Approved as to form:
By:
Michael G. Col tuono, Special Counsel
Date: 3/ 3/,?, t
Property Owner Acknowledgement:
Alta Imperial Beach, LLC
By:
Signature
Printed: Breton Peace
Title: Director& Secretary of March and Ash
Imperial Beach, Inc., Manager of Alta
Imperial Beach, LLC
Date: March 9th, 2022
2689689
1 4
3LtLt7
Approved as to form:
By:
Michael G. Colantuono, Special Counsel
Date:
Property Owner Acknowledgement:
Alta Imperial Beach, LLC
By:
Signature
Printed: Breton Peace
Title: Director& Secretary of March and Ash
Imperial Beach, Inc., Manager of Alta
Imperial Beach, LLC
Date: March 9th, 2022
14 268968. 9
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of Scx.,rc
On Yl oUrc- V„ dt 2. 6 22, before me, Cpu,r- tr V\0-6e a.rr l u- 1 i t\ insert name
Ir
and title of the officer) Pt..kAo ct
personally appeared P,. 4- isrN P Qt. Cck_
who proved to me on the basis of satisfactory evidence to be the person( s) whose name( s) is/are subscribed his/ her/ theirto the within instrument and acknowledged to me that he/ she/they executed the same in authorized capacity( ies), and that by his/ her/their signature( s) on the instrument the person( s), or the entity upon behalf of which the person( s) acted, executed the instrument. paragraph I certify under is truePENALTY and correct. OF PERJURY under the laws of the State of California that the foregoing 5"=•' Courtney Marie Chamberlin
o
sc4, Comm. # 2362019 z
WITNESS my hand and official seal. i ,t, , " Notary Public • California San Diego County
M Comm. Ex. ires June 20. 2025'
Signature Seal)
P a g e | 1
October 4, 2023
ITEM TITLE: CONSIDERATION OF THE REVIEW PROCESS OF IMPERIAL BEACH MUNICIPAL CODE CHAPTER 4.60 “CANNABIS FACILITIES” TO CONSIDER ANY CHANGES TO THE CITY’S CANNABIS REGULATIONS MF 1550. (0610-95) ORIGINATING DEPARTMENT:
Community Development
EXECUTIVE SUMMARY:
On July 18, 2018, the City Council adopted Ordinances No. 2018-1173 and No. 2018-1174 amending Title 4 (Business Taxes, Licenses and Regulation) of the Imperial Beach Municipal Code (“IBMC”) to allow for limited commercial cannabis activities in Imperial Beach with regulations. Pursuant to IBMC Section 4.60.230, the City Council shall review Chapter 4.60 Cannabis Facilities five years after its approval by appointing an ad hoc subcommittee of the City Council to perform the review and report any findings or recommendations to the City Council.
Additionally, in accordance with IBMC Section 4.60.060, a minimum of twelve (12) months after the opening of the first Cannabis Permitted Use, the City Council may consider allowing a second Cannabis Permitted Use pursuant to a review of pertinent factors. The City has issued one Regulatory Safety Permit (RSP 22-01) allowing for the operation of a retail cannabis outlet, which has been in operation for over one year at the time of this report. City staff has collected data related to the factors as directed by the City Council and can compile that data as part of the review process once the City Council has provided input on the method to conduct the review.
RECOMMENDATION:
That the City Council consider and discuss the item and:
1. Appoint a limited term ad hoc subcommittee of the City Council to work with staff to review IBMC Chapter 4.60 and submit the findings/recommendations at a future Council meeting; and/or
2. Provide direction to staff to perform the review with input on the pertinent factors such as whether or not the City Council wants to pursue any modifications to the ordinance to allow an additional cannabis facility.
OPTIONS:
Consider the information provided and do nothing at this time; Discuss the item and vote to appoint an ad hoc subcommittee; or Continue the agenda item with direction to staff to provide additional information.
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BACKGROUND/ANALYSIS:
On July 18, 2018, the City Council adopted Ordinance 2018-1174 amending Title 4 of the IBMC to allow for limited commercial cannabis activities and Ordinance No. 2018-1173 to create Chapter 4.60 “Cannabis Facilities”, which provides for the City’s regulations of cannabis activities within the City. Pursuant to IBMC Section 4.60.230, the City Council must review IBMC Chapter
4.60, at a minimum, five years after its approval by appointing an ad hoc subcommittee of the City Council to perform a review and report any findings or recommendations to the City Council.
Recommendations may include but are not limited to amendments to the separation requirements for cannabis permitted uses, changes to the application process, updated requirements for the issuance of a regulatory safety permit (“RSP”), revised design requirements, and/or changes to reflect updates to state law. The City Council may also decide not to make any substantive changes to Chapter 4.60.
In addition to reviewing the City’s Cannabis Facilities ordinance, IBMC Section 4.60.060 states that allowance of a second cannabis facility may be considered by the City Council at least 12 months following the opening of the first facility. On March 24, 2022, the City issued Regulatory Safety Permit 22-01 allowing for the operation of a retail cannabis outlet at 740 Palm Avenue, which has been in operation for over one year at the time of this report. Consideration for a second facility would include review of pertinent factors, including, but not limited to: complaints, criminal activity, license status of the currently operating cannabis permitted use, public input, research findings, and the application review process. In addition to these factors, in December 2021, the City Council requested that staff prepare a monitoring plan that incorporates baseline data and metrics for monitoring the impacts of a cannabis permitted use. In response, staff met with representatives from the Sheriff’s Department, Sweetwater Union High School District, and various City Departments to prepare a monitoring plan and form that would gather violations, complaints, and other related information. The data collected through the monitoring form may provide additional assistance when considering the impact of cannabis permitted uses within the community. Such data can be reviewed by the ad hoc subcommittee and presented to the City Council with its recommendations related to this issue. Additionally, this City Council may provide direction related to other information it would like to consider on this topic.
ENVIRONMENTAL DETERMINATION:
Not a project as defined by CEQA.
FISCAL IMPACT:
There will be staff time and legal fees as it relates to modifying the cannabis regulations.
ATTACHMENTS:
ATT 1 - Ordinance 2018-1173 (IBMC Chapter 4.60. Cannabis Facilities) ATT 2 - Regulatory Safety Permit Monitoring Form
Attachment 1
CANNABIS MONITORING FORM
Inspector Name: __________________________________________________________ Date: ____________________
Department: _______________________________________________________________________________________ Inspection Type: ____________________________________________________________________________________ Business: __________________________________________________________________________________________
PUBLIC SAFETY (SHERIFF)
Description Complaints Violations Notes
Assault
Breaking-and-Entering
Burglary
Calls for Service
Collisions
Deputy Initiated Activity
DUI/DWI
Juvenile Crime
Loitering
Misc.
Description Complaints Violations Notes
City-wide Criminal Activity
Specifically Related to Cannabis
PUBLIC SAFETY (FIRE)
Description Complaints Violations Notes
Ingress/Egress
Smoke Detectors
Extension Cords
Fire Alarm
Fire Alarm Calls for Service
Exit Signs
Sprinkler System
Fire Extinguisher
Misc.
Description Complaints Violations Notes
City-wide Calls for Service
Specifically Related to Cannabis
Attachment 2
CODE COMPLIANCE
Description Complaints Violations Notes
Odors
Lighting
Noise
Signage
Zoning Violations (Landscaping,
Design, etc.)
Misc.
Description Complaints Violations Notes
City-wide Code Cases Related to
Cannabis
BUILDING
Description Complaints Violations Notes
Electrical
Mechanical
Plumbing
Structural
Misc.
Description Complaints Violations Notes
City-wide Building Activity
Related to Cannabis
LICENSING
Description Complaints Violations Notes
Business Plan
Operating Plan
Managing Officer
Ownership
Emergency Action & Fire
Prevention Plan
Security Plan
Hours of Operation
Business License (City)
State License
Misc.
Description Complaints Violations Notes
City-wide Licensing Activity
Related to Cannabis
SCHOOL DISTRICT
Description Information Notes
Suspension Rates
Discipline Rates
Healthy Life Survey
Misc.
Comments:
P a g e | 1
October 4, 2023
ITEM TITLE: RESOLUTION 2023-80 TO ACCEPT AND APPROPRIATE $150,000 IN STATE
ACTIVE TRANSPORTATION GRANT PROJECT APPROVAL & ENVIRONMENTAL
DOCUMENT FUNDS FOR THE PALM AVENUE COMPLETE MULTIMODAL CORRIDOR PROJECT (S22109). (0390-86)
ORIGINATING DEPARTMENT:
Public Works
EXECUTIVE SUMMARY: This resolution accepts and appropriates $150,000 in State Active Transportation Grant funding for the Project Approval & Environmental Document (PA&ED) stage for the Palm Avenue Complete Multimodal Corridor Project (S22109). The City has successfully applied for a Cycle 6 Active Transportation Program (ATP) grant to support the design and construction of this project. This will be a multi-benefit project to address storm water, active transportation, landscaping, aesthetic and safety improvements on Palm Avenue.
RECOMMENDATION:
Adopt Resolution 2023-80 to accept and appropriate $150,000 in State Active Transportation Grant funding for Project Approval & Environmental Document portion of the project.
OPTIONS:
Adopt Resolution to accept and appropriate the State Active Transportation PA&ED funds for the Palm Avenue Complete Multimodal Corridor project for this phase of the project; or
Request additional information and an additional report.
BACKGROUND/ANALYSIS:
Palm Avenue is a critical corridor for the local community and region as it provides access to essential destinations including schools, beach, library, regional employers (military facilities), transit facilities (Palm Avenue Station), residential homes, and commercial centers where people can access restaurants, grocery stores, and other daily services.
The City is fortunate to have been awarded this ATP grant to rehabilitate Palm Avenue within the City of Imperial Beach to make storm water, active transportation, landscaping, aesthetic and safety improvements. The Project Approval & Environmental Document stage is a process that considers the project background, relevant data, consults with other regulatory agencies, and clarifies transportation issues. The project will provide an enhanced travel experience and environment for motorized and non-motorized users through the implementation of protected bike
P a g e | 2
facilities, transit boarding islands, upgraded sidewalks with landscaping, traffic calming features, and intersection improvements. A review of the existing conditions and previous planning efforts/outreach demonstrated the need to address multiple community concerns along the corridor including safety, connectivity, and protection/visibility of vulnerable users such as children, pedestrians, and bicyclists. The proposed improvements were designed to address these identified community concerns and Palm Avenue will be designed to ensure a safer corridor.
The project will require additional public and stakeholder participation and review by the City Council prior to any final designs.
ENVIRONMENTAL DETERMINATION:
Not a project as defined by CEQA.
FISCAL IMPACT:
FISCAL YEAR: 2024
BUDGETED: NO
BUDGET AMENDMENT YES
ACCOUNT NO(S).: 214-0000-334.4001 – State Grant (S22109) - $150,000 214-5010-531.2006 – Professional Services (S22109) - $150,000 PROJECT NO(S).: S22109
FISCAL ANALYSIS: Budget amendment increases revenue in the Special Revenue Fund (214) for the grant acceptance and increases the
expenditures in the same fund for the PA&ED stage of the Palm Avenue project
CURRENT BUDGET: $0
ANTICIPATED
EXPENDITURE:
$150,000
ATTACHMENTS:
ATT 1 - Resolution No. 2023-80
ATTACHMENT 1
RESOLUTION NO. 2023-80
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IMPERIAL BEACH, CALIFORNIA, TO ACCEPT AND APPROPRIATE $150,000 IN STATE ACTIVE TRANSPORTATION
GRANT PROJECT APPROVAL & ENVIRONMENTAL DOCUMENT FUNDS FOR THE PALM AVENUE COMPLETE MULTIMODAL CORRIDOR PROJECT (S22109) WHEREAS, the City has identified funding through the State of California Department of Transportation; and
WHEREAS, the City plans to appropriate funding for this project for the Project Approval & Environmental Document (PA&ED) phase; and
WHEREAS, the Palm Avenue Complete Multimodal Corridor Project is programmed in the Active Transportation Program (ATP); and
WHEREAS, the California Transportation Commission (CTC) allocated funding in the amount of $150,000 for the PA&ED stage for the Palm Avenue Complete Multimodal Corridor Project at their August 16-17, 2023 meeting.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Imperial Beach as follows:
1. The above recitals are true and correct and incorporated herein.
2. The City Manager or designee is hereby authorized and directed to sign and file, for and on behalf of the City, a Program Supplement Agreement and any agreements necessary with the State regarding the ATP Grant.
3. The Finance Director is authorized to amend the budget and increase revenues and expenditures in account numbers 214-0000-334.4001 (State Grants) and 214-5010- 531.2006 (Professional Services), respectively, in the amount of $150,000 for the Palm Avenue Complete Multimodal Active Transportation Corridor Project.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Imperial Beach at its meeting held on the 4
th day of October 2023, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
PALOMA AGUIRRE, MAYOR
ATTEST:
JACQUELINE M. KELLY, MMC
CITY CLERK
P a g e | 1
October 4, 2023
ITEM TITLE: RESOLUTION NO. 2023-81 AWARDING A PUBLIC WORKS CONTRACT TO
PAR WESTERN LINE CONTRACTORS, LLC TO CONSTRUCT THE FIBER OPTIC IMPROVEMENTS – PHASE 2 PROJECT (S20112) AND APPROPRIATING ADDITIONAL FUNDS TO THE PROJECT BUDGET. (0810-15)
ORIGINATING DEPARTMENT:
Public Works
EXECUTIVE SUMMARY: Resolution No. 2023-81 awards a construction contract to Par Western Line Contractors, LLC to complete the Fiber Optic Improvements – Phase 2 (Project) for a not-toexceed price of $331,000. Par Western Line Contractors, LLC was the lowest responsible and qualified bidder during the public bid opening held on September 28, 2023.
On February 15, 2023, Resolution No. 2023-05 added the Port District Fiber Optic Infrastructure Project to the Imperial Beach Capital Improvement Program. This previous project with the Port District installed the fiber optic cabling backbone for City facilities and traffic signals. This Project is Phase 2 and will bring the fiber optic cabling into City facilities for a faster and more secure network, will install traffic signal upgrades, and will create a Traffic Management Center at the Public Works facility.
RECOMMENDATION:
Adopt Resolution No. 2023-81 to: (1) award the construction contract to Par Western Line Contractors, LLC for an amount not-to-exceed $331,000 for the Fiber Optic Improvements – Phase 2 Project (S20112).
OPTIONS:
Approve resolution and recommendation from staff.
Authorize the Public Works construction contract to Par Western Line Contractors, LLC. and identify a different funding source for the additional budget needs. Reject bids and provide direction to staff on how to proceed on the project. Request additional information and an additional report.
BACKGROUND/ANALYSIS:
The Port District Fiber Optic Infrastructure project furnished the fiber optic cabling backbone in the following locations throughout the City including Imperial Beach Boulevard from 13th Street west to 2nd Street; 2nd Street from Imperial Beach Boulevard north to Elder Avenue; and Elder Avenue from 2nd Street west to the Dempsey Center building; along 9th Street from Imperial Beach Boulevard north to Cypress Avenue; Cypress Avenue from 9 th Street east to 10th Street; 10th Street
from Cypress Avenue north to the Bayshore Bikeway; Palm Avenue from 13th Street west to Rainbow Drive; Rainbow Drive from Palm Avenue north to State Route 75;
P a g e | 2
Phase 2 of the Fiber Optic Improvement project will connect the cabling from where the Port District left off and install fiber optic communication infrastructure into three (3) City facilities (City Hall, Public Works and Sports Park Recreation Center). This will include traffic signal upgrades and a Traffic Management Center at the Public Works facility.
The Project was advertised for construction bids on September 7, 2023. A Non-Mandatory job walk was held on September 18th and a public bid opening was held on September 28, 2023.
The following are the bid results:
Base Bid
1. Par Western Line Contractors, LLC
2. Vector Resources, Inc. dba Vector USA
3. DBX, Inc.
$306,086.59
$390,347.32
$396,250.00
The Engineer’s Estimate for the base bid was $312,000.
Upon review of the bids, the lowest responsible and qualified bid was submitted by Par Western Line Contractors, Inc. Staff recommends awarding the contract for a not-to-exceed amount of $331,000 to Par Western Line Contractors, Inc.
At the May 6, 2020 City Council meeting Council approved a Memorandum of Agreement between SANDAG and the City of Imperial Beach via Resolution 2020-36 for SANDAG to provide advance funding through debt financing to appropriate to the SR-75 Signal Interconnection project in the amount of $600,000. These funds are to be used to make roadways more functional by providing safe connections between residences, schools, transit, tourist attractors and businesses. These funds will also be used to interconnect the traffic signal lights on Palm Avenue to allow for better flowing traffic during high peak times.
ENVIRONMENTAL DETERMINATION:
The project may be considered exempt per California Environmental Quality Act (CEQA) Guidelines Section 15301 (Existing Facilities) and Section 15304 (Minor Alterations to Land) because minor alterations would occur to existing public facilities/rights-of-way with negligible or no expansion of an existing use, and a Notice of Exemption would be filed with the County of San Diego. In addition, the project would be considered exempt from a Coastal Development Permit per Imperial Beach Municipal Code Section 19.87.040, Exempt Projects.
FISCAL IMPACT:
Budget:
SR-75 Signal Interconnection Project (S20112) Balance $ 64,000 RTCIP Fund $277,000
SB1 Fund $ 10,000
TOTAL REVENUE $351,000
Expenditure:
Public Works Contract – Construction $ 307,000
Specialized Testing & Inspection $ 20,000
Contingency $ 24,000
TOTAL EXPENDITURES $351,000
Ample funds have been budgeted in both the Prop A (Transnet/RTCIP) funds and the SB1 funds.
However, the project budget for S20112 will need to be increased by $351,000. Staff will be transferring available budget from the FY24 Roadway Improvement Project (S24102) to the SR75 Signal Interconnection Project (S20112).
P a g e | 3
FISCAL YEAR: 2024
BUDGETED: YES
BUDGET AMENDMENT TO TRANSFER BETWEEN PROJECTS ONLY
ACCOUNT NO(S).:
PROJECT NO(S).: Project S20112 – increase by $351,000
Project S24102 – reduce by $351,000
FISCAL ANALYSIS: Net zero impact
CURRENT BUDGET: $600,000
ANTICIPATED
EXPENDITURE:
$951,000
ATTACHMENTS:
1. Resolution No. 2023-81
ATTACHMENT 1
RESOLUTION NO. 2023-81
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IMPERIAL BEACH, CALIFORNIA,
AWARDING A PUBLIC WORKS CONTRACT TO PAR WESTERN LINE CONTRACTORS, LLC TO CONSTRUCT THE FIBER OPTIC IMPROVEMENTS – PHASE 2 PROJECT (S20112) AND
APPROPRIATING ADDITIONAL FUNDS TO THE PROJECT BUDGET
WHEREAS, the Port District Fiber Optic Infrastructure project furnished a portion of fiber optic cabling and installed fiber optic cabling and infrastructure in Imperial Beach; and WHEREAS, Phase 2 of the Fiber Optic Improvement project will connect the fiber optic cabling from where the Port District left off and install fiber optic communication infrastructure into three (3) City facilities (City Hall, Public Works and Sports Park Recreation Center). This will include traffic signal upgrades and a Traffic Management Center at the Public Works facility; and WHEREAS, a public bid opening was held on September 28, 2023; and WHEREAS, the lowest responsive and qualified bidder was Par Western Line Contractors, LLC at a bid price of $306,086.59.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Imperial Beach as follows:
1. The above recitals are true and correct.
2. The legislative body hereby accepts the lowest responsible bid from Par Western Line Contractors, LLC.
3. Funds have been appropriated for various projects in the Prop A (TransNet) and RMRA (SB1) funds.
4. The Finance Director is authorized to transfer $351,000 in funding from the FY24 Roadway Improvements Project (S24102) to the SR75 Signal Interconnection Project (S20112).
5. The contractor shall not commence construction or order equipment until he/she has received a Notice to Proceed.
6. The works of improvement shall be constructed in the manner and form and in compliance with the requirements as set forth in the plans and specifications for the project.
7. The City Manager or designee is authorized to sign a not to exceed construction contract for $331,000 with Par Western Line Contractors, LLC.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Imperial Beach at its meeting held on the 4
th day of October 2023, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
PALOMA AGUIRRE, MAYOR
ATTEST:
JACQUELINE M. KELLY, MMC
CITY CLERK
P a g e | 1
October 4, 2023
ITEM TITLE: RESO. NO. 2023-82 ADDING FY24 COMMUNITY ROOM IMPROVEMENT PROJECT TO IMPERIAL BEACH CAPITAL IMPROVEMENT PROGRAM; APPROPRIATING $400,300 TO PROJECT BUDGET; AND AWARDING CONTRACT TO GQ BUILDERS, INC.
FOR CONSTRUCTION OF THE PROJECT (F24101). (0330-35)
ORIGINATING DEPARTMENT:
Public Works
EXECUTIVE SUMMARY: Resolution 2023-82 (Attachment 1) adds the FY24 Community Room Improvement Project (Project) to the Imperial Beach Capital Improvement Program (CIP).
Additionally, the resolution authorizes an appropriation of $400,300 to the Project budget from the General Fund unassigned fund balance reserves. Finally, the resolution awards a Public Works contract to GQ Builders, Inc. to construct the Project.
RECOMMENDATION:
Adopt Resolution No. 2023-82 to: (1) add the FY24 Community Room Improvement Project to the Imperial Beach Capital Improvement Program; (2) authorize the appropriation of $400,300 to the Project budget; and (3) award a Public Works contract in the amount of $219,300 to GQ Builders, Inc. which includes $50,000 contingency to construct the Project.
OPTIONS:
Approve resolution and recommendation from staff.
Reject the project and provide direction to staff on how to proceed. Request additional information and an additional report.
BACKGROUND/ANALYSIS:
The City has completed hiring new staff in various departments currently housed in the City Hall complex to provide needed services to the community. In particular, new staff members have been hired to fill vacant positions within the Recreation and Human Resources Departments. With these personnel additions, new office spaces are required to house and equip the new staff. In January 2023, a project was completed to convert the Mayor’s Office located at City Hall in the administration office into two offices for the Human Resources Department. This allowed the Recreation Department to expand into the previous Human Resources office, which is a shared office. With the conversion of the Mayor’s Office into administrative offices for the City, a new location for the Mayor’s Office is needed. The Project proposed will improve the entire Community Room to include an office area for the Mayor. The improvements to the Community Room will include upgrades to the flooring, lighting, paint, audio and visual, and improvements throughout, as well as construction of a new office at the north end of the building.
The Project was advertised for construction bids on September 14, 2023. A Non-Mandatory job walk was held on September 19, 2023, and a public bid opening was held on September 28, 2023. The qualified bids are as follows:
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Bid Amount
1. GQ Builders, Inc.
2. East West Building Solutions, Inc.
3. All Source Coatings, Inc.
4. E & H General Contracting, Inc.
5. Destination West Builders LLC
$ 169,300.00
$ 183,580.00
$ 194,808.00
$ 403,845.00
$ 422,147.34
ENVIRONMENTAL DETERMINATION:
This project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301 (Existing Facilities).
FISCAL IMPACT:
Budget:
Fund Balance 101-1920-419.9003 $400,000
TOTAL REVENUE $400,300
Expenditure:
Removal of Asbestos $ 14,000
GQ Builders, Inc Public Works Contract $169,300
Audio Visual Improvements $100,000
Specialized Testing & Inspection $ 17,000
Furniture $ 50,000
Contingency $ 50,000
TOTAL EXPENDITURES $400,300
FISCAL YEAR: 2024
BUDGETED: NO
BUDGET AMENDMENT YES
ACCOUNT NO(S).: Transfer Out – 101-1920-419.9003 - $400,300 Transfer In – 401-0000-391.9001 - $400,300
Professional Services – 401-1910-532.2006 (F24101) -
$400,300
PROJECT NO(S).: F24101
FISCAL ANALYSIS: The Community Room Project (F24101) will result in an additional appropriation from fund balance in the amount $400,300
CURRENT BUDGET: $0
ANTICIPATED
EXPENDITURE:
$400,300
ATTACHMENTS:
1. Resolution No. 2023-82
ATTACHMENT 1
RESOLUTION NO. 2023-82
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IMPERIAL BEACH, CALIFORNIA, ADDING THE FY24 COMMUNITY ROOM IMPROVEMENT PROJECT TO THE IMPERIAL BEACH CAPITAL IMPROVEMENT PROGRAM; AND APPROPRIATING $400,300 TO THE PROJECT BUDGET; AND AWARDING A CONTRACT TO GQ BUILDERS, INC. FOR CONSTRUCTION OF THE PROJECT (F24101)
WHEREAS, the City has completed hiring new staff in various departments currently housed in the City Hall complex; and
WHEREAS, with these personnel additions, new office spaces were required to house and equip the personnel; and
WHEREAS, the Project will finally complete long sought improvements to the Community Building, including upgraded flooring, lighting, painting, audio visual, and improvements throughout, as well as construction of a new office at the north end of the facility; and WHEREAS, the Project was advertised for construction bids on September 14, 2023. A Non-Mandatory job walk was held on September 19, 2023, and a public bid opening was held on September 28, 2023; and
WHEREAS, upon review of the bids, the lowest responsible and qualified bid was submitted by GQ Builders, Inc. Staff recommends awarding the contract for a not-to-exceed amount of $219,300 which includes $50,000 in contingency to GQ Builders, Inc.; and WHEREAS, the Resolution authorizes an appropriation of $400,300 to the Project’s budget from the General Fund for a total project cost of $400,300 which includes a project contingency; and
WHEREAS, the project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301 (Existing Facilities).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Imperial Beach as follows:
1. The above recitals are true and correct.
2. The legislative body hereby accepts the lowest responsible bid from GQ Builders, Inc.
3. The contractor shall not commence construction or order equipment until they have received a Notice to Proceed.
4. The works of improvement shall be constructed in the manner and form and in compliance with the requirements as set forth in the plans and specifications for the project.
5. The City Manager or designee is authorized to sign a not to exceed construction contract for $219,300 with GQ Builders, Inc. which includes a $50,000 contingency.
6. The Finance Director is authorized to amend/increase the FY23/24 Budget in the following accounts: 101-1920-419.9003 – Transfer out (increase $400,300), 401- 0000-391.9001 – Transfer In (increase $400,300), 401-1910-532.2006 – Professional Services (increase $400,300).
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Imperial Beach at its meeting held on the 4
th day of October 2023, by the following vote:
Resolution No. 2023-82
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
PALOMA AGUIRRE, MAYOR
ATTEST:
JACQUELINE M. KELLY, MMC
CITY CLERK