Maywood City Council
August 23, 2023

and trade journals in conformance with City of Maywood Municipal Code Section 3-7.04. Bids were due on February 1, 2023, at 2:00 p.m.

DISCUSSION:

On August 14, 2023, at 2:00 p.m., a total of four (4) bids were received as shown below:

The staff conducted a bid analysis for the apparent lowest bidder, Danny Letner, Inc. dba Letner Roofing Company, and verified State of California contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references. Based on the bid analysis, Danny Letner, Inc. dba Letner Roofing Company, was found to be the lowest responsive bidder.

The project includes the removal and replacement of the existing roof system including asbestos abatement work at the City Hall and Sheriff’s Station building and Maywood Cesar Chavez Library, as well as restoration of the existing roofing system including asbestos abatement at the rear storage building. The new roofing system will be a cool energy efficient roofing system with a 20-year warranty. It is critical that the roofing system at said facilities are replaced or restored before the rainy season. Work is anticipated to commence by mid-September and completed by end of October.

The City Engineer has reviewed the design plans and specifications for this project and has determined that they conform to current professional engineering standards. Therefore, it is recommended that the City Council also approve the plan and specifications, which are on file in the Public Works. This project is also categorically exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15301 as a Class 1 Existing Facilities exemption for repair and maintenance of public facilities.

Staff recommends City Council award a contract to Danny Letner, Inc. dba Letner Roofing Company for a total amount of $562,025.00 and authorize the Mayor to execute the contract. Furthermore, it is recommended that City Council allocate additional $600,961.62 from General Fund to cover the total project cost shortfall.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total estimated project cost including construction contract, contingencies, construction management and inspection is $710,961.62 of which $110,000 in General funds is available in the 23/24 capital improvement funds.

An additional $600,961.62 from General Fund is required to cover the total project cost shortfall.

Construction Contract $562,025.00
Contingency Budget allowance for unforeseen conditions as necessary (15%)
$84,303.75
Total Construction Budget $646, 328.75
Construction management and inspection (10% of construction budget) $64,632.87 Project Total $710, 961.62
F.Y. 23-24 Impact: $710,961.62 Current F.Y. Budget:
6112 - Contractual Services 2023-24 Adopted
Budget $110,000
Fund Impacted: 100 - General Fund Budget adjustment requested:
$600,961.62 Budget Amendment to the FY
2023/2024 Adopted Capital Improvements
Project Budget.

Source of funds: 100-502-6115
General Fund-Public Works-Contractural
Services
Updated Account Budget: N/A
Account Number: 6112 - Contractual Services For fiscal year: Current

ATTACHMENT(S)

1. Bid Analysis - City Hall and Sheriff Roofing Project

2. Proposal - Letner Roofing Company

Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 Asbestos Abatement, including all necessary relevant work, and notices and processing through AQMD and other required Agencies.

For abatement scope of work, see Appendix B, ASBESTOS REPORTS. 1 LS $15,000.00 $15,000.00 $16,496.00 $16,496.00 $26,250.00 $26,250.00 $375,500.00 $375,500.00 $108,311.50 $108,311.50 $15,000.00 $375,500.00 2 Remove existing roofing system and install new roofing system per specifications and attached details including labor, material, and all relevant work.
1 LS $353,700.00 $353,700.00 $442,810.00 $442,810.00 $441,900.00 $441,900.00 $240,500.00 $240,500.00 $369,727.50 $369,727.50 $240,500.00 $442,810.00 3 Remove existing platform and provide new platform for City Hall Unit 1. New platform should be 45” x 61” this will provide the unit with 6” around the perimeter of the base (33” x 49”).
1 LS $6,500.00 $6,500.00 $4,629.00 $4,629.00 $4,000.00 $4,000.00 $192,200.00 $192,200.00 $51,832.25 $51,832.25 $4,000.00 $192,200.00 $375,200.00 $463,935.00 $472,150.00 $808,200.00 $529,871.25 A1
Remove existing roofing system and install new roofing system per specifications and attached details including labor, material, and all relevant work.
1 LS $150,000.00 $150,000.00 $142,130.00 $142,130.00 $212,300.00 $212,300.00 $0.00 $0.00 $168,143.33 $168,143.33 $142,130.00 $212,300.00 A2
Wood deck damage removal and replacement, including all labor, material, and workmanship. Material shall be of high grade, high density hard wood decking material.
250 SF $12.50 $3,125.00 $6.90 $1,725.00 $20.00 $5,000.00 $0.00 $0.00 $13.13 $3,283.33 $6.90 $20.00 $153,125.00 $143,855.00 $217,300.00 $0.00 $171,426.67
B1
Asbestos Abatement, including all necessary relevant work, and notices and processing through AQMD and other required Agencies.

For abatement scope of work, see Appendix C, ASBESTOS REPORTS. 1 LS $8,000.00 $8,000.00 $9,462.00 $9,462.00 $8,500.00 $8,500.00 $0.00 $0.00 $8,654.00 $8,654.00 $8,000.00 $9,462.00 B2 Restoration of existing roofing system per specifications and attached details including labor, material, and all relevant work. 1 LS $25,700.00 $25,700.00 $48,253.00 $48,253.00 $60,000.00 $60,000.00 $0.00 $0.00 $44,651.00 $44,651.00 $25,700.00 $60,000.00 $33,700.00 $57,715.00 $68,500.00 $0.00 $53,305.00
$375,200.00 $463,935.00 $472,150.00 $808,200.00 $754,602.92 Apparent Low
Bidder 1
Apparent Low
Bidder 2
Apparent Low
Bidder 3
Apparent Low
Bidder 4
$375,200.00 $463,935.00 $472,150.00 $808,200.00
$375,200.00 $463,935.00 $472,150.00 $808,200.00

BASE BID SCHEDULE
TOTAL BASE BID SCHEDULE AMOUNT IN NUMBERS:

BID RANKING

TOTAL BASE BID AMOUNT CALCULATED BASED ON UNIT PRICES
ADDITIVE BID SCHEDULE "A"
TOTAL ADDITIVE BID SCHEDULE "A" AMOUNT IN NUMBERS:

TOTAL BASE BID SCHEDULE “A” AMOUNT
The award of Contract is based on this amount.

ADDITIVE BID SCHEDULE "B"
TOTAL ADDITIVE BID SCHEDULE "B" AMOUNT IN NUMBERS:

1. BID TABULATION

BID TABULATION
Apparent Low Bidder 1 Apparent Low Bidder 4

HIGHEST

UNIT BID
PRICE
Danny Letner, Inc. dba
Letner Roofing Company
Southland Roofing, Inc.

NOT RESPONSIVE
LOWEST

UNIT BID
PRICE
Bid Item and Description
PROJECT NAME: CITY HALL AND SHERIFF REROOFING PROJECT

AVERAGE BID VALUES
Apparent Low Bidder 2
Commercial Roofing
Systems, Inc.

Apparent Low Bidder 3
Pacific Builders & Roofing,
Inc. dba WSP Roofing

TOTAL BASE BID AMOUNT INDICATED BY BIDDER
D:\Dropbox (Transtech Engineers)\JOBRECRD\2023\230846 MAY CITY HALL & SHERIFF REROOFING PROJECT\WIP\09.BID ANALYSIS\0.0 BID ANALYSIS MAY CITY HALL SHERIFF REROOFING PROJBID TABULATION 1 of 5

Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price

1. BID TABULATION

BID TABULATION
Apparent Low Bidder 1 Apparent Low Bidder 4

HIGHEST

UNIT BID
PRICE
Danny Letner, Inc. dba
Letner Roofing Company
Southland Roofing, Inc.

NOT RESPONSIVE
LOWEST

UNIT BID
PRICE
Bid Item and Description
PROJECT NAME: CITY HALL AND SHERIFF REROOFING PROJECT

AVERAGE BID VALUES
Apparent Low Bidder 2
Commercial Roofing
Systems, Inc.

Apparent Low Bidder 3
Pacific Builders & Roofing,
Inc. dba WSP Roofing
$0.00 $0.00 $0.00 $0.00
$186,825.00 $201,570.00 $285,800.00 $0.00
$562,025.00 $665,505.00 $757,950.00 $808,200.00

23.45% $88,000.00 16.87% $78,260.00 17.92% $84,600.00 16.09% $130,000.00 B&M Tear
Off, Inc. $88,000.00
Klondike
Construction
Services,
$78,260.00
Alliance
Contracting
Services,
$84,600.00
Alliance
Contracting
Services,
$130,000.00
TOTAL $88,000.00 TOTAL $78,260.00 TOTAL $84,600.00 TOTAL $130,000.00

SUBCONTRACTORS
TOTAL ADDITIVE BID SCHEDULE "A" AMOUNT + ADDITIVE BID SCHEDULE "B" AMOUNT TOTAL BASE BID SCHEDULE AMOUNT + ADDITIVE BID SCHEDULE "A" AMOUNT + ADDITIVE BID SCHEDULE "B" AMOUNT
SUBCONTRACTOR % AND AMOUNT SHOWN IN THE BID

CALCULATION CORRECTIONS TO BID AMOUNT SUBMITTED BY CONTRACTOR BASED ON

CALCULATED BID AMOUNT
D:\Dropbox (Transtech Engineers)\JOBRECRD\2023\230846 MAY CITY HALL & SHERIFF REROOFING PROJECT\WIP\09.BID ANALYSIS\0.0 BID ANALYSIS MAY CITY HALL SHERIFF REROOFING PROJBID TABULATION 2 of 5

APPARENT LOW BID AMOUNT: $472,100.00

REVIEW RESULT CHECKED BY DATE
YES CITY CLERK 8/14/23
YES KV 8/15/23
YES KV 8/15/23
NO KV 8/15/23
YES KV 8/15/23
PRIME CONTRACTOR LICENSE STATUS: Danny Letner, Inc. dba Letner Roofing Company 689961 KV 8/15/23
SUB CONTRACTOR LICENSE STATUS: B&M Tear Off, Inc. 769864 KV 8/15/23

PRIME CONTRACTOR DIR REGISTRATION
STATUS:

Danny Letner, Inc. dba Letner Roofing
Company 1000002763 KV 8/15/23
SUB CONTRACTOR DIR REGISTRATION STATUS: B&M Tear Off, Inc. 1000009312 KV 8/15/23

PRIME CONTRACTOR DEBARMENT STATUS FROM
STATE CONTRACTS:

Danny Letner, Inc. dba Letner Roofing
Company NOT FOUND IN ACTIVE DEBARRED LIST KV 8/15/23 Print-out from DIR Web Page attached (http://www.dir.ca.gov/dlse/debar.html) Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/) Print-out from DIR Web Page attached (https://efiling.dir.ca.gov/PWCR/Search) Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/) Print-out from DIR Web Page attached (https://efiling.dir.ca.gov/PWCR/Search) ANY APPARENT DISCREPANCY IN THE SUBMITTAL:

TOTAL BID PRICES CALCULATED CORRECTLY:

2. REVIEW OF APPARENT LOW BID
APPARENT LOW BID SUBMITTED BY: Danny Letner, Inc. dba Letner Roofing Company

ITEM REVIEWED/CHECKED REMARKS
BID STAMPED AS RECEIVED PRIOR BID TIME:

BID BOND IN PROPER AMOUNT:

ALL ADDENDA ACKNOWLEDGED:

D:\Dropbox (Transtech Engineers)\JOBRECRD\2023\230846 MAY CITY HALL & SHERIFF REROOFING PROJECT\WIP\09.BID ANALYSIS\0.0 BID ANALYSIS MAY CITY HALL SHERIFF REROOFING PROJREVIEW OF APPARENT LOW BID 3 of 5

REFERENCE PROJECT OWNER AND

REFERENCE NAME

TELAMOUNTDATE COMPLETEDDID THE CONTRACTOR DO QUALITY WORKDID THE CONTRACTOR STAY ON SCHEDULEDID THE CONTRACTOR ASK FOR UNNECESSARY CHANGE ORDERSDID THE CONTRACTOR FILE CLAIMS AGAINST YOUWILL YOU HIRE THE CONTRACTOR AGAIN

REMARKS
Pacifica High School
Athletics Facility
Garden Grove Unified
School District
Kevin Heerschep,
Assistant Director of
Facilities
714-663-6442
714-663-6000 $397,000.00 2022 YES YES NO NO YES
Letner Roofing Company has done $60 mill
worth of projects in the city of Garden Grove,
reference highly recommended the contractor
GDB 8/15/2023
UC Riverside Stuent
Success Center
UC Riverside,
Tony Pacheco 949-622-7000 $440,903.00 2022 Left VM on 8/15/23 at 3:05 pm GDB 8/15/2023 City of Twenty Nine Palms
Phoenix Community Center
City of Twenty Nine
Palms,
Craig
951-224-9602 $453,800.00 2022 Left VM on 8/15/23 at 3:25 pm GDB 8/15/2023 Santa Fe Springs Aquatica
Center Roof Replacement
City of Santa Fe Springs,
Kevin Periman 562-868-0511 $245,702.00 2021 YES YES YES NO YES Contractor finished work ahead of schedule.

For the unecessary change order, the
contractor discovered that the subroofing
needed to be replaced. Roofing manufacturer
was onsite with contractor and stated the
contractor was the best they have worked
with.

GDB 8/15/2023
Yorba Linda Public Library &
Arts Center
City of Yorba Linda
Jay Rivas 818-361-1521 $721,145.00 2021 Left VM on 8/15/23 at 3:46 pm GDB 8/15/2023

3. REFERENCE CHECK OF APPARENT LOW BIDDER
Danny Letner, Inc. dba Letner Roofing Company

REFERENCE DATA FOR APPARENT LOW BIDDER

REFERENCE CHECK FOR APPARENT LOW BIDDER

CHECKED BY
DATE
Answer "YES" if satisfied or "NO" if not satisfied
D:\Dropbox (Transtech Engineers)\JOBRECRD\2023\230846 MAY CITY HALL & SHERIFF REROOFING PROJECT\WIP\09.BID ANALYSIS\0.0 BID ANALYSIS MAY CITY HALL SHERIFF REROOFING PROJREF CHECK 4 of 5

Danny Letner, Inc. dba Letner Roofing Company
$375,200.00

4. LOWEST RESPONSIVE BID
LOWEST RESPONSIVE BID SUBMITTED BY:

IN THE AMOUNT OF:

D:\Dropbox (Transtech Engineers)\JOBRECRD\2023\230846 MAY CITY HALL & SHERIFF REROOFING PROJECT\WIP\09.BID ANALYSIS\0.0 BID ANALYSIS MAY CITY HALL SHERIFF REROOFING PROJLOWEST RESPONSIVE BID 5 of 5

Data current as of 8/15/2023 8:51:04 AM
Home | Online Services | License Details
Contractor's License Detail for License # 689961
DISCLAIMER: A license status check provides information taken from the CSLB license database. Before relying on this information, you should be aware of the following limitations.

Business Information

DANNY LETNER INC

DBA LETNER ROOFING COMPANY
1490 N GLASSELL STREET
ORANGE, CA 92867
Business Phone Number:(714) 633-0030
Entity Corporation
Issue Date 06/08/1994
Expire Date 06/30/2024
License Status
This license is current and active.

All information below should be reviewed.

Classifications
Bonding Information
Contractor's Bond
This license filed a Contractor's Bond with WESTERN SURETY COMPANY.

Bond Number: 58685073
Bond Amount: $25,000
Effective Date: 01/01/2023
Contractor's Bond History
Bond of Qualifying Individual
The qualifying individual DENNIS KEITH OLSON certified that he/she owns 10 percent or more of the voting stock/membership interest of this company; therefore, the Bond of Qualifying Individual is not required.

Effective Date: 04/12/2016
BQI's Bond History
Workers' Compensation
This license has workers compensation insurance with the FEDERAL INSURANCE COMPANY Policy Number:54326570
Effective Date: 07/01/2023
Expire Date: 07/01/2024
Workers' Compensation History
CSLB complaint disclosure is restricted by law (B&P 7124.6) If this entity is subject to public complaint disclosure click on link that will appear below for more information. Click here for a definition of disclosable actions. 
 Only construction related civil judgments reported to CSLB are disclosed (B&P 7071.17).  Arbitrations are not listed unless the contractor fails to comply with the terms.  Due to workload, there may be relevant information that has not yet been entered into the board's license database.  B - GENERAL BUILDING
 C43 - SHEET METAL
 C39 - ROOFING

Copyright © 2023 State of California
Other
 Personnel listed on this license (current or disassociated) are listed on other licenses.

Back to Top Conditions of Use Privacy Policy Accessibility Accessibility Certification

Data current as of 8/15/2023 8:53:21 AM
Home | Online Services | License Details
Contractor's License Detail for License # 769864
DISCLAIMER: A license status check provides information taken from the CSLB license database. Before relying on this information, you should be aware of the following limitations.

Business Information

B & M TEAR OFF INC
P O BOX 262
KNIGHTSEN, CA 94548
Business Phone Number:(925) 679-8413
Entity Corporation
Issue Date 10/06/1999
Reissue Date 09/27/2011
Expire Date 09/30/2023
License Status
This license is current and active.

All information below should be reviewed.

Classifications
Bonding Information
Contractor's Bond
This license filed a Contractor's Bond with AMERICAN CONTRACTORS INDEMNITY COMPANY.

Bond Number: 100160757
Bond Amount: $25,000
Effective Date: 01/01/2023
Contractor's Bond History
Bond of Qualifying Individual
The qualifying individual FELIPE BERNAL certified that he/she owns 10 percent or more of the voting stock/membership interest of this company; therefore, the Bond of Qualifying Individual is not required.

Effective Date: 09/21/2017
BQI's Bond History
Workers' Compensation
This license has workers compensation insurance with the STATE COMPENSATION INSURANCE FUND Policy Number:1979079
Effective Date: 10/13/2022
Expire Date: 10/13/2023
Workers' Compensation History
CSLB complaint disclosure is restricted by law (B&P 7124.6) If this entity is subject to public complaint disclosure click on link that will appear below for more information. Click here for a definition of disclosable actions. 
 Only construction related civil judgments reported to CSLB are disclosed (B&P 7071.17).  Arbitrations are not listed unless the contractor fails to comply with the terms.  Due to workload, there may be relevant information that has not yet been entered into the board's license database.  C39 - ROOFING
 C22 - ASBESTOS ABATEMENT (Check DOSH Asbestos Registration)  C21 - BUILDING MOVING, DEMOLITION

Copyright © 2023 State of California
Miscellaneous Information
Other
 09/27/2011 - LICENSE REISSUED TO ANOTHER ENTITY
 05/12/2015 - DOSH REGISTRATION VERIFIED FOR C22
 05/04/2017 - DOSH REGISTRATION VERIFIED FOR C22
 08/13/2021 - DOSH REGISTRATION VERIFIED FOR C22
 Personnel listed on this license (current or disassociated) are listed on other licenses.

Back to Top Conditions of Use Privacy Policy Accessibility Accessibility Certification

Contractor Information
Legal Entity Name

DANNY LETNER, INC DBA LETNER ROOFING
Legal Entity Type
Corporation
Status
Active
Registration Number
1000002763
Registration effective date
7/1/2022
Registration expiration date
6/30/2025
Mailing Address
1490 N GLASSELL ORANGE 92867 CA United Stat…
Physical Address
1490 N GLASSELL ORANGE 92867 CA United Stat…
Email Address
Trade Name/DBA
License Number(s)
CSLB:689961
Registration History
Legal Entity Information
Corporation Number:

Federal Employment Identification Number:

President Name:

Dennis Olson
Vice President Name:

Rick Olson
Treasurer Name:

German Gonzalez
Secretary Name:

Stuart Hein
CEO Name:

Agent of Service Name:

Danny Letner Inc. dba Letner Roofing Company
Agent of Service Mailing Address:
1490 N. Glassell St. Orange 92867 CA United States of America Workers Compensation
Effective Date Expiration Date
5/24/2018 6/30/2019
5/12/2017 6/30/2018
5/27/2016 6/30/2017
6/30/2015 6/30/2016
11/13/2014 6/30/2015
7/1/2019 6/30/2022
7/1/2022 6/30/2025
Do you lease employees
through Professional
Employer Organization
(PEO)?:

No
Please provide your current
workers compensation

Contractor Information
Legal Entity Name

SUPERIOR PAVEMENT MARKINGS
Legal Entity Type
Corporation
Status
Expired
Registration Number
1000001476
Registration effective date
7/1/2022
Registration expiration date
6/30/2023
Mailing Address
5312 CYPRESS STREET CYPRESS 90630 CA United…
Physical Address
5312 CYPRESS STREET CYPRESS 90630 CA United…
Email Address
Trade Name/DBA

STREET STRIPING

PARKING & HIGHWAY IMPROVEMENT

CONSTRUCTION ZONE TRAFFIC CONTROL
License Number(s)
CSLB:776306
Registration History
insurance information
below:

PEO Information
PEO
Name
PEO
Phone
PEO
Email
Insured by Carrier
Policy Holder Name:DANNY LETNER, INC DBA LETNER ROOFINGInsurance Carrier:

Liberty Mutual InsurancePolicy Number:WC2Z91471939011Inception date:7/1/2021 Expiration Date:7/1/2022
Effective Date Expiration Date
6/18/2018 6/30/2019
6/23/2017 6/30/2018
6/7/2016 6/30/2017
6/22/2015 6/30/2016
9/24/2014 6/30/2015
7/1/2019 6/30/2022
7/1/2022 6/30/2023
7/1/2023 6/30/2025

Legal Entity Information
Corporation Number:

Federal Employment Identification Number:

President Name:

John Lucas
Vice President Name:

Robert Garcia
Treasurer Name:

Darren Veltz
Secretary Name:

Darren Veltz
CEO Name:

Darren Veltz
Agent of Service Name:

Darren Veltz
Agent of Service Mailing Address:
5312 Cypress St Cypress 90630 CA United States of America Workers Compensation
Do you lease employees
through Professional
Employer Organization
(PEO)?:

No
Please provide your current
workers compensation
insurance information
below:

PEO Information
PEO
Name
PEO
Phone
PEO
Email
Insured by Carrier
Policy Holder Name:SUPERIOR PAVEMENT MARKINGSInsurance Carrier:Cypress Insurance Company Policy Number:SUWC352595Inception date:6/1/2022Expiration Date:6/1/2023

Contractor Information
Legal Entity Name

B&M TEAR OFF INC
Legal Entity Type
Corporation
Status
Active
Registration Number
1000009312
Registration effective date
7/1/2022
Registration expiration date
6/30/2025
Mailing Address
PMB 280 2420 SAN CREEK RD BRENTWOOD 94513 C…
Physical Address
2531 Eden Plains Raod Knightsen 94548 CA United St…
Email Address
Trade Name/DBA

B&M TEAR OFF INC
License Number(s)
CSLB:769864
Registration History
Legal Entity Information
Corporation Number:

Federal Employment Identification Number:

President Name:

Felipe Bernal
Vice President Name:

Treasurer Name:

Secretary Name:

CEO Name:

Agent of Service Name:

Felipe Bernal
Agent of Service Mailing Address:
2420 Sand Creek Rd PMB 280 Brentwood 94513 CA United States of America Workers Compensation
Effective Date Expiration Date
6/12/2018 6/30/2019
5/23/2017 6/30/2018
6/7/2016 6/30/2017
6/30/2015 6/30/2016
2/11/2015 6/30/2015
7/1/2019 6/30/2022
7/1/2022 6/30/2025
Do you lease employees
through Professional
Employer Organization
(PEO)?:

No
Please provide your current
workers compensation

Contractor Information
Legal Entity Name

SUPERIOR PAVEMENT MARKINGS
Legal Entity Type
Corporation
Status
Expired
Registration Number
1000001476
Registration effective date
7/1/2022
Registration expiration date
6/30/2023
Mailing Address
5312 CYPRESS STREET CYPRESS 90630 CA United…
Physical Address
5312 CYPRESS STREET CYPRESS 90630 CA United…
Email Address
Trade Name/DBA

CONSTRUCTION ZONE TRAFFIC CONTROL

PARKING & HIGHWAY IMPROVEMENT

STREET STRIPING
License Number(s)
CSLB:776306
Registration History
insurance information
below:

PEO Information
PEO
Name
PEO
Phone
PEO
Email
Insured by Carrier
Policy Holder Name:B&M TEAR OFF INCInsurance Carrier:STATE COMPENSATION INSURANCE FUND Policy Number:9217099-18Inception date:10/13/2021Expiration Date:10/13/2022 Effective Date Expiration Date
6/18/2018 6/30/2019
6/23/2017 6/30/2018
6/7/2016 6/30/2017
6/22/2015 6/30/2016
9/24/2014 6/30/2015
7/1/2019 6/30/2022
7/1/2022 6/30/2023
7/1/2023 6/30/2025

Legal Entity Information
Corporation Number:

Federal Employment Identification Number:

President Name:

John Lucas
Vice President Name:

Robert Garcia
Treasurer Name:

Darren Veltz
Secretary Name:

Darren Veltz
CEO Name:

Darren Veltz
Agent of Service Name:

Darren Veltz
Agent of Service Mailing Address:
5312 Cypress St Cypress 90630 CA United States of America Workers Compensation
Do you lease employees
through Professional
Employer Organization
(PEO)?:

No
Please provide your current
workers compensation
insurance information
below:

PEO Information
PEO
Name
PEO
Phone
PEO
Email
Insured by Carrier
Policy Holder Name:SUPERIOR PAVEMENT MARKINGSInsurance Carrier:Cypress Insurance Company Policy Number:SUWC352595Inception date:6/1/2022Expiration Date:6/1/2023

DLSE Debarments
The following is a list of contractors barred from bidding on, accepting, or performing any public works contracts, either as a contractor or subcontractor. Please refer to the “Period of Debarment” for status of debarment period as noted below:

As part of your due diligence, we suggest that you also check:

Contractor status at the Contractors State License Board (CSLB) The Federal debarment list at the Excluded Parties List System Name of contractor Period of debarment
MICHAEL FLOORING, INC.;

BENNY MICHAEL
CSLB License Number: 874947
5/30/2023 through
5/30/2026
Decision SC 7278
The debarment order is
currently stayed by order of
the Kern County Superior
Court
TOBO CONSTRUCTION, INC.;
JIMI WAN CHAE; MONICA SHIUN OH;

KYUNG JIN YOON,
CSLB License Number: 758012
5/10/2023 through
5/10/2026
Decision SC 7250
G M Climate Control, Inc. 3/2/2023 through
9/2/2024
Labor Commissioner's Office DLSE Debarments
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CSLB License Number: 967267 Decision 40-71536-603

MINAKO AMERICA CORPORATION DBA
MINCO CONSTRUCTION;

AND REFAAT HILMAY MINA,
CSLB License Number: 612429
9/27/2021 through
9/26/2022
Decision LB 6333
GRFCO, INC. DBA ONSITE KRUSHING;
GARCIA JUAREZ CONSTRUCTION, INC.;
GEORGE ROBERT FROST; AND JAMES

CRAIG JACKSON
CSLB License Number: 291013 and 84801
5/21/2021 through
5/20/2024
Decision LB 6629
ECS CONTRACTORS, INC. dba ECS
ELECTRIC, INC.; UMAR KHALID RANA, an
indvidual and CEO/RMO of ECS
CONTRACTORS, INC.; and KANWAL
SAJJAD RANA, an indvidual and RMO of
ECS CONTRACTORS, INC.

CSLB License Number: 975222
3/1/2020 through 3/1/2023
Decision LB 5590
Avi Shechter, Individually
DBA Avi Shechter
CSLB Number: 908891 and 1018353
5/6/2019 through 5/5/2022
Decision LB 6328
Patrick Kim, Individually
DBA Ritecon Plumbing
CSLB Number: 991018
8/21/2018 through
8/20/2019
Decision LB 6762
Bighorn Construction, Inc.

CSLB Number: 597866
5/5/2018 through 5/4/2021
Decision LB 6658

Doug Parks, Individually dba
Doug Parks and Son Plumbing
CSLB Number: 411825
10/11/2017 through
10/10/2019
Decision SC 5807
Worthington Construction, Inc.;
Dale Worthington, an individual and
CEO/RMO of
Worthington Construction, Inc.; and,
Holi Jeanne Worthington, an individual and
Officer of
Worthington Construction
CSLB Number: 714836
6/15/2018 through
9/16/2019
Decision LB 5267
RMV Construction, Inc., A California
Corporation; and Robert
Michael Vasil II a.k.a. Robert Michael Vasil
a.k.a.

Mike Vasil, an Individual and CEO/RMO
President of RMV
Construction, Inc.

CSLB Number: 892389
4/1/2017 through 8/18/2018
Decision LB 5266
Gewargis Youkhanis Narso, an individual
dba
GEHVAC and Technologies, a sole
proprietorship,
And GEHVAC Co., a sole proprietorship
CSLB Number: 899312 and 1013848
2/1/2017 through 1/31/2020
Decision 40-48480-516
Joseph Brothers Enterprise, Inc.; Ken
Joseph Individually and as CEO
CSLB Number: 849169
4/3/2018 through
10/3/2019
Decision SC 6390

Dave Cook Concrete Construction, Inc.,
and David William Cook
34231 Camino Capistrano #102
Capistrano Beach, CA 92624-1189
CSLB Number: 461897
3/1/2017 through
2/29/2020
Decision LB 6207
Bannaoun Engineers Constructors
Corporation; Omar Maloof, An Individual
P.O. Box 16599
Beverly Hills, CA 90209-2599
CSLB Number: 827829
05/12/17 through 05/11/20
Decision SC 5517
Evans Roofing Co., Inc.
2020 South Yale Street
Santa Ana, CA 92706
CSLB Number: 610549
10/31/16 through 10/30/19
Decision LB 6270
Guillermo Ibaibarriaga dba Sierra Nevada
Stucco and 2K Roofing
Sierra Nevada Stucco
P.O. Box 8472
Reno, NV 89502
CSLB Number: 915812
2K Roofing
820 Kuenzli Street
Reno, NV 89502
CSLB Number: 954551
05/14/17 through 05/13/20
Decision SC 6037
Del Norte Construction, And Trinidad
Manuel Canales, an Individual
PO Box 5101
Oxnard, CA 93030
5020 Wooley Rd.

Oxnard, CA 93030
6/01/16 through 5/31/17
Decision LB 5533

CSLB Number: #945723
Diversified Building & Electric Company,
Inc.
409 Tennant Station
Morgan Hill, CA 95037
Denis Andrew Maris, Individually and Doing
Business as Diversified Electric Company
CSLB Number: #765312
2/15/16 through 8/15/17
Decision SC 5714
Fast Demolition, Inc.
601-C East Palomar Street #123
Chula Vista, CA 91911
CSLB Number: #792729
Rogelio Medina Vazquez., an individual and
in his capacity as Responsible Managing
Officer of FAST DEMOLITION, INC.
4/1/44 through 3/31/47
Decision LB5742
4/1/41 through 3/31/44
Decision LB5665
4/1/36 through 3/31/39
Decision LB5740
4/1/33 through 3/31/37
Decision LB5651
4/1/33 through 3/31/37
Decision LB5739
4/1/24 through 3/31/27
Decision LB5741
4/1/30 through 3/31/33
Decision LB5743
4/1/27 through 3/31/30
Decision LB5666
4/1/21 through 3/31/24
Decision LB5667
4/1/18 through 3/31/21
Decision LB5668
4/01/15 through 3/31/18
Decision LB5345

Amerivet Plumbing, Inc.; Walter Edward
Jacob Kuhlmann III, Individually And dba
Amerivet Plumbing Services
CSLB Number: #969048 and #919761
8/6/15 through 8/5/18
Decision SC 5756
Ultimate Inc., And, Enrique Vera, an
Individual
PO Box 571117
Tarzana, CA 91356-1117
CSLB Number: #949229
12/1/15 through 11/30/18
Decision LB 5655 &
LBS659
Travioli Construction, Inc.

PO Box 231
Visalia, CA 93274
CSLB Number: #936832
9/11/15 through 3/10/17
Decision SC 5800
Integrity Sheet Metal, Inc.
319 McArthur Way
Upland, CA 91786
CSLB #726770
William Ben Hicks, an individual;
Margaret Mary Hicks, an individual
2/01/15 through 1/31/18
Decision LB 5596
L A Builders, Inc., a California Corporation
15635 Saticoy Street, #H
Van Nuys, CA 91406
CSLB #748591
Alon Gamliel, an individual
2/01/15 through 1/31/18
Decision LB5 171
USA Wall Systems, Inc.
8309 Sunshine Lane
Riverside, CA 92508
CSLB #929610
Edward Eugene Brammer, an individual
and in his capacity as President/CEO/RMO
4/01/15 through 3/31/18
Decision LB 5323

Daughter Construction
formerly dba Hy Carpentry Construction
15407 Thornlake Avenue
Norwalk, CA 90650
CSLB #979297
Sharon Jin Yoo, an individual;
Dae Hyun Yoo, an individual
and in his capacity as manager/supervisor
for Sharon Jin Yoo and in his capacity as
General Partner for HY Construction, a
General Partnership.
4/01/15 through 3/31/18
Decision LB 5466, LB5467,
LB5468 & LB5520
RDA Construction, Inc.
1692 W. Bullard Ave.,
Fresno, CA 93711
CSLB# 383306
12/15/14 through 12/14/16
Decision 40-40508-522 &
44-40509-522
Titan Electrical Construction, Inc.

Lucas Oliver Stickney, an individual
Jamie Noel Furr, an individual
630 Natoma Street
San Francisco, CA 94103
CSLB# 919516
11/3/14 through 11/2/17
Decision SC 5539
Ramos Painting
Carlos Ray Ramos, an individual
P.O. Box 3871
Paso Robles, CA 93447
CSLB# 753575
11/3/14 through 11/2/15
Decision SC 5518
Dick Emard Electric.
dba Emard Electric Luke Richard Emard, an
individual and RMO
5930 Key Court, Suite A
Loomis, CA 95650
CSLB# 794007
11/3/14 thorough 11/2/17
Decision SC 5521
Nixon Electric
Gordon Fulton Nixon, an individual
8/1/14 through 7/31/17
Decision LB 4495

5624 Faust Ave.

Woodland Hills, CA 91367
CSLB# 796802
Neris General Contractors, a California
Corporation
Efren Neri, an individual
Servando Neri, an individual
Rebeca Neri, an individual
Luis Abelardo Castro, an individual
6087 California Ave.

Long Beach, CA 90805
CSLB# 797967
2/28/14 through 2/27/17
Decision LB 4511, LB4512 &
LB4521
Southland Construction
Reza Mohammedi, an individual
3943 Irvine Blvd., #405, Irvine, CA 92602
CSLB# 663784 (expired)
10/14/14 through 10/13/17
Decision SAC 5492
National Drywall Corporation,
A Dissolved California Corporation
603 S. Milliken Avenue, Suite F
Ontario, CA 91761
CSLB #834335
Miguel Contreras, an Individual and
Responsible Managing
Officer/CEO/President
Dora Maria Contreras, an Individual and
Agent/Officer of the Corporation
8/4/14 through 8/3/17
Decision SAC 5506
Tadros & Youssef Construction, Inc.

Kamel Shaker Tadros & Makram Youssef
Youssef, Individually
1221 E 8th Street, Unit A, Upland, CA 91786
CSLB# 698182 (expired)
5/10/14 through 5/9/17
Decision SAC 5308
Serenity Fire Protection
417 S. Associated Road, Brea, CA 92821
5/1/14 through 4/30/17
Decision LB 4202

CSLB# 902927
Don Kelly Construction , Inc.

Don Kelly, Individual and Lisa Kelly,
Individual
171 Northview Ridge Lane, P.O. Box 10760,
Bozeman, MT 59719
3/25/14 through 3/24/17
Decision LB 4484
Aldan, Inc.

P.O. Box 9428, Brea, CA 92822
CSLB #949229
2/28/14 through 2/27/17
Decision LB5175
Russell/Thompson, Inc.

James Jean Russell & Valery Alena
Thompson, Individually
4684 Oak Glen Dr., Redding, CA 96001
CSLB# 915036 (revoked)
10/31/13 through 10/31/16
Decision SC 5309
Ayodejia A. Ogundare, Individual
Dba Pacific Engineering Company
6310 Stewart Way, Bakersfield, CA 93308
CLSB#710322
5/15/2013 through
5/15/2014
Decision SAC 1039
Wallcrete Industries, Inc.; Garit David
Wallace and Amber Anderson, Individuals
400 Kansas, Redlands, CA 92373
CSLB#834220
7/29/12 through 7/28/15
Decision SAC 5175
FEI Enterprises, Inc
Gabriel Fedida, Individual
5749 Venice Blvd., Los Angeles,  CA 90019
CSLB#659252
6/14/12 through 6/13/15
Decision SC 5198

Jeffrey Alan Mott and Michelle Mott,
individuals
Dda Integrity Landscape
3756 Independence Avenue
Sanger, CA 93637
CSLB#774222
3/29/12 through 3/28/15
Decision SC 5160
Jensen Drywall & Stucco
Jeffrey E. Jensen
3714 Lynda Place
National City, CA 91950-8121
CSB # 664168 Exp. 2/18/11 (expired)
3/31/11 through 3/30/13
Decision SC 5095
All West Construction, Inc.

Donald Kent Russell
495 N. Marks Ave.

Fresno, CA 93706
CSB # 592321 Exp. 4/3/12 (suspended)
3/31/11 through 3/30/13
Decision se 5013
Country Builders, Inc.

Weldon Offill, individually
5915 Graham Ct.

Livermore, CA 94550
CSB # 699574 Exp. 11/30/12 (active)
3/1/11 through 2/28/14
Decision SC 5053
Addendum SC 5053
Sutter Foam & Coating, Inc.
909 A. George Washington
Yuba City, CA 95993
CSB # 732014 Exp. 1/31/09 (inactive)
David Alvin Trexler, an individual
909 A. George Washington
Yuba City, CA 95993
Kenneth A. Trexler, an individual
2603 Lago Lane
Marysville, CA 95901
7/1/10 through 6/30/13
Decision SAC 5012
Soo Dong Kim, an individual,
dba Soo Kim Electric Company
4/19/10 through 4/18/13
Decision SAC 1064 Page 386 of 523
16224 Ridgeview Lane
La Mirada, CA 90638
CSB # 568103 Exp. 8/1/09 (inactive)
Hyo Nam Jung, an individual,
dba Lucid Electric
18621 Well Street
Rowland Heights, CA 91748
CSB # 914692 Exp. 4/3/10
Southwest Grading,
dba Southwest Grading Services, Inc.,
22031 Waite Street
Wildomar, CA  92595
David Walter Cholewinski, an individual
22031 Waite Street
Wildomar, A 92595
29970 Technology Drive, Ste. 205
Murrieta, CA  92563
CSB #840416  Exp. 6/30/10
3/18/10 through 3/17/13
Decision SAC 1058
S.J. Cimino Electric, Inc., a California
corporation,
3267 Dutton Ave.

Santa Rosa, CA 95404
Salvatore Joseph Cimino, RMO, CEO and
President of S.J. Cimino Electric, Inc. and
sole owner of S.J. Cimino
Electric, an individual
5825 Heights Rd.

Santa Rosa, CA 95401
CSB #343802 Exp. 2/28/10
CSB #294141 Exp. 9/30/13 (inactive)
10/15/09 through 10/14/12
Decision SAC 1052
Cedar Development Corporation
Serghon Gabriel Afram, individually
12477 Feather Dr
Mira Loma, CA 91752
CSB # 839898 Exp. 6/30/10 (suspended)
8/5/09 through 8/4/12
Decision SAC 1042

All Floors Commercial and Residential
Flooring, Inc.

Salvador Elias Perea, individually
750 E. McGlincy Lane, #103
Campbell, CA 95008
CSB #430969 Exp. 7/31/09
5/14/09 through 5/13/12
Decision SAC 1040
1-AMD Construction, Inc.

Alberto Mordoki, individually
Mirella Mordoki, individually
5300 Beach Blvd., Suite 110-416
Buena Park, CA 90621
CSB #787533, revoked
3/16/09 through 3/15/12
Decision SAC1037
Updated: August 2023
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AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 13.

DATE: August 23, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: CONSIDERATION OF RESOLUTION NO. 6317 OF THE CITY OF MAYWOOD

AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION AND OTHER

RELATED APPROVALS UNDER THE COMMUNITY RESILIENCE CENTER PROGRAM

AS ADMINISTERED BY CALIFORNIA STRATEGIC GROWTH COUNCIL
RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 6317 authorizing the submission of grant funding applications under the Community Resilience Center program offered by the California Strategic Growth Council, and authorize the City Manager or designee to execute all documents related to the application and grant.

BACKGROUND:

The Community Resilience Center (CRC) Program will fund planning, implementation activities, development, construction, and upgrades of neighborhood-level Community Resilience Centers to provide shelter and resources during climate and other emergencies, such as extreme heat events and poor air quality days. The build community resilience initiative through the CRC Program involves strategies and projects that enable the implementation of community services and programs, such as food distribution and workforce development training.

CRC is funded through the State of California Climate Budget Package with an allocated amount of $100 million to SGC for a new Community Resilience Centers (CRC) program. Maywood meets the eligibility criteria for the CRC program.

DISCUSSION:

The California Strategic Growth Council provides three types of grant funding under the CRC Program for planning, project development and implementation grants. The proposed resolution will approve the City's application for this grant funding and approves the City as the "lead applicant." Certain grants require the inclusion of a "Collaborative Stakeholder Structure," which formalizes local partnerships in the community and may also include the inclusion of co-applicants. Accordingly, the resolution recognizes this structure. Finally, the resolution authorizes the City Manager or her designee to complete all documents including the grant agreement if the City is provided grant funding.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

This action does not require any funds from the City and thus will not impact the City’s General Fund.

ATTACHMENT(S)

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 14.

DATE: August 23, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ROXANNE DIAZ, CITY ATTORNEY
SUBJECT: SECOND READING AND ADOPTION OF ORDINANCE NO. 23-07, AN ORDINANCE OF THE CITY OF MAYWOOD ADDING A NEW CHAPTER 21 TO TITLE 8 OF THE

MAYWOOD MUNICIPAL CODE TO ESTABLISH A RENT STABILIZATION

REGULATION
RECOMMENDATION:

Staff recommends that the City Council adopt Ordinance No. 23-07 to add a new Chapter 21 to Title 8 of the Maywood Municipal Code to establish rent stabilization regulations.

BACKGROUND:

On July 26, 2023, the City Council introduced Ordinance No. 23-07 for first reading. Ordinance No. 2307 establishes a rent stabilization program in the City of Maywood.

DISCUSSION:

Ordinance No. 23-07 establishes permanent rent stabilization regulations in the City of Maywood. This ordinance follows the urgency ordinance that was adopted in February 2023 and subsequently extended that established an interim prohibition on rent increases on certain residential properties in the City and direction by the City Council to return with a draft ordinance related to rent stabilzation.

LEGAL REVIEW:

The City Attorney drafted this report.

FISCAL IMPACT:

There is no fiscal impact at this time.

ATTACHMENT(S)

1. Ordinance No. 23-07 Rent Stabilization Regulations

ORDINANCE NO. 23-07

AN ORDINANCE OF THE CITY OF MAYWOOD ADDING A NEW
CHAPTER 21 TO TITLE 8 OF THE MAYWOOD MUNICIPAL CODE TO

ESTABLISH RENT STABILIZATION REGULATIONS

THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES ORDAIN AS
FOLLOWS:

Section 1. Title 8 (Building Regulations) is hereby amended by adding a new Chapter 21 entitled “Rent Stabilization” to read as follows:
“Chapter 20. Rental Stabilization
8-21.01 Purpose.
8-21.02 Definitions.
8-21.03 Applicability.
8-21.04 Exemptions.
8-21.05 Excess Rents Unlawful.
8-21.06 Permissible Rental Rate Increases.
8-21.07 Reasonable Rate of Return.
8-21.08 Pass-Through of Capital Improvement Costs.
8-21.09 Landlord Application for Rent Adjustment.
8-21.10 Tenant Petition for Rent Adjustment.
8-21.11 Security Deposit.
8-21.12 Rental Unit Registration.
8-21.13 Rent Increases Ineffective.
8-21.14 Notices to Tenants.
8-21.15 Enforcement.
8-21.16 Administrative Review and Appeals.
8-21.17 Administrative Citations.
8-21.18 Additional Remedies.
8-21.19 Waiver of Provisions of this Chapter Prohibited. 8-21.20 Implementation and Rulemaking.

2 8-21.01 Findings and Purpose.

The City Council of the City of Maywood finds:

A. Rents throughout the Los Angeles County region continue to rise despite the Tenant Protection Act of 2019. Market pressures, such as increasing real estate costs, has led to a decrease of the affordability and stability of the housing stock. As a result, it is increasingly difficult for Tenants to find adequate, safe, and habitable housing at reasonable rents.

B. According to the Maywood Housing Element, nearly twenty percent of Maywood’s households are experiencing poverty. This is more than double the household poverty rate in the Southern California Association of Governments region.

Many elderly households are also experiencing poverty. Nearly 80% of Maywood’s elderly families earn less than 50% of the Housing and Urban Development Area Median Family Income. Of these elderly families, 57.7% are living in extreme poverty as they earn less than 30% of the Housing and Urban Development Area Median Family Income.

C. According to the Maywood Housing Element, nearly three-quarters of Maywood’s housing is renter-occupied. Approximately 63.2 % of Maywood renters are “rent burdened,” which is defined by the U.S. Department of Housing and Urban Development (HUD) as a renter-household spending more than 30% of its household income on rent. An additional 30.7% are excessively rent burdened spending 50% or more of their gross income on rent. This is higher than other cities in the Southern California Association of Governments region.

D. The purposes of this Chapter are to promote long-term stability and certainty for Tenants in the rental market while providing Landlords an ability to receive a fair and reasonable return with respect to the operation of their property. This Chapter regulates rents and requires Landlords to register rental property, establishes an administrative hearing process, and provides for procedures, regulations and guidelines for the implementation and enforcement of this Chapter. 8-21.02. Definitions. For purposes of this Chapter, unless the context requires otherwise, the following definitions shall apply:

A. “Administrative Procedures, Regulations and Guidelines” means the administrative procedures, regulations and guidelines adopted by the City Manager pursuant to Section 8-21.20 of this Chapter.

B. “Capital improvement” means the addition, substantial repair or replacement of any improvements to dwelling units, buildings, or common areas, which materially adds to the value of the property, appreciably prolongs its useful life or adapts it to new uses, provided such improvement has a useful life expectancy of more than five years and is the same type of improvement as those allowed to be amortized over the

3 useful life of the improvement in accordance with the Internal Revenue Code and its regulations or similar improvements as determined by the department and as specified in Section 8-21.08 and in the Administrative Procedures, Regulations and Guidelines. “Capital improvement” does not include normal or routine maintenance or repair or repairs covered by insurance.

C. “Covered Rental Unit” means any Rental Unit that is not designated as exempt pursuant to 8-21.04.

D . “Department” means the Building and Planning Department or other department designated by the City Manager to administer the provisions of this Chapter.

E. “Director” means the Director of Building and Planning or designee.

F. “Hearing Officer” means the person designated by the City Manager or designee to conduct a review hearing and decide petitions and appeals under this Chapter.

G. “Housing Services” means all services provided by the Landlord related to the use or occupancy of a Rental Unit, including, water, heat, utilities, insurance, maintenance, repairs, painting, elevator service, laundry facilities, janitorial service, refuse removal, furnishings, window shades and screens, parking, storage, security services, recreational areas, right to have specified number of Tenants or occupants, allowing pets, communications technologies (internet, cable and satellite services), and any other benefit, privilege or facility that has been provided by the Landlord to the Tenant with use or occupancy of a Rental Unit. Services to a Rental Unit shall include a proportionate part of services provided to common facilities of the building or residential complex in which a Rental Unit is contained.

H. “Landlord” means an owner, lessor, sublessor, or any other person entitled to offer any Rental Unit for Rent or entitled to receive Rent for the use and occupancy of a Rental Unit, and the agent, representative, or successor of any of the foregoing.

I. “Rent” means the sum of all periodic payments and all nonmonetary consideration demanded or received by a Landlord from a Tenant for the use or occupancy of a Rental Unit, including Tenant’s access to and use of housing services. “Rent” includes, without limitation, the fair market value of goods accepted, labor performed, or services rendered. “Rent” does not include any of the following: security deposits, utility charges billed separately to the Tenant by the utility company, and passthrough fees and charges authorized pursuant to this chapter.

J. “Rental agreement” means an agreement, oral, written, or implied, between a Landlord and Tenant for the use or occupancy of a Rental Unit and related housing services.

4 K. “Rental Unit” means any dwelling unit, as defined under California Civil Code Section 1940(c), located in the City and that is used or occupied for human habitation in consideration of payment of rent, whether or not the residential use is legally permitted, including, and accessory dwelling units.

L. “Residential Real Property” includes any parcel of land containing one or more dwelling units intended for human habitation.

M. “Service Reduction” means any decrease or diminution in the level of housing services provided by the Landlord on or after the effective date of this chapter, including, but not limited to, services the Landlord is required to provide pursuant to: (a) California Civil Code Section 1941 et seq.; (b) z a Rental Agreement between the Landlord and the Tenant; and (c) the level of service as implied by the condition of improvements, fixtures, and equipment, and their availability for use by the Landlord at the time of execution of the Rental Agreement with the Landlord.

N. “Tenancy” means the lawful right or entitlement of a Tenant to use or occupy a Rental Unit. This includes a lease or a sublease.

O. “Tenant” means a Tenant, subtenant, lessee, sublessee, or any other person entitled, under the terms of a Rental Agreement, to the use or occupancy of any Rental Unit.
8-21.03. Applicability. This Chapter shall apply to all Rental Units within the City, unless otherwise exempt pursuant to the provisions of this Chapter or State or federal law. This Chapter shall be known as the “Rent Stabilization Ordinance.” 8-21.04. Exemptions. This Chapter shall not apply to any dwelling units expressly exempt pursuant to any provision of state or federal law, and such units shall be exempt from the provisions of this Chapter, with the exception of the requirements of Section 8-

21.12. The following dwelling units are also specifically exempt from this Chapter, with the exception of the requirements of Section 8-21.12:

A. Any dwelling unit that has a certificate of occupancy or equivalent permit issued after February 1, 1995. For this purpose, certificate of occupancy or the equivalent permit, is the certificate first issued before the property is used for any residential purpose.

B. Any dwelling unit that is alienable separate from the title to any other dwelling unit, including single family residences, condominiums and townhomes, but excluding mobile homes offered for rent by the owner of the mobilehome, or is a subdivided interest in a subdivision, as specified in California Business and Professions Code Section 11004.5 (b), (d) or (f).

5 C. Any dwelling unit restricted by deed, regulatory for which the Landlord receives federal, state or local housing subsidies, but excluding any dwelling unit for which a Landlord receives federal housing assistance vouchers issued under Section 8 of the United States Housing Act of 1937.

D. Any dwelling unit for which rental rates are separately governed by deed restriction, regulatory restriction, a contract or other recorded document with or required by a governmental or non-profit entity, for use as affordable housing pursuant to Health and Safety Code Section 50093.

E. Accommodations in a hotel, motel, inn, tourist home, or rooming and boarding house or other facilities, for which the City has received or is entitled to receive payment of transient occupancy tax pursuant to Article 3 of Chapter 5 of the Maywood Municipal Code.

F. A dwelling unit that the Landlord or the Landlord's immediate family occupies as their principal place of residence at the beginning of the Tenancy so long as the Landlord or the Landlord's immediate family continues in occupancy.

Any person with an ownership interest in a Rental Unit may claim an exemption from this Chapter by filing with the Department an application of exemption on a form approved by the Department.
8-21.05. Excess Rents Unlawful. It shall be unlawful for a Landlord to charge, demand, extract, accept, receive or retain any Rent in excess of the maximum amount which may be validly charged as set forth in this Chapter. 8-21.06. Permissible Rental Rate Increases.

A. Applicability. As of September 22, 2023, no Landlord may request, receive, or retain rent for a Covered Rental Unit from an existing Tenant whose Tenancy began on or before September 22, 2023, in an amount that exceeds the monthly rent that was in effect on September 22, 2023, plus any Rent increase authorized by this Section 8-

21.06. No Landlord may request, receive, or retain rent for a Covered Rental Unit from a Tenant whose Tenancy began after September 22, 2023, which amount exceeds the initial monthly rent charged for the Covered Rental Unit, plus any increase authorized by this Section 8-21.06, if applicable.

B. Annual Permissible Rent Increases. On or after September 22, 2023, Rent for a Covered Rental Unit may be increased no more than four percent (4%) or the change in the Consumer Price Index, whichever is less, subject to the following provisions:

1. For purposes of this paragraph, “change in CPI” means the percentage change in the Consumer Price Index for All Urban Consumers for the Los Angeles-Long Beach-Anaheim region over the previous 12-month period ending in April

6 of each year or such other month as provided for in the Administrative Procedures, Regulations and Guidelines.

2. No more than one Rent increase for a Covered Rental Unit may be imposed in any twelve (12) month period following the effective date of the ordinance adopting this Chapter.

3. A reduction in Housing Services is considered an increase in Rent.

4. No Landlord shall be obligated to decrease the Rent in the event of a negative percentage change in CPI. .

5. A Landlord may set an initial Rent for a Covered Rental Unit without restriction at the commencement of a new Tenancy where no Tenant or a member of Tenant’s household is an occupant of the Covered Rental Unit in question. After the Landlord sets the initial Rent for such Covered Rental Unit, the Landlord may only increase the rent as provided by this Chapter.

6. A Landlord may impose an annual Rent increase for any Covered Rental Unit, as allowed in this section, only after providing at least 30 days’ written notice to the Tenant of the rent increase pursuant to California Civil Code Section 827.

7. A Landlord may impose an annual Rent increase only upon registering the Rental Unit with the City and paying any required annual registration fee.

C. The Department shall announce the maximum allowable annual Rent increase effective as of July 1 of the same year or at such other date as set forth in the Administrative Procedures, Regulations and Guidelines.

D. A Landlord who does not impose an annual Rent increase or a portion of the permitted annual Rent increase waives that annual Rent increase or the remaining portion of that permitted annual rent increase for the remainder of the Tenancy. A Landlord shall not bank any waived or unused permitted annual rent increases for use in future years.

E. This chapter does not supersede a Landlord’s right to set the initial Rent for new tenancies under state law.

F. A Tenant of a Covered Rental Unit subject to this section shall not enter into a sublease that results in a total Rent for the Rental Unit that exceeds the allowable Rent authorized by this section. Nothing in this section authorizes a Tenant to sublet or assign the Tenant’s interest where otherwise prohibited.

G. A Tenant may refuse to pay a Rent increase which is in violation of this Chapter. Such refusal to pay the unallowed increased amount in excess of permitted Rent

7 charges shall be an affirmative defense in any action brought to recover possession of a Rental Unit or to collect the Rent increase owed.

H. Notwithstanding the provisions of this Section 8-21.07, any rent increase may not be imposed until after the 60th day from the effective date of this Chapter and as long as the Landlord is in compliance with the other provisions of this Chapter. 8-21.07. Reasonable Rate of Return. This Chapter allows for an annual adjustment of Rent for any of up to CPI or four percent (4%), whichever is less, as set forth in Section 8-21.06. The City finds such an increase provides a just and reasonable return on a Landlord's property, and has been adopted to encourage good management, reward efficiency, and discourage the flight of capital, as well as to be commensurate with returns on comparable investments, but not so high as to defeat the purpose of curtailing excessive rents and rental increases. Notwithstanding the foregoing, however, any Landlord who contends that the limit on rental increases set forth in this Chapter above will prevent a Landlord from receiving a fair and reasonable return on their property may petition for relief from the cap set forth in Section 8-21.06 under the procedures set forth in section 8-21.09 and under applicable laws.
8-21.08. Pass-Through of Capital Improvements Costs.

A. A Landlord may pass through fifty percent (50%) of Capital Improvement costs to existing Tenants in Covered Rental Unit in accordance with this Section and the Administrative Procedures, Regulations and Guidelines.

B. Capital Improvements must be for the primary benefit, use and enjoyment of Tenants, cost-factored, and amortized over a useful life of at least five (5) years, and permanently fixed in place or relatively immobile and appropriate to the use of the rental property. A Landlord must file an application for recover of Capital Improvement costs within twelve (12) months from the date of completion of the Capital Improvement.

C. If a Landlord’s application is approved by the Director, the Landlord may pass-through approved costs of Capital Improvements to Tenants in Covered Rental Units only if: (1) the Landlord has provided written notice to the Tenant of the approved pass-through costs to Tenants in accordance with California Civil Code Section 827; (2) the Landlord has registered each Rental Unit, and is current on payment of registration fees pursuant to Section 8-21.12.

D. The Director's decision may be appealed to a hearing officer in accordance with Section 8-21.15.
8-21.09. Landlord Application for Rent Adjustment.

A. If a Landlord desires to increase the Rent for a Covered Rental Unit in an amount greater than allowed in Section 8-21.06, and the Landlord contends that the limitations on Rent increases in Section 8-21.06 will prevent the Landlord from receiving

8 a fair and reasonable return with respect to the operation of the property containing the Rental Unit, the Landlord may file a rent adjustment application with the Community Development Department to request an increase in Rent beyond the amount permitted under Section 8-21.06. The application for the Rent increase shall be processed in accordance with the provisions herein and the Administrative Procedures, Regulations and Guidelines.

B. Nothing in this Section shall be interpreted to authorize a Rent increase for a Covered Rental Unit in excess of the amount authorized pursuant to California Civil Code Section 1947.12.

C. If a Landlord’s application for a rent increase is approved by the Director, the rent increase is effective only if: (1) the Landlord has provided written notice to the Tenant of the approved Rent increase for the Covered Rental Unit in accordance with California Civil Code Section 827; and (2) the Landlord has registered each Rental Unit in the Rental Property, and is current on payment of registration fees pursuant to Section 8-21.12.

D. The Director's decision may be appealed to a hearing officer in accordance with Section 8-21.15.
8-21.10. Tenant Petition for Rent Adjustment.

A. If a Tenant contends that a proposed or actual rent increase is not in compliance with this Chapter or that there has been a reduction in Housing Services, the Tenant may file a petition with the Department within one-hundred eighty (180) days from the date the Tenant knew, or reasonably should have known, of the Landlord’s potential violation. The Tenant shall mail a copy of the petition by first class mail, postage prepaid, to the Landlord within five calendar days after the date the petition is filed. Within ten calendar days after the date the petition is filed, the Tenant shall file a proof of service signed under penalty of perjury stating that a copy of the petition was mailed to the Landlord. The petition shall include a statement indicating the basis on which the Tenant contends that a proposed or actual rent increase or a proposed or actual reduction in housing services is in violation of this Chapter, together with any evidence that the Tenant wants the Director to consider. The Tenant shall bear the burden of proving by a preponderance of the evidence at the hearing that the rent increase or reduction in housing services is not in compliance with this Chapter.

B. Tenant petitions will be considered and determined by the Director in accordance with Administrative Procedures, Regulations and Guidelines. The Director's decision may be appealed to a hearing officer, in accordance with the procedures set forth in Section 8-21.16

9 8-21.11. Security Deposit.

A. Landlord may not demand or receive a security deposit, however denominated, in an amount or value in excess of the security deposit charged or received at the initiation of the Tenancy.

B. As used in this section, security deposit means any “security” as defined in California Civil Code Section 1950.5.
8-21.12. Rental Unit Registration.

A. Registration Required. No Landlord shall demand or accept rent for a Covered Rental Unit without first registering the Covered Rental Unit and serving on the Tenant or displaying in a conspicuous place, proof of registration.

B. Registration Process.

1. Within 60 days after the effective date of this Chapter for the initial registration, and on or before September 30th of each subsequent year, a Landlord must register with the department each Rental Unit that is rented or available for rent for a term exceeding 30 consecutive days by filing a rental registration in a form approved by the City. The Landlord shall provide the Rent amount and Tenancy information for every Rental Unit on the rental registration form. Registration is complete only when any and all fees under this Chapter have been paid and all of the following information is provided:
ownership information; property information; year built; certificate of occupancy date or the date the final permit was issued by the City; the number of total Rental Units in the rental property; the number of bedrooms and bathrooms for each Rental Unit; Tenant information, including names and move-in dates; the amount of rent in effect at the time of registration and the date and amount of the last rent increase; and a description of the housing services.

2. After the initial Rental Unit registration, the Landlord shall: (i) update the rental registration annually; (ii) update the rental registration within 30 days of the start of a new tenancy; (iii) update the rental registration if there is any subsequent change in tenancy or ownership (i.e. change in ownership or management or change in owner’s or manager’s contact information).

3. A Landlord of a Rental Unit which is not registered with the City because of a claim of exemption, shall provide the City, on a form approved by the City and accompanied by supporting documentation, a written declaration stating the facts upon which the Landlord bases a claim of exemption from this Chapter. If a Landlord fails to submit a written declaration and supporting documents by September 30, 2023 and September 30 of each year thereafter, the Rental Unit shall be deemed to be subject to the provisions of this Section 8-21.06. If a Landlord declares that the Rental Unit is not subject to the registration requirements of this Section because the Rental Unit is vacant,

10 the Landlord shall provide a certification to the Department declaring that the Rental Unit is and shall remain vacant, and the Rental Unit shall be secured against unauthorized entry.

4. For every Rental Unit for which a Landlord is required to register pursuant to this Section, the Landlord shall post a notice in a form provided by the City, providing information about this Chapter and the Department’s contact information.

Notices must be posted in a conspicuous location in the common area, at the entry or entries to the building or units, or other similar location or locations as necessary to provide Tenants a reasonable opportunity to view the notice. If there is no common area or similar location, this requirement may be satisfied by mailing the notice to each Tenant of the building, by certified mail, return receipt requested. The notice shall be written in English and Spanish, and in any other languages as required by the City.

C. Failure to Comply; Appeals and Final Administrative Decision.

1. The Department shall provide written notification to the Landlord of a failure to comply with this Section and allow 15 calendar days to respond. The Landlord is deemed not in compliance until the Landlord provides the rental information as required by Section 8-21.12.B.1.

2. Any Landlord disputing the Department’s notification of deficient registration may file a written appeal with the City Clerk within ten calendar days of the date of the notice of deficiency. The City Manager shall provide a written notice within 30 calendar days of its appeal decision, which shall be a final administrative decision.

D. Registration fee.

1. A Landlord must pay an annual registration fee for each Rental Unit in the amount established by resolution of the City Council. Such fees are intended to recover the city's reasonable costs associated with the administration and enforcement of the rent stabilization and Tenant eviction protection regulations as set forth in this Chapter 8-21 and Chapter 8-17.

2. A Landlord may recover fifty percent (50%) of the registration fee from the Tenant for the registration of Tenant's Rental Unit (the "pass-through fee"). A Landlord may only collect one pass-through fee at a time and only if the Landlord provides the Tenant with thirty (30) days’ notice before collecting the pass-through fee. The passthrough fee is not considered rent and should appear as a separate line item on the rent statement. A Tenant’s payment to the Landlord for the pass-through fee shall be paid in twelve (12) equal monthly installments, unless otherwise agreed to by the Tenant. 8-21.13. Rent Increases Ineffective.

A. No Rent increase shall be effective if the Landlord:

11 1. Fails to substantially comply with all provisions of this Chapter, as it may be amended from time to time, and with any other applicable policies, regulations or resolutions concerning Rent, including without limitation the service of the Tenant with a legally required notice of a rent increase under State law, the registration of all Rental Units within the City, and the payment of all fees; or

2. Fails to maintain the residential real property in compliance with California Civil Code Sections 1941.1 et seq. and California Health and Safety Code sections 17920.3 and 17920.10; or

3. Fails to make repairs ordered by the City or court of competent jurisdiction.

B. Any waiver or purported waiver by a Tenant of rights granted under this article prior to the time when such rights may be exercised shall be void as contrary to public policy.
8-21.14. Notices to Tenants.

A. Mandatory Notices to Tenants. Landlords must provide to each Tenant, prior to, or at the time of, agreeing to rent or lease a Covered Rental Unit, a notice of Tenant rights under this Chapter. The Department shall publish a form notice of Tenant rights in English and Spanish and any other language as needed. Landlords must provide the form notice in the following circumstances.

1. When entering into a rental agreement, by including a copy of the form notice as an exhibit or attachment to the written rental agreement;

2. When renewing a rental agreement; and

3. When providing notice of a rent increase or decrease in a Covered Rental Unit.

B. Notice Regarding Potential Pass-Through Costs and Fees. A Landlord shall include language in the rental agreement that Tenant may be subject to pass-through costs and fees that have been reviewed and approved by the Department.

C. If the rental agreement is negotiated or written in a language other than English, the Landlord must also provide the form notice of Tenant rights and notice regarding potential pass-through costs and fees in English and the language in which the rental agreement was negotiated or written.

12 8-21.15 Enforcement. The Department is authorized to take appropriate steps it deems necessary to administer and enforce this Chapter. 8-21.16 Administrative Review and Appeals.

A. Administrative Review.

1. The Director's decision on a Rent Adjustment Application, PassThrough Cost Recovery Application or a Tenant Petition for Adjustment will be given in a notice of decision. In the case of a decision on a Rent Adjustment Application or PassThrough Cost Recovery Application, the Landlord shall, within five calendar days after the decision date identified in a notice of decision that approves an increase in rent or a passthrough of capital improvement costs or other pass-through, deliver a copy of the notice to each affected Tenant. In the case of a decision on a Tenant Petition for Adjustment, the Director shall serve the notice of decision on the Tenant and the Landlord concurrently.

2. The Director shall review and evaluate applications pursuant to this chapter and issue a notice of decision in accordance with adopted procedures and regulations.

3. The Director may request documents, interview witnesses and affected parties, and gather necessary evidence to review and make appropriate conclusions and findings.

4. The Director's decision may be appealed to a hearing officer in accordance with the following procedures set forth herein.

B. Appeal. A Landlord or an affected Tenant who wishes to contest the Director's decision on a Rent Adjustment Application or Pass-Through Cost Recovery Application, or a Landlord or Tenant who wishes to contest the Director's decision on a Tenant Petition for Adjustment, may file a request for appeal of the Director's decision with the City Clerk requesting a hearing, which will be heard in accordance with the procedures set forth in this Section.

1. Appeals shall be submitted in writing on a request for appeal form, along with the accompanying appeal fee, and filed with City Clerk within 30 calendar days after the decision date identified in the notice of decision (“final decision”). The hearing officer shall have no authority to consider matters not filed within thirty (30) days of the final decision. If the filing deadline falls on a weekend, holiday, or other day when city hall is officially closed, the filing deadline will extend to the following city hall business day.

13 2. The request for appeal shall specifically state the pertinent facts and the basis for the appeal and shall include:
a. A general statement, specifying the basis for the appeal and the specific aspect of the decision being appealed, and shall be based upon an error in fact or dispute of findings.
b. Supporting evidence substantiating the basis for the appeal. c. Any other documentation or information the appealing party wants the hearing officer to consider.

C. Hearing Procedure.

1. Hearing Dates. A hearing on a request for appeal will be scheduled before a hearing officer for a date no sooner than 15 days and no later than 60 days after receipt of the request for appeal, unless the hearing officer determines that good cause exists for an extension of time. Upon setting the hearing date, the hearing officer shall send written notice to the appealing party of the date, time and place set for the hearing.

Within five (5) calendar days of receipt of the notice of hearing, the appealing party shall deliver a copy of the notice to each affected Tenant or Landlord, as applicable, via personal service or certified mail return receipt requested.

2. Public Hearing. The appeal hearing shall be conducted at a hearing open to the public. At the hearing, the hearing officer shall review the record of the decision and hear testimony of the party requesting the appeal, representatives of the department, and any other interested party. The hearing office may continue the hearing and request additional information from the Landlord or Tenant before issuing a written decision. The hearing officer shall have the power to issue orders to keep order and decorum during the hearing.

3. Application and Materials. At an appeal hearing, the hearing officer shall consider only the administrative record that was the subject of the department’s final decision.

4. Hearing continuance. The hearing officer may, in his or her discretion, grant a continuance of the hearing date upon a request and a showing of good cause. The request must be made in writing and be received by the hearing officer at least five business days prior to the hearing date. If the Landlord is the party requesting an extension, the Landlord must personally deliver a copy of the request to the affected Tenant(s). If a Tenant is the party requesting an extension, the Tenant must personally deliver a copy of the request to the Landlord or Landlord's agent. In no event shall the continuance be longer than 15 calendar days from the originally scheduled hearing date.

14 D. Decision and Notice.

1. After the hearing, the hearing officer shall either: (a) affirm, modify, or reverse the department’s decision and specify the reasons for its decision; or (b) refer the matter back to the department for further review.

2. A written decision shall be rendered within thirty (30) calendar days of the conclusion of the hearing. The hearing officer shall deny, affirm or modify the Director’s decision and shall adopt written findings in support of that decision.

3. The written decision shall be served by first-class mail, postage prepaid on the appealing party and as applicable, the Landlord or affected Tenant within ten (10)days after the hearing officer renders its decision.

E. Final Decision. The decision of the hearing officer shall be final and not subject to further appeal.

F. Judicial Review of Hearing Officer Decision. Any person directly aggrieved by an administrative decision of a hearing officer pertaining to a request for appeal of a director’s decision under this Chapter, may seek judicial review in the court pursuant to Government Code Section 53069.4 and/or Code of Civil Procedure Sections 1094.5 and 1094.6.

G. Hearing Officer. The City Manager shall establish procedures for the selection of a Hearing Officer. Hearing Officers shall be selected in a manner that avoids the potential for pecuniary or other bias. In no event shall the Hearing Officer be the Director. The compensation, if any, of the Hearing Officer shall be paid by the City.

Compensation shall not be directly or indirectly conditioned upon whether or not decisions of the City are upheld by the Hearing Officer.
8-21.17 Administrative Citations. Administrative Citation. Any Landlord or Tenant who violates any provision of this chapter, or department’s procedures and guidelines, is subject to an administrative citation and fine as provided for in Section 6-4.30 of this Code.
8-21.18 Additional Remedies.

A. Civil Liability. Any Tenant, or any other person or entity acting on behalf of the Tenant, who will fairly and adequately represent the Tenant’s interest, including the city, is authorized to bring a civil action and/or proceeding in a court of competent jurisdiction for violation of this chapter, for civil penalties, injunctive, declaratory and other equitable relief, restitution and reasonable attorneys’ fees and costs and may take such other steps as necessary to enforce this chapter. The court may award reasonable

15 attorneys’ fees and costs to a Landlord who prevails in any such action if the court determines that the Tenant’s action was frivolous.

B. Defense to Eviction. A Tenant may assert as an affirmative defense a Landlord’s failure to comply with the provisions of this chapter in any action by a Landlord to recover possession of a Rental Unit.

C. Each violation of any provision of this chapter, and each day during which any such violation is committed, permitted or continued, shall constitute a separate offense.

D. The above remedies are not exclusive and do not preclude the city or any Tenant from seeking other remedies or penalties provided by applicable law. 8-21.19. Waiver of Provisions of this Chapter Prohibited. Any provision of a rental agreement or lease, including any amendment or extension, or any other agreement between a Landlord and a Tenant, which waives any provision of this Chapter, including but not limited to the provision relating to the maximum amount of rent to be paid for a Covered Rental Unit, shall be deemed to be against public policy and shall be void, unless expressly authorized by State law.
8-21.20. Implementation and Rulemaking.

A. The City Manager and City Attorney shall take all actions necessary to implement this Rent Stabilization Ordinance and effectuate the intent of the City Council in adopting this Rent Stabilization Ordinance, including the preparation of informational materials and forms.

B. To implement and enforce this Chapter, the City Manager may adopt administrative procedures, regulations and guidelines consistent with the provisions of this Chapter. These administrative procedures, regulations and guidelines shall have the force and effect of law and may be relied upon by the parties to determine their rights and responsibilities under this Chapter. Such administrative procedures, regulations and guidelines shall be posted at City Hall or on the City’s website or made available by the City when so adopted.

Section 2. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, without regard to whether any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

16 Section 3. Effective Date of Ordinance. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final passage and adoption.

Section 4. Certification and Publication. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published or posted in the manner prescribed by law.

PASSED, APPROVED, AND ADOPTED, this 23rd day of August, 2023.

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Frank Garcia, Mayor
ATTEST:
_________________________________
Daisy Guerrero, Deputy City Clerk
APPROVED AS TO FORM:
___________________________________
Roxanne Diaz, City Attorney

17 STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Daisy Guerrero, Deputy City Clerk of the City of Maywood, County of Los Angeles, State of California, do hereby certify that the foregoing Ordinance, being Ordinance No. 23-07, was duly passed, approved by not less than four members of the City Council of the City of Maywood, signed by the Mayor of said City, and attested by the City Clerk, all at a regular meeting of the City Council held on the 23rd day of August, 2023, that it was duly posted and that the same was passed and adopted by the following vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
___________________________
Daisy Guerrero, Deputy City Clerk

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 15.

DATE: August 23, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ANIL GANDHY
SUBJECT: CONSIDERATION OF RESOLUTION NO. 6318 OF THE CITY COUNCIL OF THE CITY

OF MAYWOOD FIXING THE AMOUNT OF REVENUE FROM A PROPERTY TAX

LEVY APPROVED BY THE VOTERS OF MAYWOOD CITY FOR THE CALIFORNIA

PUBLIC EMPLOYEES RETIREMENT SYSTEM (CALPERS) AT THE SAME RATE OF

SUCH TAXES AS LAST YEAR AND LEVYING SUCH TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 2023
RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 6318 establishing the tax rate from a property tax levy approved by the voters for the purpose of paying the cost of the California Public Employees Retirement System (CalPERS) and maintaining the rate of such tax and levying such tax for fiscal year beginning July 1, 2023.

BACKGROUND:

In March 1974, Maywood voters approved a property tax levy of $0.04 for every $100 of assessed value as a means to pay for employee retirement benefits. Resolution No. 2670 established the tax initially. The City is required to set the tax rate annually by resolution. In order for the tax rate to be collected a resolution setting such tax rate must be submitted to the Los Angeles County Assessor’s Office every year. On August 10, 2016, Resolution No. 5874 of the City Council of the City of Maywood fixed the tax rate to cover the cost of the Public Employees Retirement System (PERS) at $0.100000 per $100 of assessed value. The approved $0.100000 per $100 of assessed value has remained unchanged since its adoption in 2016.

DISCUSSION:

A - PROJECTED PENSION COSTS: The projected pension cost (expenditure) eligible to be paid from the "Retiree Pension Levy" to be collected for Fiscal Year 2023-24 was presented and approved at the June 28, 2023, City Council Meeting.

B - PROJECTED REVENUE - The projected revenue from the "Retiree Pension Levy" at current approved rates totals $1,300,000 was presented and approved at the June 28, 2028, City Council Meeting from "Table 2 - City of Maywood, Subcategories of Major Revenue Categories, 01 - General Fund, Fiscal Year 2023-2024" under the section "Retiree Pension Levy" is $1,300,000.

C. PENSION LEVY REVENUE VERSUS PENSION EXPENSES - The total pension revenue compared to pension expenses is as follows:

C1. Retiree Pension Levy REVENUE $1,300,000
C2. Series 2021 Pension Obligation Bond EXPENSE <$1,015,785> C3 CalPERS Pre-Paid Employer Normal Costs EXPENSES <$197,082> C4. C1 minus C2 plus C3 $87,133
Considering that the Pension Tax Levy was increased from $0.04 to $0.100000 per $100 of assessed value on August 10, 2016, for fiscal year 2016-17, and that the adopted budget for fiscal year 2023-24 anticipates surplus in the General Fund. These surplus funds will be applied towards prior years' accumulated deficit. Staff recommends that the pension levy tax remains unchanged for Fiscal Year 2023-24.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

This revenue has been budgeted for in the FY 2023-24 City budget for $1,300,000. The proposed property tax levy of $0.100000 per $100 of the assessed value remains unchanged from fiscal year 2023-24.

ATTACHMENT(S)

1. Resolution No. 6318 Retirement Levy

2. 2023-24 Secured Tax Rates

RESOLUTION NO. 6318

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD FIXING THE AMOUNT OF REVENUE FROM A

PROPERTY TAX LEVY APPROVED BY THE VOTERS OF

MAYWOOD CITY FOR THE PURPOSE OF PAYING THE COST

TO THE CITY OF THE PUBLIC EMPLOYEES RETIREMENT

SYSTEMS (PERS) AT THE SAME RATE OF SUCH TAXES AS

LAST YEAR AND LEVYING SUCH TAXES FOR THE FISCAL
YEAR BEGINNING JULY 1, 2023
WHEREAS, the City of Maywood entered into a contract with the California Public Employees Retirement System (CalPERS) for the operation of a retirement program for Safety Personnel and Miscellaneous Employee; and
WHEREAS, a property tax for the purpose of raising sufficient revenue to fund the city’s contribution to CalPERS was approved by more than two-thirds of the voters who cast ballots on a proposition to create such tax, which election was held on March 5, 1974; and
WHEREAS, the results of such voter approval were reported, canvassed and confirmed in Resolution No. 2670, dated March 12, 1974, incorporated herein by reference as if fully set forth; and
WHEREAS, such property tax was levied for the fiscal years commencing with July 1, 1974 and continuing for fiscal years commencing 1975 through 2020; and WHEREAS, Article 13A, section (b) of the State Constitution, which was enacted by Proposition 13, provides that the 1% limit on the property tax rate is not applicable to ad valorem taxes or special assessments to pay the interest and redemption charges on any “indebtedness” approved by the voters prior to July 1, 1978. State courts have held that pension obligations in existence before that date are an Indebtedness, “and that a city may levy an additional property tax to fund those obligations. Such a tax is commonly referred to as a “property tax override.”; and
WHEREAS, in implementing the provisions of Proposition 13, the State Legislature has enacted Revenue & Taxation code section 96.31, subsection (b) which limits the maximum property tax that a city may levy to fund pension obligations at the rate that the City levied such a tax in either fiscal year 1982-1983 or 1983-84, whichever is higher. The additional property tax rate levied for the City’s public employee pension obligations in both the 1982-83 and 1983-84 fiscal years was 0.6162181 per $100 of assessed value.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD HEREBY FINDS, DETERMINES AND RESOLVES AS FOLLOWS:

Section 1. The money necessary to be raised exceeds that amount to be collected by taxation upon the taxable properties in the City of Maywood to pay the cost of the Public Employees Retirement System expenses for the fiscal year beginning July 1, 2023, and numerous years prior.

Section 2. The current tax rate for support of the cost of the California Public Employees Retirement System is hereby fixed at $0.100000 per $100 assessed valuation.

Section 3. Resolution No. 6262, which was passed, approved and adopted by Maywood City Council on August 10, 2022, is hereby repealed.

Section 4. Severability Clause. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutional, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

Section 5. The City Clerk shall certify to the adoption of this resolution and shall cause the same to be published in a newspaper of general circulation as required by law.

PASSED, APPROVED, AND ADOPTED this 23rd day of August, 2023. _______________________
Frank Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ _________________________
Daisy Guerrero, Deputy City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Daisy Guerrero, Deputy City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6318 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 23rd day of August, 2023, by the following roll call vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
____________________________
Daisy Guerrero, Deputy City Clerk

0.10000

0.10000

0.10000

0.10000
Frank Garcia
Mayor August 23, 2023

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 16.

DATE: August 23, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ROXANNE DIAZ, CITY ATTORNEY
SUBJECT: ADOPTION OF AN UNCODIFIED URGENCY ORDINANCE 23-10-U OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD AMENDING AND EXTENDING URGENCY ORDINANCE 23-06-U, IMPOSING A TEMPORARY MORATORIUM ON NO FAULTSUBSTANTIAL REMODEL EVICTIONS FOR CERTAIN RESIDENTIAL TENANCIES

AND DECLARING THE URGENCY THEREOF
RECOMMENDATION:

Staff recommends that the City Council move to waive full reading of Urgency Ordinance No. 23-10-U, and adopt Urgency Ordinance No. 23-10-U amending and extending Urgency Ordinance 23-06-U, imposing a temporary moratorium on no fault, substantial remodel evictions and declare the urgency thereof.

BACKGROUND:

The City Council adopted Urgency Ordinance 23-06-U on June 28, 2023 to establish a temporary moratorium on evictions for "substantial remodels." Staff desires an extension of the Urgency Ordinance as it expires on September 28, 2023, in order to bring back permanent tenant protection regulations.

DISCUSSION:

The proposed Urgency Ordinance will extend the current sunset date of September 28, 2023 to November 30, 2023. This will provide the City staff with additional time to review the components of a renter protection program, including the provisions related to substantial remodels, and bring its recommendation to the City Council. Except for the revision to the sunset date, the remaining components of Urgency Ordinance No. 26- 06-U will continue. As previously stated, a city has the ability and legal authority to regulate above the State’s Statewide Rent Stabilization law (AB 1482).

As set forth in the Urgency Ordinance, the cost of housing continues to rise and homelessness has become more prevalent. There are direct tenant complaints and information available on a regional basis that tenants throughout the Los Angeles region are experiencing a surge of eviction notices and threats of eviction premised on AB 1482's Substantial Remodel Eviction exception. Vulnerable residents who are already rent burdened and struggling with high housing costs may be subject to displacement that can lead to homelessness to the detriment of the public health, safety and welfare if they are subject to eviction.

Accordingly, there is an urgent need for the immediate preservation of the public peace, health and safety to enact this ordinance on an urgency basis and continue the temporary moratorium on no-fault substantial remodel evictions of certain residential tenants. Such action will require a four-fifths vote, as required pursuant to Government Code Section 36937(b). If the Urgency Ordinance is adopted, it will become effective immediately and the sunset period of Urgency Ordinance No. 23-06-U will be extended to November 30, 2023.

This temporary stop-gap will allow the City to bring back a comprehensive renter protection ordinance to complement the rent stabilization ordinance that was recently adopted.

LEGAL REVIEW:

The City Attorney has drafted this report.

FISCAL IMPACT:

There is no fiscal impact in adopting this Urgency Ordinance.

ATTACHMENT(S)

1. EVICTIONS URGENCY ORDINANCE NO. 23-10-U

12501-0001\2854852v1.doc
URGENCY ORDINANCE NO. 23-10-U

AN UNCODIFIED URGENCY ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD AMENDING AND
EXTENDING URGENCY ORDINANCE 23-06-U, IMPOSING
A TEMPORARY MORATORIUM ON NO FAULTSUBSTANTIAL REMODEL EVICTIONS FOR CERTAIN

RESIDENTIAL TENANCIES AND DECLARING THE

URGENCY THEREOF

THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES ORDAIN AS
FOLLOWS:

WHEREAS, the City of Maywood (“the City”) is a general law city, incorporated under the laws of the State of California; and
WHEREAS, pursuant to its police power, the City may enact and enforce laws within its boundaries that promote the public health, morals, safety, or general welfare of the community, and are not in conflict with general laws; and WHEREAS, the Tenant Protection Act of 2019, Assembly Bill 1481 (“AB 1482”), among other things, prohibits an owner of residential real property from terminating a tenancy without “just cause” (“Eviction Control Provisions”); WHEREAS, AB 1482’s Eviction Control Provisions are intended to “help families afford to keep a roof over their heads, and provide California with important new tools to combat our state’s broader housing and affordability crisis;” and WHEREAS, AB 1482’s Eviction Control provisions expressly permit a landlord to evict a tenant in order to ‘substantially remodel” the rental unit (Civil Code Section 1946.2(b)(2)(D)(i)) (hereinafter “Substantial Remodel Evictions”)’ and WHEREAS, AB 1482’s Eviction Control Provisions define “substantially remodel” to mean:
“the replacement or substantial modification of any structural, electrical, plumbing, or mechanical system that requires a permit from a governmental agency, or the abatement of hazardous materials, including lead-based paint, mold, or asbestos, in accordance with applicable federal, state, and local laws, that cannot be reasonably accomplished in a safe manner with the tenant in place and that requires the tenant to vacate the residential real property for at least 30 days.” WHEREAS, AB 1482, therefore, permits a landlord to evict a tenant to “substantially remodel” the rental unit and then raise rents above AB 1482’s rent caps when a new tenancy begins; and
WHEREAS, AB 1482’s Eviction Control Provisions expressly authorize local agencies like the City of Maywood to adopt local ordinance that are “more protective” than

-2- 12501-0001\2854852v1.doc
AB 1482’s Eviction Control Provisions, in which the “more protective” local ordinance will apply to non-exempt residential real property;
WHEREAS, like many cities in Los Angeles County, the City of Maywood has housing affordability issues and homelessness that would be exacerbated by the displacement of renters; and
WHEREAS, many of the City’s renters are rent-burdened, paying over 30 percent of their income on rent, and some renters are severely rent-burdened, paying over 50 percent of their income on rent, which leaves less money for families to spend on other necessitates like food, healthcare, transportation, and education; and WHEREAS, in the City some tenants of residential real property have recently reported that their landlords have or are threatening to evict them for the alleged purpose of substantially remodeling their units; however, in one instance the City has not received applications for permits (i.e. building permits, grading permits, etc.) for remodeling work in those units; and
WHEREAS, the City is concerned that, without more “protective” local eviction control provisions, some landlords will exploit the Substantial Remodel Eviction exception to evict tenants and raise rent in a manner that is not consistent with current law and local ordinances; and
WHEREAS, on June 28, 2023, the City Council adopted Urgency Ordinance No. 23-06-U, and established a temporary moratorium on certain “no fault” evictions; and WHEREAS, Urgency Ordinance No. 23-06-U will expire on its own terms, however, the City needs additional time to study and present to the City Council permanent local protections to prevent further homelessness and displacement; and WHEREAS, this new Urgency Ordinance will amend and extend the sunset date of Urgency Ordinance No. 23-06-U to November 30, 2023;
WHEREAS, unless this ordinance take effect immediately as provided herein, there is a high likelihood that residential renters will be subject to economic hardship and potential displacement that may lead to homelessness to the detriment of the public health, safety and welfare;
WHEREAS, Government Code Sections 36934 and 36937 authorize the City to adopt an Urgency Ordinance for the immediate preservation of the public peace, health and safety, provided that such Urgency Ordinance is passed by a four-fifths vote of the City Council; and
WHEREAS, for all these reasons, inter alia, the City Council finds there is a current and immediate threat to the public peace, health and safety and that increases in rent for certain residential tenancies would result in that threat to the public peace, health and safety absent implementation of the restrictions contained in this ordinance. Accordingly,

-3- 12501-0001\2854852v1.doc
there is an urgent need for the immediate preservation of the public peace, health, and safety to enact this ordinance on an urgency basis.

Section 1. Recitals. The recitals above are true and correct and incorporated herein by this reference as if set forth in full.

Section 2. Findings. Based on the findings set forth in the Recitals, and as set forth in Urgency Ordinance No. 23-06-U, the City Council finds and declares this Urgency Ordinance to be necessary for the immediate preservation of the public health, safety and welfare and upon that basis has determined that an urgency measure, pursuant to Government Code Section 36937(b) is warranted and shall take effect immediately upon adoption by a fourth-fifths vote of the City Council.

Section 3. Extension of Sunset Date. Section 6 of Urgency Ordinance No. 23-06-U is hereby amended to read as follows:
“This Urgency Ordinance shall expire by its own terms on November 30, 2023 unless otherwise extended or repealed by action of the City Council.” Section 4. Uncodified. This Ordinance shall not be codified.

Section 5. Inconsistent Provisions. Any provision of the Maywood Municipal Code or appendices thereto that conflicts with the provisions of this Urgency Ordinance, to the extent of such conflict and no further, is hereby repealed or modified to the extent necessary to implement the provisions of this Urgency Ordinance and Urgency Ordinance No. 23-06-U.

Section 6. Severability. If any section, subsection, sentence, clause, or phrase of this Urgency Ordinance, or any part thereof, is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Urgency Ordinance. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof, not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

Section 7. California Environmental Quality Act. The City Council finds and determines that this Urgency Ordinance is not subject to the requirements of California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(2), constituting an activity that will not result in a direct or reasonably foreseeable indirect physical change in the environment, and pursuant to Section 15060(c)(3) constituting an activity that is not a project as defined in Section 15378.

Section 8. Effective Date. This Ordinance is an urgency ordinance for the immediate preservation of the public peace, health, and safety within the meaning of Government Code Section 36937(b), and therefore shall be passed immediately upon is introduction and shall become effective immediately upon its adoption.

-4- 12501-0001\2854852v1.doc
Section 10. Certification and Publication. The City Clerk shall certify to the passage and adoption of this Urgency Ordinance and shall cause the same to be published or posted in the manner prescribed by law.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Maywood at the regular meeting of this 23rd day of August, 2023. ____________________________
Frank Garcia, Mayor
ATTEST:
_______________________________
Daisy Guerrero, Deputy City Clerk
APPROVED AS TO FORM:
___________________________
Roxanne Diaz, City Attorney
I, Daisy Guerrero, Deputy City Clerk of the City of Maywood, do hereby certify that the foregoing Urgency Ordinance 23-10-U was adopted at a regular meeting of the City Council of the City of Maywood held on the 23rd day of August, 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________
Daisy Guerrero, Deputy City Clerk

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 17.

DATE: August 23, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: NANCY RODRIGUEZ, HUMAN RESOURCE MANAGER
SUBJECT: CONSIDERATION OF RESOLUTION NO. 6319 APPROVING CHANGES TO THE

COMPREHENSIVE SALARY SCHEDULE AND APPROVAL OF ESTABLISHING NEW POSITIONS AND AMENDING THE CLASSIFICATION PLAN; AND APPROVAL OF A BUDGET AMENDMENT IN THE AMOUNT OF $84,487.46 FROM THE LOCAL FISCAL RECOVERY FUND FOR THE SALARY AND BENEFITS OF THE PROPOSED FULLTIME HOUSING SPECIALIST POSITION RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt Resolution No. 6319 approving changes to the Classification Plan and the City’s Fiscal Year 2023-2024 Comprehensive Salary Schedule.

2. Adopt the classification specifications for the following new positions: one (1) Full-Time Housing Specialist and one (1) Part-Time Recreational Leader.

3. Approve a budget amendment in the amount of $84,487.46 from the local fiscal recovery fund for the salary and benefits of the Full-Time Housing Specialist.

4. Approve the updated classification specification change for the following position: Code Compliance Officer I.

BACKGROUND:

Housing Specialist - On February 6, 2023, the City Council adopted Urgency Ordinance No. 23-01-U to establish an interim prohibition on rent increases on certain residential properties. On May 24, 2023, the City Staff provided a report for City Council review and discussion regarding rent stabilization. Specifically, the Staff led the City Council in a discussion regarding the policy framework on the components for a rent stabilization ordinance. This would include the scope of the rental properties that would be included, the limits on rent increases, the implementation of the rent stabilization program, the registration of rental units. After a robust discussion, the City Council directed City Staff to further study the matter and return with a draft ordinance.

On July 26, 2023, the City Council introduced Ordinance No. 23-07 establishing a rent stabilization program.

At that meeting, City Staff provided a framework and context as to what is rent stabilization and how that differs from “rent control” was provided. It was concluded that at this time, it is unknown what the rent stabilization and an eventual tenant eviction protection ordinance will fully cost the City of Maywood to administer and enforce. However, Ordinance No. 23-07 provides for rental registration fees to recover costs.

Such fees are established by City Council resolution.

The City is undergoing the process to determine the full cost of administering and enforcing the new program.

All initial costs will be appropriated from the City’s General Fund, specifically the local fiscal recovery fund. At a minimum, City staff anticipates the addition of one (1) new full-time staff member, specifically a Housing Specialist.

Code Compliance Officer I – The City has been recruiting for a permanent Code Compliance Officer I this past year. However, with the current hiring challenges felt by many public sector employers, the City has been unable to fill the position. Based upon the position's skill requirements and pay scales in the region for this position, staff requests the City Council consider increasing the salary range which would place the position in a range that is more comparable with other regional cities to attract high qualified candidates.

Recreational Leader – Included in the City’s Fiscal Year 2023-24 Budget was the inclusion of a part-time position in the Community Services Department.

The Human Resources department has worked closely with each department's staff to create new classification specifications. These classification specifications have been reviewed by the bargaining group.

DISCUSSION:

The following is a list of title and specification changes and new classifications:
• Building and Planning Department
• Housing Specialist - This position will be coordinating and overseeing all aspects of the Rent Stabilization program and the homelessness programming in the City. • Code Compliance Officer I - This role involves inspecting commercial, industrial, and residential properties to ensure compliance with federal, state and local codes, maintaining records, investigating violations, addressing complaints and providing technical assistance to colleagues and the public.
• Community Services Department
• Recreational Leader - This position will be assisting in coordinating a range of Community Services programs, such as the monthly Food Bank, Resources Fair, activities for various ages, including the youth committee. Responsibilities include program planning, registration and administrative tasks to ensure efficient operations.

Staff recommends that the City Council approve the updates to the current classification specifications for Code Compliance Officer I along with the new classification specifications for the Recreational Leader and Housing Specialist positions.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

It is proposed that the new Housing Specialist annual salary range is comparable with the surrounding cities; as such, the proposed range is $62,244.00 to $79,440.87. Also, to remain competitive, the Recreational Leader hourly range is proposed to be $15.50 - $19.78.

Lastly, the new annual range for Code Compliance Officer I is proposed to be $56,788.59 to $72,478.23 This is competitive within the surrounding area. The current range is $42,766.32 to $54,581.88.

The funding for each of these positions, with the exception of the Housing Specialist, was included in the approved Fiscal Year 2023-24 Budget. The additional salary and benefit costs for the Housing Specialist is anticipated to range between $84,487.46 - $90,000 annually, depending on experience, CalPERS membership status, and benefit selections. Additional budget appropriations are not requested at this time due to current vacancies and anticipated dates for filling positions. Salary and benefits savings are anticipated to be adequate

to cover additional costs from these positions.

It is recommended that the City Council appropriate $84,487.46 for the salary and benefits from the available general fund, specifically the local fiscal recovery fund, as this position will oversee the implementation and ongoing programming of the new Rent Stabilization program, and homelessness programming in the City.

ATTACHMENT(S)

1. Attachment A - Resolution No. 6319 Changes to Classification Plan

2. Exhibit A - City of Maywood Classification Plan

3. Exhibit B - Comprehensive Salary Schedule

4. Attachment B - Housing Specialist

5. Attachment C - Recreational Leader

6. Attachment D - Code Compliance Officer I

RESOLUTION NO. 6319

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD APPROVING CHANGES TO THE

COMPREHENSIVE SALARY SCHEDULE AND

ESTABLISHING NEW POSITIONS AND AMENDING THE

CLASSIFICATION PLAN
WHEREAS, the City Manager is appointed as the Personnel Officer and per the City’s Personnel Rules and Regulations, shall prepare and maintain the classification plan; and WHEREAS, the City Manager reviewed the current classification plan resulting in the development of new job classifications and titles based on the current and future needs of the City; and
WHEREAS, the City Manager is recommending the addition of Housing Specialist and Recreational Leader to the classification plan; and
WHEREAS, the City Council, per the City’s Personnel Rules and Regulations, shall approve any additions or deletions to the classification plan.

WHEREAS, the City Council considered proposed position adjustments, requiring changes to the salary schedule; and

NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF MAYWOOD DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The recitals set forth above are true and correct and incorporated herein as if set forth in full.

SECTION 2. The City Council adopts the amended Classification Plan by adding the Housing Specialist and Recreational Leader positions as set forth in Exhibit A.

SECTION 3. The City Council hereby established and approves the salary ranges for the newly added positions and the position adjustment as follows:

Position (Job Title) Range
Housing Specialist $62,244.00 - $79,440.87 (Annually)
Recreational Leader $15.50 - $19.78 (Hourly)
Code Compliance Officer I $56,788.59 - $72,478.23 (Annually) SECTION 4. The City Council approves and adopts the changes to the Fiscal Year 2023-2024 Comprehensive Salary Schedule attached hereto as Exhibit B and incorporated herein by this reference.

SECTION 5. The City Council authorizes the City Manager to take all necessary steps to implement the Classification Plan and set the salary range for each position.

SECTION 6. This Resolution shall be effective immediately upon its passage and approval.

SECTION 7. The City Clerk shall certify the passage and adoption of this Resolution and shall enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED, this 23rd day of August 2023. ____________________________________
Frank Garcia, Mayor
ATTEST:
________________________________
Daisy Guerrero, Deputy City Clerk

APPROVED AS TO FORM
______________________________
Roxanne Diaz, City Attorney

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF MAYWOOD
I, Daisy Guerrero, Deputy City Clerk of the City of Maywood, County of Los Angeles, State of California, do hereby certify that the foregoing Resolution, being Resolution No. 6319, was duly passed, approved by not less than four members of the City Council of the City of Maywood, signed by the Mayor of said City, and attested by the City Clerk, all at a regular meeting of the City Council held on the 23rd day of August, 2023, that it was duly posted and that the same was passed and adopted by the following vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
___________________________
Daisy Guerrero, Deputy City Clerk

April 26, 2023 – revised adop�on – Resolu�on No. 6297
June 1, 2023 – revised adop�on – Resolu�on No. 6300
August 23, 2023 – revised adop�on – Resolu�on No. 6319

EXHIBIT A

CITY OF MAYWOOD

CLASSIFICATION PLAN
No. Class Specification
1 Accounting Specialist I
2 Accounting Specialist II
3 Administrative Analyst
4 Administrative Assistance
5 Assistant Planner
6 Building Inspection/Code Compliance Supervisor
7 City Manager
8 Code Compliance Officer I
9 Community Development Analyst
10 Community Service Officer
11 Community Services Liaison
12 Community Services Supervisor
13 Customer Service Rep I
14 Customer Service Rep II
15 Deputy City Clerk/Executive Assistant To The City Manager 16 Director of Building and Planning
17 Executive Assistant
18 Finance Director
19 Finance Specialist
20 Housing Specialist
21 Human Resources Manager
22 Parking Enforcement Officer I
23 Parking Enforcement Officer II
24 Public Works Coordinator
25 Public Works Lead Maintenance Worker
26 Public Works Maintenance Worker
27 Public Works Superintendent
28 Recreational Leader
29 Secretary of Building and Planning
30 Senior Accountant*
31 Senior Parking Enforcement Officer
*Formerly labeled as Fund Accountant

Exhibit B
Position Titles Elected Officials Monthly Base  StipendMayor  $                      555.83 Mayor Pro‐Team  $                      555.83 Council Members  $                      555.83 City Clerk  $                      300.00 City Treasurer  $                         50.00 Monthly Pay Rates

1.025
Position Labor Group Step A Step B Step C Step D Step E Step F Accounting Specialist I AFSCME $4,501.72 $4,726.80 $4,963.14 $5,211.30 $5,471.87 $5,745.46 Accounting Specialist II AFSCME $4,876.86 $5,120.70 $5,376.74 $5,645.58 $5,927.86 $6,224.25 Administrative Analyst AFSCME $5,627.15 $5,908.50 $6,203.93 $6,514.13 $6,839.83 $7,181.82 Administrative Assistance AFSCME $4,126.57 $4,332.90 $4,549.55 $4,777.03 $5,015.88 $5,266.67Assistant Planner AFSCME $5,311.96 $5,577.56 $5,856.44 $6,149.26 $6,456.72 $6,779.56Building Inspection/Code Compliance Supervisor AFSCME $7,953.76 $8,351.44 $8,769.02 $9,207.47 $9,667.84 $10,151.23 Code Compliance Officer I AFSCME $4,732.38 $4,969.00 $5,217.45 $5,478.32 $5,752.24 $6,039.85 Community Development Analyst AFSCME $5,627.15 $5,908.50 $6,203.93 $6,514.13 $6,839.83 $7,181.82Community Services Liaison AFSCME $4,501.72 $4,726.80 $4,963.14 $5,211.30 $5,471.87 $5,745.46Community Services Supervisor AFSCME $6,240.60 $6,552.63 $6,880.26 $7,224.27 $7,585.49 $7,964.76 Customer Service Rep I AFSCME $3,751.43 $3,939.00 $4,135.95 $4,342.75 $4,559.89 $4,787.88Customer Service Rep II AFSCME $3,939.00 $4,135.95 $4,342.75 $4,559.89 $4,787.88 $5,027.28Executive Assistant AFSCME $4,689.29 $4,923.75 $5,169.94 $5,428.44 $5,699.86 $5,984.85 Finance Specialist AFSCME $4,501.72 $4,726.80 $4,963.14 $5,211.30 $5,471.87 $5,745.46Housing Specialist AFSCME $5,187.00 $5,446.35 $5,718.67 $6,004.60 $6,304.83 $6,620.07Parking Enforcement Officer I AFSCME $2,753.83 $2,891.53 $3,036.10 $3,187.91 $3,347.30 $3,514.67Parking Enforcement Officer II AFSCME $3,751.43 $3,939.00 $4,135.95 $4,342.75 $4,559.89 $4,787.88Public Works Coordinator AFSCME $5,627.15 $5,908.50 $6,203.93 $6,514.13 $6,839.83 $7,181.82Public Works Maintenance Worker AFSCME $2,753.83 $2,891.53 $3,036.10 $3,187.91 $3,347.30 $3,514.67Public Works Lead Maintenance Worker AFSCME $4,876.86 $5,120.70 $5,376.74 $5,645.58 $5,927.86 $6,224.25Public Works Superintendent AFSCME $5,627.15 $5,908.50 $6,203.93 $6,514.13 $6,839.83 $7,181.82Secretary of Building and Planning AFSCME $3,751.43 $3,939.00 $4,135.95 $4,342.75 $4,559.89 $4,787.88Senior Accountant* AFSCME $5,627.15 $5,908.50 $6,203.93 $6,514.13 $6,839.83 $7,181.82Senior Parking Enforcement Officer AFSCME $3,939.00 $4,135.95 $4,342.75 $4,559.89 $4,787.88 $5,027.28City Manager Appointed $12,083.33 $16,650.00Deputy City Clerk / Assistant to the City Manager MGMT $5,725.96 $6,012.26 $6,312.87 $6,628.51 $6,959.94 $7,307.93Director of Building and Planning Dept Head $10,506.25 $11,031.56 $11,583.14 $12,162.30 $12,770.41 $13,408.93Director of Finance Dept Head $10,506.25 $11,031.56 $11,583.14 $12,162.30 $12,770.41 $13,408.93Human Resources Manager MGMT $7,004.17 $7,354.38 $7,722.09 $8,108.20 $8,513.61 $8,939.29 *formerly labeled as Fund Accountant
Regular Part‐Time Positions
Position Labor Group Step A Step B Step C Step D Step E Step F Public Works Maintenance Worker (980 hrs.) n/a $15.50 $16.28 $17.09 $17.94 $18.84 $19.78Parking Enforcement Officer (980 hrs.) n/a $15.50 $16.28 $17.09 $17.94 $18.84 $19.78Recreational Leader (980 hrs.) n/a $15.50 $16.28 $17.09 $17.94 $18.84 $19.78Community Service Officer (980 hrs.) n/a $15.50 $16.28 $17.09 $17.94 $18.84 $19.78 Revision HistoryFebruary 9, 2022 - initial adoption - Resolution 6222January 25, 2023 - revised adoption - Resolution 6284August 23, 2023 - revised adoption Resolution 6319 City of Maywood Comprehensive Pay Schedule
Hourly Pay Rates
Effective July 2, 2023 - Includes 2.5% COLA Increases

Housing Specialist
City of Maywood
Housing Specialist Probationary Period: One Year
FLSA Status: Nonexempt
Bargaining Unit: AFSCME
Approved by City Council:

Resolution No.: 6319
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general supervision, the Housing Specialist coordinates and provides services and activities pertaining to the City’s housing and service programs, including, but not limited to, implementation of a rent stabilization ordinance, rental assistance, conducting workshops for persons experiencing homelessness or at-risk of homelessness, substance abuse consumers and those seriously and persistently mentally ill, implementation of first-time home buyer assistance program, and housing rehabilitation assistance. Coordination involves working with consultants administering the housing programs, working with external agencies to provide supportive services, and ensuring communication with the public via social media, workshops, etc.

ESSENTIAL JOB FUNCTIONS
As defined under the Americans with Disabilities Act, essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodation will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
• Plan and prioritize the services and activities of assigned programs within the Housing Division, including tenant / landlord assistance programs, rental assistance program, Cal Home grant for first-time home buyer and housing rehabilitation assistance; duties will include being the liaison between the City’s grant consultant, other resource agencies such as Stay Housed LA and the Los Angeles County Development Authority(LACDA), and the public to ensure the public is receiving every opportunity to connect and receive available housing resources.
• Represents the City at meetings with community-based organizations, other County departments, regional housing efforts and small businesses providing housing and supportive housing.
• Plan, develop, coordinate, manage, and evaluate housing services, events and workshops, and programs relating to eviction defense activities, these include but are not limited to programs relating to basic needs such as food, housing, and jobs, resource workshops such as renters’ rights, eviction information, and financial literacy workshops. • Provide on-going support and assistance to county case managers. • Prepare and provide information on low-cost utility services and programs. • Establish schedules and methods for providing assigned services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly. • Participate in the development and implementation of goals and objectives as well as policies and procedures; make recommendations for changes and improvements to

Housing Specialist
existing standards, policies, and procedures; monitor work activities to ensure compliance with established policies and procedures.
• Develop procedures for new programs; develop and receive approval for policies and procedures to implement federal regulations and new programs; participate in development of new policies and procedures to improve service delivery. • Provide information and resolve problems with applicants, tenants, owners, and the public as needed; coordinate and participate in the preparation of newsletters and outreach material.
• Participate in the selection of assigned staff, including consultants; provide or coordinate staff training as applicable; identify and bring in consultants to conduct quality control audits of tenant files to ensure accuracy of staff’s work.
• Participate in the preparation and administration of the assigned program budget; submit budget recommendations; monitor expenditures.
• Monitor program compliance with federal law and regulations; monitor application procedures and processes; recommend revisions to City ordinances related to housing assistance; analyze and implement federal, state, and local guidelines related to a future Section 8 Housing Program if the City were to create a Housing Authority. • Perform other related duties as required.

MINIMUM QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
• Principles and practices used in housing assistance programs; • Case management techniques;
• Needs assessment principles and techniques;
• Counseling techniques; interviewing techniques;
• Fraud prevention strategies;
• Basic principles and practices of budget preparation and administration; • Principles and procedures of record keeping;
• Principles of business letter writing and basic report preparation; • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases as well as specialized housing systems;
• Pertinent federal, state, and local laws, codes, and regulations.

Ability to:
• Understand the organization and operation of the organization and of outside agencies as necessary to assume assigned responsibilities;
• Apply housing assistance program knowledge in the assessment of service delivery, including development of policies and procedures to improve and streamline service delivery;
• Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations;
• Prepare clear and concise reports; participate in the preparation and administration of assigned budgets;
• Plan and organize work to meet changing priorities and deadlines; • Effectively represent the Community Development Department/Housing Division to outside individuals and agencies to accomplish the goals and objectives of the unit;

Housing Specialist
• Work cooperatively with other departments, government officials, and outside agencies; • Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, staff, or other agencies on sensitive issues in area of responsibility; diffuse or intervene in threatening and emergency situations;
• Communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.

Education and/or Experience:

Any combination of equivalent education, training and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Graduation from high school or equivalent and college level course work or specialized training in public administration, social services, or a related field; and at least one year of responsible experience in a housing assistance program; a Bachelor’s degree is highly desirable. Ability to speak Spanish is highly desirable.

Licensing/Certification Requirements:

Possession of, or ability to obtain, a valid California driver’s license.

Working Conditions:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by-case basis.

While performing the duties of this classification, an incumbent is regularly required to use hands and fingers to handle or feel. The employee is frequently required to talk, hear, and to sit and reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Recreational Leader
City of Maywood
Recreational Leader FLSA Status: Nonexempt (Part-Time)

Bargaining Unit: N/A
Approved by City Council: 08/23/2023
Resolution No.: 6319
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general supervision, assists in overseeing and coordinating a variety of City program activities involved in the implementation of Community Services programs for the city including sports, special events, after-school programs, day camps, arts and crafts, and other Community Services programs and activities; provides onsite supervision for program implementation; sets up and issues equipment for Community Services activities; provides a variety of general and routine administrative tasks in support of recreation programs; maintains records and reports; and performs other related duties as required.

ESSENTIAL JOB FUNCTIONS
As defined under the Americans with Disabilities Act, essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodation will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
• Assists in coordinating and overseeing operational activities for assigned Community Services programs, services, and activities for various ages, including the youth committee, sports, fee and charge classes, senior programs, specialty classes, day camps, special events, after-school programs, arts and crafts and related Community Services programs and activities; observes necessary precautions to ensure the safety of activity and program participants.
• Participates in program planning meetings and assists in developing program and activity plans and reviewing current programs; maintains a master calendar or a series of calendars.
• Assists with registrations for various citywide programs. • Assists the general public in making park facility reservations and assessing community needs and interests.
• Provides work leadership at facilities or events by providing oversight and direction to interns, volunteers, or employees, as assigned; provides guidance and leadership for daily activities and assigned projects or tasks.

Recreational Leader
• Monitors and inspects assigned facilities for needed maintenance; cleans facilities as needed.
• Supervises and monitors the behavior of activity and program participants; enforces applicable program rules and regulations; and provides appropriate disciplinary measures as needed.
• Issues and collects recreation equipment and supplies for program participants; provides assistance in setting up for various program activities. • Assists as directed in an instructional setting, including playground supervision, classroom work, and assisting children with a variety of problems and questions. • Assists in the maintenance of records and the preparation of activity reports on assigned activities; participates in promoting assigned recreation programs and activities. • Assists in preparing program, event, and facility marketing material, including news releases, flyers, schedules of events, pamphlets, and brochures. • Performs a variety of general and routine administrative tasks in support of recreation programs; operates office equipment to perform tasks, including those involving the use of computers and supporting software applications, copiers, and telephones. • Assists in the registration of community members for food distribution; and assist with the Food Bank.
• Responds to public inquiries in a courteous manner; and provides information within the area of assignment.
• Participates in cross training and provides back up to other city staff and departments. • Establishes positive working relationships with city staff and the general public. • Assumes responsibility for ensuring the duties of the position are performed in a safe and efficient manner.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Skill and Ability to:
• Plan, organize, promote, and supervise a variety of activities and programs at City Hall or YMCA or at school sites;
• assist in planning, organizing, and prioritizing tasks; • recognize the basic needs of children involved in the program; • exercise sound independent judgment within department guidelines; • follow oral and written instructions;
• interpret and apply the policies, procedures, laws, and regulations pertaining to assigned programs and functions;

Recreational Leader
• implement activities in support of an assigned Community Services program; • effectively handle and diffuse disruptive behavior among program participants; respond to emergency situations and administer first aid and CPR as necessary; • meet and deal tactfully and effectively with program participants and the public; • respond to requests and inquiries from the general public; maintain records and prepare simple reports;
• communicate clearly and concisely, both orally and in writing; • work effectively with city and school district staff, the community and especially youth; • operate a telephone and copying machine;
• understand and respond to the public and staff's requests for assistance both on the telephone and in person;
• operate standard office equipment; operate various recreational equipment; • multi-task and utilize strong organizational skills;
• utilize janitorial supplies and perform facility maintenance; • meet and deal tactfully and effectively with program participants; • work in a group setting;
• exhibit strong customer service skills.

Education and/or Experience:

Any combination of equivalent education, training and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

A typical way is graduation from high school or equivalent; and two (2) years of experience working in youth and/or community recreation or comparable setting. One (1) year of college course work in recreation, physical education, or a related field can be substituted for one (1) year of experience.

Experience working in youth programs is desirable. The ability to speak Spanish is highly desirable, but not required.

Licensing/Certification Requirements: (positions in this class typically require) Possession of a valid Class C motor vehicle operator’s license from the State of California.

Working Conditions:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-bycase basis.

While performing the duties of this classification, an incumbent regularly requires sitting, standing, walking, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, and making repetitive hand movements in the performance of daily duties. The position also requires both near and far vision, color vision, peripheral vision, depth perception, and the ability to adjust focus when performing and leading Community Services activities. The need to lift, carry, and push equipment, and supplies weighing 25 pounds or more may be required. Additionally, the incumbent may be assigned to perform activities in an indoor or outdoor setting, and when assigned to outdoor work, may be exposed to all weather conditions, including wet, hot, and cold.

Work is performed in office and field environments.

Code Compliance Officer I – Revised 08/16/2023
City of Maywood
Code Compliance Officer I Probationary Period: One Year FLSA Status: Nonexempt
Bargaining Unit: AFSCME
Approved by City Council: 08/23/2023
Resolution No.: 6319
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under supervision of the Director of Building and Planning, performs the duties insuring community compliance of the Municipal Code; receive complaints; investigates and identify municipal code violations; take appropriate action related to the violations; keep an accurate record of all cases; perform field inspections; researches appropriate laws, codes, and regulations; work with the public at the counter; works with other Departments and Agencies such as, but not limited to, Building, Planning, Finance, Los Angeles County Public Health and Los Angeles County Sheriff’s Department; and perform related duties as assigned.

ESSENTIAL JOB FUNCTIONS
As defined under the Americans with Disabilities Act, essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodation will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
• Performs inspections of commercial, industrial, and residential properties and application of federal, state, and county codes, related regulations and restrictions, and municipal code requirements.
• Maintains related logs and records.
• Responds to oral and written inquiries; provides technical assistance to coworkers, contractors, and the public in regard to code interpretations, zoning enforcement, inspection requests, department policies and procedures. • Conducts research and prepares reports regarding work unit activities, or regarding selected inspections, complaints and disputes.
• Provides instructions and answers questions; coordinates the scheduling and completion of projects by determining operational priorities and resolving workload problems; schedule

Code Compliance Officer I – Revised 08/16/2023
appointments, coordinate meetings and office conferences, coordinate filing of criminal charges and testify in court proceedings.
• Maintains communication with the Director of Building and Planning. • Investigate complaints involving violations and illegal uses of private property or public right-of-way such as noise, vehicle storage, sign placement, littering, zoning. • Address and resolve complaints regarding compliance with the enforcement of Zoning Code and other City Ordinances.
• Conduct field investigations.
• Issue correction notices and orders to comply.
• Attends various City Commission meetings and provides information of ordinances, proposed changes, policies and procedures; research proposed ordinances as directed; prepare statistical and photographic reports on a regular basis to resolve zoning enforcement issues; perform related duties as assigned. Weekends may be required. • Works closely with various Department and Divisions to bring properties into code compliance.

MINIMUM QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
• related federal and state laws, rules, regulations, policies and procedures • building tools and materials; accepted safety methods • principles and techniques of inspection
• methods of conducting zoning and substandard housing inspections.

Skill and Ability to:
• Read and interpret and explain building plans, specifications and federal, state, county and local codes.
• Comprehend and correctly use a variety of informational, technical, regulatory documents, including assessor’s maps, tract maps, billing and invoices, policy and procedures, policy memos, resolutions, and municipal ordinances and codes. • Analyze unusual situations and resolve through application of codes, related requirements and restrictions.
• Deal constructively with conflict and develop effective resolutions. • Communicate effectively in a courteous and competent manner verbally and in writing with city administrators, officials, co-workers, contractors, citizens, other agency personnel, and engineers/contractors.
• Operate a variety of automated office machines including copier, fax machine, telephone, personal computer, cell phone and peripheral equipment. • Establish and maintain cooperative and effective working relations. • Prioritize daily duties, projects and assignments.

Code Compliance Officer I – Revised 08/16/2023
Education and/or Experience:

Any combination of equivalent education, training and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Examples of acceptable education and experience are graduation from high school or equivalent and three (3) years’ experience, or its equivalent, relating to interpretation and enforcement of municipal rules and regulations, complaints procedures, zoning enforcement, code enforcement or related field. Experience in code enforcement in a governmental agency or closely related field of an investigative nature is preferred. A Bachelor's Degree in Public Administration, Planning, Criminology or related field is highly desirable. Ability to speak Spanish is highly desirable.

Licensing/Certification Requirements: (positions in this class typically require) • Possession of a valid California Class C driver’s license is required and must be retained without restrictions throughout employment.
• Successful completion of PC832 Arrest, Search and Seizure within one (1) year of employment.
• Completion of California Association of Code Enforcement Officers (CACEO) Modules 1-3 within three (3) years of employment.

Working Conditions:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-bycase basis. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to and/or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate in the field.
• Work is performed in office and field environments.
• May be subject to repetitive motion such as typing, data entry, and vision to monitor. • May be subject to exposure to extreme weather conditions, hazardous chemicals, fumes, infectious diseases, toxic waste, air and water borne pathogens, unsafe and unhealthy building conditions, and rough or unstable terrain.
• May be subject to extended periods of walking, standing, driving, pushing, pulling, bending, reaching, kneeling, climbing ladders, lifting or carrying building materials. • Must be able to lift up to 50 pounds.
• Will be required to drive City vehicles.

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 18.

DATE: August 23, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER SUBJECT: CONSIDERATION OF APPROVING THE ESTABLISHMENT OF A UTILITY BOX ART

PROGRAM AND AUTHORIZING STAFF TO ADVERTISE AND PUBLISH THE CALL

FOR ARTIST REQUEST FOR PROPOSALS AND APPLICATIONS FOR THE

PAINTING OF TRAFFIC CONTROL UTILITY BOXES IN THE CITY
RECOMMENDATION:

Staff recommends that the City Council approve the establishment of a Utility Box Art Program as outlined in the agenda report and authorize staff to advertise and publish the Call for Artist Request for Proposals for the painting of traffic control utility boxes in the City.

BACKGROUND:

Utility box art programs have become popular streetscape and public art projects throughout the United States.

The objectives of utility box art projects typically are to beautify the public realm, create public art, and to deter graffiti “tags” from appearing on utility boxes. The utility box art program proposed in the City of Maywood would be implemented with these same objectives. The utility boxes that would be included are City-owned and maintained traffic signal boxes. Covering traffic signal boxes with art is a relatively inexpensive way to deliver public art to the area and turns them into positive assets for the neighborhood.

At the direction and request of the Council, City Staff has developed a Utility Box Art Program. This program is a public art beautification program designed to transform common traffic control utility boxes in the City into distinctive works of art, creating a more vibrant, attractive cityscape. The program also aims to celebrate local artists and their artwork, acts as a deterrent to graffiti, and involves the City and County residents in contributing to the beautification of the City.

DISCUSSION:

Staff has researched similar successful programs in other cities and recommends the following parameters for the program:
• All artists must reside in the City of Maywood;
• Artists must submit their application and design, which will be printed in the form of a wrap by a thirdparty vendor; • City will provide a stipend of $50, recognition during a City Council meeting, and include art on the City's website via an interactive map with a brief art piece description and artist's name; • All entries must be original design and artwork suitable for viewing by all ages; • All artists will be responsible for all art materials and supplies for the creation of the artwork. All artwork

will be enlarged and submitted to a third-party vendor for printing. • Upon selection and execution of the Artist Agreement, artists' art will be displayed in an interactive map on our City's website with a brief description of their artwork; • City Staff will form a review committee to review and select from the applications and designs submitted by artists; and,
• Follow the additional guidelines within the Utility Box Art Program (Attachment 1).

After the launch of the calling for artists campaign, staff will provide the City Council with updates on the development of this program. With respect to the review and selection of the artist and design, the City Manager will form a committee comprised of two Council Members, two City staff members, one resident and one youth from the City to be on this committee.

LEGAL REVIEW:

City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact should the City Council approve this item. Once the artists and designated areas are approved, staff will use Clean California Project grant funding money to incentivize participants.

ATTACHMENT(S)

1. Utility Box Art Program

Utility Box Art Program
The City of Maywood Utility Box Art Program is a public art beautification program designed to transform common traffic control utility boxes in the City into distinctive works of art, creating a more welcoming, vibrant, and attractive cityscape. The City is seeking original designs by local artists to cover designated utility boxes in Maywood.

The Program is Open to:
 Local artists residing in the City of Maywood.
 All will go through an application process and provide one original design proposal.

Artwork Execution Options:
 Artist will submit their design, and once selected, the design will be printed on vinyl and installed by a third-party vendor.

Stipend and Incentives:
 City will provide a stipend of $50;
 Artists will also be recognized during a regular scheduled City Council meeting;  Artists selected artwork will be uploaded to the City’s website via an interactive map; and,  Artists selected artwork will be posted on the City’s social media platforms.

Calling Artists Flyer Information
 All artists must live in the City of Maywood.
 Project Timeline:
o Application Submission Deadline: TBD
o Artist(s) Selection Deadline: TBD
o Final Design Deadline: TBD
o Project Painted / Installed: TBD
Displaying the Artwork via the City’s Website:

Dedicate a city webpage to this program and provide a City of Maywood Utility Box Art Program Map. The map will display the exact location of each utility box, a picture of the finished artwork, a description of the artwork, and the name of the artist.

Artist Guidelines and Requirements:

Artist Eligibility
 Artists must reside in the City of Maywood and is open to all ages.  Application is open to both professional artists and students. Professional artists who are new to the field of public art are encouraged to apply.  Artists must submit their application and design by the deadline date. No exceptions.  Artists must submit one (1) artwork piece, which will be professionally printed and displayed on a local utility box.

Stipend / Incentive
 Selected artists will be awarded a $50 stipend for their final design; this is inclusive of all artist design fees, supplies, and time spent.
 City staff must verify all information provided and present to the selected Ad Hoc Committee.

Artist Responsibilities
 It is the responsibility of the artist to submit a complete application by the due date listed on the application, as well as to include all required artwork.  The artist must provide a final original design.
 The artist retains the copyright of the artwork, however the City is provided an irrevocable license for its non-commercial use.
 The artist must execute the City’s Artist Agreement in the form approved by the City Attorney.

City Responsibilities
 The City will work with artists and/or a third-party vendor to install the selected designs as a graffiti-resistant vinyl wrap on each box.
 The City is responsible for the maintenance of artwork.  The City has the right to copy, reproduce and adjust the artwork as it sees fit, in perpetuity.  The City has the right to remove, replace or adjust the artwork as necessary for the duration of the project and/or the artwork.
 The City has the discretion to select or reject any artwork.

Design Guidelines
 All artwork must be original and created by the artist.  Art should be bright, bold, and inviting.
 Art should be visible from a distance, creative, and innovative.  Artwork must not contain:
o Political statements or persons
o Religious references, symbols, or numbers
o Copyrighted or trademarked material
o Corporate or organizational branding

o Offensive or obscene references or imagery
o Representation of traffic signals or signs
 Only original artwork is accepted. Designs may not include any breach of intellectual property, trademarks, brands, images of illegal activity, or involve the attachment of objects to the utility box.

Items to be Determined by the Selection Committee:
 Placement of Artwork (Designated Sites)
 Evaluation Criteria
 Timeline
Site Specific Themes and Ideas
 Educational
 School Mascots
 Future Leaders
 Public Safety
 Public Works
 Maywood’s Historical Background
 Industrial
 Family
 Economic Development

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 19.

DATE: August 23, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: RECEIVE AND FILE PROJECT UPDATE ON THE RIVERFRONT PARK

RENOVATION
RECOMMENDATION:

Staff recommends that the City Council receive and file this report and provide any direction as needed.

BACKGROUND:

Maywood Riverfront Park is a 6.6-acre site, formerly a superfund site, as part of the Los Angeles River Greenway Project, completed and opened in 2008 to re-establish natural areas, greenspaces, and parks along the river as a means of promoting economic viability and recreational amenities for the community. In 2018, an extension of the Maywood Riverfront Park was made available to the public. The Park is generally bounded by Slauson Avenue, Alamo Avenue, 59th Place, and Walker Avenue and includes a state-of-the-art playground for young children, basketball courts, native plant landscaping, picnic areas, green infrastructure elements, and a convenient access point to the bike path along the Los Angeles River.

This past year, the City, in collaboration with the National Fitness Campaign, installed a free and accessible fitness court at Riverfront to benefit the health and quality of life for the youth, seniors, and families. The project included the removal and disposal of grass and soil, forming and pouring the fitness court slab and access sidewalk, excavating and constructing shade structure footings, adjusting the sprinkler system, installation of fitness court anchors/hold down, installing fitness court wall and equipment, spraying floor marking and applying decals. This project was funded by the Los Angeles County Regional Park and Open Space District (“RPOSD”) (Measure A funds) and the State of California Natural Resources Agency, a grant that was provided to the City as part of a direct State budget allocation from Assemblymember Anthony Rendon in fiscal year 21/22. This project is the beginning of the proposed park rennovations.

DISCUSSION:

In the fiscal year 2022-2023, the City Manager's office submitted requests and partnered with the Los Angeles Neighborhood Land Trust for funding from several Grant Programs for improvements to the City of Maywood Riverfront Park. As a result, the project was selected and approved for funding by the California Department of Parks and Recreation, Los Angeles County Regional Parks and Open Space District, and the Rivers & Mountains Conservancy (RMC).

The Maywood Riverfront Park Renovation Project is currently included in the Capital Improvement Project

(CIP) for the fiscal year 2023-2024. A conceptual site plan for the renovation of the Park has been developed by Los Angeles Neighborhood Land Trust with input from City staff, Communities for a Better Environment (CBE), and the residents of Maywood to ensure the park represents and reflects the community's needs for park space.

The following major park components have been recommended for improvement:
• Playground layout and equipment – The proposed design includes new 2 to 12-year-old play equipment. The amenities include an expanded ADA-accessible playground with shade, water play areas, and new and larger picnic areas centrally located near the playground. • Sports field/Restroom renovations/Picnic areas – The design includes installing a synthetic turf soccer field, volley court and adding an outdoor shaded picnic area. It also includes adding two new exercise areas, updating the restroom buildings, removing and upgrading lighting, and upgrading basketball and handball courts.
• Park landscape – Design includes updating the ADA walking path, seating, pedestrian bridge crossing, landscape planting, and adding bilingual art elements and signs to commemorate the Sleepy Hollow Memorial. Improve the irrigation system and central grassy lawn, add planting areas with California Native plants and shade trees, install a series of planted bioswales at the Sleepy Hollow Lagoon Memorial, and update wayfinding signage along the bike path. • Heat-Island Reduction– The design includes the installation of a reflective surface on the parking lot and stormwater capture elements.

Budget
The park's renovation will be funded through various grant sources. The following funds have been secured for the CIP renovation project:

Fiscal Year Amount Fund
2022-2023 $1,500,000 State of California, Budget Request (Assemblymember Anthony Rendon)
2022-2023 $1,500,000 State of California, Budget Request (State Senator Lena Gonzalez)
2022-2023 $2,200,000 Rivers & Mountains Conservancy
(RMC) – LLAR Prop 1
Subtotal $5,200,000
2022-2023 $655,364 RPOSD Competitive Funding Grant
2022-2023 $445,418.87 RPOSD Annual Allocation Measure A 2022-2023 $177,952 State of California Per Capita Grant 2022-2023 $ 16,684 State of California Per Capita Grant 2021-2022 $350,000 State of California Special Grant
(State Senator Lena Gonzalez)
Total $6,845,418.87
Cost Estimate
The estimated total project cost (design, construction, and administration) is estimated to be above the total raised thus far. Due to this the City and Land Trust has submitted additional funding requests. It is imperative to note that the budget proposal is developed based on a conceptual site plan, project cost estimates, and grant awards. Therefore, the economic impact of various global and national events, coupled with inflation pressure, may significantly impact project costs at the time of project advertisement.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact on the general fund. The Riverfront Park Renovation project budget is currently

estimated at $6,845,418.87. The project will be funded with an appropriation from the City’s Capital Improvement Program. Grants' revenue sources, including prior year balances, remain the primary source of funding for the renovation project.

Although this report is focused on the Riverfront renovations, it should also be noted that the City's significant renovations at Maywood Park have been due to additional parks/facilities grants through State budget allocations from Assemblymember Anthony Rendon. Such grants have been utilized to replaster and re-tile the city's pool, provide various upgrades at the Dodger Dreamfield, and this year's State budget includes a $750,000 grant for the city to use on facilities/parks.

ATTACHMENT(S)

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 20.

DATE: August 23, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER SUBJECT: DISCUSSION AND DIRECTION REGARDING FILLING THE CITY CLERK VACANCY PURSUANT TO GOVERNMENT CODE SECTION 36512 CAUSED BY A

RESIGNATION
RECOMMENDATION:

Staff recommends that the City Council discuss the options outlined in the staff report and provide staff with further direction.

BACKGROUND:

Former City Clerk, Andrea Aguilar, submitted a letter of resignation to the City Manager and City Council as she recently moved out of the City of Maywood. The effective date of her resignation was July 14, 2023.

Pursuant to Government Code Section 1770(c), City Clerk Aguilar's resignation created a vacancy for the elected City Clerk position. Government Code Section 36512(b) outlines the options for the City Council with regard to the City Clerk vacancy.

DISCUSSION:

Government Code 36512(b) is the relevant code section and provides as follows: "If a vacancy occurs in an elective office provided for in this chapter, the Council shall, within 60 days from the commencement of the vacancy, either fill the vacancy by appointment or call a special election to fill the vacancy." The 60th day following the vacancy date is September 12, 2023. The following outlines the process to be followed for either an appointment or special election.

Process for Making an Appointment
Once the office is effectively vacant, the City Council has 60 days from the date of the vacancy to appoint a replacement City Clerk. State law does not specify a particular process for such selection and there are a variety of ways in which an appointee can be selected.

For example, the City Council may, but it is not required to, solicit resumes and statements of interest from residents who wish to be considered. The City Council could designate an ad hoc committee of the City Council to review these resumes and make a recommendation to the entire City Council. The City Council could also decide to have the entire City Council review the resumes and statements. In that case, the review of the resumes and statements would be conducted at a duly noticed meeting in accordance with the Brown Act. The City Council could, but it is not required to, have interviews of the applicants, but those interviews would also occur in open session. Alternatively, the City Council can seek out potential replacements without the formality of an application process or, if it desires to use an ad hoc committee process, it may direct the ad hoc committee to do so and the ad hoc committee can make a recommendation to the entire City Council.

It should be noted that the above are suggestions that have been followed by other cities when faced with a vacancy or their City Council--the process for filling the City Clerk position is the same. The City Council is not obligated to follow the procedures outlined above, nor is the City Council obligated to appoint a replacement from among the persons who filed resumes or statements or from those recommended by an ad hoc committee, should the City Council use an ad hoc committee. Regardless of the method, if the City Council desires to appoint, the City Council should discuss the manner in which it desires to solicit a potential appointee and provide direction to City staff.

The length of office for an appointed City Clerk is also provided for in Government Code Section 36512. In this case, because the City Clerk resigned in the second half of the term of office, Government Code Section 36512(b)(2)(B) states that the appointed City Clerk shall hold office for the unexpired term of the former incumbent, which ends in November 2024. The next general municipal election is November 5, 2024.

Calling a Special Election
Alternatively, the City Council could choose to call a special election to fill the remaining portion of City Clerk Aguilar's term. Under Government Code Section 36512(b)(1), that election shall be held on the next "regularly established election date" that is at least 114 days from the date the special election is called. Under Elections Code Section 1000, the next "regularly established election date" following the vacancy is March 5, 2024. The person elected at the election shall serve the remainder of City Clerk Aguilar's term until the election in November of 2024. If the City Council recalls, City Clerk Aguilar was elected to fill a partial term since the City Clerk previously resigned. If the City Council chooses to call a special election, the City Clerk position would remain vacant until then.

In conclusion, a decision must be made by September 12, 2023. There is no cost if the City Council chooses to appoint a new City Clerk until the office is filled at the next regular election in November 5, 2024. Alternatively, the City Council could leave the office vacant and hold a special election in March 2024. The person elected would serve the remaining term only for eight months until November 2024. There is also the cost of holding a special election that is not at the same time as the City's general election.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

If the City Council calls for a special election, there will be an additional cost to hold that election in March 2024 which is not at the same time as our general municipal election. This could be $50,000-$100,000.

ATTACHMENT(S)

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 21.

DATE: August 23, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CLAUDIA ZAVALA, COMMUNITY SERVICES LIAISON
SUBJECT: CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND

APPLICATION FROM CSU FULLERTON/CREAL/CSFU PHILANTHROPIC FOUNDATION IN THE AMOUNT OF $10,000.

RECOMMENDATION:

Staff recommends that the City Council approve the Community Benefit Fund Application from CSU Fullerton/CREAL/CSFU Philanthropic Foundation (Foundation) in the amount of $10,000.

BACKGROUND:

The Application is dated July 18, 2023, and was received by email from the applicant. The City of Maywood has established a “Community Based Fund” to support community-based programs and activities. Applicant eligibility is determined by the City’s Community Benefit Fund Guidelines and Procedures (“Guidelines”) for the distribution of funds to eligible organizations that provide community-based programs, community activities and educational activities.

CSU Fullerton/C-REAL/CSFU Philanthropic Foundation (Foundation) has partnered with the City of Maywood, since 2009, to provide the Maywood Education Fair in the Maywood community. The Maywood Education Fair is led by master’s students attending CSU Fullerton in the Educational Leadership program. Through CREAL, a research center on the CSU Fullerton campus, these students work through the CSUF Philanthropic Foundation to educate and develop a “college-going” culture in the community.

Over the past four years, the Foundation has been the recipient of a Community Benefit Grant from the City. In the previous year, the foundation granted scholarships to 39 graduating high school seniors. Among these, 33 students were presented with $1,000 each, while six students received $500, making a combined total of 39 deserving awardees. The City's grant was allocated exclusively towards these scholarships. Notably, a significant portion of these scholarships, specifically 20 out of the 39, were awarded to students from Maywood.

DISCUSSION:

Only an “Eligible Organization” may apply for this grant. Per the grant guidelines, this includes non-profit agencies that provide programs or services to residents of the city, a school or school-based/affiliated organization in the city or other city-based organizations. The Eligible Organization must also be in existence prior to submitting an application and have a record of successfully providing the services for which funding is requested. The City Council is authorized under the Guidelines to award grants up to $10,000 under certain circumstances.

According to the requester’s application, the Foundation has been in existence since 2009 and is a nonprofit organization based at Cal State Fullerton. This organization has provided scholarships to students within the City of Maywood and fits into a category that makes them eligible to receive funds.

The Guidelines also require that an Eligible Organization provide an eligible service or activity defined as a program, service, activity, event, or other similar activity that has a benefit to the residents of the City or a specified target group by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents of the City.

The applicant states that the Foundation is requesting funds to be used to provide the following:
• Through a competitive process, we will offer eight (8) $1000 college scholarships to qualified students in the community, which total $8,000. Scholarships are provided for students that attend high schools in Maywood and/or live in Maywood.
• $2000 of these funds will assist in paying for giveaways, prizes, gift certificates and food for the Education Fair, including the scholarship awards event and the Leadership Development Institute required of all scholarship recipients.

Accordingly, based on the documentation provided by the applicant in support of their application, the staff recommends that the City Council approve their request.

LEGAL REVIEW:

The City Attorney has not yet reviewed this report.

FISCAL IMPACT:

The City currently has budgeted $75,000 in the Community Benefit Fund for fiscal year 2023/2024. To date, $17,000 has been spent fro, this account. Therefore, there is an adequate budget and no additional budget appropriation is needed.

F.Y. 23-24 Impact: $10,000 Current F.Y. Budget: $75,000 Fund Impacted: 100 (General Fund) Budget adjustment requested: $0 Source of funds: 6301 (Community Benefit Fund) Updated Account Budget: $17,000 Account Number: 100-302-6201-9999 For fiscal year: 2023-2024

ATTACHMENT(S)

1. CSUF_CREAL CBFApp_23-24

2. Community Benefit Fund Guidelines and Procedures12.2021

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND APPLICATION
Please Type/Print Information
(attach additional pages as needed)
Date : _____
Application Funding Cycle Application Due Date
Q1: July 1 – September 30 June 1
Q2: October 1- December 31 September 1
Q3: January 1 - March 30 December 1
Q4: April 1 - June 30 March 1
Amount Requested: _________________
Organization Name: Phone Number:

Street Address: Fax Number:

City,State, Zip: Federal EIN:

Contact Person:

Contact Email Address:

Provide a detailed description of your organization. For example, are you a school, school• based or affiliated entity, youth program, community based organization, etc.

Does your organization have non-profit status with theInternal Revenue Service? Yes No (If yes,attach documentation)
How long has this organization been in existence (provide date)? Is the organization located/based in Maywood or does it provide programs or services to Maywood residents? Yes No If yes, please explain.

Describe how the requested funds will be used? Attach a proposed budget.

What is the anticipated time-frame to provide the proposed program, service, event activity or goods and the expenditure of the requested funds?
Describe the organization's efforts in obtaining funding from other sources? How will the requested funds have a benefit to Maywood residents? How will the requested funds enhance the quality of life or the delivery of services for Maywood residents?
How will the requested funds provide educational opportunities for Maywood residents or students?
Has your organization previously received funding from the City of Maywood? Yes No If yes, identify the use of the funds, total amount, and fiscal year in which the funds were received.

Is a member of your organization's board or executive leadership a City employee, an elected or appointed City official, or a family member of a City employee or elected or appointed City official? Yes No If yes, please explain.

By my signature below, I hereby certify, under penalty of perjury, that I am qualified to sign for and bind the named organization and that the information contained within and submitted with this application is complete, true and accurate. I have received a copy of the Community Benefit Fund Guidelines and Procedures and agree to abide by its provisions. If awarded funding, an agreement will be required to be executed.

Date: Signature:

Print Name and Title:

Date Received Eligibility Verified Date Approved Date Denied Amount Awarded
Revised 9.28.22

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
1 Rev. 2/2022
I. BACKGROUND
The City of Maywood has established a “Community Benefit Fund” to support community based programs and activities.

II. PURPOSE
The purpose of this policy is to provide guidelines and procedures for the distribution of public funds, which will in turn fun community programs, activities and educational activities conduct by Eligible Organizations that meet the requirements and guidelines set forth by the City Council in this policy.

III. ELIGIBILITY AND POLICY
A. Eligible Organizations. The requesting organization must be: (1) a non-profit agency as defined by the Internal revenue Service (IRS) with a tax exempt status of 501(c)(3) and is in good standing in the State of California based in the City or provides programs or services to residents of the City; a school or school-based/affiliated organization located in the City; or other City-based organization such as athletic organizations or community groups (collectively called “Eligible Organizations”); (2) must be in existence prior to submittal of an application; and (3) must have a record of successfully providing the type of service, activity or program for which funding is requested.

B. Eligible Services and Activities. To apply for a grant under the City Community Benefit Fund, the Eligible Organization must provide a program, service, activity, event or other similar activities that have a benefit to the residents of the City of Maywood or the specified target group within the City by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents or students of the City. Categories of services and activities eligible for grants include but are not limited to educational programs, cultural activities (i.e. music, art, dance, recreation), youth athletics, civic projects, health and safety programs, services sponsored by Maywood community organizations and public services (i.e. senior services, youth programs, health services). If the request relates to a community event, the event must be advertised and open to the public. Grants will be awarded in maximum amounts of no more than $5,000. In limited circumstances, the City Council has the discretion to award grants in an amount not to exceed $10,000.

C. Restrictions and Ineligible Organizations.

1. Grants shall not be used for religious activities or political campaigning purposes or activities.

2. A non-profit entity, a school or school-based/affiliated organization or other City-based organizations such as athletic organizations or community groups that have

2 Rev. 2/2022

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
as a member of their board or executive leadership a City employee, a City elected or appointed official or members of their family, are not eligible to apply for a Community Benefit Fund grant. Family members include spouse or domestic partner, child, parent, grandparent, grandchild, cousin, aunt, uncle, sibling, niece, nephew, parent-inlaw,brother-in-law or sister-in-law, as well as all step relationships.

D. City Projects. This policy does not preclude the City from undertaking and funding projects on its own initiative that would be a benefit to the community.

IV. APPLICATION PROCEDURES
A. Submittal of an Application. Applicants must use the Community Benefit Fund application form. Forms are available on the City website at www.cityofmaywood.org and at Maywood City Hall at 4319 E. Slauson Avenue, Maywood, CA 90270.

Applications may be requested by email at [email protected] B. Application Deadline. The City Council will have quarterly application cycles available to consider requests contingent upon monies being available under the program. The application cycles and deadlines are as follows:

Application Cycle
Quarter 1: July 1 - September 30 June 1
Quarter 2: October 1 - December 31 September 1
Quarter 3: January 1 - March 30 December 1
Quarter 4: April 1 - June 30 March 1
Application Deadline
The application must be submitted by 5:00 p.m. on the applicable deadline date addressed to: City of Maywood, Attention: Community Benefit Fund via City Manager’s Office, 4319 E. Slauson Avenue, Maywood, CA 90270.

C. General Information.

1. Applicants may apply for funds during any application cycle.

Notwithstanding, funds must be requested and spent during the same fiscal year in which the award was approved by the City Council.

2. Organizations may submit only one application per fiscal year.

3. Funding to an Eligible Organization will not constitute a precedent for contributions in subsequent fiscal years.

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
3 Rev. 2/2022
V. EVALUATION OF APPLICATION AND SELECTION PROCESS
A. Review of Applications. Following the application deadline, City Staff will review the applications. Applicants may be contacted if further information is requested, to answer questions, clarify their application, etc. All applications will be evaluated to ensure that the applicant is an “Eligible Organization” and that purpose for which the grant is sought is consistent with this policy. Applications and recommendations of Staff, if any, will be presented to the City Council during a regular scheduled City Council meeting for the Council’s consideration and approval.

B. City Council Action. The City Council will take final action on award of all grants and maintains the discretion to fund in whole or in part any request or not to fund any or all requests during the Application Cycle. Alternatively, the City Council may hold-over any application into the next Application Cycle. In the case of multiple applications that are competing for limited available funds, consideration may be given to applications based on the following criteria: (i) the number of residents who are expected to benefit, participate in or be positively impacted by the program; (ii) the performance of the applicant in prior years, including demonstrated fiscal responsibility and compliance with applicable requirements; (iv) the amount of funding previously award to the applicant or the program or event in prior years; and (v) the total amount of funding requested as a proportion of the total available funds for the applicable fiscal year.

VI. POST AWARD REQUIREMENTS
A. Agreement. All Eligible Organizations elected to receive funds will be required to sign and execute an agreement with the City of Maywood.

B. Reporting. Eligible Organizations must complete a report, within 45 days of fund expenditure, describing the use of the grant and amount expended, the number of participants in the event or program, copies of any publicity of the event or program, and a narrative regarding the benefit to the City of Maywood. The City reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. Failure to submit this required report will make the Eligible Organization ineligible for allocation of future funds until the required report is submitted. These reports will be reviewed and taken into account for evaluating subsequent funding proposals from that entity.

C. Request for Funds. The Eligible Organization receiving the funds is responsible for submitting a funds request to the City’s Finance Director and shall allow the City up to 30 days to process the request. If a third-party vendor is the recipient of the funds (i.e. bus company used for field trip), then the request shall include the information regarding that vendor including their Tax Identification Number and the check shall be made payable to that vendor. If the grant is to be used to purchase tangible goods or services, the City has the discretion to purchase the goods or services directly and

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
4 Rev. 2/2022
pass-through the goods or services to the Eligible Organization rather than provide the funding.

D. Return of Funds to the City. Unexpended funds must be returned to the City at the end of the fiscal year. Funds must also be returned to the City if the City determines that the applicant has not performed in accordance with the approved application listing the use of the funds.

E. Failure to Abide by Policy. The failure of an Eligible Organization to abide by this Policy will result in the Eligible Organization being denied for funding in the future.

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 22.

DATE: August 23, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CLAUDIA ZAVALA, COMMUNITY SERVICES LIAISON
SUBJECT: CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND APPLICATION FROM SOUTHEAST RIO VISTA YMCA IN THE AMOUNT OF $10,000 RECOMMENDATION:

Staff recommends that the City Council discuss and provide direction to staff regarding the Community Benefit Fund Application from Southeast Rio Vista YMCA in the amount of $10,000.

BACKGROUND:

The Application is dated July 12, 2023 and was received by email from the applicant to provide Maywood families a chance to experience the YMCA’s Winter Family Camp at Big Bear. . The City of Maywood has established a “Community Based Fund” to support community-based programs and activities. Applicant eligibility is determined by the City’s Community Benefit Fund Guidelines and Procedures (“Guidelines”) for the distribution of funds to eligible organizations that provide community-based programs, community activities and educational activities.

Most recently, on April 26, 2023, the City Council approved financial assistance for Maywood residents for Teen and Family Sleep Away Camp as an alternative to Sleep Away Camp which had low enrollment the previous year. Once again, there was low enrollment for the Teen Sleep Away Camp, whereas in Family Camp there were 22 families registered. Cost per family was $645, which included breakfast, lunch and dinner and activities.

DISCUSSION:

Only an “Eligible Organization” may apply for this grant. Per the grant guidelines, this includes non-profit agencies that provide programs or services to residents of the city, a school or school-based/affiliated organization in the city or other city-based organizations. The Eligible Organization must also be in existence prior to submitting an application and have a record of successfully providing the services for which funding is requested. The guidelines provide that the City Council can award grants up to $10,000.

According to the requester’s application, Southeast Rio Vista YMCA has been in existence since 1882 and is located in the City. Due to the requestor being part of an organization that is located within the City, they fit into a category that makes them eligible to receive funds.

The Guidelines also require that an Eligible Organization provide an eligible service or activity defined as a program, service, activity, event, or other similar activity that has a benefit to the residents of the City or a specified target group by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing

educational opportunities for the residents of the City.

The applicant states that the Southeast Rio Vista YMCA is requesting funds to be used to provide Maywood families a chance to experience the YMCA’s Winter Family Camp at Big Bear. Families will experience the great outdoors at the YMCA’s ACA-accredited YMCA Camp Whittle, located approximately two miles away from Big Bear Lake. Activities include hiking, a climbing course, swimming, field games and arts & crafts.

There are three (3) date options for the Winter Family Camp.

The YMCA is requesting financial support to send 12 low-income Maywood families to Camp Whittle. The following is a breakdown of dates available and costs per family:

Dates – December 1–3, December 8–10, December 15-17, 2023.

Cost - $645.00 per family, (includes breakfast, lunch and dinner for the weekend) for 12 families = $7,740.00.

Fees do not include bus transportation.
• Bus fees for two (2) charter buses roundtrip service will be $3,400.00.

Accordingly, based on the documentation provided by the applicant in support of their application, staff recommends that the City Council approve their request.

LEGAL REVIEW:

The City Attorney has not yet reviewed this report.

FISCAL IMPACT:

The City currently has budgeted $75,000 in the Community Benefit Fund for fiscal year 2023/2023. To date, $17,000 has been spent from this account. Therefore, there is an adequate budget and no additional budget appropriation is needed.

F.Y. 23-24 Impact: $10,000 Current F.Y. Budget: $75,000 Fund Impacted: 100 (General Fund) Budget adjustment requested: $0 Source of funds: 6301 (Community Benefit Fund) Updated Account Budget: $17,000 Account Number: 100-302-6301-9999 For fiscal year: 2023/2024

ATTACHMENT(S)

1. YMCA CBF Application 2023

2. Community Benefit Fund Guidelines and Procedures12.2021

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND APPLICATION
Please Type/Print Information
(attach additional pages as needed)
Application Funding Cycle
Q1: July 1 – September 30
Q2: October 1- December 31
Q3: January 1 - March 30
Q4: April 1 - June 30
DateofApplication:

Amount Requested: _
Organization Name: Phone Number:

Street Address: Fax Number:

City,State, Zip: Federal EIN:

Contact Person:

Contact Email Address:

Provide a detailed description of your organization. For example, are you a school, schoolbased or affiliated entity, youth program, community based organization, etc.

Does your organization have non-profit status with theInternal Revenue Service? Yes No (If yes, attach documentation)
How long has this organization been in existence (provide date)? Is the organization located/based in Maywood or does it provide programs or services to Maywood residents? Yes No If yes, please explain.

Describe how the requested funds will be used? Attach a proposed budget.

July 12, 2023
$10,000.00
X
Southeast Rio Vista YMCA 323.588.2256
4801 E. 58th Street
Maywood CA. 90270
Gerry Salcedo
[email protected]
95-1644052
The mission of the Southeast-Rio Vista YMCA community-serving non-profit organization is to strengthen communities through youth development, healthy living, and social responsibility. x
139 years – since 1882
x
The Southeast-Rio Vista YMCA (SERV Y) is one of the YMCA’s Cradle to Career Success branches in the core of urban LA County where communities are among the most in need of health, fitness, and community programs for youth, families, and seniors. The SERV Y provides quality, year-round sports and fitness programming for youth, including those who could not otherwise access any; wellness programming to families who often lack access to nutrition education and safe, free play space; a variety of senior programs, including health and wellness activities, volunteer opportunities, and even meal support; services to immigrant populations via its New American Welcome Center (NAWC); and, more.

Funds will be used to send 12 families (96 total participants) to one of our Sleep away Camps in Big Bear during the month of December. Families will experience the great outdoors at our ACA-accredited YMCA Camp Whittle, located approximately two miles away from beautiful Big Bear Lake.

Activities include hiking, a climbing course, swimming, field games, arts & crafts, and so much more! During a week of camp our campers will grow in their leadership skills, compassion, responsibility, teamwork, personal wellness, social engagement, and environmental stewardship. Over 80% of parents report that after a week of camp, their children have grown in confidence and responsibility. Why? Camp Whittle succeeds because it offers the greatest combination of: 1) caring counselors, educators and administrators; 2) programs that focus on health, STEM learning, self-confidence, and team-building; and 3) a location and facilities conducive to friendship, learning, and fun. All our campers, no matter where they come from, are given the chance to build on the educational skills they already possess, keeping them on track for academic success when they return to school.

If yes, identify the use of the funds, total amount, and fiscal year in which the funds were received.

Is a member of your organization's board or executive leadership a City employee, an elected or appointed City official, or a family member of a City employee or elected or appointed City official? Yes No If yes, pleaseexplain.

By my signature below, I hereby certify, under penalty of perjury, that I am qualified to sign for and bind the named organization and that the information contained within and submitted with this application is complete, true and accurate. I have received a copy of the Community Benefit Fund Guidelines and Procedures and agree to abide by its provisions. If awarded funding, an agreement will be required to be executed.

Date: Signature:

Print Name and Title:

Date Received Eligibility Verified Date Approved Date Denied Amount Awarded
Revised 3.30.22
What is the anticipated time-frame to provide the proposed program, service, event activity or goods and the expenditure of the requested funds?
The following dates are currently available December 1-3, 2023, December 8-10, 2023, or December 15-17, 2023 Describe the organization's efforts in obtaining funding from other sources? The remainder of the budget will be supported by the YMCA of Metropolitan Los Angeles and SERV Y’s board members, and other partners, donors, and foundations.

How will the requested funds have a benefit to Maywood residents? The requested funds will be used to provide a unique experience at one of our Sleep away Camps in Big Bear. Families will experience the great outdoors at our ACA-accredited YMCA Camp Whittle, located approximately two miles away from beautiful Big Bear Lake. Activities include hiking, a climbing course, swimming, field games, arts & crafts, and so much more! We are requesting financial support to send 12 low-income Maywood families to Camp Whittle, who otherwise would not be able to take part of this high impact program.

How will the requested funds enhance the quality of life or the delivery of services for Maywood residents?
The Southeast-Rio Vista Y with the assistance of the City of Maywood would like to provide a unique experience at one of our Sleep away Camps in Big Bear. We understand the many of our Maywood families are low income and dealing with many financial difficulties. With this funds, we can provide this experience to families that may not be able to offered a weekend getaway to our local Mountains to experience the great outdoors. According to the CDC access to safe green space is a social-determinate of health. Providing access to Camp Whittle will increase positive health outcomes for those 12 Maywood low-income families.

How will the requested funds provide educational opportunities for Maywood residents or students? Over the past decade, the Southeast-Rio Vista Y has placed a special focus on supporting the most under-resourced neighborhoods, where community members in Maywood are in profound need of access to affordable programs and services, and where more than half of all members depend on scholarships to cover program fees. Due to the location of this Y in a historically disinvested community, Maywood residents have had relatively limited access to private individuals and/or businesses who are able to invest significantly in their capacity. During school closures, camp experiences address learning loss provide educational and academic enrichment for youth and resources for parents/caregivers.

Has your organization previously received funding from the City of Maywood? Yes x
x
No
The Southeast-Rio Vista YMCA received support from the City of Maywood to support with COVID-19 relief efforts for City of Maywood community members through a $20,000 grant in 2020, and a $10,000 grant in 2021 and 2022 x
July 12, 2023 Gerry Salcedo
Gerry Salcedo, Executive Director

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
1 Rev. 2/2022
I. BACKGROUND
The City of Maywood has established a “Community Benefit Fund” to support community based programs and activities.

II. PURPOSE
The purpose of this policy is to provide guidelines and procedures for the distribution of public funds, which will in turn fun community programs, activities and educational activities conduct by Eligible Organizations that meet the requirements and guidelines set forth by the City Council in this policy.

III. ELIGIBILITY AND POLICY
A. Eligible Organizations. The requesting organization must be: (1) a non-profit agency as defined by the Internal revenue Service (IRS) with a tax exempt status of 501(c)(3) and is in good standing in the State of California based in the City or provides programs or services to residents of the City; a school or school-based/affiliated organization located in the City; or other City-based organization such as athletic organizations or community groups (collectively called “Eligible Organizations”); (2) must be in existence prior to submittal of an application; and (3) must have a record of successfully providing the type of service, activity or program for which funding is requested.

B. Eligible Services and Activities. To apply for a grant under the City Community Benefit Fund, the Eligible Organization must provide a program, service, activity, event or other similar activities that have a benefit to the residents of the City of Maywood or the specified target group within the City by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents or students of the City. Categories of services and activities eligible for grants include but are not limited to educational programs, cultural activities (i.e. music, art, dance, recreation), youth athletics, civic projects, health and safety programs, services sponsored by Maywood community organizations and public services (i.e. senior services, youth programs, health services). If the request relates to a community event, the event must be advertised and open to the public. Grants will be awarded in maximum amounts of no more than $5,000. In limited circumstances, the City Council has the discretion to award grants in an amount not to exceed $10,000.

C. Restrictions and Ineligible Organizations.

1. Grants shall not be used for religious activities or political campaigning purposes or activities.

2. A non-profit entity, a school or school-based/affiliated organization or other City-based organizations such as athletic organizations or community groups that have

2 Rev. 2/2022

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
as a member of their board or executive leadership a City employee, a City elected or appointed official or members of their family, are not eligible to apply for a Community Benefit Fund grant. Family members include spouse or domestic partner, child, parent, grandparent, grandchild, cousin, aunt, uncle, sibling, niece, nephew, parent-inlaw,brother-in-law or sister-in-law, as well as all step relationships.

D. City Projects. This policy does not preclude the City from undertaking and funding projects on its own initiative that would be a benefit to the community.

IV. APPLICATION PROCEDURES
A. Submittal of an Application. Applicants must use the Community Benefit Fund application form. Forms are available on the City website at www.cityofmaywood.org and at Maywood City Hall at 4319 E. Slauson Avenue, Maywood, CA 90270.

Applications may be requested by email at [email protected] B. Application Deadline. The City Council will have quarterly application cycles available to consider requests contingent upon monies being available under the program. The application cycles and deadlines are as follows:

Application Cycle
Quarter 1: July 1 - September 30 June 1
Quarter 2: October 1 - December 31 September 1
Quarter 3: January 1 - March 30 December 1
Quarter 4: April 1 - June 30 March 1
Application Deadline
The application must be submitted by 5:00 p.m. on the applicable deadline date addressed to: City of Maywood, Attention: Community Benefit Fund via City Manager’s Office, 4319 E. Slauson Avenue, Maywood, CA 90270.

C. General Information.

1. Applicants may apply for funds during any application cycle.

Notwithstanding, funds must be requested and spent during the same fiscal year in which the award was approved by the City Council.

2. Organizations may submit only one application per fiscal year.

3. Funding to an Eligible Organization will not constitute a precedent for contributions in subsequent fiscal years.

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
3 Rev. 2/2022
V. EVALUATION OF APPLICATION AND SELECTION PROCESS
A. Review of Applications. Following the application deadline, City Staff will review the applications. Applicants may be contacted if further information is requested, to answer questions, clarify their application, etc. All applications will be evaluated to ensure that the applicant is an “Eligible Organization” and that purpose for which the grant is sought is consistent with this policy. Applications and recommendations of Staff, if any, will be presented to the City Council during a regular scheduled City Council meeting for the Council’s consideration and approval.

B. City Council Action. The City Council will take final action on award of all grants and maintains the discretion to fund in whole or in part any request or not to fund any or all requests during the Application Cycle. Alternatively, the City Council may hold-over any application into the next Application Cycle. In the case of multiple applications that are competing for limited available funds, consideration may be given to applications based on the following criteria: (i) the number of residents who are expected to benefit, participate in or be positively impacted by the program; (ii) the performance of the applicant in prior years, including demonstrated fiscal responsibility and compliance with applicable requirements; (iv) the amount of funding previously award to the applicant or the program or event in prior years; and (v) the total amount of funding requested as a proportion of the total available funds for the applicable fiscal year.

VI. POST AWARD REQUIREMENTS
A. Agreement. All Eligible Organizations elected to receive funds will be required to sign and execute an agreement with the City of Maywood.

B. Reporting. Eligible Organizations must complete a report, within 45 days of fund expenditure, describing the use of the grant and amount expended, the number of participants in the event or program, copies of any publicity of the event or program, and a narrative regarding the benefit to the City of Maywood. The City reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. Failure to submit this required report will make the Eligible Organization ineligible for allocation of future funds until the required report is submitted. These reports will be reviewed and taken into account for evaluating subsequent funding proposals from that entity.

C. Request for Funds. The Eligible Organization receiving the funds is responsible for submitting a funds request to the City’s Finance Director and shall allow the City up to 30 days to process the request. If a third-party vendor is the recipient of the funds (i.e. bus company used for field trip), then the request shall include the information regarding that vendor including their Tax Identification Number and the check shall be made payable to that vendor. If the grant is to be used to purchase tangible goods or services, the City has the discretion to purchase the goods or services directly and

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
4 Rev. 2/2022
pass-through the goods or services to the Eligible Organization rather than provide the funding.

D. Return of Funds to the City. Unexpended funds must be returned to the City at the end of the fiscal year. Funds must also be returned to the City if the City determines that the applicant has not performed in accordance with the approved application listing the use of the funds.

E. Failure to Abide by Policy. The failure of an Eligible Organization to abide by this Policy will result in the Eligible Organization being denied for funding in the future.