Indio City Council
June 19, 2024

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SHEPPHIRD ASSOCIATES
ARCHITECTS+ENGINEERS

SCAN TO BIM SPECIALIST

BUILOFF SURVEYING & MAPPING

EDUCATION
Master of Science, Land Management
KTH Royal Institute of Technology
Master of Science, Geodesy
Polotsk State University

LICENSES / CERTIFICATIONS
Professional Land Surveyor, California
(LS 8099)
Land Surveying is a very versatile and challenging profession. I am very proud that I have been a part of this industry for more than 25 years. Land Surveying is my profession, my hobby, and my passion. I have successfully delivered more than 1100 projects and I am still fascinated by the fact that none of the projects is the same and each project brings new challenges.

Overcoming these challenges is a driving force behind my career.

Profound theoretical knowledge and innovative technology expertise are my main professional assets.

Sergei
Builoff LS
CITY
OF IN

DIO / O
N-C
ALL A
R
C

HITECTUR
AL SER
VICES
4 APPENDIX

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26560 AGOURA ROAD,SUITE106
CALABASAS,CA 91302
PREPARED BY:

BOLD DESIGN.

SHEPPHIRD ASSOCIATES
ARCHITECTS+ENGINEERS
X

COMMUNITY
FOCUSED.

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Exhibit B – Compensation
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EXHIBIT “B”

COMPENSATION

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SHEPPHIRD ASSOCIATES
ARCHITECTS+ENGINEERS

FEE PROPOSAL
CITY
OF IN

DIO / O
N-C
ALL A
R
C

HITECTUR
AL SER
VICES
shepphird associates
architectural services
Principal Architect
Project Manager
Design Associate
Administrative
$250 / hour
$150 / hour
$105 / hour
$ 95 / hour
ENGINEERING services
Principal Engineer
Project Engineer
Design Associate
Administrative
$250 / hour
$150 / hour
$105 / hour
$ 95 / hour
Trip Cost
Reimbursables
Additional Services
Notes:

1.The total trip expense listed above includes labor hours, vehicle mileage charges, and meals.

Reimbursable charges such as printing, delivery, travel requiring overnight stay (food and lodging) will be billed at cost plus 10%.

2. 3.Fees will be subject to a 5% annual increment to offset increasing operating costs.

Technical consultants separate to Shepphird Associates and necessary for specific task order scopes will be billed at cost plus 10%.

4. Specific task order pricing will be provided as lump sum with phase breakouts and will include not to exceed values for travel and reimbursables. Technical consultant hourly rates for specific task orders will be provided in task order pricing.

5. $1,000 / trip
Printing costs (varies by project)
Hourly T&M per rates above
(for unforeseen circumstances or client request)

ON-CALL ARCHITECTURAL SERVICES

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Addendum 1 - Insurance
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ADDENDUM “1”

INSURANCE
(A)INSURANCE REQUIREMENTS. Consultant shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance:

1. MINIMUM SCOPE OF INSURANCE. Consultant shall maintain the following types and limits of insurance.

2. MINIMUM LIMITS OF INSURANCE.

GENERAL LIABILITY INSURANCE. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

AUTOMOBILE LIABILITY INSURANCE. Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

PROFESSIONAL LIABILITY (ERRORS & OMISSIONS) INSURANCE. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

WORKERS’ COMPENSATION INSURANCE. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident or disease). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers.

UMBRELLA OR EXCESS LIABILITY INSURANCE. [Optional depending on limits required]. As an option to meet the limits of insurance required by this Agreement, Consultant may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary

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Addendum 1 - Insurance
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coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(B) OTHER PROVISIONS. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to City. (C) OTHER REQUIREMENTS. Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.

1. Upon request from the City, Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.

2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.

3. The procuring of such required policy or policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

4. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be

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endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

6. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

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Addendum 2 – Federal Funds
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ADDENDUM “2"

FEDERAL FUNDS
Each Task Order using Federal Funds, shall include a copy of the latest approved federal requirements and wage rates at the time of the issuance of a Notice to Proceed for that task.

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Agreement for Professional Services
with McAuliffe & Company, Inc.

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PROFESSIONAL SERVICES AGREEMENT

FOR AS-NEEDED PROFESSIONAL ARCHITECTURAL SERVICES
BETWEEN THE CITY OF INDIO AND MCAULIFFE & COMPANY, INC.

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 19th day of June 2024 (“Effective Date”), by and between the CITY OF INDIO (“City”), a California municipal corporation and McAuliffe & Company, Inc., a California corporation, (“Consultant”). For the purposes of this Agreement City and Consultant are sometimes hereinafter referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS

1. City has sought by issuance of request for qualifications, the performance of as-needed professional architectural services defined and described particularly in Section 2, “Scope of Services and Schedule of Performance” of this Agreement.

2. Consultant was selected by City to perform those services.

3. Consultant was selected by City on the basis of Consultant’s demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required.

4. Pursuant to the Chapter 33 of the Indio Municipal Code, City has authority to enter into this Agreement and the City Manager has authority to execute this Agreement.

5. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Section 2 “Scope of Services and Schedule of Performance” of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, for and in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

SECTION 1. TERM OF AGREEMENT
(a) Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement is through June 30, 2027, commencing on Effective Date, unless otherwise extended by written agreement of the Parties. (b) The City Manager may, in his or her sole discretion, unilaterally exercise an option to extend the Agreement on a month-to-month basis following expiration on the same terms and conditions, including compensation as set forth in Section 4 “Compensation and Method of Payment.”

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(c) Consultant acknowledges that the Agreement term may extend over multiple City fiscal years, and that work and compensation under this Agreement is contingent on the City Council appropriating funding for and authorizing such work and compensation for those fiscal years. This Agreement may be terminated by the City Manager at the end of a fiscal year when sufficient funding is not appropriated and authorized for the subsequent fiscal year. City is not obligated to pay Consultant for any amounts not duly appropriated and authorized by City Council.

SECTION 2. SCOPE OF SERVICES AND SCHEDULE OF PERFORMANCE (a) SCOPE OF SERVICES. Subject to this Agreement, all addendums and exhibits attached and incorporated hereto, Consultant agrees to perform the services and tasks set forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and the City agrees to retain and does hereby retain Consultant for the Services.
(b) SCHEDULE OF PERFORMANCE. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Consultant shall be deemed to be in Default of this Agreement. The City, in its sole discretion, may choose not to enforce Section 21, “Default” of this Agreement and may instead allow Consultant to continue performing the Services.

SECTION 3. ADDITIONAL SERVICES.

Consultant shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $250,000/fiscal year, unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. Payment shall be made in accordance with City’s usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 24, “Notices” hereof. Under no circumstances shall the total amount paid to Consultant under this Agreement exceed the City Manager’s authority under Indio Municipal Code Section 33.116 (C)(2) without approval by the City Council.

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(b) Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subconsultant contracts. Subconsultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of tasks performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. (c) Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice. (d) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
(e) If this Agreement is extended pursuant to Section 1 “Term of Agreement,” the City shall pay the same rates specified in Exhibit “B” “Compensation.” SECTION 5. INSPECTION AND FINAL ACCEPTANCE.

City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF DOCUMENTS.

All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

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If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement, Consultant’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.
(a) INTELLECTUAL PROPERTY RIGHTS ASSIGNMENT. For no additional compensation, Consultant hereby assigns to City all of Consultant’s rights, title, and interest in and to the content of all deliverable materials created by Consultant or its employees, agents, or subconsultants, including copyrights, in connection with the Services performed under this Agreement. Consultant shall promptly execute and deliver, and shall cause its employees, agents, and subconsultants to promptly execute and deliver, upon request by the City or any of its successors or assigns at any time and without further compensation of any kind, any power of attorney, assignment, application for copyright, patent, trademark or other intellectual property right protection, or other papers or instruments which may be necessary or desirable to fully secure, perfect or otherwise protect to or for the City, its successors and assigns, all right, title and interest in and to the content of the deliverable materials. For purposes of this section deliverable materials includes all works, tangible or not, created under this Agreement including, without limitation, documents, material, data, reports, manuals, specifications, artwork, drawings, sketches, computer programs and databases, schematics, photographs, video and audiovisual recordings, sound recordings, marks, logos, graphic designs, notes, website, domain names, inventions, processes, formulas matters and combinations thereof, and all forms of intellectual property. The provisions of this paragraph are binding on the successors, assigns and heirs of Consultant and shall survive the termination of Consultant’s Services under this Agreement.

SECTION 7. CONSULTANT’S BOOKS AND RECORDS.
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant’s performance of the Services. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or

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records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant’s address indicated for receipt of notices, “Section 24,” of this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Consultant’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors in interest and authorized representatives.

SECTION 8. INDEPENDENT CONTRACTOR.
(a) Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees, subconsultants or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. (c) Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Contractor may have to any such rights.

SECTION 9. STANDARD OF PERFORMANCE.

Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Consultant under this Agreement, and shall use such skill, prudence, and diligence as other members of Consultant’s profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Services” that shall also be applicable to Consultant’s work under this Agreement. Where there is a conflict between a general

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and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.

SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.

Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations. Consultant represents and warrants that Consultant has obtained or shall promptly obtain all necessary licenses to perform the Services set forth in this Agreement and that such licenses are in good standing. Consultant further represents and warrants that the services provided herein shall conform to all ordinances, policies and practices of the City. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.

SECTION 11. PREVAILING WAGE LAWS.
(a) Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects.

To the extent applicable, Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.
(b) It is the understanding of City and Consultant that Prevailing Wage Laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.

SECTION 12. NONDISCRIMINATION.

Consultant shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or marital status in connection with or related to the performance of this Agreement.

SECTION 13. UNAUTHORIZED ALIENS.

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Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

SECTION 14. CONFLICTS OF INTEREST.
(a) Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of the Services. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Consultant will, perform non-related services for other governmental agencies and private parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.

SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. (b) Consultant, its officers, employees, agents or subconsultants, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.

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(c) If Consultant, or any officer, employee, agent or subconsultant of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

SECTION 16. INDEMNIFICATION.
(a) INDEMNIFICATION BY CONSULTANT. To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with legal counsel reasonably acceptable to City) and hold harmless City and any and all of its elected and appointed officials, officers, employees, representatives and agents (“Indemnified Parties”) from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, injuries (including, without limitation, injury to or death of an employee of Consultant or subconsultants), liabilities of every kind (including, without limitation, incidental and consequential damages, court costs, and litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and cost of investigation), damages, costs and expenses, including attorney’s fees and costs, (collectively "Claims") that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, any goods provided or performance of Services by Consultant, its officers, agents, employees, representatives, subconsultants, anyone directly or indirectly employed by any of them, or anyone that they control. Consultant’s duty to indemnify, protect, defend and hold harmless Indemnified Parties, shall not include any Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. (b) INDEMNIFICATION FROM SUB-CONSULTANTS. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subconsultant, subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set

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forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement and this section.

SECTION 17. INSURANCE.

Consultant agrees to obtain and maintain in full force and effect during the Term of this Agreement the insurance policies set forth in Addendum “1” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content.

These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to provide City with copies of required policies upon request.

SECTION 18. ASSIGNMENT.

The expertise and experience of Consultant are material considerations for this Agreement.

City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant’s duties or obligations under this Agreement without the prior written consent of the City, which may be given in the sole and absolute discretion of the City Manager. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize subconsultants.

If in the performance of its duties Consultant utilizes subconsultants or subcontractors, Consultant covenants that subcontracts, if any, shall contain a provision making subconsultants or subcontractors subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 17 “Insurance.” The Consultant acknowledges and agrees that the City is an intended beneficiary of any work performedby any subconsultant or subcontractor for purposes of establishing a duty of care between any subconsultant or subcontractor and the City.

SECTION 19. CONTINUITY OF PERSONNEL.

Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors / subconsultants, if any, assigned to perform the Services.

Consultant shall notify City of any changes in Consultant’s staff and subcontractors / subconsultants, if any, assigned to perform the Services prior to and during any such performance.

SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress.
(b) Consultant may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.

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(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant’s possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. (e) Upon written notice, City may suspend all or any portion of Consultant’s performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services satisfactorily provided up to the date of suspension. City may rescind the suspension prior to or at six (6) months by providing Consultant with written notice of the rescission, at which time Consultant would be required to resume performance in compliance with the terms and provisions of this Agreement. Consultant will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.

SECTION 21. DEFAULT.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default.

This timeframe is presumptively thirty (30) days, but may be extended or reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

SECTION 22. EXCUSABLE DELAYS.

Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

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SECTION 23. COOPERATION BY CITY.

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.

SECTION 24. NOTICES.

All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:

To City: City of Indio
Attn: City Manager
100 Civic Center Mall
Indio, CA 92201
To Consultant: McAuliffe & Company, Inc.

Attn: Michael McAuliffe, President
45-125 Panorama Drive
Palm Desert, CA 92260
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 25. AUTHORITY TO EXECUTE.

The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.

SECTION 26. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Indio Municipal Code.

SECTION 27. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

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SECTION 28. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Indio Municipal Code. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.

SECTION 29. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 30. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

SECTION 31. ATTORNEY’S FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 32. ENTIRE AGREEMENT.

This Agreement, including the attached Exhibits and Addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 33. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

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SECTION 34. INCORPORATION AND CONFLICTING TERMS.
(a) The following documents are incorporated and made part of this Agreement by this reference:

1. Insurance requirements (“Addendum 1”)

2. All Exhibits and Addendums

3. All amendments

4. Consultant’s proposal, if any

5. Any laws, regulations, requirements, or restrictions, applicable to the funding source used by City to pay Consultant for any portion of work done under Agreement (“Funding Restrictions”)
(b) The documents listed above shall be referred to collectively as the “Agreement Documents.” The Agreement Documents are intended to be complementary, and a requirement in one Document is effective as if it appeared in all the Documents. In the event of a conflict between any of the Agreement Documents, the Documents shall be given effect in the following order: Funding Restrictions, Amendments (most recent first), this Agreement, Insurance requirements, Exhibits and Addendums, and Consultant’s proposal. Where the requirements of one Document are more stringent then another the more stringent shall govern.

SECTION 35. TIME OF ESSENCE.

Time is of the essence for each and every provision of this Agreement.

SECTION 36. FEDERAL FUNDS.

In the event the Services are funded either in whole or in part by a federal grant, Consultant shall comply with the requirements of Addendum “2” “Federal Funds.” [SIGNATURE PAGE FOLLOWS]

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Signature Page

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

FOR AS-NEEDED PROFESSIONAL ARCHITECTURAL SERVICES
BETWEEN THE CITY OF INDIO AND MCAULIFFE & COMPANY, INC.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY OF INDIO
___________________________
Bryan H. Montgomery
City Manager
ATTEST:

CITY CLERK
By: ___________________________
Sabdi Sanchez, CMC
City Clerk Administrator
APPROVED AS TO FORM:

CITY ATTORNEY
By: ____________________________
Steven P. Graham
City Attorney

CONSULTANT
By:

Michael McAuliffe
Its: President

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Exhibit A – Scope of Services
Page | 1
EXHIBIT “A”

SCOPE OF SERVICES

Agreements for Professional Services to perform As-Needed Professional A... Page 659 of 1755 PREPARED BY:

McAuliffe & Company, Inc.

Hermann Design Group
Ashley & Vance Engineering, Inc.

Equity Spec Consulting Engineers, Inc.

City of Indio
IN ASSOCIATION WITH:

REQUEST FOR QUALIFICATIONS FOR:

PREPARED FOR:

PROFESSIONAL SERVICES

05.08.2024

THE CITY OF INDIO

A CALIFORNIA MUNICIPAL CORPORATION

ON-CALL ARCHITECTURAL SERVICES

Agreements for Professional Services to perform As-Needed Professional A... Page 660 of 1755 760.773.0907 45-125 Panorama Drive, Palm Desert, CA 92260 archmca.com Mr. Raya,
McAuliff e & Company, Inc. is pleased to submit this response to the Request for Qualifi ca# ons for On-call Architectural Services for the City of Indio. We welcome the opportunity to work with the City to provide professional architectural and engineering services. Our team has reviewed the scope of services requested and is well suited to meet those needs. Our team is comprised of locally based professionals who have completed projects within and for the City of Indio, and throughout the Coachella Valley. We are confi dent that our professional experience and local presence will be benefi cial to the City of Indio.

Michael McAuliff e, AIA is president of McAuliff e & Company, Inc. a bou# que architectural prac# ce founded in 2006 and based in Palm Desert, CA. Mr. McAuliff e hwill serve as Project Lead and primary point of contact for all On-call Architectural projects. He will guide the design team from project incep# on through comple# on.

OUR PRINCIPAL TEAM:

McAuliff e & Company, Inc. will serve as the Project Lead and provide Architectural services.

Hermann Design Group will provide landscape architecture services.

Ashley & Vance Engineering Inc. will provide structural engineering services.

Michael McAuliff e, President of McAuliff e & Company, Inc. at 45-125 Panorama Drive, Palm Desert CA 92260, signature at end of le$ er, is authorized to nego# ate with the City on behalf of the fi rm. Michael McAuliff e, under penalty of perjury, is an agent authorized to submit proposals on behalf of McAuliff e & Company, Inc.

We have reviewed the RFQ. We acknowledge all items of the RFQ and have addressed them in our scope of work. We can begin work immediately upon award of the contract and look forward to the opportunity to work with the City of Indio. This Proposal response shall remain valid for a period of 180 days eff ec# ve May 09, 2024.

Please contact me if you have any ques# ons regarding our response to your RFQ. I can be reached at 760.773.0907 or by email to [email protected]. Thank you for the opportunity to be of con# nued service to you and the City of Indio.

Respec% ully Submi$ ed,
Michael McAuliff e, AIA
McAuliff e & Company, Inc.

President
May 08, 2024
Mr. Juan Raya
City Engineer
City of Indio
100 Civic Center Mall
Indio, CA 92201

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TABLE OF CONTENTS
Cover Letter
Table of Contents

1. Statement of Qualifications

2. Scope of Work

APPENDIX

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1. Statement of Qualifications

Agreements for Professional Services to perform As-Needed Professional A... Page 664 of 1755 760.773.0907 45-125 Panorama Drive, Palm Desert, CA 92260 archmca.com “WE ARE CONFIDENT GREAT DESIGN HAS THE POWER
TO MEANINGFULLY AFFECT HOW WE LIVE, WORK, AND PLAY;

THROUGH THIS, WE SHAPE THE BUILT ENVIRONMENT
TO FUNCTION - BEAUTIFULLY.”

DESIGN TEAM

Agreements for Professional Services to perform As-Needed Professional A... Page 665 of 1755 760.773.0907 45-125 Panorama Drive, Palm Desert, CA 92260 archmca.com McAuliff e & Co. ARCHITECTS partners with crea ve, forward-thinking clients in the pursuit of unique and original architecture. Our collabora ve approach embraces your ideas, objec ves, and aspira ons. A careful understanding of project requirements and constraints allows us to explore design opportuni es specifi c to you and the spirit of your project.

You are integral to the design process and an ac ve partner in our studio.

We want to tell your story through form, space, light, and material – through architecture.

McAuliff e & Co. ARCHITECTS is a full-service fi rm located in Palm Desert, California founded by Michael T. McAuliff e, AIA. Since 2006, our offi ce has been naviga ng our clients’ projects from incep on through construc on, opera on, and re-imagining. Our clients are public and private. Project types include municipal, commercial, religious, tribal, and custom residen al works throughout the inland and desert communi es of Southern California.

We take great pride in our commitment to individual client a# en on and project-tailored services.

McAuliff e & Company has a
strong history of repeat clients
and personal referrals, a# es ng
to our clients’ experience, our
design approach, and the quality
of our built work.

Our clients include:

City of Indio
City of Rancho Mirage
Rancho Mirage Library &
Observatory
City of Palm Desert
City of La Quinta
Coachella Valley Associa on of
Governments
Coachella Valley Economic
Partnership
Agua Caliente Band of Cahuilla
Indians
Church at the Red Door
Desert Springs Church

INNATE CURIOSITY,

CLIENT-MINDED SOLUTIONS,

AND A STRONG EYE FOR DESIGN

GUIDE OUR EFFORTS
WITH EVERY PROJECT.

McAULIFFE & CO. ARCHITECTS

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COMPANY INFORMATION
Founding Date: May 06, 2006
Founder: Michael T. McAuliff e, AIA
Legal Form: California S-Corpora on
Number of Offi ces: 1 - Palm Desert, CA
Team: 1 Professional, 1 Administra ve, 1 Technical
Contract Produc on Team
Days of Opera on: Monday-Friday
Hours of Opera on: 9:00 AM - 5:00 PM PST

DISCLOSURES
McAuliff e & Company, Inc. is not party to any condi ons that may aff ect our ability to perform the required du es of this project including bankruptcy, pending li ga on, planned offi ce closures or mergers.

McAuliff e & Company, Inc. is not aware of any confl icts of interest that may aff ect our ability to perform the required du es of this project.

CERTIFICATION
McAuliff e & Company, Inc. is not debarred, suspended or otherwise declared ineligible to contract with any other federal, state or local public agency.

OFFICE LOCATION
45-125 Panorama Drive
Palm Desert, CA 92260
T: 760.773.0907
www.archmca.com

LICENSURE & REGISTRATIONS
Michael T. McAuliff e, AIA
State of California: C27929
State of Washington: 8043
State of Michigan: 43764
D.I.R. PWCR No.: 1000978955

INSURANCE
McAuliff e & Company, Inc. maintains the following insurance.

General Liability: $1,000,000 per occurrence
$2,000,000 aggregate
Automobile Liability: $1,000,000 per occurrence
Workers Compensa on: $1,000,000
Professional Liability: $1,000,000 per claim
$2,000,000 aggregate
McAULIFFE & CO. ARCHITECTS

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INDIO LIVING ROOM PERFORMANCE PARK (CENTER STAGE)

CITY OF INDIO
Bryan H. Montgomery, City Manager
City of Indio
Indio, CA
T: 760.391.4015
PROJECT DESCRIPTION:

McAuliff e & Co. in conjunc on with Hermann Design Group developed a new performance park space in the heart of downtown Indio. Improvements include an enclosed park space of about 0.75 acres with a performance pla orm, landscaping, site ameni es, and new restroom building.

Project currently under construc on and an cipated to be complete Q2 2024.

AV TECH BOOTH, SPECIAL COLLECTIONS DISPLAYS, ANNEBERG READING ROOM ENHANCEMENTS

RANCHO MIRAGE LIBRARY & OBSERVATORY
Aaron Espinosa, Director
Rancho Mirage Library & Observatory
City of Rancho Mirage
Rancho Mirage, CA
T: 760.341.7323
PROJECT DESCRIPTION:

Mul ple specialty project including implementa on of an A/V tech booth to serve the Community Room within the Library. Tech booth included an elevated opera ons room, concealed piano storage beneath, and sound a! enua ng/management measure to improve the acous c performance of the Community Room. Implementa on of Special Collec ons displays for Gerald R. Ford presiden al collec on and the Roberson minerals collec on.

Anneberg Reading Room enhancements include upgraded exi ng, an operable glass par  on and storage bay enclosure, and minor site improvements to accommodate assembly func ons slated for this reading room space. A/V Booth, Special Collec ons Displays, and Annenberg Improvements are currently under construc on. McAuliff e & Co. is also assis ng the Library & Observatory with special events occupancy improvements, Chihuly art piece display enclosure, and Observatory Pa o concept development.

SEISMIC AND BUILDING IMPROVEMENT
RANCHO MIRAGE FIRE STATION 50
Ryan Stendell, Public Works Director
City of Rancho Mirage
Rancho Mirage, CA
T: 760.770.3224 x254
PROJECT DESCRIPTION:

Seismic enhancement of the exis ng Fire Sta on and addi onal building improvements. These improvements include re-roofi ng the facility, construc on of a Gym addi on for fi re personnel, ADA upgrades, and ADA parking and path-of-travel improvements.

The design had to accommodate phased improvements and allow for the Fire Department to maintain opera ons for the full course of construc on. The project was recently completed (2022).

CURRENT & RECENT CLIENTS

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DESIGN EXPERIENCE - ARCHITECT
Michael McAuliff e, AIA has been prac cing architecture in the Coachella Valley and Southern California since 1996 with his professional career beginning in 1992 in Michigan. His nearly 30 years of prac ce has spanned a variety of project types for both public and private clients in California, Michigan, and Washington. Projects types have included commercial, public works, offi ce buildings, hospitality, religious, and private residen al works.

Specifi c related experience includes:
• Living Room Performance Park (Center Stage), Indio, CA • Indio Sports Park Restroom + Concessions Building, Indio, CA • Rancho Mirage Amphitheater, Rancho Mirage, CA
• Seismic + Facility Improvement, Fire Sta on 50, Rancho Mirage, CA • Dale Chihuly Sculpture Enclosure, Rancho Mirage Library & Observatory, Rancho Mirage, CA • Special Collec ons Displays, Rancho MIrage Library & Observatory, Rancho Mirage, CA • Community Room A/V Control Booth, Rancho Mirage Library & Observatory, Rancho Mirage, CA • Annenberg Room Improvements, Rancho Mirage Library & Observatory, Rancho Mirage, CA • Monument Sign Replacement, Rancho Mirage Library & Observatory, Rancho Mirage, CA • Emergency exi ng assessment, Rancho Mirage Library & Observatory, Rancho Mirage, CA • Rancho Mirage Amphitheater Improvements Master Planning, Rancho Mirage, CA • CV LINK, Coachella Valley Associa on of Governments, Coachella Valley, CA • SilverRock Venue Site, La Quinta, CA.
• Gomez Park Venue + Restroom & Concessions, El Centro, CA • City of LaQuinta Public Works & Community Development Programming, La Quinta, CA • Adminitra ve Lobby Improvements, City of Palm Desert, Palm Desert, CA • Palm Desert Amphitheater, Palm Desert, CA
• Michael S. Wolfson Park Expansion Master Plan, Rancho Mirage CA

PROFESSIONAL EXPERIENCE

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PRINCIPAL & PROJECT MANAGER
Michael T. McAuliff e, AIA
Michael will serve as the Principal-in-Charge and will be the Design Team point of contact for the dura on of the Project. Michael will have overall responsibility for project management, guidance, and quality control of the design and architectural services por on of the Project.

Michael’s architectural background spans nearly 30 years of serving public and private clients, developing a diverse range of project types including commercial, civic, hospitality, religious, and private residen al works.

ARCHITECTURAL ASSOCIATE
Jennifer Guinn
Jennifer will assist with project detailing and coordina on, and provide supplemental management support for the dura on of the Project.

Jennifer’s a! en on to detail, organiza onal skill, and work experience serve our team well.

DESIGN TEAM PROJECT STAFFING

Agreements for Professional Services to perform As-Needed Professional A... Page 671 of 1755 760.773.0907 45-125 Panorama Drive, Palm Desert, CA 92260 archmca.com McAuliff e & Company, Inc. has assembled a mul -disciplinary team of architecture and engineering professionals in support of your On-Call projects. Our combined experience on similar projects, our work in the Coachella Valley and Southern California, qualifi es us to address the needs and challenges of the City’s various architectural projects.

McAuliff e & Company, Inc. will have overall responsibility for project management, guidance, and quality control of the Project in addi on to direc ng the design eff orts of the Work.

Michael McAuliff e will serve as the Project Lead and will be the primary point of contact for the dura on of all projects.

Our team will work closely with City staff and project partners. From incep on to comple on, we are commi" ed to the success of the process and each project.

TEAM ORGANIZATION

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Agreements for Professional Services to perform As-Needed Professional A... Page 673 of 1755

HERMANN DESIGN GROUP
PALM DESERT OFFICE 760.777.9131 SAN DIEGO OFFICE 619.415.0095 RIVERSIDE OFFICE 951.782.9335 Hermann Design Group, Inc. was founded in 1995 in Palm Desert, California as Hermann & Associates. Our founding philosophy ZDVWRFUHDWHDÀUPE\ZKLFKZHDUHDEOHWRZRUNRQXQLTXH projects and allow for Mr. Hermann to lead the design process and build relationships with clients that will last for a lifetime. :H HYDOXDWH RXU FOLHQWV· GLVWLQFW QHHGV DQG GHVLUHV WKURXJK creative thinking, and we provide the right solutions for individual projects. Our design solutions always consider the sustainability of our valuable environment.

At Hermann Design Group, we are committed to wisely omitting water, also known as the “WOW” factor, with the goal of creating DSRVLWLYHLPSDFWRQWKHHQYLURQPHQWIURPVWDUWWRÀQLVKWe create sustainable design by strategically incorporating native and drought-tolerant horticulture and “smart” irrigation, in addition to utilizing local resources for materials to minimize environmental impacts.

Hermann Design Group provides the following landscape
architecture and planning services to assist public agencies and private developers in the design of outdoor environments and facilities, including:
+HUPDQQ'HVLJQ*URXSLVDKHDOWK\ÀUPÀQDQFLDOO\ZLWKQRLVVXHV that would affect our ability to complete our obligations to our FOLHQWV :H DUH SURÀWDEOH DQG VWUDWHJLF DERXW RXU JURZWK VR that we will remain a successful enterprise.
$GGLWLRQDOO\+HUPDQQ'HVLJQ*URXSFHUWLÀHVWKDWWKHÀUPDQG its principals are in good standing with all applicable licensing boards and is eligible to contract with any federal, state, or local SXEOLFDJHQF\+'*LVFHUWLÀHGDVD6PDOO%XVLQHVVWKURXJKWKH State of California No. 1788893.
• Playgrounds, Parks, and
Recreation Facilities
• Golf Courses
• Natural and Historic Sites
• Streetscapes/Transportation
• Commercial/Retail/Industrial
• Hotels
• Interpretative Landscape
Design
• Master Planned Communities
• Creative Signage & Way
Finding
• Placemaking Experiences
INCORPORATED April 2009 (California S-Corporation)
PRESIDENT/CEO Chris Hermann
STAFF Eight Full-Time Employees
FORMERLY Hermann & Associates
(Sole Proprietorship 1995-2009)
OFFICE LOCATIONS Palm Desert / Riverside / San Diego
HOURS OF OPERATION Monday – Friday 8:00 a.m. to 5:00 p.m.

WEBSITE www.hdg-inc.com

HERMANN DESIGN GROUP

FIRM PROFILE

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2. Scope of Work

Agreements for Professional Services to perform As-Needed Professional A... Page 676 of 1755 760.773.0907 45-125 Panorama Drive, Palm Desert, CA 92260 archmca.com It is our Team’s intent to develop each On-Call project while itera vely evalua ng the project for value throughout the course of the design and engineering. Our Team’s collec ve experience and understanding of the City’s priority to maximize value will guide our materials selec ons, constructability, func onal and opera onal recommenda ons, and the like. We have found that projects are best served when value decisions are revisited during the course of development.

Our focus on value is established in a detailed review mee ng at the beginning of the Project. It is cri cal to the success of any project to have project priori es, scope, and budget aligned before signifi cant design and engineering work commences. This fi rmly establishes the target in advance and provides a clear baseline against which the project design and decisions can be evaluated over the course of the project’s development.

Our quality assurance measures are implemented throughout the course of project development.

Regular Client communica on coupled with Team coordina on mee ngs will measure progress, maintain itera ve coordina on of project refi nements, and also provide the opportunity to resolve ma" ers as they occur. We understand the value in communica on and coordina on; they result in detailed, clear, well-ve" ed documents and a produc ve development process.

VALUE-BASED DESIGN & ENGINEERING

QUALITY ASSURANCE

PROJECT DEFINITION
Establishing a clear understanding of project objec ves with our Clients and aligning those objec ves with cost constraints in advance of project design work sets a clear target for the en re team. This pre-design alignment of scope with budget is cri cal to project success. This ini al planning eff ort clearly establishes the project priori es and allows for scope adjustments to take place prior to design and engineering eff orts.

CHANGE MANAGEMENT
Determining how changes will or will not be addressed in advance of the project sets a clear pathway for addressing Owner ini ated changes, discovered opportuni es, and unforeseen condi ons. The ini al Project Defi ni on sets the project baseline; work beyond this baseline (regardless of ini a on source) cons tutes a change opportunity. Each of these opportuni es is evaluated by the Client and Design Team and, at the direc on of the Client, implemented or abandoned. Deliberate Change Management coupled with the ini al Project Defi ni on directly combat scope creep.

QUALITY DRAWINGS & SPECIFICATIONS
Suffi ciently detailed and clear Drawings and Specifi ca ons establish the graphic and wri" en terms of the Contract Documents. We appreciate that contractors are be" er able to understand and perform their du es when they are equipped with the informa on they need. This clarity is refl ec ve in the completeness of their bids, reduc on of RFI’s, and minimiza on of Change Orders.

PROJECT APPROACH

Agreements for Professional Services to perform As-Needed Professional A... Page 677 of 1755 760.773.0907 45-125 Panorama Drive, Palm Desert, CA 92260 archmca.com A. Lead Project Team: We will serve as the Prime Consultant, leading and coordina! ng the professional consultant team in the prepara! on of construc! on documents for new infrastructure, upgrades or improvements for municipal buildings and structures. (Architecture, Structural, MPEEN, Landscape, specialty consultants.)
B. Prepare Conceptual Exhibits: We will support City projects through prepara! ons of exhibits and renderings to illustrate design intent and for City communica! ons to project stakeholders.

C. Assist with En! tlement Processes: We will support assigned projects through en! tlement/approval processes, a" end mee! ngs, and make presenta! ons as required.

D. Perform Architectural Services: We will perform professional services for new construc! on, altera! on and/ or renova! on of exis! ng buildings through all necessary phases of project development (Pre-design through Project Closeout.). We will provide all core and specialty consultants as required by the On-Call project (other than disciplines excluded in our Project Assump! ons/Constraints - see following).

E. A" end Mee! ngs & Prepare Presenta! ons: We will a" end mee! ngs and support City staff with report/ exhibit prepara! on as necessary to faciliate mee! ngs with Council, commissions, commi" ees and the like.

F. Perform Feasibility Studies: We will perform feasibility studies for new, renova! on, and altera! on projects in support of City decision making and guidance eff orts.

G. Prepare Reports: We will prepare reports in conjunc! on with our consultant team as required to support various phases of project development (Pre-Design thru Project Closeout). Reports may include T-24 Energy Reports, specifi ca! ons, calcula! ons, statements of probable cost, schedules, and similar.

H. Support Fire Protec! on Improvements: We will provide support and coordina! on services to City consultants under separate contract for fi re protec! on systems improvements.

I. Provide Project Closeout Services: We will assist the City with Project Closeout eff orts including warranty review, as-built record drawing coordina! on, and related end of project ac! vi! es.

J. Provide Project Communica! on/Coordina! on: We will facilitate communica! ons and coordina! on between the Design Team and appropriate City Departments, staff , etc., in support of On-Call project eff orts.

SCOPE OF SERVICES
We will be available to provide the following services in support of On-Call projects for the City. Services would be determined on a project by project basis and would be tailored to fi t the par! cular needs of the project at hand.

Agreements for Professional Services to perform As-Needed Professional A... Page 678 of 1755 760.773.0907 45-125 Panorama Drive, Palm Desert, CA 92260 archmca.com (TYPICAL STRUCTURE)
A. Project Kick-off Mee ng: Core members of the Project Team and City Staff will meet to review the Project, communica" on procedures, Project schedule, and to establish a detailed understanding of the Project objec" ves and requirements.

B. Project Site Visit + Exis ng Condi ons Review: We will walk the Project sites and facility with City Staff to review exis" ng site condi" ons. We will photograph and note exis" ng site condi" ons rela" ve to design, assess exis" ng condi" ons, and summarize our fi ndings as it may shape the Project.

C. Due Diligence + Base Documenta on: This work will establish base documenta" on of exis" ng condi" ons and iden" fy code and developmental parameters governing the Project.

D. Schema c Design (30%): The Design Team will perform Schema" c Design work based on Project priori" es and objec" ves established in the Kick-off mee" ng and informa" on gathered in the exis" ng condi" ons review and due diligence work. We will prepare the necessary drawings and exhibits as required to convey design intent. Three concepts for each monument loca" on.

E. Preliminary Cost Projec on: A Preliminary Cost Projec" on will be prepared based on Preliminary Design documents and submi$ ed for City review/comment.

CITY PRELIMINARY REVIEW PERIOD
F. Preliminary Design Refi nement per City Comment: The Design Team will incorporate design refi nements per the City’s direc" on a% er comple" on of the City’s Preliminary Review period prior to proceeding with Task 2 work.

G. Task 1 Mee ngs: We will conduct both team and Client progress mee" ngs to support the Project Ini" a" on & Conceptual Design Review phase of the Project.

TASK 1 PROJECT INITIATION & SCHEMATIC DESIGN
TASK 2 DEVELOPMENT & ENGINEERING
A. Design Services: Upon approval of the Preliminary Design and Task 1 work, our Team will proceed with Design Development of the approved Preliminary Design concept. This phase will develop the design, detailing, and related services.

B. Construc on Documents (60%): Construc" on Document drawings will be prepared based on the completed Design as necessary for permi' ng and construc" on of the Work.

C. Specifi ca ons + Bid Documents: Technical Specifi ca" ons will be prepared in coordina" on with the Construc" on Documents and as necessary for permi' ng and construc" on of the Work. The Team will assist the City with prepara" on of associated Bid Documents.

D. Final Cost Projec on Update: The Preliminary Cost Projec" on will be updated based on the completed Construc" on Documents and Specifi ca" ons and submi$ ed for Client review.

SUBMISSION FOR PLAN CHECK
E. 90% Construc on Document Review: Construc" on Documents will be submi$ ed to the Client for review and submi$ ed to the applicable permi' ng agencies having jurisdic" on. As applicable, Client comments and ini" al plan review comments will be incorporated into the Work.

F. 100% Construc on Document Review: Construc" on Documents will be completed and prepared for public bidding.

SCOPE OF WORK
DURATION: TBD

Agreements for Professional Services to perform As-Needed Professional A... Page 679 of 1755 760.773.0907 45-125 Panorama Drive, Palm Desert, CA 92260 archmca.com A. Pre-Construc on Mee ng: We will a! end the pre-construc" on mee" ng to support the City’s Project Manager and review project procedures, communica" ons, and related items with the General Contractor’s team.

B. Construc on Administra on: We will provide Construc" on Administra" on services suppor" ng the Construc" on phase of the Project. We will visit the sites as necessary and as appropriate to the stage of construc" on to ascertain that construc" on is proceeding in accordance with the Contract Documents. We will respond and document all requests for informa" on (RFI’s) and provide clarifi ca" on of ques" ons rela" ng to plans during construc" on. Addi" onally, we will review shop drawings and submi! als for general conformance with Contract Documents.

C. Project Close-out: We will par" cipate in a fi nal walk-through and prepare a punch list. All punch list items to be completed prior to formal City acceptance of the Project. Finally, we will review all as-built drawings provided by the Contractor upon comple" on and fi nal acceptance of the Project.

D. Construc on Phase Mee ngs - We will par" cipate in weekly construc" on mee" ngs with the City’s Project Manager and staff , the Design-Build team, and any aff ected subcontractors as required for the dura" on of the Construc" on Phase.

TASK 3 PROJECT CONSTRUCTION & SUPPORT
TASK 4 PROJECT ADMINISTRATION
A. Project Management - We will perform Project Management services as necessary to administrate the Project and conduct the en" re Team throughout the course of the Project.

DURATION: EXTENT OF PROJECT
DURATION: TBD

SCOPE OF WORK (TYPICAL STRUCTURE)

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1. Based on our understanding of the RFQ documents, the CIty’s budget for these On-Call services is based on the fi scal year beginning on July 1st and associated annual budget for these services is presently set at $250,000.

2. Our proposal excludes any environmental (CEQA) services or associated technical studies. Any por" on of On-call projects requiring these services would need to be contracted separately by the CIty with the appropriate professionals.

3. Our services exclude any Civil Engineering, Surveying, Geotechnical tes" ng or related services.

Any por" on of On-call projects requiring would need to be contracted separately by the City with the appropriate professionals.

4. Our services exclude any construc" on management services, tes" ng, or inspec" on services. Any por" on of of On-Call projects requiring would need to be contracted separately by the City with the appropriate professionals.

5. Our services exclude any work deemed as ‘covered work’ subject to Department of Industrial Rela" ons Prevailing Wage requirements. Any por" on of On-call project requiring these services would need to be contracted separately by the City with the appropriate professionals.

CITY RESPONSIBILITIES
The City of Indio shall be responsible for providing the follow in support of On-Call projects as applicable:
• Provide a current topographic survey of the project area and surrounding improvements for use by the design team in the performance of their work. Survey to include physical improvements, hardscape, landscape areas, surface u" li" es, signifi cant landscape material, trees, and related site features. Survey to include topography in 1 # ver" cal intervals.
• Provide hardcopy and/or electronic copy of all available drawings, specifi ca" ons, reports, and related informa" on on fi le in the City’s records as relevant to this Project. • Provide all reprographic services for all fi nal Bid Documents including large-format drawings and specifi ca" on manuals.
• Provide access to the property as necessary for the team to perform their work. • Provide plan check and permit fees related to the City of Indio and all other plan check and permit fees for other approval agencies associated with the Project. • Make available appropriate staff and leadership as necessary to provide ini" al Project informa" on and direc" on, and in-house review of progress and fi nal Work documents. • Provide all course-of-construc" on inspec" ons, special-inspec" on, and tes" ng as necessary for construc" on of the Work.

PROJECT ASSUMPTIONS/CONSTRAINTS

CITY RESPONSIBILITIES

Agreements for Professional Services to perform As-Needed Professional A... Page 681 of 1755 760.773.0907 45-125 Panorama Drive, Palm Desert, CA 92260 archmca.com

APPENDIX

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ARCHITECTURE

Agreements for Professional Services to perform As-Needed Professional A... Page 683 of 1755 760.773.0907 45-125 Panorama Drive, Palm Desert, CA 92260 archmca.com PROFESSIONAL HIGHLIGHTS:

Principal, President,
McAuliff e & Company, Inc.,
2006-Present
Principal, Vice-President,
Interac ve Design Corpora on,
2004-2006, PA 1996-2006
Architectural Review Comm.,
City of Palm Desert,
2013 to Present
Design Review Commissioner,
The Madison Club HOA,
2019 to Present
Design Review Commissioner,
Tradi on Community Assoc.
2021 to Present
University of Detroit
School of Architecture,
Detroit, Michigan;
Florence & Volterra, Italy
Bachelor of Architecture, 1992
Registered Architect:

State of California, C 27929
State of Washington, 8043
State of Michigan, 43764
Na onal Council of Architectural
Registra on Boards,
Record No. 51077
American Ins tute of Architects,
1996 to Present

PRESIDENT & PRINCIPAL
MICHAEL T. McAULIFFE, AIA
Michael is the Founding Principal and President of McAuliff e & Company, Inc.

He established the Palm Desert based company in 2006 and has been prac cing architecture in the Coachella Valley since 1996. He works with public and private clients and engages in a diverse range of project types. These include commercial, civic, hospitality, religious, and private residen al works. Client-focused, crea ve design is the signature common to his work.

Michael enjoys the process of designing for the built environment and has accrued a body of dis nc ve projects refl ec ve of his versa lity and skill. For nearly thirty years, he has collaborated with clients, contractors, consultants, and fellow design professionals in the making of architecture.

SELECTED EXPERIENCE LIST:

Rancho Mirage Amphitheater, Venue Improvements, Rancho Mirage, CA Rancho Mirage Amphitheater, Rancho Mirage, CA
Rancho Mirage Amphitheater Improvements Master Planning, Rancho Mirage, CA Rancho Mirage Fire Sta! on 50 Seismic & Improvements Project, Rancho Mirage, CA Chihuly Enclosure, Rancho Mirage Library & Observatory, Rancho Mirage, CA Rancho Mirage Library AV Booth + Special Collec! ons Display, Rancho Mirage, CA Rancho Mirage Library Annenberg Room Improvements, Rancho Mirage, CA Michael S. Wolfson Park Expansion Master Plan, Rancho Mirage, CA Living Room Performance Park, Indio, CA
SilverRock Venue Site, La Quinta, CA
Church at the Red Door - Programming, Indio, CA
City of Palm Desert Civic Center Lobby Remodel, Palm Desert, CA Burke Historical Offi ce Building, Temecula, CA
Southwest Community Church - Mul! ple Improvements, Indian Wells, CA City of LaQuinta Public Works & Community Development Programming, La Quinta, CA Agua Caliente Tribal Building & Cemetery, Palm Springs, CA CVEP Accelerator Campus, Palm Springs, CA
Jennifer serves as an architectural member directly assis ng the Project Architect. She is responsible for various tasks in project development from planning, to design and documenta on. Her architectural work experience provides eff ec ve support. Her fl exibility to assimilate and execute delegated assignments during design phases is a valuable asset to produc vity and team excellence.

EDUCATION:
• Doctorate of Architecture,
University of Hawai’i at Manoa
• Bachelor of Arts in Architectural Studies, Judson University

ARCHITECTURAL ASSOCIATE

JENNIFER GUINN
McAULIFFE & CO. ARCHITECTS

Agreements for Professional Services to perform As-Needed Professional A... Page 684 of 1755

STRUCTURAL ENGINEERING

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Agreements for Professional Services to perform As-Needed Professional A... Page 686 of 1755 MECHANICAL, PLUMBING, ELECTRICAL, T-24 ENG.

Agreements for Professional Services to perform As-Needed Professional A... Page 687 of 1755 PROFESSIONAL HIGHLIGHTS:

DAVID CELMER, PE
Founder, Equity Spec
Consul ng Engineers,Inc. 1988
Registered Professional
Engineer:

State of California, M22768
Bachelors Degree Architectural
Engineering, Environmental
Systems Design,
Penn State University, 1980

DAVID CELMER, PE
EquitySpec Consul ng Engineers is a full service fi rm which off ers mechanical, electrical, and energy engineering services for commercial, ins tu onal, industrial, and residen al projects.

EquitySpec was founded in 1988 by David A. Celmer, PE Mr. Celmer remains the principal and is the Director of Engineering.

EquitySpec has designed over 300 projects in over 50 ci es and local jurisdic ons in Southern California, as well as projects requiring design and permi# ng and/or cer fi ca on by the following agencies:
• Department of Energy (DOE) Energy Effi ciency & Renewable Energy (EERE) Programs
• Energy Effi ciency & Conserva on Block Grant (EECBG) Programs • State Energy Program (SEP)
• County Departments of Environmental Health
• County Departments of Industrial Hygiene
• DPH - Department of Public Health
• DSA - Division of the State Architect
• HCD - Department of Housing and Community Development • OSHPD - Offi ce of Statewide Health Planning and Development • SFM - State Fire Marshall
• USGBC - United States Green Building Council (LEED)
EquitySpec

EQUITY SPEC CONSULTING ENGINEERS
MECHANICAL, PLUMBING, ELECTRICAL, T-24

Agreements for Professional Services to perform As-Needed Professional A... Page 688 of 1755

LANDSCAPE ARCHITECTURE

Agreements for Professional Services to perform As-Needed Professional A... Page 689 of 1755

HERMANN DESIGN GROUP
PALM DESERT OFFICE 760.777.9131 SAN DIEGO OFFICE 619.415.0095 RIVERSIDE OFFICE 951.782.9335 Chris, a graduate of Pennsylvania State University,
founded Hermann Design Group in Palm Desert,
California in 1995. He has designed and overseen the
construction of both public and private development
projects throughout his career, with over 35 years of
experience working in the Coachella Valley.

Prior to founding HDG, Chris established the landscape
DUFKLWHFWXUHGHSDUWPHQWIRU&8+$RQHRIWKHQDWLRQ·V largest multi-disciplinary architecture and engineering ÀUPVLQ
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collaboration with the civil engineering and architectural departments, solving a variety of design challenges.

Before becoming a Coachella Valley resident, Chris was
a principal at RHA Landscape Architects-Planners, Inc.

LQ5LYHUVLGHDÀUPKHKDGEHHQZLWKIRUQHDUO\WHQ\HDUV At RHA, Chris was principal in charge of schools, parks and recreation centers, commercial spaces, masterplanned communities, and other public sector work.

While recognizing the value of creating an inviting and aesthetically-pleasing environment, Chris prioritizes the conservation of natural resources and founded Hermann
Design Group upon the principle of sustainability.

In consideration of the environmental impacts of
landscape design, he implements sustainable elements
and techniques into the design process that maximize
UHVRXUFHHIÀFLHQF\
&KULV·V H[WHQVLYH H[SHULHQFH ZRUNLQJ ZLWK D PXOWLWXGH of municipal clients has demonstrated his keen
understanding of budgetary constraints, strict project
timelines, and the need for inclusive elements to deliver DSURGXFWWKDWPHHWVWKHFOLHQW·VJRDOVIURPVWDUWWRÀQLVK 0U+HUPDQQGHPRQVWUDWHV+'*·VYDOXHVRIWUDQVSDUHQF\
and integrity by facilitating effective communication
between the client, the consultant, and any applicable
stakeholders.

CHRIS HERMANN, PRESIDENT

PRINCIPAL LANDSCAPE ARCHITECT
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C E R T I F I C A T I O N S A N D L I C E N S I N G
Pennsylvania State University
B.S. Landscape Architecture

E D U C A T I O N
CVLink
Coachella Valley Cities, CA
University Park
Palm Desert, CA
City of Indio
Center Stage
Indio Sports Park Master Plan
Miles Avenue Park Master Plan
HRPP Grant Park Renovations
City of La Quinta
SilverRock Venue Site
X-Park
Fritz Burns Park Improvements
Seasons Dog Park
La Quinta Auto Collection
Rancho Mirage Community Park
Expansion & Amphitheater
Rancho Mirage, CA
Mecca Sports Complex
Mecca, CA
Thermal Community Park Master Plan
Thermal, CA
On-Call Services
City of Indio
City of La Quinta
City of Palm Desert
City of Palm Springs
City of Rancho Mirage
City of Moreno Valley
County of San Bernardino

R E P R E S E N T A T I V E P R O J E C T S A W A R D S Ann Hunter Welborn Circle of
Excellence Award for Sustainability
San Diego Housing Commission
APWA
CV Link (with Alta)
Station 87 Dog Park
SilverRock Venue Site
Sunline Operations Transit Center
City of La Quinta Wellness Center
RESUME

Agreements for Professional Services to perform As-Needed Professional A... Page 690 of 1755

HERMANN DESIGN GROUP
PALM DESERT OFFICE 760.777.9131 SAN DIEGO OFFICE 619.415.0095 RIVERSIDE OFFICE 951.782.9335 Mr. Estrada has steadily assumed positions of greater responsibility and leadership. Starting out as a project designer with RHA Landscape Architects-Planners, Inc. in 1994, he is now principal and vice president of Hermann Design Group, Inc.

Jose has been an integral part of Hermann Design Group since 1999, and he heads up our SURGXFWLRQ RIÀFH LQ 5LYHUVLGH +H KDV HVWDEOLVKHG D SURIHVVLRQDO DSWLWXGH LQ LUULJDWLRQ DQG landscape design, and he is able to direct a project at all stages of development. His extensive H[SHULHQFHLQWKHSUHSDUDWLRQRIFRQVWUXFWLRQGRFXPHQWVDQGÀHOGZRUNH[SHULHQFHDOORZVIRUD FRPSOHWHGHVLJQSURFHVVIURPWKHVFKHPDWLFOHYHOWRÀQDOGHVLJQ-RVHLVELOLQJXDOVSHDNLQJERWK (QJOLVKDQG6SDQLVKPDNLQJKLPLQYDOXDEOHLQWKHÀHOG7KLVDELOLW\WRFRPPXQLFDWHLQWKHÀHOGDLGV LQH[SODLQLQJWKHGHVLJQWKRXJKWSURFHVVUHVXOWLQJLQDPRUHVXFFHVVIXOLQVWDOODWLRQ0U(VWUDGD·V ability to work independently and his attention to follow-through make him a valuable asset to any project team.

Jose has a wide diversity of experience in projects including public works projects, commercial, urban development, golf course development, and institutional projects. He is an experienced GHVLJQHURI/(('FHUWLÀHGSURMHFWV
He has provided design services for a large variety of clients throughout Southern California including the cities of Los Angeles, Perris, Menifee, Riverside, Indio, La Quinta, Palm Desert, Rancho Mirage, and Coachella.

Thermal Community Park Master Plan
Thermal, CA
Mecca Sports Complex
Mecca, CA
Miles Avenue Park
Indio CA
CV Link
Coachella Valley
SilverRock Venue Site
La Quinta, CA
Rancho Mirage Community Park
Expansion & Amphitheater
Rancho Mirage, CA
Dr. Carreon Park Improvements
Indio, CA
Indio Sports Park
Indio, CA

R E P R E S E N T A T I V E P R O J E C T S

JOSE ESTRADA, VICE PRESIDENT

LEAD IRRIGATION DESIGNER

E D U C A T I O N
Cal Poly Pomona
B.S. Landscape Architecture

KEY PERSONNEL

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HERMANN DESIGN GROUP
PALM DESERT OFFICE 760.777.9131 SAN DIEGO OFFICE 619.415.0095 RIVERSIDE OFFICE 951.782.9335 In his tenure at Hermann Design Group, Opus has become a key designer and indispensable leader with project management skills. Opus combines his understanding of plant material, maintenance, horticulture experience, and natural artistic talent with invaluable technical skill.

He is responsible for HDG CAD operations and systems management, providing guidance and mentorship to emerging designers. Opus has comprehensive experience designing projects in the public sector such as parks, trailheads, and capital improvement projects in addition to noteworthy commercial and residential developments.

When Alta Planning + Design contacted us in 2015 to assist locally with the landscape design of the CVLink, Opus worked alongside Chris Hermann on the design work, eventually taking over as the lead contact for with Alta. Also starting in 2015, Opus has served as the project manager for the LPSURYHPHQWVLQFOXGHGLQWKH&LW\RI/D4XLQWD·VPXOWL\HDU1RUWK/DQGVFDSHDQG/LJKWLQJ'LVWULFW Renovation Plan. In his role as project manager, Opus has produced numerous turf removal and landscape redesign plans for various basins, streetscapes, parkways, and medians throughout La Quinta. Several of these projects include Rancho Ocotillo, Acacia, Del Oro, Quinterra, and Highlands. His experience overseeing long-term city-wide capital improvement projects has SURYLGHGKLPZLWKWKHNQRZOHGJHQHFHVVDU\WRPD[LPL]HSURMHFWHIÀFLHQF\DQGFUHDWHDVHQVH of design cohesion.

OPUS GARZA, ASSOCIATE

SENIOR DESIGNER AND DIRECTOR OF CAD OPERATIONS

E D U C A T I O N
Cal Poly San Luis Obispo
B.S. Landscape Architecture
Center Stage
Indio, CA
Miles Avenue Park
Indio, CA
Indio Sports Park
Indio, CA
Median Improvements
Indio, CA
South Jackson Park
Indio, CA
Station 87 Dog Park
Indio, CA
Hjorth Park
indio, CA
CVLINK
Coachella, CA
South Jackson Park
Indio, CA
X-Park
La Quinta, CA

R E P R E S E N T A T I V E P R O J E C T S
RESUME

Agreements for Professional Services to perform As-Needed Professional A... Page 692 of 1755 760.773.0907 45-125 Panorama Drive, Palm Desert, CA 92260 archmca.com 3$125$0$'5,9(3$/0'(6(57&$ 
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Exhibit B – Compensation
Page | 1
EXHIBIT “B”

COMPENSATION

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760.773.0907 45-125 Panorama Drive Palm Desert, CA 92260 archmca.com

05.08.2024

REQUEST FOR QUALIFICATIONS

ON-CALL ARCHITECTURAL SERVICES
City of Indio, Indio CA

FEE PROPOSAL
Professional fees will be determined on a project-by-project basis as appropriate to perform the Scope of Services requested by the City of Indio for On-Call Architectural Services. It is our understanding that the sum total of our services is subject to annual budgetary limits as set by the City for the fiscal year and that the budget restriction is distributed across the aggregate of projects assigned for that year.

Our services are typically performed on a lump sum – fixed fee basis but can be tailored to best fit the needs of the City as appropriate for the specific project at hand.

BASIC SERVICES
Professional Architectural & Engineering Services: Lump Sum, Not-To-Exceed TBD

HOURLY AND/OR ADDITIONAL SERVICES
Architect’s Standard Hourly Rates for Hourly-based and Additional Services are as follows:

Principal $210.00
Project Manager/Designer $110.00
Architectural Associate $90.00
Clerical Staff $75.00

REIMBURSABLE EXPENSES
Reimbursable expenses shall be billed to the City at the rate of the direct cost to the architect or architect’s consultants plus 10 percent (10%).

RATE INCREASES
Hourly rates specified above are valid for twelve (12) months from the date listed on the Agreement for Basic Services and shall be increased five percent (5%) on the first day of the thirteenth month to reflect market conditions, employee benefits and salary compensation. Each rate increase is valid for an additional twelve (12) months.

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Addendum 1 - Insurance
Page | 1
ADDENDUM “1”

INSURANCE
(A)INSURANCE REQUIREMENTS. Consultant shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance:

1. MINIMUM SCOPE OF INSURANCE. Consultant shall maintain the following types and limits of insurance.

2. MINIMUM LIMITS OF INSURANCE.

GENERAL LIABILITY INSURANCE. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

AUTOMOBILE LIABILITY INSURANCE. Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

PROFESSIONAL LIABILITY (ERRORS & OMISSIONS) INSURANCE. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

WORKERS’ COMPENSATION INSURANCE. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident or disease). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers.

UMBRELLA OR EXCESS LIABILITY INSURANCE. [Optional depending on limits required]. As an option to meet the limits of insurance required by this Agreement, Consultant may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary

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Addendum 1 - Insurance
Page | 2
coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(B) OTHER PROVISIONS. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to City. (C) OTHER REQUIREMENTS. Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.

1. Upon request from the City, Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.

2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.

3. The procuring of such required policy or policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

4. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be

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Addendum 1 - Insurance
Page | 3
endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

6. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

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Addendum 2 – Federal Funds
Page | 1
ADDENDUM “2"

FEDERAL FUNDS
Each Task Order using Federal Funds, shall include a copy of the latest approved federal requirements and wage rates at the time of the issuance of a Notice to Proceed for that task.

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Agreement for Professional Services
with Holt Architects

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PROFESSIONAL SERVICES AGREEMENT

FOR AS-NEEDED PROFESSIONAL ARCHITECTURAL SERVICES

BETWEEN THE CITY OF INDIO AND HOLT ARCHITECTS
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 19th day of June 2024 (“Effective Date”), by and between the CITY OF INDIO (“City”), a California municipal corporation and Holt Architects, a California corporation, (“Consultant”).

For the purposes of this Agreement City and Consultant are sometimes hereinafter referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS

1. City has sought by issuance of request for qualifications, the performance of as-needed professional architectural services defined and described particularly in Section 2, “Scope of Services and Schedule of Performance” of this Agreement.

2. Consultant was selected by City to perform those services.

3. Consultant was selected by City on the basis of Consultant’s demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required.

4. Pursuant to the Chapter 33 of the Indio Municipal Code, City has authority to enter into this Agreement and the City Manager has authority to execute this Agreement.

5. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Section 2 “Scope of Services and Schedule of Performance” of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, for and in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

SECTION 1. TERM OF AGREEMENT
(a) Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement is through June 30, 2027, commencing on Effective Date, unless otherwise extended by written agreement of the Parties. (b) The City Manager may, in his or her sole discretion, unilaterally exercise an option to extend the Agreement on a month-to-month basis following expiration on the same terms and conditions, including compensation as set forth in Section 4 “Compensation and Method of Payment.”

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(c) Consultant acknowledges that the Agreement term may extend over multiple City fiscal years, and that work and compensation under this Agreement is contingent on the City Council appropriating funding for and authorizing such work and compensation for those fiscal years. This Agreement may be terminated by the City Manager at the end of a fiscal year when sufficient funding is not appropriated and authorized for the subsequent fiscal year. City is not obligated to pay Consultant for any amounts not duly appropriated and authorized by City Council.

SECTION 2. SCOPE OF SERVICES AND SCHEDULE OF PERFORMANCE (a) SCOPE OF SERVICES. Subject to this Agreement, all addendums and exhibits attached and incorporated hereto, Consultant agrees to perform the services and tasks set forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and the City agrees to retain and does hereby retain Consultant for the Services.
(b) SCHEDULE OF PERFORMANCE. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Consultant shall be deemed to be in Default of this Agreement. The City, in its sole discretion, may choose not to enforce Section 21, “Default” of this Agreement and may instead allow Consultant to continue performing the Services.

SECTION 3. ADDITIONAL SERVICES.

Consultant shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $250,000/fiscal year, unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. Payment shall be made in accordance with City’s usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 24, “Notices” hereof. Under no circumstances shall the total amount paid to Consultant under this Agreement exceed the City Manager’s authority under Indio Municipal Code Section 33.116 (C)(2) without approval by the City Council.

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(b) Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subconsultant contracts. Subconsultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of tasks performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. (c) Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice. (d) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
(e) If this Agreement is extended pursuant to Section 1 “Term of Agreement,” the City shall pay the same rates specified in Exhibit “B” “Compensation.” SECTION 5. INSPECTION AND FINAL ACCEPTANCE.

City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF DOCUMENTS.

All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

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If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement, Consultant’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.
(a) INTELLECTUAL PROPERTY RIGHTS ASSIGNMENT. For no additional compensation, Consultant hereby assigns to City all of Consultant’s rights, title, and interest in and to the content of all deliverable materials created by Consultant or its employees, agents, or subconsultants, including copyrights, in connection with the Services performed under this Agreement. Consultant shall promptly execute and deliver, and shall cause its employees, agents, and subconsultants to promptly execute and deliver, upon request by the City or any of its successors or assigns at any time and without further compensation of any kind, any power of attorney, assignment, application for copyright, patent, trademark or other intellectual property right protection, or other papers or instruments which may be necessary or desirable to fully secure, perfect or otherwise protect to or for the City, its successors and assigns, all right, title and interest in and to the content of the deliverable materials. For purposes of this section deliverable materials includes all works, tangible or not, created under this Agreement including, without limitation, documents, material, data, reports, manuals, specifications, artwork, drawings, sketches, computer programs and databases, schematics, photographs, video and audiovisual recordings, sound recordings, marks, logos, graphic designs, notes, website, domain names, inventions, processes, formulas matters and combinations thereof, and all forms of intellectual property. The provisions of this paragraph are binding on the successors, assigns and heirs of Consultant and shall survive the termination of Consultant’s Services under this Agreement.

SECTION 7. CONSULTANT’S BOOKS AND RECORDS.
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant’s performance of the Services. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or

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records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant’s address indicated for receipt of notices, “Section 24,” of this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Consultant’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors in interest and authorized representatives.

SECTION 8. INDEPENDENT CONTRACTOR.
(a) Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees, subconsultants or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. (c) Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Contractor may have to any such rights.

SECTION 9. STANDARD OF PERFORMANCE.

Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Consultant under this Agreement, and shall use such skill, prudence, and diligence as other members of Consultant’s profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Services” that shall also be applicable to Consultant’s work under this Agreement. Where there is a conflict between a general

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and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.

SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.

Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations. Consultant represents and warrants that Consultant has obtained or shall promptly obtain all necessary licenses to perform the Services set forth in this Agreement and that such licenses are in good standing. Consultant further represents and warrants that the services provided herein shall conform to all ordinances, policies and practices of the City. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.

SECTION 11. PREVAILING WAGE LAWS.
(a) Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects.

To the extent applicable, Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.
(b) It is the understanding of City and Consultant that Prevailing Wage Laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.

SECTION 12. NONDISCRIMINATION.

Consultant shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or marital status in connection with or related to the performance of this Agreement.

SECTION 13. UNAUTHORIZED ALIENS.

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Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

SECTION 14. CONFLICTS OF INTEREST.
(a) Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of the Services. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Consultant will, perform non-related services for other governmental agencies and private parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.

SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. (b) Consultant, its officers, employees, agents or subconsultants, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.

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(c) If Consultant, or any officer, employee, agent or subconsultant of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

SECTION 16. INDEMNIFICATION.
(a) INDEMNIFICATION BY CONSULTANT. To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with legal counsel reasonably acceptable to City) and hold harmless City and any and all of its elected and appointed officials, officers, employees, representatives and agents (“Indemnified Parties”) from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, injuries (including, without limitation, injury to or death of an employee of Consultant or subconsultants), liabilities of every kind (including, without limitation, incidental and consequential damages, court costs, and litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and cost of investigation), damages, costs and expenses, including attorney’s fees and costs, (collectively "Claims") that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, any goods provided or performance of Services by Consultant, its officers, agents, employees, representatives, subconsultants, anyone directly or indirectly employed by any of them, or anyone that they control. Consultant’s duty to indemnify, protect, defend and hold harmless Indemnified Parties, shall not include any Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. (b) INDEMNIFICATION FROM SUB-CONSULTANTS. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subconsultant, subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set

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forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement and this section.

SECTION 17. INSURANCE.

Consultant agrees to obtain and maintain in full force and effect during the Term of this Agreement the insurance policies set forth in Addendum “1” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content.

These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to provide City with copies of required policies upon request.

SECTION 18. ASSIGNMENT.

The expertise and experience of Consultant are material considerations for this Agreement.

City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant’s duties or obligations under this Agreement without the prior written consent of the City, which may be given in the sole and absolute discretion of the City Manager. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize subconsultants.

If in the performance of its duties Consultant utilizes subconsultants or subcontractors, Consultant covenants that subcontracts, if any, shall contain a provision making subconsultants or subcontractors subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 17 “Insurance.” The Consultant acknowledges and agrees that the City is an intended beneficiary of any work performedby any subconsultant or subcontractor for purposes of establishing a duty of care between any subconsultant or subcontractor and the City.

SECTION 19. CONTINUITY OF PERSONNEL.

Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors / subconsultants, if any, assigned to perform the Services.

Consultant shall notify City of any changes in Consultant’s staff and subcontractors / subconsultants, if any, assigned to perform the Services prior to and during any such performance.

SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress.
(b) Consultant may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.

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(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant’s possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. (e) Upon written notice, City may suspend all or any portion of Consultant’s performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services satisfactorily provided up to the date of suspension. City may rescind the suspension prior to or at six (6) months by providing Consultant with written notice of the rescission, at which time Consultant would be required to resume performance in compliance with the terms and provisions of this Agreement. Consultant will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.

SECTION 21. DEFAULT.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default.

This timeframe is presumptively thirty (30) days, but may be extended or reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

SECTION 22. EXCUSABLE DELAYS.

Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

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SECTION 23. COOPERATION BY CITY.

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.

SECTION 24. NOTICES.

All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:

To City: City of Indio
Attn: City Manager
100 Civic Center Mall
Indio, CA 92201
To Consultant: Holt Architects
Attn: Thomas Howell, President
36951 Cook Street, Suite 140
Palm Desert, CA 92211
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 25. AUTHORITY TO EXECUTE.

The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.

SECTION 26. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Indio Municipal Code.

SECTION 27. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

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SECTION 28. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Indio Municipal Code. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.

SECTION 29. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 30. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

SECTION 31. ATTORNEY’S FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 32. ENTIRE AGREEMENT.

This Agreement, including the attached Exhibits and Addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 33. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

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SECTION 34. INCORPORATION AND CONFLICTING TERMS.
(a) The following documents are incorporated and made part of this Agreement by this reference:

1. Insurance requirements (“Addendum 1”)

2. All Exhibits and Addendums

3. All amendments

4. Consultant’s proposal, if any

5. Any laws, regulations, requirements, or restrictions, applicable to the funding source used by City to pay Consultant for any portion of work done under Agreement (“Funding Restrictions”)
(b) The documents listed above shall be referred to collectively as the “Agreement Documents.” The Agreement Documents are intended to be complementary, and a requirement in one Document is effective as if it appeared in all the Documents. In the event of a conflict between any of the Agreement Documents, the Documents shall be given effect in the following order: Funding Restrictions, Amendments (most recent first), this Agreement, Insurance requirements, Exhibits and Addendums, and Consultant’s proposal. Where the requirements of one Document are more stringent then another the more stringent shall govern.

SECTION 35. TIME OF ESSENCE.

Time is of the essence for each and every provision of this Agreement.

SECTION 36. FEDERAL FUNDS.

In the event the Services are funded either in whole or in part by a federal grant, Consultant shall comply with the requirements of Addendum “2” “Federal Funds.” [SIGNATURE PAGE FOLLOWS]

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Signature Page

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

FOR AS-NEEDED PROFESSIONAL ARCHITECTURAL SERVICES

BETWEEN THE CITY OF INDIO AND HOLT ARCHITECTS
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY OF INDIO
___________________________
Bryan H. Montgomery
City Manager
ATTEST:

CITY CLERK
By: ___________________________
Sabdi Sanchez, CMC
City Clerk Administrator
APPROVED AS TO FORM:

CITY ATTORNEY
By: ____________________________
Steven P. Graham
City Attorney

CONSULTANT
By:

Thomas Howell
Its: President

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Exhibit A – Scope of Services
Page | 1
EXHIBIT “A”

SCOPE OF SERVICES

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CITY OF INDIO

REQUEST FOR QUALIFICATIONS
To Provide On-Call Architectural Services
May 9, 2024

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Table of Contents
Cover Letter
Statement of Qualifications
Firm’s Project Personnel
Project Manager
Availability of Project Manager & Personnel
References
Subconsultants
Scope of Work
Work Objectives
Most Important Items / Synopsis of Proposal
Understanding What It Takes
What Sets Us Apart?
Appendix
Resumes
Examples of On-Call Projects
Other Examples of On-Call Projects
3 6
7 7
7 8
10 11
12 16
16 17
18 19
21 26
included separately

1. 2.
a.
b.
c.
d.
e.

3. a.
b.
c.

Table of Contents
A. Work Proposal
B. Cost Proposal

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Indio City Hall

1. Cover Letter

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RFQ Prep
City of Indio On-Call Services
May 9, 2024
RE: REQUEST FOR QUALIFICATIONS to provide ON-CALL ARCHITECTURAL SERVICES Dear Juan Raya and members of the Selection Committee:

Thank you for the opportunity to be considered as an On-Call Service Provider for Architectural Services. We have enjoyed working with City staff on many projects over the past 10+ years.

Here is the information that you requested:
a. Brief description of the firm:

HISTORY AND BACKGROUND
Holt Architecture started in 1983 as the Architectural Division of The Holt Group in the Palm Springs area and branched off as its own entity in 1993. We are a service- and resultsoriented practice. Our approach is simple—respond to the needs and requirements of our clients/projects.

KEY FEATURE
Perhaps the best measure of our firm is that the vast majority of our clients are repeat or referrals. Our clients relay how much they enjoy our highly personal service and our ability to adjust to the unique requirements of each project.

OVERALL APPROACH
Our goal is to provide the best possible professional service, striving for a distinctive combination of design excellence, economy, efficiency, and flexibility. We are committed to the principle that each project must be technically sound, aesthetically pleasing, and economically feasible. We tailor our service to the specific needs of your project, so it is cost effective, energy efficient, value engineered, and practical.

PROXIMITY BENEFIT
With offices in Palm Desert and Riverside, we are able to respond quickly and effectively to the needs of your projects.

Cover Letter

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RFQ Prep
City of Indio On-Call Services
b. Project Manager:

Matthew Acton, Principal
Office (951) 462-1451
Mobile (810) 623-4219
[email protected]
2300 Market Street, Suite 140
Riverside, CA 92501
c. Exceptions to the City of Indio Standard Agreement for Professional Services:

None.
d. Authority to sign Contracts:

Matthew Acton, Principal
Thomas Howell, Senior Principal
Should you have any questions or require any additional information, please do not hesitate to contact me.

Sincerely,
Thomas Howell, President/CEO
Holt Architecture
(760) 408-7081
[email protected]
Indio City Hall Chambers

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2. Statement of Qualifications
Fire Station 86, Indio Public Safety Campus

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a. Firm’s Project Personnel:

Thomas Howell, Senior Principal
• Relevant Experience: 30+ years in the industry (See Appendix on page 19 for full resume) • Role: Tom provides coordination between consultants and office staff in detailing drawings and preparing specifications, cost estimating, bidding/negotiation and observation of construction.

Matthew Acton, Principal
• Relevant Experience: 15 years in the industry (See Appendix on page 19 for full resume) • Role: Matt serves as the primary contact. He will be Project Manager and Project Architect.
b. Project Manager:

Thomas Howell
Senior Principal
36951 Cook Street, Suite 140
Palm Desert, CA 92211
Office (760) 328-5280 Ext. 2001
Mobile (760) 408-7081
[email protected]
c. Availability of Project Manager & Personnel:

Holt stands ready to offer either of our Principals, Tom Howell or Matt Acton, as your dayto-day contact on future projects. As such, the City will be able to benefit from their extensive knowledge and experience across Holt’s full range of Project Types. Offering Principal-level involvement throughout the Project will ensure the City receives top-level care in managing the wide range of needs across any project.

At this time, Holt is ready and able to prioritize the City’s Projects. Without specific Projects or Project timelines listed in this On-Call Services RFQ we are not able to specify which team members will be involved in each project nor their availability. However, Holt will be able to offer a dedicated team and availability per Project to review with the City prior to commencement of each project. (See Appendix on page 19 for resumes) Matthew Acton
Principal
2300 Market Street, Suite 140
Riverside, CA 92501
Office (951) 462-1451
Mobile (810) 623-4219
[email protected]

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d. References:

Brenton Rankin, PMP
Project Manager III
County of San Bernardino
385 North Arrowhead Avenue, 3rd Floor
San Bernardino, CA 92415
Office (909) 387-5000
Cell (909) 771-1168
[email protected]
Services provided: 2019 to current
Project: Information Technology Dept.

Location | Colton, CA
Size | 75,000 sf
Architect | Holt Architecture
Construction Cost | $24,780,075
Completion | June 2024

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Lizceth Zazueta
Administrative Director
City of Ontario Police Department
2500 S. Archibald Avenue
Ontario, CA 91761
Office (909) 408-1841
[email protected]
Services provided: 2016 to current
Project: Current Master Planning / TI’s
Anna Rodriguez
Supervising Project Manager
County of Riverside
Facilities Management
44199 Monroe Street, Suite B
Indio, CA 92201
Office: (760) 863-2537
[email protected]
Services provided: 1999 to current
Project: Roy’s Desert Resource Center
Location | Palm Springs CA
Size | 49,693 sf
Delivery Method |CM Multi-Prime
Value | $20 Million
Construction Duration | 428 days
Completion | 2020
Project | Police Department Gym &
Locker Room Expansion
Client | City of Ontario
Size | 3,400 sf
Construction Cost | $1.6 Million
Completion | April 2024

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e. Subconsultants:

We concentrate on Architectural Services and assemble a team of subconsultants who work like an extension of our staff. We have included the following subconsultants because they have consistently proven over time to provide effective and efficient services, each time tailored to best serve the needs of the Project and Client.

VCA
Services: Surveying and Civil Engineering
Working together on City of Indio Projects: since 2016
Overall working relationship: 15+ years
Community Works Design Group
Services: Landscape Architecture and CASp (Accessibility evaluations) Working together on City of Indio Projects: since 2016
Overall working relationship: 30+ years
P2S
Services: Mechanical, Plumbing, and Electrical Engineering, Commissioning, Photovoltaic System Design, and Technology System Design Working together on City of Indio Projects: since 2016
Overall working relationship: 8+ years
Raincross Construction Services (through Tilden-Coil Constructors) Services: Detailed Cost Estimating
Working together on City of Indio Projects: since 2020
Overall working relationship: 35+ years
Wiseman + Rohy
Services: Structural Engineering
Working together on City of Indio Projects: since 2016
Overall working relationship: 15+ years

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Indio City Hall, Lobby

3. Scope of Work

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DOCUMENT MANAGEMENT/QUALITY CONTROL
■ Quality Control is integral to our approach, and
there are multiple facets.
■ At the earliest stage of design, as soon as progress
allows, we begin to use 3D software. This allows
stakeholders as well as team members to clearly
understand, explore and approve the design for
further development. This clarity avoids unwelcome
surprises later.
■ As the design progresses, we utilize 3D software
(BIM) to integrate all elements: architectural, civil,
structural, mechanical, plumbing, electrical, and
any other specialty consultant work. This provides
a clear basis to identify and resolve any conflicts
before they become problematic.
■ Although less interesting to review, but just as
important, our team develops a project specific
checklist from our Office Quality Control Guide. This
guide is built on our 35-years of things to consider
and “lessons learned”. We continue to update this
Guide with each project. In addition, our team will
use this guide to perform quality control reviews at
major project milestones. These reviews become
increasingly intensive as the project develops and
are overseen by the Senior Principal.
■ All of this allows effective and efficient
communication of the status of general progress,
any open considerations, as well as checks on
schedule and budget.
■ We will review with the City in detail all aspects
that are of Interest to the Owner, such as:
- Conduct visioning and problem seeking
sessions
- Review project location and physical
facilities
- Identify key program representatives for
each major program element
- Establish evaluation criteria
- Facilitate detailed work sessions with each
user group
- Develop conceptual program alternatives
- Consider the relationship of parts to the
whole
- Review project schedule and budget
■ This will allow the City to validate or clarify the
Program and provide a solid foundation for the
Design Team to prepare options and
considerations for the City in the Schematic
Design Phase.

PROGRAMMING
a. Work Objectives:

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SCHEMATIC DESIGN
■ Once a clear and concise program has been
established, we will present to the City initial
concepts and design ideas, and together validate
the direction of the project upon which to finalize
the design. Schematic Design documents are
developed in this stage, such as:
- Program Diagrams
- Alternate Plans Showing Primary and Support
Spaces
- Phasing Concepts
- Future Expansion Options
- Sketches and Study Models, as required
- Conceptual 2D Site and Floor Plans
- Evaluation and Ranking of Concepts
■ This step in the project development process will
help the City establish a clear design concept.

Our design team can then start to develop the
concept in 3 dimensions through a variety of tools
in the Design Development stage.

DESIGN DEVELOPMENT

CONSTRUCTION DOCUMENTS

BID/CONSTRUCTION ADMINISTRATION
■ We integrate our Clients in the design process from
Day 1. Through a variety of digital media, Holt
creates the visual aids needed to help clients make
critical design decisions.
■ These visual aids are extremely important when
navigating the design’s approval process and
are integral to successful communication with the
various project Consultants.
■ Our use of BIM continues to facilitate the decision
making, detailing, production, and coordination of
the drawings so that the resulting documents are
clear, consistent, fully coordinated, and describe
the Project as accurately as possible.
■ Please see page 3 for more detail on our document
management and quality control.
■ When documents are ready to bid, the team will
assist the Owner in obtaining competitive Bids for
Construction.
■ During the construction process, the team will
provide the required construction observation
services to the client. This is to ensure the objectives of the Owner are met, which are expressed in the
Construction Documents.

DESIGN DEVELOPMENT - MATERIAL SELECTION

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SUSTAINABLE STRATEGIES AND LIFE-CYCLE ANALYSIS
Glare Daylighting Radiance: Solar Panels
Baseline
Energy Analysis
Building Envelope
Option A Option B
Net Zero


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Sun Protection Daylighting System Building Envelope Large Overhangs ■ The Design Team uses study models and energy analyses to isolate areas where the design is least efficient.
■ We track design options and their energy impacts on the building performance. This helps us determine energy-saving strategies that lead to environmentally and fiscally responsible designs.

A high performance design means cost savings throughout the lifespan of the project.

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RFQ: City of Indio | May 9, 2024| PAGE 15
COST
■ We understand that effective cost
management is a continuous process, and is
grounded in responsiveness.
■ Our core team is accustomed to working within
Budgets. We have developed an internal
system whereby cost and value are analyzed
each step of the process in order to establish the
most economical solution.

VALUE ENGINEERING
■ We have found that an Owner is best served when
Value Engineering is an effort focused on adding
value rather than finding ways to trim budgets. This
allows you to choose how the remaining budget
is used such as upgrading equipment, systems,
finishes, etc. that best serve your needs.
■ We have included services of a professional Cost
Estimator, to help make value-based decisions
throughout the course of the programming, design,
and documentation.
■ We can tailor this service to best suit your needs.
■ After reviewing the Scope of Services and goals
described in the RFP, we are excited for the
opportunity to grow our ongoing relationship with
the City of Indio and feel strongly that our diverse
team and project approach fits well with the City’s
service needs.

Agreements for Professional Services to perform As-Needed Professional A... Page 730 of 1755 On-Call Architectural Services
RFQ: City of Indio | May 9, 2024| PAGE 16
b. Most Important Items / Synopsis of Proposal:

For projects that include the potential Services listed under Section III, it is most important to clearly define the City’s Goal for the Project, the key stakeholders or points of communication, and the expected budget from the outset of the Project. While seemingly basic in nature, a clear definition of these items will allow us to best identify solutions for key challenges and develop a Project Approach that can prioritize Scope and Budget without sacrificing Time/ Schedule—key to all successful projects.

We believe providing Feasibility Studies and Facility Assessments are the most important Architectural Services for the City. These studies prove time and again to be the best bangfor-the-buck for many Public Agencies as both serve to provide the City with knowledge and information useful in making sound decisions about the future of the City. Feasibility Studies are often completed in advance of a project and allow the City to firmly establish a Scope of Work tied specifically to a Budget. This eliminates surprises and delays for when the project is ready to become a reality. Facility Assessments similarly provide hard data to the City as part of the final decision-making process, often used for determining when to purchase a building or when rehabilitating an existing building vs. demolishing and constructing a new one. It’s during these early decision periods that the City can leverage our knowledge and expertise to establish a Capital Improvement Plan, future funding needs, etc., to protect and enhance the City’s future.

One of Holt Architecture’s most unique characteristics that differentiates us from our competition is our continued commitment to offering one of our Principals as the day-to-day contact for any of the City’s Projects. As we’ve been fortunate enough to provide through our recent efforts with the City (new Public Safety Campus, City Hall and Library, and others), having a Principal running your Projects is our way of ensuring the City is receiving the best quality for the best price, within the most efficient schedule possible each time—an offering that few, if any, of our competitors can match for this submission.

We have direct understanding and experience with you in providing all the services you have listed on the following projects over the past 9+ years:
c. Understanding What It Takes:
• New Public Safety Campus
• New City Hall & Library
• Renovation of the Council Chambers
• Feasibility Studies for improvements to:
- Indio Police Headquarters
- IPAC
- McCandless City/County Library
- City Hall
- Senior Center/EOC
- Berger Foundation Building
- Former Fire Station #1
- Fire Station #3
- Armory
- Teen Center
- Gymnastic Center for the Desert
Recreation District

Agreements for Professional Services to perform As-Needed Professional A... Page 731 of 1755 On-Call Architectural Services
RFQ: City of Indio | May 9, 2024| PAGE 17
Efforts evolve through active conversations between Principals and Clients, addressing the needs and uniqueness of each Project.

Principals are not just involved; they lead the day-to-day efforts.

What Sets Us Apart? Page 144 of 237 AGENDA ITEM #8.17
Agreements for Professional Services to perform As-Needed Professional A... Page 732 of 1755 On-Call Architectural Services
RFQ: City of Indio | May 9, 2024| PAGE 18
Indio Public Safety Campus, PSS Lobby
Appendix

Agreements for Professional Services to perform As-Needed Professional A... Page 733 of 1755 On-Call Architectural Services
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Thomas Howell
Senior Principal | Holt Architecture
About
Tom has over 30 years of industry experience, has been part of Holt Architecture for 25 years, and has ascended though the ranks to the role of Senior Principal. Throughout his time with Holt, he has completed a variety of Public Sector Safety Projects, including the East County Emergency Operation Center, which is one of the most complex and shortest in duration, being completed in just over one year from the start of design.

Role
Tom provides coordination between consultants and office staff in detailing drawings and preparing specifications, cost estimating, bidding/negotiation and observation of construction.

Education
Bachelor of Science Degree,
Architectural Studies,
University of Illinois
Master of Architecture,
Southern CA Institute of
Architecture
Registration
Architect: CA #31626
NCARB: #160933
Affiliations
American Institute of
Architects
International Conference of
Building Officials
Architectural Review Board -
Rancho Mirage
California Baptist University -
Construction Management
Advisory Board
Project / Client Construction Cost
Indio City Hall and Library
City of Indio $52.2 Million
Indio Public Safety Campus
City of Indio $43 Million
Information Technology Department (ITD) Building
Improvements / County of San Bernardino $24.8 Million
Roy’s Desert Resource Center
County of Riverside $20.1 Million
East Riverside County Operation Center
County of Riverside $5.1 Million
Niland Fire Station & Public Safety Facility
County of Imperial $5.1 Million
Ben Clark Sheriff Training Facility
Riverside Community College District / County of Riverside $3 Million Secondary Emergency Operation Center
City of Fontana $1.6 Million
Police Department Gym and Locker Room Expansion
City of Ontario $1.6 Million
Blythe Jail Nurse’s Clinic Improvements
County of Riverside $700,000
Fire Station #67 Restroom-Shower Renovation
City of Palm Desert $225,000
Relevant Experience (Partial List)
Resumes

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Matt Acton
Principal | Holt Architecture
About
Matt has 15 years of industry experience, has been a part of the Holt Architecture team for 13 years, and has quickly risen to become a Principal.

Public Sector projects, specifically Public Safety projects, have been a staple of his experience including most recently a new Fire Station, Administration Building, Police Dispatch Center and master planning for a new Police Headquarters for the City of Indio.

Clients come to recognize his level of diligence and commitment to projects with past clients repeatedly commenting, “He made us feel like we were his only client.”
Role
Matt serves as the primary contact and will be Project Manager and Project Architect. He is directly involved in the design + development of the Project Documents from initial concept to final construction. He will provide day-today oversight of the Project Team, Project Schedule, and Budget.

Education
Bachelor of Science Degree,
Architecture, University of
Michigan, Ann Arbor
Registration
Architect: CA #37028
NCARB: #624984
Project / Client Construction Cost
Indio City Hall and Library
City of Indio $52.2 Million
Indio Public Safety Campus
City of Indio $43 Million
Information Technology Department (ITD) Building
Improvements / County of San Bernardino $24.8 Million
Roy’s Desert Resource Center
County of Riverside $20.1 Million
East Riverside County Operation Center
County of Riverside $5.1 Million
Niland Fire Station & Public Safety Facility
County of Imperial $5.1 Million
Ben Clark Sheriff Training Facility
Riverside Community College District / County of Riverside $3 Million Secondary Emergency Operation Center
City of Fontana $1.6 Million
Police Department Gym and Locker Room Expansion
City of Ontario $1.6 Million
Blythe Jail Nurse’s Clinic Improvements
County of Riverside $700,000
Fire Station #67 Restroom-Shower Renovation
City of Palm Desert $225,000
Relevant Experience (Partial List)

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Jorge: I decided to simplify/reduce number of projects. Please include an image for each.

EXAMPLES OF ON-CALL PROJECTS
Project: Police Department Gym and Locker Room Expansion • Client: City of Ontario
• Size: 3,400
• Construction Cost: $1,600,000
• Completion: April 2024
• Summary: Improvements to the existing Gym, Locker Rooms, Laundry and Janitor Rooms.

Project: Blythe Jail Nurse’s Clinic Improvements
• Client: County of Riverside
• Size: 600 SF
• Construction Cost: $700,000
• Completion: October 2020
• Summary: Remodel of the Exam Rooms, Offices, Restrooms and Storage in four-phases to allow continuation of services during construction.

Project: Information Technology Department (ITD) Building Improvements • Client: County of San Bernardino
• Size: 75,071 SF
• Construction Cost: $24,780,075
• Completion: June 2024
• Summary: Renovation of a 3-Story, Office Building for new use by the County’s Information Technology Department.

Project: Fire Station #67 Restroom-Shower Renovation
• Client: City of Palm Desert
• Size: 150 SF
• Construction Cost: $225,000
• Completion: June 2024
• Summary: Remodel to add a shower, changing area and water closet to improve the efficiency of the space.

Project: Police Department Lobby & Multi-Purpose/EOC Room Remodel • Client: City of Fontana
• Size: 5,900
• Construction Cost: $1,700,000
• Completion: April 2019
• Summary: Remodel of an existing Lobby and conversion on an exterior courtyard into a multi-purpose conference room and EOC.

Jorge: I decided to simplify/reduce number of projects. Please include an image for each.

EXAMPLES OF ON-CALL PROJECTS
Project: Police Department Gym and Locker Room Expansion • Client: City of Ontario
• Size: 3,400
• Construction Cost: $1,600,000
• Completion: April 2024
• Summary: Improvements to the existing Gym, Locker Rooms, Laundry and Janitor Rooms.

Project: Blythe Jail Nurse’s Clinic Improvements
• Client: County of Riverside
• Size: 600 SF
• Construction Cost: $700,000
• Completion: October 2020
• Summary: Remodel of the Exam Rooms, Offices, Restrooms and Storage in four-phases to allow continuation of services during construction.

Project: Information Technology Department (ITD) Building Improvements • Client: County of San Bernardino
• Size: 75,071 SF
• Construction Cost: $24,780,075
Examples of On-Call Projects

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RFQ: City of Indio | May 9, 2024| PAGE 22
• Construction Cost: $24,780,075
• Completion: June 2024
• Summary: Renovation of a 3-Story, Office Building for new use by the County’s Information Technology Department.

Project: Fire Station #67 Restroom-Shower Renovation
• Client: City of Palm Desert
• Size: 150 SF
• Construction Cost: $225,000
• Completion: June 2024
• Summary: Remodel to add a shower, changing area and water closet to improve the efficiency of the space.

Project: Police Department Lobby & Multi-Purpose/EOC Room Remodel • Client: City of Fontana
• Size: 5,900
• Construction Cost: $1,700,000
• Completion: April 2019
• Summary: Remodel of an existing Lobby and conversion on an exterior courtyard into a multi-purpose conference room and EOC.

Project: Blythe Jail Nurse’s Clinic Improvements
• Client: County of Riverside
• Size: 600 SF
• Construction Cost: $700,000
• Completion: October 2020
• Summary: Remodel of the Exam Rooms, Offices, Restrooms and Storage in four-phases to allow continuation of services during construction.

Project: Information Technology Department (ITD) Building Improvements • Client: County of San Bernardino
• Size: 75,071 SF
• Construction Cost: $24,780,075
• Completion: June 2024
• Summary: Renovation of a 3-Story, Office Building for new use by the County’s Information Technology Department.

Project: Fire Station #67 Restroom-Shower Renovation
• Client: City of Palm Desert
• Size: 150 SF
• Construction Cost: $225,000
• Completion: June 2024
• Summary: Remodel to add a shower, changing area and water closet to improve the efficiency of the space.

Project: Police Department Lobby & Multi-Purpose/EOC Room Remodel • Client: City of Fontana
• Size: 5,900
• Construction Cost: $1,700,000
• Completion: April 2019
• Summary: Remodel of an existing Lobby and conversion on an exterior courtyard into a multi-purpose conference room and EOC.

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Building Conservation
Historic Preservation
North Shore Yacht Club
Indio Council Chambers
Before After

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Sustainability
High-Profile Public Spaces
Indio City Hall & Library
Roy’s Desert Resource Center

Agreements for Professional Services to perform As-Needed Professional A... Page 739 of 1755 On-Call Architectural Services
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Architectural Design
Sacred Heart Church STEM Classroom
Ontario Police Dispatch Center
Fire Station 41
Hope Lutheran Fellowship Hall

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53 54 55
56 58
59 60
61 62
63 64
65 78 79 80 81
83 84
85 86
87 94

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.

10.3 Ac.

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9.6 Ac.

6.1 Ac. 6.0 Ac.

10.3 Ac.

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AIR FORCE VILLAGE WEST
Street X
Street V
F
53 54 55
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61 62
63 64
65 78 79 80 81
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87 94

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.

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AIR FORCE VILLAGE WEST
Street M
Street X
Street V

N A N D I N A A V E N U E

ALEXANDER STREET
295020009
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294110004 294130007
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3403
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The Off-Site Road
Improvements are
Conceptual Only
Air Force
Village West
S 89° 10' 16" E - 3268.35'
S 89° 05' 31" - E 440.99'
S 00° 49' 44" W - 387.83'
S 00° 53' 58" W - 1443.58'
N 88° 51' 43" W - 1165.06'
N 89° 02' 21" W - 1637.43'
S 00° 57' 39" W - 1417.54'
N 89° 41' 53" W - 2621.91'
S 89° 10' 16" E - 1740.14'
N 00° 49' 44" E - 1720.12'
S 89° 10' 16" E - 3268.35'
S 00° 49' 44" W - 387.83'
N 88° 51' 43" W - 1165.06'
N 89° 02' 21" W - 1637.43'
S 00° 57' 39" W - 1417.54'
N 89° 41' 53" W - 2621.91'
S 89° 10' 16" E - 1740.14'
N 00° 49' 44" E - 1720.12' NO PARKING

NO PARKING
VAN 6'-3"x16'-9"
MH
MH
FH

FH FH FH
FH
FH
FH
FH
FH
FH
FH
F F
F
F F
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F F FFF
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OTS P
STOP
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POTS
STOP
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S.G.

N

CAFE / MULTI-PURPOSE
25,000 SF

BCTC ADMIN
17,000 SF
FUTURE

EXPANSION
FUTURE

EXPANSION

SHERIFF

COURTYARD

BLDG A -

ADV TRAINING
18,000 SF

BLDG B -
ADV

OFFICER

TRAINING
28,000 SF

BLDG C -

BASIC ACADEMY
15,000 SF

SHERIFF PARKING
279 SPACES FIRE PARKING
253 SPACES
BLDG A

MULTI-PURP
9,000 SF
BLDG B
EMS
7,300 SF
BLDG C

ACADEMY
10,000 SF
FIRE

COURTYARD
FUT.

EXP.

FUT.

EXP.

FUT.

EXP.

FUTURE

EXPANSION

MVC COMPLEX

PHASE I
17,500 SF PHASE II
39,200 SF

INDOOR POOL
35,000 SF
MAT
(E) ROOMS
ARMORY
MVC
BLDG

SCENARIO
TRAINING BLDG.
3,600 SF

FUTURE (E) GRINDER EXPANSION

SHERIFF PARKING
448 SPACES

SHERIFF PARKING
270 SPACES PHYSICAL FITNESS
11TH STREET (4 LANES)

PLUMMER STREET
12TH STREET DALLA AVE
BUNDY AVENUE (4 LANES)

ALLEN AVENUE
DAVIS AVENUE (4 LANES)

SHERIFF PARKING
198 SPACES
(E) LIVE-FIRE TRAINING CENTER +

FIRE DRILL AREA
(F) FFA BLDGS
(E) ADMINISTRATION /

CLASSROOM BUILDING

EVIDENCE

PROCESSING

MVC PH I PARKING
194 SPACES MVC PH. II PARKING
98 SPACES

FIRE PARKING
90 SPACES
(E) FIRE DORM
(E) FIRE OFFICES

FIRE PARKING
256 SPACES
(E) LAW DORM

PARKING

EXPANSION
U.S.A.R.

DUAL-USE

RETENTION BASIN /

CONFINED SPACE

TRAINING
FUEL
RETENTION BASIN ( 4 ACRES)
ARMORY
12,000 SF
(E) FORCE

CONTINUUM

FACILITY

EQUESTRIAN
K-9 TRAINING

WATER RETENTION

SCENARIO VILLAGE
EVOC

STAGING / PARKING

STAGING / PARKING
LARRY PARRISH AVENUE (4 LANES)
9TH STREET
10TH STREET

FERGUSON AVENUE
SWAT
20,000 SF
FUTURE

EXPANSION

CORRECTIONAL

TRAINING AREA

STAGING / PARKING

FORCE CONTINUUM

RANGE EXPANSION

LIVE FIRE

RESIDENTIAL
SCENARIO VILLAGE "RURAL" HAZ-MAT
CLIENT: ARCHITECT:

Holt Architecture
70-225 HWY 111, Suite D
Rancho Mirage, CA 92270
Ph: 760.328.5280
3891 11th Street
Riverside, CA 92501
Ph: 951.462.1451
Scale:

Date:
1" = 200'-0"
SD-010 MASTER PLAN - OVERALL
BCTC Partners BEN CLARK MASTER PLAN
03/25/19
16791 Davis Ave.

Riverside, CA 92518
$AUD TI BAD BLOCK
$AUD TI BAD BLOCK

PRELIMINARY
PLAN
L1.0
FAX (760) 777-9132
PH. (760) 777-9131

PALM DESERT, CA
SUITE 102

HERMANN
LIC# 2754
92211
EXP. 04/30/20

DESIGN GROUP
77-899 WOLF RD.

FEATURE
City Hall Rooftop Pavilion, Riverside

MEETING ROOMS
Council Chamber Renovation, Indio

MASTER PLANS
Ben Clark Fire and Police Training Center

ADA SURVEYS
Riverside Dept. of Public Social Services

LOBBY SECURITY/CUSTOMER SERVICE
Customer Service Lobby, Water
Department, Orange Square

CLASSROOM
Computer Lab, Cal-Poly Pomona

LANDSCAPE
Orchard Demonstration Garden, UCR

SERVICE
Elevator Addition, Mental Health Dept.

MULTI-PURPOSE ROOMS
Board Room and Training Center,
Riverside Water Department

OFFICES
Veteran Services, County of Riverside

SIGNAGE
Program Identification and Wayfinding

STORAGE/SPACE SAVING
Mobile Evidence Storage Saving
Other Examples of On-Call Projects

Agreements for Professional Services to perform As-Needed Professional A... Page 741 of 1755 On-Call Architectural Services
RFQ: City of Indio | May 9, 2024| PAGE 27

POLICE STATION
Yucaipa

OPERATIONS
Coachella Valley
Mosquito & Vector Control

COMMUNITY CENTER
Coachella Boys & Girls Club

FIRE STATION
Fire Station #49 Desert Center

JUSTICE
Youth Treatment Education Center

ENTERTAINMENT
Agua Caliente Casino Poker Room

HEALTHCARE
Kaiser Permanente Palm Desert

RETAIL/RESTAURANT
Haus of Poke Palm Springs

EDUCATION
Sacred Heart STEM Classroom

LIBRARY
Palm Desert

ANIMAL SERVICE
Wildowmar
PARKS
La Ladera Menifee
Other Examples of On-Call Projects

Agreements for Professional Services to perform As-Needed Professional A... Page 742 of 1755 IND-PSA rev20221214 Holt Architects
Exhibit B – Compensation
Page | 1
EXHIBIT “B”

COMPENSATION

Agreements for Professional Services to perform As-Needed Professional A... Page 743 of 1755 On-Call Architectural Services
RFQ: City of Indio | Cost Proposal | May 9, 2024| PAGE 1

CITY OF INDIO

REQUEST FOR QUALIFICATIONS
May 9, 2024

COST PROPOSAL

Agreements for Professional Services to perform As-Needed Professional A... Page 744 of 1755 On-Call Architectural Services
RFQ: City of Indio | Cost Proposal | May 9, 2024| PAGE 2 Holt Architecture
Architecture
2024 HOURLY RATE AND EXPENSE SCHEDULE
Rates Effective through 12/31/2024
Rates increases will be provided on an annual basis by 1/15 based upon annual CPI (Consumer Price Index).

HOLT ARCHITECTURE STAFF
Senior Principal 250.00
Principal 225.00
Project Architect 195.00
Project Manager + Designer 170.00
Assistant Project Manager + Assistant Designer + Interior Designer
145.00
Project Assistant 110.00
Administration Assistance 95.00
Intern 80.00

CONSULTANTS
Services performed by Consultants outside the Scope of Work delineated in Professional Services Agreement such as:

Structural, Mechanical, Electrical Plumbing, Civil; Soils, Landscape, etc.

Cost + 10%

REIMBURSABLE EXPENSES
Vehicle Mileage 0.85 Mile
Postage/Delivery Service, Outside Reprographic Service, Photography, Permits & Fees
Cost + 10%
Copies, Printing & Scanning Black & White Color
8 ½ x 11 .20 .50
11 x 17 .50 1.00
18 x 24 2.00 4.00
24 x 36 4.00 6.00
30 x 42 6.00 9.00
36 x 48 12.00 16.00

Agreements for Professional Services to perform As-Needed Professional A... Page 745 of 1755 On-Call Architectural Services
RFQ: City of Indio | Cost Proposal | May 9, 2024| PAGE 3 VCA Engineers, Inc.

Civil Engineer
Los Angeles County Orange County
1041 S. Garfield Ave., Suite 210, Alhambra, CA 91801 2151 Michelson Dr. #240, Irvine, CA 92612 Tel: 323-729-6098 ▪ Fax: 626-872-0795 Tel: 949-679-0870 ▪ Fax: 949-679-9370 e-mail: [email protected] www.vcaeng.com

CIVIL STRUCTURAL

D BE SBE
V C A ENGINEERS, IN C. QUALITY

SERVICE

COMMITMENT
2024 VCA ENGINEERS SCHEDULE OF FEES

PROFESSIONAL STAFF HOURLY RATE
Principal $220.00
Project Manager $200.00
Lead/Senior Project Engineer $180.00
Project Engineer $165.00
Engineer $155.00
BIM Modeler $130.00
Senior CADD Technician $110.00
CADD Technician $100.00
Clerical/Admin $70.00

MILEAGE AND SUBSISTENCE
Auto Mileage $ 0.67 per mile plus 10%
Parking Actual Cost plus 10%
Air Travel and Car Rental Actual Cost plus 10%
Subsistence (overnight out of LA) Actual Cost plus 10%

DIRECT SERVICES
Milestone Reproducible Submittal (one set) Included in Proposed Fees Messenger and Overnight Delivery Services Actual Cost plus 10% Long Distance Phone Actual Cost plus 10%
Outside B&W Plotting Actual Cost plus 10%
Sepia/Mylar Actual Cost plus 10%
Reprographic Services (binding, mounting and etc.) Actual Cost plus 10%

LIABILITY INSURANCE
During the terms of this agreement, VCA shall at all times procure and maintain insurance. VCA carries General, Automobile Liability Insurance and Workers Compensation at $2M each occurrence and Professional Liability Insurance at $2M per claim.

CLAIMS AND DISPUTES
Client and VCA agree to negotiate and resolve all disputes between them in good faith as a first attempt. If the dispute cannot be resolved therein, the parties shall mutually agree to submit the matter to mediation and arbitration in accordance with the American Arbitration Association’s Commercial Mediation Rules if the total dispute is less than $49,000. The results of the arbitration, as decided by three (3) arbitrators, each party choosing their own arbitrator and the two arbitrator choosing a third member, shall be final, and judgment may be entered upon it in any court of competent jurisdiction in the City where the work is performed.

Rates increases will be provided on an annual basis by 1/15 based upon annual CPI (Consumer Price Index).

Agreements for Professional Services to perform As-Needed Professional A... Page 746 of 1755 On-Call Architectural Services
RFQ: City of Indio | Cost Proposal | May 9, 2024| PAGE 4 Community Works Design
Group (CWDG)
Landscape Architect
2024/25 HOURLY RATE SCHEDULE

COMMUNITY WORKS DESIGN GROUP
RATES EFFECTIVE JUNE 30, 2024 – JULY 1, 2025
Principal Landscape Architect’s time at the fixed rate of: $215.00 per hour Principal Certified Access Specialist (CASp)'s time at the fixed rate of: $215.00 per hour Certified Access Specialist (CASp)'s time at the fixed rate of: $195.00 per hour Senior Landscape Architect's time at the fixed rate of: $175.00 per hour Certified Water Auditor's time at the fixed rate of: $175.00 per hour Certified Irrigation Designer's time at the fixed rate of: $175.00 per hour Senior Project Manager’s time at the fixed rate of: $160.00 per hour Construction Manager's time at the fixed rate of: $160.00 per hour ISA Certified Arborist's time at the fixed rate of: $160.00 per hour FAA Part 107 sUAS Remote Pilot’s time at the fixed rate of: $160.00 per hour Project Manager’s time at the fixed rate of: $145.00 per hour Landscape Designer's time at the fixed rate of: $130.00 per hour Design Assistant's time at the fixed rate of: $ 75.00 per hour Professional Staff's time at the fixed rate of: $ 75.00 per hour

RATE INCREASES
Rates will increase on an annual basis by 1/15 based upon annual CPI (Consumer Price Index).

OUTSIDE CONSULTANTS
Services of outside consultants not listed in this proposal, at our direct cost, plus 15% of the actual cost of their services for coordination.

REIMBURSABLE ITEMS
Reimbursable items, such as the cost of plotting, graphic reproduction and shipping, at our direct cost plus 15%. Auto travel shall be charged at the current IRS Standard Mileage Rates. Reimbursable items are billed in addition to the stated fee.

TERMS AND CONDITIONS OF PAYMENT
We will bill in proportion to the percentage of work complete at the time of billing. All billing statements are due upon receipt. Interest will be charged at the rate of 2% per month on the past due balance thirty days and over.
2024/25 HOURLY RATE SCHEDULE

COMMUNITY WORKS DESIGN GROUP
RATES EFFECTIVE JUNE 30, 2024 – JULY 1, 2025
Principal Landscape Architect’s time at the fixed rate of: $215.00 per Principal Certified Access Specialist (CASp)'s time at the fixed rate of: $215.00 per Certified Access Specialist (CASp)'s time at the fixed rate of: $195.00 per Senior Landscape Architect's time at the fixed rate of: $175.00 per Certified Water Auditor's time at the fixed rate of: $175.00 per Certified Irrigation Designer's time at the fixed rate of: $175.00 per Senior Project Manager’s time at the fixed rate of: $160.00 per Construction Manager's time at the fixed rate of: $160.00 per ISA Certified Arborist's time at the fixed rate of: $160.00 per FAA Part 107 sUAS Remote Pilot’s time at the fixed rate of: $160.00 per Project Manager’s time at the fixed rate of: $145.00 per Landscape Designer's time at the fixed rate of: $130.00 per Design Assistant's time at the fixed rate of: $ 75.00 per Professional Staff's time at the fixed rate of: $ 75.00 per

RATE INCREASES
Rates will increase on an annual basis by 1/15 based upon annual CPI (Consumer Price Index

OUTSIDE CONSULTANTS
Services of outside consultants not listed in this proposal, at our direct cost, plus 15% of t cost of their services for coordination.

REIMBURSABLE ITEMS
Reimbursable items, such as the cost of plotting, graphic reproduction and shipping, at o cost plus 15%. Auto travel shall be charged at the current IRS Standard Mileage Rates. Reim items are billed in addition to the stated fee.

TERMS AND CONDITIONS OF PAYMENT
We will bill in proportion to the percentage of work complete at the time of billing. A statements are due upon receipt. Interest will be charged at the rate of 2% per month on due balance thirty days and over.

Principal Landscape Architect’s time at the fixed rate of: $215.00 per hour Principal Certified Access Specialist (CASp)'s time at the fixed rate of: $215.00 per hour Certified Access Specialist (CASp)'s time at the fixed rate of: $195.00 per hour Senior Landscape Architect's time at the fixed rate of: $175.00 per hour Certified Water Auditor's time at the fixed rate of: $175.00 per hour Certified Irrigation Designer's time at the fixed rate of: $175.00 per hour Senior Project Manager’s time at the fixed rate of: $160.00 per hour Construction Manager's time at the fixed rate of: $160.00 per hour ISA Certified Arborist's time at the fixed rate of: $160.00 per hour FAA Part 107 sUAS Remote Pilot’s time at the fixed rate of: $160.00 per hour Project Manager’s time at the fixed rate of: $145.00 per hour Landscape Designer's time at the fixed rate of: $130.00 per hour Design Assistant's time at the fixed rate of: $ 75.00 per hour Professional Staff's time at the fixed rate of: $ 75.00 per hour

RATE INCREASES
Rates will increase on an annual basis by 1/15 based upon annual CPI (Consumer Price Index).

OUTSIDE CONSULTANTS
Services of outside consultants not listed in this proposal, at our direct cost, plus 15% of the actual cost of their services for coordination.

REIMBURSABLE ITEMS
Reimbursable items, such as the cost of plotting, graphic reproduction and shipping, at our direct cost plus 15%. Auto travel shall be charged at the current IRS Standard Mileage Rates. Reimbursable items are billed in addition to the stated fee.

TERMS AND CONDITIONS OF PAYMENT
We will bill in proportion to the percentage of work complete at the time of billing. All billing statements are due upon receipt. Interest will be charged at the rate of 2% per month on the past due balance thirty days and over.

Agreements for Professional Services to perform As-Needed Professional A... Page 747 of 1755 On-Call Architectural Services
RFQ: City of Indio | Cost Proposal | May 9, 2024| PAGE 5 P2S LP

RATE SCHEDULE FOR ENGINEERING SERVICES

ON A TIME AND EXPENSE BASIS
Category Rate
PRINCIPAL ENGINEER $353
ENGINEER GRADE 05 $298
ENGINEER GRADE 04 $289
ENGINEER GRADE 03 $247
ENGINEER GRADE 02 $228
ENGINEER GRADE 01 $202
DESIGN ENGINEER GRADE 05 $247
DESIGN ENGINEER GRADE 04 $228
DESIGN ENGINEER GRADE 03 $202
DESIGN ENGINEER GRADE 02 $179
DESIGN ENGINEER GRADE 01 $159
DESIGNER GRADE 04 $170
DESIGNER GRADE 03 $159
DESIGNER GRADE 02 $146
DESIGNER GRADE 01 $140
CAD/BIM DESIGNER GRADE 04 $141
CAD/BIM DESIGNER GRADE 03 $127
CAD/BIM DESIGNER GRADE 02 $114
CAD/BIM DESIGNER GRADE 01 $104
COMMISSIONING GRADE 05 $298
COMMISSIONING GRADE 04 $259
COMMISSIONING GRADE 03 $220
COMMISSIONING GRADE 02 $176
COMMISSIONING GRADE 01 $151
TECHNICAL WRITER $159
PROJECTASSISTANT $104
In addition, for direct out-of-pocket expenses (when they occur), we quote the following:
1) Automobile: at current IRS rate per mile from home office for travel outside Los Angeles, Orange, San Diego, San Bernardino, Riverside & King counties
2) Travel Expense: at Cost
3) Subsistence: While away from home office for more than 1 day: at Cost, but not to exceed $275 per day per person.
4) Plan Check Fees: at Cost plus 10% markup
5) Third-Party Services: at Cost plus 10% markup
• Printing and copy services
• Consultant and subcontract professional fees
• Surveying / Soils Investigation
• Testing Laboratory Work

LIABILITY LIMITS
Professional Liability $ 5,000,000.

General Liability $ 2,000,000.

Effective January 1, 2024 – December 31, 2024
RT-224
P2S Inc.

Mechanical, Electrical, Plumbing,
Commissioning, Photovoltaic, & Technology
Rates increases will be provided on an annual basis by 1/15 based upon annual CPI (Consumer Price Index).

Agreements for Professional Services to perform As-Needed Professional A... Page 748 of 1755 On-Call Architectural Services
RFQ: City of Indio | Cost Proposal | May 9, 2024| PAGE 6 Raincross Construction
Services
Detailed Cost Estimator
January 1, 2024
1 of 1
Raincross Construction Services Company, Inc.

Billable Hourly Rates
Consulting Services
Position Rate
Project Executive $185.00
On-site Laser Scanning $189.00
Production Director $182.00
BIM Manager $167.00
Aerial Survey Pilot $166.00
Sr. Project Manager $157.00
Scheduler $149.00
BIM Specialist $148.00
Sr. Superintendent $147.00
Superintendent $140.00
Project Manager $137.00
BIM Technician $137.00
Preconstruction Manager $136.00
Estimator $135.00
Safety Officer $135.00
QA/QC Coordinator $135.00
Assistant Project Manager $131.00
Area/Assistant Superintendent $124.00
Sr. Project Engineer $115.00
Project Engineer $113.00
Accountant $109.00
Field Labor $105.00
Labor Compliance Coordinator $84.00
Sr. Project Administrator $84.00
Project Administrator $75.00
Preconstruction Coordinator $75.00
* Hourly rates subject to increase after 12/31/2024
Rates increases will be provided on an annual basis by 1/15 based upon annual CPI (Consumer Price Index).

Agreements for Professional Services to perform As-Needed Professional A... Page 749 of 1755 On-Call Architectural Services
RFQ: City of Indio | Cost Proposal | May 9, 2024| PAGE 7 Wiseman + Rohy
Structural Engineer
WISEMAN + ROHY Structural Engineers

SCHEDULE OF CHARGES
JANUARY 1, 2024 TO DECEMBER 31, 2024
Principal Engineer 275/hour
Managing Senior Engineer 255/hour
Project Engineer V 233/hour
Project Engineer IV 208/hour
Project Engineer III 188/hour
Project Engineer II 171/hour
Project Engineer I 153/hour
Managing Sr. Drafter 148/hour
Project Drafter II 140/hour
Project Drafter I 132/hour
Administrative/Clerical 83/hour
Rates increases will be provided on an annual basis by 1/15 based upon annual CPI (Consumer Price Index).

Agreements for Professional Services to perform As-Needed Professional A... Page 750 of 1755 IND-PSA rev20221214 Holt Architects
Addendum 1 - Insurance
Page | 1
ADDENDUM “1”

INSURANCE
(A)INSURANCE REQUIREMENTS. Consultant shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance:

1. MINIMUM SCOPE OF INSURANCE. Consultant shall maintain the following types and limits of insurance.

2. MINIMUM LIMITS OF INSURANCE.

GENERAL LIABILITY INSURANCE. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

AUTOMOBILE LIABILITY INSURANCE. Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

PROFESSIONAL LIABILITY (ERRORS & OMISSIONS) INSURANCE. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

WORKERS’ COMPENSATION INSURANCE. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident or disease). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers.

UMBRELLA OR EXCESS LIABILITY INSURANCE. [Optional depending on limits required]. As an option to meet the limits of insurance required by this Agreement, Consultant may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary

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Addendum 1 - Insurance
Page | 2
coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(B) OTHER PROVISIONS. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to City. (C) OTHER REQUIREMENTS. Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.

1. Upon request from the City, Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.

2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.

3. The procuring of such required policy or policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

4. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be

Agreements for Professional Services to perform As-Needed Professional A... Page 752 of 1755 IND-PSA rev20221214 Holt Architects
Addendum 1 - Insurance
Page | 3
endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

6. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

Agreements for Professional Services to perform As-Needed Professional A... Page 753 of 1755 IND-PSA rev20221214 Holt Architects
Addendum 2 – Federal Funds
Page | 1
ADDENDUM “2"

FEDERAL FUNDS
Each Task Order using Federal Funds, shall include a copy of the latest approved federal requirements and wage rates at the time of the issuance of a Notice to Proceed for that task.

Agreements for Professional Services to perform As-Needed Professional A... Page 754 of 1755 ATTACHMENT 4
Agreement for Professional Services
with Westgroup Designs, Inc.

Agreements for Professional Services to perform As-Needed Professional A... Page 755 of 1755 IND-PSA rev20221214 Westgroup Designs, Inc.

Page | 1

PROFESSIONAL SERVICES AGREEMENT

FOR AS-NEEDED PROFESSIONAL ARCHITECTURAL SERVICES
BETWEEN THE CITY OF INDIO AND WESTGROUP DESIGNS, INC.

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 19th day of June 2024 (“Effective Date”), by and between the CITY OF INDIO (“City”), a California municipal corporation and Westgroup Designs, Inc., a California corporation, (“Consultant”). For the purposes of this Agreement City and Consultant are sometimes hereinafter referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS

1. City has sought by issuance of request for qualifications, the performance of as-needed professional architectural services defined and described particularly in Section 2, “Scope of Services and Schedule of Performance” of this Agreement.

2. Consultant was selected by City to perform those services.

3. Consultant was selected by City on the basis of Consultant’s demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required.

4. Pursuant to the Chapter 33 of the Indio Municipal Code, City has authority to enter into this Agreement and the City Manager has authority to execute this Agreement.

5. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Section 2 “Scope of Services and Schedule of Performance” of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, for and in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

SECTION 1. TERM OF AGREEMENT
(a) Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement is through June 30, 2027, commencing on Effective Date, unless otherwise extended by written agreement of the Parties. (b) The City Manager may, in his or her sole discretion, unilaterally exercise an option to extend the Agreement on a month-to-month basis following expiration on the same terms and conditions, including compensation as set forth in Section 4 “Compensation and Method of Payment.”

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Page | 2
(c) Consultant acknowledges that the Agreement term may extend over multiple City fiscal years, and that work and compensation under this Agreement is contingent on the City Council appropriating funding for and authorizing such work and compensation for those fiscal years. This Agreement may be terminated by the City Manager at the end of a fiscal year when sufficient funding is not appropriated and authorized for the subsequent fiscal year. City is not obligated to pay Consultant for any amounts not duly appropriated and authorized by City Council.

SECTION 2. SCOPE OF SERVICES AND SCHEDULE OF PERFORMANCE (a) SCOPE OF SERVICES. Subject to this Agreement, all addendums and exhibits attached and incorporated hereto, Consultant agrees to perform the services and tasks set forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and the City agrees to retain and does hereby retain Consultant for the Services.
(b) SCHEDULE OF PERFORMANCE. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Consultant shall be deemed to be in Default of this Agreement. The City, in its sole discretion, may choose not to enforce Section 21, “Default” of this Agreement and may instead allow Consultant to continue performing the Services.

SECTION 3. ADDITIONAL SERVICES.

Consultant shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $250,000/fiscal year, unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. Payment shall be made in accordance with City’s usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 24, “Notices” hereof. Under no circumstances shall the total amount paid to Consultant under this Agreement exceed the City Manager’s authority under Indio Municipal Code Section 33.116 (C)(2) without approval by the City Council.

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(b) Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subconsultant contracts. Subconsultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of tasks performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. (c) Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice. (d) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
(e) If this Agreement is extended pursuant to Section 1 “Term of Agreement,” the City shall pay the same rates specified in Exhibit “B” “Compensation.” SECTION 5. INSPECTION AND FINAL ACCEPTANCE.

City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF DOCUMENTS.

All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

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If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement, Consultant’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.
(a) INTELLECTUAL PROPERTY RIGHTS ASSIGNMENT. For no additional compensation, Consultant hereby assigns to City all of Consultant’s rights, title, and interest in and to the content of all deliverable materials created by Consultant or its employees, agents, or subconsultants, including copyrights, in connection with the Services performed under this Agreement. Consultant shall promptly execute and deliver, and shall cause its employees, agents, and subconsultants to promptly execute and deliver, upon request by the City or any of its successors or assigns at any time and without further compensation of any kind, any power of attorney, assignment, application for copyright, patent, trademark or other intellectual property right protection, or other papers or instruments which may be necessary or desirable to fully secure, perfect or otherwise protect to or for the City, its successors and assigns, all right, title and interest in and to the content of the deliverable materials. For purposes of this section deliverable materials includes all works, tangible or not, created under this Agreement including, without limitation, documents, material, data, reports, manuals, specifications, artwork, drawings, sketches, computer programs and databases, schematics, photographs, video and audiovisual recordings, sound recordings, marks, logos, graphic designs, notes, website, domain names, inventions, processes, formulas matters and combinations thereof, and all forms of intellectual property. The provisions of this paragraph are binding on the successors, assigns and heirs of Consultant and shall survive the termination of Consultant’s Services under this Agreement.

SECTION 7. CONSULTANT’S BOOKS AND RECORDS.
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant’s performance of the Services. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or

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records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant’s address indicated for receipt of notices, “Section 24,” of this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Consultant’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors in interest and authorized representatives.

SECTION 8. INDEPENDENT CONTRACTOR.
(a) Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees, subconsultants or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. (c) Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Contractor may have to any such rights.

SECTION 9. STANDARD OF PERFORMANCE.

Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Consultant under this Agreement, and shall use such skill, prudence, and diligence as other members of Consultant’s profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Services” that shall also be applicable to Consultant’s work under this Agreement. Where there is a conflict between a general

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and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.

SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.

Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations. Consultant represents and warrants that Consultant has obtained or shall promptly obtain all necessary licenses to perform the Services set forth in this Agreement and that such licenses are in good standing. Consultant further represents and warrants that the services provided herein shall conform to all ordinances, policies and practices of the City. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.

SECTION 11. PREVAILING WAGE LAWS.
(a) Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects.

To the extent applicable, Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.
(b) It is the understanding of City and Consultant that Prevailing Wage Laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.

SECTION 12. NONDISCRIMINATION.

Consultant shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or marital status in connection with or related to the performance of this Agreement.

SECTION 13. UNAUTHORIZED ALIENS.

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Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

SECTION 14. CONFLICTS OF INTEREST.
(a) Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of the Services. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Consultant will, perform non-related services for other governmental agencies and private parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.

SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. (b) Consultant, its officers, employees, agents or subconsultants, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.

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(c) If Consultant, or any officer, employee, agent or subconsultant of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

SECTION 16. INDEMNIFICATION.
(a) INDEMNIFICATION BY CONSULTANT. To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with legal counsel reasonably acceptable to City) and hold harmless City and any and all of its elected and appointed officials, officers, employees, representatives and agents (“Indemnified Parties”) from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, injuries (including, without limitation, injury to or death of an employee of Consultant or subconsultants), liabilities of every kind (including, without limitation, incidental and consequential damages, court costs, and litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and cost of investigation), damages, costs and expenses, including attorney’s fees and costs, (collectively "Claims") that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, any goods provided or performance of Services by Consultant, its officers, agents, employees, representatives, subconsultants, anyone directly or indirectly employed by any of them, or anyone that they control. Consultant’s duty to indemnify, protect, defend and hold harmless Indemnified Parties, shall not include any Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. (b) INDEMNIFICATION FROM SUB-CONSULTANTS. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subconsultant, subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set

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forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement and this section.

SECTION 17. INSURANCE.

Consultant agrees to obtain and maintain in full force and effect during the Term of this Agreement the insurance policies set forth in Addendum “1” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content.

These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to provide City with copies of required policies upon request.

SECTION 18. ASSIGNMENT.

The expertise and experience of Consultant are material considerations for this Agreement.

City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant’s duties or obligations under this Agreement without the prior written consent of the City, which may be given in the sole and absolute discretion of the City Manager. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize subconsultants.

If in the performance of its duties Consultant utilizes subconsultants or subcontractors, Consultant covenants that subcontracts, if any, shall contain a provision making subconsultants or subcontractors subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 17 “Insurance.” The Consultant acknowledges and agrees that the City is an intended beneficiary of any work performedby any subconsultant or subcontractor for purposes of establishing a duty of care between any subconsultant or subcontractor and the City.

SECTION 19. CONTINUITY OF PERSONNEL.

Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors / subconsultants, if any, assigned to perform the Services.

Consultant shall notify City of any changes in Consultant’s staff and subcontractors / subconsultants, if any, assigned to perform the Services prior to and during any such performance.

SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress.
(b) Consultant may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.

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(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant’s possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. (e) Upon written notice, City may suspend all or any portion of Consultant’s performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services satisfactorily provided up to the date of suspension. City may rescind the suspension prior to or at six (6) months by providing Consultant with written notice of the rescission, at which time Consultant would be required to resume performance in compliance with the terms and provisions of this Agreement. Consultant will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.

SECTION 21. DEFAULT.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default.

This timeframe is presumptively thirty (30) days, but may be extended or reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

SECTION 22. EXCUSABLE DELAYS.

Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

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SECTION 23. COOPERATION BY CITY.

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.

SECTION 24. NOTICES.

All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:

To City: City of Indio
Attn: City Manager
100 Civic Center Mall
Indio, CA 92201
To Consultant: Westgroup Designs, Inc.

Attn: PariSima Hassani, CEO
19520 Jamboree Road, Suite 100
Irvine, CA 92612
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 25. AUTHORITY TO EXECUTE.

The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.

SECTION 26. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Indio Municipal Code.

SECTION 27. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

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SECTION 28. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Indio Municipal Code. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.

SECTION 29. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 30. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

SECTION 31. ATTORNEY’S FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 32. ENTIRE AGREEMENT.

This Agreement, including the attached Exhibits and Addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 33. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

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SECTION 34. INCORPORATION AND CONFLICTING TERMS.
(a) The following documents are incorporated and made part of this Agreement by this reference:

1. Insurance requirements (“Addendum 1”)

2. All Exhibits and Addendums

3. All amendments

4. Consultant’s proposal, if any

5. Any laws, regulations, requirements, or restrictions, applicable to the funding source used by City to pay Consultant for any portion of work done under Agreement (“Funding Restrictions”)
(b) The documents listed above shall be referred to collectively as the “Agreement Documents.” The Agreement Documents are intended to be complementary, and a requirement in one Document is effective as if it appeared in all the Documents. In the event of a conflict between any of the Agreement Documents, the Documents shall be given effect in the following order: Funding Restrictions, Amendments (most recent first), this Agreement, Insurance requirements, Exhibits and Addendums, and Consultant’s proposal. Where the requirements of one Document are more stringent then another the more stringent shall govern.

SECTION 35. TIME OF ESSENCE.

Time is of the essence for each and every provision of this Agreement.

SECTION 36. FEDERAL FUNDS.

In the event the Services are funded either in whole or in part by a federal grant, Consultant shall comply with the requirements of Addendum “2” “Federal Funds.” [SIGNATURE PAGE FOLLOWS]

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Signature Page

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

FOR AS-NEEDED PROFESSIONAL ARCHITECTURAL SERVICES
BETWEEN THE CITY OF INDIO AND WESTGROUP DESIGNS, INC.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY OF INDIO
___________________________
Bryan H. Montgomery
City Manager
ATTEST:

CITY CLERK
By: ___________________________
Sabdi Sanchez, CMC
City Clerk Administrator
APPROVED AS TO FORM:

CITY ATTORNEY
By: ____________________________
Steven P. Graham
City Attorney

CONSULTANT
By:

PariSima Hassani
Its: CEO

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Exhibit A – Scope of Services
Page | 1
EXHIBIT “A”

SCOPE OF SERVICES

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Submitted to City of Indio by Westgroup Designs | 05.09.2024 city of indio
Statement of Qualification to provide On-Call Architectural Services Work Proposal

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Content
A
B
work proposal I page 1

1. cover letter I page 1

2. statement of qualifications I page 2

3. scope of work I page 12
appendices I page xxi (not part of page count)
cost proposal I (separate file)

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County of Riverside,
Indio Law Building
1cover letter

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Attention: Juan Raya, City Engineer

SECTION A

REQUEST FOR QUALIFICATIONS TO PROVIDE ON-CALL ARCHITECTURAL SERVICES Dear Mr. Raya and Members of the Selection Committee:

Westgroup Designs, Inc. (WD) a woman-owned enterprise offering comprehensive planning, architecture and interior design services, is pleased to present our response to your RFQ for On-Call Architect Services and welcomes the opportunity to work with the City of Indio.

A. BRIEF DESCRIPTION OF FIRM, OUR COLLABORATIVE CULTURE AND PUBLIC SECTOR ONCALL PROJECT EXPERIENCE. Our firm promotes a culture of collaboration and knowledge sharing both internally and externally. Staff benefit from 35 Years of “lessons learned” serving more than 24 Southern California public agencies which encompasses over 350 projects. WD brings you comprehensive expertise in public sector facilities. Our history of successfully programming, planning, designing and constructing civic, facilities contributes to our ability to assist you in realizing your project goals. Civic facilities comprise 65% of firm work so all professional staff are experienced in and actively work on civic projects. We have been involved in the planning and design of a diverse range of community project designs from modernizations to new ground-up campuses and districtwide master planning. Serving Cities as an on-call Architect has comprised a significant portion of our work, and we are especially attuned to the consensus-based decision-making process that characterizes most public work.

B. PROJECT MANAGER & MAIN POINT OF CONTACT - TEAM EXPERIENCE & STAFFING RESOURCES. Our PM, Joshua Smith, AIA, NCARB, LEED AP BD+C, will be your day-to-day contact.

He will lead the project with a focus on solid communication, team efficiency and maintaining the your vision along the way. This team who brings you the following benefits: Experience + Leadership - Our core management and design teams are led by senior-level professionals (20- 40 years of experience each) who are actively committed to every project regardless of its size. Dedicated Quality Assurance Staff – Our QA/QC program is led by our Director of Project Delivery who brings 35 years of architectural production expertise to our internal review process. Resources & Availability - We bring you a uniquely qualified team. WD’s team are recognized experts in delivering transformational experiences that promote collaboration, high-performance, efficiency, and optimal function. Team Continuity - The team that starts a project sees it through to completion providing cohesion for the duration of each project.

COMMITMENT TO QUALITY & SUSTAINABILITY. Quality management is our highest priority and a part of the leadership culture transmitted to all within the firm for every phase of our projects. Our objectives are to be sensitive and responsive to your needs, to balance priorities, and to conform to your budget.

C. EXCEPTIONS TO THE STANDARD AGREEMENT. WD has no exceptions to the agreement.

Our team is ready to begin working on your projects immediately. We look forward to having the opportunity to work with you and to further demonstrate our experience and collaborative culture.

Respectfully,

1. COVER LETTER
19520 Jamboree Road | Suite 100 | Irvine, CA 92612 | P 949.250.0880 | F 949.250.0882 | westgroupdesigns.com
D. AUTHORIZED TO SIGN CONTRACTS
PariSima Hassani, Assoc. AIA, IIDA, CID, NCIDQ
CEO + Managing Principal
[email protected]
949.250.0880 ext. 112

Agreements for Professional Services to perform As-Needed Professional A... Page 775 of 1755 vi
County of Riverside,
Mead Valley Library
statement of qualifications 2

Agreements for Professional Services to perform As-Needed Professional A... Page 776 of 1755 2 2. STATEMENT OF QUALIFICATIONS
A. TEAM MEMBERS / ROLES & RESPONSIBILITIES

1. PRINCIPAL-IN-CHARGE PH.D. AIA INT. As Principal-in-Charge, Shazad Ghanbari is responsible for overall project direction and coordination on behalf of Westgroup Designs, committing firm resources and talent as required to meet your project goals and objectives throughout the project. Shazad challenges the architecture professionals at the Westgroup studio to learn and respond to the most fundamental expression of a client’s vision. A seasoned expert with over 30 years of experience, Shazad ensures each design study and solution maximizes the value of various forms, systems and materials. His vast experience working with both public and private clients allow him to exceed performance expectations, all the while remaining sensitive to context, culture, climate, budget and schedule. Shazad is the client primary point-of-contact for clients. He is responsible for overseeing all project teams.

2. PROJECT MANAGER LICENSED ARCHITECT - CA #C32284, AIA, NCARB, LEED AP BD+C. As Project Manager, Joshua Smith is responsible for managing all phases of the project, from programming and design to documentation and construction administration. In addition, Joshua will act as the liaison with relevant review entities/agencies that have jurisdiction over the project. Joshua is responsible for assuring the quality and consistency of architectural documentation and implementing Quality Management protocols at every phase of the project.

3. PROJECT ARCHITECT - CA #C38190, AIA, LEED AP BD+C
Jon is responsible for technical architectural oversight of documentation and construction administration, including design documentation, coordination with subconsultants, code analysis, ADA compliance, specifications and quality control.

DIRECTOR OF ARCHITECTURAL DESIGN / PROJECT DESIGNER
LICENSED ARCHITECT - CA #C32255, AIA, LEED AP BD+C
As WD’s Director of Architectural Design, Ken brings over three decades of professional experience as well as an impressive body of work, which includes civic, international high-rise projects as well as mixed-use retail, commercial office and academic buildings. In every project, Ken strives to provide thoughtful and sound design solutions that remain attentive and responsive to the client, context and end-users. Ken’s projects have won numerous awards from the American Institute of Architects to the Urban Land Institute. As Project Designer, Ken is responsible for architectural design oversight throughout all phases of the project, from design conceptualization through construction.

PRINCIPAL, DIRECTOR OF INTERIOR DESIGN CERTIFIED INTERIOR DESIGNER CID #2832. Robyn Taylor, IIDA, CID, Functional Programming & Space Planning, is responsible for leading the interior design effort for the project including programming; space planning and test-fits; and developing preliminary material, color and finish recommendations. A Certified Interior Designer with over three decades of experience in the commercial design industry, Robyn is regarded as an expert in the delivery of transformational experiences for creative environments which promote clear branding, learning, collaboration, efficiency, and clear communication.

SECTION A Page 189 of 237 AGENDA ITEM #8.17
Agreements for Professional Services to perform As-Needed Professional A... Page 777 of 1755 3 RELEVANT PROJECTS
County of Riverside / Riverside University Health System • Medical Center, Nason Street Entry; Medical Center, Hood Replacement; Medical Center, 2nd Floor Water Damage;
Medical Center, Basement Water Damage; Medical Center,
3rd Floor Water Damage Remediation; Medical Center, Water Damage 3rd Floor LDR; Palm Springs Medical Office Building - 35,000 sf new ground up building medical clinic, medical office, lobby, lab and exam rooms, Palm Springs, CA. (Award Winning Project); Behavioral Health Community Conceptual Study, Riverside, CA; Restorative Transformation Center, Riverside, CA City of Downey
• Downey Civic Center Plaza
City of Commerce
• New Civic Center (Conceptual Design)
City of Pomona
• City Hall Renovation
Joshua Smith | Project Manager
aia, ncarb, leed ap bd+c

ROLES & RESPONSIBILITIES
Joshua Smith brings 20 years of experience to the team. As Project Manager, Joshua is responsible for managing all phases of the project, from programming and design to documentation and construction administration. In addition, Joshua will act as the liaison with relevant review entities/agencies that have jurisdiction over the project. He holds a valid Architectural License, issued in the State of California (see Architectural License below).

C. Ability and Availability Joshua has led multi-disciplinary teams in the successful planning, design, management and construction administration of complex projects. Joshua will manage of all aspects of program development, design, schedule management and value engineering for your projects. Joshua and our team are available to work on your projects
registrations and licenses
Licensed Architect - CA
#C32284
education
Bachelor of Architecture,
Woodbury University
professional affiliations
AIA
The One Percent
NCARB Certificate
California Architects Board
LEED Accredited Professional
number of years in field
+20
number of years at wd
5 years
PROJECT MANAGER b Page 190 of 237 AGENDA ITEM #8.17
Agreements for Professional Services to perform As-Needed Professional A... Page 778 of 1755 4 d REFERENCES
I. NAME OF OF AGENCY & PROJECT:

Downey Civic Center/Programming & Master
Planning for Fire Stations #1-4
CONTACT:

John Oskoui, Assistant City Manager City of
Downey (former - now with the City of Hermosa
Beach where we are working together on
projects).

E. [email protected]
T. 949.350.9225
DATES:

Downey Civic Center: 2018 - 2020 / Fire Station
#1 & 3: 2017 - 2020 / Fire Station #2 & 4: 2017 -
2021
II. BRIEF SUMMARY OF SCOPE:

Downey Civic Center: WD designed a series of
improvements to the Downey Civic Center and
plaza to create a welcoming environment for the
surrounding community. New work includes:

A completely revamped public plaza in front of
the Downey Theatre - new lighting; new paving,
planting, and seating; a signature elevator tower
that serves as a lighted beacon at night while
affording universal access to second-floor gallery
seating; an interactive information kiosk; and new
central water feature; a steel and fabric structure
to shade the existing Library café, creation of a
landscape framework to accommodate a new Fire
Fighter Memorial adjacent to City Hall, renovation
of locker and toilet rooms in the Police Station
Police parking lot expansion and improvements
and Space planning for two floors of City
administrative offices.

Fire Stations #1-4: Facility Assessments, Master
Planning, Architecture (AOR), Interior Design. WD
completed facility condition assessments, master
planning, and comprehensive programming to
ensure that each fire station could fully support
REFERENCE #1 - CITY OF DOWNEY
the Downey Fire Department’s commitment
to meeting the challenges of the future
while providing state-of-the-art service to
the Downey community of today. Providing
a variety of fire and life-safety services to a
community of more than 113,600 residents
across 12.5 square miles. The thoughtful
design of these buildings and environments
represent a great new experience for these
first-responders and support staff which will
significantly increase the functionality and
flexibility of their space, firefighter comfort and
parity across stations; along with an enhanced
civic presence and identity.

TIME/BUDGET: On-time and within budget.

The existing aggregate area of the four
stations is approximately 23,000 sf to which
we added about 13,000 sf – an increase of
approximately 56%. Both the renovation and
the increased area result in a huge increase in
functionality and flexibility; fire fighter comfort
and parity across stations; civic presence and
identity. WD are on the City’s Architectural
On-Call list, and have completed other projects
such as Conceptual Design for the Columbia
Memorial Space Center, the Aviation Museum,
Downey Community & Civic Center and
Downey Park ADA Upgrades.

III. SPECIFIC SIMILARITIES
On-Call projects for a City. Prepared a feasibility
reports on the Fire Stations. Architectural and
Engineering drawings for the improvements
for the buildings, City approvals, Attended
meetings with the City and Fire Authority
teams. WD’s work included Pre-Design,
Schematic, Design, Development, Construction
Documents / Agency Approval, Bidding and
Construction Administration

Agreements for Professional Services to perform As-Needed Professional A... Page 779 of 1755 5 I. NAME OF AGENCY & PROJECT:

County of Riverside / RUHS, New Entry Design,
Labor and Delivery & Medical Library
SCHEDULE: In construction, targeting
completion end of February 2024. (WD have
several other projects we are currently working
on for this client).

II. SCOPE OF SERVICES: Planning, Architecture
(AOR), Interior Design, FF&E, Branding + Art
Selection. Riverside University Health System
(RUHS) is engaging Westgroup Designs (WD)
to design and deliver multiple revitalization
projects at the 439-bed Moreno Valley Medical
Center. From its humble beginnings in 1893 as
Riverside County’s first general hospital, RUHS
Medical Center stands today as a pillar of
excellence in health care and medical education
in the region. WD is providing planning,
architecture and interior design services to
transform various areas in the medical center
into a more cohesive, engaging experience
and sense-of-place for visitors and medical
staff. WD began by designing a new beacon
at the Women’s Center entry plaza to provide
increased street visibility without overbearing
pedestrian traffic; transforming the existing
Medical Mall atrium space into a welcoming
and relaxing waiting area with enhanced
wayfinding; and creating a serene retreat at the
public cafeteria and medical staff lounge and
dining room. WD’s design solutions will deliver
an enhanced experience at the Moreno Valley
Medical Center in support of RUHS’s vision
to lead the transformation of healthcare and
inspire wellness.

CONTACT:

Nahid Selbe, Facilities Project Manager
E. [email protected] T. 951.955.4728
III. SIMILARITIES: WD’s work included Pre-Design,
Schematic, Design, Development, Construction
Documents / Agency Approval, Bidding and
Construction Administration
TIME/BUDGET: Due to be completed on-time and
within budget. WD is revitalizing various areas
in the medical center to create a more cohesive,
engaging experience and sense-of-place for visitors
and medical staff, developing a welcoming new
beacon at the Women’s Center entry; transforming
the existing Medical Mall atrium space into an
accessible and cheerful waiting area; and creating
a serene retreat of the cafeteria and private dining
room.

REFERENCE
“The team has high level of expertise, knowledge
and attention to detail were integral to the projects’
success and a valuable resource to the County
of Riverside. It is because of their consistent
dedication to providing excellent design solutions;
their collaborative approach to addressing the
needs of their clients; and their exceptional
work ethic that our working relationship with
Westgroup continues. Based on our experience,
we unreservedly recommend your consideration of
Westgroup Designs for your design needs” -
Nahid Selbe, Facilities Project Manager,
County of Riverside.

REFERENCE #2 - COUNTY OF RIVERSIDE

Agreements for Professional Services to perform As-Needed Professional A... Page 780 of 1755 6 I. NAME OF AGENCY & PROJECT:

Arlington Recovery Community
CONTACT:

Rizaldy Baluyot,
Supervising Project Manager
E. [email protected] I
T. 951-232-9268
II. / III.) SCOPE OF SERVICES & SIMILARITIES:

Architecture, Interior Design, FF&E, Graphics
+ Art Selection for a new 43,500, 3-building
facility for recovery programs. The ARC sits on
approximately 10 acres of a 48-acre countyowned parcel of land. It is a community based program that assists in the prevention of
incarceration with the intent to break the cycle
of recidivism.

As part of the RUHS Behavioral Health Campus,
WD designed a 3-building Facility for its
recovery programs. The two-building, 20,000
sf, 54-bed facility, provides in-patient housing
and support for those requiring both mental
and substance abuse treatment. Including a
separate wing with critical design safety details
for those experience mental health issues, the
environment provides separate residence wings
for men and women, flexible multi-purpose
rooms and spaces, and an administrative
building with additional shared activity rooms
and staff support, all incorporating natural light
and a soothing color palette.

REFERENCE #3 - RUHS BEHAVIORAL HEALTH
The third building, the Sobering Center, is a
2,600 square foot outpatient facility, designed
to serve as a transitional space for client
recovery, prior to their next stage of treatment.

Featuring warm and welcoming finish materials
in an open, multi-purpose space, infused with
natural light, the multi-purpose space extends
to an outdoor patio with shade cover to provide
additional usable space for concurrent activities
with ample support spaces for flexible activities.

SCHEDULE:

Arlington Recovery Community:

April 2019 - November 2021.

Restorative Transformation Center:

March 2020 - May 2022.

Sobering Center:

May 2020 - November 2021. (WD have several
other projects we are currently working on for
this client).

TIME/BUDGET:

On-time and within budget.

III. SIMILARITIES: WD’s work included PreDesign, Schematic, Design, Development, Construction Documents / Agency Approval,
Bidding and Construction Administration
COMMENTS: “It’s a service we weren’t able
to provide before. Our goal is to treat these
individuals in the most appropriate level
of care.” - Deborah Johnson, Director of
Innovation/Integration in Behavioral Health

Agreements for Professional Services to perform As-Needed Professional A... Page 781 of 1755 7 Civil Engineer resume

EDWIN NAJARIAN
P.E., SE

LEAD STRUCTURAL ENGINEER

REGISTRATIONS
Civil Engineer #C63698
Structural Engineer
California (S5145)

EDUCATION
Tehran University, BS
QUALIFICATIONS Structural Engineering
30+ Years of experience
Edwin’s vast experience includes the design and
analysis of various structures with an emphasis on
reinforced concrete, post-tension concrete, steel,
tilt-up, masonry structures, and special foundations.

Project-specific involvement includes: collaborative
structural designs implementing Lean Project
Delivery (LPD), analyzing building structural integrity; preparing structural drawings; working with the cost
estimator to develop the project budget; directing a
large structural engineering team for the structural
design and production of construction documents;
as a branch manager and monitoring all phases of
design, project construction administration..

RELEVANT EXPERIENCE
City of Riverside
• Homeless Shelter (worked with WD)
Riverside University Health System
• Medical Center, Hood Replacement (worked with
WD)
County of Los Angeles
• Rancho Los Amigos Rehabilitation Center,
Downey, CA, 225,000-sf Campus-Wide
Renovation (Phase 1) and 42-Acre Campus-Wide
Due Diligence (Phase 2)
• 103,000-sf Three-Story Outpatient Building, LEED
NC
• 13,500-sf Wellness Facility and Therapeutic
Aquatic Center, LEED Gold
• 12,000-sf Warehouse Building, LEED Silver
• 40,000-sf JPI Addition and First-Floor Remodel
• Preparation of Demolition Drawings for Site
Utilities of Buildings 600, 500, 900, and 100
• 64,804-sf Renovation of the Historical Harriman
Building (Building 400), Pursuing LEED NC
Structural Engineer resume
JAMES A. SINNEMA,
P.E.

LEAD CIVIL ENGINEER

REGISTRATIONS
Civil Engineer - CA#
55237

EDUCATION
Cal Poly Pomona
University, BS Civil
QUALIFICATIONS Engineering
25+ Years of experience
Jim has over 25 years of experience covering
many types of land development and public works
projects most recently in commercial industrial and
healthcare and sectors. As a project manager, he
has worked on several public works improvement
projects for municipal agencies throughout
California. James’s focus from 2008 to 2015 was
on the land development aspects of utility-scale
energy projects, which are now bringing renewable
energy to the southwestern United States. His
vast experience brings strong civil engineering
and management to each project including due
diligence, entitlement, preliminary/final engineer

RELEVANT EXPERIENCE
City of Riverside
• Homeless Shelter (worked with WD)
Riverside University Health System
• Medical Center, Hood Replacement (worked with
WD)
County of Los Angeles
• Walnut Park Pocket Park Renovations;
City of Anaheim, CA
• City Standards Update including street, sewer,
storm drain and general facilities (600-series) *
City of Chino, CA
• Monte Vista and Benson Bridge Replacements, *
City of Orange, CA,
• Chapman Avenue Widening from the 57
Freeway to Main Street, including adding one
lane in each direction & improvements to join the
widened roadway*
City of Pasadena, CA
• Pasadena Central Library Sewer Connection
SUBCONSULTANTS e Page 194 of 237 AGENDA ITEM #8.17
Agreements for Professional Services to perform As-Needed Professional A... Page 782 of 1755 8 Electrical Engineer resume

ROY MORALES,

ELECTRICAL DEPARTMENT HEAD

REGISTRATIONS
Electrical EOR
Braden Kempton, PE
California PE #E22839

EDUCATION
Associate of Science,
QUALIFICATIONS CSU, San Bernardino
24+ Years of experience
Roy has relationships with many of the local agencies
after providing years of reliable design and service to this clientele. His experience includes design for buildings, sports fields, street lighting, and solar photovoltaic
systems. Roy is a Senior PM as well as the EDH for
the San Bernardino office. Roy brought an expertise in
electrical applications, including parks and street projects.

His greatest sector of work is with municipal clients.

Beyond exterior lighting projects, he also has great
experience with essential service facilities, community buildings, government operations facilities, aviation
buildings, and Federal government projects. His wideranging experience includes design for communication towers, generator systems, utility coordination, electrical distribution, communications distribution (copper & fiber optic), commercial buildings, and industrial buildings.

Roy is a proven team leader, both in how he runs his
teams internally, and how he runs his project teams when working with clients.

RELEVANT EXPERIENCE
Sheriff’s CJB Renovation. Senior M&P Engineer.

Complete MEP design Sheriff’s CJB Renovation
for Riverside County Sheriff. Scope included
renovation of existing breakroom with new
plumbing, power and lighting. Additionally, OR Room
130 was renovated with new HVAC and lighting.

OC Sheriff Station Katella Upgrade. Senior M&P
Engineer. MEP design for OC Sheriff Station Katella
Upgrade of 23,180 SF and an addition of 7,050 SF.

Alteration portion of scope included new firing
range and interior office remodel; the 2nd floor
was converted to storage. Addition included a
combination of office and classroom spaces.

Sheriff’s Range Office Remodel. Senior M&P
Engineer. Complete MEP design for SB County
Sheriff’s Range Office Remodel of 2,200 SF and new
adjacent ammunition storage / issue building, as
well as a break-room modifications.

Mechanical / Plumb. Eng. resume

STEVEN JOHNSON
P.E.

SENIOR M/P ENGINEER

REGISTRATIONS
LICENSED PE #M33209

EDUCATION
Bachelor of Science in
Mechanical Eng.

California Polytechnic
State University,
Pomona

QUALIFICATIONS
20+ Years of experience
Steven joined Design West Engineering (DWE)
in 2002. He manages and oversees mechanical
and plumbing design teams of virtually every type
and for every sector of the industry, including
K-12, higher education, municipal, healthcare, and
industrial to name a few. In 2007 he took over the
responsibility of managing the day to day production
for his department from the founding Principals.

Steven also oversees the fire sprinkler design team,
the commissioning and LEED consulting division,
the BIM team with the BIM Manager reporting
directly to him, and applications of our Energy
Division. Energetic and resourceful, he brings to his
job an unparalleled knowledge of the industry and
complete dedication to his clients.

RELEVANT EXPERIENCE
Sheriff’s CJB Renovation. Senior M&P Engineer.

Complete MEP design Sheriff’s CJB Renovation
for Riverside County Sheriff. Scope included
renovation of existing breakroom with new
plumbing, power and lighting. Additionally, OR Room
130 was renovated with new HVAC and lighting.

OC Sheriff Station Katella Upgrade. Senior M&P
Engineer. MEP design for OC Sheriff Station Katella
Upgrade of 23,180 SF and an addition of 7,050 SF.

Alteration portion of scope included new firing
range and interior office remodel; the 2nd floor
was converted to storage. Addition included a
combination of office and classroom spaces.

Sheriff’s Range Office Remodel. Senior M&P
Engineer. Complete MEP design for SB County
Sheriff’s Range Office Remodel of 2,200 SF and new
adjacent ammunition storage / issue building, as
well as a breakroom modifications.

Ben Clark Training Center Scenario Building. Senior
M&P Engineer. Complete MEP design for the BCTC
Scenario Building for Riverside County Sheriff’s
Department This project was a new 5,000 SF pre
engineered steel structure facility.

Agreements for Professional Services to perform As-Needed Professional A... Page 783 of 1755 9 MPE/F resume

JONATHAN BIANCHET

TECHNOLOGY DEPARTMENT HEAD

EDUCATION
Associate of Science
CAD/ CADD Drafting,
ITT Technical Institute

QUALIFICATIONS
19+ Years of experience
Jonathan joined Design West in 2005 and is a Senior
PM with the firm. He brings to the firm strength and
specialties of work in various intricate electrical
equipment and LV technology systems. His project
experience spans municipal projects, exterior lighting
applications, education buildings, industrial buildings, and aviation projects. In addition to power distribution and lighting systems, Jonathan has a passion and deep
expertise in technology and integrated systems including fire alarm, access control, intrusion, CCTV, structured cabling, and A/V systems. He currently leads the team
for all low voltage and technology projects. Well-versed in consulting engineering, he has been able to bridge
highly functioning integrated systems and installers
with architects and owners, allowing for a seamless
installation and an integrated solution tailor fitted to each unique operator.

RELEVANT EXPERIENCE
Indio Juvenile Hall Camera. Technology
Department Head (TDV) Provided Low Voltage
Security plans and specifications for the Indio
Juvenile Hall Camera project. Scope included
design of 100 new 1080p Hanwha cameras
to replace all existing analog cameras along
with 25 new cameras for additional coverage
and coordination of camera infrastructure
with storage appliances and servers/power
supplies.

Indio Juvenile Hall Wireless Access Upgrade.

TDV. Electrical & Technology design for Indio
Juvenile Hall Wireless Access Upgrade. Scope
included providing infrastructure (conduit only)
to wireless access points per RCIT drawings
and direction.

Riverside Homeless Service Campus. TDH.

MEP/T/FP/UC design for Riverside Homeless
Service Campus of 8,760 SF to accommodate
40 beds. (Worked with WD)
MPE/F resume

MICHAEL STEWART,

FPE, NICET III, CFPS

FIRE PROTECTION DEPARTMENT HEAD

REGISTRATIONS
CA Registered
Landscape
Architect (CLA4624)

EDUCATION
MSC. in F/P,
CA Polytechnic
Uni. College of
Engineering, SLO +

QUALIFICATIONS
20+ Years of experience
Michael has over 20 years of experience in design,
project management and consulting in fire protection.

He is known for progressing protocols and optimizing
efficiency. He has experience successfully handling
complex, high-profile projects with many stakeholders.

He also has civil and mechanical engineering knowledge
which complements his perspective and approach. His
area of expertise and credentials include hazardous
storage, risk assessment, NFPA building and fire codes, international building and fire code, life safety plans/ code analysis, smoke modeling, suppression systems,
standpipe systems, fire alarm systems, fire pumps and
hydraulic analysis.

RELEVANT EXPERIENCE
RCOE Conference Center. Fire Protection
Engineer (FPE). New Construction of a 4 story,
65,000 SF conference center for Riverside
County Office of Education including partking
structure, conference rooms, admin office and
supporting areas. 4-level 130,578 sf building
that includes a 3-level cast-in-place concrete
parking structure with 227 stalls and a 4th
level conference center built out of structural
steel. The lower level includes a cafe and
support rooms for the upper level offices and
conference rooms.

County of Riverside DA Office Expansion. FPE.

Construction design for County of Riverside
DA Office Expansion. Scope included the
relocation/addition of fire sprinkler heads in
expanded office 1001 and new office 1002 to
maintain proper spacing per NFPA 13.

Beaumont City Hall Renovation. FPE. Renovations
for Beaumont City Hall Renovation of
approximately 3,100 SF for the HR / Finance
Office portion and (2) multi-use occupant
restrooms. Existing MEP systems serving the
space to be removed and provided within new
within the remodel area.