IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
SILICON VALLEY CLEAN ENERGY AUTHORITY
NAME:
TITLE:
APPROVED AS TO FORM:
NAME:
TITLE:
[RECIPIENT]
By:
Name:
Title:
By:
Name:
Title:
[*Note: Signatures of two corporate officers are required for corporations – First signature must be one of the following: 1) the chairman of the board; 2) the president; or 3) any vice president. The second corporate signature must be one of the following: 1) the secretary; 2) any assistant secretary; 3) the chief financial officer; or 4) any assistant treasurer. Signature of Chief Executive is required for public agencies.]
EXHIBIT A
[Attach Grant
Form]
TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, CA 94022
Phone: (650) 941~7222
www.losaltoshllls.ca.gov
Attachment 3
LOO ALTOS HILi]
• OALIFORNIA
Vehicle and Equipment Replacement Policy
Code Sections:
Approved by City Council **'*X/2016
o3h,i/:J.o/G
There is no Municipal Code reference that stipulates requirements for vehicle and equipment replacement.
Intent:
The purpose of this policy is to establish guidelines for replacement of vehicles and equipment in the City's fleet.
The replacement program is based on estimating the useful life of vehicles and equipment with consideration of age, mileage (or hours), and usage. Those vehicles scheduled for replacement are reviewed and analyzed for condition, cost, usage, safety history, and operating performance. Some vehicles or equipment may be replaced earlier than scheduled to ensure that operational needs are met; others may be replaced later than scheduled to accommodate budget limitations taldng into consideration the vehicle's condition.
Policy:
The following serves as a general guideline for replacing vehicles and equipment based on usage, age, operating costs, and downtime. Adjustments in time or miles will be made to replacement criteria for individual units as conditions warrant:
COMP ACT/INTERMEDIATE CARS
COMPACT/STANDARD PICKUPS
TRUCKS WITH DIESEL ENGINE
TRUCKS WITH AERIAL LIFTS
13 YEARS/I 00,000 MILES
13 YEARS/100,000 MILES
13 YEARS/100,000 MILES
13 YEARS/100,000 MILES
ITEM 8B Attachment 3
Vehicle and Equipment Replacement Policy
Page2
BACKHOE
TRACTORS
AIR COMPRESSOR
TOWED CHIPPER
MISCELLANEOUS CONSTRUCTION
EQUIPMENT, GENERATORS AND TRAILERS
15 YEARS/5,000 HOURS
15 YEARS/5,000 HOURS
13 YEARS/5,000 HOURS
13 YEARS/5,000 HOURS
5-15 YEARS/5,000 HOURS
5. 2
TOWN OF LOS ALTOS HILLS
MEMORANDUM
DATE: December 4, 2003
TO: Honorable Mayor and Members of the Council
FROM: Karen Jost, City Clerk
RE: Discussion of Mayoral Rotation Policy and Procedure At the request of Council, this item was continued from the November 20, 2003 Regular City Council Meeting.
ITEM 8C
4. 1
TOWN OF LOS ALTOS HILLS November 6, 2003
Staff Report to the Town Council
SUBJECT: Mayoral Rotation Policy, Procedure and Timing
FROM: Maureen Cassingham, City Manager J'
Recommendation: That the City Council consider, at the request of the Mayor, the attached proposed policy for the Selection of Mayor and Mayor Pro Tern and timing of Council reorganization.
Background: At the October 2, 2003, City Council meeting, Mayor Cheng stated she would like to have the Council consider a formal policy for the selection of the Mayor and Mayor Pro Tern. With the understanding that such a policy is subject to change by this or future Councils, the City Attorney offered to share a rotation policy from another city for the Council to review ( see attached). Additionally, Mayor Cheng noted that the vast majority of City Councils reorganize in November of each year, whereas the Town of Los Altos Hills reorganizes at the second meeting of June of each year. Discussion of timing is consistent with consideration of a rotation policy.
Steven T. Mattas
m e
y
e r s nave riback silver & wilson Attorney at Law
professional law corporation
O
510. 808. 2000
2003
T Y i.a 133
TOWN OF LOS ALTOS HILLS
CITY ATTORNEY' S OFFICE
DATE: October 15, 2003
TO: Maureen Cassingham, City Manager
FROM: Steven T. Mattas, City Attorney
SUBJECT: Mayoral Rotation Policy
Pursuant to your request, please find attached a copy of a policy for selection of Mayor and Vice Mayor. Please call with any questions that you may have.
STM: pcp
Enclosure
667970- 1 555 12th Street, Suite 1500 I Oakland, California 94607 I tel 510. 808. 2000 I fax 510. 444. 1108 I www.meyersnave. com OAKLAND • SAN LEANDRO • SANTA ROSA • SACRAMENTO • SAN FRANCISCO • LOS ANGELES
Appendix lA
Selection of Mayor and Vice- Mayor
As set forth in the City Council Handbook, the Vice- Mayor is usually selected as the Mayor. The City Council believes that the community benefits by ensuring that the positions of Vice- Mayor and Mayor are held at various times by all council members.
The City Council also believes that experience as a council member will assist those who ultimately serve as Vice- Mayor or Mayor,. To that end, the following process is hereby adopted for the future selection of Mayor and Vice- Mayor. This process will remain in effect until modified by a subsequent City Council.
Commencing. at the end of the present Mayor' s term, the Vice- Mayor will become Mayor and the most senior Council member who has not within the last three years served as Mayor or Vice- Mayor will serve as Vice- Mayor. This process for selection will also apply in subsequent years, provided that a council member will first become eligible for service as Vice- Mayor or Mayor once he or she has served for two years as a council member. In the event new council members are elected in the same year, the ranking of the newly elected council members amongst themselves will be in the order of the highest number of votes received to the lowest number.
Under this procedure and assuming Council Members Fernekes and Mullin are re- elected in the next election the following rotation will occur:
2000- 2001 Fernekes Mullin
2001- 2002 Mullin Gonzalez
2002- 2003 Gonzalez Matsumoto
2003- 2004 Matsumoto Green
2004- 2005 Green Fernekes
2005- 2006 Fernekes Mullin
F:\ wpd\ Mnrsw\ 405\ 001\ MISC\ 2001\ Appendix IA. doc
ITEM 8D
TOWN OF LOS ALTOS HILLS January 15, 2026
Staff Report to the City Council
SUBJECT: CONSIDERATION OF FORMING A TOWN-WIDE COMMUNITY
SURVEY AD HOC COMMITTEE
FROM: Cody Einfalt, Acting City Manager
RECOMMENDATION: That the City Council:
Have a discussion on the need to conduct a Town-wide comprehensive survey. If there is Council support, staff recommends forming an Ad Hoc Committee to advise staff on the timing, scope, scale, methodology, etc. of the community survey.
BACKGROUND:
The Town of Los Altos Hills has a history of utilizing town-wide surveys as a strategic tool to inform decision-making, assess community needs, and guide long-term planning. The Council recognizes that community input is essential for shaping policies and prioritizing projects that reflect resident values and expectations. In recent years, the City Council has used surveys as a means to gather feedback on a range of topics, including facilities needs, service delivery, and quality of life issues.
Town survey efforts over the years have included extensive outreach efforts—such as direct mail, digital communications, and in-person engagement at community events—to maximize resident awareness and participation in survey activities. These efforts have been closely coordinated with broader community engagement initiatives, including interviews, benchmarking with peer communities, and committee input, to ensure that survey findings are integrated into the Town’s planning and policy development processes.
Below is an overview of past surveys conducted in the Town. 2015 Godbe Research Survey
Year Conducted: 2015
Administering Body/Consultant: Godbe Research
Survey Method: Comprehensive community-wide survey
2022 FlashVote Town Surveys (Two-Part Series)
Timeline: February – June 2022
Administering Body/Consultant: FlashVote, contracted for a series of six scientific surveys Survey Method:
• Online surveys administered through FlashVote platform • Residents registered to receive notifications via email, text, or phone call
Staff Report to City Council
Town-wide Community Survey
January15, 2026
• Surveys open for 48 hours each (timing highly tested to maximize responses while minimizing wait time for results)
• Designed to be statistically valid and reflect the demographics of the Town Oversight: Community Survey Ad Hoc Committee composed of Mayor Tyson and Councilmember Schmidt (originally formed at the February 2020 City Council meeting with Councilmembers Tankha and Tyson; changed to Tyson and Schmidt in August 2021) Survey #1: Indoor Community Space (March 2022)
• Launch Date: March 28, 2022
• Response Rate: 202 total participants
• Topic: Indoor community space needs, including community and staff space for Town Hall facilities
• Results Presented: April 18, 2022 at Parks and Recreation Committee Survey #2: Outdoor Community Space (June 2022)
• Launch Date: June 8, 2022
• Response Rate: 184 total participants
• Topic: Outdoor recreational needs such as additional and/or improved parks and amenities
Results Available:
• Public results viewable at: http://losaltoshills.ca.gov/549/Town-Surveys Purpose: These surveys were part of the Community Facilities Needs Assessment effort to evaluate a 10-year plan on facility needs, staffing, Parks and Recreation programs, and space.
The surveys focused on three main areas: indoor space needs, outdoor recreational needs, and recreational activities and events.
DISCUSSION:
Why An Ad Hoc Committee
There is a myriad of ways a survey can be conducted in the Town. A survey can be conducted relatively cheap and done in house, or managed through a professional outside consultant upwards of $30,000.
Staff is looking for a Council Ad Hoc Committee to be formed to help guide the scale and scope of this potential survey.
Staff Report to City Council
Town-wide Community Survey
January15, 2026
Possible Questions
Given the multitude of competing priorities in Town, staff recommends that the Council consider gathering feedback from residents to help guide policy decisions. Below is a list of potential questions that can be considered in a new Town-wide survey. • How satisfied are you with the overall quality of life in Los Altos Hills? • How satisfied are you with the overall performance of the Town government? • How responsive do you feel the Town government is to residents’ concerns? • How well do you feel the Town communicates with residents? • How satisfied are you with the transparency of Town Council decisions? • How well do you feel Town Council represents the interests of residents? • How accessible are Town Council meetings and decisions to the public? • How satisfied are you with opportunities to provide input on town issues? • How satisfied are you with the professionalism of Town staff? • How responsive is Town Hall when you make inquiries or requests? • How easy is it to access information or services on the Town website? • How satisfied are you with law enforcement and crime prevention in the Town? • How safe do you feel in your neighborhood during the day? • How safe do you feel in your neighborhood at night?
• How effective are the Town's emergency preparedness efforts? • How would you rate the communication from the Town during emergencies? • How satisfied are you with the maintenance of roads and streets? • How satisfied are you with street signage, lighting, and traffic control? • How well does the Town manage stormwater and drainage infrastructure? • How timely and effective is the Town’s response to maintenance requests? • How satisfied are you with how the Town manages growth and development? • How well is the Town preserving the semi-rural and scenic character? • How effective is the Planning Department in supporting residents’ projects? • How satisfied are you with the permitting and inspection processes? • How satisfied are you with open space preservation and trail maintenance? • How satisfied are you with wildfire prevention and vegetation management? • How well does the Town support sustainability and environmental stewardship? • How satisfied are you with community events and recreational offerings? • How effective is the Town’s email, website, or newsletter communication? • How easy is it to find and use online services (e.g., permits, agendas)? • How satisfied are you with the Town's use of technology to serve residents? • What is your top priority for the Town to address in the coming year? • What do you value most about living in Los Altos Hills? • What improvements would you like to see in Town operations or services?
Staff Report to City Council
Town-wide Community Survey
January15, 2026
FISCAL IMPACT:
There are no fiscal impacts associated with forming an Ad Hoc Committee. Any recommendation from the Ad Hoc Committee will return to the full City Council for consideration to move forward.
TOWN OF LOS ALTOS HILLS
MEMORANDUM
DATE: January 15, 2025
TO: Los Altos Hills City Council
FROM: Joram Parcutilo, Management Analyst
APPROVED: Cody Einfalt, Acting City Manager
RE: Consideration of an Adjustment to the City Council Member Stipend SUMMARY:
This memorandum provides background, statutory context, and comparative information to support City Council discussion regarding consideration of a potential adjustment to the City Council Member stipend. The memo summarizes the Town’s current stipend and benefits structure, relevant provisions of California Government Code Section 36516 as amended by SB-329 (2023), and compensation practices among select peer jurisdictions.
This item has been initiated by a Council Member and is presented for policy discussion and direction.
BACKGROUND:
California Government Code Section 36516 authorizes a city council to enact an ordinance establishing compensation for its members based on the population of the city. The compensation schedule set forth under Government Code Section 36516(a)(1) remained unchanged from 1984 until recent legislative action in 2023, resulting in compensation levels that did not keep pace with the evolving scope and demands of local governance.
On June 29, 2023, the California Legislature enacted Senate Bill 329 (SB-329) to address stagnant compensation for city council members in general law cities, including the Town of Los Altos Hills. The Legislature stated an intent to support diversity in city councils by reducing financial barriers to public service, recognizing that increased compensation may enable individuals from a broader range of income levels to serve and continue serving in elected office while supporting their families.
SB-329 amended Government Code Section 36516(a)(2) to revise the population-based compensation schedule. For cities with populations up to and including 35,000 residents, councilmember salaries may now be set at up to nine hundred fifty dollars ($950) per month. The Town of Los Altos Hills, with an estimated population of approximately 8,168 residents, falls within this population category.
ITEM 10A
2 Memo to City Council
City Council Stipends
January 15, 2025
The legislation also amended Section 36516(a)(4) to allow future adjustments beyond the base maximum amount, provided that any increase does not exceed the greater of:
(1) five percent (5%) per calendar year from the operative date of the last adjustment, or (2) inflation since January 1, 2024, based on the California Consumer Price Index, not to exceed ten percent (10%) per calendar year.
In addition, SB-329 added procedural requirements under Section 36516(g)(1) through (g)(3), which require a city council to consider adoption of an ordinance increasing councilmember compensation at a minimum of two regular city council meetings. The ordinance must be introduced at one regular meeting and adopted at a subsequent regular meeting.
Government Code Section 36516.5 further provides that any change in compensation does not apply to a council member during their current term of office. However, the statute allows for adjustments to apply to council members serving staggered terms once one or more members become eligible by beginning a new term of office.
DISCUSSION:
City Council Members devote significant time to Town business, including:
• Regular and special City Council meetings
• Study sessions, subcommittee assignments, and regional agency participation • Preparation and review of staff reports and supporting materials • Resident inquiries, community outreach, and Town events These responsibilities frequently extend beyond formal meeting hours and have increased in complexity due to regulatory requirements, regional coordination efforts, and heightened community engagement expectations.
The current Town Municipal Code section 2-1.201, most recently amended in July 2017 set the Council monthly salary at $300 per month. The Town ordinance section 2-1.201 currently reads as follows:
Each member of the City Council shall receive, as salary, three hundred dollars ($300.00) per month. (Attachment 1)
The information below reflects the full compensation framework currently available to elected and appointed officials.
Town of Los Altos Hills Current Compensation Structure:
• City Council Members
o Annual stipend: $3,600 ($300 monthly)
o Benefits: Eligible for medical, vision, and dental benefits (participation is optional)
3 Memo to City Council
City Council Stipends
January 15, 2025
• Planning Commission Members
o Annual stipend: $1,200 ($100 monthly)
o Benefits: Not eligible for medical, vision, or dental benefits ANALYSIS:
In evaluating whether an adjustment to the City Council Member stipend is appropriate, staff considered comparative compensation practices among nearby and similarly situated jurisdictions.
Comparative Jurisdiction Practices
Information gathered to date indicates a range of approaches to elected official compensation:
• Town of Hillsborough
o City Council stipend: $0
o Planning Commission: Not applicable (no Planning Commission) o Benefits: Medical, dental, and vision benefits are offered to City Council Members
• Town of Atherton
o City Council stipend: $0
o Planning Commission stipend: $0
o Benefits: No medical, dental, or vision benefits are offered to elected or appointed officials
• Town of Woodside
o City Council Stipend: $950 monthly
o Planning Commission: $0
o Benefits: No medical, dental, and vison benefits are offered to City Council Members
• City of Saratoga
o City Council Stipend: $250 monthly
o Planning Commission: $150 monthly
o Benefits: Yes, Councilmembers may elect to join CalPERS, then may enroll in health benefits. They are responsible for the full amount of the premium over the PEMHCA minimum. No health benefits for Commissioners.
These examples demonstrate that neighboring jurisdictions employ differing compensation models, including combinations of no stipend with benefits, and no stipend with no benefits. In contrast, the Town of Los Altos Hills currently provides both a stipend and optional health benefits to City Council Members.
4 Memo to City Council
City Council Stipends
January 15, 2025
CONCLUSION:
At this time, staff is not recommending a specific stipend adjustment amount but is providing information to support policy discussion and direction.
Consideration of the City Council Member stipend is a policy decision within the authority of the City Council. The current stipend and benefits framework, along with available comparative data, provide a basis for discussion regarding whether an adjustment is appropriate.
Based on City Council direction, staff can return with additional comparative information, fiscal impact analysis, and recommended next steps consistent with applicable legal requirements.
Attachments:
1. Town of Los Altos Hills Muni Code: 2-1.201. Councilmember salaries
§ 2-1.201. Councilmember salaries.
Each member of the City Council shall receive, as salary, $300 per month. (§ 1, Ord. 352, eff. June 5, 1992; § 1, Ord. 570, eff. July 15, 2017) Town of Los Altos Hills, CA
Downloaded from https://ecode360.com/LO4964 on 2026-01-08 ITEM 10A, Attachment 1
From: Cody Einfalt
To: Arika Miller
Subject: FW: Housing element committee
Date: Tuesday, January 13, 2026 11:31:24 AM
Arika – pls add Cheryl’s comments as a supplemental to 10B From: Cheryl A Breetwor
Sent: Tuesday, January 13, 2026 9:37 AM
To: Cody Einfalt <[email protected]>
Subject: Re: Housing element committee
Yes, I would appreciate that.
Cheryl
Sent from my iPhone
On Jan 13, 2026, at 8:24 AM, Cody Einfalt <[email protected]> wrote:
Morning Cherly,
Would you like this email thread to be included in the record as a public comment to the agenda item?
-Cody
From: Cheryl A Breetwor
Sent: Monday, January 12, 2026 4:57 PM
To: Cody Einfalt <[email protected]>
Subject: Re: Housing element committee
Hi Cody,
My reasons for preferring a standing committee are as follows:
1. The housing element is the single most important challenge facing our town and it will be an ongoing challenge for the foreseeable future.
2. Meetings need to have a schedule, proper notice and minutes in order for the process to be as transparent as possible
3. The committee needs to be inclusive but it also needs to have members who are familiar with and knowledgeable about the housing element
My reasons for being opposed to an ad hoc committee are:
ITEM 10B, Supplement 1
1. Ad hoc committees are for projects that are short in duration.
2. In my experience with the housing element, the ad hoc committees have not been inclusive, In fact, the desire for participation has been met with silence.
3. They have been used as a means to negotiate with landowners with no oversight and to withhold information.
4. An ad hoc committee is just the opposite of what we need now.
I understand that a standing committee places an extra burden on staff. It is my sincere hope that the assistance the committee provides will exceed the additional demand.
Regards,
Cheryl
On Jan 11, 2026, at 5:22 PM, Cody Einfalt
<[email protected]> wrote:
Hi Cheryl,
The agenda for Thursday suggests a formation of an Ad Hoc Committee. This is how the City of Carmel formed their committee (it wasn’t a standing committee).
An Ad Hoc Committee would not be a brown act committee, not be bound by quorum/noticing requirements, and can be more inclusive of however many residents want to participate, and would not put additive pressure on staff to keep up with agendas and minutes.
However, the Council has the discretion to form a standing committee if they so choose. Let's see how the conversation goes this Thursday and which way they want to go.
What are your concerns in going with an ad hoc committee as opposed to a standing committee?
-Cody
-----Original Message-----
From: Cheryl A Breetwor <
Sent: Friday, January 9, 2026 3:23 PM
To: Cody Einfalt <[email protected]>
Subject: Housing element committee
Hi Cody
I just read your newsletter and was disappointed to see the description of the housing element committee. My understanding from my discussion with Rajiv was that we would form a standing committee that would work with the staff and council to formulate an integrated plan for the housing element and that the committee would have 9-11 people on it. The first order of business would be to determine the scope of the committee’s responsibility. Please let me know if Rajiv communicated something different to you.
Thanks
Cheryl
Sent from my iPhone
From:
To: Arika Miller
Subject: Fw: 1/15 Council Meeting Agenda Item 10.1
Date: Tuesday, January 13, 2026 12:43:05 AM
Hi Arika,
Please post this as a supplemental to the 1/15 CC agenda.
Thank you,
Bridget
----- Forwarded Message -----
From: Bridget Morgan
To: George Tyson <[email protected]>; Kavita Tankha <[email protected]>; Linda Swan <[email protected]>; Rajiv Bhateja <[email protected]>; Stanley Mok <[email protected]>
Cc: Jennifer Couperus ; Carol Gottlieb Sue
Welch ; Allan Epstein ; Jim Waschura
Duffy Price ; Jay Bradford
<[email protected]>; Cody Einfalt <[email protected]> Sent: Tuesday, January 13, 2026 at 12:38:14 AM PST
Subject: 1/15 Council Meeting Agenda Item 10.1
Dear LAH Councilmembers,
I am writing to express my opposition to the appointment of an ad hoc council committee to engage with LAH residents regarding housing.
My experience, as once a member of a LAH ad hoc committee and a keen observer of LAH politics and governance over the past 26 years, tells me that is where innovative ideas, thoughts, and actions are squelched.
Rather, I would encourage you to establish a new LAH Standing Committee for Housing, with 10-12 members appointed by you to be advisory to the town as to all aspects of housing and its zoning.
A Standing Committee, with its requirements for published agendas, open meetings, and publicly shared minutes is what the voters of Los Altos Hills deserve as to housing and zoning in our town which is scrambling to adapt to today.
Sincerely,
Bridget Morgan
Los Altos Hills
ITEM 10B, Supplement 2