• Review plans and specifications for building and related construction and determine compliance of plans with regulations and validity of permits. • Oversee and perform complex building inspection activities in a variety of structures including residential and commercial buildings, and detect deviations from plans and specifications.
• Apply technical knowledge and follow proper inspection techniques to examine workmanship and materials, and detect deviations from plans, regulations, and standard construction practices.
• Advise on standard construction methods and requirements for residential, commercial and industrial buildings.
• Assign, supervise, review, and evaluate assigned staff. • Read and interpret complex and difficult building plans and specifications. • Prepare clear and concise technical reports.
• Maintain complex records and files.
• Interpret, explain, and enforce applicable building codes and ordinances. • Understand and follow oral and written instructions.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Identify and implement effective courses of action to complete assigned work. • Coordinate work assignments with other divisions, departments and agencies. • Develop and implement goals, objectives, policies, procedures, work standards and internal controls.
• Work independently without supervision.
• Exercise independent judgment and initiative within established guidelines. • Make arithmetical computations rapidly and accurately. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience
A minimum of five (5) years of increasingly responsible journey level building inspection, code, and permit experience, preferably with at least one (1) year in a senior or lead capacity.
Training
High School graduation or satisfactory equivalent, supplemented by college level courses or trade school in civil engineering, building, construction, and plumbing.
CITY OF JURUPA VALLEY
BUILDING INSPECTION SUPERVISOR
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance. • Possession of a valid International Code Council (ICC) Residential and Commercial Building Inspector Certificate at the time of employment.
Additional certifications are highly desirable:
• International Code Council (ICC) Certification as a Combination Inspector • International Code Council (ICC) Residential Plumbing Building Inspector Certification • International Code Council (ICC) Residential Electrical Building Inspector Certification • International Code Council (ICC) Residential Mechanical Building Inspector Certification • Title 24 Energy and Accessibility Inspector
• Plans Examiner Certification
• Contractor License
Special Requirements:
Incumbents in this class are subject to emergency callback and extended shifts.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees primarily work in the field and may be exposed to hot and cold temperatures, inclement weather conditions, loud noise levels, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. The nature of the work also requires the incumbent to climb ladders, work in heavy vehicle traffic conditions, and often work with constant interruptions. Employees frequently deal with irate members of the public in interpreting and enforcing departmental policies and procedures and City codes.
Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various locations in the field; vision to read printed materials and a computer screen and when making inspections; and hearing and speech to communicate in person, before groups, and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification regularly sit, stand, walk on level and slippery surfaces, reach, twis t, turn, kneel, bend stoop, squat, crouch, grasp, crawl, and make repetitive hand movement in the performance of daily activities. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing 50 pounds or more.
Mental Demands:
CITY OF JURUPA VALLEY
BUILDING INSPECTION SUPERVISOR
While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve complex problems; use math/mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions, and interact with City management, staff, developers, contractors, homeowners, members of the public, representatives of private agencies and others encountered in the course of work.
CAREER PROGRESSION
FROM: Building Inspection Supervisor
TO: Assistant Building Official
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
BUILDING INSPECTOR I
BUILDING INSPECTOR II
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under direct to general supervision, performs a variety of field building inspection services , including examining and physically reviewing construction and structures to ensure compliance with municipal building codes, zoning and other related ordinances; review s plans in the field and assists with code compliance problems; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
Building Inspector I : This is the entry level class in the Building Inspector series. This class is distinguished from the Building Inspector II by the performance of the less complex inspections assigned to positions within the series such as the inspection of residential and small commercial buildings.
Because this class is typically used as a training class, employees may have limited or no directly related work experience. An employee in this class is expected to read and interpret building plans and codes and have a working knowledge of plumbing, air conditioning electrical and building construction.
Building Inspector II: This is the full journey level class within the Building Inspector series. Incumbents within this class are distinguished from the Building Inspector I by the perform ance of the full range of duties, and the more complex cases. The work requires independence and discretion in conducting field inspections, and involves proactive implementation of applicable codes and regulations. Incumbents at this level are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the next higher classification of Senior Building Inspector in that the latter has the responsibility for coordinating building inspections, providing lead direction and training, and performing the most complex and sensitive duties. Employees at this level are fully aware of the operating procedures and policies of the work unit.
Flex Staffing: Positions in the Building Inspector Series are flexibly staffed and positions are normally filled by advancement within the series, upon fully performing the duties and responsibilities, demonstrating the knowledge, skills, and abilities, and meeting the requirements for the higher class, as determined by management.
CITY OF JURUPA VALLEY
BUILDING INSPECTOR I & II
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision (Building Inspector I) or general supervision (Building Inspector II) from the Building Inspection Supervisor and/or higher level management. Receives lead direction from the Senior Building Inspector.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Schedules and i nspects industrial, commercial and residential buildings during various stages of construction and remodeling including building, electrical, mechanical, and plumbing, and solar.
2. Checks plans for compliance with code requirements and discrepancies after a permit is issued, including room additions, patio covers, single family dwellings, solar installations, and related plans.
3. Issues notices to comply on violations; maintains records for possible legal actions.
4. Inspects existing buildings for compliance with applicable codes and ordinances.
5. Inspects damaged or dilapidated buildings for safety problems; conduct inspection on fire damaged buildings; determines extent of damage, safety factors and necessary permits required for building; prepares and file reports.
6. Inspects buildings being moved within or into the City to check for compliance with all codes; inspects buildings being demolished to protect adjacent property and the public.
7. Conducts inspections on registered industrial plants as assigned; notes discrepancies; conducts follow-up inspections; reviews all plans for code compliance.
8. Prepares reports and maintains files of inspections and issued permits; reviews files for inactive, revoked or expired permits and code violations; initiates action against expired permits or to correct code regulations.
9. Issues building, electrical, mechanical, and plumbing permits.
10. Coordinates inspection activities with other City departments and divisions; confer s with architects, contractors, builders and the general public in the field and office; explain s and interpret requirements and restrictions.
11. Receives phone calls; answer s questions and provide s information about construction site inspections and code regulations.
12. Reviews new materials and methods used in building construction; attends training courses to learn of new codes and other building inspection regulations.
13. Participates in weekly staff trainings.
14. Generates reports to collect and analyze inspection data; ensures that all inspections have been appropriately recorded in the work flow.
15. May assist in the development of work procedures.
16. Transports assigned vehicle for scheduled service and maintenance.
17. Orders supplies, and picks up supplies from vendors.
18. Performs related duties and responsibilities as required.
CITY OF JURUPA VALLEY
BUILDING INSPECTOR I & II
QUALIFICATIONS
Knowledge of:
• Operations, services and activities of a municipal building inspection and code enforcement program.
• Laws, ordinances, and codes regulating building construction and zoning. • Methods and techniques of building inspection.
• Pertinent codes and ordinances related to building, plumbing, mechanical, and electrical requirements.
• Building safety and fire prevention techniques.
• Principles and procedures of record keeping.
• Principles and practices of technical report preparation. • Modern office procedures, methods and equipment including computers and supporting word processing and spreadsheet applications.
• Occupational hazards and standard safety practices.
• Recent and on-going developments, current literature, and sources of information related to residential, commercial and industrial code inspection. • City and mandated safety rules, regulations, and protocols. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
• Perform entry/journey level building inspection activities in a variety of structures including residential and commercial buildings, and detect deviations from plans and specifications. • Interpret, apply, explain, and ensure compliance with applicable codes, ordinances, Federal, State, and local laws, rules, regulations, policies, and procedures. • Apply technical knowledge and follow proper inspection techniques to examine workmanship and materials, and detect deviations from plans, regulations, and standard construction practices.
• Advise on standard construction methods and requirements for residential, commercial and industrial buildings.
• Read and interpret complex and difficult building plans and specifications. • Interpret, explain, and enforce applicable building codes and ordinances. • Keep up with constantly changing laws, codes, ordinances, and regulations. • Learn more complex principles, practices, techniques, and regulations pertaining to assigned duties.
• Prepare clear and concise technical reports.
• Maintain complex records and files.
• Understand and follow oral and written instructions.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Make arithmetical computations rapidly and accurately.
CITY OF JURUPA VALLEY
BUILDING INSPECTOR I & II
• Work independently and as part of a team.
• Make sound decisions within established guidelines.
• Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience – Building Inspector I:
A minimum of one (1 ) year of increasingly responsible experience in building construction and inspection.
Experience – Building Inspector II:
A minimum of two (2) years of journey level building inspection, code and permit experience.
Training – Both Levels:
High School graduation or satisfactory equivalent, supplemented by college level courses or trade school in civil engineering, building, construction, and plumbing.
Licenses and Certifications:
Building Inspector I:
• Possession of a State of California driver’s license and proof of insurance. • Possession of, or ability to obtain, a valid International Code Council (ICC) Residential and Commercial Building Inspector Certificate within one (1) year of employment.
Building Inspector II:
• Possession of a State of California driver’s license and proof of insurance. • Possession of a valid International Code Council (ICC) Residential and Commercial Building Inspector Certificate.
Additional certifications are highly desirable:
CITY OF JURUPA VALLEY
BUILDING INSPECTOR I & II
• International Code Council (ICC) Residential Plumbing Building Inspector Certification • International Code Council (ICC) Residential Electrical Building Inspector Certification • International Code Council (ICC) Residential Mechanical Building Inspector Certification • Title 24 Energy and Accessibility Inspector
• Plans Examiner Certification
• Contractor License
Special Requirements:
Incumbents in this class are subject to emergency callback and extended shifts.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees primarily work in the field and may be exposed to hot and cold temperatures, inclement weather conditions, loud noise levels, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. The nature of the work also requires the incumbent to climb ladders, work in heavy vehicle traffic conditions, and often work with constant interruptions. Employees frequently deal with irate members of the public in interpreting and enforcing departmental policies and procedures and City codes.
Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various locations in the field; vision to read printed materials and a computer screen and when making inspections; and hearing and speech to communicate in person, before groups, and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification regularly sit, stand, walk on level and slippery surfaces, reach, twis t, turn, kneel, bend stoop, squat, crouch, grasp, crawl, and make repetitive hand movement in the performance of daily activities. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing 50 pounds or more.
Mental Demands:
While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve complex problems; use math/mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions, and interact with City management, staff, developers, contractors, homeowners, members of the public, rep resentatives of private agencies and others encountered in the course of work.
CITY OF JURUPA VALLEY
BUILDING INSPECTOR I & II
CAREER PROGRESSION
FROM: Building Inspector I
TO: Building Inspector II
TO: Senior Building Inspector
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Non-Exempt At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
BUILDING PERMIT TECHNICIAN I
BUILDING PERMIT TECHNICIAN II
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general supervision, performs a variety of technical support duties related to the issuance of permits for the Building Division and in support of related services and activities of the Community Development Department; provides customer service by phone, email, and at the public counter; performs preliminary review of plans and specifications for plan check submittal; reviews and processes applications, issues permits, and calculates and collects fees; and performs related duties and responsibilities, as assigned.
DISTINGUISHING CHARACTERISTICS
Building Permit Technician I: This is the entry -level classification in the Building Permit Technician series. Initially under close supervision, incumbents learn and perform routine administrative and technical building permit and plan review support work. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Building Permit Technician II level but are not expected to function at the same skill leve l and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.
Building Permit Technician II: This is the fully qualified journey-level classification in the Building Permit Technician series. Positions at this level are distinguished from the Building Permit Technician I by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
Flex Staffing: Positions in the Building Permit Technician Series are flexibly staffed and positions are normally filled by advancement within the series, upon fully performing the duties and responsibilities, demonstrating the knowledge, skills, and abilities, and meeting the requirements for the higher class, as determined by management.
SUPERVISION RECEIVED AND EXERCISED
CITY OF JURUPA VALLEY
BUILDING PERMIT TECHNICIAN I & II
Receives direct (Building Permit Technician I) to general supervision (Building Permit Technician II) from higher level management as assigned.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Provides appropriate information regarding ordinances, procedures, and requirements for building and housing construction, remodeling and repair, including structural, plumbing, mechanical, electrical and zoning matters, and California Title 24 requirements to the public including homeowners, developers, contr actors, and architects, in person and over the counter and telephone; provides information on departmental policies and functions; assists the public in the application process for building permits.
2. Assists in processing plan check applications for construction plans for commercial, industrial, and residential projects; reviews plans for the purpose of establishing valuation and fee computation; performs preliminary review of plans and/or permit applications for building construction to ensure conformance with the City's submittal requirements, codes, ordinances, and regulations governing construction; refers plans and applications to appropriate personnel, as necessary.
3. Conducts building permit processing; reviews permit applications, plans, specifications , and supporting documents for completeness and compliance with legal standards and City requirements; verifies contractors’ licenses, business licenses, and insurance coverages; calculates application and permit fees; prepares bills, collects fees, and is sues receipts; issues building, plumbing, mechanical, and electrical permits following established guidelines.
4. Reviews applications for building permits; within authorized guidelines, may approve routine permits for small projects such as room additions, garage conversions, patio covers, and backyard pools; if outside scope of authority, routes permit applications to appropriate staff.
5. Works cooperatively with property owners, contractors, architects, or their representatives to resolve questions regarding plan check, construction inspection, permit fees, or permit issuance; applies departmental policies and procedures in determining completeness of applications, records, and reports; provides information and forms to the public; processes appropriate information.
6. Compiles information and data for reports; maintains a variety of statistical records; checks and tabulates statistical data.
7. May assist with providing training to front counter staff; provides input into division policies, procedures, and work processes impacting technical support staff.
8. Contacts the public and outside agencies in acquiring and providing information and making referrals.
9. Maintains departmental records and files; files permits and plans; makes photocopies or microfilms permits and plans; retrieves information from files, as necessary.
10. May assist with special assignments and projects as determined by management.
11. Observes and complies with City and mandated safety rules, regulations, and protocols.
12. Performs related duties and responsibilities as required.
CITY OF JURUPA VALLEY
BUILDING PERMIT TECHNICIAN I & II
QUALIFICATIONS
Knowledge of:
• City planning and permitting processes.
• Basic construction methods and terminology.
• Methods and techniques of reviewing a diverse range of applications for accuracy and completeness.
• Organization, procedures, and operating details of the Community Development Department.
• Business letter writing and basic report preparation. • Business mathematics.
• Applicable federal, state, and local laws, rules, regulations, ordinances, and organizatio nal policies and procedures relevant to building, engineering, land use, and/or urban planning, sufficient to answer questions and provide information to the public. • Cash handling techniques.
• Communication skills and techniques required for gathering, evaluating and transmitting information.
• Operations and organizational structure of municipal government. • Principles and practices of research and report preparation. • Principles and practices of filing and record keeping. • Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively deal ing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Understand and explain City policies, procedures, fees, and basic planning and building codes and regulations to the general public, permit applicants, and City staff. • Interpret, apply, explain, and ensure compliance with applicable federal, state, and local laws, rules, regulations, policies, and procedures.
• Read and interpret plans, specifications, related construction documents, and maps. • Perform detailed, technical, and specialized planning and/or permit support work. • Perform the full range of office and administrative support duties and tasks. • Respond to and effectively prioritize multiple phone calls, walk-up traffic, and other requests and interruptions.
• Compose correspondence and reports independently or from brief instructions. • Maintain accurate logs, records, and basic written records of work performed. • Make accurate arithmetic and financial computations.
• Prepare and review a variety of plans, specifications, maps, graphic materials, cost estimates, and technical reports.
CITY OF JURUPA VALLEY
BUILDING PERMIT TECHNICIAN I & II
• Interpret, apply, explain, and ensure compliance with applicable federal, state, and local laws, rules, regulations, policies, and procedures.
• Read and interpret plans, specifications, related construction documents, and maps. • Perform detailed, technical, and specialized plan check and/or permit support work. • Perform the full range of office and administrative support duties and tasks. • Respond to and effectively prioritize multiple phone calls, walk-up traffic, and other requests and interruptions.
• Compose correspondence and reports independently or from brief instructions. • Maintain accurate logs, records, and basic written records of work performed. • Make accurate arithmetic and financial computations.
• Make sound, independent decisions within established policy and procedural guidelines. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow -up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience – Building Permit Technician I:
A minimum of one (1) year of administrative or technical experience involving a high level of public contact and customer service experience.
Experience – Development Services Technician II:
A minimum of three (3 ) years of progressively responsible administrative or technical experience interpreting building codes and reviewing construction plans involving a high level of public contact and customer service. The possession of an Associate’s d egree in Engineering, Construction Technology or a related field may substitute for two (2) years of the required experience.
Training – All Levels:
High School graduation or satisfactory equivalent. The completion of an Associate’s Degree in Engineering, Construction Technology or a related field from an accredited college or university is highly desirable.
CITY OF JURUPA VALLEY
BUILDING PERMIT TECHNICIAN I & II
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person , and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking bet ween work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets routine to comple x data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information; performs detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with City management, staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Building Permit Technician I
CITY OF JURUPA VALLEY
BUILDING PERMIT TECHNICIAN I & II
TO: Building Permit Technician II
TO: Senior Building Permit Technician
Approved by Name: City Council Title: N/A
Effective/Revision Date: 5/9/23 FLSA Status: Non-Exempt At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
CHIEF BUILDING OFFICIAL
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general direction, manages, organizes, and participates in the operations and activities of the Building and Safety Division, including building inspection, plan check and permit processing, construction inspection and code enforcement; s erves as the City’s Building Official; coordinates and administers professional service contracts with outside service providers; manages the review of plans and inspection of construction projects throughout the City to ensure adherence to municipal, building, zoning, plumbing, electrical, heating and related requirements; adheres to applicable standards of construction, maintenance and safety; serves as a technical resource for assigned staff , and provides highly complex and responsible support to the Director of Community Development in areas of expertise; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
This single position class is responsible for managing and integrating the function, programs and activities of the Building and Safety Division of the Community Development Department including planning and organizing the work activities and operations of staff engaged in plan checking, permit processing, building inspection and code compliance. This class provides assistance to the Director of Community Development in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy and municipal functions and activities, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Duties and responsibilities are carried out with a high degree of independence within the framework of established policies, procedures and regulations. The Assistant Building Official is distinguished from Building Official in that the latter class has overall responsibility for all functions of the Building and Safety D ivision and for developing, implementing, and interpreting public policy.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Community Development, and/or Deputy Director of Community Development. Exercises general supervision over assigned staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
CITY OF JURUPA VALLEY
CHIEF BUILDING OFFICIAL
1. Assumes full management responsibility for all Building and Safety D ivision services and activities, including permit processing, building code enforcement and adoption, building plan check and inspection of City-wide code enforcement;
2. Develops, recommends, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the division; establishes, within City policy, appropriate budget, service, and staffing levels.
3. Manages and participates in the development and administration of the division’s annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
4. Selects, trains, motivates, and directs division personnel as well as consulting staff; e valuates and reviews work for acceptability and conformance with division standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; and responds to staff questions and concerns.
5. Contributes to the overall quality of the division’s services by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs.
6. Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures ; assesses and monitors the distribution of work, support systems, and i nternal reportin g relationship; i dentifies opportunities for improvement; direc ts the implementation of change.
7. Provides interpretation and decisions on applicable codes, rules, regulations, and technical problems of enforcement.
8. Confers and corresponds with architects, building owners and contractors concerning questions involved in the enforcement process.
9. Conducts code adoptions process.
10. Maintains permit records.
11. Establishes procedures relating to structural, electrical, mechanical and plumbing matters and code changes.
12. Coordinates activities with other City departments, outside agencies, and organization.
13. Prepares complaints for legal action against violators of building codes and related codes; may act as a witness in court.
14. Prepares and indicates changes in code relative to all building trades.
15. Performs difficult inspections and assists staff in resolving technical questions relating to various code requirements.
16. Negotiates, administers, and manages contracts for services including, but not limited to, plan check and building inspection.
17. Provides highly complex staff assistance to the City Manager.
18. Develops and reviews staff reports related to building inspection, plans examination, permit processing, and code compliance activities and services.
19. Issues Certificates of Occupancy for new construction.
20. Addresses building appeals relating to City codes and ordinances.
CITY OF JURUPA VALLEY
CHIEF BUILDING OFFICIAL
21. Reviews alternate materials and methods of construction and unreasonable hardship requests; oversees special inspection and structural observations programs.
22. Reviews complex code applications for requested code modifications and alternate materials and methods; represents the division and City in Building Code disputes and litigations.
23. Performs preliminary review of projects submitted to the City.
24. Performs site inspections of construction projects to ensure compliance with Federal, State and local construction codes.
25. Works closely with other departments in addressing City construction projects and code interpretations.
26. Manages code compliance staff in carry ing out enforcement of local ordinances and codes including County zoning ordinance, zoning and subdivision conditions of approval, grading policies, and ordinances for noise, off -highway vehicles, substandard building s, parking, and litter control.
27. Provides analysis, recommendations, and implementation of policies and procedures.
28. Conducts a variety of organizational and operational studies.
29. Participates in and makes presentations at City Council meetings and to a variety of boards and commissions.
30. Attends and participates in professional group meetings.
31. Stays abreast of new trends and innovations in building inspection, plans examination, permit processing, and code compliance.
32. Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
33. Monitors changes in laws, regulations, and technology that may affect City or departmental operations.
34. Implements policy and procedural changes as required.
35. Ensures preparation of detailed and comprehensive technical case documentation and reports that are accurate and sufficient for use in court, in pursuit of legal action against violators.
36. Determines necessity for issuance of legal complaints.
37. Plans, directs and operates the Building and Safety emergency/disaster response program for building safety assessment and public assistance.
38. Maintains and directs the maintenance of working and official division files.
39. Responds to difficult and sensitive public inquires and complaints and assists with resolutions and alternative recommendations.
40. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff. • Public agency budgetary, contract administration, administrative practices, and general principles of risk management related to the functions of the assigned area.
CITY OF JURUPA VALLEY
CHIEF BUILDING OFFICIAL
• Organizational and management practices as applied t o the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
• Principles and practices of employee supervision, including work planning assignment, review and evaluation and the training of staff in work procedures. • Applicable Federal, State, and local laws, rules, regulations, ordinances and organizational policies and procedures relevant to assigned area of responsibly. • Principles, practices, methods, mate rials, techniques, and safety standards of building construction, building inspection, and structural design for commercial, industrial, and residential buildings.
• Building, plumbing, electrical, mechanical, life safety, energy, housing, zoning, and relate d codes.
• Principles and practices of plan checking and plan review processes; basic principles and practices of civil and structural engineering.
• Methods and techniques for the development of presentations, contract negotiations, business correspondence, a nd information distribution; research and reporting methods, techniques and procedures.
• Record keeping principles and procedures.
• Modern office procedures, methods, and equipment including computers. • Computer applications such as word processing, spreadsheets, and statistical databases. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, education, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Principles of supervision, training, and performance evaluation. • The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Develop, recommend, and implement goals, objectives, policies, procedures, work standards, and internal controls for the division and assigned program areas. • Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.
• Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of Building and Safety programs and administrative activities.
CITY OF JURUPA VALLEY
CHIEF BUILDING OFFICIAL
• Conduct effective negotiations and effectively represent the City and the division in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Establish and maintain a variety of filing, record keeping, and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgement within general policy, procedural and legal guidelines.
• Work cooperatively with other departments, City officials, and outside agencies. • Establish and maintain effective working relationships with those contracted in the course of work.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Plan, organize, direct, and coordinate the work of supervisory, technical, and administrative personnel; delegate authority and responsibility.
• Communicate effectively, orally and in writing with elected and appointed officials, City Manager, Directors, Commissions, attorneys, contractors, vendors and community groups; remain impartial when dealing with sensitive political issues; maintain confidential information.
• Analyze situations carefully, and adopt effective courses of action. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
A minimum of five (5) years of increasingly responsible management and/or administrative experience as a building official or in plan checking and/or in the enforcement of building codes with a public agency, of which at least three (3) years included supervisory experience.
Training:
CITY OF JURUPA VALLEY
CHIEF BUILDING OFFICIAL
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in construction management, building trades, structural engineering, civil engineering, architecture, or a related field. Up to two (2) years of additional qualifying experience may substitute for two (2) years of the required education.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance. • Certification as a Building or Combination Inspector by the International Conference of Building Officials (ICBO) or the International Code Council (ICC), or • Certification as a Plans Examiner by the International Conference of Building Officials (ICBO) or the International Code Council (ICC), and
• Certification as a Building Official from the International Code Council (ICC).
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Employees may also perform work in the field with some exposure to inclement weather, dust and fumes.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person , before groups, and over the telephone . T ouch is required in order to handle documents, and use a computer . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work a reas may be required . Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
CITY OF JURUPA VALLEY
CHIEF BUILDING OFFICIAL
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Chief Building Official
TO: Director of Community Development
Approved by Name: City Council Title: N/A
Effective/Revision Date: 5/4/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under administrative and policy direction, manages, organizes, and directs the operations and activities of the City Clerk’s Office; conducts municipal and special elections, maintains official records and documents of the City, coordinates assigned activities with other city departments and outside agencies; provides highly responsible and complex administrative support to the City Council and the City Manager; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
This executive level classification oversees, directs, and participates in all activities of the City Clerk’s Office, including planning and organizing the work activities and operations of staff engaged in maintaining official records and documents of the City. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy and municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Duties and responsibilities are carried out with a high degree of independence within the framework o f established policies, procedures and regulations. The Assistant City Clerk is distinguished from the City Clerk in that the latter class has overall responsibility for all functions of the City Clerk’s Office and for developing, implementing, and interpreting public policy.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager, and/or Assistant City Manager. Exercises general supervision over assigned staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Assumes management responsibility for all services, activities and priorities of the City Clerk’s office; provides leadership in planning, developing and implementing Department goals and objectives.
CITY CLERK
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
CITY OF JURUPA VALLEY
CITY CLERK
2. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within City policy, appropriate budget, service, and staffing levels.
3. Manages and participates in the development and administration of the department’s annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
4. Selects, trains, motivates, and directs department personnel as well as consulting staff; evaluates and reviews work for acceptability and c onformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; and responds to staff questions and concerns.
5. Contributes to the overall quality of the department’s services by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs.
6. Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationship; identifies opportunities for improvement; directs the implementation of change.
7. Serves as Clerk to the City Council; attends City Council meetings; directs and supervises the recording and maintaining of minutes of City Council and other meetings; supervises and directs the publication, filing, indexing and safekeeping of all proceedings and documents of the City Council.
8. Directs and supervises the preparation, organization, printing and distribution of the agenda for City Council meetings, including preparation and publication of legal notices.
9. Coordinates department activities with other departments and outside agencies and organizations; provides staff assistance to the City Council and City Manager; and prepares staff reports and other necessary oral and written correspondence.
10. Administers and maintains the City’s comprehensive records management and retention program, ensuring co mpliance with appropriate guidelines for records retention and disposition; updates and files official municipal documents.
11. Plans, coordinates and directs general and special municipal election activities and ensures compliance with federal, state and local laws; verifies nomination papers and receives/certifies initiative referendums and recall petitions.
12. Ensures compliance with and acts as filing officer for Political Reform Act.
13. Develops and participates in the administration of the City Clerk’s Department budget.
14. Coordinates the City’s response to Public Records Requests and ensures compliance with the California Public Records Act.
15. Receives and logs claims for damage, summons, complaints, and subpoenas as appropriate.
16. Supervises the maintenance and update of the City of Jurupa Valley’s Municipal Code.
17. Researches and analyzes complex administrative, legislative and administrative issues; prepares and presents reports.
18. Establishes, maintains and fosters positive and effective working relationships with City staff and all those contacted in the course of work.
CITY OF JURUPA VALLEY
CITY CLERK
19. Performs related duties as assigned.
QUALIFICATIONS
Knowledge of:
Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff. Public agency budgetary, contract administration, admi nistrative practices, and general principles of risk management related to the functions of the assigned area. Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational ne eds; principles and practices of municipal government administration.
Principles and practices of employee supervision, including work planning assignment, review and evaluation and the training of staff in work procedures. Applicable Federal, State and municipal laws, codes, regulations and procedures related to municipal elections, open meetings, parliamentary procedure, political reform requirements, including Political Reform Act, Fair Political Practices Act, Maddy Act, Ralph M. Brown Act, California Government Code, California Public Records Act and California Elections Code. Public notice laws, provisions and procedures.
Principles and practices of records management, including records retention laws. Functions, authority, responsibilities, and limitations of an elected City Council. Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques and procedures.
Record keeping principles and procedures.
Modern office procedures, methods, and equipment including computers. Computer applications such as word processing, spreadsheets, and statistical databases. Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, education, regulatory, and legislative organizations.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Principles of supervision, training, and performance evaluation. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
City and mandated safety rules, regulations, and protocols.
Ability to:
Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. Prepare and administer budgets; allocate limited resources in a cost effective manner. Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
CITY OF JURUPA VALLEY
CITY CLERK
Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Understand, interpret, explain and apply complex federal, state and local laws, rules and ordinances including but not limited to the Public Records Act, Ralph M. Brown Act, Fair Political Practices Commission regulations, California Government Code, and California Government Code.
Provide information and organize material in compliance with laws, regulations and policies. Coordinate municipal elections within legal guidelines. Direct the retention and destruction of official records according to applicable laws and regulations.
Prepare official minutes, resolutions, ordinances, clear and concise reports, correspondence, policies, procedures, and other written materials.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Establish and maintain a variety of filing, record keeping, and tracking systems. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgement within general policy, procedural and legal guidelines.
Work cooperatively with other departments, City officials, and outside agencies. Establish and maintain effective working relationships with those contracted in the course of work.
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Plan, organize, direct, and coordinate the work of supervisory, technical, and a dministrative personnel; delegate authority and responsibility.
Communicate effectively, orally and in writing with elected and appointed officials, City Manager, Directors, Commissions, attorneys, contractors, vendors and community groups; remain impartia l when dealing with sensitive political issues; maintain confidential information.
Analyze situations carefully, and adopt effective courses of action. Demonstrate an awareness and appreciation of the cultural diversity of the community. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Ensure adherence to safe work practices and procedures. Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
CITY OF JURUPA VALLEY
CITY CLERK
Experience:
A minimum of five (5) years of increasingly responsible and complex management and/or administrative experience as an Assistant City Clerk or Deputy City Clerk, of which at least two (2) years included supervisory experience.
Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a related field. Additional qualifying experience may substitute for the required education on a year-for-year basis.
Licenses and Certifications:
Possession of a State of California driver’s license and proof of insurance. Designation from the International Institute of Municipal Clerks as a Certified Municipal Clerk (CMC), or ability to obtain within one (1) year of employment. Possession of, or ability to obtain, a Notary Public Certificate.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private repres entatives in interpreting and enforcing departmental policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classi fication although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
CITY OF JURUPA VALLEY
CITY CLERK
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: City Clerk
TO: Deputy or Assistant City Manager
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
CITY MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under policy direction, plans, organizes, and provides administrative direction and oversight for all City functions and activities; coordinates and evaluates the work of the City in accordance with applicable laws, codes, and regulations and adopted policies and objectives of the City Council; provides policy guidance to management staff; encourages and facilitates provision of services to City residents and businesses; fosters cooperat ive working relationships with State and local intergovernmental and regulatory agencies and various public and private groups; directs the pursuit of appropriate avenues of economic and community development; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
The City Manager serves as the Chief Executive Officer of the City, accountable to the City Council and responsible for enforcement of all City codes, ordinances, and regulations, the conduct of all financial activities, and the efficient and economical performance of the City's operations.
SUPERVISION RECEIVED AND EXERCISED
Receives policy direction from the City Council. Exercises general direction and supervision to the entire City staff through subordinate levels of management and supervision.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Plans, organizes, and administers operations of the City either directly or through subordinate management and supervisory staff; coordinates and evaluates the work of the City in accordance with applicable laws, codes, and regulations and adopted policies and objectives of the City Council.
2. Directs and coordinates the development and implementation of goals, objectives, and programs for the City; develops administrative policies, procedures, and work standards to ensure that the goals and objectives are met and that programs provide mandat ed services in an effective, efficient, and economical manner.
CITY OF JURUPA VALLEY
CITY MANAGER
3. Oversees the preparation of the annual budget for the City; authorizes directly or through staff, budget transfers, expenditures, and purchases; provides information regarding the financial condition and needs to the City Council.
4. Ensures that the Council is kept informed of City functions, activities, and financial status, and of legal, social, and economic issues affecting City activities.
5. Monitors changes in laws, regulations, and technology that may affect City operations; implements policy and procedural changes as required.
6. Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of City services, projects, service delivery metho ds, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies and implements opportunities for improvement.
7. Provides leadership and supervision; selects, motivates, and directs assigned staff; ensures appropriate training is provided; evaluates and reviews work for acceptability and conformance with City standards; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns.
8. Continuously monitors and evaluates the efficiency and effectiveness of the City’s organizational structure, staffing patterns, service levels and administrative systems; and implements improvements.
9. Analyzes and establishes the City’s position on State and Federal legislation, which may affect the City; communicate s the City’s position to appropriate individuals and committees of the State and Federal government; and recommends legislation and policies required in the public interest.
10. Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required.
11. Advises the City Council on issues, programs, and financial status; prepares and recommends long- and short -term plans for City service provision, capital improvements, and funding; and directs the development of specific proposals for action regarding current and future City needs.
12. Represents the City and the Council in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
13. Investigates and responds to citizen inquiries, and resolves difficult and sensitive complaints; assigns department directors to handle and resolve citizen complaints and concerns in a timely manner.
14. Provides for contract services and franchise agreements; ensures proper performance of obligations to the City; enforces all City codes, ordinances, and regulations.
15. Directs the prepara tion of, and prepares , a variety of correspondence, staff reports, policies, procedures, and other written materials.
16. Ensures the maintenance of working and official City files.
17. Responds to the most complex, difficult, and sensitive public inquiries and complaints and ensures they are promptly and properly addressed.
18. Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
19. Performs other related duties as required.
CITY OF JURUPA VALLEY
CITY MANAGER
QUALIFICATIONS
Knowledge of:
• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
• Principles and practices of leadership.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of strategic plan development. • Principles and practices of budget administration.
• Principles, practices, and procedures of public administration in a municipal setting. • Functions, services, and funding sources of a municipal government. • Functions, authority and responsibilities of an elected City Council. • Public agency contract administration and City-wide administrative practices. • Technical, legal, financial, and public relations issues associated with the management of municipal services.
• Federal, State, and local laws, regulations, and codes relevant to assigned areas of responsibility.
• Current social, politic al, and economic trends affecting City government and service provision.
• Principles of supervision, training, and performance evaluation. • Methods and techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Develop and implement goals, objectives, practices, policies, procedures, work standards, and internal controls for the City.
• Plan, administer, coordinate, review, and evaluate the functions, activities, and staff of the City.
CITY OF JURUPA VALLEY
CITY MANAGER
• Work cooperatively with, provide staff support to, and implement the policies of the City Manager and City Council.
• Provide leadership and direction to all departments of the City. • Conduct effective negotiations and effectively represent the City in meeti ngs with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations, and the media. • Direct the preparation of and prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Oversee all City financial activities, including administering investments, the development and implementation of the City budget, and the control of all expenditures and purchases. • Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Independently organize work, set priorities, meet critical deadlines, and follow -up on assignments.
• Use tact, initiative, prudence, and independent judgment within gener al policy, procedural, and legal guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
A minimum of ten (10) years of increasingly responsible management or administrative experience in a public agency at the level of a department head or higher, with experience in multiple functions of municipal government.
T raining :
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Business or Public Administration, or a closely related field. A Master’s degree in Business or Public Administration or a related field is highly desirable.
CITY OF JURUPA VALLEY
CITY MANAGER
Licenses and Certifications:
Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing City-wide policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. V ision is required to read printed materials and a computer screen . Hearing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required . Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CITY OF JURUPA VALLEY
CITY MANAGER
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
CODE ENFORCEMENT OFFICER I
CODE ENFORCEMENT OFFICER II
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under direct to general supervision, performs a variety of field code enforcement activities; inspects residential, commercial and industrial properties, and transient businesses to determine compliance with applicable Federal, State and local codes, laws, regulations and ordinances relating to maintenance of properties and structures and business licensing; initiates enforcement action and issues citations and notices; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
Code Enforcement Officer I : This is the entry l evel and training class in the C ode Enforcement Officer series. Initially under close supervision, incumbents are responsible for performing routine field inspections of public and private property to ensure compliance with City municipal and building code provisions. Because this class is typically used as a training class, employees may have limited or no directly related work experience. An employee in this class is expected to read and interpret municipal codes and have a working knowledge building construction. T his class is distinguished from the Code Enforcement Officer II by the performance of the less complex inspections assigned to positions within the series.
The Code Enforcement Officer II : This is the full journey level class in the Code Enforcement Officer series. Incumbents within this class are distinguished from the Code Enforcement Officer I by the performance of the full range of code enforcement duties, and the more complex cases involving codes and regulations in a broad range of areas, including zoning, building, housi ng, vehicle abatement, health, and safety. The work requires independence and discretion in working with the public and in conducting field inspections, and involves proactive implementation of applicable codes and regulations. This class is distinguished from the next higher classification of Senior Code Enforcement Officer in that the latter has the responsibility for coordinating Code Enforcement inspections, providing lead direction and training, and handling the most complex and sensitive duties and functions. Employees at this level are fully aware of the operating procedures and policies of the work unit.
Flex Staffing: Positions in the Code Enforcement Officer Series are flexibly staffed and positions are normally filled by advancement within the series, upon fully performing the duties and responsibilities,
CITY OF JURUPA VALLEY
CODE ENFORCEMENT OFFICER I & II
demonstrating the knowledge, skills, and abilities, and meeting the requirements for the higher class, as determined by management.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision (Code Enforcement Officer I) or general supervision ( Code Enforcement Officer II) from the Code Enforcement Supervisor and/or higher level management. Receives lead direction from the Senior Code Enforcement Officer.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Performs the full array of inspections of residential, commercial, and industrial properties and transient businesses.
2. Determines existence and type of code violation; compiles, analyzes, and evaluates findings of investigations and inspections; researches property ownership.
3. Coordinates with property owners or their representatives and other regulatory agencies to take corrective action; performs follow-up inspections and investigation as required.
4. Ensures compliance with all applicable municipal codes and regulations; issues citations for noncompliance.
5. Prepares a variety of reports and correspondence, including notices of violations and follow -up letters; attends various meetings and training seminars; responds to emergency situations as required.
6. Issues stop work orders and refers them to the proper department if necessary.
7. Interprets, applies and explains applicable municipal codes, zoning ordinances, building codes, vehicle codes, state housing, health and safety codes and other related laws, codes and regulations to the public, departmental staff, and other agencies.
8. Advises property owners on the requirements for compliance.
9. Explains processes and procedures for obtaining compliance or appropriate permits, including re - inspection on applicable permits and notices until compliance is attained.
10. Maintains clear, concise and comprehensive records and reports related to enforcement activities.
11. Maintains daily log of contacts or inspections for code enforcement cases; enters and retrieves information from records systems.
12. Photographs violations.
13. Gathers evidence and prepares cases for court proceedings.
14. Produces photographs and records of violations for evidence.
15. Files criminal complaints in court, when necessary, with supervisor's approval.
16. Responds to questions and concerns from the public, departmental staff, and other agencies.
17. Provides information as appropriate and resolves service issues and complaints; cooperates with other agencies.
18. Establishes positive working relationships with representatives of community organizations, State/local agencies and associations, City management and staff, and the public.
CITY OF JURUPA VALLEY
CODE ENFORCEMENT OFFICER I & II
19. May represent the City in court regarding noncompliance if required.
20. May be exposed to confidential and privileged information during the course of duties, which should be maintained as such.
21. May assist in the development of work procedures.
22. Transports assigned vehicle for scheduled service and maintenance.
23. Orders supplies, and picks up supplies from vendors.
24. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Modern principles, practices, and methods used in a municipal code enforcement program. • Laws, ordinances, and codes regulating housing and building , b usiness license , fire, and health.
• Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility. • Methods and techniques of scheduling work assignments. • Methods and techniques used in enforcement and investigation. • Law enforcement procedures and administrative techniques. • Rules of evidence and court procedures.
• Basic principles of mathematics.
• Methods and techniques for record keeping and report preparation and writing. • Modern office pr actices, methods, and computer equipment and applications related to the work.
• Occupational hazards and standard safety practices.
• Recent and on-going developments, current literature, and sources of information related to residential, commercial and industrial code inspection. • City and mandated safety rules, regulations, and protocols. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Occupational hazards and standard safety practices.
• Recent and on-going developments, current literature, and sources of information related to residential, commercial and industrial code inspection. • Techniques for providing a high level of customer service. • City and mandated safety rules, regulations, and protocols.
Ability to:
• Perform entry/journey level code enforcement activities and identify detect deviations from codes and regulations.
CITY OF JURUPA VALLEY
CODE ENFORCEMENT OFFICER I & II
• Interpret, apply, explain, and ensure compliance with applicable codes, ordinances, Federal, State, and local laws, rules, regulations, policies, and procedures. • Inspect and analyze a variety of buildings and properties and identify code violations. • Appropriately apply codes and regulations to varying situations. • Keep up with constantly changing laws, codes, ordinances, and regulations. • Learn more complex principles, practices, techniques, and regulations pertaining to assigned duties.
• Facilitate appropriate corrective action from property owners regarding violations. • Effectively deal with angry and non-cooperative people. • Prepare clear and concise technical reports.
• Maintain complex records and files.
• Understand and follow oral and written instructions.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Make arithmetical computations rapidly and accurately. • Work independently and as part of a team.
• Make sound decisions within established guidelines.
• Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience – Code Enforcement Officer I:
A minimum of one (1 ) year of increasingly responsible experience in building construction and inspection, or compliance/enforcement related experience.
Experience – Code Enforcement Officer II:
A minimum of two (2) years of journey level experience in municipal government code enforcement, building, business licensing, construction or a related field.
Training – Both Levels:
High School graduation or satisfactory equivalent, supplemented by college level courses or trade school in building, construction, criminal justice, or a related field.
CITY OF JURUPA VALLEY
CODE ENFORCEMENT OFFICER I & II
Licenses and Certifications:
Code Enforcement Officer I:
• Possession of a State of California driver’s license and proof of insurance. • Possession of, or a bility to obtain a valid PC 832 Certification within one (1) year of employment.
• Possession of, or ability to obtain , a valid Statewide California Association of Code Enforcement Officials (CACEO) Certified Code Officer C ertification within one (1 ) year of employment.
• Possession of , or ability to obtain a valid Oleoresi n Capsicum Spray Certification within one (1) year of employment.
• Successful completion of Identification of Substandard Residences course by CACEO within one (1) year of employment.
Code Enforcement Officer II:
• Possession of a State of California driver’s license and proof of insurance. • Possession of a valid PC 832 Certification.
• Possession of a valid Statewide California Association of Code Enforcement Officials (CACEO) Certified Code Officer.
• Possession of a valid Oleoresin Capsicum Spray Certification. • Successful completion of Identification of Substandard Residences course by CACEO.
Special Requirements:
Incumbents in this class are subject to emergency callback and extended shifts.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees primarily work in the field and may be exposed to hot and cold temperatures, inclement weather conditions, loud noise levels, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. The nature of the work also requires the incumbent to climb ladders, work in heavy vehicle traffic conditions, and often work with constant interruptions. Employees frequently deal with irate members of the public in interpreting and enforcing departmental policies and procedures and City codes.
Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various locations in the field; vision to
CITY OF JURUPA VALLEY
CODE ENFORCEMENT OFFICER I & II
read printed materials and a computer screen and when making inspections; and hearing and speech to communicate in person, before groups, and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification regularly sit, stand, walk on level and slippery surfaces, reach, twis t, turn, kneel, bend stoop, squat, crouch, grasp, crawl, and make repetitive hand movement in the performance of daily activities. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing 50 pounds or more.
Mental Demands:
While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve complex problems; use math/mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions, and interact with City management, staff, developers, contractors, homeowners, members of the public, representatives of private agencies and others encountered in the course of work.
CAREER PROGRESSION
FROM: Code Enforcement Officer I
TO: Code Enforcement Officer II
TO: Senior Code Enforcement Officer
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Non-Exempt At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
CODE ENFORCEMENT SUPERVISOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general supervision, performs highly skilled specialty technical work in the enforcement of a wide variety of City land use, building and zoning ordinances, codes and regulations; supervises, schedules, assigns, directs, reviews and evaluates the work of assigned code enforcement staff; provides training and guidance to assigned staff; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERIST ICS
This is the supervisory level class within the Code Enforcement series. The Code Enforcement Supervisor oversees the work of assigned staff responsible for the enforcement of a wide variety of City land use, building and zoning ordinances, codes and regulation. The incumbent may also perform the more difficult and complex assignments that require more specialized knowledge of code enforcement practices and regulatory standards, and coordinates work with other City departments and governmental agencies to ensure the Division’s objectives are met. Duties and responsibilities are carried out with a high degree of independence within the framework of established policies, procedures and regulations.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Assistant Building Official and/or higher level management.
Exercises direct to general supervision over assigned inspection staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Participates in establishing operational plans and initiatives to meet division goals and objectives.
2. Implements division plans, work programs, processes, procedures and policies required to achieve overall division performance results.
3. Coordinates and integrates functions and responsibilities to achieve optimal efficiency and effectiveness.
4. Selects, trains, motivates, and evaluates assigned personnel, as assigned; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
CITY OF JURUPA VALLEY
CODE ENFORCEMENT SUPERVISOR
5. Provides leadership and works with staff to develop and maintain a high performance, customer service-oriented work environment that supports achieving the City’s mission, strategic goals and core values.
6. Coordinates, organizes, assigns and inspects the work of personnel engaged in the inspection and enforcement of a wide variety of City ordinances, codes and regulations pertaining to zoning, land use, signs, abandoned vehicles, street vendors, and related matters.
7. Personally conducts the more difficult and/or complex inspections and enforcement assignments; issues citations for code violations; prepares and files complaints and appears as the City's repre- sentative and witness in the prosecution of violations.
8. Participates in the development of policies and procedures associated with the processing of code compliance cases, such as documentation, notices of violations, administrative citations, case follow-up and other similar operations covered by the division.
9. Meets and confers with other divisions, departments, and agencies regarding code enforcement issues.
10. Provides technical assistance to staff in resolving difficult problems encountered.
11. Prepares and maintains a variety of reports and records pertaining to field work performed by code personnel.
12. Assists in the preparation and monitoring of the division’s annual budget.
13. Responds to questions and complaints from the public.
14. Ensures the City's safety program and go als are implemented and carried out in the Code Compliance/Enforcement Division.
15. Resolves and investigates problems and field enforcement issues.
16. Serves as a representative of the City for neighborhood watch and other groups.
17. Represents the City in court and at administrative hearings and testifies regarding code violations.
18. Assists at the public counter as required.
19. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Operations, services and activities of a municipal code enforcement program. • Relevant laws, ordinances, and codes regulating land use, zoning, and building. • Principles, practices and trends of land use, zoning and building code enforcement. • Municipal organization and functions pertaining to property maintenance, zoning, land use and related issues.
• Municipal code enforcement methods, techniques and practices, individual rights and preservation of evidence.
• Principles and practices of employee supervision; safe work methods and safety practices pertaining to the work.
• Principles and procedures of record keeping.
• Principles and practices of technical report preparation. • Modern office procedures, methods and equipment including computers and supporting word processing and spreadsheet applications.
CITY OF JURUPA VALLEY
CODE ENFORCEMENT SUPERVISOR
• Occupational hazards and standard safety practices.
• Advanced principles and techniques of code enforcement work. • Research methods and sources of information related to code enforcement. • Recent and on-going developments, current literature, and sources of information related to a municipal code enforcement program
• Principles and practices of effective supervision.
• Techniques for providing a high level of customer service. • City and mandated safety rules, regulations, and protocols.
Ability to:
• Understand, interpret and enforce state health and safety code and city municipal code pertaining to property maintenance, building, zoning and land use. • Oversee and perform complex code enforcement activities, and detect deviations from laws, ordinances and regulations.
• Apply technical knowledge and follow proper inspection techniques. • Assign, supervise, review, and evaluate assigned staff. • Prepare clear and concise technical reports.
• Maintain complex records and files.
• Interpret, explain, and enforce applicable land use, zoning and building codes and ordinances. • Understand and follow oral and written instructions.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Identify and implement effective courses of action to complete assigned work. • Coordinate work assignments with other divisions, departments and agencies. • Develop and implement goals, objectives, policies, procedures, work standards and internal controls.
• Work independently without supervision.
• Exercise independent judgment and initiative within established guidelines. • Make arithmetical computations rapidly and accurately. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience
A minimum of five (5) years of increasingly responsible journey level experience in the enforcement of building, zoning, land use, or related codes, preferably with at least one (1) year in a senior or lead capacity.
CITY OF JURUPA VALLEY
CODE ENFORCEMENT SUPERVISOR
Training
High School graduation or satisfactory equivalent, supplemented by college level courses or trade school in building, construction, criminal justice, or a related field.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance. • Possession of a valid PC 832 Certification.
• Possession of a valid Statewide California Association of Code Enforcement Officials (CACEO) Certified Code Officer.
• Possession of a valid Oleoresin Capsicum Spray Certification. • Successful completion of Identification of Substandard Residences course by CACEO. • Possession of, or ability to obtain the California Association of Code Enforcement Officers (CACEO) Advanced Level Certificate within six (6) months of appointment to the position.
• Possession of, or ability to obtain the California Association of Code Enforcement Officers (CACEO) Supervisory Module within one (1) year of appointment to the position.
Special Requirements:
Incumbents in this class are subject to emergency callback and extended shifts.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees primarily work in the field and may be exposed to hot and cold temperatures, inclement weather conditions, loud noise levels, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. The nature of the work also requires the incumbent to cli mb ladders, work in heavy vehicle traffic conditions, and often work with constant interruptions. Employees frequently deal with irate members of the public in interpreting and enforcing departmental policies and procedures and City codes.
Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various locations in the field; vision to read printed materials and a computer screen and when making inspections; and hearing and speech to communicate in person, before groups, and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification regularly sit, stand, walk on level and slippery surfaces, reach, twist, turn, kneel, bend stoop, squat, crouch, grasp, crawl, and make repetitive hand movement in the performance of daily activities. Employees must pos sess the ability to lift, carry,
CITY OF JURUPA VALLEY
CODE ENFORCEMENT SUPERVISOR
push, and pull materials and objects weighing 50 pounds or more.
Mental Demands:
While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve complex problems; use math/mathematical reasoning; pe rform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions, and interact with City management, staff, developers, contractors, homeowners, members of the public, representatives of private agencies and others encountered in the course of work.
CAREER PROGRESSION
FROM: Code Enforcement Supervisor
TO: Building and Safety Manager
Approved by Name: City Council Title: N/A
Effective/Revision Date: 5/4/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
CONTRACTS AND PURCHASING
ANALYST
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general supervision, performs a full range of complex procurement activities including purchasing and expediting materials, supplies, equipment and services; provides technical support, information, and assistance to City departments regarding purchasing specifications and contract requirements; performs varied and complex analytical support related to contract negotiation and administration, bid and/or proposal development and administration; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
This is a single incumbent, advanced -level classification responsible for performing the most complex work assigned to positions within the Contracts/Purchasing series. Th is class is distinguished from the Contracts and Purchasing Technician by the responsibility for handling the more complex purchasing assignments requiring professional knowledge of purchasing policies, practices, methods, and resources .
Further, the Contracts and Purchasing Analyst is expected to perform duties using considerable discretion and independent judgment, and rely on experience to perform routine to complex purchasing, expediting, contract administration, and support duties. Assignments are given with general guidelines, and the incumbent is responsible for establishing objectives , timelines and methods to deliver services. The Contracts and Purchasing Analyst is further distinguished from the Contracts and Purchasing Manager in that the later has over -all managerial responsibility for the function, and in developing City-wide policies, procedures, goals, and objectives.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Director of Finance. M ay provide lead and functional direction over Contracts and Purchasing Technicians.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Procures supplies, materials, services, and equipment for the operation of the City, ensuring that all procurement policies comply with established purchasing procedures.
CITY OF JURUPA VALLEY
CONTRACTS AND PURCHASING ANALYST
2. Coordinates and participates in the development of contract and purchasing administration including procurement bids, evaluation of proposals, negotiation and administration of contract terms and conditions.
3. Places orders with vendors; expedites purchase orders, follows up on exceptions, issues, and problems, works with departments to maintain compliance.
4. Monitors and tracks each department’s purchasing information, including completed purchase orders, open contracts, bid lists, capital items, vendor quotes, and vendor evaluations.
5. Identifies, responds to, and resolves issues, concerns, r equests, and inquiries from other City staff and the public.
6. Prepares and administers a variety of contracts, professional service agreements, master service agreements, and related documents; works with departments and legal counsel to ensure documents ar e consistent with the City’s specifications, intent, and interests; drafts contract amendments, resolutions, and agenda reports.
7. Represents the City and departments by acting as a liaison between the department and contractors/service providers to ensure t hat contracts and grants satisfy legal and liability considerations.
8. Prepares bid specifications in collaboration with requesting department; administers formal and informal bidding practices; prepares product and service specifications; participates in pu blic bid openings; evaluates bids against specifications and negotiates agreements; recommends award of contracts or purchases in accordance with City code, laws, and established policy.
9. Assists in formulating and revising departmental policy and procedure on procurement and contracting; ensures compliance with appropriate Federal, State, and local Ordinance regulations.
10. Ensures fiscal compliance of all contracts and grants; conducts accounts payable research and follow-up with vendors billing and payment a nomalies in resolving issues; assigs with reconciliation of City credit card purchases; coordinates travel and conference credit card authorizations.
11. Monitors City Vehicle Fleet reservations and key check-out.
12. Reviews and monitors all service, contracts, and Purchasing Order Requisitions to ensure expenditures are in compliance with regulations, approved funding sources, purchasing techniques, and authorizations; makes recommendations to management accordingly.
13. Coordinates all initial and follow -up c ontract site visits; advises contractors of appropriate compliance in regards to contracts and grants; ensures that contractors maintain current valid business registrations/licenses and sufficient insurance coverage.
14. Monitors the development of, and provi des guidance to the Departments for, Requests for Proposals (RFP's) for new programs or services; assists with writing grant, proposals, application narrative; prepares statistical and special reports.
15. Sources potential vendors and customers, and evaluate s quality and effectiveness of existing vendor and customer networks; performs product research testing and evaluation for specifications, quality standards, and suitability for City uses.
16. Conducts system enhancement and new application implementation for better efficiency and business practices.
17. Provides customer -responsive, cost -effective, and high- quality purchasing services for internal and external customers, consistent with applicable legal requirements.
CITY OF JURUPA VALLEY
CONTRACTS AND PURCHASING ANALYST
18. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Principles, practices, and procedures related to public agency procurement of goods and services.
• Contract administration, preparation and negotiation techniques; proper contract format; legal language used in contracts.
• Policies, procedures, and governmental regulations regarding contracted services and competitive bidding process.
• Product life cycles, milestones, and compliance regulations. • Methods and techniques utilized in analyzing the quality of equipment, materials, services, and supplies.
• Budget and accounting procedures and practices, and business math. • Applicable Federal, State, and local laws, regulatory codes, ordinances, and proce dures relevant to municipal codes and purchasing regulations. • Structure, functions, and services of municipal government. • Principles of business and public administration, accounting and budgetary controls. • Basic analysis and research techniques.
• Record keeping principles and practices.
• Principles and practices of work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations, and the public.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Coordinate and perform a wide variety of procurement functions in obtaining goods and services including bidding and contracting activities.
• Acquire knowledge of City ordinances, policies, systems, and procedures governing procurement and contracting.
• Apply accounting principles to the reconciliation of accounts. • Monitor City budget parameters for purchasing activities and in compliance with policies and procedures.
• Make accurate arithmetic, financial, and statistical computations.
CITY OF JURUPA VALLEY
CONTRACTS AND PURCHASING ANALYST
• Evaluate costs for services and supplies and initiate actions to provide cost effective methods and procedures.
• Prepare a variety of highly specialized reports in accordance with predetermined requirements.
• Analyze data and draw sound conclusions.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Establish and maintain a variety of filing, record-keeping, and tracking systems. • Understand and carry out a variety of complex instructions in a responsible and independent manner.
• Work independently in absence of supervision.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Compose correspondence and reports independently or from brief instructions. • Research, analyze, and summarize data, and prepare accurate and logical written reports. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
A minimum of five (5) years of increasingly responsible a dministrative experience in procurement of goods and services including negotiation of contracts and proposals, and conducting competitive bids, including one (1) year of customer service experience working with internal and/or external customers.
Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a related field. Additional qualifying experience may substitute for the required education on a year-for-year basis.
CITY OF JURUPA VALLEY
CONTRACTS AND PURCHASING ANALYST
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. V ision is required to read printed materials and a computer screen . H earing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and m ultiple concurrent tasks; and interacts with City management, staff, contractors, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Contracts and Purchasing Analyst
TO: Contracts and Purchasing Manager
CITY OF JURUPA VALLEY
CONTRACTS AND PURCHASING ANALYST
Approved by Name: City Council Title: N/A
Effective/Revision Date: 5/3/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
CUSTODIAN
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under direct to general supervision, performs the full range of unskilled and skilled custodial duties related to the care, maintenance, sanitization, and cleaning of assigned buildings and facilities; participates in other assigned manual labor tasks; sets up and takes down tables and chairs for City functions; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
This is the entry/journey level class in the Facilities Maintenance series. This class is distinguished from the Maintenance Worker series by the performance of routine custodial and janitorial duties. Incumbents at this level work under close supervision as they gain experience and demonstrate ability to perform the full range of duties with minimal supervision. This class is distinguished from the Facilities Maintenance Specialist in that the latter performs advanced, skilled and specialized work related to facilities maintenance involving a variety of trades.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision from the Public Works Maintenance Supervisor . May also receive lead direction from the Maintenance Worker III or Facilities Maintenance Specialist.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Performs a variety of routine custodial and janitorial duties at City buildings and facilities.
2. Empties all trash and recycling receptacles and returns them to their original locations ; changes liners as necessary.
3. Cleans and disinfects all breakrooms, including countertops sinks, tables, and chairs.
4. Dusts and disinfects all work surfaces, drawers, and cabinets in offices , cubicles, conference rooms, and public counter lobby areas.
5. Sweeps, mops, and cleans all vinyl, and tile with proper sanitizer.
6. Vacuums and removes all visible debris located on any carpet.
7. Dust and polish all wood surfaces and conference tables; organizes chairs properly.
8. Cleans and disinfects all drinking fountains.
CITY OF JURUPA VALLEY
CUSTODIAN
9. Wipes all smidges on reception area windows, counters, chairs, glass, doorways, and all interior windows.
10. Cleans all hand sanitizers within the building and refills, as needed.
11. Cleans and sanitizes rest room facilities and fixtures including sinks , urinals and toilets; unclogs toilets; replenishes supplies in rest rooms; maintains rest room servicing logs up to date.
12. Maintain inventories of supplies, and orders supplies.
13. Reports the need for maintenance and repairs to assigned supervisor.
14. Cleans, disinfects, empties out any food left over a period of time inside all refrigerators.
15. Removes all cob webs from all corner floors and ceilings.
16. Maintains areas around buildings; sweeps walkways, and/or other debris near City buildings and facilities.
17. Utilizes City vehicles for transportation to and from various City buildings and facilities.
18. Stocks and puts away supplies.
19. Assists at community events with set-up, break-down, and clean-up duties.
20. Participates in weekly staff trainings.
21. May assist in the development of work procedures.
22. Transports pool vehicles for scheduled service and maintenance including re -fueling and car wash.
23. Maintains inventory and orders janitorial supplies.
24. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Techniques, tools, and materials used in the performance of janitorial and custodial duties. • Standard cleaning and sanitation methods and procedures. • Operation and maintenance of a wide variety of tools and supplies common to janitorial work including floor buffers, steam cleaners, carpet cleaners, washers, vacuum, mops, broom, dusting equipment, ladders, sanitizers, and cleaning solutions. • Applicable Federal, State, and local laws, codes, and regulations. • Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and applications related to the area of work.
• Occupational hazards and standard safety practices.
• City and mandated safety rules, regulations, and protocols. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
• Safely and effectively perform routine janitorial and custodial work for City buildings and facilities.
• Use a variety of equipment and tools properly and safely.
CITY OF JURUPA VALLEY
CUSTODIAN
• Understand and follow oral and written instructions.
• Maintain accurate logs and records of work performed. • Maintain inventories of, and place orders to replenish, supplies. • Establish and maintain effective working relationships with those contacted in the course of work.
• Work independently, and complete daily activities according to the work schedule. • Make sound decisions within established guidelines.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
No prior work experience required. Experience in performing janitorial and custodial work is highly desirable.
Training:
High School graduation or satisfactory equivalent.
Licenses and Certifications:
Possession of, or ability to obtain, a valid California Driver's License.
Special Requirements:
Incumbents in this class are subject to emergency callback and extended shifts.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees primarily work in an indoor office environment performing janitorial and custodial duties. Employees may also perform janitorial and custodial duties outside buildings and facilities.
Employees may be exposed to hot and cold temperatures, inclement weather conditions, loud noise levels, vibration, unpleasant odors, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes.
Physical Demands:
Must possess mobility to work in a both indoor and outdoor settings performing janitorial and custodian work, and in order to operate a motor vehicle to visit various locations ; vision to clean,
CITY OF JURUPA VALLEY
CUSTODIAN
sweep, mop, vacuum, and disinfect public and desk areas; smell in order to remove bad odors; hearing and speech to communicate in person ; f inger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to perform manual cleaning and sanitation procedures. Positions in this classification perform repetitive motion for long periods of time and must regularly stand, walk, bend, reach, twist, turn, kneel, stoop, squat, crouch, grasp, crawl in the performance of daily activities. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
Mental Demands:
While performing the duties of this class, the incumbent is regularly required to utilize oral communication skills; analyze and solve routine problems; perform repetitive detailed work; work with interruptions; and interact with City management, staff, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Custodian
TO: Maintenance Worker I
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Non-Exempt At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
DEPUTY CITY CLERK I
DEPUTY CITY CLERK II
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under direct to general supervision, performs a variety of administrative and support tasks in the City Clerk’s Office; provides information and assistance to the public regarding department activities; assists in the conduct of municipal elections and in records management; may be assigned to perform the duties of the City Clerk in the City Clerk’s absence; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
Deputy City Clerk I: This is the entry l evel and training class in the Deputy City Clerk series. Initially under close supervision, incumbents are responsible for learning to perform routine office duties associated with the City Clerk’s Office functions. Because this class is typically used as a training class, employees may have limited or no directly related work experience. This class is distinguished from the Deputy City Clerk II by the performance of the less complex duties of moderate difficulty.
Deputy City Clerk II: This is the full journey level class in the Deputy City Clerk series. Incumbents within this class are distinguished from the Deputy City Clerk I by the perform ance of the full range of duties associated with the administration and daily operations of the City Clerks’ Office functions and activities.
This classification performs a variety of administrative duties, including assisting in the development of City Council agendas, administration of filings, records management, assisting with municipal elections, and coordinating with other City departments. The nature, scope , and diversity of responsibilities at the journey level require a broader understanding of City functions and the capability of relieving the City Clerk of day -to-day office administrative and coordinative duties, as well as fulfilling some of the duties of the City Clerk in the latter’s absence.
Flex Staffing: Positions in the Deputy City Clerk Series are flexibly staffed and positions are normally filled by advancement within the series, upon fully performing the duties and responsibilities, demonstrating the knowledge, skills, and abilities, and meeting the requirements for the higher class, as determined by management.
SUPERVISION RECEIVED AND EXERCISED
CITY OF JURUPA VALLEY
DEPUTY CITY CLERK I & II
Receives direct supervision (Deputy City Clerk I) or general supervision ( Deputy City Clerk II) from the City Clerk. Deputy City Clerk II may provide lead and functional direction over Deputy City Clerk I’s.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Performs a wide variety of complex, responsible, and confidential duties for the publication, filing, indexing, and safeguarding of City Council proceedings.
2. Coordinates and ensures requests to inspect public records are responded to in a timely manner; identifies sources of information and communicates with staff at all levels to facilitate appropriate responses within statutory deadlines.
3. Researches and writes letters, memoranda, and administrative reports.
4. Assists in the preparation, development, distribution, filing, and archiving of official City documents.
5. Assists the City Clerk in the management and administration of the City's Records Management Program.
6. Takes notes of meetings; transcribes notes or taped proceedings; and prepares minutes of meetings and other proceedings.
7. Prepares, posts, and distributes notices of public meetings and hearings; and prepares and distributes other notices in accordance with Municipal, State, and Federal requirements.
8. Ensures the provision of official notification of public hearings, including legal notices in accordance with Municipal, State, and Federal laws.
9. Receives and records documents submitted in response to public bids.
10. Processes petitions for referendums and initiatives.
11. Maintains and updates logs for co ntracts, deeds, claims, recorded document s, and Council meeting actions.
12. Receives and processes claims for damages, summons , and complaints agains t the City; and accepts service on behalf of the City in court actions.
13. Administers oath for Commissions and Committees candidates when needed.
14. Assumes the duties and responsibilities of the City Clerk as assigned.
15. Establishes, maintains and fosters positive and harmonious working relationships with City staff and all those contacted in the course of work.
16. Performs notary services as required.
17. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Principles, practices, and procedures related to public agency record keeping and the City Clerk function.
• Legal requirements related to City Council agendas, meeting proceedings, and related record keeping and maintenance.
• Planning and administering municipal elections.
CITY OF JURUPA VALLEY
DEPUTY CITY CLERK I & II
• Political Reform Act reporting requirements.
• Procedures and requirements for developing, maintaining, and archiving municipal records. • Automated and manual records management principles and practices, including legal requirements for recording, retention, storage, and disclosure. • Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility, including Public Records Act, the Freedom of Information Act, and the Brown Act, FPPC procedures and regulations, and election laws and procedures.
• A variety of public documents including contracts and ordinances. • Municipal elections processes and procedures.
• Principles and practices of work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Business letter writing and the standard format for reports and correspondence. • Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Assist in performing a wide variety of routine to complex administrative and clerical functions of the City Clerk's Office.
• Take, transcribe and prepare accurate minutes of multi-participant meetings. • Assist in the coordination of the processing and storage of documentation and other related materials for City Council meetings including, but not limited to, agendas, agenda materials, minutes, ordinances, resolution, and other official documents. • Use tact and discretion in dealing with sensitive situations, co-workers and the public. • Interpret, apply, explain and reach sound decisions in accordance with laws, regulations, policies and procedures.
• Assist the public, City officials, City staff, and other in researching or obtaining answers to questions regarding City business.
• Communicate clearly and effectively orally and in writing. • Understand and implement oral and written instructions. • Work independently in absence of supervision.
• Maintain routine to complex files and records.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Compose correspondence and reports independently or from brief instructions. • Research, analyze, and summarize data, and prepare accurate and logical written reports.
CITY OF JURUPA VALLEY
DEPUTY CITY CLERK I & II
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Attend night and/or weekend meetings, events or activities outside normal business hours. • Travel to various sites and operate a motor vehicle safely. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience – Deputy City Clerk I:
A minimum of one (1 ) year of responsible administrative office work, preferably within municipal government.
Experience – Deputy City Clerk II:
A minimum of three ( 3) years of increasingly responsible a dministrative experience in a municipal City Clerk’s office, or in providing administrative support to a council, bo ard, commission, or other body that involved office and records management, developing agendas, and taking and transcribing minutes.
Training – Both Levels:
Equivalent to an Associate’s degree from an accredited college or university with major course work in public administration, business administration, or a related field. Additional qualifying experience may substitute for the required education on a year-for-year basis.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance. • Designation from the International Institute of Municipal Clerks as a Certified Municipal Clerk (CMC) is highly desirable.
• Possession of, or ability to obtain, a Notary Public Certificate.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and
CITY OF JURUPA VALLEY
DEPUTY CITY CLERK I & II
weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. V ision is required to read printed materials and a computer screen . H earing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning ; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management , staff, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Deputy City Clerk I
TO: Deputy City Clerk II
TO: Assistant City Clerk
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Non-Exempt At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley
CITY OF JURUPA VALLEY
DEPUTY CITY CLERK I & II
Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
DEPUTY CITY MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under administrative and policy direction, provides high level and complex administrative support to the City Manager, Assistant City Manager, and City Council ; performs research, planning, analysis, and coordination necessary to administer and develop various complex or highly critical City programs, projects and functions ; administers the City’s Community Development Block Grants (CDBG), homelessness, and p ublic service g rants; manages the effective use of program resources to improve program productivity and effectiveness; conducts specific and comprehensive studies and analysis of a wide range of municipal policies, programs, organizational structures, procedures, events and services ; develops and reviews City Council staff reports; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
The Deputy City Manager class is a member of the Executiv e Team and responsible for planning, organizing, and managing special projects and programs for the City Manager’s Office. The incumbent is responsible for performing diverse, specialized and complex work involving significant accountability and decision-making responsibilities, which include policy development, the establishment of goals and objectives, program administration, and budget development and oversight. The incumbent serves as a professional level resource for organizational, managerial, and operational analyses and studies.
Performance of the work requires the use of considerable technical knowledge, independence, initiative and d iscretion. The Deputy City Manager class collaborates and coordinates programs, functions, and activities across department lines in order to achieve goals and objectives. This classification is distinguished from the Assistant City Manager in that the later serves as the second in command under the City Manager and may exercise supervision over department heads. The Deputy City Manager class is further distinguished from the Principal Management Analyst by the size and complexity of the programs managed, and the impact of the programs on the City and/or the region financially or politically, and the management of multiple programs.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager and/or Assistant City Manager. May exercise direct and/or general supervision over assigned staff.
CITY OF JURUPA VALLEY
DEPUTY CITY MANAGER
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Provides support to the City Manager, Assistant City Manager, and City Council in the development of new innovative programs and revising existing programs to achieve optimal organizational efficiency; participates in the development and implementation of goals, objectives, and priorities for assigned functions and programs; recommends and implements resulting policies and procedures.
2. Participates as a member of the City’s Executive Management Team and engages in decision-making involving policy options, programs, and use of City resources.
3. Plans, manages, and oversees the overall operations of assigned programs; initiates , designs, implements, and manages program elements; m onitors and evaluates program performance and ensures that activities conform with federal, state, and local laws and regulations.
4. Manages and oversees the Community Development Block Grant (CDBG) program and serves as staff to the Community Development Advisory Committee (CDAC) including preparation of agendas, minutes, staff reports, and presentations; conducts workshops and public meetings; manages consultants; and implements CDAC recommendations.
5. Conducts complex and sensitive administrative, operational, and management analyses, studies, and research projects including those invo lving City -wide issues, programs, policies, and procedures; selects, adapts, and applies appropriate research and statistical techniques; gathers and analyzes data and information from various sources on a variety of specialized topics.
6. Analyzes contracts, reports, bids, and similar items; conducts high profile community studies, regional programs, organizational and departmental assessments, and surveys; develops and presents recommendations for the City Manager’s Office on a wide variety of subjects.
7. Participates in coordinating the agenda for City Council meetings; review s staff reports for completeness and accuracy, and coordinates with department heads relative to report content and presentations.
8. Prepares and delivers presentations to the City Council related to assigned special projects and programs.
9. Represents the City in administrative matters, and public relations with the community, professional organizations, advisory committees, and local, state, and federal agencies.
10. Organizes and leads projects on behalf of the City Manager’s Office; drafts and presents reports and recommendations; coordinates communications requiring interaction with City departments.
11. Develops, coordinates, and manages multiple contracts and projects; solicits and negotiates consultant services.
12. In the absence of the City Manager and Assistant City Manager, may be assigned to assume direct line authority over the departments and activities of the City and attend City Council meetings.
13. Participates in the development and administration of the department budget; submits budget recommendations; and monitors expenditures.
14. Participates in the development and administration of City grants; prepares reports, and monitors expenditures.
15. Serves as staff to a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence.
CITY OF JURUPA VALLEY
DEPUTY CITY MANAGER
16. Investigates and follows up on specific requests and complaints from City officials and staff, outside agencies, and citizens pertaining to various City services, programs, and activities.
17. Selects, trains, motivates, and evaluates assigned personnel, as assigned; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
18. Attends various conference, trade shows, and other community events in promoting the City; attends and participates in professional group meetings; and stays current on new trends and innovations.
19. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Administrative principles and practices, including goal setting, program development, implementation, management, and evaluation.
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs. • Principles and practices of leadership.
• Principles and techniques for working with diverse groups of stakeholders both internally and externally.
• Principles and practices of f ostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of budget development and administration. • Principles and practices of grants administration.
• Principles, practices, and procedures of public administration in a municipal setting. • Functions, services, and funding sources of a municipal government. • Functions, authority and responsibilities of an elected City Council. • Public agency contract administration and City-wide administrative practices. • Technical, legal, financial, and public relations issues associated with the management of municipal services.
• Federal, State, and local laws, regulations, and codes relevant to assigned areas of responsibility.
• Methods and techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distributio n; research and reporting methods, techniques, and procedures.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned program.
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
CITY OF JURUPA VALLEY
DEPUTY CITY MANAGER
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Principles of supervision, training, and performance evaluation. • The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Develop and implement goals, objectives, practices, policies, procedures, and work standards for assigned special projects and programs.
• Work cooperatively with, provide staff support to, and implement the policies of the City Manager and City Council.
• Provide administrative, management, and professional leadership. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Evaluate and develop improvements in operations, procedures, policies, or methods. • Manage and monitor complex programs ensuring compliance with program objectives and budgets.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Analyze, interpret, summarize, and present technical information and data in an effective manner.
• Conduct complex research projects, evaluate alternatives, make sound recommendations and prepare effective technical staff reports.
• Effectively represent the program and the C ity in meetings with governmental agencies, community groups, and various businesses, professional and regulatory organizations, and in meetings with individuals.
• Independently organize work, set priorities, meet critical deadlines, and follow -up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Effectively administer grants, special programs, and projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of programs and administrative activities.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing.
CITY OF JURUPA VALLEY
DEPUTY CITY MANAGER
• Establish, maintain, and foster posi tive and effective working relationships with those contacted in the course of work.
• Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
A minimum of eight ( 8) years of increasingly responsible management or administrative experience in a public agency at the level of a division manager or higher, preferably with experience in multiple functions of municipal government.
Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Business or Public Administration, or a closely related field. A Master’s degree in Business or Public Administration or a related field is highly desirable.
Licenses and Certifications:
Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person , before groups, and over the telephone . T ouch is required in order to handle documents, and use a computer . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office
CITY OF JURUPA VALLEY
DEPUTY CITY MANAGER
equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required . Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Deputy City Manager
TO: Assistant City Manager
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
DEPUTY DIRECTOR OF COMMUNITY
DEVELOPMENT
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general direction, assists in planning , managing, and administering the daily activities of the Community Development Department including Administration, Housing, Planning , Building and Safety, and Code Compliance; manages the work of assigned staff and/or consultants; performs complex planning work and prepare s advanced planning studies and reports ; and perform s related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
This single position class is responsible for managing and integrating the functions, programs and activities for Administration, Housing, Planning, Building and Safety, and Code Compliance within the Community Development D epartment. The incumbent performs the most complex assignments, including the preparation, review, and project evaluation of current , advanced and environmental planning projects including general plan and zoning code maintenance and enforcement, review of proposed developments and processing of permits, while providing on-going and day-to-day management of assigned staff. The Deputy Director of Community Development is distinguished from the Director of Community Development in that the latter class has overall responsibility for all functions of the Community Development Department and for developing, implementing, and interpreting public policy. The incumbent may serve as the Director of Community Development in the absence of the Director of Community Development, as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Community Development. Exercises direct to general supervision over professional, para-professional, technical, and clerical staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for the Community Development Department; recommends, within departmental policy, appropriate services and staffing levels; recommend s and administer s policies and
CITY OF JURUPA VALLEY
DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT
procedures including establishing and maintaining custo mer service orientated programs; and provides support to the City’s internal economic development team.
2. Coordinates and participates in the development and administration of the department’s annual budget; assist s the Director with forecast of additional funds needed for staffing, equipment, materials, and supplies; monitors and approve s expenditures; recommend s and implement s adjustments as necessary.
3. Monitors and administers various community development and housing related grants.
4. Conducts the most complex assignments, including the preparation, review, and project evaluation of current, advanced and environmental planning projects including general plan and zoning code maintenance and enforcement, review of proposed developments and processing of permits, and update of department fees; participates in development agreement negotiations.
5. Represents the department to other City departments, elected officials, and outside agencies; explains and interpret s departmental programs, policies, and activities; negotiate and resolve s significant and controversial issues.
6. Attends and make presentations at City Council and Planning Commission meetings; attend s and participates in professional business and community group meetings; stays abreast of new trends and innovations in the field of community development and other types of public services as they relate to the area of assignment.
7. Oversees and monitors contract services and consultants.
8. Selects, train s, motivates, and manage s department personnel as well as consulting staff; evaluates and review work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; work s with employees to correct deficiencies; implement s discipline and termination procedures; and respond s to staff questions and concerns.
9. Monitors federal and state legislation that applies to the area of community development; and ensures planning activities are conducted in a ccordance with federal and state law, ordinances, rules and regulations including the California Environmental Quality Act.
10. Assists the Director with the evaluation of the efficiency and effectiveness of service delivery methods and procedures; assess es and monitors the distribution of work, support systems, and internal reporting relationship; identifies opportunities for improvement; directs the implementation of new processes.
11. Attends inter-departmental Development Review Team meetings.
12. Coordinates and i mplements amendments to the General Plan and policies and procedures; develops and presents recommendations on a variety of permits, maps, ordinances, zone changes and applications.
13. Develops and maintains close working relationships with diverse agencies, including the Sheriff’s Department, Jurupa Community Services District, Jurupa Area Recreation and Park District, and various City departments.
14. Prepares, reviews, and presents staff reports and quarterly community development updates, and reports on specia l projects as assigned by the Director for City Council and the Planning Commission meetings; and oversee s updates made to the department’s web page on the City’s website.
CITY OF JURUPA VALLEY
DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT
15. Serves as the liaison for City departments, divisions, elected officials, outside ag encies, organizations and the public, in the best interests of the City.
16. Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
17. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff. • Public agency budgetary, contract administration, administrative practices, and general principles of risk management related to the functions of the assigned area. • Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
• Principles, methods, and practices of economic development. • Working knowledge of community agencies and resources in order to effectively assist interested individuals in locating or relocating in the City. • Federal, State and local ordinance, policies, and procedures related to economic development planning, zoning, and building.
• Community characteristics including planning, zoning, schools, budgets, recreational fa cilities and civic attractions.
• Urban land economics.
• Theories, principles, and contents of General Plan, land use, zoning, subdivision, housing, and urban planning regulations, natural resources protection, and environmental laws. • Principles and practices of plan checking and plan review processes. • Method and practice of code enforcement including permit compliance programs and legal aspects of code administration.
• Principles and practices of employee supervision, including work planning assignments, review and evaluation and the training of staff in work procedures. • Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques and procedures.
• Public purchasing and contracting principles and practices, including competitive bidding procedures.
• Consensus building among large groups of diverse interests. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. • Recent and on-going developments, current literature, and sources of information related to the operations of the department.
• Record keeping principles and procedures.
CITY OF JURUPA VALLEY
DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT
• Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, education, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. • Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.
• Provide administrative and professional leadership and direction for th e department and the City.
• Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Plan, organize, direct, and coordinate the work of supervisory, professional, and technical personnel.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Effectively administer special projects with contractual agreements and ensure compliance with stipulations.
• Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Establish and maintain a variety of filing, record keeping, and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Manage and monitor complex projects, on-time, and within budget. • Analyze, interpret, summarize, and present technical information and data in an effective manner.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Demonstrate an awareness and appreciation of the cultural diversity of the community.
CITY OF JURUPA VALLEY
DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
A minimum of eight (8) years of broad and increasingly responsible professional experience in community development, urban planning, and project administration, of which at least three (3) years of experience included work at a supervisory or managerial level.
Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Community Development, Urban Planning, Political science, Public Administration or a closely related field. A Master’s degree in a related field is preferred.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing City-wide policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in p erson, before groups, and over the telephone . Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access,
CITY OF JURUPA VALLEY
DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT
enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, developers, contractors, hom eowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Deputy Director of Community Development
TO: Director of Community Development
Approved by Name: City Council Title: N/A
Effective/Revision Date: 5/4/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
DEPUTY DIRECTOR OF PUBLIC WORKS/
ASSISTANT CITY ENGINEER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general direction, plans, organizes, manages, and provides administrative direction and oversight for the Engineering Division within the Pu blic Works Department; super vises the work of assigned staff and/or consultants including City -wide public infrastructure, capital improvement programs and private land development, designs, project inspections, permitting, construction and contract management; directs and coordinates the daily engineering and inspection activities; performs complex civil engineering functions and prepare s advanced studies and reports; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
This single position class is responsible for managing and integrating the functions, programs and activities for the Engineering Division of the Public Works Department. The incumbent may perform complex engineering activities while providing on-going and day-to-day management of the division. The Deputy Public Works Director/Assistant City Engineer is distinguished from the Director of Public Works/City Engineer in that the latter class has overall responsibility for all functions of the Public Works Department and for developing, implementing, and interpreting public policy. The incumbent may serve as the City Engineer in absence of the Director of Public Works/City Engineer, as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Public Works/City Engineer. Exercises direct to general supervision over professional, para-professional, technical, and clerical staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for the Engineering Division of the Public Works Department; recommends, within departmental policy, appropriate services and staffing levels; recommend s and administer s policies and procedures including establishing and maintaining customer service orientated programs.
CITY OF JURUPA VALLEY
DEPUTY DIRECTOR OF PUBLIC WORKS/ASSISTANT CITY ENGINEER
2. Prepares, manages, and coordinate s the development of the assigned project budgets including forecast of necessary funds for staffing, CIP projects, materials and supplies; presents, justifies , and recommend s programs, operations, and activities; monitors and approve s expenditures; monitors payment for work completed, and tracks change orders.
3. Supervises, direct s, organize s, and coordinate s the work activities of staff who are performing capital project management, environmental services, land development services, or traffic systems project management; assigns work activities, projects and programs; monitors work flow; reviews and evaluates work p roducts, methods and procedures; assists in the establishment of performance goals for staff; assume s responsibility for motivating and evaluating assigned personnel.
4. Provides necessary training; initiate s disciplinary procedures as appropriate; lead s project managers to ensure timeliness and quality of project completion.
5. Performs complex civil and/or traffic engineering activities including the review and development of subdivision proposals, final maps, street improvement plans, storm drain plans, signal plans and grading plans; oversees acquisitions and disposition of public property for the purposes of right- of-way or CIP projects; and review and acceptance of City traffic studies related to problem intersections and segments of roadways.
6. Directs the selection, procurement and administration of Consultant/Contractor contracts in accordance with policy and procedures as needed.
7. Reviews controversial encroachment permits and other engineering and design documents.
8. Recommends action to a nnex properties into the C ity-wide maintenance Community Facilities District (CFD); perform various audits of joint CDF’s with school districts, construction CFD’s and projects with other special city programs.
9. Prepares, reviews, and present s staff reports, various management and inf ormational updates, and reports on special projects to the City Council including various boards, commissions and committees as assigned by the Director of Public Works/City Engineer.
10. Meets and confer s with contractors, engineers, developers, architects, a variety of outside agencies and general public in acquiring information and coordinating engineering matters; provides information regarding City development requirements.
11. Serves as a resource for department personnel, City staff, other organizations, and the public; attends and participate s in professional group meetings; stay s abreast of new trends and innovations in the field of engineering and other types of related public works services.
12. Serves as the liaison for City departments, divisions, elected officials, outside agencie s, organizations and the public, in the best interests of the City.
13. Ensures compliance with applicable federal and state laws, policies and procedures related to engineering projects and services; write s specification for unique and special parts of work being performed and monitors work activities to ensure safe work practices, work quality, and accuracy of consultants and staff.
14. Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
15. Performs related duties and responsibilities as required.
QUALIFICATIONS
CITY OF JURUPA VALLEY
DEPUTY DIRECTOR OF PUBLIC WORKS/ASSISTANT CITY ENGINEER
Knowledge of:
• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff. • Public agency budgetary, contract administration, administrative practices, and general principles of risk management related to the functions of the assigned area. • Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
• Principles and practices of public works and engineering program development, maintenance, and management in a municipal setting.
• Methods, materials, and techniques used in the construction of public works projects. • Applicable Federal, State, and local laws, codes and regulations. • Principles and practices of employee supervision, including work planning assignments, review and evaluation and the training of staff in work procedures. • Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques and procedures.
• Public purchasing and contracting principles and practices, including competitive bidding procedures.
• Consensus building among large groups of diverse interests. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. • Recent and on-going developments, current literature, and sources of information related to the operations of the department.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, education, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Direct the operations and activities of the Engineering Division. • Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. • Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.
• Provide administrative and professional leadership and direction for the department and the City.
CITY OF JURUPA VALLEY
DEPUTY DIRECTOR OF PUBLIC WORKS/ASSISTANT CITY ENGINEER
• Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Plan, organize , direct, and coordinate the work of supervisory, professional, and technical personnel.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of public works programs and administrative activities.
• Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Establish and maintain a variety of filing, record keeping, and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Manage and monitor complex projects, on-time, and within budget. • Analyze, interpret, summarize, and present technical information and data in an effective manner.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relat ionships with those contacted in the course of work.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
A minimum of eight (8) years of broad and increasingly responsible professional public works/civil engineering experience in a municipal setting, of which at least three (3) years of experience included overseeing the development of capital improvemen t and land development projects, and of which at least three (3) years of experience included work at a supervisory or managerial level.
CITY OF JURUPA VALLEY
DEPUTY DIRECTOR OF PUBLIC WORKS/ASSISTANT CITY ENGINEER
Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Civil Engineering, or a closely related field. A Master’s degree in a related field is desirable.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance. • Certificate of Registration as a Professional Civil Engineer issued by the California State Board of Registration for Professional Engineers.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may also work in the field intermittently with exposure to extreme weather conditions, dust, fumes and/or allergens, excessive noise, and unpleasant odors, and work near hazardous/moving equipment, machinery, or moving traffic.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person , before groups, and over the telephone . Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to si t for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 50 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and
CITY OF JURUPA VALLEY
DEPUTY DIRECTOR OF PUBLIC WORKS/ASSISTANT CITY ENGINEER
solves problems; uses math, and mathematical reasoning ; observes and interprets people, and situations; learns and applies new information; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management , staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Deputy Director of Public Works/Assistant City Engineer
TO: Director of Public Works/City Engineer
Approved by Name: City Council Title: N/A
Effective/Revision Date: 5/3/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
DIRECTOR OF FINANCE
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under administrative and policy direction, plans, directs, manages and oversees all functions of the City’s Finance Department, and may assume responsibility for managing Information Technology; directs and administers the fiscal operations and activities of the City, which include budgeting, investments, financial transaction processing, record -keeping and reporting, payroll, accounts payable, accounts receivable, utility billing, purchasing, and business licensing/registration; provides highly responsible and complex administrative support to the City Manager; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
This executive level c lassification oversees, directs, and participates in all activities of the Finance Department, including planning and organizing the work activities and operations of staff engaged in the fiscal operations and activities of the City. Successful performance of the work requires knowledge of public policy and municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Duties and responsibilities are carried out with a high degree of independence within the framework of established policies, procedures and regulations. The Finance Manager is distinguished from the Director of Finance in that the latter class has overall responsibility for all functions of the Finance Department and for developing, implementing, and interpreting public policy.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager. Exercises direct to general supervision over professional, para-professional, technical, and clerical staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Directs the fiscal management of the C ity, including budget preparation and monitoring, revenue forecasting, collection and disbursement of funds, accounting, financial reporting and auditing, and investment of funds.
CITY OF JURUPA VALLEY
DIRECTOR OF FINANCE
2. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within City policy, appropriate budget, service, and staffing levels.
3. Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns.
4. Plans, directs and coordinates Finance Department activities; recommends policies and implements procedures to conduct activities; ensures that activities are conducted in accordance with related laws, ordinances, rules and regulations; develop s comprehensive plan to satisfy future needs for department services.
5. Oversees the City’s Information Technology contract with vendor; participates in the oversight of City staff and contracted employees ; oversees the implementation of various City technology projects.
6. Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
7. Assumes responsibility for the C ity’s annual financial audit and acts as the city’s City Treasurer when designated.
8. Coordinates the development and administration of the entire City’s annual budget; estimates anticipated revenues; assists in reviewing proposed departmental budget allocations; conducts fiscal analysis and submits data and reports for use in evaluating operating departments’ proposals; prepares and administers the budget for the Administrative Services Department.
9. Prepares and supervises the preparation of reports to the State Controller, County Auditor Controller and other federal, state or county agencies.
10. Develops and reviews the effectiveness of operational policies and procedures in concert with division managers and other users of department services.
11. Reports events and activities to senior management and elected/appointed officials.
12. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and dire cts the implementation of improvements. Administers contracts for department services; reviews city - wide contractual agreements and ensures that city contractual services are provided in accordance with contract provisions.
13. Advises, and otherwise provides assistance to the City Council, City Manager, other C ity staff and the public regarding financial matters.
14. Represents the C ity, or delegates such authority, in relations with the community, advisory committees, other local, state and federal agencies and professional organizations.
15. Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
16. Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.
CITY OF JURUPA VALLEY
DIRECTOR OF FINANCE
17. Participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions; performs financial review of matters pertaining to the various committees, such as determining appropriate rates of City services.
18. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of finance and other services as they relate to the area of assignment.
19. Maintains and directs the maintenance of working and official departmental files.
20. Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required.
21. Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations. Establishes, maintains and fosters positive and effective working relationships with city staff and all those contacted in the course of work.
22. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Modern and complex principles, practices, and methods of public and governmental finance administration, accounting and financing, including program budgeting and auditing and their application to municipal operations.
• Principles and practices of public agency budget development and administration, and sound financial management policies and procedures.
• Organizational and management practices as applied to the development, analysis and evaluation of projects, programs, policies, procedures, and operational needs of the department.
• Operational principles and practices of general, fund and governmental accounting including budgetary practices, accounting principles, practices, methods, and laws affecting municipal financial operations.
• Principles, practices, laws and regulations governing the investment and management of public funds.
• Public purchasing and contracting principles and practices, including competitive bidding procedures.
• Consensus building among large groups of diverse interests. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. • Principles and practices of payroll processing; tax withholding; and preparation of state and federal reports.
• General principles and practices used in data processing and its applicability to accounting and municipal operations.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to municipal financial operations.
• Principles and practices of business organization and public administration. • Recent and on-going developments, current literature, and sources of information related to the operations of the department.
CITY OF JURUPA VALLEY
DIRECTOR OF FINANCE
• Record keeping principles and procedures.
• Financial research and report preparation methods and techniques. • Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, education, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. • Provide administrative and professional leadership and direction for the department and the City.
• Direct the fiscal management of the C ity, including budget preparation and monitoring, revenue forecasting, collection and disbursement of funds, accounting, financial reporting and auditing, and investment of funds.
• Oversee and p repare a variety of highly specialized financial reports and statements in accordance with predetermined requirements.
• Summarize complex financial information.
• Bring a unified strategic approach to financial and administrative functions. • Manage and monitor complex projects, on-time, and within budget. • Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility. • Select, train, motivate, and evaluate the work of staff and train staff in work procedures. • Evaluate and develop improvements in operations, procedures, policies or methods. • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Analyze, interpret, summarize, and present technical information and data in an effective manner.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Make accurate arithmetic, financial, and statistical computations. • Enter and retrieve data from a computer with sufficient speed and accuracy. • Establish and maintain a variety of filing, record-keeping, and tracking systems.
CITY OF JURUPA VALLEY
DIRECTOR OF FINANCE
• Understand and carry out a variety of complex instructions in a responsible and independent manner.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
A minimum of ten (10) years of broad management and/or administrative experience which involved municipal finance and accounting, information technology, purchasing, investments, and related areas, including at least five (5) years at a managerial or supervisory level, preferably in a public agency.
Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Accounting, Finance, Business or Public Administration, or a closely related field. A Master’s degree in a related field is preferred.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance. • Possession of a Certified Public Accountant (CPA) License is highly desirable.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels,
CITY OF JURUPA VALLEY
DIRECTOR OF FINANCE
controlled temperature conditions, and no direct exposure to hazardous physi cal substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing City-wide policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, an d situations; learns and applies new information; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Director of Finance
TO: Assistant City Manager
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
DIRECTOR OF HUMAN RESOURCES
& RISK MANAGEMENT
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under administrative and policy direction, plans, directs, manages and oversees all functions of the City’s Human Resources & Risk Management Department ; directs and administers the City's human resource management programs, including recruitment and selection, wage and salary administration, personnel policy administration, benefits and payroll, employer- employee relations, staff training and development, and risk management (safety, general liability, and workers’ compensation ) programs; provides highly responsible and complex administrative support to the City Manager; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
This executive level classification oversees, directs, and participates in all activities of the Human Resources & Risk Management Department, including planning and organizing the work activities and operations of staff engaged in recruitment and selection, wa ge and salary administration, personnel policy administration, benefits and payroll, employer -employee relations, staff training and development, and risk management (safety, general liability, and workers’ compensation ) programs, operations, and activities of the City. Successful performance of the work requires knowledge of public policy and municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and pro grams in a variety of areas. Duties and responsibilities are carried out with a high degree of independence within the framework of established policies, procedures and regulations. The Deputy Director of Human Resources & Risk Management is distinguished from the Director of Human Resources & Risk Management in that the latter class has overall responsibility for all functions of the Department and for developing, implementing, and interpreting public policy.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager. Exercises direct to general supervision over professional, para-professional, technical, and clerical staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
CITY OF JURUPA VALLEY
DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT
1. Assumes full management responsibility for all Human Resources and Risk Management Department services and activities, including recruitment and selection, wage and salary administration, personnel policy administration, benefits and payroll, employer -employee relations, staff training and development, risk management & safety and workers’ compensation programs, operations and activities
2. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within City policy, appropriate budget, service, and staffing levels.
3. Manages and participates in the development and administration of the department’s annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
4. Selects, trains, motivates, and directs department personnel as well as consulting staff; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.
5. Contributes to the overall quality of the department’s services by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationship; identifies opportunities for improvement; directs the implementation of change.
6. Develops, reviews, and updates personnel policies and procedures in concert with department heads and other users of department services.
7. Directs, manages, and oversees all risk management programs and services, including Workers' Compensation, Unemployment Insurance, Safety, and General Liability programs designed to promote employee retention and welfare and protect the public welfare; prepares and administers settlement agreements.
8. Directs, manages and oversees recruitment and selection activities including announcement development, application screening and evaluation, selection, testing, and interview processes; oversees the administration of new employee on boarding and exit processes.
9. Manages, oversees, and participates in conducting wage, salary and benefit studies and surveys for the purpose of compensation administration; compiles data and prepares written reports including recommendations for action.
10. Oversees and participates in the review and/or preparation of new or modified job analysis documents and class specifications; recommends changes regarding incumbents, classes, and assignments.
11. Oversees and provides expert assistance with employee relations issues; consults with managers and employees regarding the interpretation of personnel practices, policies, and procedures including related laws and regulations; provides information and assistance to departmental personnel regarding employee evaluations, disciplinary actions and other employee relations issues.
CITY OF JURUPA VALLEY
DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT
12. Conducts research for employee disciplinary and grievance matters; analyzes Personnel Rules and case history for applicability to issues; prepares correspondence to employees and attorneys; schedules and coordinates communications with appropriate parties.
13. Confers with and interprets policies, procedures and regulations to managers, supervisors, staff and the public; provides guidance and training to managers and supervisors on a variety of human resource management issues.
14. Counsels individual employees on workplace issues and advises managers and supervisors in an appropriate manner.
15. Oversees and participates in the administration of benefits for all employees including employee communications regarding benefit changes, the enrollment of new employees, and reconciliation of benefit billing.
16. Evaluates benefit programs and needs of the City; conducts negotiations with service providers and brokers regarding plans and services that may be provided to the City and considers financial costs and administrative implications.
17. Creates and considers opportunities for employee recognition progra ms and events in consultation with City leadership.
18. Evaluates effectiveness of human resources information systems and applications in relation to departmental reports and data needs; coordinates program updates and conversions with Information Technology staff.
19. Conducts research, analyzes data, and prepares written and statistical reports and recommendations for a variety of human resource issues and topics; updates and revises written directives, rules, and regulations and various handbooks as appropriate.
20. Provides technical direction and guidance to Human Resources staff in completing various work assignments and interpreting personnel procedures.
21. Coordinates and delivers City -wide mandatory and recommended training programs and activities.
22. Reports events and activities to senior management and elected/appointed officials.
23. Advises, and otherwise provides assistance to the City Council, City Manager, other City staff and the public regarding financial matters.
24. Represents the C ity, or delegates such authority, in relations with the community, advisory committees, other local, state and federal agencies and professional organizations.
25. Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
26. Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.
27. Participates in and makes presentations to the City Council and a variety of committees, boards, and commissions.
28. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of human resources and risk management, and other services as they relate to the area of assignment.
29. Maintains and directs the maintenance of working and official departmental files.
CITY OF JURUPA VALLEY
DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT
30. Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required.
31. Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
32. Establishes, maintains and fosters positive and effective working relationships with C ity staff and all those contacted in the course of work.
33. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Modern and complex principles, practices, and methods of public and governmental human resources administration and risk management and their application to municipal operations.
• Organizational and management practices as applied to the development, analysis and evaluation of projects, programs, policies, procedures, and operational needs of the department.
• Theories, principles, practices and techniques of public personnel administration, including recruitment, testing and selection, employee and labor relations, classification and job analysis, compensation, benefits administration, safety, training, workers’ compensation, risk management, and performance planning and appraisal. • City personnel rules, polices, and procedures.
• Leadership and management techniques.
• Consensus building among large groups of diverse interests. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to human resources programs and employee relations activities. • Principles and practices of business organization and public administration. • Recent and on-going developments, current literature, and sources of information related to the operations of the department.
• Record keeping principles and procedures.
• Research and report preparation methods and techniques. • Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, education, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.
CITY OF JURUPA VALLEY
DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT
Ability to:
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. • Provide administrative and professional leadership and direction for the department and the City.
• Bring a unified strategic approach to human resources and risk management functions. • Manage and monitor complex projects, on-time, and within budget. • Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility. • Select, train, motivate, and evaluate the work of staff and train staff in work procedures. • Evaluate and develop improvements in operations, procedures, policies or methods. • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Analyze, interpret, summarize, and present technical information and data in an effective manner.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations, as well as City personnel rules, policies, and procedures. • Make accurate arithmetic, financial, and statistical computations. • Enter and retrieve data from a computer with sufficient speed and accuracy. • Establish and maintain a variety of filing, record-keeping, and tracking systems. • Understand and carry out a variety of complex instructions in a responsible and independent manner.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Exercise tact and diplomacy in dealing with sensitive, complex and confidential personnel issues and employee situations.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
CITY OF JURUPA VALLEY
DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT
Experience:
A minimum of ten (10) years of broad human resources and risk management experience which involved recruitment and selection, wage and salary administration, personnel policy administration, benefits and payroll, employer- employee relations, staff training and development, and risk management (safety, general liability, and workers’ compensation ) programs, including at least five (5) years at a managerial or supervisory level, preferably in a public agency.
Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Public or Business Administration, Human Resources Management, Psychology, or a closely related field. A Master’s degree in a related field is preferred.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing City-wide policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to vi sit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
CITY OF JURUPA VALLEY
DIRECTOR OF HUMAN RESOURCES & RISK MANAGEMENT
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Director of Human Resources & Risk Management
TO: Assistant City Manager
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
DIRECTOR OF PUBLIC WORKS/
CITY ENGINEER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under administrative and policy direction, plans, directs, manages, and oversees all functions and activities of the P ublic Works Department, including the maintenance and operations of City streets, fleets, facilities, parks, landscapes, and engineering projects, as well as the coordination with outside agencies regarding City water and wastewater collection, storm water, and drainage; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex profes sional assistance to the City Manager in areas of expertise; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
This executive level classification oversees, directs, and participates in all activities of the Public Works Department, including planning and organizing the work activities and operations of staff engaged in the maintenance and operations of City streets, fleets, facilities, parks, landscapes, and engineering projects, as well as the coordination with outside agencies regarding City water and wastewater collec tion, storm water, and drainage. Successful performance of the work requires knowledge of public policy and municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Duties and responsibilities are carried out with a high degree of independence within the fram ework of established policies, procedures and regulations. The Deputy Public Works Director/Assistant City Engineer is distinguished from the Director of Public Works/City Engineer in that the latter class has overall responsibility for all functions of the Public Works Department and for developing, implementing, and interpreting public policy.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager. Exercises direct to general supervision over professional, para-professional, technical, and clerical staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
CITY OF JURUPA VALLEY
DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
1. Assumes full management responsibility for all Public Works Department services and activities, including the maintenance and operations of City streets, fleets, facilities, parks, landscapes, grading and engineering projects, as well as the coordination with outside agencies reg arding City water and wastewater collection, storm water, and drainage.
2. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within City policy, appropriate bu dget, service, and staffing levels.
3. Manages and participates in the development and administration of the department’s annual budget and capital improvement budgets; directs the forecast of additional funds needed for staffing, equipment, materials, and su pplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
4. Selects, trains, motivates, and directs department personnel as well as consulting staff; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.
5. Contributes to the overall quality of the department’s services by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods a nd procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationship; identifies opportunities for improvement; directs the implementation of change.
6. Evaluates the need for and develops plans and schedules fo r long -range public works maintenance and capital improvement programs; organizes available resources for the maintenance, improvement, and repair of public works facilities and City equipment; complies estimates, contract provisions, and specifications.
7. Confers with engineers, developers, architects, and a variety of outside agencies and the general public in acquiring information and coordination of engineering, public works, utilities, parks, and related matters; provides information regarding these matters.
8. Reviews the design, materials, and processes proposed in connection with new construction or major repairs for City facilities and improvements; prepares and/or reviews ordinances for Council consideration; recommends levels of services for utilities, streets, and drainage areas.
9. Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommendations project award; coordinates with legal counsel to determin e City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
10. Negotiates interagency agreements regarding water, emergency management, wastewater, and storm water issues.
11. Explores and pursues Federal, State, regional and local grants for infrastructure projects; develops partnerships and implements programs and projects optimizing the available grant funding.
CITY OF JURUPA VALLEY
DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
12. Reviews and signs engineering documents, contracts, and forms in compliance with the California State Board of Professional Engineers and Land Surveyors.
13. Represents the department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
14. Reports events and activities to senior management and elected/appointed officials.
15. Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.
16. Participates on , and makes presentations to , the City Council and a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public works and other types of public services as they relate to the area of assignment.
17. Maintains and directs the maintenance of working and official departmental files.
18. Interacts as City representative with County, Regional Water Quality Control Board, Water Quality District, and other Public Works committees.
19. Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required.
20. Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
21. Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
22. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff. • Public agency budgetary, contract administration, administrative practices, and general principles of risk management related to the functions of the assigned area. • Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
• Principles and practices of public works and engineering program development, maintenance, and management in a municipal setting.
• Methods, materials, and techniques used in the construction of public works projects. • Applicable Federal, State, and local laws, codes and regulations. • Principles and practices of employee supervision, including work planning assignments, review and evaluation and the training of staff in work procedures. • Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques and procedures.
CITY OF JURUPA VALLEY
DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
• Public purchasing and contracting principles and practices, including competitive bidding procedures.
• Consensus building among large groups of diverse interests. • Recent and on-going developments, current literature, and sources of information related to the operations of the department.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various busines s, professional, education, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. • Provide administrative and professional leadership and direction for the department and the City.
• Direct the operations and activities of a municipal public works department. • Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.
• Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility. • Select, train, motivate, and evaluate the work of staff and train staff in work procedures. • Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of public works programs and administrative activities.
• Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Establish and maintain a variety of filing, record keeping, and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
CITY OF JURUPA VALLEY
DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
• Manage and monitor complex projects, on-time, and within budget. • Analyze, interpret, summarize, and present technical information and data in an effective manner.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
A minimum of ten ( 10) years of broad and increasingly responsible professional public works/civil engineering experience in a municipal setting, of which at least three (3) years of experience included overseeing the development of capital improvemen t and land development projects, and of which at least five (5) years of experience included work at a managerial level.
Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Civil Engineering, or a closely related field. A Master’s degree in a related field is preferred.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance. • Certificate of Registration as a Professional Civil Engineer issued by the California State Board of Registration for Professional Engineers.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
CITY OF JURUPA VALLEY
DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may also work intermittently in the field with exposure to extreme weather conditions, dust, fumes and/or allergens, excessive noise, and unpleasant odors, and work near hazardous/moving equipment, machinery, or moving traffic.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. V ision is required to read printed materials and a computer screen . H earing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 50 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Director of Public Works/City Engineer
TO: Assistant City Manager
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
ECONOMIC DEVELOPMENT MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general direction, manage s the City’s economic development projects and program activities; monitors contracts; provides administrative support through research and report writing; interact s with individuals and groups; plan s and administers business attraction, retention, and assistance activities; performs marketing of the City; coordinates with other departments and outside agencies; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
This single position class is responsible for managing and integrating the functions, programs and activities for the City which p rovides broad, City-wide economic development. The incumbent provides advice and strategic leadership to the City Manager, Assistant City Manager, City Council and department directors in the development of short and long term development plans to meet th e City’s strategic growth and development objectives. Responsibilities are broad in scope and involve highly sensitive and publicly visible projects that require a high degree of policy, program and management discretion. Results are evaluated in terms of overall effectiveness.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager and/or Assistant City Manager. May exercise direct and/or general supervision over assigned staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Prepares and recommends the City’s economic development policy goals, recommendations and implementation plans including program objectives, policies and priorities to meet City goals and objectives.
2. Advises the City Manager and Assistant City Manager on economic development activities, including business assistance, business finance, employment generation and linkages, business retention, industrial development, commercial pro ject development, and neighborhood commercial revitalization.
CITY OF JURUPA VALLEY
ECONOMIC DEVELOPMENT MANAGER
3. Develops and implements a comprehensive marketing program, which includes promotional events, brochures, videos, exhibits, advertising, and other marketing tools to promote the City.
4. Prepares marketing materials and proposals to business attraction prospects; conducts informational sessions and training; informs members of the business community and the general public about City economic development programs, policies, procedures, and standards.
5. Identifies and seeks community development -related funding through grants from Federal, State, local, and private sources.
6. Coordinates the implementation, and monitors grant funding for City programs in the area of economic development, including reporting grant funding activities according to applicable grant regulations.
7. Participates in and makes presentations at City Council meetings and to a variety of boards and commissions.
8. Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
9. Performs project research, analysis, and report preparation related to the activities of the economic development and housing functions; conducts research for statistical and de mographic data for business attraction purposes; creates maps identifying demographics, site locations, and infrastructure proximities.
10. Provides demographic, community, and statistical data to site locators, brokers, and developers for their business development and strategy programs.
11. Creates proposals identifying key features of land or sites for customer review and site location overview.
12. Plans, schedules and carries out economic development program activities including initial planning, feasibility dete rmination, community involvement and acceptance, implementation, scheduling, project review and evaluation; serves as a project manager for agency projects, including administration of agreements, special projects, real estate acquisitions and liaison activities in processing development plans or proposals.
13. Organizes and assists in City processes to be responsible to the needs of the business community in the capacity of business ombudsman, including the conduct or preliminary development review, coordination with City Community Development Department, preparation of due diligence documentation, and coordination with outside agencies.
14. Serves as “broker” in recruiting and assisting businesses interested in locating in Jurupa Valley to identify suitable properties for their enterprises and prepare professional site.
15. Develops and implements programs for business enhancement, business retention and business expansion; works with Chamber of Commerce and other external organizations on projects related to business retention and attraction.
16. Develops plans and implements strategies and programs to encourage business growth, development and investment while improving the quality and mix of uses of the downtown area, including programs to attract anchor uses or key tenants to the downtown.
17. Evaluates and analyzes data with the assistance of community groups such as business organizations, develops governmental agencies and departments, and others for input in targeting specific types of industries to be attracted to the City.
CITY OF JURUPA VALLEY
ECONOMIC DEVELOPMENT MANAGER
18. Compiles and maintains information containing inventory of economic data on the City such as populations growth, income levels, labor rates, taxes, transportation, vacant land data base, and other information relating to factors of business locations (both in hard copy and website formats).
19. Provides continuing services to industries located in the City to help identify and recruit companies offering services in support of incumbent industries in coordination with the Chamber of Commerce, County of Riverside, Inland Empire Economic Partnership (IEEP), and the State of California.
20. Makes presentations to business and community groups and attends industry trade shows such as International Council of Shopping centers (ICSC) to represent the City of Jurupa Valley.
21. Researches economic development challenges and solutions, and prepares a variety of comprehensive reports for policy development.
22. Implements redevelopment projects, including land acquisition, relocation, public improvement construction, and other obligations of Disposition and Development Agreements (DDAs) and Owner Participation Agreements (OPAs).
23. Monitors professional service contracts, including planners, architects, and engineers in a variety of project assignments; works with other City departments on joint or related activities, including Development Review Fee studies, Undergrounding Ordinance and expediting approvals.
24. Prepares grant applications for various programs implements grant programs for specific projects, including Community Development Block Grant (CDBG) funding, and oversees all aspects of project execution.
25. Prepares budgets, conduct sophisticated financial assessments, and prepares staff reports, recommendations, and related documents.
26. Selects, trains, motivates, and evaluates assigned personnel , as assigned ; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
27. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Principles and practices of economic development.
• Principles and private sector considerations in making business expansion or location decisions.
• Principles, practices and techniques related to business financing, employment d evelopment and related programs.
• Administrative principles and practices, including goal setting, program development, implementation, management, and evaluation.
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs. • Principles and practices of leadership.
• Principles and techniques for working with diverse groups of stakeholders both internally and externally.
CITY OF JURUPA VALLEY
ECONOMIC DEVELOPMENT MANAGER
• Principles and practices of f ostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of budget development and administration. • Principles and practices of grants administration.
• Community agencies and resources in order to effectively assist interested individuals in locating or relocating in the City or County.
• Federal, State and local ordinance, policies, and procedures related to economic development planning, zoning, and building.
• Techniques of marketing and promotions related to economic development activities. • Community characteristics including planning, zoning, schools, budgets, recreational facilities and civic attractions.
• Statistical methods for management analysis, including present value concepts and computer modeling techniques.
• Urban land economics.
• Methods and techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Methods and techniques for the development of presentations, contract negoti ations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned program.
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Principles of supervision, training, and performance evaluation. • The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business f unctions and program, project, and task coordination, including computers and software programs relevant to work performed.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Plan, organize and administer comprehensive economic development programs. • Identify and respond to community and City Council issues, concerns and needs. • Coordinate multiple projects and meet critical deadlines. • Work independently and exercise considerable independent judgement in resolving issues. • Gather an d analyze a variety of complex data, including economic studies, financial statements, marketing studies, plans, specifications, and bid documents. • Prepare comprehensive written and oral reports.
CITY OF JURUPA VALLEY
ECONOMIC DEVELOPMENT MANAGER
• Foster a spirit of teamwork and cooperation with City staff and appropriate organizations in meeting the City’s economic development objectives.
• Negotiate and manage contracts with consultants and complex real estate transactions. • Cultivate and maintain positive working relationships with members of the public and community organizations, business leaders, City staff, City Council and representative of other government and economic development agencies.
• Interpret and explain City policies and procedures.
• Effectively represent the C ity in meetings with governmental agencies, community groups, and various businesses, professional and regulatory organizations, and in meetings with individuals.
• Independently organize work, set priorities, meet critical deadlines, and follow -up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Effectively administer grants, special programs, and projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of programs and administrative activities.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience a nd Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
A minimum of five (5) years of increasingly responsible public economic development planning, community development, redevelopment, real estate or public administration involving related program development experience, including two (2) years at a supervisory level.
Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Economic Development, P lanning, Community Development, or other related field.
A Master’s degree in a related field is highly desirable.
Licenses and Certifications:
Possession of a State of California driver’s license and proof of insurance.
CITY OF JURUPA VALLEY
ECONOMIC DEVELOPMENT MANAGER
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. V ision is required to read printed materials and a computer screen . Hearing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required . Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning ; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Economic Development Manager
TO: Community Development Director, or Deputy City Manager
CITY OF JURUPA VALLEY
ECONOMIC DEVELOPMENT MANAGER
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurup a Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
ECONOMIC DEVELOPMENT SPECIALIST
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general supervision, assists in the creation of economic development and redevelopment programs; promotes and markets the City as a place to do business; implements strategies to attract and recruit business and industry to Jurupa Valley, and expands and retains existing businesses; coordinates economic development related committee meetings and maintains information on utilities, taxes, zoning, transportation, community services, incentive programs, and innovative financing tools ; provides administrative support through research and report writing; interacts with individuals and groups; assists with marketing of the City; coordinates with other departments and outside agencies; completes special assignments and projects; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
This is a journey-level professional class responsible for assisting the Economic Development M anager, Assistant City Manager, and City Manager with the City’s Economic Development program with an emphasis on business attraction and retention . Responsibilities are broad in scope and involve highly sensitive and publicly visible projects that require a high degree of liaison with public, private and non - profit organizations, as well as governmental officials where the incumbent must exercise substantial professionalism, political sensitivity, and strong public relations skills. T his class is differentiate d from the Economic Development Manager in that the later has direct responsibility for the management of the program.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Economic Development Manager, and/or Assistant City Manager, and/or City Manager.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
CITY OF JURUPA VALLEY
ECONOMIC DEVELOPMENT SPECIALIST
1. Assists, as a member of the City’s Economic Development Team, in the implementation of the City’s economic development policy goals, recommendations and implementation plans including program objectives, policies, and priorities.
2. Assists the Economic Development Manager, Assistant City Manager, and City Manager in the coordination and implementation of the operations of the Economic Development Division, including interaction with the business and governmental community.
3. Evaluates economic, statistical and demographic data to analyze best means to at tract, retain, or expand businesses and/or industries with the City of Jurupa Valley.
4. Identifies and recruits likely business prospects, responds to new business inquiries, maintains an inventory of available sites/buildings, and aggressively markets suitable sites to such business prospects.
5. Acts as a City liaison to the business community to assist with and provide information regarding City services, business development resources, and incentive programs.
6. Promotes retention and expansion of business a nd industry within the City; develops and maintains a cooperative working relationship with existing businesses; identifies existing business retention and expansion needs; conducts research, and identifies and utilizes available resources to address those needs.
7. Monitors legislation impacting business and economic development activities including business assistance, commercial project development, and neighborhood commercial revitalization.
8. Promotes the creation of job opportunities and private capital in vestment and improvements within the City.
9. Assists in the research of and preparation of grant applications for submittal.
10. Assists in the preparation of prospect proposals and provides information to site consultants, interfaces and coordinates with the local economic development commission (EDC), and responds to the general public regarding economic development projects and initiatives.
11. Coordinates with the local resources partners on matters such as workforce development, small business initiatives, financing, business expansion, and more.
12. Performs customer service and administrative functions; provides assistance and information related to zoning, business expansion, location, use, taxation, procedures, fees, forms, permitting activities, inspections, research of records documentation, procedures, or other issues; responds to routine questions, complaints or requests for service; and initiates problem resolution.
13. Establishes effective working relationships with local businesses, community groups , City employees, elected officials, and manage ment; forms strategic partnerships with business development agencies to bring additional resources and services to local businesses;
14. Provides technical assistance to new and existing business owners that includes locational (zoning) assistance, Business Tax R eceipts, Certificates of Use and Occupancy, permitting, and referrals to resource organizations for assistance with developing or expanding business plans; resolve s sensitive issues and problems; and provides information regarding programs, policies and services.
15. Assists in the administration of City-wide business incentive programs.
16. Assists in the preparation and dissemination to potential business clients of economic, statistical, financial, population, growth, demographic, and other information.
17. Works collaboratively with the City’s Communications team in the preparation of marketing materials and outreach , and to promote awareness, interest , and participation in business
CITY OF JURUPA VALLEY
ECONOMIC DEVELOPMENT SPECIALIST
development programs, events, and City services; tracks and assists with periodic updates of the business database and website, and communicates updates to the Chamber of commerce , and other partner organizations.
18. Participates in the planning, coordination, and attendance of economic development meetings, conferences, and events.
19. Prepares or complete various forms, reports, correspondence , records, training materials, presentations, and other documents.
20. Attends various meetings, serves on assigned committees, and/or presents information as needed; participates in division/departmental and work group meetings.
21. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Principles and practices of economic development, business retention and recruitment programs, marketing and advertising, and real estate.
• Policies, procedures, and standards pertaining to the municipal planning process and interpreting maps, graphs, and statistical data.
• Principles and private sector considerations in making business expansion or location decisions.
• Principles, practices and techniques related to business financing, employment d evelopment and related programs.
• Principles and techniques for working with diverse groups of stakeholders both internally and externally.
• Community agencies and resources in order to effectively ass ist interested individuals in locating or relocating in the City or County.
• Federal, State and local ordinance, policies, and procedures related to economic development planning, zoning, and building.
• Techniques of marketing and promotions related to economic development activities. • Community characteristics including planning, zoning, schools, budgets, recreational facilities and civic attractions.
• Statistical methods for management analysis, including present value concepts and computer modeling techniques.
• Urban land economics.
• Methods and techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Recent and on-going developments, current literature, an d sources of information related to the operations of the assigned program.
CITY OF JURUPA VALLEY
ECONOMIC DEVELOPMENT SPECIALIST
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Apply knowledge of economic development practices and principles to attract, recruit, retain, and expand businesses.
• Apply policies and procedures and standards pertaining to the municipal planning process and interpreting maps, graphs, and statistical data.
• Analyze and systematically compile technical and statistical information and prepare grants, technical reports, proposals, and correspondence.
• Work confidentially with discretion in regard to economic development projects. • Assist in identifying and respond ing to community and City Cou ncil issues, concerns and needs in coordination with higher level management.
• Coordinate multiple projects and meet critical deadlines. • Work independently and exercise a high level of independent judgement in resolving issues. • Gather and analyze a variety of co mplex data, including economic studies, financial statements, marketing studies, plans, specifications, and bid documents. • Prepare comprehensive written and oral reports.
• Participate in the n egotiation of contracts with consultants and routine to complex real estate transactions.
• Cultivate and maintain positive working relationships with members of the public and community organizations, business leaders, City staff, City Council and representative of other government and economic development agencies.
• Interpret and explain City policies and procedures.
• Effectively represent the C ity in meetings with governmental agencies, community groups, and various businesses, professional and regulatory organizations, and in meetings with individuals.
• Independently orga nize work, set priorities, meet critical deadlines, and follow -up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Assist with a variety of special projects and programs, as assigned. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
CITY OF JURUPA VALLEY
ECONOMIC DEVELOPMENT SPECIALIST
• Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and T raining Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
A minimum of two (2) years of related work experience in economic development, business attraction, business development, and/or community development planning
Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Business Administration, Public Administration, Economic Development, Urban Planning, Community D evelopment, or other related field. A Master’s degree in a related field is highly desirable.
Licenses and Certifications:
Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. V ision is required to read printed materials and a computer screen . Hearing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and
CITY OF JURUPA VALLEY
ECONOMIC DEVELOPMENT SPECIALIST
walking between work areas may be required . Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push , and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Economic Development Specialist
TO: Economic Development Manager
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
ENGINEERING INTERN
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under direct to general supervision, performs routine drafting and general sub- professional engineering office work; provides accurate engineering information to contractors, developers, public agencies, utility companies and the general public; prepares clear, complete and accurate working plans and detail drawings from rough or detailed sketches or notes for engineering purposes, according to specified procedures; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
The Engineering Intern class is a part-time non -benefitted (hourly) classification in which current students within a University system who are seek ing an engineering career and degree can receive on - the-job training and experience in the performance of routine and sub -professional engineering office work. Work assignments are closely monitored and reviewed primarily for technical accuracy and quality of production. Employees learn to apply concept and work procedures and methods in assigned area of responsibility ad to resolve provokes and issues that are specific less complex, and/or repetitive .
Exceptions or changes in procedures are explained in detail as they arise working solely with the supervisor. The Engineering Intern class intended for a period not to exceed one (1) year for recent engineering graduates, and not to exceed two (2) years for current engineering students.
SUPERVISION RECEIVED AND EXERCISED
Receives direct to general supervision from professional level engineering staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Accumulates, indexes, catalogs , and files records, maps and plans, engineering assessment district fees, and surveying information.
2. Provides information regarding public works projects, status of projects underway, location of utilities and standard specifications.
3. Processes public works related permits and tracks and maintains logs on permits issued.
4. Assists engineering staff with elements of current and upcoming plans and projects.
5. Reproduces engineering drawings, tracing and filling in details using computer based software.
CITY OF JURUPA VALLEY
ENGINEERING INTERN
6. Installs engine ering instrumentation such as traffic counters or survey equipment on- site and assists with technical studies.
7. Assists the public at the counter, via telephone or email with requests and/or complaints, checking plans for compliance with ordinances and standards.
8. Assists in field survey and inspection work in administration of public improvement projects, including setting up instrumentation and compiling data as directed.
9. Tracks and maintains logs of developmental plan check process pertaining to the City Engineering Division.
10. Updates information in the City's Geographical Information System (GIS).
11. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Basic principles of mathematics including algebra, geometry, trigonometry, computer-based software for drawing, business applications including word processing and spreadsheets. • Basic knowledge of engineering drafting methods.
• Civil or traffic engineering map drafting.
• Computer-aided design and drafting (CADD) procedures. • Record keeping, report preparation, and filing systems, principles, procedures, and methods. • Methods of preparing and processing various records, forms and other documents specific to assigned function or program.
• Standard office management and clerical practices and procedures. • Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with those encountered in the course of work.
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Interpret engineering notes, maps, plans, specifications and legal descriptions. • Prepare accurate drawings and diagrams from previously compiled data. • Perform manual drafting or operate Computer Aided Design Drafting (CADD) software. • Apply current and applicable rules, requirements, mandates and restrictions. • Establish and maintain effective working relationships. • Communicate effectively orally and in writing.
• Respond to and effectively prioritize multiple telephone calls and other requests for service.
CITY OF JURUPA VALLEY
ENGINEERING INTERN
• Interpret and apply administrative and departmental policies and procedures. • Use applicable office terminology, forms, documents, and procedures in the course of work. • Maintain confidentiality.
• Meet critical deadlines.
• Understand and follow verbal and written instructions. • Type accurately at speeds necessary for successful job performance. • Compose correspondence and reports independently or from brief instructions. • Maintain records and databases.
• Read, understand, and interpret technical information, data, documents, and records pertaining to the assigned department's services, processes, and programs. • Perform responsible clerical support work with accuracy, speed, and minimal supervision. • Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Schedule and coordinate projects; set priorities; adapt to changing priorities; meet critical time deadlines.
• Perform basic mathematical calculations quickly and accurately. • Work independently and as part of a team.
• Make sound decisions within established guidelines.
• Maintain a variety of filing, record keeping, and tracking systems. • Operate office equipment and computer applications related to the work performed with speed and proficiency.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience and Training:
Graduation from high school or satisfactory equivalent, and two (2) years of engineering office and drafting experience , AND enrollment in an engineering program at an accredited college or university. OR
CITY OF JURUPA VALLEY
ENGINEERING INTERN
The completion of two (2) years of college (90 quarter units or 60 semester units) including the completion of engineering course work, AND enrollment in an engineering program with an accredited college or university, or recent (within one year) graduation from an accredited college or university with an Engineering Degree.
Licenses and Certifications:
Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
Work hours for intern assignments may vary and could include early mornings, nights, weekends, and holidays as assigned by the Department Head.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Some limited exposure to the field environment may be expected in which incumbents visit development and/or project sites.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. V ision is required to read printed materials and a computer screen . Hearing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required . Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with C ity
CITY OF JURUPA VALLEY
ENGINEERING INTERN