Recreation, and Community Resources Advisory Commission’s recommendation on the updated use policies but revised the hours, allowing for more hours for use of the courts than initially recommended by the Commission. The approved hours, which remain current to this day are:
 Sunday: closed
 Monday: closed
 Tuesday: 9:00 a.m. through 9:00 p.m.
 Wednesday: 9:00 a.m. through 4:00 p.m.
 Thursday: 9:00 a.m. through 9:00 p.m.
 Friday: 9:00 a.m. through 4:00 p.m.
 Saturday: 9:00 a.m. through 4:00 p.m.

The hours provided the pickleball community with access to the pickleball courts during the most desired times, and relief to the nearby residents two days a week, and several evenings. Attachment 4 is the approved use policy, which also remains current to this day.

At its November 2, 2021, staff presented a report to the Parks, Recreation, and Community Resources Advisory Commission on the effectiveness of the adopted use policies and hours. Staff reported the feedback was limited to three members of the pickleball community sharing dissatisfaction with the use hours, one nearby resident

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sharing gratitude for the use hours, and one nearby resident sharing reports of the courts being used outside of the use hours. The limited feedback following the implementation of the new use policies and hours in comparison to the level of feedback regarding noise impacts staff had received prior demonstrated the effectiveness of the consensus-building efforts of the Pickleball Stakeholder Group. The Parks, Recreation, and Community Resources Advisory Commission received and filed the report.

Since the staff’s report at the November 2, 2021, meeting, staff has received feedback from members of the pickleball community demonstrating their dissatisfaction with the limited court use hours and the two temporarily closed pickleball courts. Staff continues to receive reports from one nearby resident of the pickleball courts being used outside of the adopted court use hours. Residents are encouraged to report incidents so they can be tracked and enforced. Staff has not directly received any additional feedback or concern about noise impacts.

Additionally, members of the pickleball community have expressed how difficult it is to secure play time at the two open courts. The courts are available for reservation by residents who obtain a pickleball membership at an annual rate, and reserved hours incur an hourly use fee. Without a reservation, the courts are available on a drop-in basis, free of charge. However, the courts are reserved 98% of the time, and obtaining a reservation is very difficult due to the high demand. There are currently 271 members of the Hermosa Beach Pickleball Membership Program.

Current Conditions
The Kelly Courts, including pickleball, tennis, and basketball facilities, are currently worn, outdated, and do not meet recreational standards. Specific issues include:
 Dimensional noncompliance: Current layouts do not meet standards by USA Pickleball or the American Institute of Architects.
 Surface degradation:
o Pickleball courts last resurfaced in 2017 (recommended every 5 years) o Tennis court last resurfaced in 2016 (recommended every 4–8 years) o Basketball court last resurfaced in 2018 (recommended every 5 years)  Two pickleball courts remain closed due to safety concerns.

CIP 619–Kelly Court Improvements
In the Summer of 2020, two of the four pickleball courts were temporarily closed and fenced off due to safety concerns. To address the concerns, staff recommended CIP 619– Kelly Court Pickleball Resurfacing to City Council at the Fiscal Year (FY) 2022–23 CIP Study Session on April 21, 2022. The project would include resurfacing and a design to determine the feasibility of reopening the two temporarily closed courts through reconfiguration. At its June 29, 2021, meeting, City Council approved the CIP as part of the FY 2022-23 Adopted Budget and CIP.

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The project scope includes:
 Resurfacing and restriping all courts;
 Replacing walls and fencing;
 Installing windscreens;
 Upgrading lighting to meet current standards;
 Replacing basketball infrastructure; and
 Constructing an ADA-compliant path from the adjacent lot.

The completed project will provide a revitalized recreational hub with four pickleball courts, one tennis court, and two basketball courts—safe, accessible, and compliant with modern standards.

CIP–619 Workshopping at Both Commissions
Annually, staff provides the Parks, Recreation, and Community Resources Advisory Commission with an overview on established CIPs related to the purview of the Commission and the Community Resources Department (Department) before the upcoming FY budget is adopted. At its April 17, 2023, meeting, the Parks, Recreation, and Community Resources Advisory Commission provided input that it deemed the CIP 619–Kelly Court Pickleball Resurfacing a high-priority project.

Over time, the usage and exposure to environmental elements at not only the Kelly Pickleball Courts, but the adjacent tennis court and basketballs led to noticeable wear and tear on all the court surfaces and fencing. As part of the preliminary design for CIP 619–Kelly Court Pickleball Resurfacing, staff also identified other dimensional constraints within the facility that need to be resolved to alleviate safety concerns as well as lighting improvements to current standards, deferred maintenance needs, and compliance with current accessibility requirements. Therefore, staff presented to City Council a revised scope of work at the FY 2023–24 CIP Study Session on April 20, 2023, for CIP 619 to include the resurfacing and reconfiguration of all courts amongst several other upgrades.

At its June 13, 2023, meeting, City Council approved the revised scope of work for the CIP, now titled CIP 619–Kelly Court Improvements. The project was also further described at the April 18, 2024, CIP Study Session including the detailed timeline for the final design phase that was planned to be completed and the project advertised for construction in FY 24-25 as part of the Tentative Estimated CIP Schedule.

At its November 12, 2024, meeting, City Council approved and adopted the 2024 Parks Master Plan which underwent a robust community engagement process, including participation by a Parks Master Plan Subcommittee consisting of four Commissioners, two from the Parks, Recreation, and Community Resources Advisory Commission and two from the Public Works Commission, community meetings, and a Joint Commission meeting held on October 29, 2024. The Parks Master Plan highlighted the growing demand for pickleball and the desire for additional facilities, while also acknowledging concern about noise and the need to balance the schedule for open play, reservations,

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and programming. As part of the process, staff highlighted efforts to advance CIP 619– Kelly Court Improvement that would restore the use of all four courts as part of overall necessary improvements to the larger Kelly Courts facility.

Public Works dedicated engineering staff, in coordination with Community Resources, worked to complete the final design of the CIP in December 2024 and advertised the project for construction on December 12, 2024. On January 21, 2024, the City received bids from six contractors, and then staff worked to review the bids and make a recommendation to City Council.

At the February 25, 2025, City Council meeting, staff requested City Council approval to award a construction contract for CIP 619–Kelly Court Improvements, which would allow the City to re-open the two pickleball courts that had been temporarily closed following the completion of the project.

The City Council did not approve the award of the construction contract, rejecting all bids, and directed staff to provide an additional opportunity to the Parks, Recreation, and Community Resources Advisory Commission and Public Works Commission to review the project and provide feedback and then return to Council for formal direction on the project.

At the April 1, 2025, Parks, Recreation, and Community Resources Advisory Commission meeting, staff presented a report for CIP 619–Kelly Court Improvements for the Commission to review the project and provide feedback. The Commission unanimously agreed to move forward with the CIP 619–Kelly Court Improvements Project, as well as recommend to reprise the Pickleball Stakeholders Focus Group to discuss viable solutions that would limit noise impacts to the nearby residents while providing use of the pickleball courts during preferred times by the pickleball community, such that the Public Works Commission and City Council recommend the project be readvertised for construction and moves forward with the project as designed.

At its April 10, 2025, Public Works Commission meeting, staff presented a report for CIP 619–Kelly Court Improvements for the Commission to review the project and provide feedback. The Public Works Commission was notified of the results of the April 1, 2025, Parks, Recreation, and Community Resources Advisory Commission meeting and the Public Works Commission also unanimously agreed to move forward with the project.

At the April 22, 2025, City Council meeting, staff presented a report for CIP 619–Kelly Court Improvements for Council to review the project and feedback received from Parks, Recreation, and Community Resources Advisory Commission and Public Works Commission. Staff recommended Council authorize the readvertisement of the project for bids. Council unanimously agreed to move forward with the project.

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Past Commission and Council Actions
Meeting Date Description
Parks, Recreation,
and Community
Services
Commission:

December 2, 2014
Staff presented to the Parks, Recreation, and Community Resources Advisory Commission three resident requests to convert the two Kelly Tennis Courts into dual-use courts allowing for tennis and pickleball play. The commission requested staff to advance consideration of the request through a public hearing at a future meeting.

Parks, Recreation,
and Community
Services
Commission:

February 3, 2015
The Parks, Recreation, and Community Resources Advisory Commission, through a public hearing, requested staff
researching alternate locations for dual-use tennis and pickleball courts and return to the Commission through a public hearing to present its findings.

Parks, Recreation,
and Community
Services
Commission:

August 2, 2016
Staff presented to the Parks, Recreation, and Community Resources Advisory Commission two new resident requests to convert only one Kelly Tennis Court into a dual-use tennis and pickleball court. The Commission requested staff to return with the request through a public hearing at a future meeting.

Parks, Recreation,
and Community
Services
Commission:

November 1, 2016
Through a public hearing, staff presented their findings to the Parks, Recreation, and Community Resources Advisory
Commission on an alternate location that may be considered for dual-use tennis and pickleball courts, the Edith Roadway Park outdoor basketball court. However, the alternate location was not supported by the pickleball community due to the basketball court’s surfacing and concern about the distance between the court’s poles and the play area needed for pickleball. The Commission recommended City Council approve converting
one of the Kelly Tennis Courts into a dual-use tennis and pickleball court.

Parks, Recreation,
and Community
Services
Commission:

January 3, 2017
Through a public hearing, staff presented to the Parks, Recreation, and Community Resources Advisory Commission a revised request from the residents who had recently requested converting one Kelly Tennis Court into a dual-use tennis and pickleball court. The revised request was to convert one of the Kelly Tennis Courts for pickleball play only, allowing four pickleball courts. The Commission requested staff research and provided a recommendation on which location would be most ideal to convert a tennis court into four pickleball courts, the Kelly Tennis Courts or Community Center Tennis Courts.

Parks, Recreation,
and Community
Staff presented their findings to the Parks, Recreation, and Community Resources Advisory Commission on which location would be most ideal to convert a tennis court into four pickleball

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Meeting Date Description
Services
Commission:

February 7, 2017
courts, the Kelly Tennis Courts or Community Center Tennis Courts. Staff determined the Community Center Tennis Courts had a higher usage rate and that distance from the nearest residence at the Kelly Tennis Courts was further, and likely any noise impacts would be greater at the Community Center Tennis Courts if one of the tennis courts were converted to a pickleball court. The Commission requested staff return with a public hearing for the Commission to consider a recommendation to City Council to convert the West Kelly Tennis Court to four pickleball courts.

Parks, Recreation,
and Community
Services
Commission:

March 7, 2017
Through a public hearing, the Parks, Recreation, and
Community Resources Advisory Commission recommended
the City Council approve converting the West Kelly Tennis Court to four pickleball courts.

City Council:

March 28, 2017
City Council approved the Commission’s recommendation.

Parks, Recreation,
and Community
Services
Commission:

January 2, 2018
Staff presented an update to the Commission on the usage of Kelly Pickleball Courts and the noise impacts on nearby residents. The Commission requested staff return to a future meeting to further discuss the noise impacts.

Parks, Recreation,
and Community
Services
Commission:

June 5, 2018
Staff recommended the Parks, Recreation, and Community
Resources Advisory Commission receive, and file information related to the noise impacts on nearby residents, which included:
 A summary of the feedback received from the nearby
residents;
 Effectiveness of previously installed windscreens
dampening the noise from the courts;
 Types of equipment and different levels of noise
produced from each type; and
 Possible noise-dampening products that could be
installed along the fences to help absorb the sound.

The Commission requested staff return to the Commission with a draft Pickleball Court Use Policy for review and approval.

Parks, Recreation,
and Community
Services
Commission:

August 7, 2018
Staff presented a draft Pickleball Court Use Policy to the Parks, Recreation, and Community Resources Advisory Commission for review and approval that included policy items regarding preferred noise-dampening balls and paddles for pickleball play

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Meeting Date Description
and court etiquette. The Commission approved the Pickleball Court Use Policy.

Parks, Recreation,
and Community
Services
Commission:

October 2, 2018
Staff presented possible mitigation solutions to the Parks, Recreation, and Community Resources Advisory Commission, including:
 Performing a sound study;
 Installation of a noise-dampening product along the
fences to help absorb the sound; or
 Revision of the Pickleball Court Use Policy with an
approved equipment list and limiting court use hours.

The Commission requested staff return at a future meeting with a recommendation to limit the hours of pickleball play and allocate funds for a sound study of the Kelly Pickleball Courts.

Parks, Recreation,
and Community
Services
Commission:

February 5, 2019
The Parks, Recreation, and Community Resources Advisory Commission approved staff’s recommendation to temporarily reduce the hours of the Kelly Tennis and Pickleball Courts to 9:00 am through 9:00 p.m. daily to reduce noise impacts on nearby residents. The hours were previously 8:00 a.m. through 10:00 p.m. daily.

Parks, Recreation,
and Community
Services
Commission:

August 6, 2019
Acoustic Group, Inc (AGI) presented a sound study to the Parks, Recreation, and Community Resources Advisory Commission completed on April 11, 2019, with two recommendations for noise-dampening solutions:
 The installation of a 12-foot-high wall made of concrete block, plexiglass, or acoustic blankets, on the north and east sides of the existing pickleball and tennis courts; or  The installation of a 12-foot-high noise-dampening
product on all exterior fences surrounding the Kelly
Tennis and Pickleball Courts.

The Commission received and filed the sound study and
requested AGI return to the Commission with a presentation on the costs for the recommended options.

Parks, Recreation,
and Community
Services
Commission:

December 3, 2019
Staff recommended the Parks, Recreation, and Community
Resources Advisory Commission:
 Review the revised sound study from AGI, including costs associated with the two recommendations for noisedampening products; and  Maintain the current hours of operations for the Kelly Tennis and Pickleball Courts until a formal decision has been made regarding the noise mitigation options.

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Meeting Date Description
The Commission requested staff work alongside the since retired Department Use Policies Subcommittee (DUPS) to
consider a recommendation on the noise-dampening products and limiting the court use hours and return to the Commission with a formal recommendation at a future meeting.

Parks, Recreation,
and Community
Services
Commission:

July 7, 2020
Staff recommended the Parks, Recreation, and Community
Resources Advisory Commission approve:
 a temporary Pickleball Membership Program open to
residents, with an annual membership fee, allowing
residents to make reservations at an hourly cost; and
 limiting the use hours to:
o Sunday and Monday: closed;
o Tuesday to Thursday: 9:00 a.m. – 1:00 p.m., and
o Friday and Saturday: 10:00 a.m. – 6:00 p.m.

The recommendation came as a result of a Safer at Home Order for Los Angeles County due to COVID-19 the Kelly Courts were closed on March 16, 2020. On May 13, 2020, a revised order was issued allowing for the reopening of the courts. These times were determined to provide the nearby residents, many of whom were working from home during Los Angeles County’s Safer at Home Orders, relief in the afternoons and later evenings as well as two days free from noise emanating from pickleball play. The Commission approved the recommendation.

Parks, Recreation,
and Community
Services
Commission:

June 2, 2021
Staff and DUPS recommended the Parks, Recreation, and
Community Resources Advisory Commission recommend to
City Council the approval of updated use policies and hours for the Kelly Pickleball Courts, formed with the Pickleball Stakeholders Focus Group consisting of representatives from the local neighborhood and pickleball community. The
Commission recommended City Council approval of the
updated use policies and hours with slight revisions.

City Council:

July 13, 2021
The City Council approved the Parks, Recreation, and
Community Resources Advisory Commission’s
recommendation on the updated use policies with revisions to the hours.

Parks, Recreation,
and Community
Services
Commission:

November 2, 2021
Staff presented a report to the Parks, Recreation, and
Community Resources Advisory Commission on the
effectiveness of the adopted use policies and hours.

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Meeting Date Description
City Council:

April 21, 2022
Staff recommended CIP 619–Kelly Court Pickleball Resurfacing to City Council.

City Council:

June 14, 2022
City Council approved CIP 619–Kelly Court Pickleball
Resurfacing as part of the FY 2022-23 Adopted Budget and CIP.

Parks, Recreation,
and Community
Services
Commission:

April 17, 2023
The Parks, Recreation, and Community Resources Advisory Commission provided input that it deemed the CIP 619–Kelly Court Pickleball Resurfacing a high-priority project.

City Council:

April 20, 2023
Staff proposed a revised scope of work for CIP 619–Kelly Court Pickleball Resurfacing to City Council.

City Council:

June 13, 2023
City Council approved CIP 619–Kelly Court Improvements as part of the FY 2023-24 Adopted Budget and CIP.

City Council:

April 18, 2024
City Council provided input on the FY 24-25 CIP including the Estimated CIP Project Schedule that detailed the conclusion of the final design for CIP 619–Kelly Court Improvements and advertisement of construction within FY 24-25. The CIP
presentation also detailed plans to renovate Kelly Courts.

Joint Commission:

October 29, 2024
Joint Commission Parks Master Plan 2024 Study Session.

City Council:

November 12, 2024
City Council Approved and Adopted the 2024 Parks Master Plan.

City Council:

February 25, 2025
City Council did not approve the award of a construction contract for CIP 619–Kelly Court Improvements, rejecting all bids, and directed staff to have the Parks, Recreation, and Community Resources Advisory Commission and Public Works
Commission review the project and provide feedback.

Parks, Recreation,
and Community
Services
Commission:

April 1, 2025
Staff presented a report to the Parks, Recreation, and
Community Resources Advisory Commission to review the
project and provide feedback.

Public Works:

April 9, 2025
Staff presented a report to the Public Works Commission to review the project and provide feedback.

City Council:

April 22, 2025
Staff presented a report to City Council on the feedback received from the Parks, Recreation, and Community
Resources Advisory Commission and Public Works
Commission. Staff recommended City Council to authorize the readvertisement of the project for bids.

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Analysis:

On July 24, 2025, staff issued Notice Inviting Bids 25-005 inviting experienced and qualified construction firms to submit a bid for construction of the project through a competitive process. The notice was advertised in the Easy Reader, on the City’s website, the City’s online bidding platform, PlanetBids, and in relevant construction trade journals.

During the advertisement period, 67 prospective bidders downloaded the project documents from PlanetBids, including general contractors and subcontractors. Staff held a pre-bid site walk on August 12, 2025, attended by 11 participants.

On August 28, 2025, the City received a total of four bids, which were opened and read aloud by the City Clerk. The bid results are provided in Attachment 5 and summarized below.

Bid Results

BIDDER BID AMOUNT
Oppenheimer National $718,956.93
All American Construction Solutions $825,999.00
RGGeneral Engineering, Inc. $930,341.00
Simgel Co. Inc. $974,745.00
All four bids are within the available funding for the project identified in the Fiscal Year 2025–26 budget. Staff reviewed the bids received and found that the lowest bidder, Oppenheimer National, submitted a bid (Attachment 6) that failed to show that it has five (5) years’ experience. A letter was provided to all bidders (Attachment 7) as an update that Oppenheimer National was directed to show why its bid, which failed to show that it has five (5) years’ experience in the magnitude and the character of the work bid, should not be rejected as non-responsible, pursuant to section 1103 of the Public Contract Code.

Oppenhaimer National provided a response on September 4, 2025 (Attachment 8), in contest stating that there was not a requirement for having five (5) years experience, and that they had provided experience within the past five (5) years. City staff issued a formal letter to all bidders (Attachment 9) outlining the reason for the rejection of Oppenheimer National’s bid for CIP 619 Kelly Courts Improvements as they did not demonstrate responsibility as outlined in section 1103 of the Public Contract Code. Sepcifically, Oppenheimer National did not meet the experience requirements stated in the Contract Documents that specify that the contractor shall have been in the business under the same name and California Contractor’s License for a minimum of five (5) continuous years prior to the bid opening date for this project. Oppenheimer National was not able to show why their bid failed to comply with requirements outlined in the Contract Documents, deeming this bid to be rejected as non-responsible, and their bid was disqualified.

Prior to receiving a response from Oppenheimer National regarding the letter to all bidders (Attachment 7), All-American Construction Solutions provided a Bid Protest

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Letter on September 4, 2025 (Attachment 10), deeming the lowest bidder, Oppenheimer National, to be non-responsive due to not meeting the five (5) years required experience as outlined in the Contract Documents. Staff issued a response to All-American Construction Solutions indicating that the Bid Protest was denied as moot.

The second lowest bidder, All-American Construction Solutions, was found to be the lowest responsible and responsive bidder with a bid in the amount of $825,999 (Attachment 11). Staff confirmed All-American Construction Solution’s contractor license is active and in good standing with the Contractor’s State License Board. Staff contacted All-American Construction Solutions references and confirmed their competency through completion of recent projects of similar scope of work within the past five years. Past clients include Helendale Unified School District, Los Angeles County Internal Services Division, and Thrive Santa Ana. All reviewed projects were completed on time and within budget. Overall, staff finds All-American Construction Solutions to be a qualified contractor to complete the proposed work for the subject project and recommends City Council award the construction contract to All-American Construction Solutions (Attachment 1).

If awarded, staff would provide construction management with additional inspection services provided by one of the City’s on-call civil engineering firms during construction.

Staff anticipates construction to start as soon as November 2025, with an anticipated completion date in February 2026. Additionally, as the current hours and use polices for the Kelly pickleball courts were formed during the temporary closure of two of the four pickleball courts, staff would form a stakeholder group consisting of representatives from the local neighborhood and members of the pickleball community to consider necessary use policy updates to accompany four pickleball courts to recommend to the Commission and Council.

Staff requests approval of the proposed fourth amendment to extend the term of the Professional Services Agreement with NUVIS to ensure continuity of construction support services during construction. Staff requires the services of NUVIS, the designer of record, to provide ongoing construction support services for Kelly Courts Improvements in the event there are requests for information (RFIs), for review of construction submittals requiring specialized assistance or other unanticipated issues identified during construction. The additional one-year time extension will be sufficient to complete CIP 619.

Environmental Analysis
The Project is exempt under CEQA pursuant to CEQA Guidelines Section 15301 (Existing Facilities). The proposed work is a minor alteration of existing public structures or facilities involving negligible or no expansion of existing use. Further the Project is exempt pursuant to CEQA Guidelines Section 15302 (Replacement and Reconstruction) as the proposed work consists of reconstruction of existing court structures where the new

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courts will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. No exceptions to the CEQA exemption apply.

Fiscal Impact:

CIP 619–Kelly Court Improvements is budgeted in the FY 2025–26 Adopted Budget and funded at the Tyco Fund (122), Park/Rec Facility Tax Fund (125), and the Capital Improvement Fund (301) with a combined budget of $1,175,149. The lowest responsible and responsive bidder, All American Construction Solutions, submitted its bid at $825,999. Staff recommends establishing a contingency of $124,000 to cover any unforeseen conditions or additional work required during construction for a total construction contract budget not to exceed $949,999.

Sufficient funds are available in the Tyco Fund, Park/Rec Facility Tax Fund and the Capital Improvement Fund to cover construction costs for CIP–619 Kelly Courts Renovations.

The funds would cover the full construction, as well as construction management and inspection services for the project. Any unused funds would be returned to the Capital Improvement Fund.

Agreement Request
Contract Request
Amount
FY 2025-26 Budget
Dept. Account #
Total Contract
Amount
All-American
Construction Solutions $825,999
122-8619-4201
125-8619-4201
301-8619-4201
$250,000
$310,000
$265,999
20 Percent Project
Contingency $124,000 301-8619-4201 $124,000
Total $949,999 $949,999
Attachments:

1. Draft Construction Agreement

2. Draft Resolution

3. Proposed Fourth Amendment to Agreement with NUVIS & Associates

4. Kelly Pickleball and Tennis Courts Use Policy

5. CIP 619 Bid Results

6. Bid Documents for Oppenheimer National (1st Lowest Bidder)

7. Bid Letter

8. Bid Letter Oppenheimer National Response

9. Bid Letter City Staff Response to Oppenheimer National

10.Bid Protest All-American Construction Solutions

11.Bid Documents for All-American Construction Solutions (2nd Lowest Bidder)

12. CIP 619–Kelly Court Improvements Project Plans

13.CIP 619 Project Specifications

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Respectfully Submitted by: Laney Wilson, Associate Engineer Concur: Saad Malim, City Engineer
Concur: Joe SanClemente, Public Works Director
Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager

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A. CONTRACT AGREEMENT
This Construction Agreement (“Agreement”) is made and entered into as of the date executed by the City Manager and attested to by the City Clerk, by and between All-American Construction Solutions (hereinafter referred to as "CONTRACTOR") and the City of Hermosa Beach, California, a municipal corporation (hereinafter referred to as "CITY").

R E C I T A L S
A. Pursuant to the Notice Inviting Sealed Bids for CIP No. 619 KELLY COURTS IMPROVEMENTS, bids were received, publicly opened, and declared on the date specified in the notice; and
B. On September 30th, 2025, City’s City Council declared CONTRACTOR to be the lowest responsible Bidder and accepted the bid of CONTRACTOR; and C. The City Council has authorized the City Manager to execute a written Contract with CONTRACTOR for furnishing labor, equipment, and material for the CIP No 619 KELLY COURTS IMPROVEMENTS in the City of Hermosa Beach.

NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, it is agreed:

1. GENERAL SCOPE OF WORK: CITY agrees to engage CONTRACTOR and CONTRACTOR agrees to furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the CIP No. 619 KELLY COURTS IMPROVEMENTS in the City of Hermosa Beach. The work shall be performed in accordance with the Plans and Specifications dated July 2025, on file in the office of the City Clerk and in accordance with bid prices set forth in CONTRACTOR’S Bid Proposal and in accordance with the instructions of the City Engineer.

2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Contract documents for the aforesaid project shall consist of the Notice Inviting Bids, Instructions to Bidders, Bid Proposal, Builders General Provisions, Standard Specifications 2021 edition, Special Provisions, Exhibit A and Exhibit B, and all referenced specifications, details, standard drawings, and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices and affidavits; and also, including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner. All of the provisions of said Contract documents are made a part hereof as though fully set forth herein. This Contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by CONTRACTOR whether set out specifically in the Contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this Agreement, the Builders General Provisions and the Standard Specifications, in that order, shall control. Collectively, these Contract documents constitute the complete agreement between CITY and CONTRACTOR and supersede any previous agreements or understandings.

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3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal $825,999.00, as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid Contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.

4. TIME OF PERFORMANCE: CONTRACTOR agrees to complete the work within forty (40) working days from the date of the notice to proceed. By signing this Agreement, CONTRACTOR represents to CITY that the Contract time is reasonable for completion of the work and that CONTRACTOR will complete such work within the Contract time.

5. LIQUIDATED DAMAGES: In accordance with Government Code section 53069.85, it is agreed that CONTRACTOR will pay to CITY the sum set forth in Exhibit “A” for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, CONTRACTOR agrees CITY may deduct that amount from any money due or that may become due CONTRACTOR under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.

6. SUBSTITUTION OF SECURITIES: Pursuant to section 22300 of the Public Contract Code of the State of California, CONTRACTOR may request CITY to make retention payments directly to an escrow agent or may substitute securities for any money withheld by CITY to ensure performance under the Contract. At the request and expense of CONTRACTOR, securities equivalent to the amount withheld shall be deposited with CITY or with a state or federally chartered bank as the escrow agent who shall return such securities to CONTRACTOR upon satisfactory completion of the Contract. Deposit of securities with an escrow agent shall be subject to a written agreement substantially in the form provided in section 22300 of the Public Contract Code.

7. PREVAILING WAGES AND CALIFORNIA LABOR LAWS.

Pursuant to Labor Code §§ 1720 et seq., and as specified in 8 California Code of Regulations § 16000 (“Prevailing Wage Laws”), CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR’s responsibility to interpret and implement any prevailing wage requirements, and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. CONTRACTOR shall defend, indemnify and hold the CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. CONTRACTOR and any subcontractor shall forfeit a penalty of up to $200 per calendar day or portion thereof for each worker paid less than the prevailing wage rates.

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In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY’s Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD. CONTRACTOR must post a copy of the prevailing rate of per diem wages at the job site.

CITY directs CONTRACTOR’s attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor.

Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except:

When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or When the number of apprentices in training in the area exceeds a ratio of one to five, or When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state-wide or locally, or
Assignment of an apprentice to any work performed under a public works Contract would create a condition that would jeopardize his or her life or the life, safety, or property of fellow employees or the public at large, or the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman.

When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his Contracts on an annual average of not less than one apprentice to eight journeymen.

CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such Contracts and if other Contractors on the public works site are making such contributions.

CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices.

Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.

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The CONTRACTOR or any subcontractor that is determined by the Labor Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil penalty an amount not exceeding $100 for each full calendar day of noncompliance, or such greater amount as provided by law.

CONTRACTOR and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. The payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of CONTRACTOR in the manner provided in Labor Code section 1776. In the event of noncompliance with the requirements of this section, CONTRACTOR shall have 10 days in which to comply subsequent to receipt of written notice specifying in what respects such CONTRACTOR must comply with this section. Should noncompliance still be evident after such 10-day period, CONTRACTOR shall, as a penalty to CITY, forfeit not more than $100.00 for each calendar day or portion thereof, for each worker, until strict compliance is effectuated. The amount of the forfeiture is to be determined by the Labor Commissioner. A Contractor who is found to have violated the provisions of law regarding wages on Public Works with the intent to defraud shall be ineligible to bid on Public Works Contracts for a period of one to three years as determined by the Labor Commissioner. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, such penalties shall be withheld from progress payments then due. The responsibility for compliance with this section is on CONTRACTOR.

The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

Any ineligible Contractor or subcontractor pursuant to Labor Code Sections 1777.1 and 1777.7 may not perform work on this Project.

By executing this Contract, CONTRACTOR verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subcontractors and sub-subcontractors to comply with the same.

8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this Contract, and CONTRACTOR and any subcontractor under it shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.

CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the Contract, by him or any subcontractor under it, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, worker or mechanic is required or permitted to labor more than eight (8) hours in any one calendar day or 40 hours in any one calendar week in violation of the Labor Code.

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9. PUBLIC WORKS CONTRACTOR REGISTRATION: Pursuant to Labor Code sections 1725.5 and 1771.1, all Contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a Contract to perform public work must be registered with the Department of Industrial Relations (DIR). No bid will be accepted nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the DIR to perform public work. Notwithstanding the foregoing, the Contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

10. LABOR COMPLIANCE AND STOP ORDERS: This Project is subject to compliance monitoring and enforcement by the DIR. It shall be CONTRACTOR’s sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this Contract and applicable law. Any stop orders issued by the DIR against CONTRACTOR or any subcontractor that affect CONTRACTOR’s performance of Work, including any delay, shall be CONTRACTOR’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered CONTRACTOR caused delay subject to any applicable liquidated damages and shall not be compensable by the CITY.

CONTRACTOR shall defend, indemnify and hold CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against CONTRACTOR or any subcontractor.

11. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS: Contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Labor Code section 1777.1 or 1777.7. Any Contract on a public works project entered into between a Contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works Contract. Any public money that is paid, or may have been paid to a debarred subcontractor by a Contractor on the Project shall be returned to the CITY. CONTRACTOR shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.

12. LABOR/EMPLOYMENT SAFETY: CONTRACTOR shall comply with all applicable laws and regulations of the federal, state, and local government, including Cal/OSHA requirements and requirements for verification of employees’ legal right to work in the United States
CONTRACTOR shall maintain emergency first aid treatment for its employees which complies with the Federal Occupational Safety and Health Act of 1970 (29 U.S.C. § 651 et seq.), and California Code of Regulations, Title 8, Industrial Relations Division 1, Department of Industrial Relations, Chapter 4. CONTRACTOR shall ensure the availability of emergency medical services for its employees in accordance with California Code of Regulations, Title 8, Section 1512.

CONTRACTOR shall submit the Illness and Injury Prevention Program and a Project site specific safety program to CITY prior to beginning Work at the Project site. CONTRACTOR shall

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maintain a confined space program that meets or exceeds the CITY Standards. CONTRACTOR shall adhere to CITY’s lock out tag out program

13. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each worker needed to execute the work required by this Agreement as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8.

14. CONTRACTOR'S LIABILITY: The City of Hermosa Beach and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever.

To the fullest extent permitted by law, CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith:
a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom.
c. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees.

Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, to the extent required by Civil

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Code section 2782, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.

So much of the money due to CONTRACTOR under and by virtue of the Contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid.

It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law.

This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees.

CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees.

15. THIRD PARTY CLAIMS. In accordance with Public Contract Code § 9201, CITY will promptly inform CONTRACTOR regarding third-party claims against CONTRACTOR, but in no event later than ten (10) business days after CITY receives such claims. Such notification will be in writing and forwarded in accordance with the “Notice” section of this Agreement. As more specifically detailed in the Contract documents, CONTRACTOR agrees to indemnify and defend the City against any third-party claim.

16. WORKERS COMPENSATION: In accordance with California Labor Code Sections 1860 and 3700, CONTRACTOR and each of its subcontractors will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONTRACTOR, by signing this Contract, certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract.

17. INSURANCE: CONTRACTOR shall procure and maintain for the duration of the Agreement, and for 1 year thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the

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work hereunder by the CONTRACTOR, its agents, representatives, employees, or subcontractors.
a. Minimum Scope and Limit of Insurance. Coverage shall be at least as broad as:
i. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
ii. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage.
iii. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
iv. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions.
v. Professional Liability (if Design/Build), with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
vi. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate. vii. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
b. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either: the CONTRACTOR shall obtain coverage to reduce or eliminate such selfinsured retentions as respects the CITY, its officers, officials, employees, and volunteers; or the CONTRACTOR shall provide a financial guarantee satisfactory to the CITY guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or CITY.

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Hermosa Beach City CouncilSeptember 30, 2025

Hermosa Beach City Council
September 30, 2025