Item Title: 10.2
Warrant Register
Item Page Number: 29
Menifee Mayor and City Council
November 6, 2024
Page
48 of 1464
Voucher Date Vendor Invoice Number PO # Description Amount 70623 9/27/2024 COUNTY OF RIVERSIDE PUBLIC PE0000001961 25100196 PD & CE Radios 27,683.82 PE00000002035 25100196 PD Radios 28,699.74
56,383.56
70624 9/27/2024 CPS HR CONSULTING 0014054 Leadership Academy Coaching for Performance8/22/24 4,450.00 70625 9/27/2024 CRIME SCENE CLEANERS 20240914 PD Biohazard Clean Up Svcs 1,250.00 70626 9/27/2024 DIRECTV, LLC 004016741X240916 Sep'23 Firestation #7 Satellite Svcs 348.99 70627 9/27/2024 EARTH SYSTEMS PACIFIC 848831 Jul24 Materials Testing svcs for CIP23-04 14,396.10 70628 9/27/2024 EASTERN MUNICIPAL WATER DIST. 500072538 9/19/24 Sep'24 LLMD Zone 3 Water Svc 667.70 500072542 9/19/24 Sep'24 LLMD Zone 3 Water Svc 682.27
500075900 9/19/24 Sep'24 Haun Rd Water Svc 622.61
500076871 9/19/24 Sep'24 AMR Sports Park Irrigation 1,337.85 500077650 9/19/24 Sep'24 AMR ROW IIrrigation Svc 655.61 500077903 9/19/24 Sep'24 AMR ROW Water Svc 645.83
500077904 9/19/24 Sep'24 AMR ROW Water Svc 665.03
500077905 9/19/24 Sep'24 AMR ROW Water Svc 616.87
500084765 9/19/24 Sep'24 Mayfield PaRk Irrigation Svc Evans Rd 780.76 500084766 9/19/24 Sep'24 AMR Creek View Irrigation Water Svc 863.44 500085671 9/19/24 Sep'24 AMR Silverstar Irrigation Water Svc 655.26 500086136 9/19/24 Sep'24 AMR ROW Water Svc 2,692.83
500086142 9/19/24 Sep'24 AMR ROW Water Svc 1,186.23
500086861 9/19/24 Sep'24 Central Park Irrigation Svc 858.17 500087092 9/19/24 Sep'24 AMR ROW Water Svc 604.99
500087515 9/19/24 Sep'24 AMR ROW Water Svc 788.71
500087645 9/19/24 Sep'24 Centennial Park Irrigation Water Svc 810.29 500087646 9/19/24 Sep'24 Centennial Park Irrigation Water Svc 1,527.87 500304207 9/19/24 Sep'24 Sunset Park Water Svc 678.88
500525147 9/19/24 Sep'24 AMR ROW Water Svc 946.13
500529547 9/19/24 Sep'24 Remington Water Svc 703.14
500775198 9/19/24 Sep'24 Talavera Park Water Svc 662.64 500078181 9/20/24 Sep'24 Spirit Park Water Svc 1,390.11 500586517 9/19/24 Sep'24 CFD 2017-1 Zone 2 867.85
500653377 9/19/24 Sep'24 AMR ROW Water Svc 2,800.47
24,711.54
70629 9/27/2024 EASTERN MUNICIPAL WATER DIST. 500072544 9/19/24 Sep'24 LLMD Zone 3 Water Svc 401.73 500076722 9/19/24 Sep'24 La Piedra/Sherman Irrigation Water Svc 184.19 500077538 9/19/24 Sep'24 AMR ROW Water Svc 181.30
500079025 9/19/24 Sep'24 Town Center ROW Water Svc 203.38 500079028 9/19/24 Sep'24 Town Center ROW Water Svc 201.18 500079032 9/19/24 Sep'24 Town Center ROW Water Svc 203.38
Item Title: 10.2
Warrant Register
Item Page Number: 30
Menifee Mayor and City Council
November 6, 2024
Page
49 of 1464
Voucher Date Vendor Invoice Number PO # Description Amount 500079033 9/19/24 Sep'24 Town Center ROW Water Svc 23.25 500079481 9/19/24 Sep'24 AMR Water Svc 504.09
500086143 9/19/24 Sep'24 AMR ROW Water Svc 408.68
500086213 9/19/24 Sep'24 Town Center ROW Water Svc 235.87 500086214 9/19/24 Sep'24 Town Center ROW Water Svc 167.95 500087090 9/19/24 Sep'24 AMR ROW Water Svc 345.88
500087091 9/19/24 Sep'24 AMR ROW Water Svc 390.90
500087647 9/19/24 Sep'24 Centennial Park Irrigation Water Svc 296.47 500089384 9/19/24 Sep'24 CFD 2015-2 Annexation 28 Zone 28 333.32 500242567 9/19/24 Sep'24 CFD2015-1 Annexation 20 Zone 21 Water Svc 82.31 500304117 9/19/24 Sep'24 CFD2015-1 Annexation 20 Zone 21 Water Svc 24.73 500599997 9/19/24 Sep'24 CFD 2017-1 Zone 1 376.86
500769355 9/19/24 Sep'24 ROW Water Svc 278.68
500772967 9/19/24 Sep'24 Banner Village Park Water Svc 215.11 500086865 9/20/24 Sep'24 Town Center Water Svc 71.33
500778348 9/19/24 Sep'24 CFD 2017-1, Zone 1 Town Center 93.93 5,224.52
70630 9/27/2024 ECONOMIC DEVEL. CORP. 2024-25 25100135 FY24/25 EDC Municipal Membership 44,013.00 70631 9/27/2024 FEDEX 8-619-97312 Sep'24 Express Delivery Svcs 37.93 8-627-33772 Sep'24 Express Delivery Svcs 25.46
8-619-97313 PD Express Delivery Svcs 24.36
87.75 70632 9/27/2024 FRONTIER CALIFORNIA INC. 9516798460 8/28/24 Sep'24 Senior Center Fire Alarm 70.01 9511970818 9/1/24 Sep'24 CS DIA Svcs 1,005.26
9517238262 9/12/24 Sep'24 PD HQ Fax Line 227.94
2131666081 9/16/24 Sep'24 West Annex FIOS Svcs 220.63
9516796259 9/16/24 Sep'24 Menifee PD EVPL (Live Scan) 649.49 2,173.33
70633 9/27/2024 HINDERLITER DELLAMAS & ASSOC. SIN041094 25100197 Sales Tax Jul-Sep'24 & Audit Services 1,378.89 70634 9/27/2024 IMPERIAL SPRINKLER SUPPLY 0017463855-002 CS Park Small Tools/Field Equip 426.96 0017700730-001 CS Irrigation Supplies 115.63
0017720989-001 CS Irrigation Supplies 123.59
0017726345-001 CS Irrigation Supplies 249.54
0017734614-001 CS Irrigation Supplies 33.59
0017738247-001 CS Irrigation Supplies 222.67
0017738381-001 CS Irrigation Supplies 380.74
0017739749-001 CS Irrigation Supplies 257.10
0017746138-001 CS Irrigation Supplies 11.70
0017775392-001 CS Facility Maint 4.77
Item Title: 10.2
Warrant Register
Item Page Number: 31
Menifee Mayor and City Council
November 6, 2024
Page
50 of 1464
Voucher Date Vendor Invoice Number PO # Description Amount 0017782680-001 CS Park Maint 9.23
0017787797-001 CS Facility Maint 6.19
0017787841-001 CS Facility Maint 392.43
2,234.14
70635 9/27/2024 KOA CORPORATION kajc13111-22 July 2024 Design Services CIP 22-03 7,563.73 70636 9/27/2024 LIEBERT CASSIDY WHITMORE 275602 Aug'24 City Legal Svcs 142.00 70637 9/27/2024 LOWES 971603 -NRTBZY Fire Station 68 Furniture/Equip 61.86 979922 -NSBOYM CS Facilities Small Tools/Field Equip 44.99 978148 -NSBOYU PW Street Maint 26.52
986719 -NRLVAN PW Street Maint 43.35
987048 -NSLJRO CS Facilities Maint/Supplies 59.87
987057 -NSLJRP CS Facilities Maint/Supplies 192.66
989685 -NSPPZL CS Parks Supplies 100.45
529.70
70638 9/27/2024 MERCADO, QUINCY 25-098-A T&T Adv Quincy M. Basic CPTED 345.00 70639 9/27/2024 MISAC 200007460 IT Training MISACCertfied Network Defender (CNDv3) 1,950.00 70640 9/27/2024 KELLIE FRANCESCHINI 931091624R Refund of Sept. Pickleball Class 85.00 70641 9/27/2024 DINAH ELAINE SINVILLE 936091924R Refund for Registration of Pop Up Paint Night 10.00 70642 9/27/2024 ERIC O.ORTIZ 93809172024R Deposit Refund IS23-052 450.00 70643 9/27/2024 NATIONAL GRANTS MANAGEMENT, ASSOCIATION 37078 Membership Renewal Margarita C. through 11/30/25 174.00 70644 9/27/2024 O'REILLY AUTO PARTS 4746-171282 Fleet Supplies Restock 163.10 4746-172041 PD Streets Vehicle Maintenance (0.18)
162.92
70645 9/27/2024 OLD TOWN WISE RIDERS, INC 188820 PD Vehicle Maintenance 496.54 70646 9/27/2024 PEREZ, CHRISTIAN 25-113-A T&T Adv Christian P. CPTED Basic 345.00 70647 9/27/2024 PRIME WINDOW FILMS, LLC 813203836 City Hall Window Film/Install 1,014.00 70648 9/27/2024 PRISTINE UNIFORMS, LLC 509 PD Uniforms 610.66
Item Title: 10.2
Warrant Register
Item Page Number: 32
Menifee Mayor and City Council
November 6, 2024
Page
51 of 1464
Voucher Date Vendor Invoice Number PO # Description Amount 70649 9/27/2024 R&R BUSINESS SOLUTIONS 9214 PD Business Cards 530.16 9230 PD Printing Svcs-Envelopes 435.12
9232 Printing Svcs Name Plate for Rebekah Kramer 46.26
9213 Printing Services 46.22
9233 Printing Services 138.66
1,196.42
70650 9/27/2024 RIVERSIDE COUNTY RECORDER Aug'24 Code Aug'24 Code Enf Releases 281.00 70651 9/27/2024 ROBLES, MARK 25-077-A T&T Adv Mark R. Basic Narcotic Investigator Course 276.00 70652 9/27/2024 ROSEEN, STEPHANIE 24-580-A T&T Adv Stephanie R. 2024 League of Cities Annual 298.66 70653 9/27/2024 SLI CLEANING SERVICES 0041 PD Biohazard Clean Up Svcs 495.00 70654 9/27/2024 SOUTH COAST INDUSTRIAL, DOOR, INC 0924-29 Firestation #76 Facility Maint 550.00 70655 9/27/2024 SOUTHERN CALIFORNIA EDISON 700158305963 9/3/24 Aug'24 Electrical Svc Various Locations 36,351.43 700275721130 9/19/24 Sep'24 Derby Hill TC-1 Signal Svc 125.46 700275763768 9/19/24 Sep'24 Derby Hill TC-1 Signal Svc 66.46 700290354992 9/19/24 Sep'24 AMR Street Traffic Signal Svc 96.83 700290425017 9/19/24 Sep'24 AMR Street Traffic Signal Svc 39.09 700600041741 9/19/24 Sep'24 AMR Sports Park Electric Svc 7,344.26 700753351251 9/19/24 Sep'24 CFD 2015-2 Annex #7, Zone 8 Irrigation Svc 67.99 700021216873 9/20/24 Sep'24 CSA 145 Irrigation Svc 2,269.67 700318765585 9/20/24 Sep'24 Newport Rd/ AMR CFD 2012-1 Sgnl Svc 206.90 700354571622 9/24/24 Aug'24 CFD 2017-1 Streetlight / Irrigation Svc 970.41 47,538.50
70656 9/27/2024 SOUTHERN CALIFORNIA GAS, COMPANY 04592559506 9/23/24 Aug'24 Cherry Hills Gas Svc 15.29 04777071053 9/23/24 Sep'24 Fire Station #7 Gas Svc 112.23 07102395139 9/23/24 Sep'24 PW Yard Gas Svc 24.68
00812582732 9/24/24 Sep'24 Lazy Creek Rec Gas Svc 14.05 06482583348 9/24/24 Sep'24 West Annex/Senior Ctr Gas Svc 38.75 06902583878 9/24/24 Sep'24 North Annex Gas Svc 101.28
09193496727 9/24/24 Sep'24 PD (Bldg A) Gas Svc 26.24
18643610217 9/24/24 Sep'24 PD (Bldg B) Gas Svc 76.27
408.79
70657 9/27/2024 SPARKLETTS 22314406 090524 City Facilities Bottled Water Supply 2,095.05 70658 9/27/2024 SPECIALISTS INC. PAPER REC. & SHREDDING 579684 City Hall Doc Shredding Svcs 195.00 581879 CIty Hall Doc Shredding Svcs 115.00
310.00
Item Title: 10.2
Warrant Register
Item Page Number: 33
Menifee Mayor and City Council
November 6, 2024
Page
52 of 1464
Voucher Date Vendor Invoice Number PO # Description Amount 70659 9/27/2024 STATE OF CALIFORNIA 763058 PD-Finger Printing Svcs 292.00 70660 9/27/2024 STRADLING YOCCA CARLSON & RAUT 410611 25100202 Bonded CFD Cimarron Ridge Jun, Jul, Aug'24 7,774.88 410612 25100202 Bonded CFD Banner Park II Formation 8,390.43 410613 25100202 Bonded CFD Riverwalk Formation Apr, Jun, Jul, Aug' 5,355.01 410614 25100202 Bonded CFD Golden Meadow Apr- Aug'24 8,765.01 30,285.33
70661 9/27/2024 T & D DESIGNS 12607 Econ Dev Embroidery Citizens Academy 27.25 70662 9/27/2024 TEMECULA LIFE 00006553 Explore Menifee Social Media 2,700.00 00006556 Explore Menifee Social Media Platform 2,400.00 5,100.00
70663 9/27/2024 THE HOUSE OF PORTRAITS, INC 53023 CS Flag Football Player Photos 612.33 70664 9/27/2024 THE SHERWIN-WILLIAMS CO 6179-7 CS Parks Supplies 614.71 6357-9 CS Parks Supplies 80.48
695.19
70665 9/27/2024 TRI-TECH FORENSICS, INC 01034133 PD Supplies 1,610.00 70666 9/27/2024 TUSKER METALS 116830 City Hall Materials/Supplies 195.75 70667 9/27/2024 TYLER TECHNOLOGIES, INC 045-476878 ERP Migration Jul'24 11,128.84 70668 9/27/2024 ULINE, INC 181184893 PD Supplies 320.21 70669 9/27/2024 VERIZON WIRELESS 9972156818 Aug'24 PD Mobile Charges 13,523.56 70670 9/27/2024 PACIFIC PREMIER BANK 4101 Ret Release Into Escrow- Riverside Co INV 17 & 18 104,196.34 70671 9/27/2024 SOUTHERN CALIFORNIA EDISON 700578241393 9/20/24 Sep'24 City Hall Electric Svc 10,159.16 70672 9/27/2024 SOUTHERN CALIFORNIA EDISON 7590576052 25100250 Distribution Line Service Extension Agreement 28,780.65 102 Vouchers in this report Total Vouchers 1,812,029.65
Item Title: 10.2
Warrant Register
Item Page Number: 34
Menifee Mayor and City Council
November 6, 2024
Page
53 of 1464
Voucher List
City of Menifee
Voucher Date Vendor Invoice Number PO # Description Amount 800437 10/4/2024 AMAZON CAPITAL SERVICES, INC. 1G4R-1TPN-6CTT IT Dry Erase White Board 28.16 1D9N-VGDM-1D4Y HR Resource Fair Balloons 74.26
139W-JMG7-1QMF CS Facilities Fence Privacy Screen Cover 98.88 1C9K-H9CH-WHD4 CS Parks Baseball/Softball Supplies 71.74 1JRP-MP7Y-G61D CS Tree Lighting Cardboard Cutout 32.63
1RCX-RK7L-6K7V CS Fleet Equip Maint 68.57
374.24
800438 10/4/2024 ANIMAL FRIENDS OF THE VALLEY SEPT 2024 25100153 Sept'24 Animal Field Services 19,500.00 800439 10/4/2024 ANSER ADVISORY MANAGEMENT, LLC 26377 Jul24 Lbr Compl Svcs CIP23-04 1,868.94 26802 Aug24 Construction Mgmt Svcs CIP13-04 780.00
26803 Aug24 Lbr Compl Svcs CIP23-04 1,142.13
3,791.07
800440 10/4/2024 BMLA INCORPORATED 2024-413 CIP 24-11: Sun City Park/Green Space Design Svcs. 11,840.00 800441 10/4/2024 BOOT BARN INC. INV00406263 Field Staff Boots Jacob C. 300.00 800442 10/4/2024 BRADLEY 99668 CSD Vehicle Maintenance 112.79 800443 10/4/2024 CELEBRATION HOLIDAY STUDIO, CLIPA, LLC 092524-1 25100242 CS Holiday Lighting and Decorating Services 23,756.25 800444 10/4/2024 CIVILPROS COM_1002_202407 Jul24 Design Svcs CIP20-01 12,715.26 com_0200_202407 Jul24 Design Svcs CIP22-25 295.58
13,010.84
800445 10/4/2024 CROSSROADS SOFTWARE INC. 7763 25100075 Automated Parking Citations 2,900.00 800446 10/4/2024 CUMMING MANAGEMENT GROUP, INC. 152508 Jul24 Lbr Compliance svcs CIP23-03 360.00 154485 Aug24 Lbr compliance svcs CIP24-19 720.00
154486 Aug24 Lbr Compliance svcs CIP23-03 120.00
1,200.00
800447 10/4/2024 D.R. BECHTER CONSULTING INC. 14-002-426 25100034 Aug-Sep24 On Call Construction Inspection 3,250.00 800448 10/4/2024 DARAPIZA, JESSICA NIE 965093024P CS Instructor Pmt Sep'24 603.40 800449 10/4/2024 DENNIS JANDA, INC. 16637 Land Surveying & Mapping Svcs 432.50 16664 Tract Map Rvw-TM38303 Menifee Valley 865.00
1,297.50
Item Title: 10.2
Warrant Register
Item Page Number: 35
Menifee Mayor and City Council
November 6, 2024
Page
54 of 1464
Voucher Date Vendor Invoice Number PO # Description Amount 800450 10/4/2024 DOKKEN ENGINEERING 46878 Jul24 Design Svcs, CIP14-01 1,400.00 46879 CIP 22-02: Valley Blvd. Widening Design Svcs. 21,970.00 46880 CIP 24-04: Romoland Elem. School ATP Design Svcs. 13,742.70 37,112.70
800451 10/4/2024 GABRIELLE PUYAT SERVICES 963093024P CS Instructor Pmt Sep'24 1,464.40 800452 10/4/2024 GOLDSTAR ASPHALT PRODUCTS 29427 P/W Materials/Supplies 288.50 800453 10/4/2024 HANDIWORK, LLC 964093024P CS Instructor Pmt Sep'24 328.30 800454 10/4/2024 HELIX ENVIRONMENTAL, PLANNING, INC 124531 CIP 24-08 Evans Park North Env Study 16,278.10 800455 10/4/2024 INFO-TECH RESEARCH GROUP INC. 229527 25100230 IT Research and Advisory Svcs 70,639.79 800456 10/4/2024 KIMLEY-HORN AND ASSOCIATES, INC. 29077828 Jul24 Grant Writing Services for HSIP 6,604.00 800457 10/4/2024 LOZANO SMITH LLP 2227466 Aug'24 Legal Svcs 3,962.25 800458 10/4/2024 LSA ASSOCIATES INC 195035 July'24 CEQA Svcs Freedom Bus Park 242.50 800459 10/4/2024 MAR-CO EQUIPMENT COMPANY 203906 PW Streets Vehicle Maintenance 411.08 800460 10/4/2024 NV5 INC 404571 TM38346 LDW Menifee WQMP Review 180.25 800461 10/4/2024 PACIFIC MOBILE STRUCTURES, INC INV-00400306 25100085 PD Locker Room Leases 3,110.26 800462 10/4/2024 Palm Springs Motors, Inc. 24MAH84 25100131 Fleet Vehicle Purchase 2024 Ford Maverick Hybrid 29,591.00 800463 10/4/2024 PARSONS TRANSPORTATION GROUP,, INC. 2409A579 Jul24 Grant Admin Services 229.00 2409A679 Aug24 Grant Admin Services 458.00
687.00
800464 10/4/2024 PARTS AUTHORITY, LLC 062-654326 PD Vehicle Maintenance 182.61 104-603183 PD Vehicle Maintenance 91.31
292-498688 PW Vehicle Maintenance 81.30
292-498785 PD Vehicle Maintenance 54.20
292-499084 PD Vehicle Maintenance 105.44
138683 Credit for Returned Products 292-498785 (54.20)
062-646298 PD Vehicle Maintenance 45.65
292-498828 PD Vehicle Maintenance 56.32
562.63
800465 10/4/2024 PITNEY BOWES GLOBAL FIN. SERV. 3106715772 Apr-Jul'24 Postage Machine Lease 1,467.54
Item Title: 10.2
Warrant Register
Item Page Number: 36
Menifee Mayor and City Council
November 6, 2024
Page
55 of 1464
Voucher Date Vendor Invoice Number PO # Description Amount 800466 10/4/2024 QUEST 560919 25100184 IT FY 24/25 Quest Enterprise Backup Services 78,852.00 800467 10/4/2024 QUINN RENTAL SERVICES pca20042500 PW Streets Equipment Maintenance 308.64 800468 10/4/2024 R.J. NOBLE COMPANY 249846 P/W Street Maintenance 233.66 250004 P/W Street Maintenance 371.69
250171 P/W Street Maintenance 234.90
840.25
800469 10/4/2024 RICK ENGINEERING 0103209 Jul'24 CEQA Enviro Rvw-Home2suites 1,408.37 800470 10/4/2024 RUTAN & TUCKER, LLP 1005701 Jul24 City Legal Svcs Litigation 118.70 10005702 Jul24 City Legal Svcs Litigation- Krikorian 611.60 730.30
800471 10/4/2024 SIGNPROS GRAPHIX 9.3.24 25100187 PD Vehicle Wraps 3,042.38 800472 10/4/2024 SONSRAY MACHINERY, LLC PS0143811-1 PW Street Equip Maint 1,030.01 800473 10/4/2024 SOUTHERN CALIFORNIA NEWS GROUP 0011686518 Legal Ad Svcs Ordinance Adoption 745.40 0011671169 25100139 Publication services for CIP24-21 2,186.40 0011691244 Legal ad SVCS Public Notice of Ordinance Adoptions 293.89 0011691508 Notice of Public Hearing 766.92
3,992.61
800474 10/4/2024 SOUTHSTAR ENGINEERING &, CONSULTING COM CPA-07 CIP 19-15 Amphitheater Construction Mgmt 89,113.00 800475 10/4/2024 STANDARD INSURANCE COMPANY 9/1/2024 Sep'24 Premium Statement 8,649.88 800476 10/4/2024 TATE SNYDER KIMSEY, INC 24-007.00-04 CIP 23-10 Community Center Arch Design 137,500.00 800477 10/4/2024 TIME WARNER CABLE 127158101092124 Sep'24 Satellite Svcs (Various Locations) 2,279.20 800478 10/4/2024 TRIPEPI SMITH AND ASSOCIATES 13023 Aug24 Website Support Services 4,813.75 800479 10/4/2024 U.S. BANK NA 14439439 Aug'24 Acct Mgmt Svcs 394.00 800480 10/4/2024 VULCAN MATERIALS COMPANY 1837466 P/W Street Maintenace 531.24 70673 10/4/2024 AGBODIKE GARCIA, ONYEMAUCHE 24-511-C T&T Clm Onyemauche G. INI Domestic Violence Inv 66.69 70674 10/4/2024 ALL AMERICAN BOOT MFG, INC 40509 PD Uniforms 1,712.81 70675 10/4/2024 AMERICAN PLANNING ASSOCIATION 281969-202410 APA Membership-F.Herrera 692.00
Item Title: 10.2
Warrant Register
Item Page Number: 37
Menifee Mayor and City Council
November 6, 2024
Page
56 of 1464
Voucher Date Vendor Invoice Number PO # Description Amount 70676 10/4/2024 APPLEONE EMPLOYMENT SERVICES 01-6939477 PE 8/24/24 Temp Emp Svcs 1,540.80 01-6935483 PE 8/17/24 Temp Emp Svcs 1,232.64
01-6945019 PE 8/31/24 Temp Emp Svcs 1,399.56
01-6949738 PE 9/7/24 Temp Emp Svcs 1,388.82
5,561.82
70677 10/4/2024 ASCENT ENVIRONMENTAL, INC 20230241.01-5 Jul'24 CEQA Svcs-Garbani Rd MND 262.50 70678 10/4/2024 AUTOZONE INC. 6163451675 PD Vehicle Maintenance 232.22 6163459455 PW Materials and Supplies 115.98
348.20
70679 10/4/2024 BATTERY WORX INC. 140122 PD Vehicle Maintenance 337.34 70680 10/4/2024 BAY AREA DRIVING SCHOOL, INC 962093024P CS Instructor Pmt Sep'24 35.00 70681 10/4/2024 BOONE RECYCLED MATERIALS INC. 19044 PW Materials/Supplies 209.40 70682 10/4/2024 CAL TRUE VALUE 006008/1 Supplies 26.69
006009/1 Supplies 13.00
006012/1 Supplies 22.50
006015/1 Supplies 13.68
006077/1 Supplies 52.82
006078/1 Supplies 8.48
006079/1 Supplies 4.39
006084/1 Supplies 50.50
192.06
70683 10/4/2024 CALIFORNIA ASSOC TACTICAL, OFFICERS 3000724 PD Training 1,200.00 3000727 PD Training 1,200.00
2,400.00
70684 10/4/2024 CANON FINANCIAL SERVICES, INC 33826048A 25100254 Copier Contract Charge Jul'24 4,509.76 34498103 25100254 Copier & Printer Svcs & Maint Jul'24 - Aug'24 8,471.24 12,981.00
70685 10/4/2024 CAO, THUC ""GABBI"" 25-063B-A T&T Adv Thuc C. National Recreation and Park Assoc 301.00 70686 10/4/2024 CARRINO, CHRISTOPHER 25-145-A T&T Adv Christopher C. SBSLI #3 207.00 70687 10/4/2024 CINTAS CORPORATION NO. 2 5231735902 Cintas Replenishment MOC 46.73 5231735904 Cintas Replenishment Lazy Creek Rec Center 432.72 5231735905 Cintas Replenishment Senior Center 252.35
5231735906 Cintas Replenishment PD Dept 111.44
5231735908 Cintas Replenishment City Hall 55.89
Item Title: 10.2
Warrant Register
Item Page Number: 38
Menifee Mayor and City Council
November 6, 2024
Page
57 of 1464
Voucher Date Vendor Invoice Number PO # Description Amount 9290064083 25100238 Eyewash Station Svcs for PD 107.86
1,006.99
70688 10/4/2024 CIPPARUOLO, VICKIE 928091324P 25100248 Temporary Construction Easement (ROW) for CIP13-04 3,200.00 70689 10/4/2024 COUNTY OF RIVERSIDE IN1011475 Hazard Waste Generator County Permit Fee 631.00 70690 10/4/2024 COUNTY OF RIVERSIDE EXECUTIVE, OFFICE 7/12/24 25100086 FY24/25 Animal Sheltering Debt Svcs 191,550.00 70691 10/4/2024 CRIME SCENE CLEANERS 20240927 PD Biohazard Clean Up 850.00 70692 10/4/2024 CRISTERELLA, DOMININC 25-110B-A T&T Adv Dominic C. TYMCO Sweeper Training 144.00 70693 10/4/2024 DELLINGER ENTERTAINMENT 06232337 CS Clean Air Day DJ Svc 750.00 70694 10/4/2024 EASTERN MUNICIPAL WATER DIST. 500082800 9/20/24 Sep'24 Hidden Hills Park Water Svc 13,263.54 5443552 25100127 Plan review services for CIP21-04 3,260.90 16,524.44
70696 10/4/2024 FIFE, TYLER 25-110A-A T&T Adv Tyler F. TYMCO Sweeper Training 144.00 70697 10/4/2024 FRONTIER CALIFORNIA INC. 9516798527 9/19/24 Sep'24 City Hall Rollover Lines 545.04 70698 10/4/2024 GRAYBAR ELECTRIC 9338792824 CS Solar Street Lighting Purchase(CIP 23-17) 117,212.00 70699 10/4/2024 HANK'S HARDWARE & LUMBER INC. 489704 CS Facilities Maint 81.55 70700 10/4/2024 HERNANDEZ, KRISTINA 25-021-C T&T Clm Kristina H. IEDC 2024 Annual Conference 276.50 70701 10/4/2024 HOME DEPOT CREDIT SERVICES 9534994 PW Street Maint 33.21 7525862 PW Street Materials/Suuplies 14.64
6550947 PW Street Materials/Supplies 117.45
165.30
70702 10/4/2024 IMPERIAL SPRINKLER SUPPLY 0017797926-001 CS Irrigation Supplies 3.80 0017798770-001 CS Irrigation Supplies 361.14
0017801604-001 CS Irrigation Supplies 155.26
0017801762-001 CS Irrigation Supplies 16.58
0017806274-001 CS Irrigation Supplies 22.37
0017808314-001 CS Irrigation Supplies 53.60
0017817415-001 CS Irrigation Supplies 193.55
0017817616-001 CS Irrigation Supplies 12.29
0017819610-001 CS Irrigation Supplies 243.06
0017820864-002 CS Irrigation Supplies 60.47
0017821509-001 CS Irrigation Supplies 281.86
Item Title: 10.2
Warrant Register
Item Page Number: 39
Menifee Mayor and City Council
November 6, 2024
Page
58 of 1464
0017827678-001 CS Irrigation Supplies 50.93
0017836347-001 CS Irrigation Supplies 172.85
Item Title: 10.2
Warrant Register
Item Page Number: 40
Menifee Mayor and City Council
November 6, 2024
Page
59 of 1464
Voucher Date Vendor Invoice Number PO # Description Amount 0017841468-001 CS Irrigation Supplies 35.38
1,663.14
70703 10/4/2024 INLAND BOBCAT, INC E01992 CS 20PH Auger Driver Unit 7,536.38 70704 10/4/2024 INT'L INSTITUTE OF MUNI CLERKS 93709072024P Membership Renewal- S.Roseen 125.00 70705 10/4/2024 LOWES 973486 -NSWKEA CS Facility Maint 190.27 973515 -NSWKED CS Facility Maint 33.85
974591 -NSWKEK CS Facility Maint 49.49
974657 -NSWKEL CS Facility Maint 111.19
974661 -NSWKEM CS Facility Maint 101.82
990961 -NTOMGD Fire Station 68 Maint 51.61
978300 -NTBERC CS Supplies 52.62
978528 -NTBEQO CS Facilities Maint 111.39
982225 -NTGEOV CS Facilities Materials/Supplies 163.68
989350 -NTOMFU CS Supplies 59.88
984585 -NTGEOM Fire Station 76 Facility Maint 156.95
1,082.75
70706 10/4/2024 MENIFEE VALLEY CHAMBER OF COMM 14964 25100234 Jul'24 Sponsorship & Economic Development Jobs 8,333.33 15017 25100234 Aug'24 Sponsorship & Economic Development Jobs 8,333.33 16,666.66
70707 10/4/2024 MICHELLE ROUSSEAU 932091724D Deposit Refund of KCSC Palm Room 200.00 70708 10/4/2024 KIMBERLY VICTORIO 933091724D Deposit Refund of Lazy Creek Multipurpose Room 200.00 70709 10/4/2024 ERIC O. ORTIZ 929091324D Release Cash Bond GP20-016 20,000.00 70710 10/4/2024 MERITAGE HOMES OF CA INC. 93909162024D Release Cash-in-lieu HOA Basin Pump TM37668 Sumac 32,670.00 70711 10/4/2024 SAMANTHA ACOSTA 942091224R Reimbursement for Aquatics Certification Course 46.00 70712 10/4/2024 HARLIE DEMPSEY 943091224R Reimbursement for Aquatics Certification Course 46.00 70713 10/4/2024 JACOB ENEIM 944091224R Reimbursement for Aquatics Certification Course 46.00 70714 10/4/2024 DIANA FRAUSTO 945091224R Reimbursement for Aquatics Certification Course 46.00 70715 10/4/2024 SHAMIEL NUAS 947091224R Reimbursement for Aquatics Certification Course 46.00 70716 10/4/2024 HANNAH HILL 946091224R Reimbursement for Aquatics Certification Course 46.00 70717 10/4/2024 NATHAN PATRICK 948091224R Reimbursement for Aquatics Certification Course 46.00
Item Title: 10.2
Warrant Register
Item Page Number: 41
Menifee Mayor and City Council
November 6, 2024
Page
60 of 1464
Voucher Date Vendor Invoice Number PO # Description Amount 70718 10/4/2024 JAIME SAUNDERS 950091224R Reimbursement for Aquatics Certification Course 92.00 70719 10/4/2024 MARTHA VILLARRUEL 951091224R Reimbursement for Aquatics Certification Course 46.00 70720 10/4/2024 ENERGY SERVICE PARTNERS CONTRACTING 95207172024R Permit Refund PMT24-01088 148.33 70721 10/4/2024 GREENCAT INC. 95708062024R Permit Refund PMT24-01234 32.60 70722 10/4/2024 THE PERMIT GUYS 95807032024R Permit Refund PMT24-01985 325.20 70723 10/4/2024 ONE STOP DEVELOPMENT INC. 95907312024R Permit Refund PMT24-02118 182.17 70724 10/4/2024 HMS ALESSANDRO LLC 95408072024R PMT22-05378 Bond Deposit Refund 2,000.00 70725 10/4/2024 MITCHELL, MARIANA 25-063A-A T&T Adv Mariana M. NRPA Annual Conference 387.40 70726 10/4/2024 NEXTECH SYSTEMS, INC INV2877 PW Materials/Supplies 213.15 70727 10/4/2024 O'REILLY AUTO PARTS 4746-173961 PW Vehicle Maintenance 25.00 4746-175780 PD Vehicle Maintenance 65.47
4746-176676 Fleet Material/Supplies 42.93
133.40
70728 10/4/2024 PACIFIC PRODUCTS & SVCS. LLC 34194 PW Materials & Supplies SNS Facing 3,262.50 70729 10/4/2024 PRUDENTIAL OVERALL SUPPLY 23701427 P/W Uniform Cleaning Svcs 398.44 23704467 P/W Uniform Cleaning Svcs 391.83
23701431 Fleet Pro Cleaning Svcs 41.14
23704469 Fleet Pro Cleaning Svcs 41.14
872.55
70730 10/4/2024 RIVERSIDE COUNTY RECORDER Aug'24 PLN 25100093 Aug'24 PLN Project Recording 10,084.75 70731 10/4/2024 RIVERSIDE HABITAT CONSERVATION 935091724P SKR Fees-July 2024 86,245.00 70732 10/4/2024 SHI INTERNATIONAL CORP. B18854389 25100205 IT Absolute/NetMotion VPN License Renewal FY24/25 10,378.96 B18864327 25100204 IT BeyondTrust Licenses Renewal FY24/25 45,296.90 55,675.86
70733 10/4/2024 SIGNS BY TOMORROW 32951 Public hearing sign 594.50 70734 10/4/2024 SONSRAY MACHINERY, LLC PSO144463-1 PW Street Equip Maint 368.94
Item Title: 10.2
Warrant Register
Item Page Number: 42
Menifee Mayor and City Council
November 6, 2024
Page
61 of 1464
Voucher Date Vendor Invoice Number PO # Description Amount 70735 10/4/2024 SOUTHERN CALIFORNIA EDISON 700381274106 9/23/24 Sep'24 Centennial Park Electric Svcs 5,925.56 700344343273 9/25/24 Sep'24 AMR Street Light Svcs 878.74 700449636167 9/25/24 Sep'24 Fire Stations Electrical Svcs 7,456.74 700145838534 9/27/24 Sep'24 PD Sub Station Electrical 526.96 700178388906 9/27/24 Aug'24 City Signal Svc 490.25
700549826154 9/26/24 Sep'24 Newport Rd Sgnl & Streetlighting Svcs 670.24 700667949522 9/26/24 Sep'24 AMR ROW Electric Svc 101.97 700793499147 9/26/24 Sep'24 Fund 490 CFD 2012-1 AMR ROW Landscaping On 60.52 16,110.98
70736 10/4/2024 SOUTHERN CALIFORNIA PERMANENTE, MEDICAL GRP. 1001218961 Physical Exams Acct 220902439956 196.00 70737 10/4/2024 SPECIALISTS INC. PAPER REC. & SHREDDING 581263 PD Doc Shredding Svcs 115.00 70738 10/4/2024 STATE OF CALIFORNIA 758339 PD-Blood Alcohol Analysis 315.00 765404 PD-Blood Alcohol Analysis 280.00
765433 PD-Blood Alcohol Analysis 35.00
630.00
70739 10/4/2024 THE SHERWIN-WILLIAMS CO 1048-7 CE Paint-Graffiti Clean Up 47.57 70740 10/4/2024 TIM MORGAN FORD 1070419 PW Vehicle Maintenance 110.91 70741 10/4/2024 TOYOTA OF HEMET 2139724 IT Veh Maint 132.22 70742 10/4/2024 TYLER TECHNOLOGIES, INC 045-478018 ERP Actuals Conversion 1,500.00 70743 10/4/2024 ULINE, INC 182363207 PD Supplies 511.87 183253259 P/W Material / Supplies 1,363.02
183467188 P/W Material / Supplies 108.71
1,983.60
70744 10/4/2024 VAGABOND THEATRE GROUP OF MENIFEE 968093024P CS Instructor Pmt Sep'24 593.60 70745 10/4/2024 WORLDPAC INC 27176308 PD Vehicle Maintenace 249.28 70746 10/4/2024 YOUNGBLOOD & ASSOCIATES, INC 2346A 25100160 PD Comprehensive Polygraph Svcs 350.00 2345A 25100160 PD Comprehensive Polygraph Svcs 175.00
2258A 25100160 PD Polygraph Services 350.00
2280A 25100160 PD Polygraph Services 350.00
1,225.00
117 Vouchers in this report Total Vouchers 1,210,764.10
Item Title: 10.2
Warrant Register
Item Page Number: 43
Menifee Mayor and City Council
November 6, 2024
Page
62 of 1464
Date Paid by: Payee Description Amount
9/13/2024 ACH/Checks City Payroll Payroll Period 08/24/2024 - 09/06/2024 1,247,702.69$ 9/13/2024 ACH Mission Square Payroll Period 08/24/2024 - 09/06/2024 100,703.89$ 9/27/2024 ACH/Checks City Payroll Payroll Period 09/07/2024 - 9/20/2024 1,217,003.79$ 9/27/2024 ACH Mission Square Payroll Period 09/07/2024 - 9/20/2024 98,856.57$ TOTAL PAYROLL: 2,664,266.94$
Date Paid by: Payee Description Amount
9/12/2024 ACH CALPERS - Medical Sep-24 387,127.45$
9/12/2024 ACH CALPERS - Medical Sep-24 2,153.90$
9/12/2024 ACH CALPERS - Retirement Payroll Period 07/27/2024-08/09/2024 145,069.94$ 9/12/2024 ACH CALPERS - Retirement Payroll Period 07/27/2024-08/09/2024 125,118.35$ 9/12/2024 ACH CALPERS GASB 68 Reports 1,050.00$
9/18/2024 Wire Wilmington Trust Property Taxes Remit - Quartz Ranch 43,393.00$ 9/26/2024 ACH CALPERS - Retirement Payroll Period 08/10/2024 - 8/23/2024 178,577.34$ 9/26/2024 ACH CALPERS - Retirement Payroll Period 08/10/2024 - 8/23/2024 101,895.74$ 10/2/2024 ACH CALPERS - Medical Oct-24 391,503.14$
10/2/2024 ACH CALPERS - Medical Oct-24 2,153.90$
10/2/2024 ACH OpenEdge Credit Card Processing Fees September 2024 40,802.16$ 10//3/2024 ACH Cardpointe Credit Card Processing Fees Septemeber 2024 2,157.31$ TOTAL OTHER EFTs: 1,421,002.23$
TOTAL PAYMENTS: 4,085,269.17$
Payroll Register, Taxes and Other EFTs/Wires
City of Menifee
November 6, 2024
Item Title: 10.2
Warrant Register
Item Page Number: 44
Menifee Mayor and City Council
November 6, 2024
Page
63 of 1464
AP Void Check Listing
as at 9/30/2024
CHECK NUMBER CHECK DATE CHECK TYPE VENDOR NAME Void Date Total 70309 08/23/2024 VOID PERRIS UNION HIGH SCHOOL DIST. 9/23/2024 4,000.00 70494 09/13/2024 VOID BOWEN, DAMON 9/18/2024 276.00
70495 09/13/2024 VOID BROWN, RUSSELL 9/18/2024 72.58
70522 09/13/2024 VOID PACIFIC PRODUCTS & SVCS. LLC 9/27/2024 2,609.73 800337 09/13/2024 VOID MENIFEE CAR WASH 9/17/2024 32.13 TOTAL VOIDS: 6,990.44
Item Title: 10.2
Warrant Register
Item Page Number: 45
Menifee Mayor and City Council
November 6, 2024
Page
64 of 1464
CITY OF MENIFEE
SUBJECT: Treasurer's Report - August 2024
MEETING DATE: November 6, 2024
TO: Mayor and City Council
PREPARED BY: Ann-Marie Etienne, Finance Manager
REVIEWED BY: Travis Hickey, Chief Financial Officer
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of August 31, 2024.
DISCUSSION
Attached is the signed Treasurer’s Report for Cash and Investments as of August 31, 2024.
STRATEGIC PLAN OBJECTIVE
Thriving Economy
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. Treasurer’s Report as of August 31, 2024.
Item Title: 10.3
Treasurer's Report - August 2024
Item Page Number: 1
Menifee Mayor and City Council
November 6, 2024
Page
65 of 1464
Item Title: 10.3
Treasurer's Report - August 2024
Item Page Number: 2
Menifee Mayor and City Council
November 6, 2024
Page
66 of 1464
CITY OF MENIFEE
SUBJECT: Monthly Public Safety Reports
MEETING DATE: November 6, 2024
TO: Mayor and City Council
PREPARED BY: Mandy Stephens, Management Analyst
REVIEWED BY: Rebekah Kramer, Deputy City Manager
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Receive and file Public Safety Reports for August 2024.
DISCUSSION
On September 15, 2021, the City Council adopted Resolution No. 21-1062, formalizing public safety reporting. This Report includes August 2024 statistical reporting for the Menifee Police Department, Code Enforcement, and CAL FIRE / Riverside County Fire Department.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. Menifee Police Department Monthly Report – August 2024
2. Code Enforcement Monthly Report – August 2024
3. CAL FIRE/Riverside County Fire Department Monthly Report – August 2024 Item Title: 10.4
Monthly Public Safety Reports
Item Page Number: 1
Menifee Mayor and City Council
November 6, 2024
Page
67 of 1464
September 11, 2024 Alarm CFS — 316 total false, 0 True Resd., 0 True Comm. - Totals may change - Group A — August 2024
T/Cs
Type Total
Complaint of Pain 8
Fatal 1
Other Visible Injury 10
Property Damage Only 27
Total 47
Severe Injury 1
Item Title: 10.4
Monthly Public Safety Reports
Item Page Number: 2
Menifee Mayor and City Council
November 6, 2024
Page
68 of 1464
CODE ENFORCEMENT PUBLIC SAFETY REPORT- AUG 2024
PUBLIC
NUISANCE
23%
ZONING
VIOLATION
9%
HAZARDOUS
CONDITION
4%
ILLEGAL
DUMPING
3%ILLEGAL
VENDORS
5%
PROPERTY
MAINTENANCE
44%
GRAFFITI
8%
BUILDING
CODE
VIOLATION
4%
CODE ENFORCEMENT
CASELOADS
PUBLIC NUISANCE
ZONING VIOLATION
HAZARDOUS CONDITION
ILLEGAL DUMPING
ILLEGAL VENDORS
PROPERTY MAINTENANCE
GRAFFITI
BUILDING CODE VIOLATION
ACTION DETAIL STATS Dec
23 Jan
24 Feb
24 Mar
24 Apr
24 May
24 Jun
24 Jul
24 Aug
24 Current Open Cases 385 359 369 405 396 378 587 510 468 New Complaints
Received
25 69 66 101 115 108 97 98 91
New Cases 58 76 52 198 120 134 354 319 213
Follow-Up Inspections 96 112 101 111 145 178 74 257 158 Closed Cases 60 88 52 66 122 132 88 193 105
Notices of Violation
Issued
44 50 43 86 81 87 66 70 81
Admin Citations
Issued
12 24 35 37 24 37 193 42 31
Proactive Enforcement
Cases
10 6 6 22 7 13 10 8 22
CODE ENFORCEMENT
TOPICS OPENED
Dec
23 Jan
24 Feb
24 Mar
24 Apr
24 May
24 Jun
24 Jul
24 Aug
24 Building Code
Violation
3 2 4 3 5 4 5 6 3
Dangerous Building 0 0 1 0 0 0 0 0 0 Hazardous Condition 1 3 5 1 4 2 3 9 3 Illegal Dumping 1 12 11 5 6 7 5 3 2
Illegal Signs Removed 76 27 13 21 20 21 35 27 31 Property Maintenance 8 16 15 40 63 64 49 58 33 Public Nuisance 7 11 8 22 11 18 9 3 17
Vehicle Abatement 1 2 3 7 9 3 1 6 5 Vendor Enforcement 4 10 5 6 9 4 6 4 4 Weed Abatement 0 0 0 0 0 0 201 21 10
Zoning Violations 7 6 3 18 11 8 5 3 7 Public Works Referrals 0 0 0 0 0 0 0 0 0 Marijuana Cultivation 0 0 0 1 0 0 0 0 1 Graffiti 1 4 7 4 2 5 3 3 6
Item Title: 10.4
Monthly Public Safety Reports
Item Page Number: 3
Menifee Mayor and City Council
November 6, 2024
Page
69 of 1464
2/1/2024 1:41:02PM Page 1 of 2
Riverside County Fire Department/ CAL FIRE
Jurisdiction Summary for City of Menifee
Bill Weiser
Fire Chief
8/1/2024 to 8/31/2024
Incident Response Activity Average Enroute to On-Scene Time *Units Responding Charlie, Delta, Bravo, Echo, Code 3
<5 Minutes +5 Minutes
612 187
+10 Minutes +20 Minutes
23 4
Average Min % 0 to 5 Min
4.49 73.12
Enroute Time: Unit has been acknowledged as responding.
On-Scene Time: Unit has been acknowledged as being On-Scene. *At least 1 Resource Dispatched
Incident Type #
Com Fire 1
False Alarm 63
Haz Mat 4
Medical 916
Other Fire 8
Other Misc 6
Public Service Assist 68
Res Fire 2
Rescue 1
Ringing Alarm 5
Standby 10
Traffic Collision 56
Vehicle Fire 3
Wildland Fire 9
Incident Total 1,152
Auto Aid
*Unit responses for Canyon Lake and Murrieta Only
Auto Aid Given
City of Canyon Lake 9
Station Responses
*Incident Count by
Incident PRA Station for City of Menifee
05 Quail Valley 103
07 Sun City 618
68 Menifee 215
76 Menifee Lakes 328
Jurisdiction Report
*Incident Count for Station PRA with Station Responsibility for City of Menifee
Assistance Given
City Of Lake Elsinore 5
City Of Perris 43
City Of Wildomar 43
City of Murrieta 5 Riverside County 58
Total: 154
Assistance Received
City Of Perris 10
Riverside County 46
Lake Elsinore 3 Total: 59
Apparatus Responses
*Unit count for City of Menifee Apparatus
05 Quail Valley Engine 155
07 Sun City Engine 279
07 Sun City Patrol 38
07 Sun City Squad 5
07 Sun City Squad 36 07 Sun City Squad 357 68 Menifee Engine 253
76 Menifee Lakes Engine 325
76 Menifee Lakes Squad 1
76 Menifee Lakes Truck/Quint 174
76 Menifee Lakes Rescue 2
Item Title: 10.4
Monthly Public Safety Reports
Item Page Number: 4
Menifee Mayor and City Council
November 6, 2024
Page
70 of 1464
2/1/2024 1:41:02PM Page 2 of 2
Office of the Fire Marshal
Total Number of Plan Reviews Completed:
Plan Review Turnaround Time:
Inspections Conducted:
Inspection Turnaround Time:
68 11 days
349
4 days
24CARRU118846
8/4/2024 9:53:00PM
On 08/04/2024 units responded to a single-story, residential structure fire. Company confirmed all occupants were evacuated. Fire located and contained garage wall and part of the attic. Engine and truck crews remained at scene for salvage and overhaul. Building and Safety were notified to assess the structure. Occupants evacuated for minor smoke inhalation and signed out ama.
Community Engagement
On 8/6 SQ7, T76, E76 and B13 attended Menifee PD National Night Out at Centennial Park
On 8/30 PTL7, E68 and B13 attended First Responder Night at Paloma Valley High School
CPR/AED training for Menifee Unified School District
CPR/AED and First Aid trainings held for City staff at City Hall
CPR/AED training held for Audie Murphy Ranch HOA
Battalion IST for BLS Skills and BLS CPR/AED
Significant Incidents
Item Title: 10.4
Monthly Public Safety Reports
Item Page Number: 5
Menifee Mayor and City Council
November 6, 2024
Page
71 of 1464
CITY OF MENIFEE
SUBJECT: Developer Funded California Environmental Quality Act Consultant Update for the First Quarter of Fiscal Year
2024/2025
MEETING DATE: November 6, 2024
TO: Mayor and City Council
PREPARED BY: Molly Binnall, Management Analyst II
REVIEWED BY: Cheryl Kitzerow, Community Development Director APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Receive and file the first quarterly update on executed California Environmental Quality Act consultant contracts for Fiscal Year 2024/2025.
DISCUSSION
At the City Council meeting held on June 21, 2023, Council adopted Resolution No. 23-1341 to adopt the annual budget for Fiscal Year (FY) 2024/2025, which included budget appropriations of $2,000,000 in expenditures and revenues, specific to the environmental consulting services for privately funded development projects as part of the California Environmental Quality Act (CEQA) process. Additionally, per Resolution No. 21-1073, the City Manager is authorized to execute all professional service agreements with approved environmental firms to CEQA consulting services.
At the initial part of each individual project, a professional services agreement and developer reimbursement agreement is executed defining the scope of work, compensation amount, and required deposit payments from the developer.
It is important to note that all agreement costs for environmental consulting services related to private development are paid for through developer deposits, and that no agreements would be executed prior to receiving the appropriate deposit from the applicant.
A summary of the CEQA contracts that have been executed to date are attached to this report as previously requested by the City Council. A total of five contracts have been executed in FY 2024/2025, for a cumulative value of $485,408.50.
Item Title: 10.5
Developer Funded California Environmental Quality Act Consultant Update for the First Quarter of Fiscal Year 2024/2025 Item Page Number: 1
Menifee Mayor and City Council
November 6, 2024
Page
72 of 1464
City of Menifee Staff Report
FY 2024/2025 CEQA Consultant Update
November 6, 2024
2 3
6 3
STRATEGIC PLAN OBJECTIVE
Thriving Economy
FISCAL IMPACT
There is no fiscal impact associated with the recommended action. As previously stated, the approved budget for CEQA within the General Fund is available for both the expenditures within the Planning Division (1100-CDD-PLNG-652846) and the offsetting revenue (1100-434250).
ATTACHMENTS
1. FY 2024/2025 Project List and Map
Item Title: 10.5
Developer Funded California Environmental Quality Act Consultant Update for the First Quarter of Fiscal Year 2024/2025 Item Page Number: 2
Menifee Mayor and City Council
November 6, 2024
Page
73 of 1464
Quarter 1 Update for FY 2024-2025
MAP
NUMBER PROJECT NAME
PROJECT
DESCRIPTION PROJECT TYPE CONSULTANT
FISCAL YEAR
TOTAL
CONTRACT
TOTAL
PROJECT
STATUS
199 Cypress Sands 124 townhomes IS/MND
amendment
Rincon
Consultants, Inc $65,441 $138,513* In Review
216 Fitwell Health Health Complex IS/MND Michael Baker International $181,510 $181,510 In Review
230 Caliber Collision Auto repair shop IS/MND LSA Associates, Inc $49,610.50 $49,610.50 In Review
198 Trumble & Watson
Industrial Warehouse MND Rincon
Consultants, Inc $159,847 $159,847 In Review
231 The View Church Church expansion Exemption Kimley-Horn & Associates, Inc $29,000 $29,000 In Review
Total: $485,408.50
*Denotes contract totals with funds rolled from previous fiscal years.
Item Title: 10.5
Developer Funded California Environmental Quality Act Consultant Update for the First Quarter of Fiscal Year 2024/2025 Item Page Number: 3
Menifee Mayor and City Council
November 6, 2024
Page
74 of 1464
L
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Matthews Rd
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H
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Railroad
Canyon Rd
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Sources: Esri, USGS, NOAA
Date: 10/10/2024
khaessly
0 0.55 1.1 Miles
Path: E:\Project_Specific_Maps\Planning\CEQAReviewProjects\CEQAReviewProjects.aprx Project Type
Residential
Mixed Use
Commercial
Industrial
Projects under CEQA review - Funding FY24/25
As of September 2024
Item Title: 10.5
Developer Funded California Environmental Quality Act Consultant Update for the First Quarter of Fiscal Year 2024/2025 Item Page Number: 4
Menifee Mayor and City Council
November 6, 2024
Page
75 of 1464
CITY OF MENIFEE
SUBJECT: Capital Improvement Program Construction Contract Change Order Report for the First Quarter of Fiscal Year 2024/2025 MEETING DATE: November 6, 2024
TO: Mayor and City Council
PREPARED BY: Jenny McConville, Management Analyst
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Receive and file the Capital Improvement Program construction contract change order activity report for the first quarter of Fiscal Year 2024/25.
DISCUSSION
Pursuant to Menifee Municipal Code section 3.12.090, the City Council shall receive a report outlining all construction contract change orders that have been issued to contracts within the reporting period.
A summary of all Capital Improvement Program (CIP) construction contract change order activity for the first quarter of fiscal year (FY) 2024/25 is attached to this report. Included in the first quarter are the months of July, August, and September of 2024. A total of three construction contract change orders associated with three active construction contracts were executed during the reporting period, which includes change orders approved by City Council action and/or under City Manager’s authority. The original value of these active construction contracts totaled just over $39.6 million. The three executed construction contract change orders cumulatively totaled $98,704.73, or approximately 0.25% of the total amount of the original construction contract values.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
Item Title: 10.6
Capital Improvement Program Construction Contract Change Order Report for the First Quarter of Fiscal Year 2024/2025 Item Page Number: 1
Menifee Mayor and City Council
November 6, 2024
Page
76 of 1464
City of Menifee Staff Report
Quarterly Contract Change Order Report
November 6, 2024
2 3
5 6
FISCAL IMPACT
The construction contract change orders summarized in the attachment were funded through existing and previously approved respective project budgets within FY 2024/2025. There is no additional fiscal impact associated with the recommended action.
ATTACHMENTS
1. CIP Contract Change Order Report – FY 2024/25 First Quarter Activity Item Title: 10.6
Capital Improvement Program Construction Contract Change Order Report for the First Quarter of Fiscal Year 2024/2025 Item Page Number: 2
Menifee Mayor and City Council
November 6, 2024
Page
77 of 1464
Capital Improvement Program Division of Public Works
FY 2024/25 First Quarter Contract Change Order Activity Report July - September 2024
CONTRACTOR PROJECT NO. PROJECT NAME
CHANGE
ORDER
NO.
DATE
ORGINAL
CONTRACT
AMOUNT
PO STARTING
BALANCE
CHANGE
AMOUNT
PO ENDING
BALANCE
DESCRIPTION OF CHANGE
Riverside Construction
Company CIP 13-03 Holland Road/I-215 Overcrossing 11 7/22/2024 25,848,403.85$ 26,009,132.58$ 26,672.68$ 26,035,805.26$ Increased size of steel pipe casing for water transmission line.
Optima RPM CIP 19-15 Central Park Amphitheater 1 8/12/2024 5,133,426.31$ 5,133,426.31$ 25,166.00$ 5,158,592.31$ Replace PVC conduit with rigid conduit per City's building code.
Act 1 Construction Inc CIP 21-04 New Quail Valley Fire Station No. 5 8 8/26/2024 8,626,796.57$ 8,801,991.98$ 46,866.05$ 8,848,858.03$ Deferred submittal of refueling station and required changes to gate operator motor. 3 39,608,626.73$ 39,944,550.87$ 98,704.73$ 40,043,255.60$ The cummulative total for all contract change orders approved in the first quarter of FY 24/25 is $98,704.73, which represents an increase of approximately 0.25% to the cummulative total of original contract amounts.
Item Title: 10.6
Capital Improvement Program Construction Contract Change Order Report for the First Quarter of Fiscal Year 2024/2025 Item Page Number: 3
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November 6, 2024
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CITY OF MENIFEE
SUBJECT: Community Services Department On-Call Professional Services Master Agreement Annual Update for Fiscal Year 2024/2025
MEETING DATE: November 6, 2024
TO: Mayor and City Council
PREPARED BY: Nancy Rodriguez, Management Analyst II
REVIEWED BY: Rebekah Kramer, Deputy City Manager
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Receive and file the annual summary update on Master Agreement usage for the Community Services Department for Fiscal Year 2024/2025.
DISCUSSION
The City’s Community Services Department is responsible for the development and maintenance of all City maintained parks and rights-of-way. The support of technical and specialized professional services is required to move park related Capital Improvement Program (CIP) projects through each of the development phases, from concept to construction completion.
These services include, but are not limited to, as-needed landscaping, planting, and irrigation designs and plans for parks, rights-of-way, sports fields, playground areas, sitting areas, courts, demonstration gardens, dog parks, trailheads, picnic areas, shade structures, and general landscaping around new and existing City sites. On June 21, 2023, City Council approved as to form the use of multi-year Master Agreements for professional on-call services provided by qualified firms previously established on the approved On-Call Short Lists.
On September 6, 2023, City Council approved an On-Call Short List for Landscape Architects as well as their corresponding Master Agreements. The Short List is eligible for the period extending from Fiscal Years 2023-2028. The approved list was established following a formal request for qualification solicitation to secure technical and specialized professional services necessary to support capital improvement project activities. The total cumulative not-to-exceed amount for all three agreements corresponding to the short list is $1,000,000. In no event shall the combined amounts to the three performing consultants exceed the cumulative compensations of the executed purchase orders.
Item Title: 10.7
Community
Services
Department
On-Call
Professional
Services
Master
Agreement
Annual
Update
for
Fiscal
Year
2024/2025
Item Page Number: 1
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November 6, 2024
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City of Menifee Staff Report
FY 24/25 CSD Master Agreement Update
November 6, 2024
2 3
3 6
To provide transparency in use of the Agreements, staff committed to provide an annual summary of the total POs issued against the agreements. Table 1 below provides an overview of the overall use of the FY 2023/2024 agreements. The summary totals provided incorporate any amendments to an Agreement’s not-to-exceed amount that were previously approved by City Council. The table includes the firm name, type of professional service provided, the two-year City Council approved not-to-exceed amounts, the total amount encumbered against each agreement, and the percentage of usage of the not-to-exceed amounts as of June 30, 2024.
TABLE 1 – CSD MASTER AGREEMENT SUMMARY, FISCAL YEAR 2023/2024 Contract No. Firm Name Services
2 Year Not-to-
exceed Amount
FY 23/24 PO
Encumbrances
& Paid Invoices
Overall
% Used
2024-0158
BMLA
Incorporated
On Call Landscape
Architect Services $1,000,000 $122,753 12.275%
2024-0169 MIG Inc.
On Call Landscape
Architect Services $1,000,000 $0 0%
2024-0162
RHA Landscape
Architect
On Call Landscape
Architect Services $1,000,000 19,750 1.975%
Overall Total
(Cumulative Not-to-Exceed Amount for all Agreements) $1,000,000 $142,503 14.25% These Agreements have streamlined the process of obtaining professional services, allowing staff to respond to development project tasks more quickly and ensure continuity of CIP project progress as support needs arise. The multi-year term and not-to-exceed components of the Agreements have greatly reduced the amount of staff time that was previously required for the Finance and Community Services departments to reissue annual professional service agreements, as well as reduced the number of staff reports required for small amendments to the various agreements. These efficiencies ultimately benefit the development community and the progression of CIP projects by allowing staff to provide timely response to service demands and maintain forward progress on projects.
STRATEGIC PLAN OBJECTIVE
Regular City Business
FISCAL IMPACT
Funding for the Community Services Department On-Call Landscape Architectural Services Agreements is supported by various specific project budgets established within the 2023-2028 Capital Improvement Program. No additional budget appropriation is required.
ATTACHMENTS
None.
Item Title: 10.7
Community
Services
Department
On-Call
Professional
Services
Master
Agreement
Annual
Update
for
Fiscal
Year
2024/2025
Item Page Number: 2
Menifee Mayor and City Council
November 6, 2024
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CITY OF MENIFEE
SUBJECT: Department of Alcoholic Beverage Control Office of Traffic Safety Grant
MEETING DATE: November 6, 2024
TO: Mayor and City Council
PREPARED BY: Christine Booker, Budgets & Grants Analyst REVIEWED BY: Chris Karrer, Police Chief
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Accept the grant funds from the Department of Alcoholic Beverage Control Office of Traffic Safety Grant for the Menifee Police Department; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $32,100 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Department of Alcoholic Beverage Control Office of Traffic Safety Grant purchases.
DISCUSSION
The Menifee Police Department was awarded $32,100 by the Department of Alcoholic Beverage Control (ABC) Office of Traffic Safety (OTS) for the Minor Decoy/Shoulder-Tap Grant. ABC and OTS administers several grant programs, including the Minor Decoy/Shoulder-Tap Grant. The purpose of this grant would be to target underage drinking within the City of Menifee.
The funds received would be used for costs incurred by the Police Department during activities such as putting on operations throughout the City and sending staff to mandatory training as required under the grant. Operations include setting up scenarios where underage persons can acquire alcohol through various means. The minors involved would be part of the cadet and explorer program with parental approval if necessary. The grant would reimburse the City for staff overtime costs and supplies necessary to facilitate the proposed operations.
Item Title: 10.8
Department of Alcoholic Beverage Control Office of Traffic Safety Grant Item Page Number: 1
Menifee Mayor and City Council
November 6, 2024
Page
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City of Menifee Staff Report
ABC-OTS Minor Shoulder Tap Grant
November 6, 2024
2 4
2 5
The grant operations would include the following:
Minor Decoy Program: This program plays a vital role in ensuring that alcoholic establishments comply with the law by not selling alcohol to minors. By increasing the frequency of compliance checks, the department can deter businesses from illegal sales, thereby reducing the availability of alcohol to underage individuals.
Shoulder Tap Program: This initiative targets individuals who purchase alcohol for minors, addressing a key source of alcohol for underage drinkers. By conducting undercover operations and raising public awareness, we aim to reduce these illegal transactions and hold offenders accountable.
IMPACT Program (Informed Merchants Preventing Alcohol-Related Crime Tendencies):
Through the IMPACT Program, Menifee PD would work directly with alcoholic beverage establishments to educate them on their legal responsibilities and the consequences of non- compliance. This program would foster a collaborative approach, helping merchants prevent alcohol-related crimes and ensuring they operate within the law.
Holiday Enforcement: During the holiday season, there is an increased risk of underage drinking and alcohol-related incidents. Menifee PD would plan to intensify enforcement efforts during these critical periods, including increased patrols, undercover operations targeting sales/furnishings to minors and sales to obviously intoxicated patrons. This would ensure a comprehensive approach to preventing underage drinking during high-risk times.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The fiscal impact from the acceptance of the ABC-OTS Grant would result in an increase of $32,100 in state grant revenue within the Grant Fund (2301-441002) and an appropriation in expenditures to the ABC-OTS Grant for Menifee Police Department within the Grant Fund (2301- MPD-652428). ABC-OTS would reimburse any costs incurred that are within the guidelines of this grant. No match by the City would be required.
ATTACHMENTS
1. Grant Award Letter
2. Grant Application
3. Grant Application Budget
4. Grant Agreement
5. Budget Amendment Resolution
6. Grant Summary Report
Item Title: 10.8
Department of Alcoholic Beverage Control Office of Traffic Safety Grant Item Page Number: 2
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November 6, 2024
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Item Title: 10.8
Department of Alcoholic Beverage Control Office of Traffic Safety Grant Item Page Number: 6
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Item Title: 10.8
Department of Alcoholic Beverage Control Office of Traffic Safety Grant Item Page Number: 7
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Overtime
1 2
3 4
5 Benefits
1 2
3 4
5 1
2 3
4 5
*
** Training will be held on Tuesday, October 15, 2024, in Sacramento, CA between the hours of 10 a.m. and 3 p.m.
Travel reimbursements must comply with the current State of CA travel rules and policy.
TOTAL TRAVEL EXPENSES COST
TOTAL BUDGET ESTIMATE (All categories – not to exceed $40,000) https://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx
SUBTOTAL
SUBTOTAL
B. TRAVEL EXPENSES*
Computation Cost
TOTAL PERSONNEL SERVICES COST
Round all budget amounts to the nearest $100
Classification/Position Computation Cost
A. PERSONNEL SERVICES (OVERTIME AND BENEFITS)
ABC-OTS GRANT
For one person to attend the one-day training**
Description Cost
BUDGET ESTIMATE FORM
Classification/Position
Police Officer (Minor Dec & Shoulder Tap)
Police Officer (IMPACT & Holiday Enf)
Police Sergeant (All Opps)
Community Service Officer (Min Dec & Sh Tp)
Police Officer (Minor Dec & Shoulder Tap)
Police Officer (IMPACT & Holiday Enf)
Police Sergeant (All Opps)
Community Service Officer (Min Dec & Sh Tp)
Flight from Ontario CA to Sacramento CA (round trip) (Actual $214.96) Per Diem (1 dinners, 1 lunch) @ GSA approved rate (Actual $48) Car Rental (Actual $59.50)
$81.19 x 6hrs x 6 officers x 4 operations each
$81.19 x 6hrs x 5 officers x 4 operations each
$104.71 x 6hrs x 1 sgt x 8 operations each
$65.11x 6hrs x 1 officer x 4 operations each
$11,700 x 11.68% (4.0unem 6.21WC 1.45medi)
$9,800 x 11.68% (4.0unem 6.21WC 1.45medi)
$5,100 x 11.68% (4.0unem 6.21WC 1.45medi)
$1,600 x 11.68% (4.0unem 6.21WC 1.45medi)
$ 11,700
$ 9,800
$ 5,100
$ 1,600
$ 3,400
$ 28,200
$ 1,400
$ 1,200
$ 600
$ 200
$ 31,600
$ 300
$ 100
$ 100
$ 500
$ 32,100
Item Title: 10.8
Department of Alcoholic Beverage Control Office of Traffic Safety Grant Item Page Number: 8
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Item Title: 10.8
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RESOLUTION NO. 24-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024/25 OPERATING BUDGET
WHEREAS, the City of Menifee, California, adopted a budget for Fiscal Year 2023/24 and Fiscal Year 2024/25 with Resolution 23-1341 on June 21st, 2023; and WHEREAS, from time to time the City of Menifee receives unanticipated revenues, experiences unanticipated expenditures, and/or identifies alternative funding sources; and WHEREAS, it is in the best interest of the citizens of the City of Menifee to allocate budget resources to continue the operations of the City of Menifee; and WHEREAS, the City Council of the City of Menifee needs to amend the FY2024/25 budget as follows:
AMENDMENTS TO ADOPTED BUDGET:
Grant Fund 2301 Adopted FY 2024/25 Revenue Budget: $0.00
1. Record Appropriation(s):
Amended Grant Fund 2301 FY 2024/25 Revenue Budget: $1,226,950.43 Grant Fund 2301 Adopted FY 2024/25 Expenditure Budget: $0.00
2. Record Appropriation(s):
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT # AMOUNT
June 5, 2024 Mid-Cycle Budget Adjustments Various $633,759.00 July 17, 2024
Grant: National Opiate Litigation
Settlement
2301-00-XNC-XNCL-
000-00000-441000 38,384.38
July 17, 2024 Grant: Cannabis Tax Fund
2301-00-XNC-XNCL-
000-00000-441002 277,195.05
August 7, 2024
CalRecycle Cycle 16: Rubberized
Pavement Grant Program CIP 24-
21 (McCall Blvd Project)
2301-00-XNC-XNCL-
000-00000-441002 92,500.00
September 18,
2024 Grant: Clean Air Day Microgrant
2301-28-XNC-XNCL-
000-00000-441004 500.00
October 2, 2024
Grant: Economic Development
Administration CEDS Grant
2301-00-XNC-XNCL-
000-00000-441000 40,000.00
October 2, 2024
Grant: BSCC Byrne State Crisis
Intervention Program
2301-00-XNC-XNCL-
000-00000-441002 112,512.00
November 6,
2024
Grant: Alcoholic Beverage Control
OTS
2301-28-XNC-XNCL-
000-00000-441002 32,100.00
TOTAL: $1,226,950.43
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT # AMOUNT
June 5, 2024 Mid-Cycle Budget Adjustments Various $595,472.00 July 1, 2024 FY2023/2024 Carryovers Various 2,083,339.35 July 17, 2024
Grant: National Opiate Litigation
Settlement
2301-51-MPD-PDAM-
000-00000-658165 38,384.38
Item Title: 10.8
Department of Alcoholic Beverage Control Office of Traffic Safety Grant Item Page Number: 19
Menifee Mayor and City Council
November 6, 2024
Page
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Amending the Fiscal Year 2024/25 Grant Fund Budget
Alcoholic Beverage Control OTS Grant
2 4
7 6
3 1
Amended Grant Fund 2301 FY 2024/25 Expenditure Budget: $3,272,002.78
3. Record Transfer of Funds:
FROM ACCOUNT # TO ACCOUNT # AMOUNT
TOTAL: $0
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE DOES HEREBY RESOLVE AS FOLLOWS:
The annual budget for the Grant Fund 2301 for the City of Menifee for FY2024/25 is hereby increased and amended to reflect unanticipated revenues and expenditures as follows:
Revenues:
Grant: Alcoholic Beverage Control OTS $32,100.00 Amended Grant Fund 2301 FY2024/25 Budget $1,226,950.43
Expenditures:
Grant: Alcoholic Beverage Control OTS $32,100.00 $0 Amended Grant Fund 2301 FY2024/25 Budget $3,272,002.78 July 17, 2024 Grant: Cannabis Tax Fund
2301-51-MPD-PDAM-
000-00000-658211 277,195.05
August 7, 2024
CalRecycle Cycle 16: Rubberized
Pavement Grant Program CIP 24-
21 (McCall Blvd Project)
2301-55-PWD-CIPS-
658011 92,500.00
September 18,
2024 Grant: Clean Air Day Microgrant
2301-53-CSD-SWES-
000-00000-652844 500.00
October 2, 2024
Grant: Economic Development
Administration CEDS Grant
2301-50-ECD-XNCL-
000-00000-652832 40,000.00
October 2, 2024
Grant: BSCC Byrne State Crisis
Intervention Program
2301-51-MPD-PDAM-
000-00000-658174 112,512.00
November 6,
2024
Grant: Alcoholic Beverage Control
OTS
2301-51-MPD-PDAM-
000-00000-652428 32,100.00
TOTAL: $3,272,002.78
Item Title: 10.8
Department of Alcoholic Beverage Control Office of Traffic Safety Grant Item Page Number: 20
Menifee Mayor and City Council
November 6, 2024
Page
100 of 1464
Amending the Fiscal Year 2024/25 Grant Fund Budget
Alcoholic Beverage Control OTS Grant
3 4
7 6
3 1
PASSED, APPROVED AND ADOPTED this 6th day of November, 2024. _____________________________
Bill Zimmerman, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________ Stephanie Roseen, Acting City Clerk Jeffrey T. Melching, City Attorney Item Title: 10.8
Department of Alcoholic Beverage Control Office of Traffic Safety Grant Item Page Number: 21
Menifee Mayor and City Council
November 6, 2024
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This report is to be completed for each approved grant and forwarded along with approved council agenda staff report to the Finance Department.
FISCAL YEAR OF GRANT AWARD: _________________ DATE CITY COUNCIL APPROVED: ________________________ Grant Name: _____________________________________________ Granting Agency: __________________________ City Department: _________________________________________ City Grant Administrator: ____________________ Grant performance period: ________________ Type of Grant: ☐ State ☐ Federal ☐ Local ☐ Other: ________________ Grant Purpose/City Program:
If Federal Grant:
Federal Awarding Agency: ____________________ Federal CFDA Number: _____________________ If Pass-through Grant:
Pass-through Agency: ____________________ Pass-through Number: _____________________ Grant ID Number: ____________________
Grant Funding Period: ____________________ Amended Through: _____________________ Amount from Granting Agency: ____________________ Method of Funding: ____________________ City Matching Funds: ____________________ Frequency of Funding: ____________________ Total Grant Amount: ____________________ If other, please describe: ____________________ City Expenditure Account No: ____________________ City Revenue Account No: ____________________ Reporting Requirements:
Does the funding agency require a compliance audit? _____________________________________________ If yes, what kind of report? __________________________________________ Additional reporting required: ________________________________________ Does the funding agency require a copy of the Single Audit report? _____________________________________ Is this a federal grant (subject to Single Audit)? __________________________________________ Can grant funds be carried over to other fiscal years? __________________________________________ If yes, which years? __________________________________________ Is allocated interest a grant requirement? __________________________________________
CITY OF MENIFEE
GRANT SUMMARY REPORT
FINANCE DEPARTMENT
2024/2025
11/6/24
ABC-OTS Decoy/Shoulder Tap
Alcohol Beverage Control
Menifee Police Department
Christine Booker
-
-
-
-
-
10/1/24-8/31/25
-
$32,100
Reimbursement
-
$32,100
N/A
2301-51-MPD-PDAM-000-00000-652428
2301-28-XNC-XNCL-000-00000-441002
No
N/A
N/A
No
No
Yes
25/26
No
✔
10/1/24-8/31/25
To host multiple operations including Minor decoy/ shoulder tap and IMPACT operations.
Quarterly reporting will be required.
Item Title: 10.8
Department of Alcoholic Beverage Control Office of Traffic Safety Grant Item Page Number: 22
Menifee Mayor and City Council
November 6, 2024
Page
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CITY OF MENIFEE
SUBJECT: Office of Traffic Safety Selective Traffic Enforcement Program Grant
MEETING DATE: November 6, 2024
TO: Mayor and City Council
PREPARED BY: Christine Booker, Budgets & Grants Analyst REVIEWED BY: Chris Karrer, Police Chief
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Accept the grant funds from the Office of Traffic Safety Selective Traffic Enforcement Program Grant for the Menifee Police Department in the amount of $216,000; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $216,000 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Office of Traffic Safety Selective Traffic Enforcement Program Grant purchases.
DISCUSSION
The Menifee Police Department was awarded $216,000 by the Office of Traffic Safety (OTS) for the Selective Traffic Enforcement Program (STEP) Grant. OTS administers several grant programs, including the STEP Grant. The purpose of this grant is to reduce the number of “driving under the influence” incidents and collisions within the City of Menifee.
The funds received would be used for costs incurred by the Police Department during activities such as driving under the influence checkpoints and saturation patrols. Additionally, the funds would be used toward operational costs and supplies to conduct checkpoints, patrols, equipment, and enforcement activities for distracted driving, traffic, motorcycle safety, pedestrian, and bicycle safety enforcement. The Police Department would also use available funds to send officers to Standardized Field Sobriety Testing Training and to the Advanced Roadside Impaired Driving Enforcement Training. Lastly funds would be spent to purchase a new DUI motorcycle with OTS approved upfitting.
Item Title: 10.9
Office of Traffic Safety Selective Traffic Enforcement Program Grant Item Page Number: 1
Menifee Mayor and City Council
November 6, 2024
Page
103 of 1464
City of Menifee Staff Report
OTS Grant 24-25
November 6, 2024
2 4
2 3
The grant would help the City achieve its goals as follows:
• Educating the public
• Promoting a safe environment for our community
• Reducing the number of persons killed and injured in crashes caused by distracted driving, driving at unsafe speeds, alcohol, and drugs.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The fiscal impact from the acceptance of the OTS STEP Grant would result in an increase of $216,000 in state grant revenue within the Grant Fund (2301-441002) and an appropriation in expenditures to the OTS STEP Grant for Menifee Police Department within the Grant Fund (2301- MPD-652426). OTS would reimburse any costs incurred that are within the guidelines of this grant. No match by the City would be required.
ATTACHMENTS
1. Grant Agreement
2. Budget Amendment Resolution
3. Grant Summary Report
Item Title: 10.9
Office of Traffic Safety Selective Traffic Enforcement Program Grant Item Page Number: 2
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November 6, 2024
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9/29/2024 2:45:47 PM Page 1 of 20
State of California – Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT25175
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY 3. Grant Period
Menifee From:
To:
10/01/2024
09/30/2025 4. AGENCY UNIT TO ADMINISTER GRANT
Menifee Police Department
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $216,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
Schedule A – Problem Statement, Goals and Objectives and Method of Procedure Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) Exhibit A – Certifications and Assurances
Exhibit B* – OTS Grant Program Manual
Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Matthew Bloch
Traffic Sergeant
(951) 723-1565
29714 Haun Road
Menifee, CA 92586
ADDRESS: Chris Karrer
Chief of Police
(951) 723-1530
29714 Haun Road
Menifee, CA 92586
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
ADDRESS: Christine Booker
Budget and Grants Analyst
(951) 723-1513
29714 Haun Road
Menifee, CA 92586
ADDRESS: Barbara Rooney
Director
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
Matthew Bloch (Oct 2, 2024 05:38 PDT)
Matthew Bloch
Oct 2, 2024
Christine Booker (Oct 2, 2024 06:47 PDT)
Oct 2, 2024
Oct 2, 2024
Oct 2, 2024
Item Title: 10.9
Office of Traffic Safety Selective Traffic Enforcement Program Grant Item Page Number: 3
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E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu
SAM #:
REGISTERED
ADDRESS:
CITY:
ZIP+4:
K2DEKYTD12J6
29844 Haun Rd.
Menifee
92586-6539
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
402PT-25.1 20.600 0521-0890-101 2023 12/23 BA/23 $25,835.00 164AL-25.1 20.608 0521-0890-101 2023 12/23 BA/23 $20,668.00 402PT-25 20.600 0521-0890-101 2024 22/24 BA/24 $94,165.00 164AL-25 20.608 0521-0890-101 2024 22/24 BA/24 $75,332.00
AGREEMENT
TOTAL $216,000.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$216,000.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $216,000.00
Carolyn Vu (Oct 2, 2024 10:03 PDT)
Oct 2, 2024
Item Title: 10.9
Office of Traffic Safety Selective Traffic Enforcement Program Grant Item Page Number: 4
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November 6, 2024
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT25175
1. PROBLEM STATEMENT
City and Major Roadway Layout:
The City of Menifee is comprised of residential, commercial, industrial, and rural areas. Menifee is situated in the Southwest region of Riverside County and is bordered by the cities of Perris, Homeland, Winchester, Murrieta, Lake Elsinore, and Canyon Lake. Toward the north side of our city is Highway 74, a state highway, which is credited as being one of the most dangerous highways per mile in the State of California. This highway is a two-lane east/west roadway, which is lined by retail, commercial, residential, and unimproved properties in the City of Menifee.
The I-215 freeway runs through the center of Menifee, and is a large interstate, which intersects the I-15 freeway in Murrieta and further to the north in San Bernardino County. The I-215 freeway has five exits in the City of Menifee, which include Highway-74, Ethanac Road, McCall Boulevard, Newport Road, and Scott Road. Unfortunately, data for Highway-74 and Ethanac Road could not be obtained as they are controlled through Cal-Trans and the City of Perris respectively.
Highway 74 is a main thoroughfare for residents from the cities of Hemet, San Jacinto, Winchester, Homeland, and Menifee residents to access the I-215 freeway. Newport Road is the main East/West thoroughfare in the City of Menifee, which connects the cities of Hemet, San Jacinto, Winchester, Canyon Lake, and Lake Elsinore. It is the primary access to the I-215 freeway and the only local access to the I-15 freeway for residents of Menifee, San Jacinto, Winchester, and Hemet.
Traffic Flow and Population:
Newport Road has a daily traffic count of approximately 76,300 vehicles. The congestion caused by the high daily traffic count causes a variety of issues including red light violations, gridlock, and an above average number of traffic crashes. The area of Newport Road and Haun Road is home to many large retail stores and has a large presence of visitors from Menifee and the surrounding cities. Scott Road is a major East/West thoroughfare that connects the cities of Temecula, Winchester, Murrieta, Menifee, and Wildomar.
Scott Road is the second busiest city street in Menifee and has a daily traffic count of approximately 34,000 vehicles.
The City of Menifee has increased in population size from approximately 105,000 to 116,472 (current as of January 2023), an increase of approximately 10.9%. The City of Menifee is expected to reach 125,300 by the end of 2025, a projected increase of approximately 7.6%. There are currently 43 housing developments in planning, development, or construction within the Menifee city limits that are expected to add approximately 10,500 new residences to the city. With an average expectancy of 10 vehicle trips per household, the expected added traffic flow to the city is over 105,000 vehicles per day on city streets from housing developments alone.
The surrounding cities are also experiencing population growth, as the City of Temecula has seen an increase to a population estimation of 113,187 and reported an estimated population growth of approximately 3.4% through 2028. The City of Murrieta has also seen population growth, with their most recently reported population being 118,734 in 2022. The City of Murrieta expects an increased population to approximately 124,019 in 2027, which is an approximately 4.5% increase. Our five-mile radius population (5- miles from Newport Rd and the I-215 Freeway) has also increased from 147,066 to 155,199, an increase of approximately 5.5%. The projected population in this same area is approximately 173,309 by January 2025, an increase of approximately 11.7%. With these increases, the City of Menifee is expected to become the most populous city in the Temecula Valley by January 2025.
Current Conditions and Future Changes Effecting Traffic:
The Menifee Justice Center (Riverside County Court) is in the final stages of construction and is expected to be opened in the immediate future. The Menifee Justice Center was originally proposed to be a family law and civic courthouse; however, the county recently added that traffic cases will be another function of the courthouse. The Menifee Justice Center will have 9 courtrooms and serve the cities of Menifee, Canyon Lake, Lake Elsinore, Perris, Murrieta, and San Jacinto. This will add to the already congested traffic issue along Newport Road.
Menifee’s Countryside Marketplace, which is our largest shopping center, currently hosts over 1 million visitors per year, and plans are in place to add additional retail businesses to the Haun Road corridor. In comparison, the only regional mall, the Temecula Promenade, sees approximately 1.9 million visitors Item Title: 10.9
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annually. Just north of the marketplace, a new Chick-fil-A recently opened and expansions to the Mt. San Jacinto Campus have been completed to include a stadium, and STEM Facility. Construction is expected to begin in 2024 on the Newport Pointe shopping center, which will include a gym, grocery store, an educational store, and several other retail businesses. These retail and college additions have increased the traffic strain on the Newport Road corridor.
There are currently plans to add more than 3,500 new residences, a shopping center, and commercial businesses within the Menifee city limits, surrounding the area of Highway-74. Adding to an already high traffic flow on this roadway. This stretch of roadway is particularly dangerous as many of our recent DUI checkpoints have captured data showing an unusually high number of DUI and unlicensed drivers operating vehicles on Highway-74.
Construction has been under way for McCall Square, located at McCall Blvd and Menifee Road, which will include a grocery store, convenience store, two small chain restaurants, and other retail businesses. Also affecting traffic along McCall Road, is the addition of a Camping World RV Center on Encanto Drive, 3 restaurants and 2 retail businesses to the Cherry Hills Plaza, and a Black Bear Diner and several fast-food chains along Bradley Road. These additional businesses are expected to add a significant amount to the daily traffic flow on McCall Blvd.
Along Scott Road, there are several commercial and industrial projects that are in some stage of development. Walmart has submitted and has approved planning documents for the addition of a 240,000 sq. ft. major retail building, as well as 2 fast-food restaurants, a convenience store/gas station, a sit-down restaurant, an auto service and repair facility, and additional retail shops. Estimates show there will be an addition of approximately 6,000 daily vehicle trips to this location, further congesting the Scott Road corridor.
Along the Ethanac Road corridor, there are 14 industrial projects in some form of planning or development. This addition of industrial traffic is expected to stress the single lane areas of Ethanac Road, resulting in heavy congestion during business hours, and a likely increase in traffic crashes.
Crash Data:
All data below will be reflective of the OTS Grant years and the order of statistics will be by fiscal year (2021, 2022, and 2023). Percentage changes will reflect changes per fiscal year unless otherwise noted.
Since FY2021, the City of Menifee has experienced an increase in fatal crashes, alcohol injury crashes, drug injury crashes, and bicycle injury crashes. Fatal crashes increase between 2021 and 2022 by 50% but remained at 9 per year between 2022 and 2023. The total change between 2021 and 2023 was 50%.
Injury crashes decreased steadily from 2021, through 2023. Between 2021 and 2022 we saw a 3% drop in injury crashes. Between 2022-2023, we saw a 17% decrease in injury crashes. This equated to a total decrease of 20% between 2021 and 2023.
We observed an increase of alcohol related fatalities between 2021 and 2022 (50% increase), while we saw that number reduce by 33% between 2022 and 2023. Between 2021 and 2023, the alcohol fatalities have stayed between 2 and 3 per year. Drug related fatalities dropped from 2 in 2021, to 0 in 2022 and remained at 0 in 2023. Alcohol involved injury crashed has increased from 2021 (31), to 2022 (34), and 2023 (45).
This equated to a 10% increase between 2021 and 2022, a 32% increase between 2022 and 2023, and an overall increase of 45% between 2021 and 2023. Drug involved injury crashed dropped from 5 in 2021, to 2 in 2022; however, they increase to 6 in 2023. This equated to changes of -60% and 200% respectively, with an overall increase of 20% between 2021 and 2023. The DUI statistics stood out as an alarming trend as we also identified that in 2023, DUI was determined to be the #2 PCF in the City of Menifee. While we have continued to conduct DUI checkpoint, DUI saturations, and our patrol and traffic units have made several arrests for DUI offenders, we have seen our DUI crashes rise.
Through our DUI Checkpoints, we have found that many of our locations see a high volume of vehicular traffic and sometimes a high number of DUI or unlicensed drivers. This has proven to be demanding for the number of personnel we currently have working at the checkpoints, including staffing one Dispatch position.
The goal is to increase our staffing levels at DUI Checkpoints to increase officer safety and the overall effectiveness of DUI Checkpoints. Further, as we continue to grow, we have also observed many DUI crashes and arrests on our residential and feeder streets. Often, drivers who are under the influence will purposely avoid major streets to avoid law enforcement contact. This includes those who live locally and are just traveling home, as well as patrons leaving local bars. The hope is that with increased officers on the streets to conduct DUI Saturations, we will be able to lower the number of DUI related crashes and injuries.
The City of Menifee has progressively seen a decrease or no change in the number of pedestrian crashes between 2021 and 2023. However, for bicycle crashes we saw a decrease of bicycle fatalities, but an increase of 267% in bicycle injury crashes between 2021 and 2023.
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We have found that most of our bicycle crashes have occurred near schools and during school hours. We have begun to focus our efforts on conducting enforcement in these areas, as well as conducting presentations to highlight the need for bicycle safety for children. Our bicycle crashes were increased in 2022 by 166% and increased again in 2023 by 38%. The total increase between 2021 and 2023 was 267%. This highlighted another need to promote bicycle safety within the city to lower bicyclist injury and fatal crashes. We have prepared bicycle safety material that is used in presentations, as well as information that has been posted to social media. With the implementation of a stronger social media presence, we expect to increase our traffic awareness campaigns over the course of the coming years.
The Menifee Police Department currently deploys two All Traffic Solutions Radar Signs, as well as a Stalker Radar Message Board. This equipment has the capability of tracking and storing data on vehicle counts and speeds of vehicles. While it cannot be easily determined all speeds throughout the year that are captured by these signs, below is a sampling of data obtained over recent months. Between November 1, 2023, and December 31, 2023, the traffic radar signs deployed on Domenigoni Parkway showed approximately 81% of vehicles on this portion of the roadway were traveling at or above the posted speed limit. Further, 28% of those vehicles were traveling more than 10 MPH above the posted speed limit and 5% were traveling more than 20 MPH over the speed limit. These two signs were strategically placed based on traffic enforcement data and support the opinion that a speed problem does exist on our major roadways. These radar signs also collect information on their own effectiveness by comparing a vehicle’s speed prior to when the display is illuminated and the speed of the vehicle after the display is illuminated. This specific sign had an effectiveness of more than 60% in slowing traffic
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of bicyclists killed in traffic crashes.
6. Reduce the number of bicyclists injured in traffic crashes.
7. Reduce the number of persons killed in alcohol-involved crashes.
8. Reduce the number of persons injured in alcohol-involved crashes.
9. Reduce the number of persons killed in drug-involved crashes.
10. Reduce the number of persons injured in drug-involved crashes.
11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes.
17. Reduce nighttime (2100 - 0259 hours) fatal crashes.
18. Reduce nighttime (2100 - 0259 hours) injury crashes.
B. Objectives: Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:
National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a 12 Item Title: 10.9
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suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly.
4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 3 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 3 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).
1 7. Send law enforcement personnel to the DRE Recertification training. 1
8. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
4 9. Conduct DUI Saturation Patrol operation(s). 19
10. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
20 11. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
6 12. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers. 4 13. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 6 14. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 15. Participate in highly visible collaborative DUI Enforcement operations. 2
16. Participate in highly visible collaborative Traffic Enforcement operations. 2
17. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
1 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
All training needed to implement the program should be conducted in the first quarter. All grant related purchases needed to implement the program should be made in the first quarter. In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.
Media Requirements:
Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 Item Title: 10.9
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deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.
B. Phase 2 – Program Operations (Throughout Grant Year) The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.
Media Requirements
The following requirements are for all grant-related activities:
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
Send all Powerpoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS grant coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid Item Title: 10.9
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media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs. Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year. For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website. Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives. Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
Collect, analyze and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
Item Title: 10.9
Office of Traffic Safety Selective Traffic Enforcement Program Grant Item Page Number: 10
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT25175
FUND NUMBER CATALOG
NUMBER (CFDA)
FUND DESCRIPTION TOTAL AMOUNT
164AL-25 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$96,000.00
402PT-25 20.600 State and Community Highway
Safety
$120,000.00
COST CATEGORY FUND
NUMBER
UNIT COST OR
RATE
UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-25 $12,000.00 4 $48,000.00
DUI Saturation Patrols 164AL-25 $1,320.00 19 $25,080.00 Collaborative DUI Enforcement 164AL-25 $1,750.00 2 $3,500.00 Benefits-164OT @ 11.68% 164AL-25 $76,580.00 1 $8,945.00 Traffic Enforcement 402PT-25 $1,300.00 20 $26,000.00
Distracted Driving 402PT-25 $1,300.00 6 $7,800.00
Motorcycle Safety 402PT-25 $1,300.00 4 $5,200.00
Pedestrian and Bicycle Enforcement 402PT-25 $1,300.00 6 $7,800.00 Collaborative Traffic Enforcement 402PT-25 $2,000.00 2 $4,000.00 Traffic Safety Educational Presentations 402PT-25 $900.00 2 $1,800.00 Benefits- 402OT @ 11.68% 402PT-25 $52,600.00 1 $6,144.00 Category Sub-Total $144,269.00
B. TRAVEL EXPENSES
In State Travel 402PT-25 $3,856.00 1 $3,856.00
$0.00
Category Sub-Total $3,856.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
Police Motorcycle 402PT-25 $40,000.00 1 $40,000.00
Category Sub-Total $40,000.00
E. OTHER DIRECT COSTS
Portable Light Tower 164AL-25 $6,850.00 1 $6,850.00
PAS Device/Calibration Supplies 164AL-25 $350.00 2 $700.00 Lidar Device 402PT-25 $2,900.00 6 $17,400.00
DUI Checkpoint Supplies 164AL-25 $2,925.00 1 $2,925.00
Category Sub-Total $27,875.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $216,000.00
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT25175
BUDGET NARRATIVE
PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Benefits-164OT @ 11.68% - Benefit breakdown:
Unemployment- 4.02%
Workers Comp- 6.21%
Medicare- 1.45%
Total benefits 11.68%
Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.
Benefits- 402OT @ 11.68% - Benefit breakdown:
Unemployment- 4.02%
Workers Comp- 6.21%
Medicare- 1.45%
Total benefits 11.68%
Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include Lifesavers March 2025 and OTS Traffic Safety Law Enforcement Forum 2025. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
-
EQUIPMENT
Police Motorcycle-Fully equipped motorcycle to be used for grant purposes. Costs may include communication equipment, emergency equipment package, safety bars and modifications and accessories.
OTHER DIRECT COSTS
Portable Light Tower - High intensity light on a telescoping shaft and stabilized platform to illuminate a wide area for greater visibility during night time operations. Costs may include a generator, battery, cart, and accessories.
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PAS Device/Calibration Supplies - Preliminary alcohol screening device to detect the presence of alcohol in a person's breath and calibration supplies to ensure accuracy. Costs may include mouth pieces, gas and accessories.
Lidar Device - Light detection and ranging device used to measure the speed of motor vehicles. This device will be used for speed enforcement. Costs may include lidar devices, batteries, tax, and shipping.
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies.
Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping).
INDIRECT COSTS
-
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.
The OTS grant funded activities must be separate from the CHP Cannabis Tax Fund Grant Program activities and maintained under separate accounting/tracking/other codes (example: the same DUI checkpoint may not be funded by both the CHP and the OTS).
Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
PT25175
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State r ules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations re lating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but ar e not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
49 CFR part 21 (entitled Non-discrimination in Federally -Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964); 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964); The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;
The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not); Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low -income populations);
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).
The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regu lations,” respectively.
GENERAL ASSURANCES
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In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which t he Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rig hts Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.
SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assura nces with respect to its Federally assisted Highway Safety Grant Program:
1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”
3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.
6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.
7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub -recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or complian ce reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review Item Title: 10.9
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upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.
The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contrac ts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing be low is/are authorized to sign this ASSURANCE on behalf of the Recipient.
THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition;
b. Establishing a drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—
1. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction;
d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—
1. Taking appropriate personnel action against such an employee, up to and including termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all sub - awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
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This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or loca l legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adop tion of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)
INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies a vailable to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or age ncy entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lowe r tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS —
PRIMARY TIER COVERED TRANSACTIONS
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1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certific ation; and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.
INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction wa s entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any pr ospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXC LUSION—
LOWER TIER COVERED TRANSACTIONS
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is prese ntly debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
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2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufacture d products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory qualit y, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justific ation for approval by the Secretary of Transportation.
CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)
GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, a ccept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal inter est in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts.
b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.
DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a gran t or cooperative agreement, whose objectivity may be impaired because of an y related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.
Item Title: 10.9
Office of Traffic Safety Selective Traffic Enforcement Program Grant Item Page Number: 19
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POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides informa tion on statistics, campaigns, and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company - owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.
Item Title: 10.9
Office of Traffic Safety Selective Traffic Enforcement Program Grant Item Page Number: 20
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INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS
1. Each agency is allowed a total of FIVE (5) GEMS Users.
2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims.
3. Complete the form if adding, removing or editing a GEMS user(s).
4. The Grant Director must sign this form and return it with the Grant Agreement.
CURRENT GEMS USER(S)
1. Matthew Bloch
Title: Traffic Sergeant Media Contact: Yes
Phone: (951) 723-1565
Email: [email protected]
2. Christine Booker
Title: Budget and Grants Analyst Media Contact: No
Phone: (951) 723-1513
Email: [email protected]
3. Anthony Clay
Title: Motor Officer Media Contact: No
Phone: (951) 723-1566
Email: [email protected]
4. Christina Reveles
Title: Police Lieutenant Media Contact: No
Phone: (951) 723-1533
Email: [email protected]
State of California – Office of Traffic Safety
OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C
GRANT NUMBER
PT25175
GRANT DETAILS
Grant Number: PT25175
Agency Name: Menifee Police Department
Grant Title: Selective Traffic Enforcement Program (STEP) Agreement Total: $216,000.00
Authorizing Official: Chris Karrer
Fiscal Official: Christine Booker
Grant Director: Matthew Bloch
Item Title: 10.9
Office of Traffic Safety Selective Traffic Enforcement Program Grant Item Page Number: 21
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9/29/2024 2:45:47 PM Page 20 of 20
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{{Dte2_es_:signer2:date}} Grant Director
Date Title
Matthew Bloch (Oct 2, 2024 05:35 PDT)
Matthew Bloch
✔
✔
Danny Beare
Traffic Sergeant
[email protected]
951-723-1541
✔
✔
Denise Keith
Police Lieutenant
[email protected]
951-723-1521
Oct 2, 2024
Matthew Bloch (Oct 2, 2024 05:38 PDT)
Matthew Bloch
Matthew Bloch
Oct 2, 2024
Item Title: 10.9
Office of Traffic Safety Selective Traffic Enforcement Program Grant Item Page Number: 22
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November 6, 2024
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Grant Agreement - PT25175
Final Audit Report 2024-10-02
Created: 2024-09-29
By: Jim Owens ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAzhsCnzmvdcbfOIl8unZDLgCcs_sqCVDH "Grant Agreement - PT25175" History
Document created by Jim Owens ([email protected])
2024-09-29 - 9:46:00 PM GMT
Document emailed to Matthew Bloch ([email protected]) for signature 2024-09-29 - 9:46:08 PM GMT
Email viewed by Matthew Bloch ([email protected]) 2024-10-01 - 2:37:56 PM GMT
Document e-signed by Matthew Bloch ([email protected]) Signature Date: 2024-10-02 - 12:35:54 PM GMT - Time Source: server Document emailed to [email protected] for signature 2024-10-02 - 12:35:56 PM GMT
Email viewed by [email protected]
2024-10-02 - 12:37:56 PM GMT
Signer [email protected] entered name at signing as Matthew Bloch 2024-10-02 - 12:38:31 PM GMT
Document e-signed by Matthew Bloch ([email protected]) Signature Date: 2024-10-02 - 12:38:33 PM GMT - Time Source: server Document emailed to Christine Booker ([email protected]) for signature 2024-10-02 - 12:38:35 PM GMT
Email viewed by Christine Booker ([email protected]) 2024-10-02 - 1:36:19 PM GMT
Document e-signed by Christine Booker ([email protected]) Signature Date: 2024-10-02 - 1:47:02 PM GMT - Time Source: server Item Title: 10.9
Office of Traffic Safety Selective Traffic Enforcement Program Grant Item Page Number: 23
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2024-10-02 - 5:42:45 PM GMT
Item Title: 10.9
Office of Traffic Safety Selective Traffic Enforcement Program Grant Item Page Number: 24
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November 6, 2024
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RESOLUTION NO. 24-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024/25 OPERATING BUDGET
WHEREAS, the City of Menifee, California, adopted a budget for Fiscal Year 2023/24 and Fiscal Year 2024/25 with Resolution 23-1341 on June 21st, 2023; and WHEREAS, from time to time the City of Menifee receives unanticipated revenues, experiences unanticipated expenditures, and/or identifies alternative funding sources; and WHEREAS, it is in the best interest of the citizens of the City of Menifee to allocate budget resources to continue the operations of the City of Menifee; and WHEREAS, the City Council of the City of Menifee needs to amend the FY2024/25 budget as follows:
AMENDMENTS TO ADOPTED BUDGET:
Grant Fund 2301 Adopted FY 2024/25 Revenue Budget: $0.00
1. Record Appropriation(s):
Amended Grant Fund 2301 FY 2024/25 Revenue Budget: $1,410,850.43 Grant Fund 2301 Adopted FY 2024/25 Expenditure Budget: $0.00
2. Record Appropriation(s):
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT # AMOUNT
June 5, 2024 Mid-Cycle Budget Adjustments Various $633,759.00 July 17, 2024
Grant: National Opiate Litigation
Settlement
2301-00-XNC-XNCL-
000-00000-441000 38,384.38
July 17, 2024 Grant: Cannabis Tax Fund
2301-00-XNC-XNCL-
000-00000-441002 277,195.05
August 7, 2024
CalRecycle Cycle 16: Rubberized
Pavement Grant Program CIP 24-
21 (McCall Blvd Project)
2301-00-XNC-XNCL-
000-00000-441002 92,500.00
September 18,
2024 Grant: Clean Air Day Microgrant
2301-28-XNC-XNCL-
000-00000-441004 500.00
October 2, 2024
Grant: Economic Development
Administration CEDS Grant
2301-00-XNC-XNCL-
000-00000-441000 40,000.00
October 2, 2024
Grant: BSCC Byrne State Crisis
Intervention Program
2301-00-XNC-XNCL-
000-00000-441002 112,512.00
November 6,
2024 Grant: OTS STEP
2301-28-XNC-XNCL-
000-00000-441002 216,000.00
TOTAL: $1,410,850.43
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT # AMOUNT
June 5, 2024 Mid-Cycle Budget Adjustments Various $595,472.00 July 1, 2024 FY2023/2024 Carryovers Various 2,083,339.35 July 17, 2024
Grant: National Opiate Litigation
Settlement
2301-51-MPD-PDAM-
000-00000-658165 38,384.38
Item Title: 10.9
Office of Traffic Safety Selective Traffic Enforcement Program Grant Item Page Number: 25
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Amending the Fiscal Year 2024/25 Grant Fund Budget
OTS Selective Traffic Enforcement Program Grant
2 4
7 6
3 1
Amended Grant Fund 2301 FY 2024/25 Expenditure Budget: $3,455,902.78
3. Record Transfer of Funds:
FROM ACCOUNT # TO ACCOUNT # AMOUNT
TOTAL: $0
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE DOES HEREBY RESOLVE AS FOLLOWS:
The annual budget for the Grant Fund 2301 for the City of Menifee for FY2024/25 is hereby increased and amended to reflect unanticipated revenues and expenditures as follows:
Revenues:
Grant: OTS Selective Traffic Enforcement Program $216,000.00 Amended Grant Fund 2301 FY2024/25 Budget $1,410,850.43
Expenditures:
Grant: OTS Selective Traffic Enforcement Program $216,000.00 $0 Amended Grant Fund 2301 FY2024/25 Budget $3,455,902.78 July 17, 2024 Grant: Cannabis Tax Fund
2301-51-MPD-PDAM-
000-00000-658211 277,195.05
August 7, 2024
CalRecycle Cycle 16: Rubberized
Pavement Grant Program CIP 24-
21 (McCall Blvd Project)
2301-55-PWD-CIPS-
658011 92,500.00
September 18,
2024 Grant: Clean Air Day Microgrant
2301-53-CSD-SWES-
000-00000-652844 500.00
October 2, 2024
Grant: Economic Development
Administration CEDS Grant
2301-50-ECD-XNCL-
000-00000-652832 40,000.00
October 2, 2024
Grant: BSCC Byrne State Crisis
Intervention Program
2301-51-MPD-PDAM-
000-00000-658174 112,512.00
November 6,
2024 Grant: OTS STEP
2301-51-MPD-PDAM-
000-00000-652426 216,000.00
TOTAL: $3,455,902.78
Item Title: 10.9
Office of Traffic Safety Selective Traffic Enforcement Program Grant Item Page Number: 26
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November 6, 2024
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Amending the Fiscal Year 2024/25 Grant Fund Budget
OTS Selective Traffic Enforcement Program Grant
3 4
7 6
3 1
PASSED, APPROVED AND ADOPTED this 6th day of November, 2024. _____________________________
Bill Zimmerman, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________ Stephanie Roseen, Acting City Clerk Jeffrey T. Melching, City Attorney Item Title: 10.9
Office of Traffic Safety Selective Traffic Enforcement Program Grant Item Page Number: 27
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This report is to be completed for each approved grant and forwarded along with approved council agenda staff report to the Finance Department.
FISCAL YEAR OF GRANT AWARD: _________________ DATE CITY COUNCIL APPROVED: ________________________ Grant Name: _____________________________________________ Granting Agency: __________________________ City Department: _________________________________________ City Grant Administrator: ____________________ Grant performance period: ________________ Type of Grant: ☐ State ☐ Federal ☐ Local ☐ Other: ________________ Grant Purpose/City Program:
If Federal Grant:
Federal Awarding Agency: ____________________ Federal CFDA Number: _____________________ If Pass-through Grant:
Pass-through Agency: ____________________ Pass-through Number: _____________________ Grant ID Number: ____________________
Grant Funding Period: ____________________ Amended Through: _____________________ Amount from Granting Agency: ____________________ Method of Funding: ____________________ City Matching Funds: ____________________ Frequency of Funding: ____________________ Total Grant Amount: ____________________ If other, please describe: ____________________ City Expenditure Account No: ____________________ City Revenue Account No: ____________________ Reporting Requirements:
Does the funding agency require a compliance audit? _____________________________________________ If yes, what kind of report? __________________________________________ Additional reporting required: ________________________________________ Does the funding agency require a copy of the Single Audit report? _____________________________________ Is this a federal grant (subject to Single Audit)? __________________________________________ Can grant funds be carried over to other fiscal years? __________________________________________ If yes, which years? __________________________________________ Is allocated interest a grant requirement? __________________________________________
CITY OF MENIFEE
GRANT SUMMARY REPORT
FINANCE DEPARTMENT
2024/2025
11/6/24
Selective Traffic Enforcement Grant
Office of Traffic Safety
Menifee Police Department
Christine Booker
-
-
-
-
-
10/1/24-9/30/25
-
$216,000
Reimbursement
-
$216,000
N/A
2301-51-MPD-PDAM-000-00000-652426
2301-28-XNC-XNCL-000-00000-441002
No
N/A
N/A
No
No
No
No
✔
10/1/24-9/30/25
Traffic programs including DUI checkpoints, saturations, motorcycle enforcement, pedestrian and bike enforcements events and supplies.
Quarterly reporting will be required.
Item Title: 10.9
Office of Traffic Safety Selective Traffic Enforcement Program Grant Item Page Number: 28
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CITY OF MENIFEE
SUBJECT: United States Department of Justice Office of Community Oriented Policing Services Grant
MEETING DATE: November 6, 2024
TO: Mayor and City Council
PREPARED BY: Christine Booker, Budgets & Grants Analyst REVIEWED BY: Chris Karrer, Police Chief
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Accept the grant funds from the Unites States Department of Justice Office of Community Oriented Policing Services Grant for the Menifee Police Department in the amount of $51,949; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $51,949 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Unites States Department of Justice Office of Community Oriented Policing Services Grant purchases.
DISCUSSION
The Menifee Police Department was awarded $51,949 by the Unites States Department of Justice (DOJ) Office of Community Oriented Policing Services (COPS) Microgrant. The COPS office administers several grant programs, including the microgrant program. The purpose of this grant is to benefit underserved populations within the community.
The funds received would be used for costs incurred by the Police Department to facilitate the creation and implementation of a comprehensive training program to display methods to identify members of the public who have Autism and other special needs and demonstrate evidence- based methods for successful communication to ensure safe interactions for all parties.
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 1
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City of Menifee Staff Report
COPS Microgrant
November 6, 2024
2 4
2 8
The grant deliverables will include the following:
•Comprehensive Training plan complete with handouts, slideshows, quick reference guides and calming kits
•A short video would be created to highlight small spotlight concept.
The Menifee Police Department would open this training to all City staff, as well as targeting a larger audience through other law enforcement agencies, school district staff, and the public in general to have a maximum positive impact on the community.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The fiscal impact from the acceptance of the COPS Microgrant would result in an increase of $51,949 in federal grant revenue within the Grant Fund (2301-441000) and an appropriation in expenditures to the COPS Microgrant for Menifee Police Department within the Grant Fund (2301- MPD-652429). The COPS Office would reimburse any costs incurred that are within the guidelines of this grant. No match by the City would be required.
ATTACHMENTS
1. Grant Acceptance Paperwork
2. Grant Application
3. BAR
4. Grant Summary Report
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 2
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Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 3
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Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 4
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Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 5
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Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 6
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Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 7
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Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 8
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Project Title
Empathy Unleashed: Navigating Autism andMental Health
Federal Estimated Funding (FederalShare)
51949.0
Total Estimated Funding
51949.0
92584
92585
92586
92587
92596
Proposed Project Start Date
10/1/24
Applicant Estimated Funding (Non-Federal Share)
0.0 Proposed Project End Date
9/30/26
Program Income Estimated Funding
0.0 Type of Applicant 1: Select Applicant Type:
C: City or Township Government
Type of Applicant 2: Select Applicant Type:
——
Type of Applicant 3: Select Applicant Type:
——
Other (specify):
——
Application POC Prefix Name
——
Application POC First Name
Christine
Application POC Middle Name
Ann
Application POC Last Name
Booker
Application POC Suffix Name
——
Standard Applicant Information
Project Information
Areas Affected by Project (Cities, Counties, States, etc.) Type Of Applicant
Application Submitter Contact Information
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 9
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November 6, 2024
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Organizational Affiliation Title Email ID
City of Menifee- Police DepartPolice Budget & Grants Analyst [email protected] Phone Number
951-723-1513
Fax Number
——
ORINumber
——
Is Application Subject to Review by State Under Executive Order 12372? c. Program is not covered by E.O. 12372.
Is the Applicant Delinquent on Federal Debt?
No
Name
Form SF424_4_0-V4.0.pdf
Date Added
5/7/24
Name
Form SFLLL_2_0-V2.0.pdf
Date Added
5/7/24
Name
SF424_4_0-1234-Affected Areas.docx
Date Added
5/7/24
Name
GrantApplication.xml
Date Added
5/7/24
Authorized Representative
Executive Order and Delinquent Debt Information
SF424 Attachments (4)
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 10
Menifee Mayor and City Council
November 6, 2024
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Title
Budget and Grants Analyst
Prefix Name
Mrs.
First Name ChristineMiddle Name —— Last Name Booker
Suffix Name
——
Title
Financial Services Manager
Prefix Name
Ms.
First Name MARGARITAMiddle Name —— Last Name CORNEJO
Suffix Name
——
Verify Legal Name, Doing Business As, and Legal Address Legal Name
CITY OF MENIFEE
Doing Business As
UEI
K2DEKYTD12J6
Street 1
29844 HAUN ROAD
Street 2
City
MENIFEE
State
CA
Zip/Postal Code
92586
CongressionalDistrict
41 Country
USA
The legal name + Doing Business As (DBA) and legal address define a unique entity in the system as represented in its entity profile. The profile legal nameand address is applicable to ALL applications and awards associated to this fiscal agent.
1. If this information is correct confirm/acknowledge to continue with completion of this application.
I confirm this is the correct entity.
Signer Name
Christine Booker
Certification Date / Time
05/07/2024 12:35 PM
2. If the information displayed does not accurately represent the legal entity applying for federal assistance: a. Contact your Entity Administrator. b. Contact the System for Award Management (SAM.gov) to update the entity legal name/address.
Law Enforcement Executive InformationGovernment Executive Information Legal Addess
Certification
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 11
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3. If the above information is not the entity for which this application is being submitted, Withdraw/Delete this application. Please initiate a new application inGrants.gov with using the correct UEI/SAM profile.
Sworn Officer Positions: $0.00
Civilian or Non-Sworn Personnel: $0.00
Travel: $8,156.00
Equipment: $0.00
Supplies: $43,793.00
SubAwards: $0.00
Procurement Contracts: $0.00
Other Costs: $0.00
Total Direct Costs: $51,949.00
IndirectCosts: $0.00
Proposal Abstract
This proposal outlines the development of an innovative training course aimed at fostering comprehensive understanding and practical skillsamong diverse stakeholders. Drawing upon interdisciplinary research and expertise, the course will blend theoretical knowledge with real-worldscenarios, equipping participants with the tools to recognize, communicate, and support individuals with autism and other special needseffectively. Additionally, this proposal seeks to outfit police department staff with the tools necessary to facilitate peaceful interactions withagitated persons to limit unfavorable interactions with law enforcement.
Data Requested with Application
FY24 CPD MG Eligibility
FY24 CPD MG App Quest
Inv Fed Prior Policing
CPA Gen Solicitation Quest
CPA Information
Proposal Narrative
Budget and Associated Documentation
Budget Summary
Budget Category Total Cost
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 12
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Indirect Costs: $0.00
Total Project Costs: $51,949.00
Federal Funds: $51,949.00
Match Amount: $0.00
Program Income: $0.00
No documents have been uploaded for Non-Competitive Justification No documents have been uploaded for Indirect Cost Rate Agreement No documents have been uploaded for Consultant Rate Justification Name
City of Menifee- BudgetNarrative.docx
Category
Budget Narrative
Created by
Christine Booker
Date Added
5/15/2024 12:46 PM
Budget and Associated Documentation
DOES THIS BUDGET CONTAIN CONFERENCE COSTS WHICH IS DEFINED BROADLY TO INCLUDE MEETINGS, RETREATS, SEMINARS, SYMPOSIA, ANDTRAINING ACTIVITIES? —— List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensationpaid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. In the narrative section, pleaseprovide a specific description of the responsibilities and duties for each position, and explain how the responsibilities and duties support the project goals andobjectives outlined in your application.
No items
Budget / Financial Attachments
Non-competitive Justification
Indirect Cost Rate Agreement
Consultant Rate Justification
Additional Attachments
Base Salary and Fringe Benefits for Sworn Officer
Personnel
Instructions
Year 1
Year 1
Personnel Detail
NamePositionSalaryRate TimeWorkedPercentageof Time (%)TotalCost Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 13
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Fringe benefits should be based on the actual known costs or an approved negotiated rate by a Federal Agency. If not based on an approved negotiated rate, listthe composition of the fringe benefit package. Fringe benefits are for the personnel listed in Personnel budget category listed and only for the percentage of timedevoted to the project. In the narrative section, please provide a specific description for each item Itemize travel expenses of staff personnel (e.g. staff to training, field interviews, advisory group meeting, etc.). Describe the purpose of each travelexpenditure in reference to the project objectives. Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence).In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location oftravel, if known; or if unknown, indicate "location to be determined." Indicate whether applicant's formal written travel policy or the Federal Travel Regulationsare followed. Note: Travel expenses for consultants should be included in the “Consultant Travel” data fields under the “Subawards (Subgrants)/ProcurementContracts” category. For each Purpose Area applied for, the budget should include the estimated cost for travel and accommodations for two staff to attendtwo three-day long meetings, with one in Washington D.C. and one in their region, with the exception of Purpose Area 1, which should budget for onemeeting in Washington D.C, and Purpose Areas 6 and 7, which should budget for 3 meetings within a 3 year period, with 2 in Washington D.C, and 1 withintheir region. All requested information must be included in the budget detail worksheet and budget narrative.
Personnel Total Cost
$0
Additional Narrative
No items
Fringe Benefits Total Cost $0
Additional Narrative
AssaultCrisisTrainingOnlineOther N/A $2,718.751.00 3.00 1.00 $8,156.25 $8,156.25 Fringe Benefits
Instructions
Year 1
Fringe Benefit Detail
NameBaseRate (%)Total Cost
Travel
Instructions
Year 1
Travel Detail
PurposeofTravel
LocationType ofExpense
BasisCost Quantity# OfStaff# OfTrips
Total CostNon-FederalContributionFederalRequest
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 14
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List non-expendable items that are to be purchased (Note: Organization’s own capitalization policy for classification of equipment should be used). Expendableitems should be included in the “Supplies” category Applications should analyze the cost benefits of purchasing versus leasing equipment, especially high costitems and those subject to rapid technological advances. Rented or leased equipment costs should be listed in the “Contracts” data fields under the “Sub awards”(Sub grants)/Procurement Contracts” category. In the budget narrative, explain how the equipment is necessary for the success In the budget narrative, explainhow the equipment is necessary for the success of the project, and describe the procurement method to be used. All requested information must be included inthe budget detail worksheet and budget narrative.
List items by type (office supplies, postage, training materials, copy paper, and expendable equipment items costing less than $5,000, such as books, handheld tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of theproject. All requested information must be included in the budget detail worksheet and budget narrative.
Travel Total Cost
$8,156
Additional Narrative
No items
Equipment Total Cost
$0
NIUBEE 2packacrylic brochureholder 3.00 $31.48 $94.44 $94.44 Quartet Easel70" high 3.00 $153.33$459.99 $459.99
Xuhal 12 pc Kidsnoise cancellingheadphones30.00$79.38 $2,381.40 $2,381.40 The department is requesting the Pro-Act Restraint Training course to be attended by the three staff being assigned as instructors for the Menifee PoliceDepartments autism and other special needs awareness class. This course will be necessary for providing non restraint methods for handling situationsthat will then be integrated into the course being created by the Menifee Police Department. This is online training that will be completed by staff duringtheir regular shifts and will not require any travel costs in addition to the course cost.
Equipment
Instructions
Year 1
Equipment Detail
EquipmentItem # ofItemsCostTotalCost Non-FederalContributionFederalRequest Supply Items
Instructions
Year 1
Supply Item Detail
Purpose ofSupply Items# ofItemsUnit CostTotal CostNon-FederalContributionFederalRequest Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 15
Menifee Mayor and City Council
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T-Signcorrugated5.00 $32.61 $163.05 $163.05
plastic sheet 2-pack
Storexclassroom craftproject box 5pack
1.00 $42.28 $42.28 $42.28
Quartet Easelcollapsiblewhiteboard3.00 $367.42$1,102.26 $1,102.26 IRIS USALetterbox 4 pack1.00 $48.93 $48.93 $48.93
Nicpro upgradedart portfolio bag2.00 $52.84 $105.68 $105.68 JUJIAJIA 6qtclear storage box6 pack 2.00 $26.09 $52.18 $52.18 Xuhal 9 pieceearmuffs- adult30.00$70.68 $2,120.40 $2,120.40 MyLifeUnit StickyNotes 3x3 54pads 3.00 $39.14 $117.42 $117.42 208pc binderclips paperclamps 1.00 $25.59 $25.59 $25.59 Citylife 3pieceplastic storagebin with lid2.00 $31.51 $63.02 $63.02 AutismNonverbal helpbelt 9" cover100.00$13.87 $1,387.00 $1,387.00 Stress ballssquishy fidgettoy 32 pack2.00 $32.25 $64.50 $64.50 Nortix stickyeasel pads15.00$92.43 $1,386.45 $1,386.45
2 in 1 hand truckdolly with foldingbasket 1.00 $184.86$184.86 $184.86 I-Pad MiniCovers 30.00$54.36 $1,630.80 $1,630.80
AssistiveTechnology AP 30.00$135.93$4,077.90 $4,077.90
Calm Down Kits50.00$195.74$9,787.00 $9,787.00
Citylife 17qtStorage Box2.00 $38.05 $76.10 $76.10
Expo Markers-Color 5.00 $32.61 $163.05 $163.05
WeLiu PaintersTape 10 rolls2.00 $25.00 $50.00 $50.00
LOUKIN 4 packdry erasers2.00 $27.18 $54.36 $54.36
Expo Marker-Black 5.00 $22.23 $111.15 $111.15
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 16
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November 6, 2024
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As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Consult with the DOJ grant-making componentbefore budgeting funds in this category. In the narrative section, please provide a specific description for each item, and explain how the item supports theproject goals and objectives outlined in your application.
Subawards (see "Subaward" definition at 2 CFR 200.92) : Provide a description of the Federal Award activities proposed to be carried out by any subrecipientand an estimate of the cost (include the cost per subrecipient, to the extent known prior to the application submission). For each subrecipient, enter thesubrecipient entity name, if known. Please indicate any subaward information included under budget category Subawards (Subgrants) Contracts by includingthe label "(subaward)" with each subaward category.
Pens- 400 Pack2.00 $49.99 $99.98 $99.98
I-Pad Mini30.00$598.11 $17,943.30 $17,943.30
Supplies Total Cost
$43,793
Additional Narrative
No items
Construction Total Cost
$0
There are three main categories that the supplies needs are broken down into for our project. The first is technology needs for the trainingprograms which include the Ipad minis, their cases and the program for the Ipads which is Assistive Technology AP. These will be used in thetraining courses to show participants how to communicate with non verbal special needs individuals, and can be used in the field for similarsituations as well.
The second category for supplies include the calm down kits and accompanying items to assist in officer involved situations with persons withspecial needs who are agitated. These include the full calm down kits, the adult and child headphones, stress balls, and non-verbal seat beltidentifiers.
The last category for supplies is general items that will be used in the training course. This includes the white boards, markers, pens and storagecontainers for transporting the handouts and materials.
Construction
Instructions
Year 1
Construction Detail
Purpose ofConstructionDescriptionof Work # ofItemsCostTotalCost Non-FederalContributionFederalRequest Subawards
Instructions
Year 1
Subaward (Subgrant) Detail
DescriptionPurposeConsultantCountryState/U.S.TerritoryCity TotalCost Non-FederalContributionFederalRequest Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 17
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Procurement contracts (see “Contract” definition at 2 CFR 200.1): Provide a description of the product or service to be procured by contract and an estimateof the cost. Indicate whether the applicant’s formal, written Procurement Policy or the Federal Acquisition Regulation is followed. Applicants are encouragedto promote free and open competition in awarding procurement contracts. A separate justification must be provided for noncompetitive procurements inexcess of the Simplified Acquisition Threshold set in accordance with 41 U.S.C. 1908 (currently set at $250,000).
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project.Written prior approval and additional justification is required for consultant fees in excess of the DOJ grant-making component's threshold for an 8-hour day.
In the narrative section, please provide a specific description for each item, and explain how the item supports the project goals and objectives outlined inyour application.
List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by type and the basis of the computation.
No items
Subawards Total Cost
$0
Add Consultant Travel
——
No items
Do you need Consultant Travel? No
Procurement Cost
$0
Procurement contracts (see “Contract” definition at 2 CFR 200.22): Provide a description of the product or service to beprocured by contract and an estimate of the cost. Indicate whether the applicant’s formal, written Procurement Policy or theFederal Acquisition Regulation is followed. Applicants are encouraged to promote free and open competition in awardingprocurement contracts. A separate justification must be provided for sole source procurements in excess of the SimplifiedAcquisition Threshold set in accordance with 41 U.S.C. 1908 (currently set at $250,000) for prior approval. Please provide aspecific description for each item, and explain how the item supports the project goals and objectives outlined in yourapplication. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hourday), and estimated time on the project. Unless otherwise approved by the COPS Office, approved consultant rates will be basedon the salary a consultant receives from his or her primary employer. Consultant fees in excess of $650 per day requireadditional written justification, and must be pre-approved in writing by the COPS Office if the consultant is hired via anoncompetitive bidding process. Please provide a specific description for each item, and explain how the item supports theproject goals and objectives outlined in your application. Please visit https://cops.usdoj.gov/grants for a list of allowable andunallowable costs for this program.
Instructions
Year 1
Procurement Contract Detail
DescriptionPurposeConsultantCountryState/U.S.TerritoryCity TotalCost Non-FederalContributionFederalRequest Other Direct Costs
Instructions
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 18
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For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent. All requested information must be included in the budget detail worksheet and budget narrative.
Indirect costs are allowed only if: a) the applicant has a current, federally approved indirect cost rate; or b) the applicant is eligible to use and elects to use the“de minimis” indirect cost rate described in 2 C.F.R. 200.414(f). (See paragraph D.1.b. in Appendix VII to Part 200—States and Local Government and IndianTribe Indirect Cost Proposals for a description of entities that may not elect to use the “de minimis” rate.) An applicant with a current, federally approvedindirect cost rate must attach a copy of the rate approval, (a fully-executed, negotiated agreement). If the applicant does not have an approved rate, one canbe requested by contacting the applicant’s cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, orif the applicant’s accounting system permits, costs may be allocated in the direct costs categories. (Applicant Indian tribal governments, in particular, shouldreview Appendix VII to Part 200—States and Local Government and Indian Tribe Indirect Cost Proposals regarding submission and documentation of indirectcost proposals.) All requested information must be included in the budget detail worksheet and budget narrative. In order to use the “de minimis” indirect ratean applicant would need to attach written documentation to the application that advises DOJ of both the applicant’s eligibility (to use the “de minimis” rate)and its election. If the applicant elects the de minimis method, costs must be consistently charged as either indirect or direct costs, but may not be doublecharged or inconsistently charged as both. In addition, if this method is chosen then it must be used consistently for all federal awards until such time as theapplicant entity chooses to negotiate a federally approved indirect cost rate.
No items
Other Costs Total Cost
$0
No items
Indirect Costs Total Cost
$0
Additional Narrative
Year 1
Other Cost Detail
DescriptionQuantityBasis Costs LengthofTime Total CostsNon-FederalContributionFederalRequest Indirect Costs
Instructions
Year 1
Indirect Cost Detail
Description Base IndirectCostRate Total CostNon-FederalContributionFederalRequest Memoranda of Understanding (MOUs) and Other Supportive Documents Memoranda of Understanding (MOUs) and Other Supportive Documents Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 19
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November 6, 2024
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Upload
The recommended files to upload are PDF, Microsoft Word and Excel.
No documents have been uploaded for Memoranda of Understanding (MOUs) and Other Supportive Documents Disclosure of Lobbying Activities
Name
Form SFLLL_2_0-V2.0.pdf
Category
LobbyingActivitiesDisclosure
Created by
——
Name
Resume- Jason Kaub.docx
Category
Curriculum Vitae orResumes
Created by
Christine Booker
Date Added
5/15/2024 2:02 PM
Name
Resume- Sheila Lawton.pdf
Category
Curriculum Vitae orResumes
Created by
Christine Booker
Date Added
5/15/2024 12:54 PM
Name
Resume- ChristineBooker.doc
Category
Curriculum Vitae orResumes
Created by
Christine Booker
Date Added 5/15/2024 12:48 PM
No documents have been uploaded for Letters of Support
No documents have been uploaded for Additional Attachments Additional Application Components
Curriculum Vitae or Resumes
Letters of Support
Additional Attachments
Disclosures and Assurances
DOJ Certified Standard Assurances
OMB APPROVAL NUMBER 1121-0140
EXPIRES 05/31/2019
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 20
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November 6, 2024
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U.S. DEPARTMENT OF JUSTICE
CERTIFIED STANDARD ASSURANCES
On behalf of the Applicant, and in support of this application for a grant or cooperative agreement, I certify under penalty of perjury to the U.S. Department ofJustice ("Department"), that all of the following are true and correct:
(1) I have the authority to make the following representations on behalf of myself and the Applicant. I understand that these representations willbe relied upon as material in any Department decision to make an award to the Applicant based on its application. (2) I certify that the Applicant has the legal authority to apply for the federal assistance sought by the application, and that it has the institutional,managerial, and financial capability (including funds sufficient to pay any required non-federal share of project costs) to plan, manage, and complete the project described in the application properly. (3) I assure that, throughout the period of performance for the award (if any) made by the Department based on the application-- a. the Applicant will comply with all award requirements and all federal statutes and regulations applicable to the award; b. the Applicant will require all subrecipients to comply with all applicable award requirements and all applicable federal statutes andregulations; and c. the Applicant will maintain safeguards to address and prevent any organizational conflict of interest, and also to prohibit employees fromusing their positions in any manner that poses, or appears to pose, a personal or financial conflict of interest.
(4) The Applicant understands that the federal statutes and regulations applicable to the award (if any) made by the Department based on theapplication specifically include statutes and regulations pertaining to civil rights and nondiscrimination, and, in addition-- a. the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); section 901 of the Education Amendments of 1972 (20U.S.C. § 1681); and section 303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102); b. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include section 809(c) of Title I of the OmnibusCrime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)); section 1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the grantcondition set out at section 40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)), which will apply to all awards made by the Office on Violence Against Women, also may apply to an award made otherwise; c. the Applicant understands that it must require any subrecipient to comply with all such applicable statutes (and associated regulations);and d. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204. (5) The Applicant also understands that (in addition to any applicable program-specific regulations and to applicable federal regulations that pertain to civil rights and nondiscrimination) the federal regulations applicable to the award (if any) made by the Department based on theapplication may include, but are not limited to, 2 C.F.R. Part 2800 (the DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22 (confidentiality - research and statistical information), 23 (criminal intelligence systems), 38 (regarding faith-based or religious organizationsparticipating in federal financial assistance programs), and 46 (human subjects protection). (6) I assure that the Applicant will assist the Department as necessary (and will require subrecipients and contractors to assist as necessary) with the Department's compliance with section 106 of the National Historic Preservation Act of 1966 (54 U.S.C. § 306108), the Archeological andHistorical Preservation Act of 1974 (54 U.S.C. §§ 312501-312508), and the National Environmental Policy Act of 1969 (42 U.S.C. §§ 4321-4335), and 28 C.F.R. Parts 61 (NEPA) and 63 (floodplains and wetlands). (7) I assure that the Applicant will give the Department and the Government Accountability Office, through any authorized representative, access to, and opportunity to examine, all paper or electronic records related to the award (if any) made by the Department based on the application. (8) If this application is for an award from the National Institute of Justice or the Bureau of Justice Statistics pursuant to which award funds may be made available (whether by the award directly or by any subaward at any tier) to an institution of higher education (as defined at 34 U.S.C. § 10251(a)(17)), I assure that, if any award funds actually are made available to such an institution, the Applicant will require that, throughout theperiod of performance-- a. each such institution comply with any requirements that are imposed on it by the First Amendment to the Constitution of the United States;and b. subject to par. a, each such institution comply with its own representations, if any, concerning academic freedom, freedom of inquiry anddebate, research independence, and research integrity, at the institution, that are included in promotional materials, in official statements, in formal policies, in applications for grants (including this award application), for accreditation, or for licensing, or in submissions relating tosuch grants, accreditation, or licensing, or that otherwise are made or disseminated to students, to faculty, or to the general public. (9) I assure that, if the Applicant is a governmental entity, with respect to the award (if any) made by the Department based on the application-- a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655), which govern the treatment of persons displaced as a result of federal and federally-assisted programs; and b. it will comply with requirements of 5 U.S.C. §§ 1501-1508 and 7324-7328, which limit certain political activities of State or localgovernment employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. (10) If the Applicant applies for and receives an award from the Office of Community Oriented Policing Services (COPS Office), I assure that as i db34USC§ 10382()(11)it illt th t t ti bl d i t t ith li bll i l di bt tli itdt thI di Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 21
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November 6, 2024
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Please Acknowledge
Signed
SignerID
[email protected]
Signing Date / Time
5/15/24 2:14 PM
required by 34 U.S.C. § 10382(c)(11), it will, to the extent practicable and consistent with applicable law--including, but not limited to, the Indian Self- Determination and Education Assistance Act--seek, recruit, and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn positions, as provided under 34 U.S.C. § 10382(c) (11).
(11) If the Applicant applies for and receives a DOJ award under the STOP School Violence Act program, I assure as required by 34 U.S.C. § 10552(a)(3), that it will maintain and report such data, records, and information (programmatic and financial) as DOJ may reasonably require.
I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material fact) in this certification, or in the application that it supports, may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C.§§ 10271-10273), and also may subject me and the Applicant to civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. §§ 3729-3730 and 3801-3812). I also acknowledge that the Department's awards, including certifications provided in connection with such awards, are subject to review by the Department, including by its Office of the Inspector General.
DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free WorkplaceRequirements; Law Enforcement and Community Policing U.S. DEPARTMENT OF JUSTICE
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; DRUG-FREE WORKPLACE REQUIREMENTS;LAW ENFORCEMENT AND COMMUNITY POLICING
Applicants should refer to the regula ons and other requirements cited below to determine the cer fica on to which they are required to a est.Applicants should also review the instruc ons for cer fica on included in the regula ons or other cited requirements before comple ng this form. Thecer fica ons shall be treated as a material representa on of fact upon which reliance will be placed when the U.S. Department of Jus ce (“Department”)determines to award the covered transac on, grant, or coopera ve agreement.
1. LOBBYING
As required by 31 U.S.C. § 1352, as implemented by 28 C.F.R. Part 69, the Applicant cer fies and assures (to the extent applicable) the following:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Applicant, to any person for influencing or a emp ng to influencean officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connec onwith the making of any Federal grant, the entering into of any coopera ve agreement, or the extension, con nua on, renewal, amendment, ormodifica on of any Federal grant or coopera ve agreement; (b) If the Applicant’s request for Federal funds is in excess of $100,000, and any funds other than Federal appropriated funds have been paid or will bepaid to any person for influencing or a emp ng to influence an officer or employee of any agency, a member of Congress, an officer or employee ofCongress, or an employee of a member of Congress in connec on with this Federal grant or coopera ve agreement, the Applicant shall complete andsubmit Standard Form - LLL, “Disclosure of Lobbying Ac vi es” in accordance with its (and any DOJ awarding agency’s) instruc ons; and (c) The Applicant shall require that the language of this cer fica on be included in the award documents for all subgrants and procurement contracts (andtheir subcontracts) funded with Federal award funds and shall ensure that any cer fica ons or lobbying disclosures required of recipients of suchsubgrants and procurement contracts (or their subcontractors) are made and filed in accordance with 31 U.S.C. § 1352.
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 22
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2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS A. Pursuant to Department regula ons on nonprocurement debarment and suspension implemented at 2 C.F.R. Part 2867, and to other relatedrequirements, the Applicant cer fies, with respect to prospec ve par cipants in a primary er “covered transac on,” as defined at 2 C.F.R. § 2867.20(a),that neither it nor any of its principals-- (a) is presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, orvoluntarily excluded from covered transac ons by any Federal department or agency; (b) has within a three-year period preceding this applica on been convicted of a felony criminal viola on under any Federal law, or been convicted or hada civil judgment rendered against it for commission of fraud or a criminal offense in connec on with obtaining, a emp ng to obtain, or performing apublic (Federal, State, tribal, or local) transac on or private agreement or transac on; viola on of Federal or State an trust statutes or commission ofembezzlement, the , forgery, bribery, falsifica on or destruc on of records, making false statements, tax evasion or receiving stolen property, makingfalse claims, or obstruc on of jus ce, or commission of any offense indica ng a lack of business integrity or business honesty that seriously and directlyaffects its (or its principals’) present responsibility; (c) is presently indicted for or otherwise criminally or civilly charged by a governmental en ty (Federal, State, tribal, or local) with commission of any ofthe offenses enumerated in paragraph (b) of this cer fica on; and/or (d) has within a three-year period preceding this applica on had one or more public transac ons (Federal, State, tribal, or local) terminated for cause ordefault.
B. Where the Applicant is unable to cer fy to any of the statements in this cer fica on, it shall a ach an explana on to this applica on. Where theApplicant or any of its principals was convicted, within a three-year period preceding this applica on, of a felony criminal viola on under any Federal law,the Applicant also must disclose such felony criminal convic on in wri ng to the Department (for OJP Applicants, to OJP atOjpcompliancerepor [email protected]; for OVW Applicants, to OVW at [email protected]; or for COPS Applicants, to COPS at [email protected]),unless such disclosure has already been made.
3. FEDERAL TAXES
A. If the Applicant is a corpora on, it cer fies either that (1) the corpora on has no unpaid Federal tax liability that has been assessed, for which alljudicial and administra ve remedies have been exhausted or have lapsed, that is not being paid in a mely manner pursuant to an agreement with theauthority responsible for collec ng the tax liability, or (2) the corpora on has provided wri en no ce of such an unpaid tax liability (or liabili es) to theDepartment (for OJP Applicants, to OJP at Ojpcompliancerepor [email protected]; for OVW Applicants, to OVW at [email protected]; or for COPSApplicants, to COPS at [email protected]).
B. Where the Applicant is unable to cer fy to any of the statements in this cer fica on, it shall a ach an explana on to this applica on.
4. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, as implemented at 28 C.F.R. Part 83, Subpart F, for grantees, as defined at 28 C.F.R. §§ 83.620 and83.650:
A. The Applicant cer fies and assures that it will, or will con nue to, provide a drug-free workplace by-- (a) Publishing a statement no fying employees that the unlawful manufacture, distribu on, dispensing, possession, or use of a controlled substance isprohibited in its workplace and specifying the ac ons that will be taken against employees for viola on of such prohibi on; (b) Establishing an on-going drug-free awareness program to inform employees about-- (1) The dangers of drug abuse in the workplace;
(2) The Applicant’s policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilita on, and employee assistance programs; and (4) The penal es that may be imposed upon employees for drug abuse viola ons occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the award be given a copy of the statement required by paragraph(a); (d) No fying the employee in the statement required by paragraph (a) that, as a condi on of employment under the award, the employee will-- (1) Abide by the terms of the statement; and
(2) No fy the employer in wri ng of the employee’s convic on for a viola on of a criminal drug statute occurring in the workplace no later than fivecalendar days a er such convic on; (e) No fying the Department, in wri ng, within 10 calendar days a er receiving no ce under subparagraph (d)(2) from an employee or otherwisereceiving actual no ce of such convic on. Employers of convicted employees must provide no ce, including posi on tle of any such convicted employeeto the Department, as follows:
For COPS award recipients - COPS Office, 145 N Street, NE, Washington, DC, 20530; For OJP and OVW award recipients - U.S. Department of Jus ce, Office of Jus ce Programs, ATTN: Control Desk, 810 7th Street, N.W., Washington, D.C.20531.
No ce shall include the iden fica on number(s) of each affected award; (f)Takingoneofthefollowingac onswithin30calendardaysofreceivingno ceundersubparagraph(d)(2)withrespecttoanyemployeewhoisso Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 23
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November 6, 2024
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Please Acknowledge
Certified
SignerID
[email protected]
Signing Date / Time
5/15/24 2:14 PM
Other Disclosures and Assurances
(f) Taking one of the following ac ons, within 30 calendar days of receiving no ce under subparagraph (d)(2), with respect to any employee who is soconvicted:
(1) Taking appropriate personnel ac on against such an employee, up to and including termina on, consistent with the requirements of the Rehabilita onAct of 1973, as amended; or (2) Requiring such employee to par cipate sa sfactorily in a drug abuse assistance or rehabilita on program approved for such purposes by a Federal,State, or local health, law enforcement, or other appropriate agency; and (g) Making a good faith effort to con nue to maintain a drug-free workplace through implementa on of paragraphs (a), (b), (c), (d), (e), and (f).
5. LAW ENFORCEMENT AGENCY CERTIFICATION REQUIRED UNDER DEPARTMENT OF JUSTICE DISCRETIONARY GRANT PROGRAMS (“SAFE POLICINGCERTIFICATION”) If this applica on is for a discre onary award pursuant to which award funds may be made available (whether by the award directly or by any subawardat any er) to a State, local, college, or university law enforcement agency, the Applicant cer fies that any such law enforcement agency to which fundswill be made available has been cer fied by an approved independent creden aling body or has started the cer fica on process. To become cer fied, alaw enforcement agency must meet two mandatory condi ons:
(a) the agency’s use of force policies adhere to all applicable federal, State, and local laws; and (b) the agency’s use of force policies prohibit chokeholds except in situa ons where use of deadly force is allowed by law.
For detailed informa on on this cer fica on requirement, see https://cops.usdoj.gov/SafePolicingEO .
The Applicant acknowledges that compliance with this safe policing cer fica on requirement does not ensure compliance with federal, state, or local law,and that such cer fica on shall not cons tute a defense in any federal lawsuit. Nothing in the safe policing cer fica on process or safe policingrequirement is intended to be (or may be) used by third par es to create liability by or against the United States or any of its officials, officers, agents oremployees under any federal law. Neither the safe policing cer fica on process nor the safe policing cer fica on requirement is intended to (or does)confer any right on any third-person or en ty seeking relief against the United States or any officer or employee thereof. No person or en ty is intendedto be (or is) a third-party beneficiary of the safe policing cer fica on process, or, with respect to the safe policing cer fica on requirement, such abeneficiary for purposes of any civil, criminal, or administra ve ac on.
6. COORDINATION REQUIRED UNDER PUBLIC SAFETY AND COMMUNITY POLICING PROGRAMS As required by the Public Safety Partnership and Community Policing Act of 1994, at 34 U.S.C. § 10382(c)(5), if this applica on is for a COPS award, theApplicant cer fies that there has been appropriate coordina on with all agencies that may be affected by its award. Affected agencies may include,among others, Offices of the United States A orneys; State, local, or tribal prosecutors; or correc onal agencies.
I acknowledge that a materially false, fic ous, or fraudulent statement (or concealment or omission of a material fact) in this cer fica on, or in theapplica on that it supports, may be the subject of criminal prosecu on (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the Applicant to civil penal es and administra ve remedies for false claims or otherwise (including under 31 U.S.C.§§ 3729-3730 and 3801-3812). I also acknowledge that the Department’s awards, including cer fica ons provided in connec on with such awards, aresubject to review by the Department, including by its Office of the Inspector General.
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 24
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November 6, 2024
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No documents have been uploaded for Other Disclosures and Assurances
Please Acknowledge
Signed
SignerID
[email protected] Date / Time
5/15/24 2:15 PM
No documents have been uploaded for Other
NotCertified
Declaration and Certification to the U.S. Department of Justice as to this Application Submission By [taking this action], I --
1. Declare the following to the U.S. Department of Justice (DOJ), under penalty of perjury: (1) I have authority to make this declaration andcertification on behalf of the applicant; (2) I have conducted or there was conducted (including by the applicant’s legal counsel as appropriate,and made available to me) a diligent review of all requirements pertinent to and all matters encompassed by this declaration and certification.
2. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following aretrue as of the date of this application submission: (1) I have reviewed this application and all supporting materials submitted in connectiontherewith (including anything submitted in support of this application by any person on behalf of the applicant before or at the time of theapplication submission and any materials that accompany this declaration and certification); (2) The information in this application and in allsupporting materials is accurate, true, and complete information as of the date of this request; and (3) I have the authority to submit thisapplication on behalf of the applicant.
3. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand that, in taking (or not taking)any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and(2) I understand that any materially false, fictitious, or fraudulent information or statement in this declaration and certification (or concealmentor omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal FalseClaims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Other
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 25
Menifee Mayor and City Council
November 6, 2024
Page
155 of 1464
Not Certified
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 26
Menifee Mayor and City Council
November 6, 2024
Page
156 of 1464
RESOLUTION NO. 24-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024/25 OPERATING BUDGET
WHEREAS, the City of Menifee, California, adopted a budget for Fiscal Year 2023/24 and Fiscal Year 2024/25 with Resolution 23-1341 on June 21st, 2023; and WHEREAS, from time to time the City of Menifee receives unanticipated revenues, experiences unanticipated expenditures, and/or identifies alternative funding sources; and WHEREAS, it is in the best interest of the citizens of the City of Menifee to allocate budget resources to continue the operations of the City of Menifee; and WHEREAS, the City Council of the City of Menifee needs to amend the FY2024/25 budget as follows:
AMENDMENTS TO ADOPTED BUDGET:
Grant Fund 2301 Adopted FY 2024/25 Revenue Budget: $0.00
1. Record Appropriation(s):
Amended Grant Fund 2301 FY 2024/25 Revenue Budget: $1,246,799.43 Grant Fund 2301 Adopted FY 2024/25 Expenditure Budget: $0.00
2. Record Appropriation(s):
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT # AMOUNT
June 5, 2024 Mid-Cycle Budget Adjustments Various $633,759.00 July 17, 2024
Grant: National Opiate Litigation
Settlement
2301-00-XNC-XNCL-
000-00000-441000 38,384.38
July 17, 2024 Grant: Cannabis Tax Fund
2301-00-XNC-XNCL-
000-00000-441002 277,195.05
August 7, 2024
CalRecycle Cycle 16: Rubberized
Pavement Grant Program CIP 24-
21 (McCall Blvd Project)
2301-00-XNC-XNCL-
000-00000-441002 92,500.00
September 18,
2024 Grant: Clean Air Day Microgrant
2301-28-XNC-XNCL-
000-00000-441004 500.00
October 2, 2024
Grant: Economic Development
Administration CEDS Grant
2301-00-XNC-XNCL-
000-00000-441000 40,000.00
October 2, 2024
Grant: BSCC Byrne State Crisis
Intervention Program
2301-00-XNC-XNCL-
000-00000-441002 112,512.00
November 6,
2024 Grant: COPS Microgrant
2301-28-XNC-XNCL-
000-00000-441000 51,949.00
TOTAL: $1,246,799.43
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT # AMOUNT
June 5, 2024 Mid-Cycle Budget Adjustments Various $595,472.00 July 1, 2024 FY2023/2024 Carryovers Various 2,083,339.35 July 17, 2024
Grant: National Opiate Litigation
Settlement
2301-51-MPD-PDAM-
000-00000-658165 38,384.38
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 27
Menifee Mayor and City Council
November 6, 2024
Page
157 of 1464
Amending the Fiscal Year 2024/25 Grant Fund Budget
Community Oriented Policing Services Microgrant
2 4
7 6
3 1
Amended Grant Fund 2301 FY 2024/25 Expenditure Budget: $3,291,851.78
3. Record Transfer of Funds:
FROM ACCOUNT # TO ACCOUNT # AMOUNT
TOTAL: $0
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE DOES HEREBY RESOLVE AS FOLLOWS:
The annual budget for the Grant Fund 2301 for the City of Menifee for FY2024/25 is hereby increased and amended to reflect unanticipated revenues and expenditures as follows:
Revenues:
Grant: Community Oriented Policing Services Microgrant $51,949.00 Amended Grant Fund 2301 FY2024/25 Budget $1,246,799.43
Expenditures:
Grant: Community Oriented Policing Services Microgrant $51,949.00 $0 Amended Grant Fund 2301 FY2024/25 Budget $3,291,851.78 July 17, 2024 Grant: Cannabis Tax Fund
2301-51-MPD-PDAM-
000-00000-658211 277,195.05
August 7, 2024
CalRecycle Cycle 16: Rubberized
Pavement Grant Program CIP 24-
21 (McCall Blvd Project)
2301-55-PWD-CIPS-
658011 92,500.00
September 18,
2024 Grant: Clean Air Day Microgrant
2301-53-CSD-SWES-
000-00000-652844 500.00
October 2, 2024
Grant: Economic Development
Administration CEDS Grant
2301-50-ECD-XNCL-
000-00000-652832 40,000.00
October 2, 2024
Grant: BSCC Byrne State Crisis
Intervention Program
2301-51-MPD-PDAM-
000-00000-658174 112,512.00
November 6,
2024 Grant: COPS Microgrant
2301-51-MPD-PDAM-
000-00000-652429 51,949.00
TOTAL: $3,291,851.78
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 28
Menifee Mayor and City Council
November 6, 2024
Page
158 of 1464
Amending the Fiscal Year 2024/25 Grant Fund Budget
Community Oriented Policing Services Microgrant
3 4
7 6
3 1
PASSED, APPROVED AND ADOPTED this 6th day of November, 2024. _____________________________
Bill Zimmerman, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________ Stephanie Roseen, Acting City Clerk Jeffrey T. Melching, City Attorney Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 29
Menifee Mayor and City Council
November 6, 2024
Page
159 of 1464
This report is to be completed for each approved grant and forwarded along with approved council agenda staff report to the Finance Department.
FISCAL YEAR OF GRANT AWARD: _________________ DATE CITY COUNCIL APPROVED: ________________________ Grant Name: _____________________________________________ Granting Agency: __________________________ City Department: _________________________________________ City Grant Administrator: ____________________ Grant performance period: ________________ Type of Grant: ☐ State ☐ Federal ☐ Local ☐ Other: ________________ Grant Purpose/City Program:
If Federal Grant:
Federal Awarding Agency: ____________________ Federal CFDA Number: _____________________ If Pass-through Grant:
Pass-through Agency: ____________________ Pass-through Number: _____________________ Grant ID Number: ____________________
Grant Funding Period: ____________________ Amended Through: _____________________ Amount from Granting Agency: ____________________ Method of Funding: ____________________ City Matching Funds: ____________________ Frequency of Funding: ____________________ Total Grant Amount: ____________________ If other, please describe: ____________________ City Expenditure Account No: ____________________ City Revenue Account No: ____________________ Reporting Requirements:
Does the funding agency require a compliance audit? _____________________________________________ If yes, what kind of report? __________________________________________ Additional reporting required: ________________________________________ Does the funding agency require a copy of the Single Audit report? _____________________________________ Is this a federal grant (subject to Single Audit)? __________________________________________ Can grant funds be carried over to other fiscal years? __________________________________________ If yes, which years? __________________________________________ Is allocated interest a grant requirement? __________________________________________
CITY OF MENIFEE
GRANT SUMMARY REPORT
FINANCE DEPARTMENT
2024/2025
11/6/24
COPS Microgrant
US DOJ
Menifee Police Department
Christine Booker
DOJ
16.710
-
-
10/1/24-9/30/26
-
$51,949
Reimbursement
-
$51,949
N/A
2301-51-MPD-PDAM-000-00000-652429
2301-28-XNC-XNCL-000-00000-441000
No
N/A
N/A
No
Yes
Yes
25/26
No
✔
10/1/24-9/30/26
The funds received would be used for costs incurred by PD to facilitate the creation and implementation of a training program to display methods to identify members of the public who have Autism and other special needs and demonstrate evidence based methods for successful communication to ensure safe interactions for all parties.
Quarterly reporting will be required.
Item Title: 10.10
United States Department of Justice Office of Community Oriented Policing Services Grant Item Page Number: 30
Menifee Mayor and City Council
November 6, 2024
Page
160 of 1464
CITY OF MENIFEE
SUBJECT: Permanent Local Housing Allocation Program
MEETING DATE: November 6, 2024
TO: Mayor and City Council
PREPARED BY: Edna I. Lebrón, Senior Management Analyst
REVIEWED BY: Cheryl Kitzerow, Community Development Director APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Accept the Permanent Local Housing Allocation Program (PLHA) grant funds from the California Department of Housing and Community Development (HCD) in the amount of $646,059 for Menifee’s First Time Homebuyers Down Payment Assistance Program; and
2. Approve and authorize the City Manager to execute all necessary agreements, amendments, and related documents to receive the PLHA grant funds; and
3. Adopt a budget amendment resolution, authorizing an increase in revenue and appropriation of expenditures in the amount of $646,059 to accounts identified by the Finance Department.
DISCUSSION
On July 15, 2020, City Council authorized staff to apply for PLHA funds and approved a five-year expenditure plan of the PLHA Program formula allocation of an estimated $1.2 million over five years from the HCD. In addition, PLHA funds were approved for the homeownership opportunities, including, but not limited to, down payment assistance.
On August 4, 2021, the City Council accepted round 1 of the PLHA allocations for $251,604. The City received the full allocation amount in March of 2022. Additionally, on November 16, 2022, the City Council accepted round 2 of the PLHA allocation for $391,071. The City received the full allocation amount in November of 2022.
The City has received a formal notification that it will receive $646,059 for rounds 3 and 4 of the PLHA funds. Based on the application submitted, the City would continue to use the funds for its Menifee First Time Homebuyer's Down Payment Assistance Program (“Program”).
The Program would provide low-income, first-time homebuyers with a no-interest, deferred payment loan of up to $100,000 for down payment assistance or closing costs. In doing so, the Program would Item Title: 10.11
Permanent Local Housing Allocation Program
Item Page Number: 1
Menifee Mayor and City Council
November 6, 2024
Page
161 of 1464
PLHA Rounds 3 and 4
November 6, 2024
2 4
0 2
allow the City to continue to create and protect strong sustainable neighborhoods by providing programs such as this one that encourage and facilitate the path to homeownership for residents.
The City of Menifee with the collaboration of Neighborhood Housing Partnership Services, Inc (NPHS) has successfully assisted five low-moderate income citizens to become homeowners in the City of Menifee and are currently processing two additional applications.
STRATEGIC PLAN OBJECTIVE
Thriving Economy
FISCAL IMPACT
The fiscal impact for the acceptance of the grant is $646,059 in both revenue and expenditure to be recognized in fiscal year 2024/2025. The Finance Department would increase state grant revenue within the Grant Fund (2301-441002) and appropriate those funds to the Permanent Local Housing Allocation Program for the Community Development Department within the Grant Fund (2301-CDD- PLNG-652843).
Activity Description Activity Total
Administration (5%) $32,303.00
Activity Delivery $0.00
Down Payment Assistance $613,756.00
Grant Award Total $646,059.00
The City’s PLHA Program will be fully grant-funded and allocated through HCD. A corresponding BAR appropriating the PLHA grant revenue and expenditures is included for approval as part of this Staff Report.
There is no required match by the City through the grant program.
ATTACHMENTS
1. Grant Award Notification Letter
2. Signed PLHA Agreement with HCD
3. Budget Amendment Resolution
4. Grant Summary Report
Item Title: 10.11
Permanent Local Housing Allocation Program
Item Page Number: 2
Menifee Mayor and City Council
November 6, 2024
Page
162 of 1464
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF STATE FINANCIAL ASSISTANCE
651 Bannon Street, Suite 800
Sacramento, CA 95811
(916) 263-2771
www.hcd.ca.gov
July 30, 2024
Armando G. Villa, City Manager
City of Menifee
29844 Haun Road
Menifee, CA 92586
Dear Armando G. Villa:
RE: Conditional Award Commitment and Acceptance of Terms and Conditions Permanent Local Housing Assistance, Round 4, Notice of Funding Availability, Fiscal Year 2023/2024
City of Menifee - City of Menifee
Contract No. 20-PLHA-15551
The California Department of Housing and Community Development (“Department” or “HCD”) issued a Permanent Local Housing Assistance (PLHA), Round 4, Notice of Funding Availability on December 29, 2023. The Department is now pleased to inform you of this conditional award to City of Menifee “Awardee”. This conditional award is a grant in the amount of $646,059 (the “Conditional Award”) for the above-referenced project (the “Project”) and includes the following activity/activities awarded:
• Homebuyer Assistance
• Five Percent (5%) Administrative Costs
The Conditional Award is based on and subject to the Applicant Representations and the Terms and Conditions of Conditional Award, both as further specified and described in this notice of the Conditional Award (the “Conditional Award Commitment”). This Conditional Award may only be accepted by timely delivery of a fully executed Acceptance of Terms and Conditions of Conditional Award form to the Department (an executed copy of this form is enclosed herein).
I. Applicant Representations – Basis of Conditional Award
In response to the above-mentioned NOFA, the Awardee(s) submitted an application for grant funding of the Project (that application, and all communications and documentation submitted to the Department in support thereof, the “Application”).
The Department is making this Conditional Award to the Awardee(s) on the basis of, and in reliance upon, the representations, warranties, projections, and descriptions that the Awardee(s) submitted as part of the Application (the “Applicant Representations”).
The Department may rescind this Conditional Award if the Department discovers, at any time prior to disbursement of the Conditional Award, that the Applicant Representations Item Title: 10.11
Permanent Local Housing Allocation Program
Item Page Number: 3
Menifee Mayor and City Council
November 6, 2024
Page
163 of 1464
Permanent Local Housing Assistance, NOFA, Round 4, Conditional Award Commitment City of Menifee - City of Menifee
Contract No. 20-PLHA-15551
July 30, 2024
included material misrepresentations or omissions, regardless of whether or not such misrepresentations or omissions were innocent, unintentional, and/or based upon belief.
II. Terms and Conditions of Conditional Award
TIME IS OF THE ESSENCE IN THE SATISFACTION OF THESE TERMS AND CONDITIONS OF CONDITIONAL AWARD.
The Department may rescind this Conditional Award if any of the terms and conditions enumerated in this Section II (the “Terms and Conditions of Conditional Award”) are not timely satisfied. The Terms and Conditions of this Conditional Award and their corresponding timelines are described below.
If the Terms and Conditions of this Conditional Award are timely satisfied, the Department will (i) promptly provide a written notification to the Awardee via electronic mail; and (ii) circulate an executed copy of an STD 213, Standard Agreement, for all appropriate signatures and approvals in accordance with the timeline specified in Section III of this Conditional Award Commitment.
All timelines shall be calculated in calendar days. Any deadline falling on a weekend or State of California holiday shall be extended to the next business day.
A. Timely Execution of Acceptance of Terms and Conditions of Conditional Award Form
The Awardee shall execute and deliver a copy of the enclosed Acceptance of Terms and Conditions of Conditional Award to the Department within ten (10) calendar days of the date of this Conditional Award Commitment. The Department will deem this condition to be unsatisfied if it receives an executed Acceptance of Terms and Conditions of Conditional Award that has been substantively modified, altered, or amended in any way. The signed Acceptance of Terms and Conditions of Conditional Award form must be submitted to [email protected] .
III. Delivery of Standard Agreement
In an effort to be responsive to each Awardee’s closing needs and to ensure timely commitment of funds, the Department commits to delivering an executed copy of the Standard Agreement relative to this Conditional Award within ninety (90) calendar days of receiving all required documents, including all legally sufficient Authorization and Organizational Documents, in connection with this Project and as applicable.
Item Title: 10.11
Permanent Local Housing Allocation Program
Item Page Number: 4
Menifee Mayor and City Council
November 6, 2024
Page
164 of 1464
Permanent Local Housing Assistance, NOFA, Round 4, Conditional Award Commitment City of Menifee - City of Menifee
Contract No. 20-PLHA-15551
July 30, 2024
Congratulations on your successful application. For further information, please contact Kelsey Barraza, PLHA Program Manager, Program Design and Implementation Branch, at (916) 820-1287 or [email protected].
Sincerely,
Jennifer Seeger
Deputy Director
Division of State Financial Assistance
Enclosure: Acceptance of Terms and Conditions of Conditional Award form Item Title: 10.11
Permanent Local Housing Allocation Program
Item Page Number: 5
Menifee Mayor and City Council
November 6, 2024
Page
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Item Title: 10.11
Permanent Local Housing Allocation Program
Item Page Number: 6
Menifee Mayor and City Council
November 6, 2024
Page
166 of 1464
RESOLUTION NO. 24-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024/25 OPERATING BUDGET
WHEREAS, the City of Menifee, California, adopted a budget for Fiscal Year 2023/24 and Fiscal Year 2024/25 with Resolution 23-1341 on June 21st, 2023; and WHEREAS, from time to time the City of Menifee receives unanticipated revenues, experiences unanticipated expenditures, and/or identifies alternative funding sources; and WHEREAS, it is in the best interest of the citizens of the City of Menifee to allocate budget resources to continue the operations of the City of Menifee; and WHEREAS, the City Council of the City of Menifee needs to amend the FY2024/25 budget as follows:
AMENDMENTS TO ADOPTED BUDGET:
Grant Fund 2301 Adopted FY 2024/25 Revenue Budget: $0.00
1. Record Appropriation(s):
Amended Grant Fund 2301 FY 2024/25 Revenue Budget: $1,840,909.43 Grant Fund 2301 Adopted FY 2024/25 Expenditure Budget: $0.00
2. Record Appropriation(s):
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT # AMOUNT
June 5, 2024 Mid-Cycle Budget Adjustments Various $633,759.00 July 17, 2024
Grant: National Opiate Litigation
Settlement
2301-00-XNC-XNCL-
000-00000-441000 38,384.38
July 17, 2024 Grant: Cannabis Tax Fund
2301-00-XNC-XNCL-
000-00000-441002 277,195.05
August 7, 2024
CalRecycle Cycle 16: Rubberized
Pavement Grant Program CIP 24-
21 (McCall Blvd Project)
2301-00-XNC-XNCL-
000-00000-441002 92,500.00
September 18,
2024 Grant: Clean Air Day Microgrant
2301-28-XNC-XNCL-
000-00000-441004 500.00
October 2, 2024
Grant: Economic Development
Administration CEDS Grant
2301-00-XNC-XNCL-
000-00000-441000 40,000.00
October 2, 2024
Grant: BSCC Byrne State Crisis
Intervention Program
2301-00-XNC-XNCL-
000-00000-441002 112,512.00
November 6,
2024 Grant: PLHA Program
2301-28-XNC-XNCL-
000-00000-441002 646,059.00
TOTAL: $1,840,909.43
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT # AMOUNT
June 5, 2024 Mid-Cycle Budget Adjustments Various $595,472.00 July 1, 2024 FY2023/2024 Carryovers Various 2,083,339.35 July 17, 2024
Grant: National Opiate Litigation
Settlement
2301-51-MPD-PDAM-
000-00000-658165 38,384.38
Item Title: 10.11
Permanent Local Housing Allocation Program
Item Page Number: 7
Menifee Mayor and City Council
November 6, 2024
Page
167 of 1464
Amending the Fiscal Year 2024/25 Grant Fund Budget
Permanent Local Housing Assistance Program Grant
2 4
7 6
3 1
Amended Grant Fund 2301 FY 2024/25 Expenditure Budget: $3,885,961.78
3. Record Transfer of Funds:
FROM ACCOUNT # TO ACCOUNT # AMOUNT
TOTAL: $0
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE DOES HEREBY RESOLVE AS FOLLOWS:
The annual budget for the Grant Fund 2301 for the City of Menifee for FY2024/25 is hereby increased and amended to reflect unanticipated revenues and expenditures as follows:
Revenues:
Grant: Permanent Local Housing Assistance Program $646,059.00 Amended Grant Fund 2301 FY2024/25 Budget $1,840,909.43
Expenditures:
Grant: Permanent Local Housing Assistance Program $646,059.00 $0 Amended Grant Fund 2301 FY2024/25 Budget $3,885,961.78 July 17, 2024 Grant: Cannabis Tax Fund
2301-51-MPD-PDAM-
000-00000-658211 277,195.05
August 7, 2024
CalRecycle Cycle 16: Rubberized
Pavement Grant Program CIP 24-
21 (McCall Blvd Project)
2301-55-PWD-CIPS-
658011 92,500.00
September 18,
2024 Grant: Clean Air Day Microgrant
2301-53-CSD-SWES-
000-00000-652844 500.00
October 2, 2024
Grant: Economic Development
Administration CEDS Grant
2301-50-ECD-XNCL-
000-00000-652832 40,000.00
October 2, 2024
Grant: BSCC Byrne State Crisis
Intervention Program
2301-51-MPD-PDAM-
000-00000-658174 112,512.00
November 6,
2024 Grant: PLHA Program
2301-52-CDD-PLNG-
000-00000-652843 646,059.00
TOTAL: $3,885,961.78
Item Title: 10.11
Permanent Local Housing Allocation Program
Item Page Number: 8
Menifee Mayor and City Council
November 6, 2024
Page
168 of 1464
Amending the Fiscal Year 2024/25 Grant Fund Budget
Permanent Local Housing Assistance Program Grant
3 4
7 6
3 1
PASSED, APPROVED AND ADOPTED this 6th day of November, 2024. _____________________________
Bill Zimmerman, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________ Stephanie Roseen, Acting City Clerk Jeffrey T. Melching, City Attorney Item Title: 10.11
Permanent Local Housing Allocation Program
Item Page Number: 9
Menifee Mayor and City Council
November 6, 2024
Page
169 of 1464
This report is to be completed for each approved grant and forwarded along with approved council agenda staff report to the Finance Department.
FISCAL YEAR OF GRANT AWARD: _________________ DATE CITY COUNCIL APPROVED: ________________________ Grant Name: _____________________________________________ Granting Agency: __________________________ City Department: _________________________________________ City Grant Administrator: ____________________ Grant performance period: ________________ Type of Grant: ☐ State ☐ Federal ☐ Local ☐ Other: ________________ Grant Purpose/City Program:
If Federal Grant:
Federal Awarding Agency: ____________________ Federal CFDA Number: _____________________ If Pass-through Grant:
Pass-through Agency: ____________________ Pass-through Number: _____________________ Grant ID Number: ____________________
Grant Funding Period: ____________________ Amended Through: _____________________ Amount from Granting Agency: ____________________ Method of Funding: ____________________ City Matching Funds: ____________________ Frequency of Funding: ____________________ Total Grant Amount: ____________________ If other, please describe: ____________________ City Expenditure Account No: ____________________ City Revenue Account No: ____________________ Reporting Requirements:
Does the funding agency require a compliance audit? _____________________________________________ If yes, what kind of report? __________________________________________ Additional reporting required: ________________________________________ Does the funding agency require a copy of the Single Audit report? _____________________________________ Is this a federal grant (subject to Single Audit)? __________________________________________ Can grant funds be carried over to other fiscal years? __________________________________________ If yes, which years? __________________________________________ Is allocated interest a grant requirement? __________________________________________
CITY OF MENIFEE
GRANT SUMMARY REPORT
FINANCE DEPARTMENT
2024/2025
11/6/24
Permanent Local Housing Allocation Program (PLHA)
CA Dept of Housing and Community
Development (HCD)
Community Development
Edna Lebron
-
-
-
-
-
6/30/25-4/30/27
-
$646,059
Reimbursement
-
$646,059
N/A
2301-52-CDD-CDBG-000-00000-652843
2301-28-XNC-XNCL-000-00000-441002
No
N/A
N/A
No
No
Yes
FY25/26 & FY26/27
No
✔
6/30/25-4/30/27
Provides funding for housing-related projects and programs that assist in addressing the unmet housing needs in the City of Menifee.
Annual Reports are required from all grantees each year by July 31 for the term of the Standard Agreement.
Item Title: 10.11
Permanent Local Housing Allocation Program
Item Page Number: 10
Menifee Mayor and City Council
November 6, 2024
Page
170 of 1464
CITY OF MENIFEE
SUBJECT: Heritage Lake Drive Street Name Changes
MEETING DATE: November 6, 2024
TO: Mayor and City Council
PREPARED BY: Laura Sportelli, Management Analyst
REVIEWED BY: Cheryl Kitzerow, Community Development Director APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Adopt a resolution approving the street name changes for multiple streets named “Heritage Lake Drive” within and adjacent to the Heritage Lake community.
DISCUSSION
On September 27, 2023, the Community Development Department received notification from the Menifee Police Department that collision reporting and safety service calls referring to locations on or near Heritage Lake Drive that surrounds Heritage Lake (“Loop”) were becoming increasingly difficult to identify. Whereas the intersection of Menifee Road and Heritage Lake Drive is easily distinguishable as two distinct streets, the intersection east of Menifee Road is the junction of two streets that are both named Heritage Lake Drive.
As staff prepared to recommend adding the prefixes, “East”/”West”, to the Loop, it was determined that there is a continuation of “Heritage Lake Drive” outside of the Heritage Lake community, west of Menifee Road, as well as an additional instance of the same name one block north between Junipero Road and Palomar Road. Consequently, it made sense to expand the existing effort to include changing these name segments as well for public safety purposes.
There are no addressed locations or ownership west of Menifee Road. However, staff issued a letter on December 11, 2023, to Heritage Lake Sports Park, Heritage Lake Club House, and Mesa View Elementary School, the three property owners along the Loop. The letter served as notification that a recommendation would be presented to the City Council to add prefixes to the current street name due to concerns that the existing naming conventions would continue to have a negative impact on the efficiency and efficacy of city services and, consequently, the safety and security of city facilities and residents. Staff received two favorable responses from both the Heritage Lake Sports Park and Club House, with no objections to the proposal. Mesa View Elementary School had not responded. Follow up notification occurred on September 16, 2024, Item Title: 10.12
Heritage Lake Drive Street Name Changes
Item Page Number: 1
Menifee Mayor and City Council
November 6, 2024
Page
171 of 1464
City of Menifee Staff Report
Heritage Lake Drive Name Changes
November 6, 2024
2 4
1 2
in advance of the street name change discussion item presented to the City Council on October 2, 2024. Staff only received a response from the Heritage Lake Club House acknowledging receipt of the communication.
On October 2, 2024, the item was presented to the City Council for discussion and the City Council provided direction to formally proceed with the street name change process as follows:
1. Rename the Loop from “Heritage Lake Drive” to “East Heritage Lake Drive” for the street segment east of Menifee Road to Lindenberger Road, and to “West Heritage Lake Drive” for the street segment west of Lindenberger Road to East Heritage Lake Drive;
2. Rename the street segment west of Menifee Road and east of Junipero Road to “Silver Lane”; and
3. Rename the street segment west of Junipero Road and east of Palomar Road to “Underwood Way”.
Government Code § 34091.1 designates authority to the City Council to amend the existing names of city streets by adoption of a resolution. Upon adoption, staff would send a letter of notification to adjacent property owners and the three property owners, providing the date that the City’s maintenance crew would complete the installation of new street signs. The Building Official would also submit an address verification document to Menifee Geographic Information Item Title: 10.12
Heritage Lake Drive Street Name Changes
Item Page Number: 2
Menifee Mayor and City Council
November 6, 2024
Page
172 of 1464
City of Menifee Staff Report
Heritage Lake Drive Name Changes
November 6, 2024
2 4
1 2
System (GIS), Riverside County GIS, 911 Emergency Services, and the United States Post Office (USPS). Property owners would need to ensure that the correct mailing address has been submitted to all residential service providers and is reflected on all legal documentation.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community / Connectivity and Mobility
FISCAL IMPACT
The fiscal impact of changing the signage would not result in additional costs beyond the installation costs and the staff time required to assess and prepare this item for council consideration. The estimated materials cost of replacing the street signs is $600. Budget for these costs is available within the approved fiscal year 2024/2025 budget and no additional appropriation is required.
ATTACHMENTS
1. Resolution
2. Exhibit A - Street Name Change Exhibit
Item Title: 10.12
Heritage Lake Drive Street Name Changes
Item Page Number: 3
Menifee Mayor and City Council
November 6, 2024
Page
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1 RESOLUTION NO. 24-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA,
APPROVING THE HERITAGE LAKE DRIVE NAME CHANGES TO EAST HERITAGE
LAKE DRIVE, WEST HERITAGE LAKE DRIVE, SILVER LANE, AND UNDERWOOD WAY.
WHEREAS, the City Council possesses the authority to rename an existing city street by resolution pursuant to Government Code Section 34091.1; and WHEREAS, multiple streets are named “Heritage Lake Drive” within the City of Menifee; and WHEREAS, the Community Development Department recommends changing the street name from “Heritage Lake Drive” to “East Heritage Lake Drive” for the street segment east of Menifee Road to Lindenberger Road; to “West Heritage Lake Drive” for the street segment west of Lindenberger Road to East Heritage Lake Drive; to “Silver Lane” for the segment west of Menifee Road and east of Junipero Road; and to “Underwood Way” for the street segment west of Junipero Road and east of Palomar Road; and
WHEREAS, the City Council discussed these street name changes at its regular meeting on October 2, 2024; and
WHEREAS, changing an existing street name is exempt from review under the California Environmental Quality Act, pursuant to 14 Cal. Code Regs. 15061(b)(3), because it can be seen with certainty that there is no possibility that the name change in question will have a significant effect on the environment.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Menifee, California does hereby resolve, declare, determine and order as follows:
Section 1.That the City Council of the City of Menifee hereby resolves to approve the street name changes for Heritage Lake Drive to “East Heritage Lake Drive” for the street segment east of Menifee Road to Lindenberger Road; to “West Heritage Lake Drive” for the street segment west of Lindenberger Road to East Heritage Lake Drive; to “Silver Lane” for the segment west of Menifee Road and east of Junipero Road; and to “Underwood Way” for the street segment west of Junipero Road and east of Palomar Road, as shown in Exhibit A, pursuant to the authority vested in the City Council by California Government Code section 34091.1.
Section 2.That the City Clerk and Public Works Department are hereby directed to take whatever steps are required by law to notify the public of said name change, including providing any required notices, including to the County of Riverside pursuant to California Government Code section 34092, and to proceed to make physical improvements to the street that reflect the intent of this resolution.
PASSED, APPROVED AND ADOPTED this 6th day of November, 2024 ____________________________
Bill Zimmerman, Mayor
Attest:
____________________________
Stephanie Roseen, Acting City Clerk
Approved as to form:
____________________________
Jeffery T. Melching, City Attorney
Item Title: 10.12
Heritage Lake Drive Street Name Changes
Item Page Number: 4
Menifee Mayor and City Council
November 6, 2024
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CASE RD.
MENIFEE RD.
McCALL BLVD.
LINDENBERGER RD.
SIMPSON RD.
(HERITAGE LAKE DR.)
(HERITAGE LAKE DR.)
WEST HERITAGE LAKE DR.
EAST HERITAGE LAKE DR.
City Boundary
UNDERWOOD WAY
(HERITAGE LAKE DR.) SILVER LANE
(HERITAGE LAKE DR.)
McCALL BLVD.
MENIFEE RD.
CITY OF MENIFEE
ENGINEERING DEPARTMENT
STREET NAME CHANGE EXHIBIT
West Heritage Lake Dr.
East Heritage Lake Dr.
LEGEND
(TEXT) PARENTHETICAL = OLD HERITAGE LAKE DRIVE
Underwood Way
Silver Lane
Street Name Change Exhibit
Item Title: 10.12
Heritage Lake Drive Street Name Changes
Item Page Number: 5
Menifee Mayor and City Council
November 6, 2024
Page
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CITY OF MENIFEE
SUBJECT: Agreement with Mt. San Jacinto Community College District for the District’s Banner Program
MEETING DATE: November 6, 2024
TO: Mayor and City Council
PREPARED BY: Mandy Stephens, Management Analyst
REVIEWED BY: Rebekah Kramer, Assistant to the City Manager APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a no-cost joint use agreement with Mt.
San Jacinto Community College District for the District’s Banner Program (“Program”) through November 7, 2029.
DISCUSSION
Mt. San Jacinto Community College District (“District”) was formed in 1960 and enrolled their first students in the fall of 1963. In the fall of 1990, the District opened the Menifee Valley campus, beginning with the Allied Health and Fine Arts Program. Since that time, the District has continued to invest in the Menifee Valley campus, including the addition of the 60,000 square foot science, technology, engineering, and math facility as well as the 5,000-seat football stadium and kinesiology center opening this year that will serve as the largest on-field event center in our region. The Menifee Valley campus serves the higher education needs of our residents, developing the workforce of the future and serving as an economic driver in our community. The campus amenities also serve as a community resource and help differentiate the City of Menifee from other communities in our region.
The District is seeking authorization from the City to install commemorative banners on the City streetlight poles located adjacent to the Menifee Valley campus. These banners would showcase the campuses’ facilities, students, and programming. As a primary educational partner and resource for the City and its community, the program would emphasize the City’s strategic priority of fostering its unique identity through collaboration with the District. A total of 18 streetlight poles displaying the banners would be located along Antelope Road, La Piedra Road, and Albion Lane, as shown in Exhibit “A” of the joint use agreement. At full capacity, the District would have the availability to display 36 banners.
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 1
Menifee Mayor and City Council
November 6, 2024
Page
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City of Menifee Staff Report
Mt. San Jacinto Community College District Banner Program November 6, 2024
2 3
2 7
The District would be responsible for choosing a vendor to install banners and hardware that meet the same standards as other banners displayed within the City, as outlined in Exhibit “B” of the agreement. This would ensure that high-quality materials are used to withstand the natural elements.
The banners would be installed once the agreement is approved, and the District would determine when banners are installed and removed based on their condition. The Program would remain in place until November 7, 2029. During this timeframe, the District would be solely responsible for all costs associated with producing, hanging, maintaining, and removing the commemorative banners.
STRATEGIC PLAN OBJECTIVE
Unique Identity
FISCAL IMPACT
There is no fiscal impact associated with the recommended action. The District would be responsible for all costs associated with producing, hanging, maintaining, and removing the banners.
ATTACHMENTS
1. Joint Use Agreement - MSJC Banner Program
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 2
Menifee Mayor and City Council
November 6, 2024
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3 Streetlight Pole Use Agreement
Between the City of Menifee and
Mt. San Jacinto Community College District
Banner Program
This Streetlight Pole Use Agreement (“Agreement") is between Mt. San Jacinto Community College District (“District”) and the City of Menifee (“City”), each individually referred to as a “Party” and collectively referred to as the “Parties.”
RECITALS
A.WHEREAS, the District opened its Menifee Valley campus (the “Campus”) in the fall of 1990, beginning with its Allied Health and Fine Arts Program; and B.WHEREAS, since that time, the District has continued to invest in the Campus; and C.WHEREAS, the District opened the Business & Technology Center at the Campus in 2008, which provides instruction in geographic information systems, multimedia, and photography; and
D.WHEREAS, the District opened a new Humanities and Social Sciences building at the Campus in 2012; and
E.WHEREAS, the District opened a 60,000 square foot science, technology, engineering, and math facility and a 5,000-seat football stadium and kinesiology center at the Campus which serves as the largest on-field event center in the region; and F.WHEREAS, the City is proud to be home to the Campus and an educational partner of the student community; and
G.WHEREAS, the Campus serves the higher education needs of City residents, developing the local workforce and serving as an economic driver in the community; and H.WHEREAS, the educational programs and amenities at the Campus differentiate the City from other communities in the region, helping to establish the City’s unique identity in alignment with the City’s strategic plan; and
I.WHEREAS, the City is committed to expanding access to higher education which contributes to the City’s educational and economic growth and overall prosperity; and J.WHEREAS, accordingly, the City desires to permit the District, and the District desires to hang promotional banners on certain City streetlight poles identified herein in order to promote the Campus, subject to the terms and conditions of this Agreement.
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 3
Menifee Mayor and City Council
November 6, 2024
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NOW THEREFORE, the Parties agree as follows:
AGREEMENT
Section 1. Term
This Agreement shall be for a five (5) year term commencing on November 7, 2024, and terminating on November 7, 2029 (the “Term”). This Agreement will be re-evaluated for renewal prior to the termination date.
Section 2. Use
A. During the Term, and subject to the terms and conditions of this Agreement, the City hereby grants the District a nonexclusive license to hang banners relating exclusively to Campus’ facilities, students, and programming (the “Banners”) on City streetlight poles (“Poles”) in the locations indicated on Exhibit “A” (attached) hereto and incorporated herein by this reference.
In no event shall the District be authorized to sell or otherwise offer use of the Poles for any banners unrelated to the matters set forth in this Paragraph. The District shall endeavor to keep the Banners and associated hardware displayed on the Poles well-maintained throughout the Term. This excludes periods when Banners are being replaced or repaired per the terms of this Agreement. District will be responsible for the production, hanging, replacement, and removal of the Banners and any associated hardware per the requirements of this Agreement and Chapter 9.220 of the Menifee Development Code.
B. The District shall be responsible for complying with all applicable local, State, and Federal laws, rules, and regulations, including obtaining all permits, licenses, or other approvals required by local, State, and Federal law, rule, or regulation for the Banners and all associated hardware. The District shall fully comply with the requirements of such permits, licenses, or other approvals. Due to the City providing the District permission to hang the Banners on the Poles as provided hereunder, the City has determined that the Banners will not require a temporary sign permit pursuant to Chapter 9.220 of the Menifee Development Code. The City will notify the District when revisions are made to Chapter 9.220 of the Menifee Development Code.
C. For reference purposes only, a copy of the current Chapter 9.220 of the Menifee Development Code is attached hereto as Exhibit “C”, however, the District shall be required to comply with the current version of the Menifee Development Code at all times, which may include future amendments not shown. In addition to the foregoing, the hardware must be removable and not permanently affixed to the Poles. All Banners and associated hardware shall comply with the requirements set forth on Exhibit “B” (attached hereto and incorporated herein by this reference). The Banners and all associated hardware shall be removed by the District on or before the end of the Term. Damaged Banners shall be removed, satisfactorily repaired, or replaced by the District as soon as possible, but in no event more than five (5) business days after the District becomes aware of such damage. The District shall engage, at its sole cost, employees or contractors with demonstrated experience, skill, and competence in all work related to the Banners.
D. Due to the role the Poles play in the City’s infrastructure, the District acknowledges that the City may remove the Banners, including any damaged or nonapproved Banners, and any Item Title: 10.13
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3 associated hardware where the City Manager or designee deems removal to be necessary to protect the public health, safety, and welfare, including, but not limited to where removal of the Banners is necessary to preserve the functionality of the Poles. The City will endeavor to provide notice to the District of any necessary removal and will use commercially reasonable efforts not to damage the Banners or hardware. Notwithstanding the foregoing, the City shall not be liable to the District for any cost associated with damaged Banners or hardware impacted under this Section.
Section 3. Independent Contractor Status
This Agreement is between two independent entities and is not intended to and shall not be construed to create the relationship of agent, employee, partnership, joint venture, or association.
Section 4. Indemnification, Risk, Limitation of Liability The District and the City will mutually protect, indemnify, and hold each other harmless from and against any costs, losses, claims, demands, suits, actions, payments and judgments, or other liabilities or expenses, including legal and attorney’s fees, and including but not limited to consequential damages, loss of use, and extra expense, that may arise out of or result from, in whole or in part of that party’s performance of this Agreement. Neither party shall have the obligation to indemnify, defend, or hold the other party harmless for the other party’s sole negligence or willful misconduct. This indemnity section shall survive the termination of the Agreement and is in addition to any other rights or remedies that the Parties may have under the law or this Agreement.
A. The District agrees that the City is permitting the District to hang the Banners from the Poles due to the District’s reputation as a responsible partner, and the District assumes full risk and responsibility for the production, hanging, maintenance, and removal of Banners.
B. The District shall be financially responsible to the City for any damage caused to the Poles or surrounding City property resulting from the District’s activities hereunder. In no event shall the City be liable to the District for any damage arising from the District’s activities hereunder.
Section 5. Insurance
The District shall maintain the following insurance at all times during the term of this Agreement, as indicated below:
A.Comprehensive Liability Insurance. Comprehensive liability insurance, including protective, completed operations and broad form contractual liability, property damage, and personal injury coverage, and comprehensive automobile liability including owned, hired, and non-owned automobile coverage. The limits of such coverage shall be at a minimum: (1) bodily injury including death, $1,000,000 for each person and each occurrence and $2,000,000 in the aggregate; and (2) property damage, $1,000,000 for each occurrence and $2,000,000 in the aggregate.
B.Workers' Compensation and Employer's Liability Insurance. The minimum limit of Workers' Compensation Insurance shall comply with the limits required by California law. The limit of employer's liability coverage shall be $1,000,000.
C.Property Insurance. The District shall maintain appropriate insurance against loss or damage to any part of the Poles and underlying City property against all perils included within Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 5
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November 6, 2024
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the classification of fire, extended coverage, vandalism, and malicious mischief.
D.Additional Insured. The District shall name the City, its officers, officials, and employees as additional insureds on all aforementioned insurance policies with respect to liability arising out of work or operations performed by or on behalf of the District, including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the District or its contractor(s). The policies shall provide that the insurance company or the insured party may affect no cancellation, major change in coverage or expiration without first giving the City written notice prior to the effective date of such cancellation or change in coverage.
E.Changes or Cancellations. In the event of any change or cancellation of coverage, the District shall provide the City with substitute certificates of insurance evidencing that the insurance required hereunder will continue throughout the Term. In the event the District does not provide such proof of coverage, the City may immediately terminate this Agreement by providing written notice to the District and provide at least thirty (30) days for the District to remove the Banners and associated hardware as further required by Section 6 hereof.
F.Contractors. The District shall require and verify that all contractors maintain insurance meeting all the requirements stated herein, and the District shall ensure that the City is an additional insured on insurance required from contractors.
Section 6. Termination, Removal
Either Party may terminate this Agreement at any time, for any reason, by providing thirty (30) day written notice. The District will be responsible for removing all Banners and hardware from the Poles prior to the termination date. In the event the District fails to remove the Banners and/or any associated hardware, the City may opt to perform the necessary removals to its satisfaction and invoice the District for the City’s actual costs. The District shall pay such invoice within thirty (30) days. Exhibit “D” provides an approximate hourly cost of the vendor the City currently utilizes; the actual rate will depend on the contractor and fiscal year.
Section 7. Notices
All notices and other communications to be given by either Party must be in writing and may be effective by personal delivery, overnight courier, or first class or certified mail, return receipt requested and addressed to the appropriate Party as follows:
To the District: To the City:
Mt. San Jacinto Community College District
41888 Motor Car Parkway
Temecula, CA 92591
Attention: Vice President of Business Services
City of Menifee
29844 Haun Rd.
Menifee, CA 92586
Attention: City Manager
Notice shall be deemed received on the date personally delivered or, if mailed, three (3) days after deposit in the mail. Notice provided by overnight delivery shall be deemed received on the next business day after delivery by the overnight delivery service. A Party may change its address and/or addressee by written notice to the other Party at any time.
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 6
Menifee Mayor and City Council
November 6, 2024
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3 Section 8. Remedies and Resolution
Subject to the foregoing requirements, the Parties agree that any controversy or claim, including any claim of misrepresentation, arising out of or related to this Agreement, or Parties’ rights and obligations under this Agreement, shall be settled by arbitration under the then current rules of the American Arbitration Association. The Parties agree to equally share in the arbitration fees and costs. Any arbitration hereunder shall be held in Riverside, California.
Section 9. Subcontract and Assignment
Neither the City nor the District shall assign its rights, duties, or privileges under this Agreement, nor shall the City or District subcontract or attempt to confer any of its rights, duties, or privileges under this Agreement on any third party without the written consent of the other Party. Any such attempt without the other Party's written consent shall be void.
Section 10. Survival
All obligations arising prior to the expiration or termination of this Agreement and all provisions of this Agreement allocating liability between the Parties shall survive the expiration or termination of this Agreement.
Section 11. Time
Time is of the essence in this Agreement and for the performance of this Agreement.
Section 12. Applicable Law
This agreement shall be interpreted and enforced under the laws of the State of California, County of Riverside.
Section 13. Severability
If any term, provision, covenant, or condition of this Agreement shall be determined to be invalid, void, or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall not be affected to the extent the remaining provisions are not rendered impractical to perform taking into consideration the purposes of this Agreement.
Section 14. Waiver
The waiver by either Party of any breach of any term, covenant, or condition herein contained shall not be deemed to be a waiver of such term, covenant, condition, or any subsequent breach of the same or any other term, covenant, or condition herein contained.
Section 15. Successors and Assigns
This Agreement shall be binding upon and inure to the benefit of the Parties hereto and their respective heirs, legal representatives, successors, and assigns.
Section 16. Captions
The captions contained in this Agreement are for convenience only and shall not in any way affect the meaning or interpretation hereof or serve as evidence of the interpretation hereof, or of the intention of the Parties hereto.
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 7
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November 6, 2024
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Section 17. Entire Agreement, Amendment, Construction
This Agreement is the entire agreement of the Parties and supersedes all prior negotiations and agreements whether written or oral. This Agreement may be amended only by written agreement signed by the Parties and no purported oral amendment to this Agreement shall be valid. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. Exhibits “A” and “B” are incorporated herein by reference.
Section 18. Authority to Execute.
The persons executing this Agreement on behalf of each of the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other agreement to which said Party is bound.
Section 19. Counterparts
This Agreement and all amendments and supplements to it may be executed in counterparts, and all counterparts together shall be construed as one document.
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 8
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November 6, 2024
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3 IN WITNESS HEREOF, the Parties hereto have executed this Agreement to be effective on the day and year first above written.
CITY OF MENIFEE MT. SAN JACINTO COLLEGE
DISTRICT
Armando G. Villa, City Manager Signed
Attest: Printed Name
Title
Stephanie Roseen, Acting City Clerk
Date
Approved as to Form:
Jeffery T. Melching, City Attorney
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 9
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November 6, 2024
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Exhibit “A”
EXHIBIT “A”
Banner Locations
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 10
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November 6, 2024
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Exhibit “B”
EXHIBIT "B”
Banner and Hardware Requirements
•Two 16-ounce matte vinyl, double-stitched hem banners with ultraviolet coating, sewn back-to-back for a total weight of 32 ounces
•Reinforced grommets
•Recommended hardware:
oWindbreaker ™ banner system with adjustable band
oBand-It™ strapping material, buckles and tools
oWithstand sustained 70 mph winds
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 11
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November 6, 2024
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Exhibit “C”
EXHIBIT “C”
Menifee Development Code Chapter 9.220 as of March 8, 2024.
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 12
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November 6, 2024
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 13
Menifee Mayor and City Council
November 6, 2024
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 14
Menifee Mayor and City Council
November 6, 2024
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 15
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November 6, 2024
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 16
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November 6, 2024
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 17
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November 6, 2024
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 18
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November 6, 2024
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 19
Menifee Mayor and City Council
November 6, 2024
Page
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 20
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November 6, 2024
Page
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 21
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November 6, 2024
Page
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 22
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November 6, 2024
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 23
Menifee Mayor and City Council
November 6, 2024
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 24
Menifee Mayor and City Council
November 6, 2024
Page
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 25
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November 6, 2024
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 26
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November 6, 2024
Page
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 27
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November 6, 2024
Page
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 28
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November 6, 2024
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 29
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November 6, 2024
Page
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 30
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November 6, 2024
Page
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 31
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November 6, 2024
Page
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Exhibit “C”
Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 32
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November 6, 2024
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Exhibit “C”
EXHIBIT “D”
City Vendor Hourly Rate for Banner Removal as of July 1, 2024 Item Title: 10.13
Agreement with Mt. San Jacinto Community College District for the District’s Banner Program Item Page Number: 33
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November 6, 2024
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CITY OF MENIFEE
SUBJECT: Agreement with CivicPlus, LLC for Public Records Response Software System “NextRequest”
MEETING DATE: November 6, 2024
TO: Mayor and City Council
PREPARED BY: Edna Aguilar, Management Analyst
REVIEWED BY: Stephanie Roseen, Acting City Clerk
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a one-year software agreement with CivicPlus, LLC for public records response software system "NextRequest,” in an amount not- to-exceed $10,788.00 through December 17, 2025; and
2. Authorize the City Manager to execute two one-year extensions in an amount not-to-exceed $23,221.17.
DISCUSSION
The City Clerk Department oversees the management of public records requests ensuring compliance with the Public Records Act and public transparency. Since incorporation, the volume of public records requests has steadily increased. In response, the City issued Request for Proposals (RFP) No. 2020-4 in 2019, to procure a comprehensive Public Records Act Response System. Following a comprehensive evaluation process, the agreement was awarded to NextRequest; who presented the most comprehensive, user-friendly, and effective solution for the City’s current and future Public Records Act compliance and response management needs.
With the existing agreement set to expire on November 30, 2024, staff is seeking renewal of the agreement for a period of one-year extending through December 17, 2025, for a total cost not-to- exceed $10,788.00.
NextRequest is a Freedom of Information Act (“FOIA”) management software powered by CivicPlus that allows agencies to receive records requests through a modern online portal, route them to staff automatically, and release records to individuals. As it stands today, NextRequest has proven capable in streamlining the management of the growing volume of public records requests as well as supporting compliance with regulatory requirements, making it a valuable Item Title: 10.14
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asset to the City. Since NextRequest was implemented in 2020, staff have been able to efficiently manage and respond to over 3,000 public records requests.
STRATEGIC PLAN OBJECTIVE
Regular City Business
FISCAL IMPACT
The proposed agreement with CivicPlus for NextRequest is currently budgeted within the Fiscal Year (FY) 2024/2025 budget under Cloud Based Subscriptions/Licenses in the IT fund (1110- ITD-OPER-651353) in the total amount of $10,788.00. The total not-to-exceed amount over the three-year period with two extensions is $34,009.17.
Funding for the upcoming FY 2025/2026 and 2026/2027 optional extensions would be budgeted as part of the respective year’s budget. No additional budget appropriations are required. A breakdown of the cost by fiscal year is show in Table 1.
TABLE 1 – ALLOCATIONS BY FISCAL YEAR
Fiscal Year Description Amount
FY 2024/2025 Contract $10,788.00
FY 2025/2026 Extension 1 $11,327.40
FY 2026/2027 Extension 2 $11,893.77
Total: $34,009.17
ATTACHMENTS
1. Agreement with CivicPlus for NextRequest
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CITY OF MENIFEE
SOFTWARE SERVICES AGREEMENT
NEXTREQUEST SOFTWARE SUBSCRIPTION SOLUTION
THIS SOFTWARE SERVICES AGREEMENT (“Agreement”) is made and effective this ______ day of __________, 2024 (“Effective Date”) by and between the CITY OF MENIFEE and CIVIC PLUS, LLC, a Limited Liability Company a California municipal corporation, (“City”) and , a (“Consultant”). City and Consultant may sometimes herein be referred to individually as a “Party” and collectively as the “Parties.”
SECTION 1. SERVICES.
Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Services, attached hereto as Exhibit A and incorporated herein by this reference (the “Services”). Consultant will perform subsequent task orders as requested by the Contract Administrator (as defined below), in accordance with the Scope of Services. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, this Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on December 1, 2024 and shall end on December 17, 2025 (“Initial Term”). Upon termination of the Initial Term, this Agreement shall automatically renew for one (1) additional one (1) year term (“First Renewal Term”). Upon termination of the First Renewal Term, if it occurs, this Agreement shall automatically renew for one (1) additional one (1) year term (“Second Renewal Term”), None of the renewal terms provided hereunder shall occur if the term of this Agreement is otherwise terminated or extended as provided for in Section 8. The word “term” shall refer to the Initial Term and any renewal term which actually occurs. The time provided to Consultant to complete the Services required by this Agreement shall not affect City’s right to terminate this Agreement.
1.2 Standard of Performance. Consultant represents and warrants that Consultant is a provider of first class work and services and Consultant is experienced in performing the Services contemplated herein and, in light of such status and experience, Consultant shall perform the Services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession and to the sole satisfaction of the Contract Administrator.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform the Services pursuant to Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of the Services pursuant to this Agreement as may be reasonably necessary to satisfy Consultant’s obligations hereunder.
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1.5 Authorization to Perform Services. Consultant is not authorized to perform any of the Services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Execution of this Agreement shall be considered sufficient authorization.
1.6 Warranty. By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the Services, (ii) has carefully considered how the Services should be performed, and (iii) fully understands the facilities, difficulties, and restrictions attending performance of the Services.
1.7 Covid-19 Safety. If Consultant enters City property or meets in person with City employees during the performance of the Services, Consultant shall comply with all applicable emergency orders, directives, protocols, and best practices related to the COVID-19 pandemic, including, but not limited to: (A) wearing facial coverings, (B) maintaining adequate physical distancing when possible, (C) regular hand washing, and (D) regular hand sanitizing.
1.8 Cyber Security Incident and Data Breach Notification: In the event of a cyber security incident or a data breach (each an "incident"), as such cyber security incident or data breaches are defined by applicable law, which may detrimentally impact City’s information technology network, Consultant will report said incident by the fastest means available and also in writing, within two business days after Consultant reasonably believes that there has been a such incident has occurred. The notification shall identify the nature of the incident; (b) the data accessed, used, or disclosed; (c) the persons who accessed, used, disclosed, or received the data; (d) Consultant’s approach to quarantine or mitigate the incident; and (e) what corrective action Consultant will take or has taken to prevent future incidents. Consultant will provide daily, or more frequently where requested by City, regarding findings and actions performed by Consultant until the cyber security incident has been effectively resolved to your satisfaction. Consultant will quarantine the incident to ensure secure access to data, and repair the Services as needed to recover from the incident. Consultant shall conduct an investigation of the incident and share the report of the investigation with City. After any significant incident determined in City’s reasonable discretion to be catastrophic and material, Consultant will at its expense have an independent, industry-recognized, City-approved third party perform an information security audit. The audit results shall be shared with City within seven (7) days of Consultant’s receipt of such results.
Upon Consultant receiving the results of the audit, Consultant will provide City with written evidence of planned remediation within thirty (30) days and promptly modify its security measures in order to meet its obligations under this Agreement. Section 4, Indemnification shall specifically apply to Claims (defined below) arising from cyber security incidents or data breaches which impact City’s information systems network through Consultant’s network, system, or Services.
SOC Compliance. Where Consultant is required by law to attain and maintain System & Organizational Controls (“SOC”)1 and SOC 2 compliance, or its equivalent, for the Services, Consultant shall maintain such compliance for the duration of the Agreement, and shall provide a copy of Consultant’s SOC 1 Type 2 and SOC 2 Type 2 compliance reports to City upon request of City.
SECTION 2.. COMPENSATION.
City hereby agrees to pay Consultant a sum not to exceed Ten Thousand Seven Hundred Eighty Eight Dollars and Zero Cents ($10,788.00) in the first year alone notwithstanding any Item Title: 10.14
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contrary indications that may be contained in Consultant’s proposal, for the Services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Exhibit A, regarding the amount of compensation, this Agreement shall prevail. City shall pay Consultant for the Services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for the Services rendered pursuant to this Agreement.
Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized in advance by City, Consultant shall not bill City for duplicate services performed by more than one person. In no event shall the compensation paid during the term of this Agreement. a.Initial Term: Ten Thousand Seven Hundred Eighty Eight Dollars and Zero Cents ($10,788.00).
b.First Renewal Term: Eleven Thousand Three Hundred Twenty Seven Dollars and Forty Cents ($11,327.40).
c.Second Renewal Term: Eleven Thousand Eight Hundred Ninety Three Dollars and Seventy Seven Cents ($11,893.77).
2.1 Invoices. Consultant shall submit invoices during the term of this Agreement, based on the cost for the Services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
a. The beginning and ending dates of the billing period; Invoices shall be submitted to:
City of Menifee
Attn: Accounts Payable
29844 Haun Road
Menifee, CA 92586
2.2 Monthly Payment. City shall make payments, based on invoices received.
City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.
2.3 Total Payment. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering the Services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entirety of the Services performed pursuant to this Agreement, unless this Agreement is modified in writing prior to the submission of such an invoice.
2.4 Reimbursable Expenses. Reimbursable expenses are included within the maximum amount of this Agreement.
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2.5 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any federal or state taxes, excluding any sales tax, to the extent any may apply.
2.6 Payment upon Termination. In the event that City or Consultant terminates this Agreement pursuant to Section 8, City shall compensate Consultant for all outstanding costs and reimbursable expenses incurred for Services rendered completed and for reimbursable expenses as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs and reimbursable expenses incurred to that date.
SECTION 3. FACILITIES AND EQUIPMENT.
Except as otherwise provided, Consultant shall, at its sole cost and expense, provide all facilities and equipment necessary to perform the services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facility or equipment that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS.
Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance listed below and provide certificates of insurance, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this Section and which is satisfactory, in all respects, to City. Consultant shall maintain the insurance policies required by this Section throughout the term of this Agreement.
The cost of such insurance shall be included in Consultant’s compensation. Consultant shall not allow any subcontractor, consultant or other agent to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant acknowledges the insurance policy must cover inter-insured suits between City and other insureds. Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which Consultant may be held responsible for the payment of damages to any persons or property resulting from Consultant activities or the activities of any person or persons for which Consultant is otherwise responsible nor shall it limit Consultant’s indemnification liabilities as provided in Section 5.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant pursuant to the provisions of the California Labor Code. Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident, ONE MILLION DOLLARS ($1,000,000.00) disease per employee, and ONE MILLION DOLLARS ($1,000,000.00) disease per policy. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code.
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Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against City and its officers, officials, employees, and authorized volunteers for loss arising from the Services performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance. a. General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage, for risks associated with the Services contemplated by this Agreement, TWO MILLION DOLLARS ($2,000,000.00) general aggregate, and TWO MILLION DOLLARS ($2,000,000.00) products/completed operations aggregate. If a Commercial General Liability Insurance or an Automobile Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the Services to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from the Services contemplated under this Agreement, including the use of hired, owned, and non-owned automobiles.
b. Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 Code 2, 8, and 9. No endorsement shall be attached limiting the coverage. c. Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
(i) The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
(ii) Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
4.3 Professional Liability Insurance.
a. General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing the Services pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall be shown on the Certificate. If the deductible or self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS ($25,000), it must be approved in writing by City. b. Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
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(i) The retroactive date of the policy must be shown and must be no later than the commencement of the Services.
(ii) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after the expiration or termination of this Agreement or completion of the Services, so long as commercially available at reasonable rates. (iii) If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the Effective Date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after the expiration or termination of this Agreement or the completion of the Services. Such continuation coverage may be provided by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the Services under this Agreement. City shall have the right to exercise, at Consultant’s sole cost and expense, any extended reporting provisions of the policy, if Consultant cancels or does not renew the coverage.
(iv) A copy of the claim reporting requirements must be submitted to City prior to the commencement of the Services under this Agreement.
4.4 Cyber Insurance. Provider, at its own cost and expense, shall maintain for the period covered by this Agreement cyber liability insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering any cyber security incidents which originates in or migrates from Provider’s network, and impacts City’s network, system, or access to the Services.
Any deductible or self-insured retention shall be shown on the Certificate or Insurance. If the deductible or self-insured retention exceeds TWENTY-FIVE THOUSAND DOLLARS ($25,000), it must be approved in writing by City.
4.5 All Policies Requirements.
a. Acceptability of Insurers. All insurance required by this Section is to be placed with insurers with a Bests’ rating of no less than A:VII and admitted in California. b. Verification of Coverage. Prior to beginning the Services under this Agreement, Consultant shall furnish City with certificates of insurance, additional insured endorsement or policy language granting additional insured status complete certified copies of all policies, including complete certified copies of all endorsements. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. The certificate of insurance must include the following reference: . The name and address for additional insured endorsements, certificates of insurance and notice of cancellation is: City of Menifee, 29844 Haun Road, Menifee, CA 92586. City must be endorsed as an additional insured for liability arising out of ongoing and completed operations by or on behalf of Consultant.
c. Notice of Reduction in or Cancellation of Coverage. Consultant shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self insured retention is increased. In the event any of said policies of insurance are Item Title: 10.14
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cancelled, Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section 4 to the Contract Administrator. d. Additional Insured; Primary Insurance. City and its officers, employees, agents, and authorized volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of the Services performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by Consultant in the course of providing the Services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or authorized volunteers. The insurance provided to City as an additional insured must apply on a primary and non-contributory basis with respect to any insurance or self-insurance program maintained by City. Additional insured status shall continue for one (1) year after the expiration or termination of this Agreement or completion of the Services.
A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by City shall be called upon to contribute to a loss under the coverage.
e. Deductibles and Self-Insured Retentions. Consultant shall obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the Services.
During the term of this Agreement, only upon the prior express written authorization of the Contract Administrator, Consultant may increase such deductibles or self- insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
f. Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
g. Variation. The Contract Administrator may, but is not required to, approve in writing a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that City’s interests are otherwise fully protected.
4.6 Remedies. In addition to any other remedies at law or equity City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option, exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
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a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement.
SECTION 5. INDEMNIFICATION.
5.1 Indemnification for Professional Liability. Where the law establishes a professional standard of care for performance of the Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, officials, volunteers, and agents from and against any third party claims, losses, costs, damages, expenses, liabilities, liens, actions, causes of action (whether in tort, contract, under statute, at law, in equity, or otherwise) charges, awards, assessments, fines, or penalties of any kind (including reasonable consultant and expert fees and expenses of investigation, costs of whatever kind and nature and, if Consultant fails to provide a defense for City, the legal costs of counsel retained by City) and any judgment (collectively, “Claims”) to the extent same are caused in whole or in part by any negligent or wrongful act, error, or omission of Consultant, its officers, agents, employees, or subcontractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement.
5.2 Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City, and any and all of its officers, employees, officials, volunteers, and agents from and against any third party Claims, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the negligent or wrongful act, error, or omission of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant.
5.3 INTENTIONALLY OMITTED.
5.4 Limitation of Indemnification. The provisions of this Section 5 do not apply to claims occurring as a result of City’s sole or active negligence. The provisions of this Section 5 shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officers, officials, employees, and agents acting in an official capacity.
SECTION 6. INDEPENDENT CONTRACTOR.
At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of the Services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes the Services rendered pursuant to this Agreement.
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The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall not at any time or in any manner represent that it is or any of its officers, employees, or agents are in any manner officers, officials, employees, or agents of City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Except for the fees paid to Consultant as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractor shall comply with all applicable local, state, and federal laws and regulations applicable to the performance of the work hereunder. Consultant shall not hire or employ any person to perform work within City or allow any person to perform the Services required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States.
Consultant acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Consultant shall require the same of all subcontractors.
7.3 INTENTIONALLY OMITTED.
7.4 Licenses and Permits, Fees and Assessments. Consultant represents, warrants, and covenants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions, and perform the Services. Consultant represents, warrants, and covenants to City that Consultant and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions, and perform the Services. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid business licenses from City. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for Consultant’s performance of the Services, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed, or imposed against City hereunder.
7.5 Conflicts of Interest, Political Reform Act. Consultant represents, warrants, and covenants that Consultant presently has no interest, direct or indirect, which would interfere Item Title: 10.14
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with or impair in any manner or degree the performance of Consultant’s obligations and responsibilities under this Agreement. Consultant further agrees that while this Agreement is in effect, Consultant shall not acquire or otherwise obtain any interest, direct or indirect, that would interfere with or impair in any manner or degree the performance of Consultant’s obligations and responsibilities under this Agreement. Consultant acknowledges that pursuant to the provisions of the Political Reform Act (Government Code Section 87100 et seq.), City may determine the Consultant to be a “consultant” as that term is defined by 2 California Code of Regulations Section 18700.3. In the event City makes such a determination, Consultant agrees to complete and file a “Statement of Economic Interest” with the City Clerk to disclose such financial interests as required by City. In such event, Consultant further agrees to require any other person doing work under this Agreement to complete and file a “Statement of Economic Interest” to disclose such other person’s financial interests as required by City.
7.6 Annual Appropriation of Funding. In accord with Article 16 Section 18 of the California Constitution, payment of compensation under this Agreement is contingent upon annual appropriation of funds by City for that purpose. Consultant acknowledges and agrees that to the extent that the Services extend beyond one (1) fiscal year, payment for such Services is expressly conditioned on City’s annual appropriation of funds for such Services for each year. If no funds are appropriated then this Agreement shall be terminated. City pledges and agrees to process such appropriation requests annually and in good faith. Nothing in this Subsection shall be construed to limit the right of either Party to terminate this Agreement as provided herein.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon 60 days’ written notification to Consultant.
8.2 Termination by Consultant. Consultant may cancel this Agreement upon 60 days’ written notice to City.
8.3 Consequences of Termination. In the event of termination, City shall be entitled to a pro rata refund of the payment(s) made from City to Consultant based the numbers of months the Services were provided up to the date of termination as compared to twelve (12) months of the calendar year. Consultant shall cooperate with City, and shall not unreasonably delay or impede City’s efforts to transition the Services to another provider, where requested by City (a “Transition”). The Transition may include any or all of the following:
a. Permitting the City to continue using the Services for up to three (3) months as requested by City on the same terms as this Agreement; and/or b. Extracting any City data (if any) from Consultant’s service in a computer readable format to be mutually agreed upon by the Parties; and/or c. Providing to City documentation regarding City users and privileges to the Services; and/or
d. Certifying to City that all City data has been deleted from Consultant’s service on a date mutually agreed upon by the Parties; and/or Item Title: 10.14
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e. Any other actions mutually agreeable to the Parties to assist with the Transition.
These Transition provisions shall also apply at the expiration of this Agreement.
8.4 INTENTIONALLY OMITTED.
8.5 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement.
Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.
8.6 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.7 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator.
Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in Consultant’s proposal, without prior written approval of the Contract Administrator. In the event that key personnel leave Consultant’s employ, Consultant shall notify City immediately.
8.8 Survival. All obligations arising prior to the expiration or termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the expiration or termination of this Agreement.
8.9 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall include, but not be limited to, any or all of the following:
a. Immediately terminate this Agreement;
b. Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder Item Title: 10.14
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shall be the property of City. Consultant hereby agrees to deliver those documents to City upon the expiration or termination of this Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for City and are not necessarily suitable for any future or other use. Any use of such documents for other projects by City shall be without liability to Consultant.
City and Consultant agree that, until final approval by City, all data, plans, specifications, reports, and other documents are confidential and will not be released to third parties without prior written consent of both Parties unless required by law.
9.2 INTENTIONALLY OMITTED.
9.3 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for the Services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
9.4 Inspection and Audit of Records. Any records or documents that Subsection 9.3 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If either Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees and expenses including costs, in addition to any other relief to which that Party may be entitled; provided, however, that the attorneys’ fees awarded pursuant to this Subsection shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing Party in the conduct of the litigation. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Applicable Law, Venue. The laws of the State of California shall govern this Agreement. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in Riverside County.
10.3 Severability. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.
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10.4 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
10.5 No Implied Waiver of Breach. Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
10.6 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.7 Consultant Representative. All matters under this Agreement shall be handled for Consultant by (“Consultant’s Representative”). The Consultant’s Representative shall have full authority to represent and act on behalf of Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
10.8 City Contract Administration. This Agreement shall be administered by a City employee, , (“Contract Administrator”). All correspondence shall be directed to or through the Contract Administrator or his designee. The Contract Administrator shall have the power to act on behalf of City for all purposes under this Agreement. Unless otherwise provided in this Agreement, Consultant shall not accept direction or orders from any person other than the Contract Administrator or his designee.
10.9 Notices. Any written notice to Consultant shall be sent to:
Attn:
Any written notice to City shall be sent to the Contract Administrator at:
City of Menifee
29844 Haun Road
Menifee, CA 92586
Attn: Ron Puccinelli, Chief Information Officer
with a copy to:
City Clerk
City of Menifee
29844 Haun Road
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10.10 Rights and Remedies. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
10.11 Integration. This Agreement, including the scope of services attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
10.12 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
10.13 Execution of Contract. The persons executing this Agreement on behalf of each of the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other agreement to which said Party is bound.
10.14 Nondiscrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that in the performance of this Agreement there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.
10.15 No Third Party Beneficiaries. There are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.
10.16 Nonliability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Consultant, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
10.17 No Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of City shall receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement.
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10.18 No Benefit to Arise to City Employees. No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for the Services to be performed under this Agreement.
10.19 The terms and conditions of the CivicPlus Master Services Agreement and the applicable Solution and Services terms and conditions located at https://www.civicplus.help/hc/en-us/p/legal-stuff are hereby incorporated into this agreement (collectively, the “CivicPlus Terms”). In the event of any conflict or inconsistency between this Agreement and the CivicPlus Terms exist, the terms of this Agreement shall control. [Signatures on Following Page]
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IN WITNESS WHEREOF, the Parties hereto have executed and entered into this Agreement as of the Effective Date.
CITY OF MENIFEE
Armando Villa, City Manager
Attest:
Stephanie Roseen, Acting City Clerk
Approved as to Form:
Jeffrey T. Melching, City Attorney
CONSULTANT
Amy Vikander, VP of Customer Experience
Cole Cheever, VP of Operations
[Note: 2 officer’s signatures required if
Consultant is a corporation, unless provided
with a certificate of secretary in-lieu]
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EXHIBIT A.
EXHIBIT A
SCOPE OF SERVICES
Services shall include NEXTREQUEST SOFTWARE SUBSCRIPTION SOLUTION services in the amount not to exceed Ten Thousand Seven Hundred Eighty Eight Dollars and Zero Cents ($10,788.00). The following amounts, in the aggregate, as further detailed in the following page(s). as further detailed in the following page(s). In no event shall the compensation paid during the term of this Agreement exceed the following amounts:
Initial Term: Ten Thousand Seven Hundred Eighty-Eight Dollars and Zero Cents ($10,788.00).
First Renewal Term: Eleven Thousand Three Hundred Twenty-Seven Dollars and Forty Cents ($11,327.40).
Second Renewal Term: Eleven Thousand Eight Hundred Ninety-Three Dollars and Seventy-Seven Cents ($11,893.77).
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CITY OF MENIFEE
SUBJECT: Agreement with Urban3, LLC for a Land Use Financial Analysis
MEETING DATE: November 6, 2024
TO: Mayor and City Council
PREPARED BY: Kayla Charters, Acting Economic Development Manager REVIEWED BY: Bryan Jones, Assistant City Manager
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Urban3, LLC. for a Land Use Financial Analysis for a not-to-exceed amount of $71,250 through December 31, 2025.
DISCUSSION
Within the City of Menifee’s Strategic Plan, the City Council identified a “Thriving Economy” as a strategic priority and a core value detailed within this strategic priority is to “encourage smart growth.” Although “smart growth” is often cited, the City lacks data and analysis on the fiscal impacts of the current growth pattern. In order to promote a balanced pattern of smart growth, it is critical that the City assesses its current land use and economic impact to create a fiscal condition baseline of the current growth pattern. Creating this baseline would provide the City with the data necessary to assess fiscal impacts of current development and analyze return of investment modeling for future development, ultimately empowering City leadership with data to guide smart growth within the City of Menifee.
Urban3 is a consulting firm specializing in land value economics, property tax analysis, and community design. Urban3 analyzes the fiscal implications of differential development patterns down to the level of individual parcels but at the scale of entire communities. This typically entails processing tax assessment data, retail sales, income, and other economic metrics to produce a quantifiable case to support smart city planning and fiscally sustainable growth. Urban3 transforms the value per acre information, property tax productivity, as well as retail tax productivity into a visualization that assists organizations communicate and understand their economic and spatial dynamics.
The analysis and reports generated by Urban3 create powerful tools for effective communication Item Title: 10.15
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City of Menifee Staff Report
Agreement with Urban3, LLC
November 6, 2024