Agenda, first session — Indian Wells City Council, May 18, 2023 (part 3 of 4)

Council Meeting Agenda May 18, 2023
Fund 350 Disaster Recovery Reserve anticipated an increase of 34% or $153,000 to fund the initial operational stages of a City disaster.

Page 23149 ends

Budget Summary
Fund Balance - Summary
FY 2022/2023
Council Meeting Agenda May 18, 2023
Fund Description
Beginning
Fund Balance
Revenue
Transfer
In
Appropriation
Sal/ Ben Serv/ Supl
Transfer
Out
Ending
Fund Balance
General Fund
101 General Fund
35,264,303
23,417,822
0 5,953,677
16,424,710
9,923,335
26,380,403
General Fund Total
35,264,303
23,417,822
0 5,953,677
16,424,710
9,923,335
26,380,403
Special Revenue Funds
202 Traffic Safety
3,700
17,010
0 0
17,000
0 3,710
203 Public Safety 1/2 Cent Sales Tax
6,275
33,480
0 0
34,000
0 5,755
204 Measure"A"
70,533
280,185
0 0
285,000
0 65,718
209 F.AM.D.#1
2,151,078
1,573,950
0 0
1,429,530
0 2,295,498
210 SCACM4D(VEHICLE REG)
13,351
6,815
0 0
6,800
0 13,366
211 AB 3229 COPS Funding
6,197
171,950
0 0
172,000
0 6,147
214 Gas Tax 2103 Maintenance
2,373
43,505
0 0
43,500
0 2,378
215 Gas Tax 2105 Maintenance
2,191
30,015
0 0
30,015
0 2,191
216 Gas Tax 2106 Contruct/Maint
1,749
23,550
0 0
23,560
0 1,739
217 Gas Tax 2107 Maintenance
3,014
38,005
0 0
38,005
0 3,014
218 Gas Tax 2107.5 Eng/Admin
0 2,050
0 0
2,030
0 20
219 Gas Tax RMRA
4,158
109,500
0 0
108,000
0 5,658
228 Emergency Services Upgrade
4,891,058
5,708,001
0 222,209
5,201,042
145,031
5,030,777
247 AB 939 Recyding Fund
425,497
110,000
0 44,830
198,613
0 292,054
248 Solid Waste
204,801
1,142,500
0 44,830
1,152,682
0 149,790
251 Street Lighting District 2001
14,753
1,720
0 0
1,480
0 14,993
271 Eldorado Drive LLMD
68,113
60,550
0 0
57,775
0 70,888
272 Montecito/Stardust LLMD
8,645
25,900
0 0
25,599
0 8,946
273 Casa Dorado LLMD
957
27,245
0 0
27,135
0 1,067
274 The Cove LLMD
1,091
22,525
0 0
22,579
0 1,037
275 SH1 11/IWGR (Entrance) LLMD
78,336
309,046
0 0
305,750
0 81,632
276 Club/IW Lane LLMD
18,265
37,900
0 0
37,899
0 18,266
277 Colony LLMD
91,254
72,890
0 0
89,000
0 75,144
278 Colony Cove Estates LLMD
55,994
13,750
0 0
23,515
0 46,229
279 Desert Horizons LLMD
11,947
505,730
0 0
507,457
0 10,220
280 Mountain Gate LLMD
104,461
44,360
0 0
51,765
0 97,056
281 Mountain Gate Estates LLMD
52,238
16,220
0 0
25,435
0 43,023
282 Villagio LLMD
261,449
109,550
0 0
126,560
0 244,439
283 Vaidya LLMD
37,401
6,840
0 0
13,180
0 31,061
284 Club, South of 111 LLMD
30,684
11,470
0 0
13,925
0 28,229
285 Montelena LLMD
89,061
78,380
0 0
87,675
0 79,766
286 SundanceLLMD
1,564
49,050
0 0
50,150
0 464
287 Province LLMD
79,181
195,490
0 0
195,550
0 79,121
288 Province DBAD
561,046
24,225
0 0
31,720
0 553,551
Special Revenue Funds Total
9,352,416
10,903,357
0 311,868
10,435,926
145,031
9,362,948
Capital Project Funds
311 Transportation Facilities
0 151,500
0 0
0 150,000
1,500
312 Storm Drain Facilities
0 440,500
0 0
437,500
0 3,000
313 Recreation Facilities
0 437,500
0 0
0 434,825
2,675
314 Park-in-Ueu Fees
(1,483,512)
160,000
0 0
160,000
0 (1,483,512)
315 Citywide Public Improvement Fee
131
150,100
0 0
0 150,000
231
316 Capital Improvement
9,176,269
676,000
15,855,785
0 12,217,323
0 13,490,731
319 Art In Public Races
311,735
24,860
0 0
0 0
336,595
321 Highway 111 Circulation Imp Fee
19,688
52,000
0 0
0 0
71,688
Capital Projects Funds Total
8,024,310
2,092,460
15,855,785
0 12,814,823
734,825
12,422,907
Capital Reserve Funds
326 Buildings Capital Reserve
1,673,002
457,500
0 0
0 0
2,130,502
327 Bridges Capital Reserve
1,720,278
197,500
0 0
0 0
1,917,778
328 Medians & Parkways Capital Reserve
1,369,289
197,500
0 0
0 0
1,566,789
329 Storm Drains Capital Reserve
691,461
186,590
0 0
0 0
878,051
330 Traffic Signal Capital Reserve
568,221
182,500
0 0
0 0
750,721
331 Technology Capital Reserve
518,919
177,500
0 0
0 0
696,419
332 City Streets Capital Reserve
18,868,145
712,500
0 0
0 0
19,580,645
333 City Vehides Capital Reserve
119,056
166,000
0 0
0 0
285,056
350 Disaster Recovery Reserve
142,341
153,000
0 0
0 0
295,341
Capital Reserve Funds Total
25,670,712
2,430,590
0 0
0 0
28,101,302
Housing Funds
253 Indian Wells Villas
1,721,385
1,030,100
0 0
1,004,000
1,650,000
97,485
254 Mountain View Villas
2,997,521
1,521,750
0 0
1,450,000
2,800,000
269,271
256 Housing Authority
13,016,875
200,000
4,892,550
736,864
12,942,576
87,019
4,342,966
Housing Funds Total
17,735,782
2,751,850
4,892,550
736,864
15,396,576
4,537,019
4,709,723
SA Debt Service
453 Debt Service Whitewater RDA
(75,243,704)
0 8,315,146
0 2,518,701
0 (69,447,259)
456 Redevelopment Obligation Retirement Fun(
1,062,774
8,315,146
0 0
300,000
8,315,146
762,774
SA Debt Service Funds Total
(74,180,930)
8,315,146
8,315,146
0 2,818,701
8,315,146
(68,684,485)
1W Finance Authority
460 IW Rnance Authority
12,094,086
3,001,184
966,875
0 592,124
7,375,000
8,095,021
IW Finance Authority
12,094,086
3,001,184
966,875
0 592,124
7,375,000
8,095,021
Enterprise Funds
560 Indian Wells Golf Resort
(5,281,931)
17,144,525
0 190,808
16,766,346
0 (5,094,560)
Enterprise Funds
(5,281,931)
17,144,525
0 190,808
16,766,346
0 (5,094,560)
Internal Service Funds
601 Retirement Benefit Fund
3,332,389
177,500
1,000,000
0 1,895,000
0 2,614,889
602 Compensated Absences Reserve
582,270
12,000
0 0
0 0
594,270
Internal Service Funds Total
3,914,659
189,500
1,000,000
0 1,895,000
0 3,209,159

TOTAL ALL FUNDS
32,593,407
70,246,434
31,030,356
7,193,218
77,144,206
31,030,356
18,502,418

Page 232 ends

Budget Summary
Fund Balance - Summary
FY 2023/ 2024
Council Meeting Agenda May 18, 2023
Fund Description
Beginning
Fund Balance
Revenue
Transfer
I n
Appropriation
Sal/ Ben Serv/ Surd
Transfer
Out
Ending
Fund Balance
General Fund
101 General Fund
26,380,403
23,637,617
0 6,277,257
16,302,421
2,517,440
24,920,902
General Fund Total
26,380,403
23,637,617
0 6,277,257
16,302,421
2,517,440
24,920,902
Special Revenue Funds
202 Traffic Safety
3,710
17,510
0 0
17,500
0 3,720
203 Public Safety 1/2 Cent Sales Tax
5,755
35,490
0 0
35,750
0 5,495
204 Measure"A"
65,718
290,550
0 0
295,000
0 61,268
209 F.AM.D.#1
2,295,498
1,585,430
0 0
1,513,350
0 2,367,578
210 SCAOMD (VEHICLE REG.)
13,366
6,970
0 0
6,900
0 13,436
211 AB 3229 COPS Funding
6,147
182,000
0 0
182,000
0 6,147
214 Gas Tax 2103 Maintenance
2,378
45,005
0 0
45,005
0 2,378
215 Gas Tax 2105 Maintenance
2,191
31,015
0 0
31,015
0 2,191
216 Gas Tax 2106 Contruct/Maint
1,739
24,050
0 0
24,050
0 1,739
217 Gas Tax 2107 Maintenance
3,014
39,505
0 0
39,505
0 3,014
218 Gas Tax 2107.5 Eng/Admin
20 2,050
0 0
2,050
0 20
219 Gas Tax RMRA
5,658
113,550
0 0
113,550
0 5,658
228 Emergency Upgrade Services
5,030,777
5,894,565
0 226,940
5,156,778
144,758
5,396,866
247 AB 939 Recycling Fund
292,054
120,000
0 45,979
203,058
0 163,017
248 Solid Waste
149,790
1,182,500
0 46,075
1,181,558
0 104,657
251 Street Lighting District 2001
14,993
1,720
0 0
1,480
0 15,233
271 Eldorado Drive LLMD
70,888
62,294
0 0
60,294
0 72,888
272 Montecito/Stardust LLMD
8,946
26,769
0 0
26,719
0 8,996
273 Casa DoradoLLMD
1,067
27,924
0 0
27,904
0 1,087
274 The Cove LLMD
1,037
23,349
0 0
23,324
0 1,062
275 SH111/IWGR(Entrance) LLMD
81,632
320,207
0 0
318,604
0 83,234
276 Club/IW Lane LLMD
18,266
39,394
0 0
38,994
0 18,666
277 Colony LLMD
75,144
76,769
0 0
92,269
0 59,644
278 Colony Cove Estates LLMD
46,229
14,244
0 0
24,494
0 35,979
279 Desert Horizons LLMD
10,220
522,100
0 0
522,684
0 9,636
280 Mountain Gate LLMD
97,056
45,814
0 0
53,814
0 89,056
281 Mountain Cate Estates LLMD
43,023
16,744
0 0
26,494
0 33,273
282 Vllagio LLMD
244,439
114,484
0 0
130,484
0 228,439
283 Vaidya LLMD
31,061
7,144
0 0
13,694
0 24,511
284 Club, South of 111 LLMD
28,229
11,919
0 0
14,694
0 25,454
285 Montelena LLMD
79,766
82,234
0 0
91,434
0 70,566
286 Sundance LLMD
464
51,709
0 0
51,659
0 514
287 Province LLMD
79,121
202,209
0 0
201,209
0 80,121
288 Province DBAD
553,551
25,050
0 0
63,050
0 515,551
Special Revenue Funds Total
9,362,948
11,242,267
0 318,994
10,630,368
144,758
9,511,095
Capital Project Funds
311 Transportation Facilities
1,500
151,575
0 0
0 150,000
3,075
312 Storm Drain Facilities
3,000
441,000
0 0
438,000
0 6,000
313 Receration Facilities
2,675
438,000
0 0
0 433,438
7,237
314 Park -in -Lieu Fees
(1,483,512)
633,137
0 0
633,137
0 (1,483,512)
315 Citywide Public Improvement Fee
231
150,100
0 0
0 150,000
331
316 Capital Improvement
13,490,731
686,000
8,375,782
0 7,536,591
0 15,015,922
319 Art In Public Races
336,595
25,000
0 0
250,000
0 111,595
321 Highway 111 Circulation Imp Fee
71,688
52,000
0 0
0 0
123,688
Capital Projects Funds Total
12,422,907
2,576,812
8,375,782
0 8,857,728
733,438
13,784,335
Capital Reserve Funds
326 Buildings Capital Reserve
2,130,502
458,500
0 0
0 0
2,589,002
327 Bridges Capital Reserve
1,917,778
198,500
0 0
0 0
2,116,278
328 Medians & Parkways Capital Reserve
1,566,789
198,500
0 0
0 0
1,765,289
329 Storm Drains Capital Reserve
878,051
187,250
0 0
0 0
1,065,301
330 Traffic Signal Capital Reserve
750,721
183,000
0 0
0 0
933,721
331 Technology Capital Reserve
696,419
177,950
0 0
0 0
874,369
332 City Streets Capital Reserve
19,580,645
727,500
0 0
0 0
20,308,145
333 Reserve
285,056
166,100
0 0
0 0
451,156
350 Disaster Recovery Reserve
295,341
153,000
0 0
0 0
448,341
Capital Reserve Funds Total
28,101,302
2,450,300
0 0
0 0
30,551,602
Housing Funds
253 Indian Wells Villas
97,485
1,073,000
0 0
1,090,000
0 80,485
254 Mountain View Villas
269,271
1,585,000
0 0
1,760,000
0 94,271
256 Housing Authority
4,342,966
144,000
517,440
763,590
3,374,771
86,855
779,190
Houisng Funds Total
4,709,723
2,802,000
517,440
763,590
6,224,771
86,855
953,947
SA Debt Service
453 Debt Service Whitewater RDA
(69,447,259)
0 10,668,062
0 2,298,375
0 (61,077,572)
456 Redevelopment Obligation Retirement Fund
762,774
8,641,602
0 0
240,000
10,668,062
(1,503,686)
SA Debt Service Funds Total
(68,684,485)
8,641,602
10,668,062
0 2,538,375.
10,668,062
(62,581,258)
I W Finance Authority
460 IW Fnance Authority
8,095,021
175,000
965,050
0 500,550
7,375,782
1,358,739
IW Finance Authority
8,095,021
175,000
965,050
0 500,550
7,375,782
1,358,739
Enterprise Funds
560 Indian Wells Golf Resort
(5,094,560)
42,500
0 169,881
756,908
0 (5,978,849)
Enterprise Funds Total
(5,094,560)
42,500
0 169,881
756,908
0 (5,978,849)
Internal Service Funds
0 601 Retirement Benefit Fund
2,614,889
1,247,157
1,000,000
0 1,961,325
0 2,900,721
602 Compensated Absences Reserve
594,270
12,000
0 0
0 0
606,270
Internal Service Funds Total
3,209,159
1,259,157
1,000,000
0 1,961,325
0 3,506,991

TOTAL ALL FUNDS
18,502,418
52,827,255
21,526,334
7,529,722
47,772,446
21,526,334
16,027,505

Page 2331 ends

Budget Summary
Fund Balance - Summary
FY 2024/2025
Council Meeting Agenda May 18, 2023
Fund Description
Beginning
Fund Balance
Revenue
Transfer
I n
Appropriation
Sal/ Ben Serv/ Supl
Transfer
Out
Ending
Fund Balance
General Fund
101 General Fund
24,920,902
24,535,490
0 6,483,670
16,882,122
2,550,000
23,540,601
General Fund Total
24,920,902
24,535,490
0 6,483,670
16,882,122
2,550,000
23,540,601
Special Revenue Funds
202 Traffic Safety
3,720
18,010
0 0
18,000
0 3,730
203 Public Safety 1/2 Cent Sales Tax
5,495
37,000
0 0
37,500
0 4,995
204 Measure"A"
61,268
300,560
0 0
305,000
0 56,828
209 F.AM.D.#1
2,367,578
1,596,230
0 0
1,565,814
0 2,397,994
210 SCAOMD(VEHICLE REG.)
13,436
7,140
0 0
7,100
0 13,476
211 AB 3229 COPS Funding
6,147
186,550
0 0
186,550
0 6,147
214 Gas Tax 2103 Maintenance
2,378
47,005
0 0
47,005
0 2,378
215 Gas Tax 2105 Maintenance
2,191
31,805
0 0
32,000
0 1,996
216 Gas Tax 2106 CGntruct/Maint
1,739
24,650
0 0
24,650
0 1,739
217 Gas Tax 2107 Maintenance
3,014
41,005
0 0
41,005
0 3,014
218 Gas Tax 2107.5 Eng/Admin
20 2,050
0 0
2,050
0 20
219 Gas Tax RMRA
5,658
116,390
0 0
116,400
0 5,648
228 Emergency Upgrade Services
5,396,866
6,081,740
0 234,128
4,976,680
144,983
6,122,816
247 AB 939 Recycling Fund
163,017
125,000
0 47,292
204,481
0 36,244
248 Solid Waste
104,657
1,227,500
0 47,292
1,222,456
0 62,409
251 Street Lighting District 2001
15,233
1,720
0 0
1,480
0 15,473
271 Hdorado Drive LLMD
72,888
64,400
0 0
62,404
0 74,883
272 Montecito/Stardust LLMD
8,996
27,700
0 0
27,654
0 9,042
273 Casa Dorado LLMD
1,087
28,900
0 0
28,881
0 1,106
274 The Cove LLMD
1,062
24,165
0 0
24,140
0 1,087
275 SH111/IWGR(Entrance) LLMD
83,234
331,390
0 0
329,755
0 84,869
276 Club/I W Lane LLMD
18,666
40,760
0 0
40,359
0 19,068
277 Colony LLMD
59,644
79,400
0 0
95,498
0 43,545
278 Colony Cove Estates LLMD
35,979
14,720
0 0
25,351
0 25,348
279 Desert Horizons LLMD
9,636
540,360
0 0
540,978
0 9,019
280 Mountain Gate LLMD
89,056
47,330
0 0
55,697
0 80,689
281 Mountain Cate Estates LLMD
33,273
17,270
0 0
27,421
0 23,122
282 Vllagio LLMD
228,439
118,320
0 0
135,051
0 211,708
283 Vaidya LLMD
24,511
7,360
0 0
14,173
0 17,698
284 Club, South of 111 LLMD
25,454
12,320
0 0
15,208
0 22,566
285 Montelena LLMD
70,566
85,050
0 0
94,634
0 60,981
286 Sundance LLMD
514
53,520
0 0
53,467
0 567
287 Province LLMD
80,121
209,250
0 0
208,251
0 81,119
288 Province DBAD
515,551
25,510
0 0
65,257
0 475,805
Special Revenue Funds Total
9,511,095
11,572,080
0 328,712
10,632,352
144,983
9,977,128
Capital Project Funds
311 Transportation Facilities
3,075
151,610
0 0
0 150,000
4,685
312 Storm Drain Facilities
6,000
452,030
0 0
448,960
0 9,070
313 Recreation Facilities
7,237
448,960
0 0
0 434,578
21,619
314 Park -in -Lieu Fees
(1,483,512)
174,250
0 0
174,250
0 (1,483,512)
315 Citywide Public Improvement Fee
331
153,850
0 0
0 150,000
4,181
316 Capitallmprovement
15,015,922
696,000
3,500,000
0 12,122,500
0 7,089,422
319 Art In PublicPlaces
111,595
25,380
0 0
250,000
0 (113,025)
321 Highway 111 Circulation Imp Fee
123,688
52,000
0 0
0 0
175,688
Capital Projects Funds Total
13,784,335
2,154,080
3,500,000
0 12,995,710
734,578
5,708,127
Capital Reserve Funds
326 Buildings Capital Reserve
2,589,002
459,650
0 0
0 0
3,048,652
327 Bridges Capital Reserve
2,116,278
199,400
0 0
0 0
2,315,678
328 Medians & Parkways Capital Reserve
1,765,289
199,400
0 0
0 0
1,964,689
329 Storm Drains Capital Reserve
1,065,301
187,870
0 0
0 0
1,253,171
330 Traffic Signal Capital Reserve
933,721
183,510
0 0
0 0
1,117,231
331 Technology Capital Reserve
874,369
178,340
0 0
0 0
1,052,709
332 City Streets Capital Reserve
20,308,145
741,630
0 0
0 2,500,000
18,549,775
333 OtyVehiciesCapital Reserve
451,156
166,190
0 0
0 0
617,346
350 Disaster Recovery Reserve
448,341
153,000
0 0
0 0
601,341
Capital Reserve Funds Total
30,551,602
2,468,990
0 0
0 2,500,000
30,520,592
Housing Funds
253 Indian Wells Villas
80,485
1,116,000
0 0
1,117,650
0 78,835
254 Mountain View Villas
94,271
1,650,400
0 0
1,652,350
0 92,321
256 Housing Authority
779,190
6,135,000
550,000
782,680
6,400,293
86,990
194,227
Housing Funds Total
953,947
8,901,400
550,000
782,680
9,170,293
86,990
365,384
SA Debt Service
453 Debt Service Whitewater RDA
(61,077,572)
0 11,252,546
0 2,136,341
0 (51,961,367)
456 Redevelopment Obligation Retirement Fun(
(1,503,686)
8,857,640
0 0
244,552
11,252,546
(4,143,144)
SA Debt Service Funds Total
(62,581,258)
8,857,640
11,252,546
0 2,380,893
11,252,546
(56,104,511)
I W Finance Authority
460 IW Rnance Authority
1,358,739
25,000
966,550
0 477,050
0 1,873,239
IW Finance Authority
1,358,739
25,000
966,550
0 477,050
0 1,873,239
Enterprise Funds
560 Indian Wells Golf Resort
(5,978,849)
43,570
0 175,077
775,876
0 (6,886,232)
Enterprise Funds Total
(5,978,849)
43,570
0 175,077
775,876
0 (6,886,232)
Internal Service Funds
601 Retirement Benefit Fund
2,900,721
1,287,261
1,000,000
0 2,029,971
0 3,158,011
602 Compensated Absences Reserve
606,270
12,000
0 0
0 0
618,270
Internal Service Funds Total
3,506,991
1,299,261
1,000,000
0 2,029,971
0 3,776,281

TOTAL ALL FUNDS
16,027,505
59,857,511
17,269,096
7,770,138
55,344,268
17,269,096
12,770,609

Page 2342 ends

Council Meeting Agenda May 18, 2023
General Fund Five Year Cash Flow
2024
2025
2026
2027
2028
Beginning Cash Balance
12,586,056
11,126,556
9,746,254
8,375,114
7,153,090
Revenues
01 -PROPERTY TAXES
3,063,819
3,155,750
3,256,734
3,360,949
3,468,500
03 -SALES TAXES
1,586,200
1,649,650
1,702,439
1,756,917
1,813,138
04 -TRANSIENT OCCUPANCY TAX
10, 297, 000
10, 705, 910
11, 048,499
11,402,051
11, 766, 917
06 -FRANCHISE TAXES
1,175, 832
1,205,230
1,243,797
1,283,599
1,324,674
07 -BUSINESS LICENSES
152,530
156,340
161,343
166,506
171,834
08 -REAL PROPERTY TRANSFER TAX
248,470
254,680
262,830
271,240
279,920
10 -ADMISSIONS TAX
4,000,000
4,200,000
4,334,400
4,473,101
4,616,240
12 -LICENSE & PERMIT FEES
911,170
938,510
968,542
999,536
1,031,521
13 -OTHER REVENUES
333,010
345,830
356,897
368,317
380,103
14 -FINES & FORFEITURES
48,429
49,390
50,970
52,602
54,285
16 -INTEREST INCOME
470,000
490,000
505,680
521,862
538,561
18 -VLF COMP FUND IN -LIEU
528,883
542,100
559,447
577,350
595,825
19 -INTERGOVERNMENTAL
37,147
38,260
39,484
40,748
42,052
20 -CURRENT SERVICE CHARGES
677,978
694,550
716,776
739,712
763,383
22 -DEVELOPMENT AGREEMENT FEES
107,150
109,290
112,787
116,396
120,121

TOTAL- REVENUES& SOURCES
23,637,617
24,535,490
25,320,626
26,130,886
26,967,074
Expenditures by Program

11.01 -CITY COUNCIL
308,829
321,731
332,992
344,646
356,709

21.01 -CITY MANAGER
744,463
766,955
793,798
821,581
850,336

24.01 -ECONOMIC DEVELOPMENT
274,788
281,668
291,526
301,730
312,290

25.01 -HUMAN RESOURCES
254,597
261,390
270,539
280,008
289,808

26.01 -RISK MANAGEMENT
649,734
679,781
703,574
728,199
753,686

27.01 -CITY CLERK
328,250
336,660
348,443
360,638
373,261

27.02 -COMMUNITY SERVICES
410,079
421,027
435,763
451,015
466,801

27.03 -RESIDENT AMENITIES
2,746,239
2,899,689
3,001,178
3,106,220
3,214,937

27.04 -CENTRAL SERVICES
-
-
-
-
-

27.06 -TECHNOLOGY
463,258
476,652
493,335
510,601
528,472

27.07 -COMMUNITY ASSISTANCE
404,337
407,449
421,709
436,469
451,745

27.09 -TOURISM
1,127, 542
1,135,152
1,174,883
1,216, 003
1,258,564

31.01 -LEGAL SERVICES
386,096
396,292
410,162
424,518
439,376

42.01-BUILDING&SAFETY
928,335
953,560
986,934
1,021,477
1,057,229

43.01 -PLANNING
730,252
749,209
775,432
802,572
830,662

44.01 -CODE ENFORCEMENT
603,260
618,305
639,946
662,344
685,526

51.01 -FINANCIAL SERVICES
1,211,154
1,262, 372
1,306,555
1,352,284
1,399,614

52.01 -INTERNAL CONTRIBUTIONS
1,805,024
1,809,225
1,872,548
1,938,087
2,005,920

71.01 -POLICE SERVICES
5,864,282
6,153,163
6,368,524
6,591,422
6,822,122

82.01 -ENGINEERING
741,851
762,883
789,584
817,219
845,822

83.01 -MAINTENANCE
1,349,054
1,389,927
1,438,574
1,488,924
1,541,037

84.20 -CITY PARKWAYS
1,248,252
1,282,702
1,327,598
1,374,064
1,422,156

TOTAL - EXPENDITURES&USES
22,579,678
23,365,792
24,183,596
25,030,022
25,906,073

SET ASI DE OF OPERATI ONAL RESERVES
1,057,940
1,169,698
1,137,029
1,100,864
1,061,001
16 -TRANSFERS IN
0 0
0 0
0 21 -TRANSFERS OUT
2,517,440
2,550,000
2,508,170
2,322,887
0 SET ASI DE OF OPERATI ONAL RESERVES
2,517,440
2,550,000
2,508,170
2,322,887
0 Ending Cash Balance
11,126,556
9,746,254
8,375,114
7,153,090
8,214,091

Page 235 ends

Council Meeting Agenda May 18, 2023
Revenues

Page 236 of 447 ends

Council Meeting Agenda May 18, 2023
Revenues
The Operating Budget revenues for the fiscal year 2023-24 total $74.4 million. General Fund revenues are estimated at $23.6 million, and General Fund budgeted expenditures are $22.6 million.

During FY 2021-22, the City's revenue rebounded faster than initially projected. This rebound was due to disposable personal income temporarily spiking due to the federal stimulus.

Simultaneously, inflationary pressures in the residential housing market and consumer goods have put upward pressure on wages.

Facing rising inflation, the Federal Reserve, tasked with maintaining stable price growth, has repeatedly enacted interest rate increases throughout 2022 to cool the economy and, in turn, slow inflation. The more prolonged inflation persists, the higher the Federal Reserve will increase interest rates. The chance that the Federal Reserve can tame inflation without inducing a recession is narrow, especially with an inverted yield curve.

A recession seems likely, but how disruptive it will be to Indian Wells isn't abundantly clear.

Hotel revenues and occupancy are near record highs, and there is a clear indication that the March 2023 tennis tournament will return to pre -pandemic levels. Moreover, long-term forecasts provided by hotel partners anticipate continued growth through 2023. However, this could all change instantly if the national economy falls into a significant recession.

Forecasting Revenues
The City utilizes many techniques to forecast recurring revenues. The City's analysis relies on various assumptions about Indian Wells and its future tourism potential. Key assumptions include information gathered from national and local economic trends, forecasts from the Greater Palm Springs Convention and Visitors Bureau, tourism estimates from local Hotel and Tennis partners, projections from the State of California, the Desert Valley Builders Association, and the County of Riverside. Certain assumptions are based on staff input, historical trends, five-year trailing averages, contracted professional services, and Memorandum of Understanding agreements.

Estimated revenues provide the resources available to support the approved operating and capital budgets. The estimated revenues are projected in various categories within each fund in the City's budget.

The estimates in this Budget are not definitive but reflect our best guidance to the City Council and the Finance Committee based on our professional assessments as of January 2023. As a result, the estimates are lower than our regular conservative estimates due to the heightened risk of an economic downturn and potential recession.

Page 2374 ends

Council Meeting Agenda May 18, 2023
General Fund Revenues
The General Fund is the Oty's primary operating fund, providing resources for most of the Oty's ongoing activities, including police, public works, community development, and general government services.

Revenues
2021/2022 2022/2023 2023/2024 2023/2024 2024/2025 2024/2025 Year End Year End Projected v. 2022/2023 Projected v.2023/2024 Actual Estimate Revenue % change Revenue % change

PROPERTY TAXES

SALES TAXES

TRANSIENT OCCUPANCY TAX

SHORT TERM RENTAL TOT

FRANCHISE TAXES

BUSINESS LICENSES

REAL PROPERTY TRANSFER TAX

ADMISSIONS TAX

LICENSE & PERMIT FEES

FINES & FORFEITURES

INTEREST INCOME

INTERGOVERNMENTAL

CURRENT SERVICE CHARGES

OTHER REVENUES
2,908,818
1,539,776
10, 699, 937
287,408
1,108, 065
128,866
460,612
4,859,434
917,861
47,687
(697,653)
525,898
651,014
1,843,799
2,974,580
1,540,000
10, 200, 000
290,000
1,146,440
148,810
242,410
3,850,000
885,470
47,480
450,000
549,538
659,154
433,940
3,063,819
1,586,200
10,000,000
297,000
1,175, 832
152,530
248,470
4,000,000
911,169
48,429
470,000
566,030
677,978
440,160

3.0%

3.0%
-2.0%

2.4%

2.6%

2.5%

3.9%

2.9%

2.0%

4.4%

3.0%

2.9%

1.4%
3,155,750
1,649,650
10,400,000
305,910
1,205,230
156,340
254,680
4,200,000
938,510
49,390
490,000
580,360
694,550
455,120

3.0%

4.0%

3.0%

2.5%

5.0%

3.0%

2.0%

4.3%

2.5%

2.4%

3.4%
Total General Fund Revenues 25,281,522 23,417,822 23,637,617 0.9% 24,535,490 3.8% The City anticipates receiving $23.6 million in General Fund operating revenues during the fiscal year 2023/24. The City's top five General Fund revenues are:
1) Transient Occupancy Tax
2) Admissions Tax
3) Property Tax
4) Sales Tax
5) Franchise Fees
These five revenue sources account for 83.9% of General Fund revenues. This section will review these income sources in detail.

Page 23 ends

Council Meeting Agenda May 18, 2023
Transient Occupancy Tax (TOT)
Transient occupancy tax revenues are vital to the City's financial success, accounting for

46.3% of General Fund revenues. Guests staying at one of the City's five hotels pay transient occupancy taxes. The tax is calculated on the gross room rate and other required charges, such as resort fees. The tax rate is 12.25%.

Transient occupancy tax estimates are generated using forecast data gathered from hotel partners. The estimates assume recessionary conditions throughout the first half of the fiscal year.

Transient Occupancy Tax Trend
0 14
12 10
8 6
4 2
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031

Page 23 ends

Council Meeting Agenda May 18, 2023
Admissions Tax
Admissions tax is added to attendees' ticket prices to enter entertainment venues or events in Indian Wells. The current admissions tax rate is 10%. Admissions tax revenues will continue to grow due to the success of the BNP Paribas Open held at the Indian Wells Tennis Gardens.

Assumes flat growth based on discussions with tennis partners. This analysis does not speculate on expanding the use of Tennis Gardens, such as concerts or other events, or enhancing admissions tax sales.

Property Tax Revenue
Property tax revenues are taxes imposed on real property (land and permanently attached improvements) and tangible personal property (movable property). The tax is calculated on the property's value rather than a fixed amount or benefit to the property or person.

Proposition 13 (Article XI I IA of the State Constitution) limits the real property tax rate to 1% of the assessed value, plus rates approved by the voters. The county tax collector receives the property tax and allocates the revenues to the local taxing agencies pursuant to a statutory allocation formula.

Page 24 ends

Council Meeting Agenda May 18, 2023
A No/ Low Tax City
The City of Indian Wells is one of thirty-nine cities in the State of California categorized as No/Low property tax city because the City did not have an established property tax rate prior to the adoption of Proposition 13. Cities without a specified tax rate received the minimum tax rate formula. The rate has increased from 1% of the 1% of the assessed valuation to the maximum of 7% of the 1% of the assessed valuation.

After applying the formula, the Qty receives approximately 4.6% (net) of the property tax.

This means that for every $100 of property tax collected by the County, the City receives $4.60. Therefore, as a No/Low city, Indian Wells receives only about half the property tax as other cities receive.

Assume existing property values increase 2.0% for inflation under Proposition 13 and a 1.0 percent growth factor for new home construction and resale of existing property. Proposition Eight adjustments for residential properties should be a small factor in the tax base.

Page 24158 ends

Council Meeting Agenda May 18, 2023
Sales Tax
The City receives 7.1% of its General Fund revenues from sales tax. Under the California Sales and Use Tax Law, the sale of tangible personal property is subject to sales tax unless exempt or otherwise excluded. Sales Tax is imposed on retailers to sell real personal property. The City receives 1% in sales tax on each taxable transaction that occurs in the City.

The sales tax forecast assumes growth consistent with the anticipated return of the tourism markets. In addition, the estimates assume recessionary conditions throughout the first half of the fiscal year.

Page 2429 ends

Council Meeting Agenda May 18, 2023
Franchise Fees
Utility rate changes, energy prices, and weather -based consumption levels have more heavily impacted Franchise Fees categories. As a result, in the past, these General Fund revenues have experienced no significant net gain or loss in times of economic expansion or slowdown.

Franchise fee revenue makes up 5.0% of the General Fund revenue budget. The City and utility companies agree that the utilities pay a specific fee for using the City's rights -of -way.

Currently, Southern California Edison (SCE), Time Warner Cable, Verizon, Southern California Gas, and Burrtec Waste and Recycling pay a franchise fee to the City. The revenue is calculated as a percentage of gross sales. The Franchise Fee forecast assumes a conservative

2.0% growth rate during the fiscal year 2023-24 and, after that, is based on a historical trend analysis conducted by Staff.

Franchise Fees Trend
2 0
2 1
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031

Page 243 ends

Council Meeting Agenda May 18, 2023
Revenues
Account Number
2021/2022 2022/2023 2023/2024 2023/2024 2024/2025 2024/2025 Year End Year End Projected v. 2022/2023 Projected v. 2023/2024 Actual Estimate Revenue % chan.e Revenue 00 chan• -
01 GENERAL FUND
1010000 411100 Current Secured Property Tax
1010000 411200 Current Unsecured Roperty Tax
1010000 411300 Prior Year Roperty Tax
1010000 411400 Supplemental Roll Rop. Tax
1010000 412100 Property Taxes Penalties & Interest
1010000 413100 General Sales Tax
1010000 413200 Transient O ritpancy Tax
1010000 413201 Short -Term Rental TOT
2,714,192 2,810,630 2,894,949 3.0% 2,981,800
123,782 110,320 113,630 3.0% 117,040
40,239 13,720 14,132 3.0% 14,560
30,605 23,560 24,267 3.0% 25,000
0 16,350 16,841 3.0% 17,350
1,539,776 1,540, 000 1,586,200 3.0% 1,649, 650
10,699,937 10,200,000 10,000,000 -2.0% 10,400,000
287,408 290,000 297,000 2.4% 305,910
1010000 414100 Franchises - Electric 326,414 330,000 339,900 3.0% 348,400 1010000 414200 Franchises- Gas 75,193 80,000 82,400 3.0% 84,460 1010000 4143000 Franchises - Cable TV. 250,234 263,940 269,219 2.0% 275,950 1010000 414400 Franchises- Waste Collection 456,224 472,500 484,313 2.5% 496,420 1010000 415100 Business License Tax 128,866 148,810 152,530 2.5% 156,340 1010000 416100 Real Property Transfer Tax 460,612 242,410 248,470 2.5% 254,680 1010000 417100 Admissions Tax 4,859,434 3,850,000 4,000,000 3.9% 4,200,000 TOTAL TAXES (101)

3.0%

4.0%

3.0%

2.5%

5.0%
21 .992.915 20.392.240 20.523.851

0.6% 21,327,560 3.9%
1010000 431100 Construction Permits 727,350 748,000 770,440 3.0% 793,550 3.0% 1010000 431200 Electrical Permits 36,428 36,270 37,000 2.0% 38,110 3.0% 1010000 431300 Pumbing Permits 62,038 50,000 51,000 2.0% 52,530 3.0% 1010000 431400 Mechanical Permits 40,861 28,680 29,540 3.0% 30,430 3.0% 1010000 431500 Grading Permits 19,012 5,110 5,260 2.9% 5,420 3.0% 1010000 431600 Encroachment Permits 25,381 7,300 7,520 3.0% 7,750 3.1% 1010000 431800 Re-Insp./Special Insp. Permit 6,791 10,110 10,410 3.0% 10,720 3.0% TOTAL LI CENSE & PERMIT FEES (101) 917,861 885,470 911,170 2.9 % 938,510 3.0% 1010000 442100 Fines & Forfeitures 42,711 25,270 25,775 2.0% 26,290 2.0% 1010000 442200 Abandoned Properties Registration 834 2,320 2,366 2.0% 2,410 1.9% 1010000 442300 Fines - Short Term Rentals 4,142 19,890 20,288 2.0% 20,690 2.0% TOTAL Fl NES & FORFEI TURES (101) 47,687 47,480 48,429 2.0 % 49,390 2.0 % 1010000 451100 Investment Earnings -697,653 450,000 470,000 4.4% 490,000 4.3% TOTAL USE OF MONEY AND PROPERTY (101) -697,653 450,000 470,000 4.4 % 490,000 4.3 % 1010000 461200 VLF Comp Fund In Lieu 498,523 513,478 528,883 3.0% 542,100 1010000 461500 Homeowner's Rop. Tax Relief 23,766 26,860 27,800 3.5% 28,630 1010000 462200 State Mandate Reimbursements 3,610 4,200 4,347 3.5% 4,480 1010000 465100 Other Grants & Reimbursements 0 5,000 5,000 0.0% 5,150 TOTAL I NTERGOVERNMENTAL REVENUES (101)

2.5%

3.0%

3.1%

3.0%
525,898 549,538
566,030 3.0%
580,360 2.5%

Page 2441 ends

Council Meeting Agenda May 18, 2023
Revenues
Account Number
2021/2022 2022/2023 2023/2024 2023/2024 2024/2025 2024/2025 Year End Year End Projected v. 2022/2023 Projected v. 2023/2024 Actual Estimate Revenue % change Revenue % change
1010000 471100 Sales of Maps & Publications
1010000 471200 Reproduction & Postage Fees
1010000 472100 Abatements Reimbursements
1010000 473100 Subdivision & Parcel Map Fees
1010000 473200 Engineering Ran Check Fees
1010000 473300 Engineering Inspection Fees
1010000 473900 Miscellaneous Fees
1010000 474100 Planning Fees
1010000 474300 Zoning Fees
1010000 474400 Subdivision Fees
1010000 474500 Misc. Banning Fees
1010000 474600 Special Events Fees
1010000 475100 Building Ran Check Fees
1010000 476100 Resident Benefit Card Fee
1010000 477100 Indirect Costs Charges
0 100 100 0.0% 100
0 690 690 0.0% 710
22,601 14,080 14,500 3.0% 14,860
0 4,400 4,500 2.3% 4,610
86,230 88,500 91,155 3.0% 93,430
17,977 18,160 18,700 3.0% 19,170
8,802 5,290 5,450 3.0% 5,590
45,764 48,280 49,730 3.0% 50,970
23,892 25,000 25,750 3.0% 26,390
9,500 3,830 3,945 3.0% 4,040
824 0 0 -100.0% 0
19,725 21,440 22,083 3.0% 22,640
353,994 366,384 377,375 3.0% 386,810
46,705 48,000 49,000 2.1% 50,230
15,000 15,000 15,000 0.0% 15,000

0.0%

2.9%

2.5%

2.4%

2.5%

2.6%

2.5%

2.4%

0.0%

2.5%

0.0%
TOTAL CURRENT SERVI CE CHARGES (101) 651,014
659.154 677.978

2.9% 694,550 2.4 %
1010000 483400 Toscana Development Agreement 103,323 105,050 107,150 2.0% 109,290 2.0% 1010000 486300 Miscellaneous Revenues 1,395,999 75,140 78,850 4.9% 80,820 2.5% 1010000 486400 RPrTF Administrative Fees 338,901 240,000 240,000 0.0% 250,000 4.2% 1010000 486500 Cash Over/Short -15 10 10 0.0% 10 0.0%
1010000 486700 Activities & Event Fees 5,590 13,740 14,150 3.0% 15,000 6.0% TOTAL OTHER REVENUES (101) 1,843,799
433,940 440,160
4%
455
20 3.4 %
TOTAL GENERAL FUND 25,281,522
23,417,822 23,637,617

0.9 % 24.535.490 3.8 %
202 TRAFFIC SAFETY
2020000 441100 Vehide Code Fines 17,203 17,000 17,500 2.9% 18,000 2.9% TOTAL Fl NES & FORFEI TURES 17,203 17,000 17,500 2.9% 18,000 2.9% 2020000451100 Investment Earnings -122 10 10 0.0% 10 0.0%

TOTAL TRAFFI C SAFETY
17,081 17,0
0 7.51 0

2.9% 18,01
0 2.9%
203 PUBLIC SAFETY -1/ 2 PERCENT SALES TX
2030000 451100 Investment Earnings
2030000 461700 Public Sfty 1/2 Cent Sales Tax
-139 480 490 2.1% 500 2.0%
33,497 33,000
35,000 6.1%
36,500 4.3%
TOTAL PUBLIC SAFETY -1 / 2 PERCENT SALES TX
33,358 33,480

35.490 6.0%
37,000 4.3%
204 MEASURE "A" TRANSPORTATI ON
2040000 413300 Transp.Tax - Streets Measure A 278,348 279,650 290,000 3.7% 300,000 3.4% 2040000 451100 Investment Earnings
161 535 550 2.8% 560 1.8%
TOTAL MEASURE "A" TRANSPORTATI ON
278,509 280,185
290.550 3.7%
300.560 3.4 %

Page 2452 ends

Council Meeting Agenda May 18, 2023
Revenues
Account Number
2021/2022
Year End
Actual
2022/2023
Year End
Estimate
2023/2024
Projected
Revenue
2023/2024
v. 2022/2023
% change
2024/2025
Projected
Revenue
2024/2025
v. 2023/2024
% change
209 Fl RE ACCESS MAI NTENANCE DI STRI CT
2090000 411100 Current Secured Property Tax
337,538
318,000
325,000

2.2%
333,130

2.5%
2090000 411200 Current Unsecured Property Tax
9,192
8,000
8,170

2.1%
8,370

2.4%
2090000 411300 Prior Year Taxes
2,990
2,010
2,050

2.0%
2,100

2.4%
2090000 411400 Supplemental Roll Prop. Tax
2,258
1,780
1,850

3.9%
1,900

2.7%
TOTAL TAXES (209)
351,978
329,790
337,070

2.2 %
345,500

2.5%
2090000421100 Fire Access Maint. Assessments
1,191,000
1,191,000
1,194,000

0.3%
1,195,000

0.1%
TOTAL SPECI AL BENEFI T ASSESSMENTS (209)
1,191,000
1,191,000
1,194,000

0.3%
1,195,000

0.1%
2090000 431100 Misc. Permits
570
1,050
1,080

2.9%
1,110

2.8%
TOTAL LI CENSE & PERMIT FEES (209)
570
1,050
1,080

2.9 %
1,110

2.8%
2090000 451100 Investment Earnings
-99,258
47,000
48,000

2.1%
49,200

2.5%
TOTAL USE OF MONEY & PROPERTY (209)
-99,258
47,000
48,000

2.1 %
49,200

2.5%
2090000 461500 Homeowner's Prop. Tax Relief
1,765
1,780
1,830

2.8%
1,880

2.7%
2090000 486300 Misc. Revenue
2,120
3,330
3,450

3.6%
3,540

2.6%
TOTAL Fl RE ACCESS MAI NTENANCE DI STRI CT
1 ,448,175
1,573,950
1,585,430

0.7%
1,596,230

0.7%
210 SCAQMD VEHI CLE REGI STRATI ON
2100000 451100 Investment Earnings
-620
165
170

3.0%
170

0.0%
2100000 461900 SCAQMD Vehide Req. Fee
5,580

6.650
6,800

2.3%
6,970

2.5%

TOTAL SCAQMD VEHI CLE REGI STRATI ON
4,960

6.815
6,970

2.3 %
7,140

2.4%
211 AB 3229 COPS FUNDI NG
2110000 451100 Investment Earnings
-267
1,950
2,000

2.6%
2,050

2.5%
2110000 464300 Public Safety-COPS-AB3229
161,285
170,000
180,000

5.9%
184,500

2.5%
TOTAL AB 3229 COPS FUNDI NG
161 ,018
171,950
182,000

5.8 %
186,550

2.5%
214 GAS TAX, 2103
2140000 451100 Investment Earnings
7 5
5 0.0%
5 0.0%
2140000 461600 Gasoline Tax
40,392
43,500
45,000

3.4%
47,000

4.4%
TOTAL GAS TAX, 2103
40,399
43,505
45,005

3.4 %
47,005

4.4%
215 GAS TAX, 2105
2150000 451100 Investment Earnings
1 15
15 0.0%
25 66.7%
2150000 461600 Gasoline Tax
29,812
30,000
31,000

3.3%
31,780

2.5%
TOTAL GAS TAX, 2105
29,813
30,015
31,015

3.3 %
31,805

2.5%

Page 24600 ends

Council Meeting Agenda May 18, 2023
Revenues
Account Number
2021/2022
Year End
Actual
2022/2023
Year End
Estimate
2023/2024 2023/2024 2024/2025
Projected v. 2022/2023 Projected
Revenue % change Revenue
2024/2025
v. 2023/2024
% change
216 GAS TAX, 2106
2160000 451100 Investment Earnings
1 50
50 0.0%
50 0.0%
2160000 461600 Gasoline Tax
23,221
23,500
24,000

2.1%
24,600

2.5%
TOTAL GAS TAX, 2106
23,222
2 3.55 0

24.050

2.1 %
24,650

2.5%
217 GAS TAX, 2107
2170000 451100 Investment Earnings
0 5
5 0.0%
5 0.0%
2170000 461600 Gasoline Tax
35,590
38,000
39,500

3.9%
41,000

3.8%
TOTAL GAS TAX, 2107
35,590
38,005
39,505

3.9%
41,005

3.8%
218 GAS TAX, ENGI N/ ADMI N
2180000 451100 Investment Earnings
12 50
50 0.0%
50 0.0%
2180000 461600 Gasoline Tax
2,000
2,000
2,000

0.0%
2,000

0.0%

TOTAL GAS TAX, ENGI N/ ADMI N
2,012
2050
2,050

0.0%
2,050

0.0%
219 GAS TAX, RM RA
2190000 451100 Investment Earnings
2,722
1,500
1,550

3.3%
1,590

2.6%
2190000 461600 Gasoline Tax
97,781
108,000
112,000

3.7%
114,800

2.5%

TOTAL GAS TAX, RMRA
100,503
109,500
113,550

3.7%
116,390

2.5%
228 EMERGENCY SERVI CES UPGRADE
2280000 416200 County Fire Tax Credit
4,217,707
4,344,238
4,474,565

3.0%
4,608,800

3.0%
2280000 421300 Emergency Services Upgrade Assessment
602,774
620,858
646,000

4.0%
671,840

4.0%
2280000451100 Investment Earnings
-175,012
112,750
115,000

2.0%
119,030

3.5%
2280000 476200 Ambulance Service Fees
603,203
621,300
650,000

4.6%
672,750

3.5%
2280000 486300 Misc. Revenue
8,598
8,856
9,000

1.6%
9,320

3.6%

TOTAL EMERGENCY SERVI CES UPGRADE
5,257,271
5,708,001
5,894,565

3.3%
6,081,740

3.2%
247 AB939 RECYCLI NG
2470000 421487 Solid Waste Funds-AB939 Comm
99,218
110,000
120,000

9.1%
125,000

4.2%
TOTAL AB939 RECYCLI NG
99,218
110.000
120,000

9.1%
125,000

4.2%
248 SOLID WASTE
2480000 421400 Solid Waste Assessments
1,066,363
1,120,000
1,160,000

3.6%
1,205,000

3.9%
2480000 451100 Investment Earnings
-25,386
20,000
20,000

0.0%
20,000

0.0%
2480000 465100 Other Grants & Reimbursements
20,534
0 0

0.0%
0 0.0%
2480000 486300 Misc. Revenue
3,713
2,500
2,500

0.0%
2,500

0.0%

TOTAL SOLI D WASTE
1,065,224
1142,500
1,182,500

3.5%
1,227,500

3.8%

Page 2474 ends

Council Meeting Agenda May 18, 2023
Revenues
Account Number
2021/2022
Year End
Actual
2022/2023
Year End
Estimate
2023/2024
Projected
Revenue
2023/2024 2024/2025 2024/2025
v. 2022/2023 Projected v. 2023/2024
% change Revenue % change
251 STREET LI GHTI NG ASSESSMENT DI STRI CT
2510000 421500 Street Lighting Assessments
2,234
1,370
1,370

0.0%
1,370

0.0%
2510000 451100 Investment Earnings
-649
350
350

0.0%
350

0.0%

TOTAL STREET LI GHTI NG ASSESSMENT DISTRICT
1,585
1,720
1,720

0.0%
1,720

0.0%
253 I NDI AN WELLS VI LLAS
2530000 451100 Investment Earnings
-57,423
45,100
48,000

6.4%
50,000

4.2%
2530000 452300 Rental Income - Sr. Housing
855,097
985,000
1,025,000

4.1%
1,066,000

4.0%

TOTAL I NDI AN WELLS VI LLAS
797,674
1,030,100
1,073,000

4.2%
1,116,000

4.0%
254 MOUNTAI N VI EW VI LLAS
2540000451100 Investment Earnings
-89,564
71,750
75,000

4.5%

80.000

6.7%
2540000 452300 Rental Income - Sr. Housing
1,282,008
1,450,000
1,510,000

4.1%
1,570,400

4.0%

TOTAL MOUNTAI N VI EW VI LLAS
1,192,444
1,521,750
1,585,000

4.2%
1,650,400

4.1%
256 HOUSINGAUTHORITY
2560000 451100 Investment Earnings
-564,442
200,000
144,000
-28.0%
135,000
-6.3%
2560000 499900 Transfers I n
267,838
4,892,550
517,440
-89.4%
550,000

6.3%
2560000 486300 Miscellaneous Revenue
0 0.0%
6,000,000

0.0%
2560000 481100 Proceeds from Sale of Land
0 0
0 0.0%
0 0.0%

TOTAL HOUSING AUTHORITY
-296,604
5,092,550
661,440
-87.0%
6,685,000
910.7%
271 ELDORADO DRI VE LLMD
2710000 421200 Landscape and Lighting Assessments
37,531
58,550
60,294

3.0%
62,400

3.5%
2710000451100 Investment Earnings
-3,124
2,000
2,000

0.0%
2,000

0.0%

TOTAL LANDSCAPE & LI GHTI NG DI STRI CT
34,407
60,550
62,294

2.9%
64,400

3.4%
272 MONTECI TO / STARDUST LLMD
2720000 421200 Landscape and Lighting Assessments
24,472
25,850
26,719

3.4%
27,650

3.5%
2720000 451100 Investment Earnings
-660
50 50

0.0%
50 0.0%

TOTAL LANDSCAPE & LI GHTI NG DI STRI CT
23,812
25,900
26,769

3.4%
27,700

3.5%
273 CASA DORADO LLMD
2730000 421200 Landscape and Lighting Assessments
23,380
24,800
25,429

2.5%
26,320

3.5%
2730000451100 Investment Earnings
11 20
20 0.0%
20 0.0%
2730000 482300 City Contribution
2,580
2,425
2,475

2.1%
2,560

3.4%

TOTAL LANDSCAPE & LI GHTI NG DI STRI CT
25,971
27,245
27,924

2.5%
28,900

3.5%

Page 24800 ends

Council Meeting Agenda May 18, 2023
Revenues
Account Number
2021/2022
Year End
Actual
2022/2023 2023/2024 2023/2024 2024/2025 2024/2025
Year End Projected v. 2022/2023 Projected v. 2023/2024
Estimate Revenue % change Revenue % change
274 THE COVE LLMD
2740000 421200 Landscape and Lighting Assessments
19,433
20,500
21,274

3.8%
22,020

3.5%
2740000 451100 Investment Earnings
12 25
25 0.0%
25 0.0%
2740000 482300 City Contribution
2,133
2,000
2,050

2.5%
2,120

3.4%

TOTAL LANDSCAPE & LIGHTING DI STRI CT
21,578
22,525
23,349

3.7%
24,165

3.5%
275 SH 111 / I WGR LLMD
2750000 421200 Landscape and Lighting Assessments
251,553
276,946
287,004

3.6%
297,050

3.5%
2750000 451100 Investment Earnings
-3,993
600
600

0.0%
600

0.0%
2750000 482300 City Contribution
30,555
31,500
32,603

3.5%
33,740

3.5%

TOTAL LANDSCAPE & LI GHTI NG DI STRI CT
278,115
309,046
320,207

3.6%
331,390

3.5%
276 CLUB / I W LANE LLMD
2760000 421200 Landscape and Lighting Assessments
23,879
34,000
35,344

4.0%
36,580

3.5%
2760000 451100 Investment Earnings
-1,079
400
400

0.0%
400

0.0%
2760000 482300 City Contribution
2,650
3,500
3,650

4.3%
3,780

3.6%

TOTAL LANDSCAPE & LI GHTI NG DI STRI CT
25,450
37,900
39,394

3.9%
40,760

3.5%
277 COLONY LLMD
2770000 421200 Landscape and Lighting Assessments
58,876
62,940
66,319

5.4%
68,640

3.5%
2770000 451100 Investment Earnings
-4,796
1,500
1,500

0.0%
1,500

0.0%
2770000 482300 City Contribution
7,900
8,450
8,950

5.9%
9,260

3.5%

TOTAL LANDSCAPE & LIGHTING DI STRI CT
61,980
72,890
76,769

5.3%
79,400

3.4%
278 COLONY COVE ESTATES LLMD
2780000 421200 Landscape and Lighting Assessments
10,009
10,850
11,294

4.1%
11,690

3.5%
2780000 451100 Investment Earnings
-2,598
750
750

0.0%
750

0.0%
2780000 482300 City Contribution
2,100
2,150
2,200

2.3%
2,280

3.6%

TOTAL LANDSCAPE & LIGHTING DI STRI CT
9,511
13,750
14,244

3.6%
14,720

3.3%
279 DESERT HORI ZONS LLMD
2790000 421200 Landscape and Lighting Assessments
438,454
455,100
470,000

3.3%
486,450

3.5%
2790000 451100 Investment Earnings
701
400
400

0.0%
400

0.0%
2790000 482300 City Contribution
49,000
50,230
51,700

2.9%
53,510

3.5%

TOTAL LANDSCAPE & LI GHTI NG DI STRI CT
488,155
505,730
522,100

3.2%
540,360

3.5%

Page 24 ends

Council Meeting Agenda May 18, 2023
Revenues
Account Number
2021/2022
Year End
Actual
2022/2023 2023/2024 2023/2024
Year End Projected v. 2022/2023
Estimate Revenue % change
2024/2025
Projected
Revenue
2024/2025
v. 2023/2024
% change
280 MOUNTAI N GATE LLMD
2800000 421200 Landscape and Lighting Assessments
38,695
41,860
43,314

3.5%
44,830

3.5%
2800000 451100 Investment Earnings
-4,826
2,500
2,500

0.0%
2,500

0.0%

TOTAL LANDSCAPE & LIGHTING DI STRI CT
33,869
44,360
45,814

3.3%
47,330

3.3%
281 MOUNTAI N GATE ESTATES LLMD
2810000 421200 Landscape and Lighting Assessments
11,608
12,320
12,844

4.3%
13,290

3.5%
2810000 451100 Investment Earnings
-2,414
1,500
1,500
an,
1,500

0.0%
2810000 482300 City Contribution
2,400
2,400
2,400

0.0%
2,480

3.3%

TOTAL LANDSCAPE & LIGHTING DI STRI CT
11,594
16,220
16,744

3.2%
17,270

3.1%
282 VI LLAGO LLMD
2820000 421200 Landscape and Lighting Assessments
99,741
104,550
109,484

4.7%
113,320

3.5%
2820000 451100 Investment Earnings
-12,531
5,000
5,000

0.0%
5,000

0.0%

TOTAL LANDSCAPE & LI GHTI NG DI STRI CT
87,210
109,550
114,484

4.5%
118,320

3.4%
283 VAI DYA LLMD
2830000 421200 Landscape and Lighting Assessments
4,758
5,840
6,144

5.2%
6,360

3.5%
2830000 451100 Investment Earnings
-1,618
1,000
1,000

0.0%
1,000

0.0%

TOTAL LANDSCAPE & LI GHTI NG DI STRI CT
3,140
6,840
7,144

4.4%
7,360

3.0%
284 CLUB SOUTH OF 111 LLMD
2840000 421200 Landscape and Lighting Assessments
10,534
10,870
11,319

4.1%
11,720

3.5%
2840000 451100 Investment Earnings
-1,409
600
600

0.0%
600

0.0%

TOTAL LANDSCAPE & LIGHTING DI STRI CT
9,125
11,470
11,919

3.9%
12,320

3.4%
285 MONTELENA LLMD
2850000 421200 Landscape and Lighting Assessments
72,366
76,580
80,434

5.0%
83,250

3.5%
2850000 451100 Investment Earnings
-4,500
1,800
1,800

0.0%
1,800

0.0%

TOTAL LANDSCAPE & LI GHTI NG DI STRI CT
67,866
78,380
82,234

4.9%
85,050

3.4%
286 SUNDANCE LLMD
2860000 421200 Landscape and Lighting Assessments
46,622
49,000
51,659

5.4%
53,470

3.5%
2860000 451100 Investment Earnings
2 50
50 0.0%
50 0.0%

TOTAL LANDSCAPE & LIGHTING DI STRI CT
46,624
49,050
51,709

5.4%
53,520

3.5%

Page 25 ends

Council Meeting Agenda May 18, 2023
Revenues
Account Number
2021/2022
Year End
Actual
2022/2023 2023/2024 2023/2024 2024/2025 2024/2025
Year End Projected v. 2022/2023 Projected v. 2023/2024
Estimate Revenue % change Revenue I. change
287 PROVINCE LLMD
2870000 421200 Landscape and Lighting Assessments
189,616
194,490
201,209

3.5%
208,250

3.5%
2870000 451100 Investment Earnings
-3,297
1,000
1,000

0.0%
1,000

0.0%

TOTAL LANDSCAPE & LI GHTI NG DI STRI CT
186,319
195,490
202,209
3A%
209,250

3.5%
288 PROVI NCE DBAD
2880000 421200 Landscape and Lighting Assessments
8,145
12,225
13,050

6.7%
13,510

3.5%
2880000 451100 Investment Earnings
-24,106
12,000
12,000

0.0%
12,000

0.0%

TOTAL LANDSCAPE & LI GHTI NG DI STRI CT
-15,961
24,225
25,050

3.4%
25,510

1.8%
311 TRANSPORTATI ON FACI LI TI ES FEES
3110000 451100 Investment Earnings
0 1,500
1,575

5.0%
1,610

2.2%
3110000483100 Development Fees
0 150,000
150,000

0.0%
150,000

0.0%

TOTAL TRANSPORTATI ON FACI LI TI ES FEES
0 151,500
151,575

0.0%
151.610

0.0%
312 STORM DRAIN FACI LI TI ES FEES
3120000 451100 Investment Earnings
0 500
1,000
100.0%
1,030

3.0%
3120000 483100 Development Fees
0 440,000
440,000

0.0%
451,000

2.5%

TOTAL STORM DRAI NG FACI LI TI ES FEES
0 440,500
441,000

0.1%
452,030

2.5%
313 RECREATI ON FACI LI TI ES FEES
3130000451100 Investment Earnings
0 2,500
3,000

20.0%
3,080

2.7%
3130000 483100 Development Fees
0 435,000
435,000

0.0%
445,880

2.5%

TOTAL STORM DRAI NG FACI LI TI ES FEES
0 437,500
438,000

0.1%
448.960

2.5%
314 PARK FACI LI TI ES I N LI EU
3140000 465100 Other Gants & Reimbursements
536,863
0 463,137
100.0%
0 -100.0%
3140000 483100 Development Fees
156,136
160,000
170,000

6.3%
174,250

2.5%

TOTAL PARK FACI LI TI ES I N LI EU
692,999
160,000.
633,137
295.7%
174,250
-72.5%
315 CITYWIDE PUBLI C I MPROVEMENT
3150000 451100 Investment Earnings
-11,988
100
100

0.0%
100

0.0%
3150000 483100 Citywide Public Imp Fee
241,433
150,000
150,000

0.0%
153,750

2.5%

TOTAL CI TYWI DE PUBLI C I MPROVEMENT
229,445
150,100
150,100

0.0%
153,850

2.5%

Page 25168 ends

Council Meeting Agenda May 18, 2023
Revenues
Account Number
2021/2022
Year End
Actual
2022/2023
Year End
Estimate
20 23/ 2024
Projected
Revenue
20 23/ 2024
v. 2022/2023
% change
2024/2025
Projected
Revenue
2024/2025
v. 2023/2024
% change
316 CAPI TAL I MPROVEMENTS
3160000 451100 Investment Earnings
-298,938
175,000
185,000

5.7%
195,000

5.4%
3160000 465100 Other Grants & Reimbursements
233,642
500,000
500,000

0.0%
500,000

0.0%
3160000 486300 Misc. Revenue
1,013
1,000
1,000

0.0%
1,000

0.0%
3160000 495000 Proceeds from Sale of land
525,000
0 0

0.0%
0 0.0%
3160000 499900 Transfers In
6,939,608
15,855,785
8,375,782
-47.2%
3,500,000
-58.2%
TOTAL CAPI TAL 1 MPROVEMENTS
7,400,326
16,531,785

9.061,782
-45.2%
4,196,000
-53.7%
319 ART I N PUBLIC PLACES
3190000 451100 Investment Earnings
-14,702
10,000
10,000

0.0%
10,000

0.0%
3190000 483100 Development Fees
161,488
14,860
15,000

0.9%
15,380

2.5%
TOTAL ART 1 NI PUBLI C PLACES
146,786
24,860
25,000

0.6%
25,380

1.5%
321 HWY 111 CI RCULATI ON I MP FEE
3210000451100 Investment Earnings
-1,048
2,000
2,000

0.0%
2,000

0.0%
3210000 483100 Hwy 111 Circulation Imp Fee
49,725
50,000
50,000

0.0%
50,000

0.0%
TOTAL HWY 111 CI RCULATI ON IMP FEE
48,677
52,000
52,000

0.0%
5 2,00 0

0.0%
326 BUI LDI NGS CAPI TAL RESERVE
3260000 451100 Investment Earnings
-71,671
45,000
46,000

2.2%
47,150

2.5%
3260000 482300 aty Contribution
312,000
412,500
412,500

0.0%
412,500

0.0%

TOTAL BUI LDI NGS CAPI TAL RESERVE
240,329
457,500
458,500

0.2%
459,650

0.3%
327 BRI DGES CAPI TAL RESERVE
3270000 451100 Investment Earnings
-74,030
35,000
36,000

2.9%
36,900

2.5%
3270000 482300 City Contribution
75,000
162,500
162,500

0.0%
162.500

0.0%

TOTAL BRI DGES CAPI TAL RESERVE
970
197,500
198,500

0.5%
199.400

0.5%
328 MEDI ANS AND PARKWAYS CAPI TAL RESERVE
3280000 451100 Investment Earnings
-58,924
35,000
36,000

2.9%
36,900

2.5%
3280000 482300 aty Contribution
60,000
162,500
162,500

0.0%
162,500

0.0%

TOTAL MEDI ANS AND PARKWAYS CAPI TAL RESERVE
1,076
197,500
198,500

0.5%
199,400

0.5%

Page 2529 ends

Council Meeting Agenda May 18, 2023
Revenues
Account Number
2021/2022
Year End
Actual
2022/2023
Year End
Estimate
2023/2024
Projected
Revenue
2023/2024
v. 2022/2023
% change
2024/2025
Projected
Revenue
2024/2025
v. 2023/2024
% change
329 STORM DRAI NS CAPI TAL RESERVE
3290000 451100 Investment Earnings
-29,756
24,090
24,750

2.7%
25,370

2.5%
3290000 482300 City Contribution
30,000
162,500
162,500

0.0%
162,500

0.0%

TOTAL STORM DRAI NS CAPI TAL RESERVE
244
186,590
187,250

0.4%
187,870

0.3%
330 TRAFFI C SI GNALS CAPI TAL RESERVE
3300000 451100 Investment Earnings
-24,452
20,000
20,500

2.5%
21,010

2.5%
3300000 482300 City Contribution
25,000
162,500
162,500

0.0%
162,500

0.0%

TOTAL TRAFFI C SI GNALS CAPI TAL RESERVE
548
182,500
183,000

0.3%
183,510

0.3%
331 TECHNOLOGY CAPI TAL RESERVE
3310000 451100 Investment Earnings
-22,330
15,000
15,450

3.0%
15,840

2.5%
3310000 482300 City Contribution
23,000
162,500
162,500

0.0%
162,500

0.0%

TOTAL TECHNOLOGY CAPI TAL RESERVE
670
177,500
177,950

0.3%
178.340

0.2%
332 CI TY STREETS CAPI TAL RESERVE
3320000 451100 Investment Earnings
-811,971
550,000
565,000

2.7%
579,130

2.5%
3320000 482300 aty Contribution
820,000
162,500
162,500

0.0%
162,500

0.0%

TOTAL CI TY STREETS CAPI TAL RESERVE
8,029
712,500
727,500

2.1%
741,630

1.9%
333 CI TY VEHI CLES CAPI TAL RESERVE
3330000 451100 Investment Earnings
-5,124
3,500
3,600

2.9%
3,690

2.5%
3330000 482300 City Contribution
5,000
162,500
162,500

0.0%
162,500

0.0%

TOTAL CI TY VEHICLES CAPI TAL RESERVE
-124
166,000
166,100

0.1%
166,190

0.1%
350 DI SASTER RECOVERY RESERVE
3500000 451100 Investment Earnings
-7,659
3,000
3,000

0.0%
3,000

0.0%
3500000 482300 City Contribution
150,000
150,000
150,000

0.0%
150,000

0.0%

TOTAL DISASTER RECOVERY RESERVE
142,341
153,000
153,000

0.0%
153,000

0.0%
453 DEBT SERVI CE WHI TEWATER RDA
4530000451100 Investment Earnings
59,589
0 0

0.0%
0 0.0%
4530000 499900 Operating Transfers In
14,244,013
8,315,146
10,668,062

28.3%
11,252,546

5.5%

TOTAL DEBT SERVI CE WHITEWATER RDA
14,303,602
8,315,146
10,668,062

28.3%
11,252,546

5.5%

Page 253 ends

Council Meeting Agenda May 18, 2023
Revenues
Account Number
2021/2022
Year End
Actual
2022/2023
Year End
Estimate
2023/2024
Projected
Revenue
2023/2024
v. 2022/2023
% change
2024/2025
Projected
Revenue
2024/2025
v. 2023/2024
% change
456 REDEVELOPMENT OBLI GATI ON RETI REMENT FUND
4560000 411500 Successor Agency Tax Increment
8,355,688
8,315,146
8,641,602

3.9%
8,857,640

2.5%

TOTAL REDEVELOPMENT OBLI GATI ON RETI REMENT FUND
8,355,688
8,315,146
8,641,602

3.9%
8,857,640

2.5%
460 I WFA DEBT SERVICE FUND
4600000 451100 Investment Earnings
10,250
275,000
175,000
-36.4%
25,000
-85.7%
4600000 491000 BondR'oceeds
15,268,171
2,726,184
0 -100.0%
0 0.0%
4600000 499900 Operating Transfers
2,949,218
966,875
965,050
-0.2%.
966,550

0.2%
TOTAL 1 WFA DEBT SERVICE FUND
18,227,640
3,968.059

1.140,050
-71.3%
991,550
-13.0%
560 INDIAN WELLS GOLF RESORT
5600000 432000 Resident Activities atiWGR
12,000
12,420
12,000
-3.4%
12,300

2.5%
5600000 451100 Investment Earnings
-70,542
25,000
25,000

0.0%
25,630

2.5%
5600000 455000 Operations
18,479,422
17,008,525
0 -100.0%
0 0.0%
5600000 476200 RBC- GolfFee
101,080
93,150
0 -100.0%
0 0.0%
5600000 486300 Misc. Revenue
1,070,444
5,430
5,500

1.3%
5,640

2.5%

TOTAL INDIAN WELLS GOLF RESORT
19,592,404
17,144,525
42,500
-99.6 %
43,570

2.5%
601 RETI REMENT BENEFI T
6010000 451100 Investment Earnings
-104,302
50,000
50,000

0.0%
50,000

0.0%
6010000 482200 City Contribution
1,543,830
1,127,500
1,197,157

6.2%
1,237,261

3.3%
6010000 499900 Operating Transfers
1,200,000
1,000,000
1,000,000

0.0%
1,000,000

0.0%

TOTAL RETI REMENT BENEFI T
2,639,528
2,177,500
2,247,157

3.2%
2,287,261

1.8%
602 COMPENSATED ABSENCES RESERVE
6020000 451100 Investment Earnings
-25,092
12,000
12,000

0.0%
12,000

0.0%

TOTAL COMPENSATED ABSENCES RESERVE
-25,092
12,000
12,000

0.0%
12,000

0.0%

TOTAL REVENUES
108,977,824
102,276,790
74,353,589

13.7%
77,126,607

3.7%

Page 2541 ends

Council Meeting Agenda May 18, 2023
City Council
Program

Page 255 of 447 ends

Council Meeting Agenda May 18, 2023
City Council Program
The City Council consists of five Council Members elected at -large to serve four-year terms.

Consistent with the City Charter, the Mayor and Mayor Pro Tempore are appointed by the Council for one-year terms. The Mayor presides over all meetings of the Qty Council representing the Qty in all official matters.

The City Council is the legislative authority that creates the policies and ordinances under which the City operates. The Qty Council acts on all legislative matters of the City, considering, approving, or adopting all ordinances, resolutions, contracts, and matters requiring policy decisions. Additionally, members of the City Council serve on numerous boards and committees such as the Coachella Valley Association of Governments, Visit Greater Palm Springs, the Riverside County Transportation Commission, as well as many others ensuring the Qty of Indian Wells and its surrounding communities maintain quality of life and high standards.

The Council appoints the Qty Manager, City Attorney, and various other commissions, boards, and citizen advisory committees, all of which ensure broad -based input into the affairs of the Qty. The City Council engages in an annual strategic planning program to set and monitor City goals. The two-year budget implements the City Council goals.

Annually the City of Indian Wells conducts a City Council Strategic Planning Session to develop goals for the City Council to determine where the community is going over the next year or more. These goals assist the organization to meet the changing needs of the City, focus resources and staff efforts on City Council priorities, and to provide community input in developing a shared vision for the future of Indian Wells. The Qty Council Goals for 2023 include:
• Maintain policies promoting strong fiscal responsibility. • Provide responsive, innovative, and efficient public safety. • Evaluate and revise the City's Marketing and Tourism Ran promoting Indian Wells as a premier tourist destination.
• Complete the City's General Ran update and initiate revisions to the City's zoning code. • Advance projects and programs that provide opportunities to be more sustainable (e.g., energy efficiency, organic waste recycling, and water conservation). • Identify opportunities to expand park and preserve open space areas in the community.
• Create new community events and expand resident benefits to further the quality of life in Indian Wells.
• Update the City's Communication Plan.
• Expand partnership with Indian Wells Preservation Foundation. • Develop a comprehensive Capital Improvement Plan that includes community feedback complete streets; turf reduction and consistent landscaping along Highway 111 corridor, replacement of palm trees throughout the community, and other projects identified by the City Council.

Page 2562 ends

Council Meeting Agenda May 18, 2023
Program Staffing Allocations
Full Time E•uivalents
Mayor
Mayor Pro Tempore
Council Member
Total Full Time E•uivalents
FY2021/ 22

1.00 1.00

3.00 5.00
FY2022/ 23

1.00 1.00

3.00 5.00
FY2023/ 24

1.00 1.00

3.00 5.00
FY2024/ 25

1.00 1.00

3.00 5.00
Workload Activity Measures
Committees
Regional Committees
Coachella Valley Committees
Indian Wells Committees
Standing Committees
FY2021/22
Actual
4 11
4 4
FY2022/23
Estimate
4 12
4 4
FY2023/ 24
Estimate
4 11
4 4
FY2024/25
Estimate
4 11
4 4

Page 2573 ends

Council Meeting Agenda May 18, 2023
City Council Program Budget
I \ II
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
. - �- _.. .. . .. _.. .. . .. .

GENERAL FUND
1011101 512000 Council Compensation (5.0 FTE)
1011101 522000 FICA & Medicare
Total Salary and Benefits
83,196 88,956
6,365 6,800
91,750 3.1%
7,019 3.2%
94,503 3.0%
7,229 3.0%
89,561 95,756
1011101 555000 Professional Development 12,248 48,550
League of CA Cities -Annual Conference (5)
League of CA Cities -Leaders Summit
City Council Meeting F&B Expenses
League of CA (ties -Policy Committee/Board Meetings
Meetings & Conferences
League of CA Cfties-New Mayor/Council Member Academy (2) League of CA Cities-Rverside County Division Meetings
Mobility 21
Ct/EP Economic Summit (1 Table)
SCAG Annual Regional Conference & General Assembly
CVAG General Assembly (5)
CCCA Fall Educational Summit
COCA Annual Municipal Seminar
COCA Legislative Tour
98,769 3.1 %
67,660 39.4%
11,250 11,531
11,250 11,531
3,500 3,588
2,000 2,050
7,100 7,278
6,750 6,919
1,500 1,538
800 820
1,000 1,025
2,000 2,050
260 267
3,000 3,075
6,000 6,150
11,250 11,531
101,732 3.0%
69,352 2.5%
1011101 555100 Community Events&Activities 0 1,025 1,500 46.3% 1,538 2.5% 1011101 555200 Special Events 6,000 12,500 12,500 0.0% 12,500 0.0% $2,500 per Council Member
1011101 559000 Miscellaneous Charges 22,262 45,400 124,400 174.0% 132,510 6.5% Oty Council Strategic Planning 12,500 12,813
IWGR St rategic Planning 12,500 12,813
Committee/Commissioner Annual Event 9,500 9,738
Indian Wells Charitable Events 10,250 10,506
Sister City Program 30,000 30,750
State of the Oty (GCVO) 25,000 25,625
Senior Inspiration Awards (2 Tables) 4,000 4,100
Cove Commission Annual Luncheon (Every 3rd year)* 0 5,000 Joslyn Center in Bloom Event (1 Table) 2,500 2,563
Joslyn Center Wine & All that Jazz Event (1 Table) 2,500 2,563 PDACC Peace Officer's Annual Luncheon (1 Table) 750 769 GCVCC Events (Per Agreement) 4,900 5,023
The Living Desert Annual Gala 10,000 10,250
1011101 561000 Office Expense
1,238 6,150
4,000 -35.0% 4,100 2.5%

TOTAL GENERAL FUND
131,309 209.381
308,829 47.5 % 321 ,731 4.2 %
Total CI
y Council Program
131,309 209,38
308,829 47.5% 321,731 4.2%

Page 25 ends

Council Meeting Agenda May 18, 2023
City Manager
Program

Page 259 of 447 ends

Council Meeting Agenda May 18, 2023
City Manager Program
The Qty Manager is the chief executive officer of the City and heads the Qty Manager Program. The Program encompasses responsibility for planning, organizing, and directing all municipal activities; works to develop all personnel; continually evaluates the organizational structure of the City; implements programs to improve the community; facilitates City contracting; and directs employee relations. The Qty Manager's Office makes recommendations to the City Council on program alternatives and implements programs adopted by the Council. The City Manager's Office is responsible for facilitating strategic planning sessions, staff report development, and implementing the goals and programs adopted by the City Council. The City Manager's Office also tracks lobbying activities with the California Legislature and the Governor, preparing position letters as needed.

Initiatives
• Manage the development and implementation of Qty Council Goals that were established at the Annual Strategic Planning Session.
• Address community concerns on speeding, pedestrian, and bicyclist safety. • Monitor State legislation and take appropriate action to work with our legislators to communicate Indian Wells' priorities.
• Actively pursue and negotiate economic development opportunities. • Continue efforts to improve the I ndian Wells Golf Resort as a golfing, dining, and entertainment venue for residents and visitors of Indian Wells. • Expand community outreach and marketing of the City of Indian Wells as a tourist destination.
• Secure grant funds to offset costs for capital projects in the community. • Provide a culture of professional growth and development for City staff.

Program Staffing Allocation
Full Time Equivalents FY2021/ 22 FY2022/ 23 FY2023/24 FY2024/ 25 City Manager
Deputy City Manager
Senior Executive Assistant
Management Analyst II
Senior Management Analyst
City Clerk
Office Assistant / Receptionist
Total Full Time Equivalents

0.30 0.10

0.60 0.20

0.00 0.30

1.00 2.50

0.40 0.20

0.90 0.00

0.10 0.20

0.10 1.90

0.40 0.20

0.90 0.00

0.10 0.20

0.10 1.90

0.40 0.20

0.90 0.00

0.10 0.20

0.10 1.90

Page 26 ends

Council Meeting Agenda May 18, 2023
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
City Manager Roundtables
Community Meetings
City Council Agenda
City Council Regular Meetings
Public Hearing Items
Consent Calendar Items
General Business Items
Closed Session Items
City Council Special Meetings
Housing Authority Agenda
Regular Meetings
Consent Calendar Items
General Business Items
Closed Session Items
Special Meetings
CA Legislation Tracked
Support/Opposition Letters Sent
12 1
9 6
91 16
16 9
2 9
2 1
2 20
9 5
12 15
90 45
15 15
4 10
10 6
6 10
10 5
12 15
90 45
15 15
4 10
10 6
6 15
10 5
12 15
90 45
15 15
4 10
10 6
6 10

Page 26176 ends

Council Meeting Agenda May 18, 2023
City Manager Program Budget
Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail A..ro•riation %ch..° Detail A.•ro.riation %ch..e

GENERAL FUND
1012101 511000 Regular Empbyees (1.90 FTE)
1012101 521100 Retirement - Empbyer
1012101 522000 RCA & Medicare
249,586 290,137
30,859 48,622
17,337 17,687
1012101 523000 Group Insurance 39,381 34,332
1012101 524000 OPEB Benefit 75,693 87,041
1012101 525100 Retirement 401A 11,966 15,894
1012101 526000 Vehicle/Cell Allowance 1,099 4,255
1012101 526100 Employee FICA Benefit 13,017 13,480
1012101 526200 HRA Medical Benefit 3500 1,824
Total Salary and Benefits 442,438 513,272
1012101 531000 Professional Services 36,000 57,400
Joe A Gonsalves & Son Lobbyist Services 42,000
Other Professional Services 20,000
1012101 553000 Postage 28 205
1012101 555000 Professional Development 41,857 71,425
ICMA - Annual Conference (3) 12,000
League of CA (ties - Annual Conference 7,500
League of CA Cities New Mayor/Council Members Academy 2,500 League of CA Cities -Leaders Summit 5,000
League of CA Cities - City Manager's Conference 10,000
League of CA Cities- Policy Committeew/Board Meetings 2,000 (XX'A Annual Municipal Seminar 3,600
rrrA Legislative Tour 12,500
C C8 Fall Educational Summit 2,000
CCCA City Manager's Summit 300
League of CA Cities- Rverside County Division Meetings 1,200 Executive Team Strategic Planning 5,000
CM Department Strategic Planning 2,000
Educational Reimbursements 27,000
Miscellaneous 6,000
MMASC(4 Events) 5,000
1012101 557000 Membership & Dues
IQMA (3)
CCMF (2)
MMASC (3)
IW Fbt ary
Other Memberships & Dues
1012101 559000 Miscellaneous Charges
Indian Wells Charitable Events
Other charges
1012101 561000 Office Expense
1012101 562000 Reference Materials
1012101 591600 Indirect Costs
4,260 8,925
4,249 5,125
1,632
0 28,188
2,575
225
21,702
4,200
1,500
400
300
1,000
10,250
5,500

TOTAL GENERAL FUND
Total City Manager Program
558.652 680.854
558,652 680,854
302,226
50,648
18,424
35,762
90,668
16,556
4,255
14,042
1,824
534,405
62,000
300
103,600
7,400
15,750
2,575
225
18,208
744,463
744,463

4.2%

0.0%

4.2%

0.0%
312,156 3.3%
52,323 3.3%
18,863 2.4%
37,014 3.5%
93,647 3.3%
16,804 1.5%
4,432 4.2%
14,337 2.1%
1,900 4.2%

4.1%

8.0%

46.3%

45.0%
43,050
20,500
12,300
7,688
2,563
5,125
10,250
2,050
3,690
12,813
2,050
308
1,230
5,125
2,050
27,675
6,150
5,125
551,476 3.2%
63,550 2.5%
308 2.5%
106,190 2.5%
-17.1% 7,585 2 5%
4,305
1,538
410
308
1,025
207.3% 16,144 2.5%
10,506
5,638
2,639 2.5%
231 2.5%
18,833 3.4%

9.3 % 766,955 3.0 %

9.3% 766 955 3.0%

Page 2627 ends

Council Meeting Agenda May 18, 2023
Economic Development
Program

Page 263 of 447 ends

Council Meeting Agenda May 18, 2023
Economic Development Program
The Economic Development Division is focused on growing and sustaining Indian Wells' local economy. Supporting the local businesses who contribute to the workforce and the city's General Fund is essential; a strong economy provides resources to fund services residents need to have a good quality of life. Overseen by the Deputy Qty Manager, the Division looks to invest in economic development to ensure that Indian Wells' businesses are successful, and that the city continues to be a draw for future businesses, residents, and tourists alike. For these reasons, the Economic Development Division works in close partnership with the Community Development Department as well as the city's Tourism Division.

Initiatives
• Work with private property owners to advance development opportunities that benefit the City's long-term financial picture
• Research funding mechanisms to assist the Qty with ongoing development and infrastructure opportunities
• Engage with local and regional partners to foster a business and developer -friendly community
Program Staffing Allocation
Full Time Equivalents
FY2021 / 22 FY2022/ 23 FY2023/ 24 FY2024/25
City Manager
Deputy City Manager
Management Analyst II
Senior Management Analyst

0.10 0.05

0.30 0.00

0.10 0.05

0.00 0.20

0.10 0.05

0.00 0.20

0.10 0.05

0.00 0.20
Total Full Time Equivalents

0.45 0.35

0.35 0.35
Workload Activity Measures
There are no Workload Activity Measures designated for this program

Page 2648 ends

Council Meeting Agenda May 18, 2023
Economic Development Program Budget
• 1 1. 11 •-
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
A . 1... .. •. 1. 1 .1 . - l.. •. .I 1. .. .

GENERAL FUND
1012401 511000 Regular Employees (0.35 FTE)
1012401 521100 Retirement - Employer
1012401 522000 FICA
1012401 523000 Group Insurance
1012401 524000 OPEB Benefit
1012401 525100 Retirement 401A
1012401 526000 Vehicle/Cell Allowance
63,583 60,532
7,095 7,722
4,056 3,448
9,239 8,221
17,717 18,160
3,493 3,763
84 921
1012401 526100 Employee FICA Benefit 2,764 2,580
1012401 526200 HRA Medical Benefit 450 350
Total Salary and Benefits
1012401 531000 Professional Services
GCVCC Business Efforts
Feasibility Studies
Miscellaneous Services
1012401 551200 Sponsorships
108,480 105,697
24,296 157,125
0 0
17,500
50,000
60,500
CV EP 10,000
1012401 555000 Professional Development
CVEP Economic Summit
CalED Conference (3)
ICSC Day Conferences
ISCS ReCON (5)
CalED Econ101 Certification
1012401 557000 Membership & Dues
CalED
ICSC
Indian Wells Chamber of Commerce
Greater CV Chamber
1012401 591600 Indirect Costs
8,655 15,075
16,335 15,825
5,733
3,906
3,000
4,100
2,050
10,250
3,000
700
310
850
710

TOTAL GENERAL FUND
63,499 297,628
Total Economic Development
163,499
297.628
62,104
7,950
3,577
8,452
18,631
3,803
921
2,676
350
108,464
128,000
10,000
22,400
2,570
3,354
274,788
274 78A

2.6%

3.0%

3.7%

2.8%

2.6%

1.1%

0.0%

3.7%

0.0%

2.6%
-18.5%
17,938
51,250
62,013
100.0%
10,250

48.6%
3,075
4,203
2,101
10,506
3,075
-83.8%
718
318
871
728
-14.1%
-7.7%

7.7%
64,150
8,228
3,653
8,748
19,245
3,854
921
2,723
350
111,872
131,200
10,250
22,960
1,917
3,469
281,668
751 AAR

3.3%

3.5%

2.1%

3.5%

3.3%

1.3%

0.0%

1.8%

0.0%

3.1%

2.5%

2.5%
-25.4%

3.4%

2.5 %

Page 26579 ends

Council Meeting Agenda May 18, 2023
Legal Services
Program

Page 266 of 447 ends

Council Meeting Agenda May 18, 2023
Legal Services Program
Legal services are provided through the City Manager's Department under contract with Best Best & Krieger. As City Attorney, Todd Leishman is the lead attorney responsible for Indian Wells. Best Best & Krieger is a full -service law firm with a team of highly qualified attorneys with specialized knowledge and expertise, covering a broad range of governmental affairs and legal issues.

The City Attorney advises the City Council, the City Manager, City department heads and City staff, the Successor to the Redevelopment Agency (RDA), the Planning Commission, and the Fire Access Maintenance District (FAMD) on a variety of legal matters including the legal implications of any action, inaction, or decision. The City Attorney provides advice concerning the Brown Act and Political Reform Act; provides land use, zoning, and environmental compliance advice; prepares, reviews, and examines contracts, and other legal documents, and represents the City in litigation, as needed.

The Qty Attorney assists in legislative matters for the City including research, review, and preparation of proposed ordinances, resolutions, policies, and other documents. The City Attorney studies, interprets, and applies case law and legislation to recommend changes to the Municipal Code or the Policies and Procedures Manual to meet legal requirements; and ensures that the City Council and Qty Manager are informed on legal matters affecting the City.

Legal Services for code enforcement are included in the Code Enforcement Program. Legal Services for personnel issues are included in the Human Resources Program. Separately, Best Best & Krieger serves as Counsel to the Indian Wells Housing Authority.

Initiatives
• Advise the Qty Council, City Manager, and City Departments on litigation involving the City of Indian Wells.
• Assists the City Manager and Community Development Department in the drafting of development agreements for future economic development projects in the community. • Provides training to elected and appointed officials and Qty employees as required by State law.
• Provide guidance to the City and Housing Authority on property and entitlement actions on future developments.
• Reviews and recommends changes to the City's Municipal Code to remain compliant with changes in State law.

Page 2675 ends

Council Meeting Agenda May 18, 2023
Program Staffing Allocations
Full Time Equivalents
FY2021/22 FY2022/23 FY2023/24 FY2024/25
City Clerk
Office Assistant
Total Full Time Equivalents

0.45 0.00

0.45 0.50

0.90 1.40

0.50 0.90

1.40 0.50

0.90 1.40
Legal Services Program Budget
Account Number
FY2021/22
Year End
Actual
FY2022/ 23
Year End
Estimate
FY2023/24
Budget
Detail
FY2023/ 24
Projected
Appropriation %change
FY2024/25
Budget
Detail
FY2024/ 25
Projected
Appropriation % change

GENERAL FUND
1013101 511000
1013101 521100
1013101 522000
1013101 523000
1013101 524000
1013101 525100
1013101 526000
1013101 526100
1013101 0526200
Regular Employees (0.25 FTE)
Fbtirement - Employer
RCA
Group Insurance
OPEB Benefit
Retirement 401A
Vehicle/Cell Allowance
Employee RCA Benefit
HRA Medical Benefit
Total Salary and Benefits
1013101 531000 Professional Services
Attorney Services (General Retainer)
Oslo & Thomas
1013101 591600 Indirect Costs
9,770
426
209
569
3,313
72 288
575
100
32,260
5,251
2,469
6,707
9,674
801
935
2,000
250
15,322
285,677
956
60,347
302,625
868
295,610
25,625

TOTAL GENERAL FUND
Total Legal Services Program
301,954
301 ,954
363.840
363,840
33,417
5,427
2,556
6,948
10,025
835
935
2,072
250
62,465
321,235
2,396
386,096
386,096

3.6%

3.4%

3.5%

3.6%

4.2%

0.0%

3.6%

0.0%

3.5%

6.1%
303,000
26,266
176.0

6.1 6.1%
34,543
5,617
2,643
7,191
10,363
864
935
2,142
250
64,548
329,266
2,478
396,292
396,292

3.4%

3.5%

3.4%

3.5%

3.4%

3.5%

0.0%

3.4%

0.0%

3.3%

2.5 3.4%

2.6 2.6%

Page 268 ends

Council Meeting Agenda May 18, 2023
City Clerk
Program

Page 269 of 447 ends

Council Meeting Agenda May 18, 2023
City Clerk Program
The City Clerk's Office provides a variety of professional and administrative duties supporting the City Council, Housing Authority (the "Authority") and the Successor Agency to the Indian Wells Redevelopment Agency in accordance with the Public Records Act, Political Reform Act, Brown Act, and Elections Code. Under the purview of the City Manager's Department, the City Clerk's Office is responsible for maintaining the Oty Municipal Code; Contract Management; Records Management; legal noticing; administering municipal elections; and serving as the filing officer for campaign statements, Statements of Economic Interests, and other Fair Political Practices Commission (FPPC) required disclosures.

Other duties include responding to public records information requests and administrating the annual resident member appointments to various committees.

Initiatives
• Coordinate municipal elections within legal guidelines. • Manage maintenance of city records by archiving and digitizing documents into a centralized Records Management Program.
• Prepare, maintain, and preserve an accurate record and legislative history of City proceedings (e.g., minutes, resolutions/ordinances, contracts/agreements, leases/deeds)
• Provide access to information to support open and transparent City government.

Program Staffing Allocations
Full Time Equivalents
FY2021 / 22 FY2022/ 23 FY2023/ 24 FY2024/ 25
City Clerk
Office Assistant
Total Full Time Equivalents

0.45 0.00

0.45 0.50

0.90 1 .40

0.50 0.90

1.40 0.50

0.90 1.40

Page 27 ends

Council Meeting Agenda May 18, 2023
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
Resolutions
Ordinances
Housing Resolutions
Contracts Processed
FPPC Filings
Public Records Requests
Legal Notices
Application -Committee Vacancy
Elections
# of Council Candidates
# of Ballot Measures
# of FPPC Campaign Filings
42 12
1 98
62 128
27 64
0 0
0 10
45 10
2 90
65 150
30 50
1 7
1 50
45 10
2 90
65 150
30 50
1 5
1 50
45 10
2 90
65 150
30 50
1 5
1 50

Page 27183 ends

Council Meeting Agenda May 18, 2023
City Clerk Program Budget
Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected y,
Actual Estimate Detail A..ro.riation %chan•e Detail A..ro.riation chan'e

GENERAL FUND
1012701 511000 Regular Employees (1.40 FTE)
1012701 521100 Retirement - Employer
1012701 522000 RCA
1012701 523000 Group Insurance
1012701 524000 OPEB Benefit
62,901 121,924
14,640 20,140
8,420 9,333
23,130 26,945
14,908 36,444
1012701 525100 Retirement 401A 2,575 3,049
1012701 526000 Vehicle/Cell Allowance 1,295 1,870
1012701 526100 Employee FICA Benefit 9,038 7,566
1012701 526200 HRA Medical Benefit 450 1,400
Total Salary and Benefits 137,357 228,671
1012701 531000 Professional Services 22,347 22,241
Laserfiche Meeting/Video Management 24,500
1012701 533000 Other Contracted Services 19,421 17,280
Receptionist Temp Services 3,500
Muni Code Codification 5,000
Digital Contract Processing 3,500
Annual Record Retention Services 300
Miscellanous Services 5,000
1012701 551001 Legal Publications & Recording 4,021 3,588 Legal Pu blicat ions/ %cord ings 5,000
1012701 553000 Postage & Delivery 85 205
1012701 555000 Professional Development 2,695 6,150
California Clerk Association Conference 2,000
ICMA- Annual Conference (1) 4,000
IIMC International Conference 2,500
League of Cities -C Legislative Committee Member 2,000
1012701 557000 Membership & Dues 390 461
CA Clerk Association (1) 200
IIMC(1) 190
RNA (1) 200
MMASC (1) 90
1012701 559100 Elections
1012701 561000 Office Expense
Legislation Paper/Binders/Miscellaneous
1012701 591600 Indirect Costs
388 18,150
395 3,075
12,900
3,906

TOTAL GENERAL FUND
Total City Clerk Pro ram
199,998 303,727
199,998 303,727
126,413
20,904
9,671
27,974
37,924
3,160
1,870
7,838
1,400
237,154
24,500
17,300
5,000
200
10,500
680
16,000
3,500
13,416
328,250
328,250

3.7%

3.8%

3.6%

3.8%

4.1%

3.6%

0.0%

3.6%

0.0%

3.7%

10.2%
25,113

0.1%
3,588
5,125
3,588
308
5,125

39.4%
-2.4%

70.7%
2,050
4,100
2,563
2,050

47.5%
205
195
205
92 -11.8%

13.8%
243.5%

8.1%

8.1 %
130,750
21,636
10,002
28,953
39,225
3,269
1,870
8,106
1,400
245,211
25,113
17,733
5,125
205
8,713
697
16,400
3,588
13,877
336,660
336.660

3.4%

3.5%

3.4%

3.5%

3.4%

0.0%

3.4%

0.0%

3.4%

2.5%

2.5%
-17.0%

2.5%

3.4%

2.6%

2.6 %

Page 27234 ends

Council Meeting Agenda May 18, 2023
Human Resources
Program

Page 273 of 447 ends

Council Meeting Agenda May 18, 2023
Human Resources Program
The Human Resource Program supports a work environment that fosters staff development, creative problem solving and collaboration. The program is an administrative service function of the City Manager's Department responsible for four components:

Administer Total Compensation Package; this includes salary and benefits administration through oversight of the CaIPERS defined benefit retirement program, CaIPERS employee health plans, dental and vision plans, life insurance package, long and short-term disability plans, and an Employee Assistance Program aimed at providing counseling and treatment if needed.

Compliance; this includes ensuring the City stays up to date with ever-changing state and federal labor laws, reviewing and maintaining accurate employment records, and compliance with occupational safety regulations.

Employee Engagement; this includes providing career and staff development through training, career opportunity development, employee recognition, performance evaluation, and improvement in City operations through wellness.

Labor Relations; this includes MOU negotiations with the City of Indian Wells Employees Association, handling labor disputes or grievances, and maintaining strong lines of communications with the Association's Officers.

From time to time, the Program also oversees recruitment and selection of new hires, the onboarding process, disciplinary matters where necessary, and employee separation.

Initiatives
• Provide training and development opportunities for staff • Participate in regional training opportunities and stay abreast of regional labor negotiations, compensation packages offered, and employment trends • Develop strategies to lower long-term employee costs while maintaining a strong compensation package to ensure employee retention and attraction of talent Program Staffing Allocations
Full Time Equivalents
FY2021 / 22 FY2022/ 23 FY2023/ 24 FY2024/ 25
Deputy City Manager
Management Analyst II
Senior Executive Assistant

0.10 0.00

0.30 0.15

0.20 0.00

0.15 0.20

0.00 0.15

0.20 0.00
Total Full Time Equivalents

0.40 0.35

0.35 0.35

Page 2743 ends

Council Meeting Agenda May 18, 2023
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
Personnel
Recruitments
Retirements
Training
Internal Staff Training
Regional Training*
6 0
1 15
6 2
6 15
1 0
4 15
1 0
5 15
* Regional Staff Training is typically provided by the Li ebert Cassidy Whitmore Consorti um and ICMA's Coaching Webinar Series

Page 275 ends

Council Meeting Agenda May 18, 2023
Human Resources Program Budget
Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail A..ro.riation %chame Detail A..ro.riation %clan'',

GENERAL FUND
1012501 511000 Fegular Employees (0.35 FfE)
1012501 512001 Part Time Employees
1012501 521100 Retirement - Employer
1012501 522000 FICA
1012501 523000 Group Insurance
1012501 524000 OPEB Benefit
1012501 525100 F�tirement 401A
1012501 526000 Vehicle/Cell Allowance
1012501 526100 Employee FICA Benefit
1012501 526200 HRA Medical Benefit
47,997 50,892
0 12,000
8,254 8;462
4,511 4,260
8,672 6,265
13,802 15,268
1,426 1,273
29 561
2,906 2,633
400 350
Total Salary and Benefits 87,997 101,964
1012501 531000 Professional Services
Legal Services
Backgrounds, physicals
1012501 551002 FFcruitment
20,917 47,150
6,995 5,125
47,000
1,350
1012501 555000 Professional Development 5,069 53,575
Ca1PELRA Conference (2) 6,400
Liebert Cassidy Whitmore Conference (2) 8,000
CaIPERS Education Forum (2) 10,500
Otywide Staff Training 11,275
Miscellaneous Training 25,000
1012501 557000 Membership & Dues
Liebert, Cassidy Whitmore Consortium (1)
CaIPELRA (1)
1012501 559000 Miscellaneous Charges
Employee Appreciation Dinner
Employee Awards
Birthday Event (12)
Employee Luncheons
1012501 561000 Office Expense
1012501 591600 Indirect Costs
6,275 6,775
15,583 14,250
167
4,300
525
3,472
6,500
1,250
11,000
3,900
3,075
5,500
TOTAL GENERAL FUND 147,304 232,836
Total Human Resources Program
147,304 232,836
52,466
12,000
8,724
4,392
6,459
15,740
1,312
561
2,714
350
104,718
48,350
5,250
61,175
7,750
23,475
525
3,354
254,597
254.597

3.1%

0.0%

3.1%

0.0%

3.1%

0.0%

2.7%

2.5%
48,176
1,384

2.4%

14.2%
6,560
8,200
10,764
11,557
25,625

14.4%
6,664
1,281

64.7%
11,276
3,999
3,153
5,638

0.0%
-3.4%

9.3%

9.3%
54,248
12,000
9,025
4,465
6,685
16,274
1,356
561
2,760
350
107,724
49,560
5,382
62,705
7,945
24,065
540
3,469
261,390
261,390

3.4%

0.0%

3.5%

1.7%

3.5%

3.4%

0.0%

1.7%

0.0%

2.9 %

2.5%

2.9%

3.4%

2.7 %

2.7%

Page 2767 ends

Council Meeting Agenda May 18, 2023
Community Services
Program

Page 277 of 447 ends

Council Meeting Agenda May 18, 2023
Community Services Program
The Community Services program is responsible for public information and the brand position of the City of Indian Wells under the guidance of the City Managers Department. Included in Community Services is the facilitation of city communications, city mailings, Indian Wells Television (IVVTV), public relations, media relations, interviews, City Council public appearances or speeches, and implementing the City's Communication Ran. In addition, the Community Services Program oversees the management of the City website, designing and executing all edits through a contract with a Content Management System (CMS) which allows for edits to be made internally. All databases are maintained in this manner and all E -Blasts and sent out internally.

Initiatives
• Maintaining the website and Content Management System (CMS) • Continue to enhance Special Communication Programs (i.e. social media) • Continue to implement staff training geared toward enhanced public communication and engagement
• Manage communication contracts to ensure quality service delivery Program Staffing Allocation
Full Time Equivalents
FY2021 / 22 FY2022/ 23 FY2023/ 24 FY2024/ 25
Deputy City Manager
Management Analyst
Senior Management Analyst

0.05 0.50

0.00 0.05

0.00 0.30

0.05 0.30

0.30 0.05

0.30 0.30
Total Full Time Equivalents

0.55 0.35

0.65 0.65

Page 27 ends

Council Meeting Agenda May 18, 2023
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
Resident E-mail Database
"Contact Us" Communication
Press Releases/E-Blasts to Media
Media Interview Requets
City Communication
Newsletters
Mailers
E -Blasts
Average Click Rate %*
Average Open Rate %*
Surveys
Resident Facebook Impressions
Resident Facebook Engagements
Resident Facebook Average Daily Reach
Resident Twitter Impressions
Resident Twitter Engagements
Nixel
City following on NextDoor
6,230
161
13 12
7,100
160
15 15
7,200
160
16 15
7,300
160
16 15
4 4 4 4
6 5 2 2
369 360 360 360
7 7 8 9
50 52 54 56
3 2 - 1
232,394 235,000 240,000 245,000
17,918 19,000 20,000 21,000
237 240 250 260
43,720 50,000 55,000 60,000
1,034 1,200 1,300 1,400
3,330 3,500 3,600 3,700
3,132 3,350 3,550 3,750

Page 27939 ends

Council Meeting Agenda May 18, 2023
Community Services Program Budget
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
. i.. .. . .. . , . ,. _.. .. . ..

GENERAL FUND
1012702 511000 Regular Employees (0.65 FTE)
1012702 521100 Retirement - Empbyer
1012702 522000 FICA
1012702 523000 Goup Insurance
1012702 524000 OPEB Benefit
1012702 525100 Retirement 401A
1012702 526000 Vehicle/Cell Allowance
1012702 526100 Employee FICA Benefit
1012702 526200 HRA Medical Benefit
Total Salary and Benefits
1012702 531002 Community Engagement
Communications 8, Creative Design
Website
Website Compliance
Notification Services
Engagement Tools
1012702 551000 Advertising & Promotions
Palm Springs Life Annual City Guide
Palm Springs Lite Annual Visitor Guide
1012702 553000 Postage & Delivery
1012702 554000 Printing
1012702 555000 Professional Devebpment
1012702 561000 Office Expense
1012702 591600 Indirect Costs
63,643 45,644
8,800 7,661
5,075 3,318
16,657 11,984
17,865 13,705
1,565 1,141
15 421
4,241 2,658
550 350
118,409 86,882
146,989 257,325
8,765 8,800
9,011 15,000
0 0
637 2,500
168 1,000
5,255 4,774
200,000
7,920
6,900
4,900
4,400
4,000
4,800

TOTAL GENERAL FUND
Total Community Services Program
289.235 376.281
289.235 376.281
74,734
12,565
5,537
19,047
22,420
1,868
655
4,454
650
141,930
224,120
8,800
15,000
10,000
3,000
1,000
6,229
410,079
410.079

63.7%

64.0%

66.9%

58.9%

63.6%

63.7%

55.6%

67.6%

85.7%

63.4%
-12.9%
205,001
8,118
7,073
5,023
4,510

0.0%
4,000
4,800

0.0%
100.0%

20.0%

0.0%

30.5%

9.0%

9.0%
77,341
13,005
5,716
19,714
23,202
1,934
655
4,594
650
146,811
229,724
8,800
15,000
10,250
3,000
1,000
6,443
421,027
421.027

3.5%

3.2%

3.5%

0.0%

3.1%

0.0%

3.4%

2.5%

0.0%

2.5%

0.0%

3.4%

2.7%

Page 280 ends

Council Meeting Agenda May 18, 2023
Resident Amenities
Program

Page 281 of 447 ends

Council Meeting Agenda May 18, 2023
Resident Amenities Program
The Resident Amenities Program provides residents opportunities to participate in community activities and events to engage the residents and build civic pride. The City programs include social and celebratory events such as Veterans and Memorial Day, Wildlights, Desert Town Hall, parties, and socials. The Community Services Department oversees a committee of five (5) residents and one (1) City Council member. This committee creates events, outings, and educational opportunities to engage a wide variety of residents with the goal to bond the community together.

Initiatives
• Continue to empower the Community Activities Committee with authority to design and enhance budgeted resident events
• Research a variety of activities and educational opportunities • Work with partners like Desert Recreation District and IWGR to bring more "entertainment and recreation" that the community can participate in • Look to committee to initiate other cost -neutral events and amenities • Conduct periodical resident surveys to help guide programs Program Staffing Allocation
Full Time Equivalents
FY2021 / 22 FY2022/ 23 FY2023/24 FY2024/ 25
Deputy City Manager
Senior Executive Assistant
Management Analyst
Senior Management Analyst

0.05 0.00

0.30 0.00

0.05 0.05

0.00 0.30

0.05 0.05

0.30 0.30

0.05 0.05

0.30 0.30
Total Full Time Equivalents

0.35 0.40

0.70 0.70

Page 2821 ends

Council Meeting Agenda May 18, 2023
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
Wildlights Ticket Distribution
Sponsorships Executed
Tennis Ticket Distribution
DTH Ticket Distribution
Arts Festival Ticket Distribution
Hockey Tickets Distribution
City Events
Number of Resident Events
Total Attendance
Shred Events
Number of Residents
Amount in tons
400
10 10,056
104
500
8 800
400

8.8 500
11 5,028
90 0
600
16 1,900
420

9.0 500
10 5,157
90 500
600
16 1,900
420

9.0 500
10 5,622
90 500
600
16 1,900
430

9.2

Page 2832 ends

Council Meeting Agenda May 18, 2023
Resident Amenities Program Budget
Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail A..ro.riation %chan.e Detail A..ro.riation %chan.e

GENERAL FUND
1012703 511000 Regular Employees (0.70 FTE)
1012703 521100 Retirement - Empbyer
1012703 522000 RCA
1012703 523000 Group Insurance
1012703 524000 OPEB Benefit
1012703 525100 Retirement 401A
1012703 526000 Vehicle/Cell Allowance
1012703 526100 Empbyee FICA Benefit
1012703 526200 HRA Medical Benefit
Total Salary and Benefits
1012703 551100 Resident Amenities
IWGR Food & Beverage Resident Discount
IWGR Merchandise Resident Discount
IWGR Golf Discount
Veterans/Memorial Day Ceremonies
Indian Wells Film Festival
Author Speaking Series
End of Season Party
Welcome Back Party
W ild lig ht s Tickets
Other Events
1012703 551200 Sponsorships
Desert Forum / Desert Town Hall
Joslyn Senior Center - Operating
Joslyn Senior Center - Facility Improvements
Modernism
Palm Desert 4th of July
BNP Paribas Deliverables

IRONMAN
Miscellaneous Sponsorships
1012703 591600 Indirect Costs
41,885 50,574
5,796 8,495
3,298 3,695
10,476 12,434
11,727 15,170
1,029 1,260
15 421
2,736 2,960
350 400
77,310 95,409
2,390,072 2,401,000
302,194 281,500
3,344 3,038
40,000
30,000
2,200,000
25,000
15,000
5,000
32,000
32,000
6,000
20,000
30,750
15,000
25,000
5,000
2,500
25,000
30,000
50,000

TOTAL GENERAL FUND
2,772,920 2,780,947
Total Resident Amenities Program
2,772,920 2,780,947
80,099
13,471
5,948
19,590
24,030
2,002
655
4,786
700
151,281
2,405,000
183,250
6,708
2,746,239

2.746.239

58.4%

58.6%

61.0%

57.6%

58.4%

58.9%

55.6%

61.7%

75.0%

58.6%

0.2%
50,000
35,000
2,325,000
25,750
15,450
5,150
32,960
32,960
6,180
20,600
-34.9%
31,519
15,375
25,000
5,125
2,563
25,625
30,750
51,250
120.8%
-1.2%
2%
82,887
13,941
6,140
20,276
24,886
2,072
655
4,938
700
156,495
2,549,050
187,206
6,938
2,899,689
2,899,689

3.5%

3.2%

3.5%

3.6%

3.5%

0.0%

3.2%

0.0%

3.4%

6.0%
2 2%

3.4%

5.6%

Page 2849 ends

Council Meeting Agenda May 18, 2023
Community Assistance
Program

Page 285 of 447 ends

Council Meeting Agenda May 18, 2023
Community Assistance Program
The Community Assistance Program encompasses the City's Grants -in -Aids program. The budget is determined annually and approved during the budget process. The City Manager's Department manages this Program along with the application process and all applicants. The Program also oversees the 5 -person resident committee, which includes one (1) non -voting City Council member. The committee conducts a rigorous analysis of each application and makes recommendations to City Council for funding those applicants.

Initiatives
• Promote Grants in Aid program to reach higher number of eligible applicants Program Staffing Allocation
Full Time Equivalents
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Deputy City Manager
Sr. Executive Assistant
Senior Management Analyst
Senior Management Analyst
Management Analyst
Total Full Time Equivalents

0.10 0.10

0.00 0.10

0.00 0.30

0.05 0.05

0.10 0.10

0.00 0.30

0.05 0.05

0.10 0.10

0.10 0.40

0.05 0.05

0.10 0.10

0.10 0.40
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
Grant Requests
Applications
Organizations Funded
*
28 22
30 20
32 23
* Under Resolution 2017-04, the Grants -in -Aid Program was inactive for Fiscal Years 2020-21 and 2021-22 due to COVID's impact on the City's General Fund Surplus

Page 2864 ends

Council Meeting Agenda May 18, 2023
Community Assistance Program Budget
• . n \ .-r
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year Bid Year End Budget Projected Budget Projected
.I B. .i ..r..ri. ".. 0. . D- . il A.. .. , i.n .

GENERAL FUND
1012707 511000 Regular Employees (0.40 FTE)
1012707 521100 Retirement - Employer
1012707 522000 FICA
1012707 523000 Group Insurance
1012707 524000 OPEB Benefit
1012707 525100 Retirement 401A
1012707 526000 Vehicle/Cell Allowance
1012707 526100 Employee FICA Benefit
1012707 526200 HRA Medical Benefit
Total Salary and Benefits
1012707 592000 Community Assistance Programs
Grants in Aid
CVAG Homelessness
Oty Council Contributions
Gerald Ford School
Alan Seman's Bus Pass Program
1012707 591600 Indirect Costs
37,616 37,205
5,176 5,312
3,062 2,674
6,461 7,563
10,566 11,185
1,004 940
29 265
2,108 2,140
300 300
66,323 67,584
227,000 1,016,000
2,867 2,604
160,000
100,000
40,000
10,000
3,000

TOTAL GENERAL FUND
Total Community Assistance Program
296 190 1 086.188
296,190 1,086,188
47,843
7,023
3,480
10,079
14,353
1,196
343
2,787
400
87,504
313,000
3,833
404,337
404.337

28.6%

32.2%

30.1%

33.3%

28.3%

27.2%

29.4%

30.2%

33.3%

29.5%
-69.2%
160,000
100,000
40,000
10,000
3,000

47.2%
-62.8%

62.8 %
49,499
7,269
3,586
10,432
14,850
1,237
343
2,868
400
90,484
313,000
3,965
407,449
407,449

3.5%

3.0%

3.5%

3.4%

0.0%

2.9%

0.0%

3.4%

0.0%

3.4%

0.8 %
0 8%

Page 287 ends

Council Meeting Agenda May 18, 2023
Tourism
Program

Page 288 of 447 ends

Council Meeting Agenda May 18, 2023
Tourism Program
The Tourism Program strategically supports the resort partners to influence growth in TOT by providing a strong brand platform, creating tourism (and group) demand for the product, building brand awareness and strategically leveraging Indian Wells. The City works closely with the resort partners to develop and execute brand and marketing strategies to influence both group and leisure markets, collaborate with the Greater Palm Springs Convention and Visitor Bureau (CVB), the Indian Wells Golf Resort, and the Indian Wells Tennis Garden. The Tourism program is managed by the City Manager Department with guidance from the Marketing Committee which consists of General Managers, Directors of Sales and two City Council members.

Initiatives
• Leverage the CVB partnership to strengthen the City's Tourism brand and increase awareness of Indian Wells as a world class destination among both leisure and group markets
o Leisure - leisure marketing efforts will continue to focus on drive market travelers by highlighting activities of golf and tennis. Both are gaining in popularity as travelers continue to seek outdoor activities, and both are strengths for Indian Wells.

Golf and Weddings will continue to be a target market given the strong demand.

Indian Wells is well positioned to capture a large share of the market given the variety of world class golf and wedding venues it offers.

Additional opportunities for leisure marketing will be continuously assessed. o Group - However, as planners seek locations for future meetings, staying engaged and generating interest in Indian Wells is important. The release of vaccines is creating optimism among meeting planners and the recently added flights to Palm Springs International Airport are making the destination all the more accessible. Projections currently show a three-year timeframe for group demand.

Group marketing efforts are expected to build with a variety of activities such as in -person FAMs, newsletters, enhanced partnerships with CVENT (the largest meeting planner sourcing platform) and trade publications.

Page 2896 ends

Council Meeting Agenda May 18, 2023
Program Staffing Allocation
Full Time Equivalents
FY2021 / 22 FY2022/ 23 FY2023/ 24 FY2024/ 25
Deputy City Manager
Senior Management Analyst
Management Analyst

0.05 0.00

0.20 0.05

0.30 0.00

0.05 0.30

0.30 0.05

0.30 0.30
Total Full Time Equivalents

0.25 0.35

0.65 0.65
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
Social Media
Facebook Followers
Facebook Impressions
I nstagram Followers
I nstagram Impressions
Linkedin Followers
Linkedin Impressions
Leisure
Wedding Leads
Golf Marketing Impressions
New Blogs
Group
Direct Mail to Meeting Planners
Meeting Planner Newsletter
Meeting Planner Event
City Incentives
City Incentive Room Nights
City Incentive TOT (ROI)
21,210 21,210 24,000 26,000
1,294,782 1,500,000 1,600,000 1,700,000
2,789 4,000 4,500 5,000
311,231 500,000 700,000 800,000
168 200 250 275
73,078 200,000 225,000 250,000
253 300 325 325
1,263,876 1,275,000 1,300,000 1,300,000
4 4 6 6
100
1 1
15 7,500
$ 200,000
100
1 1
17 7,500
$ 200,000
100
4 1
19 8,000
$ 250,000
100
4 1
21 8,500
$ 300,000

Page 29 ends

Council Meeting Agenda May 18, 2023
Tourism Program Budget
Account Number
FY2021/22
Year End
Actual
FY2022/ 23
Year End
Estimate
FY2023/ 24
Budget
Detail
FY2023/24 FY2024/25 FY2024/25
Projected Budget Projected
A..ro.riation %chan•e Detail A..ro.riation %chap.°

GENERAL FUND
1012709 511000
1012709 521100
1012709 522000
1012709 523000
1012709 524000
1012709 525100
1012709 526000
1012709 526100
Regular Employees (0.65 FTE)
Retirement - Empbyer
FICA
Group Insurance
OPEB Benefit
Retirement 401A
Vehicle/Cell Allowance
Employee RCA Benefit
1012709 526200 HRA Medical Benefit
Total Salary and Benefits
1012709 531000 Professional Services
VGPS
1012709 551003 Advertising & Promotion
Tennis Marketing
Video Assest
Co-Ops
Wedding Wire
Digital Ads
Social Media
CVENT
(1stomer Analysis
Public Relations
1012709 552001 Group Incentive
Familiarization Tours
Group Incentives
Restaurant Week
Events

IRONMAN
1012709 553000 Postage & Delivery
1012709 554000 Printing
Digital Collateral - Press Kits
1012709 555000 Professional Development
1012709 592500 Contributions
PSDRCVB (.014 of gross hotel sales/25%)
1012709 591600 Indirect Costs
31,054
4,303
2,414
7,389
8,658
762
15 2,003
250
45,730
7,675
3,320
11,990
13,720
1,140
421
2,660
350
56,847 87,006
179,543 193,750
150,069 639,285
193,451
0 0
2,578
296,627
2,867
170,000
10,000
5,000
15,000
291,428
2,170
197,000
25,000
25,000
40,000
3,000
35,000
37,000
24,000
25,000
20,000
50,500
50,000
3,500
66,000
105,000
15,000
285,714

TOTAL GENERAL FUND
Tot al Tourism Program
881,982 1,413,639
881 ,982 1,413,639
47,099
7,903
3,423
12,356
14,130
1,177
421
2,740
350
89,599
197,000
234,000
275,000
10,000
15,000
15,000
285,714
6,229
1,127,542
1,127,542

3.0%

3.1%

3.0%

3.2%

0.0%

3.0%

0.0%

3.0%

1.7%
201,925
-63.4%
25,625
25,625
41,000
3,075
35,875
37,925
24,600
25,625
20,500

61.8%
51,763
51,250
3,588
67,650
107,625

0.0%
200.0%

0.0%
-2.0%
297,142
187.1%
-20.2%

20.2 %
48,739
8,180
3,528
12,788
14,622
1,218
421
2,821
350
92,667
201,925
239,850
281,875
10,250
5,000
0 297,142
6,443
1 135,152
1,135,152

3.5%

3.1%

3.5%

0.0%

3.0%

0.0%

3.4%

2.5%

2.5%
-66.7%
-100.0%

4.0%

3.4%

0.7%

Page 29198 ends

Council Meeting Agenda May 18, 2023
Technology Services
Program

Page 292 of 447 ends

Council Meeting Agenda May 18, 2023
Technology Services Program
Under the Qty Manager Department, the Technology Services Program establishes strategies, policies, and procedures for effective implementation of citywide information and communication technologies. The program also provides electronic information and interactive services, wireless communications to the Qty and other governmental agencies through high quality systems and services as well as ensures the highest level of service to the public. The Technology Services Program is responsible for providing strategic direction, operational policies and standards, and for coordinating major citywide initiatives including technology management.

The program oversees all annual technical support and maintenance contracts for the Qty's equipment. The equipment and services that are purchased under this program include but are not limited to workstations; printers; servers; software; technical web assistance including Domain Name System (DNS) and Secure Sockets Layer (SSL) management; communications and messaging services; video and audio production and broadcasting equipment; Indian Wells Television (IWTV) content management; network equipment and administration; network engineering; computer maintenance and support.

The Technology Services Program is continually evaluating emerging technologies to ensure effective technical and fiscal management of the Qty's technology resources. These effective solutions ensure all Qty Departments are efficient and organized.

Initiatives
• Replace Qty Hall firewall and network switches
• Increase Qty Hall bandwidth for I WTV, voice, and data connections • Increase Qty Hall security through access control and new security panels Program Staffing Allocations
Full Time Equivalents
FY2021 / 22 FY2022/ 23 FY2023/ 24 FY2024/ 25
Information Technology Manager
Total Full Time Equivalents

0.95 0.95

0.951 0.95

0.95 0.95

Page 2939 ends

Council Meeting Agenda May 18, 2023
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
Meeting Recordings Produced
City Council Meetings
Housing Authority Meetings
Other Recorded Public Meetings
Web Page Visits
Total Website Page Views
City Video Page Visits
Technology Equipment Managed
Workstations & Notebooks
Servers
Vol P Phones
Phone Activity
Incoming Calls
Outgoing Calls
Email Traffic
Email Received
Spam Received
Malware & Phishing Received
Email Sent
Software Updates
Workstations
Servers
Malware Threats
Malware/Virus Items Mitigated
Malware/Virus Scans
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
12 3
8 63
28 48
4,871
12,629
2,161
15,700
20 4
10 17,599
2,615
65 29
55 18
4 8
18,000
2,800
68 28
55 18
5 8
19,000
2,900
68 28
55 29,070 27,000 25,000
8,200 7,500 7,200
410,200 425,000 425,000
39,050 45,000 45,000
12,400 13,000 13,000
52,520 54,000 54,000
4,600 4,400 4,200
12,000 12,500 12,500
2,200 2,300 2,400
16,000 16,500 17,000

Page 292 ends

Council Meeting Agenda May 18, 2023
Technology Services Program Budget
. I \ 11.'
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
u. �- _.. .. .� �- _.. .. . .. .

GENERAL FUND
1012706 511000 Regular Employees (0.95 FTE)
101270 521100 Retirement - Employer
189,928 192,164
25,376 28,495
1012706 522000 FICA & Medicare 11,152 10,860
1012706 523000 Group Insurance 30,059 33,407
1012706 524000 OPEB Benefit 56,163 57,649
1012706 525100 Retirement 401A 4,682 4,804
1012706 526000 Vehicle/Cell Allowance 21 1,222
1012706 526100 Employee FICA Benefit 8,145 8,075
1012706 526200 HRA Medical Benefit 950 912
Total Salary and Benefits 326,476 337,588
1012706 531000 Professional Services
Web Streaming Maintenance and Support
Backup Maintenance and Storage
FIrewall & Switch Maintenance
Domain Name Fbgist rat ions, SSL Certificates, DNS Security Workstation Management and Maintenance
1012706 541000 Office Equipment Maintenance
Office Equipment
1012706 552000 Communications
Conference, Fax, and SMS Services
1012706 552100 Communication Equipment
Communications Equipment
1012706 555000 Professional Devebpment
Professional Training
1012706 561000 Office Expense
Printer and Copier Cartridges
1012706 563000 Operating Materials
Software Licenses
Antivirus Software Support
1012706 591600 Indirect Costs
42,477 39,278
34 3,075
958 0
0 1,538
1,220 2,050
659 3,075
14,652 17,975
9,077 8,247
200,171 4.2%
29,682 4.2%
11,313 4.2%
34,799 4.2%
60,051 4.2%
5,004 4.2%
1,273 4.2%
8,411 4.2%
950 0.0%
MEMEM
206,329 3.1%
30,721 3.5%
MEMEM
11,403 0.8%
36,017 3.5%
-
61,899 3.1%
5,158 3.1%
-
1,273 0.0%
8,411 0.0%
950 0.0%
351,654 4.2% 362,161 3.0%
49,500 26.0% 50,750 2.5%
20,000 20,503
12,000 12,303
3,500 3,591
4,000 4,103
10,000 10,250
3,000
3,000
2,000
2,000
3,000
3,000 -2.4%
3,000
2,000 30.0%
2,000 -2.4%
3,000 -2.4%
40,000 122.5%
34,000 34,850
6,000 6,150
3075
2,050
2,050
3,075
3,075 2.5%.
3,075 2.5%
2,050 2.5%
2,050 2.5%
3,075 2.5%
41,000 2.5%
9,104 10.4% 9,416 3.4%

TOTAL GENERAL FUND

CAPITAL I M PROVEM ENT FUND
3162706 565000 Minor Equipment
Server Hardware Fbplacements
Workstation Hardware Replacement
Audio/Video Equipment
Network Hardware
C ybersecurity Solution
395,553 412,826
139,932 82,000
25,000
15,000
15,000
30,000
463,258 12.2%
85,000 3.7%
35,000
20,000
15,000
15,000
30,000
476,652 2.9%
115,000 35.3

TOTAL CAPITAL IMPROVEMENT FUND
139,932 82,000
85,000 3.7% 115,000 35.3%
Tot al Technology Services Program
535,485 494,826
548,258 10.8%
591,652 7.9%

Page 2951 ends

Council Meeting Agenda May 18, 2023
Building & Safety
Program

Page 296 of 447 ends

Council Meeting Agenda May 18, 2023
Building & Safety Program
The Building & Safety Program administers and enforces the California Building Code and all City ordinances regulating construction activity as a function of the Community Development Department. This program is responsible for issuance of building permits, collection of permit and inspection fees, conducting in-house and contract plan check review, and providing building site inspections. The Building & Safety Program also provides customers with interpretation of the California Building Code, and ensures processing through other outside agencies for review and permitting, such as the County Are and Health Departments, Coachella Valley Water District, utility providers, etc.

Initiatives
• Become more proactive investigating construction activity to ensure proper permits have been issued and to better inform contractors about the City's permitting and inspection requirements.
• Develop fully automated online permitting system to streamline application processing and facilitate digital plan check integration between Planning, Building and Public Works. • Implement an online inspection request and tracking process.

Program Staffing Allocation
Full Time Equivalents
FY2021/22
FY2022/ 23
FY2023/ 24
FY2024/ 25
Community Development Director
Building Inspector II/Code Enforcement
Building Technician II
Permit Technician II
Bldg & Code Enforcement Mgr
Permit Technician I
Senior Engineer
Administrative Assistant

0.15 0.65

0.65 0.00

0.80 0.25

0.10 0.00

0.25 0.70

0.75 0.00

0.70 0.30

0.00 0.30

0.25 0.70

0.75 0.00

0.70 0.30

0.00 0.30

0.25 0.70

0.75 0.00

0.70 0.30

0.00 0.30
Total Full Time Equivalents

2.60 3.00

3.00 3.00
Workload Activity Measures
FY2021/22
Actual
FY2022/ 23
Estimate
FY2023/ 24
Estimate
FY2024/ 25
Estimate
Permits Issued
Permit Valuation
Plan Checks
Inspections Performed
Average Daily Inspections
New Dwelling Units
1,236
$ 105,256,179
123
8,884
36 103
1,154
$ 137,424,084
112
7,246
30 77
1,154
$ 137,424,084
112
7,246
30 77
1,154
$ 137,424,084
112
7,246
30 77

Page 29 ends

Council Meeting Agenda May 18, 2023
Building & Safety Program Budget
Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail A..ro•riation %chan.e Detail A..ro.riation %chan•e

GENERAL FUND
1014201 511000 Regular Employees (3.00 FTE) 239,141 336,400 1014201 521100 Retirement - Employer 31,156 36,900
1014201 522000 FICA 19,030 24,950
1014201 523000 Group Insurance 45,467 73,650
1014201 524000 OPEB Benefit 80,280 100,920
1014201 525100 Itirement 401A 5,434 8,410
1014201 526000 Vehicle/Cell Allowance 44 2,531
1014201 526100 Employee FICA Benefit 15,107 20,050
1014201 526200 HRA Medical Benefit 2,600 3,000
Total Salary and Benefits
1014201 531000 Professional Services
On -going Plan Check Services
On -call Building Inspector Services (As needed basis)
CASPConsultation Services
Computer Software -Annual Subscription
Computer Software -Studio Prime Renewal
1014201 553000 Postage & Delivery
1014201 555000 Professional Development
Edu(ode Week (2)
ICCTraining/Certification (2)
CALBO Staff Training (3)
CALBO Webinars
CEU's
Education Feimbursement
438,258 606,811
211,494 253,371
0 513
12,931 13,991
250,000
0 0
242
646
6,500
770
7,800
140
1,300
1,300
1014201 557000 Membership & Dues 125 513
CALCASP Professional Membership 399
ICC Governmental Dues 290
CaliforniaAssociationof Code 100
California Building Officials 215
Access Toolkit 0
ICC Permit Tech Membership 25
1014201 561000 Office Expense
211 1,575
1014201 562000 Fnference Materials 707 2,525
State Laws 200
Int'I Code Council Inc. 700
Swimming Pool Spa/Hot Tub 100
Building Code Manuals (code update) 0
1014201 566000 Uniforms & Clothing
1014201 591600 Indirect Costs
693 1,333
24,366
22,570

TOTAL GENERAL FUND
Total Building & Safety Program
688.784 903.202
688.784
903.202
346,422
37,998
25,699
75,852
103,927
8,661
2,531
20,676
3,000
624,766
250,887
513
17,810
1,029
2,480
1,000
1,100
28,750
928,335
928,335

3.0%

0.0%

3.1%

0.0%

3.0%
-1.0%
250,000
0 0
254
254

0.0%

27.3%
6,663
789
7,995
144
1,333
1,333
100.6%
409
297
103
220
525
25 57.5%
-60.4%
205
717
103
2,580
-17.5%

27.4%

2.8%

2.8%
358,139
39,328
26,494
78,507
107,442
8,953
2,531
21,301
3,000
645,695
250,507
513
18,255
1,579
2,542
3,605
1,128
29,736
953,560
953,560

3.4%

3.5%

3.1%

3.5%

3.4%

0.0%

3.0%

0.0%

3.3%
-0.2%

0.0%

2.5%

53. 2.5%
260.5%

2.5%

3.4%

2.7 %

2.7%

Page 298 ends

Council Meeting Agenda May 18, 2023
Planning
Program

Page 299 of 447 ends

Council Meeting Agenda May 18, 2023
Planning Program
The Planning Program is responsible for processing land use applications and reviews projects for consistency with the City's General Ran, Zoning Ordinance and State legislation regarding land use, housing, and long-range planning. This department provides technical assistance and professional guidance to the City Council, Planning Commission, Design Review Committee, Housing Authority, and the public regarding policies and plans that guide the physical development of the community. Planning staff report directly to the Qty's Housing Authority on affordable housing matters and act as a liaison between the Authority and the onsite property management group at the city's 2 affordable housing properties; Indian Wells Villas and Mountain View Villas. The Planning Division also process and issues sign permits and Temporary Use Permits (TUP's) for Special Events within the City, like the BNP Paribas Tennis Tournament, the I ronman triathlon, Dr. George Car Show, Indian Wells Arts Festival, to name a few of the more high -profile events.

Planning staff provides direct administrative services to the city's appointed Design Review Committee and Planning Commission, including preparation of their respective staff reports, resolutions, agenda packets, meeting minutes and posting of legal notices. Planning also involves the review of projects for consistency with the California Environmental Quality Act (CEQA), which includes preparation of initial studies, categorical exemptions, negative declarations, and environmental impact reports.

I nitiatives
• Develop fully automated online permitting system to streamline application processing and facilitate digital plan check integration between Planning, Building and Public Works. • Complete a Comprehensive Update to the City's General Ran, and acquire certification of the City's Housing Element from the State Department of Housing and Community Development.
• Update the city's zoning code sections to incorporate new state mandated housing and land use legislation, and any related programs adopted through the city's comprehensive General Ran Update.
• Work with an affordable housing developer to facilitate a new housing project on Housing Authority property to help meet the city's Regional Housing Needs Allocation.

Page 30 ends

Council Meeting Agenda May 18, 2023
Program Staffing Allocation
Full Time Equivalents
Community Development Director
Planner
Planning Technician I
Sr. Administrative Assistant
Administrative Assistant
Permit Technician II
Permit Technician I
Senior Engineer
Total Full Time E• uivalents
FY2021/22
FY2022/ 23
FY2023/ 24
FY2024/ 25

0.15 0.75

0.00 0.30

0.00 0.05

0.25 0.10

1.60 0.30

1.00 1.00

0.00 0.30

0.00 2.90

0.30 1.00

1.00 0.00

0.30 0.00

2.90 0.30

1.00 1.00

0.00 0.30

0.00 2.90
Workload Activity Measures
FY2021/ 22 FY2022/ 23 FY2023/ 24 FY2024/ 25
Actual Estimate Estimate Estimate
Planning
General Plan Amendments
Entitlement Applications***
Temporary Use Permits**
Planning Counter Approvals
Special Studies/Permits* * * *
Food Truck Permits
Landscape Permits
- Administrative
- CVWD Approved
Fireworks
Film Permits
Planning Commission Agendas
Planning Commission - Regular Mtg
Public Hearings Items
General Business Items
Planning Commission Resolutions
Planning Commission - Special Mtg
Legal Notices
Design Review Committee
Design Review Committee Meetings
General Business Items
1 7
24 513
8 0
10 7
3 16
3 6
10 0
10 1
10 7
12 1
12 30
480
7 0
98 98
3 12
5 8
15 5
16 3
17 7
12 1
12 35
500
10 0
30 30
2 15
6 9
16 3
17 2
17 7
12 1
10 30
470
8 0
10 10
2 15
6 9
15 2
15 1
15 7
12 " TUP previously included Fireworks - Fireworks now a separate activity ***Entitlement Applications include:
- CUPs, Tentative Parcel and Tract Map, Planned Sign Program, Specific Plan, Use Determinations, Variance, Zone Change Zone and Municipal Text Amendments, Historic Designation, and Mills Act Contracts, and Time Extensions ****Special Studies/Permits Include: Admin Relief, Zoning Verification Letters, and Use Determinations

Page 301 ends

Council Meeting Agenda May 18, 2023
Planning Program Budget
Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail Appropriation i change Detail Appropriation %change

GENERAL FUND
1014301 511000
1014301 521100
1014301 522000
1014301 523000
1014301 524000
1014301 525100
Regular Employees (2.90 FTE)
Retirement - Employer
FICA
Group Insurance
OPEB Benefit
Retirement 401A
165,814 286,170
14,513 33,400
12,141 20,960
31,507 54,120
46,307 85,850
3,823 7,150
1014201 526000 Vehicle/Cell Allowance 44 1,122
1014301 526100 Employee FICA Benefit 10,114 16,810
1014301 526200 HRA Medical Benefit 2,350 2,900
Total Salary and Benefits 286,612 508,482
1014301 531000 Professional Services 64,578 199,100
On -Call Planning & Environmental Services 90,000
On -Call Environmental Services 10,000
Computer Software -Annual Subscription 242
Computer Software -Studio Prime Annual 646
1014301 551000 Advertising & Promotions
Public hearing Notices
NOE Recordings
2,300 2,615
1014301 553000 Postage 0 253
3,000
300
1014301 555000 Professional Development 4,405 30,525
APA National Convention (1) 5,125
Planning Commission Academby (5) 8,000
TTCTraining (1) 2,430
GISTraining (1) 2,200
ArcGIS Enterprise 3,600
Educational Reimbursement (3) 30,000
AI CP Certification (1) 1,000
AICP Application/Essay 325
IICExam (1) 695
CCAC Annual Conference (1) 2,200
Dept. Stategic Planning (6) 1,600
Tyler Connect (3) 9,000
Miscellaneous Meetings 200
1014301 557000 Membership & Dues 749 820
APA/CA APA Membership (3) 690
CA Clerk Association (1) 0
IIMC(1) 0
1014301 561000 Office Expense 738 2,050
1014301 562000 Reference Materials 0 2,050
1014301 591600 Indirect Costs 15,766 13,889
Total Planning Program
375,148 759,784
296,557
34,612
21,724
56,088
88,967
7,414
1,122
17,424
2,900
526,808
100,887
3,300
300
66,375
2,050
2,050
27,791
730 252

3.6%

3.7%

0.0%

3.7%

0.0%

3.6%
-49.3%

26.2 18.61
117.4%
-15.9%
-3.9
90,000
10,000
254
678
3,075
308
5,253
8,200
2,491
2,255
3,690
30,000
1,025
0 0
2,255
1,640
9,225
205
707
0 0
306,776
35,823
22,384
58,051
92,033
7,669
1,122
17,936
2,900
544,694
100,932
3,383
308
66,239
707
2,101
2,101
28,745
749,209

3.4%

3.5%

3.0%

3.5%

3.4%

0.0%

2.9%

0.0%

3.4%

0.0%

2.5%

2.5%
-0.2

2.5%

3.4%

2.6%

Page 30 ends

Council Meeting Agenda May 18, 2023
Code Enforcement
Program

Page 303 of 447 ends

Council Meeting Agenda May 18, 2023
Code Enforcement Program
The Code Enforcement Program ensures compliance with the City's municipal codes and ordinances to help preserve property values and the Indian Wells quality of life. As a function of the Community Development Department, Code Enforcement protects life, safety and property through enforcement of Qty codes and standards. The Code Enforcement Program enforces the Qty's palm tree ordinance, lot sealing requirements, short-term rental violations, and responds to general citizen's complaints through staff investigation, notice of violations, citations, and abatement actions as warranted.

Initiatives
• Become more proactive investigating code enforcement activities to preserve property values and ensure the Indian Wells quality of life.
• Allocate more staffing time and personnel to monitoring and enforcing code enforcement violations.
• Improve function and use of online short-term rental monitoring and tax collection software to track and enforce illegal rental activity more effectively. • Update the City's Municipal Code to ensure all abatement costs incurred by the City in investigating and abating code violations or public nuisances are recoverable.

Program Staffing Allocation
Full Time Equivalents
FY2021/ 22
FY2022/ 23
FY2023/ 24
FY2024/ 25
Community Development Director
Building Inspector II/Code Enforcement
Bldg & Code Enforcement Mgr
Planner
Permit Technician II
Administrative Assistant
Permit Technician I

0.15 0.35

0.20 0.10

0.25 0.00

0.25 0.25

0.30 0.30

0.00 0.25

0.30 0.05

0.25 0.30

0.30 0.00

0.25 0.30

0.05 0.25

0.30 0.30

0.00 0.25

0.30 0.05
Total Full Time Equivalents
1 .30
1 .45

1.45 1.45
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
Violations
Palm Trees
Short-term Rental
All Other Violations
Total Violations
Citations Issued
Short-term Rental Permits
141
18 54
213
87 91
117
55 63
229
74 72
117
55 63
229
74 72
117
55 63
229
74 72

Page 301 ends

Council Meeting Agenda May 18, 2023
Code Enforcement Program Budget
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY202.4/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail A. .ro.riation %chan•e Detail A..ro.riation %chan•e

GENERAL FUND
1014401 511000 Regular Employees (1.45 FTE)
1014401 521100 Retirement - Employer
1014401 522000 FICA
121,357 155,800
13,726 17,100
9,544 11,150
1014401 523000 Group Insurance 24,646 34,920
1014401 524000 OPEB Benefit 39,762 46,760
1014401 525100 401A Contribution 2,987 3,890
1014401 526000 Vehicle/CellAlbwance 44 1,619
1014401 526100 Employee FICA Benefit 7,394 8,890
1014401 52620 HRA Medical Benefit 1,400 1,450
Total Salary and Benefits 220,858
1014401 531000 Professional Services
Legal Services
1014401 533000 Other Contracted Services
Abatements - General & Clean ups
Code Enforcement Contracted Services
STRAfter hours hotline
Software & Online Services
1014401 555000 Professional Development
Arborist Class/Certification
CCEO
PC 832 - Riverside County Sheriff f
1014401 557000 Membership & Dues
CACEO Membership
1014401 561000 Office Expense
Citation Books
Reference Materials
1014401 566000 Uniforms & clothing
128,720
18,457
298
0 2,416
0 1014401 591600 Indirect Costs 11,944
281,579
151,875
150,000
141,250
10,000
100,000
1,600
30,976
1,025
1,100
200
1,300
0 200
513
600
115
384
11,285

TOTAL GENERAL FUND
Total Code Enforcement Program
382.694 587.911
382,694 587,911
161,708
17,813
11,569
36,234
48,513
4,043
1,619
9,224
1,450
292,173
150,000
142,576
2,600
200
715
1,100
13,896
603,260
603,260

3.8%

4.2%

3.8%

3.7%

3.9%

0.0%

3.8%

0.0%

3.8%
-1.2%
150,000

0.9%
10,000
100,000
1,600
37,049
153.7%
1,128
205
0 205

39.4%
615
118
186.5%

23.1%

2.6%

2.6%
167,192
18,437
11,886
37,502
50,158
4,180
1,619
9,462
1,450
301,886
150,000
148,649
1,333
205
733
1,128
14,372
618,305
618,305

Page 30 ends

Council Meeting Agenda May 18, 2023
Financial Services
Program

Page 306 of 447 ends

Council Meeting Agenda May 18, 2023
Financial Services Program
The role of the Financial Services Program is to protect the Qty's financial resources through fiscally responsible forecasting, allocation of resources, monitoring of revenues and expenditures, and compliance with applicable rules and laws to ensure the goals and objectives of the City are met.

The program is charged with maintaining the Qty's financial integrity and provides comprehensive financial management, administration, and support services to City departments to accomplish their goals. In addition, the Financial Services Program administers the day-to-day management of the City's resources and prepares the City Budget and Annual Financial Report.

The program establishes and maintains accounting procedures and internal controls for processing Qty revenues and expenditures. The Program's responsibilities include cash and treasury management, budgetary oversight, accounting, and financial reporting services, levy services, payroll administration, ambulance billing, business license administration, and processing resident benefit cards.

Provides accurate and meaningful reporting on the City's financial condition and is primarily responsible for the accounting of City-wide financial activity for each Qty fund, including management of the Financial Management System, capital assets accounting, monthly financial information distribution, City-wide audits, and coordination of stand-alone audits.

Initiatives
• Provide Fiscal Leadership support to the City Manager and Council • Improve the City's Fiscal Condition
• Manages the City's cash flow and invests the City's operating funds in accordance with the Investment Policy
• Ensure that the City's financial resources are protected and available to address the short-term and long-term needs of the community
• Provide accurate and timely payments to Qty employees and vendors • Deliver accurate and timely financial reports
• Supports the general winding down of the former Redevelopment Agency • Ensure prudent use of public funds through competitive processes and cooperative purchasing with other government agencies
• Develop new revenue opportunities

Page 30 ends

Council Meeting Agenda May 18, 2023
Program Staffing Allocations
Full Time Equivalents
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Finance Director
Assistant Finance Director
Accountant
Accounting Technician I I I
Accounting Technician II
Accounting Technician II
Accounting Technician I
Accounting Technician I
Total Full Time Equivalents

0.20 0.63

0.00 0.78

0.58 0.75

0.00 0.00

2.94 0.30

0.80 0.65

0.00 0.90

0.90 4.45

0.30 0.80

0.65 0.00

0.90 0.00

0.90 0.90

4.45 0.30

0.80 0.65

0.00 0.90

0.90 4.45
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
Administration
Payroll Transactions
Acct. Payable Checks issued
Invoices Paid
Investment Transactions
Journal Entries
Budget Adjustments
Supplemental Appropriations
Resident Benefit Cards (RBC)
Resident Benefit Card issued
Golf RBC issued
Social RBC issued
RBC Reprints
Cashier Transaction
Reporting
Special Reports
Annual Audit & Reviews
Annual Compliance Reports
Business License
Renewals
Issued
851
1,837
3,297
17 219
63 32
2,381
2,176
64 5,985
59 11
23 1,581
1,479
850
2,000
4,000
30 200
50 25
2,300
2,400
30 6,000
60 10
25 1,730
1,265
850
2,000
4,000
30 200
50 25
2,300
2,400
30 6,000
60 10
25 1,500
1,200
850
2,000
4,000
30 200
50 25
2,300
2,400
30 6,000
60 10
25 1,500
1,200

Page 30 ends

Council Meeting Agenda May 18, 2023
Financial Services Program Budget
• k u•-
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
I - .- '••- - I- - -•• •• - •1 , ,• �• - -•• •• -

GENERAL FUND
1015101 511000 Regular Employees (4.45 FTE)
1015101 521100 Retirement - Employer
1015101 522000 FICA & Medicare
1015101 523000 Group Insurance
1015101 524000 OPEB Benefit
1015101 525100 Retirement 401A
1015101 526000 Vehicle/Cell Allowance
1015101 526100 Employee FICA Benefit
1015101 526200 HRA Medical Benefit
Total Salary and Benefits
1015101 531000 Professional Services
Audit, City
Actuarial Consulting*
Budget/Financial Statement Production
TABS Disclosure/Arbitrage Rebate
Property & Sales Tax Audit
County Auditor-LAFCO
Investment Management Software Fees
Fraud Hotline
Retirement Plan Services
1015101 533000 Other Contracted Services
Bank Trustee & Custodial Fees
Credit Card Fees
Bank Fees
Miscellaneous Contracted Services
1015101 553000 Postage
1015101 555000 Professional Development
CSMFO Annual Conferences (2)
Tyler Connect (2)
CaIPERS Annual Conference -So Cal (2)
League of California Cities -Finance Director
Department Strategic Planning
CMTA Annual Conference
1015101 557000 Membership & Dues
GFOA
CMTA
CSMFO
MMASC
1015101 561000 Office Expense
Business License Vehicle Stickers
Supplies
Financial Primer
1015101 591600 Indirect Costs
373,898 455,900
50,772 63,715
28,499 31,700
91,315 147,325
101,729 136,790
9,243 11,350
58 2,034
21,836 25,130
3,690 4,450
681,040 878,394
151,115 149,643
71,762 83,853
81 513
15,646 5,359
1,355 1,281
6,644 9,415
30,481 25,522
82,090
3,000
6,155
10,000
25,000
6,000
6,603
250
10,000
27,000
40,000
2,640
20,000
2,140
6,440
2,960
1,500
500
625
460
95 450
85 1,500
5,650
2,500

TOTAL GENERAL FUND

EMERGENCY SERVICES UPGRADE FUND
2285101 531000 Professional Services
Are Tax Levy
958,124 1.153,980
4,054 4,100
TOTAL EMERGENCY SERVICES UPGRADE FUNI 4,054 4,100
Total Financial Services Program 962,178
158.080
469,526
65,618
32,694
151,562
140,858
11,738
2,034
25,886
4,450
904,366
149,098
89,640
500
14,165
1,090
9,650
42,645
1,211,154
4,250
4,250
1,215,404

3.0%

3.1%

2.9%

3.0%

3.4%

0.0%

3.0%

0.0%
485,242 3.3%
67,915 3.5%
33,458 2.3%
156,867 3.5%
145,573 3.3%
12,131 3.3%
2,034 0.0%
26,422 2.1%
4,450 0.0%

3.0%
-0.4%
84,142
16,500
6,309
10,250
25,625
6,150
6,768
256
10,250

6.9%
27,675
41,000
2,706
20,500
-2.5%
164.3%
2,194
6,601
3,034
1,538
513
641
-14.9%
472
97 461
87 2.5%
1,538
5,791
2,563

67.1%
934,092 3.3%
166,250 11.5%
91,881 2.5%
513 2.5%
14,519 2.5%
1,117 2.5%
9,891 2.5%
44,108 3.4%

5.0%

3.7%
262,372 4.2 %
4,400 3.5%

3.7 %
4,400 3.5 %

4.9 %
266,772 4.2 %

Page 3091 ends

Council Meeting Agenda May 18, 2023
Central Services
Program

Page 310 of 447 ends

Council Meeting Agenda May 18, 2023
Central Services Program
The Central Services Program accounts for citywide non -program general service expenditures that cannot readily be allocated to any program. Central Services expenditures include office maintenance, office equipment leases, Qty Hall utilities, general postage and delivery services, citywide printing and memberships, and general office supplies. Central Services expenses are allocated as indirect costs to city programs based on staffing levels.

Initiatives
• Develop strategies to lower long-term utility costs
• Develop strategies to lower equipment leases
• Ensure existing copiers are adequate for staff demands Program Staffing Allocations
There are no staffing allocations for this program.

Workload Activity Measures
There are no Workload Activity Measures designated for this program.

Page 31 ends

Council Meeting Agenda May 18, 2023
Central Services Program Budget
Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected %
i .. '••. •• -.. •• . •• , ,_• A•. •• •• .n.

GENERAL FUND
1012704 523000 Group Insurance
557,761 4,150
1012704 531000 Professional Services 60,857 54,371
ERP Software Annual Maintenance & Support 64,414
Socrata Open Rnance Maintenance 5,408
HRA Administration (Active Employees) 2,000
1012704 533000 Other Contracted Services 13,464 24,102
ACTIVATE- Enhanced Support 3,514
Laserfiche - Electronic Content Management 20,000
1012704 542000 Utilities 41,333 30,801
SC Edison 42,345
CVWD 800
SC Gas 5,120
1012704 543000 Equipment Rental 35,192 57,116
Photocopier Lease & Maintenance 18,277
Postage Meter Lease 4,860
Folding Machine 2,840
1012706 552000 Communications 42,057 47,050
Telephone Services 11,114
Cable, Internet & Fiber 29,678
After -Hours Answering Services 1,395
Mobile Services 615
1012704 553000 Postage & Delivery 8,000 13,325
Postal Permit 10,000
Parcel Services (Fed Ex, UPS, etc) 3,000
1012704 554000 Printing 8,217 8,629
Stationery 3,300
Business Cards/Forms 5,220
1012704 557000 Membership & Dues 24,241 25,646
CVAG 21,238
League of California Cities 3,655
Alliance for Innovation 0
CA Contract aties Association 1,300
SCAG 686
1012704 561000 Office Expense 17,939 22,755
RBalQuest-Citywide 10,400
Supplies 12,000
1012704 563000 Operating Materials 27,595 40,171
ID Card Supplies 10,000
Kitchen/Meeting Supplies 12,000
Software Licenses 16,500
1012704 591600 Indirect Costs (286,656) (328,116)
TOTAL GENERAL FUND 550.000
Total Central Services Program 550.000
4,150
71,822
23,514
48,265
25,977
42,801
13,000
8,520
26,879
22,400
38,500
(325,829)
0 0.0%

32.1%
67,635
5,678
2,100
4,254 2.5%
75,413 5.0%
-2.4% 24,102 2.5%
3,602
20,500

56.7%
-54.5%
-9.0%
43,404
820
5,248
18,734
4,982
2,911
11,392
30,420
1,430
630
49,472 2_5
26,626 2.5%
43,872 2.52-,,
-2.4% 13,325 2.5%
10,250
3,075
-1.3%
3,383
5,351

4.8%
21,769
3,746
0 1,333
703
-1.6%
10,660
12,300
-4.2%
10,250
12,300
18,150
-0.7%
8,733 2.5%
27,551 2.5%
22,960 2.5%
40,700 5.7%
(337,007) 3.4%
0 0.0 %

0.0%

Page 312 ends

Council Meeting Agenda May 18, 2023
Internal Contributions
Reserves
Program

Page 313 of 447 ends

Council Meeting Agenda May 18, 2023
I nternal Contributions & Reserves Program
The Internal Contributions & Reserves Program accounts for the City's funding of capital reserves and operating contributions. Contributions to the Capital Reserve program are made in accordance with the City's Capital Contribution Policy and fund future infrastructure projects, streets, bridges, and Qty facilities. The City also supports eight landscape districts that provide a public benefit to the Qty.

The City Council established long-term capital replacement funds in the fiscal year 2011/12 as a part of a good governance strategy. Capital replacement Funds provide the funding necessary to construct capital improvement projects identified in the capital budgeting process.

Financial reserves are an effective tool to support municipal asset management planning, as they allow funds to be set aside to manage assets throughout their lifecycle. As a general budget principle concerning the use of reserves, the City Council decides whether to appropriate funds from Reserve accounts.

Even though a project or other expenditure qualifies as proper use of Reserves, the Council may decide that it is more beneficial to use current -year operating revenues or bond proceeds instead, thereby retaining the Reserve funds for future use. Reserve funds will not be spent for any function other than the specific purpose of the Reserve account from which they are drawn without particular direction in the annual budget or by a separate City Council action.

Initiatives
• Fund capital reserves in accordance with Council Policy.

Program Staffing Allocations
There are no staffing allocations for this program.

Workload Activity Measures
There are no Workload Activity Measures designated for this program.

Page 311 ends

Council Meeting Agenda May 18, 2023
I nternal Contributions & Reserves Program Budget
1 k r1.-
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
. 'u. - ■- . L.. .. . .I , 1- . _.. .. . 11 , . ,•

GENERAL FUND
1015201 592500 Contributions
Capital Reserve
Naming Rghts
Landscape and Lighting Districts
Disaster Recovery Reserve
1016602 599900 Operating Transfers Out
1,596,963 1,652,398
4,893,446 9,923,335
1,300,000
250,000
105,024
150,000
1,805,024 9.2%
2,517,440 -74.6%
1,300,000
250,000
109,225
150,000
1,809,225 0.2%
1 2,550,000 1.3%
TOTAL GENERAL FUND 6,490,409 11,575,733
4,322,464 -62.7% 4,359,225 0.9%

CAPITAL I M PROVEM ENT FUND
3169992 592000 Community Assistance
Eisenhower Cont ribut ion
2,500,000 0 0 0.0% 0 0.0%

TOTAL CAPITAL IMPROVEMENT FUND
2,500,000 0
0 0.0%
0 0.0%
Total Internal Contributions & Reserves Program 8,990,409 11,575,733 4,322,464 -62.7% 4,359,225 0.9%

Page 315 ends

Council Meeting Agenda May 18, 2023
Retirement Benefit
Program

Page 316 of 447 ends

Council Meeting Agenda May 18, 2023
Retirement Benefit Program
The Retirement Benefits Program includes employee pensions and retiree medical care and is managed by the Finance Department.

The Qty contracts with the California Public Employees' Retirement System (CaIPERS) to fund the cost of employee pensions and medical care. All qualified permanent and probationary employees are eligible to participate in the City of Indian Well's Employee Pension Ran, a cost - sharing multiple -employer defined benefit pension plan administered by the California Public Employees Retirement System (CaIPERS).

Employees hired before January 1, 2013, and those with CaIPERS credited service prior to that date who are employed by the City less than six months after separation from that CaIPERS contracting employer are "aassic" members with a classic formula benefit.

Employees hired on or after January 1, 2013, or who separated from a CalPERS contracting employer more than six months prior to their date of hire with the City are "New" or "PEPRA" members with a PEPRA formula benefit.

The CaIPERS Plan consists of separate miscellaneous pools for Classic and PEPRA members and separate safety pools for both aassic and PEPRA members (referred to as "risk pools"), which are comprised of individual Employer miscellaneous and safety rate plans, respectively.

The City does not participate in the CaIPERS safety plans. Instead, the risk pools are included within the Public Employees' Retirement Fund C (PERF C).

Benefit provisions under the plan are established by State statute under the Public Employees' Retirement Law (PERL), where optional provisions may be adopted by amendment of the City's CaIPERS contract if not added at contract inception. CaIPERS issues publicly available reports that include a complete description of the pension plans regarding benefit provision, assumption, and membership information.

Initiatives
• Reduce taxpayer spending by investing in a Section 115 Trust to increase investment returns and reduce volatility and cost
• Maintain a fully funded employee pension plan
• Maintain a fully funded retiree medical plan
• Work with the Retirement Plans' actuaries to ensure plans have implemented the most appropriate rates, assumptions, and methodologies to remove risk from the plans, decrease volatility, and reduce intergenerational shifting of liabilities Program Staffing Allocations
There are no staffing allocations for this program.

Page 31716 ends

Council Meeting Agenda May 18, 2023
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
G assi c Cal PERS Members
PEPRA Cal PERS Members
OPEB Retirees
20 10
34 19
14 36
19 14
36 19
14 36
Retirement Benefit Program Budget
Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail A..ro.riation % chan.e Detail A..ro.riation % chan.e

RETIREMENT BENEFIT FUND
6016801 524000 OPEB Medical Benefit ARC
6016801 524100 CalPERS Retirement
6016801 531001 OPEB Retirees Expense
0 725,000
744,102 745,000
393,382 425,000

TOTAL RETIREMENT BENEFIT FUND
Total Retirement Benefit Program
1,137,483 1,895,000
1,137,483 1,895,000
750,375
771,075
439,875
1,961,325
1,961,325

3.5%

3.5%
776,638
798,063
455,271
2,029,971
2,029,971

3.5%

3.5 3.5

Page 3187 ends

Council Meeting Agenda May 18, 2023
Risk Management
Program

Page 319 of 447 ends

Council Meeting Agenda May 18, 2023
Risk Management Program
The Risk Management Program seeks to manage uncertainty by developing strategies to control risk as a primary function of the Finance Department. In addition, the Risk Management Program develops plans to prevent and mitigate the undesired effects of risk.

Finally, the Risk Management Program aims to develop cost-effective measures to reduce risk to the Qty by proactively seeking out alternative methods of controlling the City's exposure to risk, including workers' compensation claims, and reducing financial losses to the City.

The Qty of Indian Wells is a member of the California Joint Powers Insurance Authority (Authority). The Authority comprises 124 California public entities and is organized under a joint powers agreement under California Government Code §6500 et seq. The purpose of the Authority is to arrange and administer programs for the pooling of self -insured losses, purchase excess insurance or reinsurance, and arrange for group -purchased insurance for property and other lines of coverage. The City's general liability, workers' compensation, property, indemnity bonds, and vehicle insurance are provided through the Authority.

The Program ensures insurance coverage for the Oty's assets, establishes Qty -wide risk management policies and procedures, and provides City-wide training and guidance to departments on risk -related programs. Manages property and casualty claims from inception to conclusion and performs the centralized subrogation function to recapture losses resulting from third -party wrongdoing or negligence resulting in loss or damage to Qty -owned property.

The Qty utilizes the Authority's educational Loss Control Action Plan (LossCAP) program. The LossCAP Program is the Authority's strategic approach to working with members to reduce risk. The program goal is to reduce the frequency and severity of claims and provide an integrated approach to managing a member's risk exposures, thereby reducing the cost of risk.

Initiatives
• Implement LossCAP Program action plans
• Maintain adequate insurance coverage by assessing the City's risk exposure to ensure the lowest cost and best coverage economically possible • Provide annual employee risk management training to increase risk management awareness and manage risk exposure
• Develop and implement an annual citywide employee training program based on the City's LossCAP centralized safety manual

Page 3208 ends

Council Meeting Agenda May 18, 2023
Program Staffing Allocations
Full Time Equivalents FY2021/ 22 FY2022/ 23 FY2023/ 24 FY2024/ 25 Finance Director
Accountant
Administrative Assistant
Accounting Technician II
Total Full Time Equivalents

0.15 0.00

0.00 0.15

0.30 0.20

0.05 0.05

0.00 0.30

0.20 0.05

0.05 0.00

0.30 0.20

0.05 0.05

0.00 0.30
Workload Activity Measures
FY2021 / 22 FY2022/ 23 FY2023/ 24 FY2024/ 25
Actual Estimate Estimate Estimate
LossCAP Action Items
Training Sessions/LossCap Reviews
Claims
Damage Claims
Property Claims
Litigation
Worker's Comp Claims
0 4
5 0
0 0
0 8
5 5
0 2
0 8
5 5
0 2
0 8
5 5
0 2

Page 32119 ends

Council Meeting Agenda May 18, 2023
Risk Management Program Budget
. I \ 11.

FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
-.. .. . .. , . , . -.. .. 'lo ll , . ,

GENERAL FUND
1012601 511000 Regular Employees (0.30 FTE)
1012601 521100 Retirement - Employer
1012601 522000 RCA & Medicare
1012601 523000 Group Insurance
1012601 524000 OPEB Benefit
1012601 525100 Retirement 401A
1012601 526000 Vehicle/Cell Allowance
1012601 526100 Employee FICA Benefit
1012601 526200 HRA Medical Benefit
Total Salary and Benefits
1012601 555000 Professional Development
CJPIA Rsk Management Conference (1)
1012601 558000 Insurance Expense
General Liability and Worker's Comp
Property, Earth, Rood Insurance
Crime and Fidelity
1012601 591600 Indirect Costs
53,285 59,460
7,076 9,390
3,040 3,160
9,434 10,270
15,236 17,830
1,309 1,480
43 748
2,170 2,300
300 300
91,892 104,938
267 1,538
422,172 513,450
2,867
2,604
297,041
239,034
1,000

TOTAL GENERAL FUND
517.197 622.530
Total Risk Management Program
517,197
622,530
61,303
9,688
3,261
10,588
18,391
1,533
748
2,372
300
108,184
1,600
537,075
2,875
649,734
649,734

3.1%

3.2%

3.1%

3.6%

0.0%

3.1%

0.0%

3.1%

4.0%

4.6%
311,893
250,986
1,050

10.4%

4.4%

4.4%
63,038
10,027
3,288
10,977
18,911
1,576
748
2,374
300
111,239
1,640
563,929
2,974
679,781
679.781

2.8%

3.5%

0.8%

3.7%

2.8%

0.0%

0.1%

0.0%

2.8%

2.5%

5.0%

3.4%

4.6 %

Page 322 ends

Council Meeting Agenda May 18, 2023
Police Services
Program

Page 323 of 447 ends

Council Meeting Agenda May 18, 2023
Police Services Program
The Police Services Program oversees contractual services for Police, Animal Control, and funding for crossing guards at Gerald Ford Elementary. The Deputy City Manager is responsible for overseeing the program through the Qty Manager's Office.

Indian Wells contracts with the Riverside County Sheriff's Department and is focused on community -oriented policing and problem solving. The Sheriff's Department performs the following contract services:
• Administration, management and coordination of services provided, and community relations
• Patrol services twenty-four (24) hours per day, seven (7) days per week • Traffic Enforcement
• Special events coverage
• Special Enforcement Team (SET) operations, including burglary suppression and investigation services
• Forensics and analysis of crime statistics
Initiatives
• Continue to utilize budgeted overtime to provide targeted traffic enforcement, addressing speeding, reducing accidents, and more
• Create a closer relationship with the community
• Develop cost saving measures without reducing service • Improve the traffic flow during special events
• Work closely with Code Enforcement Staff to regulate Vacation Rentals, RV parking, noise and the enforcement of other Municipal Code laws
Program Staffing Allocations
Full Time Equivalents
FY2021 / 22 FY2022/ 23 FY2023/ 24 FY2024/ 25
City Manager
Deputy City Manager
Finance Director
Management Analyst
Senior Management Analyst
Total Full Time Equivalents

0.10 0.10

0.05 0.25

0.00 0.50

0.10 0.05

0.00 0.00

0.20 0.35

0.10 0.05

0.00 0.00

0.20 0.35

0.10 0.05

0.00 0.00

0.20 0.35

Page 3241 ends

Council Meeting Agenda May 18, 2023
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
Total Calls for Service
Dispatched (Calls into Dispatch)
Self -I nititated (Veh Stops, area checks, etc)
Traffic Citations
Total Citations
Hazardous Citations (Moving violations)
Traffic Collisons
Total Collisions
Injury
Non -Injury
Hit & Run
Fatalities
Total DUI Arrests
Burglaries
Thefts
Arrests
Misdemeanor
Felony
3,859
9,628
1,022
882
156
41 114
29 1
28 35
108
86 12
3,500
9,000
1,200
1,050
140
34 105
20 1
30 28
95 85
15 3,800
9,700
1,250
1,100
148
40 108
18 1
28 30
85 85
15 3,900
9,900
1,300
1,150
150
42 107
20 20
30 32
88 83
17

Page 32 ends

Council Meeting Agenda May 18, 2023
Police Services Program Budget
Account Number
FY2021/22
Year End
Actual
FY2022/ 23
Year End
Estimate
FY2023/ 24
Budget
Detail
FY2023/ 24
Projected
A..ro.riation %chan•e
FY2024/ 25
Budget
Detail
FY2024/ 25
Projected
A..ro.riation %chan•e

GENERAL FUND
1017101 511000
1017101 521100
1017101 522000
1017101 523000
1017101 524000
1017101 525100
1017101 526000
1017101 526100
Regular Employees (0.35 FTE)
Retirement - Empbyer
RCA
Group Insurance
OPEB Benefit
Retirement 401A
Vehicle/Cell Allowance
Empbyee FICA Benefit
1017101 526200 HRA Medical Benefit
Total Salary and Benefits
1017101 533000 Other Contracted Services
Animal Control
Animal Vaccine Clinic
Crossing Guard (Gerald Ford School)
Parking at at ion Administration
Sheriff's Contract
Sheriff's Facilities
Criminal Info. RIMS
Sheriff's 3rd Party Services
1017101 542000 Utilities
1017101 552000 Communications
Police & EOC
Satellite Phone
PSEC Radio
1017101 554000 Printing
1017101 556000
1017101 559000
1017101 563000
1017101 591600
1017101 599500
Training and Equipment
Miscellaneous Charges
Operating Materials
Indirect Costs
Reimb. Credit
81,874 60,240
9,870 10,120
5,024 3,470
11,071 8,190
22,682 18,070
3,945 3,680
113 921
3,622 2,590
500 350
138,702
107,631
4,027,518 5,546,573
4,755
7,596
5,125
9,840
0 1,538
1,393 6,000
3,157 5,381
422 4,100
6,211 4,340
(190,000) (195,000)
7,811
3,075
8,430
1,576
5,696,657
100,000
52,550
61,500
0 6,960
2,880

TOTAL GENERAL FUND
3,999,754 5,495,528

PUBLIC SAFETY FUND
2037101 599000 Operating Expense Debits
35,000
34,000

TOTAL PUBLIC SAFETY FUND
COPS AB 3229 FUND
2117101 599000 Operating Expense

35.000
155,000
34,000
172,000
TOTAL COPS AB3229 FUND
Total Police Services Program
155.000
172.000
4,189,754 5,701,528
62,104
10,435
3,577
8,452
18,631
3,803
921
2,676
350
110,949
5,931,599
-11
6,150
9,840
1,700
10,000
4,100
4,340
3,354
(217,750)
5,864,282
35,750
35,750
182,000
182,000
6,082,032

3.1%

3.2%

3.1%

3.3%

0.0%

3.3%

0.0%

3.1%

6.9%
8,006
3,152
8,641
1,615
5,981,490
102,500
53,845
63,038

20.0%

0.0%
7,134
2,952

0.0%

66.7%
-23.8%

5.9%
-22.7%

11.7%

6.7%

5.1%

5.8%

6.7 %
64,150
10,780
3,653
8,748
19,245
3,854
921
2,723
350
114,424
6,222,287
6,304
10,086
1,743
10,250
4,203
4,449
3,469
(224,050)
6,1 53,163
37,500
37,500
186,550
186,550
6,377,213

3.3%

2.1%

3.5%

3.3%

1.3%

0.0%

1.8%

0.0%

3.1%

4.9%

2.5%

2.5%
100.0%

2.5%

3.4%

2.9%

4.9%

2.5%

4.9 %

Page 32600 ends

Council Meeting Agenda May 18, 2023
Fire Services
Program

Page 327 of 447 ends

Council Meeting Agenda May 18, 2023
Fire Services Program
The Fire Services Program oversees contractual services for fire suppression, fire prevention, fire investigation, fire safety education, state mandated fire inspections, and paramedic services through this contract. The Deputy City Manager is responsible for overseeing the Program through the City Manager's Office.

Indian Wells contracts with the Riverside County Fire Department, a subcontract of CALFI RE.

The Fire Department performs the following contract services:
• Administration, management and coordination of services provided; • Staffing at Fire Station 55 twenty-four (24) hours per day, seven (7) days per week; • Operation of one (1) Fire Engine and one (1) Paramedic Ambulance; • Housing of one (1) additional Paramedic Ambulance paid for by the City of Palm Desert to serve their residents just outside Indian Wells' borders; • Provide specialized rescue equipment;
• Provide a Ladder Truck shared with the cities of Palm Desert and Rancho Mirage; • One (1) part-time Fire Marshall.

In addition to the contract services provided by the Riverside County Fire Department, the Qty of Indian Wells contracts for an Emergency Services Coordinator with the Riverside County Emergency Management Department. The program is responsible for the acquisition of resources necessary to prepare for emergency operations and carry out emergency response and recovery in the event of major natural disaster or local emergency.

Initiatives
• Ensure the Qty's Emergency Operations Center is prepared • Provide emergency training to City staff
• Conduct emergency training with residents through the Community Emergency Response Team (CERT)
• Complete emergency plans and policies
• Conduct public education presentations for residents and businesses • Research emergency grant funding

Page 3284 ends

Council Meeting Agenda May 18, 2023
Program Staffing Allocations
Full Time Equivalents FY2021 / 22 FY2022/ 23 FY2023/ 24 FY2024/25 City Manager
Deputy City Manager
Senior Management Analyst
Management Analyst
Finance Director
Assistant Finance Director
Accountant
Accounting Technician I I I
Accounting Technician II
Accounting Technician II
Total Full Time Equivalents

0.05 0.15

0.00 0.15

0.15 0.10

0.00 0.05

0.10 0.25
1 .00

0.10 0.15

0.20 0.00

0.10 0.00

0.75 0.10

0.15 0.20

0.00 0.10

0.00 0.75

0.10 0.15

0.20 0.00

0.10 0.00

0.75 Workload Activity Measures
FY2021 / 22 FY2022/ 23 FY2023/ 24 FY2024/ 25
Actual Estimate Estimate Estimate
Calls for Service
Medical Aid
Traffic Collision
False Alarm
Public Service
Fire
Other*
Total Calls for Service
918
89 151
69 7
32 804
86 158
65 5
35 704
84 166
62 3
39 704
84 166
62 3
39 1,266
1,153
1,058
1,058
* Denotes calls for service that include Sheriff Assist, Fire Menace Standby, Gas Leaks, and other miscellaneous calls.

Page 32 ends

Council Meeting Agenda May 18, 2023
Fire Services Program Budget
. 1 k u . -
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
- s.. .. .. . .- - .. .. -

EMERGENCYY SERVICES UPGRADE FUND
2287301 511000 Regular Employees (0.75 FTE)
2287301 521100 Retirement - Employer
2287301 522000 FICA
2287301 523000 Group Insurance
151,664 124,400
19,700 18,420
10,054 7,200
28,693 21,800
2287301 524000 OPEB Benefit 41,252 37,300
2287301 525100 Retirement 401A 4,696 5,220
2287301 526000 Vehicle/Cell Allowance 122 1,669
2287301 526100 Employee FICA Benefit 7,069 5,450
2287301 526200 HRA Medical Benefit 1,250 750
Total Salary and Benefits 264,501 222,209
2287301 531000 Professional Services 3,391,781 3,808,951 Contract Fire Services w/ CaIFIRE
Ambulance Billing Services
Cove Cities Partnership - Emergency Response Manager
2287301 533000 Ladder Truck Service 501,306 575,000
2287301 542000 Utilities 27,742 26,700
2287301 544000 Buildings 8, Grounds Maint. 31,984 35,250 2287301 558000 Insurance Expense 23,304 17,110
General Liability and Worker's Comp
Property, Earth, Flood Insurance
2287301 567100 Fuel & Oil
Mobile EOC 250
2287301 681100 Equipment Purchases 18,064 25,000
2287301 591600 Indirect Costs 8,122 8,681
2287301 599900 Operating Transfers Out 0 145,031
0 250
3,887,302
35,000
100,000
7,736
10,053
TOTAL EMERGENCY SERVICES UPGRADE 4.266.804 4,864.182
Total Fire Services Program
4,266,804 4,864,182
127,012
18,799
7,391
22,251
38,104
5,400
1,669
5,564
750
226,940
4,022,302
600,000
28,500
36,500
17,789
250
25,000
7,187
144,758
5,109,226
5,109,226

2.1%

2.7%

2.1%

2.2%

3.4%

0.0%

2.1%

0.0%

2.1%

5.6%

4.3%

6.7%

3.5%

4.0%

0.0%

5.0%
4,081,667
36,750
105,000
8,122
10,556
250

5.0 %
131,197
19,438
7,534
23,030
39,359
5,504
1,669
5,647
750
234,128
4,223,417
630,000
30,000
37,500
18,678
250
25,000
7,434
144,983
5,351 ,390
5,351,390

3.3%

3.4%

1.9%

3.5%

3.3%

1.9%

0.0%

1.5%

0.0%

3.2%

5.0%

5.3%

2.7%

5.0%

0.0%

3.4%

0.2%

4.7%

Page 33 ends

Council Meeting Agenda May 18, 2023
Engineering Services
Program

Page 331 of 447 ends

Council Meeting Agenda May 18, 2023
Engineering Program
A primary function of the Public Works Department, the Engineering Program oversees the design and construction of public improvements for private development projects, City capital improvement projects, and traffic signal operations. Manages and updates the Geographic Information System (GI S). The Program regulates the issuance of grading, encroachment permits, oversized load permits, and oversees plan check and inspections for on -site and off - site infrastructure improvements to ensure conformance with City Standards. The Program also provides project management and administration for Public Works projects.

The Engineering Program also represents the City in regional compliance programs such as National Pollution Discharge Elimination System (NPDES), Solid Waste and state mandated recycling (CalRecycle); Air Quality Management District (AQMD). In addition, the program represents the Qty under the transportation programs with the Coachella Valley Association of Governments (CVAG) and the Riverside County Transportation Commission (ROTC). As a sister agency to the Coachella Valley Water District (CVWD), Staff works cooperatively with CVWD on various projects. The program liaisons with Southern California Gas Company (SoCalGas), Southern California Edison (SCE), Imperial Irrigation District (I ID) and various communication companies.

The Traffic Engineering component of the program provides for system monitoring, signal design, directional and regulatory sign monitoring, traffic striping design, review of traffic studies and review of traffic control plans.

Initiatives
• Explore grant funding opportunities for City projects • Implement Capital Improvement Program
• Maintain safe and efficient traffic flow
• Private development project review
Program Staffing Allocation
Full Time Equivalents FY2021/22 FY2022/ 23 FY2023/24 FY2024/25 Public Works Director
Public Works Manager
Senior Engineer
Assistant Engineer II
Permit Technician I
Administrative Assistant
Management Analyst II
Management Analyst
Permit Technician II
Maintenance Worker I I I

0.31 0.00

0.47 0.00

0.25 0.36

0.74 0.00

0.05 0.55

0.35 0.40

0.00 0.00

0.00 0.45

0.00 0.00

0.35 0.40

0.00 0.00

0.00 0.45

0.00 0.00

0.35 0.40

0.00 0.00

0.00 0.45

0.00 0.00
Total Full Time Equivalents

2.73 1 .65

1.65 1.65

Page 33 ends

Council Meeting Agenda May 18, 2023
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
Development Plan Check
Subdivision (mergers, adjustments
CI P Design
CI P Construction
Permits
Encroachment
Grading
Oversized Load
NPDES
Inspections
Professional
Construction
Contracts
Maintenance
Professional
Construction
Other
General Counter Requests
Right -of -Way Requests
133
4 3
1 68
59 11
42 6
13 9
15 7
62 97
80 8
6 9
70 55
5 50
5 15
16 14
4 53
104
107
6 5
5 69
57 8
46 6
14 13
15 6
58 101
107
6 5
5 69
57 8
46 6
14 13
15 6
58 101

Page 3338 ends

Council Meeting Agenda May 18, 2023
Engineering Program Budget
Account Number
FY202.1/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail A..ro.riation i chan•e Detail A..ro.riation %chan,e

GENERAL FUND
1018201 511000 Regular Employees (1.65 FTE)
1018201 521100 Retirement - Employer
1018201 522000 FICA
247,057 190,900
33,718 25,000
18,911 12,800
1018201 523000 Group Insurance 69,500 50,200
1018201 524000 OPEB Benefit 85,041 57,270
1018201 525100 Retirement 401A 6,184 4,750
1018201 526000 Vehicle/Cell Allowance 90 1,972
1018201 526100 Employee FICA Benefit 14,012 10,000
1018201 526200 HRA Medical Benefit 2,730 1,650
Total Salary and Benefits
1018201 531000 Professional Services
Other Contracted Services
Permit Reference Software
Plan ROOM /Public Noticing/Newspaper Ads
Grant Consultant
477,243 354,542
41,527 41,000
1018201 532000 Engineering Services 178,414
Traffic Engineering
Engineering Plan Check ('S, LLA, Plan Check, ParceVTract Map) On Call Engineering
Riverside County Rood Control
State Water Resources Control (NPDES)
Geotechnical
1018201 553000 Postage
1018201 555000 Professional Development
League of CA aties(2)
Strategic Planning
MMASC (2)
Subdivision Map Act (1)
Misc. Grant Funding (1)
Public Engagement (1)
Stormwater Conference (1)
Leadership Coachella Valley
262,045
40 205
7,403 15, 375
1018201 557000 Membership & Dues 827 1,758
APWA Membership/Luncheons
Ovil Eng. License (1)
1018201 561000 Office Expense
1018201 591600 Indirect Costs
1018201 599500 Reimb. Credit
729 3,690
27,615 23,699
(19,498) (19,030)
15,887
21,012
9,101
40,000
60,000
150,000
50,000
6,710
7,500
25,790
5,253
900
2,500
0 1,576
3,500
735
1,050
1,600
115

TOTAL GENERAL FUND
714,298 683,284

TRAFFIC SARI Y FUND
2028201 599000 Operating Expenses
17,500
17,000

TOTAL TRAFFI C SAFETY FUND
17,500 17,000

SCAQMD FUND
2108201 533000 Other Contracted Services
CVAG/AB 2766/PM 10 Program
2,570 7,000

TOTAL SCAQMD FUND

GAS TAX FUND-ENGI N/ ADM I N
2188201 599000 Operating Expense
2 570 6 800
2,024
2,030

TOTAL GAS TAX FUND-ENGI W ADM I N
2,024
2,030
lim196,021
25,839
13,186
51,541
58,806
4,901
1,972
10,344
1,650
364,260
86,000
274,210
200
15,514
1,715
3,690
15,812
(19,550)
741,851
1 17,500
17,500
F'
7,250
F
6,900
2,050
2,050

2.7%

3.4%

3.0%

2.7%

3.2%

0.0%
3,4%

0.0%

2.7%
109.8%
16,284
21,537
9,329
41,000

4.6%
61,500
153,750
50,000
6,878
7,688
26,435
-2.4%

0.9%
5,384
923
2,563
525
1,615
3,587
753
1,076
-2.4%
1,600
115

0.0%
-33.3%

2.7%

8.6%

2.9%

3.6%

1.5%

1.0%

1.0%
202,719
26,744
13,534
53,345
60,816
5,068
1,972
10,595
1,650
376,443
88,150
279,815
205
16,425
1,758
3,782
16,355
(20,050)
762,883
18,000
18,000
7,500
7,100
2,050
2,050

3.4%

3.5%

2.6%

3.5%

3.4%

0.0%

2.4%

0.0%

3.3%

2.5%

2.0%

2.5%

5.9%

2.5%

3.4%

2.6%

2.8%

2.9%

3.4%

2.9%

0.0%

0.0%
Total Engineering Program
736.392
709,114
768.301

8.3%
790.033

2.8 %

Page 334 ends

Council Meeting Agenda May 18, 2023
Maintenance Services
Program

Page 335 of 447 ends

Council Meeting Agenda May 18, 2023
Maintenance Services Program
The Maintenance Services Program within the Public Works Department is responsible for the service and upkeep of all City right-of-way and City -owned facilities. The Program utilizes maintenance Staff and contract services to oversee and perform these duties. The principal areas of responsibility include landscape and irrigation management, building maintenance, pothole repair, curb, gutter and sidewalk repair, litter and graffiti removal, sign repair and replacement, vehicle maintenance, street sweeping, storm drain cleanout and repair, fountain maintenance and safety lighting, landscaping and decorative lighting.

The program also includes traffic maintenance, providing scheduled upkeep and replacement of the Qty's traffic system including traffic signage, and traffic signal repairs.

Initiatives
• Actively monitor the health and viability of Qty landscaping • Ensure compliance with applicable regulation changes (i.e. Occupational Health and Safety Administration (OSHA) and Hazardous Materials (HazMat), etc.) • Implement Concrete Repair Program to preserve sidewalks • Maintain the safety and accessibility of public roadways • Ensure irrigation water system efficiency and compliance with Coachella Valley Water District regulations without sacrificing landscape quality Program Staff Allocation
Full Time Equivalents FY2021/22 FY2022/ 23 FY2023/ 24 FY2024/ 25 Public Works Director
Public Works Manager
Permit Technician I
Senior Engineer
Assistant Engineer II
Administrative Assistant
Management Analyst II
Management Analyst
Public Works Field Supervisor
Public Works Inspector
Maintenance Supervisor
Maintenance Worker I I I
Maintenance Worker II
Maintenance Worker I
Maintenance Worker I
Maintenance Worker I

0.33 0.00

0.00 0.20

0.00 0.52

0.10 0.00

0.51 0.00

0.00 0.15

0.45 0.45

0.45 0.00

0.35 0.35

0.30 0.00

0.00 0.40

0.00 0.45

0.50 1.00

0.00 0.00

0.50 0.50

0.35 0.35

0.30 0.00

0.00 0.40

0.00 0.45

0.50 1.00

0.00 0.00

0.50 0.50

0.35 0.35

0.30 0.00

0.00 0.40

0.00 0.45

0.50 1.00

0.00 0.00

0.50 0.50

0.50 0.50
Total Full Time Equivalents

3.16 5.35

5.35 5.35

Page 336 ends

Council Meeting Agenda May 18, 2023
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
Graffiti (ea)
Pot Hole Repair (ea)
Sidewalk Repair (sf)
Curb & Gutter (If)
Backhoe Labor (hrs)
Accident/Motorist Response (ea)
Road/Right-of-Way Debris (cy)
Storm Drain Cleaning (cy)
Hazmat Cleanup (gal)
After -Hours Calls (ea)
Animal Control/Pickup (ea)
Plumbing Repair (ea)
Fire Station Repairs (ea)
Masonry Work (sf)
Signal Head Indication/Repair (ea)
PED Buttons Troubleshoot (ea)
Red Rash Repairs (ea)
9 5
1,800
100
2 26
18 3
3 1
3 800
2 10
60 25
1,200
200
100
12 2
11 5
30 8
6 15
6,440
10 5
3 68
38 1,013
325
100
14 21
18 8
27 7
6 15
3,280
10 8
3 68
38 1,013
325
100
14 21
18 8
27 7
6 28
3,283
10 8
8 cy = cubic yards, ea = each, gal = gallons, sf = square foot, If = linear foot, hrs = hours

Page 3371 ends

Council Meeting Agenda May 18, 2023
Maintenance Services Program Budget
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year Bid Year End Budget Projected Budget Projected
. \ •- 9 - u' - �' - -.. .. . .. ,. , , 1- . -.. .. . .. ,

GENERAL FUND
1018301 511000 Regular Employees (5.35 FTE)
1018301 521100 fbtirement - Employer
1018301 522000 FICA
313,555 483,850
37,206 62,030
24,720 35,270
1018301 523000 Group Insurance 79,651 135,740
1018301 524000 OPEB Benefit 86,203 145,150
1018301 525100 Retirement 401A 8,035 12,090
1018301 526000 Vehicle/Cell Allowance 262 3,943
1018301 526100 Empbyee FICA Benefit 18,345 28,250
1018301 526200 HRA Medical Benefit 3,160 5,350
Total Salary and Benefits 571,137 911,673
1018301 533000 Other Contracted Services 13,388 9,553
DAKTrak (ADA Software) 2,050
Facility Dude 5,000
1018301 542000 Utilities 19,674 27,163
1018301 542002 Utilities 22,116 19,475
1018301 543000 Equipment Rental 12,578 15,375
1018301 544000 Building 8, Grounds Maint. 68,751 108,796 Janitorial Services 52,531
IW Plaza Assessments (45300 Club Drive) 6,776
City ToweVMats/Air Freshener/Soap Dispenser 3,677
RDof Maintenance 15,759
Security/Fire Alarm Monitoring Services 7,280
Indoor Plant Maintenance Services 2,837
Civic Center Pest Control Services 1,470
Misc - Workspace, Plumbing & Repairs 34,670
1018301 545000 Infrastructure
City Street Sweeping
Street Striping
Concrete Repair
Storm Drain Cleaning
Signage
Traffic Signal Programing (AEGIS/St. Francis)
1018301 545002 Infrastructure
Shared Streets& Signal Maintenance (Palm Desert)
Traffic Signs
Share Signal Maintenance (La Quint a)
Traffice Signal Programming
77,726 92,750
21,369 28,905
1018301 546000 Vehicle Maintenance 12,924 20,500
1018301 547000 Other Equipment Maintenance 5,751 10,250 1018301 552000 Communications 0 2,000
1018301 555000 Professional Development 534 6,100
1018301 557000 Membership & Dues 584 538
APWA
1018301 559000 Miscellaneous Charges 960 5,125
City Hall Holiday Decorations
44,100
10,500
12,500
18,400
9,400
5,000
7,250
15,000
3,500
14,250
690
501,925
64,355
36,588
140,810
150,577
12,548
3,943
29,310
5,350
945,406
7,050
27,163
24,000
16,500
125,000
99,900
40,000
21,000
15,000
2,000
6,100
690
5,125

3.7%

3.8%

0.0%

3.8%

0.0%

3.7%
-26.2%
2,101
5,000

0.0%

23.2%

7.3%

14.9%
53,844
6,945
3,768
16,152
7,462
2,907
1,507
35,536

7.7%
45,203
10,762
12,812
18,860
9,635
5,000

38.4%
7,750
15,375
3,750
14,606

2.4%

46.3%

0.0%

28.3%
707

0.0%
518,893
66,608
37,721
145,738
155,668
12,972
3,943
30,197
5,350
977,090
7,101
27,842
24,600
16,912
128,121
102,271
41,481
21,525
15,375
2,050
6,252
707
5,253

3.4%

3.5%

3.1%

3.5%

3.4%

0.0%

3.0%

0.0%

3.4%

0.7%

2.5%

2.4%

3.7%

2.5%

Page 33832 ends

Council Meeting Agenda May 18, 2023
Maintenance Services Program Budget continued
Account Number
FY2021/22
Year End
Actual
FY2022/23
Year End
Estimate
FY2023/24 FY2023/24
Budget Projected
Detail Appropriation %change
FY2024/25 FY2024/25
Budget Projected
Detail Appropriation %change
1018301 561000 Office Expense
1,954
0 2,500
2,562

2.5%
1018301 562000 Reference Materials
564
410
1,000
143.9%
1,025

2.5%
1018301 563000 Operating Materials
0 0
500
512

2.3%
Tennis HOA Parking Permits
500
513
1018301 564000 Maintenance Materials
32,821
45,186
46,300

2.5%
47,454

2.5%
Janitorial Supplies
5,673
5,814
Hardware Supplies
11,556
11,844
Building & Maintenance Supplies
7,196
7,375
Paint Supplies
2,101
2,153
Electrical Supplies
4,728
4,846
Misc Tools
5,240
5,371
Other Operating Supplies
9,806
10,051
1018301 565000 Minor Equipment
32,953
25,625
25,625

0.0%
26,265

2.5%
1018301 566000 Uniforms& aothing
4,135
3,075
4,500

46.3%
4,612

2.5%
1018301 567100 Fuel & Oil
21,025
21,525
22,000

2.2%
22,550

2.5%
1018301 591600 Indirect Costs
30,194
27,432
51,270

86.9%
53,029

3.4%
1018301 599500 Reimb. Credit
(119,697)
(134,000)
(139,575)

4.2%
(144,660)

3.6%

TOTAL GENERAL FUND
831,440
1,247,456
1,349,054

8.1 %
1,389,927

3.0%.

GAS TAX FUND - 2103
2148301 599000 Operating Expenses
38,026
43,500
45,005

3.5%
47,005

4.4%
TOTAL GAS TAX FUND - 2103
38,026
43,500
45,005

3.5%
47,005

4.4%
GAS TAX FUND - 2105
2158301 599000 Operating Expenses
27,622
30,015
31,015

3.3%
32,000

3.2%
TOTAL GAS TAX FUND - 2105
27,622
30,015
31,015

3.3%
32,000

3.2%
GAS TAX FUND - 2106
2168301 599000 Operating Expenses
21,473
23,560
24,050

2.1 %
24,650

2.5%
TOTAL GAS TAX FUND - 2106
21,473
23,560
24,050

2.1 %
24,650

2.5%
GAS TAX FUND - 2107
2178301 599000 Operating Expenses
32,575
38,005
39,505

3.9%
41,005

3.8%
TOTAL GAS TAX FUND - 2107
32,575
38,005

39.505

3.9%
41,005

3.8%

GAS TAX FUND - RMRA
2198301 599000 Operating Expenses
0 108,000
113,550

5.1%
116,400

2.5%
2198301 599900 Operating Transfer Out
335,468
0 0

0.0%
0 0.0%

TOTAL GAS TAX FUND - RMRA
335,468
108,000
113,550

5.1%
116,400

2.5%
Total Maintenance Services Program
1,286,605
1,490,536
1,602,179

7.5%
1,650,987

3.0%

Page 3393 ends

Council Meeting Agenda May 18, 2023
Recycling & Solid
Waste
Program

Page 340 of 447 ends

Council Meeting Agenda May 18, 2023
Recycling and Solid Waste Program
The Recycling and Solid Waste Program is responsible for collecting residential waste and compliance with State Mandate Assembly Bill 939 to avert at least 50% (percent) of all solid waste collection in the city through a combination of recycling and green waste diversion. This Program is overseen by the Public Works Department and is funded by a levy charged upon all residential properties within the city.

During 2022, the City revised its Rubbish Agreement with Burrtec Waste & Recycling Services to implement Senate Bill 1383. The California Legislature passed Senate Bill 1383 (SB 1383, Chapter 395, Statutes of 2016), which set in motion the most significant change in 30 years on how Californians handle solid waste, specifically organic waste. The regulations promulgated by the California Department of Resources Recycling and Recovery ("CalRecycle") to implement SB 1383 (the "SB 1383 Regulations") require the City to provide organic waste collection services to reduce the amount of organic waste, which includes food scraps and landscaping debris, disposed of in landfills.

The SB 1383 Regulations took effect on January 1, 2022. The SB 1383 Program implementation for residential customers will take effect by April 30, 2023. SB 1383 establishes statewide targets to reduce the amount of organic waste disposed of in landfills (50% reduction by 2020 and 75% by 2025). I n addition, it aims to rescue at least 20% of currently disposed of edible food by 2025 and redirect that food to people in need.

I nitiatives
• Comply with State Mandated waste diversion requirement of 75% • Comply with newly implemented SB 1383 regulations
Program Staff Allocation
Full Time Equivalents FY2021/ 22 FY2022/ 23 FY2023/ 24 FY2024/ 25 Public Works Director
Public Works Manager
Management Analyst
Senior Engineer
Administrative Assistant
Finance Director
Assistant Finance Director
Accountant
Accounting Technician I I I
Accounting Technician II
Accounting Technician I
Accounting Technician I

0.10 0.00

0.00 0.05

0.06 0.10

0.06 0.00

0.06 0.06

0.00 0.00

0.10 0.10

0.10 0.00

0.10 0.10

0.00 0.00

0.10 0.10

0.10 0.00

0.10 0.10

0.00 0.00

0.10 0.10

0.10 0.00

0.10 0.10

0.00 0.00

0.10 0.10
Total Full Time Equivalents

0.49 0.90

0.90 0.90

Page 34 ends

Council Meeting Agenda May 18, 2023
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
Solid Waste Diversion Percent*
52 58
62 64

Page 342 ends

Council Meeting Agenda May 18, 2023
Recycling & Solid Waste Program Budget
Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail A..ro.riation i. chan•e Detail A..ro.riation .. chan•e AB 939 RECYCLING FUND
Recycling Program
2472708 511000 Regular Employees (0.20 FTE)
242708 521100 Retirement - Employer
2472708 522000 FICA
50,233 24,267
6,916 3,294
3,271 1,605
2472708 523000 Group Insurance 9,808 6,071
2472708 524000 OPEB Benefit 14,577 7,280
2472708 525100 Retirement 401A 1,223 606
2472708 526000 Vehicle/Cell Allowance 29 258
2472708 526100 Employee FICA Benefit 2,489 1,253
2472708 526200 HR4 Medical Benefit 350 195
Total Salary and Benefits
2472708 531000 Professional Services
WM Recycling Coordinator
2472708 533000 Other Contracted Services
Record Destruction - Shredding Services
2472708 544000 Buildings & Grounds
2472708 558000 Insurance Expense
General Liability and Worker's Comp
2472708 561000 Office Expense
2472708 591600 Indirect Costs
24,889 2.6% 25,738 3.4%
3,378 2.6% 3,496 3.5%
1,646 2.6% 1,687 2.5%
6,227 2.6% 6,227 0.0%
7,467 2.6% 7,722 3.4%
622 2.6% 643 3.4%
265 2.6% 265 0.0%
1,285 2.6% 1,314 2.3%
200 2.6% 200 0.0%
88,896 44,830
35,000 37,925
680 3,383
111,244 150,000
1,427 4,590
2,039 1,500
2,484 1,215
45,979 2.6% 47,292 2.9%
40,000 5.5% 41,000 2.5%
40,000
5,000 5,125
5,000 5,125
150,000 0.0% 150,000 0.0%
150,000 150,000
4,641 4,873
1,500 0.0% 1,500 0.0%
1,917 1,982 3.4%
4,873 5.0%

TOTAL SOLID WASTE FUND
241,772 243,443
249,037 2.3% 251,773 1.1%

SOLID WASTE FUND
Solid Waste Program
2482708 511000 Regular Employees (0.20FTE) 28,015 24,267 24,889 2.6% 25,738 3.4% 2482708 521100 Retirement - Employer 3,833 3,294 3,378 2.6% 3,496 3.5% 2482708 522000 FICA 1,578 1,605 1,694 5.6% 1,687 -0.4%
2482708 523000 Group Insurance 4,232 6,071 6,227 2.6% 6,227 0.0% 2482708 524000 OPEB Benefit 8,161 7,280 7,467 2.6% 7,722 3.4% 2482708 525100 Retirement 401A 685 606 622 2.6% 643 3.4% 2482708 526000 Vehicle/Cell Allowance 29 258 265 2.6% 265 0.0% 2482708 526100 Employee FICA Benefit 1,103 1,253 1,333 6.4% 1,314 -1.4% 2482708 526200 HRA Medical Benefit 140 195 200 2.6% 200 0.0% Total Salary and Benefits 47,776 44,830 46,075 2.8% 47,292 2.6% 2482708 531000 Professional Services 1,083,675 1,125,000 1,160,000 3.1% 1,200,600 3.5% 2482708 558000 Insurance Expense 3,585 4,500 4,641 3.1% 4,873 5.0% General Liability and Worker's Comp 4,641 4,873
2482708 563000 Operating Materials 0 20,144 15,000 -25.5% 15,000 0.0% 2482708 591600 Indirect Costs 382 3,038 1,917 -36.9% 1,982 3.4%

TOTAL SOLID WASTE FUND
Total Recvclinq & Solid Waste Program
1,135 418 1,197,512
1,377,190 1 .440.954
1,227,633 2.5% 1 269 748 3.4%
1,476,670 2.5% 1.521.521 3.0%

Page 3433 ends

4,641 1.1%

Council Meeting Agenda May 18, 2023
Landscaping & Lighting
Maintenance Districts
Program

Page 344 of 447 ends

Council Meeting Agenda May 18, 2023
Landscape and Lighting Maintenance Districts (LLMD) Program The landscaping along Highway 111 is an iconic characteristic of the Qty and requires high -quality maintenance to preserve the City's standards. In addition, the landscape was meant to play a leading role in creating a sense of arrival in Indian Wells.

The Landscape and Lighting Maintenance District Program provides maintenance services for these areas' landscaping and lighting needs. There are three categories of LLMDs:

General Fund Districts, Contract Districts, and Pass -through Districts.

The Qty of Indian Wells annually levies and collects special assessments to provide and maintain the improvements within the Indian Wells Landscape and Lighting District No. 91-1 (District). The District was formed in 1991 by consolidating several unique landscape and lighting maintenance districts within the Qty.

The Engineer's Levy Report describes the District, changes to the District, and proposed assessments on an annual basis. The assessments are based on the City's estimate of revenues and expenses to maintain the improvements that provide direct and special benefits to properties within the District and Zones. The improvements within the District and the related costs and the annual levy are budgeted and assessed for each separate Zone, including all expenditures, deficits, surpluses, revenues, and reserves.

The City contracts for the landscape and lighting facilities maintenance for the General Fund and Contract LLMD areas. District maintenance is contracted out to private -sector landscape contractors. The Public Works Department manages the Landscape and Lighting Maintenance District Program.

The Pass -through Districts provide maintenance for their respective frontage areas.

Landscape Maintenance includes mowing, fertilizing, weed abatement, planting, and irrigation. Lighting Maintenance includes activities ensuring the function of the district's lighting features, such as wire repair, bulb replacement, and fixture repair.

Initiatives
• Maintain iconic citywide landscaping and a sense of arrival in Indian Wells • Implement consistencies in plant pallets
• Implement water conservation measures

Page 3457 ends

Council Meeting Agenda May 18, 2023
Program Staffing Allocation (General Fund Area only)
Full Time Equivalents FY2021/ 22 FY2022/ 23 FY2023/ 24 FY2024/ 25 Public Works Director
Public Works Manager
Senior Engineer
Administrative Assistant
Public Works Field Supervisor
Maintenance Worker I I I
Maintenance Worker II
Maintenance Worker I
Maintenance Worker I
Maintenance Worker I

0.10 0.00

0.05 0.05

0.43 0.15

0.50 0.50

0.50 0.00

0.10 0.10

0.00 0.05

0.50 0.00

0.50 0.50

0.10 0.10

0.00 0.05

0.50 0.00

0.50 0.50

0.10 0.10

0.00 0.05

0.50 0.00

0.50 0.50

0.50 0.50
Total Full Time Equivalents

2.28 2.75

2.75 2.75
Workload Activity Measures
FY2021/22 FY2022/23 FY2023/24 FY2024/25
Actual Estimate Estimate Estimate
Maintained Landscape Area (Acres)
Landscape Maintenance Cost
Rowers Ranted (Rats)
Bollard Lighting (Repair)
Palm Tree Lighting
Tombstone Lighting (Repair)
Irrigation Repairs (each)
Palm Trees R&R

77.0 $ 812,440
2,261
6 1
2 1

77.0 $ 850,000
3,300
250
161
183
500
20 78.0
$ 850,000
3,540
250
161
183
308
30 78.0
$ 850,000
3,540
250
161
183
308
30

Page 34 ends

Council Meeting Agenda May 18, 2023
City Parkways Program Budget
Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail A•.ro.riation %chan•e Detail A..ro.riation %chan•e

GENERAL FUND
City Parkways
1018420 511000 Regular Employees (2.75 FTE)
1018420 521100 Fetirement - Employer
1018420 522000 FICA
210,266 223,690
20,266 25,200
15,405 16,600
1018420 523000 Group Insurance 49,411 62,700
1018420 524000 OPEB Benefit 52,966 67,100
1018420 525100 Retirement 401A 4,849 5,590
1018420 526000 Vehicle/Cell Allowance 214 2,462
1018420 526100 Empbyee FICA Benefit 12,834 13,360
1018420 526200 HRA Medical Benefit 2,280 2,750
Total Salary and Benefits 368,490 419,452
1018420 542000 Utilities 171,603 170,000
1018420 544000 Bldg & Grounds Maintenance 653,174 647,051 Citywide Landscaping 241,969
Extra Landscape Services 73,678
Tree Removal Services 12,360
Qty of Palm Desert Median Maintenance 27,500
Channel Maintenance (Shared IWGR) 55,900
Horticultural Services 12,607
Arborist Services 6,303
Qty of La Quinta Median Maintenance 5,000
Water Feature Maintenance 88,252
IW Plaza Association 11,499
Pest Control 252
Traffic Control 5,253
Qty portion of LLMD A8 114,989
Misc./Other 31,991
Channel Emergency Maintenance 50,000
1018420 564001 Maint. and Capital Replacement
Annual Planting
Electrical Upgrades
Irrigation Upgrades
Fertilizer
Minor Supplies
Misc./Other
1018420 591600 Indirect Costs
1018420 599500 Reimb. Credit
134,540 142,873
21,786 19,792
(302,845) (285,000)
46,227
33,095
44,652
9,519
17,177
16,273

TOTAL GENERAL FUND
MEASURE"A" FUND
2048420 599000 Operating Expenses
1,046,748 1,114,168
302,845 285,000

TOTAL MEASURE FUND
302,845 285,000
Total City Parkways Program
349,593 1.399,168
230,615
26,081
17,125
64,639
69,184
5,765
2,462
13,781
2,750
432,402
180,000
737,553
166,943
26,354
(295,000)
1,248,252
295,000
295,000

1.543.252

3.1%

3.5%

3.2%

3.1%

0.0%

3.2%

0.0%

3.1%

5.9%

14.0%
248,018
75,520
12,669
28,750
58,650
12,922
6,460
5,125
90,458
11,786
258
5,384
117,864
32,790
51,250

16.8%
47,382
33,922
45,768
9,756
17,606
16,679

33.2%

3.5%

12.0%

3.5%

0.3%
238,433
26,994
17,676
66,901
71,530
5,961
2,462
14,219
2,750
446,926
184,500
757,904
171.113
27,258
(305,000)
1,282,702
305,000
305,000

1.587.702

3.4%

3.5%

3.2%

3.5%

3.4%

0.0%

3.2%

0.0%

3.4%

2.5%

2.8%

2.5%

3.4%

2.8%

3.4%

2.9%

Page 347 ends

Council Meeting Agenda May 18, 2023
Eldorado Drive LLMD (Zone Al)
The District comprises the Eldorado Drive medians between Highway 111 and Fairway Drive.

The City manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities. • 1 k 11 • -
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
a. •- . A.. .. . •• . .. . .- _.. .. . .. . . . . •
Eldorado Drive LLMD Al
2718401 531000 Professional Services
2718401 542000 Utilities
2718401 544000 Building & Grounds Maint.
2718401 564000 Maintenance Materials
2,266 4,495
6,751 7,200
25,307 28,800
1,181 17,280
Total Eldorado Drive LLMD
35,505 57,775
Montecito/ Stardust LLMD (Zone A2)
4,694
7,600
30,000
18,000

60.294

4.4%

5.6%

4.2%

4.4%
4,858
7,866
31,050
18,630
62,404

3.5%

3.5%
The District fronts Rancho Palmeras Estates, located along the southwest corner of Highway 111 and Rancho Palmeras Drive. The City manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities.
• • k .•.'
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
u. - l- . _.. .. . .. . . . .. I- . _.. .. . .. , . ,.

Montecito/ Stardust LLMD A2
2728402 531000 Professional Services
2728402 542000 Utilities
2728402 544000 Building & Grounds Maint.
2728402 564000 Maintenance Materials
354 2,659
4,593 6,300
9,831 14,000
6,803 2,640
Total Mont ecit o/ St ard ust LLMD
21 .581 25.599
Casa Dorado LLMD (Zone A3)
2,769
6,600
14,600
2,750

26.719

4.4%
2,866
6,831
15,111
2,846

27.654

3.5%

3.5%
The District is located along the southeast corner of Highway 111 and Rancho Palmeras Drive.

The Casa Dorado LLMD operates as a Pass -through District. The Casa Dorado Homeowner's Association manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities.

Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail A..ro.riation %chan.e Detail A..ro.riation %chan•e Casa Dorado LLMD A3
2738403 531000 Professional Services
2738403 533000 Other Contracted Services
738 3,050
25,800 24,085
Total Casa Dorado LLMD
26,538 27,135
3,154
24,750

27.904

3.4%

2.8%

2.8%
3,264
25,616

28.881

3.5%

Page 3481 ends

Council Meeting Agenda May 18, 2023
The Cove LLMD (Zone A5B)
The District is located along the west side of Cook Street, fronting The Cove development. The Cove LLMD operates as a Pass -through District. The Cove Homeowner's Association manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities.

Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail Appropriation %change Detail Appropriation %change The Cove LLMD A5B
2748407 531000 Professional Services
2748407 533000 Other Contracted Services
387 2,725
21,325 19,854
Total The Cove LLMD
21,712 22 579
I WGR Entrance LLMD (Zone A8)
2,824
20,500
23,324

3.6%

3.3%

3.3%
2,923
21,218
24,140
The District is located along the north side of Highway 111, fronting the Indian Wells Golf Resort. The Oty manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities.

3.5%

3.5%
• • k 1• • -
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
a- �- - _•• •• . •• . .. _•• •• , •. , . ,•
SH 1 11 / I WGR (Entrance) LLMD A8
2758408 531000 Professional Services
2758408 542000 Utilities
2758408 544000 Building & Grounds Maint.
2758408 564000 Maintenance Materials
79 2,525
42,623 72,500
128,925 192,225
68,433 38,500
Total SH 111/IWGR (Entrance) LLMD
240,060 305,750
Hwy 111/ Club Drive (Zone A11A)
2,604
77,000
200,000
39,000
318,604

4.2%
2,695
79,695
207,000
40,365
329,755

3.5%

3.5%
The District is located along the south side of Highway 111, fronting the Miramonte Resort and Spa. The Qty manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities.

Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year Bid Budget Projected Budget Projected
Actual Estimate Detail Appropriation i change Detail Appropriation i change Club/ IWLane LLMD A11A
2768411 531000 Professional Services
2768411 542000 Utilities
2768411 544000 Building & Grounds Maint.
2768411 564000 Maintenance Materials
67 2,494
889 3,880
17,839 24,250
3,181 7,275
Total Club/ IW Lane LLMD
21,976 37,899
2,494
4,000
25,000
7,500
38,994

0.0%

3.1%

3.1%
2,581 3.5%
4,140 3.5%
25,875 3.5%
7,763 3.5%

2.9% 40,359 3.5%

Page 3491 ends

Council Meeting Agenda May 18, 2023
Club Drive LLMD (Zone Al 1 C)
The District is located along the south side of Highway 111, fronting the Indian Wells Resort Hotel and the 1 ndian Wells Plaza professional office center. The City manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities. • • . •• • -
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
. _.. .. .. 0. �- _.. ..

Club, South of 111 LLMD A11C
2848413 531000 Professional Services
2848413 542000 Utilities
2848413 544000 Building & Grounds Maint.
2848413 564000 Maintenance Materials
48 2,400
85 1,125
4,054 8,600
916 1,800
Total Club. South of 111 LLMD
Colony LLMD (Zone C)

5.103 13.925
2,494
1,200
9,000
2,000
14,694

5.5%
2,581
1,242
9,315
2,070
15,208

3.5%

3.5%
The District is located along the south side of Highway 111, fronting The Colony development.

The City manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities. • 1 k •• • -
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
. .. . - 1- _.. .. . .. 0 ,.. . 1- _.. .. . .. 0 .. ,•
Colony LLMD C
2778415 531000 Professional Services 387 2,650
2778415 542000 Utilities 1,356 7,200
2778415 544000 Building & Grounds Maintenance 47,637 64,350 2778415 564000 Maintenance Materials 13,647 14,800
Total Colony LLMD
63,028 89,000
Colony Cove Estates LLMD (Zone D)
2,769
7,500
67,000
15,000
92,269

3.7%
2,866
7,763
69,345
15,525
95 498

3.5%

3.5%
The District is located along the south side of Highway 111, fronting the Colony Cove Estates development. The Qty manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities.

Account Number
• 1 • 1 • 1 . 1 • 1 . • 1 •
Year End Year End Budget Projected Budget Projected
Actual Estimate Detail A.. ro. riation i chan•e Detail A.. ro . nation i chan•e Colony Cove Estates LLMD D
2788417 531000 Professional Services
2788417 542000 Utilities
2788417 544000 Building & Grounds Maintenance
2788417 564000 Maintenance Materials
76 2,425
2,952 4,800
8,919 11,540
3,181 4,750
Total Colony Cove Estates LLMD
15,128 23,515
2,494
5,000
12,000
5,000
24,494

2.8%

4.2%

4.0%

5.3%
2,581 3.5%
5,175 3.5%
12,420 3.5%
5,175 3.5%

4.2% 25,351 3.5%

Page 35 ends

Council Meeting Agenda May 18, 2023
Desert Horizons LLMD (Zone E)
The District is located along the northeast side of Highway 111 and Cook Street fronting the Desert Horizons Country aub. The Desert Horizons LLMD operates as a Pass -through District.

The Desert Horizons Homeowner's Association manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities.
• me -r
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
A .I im. - D- . il • •.r•. i•n h.n•- D•t.il A.•r•on. i•n h. n•e Desert Horizons LLMD E
2798418 531000 Professional Services
2798418 533000 Other Contracted Services
3,218 5,452
487,308 502,005
Total Desert Horizons LLMD
490,526 507,457
Mountain Gate LLMD (Zone A19)
5,684
517,000
522,684

4.3%

3.0%

3.0%
5,883
535,095
540,978

3.5%

3.5%
The District is located along the south side of Highway 111 and east of Manitou Drive, fronting the Mountain Gate housing development. The Qty manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities.

Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail A..ro.riation %chan•e Detail A..ro.riation ichan•e Mountain Gate LLMD A19
2808419 531000 Professional Services
2808419 542000 Utilities
2808419 544000 Building & Ground Maintenance
2808419 564000 Maintenance Materials
307 2,640
662 6,300
30,407 36,000
5,253 6,825
Total Mountain Gate LLMD
36,629 51 ,765
Mountain Gate Estates LLMD (Zone A20)
2,714
6,600
37,500
7,000

53.814

2.8%

4.8%

4.2%

2.6%

4.0%
2,809
6,831
38,813
7,245

55.697

3.5%

3.5%
The District is located along the south side of Highway 111 and east of Manitou Drive, fronting the Mountain Gate development. The Qty manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities.
• • k •• • -
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected

1. . u- - ,- . i.. .. . •. 0 ... . 1- . -.. .• . •• . ,.

Mountain Gate Estates LLMD A20
2818421 531000 Professional Services
2818421 542000 Utilities
2818421 544000 Building & Ground Maintenance
2818421 564000 Maintenance Materials
105 2,365
220 2,420
9,933 13,950
3,794 6,700
Total Mountain Gate Estates LLMD
14,052 25,435
2,494
2,500
14,500
7,000
26 494

5.5%

3.3%

3.9%

4.5%
2,581 3.5%
2,588 3.5%
15,008 3.5%
7,245 3.5%

4.2% 27,421 3.5%

Page 35 ends

Council Meeting Agenda May 18, 2023
Villagio LLMD (Zone A21)
The District is located along the south side of Highway 111 and east of Manitou Drive, fronting the Villagio development. The Qty manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities.

FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year Bid Budget Projected Budget Projected
• 1 k 11.-
Villagio LLMD A21
2828422 531000 Professional Services 604 3,370
2828422 542000 Utilities 1,766 14,550
2828422 544000 Building & Ground Maintenance 81,084 101,850 2828422 564000 Maintenance Materials 26,496 6,790
Total Villagio LLMD
Vaidya LLMD (Zone A22)
109,950 126,560
3,484
15,000
105,000
7,000
130,484

3.1%
3,606
15,525
108,675
7,245
135,051

3.5%

3.5 %
The District is located along the south side of Highway 111 and east of Manitou Drive, fronting the Vaidya development. The Qty manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities.

A • nt N m. -r
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year Bid Budget Projected Budget Projected
A t .1 _.tim-t- D -t.11 A•.r..ri.ti•n 0 Ilan. - D- .11 A•ore .ri. ion °chan•e Vaidya LLMD A22
2838423 531000 Professional Services
2838423 542000 Utilities
2838423 544000 Building & Ground Maintenance 3,041 4,815 2838423 564000 Maintenance Materials 261 4,815
109,950
144,000
93 2,400
68 1,150
Total Vaidya LLMD
Montelena LLMD (Zone A23)

3.463 13.180
2,494
1,200
5,000
5,000
13,694

3.9%

4.3%

3.8%

3.9%
2,581
1,242
5,175
5,175
14,173

3.5%

3.5 %
The District is located along the southeast corner of Highway 111 and Eldorado Drive fronting the Montelena development. The City manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities.
• • k ••.

FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
. ..'n •- . _•• •• •. 0 ... . 1- . I.. .• •.

Montelena LLMD A23
2858424 531000 Professional Services
2858424 542000 Utilities
2858424 544000 Building & Ground Maintenance
2858424 564000 Maintenance Materials
416 2,825
1,371 17,850
53,718 62,000
7,116 5,000
2,934
18,500
65,000
5,000

3.9%

3.6%

4.8%

0.0%
3,037
19,148
67,275
5,175

3.5%

3.5%
Total Montelena LLMD A23
62,620 87,675
91,434

4.3%
94,634

3.5 %

Page 35214 ends

Council Meeting Agenda May 18, 2023
Sundance LLMD (Zone A25)
The District is located along Highway 111 and Eldorado Drive's southwest corner, fronting the Sundance development. The Sundance LLMD operates as a Pass -through District. The Sundance Homeowner's Association manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities.
• • u.

FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
. _.. .. .. 0. �• _.. ..

Sundance LLMD A25
2868425 531000 Professional Services
2868425 533000 Other Contracted Services
2868425 564000 Maintenance Materials
243 2,570
45,673 42,580
0 5,000
Total Sundance LLMD
45 916 50 150
Province LLMD (Zone A26)
2,659
44,000
5,000

51.659

3.5%

3.3%

0.0%

3.0 %
2,752
45,540
5,175
53 467

3.5%

3.5 %
The District is located along the southeast corner of Highway 111 and Cook Street, fronting the Province's development. The Province LLMD operates as a Pass -through District. The Province Homeowner's Association manages the District through a landscape contract responsible for maintenance costs associated with turf, shrubbery, trees, lighting, irrigation systems, and utilities.

Account Number
Province LLMD A26
2878426 531000 Professional Services
2878426 544000 Building & Ground Maintenance
2878426 564000 Maintenance Materials
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail A..ro.riation %chan•e Detail A..ro.riation ichan•e 707
184,000
0 3,050
185,000
7,500
Total Province LLMD
184,707 195,550
Province Drainage Benefit Assessment District
3,209
190,000
8,000
201,209

5.2%

2.7%

6.7%

2.9%
3,321
196,650
8,280
208,251

3.5%

3.5%
The District is located along the southeast corner of Highway 111 and Cook Street, fronting the Province's development. The District maintains drywells developed to remove surface nuisance water and stormwater from the Province development.

FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
- - .. - - .. - •.

Province DBAD
2888427 531000 Professional Services
2888427 544000 Building & Ground Maintenance
2888427 564000 Maintenance Materials
1,916 2,870
34,219 28,850
0 0
Total Province DBAD
36,135 31,720
3,050
30,000
30,000
63,050

6.3%

4.0%

0.0%

98.8%
3,157
31,050
31,050
65,257

3.5%

Page 353 of 447 ends

Council Meeting Agenda May 18, 2023
Street Lighting District 2000-01
The District is located along the southwest corner of Fred Waring Drive and Warner Trail fronting the Village at Indian Wells development. In addition, the District maintains street lighting facilities along Fred Waring Drive.

Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail Appropriation %change Detail Appropriation %change Street Lighting District 2000-01
2518501 531000 Professional Services
2518501 542000 Utilities
197 530
0 950
Total Street Lighting District 2000-01
197 1.480
Total Landscape Lighting & Maintenance District=_
2,784,420 3,093,317
530
950
1,480

0.0%

0.0%
530
950
1,480

0.0%

0.0 %
3,326,550 7.5% 3,433,363 3.2%

Page 35 ends

Council Meeting Agenda May 18, 2023
Fire Access
Maintenance District
Program

Page 355 of 447 ends

Council Meeting Agenda May 18, 2023
Fire Access Maintenance District No. 1 (FAMD) Program
Indian Wells Fire Access Maintenance District No. 1(FAMD) oversees maintaining and operating access roadways, rights of way, and easements for fire protection purposes. A Board of Directors includes one representative of the Indian Wells Country aub and six elected resident members, who provide direction to a management company providing day-to-day operations.

The District levies an annual assessment to provide for operations.

The FAMD was formed for the exclusive benefit of those people living behind the gates of the Indian Wells Country Club. Therefore, it was logical that the authority to spend the money collected in the District should be the responsibility of those persons living inside the District.

The Qty Council granted the Board of Directors authority to make and execute agreements and contract for services and otherwise manage the affairs of the maintenance area. (Resolution No. 2005-52) Generally, it is the desire and intent of the Qty and the F.A.M.D No. 1 that the election or selection of FAMD Directors, appointment of officers, letting of contracts, handling of disputes about contracts let by the FAMD, and resolution of conflicts between FAMD members shall all be the responsibility of the Directors of the FAMD and not the Qty.

The Board of Directors shall exercise its powers and perform its duties under the FAMD Budget, the rules, regulations, resolutions, and ordinances of the City of Indian Wells, laws applicable to a general law city (except insofar as the status of the City of Indian Wells as a charter city may permit the City's charter and powers to be controlling and applicable) and laws applicable to a Maintenance District.

Initiatives
• Maintain security and gate services within the District • Monitor pavement and complete ongoing slurry seal projects • Improve roadway maintenance and drainage
• Monitor the wash basin
Program Staffing Allocations
There are no staffing allocations for this program.

Workload Activity Measures
There are no Workload Activity Measures designated for this program.

Page 35 ends

Council Meeting Agenda May 18, 2023
Fire Access Maintenance District No. 1 Program Budget
Account Number
FY2021/22 FY2022/23 FY2023/24 FY2023/24 FY2024/25 FY2024/25 Year End Year End Budget Projected Budget Projected
Actual Estimate Detail A..ro.riation %chan•e Detail A..ro.riation %chan•e FIRE ACCESS MAINTENANCE DISTRICT NO. 1 FUND
2098601 531000 Professional Services
Management Services
Engineering Services
Legal Services
FAMD Levy Services
2098601 533000 Other Contracted Services
Security Services Contract
Database and Bar Code Readers (ABD)
Drinking Water
Computers, Transponders & Software (AMS)
109,212 162,500
904,207 952,153
2098601 542000 Utilities 23,791 30,746
Electricity
Water
98,000
30,000
35,000
5,750
958,000
9,700
1,550
27,500
14,800
18,150
2098601 544000 Building & Grounds Maint. 97,714 111,720 Landscape Maint 60,000
Janitorial Services 7,000
Sirit Tags 10,000
Irrigation Repairs 12,500
Fountain Maint 12,000
Gatehouse and Gate Repairs 15,000
Light Maintenance 5,000
Christmas Decorations 10,400
Signage 3,000
Pest Control 2,750
2098601 545000 Infrastructure 120,920 126,000
130,000
Street Sweeping and Drain Cleaning
2098601 552000 Communications 16,655 17,911
Landline Phone Service
Gatehouse Internet
Website Management
2098601 561000 Office Expense
2098601 563000 Operating Materials
2098601 565000 Minor Equipment
2098601 591600 Indirect Costs
9,882
1,610
0 15,000
9,500
1,500
2,500
15,000
11,000
6,250
1,500
TOTAL FAMD NO. 1 FUND
Total Fire Access Maintenance District No. 1
1,298,990 1,429,530
1,298,990 1,429,530
168,750
996,750
32,950
137,650
130,000
18,750
9,500
1,500
2,500
15,000
1,513,350
1,513,350

3.8%
101,430
31,050
36,225
5,951

4.7%
991,530
10,040
1,604
28,463

7.2%
15,540
19,058

23.2%
62,100
7,245
10,350
12,938
12,420
15,525
5,175
10,764
3,105
2,846

3.2%
134,550

4.7%
11,385
6,469
1,553

0.0%

5.9%

5.9%
174,656
1,031,636
34,598
142,468
134,550
19,406
9,500
1,500
2,500
15,000
1,565,814
1,565,814

3.5%

5.0%

3.5%
15%

3.5%

0.0%

3.5%

Page 351 ends

Council Meeting Agenda May 18, 2023
Indian Wells
Golf Resort
Program

Page 358 of 447 ends

Council Meeting Agenda May 18, 2023
I ndian Wells Golf Resort Program
Among its many amenities, the park -like Indian Wells Golf Resort includes two 18 -hole championship golf courses: The Celebrity Course, designed by Clive Clark, and the Players Course, created by John Fought. Fought also designed a lighted putting course. The Golf Resort also features versatile indoor/outdoor banquet facilities, a restaurant and bar, an outdoor food truck with patio dining, a Pavilion event center, event lawns, a golf shop, the "Shots in the Night and Top Tracer entertainment program," an evening/group entertainment venue, and expert tournament planning services.

Utilizing the "Toptracer" technology, Shots in the Night transformed into a full-time, seasonal outlet operating with impunity from the variances presented by the weather, such as wind and direct sunlight. A Toptracer Range is the ultimate practice tool, taking the guesswork out of range sessions by offering an engaging, data -driven experience that appeals to everyone.

Toptracer Range features several modes and games, much like Topgolf. For the serious golfer looking to focus on practice, there is the driving range and "What's In Your Bag," which tracks total distance, carry, ball speed, launch, and hang time.

Douglas Fredrikson Architects designed the Golf Resort's 53,000 -square -foot clubhouse. This contemporary masterpiece highlights magnificent fairways and mountain views and features sophisticated styling and comfort. The Pavilion was built in December 2015, and the VUE restaurant kitchen, Bar experience, and dining room was fully remodeled in September 2019.

This keeps facility amenities new and fresh looking, attracting recent events.

The Indian Wells Golf Resort has served as a premier golf destination for everyone from amateurs to pros to presidents. Along the way, the Resort has garnered numerous awards and accolades, including "One of the Best Golf Courses in America" by Leading Golf Courses of America, winner of Golf Digest's coveted "Best Places to Play" Gold Medal, and one of the "Top 10 Resorts in California" by California Golf magazine, Golden fork award, Dirona award for food and beverage as well as the wine spectator award. The Indian Wells Golf Resort currently hosts approximately 75,000 rounds annually and 240,000 food and beverage covers.

The Qty Manager's Office is responsible for the Indian Wells Golf Resort Program, which is accountable for the operation, management, and maintenance of the Indian Wells Golf Resort.

Expenditures reflect the operating and capital costs of the Golf Resort. Day-to-day operations are provided by Troon Golf, LLC, consistent with an agreement entered in 2014.

This program also accounts for the direct Oty-related costs of operating the Golf Resort, separate from the operating expenses incurred under the management contract. These costs include direct staff charges and administrative fees.

Initiatives
• Improve the Financial Condition of the Indian Wells Golf Resort • Implement the Golf Resort Strategic Asset Ran
• Proactively solicit and market group outings and tournaments • Increase the average daily rate for group outings and tournaments • Capture rounds/revenues from other resorts/hotels in the Coachella Valley

Page 35 ends

Council Meeting Agenda May 18, 2023
Program Staffing Allocations
Full Time Equivalents
FY2021 / 22 FY2022/ 23 FY2023/ 24 FY2024/ 25
City Manager
Deputy City Manager
City Clerk
Finance Director
Assistant Finance Director
Accountant
Accounting Technician I I I
Accounting Technician II
Public Works Director
Management Analyst II
Public Works Field Supervisor
Total Full Time Equivalents

0.20 0.10

0.05 0.10

0.01 0.00

0.01 0.01

0.01 0.51

0.15 0.05

0.00 0.10

0.00 0.05

0.00 0.00

0.05 0.00

0.00 0.40

0.15 0.05

0.00 0.10

0.00 0.05

0.00 0.00

0.05 0.00

0.00 0.40

0.15 0.05

0.00 0.10

0.00 0.05

0.00 0.00

0.05 0.00

0.00 0.40
Workload Activity Measures
FY2021 / 22 FY2022/ 23 FY2023/ 24 FY2024/ 25
Actual Estimate Estimate Estimate
Golf Rounds - total
Resident Rounds
Resident Guest Rounds
Other Rounds
Resident Covers
Total Covers
76,500
18,271
4,671
53,558
7,012
246,309
78,795
18,819
4,811
55,165
7,222
253,698
81,159
19,384
4,955
56,820
7,439
261,309
83,594
19,965
5,104
58,524
7,662
269,148

Page 36 ends

Council Meeting Agenda May 18, 2023
I ndian Wells Golf Resort Program Budget
Account Number
FY2021/22
Year End
Actual
FY2022/23
Year End
Estimate
FY2023/24 FY2023/24
Budget Projected
Detail Appropriation i change
FY2024/25
Budget
Detail
FY2024/25
Projected
Appropriation
i change

GOLF RESORT FUND
Golf Resort Contract
5606701 505000 Operations
15,493,761
15,998,614
0 -100.0%
0 Cost of Sales
0 -
Payroll
0 -
Operating Expense
0 -
Total Golf Resort Contract
15,493,761
15998,614
0 -100.0%
0 Golf Resort Administration
5606702 511000 Regular Employees (0.40 FTE)
109,798
106,829
96,952
-9.2%
100,095

3.2%
5606702 521100 Retirement - Employer
14,861
15,569
15,150
-2.7%
15,680

3.5%
5606702 522000 FICA
5,882
5,993
4,947
-17.5%
5,008

1.2%
5606702 523000 Croup Insurance
12,028
15,777
12,347
-21.7%
12,779

3.5%
5606702 524000 OPEB Benefit
31,267
32,049
29,086
-9.2%
30,028

3.2%
5606702 525100 Retirement 401A
6,517
7,171
5,803
-19.1%
5,882

1.4%
5606702 526000 Vehicle/Cell Allowance
343
2,466
1,849
-25.0%
1,849

0.0%
5606702 526100 Employee FICA Benefit
4,761
4,444
3,347
-24.7%
3,356

0.3%
5606702 526200 HRA Medical Benefit
510
510
400
-21.6%
400

0.0%
Total Salary and Benefits
185,966
190,808
169,881
-11.0%
175,077

3.1%
5606702 531000 Professional Services
35,254
64,395
65,876

2.3%
67,852

3.0%
Audit, Golf Resort
5606702 544000 Bldg. & Grounds Maintenance
0 303,850
300,000
-1.3%
300,000

0.0%
5606702 545000 Infrastructure
0 158,620
150,000
-5.4%
155,000

3.3%
5606702 558000 Insurance Expense
238,193
236,440
237,199

0.3%
249,059

5.0%
General Liability and Worker's Comp
4,126
4,332
Property, Earth, Flood Insurance
233,073
244,727
5606702 591600 Indirect Costs
7,549
4,427
3,833
-13.4%
3,965

3.4%
Total Golf Resort Administration
466,963
958,540
926,789
-3.3%
950,953

2.6%
Total GOLF RESORT FUND
15,960,723
16,957,154
926,789
-94.5%
950,953

2.6%

Page 361151 ends

Council Meeting Agenda May 18, 2023
Capital Improvement
Program

Page 362 of 447 ends

Council Meeting Agenda May 18, 2023
Capital I mprovement Program Overview
The Capital Improvement Program (CI P) is the
City's comprehensive multi -year plan for the
development of the City's capital facilities and
improvements. The plan outlines the
expected capital projects over the next five
years. Capital projects usually involve higher
costs and take a year or more to complete.
p1
. oricove
EvAlualP ‘-71
The Capital Improvement Program
preparation begins in January, with key department heads and managers participating.

The management staff develops their Capital Improvement Program proposals to satisfy the needs of the City while still working within the available resources they would be drawing on.

The Capital Improvement Program is not a budget but a financial plan for capital improvements for the next five years. The program is not a commitment to spend; no authorization to spend funds exists until the City Council adopts the budget that includes the first two years of the five-year program.

A capital improvement project includes the construction, acquisition, expansion, rehabilitation, or non -routine maintenance work that generally costs $5,000 or more and results in the creation or preservation of a capital asset. The Capital Improvement Program attempts to identify all capital maintenance, facilities, and improvements needed within the next five years. It may include equipment purchases such as vehicles, capital -related studies, and master plans.

The program is updated yearly to provide a continuous five-year projection of the City's future capital needs. In each program year, projects are identified with a project description, justification, priority, and funding source. Next, the capital projects are placed into the citywide long-range cash flow. Individual projects are then compiled, summarized, and identified to the various funding sources, including existing fund balances, projected revenues, developer fees, grants, and interfund loans. Once completed, capital improvements shall be maintained at the level required to adequately protect the City's capital investment and minimize future replacement costs.

Page 3632 ends

Council Meeting Agenda May 18, 2023
Capital Budget Summary
The five-year capital improvement plan includes forty projects budgeted for $43.4 million.

Approximately $21.0 million in General Fund expenditures and $22.4 million comes from grants, developer contributions, the Housing Authority, and other sources. The Qty uses grant funding to develop capital projects to the extent possible. The location and description of each capital project are discussed within the capital budget.

Capital Improvements
20,000,000
18,000,000
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
Mai

PUBLIC SAFETY STREETS & ROADS LANDSCAPING FACILITIES & STORM DRAIN

IMPROVEMENTS EQUIPMENT SYSTEM

45.0%

40.0%

35.0%

30.0%

25.0%

20.0%

15.0%

10.0%

5.0%

0.0%
This CI P Budget allocates existing funds and anticipated revenues to new and continuing projects in the Qty's multi -year CI P. The budget is based on analyzing available funding sources and reviewing project needs and priorities. The City's CI P needs often outweigh available resources; therefore, the Budget is constrained by the availability of funds.

The CI P program is overseen by the Public Works Department and is managed by individual departments depending on the specific project. The Finance Department provides fiscal oversight and accountability. CI P projects include new construction, infrastructure improvements, building maintenance, and major equipment purchases. The program is a planning and funding tool for the City Council and staff. A comprehensive list of projects with detailed descriptions of the work, funding needs, and funding sources is nominated by staff and approved by the Council.

Page 36400 ends

Council Meeting Agenda May 18, 2023
Source and Use of Funds
Capital budgeting is a fundamental part of the budgetary process at the municipal level.

Municipalities employ it to plan, control, and allocate resources among competing demands.

Moreover, efforts to improve government efficiency have spurred interest in tools that help public officials make better capital investment decisions. As a result, capital budgeting is a vital part of financial planning and decision -making, especially regarding developing, constructing, and acquiring new capital facilities and maintaining existing ones. In addition, the City's long- term cash flow projections are a vital component in the capital budgeting program's development, scope, and timing.

The underlying goal is to know how much to budget and when those funds will be needed.

Without a long-term capital budgeting process, the quality of the Qty's infrastructure will diminish to unacceptable levels. In addition, research has shown that an active capital budgeting program is the most cost-effective and efficient way for a municipality to maintain its infrastructure.

The CI P Budget is developed by evaluating available funding sources for new and continuing CI P projects. Some funding sources are very flexible and can be used for various tasks. In contrast, other funding sources are restricted, in some cases, to certain types of projects or areas of the community. Further, funds to support capital projects are limited, requiring project needs and priorities to be evaluated within the funding source's requirements.

Various funding sources are included for all capital programs. The funding source displays capital revenues for each year of the five-year CI P. In addition, the funding source shows the capital expenditures by line item for each year of the five years. a P project detail pages are designed to provide accurate and informative financial and logistical information for projects.

Use of Capital Reserves
The City Council established long-term capital replacement funds in the fiscal year 2011/12 as a part of a good governance strategy. Capital replacement Funds provide the funding necessary to construct capital improvement projects identified in the capital budgeting process.

The capital replacement funds have a combined cash balance of approximately $26.3 million.

Reserve funding is broken down into four categories - City, Golf Resort, Fire, and Housing based on the funding source of the capital asset. Revenues in each category are used to fund the annual reserve amount. In this fashion, capital reserves act like long-term savings accounts; cash is deposited based on calculated reserve amounts, and cash is withdrawn based on the need for capital repairs or replacements. This ensures enough cash reserves are

Page 3654 ends

Council Meeting Agenda May 18, 2023
maintained to make necessary repairs without deferring maintenance. To ensure the City's long-term capital needs are met, the Policy requires an annual review by the Finance Director.

Funding the Annual Reserve
The City reserves approximately $2.0 million annually as a part of the Budget. Identified funding sources in each category contribute to the annual reserve amount or fund annual capital expenditures, thereby reducing the yearly reserve amount. The annual reserve is funded using a priority system.

The funding priority is as follows:

1. Interest income earned in Reserve funds.

2. Regional funding sources.

3. Capital grant contributions.

4. Remainder of funding amount from General Fund, Fire Fund, FAMD, or Housing Authority based on the funding source of the capital asset.

Initiatives
• Maintain healthy, vibrant, and water conscience landscaping. • Maintain a Qty Average Pavement Condition Index of seventy-five points or higher. • Systematically remove and replace trees Citywide.
• Perform annual sidewalk repairs to remove tripping hazards.

Program Staff Allocation
There are no staffing allocations for this program.

Workload Activity Measures
There are no Workload Activity Measures designated for this program.

Page 36 ends

Project Number Fund
Program
Budget
Activity No.

Status
Project Description
Project
Ranking
CI P Budget
Rolls PY
approved budget
FY2024
FY2025
FY2026
FY2027
FY2028
Total Project
City Paid Capital
Cost
Ow sip P enc.,,
Developer Fees, or
Other Grant
Reimbursement
Reimbursing Agency
228
Fire for City Hall
50,000
50,000
50,000
Fire Fund
228
New Bu
ilding Building
100,000
100,000
-
100,000
Fire Fund
228
9904
Public Safety Access
700,000
300,000
1,000,000
-
1,000,000
Fire Fund
Total Public Safety
700,000
450,000
-
-
-
-
1,150,000
-
1,150,000
Streets & Roads
316/219
9301
Bid
Annual Asphalt Program
1 500,000
500,000
500,000
500,000
500,000
2,500,000
1,740,000
760,000
RMRA
316
9331
Bid
Hwy 111 Pavement Rehabilitation
1 1,500,000
1,500,000
1,300,000
200,000
AB939/Developer Fees
316
9336
Bid
Warner Trail Road Improvements
1 549,980
950,020
797,500
2,297,500
2,297,500
316
9325
Roadway Striping
1 81,250
-
81,250
81,250
316
On Call Concrete
1 70,021
-
50,000
50,000
50,000
50,000
270,021
270,021
316
ReDesign
Complete Streets (Phased)
1 420,000
700,000
1,200,000
1,200,000
1,200,000
4,720,000
4,470,000
250,000
SS4A
316
Pedestrian Safety Improvements
1 500,000
500,000
500,000
316
9930
On Call Roject Management
1 285,000
285,000
285,000
855,000
855,000
316
9332
Construction
Club Drive Improvements
1 321,598
700,000
1,021,598
1,001,598
20,000
Club Dr LLMD
316
9942
Construction
Miles Avenue Bridge Repair
1 500,000
503,571
1,003,571
449,532
554,039
FEMA
316
9311
Design
NorthEastern Traffic Flow Improvements
1 170,000
140,000
950,000
1,260,000
1,260,000
316
9302
Shovel Ready
Casa Dorado Safety Entrance Improvements
1 805,000
805,000
805,000
316
Fred Waring Rehabilitation, Drywell
2 120,000
1,175,000
1,295,000
1,295,000
316
Annual Street Name Sign retrofit
2 10,000
10,000
10,000
30,000
30,000
316
Audible Pedestrian Buttons/Signal Rewiring
3 120,000
120,000
120,000
316
Paver Replacement Citywide
3 320,000
320,000
320,000
Total Streets & Roads
1,692,849
5,508,591
4,217,500
3,660,000
1,750,000
1,750,000
18,578,940
16,794,901
1,784,039
Landsca•in.
316
--
Palm Tree Replacement/Highway 111
1 -
100,000
100,000
100,000
100,000
400,000
400,000
316
ReDesign
Highway 111 Drought tolerant landscaping/Palm Tree Skinning 1 330,000
340,000
670,000
20,000
650,000
DWR
316
Fred Waring Landscape Improvements
3 570,000
570,000
570,000
Total Landscaping
-
330,000
1,010,000
100,000
100,000
100,000
1,640,000
990,000
650,000
Facilities & E.ui.ment
316
ReDesign
Indian Wells Lane/Resort Campus Paving Improvements
1 90,000
590,250
-
680,250
590,250
90,000
Insurance Payout
316
Maintenance Yard Redesign
1 85,000
65,000
150,000
150,000
316
Quoting
Qty Vehide Replacement
1 75,000
75,000
75,000
75,000
75,000
375,000
375,000
316
Maintenance Garage Roll Up Door
1 50,000
50,000
50,000
316
Quoting
(2) Changeable Message Signs
1 45,000
45,000
45,000
316
9905
Construction
Energy Efficency/Sustainable Community
1 6,918,453
6,918,453
-
6,918,453
Bond
Passive Park Construction - Qty Share
1 463,136
463,136
463,136
316
Civic Center Paving/Maintenance Yard Improvements
2 122,750
495,000
617,750
617,750
316
Design
'LF Charge Ready
2 300,000
300,000
300,000
316
Qty Hall Restrooms
3 100,000
300,000
400,000
400,000
316
Replace Qty Hall Ductwork
3 250,000
-
250,000
-
250,000
Bond
316
Update Qty Hall Aerial Photos
3 20,000
20,000
20,000
Total Facilities & Equipment
7,471,589
1,518,000
755,000
375,000
75,000
75,000
10,269,589
3,011,136
7,258,453
Storm Drain System
316
9605
Design
East Drop Structure
1 1,452,017
1,452,017
-
1,452,017
FEMA
316
9605
Shovel Ready
West Drop Structure
1 1,484,368
1,484,368
-
1,484,368
FEMA
316
ReDesign
Low Flow Channel
1 95,000
525,000
620,000
20,000
600,000
DWR
256
4601
Design
Modify WWR Channel Bank (HA Property)
1 2,500,000
5,500,000
8,000,000
8,000,000
Housing
Authority/Community
Funding/CVWD/ Developer
contributions
316
Trash Capture Devices
2 34,500
-
34,500
34,500
316
Update Drainage Master Ran
3 200,000
200,000
200,000
Total Storm Drain System
5,470,885
95,000
6,025,000
200,000
-
-
11,790,885
254,500
11,536,385
Indian Wells Golf Resort
560
Clubhouse/Fadlity
-
-
Golf Fund
560
Common Area Structure
-
-
Golf Fund
560
Golf Course and Range Equipment
-
-
Golf Fund
560
Pavilion
-
Golf Fund
560
Restaurant/Food & Beverage
_
-
Golf Fund
560
Cart Fleet
-
-
Golf Fund
560
Golf Cart Bridge Maintenance
-
Golf Fund
Total Indian Wells Golf Resort
-
-
-
-
-
-
-
-
-
Total
15,335,323
7,901,591
12,007,500
4,335,000
1,925,000
1,925,000
43,429,414
21,050,537
22,378,877
23

Page 367 ends

Council Meeting Agenda May 18, 2023
Capital Improvement
Program
Public Safety

Page 368 of 447 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
V City of Indian Wells FY 2024 thru FY 2029
Project Name Fire-PIV for City Hall
Project # 2023 -FIRE -316-001
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Public Safety Type Start Date
City Council Goal Useful Life End Date
Status
❑x New Project ❑ Continuing Project ❑ Preliminary Budget ❑x Construction ❑ Preliminary Design ❑ Final Design
Description & Justification
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 50,000.00
The water valve used for fire response at City Hall is in need of repair. In addition, the general area in and around the valve sytem has been the subject of deferred maintenance, and has reached the end of its life cycle.

Expenditures FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total Planning/Design
Construction $ 50,000.00 $ - $ - $ - $ - $ 50,000.00
Administration/Inspection
Contingency
$ - $
Funding Sources
TOTAL $ 50,000.00 $ - $ - $ - $ - $ 50,000.00
FY 2024 FY 2025
FY 2026 FY 2027
FY 2028 Total
Fire Fund
$ 50,000.00 $
$ 50,000.00
$ - $
TOTAL $ 50,000.00 $
$ 50,000.00

Page 3697 ends

Council Meeting Agenda May 18, 2023
Capital Improvement
Program
Streets & Roads

Page 370 of 447 ends

CAPITAL IMPROVEMENgcl1R15ittil ting Agenda May 18, 2023 1c17. City of Indian Wells FY 2024 thru FY 2029
Project Name Annual Asphalt, Phase 2
Project # 2023 -INFRA -316-001
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Streets and Roads Type Start Date
City Council Goal Useful Life End Date
Status
❑ New Project 0✓ Continuing Project
❑.. Construction I] Preliminary Design
Description & Justification
❑ Preliminary Budget
❑ Final Design
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 500,000.00
Local Road Paving Phase 2 will continue the City's pavement management program goals. Phase 2 design will include with streets of Morongo Place, Choctaw Circle, Crow Circle, Cielito, Blackfoot, Osage Trail (west and east of Eldorado), Zuni, Osage Court, Via Corona (north of Osage), Pawnee Circle and Mohican Circle.

Expenditures
Planning/Design $ 65,000.00 $
Construction $ 390,000.00
Administration/Inspection $ 6,000.00 $
Contingency $ 39,000.00 $
TOTAL $ 500,000.00 $
FY 2024 FY 2025
FY 2026
FY 2027 FY 2028 Total
- $
- $ - $ - $ 65,000.00
$ 390,000.00
$ - $ $ - $ 6,000.00
$ $ - $ - $ 39,000.00
$ $ $ - $ 500,000.00
$ - $
$ $
Funding Sources FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total Annual Asphalt
$ 500,000.00 $ $ - $ - $ - $ 500,000.00
$ - $ - $ - $ - $ - $
$ - $
- $ - $ - $ - $
TOTAL $ 500,000.00
$ 500,000.00

Page 371580 ends

CAPITAL IMPROVEMENqc114115ittil ting Agenda May 18, 2023 1c17. City of Indian Wells FY 2024 thru FY 2029
Project Name Annual Asphalt, Phase 3
Project # 2023 -INFRA -316-001
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Streets and Roads Type Start Date
City Council Goal Useful Life End Date
Status
❑ New Project 0✓ Continuing Project
❑.. Construction I] Preliminary Design
Description & Justification
❑ Preliminary Budget
❑ Final Design
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 500,000.00
Local Road Paving Phase 3 will continue the City's pavement management program goals. Phase 3 design will include with streets of Pala Palms, Shoshone, Tecopa, Kawae, Navajo, Cochise, Cholmae, Caino del Rey S, Via Mariposa, Apache, Mohawk Circle, Abrigo Way, Paseo Coronado, and Via Corona.

Expenditures
Planning/Design $
Construction $
FY 2024
FY 2025 FY 2026
FY 2027 FY 2028 Total
- $ 65,000.00 $
- $ - $ - $ 65,000.00
$ 390,000.00 $
$ $
Administration/Inspection $ - $ 6,000.00 $
Contingency $ - $ 39,000.00 $
TOTAL $0.00 $ 500,000.00 $
$ 390,000.00
- $ - $ - $ 6,000.00
- $ - $ - $ 39,000.00
$ $ - $ 500,000.00
Funding Sources FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total Annual Asphalt
$ 500,000.00 $ - $ - $ - $ 500,000.00
- $ - $ - $ - $
- $
- $ - $ - $ - $
TOTAL $
- $ 500,000.00
$ 500,000.00

Page 3729 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
City of Indian Wells
Project Name
Project #
Location
Plan Reference
Category
City Council Goal
Status
❑ New Project
0 Construction
Highway 111 Rehabilitation, Phase 2
2023 -INFRA -316-002
Streets and Roads
0 Continuing Project
❑ Preliminary Design
Description & Justification
Department
Contact
Type
Useful Life
FY 2024 thru FY 2029
Public Works Priority
Public Works Mgr Jurisdiction
Start Date
End Date
❑ Preliminary Budget
❑ Final Design
Jul -23
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 1,500,000.00
This work is the last phase of the Highway 111 Rehabilitation Project. Construction will occur along Highway 111, from Eldorado Drive and Miles Avenue. Construction was broken into phases to accommodate for increasing construction costs.

Expenditures
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total
Planning/Design
Construction
$ 1,200,000.00 $
- $ 1,200,000.00
Administration/Inspection
$ 75,000.00 $
$ 75,000.00
Contingency
$ 225,000.00 $
- $ - $ - $ - $ 225,000.00
Funding Sources
TOTAL $ 1,500,000.00
$ 1,500,000.00
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total
Capital Improvements
$ 1,500,000.00 $
$ - $
$ - $ 1,500,000.00
- $
- $
$ - $
TOTAL $ 1,500,000.00
$ 1,500,000.00

Page 373 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
1cIP. City of Indian Wells FY 2024 thru FY 2029
Project Name Warner Trail Road Improvements
Project # 2023 -INFRA -316-004
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Streets and Roads Type Start Date
City Council Goal Useful Life End Date
Status
2New Project 0 Continuing Project
❑� Construction 0 Preliminary Design
Description & Justification
❑ Preliminary Budget
❑ Final Design
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 2,297,500.00
Warner Trail is classified as a collector in the City's General Plan. It also carries traffic for the City's singular public school. The public has contributed to ideas for safety improvements in the area. In addition, failing strom drain trench and many utility crossings have shortened the life span of the asphalt. The project will add a NB right turn lane to Fred Waring, complete repairs to the storm drain, and pave the roadway from Miles Avenue to Fred Waring.

Expenditures
Planning/Design $ $ -
Construction $ 1,380,000.00 $ 725,000.00
Administration/Inspection $ 20,000.00 $
Contingency $ 100,000.00 $ 72,500.00
TOTAL $ 1,500,000.00 $ 797,500.00
FY 2024
FY 2025
FY 2026
FY 2027 FY 2028 Total
$ 2,105,000.00
$ 20,000.00
$ 172,500.00
$ 2,297,500.00
Funding Sources FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total Rollover
Capital Improvements
549,980.00 $
950,020.00 $ 797,500.00
- $
-
- $ 549,980.00
- $ 1,747,520.00
- $
- $
TOTAL $ 1,500,000.00 $ 797,500.00
$ 2,297,500.00

Page 3741 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
V City of Indian Wells FY 2024 thru FY 2029
Project Name
Project #
Location
Plan Reference
Category
City Council Goal
Status
❑ New Project
❑x Construction
Roadway Striping
2023 -INFRA -316-005
Department Public Works Priority
Contact Public Works Mgr Jurisdiction
Streets & Roads Type Start Date
Useful Life End Date
❑X Continuing Project
❑ Preliminary Design
❑ Preliminary Budget
❑ Final Design
❑ Final Budget
❑ Env. ROW
Description & Justification
Total Project Cost: $ 81,250.00
This annual project provides for refreshing or modification of striping aorund the City. This includes striping that may be damaged by weather or vehicular accident.

Expenditures
Planning/Design
Construction
Administration/Inspection
Contingency
Funding Sources
Capital Improvement
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total
$ $ $ $ $ - $ -
$ 81,250.00 $ $ $ $ $ 81,250.00
$ $ $ $ $ - $ -
$ - $ - $ - $ - $ - $ -
TOTAL $ 81,250.00 $ - $ - $ - $ - $ 81,250.00
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total
$ 81,250.00 $ $ $ $ - $ 81,250.00
$ - $ - $ - $ - $ - $
$ - $ - $ - $ - $ - $
$ - $ - $ - $ - $ - $
TOTAL $ 81,250.00 $ - $ - $ - $ - $ 81,250.00

CITYWIDE

Page 3752 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
V City of Indian Wells FY 2024 thru FY 2029
Project Name On Call Concrete
Project # 2023 -INFRA -316-006
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Streets & Roads Type Start Date
City Council Goal Useful Life End Date
Status
❑ New Project ❑ Continuing Project ❑ Preliminary Budget ❑x Construction ❑ Preliminary Design ❑ Final Design
Description & Justification
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 270,021.00
This annual project provides for additions or repair to concrete facilities throughout the City, including sidewalk, ADA ramps, curb and gutters.

Expenditures FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total Planning/Design $ $ - $ $ - $ - $
Construction $ 70,021.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ Administration/Inspection $ $ - $ - $ - $ - $
Contingency $ - $ - $ - $ - $ - $
TOTAL $ 70,021.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 270,021.00
Funding Sources FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total Capital Improvement $ 70,021.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 270,021.00 $ - $ - $ - $ - $ - $
$ - $ - $ - $ - $ - $
$ - $ - $ $ - $ $
TOTAL $ 70,021.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 270,021.00

CITYWIDE

Page 376 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
City of Indian Wells FY 2024 thru FY 2029
Project Name
Project #
Location
Plan Reference
Category
City Council Goal
Status
O New Project
0 Construction
Complete Streets
2023 -INFRA -316-008
Streets and Roads
O Continuing Project
O Preliminary Design
Description & Justification
Complete Streets programs assist Cities in creating safer, usable transportation corridors for methods outside of vehicular travel. The City received federal funding to study and create a Safety Action Plan (SAP) for designing safer pedestrian, bike, and other alternative methods of travel. In addition, the SAP will allow the City to actively seek grant funding to cover the cost of the improvements. These methods of funding require Community Outreach and participation. Expected safety recommendations include sidewalks, bike lanes, crosswalks and protected turn lanes.

Department Public Works
Contact
Type
Useful Life
Priority
Public Works Mgr Jurisdiction
Start Date
End Date
O Preliminary Budget 0 Final Budget 0
0 Final Design Env. ROW
Total Project Cost: $ 4,720,000.00
Expenditures
Planning/Design
Construction
Administration/Inspection
Contingency
Funding Sources
Capital Improvement
SS4A
FY 2024
$ 420,000.00
$ - $
TOTAL $ 420,000.00
FY 2025
720,000.00 $
$720,000.00
FY 2024 FY 2025
$ 170,000.00 $ 720,00.00
$ 250,000.00 $
$ - $
$ - $
$ 420,000.00 $ 720,000.00 $ 1,200,000.00 $ 1,200,000.00 $ 1,200,000.00 $ 4,720,000.00 FY 2026 FY 2027 FY 2028 Total
$ - $ - $ 420,000.00
1,200,000.00 $ 1,200,000.00 $ 1,200,000.00 $ 4,300,000.00 $ - $ - $ -
$ - $ - $
$ 1,200,000.00 $ 1,200,000.00 $ 1,200,000.00 $ 4,720,000.00 FY 2026 FY 2027 FY 2028 Total
$ 1,200,000.00 $ 1,200,000.00 $ 1,200,000.00 $ 4,470,000.00 $ - $ - $ - $ 250,000.00
$ - $ - $ - $
$ - $ - $ - $
TOTAL
!� I s+4141,10**14PitliT4c. 't4
s�+ ta3rkli4
- "4' Wig '
. fee
Pi-, VII Iitr

Page 37954 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
City of Indian Wells
Project Name
Project #
Location
Plan Reference
Category
City Council Goal
Status
0 New Project
0 Construction
Pedestrian Safety Improvements
2023 -INFRA -316-016
Eldorado Dr/Fairway
Streets & Roads
❑ Continuing Project
❑ Preliminary Design
Description & Justification
Department
Contact
Type
Useful Life
FY 2023 thru FY 2028
Public Works Priority
Public Works Mgr Jurisdiction
Start Date
End Date
❑ Preliminary Budget
❑ Final Design
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 500,000.00
Interim pedestrian safety improvements at requested areas on Eldorado Drive and Fairway Drive. These improvements are designed to be temporary while permanent improvemnts are under review.

Expenditures
Planning/Design
Construction
Administration/Inspection
Contingency
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028
Total
TOTAL
Funding Sources
$ 100,000.00 $
$ 300,000.00 $
$ 25,000.00 $
$ 75,000.00 $
$ 500,000.00
- $ 100,000.00
- $ 300,000.00
- $ 25,000.00
- $ 75,000.00
$ 500,000.00
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total
$ 500,000.00 $
$ - $
$ - $
$ - $
500,000.00
TOTAL
$ 500,000.00
INV 1 al $ r
1014r .: t w Male , NP-
, , + f
*013 ' 191' w
Ili ;w1 Atte n" 4d �;.• 114*. 'a
500,000.00
Ci
. 1041 sr
, *- 1
r. 4%5 Wig ('
rj Es M. f ,h iuUw vii .tak
1 a •7V, ►4'4 WU' L. i `.V W I+4,► , r.

Page 3785 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
V City of Indian Wells FY 2024 thru FY 2029
Project Name
Project #
Location
Plan Reference
Category
City Council Goal
Status
❑ New Project
❑ Construction
On Call Project Management
2023 -INFRA -316-009
Department Public Works Priority
Contact Public Works Mgr Jurisdiction
Streets & Roads Type Start Date
Useful Life End Date
❑X Continuing Project
❑ Preliminary Design
❑ Preliminary Budget
❑ Final Design
❑ Final Budget
❑ Env. ROW
Description & Justification
Total Project Cost: $ 855,000.00
The City produces a robust Capital Improvement Program. The program is especially substantial for the next three years, including the City - led Channel Lining project. Staff augmentation assists the City with delivering the projects in a timely matter.

Expenditures
Planning/Design
Construction
Administration/Inspection
Contingency
Funding Sources
Capital Improvement
FY 2024 FY 2025
$ $ - $
$ 285,000.00 $ 285,000.00 $
$ $ - $
$ $ - $
TOTAL $ 285,000.00 $ 285,000.00 $
FY 2026
285,000.00
285,000.00
FY 2027
FY 2028 Total
- $ - $
- $ $
855,000.00
855,000.00
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total
$ 285,000.00 $ 285,000.00 $ 285,000.00 $ - $ - $ 855,000.00 $ - $ - $ - $ - $ - $
$ - $ - $ - $ - $ - $
$ $ $ $ $ $
TOTAL $ 285,000.00 $ 285,000.00 $ 285,000.00 $

CITYWIDE
- $ - $ 855,000.00

Page 3795 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
City of Indian Wells FY 2024 thru FY 2029
Project Name
Project #
Location
Plan Reference
Category
City Council Goal
Status
0 New Project
❑x Construction
Club Drive Improvements
2023 -INFRA -316-010
Department Public Works Priority
Contact Public Works Mgr Jurisdiction
Streets and Roads Type Start Date
Useful Life End Date
O Continuing Project
O Preliminary Design
❑ Preliminary Budget
❑ Final Design
❑ Final Budget
❑ Env. ROW
Description & Justification
Total Project Cost: $ 1,021,598.00
Club Drive operates as a collector serving the retail/office buildings to the east, and the Indian Wells Hotel to the west. In addition, it serves the auxiliary gate to the Indian Wells Country Club. This project will install a sidewalk on the east side of the street, painted bike lanes on both the east and west side, and center turn lane that serves both sides. Landscaping will be refreshed, lighting will be added, and the street will be resurfaced in between the pavers at the north and south ends of the street.

Expenditures
Planning/Design
FY 2024
FY 2025
FY 2026
FY 2027 FY 2028 Total
Construction
$ 1,021,598.00 $
- $ 1,021,598.00
Administration/Inspection
$ -
$ $ $
Contingency
$ - $
$ - $
- $
TOTAL $ 1,021,598.00 $
Funding Sources FY 2024
FY 2025 FY 2026
$ 1,021,598.00
FY 2027 FY 2028 Total
Capital Improvement
$ 1,021,598.00 $ $ $ $ - $ 1,021,598.00
- $ - $
- $
TOTAL $ 1,021,598.00
$ 1,021,598.00

Page 38 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
IV City of Indian Wells FY 2024 thru FY 2029
Project Name Miles Avenue Bridge Repair
Project # 2023 -INFRA -316-011
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Streets and Roads Type Start Date
City Council Goal Useful Life End Date
Status
❑ New Project 0 Continuing Project
0 Construction 0 Preliminary Design
Description & Justification
❑ Preliminary Budget
❑ Final Design
Jul -23
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 1,003,571.00
The Miles Avenue Bridge crosses the Whitewater River, and is one of the City's Major thouroughfares that transport traffic from the north side of the river to the southside. Mutliple, heavy, high flow storms have damaged sections under the surface of the channel. Design is complete, and has been approved by CVWD.

Expenditures
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total
Planning/Design
$ - $
Construction
$ 1,003,571.00 $
- $ 1,003,571.00
Administration/Inspection
Contingency
TOTAL
$ - $ - $ - $ - $
$1,003,571 $ 1,003,571.00
Funding Sources FY 2023 FY 2024 FY 2026 FY 2027 FY 2028 Total FEMA Grant
$ 500,000.00 $
- $ - $ $ $ 500,000.00
Capital Improvement $ 503,571.00 $
- $ 503,571.00
- $
TOTAL $ 1,003,571.00
$ 1,003,571.00

Page 38168 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
City of Indian Wells FY 2024 thru FY 2029
Project Name NorthEastern Traffic Flow Improvements
Project # 2023 -INFRA -316-003
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Streets and Roads Type Start Date
City Council Goal Useful Life End Date
Status
ONew Project ❑.i Continuing Project
2 Construction El Preliminary Design
Description & Justification
❑ Preliminary Budget
❑ Final Design
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 1,260,000.00
The NorthEastern quadrant of the City experiences traffic delays during large events. This project will include dedicated right turn pockets, widening of the right turn lane onto Miles Avenue, median reconstruction, updating the landscaping and the final paving of Miles Avenue between Washington and Highway 111.

Expenditures
Planning/Design $ 300,000.00 $ - $ - $ - $ $ 300,000.00 Construction $ - $ 900,000.00 $ $ - $ $ 900,000.00
Administration/Inspection $ 10,000.00 $ - $ $ - $ $ 10,000.00 Contingency $ - $ 50,000.00 $ $ - $ $ 50,000.00
$ 1,260,000.00
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total
TOTAL
$ 310,000.00 $ 950,000.00
Funding Sources FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total Capital Improvement
310,000.00 $ 950,000.00 $
- $ $
- $ - $
1,260,000.00
TOTAL
310,000.00 $ 950,000.00
$ 1,260,000.00

Page 38 ends

CAPITAL IMPROVEMEIVg41t15llE ting Agenda May 18, 2023
1c17. City of Indian Wells FY 2024 thru FY 2029
Project Name Casa Dorado Safety Improvements
Project # 2023 -INFRA -316-014
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Streets and Roads Type Start Date
City Council Goal Useful Life End Date
Status
New Project 0✓ Continuing Project
El Construction 0 Preliminary Design
Description & Justification
❑ Preliminary Budget
❑ Final Design
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 805,000.00
The entrance to the Casa Dorado community from Highway 111 has a jog in the pedestrain access that is not ADA compliant.

The project is shovel ready, and the City is seeking grant money for its construction. The realignment of the sidewalk will extend west from the entrance to Rancho Palmeras. Bollard lighting and electircal infrastructure will be refreshed, and a storm drain inlet will require relocation.

Expenditures
Planning/Design $
Construction $
Administration/Inspection $
Contingency $
FY 2024
FY 2025
FY 2026
FY 2027 FY 2028 Total
TOTAL
- $
- $ 700,000.00
- $ 105,000.00
- $
$0 $ 805,000.00
$ - $ - $
$ - $ - $ 700,000.00
$ - $ - $ 105,000.00
$ - $ - $
$ $ $ 805,000.00
Funding Sources FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total - $ 805,000.00 $ - $ - $ - $ 805,000.00
- $ - $ - $ - $
- $
TOTAL $
$ 805,000.00
$ 805,000.00

Page 383 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
City of Indian Wells FY 2024 thru FY 2029
Project Name Fred Waring Rehabilitation
Project # 2023 -INFRA -316-014
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Streets and Roads Type Start Date
City Council Goal Useful Life End Date
Status
❑ New Project ❑ Continuing Project ❑ Preliminary Budget ❑ Construction ❑ Preliminary Design ❑ Final Design
Description & Justification
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 1,295,000.00
The average PCI of Fred Waring within the City Limits is 65%. Fred Waring is a high volume Major Arterial, carrying approximately 35,000 trips a day. This project will restore the surface of the pavement, and includes a redirection of a failing drywell on the northside of Fred Waring, adjacent to the Whitewater channel.

Expenditures FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total Planning/Design $ - $ 120,000.00 $ - $ - $ 120,000.00
Construction $ - $ - $ 1,175,000.00 $ - $ - $ 1,175,000.00 Administration/Inspection $ - $ - $ - $ - $ -
Contingency $ - $ - $ - $ - $ -
TOTAL $ $ 120,000.00 $ 1,175,000.00 $ 1,295,000.00
Funding Sources FY 2024
Capital Improvement $ - $ 120,000.00 $ 1,175,000.00 $ - $ - $ 1,295,000.00 FY 2025 FY 2026
FY 2027 FY 2028 Total
TOTAL $
- $ 120,000.00 $ 1,175,000.00
$ 1,295,000.00

Page 38271 ends

CAPITAL IMPROVEMENgcl1R15ittil ting Agenda May 18, 2023 1c17. City of Indian Wells FY 2024 thru FY 2029
Project Name Annual Street Name Sign Retrofit
Project # 2023 -INFRA -316-015
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Streets and Roads Type Start Date
City Council Goal Useful Life End Date
Status
0 New Project 0✓ Continuing Project
❑.. Construction 0 Preliminary Design
Description & Justification
❑ Preliminary Budget
❑ Final Design
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 30,000.00
This ongoing project replaces old street name signs with new, high intensity grade reflective signs. The new, high intensity grade reflective signs are cheaper and easier to maintain. This project covers name signs citywide.

Expenditures
Planning/Design $ $ - $ - $ - $ - $
Construction $ 10,000.00 $ 10,000.00 $ 10,000.00 $ $ - $ 30,000.00 Administration/Inspection $ - $ - $ - $ - $ - $
Contingency $ - $ - $ - $ - $ - $
TOTAL $10,000 $ 10,000.00 $ 10,000.00 $ 30,000.00
FY 2024
FY 2025
FY 2026
FY 2027 FY 2028 Total
Funding Sources FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total Captial Improvement
$ 10,000.00 $ 10,000.00 $ 10,000.00 $ - $ - $ 30,000.00 $ - $ - $ - $ - $ - $
$ $ $ - $ - $ - $
$ - $ - $ - $ - $ - $
TOTAL $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 30,000.00

Page 3852 ends

CAPITAL IMPROVEMENgcri-R15ittil ting Agenda May 18, 2023 IcIT. City of Indian Wells
Project Name
Project #
Location
Plan Reference
Category
City Council Goal
Status
ENew Project
❑.. Construction
Audible Pedestrian Buttons
2023 -INFRA -316-016
Streets and Roads
0✓ Continuing Project
0 Preliminary Design
Description & Justification
Department
Contact
Type
Useful Life
FY 2024 thru FY 2029
Public Works Priority
Public Works Mgr Jurisdiction
Start Date
End Date
❑ Preliminary Budget
❑ Final Design
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 100,000.00
Adding audible pedestrian buttons at five intersections along Highway 111. Club Drive, Indian Wells Lane, Miles Avenue, Rancho Palmeras, and Province will receive audible pedestrian buttons, and signal rewiring will be required at Indian Wells Lane and Miles Avenue.

Expenditures
FY 2024
FY 2025
FY 2026 FY 2027 FY 2028 Total
Planning/Design
Construction
Administration/Inspection
Contingency
TOTAL
Funding Sources FY 2024
- $
- $ 5,000.00 $ - $ - $ 5,000.00
- $ 80,000.00 $ -
- $ 5,000.00 $ -
- $ 10,000.00 $ -
$ 100,000.00 $ -
$
$ 80,000.00
$ 5,000.00
$ 10,000.00
$ 100,000.00
FY 2025 FY 2026 FY 2027 FY 2028 Total
Capital Improvement
$ - $
- $ 100,000.00 $ -
- $ 100,000.00
- $ - $
- $
$ $
$ - $
TOTAL $
$ 100,000.00
tanRr iia� ??d+3[ri9S €4014 4
40a#sn psi;mG.p + $-
$ 100,000.00

Page 38 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
'-7 City of Indian Wells
Project Name
Project #
Location
Plan Reference
Category
City Council Goal
Status
❑x New Project
D Construction
Paver Replacement Citywide
2023 -INFRA -316-017
Streets & Roads
D Continuing Project
D Preliminary Design
Description & Justification
Department
Contact
Type
Useful Life
FY 2024 thru FY 2028
Public Works
Public Works Mgr
❑X Preliminary Budget
D Final Design
Priority
Jurisdiction
Start Date
End Date
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 320,000.00
Part of the City's iconic lush landscaping look
they were laid, and the pavers have endured
testing, paver layout design and construction
is the brick pavers that are laid at major intesections. Paver replacement has not occurred since weather, vehicles, construction, and settling over the years. This project includes the subgrade to provide for multiple years of beauty to come.

Expenditures
Planning/Design
Construction
Administration/Inspection
Contingency
FY 2024
FY 2025
FY 2026 FY 2027
$ 40,000.00 $
$ 265,000.00 $
$ 5,000.00 $
$ 10,000.00 $
Funding Sources
Capital Improvement
TOTAL $
FY 2024
$ $ 320,000.00 $
FY 2025
FY 2026 FY 2027
320,000.00
Total
$ 40,000.00
$ 265,000.00
$ 5,000.00
$ 10,000.00
$ 320,000.00
Total
$ 320,000.00
TOTAL $
- $ - $ 320,000.00 $

CITYWIDE
- $ 320,000.00

Page 3874 ends

Council Meeting Agenda May 18, 2023
Capital Improvement
Program
Landscaping

Page 388 of 447 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
City of Indian Wells FY 2024 thru FY 2029
Project Name Palm Tree Replacement
Project # 2023 -Land -316-002
Location Department
Plan Reference Contact
Category Landscaping Type
City Council Goal Useful Life
Status
❑ New Project 0 Continuing Project
El Construction ❑ Preliminary Design
Description & Justification
Public Works Priority
Public Works Mgr Jurisdiction
Start Date
End Date
❑ Preliminary Budget
❑ Final Design
Jul -24
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 400,000.00
Many of the City's iconic palm trees are reaching their end of life. This project will replace a certain number of palms per fiscal years, starting with those that have aged the most.

Expenditures
Planning/Design
Construction
Administration/Inspection
Contingency
FY 2024
FY 2025
FY 2026
FY 2027
FY 2028
Total
TOTAL
Funding Sources
$ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 400,000.00 $ - $ - $ - $ $
$ - $ - $ - $ - $
$0 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total
400,000.00
Capital Improvement
$ - $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ $ - $ - $ - $ $
$ - $ - $ - $ - $ - $
$ - $ - $ - $ - $ - $
400,000.00
TOTAL $ - $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 400,000.00

Page 38 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
''P City of Indian Wells FY 2024 thru FY 2029
Project Name Highway 111 Drought Tolerant Landscaping/Palm Tree Skinning Project # 2023 -LAND -316-003
Location Highway 111 Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Landscaping Type Start Date
City Council Goal Useful Life End Date
Status
0 New Project
❑x Construction
❑ Continuing Project
❑x Preliminary Design
Description & Justification
0 Preliminary Budget
❑ Final Design
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 670,000.00
As drought mitigation measures begin to take effect, the City will refresh it's landscaping on Highway 111. At the same time, skinning of the palm treees to create the 'pineappled' look will add to the manicured look of the City main Thouroughfare. The City received a $650,000 grant from the Dept of Water Resources.

Expenditures
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total
Planning/Design $ 66,000.00 $ $ - $ - $ 66,000.00
Construction $ 206,000.00 $ 340,000.00 $ $ $ - $ 546,000.00 Administration/Inspection $ 16,500.00 $ $ - $ - $ 16,500.00 Contingency $ 49,500.00 $ - $ - $ - $ 49,500.00
$ 670,000.00
TOTAL
Funding Sources
$ 330,000.00
$ 340,000.00
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total
DWR
$ 310,000.00 $ 340,000.00 $ - $ - $ - $ 650,000.00
Capital Improvement
$ 20,000.00 $ - $ - $ - $
- $ 20,000.00
$ - $ - $ - $ -
TOTAL $ 330,000.00 $ 340,000.00
$ 670,000.00

Page 39 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
City of Indian Wells FY 2024 thru FY 2029
Project Name Fred Waring Landscape Improvements
Project # 2023 -Land -316-004
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Landscaping Type Start Date
City Council Goal Useful Life End Date
Status
❑ New Project 0 Continuing Project
0 Construction 0 Preliminary Design
Description & Justification
Fred Waring is one of the City's 3 East/West traveling Major Arterials. The landscaping on the south side of Fred Waring, between Phyllis Jackson and Washington Street is maintained by the City. The landscaping is in various stages of aging, and has been removed completely in some areas. This project will revitalize the landscaping and include drought tolerant plantings. ❑ Preliminary Budget
❑ Final Design
O Final Budget
❑ Env. ROW
Total Project Cost: $ 570,000.00
Expenditures
Planning/Design
Construction
Administration/Inspection
Contingency
FY 2024
FY 2025 FY 2026 FY 2027 FY 2028
$ 100,000.00 $ $ $
$ 410,000.00 $ - $ - $
$ 5,000.00 $ - $ - $
$ 55,000.00 $ - $ - $
Funding Sources
Capital Improvement $ $ 570,000.00 $ $ $ $ 570,000.00
TOTAL $0 $ 570,000.00 $
FY 2024 FY 2025
Total
$ 100,000.00
$ 410,000.00
$ 5,000.00
$ 55,000.00
$ $ $ 570,000.00
FY 2026 FY 2027 FY 2028 Total
$ - $
TOTAL $
- $ 570,000.00 $
,:4J4'91t,1s4.1
- $ 570,000.00

Page 39177 ends

Council Meeting Agenda May 18, 2023
Capital Improvement
Program
Facilities & Equipment

Page 392 of 447 ends

CAPITAL IMPROVEMENgcl1R15ittil ting Agenda May 18, 2023 1c17. City of Indian Wells FY 2024 thru FY 2029
Project Name Indian Wells Lane/Resort Campus Paving Improvements Project # 2023 -EQUIP -316-001
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Facilities & Equipment Type Start Date
City Council Goal Useful Life End Date
Status
ONew Project 0✓ Continuing Project
❑.. Construction E Preliminary Design
Description & Justification
❑ Preliminary Budget
❑ Final Design
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 680,250.00
The Indian Wells Golf Resort Complex was recently improved by solar installation. Slurry seal and striping of the parking lots will restore their appearance. The entry road to the resort area will be slurry sealed at the same time. The monument sign at the entrance can also be replaced during this project.

Expenditures
Planning/Design $ 100,000.00 $
Construction $ 535,000.00
Administration/Inspection $ 2,750.00 $
Contingency $ 42,500.00 $
TOTAL $ 680,250.00 $
FY 2023 FY 2024
FY 2025
FY 2026 FY 2027 Total
- $
- $ - $ - $ 100,000.00
$ 535,000.00
$ - $ - $ - $ 2,750.00
$ - $ - $ - $ 42,500.00
$ 680,250.00
$ - $
$ $
Funding Sources FY 2023 FY 2024 FY 2026 FY 2027 FY 2028 Total Insurance
Capital Improvement
$ 90,000.00 $
$ 590,250.00 $
TOTAL $ 680,250.00
$ - $ - $
$ - $ - $
$ - $ - $
$ - $ - $
90,000.00
590,250.00
680,250.00

Page 393 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
V City of Indian Wells FY 2024 thru FY 2029
Project Name Maintenance Yard Redesign
Project # 2023 -EQUIP -316-002
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Facilities & Equipment Type Start Date
City Council Goal Useful Life End Date
Status
❑x New Project ❑ Continuing Project ❑X Preliminary Budget ❑ Construction ❑x Preliminary Design ❑ Final Design
Description & Justification
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 150,000.00
The maintenance building layout lacks functionality in many of its areas. Remodling the inside will allow for more workspace, storage space, and flexbility for Civic Center campus needs. In addition, storage for hazardous materials can be upgraded to current standards.

Expenditures FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total Planning/Design $ 85,000.00 $ 65,000.00 $ $ $ - $ 150,000.00 Construction $ - $ - $ - $ - $ - $ -
Administration/Inspection $ - $ - $ $ - $ - $ -
Contingency $ - $ - $ - $ - $ - $ -
TOTAL $ 85,000.00 $ 65,000.00 $ - $ - $ - $ 150,000.00
Funding Sources
Capital Improvement
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total
$ 85,000.00 $ 65,000.00 $ $ $ - $ 150,000.00
$ - $ - $ - $ - $ - $
$ - $ - $ - $ - $ - $
$ - $ - $ - $ - $ - $
TOTAL $ 85,000.00 $ 65,000.00 $
- $ 150,000.00

Page 39 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
V City of Indian Wells FY 2024 thru FY 2029
Project Name City Vehicle Replacement
Project # 2023 -EQUIP -316-003
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Facilities & Equipment Type Start Date
City Council Goal Useful Life End Date
Status
❑ New Project ❑x Continuing Project ❑ Preliminary Budget ❑ Construction ❑ Preliminary Design ❑ Final Design
Description & Justification
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 375,000.00
The City's fleet of vehicles are meticulously maintained until they reach the end of life. The City of Indian Wells also focuses on responsible resource sustainability. Selective replacement of the City's gasoline fleet vehicles with electric vehicles supports these efforts. The City actively seeks federal and state grant or reimbursement monies to subsidize the cost.

Expenditures FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total Planning/Design $ $ - $ $ - $ - $
Construction $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ Administration/Inspection $ - $ - $ - $ - $ - $
Contingency $ - $ - $ - $ - $ - $
TOTAL $ - $ - $ - $ - $ - $
Funding Sources
Capital Improvement
375,000.00
375,000.00
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total
$ 75,000.00 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 375,000.00 $ - $ - $ - $ - $ - $
$ - $ - $ - $ - $ - $
$ $ $ $ $ $
TOTAL $
- $ 375,000.00

Page 395 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
V City of Indian Wells FY 2024 thru FY 2029
Project Name Maintenance Garage Roll Up Door
Project # 2023 -EQUIP -316-005
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Facilities & Equipment Type Start Date
City Council Goal Useful Life End Date
Status
❑x New Project ❑ Continuing Project ❑ Preliminary Budget ❑x Construction ❑ Preliminary Design ❑ Final Design
Description & Justification
❑ Final Budget
❑ Env. ROW
Total Project Cost: $ 50,000.00
The maintenance garage uses a roll up door to both access and secure the facility. The current door is over 20 years old, and requires more repair than it's current value. This project will replace the door with a more modern and functional door, lessening repair costs.

Expenditures FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Total Planning/Design $ 5,000.00 $ $ $ $ $ 5,000.00
Construction $ 30,000.00 $ - $ - $ - $ - $ 30,000.00
Administration/Inspection $ 5,000.00 $ - $ $ $ $ 5,000.00 Contingency $ 10,000.00 $ - $ - $ - $ - $ 10,000.00
TOTAL $ 50,000.00 $ - $ - $ - $ - $ 50,000.00
Funding Sources FY 2024
FY 2025 FY 2026 FY 2027 FY 2028 Total
$ 50,000.00 $ - $ - $ $ - $ 50,000.00
TOTAL $ 50,000.00 $
- $ 50,000.00

Page 3961 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
V City of Indian Wells FY 2024 thru FY 2029
Project Name Changeable Message Signs
Project # 2023 -EQUIP -316-007
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Facilities & Equipment Type Start Date
City Council Goal Useful Life End Date
Status
❑x New Project ❑ Continuing Project
❑x Construction ❑ Preliminary Design
❑ Preliminary Budget
0 Final Design
❑ Final Budget
❑ Env. ROW
Description & Justification
Total Project Cost: $ 45,000.00
Solar Powered Changeable Message Signs to help alert the travelling public to delays, accidents or construction.

Expenditures
Planning/Design $ - $
Construction $ 45,000.00 $
Administration/Inspection $ - $
Contingency $ - $
TOTAL $ 45,000.00 $
FY 2024
FY 2025
FY 2026
FY 2027
FY 2028
Total
Funding Sources
FY 2024 FY 2025
FY 2026 FY 2027
FY 2028 Total
45,000.00
45,000.00
Capital Improvement
$ 45,000.00 $
$ - $
$ - $
$ $
$ - $ - $ - $
$ - $ - $ - $
$ - $ - $ - $
$ - $ - $ - $
45,000.00
TOTAL $ 45,000.00 $

CITYWIDE
- $ 45,000.00

Page 3972 ends

Council Meeting Agenda May 18, 2023

CAPITAL IMPROVEMENT PROJECTS
V City of Indian Wells FY 2024 thru FY 2029
Project Name Energy Efficiency/Sustainable Community
Project # 2023 -EQUIP -316-012
Location Department Public Works Priority
Plan Reference Contact Public Works Mgr Jurisdiction
Category Facilities & Equipment Type Start Date
City Council Goal Useful Life End Date
Status
❑ New Project ❑x Continuing Project
❑x Construction ❑ Preliminary Design
❑ Preliminary Budget
❑ Final Design
❑ Final Budget
❑ Env. ROW
Description & Justification
Total Project Cost: $ 6,918,453.00
The City Energy Efficiency project is approximately 75% complete. As equipment deliveries allow, the project will continue to move forward to completion. Project sites are located at the City Hall Maintenance Yard, the Golf Course Parking Areas, and the Golf Course Maintenance Yard.

Expenditures
Planning/Design
FY 2024
FY 2025
FY 2026
FY 2027
FY 2028
Total
Construction
$ 6,918,453.00 $
$ 6,918,453.00
Administration/Inspection
$ - $
Contingency
TOTAL $ 6,918,453.00 $ $ $ $
Funding Sources FY 2024
Bond
$ 6,918,453.00
FY 2025 FY 2026 FY 2027 FY 2028 Total
$ 6,918,453.00 $
$ $ $ - $ 6,918,453.00
TOTAL $ 6,918,453.00 $
- $ 6,918,453.00

Page 39 ends

Indian Wells City CouncilMay 18, 2023

Indian Wells City Council
May 18, 2023