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REGULAR MEETING AGENDA
OF THE JURUPA VALLEY CITY COUNCIL
Thursday, February 1, 2024
Closed Session: 6:00 p.m.
Regular Meeting: 7:00 p.m.
City Council Chamber
8930 Limonite Avenue, Jurupa Valley, CA 92509
1. 6:00 PM - CALL TO ORDER AND ROLL CALL FOR CLOSED SESSION ● Guillermo Silva, Mayor
● Brian Berkson, Mayor Pro Tem
● Leslie Altamirano, Council Member
● Chris Barajas, Council Member
● Armando Carmona, Council Member
2. CONVENE TO CLOSED SESSION
A. PUBLIC COMMENTS PERTAINING TO CLOSED SESSION ITEMS
B. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(1) with respect to one matter of pending A. As a courtesy to those in attendance, we ask that cell phones be turned off or set to their silent mode and that you keep talking to a minimum so that all persons can hear the comments of the public and City Council.
B. A member of the public who wishes to speak under Public Comments must fill out a “Speaker Card” and submit it to the City Clerk BEFORE the Mayor calls for Public Comments on an agenda item. Each agenda item up will be open for public comments before taking action. Public comments on subjects that are not on the agenda can be made during the “Public Appearance/Comments” portion of the agenda.
C. Members of the public who wish to comment on the CONSENT CALENDAR may do so during the Public Comment portion of the Agenda prior to the adoption of the Consent Calendar.
D. As a courtesy to others and to assure that each person wishing to be heard has an opportunity to speak, please limit your comments to 3 minutes.
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litigation: City of Jurupa Valley, etc. v. Riverside Mining Company, LTD, et al. (Riverside Superior Court Case No. CVRI2303987).
C. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF
LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(4) with respect to four matters of potential liti gation. A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City and the City Council will decide whether to initiate litigation
3. RECONVENE IN OPEN SESSION
A. ANNOUNCEMENT OF ANY REPORTABLE ACTIONS I N CLOSED
SESSION
4. 7:00 PM - CALL TO ORDER AND ROLL CALL FOR REGULAR MEETING ● Guillermo Silva, Mayor
● Brian Berkson, Mayor Pro Tem
● Leslie Altamirano, Council Member
● Chris Barajas, Council Member
● Armando Carmona, Council Member
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. APPROVAL OF AGENDA
8. PRESENTATIONS
A. RIVERSIDE COUNTY DEPARTMENT OF ANIMAL SERVICES -
INTRODUCTION OF “PET OF THE MONTH”
9. PUBLIC APPEARANCE/COMMENTS
Persons wishing to address the City Council on subjects other than those listed on the Agenda are requested to do so at this time. A member of the public who wishes to speak under Public Appearance/Comments OR the Consent Calendar must fill out a “Speaker Card” and submit it to the City Clerk BEFORE the Mayor calls for Public Comments on an agenda item. When addressing the City Council, please come to the podium and state your name and address for the record. While listing your nam e and address is not required, it helps us to provide follow -up information to you if needed. In order to conduct a timely meeting, we ask that you keep your comments to 3 minutes. Government Code Section 54954.2 prohibits the City Council from taking ac tion on a specific item until it appears on an agenda.
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10. INTRODUCTIONS, ACKNOWLEDGEMENTS, COUNCIL COMMENTS AND
ANNOUNCEMENTS
11. CITY COUNCIL MEMBER ORAL/WRITTEN REPORTS REGARDING
REGIONAL BOARDS AND COMMISSIONS
A. MAYOR GUILLERMO SILVA
1. UPDATE ON THE INTERAGENCY COORDINATING COUNCIL
MEETING HELD JANUARY 26, 2024
B. MAYOR PRO TEM BRIAN BERKSON
1. UPDATE ON THE RIVERSIDE COUNTY TRANSPORTATION
COMMISSION – WESTERN RIVERSIDE COUNTY PROGRAMS
AND PROJECTS COMMITTEE MEETING OF JANUARY 22, 2024
2. UPDATE ON THE R IVERSIDE COUNTY TRANSPORTATION
COMMISSION WORKSHOP MEETING OF JANUARY 25-26, 2024
3. UPDATE ON THE METROLINK / SOUTHERN CALIFORNIA
REGIONAL RAIL AUTHORITY MEETING OF JANUARY 2 6,
2024
C. COUNCIL MEMBER LESLIE ALTAMIRANO
1. UPDATE ON THE WESTERN RIVERSIDE COUNTY - REGIONAL
CONSERVATOIN AUTHORITY MEETING OF JANUARY 8, 2024
12. CITY MANAGER’S UPDATE
A. INTRODUCTION OF JUNE OVERHOLT, INTERIM FINANCE
DIRECTOR
13. SHERIFF’S DEPARTMENT UPDATE
Requested Action: That the City Council receive and file the report.
14. APPROVAL OF MINUTES
A. JANUARY 18, 2024 REGULAR MEETING
15. CONSENT CALENDAR
A. COUNCIL APPROVAL OF A MOTION TO WAIVE THE READING OF
THE TEXT OF ALL ORDINANCES AND RESOLUTIONS INCLUDED IN
THE AGENDA
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Requested Action: That the City Council waive the reading of the text of all ordinances and resolutions included in the agenda.
B. CONSIDERATION OF CHECK REGISTER IN THE AMOUNT OF
$3,733,221.41
Requested Action: That the City Council ratify the check registers dated January 4, 11, and 18, 2024 as well as the payroll register dated January 5, 2024.
C. SECOND AMENDMENT TO THE AGREEMENT BETWEE N THE CITY
OF JURUPA VALLEY AND VAN DYKE LANDSCAPE ARCHITECTS,
INC. FOR ON-CALL LANDSCAPE ARCHITECTURAL SERVICES
1. Requested Action: That the City Council approve the Second Amendment to the Agreement between the City of Jurupa Valley and Van Dyke Landscape Architects, Inc. for On -Call Landscape Architectural Services and authorize the City Manager to execute the Agreement in substantially the form and format attach ed to the staff report as approved by the City Attorney; and
2. That the City Council authorize the Interim Finance Director to make any necessary budget adjustments.
D. AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE CITY OF JURUPA VALLEY AND GRC ASSOCIATES, INC. FOR
ADMINISTRATION OF THE AMERICAN RESCUE PLAN ACT HOME
REHABILITATION PROGRAM
1. Requested Action: That the City Council Approve the Agreement by and between the City of Jurupa Valley and GRC Associates, Inc. for administration of the American Rescu e Plan Act (ARPA) Home Rehabilitation Program and authorize the City Manager to execute the Agreement in substantially the form and format attached to the staff report as approved by the City Attorney; and
2. That the City Council authorize the Interim Finan ce Director to make any necessary budget adjustments.
E. CITY COUNCIL APPROVAL OF 2024 LEGISLATIVE PLATFORM
Requested Action: That the City Council approve the Legislative Platform for the Calendar Year 2024.
F. REJECTION OF PROPOSA LS FOR THE TRAFFIC S IGNAL DESIGN SERVICES AT PYRITE S TREET AND STATE ROUT E 60, PROJECT NUMBER 23114
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Requested Action: That the City Council reject the proposals for traffic signal design services at the intersection of Pyrite Street and State Route 60, Project No. 23314 and authorize staff to re-advertise the project.
G. APPROVAL OF DISPOSITION OF SURPLUS EQUIPMENT
Requested Action: That the City Council approve liquidation of surplus equipment on a quarterly schedule.
16. CONSIDERATION OF ANY ITEMS REMOVED FROM THE CONSENT
CALENDAR
17. PUBLIC HEARINGS
18. COUNCIL BUSINESS
A. APPROVAL TO ADOPT THE NEWLY PROPOSED CLASSIFICATION
AND COMPENSATION/BENEFITS PLAN AND NEW SALARY
SCHEDULE FOR FISCAL YEAR 2023-2024
1. That the City Cou ncil approve the creation of a classification and compensation (salary) plan including, a 13-Step, Pay Grade System, 17 title changes, 15 reclassifications, and 2 classification eliminations.
2. Approve an increase of one Part Time IT Technician position to full time (40 hours per week) and add one new Accountant (I) position to the organization.
3. Adopt the amended Authorized Positions Listing for 2023-24.
4. Authorize the City Manager, or designee, to execute all newly create d job descriptions including the ability to make minor non-substantive changes.
5. Authorize the City Manager, or designee, to execute all amended City Policies and Administrative Procedures related to the recommended changes in the Benefits Plan including Tu ition Reimbursement, City Holidays, Floating Holidays, Bereavement Leave, Sick Leave and PTO Annual Max Accruals.
6. Authorize the Interim Finance Director to make any necessary budget adjustments.
7. That the City Council adopt Resolution No. 2024-03, entitled:
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
JURUPA VALLEY, CALIFORNIA, ESTABLISHING A NEW
CLASSIFICATION AND COMPENSATION PLAN INCLUDING A
NEW STEP & RANGE SALARY SCHEDULE FOR ALL
CLASSIFICATIONS, AMENDED AUTHORIZED POSITION
LISTING AND BENEFIT PLAN CHANGES
19. CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
20. CITY ATTORNEY’S REPORT
21. COUNCIL MEMBER REPORTS AND COMMENTS
22. ADJOURNMENT
Adjourn to the Regular Meeting of February 15, 2024 at 7:00 p.m. at the City Council Chamber, 8930 Limonite Avenue, Jurupa Valley, CA 92509.
In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you need special assistance to participate in a meeting of the Jurupa Valley City Council or other services, please contact Jurupa Valley City Hall at (951) 332 -6464. Notification at least 48 hours p rior to the meeting or time when services are needed will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Agendas of public meetings and any other writings distributed to all, or a major ity of, Jurupa Valley City Council Members in connection with a matter subject to discussion or consideration at an open meeting of the City Council are public records. If such writing is distributed less than 72 hours prior to a public meeting, the writi ng will be made available for public inspection at the City of Jurupa Valley, 8930 Limonite Avenue, Jurupa Valley, CA 92509, at the time the writing is distributed to all, or a majority of, Jurupa Valley City Council Members. The City Council may also post the writing on its Internet website at www.jurupavalley.org.
Agendas and Minutes are posted on the City’s website at www.jurupavalley.org.
AGENDA ITEM NO. 14.A
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MINUTES
OF THE REGULAR MEETING
OF THE JURUPA VALLEY CITY COUNCIL
January 18, 2024
1. 7:00 PM - CALL TO ORDER AND ROLL CALL FOR REGULAR MEETING ● Guillermo Silva, Mayor
● Brian Berkson, Mayor Pro Tem
● Leslie Altamirano, Council Member
● Chris Barajas, Council Member
● Armando Carmona, Council Member
Mayor Guillermo Silva called the regular meeting to order at 7:10 p.m.
2. INVOCATION was given by Pastor Kyle Fagan, Beacon Hill Church.
3. PLEDGE OF ALLEGIANCE was led by Council Member Leslie Altamirano.
4. APPROVAL OF AGENDA
A motion was made by Council Member Leslie Altamirano , seconded by Council Member Brian Berkson, to approve the Agenda.
Ayes: L. Altamirano, C. Barajas, B. Berkson, A. Carmona, G. Silva Noes: None
Absent: None
5. PRESENTATIONS
A. RECOGNITION TO OUTGOING MAYOR CHRIS BARAJAS
6. PUBLIC APPEARANCE/COMMENTS
Cheryl Moi discussed her experience fighting City Hall when she lived in Anaheim. As a new resident of Jurupa Valley, she expressed hope that the Council will continue to work together for the betterment of the community. She voiced a concern that she is having an issue with the Post Office and her new Jurupa Valley address.
Mirna Torres stated that the cornerstone to our democracy is trust. If the people do not trust what their elected officials are saying or they engage in illegal activities, it can lead to mistrust. She stated that a City Commissioner was removed in an effort to restore the public’s trust. She encouraged the City Council to take a stand against illegal cock fighting, with a clear understanding that culture does not supersede the law.
RETURN TO AGENDA
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7. INTRODUCTIONS, ACKNOWLEDGEMENTS, COUNCIL COMMENTS AND
ANNOUNCEMENTS
Mayor Guillermo Silva encouraged residents to get in touch with him via his email at [email protected], as he is experiencing some technical difficulties with his Facebook Account . He responded to some concerns expressed through social media regarding last week’s Public Works Advisory Committee meeting.
City Manager Rod Butler announced that City staff will be putt ing together a n informational meeting for residents regarding truck routes and to address misinformation that is circulating in the community.
Council Member Armando Carmona conveyed a Happy New Year to all. He stated that he is committed to address local resident concerns. He thanked all those who helped with the community cleanup event on January 6. Another community cleanup event is scheduled for Saturday, February 3. Anyone interested in volunteering may contact him at City Hall. He announced that he is working with community partners to host a community cleanup event on the first Saturday of every month to bring awareness to illegal dumping and to help keep Jurupa Valley clean. He stated that he will continue to inform the community on key issues and to keep residents informed about public meetings as it is important to have public input.
8. CITY COUNCIL MEMBER ORAL/WRITTEN REPORTS REGARDING
REGIONAL BOARDS AND COMMISSIONS
A. MAYOR GUILLERMO SILVA
1. Mayor Guillermo Silva gave an update on the Northwest Mosquito and Vector Control District meeting of January 18, 2024.
B. MAYOR PRO TEM BRIAN BERKSON
1. Mayor Pro Tem Brian Berkson gave an update on the Northwest Transportation Now Coalition meeting of January 11, 2024.
2. Mayor Pro Tem Brian Berkson gave an update on the Metrolink / Southern California Regional Rail Authority – Audit and Finance committee meeting of January 12, 2024.
3. Mayor Pro Tem Brian Berkson gave an update on the Mobile Source Air Pollution Reduction Review Committee meeting of January 18, 2024.
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C. COUNCIL MEMBER CHRIS BARAJAS
1. Council Member Chris Barajas gave an update on the Western Riverside Council of Governments - Special E xecutive Committee Strategic Planning session of January 12, 2024.
2. Council Member Chris Barajas gave an update on the Inland Regional Energy Network (I-REN) Executive Committee meeting of January 16, 2024.
9. CITY MANAGER’S UPDATE
A. AB1234 REPORT – CALIFORNIA CONTRACT CITI ES ASSOCIATION
ANNUAL SACRAMENTO LEGISLATIVE ORIENTATION TOUR
Michael Flad, Assistant City Manager, gave an update on the Council’s attendance at the California Contract Cities Association Annual Legislative Tour in Sacramento. He reported that all five Council Members attended the event from January 8 - 9, 2024. Expenses included travel accommodations and up to two meals. Over 120 Council members attended the event, with topics that included homelessness, infrastructure funding, local control, mental health services, housing, global warming, public safety, and the state budget deficit.
Further discussion followed.
B. UPDATE ON ORGANIZED RETAIL THE FT PREVENTION PROGRA M
GRANT AND MANUFACTUR ED HOUSING AND OPPOR TUNITY AND
REVITALIZATION PROGRAM GRANT AWARDS
City Manager Rod Butler provided an update on th e Organized Retail Theft Prevention Program and Manufactured Housing and Opportunity and Revitalization Program Grant Awards. He introduced Cynthia Alcarez and Michael Perez, who will provide management support in the administration of the grant awards. He introduced Monique Claude, the City’s new Communications and Marketing Manager.
City Manager Rod Butler announced that the Trails Master Plan Public Input meeting is scheduled for Tuesday, January 30 at 6:00 pm in the City Council Chamber.
Further discussion followed.
Amy Sells, Principal Management Analyst , provided additional information regarding the Manufactured Housing and Opportunity and Revitalization Program Grant Awards and responded to Council’s questions.
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10. APPROVAL OF MINUTES
A. DECEMBER 21, 2023 REGULAR MEETING
A motion was made by Council Member Leslie Altamirano , seconded by Council Member Chris Barajas, to approve the Minutes of the December 21, 2023 regular meeting.
Ayes: L. Altamirano, C. Barajas, B. Berkson, A. Carmona, G. Silva Noes: None
Absent: None
11. CONSENT CALENDAR
A. COUNCIL APPROVAL OF A MOTION TO WAIVE THE READING OF
THE TEXT OF ALL ORDINANCES AND RESOLUTIONS INCLUDED IN
THE AGENDA
Requested Action: That the City Council waive the reading of the text of all ordinances and resolutions included in the agenda.
B. CONSIDERATION OF CHECK REGISTER IN THE AMOUNT OF
$5,052,938.96
Requested Action: That the City Council ratify the check registers dated November 29, and December 7, 13, 21, and 28, 2023 as well as t he payroll registers dated November 24, 30 and December 8 and 22, 2023.
C. ORDINANCE NO. 2024-01
Requested Action: That the City Council conduct a second reading and adopt Ordinance No. 2024-01, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY, CALIFORNIA, APPROVING CHANGE OF ZONE NO. 21003
(CZ 21003) TO CHANGE THE ZONE FROM MEDIUM -
MANUFACTURING TO MANUFACTURING -SERVICE COMMERCIAL
TO PERMIT THE CONSTRUCTION OF AN APPROXIMATE 1.18
MILLION SQUARE FOOT INDUSTRIAL PARK WITH FIVE
BUILDINGS LOCATED WESTERLY OF WEST RIVERSIDE CANAL,
SOUTHERLY OF 25TH STREET, NORTHERLY OF 28TH STREET, AND
TWO PARCELS LOCATED SOUTHEAST OF THE WEST RIVERSIDE
CANAL AND NORTHWEST OF AVALON STREET, AND EAST OF
28TH STREET (RUBIDOUX COMMERCE PARK)
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D. ORDINANCE NO. 2024-02
Requested Action: That the City Council conduct a second reading and adopt Ordinance No. 2024-02, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA, APPROVING DEVELOPMENT AGREEMENT
NO. 19001 (DA 19001) BETWEEN THE CITY AND PROFICIENCY
CAPITAL, LLC TO PERMIT THE CONSTRUCTION OF AN
APPROXIMATE 1.18 MILLION SQUARE FOOT INDUSTRIAL PARK
WITH FIVE BUILDINGS LOCATED WESTERLY OF WEST
RIVERSIDE CANAL, SOUTHERLY OF 25TH STREET, NORTHERLY
OF 28TH STREET, AND TWO PARCELS L OCATED SOUTHEAST OF
THE WEST RIVERSIDE CANAL AND NORTHWEST OF AVALON
STREET, AND EAST OF 28TH STREET (RUBIDOUX COMMERCE
PARK)
E. ORDINANCE NO. 2024-03
Requested Action: That the City Council conduct a second reading and adopt Ordinance No. 2024-03, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA, APPROVING AN AMENDMENT TO THE
CITY OF JURUPA VALLEY OFFICIAL ZONING MAP FOR CHANGE
OF ZONE NO. 21011 CONSISTING OF APPROXIMATELY 3.84 ACRES LOCATED NORTH OF 45TH STREET, BETWEEN OPAL STREET AND
PACIFIC AVENUE (APN: 182 -190-015, 182-190-016, AND 182-190-017)
CHANGING THE ZONING MAP FROM ONE FAMILY DWELLINGS (R-
1) TO PLANNED UNIT DEVELOPMENT (PUD) (LAS PALMAS
PROJECT)
F. ORDINANCE NO. 2024-04
Requested Action: That the City Council conduct a second reading and adopt Ordinance No. 2024-04, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA, APPROVING CHANGE OF ZONE NO. 22002
TO CHANGE THE ZONE F ROM ONE -(1) FAMILY D WELLINGS
MEDIUM MANUFACTURING (R-1) AND INDUSTRIAL PARK (I-P) TO
SPECIFIC PLAN (SP) Z ONE TO PERMIT THE VE RNOLA RANCH
SPECIFIC PLAN WHICH PROVIDES FOR THE DEV ELOPMENT OF
APPROXIMATELY 1,576 RESIDENTIAL DWELLING UNITS,
RECREATION AREAS, TRAIL AND PARK NETWORKS, OPEN SPACE,
LANDSCAPING AN D STREET IMPROVEMENT S INCLUDING AN
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OVERLAY FOR A POTENT IAL SCHOOL SITE, ON AN
APPROXIMATELY 153 -ACRE SITE GENERALLY BO UNDED BY I -15
FREEWAY TO THE WEST, PATS RANCH ROAD TO THE EAST, AND
BELLEGAVE TO THE NOR TH (VERNOLA RANCH SP ECIFIC PLAN
PROJECT)
G. ORDINANCE NO. 2024-05
Requested Action: That the City Council conduct a second reading and adopt Ordinance No. 2024-05, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA, APPROVING DEVELOPMENT AGREEMENT
NO. 22001 (DA 22001) BETWEEN THE CITY AND MCCUNE &
ASSOCIATES TO IMPLEM ENT THE VERNOLA RANC H SPECIFIC
PLAN WHICH PROVIDES FOR THE DEVELOPMENT OF
APPROXIMATELY 1,576 RESIDENTIAL DWELLING UNITS,
RECREATION AREAS, TRAIL AND PARK NETWORKS, OPEN SPACE,
LANDSCAPING AND STRE ET IMPROV EMENTS INCLUDING AN
OVERLAY FOR A POTENT IAL SCHOOL SITE, ON AN
APPROXIMATELY 153 -ACRE SITE GENERALLY BO UNDED BY I -15
FREEWAY TO THE WEST, PATS RANCH ROAD TO THE EAST, AND
BELLEGRAVE TO THE NO RTH (VERNOLA RANCH S PECIFIC PLAN
PROJECT)
H. AUTHORIZING THE DEST RUCTION OF CERTAIN OBSOLETE CITY RECORDS – REMOVED FROM THE CONSENT CALENDAR FOR
FURTHER DISCUSSION
Requested Action: That the City Council adopt Resolution No. 202 4-01, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS
I. COMPLIANCE REPORT FOR AB1600 DEVELOPMENT IMPACT FEES
Requested Action: That the City Council receive and file the report.
J. CONSIDERATION OF A PURCHASE AND SALE AGREEMENT
BETWEEN THE CITY OF JURUPA VALLEY AND RUBIDOUX
COMMUNITY SERVICES DISTRICT FOR THE GOLDENWEST
BOOSTER PUMP SITE
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Requested Action: That the City Council approve the Purchase and Sale Agreement between the City of Jurupa Valley and the Rubidoux Community Services District for the Goldenwest Booster Pump Site, a portion of City - owned parcel measuring 0.28 acres, and authorize the City Manager to execute the Agreement in substantially the form and format attached to the staff report as approved by the City Attorney.
K. INITIATION OF THE FOLLOWING ACTIONS: 1) REPEAL THE
EMERALD MEADOWS RANCH SPECIFIC PLAN ( SP 337); AND 2)
AMENDMENTS TO THE CITY OF JURUPA VALLEY GENERAL PLAN
LAND USE AND ZONING MAPS FOR CERTAIN PROPERTIES
LOCATED WITHIN THE EMERALD MEADOWS RANCH SPECIFIC
PLAN (SP 337) BOUNDARY ALONG THE NORTH SIDE OF 34 TH
STREET AND ON THE WEST SIDE OF WALLAC E STREET -
REMOVED FROM THE CONSENT CALENDAR FOR FURTHER
DISCUSSION
Requested Action: That the City Council initiate the following:
1. Repeal the Emerald Meadows Ranch Specific Plan (SP 337); and
2. Amendments to the City of Jurupa Valley General Plan L and Use and Zoning Maps for certain properties located within the Emerald Meadows Ranch Specific Plan (SP 337) boundary along the north side of 34 th Street and on the west side of Wallace Street.
L. INITIATION OF A ZONING CODE AMENDMENT TO UPDATE
DEVELOPMENT STANDARDS, PROCESSING REQUIREMENTS, AND
USE REQUIREMENTS IN CERTAIN ZONES THAT APPLY TO
AUTOMOBILE FUELING STATIONS AND TRUCK FUELING
STATIONS – REMOVED FROM THE CONSENT CALENDAR FOR
FURTHER DISCUSSION
Requested Action: That the City C ouncil initiate a Zoning Code Amendment to update development standards, processing requirements, and use requirements in certain zones that apply to automobile fueling stations and truck fueling stations.
M. INITIATION OF AN AMENDMENT TO CHAPTER 9.245 OF THE
MUNICIPAL CODE CONCERNING OUTDOOR ADVERTISING
DISPLAYS AND THE SPECIAL OUTDOOR ADVERTISING DISPLAY
OVERLAY ZONE MAP – REMOVED FROM THE CONSENT
CALENDAR FOR FURTHER DISCUSSION
Requested Action: That the City Council initiate an amendment to Chapter
9.245 of the Municipal Code concerning outdoor advertising displays and the Special Outdoor Advertising Display Overlay Zone Map.
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N. OPEN PURCHASE ORDER FOR PUBLIC WORKS STREET SUPPLIES –
REMOVED FROM THE CON SENT CALENDAR FOR FU RTHER
DISCUSSION
Requested Action: That the City Council approve the open purchase order with Fastenal Company for the purchase of Public Works street supplies for an amount not to exceed $50,000 for fiscal year 2023-24.
O. CONSIDERATION AND APPROVAL OF AMENDMENT NO. 2 TO
PROFESSIONAL SERVICES AGREEMENT WITH RSG, INC. FOR
THE RIO VISTA SPECIFIC PLAN – REMOVED FROM THE CONSENT
CALENDAR FOR FURTHER DISCUSSION
Requested Action: That the City Council authorize the City Manager to execute the Second Amendment for professional services for the Rio Vista Specific Plan.
P. MID-YEAR BUDGET AMENDMENTS FISCAL YEAR 2023-2024
Requested Action: That the City Council approve the Fiscal Year 202 3-2024 Mid-Year Budget Amendments to the City’s Budget as presented in the exhibit attached to the staff report.
A motion was made by Council Member Chris Barajas , seconded by Mayor Pro Tem Brian Berkson , to approve the Consent Calendar , with the exception of Items 11.H, 11 .K, 11.L, 11.M, 11.N, and 11.O, which were removed for further discussion.
For the record, Mayor Pro Tem Brian Berkson voted “No” on Item s 11.C and
11.D. Council Member Armando Carmona voted “No” on Item s 11.C, 11.D,
11.E, 11.F, and 11.G.
City Attorney Peter Thorson announced that Council Member Leslie Altamirano will abstain from voting on Items 11.K, and 11.M as she owns property within 1,000 feet of the District at the Jurupa Valley Specific Plan boundary, which creates a conflict for her in all matters related to the District and implementation of that project.
Ayes: L. Altamirano, C. Barajas, B. Berkson, A. Carmona, G. Silva Noes: None
Absent: None
12. CONSIDERATION OF ANY ITEMS REMOVED FROM THE CONSENT
CALENDAR
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11.H AUTHORIZING THE DESTRUCTION OF CERTAIN OBSOLETE CITY
RECORDS
Council Member Armando Carmon a requested that Item 11.H be removed from the Consent Calendar for further discussion.
Anthony Kelly, Jr. questioned whether certain records would be maintained in the City’s legislative history, once the paper files are destroyed.
City Clerk Victoria Wa sko provided additional information and responded to Council’s questions.
A motion was made by Council Member Chris Barajas, seconded by Council Member Leslie Altamirano, to adopt Resolution No. 2024-01, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS
Ayes: L. Altamirano, C. Barajas, B. Berkson, A. Carmona, G. Silva Noes: None
Absent: None
11.K INITIATION OF THE FOLLOWING ACTIONS: 1) REPEAL THE EMERALD MEADOWS RANCH SPECIFIC PLAN (SP 337); AND 2)
AMENDMENTS TO THE CITY OF JURUPA VALLEY GENERAL PLAN
LAND USE AND ZONING MAPS FOR CERTAIN PROPERTIES
LOCATED WITHIN THE EMERALD MEADOWS RANCH SPECIFIC
PLAN (SP 337) BOUNDARY ALONG THE NORTH SIDE OF 34 TH
STREET AND ON THE WEST SIDE OF WALLACE STREET
Due to a conflict of interest, Council Member Leslie Altamirano stepped down from the dais and left the Council Chamber.
Council Member Armando Carmon a requested that Item 11.K be removed from the Consent Calendar for further discussion.
Anthony Kelly, Jr. voiced a concern that within the original Emerald Meadows Ranch Specific Plan boundary , there are five home owners that never sold to the developers.
Council Member Brian Berkson questioned whether affected homeowners were noticed about a potential zone change and whether the proposed zone change would provide a benefit to the residents.
Further discussion followed.
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Council Member Armando Carmona noted that several residents decided not to sell to the developer for a reason. He requested a more thorough analysis to ensure that any zone changes will be beneficial to the residents.
Joe Perez, Community Development Dir ector, provided additional information and responded to Council’s questions.
Further discussion followed.
A motion was made by Council Member Chris Barajas , seconded by Mayor Guillermo Silva, to initiate the following:
1. Repeal the Emerald Meadows Ranch Specific Plan (SP 337); and
2. Amendments to the City of Jurupa Valley General Plan Land Use and Zoning Maps for certain properties located within the Emerald Meadows Ranch Specific Plan (SP 337) boundary along the north side of 34th Street and on the west side of Wallace Street.
Ayes: C. Barajas, G. Silva
Noes: B. Berkson, A. Carmona
Absent: None
Abstained: L. Altamirano
TIE VOTE – NO ACTION TAKEN
By consensus, the City Council requested a preliminary study of the potential zoning and how it will impact the current owners which includes an evaluation of whether the owners support the new zoning.
Ayes: B. Berkson, C. Barajas, A. Carmona, G. Silva
Noes: None
Absent: None
Abstained: L. Altamirano
11.L INITIATION OF A ZONING CODE AMENDMENT TO UPDATE
DEVELOPMENT STANDARDS, PROCESSING REQUIREMENTS, AND
USE REQUIREMENTS IN CERTAIN ZONES THAT APPLY TO
AUTOMOBILE FUELING STATIONS AND TRUCK FUELING
STATIONS
Council Member Leslie Altamirano returned to the dais.
Mayor Pro Tem Brian Berkson requested that Item 11.L be removed from the Consent Calendar for further discussion.
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Joe Perez, Community Development Director, provided additional information and responded to Council’s questions.
A motion was made by Council Member Chris Barajas, seconded by Mayor Pro Tem Brian Berkson , to initiate a Zoning Code Amendment to update development standards, processing requirements, and use requirements in certain zones that apply to automobile fueling stations and truck fueling stations.
Ayes: L. Altamirano, B. Berkson, C. Barajas, A. Carmona, G. Silva Noes: None
Absent: None
11.M INITIATION OF AN AMENDMENT TO CHAPTER 9.245 OF THE
MUNICIPAL CODE CONCERNING OUTDOOR ADVERTISING
DISPLAYS AND THE SPECIAL OUTDOOR ADVERTISING DISPLAY
OVERLAY ZONE MAP
Due to a conflict of interest, Council Member Leslie Altamirano stepped down from the dais and left the Council Chamber.
Mayor Pro Tem Brian Berkson requested that Item 11.M be removed from the Consent Calendar for further discussion.
Joe P erez, Community Development Director, provided additional information and responded to Council’s questions.
A motion was made by Council Member Chris Barajas , seconded by Mayor Pro Tem Brian Berkson , to initiate an amendment to Chapter 9.245 of the Municipal Code concerning outdoor advertising displays and the Special Outdoor Advertising Display Overlay Zone Map.
Ayes: B. Berkson, C. Barajas, G. Silva
Noes: A. Carmona
Absent: None
Abstained: L. Altamirano
Council Member Leslie Altamirano returned to the dais.
11.N OPEN PURCHASE ORDER FOR PUBLIC WORKS STREET SUPPLIES Mayor Pro Tem Brian Berkson requested that Item 11.N be removed from the Consent Calendar for further discussion.
Paul Toor, Director of Public Works, provided additional information and responded to Council’s questions.
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A motion was made by Council Member Chris Barajas, seconded by Council Member Leslie Altamirano , to approve the open purchase order with Fastenal Company for the purchase of Public Works street supplies f or an amount not to exceed $50,000 for fiscal year 2023-24.
Ayes: L. Altamirano, C. Barajas, A. Carmona, G. Silva
Noes: B. Berkson
Absent: None
11.O CONSIDERATION AND APPROVAL OF AMENDMENT NO. 2 TO
PROFESSIONAL SERVICES AGREEMENT WITH RSG, INC. FOR
THE RIO VISTA SPECIFIC PLAN
Council Member Armando Carmona requested that Item 11.O be removed from the Consent Calendar for further discussion.
Joe Perez, Community Development Director, provided additional information and responded to Council’s questions.
A motion was made by Council Member Chris Barajas, seconded by Council Member Leslie Altamirano , to authorize the City Manager to execute the Second Amendment for professional services for the Rio Vista Specific Plan.
Ayes: L. Altamirano, C. Barajas, B. Berkson, G. Silva
Noes: A. Carmona
Absent: None
13. PUBLIC HEARING
A. PUBLIC HEARING TO CONSIDER MASTER APPLICATION (MA) NO. 23235: 3RD REQUEST FOR A ONE (1) YEAR EXTENSION OF TIME FOR TENTATIVE PARCEL MAP (TPM) NO. 37483 & 1ST REQUEST FOR A ONE (1) YEAR EXTENSION OF TIME FOR CONDITIONAL USE PERMIT (CUP) NO. 21007; LOCATION: NORTHWEST CORNER OF PEDLEY ROAD
AND BEN NEVIS BOULEVARD (APNS: 169 -031-003; 169 -031-004; 169 - 031-005; 169 -031-006; 169 -031-008; 169 -031-009; 16 9-032-002 & 169 -032- 004); (APPLICANT: SUMMER EAGLE LLC & RE-UP LLC)
Staff Report presented by Miguel Del Rio, Senior Planner . Mr. Del Rio reported that the project encompasses 5.36 acres , which will be divided into six commercial parcels. He reported t hat this will be the third request for a one -year extension of time for the Tentative Parcel Map. The applicant is also requesting a one-year extension of time for CUP 21007. Mr. Del Rio indicated that Title 7 of the Jurupa Valley Municipal Code allows m ap extensions not to exceed six years from the date of the original expiration and the EOT is consistent with Title 7, the Subdivision Map Act, General Plan, and Zoning Ordinance.
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Sherrie Munroe, 4M Engineering and Development, representing the applicant, spoke in support of the project and offered to answer any questions.
Mayor Guillermo Silva opened the public hearing.
Anthony Kelly, Jr., voiced support of the project as it will bring much needed commercial investment to the community.
There being no further comments, the public hearing was closed.
Further discussion followed.
A motion was made by Mayor Pro Tem Brian Berkson, seconded by Council Member Armando Carmona, to adopt Resolution No. 2024-02, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
V ALLEY DETERMINING NO FURTHER CEQA REVIEW REQUIRED,
APPROVING A THIRD ONE -YEAR EXTENSION OF TIME FOR
TENTATIVE PARCEL MAP NO. 37483 FOR A SCHEDULE “E”
SUBDIVISION OF APPROXIMATELY 5.36 ACRES OF REAL PROPERTY LOCATED SOUTH OF STATE ROUTE 60, NORTH OF LINCOLN
A VENUE AND BEN NEVIS BOULEV ARD, EAST OF DALLEY WAY, AND WEST OF PEDLEY ROAD (APNS: 169-031-003, -004, -005, -006, -008, -009; 169-032-002, -004), AND APPROVING A ONE YEAR EXTENSION OF TIME FOR CONDITIONAL USE PERMIT NO. 21007 TO PERMI T
CONSTRUCTION OF A GAS STATION, A CONVENIENCE STORE,
INCLUDING THE SALE OF MOTOR VEHICLE FUEL, AND A DRIVE - THRU RESTAURANT PAD ON APPROXIMATELY 1.84 ACRES OF
REAL PROPERTY LOCATED ON THE NORTHWEST CORNER OF
PEDLEY ROAD AND BEN NEVIS BOULEV ARD (APNS: 169-031-003, - 004, -005, -006, -008, -009) IN THE SCENIC HIGHWAY COMMERCIAL (C-P-S) ZONE
Ayes: L. Altamirano, B. Berkson, A. Carmona, G. Silva
Noes: C. Barajas
Absent: None
14. COUNCIL BUSINESS
A. CONSIDERATION OF A FUNDING REQUEST FROM REACH OUT
FOR THE 2022 CALIFORNIA VIOLENCE INTERVENTION AND
PREVENTION GRANT
Staff Report presented by Michael Flad, Assistant City Manager . Mr. Flad reported that in 2022, Reach Out applied for and was successful in receiving a grant in the amount of $5,871,226. The grant re quires a 1:1 match. In November of last year, the City Council received information on the program as part of a
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study session that Reach Out provided to the Council. Some of the matching funds for the grant can be in -kind and other funds have to be cash or general fund type matches. At the direction of the City Manager, the City of Jurupa Valley has committed $2.1 million dollars of in -kind value to the grant as part of an existing annual contract with the Riverside Sheriff’s Department. Reach Out is requesting a general fund contribution of $600,000. Should the Council wish to fund this request, Staff would recommend that $200,000 be included in the current FY Budget with another $400,000 recommendation as part of next year’s budget.
Diana Fox , Executive Director , Reach Out provided an overview of the multi - strategy initiative that will touch on youth, families, and the elderly across the spectrum of the City. She reported that all of the expenditures that would be made with the match ing funds w ill go towards projects that the City is already planning to do such as a corridors plan, blight reduction, and other policies that will improve the quality of life in Jurupa Valley. She provided three options for the matching funds, which include both in-kind and cash match contributions.
Anthony Kelly, Jr. stated that Reach Out is “more than a blessing” to the City of Jurupa Valley as every project and initiative that they have created has provided a strong social infrastructure. He voiced support of t he $600,000 allocation in matching funds.
Further discussion followed.
Council Member Armando Carmona voiced support of the $600,000 cash match as this is a partnership with key agencies in the county that will provide a specific benefit towards violence prevention and other public safety issues that provides an opportunity to gain access to close to $11 million in community benefits.
Mayor Pro Tem Brian Berkson stated that due to the state’s current budget deficit, he is not comfortable budgeting $600,0 00 over the next two years. He suggested that the Council allocate a $200,000 cash match as it has already been appropriated in the City’s budget.
Further discussion followed.
A motion was made b y Council Member Leslie Altamirano , seconded by Council Member Chris Barajas , to approve the Modified Option #2, which would provide an in -kind (non -cash) match in the amount of $1.35 million for FY 2023 -24 and FY 2024 -25 towards the 2022 California Violence Intervention and Prevention (CalVIP) Grant.
Ayes: L. Altamirano, C. Barajas, G. Silva
Noes: B. Berskon, A. Carmona
Absent: None
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B. APPOINTMENT OF CITY DELEGATE AND ALTERNATE FOR THE
2024 SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS
(SCAG) ANNUAL REGIONAL CONFERENCE AND GENERAL
ASSEMBLY
Staff Report presented by Victoria Wasko, City Clerk.
A motion was made by Council Member Chris Barajas, seconded by Council Member Armando Carmona, to select Mayor Pro Tem Brian Berkson as the Delegate and Mayor Guillermo Silva as the Alternate for the SCAG General Assembly meeting on Thursday, May 2 - Friday, May 3, 2024 at the JW Marriott Desert Springs Resort in Palm Desert, California.
Ayes: L. Altamirano, C. Barajas, B. Berkson, A. Carmona, G. Silva Noes: None
Absent: None
15. COUNCIL MEMBER REQUESTS FOR FUTURE AGENDA ITEMS
Council Member Leslie Altamirano asked for an update on the study of a hybrid public safety model for law enforcement services.
Council Member Armando Carmona asked for an update on the Home Rehabilitation Program.
16. CITY ATTORNEY’S REPORT
City Attorney Peter Thorson had no report.
17. COUNCIL MEMBER REPORTS AND COMMENTS
Council Member Armando Carmona announced that on Tuesday, January 30, there will be a Trails Master Plan Community meeting at 6:00 p.m. in the City Coun cil Chamber.
He stated that the City Council did not reconfirm the appointment of the only Latina Planning Commissioner which forced a vacancy. As a result, the City is accepting applications to fill the vacancy. He is looking forward to appointing so meone who asks tough questions and who is not afraid to speak up for residents and will work for the betterment of the community. Letters of interest for the Planning Commission vacancy may be submitted to the City Clerk at [email protected]. Additional information is available on the City’s website at www.jurupavalley.org and social media sites.
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18. ADJOURNMENT
There being no further business before the City Council, Mayor Guillermo Silva adjourned the meeting at 10:34 p.m.
The next meeting of the Jurupa Valley City Council will be held February 1, 2024 at 7:00 p.m. at the City Council Chamber, 8930 Limonite Avenue, Jurupa Valley, CA 92509.
Respectfully submitted,
____________________________
Victoria Wasko, CMC
City Clerk
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120
STAFF REPORT
DATE: FEBRUARY 1, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: ROD BUTLER, CITY MANAGER
BY: CONNIE CARDENAS, ADMINISTRATIVE SERVICES DIRECTOR
SUBJECT: AGENDA ITEM NO. 15.B
CHECK REGISTERS
RECOMMENDATION
That the City Council ratify the check registers dated January 4, 11, and 18, 2024 as well as the payroll register dated January 5, 2024.
The City Council of the City of Jurupa Valley authorizes expenditures through the annual budget process. The FY 2023-24 Budget was adopted on June 15, 2023. Expenditures not included in the annual budget process are approved by resolution throughout the fiscal year.
ANALYSIS
All expenditures on the attached check registers have been approved by the City Council and are in conformance with the authority provided by Section 37208 of the Government Code. The check register dated January 11, 202 4 includes a $20,983.86 payment to Chase Card Services. The Statement, with purchase details, is attached herewith.
OTHER INFORMATION
None.
FINANCIAL IMPACT
Check registers:
01/04/2024 $ 1,114,738.06
01/11/2024 $ 1,933,351.29
01/18/2024 $ 312,601.74
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120
STAFF REPORT
DATE: FEBRUARY 1, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: ROD BUTLER, CITY MANAGER
BY: PAUL TOOR, PUBLIC WORKS DIRECTOR/CITY ENGINEER
SUBJECT: AGENDA ITEM NO. 15.C
SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF
JURUPA VALLEY AND VAN DYKE LANDSCAPE ARCHITECTS, INC.
FOR ON-CALL LANDSCAPE ARCHITECTURAL SERVICES
RECOMMENDATION
1) That the City Council approve the Second Amendment to the Agreement between the City of Jurupa Va lley and Van Dyke Landscape Architects , Inc. for On-Call Landscape Architectural Services and authorize the City Manager to execute the Agreement in substantially the form and format attached and as approved by the City Attorney.
2) That the City Council authorize the Interim Finance Director to make any necessary budget adjustments.
BACKGROUND
Landscape architectural services are necessary to planning and land development related activities. As directed by the City Council, the City has actively been recruiting in- house staff to provide support services related to planning and land development. While the Public Works Department (“Department”) has been successful in recruiting these positions, the City still requires assistance from outside firms to manage the workload and offer consulting services in specialized areas.
At the July 21, 2022, City Council meeting, the Council approved an agreement with Van Dyke Landscape Architects, Inc. (“VDLA”) to provide landscape design, landscape inspection, and plan checking services. The original agreement called for a not-to-exceed amount of $75,000 per fiscal year.
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On April 20, 2023, the City Council approved the First Amendment to the Agreement between the City and VDLA. T his amendment increased the not-to-exceed amount to $150,000 per fiscal year.
Due to considerable ongoing development, the City has utilized VDLA for additional services at a rate far quicker than anticipated. As a result, a Second Amendment is required in order to retain additional landscaping services for the remainder of the fiscal year. Based on projected need through the end of the fiscal year, the Second Amendment calls for a not-to-exceed amount of $250,000 per fiscal year.
ANALYSIS
VDLA has largely been assisting City staff with plan checking and landscape inspection services. Due to the considerable amount of land development occurring in the City, VDLA has exhausted the available allocated funds. In the year 2022, the City has engaged services of new landscape contractor and has incorporated lot of new development into City maintenance system. A detailed inspection for all the landscape improvements is conducted before the City accepts the improvements for maintenance.
The City has accepted five new developments for landscape maintenance this fiscal year 2023-2024 and anticipates to accept four additional developments in the next six months.
To date, the majority of the services received under this Agreement have all been reimbursed through land development projects.
Staff is proposing the Second Amendment to the Agreement to extend the spending limit.
The proposed Amendment will increa se VDLA’s Agreement up to $250,000 per fiscal year through the initial term of the Agreement. Funding for the Amendment is available in the current Fiscal Year 2023-24 budget. As previously stated, the majority of services are reimbursable through land development projects.
FINANCIAL IMPACT
If the Second Amendment is approved, the not to exceed amount will be increased to $250,000.00 per fiscal year throughout the initial term of the Agreement. The majority of services provided will continue to be reimbursed by new development projects and capital improvement projects. There will not be any impact to the City’s General Fund.
ALTERNATIVES
1. Do not approve the Second Amendment between the City and VDLA
2. Provide alternative direction to staff.
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120
STAFF REPORT
DATE: FEBRUARY 1, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: ROD B. BUTLER, CITY MANAGER
SUBJECT: AGENDA ITEM NO. 15.D
AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE CITY
OF JURUPA VALLEY AND GRC ASSOCIATES, INC. FOR
ADMINISTRATION OF THE AMERICAN RESCUE PLAN ACT HOME
REHABILITATION PROGRAM
RECOMMENDATION
1) That the City Council approve the Agreement by and between the City of Jurupa Valley and GRC Associates, Inc. for Administration of the American Rescue Plan Act (ARPA) Home Rehabilitation Program and authorize the Ci ty Manager to execute the Agreement in substantially the form and format attached and as approved by the City Attorney.
2) That the City Council authorize the Interim Finance Director to make any necessary budget adjustments.
BACKGROUND
On May 2, 20 19, the City Council created the City’s first Home Rehabilitation Program.
For the past five years the City Council approved Community Development Block Grants (CDBG), that provide direct financial assistance to l ow and moderate income home owners to make much-needed repairs to their home. Successful applicants of the Home Rehabilitation Program are eligible to receive grants of up to $10,000.00 to use towards health and safety -related home repairs. Typically, grantees use these funds to make critical repairs to leaking roofs, broken stairs, malfunctioning plumbing systems, and other qualifying repairs . To date, t his funding has awarded over $380,000 in grants to 38 families.
ANALYSIS
The need for the Home R ehabilitation Program has been great throughout the past five years, and this program continues to have a waiting list. Many applicants wait months for
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the next year’s CDBG funding award and the current list has six (6) qualified single-family home applicants.
On August 18, 2022, the City Council approved $500,000 for the Local Economic Assistance Program (LEAP) through the American Rescue Plan Act (ARPA). As a result of the program, all 36 of the qualified business that applied received funding, leaving a fund balance of $90,000. Staff recommends shifting the remaining fund balance to the oversubscribed Home Rehabilitation Program. The authority to transfer funding from an undersubscribed program (LEAP) to an oversubscribed program (Home Rehab) is entirely within the City Council discretion.
This recommended appropriation meets ARPA Expenditure Objectives by fundin g a project as an eligible expenditure category under ARPA guidelines, and will be expended well before the December 2026 deadline. The attached Agreement with GRC Associates, provides for $19,600 in program administrative services. GRC Associates, is the City’s current CDBG program consultant, who implements and administer s the Hom e Rehabilitation Program.
The program administrative services include:
Project Management and Coordination
Grant Processing
Grant Documents
Property Inspection/Work Write-Up
Bid Package
Construction Management
Grant Portfolio Management
FINANCIAL IMPACT
Funding for this program, in the amount of $90,000, is included in City’s ARPA Expenditure Plan that was adopted by the City Council on August 18, 2022. If approved, funding will be appropriated from Federal ARPA Funds Account 2520
ALTERNATIVES
1. Do not approve the Agreement for Consultant Services between City of Jurupa Valley and GRC Associates, Inc. for Administration of the Affordable Home Rehabilitation Program.
2. Provide alternate direction to staff.
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AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE CITY OF JURUPA VALLEY AND GRC ASSOCIATES, INC. FOR ADMINISTRATION OF THE
AMERICAN RESCUE PLAN ACT HOME REHABILITATION PROGRAM
THIS AGREEMENT is made and effective as of February 1, 2024, between the City of Jurupa Valley (“City”) and GRC Associates, Inc., a California corporation (“Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. Term
This Agreement shall commence on February 1, 2024, and shall remain and continue in effect until tasks described herein are completed in accordance with the Scope of Services, but in no event later than December 31, 2026, unless sooner terminated pursuant to the provisions of this Agreement.
2. Services
Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.
3. Performance
Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. Payment
A. The City agrees to cause Consultant to be paid monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Quotation for Service, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed nineteen- thousand, six-hundred dollars ($19,600) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Council.
C. Consultant shall submit invoices monthly for actual services performed.
Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of
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receipt of each invoice as to all non-disputed fees. If the City disputes any of consultant’s fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice.
5. Suspension or Termination of Agreement Without Cause A. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
B. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 4.
6. Default Of Consultant
A. The Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant’s control, and without fault or negligence of the Consultant, it shall not be considered a default.
B. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he or she shall serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
7. Ownership and Maintenance Of Documents
A. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities
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related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of two (2) years after receipt of final payment.
B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City Manager, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.
8. Indemnification.
Consultant shall defend, hold harmless and indemnify the City, its elected officials, officers, employees, designated volunteers and those City agents serving as independent contractors in the role City officials (collectively “Indemnitees”) with respect to any and all claims, demands, damages, liabilities, losses, costs or expenses, including attorneys’ fees and costs of defense (collectively, “Claims” hereinafter), including but not limited to, Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to acts or omissions of Consultant or any of its officers, employees, subcontractors, or agents in the performance of this Agreement, except for such loss or damage arising from the negligence or willful misconduct of the City, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City’s choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant’s duty to defend pursuant to this Section shall apply independent of any prior, concurrent or subsequent misconduct, negligent acts, errors or omissions or Indemnitees.
9. Insurance Requirements.
A. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.
1) Minimum Scope of Insurance. Coverage shall be at least as broad as:
a) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88.
b) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable.
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c) Worker’s Compensation insurance as required by the State of California and Employer’s Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker’s compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 2) Minimum Limits of Insurance. Consultant shall maintain limits no less than:
a) General Liability: One million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability: One million dollars ($1,000,000) per accident for bodily injury and property damage.
c) Worker’s Compensation as required by the State of
California; Employer’s Liability: One million dollars ($1,000,000) per accident for bodily injury or disease.
3) Deductibles and Self-Insured Retentions. Any deductibles or self- insured retentions shall not exceed $25,000 unless otherwise approved in writing by the City Manager in his sole discretion.
B. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1) The City, its elected officials, officers, employees, designated volunteers and those City agents serving as independent contractors in the role City officials (“Additional Insured”) shall be covered as insured’s as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the Additional Insureds. 2) For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance as respects the Additional Insureds. Any insurance or self- insured maintained by the Additional Insureds shall be excess of the Consultant’s insurance and shall not contribute with it.
3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the Additional Insureds.
4) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
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5) Each insurance policy required by this clause shall be endorsed to state that the insurer shall endeavor to provide thirty (30) days’ prior written notice, by certified mail, return receipt requested, to the City prior to any action to suspend, void, cancel or otherwise reduce in coverage or in limits.
6) Within one (1) business day following receipt by Consultant of any notice correspondence or notice, written or oral, of an action or proposed action to suspend, void, cancel or otherwise reduce in coverage or in limits of the required insurance, Consultant shall notify City of such action or proposed action.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A-:VII, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements.
D. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City’s forms, the Consultant’s insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications.
E. Modifications. City Manager may, with the consent of the City Attorney, waive the provisions of this paragraph or provided for other forms of insurance as may be necessary to enable the City to receive adequate insurance protection as contemplated in this section.
10. Independent Contractor
A. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City.
Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
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11. Legal Responsibilities
The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.
12. Confidentiality; Release Of Information
A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization.
B. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.
13. Assignment
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. City consents to the use of the sub-consultants described in Exhibit A to this Agreement provided the costs of such sub-consultants shall be borne by the Consultant and shall not exceed the costs described in Paragraph 5 of this Agreement.
14. General Provisions
A. Notices
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (I) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above.
To City: City of Jurupa Valley
8930 Limonite Avenue
Jurupa Valley, CA 92509
Attention: City Manager
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12774-0102\2660634v2.doc
To Consultant: GRC Associates, Inc.
8060 Florence Avenue, Suite 303
Downey, CA 90240
Attention: Robert G. Vasquez
B. Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
C. Governing Law; Venue
1) The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. 2) Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Jurupa Valley. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court’s judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted.
D. Prohibited Interest. No officer, or employee of the City of Jurupa Valley who has participated in the development of this Agreement or its administration shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant’s sub-contractors, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City Council or City of Jurupa Valley has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the Consultant or Consultant’s sub- Consultants on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement.
E. Entire Agreement. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.
F. Time is of Essence. In carrying out the provisions of this Agreement, both parties acknowledge and agree that time is of the essence.
G. Authority To Execute This Agreement. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
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12774-0102\2660634v2.doc
CITY OF JURUPA VALLEY
Guillermo Silva
Mayor
ATTEST:
Victoria Wasko, CMC
City Clerk
APPROVED AS TO FORM
Peter M. Thorson
City Attorney
GRC ASSOCIATES, INC.
By:
Name:
Title:
By:
Name:
Title:
[SIGNATURES OF TWO CORPORATE OFFICERS OR CORPORATE AUTHORITY RESOLUTION REQUIRED]
Page | 1
120
STAFF REPORT
DATE: FEBRUARY 1, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: ROD BUTLER, CITY MANAGER
SUBJECT: AGENDA ITEM NO. 15.E
CITY COUNCIL APPROVAL OF 2024 LEGISLATIVE PLATFORM
RECOMMENDATION
That the City Council approve the Legislative Platform for the Calendar Year of 2024.
BACKGROUND
The City of Jurupa Valley recognizes the need for active leg islative engagement at the regional, state, and federal level to protect and enhance the interests of Jurupa Valley’s residents and businesses. City officials and staff maintain close relationships with Jurupa’s state and federal representatives , actively participate in various associations representing cities and coordinate with contracted legislative lobbyists to advocate, influence and monitor legislation.
The Legislative Platform provides a policy framework for the City to respond to legislative issues important to the City; including correspondence from the Mayor or City Manager to the Legislature and/or Congress. The City’s primary legislative focus includes protecting local government control, improving public safety, maintaining local government revenues, obtaining funding f or infrastructure, housing, workforce and economic development improvements.
ANALYSIS
By implementing and maintaining an active legislative advocacy program, the City can ensure that the City Council and staff are apprised of evolving state initiatives that may affect the City’s key pr iorities, programs, or operations. On September 1, 2022, the C ity Council appointed two members to the newly formed Legislative Ad Hoc subcommittee .
It is the intent of the subcommittee to work with staff and the City’s lobbyists on legislative and regulatory matters, provide direction on the legislative platform, respond to requests for support/opposition to legislation, and represent the City at advocacy functions. The Legislative Platform is intended to assist the Mayor, Councilmembers, and staff to pro - actively and appropriately address legislation that promotes City interests and preserve
RETURN TO AGENDA
Page | 1
120
STAFF REPORT
DATE: FEBRUARY 1, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: ROD BUTLER, CITY MANAGER
BY: PAUL TOOR, PUBLIC WORKS DIRECTOR/CITY ENGINEER
SUBJECT: AGENDA ITEM NO. 15.F
REJECTION OF PROPOSA LS FOR THE TRAFFIC SIGNAL DESIGN
SERVICES AT PYRITE STREET AND STATE ROUTE 60 PROJECT
NUMBER 23114
RECOMMENDATION
1) That the City Council reject the proposals for traffic signal design services at the intersection of Pyrite Street and State Route 60, Project No. 23314 and authorize staff to re-advertise the project.
BACKGROUND
In July 2021, the City Council adopted Resolution N o. 2021-56 approving the “Shops at Jurupa” project locate d at the northeast corner of Mission Boulevard and Pyrite.
Subsequently, the project approval was amended by City Council Resolution No. 2022- 110 and the cooperative agreement was approved on November 17, 2022.
The project includes several type s of developments, such as commercial, retail, fitness center; car wash, convenience store, gas station, grocery store and restaurant (sit down and drive-thru).
As part of the conditions of approval for the project, the developer was required to perform the traffic impact analysis to support the project development. The traffic impact analysis was prepared and identified the traffic conditions before and after the development was built out. The traffic study identified that the level of service at the intersection of Pyrite Street at the Highway 60 and Granite Hill at Pyrite required the installation and synchronization of the traffic signals to accommodate the future traffic condition.
RETURN TO AGENDA
Page | 2
On October 26, 2022, Staff published a Request for Proposals (“RFP”) for the Traffic Signal Design Services. The RFP was published on the City’s PlanetBids portal, a web based procurement and bidding system.
The scope of work advertised in the RFP included the traffic design services at Pyrite Street and State Route 60 and at the intersection of Pyrite Street at Granite Hill. The RFP closed on November 22, 2022, and the City received two proposals.
ANALYSIS
The City received proposal from the following firms:
o Michael Baker International Inc., Ontario, CA
o Minagar and Associates Inc., Laguna Hills, CA
A review committee consisting of engineering Staff ranked the proposals per the guidelines set forth in the RFP. Upon reviewing the proposals, it was determined that it is in the best interests of the City to reject all proposals and to re-advertise the project in order to obtain better proposals.
FINANCIAL IMPACT
There is no fiscal impact for rejecting the proposal.
ALTERNATIVES
1. Do not reject the proposals
2. Provide alternative direction to staff.
************************** SIGNATURES ON FOLLOWING PAGE **************************
Page | 1
120
STAFF REPORT
DATE: FEBRUARY 1, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: ROD BUTLER, CITY MANAGER
BY: JUNE OVERHOLT, INTERIM FINANCE DIRECTOR
SUBJECT: AGENDA ITEM NO.15.G
APPROVAL OF DISPOSITION OF SURPLUS EQUIPMENT
RECOMMENDATION
It is recommended th at the City Council approve liquidation of surplus equipment on a quarterly schedule.
BACKGROUND
On October 18, 2022, The City of Jurupa Valley contracted with Liquidity Services Operations, LLC dba GovDeals online auction platform. There is a need to surplus equipment located at the Jurupa Valley Operations Center (JVOC). GovDeals provides online auction services for various government entitie s within the United States and has agreements with many State of California government municipalities. GovDeals, inspects, inventories, and provides value analysis of surplus items to City staff. Upon approval and mutual consent with City staff, GovDeals then administers a public online auction portal.
GovDeals manages and administers the online auction process . GovDeals also serves as a liaison between the buyer and the City Staff to coordinate payment and pick up of all surplus items.
ANALYSIS
The surplus equipment includes (2) – 12,000 gallon above ground fuel tanks, (6) fuel pumps, (3) - 2016 RT1250 BMW Police Motorcycles, and various scrap steel pieces and broken car wash equipment located at the Jurupa Valley Operations Center Parking Lot.
The removal of this equipment will create efficiencies in the use of space as well as return proceeds to the City’s General Fund from the sale of the equipment.
RETURN TO AGENDA
Page | 1
cr120
STAFF REPORT
DATE: FEBRUARY 1, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: ROD B. BUTLER, CITY MANAGER
BY: MICHAEL FLAD, ASSISTANT CITY MANAGER
SUBJECT: AGENDA ITEM NO. 18.A
APPROVAL TO ADOPT THE NEWLY PROPOSED CLASSIFICATION
AND COMPENSATION/BENEFITS PLAN AND NEW SALARY
SCHEDULE FOR FISCAL YEAR 2023-2024
RECOMMENDATION
1) That the City Council approve the creation of a classification and compensation (salary) plan including, a 13 -Step, P ay Grade System, 17 title changes, 15 reclassifications, and 2 classification eliminations.
2) Approve an increase of one Part Time IT Technician position to full time (40 hours per week) and add one new Accountant (I) position to the organization. 3) Adopt the amended Authorized Positions Listing for 2023-24. 4) Authorize the City Manager, or designee, to execute all newly create d job descriptions including the ability to make minor non-substantive changes. 5) Authorize the City Manager, or designee, to execute all amended City Policies and Administrative Procedures related to the recommended changes in the benefits plan including Tuition Reimbursement, City Holidays, Floating Holidays, Bereavement Leave, Sick Leave and PTO Annual Max Accruals; 6) Authorize the Interim Finance Director to make any necessary budget adjustments.
7) That the City Council adopt Resolution No. 2024-03, entitled:
RETURN TO AGENDA
Page | 2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA, ESTABLISHING A NEW CLASSIFICATION AND
COMPENSATION PLAN INCLUDING A NEW STEP & RANGE SALARY
SCHEDULE FOR ALL CLASSIFICATIONS, AMENDED AUTHORIZED
POSITION LISTING AND BENEFIT PLAN CHANGES
BACKGROUND
On November 3, 2022, the City Council approved a contract with HR Dy namics & Performance Man agement to complete a Classification and Compensation Study.
Classification and compensation studies are a tool commonly utilized by municipalities to compare an organizations structure, job titles, job descriptions, salaries and benefits with the “market” of similar organizations. In order to recruit and retain quality employees, it is critical for a city to compensate employees fairly for tasks performed when compared to the compensation paid by other employers for the same type of tasks. While recruitment and retention data provide valuable information to an employer regarding compensation competitiveness, regular classification and compensation surveys, like the one conducted by HR Dynamics, provide a level of evaluation and analysis that are critical to informed decision-making.
Additionally, the study purposefully addressed the rapid changes in the City’s operations and staffing, which has affected the type, scope, level, and classification work performed by staff. During the City Council’s meetings on October 19, 2023 and November 16, 2023 the consultant and City staff met with the City Council to review t he results of the study and develop a compensation plan methodology to continue attracting, developing, and retaining current staff levels and future growth of the City.
As a summary review, Part I of the Classification Study evaluated job classifications based on the work currently performed by employees. Employees complete d a job analysis form an d interview with the HR Dynamics & Performance Management Consultant for development of a new Classification Plan. The Classification Plan includes departmental structure, job families , career ladders, succession planning and projected organization growth. The consultant reviewed and provided amendments to 87 job descriptions that are now compliant with the Americans with Disabilities Act (ADA) regulations. After review of the 87 job s stud ied, the consultant recommended 17 title changes, 15 reclassifications, and 2 classification elimination s (where obsolete) . The consultant also provided classification guidelines for the main tenance of the plan and created additional classifications, to address the continued growth of the City.
Part II of the Compensation Study evaluated and compared the salaries and benefits of 66 job classifications, which addressed a total of 87 City of Jurupa Valley positions, to the competitive marketplace. These 66 job classifications were then compared to the same classifications in 11 comparable cities. While the amount of comparative analysis Page | 3
and detail is voluminous (66 positions X 11 agencies = 726 evaluations), in the aggregate, some important trends emerged.
Of the 66 job classifications studied, 52 classifications, or 79% are below market average for Total Compensation.
The remaining classifications survey results are as follows:
6 out of 66 Existing Classifications are within range (+/-5%) 6 out of 66 Existing Classifications yielded insufficient data 2 out of 66 Existing Classifications are above market average
In summary, the City’s overall salaries and benefits offerings were found to be behind those offered by the 11 comparable agencies in the labor market . As part of the City Council adopted Fiscal Year 2023 -2024 budget process, the City Council included $200,000 in funding to begin the implementation of the Classification and Compensation Study recommendations. The following recommendations fall within the already approved City Council budget appropriation.
Adopt the new 13-step, salary structure based on the external survey results and align salaries for classifications below average to the appropriate step based on their internal salary relationship and to allow for merit based pay increases within a positions pay range.
Implement the Tuition Reimbursement Program not to exceed $2,500 per year for each approved participant.
Increase the Number of City Holidays by 2.5 days:
0 2
4 6
8 10
12 14
5.1-10% 11-15% 16-20% 21-25% 26-30% 31-35% 36-45% 46%+
13 9
13 6
4 4
2 1
52 out of 66 Survey Results
Percentage Below
Market Average
Total Compensation
-1-
RESOLUTION NO. 2024-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF JURUPA VALLEY, CALIFORNIA, ESTABLISHING A
NEW CLASSIFICATION AND COMPENSATION PLAN
INCLUDING A NEW STEP & RANGE SALARY SCHEDULE
FOR ALL CLASSIFICATIONS, AMENDED AUTHORIZED
POSITION LISTING AND BENEFIT PLAN CHANGES
Whereas, the “City” has created a new salary step and pay grade (range) which consists of a maximum of 13 steps for each classification allowing the City more flexibility t o promote individuals and allowing employees an annual merit increase of up to 7.5% based upon satisfactory work performance. Changes to employee salary will not exceed the maximum allowed per their authorized pay range of their approved classification; and Whereas, after the adoption of the salary step and pay grade, employees will be placed into the appropriate step and range nearest to their current salary on the new schedule; and Whereas, employees recommended to be reclassified as a result of the c lassification and compensation study will be placed in the appropriate range and step based on the City’s promotional rules, retro to January 1, 2024; and
Whereas, the following benefits plan changes will occur this fiscal year:
Implement the Tuition Re imbursement Program for eligible employees up to a maximum of $2,500 per year for each approved participant.
Increase the Number of City Holidays by 2.5 days: (.5) Day prior to Thanksgiving; (1) Floating Holiday; previously approved Juneteenth. H olidays will be pro -rated based on <40 hours work week.
Add two additional paid Bereavement Leave Days, totaling 5 days (consistent with state law)
Add a Sick Leave Bank (45 hours annually) pursuant to new state law in California.
The law requires employer to provide full time and part-time employees with 5 days or 40 hours of paid sick leave whichever is higher each year that is not accumulative or cashed out. Most full time employees work a 9/80 schedule; thereby, the appropriate accruals for full time employees is 45 hours and part -time employees is 40 hours per year, every January.
Increase the Maximum Annual Accrual Rate for Personal Time Off (PTO) from an amount equal to the Annual Accrual Rate, to 2(x) the Annual Accrual Rate.
-2-
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY HEREBY RESOLVES AS FOLLOWS:
Section 1. The new “Classification and Compensation Plan including New Step & Grade Salary Schedule” for all classifications as listed in Exhibit A, the amended authorized position listing and benefits plan changes to this Resolution is hereby adopted for Fiscal Year 2023-2024.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Jurupa Valley on this 1st day of February 2024.
______________________________
Guillermo Silva
Mayor
ATTEST:
______________________________
Victoria Wasko, CMC
City Clerk
-3-
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF JURUPA VALLEY )
I, Victoria Wasko, City Clerk of the City of Jurupa Valley, do hereby certify that the foregoing Resolution No. 2023-03 was duly passed and adopted at a meeting of the City Council of the City of Jurupa Valley on the 1st day of February 2024 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Jurupa Valley, California, this 1st day of February 2024.
________________________________
Victoria Wasko, City Clerk
City of Jurupa Valley
A-1
Exhibit A
Authorized Position Listing and Benefits Plan
CITY OF JURUPA VALLEY RANGE TABLE - WITH RECOMMENDED RANGE PLACEMENTS USING DATA AND INTERNAL ALIGNMENT
2.5% Between Steps/2.5% Between Pay Grades
% ABOVE
PAY GRADE POSITION LOWER CLASS FSLA STATUS GROUP STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 101 $15.50 $15.89 $16.28 $16.68 $17.09 $17.52 $17.94 $18.39 $18.84 $19.31 $19.78 $20.28 $20.77 Hourly $1,240.00 $1,271.00 $1,302.00 $1,334.55 $1,367.10 $1,401.28 $1,435.46 $1,471.34 $1,507.23 $1,544.91 $1,582.59 $1,622.15 $1,661.72 Biweekly $2,686.67 $2,753.83 $2,821.00 $2,891.53 $2,962.05 $3,036.10 $3,110.15 $3,187.91 $3,265.66 $3,347.30 $3,428.94 $3,514.67 $3,600.39 Monthly $32,240.00 $33,046.00 $33,852.00 $34,698.30 $35,544.60 $36,433.22 $37,321.83 $38,254.88 $39,187.92 $40,167.62 $41,147.32 $42,176.00 $43,204.68 Annually 102 $15.89 $16.28 $16.68 $17.10 $17.52 $17.95 $18.39 $18.85 $19.31 $19.79 $20.28 $20.78 $21.29 Hourly $1,271.00 $1,302.78 $1,334.55 $1,367.91 $1,401.28 $1,436.31 $1,471.34 $1,508.12 $1,544.91 $1,583.53 $1,622.15 $1,662.71 $1,703.26 Biweekly $2,753.83 $2,822.68 $2,891.53 $2,963.81 $3,036.10 $3,112.00 $3,187.91 $3,267.60 $3,347.30 $3,430.98 $3,514.67 $3,602.53 $3,690.40 Monthly $33,046.00 $33,872.15 $34,698.30 $35,565.76 $36,433.22 $37,344.05 $38,254.88 $39,211.25 $40,167.62 $41,171.81 $42,176.00 $43,230.40 $44,284.80 Annually 103 $16.28 $16.69 $17.10 $17.53 $17.95 $18.40 $18.85 $19.32 $19.79 $20.29 $20.78 $21.30 $21.82 Hourly $1,302.78 $1,335.34 $1,367.91 $1,402.11 $1,436.31 $1,472.22 $1,508.12 $1,545.83 $1,583.53 $1,623.12 $1,662.71 $1,704.28 $1,745.84 Biweekly $2,822.68 $2,893.25 $2,963.81 $3,037.91 $3,112.00 $3,189.80 $3,267.60 $3,349.29 $3,430.98 $3,516.76 $3,602.53 $3,692.60 $3,782.66 Monthly $33,872.15 $34,718.95 $35,565.76 $36,454.90 $37,344.05 $38,277.65 $39,211.25 $40,191.53 $41,171.81 $42,201.11 $43,230.40 $44,311.16 $45,391.92 Annually 104 $16.69 $17.11 $17.53 $17.96 $18.40 $18.86 $19.32 $19.81 $20.29 $20.80 $21.30 $21.84 $22.37 Hourly $1,335.34 $1,368.73 $1,402.11 $1,437.16 $1,472.22 $1,509.02 $1,545.83 $1,584.47 $1,623.12 $1,663.70 $1,704.28 $1,746.88 $1,789.49 Biweekly $2,893.25 $2,965.58 $3,037.91 $3,113.86 $3,189.80 $3,269.55 $3,349.29 $3,433.03 $3,516.76 $3,604.68 $3,692.60 $3,784.91 $3,877.23 Monthly $34,718.95 $35,586.93 $36,454.90 $37,366.27 $38,277.65 $39,234.59 $40,191.53 $41,196.32 $42,201.11 $43,256.13 $44,311.16 $45,418.94 $46,526.72 Annually 105 Office Assistant First Level NE General $17.11 $17.54 $17.96 $18.41 $18.86 $19.33 $19.81 $20.30 $20.80 $21.32 $21.84 $22.38 $22.93 Hourly $1,368.73 $1,402.95 $1,437.16 $1,473.09 $1,509.02 $1,546.75 $1,584.47 $1,624.09 $1,663.70 $1,705.29 $1,746.88 $1,790.55 $1,834.23 Biweekly $2,965.58 $3,039.72 $3,113.86 $3,191.70 $3,269.55 $3,351.29 $3,433.03 $3,518.85 $3,604.68 $3,694.79 $3,784.91 $3,879.53 $3,974.16 Monthly $35,586.93 $36,476.60 $37,366.27 $38,300.43 $39,234.59 $40,215.45 $41,196.32 $42,226.22 $43,256.13 $44,337.54 $45,418.94 $46,554.41 $47,689.89 Annually 106 $17.54 $17.98 $18.41 $18.87 $19.33 $19.82 $20.30 $20.81 $21.32 $21.85 $22.38 $22.94 $23.50 Hourly $1,402.95 $1,438.02 $1,473.09 $1,509.92 $1,546.75 $1,585.42 $1,624.09 $1,664.69 $1,705.29 $1,747.92 $1,790.55 $1,835.32 $1,880.08 Biweekly $3,039.72 $3,115.71 $3,191.70 $3,271.50 $3,351.29 $3,435.07 $3,518.85 $3,606.82 $3,694.79 $3,787.16 $3,879.53 $3,976.52 $4,073.51 Monthly $36,476.60 $37,388.52 $38,300.43 $39,257.94 $40,215.45 $41,220.84 $42,226.22 $43,281.88 $44,337.54 $45,445.97 $46,554.41 $47,718.27 $48,882.13 Annually 107 $17.98 $18.42 $18.87 $19.35 $19.82 $20.31 $20.81 $21.33 $21.85 $22.40 $22.94 $23.52 $24.09 Hourly $1,438.02 $1,473.97 $1,509.92 $1,547.67 $1,585.42 $1,625.05 $1,664.69 $1,706.30 $1,747.92 $1,791.62 $1,835.32 $1,881.20 $1,927.08 Biweekly $3,115.71 $3,193.60 $3,271.50 $3,353.28 $3,435.07 $3,520.95 $3,606.82 $3,696.99 $3,787.16 $3,881.84 $3,976.52 $4,075.94 $4,175.35 Monthly $37,388.52 $38,323.23 $39,257.94 $40,239.39 $41,220.84 $42,251.36 $43,281.88 $44,363.93 $45,445.97 $46,582.12 $47,718.27 $48,911.23 $50,104.19 Annually 108 $18.42 $18.89 $19.35 $19.83 $20.31 $20.82 $21.33 $21.86 $22.40 $22.96 $23.52 $24.10 $24.69 Hourly $1,473.97 $1,510.82 $1,547.67 $1,586.36 $1,625.05 $1,665.68 $1,706.30 $1,748.96 $1,791.62 $1,836.41 $1,881.20 $1,928.23 $1,975.26 Biweekly $3,193.60 $3,273.44 $3,353.28 $3,437.11 $3,520.95 $3,608.97 $3,696.99 $3,789.42 $3,881.84 $3,978.89 $4,075.94 $4,177.83 $4,279.73 Monthly $38,323.23 $39,281.31 $40,239.39 $41,245.37 $42,251.36 $43,307.64 $44,363.93 $45,473.03 $46,582.12 $47,746.68 $48,911.23 $50,134.01 $51,356.79 Annually 109 $18.89 $19.36 $19.83 $20.33 $20.82 $21.34 $21.86 $22.41 $22.96 $23.53 $24.10 $24.71 $25.31 Hourly $1,510.82 $1,548.59 $1,586.36 $1,626.02 $1,665.68 $1,707.32 $1,748.96 $1,792.69 $1,836.41 $1,882.32 $1,928.23 $1,976.44 $2,024.64 Biweekly $3,273.44 $3,355.28 $3,437.11 $3,523.04 $3,608.97 $3,699.19 $3,789.42 $3,884.15 $3,978.89 $4,078.36 $4,177.83 $4,282.28 $4,386.73 Monthly $39,281.31 $40,263.34 $41,245.37 $42,276.51 $43,307.64 $44,390.33 $45,473.03 $46,609.85 $47,746.68 $48,940.34 $50,134.01 $51,387.36 $52,640.71 Annually 110 Custodian First Level NE General $19.36 $19.84 $20.33 $20.83 $21.34 $21.88 $22.41 $22.97 $23.53 $24.12 $24.71 $25.32 $25.94 Hourly $1,548.59 $1,587.30 $1,626.02 $1,666.67 $1,707.32 $1,750.00 $1,792.69 $1,837.50 $1,882.32 $1,929.38 $1,976.44 $2,025.85 $2,075.26 Biweekly $3,355.28 $3,439.16 $3,523.04 $3,611.12 $3,699.19 $3,791.67 $3,884.15 $3,981.26 $4,078.36 $4,180.32 $4,282.28 $4,389.34 $4,496.39 Monthly $40,263.34 $41,269.93 $42,276.51 $43,333.42 $44,390.33 $45,500.09 $46,609.85 $47,775.10 $48,940.34 $50,163.85 $51,387.36 $52,672.05 $53,956.73 Annually 111 Office Assistant II 15% NE General $19.84 $20.34 $20.83 $21.35 $21.88 $22.42 $22.97 $23.54 $24.12 $24.72 $25.32 $25.96 $26.59 Hourly $1,587.30 $1,626.99 $1,666.67 $1,708.34 $1,750.00 $1,793.75 $1,837.50 $1,883.44 $1,929.38 $1,977.61 $2,025.85 $2,076.49 $2,127.14 Biweekly $3,439.16 $3,525.14 $3,611.12 $3,701.40 $3,791.67 $3,886.47 $3,981.26 $4,080.79 $4,180.32 $4,284.83 $4,389.34 $4,499.07 $4,608.80 Monthly $41,269.93 $42,301.67 $43,333.42 $44,416.76 $45,500.09 $46,637.60 $47,775.10 $48,969.48 $50,163.85 $51,417.95 $52,672.05 $53,988.85 $55,305.65 Annually 112 $20.34 $20.85 $21.35 $21.89 $22.42 $22.98 $23.54 $24.13 $24.72 $25.34 $25.96 $26.61 $27.25 Hourly $1,626.99 $1,667.66 $1,708.34 $1,751.05 $1,793.75 $1,838.60 $1,883.44 $1,930.53 $1,977.61 $2,027.05 $2,076.49 $2,128.41 $2,180.32 Biweekly $3,525.14 $3,613.27 $3,701.40 $3,793.93 $3,886.47 $3,983.63 $4,080.79 $4,182.81 $4,284.83 $4,391.95 $4,499.07 $4,611.55 $4,724.02 Monthly $42,301.67 $43,359.22 $44,416.76 $45,527.18 $46,637.60 $47,803.54 $48,969.48 $50,193.71 $51,417.95 $52,703.40 $53,988.85 $55,338.57 $56,688.29 Annually 113 $20.85 $21.37 $21.89 $22.44 $22.98 $23.56 $24.13 $24.73 $25.34 $25.97 $26.61 $27.27 $27.94 Hourly $1,667.66 $1,709.35 $1,751.05 $1,794.82 $1,838.60 $1,884.56 $1,930.53 $1,978.79 $2,027.05 $2,077.73 $2,128.41 $2,181.62 $2,234.83 Biweekly $3,613.27 $3,703.60 $3,793.93 $3,888.78 $3,983.63 $4,083.22 $4,182.81 $4,287.38 $4,391.95 $4,501.75 $4,611.55 $4,726.84 $4,842.12 Monthly $43,359.22 $44,443.20 $45,527.18 $46,665.36 $47,803.54 $48,998.62 $50,193.71 $51,448.55 $52,703.40 $54,020.98 $55,338.57 $56,722.03 $58,105.50 Annually 114 Accounting Assistant First Level NE General $21.37 $21.90 $22.44 $23.00 $23.56 $24.15 $24.73 $25.35 $25.97 $26.62 $27.27 $27.95 $28.63 Hourly $1,709.35 $1,752.09 $1,794.82 $1,839.69 $1,884.56 $1,931.68 $1,978.79 $2,028.26 $2,077.73 $2,129.67 $2,181.62 $2,236.16 $2,290.70 Biweekly $3,703.60 $3,796.19 $3,888.78 $3,986.00 $4,083.22 $4,185.30 $4,287.38 $4,394.56 $4,501.75 $4,614.29 $4,726.84 $4,845.01 $4,963.18 Monthly $44,443.20 $45,554.28 $46,665.36 $47,831.99 $48,998.62 $50,223.59 $51,448.55 $52,734.77 $54,020.98 $55,371.51 $56,722.03 $58,140.08 $59,558.13 Annually PAY GRADE POSITION LOWER CLASS FSLA STATUS GROUP STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 115 Maintenance Worker I First Level NE General $21.90 $22.45 $23.00 $23.57 $24.15 $24.75 $25.35 $25.99 $26.62 $27.29 $27.95 $28.65 $29.35 Hourly Senior Office Assistant 10% NE General $1,752.09 $1,795.89 $1,839.69 $1,885.68 $1,931.68 $1,979.97 $2,028.26 $2,078.97 $2,129.67 $2,182.92 $2,236.16 $2,292.06 $2,347.96 Biweekly $3,796.19 $3,891.09 $3,986.00 $4,085.65 $4,185.30 $4,289.93 $4,394.56 $4,504.43 $4,614.29 $4,729.65 $4,845.01 $4,966.13 $5,087.26 Monthly $45,554.28 $46,693.13 $47,831.99 $49,027.79 $50,223.59 $51,479.18 $52,734.77 $54,053.14 $55,371.51 $56,755.79 $58,140.08 $59,593.58 $61,047.09 Annually 116 $22.45 $23.01 $23.57 $24.16 $24.75 $25.37 $25.99 $26.64 $27.29 $27.97 $28.65 $29.37 $30.08 Hourly $1,795.89 $1,840.79 $1,885.68 $1,932.83 $1,979.97 $2,029.47 $2,078.97 $2,130.94 $2,182.92 $2,237.49 $2,292.06 $2,349.36 $2,406.66 Biweekly $3,891.09 $3,988.37 $4,085.65 $4,187.79 $4,289.93 $4,397.18 $4,504.43 $4,617.04 $4,729.65 $4,847.89 $4,966.13 $5,090.29 $5,214.44 Monthly $46,693.13 $47,860.46 $49,027.79 $50,253.48 $51,479.18 $52,766.16 $54,053.14 $55,404.47 $56,755.79 $58,174.69 $59,593.58 $61,083.42 $62,573.26 Annually 117 $23.01 $23.59 $24.16 $24.76 $25.37 $26.00 $26.64 $27.30 $27.97 $28.67 $29.37 $30.10 $30.84 Hourly $1,840.79 $1,886.81 $1,932.83 $1,981.15 $2,029.47 $2,080.20 $2,130.94 $2,184.21 $2,237.49 $2,293.43 $2,349.36 $2,408.10 $2,466.83 Biweekly $3,988.37 $4,088.08 $4,187.79 $4,292.49 $4,397.18 $4,507.11 $4,617.04 $4,732.46 $4,847.89 $4,969.09 $5,090.29 $5,217.54 $5,344.80 Monthly $47,860.46 $49,056.97 $50,253.48 $51,509.82 $52,766.16 $54,085.31 $55,404.47 $56,789.58 $58,174.69 $59,629.06 $61,083.42 $62,610.51 $64,137.60 Annually 118 Accounting Technician I 10% NE General $23.59 $24.17 $24.76 $25.38 $26.00 $26.65 $27.30 $27.99 $28.67 $29.38 $30.10 $30.85 $31.61 Hourly $1,886.81 $1,933.98 $1,981.15 $2,030.68 $2,080.20 $2,132.21 $2,184.21 $2,238.82 $2,293.43 $2,350.76 $2,408.10 $2,468.30 $2,528.50 Biweekly $4,088.08 $4,190.28 $4,292.49 $4,399.80 $4,507.11 $4,619.79 $4,732.46 $4,850.78 $4,969.09 $5,093.32 $5,217.54 $5,347.98 $5,478.42 Monthly $49,056.97 $50,283.40 $51,509.82 $52,797.57 $54,085.31 $55,437.45 $56,789.58 $58,209.32 $59,629.06 $61,119.78 $62,610.51 $64,175.77 $65,741.04 Annually 119 Maintenance Worker II 10% NE General $24.17 $24.78 $25.38 $26.02 $26.65 $27.32 $27.99 $28.68 $29.38 $30.12 $30.85 $31.63 $32.40 Hourly Building Permit Technician I First Level NE General $1,933.98 $1,982.33 $2,030.68 $2,081.44 $2,132.21 $2,185.51 $2,238.82 $2,294.79 $2,350.76 $2,409.53 $2,468.30 $2,530.01 $2,591.71 Biweekly Public Works Permit Technician I First Level NE General $4,190.28 $4,295.04 $4,399.80 $4,509.79 $4,619.79 $4,735.28 $4,850.78 $4,972.05 $5,093.32 $5,220.65 $5,347.98 $5,481.68 $5,615.38 Monthly Administrative Assistant I 10% NE General $50,283.40 $51,540.48 $52,797.57 $54,117.51 $55,437.45 $56,823.38 $58,209.32 $59,664.55 $61,119.78 $62,647.78 $64,175.77 $65,780.17 $67,384.56 Annually 120 Deputy City Clerk I First Level NE General $24.78 $25.40 $26.02 $26.67 $27.32 $28.00 $28.68 $29.40 $30.12 $30.87 $31.63 $32.42 $33.21 Hourly $1,982.33 $2,031.88 $2,081.44 $2,133.48 $2,185.51 $2,240.15 $2,294.79 $2,352.16 $2,409.53 $2,469.77 $2,530.01 $2,593.26 $2,656.51 Biweekly $4,295.04 $4,402.42 $4,509.79 $4,622.54 $4,735.28 $4,853.66 $4,972.05 $5,096.35 $5,220.65 $5,351.16 $5,481.68 $5,618.72 $5,755.76 Monthly $51,540.48 $52,828.99 $54,117.51 $55,470.44 $56,823.38 $58,243.97 $59,664.55 $61,156.16 $62,647.78 $64,213.97 $65,780.17 $67,424.67 $69,069.18 Annually 121 $25.40 $26.03 $26.67 $27.34 $28.00 $28.70 $29.40 $30.14 $30.87 $31.64 $32.42 $33.23 $34.04 Hourly $2,031.88 $2,082.68 $2,133.48 $2,186.82 $2,240.15 $2,296.16 $2,352.16 $2,410.96 $2,469.77 $2,531.51 $2,593.26 $2,658.09 $2,722.92 Biweekly $4,402.42 $4,512.48 $4,622.54 $4,738.10 $4,853.66 $4,975.01 $5,096.35 $5,223.76 $5,351.16 $5,484.94 $5,618.72 $5,759.19 $5,899.66 Monthly $52,828.99 $54,149.72 $55,470.44 $56,857.20 $58,243.97 $59,700.07 $61,156.16 $62,685.07 $64,213.97 $65,819.32 $67,424.67 $69,110.29 $70,795.90 Annually 122 Administrative Intern N/A NE General $26.03 $26.68 $27.34 $28.02 $28.70 $29.42 $30.14 $30.89 $31.64 $32.44 $33.23 $34.06 $34.89 Hourly Accounting Technician II 10% NE General $2,082.68 $2,134.75 $2,186.82 $2,241.49 $2,296.16 $2,353.56 $2,410.96 $2,471.24 $2,531.51 $2,594.80 $2,658.09 $2,724.54 $2,790.99 Biweekly $4,512.48 $4,625.29 $4,738.10 $4,856.55 $4,975.01 $5,099.38 $5,223.76 $5,354.35 $5,484.94 $5,622.07 $5,759.19 $5,903.17 $6,047.15 Monthly $54,149.72 $55,503.46 $56,857.20 $58,278.63 $59,700.07 $61,192.57 $62,685.07 $64,252.20 $65,819.32 $67,464.80 $69,110.29 $70,838.05 $72,565.80 Annually 123 Administrative Assistant II 10% NE General $26.68 $27.35 $28.04 $28.74 $29.45 $30.19 $30.95 $31.72 $32.51 $33.33 $34.16 $35.01 $35.87 Hourly $2,134.75 $2,188.12 $2,242.82 $2,298.89 $2,356.36 $2,415.27 $2,475.65 $2,537.55 $2,600.98 $2,666.01 $2,732.66 $2,800.98 $2,869.29 Biweekly $4,625.29 $4,740.92 $4,859.44 $4,980.93 $5,105.45 $5,233.09 $5,363.92 $5,498.01 $5,635.46 $5,776.35 $5,920.76 $6,068.78 $6,216.80 Monthly $55,503.46 $56,891.05 $58,313.32 $59,771.16 $61,265.44 $62,797.07 $64,367.00 $65,976.17 $67,625.58 $69,316.22 $71,049.12 $72,825.35 $74,601.58 Annually 124 Engineering Intern (PT) N/A NE Hourly $27.35 $28.04 $28.72 $29.44 $30.15 $30.91 $31.66 $32.45 $33.25 $34.08 $34.91 $35.78 $36.65 Hourly $2,188.12 $2,242.82 $2,297.52 $2,354.96 $2,412.40 $2,472.71 $2,533.02 $2,596.34 $2,659.67 $2,726.16 $2,792.65 $2,862.47 $2,932.29 Biweekly $4,740.92 $4,859.44 $4,977.97 $5,102.42 $5,226.87 $5,357.54 $5,488.21 $5,625.41 $5,762.62 $5,906.68 $6,050.75 $6,202.02 $6,353.29 Monthly $56,891.05 $58,313.32 $59,735.60 $61,228.99 $62,722.38 $64,290.44 $65,858.50 $67,504.96 $69,151.42 $70,880.21 $72,609.00 $74,424.22 $76,239.45 Annually 125 Events Coordinator N/A NE General $28.04 $28.74 $29.44 $30.17 $30.91 $31.68 $32.45 $33.27 $34.08 $34.93 $35.78 $36.68 $37.57 Hourly Maintenance Worker III 15% NE General $2,242.82 $2,298.89 $2,354.96 $2,413.84 $2,472.71 $2,534.53 $2,596.34 $2,661.25 $2,726.16 $2,794.32 $2,862.47 $2,934.03 $3,005.59 Biweekly Building Permit Technician II 15% NE General $4,859.44 $4,980.93 $5,102.42 $5,229.98 $5,357.54 $5,491.48 $5,625.41 $5,766.05 $5,906.68 $6,054.35 $6,202.02 $6,357.07 $6,512.12 Monthly Public Works Permit Technician II 15% NE General $58,313.32 $59,771.16 $61,228.99 $62,759.72 $64,290.44 $65,897.70 $67,504.96 $69,192.59 $70,880.21 $72,652.22 $74,424.22 $76,284.83 $78,145.43 Annually 126 Planning Technician First Level NE General $28.74 $29.45 $30.17 $30.93 $31.68 $32.47 $33.27 $34.10 $34.93 $35.80 $36.68 $37.59 $38.51 Hourly Deputy City Clerk II 15% NE General $2,298.89 $2,356.36 $2,413.84 $2,474.18 $2,534.53 $2,597.89 $2,661.25 $2,727.78 $2,794.32 $2,864.17 $2,934.03 $3,007.38 $3,080.73 Biweekly Senior Accounting Technician 10% NE General $4,980.93 $5,105.45 $5,229.98 $5,360.73 $5,491.48 $5,628.76 $5,766.05 $5,910.20 $6,054.35 $6,205.71 $6,357.07 $6,516.00 $6,674.92 Monthly $59,771.16 $61,265.44 $62,759.72 $64,328.71 $65,897.70 $67,545.14 $69,192.59 $70,922.40 $72,652.22 $74,468.52 $76,284.83 $78,191.95 $80,099.07 Annually 127 Management Aide First Level NE Prof $29.45 $30.19 $30.93 $31.70 $32.47 $33.29 $34.10 $34.95 $35.80 $36.70 $37.59 $38.53 $39.47 Hourly Human Resources Specialist First Level NE Prof $2,356.36 $2,415.27 $2,474.18 $2,536.04 $2,597.89 $2,662.84 $2,727.78 $2,795.98 $2,864.17 $2,935.78 $3,007.38 $3,082.57 $3,157.75 Biweekly Engineering Technician I First Level NE General $5,105.45 $5,233.09 $5,360.73 $5,494.74 $5,628.76 $5,769.48 $5,910.20 $6,057.96 $6,205.71 $6,360.85 $6,516.00 $6,678.90 $6,841.80 Monthly Facilities Maintenance Specialist 10% NE General $61,265.44 $62,797.07 $64,328.71 $65,936.93 $67,545.14 $69,233.77 $70,922.40 $72,695.46 $74,468.52 $76,330.23 $78,191.95 $80,146.75 $82,101.54 Annually Senior Administrative Assistant 10% NE General
128 $30.19 $30.95 $31.70 $32.49 $33.29 $34.12 $34.95 $35.82 $36.70 $37.61 $38.53 $39.50 $40.46 Hourly $2,415.27 $2,475.65 $2,536.04 $2,599.44 $2,662.84 $2,729.41 $2,795.98 $2,865.88 $2,935.78 $3,009.17 $3,082.57 $3,159.63 $3,236.70 Biweekly $5,233.09 $5,363.92 $5,494.74 $5,632.11 $5,769.48 $5,913.72 $6,057.96 $6,209.40 $6,360.85 $6,519.87 $6,678.90 $6,845.87 $7,012.84 Monthly $62,797.07 $64,367.00 $65,936.93 $67,585.35 $69,233.77 $70,964.62 $72,695.46 $74,512.85 $76,330.23 $78,238.49 $80,146.75 $82,150.41 $84,154.08 Annually 129 Economic Development Specialist N/A E Prof $30.95 $31.72 $32.49 $33.31 $34.12 $34.97 $35.82 $36.72 $37.61 $38.56 $39.50 $40.48 $41.47 Hourly Senior Building Permit Technician 10% NE General $2,475.65 $2,537.55 $2,599.44 $2,664.42 $2,729.41 $2,797.64 $2,865.88 $2,937.53 $3,009.17 $3,084.40 $3,159.63 $3,238.62 $3,317.61 Biweekly Senior Public Works Permit Tech 10% NE General $5,363.92 $5,498.01 $5,632.11 $5,772.92 $5,913.72 $6,061.56 $6,209.40 $6,364.64 $6,519.87 $6,682.87 $6,845.87 $7,017.01 $7,188.16 Monthly Building Inspector I First Level NE General $64,367.00 $65,976.17 $67,585.35 $69,274.98 $70,964.62 $72,738.73 $74,512.85 $76,375.67 $78,238.49 $80,194.45 $82,150.41 $84,204.17 $86,257.94 Annually Public Works Inspector I First Level NE General
PAY GRADE POSITION LOWER CLASS FSLA STATUS GROUP STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 Code Enforcement Officer I First Level NE General
130 $31.72 $32.51 $33.31 $34.14 $34.97 $35.84 $36.72 $37.64 $38.56 $39.52 $40.48 $41.49 $42.51 Hourly $2,537.55 $2,600.98 $2,664.42 $2,731.03 $2,797.64 $2,867.58 $2,937.53 $3,010.96 $3,084.40 $3,161.51 $3,238.62 $3,319.59 $3,400.55 Biweekly $5,498.01 $5,635.46 $5,772.92 $5,917.24 $6,061.56 $6,213.10 $6,364.64 $6,523.76 $6,682.87 $6,849.94 $7,017.01 $7,192.44 $7,367.87 Monthly $65,976.17 $67,625.58 $69,274.98 $71,006.86 $72,738.73 $74,557.20 $76,375.67 $78,285.06 $80,194.45 $82,199.31 $84,204.17 $86,309.28 $88,414.38 Annually 131 Accountant I First Level NE General $32.51 $33.33 $34.14 $34.99 $35.84 $36.74 $37.64 $38.58 $39.52 $40.51 $41.49 $42.53 $43.57 Hourly Information Technology Technician First Level NE General $2,600.98 $2,666.01 $2,731.03 $2,799.31 $2,867.58 $2,939.27 $3,010.96 $3,086.24 $3,161.51 $3,240.55 $3,319.59 $3,402.58 $3,485.57 Biweekly Engineering Technician II 10% NE General $5,635.46 $5,776.35 $5,917.24 $6,065.17 $6,213.10 $6,368.43 $6,523.76 $6,686.85 $6,849.94 $7,021.19 $7,192.44 $7,372.25 $7,552.06 Monthly Administrative Services Coordinator 10% E Prof $67,625.58 $69,316.22 $71,006.86 $72,782.03 $74,557.20 $76,421.13 $78,285.06 $80,242.19 $82,199.31 $84,254.30 $86,309.28 $88,467.01 $90,624.74 Annually 132 $33.33 $34.16 $34.99 $35.87 $36.74 $37.66 $38.58 $39.54 $40.51 $41.52 $42.53 $43.60 $44.66 Hourly $2,666.01 $2,732.66 $2,799.31 $2,869.29 $2,939.27 $3,012.76 $3,086.24 $3,163.39 $3,240.55 $3,321.56 $3,402.58 $3,487.64 $3,572.71 Biweekly $5,776.35 $5,920.76 $6,065.17 $6,216.80 $6,368.43 $6,527.64 $6,686.85 $6,854.02 $7,021.19 $7,196.72 $7,372.25 $7,556.56 $7,740.86 Monthly $69,316.22 $71,049.12 $72,782.03 $74,601.58 $76,421.13 $78,331.66 $80,242.19 $82,248.24 $84,254.30 $86,360.65 $88,467.01 $90,678.69 $92,890.36 Annually 133 Public Works Inspector II 15% NE General $34.16 $35.01 $35.87 $36.76 $37.66 $38.60 $39.54 $40.53 $41.52 $42.56 $43.60 $44.69 $45.78 Hourly Building Inspector II 10% NE General $2,732.66 $2,800.98 $2,869.29 $2,941.02 $3,012.76 $3,088.08 $3,163.39 $3,242.48 $3,321.56 $3,404.60 $3,487.64 $3,574.83 $3,662.02 Biweekly Senior Environmental Progr Insp N/A NE General $5,920.76 $6,068.78 $6,216.80 $6,372.22 $6,527.64 $6,690.83 $6,854.02 $7,025.37 $7,196.72 $7,376.64 $7,556.56 $7,745.47 $7,934.39 Monthly Code Enforcement Officer II 10% General $71,049.12 $72,825.35 $74,601.58 $76,466.62 $78,331.66 $80,289.95 $82,248.24 $84,304.45 $86,360.65 $88,519.67 $90,678.69 $92,945.65 $95,212.62 Annually Assistant Planner 20% E Prof
134 $35.01 $35.89 $36.76 $37.68 $38.60 $39.57 $40.53 $41.54 $42.56 $43.62 $44.69 $45.80 $46.92 Hourly $2,800.98 $2,871.00 $2,941.02 $3,014.55 $3,088.08 $3,165.28 $3,242.48 $3,323.54 $3,404.60 $3,489.72 $3,574.83 $3,664.20 $3,753.57 Biweekly $6,068.78 $6,220.50 $6,372.22 $6,531.52 $6,690.83 $6,858.10 $7,025.37 $7,201.00 $7,376.64 $7,561.06 $7,745.47 $7,939.11 $8,132.74 Monthly $72,825.35 $74,645.99 $76,466.62 $78,378.28 $80,289.95 $82,297.20 $84,304.45 $86,412.06 $88,519.67 $90,732.66 $92,945.65 $95,269.30 $97,592.94 Annually 135 Accountant II 10% NE Prof $35.89 $36.78 $37.68 $38.62 $39.57 $40.56 $41.54 $42.58 $43.62 $44.71 $45.80 $46.95 $48.09 Hourly Executive Assistant 15% NE Prof $2,871.00 $2,942.77 $3,014.55 $3,089.91 $3,165.28 $3,244.41 $3,323.54 $3,406.63 $3,489.72 $3,576.96 $3,664.20 $3,755.81 $3,847.41 Biweekly Public Works Maintenance Supv 20% E Supv $6,220.50 $6,376.01 $6,531.52 $6,694.81 $6,858.10 $7,029.55 $7,201.00 $7,381.03 $7,561.06 $7,750.08 $7,939.11 $8,137.59 $8,336.06 Monthly $74,645.99 $76,512.14 $78,378.28 $80,337.74 $82,297.20 $84,354.63 $86,412.06 $88,572.36 $90,732.66 $93,000.98 $95,269.30 $97,651.03 $100,032.76 Annually 136 $36.78 $37.70 $38.62 $39.59 $40.56 $41.57 $42.58 $43.65 $44.71 $45.83 $46.95 $48.12 $49.29 Hourly $2,942.77 $3,016.34 $3,089.91 $3,167.16 $3,244.41 $3,325.52 $3,406.63 $3,491.79 $3,576.96 $3,666.38 $3,755.81 $3,849.70 $3,943.60 Biweekly $6,376.01 $6,535.41 $6,694.81 $6,862.18 $7,029.55 $7,205.29 $7,381.03 $7,565.56 $7,750.08 $7,943.83 $8,137.59 $8,341.03 $8,544.46 Monthly $76,512.14 $78,424.94 $80,337.74 $82,346.19 $84,354.63 $86,463.49 $88,572.36 $90,786.67 $93,000.98 $95,326.00 $97,651.03 $100,092.30 $102,533.58 Annually 137 Management Analyst 25% E Prof $37.70 $38.65 $39.59 $40.58 $41.57 $42.61 $43.65 $44.74 $45.83 $46.98 $48.12 $49.32 $50.53 Hourly Human Resources Analyst 25% E Prof $3,016.34 $3,091.75 $3,167.16 $3,246.34 $3,325.52 $3,408.66 $3,491.79 $3,579.09 $3,666.38 $3,758.04 $3,849.70 $3,945.95 $4,042.19 Biweekly Information Tech Bus Analyst First Level E Prof $6,535.41 $6,698.80 $6,862.18 $7,033.74 $7,205.29 $7,385.42 $7,565.56 $7,754.69 $7,943.83 $8,142.43 $8,341.03 $8,549.55 $8,758.08 Monthly Information Technology Analyst 15% E Prof $78,424.94 $80,385.56 $82,346.19 $84,404.84 $86,463.49 $88,625.08 $90,786.67 $93,056.34 $95,326.00 $97,709.15 $100,092.30 $102,594.61 $105,096.92 Annually Contracts & Purchasing Analyst N/A E Prof
Senior Code Enforcement Officer 10% NE General
Senior Building Inspector 10% NE General
138 $38.65 $39.61 $40.58 $41.59 $42.61 $43.67 $44.74 $45.86 $46.98 $48.15 $49.32 $50.56 $51.79 Hourly $3,091.75 $3,169.05 $3,246.34 $3,327.50 $3,408.66 $3,493.87 $3,579.09 $3,668.57 $3,758.04 $3,852.00 $3,945.95 $4,044.60 $4,143.24 Biweekly $6,698.80 $6,866.27 $7,033.74 $7,209.58 $7,385.42 $7,570.06 $7,754.69 $7,948.56 $8,142.43 $8,345.99 $8,549.55 $8,763.29 $8,977.03 Monthly $80,385.56 $82,395.20 $84,404.84 $86,514.96 $88,625.08 $90,840.71 $93,056.34 $95,382.74 $97,709.15 $100,151.88 $102,594.61 $105,159.48 $107,724.34 Annually 139 Senior Accountant 10% NE General $39.61 $40.60 $41.59 $42.63 $43.67 $44.77 $45.86 $47.00 $48.15 $49.35 $50.56 $51.82 $53.09 Hourly Assistant Engineer 20% E Prof $3,169.05 $3,248.27 $3,327.50 $3,410.69 $3,493.87 $3,581.22 $3,668.57 $3,760.28 $3,852.00 $3,948.30 $4,044.60 $4,145.71 $4,246.82 Biweekly Associate Planner 15% E Prof $6,866.27 $7,037.92 $7,209.58 $7,389.82 $7,570.06 $7,759.31 $7,948.56 $8,147.28 $8,345.99 $8,554.64 $8,763.29 $8,982.37 $9,201.45 Monthly Senior Public Works Inspector 15% NE General $82,395.20 $84,455.08 $86,514.96 $88,677.84 $90,840.71 $93,111.73 $95,382.74 $97,767.31 $100,151.88 $102,655.68 $105,159.48 $107,788.46 $110,417.45 Annually 140 $40.60 $41.62 $42.63 $43.70 $44.77 $45.88 $47.00 $48.18 $49.35 $50.59 $51.82 $53.12 $54.41 Hourly $3,248.27 $3,329.48 $3,410.69 $3,495.95 $3,581.22 $3,670.75 $3,760.28 $3,854.29 $3,948.30 $4,047.00 $4,145.71 $4,249.35 $4,353.00 Biweekly $7,037.92 $7,213.87 $7,389.82 $7,574.57 $7,759.31 $7,953.29 $8,147.28 $8,350.96 $8,554.64 $8,768.51 $8,982.37 $9,206.93 $9,431.49 Monthly $84,455.08 $86,566.46 $88,677.84 $90,894.78 $93,111.73 $95,439.52 $97,767.31 $100,211.50 $102,655.68 $105,222.07 $107,788.46 $110,483.17 $113,177.89 Annually 141 $41.62 $42.66 $43.70 $44.79 $45.88 $47.03 $48.18 $49.38 $50.59 $51.85 $53.12 $54.44 $55.77 Hourly $3,329.48 $3,412.72 $3,495.95 $3,583.35 $3,670.75 $3,762.52 $3,854.29 $3,950.65 $4,047.00 $4,148.18 $4,249.35 $4,355.59 $4,461.82 Biweekly $7,213.87 $7,394.22 $7,574.57 $7,763.93 $7,953.29 $8,152.13 $8,350.96 $8,559.73 $8,768.51 $8,987.72 $9,206.93 $9,437.10 $9,667.28 Monthly $86,566.46 $88,730.62 $90,894.78 $93,167.15 $95,439.52 $97,825.51 $100,211.50 $102,716.78 $105,222.07 $107,852.62 $110,483.17 $113,245.25 $116,007.33 Annually 142 $42.66 $43.73 $44.79 $45.91 $47.03 $48.21 $49.38 $50.62 $51.85 $53.15 $54.44 $55.81 $57.17 Hourly $3,412.72 $3,498.03 $3,583.35 $3,672.94 $3,762.52 $3,856.58 $3,950.65 $4,049.41 $4,148.18 $4,251.88 $4,355.59 $4,464.48 $4,573.37 Biweekly $7,394.22 $7,579.07 $7,763.93 $7,958.03 $8,152.13 $8,355.93 $8,559.73 $8,773.73 $8,987.72 $9,212.41 $9,437.10 $9,673.03 $9,908.96 Monthly $88,730.62 $90,948.89 $93,167.15 $95,496.33 $97,825.51 $100,271.15 $102,716.78 $105,284.70 $107,852.62 $110,548.94 $113,245.25 $116,076.39 $118,907.52 Annually 143 Senior Human Resources Analyst 15% E Prof $43.73 $44.82 $45.91 $47.06 $48.21 $49.41 $50.62 $51.88 $53.15 $54.48 $55.81 $57.20 $58.60 Hourly Senior Information Tech Bus Analyst 15% E Prof $3,498.03 $3,585.48 $3,672.94 $3,764.76 $3,856.58 $3,953.00 $4,049.41 $4,150.65 $4,251.88 $4,358.18 $4,464.48 $4,576.09 $4,687.70 Biweekly Senior Management Analyst 15% E Prof $7,579.07 $7,768.55 $7,958.03 $8,156.98 $8,355.93 $8,564.83 $8,773.73 $8,993.07 $9,212.41 $9,442.72 $9,673.03 $9,914.86 $10,156.68 Monthly $90,948.89 $93,222.61 $95,496.33 $97,883.74 $100,271.15 $102,777.92 $105,284.70 $107,916.82 $110,548.94 $113,312.66 $116,076.39 $118,978.29 $121,880.20 Annually PAY GRADE POSITION LOWER CLASS FSLA STATUS GROUP STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 144 $44.82 $45.94 $47.06 $48.24 $49.41 $50.65 $51.88 $53.18 $54.48 $55.84 $57.20 $58.63 $60.06 Hourly $3,585.48 $3,675.12 $3,764.76 $3,858.88 $3,953.00 $4,051.82 $4,150.65 $4,254.41 $4,358.18 $4,467.13 $4,576.09 $4,690.49 $4,804.89 Biweekly $7,768.55 $7,962.76 $8,156.98 $8,360.90 $8,564.83 $8,778.95 $8,993.07 $9,217.90 $9,442.72 $9,678.79 $9,914.86 $10,162.73 $10,410.60 Monthly $93,222.61 $95,553.17 $97,883.74 $100,330.83 $102,777.92 $105,347.37 $107,916.82 $110,614.74 $113,312.66 $116,145.48 $118,978.29 $121,952.75 $124,927.21 Annually 145 Associate Engineer 15% E Prof $45.94 $47.09 $48.24 $49.44 $50.65 $51.91 $53.18 $54.51 $55.84 $57.24 $58.63 $60.10 $61.56 Hourly Senior Planner 15% E Supv $3,675.12 $3,767.00 $3,858.88 $3,955.35 $4,051.82 $4,153.12 $4,254.41 $4,360.77 $4,467.13 $4,578.81 $4,690.49 $4,807.75 $4,925.01 Biweekly Building Inspection Supervisor 15% E Supv $7,962.76 $8,161.83 $8,360.90 $8,569.93 $8,778.95 $8,998.42 $9,217.90 $9,448.34 $9,678.79 $9,920.76 $10,162.73 $10,416.80 $10,670.87 Monthly Code Enforcement Supervisor 15% E Supv $95,553.17 $97,942.00 $100,330.83 $102,839.10 $105,347.37 $107,981.06 $110,614.74 $113,380.11 $116,145.48 $119,049.12 $121,952.75 $125,001.57 $128,050.39 Annually 146 $47.09 $48.26 $49.44 $50.68 $51.91 $53.21 $54.51 $55.87 $57.24 $58.67 $60.10 $61.60 $63.10 Hourly $3,767.00 $3,861.18 $3,955.35 $4,054.23 $4,153.12 $4,256.95 $4,360.77 $4,469.79 $4,578.81 $4,693.28 $4,807.75 $4,927.95 $5,048.14 Biweekly $8,161.83 $8,365.88 $8,569.93 $8,784.17 $8,998.42 $9,223.38 $9,448.34 $9,684.55 $9,920.76 $10,168.78 $10,416.80 $10,677.22 $10,937.64 Monthly $97,942.00 $100,390.55 $102,839.10 $105,410.08 $107,981.06 $110,680.58 $113,380.11 $116,214.61 $119,049.12 $122,025.34 $125,001.57 $128,126.61 $131,251.65 Annually 147 Principal Management Analyst 10% E Prof $48.26 $49.47 $50.68 $51.94 $53.21 $54.54 $55.87 $57.27 $58.67 $60.13 $61.60 $63.14 $64.68 Hourly Traffic Management Analyst Prof $3,861.18 $3,957.70 $4,054.23 $4,155.59 $4,256.95 $4,363.37 $4,469.79 $4,581.54 $4,693.28 $4,810.61 $4,927.95 $5,051.15 $5,174.34 Biweekly $8,365.88 $8,575.03 $8,784.17 $9,003.78 $9,223.38 $9,453.97 $9,684.55 $9,926.66 $10,168.78 $10,423.00 $10,677.22 $10,944.15 $11,211.08 Monthly $100,390.55 $102,900.32 $105,410.08 $108,045.33 $110,680.58 $113,447.60 $116,214.61 $119,119.98 $122,025.34 $125,075.98 $128,126.61 $131,329.78 $134,532.94 Annually 148 $49.47 $50.71 $51.94 $53.24 $54.54 $55.91 $57.27 $58.70 $60.13 $61.64 $63.14 $64.72 $66.30 Hourly $3,957.70 $4,056.65 $4,155.59 $4,259.48 $4,363.37 $4,472.45 $4,581.54 $4,696.08 $4,810.61 $4,930.88 $5,051.15 $5,177.42 $5,303.70 Biweekly $8,575.03 $8,789.40 $9,003.78 $9,228.87 $9,453.97 $9,690.32 $9,926.66 $10,174.83 $10,423.00 $10,683.57 $10,944.15 $11,217.75 $11,491.36 Monthly $102,900.32 $105,472.82 $108,045.33 $110,746.46 $113,447.60 $116,283.79 $119,119.98 $122,097.98 $125,075.98 $128,202.88 $131,329.78 $134,613.02 $137,896.26 Annually 149 Marketing & Communications Mgr E Mgmt $50.71 $51.98 $53.24 $54.57 $55.91 $57.30 $58.70 $60.17 $61.64 $63.18 $64.72 $66.34 $67.95 Hourly Economic Development Manager E Mgmt $4,056.65 $4,158.06 $4,259.48 $4,365.97 $4,472.45 $4,584.26 $4,696.08 $4,813.48 $4,930.88 $5,054.15 $5,177.42 $5,306.86 $5,436.30 Biweekly Environmental Programs Manager E Mgmt $8,789.40 $9,009.14 $9,228.87 $9,459.59 $9,690.32 $9,932.57 $10,174.83 $10,429.20 $10,683.57 $10,950.66 $11,217.75 $11,498.20 $11,778.64 Monthly $105,472.82 $108,109.64 $110,746.46 $113,515.13 $116,283.79 $119,190.88 $122,097.98 $125,150.43 $128,202.88 $131,407.95 $134,613.02 $137,978.35 $141,343.67 Annually 150 $51.98 $53.28 $54.57 $55.94 $57.30 $58.74 $60.17 $61.67 $63.18 $64.76 $66.34 $67.99 $69.65 Hourly $4,158.06 $4,262.01 $4,365.97 $4,475.12 $4,584.26 $4,698.87 $4,813.48 $4,933.81 $5,054.15 $5,180.51 $5,306.86 $5,439.53 $5,572.20 Biweekly $9,009.14 $9,234.37 $9,459.59 $9,696.08 $9,932.57 $10,180.89 $10,429.20 $10,689.93 $10,950.66 $11,224.43 $11,498.20 $11,785.65 $12,073.11 Monthly $108,109.64 $110,812.39 $113,515.13 $116,353.00 $119,190.88 $122,170.65 $125,150.43 $128,279.19 $131,407.95 $134,693.15 $137,978.35 $141,427.80 $144,877.26 Annually 151 Senior Civil Engineer 15% E Prof $53.28 $54.61 $55.94 $57.34 $58.74 $60.20 $61.67 $63.21 $64.76 $66.38 $67.99 $69.69 $71.39 Hourly Assistant Building Official E Mgmt $4,262.01 $4,368.57 $4,475.12 $4,586.99 $4,698.87 $4,816.34 $4,933.81 $5,057.16 $5,180.51 $5,310.02 $5,439.53 $5,575.52 $5,711.51 Biweekly $9,234.37 $9,465.22 $9,696.08 $9,938.49 $10,180.89 $10,435.41 $10,689.93 $10,957.18 $11,224.43 $11,505.04 $11,785.65 $12,080.29 $12,374.93 Monthly $110,812.39 $113,582.69 $116,353.00 $119,261.83 $122,170.65 $125,224.92 $128,279.19 $131,486.17 $134,693.15 $138,060.48 $141,427.80 $144,963.50 $148,499.19 Annually 152 Public Works Operations Manager E Mgmt $54.61 $55.97 $57.34 $58.77 $60.20 $61.71 $63.21 $64.79 $66.38 $68.03 $69.69 $71.44 $73.18 Hourly $4,368.57 $4,477.78 $4,586.99 $4,701.67 $4,816.34 $4,936.75 $5,057.16 $5,183.59 $5,310.02 $5,442.77 $5,575.52 $5,714.91 $5,854.30 Biweekly $9,465.22 $9,701.86 $9,938.49 $10,186.95 $10,435.41 $10,696.30 $10,957.18 $11,231.11 $11,505.04 $11,792.67 $12,080.29 $12,382.30 $12,684.31 Monthly $113,582.69 $116,422.26 $119,261.83 $122,243.38 $125,224.92 $128,355.54 $131,486.17 $134,773.32 $138,060.48 $141,511.99 $144,963.50 $148,587.59 $152,211.67 Annually 153 Finance Manager 35% E Mgmt $55.97 $57.37 $58.77 $60.24 $61.71 $63.25 $64.79 $66.41 $68.03 $69.74 $71.44 $73.22 $75.01 Hourly $4,477.78 $4,589.72 $4,701.67 $4,819.21 $4,936.75 $5,060.17 $5,183.59 $5,313.18 $5,442.77 $5,578.84 $5,714.91 $5,857.78 $6,000.65 Biweekly $9,701.86 $9,944.40 $10,186.95 $10,441.62 $10,696.30 $10,963.70 $11,231.11 $11,511.89 $11,792.67 $12,087.48 $12,382.30 $12,691.86 $13,001.41 Monthly $116,422.26 $119,332.82 $122,243.38 $125,299.46 $128,355.54 $131,564.43 $134,773.32 $138,142.65 $141,511.99 $145,049.79 $148,587.59 $152,302.28 $156,016.97 Annually 154 $57.37 $58.81 $60.24 $61.75 $63.25 $64.83 $66.41 $68.08 $69.74 $71.48 $73.22 $75.05 $76.88 Hourly $4,589.72 $4,704.47 $4,819.21 $4,939.69 $5,060.17 $5,186.67 $5,313.18 $5,446.01 $5,578.84 $5,718.31 $5,857.78 $6,004.22 $6,150.67 Biweekly $9,944.40 $10,193.01 $10,441.62 $10,702.66 $10,963.70 $11,237.80 $11,511.89 $11,799.69 $12,087.48 $12,389.67 $12,691.86 $13,009.15 $13,326.45 Monthly $119,332.82 $122,316.14 $125,299.46 $128,431.95 $131,564.43 $134,853.54 $138,142.65 $141,596.22 $145,049.79 $148,676.03 $152,302.28 $156,109.83 $159,917.39 Annually 155 $58.81 $60.28 $61.75 $63.29 $64.83 $66.45 $68.08 $69.78 $71.48 $73.27 $75.05 $76.93 $78.81 Hourly $4,704.47 $4,822.08 $4,939.69 $5,063.18 $5,186.67 $5,316.34 $5,446.01 $5,582.16 $5,718.31 $5,861.27 $6,004.22 $6,154.33 $6,304.44 Biweekly $10,193.01 $10,447.84 $10,702.66 $10,970.23 $11,237.80 $11,518.74 $11,799.69 $12,094.68 $12,389.67 $12,699.41 $13,009.15 $13,334.38 $13,659.61 Monthly $122,316.14 $125,374.04 $128,431.95 $131,642.74 $134,853.54 $138,224.88 $141,596.22 $145,136.13 $148,676.03 $152,392.93 $156,109.83 $160,012.58 $163,915.32 Annually 156 $60.28 $61.78 $63.29 $64.87 $66.45 $68.12 $69.78 $71.52 $73.27 $75.10 $76.93 $78.85 $80.78 Hourly $4,822.08 $4,942.63 $5,063.18 $5,189.76 $5,316.34 $5,449.25 $5,582.16 $5,721.71 $5,861.27 $6,007.80 $6,154.33 $6,308.19 $6,462.05 Biweekly $10,447.84 $10,709.03 $10,970.23 $11,244.48 $11,518.74 $11,806.71 $12,094.68 $12,397.04 $12,699.41 $13,016.90 $13,334.38 $13,667.74 $14,001.10 Monthly $125,374.04 $128,508.39 $131,642.74 $134,933.81 $138,224.88 $141,680.50 $145,136.13 $148,764.53 $152,392.93 $156,202.76 $160,012.58 $164,012.89 $168,013.21 Annually 157 City Clerk E Exec $61.78 $63.33 $64.87 $66.49 $68.12 $69.82 $71.52 $73.31 $75.10 $76.97 $78.85 $80.82 $82.79 Hourly Principal Civil Engineer 15% E Mgmt $4,942.63 $5,066.20 $5,189.76 $5,319.51 $5,449.25 $5,585.48 $5,721.71 $5,864.76 $6,007.80 $6,157.99 $6,308.19 $6,465.89 $6,623.60 Biweekly Planning Manager 35% E Mgmt $10,709.03 $10,976.76 $11,244.48 $11,525.60 $11,806.71 $12,101.88 $12,397.04 $12,706.97 $13,016.90 $13,342.32 $13,667.74 $14,009.43 $14,351.13 Monthly $128,508.39 $131,721.10 $134,933.81 $138,307.16 $141,680.50 $145,222.52 $148,764.53 $152,483.64 $156,202.76 $160,107.82 $164,012.89 $168,113.22 $172,213.54 Annually 158 $63.33 $64.91 $66.49 $68.16 $69.82 $71.56 $73.31 $75.14 $76.97 $78.90 $80.82 $82.84 $84.86 Hourly $5,066.20 $5,192.85 $5,319.51 $5,452.49 $5,585.48 $5,725.12 $5,864.76 $6,011.37 $6,157.99 $6,311.94 $6,465.89 $6,627.54 $6,789.19 Biweekly $10,976.76 $11,251.18 $11,525.60 $11,813.74 $12,101.88 $12,404.42 $12,706.97 $13,024.64 $13,342.32 $13,675.88 $14,009.43 $14,359.67 $14,709.91 Monthly $131,721.10 $135,014.13 $138,307.16 $141,764.84 $145,222.52 $148,853.08 $152,483.64 $156,295.73 $160,107.82 $164,110.52 $168,113.22 $172,316.05 $176,518.88 Annually PAY GRADE POSITION LOWER CLASS FSLA STATUS GROUP STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 159 $64.91 $66.53 $68.16 $69.86 $71.56 $73.35 $75.14 $77.02 $78.90 $80.87 $82.84 $84.92 $86.99 Hourly $5,192.85 $5,322.67 $5,452.49 $5,588.81 $5,725.12 $5,868.25 $6,011.37 $6,161.66 $6,311.94 $6,469.74 $6,627.54 $6,793.23 $6,958.92 Biweekly $11,251.18 $11,532.46 $11,813.74 $12,109.08 $12,404.42 $12,714.53 $13,024.64 $13,350.26 $13,675.88 $14,017.77 $14,359.67 $14,718.66 $15,077.65 Monthly $135,014.13 $138,389.48 $141,764.84 $145,308.96 $148,853.08 $152,574.41 $156,295.73 $160,203.13 $164,110.52 $168,213.28 $172,316.05 $176,623.95 $180,931.85 Annually 160 $66.53 $68.20 $69.86 $71.61 $73.35 $75.19 $77.02 $78.95 $80.87 $82.89 $84.92 $87.04 $89.16 Hourly $5,322.67 $5,455.74 $5,588.81 $5,728.53 $5,868.25 $6,014.95 $6,161.66 $6,315.70 $6,469.74 $6,631.49 $6,793.23 $6,963.06 $7,132.89 Biweekly $11,532.46 $11,820.77 $12,109.08 $12,411.81 $12,714.53 $13,032.40 $13,350.26 $13,684.02 $14,017.77 $14,368.22 $14,718.66 $15,086.63 $15,454.60 Monthly $138,389.48 $141,849.22 $145,308.96 $148,941.68 $152,574.41 $156,388.77 $160,203.13 $164,208.21 $168,213.28 $172,418.62 $176,623.95 $181,039.55 $185,455.14 Annually 161 $68.20 $69.90 $71.61 $73.40 $75.19 $77.07 $78.95 $80.92 $82.89 $84.97 $87.04 $89.21 $91.39 Hourly $5,455.74 $5,592.13 $5,728.53 $5,871.74 $6,014.95 $6,165.33 $6,315.70 $6,473.59 $6,631.49 $6,797.27 $6,963.06 $7,137.14 $7,311.21 Biweekly $11,820.77 $12,116.29 $12,411.81 $12,722.10 $13,032.40 $13,358.21 $13,684.02 $14,026.12 $14,368.22 $14,727.42 $15,086.63 $15,463.79 $15,840.96 Monthly $141,849.22 $145,395.45 $148,941.68 $152,665.22 $156,388.77 $160,298.49 $164,208.21 $168,313.41 $172,418.62 $176,729.08 $181,039.55 $185,565.53 $190,091.52 Annually 162 Chief Building Official E Mgmt $69.90 $71.65 $73.40 $75.23 $77.07 $78.99 $80.92 $82.94 $84.97 $87.09 $89.21 $91.44 $93.67 Hourly Deputy Director of Public Works/ACE E Mgmt $5,592.13 $5,731.94 $5,871.74 $6,018.53 $6,165.33 $6,319.46 $6,473.59 $6,635.43 $6,797.27 $6,967.20 $7,137.14 $7,315.56 $7,493.99 Biweekly Deputy Director of Comm. Develop. E Mgmt $12,116.29 $12,419.19 $12,722.10 $13,040.15 $13,358.21 $13,692.16 $14,026.12 $14,376.77 $14,727.42 $15,095.61 $15,463.79 $15,850.39 $16,236.98 Monthly Deputy City Manager E Mgmt $145,395.45 $149,030.34 $152,665.22 $156,481.86 $160,298.49 $164,305.95 $168,313.41 $172,521.25 $176,729.08 $181,147.31 $185,565.53 $190,204.67 $194,843.81 Annually Human Resources & Risk Mgmt Mgr 35% E Mgmt
163 $71.65 $73.44 $75.23 $77.11 $78.99 $80.97 $82.94 $85.02 $87.09 $89.27 $91.44 $93.73 $96.02 Hourly $5,731.94 $5,875.23 $6,018.53 $6,169.00 $6,319.46 $6,477.45 $6,635.43 $6,801.32 $6,967.20 $7,141.38 $7,315.56 $7,498.45 $7,681.34 Biweekly $12,419.19 $12,729.67 $13,040.15 $13,366.16 $13,692.16 $14,034.47 $14,376.77 $14,736.19 $15,095.61 $15,473.00 $15,850.39 $16,246.65 $16,642.91 Monthly $149,030.34 $152,756.10 $156,481.86 $160,393.90 $164,305.95 $168,413.60 $172,521.25 $176,834.28 $181,147.31 $185,675.99 $190,204.67 $194,959.79 $199,714.91 Annually 164 $73.44 $75.28 $77.11 $79.04 $80.97 $82.99 $85.02 $87.14 $89.27 $91.50 $93.73 $96.07 $98.42 Hourly $5,875.23 $6,022.12 $6,169.00 $6,323.22 $6,477.45 $6,639.38 $6,801.32 $6,971.35 $7,141.38 $7,319.92 $7,498.45 $7,685.91 $7,873.38 Biweekly $12,729.67 $13,047.92 $13,366.16 $13,700.31 $14,034.47 $14,385.33 $14,736.19 $15,104.59 $15,473.00 $15,859.82 $16,246.65 $16,652.82 $17,058.98 Monthly $152,756.10 $156,575.00 $160,393.90 $164,403.75 $168,413.60 $172,623.94 $176,834.28 $181,255.13 $185,675.99 $190,317.89 $194,959.79 $199,833.78 $204,707.78 Annually 165 $75.28 $77.16 $79.04 $81.02 $82.99 $85.07 $87.14 $89.32 $91.50 $93.79 $96.07 $98.48 $100.88 Hourly $6,022.12 $6,172.67 $6,323.22 $6,481.30 $6,639.38 $6,805.37 $6,971.35 $7,145.64 $7,319.92 $7,502.92 $7,685.91 $7,878.06 $8,070.21 Biweekly $13,047.92 $13,374.11 $13,700.31 $14,042.82 $14,385.33 $14,744.96 $15,104.59 $15,482.21 $15,859.82 $16,256.32 $16,652.82 $17,069.14 $17,485.46 Monthly $156,575.00 $160,489.37 $164,403.75 $168,513.84 $172,623.94 $176,939.54 $181,255.13 $185,786.51 $190,317.89 $195,075.84 $199,833.78 $204,829.63 $209,825.47 Annually 166 $77.16 $79.09 $81.02 $83.04 $85.07 $87.19 $89.32 $91.55 $93.79 $96.13 $98.48 $100.94 $103.40 Hourly $6,172.67 $6,326.98 $6,481.30 $6,643.33 $6,805.37 $6,975.50 $7,145.64 $7,324.28 $7,502.92 $7,690.49 $7,878.06 $8,075.01 $8,271.97 Biweekly $13,374.11 $13,708.47 $14,042.82 $14,393.89 $14,744.96 $15,113.59 $15,482.21 $15,869.26 $16,256.32 $16,662.73 $17,069.14 $17,495.86 $17,922.59 Monthly $160,489.37 $164,501.61 $168,513.84 $172,726.69 $176,939.54 $181,363.02 $185,786.51 $190,431.17 $195,075.84 $199,952.73 $204,829.63 $209,950.37 $215,071.11 Annually 167 Director of Human Resources & RM E Exec $79.09 $81.06 $83.04 $85.12 $87.19 $89.37 $91.55 $93.84 $96.13 $98.53 $100.94 $103.46 $105.98 Hourly Director of Finance E Exec $6,326.98 $6,485.16 $6,643.33 $6,809.42 $6,975.50 $7,149.89 $7,324.28 $7,507.38 $7,690.49 $7,882.75 $8,075.01 $8,276.89 $8,478.76 Biweekly Director of Public Works/City Engr E Exec $13,708.47 $14,051.18 $14,393.89 $14,753.74 $15,113.59 $15,491.42 $15,869.26 $16,266.00 $16,662.73 $17,079.30 $17,495.86 $17,933.26 $18,370.66 Monthly Director of Community Development E Exec $164,501.61 $168,614.15 $172,726.69 $177,044.86 $181,363.02 $185,897.10 $190,431.17 $195,191.95 $199,952.73 $204,951.55 $209,950.37 $215,199.13 $220,447.89 Annually 168 $81.06 $83.09 $85.12 $87.25 $89.37 $91.61 $93.84 $96.19 $98.53 $101.00 $103.46 $106.05 $108.63 Hourly $6,485.16 $6,647.29 $6,809.42 $6,979.65 $7,149.89 $7,328.64 $7,507.38 $7,695.07 $7,882.75 $8,079.82 $8,276.89 $8,483.81 $8,690.73 Biweekly $14,051.18 $14,402.46 $14,753.74 $15,122.58 $15,491.42 $15,878.71 $16,266.00 $16,672.65 $17,079.30 $17,506.28 $17,933.26 $18,381.59 $18,829.92 Monthly $168,614.15 $172,829.50 $177,044.86 $181,470.98 $185,897.10 $190,544.53 $195,191.95 $200,071.75 $204,951.55 $210,075.34 $215,199.13 $220,579.11 $225,959.09 Annually 169 Assistant City Manager E E $83.09 $85.17 $87.25 $89.43 $91.61 $93.90 $96.19 $98.59 $101.00 $103.52 $106.05 $108.70 $111.35 Hourly $6,647.29 $6,813.47 $6,979.65 $7,154.14 $7,328.64 $7,511.85 $7,695.07 $7,887.44 $8,079.82 $8,281.82 $8,483.81 $8,695.91 $8,908.00 Biweekly $14,402.46 $14,762.52 $15,122.58 $15,500.65 $15,878.71 $16,275.68 $16,672.65 $17,089.46 $17,506.28 $17,943.94 $18,381.59 $18,841.13 $19,300.67 Monthly $172,829.50 $177,150.24 $181,470.98 $186,007.75 $190,544.53 $195,308.14 $200,071.75 $205,073.55 $210,075.34 $215,327.22 $220,579.11 $226,093.59 $231,608.06 Annually 170 $85.17 $87.30 $89.43 $91.66 $93.90 $96.25 $98.59 $101.06 $103.52 $106.11 $108.70 $111.42 $114.13 Hourly $6,813.47 $6,983.81 $7,154.14 $7,333.00 $7,511.85 $7,699.65 $7,887.44 $8,084.63 $8,281.82 $8,488.86 $8,695.91 $8,913.30 $9,130.70 Biweekly $14,762.52 $15,131.58 $15,500.65 $15,888.16 $16,275.68 $16,682.57 $17,089.46 $17,516.70 $17,943.94 $18,392.53 $18,841.13 $19,312.16 $19,783.19 Monthly $177,150.24 $181,579.00 $186,007.75 $190,657.95 $195,308.14 $200,190.84 $205,073.55 $210,200.39 $215,327.22 $220,710.40 $226,093.59 $231,745.92 $237,398.26 Annually 171 City Manager (Contract) $18,929.66/month E Exex $87.30 $89.48 $91.66 $93.95 $96.25 $98.65 $101.06 $103.58 $106.11 $108.76 $111.42 $114.20 $116.99 Hourly $6,983.81 $7,158.40 $7,333.00 $7,516.32 $7,699.65 $7,892.14 $8,084.63 $8,286.75 $8,488.86 $8,701.08 $8,913.30 $9,136.14 $9,358.97 Biweekly $15,131.58 $15,509.87 $15,888.16 $16,285.37 $16,682.57 $17,099.63 $17,516.70 $17,954.62 $18,392.53 $18,852.35 $19,312.16 $19,794.96 $20,277.77 Monthly $181,579.00 $186,118.47 $190,657.95 $195,424.39 $200,190.84 $205,195.61 $210,200.39 $215,455.39 $220,710.40 $226,228.16 $231,745.92 $237,539.57 $243,333.22 Annually
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
ACCOUNTANT I
ACCOUNTANT II
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under direct to general supervision, performs professional accounting work ensuring that day -to-day accounting and fiscal activities are in conformance with accepted standards, laws and regulations; performs a full range of accounting duties that require application, analysis, and interpretation of accounting principles and accepted practices; audits, analyses, and verifies fiscal records and reports, and prepares financial and statistic al reports; provides information to City staff regarding accounting practices and procedures; reconciles general ledger accounts; assists in preparing the City’s annual budgets; prepares year -end audit reports and schedules; performs a variety of technical tasks in the oversight of the City payroll and the maintenance of an automated payroll system; and performs related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
Accountant I: This is a n entry-level professional accounting classification. Incumbents learn to perform the full range of routine and complex accounting and record- keeping programs under direct supervision.
Successful performance of the work requires developing a thorough knowledge of governmental accounting practices and procedures, fund accounting, and fiscal management. Responsibilities include the application of professional knowledge and skills to various accounting matters and projects. This class is distinguished from Accountant II in that the latter perfo rms the more complex and responsible types of duties assigned to the class series.
Accountant II: This is the full journey-level professional accounting classification. Incumbents perform the full range of professional routine and complex accounting and record -keeping programs under only minimal supervision. Successful performance of the work requires thorough knowledge of governmental accounting practices and procedures, fund accounting, and fiscal management. Responsibilities include the application of professional knowledge and skills to various accounting matters and projects. The incumbent is required to be knowledgeable in all operating procedures and policies related to assigned areas of responsibility, work independently and exercise judgment and initiative. This class is distinguished fro m the Senior Accountant in that the latter performs ad vanced-level professional accounting at a higher level of complexity and exercising a greater degree of judgment and initiative.
Further, the Senior Accountant serves as a lead exercising technical and functional supervision over lower level accounting staff as assigned.
CITY OF JURUPA VALLEY
ACCOUNTANT I & II
Flex Staffing: Positions in the Accountant Series are flexibly staffed and positions are normally filled by advancement within the series, upon fully performing the duties and responsibilities, demonstrating the knowledge, skills, and abilities, and meeting the requirements for the higher class, as determined by management.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision (Accountant I) or general supervision ( Accountant II) from higher level professional accounting staff, as assigned.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Provides responsible professional and technical assistance in the administration and implementation of the City's financial, auditing, budgeting, and accounting programs.
2. Prepares a wide variety of financial and statistical reports, including year- end rep orting, budgetary reports, assisting in the preparation of the Annual Comprehensive Finance Report (ACFR), and preparing other legal documents and management analysis.
3. Monitors expenditures, revenues, and budget allocations to determine the City's financial status and prepares custom reports, graphs, and schedules as needed.
4. Reviews, researches, analyzes, and prepares portions of the annual proposed and final budgets; prepares salary projections for all departments for annual budget; coordinates budget preparation process with staff of various departments; develops recommendations.
5. Monitors Capital Improvement Program (CIP) budget and performs project management of costs and expenditures; prepares carry overs and adjustment entries; creates new CIP accounts.
6. Coordinates and participates in general ledger and subsidiary accounts posting, balancing and reconciling; reconciles accounts to back -up detail and/or independent sources; analyzes records and prepares financial statements in accordance with generally accepted accounting principles; prepares bank reconciliation and coordinates printing of month-end reports.
7. Performs bank account reconciliations, verifying accuracy of recorded transactions; prepares related work sheets, cash balances, proofs and other schedules; prepares monthly investment report for City Council.
8. Provides technical assistance to various C ity staff in matters related to financial accounting; assists departments in the proper classification of revenues and expenditures; acts as liaison to other City personnel, auditors, other agencies and the public regarding accounting activity.
9. Interprets, e xplains, and applies general and governmental accounting/auditing principles and procedures, laws, and regulations affecting the financial operations of municipal government.
10. Maintains chart of accounts according to generally accepted accounting principles and C ity policy, corrects erroneously posted entries and deletes unused/unnecessary accounts; establishes new account numbers, organization keys and appropriate background coding in financial system; collects, analyzes and monitors financial data.
11. Compiles and prepares appropriate data for accounts payable processing; checks contract payables against contract and budget.
CITY OF JURUPA VALLEY
ACCOUNTANT I & II
12. Prepares invoices and purchase orders; reviews warrant register.
13. Recommends and assists in the implementation of new or revised accounting systems, procedures and records; may participate in the development of computerized programs for various accounting analysis.
14. Performs related duties and responsibilities as required.
Additionally, or alternatively, when assigned to Payroll:
15. Analyzes data and time records submitted by departments and resolves inconsistencies to ensure conformance with appropriate City policies and regulations, salary schedules, State and Federal payroll law.
16. Executes payroll runs; reviews and edits documents, corrects errors and balances payroll for each pay period; compiles routine reports related to payroll activity.
17. Reconciles payroll and tax withholding records; prepares state and federal quarterly reports and makes income tax deposits to appropriate agen cies; prepares and distributes Federal and State W-2 forms; reconciles and submits official Medicare program documents.
18. Prepares month -end and year -end reports and reconciliations of employment and payroll distribution, payroll expenditures, benefit liabilities, master file adjustments and annual retirement contributions.
19. Participates in year- end closing process as it relates to payroll matters; prepares and records year-end journal entries for payroll accruals, compensated absences, salaries and adjustin g entries for salary and benefits.
20. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Modern principles, practices, and methods of public and governmental accounting and financing, including program budgeting and auditing and their application to municipal operations.
• Principles and practices of payroll processing; tax withholding; and preparation of state and federal reports.
• General principles and practices used in data processing and its applicability to accounting and municipal operations.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to municipal financial operations.
• Principles and practices of business organization and public administration. • Record keeping principles and procedures.
• Financial research and report preparation methods and techniques. • Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation.
CITY OF JURUPA VALLEY
ACCOUNTANT I & II
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Acquire knowledge of C ity ordinances, policies, systems, and procedures governing financial administration.
• Apply accounting principles to the reconciliation of accounts. • Prepare a variety of highly specialized financial reports and statements in accordance with predetermined requirements.
• Reconcile payroll and related accounts to controls requiring an underst anding of the relationship between payroll accounting records and documents, the au tomated payroll system and the City accounting system.
• Analyze financial data and draw sound conclusions.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Make accurate arithmetic, financial, and statistical computations. • Enter and retrieve data from a computer with sufficient speed and accuracy. • Establish and maintain a variety of filing, record-keeping, and tracking systems. • Understand and carry out a variety of complex instructions in a responsible and independent manner.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience – Accountant I:
A minimum of t wo (2) years of increasingly responsible technical or para- professional accounting experience.
CITY OF JURUPA VALLEY
ACCOUNTANT I & II
Experience – Accounting Technician II:
A minimum of three ( 3) years of increasingly responsible professional level governmental accounting experience equivalent to an Accountant I.
Training – All Levels:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Accounting, Finance, Business or Public Administration, or a closely related field.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. V ision is required to read printed materials and a computer screen . H earing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets routine to comple x data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information; performs detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with, City
CITY OF JURUPA VALLEY
ACCOUNTANT I & II
management, staff, membe rs of the public, and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Accountant I
TO: Accountant II
TO: Senior Accountant
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Non-Exempt At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
ACCOUNTING ASSISTANT
ACCOUNTING TECHNICIAN I
ACCOUNTING TECHNICIAN II
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under direct to general supervision, performs a variety of routine to complex clerical, cashiering, and accounting d uties with speed and accuracy; provides accounting support functions for the Finance Department with major emphasis on accounts payable or accounts receivable and cashiering; maintains financial records, performs general billing, responds to general requests and inquiries; and performs related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
Accounting Assistant: This is the entry-level clerical class in the Accounting Support series. Initially under close supervision, incumbents with prior general clerical experience perform cashiering duties as a primary focus, and learn to perform accounts receivable, accounts payable, and a variety of record keeping, reconciliation, and account support activities. As knowledge and experience are gained, the work becomes broader in scope, assignments are more varied, and are performed under more general supervision. Work is usually supervised while in progress and fits an established structure or pattern.
Exceptions or changes in procedures are explained in detail as they arise. However, the expectation is that the incumbent becomes fully aware of the operating policies and procedures of the Department. The Accounting Technician I is distinguished from the Accounting Technician II level i n that duties are more narrowly focused on cashiering, clerical, and some accounting functions. The classification is further distinguished from the Accounting Technician II in that the latter performs higher -level, more complex and specialized technical accounting support work that requires additional levels of training and technical skills.
Accounting Technician I: This is the entry-level technical class in the Accounting Support ser ies. Initially under close supervision, incumbents with prior general accounting and administrative experience perform work in accounts receivable and accounts payable in addition to performing a variety of record keeping, reconciliation, and account support activities. As knowledge and experience are gained, the work becomes broader in scope, assignments are more varied, and are performed under more general supervision. Positions at this level usually perform most of the duties required of the positions at the journey-level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods than those
CITY OF JURUPA VALLEY
ACCOUNTING ASSISTANT, ACCOUNTING TECHNICIAN I & II
incumbents assigned to the Accounting Technician II level . Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.
Accounting Technician II : This is the journey-level class in the Accounting Support series. Incumbents perform the full range of technical work in all of the following areas: accounts receivable and accounts payable, in addition to performing a wide variety of record -keeping, reconciliation, and account support activities. Positions at this level are distinguished from the entry -level by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Accounting Technician in that the latter is responsible for more complex and higher -level technical accounting work, exercises a higher level of discretion and independent decision-making.
Flex Staffing: Positions in the Accounting Support series are flexibly staffed and positions are normally filled by advancement within the series, upon fully performing the duties and responsibilities , demonstrating the knowledge, skills, and abilities , and meeting the requirements for the higher class , as determined by management.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision (Accounting Assistant) or general supervision ( Accounting Technician I & II) from higher level professional accounting staff, as assigned.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Performs a variety of routine clerical and technical accounting support duties related to accounts receivable and accounts payable accounting duties, including posting, balancing, adjusting, and maintaining manual and c omputerized accounting and financial records according to established policies and procedures.
2. Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems.
3. Obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; calculates totals and balances accounts.
4. Processes payments in batches and logs batch reports as appropriate; processes warrant writing on a bi -weekly basis; prepares documentation for payment; confers with vendors as necessary; enters and verifies data into the automated accounts payable system to produce payment; may prepare manual checks; prepares payments for mailing and files copies with backup.
5. Prepares accounts payable checks for release; attaches checks with supporting documents; files checks and invoices.
6. Inputs daily cash receipts and all general journal entries into financial software program.
7. Assists customers with various queries regarding billing, financials, and other expenses.
CITY OF JURUPA VALLEY
ACCOUNTING ASSISTANT, ACCOUNTING TECHNICIAN I & II
8. Performs cashiering and related tasks; maintains petty cash account; research es and responds to all queries from City departments; performs daily closing procedures; balances and verifies cash, and ensure all monies are accounted for.
9. Processes payments for municipal services, licenses, registrations, permits, and taxes; posts entries.
10. Receives, codes, posts, and monitors accounts receivable records; processes incoming checks.
11. Researches invoices, matches to purchase orders, obtains authorization for payment, contacts vendors and City staff to resolve accounting issues.
12. Reviews source documents for acc uracy, receipt of necessary information, and compliance with rules, regulations, and procedures; determines proper handling for compliance.
13. Receives vendor inquiries via telephone, fax, or mail; resolves any issues, problems, or requests using established procedures.
14. Verifies posts and records a variety of financial transactions; maintains databases, records, and a variety of periodic accounting and statistical reports; generates reports by computer and balances them appropriately.
15. Confers with departme nts by telephone or in person to provide status of requisitions, explain basic purchasing procedures and provide additional information.
16. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Basic to intermediate level accounting principles and practices. • Accounts payable practices and maintenance of general ledgers. • Business arithmetic and basic financial and statistical techniques. • Record-keeping principles and procedures.
• Modern office practices, methods, and compu ter equipment and computer applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing w ith the public, vendors, contractors, and City staff
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Perform general clerical and technical accounting work including maintaining appropriate files and compiling information for reports.
• Perform detailed accounting and financial office support work in a highly organized and accurate manner.
• Work under supervision within a well- defined framework of standard policies and procedures.
• Accurately tabulate, record, and balance assigned transactions. • Reconcile financial transaction records, ledgers, and journals.
CITY OF JURUPA VALLEY
ACCOUNTING ASSISTANT, ACCOUNTING TECHNICIAN I & II
• Interpret, and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions.
• Respond to and effectively prioritize multiple phone calls and other requests for service. • Compose correspondence and reports independently or from brief instructions. • Make accurate arithmetic, financial, and statistical computations. • Detect fiscal recording errors quickly and efficiently. • Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Maintain a variety of filing, record-keeping, and tracking systems. • Understand and follow oral and written instructions.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and e ffective working relationships with those contacted in the course of work.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience a nd Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience – Accounting Assistant:
A minimum of one (1) year of responsible administrative and accounting clerical work.
Experience – Accounting Technician I:
A minimum of t wo (2) years of increasingly responsible experience in general accounting, accounts payable and/or accounts receivable.
Experience – Accounting Technician II:
A minimum of three (3) years of increasingly responsible experience in general accounting, accounts payable and/or accounts receivable.
Training – All Levels:
High School graduation or satisfactory equivalent, supplemented by the completion of college level coursework in accounting, finance, or a related field. An Associate’s Degree in accounting, finance, or a related field is highly desirable.
Licenses and Certifications:
CITY OF JURUPA VALLEY
ACCOUNTING ASSISTANT, ACCOUNTING TECHNICIAN I & II
• Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. V ision is required to read printed materials and a computer screen . H earing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets routine to comple x data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information; performs detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with, City management, staff, members of the public, and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Accounting Assistant
TO: Accounting Technician I
TO: Accounting Technician II
TO: Senior Accounting Technician
CITY OF JURUPA VALLEY
ACCOUNTING ASSISTANT, ACCOUNTING TECHNICIAN I & II
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Non-Exempt At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
ADMINISTRATIVE ASSISTANT I
ADMINISTRATIVE ASSISTANT II
SENIOR ADMINISTRATIVE ASSISTANT
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under direct to general supervision, performs a variety of complex administrative, secretarial, financial, confidential, project , and record keeping office support duties and responsibilities requiring thorough knowledge of the assigned department, its procedures, and operational details; provides responsible administrative support to management and departmental staff; composes and prepares correspondence using considerable ju dgment in content and style; performs skilled word processing, spreadsheet, data entry, and typing; provides information to the public and staff and resolves issues and c omplaints; provides assistance for a wide variety of assignments related to administration of budgets, contracts, research projects, records management, and department pro grams; and performs other related duties and responsibilities as assigned.
DISTINGUISHING CHARACTERISTICS
Administrative Assistant I: This is the entry level class in the Administrative Assistant Series. Initially under direct supervision, incumbents are responsible for learning the functions, services, programs, and policies associated with the department to which assigned, and the ass ociated duties and responsibilities. This class is distinguished from the Administrative Assistant II by the lesser degree of knowledge of departmental functions, services, programs, policies, and procedures. Incumbents at this level exercise less independent discretion and judgment in matters related to work procedures and methods.
Administrative Assistant II: This is the journey level class in the Administrative Assistant Series.
Incumbents within this class are distinguished from the Administrative Assistant I by the performance of the full range of duties and responsibilities of moderate difficultly associated with the department to which assigned . Incumbents are expected to work independently, and exercis e a higher degree of judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the department to which assigned. This class is distinguished from the Senior Administrative Assistant classification in that incumbents at the senior level possess a comprehensive, authoritative understanding of all department or division functions and activities, and provide a high level of administrative support to management staff in the c ompletion of complex administrative, secretarial,
CITY OF JURUPA VALLEY
ADMINISTRATIVE ASSISTANT SERIES
financial, confidential, project, and record keeping office support duties and responsibilities.
Senior Administrative Assistant: This is the advanced journey level class in the Administrative Assistant Series. Incumbents at this level may serve as lead in providing functional and project direction to lesser skilled staff; possess a comprehensive, authoritative understanding of all department or di vision functions and activities; and provide support to management staff in the completion of their duties, in addition to completing complex administrative assignments. Successful performance at this level requires the ability to choose among alternatives in solving problems and working at a high level of independence. The Senior Administrative Assistant is distinguished from the lower level Administrative Assistant II i n that the later has lesser degree of knowledge of departmental functions, services, programs, policies, and procedures, and exercise s less independent discretion and judgment in matters related to work procedures and methods. This class is further distinguished from the Administrative Services Coordinator in that the later has office management and full supervisory responsibilities.
Flex Staffing: P ositions in the Administrative Assistant Series are flexibly staffed and positions are normally filled by advancement within the series, upon fully performing the duties and responsibilities, demonstrating the knowledge, skills, and abilities, and meeting the requirements for the higher class, as determined by management.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision (Administrative Assistant I) or general supervision (Administrative Assistant II and Senior Administrative Assistant) from higher level management, as assigned. The Senior Administrative Assistant may provide lead, functional and project direction over Administrative Assistant I’s and II’s.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
Administrative Assistant I/II:
1. Provides administrative support to the assigned department or division head in the daily management of operations.
2. Performs a wide variety of advanced and specialized administrative, clerical, financial, confidential, and project record keeping, and customer service support; resp onds to inquiries and provides departmental information within the area of assignment.
3. Prepares, types and/or processes various documents requiring knowledge of the department's functions, which may include but are not limited to: contracts, vouchers, cl aims, meeting agendas and minutes, correspondence, periodic reports, agreements, legal/official documents, etc.
4. Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.
CITY OF JURUPA VALLEY
ADMINISTRATIVE ASSISTANT SERIES
5. Communicates with officials and staff of other departments and agencies to obtain and relay information and to coordinate activities.
6. Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
7. Organizes, coordinates, maintains, and updates departmental record systems; enters and updates information with departmental activity, files, and report summaries; retrieves information from systems, mails out reports and notices as required.
8. Performs various clerical accounting work, which may include check requests, p urchase orders, timecard review, and processing invoices, including coordination with consultants and vendors, Finance and other City staff to ensure accuracy of data input, preparation and distribution of invoices, tracking payments, and resolving disputes.
9. Assists with budget monitoring and preparation by performing research, working with the Finance and other City departments to resolve budget questions and inconsistencies, entering budget information into databases and maintaining records.
10. Receives and responds to inquiries, in oral or written form, from the public or other agencies concerning department/division operations.
11. Provides administrative assistance to Boards, Commissions, or Committees as assigned; prepares agendas, transcribes notes and prepares minutes, and prepares department reports.
12. Coordinates departmental agenda items for City Council ensuring the submittal of complete reports and associated materials; assists with the preparation of presentations.
13. Coordinates preparation for special events for the department.
14. Coordinates departmental staff trainings and other events and meetings; creates schedules, invites participants, and arranges for other details as necessary.
15. Works with a variety of outside parties to ensure supporting documentation is complete for a variety of applications, City services, programs, and permits, includ ing providing guidance and assistance, and coordinating public and legal noticing related to department actions.
16. Serves as point of contact for a variety of services of the department to which assigned; provides information to the public to ensure an understanding of department policies and procedures.
17. Performs other clerical/administrative work as required, which may include but is not limited to copying documents, filing/retrieving files, reviewing and processing mail, scanning or faxing information, answ ering the telephone, scheduling appointments, meetings and events such as quarterly meetings, maintaining calendars, etc.
18. Answers, screens and refers visitors and telephone calls; calendars appointments; assists customers at a public counter and by telephone; responds to complaints from customers and the public, refers the complaint to appropriate staff and/or takes or recommends action to resolve the complaint.
19. Coordinates and/or attends various meetings and trainings as required or appropriate ; represents the department as assigned; makes travel arrangements.
20. Completes special projects as assigned including but not limited to creating flyers and informational packets, setting up food, transportation and other logistics for various City services, and sourcing vendors for special purchases.
21. Coordinates activities with other City departments, outside agencies, and organizations.
CITY OF JURUPA VALLEY
ADMINISTRATIVE ASSISTANT SERIES
22. Performs other duties as assigned.
Sr. Administrative Assistant (in addition to the above):
23. Organizes, integrates and evaluates information from a variety of database, spreadsheet, word processing and graphics software programs and applications for departmental and division reports.
24. Determines new uses of department information to support management policy analyses and program evaluation efforts.
25. Explains departmental work procedures and provides lead and technical direction to administrative support personnel on projects and assignments.
26. Extracts and imports databases and determines how information can be presented.
27. Conducts advanced research involving statistical records and financial data and in support of professional and managerial classifications.
28. Drafts reports and tables; composes letters, correspondence and reports for review by department managers and supervisors.
29. Types, formats, edits, revises, proofreads and prints reports, correspondence, memoranda, transmittal sheets, agreements, contracts, legal documents, ordinances, resolutions, technical charts and tables and other specialized and technical materials.
30. Types and drafts documents from rough notes and brief oral instructions; edits and revises documents; develops, revises and maintains standardized and master documents; composes correspondence, reports and informational materials; assists in designing and prod ucing technical information handouts.
31. Organizes, interprets and maintains department contracts, records, bid documents, proposals, and related information.
32. Analyzes and tracks budgetary expenditures and prepares accounting summaries for use in accounting reports, financial summaries, or reimbursement actions.
33. Relieves department director of administrative details by conducting surveys, collecting data, communicating key data to other parties, and completing special projects.
34. May prepare promotional and marketing materials, public announcements, legal statements, and other information having media applications.
QUALIFICATIONS
Knowledge of:
• Advanced knowledge of operations, services, programs, policies, procedures and processes of the function(s) and/or department to which the position is assigned. • Standards or processes relevant to clerical and administrative operations of the function(s) and/or department to which assigned at an advanced level. • Federal, state and local laws and regulations applicable to assigned areas of responsibility. • Programs, goals, and purpose of the assigned function. • Intermediate principles of mathematics, spreadsheets, and formulas.
CITY OF JURUPA VALLEY
ADMINISTRATIVE ASSISTANT SERIES
• Principles, procedures, and methods of r ecord keeping, report preparation, and filing systems.
• Methods of preparing and processing various records, forms and other documents specific to assigned function(s), program (s) and/or department.
• Standard office and clerical practices and procedures. • Modern office practices, methods, and computer equipment and applications related to the work.
• Customer service practices and procedures, and conflict resolution. • Techniques for providing a high lev el of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• English usage, grammar, spelling, vocabulary, and punctuation. • City organization, staff, and department locations.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Provide complex administrative, secretarial, financial, confidential, project, and record keeping office support duties and responsibilities.
• Demonstrate a thorough knowledge of the assigned department, its procedures, and operational details.
• Provide advanced level administrative support to a specialized work unit, involving the use of considerable independent judgment.
• Assist the public, City staff, and others in researching or obtaining answers to questions regarding City business.
• Use tact and discretion in dealing with sensitive situations, co-workers and the public. • Respond to and effectively prioritize multiple telephone calls and other requests for service. • Interpret and apply administrative and departmental policies and procedures at an advanced level.
• Understand, interpret, explain and apply city, state, and federal policy, law, and regulations applicable to areas of responsibility.
• Use applicable office terminology, forms, documents, and procedures in the course of work. • Maintain confidentiality.
• Set priorities, adapt to changing priorities; and meet critical deadlines. • Take meeting notes and prepare accurate and detailed minutes. • Understand and follow verbal and written instructions. • Type accurately at speeds necessary for successful job performance. • Compose correspondence and reports independently or from brief instructions. • Read, understand, and interpret technical information, data, documents, and records pertaining to the assigned department's services, processes, and programs. • Perform responsible clerical support work with accuracy, speed, and minimal supervision.
CITY OF JURUPA VALLEY
ADMINISTRATIVE ASSISTANT SERIES
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Perform mathematical calculations quickly and accurately, and develop spreadsheets using intermediate to complex formulas and tables.
• Work independently and as part of a team.
• Organize departmental events and activities.
• Make sound decisions within established guidelines.
• Maintain a variety of filing, record keeping, and tracking systems. • Use English effectively to communicate in person, over the telephone, and in writing. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience – Administrative Assistant I:
A minimum of three (3) years of increasingly responsible clerical, customer service, and administrative experience equivalent to an Office Assistant II.
Experience – Administrative Assistant II:
A minimum of four (4) years of increasingly responsible clerical, customer service, and administrative experience equivalent to an Administrative Assistant I.
Experience – Senior Administrative Assistant:
A minimum of five (5) years of increasingly responsible clerical, customer service, and administrative experience equivalent to an Administrative Assistant II.
Training – All Levels:
High School graduation or satisfactory equivalent. Completed coursework from an accredited college or university in Business A dministration or a related field is highly desirable. An Associate’s Degree in Business or Public Administration, or a related field is highly desirable.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
CITY OF JURUPA VALLEY
ADMINISTRATIVE ASSISTANT SERIES
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. V ision is required to read printed materials and a computer screen . H earing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning ; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with City management, staff, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Administrative Assistant I
TO: Administrative Assistant II
TO: Senior Administrative Assistant
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Non-Exempt At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley
CITY OF JURUPA VALLEY
ADMINISTRATIVE ASSISTANT SERIES
Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
ADMINISTRATIVE INTERN
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under direct to general supervision, performs a wide variety of routine to moderately complex administrative and technical assignments and research projects in one of various occupational fields within municipal government to obtain experience and training in public administration and technical disciplines; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
The Administrative Intern cl ass is a part-time non -benefitted (hourly) classification in which current students within a University system who are seek ing a career in the public sector and working towards the completion of a degree related degree may receive on -the-job training and experience in the performance of routine and para -professional administrative office work. Work assignments are closely monitored and reviewed primarily for accuracy and thoroughness in terms of the research conducted and conclusions/recommendations made, as well as the quality and expediency of production.
Employees are assigned to positions based upon the City’s needs, and the incumbent’s interests which most closely align with the college program enrolled in. Incumbents may be assigned to the Office of the City Manager, Finance Department, Information Technology , H uman Resources, Community Development (Planning), Public Works (Administration), Communications/Media/Marketing, Public Relations, Economic Development, and/or to a specialized departmental activity project.
Interns shall learn to apply concepts and work procedures and methods in assigned area of responsibility and to resolve problems and issues that are specific and less complex, and/or repetitive . Exceptions or changes in procedures are explained in detail as they arise working solely with the supervisor. The Administrative Intern class is intended for a period not to exceed one (1) year for recent graduates, and not to exceed two (2) years for currently enrolled students.
SUPERVISION RECEIVED AND EXERCISED
Receives direct to general supervision from professional level engineering staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited
CITY OF JURUPA VALLEY
ADMINISTRATIVE INTERN
to, the following:
1. Assists in performing research and analysis on administrative, fiscal and operational matters as directed; gather, complies and organizes data, prepares reports to summarize findings.
2. Follows-up on a variety of matters concerning citizen inquiries and provides technical and administrative assistance to resolve complaints, or refers to appropriate authority.
3. Operates a commuter to key data, perform file maintenance and generate computer reports; may initiate or prepare correspondence in the performance of assigned tasks.
4. May provide assistance with GIS, Social Media and Computer technical support.
5. Participates in updating, designing, and maintaining the City’s Website, as well as managing t he City’s social media pages.
6. Creates flyers, graphics, videos, and photographs during special events.
7. Assist and participate in the day to day assigned work of professional employees.
8. Provides administrative and/or technical staff support to an assigned City department, committee, or special project.
9. Attends departmental staff meetings, prepares comments of observations regarding the various aspects of the program.
10. Assists in budget preparation, analysis and administration, as directed; performs audits an d/or maintains records of account activity; prepares projections of services volumes and related costs.
11. Assists in the preparation and/or revision of manuals, written report s, proposals, procedures, and memoranda.
12. Assists in developing and making presentations ; participates in community and outreach events; and reviews and summarizes publications and documents.
13. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Basic principles, practices, and methods of public administration. • Statistical and research methodology.
• Survey techniques.
• Effective public relations techniques.
• Record keeping, report preparation, and filing systems, principles, procedures, and methods. • Methods of preparing and processing various records, forms and other documents specific to assigned function or program.
• Various forms of social media and publication including photography, videography, website design and editing (for positions assigned to Communications/Public Information). • Standard office management and clerical practices and procedures. • Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with those encountered in the course of work.
CITY OF JURUPA VALLEY
ADMINISTRATIVE INTERN
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Read, understand, and interpret information, data, documents, and records pertaining to the assigned department's services, processes, and programs. • Respond to and effectively prioritize multiple telephone calls and other requests for service. • Interpret and apply administrative and departmental policies and procedures. • Use applicable office terminology, forms, documents, and procedures in the course of work. • Maintain confidentiality.
• Meet critical deadlines.
• Understand and follow verbal and written instructions. • Type accurately at speeds necessary for successful job performance. • Compose correspondence and reports independently or from brief instructions. • Perform responsible clerical support work with accuracy, speed, and minimal supervision. • Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Schedule and coordinate projects; set priorities; adapt to changing priorities; meet critical time deadlines.
• Perform basic mathematical calculations quickly and accurately. • Work independently and as part of a team.
• Make sound decisions within established guidelines.
• Maintain a variety of filing, record keeping, data bases, and tracking systems. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Be proficient in photography, videography, website design and editing, graphic design and social media captioning (for positions assigned to Communications/Public Information). • Communicate clearly and concisely, both orally and in writing. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
CITY OF JURUPA VALLEY
ADMINISTRATIVE INTERN
Experience and Training:
Graduation from high school or satisfactory equivalent, and two (2) years of administrative experience AND enrollment at an accredited junior college or university with course work in Public Administration, Business Administration, Political Science, Social Science, Sociology, Computer Science, Environmental Science, Law, Accounting, Finance, Public Policy, Geography, Geographic Information Systems, Information Technology, Planning, Communications, or a related field.
OR
The completion of two (2) years of college (90 quarter units or 60 semester units) with course work in Public Administration, Business Administration, Political Science, Social Science, Sociology, Computer Science, Environmental Science, Law, Accounting, Finance, Public Policy, Geography, Geographic Information Systems, Information Technology Planning, Communications, or a related field ; A ND current enrollment in an accredited college or university, or recent (within one year) graduation from an accredited college or university with coursework toward achieving one of the previously identified degrees.
Licenses and Certifications:
Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
Work hours for the assignments may vary and could include early mornings, nights, weekends, and holidays as assigned by the Department Head.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Depending on the assignment, s ome positions may have limited and occasional exposure to the field environment in which incumbents visit development and/or project sites, or meeting sites.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a compu ter; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person, before groups, and over the telephone . Touch is required in order to handle documents, and use a computer . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office
CITY OF JURUPA VALLEY
ADMINISTRATIVE INTERN
equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required . Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with City management, staff, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Administrative Intern
TO: Examples, but not limited to:
Administrative Assistant I/II
Management Analyst
Planning Technician or Assistant Planner
Information Technology Technician
Human Resources Specialist
Accountant I
Approved by Name: City Council Title: N/A
Effective/Revision Date: 5/3/23 FLSA Status: Non-Exempt At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
ADMINISTRATIVE SERVICES
COORDINATOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general supervision, performs a variety of complex office management supervisory, administrative, analytical, financial, confidential, and project-oriented duties and responsibilities requiring thorough knowledge of the assigned department, its procedures, and operational details; provides highly responsible and complex administrative support to management and departmental staff; provides assistance for a wide variety of assignments related to administration of budgets, contracts, research projects, records management, and department pro grams; and performs other related duties and responsibilities as assigned.
DISTINGUISHING CHARACTERISTICS
This is an advanced journey, supervisory level class in the Administrative Support Series. Incumbents at this serve as an office manager for a large department, providing direct supervision over assigned clerical and administrative staff. Incumbents possess a comprehensive, authoritative understanding of all department or di vision functions and activities; and provide administrative, analytical, and technical support to management staff in the completion of their duties, in addition to completing complex administrative and pr oject-oriented assignments. Successful performance at this level requires the ability to choose among alternatives in solving complex administrative departmental problems, managing the work of others, and working a t a high level of independence . This class is distinguished from the Senior Administrative Analyst in that the Administrative Services Coordinator has office management and full supervisory responsibilities.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the assigned department head. Exercises direct to general supervision over lower level administrative and clerical staff, as assigned.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
CITY OF JURUPA VALLEY
ADMINISTRATIVE SERVICES COORDINATOR
1. Serves as Office Manager for a large and complex department; provides supervisorial and technical direction to administrative support personnel work methods, procedures, policies, and on projects and assignments.
2. Participates in establishing administrative plans and initiatives to meet departmental goals and objectives.
3. Implements plans, and develops processes, procedures and policies required to achieve maximum performance results for effective office administration.
4. Coordinates and integr ates functions and responsibilities to achieve optimal efficiency and effectiveness.
5. Participates in the selection of assigned staff; trains, motivates, and evaluates assigned personnel, as assigned; provides or coordinates staff training; works with emplo yees to correct deficiencies; implements discipline and termination procedures.
6. Provides leadership and works with staff to develop and maintain a high performance, customer service -oriented work environment that supports achieving the City’s mission, strategic goals and core values.
7. Personally conducts the more difficult and/or complex clerical, administrative and technical assignments.
8. Develops policies and procedures associated with the processing of departmental workflow.
9. Provides technical assistance to staff in resolving difficult problems encountered.
10. Organizes, integrates and evaluates information from a variety of database, spreadsheet, word processing and graphics software programs and applications for departmental and division reports.
11. Determines new uses of department information to support management policy analyses and program evaluation efforts.
12. Extracts and imports databases and determines how information can be presented.
13. Provides administrative assistance to an appointed board, commiss ion and/or committee; prepares agenda packets and public hearing notices for publications; prepares minutes; and maintains schedule of commission agenda reports.
14. Conducts advanced research involving statistical records and financial data and in support of various program services.
15. Drafts reports and tables; composes letters, correspondence and reports for review by department managers and supervisors.
16. Types, formats, edits, revises, proofreads and prints reports, correspondence, memoranda, transmittal sheets, agreements, contracts, legal documents, ordinances, resolutions, technical charts and tables and other specialized and technical materials.
17. Types and drafts documents from rough notes and brief oral instructions; edits and revises documents; develo ps, revises and maintains standardized and master documents; composes correspondence, reports and informational materials; assists in designing and producing technical information handouts.
18. Organizes, interprets and maintains department contracts, records , file, agreements, bid documents, proposals, and related information.
19. Answers, screens and refers visitors and telephone calls; calendars appointments for department staff; assists customers at a public counter and by telephone; responds to
CITY OF JURUPA VALLEY
ADMINISTRATIVE SERVICES COORDINATOR
complaints fro m customers and the public, refers the complaint to appropriate staff and/or take or recommend action to resolve the complaint.
20. Analyzes and tracks budgetary expenditures and prepares accounting summaries for use in accounting reports, financial summaries, or reimbursement actions.
21. Leads and participates in organizing and maintaining project information and files on various City software and programs (i.e. City website, laser fiche, digital files, and various software used by the City).
22. Relieves department director of administrative details by conducting surveys, collecting data, communicating key data to other parties, and completing special projects.
23. May prepare promotional and marketing materials, public announcements, legal statements, and other information having media applications.
24. May serve as a Notary Public for the department and/or City, as required.
25. Performs other related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Principles and practices of effective supervision.
Advanced knowledge of operations, services, programs, policies, procedures and processes of the function(s) and/or department to which the position is assigned. Standards or processes relevant to clerical and administrative operations of the function(s) and/or department to which assigned at an advanced level. Federal, state and local laws and regulations applicable to assigned areas of responsibility. Programs, goals, and purpose of the assigned function. Intermediate principles of mathematics, spreadsheets, and formulas. Principles, procedures, and methods of r ecord keeping, report preparation, and filing systems.
Methods of preparing and processing various records, forms and other documents specific to assigned function(s), program (s) and/or department.
Standard office and clerical practices and procedures. Modern office practices, methods, and computer equipment and applications related to the work.
Customer service practices and procedures, and conflict resolution. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
English usage, grammar, spelling, vocabulary, and punctuation. City organization, staff, and department locations.
Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
City and mandated safety rules, regulations, and protocols.
Ability to:
CITY OF JURUPA VALLEY
ADMINISTRATIVE SERVICES COORDINATOR
Assign, supervise, review, and evaluate assigned staff. Oversee, manage, and p rovide complex administrative, financial, analytical, confidential, and project-oriented office support duties and responsibilities. Demonstrate a thorough knowledge of the assigned department, its procedures, and operational details.
Understand, interpret, explain and apply city, state, and federal policy, law, and regulations applicable to areas of responsibility.
Provide advanced level administrative support to a specialized work unit, involving the use of considerable independent judgment.
Assist the public, City staff, and others in researching or obtaining answers to questions regarding City business.
Use tact and discretion in dealing with sensitive situations, co-workers and the public. Respond to and effectively prioritize multiple telephone calls and other requests for service. Interpret and apply administrative and departmental policies and procedures at an advanced level.
Use applicable office terminology, forms, documents, and procedures in the course of work. Maintain confidentiality.
Set priorities, adapt to changing priorities; and meet critical deadlines. Take meeting notes and prepare accurate and detailed minutes. Understand and follow verbal and written instructions. Type accurately at speeds necessary for successful job performance. Compose correspondence and reports independently or from brief instructions. Read, understand, and interpret techni cal information, data, documents, and records pertaining to the assigned department's services, processes, and programs. Perform responsible clerical support work with accuracy, speed, and minimal supervision. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Perform mathematical calculations quickly and accurately, and develop spreadsheets using intermediate to complex formulas and tables.
Work independently and as part of a team.
Organize departmental events and activities.
Make sound decisions within established guidelines.
Maintain a variety of filing, record keeping, and tracking systems. Use English effectively to communicate in person, over the telephone, and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Demonstrate an awareness and appreciation of the cultural diversity of the community. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing. Ensure adherence to safe work practices and procedures. Operate a vehicle observing legal and defensive driving practices.
CITY OF JURUPA VALLEY
ADMINISTRATIVE SERVICES COORDINATOR
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
A minimum of six (6) years of clerical, customer service, financial and administrat ive experience, preferably within a public agency, of which at least two (2) years were at an advanced/senior or lead level.
Training – All Levels:
High School graduation or satisfactory equivalent. Completed coursework from an accredited college or university in Business A dministration or a related field is highly desirable. An Associate’s Degree in Business or Public Administration, or a related field is highly desirable.
Licenses and Certifications:
Possession of a State of California driver’s license and proof of insurance. Possession of, or ability to obtain, a Notary Public Certificate.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private repre sentatives in interpreting and enforcing departmental policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Em ployees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
CITY OF JURUPA VALLEY
ADMINISTRATIVE SERVICES COORDINATOR
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skil ls; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information; performs highly detailed work; deal s with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with City management, staff, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Administrative Assistant I
TO: Administrative Assistant II
TO: Senior Administrative Assistant
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Non- Exempt At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
ASSISTANT ENGINEER
ASSOCIATE ENGINEER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under direct to general supervision, performs entry to journey level professional civil engineering and technical work in the field or office associated with the design, development, investigation, construction of land development projects, public works and/or capital projects, and specialized traffic engineering assignments; to provide assistance in preparing plans, drawings, calculations and specifications; to assist with project management; and performs related duties and responsibilities as assigned.
DISTINGUISHING CHARACTERISTICS
Assistant Engineer: The Assistant Engineer is the entry level class within the professional Engineering Series. This class is distinguished from the Associate Engineer by the performance of the more routine tasks and duties assigned to positions within the series including preparation of less complex plans, work orders and cost estimates. Assistant Engineers assist with project management as part of a team, and learn to perform more complex projects. Since this class is typically an entry level class, employees may have only limited or no directly related work experience. Incumbents assigned to the Associate level are experienced professional Engineers who are expected to perform with a high degree of independence in preparing designs and in fully managing mid -size projects, or in managing aspects of large and complex projects as part of a team.
Associate Engineer: The Associate Engineer is the intermediate/journey level class within the professional Engineering Series. Incumbents assigned to the Associate level are experienced professional Engineers who are expected to perform with a high degree of independenc e in preparing designs and in fully managing mid-size projects, or in managing large and complex projects as part of a team. The application of professional knowledge and skills is required in the research, analysis, planning, and implementation of effective engineering designs and project management work, and requires frequent use of independent judgment. The work may require occasional attendance at meetings and hearings, and in making presentations to City Council, business and community groups. This class is distinguished from the higher level Senior Civil Engineer by the responsibility of the later class to serve as a lead over a functional area of the Engineering Division (e.g. Land Development or Capital Improvement Projects), the management of work and multiple projects through assigned team members, and the ability to provide functional and technical supervision over assigned staff.
CITY OF JURUPA VALLEY
ASSISTANT & ASSOCIATE ENGINEER
Flex Staffing: Positions in the Engineering Series are flexibly staffed and positions are normally filled by advancement within the series, upon fully performing the duties and responsibilities, demonstrating the knowledge, skills, and abilities, and meeting the requirements for the higher class, as determined by management.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision (Assistant Engineer) or general supervision (Associate Engineer) from the Deputy Director of Public Works Director/Assist ant City Engineer, and/or receives functional and technical supervision from the Senior Civil Engineer, as assigned. May exercise lead direction over Engineering Interns.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Participates in the preparation and review of preliminary and final engineering plans including private development, subdivisions, transportation, capital improvement and special project specifications; provides public counter support; serves as liaison with engineers and consultants to assist in the design of land development projects.
2. Assists with the preparation and review the Water Quality Management Plans (WQMP) and grading plans to ensure compliance with WQMP, and erosion and sediment control plans.
3. Participates in the preparation and review of preliminary and final plans, reports for public works and municipal projects, including WQMP, Storm Water Pollution Prevention Plans (SWPPP), erosion and sediment control plans.
4. Coordinates engineering and land development activities and represents the City in meetings with other department staff, City personnel, and other internal and external agencies to ensure timely progress and completion of projects; may attend and make presentations to City committees, commissions, and developers; conducts pre-construction conferences.
5. Reviews development plans, traffic impact analysis and make recommendations for implementation of mitigation measures
6. Participates in the preparation of requests for proposals relating to projects requi ring contract engineering work; directs the preparation of project cost estimates for competitive bidding purposes; reviews plans of consulting engineering firms performing work for the City and evaluates their performance; performs construction contract modifications and negotiates contract changes.
7. Administers multiple engineering and routine to complex land development projects ; and manages routine to complex construction and design projects.
8. Reviews operational procedures to ensure compliance with appli cable policies and quality control standards; recommends changes to departmental procedures, policies, and regulations including engineering design standards.
9. Reviews and/or prepares correspondence, memoranda, project final reports, and technical advisory reports.
CITY OF JURUPA VALLEY
ASSISTANT & ASSOCIATE ENGINEER
10. Compiles and analyze s statistical data and prepares technical reports relating to public works and/or capital projects; assist s in the preparation of cost projections for the department budget and monitors expenditures; assists in preparing annual capital improvement budgets; examines, prepares and maintains designs, specifications, plans, estimates, and reports for various Capital Improvement projects.
11. Prepares specialized studies, cost analysis studies, specifications, work schedules, and investigations on public works, municipal, and capital projects.
12. Administers contract negotiations and makes recommendations for contract change orders.
13. Assists inspectors with coordination of assigned projects.
14. Develops traffic engineering programs, policies and procedures; review s and manage s traffic signal plans, signing and striping plans, traffic control plans, cost estimates, and specifications; and CCTV camera and communication projects.
15. Compiles and analyze s statistical data including traffic counts , accident history, speed surveys, channelization studies and signal timing and coordination and makes recommendations; and determines the need for certain types of traffic control devices.
16. Manages corrections or improvements; participate s in the preparati on of legal descriptions and deeds for easements and rights-of-way.
17. Provides public assistance regarding the City's land development policies and procedures.
18. Coordinates the work of consultants and reviews the work of Division field personnel in a variety of areas.
19. Evaluates compliance with laws, ordinances, and acceptable WQMP standards recommends corrections or improvements
20. Reviews the City's water quality and related ordinances to ensure compliance with the latest NPDES regulation.
21. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Principles and techniques of engineering, drafting and estimating; alternative financing mechanisms for public works projects, including municipal finance principles and special assessment districts.
• Civil engineering principles, methods, and practices as applied in the planning, design, and construction of municipal public works.
• Pertinent laws and regulations governing the design and construction of streets, water systems, capital projects, and other public works including CEQA, Subdivision Map Act and Public Contracts Code.
• Methods employed in the preparation of land development projects; budgets, contracts, agreements, plans, specifications, procedures, and forms associated wit h public works projects.
• City government and issues of concern to developers, property owners, contractors, private engineers, and others when dealing with the City on engineering matters.
CITY OF JURUPA VALLEY
ASSISTANT & ASSOCIATE ENGINEER
• Statistical and report writing methods and practices. • Public Contracts Code; and Standard Specifications for Public Works Construction. • Terminology, methods, practices and techniques used in technical civil engineering report preparation.
• Advanced principles of mathematics as applied to engineering work. • Recent developments, current literature and sources of information regarding civil engineering.
• Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Perform professional engineering duties in support of a comprehensive public works engineering program; prepare designs, computations, plans and studies. • Review and check routine to complex engineering designs, computations, plans and studies. • Respond to emergency and problem situations in an effective manner. • Understand, explain and apply policies and procedures; analyze unusual situations and resolve them through application of management and engineering principles and practices. • Interpret financial statements and cost accounting reports. • Prepare clear, complete, and technically accurate reports , correspondence, analytical studies and other written materials.
• Collect and analyze data, develop recommendations based on findings, and reach sound and defensible conclusions.
• Work effectively with various governmental agencies, private firms, and the general public. • Analyze situations and take effective action.
• Speak before groups, organizations, regulatory bodies and professional meetings, respond constructively to conflict and develop effective resolutions. • Establish and maintain a variety of filing, record-keeping, and tracking systems. • Understand and carry out a variety of complex instructions in a responsible and independent manner.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
CITY OF JURUPA VALLEY
ASSISTANT & ASSOCIATE ENGINEER
• Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience – Assistant Engineer:
A minimum of one (1) year of increasingly responsible technical or sub -professional civil engineering experience or closely related field in Public Works, or an associated municipal function.
Experience – Associate Engineer:
A minimum of three ( 3) years of increasingly responsible professional civil engineering experience equivalent to an Assistant Engineer.
Training – All Levels:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Civil Engineering or closely related field, or possession of an Engineer in Training (EIT) California State Board Certification.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance. • Certificate of Registration as a Professional Civil Engineer issued by the California State Board of Registration for Professional Engineers is desirable. • Certificate of Registration as a Land Surveyor is desirable.
Possession of, or ability to obtain during employment, depending on assignment:
• Certified as a Qualified Storm Water Pollution Prevention Plans (SWPPP) Practitioner and Developer (QSP/QSD).
• Certified Professional in Storm Water Quality (CPSWQ). • Certificate of Registration as a Traffic Engineer.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
CITY OF JURUPA VALLEY
ASSISTANT & ASSOCIATE ENGINEER
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may also work in the field with exposure to extreme weather conditions, dust, fumes and/or allergens, excessive noise, and unpleasant odors, and work near hazardous/moving equipment, machinery, or moving traffic.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. V ision is required to read printed materials and a computer screen . H earing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets routine to comple x data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information; performs detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with City management, staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: A ssistant Engineer
TO: A ssociate Engineer
TO: Senior Civil Engineer
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
ASSISTANT PLANNER
ASSOCIATE PLANNER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under direct to general supervision, performs entry to journey level varied professional current planning, demographic research , and related studies; ensure s compliance with the City’s pol icies and development standards; coordinates and prepares staff reports , recommendations, and current planning projects ; prepares presentations of land use, environmental, zoning and other City planning information; serves the public related to planning inquiries at the front counter; and performs related duties and responsibilities as assigned.
DISTINGUISHING CHARACTERISTICS
Assistant Planner: The Assistant Planner is the entry level class within the professional Planner Series, and is responsible for assisting higher-level planners in the areas of research, data collection, project analysis and report preparation and presentation Since this class is typically an entry level class, employees may have only limited or no directly related work experience. Incumbents initially work under close supervision and are expected to become increasingly knowledgeable and able to carry out assignments with increasing independence. The Assistant Planner is distinguished from the Associate Planner in that it requires less specialized knowledge of statutory requirements and planning standards that are expected of the Associate Planner class, and by the performance of the more routine tasks and duties assigned to positions within the series including managing minor projects.
Associate P lanner: The Associate Planner is the journey level class within the professional Planner Series.
Incumbents conduct planning research and analysis on moderate to difficult short and long -range projects. The work requires a high degree of independence in preparing planning studies and reports on short and long-range, well-defined assignments and making presentations on such projects. Incumbents at this level may assist with the work instruction or project direction of lower level professional and paraprofessional staff members. The application of professional knowledge and skills is required in the research, analysis, planning, and implementation of effective strategies and approaches to work, and requires frequent use of independent judgment. The work may require occasional attendance at meetings and hearings, and in making presentations to City Council, business and community groups. This class is distinguished from the higher level Senior Planner by the responsibility of the later class to serve as a lead over a functional area of the Community Development Department (e.g. Current, Advanced, or
CITY OF JURUPA VALLEY
ASSISTANT & ASSOCIATE PLANNER
Environmental) the management of work and multiple projects through assigned team members, and the ability to provide functional and technical supervision over assigned staff.
Flex Staffing: Positions in the Planning Series are flexibly staffed and positions are normally filled by advancement within the series, upon fully performing the duties and responsibilities, demonstrating the knowledge, skills, and abilities, and meeting the requirements for the higher class, as determined by management.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision (Assistant Planner) o r general supervision ( Associate Planner) from the Deputy Director of Community Development or Planning Manager, and/or receives functional and technical supervision from a Senior Planner, as assigned.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Serves as a project manager for development applications, from consultation and receipt, to routing and review, presentation to applicable committees and commissions, and plan check and inspection; coordinates projects between various divisions and departments; and assumes responsibility for problem solving and resolving issues.
2. Reviews and processes per mit requests for new commercial and industrial development, land use and tenant improvements, signs, single- and multi-family development, fences, patios, and pools.
3. Provides information and assistance to developers, property owners and the public regardin g laws, policies, regulations, standards and procedures with respect to the submission of plans, processing of applications and implementation requirements; reviews, investigates, and processes various plans and applications for subdivision, housing, comme rcial and industrial developments, variances, use permits, and business licenses; determines conformity with laws, policies, regulations and procedures; recommends approval or identifies problems and assesses alternatives.
4. Prepares a variety of written communications, including analytical reports, commentaries, correspondence and draft of revisions to local ordinances, planning policies and procedures.
5. Enters data into tracking system; routes plan checks, structural, grading and landscape plans to staff; reviews plan checks for conformity and maintains monthly log of plan checks processed by the department.
6. Answers questions and provides information and assistance to the public in person, on the telephone, and in writing.
7. Plans, organizes, and conducts research studies and prepares reports and recommendations regarding land use, zoning, urban design, population trends, transportation, housing and environmental needs; maintains, updates and analyzes demographic and other data required for the planning function.
CITY OF JURUPA VALLEY
ASSISTANT & ASSOCIATE PLANNER
8. Participates in the review, development or revision of the various elements of the General Plan, environmental impact reports, plans, ordinances and other policies and procedures.
9. Coordinates the preparation of meeting agendas for various commission s, boards and community groups; reviews draft materials and prepares comments; organizes conferences and work sessions and ensure timely notification of appropriate parties.
10. Prepares and present staff reports, resolutions, maps, visual and graphic, charts and/or other visual aids to illustrate planning studies during a presentation or professional recommendations for various commissions, boards and community groups.
11. Compiles, analyzes and interprets data to define environmental conditions, social, economic and housing trends, community needs, and zoning problems.
12. Makes presentations or prepares materials for presentation to the City Council, boards, commissions and community groups; answers questions and provides information and assistance to the public in person, on the telephone and in writing.
13. Compiles, analyzes, and interprets data to define environmental conditions; analyze projects for compliance with the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA).
14. Coordinates the collection of departmental data in response to California Public Records Act requests; provides materials to the City Clerk.
15. May instruct others in explaining work procedures and supporting other staff on a project basis.
16. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Objectives, principles, procedures, standards, practices and information sources of urban planning.
• Application of land use, physical design, economic, environmental, architecture and/or social concepts to the planning process.
• Implementation of zoning and other municipal ordinances; methods used in developing information for General Plan modifications.
• Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility including the Subdivision Map Act, the California Environmental Quality Act, Housing Laws, Planning and Zoning Laws, and the Surface Mining and Reclamation Act. • Organization and functions of an elected City Council, Planni ng Commission and other appointed boards and commissions.
• Community trends and market analyses techniques including research, math concepts and statistical analysis techniques.
• Physical design, economic, environmental and social concepts to the planning process. • Terminology, symbols, methods, techniques and instruments used in planning and map drafting; local government organization and the functions and practices of a municipal planning unit.
CITY OF JURUPA VALLEY
ASSISTANT & ASSOCIATE PLANNER
• City government and issues of concern to developers, property owners, contractors, private engineers, and others when dealing with the City on planning matters. • Report writing methods and practices.
• Recent developments, current literature and sources of information regarding urban planning. • Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level o f customer service by effectively dealing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Conduct research and identify economic and demographic trends; compile and analyze complex technical and statistical planning information. • Interpret and apply related codes, laws and policies; interpret maps, site and building plans and specifications, graphs and statistical data.
• Interpret maps, site and building plans and specifications, graphs and statistical data; research, analyze and summarize planning data both manually and with computer programs. • Present technical information effectively both orally and in writing; prepare clear, concise technical reports.
• Instruct others in work procedures and provide specific project direction. • Analyze situations and take effective action.
• Speak before groups, organizations, regulatory bodies and professional meetings, respond constructively to conflict and develop effective resolutions. • Establish and maintain a variety of filing, record-keeping, and tracking systems. • Understand and carry out a variety of instructions in a responsible and independent manner. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively us e computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
CITY OF JURUPA VALLEY
ASSISTANT & ASSOCIATE PLANNER
Experience – Assistant Planner:
A minimum of one (1) year of increasingly responsible technical or sub-professional planning experience.
Experience – Associate Planner:
A minimum of three ( 3) years of increasingly responsible professional planning experience equivalent to an Assistant Planner.
Training – All Levels:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Community Development, Urban Planning, Political science, Public Administration or a closely related field.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing City-wide policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. V ision is required to read printed materials and a computer screen . H earing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, k neel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
CITY OF JURUPA VALLEY
ASSISTANT & ASSOCIATE PLANNER
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning ; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with City management, staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: A ssistant Planner
TO: A ssociate Planner
TO: Senior Planner
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
ASSISTANT BUILDING OFFICIAL
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general direction, assists the Building Official in planning, prioritizing, assigning, supervising, reviewing, and working with staff responsible for plan checking , permit issuance, permit tracking, and inspections; assists in the establishment of policies and procedures; ensures work quality and adherence to established policies and procedures; performs the more technical and complex tasks relative to assigned area of responsibility; serves as acting Building Official in the a bsence of the Building Official; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
This single position class performs the more complex inspection, plan reviews and investigations and coordinates work with other City departments and governmental agencies to ensure the Division’s objectives are met. Duties and responsibilities are carried out with a high degree of independence within the framework of established policies, procedures and regulations. The Assistant Building Official is distinguished from Building Official in that the latter class is responsible for planning, managing, directing, evaluating, supervising and overseeing the work of the entire Building and Code Division.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Building Official. Exercises general supervision over assigned staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Plans, prioritizes, assigns, supervises, reviews, and participates in the work with staff responsible for plan checking residential, commercial, and industrial building plans and drawing s for conformance with applicable state and local codes and regulations; and for staff responsible for code compliance.
2. Participates in the selection of assigned staff; provides or coordinates staff training; works with employee to correct deficiencies; implements discipline procedures.
3. Participates in the development of goals and objectives as well as policies and procedures; interprets, reviews, and evaluates plan review and permit issuance policies and procedures in response to changes in building codes and local ordinances; makes recommendations for changes
CITY OF JURUPA VALLEY
ASSISTANT BUILDING OFFICIAL
and improvements to existing standards, policies, and procedures; participates in the implementation of approved policies and procedures; monitors work activities to ensure compliance with established policies and procedures.
4. Participates in the preparation and administration of the assigned program budget; submits budget recommendations; monitors expenditures.
5. Assumes responsibility for the Building Division’s public counter activities, permit tracking programs, and issuance of building permits; maintains quality control for the automated permit tracking system.
6. Establishes schedules and methods for providing plan checking and permit issuance services; identifies resources needs; reviews needs with appropriate management staff; allocates resources accordingly.
7. Oversees and participates in the maintenance of records concerning assigned operations an d programs; prepares reports on operations and activities.
8. Performs the more technical and complex tasks of the work unit including plan reviews on the more complex and sensitive projects; determines project valuation and related building and development f ees; processes and issues building, plumbing, electrical, and mechanical permits; assists plans examiner with rechecking of plans to allow for faster turn-around of projects.
9. As necessary, provides assistance to Building Inspectors in the performance of structural and non- structural field inspections on special projects.
10. Responds to questions for and provides assistance to the public, developers, contractors, owners, and design professionals regarding building regulations, permit requirement, and applicatio n of state and local codes; provides problem solving direction to customers to allow code compliance; prepares guidelines, hand-outs, forms, and procedures for public use.
11. Assists in managing C ode Enforcement staff in carrying out enforcement of local ordinances and codes including County zoning ordinance, zoning and subdivision conditions of approval, grading policies, and ordinances for noise, off -highway vehicles, substandard buildings, parking, and litter control.
12. Provides analysis, recommendations, and implementation of policies and procedures.
13. Conducts a variety of departmental organizational and operational studies.
14. Participates in and makes presentations at City Council meetings and to a variety of boards and commissions.
15. Stays abreast of new trends and innovations in building inspection, plans examination, permit processing, and code compliance.
16. Monitors changes in laws, regulations, and technology that may affect C ity or departmental operations.
17. Establishes and maintains cooperative relationships w ith other City departments and outside agencies in order to coordinate project compliance necessary for conditions of approval.
18. Attends and participates in City Council and C ommission meetings, professional group meetings; maintains awareness of new trends and development in the field of plan checking; incorporates new developments as appropriate into programs.
19. Serves as acting Building Official in the absence of the Building Official.
20. Performs related duties and responsibilities as required.
QUALIFICATIONS
CITY OF JURUPA VALLEY
ASSISTANT BUILDING OFFICIAL
Knowledge of:
• Operations, services, and activities of a plan checking and permit issuance program. • Methods, materials, and techniques used in the construction of buildings and structures. • Principles, methods, and practices of structural and civil engineering. • Recent developments, current literature, and sources of information regarding structural and civil engineering.
• Pertinent federal, state, and local rules, regulations, and ordinances including applicable state laws, ordinances, and codes related to structural design and construction. • General legal procedures related to building code enforcement. • Administrative regulations, adjudications and opinions relating to building inspection and code enforcement activities and enforcement activities. • Basic principles and practices or municipal budget preparation and administration. • Principals and procedures of record keeping.
• Principles of business letter writing and basic report preparation. • Modern office procedures, methods, and equipment including computers. • Computer applications such as word processing, spreadsheets, and statistical databases. • Principles of supervision, training, and performance evaluation. • The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Coordinate and direct plan checking , building inspection, code enforcement, and permit programs.
• Recommend and implement goals, objectives, policies, and procedures for providing assigned services and activities.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, codes, ordinances, and regulations.
• Recommend alternative solutions to design and construction problems. • Participate in the preparation and administrative of assigned budgets. • Plan and organize work to meet changing priorities and deadlines. • Make engineering computations and analysis to check building construction computations. • Review and analyze plans and detect code violations.
• Maintain excellent public relations.
• Attend meetings at various locations.
• Make difficult interpretations of the codes and resolve problems related to building code enforcement.
• Prepare clear and concise reports.
CITY OF JURUPA VALLEY
ASSISTANT BUILDING OFFICIAL
• Effectively represent the City to outside individuals and agencies to accomplish the goals and objectives of the unit.
• Work cooperatively with other departments, City officials, and outside agencies. • Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, and other agencies on sensitive issues in areas of responsibility. • Establish and maintain effective working relationships with those contracted in the course of work.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Gui delines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
A minimum of five (5) years of increasingly responsible experience in the review of building construction plans, including at least one year of lead, supervisory, or project management responsibility.
Training:
Equivalent to an Associate’s degree from an accredited college or university with major course work in construction, b uilding inspections, structural engineering, civil engineering, or a related field.
Licenses and Certifications:
Possession of a State of California driver’s license and proof of insurance.
Incumbents are required to possess a combination/option of the following certificates which would provide for the knowledge and skill to perform the duties of the position:
Certification as a Building or Combination Inspector by the International Conference of Building Officials (ICBO) or the International Code Council (ICC).
Certification as a Plans Examiner by the International Conference of Building Officials (ICBO) or the International Code Council (ICC).
Certification as a Building Official from the International Code Council (ICC).
Certification as an Access Specialist from the International Code Council (ICC).
CITY OF JURUPA VALLEY
ASSISTANT BUILDING OFFICIAL
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Emp loyees may also perform work in the field with some exposure to inclement weather, dust and fumes.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. V ision is required to read printed materials and a computer screen . Hearing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classificatio n although standing in work areas and walking between work areas may be required . Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new informat ion; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Assistant Building Official
TO: Building Official
CITY OF JURUPA VALLEY
ASSISTANT BUILDING OFFICIAL
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
ASSISTANT CITY MANAGER - COMMUNITY
DEVELOPMENT, BUILDING AND CODE
ENFORCEMENT
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under administrative and policy direction, plans, directs, manages, and oversees all functions and activities of the Community Development Department, including Administration, Housing, Planning, Building and Safety, and Code Compliance; participates as a member of the City’s Economic Development team in housing initiatives, and economic development efforts including job creation/retention, revenue generation, business attraction and retention, and workforce development; provides support to the City Council and Planning Commission; conducts hearings; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public a nd various public and private groups; provides highly responsible and complex professional assistance to the City Manager in areas of expertise; and performs related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
This executive level classification oversees, directs, and participates in all activities of the Community Development Department, including planning and organizing the work activities and operations of staff engaged in current , advanced, and environmental planning. The incumbent further participates as a member of the City’s Economic Development team. Successful performance of the work requires knowledge of public policy and municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas.
Duties and responsibilities are carried out with a high degree of independence within the framework of established policies, procedures and regulations. The Deputy Community Development Director is distinguished from the Director of Community Development in that the latter class has overall responsibility for all functions of the Community Development Department and for developing, implementing, and interpreting public policy.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager. Exercises direct to general supervision over professional, para-professional, technical, and clerical staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
CITY OF JURUPA VALLEY
DIRECTOR OF COMMUNITY DEVELOPMENT
1. Assumes full management responsibility for all Community Development Department services and activities, including current, advanced, and environmental planning activities.
2. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within City policy, appropriate budget, service, and staffing levels.
3. Manages and participates in the development and administration of the department’s annual budget and capital improvement budgets; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
4. Reports events and activities to senior management and elected/appointed officials.
5. Directs, coordinates, and reviews amendments to the General Plan; provides implementation of policies and procedures; develops and presents recommendations on a variety of permits, maps, ordinances, zone changes and applications.
6. Represents the department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
7. Participates on , and makes presentations to , the City Council and a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public works and other types of public services as they relate to the area of assignment.
8. Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
9. Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
10. Selects, trains, motivates, and directs department personnel as well as consulting staff; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.
11. Contributes to the overall quality of the department’s services by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationship; identifies opportunities for improvement; directs the implementation of change.
12. Evaluates planning-related legislation and applicability to departmental projects.
13. Facilitates completion of development applications.
14. Provides assistance to Engineering Department on infrastructure and finance issues.
15. Develops and implements community and neighborhood improvement strategic plans.
16. Organizes, conducts, implements, and evaluates employee training programs.
17. Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommendations for project award.
CITY OF JURUPA VALLEY
DIRECTOR OF COMMUNITY DEVELOPMENT
18. Coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
19. Ensures preparation of detailed and comprehensive technical case documentation and reports that are accurate and sufficient for use in courts; may represent the interest of the City as witness in court.
20. Develops and maintains close working relationships with diverse agencies, including the Sheriff’s Department, County Counsel, the District Attorney, Environmental Health, Fire Department, Waste Management, and other City departments.
21. Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.
22. Maintains and directs the maintenance of working and official departmental files.
23. Interacts as City representative with County, Regional Water Quality Control Board, Water Quality District, and other Public Works committees.
24. Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required.
25. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff. • Public agency budgetary, contract administration, administrative practices, and general principles of risk management related to the functions of the assigned area. • Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
• Theories, principles, and contents of General Plan, land use, zoning, subdivision, and urban planning regulations, natural resources protection, and environmental laws. • Methods, materials, and techniques used in the construction of public works projects. • Applicable Federal, State, and local laws, codes and regulations. • Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques and procedures.
• Consensus building among large groups of diverse interests. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. • Recent and on-going developments, current literature, and sources of information related to the operations of the department.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation.
CITY OF JURUPA VALLEY
DIRECTOR OF COMMUNITY DEVELOPMENT
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, education, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. • Provide administrative and professional leadership and direction for the department and the City.
• Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.
• Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. • Provide administrative and professional leadership and direction for the department and the City.
• Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility. • Select, train, motivate, and evaluate the work of staff and train staff in work procedures. • Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of public works programs and administrative activities.
• Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Prepare clear and concise reports, correspondence, policies, proce dures, and other written materials.
• Establish and maintain a variety of filing, record keeping, and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Manage and monitor complex projects, on-time, and within budget. • Analyze, interpret, summarize, and present technical information and data in an effective manner.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
CITY OF JURUPA VALLEY
DIRECTOR OF COMMUNITY DEVELOPMENT
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
A minimum of ten (10) years of broad and increasingly responsible professional community development, urban planning, and project administration experience in a municipal setting, of which at least five (5) years of experience included work at a managerial level.
Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Community Development, Urban Planning, Civil Engineering, or a closely related field.
A Master’s degree in a related field is preferred.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing City-wide policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development
CITY OF JURUPA VALLEY
DIRECTOR OF COMMUNITY DEVELOPMENT
and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person , before groups, and over the telephone . Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, an d situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, developers, contractors, ho meowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Director of Community Development
TO: Assistant City Manager
Approved by Name: City Council Title: N/A
Effective/Revision Date: 5/4/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
ASSISTANT CITY MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under administrative and policy direction, provides highly responsible and complex management assistance to the City Manager and City Council in coordinating and directing City -wide dep artmental activities and operations; assists the City Manager in executing the long -term vision for the City in collaboration with the City Council and department directors; provides leadership to all City departments to enable department directors to effe ctively and efficiently maximize available resources; ensures quality services provision to the residents of the community; acts as City Manager in the City Manager's absence; performs related work as required.
DISTINGUISHING CHARACTERISTICS
The Assistant City Manager provides highly responsible and complex executive level support to the City Manager and City Council , and direct leadership to all City departments in executing the City’s vision , goals and initiatives . The Assistant City Manager p rovides oversight in the development of the City’s budget, and i n the areas of Economic Development/Business Development, Communications, Special Events, Legislative Affairs, Emergency Response, Special Projects, and assists the City Manager with the efficient and economical performance of the City's operations . The Assistant City Manager may have direct responsibility for the operations of assigned departments.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative and general policy direction from the City Manager. Exercises general direction and general supervision over assigned staff within the City Manager’s O ffice; and may exercise administrative and policy direction over assigned department heads.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Assists the City Manager in planning, organizing, and directing the services and activities of City departments and programs.
2. Implements directives and policies from the City Manager; provides guidance and direction to department directors to coordinate and direct programs and projects; meets with department
CITY OF JURUPA VALLEY
ASSISTANT CITY MANAGER
directors to identify and resolve organizational and operational problems both within departments and across departmental lines; ensures the successful completion of programs and projects.
3. Conducts a variety of City -wide organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.
4. Participates in the preparation and administration of the City Manager's Office budget; maintains and monitors appropriate budgeting controls; monitors compliance with budget parameters and general financial policies.
5. Serves as the City's principal budget officer; coordinates the development and administration of the City's budget and Capital Improvement Program; assists with budget forecasting; reviews and controls programs and projects to ensure cost effectiveness.
6. Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
7. Contributes to the overall quality of the City's service provision by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
8. Represents the City in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory and legislative organizations; may act as a City liaison with the media.
9. Represents the City on various intergovernmental committees, task forces, and commissions pertaining to city management and assigned program matters.
10. Participates on and makes presentations to a variety of boards and commissions; attends meetings with and makes presentations to the City Council; attends and participates in a variety of professional group meetings; stays abreast of new trends and innovations in the field of C ity government operations and other types of public services.
11. Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required.
12. Participates in the selection of assigned staff; trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures.
13. Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
14. Serves as acting City Manager in the absence of the City Manager.
15. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
CITY OF JURUPA VALLEY
ASSISTANT CITY MANAGER
• Principles and practices of leadership.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of strategic plan development. • Principles and practices of budget administration.
• Principles, practices, and procedures of public administration in a municipal setting. • Functions, services, and funding sources of a municipal government. • Functions, authority and responsibilities of an elected City Council. • Public agency contract administration and City-wide administrative practices. • Technical, legal, financial, and public relations issues associated with the management of municipal services.
• Federal, State, and local laws, regulations, and codes relevant to assigned areas of responsibility.
• Current social, political, and economic trends affecting City government and service provision.
• Principles of supervision, training, and performance evaluation. • Methods and techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Develop and implement goals, objectives, practices, policies, procedures, work standards, and internal controls for the City.
• Assist in p lanning, administering, coordinating , reviewing, and evaluating the functions, activities, and staff of the City.
• Work cooperatively with, provide staff support to, and implement the policies of the City Manager and City Council.
• Provide leadership and direction to all departments of the City. • Conduct effective negotiations and effectively represent the City in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations, and the media.
CITY OF JURUPA VALLEY
ASSISTANT CITY MANAGER
• Direct the preparation of and prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Prepare and administer large and complex budgets; allocate resources in a cost effective manner.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the City in meetings with governmental agencies; community g roups; various business, professional, and regulatory organizations; and in meetings with individuals. • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of programs and administrative activities. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Independently organize work, set priorities, meet critical deadlines, and follow -up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
A minimum of ten (10) years of increasingly responsible management or administrative experience in a public agency at the level of a department head or higher , preferably with experience in multiple functions of municipal government.
Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Business or Public Administration, or a closely related field. A Master’s degree in Business or Public Administration or a related field is highly desirable.
CITY OF JURUPA VALLEY
ASSISTANT CITY MANAGER
Licenses and Certifications:
Possession of a State of California driver’s license and proof of insurance.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing City-wide policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. V ision is required to read printed materials and a computer screen . Hearing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required . Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push , and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CITY OF JURUPA VALLEY
ASSISTANT CITY MANAGER
CAREER PROGRESSION
FROM: Assistant City Manager
TO: City Manager
Approved by Name: City Council Title: N/A
Effective/Revision Date: 4/1/23 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
BUILDING INSPECTION SUPERVISOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general supervision, performs highly skilled specialty technical work in the enforcement of building, zoning, fire, mechanical, plumbing, electrical, sanitation and related codes a nd regulations, governing housing, solar, new building construction, and remodeling, repair and use; supervises, schedules, assigns, directs, reviews and evaluates the work of assigned building inspection staff; provides training and guidance to assigned staff; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
This is the supervisory level class within the Building Inspector series. The Building Inspection Supervisor oversees the work of assigned staff responsible for permit issuance; planning, reviewing and conducting building inspections; and to ensure enforcement of state and municipal codes and ordinances in the Building and Safety Di vision. The incumbent may also perform the more complex and specialty inspections, plan reviews and investigations ; and coordinate s work with other C ity departments and governmental agencies to ensure the Division’s objectives are met. Duties and respons ibilities are carried out with a high degree of independence within the framework of established policies, procedures and regulations.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Assistant Building Official and/or higher level management.
Exercises direct to general supervision over assigned inspection staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Participates in establishing operational plans and initiatives to meet division goals and objectives.
2. Implements division plans, work programs, processes, procedures and policies required to achieve overall division performance results.
3. Coordinates and integrates functions and respons ibilities to achieve optimal efficiency and effectiveness.
CITY OF JURUPA VALLEY
BUILDING INSPECTION SUPERVISOR
4. Selects, trains, motivates, and evaluates assigned personnel, as assigned; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
5. Provides leadership and works with staff to develop and maintain a high performance, customer service-oriented work environment that supports achieving the City’s mission, strategic goals and core values.
6. Conducts complex and difficult structural building inspections on commercial, industrial and residential structures, requiring interpretation and application of state and local codes, related regulations and restrictions.
7. Performs general inspections of work under permit in the City to enforc e building, zoning, housing, fires, plumbing, electrical, sanitation, solar, and related codes and regulations.
8. Reviews plans and specifications for building and related construction, installation, repair, replacement and alteration in compliance with codes.
9. Answers inquiries from and advises property owners, builders and the public regarding compliance with City municipal and building codes.
10. Represents the City in public and community meeting and provides information to the public on City building safety policies and regulations.
11. Coordinates enforcement actions with other City department and other governmental agencies when necessary.
12. Interprets codes and regulations, explains the City’s building plan review, permit issuance and inspection programs and give s advice relevant to construction, repair methods and materials to owners, architects, engineers, contractors, lending institutions, realtors and utility companies.
13. Determines status of major projects nearing completion and coordinates conditional releases and approvals as needed.
14. Determines appropriate actions in response to code violations.
15. Issues “stop work” and “no occupancy” orders.
16. Writes citations and warning letters; investigates complaints concerning new or existing construction or work involving a permit.
17. Investigates and resolves contractor, owner- builder and developer disputes and customer concerns regarding inspection staff or building code.
18. Maintains records and files of inspections made.
19. Participates in the development of policies and procedures.
20. Assists in the preparation and monitoring of the division’s annual budget.
21. Inspects sites and buildings before construction or alteration for adequacy of plans, use of occupancy, compliance with regulations, and validity of permits.
22. Inspects construction or alterations in progress for conformity with approved construction and installation practices.
23. Makes final inspections to clear permits.
24. Provides technical and referral information to contractors, supervisors and owners on construction and alteration methods and materials.
25. Responds to citizen complaints regarding potential code violations.
26. Conducts research regarding property ownership, current and past permits and applications and applicable codes.
CITY OF JURUPA VALLEY
BUILDING INSPECTION SUPERVISOR
27. Obtains warrants to perform inspections of property, abatements of property or to demolish buildings, as required.
28. Ensures the City's safety program and goals are implemented and carried out in the Code Compliance/Enforcement Division.
29. Represents the City in court and at administrative hearings and testifies regarding code violations.
30. Assists at the public counter as required.
31. Performs plan reviews as required.
32. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Operations, services and activities of a municipal building inspection and code enforcement program.
• Laws, ordinances, and codes regulating building construction and zoning. • Principals and methods used in various building construction craft areas, including all applications, materials and tools from large -scale construction to installation of equipment and appliances applicable to electrical, plumbing, structural and mechanical disciplines. • Methods and techniques of building inspection.
• Pertinent codes and ordinances related to building, plumbing, mechanical, and electrical requirements.
• Building safety and fire prevention techniques.
• Principles and procedures of record keeping.
• Principles and practices of technical report preparation. • Modern office procedures, methods and equipment including computers and supporting word processing and spreadsheet applications.
• Occupational hazards and standard safety practices.
• Accepted safety standards and methods of building construction for commercial, industrial and residential buildings.
• Building related codes and ordinances enforceable by the City, including the Uniform Building, Electrical, Plumbing and Mechanical Codes and zoning. • Advanced principles and techniques of building inspection work. • Principles of structural design and engineering mathematics. • Research methods and sources of information related to building code enforcement. • Recent and on-going developments, current literature, and sources of information related to residential, commercial and industrial code inspection. • Principles and practices of effective supervision.
• Techniques for providing a high level of customer service. • City and mandated safety rules, regulations, and protocols.
Ability to:
CITY OF JURUPA VALLEY
BUILDING INSPECTION SUPERVISOR