Amount
7/7/2026 7:27:54 PM Page 2 of 10
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4235) 06.08.26 Autodesk, AutoCAD Subscription, 7/9/26 - 7/8/27
100-000-140000 540.00
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4235) 06.08.26 Home Depot 100-355-720401 19.65 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4243) 06.08.26 Chevron 100-355-646100 126.63
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.08.26 SiteOne Landscape Supply 100-355-720700 4,703.94 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.08.26 Smartlink 100-355-720700 510.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.08.26 Pure Hockey 100-355-720701 92.64 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.08.26 SC Signs & Supplies 100-355-720700 131.47 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.08.26 Devil Mountain Wholesale 100-355-720700 1,130.19 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.08.26 Devil Mountain Wholesale 100-355-720700 1,909.33 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.08.26 Ralphs 100-355-720500 8.39
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.08.26 SiteOne Landscape Supply 100-355-720700 32.42 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.08.26 Home Depot 100-355-720700 68.70 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.08.26 Chevron 100-355-646100 175.00
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.08.26 Chevron 100-355-646100 175.00
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.08.26 SC Signs & Supplies 100-355-720401 201.51 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2829) 06.08.26 ChatGPT, Subscription, 6/3/26 - 100-155-610000 20.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2829) 06.08.26 Amazon 100-355-645500 26.93
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.08.26 Plant Depot, Rooted Event 100-310-695511 153.87 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 06.08.26 Ralphs Fuel 100-225-646100 150.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 06.08.26 Exxon Circle K 100-225-646100 175.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2829) 06.08.26 Descript Creator, Subscription, 6/3/26 - 7/3/26
100-155-610000 35.00
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 06.08.26 Intelius 100-225-610000 4.99
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 06.08.26 Intelius 100-225-610000 24.86
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 06.08.26 Amazon 100-225-622000 32.31
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (1281) 06.08.26 Walmart, Touch-A-Truck Event 100-310-695500 38.04 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (1281) 06.08.26 Michael's, Trophy Case 100-310-695500 174.67 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 06.08.26 Intelius 100-225-610000 4.99
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (1281) 06.08.26 Haole Boys Shave Ice, Movie in the Park 8/7/26
100-000-140000 400.00
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (1281) 06.08.26 Haole Boys Shave Ice, Movie in the Park 8/7/26
100-000-140000 400.00
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (1281) 06.08.26 Home Depot, Let's Make Workshop 100-310-695500 135.57 Payment Date Vendor Name Payable Number Description (Item) Account Number 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 06.08.26 First Student 100-310-695507 5,040.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (1281) 06.08.26 FlavorTrucks Ice Cream, Movie in the Park 7/10/26
100-000-140000 455.00
Payables Detail Report Payment Dates: 06/12/2026 - 07/02/2026
Amount
7/7/2026 7:27:54 PM Page 3 of 10
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 Home Depot 100-355-720401 148.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 Harbor Freight 100-355-720401 35.20 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 Home Depot 100-355-720401 33.40 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 BJ's Restaurant 100-355-622000 159.08 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 Amazon 100-355-622000 9.68
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 Ephonomation.com, 4/30/26 -
5/27/26
100-355-630000 495.21
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 ChatGPT Subscription, 5/7/26 - 100-355-610000 20.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 ChatGPT Subscription, 4/7/26 - 100-355-610000 20.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 CEAOC Meeting, 6/1/26 100-355-611000 177.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 Microsoft 365, 5/6/26 - 6/5/26 100-195-700090 37.80 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 Microsoft 365, 6/6/26 - 7/5/26 100-195-700090 37.80 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 Microsoft 365, 5/22/26 - 6/30/26 100-195-700090 185.64 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 Bluebeam Subscription, 2/24/26 - 6/30/26
100-195-610000 60.00
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 King's Fish House 100-195-617000 203.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 Microsoft 365, 5/8/26 - 6/30/26 100-195-700090 32.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 Bluebeam Subscription, 7/1/26 - 2/23/27
100-000-140000 120.00
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 Microsoft 365, 7/1/26 - 5/7/27 100-000-140000 160.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.08.26 Microsoft 365, 7/1/26 - 3/25/27 100-000-140000 2,042.06 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.08.26 Amazon 100-195-622000 172.32
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.08.26 Amazon 100-195-622000 58.16
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.08.26 Amazon, Tennis Net 100-310-622500 398.68 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.08.26 Occumed Plus - McKinney 100-195-617000 132.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.08.26 Secure Live Scan, LLC 100-195-617000 35.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.08.26 Tiller House 100-195-617000 216.70 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.08.26 Amazon 100-155-622000 74.95
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.08.26 Flowerful, Memorial Day 100-155-622000 397.59 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.08.26 Southwest Airlines 100-195-617000 596.60 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4418) 06.08.26 Nespresso USA, Inc. 100-195-622000 385.52 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.08.26 ChatGPT Subscription, 5/23/26 - 6/23/26
100-155-610000 20.00
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.08.26 Amazon 100-155-622000 19.22
Payables Detail Report Payment Dates: 06/12/2026 - 07/02/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4243) 06.08.26 Chevron 100-355-646100 32.99
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4249) 06.08.26 NeoGov 100-195-617000 199.00
Amount
7/7/2026 7:27:54 PM Page 4 of 10
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.08.26 Home Depot, Holiday Median Decor 100-355-720401 53.84 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.08.26 Home Depot, Holiday Median Decor 100-355-720401 (248.77) 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.08.26 Home Depot, Holiday Median Decor 100-355-720401 188.41 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.08.26 Signarama, Pole Banners Hardware & Installation
100-310-695500 6,297.50
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.08.26 Shell Oil 100-355-646100 175.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.08.26 Home Depot, Holiday Median Decor 100-355-720401 (248.77) 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6976) 06.08.26 APA Membership, 6/1/26 - 6/30/26 100-225-610000 8.67 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6976) 06.08.26 CALED Membership, 12/25 - 6/26 100-225-610000 466.67 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6976) 06.08.26 Urban Land Institute Membership, Jun '26
100-225-610000 22.00
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6976) 06.08.26 APA Membership, 7/1/26 - 5/31/27 100-000-140000 95.33 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6976) 06.08.26 Urban Land Institute Membership, 7/26 - 5/27
100-000-140000 242.00
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6976) 06.08.26 CALED Membership, 7/26 - 11/26 100-000-140000 333.33 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6615) 06.08.26 Home Depot 100-310-622000 80.27 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6615) 06.08.26 Ralphs 100-310-622000 22.98
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6615) 06.08.26 Exxon Circle K 100-310-646100 95.09 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 Logitech Meetup Camera 100-195-940000 645.43 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 Verizon Wireless 100-355-622000 16.17 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 Home Depot 100-355-720401 459.68 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 Best Buy, Windows 11 Pro Upgrade 100-195-700090 99.99 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 Best Buy, TV 100-195-940000 814.11 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 Best Buy, Desktop Computer 100-195-940000 1,523.49 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 Best Buy 100-195-622000 30.70
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 Zoom Subscription, 5/8/26 - 6/15/26 100-195-700090 14.96 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 GoToAssist Remote Support, 5/19/26 - 6/30/26
100-195-700090 82.50
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 Logitech, Camera Mount 100-195-622000 107.74 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 Best Buy 100-195-622000 10.77
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 Best Buy 100-195-622000 21.54
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 Best Buy 100-195-622000 77.57
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 Best Buy 100-195-622000 32.31
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 Best Buy 100-195-622000 6.00
Payables Detail Report Payment Dates: 06/12/2026 - 07/02/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 GoToAssist Remote Support, 7/1/26 - 5/18/27
100-000-140000 577.50
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6285) 06.08.26 Best Buy 100-195-622000 43.09
Amount
7/7/2026 7:27:54 PM Page 5 of 10
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Amazon, Storytime Adventures 100-310-695500 18.41 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 California Strawberry Festival
Excursion
100-310-695500 122.32
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Amazon 100-310-695508 98.03
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 City of Newport Beach Bonfire
Excursion, Parking
100-310-695500 9.00
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Dept. Beaches & Harbors, LA
Excursion Parking
100-310-695500 18.00
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Ace Parking, Newport Beach 100-310-695500 1.90 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Prime Video, Patriotic Movie Series 100-310-695500 2.98 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Prime Video, Patriotic Movie Series 100-310-695500 3.99 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Amazon, Let's Make Workshop 100-310-695500 7.48 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Amazon, Event Supplies 100-310-695500 30.16 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Strawberry Festival Excursion, Parking 100-310-695500 30.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Descanso Gardens Excursion Tickets 100-310-695500 19.00 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Amazon, Freedom Wall Unveiling 100-310-695500 11.83 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Amazon, Storytime Adventures 100-310-695500 38.78 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Amazon, Storywalk Unveiling 100-310-695500 9.69 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Amazon, Let's Make Workshop 100-310-695500 14.44 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Amazon, Let's Make Workshop 100-310-695500 94.68 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Amazon, Let's Make Workshop 100-310-695500 94.27 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Exxon Circle K 100-310-646100 100.66 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Farmer's Market Excursion, Parking 100-310-695500 9.50 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Amazon, Let's Make Workshop 100-310-695500 14.54 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Exxon Circle K 100-310-646100 124.47 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Exxon Circle K 100-310-646100 98.14 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Exxon Circle K 100-310-646100 91.06 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Amazon 100-310-645500 (29.33)
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Amazon 100-310-645500 29.33
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Exxon Circle K 100-310-646100 99.43 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.08.26 Home Depot, Holiday Median Decor 100-355-720401 995.09 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.08.26 Home Depot, Holiday Median Decor 100-355-720401 1,665.23 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.08.26 Home Depot, Holiday Median Decor 100-355-720401 38.13 Payables Detail Report Payment Dates: 06/12/2026 - 07/02/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.08.26 Home Depot, Holiday Median Decor 100-355-720401 471.47 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.08.26 Home Depot, Holiday Median Decor 100-355-720401 517.38
Amount
7/7/2026 7:27:54 PM Page 6 of 10
06/29/2026 JESSICA VOORHEES 103799253 (2) Refund, Facility Deposit, R #76379446 100-000-222000 100.00 06/29/2026 JESSICA VOORHEES 103799253 CM Refund, Facility Deposit, R #76379446 100-000-220000 (100.00) 06/29/2026 GERALDINE GURALNICK 104005942 Refund, Facility Deposit, R #102932294
100-000-222000 100.00
06/29/2026 MARSHA WESTROPP 062526 Block Party Bucks for Neighborhood Party, 6/6/26
100-310-695000 634.16
06/29/2026 LAGUNA HILLS TEAM DARK HORSE 062526 Funding 3/5 Committee for 2026 Memorial Day
100-310-695507 10,000.00
06/29/2026 JESSICA VOORHEES 103799253 Refund, Facility Deposit, R #76379446 100-000-220000 100.00 06/29/2026 MOULTON NIGUEL WATER DISTRICT 061826 Utilities - Water, 5/18/26 - 06/15/26 100-355-635000 128.17 06/29/2026 SOCALGAS 061926 Utilities - Gas, 5/18/26 - 6/17/26 100-310-632000 224.12 06/29/2026 MELISSA ARAYA 062426 Block Party Bucks for Neighborhood Party, 6/6/26
100-310-695000 660.00
06/29/2026 SAN DIEGO GAS AND ELECTRIC 061626 Utilities - Electric, 4/9/26 - 5/31/26 100-355-631000 14,427.44 06/29/2026 SAN DIEGO GAS AND ELECTRIC 061626 Utilities - Electric, 4/9/26 - 5/31/26 100-356-631400 13,906.90 06/29/2026 SAN DIEGO GAS AND ELECTRIC 061626 Utilities - Electric, 5/1/26 - 5/31/26 100-356-631900 738.23 06/29/2026 MOULTON NIGUEL WATER DISTRICT 061126 Utilities - Water, 5/12/26 - 6/8/26 100-310-635000 1,182.24 06/29/2026 MOULTON NIGUEL WATER DISTRICT 061126 Utilities - Water, 5/12/26 - 6/8/26 100-355-635000 20,137.64 06/29/2026 SAN DIEGO GAS AND ELECTRIC 061626 Utilities - Electric, 4/9/26 - 5/31/26 100-310-631000 14,862.85 06/18/2026 HINDERLITER, DE LLAMAS AND
ASSOC., INC.
SIN064072 Sales Tax & Audit Services, Q4 FY
25/26
100-155-700050 1,971.58
06/29/2026 AT&T 000025353534 Alarm, Com Ctr & City Hall Lines, 5/7/26 - 6/6/26
100-195-630000 217.28
06/29/2026 AT&T 000025353534 Alarm, Com Ctr & City Hall Lines, 5/7/26 - 6/6/26
100-310-630000 157.06
06/18/2026 COUNTY OF ORANGE SH 74251 Fingerprint ID System Charges, May '26
100-420-720835 908.00
06/18/2026 OCSD LAW ENFORCEMENT
CONTRACT, OC TREASURER-TAX
SH 74314 OCSD, LEC, Memorial Day Run 100-310-695507 9,025.68 06/18/2026 COUNTY OF ORANGE SH 74333 Fingerprint ID System Charges, Jun 100-420-720835 908.00 06/18/2026 ONTARIO REFRIGERATION SERVICE,
INC.
CM54053M HVAC Maintenance, 6/1/26 - 6/30/26 100-310-645500 886.33 06/18/2026 KUNZELODDER MANFRED KURT
BERNHARD
LH010012301 Refund, Citation #LH010012301 100-000-460100 15.00 06/18/2026 QUADIENT LEASING USA, INC. Q2402005 Lease - Mailing Equipment, 4/12/26 - 7/11/26
100-195-641000 562.88
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8665) 06.08.26 Krazy Eddy's Donuts, Storywalk
Unveiling
100-310-695500 92.40
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8665) 06.08.26 Albertsons, Senior Games 100-310-695500 608.90 06/18/2026 ONTARIO REFRIGERATION SERVICE,
INC.
CM54053M HVAC Maintenance, 7/1/26 - 8/31/26 100-000-140000 1,772.67 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.08.26 Smart & Final, Marathon Briefing 100-420-622000 82.17 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.08.26 Ralphs, Ice Cream with Deputies 100-420-695000 24.97 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8665) 06.08.26 Grocery Outlet, Senior Games 100-310-695500 29.06 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.08.26 Terra Mia Pizzeria, LHHS Graduation Briefing
100-420-622000 124.00
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.08.26 Board & Brew, Multi-Agency Tabletop 100-420-622000 237.05 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.08.26 Aliso Coffee & Donut, Marathon
Briefing
100-420-622000 83.75
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.08.26 SurveyMonkey Subscription, 7/1/26 - 5/28/27
100-000-140000 429.00
06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.08.26 Amazon Prime Subscription 100-420-610000 16.15 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.08.26 SurveyMonkey Subscription, 5/29/26 - 6/30/26
100-420-610000 39.00
Payables Detail Report Payment Dates: 06/12/2026 - 07/02/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Amazon, Generator 100-310-910000 1,259.60 06/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.08.26 Amazon, Generator 100-310-910000 (860.92)
Amount
07/01/2026 ROBIN AXWORTHY 2011 (2) Ensemble Performance Remainder, July 4th
100-310-695508 1,400.00
7/7/2026 7:27:54 PM Page 7 of 10
07/01/2026 KELLE A O'BRIEN 062526 Performer, 4th of July Event 100-310-695508 400.00 07/01/2026 GARDEN STATE FIREWORKS, INC 07042026.LHF July 4th Fireworks Display, Final 100-310-695508 35,197.50 07/01/2026 ROBIN AXWORTHY 2011 Ensemble Performance Deposit, July 4th Celebration
100-310-695508 700.00
07/01/2026 WAYNE HARROPSON 052026 Performer, 4th of July Event 100-310-695508 400.00 07/01/2026 JAXSON BRASHIER 052026 Performer, 4th of July Event 100-310-695508 400.00 07/01/2026 ROBERT FRANK BROSKI 052026 Performer, 4th of July Event 100-310-695508 400.00 06/30/2026 COUNTY OF ORANGE STTM004047 Communications Charges, 2/1/26 - 2/28/26
100-420-646000 305.84
07/01/2026 DIAMOND ENVIRONMENTAL
SERVICES, LP
0006974436 July 4th Restrooms, Jul '26 100-310-695508 1,869.25 07/01/2026 SHELLEY ANNE PETERS 052026 Performer, 4th of July Event 100-310-695508 400.00 06/30/2026 RJ ELECTRIC 79186B.01 Panel AV to Generator Update, May '26
100-355-645500 6,640.00
06/30/2026 RJ ELECTRIC 79214T.001 Replace Pedestal at Stockport Park, Jun '26
100-355-720701 9,000.00
06/30/2026 JACK MURROW LH010012049 Parking Citation Refund, Jun '26 100-000-460100 42.00 06/30/2026 JORGE LUNA 2182 Cabling, May '26 100-195-700090 375.00 06/30/2026 JORGE LUNA 2187 Cabling, Jun '26 100-195-700090 50.00 06/30/2026 JORGE LUNA 2190 Cabling, Jun '26 100-195-700090 225.00 06/30/2026 GEORGIA SHEPHERD 063026 Chick-Fil-A 100-355-622000 11.95 06/30/2026 GEORGIA SHEPHERD 063026 The Home Depot 100-355-645500 5.12 06/30/2026 GEORGIA SHEPHERD 063026 Watch Tech 100-355-646100 19.40 06/30/2026 GEORGIA SHEPHERD 063026 South OC City Engineers 100-355-611000 31.00 06/30/2026 GEORGIA SHEPHERD 063026 FedEx Office 100-355-611000 29.40 06/30/2026 GEORGIA SHEPHERD 063026 South OC City Engineers 100-355-611000 50.00 06/30/2026 GEORGIA SHEPHERD 063026 Chick-Fil-A 100-155-622000 25.00 06/30/2026 GEORGIA SHEPHERD 063026 Chick-Fil-A 100-155-622000 25.00 06/30/2026 GEORGIA SHEPHERD 063026 Farmer Boys 100-155-622000 25.00 06/30/2026 GEORGIA SHEPHERD 063026 Farmer Boys 100-155-622000 24.76 06/30/2026 GEORGIA SHEPHERD 063026 Chick-Fil-A 100-155-622000 25.00 06/30/2026 GEORGIA SHEPHERD 063026 Farmer Boys 100-155-622000 24.76 06/29/2026 COUNTY OF ORANGE STTM004198 Communications Charges, 4/1/26 - 4/30/26
100-420-646000 127.38
06/30/2026 EL TORO WATER DISTRICT 043026 Water Usage, Public Works, Apr '26 100-355-635000 22,487.50 06/30/2026 EL TORO WATER DISTRICT 053126 Water Usage, Public Works, May '26 100-355-635000 19,741.05 06/29/2026 MOBILE MINI, INC. 9026420936 Storage Rental, Community Center, 6/18/26-6/30/26
100-310-641000 170.92
06/29/2026 OFFICE SOLUTIONS I-20059124 Operating Supplies, Jun '26 100-195-622000 338.17 06/29/2026 PACIFIC TRAFFIC CONTROL, LLC INV34155 Marathon Traffic Control, May '26 100-310-695507 37,275.00 06/29/2026 CIVIC SOLUTIONS, INC. 5/31/26 Consultant Services, USE-0264-2026, May '26
100-000-223000 913.00
06/29/2026 CSG CONSULTANTS, INC 66758 Professional Svcs, USE-0239-2025, 4/25/26-5/29/26
100-000-223000 26,905.50
06/29/2026 MOBILE MINI, INC. 9026420936 Storage Rental, Community Center, 7/1/26-7/15/26
100-000-140000 170.91
06/29/2026 HARPER & BURNS LLP 404 Professional Services, Legal, May '26 100-155-700010 22,496.00 06/29/2026 TOTAL SOURCE OFFICEWORKS 41841 Operating Supplies, Jun '26 100-195-622000 342.12 06/29/2026 TOTAL SOURCE OFFICEWORKS 41850 Operating Supplies, Jun '26 100-195-622000 95.89 06/29/2026 STONE IMAGERY 32033 Nameplate, Jun '26 100-155-622000 211.63 06/29/2026 SKYLINE PEST CONTROL 391441 Pest and Rodent Control, Jun '26 100-310-645500 360.00 06/29/2026 HARPER & BURNS LLP 404 Prof Services, Legal, May '26, USE0239-2025100-000-223000 2,990.00 06/29/2026 NANCY BELTRAN 107878071 Refund, Facility Deposit, R #88733984 100-000-222000 500.00 06/29/2026 CIVIC SOLUTIONS, INC. 108475 Contract Staffing Services, May '26 100-225-720512 39.00 06/29/2026 THE RITZ COMPANIES 226938 Janitorial Services, Jun '26 100-310-721505 12,745.85 Payables Detail Report Payment Dates: 06/12/2026 - 07/02/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 06/29/2026 HARRY HUGGINS 107751266 Refund, Facility Deposit, R #104764392
100-000-222000 100.00
06/29/2026 FABIO CABEZAS 107877539 Refund, Facility Deposit, R #102518029
100-000-222000 500.00
Amount
7/7/2026 7:27:54 PM Page 8 of 10
07/01/2026 CALIFORNIA JPIA PRIM-00181 Liability Program, FY 26/27 100-195-690300 256,341.00 07/02/2026 HIGH LEVEL SECURITY SOLUTIONS,
INC.
6101 Private Security Patrol, 6/15/26 -
6/28/26
100-420-720850 7,308.00
Fund 100 - General Fund Total: 781,370.85
Grand Total: 781,370.85
07/01/2026 BMI 500002437262 Music License, 6/1/26 - 5/31/27 100-310-610000 459.00 07/01/2026 DJE SOUND & LIGHTING, INC INV-01331 Sound Stage and Lighting, July 4th 100-310-695508 20,758.29 07/01/2026 CALIFORNIA JPIA PRIM-00181 Workers' Comp Program, FY 26/27 100-195-690300 73,472.00 Payables Detail Report Payment Dates: 06/12/2026 - 07/02/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 07/01/2026 THE CHRISTMAS KINGS 26-LAG4th-1 America250 Display Lights & American Flag Photo Op
100-310-695508 9,000.00
100-355-720700 Landscape Maintenance 8,486.05
100-355-720701 Parks Maintenance & Repairs 9,092.64
100-356-631400 MOE - Electric (Streetlights & 13,906.90 7/7/2026 7:27:54 PM Page 9 of 10
100-355-631000 Utilities - Electric 14,427.44
100-355-635000 Utilities - Water 62,494.36
100-355-645500 Facility Maintenance & Repairs 6,672.05
100-355-646100 Vehicles - Fuel & Maintenance 704.02
100-355-720401 Other Public Works Maintenance 4,329.45
100-355-720500 Graffiti Removal 8.39
100-310-721505 Contract Services - Janitorial & 25,710.83 100-310-910000 Furniture & Equipment 398.68
100-355-610000 Memberships & Subscriptions 40.00
100-355-611000 Training, Conferences, & 287.40
100-355-622000 Operating Supplies 196.88
100-355-630000 Communications 495.21
100-310-695000 Community Assistance & Public 1,294.16
100-310-695500 Special Events - Program Services 10,662.18 100-310-695507 Marathon 5k 75,547.65
100-310-695508 July Fourth Celebration 71,023.07
100-310-695511 Rooted Volunteer Campaign 2,192.49
100-310-720302 Contract Services - Homelessness 5,855.00 100-310-631000 Utilities - Electric 14,862.85
100-310-632000 Utilities - Gas 224.12
100-310-635000 Utilities - Water 1,182.24
100-310-641000 Equipment Rentals & Leases 170.92
100-310-645500 Facility Maintenance & Repairs 2,041.33
100-310-646100 Vehicles - Fuel & Maintenance 635.21
100-225-646100 Vehicles - Fuel & Maintenance 325.00
100-225-720512 Contract Services 39.00
100-310-610000 Memberships & Subscriptions 529.00
100-310-622000 Operating Supplies 587.29
100-310-622500 Program & League Supplies 398.68
100-310-630000 Communications 222.06
100-195-641000 Equipment Rentals & Leases 562.88
100-195-690300 CJPIA Insurance 329,813.00
100-195-700090 IT Contract Services & Support 1,140.69
100-195-940000 Computer Hardware 2,983.03
100-225-610000 Memberships & Subscriptions 5,945.02
100-225-622000 Operating Supplies 32.31
100-155-700010 Legal Services - General Counsel 22,496.00 100-155-700050 Professional Services - Financial 1,971.58 100-195-610000 Memberships & Subscriptions 60.00
100-195-617000 Recruitment 1,382.30
100-195-622000 Operating Supplies 1,746.79
100-195-630000 Communications 217.28
100-000-220000 Deposits -
100-000-222000 Refundable Deposits 2,300.00
100-000-223000 Plan Application Deposit 30,808.50
100-000-460100 Parking Citations 57.00
100-155-610000 Memberships & Subscriptions 75.00
100-155-622000 Operating Supplies 852.91
Payables Detail Report Payment Dates: 06/12/2026 - 07/02/2026 Report Summary
Fund Summary
Fund Payment Amount
100 - General Fund 781,370.85
Grand Total: 781,370.85
Account Summary
Account Number Account Name Payment Amount
100-000-140000 Prepaid Items 23,673.47
100-420-720850 Private Security Patrol 14,616.00
Grand Total: 781,370.85
Project Account Summary
Project Account Key Payment Amount
**None** 781,370.85
Grand Total: 781,370.85
7/7/2026 7:27:54 PM Page 10 of 10
100-356-631900 MOE - Electric (On-Bill Financing) 738.23 100-420-610000 Memberships & Subscriptions 55.15
100-420-622000 Operating Supplies 526.97
100-420-646000 Equipment Maintenance & 433.22
100-420-695000 Community Assistance & Public 2,024.97
100-420-720835 Fingerprint Identification Services 1,816.00 Payables Detail Report Payment Dates: 06/12/2026 - 07/02/2026 Account Summary
Account Number Account Name Payment Amount
Item No. 5.4
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: July 14, 2026
To: Mayor and Council Members
From: Joe Ames, Assistant City Manager
Issue: Grant Application to OCTA for the Environmental Cleanup Tier 1 Program, Ridge Route Drive Biofiltration Project
Recommendation: That the City Council: 1. Ratify the grant application submittal to the Orange County Transportation Authority's Environmental Cleanup Tier 1 Program for the Ridge Route Drive Biofiltration Project; and 2. Adopt a Resolution entitled "A Resolution of the City Council of the City of Laguna Hills, California, Authorizing an Application for Funds for the Environmental Cleanup, Tier 1 Grant Program under Orange County Local Transportation Ordinance No. 3 for the Ridge Route Drive Biofiltration Project
Background:
At the April 22, 2025, City Council Special Meeting, City Council received a presentation from City staff on the Regional Stormwater Capital Improvement Program and two proposed projects in Laguna Hills to support the Regional Stormwater CIP: 1. Clarington Park Bioswale Project and 2. Ridge Route Drive Biofiltration Project. After receiving the presentation, City Council requested that City staff submit grant applications for both projects during the Orange County Transportation Authority's call for projects in 2025 and 2026, respectively. While the City was awarded grant funding for the Clarington Park Bioswale Project in August 2025, the City declined the funding due to lack of allocated matching funds in the adopted FY 2025-2027 Biennial Capital Improvement Program Budget, which was adopted in June 2025.
In May 2026, City staff submitted an application for funds for the Environmental Cleanup, Tier 1 Grant Program for the Ridge Route Drive Biofiltration Project. This project was budgeted in the FY 2025-2027 Biennial Capital Improvement Program
Item No. 5.4
Budget; however, as discussed in the fiscal impact below, additional funding may be required. While City staff does not yet know if grant funding will be awarded, OCTA requires that the City Council adopt a Resolution authorizing the application submittal.
The application and proposed Resolution are attached. Accordingly, City staff recommends that City Council ratify the grant application submittal and adopt the Resolution authorizing the application.
Fiscal Impact:
The FY 2025-2027 Biennial Capital Improvement Program Budget includes the Ridge Route Drive Biofiltration Project as Capital Improvement Project No. 414.
During the grant application process, City staff and a consultant reviewed the preliminary plans and updated the construction cost estimate. The new construction cost estimate is $753,750, which is more than originally budgeted. Accordingly, City staff requested grant funds from OCTA in the maximum amount available of $600,000.
OCTA requires a 20% match. If the total construction cost was $750,000, the match would have been $150,000; however, due to the estimated construction cost being $753,750, the City needs to pay for any funding shortfall, thus requiring total construction matching funds of $153,750. Additionally, no dedicated budget was allocated for design work for the project. The estimated design cost is $80,000.
Therefore, the total estimated General Fund match is $233,750.
Below is a summary of the fiscal impact:
Original Construction
Budget in Adopted Capital
Improvement Program
Estimated Construction
Budget Required
General Funds $110,000 $153,750
OCTA Environmental
Cleanup, Tier 1 Funds
$440,000 $600,000
Total Estimated Construction
Cost
$550,000 $753,750
Original Design Budget in
Adopted Capital
Improvement Program
Estimated Design Budget
Required
Item No. 5.4
General Funds $0 $80,000
Total Estimated Project
Cost:
$833,750
Estimated Grant Funding: OCTA Measure M2 ECP
Grant Funds
($600,000)
Total Estimated General
Funds to Complete Project
$233,750
Available General Funds: Existing Adopted CIP Budget ($110,000) Estimated Additional
General Fund Reserves
Required
$123,750
If awarded grant funding, City staff will return to City Council with a budget amendment requesting additional funds for design and the estimated funds needed for construction.
Attachments:
1. Proposed Resolution
RESOLUTION NO. 2026-07-14-X
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LAGUNA HILLS, CALIFORNIA, AUTHORIZING AN
APPLICATION FOR FUNDS FOR THE ENVIRONMENTAL
CLEANUP, TIER 1 GRANT PROGRAM UNDER ORANGE
COUNTY LOCAL TRANSPORTATION ORDINANCE NO. 3
FOR THE RIDGE ROUTE DRIVE BIOFILTRATION
PROJECT
The City Council of the City of Laguna Hills, California, hereby finds, determines, declares, and resolves as follows:
WHEREAS, Orange County Local Transportation Ordinance No. 3, dated July 24, 2006, and known and cited as the Renewed Measure M Transportation Ordinance and Investment Plan, makes funds available through the Environmental Cleanup Program to help protect Orange County beaches and waterways from transportation-generated pollution (urban runoff) and improve overall water quality; and WHEREAS, the Environmental Cleanup Tier 1 Grant Program consists of funding purchases and installation of Best Management Practices (BMPs), including bioswales, biofiltration facilities, catch basin screens, filters, inserts, and other “streetscale” low flow diversion projects intended to improve water quality; and WHEREAS, OCTA has established procedures and criteria for reviewing proposals; and
WHEREAS, the City of Laguna Hills possesses authority to nominate water quality improvement projects that have a transportation pollution nexus to finance and construct the proposed project; and
WHEREAS, by formal action the City Council authorizes the nomination of the Ridge Route Drive Biofiltration Project, including all understandings and assurances contained therein, and authorizes the person identified as the official representative of the City of Laguna Hills to act in connection with the nomination and to provide such additional information as may be required; and
WHEREAS, the City of Laguna Hills will maintain and operate the improvements acquired and installed; and
WHEREAS, the City of Laguna Hills will give OCTA representatives access to and the right to examine all records, books, papers, or documents related to the funded Tier 1 Grant Project; and
Resolution No. 2026-07-14-X
WHEREAS, the City of Laguna Hills will cause work on the project to be commenced within a reasonable time after receipt of notification from OCTA and that the project will be carried to completion with reasonable diligence; and WHEREAS, the City of Laguna Hills will comply, where applicable, with provisions of the California Environmental Quality Act, the National Environmental Policy Act, the Americans with Disabilities Act, and any other federal, state, and/or local laws, rules, and/or regulations; and
WHEREAS, the City of Laguna Hills must include all projects funded by Net Revenues in the seven-year Capital Improvement Program as part of the Renewed Measure M Ordinance eligibility requirement; and
WHEREAS, the City of Laguna Hills authorizes a formal amendment to the seven-year Capital Improvement Program to add projects approved for funding upon approval from the Orange County Transportation Authority Board of Directors; and WHEREAS, the City of Laguna Hills is committing to a minimum of twenty percent (20%) in matching funds for the Ridge Route Drive Biofiltration Project as required by the Orange County Comprehensive Transportation Funding Program Guidelines.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA
HILLS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The foregoing recitals are true and correct and are incorporated herein by reference.
SECTION 2. The City of Laguna Hills hereby authorizes the Public Works Director as the official representative of the City of Laguna Hills to accept funds for the Environmental Cleanup Tier 1 Grant Program for the Ridge Route Drive Biofiltration Project.
SECTION 3. The City of Laguna Hills agrees to fund its share of the project costs and any additional costs over the identified programmed amount.
SECTION 4. This action is not subject to the California Environmental Quality Act pursuant to 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, Cal. Code of Regs, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Resolution No. 2026-07-14-X
PASSED, APPROVED, AND ADOPTED this _____ day of _______ 2026. ____________________________________
DON CASKEY, MAYOR
ATTEST:
______________________________________
JOSHUA STEVENSON, CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LAGUNA HILLS )
I, Joshua Stevenson, City Clerk of the City of Laguna Hills, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 2026-07-14-X adopted by the City Council of the City of Laguna Hills, California, at a Regular Meeting thereof held on the 14th day of July 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
(SEAL)
_____________________________________
JOSHUA STEVENSON, CITY CLERK
Item No. 5.5
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: July 14, 2026
To: Mayor and Council Members
From: Joe Ames, Assistant City Manager
Issue: Notice of Completion and Final Payment for Laguna Hills Community Center Electrical Improvements, CIP 520
Recommendation: That the City Council: 1. Certify the completion of and accept the improvements for the subject project; 2. Authorize the Public Works Director to sign the Notice of Completion; 3. Authorize the recording of the Notice of Completion with the County of Orange and to release the faithful performance and payment bonds one year and 35 days, respectively, after the date of recordation of the Notice of Completion contingent upon no claims or liens being filed with the City; and 4. Authorize payment of the final retention 35 days after the date of recordation of the Notice of Completion in the net amount of $14,274.11, if no liens have been filed.
Background:
The Laguna Hills Community Center Electrical Upgrades Project, CIP No. 520, was awarded to GA Technical Services, Inc. on September 9, 2025, by the City Council in the amount of $293,059.26. The improvements are now complete and ready for acceptance.
Procedurally, a five-percent (5%) retention is withheld from each payment to assure final performance of the work. The contractor for this project has submitted the retention progress payment in the amount of $14,274.11.
This project consisted of two contract change orders. Contract Change Order No. 1 was a deductive change order in the amount of $13,899.00 for the substitution of the original specified sidewalk illumination Inter-Lux "Joe" Fixture with a Lumux PL200-HO fixture. The original fixture was no longer in production. Contract Change Order No. 2
Item No. 5.5
was an additive change order in the amount of $17,123.31 issued to remove the surface-mounted pull boxes from the decorative light posts, as originally specified, in favor of in-ground pull box installations to maintain aesthetics. This change order also consisted of additional trenching and conduit access to run fiber optic cable internally throughout the light poles for the hardwiring of security cameras.
City staff recommends acceptance of the project, recording of the Notice of Completion, and final payment, as more particularly described in the recommended action, above.
Fiscal Impact:
The biennial FY 2025/2027 Capital Improvement Program has a budget of $300,000.00 for CIP 520.
Original Contract Amount: $293,059.26 (GA Technical Services, Inc.) Contract Construction Cost: $282,257.82
Total Net of Contract Change Orders: $3,224.31
Inspection Costs: $12,000.00
Legal Advertising: $1,476.22
Total Project Cost: $298,958.35
Total Project Budget: $300,000.00
Total Project Cost: ($298,958.35)
Budget Surplus: $1,041.65
Therefore, the total project cost is within the FY 2025/2027 Capital Improvement Program budget for CIP No. 520.
Attachments:
1. Project Pictures - CIP 520
2. Notice of Completion - CIP 520
Joshua Stevenson, CMC, City Clerk
SPACE ABOVE THIS LINE OF FOR RECORDER’S USE
NOTICE OF COMPLETION
Notice is hereby given that the following public improvements have been completed and accepted by the City Council of the City of Laguna Hills on July 14, 2026.
Description of Improvements
The work comprised of construction including Christy box replacements, electrical switchgear work, new ground-level lighting along the meandering pathway from the front parking lot to the playground, uplighting along the retaining wall and at the gazebo, new conduit to pull fiber optic cable to existing security cameras, and other miscellaneous improvements required to complete the work.
General Location
The Laguna Hills Community Center: 25555 Alicia Parkway, Laguna Hills, California 92653 Owner of Property Address Contractor
City of Laguna Hills GA Technical Services, Inc.
24035 El Toro Road 1157 E Arrow Hwy, Ste 2
Laguna Hills, CA 92653 Glendora, CA 91740
This Notice of Completion is executed under authority of a directive from the City Council of the City of Laguna Hills.
I, Joseph J. Ames, declare under penalty of perjury that I am the City Engineer of the City of Laguna Hills, that I am familiar with the facts stated in the foregoing Notice of Completion executed for and on its behalf, and that I have read the foregoing Notice of Completion and know the contents thereof to be true.
Dated: July 14, 2026
Joseph J. Ames, P.E., T.E., Public Works Director/City Engineer City of Laguna Hills
EXEMPT FROM NOTARY ACKNOWLEDGEMENT REQUIREMENTS
PER GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208
Recording Requested By:
The City of Laguna Hills
When Recorded Mail To:
Joshua Stevenson, City Clerk
City of Laguna Hills
24035 El Toro Road
Laguna Hills, CA 92653
EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE §§ 6103, 27383
Item No. 5.6
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: July 14, 2026
To: Mayor and Council Members
From: Joe Ames, Assistant City Manager
Issue: Notice of Completion and Final Payment for the Street Name Signs Project, CIP No. 113
Recommendation: That the City Council: 1) Certify the completion of and accept the improvements for the subject project; 2) Authorize the Public Works Director to sign the Notice of Completion; 3) Authorize the recording of the Notice of Completion with the County of Orange and to release the faithful performance and payment bonds one year and 35 days, respectively, after the date of recordation of the Notice of Completion contingent upon no claims or liens being filed with the City; and 4) Authorize payment of the final retention 35 days after the date of recordation of the Notice of Completion in the net amount of $11,855.00, if no liens have been filed.
Background:
The Street Name Signs Project, CIP No. 113, was awarded to Cat Tracking Inc. on June 10, 2025, by the City Council in the amount of $237,325.00. The improvements are now complete and ready for acceptance.
Procedurally, a five-percent (5%) retention is withheld from each payment to assure final performance of the work. The contractor for this project has submitted the retention progress payment in the amount of $11,855.00.
A total of 470 post locations (two sign blades and one logo blade per post) were replaced throughout the City. Contract Change Order No. 1 and No. 2 accounted for replacement locations that were initially missing from the original estimate, needed revisions, or locations where post removals were needed. Change Order No. 1 accounted for 16 installation locations and 1 removal location. Change Order No. 2
Item No. 5.6
accounted for 3 installation locations. All change order installations and removals were carried out at the original unit bid prices. Contract Change Order No. 3 accounted for the purchase of the AutoCAD design files created by the contractor to design the custom signs. The City purchased the design files for future replacements.
Accordingly, City staff recommends acceptance of the project, recording of the Notice of Completion, and final payment, as more particularly described in the recommended action, above.
Fiscal Impact:
The biennial FY 2025-2027 Capital Improvement Program has a budget of $260,000.00 for CIP No. 170.
Original Contract Amount: $237,325.00 (Cat Tracking, Inc.) Contract Construction Cost: $227,175.00
Total Net of Contract Change Orders: $9,925.00
Total Project Cost: $237,100.00
Total Project Budget: $260,000.00
Total Project Cost: ($237,100.00)
Budget Surplus: $22,900.00
Therefore, the total project cost is within the FY 2025-2027 Capital Improvement Program budget for the Street Name Sign Project, CIP No. 113.
Attachments:
1. Project Pictures
2. Notice of Completion - CIP 113
Joshua Stevenson, CMC, City Clerk
SPACE ABOVE THIS LINE OF FOR RECORDER’S USE
NOTICE OF COMPLETION
Notice is hereby given that the following public improvements have been completed and accepted by the City Council of the City of Laguna Hills on July 14, 2026.
Description of Improvements
The citywide replacement of existing street name signs at non-signalized intersections with new street name signs and other miscellaneous improvements as required to complete the work.
General Location
Citywide residential streets at non-signalized intersections.
Owner of Property Address Contractor
City of Laguna Hills CAT Tracking, Inc.
24035 El Toro Road 17 Commercial Ave
Laguna Hills, CA 92653 Riverside, CA 92507
This Notice of Completion is executed under authority of a directive from the City Council of the City of Laguna Hills.
I, Joseph J. Ames, declare under penalty of perjury that I am the City Engineer of the City of Laguna Hills, that I am familiar with the facts stated in the foregoing Notice of Completion executed for and on its behalf, and that I have read the foregoing Notice of Completion and know the contents thereof to be true.
Dated: July 14, 2026
Joseph J. Ames, P.E., T.E., Public Works Director/City Engineer City of Laguna Hills
EXEMPT FROM NOTARY ACKNOWLEDGEMENT REQUIREMENTS
PER GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208
Recording Requested By:
The City of Laguna Hills
When Recorded Mail To:
Joshua Stevenson, City Clerk
City of Laguna Hills
24035 El Toro Road
Laguna Hills, CA 92653
EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE §§ 6103, 27383
Item No. 5.7
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: July 14, 2026
To: Mayor and Council Members
From: Joe Ames, Assistant City Manager
Issue: Award of an On-Call General Maintenance, Repair, and Specialty Trade Services Agreement to Jamey Clark, Inc.
Recommendation: That the City Council: 1. Award an On-Call Maintenance, Repair, and Specialty Trade Services Agreement to Jamey Clark, Inc.; 2. Authorize the Interim City Attorney to make minor modifications to the contract as may be necessary to execute the Agreement; and 3. Authorize the City Manager to sign the Agreement.
Background:
On May 30, 2026, City staff released a RFP for On-Call Maintenance, Repair, and Specialty Trade Services to obtain proposals to provide the following services: 1.
General Maintenance & Repair; 2. Carpentry; 3. Plumbing; 4. HVAC; 5. Roofing; 6.
Flooring; 7. Doors, Windows and Hardware; 8. Concrete; 9. Asphalt; 10. Painting; 11.
Graffiti Removal; 12. Playground Inspections; 13. Playground Repairs; 14. Electrical; 15.
Masonry & Stucco; and 16. Elevator Maintenance and Repairs.
City staff anticipated the RFP would result in the award of on-call maintenance contracts to one or more contractors in accordance with the Best Qualified Vendor(s) criteria as set forth in the Laguna Hills Municipal Code (LHMC):
"3-08.090 Procurement of goods and supplies, equipment, materials, and nonprofessional services – Greater than fifty thousand dollars ($50,000.00) – Formal F. Award of Contracts. Contracts or purchase orders shall be awarded by the City Council to the lowest Bidder or proposer consistent with the best qualified vendor selection criteria set forth in Section 3-08.100, except as otherwise provided herein. The decision of the City Council shall be final. The City Council may
Item No. 5.7
authorize that such purchase orders or contracts be executed by either the Mayor or the City Manager, or the City Council may otherwise delegate such signature authority."
"3-08.100 Best qualified vendor.
In determining the best qualified vendor, consideration is to be given to price, quality, and performance of the goods and supplies, equipment, or materials to be purchased or nonprofessional services to be provided by the vendor. Criteria for determining the best qualified vendor shall include but not be limited to the following:
A. The cost and quality of the goods and supplies, equipment, materials, or nonprofessional services;
B. The ability, capacity, and skill of the vendor to perform the contract and to provide the goods and supplies, equipment, materials, or nonprofessional services requested;
C. The ability of the vendor to provide the goods and supplies, equipment, materials, or nonprofessional services requested promptly or within the time specified, without delay, interference, or service interruption; D. The ability of the vendor to demonstrate the attributes of trustworthiness, quality, fitness, capacity, and experience to satisfactorily perform; E. The character, integrity, reputation, judgment, references, experience, and efficiency of the vendor;
F. The quality of vendor’s performance history and record on previous purchases or contracts with the city;
G. The ability of the vendor to provide future maintenance, repair parts, and services for the use of the goods and supplies, equipment, or materials purchased; and
H. The ability of the vendor to demonstrate its prior, current, and continued compliance during the contract term with all applicable federal, state, and local laws, statutes, ordinances and all lawful orders, rules, and regulations promulgated thereunder.”
To facilitate the City’s determination of the Best Qualified Vendor, Bidder shall provide additional information about their unique qualifications meeting the City’s needs for this Project as a part of the submission of their Bid Proposal...." On June 30, 2026, the City received eight proposals from licensed contractors. After reviewing the proposals, City staff determined Jamey Clark, Inc. was the Best Qualified Vendor and the lowest priced vendor for most areas of work. Of the other seven contractors that submitted proposals, all were generally more expensive or did not acknowledge the Addendum issued. Jamey Clark, Inc. is able to provide service for all
Item No. 5.7
areas of work listed above, except asphalt repairs, elevator repairs, and computerized HVAC system work. Jamey Clark, Inc. currently provides exceptional service under a combination of yearly maintenance contracts for graffiti removal, playground maintenance and repairs, and playground inspections, as well as individual projects procured under the City's Informal Bidding Ordinance. Therefore, City staff recommends award of an on-call contract to Jamey Clark, Inc. If awarded this contract, future work done by Jamey Clark would be folded into this on-call agreement.
Therefore, City staff recommends the award of an On-Call General Maintenance, Repair, and Specialty Trade Services Agreement to Jamey Clark, Inc.
City staff plans to release another RFP in an attempt to obtain additional proposals from qualified contractors for HVAC, asphalt, and elevator work.
Fiscal Impact:
No new fiscal impact to the General Fund.
The FY 2026-2027 budget identifies several budgetary items that may be used in conjunction with this Agreement. The budgetary items include, but are not limited to, the following (with the FY 2026-2027 budget listed):
100-310-645500 Facility Maintenance & Repairs (Community Center): $125,000 100-355-645500 Facility Maintenance & Repairs (Civic Center): $150,000 100-355-720401 Other Public Works Maintenance: $195,000 100-355-720500 Graffiti Removal: $70,000
100-355-720701 Parks Maintenance and Repairs: $180,000
Attachments:
1. Proposed Agreement with Jamey Clark Inc
1 ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE
SERVICES AGREEMENT
Jamey Clark, Inc.
THIS ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES AGREEMENT (hereinafter “Agreement”) is made and entered into, to be effective this 14th day of July 2026, by and between the CITY OF LAGUNA HILLS, a municipal corporation organized and existing under the laws of the State of California (hereinafter referred to as “City”), and JAMEY CLARK, INC., a California corporation (hereinafter referred to as “Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and are hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has determined that there is a need to retain the services of a qualified and experienced company capable of performing on-call general maintenance, repair, and specialty trade services, including, but not limited to, general maintenance and repairs, carpentry, plumbing, roofing, flooring, door/window/hardware repairs and installations, concrete, painting, graffiti removal, playground inspections, playground repairs, electrical, masonry, and stucco work, as well as periodic, routine inspection and maintenance of specified playgrounds, on a regular ongoing, as well as on-call, as-needed basis (the “Project”).
B. In response to City's Notice Inviting Bids and Specifications for On-Call General Maintenance, Repair, and Specialty Trade Services, dated May 27, 2026, Contractor has submitted to City a formal written proposal, dated June 22, 2026, to provide on-call general maintenance, repair, and specialty trade services to City for the Project pursuant to the terms and conditions of this Agreement and in accordance with the General Provisions, Special Provisions, and Specifications set forth in the City's Notice Inviting Bids and Specifications for On-Call General Maintenance, Repair, and Specialty Trade Services.
C. Contractor represents and maintains that it is uniquely qualified by virtue of its experience, training, education, reputation, labor and equipment, and expertise to provide the requested On-Call General Maintenance, Repair, and Specialty Trade Services and has agreed to provide such services to City for the Project as provided herein. City does not have the personnel, specialized equipment, or technical expertise able to perform the work and services contracted for herein.
D. City now desires to retain Contractor to provide such work and services for the Project.
NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
2 AGREEMENT
1. MAINTENANCE SERVICES
1.1 Scope of Services and Standard of Performance. In compliance with all terms and conditions of this Agreement, Contractor promises and agrees to provide, furnish, and perform On-Call General Maintenance, Repair, and Specialty Trade Services to City for the Project as set forth in Contractor’s Proposal/Scope of Work, dated June 22, 2026, in accordance with the General Provisions, Special Provisions, and Specifications set forth in the City's Notice Inviting Bids and Specifications for On-Call General Maintenance, Repair, and Specialty Trade Services, dated May 27, 2026, which are each attached hereto as Exhibit “A” and Exhibit “B”, respectively, and are incorporated herein by reference (hereinafter referred to as the “Services” or “Work”). As a material inducement to the City entering into this Agreement, Contractor acknowledges and understands that the Services and Work contracted for under this Agreement require specialized skills, equipment, labor, and abilities and that, consistent with this understanding, Contractor’s Services and Work shall be performed in a skillful and competent manner and shall be held to a standard of quality and workmanship prevalent in the industry for such service and work and with the standards recognized as being employed by contractors in the same discipline in the State of California. Contractor represents and warrants that it is skilled in the discipline necessary to perform the Services and Work and that it holds the necessary skills and abilities to satisfy the standard of work as set forth in this Agreement. Contractor represents and warrants that it and all of its employees and subcontractors providing services under this Agreement shall have sufficient skill and experience to perform the Services and Work assigned to them. All Services and Work shall be completed to the reasonable satisfaction of the City.
1.2 Contract Documents. The Agreement between the Parties shall consist of the following: (1) this Agreement; (2) the City’s Notice Inviting Bids and Specifications for On-Call General Maintenance, Repair, and Specialty Trade Services, dated May 27, 2026, and, (3) the Contractor’s signed, original Proposal/Scope of Work dated June 22, 2026 (“Contractor’s Proposal”), including the Contractor’s Schedule of Performance and Schedule of Compensation/Fees/Rates and Unit Prices, submitted to City in response to City's Notice Inviting Bids and Specifications for the Project, which shall all be referred to collectively hereinafter as the “Contract Documents.” The Contractor’s Proposal and the City’s Notice Inviting Bids and Specifications for the Project, which are attached hereto as Exhibit “A” and Exhibit “B,” respectively, are hereby incorporated by reference and are made part of this Agreement. All provisions of this Agreement, the Contractor’s Proposal, and the City’s Notice Inviting Bids and Specifications for the Project, shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (1st) the terms and conditions of this Agreement; (2nd) the terms, conditions, requirements, and provisions of the City’s Notice Inviting Bids and Specifications for the Project (Exhibit “B”); and (3rd) the provisions of the Contractor’s Proposal (Exhibit “A”).
1.3 Compliance with Law. Contractor shall comply at all times during the term of this Agreement with all applicable federal, state, and local laws, statutes, and ordinances and all lawful orders, rules, and regulations promulgated thereunder, including without limitation all applicable fair labor standards and Cal/OSHA regulations and requirements. Contractor shall keep itself fully
3 informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of the Work and Services, including all Cal/OSHA regulations and requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with performing the Work and Services. If Contractor performs any Work or Services in violation of such laws, rules, and regulations, Contractor shall be solely responsible for all penalties and costs arising therefrom. Contractor shall defend, indemnify, and hold City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules, or regulations.
1.4 Licenses, Permits, Fees, and Assessments. Prior to performing any Services or Work hereunder, Contractor shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its trade and perform the Work and Services required by this Agreement. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approval that is legally required for Contractor to perform the Work and Services under this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the Work and Services required by this Agreement, and Contractor shall defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to obtain such licenses, permits, and approvals of whatever nature that are legally required to perform the Work or Services.
1.5 Familiarity with Work. By executing this Agreement, Contractor represents and warrants that it (a) has thoroughly investigated and considered the Scope of Work or Services to be performed, (b) has carefully considered how the Services should be performed and has carefully examined the location or locations at or with respect to where such Services or Work is to be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Contractor represents and maintains that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should the Contractor discover any latent or unknown conditions that will materially affect the performance of the Services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City.
1.6 Care of Work. Contractor shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Work by the City, except such losses or damages as may be caused by City's own negligence.
1.7 Further Responsibilities of Parties. Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement.
4 1.8 Additional Services. City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in either Contractor’s Proposal/Scope of Work (Exhibit “A”) or in City's Notice Inviting Bids and Specifications for On-Call General Maintenance, Repair, and Specialty Trade Services (Exhibit "B"), or to make changes by altering, adding to, or deducting from such Work. No such extra work may be undertaken unless a written order is first given by the City to the Contractor, incorporating therein any adjustment in the Maximum Annual Contract Amount, as defined below, and/or (ii) the time to perform this Agreement, which adjustments are subject to the written approval of the Contractor. It is expressly understood by Contractor that the provisions of this section shall not apply to the Work and Services specifically set forth in the Contractor’s Proposal/Scope of Work or reasonably contemplated therein, regardless of whether the time or materials required to complete any Work or Services identified in the Contractor’s Proposal/Scope of Work exceeds any time or material amounts or estimates provided therein.
1.9 Prevailing Wages.
1.9.1 Prevailing Wage Laws. The City has determined that the Work and Services under this Agreement requires work of labor categories which are subject to Prevailing Wage Laws identified in the State of California Labor Code. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Contractor agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the Parties that, in connection with the Work or Services provided pursuant to this Agreement, Contractor shall bear all risks of payment or non-payment of prevailing wages under California law, and Contractor hereby agrees to defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement.
1.9.2 Labor Code/DIR Compliance. Contractor understands and agrees to comply with the following California Labor Code compliance conditions [Labor Code Sections 1720 et seq., 1813, 1860, 1861, 3700]:
(A) This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Contractor agree to be bound by all the provisions thereof as though set forth in full herein.
(B) Contractor shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement. (C) Contractor agrees to comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and
5 the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at (http://www.dir.ca.qov/OPRUDPreWaqeDetermination.html), are on file with City, and are available to any interested party upon request. A copy of said rates shall be posted at each job site during the Term of this Agreement.
(D) Pursuant to California Labor Code Section 1771.4, Contractor’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations.
Contractor shall post job site notices as prescribed by DIR regulations and furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2). (E) Contractor shall comply with the provisions of California Labor Code Section 1776 which, among other things, require Contractor and each subcontractor to (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the City of the location of the records. The Contractor is responsible for compliance with Section 1776 by itself and all of its subcontractors. (F) Contractor shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Contractor is responsible for compliance with Section 1777.5 by itself and all of its subcontractors. (G) Eight (8) hours of labor shall constitute a legal day’s work for all workmen employed in the execution of this Agreement, and the Contractor and any subcontractor shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code. Contractor shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code. (See, e.g., Cal. Labor Code §1815.)
(H) Pursuant to California Labor Code Sections 1860 and 3700, Contractor will be required to secure the payment of compensation to its employees. By signing this Agreement, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”
(I) Pursuant to California Labor Code Section 1771.1, Contractor and any subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the California Public Contract Code, or engage in the performance of any contract
6 for public work on a public works project unless registered with the DIR and qualified to perform public work pursuant to California Labor Code Section 1725.2. It is not a violation of California Labor Code Section 1771.1 for an unregistered contractor to submit a bid that is authorized by California Business and Professions Code Section 7029.1 or by California Public Contract Code Section 10164 or 20103.5, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. Contractor shall not perform any work under this Agreement with any subcontractor who is ineligible to perform work on the public works project pursuant to Section 1777.1 or 1777.7 of the California Labor Code.
1.10 Water Quality Management and Compliance.
1.10.1 Storm Water Management. Storm, surface, nuisance, or other waters may be encountered at various times during performance of the Services or Work. Contractor hereby acknowledges that it has investigated the risk arising from such waters, has prepared its bid or proposal accordingly, and assumes any and all risks and liabilities associated with and arising therefrom.
1.10.2 Compliance with Water Quality Laws, Ordinances, and Regulations.
Contractor shall keep itself and any subcontractors, staff, agents, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by, the performance of the Services or Work, including, without limitation, all applicable provisions of: the City’s ordinances regulating discharges of storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251 et seq.); the California Porter-Cologne Water Quality Control Act (Cal. Water Code § 1300 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Contractor shall additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local or state agency having jurisdiction over the location where the Services or Work are to be performed, conducted, or provided, regarding discharges of storm water to separate storm drain systems or other watercourses, including applicable requirements in municipal storm water management programs.
1.10.3 Compliance with DAMP and LIP. In addition to compliance with the laws, ordinances, and regulations listed in subsection 1.10.2, Contractor shall comply with all applicable requirements of the Orange County Drainage Area Management Plan (“DAMP”), the City of Laguna Hills Local Implementation Plan (“LIP”), and the applicable Water Quality Management Plan (“WQMP”). Such documents contain the Model Maintenance Procedures with Best Management Practices (“BMPs”). These Model Maintenance Procedures contain pollution prevention and source control techniques to minimize the impact of those activities upon dryweather urban runoff, storm water runoff, and receiving water quality. Contractor hereby acknowledges and agrees to be familiar with the DAMP, the LIP, and the WQMP, and agrees to comply with the requirements specified therein.
1.10.4 Standard of Care. Contractor represents and warrants that all employees and subcontractors performing any Services or Work hereunder shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations, and policies described in Sections 1.10.2 and 1.10.3 of this Agreement. Contractor further represents and warrants that it, its employees and subcontractors will receive appropriate training regarding the requirements of the laws, regulations, and policies described in subsections
7 1.10.2 and 1.10.3 of this Agreement as they may relate to the Services.
1.10.5 Liability for Water Quality Non-Compliance.
(A) Indemnity: Failure to comply with laws, regulations, and ordinances listed in subsections 1.10.2 and 1.10.3 of this Agreement is a violation of federal and state law.
Notwithstanding any other indemnity contained in this Agreement, Contractor agrees to indemnify and hold harmless the City, its elected and appointed officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its elected and appointed officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed in subsections 1.10.2 and 1.10.3 of this Agreement arising out of or in connection with the Services, except for liability resulting from the sole negligence, willful misconduct or active negligence of the City, its elected and appointed officials, officers, agents, employees or authorized volunteers.
(B) Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Contractor’s failure to comply with any applicable water quality law, regulation, or policy. Contractor hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity.
(C) Damages: City may seek damages from Contractor for delay in completing the Services caused by Contractor’s failure to comply with the laws, regulations, and policies described in subsections 1.10.2 and 1.10.3 of this Agreement, or any other relevant water quality law, regulation, or policy.
1.11 Intentionally omitted.
1.12 Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other contractors, consultants, or vendors for services similar to the services that are the subject of this Agreement. Contractor further acknowledges that City may have its own employees perform services similar to the services that are the subject of this Agreement.
1.13 Unauthorized Aliens. Contractor hereby represents and warrants that it will comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of any Work and/or Services under this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to reimburse City for any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, or penalties which arise out of or are related to such employment, together with any and all costs, including attorneys' fees, incurred by City.
2. COMPENSATION
8 2.1 Maximum Contract Amount. For the Services and Work rendered pursuant to this Agreement, Contractor shall be compensated by City in accordance with the Schedule of Compensation/Fees/Rates and Unit Prices set forth in Contractor’s Proposal/Scope of Work, but not exceeding the total maximum annual contract amount of Five Hundred Thousand Dollars ($500,000.00) (hereinafter referred to as the "Maximum Annual Contract Amount"), except as may be provided pursuant to Section 1.8 above and Section 2.4 below. Compensation shall be payable according to the fees and at the rates, charges and unit prices set forth in Exhibit “A” attached hereto. The Maximum Annual Contract Amount shall include the attendance of Contractor at all Project meetings deemed reasonably necessary by the City. Contractor shall not be entitled to any increase in the Maximum Annual Contract Amount for attending these meetings. The maximum amount of City’s payment obligation under this Agreement is the amount specified in this section.
2.2. Method of Payment. Unless some other method of payment is specified in the Contractor’s Proposal/Scope of Work (Exhibit “A”), in any month in which Contractor wishes to receive payment, no later than the 10th working day of such month, Contractor shall submit to the City, in a form approved by the City’s Finance Director, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the Work or Services performed by Contractor and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. City shall use reasonable efforts to make payments to Contractor within forty-five (45) days after receipt of the invoice or a soon thereafter as is reasonably practical.
2.3 Optional CPI Adjustment. The fees, rates and/or unit prices set forth in Contractor’s Proposal/Scope of Work (Exhibit "A") shall remain fixed and unchanged for the first two (2) years of the term of this Agreement (i.e., from July 14, 2026, through July 13, 2028). Thereafter, Contractor may submit a request to adjust its fees, rates and/or unit prices once per year during the remainder of the term of the Agreement as provided for herein. However, approval of any request to adjust fees, rates and/or unit prices shall be made at the sole discretion of the City Manager, in writing, and is subject to the City's approved budget. Such fee, rate, and/or unit price adjustment(s), if any, shall not exceed the value of the change of the Consumer Price Index for the Los Angeles/Orange County area for the preceding one year as published for the month of May of any given year (the preceeding 12 month period ending in May). In no event shall any adjustment of any fee, rate or unit price exceed five percent (5%) per year regardless of CPI or any other cost factors.
2.4 Changes in Scope. In the event any change or changes in the Scope of Work or Services is requested by the City, the Parties shall execute a written amendment to this Agreement, setting forth with particularity all terms of such amendment, including, but not limited to, any additional fees for services. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or (b) to provide for additional work or services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.
2.5 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Laguna Hills City Council for each fiscal year covered by the term of
9 this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.
3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the services to be performed by Contractor is an essential condition of this Agreement. Contractor shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon Schedule of Performance set forth in Contractor's Proposal/Scope of Work (Exhibit “A”).
3.2 Schedule of Performance. Contractor shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all Services or Work within the time period(s) established in the Schedule of Performance set forth in Contractor's Proposal (Exhibit “A”). When requested by Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer; however, the City shall not be obligated to grant such an extension.
3.3 Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the effective date of this Agreement and shall continue in full force and effect for a period of five (5) years, commencing on July 15, 2026 and ending on August 31, 2031 (“Initial Term”). The City shall have the unilateral option, at its sole discretion, to renew and extend the term of this Agreement for no more than one additional three (3) year term (“Renewal Option”) under the same terms and conditions.
3.4 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Contractor, within ten (10) days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor's sole remedy being extension of the Agreement pursuant to this section.
3.5 Intentionally omitted.
4. COORDINATION OF WORK
4.1 Representative of Contractor. The following principal of Contractor is hereby designated as being the principal and representative of Contractor authorized to act in its behalf with respect to the Services to be performed under this Agreement and to make all decisions in connection
10 therewith: Michael Schmidt, President. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Work or Services performed hereunder. The foregoing principal may not be changed by Contractor without prior written approval of the Contract Officer.
4.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Manager of City, and is subject to change by the City Manager. It shall be the Contractor’s responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Services, and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Contractor, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City. Contractor shall not contract with any other entity to perform the Services required without prior written consent of City. If Contractor is permitted to subcontract any part of this Agreement by City, Contractor shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the Work will be considered employees of Contractor. City will deal directly with and will make all payments to Contractor. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Contractor or any surety of Contractor from any liability hereunder without the express written consent of City.
4.4 Independent Contractor.
4.4.1. The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make Contractor a City employee. During the performance of this Agreement, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The personnel performing the Services under this Agreement on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Neither City nor any of its officials, officers, employees, agents and volunteers shall have control over the conduct of Contractor or any of its officers, employees, or agents, except as set forth in this Agreement.
11 Contractor, its officers, employees, or agents shall not maintain a permanent office or fixed business location at City’s offices. City shall have no voice in the selection, discharge, supervision, or control of Contractor’s officers, employees, representatives or agents, or in fixing their number, compensation, or hours of service. Contractor shall pay all wages, salaries, and other amounts due its employees in connection with the performance of Services under this Agreement and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers’ compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Contractor in its business or otherwise a joint venturer or a member of any joint enterprise with Contractor.
4.4.2. Contractor shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner.
4.4.3. No City benefits shall be available to Contractor, its officers, employees, or agents in connection with the performance of any Work or Services under this Agreement. Except for fees paid to Contractor as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Contractor for the performance of any Work or Services under this Agreement. City shall not be liable for compensation or indemnification to Contractor, its officers, employees, or agents, for injury or sickness arising out of performing any services hereunder. If for any reason any court or governmental agency determines that the City has financial obligations, other than pursuant to Section 2 and Subsection 1.8 herein, of any nature relating to salary, taxes, or benefits of Contractor’s officers, employees, representatives, subcontractors, or agents, Contractor shall defend, indemnify, and hold harmless City from and against all such financial obligations.
4.5 PERS Eligibility Indemnification.
4.5.1 In the event that Contractor or any employee, agent, or subcontractor of Contractor providing any Work or Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employee Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.
4.5.2 Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing any Work or Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
5. INSURANCE
5.1 Compliance with Insurance Requirements. Contractor shall obtain, maintain, and keep in full force and effect during the term of this Agreement, at its sole cost and expense, and in
12 a form and content satisfactory to City, all insurance required under this section. Contractor shall not commence any Work or Services under this Agreement unless and until it has provided evidence satisfactory to City that it has secured all insurance required under this section. If Contractor’s existing insurance policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so.
5.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement, and without limiting the indemnity provisions set forth in this Agreement, Contractor shall obtain and maintain in full force and effect during the term of this Agreement, including any extension thereof, the following policies of insurance:
5.2.1 Commercial General Liability Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Commercial General Liability Insurance written on an occurrence basis with limits of at least one million dollars ($1,000,000.00) per occurrence, two million dollars ($2,000,000.00) in the general aggregate, and one million dollars ($1,000,000.00) for products and completed operations. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.
5.2.2 Automobile Liability Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Automobile Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) combined limit for each occurrence covering bodily injury and property damage. The policy shall specifically include coverage for owned, non-owned, leased, and hired automobiles.
5.2.3 Workers’ Compensation Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Workers’ Compensation Insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Contractor agrees to waive and obtain endorsements from its workers’ compensation insurer waiving all subrogation rights under its workers’ compensation insurance policy against the City, its officials, officers, employees, agents and volunteers, and to require each of its subconsultants and subcontractors, if any, to do likewise under their workers’ compensation insurance policies. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Employer’s Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) per accident for bodily injury or disease.
5.3 Acceptability of Insurers. Insurance required by this section shall be issued by a licensed company authorized to transact business in the state by the Department of Insurance for the State of California with a current rating of A-:VII or better (if an admitted carrier), or a current rating of A:X or better (if offered by a non-admitted insurer listed on the State of California List of Approved Surplus Lines Insurers (LASLI), by the latest edition of A.M. Best’s Key Rating Guide, except that the City will accept workers’ compensation insurance from the State Compensation Fund. In the event the City determines that the Work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice
13 from the City. Contractor shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein.
5.4 Insurance Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. Required insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
5.4.1 The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to provide the following:
(A) Additional Insured: The City, its officials, officers, employees, agents and volunteers, shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement; and
(B) Additional Insured Endorsements: Additional insured endorsements shall not (1) be restricted to “ongoing operations”, (2) exclude “contractual liability”, (3) restrict coverage to “sole” liability of Contractor, or (4) contain any other exclusions contrary to the Agreement; and, the coverage shall contain no special limitations on the scope of protection afforded to additional insureds.
(C) Notice: The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or modified, or reduced in coverage or in limits, except after thirty (30) days prior written notice by First Class U.S. Mail, postage-prepaid, has been provided to the City. Notwithstanding the foregoing, if coverage is to be suspended, voided, or cancelled because of Consultant’s failure to pay the insurance premium, the notice provided to City shall be by ten (10) days prior written notice.
5.4.2 For all policies of Commercial General Liability Insurance, Contractor shall provide endorsements for ongoing operations and completed operations to effectuate this requirement.
5.5 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City in advance and shall protect the City, its officials, officers, employees, agents and volunteers, in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.
5.6 Primary and Non-Contributing Insurance. All policies of Commercial General Liability Insurance and Automobile Liability Insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents or volunteers, shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
5.7 Waiver of Subrogation. All policies of Commercial General Liability and Automobile Liability Insurance shall contain or be endorsed to waive subrogation against the City,
14 its officials, officers, employees, agents and volunteers, or shall specifically allow Contractor or others providing insurance evidence in compliance with the requirements set forth in this section to waive their right to recovery prior to a loss. Contractor hereby agrees to waive its own right of recovery against the City, its officials, officers, employees, agents and volunteers, and Contractor hereby agrees to require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.
5.8 Evidence of Coverage. Concurrently with the execution of the Agreement, Contractor shall deliver certificates of insurance together with original endorsements affecting each of the insurance policies required by this section. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. The certificates of insurance and original endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. Contractor shall promptly furnish, at City’s request, copies of actual policies including all declaration pages, endorsements, exclusions and any other policy documents City requires to verify coverage.
5.9 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Nothing in this section shall be construed as limiting in any way the indemnification provision contained in this Agreement, or the extent to which Contractor may be held responsible for payments of damages to persons or property.
5.10 Enforcement of Agreement (Non-Estoppel). Contractor acknowledges and agrees that actual or alleged failure on the part of the City to inform Contractor of any non-compliance with any of the insurance requirements set forth in this section imposes no additional obligation on the City nor does it waive any rights hereunder.
5.11 Insurance for Subconsultants. Contractor shall either: (1) include all subconsultants or subcontractors engaged in any Work or Services for Contractor relating to this Agreement as additional named insureds under the Contractor’s insurance policies; or (2) Contractor shall be responsible for causing its subconsultants or subcontractors to procure and maintain the appropriate insurance in compliance with the terms of the insurance requirements set forth in this section, including adding the City, its officials, officers, employees, agents and volunteers, as additional insureds to their respective policies. All policies of Commercial General Liability Insurance provided by Contractor’s subconsultants or subcontractors performing any Work or Services related to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers, as additional insureds. Contractor shall not allow any subconsultant or subcontractor to commence any Work or Services relating to this Agreement unless and until it has provided evidence satisfactory to City that the subconsultant or subcontractor has secured all insurance required under this section.
15 5.12 Other Insurance Requirements. The following terms and conditions shall apply to the insurance policies required of Contractor pursuant to this Agreement:
5.12.1 Contractor shall provide immediate written notice to City if (1) any of the insurance policies required herein are terminated, cancelled or suspended, (2) the limits of any of the insurance coverages required herein are reduced, or (3) the deductible or self-insured retention is increased.
5.12.2 All insurance coverage and limits provided by Contractor and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage.
5.12.3 None of the insurance coverages required herein will be in compliance with the requirements of this section if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City and approved in writing.
5.12.4 Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Contractor’s obligation to ensure timely compliance with all insurance submittal requirements as provided herein.
5.12.5 Contractor agrees to ensure that subconsultants and subcontractors, if any, and any other parties involved with the Project who are brought onto or involved in the Project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with subcontractors and others engaged in the Project will be submitted to the City for review.
5.12.6 Contractor agrees to provide immediate written notice to City of any claim, demand or loss against Contractor arising out of the Work or Services performed under this Agreement and for any other claim, demand or loss which may reduce the insurance available to pay claims, demands or losses arising out of this Agreement.
6. INDEMNIFICATION
To the fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense with legal counsel reasonably acceptable to City), indemnify, protect, and hold harmless City, its elected and appointed officials, officers, employees, agents and volunteers (collectively the “Indemnified Parties”), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively “Claims”), including but not limited to Claims arising from injuries to or death of persons (Contractor’s employees included), for damage to property, including property owned by City, or from any
16 violation of any federal, state, or local law or ordinance, which Claims arise out of, pertain to, or are related to Contractor’s performance under this Agreement. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor’s indemnification obligation or other liability hereunder. Notwithstanding the foregoing, such obligation to defend, hold harmless, and indemnify the City, its elected and appointed officials, officers, employees, agents, and volunteers, shall not apply to such claims or liabilities arising from the sole or active negligence or willful misconduct of City.
7. REPORTS AND RECORDS
7.1 Accounting Records. Contractor shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.
Contractor shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.
7.2 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of the Work and Services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Work or Services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of such fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.
7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Contractor, its employees, subconsultants, subcontractors, and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. Contractor shall ensure that all of its subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom.
7.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. All information gained by Contractor in the performance of this Agreement shall be considered confidential and shall not be released by Contractor without City’s prior written authorization.
17 7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Contractor shall provide City, or other agents of City, such access to Contractor’s books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Contractor’s performance under this Agreement. Contractor shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.
8. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such County, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
8.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.
8.3 Termination. City may terminate this Agreement for any reason, with or without cause, upon giving Contractor thirty (30) days written notice. Upon such notice, City shall pay Contractor for Services performed through the date of termination. Upon receipt of such notice, Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. Thereafter, Contractor shall have no further claims against the City under this Agreement. Upon termination of the Agreement pursuant to this section, Contractor shall submit to the City an invoice for work and services performed prior to the date of termination.
8.4 Default of Contractor.
8.4.1. Contractor’s failure to comply with any provision of this Agreement shall constitute a default.
8.4.2. If the City Manager, or the City Manager’s designee, determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Contractor in writing of such default. Contractor shall have ten (10) days, or such longer period as City may designate, to cure the default by rendering satisfactory performance.
In the event Contractor fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under
18 this Agreement. Contractor shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to Section 8.3.
8.4.3. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.4.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated. The withholding or failure to withhold payments to Contractor shall not limit Contractor’s liability for completion of the Services as provided herein.
8.5 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the full provisions hereof.
8.6 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
8.7 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
8.8 Attorneys’ Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorneys’ fees, expert witness fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding.
19 9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his or her financial interest or the financial interest of any corporation, partnership, or association in which they are, directly or indirectly, interested in violation of any state statute or regulation. Contractor represents and warrants that it has not paid or given and will not pay or give any third party any money or other consideration in exchange for obtaining this Agreement.
9.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin. Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin.
Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
10. MISCELLANEOUS PROVISIONS
10.1 Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile.
Notices or other communications shall be addressed as follows:
To City: City of Laguna Hills
Attention: City Manager
24035 El Toro Road
Laguna Hills, California 92653
Telephone: (949) 707-2600
Facsimile: (949) 707-2633
20 To Contractor : Jamey Clark, Inc.
Attention: Michael Schmidt, President
23151 Alcalde Drive, Suite B4
Laguna Hills, California 92653
Telephone: (949) 588-9692
Facsimile: (949) 588-9776
10.2 Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof. No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.
10.3 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.
10.4 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.
10.5 Third Party Beneficiary. Nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party hereto.
10.6 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth herein and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.
10.7. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Agreement is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he/she is signing, (iii) by so executing this Agreement, the Party for which he/she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he/she is signing is bound.
10.8 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
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21 IN WITNESS WHEREOF, the Parties have executed and entered into this Agreement as of the date first written above.
“CITY”
CITY OF LAGUNA HILLS,
a California municipal corporation
DON CASKEY,
Mayor
ATTEST:
JOSHUA STEVENSON,
City Clerk
APPROVED AS TO FORM:
COLIN BURNS,
City Attorney
“CONTRACTOR”
JAMEY CLARK, INC.
By:
MICHAEL SCHMIDT,
President and Secretary
22 EXHIBIT “A”
CONTRACTOR'S PROPOSAL/ SCOPE OF WORK
DATED:
SCOPE OF SERVICES FOR PROJECT
INCLUDING,
SCHEDULE OF PERFORMANCE
AND
SCHEDULE OF COMPENSATION/ FEES/ RATES/ UNIT PRICES,
23 EXHIBIT “B”
CITY OF LAGUNA HILLS
NOTICE INVITING BIDS AND SPECIFICATIONS
FOR
On-Call General Maintenance, Repair, and Specialty Trade Services DATED: MAY 27, 2026
CITY OF LAGUNA HILLS
CALIFORNIA
NOTICE INVITING BIDS AND SPECIFICATIONS
FOR
ON-CALL GENERAL MAINTENANCE, REPAIR, AND
SPECIALTY TRADE SERVICES
Issued: May 27, 2026
Bid Opening: June 30, 2026 at 9:30 a.m.
CITY OF LAGUNA HILLS
24035 EL TORO ROAD
LAGUNA HILLS, CA 92653
(949) 707-2651
CITY OF LAGUNA HILLS
CALIFORNIA
NOTICE INVITING BIDS AND SPECIFICATIONS
FOR
ON-CALL GENERAL MAINTENANCE, REPAIR, AND
SPECIALTY TRADE SERVICES
Prepared by:
5/27/2026
Matt Durham, Management Analyst Date
Approved by:
5/27/2026
Joseph Ames, City Engineer Date
R.C.E. No. 66999
Expires 9/30/2026
i
CITY OF LAGUNA HILLS
TABLE OF CONTENTS
FOR
ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES NOTICE INVITING SEALED BIDS ..........................................................................NB-1 INSTRUCTIONS TO BIDDERS ..............................................................................IB-1 GENERAL PROVISIONS ........................................................................................GP-1 Agreement ..............................................................................................................GP-1 Conflicts ..................................................................................................................GP-1 Award of Maintenance Services Agreement ...........................................................GP-1 Best Qualified Vendor Selection Criteria ................................................................GP-1 Term/Extension ......................................................................................................GP-4 Method of Payment ................................................................................................GP-4 Compensation ........................................................................................................GP-5 Task Order for Work ...............................................................................................GP-7 Prevailing Wages . ..................................................................................................GP-9 Anti-Kickback and Work Standards ........................................................................GP-9 Emergency Numbers ..............................................................................................GP-10 Licenses . ................................................................................................................GP-10 Dress Code and Appearance .................................................................................GP-10 Interaction with the Public .......................................................................................GP-10 The City’s Right to do Work ....................................................................................GP-11 City Liaison .............................................................................................................GP-11 Review of Project Services .....................................................................................GP-11 Substitutions ...........................................................................................................GP-11 Specifications and Plans ........................................................................................GP-11 Work Not Included ..................................................................................................GP-12 Communications ....................................................................................................GP-12 Scheduling of Operations/Holidays . .......................................................................GP-12 Reports and Schedules . .........................................................................................GP-13 Supervision and Special Skills ...............................................................................GP-13 Protection of Property and Performance During Inclement Weather ......................GP-14 Protection of Existing Facilities and Structures ......................................................GP-14 Contractor Neglect .................................................................................................GP-16 Safety .....................................................................................................................GP-16 Construction Equipment .........................................................................................GP-16 Traffic Control . ........................................................................................................GP-16 Noise Control Requirements ..................................................................................GP-16 Performance Deficiency Deduction . .......................................................................GP-17
PROPOSAL DOCUMENTS
Proposal .................................................................................................................P-1 Contractor’s Licensing Statement ..........................................................................P-4 Non-Collusion Affidavit ...........................................................................................P-6 Proposal Bid Sheets ................................................................................................P-7
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SPECIAL PROVISIONS
General ..................................................................................................................SP-1 General Maintenance and Repair Services ............................................................SP-2 Carpentry Services .................................................................................................SP-3 Plumbing Services ..................................................................................................SP-4 HVAC Services . .....................................................................................................SP-5 Roofing Services .....................................................................................................SP-6 Flooring Services ...................................................................................................SP-7 Doors, Windows, and Hardware .............................................................................SP-8 Concrete Services ..................................................................................................SP-9 Asphalt Services .....................................................................................................SP-10 Painting Services ...................................................................................................SP-11 Graffiti Removal .....................................................................................................SP-12 Playground Inspections and Repairs ......................................................................SP-13 Electrical Services ..................................................................................................SP-14 Masonry and Stucco Services .................................................................................SP-15 Elevator Maintenance and Repairs ........................................................................SP-16 General Requirements / Standards of Performances ..............................................SP-17
APPENDICES
Appendix I: Prevailing Wages
Appendix II: Sample Maintenance Services Agreement
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CITY OF LAGUNA HILLS
NOTICE INVITING SEALED BIDS FOR
ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE
SERVICES
NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Laguna Hills, as AGENCY, for furnishing all materials, equipment, tools, labor, and incidentals as required for the above stated Project in strict accordance with this Notice Inviting Bids, Specifications and Maintenance Services Agreement on file in the City Clerk’s Department of the City of Laguna Hills.
Bids will be received by the City Clerk at the City of Laguna Hills until 9:30 a.m. on Tuesday, June 30, 2026, at which time and place the bids will be publicly opened and read aloud. Bids shall be submitted in sealed envelopes marked on the outside, “SEALED BID FOR ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES – DO NOT OPEN WITH REGULAR MAIL.”
DESCRIPTION OF THE WORK: The City seeks to retain the services of qualified and experienced contractors capable of performing on-call general maintenance, repair, and specialty trade services, including, but not limited to, general facility and park maintenance, carpentry, plumbing, HVAC, roofing, flooring, doors, windows and hardware, concrete, asphalt, painting, graffiti removal, playground inspections and repairs, electrical, masonry and stucco, and elevator maintenance and repair services, on an as-needed, Task Order basis (the “Project”). All work shall be performed only upon issuance of a Task Order by the City.
AWARD OF CONTRACT: The City intends to pre-qualify and approve multiple contractors per service category, and no single contractor is guaranteed any minimum amount of work under the resulting Agreement.
The Agency reserves the right, after opening bids, to reject any or all bids and will procure the services for the Project consistent with the City’s procurement regulations, procedures, and best qualified vendor selection criteria set forth in Sections 3-08.090 and 3-08.100 of the Laguna Hills Municipal Code (LHMC), respectively, as determined solely by the City; to waive any informality in the bidding; to accept any bid or portion thereof; and to take all bids under advisement for a period of ninety (90) days.
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To facilitate the City’s determination of the Best Qualified Vendor, Bidder shall provide up to ten pages of additional information about their unique qualifications meeting the City’s needs for this Project as a part of the submission of their Bid Proposal. The City may, at its discretion, after the opening of the bids, schedule interviews of the lowest Bidders as a part of its determination of the Best Qualified Vendor. Bidders shall be notified of a schedule of interviews and shall participate upon an invitation issued by the City.
CONTRACTOR’S LICENSE CLASSIFICATION: At the time of award of the proposed Maintenance Services Agreement, the Contractor shall possess State of California Contractor’s License(s) as appropriate for the performance of the work herein described.
The City requires either the State Compensation Insurance Fund or a carrier rated B+ or above for Workers’ Compensation Insurance.
WAGE RATE REQUIREMENTS: The selected Contractor(s) shall enter into the City's Maintenance Services Agreement, which includes the following provision regarding Prevailing Wages: “Contractor is required to know and comply with the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Contractor agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the Parties that, in connection with the Work or Services provided pursuant to this Agreement, Contractor shall bear all risks of payment or non-payment of prevailing wages under California law, and Contractor hereby agrees to defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement.”
Except for any work or services that are considered to be cleaning, custodial, and janitorial in nature, the City has determined that the work or services contemplated herein are Public Works as defined in the State of California Labor Code, therefore such work or services shall be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR). The prevailing wages applicable to this procurement are available on the DIR web page at www.dir.ca.gov. It is the Bidders’ sole responsibility to incorporate the cost of complying with all prevailing wage and labor compliance requirements and all applicable laws for this Project. The successful Bidder and its subcontractors of any tier, if any, shall maintain active registration with DIR, as appropriate, for the duration of this Project. Additional Prevailing Wage requirements are set forth in more detail as terms and conditions in the attached (see Appendix I) Sample Draft Citywide Landscape Maintenance Services Agreement, which is subject to change upon final.
OBTAINING OR INSPECTING CONTRACT DOCUMENTS: Contract Documents may be inspected without charge at the Public Works Department, City Hall, 24035 El Toro Road, Laguna Hills, California 92653. Contract Documents are available in portable document form (PDF) on the City’s website https://lagunahillsca.gov/bids.aspx. It is the
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contractor’s responsibility to ensure they are on the City’s Plan Holder’s List and they obtain any addendums or clarifications that are issued by the City on the City’s website prior to submitting a bid.
For any questions regarding acquisition of Contract Documents, contact Matt Durham at [email protected].
Dated this 27th day of May 2026. CITY OF LAGUNA HILLS, CALIFORNIA
______________________________
KAREN HAMMAN,
INTERIM CITY CLERK
24035 El Toro Road
Laguna Hills, CA 92653
Published: Saddleback Valley News
June 4 and June 11, 2026
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CITY OF LAGUNA HILLS
INSTRUCTIONS TO BIDDERS
FOR
ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES
1. BID PROPOSAL FORMS
Bid Proposal(s) shall be submitted in writing on the Bid Proposal forms provided by the City. All information requested therein must be clearly and legibly set forth in the manner and form indicated. The City will not consider any submission not meeting these requirements. Bid Proposals shall consist of hourly rates and pricing for the various service categories identified in the Proposal Bid Sheets.
2. NON-COLLUSION AFFIDAVIT
Contractor shall declare that the only persons or parties interested in the proposal as principals are those named therein; that no officer, agent, or employee of the City is personally interested, directly or indirectly, in the proposal; that the proposal is made without connection to any other individual, firm, or corporation making a bid for the same work; and that the Bid Proposal is in all respects fair and without collusion or fraud. The Non-Collusion Affidavit shall be executed and submitted with the proposal.
3. PROPOSAL BID SHEET
Contractors shall provide hourly rates for each and all of the service categories set forth. No aggregate proposal(s) will be considered. The Contractor shall set forth, in clearly legible figures, the hourly rate for each classification of labor, equipment, and any other applicable categories in the respective spaces provided for this purpose. The City may utilize these rates for Task Orders issued during the term of the Agreement. Contractors shall make their own estimates as to the extent of the work.
4. DELIVERY OF BID PROPOSAL
Bid Proposals may be mailed or delivered by messenger. However, it is the Contractor’s sole responsibility to ensure delivery of the proposal to the hands of the City Clerk by the date and time required in the Notice Inviting Sealed Bids.
Sealed bids or proposals shall be submitted to the office of the City Clerk or requesting city department and shall be identified as formal competitive bids or proposals on the outside of the sealed envelope.
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The City Clerk or requesting city department head shall store all sealed bids in a secure location until opening. The City Clerk or requesting City department head shall open all bids or proposals in public at the time and place stated in the Notice Inviting Bids. A tabulation of all bids or proposals received shall be open for public review and inspection in the office of the City Clerk or requesting city department during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.
5. IRREGULAR BID PROPOSALS
Unauthorized conditions, limitations, or provisions attached to a Bid Proposal will render it irregular and may cause its rejection. The completed Bid Proposal forms shall be without interlineations, alterations, or erasures. Alternative proposals will not be considered unless specifically requested. No oral, telegraphic, or telephonic proposal, modification, or withdrawal will be considered.
6. TAXES
No mention shall be made in the proposal of Sales Tax, Use Tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes which may be applicable.
7. DISQUALIFICATION OF CONTRACTORS
In the event that any Contractor acting as a prime Contractor has an interest in more than one proposal, all such proposals will be rejected, and the Contractor will be disqualified. This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one. No Agreement will be executed unless the Contractor is licensed in accordance with the provisions of the State Business and Professions Code.
8. INTERPRETATION OF DOCUMENTS
If any person/company/corporation contemplates submission of a Bid Proposal and is in doubt as to the true meaning of any part of the specifications or other proposed documents, or finds discrepancies in, or omissions from the specifications, they may submit to the City a written request for an interpretation or correction thereof. Any interpretation or correction of the proposed documents shall be made only by addendum duly issued. The City will not be responsible for any other explanation or interpretations. Contractor shall review the Project requirements and fully familiarize themselves with the type and extent of services required under this Agreement.
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9. ADDENDA OR BULLETINS
The effect of all addenda to the Documents shall be considered in the Bid Proposal, and said addenda shall be made a part of these documents and shall be returned with them. Before submitting its Bid Proposal, each Contractor shall inform themselves as to whether or not any addenda have been issued. Failure to acknowledge addenda may render the bid irregular and subject to rejection.
10. LEGAL RESPONSIBILITIES
All Bid Proposals must be submitted, filed, made, and executed in accordance with State and Federal laws relating to contracts of this nature whether the same are expressly referred to herein or not.
Any Contractor submitting a Bid Proposal shall acknowledge that they have read and agree to each and all of the terms, conditions, provisions, and requirements set forth in the Notice Inviting Bids, Specifications, and Sample Draft Maintenance Services Agreement (Appendix I), which is subject to change upon final.
11. AWARD OF MAINTENANCE SERVICES AGREEMENTS
Following a review of the Bid Proposal(s), the City shall determine whether to select one or more qualified Contractors for the Project based upon multiple criteria described herein. The City shall determine whether to award the proposed Sample Draft Maintenance Services Agreement, which is subject to change upon final, to the Best Qualified Vendor(s) in accordance with all of the following provisions of the Laguna Hills Municipal Code (LHMC).
“3-08.090 Procurement of goods and supplies, equipment, materials, and nonprofessional services – Greater than fifty thousand dollars ($50,000.00) – Formal
The procurement of goods and supplies, equipment, materials, and nonprofessional services with an estimated value of greater than fifty thousand dollars ($50,000.00), inclusive of taxes, licenses, freight charges, installation charges, fees, and other considerations, shall be made by the formal procedures set forth in this section.
A. Notice Inviting Bids. Notices inviting formal bids or proposals from prospective vendors shall be publicly noticed no later than ten calendar days before the submission date for formal bids. The notices shall describe the requested goods or supplies, equipment, materials, or nonprofessional services in general terms, how to obtain more detailed information concerning the procurement, and state the time, place, and deadline for submission of sealed bids or proposals.
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B. Public Notice. The notice inviting formal bids or proposals shall be publicly noticed in any generally accepted manner, which includes on the city’s official website. In addition, such notice may also include trade publications when practicable.
C. Bid Opening Procedure. Sealed bids or proposals shall be submitted to the office of the City Clerk or requesting city department and shall be identified as formal competitive bids or proposals on the outside of the sealed envelope. The City Clerk or requesting city department head shall store all sealed bids in a secure location until opening. The City Clerk or requesting city department head shall open all bids or proposals in public at the time and place stated in the notice inviting bids. A tabulation of all bids or proposals received shall be open for public review and inspection in the office of the City Clerk or requesting city department during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.
D. Rejection of Bids. The City Council or the Purchasing Officer shall have the discretion to reject any and all bids or proposals for any reason or for no reason, and may suspend, delay, or otherwise cancel the procurement, or may order the re-advertisement of the request for bids. If all formal bids or proposals are rejected and the City Council resolves by a recorded majority vote of the total membership of the City Council that the procurement can be performed more economically by force account, by informal procedures, or through open market purchases, then it may dispense with further formal competitive public bidding.
E. Tie Bids. If two or more formal bids or proposals received are the same and are the lowest, the City Council may accept the one it chooses.
F. Award of Contracts. Contracts or purchase orders shall be awarded by the City Council to the lowest Bidder or proposer consistent with the best qualified vendor selection criteria set forth in Section 3-08.100, except as otherwise provided herein. The decision of the City Council shall be final.
The City Council may authorize that such purchase orders or contracts be executed by either the Mayor or the City Manager, or the City Council may otherwise delegate such signature authority.
G. No Bids Received. If no bids or proposals are received, the purchase may be let in the open market or by the informal procedures set forth in Section 3-08.080, subject to City Council approval.
H. Performance Bonds. The Purchasing Officer shall have authority to recommend that a performance bond or other form of security or guarantee
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be required before entering into a contract in such amount as may be reasonably necessary to protect the best interests of the city. If a performance bond or other form of security or guarantee is required, the form and amount of the bond, security or guarantee shall be described in the notice inviting bids, and the performance bond, security or guarantee shall be in a form approved by the City Attorney.
I. Defects, Irregularities, and Informalities. The City Council may, in its sole discretion, waive any defect, irregularity, or informality in the formal bids or proposals or in the competitive procedures established in this section, and no such defect, irregularity, or informality shall void any contract entered into by the city.
3-08.100 Best qualified vendor.
In determining the best qualified vendor, consideration is to be given to price, quality, and performance of the goods and supplies, equipment, or materials to be purchased or nonprofessional services to be provided by the vendor. Criteria for determining the best qualified vendor shall include but not be limited to the following:
A. The cost and quality of the goods and supplies, equipment, materials, or nonprofessional services;
B. The ability, capacity, and skill of the vendor to perform the contract and to provide the goods and supplies, equipment, materials, or nonprofessional services requested;
C. The ability of the vendor to provide the goods and supplies, equipment, materials, or nonprofessional services requested promptly or within the time specified, without delay, interference, or service interruption; D. The ability of the vendor to demonstrate the attributes of trustworthiness, quality, fitness, capacity, and experience to satisfactorily perform;
E. The character, integrity, reputation, judgment, references, experience, and efficiency of the vendor;
F. The quality of vendor’s performance history and record on previous purchases or contracts with the city;
G. The ability of the vendor to provide future maintenance, repair parts, and services for the use of the goods and supplies, equipment, or materials purchased; and
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H. The ability of the vendor to demonstrate its prior, current, and continued compliance during the contract term with all applicable federal, state, and local laws, statutes, ordinances and all lawful orders, rules, and regulations promulgated thereunder.”
To facilitate the City’s determination of the Best Qualified Vendor, Bidder shall provide additional information about their unique qualifications meeting the City’s needs for this Project as a part of the submission of their Bid Proposal. The City may, at its discretion, after the opening of the bids, schedule interviews of the lowest or most qualified Bidders as a part of its determination of the Best Qualified Vendor. Bidders shall be notified of a schedule of interviews and shall participate upon an invitation issued by the City.
At the time of award of the proposed Sample Draft Maintenance Services Agreement, which is subject to change upon final, the selected Bidder(s) shall hold a valid Contractor’s License or combination of licenses, as appropriate to perform the work described herein. The City reserves the right to accept any bid or portion thereof, to waive any irregularity, and to take the Bid Proposal(s) under advisement for a period of ninety (90) days, all as may be required to provide for the best interests of the City. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the Contractor(s) to whom the award is contemplated. No Contractor may withdraw its Bid Proposal for a period of ninety (90) days after the time set for opening thereof.
Contractors shall be required to agree to the terms of the attached Sample Draft Maintenance Services Agreement (Appendix I), which is subject to change upon final.
12. WORKERS’ COMPENSATION CERTIFICATE
Section 3700 of the State Labor Code requires that every employer shall secure the payment of compensation. In accordance with this Section and with Section 1861 of the State Labor Code, the Contractor shall provide a Workers’ Compensation Insurance Certificate prior to performing any work. /
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CITY OF LAGUNA HILLS
GENERAL PROVISIONS
FOR
ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES
1. AGREEMENT
The selected company/Contractor, by submitting their bid, is agreeing to enter into the proposed Sample Draft Maintenance Services Agreement (hereinafter “Agreement”), which is subject to change upon final. The Sample Draft Maintenance Services Agreement is attached (see Appendix I).
2. CONFLICTS
In case of any conflict between the Notice Inviting Bids, these Specifications and the Agreement, the Agreement shall take precedence.
3. BASE BID AND ALTERNATE BIDS
Bids shall be compared on the basis of the pricing submitted in the Proposal Bid Sheets for the determination of the lowest responsive Bidder(s), as applicable to the service categories identified therein. The Agency shall have the authority to select a company/Contractor to enter into the Agreement to provide services for one or more service categories, and/or any combination thereof, in accordance with the “best qualified vendor selection criteria” as described herein.
4. AWARD OF CITYWIDE ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES – BEST QUALIFIED VENDOR SELECTION
CRITERIA
Following a review of the Bid Proposal(s), the City shall determine whether to select one or more qualified Contractors for the Project based upon multiple criteria described herein. The City shall determine whether to award the proposed Sample Draft Maintenance Services Agreement, which is subject to change upon final, to one or more best qualified vendor(s) for one or more service categories, in accordance with all of the following provisions of the Laguna Hills Municipal Code (LHMC).
“3-08.090 Procurement of goods and supplies, equipment, materials, and nonprofessional services – Greater than fifty thousand dollars ($50,000.00) – Formal
The procurement of goods and supplies, equipment, materials, and nonprofessional services with an estimated value of greater than fifty thousand dollars ($50,000.00), inclusive of taxes, licenses, freight charges, installation
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charges, fees, and other considerations, shall be made by the formal procedures set forth in this section.
A. Notice Inviting Bids. Notices inviting formal bids or proposals from prospective vendors shall be publicly noticed no later than ten calendar days before the submission date for formal bids. The notices shall describe the requested goods or supplies, equipment, materials, or nonprofessional services in general terms, how to obtain more detailed information concerning the procurement, and state the time, place, and deadline for submission of sealed bids or proposals.
B. Public Notice. The notice inviting formal bids or proposals shall be publicly noticed in any generally accepted manner, which includes on the city’s official website. In addition, such notice may also include trade publications when practicable.
C. Bid Opening Procedure. Sealed bids or proposals shall be submitted to the office of the City Clerk or requesting city department and shall be identified as formal competitive bids or proposals on the outside of the sealed envelope. The City Clerk or requesting city department head shall store all sealed bids in a secure location until opening. The City Clerk or requesting City department head shall open all bids or proposals in public at the time and place stated in the notice inviting bids. A tabulation of all bids or proposals received shall be open for public review and inspection in the office of the City Clerk or requesting City department during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.
D. Rejection of Bids. The City Council or the Purchasing Officer shall have the discretion to reject any and all bids or proposals for any reason or for no reason, and may suspend, delay, or otherwise cancel the procurement, or may order the re-advertisement of the request for bids. If all formal bids or proposals are rejected and the City Council resolves by a recorded majority vote of the total membership of the City Council that the procurement can be performed more economically by force account, by informal procedures, or through open market purchases, then it may dispense with further formal competitive public bidding.
E. Tie Bids. If two or more formal bids or proposals received are the same and are the lowest, the City Council may accept the one it chooses.
F. Award of Contracts. Contracts or purchase orders shall be awarded by the City Council to the lowest Bidder or proposer consistent with the best qualified vendor selection criteria set forth in Section 3-08.100, except as otherwise provided herein. The decision of the City Council shall be final. The City Council may authorize that such purchase orders or contracts be executed by either the Mayor or the City Manager, or the City Council may otherwise delegate such signature authority.
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G. No Bids Received. If no bids or proposals are received, the purchase may be let in the open market or by the informal procedures set forth in Section 3-08.080, subject to City Council approval.
H. Performance Bonds. The Purchasing Officer shall have authority to recommend that a performance bond or other form of security or guarantee be required before entering into a contract in such amount as may be reasonably necessary to protect the best interests of the city. If a performance bond or other form of security or guarantee is required, the form and amount of the bond, security or guarantee shall be described in the notice inviting bids, and the performance bond, security or guarantee shall be in a form approved by the City Attorney.
I. Defects, Irregularities, and Informalities. The City Council may, in its sole discretion, waive any defect, irregularity, or informality in the formal bids or proposals or in the competitive procedures established in this section, and no such defect, irregularity, or informality shall void any contract entered into by the city. 3-08.100 Best qualified vendor.
In determining the best qualified vendor, consideration is to be given to price, quality, and performance of the goods and supplies, equipment, or materials to be purchased or nonprofessional services to be provided by the vendor. Criteria for determining the best qualified vendor shall include but not be limited to the following:
A. The cost and quality of the goods and supplies, equipment, materials, or nonprofessional services;
B. The ability, capacity, and skill of the vendor to perform the contract and to provide the goods and supplies, equipment, materials, or nonprofessional services requested;
C. The ability of the vendor to provide the goods and supplies, equipment, materials, or nonprofessional services requested promptly or within the time specified, without delay, interference, or service interruption; D. The ability of the vendor to demonstrate the attributes of trustworthiness, quality, fitness, capacity, and experience to satisfactorily perform; E. The character, integrity, reputation, judgment, references, experience, and efficiency of the vendor;
F. The quality of vendor’s performance history and record on previous purchases or contracts with the city;
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G. The ability of the vendor to provide future maintenance, repair parts, and services for the use of the goods and supplies, equipment, or materials purchased; and
H. The ability of the vendor to demonstrate its prior, current, and continued compliance during the contract term with all applicable federal, state, and local laws, statutes, ordinances and all lawful orders, rules, and regulations promulgated thereunder.”
To facilitate the City’s determination of the Best Qualified Vendor, Bidder shall provide additional information about their unique qualifications meeting the City’s needs for this Project as a part of the submission of their Bid Proposal. The City may, at its discretion, after the opening of the Bids, schedule interviews of the lowest or most qualified Bidders as a part of its determination of the Best Qualified Vendor. Bidders shall be notified of a schedule of interviews and shall participate upon an invitation issued by the City.
The City reserves the right to accept any bid or portion thereof, to waive any irregularity, and to take the Bid Proposal(s) under advisement for the period of time of ninety (90) days, all as may be required to provide for the best interests of the City. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the Company/Contractor to whom the award is contemplated. No Bidder may withdraw its Bid Proposal for a period of ninety (90) days after the time set for opening thereof. Contractors be required to agree to the terms of the attached (see Appendix I) Draft Maintenance Services Agreement.
5. TERM/EXTENSION
Unless earlier terminated as provided in the Agreement, the Agreement shall commence upon the effective date of the Agreement and shall continue in full force and effect for a period of five (5) years, commencing on July 1, 2026 and ending on June 30, 2031 (“Initial Term”). The City shall have the unilateral option, at its sole discretion, to renew and extend the term of this Agreement for no more than one additional three (3) year term (“Renewal Option”).
Any extension of the Term pursuant to the Renewal Option shall only be made on the basis of the terms, conditions, requirements and schedule of compensation as provided for in the five-year Initial Term of the Agreement.
6. METHOD OF PAYMENT
The Contractor shall present, for the previous month, a monthly invoice for all work performed pursuant to authorized Task Orders issued by the City. The monthly invoice shall identify each Task Order, the dates of service, the labor classifications utilized, the hours worked, the applicable hourly rates, materials used, approved
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markups, and any other supporting documentation required by the City. The monthly invoice shall be accompanied with a narrative description of all work completed in the preceding month and all other reporting as specified herein as a prerequisite for processing the invoice for payment. Failure to invoice monthly, within 30 days of the last day of the preceding month, then said invoice shall not be due and payable. Payment will be made monthly only after verification of completion of the authorized work. Send monthly invoices to: Director of Public Works, City of Laguna Hills, 24035 El Toro Road, Laguna Hills, CA 92653.
7. COMPENSATION
Full compensation for performing all work specified by these Specifications and the Agreement shall be considered as included in the hourly rates and pricing submitted in the Bid Proposal for the various service categories, and no additional compensation will be allowed therefore except as specifically authorized by the City in writing.
The general work activities (for a complete list, consult the Special Provisions within these Specifications) included in the hourly rates and pricing shall include, but not be limited to, furnishing all labor, supervision, tools, equipment, transportation, fuel, consumables, incidentals, mobilization, demobilization, disposal, and all other costs necessary to perform the work described in these Specifications and the Agreement.
Work under this Agreement shall be performed on an as-needed basis pursuant to Task Orders issued by the City. Compensation shall be based on the approved hourly rates, materials, and other authorized costs as defined in the Task Order.
The City reserves the right to utilize one or more Contractors for any service category and may elect to perform work by other forces or contracts as it deems appropriate. Nothing in this Agreement shall be construed as guaranteeing any minimum amount of work to the Contractor.
Materials approved for reimbursement shall be invoiced at actual cost plus fifteen percent (15%) for handling, unless otherwise specified in the Agreement or Task Order, and shall be supported by invoices, receipts, or other documentation acceptable to the City.
Equipment rental costs, if authorized by the City, shall include full compensation including move-in and/or move-out charges and the operator, and no additional compensation will be allowed. All equipment shall be in good working order and suitable for its intended use.
The Contractor shall be responsible for performing all work in accordance with applicable laws, regulations, and industry standards, and shall include all
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associated costs within the pricing provided, unless otherwise specifically authorized by the City.
All compensation is subject to the deduction of funds as solely determined by the City in accordance with the Performance Warning/Deficiency Deduction procedures, if applicable, as set forth in the Agreement or related contract documents.
8. TASK ORDER
All work performed under this Agreement shall be authorized by the City through issuance of a written Task Order. No work shall be performed without prior written authorization from the City.
The following procedures shall govern Task Orders:
1. Authorization of Work
Work shall not be initiated without written authorization in the form of a Task Order issued by the City. In the event of an emergency, as determined by the City, the Contractor may be directed to proceed immediately, with a Task Order to follow as soon as practicable. Work performed without proper authorization may not be compensated.
2. Scope and Pricing
Each Task Order shall define the scope of work, location, schedule, and method of compensation. Work may be performed on a unit price, lump sum, or time and materials basis, as determined by the City and documented in the Task Order.
3. Performance of Work
Contractor shall perform all work in a timely manner and in accordance with the requirements set forth in the Task Order and to the satisfaction of the City.
4. Time and Materials Work
For work performed on a time and materials basis, Contractor shall provide detailed records of labor, equipment, and materials used. Labor rates, equipment rates, and markups shall be consistent with those submitted in the Contractor’s Bid Proposal and approved by the City.
5. Materials and Equipment
Materials shall be billed at actual cost plus a markup as specified in the Bid Proposal, unless otherwise approved by the City. The City reserves the right to furnish materials directly. Equipment charges shall include full compensation for operation, transportation, and all associated costs.
6. City’s Right to Perform Work
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The City reserves the right to perform any work with its own forces or to contract with other vendors for any work, without affecting this Agreement.
9. PREVAILING WAGES
The Agreement includes the following provision regarding Prevailing Wages:
“Contractor is required to know and comply with the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on ‘public works’ and ‘maintenance’ projects. Contractor agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the Parties that, in connection with the Work or Services provided pursuant to this Agreement, Contractor shall bear all risks of payment or non-payment of prevailing wages under California law, and Contractor hereby agrees to defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement.”
Except for any work or services that are considered to be cleaning, custodial, and janitorial in nature, the City has determined that the work or services contemplated herein are Public Works as defined in the State of California Labor Code; therefore, such work or services shall be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR). The prevailing wages applicable to this procurement are available on the DIR website at www.dir.ca.gov. It is the Bidder’s sole responsibility to incorporate the cost of complying with all prevailing wage and labor compliance requirements and all applicable laws for this Project.
The successful Bidder and its subcontractors of any tier, if any, shall maintain active registration with DIR, as appropriate, for the duration of this Project.
Additional Prevailing Wage requirements are set forth in more detail as terms and conditions in the attached (Appendix I) Sample Draft On-Call Maintenance and Repair Services Agreement, which is subject to change upon final.
10. ANTI-KICKBACK AND WORK STANDARDS
The Contractor shall comply with the Copeland “Anti-Kickback” Act (18 U.S.C. 874) as supplemented in Department of Labor Regulations (29 CFR, Part 3). The Contractor shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C., 327-330) as supplemented by the Department of Labor Regulations (29 CFR, Part 5). Section 103 requires the Contractor to compute the wages of every mechanic and laborer on the basis of a standard workday of eight (8) hours and the standard workweek of forty (40) hours.
Work in excess of the standard workday or workweek is permissible provided that
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the worker is compensated at a rate of not less than one and one half (1-1/2) times the basic rate of pay for all hours worked in excess of 8 hours in any calendar day or 40 hours in the workweek. Section 107 of the Act is applicable to construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous to health and safety as determined under construction, safety, and health standards promulgated by the Secretary of Labor.
11. EMERGENCY NUMBERS
The Company/Contractor shall furnish the City with toll-free emergency telephone numbers which can be called 24 hours a day during emergency conditions. The Contractor shall make available personnel to respond to calls to alleviate emergency situations should they arise. Personnel shall be at the site of the emergency and shall initiate remedial action within two (2) hours from time of notification of emergency situations. An answering service is not adequate for emergency calls.
12. LICENSES
The Contractor shall have and maintain a State of California Contractor’s License as appropriate for the work for the duration of these services. Additionally, Contractor shall have and maintain additional licenses as required by any governmental regulation for any other regulated work. There is no City Business License requirement.
13. DRESS CODE AND APPEARANCE
The Company/Contractor shall be required to provide uniforms for personnel assigned to the Project, meeting the City’s approval. Sufficient clothing changes shall be provided to personnel to always present a neat and clean appearance of the maintenance personnel at all times. All employees working in or around rightof-way must wear reflective safety vests meeting ANSI/ISEA 107-2020 Class 3 Standards and, as appropriate, safety helmets, safety goggles, and other safety gear.
14. INTERACTION WITH PUBLIC
All of the personnel shall exhibit and practice courteous and ethical behavior during all times of the Agreement and during all interactions with the public to the City’s satisfaction. All personnel shall be capable of basic communication skills in the English language. Any personnel deemed not meeting the City’s standards shall be promptly removed from the Project.
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15. THE CITY’S RIGHT TO DO WORK
The City reserves the right to do work as required within any area. If such alterations affect the provision of the Agreement, the Contractor shall submit a cost reduction to the Agreement resulting from the new work.
16. CITY LIAISON
The City shall designate a representative to serve as the primary point of contact for this Agreement. The Contractor shall designate a Supervisor or Project Manager to coordinate all work performed under this Agreement. The City representative and the Contractor’s Supervisor shall communicate as necessary to coordinate Task Orders, discuss the status of work, and address any issues related to performance of services. Meetings may be scheduled at the request of the City to review ongoing work, performance, or upcoming projects. The frequency of such meetings shall be determined by the City based on operational needs.
17. REVIEW OF PROJECT SERVICES
Upon request, the Contractor or their representative shall meet with the City representative for the purpose of reviewing work performed under this Agreement, determining compliance with the requirements of the Specifications and Task Orders, and discussing any required or upcoming work.
18. SUBSTITUTIONS
Wherever a specific type of material, product, or equipment is specified, no substitutions shall be allowed without the prior written consent of the City.
19. SPECIFICATIONS AND STANDARDS
The work performed shall be done in accordance with the General Provisions, Special Provisions, and all applicable Task Orders issued under this Agreement.
As applicable, the work shall conform to the Standard Specifications for Public Works Construction (latest edition), hereinafter referred to as the “Standard Specifications.” In the event of a conflict between the Standard Specifications and the City’s Specifications or Task Orders, the City’s Specifications and Task Orders shall take precedence.
Unless otherwise specified, the Contractor shall furnish all labor, materials, tools, equipment, and incidentals necessary to perform and complete the work under this Agreement.
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20. WORK NOT INCLUDED
Work performed under this Agreement shall be limited to those services specifically authorized by the City through Task Orders.
The Contractor shall not perform any work without prior written authorization from the City. Any work performed without an authorized Task Order may not be compensated.
The City reserves the right to exclude any work from this Agreement and to procure such services through other contracts or by City forces, as deemed appropriate.
21. COMMUNICATIONS
Contractor shall maintain standard office contact methods including telephone, facsimile machine, and U.S. mail. Contractor shall maintain and utilize an email account specific to the City of Laguna Hills. Email shall be the routine communication media for submission of documents, requests, work orders, reports, etc.
22. SCHEDULING OF OPERATIONS/HOLIDAYS
All work under this Agreement shall be scheduled and performed in accordance with the requirements specified in each Task Order and as directed by the City.
The Contractor shall perform work at such times as to minimize disruption to City operations, residents, businesses, and pedestrian or vehicular traffic. Work hours may be restricted by the City based on location, type of work, or applicable ordinances. The Contractor shall comply with all City direction regarding scheduling and coordination of work. When required, the Contractor shall coordinate with the City to perform work during non-standard hours, including evenings, weekends, or holidays, as specified in the Task Order.
23. REPORTS AND SCHEDULES
The Contractor shall provide documentation and reporting as required by the City and as specified in each Task Order as a condition of payment. Such documentation may include, but is not limited to, the following:
1. Work Summaries
Description of work performed, including location, dates, and completion status. Reports of work planned in the next 30-day period.
2. Labor, Equipment, and Materials Records
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Detailed records for work performed on a time and materials basis, including hours worked, equipment used, and materials incorporated into the work.
3. Progress Updates
Status of ongoing or incomplete Task Orders, including any delays or issues affecting completion.
4. Proposals and Estimates
Written proposals, cost estimates, or supporting documentation in response to City-issued requests or potential Task Orders.
5. Supporting Documentation
Description Any additional reports, photos, invoices, or documentation as required by the City to verify work performed.
24. SUPERVISION AND SPECIAL SKILLS
The Contractor shall designate a Supervisor or Project Manager responsible for coordinating all work performed under this Agreement and serving as the primary point of contact with the City. The Contractor shall ensure that all personnel assigned to perform work under this Agreement are properly trained, qualified, and experienced in their respective trades and capable of performing the work in a safe and professional manner. The Supervisor and assigned personnel shall have sufficient experience in maintenance, repair, or construction services of similar scope and complexity to those anticipated under this Agreement, including work within public agency environments. The Contractor shall ensure that supervisory personnel are capable of effectively communicating with the City in both written and spoken English. The City reserves the right to require the Contractor to remove and replace any personnel who, in the City’s sole determination, are not performing work in a satisfactory, safe, or professional manner.
25. PROTECTION OF PROPERTY AND PERFORMANCE DURING INCLEMENT
WEATHER
The Contractor shall take all necessary precautions to protect public and private property from damage resulting from the performance of work under this Agreement.
In the event of inclement weather or other adverse conditions, the Contractor shall adjust operations as necessary to safely perform the work or as directed by the City.
If damage to City property is observed by the Contractor during the performance of work, the Contractor shall promptly notify the City and, if directed, provide a description of the damage and a proposed approach to repair.
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The Contractor shall be responsible for securing work areas, materials, and equipment to prevent damage or unsafe conditions resulting from weather or site conditions.
26. PROTECTION OF EXISTING FACILITIES AND STRUCTURES
The Contractor shall exercise due care in protecting from damage all existing facilities, structures, and utilities both above ground and underground on the City’s property. Any damage to City property deemed by City to be caused by the Contractor’s neglect shall be corrected or paid for by the Contractor at no cost to the City. The requirement below to contact Underground Service Alert 48 hours prior to excavating shall not relieve the Contractor of the above-stated obligation.
If the City requests or directs the Contractor to perform work in a given area, it will be the Contractor’s responsibility to verify and locate any underground systems, i.e., utility lines. This does not release the Contractor of the responsibility for taking reasonable precaution when working in these areas. Any damage or problems shall be reported immediately to the City.
1. Utility Requirement
The Contractor is advised of the existence of the utility notification service provided by UNDERGROUND SERVICE ALERT (USA). USA member utilities will provide the Contractor with the locations of their substructures in the construction area when the Contractor gives at least a 48 hour notice to the Underground Service Alert by calling (800) 422-4133. Contractor shall provide the agency with proof of contact with USA upon request.
The Contractor shall notify the following agencies at least 48 hours in advance of excavating around any of their structures using a list of contacts provided by the City: AT&T, Orange County Transportation Authority, Southern California Edison, San Diego Gas & Electric, El Toro Water District, Moulton-Niguel Water District, Santa Margarita Water District, Southern California Gas Company, the City’s franchise waste hauler, Saddleback Valley Unified School District, Cox Communications
The Contractor shall exercise extreme care to protect all existing utilities in place whether shown on the plans or not, and shall assume full responsibility for all damage resulting from its operations. The Contractor shall coordinate with each utility company as to the requirements and methods for protection of their facilities during the construction period, and shall be responsible for preparation and processing of any required plans or permits. The Contractor shall assume full responsibility to maintain uninterrupted service for all utilities.
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2. Safety Orders
The Contractor shall comply with the provisions of any Agency ordinances or regulations, State Laws, and Federal Regulations regarding requirements for the protection of excavations and the nature of such protection.
In accordance with Section 6500 of the Labor Code, the Contractor is required to obtain a permit from the Division of Industrial Safety for any trench or excavation of five feet or more in depth and into which a person is required to descend.
Prior to beginning of excavations requiring shoring, the Contractor shall provide the design of the shoring system as prepared by a licensed civil engineer and designate in writing to the Engineer someone whose responsibility it is to supervise the Project safety measures and someone whose responsibility it is to supervise the installation and removal of sheeting, shoring, and bracing. In addition to shoring the excavations in accordance with the minimum requirements of Industrial Safety Orders, it shall be the Contractor’s responsibility to provide any and all additional shoring required to support the sides of the excavation against the effects of load which may exceed those desired by using the criteria set forth in the Industrial Safety Orders. The Contractor shall be solely responsible for construction safety and for any damages which may result from its failure to provide adequate shoring of the excavation under any and all of the conditions of loading which may exist or which may arise during construction of the Project.
27. CONTRACTOR NEGLECT
Any damage to City or private property, including loss of plant material, which has been determined by the City to be due to the Contractor’s neglect or actions, shall be corrected by the Contractor at no additional cost to the City.
28. SAFETY
Contractor shall be solely responsible for providing a safe work place, and compliance with current standards and regulations of the Federal Occupational Safety and Health Act (OSHA), California Division of Industrial Safety Orders (CDIS), and any other applicable governmental law.
29. CONSTRUCTION EQUIPMENT
The Contractor shall take all necessary precautions for safe operation of its equipment and the protection of the public from injury and damage from such equipment. All equipment deemed by City Park Supervisor to be in disrepair or unsatisfactory, shall be repaired or replaced immediately.
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30. TRAFFIC CONTROL
The Contractor shall cooperate with local authorities relative to handling traffic through the area and shall make its own arrangements relative to keeping the working area clear of vehicles. When entering or leaving roadways carrying public traffic, the Contractor’s equipment, whether empty or loaded, shall in all cases yield to public traffic.
The Contractor shall make every effort to keep commercial driveways open during working hours. After working hours, all driveways shall be accessible with smooth and safe crossings through the construction area.
The Contractor shall have prepared by a licensed civil engineer or traffic engineer a Traffic Control Plan in accordance with the Caltrans Traffic Manual and the Work Area Traffic Control Handbook prior to implementing any lane closures. The Traffic Control Plans shall be submitted to the City for review prior to use. Special attention shall be made to protecting and maintaining bicycle lanes. Should any lanes need to be closed to facilitate maintenance operations, Contractor shall minimize this occurrence and post notices as required.
31. NOISE CONTROL REQUIREMENTS
The Contractor shall comply with all local sound control and noise level rules, regulations, and ordinances which apply to any work performed pursuant to the Contract. Operations and equipment producing noise are restricted to the hours of 7:00 a.m. to 4:00 p.m. It is the responsibility of the Contractor to become familiar with all local sound control and noise level rules, regulations, and ordinances.
Each internal combustion engine, used for any purpose on the job or related to the job, shall be equipped with a muffler of a type recommended by the manufacturer of such equipment. No internal combustion engine shall be operated on the Project without said muffler.
32. WATER QUALITY AND CONSERVATION
Contractor shall be familiar with and comply with all provisions of the National Pollution Discharge Elimination System as implemented by City and via permits issued by the Santa Ana or San Diego Regional Water Quality Control Boards.
Contractor shall comply with Best Management Practices (see Appendix V).
Contractor shall be familiar with and comply with all water conservation requirements of the Moulton Niguel Water District and El Toro Water District.
Contractor shall be responsible for the payment of any fines levied upon the City for failure to comply with these requirements including but not limited to overuse of irrigation water.
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CITY OF LAGUNA HILLS
BID PROPOSAL FOR
ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES Proposal Submission Requirements
Bidder shall submit the following documents as a part of the submission of the Bid Proposal:
1. A cover letter on Company stationery including the following:
a) An expressed statement of interest in providing services to City for the Project
b) A statement expressing that the Company will provide the full Scope of Services described in the Notice Inviting Bids and Specifications
c) A statement of the Company expressing its willingness and ability to sign and comply with the Sample Draft On-Call General Maintenance, Repair, and Specialty Trade Services Agreement d) A brief statement of the Company’s experience which makes them qualified for the Project.
2. Up to ten additional sheets of information identifying:
a) The qualifications of the Company
b) The qualifications of the management staff
c) Brief biographies/résumés of key personnel
d) Letters of Recommendation from current or former clients e) Company experience with similar services provided to public agencies
3. A statement and documentation of the Company’s financial condition.
4. A proposed Schedule of Performance.
5. An inventory of the Bidder’s equipment (excluding hand tools).
6. Any additional information the Bidder would like considered for determination of the Best Qualified Vendor.
7. All the following Bid Proposal pages.
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CONTRACTOR’S NAME: ____________________
CITY OF LAGUNA HILLS
BID PROPOSAL
FOR
ON-CALL MAINTENANCE AND REPAIR SERVICES
The undersigned CONTRACTOR hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above stated project as set forth in the Notice Inviting Bids, Specifications, and Maintenance Services Agreement, and to perform all work in the manner and time prescribed therein.
CONTRACTOR declares that this Bid Proposal is based upon careful examination of the work site, Notice Inviting Bids, Specifications, and Maintenance Services Agreement. If this Bid Proposal is accepted for award, CONTRACTOR agrees to enter into the attached Draft Maintenance Services Agreement with City at the hourly rates set forth in the following Proposal Bid Sheets.
CONTRACTOR understands that bids shall be submitted for each service category listed.
The City intends to pre-qualify and approve multiple vendors per service category, and no single vendor is guaranteed to receive all work. Compensation will be based on the actual hours of work satisfactorily completed under Task Orders issued by the City. The term of this agreement shall commence on or about July 1, 2026, and end June 30, 2031.
CONTRACTOR agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and that the CONTRACTOR will comply with such provisions of that code before commencing the performance of this Contract if awarded to it.
CONTRACTOR certifies that in all previous contracts or subcontracts, all reports which may have been due under the requirements of any agency, State or Federal equal employment opportunity orders have been satisfactorily filed, and that no such reports are currently outstanding.
CONTRACTOR declares that the only persons or parties interested in this proposal as principals are those named herein; that no officer, agent, or employee of the City is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, firm, or corporation making a bid for the same work; and that this proposal is in all respects fair and without collusion or fraud.
CONTRACTOR acknowledges that the scope and units of work on the Proposal Bid Sheets are approximate descriptions and estimates of work to be performed on an annual basis during the term of this Project, that the work shall only be performed on an asneeded, on-call individual Task Order basis only and no quantity of work or payment to Contractor is guaranteed to be authorized or granted by the City.
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CONTRACTOR’S NAME:__________________________DATE______________2026 BY
TITLE
(Signature)
PHONE ( ) BY
TITLE
(Signature)
Signatures to be Notarized,
Attach ACKNOWLEDGMENT
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CONTRACTOR’S INFORMATION
Contractor Name:
Business Address:
Telephone:
Facsimile:
State Contractor’s License No. and
Class:
Original Date Issued:
Expiration Date:
Department of Industrial Relations
Registration Number:
Original Date Issued:
Number of years this Company has
been in the Maintenance Business:
Names, Titles, and Phone Numbers of Business Principals (include all Executive Officers, and any individual or company owning 10% or more of Business)
Principal No. 1
Name
Title
Phone Number
Principal No. 2
Name
Title
Phone Number
Principal No. 3
Name
Title
Phone Number
Principal No. 4
Name
Title
Phone Number
Attach additional sheets if necessary.
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The dates of any voluntary or
involuntary bankruptcy judgments
against any principal having an
interest in this proposal are as
follows:
All current and prior DBA’s, alias,
and/or fictitious business names for
any principal having an interest in
this proposal are as follows:
BY____________________
(Print Name)
____________________
(Signature)
TITLE _____________________
DATE _____________________
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REFERENCES
The following are the names, addresses, and phone numbers for three (3) public agencies for which CONTRACTOR has current contracts for maintenance services:
1. Agency: _______________________________________________________ Address: _______________________________________________________ Telephone: _____________________________________________________ Primary Contact Person/Title: _______________________________________ Years of service with this Agency: _______ Type of Work: __________________ Term of Agreement: _______________ Expiration Date: __________________
2. Agency: _______________________________________________________ Address: _______________________________________________________ Telephone: _____________________________________________________ Primary Contact Person/Title: _______________________________________ Years of service with this Agency: _______ Type of Work: __________________ Term of Agreement: _______________ Expiration Date: __________________
3. Agency: _______________________________________________________ Address: _______________________________________________________ Telephone: _____________________________________________________ Primary Contact Person/Title: _______________________________________ Years of service with this Agency: ________ Type of Work: _________________ Term of Agreement: _______________ Expiration Date: __________________
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NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY CONTRACTOR AND
SUBMITTED WITH BID
STATE OF CALIFORNIA )
) SS
COUNTY OF __________ )
____________________, being first duly sworn, deposes and says that he or she is __________________ of the party making the foregoing bid; that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that such bid is genuine and not collusive or sham; that the contractor has not directly or indirectly induced or solicited any other contractor to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any contractor or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the contractor has not in any manner sought by agreement, communication, or conference with anyone to fix the bid price of the contractor or any other contractor, or to fix any overhead, profit, or cost element of the bid price, or that of any other contractor, or to secure any advantage against the public body awarding the contract; and that all statements contained in the bid are true.
Signed: __________________________
Name (print): _____________________
Title: ____________________________
Date: ____________________________
(Signatures to be notarized. Attach acknowledgment.)
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CITY OF LAGUNA HILLS
PROPOSAL BID SHEETS
FOR
ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES Areas of work for which Contractor requests proposal consideration:
(Provide hourly rates below or enter “N/A” if you do not want to be considered for that area of work):
ITEM
NO.
SERVICE CATEGORY TRADE /
CLASSIFICATION
HOURLY
RATE ($)
1 General Maintenance & Repair Laborer
2 Carpentry Carpenter
3 Plumbing Plumber
4 HVAC HVAC Technician
5 Roofing Roofer
6 Flooring Flooring Installer
7 Doors, Windows, and Hardware Glazier / Finish
Carpenter
8 Concrete Cement Mason /
Concrete Finisher
9 Asphalt Operating Engineer /
Paver
10 Painting Painter
11 Graffiti Removal Laborer
12 Playground Inspections & Repairs Playground Safety
Technician
13 Electrical Electrician
14 Masonry and Stucco Mason / Plasterer
15 Elevator Maintenance & Repairs Certified Elevator
Technician
Materials will be invoiced at cost plus fifteen percent (15%), subject to submission of receipts. No additional compensation will be allowed.
All rates above shall include payment of California Department of Industrial Relations prevailing wage rates to employees, plus fringe benefits, and include Contractor markup and profit.
For classifications not listed above, which have been otherwise identified by the California Department of Industrial Relations and known to the Contractor for each scope of work above, the Contractor shall provide any additional rates in a format similar to the table above.
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CITY OF LAGUNA HILLS
PROPOSAL BID SHEETS
FOR
ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES
CONTINUED
IN WITNESS WHEREOF, contractor executes and submits this proposal with the names, titles, hands, and seals of all forenamed principals this ______ day of __________, 2026.
CONTRACTOR NAME: ____________________________
By: __________________________________________ (Print Name) Signature: ____________________________________
Title: _________________________________________
(Signatures to be notarized. Attach acknowledgment.)
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CITY OF LAGUNA HILLS
PROPOSAL BID SHEETS
FOR
ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES
CONTINUED
BID PROPOSAL
IN WITNESS WHEREOF, Contractor executes and submits this proposal with the names, titles, hands, and seals of all forenamed principals this ______day of ___________, 2026.
NOTE: CONTRACTOR MAY, AT THEIR SOLE DISCRETION, PROVIDE A LISTING
AND DESCRIPTION OF ADDITIONAL SERVICES THEY OFFER, ADDITIONAL
REFERENCES, AND ADDITIONAL COMPANY INFORMATION DESCRIBING THEIR
UNIQUE QUALIFICATIONS TO AID THE CITY IN DETERMING THE BEST QUALIFIED VENDOR BY ATTACHING UP TO 10 ADDITIONAL PAGES TO THIS BID PROPOSAL.
CITY MAY UTILIZE THIS INFORMATION IN ITS EVALUATION OF THE “BEST QUALIFIED VENDOR” IN ACCORDANCE WITH LHMC 3-08.090 and 3-080.100.
CONTRACTOR NAME: __________________________
By __________________________
Print
__________________________
Signature
___________________________
Title
Signatures to be Notarized,
Attach ACKNOWLEDGMENT
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CITY OF LAGUNA HILLS
SCOPE OF WORK
FOR
ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES
SCOPE OF WORK
Section A – Objectives
Primary objectives of the On-Call General Maintenance, Repair, and Specialty Trade Services are, on an as-needed, task-order basis only, to:
• Provide personnel and services for General Maintenance & Repairs, including minor facility and park-related repair work not otherwise specified in individual categories.
• Provide Carpentry services, including repair or replacement of doors, benches, cabinetry, kiosks, shelters, and other wood structures. • Provide Plumbing services, including inspection, repair, or replacement of fixtures, lines, and related components, and response to leaks or failures. • Provide HVAC services, including inspection, preventive maintenance, repair, and replacement of equipment, controls, and components. • Provide Roofing services, including inspection, leak response, patching, and minor repairs to roof systems and drainage.
• Provide Flooring services, including repair or replacement of carpet, tile, vinyl, epoxy, or other flooring materials.
• Provide Doors, Windows, and Hardware services, including repair or replacement of door closers, hinges, locks, glass, and sealing. • Provide Concrete services, including grinding of trip hazards, repair or replacement of sidewalks, curbs, slabs, and other flatwork. • Provide Asphalt services, including patching, crack filling, sealing, and minor resurfacing.
• Provide Painting services, including surface preparation, priming, and application of color-matched coatings, as directed.
• Conduct Graffiti removal, including weekly inspections of designated areas,
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reporting, and removal within 24 hours (12 hours if designated high priority). • Conduct Playground inspections and repairs, including quarterly safety inspections, rubberized surface cleaning/sealing, metal detection, and repair of amenities per National Playground Safety Institute (NPSI) guidelines. • Provide Electrical services, including inspection, minor repairs, and replacement of lighting fixtures, wiring, and controls, as directed. • Provide Masonry and Stucco services, including repair of block walls, retaining walls, stonework, and stucco finishes.
• Provide Elevator maintenance and repair services, including inspection, preventive maintenance, emergency response, and coordination with regulatory compliance requirements.
Section B – Specifications
1. Definition of Terms
a. Agreement
Term “Agreement” refers solely to the Maintenance Services Agreement and all of its component parts as noted therein for this Project.
b. City
Term “City” or “Agency” shall mean the City of Laguna Hills, California, its officers, employees, or representatives. The Director of Public Services shall serve as the primary point of contact on behalf of the City.
c. Contractor
Term “Contractor” shall mean the proposer, person, company, corporation, vendor or partnership, its officers, employees, or representatives, performing On-Call General Maintenance, Repair, and Specialty Trade Services under Contract with the City. d. City Park
Term “City Park” shall mean any of the 14 City-owned and maintained public parks, to include both Neighborhood and Sports Parks, regardless of size or types of amenities, as depicted on the vicinity map and listing in Appendix I. e. Hours of Work
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The hours of work for the Project shall be limited to 8:00 a.m. to 5:00 p.m., Monday to Friday, except for nighttime lighting inspections. No work is to be performed on Saturday, Sunday, or Holidays unless specifically authorized by the City. No overtime labor charges shall be accepted or paid regardless of when the work is performed. f. May
Term “May” shall be permissive.
g. Shall
Term “Shall” shall be mandatory.
h. Specifications
Term “Specifications” shall mean this entire document and any applicable sections of work quality specifications as solely determined by the Director of Public Works, to include but not be limited to Part 2, Construction Materials, and Part 3, Construction Methods, of the 2024 Edition of the Standard Specifications for Public Works Construction, and any amendments thereto; and Title 10, Building Construction, in its entirety, of the Laguna Hills Municipal Code.
i. Water Quality Regulations
Term “Water Quality Regulations” shall mean the strictest compliance with all State and Local water quality requirements including, but not limited to, the State of California General Construction Permit for Water Quality, the current San Diego Regional Water Quality Control Board NPDES Permit for the City, the current Santa Ana Regional Water Quality Control Board NPDES Permit for the City, and the Laguna Hills Municipal Code.
2. Work Requested by Task Order
On an as-needed, on-call Task Order basis only shall work be provided. Work shall include furnishing all labor, equipment, tools, fuel, materials, insurance, supervision, disposal costs, reporting costs, and all other items incidental thereto, and to perform all work necessary as specified for the categories of services set forth in this Agreement.
Payment for services shall be on an hourly basis in accordance with the State of California Prevailing Wage Determinations for the applicable craft or classification of worker utilized, including apprentice and journeyman rates where applicable. Contractors shall identify in their Bid Proposal the classifications of workers to be utilized for each category of service, and the corresponding hourly rates. Apprentice rates shall only apply to individuals properly registered with the California Division of Apprenticeship Standards.
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Materials shall be invoiced at cost plus fifteen percent (15%), subject to submission of receipts. No additional compensation will be allowed. Contractor shall provide his own yard for parking, maintenance, and storage of all equipment outside the City of Laguna Hills.
3. Water
Contractor shall furnish all water required for performance of this Contract by first making arrangements with the governing water district and shall pay all fees and comply with all requirements thereof. No additional compensation shall be allowed.
4. Communications
Contractor shall provide 1) a monitored toll-free local telephone number with 24-hour access for response to emergency calls. 2) a toll-free facsimile (FAX) telephone number. 3) a cellular telephone contact for field staff. 4) a primary email address for sending Task Orders and receiving Completion Reports.
No work shall be performed without the issuance of a Task Order by the City. The sending of a Task Order shall be deemed delivered upon the completion of a FAX transmission or the issuance of an email. Upon arrival at the scene of work, Contractor shall photograph the work area prior to performing work and, upon completing work, shall photograph the completed work. A description of the completed work, the unit time and cost of the work, and the photographs shall be sent to a designated City email address on the day the work is completed for information purposes. The costs incurred for communications shall be included in various other items of work, and no additional compensation shall be allowed.
5. Scope of Work
5.0 General Provisions (Applies to All Categories Below) Unless otherwise noted, the following provisions apply to all services listed in this Section:
• All work shall be performed only upon issuance of a Task Order by the City. • Contractor shall furnish all labor, equipment, tools, fuel, vehicles, materials, insurance, supervision, disposal costs, reporting costs, and all other items incidental thereto and perform all work necessary as directed by the City. • All work shall conform to applicable codes, ordinances, manufacturer recommendations, industry standards, and City specifications. • Prevailing Wage: Payment for services shall be on an hourly basis at or above the prevailing wage rates for the applicable trade or classification, as determined by the California Department of Industrial Relations (DIR). Apprentice rates may only be applied if the worker is properly registered with the Division of Apprenticeship Standards.
• Contractors shall list in their Bid Proposal the classifications of workers to be used and their corresponding hourly rates.
• Materials shall be invoiced at actual cost plus fifteen percent (15%), subject to submission of receipts. No additional compensation will be allowed. • Contractor shall provide and maintain its own yard for parking, maintenance, and
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storage of all equipment outside the City of Laguna Hills. • When applicable, the City may provide facility maps, inventories, or site lists as an appendix to this RFP for reference
5.1 General Maintenance and Repair
General Maintenance and Repair services shall be performed upon issuance of a Task Order. Work may include, but is not limited to: carpentry repairs to doors, benches, cabinetry, kiosks, shelters, and other City-owned structures; masonry repairs to block walls, retaining walls, walkways, and other hardscape improvements; fencing and gating repairs, including chain link, wood, vinyl, and decorative fencing; park amenity repairs, including picnic tables, signage, trash receptacles, enclosures, and related fixtures; and other minor repairs and maintenance as directed by the City.
5.2 Carpentry
Carpentry services may include repairs or installation of structural and non-structural wood elements such as doors, frames, cabinetry, shelving, kiosks, benches, and other Cityowned wood facilities. Work shall be completed using materials and methods consistent with industry standards and manufacturer requirements.
5.3 Plumbing
Plumbing services may include repairs, replacements, or installation of domestic water, sanitary sewer, storm drain, and irrigation systems, including fixtures, valves, piping, and appurtenances. All work must comply with applicable plumbing codes and City standards.
5.4 HVAC
HVAC services may include inspection, repair, replacement, and maintenance of heating, ventilation, and air conditioning systems, including associated controls, ductwork, and equipment. Contractors shall comply with manufacturer requirements, Title 24 Energy Standards, and applicable building codes.
5.5 Roofing
Roofing services may include repair or replacement of roofing systems, flashing, gutters, downspouts, and related components. Work shall include leak investigations, emergency patching, and long-term corrective repairs, performed in compliance with industry standards and manufacturer warranty requirements.
5.6 Flooring
Flooring services may include repair, removal, or installation of carpet, tile, vinyl, rubberized surfaces, and other flooring types in City facilities. Work shall include preparation of the
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subfloor, removal and disposal of old materials, and installation consistent with manufacturer standards.
5.7 Doors, Windows, and Hardware
Services may include repair or replacement of doors, windows, frames, locks, handles, closers, glazing, and associated hardware. Work shall restore full functionality, security, and weatherproofing to City-owned facilities.
5.8 Concrete
Concrete services may include placement, repair, and finishing of sidewalks, curbs, gutters, slabs, foundations, retaining walls, ramps, and other concrete improvements. Work shall include demolition and disposal of failed sections as needed.
5.9 Asphalt
Asphalt services may include patching, resurfacing, sealing, striping, and repairs to parking lots, pathways, and roadways under City responsibility. Work shall be performed in accordance with industry standards for pavement management and ADA compliance where applicable.
5.10 Painting
Painting services may include interior and exterior surfaces of City-owned facilities. Work shall include surface preparation, primer, and two coats of commercial-grade paint, colormatched as directed by the City. No overspray, splatter, or ghosting shall be permitted.
5.11 Graffiti Removal
Contractor shall perform weekly inspections, photograph graffiti locations with geocoding, and provide reports to the City for review. Graffiti removal shall be completed within 24 hours of a Task Order, or within 12 hours if designated high priority by the City. Removal methods must eliminate the graffiti without damaging underlying materials; if not feasible, paint-over with City-approved color matching may be required. All graffiti operations must comply with State and City Water Quality Regulations. This category may also be applied to general cleanup of sidewalks, bus stops, benches, and picnic tables as directed by the City.
5.12 Playground Inspections and Repairs
Playground services may include quarterly inspections of rubberized surfacing, fencing, and equipment; pressure washing, sanitizing, and sealing rubberized surfacing with UVresistant materials; and metal detector sweeps of sand play areas with removal of foreign objects. All work shall follow National Playground Safety Institute guidelines.
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5.13 Electrical
Electrical services may include troubleshooting, repair, or replacement of lighting, outlets, wiring, panels, and controls in City facilities and parks. Quarterly night inspections of City parks, tunnels, and open space lighting may be required, with reporting of outages and minor repairs. Work shall comply with the California Electrical Code.
5.14 Masonry and Stucco
Masonry and stucco services may include construction, repair, and patching of block walls, stonework, brick, and stucco surfaces in City facilities and parks. Materials and finishes shall match existing adjacent surfaces to the City’s satisfaction.
5.15 Elevator Maintenance and Repairs
Elevator services may include inspection, preventative maintenance, and repair of elevators in City facilities. Work shall comply with applicable safety codes, manufacturer specifications, and California Division of Occupational Safety and Health (Cal/OSHA) regulations. Contractors shall be licensed and certified for elevator maintenance.
Section C – Standards of Performance
All work shall be performed in accordance with these Specifications, as defined, to the satisfaction of the City, in accordance with the standards of NPSI, where applicable, in accordance with any and all State Contractor Licensing requirements, and in accordance with all applicable laws, regulations and codes. The costs incurred for complying with the Standards of Performance shall be included in various other items of work and no additional compensation shall be allowed therefore.
Section D – Equipment
Contractor shall supply his own equipment as necessary to complete the work in an efficient and effective manner as solely determined by City. All equipment shall be in good working order and shall be maintained in a neat and clean manner. No storage of equipment shall be allowed within the City of Laguna Hills and all equipment shall be removed from the City at the end of each work day. The costs incurred for Equipment shall be included in various other items of work and no additional compensation shall be allowed therefore.
Section E – Schedule
The Contractor shall schedule all work to the City’s satisfaction during normal business hours and days of 8:00 am to 5:00 pm, Monday to Friday, except for nighttime lighting inspections. Travel lane closures, if any, shall not occur before 9:00 am or remain closed past 4:00 pm on any day. The costs incurred for Schedule shall be included in various other items of work and no additional compensation shall be allowed therefore. No overtime labor
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charges shall be allowed or paid. No travel time charges shall be allowed for any work herein.
Section F – Disposal
Contractor shall dispose of all debris at a legal dump site and shall only contract with CR&R Waste and Recycling Services, 1 (800) 826-9677, for the provision of dumpsters or other disposal services, as needed. The costs incurred for Disposal shall be included in various other items of work and no additional compensation shall be allowed therefore.
Section G – Inspections
1. Inspections
Inspections of the Contractor’s work will be performed by City on a regular basis and in response to complaints. Contractor shall meet monthly with a representative of the City to review their work. Any correction work required as a result of any inspection by the City shall be accomplished to the satisfaction of the City within 24 hours of the notification of the deficiency. The cost of meetings shall be included in various other items of work and no additional compensation will be allowed therefore.
2. Public Convenience and Safety
Contractor shall conduct all work in a manner to minimize inconvenience and interference with public access to public facilities and shall obey all traffic regulations and the California Vehicle Code. Whenever it is necessary to cross, obstruct, or close roads, driveways and walks, whether public or private, Contractor shall provide and maintain suitable and safe bridges, detours, or other temporary expedients for the accommodation of public and private travel, and shall give reasonable notice to owners of private drives before interfering with them.
Contractor shall utilize best practices for traffic control as represented in the Caltrans Traffic Manual or Work Area Traffic Control Handbook, as applicable. The costs incurred for Public Convenience and Safety shall be included in various other items of work and no additional compensation shall be allowed therefore.
Section H – Prevailing Wages
The Contract will include the following provision regarding Prevailing Wages:
“Contractor is required to know and comply with the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on ‘public works’ and ‘maintenance’ projects. Contractor agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the Parties that, in connection with the Work or Services provided pursuant to this Agreement, Contractor shall bear all risks of payment or non-payment of prevailing wages under California law, and Contractor hereby agrees to defend, indemnify, and hold the City, its
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officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
The foregoing indemnity shall survive termination of this Agreement.” Except for any work or services that are considered to be cleaning, custodial, and janitorial in nature, the City has determined that the work or services contemplated herein are Public Works as defined in the State of California Labor Code, therefore such work or services shall be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR). The prevailing wages applicable to this procurement are available on the DIR web page at www.dir.ca.gov. It is the Bidders’ sole responsibility to incorporate the cost of complying with all prevailing wage and labor compliance requirements and all applicable laws for this Project. The successful Bidder and its subcontractors of any tier, if any, shall maintain active registration with DIR, as appropriate, for the duration of this Project. Additional Prevailing Wage requirements are set forth in more detail as terms and conditions in the attached (Appendix II) sample draft Maintenance Services Agreement.
CITY OF LAGUNA HILLS
24035 El Toro Road •Laguna Hills, California 92653 • (949) 707-2600 • FAX (949) 707-2633 Website: www.lagunahillsCA.gov
June 19, 2026
SUBJECT: ADDENDUM NO. 1 - NOTICE INVITING BIDS AND SPECIFICATIONS FOR ON-CALL
GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES To All Bidders:
This Addendum No. 1 is being issued for the subject bid documents. The following changes have been made to the bid documents:
The Proposal Bid Sheets P-1 through P-10 have been replaced with the attached Bid Sheet pages.
Playground inspections and playground repairs have been separated into two distinct bid items.
Bidders shall sign and include this page in their proposal for their bid to be considered responsive.
If you have any additional questions about this bid, please send your questions to Julie Comella at [email protected].
Receipt Acknowledged:
Sincerely, By: ________________________
Name: ________________________
Firm: ________________________
Joe Ames, P.E., T.E.
Public Works Director/City Engineer
Attachments:
1. Revised bid document pages
Addendum No 1
P-1
CITY OF LAGUNA HILLS
BID PROPOSAL FOR
ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES Proposal Submission Requirements
Bidder shall submit the following documents as a part of the submission of the Bid Proposal:
1. A cover letter on Company stationery including the following:
a) An expressed statement of interest in providing services to City for the Project
b) A statement expressing that the Company will provide the full Scope of Services described in the Notice Inviting Bids and Specifications
c) A statement of the Company expressing its willingness and ability to sign and comply with the Sample Draft On-Call General Maintenance, Repair, and Specialty Trade Services Agreement d) A brief statement of the Company’s experience which makes them qualified for the Project.
2. Up to ten additional sheets of information identifying:
a) The qualifications of the Company
b) The qualifications of the management staff
c) Brief biographies/résumés of key personnel
d) Letters of Recommendation from current or former clients e) Company experience with similar services provided to public agencies
3. A statement and documentation of the Company’s financial condition.
4. A proposed Schedule of Performance.
5. An inventory of the Bidder’s equipment (excluding hand tools).
6. Any additional information the Bidder would like considered for determination of the Best Qualified Vendor.
7. All the following Bid Proposal pages.
Addendum No 1
P-2
CONTRACTOR’S NAME: ____________________
CITY OF LAGUNA HILLS
BID PROPOSAL
FOR
ON-CALL MAINTENANCE AND REPAIR SERVICES
The undersigned CONTRACTOR hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above stated project as set forth in the Notice Inviting Bids, Specifications, and Maintenance Services Agreement, and to perform all work in the manner and time prescribed therein.
CONTRACTOR declares that this Bid Proposal is based upon careful examination of the work site, Notice Inviting Bids, Specifications, and Maintenance Services Agreement. If this Bid Proposal is accepted for award, CONTRACTOR agrees to enter into the attached Draft Maintenance Services Agreement with City at the hourly rates set forth in the following Proposal Bid Sheets.
CONTRACTOR understands that bids shall be submitted for each service category listed.
The City intends to pre-qualify and approve multiple vendors per service category, and no single vendor is guaranteed to receive all work. Compensation will be based on the actual hours of work satisfactorily completed under Task Orders issued by the City. The term of this agreement shall commence on or about July 1, 2026, and end June 30, 2031.
CONTRACTOR agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and that the CONTRACTOR will comply with such provisions of that code before commencing the performance of this Contract if awarded to it.
CONTRACTOR certifies that in all previous contracts or subcontracts, all reports which may have been due under the requirements of any agency, State or Federal equal employment opportunity orders have been satisfactorily filed, and that no such reports are currently outstanding.
CONTRACTOR declares that the only persons or parties interested in this proposal as principals are those named herein; that no officer, agent, or employee of the City is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, firm, or corporation making a bid for the same work; and that this proposal is in all respects fair and without collusion or fraud.
CONTRACTOR acknowledges that the scope and units of work on the Proposal Bid Sheets are approximate descriptions and estimates of work to be performed on an annual basis during the term of this Project, that the work shall only be performed on an asneeded, on-call individual Task Order basis only and no quantity of work or payment to Contractor is guaranteed to be authorized or granted by the City.
Addendum No 1
P-3
CONTRACTOR’S NAME:__________________________DATE______________2026 BY
TITLE
(Signature)
PHONE ( ) BY
TITLE
(Signature)
Signatures to be Notarized,
Attach ACKNOWLEDGMENT
Addendum No 1
P-4
CONTRACTOR’S INFORMATION
Contractor Name:
Business Address:
Telephone:
Facsimile:
State Contractor’s License No. and
Class:
Original Date Issued:
Expiration Date:
Department of Industrial Relations
Registration Number:
Original Date Issued:
Number of years this Company has
been in the Maintenance Business:
Names, Titles, and Phone Numbers of Business Principals (include all Executive Officers, and any individual or company owning 10% or more of Business) Principal No. 1
Name
Title
Phone Number
Principal No. 2
Name
Title
Phone Number
Principal No. 3
Name
Title
Phone Number
Principal No. 4
Name
Title
Phone Number
Attach additional sheets if necessary.
Addendum No 1
P-5
The dates of any voluntary or
involuntary bankruptcy judgments
against any principal having an
interest in this proposal are as
follows:
All current and prior DBA’s, alias,
and/or fictitious business names for
any principal having an interest in
this proposal are as follows:
BY____________________
(Print Name)
____________________
(Signature)
TITLE _____________________
DATE _____________________
Addendum No 1
P-6
REFERENCES
The following are the names, addresses, and phone numbers for three (3) public agencies for which CONTRACTOR has current contracts for maintenance services:
1. Agency: _______________________________________________________ Address: _______________________________________________________ Telephone: _____________________________________________________ Primary Contact Person/Title: _______________________________________ Years of service with this Agency: _______ Type of Work: __________________ Term of Agreement: _______________ Expiration Date: __________________
2. Agency: _______________________________________________________ Address: _______________________________________________________ Telephone: _____________________________________________________ Primary Contact Person/Title: _______________________________________ Years of service with this Agency: _______ Type of Work: __________________ Term of Agreement: _______________ Expiration Date: __________________
3. Agency: _______________________________________________________ Address: _______________________________________________________ Telephone: _____________________________________________________ Primary Contact Person/Title: _______________________________________ Years of service with this Agency: ________ Type of Work: _________________ Term of Agreement: _______________ Expiration Date: __________________
Addendum No 1
P-7
NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY CONTRACTOR AND
SUBMITTED WITH BID
STATE OF CALIFORNIA )
) SS
COUNTY OF __________ )
____________________, being first duly sworn, deposes and says that he or she is __________________ of the party making the foregoing bid; that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that such bid is genuine and not collusive or sham; that the contractor has not directly or indirectly induced or solicited any other contractor to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any contractor or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the contractor has not in any manner sought by agreement, communication, or conference with anyone to fix the bid price of the contractor or any other contractor, or to fix any overhead, profit, or cost element of the bid price, or that of any other contractor, or to secure any advantage against the public body awarding the contract; and that all statements contained in the bid are true.
Signed: __________________________
Name (print): _____________________
Title: ____________________________
Date: ____________________________
(Signatures to be notarized. Attach acknowledgment.)
Addendum No 1
P-8
CITY OF LAGUNA HILLS
PROPOSAL BID SHEETS
FOR
ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES Areas of work for which Contractor requests proposal consideration:
(Provide hourly rates below or enter “N/A” if you do not want to be considered for that area of work):
ITEM
NO.
SERVICE CATEGORY TRADE /
CLASSIFICATION
HOURLY
RATE ($)
1 General Maintenance & Repair Laborer
2 Carpentry Carpenter
3 Plumbing Plumber
4 HVAC HVAC Technician
5 Roofing Roofer
6 Flooring Flooring Installer
7 Doors, Windows, and Hardware Glazier / Finish
Carpenter
8 Concrete Cement Mason /
Concrete Finisher
9 Asphalt Operating Engineer /
Paver
10 Painting Painter
11 Graffiti Removal Laborer
12 Playground Inspections Playground Safety
Technician
13 Playground Repairs Playground Safety
Technician
14 Electrical Electrician
15 Masonry and Stucco Mason / Plasterer
16 Elevator Maintenance & Repairs Certified Elevator
Technician
Materials will be invoiced at cost plus fifteen percent (15%), subject to submission of receipts. No additional compensation will be allowed.
All rates above shall include payment of California Department of Industrial Relations prevailing wage rates to employees, plus fringe benefits, and include Contractor markup and profit.
For classifications not listed above, which have been otherwise identified by the California Department of Industrial Relations and known to the Contractor for each scope of work above, the Contractor shall provide any additional rates in a format similar to the table above.
Addendum No 1
P-9
CITY OF LAGUNA HILLS
PROPOSAL BID SHEETS
FOR
ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES
CONTINUED
IN WITNESS WHEREOF, contractor executes and submits this proposal with the names, titles, hands, and seals of all forenamed principals this ______ day of __________, 2026.
CONTRACTOR NAME: ____________________________
By: __________________________________________ (Print Name) Signature: ____________________________________
Title: _________________________________________
(Signatures to be notarized. Attach acknowledgment.)
Addendum No 1
P-10
CITY OF LAGUNA HILLS
PROPOSAL BID SHEETS
FOR
ON-CALL GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES
CONTINUED
BID PROPOSAL
IN WITNESS WHEREOF, Contractor executes and submits this proposal with the names, titles, hands, and seals of all forenamed principals this ______day of ___________, 2026.
NOTE: CONTRACTOR MAY, AT THEIR SOLE DISCRETION, PROVIDE A LISTING
AND DESCRIPTION OF ADDITIONAL SERVICES THEY OFFER, ADDITIONAL
REFERENCES, AND ADDITIONAL COMPANY INFORMATION DESCRIBING THEIR
UNIQUE QUALIFICATIONS TO AID THE CITY IN DETERMING THE BEST QUALIFIED VENDOR BY ATTACHING UP TO 10 ADDITIONAL PAGES TO THIS BID PROPOSAL.
CITY MAY UTILIZE THIS INFORMATION IN ITS EVALUATION OF THE “BEST QUALIFIED VENDOR” IN ACCORDANCE WITH LHMC 3-08.090 and 3-080.100.
CONTRACTOR NAME: __________________________
By __________________________
Print
__________________________
Signature
___________________________
Title
Signatures to be Notarized,
Attach ACKNOWLEDGMENT
CITY OF LAGUNA HILLS
24035 El Toro Road •Laguna Hills, California 92653 • (949) 707-2600 • FAX (949) 707-2633 Website: www.lagunahillsCA.gov
June 25, 2026
SUBJECT: Addendum No. 2 to NOTICE INVITING BIDS AND SPECIFICATIONS FOR ON-CALL
GENERAL MAINTENANCE, REPAIR, AND SPECIALTY TRADE SERVICES To All Bidders:
This Addendum No. 2 is being issued for the subject bid documents. The following changes have been made to the bid documents:
The City accidentally omitted the draft On-Call General Maintenance, Repair, and Specialty Trade Services Agreement for review in the RFP. Respondents, if selected, will be required to enter into the attached OnCall General Maintenance, Repair, and Specialty Trade Services Agreement with the City of Laguna Hills.
Insurance requirements are included in the attached On-Call General Maintenance, Repair, and Specialty Trade Services Agreement.
If you have any additional questions about this bid, please send your questions to Julie Comella at [email protected].
Sincerely,
Joe Ames, P.E., T.E.
Public Works Director/City Engineer
Attachments:
1. Draft On-Call General Maintenance, Repair, and Specialty Trade Services Agreement
Item No. 5.8
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: July 14, 2026
To: Mayor and Council Members
From: Jennifer Lowe, Community Development Director
Issue: Amendment No. 3 to the Professional Services Agreement with Charles Abbott Associates, Inc. for Building and Safety Services Recommendation: That the City Council: 1. Approve Amendment No. 3 to the Professional Services Agreement with Charles Abbott Associates, Inc. for On-Call Building and Safety Services; and 2. Authorize the City Manager to execute the Professional Services Agreement.
Background:
On August 1, 2021, the City of Laguna Hills entered into a Professional Services Agreement with Charles Abbott Associates, Inc. ("CAA") to provide on-call professional civil engineering, Building & Safety, civil plan check, building code compliance, and building inspection consulting services. The original Agreement provided for an initial three-year term with options to extend for up to two additional one-year terms. The initial contract was set to expire on July 31, 2024; however, on May 2, 2024, the City elected to extend the term to July 31, 2025. Amendment No. 2 was approved on June 24, 2025, to extend the term of the Agreement through July 31, 2026.
On April 1, 2026, the Community Development Department issued a competitive Request for Proposals (“RFP”) for On-Call Building and Public Works/Engineering Consulting and Support Services to procure a new long-term agreement for these services. Staff completed proposal evaluations and consultant interviews and is currently finalizing the remaining phases of the procurement process, including reference checks, fee analysis, and contract discussions.
Item No. 5.8
The consultant selection process has required additional time than originally anticipated due to the number of qualified proposals received and the City's desire to complete a comprehensive evaluation before recommending a consultant for a new five-year agreement.
Staff believes it is in the City's best interest to complete the remaining phases of the procurement process – including reference checks, final evaluation of fee proposals, and contract negotiations – before bringing a recommendation to the City Council.
Allowing additional time will help ensure the City selects the consultant offering the best overall value based not only on pricing, but also qualifications, staffing, customer service, responsiveness, technical expertise, and long-term operational fit.
Rather than accelerating the procurement process to meet the expiration of the current agreement, staff recommends a short-term extension of the existing Agreement to ensure uninterrupted Building & Safety services while allowing sufficient time to complete the RFP process. Amendment No. 3 extends the term of the Agreement through October 31, 2026. No changes are proposed to the scope of services, compensation methodology, professional rates, or any other terms and conditions of the existing Agreement.
Staff anticipates returning to the City Council prior to expiration of the extension with a recommendation for award of a new long-term professional services agreement.
Fiscal Impact:
Funding for these services is included in the City's adopted FY 2026-27 budget.
Amendment No. 3 does not modify the existing fee-sharing methodology or compensation provisions contained in the Agreement. Fees collected by the Community Development Department for building permit plan check and inspection services are used to pay the consultant for its services with no net impact on the General Fund.
Attachments:
1. Draft Amendment No.3 to Charles Abbott Associates, Inc. Agreement
2. Charles Abbott Associates, Inc. Professional Services Agreement
3. Amendment No. 1 Charles Abbott Associates, Inc.
4. Amendment No. 2 Charles Abbott Associates, Inc.
Item No. 5.8
1 1835666.1
AMENDMENT NO. 3
TO AGREEMENT FOR PROFESSIONAL SERVICES
Charles Abbott Associates, Inc.
On-Call Professional Civil Engineering, Building & Safety, Civil Plan Check, Building Code Compliance, and
Building Inspection Consulting Services
THIS THIRD AMENDMENT to the Professional Services Agreement with Charles Abbott Associates, Inc., for on-call civil engineering, building and safety, civil plan check, building code compliance, and building inspection consulting services (the "Amendment" or "Amendment No. 3") is made and entered into to be effective the 1st day of August, 2026, by and between the CITY OF LAGUNA HILLS, a municipal corporation organized and existing under the laws of the State of California ("City"), and CHARLES ABBOTT ASSOCIATES, INC., a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively referred to as the "Parties."
RECITALS
A. City and Consultant previously entered into that certain Professional Services Agreement for On-Call Civil Engineering, Building and Safety, Civil Plan Check, Building Code Compliance, and Building Inspection consulting services, effective August 1, 2021 (the "Agreement"), as subsequently amended by Amendment No. 1 and Amendment No. 2. Pursuant to Sections 1.8 (Additional Services), 2.4 (Changes in Scope), 3.4 (Term), and 10.3 (Entire Agreement), the Agreement may be amended and its term extended by mutual written agreement of the Parties.
B. Unless amended by mutual written agreement of the Parties, the Agreement is scheduled to expire on July 31, 2026, by operation of its own terms.
C. The City recently completed a competitive Request for Proposals process to procure Building & Safety consulting services for a new long-term agreement. Staff has completed proposal evaluations and consultant interviews and is currently completing the remaining phases of the procurement process, including reference checks, fee analysis, contract negotiations, and preparation of a recommendation for City Council consideration.
D. The Parties now desire to enter into this Amendment No. 3 for the purpose of temporarily extending the term of the Agreement to provide for the continued and uninterrupted delivery of on-call civil engineering, building and safety, civil plan check, building code compliance, and building inspection consulting services while the City completes the competitive procurement process. During the extension period, Consultant shall continue providing services at the same professional rates, charges, and under the same terms and conditions established in the Agreement.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein, the Parties agree as follows:
2 1835666.1
AGREEMENT
1. Amendment to Section 3.4, entitled “Term,” of the Agreement. Section 3.4 of the Agreement is hereby amended and restated in its entirety to read as follows:
“3.4 Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the effective date of this Agreement and shall continue in full force and effect for a period commencing on August 1, 2021, and ending on October 31, 2026.”
2. Procurement Transition. The Parties acknowledge that this Amendment No. 3 is intended solely to provide continuity of Building & Safety consulting services while the City completes its current competitive procurement process for these services. Nothing contained herein shall obligate the City to negotiate or enter into any subsequent agreement with Consultant beyond the expiration of this Amendment.
2. Full Force and Effect. This Amendment is supplemental to the Agreement and is by reference made part thereof. All of the terms, conditions, and provisions of the Agreement, unless specifically modified herein, shall remain in full force and effect. In the event of any conflict or inconsistency between this Amendment No. 3 and the Agreement, the provisions of this Amendment shall govern and control.
3. Recitals. The foregoing Recitals are hereby incorporated into this Amendment No. 3 as though fully set forth herein and made a part of the Agreement, and each Party acknowledges and agrees that such Party is bound by the same.
4. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Amendment is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Amendment on behalf of the Party for which he/she is signing, (iii) by so executing this Amendment, the Party for which he/she is signing is formally bound to the provisions of this Amendment, and (iv) the entering into this Amendment does not violate any provision of any other agreement to which the Party for which he/she is signing is bound.
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3 1835666.1
IN WITNESS WHEREOF, the Parties have executed and entered into this Amendment to the Agreement as of the date first written above.
"CITY"
CITY OF LAGUNA HILLS, a California
municipal corporation
By: ______________________________________
BOB WINGENROTH,
City Manager
ATTEST:
By:________________________________
JOSHUA STEVENSON,
City Clerk
APPROVED AS TO FORM:
By:________________________________
VANESSA LASSOOY,
Assistant City Attorney
"CONSULTANT"
CHARLES ABBOTT ASSOCIATES, INC., a
California corporation
By:
Name: RUSTY R. REED, P.E.
Its: President
By:_________________________________
Name: DIANN NOLTE,
Its: Assistant Corporate Secretary
PROFESSIONAL SERVICES AGREEMENT
Charles Abbott Associates, Inc.
On-Call Professional Civil Engineering, Building & Safety, Civil Plan Check, Building Code Compliance, and
Building Inspection Consulting Services
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter "Agreement") is made and entered into, to be effective the 151 day of August 2021 by and between the CITY OF LAGUNA HILLS, a municipal corporation organized and existing under the laws of the State of California, (hereinafter referred to as "City") and CHARLES ABBOTT ASSOCIATES, INC., a California corporation (hereinafter referred to as "Consultant"). City and Consultant are sometimes hereinafter individually referred to as "Party" and are hereinafter collectively referred to as the "Parties."
RECITALS
A. City has determined that there is a need to retain the professional services of a qualified civil engineering firm that specializes in providing civil engineering, building and safety, civil plan check and review, building code compliance, and building inspection consulting services to municipalities and to other public agencies on an on-call basis, including but not limited to providing as-needed building code compliance and administration, residential and commercial building inspections, building plan review, and building official consulting services (the "Project").
B. In response to City's Request for Proposals, dated May 24, 2021, Consultant has submitted to City a proposal, dated June 7, 2021, to provide on-call, as-needed professional civil engineering, building and safety, civil plan check and review, building inspection, building code compliance and administration, and building official consulting services to City for the Project pursuant to the terms of this Agreement.
C. Consultant represents and maintains that it is uniquely qualified by virtue of its experience, training, education, reputation, and expertise to provide these professional services to City for the Project and has agreed to provide such services as provided herein. City does not have the personnel, specialized equipment, and technical expertise able to perform the work or services contracted for herein.
D. City desires to retain Consultant to provide such professional services for the Project.
NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
AGREEMENT
1. SERVICES OF CONSULTANT
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1.1 Scope of Services and Standard of Performance. In compliance with all terms and conditions of this Agreement, Consultant agrees to provide to City and perform the professional civil engineering, building and safety, civil plan check and review, building inspection, building code compliance and administration, and building official consulting services for the Project as set forth in the Proposal/Scope of Work, dated June 7, 2021, which is attached hereto as Exhibit "A" and is incorporated herein by reference (hereinafter referred to as the "Scope of Services," the "Services" or "Work"). As a material inducement to the City entering into this Agreement, Consultant acknowledges and understands that the Services and Work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's Services and Work shall be performed in a skillful and competent manner and shall be held to a standard of quality and workmanship prevalent in the industry for such Services and Work and with the standards recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and warrants that it is skilled in the professional discipline necessary to perform the Services and Work and that it holds the necessary skills and abilities to satisfy the standard of work as set forth in this Agreement. Consultant represents and warrants that it and all of its employees, subconsultants and subcontractors providing any Work or Services under this Agreement shall have sufficient skill and experience to perform the Services and Work assigned to them. All Services and Work shall be completed to the reasonable satisfaction of the City.
1.2 Contract Documents. The Agreement between the Parties shall consist of the following: (1) this Agreement; and, (2) the Consultant's signed, original Proposal/Scope of Work dated June 7, 2021 ("Consultant's Proposal") and submitted to City, which shall both be referred to collectively hereinafter as the "Contract Documents." The Consultant's Proposal is attached hereto as Exhibits "A" and is hereby incorporated by reference and made a part of this Agreement. All provisions of this Agreement and the Consultant's Proposal shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: ( 1 51 ) the terms and conditions of this
Agreement; and, (2"d) the provisions of the Consultant's Proposal (Exhibit "A").
1.3 Compliance with Law. Consultant shall comply at all times during the term of this Agreement with all applicable federal, state, and local laws, statutes, and ordinances and all lawful orders, rules, and regulations promulgated thereunder, including without limitation all applicable fair labor standards and Cal/OSHA requirements. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of the Work and Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with performing the Work and Services. If Consultant performs any Work or Services in violation of such laws, rules, and regulations, Consultant shall be solely responsible for all penalties and costs arising therefrom. Consultant shall defend, indemnify, and hold City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules, or regulations.
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1.4 Licenses, Permits, Fees, and Assessments. Prior to performing any Services or Work hereunder Consultant shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services required by this Agreement. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approval that is legally required for Consultant to perform the Work and Services under this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the Work and Services required by this Agreement, and shall defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to obtain such license, permits, and approvals of whatever nature that are legally required to perform the Work or Services.
1.5 Familiarity with Work. By executing this Agreement, Consultant represents and warrants that it (a) has thoroughly investigated and considered the Scope of Work or Services to be performed, (b) has carefully considered how the Services should be performed and has carefully examined the location or locations at or with respect to where such Services or Work is to be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Consultant represents and maintains that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should the Consultant discover any latent or unknown conditions that will materially affect the performance of the Services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the City.
1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Work by the City, except such losses or damages as may be caused by City's own negligence.
1.7 Further Responsibilities of Pa rties. Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement.
1.8 Additional Services. City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in the Consultant's Proposal/Scope of Services (Exhibit "A') or make changes by altering, adding to, or deducting from such Work. No such extra work may be undertaken unless a written order is first given by the City to the Consultant, incorporating therein any adjustment in (i) the Annual Maximum Contract Amount, as defined below, and/or (ii) the time to perform this Agreement, which adjustments are subject to the written approval of the Consultant. It is expressly understood by Consultant that the provisions of this section shall not apply to the Work and 3 1594827.1
Services specifically set forth in the Scope of Services or reasonably contemplated therein, regardless of whether the time or materials required to complete any Work or Service identified in the Scope of Services exceeds any time or material amounts or estimates provided therein.
1.9 Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other contractors, consultants, or vendors for services similar to the services that are the subject of this Agreement. Consultant further acknowledges that City may have its own employees perform services similar to the services that are the subject of this Agreement.
2. COMPENSATION
2.1 Maximum Contract Amount. For the Services and Work rendered pursuant to this Agreement, Consultant shall be compensated by City for the services performed, including authorized reimbursements, in accordance with the Option 2 "Percentage of Fees Collected" compensation methodology as set forth in the Schedule of Compensation/Fees, which is attached hereto as Exhibit "A" and is incorporated herein by reference, but not exceeding the annual maximum contract amount of Seven Hundred Fifty Thousand Dollars ($750,000.00) (hereinafter referred to as the "Annual Maximum Contract Amount"). The method of compensation shall be the Option 2 "Percentage of Fees Collected" compensation methodology as set forth in Exhibit "A". Compensation for necessary expenditures for reproduction costs, telephone expenses, and transportation expenses must be approved in advance by the Contract Officer designated pursuant to Section 4.2 and will only be approved if such expenses are also specified in the Schedule of Compensation/Fees. The maximum amount of City's payment obligation under this Agreement is the amount specified in this section.
2.2. Method of Payment. Unless some other method of payment is specified in the Schedule of Compensation/Fees (Exhibit ·A"), in any month in which Consultant wishes to receive payment, no later than the tenth (1oth) working day of such month, Consultant shall submit to the City, in a form approved by the City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the services performed by Consultant and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. City shall use reasonable efforts to make payments to Consultant within forty-five (45) days after receipt of the invoice or a soon thereafter as is reasonably practical.
2.3 Optional CPI Adjustment. The fees, rates, and/or unit prices set forth in Consultant's Proposal (Exhibit "A") shall remain fixed and unchanged for the first two years of the term of this Agreement (i.e., from August 1, 2021 through July 31, 2023). Thereafter, Consultant may submit a request to adjust its fees, rates, and/or unit prices once per year during the remainder of the term of the Agreement as provided for herein. However, approval of any request to adjust Consultant's fees, rates, and/or unit prices as set forth herein shall be made at the sole discretion of the City Manager, in writing, and is subject to the City's approved budget.
Such fee, rate, and/or unit pricing adjustment(s), if any, shall not exceed the value of the change in the Consumer Price Index for the Los Angeles/Orange County area for the preceding one year as published for the month of April of any given year. In no event shall any adjustment of any 4 I 594827. I
fee, rate, and/or unit pricing as authorized by this section exceed five percent (5%) per year regardless of CPI or any other cost factors.
2.4 Changes in Scope. In the event any change or changes in the Scope of Services is requested by the City, the Parties shall execute a written amendment to this Agreement, setting forth with particularity all terms of such amendment, including, but not limited to, any additional professional fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or (b) to provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Consultant's profession.
2.5 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Laguna Hills City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.
3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
The time for completion of the services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon Schedule of Performance.
3.2 Schedule of Performance. Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed, or on each task order, if applicable, and shall perform all Services within the time period(s) established in the Schedule of Performance, which is attached hereto as Exhibit "A" and is incorporated herein by reference.
When requested by Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer; however, the City shall not be obligated to grant such an extension.
3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, pandemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Consultant, within ten (1 0) days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this section.
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3.4 Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the effective date of this Agreement and shall continue in full force and effect for a period of three (3) years, commencing on August 1, 2021 and ending on July 31, 2024 ("Initial Term"). The City shall have the unilateral option, at its sole discretion, to renew and extend the term of this Agreement for no more than two (2) additional one-year terms ("Renewal Option").
3.5 Task Orders. Consultant hereby agrees and acknowledges that any and all Services or Work performed pursuant to this Agreement shall be based upon the prior issuance of a written project task order by the City. Furthermore, Consultant hereby agrees and acknowledges that execution of this Agreement by the City does not in any way guarantee that a task order will be issued to Consultant. Moreover, execution of this Agreement by the City shall not entitle Consultant to any form of payment or compensation from the City without City first having issued a project task order.
4. COORDINATION OF WORK
4.1 Representative of Consultant. The following principal of Consultant is hereby designated as being the principal and representative of Consultant authorized to act in its behalf with respect to the Services to be performed under this Agreement and to make all decisions in connection therewith: Rusty R. Reed. P.E., President. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Work or Services performed hereunder. The foregoing principal may not be changed by Consultant without prior written approval ofthe Contract Officer.
4.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Manager of City, and is subject to change by the City Manager. It shall be the Consultant's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Services, and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Consultant, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City.
Consultant shall not contract with any other entity to perform the Services required without prior written consent of City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement 6 1594827.1
shall create any contractual relationships between any subcontractor and City. All persons engaged in the Work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant from any liability hereunder without the express written consent of City.
4.4 Independent Contractor.
A. The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make Consultant a City employee. During the performance ofthis Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officials, officers, employees, agents or volunteers shall have control over the conduct of Consultant or any of its officers, employees, or agents, except as set forth in this Agreement. Consultant, its officers, employees or agents, shall not maintain a permanent office or fixed business location at City's offices. City shall have no voice in the selection, discharge, supervision, or control of Consultant's officers, employees, representatives or agents or in fixing their number, compensation, or hours of service. Consultant shall pay all wages, salaries, and other amounts due its employees in connection with the performance of Services under this Agreement and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers' compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Consultant in its business or otherwise a joint venturer or a member of any joint enterprise with Consultant.
B. Consultant shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner.
C. No City benefits shall be available to Consultant, its officers, employees, or agents, in connection with the performance of any Work or Services under this Agreement.
Except for professional fees paid to Consultant as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for the performance of any Work or Services under this Agreement. City shall not be liable for compensation or indemnification to Consultant, its officers, employees, or agents, for injury or sickness arising out of performing any Work or Services hereunder. If for any reason any court or governmental agency determines that the City has financial obligations, other than pursuant to Section 2 and Subsection 1.8 herein, of any nature relating to salary, taxes, or benefits of Consultant's officers, employees, 7 1594827.1
representatives, agents, or subconsultants or subcontractors, Consultant shall defend, indemnify, and hold harmless City from and against all such financial obligations.
4.5 PERS Eligibility & Indemnification.
A. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing any Work or Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employee Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.
B. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing any Work or Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
5. INSURANCE
5.1 Compliance with Insurance Requirements. Consultant shall obtain, maintain, and keep in full force and ,effect during the term of this Agreement, at its sole cost and expense, and in a form and content satisfactory to City, all insurance required under this section.
Consultant shall not commence any Work or Services under this Agreement unless and until it has provided evidence satisfactory to City that it has secured all insurance required under this section. If Consultant's existing insurance policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
5.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement, and without limiting the indemnity provisions set forth in this Agreement, Consultant shall obtain and maintain in full force and effect during the term of this Agreement, including any extension thereof, the following policies of insurance:
A. Commercial General Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Commercial General Liability Insurance written on an occurrence basis with limits of at least one million dollars ($1 ,000,000.00) per occurrence, two million dollars ($2,000,000.00) in the general aggregate, and one million dollars ($1 ,000,000.00) for products and completed operations.
Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.
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B. Automobile Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Automobile Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) combined limit for each occurrence covering bodily injury and property damage. The policy shall specifically include coverage for owned, non-owned, leased, and hired automobiles.
C. Workers' Compensation Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Workers' Compensation Insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Consultant agrees to waive and obtain endorsements from its workers' compensation insurer waiving all subrogation rights under its workers' compensation insurance policy against the City, its officials, officers, employees, agents and volunteers, and to require each of its subconsultants and subcontractors, if any, to do likewise under their workers' compensation insurance policies. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Employer's Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1 ,000,000.00) per accident for bodily injury or disease.
D. Professional Liability (Errors & Omissions) Insurance. Consultant shall obtain and maintain in full force and effect throughout the term of this Agreement, a policy of Professional Liability or Errors and Omissions Insurance appropriate to Consultant's profession with limits of at least two million dollars ($2,000,000.00). Covered professional services shall specifically include all Work or Services to be performed under the Agreement and delete any exclusions that may potentially affect the Work or Services to be performed under this Agreement.
1. The policy shall be endorsed to provide the following: Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must "pay on behalf of' the insured and include a provision establishing the insurer's duty to defend.
2. If the policy of insurance is written on a '·claims-made" basis, the City may require that the policy be continued in full force and effect at all times during the term of this Agreement, and for a period of three (3) years from the date of the completion of the Work or Services provided hereunder. In the event of termination of the policy during this period, Consultant shall obtain continuing insurance coverage for the prior acts or omissions of Consultant during the course of performing the Work or Services under the terms of this Agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage, or by obtaining separate extended "tail" coverage with the present or new carrier or other insurance arrangements providing for complete coverage, either of which shall be subject to the written approval by the City.
3. In the event the policy of insurance is written on an "occurrence" basis, the policy shall be continued in full force and effect during the term of this Agreement, or until completion of the Work or Services provided for in this Agreement, whichever is later. In the event of termination of the policy during this period, new coverage shall immediately be 9 1594827 I
obtained to ensure coverage during the entire course of performing the Work or Services under the terms of this Agreement.
5.3 Acceptability of Insurers. Insurance required by this section shall be issued by a licensed company authorized to transact business in the state by the Department of Insurance for the State of California with a current rating of A-:VII or better (if an admitted carrier), or a current rating of A:X or better (if offered by a non-admitted insurer listed on the State of California List of Approved Surplus Lines Insurers (LASLI), by the latest edition of A.M. Best's Key Rating Guide, except that the City will accept workers' compensation insurance from the State Compensation Fund. In the event the City determines that the Work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City. Consultant shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein.
5.4 Insurance Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
A. The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to provide the following:
1. Additional Insured: The City, its officials, officers, employees, agents and volunteers, shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement; and
2. Additional Insured Endorsements: Additional insured endorsements shall not (1) be restricted to "ongoing operations", (2) exclude "contractual liability", (3) restrict coverage to "sole" liability of Consultant, or (4) contain any other exclusions contrary to the Agreement; and, the coverage shall contain no special limitations on the scope of protection afforded to additional insureds.
3. Notice: The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or modified, or reduced in coverage or in limits, except after thirty (30) days prior written notice by First Class U.S. Mail, postage-prepaid, has been provided to the City. Notwithstanding the foregoing, if coverage is to be suspended, voided, or cancelled because of Consultant's failure to pay the insurance premium, the notice provided to City shall be by ten (1 0) days prior written notice.
B. For all policies of Commercial General Liability Insurance, Consultant shall provide endorsements for ongoing operations and completed operations to effectuate this requirement.
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5.5 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City in advance and shall protect the City, its officials, officers, employees, agents and volunteers, in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or selfinsured retention.
5.6 Primarv and Non-Contributing Insurance. All policies of Commercial General Liability Insurance and Automobile Liability Insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents or volunteers, shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
5.7 Waiver of Subrogation. All policies of Commercial General Liability and Automobile Liability Insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents and volunteers, or shall specifically allow Consultant or others providing insurance evidence in compliance with the requirements set forth in this section to waive their right to recovery prior to a loss. Consultant hereby agrees to waive its own right of recovery against the City, its officials, officers, employees, agents and volunteers, and Consultant hereby agrees to require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.
5.8 Evidence of Coverage. Concurrently with the execution of the Agreement, Consultant shall deliver certificates of insurance together with original endorsements affecting each of the insurance policies required by this section. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. The certificates of insurance and original endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen ( 15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. Consultant shall promptly furnish, at City's request, copies of actual policies including all declaration pages, endorsements, exclusions and any other policy documents City requires to verify coverage.
5.9 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Nothing in this section shall be construed as limiting in any way the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.
5.10 Enforcement of Agreement (Non-Estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of any non11 1594827 1
compliance with any of the insurance requirements set forth in this section imposes no additional obligation on the City nor does it waive any rights hereunder.
5.11 Insurance for Subconsultants. Consultant shall either: (1) include all subconsultants or subcontractors engaged in any Work or Services for Consultant relating to this Agreement as additional named insureds under the Consultant's insurance policies, or (2) Consultant shall be responsible for causing its subconsultants or subcontractors to procure and maintain the appropriate insurance in compliance with the terms of the insurance requirements set forth in this section, including adding the City, its officials, officers, employees, agents and volunteers, as additional insureds to their respective policies. All policies of Commercial General Liability Insurance provided by Consultant's subconsultants or subcontractors performing any Work or Services related to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers, as additional insureds. Consultant shall not allow any subconsultant or subcontractor to commence any Work or Services relating to this Agreement unless and until it has provided evidence satisfactory to City that the subconsultant or subcontractor has secured all insurance required under this section.
5.12 Other Insurance Requirements. The following terms and conditions shall apply to the insurance policies required of Consultant pursuant to this Agreement:
A. Consultant shall provide immediate written notice to City if ( 1) any of the insurance policies required herein are terminated, cancelled or suspended, (2) the limits of any of the insurance coverages required herein are reduced, or (3) the deductible or self-insured retention is increased.
B. All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage.
C. None of the insurance coverages required herein will be in compliance with the requirements of this section if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City and approved in writing.
D. Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Consultant's obligation to ensure timely compliance with all insurance submittal requirements as provided herein.
E. Consultant agrees to ensure that subconsultants and subcontractors, if any, and any other parties involved with the Project who are brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage required of Consultant.
Consultant agrees to monitor and review all such coverage and assumes all responsibility for 12 1594827.1
ensuring that such coverage is provided in ,...conformity with the requirements of this section.
Consultant agrees that upon request, all agreements with subcontractors and others engaged in the Project will be submitted to the City for review.
F. Consultant agrees to provide immediate written notice to City of any claim, demand or loss against Consultant arising out of the Work or Services performed under this Agreement and for any other claim, demand or loss which may reduce the insurance available to pay claims, demands or losses arising out of this Agreement.
6. INDEMNIFICATION
To the fullest extent permitted by Jaw, Consultant shall defend (at Consultant's sole cost and expense with legal counsel reasonably acceptable to City), indemnify and hold the City, its elected and appointed officials, officers, employees, agents and volunteers, free and harmless from any and all claims, demands, orders, causes of action, costs, expenses, liabilities, losses, penalties, judgments, arbitration awards, settlements, damages or injuries of any kind, in Jaw or in equity, including but not limited to property or persons, including wrongful death, (collectively "Claims") in any manner arising out of, pertaining to, related to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officers, directors, employees, subcontractors, consultants or agents, in connection with Consultant's performance under this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys' fees and other related costs and expenses. Notwithstanding the foregoing, to the extent that the Work or Services performed by Consultant are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultant's indemnification obligation or other liability hereunder. Notwithstanding the foregoing, such obligation to defend, hold harmless, and indemnify the City, its elected and appointed officials, officers, employees, agents and volunteers, shall not apply to the extent that such Claims arise out of, pertain to, or are related to the City's sole negligence, active negligence, or willful misconduct.
7. REPORTS AND RECORDS
7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.
Consultant shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.
7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly 13 1594827. 1