STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LAKE ELSINORE )
I, CANDICE ALVAREZ, City Clerk of the City of Lake Elsinore, California, do hereby certify that Resolution No. 2026- was adopted by the City Council of the City of Lake Elsinore, California, at the regular meeting of June 26, 2026, and that the same was adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Candice Alvarez, City Clerk
AUTHORIZED
FY25-26 CHANGES
AUTHORIZED
FY26-27
CITY COUNCIL
Council Member Total - 5.00 5.00
CITY TREASURER
City Treasurer Total - 1.00 1.00
LAKE & COMMUNITY OPERATIONS
Director of Lake and Community Operations (Unfunded) 1.00 - 1.00 Assistant Director of Lake and Community Operations 1.00 (0.50) 0.50 NPDES Administrator 1.00 - 1.00
Senior Management Analyst 1.00 - 1.00
Homeless and Housing Analyst 1.00 - 1.00
Management Analyst 1.00 (1.00) -
Administrative Assistant 1.00 (1.00) -
Total (2.50) 7.00 4.50
CITY CLERK
PUBLIC SAFETY ADVISORY COMMITTEE
PSAC Commissioner - PT Total - 5.00 5.00
CITY CLERK
City Clerk 1.00 - 1.00
Deputy City Clerk 1.00 - 1.00
Administrative Assistant 1.00 - 1.00
Total - 3.00 3.00
CITY MANAGER
City Manager 1.00 - 1.00
Assistant City Manager 1.00 - 1.00
Management Analyst - 1.00 1.00
Executive Assistant II 1.00 - 1.00
Executive Assistant I 1.00 (1.00) -
Total - 4.00 4.00
ADMINISTRATIVE SERVICES
FINANCE
Director of Administrative Services (Unfunded) 0.33 - 0.33 Assistant Director of Administrative Services 0.33 - 0.33 Finance Manager 1.00 - 1.00
Fiscal Officer 1.00 - 1.00
Senior Accountant (1 Unfunded) 2.00 - 2.00
Accountant I (1 Unfunded) 2.00 - 2.00
Account Specialist III 1.00 - 1.00
Account Specialist II (1 Unfunded) 2.00 - 2.00
Total - 9.66 9.66
HUMAN RESOURCES
Director of Administrative Services (Unfunded) 0.33 - 0.33 Assistant Director of Administrative Services 0.33 - 0.33 Human Resources Manager 1.00 - 1.00
Senior Human Resources Specialist 1.00 - 1.00
Human Resource Specialist 1.00 - 1.00
Total - 3.66 3.66
PUBLIC SAFETY
EMERGENCY SERVICES
Emergency Services Manager 1.00 - 1.00
Total - 1.00 1.00
COMMUNITY DEVELOPMENT
PLANNING COMMISSION
Planning Commissioner - PT Total - 5.00 5.00
PLANNING & ZONING
Director of Community Development 1.00 - 1.00
Assistant Director of Community Development (Unfunded) 1.00 - 1.00 Planning Manager 1.00 - 1.00
Principal Planner 2.00 - 2.00
Senior Planner 1.00 - 1.00
CITY OF LAKE ELSINORE, CALIFORNIA
SCHEDULE OF AUTHORIZED POSITIONS
FOR FISCAL YEAR 2026-2027
AUTHORIZED
FY25-26 CHANGES
AUTHORIZED
FY26-27
CITY OF LAKE ELSINORE, CALIFORNIA
SCHEDULE OF AUTHORIZED POSITIONS
FOR FISCAL YEAR 2026-2027
Associate Planner (1 Unfunded) 2.00 - 2.00
Assistant Planner 1.00 - 1.00
Community Development Technician I 2.00 - 2.00
Administrative Assistant 1.00 - 1.00
Total - 12.00 12.00
BUILDING & SAFETY
Building & Safety Manager 1.00 - 1.00
Senior Building Inspector 1.00 - 1.00
Building Inspector 2.00 - 2.00
Community Development Technician II 1.00 - 1.00
Community Development Technician I 1.00 - 1.00
Administrative Assistant 1.00 - 1.00
Total - 7.00 7.00
CODE ENFORCEMENT
Code Enforcement Manager 1.00 - 1.00
Code Enforcement Supervisor 1.00 - 1.00
Code Enforcement Officer II 3.00 - 3.00
Code Enforcement Officer I 2.00 - 2.00
Parking Enforcement Officer - PT (Unfunded) 1.00 - 1.00 Community Development Technician II 1.00 - 1.00
Total - 9.00 9.00
ECONOMIC DEVELOPMENT
Director of Economic & Legislative Affairs 1.00 - 1.00
Economic Development Manager (Unfunded) 1.00 - 1.00
Management Analyst 1.00 - 1.00
Total - 3.00 3.00
PUBLIC SERVICES
LAND DEVELOPMENT
Direct of Public Works (Unfunded) 0.50 - 0.50
City Engineer 1.00 - 1.00
City Traffic Engineer 1.00 - 1.00
Project Manager (Unfunded) 1.00 - 1.00
CIP Engineer - 1.00 1.00
Senior Civil Engineer 2.00 - 2.00
Land Development Engineer 1.00 - 1.00
Associate Engineer (Unfunded) 1.00 - 1.00
Assistant Engineer (Unfunded) 1.00 - 1.00
Senior Engineering Technician (Unfunded) 1.00 - 1.00
Engineering Technician II 1.00 - 1.00
Engineering Technician I 1.00 - 1.00
Total 1.00 11.50 12.50
PUBLIC WORKS ADMINISTRATION
Direct of Public Works (Unfunded) 0.50 - 0.50
Public Works Manager 1.00 - 1.00
Public Works Superintendent 1.00 - 1.00
Project Superintendent 1.00 - 1.00
CIP Engineer 1.00 - 1.00
Senior Construction Inspector 1.00 - 1.00
Public Works Supervisor 1.00 - 1.00
Senior Management Analyst - 1.00 1.00
Management Analyst 1.00 (1.00) -
Engineering Inspector (1 Unfunded) 2.00 - 2.00
CIP Specialist 1.00 - 1.00
Signal Technician 1.00 1.00 2.00
Public Works Inspector 1.00 - 1.00
Lead Worker 1.00 - 1.00
Account Specialist III 1.00 (1.00) -
Maintenance Worker III 3.00 - 3.00
Maintenance Worker II 7.00 (1.00) 6.00
Administrative Assistant 2.00 (1.00) 1.00
Maintenance Worker I 2.00 1.00 3.00
Total (1.00) 28.50 27.50
AUTHORIZED
FY25-26 CHANGES
AUTHORIZED
FY26-27
CITY OF LAKE ELSINORE, CALIFORNIA
SCHEDULE OF AUTHORIZED POSITIONS
FOR FISCAL YEAR 2026-2027
PARKS MAINTENANCE
Public Works Supervisor 1.00 - 1.00
Lead Worker 1.00 - 1.00
Maintenance Worker III 1.00 - 1.00
Maintenance Worker II 8.00 - 8.00
Maintenance Worker I 1.00 - 1.00
Total - 12.00 12.00
LAKE SERVICES
LAKE MAINTENANCE
Maintenance Worker II 2.00 - 2.00
Total - 2.00 2.00
RECREATION
RECREATION ADMINISTRATION
Director of Recreation 1.00 - 1.00
Assistant Director of Recreation 0.75 0.25 1.00
Special Events Manager 1.00 - 1.00
Senior Management Analyst 1.00 - 1.00
Senior Special Events Coordinator 1.00 - 1.00
Administrative Assistant 1.00 - 1.00
Project Assistant - PT 1.00 (1.00) -
Recreation Specialist - PT 15.00 - 15.00
Total (0.75) 21.75 21.00
COMMUNITY CENTER
Recreation Supervisor 1.00 - 1.00
Community Services Coordinator 1.00 - 1.00
Aquatics Program Coordinator - PT 1.00 - 1.00
Recreation Specialist - PT 1.00 1.00 2.00
Water Safety Instructor - PT 9.00 - 9.00
Recreation Leader - PT 4.00 (3.00) 1.00
Recreation Aide - PT 6.00 - 6.00
Total (2.00) 23.00 21.00
SENIOR CENTER
Recreation Supervisor 1.00 - 1.00
Community Services Coordinator 1.00 - 1.00
Recreation Specialist - PT 1.00 - 1.00
Recreation Leader - PT 3.00 (3.00) -
Recreation Aide - PT 2.00 (1.00) 1.00
Total (4.00) 8.00 4.00
NEIGHBORHOOD CENTER
Recreation Supervisor 1.00 - 1.00
Community Services Coordinator (Unfunded) 1.00 - 1.00
Recreation Specialist - PT 1.00 - 1.00
Recreation Leader - PT 4.00 (2.00) 2.00
Recreation Aide - PT 4.00 (2.00) 2.00
Total (4.00) 11.00 7.00
INTERNAL SERVICES
RISK
Director of Administrative Services (Unfunded) 0.34 - 0.34 Assistant Director of Administrative Services 0.34 - 0.34 Total - 0.68 0.68
INFORMATION TECHNOLOGY
Assistant Director of Information Technology 1.00 - 1.00 Information Technology Administrator 1.00 - 1.00
GIS Technician I 1.00 - 1.00
Information Technician II 1.00 - 1.00
Information Technician I 1.00 - 1.00
Total - 5.00 5.00
FLEET
Public Works Supervisor 1.00 - 1.00
Lead Worker 1.00 - 1.00
Mechanic - 1.00 1.00
Maintenance Worker II 1.00 (1.00) -
AUTHORIZED
FY25-26 CHANGES
AUTHORIZED
FY26-27
CITY OF LAKE ELSINORE, CALIFORNIA
SCHEDULE OF AUTHORIZED POSITIONS
FOR FISCAL YEAR 2026-2027
Total - 3.00 3.00
FACILITY MAINTENANCE
Maintenance Worker II 1.00 - 1.00
Custodian 2.00 2.00 4.00
Total 2.00 3.00 5.00
ENTERPRISE FUND
LAUNCH POINTE
Assistant Director of Recreation 0.25 (0.25) -
Assistant Director of Lake and Community Operations - 0.50 0.50 Recreation Supervisor 1.00 - 1.00
Community Services Coordinator (1 Unfunded) 4.00 - 4.00 Recreation Specialist - PT 2.00 (1.00) 1.00
Recreation Leader - PT (1 Unfunded) 2.00 3.00 5.00
Recreation Aide - PT ( 5 Unfunded) 11.00 (3.00) 8.00
Total (0.75) 20.25 19.50
Total Staffing (12.00) 225.00 213.00
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Shannon Buckley, Assistant City Manager
Date: June 23, 2026
Subject: Amendment No. 1 to the Agreement with STK Architecture, Inc. for Additional Professional Design Services for the Senior Housing Project (Project No. Z20026)
Recommendation
Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with STK Architecture, Inc. in the amount of $75,119.00 for additional professional design services for the Senior Housing Project, a 16-unit housing project at the corner of North Riley Street and West Heald, in such final form as approved by the City Attorney.
Background
The City acquired a 0.53-acre vacant parcel located at the corner of North Riley Street and West Heald Avenue for the development of affordable senior housing. The site was identified as an ideal location due to its proximity to Main Street businesses, services, and amenities within walking distance.
The City's original plan was to design and construct a nine-unit senior housing complex consisting of one-, two-, and three-bedroom units. Following completion of the initial design, the City secured $5 million in construction funding through the Permanent Local Housing Allocation (PLHA) Program.
Senior Housing Agreement
During the funding process, the City learned that the PLHA Program's eligibility requirements did not support the originally proposed mix of multi-bedroom senior housing units. As a result, significant modifications to the architectural design were necessary to ensure compliance with program requirements and maintain eligibility for PLHA funding.
Discussion
The original project design consisted of a two- and three-story affordable housing development totaling approximately 15,000 square feet and containing nine residential units, including one-, two-, and three-bedroom configurations. Following the City's receipt of PLHA funding and subsequent determination that the original unit mix did not meet program requirements, STK Architecture promptly redesigned the project to include 16 one-bedroom affordable housing units.
The redesign required substantial additional architectural and engineering efforts beyond the scope of the original design. In addition to revising the architectural plans, corresponding modifications were necessary for the project's civil, structural, and mechanical engineering components, which are administered through the architectural services contract. STK's proposal includes a detailed accounting of the additional professional services required to complete the redesign and ensure compliance with funding requirements.
The proposal also includes services related to the review and coordination of architectural and building materials prior to procurement and construction. Upon completion, the revised design will provide comprehensive architectural services and construction documentation necessary to facilitate the successful development of the 16-unit affordable housing project.
A complete scope of services and associated costs is included in the proposal submitted by STK Architecture.
Fiscal Impact
The Senior Housing Project (CIP Project No. Z20026) is included in the Fiscal Year 2025/26 – 2029/30 Capital Improvement Plan (CIP) budget.
Attachments
Attachment 1 – Amendment No. 1
Exhibit A – Proposal
AMENDMENT NO. 1
TO AGREEMENT FOR PROFESSIONAL SERVICES
STK Architecture Inc.
Design Professional
This Amendment No. 1 to Agreement for Professional Services is made and entered into as of June 23, 2026, by and between the City of Lake Elsinore, a municipal corporation (“City), and STK Architecture Inc., a corporation (“Consultant”).
RECITALS
A. The City and Consultant have entered into that certain Agreement for Professional Services dated as of July 7, 2020, (the “Original Agreement”). Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement.
B. The Original Agreement provided for compensation to Consultant in an amount of two hundred ninety-nine thousand nine hundred eighty-five dollars and no cents ($299,985.00).
C. The parties now desire to amend the scope of services and increase the payment for such services as set forth in this Amendment No 1.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, City and Consultant agree as follows:
1. Section 1, Scope of Services, of the Original Agreement is hereby amended to add the following:
Consultant shall also perform the services described in Consultant’s Proposal Dated April 8, 2026 (attached to this Amendment No. 1 as Exhibit A-1). Consultant shall provide such services at the time, place, and in the manner specified in Exhibit A-1, subject to the direction of the City through its staff that it may provide from time to time
2. Section 3, Compensation, of the Original Agreement is hereby amended and restated to read in its entirety as follows:
Compensation to be paid to Consultant shall be in accordance with the fees set forth in Consultant’s Proposals (Attachment B to the Original Agreement and Exhibit A-1 to Amendment No. 1) which are incorporated herein by reference. In no event shall Consultant's compensation for services under the Original Agreement as amended by Amendment No. 1 exceed Three hundred seventy-five thousand one hundred and four dollars and no cents ($375,104) without additional written authorization from the City Council.
Notwithstanding any provision of Consultant's Proposals to the contrary, out of pocket expenses shall be reimbursed at cost without an inflator or administrative charge. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.
3. Except for the changes specifically set forth herein, all other terms and conditions of the Original Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment No. 1 to be executed on the respective dates set forth below.
“CITY” “CONSULTANT”
CITY OF LAKE ELSINORE, a municipal STK Architecture Inc corporation
. .
City Manager GV Salts
Its: Architect, NCARB
Date: . Date: .
ATTEST:
.
City Clerk
APPROVED AS TO FORM:
.
City Attorney
.
Assistant City Manager
Attachments: Exhibit A-1 – Consultant’s Proposal.
ARCHITECTURE INTERIOR DESIGN PLANNING
42095 Zevo Drive, Suite A15, Temecula, California 92590-3780 Phone: 951/296-9110 Fax: 951/296-6079 E-Mail: [email protected] April 8, 2026
Jason Simpson, City Manager
City of Lake Elsinore
130 S. Main Street
Lake Elsinore, CA 92530
RE: ADDITIONAL SERVICES REQUEST
ARCHITECTURAL SERVICES FOR 16-SENIOR UNITS ±17,372 S.F.
N RILEY STREET & W HEALD AVENUE (APN #374-162-036)
LAKE ELSINORE, CA
Dear Mr. Simpson:
STK Architecture, Inc. is pleased to provide a proposal for Architectural services for the abovementioned project. This proposal is based upon our field discussion with Gus Papagolos on April 7, 2026. My understanding of the scope of work is as follows:
Scope of Work and Services
The purpose of this agreement is to provide construction bid documents and specifications for 16-senior units. This proposal includes the following:
A. Develop construction drawings and specifications.
B. This proposal includes Civil Engineering, Structural Engineering, MPE Engineering, and Title 24 Consultant.
C. Floor plan to identify floor finish, wall finish and interior window design.
D. Develop Architectural specifications for bid package.
E. Exterior elevations – 4 sides.
F. Provide 16-senior units.
Jason Simpson
April 8, 2026
Compensation
STK Architecture, Inc. is proposing to provide the above services on a phased fixed fee:
Civil Engineering $15,589
Structural Engineering $16,100
MPE Engineering $27,150
Title 24 Consulting $1,600
STK Architecture (John Ingram 160 hrs x $88/hr) $14,080 Subtotal $74,519
Reimbursables $600
Total $75,119
The above Proposal is based upon the following assumptions:
A. Work shall be limited to the areas described only.
B. STK will provide Civil Engineering, Structural Engineering, MPE Engineering, and Title 24 Consultant only.
Reimbursable expenses such as general copying, printing, plotting, postage/delivery and other authorized expenditures shall not exceed $600 and will be invoiced at cost.
The Fee will be invoiced on a percentage of work completed on a monthly basis. If extra services are required, and approved by the Owner, the following hourly rates would apply:
Principal $237/Hr
Associate 171/Hr
Project Manager 149/Hr
Senior Draftsperson 105/Hr
Junior Draftsperson 88/Hr
Administration 66/Hr
Consultants Cost x 1.15
Reimbursables Cost x 1.0
Reimb. Agency Fees Cost x 1.05
Insurance:
STK maintains general Errors and Omissions Professional Liability Insurance in the amount of $2,000,000 per occurrence, with an annual aggregate limit of $2,000,000.
Exclusions:
This proposal is based on the following exclusions to establish scope of services and expectations for deliverable packages and schedule:
• Payment of Agency Fees (if any) shall be by the Owner. • Hazardous Materials Surveys.
• LEED is not a part of our proposal.
Jason Simpson
April 8, 2026
• Asbestos abatement.
• CMU Wall X-ray Services.
• Landscape Architecture shall be by the Owner.
• Topo Survey of the site shall be by the Owner.
• Compaction testing during Construction phase shall be by the Owner.
Thank you for the opportunity to propose on this important project. We look forward to once again working with the City of Lake Elsinore. If you have any questions regarding this Proposal, or wish to discuss specifics in detail, please do not hesitate to call me.
Sincerely,
G.V. Salts
Architect, NCARB
C-22977
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Shannon Buckley, Assistant City Manager
Date: June 23, 2026
Subject: Agreement with SAS Construction, Inc. for Mechanical, Bid Set ‘F’, on the New City Senior Housing Project (Project No. Z20026)
Recommendation
Approve and authorize the City Manager to execute a Public Works Construction Agreement with SAS Construction, Inc. for the Mechanical, Bid Set ‘F’, on the New City Senior Housing Project in an amount not to exceed $685,000.00 in such final form as approved by the City Attorney, authorize the City Manager to execute change orders not to exceed a 10% contingency amount of $68,500.00 for uncertainties and adjustments, and authorize the City Clerk to record the Notice of Completion once work is completed and the improvements are accepted.
Background
The City has secured construction funding ($5,000,000) from the Permanent Local Housing Allocation Program. The Permanent Local Housing Allocation (PLHA) Program offers several significant benefits aimed at addressing housing challenges and supporting local communities.
These benefits include the following:
SAS Construction Agreement
Increase the supply of housing for households at or below 60% of area median income Increase assistance to affordable owner-occupied workforce housing Assist people experiencing or at risk of homelessness Facilitate housing affordability, particularly for lower- and moderate-income households Promote projects and programs to meet the local government’s unmet share of regional housing needs allocation
Ensure geographic equity in the distribution of the funds The city staff prepared construction-ready housing documents in anticipation of special funding opportunities. This proactive approach ensured that the City would be well-positioned to quickly take advantage of any financial support available for housing projects, thereby accelerating the development process and addressing the critical need for affordable housing within the community.
Therefore, once the funding was secured construction bid documents were immediately ready for project advertisement and biding in accordance with the requirements set forth in the California Public Contract Code. On April 13, 2026, the city posted on PlanetBids the notice inviting bids for the City Senior Housing project, Mechanical, bid set ‘F’ (CIP Project No. Z20026). On Wednesday, April 22, 2026, a site visit, and job walk was conducted at the project site. All questions and responses to the notice inviting bids were posted in PlanetBids.
Two bids were received on or before the deadline of 4:00 p.m. on Friday, May 28, 2026. The bids were reviewed in PlanetBids, examined, and declared in City Senior Housing. The bid results were posted in PlanetBids shortly after staff’s review. Following the examination of the bids, the apparent low bidder, Advanced Incorporated, was determined to be non-responsive because it failed to complete the bid schedule line items. The contractor submitted only a total bid amount and did not provide supporting amounts for the individual line items covering the critical elements of the scope of work. The second bid submittal, SAS Construction, was reviewed and determined responsive.
Discussion
The companies listed below submitted a bid response and also, attended the mandatory job site visit. Staff has verified the references and work product of the low bidder, and the contractor was briefed on the enter scope of work and performed a thorough site visit to better assess the work requirements. Listed below are the submitted proposals for the City Senior Housing Mechanical, bid set ‘F’:
Company Address Amount
Advanced
Incorporated
42103 Rio Nedo #101
Temecula, California 92590 $593,995.00
Non-Responsive
SAS Construction Agreement
SAS Construction 301 West Dyer Road Unit D
Santa Ana CA 92707 $685,000.00
The Mechanical, bid set ‘F’ work will begin immediately following the execution of the public works construction agreement. In this construction agreement, the key elements will include the following items:
o Mobilization & Demobilization Including Construction Schedules o (Not to Exceed 3% of Total Bid)
o Labor Material Bond and Performance Bond
o Heating and Cooling Equipment (central HVAC units, heat pumps, or furnaces and air conditioners)
o Ductwork (supply, return, and exhaust ducts including insulation and sealing) o Ventilation Systems (exhaust fans, fresh air intake, and associated controls) o Thermostats and Zone Controls (programmable or smart thermostats for each unit or zone) o Grilles, Registers, and Diffusers (for air distribution throughout apartments units o Refrigerant and Condensate Piping (including insulation and routing) o Condensing Units and Air Units (as required)
o Equipment Supports and Vibration Isolation (roof curbs, pads, and vibration dampers) o Controls and Safety Devices (smoke detectors, pressure switches, and emergency shut offs) o Testing, Adjusting, and Balancing (TAB) of the complete HVAC system o System Commissioning and Owner Training
Fiscal Impact
Funding costs are included in the Fiscal Year 25/26 – 29/30 Capital Improvement Plan (CIP) budget, CIP Project No. Z20026. The County of Riverside is providing $5,000,000 from the Permanent Local Housing Allocation (PLHA) Program.
Attachments
Attachment 1 – Agreement
Exhibit A – Proposal
1 Agreement No. __________
AGREEMENT FOR PUBLIC WORKS CONSTRUCTION
SAS Construction
For the
City Senior Housing,
Mechanical Bid Set ‘F’
CIP PROJECT NO. Z20026
This Agreement for Public Works Construction (“Agreement”) is made and entered into as of June 23, 2026 by and between the City of Lake Elsinore, a municipal corporation (“City”) and SAS Construction (“Contractor”).
The City and Contractor, in consideration of the mutual promises and covenants set forth herein, agree as follows:
1. The Project and Project Documents. Contractor agrees to construct the following public improvements (“work”) identified as:
Senior Housing Mechanical Bid Set ‘F’(the “Project”)
The City-approved plans for the construction of the Project, which are incorporated herein by reference and prepared by Staff, are identified as:
Mechanical Bid Set ‘F’
The Project Documents include this Agreement and all of the following: (1) the Notice Inviting Bids, Instructions to Bidders, Bid Documents including Bidder’s Proposal as submitted by the Contractor, Contract Documents, General Specifications, Special Provisions, and all attachments and appendices; (2) everything referenced in such documents, such as specifications, details, standard plans or drawings and appendices, including all applicable State and Federal requirements; (3) all required bonds, insurance certificates, permits, notices, and affidavits; and (4) any and all addenda or supplemental agreements clarifying, amending or extending the work contemplated as may be required to insure completion in an acceptable manner. All of the provisions of the above-listed documents are made a part of this Agreement as though fully set forth herein.
2. Compensation.
a. For and in consideration of the payments and agreements to be made and performed by City, Contractor agrees to construct the Project, including furnishing all materials and performing all work required for the Project, and to fulfill all other obligations as set forth in the Bidder’s Proposal, such contract price being six hundred eighty five, thousand dollars and no cents ($685,000.00).
2 b. City hereby promises and agrees to employ, and does hereby employ, Contractor to provide the materials, do the work, and fulfill the obligations according to the terms and conditions herein contained and referred to, for the prices set forth, and hereby contracts to pay the same at the time, in the manner, and upon the conditions set forth in the Project Documents.
c. Contractor agrees to receive and accept the prices set forth in the Bidder’s Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Such compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the Project Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.
3. Completion of Work.
a. Contractor shall perform and complete all work within 90 working days from the date of commencement specified in the Notice to Proceed, and shall provide, furnish and pay for all the labor, materials, necessary tools, expendable equipment, and all taxes, utility and transportation services required for construction of the Project. b. All work shall be performed and completed in a good workmanlike manner in strict accordance with the drawings, specifications and all provisions of this Agreement as hereinabove defined and in accordance with applicable laws, codes, regulations, ordinances and any other legal requirements governing the Project.
c. Contractor shall not be excused with respect to the failure to so comply by any act or omission of the City, the City Engineer, a City inspector, or a representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the requirements of the Project Documents, and unless the Contractor protests at the time of such alleged prevention that the act or omission is preventing the Contractor from fully complying with the Project Documents. Such protest shall not be effective unless reduced to writing and filed with the City within three (3) working days of the date of occurrence of the act or omission preventing the Contractor from fully complying with the Project Documents. d. City and Contractor recognize that time is of the essence in the performance of this Agreement and further agree that if the work called for under the Agreement is not completed within the time hereinabove specified, damages will be sustained by the City and that, it is and will be impracticable or extremely difficult to ascertain and determine the actual amount of damages the City will sustain in the event of, and by reason of, such delay. It is, therefore, agreed that such damages shall be presumed to be in the amount of $1,000 per calendar day, and that the Contractor will pay to the City, or City may retain from amounts otherwise payable to Contractor, such amount for each calendar day by which the Contractor fails to complete the work, including corrective items of work, under this Agreement within the time hereinabove specified and as adjusted by any changes to the work. 3 4. Changes to Work. City and Contractor agree that the City may make changes to the work, or suspend the work, and no matter how many changes, such changes or suspensions are within the contemplation of the Contractor and City and will not be a basis for a compensable delay claim against the City nor be the basis for a liquidated damage claim against the Contractor.
Any change to the work shall be by way of a written instrument (“change order”) signed by the City and the Contractor, stating their agreement to the following:
a. The scope of the change in the work;
b. The amount of the adjustment to the contract price; and c. The extent of the adjustment to the Schedule of Performance.
The City Engineer is authorized to sign any change order provided that sufficient contingency funds are available in the City’s approved budget for the Project. All change in the work authorized by the change order shall be performed under the applicable conditions of the Project Documents. City and Contractor shall negotiate in good faith and as expeditiously as possible the appropriate adjustments for such changes.
5. Bonds. Contractor shall provide, before commencing work, a Faithful Performance Bond and a Labor and Material Bond, each for one-hundred percent (100%) of the contract price in the form that complies with the Project Documents and is satisfactory to the City Attorney.
6. Non-Assignability. Neither this Agreement nor any rights, title, interest, duties or obligations under this Agreement may be assigned, transferred, conveyed or otherwise disposed of by Contractor without the prior written consent of City.
7. Licenses. Contractor represents and warrants to City that it holds the contractor’s license or licenses set forth in the Project Documents, is registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5, and holds such other licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Contractor. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Contractor to practice its profession. Contractor shall maintain a City of Lake Elsinore business license.
8. Indemnity. Contractor shall indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, the County and Board Supervisors, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Contractor or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Contractor shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises from the sole negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Contractor or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to
4 property, or violation of law. It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause.
This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Contractor acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
9. Insurance Requirements.
a. Insurance. Contractor, at Contractor’s own cost and expense, shall procure and maintain, for the duration of the Agreement, unless modified by the City’s Risk Manager, the following insurance policies.
i. Workers’ Compensation Coverage. Contractor shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Contractor shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Contractor for City. In the event that Contractor is exempt from Worker’s Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California, Contractor shall submit to the City a Certificate of Exemption from Workers Compensation Insurance in a form approved by the City Attorney.
ii. Commercial General Liability Coverage. Contractor shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Required commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. No endorsement may be attached limiting the coverage.
iii. Automobile Liability Coverage. Contractor shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. Automobile liability coverage must be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 (“any auto”). No endorsement may be attached limiting the coverage.
5 iv. Builder’s Risk Coverage. Prior to the commencement of any construction of the Project, Design-Builder shall obtain (or cause to be obtained) and keep in force during the term of any construction, builder’s risk insurance insuring for all risks of physical loss of or damage (excluding the perils of earthquake and flood). v. Professional Liability Coverage. Contractor shall maintain professional errors and omissions liability insurance appropriate for Contractor’s profession for protection against claims alleging negligent acts, errors or omissions which may arise from Contractor’s services under this Agreement, whether such services are provided by the Contractor or by its employees, subcontractors, or sub consultants.
The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single limit per occurrence basis.
b. Endorsements. Each general commercial liability and automobile liability insurance policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insured with respect to liability arising out of work performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work or operations. ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents. v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
vi. The insurance provided by this Policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City’s option, Contractor shall demonstrate financial capability for payment of such deductibles or self-insured retentions. d. Certificates of Insurance. Contractor shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of 6 performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.
10. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Contractor: SAS Construction
Attn: Seyed Mohammad Ali Shahabi
301 West Dryer Rd Unit D
Santa Ana CA 92707
11. Entire Agreement. This Agreement constitutes the complete and exclusive statement of agreement between the City and Contractor. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.
12. Amendments. This Agreement may be modified or amended only by a written document executed by both Contractor and City and approved as to form by the City Attorney.
13. Assignment and Subcontracting. Contractor shall be fully responsible to City for all acts or omissions of any subcontractors. Assignments of any or all rights, duties for obligations of the Contractor under this Agreement will be permitted only with the express consent of the City. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.
14. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
15. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
16. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Riverside. 7 17. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.
18. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and share the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
19. Authority to Enter Agreement and Administration. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. The City Manager is authorized to enter into an amendment or otherwise take action on behalf of the City to make the following modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non-monetary changes in the scope of services; and/or (d) suspend or terminate the Agreement. The City Engineer shall act as the Project administrator on behalf of the City.
20. Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
21. Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
22. Prevailing Wages.
a. Contractor and all subcontractors shall adhere to the general prevailing rate of per diem wages as determined and as published by the State Director of the Department of Industrial Relations pursuant to Labor Code Sections 1770, 1773, and 1773.2. Copies of these rates and the latest revisions thereto are on file in the office of the City Clerk of the City of Lake Elsinore and are available for review upon request. 8 b. Contractor's attention is directed to the provisions of Labor Code Sections 1774, 1775, 1776, 1777.5 and 1777.6. Contractor shall comply with the provisions of these Sections. The statutory provisions for penalties for failure to comply with the State's wage and the hours laws will be enforced.
c. Labor Code Sections 1774 and 1775 require the Contractor and all subcontractors to pay not less than the prevailing wage rates to all workmen employed in the execution of the contract and specify forfeitures and penalties for failure to do so. The minimum wages to be paid are those determined by the State Director of the Department of Industrial Relations. Labor Code Section 1776 requires the Contractor and all subcontractors to keep accurate payroll records, specifies the contents thereof, their inspection and duplication procedures and certain notices required of the Contractor pertaining to their location. The statutory penalties for failure to pay prevailing wages will be enforced. If the Project has been awarded to Contractor on or after April 1, 2015, Contractor and its subcontractors must furnish electronic certified payroll records to the Labor Commissioner. Beginning January 1, 2016, Contractor and its subcontractors must furnish electronic certified payroll records to the Labor Commissioner without regard to when the Project was awarded to Contractor. d. Labor Code Section 1777.5 requires Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the Joint Apprenticeship Committee nearest the site of the public works project, which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen to be used in the performance of the Agreement. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if the Contractor employs registered apprentices or journeymen in any apprenticeable trade and if other contractors on the public works site are making such contributions.
Information relative to apprenticeship standards, contributions, wage schedules and other requirements may be obtained from the State Director of Industrial Relations or from the Division of Apprenticeship Standards. Labor Code Section 1777.6 provides that it shall be unlawful to refuse to accept otherwise qualified employees as registered apprentices solely on the grounds of race, religious creed, color, national origin, ancestry, sex, or age. e. Eight hours labor constitutes a legal day's work, as set forth in Labor Code Section 1810.
23. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. [Signatures on next page]
9 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
“CONTRACTOR”
SAS Construction
City Manager
ATTEST:
By: Seyed Mohammad Ali Shahabi
Its: Owner
City Clerk
APPROVED AS TO FORM:
By: Click or tap here to enter text.
Its: Click or tap here to enter text.
City Attorney
Assistant City Manager
EXHIBIT A
CONTRACTOR’S PROPOSAL
[ATTACHED]
EXHIBIT B
LIST OF SUBCONTRACTORS
[ATTACHED]
C-2
BIDDER’S PROPOSAL
SENIOR HOUSING APARTMENTS
BID SET F MECHANICAL
CIP PROJECT NO. Z20026
Company: SAS Constructions
Honorable Mayor Members of the Council:
In accordance with the Notice Inviting Bids pertaining to the receiving of sealed proposals by the City Clerk of the City of Lake Elsinore for the above titled improvement, the undersigned hereby proposes to furnish all Work to be performed in accordance with the Specifications, Standard Drawings, and the Contract Documents, for the unit price or lump sum set forth in the following schedule:
BID SCHEDULE A –
Item No. Description Quantity Units
Unit
Price ($)
Total Bid
($)
1 Mobilization & Demobilization
Including Construction Schedules
(Not To Exceed 3% of Total Bid)
1 1
$20,000 $20,000
2 Labor, Material and Performance
Bonds
1 1 $20,000 $20,000
3 Heating and Cooling Equipment
(central HVAC units, heat pumps, or
furnaces and air conditioners)
1 1
$400,000 $400,000
4 Ductwork (supply, return, and
exhaust ducts including insulation
and sealing)
1 1
$60,000 $60,000
5 Ventilation Systems (exhaust fans,
fresh air intake, and associated
controls)
1 1
$50,000 $50,000
6 Thermostats and Zone Controls
(programmable or smart thermostats
for each unit or zone)
1 1
$30,000 $30,000
7 Grilles, Registers, and Diffusers (for
air distribution throughout
apartments units
1 1
$20,000 $20,000
8 Refrigerant and Condensate Piping
(including insulation and routing)
1 1
$40,000 $40,000
9 Condensing Units and Air Units (as
required)
1 1
$20,000 $20,000
10 Controls and Safety Devices (smoke
detectors, pressure switches, and
emergency shut-offs)
1 1
$15,000 $15,000
C-3
11 Testing, Adjusting, and Balancing
(TAB) of the complete HVAC system
and System Commissioning and
Owner Training
1 1
$10,000 $10,000
SCHEDULE A Total Bid: $685,000.00
(Figures*)
SCHEDULE A Total Bid: SIX HUNDRED EIGHTY FIVE THOUSAND DOLLAR (Words*)
*BID MAY BE REJECTED IF TOTAL IS NOT SHOWN FOR BOTH FIGURES AND WORDS.
C-4
The undersigned agrees to enter into and execute a contract, with necessary bonds, at the unit prices set forth herein and in case of default in executing such contract, with necessary bonds, the check or bond accompanying this bid and the money payable thereon shall be forfeited thereby to and remain the property of the City of Lake Elsinore.
The above unit prices include all work appurtenant to the various items as outlined in the Contract Documents and all work or expense required for the satisfactory completion of said items. In case of discrepancies between unit prices and totals, the unit prices shall govern.
The undersigned declares that it has carefully examined the Specifications, and Contract Documents, and has investigated the site of the work and is familiar with the conditions thereon.
SAS CONSTRUCTIONS
Contractor
Date: 05/28/2026 By:
Contractor’s State License No.: 1127847
Class: A,B,C10,C32
Address: 301 W DYER ROAD SANTA ANA CA 92707
Phone: 949-800-9247
FAX:
C-5
ACKNOWLEDGMENT OF ADDENDA RECEIVED
SENIOR HOUSING APARTMENTS
CIP PROJECT NO. Z20026
BID SET F MECHANICAL
The Bidder shall acknowledge the receipt of addenda by placing an “X” by each addendum received.
Addendum No. 1 YES
Addendum No. 2
Addendum No. 3
Addendum No. 4
If an addendum or addenda have been issued by the City and not noted above as being received by the Bidder, the Bid Proposal may be rejected.
05/28/2026
Bidder’s Signature Date
C-9
LIST OF SUBCONTRACTORS
SENIOR HOUSING APARTMENTS
CIP PROJECT NO. Z20026
BID SET F MECHANICAL
The bidder is required to fill in the following blanks in accordance with the provisions of the Subletting and Subcontracting Fair Practices Act (Chapter 2 of Division 5, Title 1 of the Government Code of the State of California) and should familiarize itself with Sections 2-3 of the Standard Specifications.
Name Under Which Subcontractor is Licensed: CLEAR FLOW HEATING AND AIR INC License Number:1083874
Address of Office, Mill or Shop: 301 W DYER STE C SANTA ANA CA 92707 Specific Description of Sub-Contract: and Bid Items of Work:HVAC Name Under Which Subcontractor is Licensed:
License Number:
Address of Office, Mill or Shop:
Specific Description of Sub-Contract: and Bid Items of Work Name Under Which Subcontractor is Licensed:
License Number:
Address of Office, Mill or Shop:
Specific Description of Sub-Contract: and Bid Items of Work:
Name Under Which Subcontractor is Licensed:
License Number:
Address of Office, Mill or Shop:
Specific Description of Sub-Contract: and Bid Items of Work:
Subcontractors listed in accordance with the provisions of Section 2-3 must be properly licensed under the laws of the State of California for the type of work that they are to perform. Do not list alternate subcontractors for the same work.
C-10
REFERENCES
SENIOR HOUSING APARTMENTS
CIP PROJECT NO. Z20026
BID SET F MECHANICAL
Failure to demonstrate adequate experience may result in rejection of the bid.
For all public agency projects with a similar scope of work which you have worked on (or are currently working on) in the past three (3) years, provide the following required information:
1. Name
(Firm/Agency):
Address:
Contact Person:
Telephone No.:
Title of Project:
Project Location:
Date of Completion:
Contract Amount:
2. Name
(Firm/Agency):
Address:
Contact Person:
Telephone No.:
Title of Project:
Project Location:
Date of Completion:
Contract Amount:
3. Name
(Firm/Agency):
Address:
Contact Person:
Telephone No.:
Title of Project:
Project Location:
Date of Completion:
Contract Amount:
C
-11
4. Name
(Firm/Agency):
Address:
Contact Person:
Telephone No.:
Title of Project:
Project Location:
Date of Completion:
Contract Amount:
5. Name
(Firm/Agency):
Address:
Contact Person:
Telephone No.:
Title of Project:
Project Location:
Date of Completion:
Contract Amount:
6. Name
(Firm/Agency):
Address:
Contact Person:
Telephone No.:
Title of Project:
Project Location:
Date of Completion:
Contract Amount:
7. Name
(Firm/Agency):
Address:
Contact Person:
Telephone No.:
Title of Project:
Project Location:
Date of Completion:
Contract Amount:
C-12
List any other projects (private, older than three (3) years, etc.) that may represent qualifying similar experience:
1. Name
(Firm/Agency):
Address:
Contact Person:
Telephone No.:
Title of Project:
Project Location:
Date of Completion:
Contract Amount:
2. Name
(Firm/Agency):
Address:
Contact Person:
Telephone No.:
Title of Project:
Project Location:
Date of Completion:
Contract Amount:
3. Name
(Firm/Agency):
Address:
Contact Person:
Telephone No.:
Title of Project:
Project Location:
Date of Completion:
Contract Amount:
C-13
CONTRACTOR’S INFORMATION
SENIOR HOUSING APARTMENTS
CIP PROJECT NO. Z20026
BID SET F MECHANICAL
Contractor’s License No.: 1127847 Class: A,B,C10, C32
a. Date first obtained: 2016 Expiration 10/31/2026
b. Has License ever been suspended or revoked? NO
If yes, describe when and why:
c. Any current claims against License or Bond? NO
If yes, describe claims:
Principals in Company (List all – attach additional sheets if necessary):
NAME TITLE LICENSE NO.
(If Applicable)
SEYED MOHAMMAD ALI SHAHABI CEO 1127847
AMIN ASFIA RME 1127847
C-14
VIOLATIONS OF FEDERAL, STATE OR LOCAL LAWS
SENIOR HOUSING APARTMENTS
CIP PROJECT NO. Z20026
BID SET F MECHANICAL
1. Has your firm or its officers been assessed any penalties by an agency for noncompliance or violations of Federal, State or Local labor laws and/or business or licensing regulations within the past five (5) years relating to your construction projects?
YES/NO (circle one)
Federal / State / Local (circle one)
If “yes,” identify and describe, (including agency and status):
Have the penalties been paid? YES/NO (circle one)
2. Does your firm or its officers have any ongoing investigations by any public agency regarding violations of the State Labor Code, California Business and Professions Code or State Licensing Laws? YES/NO (circle one)
Code/Laws:
Section/Article:
If “yes,” identify and describe, (including agency and status):
C-15
DISQUALIFICATION OR DEBARMENT
SENIOR HOUSING APARTMENTS
CIP PROJECT NO. Z20026
BID SET F MECHANICAL
Has your firm, any officer of your firm, or any employee who has a proprietary interest in your firm ever been disqualified, removed, or otherwise prevented from bidding on, performing work on, or completing a federal, state or local project because of a violation of law or a safety regulation? YES /
NO
(circle one)
If yes, provide the following information (if more than once, use separate sheets):
Date: Entity:
Location:
Reason:
Provide Status and any Supplemental Statement:
Has your firm been reinstated by this entity?
YES /
NO
(circle one)
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Shannon Buckley, Assistant City Manager
Date: June 23, 2026
Subject: Purchase of Additional Heating and Air Conditioning Material for the HVAC System in the New City Hall Building (Project No. Z20006) from Amber Air Conditioning, Inc.
Recommendation
Approve and authorize the City Manager to purchase additional heating and air conditioning material for the HVAC system in the new City Hall building (CIP Project No. Z20006) from Amber Air Conditioning, Inc. in an amount not to exceed $83,335.00.
Background
The City Hall Building heating and air conditioning requirements have been designed with highly efficient elements to meet the needs of the facility at both extreme hot and cold temperature levels. This system has been customized and built on site to accommodate the higher ceiling and greater interior volume of the building. The expansive glass windowed areas will place higher heating and air conditioning demands on the system and will limit the hidden areas for duct work and registrar.
HVAC System Material Purchase
Discussion
Staff, in coordination with Amber Air Conditioning, Inc., evaluated available HVAC systems and identified the most favorable American-manufactured equipment capable of meeting the operational requirements of the facility. Materials necessary for the installation of the HVAC system, including ductwork, registers, copper line sets, and metal flashing, have already been procured and installed.
Additional materials are required to accommodate office space reconfigurations and provide dedicated HVAC support for critical facility areas, including two server rooms and three communications chaseways. These improvements will help ensure reliable climate control and system redundancy for essential operations.
The additional materials include:
4 Condensers Plenums/Sheet Metal
Freon Lines Sets 4 Air Handlers
Flex Ducting T-Wye's
3 Ductless Split Systems Insulation Wrap
Duct Strap/Tape/Misc Dampers
Diffuser/Boxes Cable for Mini Split Systems
The complete material list with pricing is attached as Attachment 1.
Fiscal Impact
The City Hall Project (CIP Project No. Z20006) is included in the Fiscal Year 25/26 – 29/30 Capital Improvement Plan (CIP) budget.
Attachments
Attachment 1 – Additional Material Quote
HEATING-AIR GONDITIONING SPECIALISTS
*fs almber -+* AIR G@ND[T|@N[NG, [N@.
State License 319072. 621742. 29885 Second St., Units A & B, Lake Elsinore, CA92532. (951) 674-6974. Fax (951) 674-7287 May I 5, 2026
Lake Elsinore City Hall
Materials Break Down
4 Condensers
Plenums/Sheet MetalFreon Lines Sets4 Air Handlers
Flex DuctingT-Wye's3 Ductless Split Systems
Insulation Wrap
Duct Strap/Tape/MiscMaual Dampers
Diffuser/Boxes
Cable for Mini Split Systems
Sub Total
Tax
Total
$24,350.00
$ 3,200.00
$ 6,180.00
$16,000.00
$ 7,800.00 $ 900.00
$12,500.00 $ ss0.00 $ 600.00
$ 1,500.00
s 1,450.00
$ 1,600.00
$76,630.00
$ 6,705.00
$83,335.00
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Adam Gufarotti, Assistant Director of Lake & Community Operations Date: June 23, 2026
Subject: Agreement with City Net for Supportive Services and Management of The Anchor
Recommendation
Approve and authorize the City Manager to execute a Professional Services Agreement with City Net for Supportive Services and Management of The Anchor in an amount not to exceed $766,000 per fiscal year in such final form as approved by the City Attorney.
Background
Homelessness remains a key priority for the City of Lake Elsinore. Since establishing the City’s first Homeless Task Force in 2017, the City has focused on coordinated, proactive efforts to reduce chronic homelessness and improve quality of life for all residents.
The City continues to implement a collaborative “trifecta” approach that combines the efforts of the Riverside County Sheriff’s Office (RSO), Code Enforcement, and the City’s homeless service provider. This model supports a balance between enforcement, compliance, and supportive service delivery.
A key component of the City’s homelessness response system is The Anchor, a 16-unit, 20-bed crisis stabilization housing facility that provides temporary housing and support services for chronically homeless individuals.
The Anchor Management Services
Discussion
Over the past year, City Net has provided comprehensive management and supportive services at The Anchor, including facility operations, participant screening and intake, case management, housing navigation, and coordination of supportive services. City Net has also worked closely with City staff, service providers, and regional partners to support housing stabilization efforts and improve participant outcomes.
Staff has found City Net's services to be responsive, collaborative, and effective in advancing the City's homelessness response objectives. Continuation of these services will provide operational continuity at The Anchor, maintain established partnerships, and ensure uninterrupted support for program participants.
Staff recommends that the City Council authorize a Professional Services Agreement with City Net for the operation and management of The Anchor through Fiscal Year 2028-29, in an amount not to exceed $766,000 annually, with two one-year options to extend the agreement at the City's discretion.
Fiscal Impact
Funds are included in the Fiscal Year 2026-27 Annual Operating Budget.
Attachments
Attachment 1 – Agreement
Exhibit A – Scope of Work
AGREEMENT FOR PROFESSIONAL SERVICES
Kingdom Causes, dba City Net
Supportive Services and Management of the Anchor
This Agreement for Professional Services (the “Agreement”) is made and entered into as of June 23, 2026, by and between the City of Lake Elsinore, a municipal corporation (‘‘City") and Kingdom Causes dba City net, a a California non-profit corporation ("Consultant").
RECITALS
A. The City has determined that it requires the following professional services:
Facilitate and manage the daily operations of the Anchor, which included facility management, client screening and selection, case management, and supportive services.
B. Consultant has submitted to City a proposal, dated May 15, 2025, attached hereto as Exhibit A (“Consultant’s Proposal”) and incorporated herein, to provide professional services to City pursuant to the terms of this Agreement.
C. Consultant possesses the skill, experience, ability, background, certification and knowledge to perform the services described in this Agreement on the terms and conditions described herein.
D. City desires to retain Consultant to perform the services as provided herein and Consultant desires to provide such professional services as set forth in this Agreement.
AGREEMENT
1. Scope of Services. Consultant shall perform the services described in Consultant’s Proposal (Exhibit A). Consultant shall provide such services at the time, place, and in the manner specified in Consultant’s Proposal, subject to the direction of the City through its staff that it may provide from time to time.
2. Time of Performance.
a. Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the professional services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the professional services contemplated pursuant to this Agreement according to the agreed upon performance schedule in Consultant’s Proposal (Exhibit A). b. Performance Schedule. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the Consultant’s Proposal (Exhibit A). When requested by Consultant, extensions to the time period(s) specified may be approved in writing by the City Manager.
c. Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall continue in full force and effect for a period commencing on July 1, 2026 and ending June 30, 2029. The City may, at its sole discretion, extend the term of this Agreement on a 12-month basis not to exceed 2 additional twelve (12) month renewal terms by giving written notice thereof to Consultant not less than thirty (30) days before the end of the contract term, such notice to be exercised by the City Manager.
3. Compensation. Compensation to be paid to Consultant shall be in accordance with the fees set forth in Consultant's Proposal (Exhibit A), which is attached hereto and incorporated herein by reference. In no event shall Consultant's annual compensation exceed Seven hundred sixty-six thousand dollars ($766,000) without additional written authorization from the City. Notwithstanding any provision of Consultant's Proposal to the contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed at cost without an inflator or administrative charge. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.
4. Method of Payment. Consultant shall promptly submit billings to the City describing the services and related work performed during the preceding month to the extent that such services and related work were performed. Consultant’s bills shall be segregated by project task, if applicable, such that the City receives a separate accounting for work done on each individual task for which Consultant provides services. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Consultant no later than forty-five (45) days after receipt of the monthly invoice by City staff.
5. Background Checks. At any time during the term of this Agreement, the City reserves the right to make an independent investigation into the background of Consultant’s personnel who perform work required by this Agreement, including but not limited to their references, character, address history, past employment, education, social security number validation, and criminal or police records, for the purpose of confirming that such personnel are lawfully employed, qualified to provide the subject service or pose a risk to the safety of persons or property in and around the vicinity of where the services will be rendered or City Hall. If the City makes a reasonable determination that any of Consultant’s prospective or then current personnel is deemed objectionable, then the City may notify Consultant of the same. Consultant shall not use that personnel to perform work required by this Agreement, and if necessary, shall replace him or her with a suitable worker.
6. Suspension or Termination.
a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of such notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled “Method of Payment” herein.
7. Plans, Studies, Documents.
a. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notepad internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. City shall have sole determination of the public’s rights to documents under the Public Records Act, and any thirdparty requests of Consultant shall be immediately referred to City, without any other actions by Consultant.
b. Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require that all subcontractors agree in writing that City is granted a nonexclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. c. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs relating to project for which Consultant’s services are rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.
9. Independent Contractor.
a. Consultant is and shall at all times remain as to the City a wholly independent contractor pursuant to California Labor Code Section 3353. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatsoever against City, or bind City in any manner. b. Notwithstanding any other federal, state and local laws, codes, ordinances and regulations to the contrary and except for the fees paid to Consultant as provided in the Agreement, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
11. Interests of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered
by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.
Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
12. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.
13. Compliance with Laws.
a. Consultant shall comply with all local, state and federal laws and regulations applicable to the services required hereunder, including any rule, regulation or bylaw governing the conduct or performance of Consultant and/or its employees, officers, or board members.
b. Consultant represents that it has obtained and will maintain at all times during the term of this Agreement all professional and/or business licenses, certifications and/or permits necessary for performing the services described in this Agreement, including a City business license.
14. Licenses. Consultant represents and warrants to City that it has the licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Lake Elsinore business license.
15. Indemnity. Consultant shall indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of
law arises from the sole negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
16. Insurance Requirements.
a. Insurance. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, unless modified by the City’s Risk Manager, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. In the event that Consultant is exempt from Worker’s Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California, Consultant shall submit to the City a Certificate of Exemption from Workers Compensation Insurance in a form approved by the City Attorney.
ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Required commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. No endorsement may be attached limiting the coverage.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
Automobile liability coverage must be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 (“any auto”). No endorsement may be attached limiting the coverage.
iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance appropriate for Consultant’s profession for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant’s services under this Agreement, whether such services are provided by the Consultant or by its employees, subcontractors, or sub consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single limit per occurrence basis. b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. Notwithstanding any inconsistent statement in any required insurance policies or any subsequent endorsements attached thereto, the protection offered by all policies, except for Workers’ Compensation, shall bear an endorsement whereby it is provided that, the City and its officers, employees, servants, volunteers and agents and independent contractors, including without limitation, the City Manager and City Attorney, are named as additional insureds. Additional insureds shall be entitled to the full benefit of all insurance policies in the same manner and to the same extent as any other insureds and there shall be no limitation to the benefits conferred upon them other than policy limits to coverages.
ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers.
Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents. v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
vi. The insurance provided by this Policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City’s option, Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retentions. d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.
17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Consultant: City Net
Attn: Jessica Bruce
4508 Atlantic Avenue, Suite 292
Long Beach, CA 90807
18. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant and the subcontractors listed in Exhibit B. Consultant shall be fully responsible to City for all acts or omissions of any subcontractors. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement except as provided in Exhibit B without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of those subcontractors. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.
19. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
20. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.
21. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and share the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
22. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
23. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
24. Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects.
Consultant agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in connection with the Work or Services provided pursuant to this Agreement, Consultant shall bear all risks of payment or non-payment of prevailing wages under California law, and Consultant hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees, agents, and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement.
25. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
26. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Riverside.
27. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to
make this Agreement and to bind each respective party. The City Manager is authorized to enter into an amendment or otherwise take action on behalf of the City to make the following modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) nonmonetary changes in the scope of services; and/or (d) suspend or terminate the Agreement.
28. Counterparts. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
29. Entire Agreement; Incorporation; Conflict. This Agreement contains the entire understanding between the parties relating to the obligations described herein. All prior or contemporaneous understandings, agreements, representations and statements, oral or written, are superseded in total by this Agreement and shall be of no further force or effect. Consultant’s Proposal is incorporated only for the description of the scope of services and/or the schedule of performance and no other terms and conditions from such proposal shall apply to this Agreement unless specifically agreed to in writing. In the event of conflict, this Agreement shall take precedence over those contained in the Consultant’s Proposal.
30. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. [Signatures on next page]
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Assistant City Manager
“CONSULTANT”
City Net, a California non-profit corporation
By: Jessica Bruce
Its: Chief Program Officer
Attachments: Exhibit A – Consultant’s Proposal
Exhibit B – List of Subcontractors
EXHIBIT A
EXHIBIT A
CONSULTANT’S PROPOSAL
[ATTACHED]
EXHIBIT B
EXHIBIT B
LIST OF SUBCONTRACTORS
[ATTACHED]
Updated: 5/7/25
[email protected]
Title/Role Description
Est. Avg. Full
Comp Hrs/ week Wks FTE TOTAL
Regional Shelter Deputy Director Project compliance with management, operations and public safety standards
$62.16 4 52 0.10 $12,929.28
Site Manager Overall project supervision $54.86 40 52 1.00 $114,108.80 Residential Engagement
Associates (AM)
Support client needs, facility oversight, meals, etc. $30.25 40 52 1.00 $62,920.00 Residential Engagement
Associates (PM)
Support client needs, facility oversight, meals, etc. $31.40 40 52 2.00 $130,624.00 Case Manager Intakes, exits, coordinated entry, housing case management and navigation
$44.49 40 52 1.00 $92,539.20
Data entry and reporting HMIS data entry, reporting, data compliance $36.84 8 52 0.20 $15,325.44
0.11 $8,568.93
5.41 $437,015.65
Client Support/ Whatever it
Takes
$15,000.00
Local Transportation $31,800.00
Janitorial/Maintenance $18,600.00
Security $87,360.00
Meals $21,900.00
Pest Control $2,400.00
Program Furnishings $5,000.00
Computing and
Telecommunications
$22,121.35
Materials and Supplies $4,865.40
Materials and Supplies $6,487.20
Materials and Supplies $4,541.04
Materials and Supplies $15,387.64
Site Contingency $10,925.39
$246,388.02
Indirect Costs
12% de minimis $82,008.44
$82,008.44
$765,412.12
Overtime at Industry-Standard 2% of Labor
Notes
Rates current as of 3/31/25. Annual renewal would require review of rates for costs, materials and supplies plus COLA tied to local consumer price index. New contracts require 90-day startup time and 20% advance payment. Advance payment will be credited proportionately on each monthly invoice. City Net's food budget intended to supplement existing donations. City Net requires written assurance that city will find or fund alternatives if these donations do not continue for any reason.
Financial audit and other required programmatic and health and safety audits Liability Insurance and Worker's Comp
At 2.5% of labor, client services and operations to cover cost increases/disruptions/shortages in materials, supplies, labor, security, travel, etc.
Per 2 CFR 200.414-11, de minimis rate established for non-Federal entities who do not have negotiated Indirect Cost Rate. This fee is charged at a rate of 12% to offset expenses incurred by the organization but not billable as direct project expenses.
Project TOTAL
Lake Elsinore Anchor Shelter 12 month budget
14 units, 20 individuals
Operations, Services, and Supplies
Operations, Services, and Supplies Subtotal:
Indirect Subtotal:
Client/staff transport (1 vehicle): vehicle hire fee, gas, vehicle insurance, maintenance Labor
Fees, rental assistance and move-in costs for: rapid rehousing, sober living homes, room and board, rooms for rent, relocations, etc. Also fees for documentation, local transportation, work expenses, etc.
Toiletries, paper goods, trash bags, janitorial supplies Meals, snacks, and beverages
Computing (computer, IPad, phone), telecommunications (phones & cell service), printer/copier w/supplies, hardware & software, wifi, etc.
Uniforms, copies, forms, office supplies, equipment, etc.
IT support and client management software licenses
One guard overnight shift x 7 days @ $30/hr.
Labor Sub-total:
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Gina Gonzalez, Director of Economic Development and Legislative Affairs Date: June 23, 2026
Subject: City of Lake Elsinore 2026/2027 Legislative Platform Recommendation
Adopt the City of Lake Elsinore 2026/2027 Legislative Platform.
Background
The City of Lake Elsinore annually reviews and updates its Legislative Platform to establish official policy positions on legislative and regulatory matters affecting the City at the local, regional, state, and federal levels. The Legislative Platform serves as a policy framework that allows City staff and legislative advocates to efficiently analyze proposed legislation, advocate for the City's interests, and pursue funding opportunities consistent with City Council priorities.
The Legislative Platform is developed using the City's historical legislative positions, adopted policies, City Council direction, departmental input, and goals established in the City's General Plan and Dream Extreme 2040 Vision.
Discussion
The proposed 2026/2027 Legislative Platform continues to advance the City's overarching principles of:
• Preservation of Local Control;
• Promotion of Fiscal Stability; and
• Support for Funding Opportunities
City of Lake Elsinore 2026/2027 Legislative Platform
The Platform is organized into seven policy categories that guide the City's legislative advocacy efforts:
1. Community Services
2. Environmental Quality
3. Governance, Transparency and Labor Relations
4. Housing and Community Development
5. Economic Development
6. Public Safety
7. Revenue & Taxation and Transportation, Communications & Public Works Key policy priorities included in the updated platform include:
Community Services
• Support for parks, recreation, libraries, arts, youth and senior programs. • Support for health and wellness initiatives.
• Regional solutions addressing homelessness while preserving local authority. • Increased access to healthy foods, active living opportunities, and accessible recreation.
Environmental Quality
• Protection and enhancement of Lake Elsinore and watershed resources. • Water supply reliability, conservation, and stormwater management. • CEQA reform and streamlining for housing, infrastructure, and economic development projects.
• Local control regarding waste management and environmental regulations.
Governance, Transparency & Labor Relations
• Protection of local government authority.
• Modernization of public noticing and public meeting requirements through technology. • Transparency and public access balanced with operational and fiscal realities. • Sustainable pension and workers' compensation policies.
Housing & Community Development
• Preservation of local land-use authority.
• Support for responsible housing production and rehabilitation. • Infrastructure funding and redevelopment financing tools. • Meaningful and predictable tribal consultation processes. • Preservation and expansion of Community Development Block Grant (CDBG) funding.
City of Lake Elsinore 2026/2027 Legislative Platform
Economic Development
• Business attraction, retention, and expansion.
• Workforce development and entrepreneurship.
• Support for tourism, filming, higher education, and occupational training. • Expansion of Opportunity Zone investments.
• Fair allocation of online sales tax revenues.
Public Safety
• Enhanced law enforcement and crime prevention efforts. • Disaster preparedness and emergency response capabilities. • Fire protection and wildfire mitigation funding.
• Cybersecurity improvements and critical infrastructure protection. • Affordable wildfire insurance reform.
Revenue & Taxation / Transportation, Communications & Public Works • Protection of local revenue sources and voter-approved taxes. • Opposition to unfunded mandates and state raids of local funds. • Protection of Proposition 13 taxpayer protections.
• Investment in transportation infrastructure and congestion relief. • Broadband expansion and Smart City implementation.
• Infrastructure funding for roads, flood control, wastewater, and public works improvements.
Key changes from the 2025/2026 Legislative Platform are as follows:
Environmental
Quality CEQA Reform
Expanded from general support for CEQA streamlining to
a detailed reform position supporting streamlining for
infill, housing, commercial, infrastructure, and economic development projects; advocating litigation time limits, expanded exemptions for low-impact projects, and
greater reliance on programmatic EIRs and tiering.
Housing &
Community
Development
Tribal
Consultation
(AB 52)
Entirely new legislative item. Supports reforms to AB 52 to clarify timelines, consultation requirements, definitions of "substantial adverse change" and "tribal cultural
resources," establish predictable consultation processes, and prevent project delays while maintaining meaningful tribal engagement.
City of Lake Elsinore 2026/2027 Legislative Platform
Economic
Development
Opportunity
Zones
New policy supporting expansion and refinement of
federal and state Opportunity Zone programs, prioritizing private investment in underutilized areas, infrastructureready sites, and downtown revitalization.
Public Safety Crime
Expanded language now specifically includes crimes
related to nicotine products (vaping and pouches) in
addition to the prior references to tobacco and bullying.
Public Safety
Wildfire Risk &
Insurance
Reform
Entirely new legislative position supporting affordable wildfire insurance, recognition of local mitigation efforts in insurance pricing, wildfire prevention funding, and
opposing blanket development restrictions that ignore
local mitigation strategies.
The Legislative Platform also aligns with the City's long-term vision and supports the City's strategic anchors of The Lake, Downtown, and Action & Adventure, which are foundational elements of the Dream Extreme 2040 Vision.
Adoption of the Platform will provide clear policy direction to staff and legislative advocates when responding to proposed legislation, administrative regulations, grant opportunities, and regional policy initiatives during the 2026 and 2027 legislative sessions.
Fiscal Impact
There is no direct fiscal impact associated with adoption of the Legislative Platform.
The Platform is intended to support the City's efforts to protect existing revenue sources, oppose unfunded mandates, advocate for equitable funding allocations, and pursue state and federal grant opportunities that benefit the Lake Elsinore community.
Attachments
Attachment 1 – City of Lake Elsinore 2026-2027 Legislative Platform
LEGISLATIVE
PLATFORM 2026/7
LAKE ELSINORE
215
15 215
74 74
74 74
15 2
1 5
3 4
Councilmember
BRIAN TISDALE
Elected 2022
Councilmember
STEVE MANOS
Elected 2024
Mayor Pro Tem
TIM SHERIDAN
Elected 2022
Councilmember
MICHAEL CARROLL
Appointed 2025
Mayor
BOB MAGEE
Elected 2024
City Manager
JASON SIMPSON
District 1
District 4 District 5
District 2 District 3
DISTRICT BOUNDARY MAP
2026/7 Lake Elsinore Legislative Platform 2
2026/7 Lake Elsinore Legislative Platform 3
LEGISLATIVE
PLATFORM
PURPOSE
The primary purpose of a Legislative Platform is to adopt official City positions on matters affecting the City at the local, regional, state and federal levels. The approved platform allows City staff and legislative advocates to address and track issues in a timely manner pursuant to established procedures.
The platform was developed based on Lake Elsinore’s historical actions (resolutions, minutes, letters) on legislative issues, policies, and departmental review. This platform supplements existing City Council established goals and policies in various documents including the City’s General Plan.
The following seven categories have been utilized incorporating related topics. • Community Services
• Environmental Quality
• Governance, Transparency & Labor Relations
• Housing, and Community Development
OVERARCHING GUIDELINES
The following guidelines represent the City of Lake Elsinore’s overarching principles and will be reflected in all aspects of the legislative platform and accompanying issue positions.
1. Preservation of Local Control
Support measures that preserve and protect the City’s general law powers and duties to enact legislation and policy direction concerning local affairs. Oppose measures that reduce, eliminate, preempt local control or authority, or conflict with other legislative priorities. In the spirit of local control, the City will also refrain from taking positions on issues that do not directly correlate with the City’s operations.
2. Promotion of Fiscal Stability
Support measures that promote fiscal stability, predictability, and financial independence. Support measures that preserve and promote the City’s revenue base. Oppose measures that shift local funds to the County, State, or Federal government without offsetting benefits or impose penalties on cities or create an unfunded mandate.
3. Support Funding Opportunities
Support measures that allow the city to compete for its fair share of regional, State, and Federal funding including competitive grants and other funding programs. Support measures that promote dedicated funding streams at the regional, State, and Federal levels allowing the city to maximize local revenues, offset and leverage capital expenditures, and maintain City goals and standards. However, the city will not support funding that relies on new state or federal taxes or fees that will impact Lake Elsinore residents and/or businesses.
• Economic Development
• Public Safety
• Revenue & Taxation
• Transportation, Communications & Public Works
LOCATION
The City of Lake Elsinore, California, established in 1888 as a city, is on the shore of Lake Elsinore, a freshwater lake about 3,000 acres in size. The city has grown from a small resort town in the late 19th or 20th century to a suburban city. Lake Elsinore is in the southwestern region of Riverside County, approximately 17 miles north of the City of Temecula and 23 miles south of the City of Corona, along Interstate Highway 15. The City of Lake Elsinore is roughly 43 square miles in size with a current population of just over 77,000 residents (2026).
Incorporated on April 9, 1888, the City of Lake Elsinore includes the communities of:
• Country Club Heights
• East Lake
• Lake Edge District
• Downtown
• Lake Elsinore Hills
CITY ANCHORS
As part of the City of Lake Elsinore’s Dream Extreme 2040 Plan, the city’s Anchors are assets that make the city unique—they are what make Lake Elsinore special and what will drive the future of our community. While a wide range of possibilities can be imagined for Lake Elsinore’s future, structuring the vision plan around the following three anchors helps to guide the City’s decision making, policies, and efforts, which focus on the assets that matter most to the Lake Elsinore community.
The Lake - The Lake shapes the City’s identity, supports an ecosystem rich in natural beauty, and offers unique recreational opportunities.
The largest natural freshwater lake in Southern California, Lake Elsinore enables both extreme activities and everyday recreation.
As the terminus of the San Jacinto River, Lake Elsinore faces unique ecological challenges. Protecting, enhancing, and celebrating the Lake is critical to Lake Elsinore’s City and community health.
Downtown - Lake Elsinore’s Downtown is a vibrant central hub that brings the community together. Enhancing the quality of the Downtown experience and building its strong sense of place will shape the City’s identity as a unique place to live, work, and play.
Action AND Adventure - The city has long been a destination for action sports and extreme activities. The community embraces life and dares to push the boundaries to achieve its goals. Lake Elsinore’s programs, facilities, and natural environment will define the city as a destination for action and adventure for both visitors and residents. 2026/7 Lake Elsinore Legislative Platform 4
• Lake View
• Riverview
• Tuscany Hills
• Canyon Hills
• Rosetta Canyon
PARKS & RECREATION
Parks & Recreation
Support legislation and funding for acquisition,
development, master planning, operation and
maintenance of open space, recreation, parks,
libraries, and community services.
Imposition of Regulatory or Statutory
Requirements
Oppose legislation that has a negative impact
on the administration of park and recreation
services and resource management including
the sale of park lands and open space,
relaxations of park dedication fee requirements
that provide no added protections or benefit to
California‘s recreational consumer.
CULTURAL
Art & Historical Sites
Support legislation that provides funding to
support visual and performing public art and
historical sites.
COMMUNITY SERVICES
Parks, Recreation, Libraries, Arts, Youth, Senior,
Community, Healthy Communities, and Human Services
HUMAN SERVICES
Social Services
Support collaborative partnerships on a regional basis that provide for social services programs/initiatives that serve the needs of the Lake Elsinore community.
Health & Wellness
Support legislation and funding for programs for the physical and mental health and wellness of families, including youth, seniors, and veterans, and promotes the City of Lake Elsinore as an active lifestyle community.
Homeless
Support legislation and funding to address homelessness with comprehensive regional strategies for supportive services.
Oppose legislation limiting local authority and restricting enforcement to address homelessness.
Access to Healthy Eating
Support legislation and local funding opportunities to increase access to subsidized meal programs for older adults and youth.
Access to Healthy Foods
Support legislation for community garden programs that expand access to people of all ages to grow fresh fruits and vegetables.
Active Living
Support legislation that encourages community design to integrate walking, hiking, and cycling paths and opportunities to recreate.
Aging in Place
Support legislation and strategies to foster independence, wellbeing, and access to resources for older adults.
Youth Programs
Support legislation and funding for overall youth programs, after school education and recreational programming.
Access to Accessible Recreation
Support for state and federal funding to provide adaptive sports, fitness, recreation, and outdoor activities for people with disabilities.
2026/7 Lake Elsinore Legislative Platform 5
WATER
Lake - Support legislation and funding towards
improving Lake Elsinore’s natural resources and assets.
Oppose legislation that imposes mandates or punitive
measures on cities or unduly shifts costs entirely.
Watershed - Support legislation and funding addressing
urban runoff pollution and flood control improvements.
Water - Support legislation and funding for water
efficiency improvements, including conservation,
adequate supply of safe drinking water and desalination programs. Oppose legislation that imposes mandates
or punitive measures on cities or unduly shifts costs.
Stormwater - Support the incremental revision of
stormwater regulation and permitting in a manner that
retains local flexibility to determine how best to meet the State’s water quality objectives.
ENERGY
Energy - Support legislation and funding for local
control of renewable energy sources and balanced
energy efficient solutions proven to be cost efficient, as well as construction of energy producing facilities
needed to meet increased demand.
AIR
Air Quality - Support legislation that promotes regional improvement of air quality, recognizing that air pollution does not follow jurisdictional boundaries. Oppose
legislation that restricts local and regional authority.
Air Quality District - Support legislation maintaining
Air Quality Management District air credits. Oppose
reduction of local official representation on the South Coast Air Quality Management Board.
ENVIRONMENTAL
California Environmental Quality Act
Support legislation that improves and streamlines
or reforms abuse of CEQA for non-environmental
purposes (litigation delay, etc.). Support CEQA
Reforms for Streamline review for infill development,
housing, commercial or infrastructure and economic
development projects. Advocate for time limits on
CEQA litigation, expended categorical exemptions for
low-impact projects, greater reliance on programmatic
EIR’s and tiering. The California Environmental Quality Act (CEQA) and provides funding to assist local
agencies in implementing CEQA.
Green
Support the National Environmental Policy Act and
green procurement and sustainable practices policies
when economically viable and not counterproductive
to local goals and objectives. Oppose legislation
that imposes undue hardship on local agencies to
implement environmental regulations.
Waste Management
Support legislation and funding for local control to
regulate solid waste, single-use packaging, hazardous
waste, recyclable materials, siting waste treatment
facilities, and abandoned vehicles. Oppose legislation
burdening local businesses and cities with unfunded
mandates.
Cap and Trade
Support legislation and policy that maintains the
“Cap and Trade” Program to support the CalRecycle
Recycling Market Development Zone (RMDZ) Loan
Program. Oppose any legislation that proposes
making significant and/or controversial changes to
the existing RMDZ Loan Program, up to and including
the elimination of the program or funding support.
ENVIRONMENTAL QUALITY
Lake, water quality, water, energy, utilities, air, climate, environmental regulations, and waste management
2026/7 Lake Elsinore Legislative Platform 6
GOVERNANCE
Local Control
Support legislation maintaining and providing greater
local control by municipalities, including contracting
for city services and opposing contrary legislation.
Elections
Support legislation reducing unnecessary and costly
procedures for conducting a municipal elections,
support voter ID, and oppose contrary legislation.
Ralph M. Brown Act
Support legislation allowing alternative methods of
meeting public notice and publication requirements
through the use of technology and cost-effective
communication.
California Public Records Act
Support legislation that enhances the public’s right to access records while considering the real-world fiscal
and operational constraints of the City Clerk’s Office.
Political Reform Act
Support legislation to improve and streamline the
Political Reform Act and its implementation through
regulations.
Public Notices
Support alternative methods of meeting public
noticing requirements while enhancing public outreach
and awareness through cost-effective, innovative and
technological methods of communication.
Liability
Support legislation limiting exposure of local
governments to liability, including unimproved natural
conditions and design immunity.
TRANSPARENCY
Transparency
Support legislation for State and local government
to conduct public business openly with appropriate
access to public records. Oppose legislation to require records disclosure processes resulting in increased
costs.
LABOR
Labor Relations
Oppose legislation imposing mandated employee
benefits and imposing restrictions over employer/
employee negotiations or disputes.
Pensions
Support legislation providing sustainable and secure
public pensions and other post-retirement benefits to
ensure responsive and affordable public services.
Workers’ Compensation
Support legislation streamlining the Workers’
Compensation system, including registered volunteer
disaster service workers. Oppose legislation increasing employee Workers’ Compensation benefits without
system reform to offset increased employer costs.
Disability
Oppose legislation providing presumptive eligibility
for the award of Workers’ Compensation or other
employee health benefits.
Unemployment Insurance
Oppose legislation increasing employer liability for
unemployment compensation.
GOVERNANCE, TRANSPARENCY
& LABOR RELATIONS
Elections, Ralph M. Brown Act, California Public Records Act, Political Reform Act, Conflict of Interest, public notices, open and transparent government, Employee & Labor Relations, Liability 2026/7 Lake Elsinore Legislative Platform 7
LAND USE
Land Use
Support legislation that strengthens local control on
land uses, plans for responsible growth, development,
redevelopment, zoning, and annexations. Oppose
legislation that reduces local control.
Local Control
Oppose legislation that would limit or restrict local
land use decision-making authority, including the
imposition of one-size-fits-all, land-use, parking,
residential, building and development guidelines.
Annexations
Oppose legislation that creates fiscal impediments to
future annexations.
Sphere of Influence
Support changes to Sphere of Influence legislation to
limit county development that would impact city and
allow cities to annex logical growth.
Habitat Conservation
Support legislation that provides funding for
habitat management planning, maintenance, and
administration.
Eminent Domain
Oppose legislation restricting the use of eminent
domain to acquire land not zoned for residential use
for redevelopment.
Right-of-Way
Support legislation allowing cities to manage public
right-of-way and receive compensation for its use.
Environmental Barriers
Support legislation and funding to reduce
environmental barriers to structure and land
development and to clean up brownfields.
HOUSING & COMMUNITY
DEVELOPMENT
Land use, annexation, housing, building standards,
redevelopment, mobile homes, sign regulations and CDBG.
Infrastructure
Support funding mechanisms encouraging
infrastructure development and fair distribution
of infrastructure bonds generally as well as filling
the revenue gap resulting from dissolution of
redevelopment.
Building
Support legislation and funding for State building
codes addressing safety, mitigation of natural
hazards, and cost-effective green building
standards.
Tribal Consultation Support reforms to AB 52 that:
Clarify timelines and consultation requirements
provide clear definitions of “substantial adverse
change” and “tribal cultural resources”. Advocate
for predictable, time-bound consultation processes,
and mechanism that prevent project delays due
to unclear or open-ended consultation. Support
respectful and meaningful tribal engagement
ensuring projects and private property can proceed
with certainty once requirements are met.
2026/7 Lake Elsinore Legislative Platform 8
HOUSING & COMMUNITY DEVELOPMENT (cont.)
HOUSING
Housing
Support legislation and funding programs promoting
production and rehabilitation of safe, affordable,
and accessible housing; and support increasing the
maximum home sale price allowed under Federal and
State home ownership funded programs.
Housing Element
Support legislation and funding to allow regional
cooperation and establishing realistic housing
goals and oppose legislation imposing mandates or
penalties.
Road Funding
Oppose legislation unfairly tying road funding to local decisions on density and affordable housing.
Mortgage Debt Tax
Support legislation for cancellation of mortgage debt
tax.
Foreclosed Properties
Support non-profits, i.e., Habitat for Humanity to
acquire and rehabilitate foreclosed properties in
blighted areas.
Group Homes
Support legislation that increases local control over
location of community care facilities/group homes.
Mobile Homes
Support legislation enhancing lives for mobile
home residents, including requiring training for park
managers, and prohibiting park managers from
requiring residents to use a specific dealer or broker.
Inclusion
Seek a seat at the table with the state legislature and the federal government on issues that impact the City
of Lake Elsinore.
Unrealistic Timeframes
Oppose mandates for unrealistic processing
timeframes for larger housing development projects.
COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG)
Funding
Support the preservation of funding for the Community
Development Block Grant program and increasing the
funds available under the program.
Reporting
Support legislation that would consolidate and
streamline the administration and reporting
requirements of the Community Development Block
Grant (CDBG) program. Advocate for greater flexibility
of local appropriation and use of funds.
2026/7 Lake Elsinore Legislative Platform 9
Business Attraction/Expansion
Support legislation and funding for business-friendly principles to attract and expand new businesses and retain existing businesses, including regional economic efforts.
Jobs and Revenue
Support legislation providing tools and incentives necessary for economic development (i.e. jobs, revenue).
Tax Increment
Support legislation for financing programs encouraging
economic development including tax increment financing.
Impact Fees
Oppose legislation that would inappropriately limit local government authority to impose impact fees.
Operations/Construction
Support legislation that increases flexibility in the development and building process and streamlines environmental statutes.
Oppose legislation that would result in increased costs for businesses to operate/construct facilities.
International Sales and Trade
Support legislation, including measures that remove barriers, allowing local businesses and industries to sell goods and services internationally.
Online Transient Occupancy Tax Bypass
Oppose efforts by online travel companies to circumvent remittance of Transient Occupancy Taxes (TOT) from hotel reservations purchased on the internet.
Workforce Training and Development
Support legislation for training and development initiatives that support the collaboration between community partners (including, but not limited to non-profits, Boards of Education, and the Workforce Development Board) and seek additional funding to train and develop youth, veterans, and underemployed individuals for 21st century jobs relevant to the City’s workforce.
Entrepreneurship
Support legislation that provides a funding mechanism to accelerate innovation and entrepreneurship in the region.
ECONOMIC DEVELOPMENT
Business attraction/expansion, jobs/revenue, tax increment, Impact Fees. Operations/Construction, International Sales and Trade, Higher Education, Occupational Programs, Airports, and Base realignment 2026/7 Lake Elsinore Legislative Platform 10
Tourism Funding
Support legislation that protects and enhances funding for tourism marketing and infrastructure to support the strong, growing tourism industry in California.
New Redevelopment Funding
Seek, promote, and implement any new or alternative approaches that may replace redevelopment funding mechanisms that
deliver positive benefits to Lake Elsinore.
Filming
Support incentives that promote filming within the City and state.
Online Purchases Sales Tax
Support legislation that changes the allocation of sales tax for online purchases from the County pool and reallocate it to the city where the purchase is made.
Occupational Programs
Support legislation, funding and policies that promote Regional Occupation Programs, trade schools, investment in research and development technology, and tax incentives for manufacturing.
Higher Education
Support all attempts to bring higher education and pathway opportunities to the region.
Airports
Support legislation and funding maintaining local control over noise relief, curfews, improves public safety and countercriminal measures at and around airport grounds, Unmanned Aircraft Systems Encourage the Federal Aviation Administration to develop clear rules and regulations for governing the use of unmanned aircraft systems (UAS), while preserving local control to regulate the use and application of UASs for industry and City services.
Base Realignment
Oppose closure of regional military installations.
Opportunity Zones
Support expansion and refinement of federal and state
Opportunity Zone programs to:
• Increase private investment in underutilized areas
• Prioritize infrastructure-ready sites and downtown
revitalization
ECONOMIC DEVELOPMENT (cont.)
2026/7 Lake Elsinore Legislative Platform 11
LAW ENFORCEMENT
Law Enforcement
Support legislation, funding, and efforts strengthening State and local law enforcement efforts directed
towards crime prevention and public safety to create a
safer city.
Crime
Support legislation and funding to address crime
related to drug (including synthetics), alcohol, burglary, assault, sex offenders, domestic violence, gangs,
mental health and juvenile-related (nicotine (vaping
and pouches) and bullying) problems.
Crime Victims
Support legislation and funding to protect crime
victims.
Cost Recovery
Oppose legislation impeding local law enforcement
from addressing crime problems and recovering costs
resulting from the responsible party.
Early Release
Oppose legislation for early release of prisoners,
including low-risk serious and violent offenders
without sustained funding to ensure adequate postrelease supervision.
Court
Support measures to provide adequate judicial and
court services.
Homeland Security
Support legislation and funding coordinating homeland
security programs and training to respond to regional
or national threats and adding security measures to
protect residents against terrorist activity.
Immigration
Recognize existing immigration laws and legitimate
amnesty requests/applications, and support legislation
solving the immigration crisis that adversely impacts
local jurisdictions.
Federal Worker Eligibility
Support efforts to improve the federal worker eligibility verification process to ensure employees are hired by
businesses in the most efficient manner possible.
Asset Forfeiture
Support legislation providing a greater share and
increased latitude to spend asset forfeiture funds and
to reimburse cities for overtime costs paid to public
safety personnel who are required to appear in State
and/or County courts.
Peace Officer Compensation
Support legislation allowing local control of peace
officers’ salaries and benefits.
Community Oriented Policing/
Special Enforcement Teams
Oppose legislation that decreases funding to
Community Oriented Policing efforts.
Cybersecurity
Support legislation that strengthens and enhances
cybersecurity efforts, helps protect against malicious
cyber incidents, and enhances the security and
resilience of critical infrastructure.
Seismic Safety
Pursue and engage in legislation and regulation that
increases the seismic safety of buildings including
seismic retrofit, retrofit funding, or higher levels of structural resiliency of buildings.
PUBLIC SAFETY
Law enforcement, fire and life safety, emergency
communications, emergency services, disaster preparedness, nuisance abatement, and animal control services
2026/7 Lake Elsinore Legislative Platform 12
LAW ENFORCEMENT (cont.)
Support Emergency Preparedness
Support legislation that encourages disaster
preparedness and emergency planning, including
funding to develop a permanent Emergency
Operations Center (EOC) to further emergency
management preparedness efforts. Seek direct
and flexible funding to localities to sustain
core services and provide community recovery
programs while responding to public health
emergencies and natural disasters.
Fire Vegetation Management
Support well balanced legislation that allows
vegetation management to be done in a timely
manner by responsible parties to reduce risk of fire.
Local Control of Marijuana Operations
Maintain local control over the ability to regulate
the sales location of retail and medical marijuana
operations.
Funding to Regulate Recreational Marijuana
Support legislation for state financial assistance
for enforcement and regulation due to the passage
of Proposition 64 and legalization of recreational
marijuana.
FIRE
Fire and Life Safety Services
Support legislation and funding with local control for
strengthening fire and life safety services, including
fire suppression and prevention, hazardous materials
mitigation, emergency medical services and training, and disaster preparedness. Oppose legislation that restricts local control over the enforcement of fire and life safety regulations.
Wireless Communications
Support legislation and funding for providing public
safety agencies greater access and adequate
frequencies to wireless communication necessary for a
multi-jurisdictional connectivity and national wireless broadband network, free from intrusion.
Fire and Life Safety Codes
Support legislation increasing local control in adopting Fire and Life Safety Codes and development of the
national fire code in an open, consensus-based process.
Fire Prevention
Support legislation and funding for promoting
installation of fire sprinklers in new non-residential
buildings, requiring maintenance of defensible space and undergrounding overhead utilities in wildfire-prone areas.
Disaster Preparedness
Support disaster and civil defense master mutual
aid agreements and disaster relief and emergency
assistance act.
Wildfire Risk & Insurance Reform
Support legislation that expands access to affordable
wildfire insurance in high-risk areas.
Protects property owners and developers from excessive
insurance barriers, advocates for local mitigation efforts in insurance pricing, and Funding for wildfire prevention infrastructure and defensible space programs.
Oppose policies that Impose blanket development
restrictions without considering local mitigation
strategies.
PUBLIC SAFETY (cont.)
2026/7 Lake Elsinore Legislative Platform 13
REVENUE
Revenue Protection - Support legislation to protect
City revenue sources and to strengthen and expand
ongoing revenue and independence for the City,
including greater local control over how funds are
expended. Oppose legislation that undermines or
preempts local authority over local taxes and fees.
City Revenue Sources - Oppose legislation seizing City
tax funds or negatively changing revenue allocations
to cities, such as property tax, street maintenance
funds, vehicle license fees, sales tax, public safety
augmentation funds, community-oriented policing
(COPS) grants, gas tax, transient occupancy tax, and
Community Block Grant funding.
Funding - Support legislation and funding for
dedicated revenue sources at all governmental levels,
including funding for public facilities, such as libraries and open space. Allow the City to compete for its
fair share of grants and funding programs. Support
federal legislation requiring states to distribute federal pass-through funds in an equitable manner to local
government.
Mandates - Support full cost reimbursement to the City
for all Federal, State and county mandates. Oppose
legislation imposing unfunded State mandates.
Contracting - Support legislation removing barriers
to use in-house staff for public works construction
contracts over $5,000. Oppose legislation limiting
ability to contract out for provision of services
and opposing limiting negotiation indemnification
protection in public contracts.
Municipal Bonds - Oppose legislation reducing or
removing tax-exempt status of municipal bonds.
TAXATION
Proposition 13
Oppose legislation weakening taxpayer protections
or to raise tax revenue at the expense of residential or business community.
Tax-Exempt Debt
Oppose restrictions or limitations on the City to use
tax-exempt debt or tax increment financing for the
purchase or construction of public improvements.
Funding for AB 109, Prop 47, and Prop 57
Support continued financial assistance to deal with
the impacts of the Public Safety Realignment Act,
Proposition 47 (Reduced Penalties for Some Crimes
Initiative), and Proposition 57 (Public Safety and
Rehabilitation), particularly lowered thresholds and
penalties for theft-related crime. Support legislation
that addresses wrap-around services such as
substance abuse counseling, mental health services,
and employment, medical, and housing assistance.
Voter-Approved Taxes
Support legislation preserving and enhancing the
City’s ability to seek voter approval for taxes, i.e.,
transactions and use (sales) tax.
Information Sharing
Support participation in local government information
sharing with Franchise Tax Board.
Local Control
Engage in and advocate for legislation or ballot
measures to prevent the State from borrowing, raiding,
or otherwise redirecting local government funds (i.e. – local taxes, sales tax, property taxes, etc.).
REVENUE & TAXATION
Finance, tax reform, general and special revenue
at federal, state, and local levels.
2026/7 Lake Elsinore Legislative Platform 14
TRANSPORTATION
Transportation
Support legislation and funding for multi-modal
transportation planning and Intelligent Transportation
System to achieve traffic efficiency, reducing traffic
congestion, and increasing safety of City streets and
arterials for vehicle, bicycle and pedestrian paths/
trails.
Transit
Support legislation and funding encouraging the use
of transit and non-motorized transportation, including
rail line, buses, reverse commute program, electric
vehicles, transportation service and rapid transit.
Funding
Support legislation to protect dedicated revenue
sources for transportation and transit and insure
equitable distribution of funding with consideration
of population growth. Support legislation providing
additional funding opportunities, increasing local
flexibility in allocation of transportation funds, and
enhancing City’s ability to finance transportation/
transit programs and facilities and use of design-build standards.
Taxes/Fees
Oppose measures to raise Federal or State revenues
for transportation with fees, such as miles-traveled.
COMMUNICATIONS
Telecommunications
Oppose legislation limiting local authority
for telecommunications infrastructure and
support legislation to retain existing fees on
telecommunications services.
Broadband
Support grants and other funding opportunities that
will help the City implement its Broadband Master
Plan and Smart City key priorities.
PUBLIC WORKS
Infrastructure
Support legislation and funding for statewide
community infrastructure program, including
interchanges, flood control, watershed management,
wastewater, and exempting criteria for new septic
tank regulations.
TRANSPORTATION,
COMMUNICATIONS & PUBLIC WORKS
Transportation, construction, telecommunications, and public works. 2026/7 Lake Elsinore Legislative Platform 15
Source: U.S. Bureau 2025
2026/ 7 Lake Elsinore Legislative Platform 16
QUICK FACTS
LAKE ELSINORE
City Incorporation
Miles
Area
1888
38.3 SQ MI
43 MI
Higher Education
Population
Households
(Bachelor’s degree or Higher)
28%
75,045
20,252
Median Age
Average Household Income
Median Income
33.7 $115,000
$109,000
LEGISLATIVE OFFICES
U.S. Senators Washington Office California Office
The Honorable Alex Padilla Washington Office
331 Hart Senate Office Building
Washington, DC 20510
Phone: 202-224-3553
Fax: 202-224-2200
Padilla.senate.gov
Fresno Office
2500 Tulare Street Suite 5290
Fresno, CA 93721
Phone: 559-497-5109
Fax: 202-228-3864
The Honorable Adam Schiff Washington Office
112 Hart Senate Office Building
Washington, DC 20510
Phone: 202-224-3841
Fax: 202-228-3954
Butler.senate.gov
San Francisco Office
11 Post Street Suite
2450 San Francisco, CA 94104
Phone: 415-393-0707
U.S. Congress Representative Washington Office California Office The Honorable Ken Calvert
42nd District
Washington Office
2205 Rayburn
Washington, DC 20515
Phone: 202-225-1986
Fax: 202-225-2004
Corona Office
400 S. Vicentia Avenue, Suite 125
Corona, CA 92882
Phone: 951-277-0042
2026/7 Lake Elsinore Legislative Platform 17
State Elected Officials Office Additional Information
The Honorable Govenor
Gavin Newsom
State Capitol Building
1021 O Street, Suite 9000
Sacramento, CA 95814
Phone: 916-445-2841
Gov.ca.gov
Senator Kelly Seyarto
District 32
4740 Green River Road, Suite 212
Corona, CA 92883
Phone: 951-280-1260
Senator Kelly Seyarto
Assemblymember
Natasha Johnson
District 63
4160 Temescal Canyon Rd, Suite 110
Corona, CA 92883
Phone: 951-277-3639
Assemblymember Natasha Johnson
Riverside County Board of
Supervisors Washington Office California Office
Supervisor Karen Spiegal
District 2
4080 Lemon Street, 5th Floor
Riverside, CA 92502-1646
Phone: 951-955-1020
Email: [email protected]
Supervisor Karen Spiegel
GINA M. GONZALEZ
Director of Economic Development and Legislative Affairs (951) 674-3124 ext 919
[email protected]
dreamle.org
For legislative inquiries, please contact:
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Yu Tagai, City Engineer
Date: June 23, 2026
Subject: Agreement with Fehr & Peers for On-Call Traffic Engineering Services Recommendation
Approve and authorize the City Manager to execute a Professional Services Agreement with Fehr & Peers for On-Call Traffic Engineering Services in an amount not to exceed $70,000 annually in such final form as approved by the City Attorney.
Background
Currently, the City does not have a staffed or dedicated Traffic Engineer and utilizes contract traffic engineering services in support of traffic operations, development review, and CIP engineering support. Due to continued increase in land development projects and CIP projects, traffic support services are in need. In the last year, Fehr & Peers has supported the City with the General Plan update, reviewing traffic analyses and traffic plans, and development of various CIP projects.
Fehr & Peers Agreement
Discussion
Fehr & Peers will provide on-call traffic engineering services that includes reviewing traffic impact analysis and assist in preparation of conditions of approval for land development projects, addressing citizen’s requests regarding traffic issues, review traffic signal and striping plans to ensure conformance with latest standards and requirements, research grant opportunities available to the City, and provide grant application support for funding. Fehr & Peers will provide much needed support for traffic engineering services and continue to serve as main traffic leads for significant land development projects such as Dreamline and Alberhill Villages Specific Plan.
Fiscal Impact
The cost of services is estimated at $70,000 per year. A combination of CIP project budgets, land development developer fees, and Gas Tax funds will support the traffic engineering services as proposed.
Attachments
Attachment 1 – Agreement
Exhibit A – Scope of Work and Fees
AGREEMENT FOR PROFESSIONAL SERVICES
Fehr & Peers
On Call Traffic Engineering
This Agreement for Professional Services (the “Agreement”) is made and entered into as of June 23, 2026, by and between the City of Lake Elsinore, a municipal corporation (‘‘City") and Fehr & Peers, a Corporation ("Consultant").
RECITALS
A. The City has determined that it requires the following professional services:
On call traffic engineering services
B. Consultant has submitted to City a proposal, dated May 12, 2026, attached hereto as Exhibit A (“Consultant’s Proposal”) and incorporated herein, to provide professional services to City pursuant to the terms of this Agreement.
C. Consultant possesses the skill, experience, ability, background, certification and knowledge to perform the services described in this Agreement on the terms and conditions described herein.
D. City desires to retain Consultant to perform the services as provided herein and Consultant desires to provide such professional services as set forth in this Agreement.
AGREEMENT
1. Scope of Services. Consultant shall perform the services described in Consultant’s Proposal (Exhibit A). Consultant shall provide such services at the time, place, and in the manner specified in Consultant’s Proposal, subject to the direction of the City through its staff that it may provide from time to time.
2. Time of Performance.
a. Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the professional services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the professional services contemplated pursuant to this Agreement according to the agreed upon performance schedule in Consultant’s Proposal (Exhibit A). b. Performance Schedule. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the Consultant’s Proposal (Exhibit A). When requested by Consultant, extensions to the time period(s) specified may be approved in writing by the City Manager.
c. Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall continue in full force and effect for a period commencing on July 1, 2026 and
ending June 30, 2027. The City may, at its sole discretion, extend the term of this Agreement on a 12-month basis not to exceed 2 additional twelve (12) month renewal terms by giving written notice thereof to Consultant not less than thirty (30) days before the end of the contract term, such notice to be exercised by the City Manager.
3. Compensation. Compensation to be paid to Consultant shall be in accordance with the fees set forth in Consultant's Proposal (Exhibit A), which is attached hereto and incorporated herein by reference. In no event shall Consultant's annual compensation exceed Seventy Thousand dollars ($70,000.00) without additional written authorization from the City.
Notwithstanding any provision of Consultant's Proposal to the contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed at cost without an inflator or administrative charge.
Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.
4. Method of Payment. Consultant shall promptly submit billings to the City describing the services and related work performed during the preceding month to the extent that such services and related work were performed. Consultant’s bills shall be segregated by project task, if applicable, such that the City receives a separate accounting for work done on each individual task for which Consultant provides services. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Consultant no later than forty-five (45) days after receipt of the monthly invoice by City staff.
5. Background Checks. At any time during the term of this Agreement, the City reserves the right to make an independent investigation into the background of Consultant’s personnel who perform work required by this Agreement, including but not limited to their references, character, address history, past employment, education, social security number validation, and criminal or police records, for the purpose of confirming that such personnel are lawfully employed, qualified to provide the subject service or pose a risk to the safety of persons or property in and around the vicinity of where the services will be rendered or City Hall. If the City makes a reasonable determination that any of Consultant’s prospective or then current personnel is deemed objectionable, then the City may notify Consultant of the same. Consultant shall not use that personnel to perform work required by this Agreement, and if necessary, shall replace him or her with a suitable worker.
6. Suspension or Termination.
a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of such notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled “Method of Payment” herein.
7. Plans, Studies, Documents.
a. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notepad internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. City shall have sole determination of the public’s rights to documents under the Public Records Act, and any thirdparty requests of Consultant shall be immediately referred to City, without any other actions by Consultant.
b. Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require that all subcontractors agree in writing that City is granted a nonexclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. c. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs relating to project for which Consultant’s services are rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.
9. Independent Contractor.
a. Consultant is and shall at all times remain as to the City a wholly independent contractor pursuant to California Labor Code Section 3353. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatsoever against City, or bind City in any manner. b. Notwithstanding any other federal, state and local laws, codes, ordinances and regulations to the contrary and except for the fees paid to Consultant as provided in the Agreement, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
11. Interests of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered
by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.
Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
12. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.
13. Compliance with Laws.
a. Consultant shall comply with all local, state and federal laws and regulations applicable to the services required hereunder, including any rule, regulation or bylaw governing the conduct or performance of Consultant and/or its employees, officers, or board members.
b. Consultant represents that it has obtained and will maintain at all times during the term of this Agreement all professional and/or business licenses, certifications and/or permits necessary for performing the services described in this Agreement, including a City business license.
14. Licenses. Consultant represents and warrants to City that it has the licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Lake Elsinore business license.
15. Indemnity. Consultant shall indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of
law arises from the sole negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
16. Insurance Requirements.
a. Insurance. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, unless modified by the City’s Risk Manager, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. In the event that Consultant is exempt from Worker’s Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California, Consultant shall submit to the City a Certificate of Exemption from Workers Compensation Insurance in a form approved by the City Attorney.
ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Required commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. No endorsement may be attached limiting the coverage.
iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
Automobile liability coverage must be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 (“any auto”). No endorsement may be attached limiting the coverage.
iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance appropriate for Consultant’s profession for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant’s services under this Agreement, whether such services are provided by the Consultant or by its employees, subcontractors, or sub consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single limit per occurrence basis. b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. Notwithstanding any inconsistent statement in any required insurance policies or any subsequent endorsements attached thereto, the protection offered by all policies, except for Workers’ Compensation, shall bear an endorsement whereby it is provided that, the City and its officers, employees, servants, volunteers and agents and independent contractors, including without limitation, the City Manager and City Attorney, are named as additional insureds. Additional insureds shall be entitled to the full benefit of all insurance policies in the same manner and to the same extent as any other insureds and there shall be no limitation to the benefits conferred upon them other than policy limits to coverages.
ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers.
Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents. v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
vi. The insurance provided by this Policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City’s option, Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retentions. d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.
17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Consultant: Fehr & Peers
Attn: Jason Pack
3880 Lemon Street, Suite 420
Riverside, CA 92501
18. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant and the subcontractors listed in Exhibit B. Consultant shall be fully responsible to City for all acts or omissions of any subcontractors. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement except as provided in Exhibit B without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of those subcontractors. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.
19. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
20. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.
21. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and share the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
22. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
23. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
24. Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects.
Consultant agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in connection with the Work or Services provided pursuant to this Agreement, Consultant shall bear all risks of payment or non-payment of prevailing wages under California law, and Consultant hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees, agents, and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement.
25. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
26. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Riverside.
27. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to
make this Agreement and to bind each respective party. The City Manager is authorized to enter into an amendment or otherwise take action on behalf of the City to make the following modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) nonmonetary changes in the scope of services; and/or (d) suspend or terminate the Agreement.
28. Counterparts. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
29. Entire Agreement; Incorporation; Conflict. This Agreement contains the entire understanding between the parties relating to the obligations described herein. All prior or contemporaneous understandings, agreements, representations and statements, oral or written, are superseded in total by this Agreement and shall be of no further force or effect. Consultant’s Proposal is incorporated only for the description of the scope of services and/or the schedule of performance and no other terms and conditions from such proposal shall apply to this Agreement unless specifically agreed to in writing. In the event of conflict, this Agreement shall take precedence over those contained in the Consultant’s Proposal.
30. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. [Signatures on next page]
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Assistant City Manager
“CONSULTANT”
Fehr & Peers, a Coporation
By: Jason Pack
Its: Principal
Attachments: Exhibit A – Consultant’s Proposal
Exhibit B – List of Subcontractors
EXHIBIT A
EXHIBIT A
CONSULTANT’S PROPOSAL
[ATTACHED]
EXHIBIT B
EXHIBIT B
LIST OF SUBCONTRACTORS
[ATTACHED]
Lake Elsinore On-Call
May 12, 2026
Yu Tagai, P.E.
City Engineer
City of Lake Elsinore
130 S Main Street
Lake Elsinore, CA 92530
Subject: Proposal to Provide On-Call Traffic Engineering Services Dear Yu:
Since 2024 Fehr & Peers has enjoyed working collaboratively with the City of Lake Elsinore in support of Traffic Engineering services. This proposal reflects our conversation from last week related to the need to renew these on-call services for the City of Lake Elsinore. As such, please accept this proposal to provide as-needed traffic support for these potential services.
Our proposed scope of work is summarized below but all tasks coming from this on-call will be individually scoped and budgeted based on the unique aspects of the effort.
Scope of Work
Task 1 – On-Call Traffic Engineering Services
As part of this task, Fehr & Peers will provide the following services:
1. Receive citizens’ requests regarding traffic issues.
2. Process service requests including field reviews, research, analysis, and correspondence with requestors.
3. Respond to public requests for information regarding projects and attend community outreach meetings as required.
4. Field review traffic circulation around schools. Perform analysis and provide recommendations.
5. Analyze intersections and roadway segments as needed for multi-way stop warrants, traffic signal warrants, and traffic calming. Coordinate with a traffic count subconsultant for count data.
6. Attend staff meetings and provide updates to the City Manager and City Engineer as needed.
7. Present reports and provide recommendations to Planning Commission and City Council as needed.
8. Provide coordination with the County of Riverside, RCTC, WRCOG, Caltrans, adjacent Cities, and law enforcement agencies.
9. Develop traffic standards for signal equipment and signing & striping to promote consistency and uniformity citywide.
10. Review/design traffic control plans for special events.
Lake Elsinore On-Call | 2
11. Oversee traffic operation (signal operation and maintenance, signing & striping, and markings).
12. Coordinate with the County of Riverside signal maintenance staff and on-call signal operations staff to address any signal or timing issues.
13. Review all long corridors for possible signal coordination and missing interconnect.
14. Review traffic impact studies and assist in the preparation of conditions of approval for development projects.
15. Prepare and/or review fair share obligations for the development projects.
16. Attend Planning Commissions and City Council Meetings for Development Projects.
17. Review traffic control plans for work within the City right of way and assist with the Encroachment Permit process.
18. Review traffic signal and signing & striping plans to ensure conformance with city, state, federal, and other applicable standards and requirements.
19. Work with Riverside County and on-call signal maintenance technicians for traffic signal and traffic signal system timing plans.
20. Prepare traffic signal design, signal timing sheets, coordination of signal timing, and traffic signal operation troubleshooting.
21. Provide construction support services on City Projects as needed.
22. Research neighborhood traffic calming measures for potential implementation.
23. Create and maintain an equipment inventory log for all existing traffic signals.
Task 2 – On-Call Engineering Services for Grant Applications As part of this task, Fehr & Peers will provide the following services:
1. Research grant opportunities available to the city. Apply for HSIP and other grants when available.
2. Research possible grants for other systemic improvements for pedestrian heads, APS push buttons, signal improvements, and other safety improvements.
3. Assist in preparing Caltrans forms and other necessary documentation for grant receipt requirements.
Fehr & Peers’ Rates
All rates used in this on-call agreement are identified below and will remain in effect for up-to three years:
• Principal - $250 - $410 per hour
• Sr. Associate - $210 - $330 per hour
• Associate - $185 - $295 per hour
• Sr. Engineer/Planner - $160 - $260 per hour
• Engineer/Planner - $135 - $210 per hour
• Project Coordinator - $130 - $190 per hour
• Counts - $250 per peak hour per intersection
• Mileage at IRS standard rate
• Other ODCs (printing, telephones, etc.) billed at 5% of the labor charges Lake Elsinore On-Call | 3
Fee Estimate
Given the on-call nature of this proposal, estimating the needed time to assist the city for specific tasks is difficult to accomplish at this stage. However, since August of 2024, our support to the City has required approximately $5,700 per month (on average) or a little less than $70,000 per year.
We would expect our on-going support to the City to be consistent with our historic levels of support to the City and would be open to a contract renewal/extension consistent with the City’s needs (in terms of level of effort and term).
We look forward to our continued work with the City of Lake Elsinore. If you have any questions, please call me at 951-274-4800.
Sincerely,
FEHR & PEERS
Jason D. Pack, P.E.
Principal
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Shannon Buckley, Assistant City Manager
Date: June 23, 2026
Subject: Cooperative Agreement with the County of Riverside for Fire Protection, Hazardous Materials Mitigation, Technical Rescue Response, Fire Marshal, Emergency Services, and Public Service Assists for the City of Lake Elsinore Recommendation
Approve and authorize the Mayor to execute a Cooperative Agreement with the County of Riverside for Fire Protection, Hazardous Materials Mitigation, Technical Rescue Response, Fire Marshal, Emergency Services, and Public Service Assists for the City of Lake Elsinore through June 30, 2031, subject to County Counsel approval.
Background
The City contracts with the County for a cooperative agreement with CAL FIRE to provide fire services. The contract provides the City with three fire stations, thirty-five full-time fire personnel, firefighting and suppression apparatus, three full-time fire prevention personnel, one full-time executive assistant, 2 24-hour Battalion Chiefs, 1 Division Chief, and 1 Deputy Chief as part of a cost allocation pool, along with participation in the regional fire protection system.
On May 23, 2023, the City Council approved a Cooperative Agreement to Provide Fire Protection, Fire Prevention, Rescue, and Medical Emergency Services for the City of Lake Elsinore (Fiscal Year 2023/24 Through 2025/26).
Fire Services Cooperative Agreement
The Cooperative Agreement provided the City of Lake Elsinore with a full range of fire protection, fire prevention, rescue, fire marshal, and medical emergency services. In addition to these citywide services' general terms and conditions, the Cooperative Agreement also committed the County to contribute toward staffing Station #97.
Discussion
The City has contracted with the County of Riverside for fire services. The existing cooperative Agreement expires on June 30, 2026. The term of the proposed Agreement will be from July 1, 2026, to June 30, 2031, and it will increase contracted services from the existing Agreement by adding one Fire Captain and one Engineer to cover the 56-hour work week to be implemented in July 2028
The Cooperative Agreement provides the County, through its Cooperative Fire Programs with CAL FIRE, to the City of Lake Elsinore a full range of fire protection, fire prevention, rescue, fire marshal, and medical emergency services.
Formalization of this Agreement is required every 2 to 5 years to renew the contract appropriately.
The County has provided the City with a schedule of contract staffing costs (Exhibit "A") to the Fire Protection Agreement for City Council approval, which reflects the estimated service costs for the Fiscal Year 2026/27 through the Fiscal Year 2030/31.
Fiscal Impact
This Agreement costs approximately $13,748,895 for fiscal year 2026/2027 (adjusts annually); however, the cost is offset by a fire tax credit of approximately $5,412,980 for fiscal year 2026/2027 (adjust annually). The sources of revenue for the fire tax credit are property taxes on parcels within the City and revenues paid through Redevelopment Pass-Through agreements.
While Redevelopment has been dissolved in California, the State continues to permit implementation of pre-existing Redevelopment Pass-Through agreements, and the revenue will fund this service.
Attachments
Attachment 1 – Cooperative Agreement
Exhibit A – CAL FIRE Cost Estimate
Exhibit B - Additional Terms
Exhibit C – Fire Engine Use Agreement
Exhibit D – Office of the Fire Marshall Agreement
Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2026 to June 30, 2031
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A COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LAKE ELSINORE THIS AGREEMENT (“Agreement”), made and entered into this ____ day of ______________, 2026, by and between the County of Riverside, a political subdivision of the State of California, on behalf of the Fire Department (hereinafter referred to as “COUNTY”), and the City of Lake Elsinore a municipal corporation (hereinafter referred to as “CITY”), referred to at times individually as “party” and collectively as “parties”, whereby it is agreed as follows:
SECTION I: PURPOSE
A. The purpose of this Agreement is to arrange for COUNTY, through its Cooperative Fire Programs Fire Protection Reimbursement Agreement (“CAL FIRE Agreement”) with the California Department of Forestry and Fire Protection (“CAL FIRE”), to provide CITY with fire protection, hazardous materials mitigation, technical rescue response, fire marshal, medical emergency services, and public service assists (hereinafter called “Fire Services”). This Agreement is entered into pursuant to the authority granted by Government Code sections §55600 et seq., and will provide a unified, integrated, cooperative, regional fire protection system. COUNTY’s ability to perform under this Agreement is subject to the terms and conditions of the CAL FIRE Agreement.
B. As part of the negotiations and in consideration of the cost for providing Fire Services in both the City and the County, the CITY and COUNTY desire to share costs related to the staffing of Station #97. Station #97 will provide services to the City of Lake Elsinore as well as to the unincorporated territory in the County of Riverside.
C. For the purpose of the staffing, the Parties agree as follow:
1. The CITY will pay for the cost of three (3) Fire Apparatus Engineers, three (3) Firefighter II’s and three (3) Medic Firefighter II’s at the rate specified in the “Exhibit A”.
2. The COUNTY will pay for the cost of three (3) Fire Captains at the rate specified in the “Exhibit A”.
SECTION II: DESIGNATION OF FIRE CHIEF
A. The County Fire Chief appointed by the Board of Supervisors, or his/her designee (hereinafter referred to as “Chief”) shall represent COUNTY and CITY during the period of this Agreement, and Chief shall, under the supervision and direction of the County Board of Supervisors, have charge of the organization described in Exhibit “A”, attached hereto and made a part hereof, for the purpose of providing Fire Services as Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2026 to June 30, 2031
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deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon those lands wherein other agencies of government have responsibility for the same or similar Fire Services.
B. The COUNTY will assign an existing Chief Officer as the Fire Department Liaison ( “Fire Liaison”). The Chief may delegate certain authority to the Fire Liaison, as the Chief’s duly authorized designee and the Fire Liaison shall be responsible for directing the Fire Services provided to CITY via the Cooperative Agreement between the COUNTY and CAL FIRE.
C. The Chief Deputy of County Fire shall be the COUNTY Contract Administrator and is the liaison for the administration of this agreement.
D. COUNTY will be allowed flexibility in the assignment of available personnel and equipment in order to provide the Fire Services as agreed upon herein. This flexibility shall include, but is not limited to, staffing challenges and equipment availability. The CITY shall be notified of any changes in classifications provided that differ from the Exhibit “A.” SECTION III: PAYMENT FOR SERVICES
A. CITY shall annually appropriate a fiscal year budget to support the Fire Services designated at a level of service mutually agreed upon by both parties and as set forth in Exhibit “A” for the term of this Agreement. This Exhibit may be amended in writing by mutual agreement by both parties or when a CITY requested increase or reduction in services is approved by COUNTY.
B. COUNTY provides fire personnel and services through its CAL FIRE Agreement. In the event CITY desires an increase or decrease in CAL FIRE or COUNTY civil service employees or services assigned to CITY as provided for in Exhibit “A,” CITY shall provide one hundred twenty (120) days written notice of the proposed requested increase or decrease. Proper notification shall include the following: (1) The total amount of increase or decrease; (2) The effective date of the increase or decrease; (3) The number of employees, by classification, affected by the proposed increase or decrease; and (4) the date the notice is sent to COUNTY. If such notice is not provided, CITY shall reimburse COUNTY for relocation costs incurred by COUNTY because of the increase or decrease, in addition to any other remedies available resulting from the increase or decrease in services. COUNTY is under no obligation to approve any requested increase or decrease, and it is expressly understood by the parties that in no event will COUNTY authorize or approve CITY’s request to reduce services below the COUNTY Board of Supervisors approved staffing level for any fire station, or to reduce services to the extent that the services provided under this Agreement are borne by other jurisdictions.
COUNTY shall render a written decision on whether to allow or deny the increase or decrease within thirty (30) days of the notice provided pursuant to this section.
C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2026 to June 30, 2031
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services, pursuant to Exhibit “A,” on a quarterly basis. The COUNTY is mandated per Government Code section §51350 for full cost recovery. CITY shall pay each claim, in full, within thirty (30) days after receipt thereof.
D. Any changes to the salaries or expenses set forth in Exhibit “A” made necessary by action of the Riverside County Board of Supervisors, Legislature, CAL FIRE, or any other public agency with authority to direct changes in the level of salaries or expenses, shall be paid from the funds represented as set forth in Exhibit “A.” The CITY is obligated to expend or appropriate any sum in excess of Exhibit “A” increased by action of the Legislature, CAL FIRE, or any other public agency with authority to direct changes. If within thirty (30) days after notice, in writing, from COUNTY to CITY that the actual cost of maintaining the services specified in Exhibit “A” as a result of action by the Riverside County Board of Supervisors, Legislature, CAL FIRE, or other public agency will exceed the total amount specified therein, and CITY has not agreed to make available the necessary additional funds, COUNTY shall have the right to unilaterally reduce the services furnished under this Agreement by an appropriate amount and shall promptly notify CITY, in writing, specifying the services to be reduced. Any COUNTY or CAL FIRE personnel reduction resulting solely due to an increase in employee salaries or expenses occurring after signing this Agreement and set forth in Exhibit “A” that CITY does not agree to fund, as described above, shall not be subject to relocation expense reimbursement by CITY. If CITY desires to add funds to the total included herein to cover the cost of increased salaries or services necessitated by actions described in this paragraph, such increase shall be accomplished by an additional appropriation by the City Council of CITY, and the appropriate amendment(s) to Exhibits “A,” “C,” and “D” approved by the parties hereto.
E. Chief Deputy of County Fire, as the COUNTY Contract Administarator, is authorized to negotiate and execute any amendments to Exhibit “A,” Exhibit “C,” or Exhibit “D” of this Agreement on behalf of COUNTY as authorized by the Board of Supervisors.
CITY shall designate a “Contract Administrator” who shall, under the supervision and direction of CITY, be authorized to execute amendments to Exhibits “A,” “C,” or “D” on behalf of CITY.
F. _______ [ X ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “B” Payment for Services Additional Terms are incorporated herein and shall additionally apply to this agreement regarding payment of services.
G. _______ [ X ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “C” are incorporated herein and shall additionally apply to this agreement regarding payment for the Fire Engine Use Agreement.
H. _______ [ X ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “D” are incorporated herein and shall additionally apply to this agreement regarding payment for Fire Marshall Services.
Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2026 to June 30, 2031
4 of 10
I. Notwithstanding Section III.G. above, as it relates to the Fire Engine Use Agreement, if applicable, additional terms as set forth are incorporated herein and shall additionally apply to this Agreement regarding payment of services. In the event that a fire engine, owned and maintained by the CITY has a catastrophic failure or is requested by the CITY, the COUNTY Fire Chief or Chief Deputy of County Fire may allow use of a COUNTY fire engine, free of charge, up to one hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental fee will be applied to the CITY invoice for use of said COUNTY fire engine. The rental fee shall be based upon the County Board of Supervisors Approved Fire Department Cost Recovery rates.
J. Notwithstanding Section III.H. above, as it relates to Fire Marshal services, if applicable, additional terms as set forth are incorporated herein and shall additionally apply to this Agreement regarding Fire Marshal services. In the event the CITY elects not to fund direct Fire Marshal personnel services outlined in Paragraph H (Exhibit “D”), the services must be provided by the COUNTY Office of the Fire Marshal pursuant to Health and Safety Code sections 13145 and 13146 and at a cost to the developer as outlined in COUNTY Ordinance No. 671 (Establishing Consolidated Fees for Land Use and Related Functions). Any services not provided for under Ordinance No. 671 will be at a cost to the CITY based upon the COUNTY approved productive hourly rate for cost recovery.
K. In the event that a COUNTY-owned squad, aerial apparatus, patrol (Type VI), or light vehicle is requested by the CITY for temporary operational use, the COUNTY Fire Chief or Chief Deputy of County Fire may allow use of a COUNTY squad, aerial apparatus, patrol (Type VI), or light vehicle, free of charge up to one hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental fee will be applied to the CITY invoice for use of said COUNTY squad, patrol (Type VI) or light vehicle based upon the County Board of Supervisors Approved Fire Department Cost Recovery rates.
L. In the event that a CITY elects to fund additional COUNTY positions not associated with Fire Marshal services, the positions will be outlined in the Exhibit “A.” Costs shall include, but are not limited to, IT, Communication, Uniforms, and general field supplies. All costs, including salaries and benefits, will be included in each quarterly invoice as outlined in Section III, Paragraph C.
SECTION IV: INITIAL TERM AND AMENDMENT
A. The term of this Agreement shall be from July 1, 2026, to June 30, 2031.
B. One (1) year prior to the date of expiration of this Agreement, CITY shall give COUNTY written notice of whether CITY intends to enter into a new Agreement with COUNTY for Fire Services and, if so, whether CITY intends to request a change in the level of Fire Services provided under this Agreement.
Cooperative Fire Agreement
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July 1, 2026 to June 30, 2031
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SECTION V: TERMINATION
During the term of this Agreement, this Agreement may only be terminated by the voters of either the COUNTY or the CITY pursuant to Government Code 55603.5.
SECTION VI: COOPERATIVE OPERATIONS
All Fire Services contemplated under this Agreement shall be performed by both parties to this Agreement working as one unit; therefore, personnel and/or equipment belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time to time for mutual aid.
SECTION VII: MUTUAL AID
Pursuant to Health and Safety Code sections 13050 et seq., when rendering mutual aid or assistance, COUNTY may, at the request of CITY, demand payment of charges and seek reimbursement of CITY costs for personnel, equipment use, and operating expenses as funded herein, under authority given by Health and Safety Code sections 13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such request of CITY, shall represent the CITY by following the procedures set forth in Health and Safety Code section 13052. This recovery does not include CITY resources outside of this Cooperative Agreement. Those resources would require the CITY to obtain cost recovery directly.
In all such instances, COUNTY shall give timely notice of the possible application of Health and Safety Code sections 13051 and 13054 to the officer designated by CITY.
SECTION VIII: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code section 13009, Riverside County Ordinance No. 787.10, section 5.D.2., and the California Fire Code, COUNTY may bring an action for collection of suppression costs of any fire caused by negligence, violation of law, or failure to correct noticed fire safety violations. Additionally, COUNTY may bring action for collection of costs against any person who negligently, intentionally or in violation of law causes an emergency response, including, but not limited to, a traffic accident, spill of toxic or flammable fluids or chemicals is liable for the costs of securing such emergency, including those costs pursuant to Government Code section 53150, et seq., as may be amended from time to time. When using CITY equipment and personnel under the terms of this Agreement, COUNTY may bring such actions for collection of costs incurred by CITY and the COUNTY. In such a case, CITY appoints and designates COUNTY as its agent in said collection proceedings. In the event of recovery, COUNTY shall apportion the recovered amount via the annual Cost Allocation Plan. This recovery does not include CITY resources outside of this Cooperative Agreement. Those resources would require the CITY to obtain cost recovery directly.
Cooperative Fire Agreement
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July 1, 2026 to June 30, 2031
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In all such instances, COUNTY shall give timely notice of the possible application of Health and Safety Code section 13009 to the officer designated by CITY.
SECTION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by COUNTY for the purpose of providing Fire Services under the terms of this Agreement shall be marked and accounted for in such a manner as to conform to the standard operating procedure established by the COUNTY for the segregation, care, and use of the respective property of each.
SECTION X: FACILITY
CITY shall provide Fire Station(s), strategically located to provide standard response time within the City of Lake Elsinore from which fire operations shall be conducted. If the Fire Station(s) are owned by the CITY, the CITY shall maintain the facilities at CITY’s cost and expense. In the event CITY requests COUNTY to undertake repairs or maintenance costs or services, the costs and expenses of such repairs or maintenance shall be reimbursed to COUNTY through the Support Services Cost Allocation, or as a direct Invoice to the CITY.
SECTION XI: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special districts and departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives (collectively, "CITY Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the Services performed hereunder by COUNTY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of COUNTY, its officers, employees, subcontractors, agents, or representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect to which COUNTY’s obligation to indemnify, including the cost to defend, the CITY Indemnitees does not apply is with respect to Liabilities resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.
To the fullest extent permitted by applicable law, CITY shall and does agree to indemnify, protect, defend and hold harmless COUNTY, its agencies, departments, directors, officers, agents, Board of Supervisors, elected and appointed officials and representatives (collectively, "COUNTY Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2026 to June 30, 2031
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or resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of CITY its officers, employees, subcontractors, agents, or representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect to which CITY’s obligation to indemnify, including the cost to defend, the COUNTY Indemnitees does not apply is with respect to Liabilities resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.
SECTION XII: AUDIT
A. COUNTY and CITY agree that their designated representative shall have the right to review and to copy any records and supporting documentation of the other party hereto pertaining to the performance of this Agreement. COUNTY and CITY agree to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated or as required by law, and to allow the auditor(s) of the other party access to such records during normal business hours. COUNTY and CITY agree to a similar right to audit records in any subcontract related to performance of this Agreement. (E.g., Gov. Code, §8546.7).
B. Each party shall bear its own costs in performing a requested audit.
SECTION XIII: DISPUTES
CITY shall select and appoint a “Contract Administrator” who shall, under the supervision and direction of CITY, be available for contract resolution or policy intervention with COUNTY, when, upon determination by the Chief or County Contract Administrator that a situation exists under this Agreement in which a decision to serve the interest of CITY has the potential to conflict with COUNTY interest or policy. Any dispute concerning a question of fact arising under the terms of this Agreement which is not disposed of within a reasonable period of time by the CITY and COUNTY employees normally responsible for the administration of this Agreement shall be brought to the attention of the Chief Executive Officer (or designated representative) of each organization for joint resolution. For purposes of this provision, a “reasonable period of time” shall be ten (10) calendar days or less. CITY and COUNTY agree to continue with the responsibilities under this Agreement during any dispute. Disputes that are not resolved informally by and between CITY and COUNTY representatives may be resolved, by mutual agreement of the parties, through mediation. Such mediator will be jointly selected by the parties. The costs associated with mediator shall be shared equally among the participating parties. If the mediation does not resolve the issue(s), or if the parties cannot agree to mediation, the parties reserve the right to seek remedies as provided by law or in equity. The parties agree, pursuant to Battaglia Enterprises v.
Superior Court (2013) 215 Cal.App.4th 309, that each of the parties are sophisticated and negotiated this agreement and this venue at arm’s length. Pursuant to this Agreement, the parties agree that venue for litigation shall be in the Superior Court of Riverside County. Should any party attempt to defeat this section and challenge venue in Superior Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2026 to June 30, 2031
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Court, the party challenging venue stipulates to request the Court change venue to San Bernardino County and shall not ask for venue in any other County.
Any claims or causes of actions, whether they arise out of unresolved disputes as specified in this section or claims by third parties that are made against the COUNTY, shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a timely manner. For claims that involve CAL FIRE employees, the claims shall be submitted to State of California Office of Risk and Insurance Management Department of General Services directly for processing. .
SECTION XIV: ATTORNEYS’ FEES
If CITY fails to remit payments for services rendered pursuant to any provision of this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all other remedies available.
In the event of litigation between COUNTY and CITY to enforce any of the provisions of this Agreement or any right of either party hereto, the unsuccessful party to such litigation agrees to pay the prevailing party’s costs and expenses, including reasonable attorneys’ fees, all of which shall be included in and as a part of the judgment rendered in such litigation.
SECTION XV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered delivered when deposited in the United States mail and addressed to:
COUNTY OF RIVERSIDE CITY OF LAKE ELSINORE
Riverside County Fire
Chief Deputy of County Fire City Manager
210 West San Jacinto Avenue City of Lake Elsinore
Perris, CA 92570 130 South Main Street
Lake Elsinore, CA 92530
Provisions of this section do not preclude any notices being delivered in person to the addresses shown above. Delivery in person shall constitute service hereunder, effective when such service is made.
SECTION XVI: PUBLIC RECORDS ACT REQUESTS
The parties understand and acknowledge that, as a public agency, COUNTY is required to comply with the Public Records Act (“PRA,” Gov. Code, § 7920 et seq.), which provides for the right of access to public records and other information in the event of the receipt of a qualifying request under the PRA. The parties understand and acknowledge that such compliance may require disclosure of all relevant, non-exempt documents that Cooperative Fire Agreement
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July 1, 2026 to June 30, 2031
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fall within the scope of a qualifying request under the PRA, including documents received from and/or concerning the other party to this Agreement.
SECTION XVII: ELECTRONIC SIGNATURE
This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party of this Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ((“CUETA”) Cal. Civ. Code, §§ 1633.1 to 1633.17), for executing this Agreement. The Parties further agree that the electronic signatures of the Parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures.
Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among Parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the Parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code.
SECTION XVIII: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision of Fire Services. It may be amended or modified upon the mutual written consent of the parties hereto where in accordance with applicable state law. This Agreement does NOT supplement other specific agreements entered into by both parties for equipment or facilities, and excepting those equipment or facilities agreements, this Agreement cancels and supersedes any previous agreement for the same or similar services. [Signature Provisions on following page]
Cooperative Fire Agreement
City of Lake Elsinore
July 1, 2026 to June 30, 2031
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IN WITNESS, WHEREOF, the duly authorized officials of the parties hereto have, in their respective capacities, set their hands as of the date first hereinabove written.
CITY OF LAKE ELSINORE
Dated: ___________________________ By: ____________________________ Robert Magee, City Mayor
ATTEST: APPROVED AS TO FORM:
By: _____________________________ By: _____________________________ Candice Alvarez, City Clerk Barbara Leibold, City Attorney
COUNTY OF RIVERSIDE, a political
subdivision of the State of California
Dated: ___________________________ By: _____________________________ Chair, Board of Supervisors
ATTEST: APPROVED AS TO FORM:
MINH C. TRAN,
KIMBERLY RECTOR County Counsel
Clerk of the Board
By: _____________________________ By: _____________________________ Deputy AARON C. GETTIS
Chief Deputy County Counsel
F:\data\RRU County Finance\Contract Cities\COOPERATIVE AGREEMENT\LAKE ELSINORE\LAKE ELSINORE Cooperative Agreement 07012023-06302026 20230215.docx $7,459,068
$8,091,588
$8,755,700
$8,755,700
$8,755,700
$41,817,755
$12,872,048
$13,504,568
$14,168,679
$14,168,679
$14,168,679
$68,882,654
FISCAL YEAR 2030/2031
TOTAL CITY BUDGET ESTIMATE FOR FY2026/2027 THRU FY2030/2031 CITY BUDGETED EXHIBIT "A" ESTIMATE (without Tax Credit) FISCAL YEAR 2026/2027
FISCAL YEAR 2027/2028
FISCAL YEAR 2028/2029
FISCAL YEAR 2029/2030
TOTAL CITY BUDGET ESTIMATE FOR FY2026/2027 THRU FY2030/2031 FISCAL YEAR 2026/2027
FISCAL YEAR 2027/2028
FISCAL YEAR 2028/2029
FISCAL YEAR 2029/2030
FISCAL YEAR 2030/2031
CITY BUDGETED EXHIBIT "A" ESTIMATE (with Tax Credit)
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL, HAZMAT AND
MEDICAL EMERGENCY FOR THE CITY OF LAKE ELSINORE
CREATED MARCH 17, 2026 FOR FY2026/2027 THRU FY2030/2031
CAPTAINS CAPTAIN
MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #10
Medic Squad 543,092 2 304,729 1 528,742 2 1,376,563 5
STA #85
Medic Engine 617,754 2 543,092 2 528,742 2 1,689,588 6
STA #94
Medic Engine 617,754 2 543,092 2 528,742 2 1,689,588 6
STA #97
Medic Truck 814,638 3 704,373 3 793,113 3 2,312,124 9
*(Truck County) *0 3 3
304,729 1 528,742 2 833,471 3
66–HR Workweek 308,877 1 304,729 1 264,371 1 877,977 3
SUBTOTALS 1,544,385 2,443,914 914,187 704,373 3,172,452 $8,779,311 8 9 3 3 12 35
137,794 137,794 1
247,904 247,904 1
201,261 201,261 1
183,598 183,598 1
SUBTOTAL $770,557 39
31,463 1,133,621 36.03
17,323 17,323 1
16,646 6,278 274,797 15
10,650 372,750 35
41.94 31,850 414,511
95,400 333,899 3.5
48.86 37,104 482,901
4,100 12,241 69,776
$3,099,577
112,603
55,000 110,000 2
39 $12,872,048
* ($5,412,980)
$7,459,068
* (3,200,442)
(2,212,538)
($5,412,980)
3.5 35.00
7,226 1.03
15 ** 36.03
4 3.5
5 EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL, HAZMAT AND
Monitors/Defibs
Hazmat Stations
Number of Hazmat Calls
Fire Stations Assigned Staff
Number of Calls Battalion Chief Allocation
Assigned Medic FTE Total Assigned Staff
NET ESTIMATED CITY BUDGET
STRUCTURAL FIRE TAXES
ESTIMATED REDEVELOPMENT PASS THRU
TOTAL ESTIMATED TAX FUNDING
TOTAL STAFF COUNT
TOTAL ESTIMATED CITY BUDGET
LAKE ELSINORE ESTIMATED FIRE TAX CREDIT
SUPPORT SERVICES SUBTOTAL
DIRECT CHARGES
FIRE ENGINE USE AGREEMENT each engine
Hazmat Support (Schedule I) per Call and per Station
Medic Program (Schedule C) Medic FTE and per Defib
ECC Support (Schedule E) per Call and per Station
per Fire Suppression Equip
Battalion Chief Support (Schedule D)
Fleet Support (Schedule F)
Comm/IT Support (Schedule G) per Call and per Station
per Fire Station Staff
DEPUTY FIRE MARSHAL (PCN 00151305) each
FIRE SAFETY SPECIALIST (PCN 00131482) each
MEDICAL EMERGENCY FOR THE CITY OF LAKE ELSINORE
CREATED MARCH 17, 2026 FOR FY2026/2027
Vacation Relief
SUBTOTAL STAFF
*See notation below for estimate assumptions
EXECUTIVE ASSISTANT II (PCN 00145381) each
FIRE SYSTEMS INSPECTOR (PCN 00006977) each
Administrative/Operational (Schedule A) per assigned Staff * Volunteer Program (Schedule B) per Entity Allocation
SUPPORT SERVICES (Fire Cost Allocation Plan)
FY26/27EXHIBIT "A"
CITY OF LAKE ELSINORE
434,151 55,000
427,591 31,463
356,636 17,323
308,877 16,646
345,275 6,278
271,546 10,650
304,729 31,850
234,791 41.94
264,371 95,400
154,762 37,104
126,332 48.86
247,904 1,840
220,681 430.25
137,794 12,241
124,307 4,099.65
140,079 6,434
201,261
183,598
110,917
235,306
520230 522310
520300 522360
520320 522860
520800 522870
520805 522890
520815 523220
520830 523680
520840 526700
520845 526940
521380 527280
521440 529500
521540 529510
521600 529550
521660 537240
521680 542060
Locks/Keys
Rent-Lease Bldgs
Office Equip Non Fixed Assets
Licenses And Permits
Pharmaceuticals
Other Medical Care Materials
Medical-Dental Supplies
Maint-Extermination
Maint-Building and Improvement
Maint-Telephone
Maint-Underground Tanks
HAZMAT VEHICLE REPLACEMENT
FIRE SYSTEMS INSPECTOR
*Cost Assumptions:
- Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2025-26 dated January 2026 Preliminary - Non-Safety Personnel and Support Services costs based on FY26/27 Cost Allocation Plan with 5% escalator for FY 27/28 and 28/29.
FY 26/27 DIRECT BILL ACCOUNT CODE
Cellular Phone
Pager Service
Telephone Service
OFFICE ASSISTANT III
SUPERVISING FIRE MARSHAL
Laundry Services
Household Furnishings
Trash
Maint-Copier Machines
Improvements-Building
Interfnd Exp-Utilities
Water
Heating Fuel
Electricity
Awards/Recognition
- All Salaries based on Salary, Pay Differentials, and Operating Expenses Schedule FY 2026-2027 Dated February 6, 2026
FIRE ENGINE
SRVDEL
VOL DEL
MEDIC MONITORS/DEFIBS REPLACEMENT
BC SUPPORT
ECC STATION
ECC CALLS
FLEET SUPPORT
COMM/IT STATION
COMM/IT CALLS
FACILITY STATION
FACILITY FTE
HAZMAT STATION
HAZMAT CALLS
ADMIN SVCS ANALYST II
ADMIN SVCS ASST
DEPUTY FIRE MARSHAL
ENG/MEDIC
Maint-Kitchen Equipment
Maint-Office Equipment
Maint-Service Contracts
EMERGENCY MEDICAL SERVICE SPEC
EXECUTIVE ASSISTANT II
FIRE PERMIT TECHNICIAN
FIRE PREVENTION TECHNICIAN
FIRE SAFETY SPECIALIST
Household Expense
Appliances
FF II
FF II/MEDIC
CAPT MEDIC FTE
CAPT MEDIC
ENG
Cleaning and Custodial Supp
DEPUTY CHIEF
DIV CHIEF
BAT CHIEF
FY 26/27 POSITION SALARIES TOP STEP
Emergency Command Center Support - Dispatch services costs Personnel
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/Defibrillator replace Communications / IT Support - Support staff, communications, radio maintenance, computer support functio Facility Support - Facility maintenance staff with associated operating costs.
Office Supplies/Equip.
Battalion Chief Support - Pooled BC coverage for Cities/Agencies.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Hazmat Program - Support staff, operating costs, and vehicle replacement Training
Data Processing
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance / Accounting Procurement
Public Affairs / Education
Fire Fighting Equip.
FY26/27EXHIBIT "A"
CITY OF LAKE ELSINORE
CAPTAINS CAPTAIN
MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #10
Medic Squad 570,247 2 319,965 1 555,179 2 1,445,391 5
STA #85
Medic Engine 648,642 2 570,247 2 555,179 2 1,774,067 6
STA #94
Medic Engine 648,642 2 570,247 2 555,179 2 1,774,067 6
STA #97
Medic Truck 855,370 3 739,592 3 832,769 3 2,427,730 9
*(Truck County) *0 3 3
319,965 1 555,179 2 875,145 3
66–HR Workweek 324,321 1 319,965 1 277,590 1 921,876 3
SUBTOTALS 1,621,604 2,566,110 959,896 739,592 3,331,075 $9,218,277 8 9 3 3 12 35
144,684 144,684 1
260,299 260,299 1
211,324 211,324 1
192,778 192,778 1
SUBTOTAL $809,085 39
33,036 1,190,292 36.03
18,189 18,189 1
17,478 6,592 288,542 15
11,183 391,388 35
44.04 33,443 435,260
100,170 350,595 3.5
51.30 38,959 507,073
4,305 12,853 73,265
$3,254,604
112,603
55,000 110,000 2
39 $13,504,568
* ($5,412,980)
$8,091,588
* (3,200,442)
(2,212,538)
($5,412,980)
3.5 35.00
7,226 1.03
15 ** 36.03
4 3.5
5 Monitors/Defibs
Hazmat Stations
Number of Hazmat Calls
Fire Stations Assigned Staff
Number of Calls Battalion Chief Allocation
Assigned Medic FTE Total Assigned Staff
NET ESTIMATED CITY BUDGET
STRUCTURAL FIRE TAXES
ESTIMATED REDEVELOPMENT PASS THRU
TOTAL ESTIMATED TAX FUNDING
TOTAL STAFF COUNT
TOTAL ESTIMATED CITY BUDGET
LAKE ELSINORE ESTIMATED FIRE TAX CREDIT
SUPPORT SERVICES SUBTOTAL
DIRECT CHARGES
FIRE ENGINE USE AGREEMENT each engine
Fleet Support (Schedule F) per Fire Suppression Equip
Comm/IT Support (Schedule G) per Call and per Station
Hazmat Support (Schedule I) per Call and per Station
per Defib
Battalion Chief Support (Schedule D) per Fire Station Staff ECC Support (Schedule E) per Call and per Station
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) per assigned Staff * Volunteer Program (Schedule B) per Entity Allocation
Medic Program (Schedule C) Medic FTE and
FIRE SAFETY SPECIALIST (PCN 00131482) each
FIRE SYSTEMS INSPECTOR (PCN 00006977) each
SUBTOTAL STAFF
EXECUTIVE ASSISTANT II (PCN 00145381) each
DEPUTY FIRE MARSHAL (PCN 00151305) each
*See notation below for estimate assumptions
Vacation Relief
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL, HAZMAT AND
MEDICAL EMERGENCY FOR THE CITY OF LAKE ELSINORE
CREATED MARCH 17, 2026 FOR FY2027/2028
FY27/28 EXHIBIT "A"
CITY OF LAKE ELSINORE
455,859 55,000
448,971 33,036
374,468 18,189
324,321 17,478
362,539 6,592
285,123 11,183
319,965 33,443
246,531 44.04
277,590 100,170
162,500 38,959
132,649 51.30
260,299 1,932
231,715 451.76
144,684 12,853
130,522 4,304.63
147,083 6,756
211,324
192,778
116,463
247,071
520230 522310
520300 522360
520320 522860
520800 522870
520805 522890
520815 523220
520830 523680
520840 526700
520845 526940
521380 527280
521440 529500
521540 529510
521600 529550
521660 537240
521680 542060
Water
Interfnd Exp-Utilities
Improvements-Building
Other Medical Care Materials
Pharmaceuticals
Licenses And Permits
Office Equip Non Fixed Assets
Rent-Lease Bldgs
Locks/Keys
Awards/Recognition
Electricity
Heating Fuel
Maint-Copier Machines
Maint-Kitchen Equipment
Maint-Office Equipment
Maint-Service Contracts
Maint-Telephone
Maint-Underground Tanks
Household Expense
Appliances
Cleaning and Custodial Supp
Laundry Services
Household Furnishings
Trash
- Non-Safety Personnel and Support Services costs based on FY26/27 Cost Allocation Plan with 5% escalator for FY 27/28 and 28/29.
FY 27/28 DIRECT BILL ACCOUNT CODE
Cellular Phone
Pager Service
Telephone Service
OFFICE ASSISTANT III
SUPERVISING FIRE MARSHAL
*Cost Assumptions:
- All Salaries based on Salary, Pay Differentials, and Operating Expenses Schedule FY 2026-2027 Dated February 6, 2026 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2025-26 dated January 2026 Preliminary Maint-Building and Improvement
Maint-Extermination
Medical-Dental Supplies
FIRE PERMIT TECHNICIAN HAZMAT CALLS
FIRE PREVENTION TECHNICIAN HAZMAT VEHICLE REPLACEMENT
FIRE SAFETY SPECIALIST
FIRE SYSTEMS INSPECTOR
DEPUTY FIRE MARSHAL FACILITY STATION
EMERGENCY MEDICAL SERVICE SPEC FACILITY FTE
EXECUTIVE ASSISTANT II HAZMAT STATION
FF II/MEDIC FLEET SUPPORT
ADMIN SVCS ANALYST II COMM/IT STATION
ADMIN SVCS ASST COMM/IT CALLS
ENG BC SUPPORT
ENG/MEDIC ECC STATION
FF II ECC CALLS
BAT CHIEF VOL DEL
CAPT MEDIC FTE
CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT
FY 27/28 POSITION SALARIES TOP STEP
DEPUTY CHIEF FIRE ENGINE
DIV CHIEF SRVDEL
Communications / IT Support - Support staff, communications, radio maintenance, computer support function Facility Support - Facility maintenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement Battalion Chief Support - Pooled BC coverage for Cities/Agencies.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs Personnel Office Supplies/Equip.
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/Defibrillator replace Finance / Accounting Procurement
Training Public Affairs / Education
Data Processing Fire Fighting Equip.
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
FY27/28 EXHIBIT "A"
CITY OF LAKE ELSINORE
CAPTAINS CAPTAIN
MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #10
Medic Squad 598,758 2 335,963 1 582,939 2 1,517,661 5
STA #85
Medic Engine 681,074 2 598,758 2 582,939 2 1,862,771 6
STA #94
Medic Engine 681,074 2 598,758 2 582,939 2 1,862,771 6
STA #97
Medic Truck 898,137 3 776,573 3 874,409 3 2,549,119 9
*(Truck County) *0 3 3
335,963 1 582,939 2 918,902 3
66–HR Workweek 340,537 1 335,963 1 291,470 1 967,970 3
SUBTOTALS 1,702,685 2,694,412 1,007,890 776,573 3,497,634 $9,679,194 8 9 3 3 12 35
151,918 151,918 1
273,314 273,314 1
221,890 221,890 1
202,417 202,417 1
SUBTOTAL $849,539 39
34,688 1,249,801 36.03
19,098 19,098 1
18,352 6,922 302,965 15
11,742 410,975 35
46.24 35,115 457,048
105,179 368,125 3.5
53.87 40,907 532,403
4,520 13,496 76,928
$3,417,343
112,603
55,000 110,000 2
39 $14,168,679
* ($5,412,980)
$8,755,700
* (3,200,442)
(2,212,538)
($5,412,980)
3.5 35.00
7,226 1.03
15 ** 36.03
4 3.5
5 Monitors/Defibs
Hazmat Stations
Number of Hazmat Calls
Fire Stations Assigned Staff
Number of Calls Battalion Chief Allocation
Assigned Medic FTE Total Assigned Staff
NET ESTIMATED CITY BUDGET
STRUCTURAL FIRE TAXES
ESTIMATED REDEVELOPMENT PASS THRU
TOTAL ESTIMATED TAX FUNDING
TOTAL STAFF COUNT
TOTAL ESTIMATED CITY BUDGET
LAKE ELSINORE ESTIMATED FIRE TAX CREDIT
SUPPORT SERVICES SUBTOTAL
DIRECT CHARGES
FIRE ENGINE USE AGREEMENT each engine
Fleet Support (Schedule F) per Fire Suppression Equip
Comm/IT Support (Schedule G) per Call and per Station
Hazmat Support (Schedule I) per Call and per Station
per Defib
Battalion Chief Support (Schedule D) per Fire Station Staff ECC Support (Schedule E) per Call and per Station
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) per assigned Staff * Volunteer Program (Schedule B) per Entity Allocation
Medic Program (Schedule C) Medic FTE and
FIRE SAFETY SPECIALIST (PCN 00131482) each
FIRE SYSTEMS INSPECTOR (PCN 00006977) each
SUBTOTAL STAFF
EXECUTIVE ASSISTANT II (PCN 00145381) each
DEPUTY FIRE MARSHAL (PCN 00151305) each
*See notation below for estimate assumptions
Vacation Relief
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL, HAZMAT AND
MEDICAL EMERGENCY FOR THE CITY OF LAKE ELSINORE
CREATED MARCH 17, 2026 FOR FY2028/2029
FY27/28 EXHIBIT "A"
CITY OF LAKE ELSINORE
478,652 55,000
471,420 34,688
393,191 19,098
340,537 18,352
380,666 6,922
299,379 11,742
335,963 35,115
258,858 46.24
291,470 105,179
170,625 40,907
139,281 53.87
273,314 2,029
243,301 474.35
151,918 13,496
137,048 4,519.86
154,437 7,094
221,890
202,417
122,286
259,425
520230 522310
520300 522360
520320 522860
520800 522870
520805 522890
520815 523220
520830 523680
520840 526700
520845 526940
521380 527280
521440 529500
521540 529510
521600 529550
521660 537240
521680 542060
Water
Interfnd Exp-Utilities
Improvements-Building
Other Medical Care Materials
Pharmaceuticals
Licenses And Permits
Office Equip Non Fixed Assets
Rent-Lease Bldgs
Locks/Keys
Awards/Recognition
Electricity
Heating Fuel
Maint-Copier Machines
Maint-Kitchen Equipment
Maint-Office Equipment
Maint-Service Contracts
Maint-Telephone
Maint-Underground Tanks
Household Expense
Appliances
Cleaning and Custodial Supp
Laundry Services
Household Furnishings
Trash
- Non-Safety Personnel and Support Services costs based on FY26/27 Cost Allocation Plan with 5% escalator for FY 27/28 and 28/29.
FY 28/29 DIRECT BILL ACCOUNT CODE
Cellular Phone
Pager Service
Telephone Service
OFFICE ASSISTANT III
SUPERVISING FIRE MARSHAL
*Cost Assumptions:
- All Salaries based on Salary, Pay Differentials, and Operating Expenses Schedule FY 2026-2027 Dated February 6, 2026 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2025-26 dated January 2026 Preliminary Maint-Building and Improvement
Maint-Extermination
Medical-Dental Supplies
FIRE PERMIT TECHNICIAN HAZMAT CALLS
FIRE PREVENTION TECHNICIAN HAZMAT VEHICLE REPLACEMENT
FIRE SAFETY SPECIALIST
FIRE SYSTEMS INSPECTOR
DEPUTY FIRE MARSHAL FACILITY STATION
EMERGENCY MEDICAL SERVICE SPEC FACILITY FTE
EXECUTIVE ASSISTANT II HAZMAT STATION
FF II/MEDIC FLEET SUPPORT
ADMIN SVCS ANALYST II COMM/IT STATION
ADMIN SVCS ASST COMM/IT CALLS
ENG BC SUPPORT
ENG/MEDIC ECC STATION
FF II ECC CALLS
BAT CHIEF VOL DEL
CAPT MEDIC FTE
CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT
FY 28/29 POSITION SALARIES TOP STEP
DEPUTY CHIEF FIRE ENGINE
DIV CHIEF SRVDEL
Communications / IT Support - Support staff, communications, radio maintenance, computer support function Facility Support - Facility maintenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement Battalion Chief Support - Pooled BC coverage for Cities/Agencies.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs Personnel Office Supplies/Equip.
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/Defibrillator replace Finance / Accounting Procurement
Training Public Affairs / Education
Data Processing Fire Fighting Equip.
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
FY27/28 EXHIBIT "A"
CITY OF LAKE ELSINORE
CAPTAINS CAPTAIN
MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #10
Medic Squad 598,758 2 335,963 1 582,939 2 1,517,661 5
STA #85
Medic Engine 681,074 2 598,758 2 582,939 2 1,862,771 6
STA #94
Medic Engine 681,074 2 598,758 2 582,939 2 1,862,771 6
STA #97
Medic Truck 898,137 3 776,573 3 874,409 3 2,549,119 9
*(Truck County) *0 3 3
335,963 1 582,939 2 918,902 3
66–HR Workweek 340,537 1 335,963 1 291,470 1 967,970 3
SUBTOTALS 1,702,685 2,694,412 1,007,890 776,573 3,497,634 $9,679,194 8 9 3 3 12 35
151,918 151,918 1
273,314 273,314 1
221,890 221,890 1
202,417 202,417 1
SUBTOTAL $849,539 39
34,688 1,249,801 36.03
19,098 19,098 1
18,352 6,922 302,965 15
11,742 410,975 35
46.24 35,115 457,048
105,179 368,125 3.5
53.87 40,907 532,403
4,520 13,496 76,928
$3,417,343
112,603
55,000 110,000 2
39 $14,168,679
* ($5,412,980)
$8,755,700
* (3,200,442)
(2,212,538)
($5,412,980)
3.5 35.00
7,226 1.03
15 ** 36.03
4 3.5
5 Monitors/Defibs
Hazmat Stations
Number of Hazmat Calls
Fire Stations Assigned Staff
Number of Calls Battalion Chief Allocation
Assigned Medic FTE Total Assigned Staff
NET ESTIMATED CITY BUDGET
STRUCTURAL FIRE TAXES
ESTIMATED REDEVELOPMENT PASS THRU
TOTAL ESTIMATED TAX FUNDING
TOTAL STAFF COUNT
TOTAL ESTIMATED CITY BUDGET
LAKE ELSINORE ESTIMATED FIRE TAX CREDIT
SUPPORT SERVICES SUBTOTAL
DIRECT CHARGES
FIRE ENGINE USE AGREEMENT each engine
Fleet Support (Schedule F) per Fire Suppression Equip
Comm/IT Support (Schedule G) per Call and per Station
Hazmat Support (Schedule I) per Call and per Station
per Defib
Battalion Chief Support (Schedule D) per Fire Station Staff ECC Support (Schedule E) per Call and per Station
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) per assigned Staff * Volunteer Program (Schedule B) per Entity Allocation
Medic Program (Schedule C) Medic FTE and
FIRE SAFETY SPECIALIST (PCN 00131482) each
FIRE SYSTEMS INSPECTOR (PCN 00006977) each
SUBTOTAL STAFF
EXECUTIVE ASSISTANT II (PCN 00145381) each
DEPUTY FIRE MARSHAL (PCN 00151305) each
*See notation below for estimate assumptions
Vacation Relief
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL, HAZMAT AND
MEDICAL EMERGENCY FOR THE CITY OF LAKE ELSINORE
CREATED MARCH 17, 2026 FOR FY2029/2030
FY27/28 EXHIBIT "A"
CITY OF LAKE ELSINORE
478,652 55,000
471,420 34,688
393,191 19,098
340,537 18,352
380,666 6,922
299,379 11,742
335,963 35,115
258,858 46.24
291,470 105,179
170,625 40,907
139,281 53.87
273,314 2,029
243,301 474.35
151,918 13,496
137,048 4,519.86
154,437 7,094
221,890
202,417
122,286
259,425
520230 522310
520300 522360
520320 522860
520800 522870
520805 522890
520815 523220
520830 523680
520840 526700
520845 526940
521380 527280
521440 529500
521540 529510
521600 529550
521660 537240
521680 542060
Water
Interfnd Exp-Utilities
Improvements-Building
Other Medical Care Materials
Pharmaceuticals
Licenses And Permits
Office Equip Non Fixed Assets
Rent-Lease Bldgs
Locks/Keys
Awards/Recognition
Electricity
Heating Fuel
Maint-Copier Machines
Maint-Kitchen Equipment
Maint-Office Equipment
Maint-Service Contracts
Maint-Telephone
Maint-Underground Tanks
Household Expense
Appliances
Cleaning and Custodial Supp
Laundry Services
Household Furnishings
Trash
- Non-Safety Personnel and Support Services costs based on FY26/27 Cost Allocation Plan with 5% escalator for FY 27/28 and 28/29.
FY 29/30 DIRECT BILL ACCOUNT CODE
Cellular Phone
Pager Service
Telephone Service
OFFICE ASSISTANT III
SUPERVISING FIRE MARSHAL
*Cost Assumptions:
- All Salaries based on Salary, Pay Differentials, and Operating Expenses Schedule FY 2026-2027 Dated February 6, 2026 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2025-26 dated January 2026 Preliminary Maint-Building and Improvement
Maint-Extermination
Medical-Dental Supplies
FIRE PERMIT TECHNICIAN HAZMAT CALLS
FIRE PREVENTION TECHNICIAN HAZMAT VEHICLE REPLACEMENT
FIRE SAFETY SPECIALIST
FIRE SYSTEMS INSPECTOR
DEPUTY FIRE MARSHAL FACILITY STATION
EMERGENCY MEDICAL SERVICE SPEC FACILITY FTE
EXECUTIVE ASSISTANT II HAZMAT STATION
FF II/MEDIC FLEET SUPPORT
ADMIN SVCS ANALYST II COMM/IT STATION
ADMIN SVCS ASST COMM/IT CALLS
ENG BC SUPPORT
ENG/MEDIC ECC STATION
FF II ECC CALLS
BAT CHIEF VOL DEL
CAPT MEDIC FTE
CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT
FY 29/30 POSITION SALARIES TOP STEP
DEPUTY CHIEF FIRE ENGINE
DIV CHIEF SRVDEL
Communications / IT Support - Support staff, communications, radio maintenance, computer support function Facility Support - Facility maintenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement Battalion Chief Support - Pooled BC coverage for Cities/Agencies.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs Personnel Office Supplies/Equip.
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/Defibrillator replace Finance / Accounting Procurement
Training Public Affairs / Education
Data Processing Fire Fighting Equip.
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
FY27/28 EXHIBIT "A"
CITY OF LAKE ELSINORE
CAPTAINS CAPTAIN
MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #10
Medic Squad 598,758 2 335,963 1 582,939 2 1,517,661 5
STA #85
Medic Engine 681,074 2 598,758 2 582,939 2 1,862,771 6
STA #94
Medic Engine 681,074 2 598,758 2 582,939 2 1,862,771 6
STA #97
Medic Truck 898,137 3 776,573 3 874,409 3 2,549,119 9
*(Truck County) *0 3 3
335,963 1 582,939 2 918,902 3
66–HR Workweek 340,537 1 335,963 1 291,470 1 967,970 3
SUBTOTALS 1,702,685 2,694,412 1,007,890 776,573 3,497,634 $9,679,194 8 9 3 3 12 35
151,918 151,918 1
273,314 273,314 1
221,890 221,890 1
202,417 202,417 1
SUBTOTAL $849,539 39
34,688 1,249,801 36.03
19,098 19,098 1
18,352 6,922 302,965 15
11,742 410,975 35
46.24 35,115 457,048
105,179 368,125 3.5
53.87 40,907 532,403
4,520 13,496 76,928
$3,417,343
112,603
55,000 110,000 2
39 $14,168,679
* ($5,412,980)
$8,755,700
* (3,200,442)
(2,212,538)
($5,412,980)
3.5 35.00
7,226 1.03
15 ** 36.03
4 3.5
5 Monitors/Defibs
Hazmat Stations
Number of Hazmat Calls
Fire Stations Assigned Staff
Number of Calls Battalion Chief Allocation
Assigned Medic FTE Total Assigned Staff
NET ESTIMATED CITY BUDGET
STRUCTURAL FIRE TAXES
ESTIMATED REDEVELOPMENT PASS THRU
TOTAL ESTIMATED TAX FUNDING
TOTAL STAFF COUNT
TOTAL ESTIMATED CITY BUDGET
LAKE ELSINORE ESTIMATED FIRE TAX CREDIT
SUPPORT SERVICES SUBTOTAL
DIRECT CHARGES
FIRE ENGINE USE AGREEMENT each engine
Fleet Support (Schedule F) per Fire Suppression Equip
Comm/IT Support (Schedule G) per Call and per Station
Hazmat Support (Schedule I) per Call and per Station
per Defib
Battalion Chief Support (Schedule D) per Fire Station Staff ECC Support (Schedule E) per Call and per Station
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) per assigned Staff * Volunteer Program (Schedule B) per Entity Allocation
Medic Program (Schedule C) Medic FTE and
FIRE SAFETY SPECIALIST (PCN 00131482) each
FIRE SYSTEMS INSPECTOR (PCN 00006977) each
SUBTOTAL STAFF
EXECUTIVE ASSISTANT II (PCN 00145381) each
DEPUTY FIRE MARSHAL (PCN 00151305) each
*See notation below for estimate assumptions
Vacation Relief
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PREVENTION, RESCUE, FIRE MARSHAL, HAZMAT AND
MEDICAL EMERGENCY FOR THE CITY OF LAKE ELSINORE
CREATED MARCH 17, 2026 FOR FY2030/2031
FY27/28 EXHIBIT "A"
CITY OF LAKE ELSINORE
478,652 55,000
471,420 34,688
393,191 19,098
340,537 18,352
380,666 6,922
299,379 11,742
335,963 35,115
258,858 46.24
291,470 105,179
170,625 40,907
139,281 53.87
273,314 2,029
243,301 474.35
151,918 13,496
137,048 4,519.86
154,437 7,094
221,890
202,417
122,286
259,425
520230 522310
520300 522360
520320 522860
520800 522870
520805 522890
520815 523220
520830 523680
520840 526700
520845 526940
521380 527280
521440 529500
521540 529510
521600 529550
521660 537240
521680 542060
Water
Interfnd Exp-Utilities
Improvements-Building
Other Medical Care Materials
Pharmaceuticals
Licenses And Permits
Office Equip Non Fixed Assets
Rent-Lease Bldgs
Locks/Keys
Awards/Recognition
Electricity
Heating Fuel
Maint-Copier Machines
Maint-Kitchen Equipment
Maint-Office Equipment
Maint-Service Contracts
Maint-Telephone
Maint-Underground Tanks
Household Expense
Appliances
Cleaning and Custodial Supp
Laundry Services
Household Furnishings
Trash
- Non-Safety Personnel and Support Services costs based on FY26/27 Cost Allocation Plan with 5% escalator for FY 27/28 and 28/29.
FY 30/31 DIRECT BILL ACCOUNT CODE
Cellular Phone
Pager Service
Telephone Service
OFFICE ASSISTANT III
SUPERVISING FIRE MARSHAL
*Cost Assumptions:
- All Salaries based on Salary, Pay Differentials, and Operating Expenses Schedule FY 2026-2027 Dated February 6, 2026 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2025-26 dated January 2026 Preliminary Maint-Building and Improvement
Maint-Extermination
Medical-Dental Supplies
FIRE PERMIT TECHNICIAN HAZMAT CALLS
FIRE PREVENTION TECHNICIAN HAZMAT VEHICLE REPLACEMENT
FIRE SAFETY SPECIALIST
FIRE SYSTEMS INSPECTOR
DEPUTY FIRE MARSHAL FACILITY STATION
EMERGENCY MEDICAL SERVICE SPEC FACILITY FTE
EXECUTIVE ASSISTANT II HAZMAT STATION
FF II/MEDIC FLEET SUPPORT
ADMIN SVCS ANALYST II COMM/IT STATION
ADMIN SVCS ASST COMM/IT CALLS
ENG BC SUPPORT
ENG/MEDIC ECC STATION
FF II ECC CALLS
BAT CHIEF VOL DEL
CAPT MEDIC FTE
CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT
FY 30/31 POSITION SALARIES TOP STEP
DEPUTY CHIEF FIRE ENGINE
DIV CHIEF SRVDEL
Communications / IT Support - Support staff, communications, radio maintenance, computer support function Facility Support - Facility maintenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement Battalion Chief Support - Pooled BC coverage for Cities/Agencies.
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs Personnel Office Supplies/Equip.
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/Defibrillator replace Finance / Accounting Procurement
Training Public Affairs / Education
Data Processing Fire Fighting Equip.
SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
FY27/28 EXHIBIT "A"
CITY OF LAKE ELSINORE
Exhibit “B”
CITY OF LAKE ELSINORE
July 1, 2026 – June 30, 2031
1 of 1
EXHIBIT “B”
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL AID FOR THE CITY OF LAKE ELSINORE
DATED JULY 1, 2026
PAYMENT FOR SERVICES
ADDITIONAL TERMS
COUNTY shall make a claim to CITY for the actual cost of contracted services as shown on Exhibit “A” during each of the following periods:
(1) July 1 through September 30, claim in October;
(2) October 1 through December 31, claim in January;
(3) January 1 through March 31, claim in April; and
(4) April 1 through June 30, claim in July/August.
The claims shall be for actual costs of services after any deduction for estimated Structural Fire taxes and/or Redevelopment, with final reconciliation of fire taxes to actual revenue received which may result in an additional credit or expense to CITY in the August final claim. CITY shall pay each claim within 30 days after receipt thereof.
COUNTY shall allow a credit in the amount of the Structural Fire taxes as determined by COUNTY Auditor Controller/Treasurer Tax Collector Office to be collected in each fiscal year of this Agreement. The allowed credit shall not exceed the cost of contracted services.
Exhibit “C”
CITY OF LAKE ELSINORE
July 1, 2026 – June 30, 2031
EXHIBIT “C”
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL
AND MEDICAL EMERGENCY SERVICES FOR THE CITY LAKE ELSINORE DATED JULY 1, 2026
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
FIRE ENGINE USE AGREEMENT
Station 85
Engine E85, RCO No. 16-8500 (VIN:4S7CT2D93HC081450) $ 55,000.00 Station 94
Engine E94, RCO No. 15-8370 (VIN: 4S7CT2D9XEC079058) $ 55,000.00 $ 110,000.00
The Fire Engine Use Agreement is utilized in the event that a fire engine(s) which was initially purchased by the CITY, and then the CITY elects to have the COUNTY take responsibility of said fire engine(s). The Fire Engine Use Agreement guarantees the CITY the use of this fire engine(s), the COUNTY network of equipment, and resources of the COUNTY.
This fire engine(s) shall be used as an integrated unit for Fire Services as set forth in this Cooperative Agreement between the COUNTY and CITY, and shall be stationed primarily in the CITY. The change in ownership of the fire engine does not waive or supersede any responsibilities of the CITY pursuant to this agreement. This exhibit is strictly to further detail for the CITY, the responsibilities and costs associated within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire Engine Use Agreement is inseparable.
The CITY will have the option of transferring title of said fire engine(s) to the COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County will take ownership of the said fire engine(s), and the County will maintain insurance on said fire engine(s). If the CITY opts to maintain ownership and title of said fire engine(s), the CITY will maintain insurance on said fire engine(s). Proof of Insurance is to be provided to the COUNTY.
The COUNTY will ensure a working fire engine(s) is available for the CITY at all times under this agreement. All capital improvements and/or betterments to the fire Exhibit “C”
CITY OF LAKE ELSINORE
July 1, 2026 – June 30, 2031
engine(s) listed above, will be the responsibility and paid for by the owner of said fire engine(s). All other maintenance and repairs to the fire engine(s) listed above, will be the responsibility and paid for by the COUNTY under this Agreement.
When the Riverside County Fire Department Fleet personnel determine the fire engine(s) listed above is due for replacement, the COUNTY will purchase a new fire engine(s); and, the owner of the old fire engine(s) may survey said fire engine(s) or reallocate as a second roll response fire engine.
The annual cost for this service is calculated at 1/20 of the replacement cost. The current replacement cost is $1,100,000. If this Agreement is entered into midyear, the annual cost will be prorated accordingly.
The CITY may opt out of this Agreement at any time in writing and the costs will be prorated accordingly by fiscal year. No refunds will be provided for any prior payments. If the fire engine(s) have been titled to the COUNTY and the fire engine(s) are still within their useful life cycle, the ownership will not revert back to the CITY unless the entire Cooperative Agreement is terminated.
Exhibit “D”
CITY OF LAKE ELSINORE
July 1, 2026 – June 30, 2031
EXHIBIT “D”
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, FIRE MARSHAL, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LAKE ELSINORE DATED JULY 1, 2026
PAYMENT FOR ADDITIONAL SERVICES
OFFICE OF THE FIRE MARSHAL AGREEMENT
The Fire Marshal Agreement is utilized in the event a CITY elects to fund COUNTY Fire Marshal personnel to perform the duties of the Office of the Fire Marshal.
The COUNTY Chief Deputy will assign a COUNTY Manager as the Office of the Fire Marshal Liaison (“OFM Liaison”). The Chief Deputy may delegate certain authority to the OFM Liaison, as the Fire Marshal’s duly authorized designee and the OFM Liaison shall be responsible for directing the Fire Marshal Services provided to CITY as set forth in this Exhibit “D.”
The Fire Marshal duties include:
For conformance with applicable laws, codes and regulations concerning fire protection and life safety -
• Review Planning and Development Cases for the CITY
• Review and inspection of construction development for the CITY • State mandated Fire/Life Safety Inspections in accordance with Health and Safety Code sections 13146.1, 13146.2, 13146.3, 13217 and 13235 • Review, Permitting and Inspection of Special Events
• Investigation of fire safety complaints
• Meeting with development applicants and customers
• Business inspections
Administrative activities:
• Creation and maintenance of forms for review and inspection of construction development and fire/life safety inspections
• Provide information to customers on CITY Ordinances and Standards for construction
• Provide recommendations on updating CITY Ordinances and Standards in regards to fire/life safety
In the event CITY desires an increase in the Office of the Fire Marshal services provided, CITY shall provide (120) days’ written notice of the proposed increase in services.
COUNTY is under no obligation to approve any requested increase. COUNTY shall render a written decision on whether to allow or deny the increase within (60) days of the notice provided pursuant to this section.
Exhibit “D”
CITY OF LAKE ELSINORE
July 1, 2026 – June 30, 2031
It is the CITY’s responsibility to provide funding for all operating equipment and supplies for each position in accordance with COUNTY requirements and/or standards. The equipment and supplies include, but are not limited to the following:
The CITY or COUNTY shall provide, unless otherwise agreed upon:
• Office space
• Furniture
• General & field supplies
• Training
The COUNTY shall provide at the expense of the CITY:
• Vehicle and regular maintenance. Vehicles operated by Fire Marshal personnel may be provided by the COUNTY or the CITY, as agreed upon. _______ [ ] The COUNTY provides a vehicle(s), the most current Board of Supervisors Fire Department cost recovery rates will be utilized for the expense and outlined in Exhibit A.
_______ [ ] The vehicle(s) is provided by the CITY, all fuel and maintenance will be provided by the CITY.
• All IT and Communication tools (such as cell phone, computer, COUNTY required software licensing, etc.)
• The permitting and inspection software system will not be provided, unless mutually agreed upon in writing.
• Uniforms (as outlined in the positions MOUs)
The equipment and supplies provided by COUNTY shall be based upon the County Board of Supervisors Approved Fire Department Cost Recovery rates or actual costs when absent a specific rate. All costs, including salaries and benefits, will be included in each quarterly invoice as outlined in the Cooperative Agreement.
The CITY may opt out of this Exhibit and eliminate funding for locally direct COUNTY Fire Marshal personnel at the CITY in writing with a minimum notice of one hundred and twenty (120) days. The costs will be prorated accordingly by services provided and fiscal year.
It is the responsibility of the CITY to obtain cost recovery for the Fire Marshal services provided by these personnel for the CITY.
Exhibit “D”
CITY OF LAKE ELSINORE
July 1, 2026 – June 30, 2031
F:\County_Finance\Contract Cities\EXHIBIT D ~ Fire Marshal Services\TEMPLATE\Exhibit D Template 20260316 FINAL.docx
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Rick De Santiago, Public Works Manager
Date: June 23, 2026
Subject: Agreement with American Asphalt South, Inc. for the Canyon Hills North Slurry Project (Project No. Z10014)
Recommendation
Approve and authorize the City Manager to execute a Public Works Construction Agreement with American Asphalt South, Inc., for the Canyon Hills North Slurry Project in an amount not to exceed $212,168.50 in such final form as approved by the City Attorney, authorize the City Manager to execute change orders not to exceed 10% contingency of $21,216.85 for uncertainties and adjustments, and authorize the City Clerk to record the Notice of Completion once it is determined the work is complete and the improvements are accepted into the City-maintained network.
Background
This project will include asphalt slurry seal, striping, and pavement markings. Project limits are Hillside Dr to the north, Heather Ridge Rd to the south, Canyon Hills Rd to the west, and Saddle Hill Rd to the east. Streets include Hillside Dr., Sweet Acacia Ct., Canyon Rim Dr., Aurora Ct., Lupine Ct., Deergrass Wy., Saddle Hill Rd., Coyote Creek Ct., Ocotillo Ct., Trailside Dr., Desert Rose Wy., Blossom Dr., Hickory Ln., Torrey Pines Ct., Toyon Ct., Chaparossa Dr., Larksburg Ct., Baja Ct., Angel Falls Dr., Heather Ridge Rd., Otay Wy., Gilia Ct., Fallbrook Ln.
The project was advertised on May 04, 2026. The low bidder is American Asphalt South, Inc. with a total cost of $212,168.50.
Discussion
Contractor bids were secured via the City’s electronic bidding portal PlanetBids on May 26, 2026, at 2:00 PM, and results were made publicly visible. The City received six (6) bids from qualified American Asphalt South, Inc. Contract
contractors. Staff recommends awarding the project to the apparent qualified low bidder American Asphalt South, Inc. The bid results are summarized below:
Contractor (Bidder) Total Bid Amount
1. American Asphalt South, Inc. $212,168.50
2. Pavement Coatings Co. $259,931.00
3. Union Pavement Services, Inc. $269,340.50
4. All American Asphalt $284,990.00
5. Doug Martin Contracting $367,060.50
6. Roy Allen Slurry Seal (24) $374,889.00
Fiscal Impact
The Public Works Construction Agreement will result in a cost of $212,168.50 plus an additional 10% contingency. Funding for this project is allocated within the adopted CIP Budget.
Attachments
Attachment 1 – Agreement
Exhibit A – Proposal
1 Agreement No. __________
AGREEMENT FOR PUBLIC WORKS CONSTRUCTION
American Asphalt South, Inc.
For the
Canyon Hills North Slurry Project
CIP PROJECT NO. Z10014
This Agreement for Public Works Construction (“Agreement”) is made and entered into as of June 23, 2026 by and between the City of Lake Elsinore, a municipal corporation (“City”) and American Asphalt South, Inc., a Corporation (“Contractor”).
The City and Contractor, in consideration of the mutual promises and covenants set forth herein, agree as follows:
1. The Project and Project Documents. Contractor agrees to construct the following public improvements (“work”) identified as:
Canyon Hills North Slurry Project (the “Project”)
The City-approved plans for the construction of the Project, which are incorporated herein by reference and prepared by Transtech Engineering, are identified as:
Canyon Hills North Slurry Project
The Project Documents include this Agreement and all of the following: (1) the Notice Inviting Bids, Instructions to Bidders, Bid Documents including Bidder’s Proposal as submitted by the Contractor, Contract Documents, General Specifications, Special Provisions, and all attachments and appendices; (2) everything referenced in such documents, such as specifications, details, standard plans or drawings and appendices, including all applicable State and Federal requirements; (3) all required bonds, insurance certificates, permits, notices, and affidavits; and (4) any and all addenda or supplemental agreements clarifying, amending or extending the work contemplated as may be required to insure completion in an acceptable manner. All of the provisions of the above-listed documents are made a part of this Agreement as though fully set forth herein.
2. Compensation.
a. For and in consideration of the payments and agreements to be made and performed by City, Contractor agrees to construct the Project, including furnishing all materials and performing all work required for the Project, and to fulfill all other obligations as set forth in the Bidder’s Proposal, such contract price being Two-Hundred Twelve Thousand One-Hundred Sixty-Eight and 50/100 dollars ($212,168.50).
2 b. City hereby promises and agrees to employ, and does hereby employ, Contractor to provide the materials, do the work, and fulfill the obligations according to the terms and conditions herein contained and referred to, for the prices set forth, and hereby contracts to pay the same at the time, in the manner, and upon the conditions set forth in the Project Documents.
c. Contractor agrees to receive and accept the prices set forth in the Bidder’s Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Such compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the Project Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.
3. Completion of Work.
a. Contractor shall perform and complete all work within Forty (40) working days from the date of commencement specified in the Notice to Proceed, and shall provide, furnish and pay for all the labor, materials, necessary tools, expendable equipment, and all taxes, utility and transportation services required for construction of the Project. b. All work shall be performed and completed in a good workmanlike manner in strict accordance with the drawings, specifications and all provisions of this Agreement as hereinabove defined and in accordance with applicable laws, codes, regulations, ordinances and any other legal requirements governing the Project.
c. Contractor shall not be excused with respect to the failure to so comply by any act or omission of the City, the City Engineer, a City inspector, or a representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the requirements of the Project Documents, and unless the Contractor protests at the time of such alleged prevention that the act or omission is preventing the Contractor from fully complying with the Project Documents. Such protest shall not be effective unless reduced to writing and filed with the City within three (3) working days of the date of occurrence of the act or omission preventing the Contractor from fully complying with the Project Documents. d. City and Contractor recognize that time is of the essence in the performance of this Agreement and further agree that if the work called for under the Agreement is not completed within the time hereinabove specified, damages will be sustained by the City and that, it is and will be impracticable or extremely difficult to ascertain and determine the actual amount of damages the City will sustain in the event of, and by reason of, such delay. It is, therefore, agreed that such damages shall be presumed to be in the amount of One Thousand dollars ($1,000.00) per calendar day, and that the Contractor will pay to the City, or City may retain from amounts otherwise payable to Contractor, such amount for each calendar day by which the Contractor fails to complete the work, including corrective items of work, under this Agreement within the time hereinabove specified and as adjusted by any changes to the work. 3 4. Changes to Work. City and Contractor agree that the City may make changes to the work, or suspend the work, and no matter how many changes, such changes or suspensions are within the contemplation of the Contractor and City and will not be a basis for a compensable delay claim against the City nor be the basis for a liquidated damage claim against the Contractor.
Any change to the work shall be by way of a written instrument (“change order”) signed by the City and the Contractor, stating their agreement to the following:
a. The scope of the change in the work;
b. The amount of the adjustment to the contract price; and c. The extent of the adjustment to the Schedule of Performance.
The City Engineer is authorized to sign any change order provided that sufficient contingency funds are available in the City’s approved budget for the Project. All change in the work authorized by the change order shall be performed under the applicable conditions of the Project Documents. City and Contractor shall negotiate in good faith and as expeditiously as possible the appropriate adjustments for such changes.
5. Bonds. Contractor shall provide, before commencing work, a Faithful Performance Bond and a Labor and Material Bond, each for one-hundred percent (100%) of the contract price in the form that complies with the Project Documents and is satisfactory to the City Attorney.
6. Non-Assignability. Neither this Agreement nor any rights, title, interest, duties or obligations under this Agreement may be assigned, transferred, conveyed or otherwise disposed of by Contractor without the prior written consent of City.
7. Licenses. Contractor represents and warrants to City that it holds the contractor’s license or licenses set forth in the Project Documents, is registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5, and holds such other licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Contractor. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Contractor to practice its profession. Contractor shall maintain a City of Lake Elsinore business license.
8. Indemnity. Contractor shall indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, the County and Board Supervisors, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Contractor or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Contractor shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises from the sole negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Contractor or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to
4 property, or violation of law. It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause.
This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Contractor acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
9. Insurance Requirements.
a. Insurance. Contractor, at Contractor’s own cost and expense, shall procure and maintain, for the duration of the Agreement, unless modified by the City’s Risk Manager, the following insurance policies.
i. Workers’ Compensation. Coverage. Contractor shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Contractor shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Contractor for City. In the event that Contractor is exempt from Worker’s Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California, Contractor shall submit to the City a Certificate of Exemption from Workers Compensation Insurance in a form approved by the City Attorney.
ii. Commercial General Liability Coverage. Contractor shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Required commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. No endorsement may be attached limiting the coverage.
iii. Automobile Liability Coverage. Contractor shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. Automobile liability coverage must be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 (“any auto”). No endorsement may be attached limiting the coverage.
5 iv. Builder’s Risk Coverage. Prior to the commencement of any construction of the Project, Design-Builder shall obtain (or cause to be obtained) and keep in force during the term of any construction, builder’s risk insurance insuring for all risks of physical loss of or damage (excluding the perils of earthquake and flood). b. Endorsements. Each general commercial liability and automobile liability insurance policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insured with respect to liability arising out of work performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work or operations. ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents. v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
vi. The insurance provided by this Policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City’s option, Contractor shall demonstrate financial capability for payment of such deductibles or self-insured retentions. d. Certificates of Insurance. Contractor shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of 6 performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.
10. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first-class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Contractor: American Asphalt South, Inc.
Attn: Jeff Petty
2990 Myers St.
Riverside, CA 92503
11. Entire Agreement. This Agreement constitutes the complete and exclusive statement of agreement between the City and Contractor. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.
12. Amendments. This Agreement may be modified or amended only by a written document executed by both Contractor and City and approved as to form by the City Attorney.
13. Assignment and Subcontracting. Contractor shall be fully responsible to City for all acts or omissions of any subcontractors. Assignments of any or all rights, duties for obligations of the Contractor under this Agreement will be permitted only with the express consent of the City. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.
14. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.
15. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
16. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Riverside. 7 17. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.
18. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and share the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
19. Authority to Enter Agreement and Administration. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. The City Manager is authorized to enter into an amendment or otherwise take action on behalf of the City to make the following modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non-monetary changes in the scope of services; and/or (d) suspend or terminate the Agreement. The City Engineer shall act as the Project administrator on behalf of the City.
20. Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
21. Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
22. Prevailing Wages.
a. Contractor and all subcontractors shall adhere to the general prevailing rate of per diem wages as determined and as published by the State Director of the Department of Industrial Relations pursuant to Labor Code Sections 1770, 1773, and 1773.2. Copies of these rates and the latest revisions thereto are on file in the office of the City Clerk of the City of Lake Elsinore and are available for review upon request. 8 b. Contractor's attention is directed to the provisions of Labor Code Sections 1774, 1775, 1776, 1777.5 and 1777.6. Contractor shall comply with the provisions of these Sections. The statutory provisions for penalties for failure to comply with the State's wage and the hours laws will be enforced.
c. Labor Code Sections 1774 and 1775 require the Contractor and all subcontractors to pay not less than the prevailing wage rates to all workmen employed in the execution of the contract and specify forfeitures and penalties for failure to do so. The minimum wages to be paid are those determined by the State Director of the Department of Industrial Relations. Labor Code Section 1776 requires the Contractor and all subcontractors to keep accurate payroll records, specifies the contents thereof, their inspection and duplication procedures and certain notices required of the Contractor pertaining to their location. The statutory penalties for failure to pay prevailing wages will be enforced. If the Project has been awarded to Contractor on or after April 1, 2015, Contractor and its subcontractors must furnish electronic certified payroll records to the Labor Commissioner. Beginning January 1, 2016, Contractor and its subcontractors must furnish electronic certified payroll records to the Labor Commissioner without regard to when the Project was awarded to Contractor. d. Labor Code Section 1777.5 requires Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the Joint Apprenticeship Committee nearest the site of the public works project, which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen to be used in the performance of the Agreement. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if the Contractor employs registered apprentices or journeymen in any apprenticeable trade and if other contractors on the public works site are making such contributions.
Information relative to apprenticeship standards, contributions, wage schedules and other requirements may be obtained from the State Director of Industrial Relations or from the Division of Apprenticeship Standards. Labor Code Section 1777.6 provides that it shall be unlawful to refuse to accept otherwise qualified employees as registered apprentices solely on the grounds of race, religious creed, color, national origin, ancestry, sex, or age. e. Eight hours labor constitutes a legal day's work, as set forth in Labor Code Section 1810.
23. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. [Signatures on next page]
9 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
“CONTRACTOR”
American Asphalt South, Inc., a Corporation
City Manager
ATTEST:
By: Jeff Petty
Its: President
City Clerk
APPROVED AS TO FORM:
City Attorney
Assistant City Manager
EXHIBIT A
CONTRACTOR’S PROPOSAL
[ATTACHED]
EXHIBIT B
LIST OF SUBCONTRACTORS
[ATTACHED]
REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Jason Simpson, City Manager
Prepared by: Rick De Santiago, Public Works Manager
Date: June 23, 2026
Subject: Agreement with Service First Commercial Pools for Monthly Splash Pad and Pool Maintenance
Recommendation
Approve and authorize the City Manager to execute a Contractor Services Agreement with Service First Commercial Pools for monthly splash pad and pool maintenance services in an amount not to exceed $174,060 in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not exceeding a 10% contingency of $17,406 for unanticipated costs.
Background
The City of Lake Elsinore operates 3 public splash pads and 2 pools that require routine, specialized maintenance to ensure safe, compliant, and reliable operation. These facilities see high seasonal use and must meet strict public health standards for water quality, chemical balance, and equipment performance. Under the proposed agreement, Service First Commercial Pools will provide monthly maintenance services at the following locations:
Canyon Hills Park Splash Pad $4,585
Yarborough Park Splash Pad $4,185
Launch Pointe Pool & Spa $4,500
Launch Pointe Splash Pad $4,585
The Anchor Pool $1,085
Discussion
Service First Commercial Pools provides expert knowledge in pool and splash pad maintenance.
Tasks performed during each scheduled visit include:
Agreement with Service First Commercial Pools
Water quality testing - pH, chlorine, alkalinity, and sanitizer verification. Chemical balancing – adjustments to maintain compliance with County health standards. Equipment inspection – pumps, filters, controllers, flow switches, and safety systems. System cleaning – filter cleaning, debris removal, and surface rinsing. Operational checks – circulation, pressure levels, and controller function.
Staff solicited 3 informal quotes from qualified commercial pool service providers. The amounts for each proposal are listed below:
Name of Company Amount
Service First $174,060 per year
Waterline Technologies $360,000 per year
California Waters Declined
Bidding Procedures
Chapter 3.12 of the Lake Elsinore Municipal Code, entitled Informal Bidding Procedures for Public Works Projects, establishes informal bidding procedures for selecting contractors and awarding contracts for public works projects, in accordance with Public Contract Code Sections 22032(b) and 22034, as authorized and directed by Public Contract Code Section 22034.
As noted above, the low bid is within the informal bid limit of $200,000. The low bidder has also met the City’s requirements.
Fiscal Impact
Funds are available in the City’s FY26-27 Operating Budget.
Attachments
Attachment 1 – Agreement
Exhibit A – Proposal
AGREEMENT FOR CONTRACTOR SERVICES
Service First Commercial Pool Systems
Monthly Splash Pad and Pool Maintenance Services
This Agreement for Contractor Services (the “Agreement”) is made and entered into as of June 23, 2026, by and between the City of Lake Elsinore, a municipal corporation (‘‘City") and Service First Commercial Pool Systems , a corporation ("Contractor").
RECITALS
A. The City has determined that it requires the following Contractor services:
Monthly splash pad and pool maintenance services: Canyon Hills Park, Yarborough Park, Launch Pointe and The Anchor.
B. Contractor has submitted to City a proposal, dated May 29, 2026, attached hereto as Exhibit A (“Contractor’s Proposal”) and incorporated herein, to provide contractor services to City pursuant to the terms of this Agreement.
C. Contractor possesses the skill, experience, ability, background, certification and knowledge to perform the services described in this Agreement on the terms and conditions described herein.
D. City desires to retain Contractor to perform the services as provided herein and Contractor desires to provide such contractor services as set forth in this Agreement.
AGREEMENT
1. Scope of Services. Contractor shall perform the services described in Contractor’s Proposal (Exhibit A). Contractor shall provide such services at the time, place, and in the manner specified in Contractor’s Proposal, subject to the direction of the City through its staff that it may provide from time to time.
2. Time of Performance.
a. Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the contractor services to be performed by Contractor is an essential condition of this Agreement. Contractor shall prosecute regularly and diligently the contractor services contemplated pursuant to this Agreement according to the agreed upon performance schedule in Contractor’s Proposal (Exhibit A). b. Performance Schedule. Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the Contractor’s Proposal (Exhibit A). When requested by Contractor, extensions to the time period(s) specified may be approved in writing by the City Manager.
c. Term and Compliance with Task/Work Order System. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall continue in full force and effect for a period commencing on July 1, 2026 and ending June 30, 2027. The City may, at its sole discretion, extend the term of this Agreement on a 12-month basis not to exceed 2 additional twelve (12) month renewal terms by giving written notice thereof to Contractor not less than thirty (30) days before the end of the contract term, such notice to be exercised by the City Manager.
Contractor hereby agrees and acknowledges that any and all work or services performed pursuant to this Agreement shall be based upon the issuance of a Task/Work Order by the City. Contractor acknowledges that it is not guaranteed any minimum or specific amount of work or services as all work or services shall be authorized through a Task/Work Order issued by the City.
3. Compensation. Compensation to be paid to Contractor shall be in accordance with the fees set forth in Contractor's Proposal (Exhibit A), which is attached hereto and incorporated herein by reference. In no event shall Contractor's annual compensation exceed One Hundred Seventy-Four Thousand Sixty dollars ($174,060) without additional written authorization from the City. Notwithstanding any provision of Contractor's Proposal to the contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed at cost without an inflator or administrative charge. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.
4. Method of Payment. Contractor shall promptly submit billings to the City describing the services and related work performed during the preceding month to the extent that such services and related work were performed. Contractor’s bills shall be segregated by project task, if applicable, such that the City receives a separate accounting for work done on each individual task for which Contractor provides services. Contractor’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Contractor no later than forty-five (45) days after receipt of the monthly invoice by City staff.
5. Background Checks. At any time during the term of this Agreement, the City reserves the right to make an independent investigation into the background of Contractor’s personnel who perform work required by this Agreement, including but not limited to their references, character, address history, past employment, education, social security number validation, and criminal or police records, for the purpose of confirming that such personnel are lawfully employed, qualified to provide the subject service or pose a risk to the safety of persons or property in and around the vicinity of where the services will be rendered or City Hall. If the City makes a reasonable determination that any of Contractor’s prospective or then current personnel is deemed objectionable, then the City may notify Contractor of the same. Contractor shall not use that personnel to perform work required by this Agreement, and if necessary, shall replace him or her with a suitable worker.
6. Suspension or Termination.
a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of such notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or
terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled “Method of Payment” herein.
7. Plans, Studies, Documents.
a. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Contractor, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notepad internal documents, shall become the property of the City upon payment to Contractor for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Contractor or to any other party. Contractor shall, at Contractor’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. City shall have sole determination of the public’s rights to documents under the Public Records Act, and any thirdparty requests of Contractor shall be immediately referred to City, without any other actions by Contractor.
b. Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require that all subcontractors agree in writing that City is granted a nonexclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Contractor or provided to Contractor by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. c. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor. Such materials shall not, without the prior written consent of City, be used by Contractor for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Contractor which is otherwise known to Contractor or is generally known, or has become known, to the related industry shall be deemed confidential. Contractor shall not use City’s name or insignia, photographs relating to project for which Contractor’s services are rendered, or any publicity pertaining to the Contractor’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.