Lathrop City Council
November 13, 2023

279
PASSED AND ADOPTED this 13th day of November 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
APPROVED AS TO FORM: ATTEST:

Salvador Navarrete, City Attorney Teresa Vargas, City Clerk

280
2023 Christmas Parade Route and Street Closures
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281
ITE M 4. 9

CITY MANAGER' S REPORT
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE 2024 FACILITY FEE WAIVER

REQUESTS FOR LATHROP LITTLE LEAGUE,

LATHROP COMMUNITY VOLUNTEER CLUB,

LATHROP LIONS CLUB, LATHROP SUNRISE

ROTARY, ALCOHOLICS ANONYMOUS, NEW

LATHROP NEIGHBORHOOD WATCH, MITRA

USA, AND LIFT YOUR HEAD UP THERAPEUTIC

GROUP HOMES, INC
RECOMMENDATION: 1. Adopt a Resolution to Approve a Facility Fee Waiver request from Lathrop Little League;
and

2. Adopt a Resolution to Approve a Facility Fee
Waiver request from Lathrop Community
Volunteer Club; and

3. Adopt a Resolution to Approve a Facility Fee
Waiver request from Lathrop Lions Club; and

4. Adopt a Resolution to Approve a Facility Fee
Waiver request from Lathrop Sunrise Rotary;
and

5. Adopt a Resolution to Approve a Facility Fee
Waiver request from Alcoholics Anonymous;
and

6. Adopt a Resolution to Approve a Facility Fee
Waiver request from New Lathrop
Neighborhood Watch; and

7. Adopt a Resolution to Approve a Facility Fee
Waiver request from Mitra USA; and

8. Adopt a Resolution to Approve a Facility Fee
Waiver from Lift Your Head Up Therapeutic
Group Homes, Inc
SUMMARY:

Review and approve adoption of eight resolutions approving facility fee waiver requests from Lathrop Little League, Lathrop Community Volunteer Club, Lathrop Lions Club, Lathrop Sunrise Rotary, Alcoholics Anonymous, New Lathrop Neighborhood Watch, Mitra USA, and Lift Your Head Up Therapeutic Group Homes, Inc., in accordance with the City of Lathrop Fee Waiver Policy.

The Parks and Recreation Commission voted at their November 2, 2023, meeting to recommend City Council approval of the 2024 facility fee waiver requests and found the requests to be of public benefit, de minimis in nature and not subsidized from other facility fees.
282
CITY MANAGER' S REPORT PAGE 2
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
2024 REQUESTS FOR FEE WAIVER
BACKGROUND:

Annually, staff receive requests for facility fee waivers from one of the following:

Intergovernmental Cooperation, Lathrop Non- Profit including 501( c) 3 and/ or 501( c) 4 with valid status and a Lathrop address, or a Lathrop organization with financial hardship directly benefitting the Lathrop community, such as a community group without non- profit status. Facility fee waiver requests from each organization are listed below. All fees include both facility and staff costs.

Lathrop Little League 73, 591
Lathrop Little League is a local non- profit providing enriching youth programming that promotes sportsmanship, teamwork, and leadership skills through the game of baseball. Lathrop Little League submitted a facility fee waiver for the following use:
o Mossdale Baseball Diamonds 1, 2, and 3, Valverde Baseball Diamonds 1 and 2, and Sangalang Baseball Diamond for practices Monday through Friday from 3: 00 p. m. to 8: 00 p. m. from February 15, 2024, through June 8, 2024.
o Mossdale Baseball Diamonds 1, 2, and 3 on Saturdays from 8: 00 a. m. to 7: 00 p. m. from March 23, 2024, through June 8, 2024. o The Scott Brooks Gymnasium in February and September for a Little League Welcome Night and a Little League Registration Night.

Lathrop Community Volunteer Club 757
The Lathrop Community Volunteer Club is a local non- profit with a primary mission to plan and host community events. The Lathrop Community Volunteer Club submitted a facility fee waiver request for the use of Valverde Park and the Scott Brooks Gymnasium on September il, 2024, to host their annual Community BBQ Honoring Lathrop First Responders.

Lathrop Lions Club 9, 499
The Lathrop Lions Club is a local non- profit organization that gives valuable time and effort to improving their communities and the world. Lathrop Lions Club submitted a facility fee waiver request for the use of the Senior Center to host monthly Bunco and Bingo, as well as, the Scott Brooks Gymnasium on November 22 and November 23, 2024, to host an annual craft fair and Valverde Park amphitheater on October 12, 2024, from 9: 00 a. m. to 1: 00 p. m. to host a Breast Cancer Walk.

Lathrop Sunrise Rotary 772
Lathrop Sunrise Rotary is a local non- profit organization that unites to take action to create lasting change across the globe and in their communities.

Lathrop Sunrise Rotary submitted a facility fee waiver request for the use of the Senior Center on November 28, 2024, from 7: 00 a. m. to 4: 00 p. m. to host a Community Thanksgiving Dinner.
283
CITY MANAGER' S REPORT PAGE 3
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
2024 REQUESTS FOR FEE WAIVER
Alcoholics Anonymous 5, 331
Alcoholics Anonymous is a local non- profit with a mission to help its members find sobriety. Alcoholics Anonymous submitted a facility fee waiver request for the use of the Lathrop Community Center Multi- Purpose Room on Thursday evenings from 6: 00 p. m. to 8: 00 p. m. to host their weekly meetings.

New Lathrop Neighborhood Watch 119
New Lathrop Neighborhood Watch is a Lathrop organization with financial hardship directly benefitting the Lathrop community. They are a local community group without a non- profit status. New Lathrop Neighborhood Watch submitted a facility fee waiver request for the use of the Generations Center amphitheater to host a backpack give- a- way August 3, 2024.

Mitra USA 3, 510
Mitra USA is a local non- profit engaged in charitable, social, cultural, and community development activities. Mitra USA submitted a facility fee waiver request for the use of Scott Brooks Gymnasium on October 4, 5, and 6, 2024, to host a Cultural Event with an estimated attendance of 150 participants.

Lift Your Head Up Therapeutic Group Homes, Inc. 734
Lift Your Head Up Therapeutic Group Homes, Inc., is a local non- profit providing support and a safe structured environment that fosters a culture of positivity, self-advocacy, growth, and self-sufficiency to at- risk youth. Lift Your Head Up Therapeutic Group Homes, Inc., submitted a facility fee waiver request for the use of the Lathrop Senior Center on December 21, 2024, from 12: 00 a. m. to 8: 00 p. m. to host a Christmas Luncheon supporting the youth of Lathrop with an estimated attendance of 80 participants.

RECOMMENDATION:

Staff recommends Council find the requested facility fee waivers would provide a public benefit to the community and that the amount of the request is de minimis in nature and not subsidized from other facility fees and approve the facility fee waiver requests for the organizations listed above.

FISCAL IMPACT:

The fees associated with the facility fee waiver requests total $ 94, 313.

ATTACH M ENTS:

A. Resolution Approving a Facility Fee Waiver Request from Lathrop Little League for the use of City Facilities Totaling $ 73, 591 B. Lathrop Little League Request for Fee Waiver and Facility Usage Calculations
284
CITY MANAGER' S REPORT PAGE 4
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
2024 REQUESTS FOR FEE WAIVER
C. Resolution Approving a Facility Fee Waiver Request from Lathrop Community Volunteer Club for the use of City Facilities Totaling $ 757 D. Lathrop Community Volunteer Club Request for Fee Waiver and Facility Usage Calculations
E. Resolution Approving a Facility Fee Waiver Request from Lathrop Lions Club for the use of City Facilities Totaling $ 9, 499
F. Lathrop Lions Club Request for Fee Waiver and Facility Usage Calculations
G. Resolution Approving a Facility Fee Waiver Request from Lathrop Sunrise Rotary for the use of City Facilities Totaling $ 772 H. Lathrop Sunrise Rotary Request for Fee Waiver and Facility Usage Calculations
I. Resolution Approving a Facility Fee Waiver Request from Alcoholics Anonymous for the use of City Facilities Totaling $ 5, 331 J. Alcoholics Anonymous Request for Fee Waiver and Facility Usage Calculations
K. Resolution Approving a Facility Fee Waiver Request from Lathrop New Neighborhood Watch for the use of City Facilities Totaling $ 119 L. Lathrop New Neighborhood Watch Request for Fee Waiver and Facility Usage Calculations
M. Resolution Approving a Facility Fee Waiver Request from Mitra USA for the use of City Facilities Totaling $ 3, 510
N. Mitra USA Request for Fee Waiver and Facility Usage Calculations O. Resolution Approving a Facility Fee Waiver Request from Lift Your Head Up Therapeutic Group Homes, Inc. for the use of City Facilities Totaling 734
P. Lift Your Head Up Therapeutic Group Homes, Inc. Request for Fee Waiver and Facility Usage Calculations
285
CITY MANAGER' S REPORT PAGE 5
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
2024 REQUESTS FOR FEE WAIVER
APPROVALS:
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Todd Seb stian Date
Director of Parks and Recreation
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Cari Ja s Date
Financ irector

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Salvador Navarrete Date
City Attorney
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Step en J. Salvatore Date
City Manager
286

ATTACHMENT
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RESOLUTION NO. 23 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP

APPROVING A FACILITY FEE WAIVER REQUEST FROM LATHROP LITTLE LEAGUE FOR USE OF CITY FACILITIES TOTALING $ 73, 591
WHEREAS, Lathrop Little League has requested the use of City Facilities; and WHEREAS, promoting community values through cost reduction to promote public benefit activities of a service club and the requests from local non- profit organizations whose efforts continue to give back to the residents of Lathrop; and WHEREAS, the Parks & Recreation Commission voted at their November 2, 2023, meeting to recommend City Council approval of the requested fee waiver; and WHEREAS, the City Council finds that this request provides a public bene t to the community, that the amount of the request is de minimis in nature and not subsidized from other facility fees.

NOW, THEREFORE, BE IT RESOLVED that the Council finds direct public benefit will be provided by Lathrop Little League to the City of Lathrop. The City Council of the City of Lathrop does hereby authorize waiving facility fees for the use of City Facilities in the amount of $ 73, 591.
287
The foregoing resolution was passed and adopted this 13th day of November 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 288

ATTACHMENT

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ATTACHMENT
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RESOLUTION NO. 23 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP

APPROVING A FACILITY FEE WAIVER REQUEST FROM LATHROP COMMUNITY VOLUNTEER CLUB FOR USE OF CITY FACILITIES TOTALING $ 757 WHEREAS, Lathrop Community Volunteer Club has requested the use of City Facilities; and
WHEREAS, promoting community values through cost reduction to promote public benefit activities of a service club and the requests from local non- profit organizations whose efforts continue to give back to the residents of Lathrop; and WHEREAS, the Parks & Recreation Commission voted at their November 2, 2023, meeting to recommend City Council approval of the requested fee waiver; and WHEREAS, the City Council finds that this request provides a public benefit to the community, that the amount of the request is de minimis in nature and not subsidized from other facility fees.

NOW, THEREFORE, BE IT RESOLVED that the Council finds direct public benefit will be provided by Lathrop Community Volunteer Club to the City of Lathrop.

The City Council of the City of Lathrop does hereby authorize waiving facility fees for the use of City Facilities in the amount of $ 757.
290
The foregoing resolution was passed and adopted this 13th day of November 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 291

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ATTACHMENT
RESOLUTION NO. 23 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP

APPROVING A FACILITY FEE WAIVER REQUEST FROM LATHROP LIONS CLUB FOR USE OF CITY FACILITIES TOTALING $ 9, 499
WHEREAS, Lathrop Lions Club has requested the use of City Facilities; and WHEREAS, promoting community values through cost reduction to promote public benefit activities of a service club and the requests from local non- profit organizations whose efforts continue to give back to the residents of Lathrop; and WHEREAS, the Parks & Recreation Commission voted at their November 2, 2023, meeting to recommend City Council approval of the requested fee waiver; and WHEREAS, the City Council finds that this request provides a public benefit to the community, that the amount of the request is de minimis in nature and not subsidized from other facility fees.

NOW, THEREFORE, BE IT RESOLVED that the Council finds direct public benefit will be provided by Lathrop Lions Club to the City of Lathrop. The City Council of the City of Lathrop does hereby authorize waiving facility fees for the use of City Facilities in the amount of $ 9, 499.
293
The foregoing resolution was passed and adopted this 13t" day of November 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 294
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ATTACHMENT
RESOLUTION NO. 23 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP

APPROVING A FACILITY FEE WAIVER REQUEST FROM LATHROP SUNRISE ROTARY FOR USE OF CITY FACILITIES TOTALING $ 772
WHEREAS, Lathrop Sunrise Rotary has requested the use of City Facilities; and
WHEREAS, promoting community values through cost reduction to promote public benefit activities of a service club and the requests from local non- profit organizations whose efForts continue to give back to the residents of Lathrop; and WHEREAS, the Parks & Recreation Commission voted at their November 2, 2023, meeting to recommend City Council approval of the requested fee waiver; and WHEREAS, the City Council finds that this request provides a public benefit to the community, that the amount of the request is de minimis in nature and not subsidized from other facility fees.

NOW, THEREFORE, BE IT RESOLVED that the Council finds direct public benefit will be provided by Lathrop Sunrise Rotary to the City of Lathrop. The City Council of the City of Lathrop does hereby authorize waiving facility fees for the use of City Facilities in the amount of $ 772.
296
The foregoing resolution was passed and adopted this 13th day of November 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 297

ATTACHMENT
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ATTACHMENT
RESOLUTION NO. 23 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP

APPROVING A FACILITY FEE WAIVER REQUEST FROM ALCOHOLICS ANONYMOUS FOR USE OF CITY FACILITIES TOTALING $ 5, 331
WHEREAS, Alcoholics Anonymous has requested the use of City Facilities; and WHEREAS, promoting community values through cost reduction to promote public benefit activities of a service club and the requests from local non- profit organizations whose efforts continue to give back to the residents of Lathrop; and WHEREAS, the Parks & Recreation Commission voted at their November 2, 2023, meeting to recommend City Council approval of the requested fee waiver; and WHEREAS, the City Council finds that this request provides a public benefit to the community, that the amount of the request is de minimis in nature and not subsidized from other facility fees.

NOW, THEREFORE, BE IT RESOLVED that the Council finds direct public benefit will be provided by Alcoholics Anonymous to the City of Lathrop. The City Council of the City of Lathrop does hereby authorize waiving facility fees for the use of City Facilities in the amount of $ 5, 331.
299
The foregoing resolution was passed and adopted this 13t'' day of November 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 300

ATTACHMENT
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ATTACHMENT
RESOLUTION NO. 23 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP

APPROVING A FACILITY FEE WAIVER REQUEST FROM NEW LATHROP NEIGHBORHOOD WATCH FOR USE OF CITY FACILITIES TOTALING $ 119 WHEREAS, Lathrop New Neighborhood Watch has requested the use of City Facilities; and
WHEREAS, promoting community values through cost reduction to promote public benefit activities of a service club and the requests from local non- profit organizations whose efforts continue to give back to the residents of Lathrop; and WHEREAS, the Parks & Recreation Commission voted at their November 2, 2023, meeting to recommend City Council approval of the requested fee waiver; and WHEREAS, the City Council finds that this request provides a public benefit to the community, that the amount of the request is de minimis in nature and not subsidized from other facility fees.

NOW, THEREFORE, BE IT RESOLVED that the Council finds direct public benefit will be provided by Lathrop New Neighborhood Watch to the City of Lathrop.

The City Council of the City of Lathrop does hereby authorize waiving facility fees for the use of City Facilities in the amount of $ 119.
302
The foregoing resolution was passed and adopted this 13th day of November 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 303
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RESOLUTION NO. 23 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP

APPROVING A FACILITY FEE WAIVER REQUEST FROM MITRA USA USE OF CITY FACILITIES TOTALING $ 3, 510
WHEREAS, Mitra USA has requested the use of City Facilities; and WHEREAS, promoting community values through cost reduction to promote public benefit activities of a service club and the requests from local non- profit organizations whose efforts continue to give back to the residents of Lathrop; and WHEREAS, the Parks & Recreation Commission voted at their November 2, 2023, meeting to recommend City Council approval of the requested fee waiver; and WHEREAS, the City Council finds that this request provides a public benefit to the community, that the amount of the request is de minimis in nature and not subsidized from other facility fees.

NOW, THEREFORE, BE IT RESOLVED that the Council finds direct public benefit will be provided by Mitra USA to the City of Lathrop. The City Council of the City of Lathrop does hereby authorize waiving facility fees for the use of City Facilities in the amount of $ 3, 510.
305
The foregoing resolution was passed and adopted this 13t'' day of November 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 306
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RESOLUTION NO. 23 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP

APPROVING A FACILITY FEE WAIVER REQUEST FROM LIFT YOUR HEAD UP THERAPEUTIC GROUP HOMES, INC. USE OF CITY FACILITIES TOTALING 734
WHEREAS, Lift Your Head Up Therapeutic Group Homes, Inc. has requested the use of City Facilities; and
WHEREAS, promoting community values through cost reduction to promote public benefit activities of a service club and the requests from local non- profit organizations whose efforts continue to give back to the residents of Lathrop; and WHEREAS, the Parks & Recreation Commission voted at their November 2, 2023, meeting to recommend City Council approval of the requested fee waiver; and WHEREAS, the City Council finds that this request provides a public benefit to the community, that the amount of the request is de minimis in nature and not subsidized from other facility fees.

NOW, THEREFORE, BE IT RESOLVED that the Council finds direct public benefit will be provided by Lift Your Head Up Therapeutic Group Homes, Inc. to the City of Lathrop. The City Council of the City of Lathrop does hereby authorize waiving facility fees for the use of City Facilities in the amount of $ 734. 308
The foregoing resolution was passed and adopted this 13th day of November 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarr ity Attorney
309
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ITEM 4. 10

CITY MANAGER' S REPORT
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE PURCHASE OF TWO NEW POLICE
VEHICLES, APPROVAL OF CHANGE ORDER NO. 4

WITH NEXTGEN ALPHA UPFITTING
RECOMMENDATION: Adopt a Resolution Approving the Purchase of Two 2023 Police Chevrolet Tahoes from American
Chevrolet of Modesto, Approving Change Order No. 4
with NextGen Alpha Upfitting for the Purchase and
Installation of Police Vehicle Equipment
SUMMARY:

The City of Lathrop Police Department operates and maintains a fleet of vehicles, which includes Chevrolet Tahoes. Due to the growth of the Department two new Chevrolet Tahoes are needed.

Pursuant to the Lathrop Municipal Code ( LMC) section 2. 36. 050, staff reached out to multiple dealerships to obtain quotes for two black Chevrolet Tahoes. American Chevrolet of Modesto has two black Tahoes in their inventory that are available for purchase for a total price of $ 156, 596. Both Winner Chevrolet and Steve' s Chevrolet of Oakdale did not have any black Tahoes in their inventory. Future Chevrolet of Sacramento had one black Tahoe in their inventory, but it is priced higher than the Tahoes from American Chevrolet of Modesto. Dealerships can order black Chevrolet Tahoes through the factory with an estimated time of arrival ranging between 5- 6 months, which is not ideal, as the vehicles are needed now for current operations.

In addition, the new police vehicles will need to be outfitted with police equipment to match the approved specifications of the City of Lathrop Police Department fleet. The City currently has a professional service agreement pursuant to LMC 2. 36. 140 with NextGen Alpha Upfitting to purchase and install police equipment for the City of Lathrop Police Department. Change Order No. 4 with NextGen Alpha Upfitting for the upfitting of the two Tahoes will be for a not- to- exceed amount of $ 11, 510. Total cost for both vehicles are detailed below:

NextGen Alpha
Vehicle Cost U fittin Cost Total Cost
2 2023 Chevrolet Tahoe $ 156, 596 11, 510 168, 106
312
CITY MANAGER' S REPORT PAGE 2
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING

APPROVE PURCHASE OF TWO NEW POLICE VEHICLES, APPROVAL OF CHANGE ORDER NO. 4 WITH NEXTGEN ALPHA UPFITTING
Staff recommends Council approves the purchase of two 2023 Chevrolet Tahoes with American Chevrolet of Modesto for $ 156, 596, approve Change Order No. 4 with NextGen Alpha Upfitting in an amount not- to- exceed $ 11, 510 for the purchase and installation of police equipment. Sufficient funds are available within the approved Police Department biennial budget for Fiscal Year 2022/ 23 and Fiscal Year 2023/ 24.

BACKGROUND:

Due to the growth of the City of Lathrop Police Department and its operations, additional fleet vehicles are needed to both equip new hires and replace existing vehicles that are being reassigned to other department staff. The City of Lathrop Police Department currently has black Chevrolet Tahoes in their inventory. Staff reached out to multiple dealerships to obtain quotes. Winner Chevrolet, who has the contract with the State Office for Procurement Department of General Services for Chevrolet, did not have any black Tahoes in their inventory and was unable to submit a quote. Furthermore, ordering the vehicles would take a minimum of 5- 6 months.

Steve' s Chevrolet of Oakdale was also unable to submit a quote due to not having any black Tahoes in their inventory. American Chevrolet of Modesto has two available black Tahoes in their inventory with a cost of $ 78, 317 and $ 78, 279. Future Chevrolet of Sacramento had one black Tahoe in their inventory with a cost of $ 84, 326.

American Chevrolet of Modesto has two vehicles in their inventory and is the lowest bidder.

The new police vehicles will need to be outfitted with police equipment. The City has a current agreement with NextGen Alpha Upfitting to purchase and install the equipment. A Change Order will need to be approved for NextGen Alpha Upfitting to outfit these new vehicles.

RECOMMENDATION:

Staff is recommending Council approve the purchase of two Chevrolet Tahoes, approve Change Order No. 4 with NextGen Alpha Upfitting for the purchase and installation of police equipment and approve related budget amendments which are needed for the City of Lathrop Police Department staff to continue to perform Citywide police operations.

FISCAL IMPACT:

Sufficient funds are available within the approved Police Department biennial budget for Fiscal Year 2022/ 23 and Fiscal Year 2023/ 24. The funds for the additional Police Department vehicle purchase will be expended from account 1010- 40- 30- 450- 30- 00 and will become part of the City' s capital assets for Fiscal Year 2023/ 24. 313
CITY MANAGER' S REPORT PAGE 3
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING

APPROVE PURCHASE OF TWO NEW POLICE VEHICLES, APPROVAL OF CHANGE ORDER NO. 4 WITH NEXTGEN ALPHA UPFITTING
ATTACH M ENTS:

A. Resolution Approving the Purchase of Two ( 2) 2023 Police Chevrolet Tahoes from American Chevrolet of Modesto, Change Order No. 4 with NextGen Alpha Upfitting for the Purchase and Installation of Police Vehicle Equipment, and Approving Related Budget Amendment
B. Quote 1 - 2023 Chevrolet Tahoe with American Chevrolet of Modesto C. Quote 2 - 2023 Chevrolet Tahoe with American Chevrolet of Modesto D. Quote 3 - 2023 Chevrolet Tahoe with Future Chevrolet of Sacramento E. Estimate - 2023 NextGen Alpha Upfitting
314
CITY MANAGER' S REPORT PAGE 4
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING

APPROVE PURCHASE OF TWO NEW POLICE VEHICLES, APPROVAL OF CHANGE ORDER NO. 4 WITH NEXTGEN ALPHA UPFITTING, AND APPROVAL

OF RELATED BUDGET AMENDMENT
APPROVALS:
11, i .

Todd Sebastian Date
Director of Parks, Recreation, and
Fleet Services
r G. 3
Cari Ja es Date
Direct of Finance
il / 2oa 3
Thomas Hedegard Date
Deputy City Manager
1- - zoz3
Salvador Navarrete Date
City Attorney
I'" 23
St J. Salvatore Date
City Manager
315
RESOLUTION NO. 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP APPROVING THE PURCHASE OF TWO 2023 CHEVROLET TAHOES FROM AMERICAN CHEVROLET OF MODESTO, APPROVING CHANGE ORDER NO. 4

WITH NEXTGEN ALPHA UPFITTING FOR THE PURCHASE AND INSTALLATION

OF POLICE VEHICLE EQUIPMENT
WHEREAS, the City of Lathrop Police Department operates and maintains a fleet of vehicles which includes black Chevrolet Tahoes; and WHEREAS, due to the growth of the City and its operations, additional police fleet vehicles are needed to perform essential Citywide operations; equip new hires and replace existing vehicles that are being re- assigned to other staff; and WHEREAS, staff requested multiple quotes from four dealerships; and WHEREAS, two dealerships were able to provide quotes and two dealerships were unable to provide quotes due to not having any black Chevrolet Tahoes in their inventory; and
WHEREAS, in accordance with LMC sections 2. 36. 050( D) and 2. 36. 110( B), the pricing provided by American Chevrolet of Modesto was the lowest of the quotes received; and
WHEREAS, the new vehicles will need to be outfitted with police equipment and painted to match the approved specifications of the City of Lathrop Police Department fleet; and
WHEREAS, the City currently has a Professional Service Agreement pursuant to LMC 2. 36. 050 with NextGen Alpha Upfitting for the purchase and installation of police equipment; and
WHEREAS, Change Order No. 4 with NextGen Alpha Upfitting for the two vehicles is for a not- to- exceed amount of $ 11, 510; and WHEREAS, staff is requesting Council approve the purchase of the following vehicles:

Next Gen
Department
Vehicle Vehicle
Alpha
Total
Description Cost
U fittin Cost
Cost
Police Department
2 2 23
156, 596 11, 510 168, 106 Chevrolet Tahoe
316
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Lathrop does hereby approve the purchase of two Chevrolet Tahoes with American Chevrolet of Modesto for $ 156, 596, approve Change Order No. 4 with NextGen Alpha Upfitting for a not- to- exceed amount of $ 11, 510 for the purchase and installation of police equipment. The funds for the additional Police Department vehicle purchase will be expended from account 1010- 40- 30- 450- 30- 00 and will become part of the City' s capital assets for Fiscal Year 2023/ 24.

The foregoing resolution was passed and adopted this 13t'' day of November 2023, by the following vote of the City Council, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 317
ATTACHMEN7
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AMERICAN CHEVROLET
4742 MCNENRY AVE
MODESTO, CA 95356
Phone: 209- 575- 1606
Fax: 209- 499- 7825
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Model Year: 2023
Event Code. 3400- Order Broacicast( Interna!
Piant Order Producedj
Make: Chevrofet Order#: CXXD1S
Model: Tahoe MSRP: $ 71, 540. 00
CK107a6- 4WD
PEG: 2Z7- Z71 Preferred Equipment Group Order Type: TRE- Retail Stock Primary Cotor: GBA- Btack Stock#: N/ A
Trim: HOY- 1LT/ 1SP/ 2LT/ 2Z7- eather, Jet Black, Interior Trim Inventory Status: Available
Engine: L84-Engine: 5. 3L. EcoTec3 V-8, Dt, Dynamic Fue! Mgt, VVT
Transmission: MHS- 90- Speed Automatic
Additional Vehicle lnformation
GM.Marketin Information
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Alf t Ptions
2Z7- Z71 Preferred Equipment Group A2X- Power Seat Adjuster{ priver' s Side) A45- Memary Settings, recalEs presets for A50-Seats: Front, Bucket, Full Feafure drfver pwr seat AS8- Seat, 3rd row fi0/ 40 Bench, power ATH- Keyless Open 8 Keyless Start ATN- Seat, 2nd row Bucket, power retease B30- Floor Covering; Carpet, Cotor Keyed B58- Floor Mats, color- keyed, carpeted 1st and
2nd row BTV-Remote Engine Starting Pkg
BYZ Assist Steps, none C3U- Sunroaf, Panoramic, power sliding wlpwr sunshade
C6H- GVW Rating 7500 Lbs CJ2- Climate Controi, Electronic- Multi- zone DCH- Center Flaor Console, Power Sliding DD8-tSRV Mirror, Electro-chromatic w/drawer8 storage DXR- Mirror, Outside, Power, Heated, Auto- GBA-Biack
Dimming wlTurn ind
GUS- Rear Axle: 3. 23 Ratio NOY- 1 LT/ 1 SPl2 T/2Z7- Leather, Jef Black, Interior Trim
IOK- Chevrolet( nfotainment, Enhanced JHD- Hill Descent Control connectivity 2.0 JL9- lntegrated Trailer Brake Controller K34- Cruise Control KA1- Heated Seats, Front KA6• Heafed Seats: 2nd Row
KC4- Cooler, Engine Oil Kl3- Heated Sfeering Whee!
Ki4- 120 Volt Electricat Receptacle, In Cab
KW5- KNP- Transmission Cooting Sysfem Alternator, 220 AMP L84- Engine: 5.3L, EcoTec3 V-8, DI, Dynamic Fuel Mgt, V V T
MHS- 90- Speed Automatic N38-Steering Column, Power Tilt& Telescoping
NHT- Max Trailering Package NQH- Transfer Case: Active, 2-Speed, Autotrac, Rotary Dial
NZU- Wheels, 20" x 9" Aluminum PRF- 3 Years of Onstar Remote Access PZ8- Hitch Guidance wi3h FEitch View and image
Adjustment QAE-Tires; 275160 R20 At! Terrain, Bfackwali RC1- Skid Plate RVS- LPO- Assist Steps, 4" Round, Tubular, Black
S31- LPO- 1lluminatect mirror Chevrolet Emblem T8Z-Buckle- To- Drive TC2- Liftgate, Rear, power TQS- Headtamps, Intetfibeam
U2K- SiriusXM Satellite Radio( subscription) UD5- Parking Assist, ront& Rear Sensors UDV- DlSPLAY INSTRUMENT DRIVER INFO UE1- OnStar Communication System ENHANCED, FULL CLUSTER( MULTE G LOft

GR APHFC)
UE4- Following Distance Indicator UET-lf bfCATOR SMART7RAILER 11VTEGRATIQI t
UEU- Sensor, Forvvard Coffision Afert UFG- Sensor, Rear Cross Traffic Alert UGA- Red Recovery Hooks UHX- Lane Keep AssisUpeparture Warning UHY- Automatic Emergency 8raking UK3- Radio Contro[ s Steering Wheel UKC- Lane Change Alert with Side Btind Zone Alert UKJ- Sensor, Front Pedestrian Braking
UKK- Sensor, pedestrian Detection USR- USB Data ports, 2 within center consote UTJ- Theft Protection System, tlnauthorized UV2- Surround Vision, HD Enfiry V03- Cooting system, extra capacity V54- Luggage Rack, side rails, painted VK3- Front License Plate Mounting Provisions WPp- Driver Alert Package WPL- Luxury Package WUA- Fascia, Front, custom
YF5- California Emissions YM8- LPO Processing Option
Z82- Trailering Package ZL6-Advanced Trailering Package ZW7-Suspension Package, Premium Smoath
Ride
indicates vehicle beiongs to Trading Partner' s inventory Disciaimer:
319
OCT 12, 2023 F& I - DEAL WORKSHEET Store 01 FANDI01 596/ 9323 4770 1 DEAL # 152049 11 TRADE # 1 19 DOC FEE 85 . 00
2 DEAL DATE 10/ 12/ 2023 12 PAYOFF # 1 20 WARR PREM O . QO 3 STOCK # T231359 5 13 DEPpSIT 21 MAINT PREM 0 . 00
14 CASH DOWN 22 GAP PREM
4 PRICE 71540 . 00 15 REBATE 0 . 00
5 LIFETIME B 0 . 00 TOTAL DOWN 0 . 00 23 MSRP 71540 . 00 TOTAL AFTMKT 269 . 00 24 BALLOON 0 . 00
16 REGISTERED STATE CA ADJ BALLOON 0 . 00
6 TERM 1 17 COUNTY CODE
7 RATE 0 1$ COUNTX RATE 8 . 875 AMT FINANCED 78316 . 34 8 DAXS 30 GpVT FEES 41 . 75
9 PAX/ YEAR 12 TAXES 6380 . 59
10 PYMT DATE 11 11/ 2023 RO/ PO # 1 INg :

RO/ PO # 2 MEMO# 1
STATUS S RO/ PO # 3 MEMO# 2
LINE#) { M= MODIFY) (?= CMD LIST)
SHIFT F1= FKEYS BANK= CASH DEAL MONTHLX PYMT ( 0} 78316 . 34 320

ATTACHMENT
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AMERICAN CHEVROLET
4742 MCHENftY AVE
MODESTO, CA 95356
Phone: 209- 575-'[ 606
Fax: 2Q9-091- 7825
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Model YuY''.. .:: 1 Year: 2Q23
Event Code. 3400- Order Broadcast( Int rnal
Pfant Order Produced)
Make: Chevrolet arder#: CZCTOB
Model: Tahoe MSRP: $ 7' I, 5Q5. 00
CK10706- 4W
PEG: 1SP- RST Preferred Equipment Group Order Type: TRE- Retaif Stock Primary Cotor: GBA- B1ack Stock#: NIA
Trim; HVA- Leather, Jet BlackNictory Red{ nterior Trim Inventory Status: Available Engine: L84- Engine: 5.3L, Eco7ec3 V-$, DI, Dynamic Fuel Mgt, VVT
Transmission: MHS- 1d- Speed Automatic
Addifional Vehicle lnformation
GM Marketin Information
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321
All Options
1SP- RST Preferred Equipment Group A2X- Power Seat Adjuster( Dri er's Side) A45- Memory SettEngs, recaits presets for A50- Seats: Front, Bucket, Fut! Feature driver pwr seat AS8- Seat, 3rd row 60140 Bench, power ATH- Keyless Open 8 Keytess Start ATN- Seat, 2nd row Bucket, power release 830-Flaor Covering: Carpet, Color Keyed B58- Floor Mats, coior-keyed, carpeted 9st and
2nd row 8TV- Remote Engine Starting Pkg
BVE- Assist Steps, Black C6H- GVW Rating 7500 Lbs
CJ2- Climate Control, Electronic- Multi- zone CH- Center Floor Console, Power Sliding w/drawer& storage
DD8- fSRV Mirror, Etectro- chromatic DXf2- Mirror, Outside, Power, Heated, Au#odimming wlTurn ind GBA- Black GU5- Rear Axle: 3. 23 Fiatio
FIVA- Leather, Jet BlackNictory RecE Interior I K- Chevrotet In#otainment, Enhanced r m connectivity 2. 0
JL1- Integrated Trailer Brafce GontroE[ er KA1- Heated Seafs, Front KA6- Heated Seats: 2nd Row KC4- Cooler, Engine Oif
Kl3- Heated Steering Wheel K14- 120 Volt Electrical Receptacle, In Cab KNP Transmission Cool' sng System KSG-Adaptive Cruise Control KWS- Alternator, 220 AMP L84- Engine: 5. 3L, EcoTec3 V-8, pl, Dynamic Fuel Mgt, V V T
MWS- 10- Speed Automatic N38- Steering Golumn, Power Tilt& Telescoping
NHT- Max Trailering Package NQH-Transfer Case: Active, 2-Speed, Autotrac, Rofary DiaE
PRF- 3 Years of Onstar Remote Access PZS- Hitch Guidance with Hitch View and Image Adjustment
SGF- Wheels: 22" 8right machined, High gtoss, T8Z- Buckle- To-[ lrive Black painted
fC2- Liftgate, Rear, power TQ5-Headlamps, Intellibeam
U2K- SiriusXM Satellite Radio( subscription) U 5- Parking Assist, Front 8 Rear Sensors UDV- DlSPLAY fNSTRUMENT DRIVER WFO UE1- OnStar Communication System ENWANCED, FULL C[. USTER( MULTI COLOR GR APHiC}
UE4- Pollowing Distance Indicator UET-IND[CATOR SMART TRAILER

INTEGRATION
UEU- Sensor, Forward Collision Alert UFG- Sensor, Rear Cross' Eraffic Alert UGN- Enhanced Automatic Emergency Braking UHX- Lane Keep AssisUDeparture Warning UK3- Radio Controls- Steering Whee[ UKC- Lane Change Alert with 5ide Blind Zone Alert
UKJ- Sensor, Front Pedestrian Braking UKK-Sensor, Pedestrian Detectian USR- USB Data ports, 2 within center consote UTJ- Theft Protection System, Unauthorized Entry
UV2- Surround Vision, HD VU3-Cooling system, extra capacity V54- Luggage Rack, side rai( s, painted VK3- Front License Plate Mounting Provisions WPD- Driver Alert Package WPL- Luxury Package
XCG- 7ires, 22in P275/ 5QR22, All- Season, YF5- Califo nia Emissions Blackwafl
Z82- Trailering Package ZL6-Advanced Trailering Package ZW7- 5uspension Package, Premium Smooth
2ide
indicates vehicle belongs to Trading Partner's inventory Disclaimer:
i i It fo,`rmat Six.? f`t'Vr`tl2c i t thig$ umrpa,ty accurate:: Please fefAr to actual veh l- i' i,'` p ' il[ t1 ny: sales or¢ diicy i3justments in the case of inaceurate pricmg inforrha`titi" nf rs'. . 1* ` 322
OCT 12, 2023 F& I - DEAL WORKSHEET Store 01 FANDI01 596/ 9323 4770 1 DEAL # 152048 11 TRADE # 1 9 AOC FEE 85 . 00
2 DEAL DATE 10/ 12/ 2023 I2 PAYOFF # 1 20 WARR PREM 0 . 00 3 STOCK # T231359 5 13 DEPOSIT 21 MAINT PREM 0 . 00
14 CASH DOWN 22 GAP PREM
4 PRICE 71505 . 00 15 REBATE 0 . 00
5 LIFETIME B 0 . 00 TOTAL DOWN 0 . 00 23 MSRP 71545 . 00 TOTAL AFTMKT 269 . 00 24 BALLOON 0 _ 00
16 REGISTERED STATE CA ABJ BALLOON 0 . 00
6 TERM 1 17 COUNTY CODE '
7 RATE 0 18 COIINTY RATE 8 . 875 AMT FINANCED 78278 . 24 8 DAYS 30 GOVT FEES 41 . 75
9 PAY/ YEAR 12 TAXES 6377 . 49
10 PYMT DATE 11/ 11/ 2023 RO/ PO # 1 INS :

RO/ PO # 2 MEMO# 1
STATUS S RO/ PO # 3 MEMO# 2
LINE#) ( M= MObTFY) (?- CMD LIST)
SHIFT F1= FKEXS BANK= CASH DEAL MpNTHLY PYMT ( 0) 78278 . 24 323
TfACHMENT

CH EVRO LET OF SACRANIEMO
Date: 10113/ 23
I
Invalce: PS105578
Sold to: LATHROP POLICE DEPARTMEtVT
4811 MADISON AVE Address 309 Towne Center Drive
Sacramento, CA 95841 LATHROP, CA 95330
ATTN: Commander Oki
Dennis McQermiUGoverment Fleet Sales Ship to: Same as Above 916- 394- 9612 Address
Year Make Model New/ Used
Please pay from this
2023 CHEV TAHQE LT New invoice. No statemenC will
be rendered.

Pa ment due W/ I 20 da s
Stock# Vin# R/ S Ke Code Amount$
C43150 1GNSKPKDXPR517914 N/ A XX 77, 4 5.Od
INCLUDES$ 3900 DISCOUNT

FOR CITY OF LATHROP

DELIVERY INCLUDED
OMV 118. 40
TAXES 8. 75% 6, 782. 00

SUBTOTAL
i
i
Received by:

Date recv d:
7otal Due _ 584, Y5. 13
i
IYTYRf fORO fUTYA N/flAN tf1YRI CNIYeOt[! fItTYR/ lOfO IYTNff FORO l 1TYl; RORO i,•=,•., oi L.: e t::. . :.: r ._.- nxr:. fYTYf Kla d5 . . : i n-: 1 7. n,scv a-. e a . ...
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Deeler lyda' riatbn
FUTU tE CHEVROLET
4811 MADISON
SACRAMENTO, CA 95841
Phone: 916.' i31- 6777
Fax: 916 32- 9719
tGI3SKPKbXPRS17914
Model Year: 20Z3 Event Code: 5000- Delivered to Deale
Make: Chevrolet Order f: CWTQ98
Model: Tahoe
4WD- CK107b6
PEG: Z71 Preferced Equipment Group- 2Z7 OMe Type: TRE- Retail Stock Primary Cobr 81ack- GSA Stock#: C431S0
Trim: 1LTHSP/ 2LT/ 2Z7- teathar, JstBlack, InteriorTrim- Inventory Status: Available HOY
Englna: Englne: 5,3L, EcoTec3 V-S, DI, Dynamic Fuel Mgt, V V T- LB4
Transmission: 10Speed AutomatiCaY1HS
AddiUonal Vehicle Information
i GM Marketln tnformaUon
Vehide O s
i Chargeable Opdons MSRP
Cenber Floor Cor. sole,Power Sliding 5350. Q0
wldrawar8storage- 0GH
Chevy Bow Tie, lNuminated Black- LPO- R88 S52S. 00
LPO- Performanee Brake Upgrade KIt. SJL 53,495. 00
Luxury Package- WPL 2, 525. 00
Max Trailering Package- NHT s465. 00
Seat, 2nd row Bucket, power releaae, A7N S37Q. 00
Sunroof, Panoramic, powar slidiog wlpwr 51, 500. 00
sunshade-C3U
No Cost Optlons
10- Speed Automatic- MHS
California Emisslons- YFS
iEngine:5. 3L, EcoTecS V, DI, Dynamic Fusl Mgt, V V T- L84 I
I
325
c] ther Options
120 Volt Electrical Receptacle, In Cab- KI4 1LT11SP/ 2LT/ 2Z7- Leather, Jet Black, Inte ior Trim- HOY
3 Years of Onstar Remote Access- PRF Advanced Trailering Package ZL6 Alternator, 220 AMP- KW5 Assist Steps, none- 8VZ
Automatic Emergency Braking- UHY Black- GBA
Buckle-To- Drive-T8Z Chevroiet Infotainment, Enhanced connectivity

2. 0- IOK
Climate Control, Electronic- Multi- zone-CJ2 Cooler, Engine Oil- KC4 Coaling system, extra capacity- V03 Cruise Control- K34 DISPLAY INSTRUMENT DRIVER INFO briver Alert Package- WPD ENHANCED, FULL CLUSTER{ MULTI COLOR

GR APHIC)- UDV
Fascia, Front, custom-WUA Floor Covering: Carpet, Color Keyed- 63Q Fioor Mats, color- keyed, carpeted 1st and 2nd Following Distance Indicator- UE4 row-658
Front License Plate Mounting Provisions- VK3 GVYV Rating 7500 Lbs- C6H Headlamps, Intellibeam- TQ5 Heated Seats, Front-KA1
Heated Seats: 2nd Row- KAfi Heated Steering Whee!- KI3
Hill Qescent Control lHD Hitch Guidance with Hitch View and{ mage Adjustment- PZ8
INDICATOR SMART TRAILER IN7EGRATION- ISRV Mirror, Electro- ahromatic- 0DS UET
Integrated Trailer Srake Controller JL1 Keyless Open& Keyless Start- ATH lP0- Assist Steps, 4" Round, Tubular, Biack- LPO Processing Option- YM8 RVS
Lane Change Alert with Side Blind Zone Alert- Lane Keep AssisUDeparture Warning- UHX UKC
Liftgate, Rear, power- TC2 Luggage Rack, side rails, painted-V54 Memory Settings, recalls presets for driver pwr Mirror, Outside, Power, Heated, Auto- bimming seat-A45 wlTurn ind- DXR
OnStar Communication System- UE1 Paint Protector Film for Shipping- VGC Parking Assist, Front& Rear Sensors- UDS Power Seat Adjuster( Driver' s Side)- A2X Rad':o Controls- Steering Wheel- UK3 Rear Axle: 3. 23 Ratio- GUS Red Recovery Flooks- UGA Remote EngEne Starting Pkg- BN Seat, 3cd row 60140 Benah, power-AS8 Seats: Front, Bucket, Full Feature- A50 Sensor, Forward Collision Alert- UEU Sensor, Front Pedestrian Braking- UKJ Sensor, Pedestrian Detection- UKK Sensor, Rear Cross Traffic Afert- UFG SirtusXM Satellite Radio( subscrlptlon)- U2K Skid Plate- RC1 Steering Column, Power Tilt 8 Tetescoping- Surround Vision, HD- UV2 N38
ZuWs.,pension Package, Premium Smooth Ride- Theft Protection System, Unauthorized EntryUTJ Tlres: 275/ 60 R20 All Terrain, Blackwall-( AE Trailering Package Z82 Transfer Case: Active, 2- Speed, Autotrac, Transmission Cooling System- KNP Rotary Dial- NQH
US9 Data ports, 2 within center console-USR Wheels, 20" x 9" Aluminum- NZU Z71 Preferred Equipment G oup- 2Z7
indicates vehicle belongs to Trading Partner' s inventory Dlsclaimer:

GM has t ied to make the pricing information provided 3n: this sammary accurate. Please refer to actual vehicle invoice, however, or complete pncing infomnation: GM will not make any saies or policyadjustrnents in the case of inaccurate. pricing information In this summary. 326

ATTACHMENT
NextGen Alpha Upfitting Estimate
8400 Carbide Ct. Suite A
Sacramento, CA 95828 US
1 9164235052
Sumeet a NextGenAlphaUpfitting. Net
NEXTGENALPHAUPFITTING. NET
AC3 RE 5
Lathrop Pd
940 River Islands Parkway,
Lathrop CA 95330
STIMA7E# DATE EKPIRATION C ATE
1479 10/ 30/ 2023 11/ 30/ 2023
iTEM SCt 1PTi0i Q""; ; RRT AM(Jt1NT'=
2022 CHEVY TAHOE LT. UNIT 0. 00
LIGHTING 0. 00
NG ORDER ENFWBOONGELH - FRONT FULL RED/ WHITE & 1 ', 1, 150. 00 ', 1, 150. 00T'

BLUE/ WHITE INTERIOR LIGHTBAR
NG ORDER SOS ENHFWBOOXA REAR SHROUDED INTERIOR 1 ' 985. 00 ' 985. 00T'

LIGHTBAR RA& BA ENDS
NG ORDER SOS EMPS4STS5RBW mpower HDO 4" Fascia Light w/ ' 2 ' 148. 55 ': 297. 10Ti Stud Mount, 18" hard wire w/ sync option, SAE Class 1 & ' CA Title 13, 9- 32Vdc, 18 LED, Tricolor- Red/ Blue/ White- '

GRILL LIGHTS
NG ORDER SOS PMP4BKRKLB MPOWER HD ROCKER BRACKET ' 2 24. 99 49. 98T'

FOR GRILL
SOS ELUC3H010J Universal UnderCover Screw- In LED Insert Single Light Kit, ; 2 , 92. 49 : 184. 98T' 9- 32 Vdc w/ 10 5- wire harness: includes insert, Lens# 1 ' Extreme Angle) & Inline Flasher Dual Color Red/ BlueREAR TAIL LIGHT STROBES I MD HE- TL1 White Auxiliary Lighting Pod - 1. 5x3 Inch, 3 LED- HATCH ', 2 ' 48. 95 ', 97. 90T,

DOME LIGHT
MD HE- TL1 R RED AUXILIARY LIGHTING POD- 1. 5X3 INCH, 3 LED- ' 1 ' 58. 95 58. 95T'

HATCH DOME LIGHT
SOS EMPS2SMS5RBW ', mpower0 4" Fascia Light w/ Screw Mount, 18" hard wire w/ ', 2 ; 148. 55 ; 297. 10T', sync option, SAE Class 1 & CA Title 13, 9- 32
Vdc, Black Housing, 18 LED, Tricolor- Red/ Blue/White - '

REAR HATCH WARNING LIGHTS
SIREN 0. 00i
SOS ENGSA582RSP ' HPP 500 series remote siren with button control, 10- 16v ', 1 ' 1, 249. 95 1, 249. 95T',

HANDHELD UNIT
SOS ETSS100J 100J Series Composite Speaker w/ Universal Bail Bracket- ' 2 210. 06 420. 12T' j 100 watt
ACCESSORIES 0. 00'
NG ORDER NG 1120- KLN Chevrolet Tahoe Center Console Safe: 1 ', 395. 00 395. 00T' 327
t M Q uC IPTIC3N G2TY' RATE ; AMOUNI'
i 2021- 2024
TS0 78815 17 FT RG58 The Laird MB8U vehicle roof mount antenna ' 2 22. 49 ' 44. 98T' installation hardware kit is for Motorola- style mobile antennas, 0 1000 MHz. This NMO mount is an all brass ', permanent mount for a 3/ 4 in hole.

NG ORDER LATHROP PD ANTNENNA WHIP RADIO VHF 1 ' 29. 99 ' 29. 99T' i NG ORDER JD 425- 3816 MAGNETIC MIC 2 ' 44. 95 ' 89. 90T', NG ORDER NG7615 12V SOLENOID TIMER UNIT ADJUSTABLE 1 ' 189. 99 I 189. 99T':

NG ORDER 100A WG AUTOMOTIVE 12V CIRCUIT BREAKER 1 34.99 ' 34. 99T' BSS 5026 ST Blade Fuse Block- 12 Circuits with Negative Bus and ; 1 49. 99 ' 49. 99T:
j Cover
NG SHIP IN SHIPPING IN COST FROM VENDOR 1 „ 550. 00 ', 550. 00', NG INSTALATION INSTALLATION OF CUSTOMER SUPPLIED MODEM, 1 ; 1, 650. 00 , 1, 650. 00T

RADIO, AND GPS UNIT( SUPPLIED)
NG SHOP SUPPLIES ' SHOP SUPPLIES- TO INCLUDE VEHICLE UPFIT- 1 ' 395. 00 ' 395. 00T'

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES I
NG INSTALATION INSTALLATION LABOR CHARGE FOR ABOVE 1 '' 2, 500. 00 ' 2, 500. 00T'

EQUIPMENT PER LATHROP POLICE DEPARTMENT '
SPEC
SU BTOTAL 10, 720. 92
TAX( 7. 75%) 788. 25
TOTAL 11 ,509. 17
Accepted By Accepted Date
328
329
ITEM 4. 11

CITY MANAGER' S REPORT
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE PROFESSIONAL CONSULTING SERVICES

AGREEMENT WITH DOKKEN ENGINEERING TO

COMPLETE THE PROJECT INITIATION DOCUMENT
PHASE FOR THE ROTH ROAD AND I- 5 INTERCHANGE,
CIP PS 14- 04
RECOMMENDATION: Adopt Resolution Approving a Professional Consulting Services Agreement with Dokken
Engineering to complete the Project Initiation
Document phase for the Roth Road and I-5
Interchange, CIP PS 14- 04
SUMMARY:

The Project Initiation is the first project phase in developing a planning process toward interchange improvements and approval from the California Department of Transportation ( Caltrans). During this phase, a Project Initiation Document ( PID) is prepared to define the scope of work for traffic, environmental, and other technical studies required to develop the Project Study Report- Project Development Support PSR- PDS). The PSR- PDS will review feasible design alternatives and establish programming documents for an interchange project.

The City requested proposals from consultants to provide professional and technical planning services to complete the PID phase for the Roth Road and Interstate 5 ( I5) Interchange Capital Improvement Project ( CIP) PS 14- 04 ( Project). After reviewing and evaluating the three ( 3) proposals received, Dokken Engineering was selected based on their previous work history, qualifications, positive references, estimated budget, and overall understanding of the project requirements.

Staff is requesting City Council approve a Professional Consulting Services Agreement with Dokken Engineering in the amount of $ 330, 889 to complete the PID phase for CIP PS 14- 04. Sufficient funds have been allocated in the Fiscal Year ( FY) 23- 24 approved budget.

BACKGROUND:

Roth Road is an east- west freight corridor that provides access from I- 5 to State Route 99 via Airport Way and French Camp Road. The Roth Road corridor is surrounded by a mix of land uses ranging from agriculture and rural residential homes to goods movement related businesses and light industrial uses. It provides access to the Union Pacific Railroad Lathrop Intermodal Facility ( UPRR Facility), the Sharpe Facility of Defense Distribution Depot San Joaquin, and several adjacent distribution facilities.
330
CITY MANAGER' S REPORT PAGE 2
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING

APPROVE PROFESSIONAL CONSULTING SERVICES AGREEMENT WITH DOKKEN ENGINEERING TO COMPLETE THE PRO7ECT INITIATION
DOCUMENT PHASE FOR ROTH ROAD AND I-5 INTERCHANGE, CIP PS 14- 04 Existing trips from these facilities and future developments in the North Lathrop, Manteca, UPRR Facility, and San Joaquin County area will generate traffic impacting the Roth Road and I- 5 interchange. On October 2, 2023, the City issued a Request for Proposal ( RFP) for qualified consultants to provide professional engineering consulting services to complete the PID phase for the Roth Road and I- 5 Interchange project.

After reviewing and evaluating the three ( 3) proposals received, Dokken Engineering was selected based on their previous work history, qualifications, positive references, estimated budget and overall understanding of the project scope. Staff is requesting City Council approve a Professional Consulting Services Agreement with Dokken Engineering in the amount of $ 330, 889 to complete the PID phase for CIP PS 14- 04.

REASON FOR RECOMMENDATION:

The PID phase is needed to develop initial traffic studies, evaluate interchange design alternatives, and conduct a preliminary level environmental analysis for the Project.

The PID will enable the collaboration between the City and Caltrans towards the completion of the PSD- PDS that establishes a well- defined purpose, need statement, proposed project scope, cost estimate and schedule of the Project.

FISCAL IMPACT:

Sufficient funds have been approved in the adopted FY 2023- 24 budget to fund the Professional Consulting Services Agreement with Dokken Engineering for a total cost not to exceed $ 330, 889.

ATTACHMENTS:

A. Resolution Approving a Professional Consulting Services Agreement with Dokken Engineering to Complete the Project Initiation Document Phase for Roth Road and I- 5 Interchange, CIP PS 14- 04
B. Professional Consulting Services Agreement with Dokken Engineering to Complete the Project Initiation Document Phase for Roth Road and I- 5 Interchange, CIP PS 14- 04
331
CITY MANAGER' S REPORT PAGE 3
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING

APPROVE PROFESSIONAL CONSULTING SERVICES AGREEMENT WITH

DOKKEN ENGINEERING TO COMPLETE THE PROJECT INITIATION
DOCUMENT PHASE FOR ROTH ROAD AND I- 5 INTERCHANGE, CIP PS 14- 04 APPROVALS:
ll- oz - 2 23
Ange arca Date
Assistant Engineer
I I 6 3
Brad ylor Date
City n i er
i
Cari Ja s Date
Finance irector
l l- Co - 2 023
Michael King Date
Assistant City Manager
1• Z-" ZO L
Salvador Navarrete Date
City Attorney
l• 7- 23
Step en J. Salvatore Date
City Manager
332
RESOLUTION NO. 23 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP

APPROVING PROFESSIONAL CONSULTING SERVICES AGREEMENT WITH

DOKKEN ENGINEERING TO COMPLETE THE PROJECT INITIATION
DOCUMENT PHASE FOR ROTH ROAD AND I- 5 INTERCHANGE, CIP PS 14- 04 WHEREAS, the Project Initiation is the first project phase in developing a planning process towards interchange improvements and approval from the California Department of Transportation ( Caltrans); and WHEREAS, during this phase, a Project Initiation Document ( PID) is prepared to scope traffic, environmental, and other technical studies required to develop the Project Study Report- Project Development Support ( PSR- PDS); and WHEREAS, the PSR- PDS will review feasible design alternatives and develop programming documents for an interchange project; and
WHEREAS, the PID will enable the collaboration between the City and Caltrans towards the completion of the PSD- PDS that establishes a well- defined purpose, need statement, proposed project scope, cost estimate and schedule of the Project; and
WHEREAS, the City requested proposals from consultants to provide professional and technical planning services to complete the PID phase for the Roth Road and Interstate 5 ( I- 5) Interchange Capital Improvement Project ( CIP) PS 14- 04 ( Project); and
WHEREAS, after reviewing and evaluating the three ( 3) proposals received, Dokken Engineering was selected based on their previous work history, qualifications, positive references, estimated budget and overall understanding of the project requirements; and
WHEREAS, staff is requesting City Council approve a Professional Consulting Services Agreement with Dokken Engineering in the amount of $ 330, 889 to complete the PID phase for CIP PS 14- 04; and
WHEREAS, sufficient funds have been approved in the adopted fiscal year 2023- 24 budget to complete the Professional Consulting Services Agreement and no fiscal impact is anticipated.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve a Professional Consulting Services Agreement with Dokken Engineering to complete the Project Initiation Document ( PID) Phase for Roth Road and I- 5 Interchange, CIP PS 14- 04.
333
The foregoing resolution was passed and adopted this 13th day of November 2023, by the following vote of the City Council, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 334

ATTACHMENT

CITY OF LATHROP

AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES WITH DOKKEN

ENGINEERING

TO PROVIDE PROFESSIONAL AND TECHNICAL PLANNING SERVICES FOR

DEVELOPMENT OF PROJECT INITIATION DOCUMENT ( PID) FOR ROTH ROAD AND INTERSTATE 5 INTERCHANGE PROJECT, CIP PS 14- 04
THIS AGREEMENT, dated for convenience this 13t'' day of November 2023, is by and between DOKKEN ENGINEERING (" CONSULTANT") and the CITY OF LATHROP, a California municipal corporation (" CITY");
RECITALS:

WHEREAS, CONSULTANT is specially trained, experienced, and competent to perform Professional Engineering Consulting Services, which are required by this agreement; and WHEREAS, CITY selected the CONSULTANT pursuant to said qualifications; and WHEREAS, CONSULTANT is willing to render such Professional Engineering Consulting Services, as hereinafter defined, on the following terms and conditions; NOW, THEREFORE, CONSULTANT and the CITY agree as follows:

AGREEMENT
1) Scope of Service.

CONSULTANT agrees to perform Professional Consulting Services in accordance with the scope of work and fee proposal provided by CONSULTANT, attached hereto as Exhibit" A" and incorporated herein by reference. CONSULTANT represents it is prepared to and can diligently perform these services in accordance with the upmost standards of its profession and to CITY'S satisfaction. The fee proposal shall include all reimbursable costs required for the performance of the Scope of Services. Payment of additional reimbursable costs considered to be over and above those inherent in the original Scope of Services shall be approved of in advance and in writing, by the CITY.
2) Compensation.

CITY hereby agrees to pay CONSULTANT a sum not to exceed 330 889, for the Professional Engineering Consulting Services set forth in Exhibit" A". CONSULTANT shall be paid any uncontested sum due and payable within thirty( 30) days of receipt of billings containing all information pursuant to Paragraph 5 below. Compensation for any task must be equal to or less than the percentage of task complete. In no event shall CONSULTANT be entitled to compensation for work not included in Exhibit " A", unless a written change order or authorization describing the extra work and payment terms has been executed by CITY' s authorized representative prior to the commencement of the work. Payment is made based on a time and materials basis.

335
CITY OF LATHROP — CONSULTING SERVICES AGREEMENT WITH DOKKEN ENGINEERING FOR ROTH ROAD AND INTERSTATE 5 INTERCHANGE PROJECT, CIP PS 14- 04
3) Effective Date and Term.

The effective date of this Agreement is November 13, 2023 and it shall terminate no later than June 30, 2025.
4) Independent Contractor Status
It is understood and agreed by both parties that CONSULTANT, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the CITY. As an independent contractor, CONSULTANT is responsible for controlling the means and methods to complete the scope of work described in Exhibit " A" to City' s satisfaction. CONSULTANT expressly warrants not to represent, at any time or in any manner, that CONSULTANT is an employee of the CITY. 5) Billinqs
CONSULTANT' S bills shall include a list of all tasks, a total amount due, the amounts previously billed, and the net amount due on the invoice. Except as specifically authorized by CITY, CONSULTANT shall not bill CITY for duplicate services performed by more than one person. In no event shall CONSULTANT submit any billing for an amount in excess of the rates or the maximum amount of compensation provided in section( 2) for either task or for the entire Agreement, unless modified by a properly executed change order. 6) Advice and Status Reporting
CONSULTANT shall provide the CITY with timely reports, orally or in writing, of all significant developments arising during perFormance of its services hereunder, and shall furnish to CITY such information as is necessary to enable CITY to monitor the performance of this Agreement.
7) Assiqnment of Personnel
CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. If CITY asks CONSULTANT to remove a person assigned to the work called for under this Agreement, CONSULTANT agrees to do so immediately, without requiring the City to process a reason or explanation for its request.

The services shall be performed by, or under the direct supervision, of CONSULTANT' s Authorized Representative Juann Ramos, CONSULTANT shall not replace its Authorized Representative without the prior written approval by the CITY. 8) Assiqnment and Subcontractinq
It is recognized by the parties hereto that a substantial inducement to CITY for entering into this Agreement was, and is, the professional reputation and competence of CONSULTANT.

Neither this Agreement nor any interest therein may be assigned by CONSULTANT without the prior written approval of CITY' S authorized representative. CONSULTANT shall not subcontract any portion of the performance contemplated and provided for herein, otherthan the subcontractors noted in the proposal, without prior written approval of the CITY' S authorized representative.

336
CITY OF LATHROP — CONSULTING SERVICES AGREEMENT WITH DOKKEN ENGINEERING FOR ROTH ROAD AND INTERSTATE 5 INTERCHANGE PROJECT, CIP PS 14- 04
9) Insurance
On or before beginning any of the services or work called for by any term of this Agreement, CONSULTANT, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof that is acceptable to the CITY the insurance specified in subsections( a) through( c) below with insurers and under forms of insurance satisfactory in all respects to the CITY. CONSULTANT shall not allow any subcontractor to commence work on any subcontract until all insurance required of the CONSULTANT has also been obtained for the subcontractor. Verification of this insurance shall be submitted and made part of this Agreement prior to execution.
a) Workers' Compensation. CONSULTANT shall, at CONSULTANT' S sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer' s Liability Insurance for any and all persons employed directly or indirectly by CONSULTANT. Said Statutory Workers' Compensation Insurance and Employer' s Liability Insurance shall be provided with limits of not less than one million dollars. In the alternative, CONSULTANT may rely on a self-insurance program to meet these requirements provided that the program of self-insurance complies fully with the provisions of the California Labor Code. The insurer, if insurance is provided, or the CONSULTANT, if a program of self- insurance is provided, shall waive all rights of subrogation against the CITY for loss arising from work performed under this Agreement. b) Commercial General and Automobile Liabilitv Insurance. CONSULTANT, at CONSULTANT' S own cost and expense, shall maintain commercial general and automobile liability insurance for the period covered by this Agreement in an amount not less than one million dollars per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles.

Coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 ( ed. 11/ 88) and Insurance Services Office Automobile Liability form CA 0001 ( ed. 12/ 90) Code 1 ( any auto).

Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
i) CITY, its officers, employees, agents, and volunteers are to be covered as insured with respect to each of the following: liability arising out of activities performed by or on behalf of CONSULTANT, including the insider' s general supervision of CONSULTANT; products and completed operations of CONSULTANT; premises

337
CITY OF LATHROP — CONSULTING SERVICES AGREEMENT WITH DOKKEN ENGINEERING FOR ROTH ROAD AND INTERSTATE 5 INTERCHANGE PROJECT, CIP PS 14- 04
owned, occupied or used by CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, employees, agents, or volunteers.
ii) The insurance shall cover on an occurrence or an accident basis, and not on a claim made basis.
iii) An endorsement must state that coverage is primary insurance and that no other insurance affected by the CITY will be called upon to contribute to a loss under the coverage.
iv) Any failure of CONSULTANT to comply with reporting provisions of the policy shall not affect coverage provided to CITY and its officers, employees, agents, and volunteers.
v) Insurance is to be placed with California- admitted insurers with a BesYs rating of no less than A: VII.
vi) Notice of cancellation or non- renewal must be received by CITY at least thirty days prior to such change.
c) Professional Liability. CONSULTANT, at CONSULTANT' S own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than One Million Dollars 1, 000, 000) per claim made and per policy aggregate covering the licensed professionals' errors and omissions, as follows:
i) Any deductible or self- insured retention shall not exceed $ 150, 000 per claim.
ii) Notice of cancellation, material change, or non- renewal must be received by the CITY at least thirty days prior to such change shall be included in the coverage or added as an endorsement to the policy. iii) The policy must contain a cross liability or severability of interest clause.
iv) The following provisions shall apply if the professional liability coverages are written on a claims made form:

1. The retroactive date of the policy must be shown and must be before the date of the Agreement.

2. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates.

338
CITY OF LATHROP — CONSULTING SERVICES AGREEMENT WITH DOKKEN ENGINEERING FOR ROTH ROAD AND INTERSTATE 5 INTERCHANGE PROJECT, CIP PS 14- 04

3. If coverage is canceled or not renewed and it is not replaced with another claims made policy form with a retroactive date that precedes the date of this Agreement, CONSULTANT
must provide extended reporting coverage for a minimum of five years after completion of the Agreement or the work.

The CITY shall have the right to exercise at the
CONSULTANT' S cost, any extended reporting provisions of the policy should the CONSULTANT cancel or not renew the coverage.

4. A copy of the claim reporting requirements must be submitted to the CITY prior to the commencement of any work under this Agreement.
d) Deductibles and Self-Insured Retentions. CONSULTANT shall disclose the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. During the period covered by this Agreement, upon express written authorization of the CITY' s authorized representative, CONSULTANT may increase such deductibles or self-insured retentions with respect to CITY, its officers, employees, agents, and volunteers. The CITY' s authorized representative may condition approval of an increase in deductible or self-insured retention levels upon a requirement that CONSULTANT procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. e) Notice of Reduction in Coveraqe. In the event that any coverage required under subsections( a), ( b), or( c) of this section of the Agreement is reduced, limited, or materially affected in any other manner, CONSULTANT shall provide written notice to CITY at CONSULTANT' S earliest possible opportunity and in no case later than five days after CONSULTANT is notified of the change in coverage.
f) In addition to any other remedies CITY may have if CONSULTANT fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY may, at its sole option:
i) Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
ii) Order CONSULTANT to stop work under this Agreement or withhold any payment which becomes due to CONSULTANT hereunder, or both stop work and withhold any payment, until CONSULTANT demonstrates compliance with the requirements hereof;
iii) Terminate this Agreement.

Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for CONSULTANT' S breach.

339
CITY OF LATHROP — CONSULTING SERVICES AGREEMENT WITH DOKKEN ENGINEERING FOR ROTH ROAD AND INTERSTATE 5 INTERCHANGE PROJECT, CIP PS 14- 04
10) Indemnification - CONSULTANT' S Responsibility
As to the CONSULTANT' S work hereunder, it is understood and agreed that ( a) CONSULTANT has the professional skills necessary to perform the work, ( b) CITY relies upon the professional skills of CONSULTANT to perform the work in a skillful and professional manner, and ( c) CONSULTANT thus agrees to so perform.

Acceptance by CITY of the work performed under this Agreement does not operate as a release of said CONSULTANT from such professional responsibilityforthe work performed.

It is further understood and agreed that CONSULTANT is apprised of the scope of the work to be performed under this Agreement and CONSULTANT agrees that said work can and shall be performed in a fully competent manner in accordance with the standard of care applicable to CONSULTANT' S profession.

CONSULTANT shall indemnify, defend, and hold CITY, its officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused by the willful misconduct or negligent acts or omissions of CONSULTANT, its employees, subcontractors, or agents, or on account of the performance or character of this work, except for any such claim arising out of the negligence or willful misconduct of the CITY, its officers, employees, agents, or volunteers. It is understood that the duty of CONSULTANT to defend shall be governed by Section 2782 of the California Civil Code and in no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT' s proportionate share of fault. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. 11) Licenses
If a license of any kind, which term is intended to include evidence of registration, is required of CONSULTANT, its employees, agents, or subcontractors by federal or state law, CONSULTANT warrants that such license has been obtained, is valid and in good standing, and CONSULTANT shall keep it in effect at all times during the term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations.
12) Business Licenses
CONSULTANT shall obtain and maintain a CITY of Lathrop Business License until all Agreement services are rendered and accepted by the CITY. 13) Termination
Either CITY or CONSULTANT may cancel this Agreement upon 30 days written notification to the other party.

340
CITY OF LATHROP — CONSULTING SERVICES AGREEMENT WITH DOKKEN ENGINEERING FOR ROTH ROAD AND INTERSTATE 5 INTERCHANGE PROJECT, CIP PS 14- 04
In the event of termination, the CONSULTANT shall be entitled to compensation for services perFormed to the effective date of termination; provided, however, that the CITY may condition payment of such compensation upon CONSULTANT'S delivery to the CITY of any or all documents, photographs, computer software, video and audio tapes, and other materials provided to CONSULTANT or prepared by or for CONSULTANT or the CITY in connection with this Agreement.
14) Fundinq
CONSULTANT agrees and understands that renewal of this agreement in subsequent years is contingent upon action by the City Council consistent with the appropriations limits of Article XIII ( B) of the California Constitution and that the Council may determine not to fund this agreement in subsequent years.
15) Notices
All contracts, appointments, approvals, authorizations, claims, demands, Change Orders, consents, designations, notices, offers, requests and statements given by either party to the other shall be in writing and shall be sufficiently given and served upon the other party if( 1) personally served, ( 2) sent by the United States mail, postage prepaid, ( 3) sent by private express delivery service, or( 4) in the case of a facsimile transmission, if sent to the telephone FAX number set forth below during regular business hours of the receiving party and followed with two (2) Days by delivery of a hard copy of the material sent by facsimile transmission. Personal service shall include, without limitation, service by delivery and service by facsimile transmission.

To City: City of Lathrop, City Clerk
390 Towne Centre
Lathrop, CA 95330
Copy to: City of Lathrop
Department of Public Works
390 Towne Centre
Lathrop, CA 95330
Main: ( 209) 941- 7430 / Fax ( 209) 941- 7449
To Consultant:
16) Miscellaneous
a) Consent. Whenever in this Agreement the approval or consent of a party is required, such approval or consent shall be in writing and shall be executed by a person having the express authority to grant such approval or consent. b) Controlling Law. The parties agree that this Agreement shall be governed and construed by and in accordance with the Laws of the State of California.

341
CITY OF LATHROP — CONSULTING SERVICES AGREEMENT WITH DOKKEN ENGINEERING FOR ROTH ROAD AND INTERSTATE 5 INTERCHANGE PROJECT, CIP PS 14- 04
c) Definitions. The definitions and terms are as defined in these specifications. d) Force Majeure. Neither party shall be deemed to be in default on account of any delay or failure to perform its obligations under this Agreement, which directly results from an Act of God or an act of a superior governmental authority.
e) Headings. The paragraph headings are not a part of this Agreement and shall have no effect upon the construction or interpretation of any part of this Agreement.
f) Incorporation of Documents. All documents constituting the Agreement documents described in Section 1 hereof and all documents which may, from time to time, be referred to in any duly executed amendment hereto are by such reference incorporated in the Agreement and shall be deemed to be part of this Agreement.
g) Integration. This Agreement and any amendments hereto between the parties constitute the entire Agreement between the parties concerning the Project and Work, and there are no other prior oral or written agreements between the parties that are not incorporated in this Agreement. h) Modification of Agreement. This Agreement shall not be modified or be binding upon the parties unless such modification is agreed to in writing and signed by the parties.
i) Provision. Any agreement, covenant, condition, clause, qualification, restriction, reservation, term or other stipulation in the Agreement shall define or otherwise control, establish or limit the performance required or permitted or to be required of or permitted by either party. All provisions, whether covenants or conditions, shall be deemed to be both covenants and conditions.
j) Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the provisions of this Agreement not so affected shall remain in full force and effect. k) Status of CONSULTANT. In the exercise of rights and obligations underthis Agreement, CONSULTANT acts as an independent contractor and not as an agent or employee of CITY. CONSULTANT shall not be entitled to any rights and benefits accorded or accruing to the City Council members, officers or employees of CITY, and CONSULTANT expressly waives any and all claims to such right and benefits.

I) Successors and Assigns. The provisions of this Agreement shall inure to the benefit of, and shall apply to and bind, the successors and assigns of the parties.
m) Time of the Essence. Time is of the essence of this Agreement and each of its provisions.

342
CITY OF LATHROP — CONSULTING SERVICES AGREEMENT WITH DOKKEN ENGINEERING FOR ROTH ROAD AND INTERSTATE 5 INTERCHANGE PROJECT, CIP PS 14- 04
In the calculation of time hereunder, the time in which an act is to be performed shall be computed by excluding the first Day and including the last. If the time in which an act is to be performed falls on a Saturday, Sunday or any Day observed as a legal holiday by CITY, the time for performance shall be extended to the following Business Day. n) Venue. In the event that suit is brought by either party hereunder, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of San Joaquin or in the United States District Court for the Eastern District of California.
o) Recovery of Costs. The prevailing party in any action brought to enforce the terms of this Agreement or arising out of this Agreement may recover its reasonable costs, including reasonable attorney' s fees, incurred or expended in connection with such action against the non- prevailing party. 17) Notice to Proceed
Prior to commencing work under this agreement, CONSULTANT shall receive a written Notice to Proceed" from CITY. A Notice to Proceed shall not be issued until all necessary bonds and insurances have been received. City shall not be obligated to pay CONSULTANT for any services prior to issuance of the Notice to Proceed. 18) Siqnatures
The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of the CONSULTANT and the CITY. This agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.

343
CITY OF LATHROP — CONSULTING SERVICES AGREEMENT WITH [ CONSULTANT] FOR ROTH ROAD AND INTERSTATE 5 INTERCHANGE PROJECT, CIP PS 14- 04 Approved as to Form: City of athrop
City Attorney
ll - Z w23
Salvador Navarrete Date
Recommended for Approval: City of Lathrop
Assistant City Manager
Michael King Date
Accepted By: City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Stephen J. Salvatore Date
City Manager
CONSULTANT:

Fed ID #
Business License #
Signature Date
Representative / Title

344
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PROFESSIONAL CONSULTING SERVICES

FOR DEVELOPMENT OF PID FOR
ROTH ROAD & I- 5 INTERCHANGE PROJECT
CIP PS 14-04
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october, 2o23 PRIMARY CONTACT
Attn: Angel Abarca, Assistant Engineer
City of Lathrop- Public Works Department
Juann Ramos, PE Project Manager
390 Towne Centre Drive Address: 110 Blue Ravine Road, Suite 200 Lathrop, CA 95330 Folsom, CA 95630
Te I e p
h o n e: 916.858. 0642
RE: Request for Proposals for Professional Consulting Services for Fax: 916. 858. 0643 Development of Project initiation( PID) for Roth Road and Mobile: 916337. 8981 Interstate 5 Interchange Project( CIP PS 1404) E- Mail: jramos@dokkenengineering. com Dear Mr. Abarca and Selection Committee:

As the City of Lathrop plans for future growth and accommodating the large amount of freight traffic in the ciry as well as in Manteca and within San Joaquin County, they are looking to take the next steps towards improving the critical Interstate 5( I- 5)/ Roth Road interchange. Within the City, the I- 5/ Roth Road interchange serves as a primary route for traffic coming to and from large warehouses, industrial, and logistics land uses. Additionally, it provides alternate access to developing land uses west of the interchange. To provide the necessary capacity in the project area, the City would like to implement improvements within the interchange to accompany other improvements along Roth Road and adjacent Harlan Road.

Dokken Engineering( Dokken) is excited to submit our proposal to provide all- inclusive engineering and environmental services to complete the Project Study Report- Project Development Support( PSR- PDS) for the I- 5/ Roth Road interchange. With our established understanding of the project from our work on the City' s Harlan Road Realignment project, we have assembled a team that is exceptionally qualified for this project in several important respects:

Extensive Project History Dokken has an unmatched understanding of the project objectives, constraints, stakeholder, and overall project having completed the Environmental Document and Precise Plan for the Harlan Road Realignment project and through current preparation of the construction plans, specifications, and estimate( PS& E) for that project. As part of the Harlan Road project, we understand the land use and current needs of Roth Road through and adjacent to the interchange.

Additionally, our team member DKS, has already analyzed the traffic needs of Roth Road at the interchange as part of their work with the San Joaquin Council of Governments( SJCOG) Roth Road Improvement Study. We recognize the interchange is an important component of the overall functionaliry of the region' s traffic and goods movement network. With this in- depth project history and understanding, our engineers and environmental planners have all the tools to immediately begin work on the PID phase with no learning curve, something other consultants do not have.

Familiar and Experienced Team Dokken strategically selects subconsultants for our projects to ensure that we have not only a balanced workload to provide our clients with exceptional service, but also that the staff has the experience and knowledge required of the project. The team selected for this project have the benefit of not only having the experience necessary but are also intimately familiar with the project area and Caltrans District 10. The familiarity begins with the leadership of the team who have been involved within the project area since the beginning of the Harlan Road project. Juann Ramos( Project Manager),) acqueline Lockhart( Project Engineer), and Jamie Formico( Right of Way Manager) have worked on the Harlan Road project through the Environmental Document and Precise Plan phase and now into PS& E. These project leaders have an unmatched and all- encompassing understanding of the project components and what it will take to bring this project through the PID phase and into the Project Approval and Environmental Document( PA& ED), and further onto construction. Additionally, having worked with the City on other projects, these leaders have the familiarity with City goals and procedures and this knowledge will help streamline the overall progression of the project and more efficiently move the project forward.
1 10 Blue Ravine Rd, Suite 200, Folsom, CA 95630- 4713 • Tel: 916. 858. 0642 • Fax: 916. 858. 0643 • www. dokkenengineering. com 346
Superior Project Experience Dokken is well known and respected for our design and environmental work on interchange projects of which most began during the PID phase prior to moving into the PA& ED, final design, right of way acquisition, permitting, and construction. And, throughout the project progression, all our professional services comply with Caltrans, regulatory agencies, and federal requirements. Each project, specifically interchange projects, have different challenges, all of which has prepared our team and provided us the knowledge and approach to apply to this City project. Recent projects we have applied this experience and expertise on similar projects include:
o
Interstate 205/ Chrisman Road Interchange for the City of Tracy o State Route 65/ South Beale Road Interchange for Yuba County o
Interstate 15/ Limonite Avenue Interchange for Riverside County o
Interstate 80 Auxiliary Lanes for the Cities of Roseville and Rocklin o Highway 59 and Black Rascal Creek Bridge Widening for the Ciry of Merced o State Route 4 Wagon Trail Realignment for Calaveras Counry o And many more!!
Unmatched Caltrans Experience 80% of Dokken' s projects require approvals from Caltrans. We are Central Region experts and have completed dozens of major Caltrans projects in District 10 within the last few years, including multiple PIDs.

We understand the requirements to secure environmental clearance through Caltrans/ FHWA programs, and we can secure approvals for this interchange.

With our proven success in delivering innovative, high- quality projects on an accelerated schedule, we are ready to work with the City to bring the Roth Road and Interstate 5 Interchange project to fruition.

We have reviewed the City' s Agreement for Professional Consulting Services and understand the contractual form, conflicts of interest provision, and insurance provisions therein. We have no requests to modify the terms at this time. ohn Klemunes, Jr., PE, is authorized to sign agreements on behalf of the firm. Dokken understands this proposal is valid for a period of 120 days from the submittal date. Dokken also acknowledges the contractual forms, insurance provisions, and conflict interest provisions set forth in the RFP and have no modifications or exceptions. If you have any questions, please contact our Project Manager, Juann Ramos, at 916.858.0642 or,jramos@dokkenengineering. com.

We look forward to the opportunity of working with the City on the PID for the Roth Road and Interstate 5 Interchange project.

Sincerely,
hn Klemunes, Jr. PE J amos, PE
President Project Manager
1 10 Blue Ravine Rd, Suite 200, Folsom, CA 95630- 4713 • Tel: 916. 858. 0642 • Fax: 916. 858. 0643 • www. dokkenengineering. com 347

PROFESSIONAL CONSUITING SERVICES FOR

DEVELOPMENT OF PROJECT INITIATION ( PID) FOR
Roth Road and Interstate 5
Interchange Project
CI P PS 14-04)
Statement of
ualifications
D4KKEN

E N G I N E E R I N G
348
H,,:

PROFESSIONAL CONSULTING SERVICES iOR DEVELOPMENT OF PID FOR Roth Road & I- 5 Interchange Project ( CIP PS 14- 04)
Statement of Qualifications

ABOUT DOKKEN ENGINEERING
Founded in 1986, Dokken is a multi- discipline, professional services firm specializing in all phases of project development, including preliminary engineering, feasibility studies, PSRs, PA& EDs, PS& Es, and construction management for public agency clients. During the past 37 Headquarters:
years, we have developed an exceptional depth of experience and expertise, having engineered 110 Blue Ravine Road, Suite 200
and obtained environmental compliance on more than 3, 000 infrastructure projects, including Folsom, CA 95630
more than 2, 000 federally funded projects.

Tei: ( 916) 858- 0642
Fax: ( 916) 858- 0643
Dokken almost exclusively works with public agencies, including cities, counties, municipal and joint agencies. Many of our staff have experience working directly with and previously for local Branth Offices:
agencies or resource agencies, such as Caltrans, FHWA, and U. S. and CA Department of Fish& 1450 Frazee Road, Suite 100 Wildlife. Through this combined experience, we understand the circumstances of our clients' San Diego, CA 92108 projects and meet their needs by developing the best approach and innovative solutions for 2192 Civic Center Drive
project delivery. As a result of our collective experience, we save our clients valuable time Redding, CA 96001
and money in delivering their projects.

FIRM RESOURCES& CAPABILITIES
eusiness classification: corporation
Dokken employs a diverse group of over 140 civil, traffic, structural, hydraulics/ hydrology, State Organized Under: California
and drainage designers, as well as environmentai planners, community outreach experts, Year of Incorporation: 1986 funding and right of way specialists, who together provide seamless and cost-effective project delivery. With the majoriry of project work being performed by one firm, under one roof, Number of Employees• 143 project coordination and communication is maximized. Dokken has worked extensively with Caltrans throughout California on projects involving design oversight, Local Assistance and Our Appiicable Servites:

Caltrans staff augmentation. We are very familiar with Caltrans' Highway Design Manual, Project Management
Standard Plans and Specifications, and LAPM. In addition, our in- house right of way team has Interchange/ Highway Design significant knowledge and experience with the Uniform Relocation Act. Caltrans D3 PA& ED and PS& E C Mtrat s iiv e r r Ex rk. s
Approvals
Our team has extensive experience working with Caltrans, the Federal Highway Administration, Structures Design
and Federal and State Resource Agencies. Our team understands the Caltrans project NEPA/ CEQA Environmental
development process and has obtained invaluable insight into the local agency side of project Approvals
funding, programming, authorization paperwork, and Federal regulations that apply to local Right of Way Acquisition& agency project delivery with Caltrans oversight. We will use these skills and knowledge( from the Relocation Assistance
delivery of over 3, 000 projects) to ensure projects are successfully delivered and compliant with • Utility Coordination, Pubiic oversight agency requirements.

Outreach,& Stakeholder
Coordination
Over 809' 0 of Dokken' s projects require approvals from Caltrans. We are the North Region Transportation Planning Caltrans experts at designing ADA- accessible roadway projects and have completed dozens of Funding Assistance major Caltrans improvement projects in Districts 1, 2, 3, and 10 within the past 5 years. We 3- D Modeling& Renderings understand the requirements to secure environmental clearance through Caltrans/ FHWA Construction Support& Inspection programs and ADA access approval by the Division of State Architects, and we can accommodate those approval considerations now, during analysis. Recently, ourteam was www, dokkenengineering. com
successful on receiving a Caltrans District 3 Encroachment Permit on the first attempt for the I- ,„,,,.,,...„,...,,„,,..,„_,._,„...,.,.,,.. e,,,,.„„...,_,_,.,..,..,_.„>
80 Auxiliary Lanes Project for Placer County Transportation Planning Authority( PCTPA).

Fir n o! r#.!> iris
Dokken is a growing, financially responsible firm with the majority of our business coming from repeat clients. Dokken is financially sound and has no long-term debt. We promptly pay our subconsultants and vendors, evidenced by our Class 1 credit ratings( indicating lowest risk) with Dun& Bradstreet Credibiliry Corp( DUNS# 15 020 9971). For all our 37 years in business, we have maintained insurance coverage that exceeds industry standards through reputable insurance companies with the highest A. M. Best ratings.

Dokken meets all of Caltrans' A& E Consultant Audit and Review Process requirements and successfully navigates the audit and review process with every one of our projects subject to Caltrans oversight. We have a Cognizant Approval Letter from Caltrans Audits& Investigations. We have our financial statements and overhead rate voluntarily audited annually by an independent Certified Public Accountant to expedite the Caltrans process and to ensure that our financials and indirect cost rate comply with all federal funding rules. Also, our accounting staff and independent auditors regularly attend Caltrans Audits and Investigations training sessions to ensure that we are up to date with the latest requirements.

DOKKEN
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349

PROFESSIONAL CONSULTING SERVICES FOR DEVEIOPMENT OF PID FOR Roth Road & I- 5 Interchange Project ( CIP PS 14- 04)
i eo chae Experience
Dokken has designed over 50 interchanges throughout California, including over 20 in the Northern CA region. The table below is an example of our experience working on interchange projects with project elements relevant to those on the Roth Road and I- 5 Interchange project.

I- 5/ Arena Boulevard IC, Sacramento
I- 10/ Portola Avenue IC, Palm Desert
I- 15/ Limonite Avenue IC, Riverside Counry
I- 80/ Auxiliary lanes, Roseville& Rocklin
I- 80/ Elkhorn Blvd- Greenback Ln IC Improvements, Sacramento County I- 80/ Truxel Road IC, Sacramento
I- 205/ Chrisman Road New IC, Tracy
1- 215/ Scott Road IC, Riverside County
SR- 70/ Feather River Blvd IC, Yuba County
SR-86/ Avenue 66 IC, Riverside County
SR- 99/ Bond Rd- Laguna Blvd New IC, Elk Grove
SR- 99/ Elkhorn Blvd IC Improvements, Sacramento County SR- 99/ Pelandale Avenue New IC, Modesto
SR- 99/ Riego Road IC, Sutter County
US- 50/ Empire Ranch Road New IC, Folsom
US- 50/ Zinfandel Drive IC Improvements, Rancho Cordova US- 50/ Western Placerville- 2 New ICs, Placerville

TRUSTED SUBCONSULTANTS
Dokken has assembled a team of trusted subconsultants to deliver this project. Below you will find a brief description of their services offered and similar project experience. On page 5, you will find detailed descriptions for the similar projects and client references for each subconsultant.

UNICO ENGINEERING, INC. DKS ASSOCIATES
Survey and Mapping Traffic Studies
Established in 2013, UNICO Engineering is a certified DBE firm that Founded in 1979, DKS Associates provides specialized is fully committed to providing high- quality construction transportation planning, engineering, and design services to public management, engineering, and land surveying services to public agencies across the country. Firmwide, their staff includes 155 and private clients. UNICO serves clients throughout California with professionals with offices in Oakland, Sacramento, and Anaheim, a current staff of over 90 from their corporate office located in CA; Portland( Headquarters) and Salem, OR; Seattle, WA; and Folsom. Their success is measured by the success of their clients, Austin, TX. DKS specializes in performance- based transportation their responsiveness, and the quality and value of their work. Top planning/ engineering that blends traffic engineering, on their prioriry list is to understand their clients' objectives and transportation planning, and traffic analysis at multiple scales of expectations. They provide value to their clients by sharing their analysis. Some of the core services relevant to this RFQ include the goal of effectively managing the costs of the projects which they following, Multimodal Transportation Planning and Analysis, Travel are assigned. UNICO' s survey team has the technology and and Demand Modeling and Operations, Traffic Engineering, experience to address any of your surveying needs, including Environmental Support, Safety Studies, Complete Street Planning, topographic mapping, bathymetric( hydrographic) surveys, ALTAs, Roundabout Design and Planning, Fee Studies, Signal/ Electrical boundary surveys, construction staking, easements, aerial surveys, Design, Electromobility, Grant Support, and more. right of ways, terrestrial LiDAR scanning and drone surveying. 41tt1iAdt t'( ti k' tt E' k: if'tlF.!t' Cf:
inaii,, r 4str xp}> ct Ex; r` tew ce
S) COG Roth Road Improvement Study
City of lathrop ( Manthey Road Bridge Replacement City of Sacramento 1- 5/ Richards Boulevard Interchange City of Elk Grove SR 99/ Whitelock Parkway Interchange City of Sacramento I Street Interchange PSR- PDS City of Modesto SR 132 West Freeway/ Expressway, Phase 1 Merced County Atwater- Merced Expressway Traffic Study City of Folsom US SO/ Empire Ranch Road Interchange Merced Counry SR- 99 Widening Applegate Interchange PSR Stanislaus County McHenry Ave Corridor Widening, Phase 1 DOKKEN

350

PROFESSIONAL CONSULTING SERVICES FOR

DEVELOPMENT OF PROJECT INITIATION ( PID) FOR
Roth Road and Interstate 5
Interchange Project
CIP PS 14-04)
Pro 'ect
Exp
erience
DOKKEN

E N G I N E E R I N G
351

PROFESSIONAL CONSULTING SERVICES FOR DEVELOVMENT OF PID FOR Roth Road & I- 5 Interchange Project ( CIP PS 14- 04)
Project Experience
3: 5JCt7ris r7r r i r d € V v Ir terc l r ge f " I racy, C; Dokken provided project management, environmental, and engineering services for the completion of a CLIENTHcCONTACT p5R- PDS and is currently working through the PA& ED phase for a new interchange on Interstate 205 in the City of Tracy City of Tracy, which will serve as a critical link between the Bay Area and Central Valley for interregional Anju Pillar, PE
recreation and commuter traffic. This interchange will provide a vital new connection to I- 205 to serve the 209) 831- 6455
forecasted traffic demand generated by growth within the Ciry and the surrounding communities. The new PROJECT DURATION interchange is proposed to have a partial cloverleaf and spread diamond configuration in the vicinity of the 2012- Present existing Paradise Road overcrossing.

IMILAR KEY$ TAFF
Juann Ramos, PE The project will also construct
Jacqueline Lockhart, PE auxiliary lanes along I- 205
Zach Liptak between MacArthur Drive and
Jamie Formico the new interchange. This
s _ interchange is a part of the
Federal Interstate System and
therefore FHWA requires review and approval of the new access point. Dokken received conceptual approval of the new
interchange through Caltrans and FHWA with the completion of the PSR- PDS in only 70 months. The accurate project scoping completed with the PSR- PDS and PEAR allowed a seamless transition in the PA& ED phase.

Dokken also recently received approval through Caltrans Headquarters that the project has no increase in induced vehide miles traveled( VMT).

I• 15lk. imc r ite f v r t e lr t harwg Riv rside Cr ur ty

CLIENT& CONTACT
Dokken provided engineering and environmental services for a PSR- PDS, PA& ED, PS& E, and construction County of Riverside support for this multi- jurisdictional project involving Caltrans, Riverside County, and the Cities of Eastvale John Ashlock, PE and Jurupa Valley, to replace the existing Interstate 1 S/ Limonite Avenue interchange and widen Limonite 951) 955- 1511 Avenue to three lanes in each direction through the interchange area. The project was the first in the PROJECT DURATION state to receive 56- 1 funding and required both a fast-track design to meet funding deadlines as well 2007- 2020 as close coordination with the I- 15 Express Lane Project to facilitate an expedited construction SIMILAR KEY STAFF schedule. Juann Ramos, PE
The existing tight diamond interchange was reconstructed as a partial cloverleaf layout to include loop onJacqueline Lockhart, PE ramps in the NW and SE •
ZdCh Liptak
quadrants. The three- `
w i1
lane direct on- ramps in the northeast and southwest
F;_,'"' quadrants have California Highway Patrol enforcement areas, and maintenance pads, and are metered with one
lane on each ramp dedicated to high occupancy vehicles.

The interchange is in a developing suburban area where the interchange needed to remain open during construction and z r-_ accommodate adjacent new development. Dokken
developed unique and creative geometric alignments and
staging concepts to accommodate the concurrent
f ,
development construction and access and maintain all
r
movements within the interchange during construction.
r, s'
s°
ec,:- .. ..

DOKKEN
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352
PROFESSIONAL CONSULTING SERVICES FOR DEVELOPMENT Of PID FOR Roth Road & I- 5 Interchange Project ( CIP PS 14- 04)
t ss larr c, a F ligrEment t RatFt Raari ( L<# hrr C: A

CLIENT& CONTACT
Dokken is current providing project management, PS& E, environmental and right of way services for the City of Lathrop Harlan Road Realignment at Roth Road in Lathrop. Roth Road, at the northern boundary of the City serves Angel Abarca large industrial and warehouse land uses as well as provides access to the Union Pacific freight yardjust east ( 209) 941- 7498 of Interstate 5. All these land uses are creating increased traffic volumes, with a significant amount of truck PROJECT DURATION traffic. The existing Harlan Road intersection at Roth Road is too close to the I- 5 northbound ramp intersection, 2019- Present and with these large traffic volumes, operations between the two intersections are failing. The project is SIMILAR KEY STAFF therefore realigning Harlan Road approximately 500- fee to the east to increase the intersection spacing. uann Ramos, PE Additionally, the Roth Road interchange will require upgrades to accommodate the increase traffic and the acqueline Lockhart, PE realignment will make room for the future interchange improvements. Jamie Formico UNICO Engineering
This realigned Harlan Road will indude
three travel lanes and a center twoFm. Maz 4
way left turn lane south of Roth Road and two travel lanes with a center striped median north of Roth Road. This lane configuration will incorporate the ultimate improvements necessary for Harlan Road within the Project area. Additionally, the project is including a storm drainage trunk line that will extend down Harlan Road to an existing pump station.

Dokken completed the Environmental Document and Precise Plan in 2020 and is currently preparing the PS& E and right of way acquisition for Phase I of the project.
s
S42• 65 S A tIE ? I Ro r fr rCercf ar i f Yuba CcsErn€ v CLIENT& CONTACT Located in the southern part of Yuba Counry, State Route 65( SR 65) serves as a crucial and heavily traveled Yuba County route connecting local communities and facilitating transportation to and from adjacent Placer County. At Samuel Bunton, PE present, an unsignalized intersection where South Beale Road intersects with SR 65 poses significant safety 530) 749- 5649 and operational challenges. The existing intersection experiences a notably higher rate of fatal and injury

PROJECT DURATION
collisions compared to similar intersections statewide and operates below an acceptable level of service, 2022- Present largely due to high left turn volumes and adjacent UPRR railroad tracks.

SIMILAR KEY$ TAFF& Dokken is currently providing
Juann Ramos, PE project management,
Jacqueline Lockhart, PE ; engineering, and environmental UNICO Engineering ' services for the preparation of a
PSR- PDS and PEAR for a new
interchange at the South Beale
Road intersection. In coordination with the County and Caltrans, Dokken has developed two alternatives for the new interchange and a grade separation with the adjacent UPRR tracks. Both of these alternatives have been studied and scoped with the PEAR and TEPA.

Funding for the project will be a combination of local, state, and federal sources, thus necessitating compliance with the California Environmental Quality Act( CEQA) and the National Environmental Policy Act( NEPA). This project is vital for enhancing safery and efficiency along this critical
DOKKEN
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353
PROFESSIONAL CONSULTIN6 SERVI[ ES FOR DEVELOPMENT Of PID FOR Roth Road & I- 5 Interchange Project ( CIP PS 14- 04)

SUBCONSULTANT PROJECT EXPERIENCE
UNICO ENGINEERING, INC.

S 2 ! l",r itelc.rc. k Parkw y
inier hittt e C ity of Elk Gresv, CA
CueNr& CoHrncr
This project is located on SR 99 at Whitelock Parkway( between Elk Grove Boulevard and Kammerer Road). The City of Elk Grove project includes a new interchange at Whitelock Parkway and SR 99, potential bike/ pedestrian crossing over Tom Metcalf
SR99, realignment or modifications to East Stockton and West Stockton Boulevards and widening of Whitelock ( 916) 478- 2281 Parkway. The Project may also include auxiliary lanes in both the northbound and southbound directions PROJECT DURATION between Elk Grove Blvd and Grant Line Road and would include high occupancy vehicle lanes in both 2021- PRESENT northbound and southbound diredions between Elk Grove Blvd and just south of Grant Line Road. p,_, r, „__., ,
US 50J Err pire tanr. tti f2aad Interchan e C..ity af Folsam, CR

CLIENT S CONTACT
City of Folsom This project constructs a new freeway interchange on US 50 between the existing East Bidwell Street and Mark Rackovan Latrobe Road Interchanges. The interchange now includes a 4- or 6- lane overpass with full ramp connections 916) 461- 6711 to westbound and eastbound Highway 50 bicycle and pedestrian facilities and traffic signal controls. The PROJECT DURATION project connects the existing Empire Ranch Road/ Iron Point Road intersection to the north and the future 2018- 2019 extension of Empire Ranch Road to the south. UNICO provided land surveying services for the PA/ ED phase of F this project.

DKS ASSOCIATES
K uCia R.+ i irnpraverner t Sk. udy S ri Jrsaqui Caur7ty f iL)% caf E. satf rc plfiC y CueHr& CoHrna c>f . 2, antk: ea CA SJCOG
Under contract with SJCOG, DKS performed the Roth Road Improvement Studyjointly funded by the County of Ryan Niblock
209) 235- 0588
San oaquin and the cities of Lathrop and Manteca. The Roth Road Corridor Study developed a performancebased analysis that supports the delivery of a transformative package of prioritized system improvements PROJECT DURATION including the Roth Road/ I- 5 Interchange) to address critical multimodal travel needs within the greater Roth 2021- 2023 Road study area. The improvement package will improve essential freight and rail operations and access needs ,..,..... F... V.,,,,__ _...__. ......_ z to the Surface Transportation Assistan e Act( STAA) National Network( I- 5 and SR- 99), as well as accommodating the growing truck traffic served by Roth Road, a designated STAA Terminal Access Route and a primary access route to I- 5.

I• 5lFtic( tards cri l varcl IErcerc. tq rt; F C? t t3 C" ity r f S crarr riCo, CA

CLIENT& CONTACT
City of Sacramento DKS provided travel demand forecasting and traffic analysis services in support of PS& E work related to the Bill Shunk, PE Richards Bivd/ I- 5 Interchange improvement. Work consisted of detailing the SACOG SACSIM travel demand 916) 808- 2986 model in the Sacramento central city to determine future interchange demand and then evaluating multiple Peo ecr DurtnTioN interchange alternatives for feasibility. Initial screening was completed with Synchro/ Simtraffic to identify 2019- 2023 preferred alternatives for detailed analysis. This detailed analysis was completed using VISSIM to provide information for stakeholder review and ultimate project selection.

DOKKEN
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354

PROFESSIONAL CONSULTING SERVICES FOR

DEVELOPMENT OF PROJECT INITIATION ( PID) FOR
Roth Road and Interstate 5
Interchange Project
CIP PS 14-04)
Team
Org
anization

DOKKE N

E N G I N E E R I N G
355

PROFESSIONAL CONSULTING SERVICES FOR DEVELOVMENT OF PID FOR Roth Road & I- 5 Interchange Project ( CIP PS 14- 04)
Team Organization
Dokken has assembled a highly qualified team to provide the engineering services needed to complete the Project Initiation Documents( PID) for the Roth Road and Interstate 5 Interchange Project. The organizational chart below represents our reporting structure and the depth of staff available to complete this project. Resumes for our key staff can be found in the Appendix.

Our Project Manager, Juann Ramos, PE, will be supported by a staff that has worked together on many similar interchange projects. Acting as an extension of City staff, our goal is to provide you with painless project delivery. We do this by utilizing the following project management methodology and approach:

No Surprises" Communication
Clear, Concise, and Complete Reporting
Project Schedule Monitoring
Budget Control
f . .

I •
I, ,.,' VI U
Environmental Lead Civi) Project Engineer
UNICO EngJneerin Inc.

Rob Markes
Zach Liptak Jacqueline Lockhart, PE
Ryan Ming, PLS
SiologJcal Resources Civil Design Engineers Tim Pringie Sarah Holm Kris Kofoed, PE
Scott Salembier Rober[ Denison, PE I
Jeff Harris Samvel Abramyan, EIT
Mark Fogiel Aiexis Rios DKSAssotlates
Culiuro Resources Terry Klim, TE
Amy Dunay, RPA Jim Damkowitch
Michelle Campbell, RPA H. Ross Ainsworth, PE, TE
Gabrielle Ploszaj AshleyOrsaba- Finders, PE, QSD/ P
Sean Carney, EIT
CEQA/ NEPA and Permitting oseph Madden, EIT
Amy Bakker
Nicholas Nelson, EIT
Aliana Hale
Air Quallty/ Nolse/ GH6
Ken Chen
c*) amie Formico, SR/ WA/ NAC/ RAC
Vanessa Cothran, SR/ WA
Jason Andrews, SR/ WA
Taylor Ross
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DEVELOPMENT OF PROJECT INITIATION ( PID) FOR
Roth Road and Interstate 5
Interchange Project
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Pro 'ect
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Project Understanding

PROJECT BACKGROUND
The City of Lathrop is advancing the next steps towards the ultimate construction and improvement of the existing interchange at Roth Road on Interstate 5( I- 5) to address increased traffic volumes and to support goods movement. Within the San Joaquin Valley, Lathrop is centrally located making it a key contributor to providing critical goods movement via trucking and railroad throughout the region and the State. The Roth Road interchange along I- 5 has therefore become a heavily traveled route, and with plans by the City and the Ciry of Manteca to create an extension of Roth Road to State Route 99( SR- 99), it will become an even more critical arterial. To maintain operations, support the growth of goods movement, and accommodate future development west of I- 5, the City would like to improve the interchange at I- 5.

Roth Road currently connects to I- 5 with a tight diamond interchange configuration with immediately adjacent frontage road intersections of Manthey Road on the west side and Harlan Road on the east side. There is currently no development on the west side of the freeway, but on the east side, there are existing developments primarily of either industrial or supporting trucking operations. As a first phase to address the necessary interchange improvements, Dokken is currently working with the City on the Harlan Road Realignment project which will realign the existing Harlan Road intersection on Roth Road approximately 500 feet further to the east to provide sufficient intersection spacing to the northbound ramp termini intersection. Additionally, the project will widen Roth Road to four lanes from the interchange to just east of the realigned Harlan Road intersection. The completion of the Harlan Road project will serve as the first step to improving the overall project area so that the critically needed interchange improvements can occur. Since we are already working within the project area, we understand the interchange needs and complexities of all the constraints, as well as have the expertise and experience required to work through the interchange approval process with Caltrans. Dokken' s goal is to provide efficient project approval and delivery of the interchange to complete the City' s vision for the project area. As described below, Dokken has the solutions and expertise required to deliver the Cit s Roth Road and I- 5 Interchange 5 Project( CIP PS 1404).

Dokken has extensive experience with this project as we are currently working on the Harlan Road Realignment Project, our team members worked on the Roth Road Improvement Study memo for the San Joaquin Council of Governments( SJCOG), and we have also further reviewed the project area and have identified key features affecting the design and functionality of the interchange. These features are shown in the figure below and discussed further in the following sections.
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PROJECT HISTORY
The I- 5/ Roth Road interchange, at the northern boundary of the City, is in a perfect location to serve the expanding industrial, logistics, and warehousing operations contributing to key goods movement within the region. It also serves as a primary access route to the Union Pacific freight yard just east of I- S. To provide access to all these users, the Roth Road interchange and the surrounding adjacent roadway network requires geometric improvements. The City recognized that future need and in 2010 completed a Draft Precise Plan for the realignment of Harlan Road as a proposed first step in moving the project area improvements forward. Dokken then completed the environmental clearance of the Harlan Road Realignment in 2021 with the approval of the CEQA IS/ MND and Final Precise Plan. Currently, Dokken is preparing the final plans, specifications, and estimate( PS& E) and right of way acquisition for Phase I of the Harlan Road Realignment where the southern leg of the Roth Road/ Harlan Road intersection will be shifted approximately 500 feet east of the existing intersection and Roth Road will be widened to four- lanes. This initial shift with move the southern connection of Harlan Road away from the northbound ramp termini intersection in order achieve the Caltrans required intersection spacing as well as improve operations and safety issues caused by the immediately adjacent intersections. The future Phase II will construct the Harlan Road realignment north of Roth Road within the County to complete the intersection necessary intersection separation. Now, Phase III will improve the interchange to complete project area improvements. Additionally, the Ciry coordinated with Dokken team member, DKS, to complete the Roth Road Improvement Study which provides recommendations on future improvements of Roth Road in the City of Lathrop and City of Manteca as well as identifying traffic needs within the project area. As Dokken has been a partner with the City for this work within the project area, we have unmatched knowledge and understanding of the project area' s critical considerations and concerns.

CALTRANSPROCESS
F' raject It itiatit rE i' h ss
Within the State right of way, any significant improvements, such as an upgrade to an interchange, will require Caltrans approval in compliance with the Project Development Procedures Manual( PDPM). The first formal phase of project development is the preparation of a Project Initiation Document( PID) to establish a well- defined purpose and need statement, project scope, cost estimate, and schedule. The level of PID that is appropriate for this project is a Project Study Report- Project Development Support( PSR- PDS). A PSR- PDS is used for locally funded projects and is used to program funding for only the support costs needed to complete the subsequent Project Approval and Environmental Document PA& ED) phase; programming for right of way and construction is done with the Project Report during PA& ED.

Dokken has a very clear understanding of this often- complex process and has obtained approval of several PSR- PDS documents in the last few years, including one for the new interchange at Interstate 205/ Chrisman Road in the neighboring City of Tracy. The PSR- PDS is a streamlined version of a PID in comparison to the more in- depth Project Study Report( PSR). Dokken knows how to efficiently navigate this streamlined process to obtain quick approval from Caltrans. The PSR- PDS for the I- 205/ Chrisman Road interchange was a more complicated situation as it is for a new interchange, and even so, Dokken was able to obtain approval of the PSR- PDS in only 10 months. This quick approval and completion of the PID phase is important not only to keep the project moving forward but also because the local agency must pay Caltrans for their oversight time during the PID phase, so the faster the document can obtain approval, the less review fees the City will need to provide to Caltrans which is key for this locally funded phase. Additionally, an approved PID will allow the City to have a real project in which to preserve the project footprint and collect development fees.

Prc jer:t Apprcrv rl
Overall, Dokken has a clear and full understanding of the entire Caltrans approval process from this PID phase all the way through the construction of the interchange. While many consultants have worked on other interchange projects within the area, Dokken' s experience with the complete process and with local Caltrans District 10 staff is unrivaled. One key approval component that is special to this project is that since the interchange is on an interstate, Federal Highway Administration( FHWA) approval will also need to be granted prior to the completion of PA& ED, which is not required on a State Highway. As this is an existing interchange, approval will be granted through the preparation of an Interchange Access Report( IAR). The IAR will prove to FHWA that the interchange improvements will not degrade or otherwise negatively impact the interstate. This rype of report is not that common as it only applies to new interchanges or specific modifications to exiting interchanges on interstates only. We have prepared 7 IAR documents over the last 10 years, including the one we are actively working on with Caltrans District 10 for the I- 205/ Chrisman Road interchange, and we understand the FHWA policy points and what needs to be included in these reports for FWHA concurrence and approval.

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PROJECT ALTERNATIVES
As noted, the intent of the PSR- PDS is to serve as a programming and scoping document for the PA& ED phase and no formal approval of an alternative is granted with the PSR- PDS. Instead, alternative and project approval is obtained through the Project Report at the completion of PA& ED; however, identifying viable conceptual alternatives is crucial to ensure that the environmental studies are scoped properly, the purpose and need is properly developed, and the programmed funds for PA& ED and future phases is appropriately captured. As part of the alternative analysis, Dokken will evaluate a multitude of interchange configurations to determine their feasibility; however, in review of the traffic studies for both the Harlan Road project and the Roth Road Traffic Analysis, discussions with City staff, and evaluation of the project area features, Dokken has developed the following two initial conceptual alternatives.

Partial L- 9 Cloverleaf/ Tight Diamond Interchange
Diverging Diamond Interchange( DDI)
There are several key constraints in the project area that need to be considered as part of the development of alternatives for the improvement to the interchange, including existing development and land use on the east side of the freeway, proposed development on the west side of I- 5, the existing bridges of I- 5 over Roth Road and the columns in the median of Roth Road, multi-modal facilities, intersection spacing to adjacent Harlan Road and Manthey Road, and the currently proposed Harlan Road realignment. Additionally, as the area is a STAA terminal access route with large volumes of truck traffic, the movements, travel directions, and storage length of the large trucks needs to be incorporated into any design.

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The traffic analysis completed by Dokken team member, DKS, as part of the SJCOG Roth Road Traffic Analysis developed traffic volumes based on the updated General Plans for the City of Lathrop, Ciry of Manteca, and San Joaquin County. The purpose of the analysis is to determine various options for the improvement of Roth Road between all the agencies and to then determine fair share cost responsibilities. Based on the developed volumes, and under all Roth Road improvement extension and expansion scenarios, we have determined that the Partial L- 9 Cloverleaf/ Tight Diamond and DDI configurations are viable options for the interchange reconstruction. Each of these configurations also assumes the widening of Roth Road to six lanes between Manthey Road and Harlan Road based on the traffic analysis. s,
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As a majority of the land use and freight operations are coming from the east towards the interchange, the Partial L- 9 Cloverleaf/ Tight Diamond configuration satisfies the heavy traffic needs because all movements coming from the east are able to make a right turn onto I- 5, keeping the traffic moving more efficiently over waiting for a left turn like the existing tight diamond configuration. For the northbound ramps, no change to the configuration is required as no left turn is required here for the heavy movement. A huge benefit of this alternative is that the existing land use and properties on the east have very minimal right of way or access impacts, while still being able to provide maximum capacity. With this alternative, the existing northbound ramp termini intersection will remain in the existing location, so to meet the minimum intersection spacing, the southbound ramp termini intersection will be shifted further to the west. Additionally, the Manthey Road intersection will also be shifted west to meet intersection spacing and to accommodate the necessary left turn pocket storage and weaving distance for vehicles from the southbound off- ramp to the Manthey Road left turn lane. To accommodate the widening of Roth Road to six lanes, retaining walls under the existing I- 5 bridges will be constructed under the abutments so as not to impact the existing bridges. Additionally, between the northbound ramp termini intersection and the realigned Harlan Road, the widening would occur to the north side of the road to not impact the Chevron gas station and hold the curb line constructed by the realignment. For the southbound loop on- ramp, a separate bridge over Roth Road will be constructed alongside the I- 5 southbound bridge. This avoids any work on the existing Caltrans I- 5 bridge and makes construction easier.

Lliert> r; in; i, rn, i. bst4 Irtterc, tF ti; tA DDI configuration shares many of the same benefits as the Partial L- 9/ Tight Diamond configuration in that it utilizes right turns for the major movements can accommodate the 6- lane cross- section under the existing I- 5 bridges, and minimizes impacts to the built- out eastern side of the freeway. This alternative will also shift the existing Manthey Road to the west to accommodate the minimum intersection spacing and provide storage capacity on Roth Road; however, since the southbound loop on- ramp is not required, there is an overall reduced right of way impact on the west side. Additionally, without the loop, the existing southbound ramps can remain in their current locations with minimal required improvements. Overall, the DDI configuration will have a lower project cost for the reduced right of way, reduced ramp reconstruction, and DOKKEN
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PROFESSIONAL CONSULTING SERVICES FOR DEVELOPMENT OF PID FOR Roth Road & I- 5 Interchange Project ( CIP PS 14- 04)
elimination of a bridge required for the loop on- ramp. Since the DDI has not yet been fully analyzed as part of the SJCOG Roth Road traffic study, part of the initial geometric development and traffic studies for this project will fully determine the viability of a DDI configuration.

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ENVIRONMENTAL
Dokken understands that identifying environmental constraints within the project area is key in selecting any potential alternatives for the Project. Dokken' s experienced team of environmental planners, biologists, botanists, and archaeologists contributed to the Harlan Road Realignment project; therefore, we are intricately familiar with the environmental resources in this area. Our comprehensive understanding of potential environmental impacts that would occur because of the interchange project will expedite the Preliminary Environmental Analysis Report( PEAR) preparation and approval process. Our strategy is to prepare a comprehensive environmental constraints analysis that clearly identifies any sensitive biological resources, cultural resources, and/ or hazardous waste in the project area through pedestrian surveys and record searches and include that information in the PEAR. Providing extra scoping information will not only assist the City in identifying a preferred alternative but will also expedite Caltrans review and approval of the document.

Since the project is located within Caltrans right of way, it is considered an" on- system project"; therefore, Caltrans will be the lead agency under CEQA and the lead agency under NEPA for the interchange project. We understand that the Caltrans/ FHWA environmental clearance process is often the critical path item for the delivery of a project which, if not managed correctly, can result in costly delays. Our experienced environmental planners have an intricate understanding of the CEQA and NEPA process and what it takes to successfully move a project through the environmental process with Caltrans oversight.

S n te t ill 743 Vehicl R liles Tr v fe ct
The primary environmental constraint for this project is related to Vehicle Miles Traveled( VMT). Senate Bill( SB) 743 went into effect in July 2020 and requires agencies to evaluate projects in terms of VMT. Across the state, capacity- increasing projects are being required to escalate their CEQA environmental document to an EIR due to potential increases in VMT and lack of feasible mitigation.

CEQA requires the project to analyze the with- project and no- project conditions in the future to determine VMT impacts. Based on preliminary data, the California lnduced Travel Calculator produced by the National Center for Sustainable Transportation at UC Davis estimates that the Roth Road and I- 5 Interchange ProjecYs increase in capacity will result in approximately 2. 2 million additional VMT. If Caltrans is the CEQA lead agency, the project would be required to utilize this very conservative calculator to estimate VMT impacts for the project. It is anticipated that the required mitigation to offset this level VMT even partially would be unachievable.

Caltrans is currently undergoing significant changes in project scoping and requirements under CEQA due to SB 743. These changes have resulted in lengthy new steps with regular reviews and concurrences from their 5B 743 Sustainability Group at Headquarters. We understand that the Caltrans environmental clearance process is often the critical path item for the delivery of a project, and these new project requirements add to these costly hurdles. Dokken' s environmental team is currently navigating this process on five Caltrans projects, and we are the first team in the State to develop a VMT mitigation plan approved by Caltrans, and recently received approval of an Induced Travel Study for a new interchange with no mitigation required. So, while we are up for the challenge to develop Caltrans- approved mitigation for this project, our recommendation is for the City of Lathrop to request to be the CEQA lead agency. The process to request CEQA lead agency status includes submitting a letter request for relinquishment to Caltrans, which Dokken can draft as a component of the PSR- PDS. This letter will be used by the District Director to justify the relinquishment of CEQA Lead Agency.

COST SAVINGS MEASURES
Since there is no formal project approval granted and the local agency is required to reimburse Caltrans for their review time during the PID phase, it is important to not only get through this phase quickly, but also as cost- effective as possible to allow for the Ciry' s funds to be spent in the next PA& ED phase. With this approach in mind, Dokken also looks for other places where money can be saved in the development process.

For this project, since Dokken is working on the Harlan Road realignment we can take advantage of some of the base work already developed.

For example, a utility base map has already been developed for the east side of the freeway and will need only minimal expansion to cover the area on the west. Additionally, Unico has already performed design- level topographic mapping for the entire area to the east. As a further cost DOKKEN
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PROFESSIONA CONSULTING SERVICES fOR DEVELOPMENT OF PID FOR Roth Road & I- S Interchange Project ( CIP PS 14- 04)
savings measure for this phase, the topographic mapping we are proposing to supplement our existing mapping with is planning level LiDAR mapping and United States Geological Survey( USGS) based orthoimage. This level of mapping detail is completely sufficient for the conceptual level engineering and environmental studies required for the PID phase. We have used this approach on other projects during the PID phase as it not only saves money at this point but will also save money down the road in obtaining more detailed mapping when the overall project area has been narrowed down and refined. Finally, as noted, DKS recently completed the Roth Road Improvement Study. All the traffic demand model development, traffic volumes, and even microsimulation modeling has been completed and can be easily applied to this project. DKS will repurpose the traffic data, including the detailed freight truck forecasted, to reflect future design year conditions.

A further significant cost savings advantage that the Dokken team offers is in the form of overall history and knowledge within the project area, as well as relationships with property owners. We do not need to waste time and project budget getting up to speed with the project area concerns; we will be able to hit the ground running immediately.

RELATIONSHIP WITH CALTRANS DISTRICT 1O AND HEADQUARTERS As noted, Dokken has the knowledge to move projects through the cumbersome Caltrans approval process, in numerous Districts throughout the State, including District 10. We have worked with District 10 staff, including Mason Leung, Dina EI- Nakhal, and Jaime Quesada, on multiple projects in recent years such as the I- 205/ Chrisman Road New Interchange, Highway 59 Widening, State Route 4 Wagon Trail Realignment, State Route 132 Expressway, State Route 99/ Pelandale Road Interchange, State Route 26 Slope Stabilization, and State Route 99 Merced Guardrail Improvements. Through these projects, we have developed a relationship with the reviewers and other District and Headquarters staff such that they trust our work product and that we collaborate as a team to reach a solution that satisfies all parties involved.

This trust will be advantageous in gaining the support of each Caltrans functional unit and efficiently moving the I- 5 and Roth Road Interchange project through the entire approval process. It is also this trust that will help keep the project moving through the inevitable Caltrans staff changes. Due to the agency' s size and workload, their resources are often strained which results in frequent changes in the assigned staff.

We work with the new staff to quickly get them up to speed on the project so that there are no delays, and because they trust our experience and work product, they are willing to keep pushing forward with us.

For environmental, our close working relationships with District 10 I staff, such as Jon Coley, Laura Cook, and Scott Guidi ensures that g each milestone is met on time and under budget. Further, we i understand that Caltrans having oversight of CEQA can often result in y extended review and approval times of technical studies and environmental documents due to potential induced Vehicle Miles Traveled( VMT) associated impacts. Dokken recently received approval on the Induced Travel Study for the I- 205/ Chrisman Interchange Project from Caltrans District 10 and the SB 743 Working 4 , i Group at Caltrans Headquarters which found a less than significant s k,. . ,.,_, e..,:.
impact under CEQA and no mitigation was required. Dokken will ensure that all documentation prepared for this project relating to VMT will be able to be approved by both the District and Headquarters.

While there are other consultants that can ultimately design any interchange type, Dokken' s extensive experience and long- standing relationships with Caltrans District 10 and Headquarters allow us to develop complete, cost-effective designs from the outset and navigate the complicated Caltrans process to achieve expeditious approvals.

CONSISTENT TEAM
A key differentiator of Dokken from other consultants is the consistency in our staff and overall team on projects. The Project Manager, Project Engineer, Environmental Lead, and even design staff that start the project are the ones that finish the project. Additionally, we strategically select our teams so that one team is not overloaded, allowing us to provide the City with the best service possible. For this project, Juann Ramos our Project Manager, and Jacqueline Lockhart our Project Engineer have significant experience with this location as they have both been working on the Harlan Road Realignment project since the beginning. In addition, UNICO Engineering is providing surveying and right of way engineering for the Harlan Road project, and the same staff that are doing the field and office work will also be used for this project. Our traffic consultant, DKS, has also performed all the traffic modeling and analysis for the Roth Road Improvement Study for SJCOG. Each of these team members have unmatched knowledge of the project, will not need to be retrained, and will be with the team for the duration providing valuable consistency. All of this will keep the project efficiently moving forward without the loss of any project history as well as expedite the schedule.

FEDERAL AND STATE REQUIREMENTS
Every Dokken project requires coordination and compliance with State and Federal regulations. Our team has extensive experience working with Caltrans, Federal Highway Administration, and other Federal and State resource agencies. We will use our knowledge and expertise to successfully deliver this project compliant with each oversight agencys requirements.

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While the City is currently using local funds for this current phase of the project, there is the potential and likelihood the City will use Federal funding for a subsequent phase. Therefore, we look ahead and move through the process to obtain project approval to follow standard Caltrans and FHWA requirements.

In addition to the general project approval process described above, we understand the Caltrans and FHWA processes, forms, agreements, and general paperwork required at each step along the way. Since our team has a proven track record of project delivery, we know this process, not only when exhibits need to be submitted but also when FHWA holds all additional funding requests in order to close out their fiscal year.

Depending on the City's needs, we are available to assist with preparing these various forms and agreements, including the Request for Authorization( RFA) packages at all major milestones, project development forms( PES, Field Review, Project Change), and project delivery forms utility coordination and right of way certification).

In addition, Dokken' s environmental staff has extensive experience with NEPA/ CEQA policies and procedures. We have a close relationship with Caltrans environmental staff, and we will assist the City with all needed Caltrans paperwork. We will work closely with our design team to ensure projects do not have any unmitigable environmental impacts. We are prepared to address project impacts by including reasonable avoidance and minimization solutions early in the project design phase.

SCHEDULE
A key benefit to the preparation of a PSR- PDS is that the approval process is intended to be streamlined so the project can move forward into the next phase efficiently. The project schedule is summarized below with critical path tasks shown in red. This schedule is based on the following assumptions:

Notice to Proceed is provided in December 2023.

Consensus on purpose and need and the alternatives under consideration is attained in a timely manner.

City/ Caltrans reviews are concurrent and are 4 weeks or less in duration for each deliverable.

The resulting schedule shows a duration of 11 months for completing the PSR- PDS phase. In this scenario, the PA& ED phase could begin in Winter 2025. This represents a realistic schedule based on our experience with similar projects and reflects a streamlined approach in which project tasks are performed in tandem to the extent possible.

The table below is a summary of PSR- PDS schedules that Dokken has delivered for previous projects of similar scope:

I- 205/ Chrisman Avenue
10 months
February
une 2012 August 2012 October 2012 November 2012
New Interchange 2012
I- 15/ Limonite Avenue October November
Interchange
12 months
2011 2011
March 2012 August 2012 September 2012
I 1- 5/ ROTH ROAD INTERCHANGE

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Roth Road and Interstate 5
Interchange Project
CI P PS 14-04)
Sco pe of Work
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Scope ofWork
Following is a comprehensive scope of work that supports the delivery of the Project Initiation Document( PID) phase of the Roth Road at Interstate 5 Interchange Project. The following scope includes the studies to support the preparation of a Project Study Report- Project Development Support( PSR- PDS) and Preliminary Environmental Analysis Report( PEAR).

TASK 1. O PROJECT MANAGEMENT
T k 1 , Prtaject IVt etiri s
CONSULTANT will organize, attend, and facilitate meetings as necessary to provide progress updates, coordinate between technical disciplines, and facilitate overall project communication. For each meeting, CONSULTANT will provide meeting notices, prepare meeting materials and agenda, attend, and facilitate the meeting and prepare meeting minutes. CONSULTANT will consult with the Citys project manager prior to each meeting to get input regarding the agenda. The following meetings are anticipated for this project:

Kickoff Meeting: At the start of the project, CONSULTANT will organize a kickoff meeting with all key personnel on the project. The purpose of this meeting will be to review the goals and objectives of the project, discuss each team member' s roles and responsibilities, identify critical project issues, and obtain consensus on task durations, particularly reviews. The kickoff meeting will ensure that everyone on the project team is on the same page regarding project delivery and execution.

PDT Meetings: The project development team( PDT) meetings will serve as the primary forum for reviewing the status of the project and identifying and resolving project issues. Attendees will include CONSULTANT' s Project Manager, CONSULTANT task leads as needed, City and Caltrans staff and other stakeholders as necessary.

Technical Coordination Meetings: CONSULTANT will coordinate technical issues with the City, Caltrans and others through meetings and correspondence.

Deliverables: Meeting Notices, endas, Exhibits, and Minutes C sk 1 2 Prs gress Reparts
CONSULTANT will prepare Progress Reports to record the progress of the project and as supporting data for invoices presented monthly to the City. The Progress Report will include accomplished tasks for the month, anticipated progress for the next month, pending issues/ resolutions, and schedule completion target dates. CONSULTANT will include Progress Reports with the monthly invoices.

Deliverables: Monthly Progress Reports
l sk 1. 3 Wrogress Sct edui
CONSULTANT will, within 2 weeks of Notice to Proceed, provide a detailed baseline schedule to the City for review and comment. The schedule will be prepared using Microsoft Project and will show contracted tasks/ milestones with dependencies and durations, critical path tasks and responsibility assignments. Subsequent to establishing the baseline schedule, CONSULTANT will update the schedule on a monthly basis, to coincide with the PDT meetings.

Deliverables: Project Schedule
I, s k 1 i
roj xc. t cfrr rir istr ti t
CONSULTANT will monitor and control the effort and progress of the proposed services as follows:

Set up project accounting system: CONSULTANT will structure the accounting system in accordance with the City's invoicing and tracking needs.

Prepare Subconsultant agreements: CONSULTANT will execute contracts with the proposed subconsultants for the scope of services described herein.

Monitor Subconsultant progress and review/ approve invoices: CONSULTANT will track the work progress of the proposed subconsultants and review their invoices for format and content compliance.

T sk 1. 5 Qz ality Cvrrtr sl
CONSULTANT will have a quality management plan in effect during the entire course of the project and will develop a plan establishing a process to ensure design calculations are independently checked. Exhibits and plans will also be checked, corrected, and back- checked for accuracy and completeness. CONSULTANT will review subconsultant submittals to ensure that appropriate background information, study methodology, interpretation of data, format and content are completed in accordance with current standards.

Deliverables: Quality Management Pfan
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TASK 2. 0 PROJECT SCOPING
la k 2 1 C t <` c Elert, ioi anci R vi w
CONSULTANT will meet with the City and Caltrans to request and obtain any new data related to the project site that may have changed since the completion of the previous study.
lask 2 2 f u scas€ r r Ne€ i [ 7evel prnen[
CONSULTANT will coordinate with the Ciry and Caltrans to develop project Purpose and Need and identify transportation deficiencies while evaluating the underlying transportation needs, and primary objectives of the project. CONSULTANT will coordinate with interested agencies for available project information including utility companies.

Deliverables: Purpose and Need
T sk 1 3 iesld R vi rvv
CONSULTANT will conduct a site reconnaissance to identify and document any new/ changed physical features, character, adjacent uses, potential design constraints, and new environmental considerations. Field information will be recorded using field notes and digital photos. The observed environmental considerations will be used to support the environmental constraints analysis.

Deliverables: Field Notes/ Photo Log
Task 2. 4 efir e f rc jec: k. St dy Are
CONSULTANT will develop a Project Study Area( PSA), taking into consideration the geometric footprint of each design alternative, topographic/ environmental constraints, appropriate buffers to accommodate reasonable modifications, and project risks. The PSA will be reviewed with the project team to obtain input and will ultimately be finalized for use with future project studies.

Deliverables: Project5tudyArea
TASK 3. 0 ENVIRONMENTAL DOCUMENTAT[ ON
f sk a 1 kis z rdci s Waste Irritial 5ite R s ss t r k ( ISAj Ch cklist CONSULTANT will prepare a Hazardous Waste Initial Site Assessment Checklist to identify any potential for encountering hazardous waste or hazardous materials in the project area. The checklist will incorporate an agency records search utilizing State Water Resources Control Board sites GeoTracker and Envirostor, as well as a visual survey of the project site. The findings in this checklist will be summarized and included in the Preliminary Environmental Analysis Report( PEAR).

Deliverables: Hazardous Waste Initial Site Assessment Checklist 7a k 3 2 Enuircarirrtet t: l Cc strair tt 1rr iysis
CONSULTANT will perform preliminary survey work, obtain records searches, and examine any information from prior environmental analysis of the project area in order to prepare an environmental constraints analysis for the Project. In order to provide a complete scoping of the physical and human environment within the project area the following tasks will be performed:

Obtain and evaluate prior environmental studies, local general plan information, and any other local policies which could affect the environmental process.

Discuss and verify initial Purpose and Need and a project description through coordination with the City.

Obtain a Cultural Resources/ Native American Resources records search.

Survey the built environment for potential historic resources( if any) that could require full evaluation during the environmental document phase.

Obtain record search/ species list from the United States Fish and Wildlife Service and California Natural Diversity Database to evaluate the potential for threatened, endangered, or other special status plant and animal species.

Prepare an initial environmental constraints map of identified environmental resources in the project area. Once the project features have been identified, this map will be converted into an Environmental Study Area map for use with the PEAR and future environmental documentation.

Identify environmental technical studies, environmental documents, and required environmental regulatory permits.( i. e. USACE, USFWS, RWQCB, CDFW, etc.)
Deliverables: Environmental Constraints Mapping
ta V: ri : 6 rr lirnir e ry r vir sr+rr xe t I An lysis r au t CONSULTANT will prepare the Preliminary Environmental Analysis Report( PEAR) using Caltrans template and guidelines. The PEAR will incorporate the findings from the constraints analysis to identify potential environmental issues and constraints that will be addressed in the NEPA or CEQA documentation, the risks and assumptions that were used to anticipate those issues, the anticipated level of environmental DOKKEN
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documentation, and the resources and schedule needed to complete the PA& ED phase. A draft of the PEAR will be provided to the City for review and comment prior to submittal to Caltrans. This scope also includes coordination with Caltrans as needed.

Deliverables: Preliminary Environmental Analysis Report TASK 4.0 ALTERNATIVES ANALYSIS
7ask 4 1 t,.< as i Sur< t xyi and RigFrt af Way Map irg; CONSULTANT will utilize and provide Unites States Geological Survey( USGS) based orthoimage and available topographic or LiDAR information of the project footprint. To confirm the accuracy of the available USGS information, CONSULTANT will perform minimal survey measurements to sample the accuracy of the topography. CONSULTANT will deliver the orthoimage and topographic data in an AutoCAD based drawing in California State Plane Coordinates, NAD83 and NAVD88 elevations. The mapping limits will encompass the full interchange from Roth Road and Interstate 5 to a point along Interstate 5 approximately 0. 6 miles both northerly and southerly of Roth Road including on ramps, off ramps, frontage streets and an area westerly of Interstate 5 for realignment of Manthey Road. The horizontal control will be based on the North American Datum( NAD83), California State Plane Coordinate System Zone 3 and the North American Vertical Datum( NAVD88). Control research will be conducted with Caltrans to tie the survey and mapping services for this project into existing Caltrans control and relevant Ciry of Lathrop Control. CONSULTANT will set durable survey control within the project limits for current and future work.

Deliverables: Orthoimage and USGS Based LiDAR Topographic AutoCAD Base File t sk 4. 2 Cor c: eptt al Alternatives
CONSULTANT will develop up to three( 3) viable conceptual alternatives that will take into consideration City and Caltrans goals, existing and future roadways connections, Caltrans and City right of way, structures, utilities, environmental features, and future development. CONSULTANT will prepare layout exhibits for the City and Caltrans to review and comment.

Deliverables: Conceptual Alternacive Exhibits
T sk. 4 3 C: ast k: skirr4 tes
CONSULTANT will prepare conceptual cost estimates in order of magnitude for cost comparison of the above refined conceptual alternatives.

The conceptual cost estimates will include roadway items, structure items, utilities, and right of way items. Cost estimates will be utilized to support alternative analysis as part of the PID approval process.

Deliverables: Cost Estimates
1 k 4. 4 5ehietiultz
CONSULTANT will prepare conceptual schedules identifying major milestones of the project phase in preparation of future Project Approval and Environmental Document( PA& ED), and general dates for PS& E and Construction.

Deliverables: Schedules
fask 4. Aitr r r7 riiti e l as: Ma s
CONSULTANT will prepare a base map for each of the up to three( 3) conceptual alternatives. The base map will include a layout with preliminary geometrics, profile, and typical sections. Preliminary right of way will be identified on the base maps.

Deliverables: Alternative Base Maps
TASK 5. 0 ENGINEERING STUDIES
T sk 5o' i t rr V,f sier C at s Re zort
Compliance with Caltrans Statewide National Pollutant Discharge Elimination System( NPDES) Permit will be documented in the Storm Water Data Report( SWDR). The SWDR will be prepared to ensure that the programmed project includes sufficient iYs right- of-way and budget for the required storm water controls.

CONSULTANT will develop a long- form PID- level SWDR in accordance with the latest Caltrans Project Planning and Design Guide. The document will include:

A description of the project and the major engineering features.

A preliminary estimate of the Total Disturbed Soil Area( DSA), New Impervious Surface( NIS) Area, and Post Construction Treatment Area( PCTA).

A determination of Risk Level and requirement for Treatment BMPs.

A discussion of the stormwater quality issues specific to this project.

A description of the probable design pollution prevention BMPs.

A description of the probable permanent treatment BMPs, if required.

A description of the probable maintenance and construction site BMPs.

SWDR Summary Spreadsheets
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Maps and exhibits
CONSULTANT will work with the Caltrans District Storm Water Coordinator to circulate the draft document through the Maintenance, Landscape, and Storm Water units.

Deliverables: PID Level Storm Water Data Report
7asic 15 raltir. Er gfneering F erfcrrrnanc_e A sessit ei t CONSULTANT will prepare all requisite traffic operations and safety analyses( collision reduction predictive method) for completing a PSR- PDS Traffic Evaluation and Performance Assessment( TEPA). All applicable traffic data and analysis tools will be drawn from the Roth Road Improvement Study( September 2023).

CONSULTANT will utilize all currently available data and models developed as part of the Roth Road Improvement Study to evaluate multiple interchange design alternatives. CONSULTANT will perform the following analysis stages:

1. Utilize all analysis tools, models, and data developed as part of the Roth Road Improvement Study( DKS, 2023) to reflect the future multi- modal travel demand patterns in the study area.

2. Examine all relevantjurisdiction Active Transportation Plans, Local Roadway Safety Plans, and Long- Range Transit Plan and other planning documents to determine the muitimodal needs and planned improvements.

3. Prepare all requisite traffic operations determinations and safery analyses of interchange configuration alternatives to winnow the number of viable interchange alternatives to three( 3).

4. Prepare TEPA document.

The project study area will be focused on the immediate interchange area plus the greater surrounding areas. CONSULTANT will coordinate with the Ciry of Lathrop and Caltrans to determine the total number of intersections to be included in this TEPA analysis of operations.

Freeway analysis will be limited to nor[ hbound and southbound basic freeway and merge- diverge influence areas between the I- 5 interchanges at Lathrop Road and Roth Road and between the Roth Road and French Camp Road interchanges. Freeway operations will be based on HCM 7th Edition operational methods using HCM- compatible Excel Spreadsheet models developed by CONSULTANT.

CONSULTANT will develop operations models for one( 1) hour AM and PM peak periods for the following analysis scenarios:

Existing Conditions: Used for model calibration and to establish baseline operating conditions.

Forecast No Build: Represents 20 years after construction with existing configuration accounting for other approved adjacent projects.

Used for comparison with other scenarios.

Forecast Alternatives: Represents 20 years after construction with up to six( 6) interchange configurations. Includes other approved adjacent projects.

Both an opening year and design year analysis will be performed.

CONSULTANT will repurpose all traffic data collected as part of SJCOG' s Roth Road Improvement Study( DKS, 2023). The need for" new" data collection is not anticipated. CONSULTANT will also use the modified Roth Road Improvement Study S) COG travel demand model including the freight truck forecasts( layered together) to reflect future( design year) conditions.

The traffic, safety, and engineering analyses will conform to the current edition of Caltrans' s Project Development Procedures Manual( PDPM) Appendix 5, Chapter 5, Article 5 Traffic Engineering Performance Assessment.

Task 5. 2. 1 Memorandum of Traffic Assumptions
CONSULTANT will be to prepare a Traffic Memorandum of Assumptions( MOA) to be agreed upon by the stakeholders and to document the agreement between the City of Lathrop, City of Manteca, County of San Joaquin, SJCOG, and Caltrans for conducting the traffic analysis.

CONSULTANT will prepare an MOA for Project Development Team( PDT) approval.

Task 5. 2. 2 Existing and Projected Volumes
CONSULTANT will utilize existing and future year volume sets gleaned from the recently completed Roth Road Improvement Study.

Task 5.2. 3 Traffic Assessments
CONSULTANT will prepare a qualitative assessment of the applicability of SB 743 and Caltrans Traffic Analysis Framework( TAF) to this project.

CONSULTANT will evaluate the need for a VMT analysis of the interchange configuration alternatives. A key question is the relevance of applying the NCST tool for estimating induced VMT.

To help inform design and other environmental and state requirements, CONSULTANT will perform the following traffic assessments.

Travel Demand Model Forecasting
CONSULTANT will conduct travel demand forecasting for the analysis horizon year utilizing SJCOG' s modified travel demand model. The AM/ PM peak hour future year volume sets suitable for operational assessments were developed as part of the Roth Road Improvement Study. These forecasts have been post- processed using the procedures recommended in NCHRP Report 255.

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Collision Analysis
Based on the existing TASAS collision data database), CONSULTANT will summarize the most recent available 5 years of collision data for the study intersections and roadways and provide a figure showing the collision history by accident rype. The collision analysis will serve to identify any noteworthy collision trends.

Multimodal Connectivity
CONSULTANT will examine all relevantjurisdiction Active Transportation Plans, Local Roadway Safety Plans, Long Range Transit Plans, and other multimodal planning documents to determine the future pedestrian and bicycle demand that will need to traverse the Roth Road interchange.

Traffic Operations Sensitivity Analysis
CONSULTANT will conduct a traffic operations analysis for no build and up to three( 3) interchange configuration alternatives for the opening year and future design year forecasts. The concepts would be at a scaled sketch planning level where the roundabout and/ or signal concepts, as well as interchange configuration concepts, and roadway network modification alternatives are depicted over aerial photography or base mapping provided by others. The sketches will be based on the above traffic operation tasks. Adjusted future traffic volumes based on potential changes in the overall road network will be input to the traffic operations models to evaluate future conditions for each alternative considering changes in travel patterns based on the overall transportation network. CONSULTANT will apply the SYNCHRO model to evaluate signalized intersection operations. Refinements to the configurations of each alternative will be based on operational analysis results.

Task 5.2. 4 TEPA
CONSULTANT will prepare and submit a technical memorandum capturing the findings of the traffic operations sensitivity analysis.

Deliverables: Traffic Engineering Performance Assessment( TEPA) Task 3 1_ ife Cycle Cast Ar lysfs
A Life Cycle Cost Analysis( LCCA) is required by Caltrans to justify the pavement materials and structural section of the proposed roadway.

CONSULTANT will prepare the LCCA in accordance with Caltrans' latest program and report the findings in the draft LCCA report.

Deliverables: Life Cycle Cost Analysrs
T ssk S. 4 Survey C€ eds pu sti rr n ire
To assist with the establishment of vertical and horizontal project datums, CONSULTANT will prepare a PSR- PDS Survey Needs Questionnaire.

This document will be submitted to Caltrans for review/ approval and also included as an attachment to the PSR- PDS.

Deliverables: Survey Needs Questionnaire
7 ask 5, 5 llkifity A L tters arrd Et se lVt pp r
CONSULTANT will prepare and send Utility A Letters and project exhibits to all potential utility owners within the project area. Based on Utility A Letter responses from the utility companies, CONSULTANT will incorporate the obtained maps and utility information to compile a utility base map.

Deliverables: Utiliry A Letters; Utility Base Map
Task 5_ Ir tErsestio Cnr+trol Ev l4 atit r ( IC_E} [ pPTtON it CONSULTANT will prepare traffic and safety studies that support a stage 1 ICE study. Per Caltrans Traffic Operations Policy Directive 13-02, this study will focus on Access Strategy and Configuration Assessment and Screening. The ICE process integrates and, in many respects, facilitates traffic studies and alternative development activities. The MOA will set the foundations to work collaboratively and early with the City of Lathrop and Caltrans to maximize the flexibiliry of the ICE policy and conduct the detailed engineering, operations, and performance analyses needed to advance Step 1 ICE recommendations. Interchange concepts will first be evaluated at a high level for feasibility. Each alternative will be evaluated using Sim- Traffic microsimulation. CONSULTANT will determine delay and queueing benefits which are key for identifying feasible interchange designs. For the purposes of the safety analysis, CONSULTANT will review the available crash history in the study area and identify any existing trends. Interchange concepts will be evaluated based on how they interact with these existing trends as well as any potential benefits or disbenefits they may have for safe operations.

The first step will be to consider applicable Caltrans System Planning document( TCR) and more recent work for the interchange to generate the Step 1 ICE document. CONSULTANT will objectively evaluate and compare signal and roundabout intersection control at each ramp termini.

The evaluation results will support outreach and advisory committee activities to allow stakeholders to make investment decisions based on the optimal traffic control and operational strategy for the design life of the interchange. Specifically, these evaluations could be applied to each ramp terminal intersection and adjacent road intersections:

Safety performance and collision cost estimation, where quantifiable Weekday AM and PM peak hour capacity and operational considerations Service life analysis
Conceptual Initial/ phased estimated construction costs DOKKEN
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Cost of performance impacts/ Cost savings of performance benefits( controlling peak hour cost of delay) Operation and maintenance life- cycle costs
Multimodal considerations
Cost- effectiveness of reduced pollutant emissions
The footprints of the concepts will support evaluating and finalizing the environmental study areas. Step 1 ICE would evaluate and advance intersection control strategies and potentially offer recommendations to screen lower-ranked concepts. CONSULTANT will prepare and submit an Intersection Control Evaluation( ICE) document for Step 1 as part of this phase of the project.

Deliverables: Step 1 Intersection Control Evaluation
TGrsk 5.` t VI SIM RRicrczsimulatian [ QNZICJNAtj
CONSULTANT will apply its VISSIM microsimulation model of the top three( 3) build configurations. This will provide a relative comparison of Measures of Effectiveness( i. e., throughout, delay, peak hour demand served, queue lengths) between the top three alternatives and video clips of the peak hour operations.

Deliverables: VISSIM Microsimulation
TASK 6.0 PUBLIC INFORMATION COORDIIVATION
7 sk 6. 1 r oject F3ct SF eet.

CONSULTANT will prepare a Fact Sheet for the project based on coordination and input from the City. The Fact Sheet will include project background information, project description, Purpose and Need, alternatives being considered, cost estimates, project status, schedule, and contact information. The Fact Sheet will be used to inform the public and other stakeholders about the project.

Deliverables: Projed Fact Sheet
Ta4k 6. 7 F ub# ir ec uests far nfarn acion
CONSULTANT will assist the City in responding to public questions and requests for information via emails, letters, and phone calls.

Deliverables: Responses to Public Requests for Information TASK 7. O PROJECT STUDY REPORT— PROJECT DEVELOPMEIVT SUPPORT T sk ' T. T Trar s c rtation F lanr7irtg Scc F7ing fnfc ri77 tiar3 5 et CONSULTANT will prepare a Transportation Planning Scoping Information Sheet( TPSIS), in accordance with Caltrans guidelines. Completion of the TPSIS will include preparation of text and table content for each of the applicable five sections of the document: System Planning; LD- IGR; Smart Mobility, Complete Streets, and Regional Planning; Climate Change and Environmental Considerations; and Tribal Government Coordination. The TPSIS will be included as an attachment to the PSR- PDS.

Deliverables: Transportation Planning Scoping Informatron Sheet E wk l " Kight Glf lay/ tJtilities C« r ceptu l Cr st E' stiir atE CONSULTANT will prepare conceptual cost estimates for the project right of way and utility components. The estimate will take into consideration potential fee takes, temporary/ permanent easements, as well as significant utility relocations. The estimate will be included as an attachment to the PSR- PDS
De/ iverables: Right of Way/ Utility Cost Estimate
tk "1: Risk F< E, stE: r
CONSULTANT will prepare a Risk Register to identify risks associated with implementation of alternatives. The Risk Register will be included as an attachment to the PSR- PDS.

Deliverables: Risk Register
t z= H, 7 C E> si r <: i w rac4e
CONSULTANT will prepare a Design Scoping Index( DSI) to assist in determining the feasibility of the project alternatives. A DSI will be prepared for each significantly different alternative, considering Design Concept& Route Matters, Design Criteria, Roadway and Structures Characteristics, Right of Way, Hydraulics/ Stormwater, and Worker Safety. The DSI will be included as an attachment to the PSR- PDS.

Deliverables: Design Scoping Index
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T k " J 5 l r ft PS{ 2= f C S
CONSULTANT will prepare the Draft Project Study Report- Project Development Support( PSR- PDS) in accordance with Caltrans guidelines. The document will discuss the proposed project alternatives, purpose and need, and provide the information needed to estimate and program the capital outlay support cost necessary to complete the studies and work needed during PA& ED.

The draft will be submitted to Caltrans and the Ciry for review and comment. CONSULTANT will meet with Caltrans and City for comments resolution and make updates to the PSR- PDS.

Deliverables: Draft PSR- PDS
a: k 7 6 Finz! P4F '[? S
After receiving and discussing comments on the Draft PSR- PDS, CONSULTANT will prepare Final PSR- PDS.

Deliverables: Final PSR- PDS
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DEVELOPMENT OF PROJECT INITIATION ( PID) FOR
Roth Road and Interstate 5
Interchange Project
CI P PS 14-04)
Re q
u ired
Statements
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Required Statements

INSURANCE REQUIREMENTS
Dokken can meet the Citys insurance requirements and a copy of our insurance can be provided upon the outcome of the contract.

CONFLICTS OF INTEREST
Dokken does not possess any financial, business, or other relationship with the County or developers in the area that may have an impact upon the outcome of the contract or the construction project. Dokken does not have any current clients that may have a financial interest in the outcome of this contract of the construction project that will follow, nor do we have any financial interest or relationship with any construction company that might submit a bid on the construction project. Dokken would like to disclose the two current existing contracts held with the City, Harlan Road Realignment at Roth Road and Manthey Road Bridge Replacement.

PROPRIETARY INFORMATION
Dokken understands that this proposal shall become properry of the Ciry once submitted and will be proprietary.

CITY BUSINESS LICENSE
Dokken currently holds a City Business License for the City of Lathrop and understands this will need to be kept current during the project duration. The license number is 20694.

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Interchange Project
CIP PS 14-04)
Appendix
Key Staff Resumes
Fee Proposal
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juann Ramos, PE four- lane expressway with a center earth median, an adjacent Class I bike/ pedestrian trail on the north side and constructed a large P ROJ ECT MANAG E R wildlife crossing at Alder Creek. Intersections were signalized and Scott Road was realigned to connect with Prairie City Road. Juann Education
was responsible for preparing and presenting multiple alignment 1994, BS Environmental Engineering, California Polytechnic State University, san uis Obispo
alternatives, in- depth agency coordination, team management, presenting information at meetings for the community, and 1999, MS Civil& Environmental Engineering, California Polytechnic State coordination with various subconsultants.

University, San Luis Obispo
1- 15/ Limonite Avenue Interchange Riverside County
License/ Certification
2001, CA Professional Civil Engineer,# C61931 Project Engineer Project improvements consist of a new 8- lane Years of Experience overcrossing; 3 through lanes in each direction plus 2 turn lanes; 2s years( 2i wi Dokken) widening of the off ramps from 2 to 4 lanes; the addition of 2 new loop on ramps; new auxiliary lanes on all quadrants and widening of Limonite to 4 lanes in each direction. Juann was responsible for Mr. Juann Ramos brings 28 years of
preparation of alternative study, preliminary engineering and transportation engineering and project environmental report, bridge and roadway PS& E, construction management experience. Juann specializes in
staging, traffic management, construction staging and traffic leading teams in the delivery of roadway,
handling, utiliry coordination, and construction engineering. Juann interchange, and bridge projects for local
developed traffic management plan and stage construction plans agencies. His experience indudes managing oninduding detour routes, night dosures, and a comprehensive call contracts; preparation of Project Study Reports
construction schedule that would reduce impacts to motorist on Iand Project Reports; Environmental Document coordination; and

15. His traffic management techniques allowed for an accelerated PS& E bid documents. Juann is an expert in the preparation of construction schedule of only 18 months.
geometric plans and specifications for highway systems, conventional roadways, and site- related improvements, such as US- 50/ Western Placerville Interchanges Placerville, CA bikeway planning and design, right of way engineering and traffic Project Engineer Juann served as a key member for the control.
preparation of the PSR, PR, Environmental Document( EIR/ FONSI) Harlan Road Realignment Lathrop, CA and phased PS& E packages for improvements to the interchange, freeway, and overcrossing( along US- 50 between the Placerville Project Manager uann is leading the team in the design of Drive/ Forni Road Interchange and the Ray Lawyer Drive
Harlan Road Realignment. The project includes precise plan line, Overcrossing) and obtained ready- to- list status. Dokken provided right of way, environmental assessment and preparation of all full project management including coordination with Caltrans for documents, survey and base plans, permitting, construction plans, both design oversight and Local Assistance processing due to the specifications and estimates. Collaborating with subconsultants, federal funding. Dokken prepared all Requests for Authorizations, the Ciry of Lathrop and the diverse team at Dokken, Juann reviewed Cooperative P,greements, and developed funding plans continues to manage the project with respect to the timeline and for a phased delivery of the project including assisting the City in milestones.
securing State Corridor Mobility Improvement Account( CMIA) I- 205/ Chrisman Road Interchange Tracy, CA funding for the first phase of the project and Caltrans SHOPP, Counry STGP and Federal STIP funds for the second phase.

Project Manager This project will construct a new interchange Construction is complete, consisting of a westbound on- ramp and along I- 205 between I- 5 and MacArthur Drive. The PSR- PDS was auxiliary lane at Ray Lawyer Drive and the realignment of Fair Lane delivered and approved in only 10 months, making it the first Road, and an eastbound off-ramp and auxiliary lane at Ray Lawyer streamlined PSR- PDS in Caltrans District 10. The proposed Drive and realignment of Forni Road. Juann was responsible for the interchange is a partial cloverleaf which includes four diamondpreparation of an alternative study. type ramps and two loop on- ramps configured for upgraded connections when Chrisman Road is upgraded to a four to six-lane I- 10/ Portola Avenue Interchange Palm Desert, CA expressway planned in the future.) uann was responsible for Project Manager This project involved the design of the Portola preparation and delivery of a PSR- PDS. The PSR- PDS followed the Avenue Interchange, which has been in the works since 2008. The newly streamlined process developed by Caltrans and approved by project constructed an overpass with freeway connectors at Varner FHWA.

Road and Dinah Shore Drive. Portola stopped at Dinah Shore and Capital SouthEast Connector: White Rock Road Folsom, CA did not reach I- 10. The design plan called for realignment of Varner, which served as a frontage road, as well as a grade separation Project Manager This project is a gap closure from the
between traffic and the Union Pacific Railroad tracks paralleling the completed Sacramento County improvements on White Rock Road freeway. Juann was responsible for the Project Report and to the White Rock Road improvements in EI Dorado County near Environmental Document and oversaw completion of the projecYs Latrobe Road. Between Prairie City Road and Carson Crossing PS& E package. Juann also oversaw the acquisition of new right of Road, White Rock Road was reconstructed on a new alignment as a way, including a portion of the existing UPRR corridor.

DOKKEN
Appendix- Key Staff Resumes
375
r,./§,".

PROFESSIONAL CONSULTING SERVICES FOR DEVELOPMENT OF PID FOR Roth Road & I- 5 Interchange Project ( CIP PS 14- 04)
Jacqueline Lockhart, PE Green valley Road Widening Folsom, CA

PROJ ECT ENG I N EER
Project nnanager This project widened Green Valley Rd. from 2 lanes to 4 lanes with left turn channelization between East Natoma Education St. and Sophia Pkwy. The road widening included 12- foot through 2005, B5 Civil Engineering, santa Clara universiry lanes, an 11- foot dual left turn lane, and 8- foot shoulders. The License/ Certification project also improved the Shadowfax Ln. intersection, improve the zoos, CA Professional Civil Engineer,# C73256 permanent Reclamation driveways along the roadway corridor, update roadway drainage, and enhance culverts to maintain Years of Experience drainage conductivity. Additionally, 3, 000- LF of steel post MGS and 18 years( 11 w/ Dokken) end treatments were constructed to protect drainage features and Bureau of Reclamation property. Jacqueline was responsible for all Ms. Jacqueline Lockhart has 18 years of aspects of the PS& E package, bidding, and construction support. transportation, civil, and land use engineering
experience. Jacqueline' s experience includes
SR- 70 Feather River Boulevard Interchange Yuba County
geometric design for roadways, intersections
Folsom, CA
and interchanges, water and sewer lines, Design Engineer Dokken completed the final design, obtained drainage calculations and storm drain design, final project approval and permits, and supported construction of a preparation of engineering studies and technical new modified L- 1/ L- 9 configuration interchange to replace the reports, and the preparation of specifications and cost estimating. existing at-grade intersection of Feather River Boulevard at State Jacqueline has significant experience preparing full PS& E packages, Route 70( SR- 70) in Yuba County. Jacqueline was responsible for including QA/ QC, and ensuring that contract documents are providing specifications, signing and striping plans, and staged consistent. construction/ traffic handling plans.

Harlan Road Realignment Lathrop, CA US- 50/ Western Placerville Interchanges Placerville, CA Project Engineer Proposed development projects within San Design Engineer Dokken prepared the Project Report( PR), Joaquin Counry will cause the I- 5 interchange at Roth Road, within Environmental Document( EIR/ FONSI) and PS& E for improvements the City of Lathrop, to operate at an acceptable level. This project to the interchange, freeway, and overcrossing along US- 50 between will realign Harlan Road at Roth Road to make way for the future the Placerville Drive/ Forni Road Interchange and the Ray Lawyer interchange project. Jacqueline is responsible for overseeing all Drive Overcrossing and obtained ready- to- list status. Jacqueline design aspects including preparation of an alternative study, was responsible for the preparation of the project Special preliminary engineering, and final PS& E. Provisions as well as QA/ QC of the PS& E package for Phase 1A and 1- 205/ Chrisman Road Interchange Tracy, CA 1 B of the project.

Project Engineer This project will construct a new interchange 10/ Portola Avenue Interchange Palm Desert, CA
along Interstate 205 between MacArthur Drive and Interstate 5 in Design Engineer This$ 72 million project will construct an the Ciry of Tracy to relieve the forecasted increase in traffic demand interchange in Palm Desert. The I- 10/ Portola Avenue Interchange at surrounding interchanges. Jacqueline was responsible for has been in the works since 2008 and will construct an overpass preliminary geometrics, alternative development, and writing the with freeway connectors at Varner Road and Dinah Shore Drive.

Caltrans Project Study Report- Project Development Support( PSR- Portola curre tly stops at Dinah Shore and does not reach I- 10. The PDS), Project Report, and New Connection Report. Jacqueline also design plan calls for realignment of Varner, which currently serves was responsible for preparing the Caltrans- approved Design as a frontage road, as well as a grade separation between traffic Exception Fact Sheet for non- standard interchange spacing on an and the UPRR tracks paralleling the freeway. Jacqueline was interstate. Jacqueline is currently working on PA& ED for this responsible for the preparation of the Caltrans Project Report. project.

Railroad Street Improvements Elk Grove, CA
I- 15/ Limonite Avenue Interchange Riverside County
Task Order/ Project Manager This project reconstructed the Lead Design Engineer This project will replace the existing existing Railroad Street from Elk Grove Blvd to its southern Limonite Avenue tight diamond( Type L- 2) interchange with a terminus and reconstruct a portion of Grove Street from Railroad partial cloverleaf( Type L- 9) interchange on Interstate 15 in Street along the Old Town Plaza. Improvements included curb, Riverside County. The project will also replace the existing Limonite gutter and sidewalk, drainage improvements, and the construction Avenue Overcrossing and widen the roadway from four lanes to six of two new parking lots. Additionally, the project constructed new lanes. Jacqueline was responsible for preparing the preliminary underground utilities to serve a future adjacent development. engineering, identification of right of way impacts for all effected acqueline was responsible for the overall management of the parcels, permitting coordination, and utility coordination with PA& ED and PS& E phases as well as providing construction support. multiple agencies. Construction of this project was completed Fall 2021.

DOKKEN
Appendix- Key Staff Resumes
376

PROFFSSIONAL CONSULTING SERVICES FOR DEVELOPMENT OF PID FOR Roth Road & I- 5 Interchange Project ( CIP PS 14- 04)
Zach Liptak project and facilitated Caltrans approval of all materials used in the public hearing during circulation of the environmental document.

ENVI RON MENTAL LEAD Zach was also responsible for oversight of preparation of the Biological Assessment and Section 7 Consultation with USFWS and Education
a Finding of No Adverse Effect and Programmatic Agreement with 2014, BS Environmental Science, California State University, Sacramento SHPO. Zach has continued coordination with Caltrans District 10 License/ Certification and revalidated the EIR/ EIS and prepare for construction of the first zo s, Institute of Noise Control Engineers( INCE) phase of the project and coordination with regulatory agencies for 2015, Environmental Applications of GIS for ESRI ArcMap GIS Mapping permitting and has secured a 401, 404, and 1602 permits. Zach Software
2015 FHWA Traffic Noise Model 2. 5( TNM 2. 5)
continues to coordinate with USFWS regarding mitigation for impacts to California tiger salamander habitat for the first phase of Years ofExperience the project, anticipated to be constructed in 2024. 11 years( All w/ Dokken)
SR- 99/ Pelandale I terchange Modesto, CA
Mr. Zach Liptak is a Senior Environmental Environmental Planner Dokken prepared the PA& ED, Planner/ Noise and Air Specialist with 11 years Supplemental PR and delivered 100% PS& E for the reconstruction of experience in the various stages of of the Pelandale Avenue Interchange at SR- 99 for the City of environmental compliance including Modesto. The project completely reconstructed the obsolete NEPA/ CEQA environmental documents, Pelandale Avenue Interchange; reconstructed the overcrossing, the regulatory permits, and technical studies. Zach SR- 99 on- and off- ramps in new alignments; and constructed a has experience in assisting with Federal and State southbound auxiliary lane. Zach was responsible for completing an of California regulatory permitting and compliance with environmental revalidation with Caltrans District 10 for the last environmental laws and regulations. Zach is skilled in scoping, construction phase of the project, which required biological, inventory, and analysis of environmental resources, specifically cultural, paleontological, and hazardous waste documentation in noise and air, that may be impacted by public works projects. order to secure the CEQA/ NEPA revalidation. Caltrans issued the environmental revalidation in less than a month from the time the Zach is especially skilled in preparing complex environmental supplemental documentation was started.
documents, such as combined CEQA/ NEPA environmental
documents, and in securing approvals of these documents from US- 50/Western Placerville Interchange Improvements local agencies, Caltrans Districts and Headquarters. He Platerville, CA accomplishes this through a deep understanding of environmental Lead Environmental Planner This project constructed a new laws and regulations, Caltrans policies, and expert writing skills. westbound auxiliary lane between Ray Lawyer Drive and the I- 205/ Chrisman Road Interchange Tracy, CA existing westbound off-ramp at Placerville Drive, a new westbound on- ramp from Ray Lawyer Drive onto US Highway 50 and
Lead Environmental Planner This project will construct a new reconstructed the westbound on- ramp onto US Highway 50. Zach interchange along I- 205 between I- 5 and MacArthur Drive The new Was responsible for the preparation of the Air Quality Report, interchange will connect existing Chrisman Road, currently a twofacilitating interagency consultation, modeling of the operational lane local roadway, to I- 205, increasing mobility, relieving and construction air quality emissions, and air quality conformity congestion at adjacent interchanges, and serving existing and analysis which received concurrence from FHWA. Zach was planned development in the vicinity. Zach was responsible for responsible for assisting in the preparation of technical studies preparing the environmental technical study addendums, including requiring revalidations due to the phasing of the project. Zach also the Air Quality Report, Natural Environment Study, Community assisted in conducting biological surveys for elderberry shrubs as Impdct Assessment, Noise Study Report, Visual Impact
well as conducting tree surveys of nearly 1, 000 trees within the Memorandum, Water Quality Assessment, Historic Properry Survey project area. Zach coordinated mitigation for impacts to regulated Report, Archaeological Survey Report, Cumulative Impact waters and trees to ensure compliance with the regulatory permits.

Assessment. Zach is assisted in the assessment of potential Vehicle Miles Traveled impacts and associated mitigation. Zach coordinated US- 50/ Empire Ranch Road Interchange Folsom, CA with Caltrans District 10 and the SB 743 Working Group at Caltrans Environmental Planner This project proposes to construct a Headquarters and obtained concurrence that the project is not new interchange on Route 50 at Empire Ranch Road and
anticipated to induce VMT, and no mitigation is necessary. eastbound and westbound auxiliary lanes. Zach assisted with and SR- 108/ North County Corridor Stanislaus County prepared a multitude of technical studies for the project including the Noise Study Report, Noise Abatement Decision Report, the Lead Environmental Planner This project will construct a new Visual Impact Assessment, which included 3 renderings of the 18- mile- long state route alignment consisting of a multi- lane, future conditions with the project and assisted with the preparation access- controlled expressway/ freeway, with interchanges, at-grade of the Supplemental Environmental Assessment/ Environmental intersections, grade- separated railroad crossings, irrigation district Impact Report for the project. The environmental document has crossings, frontage roads, and local street alignments. Zach is the been approved by Caltrans District 3 for circulation.
primary environmental planner and author of the EIS/ EIR for the DOKKEN
Appendix- Key Staff Resumes
377
PROfE5510NAL CONSULTIN6 SERVICES FOR DEVELOPMENT OF PID FOR Roth Road & I- 5 Interchange Project ( CIP PS 14- 04)
jamie Formico, SR/ WA R/ W-NAC addition of a free right movement from northbound SR 26 onto the eastbound SR 12/ 26 and a left turn pocket from westbound 12/ 26 R/ W' C onto southbound SR 26 as well as provide pedestrian facilities.

These improvements are necessary to reduce traffic congestion RIG HT OF WAY MANAG ER and improve overall traffic operations at the SR 12/ 26 intersection for both existing and future conditions. Jamie was responsible for Education managing all aspects of right of way including appraisal and 2001, BS Criminal Justice, California State University, Sacramento acquisition services required for the project.

Completed Course: Eminent Domain Law Basics for the Right of Way Professional( IRWA) Avenue 416/ EI Monte Way Dinuba, CA icense/ Certification Right of Way Manager The project consisted of the widening of CA Licensed Real Estate Broker,# 01445531
three miles of Avenue 416/ EI Monte Way from Road 56 to just west CA Licensed Notary
Senior Right of way Designation( SwwA)
of Road 80 and included the acquisition of over 90 parcels and 20 Negotiations Certification( R/ W-NAQ relocations. This phase included safety improvements of the atRelocation Certification( R/ W- RAC) grade crossing of the San Joaquin Valley and Union Pacific Railroads at the intersection of Avenue 416/ EI Monte Way and Euclid Avenue.

Years of Experience
22 years( 9 w/ Dokken)
Jamie was responsible for the management of appraisals, appraisal reviews and acquisition services associated with 45 parcels.

Ms. jamie Formico has over 22 years of project State Route 18/ Apple Valley Road Intersection Realignment E,.> management, real property acquisition, and Town of Apple Vailey railroad coordination experience. She is an
Right of Way Manager The project proposes to improve the active member of the International Right of State Route 18( SR- 18)/ Apple Valley Road Intersection located in the Way Association, past Vice Chair of the
Town of Apple Valley. The project would improve the SR- 18/ Apple International Transportation Committee, and Valley Road intersection by widening the four legs of the past president for Chapter 27. Below is a
summary intersection to allow additional approach and turn lanes and of her experience. smooth road profiles to provide better rideabiliry and sight Harlan Road Realignment Lathrop, CA distance for motorists. Jamie was responsible for the management of appraisals, appraisal reviews and acquisition services associated Right of Way Manager Proposed development projects within with 4 parcels.

San Joaquin County will cause the I- 5 interchange at Roth Road, within the City of Lathrop, to operate at an acceptable level. This SR- 49 Mountain Ranch Road Calaveras County project will realign Harlan Road at Roth Road to make way for the Right of Way Manager Dokken provided engineering design, future interchange project. Jamie is responsible for overseeing all environmental and right of way services to improve two segments right of way aspects including right of way cost estimates, permit to of Mountain Ranch Road. Jamie was responsible for the
enters, appraisals, appraisal reviews, title research, acquisitions, management of appraisals, appraisal reviews and acquisition residential and non- residential relocations, escrow coordination, services associated with 3 parcels.
and right of way certification coordination.

Bollea Road Bridge Replacement San Joaquin County
US- 50/ Western Placerville tnterchanges Placerville, CA Right of Way Manager Dokken prepared the Project Report( PR), Right of Way Manager The purpose of the Project is to remove Environmental Document( EIR/ FONSI) and PS& E for improvements the existing structurally deficient bridge along Bollea Road and replace with a new bridge. The Project consists of replacing an to the interchange, freeway, and overcrossing along US- 50 between the Placerville Drive/ Forni Road Interchange and the Ray Lawyer existing bridge along Bollea Road with a new two- lane concrete slab bridge. Construction activities include pile driving, structure Drive Overcrossing and obtained ready- to- list status. Jamie was demolition, excavation, and construction, roadway excavation and responsible for managing the staff's completion of waivers, construction, and stream channel work. Jamie was responsible for appraisals and appraisal reviews.
managing the appraisals and appraisal reviews required for this Gold Hill Road Over Auburn Ravine Bridge Placer County project.

Right of Way Manager The project replaced the existing Auburn Ravine Bridge with a structurally sufficient bridge and widened the roadway approaches to meet current design standards. Jamie was responsible for the management of appraisals, appraisal reviews and acquisition services associated with 9 parcels.

SR 12/ 26 Intersection Improvement Calaveras County
Right of Way Manager The project involved improvements to the intersection which consisted of widening SR 12/ 26 with the DOKKEN
Appendix- Cost Proposal
378
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381
ITEM 4. 12

CITY MANAGER' S REPORT
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED
WITH EP NO. 2019- 35, LOCATED AT 231 AND 240

TOWNE CENTRE DRIVE FROM BLUE MOUNTAIN
CONSTRUCTION SERVICES, INC.

RECOMMENDATION: Adopt Resolution Accepting Public Improvements Associated with Encroachment Permit No. 2019- 35,
Located at 231 and 240 Towne Centre Drive, from
Blue Mountain Construction Services, Inc.

SUMMARY:

Blue Mountain Construction Services, Inc., ( Blue Mountain, Inc.) the developer of the Towne Centre Apartments located at 231 and 240 Towne Centre Drive, completed the public improvements associated with Encroachment Permit No. ( EP) 2019- 35. A Vicinity Map is included in Attachment B".

Staff has inspected the improvements and they have been deemed complete and in accordance with the approved plans and specifications by the City Engineer. The approximate value of the improvements constructed is $ 93, 000, as shown in the GASB 34 Report included as Attachment ' C".

Blue Mountain, Inc. submitted lien releases confirming all sub- contractors and suppliers have been paid in full and a one- year warranty bond ( based on 10% of the GASB 34 Report) for the improvements to be accepted.

Staff requests City Council accept the public improvements associated with the EP 2019- 35.

BACKGROUND:

The City of Lathrop Planning Commission approved the Administrative Application No 16- 84 ( AA- 16- 84) and Minor Variance No 17- 18 ( MV- 17- 18) on July 25, 2017 to construct a new 62- unit apartment complex with public improvements on an approximately 2. 5 acre site for the Towne Centre Apartments ( Phase 1) at 240 Towne Centre Drive. Phase 1 consisted of three, 3- story buildings including two commercial store fronts, a recreation room/ club house ( cabana), swimming pool with spa, patio area with outdoor furniture, 112 vehicle parking stalls.

The City of Lathrop Planning Commission approved the Site Plan Review No 18- 72 SPR- 18- 72) by Resolution 18- 28 on September 19, 2018 to construct a new 84- unit apartment complex with public improvements on an approximately 3. 4 acre site for the Towne Centre II Apartments ( Phase 2) at 231 Towne Centre Drive. 382
CITY MANAGER' S REPORT PAGE 2
NOVEMBER 13, 2023, CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH EP 2019- 35, LOCATED AT 231 AND 240 TOWNE CENTRE DRIVE, FROM BLUE MOUNTAIN
CONSTRUCTION SERVICES, INC.

Phase 2 consisted of three 3- story and two 2- story buildings, including 178 vehicle parking stalls.

The Conditions of Approval ( COAs) associated with the entitlements of the projects required the installation of frontage improvements along Towne Centre Drive, including but not limited to paving, landscaping, lighting, and sidewalk.

Construction of the utility and frontage improvements is complete, and the approximate value of the improvements proposed to be accepted is $ 93, 000, as shown in the GASB 34 Report. These improvements have been inspected by staff and have been deemed complete to approved plans and to City specifications by the City Engineer. Blue Mountain, Inc. provided a performance bond ( No. 7000001020) with EP 2019- 35 in the amount shown in Table 1 below that guaranteed the construction of the offsite improvements. The performance bond will be released and replaced with the warranty bond upon acceptance of the improvements.

Tab/ e 1
Description Performance Bond Warranty Bond
Number & Amount
Encroachment Permit 7000001020
9, 300
2019- 35 107, 200
REASON FOR RECOMMENDATION:

Staff has inspected the improvements listed in the GASB 34 Report and they have been deemed complete in accordance with the approved plans and specifications by the City Engineer. Blue Mountain, Inc. has submitted lien releases for the improvements being accepted. Staff has received the one- year warranty bond and as- built drawings for said improvements.

FISCAL IMPACT:

The GASB 34 report attached details the $ 93, 000 expended on the improvements proposed to be accepted. The future operating and maintenance costs of these improvements will be funded by the Council approved Community Facilities District 2004- 01.

The one- year warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements.
383
CITY MANAGER' S REPORT PAGE 3
NOVEMBER 13, 2023, CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH EP 2019- 35, LOCATED AT 231 AND 240 TOWNE CENTRE DRIVE, FROM BLUE MOUNTAIN
CONSTRUCTION SERVICES, INC.

ATTACHMENTS:

A. Adopt Resolution Accepting Public Improvements Associated with Encroachment Permit No. 2019- 35, Located at 231 and 240 Towne Centre Drive, from Blue Mountain, Inc.

B. Vicinity Map
C. GASB 34 Report - 231 and 240 Towne Centre Drive
384
CITY MANAGER' S REPORT PAGE 4
NOVEMBER 13, 2023, CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH EP 2019- 35, LOCATED AT 231 AND 240 TOWNE CENTRE DRIVE, FROM BLUE MOUNTAIN
CONSTRUCTION SERVICES, INC.

APPROVALS:

D[ e /-- 3
Ver nica Albarran Date
Junior Engineer
v- 20 -23
Ken Reed Date
Senior Construction Manager
0 61
Brad T ylor Date
City Engineer
L/J 3
Cari Jame Date
Finance D r ctor
L---
o lZ Z3
Michael King Date
Assistant City Manager
f0 / • zoz3
Salvador Navarrete Date
City Attorney
li •to 2
Ste n J. Salvatore Date
City Manager
385
RESOLUTION NO. 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP

ACCEPTING PUBLIC IMPROVEMENTS ASSOCIATED WITH ENCROACHMENT PERMIT NO. 2019- 35, LOCATED AT 231 AND 240 TOWNE CENTRE DRIVE, FROM BLUE MOUNTAIN CONSTRUCTION SERVICES, INC.

WHEREAS, the City of Lathrop Planning Commission approved the Administrative Application No 16- 84 ( AA- 16- 84) and Minor Variance No 17- 18 ( MV17- 18) on July 25, 2017 to construct a new 62- unit apartment complex with associated improvements for the Towne Centre Apartments ( Phase 1) at 240 Towne Centre Drive; and
WHEREAS, the City of Lathrop Planning Commission approved the Site Plan Review No 18- 72 ( SPR- 18- 72) by Resolution 18- 28 on September 19, 2018 to construct a new 84- unit apartment complex with associated improvements for the Towne Centre II Apartments at 231 Towne Centre Drive; and WHEREAS, the Conditions of Approval ( COAs) associated with the entitlements of the projects required the installation of frontage improvements along Towne Centre Drive, including but not limited to paving, landscaping, lighting, and sidewalk; and
WHEREAS, construction of the utility and frontage improvements are complete and the approximate value of the improvements proposed to be accepted is $ 93, 000, as shown in the GASB 34 Report; and
WHEREAS, Blue Mountain Construction Services, Inc. ( Blue Mountain, Inc.) provided a performance bond ( No. 7000001020) with Encroachment Permit No.

EP) 2019- 35 in the amount shown in Table 1 below that guaranteed the construction of the ofFsite improvements. The performance bond will be released and replaced with the warranty bond by the City Engineer upon acceptance of the improvements
Table 1
Description Performance Bond warranty Bond
Number & Amount
Encroachment Permit 7000001020
g, 300
2019- 35 107, 200
and
WHEREAS, staff has inspected the improvements listed in the GASB 34 Report and they have been deemed complete and in accordance with the approved plans and specifications by the City Engineer; and
WHEREAS, Blue Mountain, Inc. has submitted lien releases for the improvements being accepted; and
386
WHEREAS, the City' s maintenance costs will increase because of the additional improvements that have to be maintained. The future operating and maintenance costs of these improvements will be funded by the Council approved Community Facilities District 2004- 01.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the public improvements associated with EP No. 2019- 35 from Blue Mountain, Inc. located at 231 and 240 Towne Centre Drive. 387
PASSED AND ADOPTED by the City Council of the City of Lathrop this 13t" day of November 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas Salvador Navarrete
City Clerk City Attorney
388
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ATTACHMENT

CITY OF LATHROP

PROJECT ACCEPTANCE
GASB 34 REPORT)
Submitted by: Date: 10/ 13/ 2023
Project Name: Towne Centre Apartments Offsite Improvement Plans Item Unit Qy Unit Price Amount
Concrete Sidewalk SF 6, 420 $ 8. 00 $ 51, 360. 00
Driveway Approach EA 3 $ 3, 276. 00 $ 9, 828.00
Handicap Ramps EA 3 $ 1, 460. 00 $ 4, 380. 00
Traffic Striping& Signing LF 330 $ 5. 00 $ 1, 650. 00
18" Storm Drain Pipe LF 54 $ 54. 00 $ 2, 916. 00
Manholes( type ll) EA 1 $ 3, 000. 00 $ 3, 000. 00
8" Sanitary Sewer Pipe LF 43 $ 32. 00 $ 1, 376. 00
8" Water Line( including all appurtenances) LF 203 $ 32. 00 $ 6, 496. 00 1- 1/ 2" Water Service EA 1 $ 1, 500. 00 $ 1, 500. 00
2- 1/ 2" Water Service EA 1 $ 2, 000. 00 $ 2, 000. 00
3- 1/ 2" Water Service EA 4 $ 2, 000. 00 $ 8, 000. 00
Total $ 93, 000. 00
390
391
ITEM 4. 13

CITY MANAGER' S REPORT
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH
EP NO. 2022- 133, LOCATED ON MOSSDALE ROAD,
FROM BROWN SAND, INC.

RECOMMENDATION: Adopt Resolution Accepting Public Improvements Associated with Encroachment Permit No. 2022- 133,
Located on Mossdale Road from Brown Sand, Inc.

SUMMARY:

Brown Sand, Inc. ( Brown Sand) has completed the public improvements associated with Encroachment Permit ( EP) 2022- 133 and identified as Capital Improvement Project ( CIP) PS 23- 10, Mossdale Road Paving ( Project). A Project Location Map is included as Attachment " B".

Staff has inspected the improvements which have been deemed complete and in accordance with the approved plans and specifications by the City Engineer. The approximate value of the improvements constructed is $ 224, 113, as shown in the GASB 34 Report included as Attachment " C".

Brown Sand submitted lien releases confirming all sub- contractors and suppliers have been paid in full, and a one- year warranty bond ( based on 10% of the GASB 34 Report) for the improvements to be accepted.

Staff requests City Council accept the public improvements associated with EP No. 2022- 133.

BACKGROUND:

On May 8, 2023 via Resolution 23- 5281, City Council approved the creation of CIP PS 23- 10, Mossdale Road Paving, and a reimbursement agreement with Brown Sand to fund a portion of the cost of an asphalt overlay and associated tasks for a segment of Mossdale Road ( Work). The reimbursement agreement stipulated that the City would pay for half of the subject improvements up to $ 135, 000 upon City Engineer' s approval of the Work and acceptance by City Council.

The improvements include pavement grind- off and asphalt overlay of 3" depth and 24' width along a 2, 600' segment of Mossdale Road from the I- 5 grade separation to the south end of City maintenance. The project cost includes shoulder backing and traffic striping.

Construction of these improvements is complete and the approximate value of the improvements proposed for acceptance is $ 224, 113, as shown in the GASB 34 Report.
392
CITY MANAGER' S REPORT PAGE 2
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH EP NO. 2022- 133, LOCATED ON MOSSDALE ROAD FROM BROWN SAND, INC.

These improvements have been inspected by staff and deemed complete by the City Engineer. Brown Sand provided a Performance Bond ( No. ES00008004) for EP 2022- 133 in the amount shown in Table 1 below that guaranteed the construction of these improvements.

The guarantee will be released and replaced with a warranty bond by the City Engineer upon acceptance of the improvements. The warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements. After the initial one- year warranty period, the maintenance cost of these improvements will be funded by the Councilapproved operating budget.

Table 1
Description
Performance Bond Warranty Bond
Number & Amount Number & Amount
Encroachment Permit ES00008004 ES00008004
2022- 133 270, 000 22, 411
Staff requests City Council accept the public improvements associated with EP No. 2022- 133 from Brown Sand, Inc., which will allow the City to reimburse Brown Sand 112, 057 for the City' s share of these improvements.

REASON FOR RECOMMENDATION:

Staff has inspected the improvements deemed complete and in accordance with the approved plans and specifications by the City Engineer. Brown Sand has submitted lien releases and a one- year warranty bond for the improvements being accepted.

FISCAL IMPACT:

The attached GASB 34 report details the $ 224, 113 expended on the improvements proposed for acceptance, the City' s cost for which is $ 112, 057. The City' s portion of the Project and will be funded from CIP PS 23- 10, Mossdale Road Paving. The future maintenance cost of these improvements will be paid from Fund 2080 ( Streets).

ATTACH M E NTS:

A. Resolution Accepting Public Improvements Associated with Encroachment Permit No. 2022- 133, Located at 663 Mossdale Road, from Brown Sand, Inc.

B. Project Location Map
C. GA56 34 Report - 663 Mossdale Road
393
CITY MANAGER' S REPORT PAGE 3
NOVEMBER 13, 2023, CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH EP NO. 2022- 133, LOCATED ON MOSSDALE ROAD, FROM BROWN SAND, INC.

APPROVALS:
r.vt h 17 a( O • Z.

Steven Hollenbeak Date
Assistant Engineer
l0 '-. 2r. 2_
Ken R ed Date
Senior Construction Manager
I o 2' 1.023
Brad ylor Date
City E gineer
Do c.7
Cari a s Date
Finance irector
l c • 2Co• Zo2' S
Michael King Date
Assistant City Manager
Z6 ` z3
Salvador Navarrete Date
City Attorney
t- 23
Steph J. Salvatore Date
City Manager
394
RESOLUTION NO. 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP ACCEPTING PUBLIC IMPROVEMENTS ASSOCIATED WITH ENCROACHMENT PERMIT NO. 2022- 133 FROM BROWN SAND, INC., LOCATED ON MOSSDALE ROAD WHEREAS, on May 8, 2023 via Resolution 23- 5281, City Council approved the creation of Capital Improvement Project PS 23- 10 Mossdale Road Overlay and a reimbursement agreement with Brown Sand, Inc. ( Brown Sand) to fund a portion of the cost of an asphalt overlay and associated tasks on an approximately 2, 600 foot long segment of Mossdale Road; and
WHEREAS, the Reimbursement Agreement stipulated that the City would fund half of the cost of the work associated with Encroachment Permit ( E. P.) No. 2022- 133 up to $ 135, 000; and
WHEREAS, construction of the overlay improvements are complete and the approximate value of the improvements proposed for acceptance is $ 224, 113, as shown in the GASB 34 Report; and
WHEREAS, Brown Sand provided a Performance Bond ( No. ES00008004) for EP 2022- 133 in the amount shown in Table 1 below that guaranteed the construction of the improvements. The guarantee will be released and replaced with the warranty bond by the City Engineer upon acceptance of the improvements; and Tab/ e 1
Description
Performance Bond Warranty Bond
Number & Amount Number & Amount
Encroachment Permit ES00008004 ES00008004
2022- 133 270, 400 22, 411
WHEREAS, staff has inspected the improvements listed in the GASB 34 Report and they have been deemed by the City Engineer complete and in accordance with the approved plans and specifications; and
WHEREAS, Brown Sand has submitted lien releases and a warranty bond for the improvements being accepted; and
WHEREAS, staff requests City Council accept the public improvements associated with EP No. 2022- 133 from Brown Sand, Inc.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the public improvements located on Mossdale Road and constructed under EP No. 2022- 133 from Brown Sand, Inc.; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop approves the transfer of unused funds from CIP PS 23- 10 back to Fund 1010, Street Repair Reserves.
395
The foregoing resolution was passed and adopted this 13th day of November 2023, by the following vote of the City Council, to wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas Salvador Navarrete
City Clerk City Attorney
396
ATTACHMENI"

ATTACHMENT B- PROJECT LOCATION MAP
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0/ 12/ 2023
City of lathrop ATTACHMENT C
vroject Acceptance ATTACHMENT
GASB 34 Report) G ..

Submitted By: G Boone, Brown Sand Inc. Date: 31/ 13/ 2023 Project: CIP PS 23- 10 Mossdale Road Overlay
t2,600' segment of Mossdale Road w/ approx. center:

Address: LAT 37. 776488° - LONG - 121.318090°
SOFT COSTS Unit Price Amount
Subtotal: 0. 00
Item Description Unit Qty Unit Price Amount
A Asphalt Overlay: 2, 600LF x 24' W x 3" D
Asphalt: 62, 400SF @ 3" Depth
1 Shoulder Backing: 10,400 SF @ 3" Depth
S 1 5224, 113. 00 5224, 113. 00
Traffic Striping: 2, 600 LF Centerline
Traffic Striping: 5, 200 LF Edgeline
Subtotal: 224,113.00
Hard Cost Subtotal 224, 113. 00
Soft Cost Subtotal 0. 00
Total 224, 113. 00
S:`: PWK. 1- 0[ D' Staff Reports: 2023'. 11- NmWccept CIP PS 23- 10 Mossdale Rd Pavi g_ SH GASB 34 CIP PS 23- IO. rzlsx 398 399
ITEM 4. 14

CITY MANAGER' S REPORT
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: RATIFY THE PURCHASE OF AUTOMATIC

LICENSE PLATE RECOGNITION SURVEILLANCE

SYSTEM SOFTWARE AND HARDWARE FROM
VIGILANT SOLUTIONS, LLC. FOR CIP GG 19- 07

CITYWIDE SURVEILLANCE SYSTEM
RECOMMENDATION: Adopt a Resolution to Ratify the Purchase of Automatic License Plate Recognition
Surveillance System Software and Hardware
From Vigilant Solutions, LLC. for CIP GG 19- 07
Citywide Surveillance System
SUMMARY:

The Lathrop Police Department finds the existing city surveillance system extremely useful during criminal investigations as it facilitates solving crimes and serves as a deterrent to criminal activities. The Automatic License Plate Recognition ( ALPR) and surveillance cameras installed at River Islands Parkway and Golden Valley Parkway register an average of 530, 000 vehicles per month traveling through this intersection, along with traffic accidents and other questionable activities.

After the creation of Capital Improvement Project ( CIP) GG 19- 07 Citywide Surveillance System, City Council approved the purchase and installation of ALPR and surveillance cameras in five ( 5) developmental areas of Lathrop. Upon installation of the approved cameras, city stafF identified that additional ALPR cameras were required to capture roads with three ( 3) or more lanes of traffic in one direction. Staff reached out to Vigilant Solutions as the provider of the previously purchased ALPR cameras and requested quotes for additional ALPR cameras. Vigilant Solutions provided a quote of $ 51, 322. 50 for the additional ALPR surveillance cameras. The City Manager approved of the purchase as to avoid project delays. It is cost saving to have the ALPR cameras installed while work is being completed for another project in the same areas.

Staff is coordinating Capital Improvement Project PS 23- 01 Traffic Signal Technology, to upgrade the City' s traffic control system, approved by City Council on July 11th, 2022, and have the same vendor technicians installing equipment in the same areas of the City as Capital Improvement Project GG 19- 07. This will reduce installation costs related to the CIP GG 19- 07. The City Manager approved the purchase of the equipment to avoid delays due to supply chain constraints and demand. Tonight, stafF is requesting City Council ratify the City Manager's approval of the purchase of software and hardware from Vigilant Solutions, LLC. for $ 51, 322. 50. 400
CITY MANAGER' S REPORT PAGE 2
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING

RATIFY THE PURCHASE OF AUTOMATIC LICENSE PLATE RECOGNITION

SURVEILLANCE SYSTEM SOFTWARE AND HARDWARE FROM VIGILANT SOLUTIONS, LLC. FOR CIP GG 19- 07 CITYWIDE SURVEILLANCE SYSTEM BACKG ROU N D:

The Automatic License Plate Recognition ( ALPR) and surveillance cameras installed at River Islands Parkway and Golden Valley Parkway register an average of 530, 000 vehicles per month traveling through this intersection, along with traffic accidents and other questionable activities. Law enforcement has been able to use the surveillance system to assist them with their investigations by providing evidence regarding crimes such as:

Burglary Vandalism
Arson Dumping
Theft Speeding
Assault Robbery
Hit and Run Reckless Driving
After the creation of Capital Improvement Project ( CIP) GG 19- 07 Citywide Surveillance System, City Council approved the purchase and installation of ALPR and surveillance cameras in five ( 5) developmental areas of Lathrop. Upon installation of the approved cameras, city stafF identified that additional ALPR cameras were required to capture roads with three ( 3) or more lanes of traffic in one direction.

Vigilant Solutions provided a quote of $ 51, 322. 50 for the ALPR surveillance cameras.

Staff reached out to Vigilant Solutions requested quotes for the additional ALPR cameras. Vigilant Solutions, LLC has confirmed to the City to be the sole copyright owner, manufacturer and distributor of the license plate recognition hardware and software, which is currently installed and utilized at various major intersections within the City for CIP GG 19- 07. Vigilant Solutions, LLC hardware is the only hardware able to capture, collect and transmit data (" communicate") with Vigilante Solutions, LLC proprietary software, therefore, this purchase with Vigilante Solutions, LLC is necessary to ensure that the new, additional cameras and software system that needs to be purchased is able to integrate and communicate with the cameras and software system currently installed and utilized throughout the City. Pursuant to Lathrop Municipal Code ( LMC) 2. 36. 110 ( A), this purchase is considered a sole source purchase which is exempt from bidding procedure because the additional, necessary license plate recognition cameras and software can only be purchased from Vigilant Solutions, LLC as they own the copyright to their proprietary products and no similar substitute exists that would integrate and communicate with the City' s current license plate recognition software system.

To reduce expense for the configuration of the equipment, stafF is coordinating with Capital Improvement Project PS 23- 01 Traffic Signal Technology by having the same vendor technicians working on the intersections for Capital Improvement Project PS 23- 01 configure the equipment for Capital Improvement Project GG 19- 07. This will save the City in expenses for the configuration. It is essential that the equipment for 401
CITY MANAGER' S REPORT PAGE 3
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING

RATIFY THE PURCHASE OF AUTOMATIC LICENSE PLATE RECOGNITION

SURVEILLANCE SYSTEM SOFTWARE AND HARDWARE FROM VIGILANT SOLUTIONS, LLC. FOR CIP GG 19- 07 CITYWIDE SURVEILLANCE SYSTEM Capital Improvement Project GG 19- 07 arrive while the technicians are completing work in the area for Capital Improvement Project PS 23- 01 to reduce expenses. The City Manager approved the orders for equipment to avoid project delays due to supply chain constraints and demand. Tonight, staff is requesting City Council ratify the City Manager's approval of the purchase of software and hardware from Vigilant Solutions, LLC. for $ 51, 332. 50.

REASON FOR RECOMMENDATION:

The proposed Surveillance System ordered through Vigilant Solutions, LLC. for CIP GG 19- 07 Citywide Surveillance System represents an effort to utilize technology to enhance crime prevention and residents safety while expediting crime investigations.

FISCAL IMPACT:

The purchases from Vigilant Solutions, LLC for $ 51, 332. 50 is within the balance available in CIP GG 19- 07. The budget is sufficient to cover the full cost of the equipment.

ATTACH M E NTS:

A. Resolution of the City Council of the City of Lathrop to Rati y the Purchase of Automatic License Plate Recognition Software, Hardware and Configuration from Vigilant Solutions, LLC. for CIP GG 19- 07.

B. Purchase order with Vigilant Solutions, LLC.
402
CITY MANAGER' S REPORT PAGE 4
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING

RATIFY THE PURCHASE OF AUTOMATIC LICENSE PLATE RECOGNITION

SURVEILLANCE SYSTEM SOFTWARE AND HARDWARE FROM VIGILANT SOLUTIONS, LLC. FOR CIP GG 19- 07 CITYWIDE SURVEILLANCE SYSTEM APPROVALS:
b 3 d - d -
T ernandes Date
nfor ation Systems Director
10 3D o 3
Cari am Date
Finance irector
11- - Zo23
Michael King Date
Assistant City Manager
5 6 6 zoZ 3
Salva or Navarrete Date
City Attorney
to• z3
St en J. Salvatore Date
City Manager
403
RESOLUTION NO. 23 -

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP RATIFY THE

PURCHASE OF AUTOMATIC LICENSE PLATE RECOGNITION SURVEILLANCE SOFTWARE AND HARDWARE FROM VIGILANT SOLUTIONS, LLC. FOR CIP 19- 07 CITYWIDE SURVEILLANCE SYSTEM
WHEREAS, at the April 8t'', 2019 City Council Meeting, Council approved a resolution to create CIP GG 19- 07 Citywide Surveillance System; and WHEREAS, at the May 8t'', 2023 City Council Meeting, Council approved the purchase of ALPR camera surveillance system from Vigilant Solutions, LLC for CIP GG 19- 07; and
WHEREAS, the Lathrop Police Department finds the existing city surveillance system extremely useful during criminal investigations as it facilitates solving crimes and serves as a deterrent to criminal activities; and
WHEREAS, city staff identified that additional ALPR cameras were required to capture roads with three ( 3) or more lanes of traffic in one direction; and WHEREAS, Vigilant Solutions, LLC has confirmed to the City to be the sole copyright owner, manufacturer and distributor of the license plate recognition hardware and software, which is currently installed and utilized at various major intersections within the City for CIP GG 19- 07; and
WHEREAS, pursuant to LMC 2. 36. 110 ( A), this purchase is considered a sole source purchase which is exempt from bidding procedure because the additional, necessary license plate recognition cameras and software can only be purchased from Vigilant Solutions, LLC as they own the copyright to their proprietary products and no similar substitute exists that would integrate and communicate with the City' s current license plate recognition software system; and
WHEREAS, at staff request, Vigilant Solutions provided a quote of$ 51, 322. 50 for the ALPR surveillance cameras; and
WHEREAS, the City Manager approved the orders for equipment to avoid project delays due to supply chain constraints and demand.

NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop does hereby ratify the City Manager' s signature approval of the purchase of additional automatic license plate recognition ( ALPR) surveillance system software and hardware from Vigilant Solutions, LLC. in the amount of $ 51, 322. 50 for CIP GG 19- 07 Citywide Surveillance System.
404
The foregoing resolution was passed and adopted this 13t" day of November 2023, by the following vote of the City Council, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 405
DocuSign Envelope ID: AB3055D3-68EE-45AA- 825A-5D5DED124A29 W 390 Towne Centre Dr
Purchase Order
i
Lathrop, CA 95330 No. 2024- 00000206
o Date 8/ 29/2023
Resolution

PURCHASE ORDER NUMBER MUST
The parties to this agreement APPEAR ON ALL INVOICES, SHIPPERS, BILL are:

OF ADING AND CORRESPONDENCE
Vendor No. 3401 DELIVER BY
VIGILANT SOLUTIONS, LLC t/ 390 Towne Centre Dr

SHIP VIA
P. O. BOX841001 Lathrop, CA 95330 FREIGHT TERMS
DALLAS, TX 75284- 1001 PAGE 1 of 3
o ORIGINATOR Emily Malay

1. 00 EACH LPR- L5F Hub Unit Package 41, 800. 0000 $ 41, 800. 00

1. 00 EACH Technical Support for LPR' s 4, 535. 0000 4, 535. 00

1. 00 EACH Delivery 1, 330. 0000 1, 330. 00

1. 00 EACH Tax 3, 657. 5000 3, 657. 50
The contractor agrees to furnish all labor, equipment and materials necessary to perform the services 51, 322. 50 describe herein and agrees to comply with the terms and conditions identified below which are made a part hereof by this reference( Outline exact detail what is to be done, where is to be done and include work specifications, if applicable.)
DocuSqned bY oocusqned qr:

W1n, A1ti., S 9/ 5/ 2023 9/ 5/ 2023
I IQ n srl
CITY OF LATHROP VENDOR ( Signature)

RECOMMENDED FOR APPROVAL DATE APPROVED BY DATE
i—.f• 1 !• Z 3
Kel ly eluth 9/ S/ 2023
CITY OF LATHROP VENDOR ( Print Name)

APPROVED BY DATE APPROVED BY DATE
Special Instructions
Additional Cameras for the Intersections CIP GG 19- 07

406
DocuSign Envelope ID: A63055D3- 68EE- 45AA- B25A- 5D5DED124A29 Pa e ? uf 3
STA. TD. RD PLTRCHASE ORDER
TERRSS AND t'OIv ITIOI S

1. r1CCEPTANCE lcceptance of this PurcLase Order. orhether b} zittm acYno ledemomt or br pefoamance b} SeLa. shall be upon the tams and canditions hrreof: no other teims or caadinams s1 all br biodia@ aau Bu} er uniess wriutn apprm•al thrreof speci5call}• refaring to such otLer tams and conditions shall hase been gi en to Srller.

L TVOICES. Srpar oe mrwce slsall be supplied for ea h Purzhmse Ordu s6ipmmt. Each im oire sh ll be rtcmiaed and sball sLo1r Conuact Nuaokxr. usms diuounta date of chippoent or eatzce dates. and Purchase Ordrr Nuaoba. Feilutc to show said items ms} icmilt in deL y of pa wcnt w th all n a resenxd. inchidin rasIl discaunt. Thc 4'endor n me oa this Auc6ax Order: rsuitcd from a quotatio u ed m t6r aame name Paymrnt ttizll not be made w a Srm namr other than that sbm n on the fLce hrtto4 vc thout written asmgpmant. 3_ PAY1 fEVT TFRIviS. Sellrt shall rere re pa} meut rither b One-? imc payment ( L p Sum). 1 3o tlil or Qnazurl ITE 4IZED LV' OICE. All pa}mmts aze in uirus.

3. ORDER CIirL TGES. The Bu} er shnll ha- e the n¢h1 from nme to si r bt untorn uoaces to makc chan es tn quantiots and' or delicen• dates of anv aztick. matcrial. or sen-ices cot•ered b,• t6is Auchasr Ord r prior m thc tinu t e it mn or it ms aze actuallti placrd into final praduction bp the Sell r. If such chAnges ere cwd r aRer the artizle. matrrint, ar xnxes aze plered nto fival producrian b thc Seller and such chu ges cause v substentiat iocirase or decirase in Seller' perfornoanca isill be made end tLis aider oill be modified in aaiting accosdineh. protidrd tUat aa}' claim for adjusiment must be sssearcd bt the Scller withm a masombte dme( in no cese to rsreed tweuty da} s) aRer the cLanee is ordered
5I3IPPIIvG. Seller eill mdicau plainly ihc Ruchase Ordes iumber oa all b lls of lad3ng_all goods sh pptd p usnaat to said order. and on a1t iucoices,$ e aht b Ils. and pacla es. Each paci; aee must contam a memarandaan shan iag Srllei s namG contmts af paclage. and Purchase Ordrr Iumber
Sh pmtnts of Qoods speci5r 1 on thu Punehau Qrder nmiber should mvtt im lonest possible& e ghi rate unkss oihernue spec 5ed b Bn}rr. Penalties oz iacnased charges c e to fuliue ta obsenr t}us p orisian nzIl be chaz¢ ed o Selkr Sri ippina costa for goods on bacl ordrr sball be pud ae h at the rate nbuch would Ioace been applirabie d d thr com] rte orda beea shipped at one time. All exceas costs shsll be barae b Sella. Psnial sh p ente mnst be identi6ed as euch an 9hippmg memaranda and introices
u7tea shippmg. Selkr Sv 11 malt no decleration ofr lue to ramed. except uhtte shupooent ia svbject to rek sed alue ratmgs.

An materials supplied to C g wluch rt co ered by tht OSH. Hazard Commtmuadon Standard muu De accou pamed by the ppl cable tvfetenal Safety Data Sheet( 1 SD5) at tl e nme ofdeli en.

6. DELIV ERY. UGIt99 OtblI1V35! lSPIt591\'\ 1dttL StL1K 9h dt tt a all arncles ro Bu}ri s prrmius. ee of all frn¢ c handling, transportanon, dra}¢ e. bosing and similei ch rrges. ; 1ll t ma m this coauact ur of tbe essmce.

TERIv11L iATIO: V. Bu} rr may te nate al] or part of tlus concact Kit or u•triout c: use ] f but-er ternunaks t Ytheut cause. then Hu}er sheli pay all nasoneble teiminatiom cLarges inrurtrd b? Seller.

8. DECI.LVE IIr PRIC'ES. Buyer shall be p ooected m t6e e 2nt of decLniog prices on the imdeL Aaed paavoa of t s Purr6ase Order. If prices derline got ircms ordaed. Seller ma}• ekct to meee pnced reducti s or other t m zs. or s onm lowrr p xes w other pauchaseis but if Se1kr shovld tefuse to do sa. Bu} er shaLl hat t the nght to caacel aa}• or all of the bal nce due on th s Ruchase Orda nnthout cost w But er.

9. FORCE 7,3JEURE. VeitLer Seller naa Bu er sheil be hable for nomperformanca x w rauses 6e rond r soaabk controi_ U4' here onl}• a part of Shcer' s capacit} to pesform is escused under tLis parsg.aph. SeIler must allcested pro cuon aad drliee:ies mooa¢ tLe canous rustomers then under canuart for similar oads dwing tl e penod. Tbe allocanan must be mide ta r fa r and equitable m natr. ll'h re eithu Seller or BuJer cia ms an accuse far no ate¢mance imder 8us puapnph. it mnet pcc mmoUce in wnnng to the otber patrt Sellcr sLell not be obli ated to xli.nor Burer obli aated to purchase_ at a lat r dstt. thmt pa[ rian of the enod9 thet Srllrr ic un ble m delmc oor Buwa is uaabk to reca e as uu due to aar acused cauce, Ia goodc are to be tencksed Sdier afl er th eapaation of' iL e oesms spec$ ed in this Auchaer Order u7thout consrnt of Bu}^er.

10. a7 lRR. A I'Si. Sella warrants tha all artsles and srnzce9 cocered by t LS P71ICb89! OIdQ URIl C0I7fOIM SO I8WYSE5. 5PlC1SCB1bDII5. OI sempk9 end uill be machaatable end of good tnataiai. dewffi and warlmaosh ip. free$ om all defects, and autabk for the use inieaded.

All articles vill be sub ect to Bupci s wspection aad n ection at the glare of del er•. DeferGre arricles may be zetumed to ihe Selles for full credit or teplacemmt at tlu Sella' s ncl aad expense, iacludme uanspoatauon charges both w} s, but no defecuse aztules shall be irplaced nzthout fomul replacemeat order si ed b} th Buper.

11. aSSIGh''4fENT. leithes party shall assi or transfer tbis Purchase Order uithout the wneten consent of the other 1_'. L' DE.U." IIT. 5ELLER 1S: RR. i`TS' IIi I GOODS FtRv' ISHED Tr'DER IHIS PL' RCB aSE ORDERDO 10I L' FRI.IGE TI' P TE.1"I, TR DEIL RI:. OR IR. DE - L1IE, OR COPI' RIGgT ? VD GREES TO R E11L T : L S E A R iLESS B[ TI R OR IIS EitiDEE5 FROJi Z?1.:, I.L CL L1iS, SCTfS. LL BILIRE5, D?,.'1L GE5. LObSES, OR ECPE. 5E5 CLTRRED B! BLZER OR I'rS" E EES BT RE. 1S0\ OF A1_ I.LEGED L' FRL GEIS T OF\' S' SCC' H RIGHTS.
407
DocuSign Envelope ID: A83055D3- 68EE- 45AA- 825A- 5D5DED124A29 PAGE 3 OF 3
SFT i ER SH. LI. L' DESL' IFl \ D HOLD I3. 1Ei11II. E5S BIZER . IIS G TS \' D F1lPLUTEES FROU .

G. L TS'I I.L GL. L IS. D.. 1LiGES, LOSSE5.' D El'PE. SES. L tZL'DL\ G: 1T? OR' EI'S FEFS, 3RISL' G OCI OF UR RESLTI.. I'L TG FRO: U IHE. PERFORIL L CE OF IIiE RORI C C5ED B1 1.\ 3' 1 GLIGErT_ i CI OR O_1IISSIU\ OF SELLER,: i.'I SLBC'O1TR. CTOR OR. i.'TO FOR 1 i05E: YCIS. V] OF? HE.I f\ t I BE LL 18LE. L1 C. SE OF C'O? CLTRRII G F# LTL. I'.E: CH P. RII SIiII.L BE_iR ITS S i RE dF' IHE LUSS.

13. BUYER' S PROPERTY. :' up paopest} ofBu}•er w Srller' s nre or consnuctitiY posxasiom or eustad}• hen mdei nill be at Seller' s nsk. and Shcer a rees to ieimburss Bu} s for an loss or damage to such propertg hon•eti caused 1 3. COI iPLtA_VCE RTfH: PP12C 1BI.E I. UCS A REGUUITIONS B acrrptanre hereof Seller ll'air cts:
a} that all goods, merchaadi e. end materials deli ertd and sen ces rendrred herrmxder atiilt ho e been produred aud protiided in compliance uith ell requi rmmts of the Fsir I.abar Standards Act of 1938. as ammded. and b) that all goods, materials. and equipment deLcrml hemmder shall complti with the applicabl fedrral standaids aescribed bJ the Oecapariamal Sa& tp oad Health Act of 19? 0, or os anioended. c) that Sellu will romyly with a11 applicab] e lnr. niles nd ngulanons of fedaaL uate and toca] got•anaomts and agenc es. thereo£ iaeh ding but mt limiaed to E: ecuntie Ordas 11 a6. 11701. aod secuon 03 of PnM c Law 93- i1. The Rehebi3itanan., Act of 1J'+3. thr pro vions of The Amerirans md Di.abiliaes Act, Transiert Em lo es Iaw ('Z85. 33D it_ 5. bio ec seq.} end Exeesu e LT: nemployvunt Iaw( Sectioa 340. 550 et seq R. 5 \ So.) ti s6icb nre Leseb• inco poneed b} reSerence. unless this Piuchase Order u exempt ptusuant to said E.:ecuII e Ordeis. ar Acts and the regulations issued tharu rr.

15. 1,' ORKER' S C01rII' EI SATION. F.1 fPL0' ER' S LLIBIL.IT'. rLVD GEVERaI. LLIHII. TIY R'hen noQl is perfmmed am Bu} Yi s prrmises. Selkr ag ees to carr} at Sdkr' s on rspen9e.
a} 1i'orkrr' s Compensat on aod Fmplarer' s Linbili Tnzuranca.

D) General liabilig ( including C' onvartwd Labilit• end Peod Cts Labylin+'Complrted Opcnaons} Lnstuance and Auto Liabilit ina anct eech m ontounts m Less than$ 1_ aQI?. 000 pa occurnence. Insurance cdrtifirates of sunc m enge shall be subm rnd to C' ai UtiLties' Risi: Manageooeat upon tequest of'Bu ee

16. LVSOLVENCY. If SeDer shall betome insoh mc Sle pennon in bankmptc}•. or shall make m assi nuo[ for rhe beaefit of creditors. or if receiver or uuate si all be appadnt d of or fa anp of Selln' s pioprrty or busi ss. the Ptffchasr Oidu ma b canceIIed at Bu rr' s optwa nzthout liabihty.
l i. TA S. Stlla agrees to cooperate t ith Bu}'CI 3II 0 093IIg t} 32 ID1FfOS1LtIR Of 7R)'[[ OIl ell Si11C1! C0' Citd b' 11115 PlttCb39! Of$tI. tII! kRmlity af tvhich is queuia ed by Bu}'er, and ia sec ing amt abatement or an}• refund thurof sought by Bu} r.

18. FOREIGN SHIPMEV' fS. Foreig n shi o eucs mu9t be pseceded b}- exerution of fomial Consvlu Inti•wce. ? t nme of s pment Octan Bills of Ladia. Coa9ular In roice. Commerri l In roires. in triplicate. shall be faaw arded duccti m the Purchasin¢ agmt tssuing this Ruchase Order.

19. ti'EI' L'E. This Purchau arder shall be gm mxd by thr lan af tl e St te of Califoinia

20. BR' DLVC;. Seller u rrants that aIl matmmis roti aed b th s Piachase Order ge no altaed a misbaanded a+tt n the mean ng of tLr Fedesal Food. Ihug end Casmetic: ct; not an er4de azih mag not. m er got si s of Secuon 4 or 505 of eaid set, be mtro crd mio inte: state comnoescc. and not a lterated or misbrauded svitLin the mcnnir of the ptue food and c ug laus ar the ardinmees af any sate or cit ahich are appfinbk to such shipmor t or dcln-ery, and Selkr htreba• gf!! 9 t0 1IIAtID11t 71DtI Si Y 11Y B11 Y7 hfffi t54$ Olri II II against all cleime. c ar¢es. utian and paoctedin s brou?At og,unst Bu er bp m law R l rnemnient authaain a b} an} prrson on account of mp all ged adulceration os misbrant b}• Shcer of aat 9uch matenai referred to abrnr. Sellrt does ao guarantee agaias nn material becoming a luraeed or misbranded eft r deliresy to Bu} er by reason of causts be}• oad Selkr' a control.

21. COlv'FLICTING TER12S. Ia rasr of a conil et bett een these terms and ronditioas and those of a segantr satten coatrut s ed b}• both Hu qrr and Seller, flu unttea camtmct shali pztceil.

2. RE' IE G OF RECORDS Dunng the term of the purchaee arder: a¢ reement ood for thue}• ears thereafter. C' itp of Lathrop( Cin) shall hace tfr nght to trtun Seller' s records, onlg for dtie giuposes of trrif}wg cla ms far paymmt and compli nce atth the trims and conditions of the purchase ordes+aaeement for at kast thm} eus aRer fmal p penmt.

3. OFFSETTIlVG BILI. S City nsen ers the n¢ht to pplq af#'semne pa} wents fa goods nd or sestues thet aze e agunst delinquent utilit} bills wLich are due C' ity.
a. NON- AC2t 5I4' E AGREF14tEh' I. The purchase o der is a non- eaclusi r rontrac and C' it} msen es the nght to pur¢hase s ane or like matenals and+or senzces from otha sowca an Cin deems aecessazp and appropnatr. 408
DocuSign Envelope ID: AB3055D3- 68EE- 45AA- B25A- 5D5DED124A29 gilant Solutions, LLC
MO'f11pROLA SOLUTIO/ VS
P O Box 841001
Dallas, Texas 75202
P) 925- 398- 2079 ( F) 925- 398- 2113
Issued To: City of Lathrop- Attention: Tony Fernandes Date: 08- 24- 23 Project Name: L5F( Subscription) Multi- site update- Lathrop PD Quote ID: TCH- 0030- 01

PROJECT QUOTATION
We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project:

Fixed LPR Subscription Package
Annual Cost
Qty Item# Description
3) VSFS-L5F- HUB Fixed LPR Subscription Package- L5F Hub Unit Includes:
o One( 1) L5F LPR Camera w/ Comms Box
o Cellular communication service plan sold separately
o Camera Bracket( Pole or Wall), 30' Camera Cable
o Annual Warranty
o Shipping charges
Fee schedule:
0 5- Year contract term required
o Billed annually at the anniversary of purchase
16) vSFS- L5F- SPK Fixed LPR Subscription Package- L5F Spoke Unit Includes:
o One( 1) LSF LPR Camera
o Comms Box not included
o Cellular communication service plan sold separately
o Camera Bracket( Pole or Wall), 30' Camera Cable
o Annual Warranty
o Shipping charges
Fee schedule:
0 5- Year contract term required
o Billed annually at the anniversary of purchase
Subtotal Price 41, 800. 00
P3ge 1 f o
409
DocuSign Envelope D: AB3055D3- 68EE- 45AA- 625A- 5D5DED124A29 Technical Services
One Time Cost
Qty Item# Description
3) SSU- SYS- COM Vigilant System Start Up & Commissioning of' In Field' LPR system Vigilant technician to visit customer site
Includes system start up, configuration and commissioning of LPR system Includes CDMlCDF Training
Applies to mobile( 1 System) and fixed( 1 Camera} LPR systems Subtotal Price 2, 985. 00
1) VS- TRVL- 01 Vigilant Travel via Client Site Visit
Vigilant certified technician to visit client site
Includes all travel costs for onsite support services
Subtotal Price 1, 550. 00
Delivery
Qty ltem# Description
19) VS- SHP- o2 Vigilant Shipping Charges - Fixed or Comms Applies to each fixed camera LPR System
Or Communication Box Purchased without LPR System
Shipping Method is FOB Shipping
Subtotal Price 1, 330. 00
Quote Notes:

1. All prices are quoted in USD and will expire 90 days from the date of the Quote.

2. This Quote will expire in 90 Days from the date of the Quote.

3. Returns or exchanges will incur a 15% restocking fee.

4. Orders requiring immediate shipment may be subject to a 15% QuickShip fee.

5. This Quote is provided per our conversation& details given by you- not in accordance to any written specification.

6. This Quote does not include anything outside the above stated bill of materials.

7. MSI' s Master CustomerAgreement: https:// www.motorolasolutions. com/ en_ us/ about/ legal. html ( and all applicable addenda) shall govern the products& services and is incorporated herein by this reference. Any free services provided under this offer are provided AS IS with no express or implied warranty

8. Hardware installation is not included.

9. Customer to provide bucket truck& traffic control for SSU& C.

10. Customer to provide all data communications and any fiber converters ro other data/ comm hardware.

11. Annual subscription cost is$ 48,400 per year. Based on ( 19) camera systems at$ 2, 200. 00 per camera system, per year.

410
DocuSign Envelope ID: AB3055D3- 68EE- 45AA- B25A- 5D5DED124A29" Quoted by: Kelly Bluth- 925- 398- 2079- Kelly. Bluth@motorolasolutions. com Subtotal Price 47, 665. 00
Sales Tax 3, 657. 50
Total Price 51, 322. 50

411
DocuSign Envelope ID: AB3055D3- 68EE- 45AA-B25A-5D5DED124A29 Contract Terms Acknowledgement
This Contract Terms Acknowledgement ( this " Acknowledgement") is entered into between Vigilant Solutions, LLC, a Delaware corporation (" Vigilant") and the entity set forth in the signature block below (" Customer"). Vigilant and Customer will each be referred to herein as a" Part' and collectively as the" Parties".

1. Contract Terms Acknowledgement. Customer acknowledges that they have received Statements of Work that describe the services provided on this Agreement. Parties acknowledge and agree that the terms of the Master Customer Agreement(" MCA"), including all applicable Addenda, shall apply to the Services set forth in the accompanying Ordering Document. Vigilant' s Terms and Conditions, available at https:// www.motorolasolutions. com/ en_ us/ about/ legal. html, including the Master Customer Agreement, is incorporated herein by this reference. By signing the signature block below, Customer certifies that it has read and agrees to the provisions set forth in this Acknowledgement and the signatory to this Acknowledgement represents and warrants that he or she has the requisite authority to bind Customer to this Acknowledgement.

2. Entire Agreement. This Acknowledgement, including the accompanying Ordering Document, supplements the terms of the MCA, applicable Addenda, and Ordering Documents entered between the Parties and forms a part of the Parties' Agreement.

3. Disputes; Governing Law. Sections 12— Disputes of the MCA is hereby incorporated into this Acknowledgement mutatis mutandis.

4. Execution and Amendments. This Acknowledgement may be executed in multiple counterparts and will have the same legal force and effect as if the Parties had executed it as a single document. The Parties may sign in writing or by electronic signature. An electronic signature, facsimile copy, or computer image of a signature will be treated, and will have the same effect as an original signature, and will have the same effect, as an original signed copy of this document.

This Acknowledgement may be amended or modified only by a written instrument signed by authorized representatives of both Parties.

The Parties hereby enter into this Acknowledgement as of the last signature date below.

Customer:

Signature:

Name:

Title:

Email:

Date:

Page4of6
412
DocuSign Envelope ID: AB3055D3- 68EE- 45AA- 625A- 5D5DED124A29 MOTOROLA SOL U TIC7NS
Fixed LPR Subscription, Fees and Payment Provision
I License Key: The Camera License Key ( CLK) means an electronic license key that will permit the use of MSI' s LPR software to be used with standard MSI issued LPR cameras( one CLK per LPR camera) and select M51 Software Products.

II Offer Services: This Offer includes the following Hardware/ Software Services/ Software Products:

Hardware:
o HUB: 1 Fixed LPR Camera + 1 COMMs Box
o SPOKE: 1 Fixed LPR Camera
LPR Software Services/ Software Products:
o Standard Annual Hardware Warranty
o M51 Managed/ Hosted LPR Account
o CarDetector LPR Software w/ all updates
o Mobile Hit Hunter( for CarDetector Mobile LPR Software) o Unlimited Mobile Companiort( for Android or iPhone) Single Plate Scan Optional Parking Services:
o Parking Toolkit ( software application)
o Parking Integration (3rd party system integration)
o Scofflaw Alerting Service
III Annual Subscription Fees ( CLKs): The Service Fees applicable to each Subscription Period shall be as follows:

Annual Subscription Fee per System
Annual Fee Per Hub 2, 995. 00
Annual Fee Per Spoke 1, 995. 00
Optional Services
Parking Enforcement System Toolkit 1, 000. 00
Parking Integration Service 1, 000. 00
Scofflaw Alerting Service 25, 000. 00
Area intentianally left blank
413
DocuSign Envelope ID: A63055D3-68EE-45AA-825A-5DSDED124A29 M4TOROLA SOLUTIONS
IN WITNESS WHEREOF, the undersigned has agreed to this rate sheet as of the Signature Date.

Company Name:

Signer' s Name:

Signer' s Email:

Signature Date:

Signature:
414
415
ITEM 4.15

CITY MANAGER' S REPORT
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: APPROVAL OF AGREEMENT BETWEEN THE CITY OF

LATHROP AND RIVER ISLANDS ACADEMIES TO

PROVIDE SCHOOL RESOURCE OFFICER SERVICES
RECOMMENDATION: Adopt Resolution Approving Agreement between the City of Lathrop and River Islands Academies to
Provide School Resource Officer Services for the
2023- 2024 School Year
SUMMARY:

The Lathrop City Council approved four ( 4) School Resource Officers ( SRO) as part of the Lathrop Police Department. The Lathrop Police Department currently assigns two ( 2) SROs to River Islands Academies public school campuses in the City of Lathrop on a rotational basis. Having an SRO on campus enhances student and staff safety and fosters positive relationships between law enforcement and the school community.

The proposed agreement outlines the responsibilities of each party involved including indemnification to address potential liability associated with providing the SRO services.

Staff recommends City Council approve the agreement between the City of Lathrop and River Islands Academies to Provide School Resource Officer Services for the 2023- 2024 School Year.

BACKGROUND:

The City of Lathrop' s City Council recognizes the importance of school safety and approved four ( 4) SROs as part of the Lathrop Police Department. The SRO' s primary focus is to provide law enforcement presence at the school campuses, promote positive relationships between law enforcement and students, and foster a partnership with the school' s administration to create a safer learning environment.

The Lathrop Police Department currently assigns two ( 2) SROs to River Islands Academies public school campuses in the City of Lathrop on a rotational basis. The City of Lathrop and River Islands Academies are aligned with their shared commitment to prioritize the safety and welfare of the students and the school community. The proposed agreement outlines the responsibilities of each party and establishes mutual indemnification to address potential liability associated with providing SRO services.
416
CITY MANAGER' S REPORT PAGE 2
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING

AGREEMENT BETWEEN THE CITY OF LATHROP AND RIVER ISLANDS

ACADEMIES TO PROVIDE SCHOOL RESOURCE OFFICER SERVICES
REASON FOR RECOMMENDATION:

The Lathrop Police Department currently assigns two ( 2) School Resource Officers to River Islands Academies public school campuses. The proposed agreement outlines the responsibilities of each party and establishes mutual indemnification to address potential liability associated with providing the SRO services.

FISCAL IMPACT:

The personnel cost of the School Resource Officers assigned to River Islands Academies is included in the City of Lathrop' s FY 23- 24 Adopted Budget.

ATTACHMENTS:

A. Resolution Approving Agreement between the City of Lathrop and River Islands Academies to Provide School Resource Officer Services for the 2023- 2024 School Year
B. Agreement between the City of Lathrop and River Islands Academies to Provide School Resource Officers for the 2023- 2024 School Year 417
CITY MANAGER' S REPORT PAGE 3
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING

AGREEMENT BETWEEN THE CITY OF LATHROP AND RIVER ISLANDS

ACADEMIES TO PROVIDE SCHOOL RESOURCE OFFICER SERVICES
APPROVALS:
0 1 Z 3
t Sealy Date
rim Chief of li
e.i3
Cari Jame Date
Finance Di e or
lO « g, t3
Salvador Navarrete Date
City Attorney
6• Z3
St n J. Salvatore Date
City Manager
418
RESOLUTION NO. 23 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP

APPROVING AN AGREEMENT BETWEEN THE CITY OF LATHROP AND RIVER

ISLANDS ACADEMIES TO PROVIDE SCHOOL RESOURCE OFFICER SERVICES FOR THE 2023- 2024 SCHOOL YEAR
WHEREAS, the City Council approved four ( 4) School Resource Officers ( SRO) as part of the Lathrop Police Department; and
WHEREAS, the Lathrop Police Department currently assigns two ( 2) SROs to River Islands Academies public school campuses in the City of Lathrop on a rotational basis; and
WHEREAS, the SRO' s primary focus is to provide law enforcement presence at the school campuses, promote positive relationships between law enforcement and students, and foster a partnership with the school' s administration to create a safer learning environment; and
WHEREAS, the City of Lathrop and River Islands Academies are aligned with their shared commitment to prioritize the safety and welfare of the students and the school community; and
WHEREAS, the proposed agreement outlines the responsibilities of each party and establishes mutual indemnification to address potential liability associated with providing the SRO services; and
WHEREAS, the personnel cost of the School Resource Officers assigned to River Islands Academies are included in the City of Lathrop' s FY 23- 24 adopted budget.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve the proposed Agreement between the City of Lathrop and River Islands Academies to Provide School Resource Officer Services for the 2023- 2024 School Year.
419
The foregoing resolution was passed and adopted this 13t" day of November 2023, by the following vote of the City Council, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 420

ATTACHMENT B
CITY OF LATHROP— AGREEMENT FOR SCHOO RESOURCE OFFICER SERVICES

CITY OF LATHROP

AGREEMENT BETWEEN TI CITY OF LATHROP AND RIVER ISLANDS

ACADEIVIIES TO PROVIDE SCHOOL RESOURCE OFFICER SERVICES THIS AGREEMENT, dated for convenience this * day of November 2023 is by and between River Islands Academies, a nonprofit public benefit corporation (" RIA") and the City of Lathrop, a California municipal corporation (" CITY"). The CITY and RIA may be referred to herein as " Party" or collectively as " Parties".

RECITALS:

The following recitals are a substantive portion of this Agreement:

WHEREAS, the City will assign two ( 2) Lathrop Police Department Officers as School Resource Officers ( SRO) to its public school campuses located in the City of Lathrop on a rotational basis; and WHEREAS, it is not the intent of the Parties for RIA to delegate to the CITY its duty to protect its students from foreseeable or unforeseeable dangers; and WHEREAS, the Parties understand the RIA has broader legal authority to set and enforce campus rules than the CITY or its officers; and
WHEREAS, the Parties understand student privacy rights limit the CITY' s and assigned officers' access to RIA information, which may limit the CITY' s and officers' ability to perceive a potential threat; and
WHEREAS, the Parties anticipate the assigned officers' off-campus duties and travel between campuses will take the officers off-campus and result in the lack of the presence of an officer and marked vehicle during such times; and
WHEREAS, the Parties agree that the absence of the assigned officer and/ or the patrol vehicle from a school campus shall not be considered a breach of this Agreement; NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions in this Agreement, RIA and the CITY agree as follows:

AGREEMENT
1) Scope of Service
The City will assign two( 2) Lathrop Police Department Officers as School Resource Officers( SRO) to RIA' s public-school campuses located in the City of Lathrop on a rotational basis on the instructional days listed in the FY 23- 24 school calendar, attached hereto as Exhibit" A". Exhibit A" is attached to this Agreement and incorporated herein as though fully set forth.

Each SRO shall be the CITY' s employee and shall be subject to the CITY' s administration, supervision, and control.

421

CITY OF LATHROP- AGREEMENT FOR SCHOOL RESOURCE OFFICER SERVICES 2) Effective Date and Term
The effective date of this Agreement shall be from the date of its full execution through the last day of school as listed in E chibit" A", unless terminated by either party by providing thirty( 30) days' written notice.
3) Insurance
A. RIA, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage described in Exhibit " B".

Exhibit " B" is attached to this Agreement and incorporated herein as though fully set forth. RIA and its contractors, if any, shall obtain a policy endorsement naming CITY as an additional insured under any general liability policy or policies.

B. All insurance coverage required hereunder shall be provided through carriers with AM Best' s Key Rating Guide ratings of A-:VII or higher which are licensed or authorized to transact insurance business in the State of California. Any and all contractors of CITY retained to perform Services under this Agreement will obtain and maintain, in full force and effect during the term of this Agreement, identical insurance coverage, naming CITY as an additional insured under such policies as required above.

C. Certificates evidencing such insurance shall be filed with CITI' concurrently with the execution of this Agreement. The certificates will be subject to the approval of CITY's attorney and will contain an endorsement stating that the insurance is primary coverage and will not be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the City Attorney thirty( 30) days prior written notice of the cancellation or modification( except for non- payment of premium, in which case ten( 10) day notice is required.

D. If the insurer cancels or modifies the insurance and provides less than thirty( 30) day notice to RIA, it shall provide the City Manager written notice of the cancellation or modification within two( 2) business days of the RIA' s receipt of such notice. RIA shall be responsible for ensuring that current certificates evidencing the insurance are provided to the City Manager during the entire term of this Agreement.

E. The procuring of such required policy or policies of insurance will not be construed to limit the RIA' s liability hereunder nor to fulfill the indemnification provisions of this Agreement. Notwithstanding the policy or policies of insurance, the RIA will be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the Services performed under this Agreement, including such damage, injury, or loss arising after the Agreement is terminated or the term has expired.

422
CITY OF LATHROP— AGREEMENT FOR SCHOOL RESOURCE OFFICER SERVICES 4) Indemnification
A. The RIA shall indemnify, defend, and hold harmless the CITY, its officers, officials, employees, and volunteers from and against any and all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigation including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost) of every nature arising out of or in connection with any services provided by the City or any City Personnel or their performance of work or any failure to comply with any of the City' s duties contained in the Agreement, except such loss or damage which was caused by the active negligence by City Personnel, or the gross or willful misconduct of City Personnel.

B. The CITY shall indemnify, defend, and hold harmless the RIA, its officers, officials, employees, and volunteers from and against any and all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigation including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost) of every nature arising out of the gross or willful negligence by the CITY or the gross or willful misconduct of the assigned officer during the performance of work hereunder. Parties agree that the absence of the assigned officer and/ or the patrol vehicle from a school campus shall not be considered gross or willful negligence by the CITY or the gross or willful misconduct of the assigned officer during the performance of work hereunder.

C. In the event of concurrent negligence on the part of RIA or any of its officers, directors, trustees, employees, agents or volunteers, and the CITY or any of its officers, officials, employees, agents or volunteers, the liability for any and all such claims, demands and actions in law equity for such losses, fines, penalties, forfeiture, costs and damages shall be apportioned under the State of California' s theory comparative negligence as presently established or as may be modified hereafter.

D. If the RIA rejects a tender of defense by the CTTY and/ or the assigned officer under this Agreement, and it is later determined that the CITY and/ or the officer breached no duty of care and/ or was immune from liability, the RIA shall reimburse the CITY and/ or officer for any and all litigation expenses ( including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost). A duty of care or immunity determination may be made by a jury or a court, including a declaratory relief determination by a court after the CITY and/ or officer settles a liability claim, with or without participation by the RIA.

E. The Parties acknowledge that it is not the intent of the Agreement to create a duty of care by the CI'TY or its assigned officer that they would not owe in the absence of the Agreement. The Parties agree that this Agreement does not create an affirmative duty of care( including, without limitation, a duty to protect, a duty to deter and/ or a duty to intervene) by the CITY or the assigned officer and the absence of the assigned officer and/ or the patrol vehicle is not a material breach of this Agreement. The Parties further acknowledge that by entering into this Agreement neither the CITY nor its assigned officer intends to waive any immunities to which they would be entitled in the absence of the Agreement.
5) Integration of Prior Terms and Conditions
This Agreement, including all recitals, constitutes the entire agreement of the Parties. This Agreement may be amended or modified only by the mutual written agreement of the Parties. This Agreement is invalid unless approved by the legislative body of each party, although it may be executed by an

423

CITY OF LATHROP- AGREEMENT FOR SCHOOL RESOURCE OFFICER SERVICES authorized agent of each party. An authorized agent of the CITY shall be a person specifically authorized by the legislative body of the CI1'Y to execute this Agreement, at the level of City Manager or City Attorney equivalent.

The indemnity sections shall survive termination or expiration of this agreement.

To City: City of Lathrop
City Clerk
390 Towne Centre Dr.

Lathrop, CA 95330
Copy to: City of Lathrop
L.athrop Police Department
940 River Islands Parkway
Lathrop, CA 95330
To RIA: River Islands Academies
Attn: Brenda Scholl, Director
2760 Penrose Lane
Lathrop, CA 95330
6) Sisnatures
The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of the RIA and the CITY. This agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.

424
CITY OF LATHROP— AGREEMENT FOR SCHOOL RESOURCE OFFICER SERVICES In Witness Whereof, the Parties hereto have by their duly authorized representatives executed this Agreement on the date first above written.

City of Lathrop River Islands Academies
Recommended for Approval:
v 623
en Seal Date Brenda Scholl Date
nterim Chie o Police Executive Director
Approved By:

Stephen J. Salvatore Date Susan Dell' Osso Date
City Manager School Board President
Approved as to Form:
1o 8'' zvz3
Salvador Navarrete Date
City Attorney
Attest:

Teresa Vargas Date
City Clerk

425
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426
EXHIBIT " B" INSURANCE REQUIREMENTS
KIVER 1SLANDS ACAllL: A-llLS ( RI.4), A' I' TI-tEIR SOLIi EXYENSG, SHAL[, F OR TFiL " i' GRM 01 " 1' HE ACiREL. MEN' I' OF3TAIN ANl) MA1N' 1' AIN INSIJRANCE tN THG AMOUNTS F'OR " I'HE COVEiRAGE SPF CIFIEI) f3 L(7W, AFFORDED BY COMPEINIES ' VITII AM BEST' S KEY RATING OI' A-:VII, OR IIIGIIER, LICENSED OR, AtiTHORIZED TO TTtAtiSACT ItiSURANCE BLSIN; tiS IN THE STATE OF CAI, IFORNI. A.

AGREEMENI' IS CON' I'INGIiNT ON COMPLIANCE WI' t' f l CI' fY' S [ NSURANCI: RGQiJIRt' sMENTS, AS SYI3CII IED, BF;I,OW:

T' YPI OFC( VERAGE M[ NIMLJM 7' YPE MWIMGM L.IMITS
i'..<\C' Il EIGGREGA`I'P.

OCCIJRREiNCF
VVORTirR'S COMPrNSATION S"T' A"I'L' t'ORY
I.MPLOYER' S L,IAFiIL,ITY 7,( x)0, 000
COMMF,RCIAL GENEI2AI. Coverage must be at IeasC as O( H), 000 10,( N) O. 00Q LIABILI"I' Y, 1NC; LUDING broad as tS0 CG 00 Q1 atid
PLRSON; II. INJURY, BRQr1D must incJude property
FORM PROAERTY DAMAGE; damage, bodily injuty ai d
pertonai injury coverage
AU'TOMOBILE LIABIL[TY, DistricC shxll provide auto
ItiCL DING A1.I.. O VNEI), I iFtLI), liability cove.rage for owned, NON-OWNFD non--- owned, and hired autos
S, Q00, 000 10,000,000
usinn ISO Business Auto
Covera; e form CA 00 O1, or
the exact eyuivalent, w9th a
limit of no le ss than
5, 000, 000 per accident.

PROPFSSIONAL LIAf31LI1' 7',
INCI.LDIN( i, ERROftS AND
OMISSIONS, MALPRACTICE AI..I, DA f,1GES 1,( x)Q, 000
WHEN?. PPLICABLE), ' vD
NLGLIGENT YERFOF2I 4.ANCE
EMPLOYMEN' C PRAC7' ICES Include coverage for any claim L[AB[I,TY,[ NCLUDING COVLRAGF, bruugh[ against the Ciry by or on FOR TITIRD-PARTY CI..AI: 1S behalf of any third party claiming actual or alleged discrimination,
1*'
sexuc+l harassment or viotation of
third party' s civil rights.

RIA AT ITS SOI..F COST / 1ND IiXPFNSL, SHAI., I_ OFiTAIN AND b1AINTAIN, IN f t.' 3. I, PORCF AND F.',FFL:CT THROU(iHOUT THE F.;N' I'IRF TERM OP ANY RESLJl,-I'AN7' AGRHEb4fiN' I', ' CHE INSURANCE C) VERA(iE H RIii[ N UESCKIBEU. 1VAMING AS ADDITION. I, IVSUREDS THF. CITP OF LATf( ROP, ITS CO[: NC:IL NIEMBERS, OFFICERS, AGENTS. EiVIPLOY' EF:S, AND VQLti ITEERS.
427

1. INSURANCE COVERAGE MUST INCLUDE:

A. A PROVISION FOR A WR TTEN TH( RTY 1:) AY ADVANCE NUT( CE( TEN DAYS NOTICF, FOR CANCELLATION DUE TO NON- PAYMENT OF PREMIUM) TO C[ TY OF LATHROP CHANGE IN COVERAGE UR OF COVERAGE CANGELLATION; AND

3. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAG FOR R1AS t GREEMENT TO INDEMNIFY GITY.

C. DEDUCTIBL AND/ OR SELF- INSURANC RETENTION AMOUNTS IN EXCESS OF$ , 000 REQUIRE CITY' S PRIOR APPROVf1L.

II. RIA MUST SUBMIT CERTIFICATES( S) OF INSURANCE EVIDENCING REQUIR D COVBKAGE.
lil. ENI) ORSEMENT PROVISIONS. WITI-I RESPECT TO THE [ NSUKANCE AFFORDED TO AI DITIONAI., INSUREDS"
A. YK[ MARY COVERAGE: W17' H RESPECT TO CLAIMS ARIStNG OUT OF THE OE' ERATIONS OF THF,NAMED INSURED, INSURANCF, AS AFFOI2DE1:) 3Y T}i1S YOLICY IS 1' RIMARY ANI)

IS NOT ADDITIONAL TO OR CONTRIQUTING WITH ANY OTHER INSURANCF, CARRIED I3Y OR FOR THE BENEFIT OF THF ADDITIONAL 1NSUREDS.

B. jj, LIABIL,[ TY: THE NAMING OF MORE' T} IAN ONE 1? F.,RSON, FIRM, OK CORPOKATTON AS INSUREDS UNDER THE POLiCY SHAI.. I_ NOT, FOR TEIt1T REASON ALUNE, EXTINC' JUI:SH ANY RIGHTS OF THE INSUI2ED AGAINST ANOTHER, BUT THIS ENDORSEMENT, ANI) THE NAMING OF MULTIF' LE INSUKEDS, S} IALL NnT INCKEASE THE TOTAL LIABILITY OF THE COMPANY UNDER TI{ IS POI.,IC:Y. 428
429
ITEM 4. 16

CITY MANAGER' S REPORT
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE ABANDONMENT OF RECYCLED WATERLINE

EASEMENT IN THE RIVER ISLAND DEVELOPMENT
AREA
RECOMMENDATION: Adopt Resolution Approving Abandonment of Recycled Waterline Easement in the River Islands
Development Area ( a portion of APNs 213- 110-03;
213- 210- 06; 213- 220- 01 thru 04; 213- 300- 01 and
02)
SUMMARY:

In 2006, Califia, LLC granted the City an easement for a recycled waterline located in the River Islands Development area. The recycled waterline and easement was necessary to convey recycled water from the Consolidated Wastewater Treatment Facility ( CTF) to sprayfields located in River Islands. With the ability for the City to discharge effluent from the CTF to the San Joaquin River under a surface water discharge permit, the recycled waterline and easement is no longer needed.

Staff requests Council approve the Abandonment of Recycle Waterline Easement ( a portion of APNs 213- 110- 03; 213- 210- 06; 213- 220- 01 thru 04; 213- 300- 01 and 02), included as Attachment " B".

BACKGROUND:

In 2006, Califia, LLC granted the City an easement for a recycled waterline located in the River Islands Development area. The recycled waterline and easement was necessary to convey recycled water from the Consolidated Wastewater Treatment Facility ( CTF) to sprayfields located in River Islands. With the ability for the City to discharge effluent from the CTF to the San ) oaquin River under a surface water discharge permit, the recycled waterline and easement is no longer needed.

The abandonment of the recycled waterline and easement will allow for new development in the River Islands Development Area.

Therefore, staff requests Council approve the Abandonment of Recycled Waterline Easement ( a portion of APNs 213- 110- 03; 213- 210- 06; 213- 220- 01 thru 04; 213- 300- 01 and 02), included as Attachment " B". A Vicinity Map is also included as Attachment " C".

REASON FOR RECOMMENDATION:

The recycled waterline easement is no longer needed with the CTF river discharge permit.
430
CITY MANAGER' S REPORT PAGE 2
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING

APPROVE ABANDONMENT OF RECYCLED WATERLINE EASEMENT IN THE

RIVER ISLAND DEVELOPMENT AREA
FISCAL IMPACT:

None
ATTACH M ENTS:

A. Resolution Approving Abandonment of Recycled Waterline Easement in the River Islands Development Area ( portions of APNs 213- 110- 03; 213- 210- 06; 213- 220- 01 thru 04; 213- 300- 01 and 02)
B. Abandonment of Easement ( a portion of APNs 213- 110- 03; 213- 210- 06; 213- 220- 01 thru 04; 213- 300- 01 and 02)
C. Vicinity Map
431
CITY MANAGER' S REPORT PAGE 3
NOVEMBER 13, 2023 CITY COUNCIL REGULAR MEETING

APPROVE ABANDONMENT OF RECYCLED WATERLINE EASEMENT IN THE

RIVER ISLAND DEVELOPMENT AREA
APPROVALS:

I I 6 ?, c> 3
Brad T lor Date
City Engineer
2 3
Cari Ja Date
Financ irector
lt `— 1 I • • 2 c z3
Michael King Date
Assistant City Manager
6 • Z3
Salvador Navarrete Date
City Attorney
l!• 7• L3
Ste J. Salvatore Date
City Manager
432
PASSED AND ADOPTED by the City Council of the City of Lathrop this 13t" day of November 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS O FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 433
RESOLUTION NO. 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP

APPROVING ABANDONMENT OF RECYCLED WATERLINE EASEMENT IN THE RIVER ISLANDS DEVELOPMENT AREA ( A PORTION OF APNS 213- 110- 03; 213- 210- 06; 213- 220- 01 THRU 04; 213- 300- 01 AND 02) WHEREAS, in 2006, Califia, LLC granted the City an easement for a recycled waterline located in the River Islands Development area; and WHEREAS, the recycled waterline and easement was necessary to convey recycled water from the Consolidated Wastewater Treatment Facility ( CTF) to sprayfields located in River Islands; and
WHEREAS, with the ability for the City to discharge effluent from the CTF to the San Joaquin River under a surface water discharge permit, the recycled waterline and easement is no longer needed; and
WHEREAS, the abandonment of the recycled waterline and easement will allow for new development in the River Islands Development Area.

NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop approves the Abandonment of Recycled Waterline Easement in the River Islands Development Area ( a portion of APNs 213- 110- 03; 213- 210- 06; 213- 220- 01 thru 04; 213- 300- 01 And 02), and authorize the City Manager to sign the easement, included as Attachment " B" to the City Manager' s Report dated November 13, 2023. 434

RECORDING REQUESTED BY, AND
WHEN RECORDED MAIL TO:

CITY OF LATHROP
ATTN: CITY CLERK
390 TOWNE CENTRE DRIVE
LATHROP, CA 95330
Exempt from payment ofrecording fees( GC 27383
Space above this linefor Recorder's use)
APNs( a portion of 213- I 10- 03, 213- 210- 06, 213- 220- 01 thru 04, 213- 240- 01 thru 04, 213- 300- 01 and 02)

ABANDONMENT OF EASEMENTS
WHEREAS, the City of Lathrop (" City") received an easement for the construction, installation, operation and maintenance of reclaimed water public utilities improvements (` Basement") from Califia, LLC (" Califia") which was recorded as Document Number 2006- 119380 on June 2, 2006, attached hereto as Exhibit A; and
WHEREAS, the Easement is no longer needed by the City far reclaimed water public utilities improvements and described as Exhibit A, attached hereto and incorporated herein; and WHEREAS, City now wishes to relinquish any and all rights, title and interest in the Easement THEREFORE, the CITY OF LATHROP, does hereby, abandon and release any and all rights, title and interest to the Easement described above.

CITY OF LATHROP,
a municipal corporation of the State of California
By:

Stephen J. Salvatore Date
City Manager
Pursuant to Resolution No.

APPROVED AS TO FORM BY THE CITY OF LATHROP CITY ATTORNEY:

By: ZoL3
Salvador Navarrete Date
City Attorney
1 435

EXHIBIT A

DESCRIPTION
2 436
Do ents provided by DataTree LLC via it' s proprietary imaging and delivery system. Copyright 2003, All rights reserved. EXHIBIT" ' OC i 2006 1 19380 0s/ @2/ 2806 08: 42A Fet: NC
2((oO RecordedPaneOfficial Records
RECORDING REQUESTED BY AND ) County of San Joaquin
AssessorGReeoudeFRCount Cle k
WHEN RECORDED RETURN TO:

Paid by OLD REPUBl. IC TI LE CO
City Attvrney
ty ofLathro I ll1lIIllIIN I lIIl l 1 llll l ll l 1 11 111111 I 390 Towne Centre Drive
Lathrop, CA 95330
SPACE ABOVE THIS L[NE FOR RECORDER' S USE ONLY
Recording is fee exempt pursuant to
Govemment Code Section 6t03
Documentary Transfer Tax$ 0. 00

DEED FOR EASEMENTS
This Deed for Easements(" Deed"} dated as of m 2006, is made and entered into by and between Califia, LLC, a California limited liability company, (" Grantar") and the CITY OF LATHR4P, a municipal corporation(" Grantee").

RECITALS
A. Grantor is the owner of certain real property situated in the City of Lathrop, San Joaquin County, California ( hereafter referred to as the " Easement Area"), and more particularty described in Exhibit A, attached to this Deed and hereby incozporated by reference.

B. Grantee is the operator of certain public utilities which serve the Easement Area and other real property situated in the City of Lathrop, San Joaquin County, California and may therefore be the beneficiary of an easement in gross. Grantee intends to construct, install, operate, and maintain reclaimed water public utilities ( collectively, the " Improvements") over, under and across the Easement Area.

C. Grantee desires to acquire certain rights in the Easement Area.

NOW, THEREFORE, for good and sufficient consideration, the receipt and adequacy of which is hereby acknowledged, Crrantor and Grantee agree as follows:
l. Crrant of Easement. Grantor grants to Grantee an easement over the Easement Area, subject to the terms of this Deed.

2. Description of Easement. The easement granted in this Deed is an easement for the construction, installation, operation and maintenance of the Improvements over, under and across the Easement Area. Grantee shall use the easements granted hereunder, and shall conduct all activities within the Easement Area in accordance with applicable law and all recorded covenants, conditions and restrictions affecting the Easement Area which are of record ai the commencement