Agenda packet — Menifee City Council, May 1, 2024 (part 1 of 6)

City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, May 1, 2024
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting City Clerk
CLOSED SESSION (5:00 PM)

1. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION
Gov. Code Section 54956.9(d)(2) or (3): Three Cases

2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI230303456
City of Perris v. City of Menifee

3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2203040
City of Menifee v. City of Perris
REGULAR MEETING (6:00 PM)

1. CALL TO ORDER

2. ROLL CALL

3. WORDS OF INSPIRATION

3.1. Bob Harris Good Co. Rodeo Ministries

4. PLEDGE OF ALLEGIANCE

5. PRESENTATIONS

5.1. Paloma Valley Girls Volleyball Team Recognition

5.2. Older Americans Month Proclamation

5.3. National Sapphire Segulah Day Proclamation

5.4. Police Department Quarterly Update

6. AGENDA APPROVAL OR MODIFICATIONS

7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.

8. COUNCILMEMBER UPDATES AND COMMENTS

9. APPROVAL OF MINUTES

9.1 April 3, 2024 Special Minutes (Workshop)

9.2 April 3, 2024 Special Minutes (Closed Session)

9.3 April 3, 2024 Regular Minutes

10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.

10.1 Waiver of Reading
RECOMMENDED ACTION

1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.

10.2 Warrant Register
RECOMMENDED ACTION

1. Ratify and approve the Voucher Lists dated 03/29/2024 and 04/05/2024 and the Payroll Register/Other EFTs dated 03/29/2024, 04/02/2024, and 04/03/2024, and the Void Check Listing PE 03/31/2024 which have a total budgetary impact of $2,885,450.17.

10.3 Proclamations
RECOMMENDED ACTION

1. Proclaim the week of May 6 – 10, 2024 as “Economic Development Week”; and

2. Proclaim the week of May 5 – 11, 2024 as “Professional Municipal Clerks Week”; and

3. Proclaim the Month of May 2024 as “Building Safety Month”.

10.4 Developer Funded California Environmental Quality Act Consultant Update for the Third Quarter of Fiscal Year 2023/2024
RECOMMENDED ACTION

1. Receive and file the third quarterly update on executed California Environmental Quality Act consultant contracts for Fiscal Year 2023/2024.

10.5 Second Reading and Adoption of an Ordinance Approving Menifee North Specific Plan Amendment No. 5
RECOMMENDED ACTION

1. Adopt an ordinance approving Menifee North Specific Plan Amendment No. 5 (PLN210276).

10.6 Second Reading and Adoption of an Ordinance Repealing and Replacing Menifee Municipal Code Section 3.12.090 as it Relates to Change Orders RECOMMENDED ACTION

1. Adopt an ordinance repealing and replacing Menifee Municipal Code Section

3.12.090 as it relates to change orders.

10.7 Delegation of Authority for CalPERS Industrial Disability Retirement Determinations RECOMMENDED ACTION

1. Adopt a resolution delegating authority to the City Manager, or their designee, to apply for and certify CalPERS determinations regarding local safety members’ eligibility for disability retirement.

10.8 Annual Solid Waste Rate Adjustment
RECOMMENDED ACTION

1. Approve the USA Waste of California, Inc., dba Waste Management of the Inland Empire (“Waste Management”) proposed solid waste rate adjustments for Fiscal Year (FY) 2024/2025.

10.9 Organic Waste Services Senior Bill Assistance Program for Remaining Homeowner Association RollOut
RECOMMENDED ACTION

1. Authorize a transfer within the Solid Waste and Recycling Division budget in the amount of $63,250 from the Business Assistance Program into the Senior Bill Assistance Program; and

2. Approve and authorize an increase to Purchase Order No. 05168 with Waste Management in the total amount of $63,250 for a revised total of $104,500 for payment of the Senior Bill Assistance Program.

10.10 Agreement with NV5, Inc. for Architectural and Engineering Services for the Bailey Park Boulevard Widening Project
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a Professional Services Agreement with NV5, Inc. for Architectural and Engineering Services for a total nottoexceed amount of $66,983.27 through June 30, 2025, for the Bailey Park Boulevard Widening Project; and

2. Authorize the Finance Department to issue purchase orders as necessary.

10.11 Agreement with Dokken Engineering for the Environmental and Civil Design Services the Watson Road at Harvest Valley Elementary School – Active Transportation Program Project
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a Professional Services Agreement with Dokken Engineering for environmental and civil design services for the Watson Road at Harvest Valley Elementary School – Active Transportation Program project for a total nottoexceed amount of $149,905 through June 30, 2025.

10.12 Agreement with Dokken Engineering for Environmental and Civil Design Services for the Romoland Elementary School – Active Transportation Program Project RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a Professional Services Agreement with Dokken Engineering for environmental and civil design services for the Romoland Elementary School – Active Transportation Program project for a total nottoexceed amount of $149,825 through June 30, 2025; and

2. Adopt a budget amendment resolution amending the Fiscal Year 2023/2024 Budget, appropriating $18,825 in expenditures in Gas Tax (Fund 200) from available fund balance.

10.13 Agreement Amendment with Dokken Engineering for the Valley Boulevard Widening and Missing Links Project
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Amendment No. 3 to the Professional Services Agreement with Dokken Engineering for environmental and civil design services, increasing the amount by $22,783 for a total notto exceed amount of $1,421,974.81, and extending the agreement term through June 30, 2025, for the Valley Boulevard Widening and Missing Links Project.

10.14 Agreement Amendment with the City of Murrieta for Dispatch Services RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute the First Amendment and Restatement of the Dispatch Service Agreement with the City of Murrieta, memorializing existing practices as they relate to the allocation of operational program costs and data access.

10.15 Public Improvement Acceptance and 90% Release of Security for Goetz Marketplace, by Goetz Marketplace, LP
RECOMMENDED ACTION

1. Accept the public improvements for streets and drainage for Goetz Marketplace, located at the northeast corner of Goetz Road and Vista Way; and

2. Authorize the City Engineer to release 90% of the posted securities per the City’s standard policies.

10.16 Contract Change Order Ratification
RECOMMENDED ACTION

1. Ratify Contract Change Order No. 1 with JCOS Development, Inc. for Fire Station No. 68 Improvements Project, Capital Improvement Program (CIP) Project No. CIP 2103 in the amount of $38,032 pursuant to Menifee Municipal Code (MMC) §3.12.090; and

2. Ratify Contract Change Order No. 3 with Roadway Engineering and Contracting, Inc. for Menifee and Garbani Road Traffic Signal Improvement Project No. CIP 2111 in the amount of $29,800.96 pursuant to MMC §3.12.090; and

3. Ratify Contract Change Order No. 1 with Pavement Coating, Co. for the Potomac and Meadows Resurfacing Project, Pavement Management Program (PMP) Project No. PMP 2202 in the amount of $35,150.46 pursuant to MMC §3.12.090.

11. PUBLIC HEARING ITEMS

11.1 Mister Car Wash Appeals
RECOMMENDED ACTION

1. Adopt a resolution upholding the Planning Commission approval of Major Plot Plan No. PLN220289 and Major Conditional Use Permit No. PLN220288 for the Mister Car Wash and Day Care development located in the existing Shoppes at the Lakes Commercial Center and deny Appeal No. PLN240068 and Appeal No. PLN240069.

11.2 Community Development Block Grant for Program Year 2024/2025 Annual Action Plan
RECOMMENDED ACTION

1. Adopt a resolution approving the City’s Community Development Block Grant (CDBG) Program Year (PY) 2024/2025 Annual Action Plan.

12. DISCUSSION ITEMS

12.1 Adaptive Sports Summer Programs
RECOMMENDED ACTION

1. Review and provide direction to staff on the potential implementation of Adaptive Sports Programs for Summer 2024.

13. CITY ATTORNEY REPORTS

14. CITY MANAGER REPORTS

15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Reduction of Business License Fees to Lowest in the County (Estrada, October 4, 2023) Target Date: May 15, 2024
> RV Parking Regulations (Estrada, November 15, 2023)
Target Date: May 15, 2024
>Amphitheater Ad Hoc Committee (Sobek, February 21, 2024) Target Date: July 17, 2024

16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.

Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.

Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.

Menifee Mayor and City Council
May 1, 2024
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