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REGULAR MEETING AGENDA
OF THE JURUPA VALLEY CITY COUNCIL
Thursday, March 21, 2024
Study Session: 6:00 p.m.
Regular Meeting: 7:00 p.m.
City Council Chamber
8930 Limonite Avenue, Jurupa Valley, CA 92509
1. 6:00 PM - CALL TO ORDER AND ROLL CALL FOR STUDY SESSION ● Guillermo Silva, Mayor
● Brian Berkson, Mayor Pro Tem
● Leslie Altamirano, Council Member
● Chris Barajas, Council Member
● Armando Carmona, Council Member
2. STUDY SESSION:
A. STUDY SESSION TO CONSIDER MASTER APPLICATION (MA) NO. 22304; PROJECT: PROPOSED EATING ESTABLISHMENT WITH LIVE ENTERTAINMENT; LOCATION: 7122 MISSION BOULEVARD (APNS:
183-090-005, -006, AND -007); (APPLICANT: HERNAN RODRIGUEZ)
A. As a courtesy to those in attendance, we ask that cell phones be turned off or set to their silent mode and that you keep talking to a minimum so that all persons can hear the comments of the public and City Council.
B. A member of the public who wishes to speak under Public Comments must fill out a “Speaker Card” and submit it to the City Clerk BEFORE the Mayor calls for Public Comments on an agenda item. Each agenda item up will be open for public comments before taking action. Public comments on subjects that are not on the agenda can be made during the “Public Appearance/Comments” portion of the agenda.
C. Members of the public who wish to comment on the CONSENT CALENDAR may do so during the Public Comment portion of the Agenda prior to the adoption of the Consent Calendar.
D. As a courtesy to others and to assure that each person wishing to be heard has an opportunity to speak, please limit your comments to 3 minutes.
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Requested Action: That the City Council 1) receive an introduction of the project design and (2) identify items of concerns or requests for additional information that staff will need to address prior to the public hearing(s). Since this is a study session, no action will be taken.
3. 7:00 PM - CALL TO ORDER AND ROLL CALL FOR REGULAR MEETING
● Guillermo Silva, Mayor
● Brian Berkson, Mayor Pro Tem
● Leslie Altamirano, Council Member
● Chris Barajas, Council Member
● Armando Carmona, Council Member
4. INVOCATION
5. PLEDGE OF ALLEGIANCE
6. APPROVAL OF AGENDA
7. PRESENTATIONS
A. UPDATE ON JURUPA AREA RECREATION AND PARK DISTRICT
PROJECTS AND PROGRAMS – PRESENTED BY COLBY DIUGUID,
GENERAL MANAGER
B. QUARTERLY UPDATE – HEALTHY JURUPA VALLEY
C. QUARTERLY UPDATE – JURUPA VALLEY CHAMBER OF
COMMERCE
8. PUBLIC APPEARANCE/COMMENTS
9. INTRODUCTIONS, ACKNOWLEDGEMENTS, COUNCIL COMMENTS AND
ANNOUNCEMENTS
Persons wishing to address the City Council on subjects other than those listed on the Agenda are requested to do so at this time. A member of the public who wishes to speak under Public Appearance/Comments OR the Consent Calendar must fill out a “Speaker Card” and submit it to the City Clerk BEFORE the Mayor calls for Public Comments on an agenda item. When addressing the City Council, please come to the podium and state your name and address for the r ecord. While listing your name and address is not required, it helps us to provide follow -up information to you if needed. In order to conduct a timely meeting, we ask that you keep your comments to 3 minutes. Government Code Section 54954.2 prohibits t he City Council from taking action on a specific item until it appears on an agenda.
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10. CITY COUNCIL MEMBER ORAL/WRITTEN REPORTS REGARDING
REGIONAL BOARDS AND COMMISSIONS
A. MAYOR GUILLERMO SILVA
1. UPDATE ON THE NORTHW EST MOSQUITO AND VEC TOR
CONTROL DISTRICT MEETING OF MARCH 21, 2024
B. MAYOR PRO TEM BRIAN BERKSON
1. UPDATE ON THE METROLINK / SOUTHERN CALIFORNIA
REGIONAL RAIL AUTHOR ITY – AUDIT AND FINA NCE
COMMITTEE MEETING OF MARCH 8, 2024
2. UPDATE ON THE RIVERSIDE COUNTY TRA NSPORTATION
COMMISSION MEETING OF MARCH 13, 2024
3. UPDATE ON THE NORTHWE ST TRANSPORTATION NO W
COALITION MEETING OF MARCH 14, 2024
4. UPDATE ON THE MOBILE SOURCE AIR POLLUTIO N
REDUCTION REVIEW COM MITTEE MEETING OF MA RCH 21,
2024
C. COUNCIL MEMBER CHRIS BARAJAS
1. UPDATE ON THE WESTERN RIVERSIDE COUNCIL OF
GOVERNMENTS - ADMINISTRATION & FINANCE
COMMITTEE MEETING OF MARCH 13, 2024
11. CITY MANAGER’S UPDATE
12. APPROVAL OF MINUTES
A. MARCH 7, 2024 REGULAR MEETING
13. CONSENT CALENDAR
A. COUNCIL APPROVAL OF A MOTION TO WAIVE THE READING OF
THE TEXT OF ALL ORDINANCES AND RESOLUTIONS INCLUDED IN
THE AGENDA
Requested Action: That the City Council waive the reading of the text of all ordinances and resolutions included in the agenda.
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B. APPROVAL OF AN AGREEMENT WITH TRIPEPI SMITH TO DEVELOP
AND IMPLEMENT A MARKETING STRATEGY FOR THE RETAIL
THEFT PREVENTION PROGRAM
1. Requested Action: That the City Council approve an agreement for consultant services between the City of Jurupa Valley and Tripepi Smith to develop and implement a marketing strategy for the Retail Theft Prevention (RTP) Program in the amount of $24,200, utilizing funding from the Retail Theft Prevention Program.
2. That the City Council authorize the Interim Finance Director to make any necessary budget adjustments.
C. AUTHORIZATION TO ACCEPT A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF JURUPA VALLEY, CALIFORNIA,
AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE
CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT
PARTNERSHIPS PROGRAM; AND IF SELECTED, THE EXECUTION OF
A STANDARD AGREEMENT, ANY AMENDMENTS THERETO, AND OF
ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE
HOME INVESTMENT PARTNERSHIPS PROGRAM
Requested Action: That the City Council adopt Resolution No. 2024-15, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF AN
APPLICATION TO THE CALIFORNIA DEPARTMENT OF HOUSING
AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE
HOME INVESTMENT PARTNERSHIPS PROGRAM; AND IF
SELECTED, THE EXECUTION OF A STANDARD AGREEMENT, ANY
AMENDMENTS THERETO, AND OF ANY RELATED DOCUMENTS
NECESSARY TO PARTICIPATE IN THE HOME INVESTMENT
PARTNERSHIPS PROGRAM
D. AGREEMENT BETWEEN THE CITY OF JURUPA VALLEY AND EXP
U.S. SERVICES, INC FOR RUBIDOUX BOUL EVARD AND STATE
ROUTE 60 INTERCHANGE - PROJECT APPROVAL AND
ENVIRONMENTAL DOCUMENT (PA&ED) PHASE SERVICE, (CIP 17-B- 3).
1. Requested Action: That the City Council approve the Agreement between the City of Jurupa Valley and EXP U.S. Services, Inc . in the amount of $2,287,367 for the Rubidoux Boulevard and State Route 60 Interchange - Project Approval and Environmental Document (PA&ED) Phase, and authorize the City Manager to execute the Agreement in substantially the
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form and format attached to the staff r eport as approved by the City Attorney; and
2. Appropriate $2,287,367 from “Rialto Fulfillment Center Funds” to the CIP 17-B-3 project account; and
3. Authorize the Interim Finance Director to make any necessary budget adjustments.
E. APPROVAL OF PARCEL MAP NO. 38086 ; TRACTOR SUPPLY STORE
LOCATED NORTHWEST OF ARMSTRONG ROAD AND SIERRA
AVENUE, ACCEPTANCE OF OFFERS OF DEDICATION, APPROVAL
OF SUBDIVISION AGREEMENTS, AND ACCEPTANCE OF
IMPROVEMENT BONDS
1. Requested Action: That the City Council approve Par cel Map 38086 and accept the dedication as follows:
a. Accept the real property described as an easement for street and public utility purposes for Lots “A” through “B” inclusive. b. Accept the real property described as an easement for public purposes for abutter’s right of access along Sierra and Armstrong Road.
c. Accept the easement for reciprocal access blanket in nature across Parcels “1” through “3” for ingress, egress and emergen cy vehicle access.
d. Accept easement indicated as “City of Jurupa Valley Sidewalk Easement” for the benefit of the public as shown on map.
2. Authorize the Mayor and City Clerk to sign Parcel Map 38086.
3. Approve and authorize the Mayor and City Clerk to execute the Subdivision Agreements; and
4. Accept the surety bonds for construction of related off -site improvements and survey monumentation.
F. ADOPTION OF RESOLUTIONS REGARDING THE ANNEXATION OF ZONE GG (SDP21005 AND SDP20103) TO CITY OF JURUPA VALLEY LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 89 -1-
CONSOLIDATED (“CITY OF JURUPA VALLEY L&LMD 89 -1-C”),
SOUTHWEST CORNER OF LIMONITE AVENUE AND COREY STREET
(SDP21005), SOUTHEAST CORNER OF MISSION BOULEVARD AND
AGATE STREET (SDP20103
1. Requested Action: That the City Council adopt Resolution No. 2024 -16, entitled:
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
JURUPA VALLEY INITIATING PROCEEDINGS FOR THE
ANNEXATION OF TERRITORY TO CITY OF JURUPA VALLEY
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO.
89-1-CONSOLIDATED AS ZONE GG (SDP21005 AND SDP20103)
AND THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN
SUCH TERRITORY FOR FISCAL YEAR 2024-2025 PURSUANT TO
THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE
CALIFORNIA STREETS AND HIGHWAYS CODE AND ARTICLE
XIII D OF THE CALIFORNIA CONSTITUTION
2. That the City Council adopt Resolution No. 2024-17, entitled
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
JURUPA VALLEY APPROVING THE REPORT OF THE
ENGINEER REGARDING THE PROPOSED ANNEXATION OF
TERRITORY TO CITY OF JURUPA VALLEY LANDSCAPING
AND LIGHTING MAINTENANCE DISTRICT NO. 89 -1-
CONSOLIDATED AS ZONE GG (SDP21005 AND SDP20103) AND
THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE
CITY OF JURUPA VALLEY LIGHTING DISTRICT NO. 89 -1-
CONSOLIDATED FOR FISCAL YEAR 2024-2025
3. That the City Council adopt Resolution No. 2024-18, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
JURUPA VALLEY, CALIFORNIA, DECLARING ITS INTENTION
TO ANNEX TERRITORY TO CITY OF JURUPA VALLEY
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO.
89-1-CONSOLIDATED AS ZONE GG (SDP21005 AND SDP20103)
AND TO LEVY AND COLLECT ASSESSMENTS WITHIN SUCH
TERRITORY FOR FISCAL YEAR 2024 -2025 PURSUANT TO THE
PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA
STREETS AND HIGHWAYS CODE AND ARTICLE XIII D OF THE
CALIFORNIA CONSTITUTION AND APPOINTING A TIME AND
PLACE FOR HEARING PROTESTS
G. FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF JURUPA VALLEY AND EXP U.S. SERVICES, INC. FOR ENGINEERING
DESIGN SERVICES FOR PACIFIC AVENUE PEDES TRIAN AND
BICYCLE IMPROVEMENTS, CIP 19106
1. Requested Action: That the City Council approve the First Amendment to the Agreement between the City of Jurupa Valley and EXP U.S. Services, Inc. for Engineering Design Services for Pacific Avenue Pedestrian and Bicycle Improvements for an additional $39,640 for a total not to exceed contract amount of $211,475 and authorize the City Manager to execute the
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Agreement in substantially the form and format attached to the staff report as approved by the City Attorney.
2. Authorize the Interim Finance Director to make any necessary budget adjustments.
H. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF JURUPA
VALLEY AND THE SANTA ANA RIVER WATER COMPANY FOR
ADMINISTRATION OF THE AMERICAN RESCUE PLAN ACT UTILITY
RATE PAYBACK ASSISTANCE PROGRAM
Requested Action: That the City Council adopt Resolution No. 2024-19, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY APPROVING AN AGREEMENT BETWEEN THE CITY OF
JURUPA VALLEY AND THE SANTA ANA RIVER WATER COMPANY
FOR ADMINISTRATION OF THE AMERICAN RESCUE PLAN ACT
UTILITY RATE PAYBACK ASSISTANCE PROGRAM
I. CITY COUNCIL REVIEW OF THE 2023 GENERAL PLAN ANNUAL
PROGRESS REPORT
Requested Action: That the City Council review the 2023 G eneral Plan Annual Progress Report and provide direction to submit the report to the California Office of Planning and Research (OPR) and the Housing and Community Development Department (HCD).
J. QUARTERLY INVESTMENT REPORT FOR THE QUARTERS ENDING
SEPTEMBER 30, 2023 AND DECEMBER 31, 2023 FOR FISCAL YEAR 2023-24
Requested Action: That the City Council receive and file the quarterly investment reports for Fiscal Year 2023 -24 quarters ending September 30 and December 31, 2023.
14. CONSIDERATION OF ANY ITEMS REMOVED FROM THE CONSENT
CALENDAR
15. PUBLIC HEARINGS
A. PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND
CHAPTER 9.112 OF THE JURUPA VALLEY MUNICIPAL CODE TO
CORRECT THE ALLOWED LAND USES FOR THE BUSINESS PARK
(B-P) ZONE AND MAKING A FINDING OF EXEMPTION UNDER
CEQA
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Requested Action: That the City Council conduct a public hearing, receive testimony, and conduct a first reading and introduce Ordinance No. 2024 -07, entitled:
AN ORDINANCE OF THE CITY OF JURUPA VALLEY, CALIFORNIA,
AMENDING CHAPTER 9.112 OF THE JURUPA VALLEY MUNICIPAL
CODE AMENDING THE USES ALLOWED IN THE BUSINESS PARK
ZONE AND FINDING THE ORDINANCE IS EXEMPT FROM
FURTHER ENVIRONMENTAL REVIEW PURSUANT TO SECTION
15061(B)(3) OF THE CEQA GUIDELINES
B. PUBLIC HEARING TO ACCEPT PUBLIC COMMENT AND C ONSIDER
THE ANALYIS OF IMPEDIMENT TO FAIR HOUSING CHOICE STUDY
CONDUCTED BY GRC ASSOCIATES, INC.
1. Requested Action: That the City Council conduct a public hearing and accept public comments related to the City of Jurupa Valley’s Draft 2024 Analysis of Impediments to Fair Housing Choice Study; and
2. That the City Council receive and File the Draft 2024 Analysis of Impediments to Fair Housing Choice Study.
C. PUBLIC HEARING TO CONSIDER A RESOLUTION AUTHOR IZING
EXECUTION AND DELIVE RY OF JOINT COMMUNIT Y FACILITIES
AGREEMENT IN CONNECT ION WITH THE BOND OP PORTUNITIES
FOR LAND DEVELOPMENT (BOLD) PROGRAM FOR DEVELOPMENT
IMPACT FEES FOR TRAC T NO. 38276; AND MAK ING A FINDING OF
SIGNIFICANT BENE FITS FOR THE FINANCI NG OF CERTAIN
IMPROVEMENTS BY A CO MMUNITY FACILITIES D ISTRICT TO BE
FORMED BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY
1. Requested Action: That the City Council conduct a public hearing regarding the financing of public improvements to be owned by the City of Jurupa Valley or the Jurupa Area Recreation and Park District in connection with the Paradise Knolls development through the formation of a community facilities district and the issuance of b onds by the California Municipal Finance Authority; and
2. That the City Council adopt Resolution No. 2024-20, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
JURUPA VALLEY, CALIFORNIA, AUTHORIZING EXECUTION
AND DELIVERY OF A JOINT COMMUNITY FA CILITIES
AGREEMENT IN CONNECTION WITH THE BOND
OPPORTUNITIES FOR LAND DEVELOPMENT (BOLD)
PROGRAM FOR TRACT NO. 38276; AND MAKING A FINDING
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OF SIGNIFICANT BENEFITS FOR THE FINANCING OF
CERTAIN IMPROVEMENTS BY A COMMUNITY FACILITIES
DISTRICT TO BE FORMED BY THE CALIFORNIA MUNICIPAL
FINANCE AUTHORITY
16. COUNCIL BUSINESS
A. DISCUSSION OF COMMUNITY DEVELOPMENT ADVISORY
COMMITTEE RECOMMENDATIONS FOR THE PUBLIC SERVICES
GRANTS
Requested Action: That the City Council discuss the recommendations from the Community Development Advisory Committee (CDAC) for the Public Service Grants (PSG) and provide Staff direction regarding the allocation of CDBG funds.
Once the City Council has adopted a final funding allocation, Staff will return on April 18, 2024 for fi nal approval as part of the Community Development Block Grant 2024-2025 Annual Action Plan.
B. RECOMMENDATION TO SET PUBLIC HEARING IN CONSIDERATION
OF SOLID WASTE RATE ADJUSTMENTS FOR RESI DENTIAL AND
COMMERCIAL ACCOUNTS
Requested Action: That the City Co uncil authorize Staff to proceed with Proposition 218 notice hearing tentatively scheduled on May 16, 2024 proposing solid waste rate adjustments from Burrtec Waste Industries, Inc. (“Burrtec”) for residential and commercial accounts.
17. COUNCIL MEMBER REQUESTS FOR FUTURE AGENDA ITEMS
18. CITY ATTORNEY’S REPORT
19. COUNCIL MEMBER REPORTS AND COMMENTS
20. ADJOURNMENT
Adjourn to the Regular Meeting of April 4, 2024 at 7:00 p.m. at the City Council Chamber, 8930 Limonite Avenue, Jurupa Valley, CA 92509.
In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you need special assistance to participate in a meeting of the Jurupa Valley City Council or other services, please contact Jurupa Valley City Hall at (951) 332 -6464. Notification at least 48 hours prior to the meeting or time when services are needed will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Agendas of public meetings and any other w ritings distributed to all, or a majority of, Jurupa Valley City Council Members in connection with a matter subject to discussion or consideration at an open meeting of the City Council are public records. If such writing is distributed less than 72 hour s prior to a public
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meeting, the writing will be made available for public inspection at the City of Jurupa Valley, 8930 Limonite Avenue, Jurupa Valley, CA 92509, at the time the writing is distributed to all, or a majority of, Jurupa Valley City Council Members. The City Council may also post the writing on its Internet website at www.jurupavalley.org.
Agendas and Minutes are posted on the City’s website at www.jurupavalley.org Page | 1
S
TAFF REPORT
DATE: MARCH 21, 2024
TO
: HONORABLE MAYOR AND CITY COUNCIL
F
ROM: ROD BUTLER, CITY MANAGER
BY: JOE PEREZ, ASSISTANT CITY MANAGER/ COMMUNITY
DEVELOPMENT DIRECTOR
S
UBJECT: AGENDA ITEM NO. 2.A
ST
UDY SESSION: MASTER APPLICATION (MA) NO. 22304; PROJECT:
PROPOSED EATING ESTABLISHMENT WITH LIVE ENTERTAINMENT;
LOCATION: 7122 MISSION BLVD (APNS: 183-090-005, -006, AND -007); (APPLICANT: HERNAN RODRIGUEZ)
RECOMMENDATION
That the City Council 1) receive an introduction of the project design and (2) identify items of concerns or requests for additional information that staff will need to address prior to the public hearing(s). Since this is a study session, no action will be taken.
STUDY SESSION PROCESS
This agenda item is an opportunity for the applicant to introduce the project to the City Council and receive feedback. The City Council will not take a vote. Each Councilmember will have an opportunity to communicate to the applicant any issues that should be addressed when the project is before the City Council for a public hearing.
PROJECT DESCRIPTION
The proposed project consists of a 22,346 square-foot two (2) story commercial building to be used as an eating establishment with live entertainment on a 3.0-acre site located at 7122 Mission Blvd . See Exhibit A for Site Plan. The proposed project is intended to function similarly to other popular Southern California eating establishments such as the Anaheim Packing District in Anaheim, Haven City Market in Rancho Cucamonga, and the Food Lab in Riverside.
The proposed project is intended to primarily serve as an eating establishment that houses eight (8) restaurants with a centralized common dining area as well as an open patio dining area located adjacent to Mission Blvd. The tenants that are to occupy the eight (8) restaurant spaces have not yet been determined. However, alcoholic beverage sales for on-site consumption from some or all restaurants is anticipated.
RETURN TO AGENDA
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The project proposes live entertainment in conjunction with the eating establishment. To accommodate said entertainment, the project proposes a performance stage adjacent to the centrally located common dining area as well as sound amplifying equipment and a large monitor behind the stage. The live entertainment is envisioned at a larger scale and is intended to accommodate concerts, comedy shows, dancing exhibitions, televised sporting events, etc.
The proposed project includes private suites on the second floor for private enjoyment of the live entertainment. Additional ancillary uses proposed on the second floor include two (2) rooms for event rental, each equipped with designated kitchens and bathrooms. The proposed building would also include a standalone bar areas, office space, storage areas, bathrooms, elevators, and employee break room.
The required entitlements for the project are a Zoning Code Amendment, Conditional Use Permit, and Site Development Permit. The Planning Commission would r ecommend approval or denial to the City Council and subsequently, the City Council would take action on the proposed project.
EXHIBIT A: SITE PLAN
LOCATION & SURROUNDING AREA
The proposed project site is located south of Mission Boulevard between Soto Street and Valley Way. The project site is comprised of three (3) parcels which collectively create a
3.0 acre site. Please see Exhibit B for Vicinity Map.
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The properties located east, west, and north of the project site, are designated for general commercial uses such as commercial shopping centers, restaurants, dance halls, theaters, etc. while the sites immediately south are designated for residential uses of up to five (5) dwelling per acre. The sites located south of the project site are currently occupied by single family dwellings, however, these dwellings are located approximately five-hundred (500) feet south of the project site’s southern property line.
Although the properties located east and west of the project site are designated for commercial uses, the adjacent properties located immediately west of the project site are currently occupied by legal non- conforming single -family homes. Further west along Mission Blvd. are established commercial uses in the form of a garden supply store and a feed store. Properties located immediately east of the project site are also occupied by legal non-conforming single-family dwellings and further east lies a Panda Express, which is currently under construction. Continuing east along Mission Blvd. , are fast food restaurants, full-service restaurant, Motel 6, gasoline service station, automobile repair shop, and used auto sales facility.
Currently, the project site is occupied by a single- family home and residential accessory structures and is improved with a six (6) foot -high wrought iron fence. These improvements are proposed to be demolished.
The project site lies within the Mission Blvd. Community Corridor Overlay (CDO) which is intended to facilit ate optimum development of infill properties within the overlay and stimulate economic development of the adjacent communities. The property is also located within the E questrian Lifestyle Protection Overlay (ELO) which is intended to protect and strengthen the City’s semi-rural equestrian heritage.
EXHIBIT B: VICINITY MAP
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TABLE 1: GENERAL PROJECT INFORMATION
Assessor’s Parcel Numbers 183-090-005, -006, -007
Project Area 3.0 acres
General Plan Land Use Designation Commercial Retail (CR) Zoning Scenic Highway Commercial (C-P-S)
Existing Land Use Single-Family Dwelling
BACKGROUND
On September 24, 2022, the applicant, Mr. Hernan Rodriguez, submitted a Site Development Permit (SDP) application for an eating establishment with live entertainment.
Prior to the applicant’s formal submittal of the SDP, City staff met with the applicant and his team to discuss the proposed project. Initially, the scope of the project was a two (2) story, storage container styled project that would function primarily as an eating establishment with multiple restaurant spaces that included small scale live entertainment as an accessory use. The small scale live entertainment consisted of musicians, and dancers, and was compared to the Anaheim Packing House, located at 440 S. Anaheim Blvd, Anaheim, CA, which is almost entirely comprised of eating establishments with a very small stage for non-amplified live music.
The formal application submitted on September 24, 2022 expanded on the scope expressed in the initial meetings and was submitted as a multi -building open air establishment with multiple restaurant spaces, large bar areas, large performance stage with sound amplifying equipment, and centrally located common dining area with private huts, for private dining and leisure. The proposed project was intended to serve as an entertainment venue where paid admission events like concerts and comedy shows could be conducted.
The initial submittal presented the following issues:
1. Live Entertainment is not a permitted use in any zone.
2. Proposed alcohol sales did not meet separation requirements of the Municipal Code nor did the proposed project qualify for an exemption to the separation requirements allowed by the Municipal Code.
3. Potential impacts on surrounding community in the form of noise and traffic.
4. Varying architectural styles.
The aforementioned issues and other corrections were provided to the applicant in February 2023. In response, the applicant met with City staff to discuss potential solutions to these issues and the required entitlements. A Zoning Code Amendment (ZCA) is required to add “ Live Entertainment ” as a permitted use in the Scenic Highway Commercial (C -P-S) zone and in doing so, the proposed project would qualify for a n alcoholic beverage sales separation requirement exemption allowed for on-site alcoholic beverage sales in conjunction with an entertainment venue. To mitigate impacts of noise Page | 5
and light pollution, the project was designed entirely within an enclosed building. The building was also designed with one uniform architectural style.
The applicant redesigned the project and the plans are attached as Attachment #1. At this time, the applicant is requesting City Council feedback prior to proceeding with further review.
PROJECT DESIGN
Site Layout.
The project is designed as a single 22,346 square foot building with an outdoor seating area in front of the building. The open seating area is 32 feet wide and it abuts Mission Boulevard. There are two driveways on both sides of the building for ingress and egress.
The customers could make a right-in and a right-out onto Mission Blvd. Hitching posts for horses are proposed along Mission Blvd. and next to the outdoor eating area for patrons who arrive by horse. Landscaping would be provided along the perimeter of the site and near the building.
The parking lot is proposed to consist of one hundred and seventy -eight (178) parking stalls inclusive of two (2) electric vehicle chargers, three (3) accessible parking stalls, and thirty-two (32) tandem parking stalls for valet parking . T he parking lot would accommodate drop-off at the rear entrance for rideshare users of services like Uber and Lyft. An 8-foot high decorative block wall with decorative stucco and trim caps is proposed to surround the site.
Floor Plans.
There are two main building entrances and a box office proposed that are located on the east side. Secondary entrance is proposed at the south side of the building that leads to the parking lot. The first floor includes a box office, performance stage, eight (8) tenant spaces for eating establishments, common dining area, standalone bar, public restrooms, and employee locker room. Most of the second story would be open to below for visibility of the stage. The second story is designed with a functional space along the perimeter of the building and would be open to below in the center. The second floor would include two (2) rooms for event rental with designated kitchens and public restrooms, a sound room, public restrooms, and eleven (11) private suites for dining and viewing of entertainment at the below stage. See Exhibit C. Floor Plans.
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EXHIBIT C. FLOOR PLANS
First Floor
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Second Floor
Elevations.
The structure is designed with modern industrial styling and large corrugated metal facades that are broken by large glass features and protruding structural elements. See Exhibit D for proposed elevations.
EXHIBIT D: ELEVATIONS
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CORE ISSUES
Due to the original nature of this proposed project , there are three (3) core issues that should be addressed.
1. Live Entertainment Use. The proposed uses for this site are a) an eating establishment, b) banquet hall, and c) live entertainment venue. While the eating establishment and banquet hall are permitted uses in Scenic Highway Commercial (C-P-S) zone, live entertainment use is not an allowed use in any of our City zoning designations. This project requires City Council approval of a Zoning Code Amendment (ZCA) to add live entertainment as a permitted use upon an approved entitlement in the C-P-S zone. A Zoning Code Amendment (ZCA) process requires a Planning Commission hearing and recommendation to the City Council, and City Council action.
2. Potential Impacts onto Surrounding Community.
a. Outdoor Dining. Outdoor dining is proposed along the front of the building with a 4’-0” high perimeter wall. See Exhibit D Enlargement of Eastern End of Outdoor Dining Area. The outdoor dining area has a 0 setback from
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Mission Blvd. as it abuts the 4’ -9” wide landscape parkway in the right -of- way. The close proximity of the outdoor dining space al ong Mission B lvd. may present conflicts with patrons and speeding vehicles. Other potential issues to consider and address is the noise and lighting from the outdoor dining area that could affect the legal nonconforming residential uses surrounding this project site. The proposed operating hours are as follows:
• Sunday: 8 am – 10 pm
• Monday – Wednesday: 11 am – 12 am
• Thursday – Saturday: 10 am – 2 am
The proposed operating hours do not include special events or concerts which may vary. As the venue operates into the late hours, there could be patrons on-site after hours.
EXHIBIT D. ENLARGEMENT OF EASTERN END
OF OUTDOOR DINING AREA.
b. Parking Lot Design. The proposed parking lot is located behind the building and is minimally visible from the public right -of-way which is consistent with the General Plan policy on parking lot location. See Exhibit E. Enlargement of Parking Lot. The parking is designed to accommodate a (1) pick-up and drop- off area for drive -share and valet , and (2) tandem parking stalls located at the southern end of lot for valet use.
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i. Pick-up and Drop-off Area. The location of pick-up and drop-off area seems to cause conflict with on- site vehicular and pedestrian circulation as the there is no designated protected space for the ride- share vehicle or a vehicle to be valeted. As proposed, the vehicle would be blocking on- site circulation and parked vehicles. Further review for other possible locations would need to occur during the entitlement process.
ii. T andem Parking Spaces. The tandem parking spaces are proposed along the southern property line. The sites located south of the project site are currently occupied by single family dwellings.
Although the single -family dwelling is located several hundred feet from the property line, there must be consideration of a buffer , such as wider landscape planter with trees, and less parking stalls along the southern property line. Low level lighting, such as bollards, should be considered along the southern property line for safety and to avoid flooding onto adjacent property.
EXHIBIT E.
ENLARGEMENT OF PARKING LOT
Page | 11
iii. Traffic. The parking lot is designed with two ingress/egress points on either side of the building and along the east and west property line.
Because of the intended large events that are to have a scheduled show time that are in addition to the restaurant use and banquet hall use, the re is concern for traffic on Mission Blvd. and circulation issues that would require further review . This amount of traffic concentrated at peak hours could cause queuing of vehicles on Mission Blvd. while customers are waiting to park on-site or leaving the site.
iv. S ecurity . The parking lot is located behind the building on the southern end of the site and is designed to be minimally visible from Mission Blvd. The two- story building would be placed front and center and would create a pedestrian-friendly, active commercial space. The building would screen the parking lot from Mission Blvd.
This layout is consistent with the General Plan. On the other hand, it may prevent visibility from the street into the site by Sheriff ’s Department and Code Enforcement. As part of their proposal, see Attachment 3, the venue would have different security plans according to daily attendances, weekly attendances, and/or special events. Security cameras would be installed throughout the venue, parking and service areas which would connect to their main security office.
v. P
otential Patrons L oitering. Potential loitering of patrons could create or contribute to nuisances and negative impacts to the surrounding community. As the venue operates into the late hours, there could be patrons on-site after hours.
3. Architecture. The proposed architectural styling is a modern industrial design.
The design includes large corrugated metal facades with large glass features. The surrounding area does not have any consistent or dominant commercial architectural style. The proposed architectural design would be the first of its kind in the City.
DISCUSSION TOPICS FOR PLANNING COMMISSION
1. Zoning Code Amendment to allow Live Entertainment Use in the C-P-S zone.
2. Proposed project
a. Alcohol sales for on-site consumption for Restaurants b. Architecture
c. Site design/parking lot
d. Potential impacts on surrounding community
3. Other topics not listed.
NEXT STEPS
The next steps for this project are as follows:
ATTACHMENT NO. 1
Proposed Project Plans
ATTACHMENT NO. 2
Project Description and Narrative
MISSION DISTRICT LIVE
7122 Mission Boulevard, Jurupa Valley, CA 92509
Vision
Our vision “Mission District Live” is to bring entrepreneurial opportunities on Mission Blvd in Jurupa Valley with eight (8) "casual eating establishments" combined with live performances and giant LED screen for viewing events. Amidst The Inland Empire suburbia, we recognized a need for an original, unconventional venue with a wide array of restaurants that embraced a vibrant community of art, music, and modern cuisine. Live, free, and ticketed events separate us apart from any other downtown, mall, shopping center or live music venue in the Inland Empire.
Overview
Eating Establishments
- Eight small all-inclusive kitchen rentals with minimum 12-month lease options. Our facilities are ready for any new and expanding restaurants or cuisine concept that will be fast and easy in these inexpensive start up units. Each kitchen will have access to the community dining areas.
All restaurants will be responsible for all city and health permits. Facility management will be responsible for all common areas, parking, security, and restrooms.
Customer Experience
- Our advanced technology ordering applications for customer dining experience will be state- of-the-art POS (point of sale) in the industry, with easy contactless ordering app and seating location using QR codes. This system will allow the customer’s reservation and ticketing for special and weekend events. Customers will be texted when their items are ready for self- service pick up or delivered to their table. Free Wi-Fi access will be available for customers within the district.
Hours of Operation
- During normal operating hours and non-special events or concerts the district will be open free to everyone in the community to eat, drink or play.
• Sunday’s 8am - 10pm
• Monday - Wednesday 11am - 12am
• Thursday, Friday & Saturday 10am - 2am
• {*Not including special events or concerts}
Vendors
- We currently have a short list of vendors waiting for final approval for the Mission District Live.
A mix array of hip, modern and contemporary cuisines and fine Coffees to some delicious pastries are just the start of what Mission District Live’s allurement from our Ghost Kitchens.
MISSION DISTRICT LIVE
7122 Mission Boulevard, Jurupa Valley, CA 92509
Most of the vendors are highly experienced operators and have a solid reputation within their fields.
Urbana Mexican Gastro
EggSlut Kaizen Shabu
Vaka Burger
Coffee Muse
Chapter 1 Modern Cuisine
Community Access
- MDL believes in supporting the community by making the venue available for city, schools, and local support groups easy access to the venue. Holiday series, art exhibits and seasonal events will be plan months in advance to advise the community to these events. We invite the Civic and Community leaders to have access for their meetings once a month in our second floor Salons.
Green Eco-Friendly
- MDL is determined to be green and eco-friendly conscious. Compost, Recycle and Landfill bins will be in abundance throughout the venue. We will recommend to our vendors to adhere to as much eco-friendly items as possible depending on their business platform.
Music and entertainment
- Live local, national, and international artist, musicians, comedians, from a wide variety of genres from Country, Blues, Reggae and Latin. MDL will be a state-of-the-art venue that rivals most medium size venues in the Southern California.
Special events
- Theme, movie nights, holiday, sporting broadcasts, and pay per views events plus collaborate with local schools for off campus plays and events.
Main Stage/Performance Area
- The main stage or performance area is the caveat that enables the “Live” in Mission District Live. With its immense 18’ by 32’ foot LED screen and state of the art sound system and live performance lighting features, this stage can showcase any number of artists, stream sporting events, pay per views, movies in High Definition, host live plays and musicals. We believe this stage can entice top name talent to the district. MDL has contacts with professional sound companies to maintain and operate all aspects of the performance area. MDL also has artist relationship with talent buyers and concert promoters to bring high demand artist to the district.
MISSION DISTRICT LIVE
7122 Mission Boulevard, Jurupa Valley, CA 92509
Second Floor
MDL will possesses three sections of second-floor premises. There are two salons that face Mission Blvd, serving as exclusive areas for private and business meetings. These salons have their separate access elevators and staircases. Additionally, there are eleven VIP suites with private balconies that overlook the venue. However, these suites are available to the public solely on weekends and during special events or concerts, and it is highly recommended to make reservations via the MDL app.
Bar Operations – The Circle Bar
- MDL is proud to introduce "The Circle Bar," a comprehensive beverage station situated near the venue's entrance in the main performance area. Serving as the heart of operations, The Circle Bar employs skilled bartenders and mixologists who expertly craft a wide array of specialty cocktails, both classic and innovative. The number of bar and beverage attendants will vary based on foot traffic and guest demand, ensuring efficient service.
Moreover, each section of the second floor will have portable full-service bars available. Patrons can conveniently place orders from all vendors via the MDL app, with dedicated waitstaff attending to each floor.
Bar Staff Requirements
- Every Bartender will be highly experienced with full knowledge of the rules and regulations of the ABC. Their duties will be:
Check identification to verify legal age requirements for all customers Take beverage orders from customers or waitstaff
Monitor all patrons for alcohol intake to appropriate levels Provide a positive and friendly guest experience by interacting with patrons Keep bar area clean, safe, and organized
Security
- Venue operators will contract a licensed and bonded security company to which we will have different security plans according to daily and weekly attendances and or special events. MDL will have a plethora of security cameras throughout the venue, parking and service areas all connected to the main security office.
Parking
- Free parking during regular business hours and non-special events. Main entrance will be on Mission Blvd (see site map). Ride sharing pick up and drop off designated area will be located on the south side entrance (see site map). Special events and concerts will have a fee to park on premise which will vary upon the event. The district will employ a licensed and bonded valet company to insure proper organization for optimal traffic coordination.
MISSION DISTRICT LIVE
7122 Mission Boulevard, Jurupa Valley, CA 92509
Signage
- Depending on city approval, MDL has plans to erect a large LED digital sign with visibility along both Mission Blvd and the 60 Freeway adjacent to district. The LED will advertise “Welcome to Jurupa Valley” as well as the districts calendar of event and many community events.
Temperature reads, Amber alerts, Drought reminder are just a few samples of displays.
Advertisement/Marketing
- MDL will partner with many local radio stations to seek an array of its customers to visit and frequent the district. Alongside radio, an extensive print and social media campaigns will be part of the marketing plan. Our goal is to make MDL the favorite destination to the Jurupa Valley residents and its surrounding cities.
Submitted by:
Hernan Rodriguez - Chief Operations Officer
c: 909.246.0088
e-mail: [email protected]
Jaime Munoz - Facility Operations Manager
c: 714.235.4254
e-mail: [email protected]
ATTACHMENT NO. 3
Mission District Live (Pamphlet)
AGENDA ITEM NO. 12.A
-1-
MINUTES
OF THE REGULAR MEETING
OF THE JURUPA VALLEY CITY COUNCIL
March 7, 2024
1. 7:00 PM - CALL TO ORDER AND ROLL CALL FOR REGULAR MEETING ● Guillermo Silva, Mayor
● Brian Berkson, Mayor Pro Tem
● Leslie Altamirano, Council Member
● Chris Barajas, Council Member
● Armando Carmona, Council Member
Mayor Guillermo Silva called the regular meeting to order at 7:01 p.m. Council Member Chris Barajas was absent.
2. INVOCATION was given by Pastor Alejandro Rios, Iglesia Cristiana Bautista Nueva Esperanza.
3. PLEDGE OF ALLEGIANCE was led by Rod Butler.
4. APPROVAL OF AGENDA
A motion was made by Council Member Leslie Altamirano , seconded by Council Member Armando Carmona, to approve the Agenda.
Ayes: L. Altamirano, B. Berkson, A. Carmona, G. Silva
Noes: None
Absent: C. Barajas
5. PRESENTATIONS
A. RIVERSIDE COUNTY DEPARTMENT OF ANIMAL SERVICES -
INTRODUCTION OF “PET OF THE MONTH”
A 1-½ year old female terrier mix named “Pepper” was introduced to the Council.
Karee Mabee, Public Information Officer, shared information about their “St.
Pawtricks” event on March 16 where all pet adoptions will be free. The event will feature free pet photos, free ID tags, and other giveaways. Additional information is available from the City’s Animal Control S ervices Department at https://www.rcdas.org.
B. PRESENTATION BY CITY’S AUDITOR - BADAWI & ASSOCIATES
CERTIFIED PUBLIC ACCOUNTANTS
Abdon Padilla, Principal Account introduced Ahmed M. Badawi, CPA, who gave a presentation on the results of the City’s 2023 FY Audit.
RETURN TO AGENDA
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C. 2024 DRAFT TRAFFIC R ELIEF PLAN – PRESENTED BY THE
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
Aaron Hawke, Deputy Executive Director , provided an update on the 2024 Draft Traffic Relief Plan, which is a proposed transportation improvement and funding mechanism for Riverside County residents. Mr. Hawke discussed the pla n, the community engagement efforts and the economic impact , which includes a proposed 1% countywide sales tax.
D. PROCLAMATION PROCLAIMING RIVERSIDE COUNTY ARTS &
CULTURE MONTH
Mayor Guillermo Silva presented Wes Andr ée, Executive Director of the Jurupa Mountains Discovery Center with a proclamation proclaiming Riverside County Arts & Culture Month. Mr. Andr ée encouraged residents to visit the Disc overy Center’s new Native American art collection and museum.
6. PUBLIC APPEARANCE/COMMENTS
Tyler Byrne introduced Selena Banks -Lasister, Director of Homeless Services , Jurupa Valley Coalition.
Selena Banks-Lasister announced a fundraiser event that will help homeless teens, entitled:
"Brighter Nights - Bringing Students' Dreams to Light .” The event will provide funds to help local homeless students celebrate Prom and Grad Night. Digital donations may be made via the Jurupa Valley Coaliti on Facebook page. To bring attention to the needs of at-risk youth in Jurupa Valley, a community event will be held on March 26 at 5:00 pm at the former Rubidoux Boxing Gym.
7. INTRODUCTIONS, ACKNOWLEDGEMENTS, COUNCIL COMMENTS AND
ANNOUNCEMENTS
Council M ember Leslie Altamirano thanked staff for welcoming and assisting the students from Rubidoux and Patriot High School that visited City Hall today. She acknowledged Amy Sells, Deputy City Manager, for her comments at the homeless roundtable meeting last week, noting that there has been a successful effort in Jurupa Valley to reduce homelessness.
Mayor Pro Tem Brian Berkson stated that for those who enjoy the theater, Patriot High School will have a performance of The Lightning Th ief: The Percy Jackson Musical on March 27, 28, 29, and 30. Presale tickets are $10 and $15 at the door. Further information is available at the Patriot High School Facebook page.
Council Member Armando Carmona thanked Riverside County Parks and Open Space District and all those who helped with the community cleanup event last week. He announced that a community cleanup is held every first Saturday of the month in an effort to keep Jurupa Valley safe and clean. He thanked City staff for working hard to respond
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to citizen requests, noting the progress being made on the infrastructure issues, such as flooding, potholes and street closures. He thanked the Fire Department for their responsiveness during the recent heavy rains.
Mayor Guillermo Silva thanked the VFW for allowing him to host a Taco Tuesday fundraiser, which raised over $1000 for high school seniors to help cover the cost of graduation caps and gowns and grad night. He hopes to have additional fundraisers in t he future. He thanked City staff for their continued responsiveness.
8. CITY COUNCIL MEMBER ORAL/WRITTEN REPORTS REGARDING
REGIONAL BOARDS AND COMMISSIONS
A. MAYOR PRO TEM BRIAN BERKSON
1. Mayor Pro Tem Brian Berkson gave an update on the Metrolink / Southern California Regional Rail Authority meeting of February 23, 2024.
2. Mayor Pro Tem Brian Berkson gave an update on the Riverside County Transportation Commission – Western Riverside County Programs and Projects Committee meeting of February 26, 2024.
3. Mayor Pro Tem Brian Berkson gave an update on the Southern California Association of Governments – Joint meeting of the Policy Committees of March 7, 2024.
B. COUNCIL MEMBER LESLIE ALTAMIRANO
1. Council Member Leslie Altamirano gave an update on the W estern Riverside county regional conservation authority board meeting of March 4, 2024.
9. CITY MANAGER’S UPDATE
City Manager Rod Butler reported that the Riverside Community College District is accepting applications from Jurupa Valley resident s to serve on the Measure C Citizens Bond Oversight Committee to help provide oversight on the expenditure of those funds.
Applications are being accepted until April 24, 2024. Further information is available at their website: www.rccd.edu. Mr. Butler asked for Council feedback regarding the possible cancelation of the May 16, 2024 Council meeting due to the California Contract Cities Conference.
Further discussion followed.
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10. APPROVAL OF MINUTES
A. FEBRUARY 15, 2024 REGULAR MEETING
A motion was made by Mayor Pro Tem Brian Berkson, seconded by Council Member Leslie Altamirano, to approve the Minutes of the February 1 5, 2024 regular meeting.
Ayes: L. Altamirano, B. Berkson, A. Carmona, G. Silva
Noes: None
Absent: C. Barajas
11. CONSENT CALENDAR
A. COUNCIL APPROVAL OF A MOTION TO WAIVE THE READING OF
THE TITLE AND TEXT OF ALL ORDINANCES AND RESOLUTIONS
INCLUDED IN THE AGENDA
Requested Action: That the City Council waive the reading of the title and text of all ordinances and resolutions included in the agenda. In accordance with Government Code Section 34934, the title of each ordinance is included on the published agenda and a copy of the full ordinance has been available to the public online on the City’s website and will be available in print at the meeting prior to the introduction or passage of the ordinance.
B. CONSIDERATION OF CHECK REGISTER IN THE AMOUNT OF
$9,382,597.00
Requested Action: That the City Council ratify the check registers dated January 25, and February 1, 8, 15 and 22, 2024 as well as the payroll register dated January 19, 31, and February 2 and 16, 2024.
C. ORDINANCE NO. 2024-06
Requested Action: That the City Council conduct a second reading and adopt Ordinance No. 2024-06, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA, ADDING CHAPTER 13.40 (URBAN TREE
PROTECTION) TO TITLE 13 (STREETS AND SIDEWALKS) OF THE
JURUPA VALLEY MUNICIPAL CODE
D. ADOPTION OF RESOLUTI ONS REGARDING THE AN NEXATION OF ZONE 2 -H (CANTU GAS PM 37679) TO CITY OF JURUPA VALLEY LANDSCAPE AND LIGHTI NG MAINTENANCE DISTR ICT NO. 89 -1- CONSOLIDATED (“CITY OF JURUPA VALLEY L&L MD 89 -1-C”)
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VOLUME 2. GENERALLY LOCATED ON THE NORTHWEST CORNER OF
CANTU GALLEANO RANCH ROAD AND PIER EN TERPRISES WAY
INTERSECTION
1. Requested Action: That the City Council adopt Resolution No. 2024 -09, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
JURUPA VALLEY INITIATING PROCEEDINGS FOR THE
ANNEXATION OF TERRITORY TO CITY OF JURUPA VALLEY
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO.
89-1-CONSOLIDATED AS ZONE 2 -H AND THE LEVY AND
COLLECTION OF ASSESSMENTS WITHIN SUCH TERRITORY
FOR FISCAL YEAR 2024-2025 PURSUANT TO THE PROVISIONS
OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS
AND HIGHWAYS CO DE AND ARTICLE XIII D OF THE
CALIFORNIA CONSTITUTION
2. That the City Council adopt Resolution No. 2024-10, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
JURUPA VALLEY APPROVING THE REPORT OF THE
ENGINEER REGARDING THE PROPOSED ANNEXATION OF
TERRITORY TO CITY OF JURUPA VALLEY LANDSCAPE AND
LIGHTING MAINTENANCE DISTRICT NO. 89 -1-
CONSOLIDATED AS ZONE 2 -H AND THE LEVY AND
COLLECTION OF ASSESSMENTS WITHIN THE CITY OF
JURUPA VALLEY LANDSCAPE AND LIGHTING
MAINTENANCE DISTRICT NO. 89 -1-CONSOLIDATED FOR
FISCAL YEAR 2024-2025.
3. That the City Council adopt Resolution No. 2024-11, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
JURUPA VALLEY DECLARING ITS INTENTION TO ANNEX
TERRITORY TO CITY OF JURUPA VALLEY LANDSCAPE AND
LIGHTING MAINTENANCE DISTRICT NO. 89 -1-
CONSOLIDATED AS ZONE 2 -H AND TO LEVY AND COLLECT
ASSESSMENTS WITHIN SUCH TERRITORY FOR FISCAL YEAR
2024-2025 PURSUANT TO THE PROVISIONS OF PART 2 OF
DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS
CODE AND ARTICLE XIII D OF THE CALIFORNIA
CONSITTUTION AND APPOINTING A TIME AND PLACE FOR
HEARING PROTESTS
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E. ACCEPTANCE OF ANNUAL COMPREHENSIVE FINANCIAL REPORT
(ACFR) FOR FISCAL YEAR ENDING JUNE 30, 2023 AND OTHER
RELATED REPORTS
Requested Action: That the City Council receive and file the Annual Comprehensive Financial Report (ACFR) and related reports for the fiscal year ended June 30, 2023 audited by the City’s Independent Auditors, Badawi & Associates, CPAs.
F. APPROVAL OF THE SECO ND AMENDMENT TO AGRE EMENT WITH
RRM DESIGN FOR THE P REPARATION OF PERMIT -READY
ACCESSORY DWELLING UNIT PROJECT
Requested Action: That the City Council authorize the City Manager to execute the Second Amendment to the Agreement with RRM Design Group for the preparation of permit ready accessory dwelling unit (PRADU) plans.
Council Member Leslie Altamirano asked Joe Perez, Community Development Director to provide additional details on how this program will benefit Jurupa Valley residents.
G. A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE
CITY OF JURUPA VALLEY TO ESTABLISH CITY OF JURUPA VALLEY COMMUNITY FACILITIES DISTRICT NO. PS 2024 -001 (PUBLIC
SAFETY, 11295 INLAND AVE) AND TO AUTHORIZE THE LEVY OF A
SPECIAL TAX WITHIN CITY OF JURUPA VALLEY COMMUNITY
FACILITIES DISTRICT NO. PS 2024 -001 (PUBLIC SAFETY, 11295 INLAND AVE); GENERALY LOCATED AT THE WEST END OF INLAND AVENUE
Requested Action: That the City Council adopt Resolution No. 2024-12, entitled:
A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE
CITY OF JURUPA VALLEY TO ESTABLISH CITY OF JURUPA VALLEY COMMUNITY FACILITIES DISTRICT NO. PS 2024 -001 (PUBLIC
SAFETY, 11295 INLAND AVE) AND TO AUTHORIZE THE LEVY OF A
SPECIAL TAX WITHIN CITY OF JURUPA VALLEY COMMUNITY
FACILITIES DISTRICT NO. PS 2024 -001 (PUBLIC SAFETY, 11295
INLAND AVE)
H. A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE
CITY OF JURUPA VALLEY TO ESTABLISH CITY OF JURUPA VALLEY COMMUNITY FACILITIES DISTRICT NO. PS 2024 -002 (PUBLIC
SAFETY, RUBIDOUX COMMERCIAL) AND TO AUTHORIZE THE
LEVY OF A SPECIAL TAX WITHIN CITY OF JURUPA VALLEY
COMMUNITY FACILITIES DISTRICT NO. PS 2024 -002 (PUBLIC
-7-
SAFETY, RUBIDOUX COMMERCIAL); GENERALLY LOCATED
NORTHEAST OF 20TH STREET AND NORTHWEST OF CATERPILLAR
COURT
Requested Action: That the City Council adopt Resolution No. 2024-13, entitled:
A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE
CITY OF JURUPA VALLEY TO ESTABLISH CITY OF JURUPA VALLEY COMMUNITY FACILITIES DISTRICT NO. PS 2024 -002 (PUBLIC
SAFETY, RUBIDOUX COMMERCIAL) AND TO AUTHORIZE THE
LEVY OF A SPECIAL TAX WITHIN CITY OF JURUPA VALLEY
COMMUNITY FACILITIES DISTRICT NO. PS 2024 -002 (PUBLIC
SAFETY, RUBIDOUX COMMERCIAL)
I. A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE
CITY OF JURUPA VALLEY TO ESTABLISH CITY OF JURUPA VALLEY COMMUNITY FACILITIES DISTRICT NO. PS 2024 -006 (PUBLIC
SAFETY, PM 37679 ) AND TO AUTHORIZE THE LEVY OF A SPECIAL
TAX WITHIN CITY OF JURUPA VALLEY COMMUNITY FACILITIES
DISTRICT NO. PS 2024-006 (PUBLIC SAFETY, PM 37679); GENERALLY
LOCATED AT THE NORTHWEST CORNER OF CANTU GALLEANO
RANCH ROAD AND PIER ENTERPRISES WAY
Requested Action: That the City Council adopt Resolution No. 2024-14, entitled:
A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE
CITY OF JURUPA VALLEY TO ESTABLISH CITY OF JURUPA VALLEY COMMUNITY FACILITIES DISTRICT NO. PS 2024 -006 (PUBLIC
SAFETY, PM 37679) AN D TO AUTHORIZE THE LEVY OF A SPECIAL
TAX WITHIN CITY OF JURUPA VALLEY COMMUNITY FACILITIES
DISTRICT NO. PS 2024-006 (PUBLIC SAFETY, PM 37679
J. APPROVAL OF AGREEMENT BETWEEN WESTATES HOLDINGS, LLC
AND THE CITY OF JURUPA VALLEY FOR MAINTENANCE OF CITY
PARKWAYS FOR THE CANTU GAS PM 37679 PROJECT LOCATED AT
THE NORTHWEST CORNER OF CANTU GALLEANO RANCH ROAD AND
PIER ENTERPRISES WAY INTERSECTION
1. Requested Action: That the City Council approve the agreement between Westates Holdings, LLC and the City of Jurupa Valley for maintenance of parkways; and
2. Authorize the City Manager to execute the agreement in substantially the form and format attached to the staff report as approved by the City Attorney.
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K. PURCHASE OF ONE FORD ELECTRIC UTILITY VEHICLE –
REMOVED FROM THE CONSENT CALENDAR FOR FURTHER
DISCUSSION
1. Requested Action: That the City Council approve the purchase of one 2023 Ford Mustang Mach-E in the amount of $46,784.38, utilizing funding from the Retail Theft Prevention Program; and
2. That the City Council authorize the Interim Finance Director to make any necessary budget adjustments.
A motion was made by Council Member Armando Carmona, seconded by Council Member Leslie Altamirano , to approve the Consent Calendar, with the exception of Item 11.K, which was removed for further discussion.
Ayes: L. Altamirano, B. Berkson, A. Carmona, G. Silva
Noes: None
Absent: C. Barajas
12. CONSIDERATION OF ANY ITEMS REMOVED FROM THE CONSENT
CALENDAR
11.K PURCHASE OF ONE FORD ELECTRIC UTILITY VEHICLE
Council Member Armando Carmona requested that Item 11.K be removed from the Consent Calendar for further discussion.
Michael Flad, Assistant City Manager , provided additional information and responded to Council’s questions.
A motion was made by Council Member Leslie Altamirano , seconded by Council Member Armando Carmona to approve the purchase of one 2023 Ford Mustang Mach-E in the amount of $46,784.38, utilizing funding from the Retail Theft Prevention Program; and authorize the Interim Finance Director to make any necessary budget adjustments.
Ayes: L. Altamirano, B. Berkson, A. Carmona, G. Silva
Noes: None
Absent: C. Barajas
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13. PUBLIC HEARINGS
A. PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND
CHAPTER 9.112 OF THE JURUPA VALLEY MUNICIPAL CODE TO
CORRECT THE ALLOWED LAND USES FOR THE BUSINESS PARK (B-
P) ZONE AND MAKING A FINDING OF EXEMPTION UNDER CEQA
Requested Action: That the City Council conduct a public hearing, receive testimony, and conduct a first reading and introduce Ordinance No. 2024 -07, entitled:
AN ORDINANCE OF THE CITY OF JURUPA VALLEY, CALIFORNIA,
AMENDING CHAPTER 9.112 OF THE JURUPA VALLEY MUNICIPAL
CODE AMENDING THE USES ALLOWED IN THE BUSINESS PARK
ZONE AND FINDING THE ORDINANCE IS EXEMPT FROM FURTHER
ENVIRONMENTAL REVIEW PURSUANT TO SECTION 15061(B)(3) OF
THE CEQA GUIDELINES
By consensus, the City Council tabled this matter.
Ayes: L. Altamirano, B. Berkson, A. Carmona, G. Silva
Noes: None
Absent: C. Barajas
14. COUNCIL BUSINESS
15. CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
Council Member Leslie Altamirano requested that City staff research the formation of a student council and bring the matter back for further discussion.
Mayor Pro Tem Brian Berkson requested that City staff bring back a policy discussion of the standards and allowable uses for metal shipping containers within the city.
Council Member Armando Carmona requested that City staff bring back a policy discussion regarding the regulation of street vendors and food trucks.
16. CITY ATTORNEY’S REPORT
Maricela Marroquin, Assistant City Attorney, had no report.
17. COUNCIL MEMBER REPORTS AND COMMENTS
Council Member Leslie Altamirano thanked City staff for providing today’s informative “behind the scenes” experience for the Patriot and Rubidoux high school students.
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18. ADJOURNMENT
There being no further business before the City Council, Mayor Guillermo Silva adjourned the meeting at 8:42 p.m.
The next meeting of the Jurupa Valley City Council will be held March 21, 2024 at 7:00 p.m. at the City Council Chamber, 8930 Limonite Avenue, Jurupa Valley, CA 92509.
Respectfully submitted,
____________________________
Victoria Wasko, CMC
City Clerk
P
age | 1
120
S
TAFF REPORT
DATE: MARCH 21, 2024
TO
: HONORABLE MAYOR AND CITY COUNCIL
F
ROM: ROD BUTLER, CITY MANAGER
BY: MICHAEL PEREZ, MANAGEMENT AIDE
S
UBJECT: AGENDA ITEM NO. 13.B
AP
PROVAL OF AN AGREEMENT WITH TRIPEPI SMITH TO DEVELOP
AND IMPLEMENT A MARKETING STRATEGY FOR THE RETAIL
THEFT PREVENTION PROGRAM
RE
COMMENDATION
1. T
hat the City Council approve the attached agreement for consultant services between the City of Jurupa Val ley and Tripepi Smith to develop and implement a marketing strategy for the Retail Theft Prevention (RTP) Program in the amount of $24,200, utilizing funding from the Retail Theft Prevention Program.
2. T
hat the City Council authorize the Interim Finance Director to make any necessary budget adjustments.
B
ACKGROUND
T
he State Budget Act of 2022 established the Organized Retail Theft Prevention Grant Program. This State program made funding available for governmental agencies to implement programs intended to prevent and respond to organized retail, motor vehicle, and cargo theft.
I
n September 2023, the City was informed that its application for $2,219,710 in funding for a proposed Retail Theft Prevention (RTP) Program was approved by the State. The City’s grant award included funding for marketing services and the creation of educational materials for small business owners.
AN
ALYSIS
O
ver the last two years, the City has contracted with outside communications firm Tripepi Smith to provide citywide communication services . Tripepi Smith is a team of
RETURN TO AGENDA
Page | 2
communication experts that specialize in public affairs, marketing, technology, social media, photography, videography, and website development.
Over the past two years, Tripepi Smith has helped the City with the following items:
• Drafting flyers and newsletter
• Graphic design support
• Webpage development
• Educational materials
The City has negotiated a new scope of work to support the new Retail Theft Prevention Program. The consultant would perform various marketing services, which include press releases, website development, social media posts, and educational flyers (English and Spanish) over a three (3) year period. These services would provide small business owners with the knowledge and tools to help combat retail theft within their own establishments.
FINANCIAL IMPACT
The entire cost for the proposed consultant services, in the amount of $24,200, is included in the State’s Organized Retail Theft Prevention Program Grant.
ALTERNATIVES
1. Recommended Action: That the City Council approve the agreement for consultant services.
2. Decline to approve the proposed consultant services.
3. Defer action and request additional information.
************************** SIGNATURES ON FOLLOWING PAGE *********************
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AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE CITY OF JURUPA
VALLEY AND TRIPEPI SMITH FOR COMMUNICATIONS SUPPORT SERVICES
THIS AGREEMENT is made and effective as of March 21, 2024, between the City of Jurupa Valley (“City”) and Tripepi Smith for communication support services (“Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. Term
This Agreement shall commence on March 21, 2024, and shall remain and continue in effect until tasks described herein are completed in accordance with the Scope of Services, but in no event later than March 21, 2027, unless sooner terminated pursuant to the provisions of this Agreement.
2. Services
Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.
3. Performance
Consultant shall at all time faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. Payment
A. The City agrees to cause Consultant to be paid monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit A, Quotation for Service, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed twenty-four thousand, two hundred dollars ($24,200.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which is in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Council.
C. Consultant shall submit invoices monthly for actual services performed.
Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of -2-
receipt of each invoice as to all non-disputed fees. If the City disputes any of consultant’s fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice.
5. Suspension or Termination of Agreement Without Cause
A. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
B. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 4.
6. Default Of Consultant
A. The Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant’s control, and without fault or negligence of the Consultant, it shall not be considered a default.
B. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he or she shall serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
7. Ownership and Maintenance Of Documents
A. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities -3-
related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of two (2) years after receipt of final payment.
B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City Manager, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.
8. Indemnification
Consultant shall defend, hold harmless and indemnify the City, its elected officials, officers, employees, designated volunteers and those City agents serving as independent contractors in the role City officials (collectively “Indemnitees”) with respect to any and all claims, demands, damages, liabilities, losses, costs or expenses, including attorneys’ fees and costs of defense (collectively, “Claims” hereinafter), including but not limited to, Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to acts or omissions of Consultant or any of its officers, employees, subcontractors, or agents in the performance of this Agreement, except for such loss or damage arising from the negligence or willful misconduct of the City, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City’s choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant’s duty to defend pursuant to this Section shall apply independent of any prior, concurrent or subsequent misconduct, negligent acts, errors or omissions or Indemnitees.
9. Insurance Requirements
A. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.
1) Minimum Scope of Insurance. Coverage shall be at least as broad as:
a) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88.
b) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable.
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c) Worker’s Compensation insurance as required by the State of California and Employer’s Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker’s compensation insurance is not required, but Consultant shall execute a declaration that it has no employees.
d) Professional liability insurance shall be written on a policy form providing professional liability for the Consultant’s profession. 2) Minimum Limits of Insurance. Consultant shall maintain limits no less than:
a) General Liability: One million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Worker’s Compensation as required by the State of
California; Employer’s Liability: One million dollars ($1,000,000) per accident for bodily injury or disease.
c) Professional liability insurance in the amount of one million dollars ($1,000,000) per claim and in the aggregate.
3) Deductibles and Self-Insured Retentions. Any deductibles or self- insured retentions shall not exceed $25,000 unless otherwise approved in writing by the City Manager in his sole discretion.
B. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1) The City, its elected officials, officers, employees, designated volunteers and those City agents serving as independent contractors in the role City officials (“Additional Insured”) shall be covered as insured’s as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the Additional Insureds.
2) For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance as respects the Additional Insureds. Any insurance or self- insured maintained by the Additional Insureds shall be excess of the Consultant’s insurance and shall not contribute with it.
3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the Additional Insureds.
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4) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
5) Each insurance policy required by this clause shall be endorsed to state that the insurer shall endeavor to provide thirty (30) days’ prior written notice, by certified mail, return receipt requested, to the City prior to any action to suspend, void, cancel or otherwise reduce in coverage or in limits.
6) Within one (1) business day following receipt by Consultant of any notice correspondence or notice, written or oral, of an action or proposed action to suspend, void, cancel or otherwise reduce in coverage or in limits of the required insurance, Consultant shall notify City of such action or proposed action.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A-:VII, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements.
D. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City’s forms, the Consultant’s insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications.
E. Modifications. City Manager may, with the consent of the City Attorney, waive the provisions of this paragraph or provided for other forms of insurance as may be necessary to enable the City to receive adequate insurance protection as contemplated in this section.
10. Independent Contractor
A. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City.
Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. -6-
11. Legal Responsibilities
The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.
12. Confidentiality; Release Of Information
A. All information gained by Consultant in the performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization.
B. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.
13. Assignment
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. City consents to the use of the sub-consultants described in Exhibit A to this Agreement provided the costs of such sub-consultants shall be borne by the Consultant and shall not exceed the costs described in Paragraph 5 of this Agreement.
14. General Provisions
A. Notices
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (I) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon de1ivei’y to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above.
To City: City of Jurupa Valley
8930 Limonite Ave.
Jurupa Valley, CA 92509
Attention: City Manager
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To Consultant: Tripepi Smith
PO Box 52152
Irvine, CA 92619
B. Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
C. Governing Law; Venue
1) The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement.
2) Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Jurupa Valley. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court’s judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted.
D. Prohibited Interest. No officer, or employee of the City of Jurupa Valley who has participated in the development of this Agreement or its administration shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant’s sub-contractors, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City Council or City of Jurupa Valley has any interest, whether contractual, non-contractual, financial or otherwise, ln this transaction, or in the business of the Consultant or Consultant’s sub- Consultants on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement.
E. Entire Agreement. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.
F. Time is of Essence. In carrying out the provisions of this Agreement, both parties acknowledge and agree that time is of the essence.
G. Authority To Execute This Agreement. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
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CITY OF JURUPA VALLEY
__________________, Mayor
ATTEST:
Victoria Wasko, CMC
City Clerk
APPROVED AS TO FORM
Peter M. Thorson
City Attorney
CONSULTANT
By:
Name: Ryder Todd Smith
Title: President
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EXHIBIT A
PROPOSAL THAT INCLUDES SCOPE OF WORK AND BILLING RATES
Proposal submitted for: Small Business Retail Theft Prevention Program Outreach CITY OF JURUPA VALLEY Submitted January 31, 2024 | Updated February 15, 2024 By: Ryder Todd Smith, Co-Founder & President Kaitlyn Wu, Senior Business Analyst
City of Jurupa Valley / Small Business Retail Theft Prevention Program Outreach / Version 2.0 CREATIVE SERVICES • Communication • Web • Social Media • Photography • Video • Design 2 Dear Michael Perez, Thank you for this opportunity to present Tripepi Smith’s offerings for outreach focused on the City of Jurupa Valley’s Small Business Retail Theft Prevention (SBRTP) program. We have enjoyed supporting the City’s communication efforts since July 2022 and look forward to partnering on this additional initiative. We understand the importance — and challenge — of addressing the escalating issue of retail theft. Deterring organized theft in Jurupa Valley not only creates a safer environment for those currently living and working in the city, but also helps attract prospective businesses. Through strategic outreach materials, we are prepared to educate and empower local businesses to proactively guard against retail theft. This proposal lists our recommended deliverables along with agreement details and hourly rates for Fiscal Year 2023-24. We are also providing details on our annual increases, should the City decide to pursue a multi-year extension — which often increases efficiency and value for the City. We look forward to partnering in this important effort! Regards, Ryder Todd Smith Co-Founder & President at Tripepi Smith [email protected] • (626) 536-2173 PO Box 52152, Irvine, CA 92619
City of Jurupa Valley / Small Business Retail Theft Prevention Program Outreach / Version 2.0 3 PROPOSED SCOPE OF WORK Tripepi Smith is proposing this work on an Ad Hoc (Time & Materials) basis. This allows the City to “ramp up” or “ramp down” efforts according to budget and need. Throughout this important effort, Tripepi Smith will continuously offer insights and guidance on communications strategy and best practices that meet the Jurupa Valley community’s needs. The following deliverables will convey key messaging and calls to action surrounding the SBRTP program, with the ultimate goal of engaging and empowering businesses in mitigation efforts. These estimates are subject to change based upon the level of support needed and number of revisions; details on our approach to billing and hourly rates can be found on the next page. The Creative Service products outlined below (i.e. flyers, postcards) assume three drafts: two drafts and one final. Lastly, our Spanish in-house translators are also available to the City at an incremental cost. Deliverable Estimated Cost Notes Check-In Calls $350/call Check-in calls (30 minutes each) to discuss SBRTP program updates, outreach strategy, deliverables and more. Frequency can flex as needed. Press Release/Article $645/article Content production for article/release to share SBRTP program “wins” approximately 6-12 months after launch. Social Media Ads (6) $1,140 Creation of copy and graphics for 6 posts; ad set-up for Facebook and Instagram. Content will share key elements of SBRTP program and include clear calls-to-action (CTAs) for local businesses, along with education on flock cameras. This cost is not inclusive of advertising budget, which will be determined and paid for directly by the City. To help the City with its budgeting, Tripepi Smith recommends a minimum budget of $100 per post ($600 total). Flyers $1,535/flyer Estimate includes content writing and design. Tripepi Smith can create numerous flyers to announce the program, share training opportunities, educate on flock cameras and/or provide key steps for businesses to participate. Postcards $1,220/postcard Estimate includes content writing and design for each postcard (can also substitute for doorhanger). Postcard(s) can announce the SBRTP program, share training opportunities, educate on flock cameras and/or provide key steps for businesses to participate. Designated Webpage $1,970 Creation of content and FAQs for designated SBRTP program webpage. (Includes up to 15 hours for initial creation; ongoing maintenance/updates of website will be separate cost).
City of Jurupa Valley / Small Business Retail Theft Prevention Program Outreach / Version 2.0 4 Time & Materials (Ad Hoc) Work Tripepi Smith is providing our hourly rates for the full array of our resources to support City communication efforts. These ad hoc projects include but are not limited to video production, photography services, virtual meetings/events, written content support, website development and a wide array of graphic design and branding services. FY 2023-24 Hourly Rates Title Resource Hourly - Standard Hourly – Retainer Principal $350 $295 Director $240 $215 Art/Creative Director $240 $215 Senior Business Analyst $190 $165 Business Analyst $130 $110 Junior Business Analyst $105 $90 Senior Videographer/Animator $190 $165 Senior Photographer $160 $135 Photographer/Videographer $120 $100 Senior Graphic Designer $175 $145 Graphic Designer $120 $100 Junior Graphic Designer $105 $90 Web Developer $195 $165 Drone Operator $195 $165 Council Chamber A/V Operator $105 $90 Billing Time at Tripepi Smith is billed in 15-minute increments — i.e., we invoice our time in the following examples: 1.25, 0.75, 4.0 or 6.5 hours. Terms are net 30 days. Annual Increase Tripepi Smith will increase the hourly rates and retainer fees for all resources by five percent (5%) or the national BLS Consumer Price Index — whichever is higher — each year on the anniversary of the contract, starting on the first anniversary of any contract when the contract duration is longer than one year. Otherwise, new rates will be negotiated with each new contract renewal period. Retainer Discount Clients with a retainer of at least $6,750/month have access to the discounted “Retainer Rates” for Time & Materials ad hoc work.
City of Jurupa Valley / Small Business Retail Theft Prevention Program Outreach / Version 2.0 5 Other Costs Because Tripepi Smith offers a broad set of services, including extensive content production, we have some other content production-related fees that may come up during our engagement. Travel Costs Travel costs must be pre-authorized and then will be reimbursed by the City for any requested travel. Travel costs to be covered are for airfare, lodging and car rental. If Tripepi Smith is requested to be onsite, we will invoice for travel time at half rate of the resource’s Standard Hourly Rate. Equipment Costs Tripepi Smith offers some services that require equipment, such as drone operations and video production. Equipment costs below exclude operator time, which depends on the resource and will be billed separately. The following equipment rates apply: Title Half Day Full Day Video Equipment $400 $600 Drone Equipment N/A $500 • Six-hundred dollars ($600) for a full day of video equipment use (includes full set of video equipment). Full day is defined as a shoot lasting four (4) or more hours. • Four-hundred dollars ($400) for a half day of video equipment use. Half day is defined as anything under four (4) hours of video production. All such expenses will be authorized by the City prior to fee being assessed. • Five-hundred dollars ($500) per day drone fee applies and is not inclusive of the drone operator time (Drone Operator rate). Service Fees Title Client Pays Directly Client Reimburses TS Print costs, digital advertising, media placement, voiceover/captions No Fees 10% Typically, Tripepi Smith prefers to have service providers bill the client directly to avoid additional administrative costs and because we have no economic interest in the service provider selection. If Tripepi Smith is asked to pay the bill for the client, we will apply a ten percent (10%) agency fee to the reimbursement expense. Typical services include, but are not limited to: Print Costs: Tripepi Smith is happy to use a printer of the client’s choosing for print production work, or to recommend a printer with whom we have experience. Digital Advertising: Tripepi Smith is a Google Partner and Constant Contact Solution Provider and has Facebook Certified staff. We consider digital platforms to be a cornerstone element of any outreach strategy; often this comes with digital advertising fees.
City of Jurupa Valley / Small Business Retail Theft Prevention Program Outreach / Version 2.0 6 Media Placement: Tripepi Smith can help liaise on behalf of the City for advertising space within various mediums, such as newspapers, magazines or websites. Voiceover, Translation and Closed Caption Fees: Tripepi Smith occasionally uses third-party resources to record voiceovers for videos, generate closed captions for videos and for non-English language translations. Tripepi Smith Partnership Discounts Tripepi Smith has financial interest in certain related entities. These partnerships allow Tripepi Smith to offer clients extra media reach or additional services at partner pricing. Partnerships include: PublicCEO – Digital news about public affairs, reaching over 17,000 California government executives https://www.publicceo.com Civic Business Journal – Digital interest stories about the people in local government https://www.civicbusinessjournal.com FlashVote – Planning, implementing, measuring civic surveys https://www.flashvote.com TS Talent Solutions – Talent search services for local government and related agencies https://tstalentsolutions.com Page | 1
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S
TAFF REPORT
DATE: MARCH 21, 2024
TO
: HONORABLE MAYOR AND CITY COUNCIL
F
ROM: ROD BUTLER, CITY MANAGER
S
UBJECT: AGENDA ITEM NO. 13.C
A
UTHORIZATION TO ACCEPT A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF JURUPA VALLEY, CALIFORNIA,
AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE
CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT
PARTNERSHIPS PROGRAM; AND IF SELECTED, APPROVE THE
EXECUTION OF A STANDARD AGREEMENT, ANY AMENDMENTS
THERETO, AND OF ANY RELATED DOCUMENTS NECESSARY TO
PARTICIPATE IN THE HOME INVESTMENT PARTNERSHIPS
PROGRAM
RE
COMMENDATION
1) T
hat the City Council adopt Resolution No. 2024-15, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY,
CALIFORNIA, AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO
THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT
PARTNERSHIPS PROGRAM; AND IF SELECTED, THE EXECUTION OF A
STANDARD AGREEMENT, ANY AMENDMENTS THERETO, AND OF ANY
RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE HOME
INVESTMENT PARTNERSHIPS PROGRAM
B
ACKGROUND
On January 19, 2024, the California Department of Housing and Community Development (HCD) announced the release of the Notice of Funding Availability (NOFA) for approximately $120 million in federal funds for the HOME Investment Partnerships Program (HOME). The HOME funds provided through the NOFA will be awarded on a competitive basis for state recipients. Funding may be used for the following eligible program activities:
RETURN TO AGENDA
Page | 2
• Owner-Occupied Rehabilitation (OOR) Programs; and
• First-Time Homebuyer (FTHB) Programs; and
• Tenant-Based Rental Assistance (TBRA) Programs
On May 2, 2019, the City Council created the City’s first Home Rehabilitation Program.
For the past five years the City Council approved Community Development Block Grants (CDBG), that provide direct financial assistance to low and moderate income homeowners to make much- needed repairs to their home. Successful applicants of the Home Rehabilitation Program are eligible to receive grants to use towards health and safety-related home repairs. Typically, grantees use these funds to make critical repairs such as leaking roofs, broken stairs, malfunctioning plumbing systems, and other qualifying repairs. To date, this funding has awarded over $380,000 in grants to 38 families.
ANALYSIS
The need for t he Home Rehabilitation Program has been great throughout the past five years and it often has a waiting list. Many applicants wait months for the next year’s CDBG funding award to receive the needed improvements to their homes. This grant through HCD would allow us to add $500,000 to this much-needed program, allowing us to make improvements to a significantly larger number of single-family homes.
A requirement of this grant is a Resolution granting authority to make an application to the HOME program. A Resolution must be included with every application submitted to the Department. The Resolution authorizes:
• Submittal of the application and the execution on the HOME Standard Agreement;
• The activity being proposed in the application;
• The amount of HOME funds being requested; and
• Signature authority for HOME documents.
Staff recommends that the City Council adopt the attached Resolution and authorize the submittal of an application to the California Department of Housing and Community Development.
•
FINANCIAL IMPACT
No financial impact.
• ALTERNATIVES
1. Elect not to adopt the resolution and not apply for HOME funds.
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RESOLUTION NO. 2024-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA , AUTHORIZING THE SUBMITTAL OF AN
APPLICATION TO THE CALIFORNIA DEPARTMENT OF HOUSING
AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE
HOME INVESTMENT PARTNERSHIPS PROGRAM; AND IF
SELECTED, THE EXECUTION OF A STANDARD AGREEMENT, ANY
AMENDMENTS THERETO, AND OF ANY RELATED DOCUMENTS
NECESSARY TO PARTICIPATE IN THE HOME INVESTMENT
PARTNERSHIPS PROGRAM.
WHEREAS, The California Department of Housing and Community Development (the “Department”) is authorized to allocate HOME Investment Partnerships Program (“HOME”) funds made available from the U.S. Department of Housing and Urban Development (“HUD”).
HOME funds are to be used for the purposes set forth in Title II of the Cranston -Gonzalez National Affordable Housing Act of 1990, in federal implementing regulations set forth in Title 24 of the Code of Federal Regulations, part 92, and in Title 25 of the California Code of Regulations commencing with section 8200; and
WHEREAS, On January 19, 2024, the Department issued a Notice of Funding Availability announcing the availability of funds under the HOME program (the “NOFA”); and
WHEREAS, In response to that HOME NOFA, the City of Jurupa Valley a municipal corporation (the “Applicant”), wishes to apply to the Department for, and receive an allocation of, HOME funds.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:
1. In response to the above -referenced HOME NOFA, the Applicant shall submit an application to the Department to participate in the HOME program and for an allocation of funds not to exceed five hundred thousand dollars $500,000.00 for the following activities and/or programs:
Home Rehabilitation Program
The Home Rehabilitation Program provides rehabilitation grants to low-moderate income, single-family homeowners. The primary objective is to provide funding to households who would otherwise have diff iculty paying for the repairs necessary to bring their home to a safe and sanitary quality. This program is to be located in the City of Jurupa Valley.
2. If the application for funding is approved , then the Applicant hereby agrees to use the HOME funds for eligible activities in the manner presented in its application as approved by the Department in accordance with the statutes and regulations cited above. The Applicant will also execute a Standard Agreement, any amendments thereto, and any and all other documents or instruments necessary or required by the Department or HUD for participation in the HOME program (collectively, the required documents). -2-
3. The Applicant authorizes Mayor Guillermo Silva or their designee(s) to execute, in the name of the Applicant, the HOME Standard Agreement. 1, 2, 3
4. The Applicant authorizes Mayor Pro Tem Brian Berkson or their designee(s) to execute, in the name of the Applicant, all other required documents.2, 3, 4 PASSED, APPROVED AND ADOPTED by the City Council of the City of Jurupa Valley on this 21st day of March, 2024.
Guillermo Silva
Mayor
ATTEST:
Victoria Wasko, CMC
City Clerk
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CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF JURUPA VALLEY )
I, Victoria Wasko, City Clerk of the City of Jurupa Valley, do hereby certify that the foregoing Resolution No. 2024-15 was duly passed and adopted at a meeting of the City Council of the City of Jurupa Valley on the 21st day of March, 2024 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Jurupa Valley, California, this 21st day of March, 2024.
Victoria Wasko, City Clerk
City of Jurupa Valley
Page | 1
120
S
TAFF REPORT
DATE: M ARCH 21, 2024
TO
: HONORABLE MAYOR AND CITY COUNCIL
F
ROM: ROD BUTLER, CITY MANAGER
BY: PAUL TOOR, PUBLIC WORKS DIRECTOR/CITY ENGINEER
S
UBJECT: AGENDA ITEM NO. 13.D
A
GREEMENT BETWEEN THE CITY OF JURUPA VALLEY AND EXP
U.S. SERVICES, INC . FOR RUBIDOUX BOULEVARD AND STATE
ROUTE 60 INTERCHANGE - PROJECT APPROVAL AND
ENVIRONMENTAL DOCUMENT (PA&ED) PHASE SERVICE, (CIP 17-
B-3).
RECOMMENDATION
1) That the City Council approve the Agreement between the City of Jurupa Valley and Exp U.S. Services, Inc . in the amount of $2,287,367 for the Rubidoux Boulevard and State Route 60 Interchange - Project Approval and Environmental Document (PA&ED) Phase, and authorize the City Manager to execute the Agreement in substantially the form and format attached and as approved by the City Attorney; and
.
2) Appropriate $2,287,367 from “Rialto Fulfillment Center Fund s” to the CIP 17 - B-3 project account; and
3) A
uthorize the Interim Finance Director to make any necessary budget adjustments.
BACKGROUND
T
he S tate Route 60 & Rubidoux Boulevard interchange project is located on SR -60 between Valley Way and Market Street and is the first major access point to the City of Jurupa Valley from the eastern direction along SR-60. Similar to other areas in the Inland Empire, population growth and redevelopment continues to occur in the City of Jurupa Valley. Major developments in the area, consisting of a mixture of residential, commercial, industrial, and office uses have been completed, are under construction, or are in the planning process which will generate substantial traffic on the freeway and local streets leading to the interchange. The existing interchange, which was built in 1962, and adjacent intersections have insufficient geometric elements that do not
RETURN TO AGENDA
Page | 2
provide adequate traffic operations for the projected traffic volumes and high percentage of trucks. Reconfiguration and construction of a new interchange at Rubidoux Boulevard will address existing deficiencies a nd accommodate projected growth. This project is included in the approved the Fiscal Year 2023- 2024 through Fiscal Year 2027- 2028 Capital Improvement Program (CIP17-B-3).
There are various phases required to complete new interchange projects which require Caltrans approvals. The first phase includes preparation of a Project Study Report – Project Development Support (PSR -PDS) document which identifies several interchange configuration alternatives. The second phase includes the Project Approval/Environmental Document (PA/ED) which results in the selection of a single alternative and the completion of all environmental documentation including Ca lifornia Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance. The next phase is the design of the interchange and preparation of the construction documents, Plans, Specifications, and Estimates (PS&E). Lastly, the project is advertised for construction and a contractor is awarded a construction contract to begin the work. All steps require Caltrans approvals and a significant amount of funding.
On September 2017, the Riverside County Transportation and Land Management Agency (County) and the California Department of Transportation (Caltrans) with collaboration of the City of Jurupa Valley approved the Project Study Report (PSR) .
Following approval of the PSR, the County solicited bids for the completion of the PA&ED phase, however, the project was put on hold due to insufficient funding availability. In order to facilitate the fast growth within the City over the last few years it is prudent for the City to move forward with the PA&ED phase.
On December 15, 2023, staff published a Request for Proposals (“RFP”) for the Rubidoux Boulevard and State Route 60 Interchange project on the City’s PlanetBids portal, a web based procurement and bidding system. The scope of work includes the Project Approval and Environmental Document (PA&ED) Phase services for the Rubidoux Boulevard and State Route 60 Interchange project. The solicitation closed on January 31, 2024.
ANALYSIS
The City received three responsive proposals from the following (in alphabetical order):
• EXP US Services, Inc. – San Bernardino, CA
• T.Y. Lin International – Ontario, CA
• Wood Rogers, Inc. - Sacramento, CA
Per Section 3.15.100 of the Jurupa Valley Municipal Code, professional services are defined as services provided by any specially trained and experienced person or firm in areas such as accounting, engineering, finance, and planning. Agreements for professional services are awarded by the City Council on the basis of the demonstrated competence, qualifications, and on the fairness and reasonableness of the cost of services to the City, and shall not be awarded solely on the basis of cost.
Page | 3
Staff ranked the proposals according to the guidelines set forth in the RFP and held panel interviews on February 29, 2024 to further evaluate consultants. After review, EXP US Services (‘EXP’) was ranked as the most qualified firm to provide the services. Upon selection, staff negotiated the fees with EXP for the services to be performed. EXP is a well-established firm that specializes in project management, PA&ED preparation, Caltrans processing, bridge design, and highway and transportation design for freeway interchange improvement projects. The firm is familiar with the Inland Empire and has performed similar services for surrounding cities such as Chino, Rialto, Ontario, and Riverside County. Funding for the agreement is available through the Rialto Fulfillment Center Fund which was collected by the County.
If approved, the PA&ED is anticipated to begin in April 2024 and completed by the end of 2025 depending on the Caltrans approval process . Although the City is proceeding with this phase, additional funding will be required to complete the PS&E and Construction phases. It is estimated that the City will need approximately $60 million to complete the project. Staff will continue to seek grant opportunities to obtain necessary funds to complete the project and advancing the PA/ED phase is critical to continue to be eligible for future funding opportunities.
FINANCIAL IMPACT
The Agreement has a not to exceed amount of $2,287,367. The Project will be funded by the Rialto Fulfillment Center Fund. At present, all proceeds from the Rialto Fulfillment Center Settlement are deposited at the County of Riverside and a request for a transfer of funds will be submitted prior to starting the project. This project will have no impact to the General Fund.
ALTERNATIVES
1) Do not approve the Agreement
2) Provide alternative direction to staff
************************** SIGNATURES ON FOLLOWING PAGE **************************
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AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE CITY OF JURUPA VALLEY AND EXP US SERVICES, INC. FOR THE PROJECT APPROVAL AND
ENVIRONMENTAL DOCUMENT (PA&ED) PHASE PREPARATION FOR THE RUBIDOUX BOULEVARD AND STATE ROUTE 60 INTERCHANGE
THIS AGREEMENT is made and effective as of March 21, 2024, between the City of Jurupa Valley (“City”) and EXP US Services, Inc. a California Corporation (“Consultant”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. Term
This Agreement shall commence on March 21, 2024, and shall remain and continue in effect until tasks described herein are completed in accordance with the Scope of Services, but in no event later than December 31, 2025, unless sooner terminated pursuant to the provisions of this Agreement.
2. Services
Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.
3. Performance
Consultant shall at all-time faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. Payment
A. The City agrees to cause Consultant to be paid monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Quotation for Service, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed Two million two hundred eight seven thousand three hundred sixty seven dollars ($2,287,367) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Council.
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C. Consultant shall submit invoices monthly for actual services performed.
Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of consultant’s fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice.
5. Suspension or Termination of Agreement Without Cause A. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
B. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 4.
6. Default Of Consultant
A. The Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant’s control, and without fault or negligence of the Consultant, it shall not be considered a default.
B. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he or she shall serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
7. Prevailing Wages
A. Consultant shall pay prevailing wages to the extent required by and in accordance with the requirements of Labor Code Sections 1720 et. seq. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute by this Consultant from the Director of the Department of Industrial Relations. Copies -3-
may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov . Consultant shall provide a copy of prevailing wage rates to any staff or sub-contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Consultant shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Consultant shall forfeit to the City, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this contract, by him or by any sub-contractor under him, in violation of the provisions of the Agreement.
8. Ownership and Maintenance Of Documents
A. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of two (2) years after receipt of final payment.
B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City Manager, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.
9. Indemnification.
Consultant shall defend, hold harmless and indemnify the City, its elected officials, officers, employees, designated volunteers and those City agents serving as independent contractors in the role City officials (collectively “Indemnitees”) with respect to any and all claims, demands, damages, liabilities, losses, costs or expenses, including attorneys’ fees and costs of defense (collectively, “Claims” hereinafter), including but not limited to, Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to acts or omissions of Consultant or any of its officers, employees, subcontractors, or agents in the performance of this Agreement, except for such loss or damage arising from the negligence or willful misconduct of the City, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City’s choice, and shall pay all costs -4-
and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant’s duty to defend pursuant to this Section shall apply independent of any prior, concurrent or subsequent misconduct, negligent acts, errors or omissions or Indemnitees.
10. Insurance Requirements.
A. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.
1) Minimum Scope of Insurance. Coverage shall be at least as broad as:
a) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88.
b) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable.
c) Worker’s Compensation insurance as required by the State of California and Employer’s Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker’s compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. d) Professional liability insurance shall be written on a policy form providing professional liability for the Consultant’s profession. 2) Minimum Limits of Insurance. Consultant shall maintain limits no less than:
a) General Liability: One million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability: One million dollars ($1,000,000) per accident for bodily injury and property damage.
c) Worker’s Compensation as required by the State of
California; Employer’s Liability: One million dollars ($1,000,000) per accident for bodily injury or disease.
-5-
d) Professional liability insurance in the amount of one million dollars ($1,000,000) per claim and in the aggregate. 3) Deductibles and Self-Insured Retentions. Any deductibles or self- insured retentions shall not exceed $25,000 unless otherwise approved in writing by the City Manager in his sole discretion.
B. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1) The City, its elected officials, officers, employees, designated volunteers and those City agents serving as independent contractors in the role City officials (“Additional Insured”) shall be covered as insured’s as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the Additional Insureds. 2) For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance as respects the Additional Insureds. Any insurance or self- insured maintained by the Additional Insureds shall be excess of the Consultant’s insurance and shall not contribute with it.
3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the Additional Insureds.
4) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
5) Each insurance policy required by this clause shall be endorsed to state that the insurer shall endeavor to provide thirty (30) days’ prior written notice, by certified mail, return receipt requested, to the City prior to any action to suspend, void, cancel or otherwise reduce in coverage or in limits.
6) Within one (1) business day following receipt by Consultant of any notice correspondence or notice, written or oral, of an action or proposed action to suspend, void, cancel or otherwise reduce in coverage or in limits of the required insurance, Consultant shall notify City of such action or proposed action.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A-:VII, unless otherwise acceptable to the City. Self- insurance shall not be considered to comply with these insurance requirements.
D. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on -6-
forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City’s forms, the Consultant’s insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications.
E. Modifications. City Manager may, with the consent of the City Attorney, waive the provisions of this paragraph or provided for other forms of insurance as may be necessary to enable the City to receive adequate insurance protection as contemplated in this section.
11. Independent Contractor
A. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City.
Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
12. Legal Responsibilities
The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.
13. Confidentiality; Release Of Information
A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization.
B. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order -7-
shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.
14. Assignment
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. City consents to the use of the sub-consultants described in Exhibit A to this Agreement provided the costs of such sub-consultants shall be borne by the Consultant and shall not exceed the costs described in Paragraph 5 of this Agreement.
15. General Provisions
A. Notices
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (I) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above.
To City: City of Jurupa Valley
8930 Limonite Avenue
Jurupa Valley, CA 92509
Attention: Paul Toor, Director of Public Works
To Consultant: EXP U.S. Services, Inc.
451 East Vanderbilt Way, Suite 375
San Bernardino, CA 92408
Attention: Khalil Saba, PE, Vice President
B. Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
C. Governing Law; Venue
1) The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. 2) Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Jurupa Valley. In the event such litigation is filed by one party against the other to enforce its rights -8-
under this Agreement, the prevailing party, as determined by the Court’s judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted.
D. Prohibited Interest. No officer, or employee of the City of Jurupa Valley who has participated in the development of this Agreement or its administration shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant’s sub-contractors, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City Council or City of Jurupa Valley has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the Consultant or Consultant’s sub- Consultants on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement.
E. Entire Agreement. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.
F. Time is of Essence. In carrying out the provisions of this Agreement, both parties acknowledge and agree that time is of the essence.
G. Authority To Execute This Agreement. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF JURUPA VALLEY
Rod B. Butler
City Manager
Attest:
Victoria Wasko, CMC
City Clerk
Approved As to Form:
Peter M. Thorson
City Attorney
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EXP US SERVICES, INC.
By:
Name:
Title:
By:
Name:
Title:
[SIGNATURES OF TWO CORPORATE OFFICERS OR CORPORATE AUTHORITY RESOLUTION REQUIRED]
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EXHIBIT A
SCOPE OF SERVICES
Consultant shall prepare and support the Rubidoux Boulevard and State Route 60 Interchange - Project Approval and Environmental Document (PA&ED) Phase, (CIP 17-B-3). The scope of services shall be performed in accordance with Consultant’s attached proposal dated January 31, 2024.
EXP • 451 East Vanderbilt, Suite 375, San Bernardino, CA 92408 • +1.909.751.3253 • exp • com Rubidoux Boulevard
and State Route 60
Interchange
CITY OF JURUPA VALLEY
JANUARY 31, 2024
TECHNICAL PROPOSAL | CIP 17-B-3
TABLE OF CONTENTS
01 COVER LETTER
03 04
02 STATEMENT OF
QUALIFICATIONS
CORPORATE/COMPANY
PROFILE
PROJECT TEAM
05 DETAILED WORK PLAN
AND SCHEDULE
06 REFERENCES
08 09
07 RESOURCE ALLOCATION
FEE PROPOSAL
PROPOSER’S SIGNATURE
PAGE
10 CERTIFICATE OF NON-
COLLUSION
11 PROPOSED AGREEMENT
01Cover Letter
EXP
451 East Vanderbilt, Suite 375
San Bernardino, CA 92408
+1.909.751.3253 | exp • com
January 31, 2024
City of Jurupa Valley Public Works Department
Mr. Paul Toor, PE, Director of Public Works/City Engineer 8930 Limonite Avenue
Jurupa Valley, CA 92509
re: RFP for Rubidoux Boulevard and State Route 60 Interchange - Project Approval and Environmental Document (PA&ED) Phase - (CIP 17-B-3)
Dear Mr. Toor:
EXP U.S. Services, Inc (EXP) is pleased to submit this proposal for professional services required for the preparation of a Project Report and Environmental Document (PA&ED) phase of the SR-60/Roubidoux Boulevard improvement project in the city of Jurupa Valley (City).
We recognize that City is seeking the services of a well-qualified consultant to complete and deliver the PA&ED phase of this project: preliminary design including Geometric Approval Drawings (GADs), environmental studies and documentation, and an approved Project Report. Accordingly, we have assembled a uniquely qualified EXP team that includes three Caltrans veterans who possess extensive knowledge, experience, and understanding of the Caltrans review and approval process. Their collective Caltrans experience will insure a smooth and timely delivery of the PA&ED phase and will also enable our team to develop the most-effective design strategies for improving the SR-60/Roubidoux interchange, with minimal environmental and right of way impacts.
Technical Expertise & Caltrans District 8 Experience
We are pleased to offer Khalil Saba, PE, as our Project Manager. Khalil worked for Caltrans for 13 years. He served as Project Manager on numerous big and small size projects in both San Bernardino and Riverside counties. His proactive management approach, communication and problem-solving skills, and his ability to build consensus, make Khalil the right person to manage and deliver this important project.
Syed Raza, PE, Principal-In-Charge. Syed has over 42 years of experience in the areas of transportation/traffic engineering and highway/roadway design including 29 years with Caltrans. He has led many multi-functional teams and successfully delivered high-profile, state of the art, complex transportation projects including highways and bridges.
Luis Betancourt, PE, Lead Roadway Engineer. Luis has over 36 years of civil engineering experience with Caltrans. He was the Caltrans Project Delivery Coordinator for Caltrans District 8 providing technical advice on geometric standards, procedures, and guidelines. His project experience portfolio includes roadways, highway interchanges, and bridges. Luis has extensive experience working closely with officials from FHWA, state departments of transportation and local municipalities.
Angie Kung, Lead Environmental Planner, has more than 23 years of experience in environmental planning and impact assessment, and has been involved in the preparation of more than 25 EISs, EIRs, EAs, FONSIs, ISs, NDs, CEs, and mitigation and monitoring plans adhering to NEPA and CEQA requirements.
Angie will work closely with Khalil, Syed, Luis, Mohammad, Caltrans, and the City of Jurupa Valley to select and develop Purpose & Need Statement, and a preferred alternative that will have the least amount of impacts and will insure the project’s quick delivery.
DEPTH OF RESOURCES
The project will be managed and delivered out of the EXP San Bernardino office which is located at 451 E. Vanderbilt Way, Suite 375, San Bernardino, California. Additional staff support will be provided from our two Southern California offices in Glendale and San Diego.
Our team includes 3 key
individuals with years of
Caltrans experience
Our collective first-hand knowledge &
understanding of the Caltrans review &
approval process will insure a smooth
and timely delivery of the PA&ED.
13 years
KHALIL SABA, PE
29 years
SYED RAZA, PE
36 years
LUIS BETANCOURT, PE
SUMMARY OF WORK BY HNTB TEAM MEMBERS
NAME OF FIRM DESCRIPTION OF WORK ESTIMATED
WORK % CONTACT PERSON COANTACT INFORMATION
EXP U.S. Services,
Inc
Project Management; Civil/
Highway & Structures Design 53% Khalil Saba, PE
451 E. Vanderbilt Way, Suite 375,
San Bernardino, CA 92408
t: 909.228.2821
e: [email protected]
David Evans &
Associates Landscape Architecture 2% Kim Rhodes, PLA
4141 E. Inland Empire Blvd, Suite 250
Ontario, CA 91764
t: 909.912.7348
e: [email protected]
EGP Consulting, Inc. Environmental 33% Angie Kung
313 Berkshire
Irvine, CA 92620
t: 626.660.9230
e: [email protected]
Earth Mechanics,
Inc. (DBE) Geotechnical Engineering 1% Alahesh Thuraijah, PE, GE
17800 Newhope Street, Suite B
Fountain Valley, CA 92708
t: 714.751.3826
e: [email protected]
Group Delta Hazardous Waste Studies/
Environmental Site Investigation 3% Jack Packwood, CIH
1035 S. Milliken Avenue, Suite G
Ontario, CA 91761
t: 909.295.5550
e: [email protected]
KOA Corporation SB-743/VMT Analysis 1% Min Zhou, PE
1100 Corporate Center Drive, Suite 201
Monterey Park, CA 91754
t: 323.260.4703
e: [email protected]
MNS Engineers Surveying 6% Brandon Reyes, PE
3850 Vine St, Suite 110
Riverside CA 92507
t: 951.532.4510
e: [email protected]
Monument (DBE) R/W Data Sheets 1% Amber Costello
200 Spectrum Center, Suite 300
Irvine, CA 92618
t: 562.260.0507
e: [email protected]
We acknowledge receipt of all addenda issued relative to this RFP, and our proposal shall remain valid for a period of not less than 180 days from today’s date.
Our signature on this letter attests that all information submitted in this proposal is true and correct and that the person signing this letter is a senior officer of EXP and is authorized to bind the firm to the terms of the proposal.
We look forward to the opportunity to discuss our team’s qualifications with you in the near future. Our contact person for any matters related to this RFP is Khalil Saba, Project Manager. Khalil’s cell number is: 909-228-2821, email: khalil.saba@exp. com.
Respectfully Submitted,
Syed Raza, PE
Principal-in-Charge
Khalil Saba, PE
Project Manager
EXP
City of Jurupa Valley
RFP for Rubidoux Boulevard and State Route 60 Interchange - Project Approval and Environmental Document (PA&ED) Phase - (CIP 17-B-3)
January 31, 2024
02Statement of
Qualifications
STATEMENT OF QUALIFICATIONS
With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments. Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice, totalling 118 years in business. Today, over 4,200 creative EXP professionals worldwide provide the passion and experience needed to deliver successful projects around the world.
Team’s Qualifications
The EXP team can deliver both large and small infrastructure projects and will meet the requested disciplines as shown in the RFP Scope of Work. In addition, EXP also has engineering and technical expertise that can provide services in the following areas:
• Roadway Widening/Re-Alignment/ Rehabilitation
• Pavement Design
• Active Transportation Program (ATP)/Wayfinding & Signage • Highways & Interchange Improvements
• Transit & Railroad Design
• Pedestrian Facilities/ ADA Facilities
• Architectural Design
• Bridges, Retaining Walls, Culvert Structures
• Drainage, Storm Drain Facilities, Hydraulics/Hydrology, Water Quality Studies
• Flood Control, Basin Design, Channels
• Traffic Analysis, Signalization, Modeling, Studies
• Grant Writing/Management (Federal, State, Local
Requirements)
• Public Outreach/Presentations
• Construction Support/Management
• Surveying & Mapping
• Geotechnical and Materials Testing
• Utilities Coordination & Potholing Verification
“
EXP performed PA&ED, as well
as PS&E services on the SR-71
Pine Ave project for the City of
Chino. EXP provides outstanding
engineering services effectively
and efficiently. The EXP team
was able to perform their
services within our schedule,
completing the project on-time
and within budget.
Maria Fraser
Former CIP Engineer Manager
City of Chino
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange STATEMENT OF QUALIFICATIONS | 1
firm’s experience in with Southern California Local Municipalities County of San Bernardino & County Transportation Authority EXP has performed interchange improvements, roadway widening & drainage, landscape design, and more for San Bernardino County and the San Bernardino County Transportation Authority (SBCTA) on multiple projects including:
• San Bernardino County Phelan Road Widening
• SBCTA I-215 Landscape Design
• SBCTA SR-210 Waterman Ave Interchange
City of Chino
EXP has performed project management, drainage/stormwater, roadway design, utilities, right-of-way, geotechnical, traffic control, survey, and more for the City of Chino on multiple projects including:
• Philadelphia Street & Monte Vista Avenue MDP System 22 • Euclid Avenue Restriping
• SR71/Pine Avenue Interchange Project
• Euclid/Pine Avenue Intersection Improvement
Riverside County Transportation Commission
EXP has performed construction management/inspection services, agency coordination, and more for the Riverside County Transportation Authority on projects including:
• SR-71/SR-91 Interchange Project
• SR-60 Truck Climbing Lanes
Other Local Municipalities
EXP has diligently worked with multiple surrounding cities providing roadway widening & drainage, pedestrian facilities, traffic signals, construction management/inspection services, walls, and more on projects including:
• City of Temecula, Santa Gertrudis Creek Trail Undercrossing • City of Beaumont, Master Drainage Plan
• City of Rialto, 2020/2021 Street Overlay & Reconstruction • City of Hesperia, Ranchero Road Widening
• City of Ontario, San Antonio Regional Storm Drain
• City of Carson, Sepulveda Bridge Widening
• City of Fontana, SR-210/Citrus Avenue Interchange Project Phelan Road Widening Project, San Bernardino County, CA Euclid Avenue, Chino, CA
SR-71/SR-91 Interchange Project, Riverside County Transportation Authority Santa Gertrudis Creek Trail Undercrossing, Temecula, CA STATEMENT OF QUALIFICATIONS | 2
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
Subconsultants
David Evans and Associates, Inc. | Landscape Erosion COntrol Committed to designing a more sustainable future, David Evans and Associates, Inc. (DEA) has been paving the way for A&E firms for 47 years. Headquartered in Oregon, DEA is an employee-owned corporation that combines the talents of professional landscape architects, engineers, surveyors, planners, construction managers, and scientists to provide clients access to a complete range of services under one roof. Founded in 1976, DEA has become a recognized leader in the design and management of complex land development, transportation, energy and water projects nationwide. DEA has provided landscape architectural design services in Riverside, San Bernardino, and Orange Counties for over 18 years.
Contact Information
Kim Rhodes, PLA, Vice President/Senior Landscape Architect | t: 909.912.7348 | e: [email protected] EGP Consulting, Inc. | Environmental Engineering
Founded in 2023, EGP Consulting, Inc. (EGP) is based out of Irvine, California. EGP is woman-owned and managed and is a certified Disadvantaged Business Enterprise (DBE) under California Unified Certification Program (CUCP).
EGP provides a range of environmental consulting services including California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) generalist services, biological resources, aquatic resources delineation, biological surveys, water quality assessments, initial site assessments, visual impact assessments, community impacts/land use/ environmental justice/relocation assessments, Section 4(f)/6(f) evaluations, cumulative assessments, and regulatory permitting.
Contact Information
Angie Kung, CEO | t: 714.248.6006 | e: [email protected] Earth Mechanics, Inc. | Geotechnical
Founded as a California Corporation in 1989, Earth Mechanics, Inc. (EMI) is a geotechnical and earthquake engineering consulting firm specializing in geotechnical and geologic site investigations and laboratory testing, seismic hazard and earthquake retrofit evaluations, grading and foundation design for projects related to transportation infrastructure including interchanges, freeways, roadways, bridges, tunnels, drainage facilities and earth retaining structures.
With a staff of 38, EMI is headquartered in Fountain Valley and has an office in Corona among others throughout California.
Contact Information
Alahesh Thurairajah, PE, GE, Principal | t: 714.751.3826 | e: [email protected] Group Delta | Hazardous Waste Studies
Established in 1986, Group Delta Consultants, Inc (Group Delta) is a California corporation with five offices including locations in Irvine, Anaheim, Torrance, Ontario, and San Diego, as well as accredited laboratories in Anaheim and San Diego. Group Delta employs a staff of nearly 100, including environmental, geotechnical, and materials testing/inspection professionals. Group Delta offers a broad range of services that include geotechnical feasibility studies, geotechnical field investigation relating to soils, pavement evaluations and design, grading, slopes, hydrogeology, in-situ testing, foundation design, environmental engineering and analysis, construction monitoring and materials testing, ground improvement and design, slope stability investigation and analyses, preparation of plans and specifications, instrumentation, seismic studies and earthquake engineering. Group Delta also supports structural engineers with seismic retrofitting projects and completes geotechnical forensic evaluations for owners and contractors.
Contact Information
Jack Packwood, CIH, Project Manager | t: 909.295.5550 | e: [email protected] STATEMENT OF QUALIFICATIONS | 3
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
KOA Corporation | SB-743/VMT Analysis
Founded in 1987, KOA Corporation (KOA) is a leading provider in professional services in transportation engineering, mobility planning, and construction management for public agencies and private sector clients. We offer our clients technical knowledge, innovative solutions, and responsive services. Our focus on safety for all travelers is the foundation of our professional practice. KOA engineers, planners, construction field specialists, and project managers all take pride in our well-established reputation as Transportation Safety Experts. KOA’s staff includes registered civil and traffic professional engineers, certified transportation planners, certified road safety professionals, project/construction managers, and construction inspectors. With five offices located in Southern California, KOA provides professional consulting services for some of the largest public-works and planning projects for all modes of transportation throughout California.
Contact Information
Min Zhou, PE, California Regional Manager | t: 323.260.4703 | e: [email protected] MNS Engineering, Inc. | Surveying
Established in 1962 as a C-Corporation, MNS provides quality infrastructure consulting services to the transportation, water resources, and government service markets throughout California. Specializing in the core services of land surveying, construction management, and civil engineering, MNS’ reputation has been built on clear and direct communication and quality services. We understand the technical, environmental, and regulatory aspects required for this on-call contract. MNS’s land surveying services are comprised of construction surveying, right-of-way engineering, and municipal surveying.
Contact Information
Brandon Reyes, PE, Vice President/Transportation Division | t: 951.532.5410 | e: [email protected] Monument | RW & Utilities
Monument, a DBE, SBE, and WBE certified firm, is a full-service real estate and right-of-way company providing exceptional service, strategic planning, innovation, and timely delivery. They serve local, state, and federal agencies, transportation authorities, and engineering partners with public infrastructure projects throughout California.
Monument is more than your typical right-of-way company. The Monument team is comprised of the best in the industry, most with over 25 years in the business and leaders of some of the largest and most complex projects delivered in the State of California. Monument’s interdisciplinary team is composed of highly experienced project managers, seasoned acquisition agents, relocation experts, and project support specialists, working together with the client to provide solutions at every phase of the project. The Monument team is known in the industry for successfully completing projects on an accelerated schedule. Monument is a project partner, equally invested in the goals and objectives of the project and fully integrated with the project team.
Contact Information
Amber Stello, President | t: 562.260.0507 | e: [email protected] STATEMENT OF QUALIFICATIONS | 4
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
03 Corporate/
Company
Profile
1 | SECTION HEADLINE
Firm Profile
With a mission to understand, innovate, partner, and deliver, EXP provides engineering, architecture, design, consulting services and construction management to improve infrastructure and transportation throughout North America. Our heritage dates to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. EXP’s San Bernardino location will be providing for the work at 451 Vanderbilt Way, Suite 375, San Bernardino, CA 92408.
EXP U.S. Services Inc. (EXP) is a privately-owned North American corporation with 23 local staff in San Bernardino, and 4,200+ staff located in 100 offices across North America. In California, we have four offices in Glendale, San Diego, San Francisco, and San Bernardino. We are client focused with the capabilities and depth of resources of a large multidisciplinary firm.
EXP U.S. Services Inc. is a wholly owned subsidiary of EXP Global Inc.
Figure 1 | Company’s Hierarchy and Organizational Chart
ORGANIZATION/COMPANY PROFILE
118
years in business
4 offices in California
250+
awards in the last 10 years
50+
years in transportation
projects
#19
Top Design Firm in
Transportation
(ENR , 2023)
CHAIRMAN & CEO
Ivan Dvorak
PRESIDENT & COO
Mark Dvorak
SHARED SERVICES
VP, TRANSPORTATION, SOUTHERN CALIFORNIA
Syed Raza, PE
Khalil Saba, PE
+
34 Local Staff
37 Market Sectors +
Market Sector Leaders
SR-60/Rubidoux Boulevard Interchange Project
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange CORPORATE/COMPANY PROFILE | 5
04Project Team
*Gabriel Rodriguez, PE | EXP
ROADWAY DESIGN LEAD
Syed Raza, PE | EXP
PRINCIPAL-IN-CHARGE
ROADWAY DESIGN
*Christine Brown, PE | EXP
Ricky Carillo | EXP
Jose Carillo | EXP
TRAFFIC OPERATIONS
ANALYSIS REPORT
Ben Hashemloo | EXP
Edward Lomboda | EXP
WATER QUALITY
Ryan Luong, PE | EXP
Shubhee Saxena, EIT | EXP
GEOTECHNICAL
Alahesh Thurairajah, PE,
GE, BC, GE | EMI
SB-743/VMT ANALYSIS
Min Zhou, PE | KOA
HYDRAULICS &
HYDROLOGY
Portia Gonzalez, PE,
QSD/QSP | EXP
Christina Augustin,
EIT | EXP
BIOLOGICAL RESOURCES
*Sarah Barrera | EGP
CULTURAL RESOURCES
*Mike Mirro,
MA, RPA | EGP
VISUAL/WATER QUALITY
Natalie Brim | EGP
AIR QUALITY /NOISE
Keith Cooper | EGP
PAVEMENT
DELINEATION/SIGNING
Zoe McMahon, EIT | EXP
Cole Saenz, EIT | EXP
LANDSCAPE EROSION
CONTROL
Kim Rhodes, PLA | DEA
HAZARDOUS WASTE
STUDIES
Jack Packwood, CIH | GDEL
STRUCTURE DESIGN
Mohamm ad Muqtadir,
PhD, PE | EXP
Michael Aherm, EIT | EXP
CONSTRUCTION
STAGING/TRAFFIC
HANDLING
Mitsuru Tanaka | EXP
Jacquelin Loje Sanchez,
EIT | EXP
SURVEYING
Brandon Reyes, PE | MNS
RW & UTILITIES
BJ Swanner | MON
VALUE ENGINEERING
Emilio Rodriguez, PE | EXP
Ju Kim, PE | EXP
PUBLIC OUTREACH
Karen Matthews | EXP
Brittany Webb | EXP
SERVICES
*Angie Kung | EGP
ENVIRONMENTAL
Luis Bentancourt, PE | EXP
QA/QC
*Khalil Saba, PE | EXP
PROJECT MANAGER
LEGEND
*Key Personnel
EXP | EXP U.S. Services, Inc
EMI | Earth Mechnics, Inc.
KOA | KOA Corporation
EGP | EGP Consult
DEA | David Evans and Associates
GDEL | Group Delta
MNS | MNS Engineers
MON | Monument
Organization Chart
PROJECT TEAM | 6
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
KHALIL SABA, PE | Project Manager
• Program/Project Management
• Communication
• Risk Management
• Scheduling
• Quality Management
• Budget Control
PROJECT EXPERIENCE
I-215 Bi-County HOV PA&ED and PS&E; San Bernardino/Riverside, CA Owner’s Project Manager. This project, developed and funded cooperatively by SBCTA and RCTC, closes the gap between carpool lanes being built north of Orange Show Road in San Bernardino and south of the 60/91/215 interchange in Riverside. The lanes are designed to encourage ridesharing through carpools and vanpools and improve the efficiency, safety and operations of traffic moving between the two counties.
I-215 Barton Road Interchange PA&ED and PS&E, Grand Terrace, CA Owner’s Project Manager. This project, developed and funded cooperatively by SBCTA and RCTC, replaces the existing Barton Road interchange at Interstate 215. A longer bridge will be built over the freeway to accommodate both the future carpool lanes and the new general purpose lanes planned to be added by 2040. The project also features new on-ramps and off-ramps and realignment of local streets. The new bridge and ramps allow for higher traffic volumes and reduce traffic delays.
SR 91/SR 71 Interchange Improvement PA&ED, Corona, CA
Project Manager responsible for the day-to-day management and the ultimate delivery of the project on schedule and within budget. Also responsible for coordination with the RCTC staff, the California Department of Transportation (Caltrans), Army Corps of Engineers, State Parks, County of Riverside, and the Cities of Corona and Riverside. The project involves preparing a project report and environmental document for improving the SR 91/SR 71 interchange in the city of Corona. The build alternative includes a fly-over direct connector for eastbound SR 91 to northbound SR 71.
I-215 Improvement Project PA&ED, Riverside, CA
Project Manager. The project included preparation of a Project Report & Environmental Document (PA&ED) for the reconstruction of SR-60/91/215 interchange in the city of Riverside, CA. The scope of the project also included construction of two new freeway-to- freeway connectors and widening of I-215 to eight lanes from Riverside to Moreno Valley.
Khalil developed conceptual interchange alternatives; prepared preliminary engineering plans; coordinated with stakeholders and FHWA; and supervised engineers, environmental planners, and computer-aided design and drafting (CADD) technicians.
Colton Crossing PA&ED and PS&E; Colton, CA
Owner’s Project Manager. This project — developed in coordination with SBCTA, FHWA, Caltrans, City of Colton, UPRR, and BNSF — separates two San Bernardino BNSF mainline tracks running in a north-south direction and crossing, at-grade, perpendicularly to two UPRR mainline tracks running in an east-west direction in Colton. The project will improve the operational efficiency of each line and will reduce train idling time, thereby improving air quality. The overall project cost is estimated at $200M and is funded with a combination of federal, state, and private funds.
Khalil Saba brings more than 44 years
of experience in civil engineering
and program/project management.
He spent 13 years with the California
Department of Transportation
(Caltrans) serving in numerous
roles, including deputy director
for program/project management,
overseeing the delivery of all phases
of Caltrans District 8 highway
projects – from planning and
environmental work, through to
final design and construction. Khalil’s
success has been the direct result
of establishing relationships with
clients that are built on mutual trust,
understanding and respect.
PROFESSIONAL REGISTRATIONS
• Professional Engineer (Civil): CA
EDUCATION + TRAINING
• B.S., Civil Engineering, American
University of Beirut, 1978
AFFILIATIONS + MEMBERSHIPS
• American Public Works
Association (APWA)
• Leonard Transportation Center
• Women’s Transportation Seminar
(WTS)
SCOPE TECHNICAL AREA EXPERTISE
44+
years of experience
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
GABRIEL RODRIGUEZ, PE | Roadway Design Lead
• Project Management
• Project Development
• Final Roadway and Infrastructure Design
• Roadway Design
• Drainage Analysis
• Utility Coordination
• Cost Estimating
• Project Reports
PROJECT EXPERIENCE
Phelan Road Widening Project, for County of San Bernardino, San Bernardino County, CA Gabriel is serving as the project manager for the Phelan Road Widening project and is leading the design team which includes roadway and structural engineering, drainage, environmental, geotechnical, surveying, utility coordination and public outreach. The purpose of the project is to widen 12.1 miles of Phelan Road to accommodate for the increased population and resulting traffic in the region. The project design will include geometrics and vertical profiles for the widening from two lanes to five lanes, hydrology and hydraulic analysis of 26 culvert crossings, bridge improvements at Sheep Creek, traffic and traffic signal design, utility relocations, and environmental planning and permitting. The project will also require coordination with stakeholders including Caltrans District 8, Union Pacific Railroad, the California Public Utilities Commission, regulatory permitting agencies, and the City of Hesperia.
Santa Gertrudis Creek Phase II Bike Trail Project, for City of Temecula, Temecula, CA Gabriel is serving as project manager for the Santa Gertrudis Creek Phase II Bike Trail project and is responsible for leading the project design team which includes, civil, drainage, and structural engineering, environmental planning, surveying and mapping, geotechnical, and utility coordination. The project located along the Santa Gertrudis Creek proposes to grade separate the bike trail under the existing Margarita Road bridge. This will improve safety for bicyclists and pedestrians continuing on the trail by eliminating the interface with vehicles at the Margarita Road at grade street crossing. The project design includes the trail geometry and vertical profile, retaining walls and the relocation of a 20-inch reclaimed water line that is owned and maintained by Rancho California Water District.
Lakewood Boulevard and Imperial Highway Intersection Improvement Project, for City of Downey, Downey, CA
Gabriel is serving as project manager for the Lakewood Boulevard and Imperial Highway Intersection Improvement project and is responsible for leading the project design team to develop the roadway and storm drain improvement plans. The project design includes the roadway geometry and vertical profile for the widening of Imperial Highway, PCC improvements, storm drain lateral design, water appurtenance relocations, and private property improvements.
*County of El Dorado, US 50/Ponderosa Interchange, El Dorado, CA, USA Gabriel served as the project manager and led the completion of the PSR/PR and Environmental Document phase for the proposed reconstruction of the US 50/Ponderosa Interchange which included reconfiguration of the ramps and frontage roads, widening the overcrossing to five lanes, and improve non-motorized movements. The final project will improve existing conditions for the on/off ramp intersections as well as the local roadway intersections adjacent to the interchange, improve multimodal mobility within and through the interchange, maintain an acceptable LOS on US 50, and accommodate the needs of future local and regional traffic.
Gabriel Rodriguez has more than 26
years of civil engineering experience
in the design and management
of transportation and public
infrastructure projects. His project
experience includes street and
streetscape improvements, park
and recreation facilities, storm drain
systems, sanitary sewer and water
distribution infrastructure, storm
water management and analysis,
and dry utility coordination. He has
executed projects from preliminary
engineering and alternative
analysis through final design and
construction management.
Gabriel brings experience working
with local agencies including
the County of Riverside, City of
Riverside, and City of Temecula.
PROFESSIONAL REGISTRATIONS
• Professional Engineer (Civil): CA
EDUCATION + TRAINING
• B.S., Civil Engineering, California
Polytechnic State University at
Pomona, 2001
AFFILIATIONS + MEMBERSHIPS
• Association of General
Contractors (AGC)
SCOPE TECHNICAL AREA EXPERTISE
26+
years of experience
*Work performed at previous firm
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
CHRISTINE BROWN, PE | Roadway Design
• Roadway Design
• Interchange Design
• Right-of-Way Impact Analysis
• Caltrans Coordination
PROJECT EXPERIENCE
SBCTA, SR-210 /Waterman Interchange Project, San Bernardino, CA Christine is serving as the Assistant Project Manager for the Design Engineering Evaluation Report/Environmental Document, and Plans, Specifications, and Estimate phases of the SR210/Waterman Interchange Project and is leading the design team which includes roadway and structural engineering, traffic analysis, drainage, environmental, geotechnical, surveying, and utility coordination. The purpose of the project is to improve traffic operations and local circulation at the SR210/Waterman Avenue interchange. The eastbound on-ramp will be widened from one lane to two lanes; additionally, the intersection of Waterman Avenue and East 30th Street will be restriped to allow for two left-turn lanes in the northbound direction, while the intersection of Waterman Avenue and the eastbound ramps will be widened to allow for two left-turn lanes in the southbound direction. This project requires approval from Caltrans District 8 Oversight.
County of San Bernardino, Phelan Road Widening Project, San Bernardino, CA Christine is serving as the QA/QC Lead for the Project Approval and Environmental Document phase of the Phelan Road Widening project. The purpose of the project is to widen 12.1 miles of Phelan Road from 2 lanes to 4 lanes with a painted median to accommodate for the increased population and resulting traffic in the region. The project will also re-align Phelan Road at State Route 138 to eliminate the existing skewed intersection which will ultimately be approved through Caltrans District 8 Oversight.
City of Chino, SR-17 /Pine Avenue Widening, Chino, CA
Christine is serving as Roadway Task Lead for the Pine Avenue Widening Project at the SR71/Pine Avenue interchange in the cities of Chino and Chino Hills. The project includes widening the northbound and southbound off-ramps to increase the ramp capacities, install a traffic signal at the SR71 northbound off-ramp to Pine Avenue, and restripe the overcrossing between the SR-71 northbound and southbound off ramps in the cities of Chino and Chino Hills.
Caltrans District 8, Project Management Support Services, San Bernardino, CA EXP is providing consultation, research, professional and technical services required for Program/Project Management Services on an “as-needed” basis to support Caltrans, Division of Program/Project Management (PPM), District 8. As part of the PPM team, Christine assists with providing services to Caltrans including, but not limited to, integration management; scope management; time management; cost management; quality management; resource management; communication management; risk management; project scheduling; project coordination; PM developments and project resource estimating services.
City of Chino, Euclid/Pine Avenue Intersection Improvements, Chino, CA Christine is serving as the Roadway Design Lead for the Project Approval and Environmental Document (PAED) and Plans, Specifications, and Estimates (PS&E) phases of the Euclid/Pine Avenue Intersection Improvement Project. The City of Chino is proposing to widen the intersection to include additional left and right turn lanes, Class II bike lanes, wider sidewalks, upgraded ADA curb ramps, traffic signals, and safety lighting. The project is progressing concurrently with the City’s Pine Avenue Widening and Pine Avenue Improvement (Euclid to Mayhew) projects.
Christine Brown has over 9 years
of hands-on civil engineering
experience in the management
and design of public improvement
projects throughout Southern
California. She specializes in
roadway design and intersection
improvements, including ADA curb
ramps and access paths, Complete
Streets projects, and Safe Routes
to Schools projects. Christine
brings a thorough understanding of
construction means, methods, and
materials from years of construction
engineering support, and she
applies that knowledge during the
design of each of her projects. This
allows Christine to evaluate the
constructability of design elements
and solutions throughout the
development of alternatives as well
as the plans, specifications, and
estimates (PS&E).
While Christine applies a significant
amount of effort to manage her
projects with extensive planning
and organization, she is truly a
hands-on project manager that
balances her time so she can engage
in the technical components of a
project including project report
development, roadway design,
drainage, and construction staging.
PROFESSIONAL REGISTRATIONS
• Professional Engineer (Civil): CA
92510
EDUCATION + TRAINING
• B.S., Civil Engineering, California
Polytechnic State University,
Pomona, CA, 2017
SCOPE TECHNICAL AREA EXPERTISE
9+
years of experience
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
ANGIE KUNG | Environmental
• CEQA/NEPA
• FHWA/Caltrans Projects
PROJECT EXPERIENCE
Santa Margarita Parkway Bridge Hinge Repair Project, City of Rancho Santa Margarita, Rancho Santa Margarita, CA *
The City of Rancho Santa Margarita, in cooperation with Caltrans District 12, proposed bridge hinge repair improvements at the Rancho Santa Margarita Parkway Bridge. A Preliminary Environmental Study (PES) and CEQA CE/NEPA CE with supporting technical studies were prepared for the project, followed by environmental permitting. As Environmental Task Manager, Angie provided day- to-day management of the project and provided QC reviews for the PES and the CEQA CE/NEPA CE. The City of Rancho Santa Margarita signed a Notice of Exemption (NOE) on November 22, 2016. The NOE was subsequently posted at the Orange County Clerk’s office on February 2, 2017. Caltrans issued a NEPA CE on December 28, 2016. The environmental permits were completed in October 2017.
La Strada Extension Project Feasibility Study, City of Lake Elsinore, Lake Elsinore, CA The City of Lake Elsinore is proposing to extend La Strada in City of Lake Elsinore, California, to further improve connectivity within the City of Lake Elsinore. Angie prepared the Environmental Constraints Memo for the proposed project.
Riverside Sidewalk Improvement Projects, City of Riverside, City of Riverside, CA * Angie led the preparation of the NEPA CEs and the supporting technical studies on behalf of the City of Riverside for the Norte Vista, Bruce Avenue, and Wells/ Arlanza Sidewalk Improvement Projects. All three sidewalk improvement projects were completed with Caltrans District 8 Environmental Local Assistance oversight. Caltrans approved the NEPA CEs for Bruce Avenue on June 16, 2016, and for Norte Vista and Wells/ Arlanza on December 1, 2016.
Sierra Avenue Widening Project, City of Fontana, Fontana, CA * The City of Fontana proposes to widen Sierra Avenue between Foothill Boulevard and Baseline Avenue, in the City of Fontana, California. Sierra Avenue is considered a key north- south arterial within the city with interchange access to I-15 and I-210 to the north, and I-10 to the south. As Environmental Task Manager, Angie oversaw the preparation of the Initial Study with Negative Declaration (IS/ND) and corresponding technical studies for the proposed project. The Final IS/ND was approved by the City of Fontana in February 2020.
Shoemaker Bridge Replacement Project (PA&ED), City of Long Beach, City of Long Beach, C A*
The City of Long Beach, in cooperation with Caltrans, proposes the replacement of the existing Shoemaker Bridge. The Project is an Early Action Project of the I-710 Corridor Project and is located at the southern end of the SR-710 and is bisected by the Los Angeles River.
The existing Shoemaker Bridge will be replaced with a new bridge located just south of the existing bridge. The project will also provide improvements to associated roadway connectors to downtown Long Beach and along West Shoreline Drive from SR-710. Angie served as the Environmental Task Lead and led the preparation of the Environmental Impact Report/ Environmental Assessment (EIR/EA). The EIR was certified by the City of Long Beach on April 21, 2020. The FONSI was signed on June 30, 2020.
With 22 years of experience in
the industry, Angie has led multi-
disciplinary technical teams
in the preparation of CEQA/
NEPA documentation for key
transportation projects throughout
California. Angie has developed
solid working relationships with
oversight agencies, such as FHWA,
Caltrans, and California High Speed
Rail Authority. Specifically, Angie
has established strong working
relationships with environmental
staff at Caltrans District 12, 8 and
7 through her work on the City of
Rancho Santa Margarita Parkway
Bridge Hinge Repair Project, City
of Riverside Sidewalk Improvement
Project, and the Shoemaker Bridge
Replacement Project.
EDUCATION + TRAINING
• B.S., Biological Sciences
(Biological- Anthropology)
University of CA San Diego, 2002
AWARDS
• 2021 ENR Top Young Professional
SCOPE TECHNICAL AREA EXPERTISE
22+
years of experience
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
SARAH BARRERA | Biological Resources
• MSHCP Compliance
• FHWA/Caltrans Projects
• Biological and Aquatic Resources
• Regulatory Permitting
PROJECT EXPERIENCE
*I-215 University Parkway Interchange Improvement Project (PA&ED), SBCTA, San Bernardino, CA
SBCTA, in cooperation with Caltrans and the City of San Bernardino, proposes to improve the I-215/University Parkway Interchange in the City of San Bernardino, California. Caltrans is the Lead Agency under CEQA and NEPA. As the Lead Biologist, Sarah led the preparation of the NESMI and ARDR in support of the Initial Study/Categorical Exclusion (IS/CE). The Final IS/CE was approved August 2020.
I-15/SR-74 Interchange Improvement Project PA&ED, City of Lake Elsinore, Lake Elsinore, CA The City of Lake Elsinore, in cooperation with Caltrans, is proposing to improve the I-15/SR- 74 interchange located in the City of Lake Elsinore, California, to reduce traffic congestion, improve operations, and comply with current Caltrans and local agency design standards.
Caltrans is the Lead Agency under CEQA and NEPA, as assigned by FHWA. Sarah led the Natural Environment Study Minimal Impact (NESMI), and Aquatic Resources Delineation Report (ARDR), in support of the Initial Study/Environmental Assessment (IS/EA). Sarah also led coordination with Regional Conservation Authority (RCA) and prepared a Determination of Biologically Equivalent or Superior Preservation (DBESP) in support of the Draft IS/EA. *I-10 Eastbound Truck Climbing Lanes (PA&ED and PS&E), SBCTA, Cities of Yucaipa and Riverside, CA
SBCTA in cooperation with Caltrans, proposes to extend the eastbound truck climbing lane (TCL) on I-10 from its current terminus just west of the 16th Street Overcrossing Bridge in the City of Yucaipa to just east of the County Line Road Undercrossing Bridge at the San Bernardino County and Riverside County line. As the Lead Biologist, Sarah led the NESMI and ARDR in support of the IS/EA for the proposed project. The Final IS/EA was approved in November 2020. The CEQA/NEPA Re-Validation was approved by Caltrans in May 2022. *Markham Street Improvement Project, Riverside County Transportation and Land Management Agency, Riverside County, CA
Riverside County Transportation and Land Management Agency (TLMA) is proposing improvements to Markham Street by extending the roadway between Roosevelt Street and Wood Road for approximately 1.3 miles in the community of Woodcrest in Riverside County, CA. The County is serving as the CEQA lead for the project. Sarah conducted general biological resources surveys, focused burrowing owl surveys, focused least Bell’s vireo surveys and an aquatic resources delineation for the project. She also prepared a biological resources report and DBESP and coordinated with regulatory agencies to attain approval of proposed mitigation for anticipated project impacts to aquatic resources. *I-15 ELPSE PA&ED (PA&ED), RCTC, Riverside County, CA
RCTC in cooperation with Caltrans is proposing to construct new lanes along I-15 in Riverside County, California. The proposed project will construct two tolled express lanes in both the northbound and southbound directions within the median of I-15 from SR-74 (Central Avenue) in the City of Lake Elsinore, through the unincorporated Riverside County community of Temescal Valley, to El Cerrito Road in the City of Corona for a distance of approximately 15.8 miles. Sarah led the aquatic resources delineation team, prepared the ARDR, and supported the MSHCP coordination with RCA on behalf of the RCTC.
Sarah has 19 years of experience
in all areas of biological resources
consulting, including construction
monitoring and conducting general
biological assessments, sensitive
plant and wildlife species surveys,
aquatic resources delineations,
permitting, and implementing
mitigation and monitoring plans
throughout southern California. She
has extensive experience preparing
applications for and implementing
Section 1602 Streambed Alteration
Agreements, Clean Water Act (CWA)
Section 401 Certifications and
404 Nationwide Permits, Regional
Water Quality Control Board
Waste Discharge Requirements
and Endangered Species Act Take
Permits. She has expertise working
on complex projects throughout
Orange, Los Angeles, Riverside, and
San Bernardino, Counties, and has
extensive experience with projects
that require compliance with the
Western Riverside County Multiple
Species Habitat Conservation Plan
(MSHCP).
EDUCATION + TRAINING
• Master of Science, Conservation
Biology, Victoria University and
Macquarie University, 2004
• Bachelor of Science, Animal
Science, University of California,
Davis, 2001
• Section 10A Permit for Yellow-
Billed Cuckoo
• MOU - Mohave Ground Squirrel
SCOPE TECHNICAL AREA EXPERTISE
19+
years of experience
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
MIKE MIRRO, MA, RPA | Cultural Resources
• Cultural Resources
• Archeologist
• GIS Specialist
PROJECT EXPERIENCE
Lincoln Avenue/SR-1 Extended Phase I (XPI), Los Angeles County, CA Geoarchaeologist (2020–2021). Geomorphic setting for Project’s Area of Potential Effects (APE), model for potential buried sites, and buried site testing. Lead agency: Caltrans. Client: Psomas I-605 Corridor Improvement Project, Extended Phase I Study of Site 19-001179, CA Geoarchaeologist and Project Manager (2018-2019). Field Director and Geoarchaeologist.
Conducted subsurface testing in Project APE to determine integrity and extent of cultural deposits related to historic Adobe and adjacent prehistoric village. Lead agency: Caltrans.
Client: HDR
Use of Machine Learning to Model Landscape and Detect Archaeological Resources for NEOM Project, NEOM, Kingdom of Saudi Arabia
Senior GIS Analyst and Senior Archaeologist (2022-2023). Developed machine learning algorithms to identify archaeological heritage resources in high resolution aerial imagery for two APEs of 4,800 and 400 square km. Developed landscape model to post-process results and machine learning target testing plan; managed GIS operations for site documentation and fieldwork and reporting.
Chemehuevi Cemetery Drone Mapping, San Bernardino County, CA Senior GIS Specialist (Present). UAV flight planning, clearance, and execution to collect data to build DTM, orthophotograph, and hydrology model to map and identify potential erosion at Chemehuevi Tribal Cemetery. Client: Twenty-Nine Palms Band of Mission Indians.
BLM Desert Training Center Mapping Project, Riverside County, CA Project Manager and Senior GIS Specialist (2017-2018). Developed GIS database to document spatial and non-spatial data for a series of high-resolution UAV Orthophotos to assist BLM with NRHP nomination of the DTC. Database combines observable archaeological features in orthophotos, historical data, and collected data from GPS and sources. Client: BLM
State Route 95 Realignment Project, San Bernardino, CA
Geoarchaeologist (2017). Developed subsurface archaeological site sensitivity model for existing highway corridor. Client: Caltrans District 8.
On-Call Cultural Resources Services for the Riverside County Transportation Department Riverside County, CA
GIS Specialist (2016-2017). Managed project GIS data and systems. Developed virtual tour utilizing Pano2VR of eight prehistoric sites affected by project impacts. Created 3D models of prehistoric features within project APE. Virtual tour included series of linked spherical panoramas exhibiting cultural features and site context. Hyperlinked content included prehistoric ethnographic and cultural features, photographs, maps, and 3D models. Client:
Riverside County Transportation Agency.
Mike Mirro has 22 years of cultural
resources management experience
in California and the western United
States. He is qualified under the
Secretary of Interior’s Standards
for Archaeology and is certified
by the Register of Professional
Archaeologists. He has worked
on hundreds of projects as a
GIS specialist and archaeologist
managing all spatial data, developing
APE maps, and producing
cartographic products in support
of survey, evaluation, data recovery,
built resource, and paleontology
studies.
PROFESSIONAL REGISTRATIONS +
CERTIFICATES
• Register of Professional
Archaeologists, #1134150 (2010)
• Professional Certificate in GIS,
University of CA, Riverside (2005)
• Field Director, CA BLM Statewide
Cultural Resources Use Permit
CA-21-22, expires 08/19/24
• Remote Pilots License, 4515902,
Since May 2021
EDUCATION + TRAINING
• M.A., Anthropology, California
State University, Los Angeles, CA,
2007
• B.S., Anthropology, Radford
University, Radford, VA, 1998
• B.S., Crop and Soils Environmental
Science, Virginia Polytechnic
Institute and State University,
Blacksburg, VA, 1995
SCOPE TECHNICAL AREA EXPERTISE
22+
years of experience
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
05 Detailed Work
Plan and
Schedule
DETAILED WORK PLAN AND SCHEDULE
Project Understanding
The City of Jurupa Valley has experienced significant
commercial and residential growth throughout its
communities and along Rubidoux Boulevard. This has resulted in increased traffic not only throughout the corridor, but more specifically at the State Route 60 (SR-60)/Rubidoux Boulevard interchange.
EXP has assembled an experienced team uniquely qualified to develop the most effective design and implementation strategies for this project. Included on our team is Brandon Reyes who oversaw the development of the Project Study
Report - Project Development (PSR-PDS) and brings a wealth of knowledge and project history to the EXP team. Our team is very excited about the opportunity to assist the City in further developing the project through the Project Approval and Environmental Document (PA&ED) phase.
The traffic demand at the interchange is projected to increase as specific plan projects such as Agua Mansa Commerce Park, Rio Vista, and Emerald Meadows Ranch are developed near the interchange.
The Agua Mansa Commerce Park Specific Plan area covers
302.8 gross acres of land divided into three districts: (1) industrial/manufacturing park, (2) business park with retail overlay, and (3) open space district for recreational use.
The Rio Vista Specific Plan proposes a master-planned
community consisting of the following components on 917.3 acres: (1) residential area, (2) business park, (3) industrial center, (4) open space/recreation use, and (5) public K-8 school.
The Emerald Meadows Ranch Specific Plan covers 278.45
acres of planned retail and residential development including the following and all interconnected through walkways and/ or bicycle paths: (1) residential area, (2) elementary school, (3) church, (4) shopping center, and (5) parkland.
Each Specific Plan is anticipated to generate a significant increase in traffic volume along the Rubidoux Boulevard corridor. Anticipating the operations of the intersections at the SR-60 interchange will continue to decline over the next two decades to a level of service (LOS) E and F, the City of Jurupa Valley, in cooperation with the California Department of Transportation (Caltrans) District 8 and the Riverside County Transportation and Land Management Agency
(RCTLMA), prepared a PSR-PDS document to evaluate two
build alternatives that will achieve a minimum LOS C over a 20-year time horizon. The PSR – PDS build alternatives focused on two main concepts including a tight diamond
interchange and single-point urban interchange (SPUI) design.
The two design concepts meet the purpose of the project by relieving congestion and improving traffic operations at the interchange, addresses increased travel associated with existing and planned development anticipated in the City of Jurupa Valley and surrounding areas, and improve existing geometric deficiencies. However, the existing and future residences and business owners in Jurupa Valley will live with the proposed improvements far beyond the proposed 20-
year projection. As such, consideration in the PA&ED phase will be given by our team to additional alternatives in terms of flexibility and allowance for future improvements as the surrounding communities continue to develop.
Our team has already spent an extensive amount of effort identifying stakeholder concerns, reviewing records,
researching existing and future developments, and
conducting site visits. Using the information we obtained, we have prepared preliminary geometric plans for the PSR- PDS alternatives to better understand the challenges and opportunities that will be presented throughout the project footprint. Through this effort, we identified a potential Figure 1
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange DETAILED WORK PLAN AND SCHEDULE | 13
additional alternative for the City’s consideration that would significantly enhance the safety and mobility of the interchange: a diverging diamond interchange (DDI).
Our proposal includes a challenge and solutions map
(Figure 10, page 17) overlain on the geometric layout of the DDI Alternative. After receiving Notice to Proceed (NTP), the solutions shown in Figure 10 will be further refined in close and extensive coordination with all parties involved.
We have included the layout as a discussion piece for our approach to aid in telling our story and showcasing our team’s technical ability as it relates to the interchange and local road circulation.
Engineering
Roadway and Traffic Approach
The SR-60 and Rubidoux Boulevard Interchange was originally constructed in 1962 with characteristics similar to tight diamond interchanges. The existing eastbound off-ramp
terminates at Rubidoux Boulevard, while the eastbound on- ramp shares access with a frontage road that also connects to 30th Street south of the interchange. The westbound
on-ramp begins at Rubidoux Boulevard while the westbound off-ramp terminates at the 30th Street intersection north of the interchange. The westbound on-ramp intersection
is uncontrolled while the westbound off-ramp and both
eastbound ramps are signalized. Both the westbound and
eastbound on-ramps are currently metered.
The Rubidoux Boulevard overcrossing (OC) bridge (Bridge No. 56-0414) is comprised of the original cast-in-place box girder.
The structure measures approximately 76 feet in width by 278 feet in length spanning over eight lanes of SR-60 mainline.
The lane configuration of Rubidoux Boulevard between the ramp intersections (over the bridge) consists of two thru lanes in each direction and a back-to-back left-turn lane, with barrier-protected sidewalks in each direction. North and south of the interchange, Rubidoux Boulevard continues as a four-lane roadway: two lanes in each direction, separated by a two-way-left-turn-lane.
The existing interchange does not have the capacity to
meet future traffic demands as there are not enough lanes on the ramps or on the SR-60 OC bridge. In addition, the storage lengths are not adequate for the projected turning movements. The City of Jurupa Valley initiated a PSR – PDS that was approved by Caltrans in September 2017. The PSR- PDS identified the following two build alternatives:
• Alternative 2: Tight Diamond Interchange
• Alternative 3: Single Point Urban Interchange (SPUI)
The EXP team has reviewed the need and purpose of the
project and evaluated other alternatives that may better meet the City’s objectives with this project. After an
exhaustive analysis, EXP is proposing a diverging diamond interchange (DDI) as shown in Figure 2 for consideration as another build alternative for the project during the PA&ED phase.
Figure 2 | Proposed Diverging Diamond Interchange (DDI) Table 1 | Opening Year 2030: Traffic LOS Volumes
INTERSECTION CONTROL
TYPE
AM PEAK
HOUR PM PEAK HOUR
Delay LOS Delay LOS
Rubidoux Blvd/SR-60 westbound ramp Signalized 0.5 A 0.7 A Rubidoux Blvd/SR-60 eastbound ramp Signalized 0.4 A 0.6 A Table 2 | Horizon Year 2050: Traffic LOS Volumes
INTERSECTION CONTROL
TYPE
AM PEAK
HOUR PM PEAK HOUR
Delay LOS Delay LOS
Rubidoux Blvd/SR-60 westbound ramp Signalized 0.7 A 1.0 A Rubidoux Blvd/SR-60 eastbound ramp Signalized 0.6 A 0.9 A Traffic Analysis
Diverging Diamond Interchange (DDI)
To validate if this alternative will meet the need and purpose of the project and provide an acceptable LOS in the horizon year, EXP has performed an independent traffic analysis for the DDI configuration at the ramp intersections. The traffic analysis was performed for the following scenarios for both signalized ramp intersections: Opening Year 2030 and Horizon Year 2050.
EXP used the traffic data from Traffic Engineering
Performance Assessment (TEPA) prepared for the project with the PSR-PDS in the LOS analysis for the DDI. The opening and horizon years were updated to 2030 and 2050 respectively to reflect the most current project schedule.
The opening and design year volumes were computed using the growth factor from TEPA and applied to the 2030 and 2050 volumes. The opening year 2030 and design year 2050 LOS volumes at both ramp intersections for the AM and PM peak hours are shown in Tables 1 and 2 below.
As shown in the tables above, both intersections will operate at a LOS A under 2030 opening year and 2050 horizon year conditions. The analysis clearly indicates that a DDI alternative with signalized intersections will provide acceptable LOS for the design year and meet future demand for all movements at the interchange.
Tight Diamond Interchange
Similar to the traffic analysis performed for the DDI, the EXP team computed the opening year 2030 and horizon
year 2050 traffic volumes for a Tight Diamond Interchange configuration using the data from the TEPA prepared for the project with the PSR-PDS. The traffic LOS volumes for both ramp intersections for the AM and PM peak hours are shown in Tables 3 and 4 on the next page.
DETAILED WORK PLAN AND SCHEDULE | 14
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
As shown in the tables above, both intersections will operate at a LOS B & C under 2030 opening year conditions, and LOS C, D, & E under horizon year conditions. Based on our analysis, the DDI performs significantly better than the tight diamond due to the free left and right turn movements at each intersection.
Design Analysis
Both the Diverging Diamond Interchange (DDI) configuration, shown in Figure 3 below, and Tight Diamond Interchange configuration, shown in Figure 4 below, were developed and analyzed by our team and will require widening the on- and off- ramps, and realigning the westbound off-ramp and eastbound on-ramp at the Rubidoux Boulevard intersections. Additionally, south of SR-60, 30th Street will need to be realigned to connect to Rubidoux Boulevard south of the interchange as outlined in the Emerald Meadows Ranch Specific Plan; this realignment is not included as part of this project.
The geometric design features for both interchange configurations will comply with Caltrans HDM and Design Bulletin standards and guidelines including, but not limited to, the following:
The EXP team is well-versed in implementing Caltrans standards and guidelines as well as navigating the project approval process required to begin construction.
Table 3 | Opening Year 2030: Traffic LOS Volumes
INTERSECTION CONTROL
TYPE
AM PEAK
HOUR PM PEAK HOUR
Delay LOS Delay LOS
Rubidoux Blvd/SR-60 westbound ramp Signalized 17.8 B 17.2 B Rubidoux Blvd/SR-60 eastbound ramp Signalized 26.0 C 22.0 C Table 4 | Horizon Year 2050: Traffic LOS Volumes
INTERSECTION CONTROL
TYPE
AM PEAK
HOUR PM PEAK HOUR
Delay LOS Delay LOS
Rubidoux Blvd/SR-60 westbound ramp Signalized 30.7 C 46.5 D Rubidoux Blvd/SR-60 eastbound ramp Signalized 76.2 E 67.9 E • Lane width
• Shoulder width
• Bike lane
• Pedestrian facilities
• Cross-slope
• Side slope
• Grade
• Design Speed
• Horizontal stopping sight distance
• Vertical stopping sight distance
• Corner sight distance
• Horizontal clearance
• Vertical clearance
• Clear recovery zones
• Curb ramps
• ADA access paths
Figure 3 | Diverging Diamond Interchange Configuration
Figure 4 | Tight Diamond Interchange Configuration
DETAILED WORK PLAN AND SCHEDULE | 15
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
Diverging Diamond Interchange
The proposed structure width for the DDI configuration of the Rubidoux Boulevard overcrossing is 104 feet. It will include three travel lanes, a Class II bicycle lane, and standard shoulder in each direction separated by a barrier-protected sidewalk.
The limits of widening along Rubidoux Boulevard will extend approximately 750 feet north and south of the interchange with both ramp intersections being signalized. The profile of Rubidoux Boulevard will be raised to provide standard clearance over SR-60 as discussed in our Structures Approach below. Both off-ramps will be widened to two lanes at the intersection and both on-ramps are proposed to have three lanes (two mixed use lanes and one HOV lane). Each movement on and off SR-60 will be a free turn movement protected from the thru travel lanes by raised medians. The typical cross sections along Rubidoux Boulevard for the DDI configuration are shown in Figures 5-6 below.
Tight Diamond Interchange
The proposed structure width for the tight diamond configuration of the Rubidoux Boulevard overcrossing is 100 feet. It will include two travel lanes, standard shoulder, and barrier-protected sidewalk in each direction and back-to-back left turn pockets. The limits of widening along Rubidoux Boulevard extend approximately 350-feet south to approximately 700-feet north of the interchange with both ramp intersections being signalized. The profile of Rubidoux Boulevard will be raised to provide standard clearance over SR-60 as discussed in our Structures Approach below. as shown in Figure X below. Both the on- and off-ramps will be widened to three lanes at each intersection. The typical cross sections along Rubidoux Boulevard for the tight diamond configuration are shown in Figures 7 through 9 below.
Figure 6 | Typical Cross Section Immediately North and South of the Interchange Figure 7 | Typical Cross Section of the Overcrossing Structure Figure 9 | Typical
Cross Section
immediately
South of the
Interchange
Figure 8 | Typical Cross Section immediately North of the Interchange Figure 5 | Typical Cross Section of the Overcrossing Structure DETAILED WORK PLAN AND SCHEDULE | 16
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
FIGURE 10 | PROJECT DESIGN
The EXP team has performed an in-depth
analysis of the project and identified several
issues that need to be thoroughly evaluated
during the PA&ED phase. An Issue Map (Figure
9) has been prepared describing the issues
and the proposed solutions with benefits.
NO. CHALLENGE/ISSUE SOLUTION/OPPORTUNITY
1 Provide safe pedestrian path
of travel through crossover
intersections to protected median
over SR-60.
Evaluate pedestrian path of travel through
islands to minimize pedestrian-vehicle conflict
points at each crossover movement.
2 Minimize impacts to the Shell
gas station operations due to the
roadway widening.
Analyze gas station circulation and tank access
with proposed geometrics; utilize reduced
median and lane widths to minimize impacts.
3 Maintain access and minimize
impacts to the operations of Jack-in-
the-Box.
Maintain access along 30th Street and utilize
slough walls along Rubidoux Boulevard to
eliminate impacts to the drive-thru.
4 Provide ramp metering without
impacting the DDI operations.
Three lane on-ramps (two mixed flow + 1 HOV)
will be provided compliant with Caltrans Ramp
Metering Design Manual.
5 Minimize right-of-way acquisition
due to drainage impacts.
Convert existing roadside ditches to
underground pipe systems to minimize right-
of-way acquisitions.
6 Comply with Caltrans guidance for
projects within identified Significant
Trash Generating Areas.
Implement Caltrans-approved Trash Capture
Device BMPs such as Trash Nets and Capture
Housing to reduce or prevent trash discharges
from Caltrans right-of-way to storm drain
systems and receiving waters.
1 2
3 4
5 6
DETAILED WORK PLAN AND SCHEDULE | 17
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange Right-of-Way Impacts
Diverging Diamond
Interchange
The amount of right-
of-way required for
the DDI configuration
of the Rubidoux
Boulevard overcrossing
is estimated to be
10,000 square feet with impacts primarily to the Shell gas station located on the southwest corner of the interchange.
However, the gas station pumps are set back approximately 55 feet from the back of sidewalk and as such, the right- of-way required for this configuration should have minimal impacts to the day-to-day operations of the gas station.
Additionally, the widening and realignment of the on- and off-ramps can be constructed entirely within existing right- of-way with the use of strategically placed retaining walls.
Tight Diamond Interchange
The amount of right-of-way required for the DDI
configuration of the Rubidoux Boulevard overcrossing is estimated to be 11,000 square feet with impacts primarily to the Shell gas station located on the southwest corner of the interchange and the Jack-in-the-Box located on the northwest corner of the interchange. Similar to the DDI configuration, the right-of-way impacts to the Shell Station property are not anticipated to impact the day-to-day
operations as is the same for impacts to the Jack-in-the-Box property to the north. Furthermore, access to the Jack-in- the-Box property is off 30th Street; any impacts should be limited to the frontage landscape area along Rubidoux Blvd.
Additionally, most
of the widening and
realignment of the on-
and off-ramps can be
constructed entirely
within the existing
right-of-way with the
use of strategically
placed retaining walls,
with exception to the
westbound on-ramp
which will encroach into
the adjacent property
north of the interchange.
Cost Estimate
An order of magnitude cost comparison between the
diverging diamond and tight diamond interchange
configurations was prepared and summarized in Table 3. It is anticipated that the tight diamond interchange configuration will provide in an $1.9M cost savings over the diverging diamond interchange (DDI) configuration, but the DDI will provide a better traffic level of service beyond the horizon year. The cost to benefit analysis will need to be analyzed for each alternative as a step in the process to identifying a preferred alternative.
Table 3: Capital Outlay Project Estimate
Alternative Construction
Capital Estimate
R/W Capital
Estimate
Tight Diamond $23M $300K
Divergent Diamond $25M $200K
Drainage and Stormwater Approach
The Rubidoux Boulevard and SR-60 Interchange Project is within the jurisdiction of the Santa Ana Regional Water Quality Control Board. The project is in the San Ana River watershed (Middle Santa Ana River Hydrologic Area, hydrologic sub-area number 801.27) and the project area is tributary to the Santa Ana River Reach 4.
The general direction of flows in the surrounding areas is from northwest to southeast. Flows from the southwest, northeast, and southeast quadrants of the interchange enter the SR-60 freeway’s median storm drains and flow east for 1.2 miles and discharge into Santa Ana River Reach 4 as shown in the Figure 11 below. Flows from the northwest quadrant of the interchange are collected in a V-ditch located north to the SR-60 westbound on-ramp and conveyed to the Rubidoux Retention Basin. While the Basin’s 27-inch outlet pipe connects to an existing 36-inch cross culvert under SR-60 and flows toward the south, the flow that overtops the spillway will flow into an existing 8-ft x 4ft RCB which then connects to the freeway median storm drain system and eventually discharge into the Santa Ana River Reach 4.
On-site drainage facilities
include drainage inlets,
over-side drains and
roadside ditches. Drainage
inlets will be placed on
the new ramps to limit
flow spread within the
inside shoulder and at
superelevation transition to
avoid concentrated flows
to cross traveled lanes.
The addition of
new impervious areas greater than 10,000 sqft will require incorporation of permanent treatment BMPs to comply with the latest Caltrans NPDES permit. It is also our understanding that the project area is within the Significant Trash Generating Areas. Our stormwater strategy will be to seek opportunities to treat pollutants with Design Pollution Prevention Infiltration Areas and efficient Trash Capture Devices that are accessible and maintainable.
Roadway Drainage
EXP drainage team’s integrated approach to drainage and stormwater management will meet hydraulic and NPDES
requirements, expedite the review process, avoid underground conflicts, and ensure a constructible project that minimizes change orders. We will preserve existing drainage patterns, address flow control/hydromodifications requirements, minimize impacts to existing drainage structures and minimize new drainage systems.
The EXP Drainage Team will develop a fully compliant drainage design that follows Caltrans hydrology and hydraulic design criteria. Our vast experience on freeway widening projects has prepared us to anticipate potential drainage issues present in freeway interchange improvement projects. We are prepared to develop innovative design approaches as
Figure 11 | Flows from the SW, NE, and SW
quadrants of the interchange
DETAILED WORK PLAN AND SCHEDULE | 18
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
we encounter these issues. These potential issues include, but are not limited to, mitigating increased flows and deficient systems, inlet and roadside ditch relocation, converting roadside ditches to underground pipe systems, retrofitting existing systems to accommodate BMPs, minimizing impacts to existing drainage structures, mitigating hydroplaning, and accommodating off-site runoff. Our experience and relationships with the City, Caltrans, and Riverside County Flood Control and Water Conservation District (RCFCWCD) give us the advantage that the City needs to ensure a successful design.
Stormwater Quality
The EXP Design Team will update the Storm Water Data Report (SWDR) to the PA/ED level and ensure the project is in compliance with Caltrans NPDES Statewide Stormwater Permit Order No. 2022-0033-DWQ, NPDES No. CAS000003. The SWDR will identify any pollutants and hydrologic conditions of concern related to the project, temporary construction site BMPs, maintenance BMPs, Design Pollution Prevention BMPs, and permanent treatment BMPs. We will also implement a stormwater treatment strategy which uses Caltrans approved treatment BMPs to maximize runoff treatment.
According to the Caltrans Water Quality Planning Tool and California Water Boards’ 2020-2022 Integrated Report, the downstream receiving water body (Santa Ana River Reach 4) have Indicator Bacteria TMDLs and is in the 303d list for pollutants of concern. In addition, the project area has been identified by EXP team to be within the Significant Trash Generating Areas, and therefore, the project will need to implement trash control measures to reduce or prevent trash discharges from Caltrans’ right-of-way to storm drain systems and receiving waters.
To address the corridor’s trash accumulation, Caltrans approved Trash Capture Device BMP such as the Trash Nets and Capture Housing shown in Figure 12 will be proposed. We will work with Caltrans D8 storm water unit and maintenance division to seek their approval of the BMP and location. If feasible, outlet structures will include trash and debris racks to minimize trash from entering storm drain systems.
Structures Approach
Proposed Bridge Work
To relieve congestion and to improve the overall characteristics of the interchange, the SR 60/Rubidoux Interchange Project will include replacing the existing bridge overcrossing. The existing structure has a total of five lanes, while the new bridge will support three travel lanes in each direction with sidewalks on both sides. The bridge width will increase from the existing 78-foot width to 100 feet for the Tight Diamond alternative and to 104 feet for the DDI alternative. direction with sidewalks on both sides. The bridge width will increase from the existing 78-foot width to 100 feet for the Tight Diamond alternative and to 104 feet for the DDI alternative.
Existing Bridge Structure
The Rubidoux Boulevard overcrossing (Br No 56-414) was constructed in 1962 and is a four span, RC Box girder bridge. It has 64 feet of travel width with sidewalks on either side protected by type 1 Barrier Railing. The sidewalk and railing together are 7 feet wide on each side, and the existing bridge has a 1.50% crown section throughout the structure. The existing bridge has a skew of 42.6 degrees, which will remain in the new configuration and will be properly accounted for during the design process. There is nonstandard existing vertical clearance of 15’-2” on the eastbound roadbed which will be corrected in this project.
Proposed Bridge Structure
The proposed bridge will be 170 feet long with two-equal spans of 85 feet each. The span lengths were optimized and high cantilever abutments are proposed in an effort to minimize impacts to the adjacent properties due to raising the profile of Rubidoux Boulevard in order to meet the standard minimum vertical clearance of 16.5 feet. A Precast Prestressed I girder bridge is proposed with a total width of 104 feet for the DDI configuration and 100 feet for the tight diamond configuration.
Preliminary analysis indicates that the abutments will be high cantilever seat type abutments. The bents will have five columns. The foundation system for the columns will most likely consist of spread footings unless Geotech recommends otherwise.
The new alignment of Rubidoux Blvd will have a profile which is higher than the existing one to make sure that the standard minimum vertical clearance requirements are satisfied.
The Rubidoux Blvd bridge will be designed using LRFD Bridge Design Specifications, 2017 and CA Amendments of 2019. Caltrans Seismic Design criteria version 2.0 will be used to perform seismic design to provide a safe and aesthetically pleasing bridge to the city of Rubidoux.
Figure 12 | Example of a Trash Net (End of Pipe Connection) Figure 13 | Bridge Section - Existing Condition
DETAILED WORK PLAN AND SCHEDULE | 19
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
Stage Construction
EXP has developed a detailed Construction Staging concept for the DDI alternative that ensures the interchange remains open to traffic during the entire two-year estimated construction period. The ramp closures will be limited to night-time for the tie-ins between the existing and new ramp alignments and final striping in Stage 4. The following four construction stages are proposed and shown in the graphics below.
1 2
3 4
DETAILED WORK PLAN AND SCHEDULE | 20
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
Stage 1
• Shift traffic to the west side of the existing structure. • Protect all traffic along Rubidoux Boulevard and along all on- and off-ramps with temporary railing (Type K).
• Demolish the eastern 27 feet of the existing structure and construct 37 feet of the new bridge consisting of two 12-foot lanes and a sidewalk.
• Construct widening along the east side of Rubidoux Boulevard and at all on- and off-ramps.
Stage 2
• Shift traffic onto the newly constructed bridge and protect with temporary railing (Type K).
• Demolish the remaining existing structure and construct the remaining 67 feet of the new bridge, 4 feet west of the newly constructed portion of the bridge.
• Construct widening along the west side of Rubidoux Boulevard and continue construction along all on- and off-ramps.
Stage 3
• The northbound traffic will remain on the new 37-foot wide bridge constructed in Stage 1 while the southbound traffic will shift to the new 67-foot wide bridge constructed in Stage 2. Temporary railing (Type K) will be placed on either side of the work zone. • Combine the two new bridge structures with a closure pour and complete median work along Rubidoux Boulevard.
• Complete all landscaping and erosion control work on Rubidoux Boulevard and the on-and off-ramps.
Stage 4
• Complete the tie-ins between the existing and widened on- and off-ramps.
• Complete traffic signal work and final striping.
DETAILED WORK PLAN AND SCHEDULE | 21
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
Vertical Clearance Over SR-60
Our team has obtained and reviewed the Caltrans
as-built plans and latest bridge inspection reports for the Redlands Boulevard overcrossing, which includes
recent vertical clearance measurements over SR-60.
The bridge has non-standard vertical clearance over
both the westbound (16’-3”) and eastbound (15’-
2”) lanes as shown in Figure 14. As such, the vertical
profile of Rubidoux Boulevard will be raised to
construct a bridge replacement that meets standard
vertical clearance requirements under temporary and
permanent conditions as shown in Figure 15 below. Our structures team excels at collaboration with roadway designers and will work closely to optimize the vertical roadway profile based on the required bridge spans, structure depth, and construction techniques.
Environmental Approach
Based on review of the PSR-PDS and the Preliminary Environmental Analysis Report (PEAR), in addition to a desktop survey of the Project Study Area, the EXP team has identified the key environmental constraints listed in the followwing table and further discussed below.
Figure 14 | Vertical Clearance
ENVIRONMENTAL CONSTRAINT ISSUE(S) OF CONCERN
Updated CEQA Requirements • Senate Bill 743 – Vehicle Miles Traveled (VMT) • Greenhouse Gas (GHG) Emissions and Climate Change
Updated State Transportation Goals • Project requirements related to the Climate Action Plan for Transportation Infrastructure (CAPTI)
Community Impacts • Environmental Justice (EJ) Populations Sensitive Noise and Vibration
Receptors • Potential impacts to sensitive noise receptors at residential properties Hazardous Waste and Materials • Four adjacent gasoline service stations with reported releases within and adjacent to the Project Study Area
Updated CEQA Requirements
Since the approval of the PSR-PDS and PEAR, how CEQA impacts are evaluated related to traffic have changed. Senate Bil 743 (SB 743), which was signed into law in 2013 and effective as of July 1, 2020, introduced a new methodology for calculating and assessing the significance of transportation Greenhouse Gas (GHG) Emissions based on vehicle miles traveled (VMT), rather than level of service (LOS). Additionally, in late 2018, the Governor’s Office of Planning and Research (OPR) finalized amendments to the CEQA guidelines which addressed the analysis of GHG emissions; these amendments became effective in December 2018.
Although the project is not anticipated to be capacity enhancing, the project will be required to go through the VMT screening process. Additionally, with an interchange project of this nature, there is the potential that there may be significant impacts related to GHG and Climate change under CEQA. As such, the CEQA environmental document may be elevated from an Initial Study (IS) to an Environmental Impact Report (EIR).
However, the strength of the EXP team is our understanding of how to navigate these challenges successfully, as recently demonstrated on the Interstate 15/State Route 74 Interchange Improvement Project (I-15/SR-74 IC Project) IS/Environmental Assessment (EA), where EXP’s environmental lead, Angie Kung with EGP, worked with Caltrans District 8 and Caltrans Headquarters to maintain the environmental documentation an IS rather than elevating it to an EIR. This was accomplished by working closely with the project proponent and Caltrans District 8 to identify specific avoidance and Figure 15 | Vertical Clearance Requirements Under Temporary/Permanent Conditions DETAILED WORK PLAN AND SCHEDULE | 22
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
minimization measures that could be implemented during
project design and construction to minimize impacts related to GHG and climate change. This same approach to maintain an IS/EA will be utilized for this project.
Updated State Transportation Goals
Since the approval of the PSR-PDS and PEAR, the State
transportation goals have changed. Executive Order (EO) N-79-20 issued on September 23, 2020, requires that all projects that receive State funding shall implement California Transportation Plan 2050 Goals consistent with the Climate Action Plan for Transportation Infrastructure (CAPTI) adopted in July 2021.
In order for the proposed project to be consistent with CAPTI goals, the purpose and need for the Project would require updates to include project elements that would meet the following goals shown below.
Based on the EXP team’s recent experience, for the proposed Project, Caltrans would require that the purpose and need be revised to add elements such as affordable multimodal travel options, including the implementation of bicycle and pedestrian options, particularly in low-income and
disadvantaged communities such as the Project Study Area.
The EXP team has recent success in implementing purpose and need updates for two projects in accordance with CAPTI with Caltrans District 8 within the last year.
Community Impacts
The review of demographic and socioeconomic census data from the U.S. Census Bureau 2017-2022 American Community Survey 5-year Estimates indicate that although Census Tracts 401.01 and 402.04, located within the Project Study Area, have a median income above the Department of Health
and Human Services 2023 Poverty Guideline income of
$30,000 for a family of four (4), a minority population (non- white population) of over 50 percent exists, which exceeds the threshold delineated within the Caltrans SER Guidance Volume 4: Community Impacts Assessment (October 2011).
Therefore, Environmental Justice (EJ) populations are present within the Project Study Area.
The EXP team will assist the City in identifying opportunities to implement project features, including any benefits
identified as part of the Project meeting CAPTI goals, to avoid disproportionate impacts on EJ populations within the Project Study Area.
Sensitive Noise and Vibration Receptors
Existing land uses surrounding the existing SR-60/Rubidoux interchange primarily consist of existing commercial and residential land uses north and south of SR-60, planned commercial land uses to the northwest of the interchange, and existing industrial land uses in the northeast quadrant of the interchange. In addition, planned commercial retail land uses and planned high density land uses in currently vacant areas in the southeast quadrant of the existing interchange.
Given the presence of residential and planned residential properties in the area, which are considered sensitive noise and vibration receptor locations, the EXP team will work with Caltrans District 8 to identify avenues to avoid and/or minimize project related noise and vibration impacts during construction and operation.
Hazardous Waste and Materials
Based on the review of the PEAR and searches performed
on the State Water Resources Control Board Geotracker
and the Department of Toxic Substances Control EnviroStor databases, four sites identified as gasoline service stations are located within or immediately adjacent to the Project Study Area and have reported releases. These reported
releases have since been closed by the Regional Water
Quality Control Board (RWQCB); however, the sites still show evidence of underground storage tanks as well as
monitoring wells. Therefore, there may still be a potential for hazardous material contamination within the Project Study Area. Therefore, an Initial Site Assessment (ISA) has been recommended for the proposed project.
Utility Research and Identification
Utility research will help determine prior rights and liabilities, identify potentially prohibitive utility facility relocations, and coordinate the utility clearance process for on-time project certification. The following eight utility owners have been identified within the project limits by preliminary conflict exhibits, DigAlert, and field observations:
One of the first tasks will be the early identification and verification of utilities in the project area and obtain confirmation from the utility owners. To identify all utility locations in the project area, the EXP team will prepare and mail utility verification requests to utility owners and follow- up letters requesting current information on any existing facilities. The EXP team has established relationships and trust with the utility companies within the boundaries of this project and Caltrans District 8 which will allow it to engage efficiently with utilities and accomplish project goals. • AT&T – Distribution
• Crown Castle
• Rubidoux Community
Services District
• Southern California Edison
– Distribution
• Southern California –
Telecommunication
• Southern California –
Transmission
• Southern California Gas –
Distribution
• Spectrum
DETAILED WORK PLAN AND SCHEDULE | 23
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
Project Management
As project manager, Khalil will employ his local knowledge, hands-on highway and local roadway technical expertise, and extensive Caltrans experience to drive the schedule and ultimately the project to completion. Khalil’s leadership and project management approach will focus on communication and collaboration to fully leverage the experience and
expertise of the entire Project Development Team (PDT).
To maintain effective communication and promote
collaboration throughout the PDT, we plan to conduct the following:
• Weekly Status Meetings: EXP staff and subconsultants
via Microsoft Teams
• Monthly PDT Meetings: City, Caltrans, EXP staff,
subconsultants, and all appropriate stakeholders to
provide updates, address concerns, and reduce project
risks
• Focus Meetings: EXP staff, subconsultants, and all
appropriate stakeholders as necessary to resolve issues in a timely manner
Ensuring that contract requirements and expectations are clear from day one is key so the project delivery is efficient and the project team is organized to a point that they can proactively adjust tasks and resources and propose solutions as challenges arise while maintaining the overall project schedule. To support this approach, Khalil will prepare a Project Management Plan (PMP) as a tool to be used in
managing the project and the EXP team. The plan will include items such as project scope, schedule, communication plan, project controls process, invoicing procedures, deliverable matrix, design standards and guidelines, and organizational chart including the City, Caltrans, utility purveyors, and other key stakeholders. The PMP will be submitted to the City for review within the first ten days of receiving the notice to proceed (NTP) and distributed to the EXP team for their use as it will be the roadmap for delivering the PA&ED Phase.
1. COLLABORATE 2. DELIVER QUALITY WORK 3. LOOK FOR WAYS TO SAVE TIME & MONEY We will work closely and
collaboratively with the City, Caltrans,
and all stakeholders in a true team
environment to identify and resolve
issues, communicate effectively, achieve
consensus, and ultimately deliver the
PA&ED phase.
We will prepare and strictly implement
a rigorous project Quality Management
Plan to ensure that every deliverable
is thoroughly reviewed and checked
prior to each submittal to facilitate the
overall approval process.
We will leverage our team’s
knowledge and experience working
on projects with multiple approving
agencies to gain consensus on
design and environmental guideline
requirements, and solutions.
Risk Management
Per the approved PSR-PDS, the estimated cost of the project is anticipated between $22 and $29 million. Accordingly, and per Caltrans Project Delivery Directive PD-09 (Project Risk Management), the SR-60 and Rubidoux Boulevard Interchange project will require the preparation of a risk register with qualitative analysis. As such, our team will prepare a qualitative Risk Register for this project starting with a very thorough review of the risk register that was included in the PSR-PDS.
The PSR-PDS risk register identified fifteen potential risks, all identified as threats. While probability and impact vary with each one, these risks will be closely monitored throughout the PS&ED phase and will be updated accordingly. As we
make progress and learn additional information about the project, we will look for specific design refinements to minimize or avoid these risks.
We are aware of the great importance that Caltrans places on the implementation of risk management practices which is especially important for a project of this nature with input and oversight from more than one approving agency and
multiple stakeholders. Our team has extensive experience in preparing risk registers and risk management plans for small and large transportation projects on the state highway system. Most recently, we prepared risk registers for the I-215 Bi-County Landscape project as well as the SR-71 and Pine Avenue Interchange Improvement project.
Management and Technical Approach
Throughout the development and delivery of the PA&ED phase of the project, EXP team’s management approach will be based on the following three principles. You have our assurance that our project manager, Khalil Saba, and every individual working on our team, including all subconsultants, will embrace the following principles listed below:
DETAILED WORK PLAN AND SCHEDULE | 24
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
Performed by:
Technical Leaders
Goals: To validate all components
within a discipline, including:
• Calculations
• Conformance with standards
• Studies/reports
• Plans
• Quantities
• Estimates
Performed by:
Quality Manager
Goals: Verify quality control process
is in conformance with procedures
prior to submission to client,
including reviews of:
• Closeout of comments
• Quality control documentation
• Checklists & signatures
• Audits
Performed by:
Technical experts &
Constructability Team
Goals: Dependong on project
complexity, peer reviews by
independent teams will be
performed. Constructability
reviews target the following:
• Thoroughness and completion
• Staging and traffic
• Schedule
• Reduce claims potential
Performed by:
Project Managers & Technical Leaders
Goals: Provide consistency and
to eliinate interferences among
disciplines, including:
• Studies/reports
• Plans
• Specifications
• Quantities
• Estimates
Discipline
Reviews
Interdiscipline
Reviews
Independent
Reviews
Quality
Assurance
Figure 15 | Sample QA/QC Process
Quality
EXP and our team of consultants recognize there is a direct correlation between quality and the successful delivery of a project.
Therefore, one of our very first tasks will be the preparation of a tailored Quality Management Plan (QMP) that demonstrates our commitment to the City and Caltrans to facilitate an effective and efficient process for the development, review, and approval of all project contract documents. The QMP will promote uniformity in our Quality Review Process and emphasize the standards under which our team is expected to execute throughout the duration of the project and will be submitted to the City for review and approval within the first ten days of receiving NTP.
As Project Manager, Khalil will work closely with our Quality Assurance and Quality Control (QA/QC) Lead, Luis Bentancourt, PE, who will be responsible for implementing and maintaining our QMP which will outline quality and document control requirements and define the timing and procedures for technical peer reviews, draft plan and document checks, and technical editing of written documentation. The QMP will be reviewed for effectiveness by Khalil and Luis at each submittal milestone, and necessary revisions and adjustments to procedures will be made and submitted to the City for approval.
As the prime consultant, EXP will require the same standard of care and quality review procedures of our subconsultants. Figure 15 below graphically depicts our quality control (QC) review process for each deliverable.
Work Plan
Our work plan is based on obtaining concurrence from the City of Jurupa Valley and Caltrans District 8 for further development and evaluation of the alternatives provided in the City’s PSR-PDS along with those prepared by the EXP team in preparation for this proposal, in addition to completing the value engineering report with approval within six months of receiving Notice to Proceed (NTP). We are confident in our team’s ability to meet this schedule based on our interchange and local road improvement experience, knowledge of the design requirements, and working relationships with each of the approving agencies. Figure 16 below summarizes the tasks that our team will undertake during the first six months.
Figure 16 | The First Six Months Goal: To Obtain Concurrance on Clear Path Forward Month 1 Month 2 Month 3 Month 4 Month 5 Month 6
1. Evaluate Alternatives
2. Prepare Alternatives Comparison Matrix
3. Conduct VE/VA Workshop
4. Obtain City/RCTD/Caltrans Buy-In on
Clear Path Forward
5. Hold PDT Meeting & Document Decision
Evaluation of the Preferred Alternatives Involves:
• Design Considerations | geometry, profile and vertical clearance, private property access, pedestrian accessibility, traffic circulation, staging, safety, drainage, construction cost; • R/W Considerations | cost, relocation, acquision, easements, utility involvement & relocation responsibilities, agreements; • Environmental Considerations | hydropologyl, water quality, geology, hazardous waste, air quality, noise and vibration, biological.
DETAILED WORK PLAN AND SCHEDULE | 25
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
Project Schedule
As Project Manager, Khalil will utilize all the tools available to proactively manage resources, identify risks, and successfully execute each task and deliverable. Throughout his career, Khalil has realized that a detailed schedule that focuses on tasks and not just deliverables, identifies the necessary resources in advance, and is updated continuously as a working document, is an invaluable tool to ensure a project is delivered on schedule, within the contracted budget, and ultimately meets the City’s expectations. Every project is likely to experience delays and challenges, but proper planning and real time schedule management have allowed Khalil to adjust resources, shift priorities, and realign tasks to work within the agreed upon milestones. A schedule summary for the project has been prepared as shown in Figure X. With an anticipated NTP date of March 11, 2024, EXP commits to completing the PA&ED phase by no later than March 11, 2026. We have allowed enough time in our schedule for all deliverables to be initially screened/reviewed by the City, and for additional two rounds of concurrent reviews by the City and Caltrans.
Staffing Plan
Project planning, communication, and a working project schedule are key to ensuring the project manager has the necessary time and resources available to successfully deliver a project. As project manager, Khalil will use the PMP described in the Project Management section of our approach as a tool to manage the project as well as the resources of the EXP team. The plan will include a number of organizational items as it relates to resource management such as the contracted scope of work to identify the required deliverables and disciplines, detailed project schedule to outline tasks and milestones, and a communication plan to provide effective and efficient coordination.
Above all, the project schedule is a critical project management tool as it will be resource loaded with all tasks required to complete each deliverable. A rolling three week look ahead of upcoming tasks will be reviewed and communicated with EXP staff as well as our sub-consultants to coordinate with other project commitments. This allows us to proactively balance our workload and ensure the required resources are available when needed to deliver this project in weeks.
All proposed EXP and subconsultant staff will be available to the extent proposed for the duration of the project. We acknowledge that no person designated as “Key” to the project shall be removed or replaced without the prior written concurrence of the City.
Additionally, many of the EXP team staff have worked with the City of Jurupa Valley and Caltrans District 8 and understand what will be expected from each agency.
DETAILED WORK PLAN AND SCHEDULE | 26
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
ID Task Name Duration Start Finish
1 2 NOTICE TO PROCEED 0 days Mon 3/11/24 Mon 3/11/24
3 PROJECT MANAGEMENT 522 days Mon 3/11/24 Tue 3/10/26
8 PERFORM PRELIMINARY ENGINEERING STUDIES AND DRAFT PROJECT REPORT
395 days Mon 3/11/24 Fri 9/12/25
9 Review/Update Project Information 15 days Mon 3/11/24 Fri 3/29/24 10 Review Approved PID 15 days Mon 3/11/24 Fri 3/29/24
11 Obtain Property Access Rights for Environmental/Engineering Studies 15 days Mon 3/11/24 Fri 3/29/24 12 Survey & Mapping 30 days Mon 3/11/24 Fri 4/19/24
16 Traffic Methodology Memorandum 45 days Mon 3/11/24 Fri 5/10/24 25 Traffic Volume Report 95 days Mon 5/13/24 Fri 9/20/24 33 Traffic Operations Analysis Report (TOAR) 95 days Mon 7/1/24 Fri 11/8/24 41 Geometric Plans and Project Alternatives Development & Refinement 125 days Mon 4/22/24 Fri 10/11/24 49 Prepare Storm Water Data Report (SWDR) 110 days Mon 8/26/24 Fri 1/24/25 55 Prepare Right of Way Data Sheet 140 days Mon 8/26/24 Fri 3/7/25 63 Utility Locations Determined for Preliminary Engineering 150 days Mon 8/26/24 Fri 3/21/25 65 Updated Geotechnical Information 115 days Mon 8/26/24 Fri 1/31/25 71 Structure Preliminary Geotechnical Report (SPGR) 90 days Mon 8/26/24 Fri 12/27/24 77 Structures Advance Planning Study (APS) 105 days Mon 8/26/24 Fri 1/17/25 83 Perform Drainage/Hydraulics/Hydrology studies 115 days Mon 8/26/24 Fri 1/31/25 89 Aesthetics and Landscape Concept Plan (30%) 160 days Mon 8/26/24 Fri 4/4/25 95 Geometrics Approval Drawings (GAD) & Fact Sheets 185 days Mon 7/15/24 Fri 3/28/25 104 Draft Project Report (DPR) 120 days Mon 3/31/25 Fri 9/12/25 112 PERFORM ENVIRONMENTAL STUDIES AND PREPARE DRAFT
ENVIRONMENTAL DOCUMENT
485 days Mon 3/11/24 Fri 1/16/26
113 Update Purpose and Need/Prepare Tech Study Project Description 40 days Mon 3/11/24 Fri 5/3/24 114 Relocation Impacts Studies 60 days Mon 1/20/25 Fri 4/11/25 120 Community Impacts Studies 75 days Mon 4/21/25 Fri 8/1/25 126 Visual/Aesthetics Impact Assessment (VIA) 365 days Mon 5/6/24 Fri 9/26/25 137 Noise Study 270 days Mon 5/6/24 Fri 5/16/25
153 Noise Abatement Decision Report (NADR) 70 days Mon 4/21/25 Fri 7/25/25 159 Air Quality Study 415 days Mon 6/17/24 Fri 1/16/26
170 Energy Study 75 days Mon 12/30/24Fri 4/11/25
176 Water Quality and Stormwater Runoff 85 days Mon 10/28/24 Fri 2/21/25 182 Location Hydraulic and Floodplain Study Report (LHFSR) 95 days Mon 7/15/24 Fri 11/22/24 188 Paleontological Resources Studies 75 days Mon 10/7/24 Fri 1/17/25 194 Hazardous Waste/ Materials - Initial Site Assessment (ISA) 105 days Mon 7/15/24 Fri 12/6/24 200 Prepare ADL Testing Report 60 days Mon 7/15/24 Fri 10/4/24 205 Prepare ACM Testing Report 60 days Mon 7/15/24 Fri 10/4/24 210 Biological Resources Studies 315 days Mon 5/6/24 Fri 7/18/25 240 Cultural Resources Studies 155 days Mon 5/6/24 Fri 12/6/24 266 Draft Environmental Document (DED) 90 days Mon 5/19/25 Fri 9/19/25 275 CIRCULATE DED & SELECT PREFERRED ALTERNATIVE 120 days Mon 8/25/25 Fri 2/6/26 285 PREPARE & APPROVE PROJECT REPORT & FINAL ENVIRONMENTAL
DOCUMENT
128 days Mon 9/15/25 Wed 3/11/26
297 PA&ED 0 days Wed 3/11/26 Wed 3/11/26
3/11/2024 NOTICE TO PROCEED
PROJECT MANAGEMENT
PERFORM PRELIMINARY ENGINEERING STUDIES AND DRAFT PROJECT REPORT Review/Update Project Information
Review Approved PID
Obtain Property Access Rights for Environmental/Engineering Studies Survey & Mapping
Traffic Methodology Memorandum
Traffic Volume Report
Traffic Operations Analysis Report (TOAR)
Geometric Plans and Project Alternatives Development & Refinement Prepare Storm Water Data Report (SWDR)
Prepare Right of Way Data Sheet
Utility Locations Determined for Preliminary Engineering Updated Geotechnical Information
Structure Preliminary Geotechnical Report (SPGR)
Structures Advance Planning Study (APS)
Perform Drainage/Hydraulics/Hydrology studies
Aesthetics and Landscape Concept Plan (30%)
Geometrics Approval Drawings (GAD) & Fact Sheets
Draft Project Report (DPR)
PERFORM ENVIRONMENTAL STUDIES AND PREPARE DRAFT ENVIRONMENTAL DOCUMENT Update Purpose and Need/Prepare Tech Study Project Description Relocation Impacts Studies
Community Impacts Studies
Visual/Aesthetics Impact Assessment (VIA)
Noise Study
Noise Abatement Decision Report (NADR)
Air Quality Study
Energy Study
Water Quality and Stormwater Runoff
Location Hydraulic and Floodplain Study Report (LHFSR)
Paleontological Resources Studies
Hazardous Waste/ Materials - Initial Site Assessment (ISA) Prepare ADL Testing Report
Prepare ACM Testing Report
Biological Resources Studies
Cultural Resources Studies
Draft Environmental Document (DED)
CIRCULATE DED & SELECT PREFERRED ALTERNATIVE
PREPARE & APPROVE PROJECT REPORT & FINAL ENVIRONMENTAL DOCUMENT 3/11/2026 PA&ED
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct 2024 2025 2026
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Critical Task
Critical Split
Progress
Manual Progress
SR-60 ROUBIDOUX INTERCHANGE PA&ED
SR-60 Roubidoux IC - PA&ED
1/31/2024
DETAILED WORK PLAN AND SCHEDULE | 27
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange 06References
References
City of Jurupa Valley, Pacific Avenue
Pedestrian & Bicycle Improvements
Completed | September 2022 – September 2023
The Project entails improving Pacific Avenue between
Mission Blvd. and Limonite Avenue by adding new curb
and gutter, pavement rehabilitation, sidewalk, ADA
compliant curb ramps, drainage and stormwater facilities, driveways and intersection treatment.
• Octavio Duran Jr., PE | Assistant City Engineer
• t: 951.332.6464 ext. 242
• e: [email protected]
City of Chino, SR71/Pine Avenue Ramp Widening
Completed | August 2002 – December 2023
The project consists of widening SR-71 northbound and
southbound off ramps to increase the ramps capacities,
install a traffic signal at the SR-71 northbound off ramp to Pine Avenue and restripe the overcrossing between the
SR-71 northbound and southbound off ramps in the cities of Chino and Chino Hills in San Bernardino County.
• Michele Hindersinn, CIP | Engineering Manager
• t: 909.334.3310
• e: [email protected]
San Bernardino County, SR-210, Waterman
Avenue Interchange Project
Completed | July 2022 – August 2023
EXP is providing professional services for San Bernardino County Transportation Authority (SBCTA) for the Design
Engineering Evaluation Report (DEER)/Environmental
Document (ED), Plans, Specifications and Estimate (PS&E), Right-of-Way (ROW) and Construction Support for the
State Route 210 (SR-210) Waterman Avenue Interchange
Project. The EXP Team is providing roadway and structural engineering, traffic analysis, drainage, environmental, geotechnical, surveying, and utility coordination.
• Paul Melocoton | Project Manager
• t: 909.884.8276
• e: [email protected]
City of Beaumont, Master Drainage Plan (MDP)
Line 2 Stage 1
Completed | February 2021 – February 2023
The Beaumont Master Drainage Plan (MDP) Line 2 Stage
1 is a new major storm drain trunk line for the City of Beaumont between Chestnut Avenue and First Street. The
project is to design a storm drain for the 100-year storm event from a large watershed. The storm drain will have to accommodate several existing and future systems in the
Line 2 watershed including a future UPRR grade separation. • Robert L. Vestal, PE | Principal Engineer
• t: 951.769.8522 ext. 358
• [email protected]
City of Perris, I-215/Ellis Avenue Overcrossing
Ongoing | May 2023 – March 2024
The proposed new I-215 Ellis Avenue Overcrossing Project is located between I-215/State Route (SR) 74 West interchange and I-215/ SR-74 East Interchange Ellis Avenue currently ends on either side of I-215 and does not have a bridge that crosses the freeway. The purpose of the proposed project is to relieve congestion and improve traffic flow at the adjoining interchanges, local road segments and intersections by providing another east-west connection over I-215. The improvements would be designed to accommodate 20- year design. EXP is preparing the Feasibility Study for the project to assess whether an interchange or overcrossing is viable for Ellis Avenue/Evans Road Corridor. EXP assisted the City in obtaining Caltrans approval to proceed with the Design Engineering Evaluation Report (DEER) process for the overcrossing alternative. Should the City choose to proceed with an interchange, then a Project Initiation Document (PID) will be required.
• Grace Alvarez
• t: 951.943.6100 ext375
• e: [email protected]
REFERENCES | 28
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
07Resource
Allocation
TOTAL EXP &
SUBS
EGP David Evans MNS EMI Monument GDEL KOA
100 TASK 1 - PROJECT MANAGEMENT
PDT & Focused Meetings as Necessary 48 48 24 24 144 144 Ongoing Coordination/Communication 416 416 416
Prepare/Update Project Schedule 24 24 24
Prepare Project Management Plan (PMP) & Quality Management Plan (QMP) 16 16 16 Prepare Qualitative Risk Register 24 80 104 104
SUBTOTAL TASK 1 528 80 48 24 24 704 704
160 TASK 2 - PERFORM PRELIMINARY ENGINEERING STUDIES
Data Gathering 16 8 8 8 40 40
Aerial Toporaphy/Target Layout 131 131
Centerline/Right-of-Way Establishment 215 215
Supplemental Field Topography 346 346
Legal & Exhibits 100 100
Traffic Data Collection 16 8 24 24
Traffic Methodology Memorandum 8 80 16 40 144 144
Traffic Voume Report 8 120 40 80 248 248
Traffic Operations Analysis Report (TOAR) 8 80 32 40 160 160 VMT Analysis 212 212
Prepare Base Maps & Cross Sections for Project Alternatives 80 80 800 960 960 Value Engineering 16 8 40 8 40 112 112
Storm Water Data Report (SWDR) 16 80 160 256 256
Right of Way Requirements 16 40 160 216 216
Right-of-Way Data Sheets 100 100
Existing Utilities Research 8 8 16 16
Preliminary Utility Conflict Maps 40 80 320 440 440
Preliminary Utility Relocation Concepts 40 80 320 440 440 Structure Preliminary Geotechnical Report 46 46
Preliminary Materials Report 42 42
Preliminary Geotechnical Design Report 70 70
Structure APS (Assume two bridge alternatives) 16 80 160 256 256 Preliminary Drainage Report 16 160 40 216 216
Concept Drainage Plans 16 40 160 216 216
Preliminary TMP 8 240 16 40 304 304
Aesthetics and Landscape Concept Plan 296 296
Geometric Approval drawings (GAD) 8 16 40 40 160 264 264 Design Standard Decision Document (DSDD) 16 80 80 40 216 216 Draft Project Report 8 8 40 40 160 80 336 336
Cost Estimates for Alternatives 8 8 40 40 160 80 336 336 Final Project Report (FPR) 8 8 40 40 160 80 336 336
SUBTOTAL TASK 2 40 40 488 792 1,400 2,776 5,536 296 792 158 100 212 7094 SR-60 Roubidoux Interchange PA&ED - Resource Allocation Matrix City of Jurupa Valley
February 1, 2024
Subconsultant HoursTOTAL EXP
HOURS
Project
Manager
Quality
Control
Manager
Roadway
Lead
Traffic
Engineer
Project
Engineer
Engineer /
Designer
1 of 2
RESOURCE ALLOCATION | 29
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
TOTAL EXP &
SUBS
SR-60 Roubidoux Interchange PA&ED - Resource Allocation Matrix City of Jurupa Valley
February 1, 2024
Subconsultant HoursTOTAL EXP
HOURS
Project
Manager
Quality
Control
Manager
Roadway
Lead
Traffic
Engineer
Project
Engineer
Engineer /
Designer
165 TASK 3 - PERFORM ENVIRONMENTAL STUDIES AND PREPARE ENVIRONMENTAL DOCUMENT Technical Study Kick-off Materials (Proj. Description/Tech Study Matrix/Mapping) 262 262 Natural Environment Study (Minimal Impact) (NESMI) 268 268 Burrowing Owl (BUOW) Surveys and Report 120 120
Rare Plant Surveys - OPTIONAL TASK 120 120
Aquatic Resources Delineation (ARD) 142 142
Determination of Biologically Equivalent or Superior Preservation (DBESP) - OPTIONAL TASK 188 188
Relocation Impact Memorandum (RIM) 116 116
Community Impact Assessment (CIA) 340 340
Visual Impact Assessment (VIA) 332 332
Water Quality Assessment Report (WQAR) 332 332
Area of Potential Effects (APE) Map 2 2
AB 52/Section 106 Consultation 4 4
Historic Property Survey Report (HPSR) 14 14
Archaeological Survey Report (ASR) 14 14
Historic Resources Evaluation Report (HRER) 14 14
Paleontological Idenfication (PIR) 14 14
Air Quality Report (AQR) 14 14
Air Quality Conformity Report (AQCR) 14 14
Energy Study 14 14
Noise Study Report (NSR) 14 14
Noise Abatement Decision Report (NDAR) - OPTIONAL TASK 6 6 Initial Site Assessment (ISA) 304 304
Asbestos Containing Material (ACM) Survey 6 121 127
Aerially Deposited Lead (ADL) Survey 6 74 80
Administrative Draft Intial Study/Environmental Assessment (IS/EA) 760 760 Draft IS/EA 360 360
Circulate Draft IS/EA (30 calendar days) 92 92
Public Outreach Support/Meetings 16 40 16 80 80 232 58 290 Response to Comments on Draft IS/EA 204 204
Draft Final IS/EA 228 228
Final IS/EA (with Anticipated Final MND/FONSI) 144 144
Prepare Notice of Determination (NOD) 14 14
SUBTOTAL TASK 3 16 40 16 80 80 232 4,520 195 4,947
TOTAL HOURS 584 120 576 832 1,504 2,856 6,472 4,520 296 792 158 100 195 212 12,745 2 of 2
RESOURCE ALLOCATION | 30
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange 08Fee Proposal
Fee Proposal submitted separately as per RFP.
09Proposer’s
Signature Page
2 ATTACHMENT A
PROPOSER’S SIGNATURE PAGE
By signing this form, the Consultant states that the firm(s) has sufficient staff resources and capability to perform the work contained within this Request for Proposal within the specified timeframe.
PROPOSER:
(Consultant Name)
ADDRESS:
TELEPHONE NUMBER(S):
PRINT NAME:
SIGNATURE:
TITLE: DATE:
PRINT NAME:
SIGNATURE:
TITLE: DATE:
SIGNING INSTRUCTIONS TO THE CONSULTANT
This Proposal must have a valid signature above and be delivered as required or it will be considered non- responsive (CCP 1933).
Proposer’s Signature Page to be accompanied by notary certificates attached following this page. Note the description of the document on the notary certificate and attach notary certificates immediately following this page.
General Partners must sign on behalf of the partnership.
In the event that the consulting firm is a corporation, two (2) corporate officers having authority from the corporation MUST sign (two (2) signatures total). If the corporation has a corporate resolution stating that one person is authorized to sign on behalf of all officers, attach corporate resolution immediately following the notary certificates. Corporate Seal may be affixed hereto. 451 East Vanderbilt Way, Suite 375, San Bernardino, CA 92408 Khalil Saba, PE
Vice President
EXP U.S. Services, Inc
909.228.2821
1/15/2024
N/A
PROPOSER’S SIGNATURE PAGE | xiv
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
State of California )
County of )
On , before me, ,
(insert name and title of the officer)
,Notary Public, personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the attached Proposal for Rubidoux Boulevard and State Road 60 Interchange for the City of Jurupa Valley and acknowledged to me that he/she/they executed the same in his/ her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
A notary public or other officer
completing this certificate verifies only
the identity of the individual who signed
the document to which this certificate is
attached, and not the truthfulness,
accuracy, or validity of that document.
Khalil SabaJanuary 15, 2024
Miami-Dade
Khalil Saba, PE, Project Manager/Vice President
Brianna Katherine Gagliardi, Notary 1/15/2024
PROPOSER’S SIGNATURE PAGE | xv
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
10Certificate of
Non-Collusion
13 ATTACHMENT B
NON-COLLUSION DECLARATION
NON-COLLUSION DECLARATION TO BE
EXECUTED BY PROPOSER AND SUBMITTED WITH THE PROPOSAL
The undersigned declares:
I am the _________________ [Declarant’s title] of ________________________, the party making the foregoing proposal.
The proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The proposal is genuine and not collusive or sham. The proposer has not directly or indirectly induced or solicited any other proposers to put in a false or sham proposal. The proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the price, or of that of any other proposer. All statements contained in the proposal are true. The proposer has not, directly or indirectly, submitted his or her Bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham proposal, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of the proposer that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the proposer.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______________[date], at ____________________[city],
______________________[state].
Signature: ____________________________________________________________________ Print Name: ___________________________________________________________________ Title: _________________________________________________________________________ Address: ______________________________________________________________________ Telephone No: _________________________________________________________________ EXP U.S. Services, Inc
January 30, 2024 San Bernardino
California
Khalil Saba, PE
Vice President
451 East Vanderbilt Way, Suite 375, San Bernardino, CA 92408 909.228.2821
Project Manager/Vice President
CERTIFICATE OF NON-COLLUSION | xvii
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange
11Proposed
Agreement
PROPOSED AGREEMENT
Here are exceptions to the proposed agreement.
CLAUSE LANGUAGE SUGGESTION REASON
Performance Consultant shall at all time faithfully,
competently and to the best of
his or her ability, experience, and
talent, perform all tasks described
herein. Consultant shall employ,
at a minimum, generally accepted
standards and practices utilized by
persons engaged in providing similar
services as are required of Consultant
hereunder in meeting its obligations
under this Agreement.
Consultant shall perform its services
in a manner consistent with the
standard of care and skill ordinarily
exercised by members of the
profession practicing under similar
conditions in the geographic vicinity
and at the time the services are
performed. Consultant shall employ,
at a minimum, generally accepted
standards and practices
Professionals are
bound by the standard
of care and insured as
such. Anything beyond
that is not insurable.
City of Jurupa Valley | Rubidoux Boulevard and State Route 60 Interchange PROPOSED AGREEMENT | xix
-11-
EXHIBIT B
QUOTATION FOR SERVICE
Consultant shall perform the services for an amount not to exceed $2,287,367 during the total term of the Agreement. Consultant’s cost proposal is attached.
Project
Manager
Quality
Control
Manager
Roadway
Lead
Traffic
Engineer
Project
Engineer
Engineer /
Designer
Current Direct Labor Rates $132.21 $111.06 $64.52 $70.1 7 $60.00 $56.70 Direct Labor + Overhead @ 179.57% $369.62 $310.49 $180 .38 $196.17 $167.74 $158.52 10% Profit $36.96 $31.05 $18.04 $19.62 $16.77 $15.85
Hourly Billing Rates $406.58 $341.54 $198.42 $215.79 $18 4.52 $174.37 EGP David Evans MNS EMI Monument GDEL KOA 100 TASK 1 - PROJECT MANAGEMENT
PDT & Focused Meetings as Necessary 48 48 24 24 144 $38,647 $38,647 Ongoing Coordination/Communication 208 208 $84,569 $18,975 $103,544 Prepare/Update Project Schedule 24 24 $9,758 $9,758
Prepare Project Management Plan (PMP) & Quality Management Plan (QMP) 16 16 $6,505 $6,505 Prepare Qualitative Risk Register 12 80 92 $32,202 $32,202 SUBTOTAL TASK 1 308 80 48 24 24 484 $171,682 $18,975 $190,657 160 TASK 2 - PERFORM PRELIMINARY ENGINEERING STUDIES
Data Gathering 16 8 8 8 40 $7,772 $7,772
Aerial Toporaphy/Target Layout $34,130 $34,130
Centerline/Right-of-Way Establishment $38,130 $38,130
Supplemental Field Topography $57,100 $57,100
Legal & Exhibits $18,230 $18,230
Traffic Data Collection 16 8 24 $4,848 $4,848
Traffic Methodology Memorandum 80 16 40 136 $27,190 $27,190 Traffic Voume Report 80 40 80 200 $38,593 $38,593
Traffic Operations Analysis Report (TOAR) 80 32 40 152 $30,143 $30,143 VMT Analysis $30,000 $30,000
Prepare Base Maps & Cross Sections for Project Alternatives 80 80 640 800 $142,230 $142,230 Value Engineering 16 8 40 8 40 112 $26,281 $26,281
Storm Water Data Report (SWDR) 16 80 160 256 $45,835 $45,835 Right of Way Requirements 16 40 120 176 $31,479 $31,479 Right-of-Way Data Sheets $12,000 $12,000
Existing Utilities Research 8 8 16 $3,063 $3,063
Preliminary Utility Conflict Maps 40 80 240 360 $64,546 $64,546 Preliminary Utility Relocation Concepts 40 80 240 360 $64,546 $64,546 Structure Preliminary Geotechnical Report $9,115 $9,115 Preliminary Materials Report $8,525 $8,525
Preliminary Geotechnical Design Report $12,695 $12,695
Structure APS (Assume two bridge alternatives) 16 80 120 216 $38,860 $38,860 Preliminary Drainage Report 16 160 40 216 $39,672 $39,672 Concept Drainage Plans 16 40 160 216 $38,454 $38,454
Preliminary TMP 40 16 20 76 $15,071 $15,071
Aesthetics and Landscape Concept Plan $53,400 $53,400
Geometric Approval drawings (GAD) 8 16 40 40 160 264 $49,818 $49,818 Design Standard Decision Document (DSDD) 16 80 80 40 216 $42,174 $42,174 Draft Project Report 8 8 40 40 160 80 336 $66,025 $66,025 Cost Estimates for Alternatives 8 8 12 40 80 120 268 $52,683 $52,683 Final Project Report (FPR) 8 8 24 40 120 80 280 $55,470 $55,470 SUBTOTAL TASK 2 40 40 412 552 1,280 2,396 4,720 $884,755 $53,400 $147,590 $30,335 $12,000 $30,000 $1,158,080 SR-60 Roubidoux Interchange PA&ED - Cost Proposal Summary City of Jurupa Valley
March 8, 2024
EXP HOURS PER TASK
TOTAL EXP &
SUBS
LABOR COST
EXP
SUBCONSULTANTS
TOTAL EXP
HOURS
1 of 2
Project
Manager
Quality
Control
Manager
Roadway
Lead
Traffic
Engineer
Project
Engineer
Engineer /
Designer
Current Direct Labor Rates $132.21 $111.06 $64.52 $70.1 7 $60.00 $56.70 Direct Labor + Overhead @ 179.57% $369.62 $310.49 $180 .38 $196.17 $167.74 $158.52 10% Profit $36.96 $31.05 $18.04 $19.62 $16.77 $15.85
Hourly Billing Rates $406.58 $341.54 $198.42 $215.79 $18 4.52 $174.37 EGP David Evans MNS EMI Monument GDEL KOA SR-60 Roubidoux Interchange PA&ED - Cost Proposal Summary City of Jurupa Valley
March 8, 2024
TOTAL EXP &
SUBS
LABOR COST
EXP
SUBCONSULTANTS
TOTAL EXP
HOURS
165 TASK 3 - PERFORM ENVIRONMENTAL STUDIES AND PREPA RE ENVIRONMENTAL DOCUMENT Technical Study Kick-off Materials (Proj. Description/Tech Study Matrix/Mapping) $33,780 $33,780 Natural Environment Study (Minimal Impact) (NESMI) $33,580 $33,580 Burrowing Owl (BUOW) Surveys and Report $15,405 $15,405 Rare Plant Surveys - OPTIONAL TASK $15,405 $15,405
Aquatic Resources Delineation (ARD) $17,965 $17,965
Determination of Biologically Equivalent or Superior Preservation (DBESP) - OPTIONAL TASK $24,295 $24,295
Relocation Impact Memorandum (RIM) $14,800 $14,800
Community Impact Assessment (CIA) $44,800 $44,800
Visual Impact Assessment (VIA) $45,050 $45,050
Water Quality Assessment Report (WQAR) $42,715 $42,715
Area of Potential Effects (APE) Map $2,175 $2,175
AB 52/Section 106 Consultation $2,565 $2,565
Historic Property Survey Report (HPSR) $8,415 $8,415
Archaeological Survey Report (ASR) $10,860 $10,860
Historic Resources Evaluation Report (HRER) $7,285 $7,285 Paleontological Idenfication (PIR) $9,260 $9,260
Air Quality Report (AQR) $23,845 $23,845
Air Quality Conformity Report (AQCR) $5,275 $5,275
Energy Study $4,030 $4,030
Noise Study Report (NSR) $114,990 $114,990
Noise Abatement Decision Report (NDAR) - OPTIONAL TASK $27,095 $27,095 Initial Site Assessment (ISA) $38,730 $38,730
Asbestos Containing Material (ACM) Survey $985 $15,400 $16,385 Aerially Deposited Lead (ADL) Survey $985 $58,600 $59,585 Administrative Draft Intial Study/Environmental Assessment (IS/EA) $97,690 $97,690 Draft IS/EA $54,155 $54,155
Circulate Draft IS/EA (30 calendar days) $9,870 $9,870
Public Outreach Support/Meetings 16 40 16 80 80 232 $46,605 $6,430 $53,035 Response to Comments on Draft IS/EA $28,220 $28,220
Draft Final IS/EA $29,005 $29,005
Final IS/EA (with Anticipated Final MND/FONSI) $17,980 $17,980 Prepare Notice of Determination (NOD) $1,940 $1,940
SUBTOTAL TASK 3 16 40 16 80 80 232 $46,605 $789,580 $74,000 $910,185 TOTAL EXP HOURS 364 120 500 592 1,384 2,476 5,436
$1,103,042 $808,555 $53,400 $147,590 $30,335 $12,000 $74, 000 $30,000 $2,258,922 $23,000 $5,045 $400 $28,445
$1,126,042 $813,600 $53,800 $147,590 $30,335 $12,000 $74, 000 $30,000 $2,287,367
OTHER DIRECT COSTS (ODC)
TOTAL COST
TOTAL LABOR COST
2 of 2
P
age | 1
S
TAFF REPORT
DATE: MARCH 21, 2024
TO
: HONORABLE MAYOR AND CITY COUNCIL
F
ROM: ROD BUTLER, CITY MANAGER
BY: PAUL TOOR, PUBLIC WORKS DIRECTOR/CITY ENGINEER
S
UBJECT: AGENDA ITEM NO. 13.E
APPRO
VAL OF PARCEL MAP NO. 38086 TRACTOR SUPPLY STORE
LOCATED NORTHWEST OF ARMSTRONG ROAD AND SIERRA
AVENUE, ACCEPTANCE OF OFFERS OF DEDICATION, APPROVAL
OF SUBDIVISION AGREEMENTS, AND ACCEPTANCE OF
IMPROVEMENT BONDS
RECOMMENDATION
It is recommended that the City Council:
1. Approve Parcel Map 38086 and accept the dedication as follows:
a.
Accept the real property described as an easement for street and public utility purposes for Lots “A” through “B” inclusive.
b. Accept the real property described as an easement for public purposes for abutter’s right of access along Sierra and Armstrong Road. c. Accept the easement for reciprocal access blanket in nature across Parcels “1” through “3” for ingress, egress and emergency vehicle access. d. Accept easement indicated as “City of Jurupa Valley Sidewalk Easement” for the benefit of the public as shown on map.
2. A
uthorize the Mayor and City Clerk to sign Parcel Map 38086.
3. Approve and authorize the Mayor and City Clerk to execute the Subdivision Agreements; and
4. Accept the surety bonds for construction of related off -site improvements and survey monumentation.
RETURN TO AGENDA
Page | 2
BACKGROUND
On February 9 2022 , the Jurupa Valley Planning Commission approved Master Application 21054 and Tentative Parcel Map No.38086 to construct three commercial buildings. A commercial subdivision of 4.54 combined acres located west of Armstrong Road and Sierra Avenue will include three parcels. The project will consist of two phases; Phase 1 consisting of the devel opment of Parcel 1 by constructing the Tractor Supply Retail Store. Phase 2 would consist of the development of Parcel 2 and 3, each planned for a drive-thru restaurant building.
Staff has reviewed Parcel Map 38086 and finds that it is in substantial conformance. The City Attorney has reviewed and approved to form the Subdivision Agreements. These actions approve the Parcel Map, Subdivision Agreements, and accepts offers of dedication and the bonds related to the subdivision.
ANALYSIS
Pursuant to the provisions of the Subdivision Map Act and the City Municipal Code Title 7, Parcel Maps require City Council action for approval, denial, or modifications. Per the Subdivision Map Act Section 66474.1, a legislative body shall not deny approval of a Parcel M ap if it was previously approved a s a tentative parcel map for the proposed subdivision and if it finds that the Parcel Map is in substantial compliance with the previously approved parcel map. Staff recommends that the City Council approve Parcel Map No. 38086 and accept the offers of dedication, relinquishment of access rights, the subdivision agreements, bonds, and not accept the drainage easement.
FINANCIAL IMPACT
The City will receive development fees and payments as part of the obligations defined in the Municipal Code.
ALTERNATIVES
1. Do not approve Agreement as recommended.
2. Provide alternate direction to staff.
**********************SIGNATURES ON FOLLOWING PAGE**********************
SHEET 1 OF 4 SHEETSPARCEL INFORMATIONNUMBER OF PARCELS = 3LETTERED LOTS = 2NET ACREAGE= 4.52GROSS ACREAGE = 5.81
SECTION___TOWNSHIP_____RANGE______S.B.M SCHEDULE_____52 S.5 W."E" SHEET 2 OF 4 SHEETS
PARCEL 2L.L.A. 1405INST. NO. 2015-0288891, O.R.RECORDED 07/02/15 PARCEL 1L.L.A. 1405INST. NO. 2015-0288891, O.R.RECORDED 07/02/15 PARCEL 2PARCEL MAP 5346P.M.B. 9/86
TRACT NO. 18596-4M.B. 148/72-74
PARCEL 1PARCEL MAP 5346P.M.B. 9/86
POR. TRACT 2M.B. 6/31
SHEET 3 OF 4 SHEETS
TRACT NO. 22302M.B. 199/50-53
PARCEL 2PARCEL MAP 5346P.M.B. 9/86
TRACT NO. 18596-4M.B. 148/72-74
PARCEL 1PARCEL MAP 5346P.M.B. 9/86
POR. TRACT 2M.B. 6/31
SHEET 4 OF 4 SHEETS
TRACT NO. 22302M.B. 199/50-53
1 AGREEMENT
FOR THE CONSTRUCTION OF ROAD/DRAINAGE IMPROVEMENTS
PARCEL MAP NO. 38086
This agreement, made and entered as of , 2024 by and between the City of Jurupa Valley, State of California, hereinafter called City, and Tractor Supply Company West, LLC, a Delaware limited liability corporation, hereinafter called Landowner.
In consideration of the mutual promises, consideration and land use entitlements approved for the Tract, the parties hereto agree as follows:
FIRST: Landowner, for and in consideration of the approval by City of the final map of that certain land division known as Parcel Map 38086, hereby agrees, at Landowner’s own cost and expense, to construct or cause to have constructed, with twenty four (24) months from the date this agreement is executed, in a good and workmanlike manner, road and drainage improvements, complete with all necessary curb, gutter, sidewalks, street lights, pavement, storm drain pi pes, and catch basins to the satisfactory operation of said systems, with all pipe laid at such a depth as to provide a full thirty -six inch (36”) minimum cover from the top of the pipe to street grade, unless otherwise specified by the City Engineer, all in accordance with those plans and specifications which have been approved by both the Riverside County Flood Control and Water Conservation District and the City Engineer, and are on file in the office of the City Engineer. Said approved plans and specifi cations are hereby made a part of this agreement as fully as though set forth herein. All of the above required work shall be done under the inspection of, and to the satisfaction of, the City Engineer, and shall not be deemed complete until approved and accepted as complete by the City. Landowner further agrees to maintain the above required improvements for a period of one year following acceptance by the City and during this one year period to repair or replace to the satisfaction of the City Engineer any defective work or labor done or defective materials furnished. Landowner further agrees that all underground improvements shall be completed prior to the paving of any roadway. The estimated cost of said work and improvements is the sum of four hundred twelve thousand dollars ($412,000).
SECOND: Landowner agrees to pay to City the actual cost of such inspections of the work and improvements as may be required by the City Engineer. Landowner further agrees that, if suit is brought upon this agreement or any bond guaranteeing the completion of the road and drainage improvements, all costs and reasonable expenses and fees incurred by City in successfully enforcing such obligations shall be paid by Landowner, including reasonable attorney’s fees , and that, upon entry of judgment, all such costs, expenses and fees shall be taxed as costs and included in any judgment rendered.
THIRD: City shall not, nor shall any officer, employee or consultant of City be liable or responsible for any accident, loss or damage happening or occurring to the works specified in this agreement prior to the completion and acceptance thereof, nor shall City or any officer, employee, or agent thereof, be liable for any persons or property injured by reason of the nature of the work, or by reason of the acts or omissions of Landowner, its agents or employees, in the performance of the work, and all or said liabilities are assume by Landowner. Landowner agrees to protect, defend, and hold harmless City and the officers, employees and consultants thereof from all loss, liability or claim because of, or arising out of the acts or omissions of Landowner, its agents and employees, in the performance of this agreement or arising out of the use of any patent or patented article in the performance of this agreement. 2 FOURTH: The Landowner hereby grants to City, or any agent or employee of City, the irrevocable permission to enter upon the lands of the subject land division for the purpose of comp leting the improvements. This permission shall terminate in the event that Landowner has completed work within the time specified or any extension thereof granted by the City and the work has been accepted by the City.
FIFTH: The Landowner shall provide, o r cause to be provided, adequate notice and warning to the traveling public of each and every hazardous or dangerous condition caused or created by the construction of the works of improvement at all times up to the completion and formal acceptance of the works of improvement. The Landowner shall protect all persons from such hazardous or dangerous conditions by use of traffic regulatory control methods, including, but not limited to, stop signs, regulatory signs or signals, barriers, or detours.
SIXTH: Landowner, its agents and employees, shall give notice to the City Engineer at least 48 hours before beginning any work and shall furnish said City Engineer all reasonable facilities for obtaining full information with respect to the progress and manner of work.
SEVENTH: If Landowner, its agents or employees, neglects, refuses, or fails to prosecute the work with such diligence as to insure its completion within the specified time, or within such extensions of time which have been granted by City Engineer, or if Landowner violates, neglects, refuses, or fails to perform satisfactorily any of the provisions of the plans and specifications. Landowner shall be in default of this agreement and notice of such default shall be served upon Landowner. City shall h ave the power, on recommendation of the City Engineer to terminate all rights of Landowner because of such default. The determination by the City Engineer the question as to whether any of the terms of the agreement or specifications have been violated, or have not been performed satisfactorily, shall be conclusive upon the Landowner and any and all parties who may have any interest in the agreement or any portion thereof.
The foregoing provisions of this section shall be in addition to all other rights and remedies available to City under law. The failure of Landowner to commence construction shall not relief the Landowner or surety from completion of the improvements required by this agreement.
EIGHTH: Landowner agrees to file with City prior to the date t his agreement is executed, a good and sufficient improvement security in an amount not less than the estimated cost of the work and improvements for the faithful performance of the terms and conditions of this agreement, and good and sufficient security fo r payment of labor and materials in the amount prescribed by and subject to the requirements of Jurupa Valley Municipal Code Section 7.65.010. Landowner agrees to renew each and every said bond or bonds with good and sufficient sureties or increase the amount of said bond, or both, within ten (10) day after being notified by the City Engineer that the sureties or amounts are insufficient.
Notwithstanding any other provisions herein, if Landowner fails to take such action as is necessary to comply with said notice; Landowner shall be in default of this agreement.
NINTH: It is further agreed by and between the parties hereto, including the surety or sureties on the bonds securing this agreement, that, in the event it is deemed necessary to extend the time of completion of the work contemplated to be done under this agreement, extensions of time may be granted, from time to time, by City Engineer, either at his or her own option, or upon request of Landowner, and such extensions shall in no way affect the validity of this agreement or release the surety or sureties on such 3 bonds. Landowner further agrees to maintain the aforesaid bond or bonds in full force and effect during the terms of this agreement including any extensions of time as may be granted therein.
TENTH: It is understood and agreed by the parties hereto that if any part, term or provision of the agreement is by the courts held to be unlawful and void, the validity of the remaining portions shall not be affected and the rights and obligations of the parties shall be construed and enforced as if the agreement did not contain that particular part, term or provision held to be invalid.
ELEVENTH: Any notice or notices required or permitted to be given pursuant to this agreement shall be served on the other party by mail, postage prepaid, at the following addresses:
City Landowner
City of Jurupa Valley 8930
Limonite Ave Jurupa
Valley, CA 92509
Attention: City Engineer
Tractor Supply Company West, LLC
5401 Virginia Way
Brentwood, TN 37027
Attention: Mike Zavilla, Development Manager
TWELFTH: This Agreement contains the entire agreement of the parties as to the matters set forth herein. No waiver of any term or conditions of this Agreement shall be a continuing waiver thereof.
THIRTEENTH: To the extent required by Labor Code Section 1720, Landowner and its contractors shall pay prevailing wages for all work performed for the construction, alteration, demolition, installation, or repair for construction of the Improvements requir ed by this Agreement. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute the work required by this Agreement from the Director of the Department of Industrial Relations and on its website at http://www.dir.ca.gov/DLSR/DPreWageDetermination.htm.
These rates are on file with or available from the City Clerk. Copies may be obtained at cost at the City Clerk's office of Jurupa Valley. Landowner shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Landowner shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Landowner shall forfeit to the City, as a penalty, the sum of fifty dollars ($50.00) for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this contract, by him or by any contractor or subcontractor under him or her, in violation of the provisions of this agreement FOURTEENTH: Until such time as the Improvements are accepted by City, Landowner shall be responsible for and bear the risk of loss to any of the Improvements constructed or installed. Until such time as all Improvements required by this Agreement are fully completed and accepted by City, Landowner will be responsible for the care, maintenance of, and any damage to such improvement.
FIFTEENTH: Upon acceptance of the work on behalf of City and recordation of the Notice of Completion, ownership of the improvements constructed pursuant to this Agreement shall vest in City.
SIXTEENTH: General.
4 A. Authority to Execute this Agreement. The person or persons executing this Agreement on behalf of a party warrants and represents that he or she has the authority to execute this Agreement on behalf of the party and has the authority to bind that party to the performance of its obligations hereunder.
B. Time. Time is of the essence of this Agreement.
C. Applicable Law/Venue. This Agreement shall be deemed to have been entered into and shall, in all respects, be interpreted, construed, enforced and governed by and under the laws of the State of California. The venue of any legal action relating to this Agreement shall be in the Superior Court of California or U.S. District Court, as applicable, with jurisdiction over the County of Riverside.
D. Legal Responsibilities. The Landowner shall keep itself informed of all local, Stat e and Federal Laws and regulations which in any manner affect those employed by it or in any way affect the performance of its obligations pursuant to this Agreement. The Landowner shall at all times observe and comply with all such laws and regulations and shall require its contractors and subcontractors to comply with all such laws and regulations. The City, and its officers, employees and agents, shall not be liable at law or in equity occasioned by failure of the Landowner to comply with this subsection.
E. Independent Advice of Legal Counsel. Each party acknowledges that it had retained independent legal counsel of its own choice to review this Agreement and that prior to the execution hereof each party has had the opportunity to review the terms of this Agreement with its counsel and is entering into this Agreement after such review.
F. Validity of Agreement. All parties agree that this Agreement is legal, valid and binding G. Binding on Successors. This Agreement shall be binding on and inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors, assigns, executors and administrators.
************************** SIGNATURES ON SUCCEEDING PAGES ************************** 5 IN WITNESS WHEREOF, this Agreement has been duly approved and executed on behalf of the parties as of the date first written above.
LANDOWNER
TRACTOR SUPPLY COMPANY WEST, LLC, a Delaware limited liability company
Name: Mike Zavilla
Development Manager
Name:
Secretary
FOR A CORPORATIONS: SIGNATURE OF PRESIDENT AND SECRETARY OF
CORPORATION OR A DULY AUTHORIZED CORPORATE RESOLUTION SHOWING AUTHORITY OF PERSONS TO SIGN ON BEHALF OF CORPORATION IS REQUIRED.
FOR LIMITED LIABILITY COMPANIES, PARTNERSHIPS AND SIMILAR LEGAL ENTITIES: A
DULY AUTHORIZED RESOLUTION OF THE BUSINESS ENTITY OR OTHER DULY
AUTHORIZED DOCUMENT SHOWING AUTHORITY OF PERSONS TO SIGN ON BEHALF OF
CORPORATION
THREE ORIGINALS OF AGREEMENT ARE REQUIRED; SIGNATURES OF LANDOWNER MUST BE ACKNOWLEDGED BY A NOTARY PUBLIC.
6 “CITY”
CITY OF JURUPA VALLEY, a Municipal corporation
APPROVED:
__
Paul Toor
Public Works Director / City Engineer
APPROVED AS TO FORM
Peter M. Thorson
City Attorney
Original: 7/1/11
Revised: 7/7/21
1 AGREEMENT
FOR THE PLACEMENT OF SURVEY MONUMENTS
FPM 38086
This agreement, made and entered into as of _______________________, 2024 by and between the City of Jurupa Valley, County of Riverside, State of California hereinafter called City and Tractor Supply Company West, LLC, a Delaware limited liability corporation) hereinafter called Subdivider.
WITNESSETH:
FIRST: Subdivider, for and in consideration of the approval by City of the final map of that certain land division known as Tractor Supply Company West, LLC hereby agrees, at Subdivider's own cost and expense, to furnish all labor, equipment and materials necessary to set, within 24 months from the date this agreement is executed, in a good and workmanlike manner, all survey monuments and tie points and to furnish to the City Engineer tie notes for said tract in accordance with the standards set forth in Chapter 7.20, including Section 7.20.100, of the Jurupa Valley Municipal Code and Section 8771 et seq. of the Business and Professions Code of the State of California. Subdivider further agrees to pay, within 30 days of presentation to Subdivider of the final billing of any surveyor or engineer for work performed by him as provides for in Article 9 of Chapter 4, Division 2 of Title 7 of the Go vernment Code of the State of California (commencing with Section 66495). Subdivider further agrees that if payment to the surveyor or engineer is not made within 30 days and the surveyor or engineer notifies City Engineer that he has not been paid for setting the final monuments, the City Council is authorized pursuant to Section 66497 of the Government Code, after providing Subdivider with an opportunity to present evidence as to whether or not the surveyor or engineer has been paid, to order that payment be made by City to the engineer or surveyor . If this occurs, the Subdivider shall, upon demand made by the City Engineer, and without proof of loss by City, reimburse City for any funds so expended. Notwithstanding any other provisions herein, the determ ination of City as to whether the surveyor or engineer has been paid shall be conclusive on Subdivider, its surety, and all parties who may have an interest in the agreement or any portion thereof. All of the above required work shall be done under the inspection of, and to the satisfaction of, the City Engineer, and shall not be deemed complete until approved and accepted as complete by the City Engineer. The estimated cost of said work and improvements is the sum of six thousand eight hundred dollars ($6,800 dollars)
SECOND: Subdivider agrees to pay to City the actual cost of such inspections of the work and improvements as may be required by the City Engineer. Subdivider further agrees that, if suit is brought upon this agreement or any bond guaranteeing the completion of the monuments, all costs and reasonable expenses and fees incurred by City in successfully enforcing such obligations shall be paid by Subdivider, including reasonable attorney's fees, and that, upon entry of judgment, all such costs, expenses and fees shall be taxed as costs and included in any judgment rendered.
THIRD: City shall not, nor shall any officer or employee of City, be liable or responsible for any accident, loss or damage happening or occurring to the works specified in this agreement prior to the completion and acceptance thereof, nor shall City or any officer or employee thereof, be liable for any persons or property injured by reason of the nature of the work, or by reason of the acts or omissions of Subdivider, its agents or employees, in the performance of the work, and all or said liabilities are assumed by Subdivider. Subdivider agrees to protect, defend, and 2 hold harmless City and the officers and employees thereof from all loss, liability or claim because of, or arising out of the acts or omissions of Subdivider, its agents and employees, in the performance of this agreement or arising out of the use of any patent or patented article in the performance of this agreement.
FOURTH: The Subdivider hereby grants to City, the Surety upon any bond, and to the agents, employees and contractors of either of them, the irrevocable permission to enter upon the lands of the subject land division f or the purpose of completing the monumentation. This permission shall terminate in the event that Subdivider or the Surety has completed work within the time specified or any extension thereof granted by the City. It is further agreed that Subdivider shall have control of the ground reserved for the installation of said work, and the streets in which they are to be placed, as is necessary to allow Subdivider to carry out this agreement.
FIFTH: Subdivider agrees to file with City prior to the date this contract is executed, an acceptable and sufficient improvement security in an amount not less than the estimated cost of the work, as above specified, for the faithful performance of the terms and conditions of this agreement, and for the payment of the amount of the improvement security to the City for the benefit of any surveyor or engineer who has not been paid by the Subdivider, as provided for by Section 66495 et seq. of the Government Code of the State of California. Subdivider agrees to renew each and every said bond or bonds with good and sufficient sureties or increase the amount of said bonds, or both, within ten (10) days after being notified by the City Engineer that the sureties or amounts are in sufficient. Notwithstanding any other provisions herein, if Subdivider fails to take such action as is necessary to comply with said notice, Subdivider shall be in default of this agreement unless all required improvements are completed within ninety (90) days of the date on which the City Engineer notified Subdivider of the insufficiency of the security or the amount of the bonds or both.
SIXTH: If Subdivider neglects, refuses, or fails to prosecute the work as to insure its completion within the time specifies, or within such extensions of time which have been granted by City, or if Subdivider violates, neglects, refuses, or fails to perform satisfactorily any of the provisions of the plans and specifications, Subdivider shall be in default of this agreement. City shall have the power, on recommendation of the City Engineer, to terminate all rights of Subdivider in such agreement, but said termination shall not affect or terminate any of the rights of City as against Subdivider or its Surety then existing or which thereafter accrue because of such default. The determination of the City Engineer of the question as to whether any of the terms of the agreement or specifications have been violated, or have not been performed satisfactorily, shall be conclusive upon the Subdivider, its Surety, and any and all parties who may have any interest in the agreement or any portion thereof. The foregoing provisions of this section shall be in addition to all other rights and remedies available to City under law. The failure of the Subdivider to commence construction shall not relieve the Subdivider or surety from completion of the improvements required by this agreement.
SEVENTH: It is further agreed by and between the parties hereto, including the surety or sureties on the bonds securing this agreement, that, in the event it is deemed necessary to extend the time of completion of the work contemplated to be done under this agreement, extensions of time may be granted, from time to time, by City, either at its own optio n, or upon request of Subdivider, and such extensions shall in no way affect the validity of this agreement or release the surety or sureties on such bonds. Subdivider further agrees to maintain the aforesaid bond or bonds in full force and effect during the terms of this agreement, including any extensions of time as may be granted therein.
3 EIGHTH: It is understood and agreed by the parties hereto that if any part, term or provision of this agreement is by the courts held to be unlawful and void, the vali dity of the remaining portions shall not be affected and the rights and obligations of the parties shall be construed and enforced as if the agreement did not contain that particular part, term or provision held to be invalid.
NINTH: Any notice or notices required or permitted to be given pursuant to this agreement shall be served on the other party by mail, postage prepaid, at the following addresses:
City Subdivider
City of Jurupa Valley
8930 Limonite Ave
Jurupa Valley, CA 92509
Tractor Supply Company West,
LLC 5401 Virginia Way
Brentwood, TN 37027
Attention: Mike Zavilla, Development Manager
TENTH: General.
A. Authority to Execute this Agreement. The person or persons executing this Agreement on behalf of a party warrants and represents that he or she has the authority to execute this Agreement on behalf of the party and has the authority to bind that party to the performance of its obligations hereunder.
B. Time. Time is of the essence of this Agreement.
C. Applicable Law/Venue. This Agreement shall be deemed to have been entered into and shall, in all respects, be interpreted, construed, enforced and governed by and under the laws of the State of California. The venue of any legal action relating to this Agreement shall be in the Superior Court of California or U.S. District Court, as applicable, with jurisdiction over the County of Riverside.
D. Legal Responsibilities. The Subdivider shall keep itself informed of all local, State and Federal Laws and regula tions which in any manner affect those employed by it or in any way affect the performance of its obligations pursuant to this Agreement. The Subdivider shall at all times observe and comply with all such laws and regulations and shall require its contractors and subcontractors to comply with all such laws and regulations. The City, and its officers, employees and agents, shall not be liable at law or in equity occasioned by failure of the Subdivider to comply with this subsection.
E. Independent Advice of Legal Counsel. Each party acknowledges that it had retained independent legal counsel of its own choice to review this Agreement and that prior to the execution hereof each party has had the opportunity to review the terms of this Agreement with its counsel and is entering into this Agreement after such review.
F. Validity of Agreement. All parties agree that this Agreement is legal, valid and binding
G. Binding on Successors. This Agreement shall be binding on and inure to the benefit of the parti es hereto and their respective heirs, legal representatives, successors, assigns, executors and administrators.
4 IN WITNESS WHEREOF, this Agreement has been duly approved and executed on behalf of the parties as of the date first written above.
SUBDIVIDER
____________________________________
Name:
Development Manager
_____________________________________
Name:
Secretary
FOR A CORPORATIONS: SIGNATURE OF PRESIDENT AND SECRETARY OF CORPORATION OR
A DULY AUTHORIZED CORPORATE RESOLUTION SHOWING AUTHORITY OF PERSONS TO SIGN ON BEHALF OF CORPORATION IS REQUIRED.
FOR LIMITED LIABILITY COMPANIES, PARTNERSHIPS AND SIMILAR LEGAL ENTITIES: A DULY
AUTHORIZED RESOLUTION OF THE BUSINESS ENTITY OR OTHER DULY AUTHORIZED
DOCUMENT SHOWING AUTHORITY OF PERSONS TO SIGN ON BEHALF OF CORPORATION
THREE ORIGINALS OF AGREEMENT ARE REQUIRED; SIGNATURES OF SUBDIVIDER MUST BE ACKNOWLEDGED BY A NOTARY PUBLIC.
5 “CITY”
CITY OF JURUPA VALLEY, a Municipal corporation
________________________________________
Chris Barajas
Mayor
ATTEST:
________________________________________
Vicki Wasko, CMC
City Clerk
APPROVED:
________________________________________
Paul Toor
Director of Public Works/City Engineer
APPROVED AS TO FORM
________________________________________
Peter M. Thorson
City Attorney
Original: 7/1/11
Revised: 2/23/22
F A I T H F U L P E R F O R M A N C E B O N D
CITY OF JURUPA VALLEY , STATE OF CALIFORNIA
(Government Code Section 66499.1)
FOR: Streets and Drainage
$412,000 Parcel Map 38086
Water System $ Bond No.
Sewer System $ Premium
Surety Liberty Mutual Insurance
Company
Principal
Tractor Supply Company West,
LLC, a Delaware LLC
Address 1 N Franklin St., Ste 1700 Address 5401 Virginia Way City/State Chicago, IL City/State Brentwood, TN
Zip code 60606 Zip 37027
Phone 312.631.2670 Phone 949.395.7122
WHEREAS, the City of Jurupa Valley, State of California, and Tractor Supply Company West,
LLC, a Delaware Limited Liability Company (hereinafter designated as “principal”) have entered into, or are about to enter into, the attached agreement(s) whereby principal agrees to install and complete the above designated public improvements relating to Parcel Map 38086 project located at the intersection of Sierra Ave and Armstrong Rd (IP22-003), which agreement(s) is/are hereby referred to and made a part hereof; and,
WHEREAS, said principal is required under the terms of said agreement(s) to furnish bond(s) for the faithful performance of said agreement(s);
NOW, THEREFORE, we the principal and undersigned, a s corporate surety, are held and firmly bound unto the City of Jurupa Valley in the penal sum of four hundred twelve thousand dollars ($412,000) lawful money of the United State s, for the payment of which sum will and truly be made, we bind ourselves, our heirs, succes sors, executors and administrators, jointly and severally, firmly by these presents.
The condition of this obligation is such that if th e above bonded principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, cond itions and provisions in the said agreement and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemni fy and save harmless the City of Jurupa Valley, its officers, agents and employees, as ther ein stipulated, then this obligation shall become null and void; otherwise, it shall remain in full force and effect.
As a part of the obligation secured hereby and in a ddition to the face amount specified therefore, there shall be included costs and reason able expenses and fees, including
reasonable attorney’s fees, incurred by the City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.
F A I T H F U L P E R F O R M A N C E B O N D
The surety hereby stipulates and agrees that no cha nge, extension of time, alteration or addition to the terms of this agreement or to the w ork to be performed there under or the specifications accompanying the same shall in anywi se affect its obligation on this bond, and it does hereby waive notice of any such change, ext ension of time, alteration or addition.
Surety further stipulates and agrees that the provi sions of Section 2845 of the Civil Code and commencement of construction are not conditions precedent to surety’s obligations hereunder and are hereby waived by surety.
When the work covered by the agreement is complete, the City of Jurupa Valley will accept the work and thereupon, the amount of the obligatio n of this bond is reduced by 90% with the remaining 10% held as security for the one-year mai ntenance period provided for in the agreements(s).
IN WITNESS WHEREOF, this instrument has been duly e xecuted by the principal and surety above named, on _________________________________, _____________________.
NAME OF PRINCIPAL:
TRACTOR SUPPLY COMPANY WEST, LLC, A DELAWARE LIMITED
LIABILITY COMPANY
AUTHORIZED SIGNATURE(S):
By: __________________________
Name: Mike Zavilla
Title: Development Manager
(IF CORPORATION, AFFIX SEAL)
NAME OF SURETY: LIBERTY MUTUAL INSURANCE COMPANY
AUTHORIZED SIGNATURE: _______________________________________________ Its Attorney-in-Fact Title
(IF CORPORATION, AFFIX SEAL)
ATTACH NOTARIAL ACKNOWLEDGMENT OF SIGNATURES OF PRINCIPAL AND ATTORNEY-IN-FACT.
M A T E R I A L A N D L A B O R B O N D
CITY OF JURUPA VALLEY , STATE OF CALIFORNIA
(Government Code Section 66499.1)
FOR: Streets and Drainage $206,000 Parcel Map 38086 Water System $ Bond No.
Sewer System $ Premium
Surety Liberty Mutual Insurance
Company
Principal
Tractor Supply Company West,
LLC, a Delaware LLC
Address 1 N Franklin St., Suite 1700 Address 5401 Virginia Way City/State Chicago, IL City/State Brentwood, TN
Zip code 60606 Zip 37027
Phone 312.631.2670 Phone 949.395.7122
WHEREAS, the City of Jurupa Valley, State of California, and Tractor Supply Company West, LLC, a Delaware Limited Liability Company (hereinafter designated as “principal”) have entere d into, or are about to enter into, the attached Subdivision A greement(s) whereby principal agrees to install and complete the above designated public improvemen ts relating to Parcel Map 38086 project located at the intersection of Sierra Ave and Armst rong Rd (IP22-003), which agreement(s) is/are hereby referred to and made a part hereof; and,
WHEREAS, under the terms of said agreement, princip al is required, before entering upon the performance of the work, to file a good and suffici ent payment bond with the City of Jurupa Valley to secure the claims to which reference is made in Section 9100 of the Civil Code of the State of California;
NOW, THEREFORE, said principal and the undersigned, as corporate surety, are held firmly unto the City of Jurupa Valley and all contractors, subc ontractors, laborers, material persons and other persons employed in the performance of said agreeme nts as referred to in Civil Code Section 9100 in the sum of two hundred six thousand dollars ($206,000) for materials furnished or labor thereon of any kind, or for amounts due under Secti on 13020 of the Unemployment Insurance Code, with respect to such work or labor, as requir ed by section 9550 et. Seq. of the Civil Code that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, wi ll pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including r easonable attorney’s fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed upon t hat this bond shall inure to the benefit of any and all persons, companies and corporations entitles to full claims under Section 9100 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.
Should the condition of this bond be fully performe d, then this obligation shall become null and void; otherwise, it shall be and remain in full force
and effect.
M A T E R I A L A N D L A B O R B O N D
The surety hereby stipulates and agrees that no cha nge, extension of time, alteration or addition to the terms of this agreement or to the s pecifications accompanying the same shall in anywise affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition. Surety further stipulates and agrees that the provisions of Section 2845 of the Civil Code are no t a condition precedent to surety’s obligations hereunder and are hereby waived by surety.
IN WITNESS WHEREOF, this instrument has been duly e xecuted by the principal and surety above named, on , .
NAME OF PRINCIPAL: BRE SPACE MIRA LOMA IV, LLC
AUTHORIZED SIGNATURE(S):
By: _________________________
Name: Mike Zavilla
Title: Development Manager
(IF CORPORATION, AFFIX SEAL)
NAME OF SURETY: LIBERTY MUTUAL INSURANCE COMPANY
AUTHORIZED SIGNATURE: _______________________________________
Its Attorney-in-Fact Title
(IF CORPORATION, AFFIX SEAL)
ATTACH NOTARIAL ACKNOWLEDGMENT OF SIGNATURES OF PRI NCIPAL AND ATTORNEY-IN-FACT.
SUBDIVISION MONUMENT BOND
CITY OF JURUPA VALLEY, COUNTY OF RIVERSIDE, STATE O F CALIFORNIA (Government Code Section 66496)
Parcel Map
No 38086
Bond No
Surety Liberty Mutual Insurance
Company
Principal Tractor Supply Company
West, LLC, a Delaware LLC
Address 1 N Franklin St., Ste 1700 Address 5401 Virginia Way City/State Chicago, IL City/State Brentwood, TN
Zip code 60606 Zip 37027
Phone 312.631.2670 Phone 949.395.7122
KNOW ALL MEN BY THESE PRESENTS:
That, Tractor Supply Company West, LLC subdivider, as principal, and Liberty Mutual Insurance Company, a corporation, as surety, are he reby jointly and severally bound to pay to the City of Jurupa Valley the sum of six thousand eight hundred dollars ($6, 800).
The condition of this obligation is that, whereas t he subdivider, as a condition of the filing of the final map of Parcel Map Number 38086, entered into an agreement with the City of Jurupa Valley to set Survey Monuments and Tie Point s in said tract and furnish Tie Notes therefore and to pay the engineer or surveyor perfo rming the work, in full, within 30 days after completion.
NOW, THEREFORE, if the subdivider shall well and truly perform said agreement during the original tern thereof, or of any extension of said term that may be granted by the City of Jurupa Valley, with or without notice to the sur ety, then this obligation shall become null and void; otherwise, it shall remain in full f orce and effect.
As a part of the obligation secured hereby and in a ddition to the face amount specified therefore, there shall be included costs and reason able expenses and fees, including reasonable attorney's fees, incurred by the County in successfully enforc ing such obligation, all to be taxed as costs and included i n any judgment rendered.
The surety hereby stipulates and agrees that no cha nge, extension of time, alteration or addition to the terms of this agreement or to the w ork to be performed thereunder or the specifications accompanying the same shall in anywi se affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition. Surety further stipulates and agrees that the provisions of Section 2845 of the Civil Code and commencement of construction are not conditions precedent to surety's obligations hereunder and are hereby waived by sure ty.
IN WITNESS WHEREOF, this instrument has been duly executed by the principal and surety above named, on _____________________________________________________.
NAME OF PRINCIPAL:
Tractor Supply Company West, LLC, a Delaware Limited Liability Company
AUTHORIZED SIGNATURE(S):
By: __________________________
Name: Mike Zavilla
Title: Development Manager
(IF CORPORATION, AFFIX SEAL)
NAME OF SURETY:
AUTHORIZED SIGNATURE: _______________________________________________ Its Attorney-in-Fact Title
(IF CORPORATION, AFFIX SEAL)
ATTACH NOTARIAL ACKNOWLEDGMENT OF SIGNATURES OF PRINCIPAL AND ATTORNEY-IN-FACT.
Page | 1
STAFF REPORT
D
ATE: MARCH 21, 2024
TO
: HONORABLE MAYOR AND CITY COUNCIL
F
ROM: ROD BUTLER, CITY MANAGER
BY: PAUL TOOR, DIRECTOR OF PUBLIC WORKS/ CITY ENGINEER
S
UBJECT: AGENDA ITEM NO. 13.F
A
DOPTION OF RESOLUTIONS REGARDING THE ANNEXATION OF
ZONE GG (SDP21005 AND SDP20103) TO CITY OF JURUPA VALLEY LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 89 -1-
CONSOLIDATED (“CITY OF JURUPA VALLEY L&LMD 89 -1-C”),
SOUTHWEST CORNER OF LIMONITE AVENUE AND COREY STREET
(SDP21005), SOUTHEAST CORNER OF MISSION BOULEVARD AND
AGATE STREET (SDP20103)
RECOMMENDATION
1) That the City Council adopt Resolution No. 2024-16, entitled:
A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY
INITIATING PROCEEDINGS FOR THE ANNEXATION OF TERRITORY TO CITY
OF JURUPA VALLEY LANDSCAPE AND LIGHTING MAINTENANCE
DISTRICT NO. 89 -1-CONSOLIDATED AS ZONE GG (SDP21005 AND SDP20103) AND THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN SUCH TERRITORY FOR FISCAL YEAR 2024 -2025 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS
AND HIGHWAYS CODE AND ARTICLE XIII D OF THE CALIFORNIA
CONSTITUTION
2) That the City Council adopt Resolution No. 2024-17, entitled A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY
APPROVING THE REPORT OF THE ENGINEER REGARDING THE
PROPOSED ANNEXATION OF TERRITORY TO CITY OF JURUPA VALLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 89 -1- CONSOLIDATED AS ZONE GG (SDP21005 AND SDP20103) AND THE LEVY
AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF JURUPA VALLEY LIGHTING DISTRICT NO. 89-1-CONSOLIDATED FOR FISCAL YEAR 2024-2025
RETURN TO AGENDA
Page | 2
3) That the City Council adopt Resolution No. 2024-18, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY,
CALIFORNIA, DECLARING ITS INTENTION TO ANNEX TERRITORY TO CITY
OF JURUPA VALLEY LANDSCAPE AND LIGHTING MAINTENANCE
DISTRICT NO. 89 -1-CONSOLIDATED AS ZONE GG (SDP21005 AND SDP20103) AND TO LEVY AND COLLECT ASSESSMENTS WITHIN SUCH TERRITORY FOR FISCAL YEAR 2024-2025 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS
CODE AND ARTICLE XIII D OF THE CALIFORNIA CONSTITUTION AND
APPOINTING A TIME AND PLACE FOR HEARING PROTESTS
BACKGROUND
The Zone is composed of two locations: Location No. 1 is an AutoZone retail store (SDP21005) and Location No. 2 is an O’Reilly Auto Parts Store (SDP20103). Location No. 1: Kimley-Horn & Associates is acting as developer for the owner , AutoZone, Inc. who is developing Location No. 1 for a retail property generally located on the southwest corner of the Limonite Avenue and Corey Street intersection. The owner was granted a Site Development Permit, SDP 21005, application MA21294. Location No. 2: The owner, O’Reilly Auto Enterprises, LLC, is developing Location No. 2 for a retail property generally located on the southeast corner of the Mission Boulevard and Agate Street intersection.
The owner was granted a S ite Development Permit, SDP20103, Application No.
MA20258. As part of the approvals, the owners are required to enter into an agreement for the maintenance of the landscape and streetlight s within the public right -of-way fronting the development s and they will be annexed into the City’s L&LMD 89-1-C in Volume 1 of the annual Engineer’s Report as Zone GG (SDP21005 and SDP20103) (the “Zone GG”) to establish an assessment for the operation and maintenance of landscape and streetlighting improvements. The territory proposed to be annexed includes three (3) parcels identified as APNs: Location No. 1: 163-021-040, 163-021-041 and Location No. 2: 171-101-071.
Upon incorporation on July 1, 2011, the City of Jurupa Valley assumed the responsibility for certain City of Jurupa Valley L&LMD 89-1-C zones now within the City’s jurisdictional boundaries. As such, the City is now responsible for the services and charges provided by the City of Jurupa Valley L&LMD 89- 1-C zones within its boundaries. City of Jurupa Valley L&LMD No. 89-1-C currently includes a total of 77 locations within 68 zones; and currently maintains and services 59 locations throughout the City of Jurupa Valley. The District contains 4 7 landscaping/streetlight assessment zones and 21 street lighting assessment zones. The annual levy of assessments on the parcels within the boundaries of L&LMD No. 89-1-C is consistent with the Landscaping and Lighting Act of 1972. On February 4, 2016 the City Council adopted Resolution 2016-01 clarifying that the City of Jurupa Valley L&LMD 89-1-C is distinct from the County of Riverside Landscaping and Lighting Maintenance District No. 89- 1-Consolidated and assumes all responsibility for such district, including annexation of territory to the district.
Page | 3
The scope of Zone GG special includes:
• The installation and planting of landscaping, including trees, shrubs, grass and other ornamental vegetation within the public right -of-way parkway landscaped area identified on the approved L&LMD Landscape Plans for this Zone; • The installation or construction of any facilities which are appurtenant to any of the foregoing, or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris; • The installation or construction of curbs, gutters, walls, sidewalks or paving, water irrigation, drainage or electrical facilities;
• The design, furnishing, construction, and installation of landscaping and irrigation improvements to meet the City’s current standards for L&LMD; and, • The maintenance and/or servicing of any of the foregoing. • The operating energy cost and maintenance of streetlights, as identified in the approved streetlight improvement plans for Zone GG.
ANALYSIS
Adoption of Resolution Nos. 202 4-16, 2024-17, and 2024-18 would allow the City of Jurupa Valley to collect funds for the operation and maintenance of Zone GG facilities of this Landscape and Lighting Maintenance District.
The proposed annexation will have an initial Maximum Assessment for Zone GG in the amount of $ 8,296.61, to be divided by the number of Equivalent Benefit Units of each parcel within the zone boundary. These rates may be adjusted annually by the greater of four percent (4%) or the cumulative percentage increase in the Consumer Price Index over the base year of 2024. The owners have filed a petition representing their willingness to move forward.
Consistent with the City Council’s direction regarding compliance with Article XIII D of the California Constitution and the Lan dscaping and Lighting Act of 1972, the attached Resolutions have been prepared and a public hearing scheduled for 7:00 p.m. on May 16, 2024 to receive testimony for and against the proposed assessments.
OTHER INFORMATION
None.
Page | 4
FINANCIAL IMPACT
The property owners are responsible for the annual payments of the special assessment.
The City will file the special assessment with the County Auditor -Controller for inclusion on the annual property tax roll. The property owners have posted a deposit with their application to form Zone GG, in order to cover City costs incurred in connection with the annexation. Approval of this resolution does not in any way commit the City to any financial contribution or liability by Z one GG. The City’s cost to administer Zone GG annually will be reimbursed through the special assessment charged to property owners.
The revenue from this special assessment will be deposited into City of Jurupa Valley L&LMD 89-1-C and will be used to pay for the services as listed above. Both the revenue and expenses will be part of the City’s FY 2024 -2025 Adopted Budget, and there is no anticipated impact to the general fund.
ALTERNATIVES
1. Take no action.
2. Provide staff with further direction.
************************** SIGNATURES ON FOLLOWING PAGE **************************
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RESOLUTION NO. 2024-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY INITIATING PROCEEDINGS FOR THE ANNEXATION OF
TERRITORY TO CITY OF JURUPA VALLEY LANDSCAPE AND
LIGHTING MAINTENANCE DISTRICT NO. 89 -1-CONSOLIDATED AS ZONE GG (SDP21005 AND SDP20103 ) AND THE LEVY AND
COLLECTION OF ASSESSMENTS WITHIN SUCH TERRITORY FOR
FISCAL YEAR 2024-2025 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS
CODE AND ARTICLE XIII D OF THE CALIFORNIA CONSTITUTION
THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:
Section 1. The City Council of the City of Jurupa Valley proposes to annex territory, described below in Section 2 of this Resolution, to an existing landscaping and lighting district located within the City of Jurupa Valley, which was established pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (hereinafter referred to as the "Act") and wh ich is designated as City of Jurupa Valley Landscape and Lighting Maintenance District No. 89-1-Consolidated (hereinafter referred to as the "District") and to levy and collect assessments pursuant to the Act and Article XIII D of the California Constitution against lots and parcels within such territory to pay for the costs and expenses of the improvements described below in Section 3 of this Resolution for the fiscal year commencing July 1, 2024 and ending June 30, 2025.
Section 2. The territory proposed to be annexed to the District includes 3 parcels identified in two locations, as Assessor Parcel Numbers (APNs) Location No. 1: 163-021-040 and 163-021- 041 and Location No. 2: APN 171 -101-071. Location No. 1 is at the southwest corne r of the Limonite Avenue and Corey Street intersection. Location No. 2 is at the southeast corner of the Mission Blvd and Agate St intersection. Such territory is shown on a map on file in the office of the City Clerk and open to public inspection.
Section 3. The improvements within Zone GG (the “Zone”) include but are not limited to:
the operation, maintenance and servicing of streetlight improvements, ornamental structures, landscaping, including trees, shrubs, grass and other ornamental vegetation, and appurtenant facilities which are appurtenant to any of the aforementioned, including irrigation systems, drainage devices and drywells located in public places within the boundaries of the District.
Maintenance refers to the furnishing of services and ma terials for the ordinary and usual maintenance, operation and servicing of the ornamental structures, landscaping and appurtenant facilities, including repair, removal or replacement of all or part of any of the ornamental structures, landscaping, streetlight or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; the removal of trimmings, rubbish, debris and other solid waste; and the cleaning, sandblasting and painting of walls and other improvements to remove or cover graffiti; Servicing refers to the furnishing of electricity for the landscape and streetlight -2-
improvements, irrigation and operation of the ornamental structures, landscaping, and appurtenant facilities, and water for the irrigation and control of the landscaping and the maintenance of any of the ornamental structures, landscaping and appurtenant facilities.
Section 4. After the proposed territory is annexed to the District, the District shall continue to be designated as City of Jurupa Valley Landscape and Lighting Maintenance District No. 89-1- Consolidated.
Section 5. Lots or parcels of land within the territory proposed to be annexed to the District that are owned or used by any county, city, city and county, special district or any other local governmental entity, the State of California, or the United States shall be assessed unless the City demonstrates by clear and convincing evidence that such lots or parcels receive no special benefit from the proposed improvements.
Section 6. The City Council hereby orders the City Engineer, or his designee, to prepare and file with the City Clerk a report in writing in connection with the annexation of territory described herein to the District and the levy and collection of assessments against lots and parcels of land within such territory. This report shall be prepared in accordance with the Act and Section 4 of Article XIII D of the California Constitution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Jurupa Valley on this 21st day of March, 2024.
Guillermo Silva
Mayor
ATTEST:
Victoria Wasko, CMC
City Clerk
-3-
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF JURUPA VALLEY )
I, Victoria Wasko, City Clerk of the City of Jurupa Valley, do hereby certify that the foregoing Resolution No. 2024-16 was duly passed and adopted at a meeting of the City Council of the City of Jurupa Valley on the 21st day of March, 2024 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Jurupa Valley, California, this 21st day of March, 2024.
Victoria Wasko, City Clerk
City of Jurupa Valley
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RESOLUTION NO. 2024-17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY APPROVING THE REPORT OF THE ENGINEER REGARDING
THE PROPOSED ANNEXATION OF TERRITORY TO CITY OF JURUPA
VALLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT
NO. 89-1-CONSOLIDATED AS ZONE GG (SDP21005 AND SDP20103) AND
THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY
OF JURUPA VALLEY LIGHTING DISTRICT NO. 89-1-CONSOLIDATED FOR FISCAL YEAR 2024-2025
THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:
Section 1. The City Council of the City of Jurupa Valley, pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (hereinafter referred to as the "Act"), did by previous resolution order the City Enginee r, or the City Engineer’s designee, to prepare and file a written report in accordance with the Act and Article XIII D of the California Constitution in connection with the proposed annexation of territory to City of Jurupa Valley Landscape and Lighting Ma intenance District No. 89 -1-Consolidated as Zone GG (SDP21005 and SDP20103)(the “Zone GG”) and the levy and collection of assessments against lots and parcels of land within City of Jurupa Valley Landscape and Lighting Maintenance District No. 89-1-Consolidated for the fiscal year commencing July 1, 2024 and ending June 30, 2025.
Section 2. The Engineer has prepared and filed with the City Clerk of the City of Jurupa Valley and the City Clerk has presented to the City Council such report entitled "City of Jurupa Valley Landscape & Lighting Maintenance District No. 89-1-Consolidated Engineer’s Report for Annexation of Zone GG (SDP21005 and SDP20103)" (the "Report").
Section 3. The City Council has carefully examined and reviewed the Report, and the Report is hereby approved as filed.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Jurupa Valley on this 21st day of March, 2024.
Guillermo Silva
Mayor
-2-
ATTEST:
Victoria Wasko, CMC
City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF JURUPA VALLEY )
I, Victoria Wasko, City Clerk of the City of Jurupa Valley, do hereby certify that the foregoing Resolution No. 2024-17 was duly passed and adopted at a meeting of the City Council of the City of Jurupa Valley on the 21st day of March, 2024 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Jurupa Valley, California, this 21st day of March, 2024.
Victoria Wasko, City Clerk
City of Jurupa Valley
-1-
RESOLUTION NO. 2024-18
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA, DECLARING ITS INTENTION TO ANNEX
TERRITORY TO CITY OF JURUPA VALLEY LANDSCAPE AND
LIGHTING MAINTENANCE DISTRICT NO. 89 -1-CONSOLIDATED AS ZONE GG (SDP21005 AND SDP20103) AND TO LEVY AND COLLECT ASSESSMENTS WITHIN SUCH TERRITORY FOR FISCAL YEAR 2024 - 2025 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF
THE CALIFORNIA STREETS AND HIGHWAYS CODE AND ARTICLE
XIII D OF THE CALIFORNIA CONSTITUTION AND APPOINTING A
TIME AND PLACE FOR HEARING PROTESTS
THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:
Section 1. Pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (hereinafter referred to as the "Act") and as provided by Article XIII D of the California Constitution, the City Council of the City of Jurupa Valley, by previous Resolution, has initiated proceedings for the annexation of territory described below in Section 4 of this Resolution to City of Jurupa Valley Landscape and Lighting Maintenance District No. 89 -1-Consolidated (hereinafter referred to as the "District") as Z one GG (SDP21005 and SDP20103 )(the “Zone GG”), and the levy and collection of assessments against the lots and parcels of land within such territory for fiscal year 202 4-2025 to pay for the costs and expenses of the improvements described below in Section 6 of this Resolution.
Section 2. The Engineer selected by the City Council has prepared and filed with the City Clerk of the City of Jurupa Valley and the City Clerk has presented to the City Council a report in connection with the proposed annexation of territory to the District and the levy and collection of assessments against the lots and parcels of land within such territory for fiscal year 202 4- 2025, and the City Council did by previous Resolution approve such report.
Section 3 . The City Council hereby declares its intention to o rder the annexation of territory described below in Section 4 of this Resolution to the District and to levy and collect assessments against the lots and parcels of land within such territory for fiscal year 202 4-2025 to pay for the costs of the improvemen ts described below in Section 6 of this Resolution. The Council hereby determines that the public interest requires this annexation to the District and levy and collection of assessments.
Section 4. The territory proposed to be annexed to the District i ncludes parcels in two locations: Location No. 1, identified as Assessor Parcel Numbers (APNs) 163-021-040 and 163- 021-041, located at the southwest corner of the Limonite Avenue and Corey Street intersection and Location No. 2 , identified as APN 171-101-071, located at the south east corner of the Mission Blvd and Agate Street intersection. Such territory is shown on a map on file in the office of the City Clerk and open to public inspection.
-2-
Section 5 . After the proposed territory is annexed to the Distr ict, the District shall continue to be designated as City of Jurupa Valley Landscape and Lighting Maintenance District No. 89-1-Consolidated.
Section 6 . The improvements within Zone GG include but are not limited to: the operation, maintenance and servic ing of streetlight improvements, ornamental structures, landscaping, including trees, shrubs, grass and other ornamental vegetation, and appurtenant facilities which are appurtenant to any of the aforementioned, including irrigation systems, drainage devices and drywells located in public places within the boundaries of the District.
Maintenance refers to the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of the ornamental structures, landscaping and appurtenant facilities, including repair, removal or replacement of all or part of any of the ornamental structures, landscaping, streetlight or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivati on, irrigation, trimming, spraying, fertilizing and treating for disease or injury; the removal of trimmings, rubbish, debris and other solid waste; and the cleaning, sandblasting and painting of walls and other improvements to remove or cover graffiti; S ervicing refers to the furnishing of electricity for the landscape and streetlight improvements, irrigation and operation of the ornamental structures, landscaping, and appurtenant facilities, and water for the irrigation and control of the landscaping and the maintenance of any of the ornamental structures, landscaping and appurtenant facilities..
Section 7. Lots or parcels of land within the District that are owned or used by any county, city, city and county, special district or any other local govern mental entity, the State of California, or the United States shall be assessed unless the City demonstrates by clear and convincing evidence that such lots or parcels receive no special benefit from the proposed improvements.
Section 8. Reference is hereby made to the report of the Engineer entitled “City of Jurupa Valley Landscape and Lighting Maintenance District No. 89-1-Consolidated Engineer’s Report for Annexation of Zone GG (SDP21005 and SDP20103)” on file with the City Clerk for a full and detailed description of the improvements, the boundaries of the territory proposed to be annexed to the District, the boundaries of the existing District and the zones therein, and the proposed assessments upon assessable lots and parcels of land within the territory proposed to be annexed to the District.
Section 9. Notice is hereby given that Thursday, the 16th of May, 2024, at 7:00 P.M. in the City Council chambers at 8930 Limonite Avenue, Jurupa Valley, California, is the time and place fixed for a public hearing by the City Council on the question of the annexation of the territory to the district described above of Section 4 of this resolution to the District and the levy and collection of the assessment fo r fiscal year 2024 -2025 against the lots and parcels of land within such territory. All interested persons shall be afforded the opportunity to hear and be heard.
Section 10 . The City Clerk is hereby authorized and directed to give notice of such hearing as provided by law by causing a notice of the public hearing and an assessment ballot to be mailed by first class mail to the record owners of the parcels in the territory proposed to be -3-
annexed to the District no less than 45 days before the date of the public hearing.
Section 11 . The City Council hereby designates Victoria Wasko, City Clerk, 8930 Limonite Avenue, Jurupa Valley, California, (951) 332 -6464 to answer inquiries regarding the hearing, protest proceedings, and procedural or technical matters.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Jurupa Valley on this 21st day of March, 2024.
Guillermo Silva
Mayor
ATTEST:
Victoria Wasko, CMC
City Clerk
-4-
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF JURUPA VALLEY )
I, Victoria Wasko, City Clerk of the City of Jurupa Valley, do hereby certify that the foregoing Resolution No. 2024-18 was duly passed and adopted at a meeting of the City Council of the City of Jurupa Valley on the 21st day of March, 2024 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Jurupa Valley, California, this 21st day of March, 2024.
Victoria Wasko, City Clerk
City of Jurupa Valley
CITY OF JURUPA VALLEY
LANDSCAPE AND LIGHTING
MAINTENANCE DISTRICT
NO. 89-1-CONSOLIDATED
ENGINEER’S REPORT FOR ANNEXATION OF
ZONE GG (SDP21005 AND SDP20103)
PREPARED BY
41593 Winchester Rd, Suite 200
Temecula, CA 92590
www.weareharris.com
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
TABLE OF CONTENTS
Engineer’s Certification ................................................................................................. i Executive Summary ....................................................................................................... 1 A. Introduction ............................................................................................................. 1 B. Assessment District ................................................................................................. 3 Part I – Plans and Specifications ................................................................................... 4 A. Description of the Assessment District .................................................................. 4 B. Description of Improvements and Services Authorized by the Landscaping and Lighting Act of 1972 ........................................................................................ 4 C. Improvements and Services for Zone GG .............................................................. 5
Part II – Method of Apportionment .............................................................................. 7 A. Method of Apportionment .................................................................................... 7 B. Annual Assessment .............................................................................................. 12 C. Maximum Assessment Methodology .................................................................. 18
Part III – Cost Estimate ................................................................................................ 19 Part IV – Assessment Diagrams/Boundary Map ......................................................... 20 Part V – Assessment Rolls ........................................................................................... 23
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
i
ENGINEER’S CERTIFICATION
AGENCY: THE CITY OF JURUPA VALLEY
PROJECT: ANNEXATION OF CITY OF JURUPA VALLEY
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 89-1-CONSOLIDATED
ZONE GG
TO: THE CITY COUNCIL OF THE
CITY OF JURUPA VALLEY
STATE OF CALIFORNIA
ENGINEER’S REPORT
LANDSCAPING AND LIGHTING ACT OF 1972, DIVISION 15 OF THE
STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA
Pursuant to the provisions of Sections 22565 through 22574 of the Landscaping and Lighting Act of 1972, said act being Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”), in compliance with the substantive and procedural requirements of Articles XIII C and XIII D (Proposition 218) of the California Constitution, recent court precedent and under the direction of the City Council of the City of Jurupa Valley, California (“City Council”), submitted herewith is the annexation Engineer’s Report (“Report”) for the City of Jurupa Valley (“City”).
This Report provides for the annexation of Zone GG into the City of Jurupa Valley Landscape and Lighting Maintenance District No 89-1-Consolidated (“JV L&LMD No. 89-1-C” or “District”) as required under the terms of SDP21005 and SDP20103 issued for the development of the following Assessor Parcel Numbers (APN):
163-021-040
163-021-041
171-101-071
This Report also establishes the Maximum Assessment to be levied commencing with Fiscal Year 2024-2025 (i.e., commencing July 1, 2024 and ending June 30, 2025) and continuing in all subsequent Fiscal Years, for the area to be known and designated as:
Zone GG
I do hereby assess and apportion the total amount of the costs and expenses upon parcels of land within the designated area liable therefore and benefited thereby, in proportion to the estimated benefits that each parcel receives, respectively, from said services.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
ii
I, the appointed Engineer, acting on behalf of the City of Jurupa Valley, pursuant to the 1972 Act, do hereby submit the following:
The costs and expenses of the District which have been assessed upon the parcels of land in the District benefited thereby in direct proportion and relation to the estimated benefits to be received by each of said parcels pursuant to the provisions of law. An Assessment Diagram/Boundary Map is filed herewith as required by law, showing the District as well as the boundaries and dimensions of the respective parcels or lots and subdivisions of land within said District, as the same exist as of the date of this Report.
Reference is made to the Assessor Parcel Map for a description of the lots or parcels. An Assessment Roll showing the annual assessment for each parcel corresponding to the numbers assigned to each parcel by the Riverside County Assessor and are current as of the date of this Report.
In conclusion, it is my opinion that the assessments for Zone GG have been spread in accordance with the benefits that each parcel receives from the items being financed.
DATED this 4th day of March 2024
___________________________________________
Alison M. Bouley, P.E., Assessment Engineer
R.C.E. No. C61383
Engineer of Work
County of Riverside
State of California
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
1 EXECUTIVE SUMMARY
A. Introduction
Pursuant to the provisions of Sections 22565 through 22574 of the Landscaping and Lighting Act of 1972, said act being Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”), in compliance with the substantive and procedural requirements of Articles XIII C and XIII D (Proposition 218) of the California Constitution and recent court precedent, the costs and expenses of Zone GG (“Zone GG” or “Zone”) have been assessed upon the parcels of land in the Zone benefited thereby in direct proportion and relation to the estimated benefits to be received by each of said parcels. For particulars as to the identification of said parcels, reference is made to the Assessment Diagram/Boundary Map, a reduced copy of which is included in Part IV of this Report. On the 21st day of March, 2024 the City Council, City of Jurupa Valley, State of California, ordering the preparation of the Engineer’s Report (“Report”) providing for the annexation of Zone GG did, pursuant to the provisions of the 1972 Act, adopt Resolution No. 2024-______ for a special assessment district known and designated as:
Zone GG
The annexation of Zone GG includes the parcels identified by the Assessor Parcel Numbers (APNs) valid as of the date of this Report:
163-021-040
163-021-041
171-101-071
Annexation into a landscape maintenance district for the maintenance of improvements in perpetuity is a prerequisite for development of these parcels or any future subdivision of land under the terms of SDP21005 and SDP20103.
As required by law, an Assessment Diagram/Boundary Map is filed herewith, showing the Zone, as well as the respective parcels and subdivisions of land within said Zone as they exist on the date of this Report. Each of which subdivisions of land into parcels or lots, respectively, has been assigned a distinctive number and is so indicated on the Assessment Diagram/Boundary Map and in the Assessment Roll contained herein. Harris submits this Report, consisting of five parts, for the annexation of Zone GG and the establishment of the Maximum Assessment to be levied and collected commencing Fiscal Year 2024-2025 and continuing in subsequent fiscal years.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
2 Part I
Plans and Specifications: A description of Zone GG boundaries and the proposed improvements within said District. The District shall consist of three parcels which comprise the commercial development known as Zone GG. The proposed improvements described in this Report are based on the requirements of SDP21005 and SDP20103 and the current development and improvement plans provided to Harris by the City of Jurupa Valley as of the date of this Report. (1) Approved Street Improvement Plans (IP22-008/SDP21005), Auto Zone Jurupa Valley # 3620 by Kimley Horn, submittal dated 02/14/2023 signed by City Engineer Paul Toor 04/038/2023, (2) Unsigned Off-Site Landscape Plans for Auto Zone Jurupa Valley # 3620 by Kimley Horn, dated 03/30/2023 and (3) Approved Street Improvement Plans for Mission Blvd and Agate St, Project No. MA20258 (IP22- 014/SDP20103), by TAIT, signed by City Engineer Paul Toor 12/20/2023 (“Plans”) fsare on file in the office of the City Engineer and are incorporated into this Report by reference.
Part II
Method of Apportionment: A narrative of the property benefits from the improvements and the method of calculating each property’s proportional special benefit and annual assessment. The proposed initial Maximum Assessment established for Zone GG is based on current property development Plans and estimated annual costs and expenses associated with all improvements to be accepted and maintained by Zone GG at build-out.
Part III
Cost Estimate: An estimate of the cost of the landscape and streetlight improvements maintenance and services, including incidental costs and expenses in connection therewith, for Fiscal Year 2024- 2025.
Part IV
Assessment Diagram/Boundary Map: An Assessment Diagram/Boundary Map showing the parcels of land included within the boundaries of Zone GG. For details concerning the lines and dimensions of the applicable Assessor’s Parcel Numbers, refer to the County Assessor’s Maps as of the date of this Report.
Part V
Assessment Roll: A listing of the Assessor’s Parcel Numbers, or the lot/unit numbers assigned for subdivided parcels, and the initial Maximum Assessment per parcel or lot/unit to be applied on the tax roll for Fiscal Year 2024-2025.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
3 B. Assessment District
The improvements and services to be provided by Zone GG generally include landscape and streetlight maintenance. The formation of Zone GG will provide the financial mechanism (annual assessments) by which the ongoing operation and maintenance of these improvements and services will be funded in perpetuity. Zone GG’s structure, proposed improvements, method of apportionment and assessments described in this Report are based on the Plans provided to Harris as of the date of this Report, including all estimated direct expenditures, incidental expenses, and reserves associated with the maintenance and servicing of the proposed improvements.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
4 PART I – PLANS AND SPECIFICATIONS
A. Description of the Assessment District
Zone GG has two locations: Location No. 1 is located within the City of Jurupa Valley, County of Riverside, State of California generally north of 63rd Street, south of Limonite Ave, east of Downey Street and west of Corey Street. Location No. 2 is located within the City of Jurupa Valley, County of Riverside, State of California generally north of Wild Pony Drive, south of Mission Blvd., east of Agate Street and west of Hobbs Ct. At full development, Zone GG is projected to include three assessable commercial parcels and zero non-assessable parcels. Zone GG consists of all lots/units, parcels and subdivisions of land located in the development area currently defined by the following Assessor Parcel Numbers as of the date of this Report:
163-021-040
163-021-041
171-101-071
A general boundary map for the Zone is presented in Part IV of this Report.
B. Description of Improvements and Services Authorized by the Landscaping and Lighting Act of 1972
As applicable to the District, the 1972 Act (specifically, Section 22525 of the California Streets and Highways Code) defines improvements to mean one or any combination of the following:
The installation or planting of landscaping.
The installation or construction of statuary, fountains, and other ornamental structures and facilities.
The installation or construction of public lighting facilities, including, but not limited to, traffic signals.
The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. The installation of park or recreational improvements, including, but not limited to, all of the following:
o Land preparation, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks, and drainage.
o Lights, playground equipment, play courts, and public restrooms.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
5 The maintenance or servicing, or both, of any of the foregoing, and any of the improvements authorized in Streets and Highways Code Section 22525 (i). The acquisition of land for park, recreational, or open-space purposes. The acquisition of any existing improvement otherwise authorized pursuant to this section. The acquisition or construction of any community center, municipal auditorium or hall, or similar public facility for the indoor presentation of performances, shows, stage productions, fairs, conventions, exhibitions, pageants, meetings, parties, or other group events, activities, or functions, whether those events, activities, or functions are public or private.
Section 22526 of the California Streets and Highways Code states that “incidental expenses” associated with the improvements include, but are not limited to the following:
The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment.
The costs of printing, advertising, and the giving of published, posted, and mailed notices. Compensation payable to the County for collection of assessments. Compensation of any engineer or attorney employed to render services in proceedings pursuant to this part.
Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements.
Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5 of the California Streets and Highways Code.
Costs associated with any elections held for the approval of a new or increased assessment.
Section 22531 of the 1972 Act defines “maintain” or “maintenance” to mean the following:
Furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:
Repair, removal, or replacement of all or any part of any improvement. Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating [vegetation] for disease or injury. The removal of trimmings, rubbish, debris, and other solid waste. The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.
C. Improvements and Services for Zone GG
Zone GG provides for the collection of annual assessments to fund the ongoing maintenance and servicing of landscaping and streetlight improvements on Limonite Avenue & Corey Street and Mission Boulevard and Agate Street within the public right-of-way of the following parcels:
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
6 163-021-040
163-021-041
171-101-071
The assessments will also fund any appurtenant facilities and related incidental expenses including, but not limited to, the cost of personnel, electrical energy, materials, equipment, contracting services, and other items necessary for the satisfactory operation of these services which are the responsibility of Zone GG.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
7 PART II – METHOD OF APPORTIONMENT
A. Method of Apportionment
The proposed improvements, the associated costs, and assessments have been carefully reviewed, identified, and allocated based on special benefit.
Landscape and streetlight maintenance are the responsibility of Zone GG.
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, which include dedicated easements for landscape use, and appurtenant facilities. Section 22573 of the 1972 Act gives the following instructions for apportioning assessments to the parcels within the district:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
The formula used for calculating assessments for parcels within Zone GG, which reflects the composition of the parcels and the improvements and services which are the responsibility of Zone GG, fairly apportions the costs based on the estimated benefit to each parcel.
In addition, Article XIII D of the California Constitution (“Article”) requires that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. The Article provides that only special benefits are assessable, and the County must separate the general benefits from the special benefits conferred on a parcel. A special benefit is a particular and distinct benefit over and above general benefits conferred on the public at large, including real property within the district. The general enhancement of property value does not constitute a special benefit.
Equivalent Benefit Units
A methodology, which takes into consideration the impact of land use and parcel size, has been developed and applied to Zone GG. This methodology, called Equivalent Benefit Units (EBUs), calculates the EBUs for each parcel where every land use is converted to EBUs based on the assessment formula appropriate for the City. Single Family Residential, which includes Condominiums, is defined as the basic unit for calculation of assessments and assigned 1 EBU per parcel. Multi-Family Residential (Apartments and Mobile Home Parks) are converted to EBUs based on the number of dwelling units on each parcel. Commercial/Industrial, Parks, and certain Public Property, such as Schools, are converted to EBUs based on the lot size of each parcel of land. Vacant Property, Property Owners Association Property, Public Property and Exempt parcels are assigned Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
8 zero EBUs. The EBU method is seen as the most appropriate and equitable for landscape and streetlight
maintenance districts, as the benefit to each parcel from the improvements are apportioned as a function of land use type and parcel size.
Parcel Classification
Residential:
Residential: Residential means a parcel for which a building permit has been issued permitting construction of one or more Residential dwelling units. Residential parcels shall be further classified as Single Family Residential, Condominium, Multi-Family Residential and Mobile Homes. Single Family Residential (SFR): SFR means all parcels of residential property, other than Multi-Family Residential Property. The SFR parcel is the basic unit for calculation of the benefit assessments. Parcels designated as SFR land use will be assigned 1 EBU per dwelling unit, including vacant subdivided residential lots.
Condominium: Condominium means all parcels of developed property within a residential building or buildings comprised of dwelling units with each unit having individual ownership and assigned an individual assessor parcel number. Condominiums will be treated the same as SFR units. Therefore, parcels designated as Condominium land use will be assigned 1 EBU per dwelling unit.
Multi-Family Residential (Apartments): Multi-Family Residential (Apartments) means all parcels of property that consist of a residential building or buildings comprised of attached dwelling units available for rental by the general public, not for sale to an end user, and under common management.
Mobile Home Parks: Mobile Home Parks means all parcels of land with manufactured homes, all under common management.
The lower average population density and reduced average unit size of apartments and mobile homes compared to the typical population density and size of a SFR results in a lesser benefit per unit from landscaping and streetlight improvements maintenance and services.
Multi-Family residence water consumption is approximately 80% of a typical single family residence. Therefore, we can conclude that the average apartment unit impacts infrastructure approximately 80% as much as a single family residence. Mobile Home Park residence water consumption is approximately 50% of a typical single family residence.
Therefore, we can conclude that the average mobile home impacts infrastructure approximately 50% as much as a single family residence .
Therefore, the EBUs assigned to a Multi-Family Residential or a Mobile Home Park parcel are calculated based on the number of dwelling units and the appropriate Equivalent Benefit Factor (as shown in Table 1). Specifically, the Equivalent Benefit Factor for multi-residential Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
9 (0.8) is multiplied by the number of dwelling units on the parcel to determine the total EBUs for the multi-unit residential parcel. Similarly, the total EBUs for a mobile home park parcel are calculated by multiplying the Equivalent Benefit Factor (0.5) by the number of mobile home units on the parcel.
Non-Residential:
Non-Residential: Non-Residential means a parcel for which a building permit has been issued permitting construction of one or more Non-Residential structures. Non-Residential parcels shall be further classified as Commercial/Industrial: Commercial/Industrial means non-residential parcels that are not Exempt, Public Property, Property Owners Association Property, or Vacant, and are used for retail, professional, medical, restaurant, government, institutional, financial, lodging, or other commercial/industrial related uses. These parcels are assigned EBUs based on acreage. In converting Commercial/Industrial properties to EBUs, the factor used is the City of Jurupa Valley average single family residential density of 2.64 dwelling units per acre (as derived from the Riverside County Assessor Roll, as of January 1, 2024, the total number of SFR units in the City divided by the entire SFR area (acres) of the City)(22,799 SFR units / 8,640.18 acres = 2.64 dwelling units/acre).
Commercial/Industrial parcels benefit from landscaping and streetlighting improvements consistent with SFR parcels. Therefore, the Commercial/Industrial parcels, including institutional uses, will be assigned 2.64 EBUs per acre.
Public Property and Other Property:
Public Property: Public property means all parcels which are used as a Residential or Commercial/Industrial parcels and receive special benefit. These parcels shall be assigned the appropriate Residential or Commercial/Industrial land use and assessed the EBU rates based on their use as indicated above.
Parks: Parks will be assessed on parcel frontage which is the approximate metric of the parcel typically benefiting from the Zone landscaping and streetlighting improvements. The typical frontage for a SFR is fifty (50) feet. Park parcels will be assessed 1 EBU for every fifty (50) feet of frontage.
Property Owners Association Property (POAP): Property Owners Association Property means all parcels which have been conveyed, dedicated to, or irrevocably offered for dedication to a property owner association, including any master or sub-association. The ultimate benefactors of these parcels are the property owners themselves. Therefore, the costs of providing landscape improvements maintenance and services for POAP are included in the assessor’s parcels associated with that common area. Therefore, these parcels are defined as having a zero EBU factor and, therefore, zero EBUs to be assessed.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
10 Schools: Schools will be assessed as 2.64 EBUs per acre for those portions of the parcels with building improvements on them, and the playground and athletic fields will not be assessed as they are the same as Property Owners Association Property with no development potential.
Exempt Property and Vacant Property:
Exempt: Exempt means any parcel dedicated as public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-way, public greenbelts, parkways and that portion of public property that is not developed or used for business purposes similar to private commercial, industrial and institutional activities.
Also defined as Exempt parcels are utility rights-of-way, common areas (such as in condominium complexes), landlocked parcels and small parcels vacated by the City as these parcels have little or no development potential and do not benefit from the improvements.
These parcels are defined as having a zero EBU factor and, therefore, zero EBUs to be assessed.
Vacant Property: Vacant Property means parcels with no improved structures. These parcels do not benefit from the landscaping and streetlighting Zone improvements. Therefore, these parcels are defined as having a zero EBU factor and, therefore, zero EBUs to be assessed.
Vacant parcels with approved subdivision maps filed on them will be assessed at the rate appropriate to their future designated use.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
11 Determination of Rate
A summary of Equivalent Benefit Unit (EBU) rates is shown in Table 1:
TABLE 1
Land Use Category
Basic
Unit
Equivalent Benefit
Factor EBU Rates
Residential:
Single Family Residential 1
D.U. X 1.00 = 1 EBU/DU
Condominium
1 D.U.
X 1.00 = 1 EBU/DU
Multi-Family Apartments
1 D.U. X 0.80 = 0.80 EBU/DU
Mobile Home Park
1 Space X 0.50 = 0.50 EBU/Space
Non-Residential:
Commercial/Industrial
Per
Acre X 2.64 = 2.64 EBU/Acre
Schools
Per
Acre X 2.64 =
2.64 EBU/Acre
Area of Building
Improvements
Public Property and Other Property:
Public Property
Per
Acre X
Per Residential or
Commercial/Industrial
Use
=
EBUs determined by
Residential or
Commercial/Industrial
Use
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
12 Parks Per
Acre X Per Park Frontage = 1 EBU per 50 feet of
frontage
POAP N/A X 0.00 = 0.00 EBU/DU
Exempt & Vacant Property:
Exempt & Exempt N/A X 0.00 = 0.00 EBU/DU
B. Annual Assessment
The Method of Apportionment of the Assessment is based upon the relative special benefit derived from the improvements and conferred upon the assessable real property within Zone GG over and above general benefit conferred upon the assessable real property within Zone GG or to the public at large. The assessment for each assessable parcel within Zone GG is calculated as follows:
Each parcel currently within the District will be placed into one of the designated categories by land use. Using the EBU factor for the applicable land use category in Table 1 above, multiply the EBU factor rate by the number of Basic Units for each parcel to determine the number of EBUs for that parcel.
Once the total costs and the total number of EBUs associated with all parcels within the District are determined, the total costs are divided by the total EBUs to determine an assessment rate for each EBU in the District.
Total District Costs ÷ Total Number of EBUs in District = District Assessment Rate per EBU
Each individual parcel’s assessment will then be determined by multiplying the District assessment rate by the parcel’s total EBUs.
District Assessment Rate per EBU x Parcel’s Total EBUs = Parcel’s Annual Assessment
Currently, there are three commercial parcels located in the District. Applying the EBU formula (2.64 EBUs x 2.27 acres) results in a total EBU count of 5.99 EBUs for Zone GG.
The maximum assessment rate is subject to a cost-of-living increase as explained in the Maximum Assessment Methodology section below.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
13 Separation of General Benefit and Special Benefit
The identified improvements and services provide benefits to the parcels located within the District.
Some of these benefits are “special benefits,” benefits that are above and beyond those “general benefits” provided to the public at large or properties located outside the District. Under Assessment Law, only “special benefits” are assessable. As such, isolation and quantification of the “special benefits” associated with the improvements and services are paramount. In order to isolate the “Special Benefits,” it is necessary to quantify the amount of “General Benefits” associated with the improvements and services.
General Benefit – Landscaping
In reviewing the location and extent of the specific landscaped areas and improvements to be funded by Zone assessments and the proximity and relationship to properties to be assessed, it is evident these improvements were primarily installed in connection with the development of the property and are required for development of the property. It is also evident that the maintenance of these improvements and the level of maintenance provided has a direct and particular impact (special benefit) on those properties in proximity to those improvements. Furthermore, this level of maintenance is beyond that which is required to ensure the safety and protection of the general public and property in general, and such maintenance has no quantifiable benefit to the public at large or properties outside of the Zone.
In the absence of a special funding district, the City would typically provide only limited tree management, minimal weed abatement, as-needed rodent control and erosion control services for the various landscape easement areas. This baseline level of service would typically provide for periodic servicing of the improvement areas (generally twice annually) or on an as needed basis.
This baseline level of service provides for general public safety and essential property protection to avoid negative impacts on adjacent roadways and vehicles traveling on those roadways and potential property damage resulting from right of way deterioration but results in a far less visually pleasing environment than is created with the enhanced levels of services associated with the regular landscape maintenance that will be provided in the Zone. Additionally, enhanced environmental quality through improved erosion resistance, dust and debris control, and fire prevention as a result of the installation of the improvements to be maintained by the Zone provide benefits to the public at large.
Based on service provider cost estimates provided by the City, the cost to provide the baseline level of service for right of way landscaped areas, before development, is currently estimated to be approximately $0.01762 per square foot in right-of-way landscaped areas.
This baseline servicing, unlike the enhanced aesthetic services funded through the Zone assessments, would provide benefits to the general public and to the properties adjacent to the Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
14 Zone. The cost of providing these baseline services along with an eight and a half percent (8.5%) cost factor for City overhead and administration is treated as the cost of general benefits from landscape maintenance services. Therefore, for the landscaped area a total rate of $0.01912 per square foot ($0.01762 + 8.5%) is applied to calculate the general benefit costs for the assessed landscape improvements.
Any share of the benefits received from an improvement that does not provide a special benefit to the assessed properties is considered to be a general benefit provided by the improvements. The cost of such general benefit is not to be assessed to the properties in the Zone, but instead is contributed by the city from the city’s General Fund or other financial sources and not funded by assessments.
The benefits provided by the installed landscaping improvements which provide general benefits are as follows: Enhanced adaptation of the urban environment within the natural environment by providing adequate landscaping within the District.
Enhanced environmental quality through improved erosion resistance, dust and debris control.
Enhanced quality of life through well-maintained landscaped areas which create a welcoming environment for employees and customers.
General Benefit - Street Lighting
The project includes installation, operation and maintenance of one new street light on Limonite Ave and the upgrade, operation and maintenance of 2 existing streetlights on Mission Blvd and 1 existing streetlight on Agate St. Arterial street lights clearly provide a measure of general benefit to the public and to properties in general resulting from nighttime traffic safety and circulation on these primary streets. Agate Street is a local street. Limonite Ave and Mission Blvd are arterial roadways and are composed of two lanes in each direction. The lane immediately adjacent to the parcel is primarily used for local traffic, including accessing the project parcel, and confers a particular and distinct special benefit upon parcels within Zone GG. The thru lane, located nearest the median, is designated for traffic continuing on past the parcel. The thru lane comprises 50% of the two lanes bordering the parcel. Therefore, it is reasonable to conclude that fifty percent (50%) of the arterial street lights and associated costs to service and maintain that street lights would be considered a general benefit.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
15 A summary of the General Benefit Offset calculation is as follows:
ImprovementCost per sqftArea MaintainedCity overhead 8.5%General BenefitLandscaping 0.01762$ 5,992 8.97$ 114.55$ Improvement# of Thru Lanes/Total LanesGeneral Benefit %Total Streetlight Maintenance CostCity overhead 8.5%General BenefitStreetlighting 1 / 2 50% 1,382.96$ 58.78$ 750.26$ 864.81$ General Benefit Offset CalculationTotal General Benefit Offset Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
16 Special Benefit – Landscaping
The landscape improvements which will be installed as part of the approved development within Zone GG provide direct and special benefit to the lots or parcels within the District. Therefore, the maintenance of these improvements also provides direct and special benefit to parcels within the District by maintaining the functionality of the improvements and allowing the improvements to operate in a proper manner.
Each and every lot or parcel in the District receives a particular and distinct benefit from the improvements over and above general benefits conferred by the improvements. First, the improvements were conditions of approval for the creation or development of the parcels. In order to create or develop the parcels, the City required the developer to install landscape improvements and to guarantee the maintenance of the landscape improvements and appurtenant facilities serving these lots or parcels. Therefore, each and every lot or parcel within the District could not have been developed in the absence of the installation and expected maintenance of these improvements and appurtenant facilities.
In addition, the improvements continue to confer a particular and distinct special benefit upon parcels within Zone GG because of the nature of the improvements. The proper maintenance of landscapes, and appurtenant improvements specially benefits owners of parcels within Zone GG by attenuating noise from adjacent streets and controlling dust for those properties in close proximity to the landscaping. Spraying and treating landscaping for disease reduces the likelihood of insect infestation and spread of other diseases to landscaping throughout the properties in the District. The proper maintenance of the landscaping, ornamental structures, and appurtenant facilities screen the property visual barriers, provide shade and enhance the outdoor environment, increase rental rates and the desirability of commercial spaces. Additionally, the proper maintenance of landscaping and appurtenant structures improves the attractiveness of the properties within the District. This provides a positive visual experience each and every time a trip is made to or from the property in the District.
Government-owned parcels or easements, utility easements, and flood channel parcels do not benefit from the improvements due to their type of use and lack of human habitation on such parcels. Parcels of this nature are usually vacant narrow strips of land or flood control channels and therefore do not generate or experience pedestrian or vehicular traffic. Nor do these types of parcels support dwelling units or other structures that would promote frequent use by the traveling public. As a result of this lack of activity on such parcels, they do not receive any benefit from landscaping improvements and are not assessed.
Special Benefit – Street Lighting
The operation, maintenance and servicing of lighting provides a special benefit to each and every assessable lot or parcel within the development or vicinity which are adjacent to such lighting resulting in: 1) improved security of such lots or parcels, 2) improved ingress and egress from such Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
17 lots or parcels and traffic circulation by illuminating access after sunset, and 3) improved nighttime visibility for the local access of emergency vehicles.
Special Benefits of Zone GG Authorized Improvements and Services The special benefits associated with landscaping improvements to be installed and maintained are specifically:
Improved aesthetic appeal of properties within the District, providing a positive representation of the area and the properties themselves. Enhanced adaptation of the urban environment within the natural environment by providing adequate green space and landscaping within the District. Increased sense of pride in ownership resulting from well-maintained improvements associated with the properties within the District.
Reduced criminal activity and property-related crimes (especially vandalism) to improvements within the District through well-maintained surroundings and amenities. A well-maintained frontage can increase visibility and therefore economic opportunity.
The special benefits of street lighting are the provision of energy, convenience, safety, security of property, improvements to be installed and maintained are specifically:
Enhanced deterrence of crime such as vandalism and other criminal activities. Improved visibility to assist police in the protection of property. Improved traffic circulation.
Improved visibility for egress from and ingress to the property.
Summary
In summary, no property is assessed in excess of the reasonable cost of the proportional special benefit conferred on that property. The special benefit proportionate share of the costs and expenses for the provision of landscaping and streetlighting, as well as costs and expenses for the maintenance of the landscaping and streetlighting are apportioned on an EBU basis and assessed only for special and direct benefits. The general benefit will be funded by the City General Fund or other financial sources.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
18 C. Maximum Assessment Methodology
The purpose of establishing a Maximum Assessment formula is to provide for reasonable increases and inflationary adjustments to annual assessments without requiring costly noticing and mailing procedures, which would add to the District costs and assessments.
The Maximum Assessment formula shall be applied to all assessable parcels of land within the District.
For Zone GG, the initial Maximum Assessment for Fiscal Year 2024-2025 shall be a total of $8,296.61 or $1,385.07 per EBU as detailed in Part III.
The initial Maximum Assessment is subject to an annual inflator starting in Fiscal Year 2025-2026.
The initial Maximum Assessment may be adjusted by the greater of four percent (4%) per year or the cumulative percentage increase in the Consumer Price Index for all Urban Consumers for (“CPI-U”) for the Riverside-San Bernardino-Ontario California Standard Metropolitan Statistical Area (“Index”) published by the Bureau of Labor Statistics of the United States Department of Labor. The annual CPI- U adjustment will be based on the cumulative increase, if any, in the Index as it stands in March of each year over the base Index of 2024.
The Maximum Assessment is adjusted annually and is calculated independent of the Zone GG annual budget and proposed annual assessment. The annual assessment (rate per assessable parcel) applied in any fiscal year is not considered to be an increased assessment if less than or equal to the Maximum Assessment amount for that fiscal year. In no case shall the annual assessment exceed the Maximum Assessment.
Although the Maximum Assessment will increase each year, the actual Zone GG assessments may remain virtually unchanged. The Maximum Assessment adjustment is designed to establish a reasonable limit on Zone GG assessments. The Maximum Assessment calculated each year does not require the annual assessment be raised to the adjusted maximum but can be less than maximum. If the budget and assessments for the fiscal year require an increase to an amount greater than the adjusted Maximum Assessment, it is considered an increased assessment.
To impose an increase greater than the annually adjusted maximum assessment, the City of Jurupa Valley must comply with the provisions of California Constitution Articles XIII C and XIII D, which require a public hearing and certain protest procedures including mailed notice of the public hearing and property owner protest balloting. Through the balloting process, property owners must approve the proposed maximum assessment increase. If the proposed change is approved, then a new Maximum Assessment is established for Zone GG. If the proposed change is not approved, the City may not levy an assessment greater than the annually adjusted Maximum Assessment previously established for Zone GG.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
19 PART III – COST ESTIMATE
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
20 PART IV – ASSESSMENT DIAGRAM/BOUNDARY MAP
Part IV – Assessment Diagram/Boundary Map
Fiscal Year 2024-2025 Zone GG
The Assessment Diagram/Boundary Map for Zone GG by this reference is incorporated and made a part of this Report. Only the parcels identified within the Zone GG Assessment Diagram/Boundary Map are within said boundary.
If any parcel submitted for collection is identified by the County Auditor-Controller to be an invalid parcel number for the current fiscal year, a corrected parcel number and/or new parcel number (or numbers) will be identified and resubmitted to the County Auditor-Controller. The assessment amount to be levied and collected for the resubmitted parcel and/or new parcel number(s) shall be based on the method of apportionment and the assessment rate as defined in this Report. Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and the assessment rate rather than as a proportionate share of the original assessment.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
21 Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
22 Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP 21005)
23 PART V – ASSESSMENT ROLL
Parcel identification for each lot/unit or parcel within Zone GG shall be the parcel as shown on the Riverside County Secured Roll for the year in which this Report is prepared and reflective of the Assessor’s Parcel Maps. Zone GG includes the following APN(s) as of the date of this Report:
163-021-040
163-021-041
171-101-071
The initial Maximum Assessment for each parcel will be as follows1.
LANDSCAPE MAINTENANCE DISTRICT NO. 89-1-C, ZONE GG
PROPOSED FISCAL YEAR 2024-2025 MAXIMUM ASSESSMENT
Assessor Parcel
Number Acres EBUs
Maximum
Assessment1,2,3
171-101-071 .91 2.40 $3,324.19
163-021-040 .58 1.53 $2,119.17
163-021-041 .78 2.06 $2,853.25
TOTAL 2.27 5.99 $8,296.61
1 The Actual Assessment for each Assessable Parcel, when submitted to the tax roll, will be rounded to even pennies, as required by the Riverside County Auditor-Controller to allow for the equal division of 2 installment payments on the property tax bill.
2 The initial Maximum Assessment may be adjusted annually by the greater of four percent (4%) per year, or the cumulative percentage increase in the CPI-U, if any, as it stands in March of each year over the base Index of 2024. 3 Max Assessment includes effect for rounding.
Page | 1
120
S
TAFF REPORT
DATE: MARCH 21, 2024
TO
: HONORABLE MAYOR AND CITY COUNCIL
F
ROM: ROD BUTLER, CITY MANAGER
BY: PAUL TOOR, DIRECTOR OF PUBLIC WORKS/ CITY ENGINEER
S
UBJECT: AGENDA ITEM NO. 13.G
F
IRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF
JURUPA VALLEY AND EXP U.S. SERVICES, INC. FOR
ENGINEERING DESIGN SERVICES FOR PACIFIC AVENUE
PEDESTRIAN AND BICYCLE IMPROVEMENTS, CIP 19106
RE
COMMENDATION
1) T
hat the City Council approve the First Amendment to the A greement between the City of Jurupa Valley and EXP U.S. Services, Inc . for Engineering Design Services for Pacific A venue Pedestrian and B icycle Improvements for an additional $39,640 for a total not to exceed contract amount of $211,475 and authorize the City Manager to execute the Agreement in substantially the form and format attached and as approved by the City Attorney; and 2) A
uthorize the Interim Finance Director to make any necessary budget adjustments.
B
ACKGROUND
A
t its regular meeting on June 17, 2021, the City Council approved the Fiscal Year 2021/22 through 2025/26 Capital Improvement Program (“CIP”). The approved CIP included Pacific Avenue pedestrian and bicycle improvements, CIP #19106, from 42 nd
Street to Mission Boulevard (the “Project”). On August 8, 2021, City Council accepted a grant for $364,880 through State Bill 821 (“SB 821”), the Bicycle and Pedestrian Facilities Program. This grant was used in conjunction with Measure A and Community Development Block Grant (CDBG) funding to deliver the project. The Project includes installation of curb, gutter, sidewalk, street resurfacing and bicycle striping along Pacific Avenue between Mission Boulevard and 42nd Street.
RETURN TO AGENDA
Page | 2
At its regular meeting on July 21, 2022, the City Council approved an Agreement with EXP U.S. Services, Inc. (“EXP”) to perform the engineering design services for the Pacific Avenue pedestrian and bicycle improvements project. The scope of work includes design for the funded Project from Mission Blvd to 42 nd St. Staff also included design services from 42nd St to Limonite to complete the Pacific Ave corridor when construction funding is available. Since then, the City has succ essfully obtained grant funds to complete the second phase.
ANALYSIS
EXP completed the design and construction documents for the first phase of the Pacific CIP project which is currently under construction from Mission Blvd. to 42 nd St.
Construction is expected to be completed on phase 1 of the project in May 2024. EXP is currently preparing the design and construction documents for Phase 2 of the project from 42 nd St. to Limonite Ave, however, EXP is nearing the not to exceed amount.
The previously approved A greement calls fo r a not to exceed amount of $171,834.87 (≈ $171,835). The level of effort for design services for the first phase exceeded the original estimate due to complexity of the design of new sidewalks, coordination with utilities and private property fencing. Additionally, design changes were requested by staff to preserve existing trees while widening the roadway width to allow safety improvements to be installed. Staff is considering the First Amendment to the Agreement to extend the spending limit to allow for the completion of the phase 2 design. The prop osed amendment will increase EXP ’s Agreement by an additional $39,640 for a total not to exceed contract amount of $211,475. Funding for the amendment is available through Measure A in the current Fiscal Year 2023-24 budget.
FINANCIAL IMPACT
1. ESTIMATED COST OF PROJECT #19106:
Design Agreement (with proposed amendment): $211,475
Construction Contract: $1,117,386
Construction Contingency: $111,739
Contraction Management: $116,812
Materials Testing: $20,000
TOTAL PROJECT COSTS: $1,577,412
2. AVAILABLE FUNDING:
240 - CDBG $371,470
211 - SB 821 Grant $364,880
210 - Measure A $841,062
TOTAL FUNDING: $1,577,412
3. FISCAL IMPACT: This project will have no impact to the General Fund.
Page | 3
ALTERNATIVES
1. Do not approve the First Amendment between the City and EXP
2. Provide alternative direction to staff.
************************** SIGNATURES ON FOLLOWING PAGE **************************
-1-
FIRST AMENDMENT TO THE AGREEMENT FOR CONSULTANT
SERVICES BETWEEN THE CITY OF JURUPA VALLEY AND EXP U.S.
SERVICES, INC. FOR ENGINEERING DESIGN SERVICES FOR
PACIFIC AVENUE PEDESTRIAN AND BICYCLE IMPROVEMENTS
This First Amendment is made and effective as of March 21, 2024, between the City of Jurupa Valley, a municipal corporation (“City”) and EXP U.S. Services, Inc. (“Consultant”).
In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. This First Amendment is made with the respect to the following facts and purposes:
A. On July 21, 2022, the City and Contractor entered into that certain Agreement entitled “AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE CITY OF JURUPA VALLEY AND EXP U.S. SERVICES, INC. FOR ENGINEERING
DESIGN SERVICES FOR PACIFIC AVENUE PEDESTRIAN AND BICYCLE IMPROVEMENTS”
2. Section 4.A of the Agreement is hereby amended to read as follows:
4. PAYMENT
A. The City agrees to cause Consultant to be paid monthly, in accordance with the payment rates and terms and the schedule of payments as set forth in Exhibit B, Fee Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed Two Hundred Eleven Thousand Four Hundred Seventy Five Dollars ($211,475.00) through the total term of the Agreement unless additional payment is approved as provided in this Agreement.
5. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.
6. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect.
-2-
IN WITNESS WHEREOF, the parties have caused this Agreement to be signed and executed personally or on its behalf by its duly authorized representative.
EXP U.S. SERVICES, INC.
By: _______________________________
Name:
Title:
By:________________________________
Name:
Title:
[SIGNATURES OF TWO CORPORATE OFFICERS OR CORPORATE AUTHORITY RESOLUTION REQUIRED]
CITY OF JURUPA VALLEY
A California Municipal Corporation
_______________________________
Rod B. Butler
City Manager
ATTEST:
_______________________________
Victoria Wasko
City Clerk
APPROVED AS TO FORM:
_______________________________
Peter M. Thorson
City Attorney
PW19106 Page 1 of 2
March 4, 2024
Octavio Duran
City of Jurupa Valley
8930 Limonite Avenue
Jurupa Avenue, CA 92509
SUBJECT: CHANGE ORDER NO. 1 SCOPE OF WORK TO PROVIDE ADDITIONAL
EXHIBITS AND UPDATED PLANS, SPECIFICA TIONS, AND ESTIMATE ( PS&E)
PACKAGE FOLLOWING DESIGN ADDITIONS AND REVISIONS FOR THE PACIFIC AVENUE PEDESTRIAN AND BICYCLE IMPROVEMENTS PROJECT ( PHASE 1 AND 2) – CONTRACT No. 19106.
Dear Mr. Octavio Duran:
On behalf of EXP U.S. Services Inc. (CONSULTANT), we are pleased to provide the City of Jurupa Valley with a change order request to provide additional design services to complete the final plans, specifications, and estimate packages for both Phase 1 and 2.
We thank you for your consideration of our request. Should you have any questions please call me at 909.563.0525.
Sincerely,
EXP U.S. SERVICES INC.
Christine Brown, P.E.
Project Manager
PW19106 Page 2 of 2
SCOPE OF WORK
TASK CO 1.1 – REVISE PHASE 1 PS&E POST-BID PACKAGE
CONSULTANT will provide additional engineering services to assess the feasibility of dedicated bike lanes in Phase 1. CONSULTANT will revise the final plans, specifications, and estimate package to include dedicated bike lanes following City concurrence.
Deliberables:
• Revised PS&E package
TASK CO 1.2 – REVISE PHASE 2 PS&E PACKAGE
CONSULTANT will provide additional engineering services to complete the final plans, specifications, and estimate package to include the revised roadway section and dedicated bike lanes.
Deliberables:
• Revised PS&E package
Fee
The fee for this change order request is shown on the attached fee schedule.
TASK Project Manager Roadway
Designer
NO.
$127 $142
CO 1 Additional Engineering Services
CO 1.1 Revise Phase 1 PS&E Post-Bid Package to include dedicated bike lanes 80 80 $11,360.00
CO 1.2 Revise Phase 2 PS&E Package to include revised roadway section and dedicated bike lanes 8 192 200 $28,280.00
SUB-TOTAL (W/O ODC's)
SUB-TOTAL (W/O ODC's) $39,640.00
OTHER DIRECT COSTS (ODC'S)
ODC'S $0.00
TOTAL HOURS : 8 272 280
TOTAL (W/ ODC's) LABOR : $1,016.00 $38,624.00 $39,640.00 TOTAL FEE: $39,640.00
FIRM: EXP
EXP U.S. SERVICES INC.
Total Hours
PACIFIC AVENUE PEDESTRIAN AND BICYCLE IMPROVEMENTS
City of Jurupa Valley
CHANGE ORDER (CO) NO. 1 LABOR HOUR and FEE ESTIMATE
TASK DESCRIPTIONS TASK TOTAL
Page | 1
120
S
TAFF REPORT
DATE: MARCH 21, 2024
TO
: HONORABLE MAYOR AND CITY COUNCIL
F
ROM: ROD BUTLER, CITY MANAGER
S
UBJECT: AGENDA ITEM NO. 13.H
A
DOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF JURUPA VALLEY
AND THE SANTA ANA RIVER WATER COMPANY FOR
ADMINISTRATION OF THE AMERICAN RESCUE PLAN ACT UTILITY
RATE PAYBACK ASSISTANCE PROGRAM
RE
COMMENDATION
1) T
hat the City Council adopt Resolution No. 2024-19, entitled:
A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY
APPROVING AN AGREEMENT BETWEEN THE CITY OF JURUPA VALLEY
AND THE SANTA ANA RIVER WATER COMPANY FOR ADMINISTRATION OF
THE AMERICAN RESCUE PLAN ACT UTILITY RATE PAYBACK ASSISTANCE
PROGRAM
BACKGROUND
O
n March 21, 2021, President Biden signed the American Rescue Plan Act (ARPA) into law. The $1.9 trillion package is intended to directly combat the COVID-19 pandemic and the resulting economic impacts. ARPA allocates $350 billion towards the State and Local Fiscal Recovery Fund (SLFRF) as fiscal relief for state and local governments.
T
he Treasury’s Final Rule provided greater flexibility and simplicity for recipients to fight the pandemic and support families and businesses struggling with its impacts and to maintain vital services amid revenue shortfalls. Recipients are required to report on a broad set of eligible uses and associated Expenditure Categories. The seven main Expenditure Categories are listed below.
1. P
ublic Health
2. Negative Economic Impact
3. Public Health-Negative Economic Impact: Public Sector Capacity
4. Premium Pay
RETURN TO AGENDA
Page | 2
5. Infrastructure
6. Revenue Replacement
7. Administrative
On August 18, 2022 the City Council approved the City’s ARPA Expenditure Plan which effectively and efficiently allocates this one -time, block grant style, funding from the Federal Government. The ARPA Expenditure Plan was developed based upon the value- based principles of the ARPA program.
Approved Expenditure Plan
Roadway Deferred Maintenance & Infrastructure Deficit Improvement Program $20 Mil • Street, Curb and Gutter and Sidewalk Improvements
• City Wide ADA Assessment
Broadband Matching Funds $2.5 Mil
City Facility Pathogen Prevention Improvements $2.8 Mil • HVAC Replacement (HEPA+Germicidal)
• Sanitary Touch Free Restrooms
• Emergency Back-up Power
• Energy Saving upgrades
• Contactless Service Delivery Infrastructure
Housing Crisis Mitigation $1.2 Mil
• Affordable Housing Assistance
• Services for Unhoused Persons
• Crisis Stabilization Units
Direct Resident Assistance $1 Mil
• Jurupa Community Services District-Rate Payback/Assistance Program • Rubidoux Community Services District-Rate Payback/Assistance Program • Santa Ana River Water Company-Rate Payback/Assistance Program
Local Economic Assistance Program (LEAP)-Assistance to Businesses $0 .5 Mil • Revenue Replacement
• Job Retention
• Job Creation
Total $28.0 Mil
In accordance with the guidance provided by the City Council during the ARPA Expenditure Plan adoption, each specific project contained within the ARPA budget will come before the City Council for consideration and approval during subsequent meetings.
Page | 3
ANALYSIS
One of the Council adopted ARPA Expenditure Plan Program s provides $1,000,000 in direct residential assistance by way of a Utility Rate Rebate to be distributed in partnership with Rubidoux Community Services District (RCSD), Jurupa Community Services District (JCSD) and the Santa Ana River Water Company (SARWC).
Because the City of Jurupa Valley does not provide utility services, the City Council, on March 15, 2024 approved Utility Rebate Agreements with RCSD and JCSD. The City recommends to also partner with the Santa Ana River Water Company (SARWC) to provide an automatic direct utility rebate to their customers. It is estimated that each household served by the three water agencies will receive a rebate in the amount of $35.00.
For th ose residents that do not receive water bills directly (Mobile Homes and Apartments), an on-line application will be made available.
Payment to residents that do not receive a utility bill from SARWC will have the opportunity to fill out an on-line application and receive a pre-paid Credit Card. PrePaid USA is teaming up with the City of Jurupa Valley to give back to the community by waiving the $2.00 per card processing fee, a value of approximately $10,000 in savings.
FINANCIAL IMPACT
Funding for this program, in the amount of $1,0 00,000, is included in the City’s ARPA Expenditure Plan that was adopted by the City Council on August 18, 2022. The $1,000,000 will be distributed to RCSD, JCSD and SARWC who will act as subrecipients to the City to distribute the funds to the residents. If approved, funding will be appropriated from Federal ARPA Funds Account 2520.
ALTERNATIVES
1. Do not approve the Agreement between the City of Jurupa Valley and SARWC for the Utility Rate Payback Program.
2. Provide alternate direction to Staff.
************************** SIGNATURES ON FOLLOWING PAGE **************************
-1-
12774-0001\2906420v2.doc
RESOLUTION NO. 2024-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY APPROVING AGREEMENTS BETWEEN THE CITY OF
JURUPA VALLEY AND THE SANTA ANA RIVER WATER COMPANY
FOR ADMINISTRATION OF THE AMERICAN RESCUE PLAN ACT
UTILITY RATE PAYBACK ASSISTANCE PROGRAM
THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY DOES
RESOLVE AS FOLLOWS:
Section 1. Findings. The City Council does hereby find, determine and declare that:
(a) On March 11, 2021, President Biden signed into law the American Rescue Plan Act of 2021 (“ARPA”). ARPA established the Coronavirus State Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Fund, which together make up the Coronavirus State and Local Fiscal Recovery Funds (“SLFRF”) program. ARPA provides for 130.2 billion in funding for local governments to provide area-specific assistance to respond to and mitigate the negative effects of the COVID-19 Pandemic on their communities.
(b) The U.S. Department of Treasury iss ued an Interim Final Rule implementing the SLFRF program on May 10, 2021 which allowed the disbursement of funds to begin. The Interim Final Rule underwent several changes to the provisions and resulted in significant changes which allow for greater flexi bility in the use of funds. The Final Rule was published on January 27, 2022, and became effective April 1, 2022. (c) The City of Jurupa Valley’s ARPA allocation is $28,077, 013, which was received in two installments from the U.S. Department of Treasury. (d) On A ugust 18, 2022 the City Council approved the City’s ARPA Expenditure Plan which effectively and efficiently allocates this one -time, block grant style, funding from the Federal Government.
(e) The City of Jurupa Valley’s ARPA Expenditure Plan included $1,000,000 in direct residential assistance by way of a Utility Rate Payback Program to provide the residents of Jurupa Valley with a direct rebate by way of their utility bill. (f) The City of Jurupa Valley City Council is par tnering with the Santa Ana River Water Co mpany to provide the residents of Jurupa Valley with a direct rebate by way of their utility bill in order to implement the Utility Rate Payback Program. (g) The City of Jurupa Valley will partner with Prepaid USA to distribute Pre- Paid Credit cards to those r esidents that do not receive water bills from Santa Ana River Water Company in order to implement the Utility Rate Payback Program for those residents. PrePaid USA is waiving the $2.00 per card charge resulting in an estimated $10,000 savings to the Utility Rate Payback Program.
-2-
12774-0001\2906420v2.doc
Section 2. City Manager to Approve Implementing Agreements. The City Council of the City of Jurupa Valley hereby authorizes the City Manager to execute for and on behalf of the City of Jurupa Valley, the American Rescue Plan Act Utility Bill Assistance Grant Agreement with the Santa Ana River Water Company allocating funds in order to implement the Utility Rate Payback Program up to the maximum amount allocated by the Council for the Program. The City Manager shall also be authorized to take all actions convenient or necessary to implement the Utility Rate Payback Program.
Section 3. Certification. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Jurupa Valley on this 21st day of March, 2024.
Guillermo Silva
Mayor
ATTEST:
Victoria Wasko, CMC
City Clerk
-3-
12774-0001\2906420v2.doc
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF JURUPA VALLEY )
I, Victoria Wasko, City Clerk of the City of Jurupa Valley, do hereby certify that the foregoing Resolution No. 2024-19 was duly passed and adopted at a meeting of the City Council of the City of Jurupa Valley on the 21st day of March, 2024 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Jurupa Valley, California, this 21st day of March, 2024.
Victoria Wasko, City Clerk
City of Jurupa Valley