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Agenda packet

Highland City Council
June 13, 2023

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Agenda packet
Meeting
June 13, 2023
Body
Highland City Council
Pages
1,110
Original file
103.3 MB
Text extracted from the city's file for reading and search. Open the original on highlandca.api.civicclerk.com. That file is the official record.

CITY OF HIGHLAND

CITY COUNCIL
AGENDA

CITY COUNCIL MEMBERS
Larry McCallon, Mayor
Penny Lilburn, Mayor Pro Tern
Jesse Chavez - Cordova, Council Member
Anaeli Solano, Council Member
John P. Timmer, Council Member

REGULAR MEETING
June 13, 2023
6:00 p.m.

City Hall
Donahue Council Chambers
27215 Base Line
Highland, California
STAFF
Joseph A. Hughes - City Manager
Chuck Dantuono - Director of Administrative Services/ City Treasurer Betty Hughes - City Clerk
Lawrence Mainez - Community Development Director
Carlos Zamano - Public Works Director/ City Engineer
Maricela Marroquin - City Attorney

MISSION STATEMENT
Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community. The City Council and the staff of Highland are dedicated to providing the quality of public facilities and services that its citizens are willing to fund and will do so as efficiently as possible.

Visit the City' s website at: www. cityofhighland. org
CITY OF HIGHLAND • 27215 BASE LINE • HIGHLAND, CALIFORNIA 92346 • ( 909) 864- 6861 r • ( 909) 862- 3180 A -1-
In compliance with the Americans with Disabilities Act ( ADA), if you need special assistance, please contact the City Clerk' s office at ( 909) 864- 6861, ext. 226, at least 72 hours prior to the meeting for any requests for reasonable accommodation to include interpreters.

Pursuant to Government Code Section 54957. 5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Highland to all or a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, 27215 Base Line, Highland, CA 92346, during normal business hours.

Submission of Public Comments: For those wishing to make public comments by email to be read aloud at the meeting, please submit your comments by 5:00 p.m. on June 13, 2023, to the City Clerk at pub liccomment( a-cityofhighland. org. If youare submittinga public commentpertaining to an itemon theJune13, 2023agenda, please identify the agenda item numberin thesubjectline. Membersof thepublicwill be permittedto makepublic commentsin person. CITY

COUNCILREGULAR MEETING JUNE
13, 2023 - 6: 00p. m. UTrl
Ohl- 11 CALL

TO ORDERINVOCATION
PLEDGE

OF ALLEGIANCEROLL

CALL REPORT

FROM CLOSED SESSION SPECIAL
PRESENTATIONSProclamation
Fatherhood
Awareness Month PUBLIC
COMMENT ( ITEMS NOT ON THE AGENDA) To
addressthe City Council, please completea speakerform locatedat theentrance and give it totheCity Clerkprior to thebeginningof themeeting. Your name will be calledwhen it is yourturn to speak. State Law prohibitsthe City Council from takingaction on anyitem not on theagenda. Individual speakers are limited to threeminutes each. 06.

13. 2023 — cc regularPage
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Comments received via email by June 13, 2023, 5:00 p.m., will be read into the record, provided that the reading shall not exceed three ( 3) minutes. Email comments submitted by a speaker that also appears in person to address the same matter will not be read into the record.

CITY COUNCIL CONSENT CALENDAR

1. Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.

2. Minutes — May 9, 2023 City Council Regular Meeting
RECOMMENDATION: Approve the Minutes as submitted.

3. Minutes — May 16, 2023 City Council Special Meeting
RECOMMENDATION: Approve the Minutes as submitted.

4. Warrant Register
RECOMMENDATION: Approve Warrant Register No. 754 for June 13, 2023, in the amount of $ 1, 792, 494. 91 and Payroll of $ 334, 132. 49.

5. Treasurer' s Report for April 2023
RECOMMENDATION: That the City Council receive and file Treasurer' s Report for April 2023.

6. Claim Consideration — Araceli Fuentes
RECOMMENDATION: George Hills Company recommends Council reject claim.

7. Claim Consideration — Amit Anand
RECOMMENDATION: George Hills Company recommends Council reject claim.

8. Claim Consideration — Sylvia Horner
RECOMMENDATION: George Hills Company recommends Council reject claim.

9. Claim Consideration — Johnathan Nieves
RECOMMENDATION: George Hills Company recommends Council reject claim.

10. Claims Consideration — Michelle Aurora Mendoza, Pierre. Anthony Luna and Santiago Luna
RECOMMENDATION: George Hills Company recommends Council grant the Applications for Leave to Present Late Claims and reject claims.

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11. Claims Consideration — Becki De Lloyd and Andrew De Lloyd RECOMMENDATION: George Hills Company recommends Council reject claims.

12. Declare One ( 1) Seat Vacant on the Community Trails Committee RECOMMENDATION: That the City Council:
1) Declare one ( 1) seat vacant on the Community Trails Committee; and 2) Directthe City Clerk to advertisethe vacancieson the CommunityTrails Committee.

13. Resolution No. 2023- Confirminq the Authority of the City Treasurer pursuant to Government Code Section 53607
RECOMMENDATION: The Finance/ Personnel Subcommittee recommends the City Council adopt Resolution No. 2023- confirming the authority of the City Treasurer pursuant to Government Section 53607.

14. Resolution No. 2023- Establishing the Appropriations Limit for Fiscal Year 2023/ 2024 for the Citv of Hiahland in Accordance with the Provisions of Division 9 of Title 1 of the California Government Code RECOMMENDATION: The Finance/ Personnel Subcommittee recommends the City Council adopt Resolution No. 2023- establishing the Appropriations Limit for Fiscal Year 2023/ 2024 for the City of Highland in accordance with the provisions of Division 9 of Title 1 of the California Government Code.

15. Resolution No. 2023- Renderinq the Annual Statement of Investment Policy for Fiscal Year 2023/ 2024
RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council adopt Resolution No. 2023- rendering the Annual Statement of Investment Policy for Fiscal Year 2023/ 2024.

16. Resolution No. 2023- Establishinq Personnel System Rules, Amending and Superseding all Prior Resolutions
RECOMMENDATION: That the City Council approve Resolution No. 2023- establishing personnel system rules, amending and superseding all prior resolutions.

17. Resolution No. 2023- Implementing on July 1, 2023, a 5% Across - the - Board Adjustment for All Employees and Implementing on July 1, 2024, a 5% Across - the - Board Adiustment for All Emplovees and Other Adiustments RECOMMENDATION: That the City Council approve Resolution No. 2023- implementing on July 1, 2023, a 5% across- the- board adjustment for all employees ( except interns) and implementing on July 1, 2024, a 5% across- the- board adjustment for all employees ( except interns) and other adjustments.

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18. Resolution No. 2023- Amending the City of Highland Premium Only Plan
RECOMMENDATION: That the City Council approve Resolution No. 2023- amending the City of Highland Premium Only Plan.

19. Gift Policv
RECOMMENDATION: That the City Council approve the amended Gift Policy.

20. San Manuel Community Grant Fund Restricted Grant Agreement RECOMMENDATION: That the City Council authorize the City Manager to sign the attached San Manuel Community Credit Fund Restricted Grant Agreement with San Manuel Band of Mission Indians pertaining to a Multi -Purpose Fire Training Structure to be constructed at Fire Station No. 3.

21. Resolution No. 2023- Approving a Wildland Protection Agreement WPA) with the State of California for Fiscal Year 2023/ 2024 RECOMMENDATION: That the City Council approve Resolution No. 2023- approving the Department of Forestry and Fire Protection ( Cal Fire) Wildland Protection Agreement ( WPA) for July 1, 2023 - June 30, 2024.

22. Cooperative Fire Protection Aareement ( Automatic Aid Aareement) between the City of Highland and the U.S. Forest Service
RECOMMENDATION: That the City Council authorize the Mayor and Cal Fire Chief Ron Janssen to execute the Cooperative Fire Protection Agreement on behalf of the City.

23. Aareement with the San Bernardino Countv Auditor- Controller/ Treasurer/ Tax Collector for the Collection of Special Taxes, Fees and Assessments for Fiscal Year 2023/ 2024
RECOMMENDATION: That the City Council approve the Agreement with the San Bernardino County Auditor- Controller/ Treasurer/ Tax Collector for the Collection of Special Taxes, Fees and Assessments for Fiscal Year 2023/ 2024.

24. Resolution No. 2023- Establishina the Annual Special Tax for Communitv Facilities District No. 90- 1 for Fiscal Year 2023/ 2024 RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council adopt Resolution No. 2023- establishing the Annual Special Tax for Community Facilities District No. 90- 1 for Fiscal Year 2023/2024 and file with the County Auditor - Controller Resolution No. 2023- with the tax roll.
25, Resolution No. 2023- Establishing the Annual Special Tax for Community Facilities District No. 2001- 1 for Fiscal Year 2023/ 2024 RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council adopt Resolution No. 2023- establishing the Annual Special Tax for Community Facilities District No. 2001- 1 for Fiscal Year 2023/ 2024 and file with the County Auditor -Controller Resolution No. 2023- with the tax roll.

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26. Resolution No. 2023- Establishing the Annual Special Tax for Community Facilities District No. 2007- 1 for Fiscal Year 2023/ 2024 RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council adopt Resolution No. 2023- establishing the Annual Special Tax for Community Facilities District No. 2007- 1 for Fiscal Year 2023/ 2024 and file with the County Auditor -Controller Resolution No. 2023- with the tax roll.

27. Resolution No. 2023- Authorizinq the Levy of a Special Tax in Community Facilities District No. 2022- 01 ( Mediterra) for Fiscal Year 2023/ 2024 RECOMMENDATION: That the City Council acting in its capacity as the legislative body of Community Facilities District No. 2022- 01 ( Mediterra) adopt Resolution No. 2023- authorizing the levy of a special tax for this district for Fiscal Year 2023/ 2024.

28. Contract Renewal — Bid No. 2020- 01, " Facilities and Parks Landscape Maintenance Contract"
RECOMMENDATION: That the City Council extend the Facilities and Parks Landscape Maintenance agreement with RP Landscape & Irrigation, Inc.

29. Contract Award — Bid No. 2023- 04. " Landscape Maintenance Districts" RECOMMENDATION: That the City Council award the contract for Landscape Maintenance Districts to the responsive low bidder, RP Landscape & Irrigation, in the amount of $ 234, 447. 00.

30. KOA Contract 2nd Amendment for Professional Services — City Creek/ Street Bikeway Project ( Project No. str17001)
RECOMMENDATION: That the City Council approve a second contract amendment to the Professional Services Agreement with KOA Corporation ( KOA) to extend the term of the contract until the City Creek/ Alabama Street Bikeway Project is completed.

31. Easement Acceptance/ CHIPT Highland 210. L. P. for " American Rentals" Facilities Project ( Adjacent Easterly to 27111 5th Street)
RECOMMENDATION: That the City Council:
1) Accept the Grant of Easement for Road and Drainage purposes from CHIPT Highland 210, L. P.; and
2) Direct the City Clerk to record the Grant of Easement.

32. Fiscal Year 2023/ 2024 Senate Bill 1 Prooects List
RECOMMENDATION: That the City Council adopt Resolution No. 2023- approving the list of projects for Fiscal Year 2023/2024 funded by SB 1: The Road Repair and Accountability Act of 2017.

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33. Hernandez. Kroone & Associates — Professional Services Contract Addendum No. 2 RECOMMENDATION: That the City Council:
1) Approve Addendum No. 2 to Professional Services Contract with Hernandez, Kroone & Associates to reflect a change in the billing rate schedule; and
2) Authorize the Mayor to sign the Addendum.

CITY COUNCIL PUBLIC HEARING
The order of business for Public Hearings shall be:
1) Mayor opens Public Hearing;
2) Staff presentation;
3) Applicant/ Representative presentation;
4) Speakers in favor of proposal;
5) Speakers in opposition to proposal;
6) Applicant rebuttal;
7) Mayor closes Public Hearing;
8) Council discussion, motion and vote.

ONCE THE PUBLIC HEARING IS CLOSED NO FURTHER TESTIMONY IS TAKEN.

34. Public Hearina and Consideration of the Adiustment in the Residential and Commercial Refuse Collection Rates and Annual Property Tax Roll Billing in Accordance with the Current Franchise Agreement dated August 1, 2018 RECOMMENDATION: The Public Works Subcommittee recommends the City Council.-
1 Adopt Resolution No. 2023- establishing rates for residential and commercial/ industrial refuse collection and rescinding Resolution No. 2022- 031 effective July 1, 2023, in the event that the City Council determines that a majority protest does not exist. Approval requires a two- thirds vote of the members of the City Council; and
2) Adopt Resolution No. 2023- providing for the levy and collection of solid waste program fees by the County Tax Collector in the same manner and at the same time as general taxes, in the event that the City Council determines that a majority protest does not exist. Approval requires a two- thirds vote of the members of the City Council.

35. Consolidated Landscape and Liahtina District 96- 1 — Annual Resort ( Fiscal Year 2023/ 2024)
RECOMMENDATION: That the City Council approve Resolution No. 2023- ordering the continued maintenance of improvements in
Consolidated Landscape and Lighting District No. 96- 1 confirming the Engineer' s Report, and levying the assessment for Fiscal Year 2023/ 2024.

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36. Street and Drainage Maintenance District 96- 1 — Annual Report ( Fiscal Year 2023/ 2024)
RECOMMENDATION: That the City Council approve Resolution No. 2023- ordering the continued maintenance of improvements in Street and Drainage Maintenance District No. 96- 1, confirming the Engineer' s Report, and levying the assessment for Fiscal Year 2023/ 2024.

37. Revisions to the City of Highland 6th Cycle 2021- 2029 Housing Element in Response to Comments by the California Department of Housing and Community Development pursuant to Government Code Section 65585( h), Related to General Plan Amendment No. GPA- 21- 003 Adoated on January 25. 2022 RECOMMENDATION: The Planning Commission recommends the City Council adopt Resolution No. 2023- approving revisions to the 6th Cycle Housing Element.

38. Resolution No. 2023- Adopting a Biennial Budget for Fiscal Years 2023- 2025
RECOMMENDATION: That the City Council adopt Resolution No. 2023- adopting a Biennial Budget for Fiscal Years 2023- 2025.

CITY COUNCIL LEGISLATIVE

39. Special Event Permit Application ( SEP 23- 003)by the Highland Area Chamber of Commerce for the " Discover Highland 5K and 10K Community Run" and Request for Co -Sponsorship
RECOMMENDATION: That the City Council:
1) Approve Special Event Permit SEP 23- 003 subject to the conditions of approval;
2) Authorize the use of the City logo for promotional items, and 3) Approve a request by the Highland Area Chamber of Commerce for co- sponsorship and waiving of City police fees and Public Works traffic control fees in the amount of approximately $ 10, 485. 86.

40. Purchase of New Type 6 Wildland Fire Engine
RECOMMENDATION: That the City Council:
1) Authorize the City Manager to opt out of the purchase of the Type III Wildland Fire Engine with Boise Mobile Equipment; and
2) Approve the purchase of a Type 6 Fire Engine through HGACBuy, a cooperative purchasing program for governments.

41. Aaooint Three ( 3) Members of the Public to the Plannina Commission RECOMMENDATION: That the City Council appoint three ( 3) members of the public to the Planning Commission.

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42. City Manager Report and Comments ( Work Program, Regional/ Legislative/ Development Issues, Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.

43. Council Member Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.)
RECOMMENDATION: Discussion and possible action.

ANNOUNCEMENTS

CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956. 9( d)( 2) and/ or ( d)( 3):

One case.

ADJOURN
Regular Meetings
Effective March 1, 2022, pursuant to Resolution No. 2022- 001, the regular City Council meetings will be held once a month on the second Tuesday of each month. 2023
July 11; August 8; September 12; October 10; November 14; December 12 I, Betty Hughes, City Clerk, certify I caused to be posted this Agenda on or before June 8, 2023, by 5:30 p.m., on our website at www. cityofhighland. org and in the following designated areas:

Highland Branch Library Fire Station No. 1 City Hall
7863 Central Avenue 26974 Base Line 27215 Base Line
Date: June 8, 2023
Betty H hes, C
City Clerk

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STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph A. Hughes, City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.

Approved
Denied
Continued
Tabled
Motion
Ayes _
Noes
Abstain
Absent
6 City Clerk
Second Agenda Item No.

File No.

City Manager
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STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph A. Hughes, City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Minutes — May 9, 2023 Regular Meeting
RECOMMENDATION: Approve the minutes as submitted.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
JL$44 /Z
Second Agenda Item No.

File No.

City Clerk City M
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MINUTES

JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY

REGULAR CITY COUNCIL MEETING AND

SPECIAL HOUSING AUTHORITY MEETING
MAY 9, 2023

CALL TO ORDER
The regular meeting of the City Council of the City of Highland was called to order at 6:00 p.m. by Mayor McCallon at the Donahue Council Chambers, 27215 Base Line, Highland, California.

The invocation was given by Pastor Willie Hicks, Harvest Care Church, and the Pledge of Allegiance was led by Council Member Timmer.

ROLL CALL

Present: Chavez - Cordova, Lilburn, McCallon, Solano, Timmer

Absent: None

REPORT FROM CLOSED SESSION
None

SPECIAL PRESENTATIONS
Mayor McCallon presented a Proclamation proclaiming May 21-27, 2023, as National Public Works Week.

Mayor McCallon presented a Proclamation proclaiming May 15- 21, 2023, as National Salvation Army Week.

PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
David Gandolfi spoke requesting video live streaming of City Council meetings and he expressed his concern with the pavement condition along Greenspot Road related to East Valley Water District' s 30" Recycled Water Project.

CITY COUNCIL CONSENT CALENDAR
A MOTION was made by Council Member Chavez -Cordova, seconded by Council Member Solano, to approve the consent calendar as submitted. Motion carried on a roll call vote, 5- 0.

1. Waive the Reading of All Ordinances
Waived the reading of all Ordinances in their entirety and read by title only.

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2. Minutes — April 11, 2023 City Council Regular Meeting Approved the Minutes as submitted.

3. Warrant Register
Approved Warrant
5, 539, 409. 28 and
Register No. 753 for May 9, 2023, in the amount of
Payroll of $ 218, 015. 07.

4. Treasurer' s Report for March 2023
Received and filed Treasurer' s Report for March 2023.

5. Claim Consideration — Page Thompson
Rejected claim.

6. Claim Consideration — David Vega
Rejected claim.

7. Claim Consideration — Allen Mealey
Rejected claim.

8. Records Destruction Authorization
Approved the destruction of certain records.

9. Declare One ( 1) Seat Vacant on the Historic and Cultural Preservation Board 1) Declared one ( 1) seat vacant on the Historic and Cultural Preservation Board; and
2) Directed the City Clerk to advertise the vacancies on the Historic and Cultural Preservation Board.

10. Contract Streetlight Maintenance Renewal — " Energy Services Agreement" 1) Extended the Energy Services Agreement with Yunex LLC ( formerly Siemens Industry, Inc.) for one- year; and
2) Approved a 0. 5% increase to the contract unit prices.

11. Contract Renewal — 2021- 01 " Tree Trimming and Arborist Service Agreement" 1) Extended the Tree Trimming and Arborist Service Agreement with West Coast Arborists, Inc. ( Contractor) for one- year.

12. Street and Drainage Maintenance District 96- 1 — Annual Report ( Fiscal Year 2023/ 24)
1) Adopted Resolution No. 2023- 008 giving preliminary approval of the Annual Report; and
2) Adopted Resolution No. 2023- 009 setting June 13, 2023, as the date of the protest hearing.

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RESOLUTION NO. 2023- 008

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, GIVING PRELIMINARY APPROVAL OF REPORT FOR STREET AND DRAINAGE MAINTENANCE DISTRICT NO. 96- 1 FISCAL YEAR 2023- 24 RESOLUTION NO. 2023- 009

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FISCAL 2023- 24 IN STREET AD DRAINAGE
MAINTENANCE DISTRICT NO. 96- 1, AN ASSESSMENT DISTRICT, AND

OFFERING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO

13. Consolidated Landscape and Lighting District 96- 1 Annual Report ( Fiscal Year 2023/ 24
1) Adopted Resolution No. 2023- 010 giving preliminary approval of the Annual Report; and
2) Adopted Resolution No. 2023- 011 setting June 13, 2023, as the date of the protest hearing.

RESOLUTION NO. 2023- 010

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, GIVING PRELIMINARY APPROVAL OF ENGINEER' S REPORT FOR CONSOLIDATED LANDSCAPING & LIGHTING DISTRICT NO. 96- 1 FISCAL YEAR 2023- 24
RESOLUTION NO. 2023- 011

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA DECLARING ITS INTENTION TO LEVY AND COLLECT
ASSESSMENTS FOR FISCAL 2023- 24 IN CONSOLIDATED LANDSCAPE AND LIGHTING DISTRICT NO. 96- 1, AN ASSESSMENT DISTRICT, AND

OFFERING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO

14. Sheriff' s Department Schedule A Amendment for Fiscal Year 2023- 2024 and Amendment No. 2 to the Reimbursement Agreement between the City of Highland and East Valley Water District for Law Enforcement Services for Fiscal Year 2023- 2024
1) Authorized the Mayor to execute the amended Schedule A contract ( FY 2023- 2024) for Law Enforcement Services with the San Bernardino County Sheriff' s Department; and
2) Approved Amendment No. 2 to the Reimbursement Agreement between the City of Highland and East Valley Water District for Law Enforcement Services ( FY 2023- 2024).

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15. A Special Event Permit ( SEP 23-002) by Immanuel Baptist Church for a 4th of July Community Event and Request for Co-sponsorship
1) Approved the Special Event Permit 23- 002 subject to the conditions of approval; and
2) Approved a request by Immanuel Baptist Church for co-sponsorship and waiving of City police and fire permit fees in the amount of approximately 11, 879. 68.

CITY COUNCIL PUBLIC HEARING

16. General Plan Amendment ( GPA 22- 001) and Zone Change ( ZC 22- 001) to Change the Land Use and Zoning Designation of Seven ( 7) Parcels from Industrial 1) to Business Park ( BP). Related Entitlements include Conditional Use Permit CUP 22- 008) for the Development of a Vehicle Fueling Station, Convenience Store, and Carwash, Tentative Parcel Map No. 19209 ( TPM 22- 006) to Merge the Seven ( 7) Existing Parcels into One ( 1), Design Review Application ( DRA 21- 019) for a Site Plan, Conceptual Landscape Plan, and Grading Plan, and Mitigated Negative Declaration ( ENV 23- 002)
Mayor McCallon opened the public hearing for a general plan amendment and zone change for a new gas station.

Associate Planner Syed presented the item before the City Council and stated the proposed development is located across 1.83 acres at the northeast corner of Palm Avenue and 5th Street. The site consists of seven parcels and is mostly vacant. Aside from an existing contractor storage facility, surrounding the property are a variety of uses that include a contractor storage yard to the north, an ARCO gas station to the south, a trailer parking facility to the east, and a Farmer Boys restaurant to the west. The Applicant is looking to construct a gas station and a car wash on this site. The current industrial land use and zoning designation won' t allow it; however, because the site is located at a major intersection that features two other gas stations, the Applicant is seeking a change to Business Park which would allow a fueling station with the approval of a conditional use permit.

According to the general plan, both the Business Park and Industrial land uses envision a variety of light industrial type of businesses. Both land uses seek an attractive working environment, considering their proximity to the airport.

Therefore, this amendment to change the land use would have no impact to the build out that was envisioned by the general plan. According to the Employment Uses section of the Municipal Code, the Business Park and Industrial zones share many of the permitted uses. Aside from fueling stations, there is an existing ARCO gas station to the south of the site and an approved Mobile gas station to the southwest. The approval of this project will include diesel truck fueling, an amenity that is not found in any of the other gas stations within the City. The layout of the site consists of a 4,000 square foot fuel canopy for six gasoline pumps. A 500 square foot canopy for three diesel fueling pumps, an automated car wash, and a 4,600 square foot convenience store building. There are three points of access on this site, one from Meines Court to the north, one from 5th Street to the south, and

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one from Palm Avenue to the west. The access from Meines Court will primarily be an ingress for semi -trucks accessing the diesel fuel pumps. The semi -trucks will exit the site onto 5th Street to the south and both the Palm Avenue and 5th Street entrances will provide ingress and egress for passenger vehicles. There are two vacuum stalls and 20 parking spaces on this site; 18 are dedicated to the convenience store use, which satisfies the parking requirement per the Municipal Code. Additionally, City Ordinance 456 requires one EV charging space per eight fueling stalls. There are actually two EV charging stations for the nine total pumps that will be on site. There are two seven - foot - tall monument signs that are proposed on this site, one along 5th Street and one along Palm Avenue. Once the fueling tenant has been confirmed, the Applicant will then submit a Sign Program application that includes elevations for the monument signs, the building mounted signage, as well as corner monument statement at the intersection that will be reviewed by the Planning Commission at a later date. The original design that was approved by the Planning Commission was for the convenience store and car wash building to have a tan, yellow stucco exterior with light brown trim and brick accent cladding. As shown, however; the Applicant did convey that the materials and colors will likely change upon their confirmation of a fueling tenant. Once a tenant is confirmed, branding on the fuel canopies will be reviewed by the Planning Commission as part of the Sign Program. The conceptual landscape plan features a variety of drought tolerant trees, shrubs, and vines that include dwarf weeping bottlebrush, blue flame agave, silver dollar plants, and Mexican sage brush. In addition, Australian Willows, Queen Palms, and Drake Elm trees will be located along the drive access points to the site. The landscape plan has been reviewed by the City' s landscape architects and conditions have been included as part of the conditions of approval of the project. Lastly, the project has been conditioned to include a six -foot -tall block wall along the eastern property boundary as well as the portion of the northern boundary that borders the adjacent business. Planning Commission and staff recommend approval of this project. Associate Planner Syed then opened it up for questions.

Mayor McCallon asked if the Applicant was present, and if so, were they wanting to come up and make a presentation?
Associate Planner Syed responded that the Applicant was present but did not want to make a presentation. He was available for questions if necessary.

Council Member Timmer had a question about the egress out from Meines Court.

He mentioned he frequents the Farmer Boys often, and traffic along Palm Avenue makes it difficult sometimes to make a left turn. How will this work with 18-wheelers trying to go southbound onto Palm Avenue to get back to the freeway or to head north onto Base Line?
Associate Planner Syed clarified that Meines Court will serve only as an ingress point, the egress will be back onto 5th Street.

Mayor McCallon asked if that exit was right - in, right - out only?

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Public Works Director/City Engineer Zamano responded the exit will be a right -turn only because as part of the City' s capital improvement project, a raised median will be constructed through this area between Palm Avenue and Church Avenue.

Mayor McCallon asked when will this aspect of the project be completed? Public Works Director/City EngineerZamano clarified the project is underway now.

It is envisioned that the median will be in before the project is completed.

Movement will be restricted so that you will only be able to make a right as you are exiting onto 5th Street.

Mayor McCallon expressed his concern with the stacking that occurs now at 5th Street and Palm Avenue. Making a left onto Palm Avenue to go down to 3rd Street, right now is insufficient. He is concerned with the ability for trucks to come out of the gas station and contribute to the " stacking" situation to make a left turn to go to 3rd Street.

Public Works Director/City Engineer Zamano responded that as part of the City's capital improvement project, the City is improving the intersection corners in this area. A right -turn pocket will be constructed heading westbound on 5th Street and the other intersection corners will also be improved. A dual left - turn for westbound traffic on 5th Street and Palm Avenue will also be designated.

Mayor McCallon then responded he hoped those exiting the gas station would head west on 5th Street down to Victoria Avenue to access 3rd Street instead.

Council Member Timmer mirrored Mayor McCallon' s concerns about trucks exiting out onto 5th Street and trying to make that left -turn onto Palm Avenue. The intersection has a lot of traffic issues. He is skeptical if the proposed egress option is feasible. He asked if the proposed plan met all the City' s standards.

Public Works Director/ City Engineer Zamano answered yes to his question.

Mayor McCallon asked if there were any additional questions from staff? He opened it up for public comment. He closed the public hearing and brought it back to Council for deliberation and action.

Mayor Pro Tern Lilburn stated she is also concerned with diverting trucks onto Base Line, it should be avoided and would prefer they use the 5th Street freeway entrance. She asked if there is going to be alcohol sales in the convenience store of this proposed project?
Associate Planner Syed answered yes, the Applicant is in the process of applying for an ABC license that will be going before the Planning Commission soon.

Mayor Pro Tern Lilburn asked if it was for beer and wine or hard liquor as well?

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Associate Planner Syed answered it is for beer and wine, a type 20 license.

Mayor Pro Tern Lilburn mentioned she is glad that the City is considering changing it to Business Park use instead of Industrial because she sees a lot of warehouses, and it is going to be nice to see a business coming in. She wanted to thank the Planning Commission for their thorough review of this project and their comments and suggestions. She saw the Sign Program application will be going back to the Planning Commission, chances are that the color selection for the facility might change. She asked if the Planning Commission' s parking concern was addressed.

There were only 18 proposed parking slots, and they were requesting 20.

Associate Planner Syed clarified that it was a miscalculation of square footage on his part, initially the Applicant' s proposed parking slots did meet standards.

Mayor Pro Tern Lilburn asked for confirmation if a median would be constructed along 5th Street?
Public Works Director/ City Engineer Zamano confirmed that it will be constructed along 5th Street between Palm Avenue and Church Avenue.

Mayor Pro Tern Lilburn asked if staff thought this was the best location for this median? In terms of traffic flow, did staff give consideration of this type of business coming in?
Public Works Director/ City Engineer Zamano mentioned that staff presented the capital improvement project to the Council before, because this project has been in the works for several years. He believes because the area was vacant, consideration of the median construction was given but he was not involved at the time with this project, it was during the previous Public Works Director/ City Engineer Wong' s tenure. His recollection is that it was taken into consideration.

Mayor McCallon commented that was part of the 3rd Street punch through project.

Public Works Director/ City Engineer Zamano responded that was correct.

Mayor McCallon stated he had additional comments and questions on the mitigation measures on page 257 of the staff report.

Council Member Timmer asked if he meant page 57?
Mayor McCallon clarified it was on page 257, Air- 3 and quoted, " provides incentives for vendors and material delivery trucks that would be visiting the hotel." He questioned what hotel they were referring to?
Associate Planner Syed clarified it was a cut and paste typo, it is not a hotel.

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Mayor McCallon mentioned it should read, " and visiting the service station". He continued to read the excerpt, " to encourage the use of zero - emission or near - zero emission heavy- duty trucks during operation, such as trucks with natural gas engines that meet CARB' s adopted optional NOx emissions standard of 0. 02 grams per brake horsepower - hour ( g/bhp- hr)." That' s a near zero electric vehicle, and Cummins engines are the cleanest natural gas engines that we have on the road right now. He is disappointed that these types of semi, 18- wheelers are visiting this service station, they would not be able to accommodate them with natural gas.

Associate Planner Syed clarified this service station would only be providing normal 87 octane, 91 octane and diesel.

Mayor McCallon responded that the State is in the process of trying to get rid of diesel engines for a good reason because they are a health hazard. The State is mandating they go out of service by a certain date. He is hopeful that the Applicant realizes this and that their business model will take this into account adapting to putting in natural gas, more electric charging stations and hydrogen fuel.

Associate Planner Syed acknowledged those were good points because in discussions with the Applicant, they did mention they are open to adapting to what the demand is for the future, should there be. They have proposed two EV fast charging stations on site.

Mayor McCallon responded those amenities are for vehicles though.

Associate Planner Syed stated the Applicant in the future would be willing to do so, should they need to modify their station to accommodate natural gas or CNG and add additional EV chargers.

Mayor McCallon responded it is a bold decision to put in truck diesel refueling when that is on the way out, for a good reason. He moved on to section Air- 4 which discussed providing electric vehicle charging stations for the restaurant.

Associate Planner Syed responded there was originally a quick serve restaurant proposed on this site, through revisions, they removed the restaurant.

Mayor McCallon then suggested the section should be changed to reflect this update.

Associate Planner Syed confirmed the change should be made.

Mayor McCallon moved onto section Air- 5 and read, " Maximize the use of solar energy including solar panels. Installing the maximum possible number of solar energy arrays on the building roofs and/or on the Proposed project site..." He questioned if solar panels will be placed on the canopies or the building?

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Associate Planner Syed responded he did not discuss with the Applicant solar panels on the building but there will be some on the canopies.

Mayor McCallon inquired if there were any further questions or comments? Council Member Timmer asked for clarification from Public Works Director/ City Engineer Zamano if he foresaw construction of the capital improvement project before the opening of this new proposed business?
Public Works Director/ City Engineer Zamano responded while he does not know the specific timeline for this new business, he did confirm that the City' s capital improvement project is predicted to be completed by July of 2024.

Council Member Timmer responded the reason he asked that question was because with the traffic flow coming into Meines Court, going south through the pumps, then the normal way out is on 5th Street. If they try and make a left going across three or four lanes of traffic, he foresees that becoming a conflict at some point. With a median, that should eliminate that issue. He wanted to envision the phasing of how that would work. He once again asked the Public Works Director/ City Engineer if he believed that the median will be constructed before this new business is opened?
Public Works Director/ City Engineer responded that he did.

Mayor McCallon asked what is the Council' s pleasure on this item? A MOTION was made by Council Member Solano, seconded by Council Member Timmer, to adopt Resolution No. 2023- 012 as amended, certifying the Mitigated Negative Declaration ( ENV 23- 002), and direct staff to file a Notice of Determination with the County Clerk of the board; adopt Resolution No. 2023- 013 approving General Plan Amendment ( GPA 22- 001) to change the land use of the site from Industrial ( 1) to Business Park ( BP), subject to the Findings of Fact; introduce Ordinance No. 460 approving Zone Change ( ZC 22- 001) to change the zoning designation of the site from Industrial ( 1) to Business Park ( BP), subject to the Findings of Fact; adopt Resolution No. 2023- 014 as amended, approving Conditional Use Permit ( CUP 22- 008) for the development of a vehicle fueling station, convenience store, and carwash, subject to the Conditions of Approval and the Findings of Fact; adopt Resolution No. 2023- 015 approving Design Review Application ( DRA 21- 0169) for the project' s Site Plan, Grading Plan, and Conceptual Landscape Plan, subject to the Conditions of Approval and the Findings of Fact; and adopt Resolution No. 2023- 016 approving Tentative Parcel Map No. 19209 ( TMP 22- 006) to merge seven ( 7) existing parcels into one ( 1), subject to the Conditions of Approval and the Findings of Fact. Motion carried, 5-

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RESOLUTION NO. 2023- 012

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA, CERTIFYING MITIGATED NEGATIVE DECLARATION ( ENV 23- 002) AND ADOPTING A MITIGATION MONITORING AND REPORTING PROGRAM FOR THE DEVELOPMENT OF A 4, 042 SQUARE FOOT FUEL CANOPY FOR SIX ( 6) GASOLINE PUMPS, A 2, 520 SQUARE FOOT FUEL CANOPY FOR THREE ( 3) DIESEL PUMPS, A 1, 387 SQUARE FOOT AUTOMATED CARWASH, AND A 4, 620 SQUARE FOOT CONVENIENCE STORE ON APPROXIMATELY 1. 9 ACRES AT THE NORTHEAST CORNER OF PALM AVENUE AND 5TH STREET. RELATED ENTITLEMENTS INCLUDE CONDITIONAL USE PERMIT ( CUP 22- 008), DESIGN REVIEW APPLICATION DRA 21- 019), TENTATIVE PARCEL MAP NO. 19209 ( TPM 22- 006), GENERAL PLAN AMENDMENT ( GPA 22- 001) AND ZONE CHANGE ( ZC 22- 001) RESOLUTION NO. 2023- 013

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT ( GPA 22- 001) TO CHANGE THE LAND USE OF SEVEN ( 7) SUBJECT PARCELS FROM
INDUSTRIAL ( 1) TO BUSINESS PARK ( BP) FOR A DEVELOPMENT CONSISTING OF A 4, 042 SQUARE FOOT FUEL CANOPY FOR SIX ( 6) GASOLINE PUMPS, A 2, 520 SQUARE FOOT FUEL CANOPY FOR THREE ( 3) DIESEL PUMPS, A 1, 387 SQUARE FOOT AUTOMATED CARWASH, AND A 4, 620 SQUARE FOOT CONVENIENCE STORE AT THE NORTHEAST
CORNER OF PALM AVENUE AND 5TH STREET. RELATED ENTITLEMENTS INCLUDE CONDITIONAL USE PERMIT ( CUP 22- 008), DESIGN REVIEW APPLICATION ( DRA 21- 019), TENTATIVE PARCEL MAP NO. 19209 ( TPM 22- 006), AND ZONE CHANGE ( ZC 22- 001)
City Clerk Hughes introduced Ordinance No. 460:

ORDINANCE NO. 460

AN ORDINANCE OF THE HIGHLAND CITY COUNCIL, APPROVING ZONE CHANGE ( ZC 22- 001) TO MODIFY THE ZONING DESIGNATION OF SEVEN 7) PARCELS FROM INDUSTRIAL ( 1) TO BUSINESS PARK ( BP) RELATED TO A DEVELOPMENT CONSISTING OF A 4, 042 SQUARE FOOT FUEL CANOPY OF SIX ( 6) GASOLINE PUMPS, A 2, 520 SQUARE FOOT FUEL CANOPY FOR THREE ( 3) DIESEL PUMPS, A 1, 387 SQUARE FOOT AUTOMATED CARWASH, AND A 4, 620 SQUARE FOOT CONVENIENCE STORE AT THE NORTHEAST CORNER OF PALM AVENUE AND 5TH STREET
which title was read.

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RESOLUTION NO. 2023- 014

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT ( CUP 22- 008) FOR A DEVELOPMENT CONSISTING OF A 4, 042 SQUARE FOOT FUEL CANOPY FOR SIX ( 6) GASOLINE PUMPS, A 2, 520 SQUARE FOOT FUEL CANOPY FOR THREE ( 3) DIESEL PUMPS, A 1, 387 SQUARE FOOT AUTOMATED CARWASH, AND A 4, 620 SQUARE FOOT CONVENIENCE STORE AT THE NORTHEAST CORNER OF PALM AVENUE AND 5TH STREET. RELATED ENTITLEMENTS INCLUDE DESIGN REVIEW APPLICATION ( DRA 21- 019), TENTATIVE PARCEL MAP. NO. 19209 ( TPM 22- 006), GENERAL PLAN AMENDMENT ( GPD 22- 001), AND ZONE CHANGE ( ZC 22- 001) RESOLUTION NO. 2023- 015

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA, APPROVING DESIGN REVIEW APPLICATION ( DRA 21- 019)

FOR THE SITE PLAN, ROUGH GRADING PLAN, AND CONCEPTUAL

LANDSCAPE PLAN PERTAINING TO THE DEVELOPMENT CONSISTING OF A 4, 042 SQUARE FOOT FUEL CANOPY FOR SIX ( 6) GASOLINE PUMPS, A 2, 520 SQUARE FOOT FUEL CANOPY FOR THREE ( 3) DIESEL PUMPS, A 1, 387 SQUARE FOOT AUTOMATED CARWASH, AND A 4, 620 SQUARE FOOT

CONVENIENCE STORE AT THE NORTHEAST CORNER OF PALM AVENUE AND 5TH STRET. RELATED ENTITLEMENTS INCLUDE CONDITIONAL USE PERMIT ( CUP 22- 008), TENTATIVE PARCEL MAP NO. 19209 ( TPM 22- 006), GENERAL PLAN AMENDMENT ( GPA 22- 001), AND
ZONE CHANGE ( ZC 22- 001)
RESOLUTION NO. 2023- 016

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA APPROVING TENTATIVE PARCEL MAP NO. 19209 ( TPM 22- 006) TO MERGE SEVEN ( 7) EXISTING PARCELS INTO ONE ( 1) PARCEL IN ASSOCIATION WITH CONDITIONAL USE PERMIT ( CUP 22- 008), DESIGN REVIEW APPLICATION ( DRA 21- 019), GENERAL PLAN AMENDMENT ( GPA 22- 001), AND ZONE CHANGE ( ZC 22- 001) TO DEVELOP A 4, 402 SQUARE FOOT FUEL CANOPY FOR SIX ( 6) GASOLINE PUMPS, A 2, 520 SQUARE FOOT FUEL CANOPY FOR THREE ( 3) DIESEL PUMPS, A 1, 387 SQUARE FOOT AUTOMATED CARWASH, AND A 4, 620 SQUARE FOOT

CONVENIENCE STORE AT THE NORTHEAST CORNER OF
PALM AVENUE AND 5TH STREET

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17. Resolution No. 2023- 017 Fixing the Highland Paramedic Special Tax Rate for Fiscal Year 2023- 2024
Mayor McCallon opened the item for public hearing and asked Director of Administrative Services/ City Treasurer Dantuono to give a review of the staff report.

Director of Administrative Services/ City Treasurer Dantuono stated this item is the annual public hearing for the medic tax. The medic tax started back in the mid- 1980s at $ 19. 00 for residential and $ 38. 00 for commercial, the same as it is today.

The City believes it will generate about $ 370, 000 next fiscal year as opposed to the $ 2. 4 million in expenditures. The short - fall comes from the Fire Department fund. The City is asking that the rate for fiscal year 2023/ 2024 be set to $ 19. 00 for residential and $ 38. 00 for commercial.

Mayor McCallon asked if there were any questions from staff.

Council Member Timmer made a motion for approval of the item.

Mayor McCallon reiterated this is a public hearing item and asked if anyone in the public wished to speak for or against the item. Seeing none, he closed the public hearing and brought it back to staff for questions.

Mayor Pro Tern Lilburn asked given the City went through this annually or semi- annually with such a deficit, is the City going to at some point " bite the bullet" and require everyone pay their " fair share" because the City is picking up these costs for the paramedic tax? Other cities have a higher tax and Highland keeps it on such a small fee, and it is becoming a burden on our City budget. At some point it will really need to be looked at.

Mayor McCallon reiterated that the City has gone to the voters twice on this particular item and they have never been able to obtain a 2/ 3 majority required to pass.

Mayor Pro Tern Lilburn responded that she understood. Unfortunately, it has become a burden to the City budget.

Council Member Timmer stated it is due to the Fire Department fund which is City money.

Mayor McCallon asked if there were any additional comments or questions and requested a motion on the item.

A MOTION was made by Council Member Timmer, seconded by Council Member Solano, to adopt Resolution No. 2023- 017 fixing the Highland Paramedic Tax rate for Fiscal Year 2023- 2024. Motion carried, 5- 0.

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RESOLUTION NO. 2023- 017

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, FIXING THE HIGHLAND PARAMEDIC SPECIAL TAX RATE FOR FISCAL YEAR 2023- 2024

CITY COUNCIL LEGISLATIVE

18. City ManagerReport and Comments ( Work Program, Regional/ Legislative/ Develoament Issues. Subcommittees. etc.)
City Manager Hughes stated on May 2, the Planning Commission and Appeals Board adopted two resolutions declaring public nuisances for two properties: 7712 Victoria Avenue and 8046 Central Avenue. Both owners were present, and staff is hopeful that the violations will be successfully abated in the next 60 days to avoid further code action. At the next meeting on May 16, the Planning Commission will review draft amendments to the City' s adopted Housing Element in response to the Housing and Community Development' s ( HCD) comments. The Planning Commission will make a recommendation to bring it forward to the City Council in June.

Beazer Homes is currently under construction, located northerly of Aurantia Park and Santa Ana Canyon Road. The development consists of 54 new single- family homes ranging from 2,400 to 3,000 square feet. Their model homes are now open.

As a reminder, next week on May 16, the following meetings are scheduled: ( 1) Finance/ Personnel Subcommittee at 9A5 a. m., ( 2) closed session with City Council at 10:00 a.m. and ( 3) Study Session for public hearing on the budget at 10: 30 a. m.

The Pacific Street pavement rehabilitation improvements between Victoria Avenue and Church Avenue began on March 27. This is a joint project between the City of San Bernardino and the City of Highland, with Highland serving as the lead agency. Construction is approximately 34% complete. Due to construction impacts to San Andreas High School and Highland Pacific Elementary School along Pacific Street between Central Avenue and Orange Street, construction is suspended from May 8 through June 2. Construction will resume on Monday, June 5 when schools are on summer break. The project completion date is anticipated for July 2023.

Saturday, June 3 from 9:00 a.m. to 2:00 p.m., Fire Station # 2 will host an Open House to the public. On Saturday, May 20, there will be a compost giveaway at Immanuel Baptist Church from 8:00 a.m. to 12:00 p.m.

City Manager Hughes opened it up to questions.

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Council Member Timmer asked if the code case presented to the Planning Commission for 7712 Victoria Avenue was the property next to the old meat packing plant? The property had burned down, and it used to be an apartment complex.

Community Development Director Mainez clarified it was not, it was further up the street closer to Central Avenue. The property next to the meat packing plant is a different code case.

20. Council Member Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.)
Mayor Pro Tern Lilburn mentioned she has received many compliments on the Pacific Street pavement rehabilitation project, and many residents are excited. This is one of the projects she has received the most feedback on, so she wanted to thank staff. She is glad the City of Highland is the lead agency for this project. She also wanted to inform that she was appointed chair for SBD Cares for the San Bernardino International Airport. On Thursday, May 18 she will be welcoming leaders for the Energy Summit Conference at Bear Valley Springs Hotel.

ANNOUNCEMENTS
None

CLOSED SESSION
None

ADJOURN CITY COUNCIL MEETING
There being no further business, Mayor McCallon adjourned the meeting at 7:06 p.m. in memory of William Ballesteros, Ruben Morales, Dr. Vartkes Najarian, and Donald ` Danny' Schiavone.

JOINT CITY COUNCIL AND HOUSING AUTHORITY MEETING

CALL TO ORDER
The joint meeting of the Highland City Council and Highland Housing Authority of the City of Highland was called to order at 6: 41 p.m. by Mayor/ Chair McCallon.

ROLL CALL

Present: Chavez - Cordova, Lilburn, McCallon, Solano, Timmer

Absent: None

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PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
None

CITY COUNCIL AND HOUSING AUTHORITY PUBLIC HEARING

20. Disposition and Development/ Affordable Housing Agreement and Ground Lease with Wakeland Highland LP for the Development of a Ninety ( 90) Unit Affordable Senior Household Rental Housing Project ( Inclusive of One Manager' s Unit) City Attorney Marroquin stated Vice Chair/ Mayor Pro Tern Lilburn is recusing herself from this item. She has a conflict of interest as her real property is located within 1,000 feet of the proposed development, so she will be leaving the room.

Chair/ Mayor McCallon opened the item for staff' s presentation.

Community Development Director Mainez gave a review of the staff report by stating in December 2021, the Housing Authority declared the subject properties to be surplus land and directed staff to proceed with the legal notice of availability.

There were two interest letters received, but one was later withdrawn. The other letter of interest was from Wakeland Housing and Development Corporation Wakeland). A closed session was held March 2022, during which the Housing Authority directed staff to negotiate with Wakeland on a project as described in the Notice of Availability ( NA). July 2022, the Housing Authority approved an Exclusive Negotiating Agreement ( ENA) with Wakeland for the development of 90 apartment complex units, with 89 affordable senior housing apartments and one manager' s unit. March 2023, the ENA was extended for an additional 90 days by the Housing Authority Executive Director to allow more time to negotiate the agreement before you this evening. The goal of the ENA was to get to this stage this evening and for City Council and Housing Authority consideration this evening. As the Chair/ Mayor introduced, it is a depth disposition, development and affordable housing agreement inclusive of a ground lease and density bonus. Under this agreement, Wakeland is to develop a 90- unit apartment complex that will include 89 senior apartments and one manager' s unit to be rented at affordable rents with prescribed income levels. The prescribed income levels are listed in the agreement and summarized in the staff report. In short, 27 units will be rented to extremely low- income seniors, 17 units will be rented to very low- income seniors and the remaining 45 units will be rented to very low- income and low- income seniors. It is important to note that these units will be credited towards the City' s Housing Element obligations through the Regional Housing Needs Allocation ( RHNA) obligations. I think all the Council Members are aware of that obligation. The agreement further stipulates that the property will be on a ground lease for a minimum of 68 years. This term is based on an operating period of 65 years and an estimated three- year period to secure the essential project funding. As noted on attachment three of the agreement, Wakeland has until June 2026 to secure the essential funding. The agreement also stipulates that construction must commence within 30 days after closing escrow. In other words, a lot of work is front

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loaded, such as the design review approval by the Planning Commission, plan checking and building permit preparation. Prior to closing escrow, as part of the agreement, the City of Highland and the Housing Authority are committed to providing $ 4,577, 540 in funding to a project that is estimated to cost a little over 49 million. A breakdown of this commitment is located on the second page of the staff report.

Chair/ Mayor McCallon requested clarification on the amount of $ 578, 950 from the 13 single family lot subdivision.

Community Development Director Mainez replied the amount was set aside as a bond for improvements for that tract back when we were redevelopment. It has been sitting there and they plan to apply that to this project for things like sidewalks, curbs and gutters.

Chair/ Mayor McCallon asked if the 13 single family lot still belonged to the City? Community Development Director Mainez responded that it is still in our portfolio.

The developer that buys it will be responsible for all those improvements. For the City Council and Housing Authority consideration this evening, the agreement includes Wakeland' s proposed density bonus agreement that will grant them four incentive items, two waiver items and one statute adjustment. The first incentive requested includes the exterior storage space to be interior rather than exterior, resulting in cost savings of about $ 360, 000. The second incentive is the laundry facilities are proposed as community laundry facilities rather than washers and dryers in each unit, resulting in a cost savings of about $ 252, 000. The third incentive is the covered parking proposed by Wakeland includes eight handicap spaces covered by carports and 60 uncovered spaces shaded by trees. This results in cost savings of approximately $ 450, 000. The fourth incentive is the masonry wall, masonry block wall or other design as approved by the Planning Commission will be required to be installed along the easterly, southerly, and partially along the westerly property line. Wakeland proposes a tubular steel type fence instead of a block wall. This results in cost savings of approximately 850, 000. In terms of the two - development code standard waivers, for the first waiver, Wakeland is proposing a waiver to the required unit sizes. This results in a reduction of approximately 8,342 square feet of building area for cost savings of approximately $ 2, 085, 000. The second waiver includes the individual open space requirement to be replaced with common open space in a small private seating area near each single -story unit. This will result in cost savings of approximately 450, 000. The one statute requirement requested by Wakeland includes a parking adjustment to the City' s required 113 parking spaces. Wakeland is proposing to construct 68 parking spaces in total, which then produced a parking analysis which is included as attachment five to your staff report to demonstrate that 68 parking spaces will be sufficient for this affordable senior housing. In terms of the zoning designation, the properties zoned are four multi -family with a minimum density of 20 dwellings per acre and a maximum density of 30 dwellings per acre. The proposed project consists of 24 dwelling units per acre, which includes a two-story

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building along Central Avenue surrounding an interior plaza connecting to a linear park and then four single -story buildings surrounding that linear park. The conceptual site plan elevations are included in the staff report. Wakeland tonight is prepared to provide a short presentation about the corporation and the services and management proposed for the Highland Senior Housing project. Rebecca Lewis, the President and CFO of Wakeland will come to the podium and continue this presentation.

Wakeland President/ CEO Lewis stated she was here probably about a year ago.

She' s excited to be back with all the progress that has been made and to see this become a reality. Wakeland is incredibly excited about this project and has been around since 1998. In that time, they' ve developed almost 7,900 affordable homes throughout California in 57 affordable housing communities. They started doing a lot of family housing, and now they do a lot more special needs housing for seniors and others. Wakeland tries to bring a lot of partners into their projects. They try not to recreate the wheel when they come into a community. They like to work closely with the communities they are with, so they come in and look for people that are already doing stuff and partner up. Resident services are their thing, this is what drives them as a non- profit. As is known, it is not enough just to build housing, it is really about what you do with the housing and what you have there. For the residents, once they move in, especially seniors who are prone to isolation and have health issues, Wakeland focuses on adult enrichment. Wakeland knows the importance of it not being just a home, it is what you do when you are there; thus, they focus on adult enrichment. Technology classes are offered, getting people onto e-mail and skilled on computers, as well as classes on financial literacy, budgeting, and living on a tight budget. A lot of seniors are living on fixed incomes, learning how to get the most out of that is important. Professional development and higher education are another focus. They have many seniors that go back to work and go back to school. They have after school programs for the youth. They focuson communityinvolvementandhostpartiesattheirpropertiessuchasgame nights where there is bingo played. It involves trying to fight the isolation that everyone is prone to post COVID, but that especially affects seniors. Shown are some of their residents, they are all fantastic. Ricky was one of the first ones that moved into supportive housing. Dennis teaches art classes now. These guys were once all homeless when they came in, and now they have been at Wakeland's properties for years and thriving. Their health and attitude changed. They rush up and want to help. Bruce was a veteran who was homeless for seven years. These seniors were once homeless. Many of the seniors were one incident away from homelessness. It is amazing when their stories are heard. Usual cases are they got sick and did not have great health insurance. Other cases are their rents went up more than their Social Security. Since Social Security does not really go up, it is a group that lives really close on the edge. Bruce formed an advocacy network and goes around and advocates for senior housing. He is great and one of their longtime residents. Shown are some of their other projects that they have done for seniors.

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Focusing on the project on the agenda, Larry did a great job covering most of it.

Wakeland is proposing 90 homes, 89 of which will be for seniors. A mix of one and two bedrooms. The new construction will have on -site property management.

Wakeland works with a group called Conam Management and they are fantastic.

One of the things that makes Wakeland stand out is they are a nonprofit which allows them to stay in these properties forever and are really hands on owners.

Wakeland does not turn it over to proper management and walk away. They are a team and stay very involved because they like it. Staff likes coming by and visiting.

There are community rooms with kitchen and community areas, outdoor park areas with seating, barbecues, resident gardens, and pet relief areas because everybody has a pet nowadays. On -site programs geared to enhance their quality of life, help them remain independent as they age. That is a focus with the design, with the intention of having people be able to age in place. Features are then placed in the units that allow them to be if they are not already accessible, easily converted. It is great if people can come to a community and just stay there and thrive. With this property, they are matching it with their Inclusive Care for the Elderly ( PACE) program. It is a Medicaid billing program, not administered by Wakeland. It is administered by a service provider, but they get a certain amount per resident that is enrolled in the program. Whether that person has triple heart surgery or is living independently on their own, they get the same amount, so they are really motivated to keep people healthy and living independently. They constantly check in on residents and make sure they have everything they need so they do not start to decline and must have major surgeries. Regarding the site plan, it will be a community with a mix of one and two- story buildings. Wakeland wanted to stick with a low -density bungalow looking design but with high density.

The goal was to fit in with the community around. They think it is a beautiful design.

Shown are some of the elevations. It is all still very early, there are still design review processes to go through with the City.

Chair/ Mayor McCallon asked how many elevators were in the two- story buildings? Wakeland President/ CEO Lewis stated they would all be walk- up, so if someone needed an elevator, they would place them on the bottom.

Chair/ Mayor McCallon asked again how many elevators were in the two-story buildings?
Community Development Director Mainez clarified elevators were called out in the construction and Mayor McCallon was inquiring on their location.

Wakeland President/ CEO Lewis stated she did not know their location.

Community Development Director Mainez stated he recalls there were two, one on each end of the building. Details will be finalized during the design and construction, but they were informed that there would be elevators.

Chair/ Mayor McCallon acknowledged the need for them.

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Authority/Council Member Timmer stated on the first slide of the presentation, it showed a three- story building but, on the plans, and documents provided, it only depicts one and two- story buildings.

Wakeland President/ CEO Lewis confirmed only one and two- story buildings.

Authority/ Council Member Timmer stated on the site layout, the south end shows a blue or gray line that depicts access. If residents must access from the north end of the project, some of the elderly have to walk a long distance to get to some of those buildings.

Community Development Director Mainez clarified to Wakeland President/CEO Lewis that Council Member Timmer is pointing to the blue shaded part along the south part of the site plan. He clarified those are water quality management facilities used for water retention.

Authority/ Council Member Timmer asked if it was an access for drivers? Community Development Director Mainez mentioned it was not. There is a walkway along that leading up to all the front doors. What Wakeland' s approach was as he understood, is that residents that had mobility issues would probably be in the two- story buildings versus the ones that are more independent would be in the single -story buildings enjoying the activity of being able to walk.

Authority/ Council Member Timmer pointed out that from the parking area, they would still have a long way to carry their groceries.

Community Development Director Mainez agreed to that statement and added that part of Wakeland' s service was the PACE program as well as a CORE program where they reach out to independent tenants that really need help getting the groceries or they have groceries delivered to them. Because a lot of them won' t have vehicles and won' t go shopping, they will need certain assistance with their roller carts getting in and out of their units.

Wakeland President/ CEO Lewis stated their on - site service staff is always watching out to see what people' s needs are. If they see someone is in need, they will try and coordinate assistance with them.

Authority/Council Member Timmer stated the presentation included children's programs, but this is a senior project.

Wakeland President/ CEO Lewis confirmed Wakeland offers children programs but not at this proposed facility.

Authority/ Council Member Timmer asked on the administration of the company, what kind of restrictions are in place in the lease agreement, or how do you restrict children or grandchildren from living there?

05. 09. 2023 — Joint Meeting
CC Regular & HA Special

Page 19 of 22 ends

-20-
Wakeland President/ CEO Lewis stated the primary lease holder has to be a senior.

They could have kids but it is really restricted by the unit size too. That would also affect their income qualifications, that problem does not come up very often.

Wakeland can't really restrict this if the primary lease holder is of age but terms such as unit size, restrictions on occupancy, how many people you can have there are all in place to deter it.

Authority/Council Member Timmer stated because he hears stories of seniors having their grandkids moving in and never moving out. Grandkids are not compatible with senior lifestyles, and they cause a lot of problems. Will this project pay all the development impact fees?
Community Development Director Mainez stated it will.

Authority/ Council Member Timmer asked one last question, under the first option, it is talking about the $ 450, 000 that says, " the payment will be made upon the condition of closing being satisfied". Is that pulling all building permits or when the project has all the funding, what does that mean?
Community Development Director Mainez stated those two things are really good.

Those are the top two. Getting the full funding for the project as well as paying all their fees and having all that wherewithal. Then getting to design review there is a checklist.

Authority/Council Member Timmer asked if the amount is released up front or until they have all approvals?
Community Development Director Mainez confirmed his statement. It was put forward very early in the negotiation process. The City did not want to give the developer money up front.

Chair/ Mayor McCallon stated he had one concern about one way in and one way out. He noticed there are indications of the ability for a fire truck to turn around, but the fire truck is not going to turn around, it is going to want to back- up and pull forward and back-up gain to turn around another way. Normally there is not just one way in and one way out.

Wakeland President/ CEO Lewis stated that was one of the trade offs made during the design. The layout with more bungalows is a trade- off for parking and pull in area.

Chair/ Mayor McCallon stated he was concerned about safety issues as staff reviewed this project.

05. 09. 2023 — Joint Meeting
CC Regular & HA Special

Page 20 of 22 ends

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Community Development Director Mainez stated that is a good concern. Through the preliminary design, the City Fire Marshall has reviewed it with the Battalion Chief but will get this refined a bit more. That is why in all documentation they indicated this is a conceptual design subject to revision.

Chair/ Mayor McCallon reiterated this is a valid point of concern.

Authority/ Council Member Timmer stated Chair/ Mayor McCallon brought up a good point that didn' t dawn on him. Accessing the fire equipment is his concern though, not necessarily the in and out points of the property or making turns. His concern is fire trucks being close to the buildings. Is the brick area intended for fire trucks to get closer?
Community Development Director Mainez confirmed that was the intention of the brick paved area.

Authority/ Council Member Timmer then mentioned they would lay 3,000 feet of the hose to get to the building instead of 2,000.

Community Development Director Mainez stated they are going to refine that; it is still in the works.

Chair/ Mayor McCallon opened it up to questions and comments from the public.

A MOTION was made by Authority/ Council Member Timmer, seconded by Chair/ Mayor McCallon, to:
1) Adopt Housing Authority Resolution No. HA2023- 001, approving entering into a Disposition and Development/ Affordable Housing Agreement and Ground Lease with Wakeland Highland LP, and Authorizing the Disbursement of $ 4, 577, 450. 00 to Wakeland Highland, LP upon the conditions of closing being satisfied;
2) Adopt City of Highland Resolution No. 2023- 018 approving entering into a Disposition and Development/ Affordable Housing Agreement, and Density Bonus Agreement with Wakeland Highland LP, and Authorizing the Disbursement of $ 1,213, 950 to the Housing Authority; and 3) Direct staff to file a Notice of Exemption with the County Clerk of the Board.

Motion carried, 4-0, with Vice Chair Lilburn abstaining.

RESOLUTION NO. HA 2023- 001
A RESOLUTION OF THE HIGHLAND HOUSING AUTHORITY APPROVING ( 1)

A DISPOSITION AND DEVELOPMENT/ AFFORDABLE HOUSING
AGREEMENT AND GROUND LEASE WITH WAKELAND HIGHLAND, LP, ( 2) AUTHORIZING THE DISBURSEMENT OF $ 4, 577, 450. 00 TO WAKELAND

HIGHLAND, CP UPON THE CONDITIONS OF CLOSING BEING SATISFIED, AND ( 3) MAKING A FINDING OF EXEMPTION UNDER THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT

05. 09, 2023 — Joint Meeting
CC Regular & HA Special

Page 21 of 22 ends

-22-
RESOLUTION NO. 2023- 018

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND, CALIFORNIA, APPROVING ( 1) A DISPOSITION AND

DEVELOPMENT/ AFFORDABLE HOUSING AGREEMENT WITH WAKELAND HIGHLAND, LP, ( 2) AUTHORIZING THE DISBURSEMENT OF $ 1, 213, 950 TO

THE HIGHLAND HOUSING AUTHORITY TO BE USED FOR THE
CONSTRUCTION OF A SENIOR HOUSING PROJECT AT 7433 CENTRAL AVENUE AND THE ADJACENT VACANT PARCEL, ( 3) APPROVING A DENSITY BONUS, AND ( 4) MAKING A FINDING OF EXEMPTION UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT

ADJOURN JOINT CITY COUNCIL AND HOUSING AUTHORITY MEETING There being no further business, Chair McCallon adjourned the meeting at 7:06 p. m.

Submitted By:

Betty Hughes, MMC
City Clerk
Approved By:

Larry McCallon
Mayor

05. 09. 2023 — Joint Meeting
CC Regular & HA Special

Page 22 of 22 ends

-23-

STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph A. Hughes, City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Minutes — May 16, 2023 Special Meeting
RECOMMENDATION: Approve the minutes as submitted.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second AgendaItemNo. J
File No.

City Clerk City Manager
-1-

MINUTES

CITY COUNCIL SPECIAL MEETING
MAY 16, 2023

CALL TO ORDER
The special meeting of the City Council of the City of Highland was called to order at 10:00 a.m. by Mayor McCallon.

PUBLIC COMMENT
None

ROLL CALL

Present: Chavez - Cordova, Lilburn, McCallon, Solano, Timmer

Absent: None

CLOSED SESSION
At 10: 00 a. m., City Manager Hughes read the City Council into closed session regarding the following:

CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Government Code § 54956. 9( d)( 1) — Ashlie Garay v. City of Highland, County of San Bernardino et al San Bernardino County Superior Court Case No.

CIVDS1920292

CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code § 54957. 6 regarding the following:

Agency Negotiator: Joseph Hughes, City Manager
Employee Organization: All unrepresented employees

ADJOURN
There being no further business, Mayor McCallon adjourned the meeting at 10:24 a. m.

Submitted By:

Betty Hughes, MMC
City Clerk
Approved By:

Larry McCallon
Mayor

05. 16. 23 - cc special

Page 1 ends

-2-

STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph A. Hughes, City Manager
REVIEWED BY: Chuck Dantuono, Director of Administrative Services/ City Treasurer PREPARED BY: Leticia Nava -Cruz, Assistant Director of Administrative Services (, jG SUBJECT: Warrant Register # 754
RECOMMENDATION: City Council to approve Warrant Register #754; Warrants in the amount of 1, 792, 494. 91 and Payroll in the amount of $ 334, 132. 49.

FISCAL IMPACT: The total of Cash and Expenditures is $ 2, 126, 627. 40.

PUBLIC NOTICE: The agenda for this item was posted at the three required locations.

BACKGROUND: See Printouts Attached.

Approved Motion Second
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Agenda Item No.

File No.

City Clerk City Man
-1-

CITY OF HIGHLAND
WARRANT REGISTER # 754
June 13, 2023
Warrants:
5/ 5/ 2023 Payroll Wire # 790- 793 & Ck # 87148- 87149 66, 468. 63 5/ 9/ 2023 Ck# 87150- 87200
675, 646. 00
5/ 11/ 2023 Payroll Wire # 794- 796
2, 304. 87
5/ 16/ 2023 Ck# 87201- 87233
101, 794. 79
5/ 19/ 2023 Payroll Wire # 797- 800 & Ck # 87234- 87235 64, 847. 56 5/ 23/ 2023 Ck# 87236- 87271
138, 152. 19
5/ 30/ 2023 Ck# 87272- 87297
505, 256. 64
6/ 2/ 2023 Payroll Wire # 801- 804 & Ck # 87298- 87299 65, 950. 61 6/ 6/ 2023 Ck# 87300- 87358 & Wire# 1002381082 172, 073. 62 Total Warrants $ 1, 792, 494. 91
Payroll:
5/ 5/ 2023 Direct Deposits # 12835- 12876
111, 136. 68
283. 81
5/ 5/ 2023 Ck # 691
4, 712. 33
5/ 11/ 2023 Ck # 692
107, 114. 42
5/ 19/ 2023 Direct Deposits # 12877- 12917
5/ 19/ 2023 Ck # 693
283. 81
110, 317. 63
6/ 2/ 2023 Direct Deposits # 12918- 12959
283. 81
6/ 2/ 2023 Ck # 694
Total Payroll $ 334, 132. 49
Total Warrants & Payroll
APPROVED BY:

Larry McCallon
Finance Subcommittee
John Timmer
Finance Subcommittee
2, 126, 627. 4U
Chuck Dantuono
Director of Administrative
Services/ City Treasurer
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STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph A. Hughes, City Manager
PREPARED BY: ChuckDantuono, DirectorofAdministrativeServices/CityTreasurerCqb Leticia Nava -Cruz, Assistant Director of Administrative Services L. 1G SUBJECT: Treasurer' s Report for April 2023
RECOMMENDATION: City Councilto receiveandfile the Treasurer's Reportfor April2023 FISCAL IMPACT:

PUBLIC NOTICE:

Cash and Investments:

General Fund
Special Revenue Funds
Internal Service Funds
Capital Projects Funds
Agency Funds
Housing Authority Fund
SARDA Funds
11, 954, 406. 67
39, 046, 032. 02
4, 731, 243. 89
20, 829, 068. 75
2, 424, 533. 97
3, 644,430. 00
2, 136, 443. 48
The agenda for this item was posted at the three required locations.

BACKGROUND: Increases in the checking account were due to revenues received plus funds wired from LAIF and CAMP. Decreases in the checking account were a result of payments to vendors, payrollandfundswiredto LAIF, CAMPand U.S. Bank.

Increases in the fiscal agent accounts ( US Bank) resulted from interest and bond payment receipt.

Decreases resulted in vendor payments and debt service payments.

Increases in the CAMP account were due to interest received. Decreases were a result of funds being wiredto the city's checkingaccountprimarilyfor paymentof publicworks projects.

The maximum limit on regular accounts is $ 75M.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
bsent
Second Agenda Item No.

File No.

City Clerk City er
-1-

CITY OF HIGHLAND
Treasurer' s Report
as of April 30, 2023
CASH AND BANK ACCOUNTS:

Cash on Hand -Office Petty Cash & Change Fund Accounts
Wells Fargo Checking Account ( reconciled book balance) 1, 150. 00
12, 223, 548. 06

MATURITY PAR ORIGINAL

DESCRIPTION PERIOD YIELD VALUE COST
INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOLS
California Treasurer' s Local Aaency Investment Fund ( LAIF) n/ a 2. 870% General Fund 11, 629, 821. 86
Special Revenue Funds 22, 424, 503. 00
Internal Service Funds 5, 185, 985. 00
Capital Projects Funds 19, 649, 265. 00
Total City LAIF Funds 58, 889, 564. 86
Housing Authority Fund
Total Housing Authority LAIF Funds
Total LAIF Funds
1) Maximum limits on accounts are $ 75M City and $ 75M Housing Authority. 2) Market Value is based on the March 31, 2023 applicable percentage of 0.986510329. 3) Market Value is $61, 665, 888.08 ($ 62, 509, 115.48 x 0.986510329).

California Asset Manaaement Program ( CAMP) n/ a 4. 970% General Fund
Special Revenue Funds
Capital Projects Funds
Total CAMP Funds
INVESTMENTS: FISCAL AGENT ACCOUNTS
US Bank Corporate Trust Services ( Community Facilities Districts) Community Facilities District ( CFD) 90- 1
Administrative Expense Fund # 128262- 011
US Bank MoneyMarketAccount CUSIP #8AMMFOAP6
Fire Protection Expense Fund # 128262- 012
US Bank MoneyMarketAccount CUSIP #8AMMFOAP6
Police Protection Expense Fund # 128262- 013
US Bank MoneyMarketAccountCUSIP #8AMMFOAP6
Community Facilities District ( CFD) 2001- 1
Special Tax Fund # 217795000
US Bank Money Market Account CUSIP # 8AMMFOAP6
Interest Account # 217795001
US Bank Money Market Account CUSIP # 8AMMFOAP6
Principal Account # 217795002
US Bank MoneyMarketAccount CUSIP #8AMMFOAP6
Administrative Expense Account # 217795003
US Bank MoneyMarketAccount CUSIP #8AMMFOAP6
Surplus Fund # 217795004
US Bank MoneyMarketAccount CUSIP #8AMMFOAP6
Community Facilities District (CFD) 2007-1
Administrative Expense Fund # 260722000
US BankMoneyMarketAccount CUSIP #8AMMFO390
Fire Expense Fund # 260722001
US Bank Money Market Account CUSIP # 8AMMF0390
Police Expense Fund # 260722002
US Bank Money Market Account CUSIP # 8AMMF0390

TOTAL INVESTMENTS US BANK ( COMMUNITY FACILITIES DISTRICTS) a
n/ a 0. 00%
n/ a 0. 00%
n/ a 0. 00%
n/ a 0. 00%
n/ a 0. 00%
n/ a 0. 00%
n/ a 0. 00%
n/ a 0. 00%
n/ a 0. 00%
n/ a 0. 00%
n/ a 0. 00%
3, 619, 550. 62
3, 619, 550. 62
62, 509, 115. 48
136, 177. 18
1, 606, 251. 00
5, 891, 638. 00
7, 634, 066. 18
104, 919. 04
504, 181. 34
186, 478. 03
327, 417. 31
26, 374. 43
29, 279. 47
10, 802. 77
25, 908. 13
104, 919. 04
504, 181. 34
186, 478. 03
327, 417. 31
26, 374. 43
29, 279. 47
10, 802. 77
25, 908. 13
9, 583. 01 9, 583. 01
1, 224, 943. 53
-2-

DESCRIPTION
INVESTMENTS: FISCAL AGENT ACCOUNTS ( continued)
US Bank Corporate Trust Services ( SARDA)
2004E Tax Allocation Refunding Bonds
Special Fund 786709001
Federated Treasury Obligations CUSIP # 60934N872
Interest Fund 786709002
Federated Treasury Obligations CUSIP # 60934N872
Principal Fund 786709003
Federated Treasury Obligations CUSIP # 60934N872
Reserve Fund 786709004
Federated Treasury Obligations CUSIP # 60934N872
2015A Tax Allocation Refunding Bonds
Special Fund 268777000
Federated Treasury Obligations CUSIP # 60934N872
Interest Fund 268777001
Federated Treasury Obligations CUSIP # 60934N872
Principal Fund 268777002
Federated Treasury Obligations CUSIP # 60934N872
Reserve Fund 268777004
Federated Treasury Obligations CUSIP # 60934N872
Expense Account268777006
Federated Treasury Obligations CUSIP # 60934N872
2017 Tax Allocation Refunding Bonds
Debt Service Fund 259928000
Federated Treasury Obligations CUSIP # 60934N872
Interest Fund 259928001
Federated Treasury Obligations CUSIP # 60934N872
Principal Fund 259928002
Federated Treasury Obligations CUSIP # 60934N872

TOTAL INVESTMENTS US BANK ( SARDA)

TOTAL CASH AND INVESTMENTS

MATURITY PAR ORIGINAL

PERIOD YIELD VALUE COST
n/ a 4. 44%
n/ a 4. 44%
n/ a 0. 00%
n/ a 4.44%
n/ a
n/ a
n/ a
n/ a
n/ a
n/ a
n/ a
n/ a

4.44%

4. 44%

0. 00%

4. 44%

4. 44%

4. 44%

4. 44%

0. 00%
3, 646. 99
1, 014. 38
175, 162. 13
941. 64
18, 267. 69
958, 190. 37
13, 826. 03
2, 285. 92

0. 38
3, 646. 99
1, 014. 38
175, 162. 13
941. 64
18, 267. 69
958, 190. 37
13, 826. 03
2, 285. 92

0. 38
1, 173, 335. 53
84, 766, 158. 78
AllinvestmentsareplacedinaccordancewithCityofHighland's InvestmentPolicyandGuidelines. Theabovesummaryprovidessufficient cash flow liquidity to meet th ext six month's estimatedexpenditures. This report is in accordancewithGovernmentCode Section 53646.

SIGNED: SIGNED:

Joseph A. es Chuck Dantuono

CITY WA DIRECTOR OF ADMINISTRATIVE

SERVICES/ CITY TREASURER
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-6-

STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph Hughes, City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
Chuck Dantuono, Director of Administrator Services/ City Treasurer Shawna Bryant, George Hills Company, Claims Adjuster
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Claim Consideration — Araceli Fuentes
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.

BACKGROUND: The Claim was received in the City Clerk's Office on May 1, 2023. It was thensentto theCity's claimadjuster, GeorgeHillsCompany, whoisrecommendingtheclaimbe rejected.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.

File No.

City Clerk City Ma ager
-1-

GEORGE HILLS
Our minds over your matters.

May 04, 2023
Betty Hughes
City of Highland
RE: Client:

Claim Number:

Date of Loss:

Claimant:

Dear Ms. Hughes:

City of Highland
GHCO057213
04/ 18/ 2023
Araceli Fuentes
We have reviewed the above captioned claim and request that you take the action indicated below:

Please issue a non jurisdictional rejection to commence the statute of limitations.

Please provide us with a copy of the notice once sent.

Should you have any questions, please feel free to contact the undersigned.

Kindest Regards,
George Hills Company, Inc.
skawna sTanf
Shawna Bryant
Claims Adjuster
Direct Dial: ( 916) 352- 7799
Email: Shawna. bryant@georgehills. com
-2-
116J
City of
111G11LAND
f
H1,
Inc. 1987
May 1, 2023
Patti Schneiders
Claims Processor
Rancho Cordova Office
PO Box 278
Rancho Cordova, CA 95741
Re: Claimant( s): Araceli Fuentes
Incident Date: April 18, 2023
Dear Patti:

Enclosedisacopyof a Claimreceivedandfiled inthe Officeof the CityClerkon May1, 2023, by the above referenced claimant( s). Note: The location stated in her attachment indicates that shewasinthe Cityof SanBernardino. Iattachedavicinitymapfor reference. Pleasereviewand advisethis office on the appropriate action to betaken. This item will be tentatively scheduled for the CityCouncilregular meeting of Tuesday, June13, 2023, pending your recommendation.

All correspondence will be required from George Hills no later than June 2.

Ifyouhaveanyquestions, pleasecontactChuckDantuonoat (909) 864-6861, ext. 224ormyself at ext. 226.

Sincerely,
x r
Betty Hughes, MMC
City Clerk
cc: Joseph Hughes, City Manager
Chuck Dantuono, Director of Administrative Services
Maricela Marroquin, City Attorney
claims\george hills letters\ gh araceli FuentesItr.docx Mayor Mayor Pro Tern City Council City Council City Council City Manager Larry McCallon Penny Lilburn Jesse Chavez - Cordova Anaeli Solano John P. Timmer Joseph A. Hughes 27215 Base Line • Highland, CA 92346
Tel: 909. 864. 6861 • Fax: 909. 862. 3180 9 www. cityofhighland. org ; -3-
04 City of Highland
Vicinity Map
Theblueshadingisinthe Cityof SanBernardinoandthe greenshadingisinthe Cityof Highland. itmat
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RECEIVED
M < MAYp 12023

CITYOFHIGHLAND
Do not write in this space.

For office use only:

Received:

By:

Mail In person

CLAIM AGAINST THE CITY OF HIGHLAND
For damagesto personsor personal property)
A claimmustbefiledwiththeCityClerkwithin180daysafterwhichtheincidentor event occurred. Besureyourclaimis againsttheCityof Highlandandnotanother public entity. Where space is insufficient, please use additionalpaperand identify informationbyparagraphnumber. Completedclaimsmustbemailedordeliveredto:

CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: ITISA CRIMINALOFFENSETOFILEA FALSECLAIM, PENALCODE S72; INSURANCE CODE S556. 1.

NOTICE: PERGOVERNMENTCODESECTION910.4, THISFORMMUSTBE
USEDIN ORDERTOCOMPLYWITHSECTIONS910AND910.2 OF
THE GOVERNMENT CODE.

TOTHEHONORABLEMAYORANDCITYCOUNCILOFTHECITYOFHIGHLAND:

Theundersignedrespectfullysubmitsthefollowingclaimandinformationrelativeto damageto personsand/or personalproperty:

1. Name of Claimant F\ o Ccc,
a. CompleteAddressofClaimant, includingCity, StateandZip Code:

Goo, CC A y2-
3 1 b.

Phone Number C.

Date of Birth
-5-
d. Driver's License/State IdentificationCard Number:

Issued by which State:

C Driver' s License Identification Card
Expiration Date:_

2. Name, telephoneandaddressto whichclaimantdesiresnoticesto besent, if other than above:

3. Occurrence or event from which the claim arises:
a. Date of occurrence 0 4- 19-" v 913
b. Time of occurrence 3 ti0 owr)
C. Place of occurrence ( Exact and specific location)
ree Ck Y"J & e 0`- ' Y-ea. C n
d. How and under what circumstances did damageor injury occur? Specify theparticularoccurrence, event, actor omissionyouclaimcausedthe injuryor damage (useadditional ,paperif necessary)._
I
1- t ( C?sr c ty lh
Or le S YGeN CJ CAM GCC'
v C rn a` t n r r r ok
c \ 0 C a•.S V, c 0. S O Ve r CL Vy'a C a-- C,. J ej o' le Pnks e. . What articularactionbytheCity, or itsemployes, causedtheallegeddot'"` damage or injury?
e
rJGS I rt' C
ro
-6-

4. A general description of the indebtedness,
obligation, injury, damage or loss
incurredsofar as it maybe knownat thetimeof presentationof the claim. If
there were no injuries, state " no injuries".
nor (\ r:( iht are C d( CJIYri} S
C)G

5. Givethename(s) oftheCityemployee(s) causingthedamageor injury:

M
e011Y 0, rkYN a ahrj AInvre are " AIAM, CrM! oGA30"

6. Name and addressof any other person injured:

7. Name and addressof the owner of any damagedproperty:

8. Damages Claimed:
a. Amount claimed as of this date:
b. Estimate amount of future costs: $ 3, 0c)0, 00
C. Total amount claimed: $ - 3, 0 D o . w
d. Basis for computation of amounts claimed. Include copies of all bills, invoices, estimates, etc.:
-7-
J
I"M
Namesand addresses of all witnesses, hospitals, doctors, etc. a.
b.

C.
d.
e.

Anyadditionalinformationwhichmightbehelpfulinconsideringthisclaim:

GC' iG1 CT-
WARNING: IT IS A CRIMINALOFFENSETO FILE A FALSE CLAIM PENAL CODE S72• INSURANCE CODE S556.1.

I havereadthemattersandstatementsmadein theaboveclaimandI knowthe sameto betrueof myownknowledge, exceptasto thosemattersstatedupon information or belief as to such matters I believethe same to be true. I certify underpenaltyof perjurythattheforegoingis trueandcorrect.

Signed at:

City and State
Date: ©' - O 1- -) o ,) 3
Signatu. c laimant
v,
Printed name of person signing above
-8-
April 30 2023
On4/18/2023atapproximately3:40AMon31dAvebetweenVictoriaandLankershimAve. Iwasonmy wayhomefromworkwhenIencounteredasemi -truckontheroadweavinginandoutofthelanes. His weavingcaughtmyattentionasIdidnotknowifthedriverwasundertheinfluence, soIswitchedtothe rightlane. AssoonasswitchedlanesIsawatallroadworkconelayinginthestreet. Regrettably, Iwas unabletoavoidtheconeasitcausedextensivedamagetomycar. Iheardanoiseinmycarandparked attheArcogasstationon5thandPalmAve. andIsawtheplasticunderthebrokenbumperandalittle watercomingoutbutsincetherewaslittlerain, Ididn'tpaymuchattentionandwenthomeslowly. itdamagedmycar'sradiatoranditsbracket, thea/ccondenserandseveralotherpartsdetailedinthe attachedclaimreportfrommyinsurerGeico. Myhusbandwentoutaround9amtovisuallyinspectthe carandremovedsomeofthebrokenplasticfromtheundercarriagecoverandmentionedthathewould takethecartothemechanicwhenhehadtheopportunity. IdidnotworktheweekofApril18toApril 24, 2023, mycarremainedparkeduntilSaturdayApril22, 2023, whenImovedittotakemytwokidsfor icecreamclosetothehouse. Onmywayhomeitturnedonasensorand, onthescreen, itshowedthe carheatingalert, Iwasabletoparkapproximately4blocksbeforemyhouseandwehadtowalkhome.

OnMondaymyhusbandcalledthemechanicandthetowtrucktocheckthecar. Thatafternoonon Monday242023themechanicreportedthecriticalsituationofthecar.

ThemechanicsuggestedwetakethecartoaBodyshopbecauseitneededtoberepairedmore thoroughly.

AtthatpointmyhusbandfiledaclaimwithourinsurancecompanyGeico.

OnTuesdayApril25thIworkedparttimetorequestatowtruckandmoveitbacktoaBodyshopwhere theinsurancecompanycheckeditonApril27th, 2023, andintheafternoontheysentthesummaryand therepaircostwhichincludesa $ 1,000.00deductiblewhichIhavetopayoutofpocket.

Ididnotworkfortwoweeksduetohealthreasons, andthishascausedmefinancialstress. Ireturned toworkonApril25, 2023, andI hadto usemyhusband'scarleavinghimwithoutacar.

Sincetheroadworkistheresponsibilityofthecity, I'dlikeyoutohelpme, compensatemeforthe damageyourroadworkconecausedtomycar. Thankyouinadvanceforyourpromptresponsetothis matter.

Sincerely,
Araceli Fuent
-9-

GEICOGENERALINSURANCECOMPANY
GEICO San Diego
Request a supplement at partners. geico. com
PO Box 509060
San Diego, CA 92150 Claim #:

Phone: ( 951) 317- 1525 Workfile ID: 10ad268e
Estimate of Record
WrittenBy: REBECCASYKES, 4/27/20232:58: 52PM
Adjuster: Sykes, Rebecca
Insured: Jose Ojeda Owner Policy #: Claim #:

Type of Loss: Collision Date of Loss: 04/ 17/ 2023 03: 40 AM Days to Repair: 6 Point of Impact: 12 Front Deductible: 1000. 00
Owner ( Insured): Inspection Location: Repair Facility:

Jose Ojeda Jay&# 39s shop jays auto body
27200 3rd St 27200 3RD STREET
Highland, CA 92346-4203 highland, CA 92346
Field

VEHICLE
2016MAZDCx-5TouringAutomaticFWD2016.54DUTV4-2.5LGasolineGasolineDirectInjectionBlueReflexMica VIN:

License:

State: CA
Production Date: 03/ 2016 Interior Color: Black
Odometer: 121920 Exterior Color: Blue Reflex Mica
Condition:

TRANSMISSION Intermittent Wipers Auxiliary Audio Connection Cloth Seats Automatic Transmission Tilt Wheel Premium Radio Bucket Seats POWER Cruise Control SAFETY Reclining/ Lounge Seats
Power Steering Rear Defogger Drivers Side Air Bag Heated Seats Power Brakes Keyless Entry Passenger Air Bag WHEELS
Power Windows Steering Wheel Touch Controls Anti - Lock Brakes ( 4) Aluminum/ Alloy Wheels Power Locks Rear Window Wiper 4 Wheel Disc Brakes PAINT Power Mirrors Telescopic Wheel Traction Control Clear Coat Paint Power Driver Seat Navigation System Stability Control OTHER DECOR Backup Camera Front Side Impact Air Bags Fog Lamps Dual Mirrors RADIO Head/ Curtain Air Bags Rear Spoiler
Privacy Glass AM Radio Hands Free Device Signal Integrated Mirrors Console/ Storage FM Radio Blind Spot Detection TRUCK
Overhead Console Stereo ROOF Power Trunk/ Liftgate
CONVENIENCE Search/ Seek Electric Glass Sunroof
Air Conditioning CD Player SEATS
4/ 27/ 2023 2: 58: 52 PM 436588 1 1.9.01.09190 Page 1
-10-
Claim #:

Workfile ID:

Estimate of Record
2016MAZDCX-5TouringAutomaticFWD2016.54DUTV4-2.51- Gasoline GasolineDirectInjectionBlueReflexMica Description Part Number QtY Extended
Line Oper
Price $
1 FRONT BUMPER & GRILLE
2 O/ H front bumper
3 Repl Non OEM CAPA Bumper cover SHE3478A- 87Q- 0 1 184. 61 NOTE: lowergrille part of bumperoneassembly
Timeincludesdisconnect/reconnectwheelopeningmolding.
4 Add for Clear Coat
5 R& I Absorber KD5350111
6 R&I Impact bar KD5350070
7 R&I RT Bezel w/ o fog lamp KD455OC11
8 R&I LT Bezel w/ o fog lamp KD455OC21
9 Repl Lower panel KD53500SOA 1 109. 96
NOTE: napdoesntdeliverto shoplocation
10 RADIATOR SUPPORT
11 Repl USED Radiator support w/ o 230821E i 350. 40
adaptive cruise + 20%
12 Repl Non OEM Support plate MA1225144 1 30. 23
13 Repl Non OEM Under cover MA1228117 1 77. OD
14 Repl Non OEM Splash shield MA1228118 1 97. 00
15 COOLING
16 Repl Non OEM Radiator ATMCU13317 1 171. 19 m
17 AIR CONDITIONER & HEATER
18 Repi Non OEM Condenser assy 7- 4189 ( DMRD) 1 145. 57 m 19 Refrigerant recovery
m
20 Evacuate & recharge
m
21 MISCELLANEOUS OPERATIONS
22 FLEX ADDITIVE 1 5. 00
23 AGREEMENT REACHED
1 24 OTHER CHARGES
25 E. P. C.
1 3. 00
SUBTOTALS 1, 173. 96
NOTES
Prior Damage Notes:
none seen
10ad268e
Labor Paint

2. 4
Ind. 2. 8

1. 1
Incl.

1. 6
Ind.

Incl.

Incl.
5_5
Incl.

Incl.

0. 3
Ind.

Incl.

0.4 M

1. 4 M

11. 6 3.9
4/ 27/ 2023 2: 58: 52 PM 436588 1 1.9.01.09190

Page 2 ends

-11-
Claim #:

Workfile ID:

Estimate of Record
2016MAZDCX-5TouringAutomaticFWD2016.54DUTV4-2.51- GasolineGasolineDirectInjectionBlueReflexMica 10ad268e

ESTIMATE TOTALS
Basis Rate Cost $
Category
1, 170. 96
Parts
Body Labor

9. 8 hrs @ 64. 50 / hr 632. 10
Paint Labor

3. 9 hrs @ 64. 50 / hr 251. 55
Mechanical Labor

1. 8 hrs @ 13. 38 / hr 24. 08
Paint Supplies

3. 9 hrs @ 35. 30 / hr 137. 67

3. 00
Other Charges
2, 219. 36
Subtotal
Sales Tax 1,308. 63 @ 7. 7500 % 101. 42
Total Cost of Repairs
2, 320. 78
1,000. 00
Deductible
1, 000. 00
Total Adjustments
Net Cost of Repairs
1, 320. 78
This is not an authorization to repair.

AllGEICOcustomershavetherightto havetheirvehiclerepairedintheshopoftheirchoice.

NoSupplementwillbehonoredunlessauthorizedbyGEICO.

NOTICE: Vehiclesconstructedofspecialmetalsmayrequiretheuseofspecializedweldingandbondingequipment.

Propermeasuringandstructuralrepairsystemsarerequiredontoday'svehicletoaccuratelyaccomplishvehicle repairs. Makesureyourshophasthe properequipmentto repairyourvehicle.

ALTERNATEPARTSDISCLAIMER:

IFAQUALITYREPLACEMENTPART (A/M, LKQ, RECONDOROPTOEM) APPEARSONTHISESTIMATE, ITINDICATESTHATTHISESTIMATEHASBEENPREPAREDBASEDONTHEUSEOFONEORMORECRASHPARTSSUPPLIEDBYASOURCEOTHERTHANTHEMANUFACTUREROFYOURMOTORVEHICLE. GUARANTEES, IFANY, APPLICABLETO

THESEREPLACEMENTCRASHPARTSAREPROVIDEDBYTHEPARTMANUFACTURERORDISTRIBUTORRATHER THANBYTHEMANUFACTUREROFYOURVEHICLE.

INADDITIONTOANYSUCHGUARANTEES, GEICOPROVIDESTHEFOLLOWING:

OWNERLIMITED GUARANTEE**** WEGUARANTEETHATALLQUALITYREPLACEMENTBODYPARTS (PARTS

NOTMANUFACTUREDBYTHEMANUFACTURER) IDENTIFIEDONYOURESTIMATE, AREFREEOFDEFECTSIN - MATERIALANDWORKMANSHIPANDMEETGENERALLYACCEPTEDINDUSTRYSTANDARDS. THISPARTSAND LABORGUARANTEEWILLBEINEFFECTFORASLONGASYOUOWNTHEVEHICLEDESCRIBEDINTHEESTIMATE.

THISGUARANTEECOVERSTHECOSTOFTHEPART, LABORTOINSTALL, ANDINCIDENTALSSUCHASPAINTAND MATERIALSANDISSPECIFICALLYLIMITEDTOTHOSEITEMS. THISGUARANTEEDOESNOTCOVERLOSSOR DAMAGETHATISUNRELATEDTODEFECTSINTHEQUALITYREPLACEMENTPARTS. THISISNOTTRANSFERABLE.

IFANYQUALITYREPLACEMENTPARTSAREDEFECTIVEINEITHERMATERIALORWORKMANSHIP, CONTACTYOUR LOCAL GEICO REPRESENTATIVE.
4/ 27/ 2023 2: 58: 52 PM 436588 1 1.9.01.09190

Page 3 ends

-12-
Y
Claim #:

Workfile ID: 10ad268e
Estimate of Record
2016MAZE) CX-5TouringAutomaticFWD2016.54DUTV4- 2.5LGasolineGasolineDirectInjectionBlueReflexMica

ALTERNATE PARTS SUPPLIERS
Line Supplier Description
Price
3 Meyer Distributing SHE3478A- 87Q- 0 184. 61
6286 S Apache Rd Non OEM CAPA Bumper cover
Golden Valley AZ 86413 Quote: 1511479303
800) 345- 9487 Expires: 05/ 03/ 23
11 Allied Auto Salvage - Team PRP 230821B 292. 00
Sales Number USEDRadiatorsupportw/o adaptivecruise +20% 1926 Spruce Street RADIATOR SUPPORT- SUV
Riverside CA 92507
951) 784- 0057
12 Metro Distributors Inc. MA1225144 30. 23
Parts Parts Non OEM Support plate
2800 E La Cadena Dr.

Riverside CA 92507
951) 682- 1025
13 KEYSTONE-FONTANA, CA MA1228117

77. 00
15895 VALLEY BLVD Non OEM Under cover
FONTANA CA 92335 Quote: 1703139987
800) 421- 7866 Expires: 06/ 10/ 23
14 KEYSTONE- FONTANA, CA MA1228118

97. 00
15895 VALLEY BLVD Non OEM Splash shield
FONTANA CA 92335 Quote: 1703139987
800) 421- 7666 Expires: 06/ 10/ 23
16 NAPA ATMCU13317
171. 19
Customer Service Non OEM Radiator
2999 CIRCLE 75 PARKWAY
ATLANTA GA 30339
833) 627- 2265
18 AUTOZONE # 2851 7- 4189 ( DMRD) 145. 57
27292 Baseline Ave Non OEM Condenser assy
Highland CA 92346 Quote: 2US236093182756
909) 862- 3677 Expires: 05/ 26/ 23
4/ 27/ 2023 2: 58: 52 PM 436588 1 1.9.01.09190

Page 7 ends

-13-
ry
T,
1 t ;.
r
-14-

STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph Hughes, City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
Chuck Dantuono, Director of Administrator Services/ City Treasurer Shawna Bryant, George Hills Company, Claims Adjuster
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Claim Consideration — Amit Anand
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.

BACKGROUND: The Claim was received in the City Clerk's Office on May 8, 2023. It was then sentto the City's claimadjuster, GeorgeHillsCompany, who is recommendingthe claimbe rejected.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No. A
File No.

City Clerk City Man er
-1-
ITT
Akn[ T -

GEORGE HILLS
Our minds over your motters
May 16, 2023
Betty Hughes
City of Highland
RE: Client: City of Highland
Claim Number: GHCO057638
Date of Loss: 02/ 06/ 2023
Claimant: MercuryInsuranceasSubrogeeof Amit Anand
Dear Ms. Hughes:

We havereviewedthe abovecaptionedclaimandrequestthat youtakethe actionindicatedbelow:

Please issue a non jurisdictional rejection to commence the statute of limitations.

Pleaseprovide us with a copy of the notice once sent.

Shouldyouhaveanyquestions, pleasefeelfreeto contacttheundersigned.

Kindest Regards,
George Hills Company, Inc.

S6awna ? Tant
Shawna Bryant
Claims Adjuster
Direct Dial: ( 916) 352- 7799
Email: Shawna. bryant@georgehills. com
-2-
aoev
City of
HIG14LANDOp HIGH
Inc. 1987
May 9, 2023
Patti Schneiders
Claims Processor
Rancho Cordova Office
PO Box 278
Rancho Cordova, CA 95741
Re: Claimant( s): Mercury Insurance a/ s/o Amit Anand
Incident Date: February 6, 2023
Dear Patti:

Enclosedisacopyof aClaimreceivedandfiled inthe Officeofthe CityClerkon May8, 2023, by the above referenced claimant( s). Note: The location stated in the claim indicates the incident occurred in the City of San Bernardino. I attached a vicinity map for reference. Please review and advise this office on the appropriate action to be taken. This item will be tentatively scheduled for the City Council regular meeting of Tuesday, June 13, 2023, pending your recommendation. All correspondencewill be required from GeorgeHills no later than June2.

Ifyouhaveanyquestions, pleasecontactChuckDantuonoat (909) 864-6861, ext. 224ormyself at ext. 226.

Sincerely,
Betty Hughes, MMC
City Clerk
cc: Joseph Hughes, City Manager
Chuck Dantuono, Director of Administrative Services
Maricela Marroquin, City Attorney
gh mercury ins anand Itr
Mayor Mayor Pro Tern City Council City Council City Council City Manager Larry McCallon Penny Lilburn Jesse Chavez - Cordova Anaeli Solano John P. Timmer Joseph A. Hughes 27215 Base Line • Highland, CA 92346
Tel: 909. 864. 6861 • Fax: 909. 862. 3180 • www. cityofhighland. org C? -3-
City of Highland
Vicinity Map
Theblueshadingisinthe Cityof SanBernardinoandthe greenshadingisinthe Cityof Highland. sftm
Ab
ter :

I
L,
-4-
0 A4MERCURYAl INSURANCE
May 4, 2023

CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND, CA 92346
RE: OUR INSURED:

OUR CLAIM NUMBER:

DATE OF LOSS:

DEAR CITY CLERK, CITY OF HIGHLAND:

MAY 0 8 2Ul3
CiTY CIFKGHLA' ND

ARCHANA ANAND
CAPA- 02061758
FEBRUARY 6, 2023
P. O. Box 10730
Santa Ana, CA 92711- 0730
Wehaveobtainedinformationsuggestingthatthedamagesincurredfromthe above -referencedlosswerecausedbyyour insured' s negligence.

Enclosedforyourreview, pleasefindcopiesofoursupportingdocumentation. Thebreakdownofourpaymentsisasfollows:

Initial Repairs 3, 072. 42
Deductible 500. 00
Supplements
Rental Expense 810. 00
Out of Pocket Expense 65. 57
Other Tow 213. 00
Salvage
VLF, if applicable
Total 4, 660. 99
Total Amount Due 4, 660. 99
Other:

Pleasereviewfor payment. Pleaseaddressthe outof pocketrentalof $65.57directlywithmyinsured.

Ifwereceiveapaymentthatislessthantheamountshownabove, itwillbeprocessedandappliedasapartialpaymentonly.

Thiswillnotindicateanyacceptanceofliabilityoragreementtocompromisetheclaimamount. Notethat "Fullorfinal settlement" orsimilarwording, whetheronthepaymentitselforonaccompanyingcorrespondence, doesnotfunctionasa release.

Shouldyouhaveanyquestionsorneedadditionalinformation, pleasedonothesitatetocontactme. Thankyouforyour cooperation.

Sincerely,
Mercury Insurance Company
Claims Department
888- 917- 6372
Encl.

C21 04/ 2021
-5-
RECEIVED Do not write in this space.

For office use only:

MAY - 8 20Z3
Received:

CITY OF HIGHLAND
CITY CLERK By:

Mail In person

CLAIM AGAINST THE CITY OF HIGHLAND
For damages to persons or personal property)
A claim must be filed with the City Clerk within 180 days after which the incident or event occurred. Be sure your claim is against the City of Highland and not another public entity. Where space is insufficient, please use additional paper and identify informationbyparagraphnumber. Completedclaimsmustbe mailedor deliveredto:

CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72; INSURANCE CODE S556. 1.

NOTICE: PER GOVERNMENT CODE SECTION 910.4, THIS FORM MUST BE USED IN ORDER TO COMPLY WITH SECTIONS 910 AND 910.2 OF
THE GOVERNMENT CODE.

TO THE HONORABLE MAYOR AND CITY COUNCIL OF THE CITY OF HIGHLAND:

The undersigned respectfully submits the following claim and information relative to damage to persons and/or personal property:

NameofClaimantMercuryInsuranceassubrogeeofAmitAnand
a. Complete Address of Claimant, including City, State and Zip Code:

PO Box 10730, Santa Ana, CA 92711
b. Phone Number
C. Date of Birth
-6-
d. Driver' s License/ State Identification Card Number:

IssuedbywhichState: CA
X Driver' s License Identification Card
Expiration Date:

2. Name, telephone and address to which claimant desires notices to be sent, if other than above:

3. Occurrence or event from which the claim arises:
a. Date of occurrence 02/06/2023
b. Time of occurrence 6: 30 PM
C. Place of occurrence ( Exact and specific location)
3rd St, just before turning right onto Alabama, in the far right lane.

Redlands, CA
d. How and under what circumstances did damage or injury occur? Specify the particularoccurrence, event, act or omissionyou claim causedthe injury or damage (use additional paper if necessary).

While driving on city road, our insured struck a pothole in road.

Pothole caused damages to vehicle.
e. What particularactionby the City, or its employees, causedthe alleged damage or injury?
Citypotholecauseddamages. Roadnotproperlymaintained.
-7-

4. A general descriptionof the indebtedness, obligation, injury, damageor loss incurred so far as it may be known at the time of presentation of the claim. If there were no injuries, state " no injuries".

Damages to 2019 Tesla Model 3. Damages are to passenger side tires and rims

5. Give the name(s) of the City employee(s) causing the damage or injury:

N/A. City pothole caused damages.

6. Name and address of any other person injured:

7. Name and address of the owner of any damaged property:

ARCHANA ANAND, 4921 EmbassyWay, Cypress, CA 90630

8. Damages Claimed:
a. Amount claimed as of this date: $ 4, 660. 99
b. Estimate amount of future costs: $
C. Total amount claimed: $ 4, 660. 99
d. Basis for computation of amounts claimed. Include copies of all bills, invoices, estimates, etc.:

Estimate, photos, rental, tow and proof of payment
-8-

9. Names and addresses of all witnesses, hospitals, doctors, etc. a.
b.

C.
d.
e.

10. Any additional informationwhich might be helpful in considering this claim:

Mercury file # CAPA- 02061758
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72: INSURANCE CODE S556. 1.

I have read the matters and statements made in the above claim and 1know the same to be true of my own knowledge, except as to those matters stated upon information or belief as to such matters I believe the same to be true. I certify under penalty of perjury that the foregoing is true and correct.

Signed at: Newburgh, IN
City and State
Date: 05/ 04/ 2023
iisraa. arL 6a. ic, n9aac csue
Signature of Claimant
Tiffany Pinnell
Printed name of person signing above
-9-
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4MIM MERCURY INSURANCE SERVICES
Bill To: MER32CC

MERCURY INSURANCE SERVICES
ATTN: UNIT . RENTAL
PO BOX 1150
BREA, CA 928221150
RENTER INFORMATION:

Renter: ANAND, AMIT
Address:

Home Phone:

Office Phone:

RENTAL INFORMATION:

Rental Branch Location:

ENTERPRISE RENT- A- CAR( 3262)
229 SOUTH E STREET
SAN BERNARDINO, CA 924012008
ADDITIONAL CLAIM INFORMATION:

Claim Number:

Claim Type: Insured
Vehicle Condition: Non - Driveable
Date Of Loss: 02/ 06/ 2023
Insured Name:

Owner' s Vehicle: 2019 OTHERITESLA
Department Code:

Branch/ Unit#: 0031
Policy Max Date:

Best Contact #:

Claimant # for Payment:

Date Escalated:

Application: GWCC
CARS Shop Type: No
Repair Facility:

PICASSO AUTO BODY
RIVERSIDE, CA 925041027
951) 509- 9014
Rental Company:

Invoice:

Alternate Invoice
Number.

Enterprise Rent- A- Car
3262D8VJJ5M
8VJJ5M
RENTAL DETAIL:

Rental Period: 02/ 09/ 2023 to 03/ 07/ 2023 ( 27 days)
Billed Period: 02/ 09/ 2023 to 03/ 07/ 2023 ( 27 days)
Description Quantity Rate Amount
TIME & DISTANCE 27 29. 24 789. 48
VEHICLE LICENSE 27 0. 63 17. 01

RECOVERY FEE
SALES TAX 1 8. 75% 69. 08
Total Charges: 875. 57
Less Amount Received: 65. 57
Total Amount Due: 810. 00
VEHICLES RENTED:

Effective Date ITime Year Make IModel
02/ 09/ 2023 12: 34 PM 12021 ITOYO, 1COR0
VIN
Rental Invoice
1884
Please Retum This Portion with Remittance
Make Payment To: Total Charges: $ 875. 57
ENTERPRISE RENT- 4-CAR ( V3BD) Less Amount Received: $ 65. 57 PO BOX 840086 Total Amount Due........... $ 810. 00
KANSAS CITY, MO 641840086 Please Include on your Check:

Federal ID: 43- 0724835 Invoice: 3262D8VJJ5M
-11-
Case Number:

InvoiceNumber: 4584164
Invoice Date: 02/1312023s-`. i ) ProducerCode: 79023
E
r VIN: Desc: 2019
MODEL3
WA Mileage Name Vehicle IdentificationNumber) I ( Vehicle Year Model Color)
0AMITANANDTaskId
4584164 Incident Type
LDR Provider Name
D& A Towing
Provider ID 149405PurchaseOrder
9250023 Disablement 1
Impound Business Name
other DisablementAddress Location where vehicle
is disabled)
775 E 9TH ST. SAN BERNARDINO, CA92410Tow To Address Destinationwhere vehicle is towed
to) 7373 ORANGEWOODDR. RIVERSIDE, CA 92504 Drop Off Delivery DateMme2/ 13120232: 54: OOPM ImpoundReason MilesTo Scene
Unloaded driving
miles) 6 Miles
To Scene to drop
off Loadeddriving miles) 19 Service
DescriptionActual service type
performed in
Townet system Light Duty RecoveryITEMIZEDCHARGES DispatchFee 0. 00 Task
LM Fee Loadedmile
fee 0. 00
Task UM Fee Unloadedmile
fee 0. 00
Task DM Fee Deadheadmile
fee 0. 00
Task Fuel Surcharge Fee0.
00 Task Hook Fee 0. 00
ImpoundFee Breakup InitialTow

0. 00 Cleanup
Fee 0. 00 Yard
Fee WOO DoiliesFee

0. 00 Title
Fee 0. 00 Admin
Fee 0. 00 Labor
Fee 0. 00Extra
Miles Fee 0. 00
WinchingFee 0. 00Other
Fees 120.
00 Benifits
Over Miles 10. 00
Storage Fee Sum of storage
per day
timesDaysin storage0. 00 StoragePerDay 0. 00
Days In Storage
0 Service
Fee $ 83.00 Task
Amount Total amountfor
the Task
Id $ 213. 00 TotalBilled Amount Total of
Task Amounts in
a CaselD $213. 00 THANKYOUFOR YOURBUSINESS
-12-

MERCURY INSURANCE COMPANY
11000 EUCALYPTUS ST, RANCHO CUCAMONGA, CA 91729
Office: ( 866) 539- 2063
EMAIL ALL SUPPLEMENTS TO MYATTENTION MMOLTZ@MERCURYINSURANCE. COM rtt++## rt## tt# tt## rt+* t## t#* rttt+ rt### t#* rttt# rt#*#++ rt+*####*# rtrt# rt+ rt# rt**#++ rtrtrtt

NOSUPPLEMENTS WILL BEHONORED WITHOUT PRIOR INSPECTION OR APPROVAL CALL FILEADJUSTER TO CONFIRM COVERAGE******************** Owner Insured

AMITANAND ARCHANA ANAND

M ERCU RY INSURANCE GROUP
Loss Type Claim Number
Collision
Deductible Reported Date
500. 00 - Not Waived 02/ 08/ 2023
Inspection Date Repair Facility
2/ 15/ 2023 PICASSO AUTO BODY
7373 ORANGEWOOD DR
RIVERSIDE, CA 92504- 1027
951) 509- 9014 ( Work)
Estimate ID
12915985
Original
Claim Number
Appraiser
Merrill Moltz
909) 772- 9674 ( Work)
mmoltz@mercuryinsurarxe. com
Classification
Field
Policy Number Adjuster
Shody Lytle
888) 917- 6372+ 21568 ( Wor
k)
Loss Date Inspection Site
02/ 06/ 2023 PICASSO AUTO BODY
7373 ORANGEWOOD DR
RIVERSIDE, CA 92504- 1027
951) 509- 9014 ( Work)
2019TeslaModel 3 LongRange4 DoorSedanElectricAuto TransRWD Exterior Color Interior Color License
black black
Condition
Fair
Mitchell Service Code
912060
C— tern, ' ver3•>.
2/ 15/ 2023 Mitchel l Estimating 22. 4
11: 35AM OEM FEB 23 V
Drivable
No
Odometer
100986
Mitchell Cloud EstimatingTM
Copyright 1994- 2023 Mitchell International, Inc.

All Rights Reserved
VIN
Production Date
03/ 2019
Paced,, pr"' Pate 1 of
2/ 15/ 2023 MERC STANDARD INSTESLA
11: 35 AM
Prc+ a rv. J-,

3. 0
-13-
Primary Point of Impact
Undercarriage ( 21)
Prior Damage Notes
Hood and windshield.

Options
Air Conditioning Alum/ Allay Wheels AM - FM Stereo
Automatic Headlights Auxiliary Input Biuetooth Wireless Connectivity
Driver Seat With Power Driver - Front Air Bag Dual A/ C Lumbar Support
Electronic Parking Aid Electronic Stability Control Exterior Memory Mirrors Front Heated Seats Front Seats With Power Genuine Wood Trim Lumbar Support
Interior Automatic Left -Curtain Air Bag ManuaiSunroof
Day/ Night Or
Electrochromatic Mirror
Anti - Lock Brake Sys. ( ABS) Auto Air Condition
Cruise Control Daytime Running Lights
Dual Sunroof Electric Defogger
First Row Bucket Seat Fog Lights
Heated Mirror Heated Seats
Memory Seats MP3 Player
Navigation Sys. Passenger - Front Air Bag Power Door locks Power Driver Seat Power Folding Exterior Mirrors
Power Passenger Seat Power Remote Mirror Power Steering Power Windows Premium Sound Sys.

Rear Bench Seat Rearview Camera Remote Decked Or Tailgate Second Row Side Airbag With Side Airbags Release Head Protection
Side Blind Zone Alert Skid Plate Smart Key System Steering Wheel Mounted Theft Deterrent Sys.

Audio Control
Tilt Steering Wheel Tire Pressure Monitoring Traction ControVElectronic Trip Computer Universal Garage Door System Opener
ARCHANA ANAND 2019 Tesla Model 3 Long Range
Parts Profile Parts Profile Version
BREAAQRP 42- 0

LABOR PART
Line # Description Operation Type Total Units Type Number Qty Total Price Tax Wheel
10 201863 Alloy Wheel Remove / Body 0. 3 Recored 1 349. 00" Replace
11 900501 it front wheel Kustom
Bumpers. Steve 760- 413-
0888
7 201863 Allay Wheel Remove / Body 0. 3 New 11234267- 00- 1 475. 00" Yes Replace A]
8 900510 Line Markup 25. 0% 118. 75
9 900501 rt frortt wheel
4 201863 Alloy Wheel Remove / Body 0. 3 New 11234267- 00- 1 475. 00' Yes Replace A]
s 900510 Line Markup 25. 0% 118. 75
6 900501 rt rear wheel
1 201863 Allay Wheel Remove / Body 0. 3 New 1234267- 00- 1 475. 00" Yes Replace A]
2 900510 Line Markup 25. 0% 118. 75
3 900501 it rear wheel
Special / Manual Entry
12 900500 WHEEL ALIGNMENT-- 4 Remove/ Mechanical' INC" Sublet 1 125. 00" WHEELS Replace
13 900510 Line Markup 25. 0%

31. 25
c,. nminda
2/ 15/ 2023
ry,
Mitchell Estlmating22. 4
Mitchell CloudEstimating
Copyright 1994- 2023 Mitchell International, Inc.
c,:, 0, rd, e
MEP'djkv' jRC

STANDARD
vrv.

INS
Paget of5
TESIA
11: 35AM OEM FEB23V All Rights Reserved
11: 35 ML35 AM

3.03.0 -14-
Line # Description
14 900500 MOUNT & BALANCE
15 900501 all 4 wheels and tires
16 900500 Pre Scans
LABOR
Operation Type Total Units
Repair Mechanical' INC'
Additional Mechanicar 0. 5'
Labor
PART _
Type Number Qty Total Price Tax
Sublet 1 $ 120. 00'
Sublet Sublet 1 INC'
Tires
17 900500 Continental Remove / Mechanical INC" Aftermarket 15573370000 1 $ 276. 23 Yes ExtremeContact DWS06 Replace New
Plus 275/ 30ZR20 Y
is 900510 Line Markup 25. 0%

69. 06
19 900506 Continental Part 69. 06
ExtremeContact DWS06 Betterment
Plus 275/ 30ZR20 Y 20. 00%
20 900501 it rear tire wear 8/ 32
21 900500 Continental Remove / Mechanical INC' Aftermarket 15573370000 1 $ 276. 23 Yes ExtremeContact DWS06 Replace New
Plus 275/ 30ZR20 Y
22 900510 Line Markup 25. 0%

69. 06
23 900506 Continental Part 69. 06
ExtremeContact DWS06 Betterment
Plus 275/ 30ZR20 Y 20. 00%
24 900501 rt rear tire 8/ 32 tire wear
25 900500 Nitto Motivo 245/ 35ZR20 Remove / Mechanical INC' Aftermarket 210420 1 $ 179. 62 Yes W Replace New
26 900510 Line Markup 25. 0% 44. 91
27 900501 rt front tire 11/ 32 no
betterment applied.

Judgment Item C Included in Clear Coat Calculation
T Included in Two Tone Calculation A Included in Clear Coat and Two Tone Calculation f Labor Note Applies r CEG R& R Time Used for this Labor Operation d Discontinued by Manufacturer Verify the part number and price before ordering Disclaimer: Thisestimatehasbeenpreparedbasedontheuseofcrashpartssuppliedbyasourceotherthanthe manufacturerofyourmotorvehicle. Anywarrantiesapplicabletothesereplacementpartsareprovidedbythe manufactureror distributor of the parts, rather than bythe original manufacturerof your vehicle.

Disclaimer. Recycledpartpricingmayrepresenteitheractualpricing (thepriceatwhichtherecycleriswillingtosellthe partforinitsexistingcondition) orundamagedpricing (thepriceatwhichtherecyclerwouldsellthepartif itwasin undamaged condition). If you are unsure, please contact the automotive recycler.

Estimate Totals
Labor Units Rate Sublet Add' I Amount Totals
Body Labor 1. 2 $ 65. 00 $ 78.00
Mechanical Labor 0. 5 $ 150. 00 $ 120. 00 $ 195. 00
Total Labor 1. 7 $ 120. 00 $ 273. 00
Taxable $ 0. 00
Tax 0. 0000% $ 0. 00
Non - Taxable $ 273. 00
Labor Total $ 273. 00
Parts Amount
Taxable Parts $ 2, 157. 08 $ 2, 157. 08
PktC_Mt. co v=. z: Mitchell CloudEstimating"M 2115/2023 MERC STANDARD INSTESLA Mark Page 3 of5
2/ 15/ 2023 Mitchell Estimating22. 4 Copyright 1994- 2023 Mitchell International, Inc. 1: 351 11: 35AM OEMFEB23V
1:35AM
All Rights Reserved 3.0
-15-
Estimate Totals
Parts Adjustments 570. 53
Tax 8, 7500% 235. 93
Non - Taxable 474. 00
Parts Total 3, 437. 54
Costs Amount
Other Additional Costs 0. 00 0. 00
Paint Materials 0. 00 0. 00
Taxable 0. 00
Tax 8. 7500% 0. 00
Non - Taxable 0. 00
Costs Total 0. 00
Gross Totals Amount
Gross Total 3, 710. 54 3, 710. 54
Taxable 2, 696. 36
Tax 235. 93
Non - Taxable 778. 25
Gross Total 3, 710. 54
Adjustments Amount
Betterment 138. 12 138. 12
Deductible 500. 00 500. 00
Total Customer 638. 12
Responsibility
Net Estimate Total 3, 072. 42
PURSUANT TO CALIFORNIA CODE OF REGULATIONS, TITLE 10, CHAPTER 5, SUBCHAPTER 7.5, SECTION 2695.8THE INSURER WARRANTS THAT ANY

NON -ORIGINALEQUIPMENTMANUFACTURERPARTSSPECIFIEDIN THIS ESTIMATE

AREAT LEASTEQUALTO THEORIGINALEQUIPMENTMANUFACTURERPARTSIN

TERMS OF KIND, QUALITY, SAFETY, FIT AND PERFORMANCE'

THIS ESTIMATEMAY HAVEBEENPREPAREDBASEDONTHEUSEOFCRASHPARTS

SUPPLIEDBYASOURCEOTHERTHAN THE MANUFACTUREROFYOURMOTORVEHICLE, THISMAY INCLUDE OEMDISCOUNT(OEMD) PARTS, OFWHICHMERCURYONLYUSESNON -BLEMISHEDNEWPARTS. ANY

WARRANTIESAPPLICABLETOTHESEREPLACEMENTPARTSAREPROVIDEDBYTHEDISTRIBUTOROFTHE PARTS, RATHERTHANBYTHEORIGINALMANUFACTUREROFYOURVEHICLE. OEMPARTSSUPPLIEDBYTHE ORIGINAL MANUFACTURER WILL BEWARRANTIED BYSUCH.

THIS ISNOTAN AUTHORIZATIONTO REPAIR. THEUNDERSIGNEDREPAIR

FACILITYAGREES TO REPAIR THIS VEHICLE USING INDUSTRYACCEPTED

EQUIPMENTANDMETHODS, ANDTOCOMPLETEANDGUARANTEESAFEREPAIRSAT A PRICE OF $ , I NCLUD ING ALL CHARGES. NO SUPPLEMENTS
WILL BEHONORED WITHOUT PRIOR APPROVAL.

SIGNED:

MitchellCloud EstlmatingTM
P , 1' d0" Pmrile Page 4 of5
2/ 15f2023 Mitchel lEstimating22. 4 Copyright 1994- 2023 MitchellInternational, Inc. 11: 35AMMERCSTANDARDINSTESIA 1135
AM OEM FE823_V 11: 35AM Pr aevrs All
RightsReserved3. 0
-16-

IN THE EVENT THAT REPAIRSARE COMMENCED, AND DURING SUCH REPAIRS IT

ISDETERMINED BY MERCURY' STHAT THE VEHICLE ISATOTAL LOSS, THE

UNDERSIGNED SHOP AGREES NOT TO CHARGE STORAGE FEESFROM THE TIMETHE

VEHICLEARRIVES ATTHE SHOP UNTILTHETIMETHAT REPAIRSARE STOPPEDDUE TO MERCURY'S TOTALLOSS DETERMINATION. SIGNED:

PRINTNAME:

Disclaimer:

For yourprotectionCalifornialaw requiresthe followingstatementto appearon thisform. Any personwho knowingly presents false or fraudulentinformationto obtainor amendinsurancecoverageor to makea claimfor thepayment of a lossis guiltyof a crimeand maybesubjectto finesand confinementinstate prison. Estimate Event Log Job
Created2/ 14/202304: 05 PM Estimate
Started 2/ 15/202310: 56 AM Estimate
Printed 2/ 15/202311: 35 AM Estimate
Committed 2/ 15/202311: 35 AM Estimate
Version 0 Mitchell
Cloud Estimatlni;TM `"' F"
0''` Page 5of5 2/
15/2023MitchellEstimating22. 4 Copyright 1994- 2023Mitchelllnternational,Inc 2/ 15/ 2023MERCSTANDARDINSTEStA 11: 35AMOEM
FEB23VAll Rights Reserved 11: 35 AM
PrdkVttva^ 3. 0
-17-
Merrill Moltz
From: Merrill Moltz
Sent: Wednesdav, February 15, 2023 11: 39 AM
To:

Cc: Shody Lytle
Subject: Estimate of damages and FAQ
Attachments: ESTIMATEANAND. pdf
Wednesday, February 15, 2023
RE: Our Insured:

Archana Anand
Our Claim Number:

Date of Loss: 2- 6-
2023
Dear Archana Anand
Your chosen repair facility, and Mercury Insurance Group, have worked together to create the attached vehicle repair estimate. Mercury will promptly issue and send payment, directly to your repairfacility, lessany applicabledeductible. Pleasecontact your repairfacility to discussthe amountof days necessaryfor the repairprocess. They will also need your authorization to begin repairs to the vehicle.

Belowyou will find a list of FrequentlyAskedQuestionswhichwe havesuppliedfor your reference. Pleasedo not hesitate to contact me directly, should you have any further questions regarding the estimate or repairs to your vehicle.

Sincerely,
Mercury Insurance Company
it9" H11k1aP&
Merrill Moltz
Sr. Auto Appraiser
Material Damage Field
Cell Phone: 909- 772- 9674
-18-
f MERCURY

INSURANCE

WE AREONETEAM
1423 S. Cucamonga Ave, Ontario, CA 917611 ( 714) 671- 6700, Ext. 26955 1 (909-772-9674Cell Frequently Asked Questions
Pleasecontact your primary file handler ShodyLytleat 888-263-7287 ext. 21568, who can answeranyof the questions listed below.

Confirming the time frame for my repairs?
Although we canestimate the number of daysto repair, your repair shop is the best sourceto get the most accurateinformation regardingthe time frame. Theywill beableto updateyoushouldmoretime beneededfor parts availability, newly discovereddamages, etc.

Questionsother than those related to the vehicle?
Questions you may have about your claim.

Who will collect any applicable deductible?
Thebodyshopwillrequestthedeductibleamountfromyou. Yourshopshould be able to tell you when they expectfinal payment.

Rental car benefit, or rental car question?
Ifyouarenotyetinarentalvehicle, contactyourprimaryclaimhandlerlisted above. If a rental has already been arranged for you, please contact the 2 -19-
number 800) 987- 6000 and a customer service representative will connect you to yourrentalvehiclespecialist. Pleasehaveyourclaimnumberreadyfor reference.

What if the shopfinds more damagesafter the repairs have started? Theshopwill contact the Mercury appraiserdirectly for another inspection and/ or approval of any additional repair items. The appraiser and/ or the shop will update you regardingany additional items, amounts and labor times needed for the repairs.

Life is defined by moments and moments define us. At Mercury we understand it's the moment that matters. It isn' t just about providing you with great service, it' s about astonishing you the moment you need us; the moment we can make a difference for you and your family. That' s a Mercury Moment, and that' s our promise to you. -20-
Merrill Moltz
From: Mercury ClaimsAppraiser Notification< [email protected]> Sent: Tuesday, February14, 2023 4:02 PM
To: Merrill Moltz
Cc: Lani Fitzpatrick; Amanda C. Alvarado
Subject: Vehicle Inspection Information( C- 68) - Appraiser Notification ( CAPA- 02061758)

MATERIAL DAMAGE ASSIGNMENT
Inspection Email Date: 02/ 14/ 2023
Inspection Date: 02/ 15/ 2023
Insurance Company: Mercury Insurance Company
Appraiser: Merrill Moltz- 013779
Area: 002, SAN DIEGO
Claim Number: CAPA- 02061758
Insured : ARCHANA ANAND
Address
Email :

AM/ PM Pref
Adjuster: Shody Lytle
Adjuster Phone : 888- 917- 6372 x21568
Policy Number:

Loss Date : 02/ 06/ 2023
Date of Notice : Wed Feb 08 17: 17: 32 PST 2023
inspection # : 01
Vehicle # : 001
Loss Description : IV HIT POTHOLE
Description of Damage: PS BOTH TIRES AND REAR RIM
Existing Damage:

Airbag Deployed: No
Vehicle Date Added: 10/ 01/ 2020
Rental Car : $ 30/ Day Max 30 Days
Loan Lease Gap: No
Vehicle Drivable: No
Repair/ Replace Cost : No
Special Equipment:

Assignment Type : Regular
Coverage : Collision
Deductible: $ 500
Limits: $
Actual Cost Value
Stated Value :

Coverage Status : Issue Payment
Payment Type:
-21-
Vehicle to be Inspected
Loss Party: Insured' s loss
Vehicle Description: 2019 TESLA MODEL 3
License Plate:

Vehicle VIN:

Vehicle Color:

Location of Vehicle: PICASSOAUTO BODY, 7373 ORANGEWOODDRRIVERSIDE, CA92504-1027 Location Description:

Phone #:

Customer Info :

Customer: AMIT ANAND
Address:

Email:

Primary Phone: Mobile
Home #
Business #
Mobile #
Special Instructions
-22-
514/ 23, 8: 03 AM
Claim: CAPA- 0206175800101 01
20230215_
20230215_
Claim: CAPA- 0206175800101 01

AMIT ANAND
0230215_ 102302. jpg
0230215_ 102318. jpg
https://www.mymitchell.com/Claim/ClaimFileViewerlPhotoThumbnailView.aspx?CID=69984276&SID=74992537&FID=316297735&CNUM=CAPA-020... 1 /7
-23-
5/ 4/ 23, 8: 03 AM
Claim: CAPA- 0206175800101 01
20230215102322jpg
20230215102348. jpg
Claim: CAPA- 0206175800101 01
20230215102344jpg
20230215102352jpg

AMIT ANAND
https://www.mymitchell.com/Claim/ClaimFileViewer/PhotoThumbnailView.aspx?C] D=69984276&SID=74992537&FID=316297735&CNUM=CAPA-020... 2/ 7
-24-
5/ 4/ 23, 8: 03 AM
Claim: CAPA- 0206175800101 01
202
upd
20230215_ 102444. jpg
rt front wheel and tire damages
Claim: CAPA- 0206175800101 01
20230215_ 102432. jpg
upd windshield rock chip
120230215_102519.jpg
It front wheel damages

AMIT ANAND
https://www.mymitchell,comIClaimIClaimFileViewerlPhotoThumbnailView.aspx?CID=69984276&SID=74992537&FID=316297735&CNUM=CAPA-020... 3/ 7
-25-
5/ 4/ 23, 8: 03 AM
Claim: CAPA- 0206175800101 01
20230215_ 102522. jpg
It front wheel damages
20230215_ 102536. jpg
It rear tire and wheel damages
Claim: CAPA- 0206175800101 01
20230215_ 102533. jpg
It rear wheel and tire damages
20230215_ 102544. jpg
rt rear wheel and tire damages

AMIT ANAND
https://www.mymitchell.com/Claim/ClaiMFi]eViewer/PhotoThUmbnailView.aspx?CID=69984276&SID=74992537&FID=316297735&CNUM=CAPA-020... 4/ 7
-26-
5/ 4/ 23, 8: 03 AM
Claim: CAPA- 020617580010101
20230215_ 102547. jpg
rt rear wheel and tire damages
20230215_ 102659. jpg
rt rear tire tread 8/ 32
Claim: CAPA- 0206175800101 01
20230215_ 102626. jpg
a/ m wheels
20230215_ 102739. jpg
rt front

AMIT ANAND
https://www.mymitchell.comiClaimIClaimFileVieweriPhotoThumbnailView.aspx?CID=69984276&SID=74992537&FID=316297735&CNUM=CAPA-020... 5/ 7
-27-
5/ 4/23, 8: 03 AM
Claim: CAPA- 0206175800101 01
20230215_ 102807. jpg
rt front tire wear 11/ 32
20230215_ 102903. jpg
It raer wheel damages
Claim: CAPA- 0206175800101 01
i
20230215_ 102853. jpg
It front
20230215_ 102907. jpg
It rear tire wheel and tire damages

AMIT ANAND
https://www.mymitchell.com/Claim/ClaimFileViewer/PhotoThumbnailView.aspx?CID=69984276&SID=74992537&FID=316297735&CNUM=CAPA-020... 6/ 7
-28-
5/ 4/23, 8: 03 AM
Claim: CAPA- 0206175800101 01
20230215_ 102940. jpg
It rear tire tread 8/ 32
Claim: CAPA- 0206175800101 01

AMIT ANAND
lour
rNYiGO....
r AfVMC*.Powa7tbWe+M ' "
IN1AM1i4,11t r. 140r
20230215_ 104721. jpg
mileage
https://www.mymitchell.com/Claim/ClaimFiloViewer/PhotoThumbnalView.aspx?CID=69984276&SID=74992537&FID=316297735&CNUM=CAPA-020... 7/ 7 -29-

STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph Hughes, City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
Chuck Dantuono, Director of Administrator Services/ City Treasurer Shawna Bryant, George Hills Company, Claims Adjuster
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Claim Consideration — Sylvia Horner
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.

BACKGROUND: The Claim was received in the City Clerk's Officeon April 20, 2023, with an amendedClaimre -submittalon May11, 2023. Itwasthensentto the City's claimadjuster, George Hills Company, who is recommending the claim be rejected.

C:\ MyFiles\ WPDATA\ StaffReports\ cc special STF. wpd
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
I XI; 1 l
Second Agenda Item No.

File No.

City Clerk City
-1-

GEORGE HILLS
Our minds over your matters
June 01, 2023
Betty Hughes
City of Highland
RE: Client:

Claim Number
Date of Loss:

Claimant:

Dear Ms. Hughes:

City of Highland
GHCO056609
02/ 25/ 2023
Sylvia Horner
We have reviewed the above captioned claim and request that you take the action indicated below:

Please issue a rejection to commence the statute of limitations.

Pleaseprovide uswith a copy of the notice once sent.

Shouldyou haveanyquestions, pleasefeelfreeto contactthe undersigned.

Kindest Regards,
George Hills Company, Inc.

Shawna Bryant
Shawna Bryant
Claims Adjuster
Direct Dial: ( 916) 352- 7799
Email: Shawna. bryant@georgehills. com
-2-
987
City of
IlIG14LANDOp HlV
Inc. 1987
April 21, 2023
Patti Schneiders
Claims Processor
Rancho Cordova Office
PO Box 278
Rancho Cordova, CA 95741
Re: Claimant( s): Sylvia Horner
Incident Date: February 25, 2023
Dear Patti:

Enclosedisa copyof a Claimreceivedandfiled in the Officeof the CityClerkon April20, 2023, by the above referenced claimant( s). Note: The location stated in the claim is not exact as it only references " Orange Street." The nearest cross street and exact location/ direction traveling is needed to determine the location of the pothole. Please review and advise this office on the appropriate action to be taken. This item will be tentatively scheduled for the City Council regular meeting of Tuesday, May 9, 2023, pending your recommendation. All correspondence will be needed from George Hills no later than May 1.

Ifyouhaveanyquestions, pleasecontactChuckDantuonoat (909) 864-6861, ext. 224ormyself at ext. 226.

Sincerely,
Setty ffughew
Betty Hughes, MMC
City Clerk
cc: Joseph Hughes, City Manager
Chuck Dantuono, Director of Administrative Services
Maricela Marroquin, City Attorney
claims\george hills letters\ gh sylvia horner Itr.docx
Mayor Mayor Pro Tem City Council City Council City Council City Manager Larry McCallon Penny Lilburn Jesse Chavez - Cordova Anaeli Solano John P. Timmer Joseph A. Hughes 27215 Base Line • Highland, CA 92346
Tel: 909. 864. 6861 9 Fax: 909. 862. 3180 9 www. cityofhighland. org , 1 -3-

RECEIVED
APRz o 2023

CITY OF HIGHLAND
Do not write in this space.

For office use only:

Received:

Mail In person

CLAIM AGAINST THE CITY OF HIGHLAND
For damages to persons or personal property)
A claim must be filed with the City Clerk within 180 days after which the incident or event occurred. Be sure your claim is against the City of Highland and not another public entity. Where space is insufficient, please use additional paper and identify information by paragraph number. Completed claims must be mailedor deliveredto:

CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72; INSURANCE CODE S556. 1.

NOTICE: PER GOVERNMENT CODE SECTION 910. 4, THIS FORM MUST BE USED IN ORDER TO COMPLY WITH SECTIONS 910 AND 910.2 OF
THE GOVERNMENT CODE.

TO THE HONORABLEMAYORAND CITY COUNCIL OF THE CITY OF HIGHLAND:

The undersigned respectfully submits the following claim and information relative to damage to persons and/or personal property:

1. Name of Claimant Vi Ji 10Y yi - P
a. Complete Address of Claimant, including City, State and Zip Code:
b. Phone Number
C. Date of Birth
-4-
d. Driver' s License/ State Identification Card Number:

Issued by which State: CA
Driver' s License Identification Card
Expiration Date:

2. Name, telephone and address to which claimant desires notices to be sent, if other than above:

3. Occurrence or event from which the claim arises:
a. Date of occurrence 44493
b. Time of occurrence NV rr J emu 0i 00 DYY1
C. Place of occurrence ( Exact and specific location)
d. How and under what circumstances did damage or injury occur? Specify the particularoccurrence, event, act or omissionyou claim causedthe injury or damage (use additional paper if necessary).

ULGi h i h YG ( Vr f G u UI
e. What particularactionby the City, or its employees, causedthe alleged damage or injury?
YGirAA 6Q
i GM4 4k- d0
verlI vi(hI(,IY,S uveve
-5-

4. A general description of the indebtedness, obligation, injury, damage or loss incurred so far as it may be known at the time of presentation of the claim. If there were no injuries, state " no injuries".

5. Give the name( s) of the City employee( s) causing the damage or injury:

6. Name and address of any other person injured:

7. Name and address of the owner of any damaged property:
i liclllun 2 ` f%

8. Damages Claimed:
r
a. Amount claimed as of this date: $ y 0 0 G m ' S
b. Estimate amount of future costs: $
h riy YIAn4
C. Total amount claimed: $ 5 u 0o
d. Basis for computation of amounts claimed. Include copies of all bills, invoices, estimates, etc.:
-6-

9. Names and addresses of all witnesses, hospitals, doctors, etc. a. kossek Drv P - ' J AV'Umn CII l'. ` i 1uncl (P
123 6
b,
C.
d.
e.

10. Any additional informationwhich might be helpful in consideringthis claim:
t,U cur S i u n 1AALL., rn b 1 V e k, cIr S
bVeY ( A- ( a r pv > 0 e-- w , c,l w vst dL m c y, -- to 4he U)0 r s uyn i e Yi h h 51 0 h VA,( Jf. a ck
40 -- Ii I-e - v
a -- At
of TdtS Y Uj. PoL 64 - P/ US 1'Cv M m4hr2 PS J7 raII- ed- " v WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL Ci - s c CODE S72: INSURANCE CODE S556. 1.

I have read the matters and statements made in the above claim and I know the hliPn{ same to be true of my own knowledge, except as to those matters stated upon Gn information or belief as to such matters I believe the same to be true. I certify o>'
under penalty of perjury that the foregoing is true and correct. rf r i u
41c:1
P64
Signed at: 1 h r` GiqaAC'Mul
City and State GKd ' IIVy
Date: J-00 12,3 '
xr d I
Signature0 Claimant
S' " If
41lov'y? e
Printed name of person signing above
-7-
PLUS1PERFORMANCE
3704HIGHLANDAVE
HIGHLAND, CA923462678
03j03i2023 11:39:18

CREDITCARD

VISASALE
Cad P XXXXX)0{= 6151
Nebd: VISA
0* Cad: VISACREDIT
AID: A00000D0031010
SEQ4: 2
Batch #: 1945
INVOICE 2
Apprpd Code: 003707
EntryMethod: Cl* Read
Mode: i
SALEAMOUNT $ 181A

CUSTOMERCOPY
outeve1/', ct
-8-
4- 1
PLUS1PERFORMANCETIREANDAUTOCENTER 113913
3704 E HIGHLAND AVE Org. Est. # 227588
Highland, CA. 92346
Phone:909-425-9753 Fax:909-425-1516
B. A. R# AE205345
YOUR ONE STOP AUTO SHOP!
E. P.A # CAL000105514
INVOICE Print Date: 03/03/2023 Work Completed: 03/03/2023 2019 BMW - 330i
HORNER, RUSS 2L, In-Line4 (122CI) VIN(NotAvailable), 8speedAutomaticC7319 AUTMM CHASE DR Lic #: Odometer In : 32, 514
Highland, CA 92346 Odometer Out:

CELL#
VIN # :

Cust ID:

Part Description I Number
Extended
Qty Sale Ext Labor Description
California state new tire fee 4. 00 1. 75 7.00 Wheel Balance 99' 96
Removewheelsfromvehicle. Inspectbrakes. Highspeed
SF Computerspinbalance. Reinstallwheelstovehicleandtorquelug Fe Wheel weights 4. 00 3. 99 15. 96
nuts to manufacturer' s specifications. 27. 96

FE WASTE TIRE DISPOSAL FEE
T.P.M.S SERVICE KIT 4. 00 12. 99 51. 96 WASTETIRE DISPOSALFEE ROTATE & BALANCEYOURTIRESEVERY3500MILES
1100K PURPLE CHECKYOURALIGNMENTEVERY6MONTHSOR6,000MILES 2254518 225J45R1895H PIRILI 4. 00 320. 26 1, 281. 04

TIRE PRESSURE SET TO
CINTURATOP7 A/S RFT Size: DOT TIRE 1 93K1K7302122
2254518 DOT TIRE 2 93K1 K7302122
2374200 DOT TIRE 3 93K1K7302122
DOTTIRE 4 93K1K7302122 209. 99
EuropeanVehiclewheel alignment
Roadtestvehicle. Checkallsuspensionandsteeringpartsfor
wear. Checktirepressureandcondition. Checkridingheight. Checkalignmentofallfourwheels. Adjustcaster, camber, toe -in, andthrustangleasneededonallfourwheels. Centerste
Technicians: NAVARETTE, NAZARIOI
abor: 309. 95
a rts: 1, 355. 96
nhipt- 27. 96
u b: 1, 693. 87
a, r• 118. 03
tl: $ 1, 811. 90
Due: $ 1,811. 90
Payments - ]
IF YOU ARE NOT 100% SATISFIEDPLEASE CONTACTPAUL
1herebyauthorizetheaboverepairworktobedonealongwiththenecessarymaterialandherebygrantyouand/oryouremployeespermissiontooperatethevehiclenicslienisherebyacknowledgedonabovevehicletosecuretheamountofrepairsthereto. SMOGIunderstandthatdescribedfor testing and/or inspection. Expressmecha Icanhaveemissionserviceand/oradjustmentsdoneelsewhere. IherebywaivethisrightTEARDOWNESTIMATEIunderstandthatmyvehiclewillbereassembled within ofthedateshownaboveifIchoosenottoauthorizetheservicerecommended.

AX
CARS
Parts wilt be discarded
THEFT ORIess
instructed otherwise: Save
ANY OTHER CAUSEAll parts ulsedinthe repairs are NEW unlessss otLE thR LOSS OR
DAherwiserioted. Storraagefee of $ 7GE
TO

5. 0 per day alter clieS

OR ARTICLES
nt
IN
notified of work completion.

Date.................................................................

Signature ...

Written By GARCIA, JOE Page 1 of 1 Copyright (c) 2023MitchellRepairInformationCompany, LLCInvStkPaperHrs GM101421
-9-
-10-
a.

ON
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7qftl
-11-
-12-
tea7 1 i 2023
Do not write in this space.

For office use only:

Received:
14qv4r tx n. 46
By:

Mail In person

CLAIM AGAINST THE CITY OF HIGHLAND
For damages to persons or persona[ [property)
A claimmustbe filedwiththe City Clerkwithin180daysafterwhichthe incidentor event occurred. Be sureyourclaimis againstthe Cityof Highlandand not another public entity. Where space is insufficient, please use additional paper and identify informationbyparagraphnumber. Completedclaimsmustbemailedordeliveredto:

CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: IT ISA CRIMINALOFFENSETO FILEA FALSECLAIM, PENALCODE S72; INSURANCE CODE S556. 1.

NOTICE: PER GOVERNMENTCODE SECTION910. 4, THIS FORM MUST BE USEDIN ORDERTO COMPLYWITHSECTIONS910AND 910.2 OF
THE GOVERNMENT CODE.

TOTHEHONORABLEMAYORANDCITYCOUNCILOFTHECITYOFHIGHLAND:

Theundersignedrespectfullysubmitsthefollowingclaimandinformationrelativeto damageto personsand/or personalproperty:

1. Name of Claima DVIY1C
a. CompleteAddressof Claimant, includingCity, StateandZip Code:
ri-
1)
1G1 A\X) Nrn"
I I, i111GVt
b. Phone Number
C. Date of
1 -13-
d. Driver' s License/ State Identification Card Number:

Issued by which State: i N
Driver' s License Identification Card
Expiration Date:

2. Name, telephone and address to which claimant desires notices to be sent, if other than above:

3. Occurrence or event from which the claim arises:
a. Date of occurrence jam{ J
b. Time of occurrence_ Yv i 1i1u CI } 101'00 t? rn
C. Place of occurrence Exact and specific location)
G/ / ( fit & , r(} 1m ` J I 560
d. How and under what circumstances did damage or injury occur? Specify the particularoccurrence, event, act or omissionyou claim causedthe injuryor damage (use additional paper if necessary).
kcA Y) 14 , Y-4 kA OW V", V ) av- 4 ED+ 1A0 1C,
e. What particularactionby the City, or its employees, causedthe alleged damage or injury?
YAin Ja S t e erwI Vchi f s uler
-14-

4. A general description of the indebtedness, obligation, injury, damage or loss incurredso far as it maybe knownat the time of presentationof the claim. If there were no injuries, state " no injuries".

I\JD Ih` UrieS

5. Give the name(s) of the City employee(s) causingthe damageor injury:

6. Name and address of any other person injured:

7. Name and address of the owner of any damaged property:

SIV; A J[ Oy- Vteix
7311 RV-6mn DkaR- v. + 16Kct ( J1 923

8. Damages Claimed:
a. Amount claimed as of this date: $ 5D ucuY b.

Estimate amount of futurecosts: $ 0h
ri} 1 c.

Total amountclaimed: $ d.

Basis for computationof amountsclaimed. Include copies of all bills, invoices, estimates, etc.:
-15-

9. Names and addresses of all witnesses, hospitals, doctors, etc. a. Ossdi
g23y1,
b.

C.
d.

10. e
Anyadditionalinformationwhichmightbehelpfulinconsideringthisclaim:

V 0. layoe- VOA. 11'-fl-r- W )ich - cow et d( AMU
ve isle.

VfYCwt 0 -
4i - s of P-
CvA5s-'6 e- Iris
V-( ' JQ L of I: er mlihre s. Cu) I d -I1 e f 'l WARNING:

IT IS A CRIMINALOFFENSE TO FILEA_ FALSECLAIM, PENAL p 1 a3 `O CODE S72: INSURANCECODE S556. 1. r 1t l
haveread the mattersand statementsmade in theaboveclaim and I knowthe I rode r,4- same to betrueof myownknowledge, except as to thosemattersstated upon ao- pnmdekinformationor beliefas to suchmattersI believethe sameto be true. I certifyunder penaltyof perjurythat the foregoingis trueand correct.iq' Ciei1S '
I'
1- j j A
Signedat: City
a StateSjKc bec h Date:

Signatutd
of ClaimantPrinted
name of personsigning above
-16-

STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph Hughes, City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
Chuck Dantuono, Director of Administrator Services/ City Treasurer Shawna Bryant, George Hills Company, Claims Adjuster
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Claim Consideration — Johnathan R. Nieves
RECOMMENDATION: George Hills Company recommends the City Council reject the claim.

BACKGROUND: The Claim was received in the City Clerk's Office on May 22, 2023. It was thensenttotheCity's claimadjuster, GeorgeHillsCompany, whoisrecommendingtheclaimbe rejected.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.

File No.

City Clerk City Manager
-1-

GEORGE HILLS
Our minds over your matters
May 25, 2023
Betty Hughes
City of Highland
RE: Client:

Claim Number
Date of Loss:

Claimant:

Dear Ms. Hughes:

City of Highland
GHCO058302
03/ 11/ 23
Jonathan Nieves
We have reviewed the above captioned claim and request that you take the action indicated below:

Please issue a non jurisdictional rejection to commence the statute of limitations.

Pleaseprovide us with a copy of the notice once sent.

Shouldyou haveany questions, pleasefeelfreeto contactthe undersigned.

Kindest Regards,
George Hills Company, Inc.

Shawna 3Tant
Shawna Bryant
Claims Adjuster
Direct Dial: ( 916) 352- 7799
Email: Shawna. bryant@georgehills. com
-2-
moo..
goer
City of
111G11LAND
f tiP
Inc. 1987
May 23, 2023
Patti Schneiders
Claims Processor
Rancho Cordova Office
PO Box 278
Rancho Cordova, CA 95741
Re: Claimant( s): Johnathan R. Nieves
Incident Date: March 11, 2023
Dear Patti:

Enclosedisa copyof a Claimreceivedandfiled inthe Officeof the CityClerkon May22, 2023, by the above referenced claimant( s). Note: The location of the incident stated in the claim is contradictory. It states, "( Intersection) right in the corner on Sterling & Baseline in front of Polio Loco ( 1998 E. Highland Ave.)" Polio Loco is located at the northwest corner of Sterling/ Highland, not Sterling/ Base Line. There is no Polio Loco at Sterling/ Base Line. Based on the numerical addressprovided, the northwestcornerisinthe CityofSanBernardino. I attachedavicinitymap for reference. Please review and advise this office on the appropriate action to be taken. This itemwillbetentativelyscheduledfor the CityCouncilregularmeetingof Tuesday, June13, 2023, pending your recommendation. All correspondence will be required from George Hills no later than June 2.

Ifyouhaveanyquestions, pleasecontactChuckDantuonoat ( 909) 864-6861, ext. 224ormyself at ext. 226.

Sincerely,
f
Betty Hughes, MMC
City Clerk
cc: Joseph Hughes, City Manager
Chuck Dantuono, Director of Administrative Services
Maricela Marroquin, City Attorney
claims\george hills letters\ gh nieves Itr.docx
Mayor Mayor Pro Tern City Council City Council City Council City Manager Larry McCallon Penny Lilburn Jesse Chavez - Cordova Anaeli Solano John P. Timmer Joseph A. Hughes 27215 Base Line • Highland, CA 92346
Tel: 909. 864. 6861 9 Fax: 909. 862. 3180 • www. cityofhighland. org 101, -3-
City of Highland
Vicinity Map
Theblueshadingisinthe Cityof SanBernardinoandthe areanot shadedisinthe Countyof San Bernardino.
e Taco
bw
Dbft " ' N
r
w
-4-
Do not write in this space.

For office use only:

MAY 2 2 2023"

CITYOFHIGHLAND
Received:
jM
H Mail H In person

CLAIM AGAINST THE CITY OF HIGHLAND
For damages to persons or personal property)
A claimmustbe filed withthe CityClerkwithin180daysafterwhichthe incidentor event occurred. Be sureyourclaimis againstthe Cityof Highlandand not another public entity. Where space is insufficient, please use additional paper and identify informationbyparagraphnumber. Completedclaimsmustbemailedordeliveredto:

CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: ITIS A CRIMINALOFFENSETO FILEA FALSECLAIM, PENALCODE S72; INSURANCE CODE S556. 1.

NOTICE: PER GOVERNMENTCODESECTION910.4, THIS FORMMUSTBE USEDIN ORDERTO COMPLYWITHSECTIONS910 AND 910.2 OF
THE GOVERNMENT CODE.

TOTHEHONORABLEMAYORANDCITYCOUNCILOFTHECITYOFHIGHLAND:

The undersignedrespectfullysubmitsthe followingclaimand informationrelativeto damageto personsand/or personalproperty*

1. Name of Claimant ) O
a. CompleteAddressofClaimant, includingCity, StateandZipCode:
scl H Gi EU cc( I yf - c) s L)
Rv
JicjJOJ cA
Phone Number
C. Date of Birth
-5-
d. Driver' s License/ State Identification Card Number:

Issued by which State: A'(---o
X Driver' s License Identification Card
Expiration Date:

2. Name, telephoneandaddressto whichclaimantdesiresnoticesto be sent, if other than ` above:

3. Occurrence or event from which the claim arises:
a. Date of occurrence \` `
b. Time of occurrence ' a a oq
C.( Place of occu ence ( Exact and specific location)
ni-ecSe`' on
f- I n i- I n e cc r n- r OP
nv I— ron
S4er (, n
K1
d. How and under what circumstances did damage or injury occur? Specify the particularoccurrence, event, actor omissionyouclaimcausedthe injuryor damage (useadditionalpaperif necessary).

L— T. re- T rc ( O Mil / P re L4
e. WhatparticularactionbytheCity, or itsemployees, causedthealleged damage or injury?
1 v r._ rl cJ CCue-r loeCetiu '
cF muA roil n were
cCI DeV antk Dc,w, eon P1
I' if
-6-

4. A general description of the indebtedness, obligation, injury, damage or loss incurredso far as it may be knownat the time of presentationof the claim. If there were no injuries, state " no injuries".

5. Give the name(s) of the City employee(s) causing the damage or injury:

6. Name and address of any other person injur

7. Name and address of the owner of any damaged property:

Tokn6JIU, 11 yes

8. Damages Claimed:
a. Amount claimed as of this date: $
b. Estimate amount of future costs: $
C. Total amount claimed: $
d. Basis for computation of amounts claimed. Include copies of all bills, invoices, estimates, etc.:

J
I r1 ` t' A1e 1'I/ ti rt ei rlun d f G1N licJ 1
n ef ti ecJ lire
Oli- 660d kar oQ3 33 S4er/ I,
PIC
AVe-
Scul 1--frickrGt( I'tL' C%
10 q S> V 3000/ /
r,--, e cal i j 4
i-) o n
wvC ( vvr re ce if
E .

C4-,/- k
-7-

9. Names and addresses of all witnesses, hospitals, doctors, etc. a.
b.

C.
d.
e.

10. Anyadditionalinformationwhichmightbehelpfulinconsideringthisclaim:
n
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72; INSURANCE CODE S556. 1.

I have read the matters and statements made in the above claim and I know the sameto be true of my own knowledge, exceptas to those mattersstatedupon information or belief as to such matters I believe the same to be true. I certify underpenaltyof perjurythat theforegoingis true andcorrect.

Signed at: l \ a rl C i yr lX I
City and State
Date: Ldu
Signature of Claimant
Printed name of person signing above
-8-

STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph Hughes, City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
Chuck Dantuono, Director of Administrator Services/ City Treasurer Lena M. Bowen, George Hills Company, Claims Adjuster
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Claim Consideration — Michelle Aurora Mendoza, Pierre Anthony Luna, Santiago Luna
RECOMMENDATION: George Hills Company recommends the City Council:
1) Grant the Applications for Leave to Present Late Claim; and 2) Reject the claims.

BACKGROUND: The three Claims were received in the City Clerk' s Office on April 27, 2023.

They were then sent to the City's claim adjuster, George Hills Company, who is recommending the granting of the Applications for Leave to Present Late Claim and the claims be rejected. u:\ myriieswwUA i H\ aiarrmeporcsxcc speaai c, i rmpa
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
City Clerk
Second Agenda Item No.

File No.
-1-
r-' T I

GEORGE HILLS
Our mindsover yourmatters.

May 31, 2023
Betty Hughes
City of Highland
RE: Our Client: City of Highland
GHC Claim #: GHCO057063
Master Claim #: HL 192
Claimant: Pierre Anthony Luna, Michelle A. Mendoza, & Santiago Luna rightful heirs of Marco Antonio Luna Hernandez ( Decedent)
Date of Loss: July 5, 2022
Dear Ms. Hughes:

We have reviewed the above captioned claims and request that you take the action indicated below:

PleaseissueNoticesGrantingApplicationfor Leaveto PresentLateClaims, followedbyNoticesof Rejection in separate mailing several days later.

Please provide us with a copy of the notices sent.

Shouldyou haveany questions, pleasefeel free to contact the undersigned.

Kindest Regards,
George Hills Company, Inc.

Le, -. a- M. 13o-w- e —
Lena M. Bowen, PECP
Claims Adjuster
Direct Dial: ( 707) 602- 3144
Email: lena. bowen@georgehills. com
-2-
1 2
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7 8
9 10
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13 a. O
a IL r
14 mc
UJ 15W= m
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AndrewHaling, Esq. SBN: 271744
Mario CaesarValladares, Esq. SBN: 339598

WILSHIRE LAW FIRM
3055WilshireBlvd., 12`hFloor
Los Angeles, California 90010
Tel: ( 213) 381- 9988
Fax: ( 213) 381- 9989
Attorneys for Claimant,
Michelle Aurora Mendoza

RECEIVED
APR2 72023

CITY OF HIGHLAND

CITY CLERK
Claim of Michelle Aurora Mendoza, rightful APPLICATION FOR LEAVE TO PRESENT heir of Marco Antonio Luna Hernandez LATE CLAIM ( CAL. GOV. CODE § 911. 4) Deceased)
against
City of Highland, California
TotheBoardof Supervisors (orothergoverningbody) of theCityof Highland:
1, MichelleAuroraMendozaherebyappliestotheCityofHighlandforleavetopresenta claimagainsttheCityof Highlandpursuantto Section911.4 of theCalifornia Government Code.

2. Thecauseof actionof MichelleAuroraMendozaassetforthin herproposedclaim attachedtothisapplication, accruedonJuly5, 2022, aperiodwithinoneyearfromthe filing of this application.

3. MichelleAuroraMendoza'sreasonforthedelayin presentingherclaimagainstthe CityofHighlandisasfollows: Thedelaywasduemistake, inadvertence, surpriseor excusableneglectasit wasaresultofanofficecalendaringmistake. Suchasmalldelay afterthesix-month periodresultsinnoprejudicetotheCityofHighland. Further, Claimant is a minor.

APPLICATIONFORLEAVETOPRESENTLATECLAIM (CAL. GOV. CODE § 911.4) -3-
1 2
3 4
5 6
7 8
9 10
11 12
Job
13 14
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155Wm
wK - m
t, 16
S M J
17 18
19 20
21 22
23 24
25 26
27 28

4. All noticesandcommunicationsconcerningthisclaimshouldbesentto WilshireLaw Firm, 3055WilshireBoulevard, 12thFloor, LosAngeles, California90010.

WHEREFORE, claimantasksthatyougrantthisapplication, deemtheattachedclaimtohave beenpresentedonyourreceiptofthisapplication, andactontheclaimasrequiredby Government Code section 911. 6.

DATED: April 20, 2023
2 WILSHIRE LAW FIRM
By:

Andrew Haling, Esq.

Mario Caesar Valladares, Esq.

Attorneys for Plaintiff
APPLICATION FOR LEAVE TO PRESENT LATE CLAIM ( CAL. GOV. CODE § 911.4) -4-
Do not write in this space.

For office use only:

Received:

M
Mail In person

CLAIM AGAINST THE CITY OF HIGHLAND
For damages to persons or personal property)
A claimmustbe filedwith the CityClerkwithin180daysafterwhichthe incidentor event occurred. Besureyourclaimis againsttheCityof Highlandandnotanother public entity. Where space is insufficient, please use additional paper and identify informationbyparagraphnumber. Completedclaimsmustbemailedordeliveredto:

CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: IT ISA CRIMINALOFFENSETOFILEA FALSECLAIM, PENALCODE S72; INSURANCE CODE S556. 1.

NOTICE: PER GOVERNMENTCODESECTION910.4, THIS FORMMUSTBE USEDIN ORDERTO COMPLYWITHSECTIONS910AND 910.2 OF
THE GOVERNMENT CODE.

TO THEHONORABLEMAYORAND CITYCOUNCILOFTHE CITYOF HIGHLAND:

The undersignedrespectfullysubmitsthe followingclaimand informationrelativeto damageto personsand/or personalproperty:
1 . NameofClaimantMichelleAuroraMendoza, rivhtfulheirofMarcoAntonioLunaHernandez (Decedent) a. CompleteAddressof Claimant, includingCity, StateandZip Code:
820 West Williams Street, Banning, California 92220
b. Phone Number
C. Date of Bi
-5-
d. Driver's License/State Identification Card Number:

Issued by which State:

Driver' s License Identification Card
Expiration Date:

2. Name, telephoneand addressto which claimantdesires noticesto be sent, if other than above:

Wilshire Law Firm; 3055 Wilshire Blvd., 12th Fl., Los Angeles, California 90010 213) 381- 9988

3. Occurrence or event from which the claim arises:
a. Date of occurrence July 5, 2022
b. Timeof occurrenceApproximately8:42PM
C. Place of occurrence ( Exact and specific location)
BaselineStreetbetweenMcKinleyAvenueandSeeleyCourt, Highland, CA92346 d. How and under what circumstances did damage or injury occur? Specify theparticularoccurrence, event, act or omissionyouclaimcausedthe injuryor damage (useadditionalpaperif necessary).

See Attachment A.
e. Whatparticularactionby the City, or its employees, causedthe alleged damage or injury?
See Attachment A
-6-

4. A general descriptionof the indebtedness,
obligation, injury, damage or loss
incurredso far as it maybe knownat the time of presentationof the claim. If
there were no injuries, state " no injuries".

Death of Marco Antonio Luna Hernandez

5. Givethename(s) oftheCityemployee(s) causingthedamageorinjury:

Unknown

6. Nameand addressof any otherpersoninjured:

N/ A

7. Name and address of the owner of any damaged property:

N/ A
8 Damages Claimed:
a. Amount claimed as of this date: $ TBD
b. Estimate amount of future costs: $ TBD
C. Total amount claimed: $ Exceeds 1,000, 000
d. Basis for computation of amounts claimed. Include copies of all bills, invoices, estimates, etc.:

Amountclaimedisfor Claimant'spainandsuffering, pastandfuturewageloss, funeral and burial expenses
-7-

9. Namesandaddressesof all witnesses, hospitals, doctors, etc. a. SeeAttachment A.
b.

C.
d.
e.
10 Anyadditionalinformationwhichmightbehelpfulinconsideringthisclaim:

See Attachment A.

WARNING: IT IS A CRIMINALOFFENSETO FILE A FALSECLAIM PENAL CODE S72; INSURANCE CODE S556.1.
havereadthemattersandstatementsmadeintheaboveclaimandI knowthe sameto betrueof myownknowledge, exceptasto thosemattersstatedupon information or belief as to such matters I believe the same to be true. I certify underpenaltyof perjurythattheforegoingistrueandcorrect.

Signed at: Los Angeles, California
City and State
Date: April 20, 2023
M
Signature of Claimant
Mario Caesar Valladares, Esq.

Printed name of person signing above
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ATTACHMENT A
ClaimantMichelleAuroraMendoza, rightful heirof MarcoAntonio Luna Hernandez ( Decedent), hereby presents ti:+ following informationin support of her claims against CITY OF HIGHLAND:

How did the Damage or Injury Occur?
OnJuly5, 2022, Decedentwasfatallyinjuredwhileridingabicyclewestbound on BaselineStreetbetweenMckinleyAvenueandSeeleyCourt (hereinafter "Subject Location") whenhewasstruckbymultiplepassingvehicles, mostofwhichcontinued drivingafterrunningDecedentover. Decedentwasunawareofthedangerous conditionpresentedattheSubjectLocationwhichultimatelyresultedinhisuntimely death.

Why is the Government Entity Responsible?
Claimantcontendsthatthephysicalconditionoftheareawherethe Subject Incidentoccurredandthe surroundingareaplayeda substantialrole in causingthe SubjectIncident. Claimantfurther contendsthat the CITYOFHIGHLAND, its employees, agentsandcontractorsimproperlyandnegligentlycontrolled, designed, constructed, repaired, and maintainedthe SubjectLocationwherethe incident occurred, includingtheareasurroundingtheSubjectLocation. Thisfailureto properly control, design, construct, repair, andmaintainsaidroadwayledto theexistenceof dangerousconditionsfor individualssuchastheDecedentusingthesubjectareawith duecareandina reasonablyforeseeablemanner, includingbutnotlimitedto an increasein motor vehiclecollisionsalong the roadwayandan increaseof pedestrians struckalongtheroadway. Thesedefectsincluded, butwerenotlimitedto, alackof properlighting, controldevices, roadwaymarkings, signage, warnings, andother trafficsafetydevices. ClaimantalsocontendsthattheCITYOFHIGHLAND, and/orits contractors, wereawareandhad noticethat saidsubjectroadwaywasdangerousand in a defectiveconditionandfailedto do anythingto improveand remedysaid dangerousconditions, or to warnthose usingthe subjectareaof suchdangers.

ATTACHMENT TO GOVERNMENT CLAIM
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Witnesses:

Eddie Perez —
Jose Pagan —
Jose Garcia —
Jesus Blanco —
Maroon Iskndafi —
DATED: April 20, 2023
f

WILSHIRE LAW FIRM
By:

Andrew Haling, Esq.

Mario Caesar Valladares, Esq.

Attorneys for Claimant
z

ATTACHMENT TO GOVERNMENT CLAIM
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Andrew
Haling, Esq. SBN: 271744Mario
CaesarValladares, Esq. SBN: 339598WILSHIRE
LAW FIRM 3055
WilshireBlvd., 121h FloorLos
Angeles, California 90010 Tel: (
213) 381- 9988 Fax: (
213) 381- 9989 Attorneys
for Claimant, Pierre
AnthonyLuna Claim
of PierreAnthonyLuna, rightfulheir of
MarcoAntonioLuna HernandezDeceased)
against
City
of Highland, CaliforniaRECEIVED
APR
2 7 2023CITY

OF HIGHLANDCITY

CLERKAPPLICATION

FOR LEAVETO PRESENTLATE
CLAIM (CAL. GOV. CODE § 911. 4) To
theBoardof Supervisors (or othergoverningbody) of theCityof Highland: 1.

PierreAnthonyLuna herebyappliesto theCityof Highlandfor leaveto presenta claimagainst the Cityof Highlandpursuantto Section911. 4 oftheCaliforniaGovernmentCode.

2. The causeof actionof PierreAnthonyLuna as setforthin hisproposedclaim attachedto thisapplication, accrued on July5, 2022, a periodwithinone yearfromthe filingof this application. 3.

PierreAnthonyLuna' s reasonfor thedelayin presentinghis claimagainstthe Cityof Highland is asfollows: The delaywas due mistake, inadvertence, surprise or excusableneglect as it wasa resultof anofficecalendaringmistake. Such a smalldelayafter the six- monthperiodresultsin noprejudiceto theCityof Highland. Further, Claimantis a minor.

APPLICATION
FOR LEAVETO PRESENTLATE CLAIM (CAL. GOV. CODE § 911. 4) -11-
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4. All noticesandcommunicationsconcerningthisclaimshouldbesenttoWilshireLaw Firm, 3055WilshireBoulevard, 121hFloor, LosAngeles, California90010.

WHEREFORE, claimantasksthatyougrantthisapplication, deemtheattachedclaimtohave beenpresentedonyourreceiptofthisapplication, andactontheclaimasrequiredby Government Code section 911.6.

DATED: April 20, 2023
2 WILSHIRE LAW FIRM
By:___ -
Andrew Haling, Esq.

Mario Caesar Valladares, Esq.

Attorneys for Plaintiff
APPLICATION FOR LEAVE TOPRESENTLATE CLAIM (CAL. GOV. CODE § 911.4) -12-
Do not write in this space.

For office use only:

Received:

By:

Mail In person

CLAIM AGAINST THE CITY OF HIGHLAND
For damages to persons or personal property)
A claimmustbe filed withthe CityClerkwithin 180daysafterwhichthe incidentor event occurred. Besure yourclaimis againsttheCityof Highlandand notanother public entity. Where space is insufficient, please use additionalpaper and identify informationbyparagraphnumber. Completedclaimsmustbemailedordeliveredto:

CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: IT IS A CRIMINALOFFENSETO FILEA FALSECLAIM, PENALCODE S72; INSURANCE CODE S556. 1.

NOTICE: PER GOVERNMENTCODESECTION910.4, THIS FORMMUSTBE USED IN ORDERTO COMPLYWITH SECTIONS910 AND 910.2 OF
THE GOVERNMENT CODE.

TOTHEHONORABLEMAYORANDCITYCOUNCILOFTHECITYOFHIGHLAND:

The undersignedrespectfullysubmitsthe followingclaim and informationrelativeto damageto personsand/or personalproperty:

1. Nameof ClaimantPierreAnthonyLunarightfulheirofMarcoAntonioLunaHernandez (Decedent) a. CompleteAddressof Claimant, includingCity, StateandZipCode:
820 West Williams Street, Banning, California 92220
b. Phone Number
C. Date of Birth
-13-
d. Driver' s License/ State Identification Card Number:

Issued by which State:

Driver' s License Identification Card
Expiration Date:

2. Name, telephone and addressto which claimant desires noticesto be sent, if other than above:

Wilshire Law Firm; 3055Wilshire Blvd., 12thFl., Los Angeles, California90010 213) 381- 9988

3. Occurrence or event from which the claim arises:
a. Date of occurrence July 5, 2022
b. Time of occurrenceApproximately8:42PM
C. Place of occurrence ( Exact and specific location)
BaselineStreetbetweenMcKinleyAvenueandSeeleyCourt, Highland, CA92346 d. How and under what circumstances did damage or injury occur? Specify the particularoccurrence, event, act or omissionyou claimcausedthe injuryor damage (useadditionalpaperif necessary).

See Attachment A.
e. Whatparticularactionby the City, or its employees, causedthe alleged damage or injury?
See Attachment A.
-14-

4. A generaldescriptionof theindebtedness, obligation, injury, damageor loss incurredso far as it maybe knownat thetimeof presentationof the claim. If
there were no injuries, state " no injuries".

Death of Marco Antonio Luna Hernandez

5. Givethename(s) of theCityemployee(s) causingthedamageorinjury:

Unknown

6. Nameandaddressof any other personinjured:

N/ A

7. Name and address of the owner of any damaged property:

N/ A
8 Damages Claimed:
a. Amount claimed as of this date: $ TBD
b. Estimate amount of future costs: $ TBD
C. Total amount claimed: $ Exceeds 1,000, 000
d. Basis for computation of amounts claimed. Include copies of all bills, invoices, estimates, etc.:

Amountclaimedisfor Claimant'spainandsuffering, pastandfuturewageloss, funeral and burial expenses _
-15-

9. Names and addresses of all witnesses, hospitals, doctors, etc. a. See Attachment A.
b.
c.
d.
e.

10. Anyadditionalinformationwhichmightbehelpfulinconsideringthisclaim:

See Attachment A.

WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72: INSURANCE CODE S556. 1.

I have read the matters and statements made in the above claim and I know the sameto be true of my own knowledge, exceptas to thosemattersstatedupon information or belief as to such matters I believe the same to be true. I certify underpenaltyof perjurythat the foregoingis true andcorrect.

Signed at: Los Angeles, California
City and State
Date: April 20, 2023
Signature of Claimant
Mario Caesar Valladares, Esq.

Printed name of person signing above
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28 ATTACHMENT A
ClaimantPierreAnthonyLuna, rightfulheirof MarcoAntonioLunaHernandez Decedent), herebypresentsthefollowinginformationinsupportofhisclaimaclaims against CITY OF HIGHLAND:

How did the Damage or Injury Occur?
OnJuly5, 2022, Decedentwasfatallyinjuredwhileridingabicyclewestbound onBaselineStreetbetweenMckinleyAvenueandSeeleyCourt (hereinafter "Subject Location") whenhewasstruckbymultiplepassingvehicles, mostofwhichcontinued drivingafterrunningDecedentover. Decedentwasunawareofthedangerous conditionpresentedattheSubjectLocationwhichultimatelyresultedinhisuntimely I death.

Why is the Government Entity Responsible?
Claimantcontendsthatthe physicalconditionoftheareawherethe Subject Incidentoccurredandthesurroundingareaplayedasubstantialrolein causingthe SubjectIncident. ClaimantfurthercontendsthattheCITYOFHIGHLAND, its employees, agentsandcontractorsimproperlyandnegligentlycontrolled, designed, constructed, repaired, andmaintainedthe SubjectLocationwherethe incident occurred, includingtheareasurroundingtheSubjectLocation. Thisfailureto properly control, design, construct, repair, andmaintainsaidroadwayledtotheexistenceof dangerousconditionsforindividualssuchastheDecedentusingthesubjectareawith duecareandinareasonablyforeseeablemanner, includingbutnotlimitedtoan increasein motorvehiclecollisionsalongtheroadwayandanincreaseof pedestrians struckalongtheroadway. Thesedefectsincluded, butwerenotlimitedto, alackof properlighting, controldevices, roadwaymarkings, signage, warnings, andother trafficsafetydevices. ClaimantalsocontendsthattheCITYOFHIGHLAND, and/orits contractors, wereawareandhadnoticethatsaidsubjectroadwaywasdangerousand in adefectiveconditionandfailedto doanythingto improveandremedysaid dangerousconditions, or to warnthose usingthe subjectareaof suchdangers.

ATTACHMENT TO GOVERNMENT CLAIM
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Witnesses:

Eddie Perez —
Jose Pagan —
Jose Garcia —
Jesus Blanco —
Maroon Iskndafi —
DATED: April 20, 2023 WILSHIRE LAW FIRM
By:

Andrew Haling, Esq.

Mario Caesar Valladares, Esq.

Attorneys for Claimant
2 _

ATTACHMENT TO GOVERNMENT CLAIM
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28 AndrewHaling, Esq. SBN: 271744
Mario CaesarValladares, Esq. SBN: 339598

WILSHIRE LAW FIRM
3055 Wilshire Blvd., 121hFloor
Los Angeles, California 90010
Tel: ( 213) 381- 9988
Fax: ( 213) 381- 9989
Attorneys for Claimant,
Santiago Luna
Claim of Santiago Luna, rightful heir of
Marco Antonio Luna Hernandez (Deceased)
against
City of Highland, California

RECEIVED
APR272023

CITYOF HIGHLAND

CITY CLERK

APPLICATION FOR LEAVE TO PRESENT
LATE CLAIM ( CAL. GOV. CODE § 911. 4)
TotheBoardof Supervisors (orothergoverningbody) oftheCityof Highland:

1. SantiagoLunaherebyappliestotheCityofHighlandfor leavetopresentaclaim againsttheCityofHighlandpursuanttoSection911. 4oftheCaliforniaGovernment Code.

2. Thecauseof actionof SantiagoLunaassetforthin hisproposedclaimattachedtothis application, accruedonJuly5, 2022, aperiodwithinoneyearftomthefilingofthis application.

3. SantiagoLuna'sreasonfor thedelayinpresentinghisclaimagainsttheCityof Highlandis asfollows: Thedelaywasduemistake, inadvertence, surpriseor excusable neglectasit wasa resultof anoffice calendaringmistake. Sucha smalldelayafterthe six-monthperiodresultsinnoprejudicetotheCityofHighland. Further, Claimantisa minor.

APPLICATION FOR LEAVE TO PRESENT LATE CLAIM ( CAL. GOV. CODE § 911.4) -19-
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4. All noticesandcommunicationsconcerningthisclaimshouldbesenttoWilshireLaw Firm, 3055WilshireBoulevard, 12"' Floor, LosAngeles, California90010.

WHEREFORE, claimantasksthatyougrantthisapplication, deemtheattachedclaimtohave beenpresentedonyourreceiptofthisapplication, andactontheclaimasrequiredby Government Code section 911.6.

DATED: April 20, 2023 WILSHIRE LAW FIRM
By:

Andrew Haling, Esq.

Mario Caesar Valladares, Esq.

Attorneys for Plaintiff
CLAIM ( CAL. GOV. CODE § 911.4)
-20-
Do not write in this space.

For office use only:

Received:

By:

Mail In person

CLAIM AGAINST THE CITY OF HIGHLAND
For damages to persons or personal property)
A claimmustbe filedwith the CityClerkwithin180daysafterwhichthe incidentor event occurred. Be sureyour claimis againstthe Cityof Highlandand notanother public entity. Where space is insufficient, please use additional paper and identify informationbyparagraphnumber. Completedclaimsmustbemailedordeliveredto:

CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: IT IS A CRIMINALOFFENSETO FILE A FALSE CLAIM, PENALCODE S72; INSURANCE CODE S556. 1.

NOTICE: PER GOVERNMENTCODE SECTION 910.4, THIS FORM MUST BE USED IN ORDER TO COMPLYWITH SECTIONS910 AND 910.2 OF
THE GOVERNMENT CODE.

TOTHEHONORABLEMAYORANDCITYCOUNCILOFTHECITYOFHIGHLAND:

The undersignedrespectfullysubmitsthe followingclaimand informationrelativeto damageto personsand/or personalproperty:

1. Nameof ClaimantSantiagoLunarightfulheirofMarcoAntonioLunaHernandez (Decedent) a. CompleteAddressof Claimant, includingCity, StateandZip Code:
820 West Williams Street, Banning, California 92220
b. Phone Number
C. Date of Birth
-21-
d. Driver's License/State Identification Card Number:

Issued by which State:

Driver' s License Identification Card
Expiration Date:

2. Name, telephoneandaddressto whichclaimantdesiresnoticesto besent, if other than above:

WilshireLawFirm; 3055WilshireBlvd., 12thF1., LosAngeles, California90010 213) 381- 9988

3. Occurrence or event from which the claim arises:
a. Date of occurrence July 5, 2022
b. Timeof occurrenceApproximately8:42PM
C. Place of occurrence (Exact and specific location)
BaselineStreetbetweenMcKinleyAvenueandSeeleyCourt, Highland, CA92346 d. How and under what circumstances did damage or injury occur? Specify the particularoccurrence, event, act or omissionyouclaimcausedthe injuryor damage (useadditionalpaperif necessary).

See Attachment A.
e. WhatparticularactionbytheCity, or itsemployees, causedthealleged damage or injury?
See Attachment A.
-22-

4. A generaldescriptionof theindebtedness, obligation, injury, damageorloss incurredso far as it maybe knownat the timeof presentationof the claim. If there were no injuries, state " no injuries".

Death of Marco Antonio Luna Hernandez

5. Givethe name(s) of the Cityemployee(s) causingthe damageor injury:

Unknown

6. Nameandaddressof any otherpersoninjured:

N/ A

7. Name and address of the owner of any damaged property:

N/ A

8. Damages Claimed:
a. Amount claimed as of this date: $ TBD
b. Estimate amount of future costs: $ TBD
C. Total amount claimed: $ Exceeds 1,000, 000
d. Basis for computation of amounts claimed. Include copies of all bills, invoices, estimates, etc.:

Amountclaimedisfor Claimant'spainandsuffering, pastandfuturewageloss, funeral and burial expenses
-23-

9. Names and addresses of all witnesses, hospitals, doctors, etc. a. See Attachment A.
b.

C.
d.
e.

10. Anyadditionalinformationwhichmightbehelpfulinconsideringthisclaim:

See Attachment A.

WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72; INSURANCE CODE S556. 1.

I have read the matters and statements made in the above claim and I know the sameto betrue of my own knowledge, exceptas to thosemattersstated upon information or belief as to such matters I believe the same to be true. I certify underpenaltyof perjurythatthe foregoingis true andcorrect.

Signed at: Los Angeles, California
City and State
Date: April 20, 2023
M
Signature of Claimant
Mario Caesar Valladares, Esq.

Printed name of person signing above
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ATTACHMENT A
Claimant Santiago Luna, rightful heir of Marco Antonio Luna Hernandez Decedent), herebypresentsthefollowinginformationin supportof hisclaimaclaims against CITY OF HIGHLAND:

How did the Damage or Injury Occur?
OnJuly5, 2022, Decedentwasfatallyinjuredwhileridingabicyclewestbound on BaselineStreetbetweenMckinleyAvenueand SeeleyCourt (hereinafter "Subject Location") whenhewasstruckbymultiplepassingvehicles, mostof whichcontinued drivingafterrunningDecedentover. Decedentwasunawareofthedangerous conditionpresentedattheSubjectLocationwhichultimatelyresultedinhisuntimely death.

Why is the Government Entity Responsible?
ClaimantcontendsthatthephysicalconditionoftheareawheretheSubject Incidentoccurredandthe surroundingareaplayeda substantialrolein causingthe Subject Incident. Claimant further contends that the CITYOF HIGHLAND, its employees, agentsandcontractorsimproperlyandnegligentlycontrolled, designed, constructed, repaired, and maintained the Subject Location where the incident occurred, includingtheareasurroundingtheSubjectLocation. Thisfailureto properly control, design, construct, repair, andmaintainsaidroadwayledto theexistenceof dangerousconditionsfor individualssuchastheDecedentusingthesubjectareawith duecareandinareasonablyforeseeablemanner, includingbut notlimitedto an increasein motor vehiclecollisionsalongthe roadwayandan increaseof pedestrians struckalongtheroadway. Thesedefectsincluded, butwerenotlimitedto, alackof properlighting, controldevices, roadwaymarkings, signage, warnings, andother trafficsafetydevices. ClaimantalsocontendsthattheCITYOFHIGHLAND, and/orits contractors, wereawareandhadnoticethatsaidsubjectroadwaywasdangerousand in a defectiveconditionandfailedto do anythingto improveandremedysaid dangerousconditions, or to warnthoseusingthe subjectareaof suchdangers.

ATTACHMENT TO GOVERNMENT CLAIM
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28 Witnesses:

Eddie Perez —
Jose Pagan —
Jose Garcia —
Jesus Blanco —
Maroon Iskndafi -
DATED: April 20, 2023 WILSHIRE LAW FIRM
By: 4v
Andrew Haling, Esq.

Mario Caesar Valladares, Esq.

Attorneys for Claimant
2 ATTACHMENT TO GOVERNMENT CLAIM
-26-

STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph Hughes, City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
Chuck Dantuono, Director of Administrator Services/ City Treasurer Lena M. Bowen, George Hills Company, Claims Adjuster
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Claims Consideration — Becki De Lloyd & Andrew De Lloyd RECOMMENDATION: George Hills Company recommends the City Council reject the claims.

BACKGROUND: The two Claims were received in the City Clerk's Office on May 22, 2023.

TheywerethensenttotheCity'sclaimadjuster, GeorgeHillsCompany, whoisrecommendingthe claims be rejected.

C:\ MyFiles\ WPDATA\ StaffReports\ cc special STF. wpd
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.

File No.

City Clerk City
-1-

GEORGE HILLS
Our minds over your motters.

June 2, 2023
Betty Hughes
City of Highland
RE: Client:

Claim Number
Date of Loss:

Claimant:

Dear Ms. Hughes:

City of Highland
GHC000058246
12/ 14/ 2022
Becki & Andrew De Lloyd
Wehavereviewedthe abovecaptionedclaimandrequestthatyoutakethe actionindicatedbelow:

Pleaseissuestandardrejectionto commencethe statuteof limitationsaswecontinueto investigate.

Please provide us with a copy of the notice sent.

Shouldyouhaveanyquestions, pleasefeelfreeto contactthe undersigned.

Kindest Regards,
George Hills Company, Inc.

Le-&lal M. Baw- f—
Lena M. Bowen, PECP
Claims Adjuster
Direct Dial: ( 707) 696. 6713
Email: lena. bowen@georgehills. com
-2-
981
City of
LANDIQp HIGH
Inc. 1987
May 22, 2023
Patti Schneiders
Claims Processor
Rancho Cordova Office
PO Box 278
Rancho Cordova, CA 95741
Re: Claimant( s): Becki Lynn DeLloyd/ Andrew Alan DeLloyd Incident Date: December 14, 2022
Dear Patti:

Enclosedare copiesof two Claimsreceivedand filed in the Office of the City Clerkon May 22, 2023, by the above referenced claimant( s). Note: The location stated in the attachment indicates the incident occurred in the City of San Bernardino. I attached a vicinity map for reference.

Pleasereview and advise this office on the appropriate action to be taken. This item will be tentativelyscheduledfor the CityCouncilregularmeetingof Tuesday, June13, 2023, pending yourrecommendation. AllcorrespondencewillberequiredfromGeorgeHillsnolaterthanJune

2. Ifyouhaveanyquestions, pleasecontactChuckDantuonoat (909) 864-6861, ext. 224ormyself at ext. 226.

Sincerely,
Betty Hughes, MMC
City Clerk
cc: Joseph Hughes, City Manager
Chuck Dantuono, Director of Administrative Services
Maricela Marroquin, City Attorney
claims\george hills letters\ gh delloyd Itr.docx
Mayor Mayor Pro Tern City Council City Council City Council City Manager Larry McCallon Penny Lilburn Jesse Chavez -Cordova Anaeli Solano John P. Timmer Joseph A. Hughes 27215 Base Line • Highland, CA 92346
Tel: 909. 864. 6861 9 Fax: 909. 862. 3180 • www. cityofhighland. org iA -3-
City of Highland
Vicinity Map
TheblueshadingisintheCityofSanBernardinoandthegreenshadingisintheCityofHighland.

Q ¢
V
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DowSighEnvelopeID: E3002ADA-393B-498&A955-7A32EED52242
RECEIVED Do not write in this space.

For office use only:

MAY2 22023
Received: _
CITY
CITY
HIG
CLERK By:

Ei Mail In person

CLAIMAGAINSTTHE CITYOF HIGHLAND
For damages to persons or personal property)
A claimmustbefiledwiththeCityClerkwithin180daysafterwhichtheincidentor event occurred. Besureyourclaimis againsttheCityof Highlandandnotanother public entity. Wherespaceis insufficient, pleaseuseadditionalpaperandidentify informationbyparagraphnumber. Completedclaimsmustbemailedordeliveredto:

CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: ITISA CRIMINALOFFENSETOFILEAFALSECLAIM, PENALCODE S72; INSURANCE CODE S556. 1.

NOTICE: PERGOVERNMENTCODESECTION910.4, THISFORMMUSTBE
USEDINORDERTOCOMPLYWITHSECTIONS910AND910.2 OF
THE GOVERNMENT CODE.

TOTHEHONORABLEMAYORANDCITYCOUNCILOFTHECITYOFHIGHLAND:

Theundersignedrespectfullysubmitsthefollowingclaimandinformationrelativeto damageto personsand/or personalproperty:

1. Nameof ClaimantAndrewAlanDeLloyd
a. CompleteAddressofClaimant, includingCity, StateandZipCode:
lei
1127Q aainhnw Ln
Forest Falls, CA 92339
Phone Number
C. Date of Birth
-5-
DocuSignEnvelopeID: E3002ADA-393B-4986-A955-7A32EED52242 d. Driver' s License/ State Identification Card Number:

Issued by which State: California
X Driver' s License Identification Card
Expiration Date:

2. Name, telephoneand address to which claimantdesires notices to be sent, if other than above:

Henry A. Peacor, Esq. - TRIAL LAWYERS FOR JUSTICE
877 S. Victoria Ave, Suite 201, Ventura, CA 93003

3. Occurrence or event from which the claim arises:
a. Date of occurrence December14,
2022
b. Time of occurrence 0938
C. Place of occurrence ( Exact and specific location)
see Supplemental Form and Attachments
d. How and under what circumstances did damage or injury occur? Specify the particularoccurrence, event, act or omissionyou claim causedthe injuryor damage (use additionalpaperif necessary).

See Supplemental Form and Attachments
e. Whatparticularactionby the City, or its employees, causedthe alleged damage or injury?
See Supplemental Form and Attachments
-6-
Docu&gAEnvelopeID: E3002ADA-3938-4986-A955-7A32EED52242

4. A generaldescriptionof the indebtedness, obligation, injury, damage or loss incurredso far as it maybe knownat the timeof presentation of the claim. If
there were no injuries, state "no injuries".

See Supplemental Form and Attachments

5. Givethename(s) oftheCityemployee(s) causingthedamageorinjury:

See SupplementalForm andAttachments

6. Nameandaddressofanyotherpersoninjured:

See Supplemental Form and Attachments

7. Nameandaddressoftheownerof anydamagedproperty:

See Supplemental Form and Attachments

8. Damages Claimed:
a. Amount claimed as of this date: $>
30, 000, 000
b. Estimate amount of future costs: $
C. Total amount claimed: $>
30, 000, 000
d. Basisfor computationof amountsclaimed. Include copies of all bills, invoices, estimates, etc.:
aj l Form and Attachments
-7-
DocuSign Envelope ID: E3002ADA- 393B- 4986- A955- 7A32EED52242

9. Names and addresses of all witnesses, hospitals, doctors, etc. a. See Supplemental Form and Attachments
b.

C.
d.
e.

10. Any additional information which might be helpful in considering this claim:

See Supplemental Form and Attachments
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72: INSURANCE CODE S556. 1.

I have read the matters and statements made in the above claim and I know the same to be true of my own knowledge, except as to those matters stated upon information or belief as to such matters I believe the same to be true. I certify under penalty of perjury that the foregoing is true and correct.

Signed at: & affAja
Fal 1 s
City and State
bT
Date:
5/ 17/
2023n 1-- BignaumWbf Cla' 1mant
Andrew DeLloyd
Printed name of person signing above
-8-

SUPPLEMENTAL FORM

CONTINUEDFROM CLAIM AGAINSTCITY OF HIGHLAND FORM
QUESTIONS NUMBERS 3 - 14
OnDecember14, 2022, ClarisaLynnDeLloydwasapassengerinavehiclebeingdrivenby Maxwell Daniel Hantz traveling eastboundon E 5' Streettravelingthroughtheintersectionof N VictoriaAve, whentheirvehiclewasstruckonthedriversidebyatruck/tractorbeingdrivenby ThomasJayGillilandorand/orDOEDRIVERwhowasattemptingtomakealeftturnatthe intersection.

TheintersectionofE51StreetandN VictoriaAveislocatedintheCityofHighland, Stateof California. Thisareaof theroadwayis hereinafterreferredto, atall times, as the " SUBJECT
AREA.,,
Asaresultofthecollision, ClarisaLynnDeLloydsufferedcrushinjuries, bluntforcetrauma, pre -deathpainandsuffering, survival, and ultimately lost her life. Maxwell Daniel Hantz sufferedmultiplefractures, bluntforcetrauma, pre -deathpainandsuffering, survival, andlost his life as a result of the crash.

Withoutagreeingtoitscontentsand/ordrawings, acopyofthepartialpolicereportisattachedas Exhibit "A„ to assistin thereviewof this claim form. Numerous attempts have been made to obtainthecompletepolicereport, however, uponinformationandbelief, thefinalpolicereport hasyet to becompletedatthis time.

Baseduponinformationandbelief, thetruck/tractorbeingdrivenbyThomasJayGillilandwas owned, operated, and/ormaintainedbytheCityof Highlandand/ortheiragents, employees, operators, and/ or drivers.

ClaimantAndrewDeLloydisthefatherofdecedent, ClarisaLynnDeLloyd.

ClaimantBeckiDeLloydisthemotherofdecedent, ClarisaLynnDeLloyd.

Claimant(s) allegethattheCityofHighlandowedadutytooperatethemotorvehicleinasafe, prudentandreasonablemannerinordertoprotectothersfromunreasonableriskofharm.

Claimant(s) furtherallegethattheCityofHighlandbreachedtheirdutybynegligently, recklessly, carelessly, andunlawfullyowning, operating, maintaining, servicing, entrusting and/orotherwisecontrollingsaidmotorvehicleinsuchamannersoastoproximatelycausethe vehicletocollidewiththevehicleinwhichClarisaLynnDeLloydwasapassenger, thereby causingClarisaLynnDeLloydtosustainseverepersonalinjuries, includingwrongfuldeath, and Claimant(s) damagesasalleged herein.

Claimant(s) furtherallegethattheCityofHighlandnegligently, recklessly, carelessly, and unlawfullyowned, operated, maintained, serviced, entrustedand/orotherwisecontrolledsaid 1 -9-
motorvehicleafteratimewhentheCity of Highlandknew, orthroughtheexerciseof reasonable care, shouldhaveknownthat, suchnegligentconductashereinallegedwould belikely to cause injuryordeathtoClarisaLynnDeLloyd, andotherssimilarlysituated.

TheCityofHighlandowedadutytohire, train, supervise, monitor, direct, disciplineandcontrol personnel/employeesinareasonablemannerin ordertoprotectothersfromunreasonableriskof harm. Atsaidtimeandplace, theCityofHighlandbreachedtheirdutytoClarisaLynnDeLloyd andClaimant(s) byallowingtheirpersonneltocarelessly, recklessand/ornegligentinspect, secure, maintain, instructand/or operatesaidvehicledrivenby ThomasJayGillilandand/or DOEDRIVER. TheCity of Highlandfurtherbreachedtheirdutyby carelessly, recklessly, and/ornegligentlyselecting, hiring, training, supervising, monitoring, directing, disciplining and/orcontrollingpersonnelinsuchamannersoastoproximatelycausedemployeesand/or agentsto fail toreasonablymaintain, inspect, secureand/oroperatesaidvehicle.

Saidconductwasin violationof variouscodes, statutes, regulationsandlawsofthestateof California, includingbutnotlimitedto, theCaliforniaVehicleCode. Government Code section 815. 2 applies to this claim.

Theroadway, property, signage, lighting, speedlimits, trafficcontrols, warnings, andvisibility aspectsoftheSUBJECTAREAwereowned, controlled, constructed, maintained, designed, supervised, used, leasedand/or repaired by the City of Highland.

Dueto theunsafeconditionsof theroadwayat or neartheSUBJECTAREA, ThomasJay Gillilandand/orDOEDRIVERstruckthevehiclein whichClarisaLynnDeLloydwasa passengerin, causinghergraveinjuries, ultimatelyresultinginherdeath.

Thecollision allegedhereinwascausedby, without limitation, thedefectivedesign, maintenance, management, control, inspection, repair, modification, andoperationof the SUBJECTAREAbytheCityofHighland, creatingadangerousconditionofpublicpropertyfor motor vehicles at the time of the collision.

At all timeshereinmentioned, theCityof Highlandandtheiragents, representativesand employees, wereactingwithinthescopeof employmentwhentheycreatedthedangerous conditionand/ortheCityof Highlandhadnoticeofthedangerousconditionforlongenough timetohaveprotectedagainstit, butfailedtodosoandbreachedtheirrespectiveandcollective dutiesofcarebyallowingadangerousconditiontoexistandcontinueattheSUBJECTAREA.

Thedangerousconditionsof publicpropertythatexistedattheSUBJECTAREAatthetimeof thecollisioncreatedareasonablyforeseeableriskof thekindof injurythatoccurred.

The dangerousconditions were a substantial factor in causing the deathof Clarisa Lynn De Lloyd and Claimant( s) harm and damages.

TheCity ofHighlandviolatedtheirdutytoClaimant(s) andClarisaLynnDeLloydandtothe publicatlargewhentheyfailedtoown, operate, maintain, inspect, construct, andrepairthe SUBJECTAREAin areasonablysafemanner. TheCityof Highland'snegligenceand 2 -10-
misconductincludes, butisnotlimitedto, negligentownership, control, construction, maintenance, inspection, placement, supervision, repairs, design, modificationsoftheSUBJECT AREA, signage, landscaping, lights, shoulders, fences, curbs, easements, vegetation, and concreate and asphalt.

TheClaimant(s) damageswereadirect, proximate, andlegalresultofthenegligence, actsand omissionsof the City of Highland.

AsafurtherdirectandproximateresultoftheactsandomissionsoftheCityofHighland, the Claimant(s) havesufferedthelossofdecedentClarisaLynnDeLloyd'slove, companionship, comfort, care, assistance, protection, affection, society, andmoral support. Said damages are in a sumtheexactamountsof which arenotyet knownto Claimant(s), but which amounts will be provenatthetime of trial.
3 -11-

EXHIBIT A
-12-

STATEOF CALIFORNIA

DEPARTMENTOFCALIFORNIAHIGHWAYPATROL
TRAFFICCOLLISIONREPORT Pape 1 of 5
CHP555 Page1 Rev. 411) DPI060 juDICTALDM-MRG7 LOCALREPORTNUMBER

SPECIALOON'DITIONS VIDAW
KURLIR W4— CITY
2022- 00136940
E 0 SAN BERNARDINO
rilNlLiiIRCCD COUNTY REPORTINO DISTRICT BEAT DAY OF WEEK IOW AWAY 2 SAN BERNARDtNO
S T T F s [ X YES No
LD.
110. WY YEAP. ttAtE C24D0) kCIC R CIFFlCE. R
COUISIO`t OCCURREDON
12I1412022 0938 3610 60469
E 5TH ST eY. NONE
0cPe COORDINATES

MILEPOST INFORMATION
h
t LATITUDE 3410845002837WGITHDE -" - 117.226169694016 Annamarie Quiroz U

FEET/ MILFS OF
STATE HWY Re
O OXATINTERSECTIONWTIH N VICTORIAAVE F] YES ®NO OIL

FEETAILES AIRBAG
SAF- H
EQUIP.

UCENSE -
5- 1 STATE VEH.

YEARMTA" E' MODELCaORBLAZER ORIVER'

B LICENSENI MBEASTATE CLASS CHEVROLET

CA PARTYCA
C M H 2O02 BLUE DARK ___ 01
DRIVER

NAME JIMT, AWDLELAST) OVYNERB

NAVE SAME AS DRIVERQ
MAXWELLDANIEL HANTZ TIMOTHY DANIEL HANT7_ PEOES
TMANSTREETAOMtEesowNExs ADDRESS I- xSAMEAS DRIVERPAWED
CfTY/ STATEMPO:
sPOBfIIONOF vFxraEON ORDERSOF: E] OFFICERH DRIVEROTHER
M
CuSTSEXNCR
EYES WEIGHT M.
aRTE YKRACE
W
TOWED
PRiOA
MECHANIOALDEFECTS: ® NONE APPARENTREFER TO NARRATIVEM - - - I 1
7LE
11 OUSNESH
PHONE YP"' CLEMCKTWCAIJONNUMBER1GNCS13W72K212633OTHER
HOME PttddE 1
GtucAGTYPE D6SCRIGS ViN1CL6 G4 NGb' GHADG 1N pAYAG6DAREA KUMBE- A UNK. []
NONE MINOR 6NSURANCE

CARRIER POIFCY
07 MOD. © MAUOR ROLL- 0YER XNONE
rxxxxxPROVIDED

X A HIGHWAY
CA
D07 TRAVEI
E
5TH STREETORNEAS

UCENSE NUMBERSTATE
45 CLASS
AIR BAGSAFETY EQUIP. CAL.

T TOP/ M MC/ MX GLOB
TRUCK TRAC owe NUMBERSTATE
VEH.

YEARMAKFIMODEUC ( `^'7 PETERBILT
CA CA
A M G 2015 ORANGE r02

NAME - (
FIRST, MIDDLE, LAST) Ow."
ER' S NAMEEl SAMEAS DRIVERTHOMAS
JAY GILLILANDMATICH BROS. L,:
6TRAN---- STREETADDRESSOWNEADDRESS SAME AS DRIVERR7d3231E 3RDSTSANBERNARDINOCA 92. 408 PAR%ED
VEHICLECITYIStATE2m
OISPOSMOC! GI. vEHlae oNORDERSoF OFFICEROR{ VER OTHEReO SEX HAREYES HEIGHT wEIOHT Ma flIRTATEDay
YwRACE RETAINED

BY DRIVER NONEAPPARENT
REFERTONARRATIVE cLIaT M
BRO

HAZ BUSIKESS PHONE

HOME PHONE
PRortMECHAxcALDETECTS: VEHICLE
IDENTUICATlON

VEHICLETYPE
DESCRBE VEI: iCLE DAMAGE $MADEIN
GAMAGEOAREAOTHER nUNK.

ONONE XX MINORWSUAANCECARRIER

POLICY NUMBER
27 r
L._ 1MOO. l] MAJOR [:] ROLL-OVER

RELIANTSPEED
LIMIT
CA 189161 DOT 1784292 — J/ r-- pOl
ON
STREET
OR HIGHWAYW 5TH
ST 45 SAFETY
EQUIP.

CAL. T
TCPIPSCMCW VEH. YEAR
MAKFJMf00ELI=OR ucENSE K7TMBEA

STATE ORMER' S

LICENSENUMBERSTATE CLASS

AIR SAO PARTYDRIVER
NAME (
FIRST. MADLE. LASHOWNERSNAME 0SAME ASDRIVER r l TFUM

OWNFICSADDRESS
SAME AS DRIVER PRX CTTY?STA7eW
OFFICERDRIVEROTHER DISPO3ITIGN OF VEHICLE
ON ORDERSOF: O Lr- gay, UIBT
SEX

NAIREYESHEIGHT
YVEIG1fT B' ROMDATE Y RACEPRIOR MECHANICAL
DEFECTS:

NONE APPARENT _. REFER TO NARRATIVE VEHICLEWENTIFICATIONNUMBER= OTHER 9USINESS PHONE
ttOME
PHONE YEiCCLE

TYPE DESCRISHADE IN OMNLOEOAREABE
VEK= E DMAAGEO UNK. []NONEt+!
INO- • -
1NX. RANCE CAJULIEPPOL:

CY NVMBFRMOD.

WVOR ROLL-OVER
ONSTfTEETORWON LIMIT CA TRAVEL
CgL.

T TCPIPBC
MC11AX DATE REVIEWED L01t2SPEED DISPATCH

NOTIFIEDRE/
EWEA'
S NAME 4l2023PREPAROMNN+E
YES ®NO NIA Acosta,
Daniel Snyder 50469 2015 CHP
555 2022- G01@9090"b' I0. 1tk L e„ TnrAmaHonB11YACcred/tBd Agency
-13-

STATE OF CALIFORNIA

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL

TRAFFIC COLLISION CODING
n— nan r.m'IO n PSGs 2 or 5
Vflr JJJ 1 4sw
DATEOF COLLISION (Ma DAY YEAR)
17114/ 2022
1t/ Q ( 24W)
0938
NC$ C t
3610

OFFICER LO,
60469
NtAMER
2022- 00136940

PROPERTY
00" Nif v

CITY OF SAN BERNARDINO
w uw. 00nesa
182 S SIERRA WAY SAN BERNARDINO CA 92408
MonrToo
AYES L] NO
DAMAGE OF.bcR: PTIONOFDA. WAOE

TRAFFIC SIGNAL POLE

SEATING POSITION
1 - DRIVER
2 TO 8 - PASC6N0Ei-%
U56

T - S CATION WAGON REAR
8 - REAR OCC. TRK. OR VAN
9 - POSITION UNKNOWN
0 - OTHER

SAFETY EQUIPMENT
OCCUPANTS CHILD RE81RAINT

A - NONE IN VEHICLE - IN VEHICLE USED
8- UNKNOWN R - IN VEHICLE NOT USED

C - LAP BELT USED S - IN VEHICLE USE UNKNOWN
0, LAP BELT NOT USED T - IN VEHICLE IMPROPER USE

E - SHOULDER HARNESS USED U - NONE IN VEHICLE
F - SHOULDER HAR" E58 NOT WJYD

G - LAP/ SHOULDER HARNESS USED M / C BICYCLE HELMET

H - LAP/ SHOULDER HARNESS NOT USED DRIVER PASSENGER

J - PASSIVERESTRAINT USED V- NO X- NO
K • PASSIVE RESTRAINT NOT USED W - YES Y - YES

P - NOT REQUIRED

AIR BAG

B - UNKNOWN

L - AIR BAG DEPLOYED
M . AIR BAG NOT DEPLOYED
N . OTHER

P - NOT REQUIRED

INATTENTION CODES

A - CELLPHONE HANOKELD
8 - CELLPHONE HANDSFREE

C - ELECTRONIC EQUIPMENT
D - RADIO ! CO

E - SMOKING

F - EATING
G - CNILDtf% N

H - ANIMALS
1- PERSONAL HYGIENE

J - READING

K - OTHER

EJECTED FROM VEHICLE

D - NOT EJECTED

I - FULLY EJECTED
2 - PARTIALLY EJECTED
3- UNKNOWN
fTEMS MARKED BELOW FOLLOWED BY AN ASTERISK ') SHOULD BE EXPLAINED IN THE NARRATIVE.

PMMARY COLUBtON FACTOR
UST NUMBER ItOFPARTYAT FAULTTRAFFIC
CONTROL DEVICES 01 02 SPECIAL INFORMATION01 D MOVEMC% jl. T PRECEDINGL1110
0i
A vcascnowvwv,
no- Ms
21349(
A) VC- 1 ( No X

A CONTROLSFUNCTIONINGB

CONTROLSNOT FUNCTIONING' A

HAZARDOUSMATERIAL B
CELLPHONEHANDHELDIN USEX B PRtASTOPPED
CEEDINOSTRAtOHTB
OTHER
IMPROPERDRIVING': C CONTROLS OBSCUREDIC CELL PHONEHANDSFREEIN USE ICRAN OFF ROADD NO CONTROLSPRESENTJ FACTOR' XX I D CELL. PHONENOT IN Lim_ D MAKING RIGHTTURN C OTHER

THANDRIVER' TYPE OF COLLISIONI E SCHOOLBUSRELATEDE MAKING LEFTTURN D UNKNOWN- A HEAD- ON IF 75 FT MOTORTRUCKCOMBOF MAKING UT B SIDE
SWIPEI G 32FT TRAILERCOMBOG SACKING C REAR
ENDH H SLO' m / STOPPttiGWEATHER (MARK
I rO 2ITEMS) A CLEAR

B CLOUDY
X 0

BROADSIDEE HIT

OBJECTF OVERTURNED
J K
I

PASSING
OTHERf E J CHANGING

LANESK PARKING

MANEUVERC RAINING
i G

VEHICLE

IPEDESTRIANL L ENTERING TRAFFICD SNOWING
I H OTHER-: M M OTHER UNSAFETURNINGE FOG/
VISIB!UTY FT. F OTHER':

I MOTOR
V£
K4CLEINVOLVEDWiIK _ A NON -

COLLISIONIB PEDESTRIAN
N O.,
N
XING

INTOOPPOSINGLANE O PARKED
G WIND

UOMINOP

MERGING

Q TRAVEUNO

WRONGWAY A DAYLIGHT
X C OTHERMOTORVEHICLEHER ASSOCIATED FACTORS) 1 TO
2ITEMS)C R
OTHER'

B DUSK -

DAWND MOTOR VEHICLEON OTHER ROADWAY(MARK DARK - STREET

UGHTS NO STREET

LIGHTSE PARKED

MOTORVEHICLE F TRAIN
kA QEOTgM`
di0"
LODARK NoE

DARK - STREETLIGHTS NOT FUNCTIONING' G

BICYCLE
H ANIMAL;
jF' c `
M INO
0102

SOBRIETY - DRUG
PHYSICAL MARKtTO2lTEL:

SJ
ROADWAY SURFACEC MOpICTiOMVIXATON: NpX—
FA
X IFIXED OBJECT: Q WET

O E VISION
OBSCUREMENT: X A
HAO No T BEEN0pjWNaS HBO •
UNDERTHE INFLUENCEC SNOWY -ICYJ OTHER OBJECT. D SLIPPERY ( MUDDY, OILY, ETC.) ROADWAYCONDITIONS
MARK I
TO 21TEMW) F INATTENTION': _
G STOP
6 GO TRAFFICC K80 -
NOTUNDERINFLUENCE' D H13D -

IMPAIRMENTUNKNOWN - PEQEBTRIAN' S
ACTIONS H ENTERING 1 LEAVING RAMPJE UNDER DRUGWFLUENGE' A HOLES.

DEEPRUT' X A NO PEDESTRIANSINVOLVEDPREVIOUS COLliSION IF IMPAIRMENT- PHYSICAL' B LOOSE

MATERIALON ROADWAY- B CROSSING IN CROSSWALK - AT INTERSECTION J UNFAMIt.

VWWITH ROADDEFECTIVEX
G

IMPAIRMENTNOTKNOWN OBSTRUGTK)N
ON ROADWAY' J( VEH. EOUIP.: mcc DYES
NO
H
NOT

APPLICABLED CONSTRUCTION -

REPAIRZONE C CROSSING IN CROSSWALK - NOTAT INTERSECTION

I SLEEPY /

FATIGUED' E REDUCED

ROADWAYWIDTH DED' F
FLOOv D CROSSING -
NOT
IN CROSSWALK L UNINVOLVEDVEHICLE G OTHER': E
IN ROAD - INCLUDESSHOULDERM OTHER': X H NO

UNUSUALCONDITIONSF NOT IN ROADX N NONE APPARENTG APPROACHING ) LEAVING SCHOOLBUS O RUNAWAYVEHICLE SKETCHMISCELLANEOUSAn
IntsmaUona!/ y
AcaTad!!ed Agency2015 CHP556 2022- 00L9GfbiHPdgq,F 5
MtEOFCOlJSM ( MO. DAY YEAR)
TRAE (24M NCIC 0
12J1412022 0938 3610
EXTENTOF INJURY ("X" ONE)
P4881: 1tDER OTNER Vt6I81E I
ONLY
AOE BEftFAjjLL yEpE
piJLRYPLIURT
p 21 M Q 1
LAME IADDRESSMAXWELL DANIEL HANTZ_
triAAlEOONIYjTRANSPORTEDSY:-- _ -

SESCWSELWRIES

MULTIPLEFRACTURESANDBLUNTFORCETRAUMA
NAMEI D. O. R. I ADDRESS _..

DODD ct aacrtG"'
urn
WA1REDONLY) TRNNSPORTEOSY:

Oih@r
pE$ CiRBEWAMES

CRUSHINJURIES, BLUNTFORCETRAUMA
11 I M
0- 6. 1AODRE" MIKEL GE1
jmcuT gAN BERNARDI
ONLY) TRANSPORTEDOr-
2 I 159
O. 8. 1ADDRESS
m& V1 TRANSPORTED SY:

R3 1 CJ I I M_L LJ I
200N1Y) TRANBPORTEDSY:

ME INKIRIES
S. f ADOREM
YI TRANSPORTED BY:

Pao* 3 or 5
OFFICER I.D.

NL, xrrinR
50469 2022- 00136940
INJURED WAS (" X" ONE) nvy VAT / 68
KUMjm Poo. SAD EQUIP. EJECTED
DRNER PARS. PED. SiCTCUST OTRSR
n n (—] 01 1 M H 2
TAKEN TO:

TAKEN TO'

TAKEN TO
TAKEN
TAKEN 10:

VICTIMOF VIOLENTCRIMENOTTtED
Ol1 3 1L . 33t 0
MCTIM OF VIOLENT CF—" O1nW
vtCtta OF vKK. 4%: CR+NEeq' is" sE0

VICTLAOF VIOLENTCRIMENOTIFIED

VICTIMOF VIOLENTCRIMENOTIFIED

U VICTIMOFVOLEM
CRL7m0.0A; V
FIED
I.O. NILARFA MO. DAY YEAR
1ww%
wFmmkMV
YEARREPAREasNAME /2023
Snyder
50469 1y1512022 Acosta; Daniel
Cm eDelp
2015CHP5552022.00136940Pegs3 OF6
-15-
DocuSign. Envelope ID: E2FDB145- 9D42- 443C- BABI- 1932OF13EO30

RECEIVED
Do not write in this space.

For office use only:

MAY2 22023 Received: _
CITY OF HIGHLAND By: 1
CITY CLERK Mail In person

CLAIM AGAINST THE CITY OF HIGHLAND
For damages to persons or personal property)
A claim must be fled with the City Clerk within 180 days after which the incident or event occurred. Be sureyour claimis againstthe City of Highlandand not another public entity. Where space is insufficient, please use additional paper and identify informationbyparagraphnumber. Completedclaimsmustbemailedordeliveredto:

CITY CLERK, CITY OF HIGHLAND
27215 BASE LINE
HIGHLAND CA 92346
909) 864- 6861, ext. 226
WARNING: IT ISA CRIMINALOFFENSETOFILEA FALSECLAIM, PENALCODE S72; INSURANCE CODE S556. 1.

NOTICE: PER GOVERNMENTCODESECTION910.4, THIS FORMMUSTBE USEDIN ORDERTO COMPLYWITHSECTIONS910 AND 910.2 OF
THE GOVERNMENT CODE.

TOTHEHONORABLEMAYORANDCITYCOUNCILOFTHECITYOFHIGHLAND:

Theundersignedrespectfullysubmitsthefollowingclaimandinformationrelativeto damage to persons and/or personal property:

1. Nameof ClaimantBeckiLynnDeLloyd
a. CompleteAddressof Claimant, includingCity, Stateand Zip Code:
41379 Rainbow Ln
Forest Falls, CA 92339
b. Phone Number
C. Date of Birth
-16-
DocuSigri Envelope ID: E2FDB145- 9D42- 443C- BAB1- 19320F13E030 d. Driver' s License/ State Identification Card Number:

Issued by which State: California
x Driver' s License Identification Card
Expiration Date:

2. Name, telephone and address to which claimant desires notices to be sent, if other than above:

Henry A. Peacor, Esq. - TRIAL LAWYERS FOR JUSTICE
877 S. Victoria Ave, Suite 201, Ventura, CA 93003

3. Occurrence or event from which the claim arises:
a. Date of occurrence December14, 2022
b. Time of occurrence 0938
C. Place of occurrence ( Exact and specific location)
see supplemental Form and Attachments
d. How and under what circumstances did damage or injury occur? Specify the particular occurrence, event, act or omission you claim caused the injury or damage (use additional paper if necessary).

See Supplemental Form and Attachments
e. What particular action by the City, or its employees, caused the alleged damage or injury?
See Supplemental Form and Attachments
-17-
DocuSignEnvelopeID: E2FDB145-9D42- 443C-BAB1-19320F13E030

4. A generaldescriptionof theindebtedness, obligation, injury, damageor loss incurredso far as it maybe knownat the timeof presentationof the claim. If
there were no injuries, state " no injuries".

See Supplemental Form and Attachments

5. Givethename(s) oftheCityemployee(s) causingthedamageor injury:

See Supplemental Form and Attachments

6. Name and address of any other person injured:

See Supplemental Form and Attachments

7. Name and address of the owner of any damaged property:

See Supplemental Form and Attachments

8. Damages Claimed:
a. Amount claimed as of this date: $>
30, 000, 000
b. Estimate amount of future costs: $
C, Total amount claimed: $>
30, 000, 000
d. Basis for computation of amounts claimed. Include copies of all bills, invoices, estimates, etc.:

Wron! jcl dWM# 1 Form and Attachments
-18-
DocuSign Envelope ID: E2FDB145- 9D42- 443C- BAB1- 19320F13E030

9. Names and addresses of all witnesses, hospitals, doctors, etc. a. See Supplemental Form and Attachments
b.

C.
d.
e.

10. Any additionalinformationwhichmight be helpfulin consideringthis claim:

See Supplemental Form and Attachments
WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM, PENAL CODE S72; INSURANCE CODE S556. 1.

I have read the matters and statements made in the above claim and I know the same to be true of my own knowledge, except as to those matters stated upon information or belief as to such matters I believe the same to be true. I certify under penalty of perjury that the foregoing is true and correct.

Signed at:

Forest Falls, CA
City and State
Ducu6idd 8nebyDate: 5/
17/
2023V U Sig° faEiWbrnaimant
BeckiDeLloyd
Printed name
of personsigningabove
-19-

SUPPLEMENTAL FORM

CONTINUEDFROMCLAIM AGAINSTCITYOFHIGHLANDFORM
QUESTIONS NUMBERS 3 - 10
OnDecember14, 2022, ClarisaLynnDeLloydwasapassengerinavehiclebeingdrivenby MaxwellDanielHantztravelingeastboundonE511StreettravelingthroughtheintersectionofN VictoriaAve, whentheirvehiclewasstruckonthedriversidebyatruck/tractorbeingdrivenby ThomasJayGillilandorand/orDOEDRIVERwhowasattemptingtomakealeftturnatthe intersection.

TheintersectionofE5thStreetandNVictoriaAveislocatedintheCityofHighland, Stateof California. Thisareaoftheroadwayishereinafterreferredto, at all times, as the " SUBJECT AREA.,,
Asaresultofthecollision, ClarisaLynnDeLloydsufferedcrushinjuries, bluntforcetrauma, pre -deathpainandsuffering, survival, and ultimately lost her life. Maxwell Daniel Hantz sufferedmultiplefractures, bluntforcetrauma, pre -deathpainandsuffering, survival, andlost his life asa result of the crash.

Withoutagreeingtoitscontentsand/ordrawings, acopyofthepartialpolice reportisattachedas Exhibit "A„ toassistinthereviewofthisclaimform. Numerousattemptshavebeenmadeto obtainthecompletepolicereport, however, uponinformationandbelief, thefinalpolicereport hasyet to becompletedatthistime.

Baseduponinformationandbelief, thetruck/tractorbeingdrivenbyThomasJayGillilandwas owned, operated, and/ormaintainedbytheCityofHighlandand/ortheiragents, employees, operators, and/or drivers.

ClaimantAndrewDeLloydisthefatherofdecedent, ClarisaLynnDeLloyd.

ClaimantBeckiDeLloydisthemotherofdecedent, ClarisaLynnDeLloyd.

Claimant(s) allegethattheCityofHighlandowedadutytooperatethemotorvehicleinasafe, prudentandreasonablemannerinordertoprotectothersfromunreasonableriskofharm.

Claimant(s) furtherallegethattheCityofHighlandbreachedtheirdutybynegligently, recklessly, carelessly, andunlawfullyowning, operating, maintaining, servicing, entrusting and/orotherwisecontrollingsaidmotorvehicleinsuchamannersoastoproximatelycausethe vehicletocollidewiththevehicleinwhichClarisaLynnDeLloydwasapassenger, thereby causingClarisaLynnDeLloydtosustainseverepersonalinjuries, includingwrongfuldeath, and Claimant(s) damagesasallegedherein.

Claimant(s) furtherallegethattheCityofHighlandnegligently, recklessly, carelessly, and unlawfullyowned, operated, maintained, serviced, entrustedand/orotherwisecontrolledsaid 1 -20-
motorvehicleafteratime whentheCity of Highlandknew, or throughtheexerciseof reasonable care, should have known that, such negligent conduct asherein alleged would be likely to cause injury or deathto ClarisaLynn De Lloyd, andotherssimilarly situated.

TheCity ofHighlandowedadutytohire, train, supervise, monitor, direct, disciplineandcontrol personnel/employeesinareasonablemannerinordertoprotectothersfromunreasonableriskof hann. At saidtime andplace, theCity of Highlandbreachedtheir duty to ClarisaLynn DeLloyd andClaimant(s) by allowingtheirpersonnelto carelessly, recklessand/ornegligentinspect, secure, maintain, instruct and/or operatesaid vehicle driven by Thomas Jay Gilliland and/or DOE DRIVER. TheCity of Highlandfurtherbreachedtheir duty by carelessly, recklessly, and/or negligentlyselecting, hiring, training, supervising, monitoring, directing, disciplining and/or controllingpersonnelin suchamannersoastoproximatelycausedemployeesand/or agentsto fail to reasonablymaintain, inspect, secureand/or operatesaidvehicle.

Said conduct was in violation of various codes, statutes, regulations and laws of the stateof California, including but not limited to, the California Vehicle Code. Government Code section 815. 2 applies to this claim.

Theroadway, property, signage, lighting, speedlimits, traffic controls, warnings, andvisibility aspects of the SUBJECT AREA were owned, controlled, constructed, maintained, designed, supervised, used, leasedand/or repaired by the City of Highland.

Due to the unsafeconditions of the roadway at or nearthe SUBJECT AREA, Thomas Jay Gilliland and/or DOE DRIVER struck the vehicle in which Clarisa Lynn De Lloyd was a passengerin, causinghergraveinjuries, ultimatelyresultingin herdeath.

The collision alleged herein was causedby, without limitation, the defective design, maintenance, management, control, inspection, repair, modification, and operation of the SUBJECTAREAbytheCityof Highland, creatingadangerousconditionofpublicpropertyfor motor vehicles at the time of the collision.

At all timeshereinmentioned, the City of Highlandandtheir agents, representativesand employees, wereactingwithin the scopeof employmentwhentheycreatedthe dangerous conditionand/or the City of Highlandhadnoticeof thedangerousconditionfor long enough timeto haveprotectedagainstit, butfailedtodosoandbreachedtheirrespectiveandcollective dutiesof careby allowing adangerousconditionto existandcontinueatthe SUBJECTAREA.

Thedangerousconditionsof publicpropertythat existedat theSUBJECTAREA atthetimeof thecollision createdareasonablyforeseeablerisk of thekind of injury that occurred.

The dangerousconditions were a substantial factor in causingthe deathof Clarisa Lynn De Lloyd and Claimant( s) harm and damages.

TheCityof HighlandviolatedtheirdutytoClaimant(s) andClarisaLynnDeLloydandtothe publicatlargewhentheyfailedto own, operate, maintain, inspect, construct, andrepairthe SUBJECTAREA in areasonablysafemanner. TheCity of Highland's negligenceand 2 -21-
misconductincludes, butisnotlimitedto, negligentownership, control, construction, maintenance, inspection, placement, supervision, repairs, design, modificationsoftheSUBJECTAREA, signage, landscaping, lights, shoulders, fences, curbs, easements, vegetation, and concreate and asphalt.

TheClaimant(s) damageswereadirect, proximate, andlegalresultofthenegligence, actsand omissionsof theCity of Highland.

AsafurtherdirectandproximateresultoftheactsandomissionsoftheCityofHighland, theClaimant(s) havesufferedthelossofdecedentClarisaLynnDeLloyd'slove, companionship, comfort, care, assistance, protection, affection, society, and moral support. Said damagesarein
asumtheexactamountsof which arenot yetknownto Claimant( s), but which amountswill be
provenatthetimeoftrial.
3 -22-
Io-ali
M5111,
111-0
-23-

STATEOF CALIFORNIA

DEPARTMENTOFCALIFORNIAHJOHWAYPATROL
TRAFFIC COLLISION REPORT Page 1 of
CHP 555 Page 1 Rev. 4- 11 OPI 060
CITY
AIDxaAI. C75TRICTLOCALREPORTNUMBERSPECIAL
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2022-00j4a ' bTM91- 5
-24-

STATE OF CALIFORNIA

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL

TRAFFIC COLLISION CODING
CHP 555 Page 2 (Rev. 4-11) OPI 060 lM Page 2 at 5
DATE Cf 0== N OCM DAY YEAM
12/ 14/ 2022
rm cum)
0938
7 3610
OFFICER I. o.
60469
NW f9ER
2022. 00136940

PROPERTY
o " Aum

CITY OF SAN BERNARDINO
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182 S SIERRA WAY SAN BERNARDINO CA 92408 XnYES [] NO
DAMAGE I>escxanoNofonNAoe

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A

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C
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i 0 - OTHER K
P

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NONE IN VEHICLE 0 - ( N VEHICLE USED

R- INVEHICLENOTUSED
LAP BELT USED 9 - IN VEHICLE USE UNKNOWN

LAP BBLT NOT USED T - IN VEHKIM IMPROPER USE

SHOULDER HARNESS USED U - NONE IN VEHICLE

HOT UJEO
0 • LAP1aHOULOER HARNESS USED M,I C BICYCLE. HELMET

LAP/ SHOULDER HARNESS NOT USED DRIVER PASSENGER

PASSIVE RESTRAINT USED V - NO X - NO

PASSIVE RESTRAINT NOT USED W - YES Y - YES

NOT REOUIRED

AIR BAG

B- UNKNOWN

L - AIR SAG DEPLOYED

I- AIR BAG NOT DEPLOYED

N - OTHER
P - NOT REOUtRED

INATTENTION CODES
A- CE.ILPHONEHANDHELD

B- CELLPHONE HANDSFREE

C- ELECTRONICEQUIPMENT

D - RADIO I CD
E. SMOKING

F - E ATING G
o• cttttrhtral
H . ANIMALS

I - PERSONAL HYGIENE

J - READING

K - OTHER

EJECTED FROM VEHICLE
0 - NOT EJECTED
1 - FULLY EJECTED
2 - PARTIALLY EJECTED
3- UNKNOWN
ITEMS MARKED BELOW FOLLOWED BY AN ASTERISK(' SHOULD BE EXPLAINED IN THE NARRATIVE.

PRIMARY COLLISION FACTOR
LIST NUMBER OF PARTY AT FAULT TRAFFIC CONTROL DEVICES 0110 aPECIAL INFORMATION 01102 MOVEMENTPR£ CEDING

COLLISION
01A ffy° 22349( A) VC4

X A CONTROLSFUNCTIONING

B CONTROLSNOTFUNCTIONING'

A HAZARDOUS MATERIAL
18 CELLPHONEHANDHELDW USE X

A STOPPED
B PROCEEDING STRAt"
B OTHER IMPROPER ORIVING% C CONTROLS OBSCURED C CELL PHONE HANDSFREE IN USE C RAN OFF ROAD D NO CONTROLS PRESENT I FACTOR• X X A CELL PHONE NOT IN USE D MAKING RIDH7TURN

C OTHER THAN DRIVER' TYPE OF COLLISION E SCHOOL SUS RELATED X E MAKING LEFT TURN D UNKNowN IA HEAD - ON F 15 FT MOTORTRUCK COMBO IF MAKINGUTURN B SIDE SWIPE G 32 FT TRAILER COMBO G BACKING

C REAR END H H SLOWINGISTOPPNG
WEATHER IMARK I TO 2ITEMS) X D BROADSIDE PASSING OTHER VEHICAX A CLEAR E HIT OBJECT J J cHANGINO LANES
8 CLOUDY F OVERTURNED K K PARKINGMANEuvm

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E FOG/ VISISIUTY FT. N I I N XINGINTOOPPOSINGLANE F
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STOP6 GOTRAFFICD HSU - IMPAIRMENTUNKNOWN' PEQESTRIAMS

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LOOSEMATERIALON ROADWAY' B CROSSINGW CROSSWALK - AT

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APPLICABLED

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SLEEPY! FATIGUED* E

REDUCEDROADWAYWIDTH F

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APPROACHING / LEAVING SCHOOL BUS O RUNAWAYvmcLE SKETCH

MISCELLANEOUS I
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An
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STATEoarlt iWITM;:gq ! PASSENGERS Palle 3 of 5
CHP 555 Pa ie 3 Rev,11-06 OPI065
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50469
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TAKEN TO
DESCRISE WAlRIES

VICTIMOF VIOLENTCRIMENOTIFIED
LO.?& UBFR DAY YEAR REVIEWER' S NAME
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PREPARERS NAMe
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12/ 15/ 2022 Acosta, Daniel
Snyder 50469
C555 b0G- trp
2016CHIP5552M- 00136940 PGgG3 Of 5
-26-

STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph Hughes, City Manager
REVIEWED BY: Lawrence A. Mainez, Community Development Director''``( Betty Hughes, MMC, City Clerk
PREPARED BY: Camille Goritz, Administrative Assistant IIIr SUBJECT: Declare one ( 1) Seat Vacant on the Community Trails Committee
RECOMMENDATION: Staff recommends the City Council:

1. Declare one ( 1) seat vacant on the Community Trails Committee; and

2. Direct the City Clerk to advertise the vacancies on the Community Trails Committee.

PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City's website.

BACKGROUND: Pursuant to Chapter 2. 32. 020 of the Highland Municipal Code, the CommunityTrails Committeeshall consistof five membersappointedby the City Council and shall serve without compensation. Each member of the committee shallserve a two-year term of office and have a demonstratedknowledgeand interest in one or more of the following: equestrian activities, bicycling, hiking, nature studies, or landscape/ open space design.

Board Member Robert LaChausse resigned due to moving outside city limits, therefore, it would be appropriate for the City Council to declare the one ( 1) seat vacant on the CommunityTrails Committee and direct the City Clerk to advertise and post the vacancy, as required per Government Code § 54970.
iproved Motion
nied Ayes
ntinued Noes
bled Abstain
Absent
Second Agenda Item No. / )
L—
File No
City Clerk City Manager
-1-

STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph A. Hughes, City Manager
PREPARED BY: ChuckDantuono, DirectorofAdministrativeServices/CityTreasurerC7j'D Leticia Nava -Cruz, Assistant Director of Administrative Services L0 c- SUBJECT: Resolution No. 2023- confirming the authority of the City Treasurer, pursuant to Government Code Section 53607.

RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council adopt Resolution No. 2023- confirming the authority of the City Treasurer, pursuant to Government Code Section 53607.

FISCAL IMPACT: None.

PUBLIC NOTICE: The agenda for this item was posted at the three required locations.

BACKGROUND: This item is presented to the Council annually. Government Code Section 53607 states that the City Council may delegate the duties of investing or reinvesting funds of the City, or to sell or exchange securities so purchased for a one- year period. The City Council previously delegated the duties to Chuck Dantuono in Resolution No. 2022- 019. The Government Code states that a yearly delegation may occur.

The Finance/ Personnel Subcommittee reviewed the proposed resolution on May 16, 2023, and recommends that the delegation of investment duties is granted to Chuck Dantuono for a one- year period beginning July 1, 2023.

If Chuck Dantuono is made the City Treasurer, Per the City of Highland wiring policy, he is required to notify the City Manager & Assistant Director of Administrative Services upon any transfers of funds for any reason. The opening of any new banking account(s) must be approved by Resolution by the City Council.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
City Clerk
Second
City
Agenda Item No. 13
File No.
-1-
RESOLUTION NO. 2023 -

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF HIGHLAND, CALIFORNIA, CONFIRMING THE AUTHORITY
OF THE CITY TREASURER, PURSUANT TO GOVERNMENT CODE SECTION 53607 WHEREAS, Government Code Section 36501 states that there must be an office of City Treasurer; and,
WHEREAS, Government Code Section 53607 allows the City Council to delegate the duties of investingor reinvestingfunds of the City, or to sell or exchangesecuritiesso purchased, to the City Treasurer; and,
WHEREAS, the Office of the City Treasurer was made appointive versus elective, as per Government Code Section 36511, in the incorporation papers of the City, per Resolution 87-414 of the Boardof Supervisorsof the Countyof San Bernardino, Stateof California, November23, 1987; and,
WHEREAS, this Resolution appoints Chuck Dantuono as City Treasurer of the City of Highland and to serve at the pleasure of the City Council; and,
WHEREAS, Government Code Section 53607 now allows the City Council to delegate the duties of investingor reinvestingfundsof the City, or to sellor exchangesecuritiesso purchased, to theCity Treasurer for a one- year period.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Highland, California, appoints the Director of Administrative Services, Chuck Dantuono as the City Treasurer for fiscal year 2023-2024 and delegates the authority to invest, or reinvest funds of the City, or to sell or exchange securitiesso purchased, pursuantto: GovernmentCode Section53607; and pursuantto the City's Investment Policy; and pursuant to the City of Highland's Wiring Policy.

APPROVED AND ADOPTED this 13th day of June 2023.

Larry McCallon, Mayor
ATTEST:

Betty Hughes, City Clerk
-2-

STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph A. Hughes, City Manager
PREPARED BY: Chuck Dantuono, Director of Administrative Services/ City Treasurer Leticia Nava - Cruz, Assistant Director of Administrative Services C- SUBJECT: Resolution No. 2023- establishing the Appropriations Limit for Fiscal Year 2023-2024 for the City of Highland in accordance with the provisions of Division 9 of Title 1 of the California Government Code.

RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council adopt Resolution No. 2023- establishing the Appropriations Limitfor Fiscal Year 2023-2024 for the City of Highland in accordance with the provisions of Division 9 of Title 1 of the California Government Code.

FISCAL IMPACT: None.

PUBLIC NOTICE: The agenda for this item was posted at the three required locations.

BACKGROUND: The Appropriations Limit ( Gann Limit) was formulated by using the change in the California per capita income and the change in Highland's population. All worksheets are on file in the finance department for further review of the calculations.

This item was presented to the Finance/Personnel Subcommittee on May 16, 2023. The Finance/ Personnel Subcommittee recommends that the City Council adopt the proposed Resolution.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.

File No.

City Clerk City
-1-
RESOLUTION NO. 2023 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HIGHLAND, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS
LIMIT FOR FISCAL YEAR 2023- 2024 FOR THE CITY OF
HIGHLAND IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA GOVERNMENT CODE
WHEREAS, Article XIIIB of the Constitution of the State of California as proposed by the Initiative Measureapprovedbythe peopleat the specialstatewideelectionheldon November6, 1979provides that the total annual appropriations subject to limitations of each local government shall not exceed the appropriationslimit of such entity for the prior year adjustedfor changes in the cost of living and populationexceptas otherwisespecificallyprovidedfor in saidArticle; and WHEREAS, Article XIIIB of the Constitution of the State of California as modified by Proposition 111 and Senate Bill 88 (Chapter 60/90) approved by the people at the statewide election held June 5, 1990; and
WHEREAS, beginningwith the 1990-1991AppropriationsLimit, the annualadjustmentfactorswill be:
the growthintheCaliforniapercapitaincomeOR, the growthinthe non-residentialassessedvaluation due to new construction ( since 1986- 1987), City population growth or County population growth (since 1986- 1987); and
WHEREAS, the State Legislature added Division 9 (commencing with Section 7900) to Title 1 of the Government Code of the State of California to implement Article XIIIB of the California Constitution:
and
WHEREAS, Government Code Sections 7902. 5 through 7902. 7 determines the Appropriations Limit for newly incorporated cities based on the year of incorporation; and WHEREAS, cities incorporated after the November 4, 1980 election and before January 1, 1988, have their Appropriations Limit determined by LAFCO and approved by the voters; and WHEREAS, Government Code Section 7910 provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit and make other necessary determinations for the following fiscal year pursuant to Article XIIIB at a regularly scheduled meeting or a noticed special meetingand that fifteen days prior to such meeting, documentationused in the determination of the appropriations limit shall be available to the public and any judicial action or proceedingto attack, review, set aside, void, or annulthe action of the City taken pursuantto this section shall be commenced within 45 days of the effective date of this resolution; and WHEREAS, Government Code Section 7902 ( a) sets forth the method for determining the appropriations limit for each local jurisdiction for the 2023-2024 fiscal year; and WHEREAS, Government Code Section 7901 ( b) allows a city or special district to choose the change in populationbetweenJanuary1ofthenextcalendaryearandJanuary1ofthecurrentyearwithinits jurisdictionor withinthe county it residesand doso annuallyby recordedvote of its governingbody; and
-2-
WHEREAS, pursuantto GovernmentCodeSection37200, the AppropriationsLimitandthe total Appropriations Subject to Limitation must be published in the annual budget; and WHEREAS, the State Controller's Office requires the submission of an informational form along with thefilingof theAnnualStatementof FinancialTransactionsno laterthan7 monthsafterthe startof each fiscal year; and
WHEREAS, Article XIIIB Section 1.5 requires that the annual calculation of the Appropriations Limit shall be reviewed as part of the annual financial audit; and WHEREAS, the City Councilof the City of Highlandwishesto establishthe AppropriationsLimitfor fiscal year 2023-2024 for the City of Highland.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Highland, California as follows:

Section 1. Thatit is herebyfound anddeterminedthatthe documentationusedinthe determinationof the AppropriationsLimitfor the Cityof Highlandfor fiscalyear2023- 2024was availableto the publicin the Finance Department of said City at least fifteen days prior to this date.

Section 2. That the annual adjustment factors chosen for fiscal year 2023-2024 were the California per capitapersonalincomeandtheCitypopulationgrowth, perGovernmentCodeSection7901.

Section 3. That the Appropriations Limit, Appropriations subject to the Limit, and the Appropriations Limit Marginfor the City of Highlandas establishedin accordancewith CaliforniaGovernmentCode Section 7902 are $ 45, 115, 652, $ 23, 485, 340 and ($ 21, 630, 313), respectively.

APPROVED AND ADOPTED this 13th day of June 2023.

Larry McCallon, Mayor
ATTEST:

Betty Hughes, City Clerk
-3-

APPROPRIATIONS SUBJECT TO LIMITATION
Worksheet # 4
City of Highland
Fiscal Year 2023/ 2024
Budget
A. PROCEEDS OF TAXES
B. MINUS EXCLUSIONS
Amount
23, 485, 340
C. APPROPRIATIONS SUBJECT TO LIMITATION 23, 485, 340
D. CURRENT YEAR LIMIT 45, 115, 652
E. OVER/( UNDER) LIMIT ( 21, 630, 313)
-4-
Worksheet # 5
City of Highland
Fiscal Year 2023/ 2024
Budget

POPULATION
1 / 1 /2022 56, 283
1/ 1/ 2023 55, 984
change over prior year 0. 5312
Converted to ratio 0. 9947

PER CAPITA PERSONAL INCOME
change over prior year 4. 44
Converted to ratio 1. 0444

CALCULATION FACTOR
2023/ 2024 1. 0388517
-5-

APPROPRIATIONS LIMIT
Worksheet # 6
City of Highland
Fiscal Year 2023/ 2024
Budget
A. LAST YEAR' S LIMIT 43, 428, 386
B. ADJUSTMENT FACTORS:

Population % increase 0. 9947
Inflation/ Income % change 1. 0444
Total Adjustment % 1. 0389
C. ANNUAL ADJUSTMENT 1, 687, 266
D. OTHER ADJUSTMENTS:

Lost Responsibility (-) -
Transfer to private (-) -
Transfer to fees (-) -
Assumed Responsibility (+) -
Subtotal -
E. TOTAL ADJUSTMENTS 1, 687, 266
F. THIS YEAR' S LIMIT 45, 115, 652
-6-
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-7-

STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph A. Hughes, City Manager
PREPARED BY: Chuck Dantuono, Director of Administrative Services/ City Treasurer Leticia Nava - Cruz, Assistant Director of Administrative Services 1— JC- SUBJECT: Resolution No. 2023- rendering the Annual Statement of Investment Policy for Fiscal Year 2023- 2024.

RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council adopt Resolution No. 2023- rendering the Annual Statement of Investment Policy for Fiscal Year 2023- 2024.

FISCAL IMPACT: None.

PUBLIC NOTICE: The agenda for this item was posted at the three required locations.

BACKGROUND: This item is presented to the City Council annually. The only proposed changes to the investment policy for Fiscal Year 2023- 2024are to remove two CD programs that are not in existence any longer. The Finance/Personnel Subcommittee reviewed the proposed Resolution and Policyon May 16, 2023, and recommendsthat the CityCounciladoptthe Resolutionand Policy.

State law no longer requires cities to present their investment policies to their governing board for approval. However, the Finance/ Personnel Subcommittee recommends that staff continue to present the investment policy to the City Council annually.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.

File No.
15 City Clerk City Ma
-1-
RESOLUTION NO. 2023 -

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF HIGHLAND, CALIFORNIA,

ADOPTING THE ANNUAL STATEMENT OF
INVESTMENT POLICY FOR FISCAL YEAR 2023/ 2024
WHEREAS, the City of Highland City Treasurer is no longer required by Government Code Section 53646(a)( 2) to annually render to the City Council a Statement of Investment Policy; and, WHEREAS, the City desires to continue to annually render to the City Council a Statement of Investment Policy, although it is no longer required by the Government Code; and, WHEREAS, the City has submitted the Statement of Investment Policy annually to complywith prudent money management; and,
WHEREAS, the CityTreasurershallalsorendera quarterlyreportto the CityCouncilshowingthetype of investment, institution, date of maturity, amount of deposit, current market value for all securities and the source, rate of interest, investments and moneys held by the City, description of funds under the management of contracted parties, statement that the report is in compliance or not with the investment policy, and that there are sufficient funds to meet the next six months' obligations or not, WHEREAS, the City Council can and does require the Treasurer's Report be submitted on a monthly basis, rather than a quarterly basis,
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Highland, California, adopts the Statement of Investment Policy attached herewith for the fiscal year 2023/ 2024.

APPROVED AND ADOPTED this 13th day of June 2023.

Larry McCallon, Mayor
ATTEST:

Betty Hughes, City Clerk
-2-

CITY OF HIGHLAND

STATEMENT OF INVESTMENT POLICY
FISCAL YEAR 2023- 2024
Introduction:

The purpose of this document is to identify various policies and procedures that enhance opportunities for a prudent and systematic investment policy and to organize and formalize investment - related activities. Related activities, which comprise good cash management, include accurate cash projections, the expeditious collection of revenue, the control of disbursements, cost-effective banking relations and a short-term borrowing program, which coordinates working capital requirements and investment opportunity. In concert with these requirements are the many facets of an appropriate and secure short- term investment program.

Scope:

It is intended that this policy cover all funds and investment activities under the direct authority of the City. The criteria outlined in this policy focus mainly on the City's pooled funds but will also apply to those funds under the control of the City Treasurer, unless specifically identified by statue or ordinance. This policy is applicable, but not limited to the funds of the city which consist of the General Fund, Special Revenue Funds, Capital Projects Funds, Internal Service Funds, Trust and Agency Funds, Former Redevelopment Funds, and any new fund( s) created by the City Council, based on their respective participation and in accordance with generally accepted accounting principles ( GAAP).

The current policy of the City prefers a passive investment strategy whereby investments are bought and held to maturity in order to match cash flow needs.

III Objectives:

A. Safety: It is the primary objective and responsibility of the City Treasurer to protect, preserve and maintain cash and investments placed in his/her trust on behalf of the citizens of the community, so as to protect the potential loss of principal, interest or a combination of these. Each investment transaction will seek to ensure that capital losses are avoided, whether from securities default, broker - dealer default, or erosion of market value. The City will seek to preserve principal by mitigating the two types of risk, credit risk and market risk.

Credit risk, defined as the risk of loss due to failure of the issuer of a security, will be mitigated by investing in investment grade securities and by diversifying the investment portfolio so that the failure of any single issuer would not unduly harm the City's cash flow.

2. Market risk, defined as market value fluctuations due to overall changes in the general level of interest rates, will be mitigated by limiting the average maturity of the City's investment portfolio to two years, the maximum maturity of any single security to five years, structuring the portfolio based on historic and current cash flow analysis eliminating the need to sell securities prior to maturity and avoiding the purchase of securities for the sole purpose of short -3-
term speculation. It is recognized however, that in a diversified investment portfolio, occasionalmeasuredlossesare inevitableandmustbeconsidered within the context of the overall investment return and current economic circumstances.

B. Liquidity: An adequate percentage of the portfolio should be maintained in liquid short- term securities, which can be converted to cash if necessary to meet disbursement requirements. Since all cash requirements cannot be anticipated, investments in securities with active secondary or resale markets is highly recommended. Emphasis should be on marketable securities with low sensitivity to market risk.

C. Yield: Yield, also known as return on investment, should become a consideration onlyafterthe basicrequirementsof safetyandliquidityhavebeenmet. Yieldisthe potential dollar earnings an investment can provide.

IV Standards of Care:

A. Prudence: The City adheres to the guidance provided by the "prudent investor standard in Government Code Section 53600. 3, which obligates a fiduciary to insure that:

When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managingpublic funds, a trusteewill act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent personactingin a like capacityandfamiliaritywith thosematterswoulduse in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency."
B. Public Trust: All participants in the investment process will act as custodians of the public trust. Investment officials will recognize that the investment portfolio is subject to public review and evaluation. The overall program will be designed and managed with a degree of professionalism that is worthy of the public trust. In a well - diversified investment portfolio, it must be recognized that occasional measured losses are inevitable, due to economic, bond market, or individual securitycredit analysis, and must be consideredwithin the contextof the overall portfolio' s investment return, provided that adequate diversification has been implemented.

C. Ethics and Conflicts of Interest: Officers and employees involved in the investment process will refrain from personal business activity that conflicts with proper execution of the investment program or impairs their ability to make impartial investment decisions. Employees and investment officials will disclose any material financial interest that could be related to the performance of the City's investment portfolio.

Duringno such time that the City depositsmoneyswith a state or federalcredit union will a member of the City Council or employee of the administrative office, manager's office, or treasurer's office of the City serve on the board of directors or -4-
any committee appointed by the board of directors, or the credit committee or supervisory committee, of the state or federal credit union, pursuant to Section 53648 of the Government Code.

D. Delegation of Authority: Government Code Section 36501 states that there must be an office of City Treasurer of the local government. In the incorporation papers of the City, the office of City Treasurer was made appointive versus elective, as per Government Code Section 36511, per Resolution No. 87- 414 of the Board of Supervisors of the County of San Bernardino, State of California, on November 23, 1987.

Government Code Section 53607 authorizes the City Council to delegate the duties of investing or reinvesting funds of a city to the City Treasurer. The City Council by Resolution No. 2023- 0??, which repeals Resolution No. 2022- 019, has appointed the City Treasurer, and has delegated their authority of investment decisions to the CityTreasurerasthe investoror reinvestorof the City's funds. ResolutionNo. 2023- 0?? delegates these duties for a one-year period effective July 1, 2023.

Dailymanagementresponsibilityof the investmentprogramhas beendelegatedto the City Treasurer/Director of Administrative Services, who will establish procedures for the operation consistent with this investment policy. In the absence of the City Treasurer/ Director of Administrative Services, the Assistant Director of Administrative Services is authorized to initiate investment transactions with approval by the City Manager.

V Safekeeping and Custody:

A. Banks and Securities Dealers: In selecting financial institutions for the deposit or investment of the City' s funds, the City Treasurer will consider the creditworthiness of institutions. The City Treasurer will continue to monitor financial institutions' credit characteristics and financial history throughout the period in which City funds are deposited or invested. These institutions will be qualified to purchase investments as set forth in Government Code Section 53601. 5. The current City policy for day- to-day deposit of funds and general banking transactions requires a financial institution to be within the limits of the City.

B. Brokers/Dealers: Securities purchased from a broker/dealer should be held in a third party custodian/ safekeeping account. Said securities should be held in a manner that establishes the City's right of ownership.

All brokers/dealers will be provided with a questionnaire prior to investment of any funds. A statement of compliance with the Investment Policy will also be required.

These questionnaires will be reviewed by the Finance Subcommittee.

All securities owned by the City should be held by a third party except the collateral for time deposits in banks and savings and loans and collateral for repurchase -5-
agreements. Collateral for time deposits in savings and loans are held by the Federal Home Loan Bank or an approved Agent of Depository. The collateral for time deposits in banks and for repurchase agreements should be held in the City's name in the bank's Trust Department, or alternatively, in the Federal Reserve Bank.

C. Internal Controls: A System of internal control will be established. The controls will be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City. Controls deemed most important include: separation of duties, separating transactions authority from accounting and record keeping, custodial safekeeping, clear delegation of authority, specific limitations regarding securities losses and remedial action, minimizing the number of authorized Investment Officials and code of ethics standards. All investment transactions will be confirmed in writing back to the City to be assured proper communication of the transaction has occurred.

D. Risk Tolerance: The City recognizes that investment risks can result from issuer defaults, market price changes or various technical complications leading to temporary illiquidity. Portfolio diversification is employed as a way to control risk.

Investment Managers are expected to display prudence in the selection of securities, as a way to minimize default risk. No individual investment transaction will be undertaken, which jeopardizes the total capital position of the overall portfolio. The Treasurer will periodically establish guidelines and strategies to control risks of default, market price changes and illiquidity.

In addition to these general policy considerations, the following specific policies will be strictly observed.

All transactions will be executed on a delivery versus payment (DVP) basis and follow Government Code Section 53601.

2. A competitive bid process, when practical, will be used to place all investment purchases.

VI Investment Instruments: Security purchases and holdings should be maintained within statutory limits imposed by the Government Code Section 53601 and 53601.1. Current permitted investments and deposits and their limits are as follows:
-6-

PERMITTED INVESTMENTS/ MAXIMUM MAXIMUM

DEPOSITS PERCENTAGES MATURITY
Securities of the U. S. Govt. Unlimited 5 years*
Securities of the State of California Unlimited 5 years* Bonds issued by the City Unlimited 5 years*
Bonds, notes, other indebtedness Unlimited 5 years*
of any local agency in California
Certificate of Deposits Unlimited 5 years*
Negotiable Certificates of Deposit 30% 5 years*
Bankers Acceptances ( 1) 40% 180 days
Commercial Paper ( 1) 25% 270 days
LAIF n/ a
CAMP n/ a
Passbook Deposits n/ a
Reverse Repurchase Agreements ( 1) 20% 92 days
Repurchase Agreements ( 1) 1 year**
Mutual Funds/ Money Market Funds ( 1) 20% n/ a
Medium Term Notes ( 1) 30% 5 years*
Mortgage Securities/ Asset Backed ( 1) 20% 5 years*
Maximum term unless expressly authorized by Governing Body to extend ( see paragraph below) and must be approved no less than three months prior to the purchase of the investment.

Will be rated A or its equivalent or better.

Governing Body approval is required. Further, it is suggested that the final maturity of the underlying investment security be less than or equal to the maturity of the reverse repurchase agreement.

Maximum as allowed by Limit set by LAIF Governing Board, not Government Code.

Amounts to invest and which funds to invest to be determined by the Finance Subcommittee.

Adopted by the CSMFO Cash Management Committee on February 26, 1992. 1) Further restrictions apply in Government Code Section 53601.

A. In the case of bond reserve investments, an exception to the five- year limitation may be extended, provided that the segregated investment portfolio of the bond reserve fund with the maturity schedule is prudent given current economic analysis. In addition, certain investments currently not authorized by this investment policy may be superseded by Council authorization in executing bond documents, provided that due diligence is exercised in acquiring background for the investment and/ or bank and rated by two Rating Agencies. Liquidity of certain bond funds may need to use money market funds of the trustee bank in order to facilitate timeliness of withdrawal -7-
and/ or interim holding periods for bond payments. All instruments will be in accordance with bond documents executed by the City Council and the Government Code.

B. Of the permitted investments/deposits as outlined in Section VI, the City Council has chosen to permit all the foregoing for FY 2023-2024 except Bankers Acceptances, Passbook deposits, Mortgage securities/ Asset backed and medium - term notes.

C. Prohibited investments consist of inverse floaters, range notes, or interest only strips that are derived from a pool of mortgages or any security that could result in zero interest accrual if held to maturity. Per Government Code Section 53601. 6, the City will not invest in any of these instruments.

D. Market - Average Rate of Return: The investment portfolio will be designed to attain a market -average rate of return throughout budgetary and economic cycles, taking into account the City's risk constraints, the cash flow characteristics of the portfolio, and State and Local laws, ordinances or resolutions that restrict investments.

E. Diversification: The investment portfolio will be diversified to avoid incurring unreasonable and avoidable risks regarding specific security types or individual financial institutions.

F. Collateral ization of Public Funds: The City Treasurer will enter into any contract with a depository relating to any deposit. Per Government Code Section 53648, a city may deposit public moneys into banks which are Federal Reserve System members or whose deposits are insured by the Federal Deposit Insurance Corporation ( FDIC), or any State or Federal Credit Union whose accounts are insured by the National Credit Union Share Insurance Fund or guaranteed pursuant to Section 14858 of the Financial Code.

For those deposits placed with depositories that are FDIC insured or guaranteed, the maximum amount is $ 250, 000 under the initial insurance. Other forms of insurance or instruments with securities ratings will be required for any amount up to the maximum amount on deposit at any single time in the depository.

VII Reporting:

A. Quarterly: The City Treasurer will submit a quarterly investment report to the City Council and City Manager within 30 days following the end of the quarter. This report will include all required elements of the quarterly report as prescribed by Government Code Section 53646( b). The City Council may elect to require this report monthly instead of quarterly per Government Code Section 53646(d).

Required elements of the quarterly report:
1) Type of investment.
2) Name of Issuer.
3) Date of maturity.
4) Amount of deposit or cost of the security.
5) Current market value of securities as of the date of the report. 6) Source of market valuation.
-8-
7) Investments and moneys held by the City.
8) Description of funds, investments, or programs under the management of contracted parties, including lending programs per Government Code Section 53646( b)( 1).
9) Rate of interest.
10) Statement that the report complies or does not in comply with the Statement of Investment Policy.
11) Statement that there are sufficient funds to meet the next six months' obligations or provide an explanation as to why not able to meet obligations. 12) Effective January 1, 1991, Accrued Interest for each depository as prescribed by the California Government Code Section 53646, if required by the City Council. At this time, the City Council chooses not to require this of the City Treasurer.

Optional elements of the quarterly report:
1) Purchase date.
2) Rating from appropriate rating agency.

B. If all investments are placed in the Local Agency Investment Fund, FDIC insured accounts in a bank or savings and loan, CAMP, county investment pool, or any combination of these, the City Treasurer may supply to the City Council and City Manager the most recent statement( s) received from these institutions in lieu of reporting them per Government Code Section 53646(e).

C. Marking to Market: The market value of the portfolio will be calculated at least quarterlyand a statementof the marketvalue of the portfoliowill be issuedat least quarterly. This will ensure that review of the investment portfolio, in terms of fair value and price volatility, has been performed consistently with recommended practices.

VIII Statement of Investment Policy:

The Statement of Investment Policy, which includes any changes from the previous year, will be reviewed and submitted annually, by Resolution, to the City Council by the City Treasurer. Government Code Section 53646( a)( 2) no longer requires a city to annually submit their investment policy to their governing board for approval. However, the City of Highland will continue to do so, voluntarily.

Any State of California legislation action placed into law after adoption of this Investment Policy that further restricts allowable maturities, investment type or percentage allocations, will be incorporated into the City of Highland's next Investment Policy.

Any investment held currently that does not meet the guidelines of the new policy will be exempt. However, at the investment' s maturity or liquidation, such funds will be reinvested only as provided by this policy.
-9-

STAFF REPORT

TO THE CITY COUNCIL
DATE: June 13, 2023
FROM: Joseph A. Hughes, City Manager ,
PREPARED BY: Chuck Dantuono, Director of Administrative Services/ City Treasurer Cli, Leticia Nava -Cruz, Assistant Director of Administrative Services Ltj U SUBJECT: Resolution No. 2023-_ establishing personnel system rules, amending, and superseding all prior Resolutions.

RECOMMENDATION: That the City Council approve Resolution No 2023-_ establishing personnel system rules, amending, and superseding all prior Resolutions.

FISCAL IMPACT: The fiscal impact of the adjustment to the City of Highland Premium Only Plan would be $ 25, 800 for Fiscal Year 2023- 2024 and $ 25, 800 for fiscal year 2024- 2025. There are adequate funds in the budget to cover these costs.

PUBLIC NOTICE: The agenda for this item was posted at the three required locations.

BACKGROUND: The City currently provides $ 1,450 per month for employees and City Council members under the City of Highland Premium Only Plan. These dollars are used for the purchase of health, dental and vision insurance. For fiscal year 2023- 2024, the adjustment being proposed is $50 per month per employee, an increase of 3.4%. The new monthly allowance would therefore be $1, 500.

The adjustment equals $ 25,800 for fiscal year 2023-2024. There are sufficient funds in the budget to cover this.

For fiscal year 2024- 2025, the adjustment being proposed is also $50 per month per employee. The new monthly allowance for fiscal year 2024- 2025would be $1, 550. This adjustment equals $ 25, 800 for fiscal year 2024-2025. There are sufficient funds in the budget to cover this also.

Included in this new Resolution are the following proposed changes recommended by the Finance/ Personnel Subcommittee:

Proposing to eliminate the one year wait for bilingual pay. Staff found that we needed people sooner than one year.

Proposingthat employeesreceive1.5x compensationwhenthey work on any city paid holiday.

Currently, theyonlyreceive1.0x compensationbecauseworkingmorethan40 hoursis required.

Approved Motion
Denied Ayes
Continued Noes
Tabled Abstai
Absent
Second Agenda Item No.

File No.

City Clerk City IA"anager
-1-
Proposingto add MLK Day, ChristmasEveand NewYearsEveto the list of city paid holidays.

Also being proposed is reducing floating holidays from 27 hours to 9 hours.

Bereavement Leave -per State law, this is changing from 3 days to 5 days.

Proposingtoaddlanguagerequiring40 hoursplusonemustbeworked (or useapprovedleave) to receive the Premium Only Plan.

Notice of Job Abandonment -proposing to change from 10 days back to 3 days.

The City Attorney's Office made several changesthroughoutthis documentto keep up with Federal & State laws and also made changes for clarification purposes.

This item was presented to the Finance/Personnel Subcommittee on March 30, 2023. The Finance/Personnel Subcommittee recommends that the City Council adopt the proposed Resolution. -2-
RESOLUTION NO. 2023 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,

CALIFORNIA, AMENDING AND SUPERSEDING ALL PRIOR RESOLUTIONS,

ESTABLISHING PERSONNEL RULES AND REGULATIONS
WHEREAS, the City Council is authorized and directed under the provisions of Ordinance No. 39 to adopt rules for the administration of the personnel system created in said Ordinance; and
WHEREAS, the objectives of these rules are to facilitate efficient and economical servicesto the publicand to providefor an equitablesystemof personnelmanagement in the municipal government; and
WHEREAS, these rules set forth those procedures and policies which ensure similar treatment for those who compete for original employment and promotion, and define many of the obligations, rights, privileges, and prohibitions which are placed upon all employees in the competitive service of the City; and WHEREAS, at the same time, within the limits of administrative feasibility, considerable latitude shall be given the City Manager, the Personnel Director, and the Appointing Authority in the interpretation of these rules.

NOW, THEREFORE, BE IT RESOLVED as follows:

1. That the City Council of the City of Highland (the "City") does hereby adopt the Personnel Rules and Regulations for the City, attached hereto as Exhibit "A", and incorporated herein in full.

2. That these rules establish the personnel system for the City. These rules shall apply to all employees of the City except those employees or employee groups who are excluded. Those employees or employee groups excluded are the City Manager, the City Attorney, Directorof Public Works/City Engineer, Assistant Directorof Public Works, Director of Community Development, Assistant Director of Community Development, City Clerk, Director of Administrative Services, Assistant Director of Administrative Services, Building Official, Public Works Manager, Public Services Manager, Administrative Services Manager, employees whose positions are funded under a state or federal employment program, peace officers, and employees designated as volunteer, temporary, per diem, provisional or seasonal. These employees or employeegroupsholdtheir positionsat the will of the City Councilor City Managerand are not obligated by State or Federal Law or otherwise entitled to benefits provided by these rules.

3. These Rules are not intended to and do not create any contract of employment, express or implied, or any rights in the nature of a contract. -3-
PASSED, APPROVED AND ADOPTED THIS 13th DAY OF June 2023.

Larry McCallon, Mayor
ATTEST:

Betty Hughes, City Clerk
-4-
EXHIBIT " A" RESOLUTION NO. 20234-- 0?? 86

CITY OF HIGHLAND

PERSONNEL RULES & REGULATIONS
Adopted June April 13, 20234, Resolution No. 2023t- 0??06, amending and supersedingall prior resolutions.

City of Highland Personnel Rules & Regulations
2518703
-5-

PERSONNEL RULES AND REGULATIONS
I. AUTHORITY AND PURPOSE
A. These Personnel Rules and Regulations ( the " Personnel Rules" or " Rules") are adoptedpursuantto City of HighlandOrdinanceNo. 39, ascodifiedin Chapter2.52 of the Highland Municipal Code ( Sections 2.52.010 et seq.), (hereinafter the " Personnel Ordinance") and establishspecificproceduresandregulationsgoverningthepersonnelsystemof theCity. These CompetitiveServicesRulesapplyto all City employeesexceptasspecificallysetforth herein.

B. CityCouncilAuthority. InaccordancewiththePersonnelOrdinanceandstatelaw, theCity Councilhasthedutyandauthorityto appoint, remove, promote, demote, control, order andgivedirectionsto theCityManager, CityAttorney (includinganyAssistantCityAttorneyor Deputy City Attorney), City Treasurerandsuchotherofficers andemployeesasdesignatedby City ordinance or law from time to time.

C. City Manager Authority. In accordance . with the Personnel Ordinance, or as otherwise,providedin statelaw, theCityManagerhasthedutyandauthorityto control, orderand givedirectionstoalldepartmentheadsandtosubordinateofficersandemployeesoftheCityunder his/herjurisdictionthroughtheirdepartmentheads, andfurtherhasthedutyto appoint, remove, promote, anddemoteanyandallofficersandemployeesofthecity, excepttheCityAttorneyand CityTreasurer. TheCityManagermaydelegatehis/herauthorityin accordancewiththeseRules.

I. TheCity ManagershallappointthePersonnelDirectorandtheAppointing Authority, exceptwheretheCity ManagerservesastheAppointingAuthority, or theAppointing Authorityis the City Councilor any individual, body, committee, subcommittee, or board appointedbytheCityCouncil, asthosetermsareusedintheseRules. TheCityCouncildesignates thePersonnelSubcommitteeof theCity Councilasthealternateauthorityto performthefunctions of the City Managerpursuantto theseRules, when, in the opinionof the City Manageror at the directionof theCity Council, goodcauseexistsfor analternateauthorityto hearappealsor make finaldecisionsasto aparticularemployeeoremployees. Theaffectedemployeeshallbenotified by theCity Managerin writingof theCity Manager's or theCity Council's designationof the alternateauthorityto performthefunctionsof theCity ManagerpursuanttotheseRules, andthe reasonsfor the alternate designation. The notice of designation shall be placed in the employee's personnelfile. TheemployeemayappealthedesignationtotheCityCouncil.

D. Administrative Policies and Procedures. Pursuant to the Personnel Ordinance, the CityManagerorotherAppointingAuthorityhastheauthoritytoissueadministrativepoliciesand procedurestoimplementorsupplementtheseRules'. DepartmentHeads, withtheconcurrenceof theAppointingAuthority, mayissuedepartmentrulesto implementor supplementtheseRules within department(s) or other work groups under their control. In the event that such other administrativepolicies, procedures, or departmentrulesconflictor areinconsistentwith these Rules, theprovisionsof theseRulesshallcontrol.

E. Conflict with Collective Bargaining Agreements. Whenever an applicable memorandumof understandingexpresslypreemptsasectionor identifiedportionof asectionin theseRules, thememorandumof understandingwill prevailonceacceptedby thebargaininggroup I-
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andapprovedbytheCityCouncil. All provisionsof theseRulesthatarenotin conflictwill remain in force.

F. Severability. Should any provision of these Rules be rendered illegal, unenforceable, or invalid, in wholeorin part, theremainingprovisionsor partsof theseRuleswill remain in full force and effect.

G. EmergencySituations. In casesof emergency, theCity Managermaytemporarily change, suspend, or otherwisemodify theseRules. Suchemergencychangeshallbelimited to the timer periodandsubjectsnecessitatedby the emergency. Any emergencychangeto be adopted permanentlymaybeimplementedonatemporarybasisunderthisparagraphuntil suchtimeasit maybe adoptedasa formalamendmentby theCity Council.

H. Collective Bargaining. These Rules are adopted, amended, and administered in compliance with the Meyers-Milias- Brown Act, commencing at California Government Code 3500 ( the " MMBA"). The City Council, the City Manager, the PersonnelDirector, andthe AppointingAuthorityshallendeavortointerpretandapplytheseRulesin amannerconsistentwith theMMBA andmaydelayor declineto takeany actionthatwouldviolatetheMMBA. Nothing in theseRulesis intendedto establishanynewlaborrelationsrequirementor to changeor expand anylaborrelationsrequirementbeyondthatrequiredby stateor federallaw.

I. At - Will Employment Status: All department heads and other management employees, andallCityofficersareemployedin anat -will statusandserveatthepleasureof the AppointingAuthority, anddonothaveanypropertyinterestin his/heremploymentorofficewith the City. This means that either the employee ( or officer) or the City may end the employment relationshipor appointmentatanytime, with or withoutcause, withor withoutpriornotice, and without any right of review, appeal, or grievance.

1. At -Will Positions. As providedin thePersonnelOrdinance, the following positionsareat -will positions, andall personsretainedor employedin anyof thesepositionsare at -will employees who serveat the pleasureof the Appointing Authority:
a. TheCityManager (subjecttothetermsof employmentcontract, if any) and any assistantsto the City Manager;
b. All directors, department heads ( alsoknown as dire . tots' and managers;
C. All personsnot regularly employedin permanentpositionsin the competitive service, as defined in the Personnel Ordinance and these Rules, including but not limited to, all probationary employees;
d. All persons employed in positions designated as seasonal, emergency, or temporary/ part- time;
e. All persons employed under a contract to supply expert, professional, technical or any other services;
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f. Emergencyemployeeshiredto meettheimmediaterequirementsof anemergencycondition, suchasextraordinaryfire, flood, or earthquakewhichthreatenslife or property;
g. Any employeeemployedin apositionprimarily fundedunderastate or federal program; and
h. Anyotherpositionnototherwisedesignatedasaregularpositionin theCity' scompetitiveservice, asdefinedin thePersonnelOrdinanceor theseRules.

In theeventthatthereis anyconflictbetweenthesePersonnelRulesandthe PersonnelOrdinancewith regardto designationof at -will status, theprovisionsof thePersonnel Ordinance shall control.

2. No Right of Appeal, Pre -Discipline or Grievance. At -will employeesmay beterminatedfrom theCity at anytime with or without causeandshallnothaveanyrightsto any pre- orpost -disciplinarydueprocessorevidentiaryappeal, review, orgrievanceundertheseRules, includingbutnotlimitedto RuleXX (DisciplinaryAction) andRuleXXIII ( GrievanceProcedure).

The imposition of discipline, the issuance of a performance evaluation or rating, or the implementationof any employmentaction againstor with regard to any at -will employee includingbutexpresslynotlimitedto, thegrantingof apromotionordemotiontoanotherat -will position, theassignmentor grantingof anycompensationrate, areductionin pay, or anymerit advancement, and/or the impositionor completionof anyprobationaryperiod or reviewperiod) shallnotmodify or removetheat -will statusof anysuchemployee.

3. Except as otherwise expressly provided in these Rules, or by separate resolutionof theCity Council, theseRulesshallnot applyto at -will employees.

J. Independentcontractors and volunteers are not employees of the City and are not included in the competitive service.

K. At - will employees are not included in the competitive service. Notwithstanding their exclusion from the competitive service, the following Rules shall apply to at -will employees as indicated:

I. Rule I (Authority and Purpose), Rule II Definitions), and Rule III ( General Provisions- Sections ( A) through ( K), inclusive) shall apply to the City Manager, management employees and all other at -will employees.

2. Rule IV ( Classification) shall apply to probationary employees.

3. Rule V ( Recruitment, Selection and Appointment, Sections ( A) through K), inclusive), shall apply to probationary employees. These provisions shall apply to other categoriesof at -will employeeswhen deemed appropriateby the City Council or City Manager.

4. Rule VI ( Examinations) shall apply to probationary employees. These provisionsshallapplytoothercategoriesof at -will employeeswhendeemedappropriatebythe City Council or City Manager.
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5. Rule VIII ( Method of Filling Vacancies) shall apply to probationary employees. Theseprovisionsshallapplyto othercategoriesof at -will employeeswhendeemed appropriateby the City Council or City Manager.

6. Rule XI ( Temporary Employment), shall apply to managementemployees, temporary/part-timeemployees, seasonalemployees, othertemporaryemployees, andemergency employees. when deemedappropriate by the City Council or City Manager.

7. Rule XIII ( Compensation and Payroll Practices -- Sections ( A) through ( K), inclusive) shall apply to probationary employees, temporary/part-time employees, seasonal employees, other temporaryemployees, emergencyemployees, the City Managerand other management employees in accordance with the terms. conditions and eligibility requirements as setforth in eachprovision.

8. Rule XIV ( Work Week, Work Schedules, Overtime and Compensatory Time), shall apply to at -will employees, subject to the terms, conditions and eligibility requirements as set forth in eachprovision.

9. Rule XV ( Employee Benefits) ( including but expressly not limited to, sick leave, family careandmedicalleave, pregnancydisabilityleave, andstateworkers' compensation) shallapplyto at -will employees, to theextentsuchemployeesmeettheterms, conditions, and eligibility requirements for an employee benefit.

10. Rule XVI ( Attendance, Leaves, Reports and Records) ( including but expresslynot limited to, attendance, military leave, leaveof absencewithout pay, jury duty/court leave, school leave, leave and reasonable accommodation for victims, ADA disability accommodation, and fitness for duty) shall apply to at -will employees, subjectto the terms, conditions and eligibility requirements for such leave or other provisions.

11. Rule XVIII ( Personnel Records) shall apply to at -will employees.

12. Rule XIX ( Separation from City Employment) shall apply to at -will employeesasspecified according to the terms, provisions, and conditions therein.

13. Rule XXI ( Layoff Policy and Procedure -- Sections ( A) through ( H), inclusive), shall apply to at -will employees, asspecifiedaccordingto the terms, provisionsand conditions therein.

14. Rule XXII ( Separation from Service) shall apply to at -will employees, as specified according to the terms, provisions and conditions therein.

15. Rule XXIV: Anti - Harassment Policy -- Sections ( A) through ( C) inclusive, shall apply to all at -will employees.

16. Rule XXV: Policy Against Workplace Violence -- Sections ( A) through ( F), inclusive, shall apply to all at -will employees.

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17. Rule XXVI: Policy Against Abusive Conduct -- Sections ( A) through ( D), inclusive, shall apply to all at -will employees.

18. Rule XXVII: Drug -Free Workplace Policy -- Sections ( A) through ( E), and F), shall apply to all at -will employees.

19. Rule XXIX: Management Rights, shall apply to all at -will employees.

L. Prior Rules Superseded. In the event that the terms and provisions of these Rules areinconsistentor in conflict with thetermsandprovisionsof anyprior City personnelpolicy and procedures, resolutionsor rulesandregulationsgoverningthesamesubject, thetermsof these Personnel Rules and Regulations shall prevail and such inconsistent or conflicting provisions or personnelresolutionsor rulesandregulationsareherebyrepealed.

M. Precedence of Personnel Ordinance. In the event of any conflict or inconsistency betweenanyprovisionof thesePersonnelRulesandthetermsandprovisionsof thePersonnel Ordinance, theprovisionsof thePersonnelOrdinanceshallprevail.

N. RulesNot a Contract. City employmentis governedby thePersonnelOrdinance, and federal and state law. These Rules are not intended to and do not create any contract of employment, expressor implied, or anyrights in thenatureof a contract. The City hastheright tomodify, amendordeleteanyprovisionof theseRulesatanytime, in theCity'ssolediscretion.

O. No Vested Rights; Amendments. No provision, term or condition of these PersonnelRulesprovide any employeewith any vestedright of any kind. The City Council reservestheright to modify, amendand/or deleteprovisionsof thesePersonnelRulesatanytime.

II. DEFINITIONS
The terms used in these Rules shall have the following meanings:

ADVANCEMENT": A salaryincreasewithin thelimits of apayrangeestablishedfor a class.

ALLOCATION": The assignmentof a single position to its proper class in accordance with thedutiesperformed, andtheauthorityandresponsibilitiesexercised.

APPOINTING AUTHORITY": TheCity Manageror suchotherofficersof thecity who, in their individual capacities, or as a board, commission, or city council, have the final authority to make the appointment to the position to be filled.

1. City Council. TheCity Councilservesasthe appointingauthorityfor the positionsof CityManager, City Attorney (includinganyAssistantCityAttorneyorDeputyCity Attorney), City Treasurer, andany otherpositionfor which appointmentpoweris vestedin the City Councilpursuantto City ordinanceor stateor federallaw.

2. City Manager. Exceptasotherwiseprovidedin thePersonnelOrdinanceor theseRules, the City Managerservesasthe appointingauthority for all headsof divisions, all 5-
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departmentsothermanagementpositions (includingbutexpresslynotlimited to, Directorof Public Works/ City Engineer, Director of Community Development, City Clerk, Director of Administrative Services, Finance Officer, Building Official, Public Works Manager, Public Services Manager, Administrative Services Manager, and such additional management positions asmaybecreatedfrom timeto timeby resolutionof theCity Council), and all subordinate officers and employeesof the City under his/her jurisdiction through their Department Heads..

Appointmentto full-timeregular, part-time regularandtemporarypositionsshallbemadeby the City Managerwith therecommendationof theDepartmentDirectorsasappropriate.

AT - WILL EMPLOYEE" or " AT - WILL STATUS": An employee who serves at the pleasureof the AppointingAuthority, whomaybe rejectedor terminatedat anytimeby the AppointingAuthority with or without cause, andwhohasno right to anypre- or post -disciplinary dueprocessor rightto anevidentiaryappeal, review, or grievanceundertheseRules, including but not limited to Rule XX ( Disciplinary Action) and Rule XXII ( Grievance Procedure). In accordance with the Personnel Ordinance, " at -will employee" includes all directors, managers, and other managementemployees, including but expresslynot limited to, all personsholding any position listed in Rule I.I. 1 of theseRules.

CITY OFFICIAL": Elected officials, City Manager, City Attorney, Finance Officer, and/or otherCity Council -appointedofficials in thedivision or departmentin whichtheappointed official serves.

CLASS" or " CLASSIFICATION": All positionssufficientlysimilarin duties, authority, andresponsibility, to permitgroupingundera commontitle in theapplicationwith equityof common standards of selection, transfer, demotion, and salary.

COMPENSATION" OR " PAY": Ratesof pay which havebeen establishedfor the respectiveclassesof work setforth in the compensationplan or otherscheduleapprovedby the City Council.

COMPETITIVE SERVICE": All positionsof employmentin the serviceof the City exceptthoseexcludedby the PersonnelOrdinanceandlisted below (ExcludedPositions). The competitive service is sometimes referred to as the classified service.

DAYS": Calendar days unless otherwise specified. When any action to be taken or deadline falls on a Saturday, Sunday or any other day the City' s offices are not open to transact normal business, suchaction may be takenon and the deadlinewill be extendedto the next weekdayduringwhichtheCity' sofficesareopento transactnormalbusiness.

DEMOTION": The voluntary or involuntary reduction of an employeewho has completedprobationfrom a positionin oneclassificationto a position in anotherclassification havingalowermaximumbaserateof pay.

DEPARTMENT": An organizational unit in a Division of the City, which is under the immediate charge of a manager or other Department Head who reports directly to a Director or the City Manager.

DEPARTMENT HEAD": An exempt management employee appointed by the City I on
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Manager to oversee, supervise, and manage a Department within a Division, and who reports directlyto aDirectorortheCityManager; andincludestheCity Clerk, BuildingOfficial, Public Works Manager, Public Services Manager, Administrative Services Manager, and such other managementpositionsthatmaybe createdfrom timeto time.

DIRECTOR": A management employee who is appointed by the City Manager to oversee, supervise, and managea Division and any departmentsin that Division; and which include the Director of Administrative Services; Director of Public Works/ City Engineer; Director of CommunityDevelopment; andsuchotherdirectorpositionsthatmaybecreatedfromtimeto time.

DISCHARGE" or " DISMISSAL": The involuntary termination of an employee by the City.

DISCIPLINARY ACTION": r,. tmseling, - Ooral or written reprimand, discharge, demotion, reductionin pay, or suspensionof aregularemployeefor punitivereasonsandnotfor any non - punitive reasons.

DOMESTIC PARTNERSHIP": A relationship asdefined under California Family Code Section 297, as amended from time to time.

ELIGIBLE": An individual satisfactorilycompleting the examinationprocessfor a classification and on an employment list, available for an appointment to a position in the competitive service.

EMPLOYEE": An individualcompensatedthroughtheCity payrollandlegallyemployed in a positionwithin a classificationin the competitiveservice. This term excludes independent and outside contractors and volunteers, and members of appointive boards, commissions, and committees andother governmental agencies.

EMPLOYMENT LIST":

1. Open Employment List: A list of names of persons who have taken an open -competitive examination for a classin the competitive service and have qualified.

2. Promotional Employment List: A list of namesof personswho have taken apromotionalexaminationforaclassin thecompetitiveserviceandhavequalified.

EXAMINATION":

1. Open - competitive Examination: An examination for a particular class which is opento all personsmeetingthequalificationsfor theclass.

2. Promotional Examination: An examination for a particular classwhich is openonly to employeesmeetingthequalificationsfor theclass. 7-
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3. Continuous Examination: An open examination which is administered periodicallyandasaresultof whichnamesareplacedonanemploymentlist, in orderof final scores, for a period of not more than one (1) year.

EXCLUDED POSITION": Pursuantto the Personnel Ordinance, the positions and the personsservingin thosepositionsthatareat -will andexcludedfrom thecompetitiveservice, including but not limited to the following:

1. Elective Officers;

2. The City Manager and assistantsto the City Manager;

3. Members of appointive boards, commissions, committees, and agencies;

4. Directors, department heads and other managers;

5. Personsperformingtechnical, expert, consulting, professionaland/or other services under contract for such services;

5. Volunteer personnel, such as disaster and other workers performing voluntary services;

6. Emergency employees, part-time/temporary employees and seasonal employees;

7. All Council - appointed City officers;

8. Any other positionnot otherwisedesignatedas a regularposition in the City's competitiveservice, asdefinedin thePersonnelOrdinanceor theseRules; program; and

9. Any position primarily funded under a state or federal employment

10. Personsappointedto excludedpositionscreatedin thefuture.

FLSA- EXEMPT EMPLOYEES": An employee whoseduties and salary exempthim/ her from the overtime pay provisions of the federal Fair Labor StandardsAct (" FLSA"). Such employeesaregenerallyemployeesin executive, administrative, orprofessionalpositions.

JOB DESCRIPTION": A written description consisting of a title, a general statementof the level of work andthe distinguishingfeaturesof work, examplesof dutiesandthe desirable qualifications.

LAYOFF": The involuntarynon -disciplinary separationof employeesfrom the active work forcedueto lack of work or funds, or to the abolition of positionsby theCity Council for the above reasons or due to organization changes.

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LEAVE OF ABSENCE": An approved type of absencefrom work as provided for by these Rules.

MANAGEMENT EMPLOYEE": An employee holding a position designated as a managementposition, suchasdirectorsandmanagers, andincludingbut not limited to, the followingpositions: theCityManager, BuildingOfficial, CityClerk, Directorof Administrative Services, Directorof CommunityDevelopment, Directorof PublicWorks/City Engineer, Finance Officer, Administrative ServicesManager, Assistant Community Development Director, Assistant Public Works Director, Public Services Manager, Public Works Manager, and such other positions asmaybe createdby theCity Councilfromtime to time anddesignatedasmanagementpositions.

NON- EXEMPT EMPLOYEES": Employees who are entitled to overtime pay and/or compensatory time off in accordance with the FLSA.

PERSONNEL DIRECTOR": The employee appointed by the City Manager to carry out the designated duties of the Personnel Director or Personnel Officer set forth herein in the Personnel Ordinance and/ or these Rules.

PERSONNEL ORDINANCE": Ordinance No. 39, which createda personnel system for theCity, ascodifiedin Chapter2.52of theHighlandMunicipalCode (Sections2.52.010etseq.), and as amended from time to time.

POSITION": A combination of duties and responsibilities in the competitive service requiringthefull-time or part-timeemploymentof oneperson.

PROBATIONER" or " PROBATIONARY EMPLOYEE": An employee in a position in thecompetitiveservicewho servesaprobationaryperiodat eithertheoutsetof initial employment or attheoutsetof apromotionto ahigherclassification, asfollows.

1. Initial -hireprobationaryemployee: An employeein thecompetitiveservice who (a) hasnotpreviouslybeenemployedby theCity, or (b) haspreviouslybeenemployedby theCitybutwhoisre-employedafterabreakin service. An initial -hireprobationaryemployeeis anat -will employeewho servesatthepleasureof theAppointingAuthority, hasnopropertyright in continuedemployment, andmayberejectedatanytime duringtheprobationary periodwith or without cause, andhasno right to anypre- or post -disciplinarydueprocess, evidentiaryappeal, review, or grievance pursuant to theseRules:

2. Promotional probationary employee: An employee in the competitive servicewho has been promotedto a higher job classificationrequiring different skills. A promotionalprobationaryemployeeservesin anat -will statusin his/herpromotionalpositionand mayberejectedfromthatpromotionalpositionatanytimeduringthepromotionalprobationary periodwith or withoutcauseandhasno right to anypre- or post -disciplinarydueprocess, evidentiaryappeal, review, or grievancepursuantto theseRuleswith respectto disciplinaryaction orrejectionfromhis/herpromotionalprobationaryposition. Anyotherdisciplinaryactionof such employee shall be subject to Rule XX ( Disciplinary Action).

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PROBATIONARY PERIOD": A working testperiodof time that is anintegral partof theexamination, recruiting, testingandselectionprocessduringwhichanemployeeisrequiredto demonstratefitnessforthepositionto whichtheemployeeis appointed, includinganinitial hire probationaryemployeeor apromotionalprobationaryemployee, andduringwhichtheemployee servesin an at -will statusandmay be terminated at any time without prior notice or causeor right of appeal or grievance.

PROMOTION": The movement of an employee from one class to another class having a higher maximum base rate of pay.

PROVISIONAL APPOINTMENT": The appointment of a person who possessesthe minimumqualificationsestablishedforaparticularclassandwhohasbeenappointedtoaposition in that class in the absence of available eligibles. In no instance shall a provisional appointment exceed six ( 6) months.

REDUCTION IN PAY" or " REDUCTION IN SALARY": A compensation decrease within thelimits of thepayrangeestablishedfor a class.

REGULAR EMPLOYEE": An employee in the competitive service who has successfully completedthedesignatedprobationaryperiodandis employedfull-timeorpart-timein aregular positionashereafterprovidedin thePersonnelOrdinanceandtheseRules.

REINSTATEMENT": The restoration without examination of a former regular employee orprobationaryemployeeto aclassificationin whichtheemployeeformerlyservedasaregular employee.

REJECTION": The terminationor separationof a probationaryemployeefrom City employmentor the assignmentof a promotional probationaryemployeeto his/her former classification in the competitive service during the probationary period. Rejection during probationisnotadisciplinaryaction, maybeundertakenwithorwithoutcause, andis notsubject to pre- or post -disciplinarydueprocessor right to an evidentiaryappeal, review, or grievance undertheseRules, includingbut not limited to Rule XX ( Disciplinary Action) andRule XXIII Grievance Procedure).

RELIEF OF DUTY": The temporary assignment for non -disciplinary reasons of an employee to a status of leave with pay.

SEASONAL EMPLOYEE": A temporary/part-time employeeappointedin the same mannerandsubjectto thesameprocedureasaregularemployeeexceptthata seasonalemployee is anat -will employeewho will belaid off prior to or atthecloseof theseasonfor whichhe/she hasbeenappointed, or who mayotherwiseterminatedatanytimewith or without causeandhave norightto anypre- orpost -disciplinarydueprocessorrightto anevidentiaryappeal, reviewor grievance .undertheseRules, includingbutnotlimitedtoRuleXX (DisciplinaryAction) andRule XXIII (Grievance Procedure), and arenot eligible for any benefits or leave.

SENIORITY": Exceptasotherwiseprovidedin theseRules, the statusacquiredby an employeebasedon his/her total cumulative time servedin the City serviceupon the effective date of alayoff. Seniorityincludesall periodsof attendanceatwork, approvedleavesof absence, time 10-
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spentonmilitary leaveandanyotherperiodrequiredby lawto beincludedin seniority. Seniority does not include unauthorized absences, time spent between employment with the City, suspensions, layoffs, or anytimewhentheemployeewasnotactivelyengagedatwork.

SEPARATION" Thevoluntaryor involuntaryseparationor terminationof an employee fromCity servicebecauseof death, discharge, rejectionwhileaprobationaryemployee, layoff, job abandonment, resignation, or retirement.

SUSPENSION": The involuntary temporaryseparationfrom serviceof an employee without pay for disciplinary reasons.

TEMPORARY/ PART- TIME EMPLOYEE": An employeeemployed to fill a position on atemporary, irregular, seasonalor contingentbasis, andwhoworkslessthantwenty (20) hours perweek, orlessthanonethousand (1,000) hoursperyear, andwhomayormaynothavearegular schedule. Temporary/part-timeemployeesdonotqualifyforbenefitsorleaveexceptasrequired by state or federal law. Temporary/part-time employeesarenot part of the competitiveservice andareat -will employeeswho may beterminatedat anytimeby theAppointing Authority with or without causeandhaveno right to pre- or post -disciplinary dueprocessor right to an evidentiary appeal, review, or grievanceundertheseRules, includingbut notlimitedto RuleXX (Disciplinary Action) and Rule XXIII ( Grievance Procedure). All part-time employeesaretemporary/part-time employees except regular part- time employees.

TRANSFER": The movement of an employee from one position to another position in the sameclassor from one classto another classthat hasthe samemaximum rate of basepay.

VACANCY": An authorizedandbudgetedpositionthatis not occupiedby anemployee having either a probationary or regular appointment to the position.

WORKING DAYS": Any day includedin an employee's assignedwork scheduleas approvedby theDirector. thedaysof theweekandhoursmayvaryperemployee.

III. GENERAL PROVISIONS
A. FAIR EMPLOYMENT PRACTICES
Any techniqueor procedureusedin recruitmentandselectionof employeesshall be designedto measureonly the job -related qualificationsof applicants. No recruitment or selectiontechniqueshallbeusedwhich, in theopinionof thePersonnelDirector, or asrequiredby stateor federallaw, is notjustifiably linked to successfuljob performance.

B. EQUAL EMPLOYMENT OPPORTUNITY
TheCityprovidesequalemploymentopportunitiesforallqualifiedemployeesand applicants for employment asto all terms of employment, including hiring, compensation, training, promotion, transfer, discipline, dischargeand/orotherseparation. TheCitydoesnotdiscriminate, andprohibitsdiscrimination, on thebasisof race, color, religion, sex (includingpregnancy, childbirth, or relatedmedicalconditions) or gender, sexualorientation, genderidentity or gender expression, age, national or ethnic origin, citizenship, ancestry, physical disability, mental 11-
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disability, medicalcondition, familycarestatus, veteranor militarystatus, maritalstatus, orany otherbasisprotectedby federal, state, or local law or ordinanceor regulation (referredto as protected status"). The City alsomakesreasonableaccommodationsthatdo not imposeundue hardshipontheconductof Citybusinessforprotectedapplicantsandemployeeswhoseeksuch accommodationsbecauseof a qualifiedphysicalor mentaldisability. Harassment or retaliation basedonanyprotectedstatusis alsoprohibited. All aspectsof employmentwill begovernedon the basisof merit, competence, and qualifications.

Employees, applicantsandvolunteerswith questionsor concernsaboutanytypeof discrimination, harassmentor retaliation in the workplace are encouragedto bring theseissuesto the attention of their immediate supervisor, the Personnel Director, a human resources officer, or any other supervisor, manager, or Director with whom the employee feels comfortable.

Employees, applicants, andvolunteers canraise concernsandmakereports without fearof reprisal.

Complaintsmay be madeand will be handledusingthe proceduresoutlinedin the Anti - Harassment Policy ( Rule XXIV), or by contactingthe U.S. Equal EmploymentOpportunity Commission or the California Depaftment of Fair- Employment and 14ousi eCivil Rights Department. Anyonefoundto be engagingin anytypeof unlawful discrimination, harassmentor retaliationis subjectto disciplinaryaction, up to andincludingdischargefrom employment.

C. DISABILITY ACCOMMODATION
TheCity is committedto complyingfully with theAmericanswith DisabilitiesAct ADA") and the California Fair Employment and Housing Act (" FEHA"), andto ensuringequal opportunityin employmentfor qualifiedpersonswithdisabilities. All employmentpracticesand activitiesareconductedon anon-discriminatorybasis. Hiring proceduresaredesignedto provide personswith disabilitiesmeaningfulemploymentopportunities. Pre - employment inquiries are madeonlyregardinganapplicant'sabilitytoperformtheessentialfunctionsof theposition.

The City will attempt to provide Reasonablereasonableaccommodationsfor qualifiedindividualswith knowndisabilitieswill bemadeunlessdoingsowouldbe anundue hardshipto theCityor theemployeeorapplicantposesadirectthreatto himselforherselfor others. All employment decisions are based on the merits of the situation in accordancewith defined criteria, not the disability of the individual.

Qualifiedindividualswithdisabilitiesareentitledto equalpayandotherformsof compensation ( or changes in compensation) as well as in job assignments, classifications, organizationalstructures, positiondescriptions, linesof progression, andsenioritylists. Leaveof all types will be available to all employees on an equal basis.

The City is alsocommittedto not discriminatingagainstanyqualifiedemployees or applicantsbecausethey arerelatedto or associatedwith a personwith a disability. The City will follow the FEHA or any other stateor local law that providesindividualswith disabilities greaterprotection than the ADA.

Thispolicyisneitherexhaustivenorexclusive. TheCityiscommittedtotakingall otheractionsnecessaryto ensureequalemploymentopportunityfor personswith disabilitiesin accordance with the ADA, FEHA and all other applicable federal, state, and local laws. 12-
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D. OUTSIDE EMPLOYMENT

1. Employeesmaybeallowedto work in off -dutyjobs only if suchsecondary employment meets these requirements:
a. The outside employment does not conflict with the interest of the City, or carryoverinto theemployee'sregularduties; and
b. The outside employment does not adversely affect the employee' s ability to perform City duties.

2. " Outside employment" shall include work pursued in a self-employed capacity.

3. Beforeacceptingoutsideemployment, the employeemustfirst advisethe CityManagerin writingof his/herintentandreceivewrittenpermissionfromtheCityManager.

The written request shall include: the work hours and/or time required; job title or the nature of theactivity; thework location; andthesupervisor, managerandnameof theemployeror activity.

The employeemust promptly report in writing to the City Manager any changesto the aforementionedinformation. Any outsideemploymentauthorizationis valid only up to oneyear.

Should the employeecontinue the outside employment, activity, or enterprisefor alonger duration, he/shemust make another requestfollowing the processherein.

4. Employeesareprohibitedfrom engagingin outsideemploymentwhile on anytypeof leavewheresuchemploymentis ormaybeinconsistentwiththeleaveorthetermsof the leave approval.

5. Employeesare prohibited from engagingin outside employmentwhich involvestheuseof Citytime, facilities, equipment, vehicles, supplies, Cityofficesorbuildingsor otherCity personalor realproperty, or anyotherCity resources.

6. Employeesare prohibited from engagingin outsideemploymentduring their working hours for the City.

7. Employeesare prohibited from engagingin outside employmentwhich involves hours of work or the exertion of effort which would or could be reasonably expected to reducethequality or quantityof theemployee'sservicesto theCity.

8. Employeesareprohibitedfrom engagingin outsideemploymentwherea conflict of interest or the appearanceof a conflict arises. Examples of this could include, but are not limited to, outside employment that:
a. Is eitherdirectlyorindirectlyconnectedwith theemployee'sofficial duties, includingbutnotlimitedto: doingbusinesswithpersonscontactedin thecourseofhis/her officialduties, engagingin activitieswheretheemployeeorhis/herassociatemaybebenefitted by this official position, or doingbusinesswhich mayinfluencetheemployeeor otheremployees in theperformanceof their official duties.
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b. Involvesadvisoryor consultingserviceswhich couldbereasonably expected to conflict with the City' s interests.

C. Involves financial interest in any contract, sale, or transaction to which theCity is aparty, or which significantlyimpactstheCity. d. Involvestheemployees' performanceof anactin otherthanhis/her capacityasa City employeewhichmaylaterbe subjectdirectlyor indirectlyto the control, inspection, review, approval, audit, or enforcementof the City or any of its employees. e. Involves useof the City's prestigeor influence, a City badgeor uniform, or an employee' s title as a City employee.
f. Involves the employee' s receipt or acceptance of any money or other considerationfrom anyoneotherthantheCity for theperformanceof anactwhich theemployee would be required or expectedto render in the regular courseor hours of his/her City employment or aspart of his/her duties asa City employee.
g. Involves the use of disclosure of confidential information produced, obtained, or learned in the course of his/ her employment with the City.

9. If the Personnel Director determines that an employee' s outside employmentcreatesa conflict of interest or potential conflict of interest with his/her City employmentor interferesin any other way with his/her ability to meetCity requirements, the PersonnelDirectorwill providewrittennotificationtotheemployeethathe/shewill bedismissed from employment with the City unless the employee terminates the outside employment. • The noticeandappealprovisionsof Rule XX (DisciplinaryAction) shall applyto employeessubject to this Rule, as appropriate, regarding this determination.

10. The acceptanceor performanceof outsideemploymentin violation of any of the requirements setforth in this Section D is causefor discipline up to and including discharge from employment.

E. NEPOTISM - EMPLOYMENT OF RELATIVES, SPOUSES OR DOMESTIC

PARTNERS

1. Policy. The City regulatesthe employmentand placementof relatives, spouses, anddomesticpartnerssoasto avoidconflictsof interestandto promotesafety, security, supervision, and morale. The provisionsof this Sectionshall governthe employmentof the immediate family of any official or employee of the City.

2. Definitions. For purposesof this Section, the following termshavethe following meanings.
a. " Relative" meanschild, stepchild, parent, grandparent, grandchild, brother, sister, half-brother, half- sister, aunt, uncle, niece, nephew, or in-laws of thoseenumerated by marriage or domestic partnership.
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b. " Spouse" means one of two persons to a marriage, or two people who are registered domestic partners.

C. " Supervisorial relationship" means a relationship in which one personexercisestherighttocontrol, direct, rewardorpunishanotherpersonbyvirtueoftheduties and responsibilities assigned to his/ her position.

3. Employmentof Relativesof City Officials. Relativesof City officials shall not becomeemployedby the City duringtheofficial' s term. For this provision, " City officials" meanstheCity Manager, electedofficials, or Council -appointedofficialsin thearea/department in which the appointed official is serving.

4. Employment of Relatives of City Employees. The City will not appoint, promote, ortransferapersonto apositionin thesamedepartment, division, or facilityin which suchperson's relative alreadyholdsa position, if suchemploymentwould result in any of the following:
a. A direct or indirect supervisor - subordinate relationship; b. Thetwo employeeshavingjob dutieswhichrequireperformanceof shared duties on the same or related work assignment;
C. Both employeeshaving the sameimmediate supervisor; or d. A potentialfor creatingan adverseimpacton supervision, safety, security, morale, or efficiency.

5. Employment of Spouses/ Domestic Partners. The City will not appoint, promote, or transfera personto a positionin the samedepartment, division, or facility in which theperson'sspouseordomesticpartneralreadyholdsaposition, if suchemploymentwouldresult in any of the following:
a. One spouseor domestic partner being under the direct supervision of the other spouse or domestic partner; or
b. Potential conflicts of interest or hazardsfor married personsor those in domesticpartnershipwhicharegreaterthanfor thosewho arenot marriedor in domestic partnerships.

6. Marriage or Domestic Partnership After Employment.
a. Transfer. If a City employeemarriesanotherpersonemployedby theCity within thesamedepartment, division, or facility, bothemployeesshallbeallowedtoretain theirrespectivepositionsprovidedthatadirector indirectsupervisorialrelationshipdoesnot exist atthetime of marriagebetweenthetwo positions. Duringtheperiodof employment, nodirector indirect supervisory position shall exist between the two employees. The City Manager has discretion to transfer one of the employeesto a similar position in anotherdepartment, division, or facility. Althoughthewishesof thetwo employeeswill be considered, the City Managerretains 15-
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sole discretionto determinewhich employeewill be transferredbasedupon City needsfor supervision, safety, security, ormorale. Anysuchtransferthatresultsin areductionin payisnot disciplinaryandisnotsubjectto anygrievanceorappeal, orpre- orpost -disciplinarydueprocess, appealhearing, review, or grievance.
b. Separation. If continuing employment of both employees, who work in the samedepartment, division, or facility, andwho later becomespousesor domestic partners, cannotbeaccommodatedin amannertheCityManagerfindstobeconsistentwiththe City'sinterestin thepromotionof supervision, safety, security, ormorale, thentheCityManager retainssolediscretionto separateoneemployeefrom City employment. Absenttheresignationof one employee, the less senior employee will be separated. Any such separationis not considered tobedisciplinaryandisnotsubjecttoanygrievanceorappeal, orpre- orpost -disciplinaryappeal due process, review, hearing, or grievance.

7. Waiver of Restrictions. The City Manager may waive the restriction set forthin paragraphs3, 4, 5 and/or 6, above, if theaffectedDepartmentHeadandtheAppointing Authoritydeterminethat, becauseof thenatureofthedepartment, divisionorfacilityandthework assignmentsin question, themembersoftheimmediatefamilywouldhaveminimaljob -related contactwith one another, andneither would beplaced in suchaposition asto superviseor evaluate the other.

F. USE OF COMPUTER SYSTEMS AND OTHER TECHNOLOGY RESOURCES l . Policy. TheCity' s computersystemsandothertechnologyresourcesshall beusedonlyforCitybusinessandofficialpurposesandshallbegovernedbytheseRulesandthe CityofHighlandPolicyonTechnologyUseandSecuritycontainedin AppendixA totheseRules, as amended from time to time. TheCity'sTechnologyResourcesshallnotbeusedfor personal use or use related to any employee' s outside employment. Violation of this Rule or the Policy AppendixA) mayresultintheremovalof orrestrictionontheemployee'saccessto oruseof TechnologyResourcesatanytimewithoutpriornotice. EmployeeswhoviolatethisRuleand/or thePolicy (AppendixA) maybesubjectto disciplinaryand/or legalactionupto andincluding dischargefrom employment and/or criminal or civil penalties or other legal action.

2. Definitions. As used in these Rules, " Technology Resources" includes all of the following: all electronic media and storage devices, software, and means of electronic communicationincludinganyof the following: personalcomputersandworkstations; laptop computers; iPads; mini andmainframecomputers; computerhardwaresuchasdisk drives, tape drives, external hard drives and flash/thumb drives; peripheral equipmentsuch as printers, modems, fax machines, andcopiers; computersoftwareapplicationsandassociatedfiles anddata, including softwarethat grantsaccessto externalservices, suchasthe Internet. applications, or cloudstorageaccounts; City serversandWiFi connection; electronicmail; mobilephones; tablets; personalorganizersandotherhandhelddevices; pagers; voicemailsystems; andinstantmessaging systems. Technologyresourcesis alsointendedto broadlyincludenewor emergingdevices, technology, softwareandmeansof communicationsthatmaybedevelopedorimplementedin the future.
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3. No Expectation of Privacy. Employees have no expectation of privacy whenusingthe City's TechnologyResources, andtheCity hastherightto inspectall records related to such Technology Resources. TheCity may monitor. inspect, review, makecopiesof, and remove an employee' s e-mail communications, internet usage, applications, files, and other Technological Resourcesas deemedappropriate at any time in the City' s discretion, and without priornotice, toassurethattheemployee'suseof Citytechnologyresourcesrelatessolelyto official business, and that the communications and content contained therein are in compliance with this Rule andthe Technology Use Policy (Appendix A).

4. Public Records. Users should also be aware that all records related to the conductof the public's businessaresubjectto disclosureunderthe Public RecordsAct and/or other applicable provisions of stateor federal law except to the extent exempt thereby.

5. Discipline. Misuse of the City' s technology resources may subject the employeeto disciplineup to andincludingdischargefrom employment.

6. SupplementalRules and Policies. The City Managermay adopt additional rulesandpoliciesto implementor supplementthis RuleandAppendixA.

G. USE OF TELEPHONES AND MOBILE/ CELLULAR PHONES
City TelephonesandMobile/ Cellular Phones.
a. Useof City telephonesandCity -issuedmobile/cellularphonesshall complywith therequirementsof this Sectionin additionto theCity' sPolicy on TechnologyUse andSecuritycontainedin AppendixA to theseRules. Exceptasotherwiseprovidedin this Section andsaidPolicy, useof CitytelephonesandCity -issuedmobile/cellularphonesshallbelimitedto City -related businessand official purposes.
b. The City recognizesthat on occasionuseof City telephonesand City -issuedmobile/cellular phonesfor personalcalls is necessary. Employees may use City telephonesor mobile/cellularphonesfor personalcallswhennecessary, understandingthat such useis a privilege andshouldnotbe abused. Personal outgoing as well as incoming calls should be kept to a minimum. Employeesareexpectedto makepersonalcallson non -work time when possibleandto ensurethatfriendsandfamilymembersareawareoftheCity'spoliciesandrules.

C. Personaltoll calls may not be chargedto the City. Any personaltoll calls areto be placedon the employee's personalcalling card. Any unauthorized personal toll callsmadebyanemployeearetobereimbursedtotheCity. Anyunauthorizedpersonaltoll calls madeby anemployeeandnotreportedto theCityandreimbursedmayresultin discipline, up to and including termination.
d. As providedin the City' s Policy on TechnologyUseandSecurity Appendix A), employeesshouldunderstandthattheyhaveno expectationof privacywhenusing aCity -issuedtelephone, orcellularormobilephone, andtheCityhastherighttoreviewallrecords relatedto telephones, mobilephonesandcellularphones, includingbut notlimited to, phonelogs, text message and internet usage logs. Users should also be aware that all telephone and mobile/cellular phone records ,relatedto the conduct of the public's businessare subjectto 17-
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disclosure under the Public RecordsAct and/or other applicable provisions of stateor federal law except to the extent exempt thereby.

2. Personal Mobile/ Cellular Phones.
a. Duringpaidworktime, employeesareexpectedto exercisethesame discretionin usingpersonalmobile/cellularphonesorotherwirelessdevicesasis requiredforuse of any City telephone or technology resource. Personal mobile/ cellular phones or other cellular/wirelessdevices, includingbut not limited to tablets, shallnot be usedat any work site wherethe operationof the phoneor devicemay interferewith the City' s services, programs, activities, or otherequipment, or wheresuchphoneor devicemaybeadistractionto thepublic or other employees.
b. Employees are expected to make personal calls on non -work time whenpossibleandtoensurethatfriendsandfamilymembersareawareoftheCity'spoliciesand rules.

C. Employeesaccessing, using, or transmitting data related to the conductof thepublic'sbusinessontheirpersonaldevicesatanytimehavenoexpectationof privacy. Work -relatedcommunicationshouldnotbeconductedonpersonaldevices. Anywork - relatedcommunicationoranyothermattersrelatingtotheconductof thepublic'sbusinesswhich areconductedonpersonaldevicesaresubjecttodisclosureunderthePublicRecordsActandother applicableprovisionsof federalor statelaw exceptto theextentexemptthereby. d. In orderto ensurea productiveworkdayandto ensurecompliance with theseRules, thefollowinguseof personalcellular/mobilephonesandwirelessdevicesare prohibited during working hours:
1) Accessing the internet for personal business, personal activities or hobbies, outside business or other non -work related purposes; 2) Playing games;
3) Watching movies, television, sports, and similar activities; and
4) Engaging in any activity that violates any City policy or federal and state law, including but expressly not limited to, accessing and/or distributing pornographicor harassingmaterial, photos, images, or videos.

H. PERSONAL CONDUCT

1. In order to safeguard the best interests of employees, the City, and the public, all employeesareexpectedto complywith standardsof conducton thejob at least equivalent to those all citizens must meet in personal life outside of work.

2. In performingtheir work, employeescomeinto contactwith the public, wherethequalityof Cityserviceisjudgedby theappearanceandbehaviorof its employeesand City of Highland Personnel Rules & Regulations
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wheregoodmannersandserviceareexpected. A friendlyattitudeisimportantevenin thefaceof discourtesyorhostilityandwill perpetuateandimprovethegoodrelationshipthatexistsbetween the City and its customers. If anyemployeefeelsheor sheis beingharassedor threatenedby a memberof thepublicandisthereforeunabletoremaincourteous, orotherwisefeelsthatheorshe is in danger, the employee should remove himself or herself immediately from the interaction and inform a supervisor, Department Head, PersonnelDirector, or human resourcesmanager.

I. EMPLOYEE DRESS CODE
Employeesof the City arerequiredto dressappropriatelyfor thejobs they are performing. Therefore, thedressregulationscontainedinthisSectionshallbefollowed.

1. All clothingmustbeneat, cleanandin goodrepair. Uniformsshallbeneat, clean and in good condition at the start of the work shift. Uniforms shall not be altered inappropriatelyandshallbeworn asthey aredesignedto beworn.

2. Prescribeduniforms and safetyequipmentmust be worn when at work.

Uniforms shallnotbewornwhenoff duty, exceptfor travelingto andfrom work. It is recognized thatemployeesmayhavetomakebriefstopsonthewayto andfromworktotakecareofpersonal business; however, while an employee is off work, uniforms shall not be worn in businessesor locations which would create a negative impression, such as bars or nightclubs. performed.

3. Footwear must be appropriate for the work environment and functions being

4. Hair must be neat, clean, and well groomed.

5. Beards, mustaches, and sideburns must be maintained in a neat and well- groomed fashion.
hazard.

6. Jewelryis acceptableexceptin areaswhereit constitutesahealthorsafety

7. Goodpersonalhygieneis required.

8. Dressmust be appropriate to the work setting, particularly if the employee hascontactwiththepublic. Employeesshallmaintainanappropriateandprofessionalprefessien-al appearance at all times.

9. TheCity Managermayimplementthis Ruleandmay supplementthis Rule by administrative action.

10. Violation of the Dress Code Policy may be grounds for disciplinary action up to andincludingdischargefrom employment.
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11. If an employee feels that any provisions of the Dress Code Policy or application thereof is inconsistent with his/her religious belief or any other statusprotected by law, he or sheshouldimmediatelynotify a supervisoror humanresourcesmanager. Exceptionswill bemadeto theDressCodePolicybasedonprotectedstatusandasrequiredby stateor federallaw.

J. RECORDS: RESTRICTION FOR OFFICIAL USE AND CONFIDENTIALITY

1. Recordsreceived, transmitted and/or preparedby any City employee in the course and scopeof his/her official duties shall be used only for official City purposes and shall not be sharedwith any personoutsidethe City exceptasauthorizedby the City Council, City Managerordesignee, CityAttorney, orPersonnelDirector, orasotherwiseauthorizedby law. a. In the course of conducting City business and activities, the City may create, receive, or maintain confidential data, information, and documents. All City employeesshallmaintaintheconfidentialityof data, informationanddocuments consideredby the City to be confidential, andin whateverform suchdata, information or documentsmay exist, including, but not limitedto, personalinformationaboutotheremployeesof theCity suchas personnelevaluations, homeaddressesandtelephonenumbers; customerinformationandbilling records; informationwhich is the subjectof a City investigation; healthor medicalinformation, passwords, userids, andsecuritycodes; andanydata, informationordocumentswhichtheCity Council, City Manager, City Attorney, FinanceOfficeror PersonnelDirectorhasdesignatedas confidential, or which are confidential pursuant to federal or state law. Confidential data, informationanddocumentsshallbe disclosedonly to, andaccessedby, thosepersonsauthorized by theCity Council, City Manager, City Attorney, FinanceOfficeror PersonnelDirectoror applicablelaw to receive, accessor possesssuchconfidentialinformationor document. b. Notwithstanding the foregoing, any data, document, record, or informationmaintainedby the City andrequiredby federalor statelaw to be madeavailableto thepublicissubjecttodisclosureuponreceiptof anappropriaterequestby amemberofthepublic pursuantto theCaliforniaPublicRecordsAct (Cal. Gov. Code § 6250 et seq.) or court order.

K. CITY PROPERTY

1. Any employeein possessionof keys, userIDs, passwordsands security codesto accessor enterinto any kind of City property, including but expresslynot limited to equipment, buildings, structures, andotherpremisesshallmaintaintheir confidentialityandshall not permitthemto be usedby unauthorizedpersonsor duplicated, andsaidkeys, userIDs, passwordsandsecuritycodesshallbeturnedin to theCityuponrequestoruponseparationfrom employment.

2. EveryCity positionrequirestheuseof City supplies, materials, tools, and equipment. It is eachemployee's responsibilityto maintainCity propertyin the bestpossible condition, make the most economical use of supplies, and to see that all supplies, materials, tools, equipment, and unused materials are returned to the City after use. City supplies, materials tools andequipmentshallbeusedonly in theperformanceof anemployee'sdutiesandshallnotbeused for personalpurposesor personalgain, or othernon -City businessor activities. 20-
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3. No employeeshallplacea lock, password, or othersecuritydeviceor code on anyCity equipment, furniture, room, building, structure, or propertyof anykind without approval from the Administrative ServicesManager; and only City -issuedlocks, codesor security devices shall be used.

4. The provisions of this Sectionshall also apply to all City Technology Resources, asdefinedin theCity of HighlandPolicyonTechnologyUseandSecurity (Appendix A). ( See also Section F of this Rule.)
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IV. CLASSIFICATION
A. PREPARATION OF CLASSIFICATION PLAN
The PersonnelDirector, or a personor agencyemployedfor that purpose, shall ascertain, andrecordthedutiesandresponsibilitiesof all positionsin thecompetitiveservice, and shall recommend a classification plan for such positions. The classification plan shall consist of classesof positionsin thecompetitiveservicedefinedby classspecifications, includingthetitle.

Theclassificationplanshallbesodevelopedandmaintainedthatall positionssubstantiallysimilar with respectto duties, responsibilities, authority, andcharacterof work areincludedwithin the sameclass, and that the sameschedulesof compensationmay be made to apply with equity under similar working conditions to all positions in the same class. Management and other excluded positionsmaybeincludedintheClassificationPlanforinformationonlybutarenotandshallnot becomepart of the competitive service.

B. ADOPTION, AMENDMENT AND REVISION OF PLAN
The classificationplanshallbe adoptedby theCity Councilandmaybe amended from time to time. During the processof consideration, anyrecognizedemployeeorganization affected shall be advised. Amendments and revisions of the classification plan may be suggested by anyinterestedparty, includinganyrecognizedemployeeorganization, andshallbesubmitted to theCity Managerfor considerationby theCity Council.

C. ALLOCATION OF POSITIONS
Following the adoption of the classificationplan and consultationwith any recognized employee organization affected, the PersonnelDirector shall allocate every position in the competitive service to one of the classes established by the plan.

D. NEW POSITIONS
A newpositionshallnot becreatedandfilled until theclassificationplanhasbeen amendedtoprovidethen-ef fe andanappropriateemploymentlist establishedfor suchposition.

E. RECLASSIFICATION

1. Positions, the assigned duties of which have been materially changed by the Citysoastonecessitatereclassification, whetherneworalreadycreated, maybeallocatedby the City Council to a more appropriate class. Reclassifications shall not be used for the purpose of avoidingrestrictionsconcerningdemotionsandpromotions, orto effectachangein salaryin the absence of a significant change in assigned duties and responsibilities.

2. Statusof Employee Whose Position is Reclassified. If an occupiedposition is reclassified, the incumbent shall be affected as follows, except that if a probationary employee occupiestheposition, theemployeemustserveaprobationaryperiodin thenewclassificationto attain regular status:
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a. To aLower Classification. When aposition is reallocated to a lower classification, the incumbent shall:
1) Beeligibleto transferto apositionin thesameclassification; 2) Begrantedregularstatusin thelower classification; and 3) Not incur a salary reduction. If the salary is greater than the G" stepof thelowerclassification, theemployee'ssalarywill beY-Rated. b. To a Different Classification with the Same Salary Range. When a positionisreclassifiedto aclassificationwith thesamesalaryrange, theincumbentshallbepaid the samesalary but shall serve aprobationary period.

C. To a Higher Classification. When a position has been reclassified to a higher classification, status shouldbe grantedin a higher classification, without examination, but with a probationary period.
d. Failure to Achieve the Higher Classification. If the employee fails theprobationary period, theemployeeshallbereturnedto eitherhis/herregularstatusof the positionin the former classificationor to a vacantpositionin a comparableclassification. The employeeis subject to layoff if no lower position is available.

F. USE OF CLASS SPECIFICATIONS.

Specifications are to be interpreted in their entirety and in relation to others in the classification plan. Particularphrasesor examplesarenot to be isolatedand treatedas a full definition of the class. Specifications aredeemedto be descriptive and explanatory of the kind of workperformedandnotnecessarilyinclusiveof all dutiesperformed.

V. RECRUITMENT, SELECTION AND APPOINTMENT
A. FAIR EMPLOYMENT PRACTICES
The City is committed to providing equal employmentopportunitiesfor all individuals for all City positions, regardlessof race, religious creed, color, national origin, ancestry, physicaldisability, mentaldisability, medicalcondition, geneticinformation, marital status, sex, gender, genderidentity, genderexpression, age, sexualorientation, or militaryand veteranstatusor anyotherbasisprotectedby law. Any techniqueor procedureusedin recruitment andselectionof employeesshall be designedto measureonly thejob -relatedqualificationsof applicants. No recruitment or selection technique shall be used which, in the opinion of the PersonnelDirector, is notjustifiably linkedtojob qualificationsandsuccessfuljob performance.

B. ANNOUNCEMENT
All examinations for classesin the competitive service shall be publicized by such methods as the City Manager deems appropriate. Special recruiting shall be conducted, if necessary, to ensure that all segmentsof the community are aware of the forthcoming 23-
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examinations. The announcementsshall specify the title and pay of the classfor which the examinationis announced; thenatureof thework to beperformed; preparationdesirablefor the performanceof the work of theclass; themannerof makingapplication; andotherpertinent information.

C. APPLICATION FORMS
Applications shall be made as prescribed on the examination announcement.

Application forms shall require information covering training, experience, and other pertinent information, andmayincludecertificatesof oneor moreexaminingphysicians, references, and fingerprints. All applications must be signed by the person applying.

D. ACCEPTANCE OF APPLICATIONS.

Applications to take examinations must be filed on City application forms or as specifiedin thejob announcement. Completedapplicationsmustbetimelyfiled. Any qualified personmaybeadmittedto anexaminationwho, withintheperiodprescribedin thepublicnotice, hasfiled an applicationfurnishedby the HumanResourcesDepartment, andwhoseapplication has not been rejected for causein accordancewith theseRules, and who presentshim/ herself at the time and place designatedfor the examination.

E. CANCELLATION/ EXTENSIONS.

Examinationsmaybecanceledor filing periodsextendedby thePersonnelDirector for good cause.

F. APPLICANT QUALIFICATIONS.

Applicants for examinationsmust meet the qualification standardsfor the classificationby the dateset forth in the announcement, including all licensesor certification requirements. Applicants may be requiredto provide proof of their education, training, and experience.

G. PROOF OF RIGHT TO WORK.

In compliance with laws and regulations of the United States Department of Justice and the Immigration and Naturalization Service, the City requires that each person hired by the City completeSectionI of the EmploymentEligibility Verification Form I-9 to verify that the personiseligibleforemploymentin theUnitedStates. Documentationmustbeproducedwithin three (3) businessdaysof hire or on the first day of any employmentthat is lessthanthree (3) businessdays. Requireddocumentationmustbepresentedto thePersonnelDirector.

H. REFERENCE/ BACKGROUND INVESTIGATION
The City verifies educationalbackgroundand prior employmentand conducts reference checks on applicants for employment. Applicants may also be subject to a background checkaspermittedby law, whichmayinclude, butisnotlimitedto, acreditreview (if applicable to the position for which they applied), personalhistory, education, professionalcredential, 24-
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military record, Departmentof Motor Vehicle record and criminal history. Criminal history background investigations will be subject to Rule V.K., below. An employee under consideration forpromotionmayalsobesubjecttoabackgroundcheck. A writtenauthorizationwill beobtained before abackground check is conducted. Final offers of employment or promotion may be delayed until theCity hascompletedthereferencecheckandbackgroundinvestigationprocess.

I. DISQUALIFICATION

1. The Personnel Director may reject an application, or after examination, may disqualify or removean applicant's namefrom an eligible list for good cause. Good cause includes, but is not limited to, any employee who:
a. Has made false statements of any material fact, or practiced any deception or fraud on the application, declarations or in securing eligibility or appointment; b. Is found to lack any of the requirements, certifications, or qualificationsfor thepositioninvolved;
C. Is „' ysieally ^r „mentallyunableto performthe essentialfunctions of thejob, with or without reasonableaccommodation;
d. Is a current user of illegal drugs;
e. Is arelative of an employee and is subjectto the Nepotism Policy in Section III. D of these Rules.
f Used or attempted to use political pressureor bribery to secure an advantage in the examination or appointment;
g. Directly or indirectly obtained confidential information regarding examinations;
h. Failed to cooperate in the selection process, including, but not limited to, failed to attend any scheduledappointment, without cause; i. Failed to complete and / or submit the employment application correctly or within the prescribed time limits;
j. Hashadhis/herprivilege to operateamotorvehiclein the Stateof California suspendedor revoked, if driving is job related; k. Indicates, on the face of his/ her application, that the applicant does not possesstheminimum qualificationsrequiredfor theposition;

1. Conviction of a felony or misdemeanor, exceptfor misdemeanor marijuanaconvictionsthatareovertwo yearsold, or convictionsthathavebeenjudicially sealed, eradicatedor expunged, basedon theCity's determinationcarriedout in accordancewith Section K, below; or
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in. Is notlawfully authorizedto work in theUnitedStates; or n. For any material causewhich in the judgment of the Personnel Directorwould rendertheapplicantunsuitablefor theposition, includingaprior resignationfrom theCity, terminationfrom theCity, or a significantdisciplinaryaction.

2. If the application is rejected for any of the abovereasons, the applicant may appeal the rejection to the Personnel Director within ten ( 10) working days of notice. The City Manager shall review the appeal and affirm the rejection or reinstate the applicant. The City Manager' s decision shall be made in writing and is final..

J. ' NOTICE OF DISQUALIFICATION/ REJECTION
Whenever an application is rejected, notice of suchrejection shall be mailed to the applicantbythePersonnelDirector. Defectiveapplicationsmay, inthediscretionof thePersonnel Director, be returned to the applicant with notice to amendandre -file, provided that the time limit for receivingapplicationshasnot expired. Whenever an application is rejected, notice of such rejectionshallbemailedto theapplicantby thePersonnelDirector.

K. CRIMINAL HISTORY - INELIGIBILITY FOR EMPLOYMENT

1. The City will conductcriminal historybackgroundinvestigationsfor job applicantsfor employmentandapplicantsseekingpromotionor transferfrom their currentCity positionin accordancewith theseprovisionsandapplicablefederalandstatelaws.

Except as
otherwise provided in Subsection (5), below, the City will not askanysuchapplicantto disclose, orallyor in writing, informationconcerninghis/hercriminalhistoryuntilafter (a) theCityhas determinedtheapplicantmeetstheminimumqualificationsfor theposition, asstatedin anynotice issuedfor the position; and (b) the City hasmadea conditionaloffer of employmentto the applicantor hasmadeaconditionaloffer of apromotionor transferto theemployee. If acriminal historybackgroundinvestigationisrequired, thefinaldecisionwill notbemadeuntilcompletion of the investigation in accordance with this Section.

2. As used in these Rules, " conviction" includes a plea, verdict, or finding of guilt, regardlessof whetherasentenceis imposedby thecourt. "Conviction" does not include and shall not be construed to include any adjudication by ajuvenile court, or any other court order or actiontakenwith respectto apersonwhoisundertheprocessandjurisdictionof thejuvenile court.

3. Job Applicants ( New Employees). As a condition of being offered employment, all applicantsmustundergoandpassa criminalhistorybackgroundinvestigationin accordance with applicable law and the procedures set forth in this Section. Following a conditionaloffer of employment, an applicantshall be disqualifiedfrom considerationfor the positionandtheconditionalofferof employmentwill bewithdrawnif theapplicanthasbeen convictedof afelonyormisdemeanor, exceptformisdemeanormarijuanaconvictionsthatareover twoyearsold, or convictionsthathavebeenjudiciallysealed, eradicatedorexpunged, if theCity findsthat (a) stateor federallaw prohibitsthe City from employingtheapplicantin thatposition asa resultof a conviction; or (b) theCity determinesthattheapplicant'sconvictionhistoryhasa directandadverserelationshipwith thespecificdutiesof thejob thatjustify denyingtheapplicant 26-
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the position. This determination will be made in accordancewith subsection (6) of this Section and all applicable State and federal laws.

4. Applicants for Promotion or Transfer ( Current Employees). Current employeesseekingtransferor promotionto otherCity positionsmay alsoberequiredto undergo acriminalhistorybackgroundinvestigationasaconditionof beingofferedapromotionor transfer.

Thedeterminationwhetherto requirea criminal historybackgroundinvestigationshallbemade bythePersonnelDirectorpriortocommencementoftherecruitmentfet-fororsolicitationofany currentCity employeesfor thepromotionor transferandshallbebasedon thejob dutiesand qualificationsofthepromotionalortransferposition. Followingaconditionalofferofpromotion or transfer, an applicant sal - may be disqualified from consideration for the promotional or transferpositionandtheconditionaloffer of promotionor transferwill be withdrawnif the applicanthasbeenconvictedof a felony or misdemeanor, exceptfor misdemeanormarijuana convictionsthatareovertwo yearsold, or convictionsthathavebeenjudicially sealed, eradicated or expunged, basedon a consideration of the factors set forth in subsection (6) of this Section.

5. Exceptions. The prohibition againstthe City inquiring about or using any criminal historybeforea conditionaloffer of employment, promotionor transferhasbeenmade doesnot apply in the following circumstances:
a. If thepositionis onefor whichtheCity is otherwiserequiredby law to conduct a conviction history background check; or
b. If thepositionis with a criminaljustice agency, asdefinedin Penal Code Section 13101; or
C. If thepositionis onethattheCity or a City agentis requiredby any state, federal, or local law to conduct criminal background checks for employment purposesor to restrict employment based on criminal history. Federal law, for purposes of this provision, includesrulesor regulationspromulgatedby a self -regulatoryorganizationasdefinedin Section 3(a)(26) of the SecurityExchangeAct of 1934, 15U.S.C. § 78c( a)( 26).

6. Denial of Employment Position or Promotion/ Transfer. a. Individualized Assessment. Upon completion of the criminal historybackgroundinvestigation, if theCityintendstodenyanapplicantfor employmentordeny acurrentemployeeapromotion/transferthathe/shewasconditionallyofferedbasedsolelyor in partontheapplicant'sconvictionhistory, theCitywill firstmakeanindividualizedassessmentof whetherthe applicant's convictionhistory hasa directandadverserelationshipwith thespecific duties of the job that justify denying the applicantthe position or promotion/transfer. In consideringwhethertheconvictionhistoryhasadirectandadverserelationshipthatjustifiesthe decisionof denialor disqualification, the City mustdeterminewhetherthe criminal conviction considerationpolicyor practicebearsademonstrablerelationshipto successfulperformanceon thejob andin theworkplaceandmeasurestheapplicant'sfitnessforthespecificposition(s). The individualized assessmentshall include, at a minimum, consideration of the following factors:
1) The nature andgravity of the offense or conduct;
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2) Thetimethathaspassedsincetheoffenseor conductand/or
completion of the sentence; and
3) Thenatureof thejob heldor sought...; and
4) Whether any applicable federal or state statute prohibits hiring the applicant in the position basedon his/her prior conviction( s). b. Preliminary Determination. If, after conducting an individualized assessment, the Personnel Director makes a preliminary decision that the applicant's conviction historydisqualifiesthe applicantfrom the employmentor positionconditionallyoffered, the PersonnelDirector shallnotify the applicantof thepreliminarydecisionin writing. The written noticeto the applicantmay, but is not requiredto, justify, or explainthe PersonnelDirector's reasoningformakingthepreliminarydecision. Thenoticetotheapplicantmustincludeallof the following:
1) Notice of the disqualifying conviction or convictions that are the basis for the preliminary decision to rescind the offer; 2) A copyof theconvictionhistoryreportutilized or reliedon by the City, if any (suchreportsinclude, but arenot limited to: consumerreports, creditreports, public records, results of internet searches, news articles, or any other writing containing informationrelatedto theconvictionhistorythatwasutilized or relieduponby theCity); and 3) An explanation of the applicant' s right to respond to the noticebeforethepreliminarydecisionrescindingtheofferof employmentbecomesfinalandthe deadlinebywhichtorespond (whichcanbenolessthanfivebusinessdaysfromthedateofreceipt of the notice). If notice is transmitted through a format that does not provide a confirmation of receipt, suchasa written noticemailedby the City without trackingdelivery enabled, thenotice shall be deemed received five calendar days after the mailing is deposited for delivery for California addresses, ten calendardaysafterthemailing for addressesoutsideof California, and twentycalendardaysaftermailing for addressesoutsideof theUnitedStates. a) The explanation shall inform the applicant that the
responsemayincludesubmissionof evidencechallengingthe accuracyof theconvictionhistory report that is the basis for rescinding the offer, evidence of rehabilitation or mitigating circumstances, or both. The types of evidence that may demonstrate rehabilitation or mitigating circumstancesmay include, but are not limited to: the length and consistencyof employment historybeforeandaftertheoffenseor conduct; thefactsor circumstancessurroundingtheoffense or conduct; whether the individual is bonded under a federal, state, or local bonding program; successfulcompletion, or compliance with the terms and conditions, of probation or parole; and rehabilitation efforts such as education or training.
b) If, within five business days of receipt of the notice oranylaterdeadlinesetbytheCity), theapplicantnotifiesthePersonnelDirectorin writingthat the applicantdisputesthe accuracyof the conviction history being relied upon and that the applicant is taking specific stepsto obtain evidence supporting the applicant's assertion, then the M.

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applicantshallbepermittedno lessthanfive additionalbusinessdaysto respondto thenotice before the PersonnelDirector' s decision to rescind the employment offer becomesfinal.

C. Personnel Director' s Final Decision on Denial or Disqualification.

ThePersonnelDirectorshall consideranyinformationsubmittedby the applicantbeforemaking a final decision regarding whether to rescind the conditional offer of employment or promotion/ transfer. If the Personnel Director makes a final decision to rescind the conditional offer anddenyanapplicationbasedsolelyor in parton theapplicant's convictionhistory, the PersonnelDirectorshallnotify theapplicantin a writing thatincludesthefollowing:
1) The Personnel Director' s final denial or disqualification decision reached. The PersonnelDirectormay alsoinclude, but is not requiredto include the justificationoranexplanationoftheCity'sreasoningforhis/herdecision; 2) The right of the applicant or employee to appeal the Personnel Director' s decision under Subsection ( 7) of this Section; and 3) The right of the applicant or employee to eentest the decision by filirigfilea complaintwiththeCaliforniaCivil RightsDepartmentof FairEmploymentand I4euSiRg•

7. Appeals. An applicant who is disqualified for employment or disqualified fromapromotionortransferunderthisSectionmayappealthePersonnelDirector'sdetermination of disqualification. Such appealshall be in writing andfiled with the City Manager within ten (10) daysof thedateof thenoticeof disqualification. TheCity Managershallhearanddeterminethe appealwithin ten (10) working daysafterall informationrelevantto theappealhasbeenreceived.

TheCityManager'sdecisionshallbeissuedin writingandshallincludetheinformationrequired by SectionK.6.c. ThedeterminationoftheCityManagerontheappealisfinal.

VI. EXAMINATIONS
A. EXAMINATION PROCESS
Theselectiontechniquesusedin the examinationprocessshallbejob -relatedand mayinclude, butarenotnecessarilylimitedto, achievementandaptitudetests, otherwrittentests, personalinterview, performancetests, physicalagilitytests, evaluationofdailyworkperformance, work samples, medicaltests, psychologicaltests, successfulcompletionof prescribedtraining, or anycombinationof theseorothertests. Theprobationaryperiodshallbeconsideredasaportion of the examination process. Examinations shall be designed to provide equal opportunity to all candidatesby beingbasedonananalysisof theessentialrequirementsof theclassandposition, covering only factors related to suchrequirements.

B. ANNOUNCEMENT OF EXAMINATION
I. Whenever an open competitive examination is to be given for a position, the Personnel Director shall, at least fourteen (14) calendar days (two weeks) prior to the final filingdate, publishanappropriateadvertisementregardingthepositionin oneormorenewspapers of general circulation, at least one of which shall have substantial regional circulation. 29-
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Announcementsof all openandpromotionalopeningsshallalsobe postedon bulletin boardsin City facilities for employees' review. ThePersonnelDirectormayalsoundertakewhateverother recruitingactivitiesheor shefeelsarenecessaryor desirabletofill aparticularpositionin away whichmeetsthe City's goalof obtainingthemostqualifiedemployees.

2. The Announcement shall include:
a. Title and pay for the position;
b. The nature of the work to be performed;
C. The minimum qualifications;
d. Thetime andplaceof examination, if known;
e. The method of applying;
f. Theclosingdatefor applicationif oneis established;
g. Whether a medical and/or psychological examination, including drugscreen, will berequiredasaconditionof employment;
h. Such other information as desirable in the discretion of the Personnel Director.

C. PROMOTIONAL EXAMINATIONS
Promotionalexaminationsmay be conductedwhenever, in the opinion of the PersonnelDirector, the needsof the service require. Promotional examinations may include any of the selection techniquesmentioned in Section V.A of this Rule, or any combination of them.

Onlyregularor probationaryemployeeswhomeettherequirementssetforthin thepromotional examination announcementsmay competein promotional examinations.

D. CONTINUOUS EXAMINATION
Open -competitive examinationsmay be administered periodically for a single class astheneedsof the servicerequire. Namesshallbeplacedon employmentlists, andshallremain on such lists, asprescribed in Rule VI.

E. CONDUCT OF EXAMINATION
The City Councilmay contractwith any competentagencyor individual for the preparingand/or administeringof examinations. In theabsenceof suchacontract, thePersonnel Directorshallseethatsuchdutiesareperformed. ThePersonnelDirectorshall arrangefor theuse of publicbuildingsandequipmentfor theconductof examinationsandwill providereasonable accommodationsin the examinationprocessfor individuals with disabilitiesupon requestin accordancewith the Americans With Disabilities Act pursuant to Section I. 30-
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F. QUALIFYING GRADE OR RATING.

In all examinations, theminimum gradeor standingfor which eligibility maybe earned shall be based upon all competitive factors of the examination. Failure to earn a qualifying scorein one (1) partof theexaminationmaybegroundsfor declaringtheapplicantasfailingin theentireexaminationor asnot qualifiedto competein subsequentpartsof anexamination.

G. NOTIFICATION OF EXAMINATION RESULTS AND REVIEW OF PAPERS Eachcandidatein anexaminationshallbegivennoticeof theresultsthereof, andif passing, of his/herfinal earnedscoreand/or rankon theemploymentlist.

H. INSPECTION OF TEST ANSWER SHEETS
All candidates shall have the right to inspect their own test answer sheet during normal businesshours within five ( 5) working days after the notification of examination results.

Any errorin computation, if calledto theattentionof thePersonnelDirectorwithinthisperiod, shall be corrected, and the final score shall be adjusted accordingly. Such corrections shall not, however, invalidate appointments previously made. Examination papers of applicants are not subject to inspection by the public or by other applicants.

I. REASONABLE ACCOMMODATION
Applicants for employmentin any position in the City who desirereasonable accommodationas a result of a physical or mentaldisability or medical condition in order to participateintheexaminationmaysubmitarequestforaccommodationtothePersonnelDirector.

The request must identify: ( a) the date, time, and location of the examination at issue; and (b) the desired accommodation( s). Following receipt of the request, the City may require additional information, such as reasonable documentation of the existence of a disability and/or need for accommodation. After receipt of reasonabledocumentation of disability, the City may arrangefor a discussion, in person or via telephoneconferencecall, with the employee, and his/ her representative(s), if any. Thepurposeof thediscussionis to work in goodfaith to fully discussall feasibleandpotentialreasonableaccommodations. TheCity determines, in its solediscretion, whether reasonable accommodation( s) can be made, and the type of accommodation( s) to provide.

The City will not provide accommodation(s) that would imposean unduehardshipupon City finances or operations, or that would endangerthe health or safety of the employee or others. The City will inform theemployeeof its decisionasto reasonableaccommodation(s) in writing prior to the date or deadline of the examination.

VII. EMPLOYMENT LISTS
A. EMPLOYMENT LISTS
As soonaspossibleafterthe completionof anopenor promotionalexamination, thePersonnelDirectorshallprepareandmaintainanemploymentlist consistingof thenamesof candidateswhoqualifiedintheexamination. NotwithstandinganyotherprovisionoftheseRules, if there are less than three (3) names on aneligiblelist, the PersonnelDirector or designeemay disregard the list andfill the position(s) byanymethodpermittedby thesePersonnelRules, 31- City
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including, butnotlimitedto, undertakingnewrecruitingandtestingprocedures. Eligiblelistsshall becomeeffective upon the certification by the PersonnelDirector.

B. DURATION OF LISTS
Employment lists other than those resulting from a continuous examination shall remainin effectuntil exhaustedor abolishedby the PersonnelDirector. Open -competitivelists created as a result of continuous examinations shall' remain in effect for not more than one ( 1) year after the last administration of the examination, unless sooner exhausted or abolished. Names placedonsuchlistsmaybemergedwithanyothersalreadyonthelist.

C. REMOVAL OF NAMES FROM ELIGIBLE LIST
l . Grounds for removal. The Personnel Director shall remove the name of any personappearingonaneligibleemployment, re-employment, orpromotionallist foranyof the following reasons:

Upon written notice from an eligible declining appointment or that his/ her name be removed;
b. If the eligible fails to respond to a notice of certification mailed to his/ her last designated address;
C. If the Personnel Director determines that the results of the criminal historybackgroundinvestigationrequirethe applicant's disqualification, or the resultsof the overall background investigation are otherwise unsatisfactory; d. Failure to properly complete, sign or timely file the required application form and all supplemental forms and materials, if any; e. Fraudulent conduct or false statements by the applicant or others with theapplicant'sknowledgeonanyapplicationor anyphaseof theselectionprocess, including affirmative misstatements, misrepresentations, and/or failure to disclose or withholding of material information relevant to the City' s evaluation and determination of the application; of the position;
f. Failure to meet any of the minimum requirements or qualifications g. Failure to cooperate in the selection process;
h. Failure to attend any appointment; or
i. If employment would not be in the best interests of the City.

2. Procedures.
a. Thepersonaffectedshallbenotifiedof theremovalof his/hername by a notice mailed to his/her last known address. The names of persons on promotional 32-
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employment lists who resign from the service shall automatically be dropped from such lists. It shallbetheresponsibilityof theeligibleto keepthePersonnelDirectorinformedof theircurrent addresses and telephone numbers.
b. If less than three ( 3) eligible persons remain on the open competitive orpromotionaleligiblelist, thePersonnelDirectormaycancelthelist andestablishanewone.

VIII. METHOD OF FILLING VACANCIES
A. TYPES OF APPOINTMENT
All vacancies in the competitive service shall be filled by transfer, demotion, re- employment, reinstatement, or from those eligible persons ( or " eligibles") certified by the Personnel Director from an appropriate employment list, if available. In the absenceof persons eligible for appointmentassetforth herein, provisionalappointmentsmaybemadein accordance with thesePersonnelRules. The PersonnelDirector shall decidein what manner the vacancy is to be filled.

B. NOTICE TO PERSONNEL DIRECTOR
If avacancyinthecompetitiveserviceistobefilled, theAppointingAuthorityshall notifythePersonnelDirectorin themannerprescribed. If thereisnore-employmentlist available fortheclass, theAppointingAuthorityshallhavetherighttodecidewhethertofill thevacancyby reinstatement, transfer, demotion, appointment from a promotional employment list, or appointment from an open employment list.

C. CERTIFICATION OF ELIGIBLES
l . If the AppointingAuthority doesnot considerit in the City' s bestinterest tofill thevacancybyreinstatement, transfer, ordemotion, orif it isnotpossibletofill thevacancy by re-employment, certificationshallbemadefromanappropriateemploymentlist, provided eligibles are available.

2. WhentheAppointingAuthority requestsavacancybefilled by appointment froma promotionalemploymentlist or from anopenemploymentlist, thePersonnelDirector shouldcertify from the specificlist the namesof all individualswilling to acceptappointment.

Whenever there are fewer than three ( 3) names of individuals willing to accept appointment on a promotionalemploymentlistoronanopenemploymentlist, theAppointingAuthoritymaymake anappointmentfromamongsucheligiblesor mayrequestthePersonnelDirectorto establisha new list. When so requested, the PersonnelDirector shall hold a new examination and establisha new employment list.

D. APPOINTMENT
After interview and investigation, the Appointing Authority shall make appointmentsfromamongthosecertifiedaseligibleandshallimmediatelynotify thePersonnel Directorofthepersonsappointed. ThepersonacceptingappointmentshallreporttothePersonnel Director, or the Personnel Director' s designated representative, for processing on or before the 33-
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date of appointment. If the applicant acceptsthe appointment and reports for duty within such periodof timeastheAppointingAuthorityshallprescribe, theapplicantshallbedeemedtobe appointed; otherwise, the applicant shall be deemed to have declined the appointment.

E. FITNESS FOR D T-YPHYSICAL EXAMINATIONS AND DRUG TESTING

1. For certain positions, in order to be eligible for employment or re- employmentwith the City applicantswho havebeengranteda conditionaloffer of employment shallberequiredto passa fitnessfor dut physical examinationanddrugtestingconsistentwith applicable state and federal laws. For certainpositions, employeeswho havebeenextendeda conditionaloffer of apromotionortransfermayberequiredto undergoandpassapre -employment fitness r a„*
physical examinationand drug testing for the promotionalor transferposition consistentwith applicablestateandfederallaws, prior to receivinga final offer of promotionor transfer. The fitness r au+yphysical examinationrequired of certain applicantsfor initial employmentin safety -sensitivepositionsshallincludea pre -employmentdrugandalcoholtest prescribed by the City.

2. All fitness for dut ph• sical examinations for applicants for initial positions, andcurrentemployeesfor promotionalor transferpositions, includingthetimingof suchfitnessfor- dut- physicalexaminations, will beconductedin compliancewith theAmericans With DisabilitiesAct andthedisability rightsprovisionsof theCaliforniaFair Employmentand HousingAct. Fitnessf r dutyPhysicalexaminationsorinquiriesarelimitedtothosethatarejob - relatedandconsistentwith businessnecessityandwhereall enteringemployeesin the samejob classification are subject to the same examination or inquiry. A physician or medical facility selectedandpaidforbytheCityshallperformtheexamination.

3. This section does not apply to routine return to work slips and medical releasesprovidedby anemployee'sdoctororto medicalcertificationanemployeeisrequiredto providein connectionwith aleave, accommodation, or similarrequest.

4. All r*„ ess fef dutyphysical examinations shall bejob -related andnecessary for theefficientoperationsof theCity. Thefitnessf r dut physicalexaminationof ajob applicant or an existingemployeeseekinga promotionwill occuronly after a conditionaloffer of employmentor promotionis madeandwhenrequiredof all applicantsfor thejob classification.

Pre -employment tests for illegal drugs and alcohol may be administered in conjunction with a medicalexaminationfor newhiresandre -hiresaspartof therecruitmentprocesssetforth in Rule V, above.

F. PROVISIONAL APPOINTMENT

1. In the absence of individuals willing to accept appointment from appropriateemploymentlists, a provisional appointmentmay be made by the Appointing Authority of a personmeetingthe minimumtrainingandexperiencequalificationsfor the positions. Such an appointmentmay be madeduring the period of suspension, demotionor dischargeof an employee, andsuchvacancy may be filled by the Appointing Authority subjectto theprovisionsofthisordinanceandthepersonnelrules. Aprovisionalemployeemayberemoved atanytimewithouttherightof appealorhearing. Noprovisionalappointmentshallexceedsix 34-
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6) months. Employeesappointedon a provisionalbasisshallnot be entitledto a preferencein hiring or a right to a regular position.

2. A provisional appointeeshall accruethe samebenefits as probationary employees. If a provisionalappointeeis selectedfor a full-time position with the city, the time servedasaprovisionalappointmentshallbecountedastimetowardthefulfillmentoftherequired probationary period.

3. No special credit shall be allowed in meeting any qualifications or in the giving of any test or the establishmentof any open -competitivepromotionallists, for service renderedunder a provisional appointment.

IX. PROBATIONARY PERIOD
A. REGULAR APPOINTMENT FOLLOWING PROBATIONARY PERIOD

1. Term of Probationary Period; Extensions. All original and promotional appointmentsin thecompetitiveserviceshallbetentativeandsubjectto a probationaryperiodof not less than twelve ( 12) months actual service to be determined for each classby the Personnel Director. TheAppointingAuthority mayextendsuchprobationaryperiodup to six (6) additional months. Periodsof timeonpaidor unpaidleaveexceedingfive (5) days (consecutiveornot) shall automaticallyextendtheprobationaryperiodbythatnumberofdaystheemployeeisonleave. If theprobationaryperiodis interruptedby militaryleave, thentheemployeeshallberequiredto completehis/herprobationaryperioduponreemploymentin his/herpositionfollowing returnfrom his/her military leave. Time spent on military leave shall not count toward completion of an employee'sprobationaryperiod, andanemployee'sprobationaryperiodshallbe extendedby the length of the military leave.

2. At -Will Status of Probationary Employee; Rejection. a. In accordance with the Personnel Ordinance and these Rules, during theprobationaryperiodall newhiresandre -hiresin positionsin thecompetitiveserviceshallbe at -will employeeswho serveat thepleasureof the AppointingAuthority andmay berejectedat anytime with or without causeandwith or without anypre- or post -disciplinarydueprocessor right of evidentiary appeal, review, or grievance.
b. During the promotional probationary period, all promotional employeesin the competitive service shall be at -will employeesasto the promotional appointment, whoserveatthepleasureof theAppointingAuthority andmayberejectedfrom theirprobationary promotional appointmentat any time with or without causeand without any pre- or post - disciplinarydueprocessor right of evidentiaryappeal, review, or grievance.

C. Rejection of probationaryemployeesfollowing military leaveis governedby the City' s military leavepolicy (Rule XVI andAppendix B to theseRules), and applicableprovisionsof federalandstatelaw governingmilitary leave.

3. Procedures. Subject to Section D of this Rule, whenever possible the PersonnelDirectorshall notify theAppointing Authority andtheprobationerconcernedtwo (2) 35-
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weeksprior to the terminationof any probationaryperiod. If the service of the probationary employeehasbeensatisfactoryto theAppointingAuthority, thentheAppointingAuthority shall file with the PersonnelDirector a statementin writing to such effect and stating that the retention of such employee in the service is desired. If such a statement is not filed, the employee will be deemedto be unsatisfactoryand his/her employmentterminated at the expiration of the probationaryperiodbasedonrejectionduringhis/herprobationaryperiodpursuantto SectionD.

Wherea statementof satisfactoryservicehasnot beenfiled, noticeof the terminationbasedon rejectionduringhis or herprobationaryperiodshallbe servedon theterminatedemployeeby the Personnel Director after the expiration of the probationary period. The failure of the City to providenoticeofrejectionduringtheprobationaryperiodorterminatehim/herfromemployment at or prior to the end of the probationaryperiod shall not extendthe employee's probationary periodor changetheemployee'sat -will status.

4. Procedures and timing for termination of a probationary employees following his/her reemploymentafter military leave shall also be subjectto any applicable provisionsof USERRAand/or statelaw regardingmilitary leave. (See Rule XVI and Appendix B to these Rules.)
B. OBJECTIVE OF PROBATIONARY PERIOD
Theprobationary periodshallbe regardedasa part of the selectionprocessin the competitive service and shall be utilized for closely observing the employee's work and for securingthemosteffectiveadjustmentof anewemployeeto his position.

C. COMPLETION OF PROBATION
All appointments in the competitive service shall be at -will and tentative pending successfulcompletionof theprobationaryperiod. Probationwill notbe completedunlessor until the employeereceiveswritten notice of retention or rejection in accordancewith theseRules. The Appointing Authority may retain or reject a probationaryemployeeand issuethe appropriate notice. TheAppointing Authority mayretroactivelyconfirm the retentionof anyemployeeand thesuccessfulcompletionof probationwheretheprobationperiodwasextendedor wasendedby rejection because the employee did not receive written notice of retention or rejection.

D. REJECTION OF PROBATIONER
Notwithstandinganyotherprovisionof theseRules, duringtheprobationaryperiod, anemployeein apositioninthecompetitiveserviceservesin anat -will statusandmayberejected at any time by the Appointing Authority with or without causeandwithout any pre- or post - disciplinarydueprocessor theright of evidentiaryappeal, review, or grievanceundertheseRules, includingbut notlimited to RuleXX (DisciplinaryAction) andRuleXXII ( GrievanceProcedure).

Notificationof rejectionby theAppointingAuthorityshallbeservedontheprobationer, andhe/she shall beterminated from employment with the City. Failure of the Appointing Authority to provide notification of rejectionbeforethe endof the probationarypromotionalperiod shallnot extend his/herprobationarypromotionalperiod'orchangehis/herstatusfromaprobationarypromotional employeeto a regular employee in the promotional position.

E. REJECTION FOLLOWING PROMOTION
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Any employeerejectedduringtheprobationaryperiodfollowinga promotional appointment in the competitive service, or at the conclusion of the probationary period by reason of failureof the AppointingAuthority to file a statementthatthe employee's serviceshavebeen satisfactory, shallbereinstatedtothepositionfromwhichtheemployeewaspromotedif thereis avacancyinthepriorpositionunlesschargesarefiledandtheemployeeisdischargedforareason thatwouldhavebeensufficient causefor his/herterminationfrom his/herformerposition, in the mannerprovidedin theseRulesforpositionsin thecompetitiveservices. If thereisnovacancyin suchposition, the employeemaybe releasedwithout cause, andwithoutany pre- or post - disciplinarydueprocessor right of evidentiaryappeal, review, or grievance. Should the prior positionnolongerbeavailable, theemployeewill beterminatedfromemployment, butmay requestto beplacedon are-employmentlist.

F. APPOINTMENT TO A DIFFERENT CLASSIFICATION DURING

PROBATION
An employee is not disqualified from appointment to a different classification becausehe or she is presently serving a probationary period. Any such appointment must otherwisecomplywiththeseRules. An employeewhohasnotcompletedtheprobationaryperiod at the time of appointment to a different classification will begin anew probationary period. If the employeewas serving a new hire probationaryperiod at the time of appointment, the new probationaryperiodwill alsobea newhireprobationary period. If the employee is serving a promotionalprobationaryperiodatthetimeofappointment, thenewprobationaryperiodwill be apromotionalprobationaryperiod.

X. REGULAR EMPLOYMENT
A. REGULAR FULL- TIME EMPLOYMENT
Employees who have successfully completed their probationary periods and who regularlyworkaminimumof eighty (80) hoursin atwo (2) weekperiodshallbecomefull-time regular employees in the competitive service and shall be entitled to all the benefits provided herein.

B. REGULAR PART- TIME EMPLOYMENT

1. Employeesemployed in aposition designatedasaregular part-time position in theClassificationPlan, whoregularlywork lessthanforty (40) hoursaweekbut averagetwenty 20) hoursor morea week, andwho havesuccessfullycompletedtheir probationary periodshall becomeregularpart-time employeesandshallbe entitledto regularstatusequalto thehours workedwhencomparedto forty (40) hoursperweek. Suchemployeesarenoteligibleforbenefits or leave, exceptretirementbenefitsandsick leaveasrequiredby statelaw (seeRule XV.0 and Appendix C of these Rules), and health benefits under the City of Highland Premium Only Plan.

Theprobationary periodforregularpart-timeemployeesshallbenotlessthantwelve (12) months ofpart-timeserviceandshallbesubjecttoallprovisionsofRuleIX.AthroughF, above. TheCity Manager shall designatein the Classification Plan thosepositions that shall constitute regular part- time positions to which this subsection B applies. An employee shall not be designated or 37-
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classifiedasaregularpart-timeemployeeunlesssodesignatedin apersonnelactionformsigned by theCity ManagerandPersonnelDirector.

C. TEMPORARY, PART- TIME, EMERGENCY AND SEASONAL
EMPLOYMENT.

1. Temporary/Part-Time Employeesworking lessthanan averageof twenty 20) hoursperweekor lessthan1,000hoursperyear, donotserveaprobationaryperiod, donot acquireregular status, andarenot entitled to benefits exceptto the extent suchpart-time employees qualifyforpaidsickleaveasrequiredbystatelaw (seeRuleXV.0 andAppendixCoftheseRules).

Suchemployeesareat -will employeeswho serveat thepleasureof theAppointingAuthority and maybe terminatedat anytime withoutcause, andwithoutanypre- or post -disciplinarydue process, or right of evidentiaryhearing, review, appeal, or grievance. Such employees are excluded from the competitive service.

2. Emergencyand seasonalemployees, regardlessof the numberof hours workedperweekorinafiscalyear, areat -will employees, donotserveaprobationaryperiod, do not acquire regular status, and are not entitled to benefits ( except to the extent that sick leave benefitsmay be requiredby applicablestatelaw). Such employees are at -will employees who serveat thepleasureof theAppointingAuthorityandmaybe terminatedat anytime with or withoutcause, withoutanypre- or post -disciplinarydueprocess, or rightof evidentiaryappeal, review, orgrievance. Suchemployeesareexcludedfromthecompetitiveservice. If anemergency or seasonal employee reaches the threshold over which the City is required to provide health benefits theCity will providesuchbenefitsin accordancewith thelaw.

3. No Temporary/Part-Time, Emergency, or Seasonalemployeeshall work more than 125 days in a fiscal year (if paid on a "per diem" basis), or more than 1, 000 hours or morein anyfiscalyear (if paidonotherthanaperdiembasis) exceptasexpresslyauthorizedby the City Manager and PersonnelDirector in writing.

XI. TEMPORARY EMPLOYMENT
Without following the Rulesregardingrecruitmentandselection, the Appointing Authoritymayhireemployeesonatemporarybasis, foraperiodnottoexceedonehundredeighty 180) days, or for completionof a specifictaskor project. Theperiodof temporaryappointment maybeextendedby theAppointingAuthorityfor up toanadditionalonehundredeighty (180) days, providedthatundernocircumstancesshalltheinitial periodof temporaryemployment, or anyextendedperiodoftemporaryemployment, exceedatotalof 124daysinafiscalyear (if paid onaperdiembasis) ormorethan1000hoursin anyfiscalyear (if paidonotherthanaperdiem basis) exceptas expresslyauthorizedby the City ManagerandPersonnelDirector in writing .

Temporaryemployeesareat -will employeeswhoserveatthepleasureof theAppointingAuthority andmay be removedat anytime with or without causeandwithout any right to pre- or post - disciplinarydueprocess, or evidentiaryhearing, review, or grievance. Temporaryemployeesare not eligiblefor benefitsexceptfor paidsickleaveto theextentrequiredby statelaw assetforth in Rule XV. C. and Appendix C of theseRules and health benefits as required by federal law if the minimum threshold hours or days worked is reached. Such employees are excluded from the competitive service.

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XII. TRANSFER, PROMOTION, DEMOTION, SUSPENSION, RECLASSIFICATION AND

REINSTATEMENT
A. TRANSFER

1. A transfermaybevoluntary, attherequestof theemployee, or involuntary, topromoteefficiency, supervision, safety, ormoraleof theservice. A transferisnotdisciplinary and doesnot trigger the right to disciplinary processassociatedtherewith under Rule XX DisciplinaryAction) or the right to file a grievanceunderRule XXIII for any employee. An involuntarytransfermaybeappealedin accordancewith Section (C)(2) of this Rule.

2. No personshallbetransferredto a positionfor which thatpersondoesnot possesstheminimumqualifications. UponnoticetothePersonnelDirector, anemployeemaybe transferredby the Appointing Authority or designateat any time from oneposition to another position in a comparable class. For transferpurposes, a comparableclassis onewith the same maximumsalary, involvesthe performanceof similar dutiesandrequiressubstantiallythe same basic qualifications.

3. - If the transfer involves a change from one department to another, both Department Heads must consent thereto unless the City Manager orders the transfer. Transfer shallnotbeusedto effectuateapromotion, demotion, advancement, orreduction, eachof which maybeaccomplishedonly asprovidedin thePersonnelOrdinanceor theseRules.

B. VOLUNTARY TRANSFER
A regularemployeemayinitiatearequesttotransferto anotherpositionin thesame orlowerclassificationfor whichtheemployeeis qualifiedin theopinionof thePersonnelDirector, bysubmittinga "RequesttoTransfer" tothePersonnelDirector. TheRequestwillbekeptonfile forone (1) yearfromthedateofreceipt. Withtheapprovalof theDepartmentHeadforwhomthe employee works and the Department Head for whom the employee wishes to work the employee will be transferredto the newpositionwhenthe first vacancybecomesavailable. Selection for voluntarytransferis withinthesolediscretionof thePersonnelDirectorfollowingconsultation with the affected Director or other Department Head and shall not be subject to any disciplinary appeal or grievance. Employees with less than one year of service, less than satisfactory performanceevaluationsandadisciplinarysuspension, reductioninpayorequivalentdisciplinary action within the last year arenot eligible for a voluntary transfer.

C. INVOLUNTARY TRANSFER

1. Wheneverpossible, aregularemployeebeingtransferredfrom oneposition toanotherpositionin thesameclass, or acomparableclassatthesamesalarylevel, shallreceive five ( 5) working days' notice.

2. If a regular employee disputes the involuntary transfer, the employee may, within two (2) days of the Notice of Transfer, file a written appealwith the City Manager setting forth the reasons, therefore. Any appealfiled mustbe baseduponthe allegedviolation of the requirementsfor transferand/or procedurefollowed. TheCity Manager'sdecisionshallbefinal. 40-
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D. PROMOTION

1. Insofar as consistent with the best interest of the service vacancies in the competitive service shall be filled by promotion from within the competitive service, after a promotionalexaminationhasbeengivenandapromotionallistestablished.

2. If, in the opinion of the PersonnelDirector, it is in the best interest of the City service, avacancyin thepositionmaybefilledby anopencompetitiveexaminationinstead of promotionalexamination, in whicheventthe PersonnelDirectorshallarrangefor anopen - competitive examinationand for the preparation and certification of an open -competitive employment list.

E. DEMOTION
The Appointing Authority may demote an employee whose ability to perform the requireddutiesfallsbelowstandard, or -for disciplinarypurposes, or in lieuof layoff. Uponrequest of the employee, and with the consentof the Appointing Authority, demotion may be made to a vacant position. No employee shall be demoted to a position if he/she does not possessthe minimumqualificationsfor thatposition. Disciplinarydemotionactionorbecausetheemployee isnolongerabletoperformtherequireddutiesofhis/herpositionshallbein accordancewithRule XX hereof. Demotion in lieu of layoff shall be in accordancewith Rule XXI. C.

F. SUSPENSION
The AppointingAuthority may suspendanemployeefrom a position at anytime foradisciplinarypurpose. Suspensionwithoutpayshallnotexceedthirty (30) calendardays, nor shallanyemployeebepenalizedbysuspensionformorethanthirty (30) calendardaysin anyfiscal year. The DepartmentHeadmay suspenda subordinateemployeefor not more than five (5) workingdaysatanyonetime, andnotmorethanoncein athirty (30) calendardayperiod. Intended suspensionactionshallbe reportedimmediatelyto the PersonnelDirector andshall be takenin accordance with Rule XX hereof.

G. REDUCTION IN PAY
Reductionin payshallbeadecreasein salaryto alowerstepwithin theemployee's salaryrange, madebytheAppointingAuthorityforafixedperiodoftimefordisciplinarypurposes orforbudgetaryreasons. Reductionsin payfordisciplinarypurposesshallbetakenin accordance with Rule XX hereof for employees in the competitive service.

H. DISCIPLINE OF FLSA- EXEMPT EMPLOYEES
Exceptfor aviolation of amajor safetyrule, FLSA-exemptemployeesmaynotbe subjectto suspensions, temporarydemotions (with a beginningandendingdate), or temporary reductionsin pay, otherthanin full workweekincrements. All otherprovisionsof RuleXX shall applytothedisciplineof FLSA-exemptemployeeswhoholdpositionsin thecompetitiveservice. 41-
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I. RECLASSIFICATION
Reclassificationof apositiongenerallyoccurswhenthedutiesandresponsibilities of the positionhavesignificantly increasedover time. A reclassification generally occurs as a resultof ajob analysiswhichdocumentsthattheemployeehasbeenassignednewadditional and/or higher -leveldutiesrequiringhigherlevel of knowledge, skill andability, experienceand/or education, etc.

REINSTATEMENT
With the approval of the Appointing Authority, a regular employee or probationary employeewhohascompletedat leastsix (6) monthsof probationaryserviceandwho hasresigned while in goodstandingmay be consideredfor reinstatement, uponrecommendationof the DepartmentHeadandapprovalof theAppointingAuthority, to apositionin theformeremployee's classification for a period of within two ( 2) years after resignation or separation. The employee shallbereinstatedto thesalaryrangeandstepheldatthetimeof resignationor shallbereinstated to avacantpositionin thesameorcomparableclass, to thesalaryrangeandstepheldatthetime of resignation or separationand shall receive a new anniversary date which shall be the first date of employment upon reinstatement. The employeewill serveanew probationary period. No credit for formeremploymentshallbegrantedin computingsalary, vacation, sickleave, orotherbenefits excepton the specific recommendation of the Appointing Authority at time of reinstatement.

K. CHANGE - OF - STATUS REPORT
Every appointment, transfer, promotion, demotion, changeof salaryrate, or any othertemporaryor permanentchangein statusof employeesshallbereportedto thePersonnel Director in such manner as he may prescribe.

XIII. COMPENSATION AND PAYROLL PRACTICES
A. PHILOSOPHY OF COMPENSATION
The City Council recognizesthat the City competesin a marketplaceto obtain qualified personnelto perform and provide municipal services. It further recognizes that compensation and conditions of employment must be sufficiently attractive to draw and retain qualifiedemployees. Therefore, aspartof thebudgetaryprocess, theCityCouncilwill consider the value of compensatingits employeeswith wagesandbenefitscompetitivewith the labor market and commensuratewith the performance of eachemployee.

B. COMPENSATION ON APPOINTMENT
A newly hired employeeshallbe compensatedat Step "A" of the salaryrangeat which his classis allocated. If exceptional recruitment difficulties areencountered, or exceptional qualificationsof a candidatefor employmentindicatethatahigherhiringratewouldbein the City'sbestinterest, appointmentatahigherstepin thesalaryrangemaybeauthorizedbytheCity Managerwho will decideeachcasebasedin part on a considerationof the experienceand education of affected employees and needs of the City.
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C. MERIT SALARY ADJUSTMENTS

1. Advancement within the salary range shall not be automatic but shall be baseduponjob performanceandtheincreasedservicevalueofan employee. Salaryadjustments shallbegranteduponapprovalof theDepartmentHeadandtheCityManager. Employeesshall beevaluatedfor merit salaryincreasesin accordancewith thefollowing:

2. New employees and employees who receive " A" step on promotion are eligible for amerit salaryreview for advancementto thenextstepin thesalaryrangeaftersix (6) monthsof service. An employeewho is promotedand/or receivesotherthanthe first stepof the newsalaryrangeshallbeeligiblefor ameritsalaryreviewaftertwelve (12) monthsdatingfrom the effective date of the promotion/ appointment. Subsequentmerit salary review dates shall fall uponthe completionof twelve (12) month serviceperiodsdating from the effectivedateof the preceding merit increase.

3. Thegrantingof anofficial leaveof absencewithoutpay, otherthanordered military leave, shallcausetheemployee'smerit salaryreviewdateto beextendedthenumberof calendar days he was on leave.

4. If in the opinion of the City Manager, the applicationof rules governing within -rangesalaryprogressionor placementof an employeewithin a salaryrangeresultsin the employee receiving an inequitably low rate as compared to other employees or the employee deservesconsiderationbecauseof continued outstandingperformance, the City Managermay raise theaffectedemployee's salaryto thestepwithin theexistingrangetheCity Managerdeemsmost equitable. Suchactionshallnotbe contraryto thegeneralintentandspirit of theseRules.

D. COMPENSATION ON PROMOTION
An employeewho is promotedto a positionin a classwith a higher salaryrange thantheclassin whichhe/sheformerlyoccupiedapositionshallreceivethenearesthighermonthly salaryin thehighersalaryrangethatwouldconstituteaminimumone-stepsalaryincrease, unless thefifth (5t') stepin suchrangeprovideslessthanaone-stepincrease, in which casetheemployee shallreceivethefifth (5h) step. Theemployeeshallbegivenanewmerit salaryreviewdatebased upon the effective date of the promotion.

E. COMPENSATION ON TRANSFER
An employee who is transferred from oneposition to another in a classhaving the samesalaryrangeshall receivethe samestepin the salaryrangeashe/shepreviouslyreceived.

The employee's merit salary review date shall not change.

F. COMPENSATION ON DEMOTION
A demotionmay be aid — effectedfor disciplinary reasonsor as a result of positionalchangeseffectedto accommodateemployeeworkactivitylevels. If the employee has not attainedpermanentstatusat the time of his/her demotion, he/sheshall servea probationary period, asif he/shewereanewemployee. Theemployeeshallbeplacedatsuchsalarystepin the 43-
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new rangedeemedappropriateby the Appointing Authority and assigneda new merit salary review date based upon the effective date of the demotion.

G. COMPENSATION ON POSITION RECLASSIFICATION

1. Whenapermanentor probationaryemployee'spositionis re-classifiedand theemployeeis appointedto a newposition, his/hersalaryshallbe determinedasfollows:
a. If the positionis reclassifiedto a classwith a higher salaryrange thanhispreviousclass, his/hersalaryandmeritsalaryreviewdateshallbe setin thesamemanner asif he had been promoted.
b. If the salary of the employee is the sameor lessthan the maximum of the new class, his/her salary and merit salaryreview date shall not change.

C. If the salaryof the employeeis greaterthanthe maximumof the rangeof thenew class, his/her salaryshallbe designateda "Y" rateandshallnot changeduring continuous regular service until the maximum of the salary range to which the classis assigned exceeds his/ her salary.

H. EMERGENCY APPOINTMENT - OUT OF CLASS PAY

1. Employeeswho aregivenanemergencyappointment (asdefinedbelow) to ahigherclassificationwhichinvolvesdutiesrequiringagreaterlevelof skillsmaybecompensated as follows:
a. To qualify for out -of -classpay, an employeemustbe temporarily assumingsubstantiallythe full rangeof dutiesandresponsibilitiesof the higher -level position.

Out -of -classpayis notauthorized, for example, if theorganizationof awork unit is suchthateach unit employee carries on his normal duties during the temporary absenceof a supervisor, without aneedfor thedirectionwhich thesupervisorwouldprovideon alonger -termbasis. b. Therateof payshallremainunchangedduringthefirst twenty (20) working days of such assignment. Emergency appointments must be made in writing and approved by the City Manager.

C. After twenty ( 20) continuous working days of such temporary assignment, theemployeeworking out of classshallbepaidat StepA of thehigherclassification, or arateonestepgreaterthanhis/hercurrentrate, whicheveris deemedappropriatecompensation for the level of duties assigned and performed. The amount of additional pay awarded shall be determinedby theCity Manager. Thehigherrateof payshallbeusedin computingovertimewhen authorizedovertimeis servedin anFLSA position, out -of -classassignment; theovertimerateshall beattherateestablishedby theovertimeregulationsthatapplyto thehigherclass. d. Time worked out of class shall not earn credits toward the completion of probationary requirements in the higher class.

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2. As used in this Section H, " emergency appointment" means a position that is temporarilyvacantdue toanotheremployee'sleaveof absenceanddoesnot includea position that is vacant during recruitment for a permanent appointment.

I. BILINGUAL PAY
Upon approvalby the City Manager, an employeecanearnan additional 5% in wagesafterpassinga writtenand/or oraltest, subjectto compliancewith all of the following provisions:

1. Eligibility: Employees eligible for bilingual pay include regular full- time andregularpart-time employeeswho areemployedin positionswherethereis significantcontact with non-English speakers, andwho qualify for bilingual pay, asdeterminedby the City Manager.

Employeesshall not be eligible fef bilingual pay dw4ngtheif pr-obationafyperiodof: dw4ngan period of paid or- unpaid lem, . The City Managerwill choosethe languagesqualifying for bilingual pay anddesignatethe classificationseligible for bilingual pay. The City Managermay limit thenumberofpositionsoremployeeseligibleforbilingualpayandmayterminateanyorall bilingual pay at any time.

2. Qualifications: To qualify for bilingual pay an employee must be conversationallyfluent in the secondlanguage; must be requiredto utilize saidlanguageskills consistentlyon a daily basisin the performanceof their duties; and must possesssecondary languageskills of a languagedeterminedby the City Managerto be an assetto the City's operations. Determinationof qualificationsshallbe contingentuponsuccessfulcompletionof a written or oral bilingual skill assessmentexamination, as determined by the City Manager, to be conductedbyaqualifiedcitycontractor. TheCityManagermayrequirerecertificationof language proficiencyeverytwoyearsto ensuretheemployee'sbilingualskillsareatthelevelnecessaryto serve the needs of the Department, City, and community.

3. Amount of Bilingual Pay: Bilingual pay shall be limited to five percent 5%) of the employee'shourly rate, regardlessof thenumberof languagesused.

4. Termination: The City Manager may terminate bilingual pay for any or all employeesatanytime in theCity Manager'sdiscretion; anysuchterminationshallbeeffectiveat thecommencementof thenextpayperiodfollowing serviceof writtennotice. No employeeshall haveanyentitlementor right to continuedpaymentof bilingual pay.

SALARY DEDUCTIONS

1. In the event an employeeis erroneously overpaid by the City, regardlessof fault, theCitymay, withtheemployee'swrittenconsent, recoupoverpaymentby deductingfrom thatemployee'sregularpaycheckeitherthefull amountof theoverpaymentor tenpercent (10%) of the employee's grosssalary, whicheveris lesser, and continuesaiddeductionsfor asmany consecutivepay periodsasis necessaryuntil full overpaymentis recouped. The City shall not commencerecoupmentby payroll deductionsuntil written notification, which includesall the details of the overpayment, the amount of overpayment and the scheduleof recoupment, hasbeen giventotheemployeeatleastten (10) workingdaysin advance, andtheemployeeagreesinwriting 45-
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to the scheduleof recoupment. TheCity maybring a courtactionto obtainreimbursementif the employee refuses.

2. If theCity is orderedby thecourtto garnishthewagesof anyemployee, or if thecourtorderstheCitytomakepayrolldeductionsfromthewagesoftheemployeein favorof theCity or athird party, theCity shallassessandcollectagainsttheemployee'sregularsalaryone dollar ($ 1.00) perdeductionperpayperiodto compensatetheCityfor thecostsof makingsuch court -mandatedpayroll adjustments.

XIV. WORK WEEK, WORK SCHEDULES, OVERTIME, AND COMPENSATORY TIME A. WORK WEEK

1. An employee's work week is a fixed and regularly recurring period of 168 hours, i. e., seven consecutive 24-hour periods. It need not coincide with the calendar week but may be on any day andat any hour of the day. The City may havedifferent work weeksfor differentemployeesorgroupsof employees. TheCitymaychangetheemployee'sworkweek, but the changes must be permanent. The Personnel Director shall assign each employee a regular work week.

B. WORK SCHEDULE.

1. 9/ 80 Schedule. The normal work schedule shall be forty ( 40) hours calculatedon the basisof eighty (80) hours within every two (2) week pay period (a " 9/ 80 schedule"), as follows:
a. Employees shall work nine ( 9) hours, 7:30 a.m. to 5:30 p.m., Monday through Thursday.
b. Employees shall work eight ( 8) hours, 7:30 a.m. to 4:30 p. m. on Fridays.

C. Employees shall work alternating Fridays, with the work schedules established as set forth below.
d. Modifications may be made to the above schedulewhen work requirementsdictate such, or on a case -by -casebasis when good causeis establishedby an individualemployeebasedonadocumentedneed. Any requestsformodificationmustbereceived by the PersonnelDirector and approvedby the City Manager. No modification may impose additional financial burden on the City.

2. Assignments:
a. Each employee shall have an approved work schedule.
b. Supervisors shall submit schedules to Department Heads for review. m
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C. Department Heads shall submit proposed work schedules to the Personnel Director for review.
d. Proposedwork schedulesshall go to the City Managerfor final review and approval.
e. Employees may request schedule changes not more than once every fiscal year.

3. Management reserves the right to set schedules to accomplish the work tasks; exceptionsmay be considered.

4. No work scheduleshall be proposedor approvedwhich imposesan additional financial burden on the City for overtime or otherwise.

5. FLSA Requirements:
a. Supervisors responsible for scheduling shall ensure that full time schedulesmeetFLSA requirementsandprovide for a forty (40) hour work weekin accordance with Section A, above, of this Rule.
b. During holiday periods, supervisors shall ensure that vacation, holiday, floatingholiday, compensatorytime, oradministrativeleavehoursareusedtomakeafull forty (40) hourwork weekfor full timeemployees.

C. PAY PERIODS

1. Employees shall be paid every two ( 2) weeks. The pay period for an employeeon theCity' snine -eighty (9-80) schedulewill be aperiodof fourteen (14) consecutive calendardaysbeginningat 12:01 p.m. on Friday andendingat 12:00 noonon the Friday which falls fourteen ( 14) days thereafter.

2. Mid -dayis broadlydefinedasamidpointin theworkday.

3. InpayperiodswithnoCitypaidholidays, timeworkedonFridaysshallbe for eight hours, divided with four ( 4) hours worked before mid -day, and four ( 4) hours worked after mid -day.

4. All City employeesshallbeonthesamepayperiod. Therefore, time sheets shall be due to supervisorsat the end of the pay period, regardlessof which 9/80 schedule employeesareassignedto. Timesheetsaredueby 2:00 p.m. onThursdaysto theCity Manager.

5. Stepincreasesof promotionsshallbe effectiveat thebeginningof thepay period in which they fall.
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D. OVERTIME POLICIES - AUTHORIZATION OF OVERTIME

1. POLICY: As a matter of generalpolicy, the City will makereasonable effortstoprovideadequatestafftohandlenormaloperations. However, FLSAemployeesmaybe required to work overtime at the discretion of the Department Head, with the prior approval of the City Manager.

2. DEFINITION: Overtime for FLSA employees is defined as all hours actuallyworkedin excessof forty (40) hoursin theemployee'sdesignatedworkweek.

3. PRIOR AUTHORIZATION REQUIRED:
a. Prior authorization before working any overtime is required. FLSA employeesmaynot work outsideof scheduledworkinghoursor duringunpaidmealperiods, withouttheprior writtenauthorizationof his/her supervisoranddepartmentheador director.

Failureto follow theseovertimeauthorizationprovisionswill resultin FLSA employeesbeing paidforlegitimateovertimeworked, whilebeingsubjecttodisciplinaryactionforfailingtofollow required procedures.
b. In certain limited situations, overtime may be authorized retroactively. In such situations, the FLSA employeemust notify a supervisor assoon aspossible of the overtime worked, and in no event later than the end of the following workday. Overtime may be authorized under the following circumstances:
1) In emergency situations ( generally caused by inclement weather or disaster).
2) To completeprojectswhicharebegunonedayandwouldbe
difficult, awkward, or impossible to complete during regular working hours the next day. 3) In situationswhereajob completionis deemedessentialby the Department Head or City Manager.

4. MANNER AND FORM OF COMPENSATION:
a. Overtime assigned and worked by FLSA employees shall be compensated at time and one-half ( 1- 1/2) their regular rate of pay. b. The employeemay request, and the supervisor shall have the unrestricted discretion to approve or not approve, compensation in the form of accrued compensatorytime at time and one-half ( 1-1/2), except an employee may not accrue more than eighty (80) hourscompensatorytimeatanytimewiththeapprovalof theDirectororDepartment Head. WithCityManagerapprovalthemaximumamountof accruedcompensatorytimemaybe extendedtoonehundredtwenty (120) hours. Selectionofpayorcompensatorytimeshallbemade duringthepayperiodinwhichtheovertimehoursareworked. Creditedcompensatorytimespent shall be taken as time off except upon termination of the employee or as otherwise approved by the City Manager. A Director, Department Head and/or the City Manager may decide when an employeemay take all or part of his/her accumulatedcompensatorytime. Requests by an MR
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employeefor theuseof accruedcompensatorytime shallbesubjectto theconvenienceof theCity and to the extent authorized by law.
d. Overtime shall be credited in fifteen ( 15) minute increments. If an employee works between 1 and 7 minutes overtime, no credit is given for the time worked. If an employee works between 8 and 14 minutes overtime, the employee shall be given 15 minutes' credit.
e. Time worked as overtime shall not be used to earn supplemental benefits or to serveout probation or merit salary increaseperiods.

5. ALLOCATION: Insofar as is feasible, allocation of overtime shall be equallydistributedamongemployeesof affectedclassifications.

6. REQUIRED ATTENDANCE AT TRAINING ON OFF -DAY: The City shall compensateFLSA employeeswho arerequired to attendtraining on anoff -day in accordance with the FLSA rules. FLSA-exemptemployeeswho attendtraining or conferenceson their off day shall not receive in lieu off -days.

7. FLSA- EXEMPT EMPLOYEES INELIGIBILITY: FLSA- Exempt
employees are not eligible for and shall not receive payment of overtime compensation or compensatory time.

8. CHANGE IN STATUS: An employee' s status as an FLSA employee or FLSA-exemptemployeeclassificationmaybe changedonly uponwritten notification signedby the City Manager and PersonnelDirector.

E. CITY PAID HOLIDAYS

1. CITY PAID HOLIDAYS: City paid holidays for full-time regular employeesandfull-timeprobationaryemployeesandmanagementemployeesthatworka 9/80 schedulearenine (9) hoursif theholiday falls on MondaythroughThursday, andeight (8) hours if theholidayfallsonthe8-hourFriday. If anemployeeworksaforty -hourworkweek, he/shewill receiveeighthoursof City paidholidaysfor aholidaythatfalls onhis/herworkday.

2. HOLIDAYS FALLING ON 9/ 80 DAY OFF:
a. TheCity providesfull-timeprobationaryandregularemployeesand managementemployeeswith eight (8) hoursof paidtime for approvedholidaysfor a 9/80dayoff. b. Eight (8) flexible holiday hourswill accrueautomaticallyto full- time employeeson the City designatedclosed Friday.

C. Overtimeshall be paid to regular, FLSA full-time employeesfor workingonadesignatedcloseddayif thehoursworkedbythatemployeein theworkweekexceed fortyhours. However, regular, FLSAfull-timeemployeesshallbecompensatedattimeand one- half (1- 1 /2) for workingon anycity paidholidayAgy-4h, evenif thehoursworkedin thatwork week do not exceed forty hours.

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d. Regularpart-time employees, temporary/part-time, seasonal, and emergencyemployeesarenot eligible for City -paidholidaysor holidaypay.

F. USE OF PERSONAL VEHICLES AND CITY VEHICLES
Employees who use their own vehicles on City business, as approvedby the City Manager, shall be compensatedat a rate equal to the Internal Revenue Service limit for mileage reimbursement except those employees who receive a car allowance. Those employees who receive a car allowance shall not be reimbursed for mileage. In the event of a vehicle mishap, whena personalvehicleis in use, theemployeewill be solelyresponsiblefor theliability via his/ her automobile insurance coverage. Unless otherwise authorized by the City Council, City vehiclesshall be usedfor City relatedbusinessonly, in accordancewith City policy. If an employee must usethe vehicle overnight or for successivedays at a conference, prior approval of theCityManagermustbereceived. All eligibleemployeesshallbereimbursedotherexpensesin accordance with the City' s reimbursement policy.

XV. EMPLOYEE BENEFITS
A. VACATION

1. ACCRUAL: All full- time regular and probationary employees and management employees with continuous service shall accrue working vacation hoursMonthlyaccording to thefollowingschedule: Years
of 0- 1 1- 2 2- 3 3- 4 4- 5 5- 6 6- 7 7- 8 8- 9 9- 10 Service Annual
Hours 80 88 96 104 112 120 128 136 144 152 Accrued

2. For morethan ten ( 10) yearsof service, employeesshall accrue160 hoursof vacationper year. 3.

Accrual at thenexthighestincrementalrate shallbeginon theanniversarydate of the first (I") yearandeachyearthereafterthroughthe tenth (IOth) year, respectively. The total vacationallowanceshall be computedto thenearestwhole day, basedupon the numberof full monthsof Cityservice. a.

HOLIDAYS ON VACATIONDAYS: In the event one or moremunicipal holidays fall withina vacationleave, such daysshall not be chargedas vacationleave and the vacationleave shall be extendedaccordinglyfor thoseemployeeseligible for suchholidays. b.

SCHEDULING: The time duringthe calendaryear at whichan employee may takevacationshall be determinedby theDepartmentHead, with due regardfor the50- City
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wishesof the employeeandparticularregardfor the needsof the City. Vacation periods for Department Headsshall be asdetermined and approvedby the City Manager or his/her designee.

C. USE OF VACATION: A full- time employee shall accrue vacation butmaynotutilize suchduringthefirst six (6) monthsof employment. d. CARRY- OVER OF VACATION: The maximum number of
vacationdaysthatmaybecarriedoverfromone (1) calendaryeartothenextis theequivalentof four hundred (400) hours. The accrual capfor vacation hours is 400 hours. e. VACATION BUY- BACK: Full- time employees may at their option buy-back up to 60 hours of vacation time per calendaryear. Employees shall request the buy-backin writingtotheFinanceDepartment. Nonegativeleavebalancesshallaccrueduetoa buy-back allowed under this Section. This programshall only be availablewhen funding is providedfor thesepurposesin thebudget.
f. PAYMENT ON TERMINATION: In the event that an employee is discharged, or the employeeotherwise terminateshis/her employmentwith the City, such employeeshallbepaid for anyaccruedvacationleaveandcompensatorytimeoff whichhas accrued within the limits specified above.
g. PART- TIME AND TEMPORARY EMPLOYEES: Regular part-
time employees, all other part-time/temporaryemployees, seasonalemployees, andemergency employees shall not be eligible to receive vacation.

B. HOLIDAYS

1. Each full-time regular and probationary employeesand management employeesshall be entitled to the following holidays with pay:
a. New Years' Day - January 1
b Martin Luther King Day — Third Monday in hjp1jffJanpM cb. President's Day - Third Monday in February
de. Memorial Day - Last Monday in May
ed. Fourth of July
fe. Labor Day - First Monday in September
gf. Veterans' Day - November 11
hg. Thanksgiving Day - Fourth Thursday in November
ih. The day following Thanksgiving
i. Christmas Eve - December 24
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ki. Christmas Day - December 25
l . New Years' Eve — December 31
All other at -will employees are not eligible for holidays with pay. m . One ttiCC ( 1) personalholidays 9 hours annuallymay be taken by an employeewho has successfullycompletedprobation, at his/her convenience, subjectto approvalof theDepartmentHead. Themaximumpersonalholidaysthatmaybe accruedis 45-54 48 hours. At the discretion of the City Manager, on a case -by -case basis, accruals over the maximummaybeextendedfor theperiodof six (6) monthsbeforelost. In theeventemployment is terminatedwith the City, a regular/non-probationaryemployeeshall be paid for personal holidays which have accrued within the limits specified above.

2. WEEKEND HOLIDAYS: Whenever a holiday falls on a Sunday, the followingMondayshallbeobservedastheholiday. WheneveraholidayfallsonaSaturday, the precedingFridayshallbeobservedastheholiday.

3. ENTITLEMENT TO HOLIDAY COMPENSATION: No employee shall beentitledto compensationfor anyholidayhereinspecifiedunlesssuchemployeeshallhavebeen employedbytheCityonthedayprecedingandthedayfollowingsuchholiday. Forthepurposes of thisparagraph, anemployeewhois absentonauthorizedvacationwith payoronaccruedsick leave shall be deemed to be employed at such time.

C. SICK LEAVE

1. PURPOSE FOR SICK LEAVE. Sick leave may be granted by the City to permittheemployeeto beabsentfromdutywithoutthelossof payfor thediagnosis, care, or treatmentof anexistinghealthconditionof, or preventivecarefor, anemployeeor anemployee's familymember; orfor anemployeewhois avictimof domesticviolence, sexualassault, stalking or other crime, for the purposesdescribedin subdivision (c) of Labor CodeSection230 and subdivision ( a) of Labor Code Section 230. 1. ( For provisions on leave and reasonable accommodation for victims of crimes, see also Rule XVI, Section E.) Sick leave is a protection providedby theCityto begrantedin circumstancesof adversityandis intendedtopromotethe health and welfare of the individual employee and his/ her family member. Sick leave is not an earned right to time off from work for non -qualifying reasons.

2. DEFINITIONS. For purposesof this Section, the following termsshall havethefollowing meaningsunlessthecontextclearlyindicatesotherwise:
a. " Employee' s family member" means any of the following: an employee'schild, spouse, registereddomesticpartner, sibling, parent, grandchildor grandparent; achild, sibling, parent, grandchild, orgrandparentoftheemployee'sspouseorregistereddomestic partner; orothermembersof theemployee'sfamilyresidingin theemployee'shomeortowhom the employee stands in loco parentis. " Familymember" alsoincludesonedesignatedpersonper 12month periodfor whomtheemployeeis expectedto providecare. 52-
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b. " Child" or " Children" means a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee standsin loco parentis, and regardlessof age or dependency status.

C. " Parent" means a biological, adoptive, or foster parent, stepparent, or legal guardianof an employeeor the employee's spouseor registereddomesticpartner, or a personwhostoodin locoparentiswhentheemployeeor his/herspouseor registereddomestic partner was a minor child.

3. APPLICABILITY. All conditions and restrictions set forth herein upon the usebyanemployeeof sickleavealsoshallapplytotheusebyanemployeeof sickleaveto attend to an illness of a member of the employee's family.

4. SICK LEAVE ACCRUAL
a. Full - Time Employees.
1) Beginning with the date of hire or July 1, 2015, whichever occurs later, all management employees, full- time regular employees, and all full- time employees onprobationarystatusin aregularpositionshallaccruepaidsickleaveattherateofeight (8) hours permonth. Eachfull time regularemployeeandeachfull-time employeeonprobationarystatus in a regularposition, shall accruesick leavebut may not utilize suchuntil the 90t1iday of employment, afterwhich daysuchemployeemayusepaid sickdaysastheyareaccrued. 2) Unused sick leave may be accumulated and carried over to subsequentyears, up to onethousandtwo hundredandfifty ( 1,250) hoursmaximum. 3) Paid sick leave does not continue to accrue once an
employeehasexhaustedall paidleaves, suchasduringanyperiodof time thatanemployeeis on unpaidstatusincludinganyunpaidleaveof absence, or uponseparationfrom employment. b. Seasonal, Part -Time, Temporary, and other non full- time at -will employeesshall be eligible for sick leave only in accordancewith the City of Highland Part -Time andTemporaryEmployeesSickLeavePolicy setforth in AppendixC, attachedhereto.

C. Employeesshallbeeligible to takesickleavebeginningon the90th dayofemployment, exceptthatsickleavequalifyingforbenefitsunderthefederalFamilyMedical LeaveAct ortheCaliforniaFamilyRightsAct maybetakenonly aftertheemployeehascompleted one (1) yearof serviceandat leastonethousandtwo hundredfifty ( 1,250) hoursof work within the preceding twelve ( 12) months.
d. Sick leavegrantedby the City andusedby an employeeshall be deducted from the employee' s accrued sick leave balance. e. Employeesgranteda leaveof absencewith pay or otherapproved leavewith pay shallaccruesickleaveasprovidedherein.
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f. Sick leave shall not be accrued by an employee absent from duty after separationfrom City service, or during a City authorizedleaveof absencewithout pay, or any other absencefrom duty not authorizedby the City.

SICK LEAVE USE - PROCEDURE ( NON- FMLA LEAVE)
a. If the needfor paid sick leaveis foreseeable, suchas for medical appointments, the employeeshallprovidereasonableadvancenotificationto his/her supervisor.

Whenanemployeeis incapacitatedfrom theperformanceof his/herdutiesfor reasonsthat entitle him/herto theuseof sickleavenototherwiseauthorizedby thefederalFamilyMedicalLeaveAct or CaliforniaFamily RightsAct, orotherprovisionof Stateor FederalLaw, or whentheemployee is neededto -assistanill or injuredfamily member, he/shemustnotify his/her supervisorwithin thirty (30) minutesof thebeginningof theworkdaythat theemployeeis absent. If the need for paidsickleaveis unforeseeable, theemployeeshallprovidenoticeof theneedfor theleaveas soon as practicable.
b. An employee shall be responsible for informing his/her supervisor of his/ her health status until he/she returns to work.

C. Upon returningto work, eachemployeemust submit a completed PersonnelAction form approvedby thesupervisorandforwardedto payroll. d. Sick leave benefits may be taken in one -quarter ( 1/ 4) hour increments.
e. An employee may be granted sick leave only in case of actual sickness as defined above. In the event that an employee or employee' s family member recovers fromanysuchsicknessafterbeinggrantedsickleave, andduringtheregularlyscheduledhoursof work, then suchemployeeshallnotify the appropriateimmediatesupervisorandbe availableto return to duty.
f. In orderto apply for sick leaveuse, an employeeshall notify the appropriateimmediatesupervisorwithin thirty (30) minutesof thebeginningof the employee's workday, unlesstheCity determinesthat theemployee'sdutiesrequiremorerestrictivereporting.

Failureto do sowithout goodreason, suchasemergencycircumstances, shallresultin thatday of absencebeing treated asleave of absencewithout pay.
g. If the employee is absent on sick leave for more than one ( 1) day, theemployeeshallkeephis/herimmediate supervisorinformedasto thedatetheemployeeexpects to return to work.
h. Sick leave shall not be granted to any employee absent from duty after separationfrom City service, or during a City authorizedleaveof absencewithout pay, or any other absencefrom duty not authorized by the City.
i. Sick leave shall not be granted to any employee to permit an extension of the employee' s vacation.
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j. Sickleaveshallnotbegrantedtoanyemployeeuntilthe90thdayof the employee' s employment. However, on the 90' dayof employment, the employeeshallbe credited with sick leavethat would otherwise have beenaccruedduring the probationary period as provided herein. Employeesshallnot be granted, andaccordinglyarenot entitledto take, paid sick leave in advance of its accrual. .
k. The City Manager or the DepartmentHead may require the employee to submit a written verification that his/her absenceis for sick leave purposes and may require submittal of a medical certification from a licensed health care provider at any time as to the employee's need for sick leave and the date of the employee's intended return to work. An absenceon sick leaveexceedingthree (3) consecutiveworking daysor combinationof two (2) workingdayswhichincorporateaweekend (e.g., ThursdayandFridayplusweekend, or Friday and Monday including weekend) must be supportedby a medical certificate establishingthe employee' s need for sick leave.

1. Employeesusingsickleavefor 3 or moreconsecutivedaysmaybe required to report on their status and intent to return to work. in. In addition to the above, if, after reviewing an employee's record of sick -leaveusage, theCity believessufficientcauseexiststo suspectabuseof sickleave, amedical certificatemaybe requiredfor any subsequentuseof sick leave. Confirmed abuse or improper useof sick leave may be causefor disciplinary action.
n. When approvedin advance, paid sick leavemay be usedto attend medical, dental, or optical examinations or treatments, to the extent such appointments cannot be scheduled outside the workday.
o. Except as otherwise required by state or federal law, an employee onsickleavemustexhaustall otherpaidleaves, including, butnotlimitedto, vacationleaveand administrativeleave, beforesick leavemaybetakenwithoutpay. This provisionshallnot apply to accrued compensatory time off.

P. Sick leave shall run concurrently with all other health -related but non -sick leavebenefits, including, but notlimited to, leavefor worker's compensationinjuries. q. If an employee is on sick leave on the day the City observes a holiday, thatdayshallnot becountedasaday of sickleave.
r. Sick leave shall be limited to one of the following:
1) Sick leave which does not qualify for benefits under the federalFamily MedicalLeaveAct or California Family RightsAct, or otherapplicableStateor Federallaw, shallbe limited to thepaidtime accruedor authorizedto beusedpursuantto these Rules, or
2) Sick leave which qualifies for benefits under the federal FamilyMedicalLeaveAct or CaliforniaFamilyRightsAct, or otherapplicableStateorFederal law, asprovidedunderSectionC of theseRules, below.
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S. Leavequalifying underthe federalFamily Medical LeaveAct or CaliforniaFamilyRightsAct for theemployee'sownserioushealthconditionshallbeexhausted concurrentlywith accruedpaidsickleaveor othersickleavequalifyingunderthis sickleave policy.
t. The City ' shall provide an employee with written notice that sets forth the amount of paid sick leave available, d time off leave an empleyef YrcFides in 1i of siek leaw, for useon either the employee's itemized wage statementdescribedin Labor Code Section226 or in a separatewriting provided on the designatedpay datewith the employee's payment of wages.

6. SICK LEAVE BUY- BACK INCENTIVE; SEPARATION FROM

EMPLOYMENT AND REHIRE
a. Any regularfull-time employeemaybuy-backupto forty-eight (48) hoursof sickleaveperyear. Theforty-eight (48) hourseligibletobeboughtbackby anemployee shallbereducedby eachhour of sick leavetakenper calendaryearbasedon thepreviousyear's usage. In nocaseshallsuchbuy-backreduceanemployee'saccumulatedsickleavebalancebelow onehundred ninety-two ( 192) hours.
b. Any regularfull-timeemployeewhoseparates (for otherthancause) or retiresfromtheCity, afteraminimumof ten (10) yearsof serviceshallbecompensatedfor forty percent (40%) of all unused sick leave at his/her current rate of pay.

C. Except as otherwiseprovided by this section, the City shall not compensateany employeefor accrued, unusedpaid sick days upon termination, resignation, retirement, or other separation from employment. To the extent required by State law, if an employeeseparatesfrom the City and is rehiredby the City within oneyear from the dateof separation, previouslyaccruedandunusedpaidsickdaysshallbereinstated; andtheemployee shallbeentitledtousethosepreviouslyaccruedandunusedpaidsickdaysandtoaccrueadditional paid sick daysupon rehiring.

7. EXCESSIVE SICK LEAVE USAGE OR ABUSE OF SICK LEAVE:
a. An employee who is excessively absent may be subject to disciplinaryactiontotheextentpermittedbystateandfederallaw, includingtheADA, FEHAand CFRA. Fc jeessiNz & 1"v crricci iii 4ft 111i:i: tn- fi ied as abseil ' n exeess of thea,, ei:ageantitial b. An employee who claims entitlement to sick leave but who does not meet the requirements of sick leave as defined above, may be subject to disciplinary action for abuse of sick leave.

8. EVALUATION OF SICK LEAVE USAGE:

Each employee' s annual or special evaluation shall contain a statement of the employee'suseof sickleaveduringtheevaluationperiodandstatethattheusageis excessiveif it 56-
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exceeds the Departmental average as set forth above. Excessive use or abuse of sick leave will be considered in establishing the performance rating.

9. RETURN TO WORK: FITNESS FOR DUTY CERTIFICATION
The City may require where permissible by law and appropriate under the circumstances, that As -asa condition of reinstatementof anemployeereturning to work following anillness, injury ordisability, theemployeemustobtainandpresentafitness -for -dutycertification from thehealthcareproviderstatingthattheemployeeis ableto resumework. Failureto provide such certification may result in denial of reinstatement.

10. NON - RETALIATION.

Employees shall not be denied the use of accrued Paid Sick Leave, shall be free from threats of discharge, demotion, or suspension, and shall not be retaliated against for exercising their right to use accruedPaid Sick Leave.

D. FAMILY CARE AND MEDICAL LEAVE

1. POLICY: To the extent not already provided for under current leave policiesandprovisions, theCitywill provideleavesof absenceasrequiredby thefederalFamily and Medical Leave Act of 1993 (" FMLA") and the California Moore - Brown - Roberti Family Rights Act (" CFRA") without pay to eligible employeeswho wish to take time off from work dutiesto fulfill family obligationsrelatingdirectlyto childbirth, adoption, or placementof a foster child; or to carefor a child, spouse, parentor otherspecifiedfamily memberwith a serioushealth condition; or due to the employee' s own serious health condition; for FMLA/ CFRA qualifying exigency leave; or for FMLA caregiver leave. The following provisions set forth certain of the rights and obligations with respect to such leave. Rights and obligations which are not specifically set forth below are set forth in the FMLA and CFRA, the Department of Labor regulations implementingtheFMLA andtheCaliforniaregulationsof theCFRA. Unlessotherwiseprovided by this Section, "leave" or " FMLA/ CFRA leave" under this Section shall mean leave pursuant to the FMLA and CFRA. As the FMLA and CFRA areamendedfrom time to time, any provision in this Policy hat provideslesserrights than the FMLA or CFRA shallbe void, andtherelevant statute shall govern.

2. DEFINITIONS. Thefollowing termsshallhavethefollowing meaningsin this Section, except asotherwise specifically provided. a. " 12- Month Period" means a rolling twelve ( 12) month period measuredbackward from the date leave is taken and continuous with each additional leave day taken.
b. " Caregiver leave", for purposesof theFMLA only, meansleaveto carefor a spouse, son, daughter, parent, or "next of kin" who is a coveredservicememberof the United StatesArmed Forces who has a serious injury or illness incurred in the line of duty while on activemilitary duty or existedbefore the beginningof the member's active duty and was aggravatedby servicein theline of dutyon activedutyin theArmedForces (this leavecanrunup 57-
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to 26 weeks of unpaid leave during a single 12-month period) ( under the FMLA only, not the CFRA).
1) For caregiver leave under the FMLA only, seedefinition of seriousinjury or illness" underSubsection (h)(3) of this Section.

C. " Child" for purposesof theFMLA only, meansachildundertheage of eighteen (18) yearsof age, or eighteen (18) yearsof ageorolderwhois incapableof self -care becauseof a mental or physical disability. An employee' s child is one for whom the employee hasactualday-to-dayresponsibilityfor careandincludesabiological, adopted, fosteror step- child, legalward, or a child of apersonstandingin locoparentis (in placeof aparent). 1) A child is " incapable of self - care", for purposes of the FMLA only, if he/sherequiresactiveassistanceor supervisionto providedailyself -carein three 3) or more of the activities of daily living suchas caringfor grooming andhygiene, bathing, dressing, andeating, cooking, cleaning, shopping, takingpublictransportation, payingbills, maintainingaresidence, usingtelephonesanddirectories, etc. d. " Child" means, for purposesof the CFRA only, a biological, adopted, or foster child, a stepchild, a legal ward, a child of a domestic partner, or a person to whom the employee stands in loco parentis.
e. " Covered family member" means, for the purpose of CFRA qualifyingexigencyleaveonly anemployee's spouse, domesticpartner, child, or parentin the United States Armed Forces.
f. " Domestic partner," for the purpose of the CFRA only, shall have the samemeaning asdefined in Family Code Section 297.
g. " Grandchild" means, for thepurposeof the CFRA only, a child of the employee' s child.
h. " Grandparent" means, for the purpose of the CFRA only, a parent of the employee' s parent.

Health Care Provider" means:
1) A Doctor of Medicine or osteopathy who is authorized to practicemedicineor surgeryby theStateof California;
2) Individuals duly licensed as a physician, surgeon or osteopathicphysicianor surgeonin anotherstateor jurisdiction, including anothercountry, who directlytreator supervisetreatmentof a serioushealthcondition; 3) Podiatrists, dentists, clinical psychologists, optometrists, and chiropractors (limited to treatment consisting of manual manipulation of the spine to correct a subluxationasdemonstratedby X-rayto exist) authorizedtopracticein Californiaandperforming within thescopeof their practiceasdefinedunderCaliforniastatelaw; City of Highland Personnel Rules & Regulations
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4) Nursepractitionersandnurse -midwives andclinical social workerswho areauthorizedto practiceunderCaliforniaStatelaw andwho areperformingwithin thescopeof theirpracticeasdefinedunderCaliforniaStatelaw; 5) Christian Sciencepractitioners listed with the First Church of Christ, Scientist in Boston, Massachusetts; and
6) Any health careprovider from whom an employer or group healthplan's benefitsmanagerwill acceptcertificationof the existenceof a serioushealth condition to substantiate a claim for benefits.
j. " Parent" means the biological, adoptive, or foster parent of an employeeastep-parent, alegalguardian, or anindividualwhostandsor stoodin locoparentisto an employee when the employee was a child; and in addition to the foregoing, for purposes of CFRAleaveonly, a "parent" alsoincludesparents -in-law.
k. " Qualifyingexigencyleave" meansasfollows:
1) For purposesof the FMLA, leave taken for any of the
following reasons:
a) Short - notice deployment. This includes leave taken toaddressanyissuethatarisesbecauseacoveredmilitarymemberisnotifiedofanimpendingcall or orderto activeduty in supportof a contingencyoperationsevenor lesscalendardaysprior to thedateof deployment. Theleavemaybeusedfor aperiodof seven (7) calendardaysbeginning onthedatea coveredmilitary memberis notified of animpendingcall or orderto activeduty in support of a contingency operation.
b) Military events and related activities. This includes leaveto attendanofficial ceremonyprogramor eventsponsoredby themilitary thatis relatedto theactivedutyorcalltoactiveduty; andfamilysupportorassistanceprogramsandinformational briefingssponsoredor promotedby themilitary, military serviceorganizationsor theAmerican Red Cross, that arerelated to the active duty or call to active duty. c) Childcare and school activities. This includes leave to arrangealternativechildcarewhentheactivedutyor call to activedutynecessitatesachangein childcare arrangementsfor a child; to arrangechildcare on anurgent, immediate needbasiswhen theneedfor carearisesfrom theactivedutyor call to activedutystatus; to enrollor transferachild to a new schoolor daycarefacility; to attendmeetingswith staff at a schoolor a daycarefacility regarding disciplinary measures, counseling, or parent -teacher conferences. For purposes of qualifying exigency leave, "child" means a child under 18, or a child age 18 or older and incapable of self -carebecauseof mental or physical disability at the time the qualifying exigencyleave commences.
d) Financial and legal arrangements. This includes
leave to make or update financial or legal arrangements to address the covered military member' s absencewhile on active duty or call to active duty, to act as the coveredmilitary member's representativebeforegovernmentalagenciesto obtain, arrange, or appealmilitary servicebenefits 59-
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while thecoveredmilitary memberis onactiveduty status, andfor aperiodof 90daysfollowing the coveredmilitary member's active duty status.
e) Counseling. This includes leaveto attendcounseling
provided by someoneother than a health care provider for oneself, for the coveredmilitary member, or for a child. The needfor counseling must arise from the active duty or call to active duty statusof a covered military member.
f) Rest and recuperation. This includes leave to spend
timewith acoveredmilitary memberwhois onshort-term, temporary, restandrecuperationleave during the period of deployment.
g) Post - deployment activities. This leave includes
leave to attend arrival ceremonies, reintegration briefings and events, and other official ceremonies or programssponsoredby themilitary for 90 daysfollowing terminationof thecoveredmilitary member's activeduty status; andleavetakento addressissuesarisingfrom thecoveredmilitary member's deathwhile on activeduty suchasmeetingandrecoveringthebody, making funeral arrangements.
h) Additional activities agreed to by the City and the
employee. Additional activities include leave to addressother events arising out of the covered military member's activeduty or call to activeduty status. An employee shall not take leave for anyadditionalactivitiesnot encompassedin subparagraphs (1) through (7) of this Section13.21, unlessthe City andthe employeeagreethatthe leavequalifies asan exigencyandagreeto the timing and duration of the leave.
2) Forpurposesof theCFRA, a "qualifyingexigencyrelatedto thecoveredactivedutyor call to activedutyof theemployee's spouse, domesticpartner, child, or parent (coveredfamily members) in theArmedForcesof theUnitedStates", as specified in Section 3302.2 of the UnemploymentInsuranceCode, including leavetakenfor any of the following reasons:
a) Activities undertaken within seven calendar days
from thedatethat a coveredfamily memberis notified of animpendingcall or orderto covered activedutyto addressanyissuearisingfromthatcall or order; b) Attendance at either or both of ( a) an official
ceremony, program, or military sponsoredeventrelatedto theactivedutyor callto coveredactive dutyof thecoveredfamilymember; or (b) a familysupportor assistanceprogramsponsoredor promotedby themilitary, military serviceorganization, or theAmericanRedCrossrelatedto the coveredactivedutyor call to activedutyof thecoveredfamily member; c) Childcare activities related to the active duty or call to activeduty of a child for whom the spouse, domesticpartner, child or parentin theArmed Forcesof theunitedStatesstandsin locoparentis, who is eithernotmorethan18yearsof age, or, if equalto or morethan18yearsof age, is incapableof self -carebecauseof adisabilityatthetime that the paid leaveis to commence, including arrangingfor alternativechildcareor providing childcare on an urgent basis when such is necessitatedby the covered active duty or call of the M1
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coveredfamily member, enrollingor transferringthechild to anewschoolor daycarefacility, or attendingmeetingswith staffat thechild's schoolor daycarefacility. whenanyof the foregoing arenecessitatedby or arisefromthecoveredfamily member'sactivedutyor callto coveredactive duty;
d) Making financial or legal arrangementsto address
the absenceof the covered family member on covered active duty; e) Acting as the representativeof the coveredfamily
memberrelatedto military servicebenefitswhile thecoveredfamily memberis oncoveredactive dutyor call to coveractiveduty;
f) Attending counseling provided by someone other
thanahealthcareprovider, foroneself, for acoveredfamilymemberin theArmedForces, orfor a child for whomthis personstandsin loco parentis, who is eithernotmorethan 18yearsof age, or equalto or morethan 18yearsof ageandincapableof self -carebecauseof a disability at the time thatthepaid leaveis to commence, if theneedfor counselingarisesfrom thecoveredactive duty or call to coveredactivedutyof thecoveredfamily member; g) Accompanying a covered family member while that
individual is on short-term, temporary, restandrecuperationleaveduringaperiodof deployment in a foreign country;
h) Attending official ceremonies or reintegration
briefingsandevents, andanyotherofficial programsponsoredby themilitary for a periodof 90 daysfollowing terminationof coveredactiveduty of acoveredfamily member; i) Addressing issuesarising from the deathof acovered
family memberwhile on coveredactiveduty status;
0) Arranging for the careof aparentof a coveredfamily
memberwhenthatparentis incapableof self -careduringthecoveredfamilymember'sactiveduty, including (a) arrangingfor alterativecarefortheparentbecausethecoveredactivedutyor callto coveredactiveduty of the coveredfamily membernecessitatesa changein theparent's existing carearrangement; or (b) providing carefor suchparenton anurgent, immediateneedbasiswhen the need arises from the covered active duty of the covered family member; or (c) admitting or transferringtheparentto a carefacility whenadmissionor transferis necessitatedby thecovered activedutyor call to coveredactivedutyof thecoveredfamily member; or (d) attendingmeetings with staffattheparent's carefacility whensuchmeetingsarenecessitatedby thecoveredactivity duty or call to coveredactivedutyof thecoveredfamily member; k) Any other activities to address other events arising outof theactivedutyor call to activedutyof acoveredfamily member, providedthattheemployer andemployeeagreethat this leaveshallqualify asanexigencyandagreeto both thetiming and duration of the leave.

1. " Serious Health Condition" means an illness, injury, impairment, or physicalor mentalconditionthatinvolves:
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1) Inpatient Care (i.e., anovernight stay) in ahospital, hospice, or residentialmedicalcarefacility, including anyperiodof incapacity (i.e., inability to work, or performotherregulardailyactivitiesdueto theserioushealthcondition, treatmentinvolved, or recovery therefrom); or
2) Continuing treatment by a health care provider. A serious healthconditioninvolvingcontinuingtreatmentby. ahealthcareproviderincludesanyoneormore of the following:
a) A period of incapacity ( i.e., inability to work, or performotherregulardaily activitiesdueto serioushealthconditionof morethanthree (3) consecutivecalendardays, andany subsequenttreatmentor periodof incapacityrelating to the same condition, that also involves:
i) Treatment two ( 2) or more times by a health
careprovider, by anurseorphysician'sassistantunderdirectsupervisionbyahealthcareprovider, or by a provider of health care services (e.g., a physicaltherapist) underordersof, or on referral by a health careprovider; or
ii) Treatment by a health care provider on at
leastoneoccasionwhichresultsin aregimenof continuingtreatmentunderthesupervisionof the health care provider. This includes for example; a course of prescription medication or therapy requiringspecialequipmenttoresolveor alleviatethehealthcondition. If themedicationis over the counter and can be initiated without a visit to a health care provider, it does not constitute a regimen of continuing treatment.
b) Any period of incapacitydue to pregnancyor for
prenatal care. (This entitles the employee to FMLA leave, but not CFRA leave. Under California law anemployeedisabledby pregnancyis entitledto pregnancydisabilityleave. SeeRuleXV.E for theCity of HighlandPregnancyDisability LeavePolicy.) c) Any period of incapacity or treatment for such
incapacitydueto a chronicserioushealthcondition. A chronic serious health condition is one which:
i) Requires periodic visits for treatment by a
healthcareprovider, orbyanurseorphysician'sassistantunderdirectsupervisionofahealthcare provider;
ii) Continues over an extended period of time
includingrecurringepisodesof a singleunderlyingcondition); and iii) May cause episodic rather than a continuing
periodof incapacity (e.g., asthma, diabetes, epilepsy, etc.). Absences for such incapacity qualify for leave even if the absencelasts only one (1) day.
d) A periodof incapacitywhich is permanentor long-
termdueto aconditionfor whichtreatmentmaynotbeeffective. Theemployeeor family member 62-
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mustbeunderthecontinuingsupervisionof butneednotbereceivingactivetreatmentby ahealth care provider.
e) Any period of absenceto receive multiple treatments
includinganyperiodof recoverytherefrom) by ahealthcareproviderorby aproviderof health careservicesunder ordersof, or on referral by, ahealth careprovider, either for restorative surgery afteranaccidentorotherinjury, or for aconditionthatwouldlikely resultin aperiodof incapacity of more than three ( 3) consecutive calendar days in the absence of medic al intervention or treatment.
3) For caregiver leave under the FMLA only, " serious injury or illness" meansaninjury or illnessincurredin theline of dutyon activeduty thatmayrenderthe servicemembermedicallyunfit to performthedutiesof his/heroffice, gradeor rankingincluding:
a) in the case of a member of the Armed Forces,
includingamemberof theNationalGuardorReserves, meansaninjury or illnessthatwasincurred by thememberin theline of dutyon activedutyin theArmedForces (or existedbeforethe beginningof themember'sactiveduty andwasaggravatedby servicein theline of duty onactive dutyin theArmedForces) andthatmayrenderthemembermedicallyunfit toperformtheduties of the member' s office, grade, rank, or rating; or
b) in the case of a veteran who was a member of the
Armed Forces, including a memberof the National Guardor Reserves, at any time during the period of five yearsprecedingthe dateon which theveteranundergoesthat medicaltreatment, recuperation, or therapy, meansa qualifying injury or illnessthatwasincurredby thememberin the line of duty on active duty in the Armed Forces (or existedbefore the beginning of the member'sactivedutyandwasaggravatedby servicein thelineof dutyonactiveduty in theArmed Forces) and that manifested itself before or after the member became a veteran.

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