Agenda packet — Menifee City Council, November 6, 2024 (part 1 of 8)

City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, November 6, 2024
4:30 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City
Attorney
Stephanie Roseen, Acting City
Clerk
CLOSED SESSION (4:30 PM)

1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Negotiators: Deputy City Manager Rebekah Kramer, Asst. City Manager Bryan Jones, City Manager Armando G. Villa
Labor Agreement Negotiations: Menifee Police Officers Association (POA); Menifee Police Management Association (PMA); and Menifee Police Employee Association (PEA)

2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 City of Perris v. City of Menifee, Riverside County Superior Court Case No.

CVRI230303456

3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 City of Menifee v. City of Perris, Riverside County Superior Court Case No.

CVRI2203040

4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION
Gov. Code Section 54956.9(d)(2) or (3): Two cases

5. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, INITIATION OF LITIGATION
Government Code section 54956.9(d)(4): Two cases

6. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Showprop Menifee DE, LLC v. City of Menifee, Riverside County Superior Court Case No. CVRI2402960

7. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Sierra Concrete & Landscaping Inc. v. TMS Construction Inc. Riverside County Superior Court Case No. RIC2002345 (Consolidated with Case Nos. RIC 2002466, RIC 2002723, RIC 2002661, RIC 2002934, RIC 2002272, RIC 2002307, SWC2004074, RIC 2003594, RIC 2003781, RIC 2003783, RIC 2003436, RIC 2003815, RIC 2003838)
REGULAR MEETING (6:00 PM)

1. CALL TO ORDER

2. ROLL CALL

3. WORDS OF INSPIRATION

3.1. Bob Warning – Crossway Menifee

4. PLEDGE OF ALLEGIANCE

5. PRESENTATIONS

5.1. Recognition of Master Gunnery Sergeant Arthur “Artie” Allen III

5.2. Property Tax Finder Application Demo

5.3. Police Department Quarterly Report

6. AGENDA APPROVAL OR MODIFICATIONS

7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.

8. COUNCILMEMBER UPDATES AND COMMENTS

9. APPROVAL OF MINUTES

9.1 October 2, 2024 – Special Minutes

9.2 October 2, 2024 – Regular Minutes

10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.

10.1 Waiver of Reading
RECOMMENDED ACTION

1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.

10.2 Warrant Register
RECOMMENDED ACTION

1. Ratify and approve the Voucher Lists dated 9/13/2024, 9/20/2024, 9/27/2024 and 10/4/2024, the Payroll Register/Other EFTs dated 9/12/2024, 9/13/2024, 9/18/2024, 9/26/2024, 9/27/2024, 10/2/2024 and 10/3/2024, and the Void Check Listing PE 09/30/2024 which have a total budgetary impact of $11,368,336.62.

10.3 Treasurer's Report August 2024
RECOMMENDED ACTION

1. Receive and file the Treasurer’s Report as of August 31, 2024.

10.4 Monthly Public Safety Reports
RECOMMENDED ACTION

1. Receive and file Public Safety Reports for August 2024.

10.5 Developer Funded California Environmental Quality Act Consultant Update for the First Quarter of Fiscal Year 2024/2025
RECOMMENDED ACTION

1. Receive and file the first quarterly update on executed California Environmental Quality Act consultant contracts for Fiscal Year 2024/2025.

10.6 Capital Improvement Program Construction Contract Change Order Report for the First Quarter of Fiscal Year 2024/2025
RECOMMENDED ACTION

1. Receive and file the Capital Improvement Program construction contract change order activity report for the first quarter of Fiscal Year 2024/25.

10.7 Community Services Department OnCall Professional Services Master Agreement Annual Update for Fiscal Year 2024/2025
RECOMMENDED ACTION

1. Receive and file the annual summary update on Master Agreement usage for the Community Services Department for Fiscal Year 2024/2025.

10.8 Department of Alcoholic Beverage Control Office of Traffic Safety Grant RECOMMENDED ACTION

1. Accept the grant funds from the Department of Alcoholic Beverage Control Office of Traffic Safety Grant for the Menifee Police Department; and

2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $32,100 to a project account as assigned by the Finance Department; and

3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Department of Alcoholic Beverage Control Office of Traffic Safety Grant purchases.

10.9 Office of Traffic Safety Selective Traffic Enforcement Program Grant RECOMMENDED ACTION

1. Accept the grant funds from the Office of Traffic Safety Selective Traffic Enforcement Program Grant for the Menifee Police Department in the amount of $216,000; and

2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $216,000 to a project account as assigned by the Finance Department; and

3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Office of Traffic Safety Selective Traffic Enforcement Program Grant purchases.

10.10 United States Department of Justice Office of Community Oriented Policing Services Grant
RECOMMENDED ACTION

1. Accept the grant funds from the Unites States Department of Justice Office of Community Oriented Policing Services Grant for the Menifee Police Department in the amount of $51,949; and

2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $51,949 to a project account as assigned by the Finance Department; and

3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Unites States Department of Justice Office of Community Oriented Policing Services Grant purchases.

10.11 Permanent Local Housing Allocation Program
RECOMMENDED ACTION

1. Accept the Permanent Local Housing Allocation Program (PLHA) grant funds from the California Department of Housing and Community Development (HCD) in the amount of $646,059 for Menifee’s First Time Homebuyers Down Payment Assistance Program; and

2. Approve and authorize the City Manager to execute all necessary agreements, amendments, and related documents to receive the PLHA grant funds; and

3. Adopt a budget amendment resolution, authorizing an increase in revenue and appropriation of expenditures in the amount of $646,059 to accounts identified by the Finance Department.

10.12 Heritage Lake Drive Street Name Changes
RECOMMENDED ACTION

1. Adopt a resolution approving the street name changes for multiple streets named “Heritage Lake Drive” within and adjacent to the Heritage Lake community.

10.13 Agreement with Mt. San Jacinto Community College District for the District’s Banner Program
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a nocost joint use agreement with Mt. San Jacinto Community College District for the District’s Banner Program (“Program”) through November 7, 2029.

10.14 Agreement with CivicPlus, LLC for Public Records Response Software System “NextRequest”
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a oneyear software agreement with CivicPlus, LLC for public records response software system "NextRequest,” in an amount nottoexceed $10,788.00 through December 17, 2025; and

2. Authorize the City Manager to execute two oneyear extensions in an amount nottoexceed $23,221.17.

10.15 Agreement with Urban3, LLC for a Land Use Financial Analysis RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a Professional Services Agreement with Urban3, LLC. for a Land Use Financial Analysis for a notto exceed amount of $71,250 through December 31, 2025.

10.16 Agreement for Citywide Traffic Signal and Safety Lighting Inspection Services with the County of Riverside
RECOMMENDED ACTION

1. Approve an Agreement for Traffic Signal and Safety Lighting Inspection Services with the County of Riverside, effective July 1, 2024, through June 30, 2030, for the provision of inspection and maintenance on citywide traffic signal and lighted crossing facilities; and

2. Authorize the Finance Department to issue purchase orders for services provided by the County of Riverside until such time as a new agreement is finalized, and as needed upon finalization of the agreement.

10.17 Agreement Amendment with Harris and Associates, Inc. for Professional OnCall Services for Civil Engineering and Plan Check
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with Harris and Associates, Inc., for Civil Engineering and Plan Check Services, increasing the compensation by $75,000, for a threeyear total agreement amount nottoexceed $225,000.

10.18 Agreement Amendment with Gary F. Hoyt Landscape Architecture, Inc. for Professional Oncall Services for Landscape Design and Inspection Services RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with Gary F. Hoyt Landscape Architecture, Inc., for Landscape Design and Inspection Services, increasing the compensation by $75,000, for a threeyear total agreement amount nottoexceed $305,000; and

2. Authorize the Finance Department to Issue individual purchase orders against the Agreement.

10.19 Agreement Amendment with J. Smith and T. Muli for Hydrological Review and Inspection Services
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with J. Smith and T. Muli, for Hydrological Review and Inspection Services, increasing the compensation by $100,000, for a threeyear total agreement amount nottoexceed $250,000; and

2. Authorize the Finance Department to issue purchase orders against the agreement.

10.20 Agreement Amendment with D. R. Bechter Consulting for Professional Oncall Services for Construction Inspection
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with D. R. Bechter Consulting for Construction Inspection Services, increasing the compensation by $60,000, for a threeyear total agreement amount nottoexceed $255,000; and

2. Authorize the Finance Department to issue individual purchase orders against the agreement.

10.21 Agreement Amendment with BioTox Laboratories for the Police Department Forensic Toxicological Testing Services
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Amendment No. 2 to Professional Services Agreement with BioTox Laboratories for forensic toxicological testing services for the Police Department, increasing the contract in the amount of $25,000, for a revised total nottoexceed $63,000 through June 30, 2025.

10.22 Contract Change Order with Granite Construction for the Romoland Grid Area – 3rd Street Project – Active Transportation Program Project
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Contract Change Order No. 1 with Granite Construction for construction services on the Romoland Grid Area – 3rd Street – Active Transportation Program Project, Capital Improvement Program Project No. 2304, in the amount of $70,959.74, increasing the contract value to a total amount nottoexceed $1,308,059.74.

10.23 Tract Map, Agreements, and Bonds for Tract Map 38303, Menifee Valley, by Minor Ranch LLC
RECOMMENDED ACTION

1. Approve and authorize the filing of Tract Map 38303, Menifee Valley, by Minor Ranch LLC, located east of Menifee Road, west of Briggs Road, south of Highway 74, and north of Matthews Road; and

2. Approve and authorize the City Manager to execute a Subdivision Improvement Agreement to guarantee completion of required backbone public improvements associated with Tract Map 38303; and

3. Approve and authorize the City Manager to execute a Lien Agreement to provide a guarantee for the backbone public improvements for the frontage along Highway 74 and Briggs Road.

10.24 Final Map, Agreement, and Bonds for Tract Map 374081, Legado, by Lennar Homes of California, LLC
RECOMMENDED ACTION

1. Approve and authorize the filing of final map for Tract Map 374081, Legado, by Lennar Homes of California, LLC, located south of Rouse Road and east of Trumble Road; and

2. Approve and authorize the City Manager to execute a Subdivision Improvement Agreement to guarantee the completion of required public improvements associated with Tract Map 374081.

10.25 Final Map, Agreement, and Bonds for Tract Map 374082, Legado, by Lennar Homes of California, LLC
RECOMMENDED ACTION

1. Approve and authorize the filing of final map for Tract Map 374082, Legado, by Lennar Homes of California, LLC, located south of Rouse Road and west of Sherman Road; and

2. Approve and authorize the City Manager to execute a Subdivision Improvement Agreement to guarantee the completion of required public improvements associated with Tract Map 374082.

10.26 Final Map, Agreement, and Bonds for Tract Map 374083, Legado, by Lennar Homes of California, LLC
RECOMMENDED ACTION

1. Approve and authorize the filing of final map for Tract Map 374083, Legado, by Lennar Homes of California, LLC, located south of Rouse Road and north of Chambers Ave; and

2. Approve and authorize the City Manager to execute a Subdivision Improvement Agreement to guarantee the completion of required public improvements associated with Tract Map 374083.

10.27 Final Map, Agreement, and Bonds for Tract Map 374084, Legado, by Lennar Homes of California, LLC
RECOMMENDED ACTION

1. Approve and authorize the filing of final map for Tract Map 374084, Legado, by Lennar Homes of California, LLC, located south of Rouse Road and east of Trumble Road; and

2. Approve and authorize the City Manager to execute the Subdivision Improvement Agreement to guarantee the completion of required public improvements associated with Tract Map 374084.

10.28 Notice of Completion and Acceptance for Gale Webb, KidsR#1 Action Sports Park RECOMMENDED ACTION

1. Accept the improvements for Capital Improvement Program (CIP) No. 1701, Gale Web, KidsR#1 Action Sports Park located at 26533 Craig Avenue; and

2. Authorize the City Clerk’s office to file the Notice of Completion with the Riverside County Recorder’s Office.

11. PUBLIC HEARING ITEMS

11.1 Appeals of the Planning Commission Decision for the CADO Menifee Industrial Warehouse Project
RECOMMENDED ACTION

1. Uphold the Planning Commission’s certification of an Environmental Impact Report and approval of Tentative Parcel Map No. 38139 (PLN220041) and Plot Plan No. PLN210370 for CADO Menifee Industrial Warehouse Project, located west of Interstate 215 and south of Ethanac Road; and

2. Adopt a resolution denying Appeal No. PLN240169 submitted by The Golden State Environmental Justice Alliance; and

3. Adopt a resolution denying Appeal No. PLN240182 submitted by the City of Perris.

11.2 Ordinance Introduction and First Reading for Change Proceedings for Improvement Area Nos. 2 and 3 of Community Facilities District No. 20223, Legado RECOMMENDED ACTION

1. Adopt a resolution amending the boundary map of Community Facilities District No. 20223, Legado, located to the northwest of Antelope Road and Chambers Avenue and south of Rouse Road, amending the rate and method of apportionment of special taxes for Improvement Area No. 2, decreasing the maximum authorized bonded indebtedness for Improvement Area No. 2, designating Improvement Area No. 3 and declaring the Necessity to Incur Bonded Indebtedness Within Improvement Area No. 3; and

2. Adopt a resolution certifying election results for Community Facilities District No. 20223, Legado; and

3. Introduce an ordinance authorizing the levy of special taxes within Improvement Area No. 2 and Improvement Area No. 3 of Community Facilities District No. 20223, Legado.

12. DISCUSSION ITEMS

12.1 Issuance of Special Tax Bonds for Community Facilities District 20231, Rockport Ranch
RECOMMENDED ACTION

1. Adopt a resolution authorizing the issuance of special tax bonds and the execution and delivery of bond documents in connection with Community Facilities District 20231, Rockport Ranch, at the southwest corner of Old Newport Road and Briggs Road; and

2. Authorize the Finance Department to establish the necessary revenue and expenditure budgets and corresponding appropriations for the bond issuance.

12.2 2025 City Council Meeting Calendar
RECOMMENDED ACTION

1. Review the dates for the 2025 City Council Meetings and provide direction to staff of potential conflicts and cancelations.

13. CITY ATTORNEY REPORTS

14. CITY MANAGER REPORTS

15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Road Name Change of Haun Road (Sobek, June 5, 2024)
Target Date: TBD
> Feasibility of Paving Dirt Roads in the City (Estrada, June 5, 2024) Target Date: TBD
> September 11th Remembrance Day Event/Tribute (Sobek, September 18, 2024) Target Date: TBD

16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.

Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.

Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.

Menifee Mayor and City Council
November 6, 2024
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