CityCouncil_RegularSession_Attachments_05_03_2022 — Milpitas City Council, May 3, 2022 (part 3 of 3)

living at home with aging parents. That is not usually by choice—many adults remain in their parent’s home when they would prefer to live independently–solely because of the lack of affordable housing options in Milpitas.

Housing Choices has successfully implemented this inclusive housing model by partnering with developers of 24 other affordable housing properties across Santa Clara County and Santa Cruz County. Milpitas is one of the few larger cities in Santa Clara County which lacks this housing opportunity for its residents with developmental disabilities. The proximity of the Mil on Main site to transit connections, shopping and public services makes it an ideal location for inclusion of people with intellectual and developmental disabilities because most adults with intellectual and developmental disabilities do not drive or own cars.

Please contact me if I can provide any additional information in support of this project.

Respectfully submitted,
Jennifer Lucas
Central Coast Office
CA State Council on Developmental Disabilities
2580 N. First Street, Ste. 240
San Jose, CA 95131
[email protected]
408.324.2106
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Item # 17.
19 CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Review the Proposed Streets, Parks and Facilities Naming Policy, the current City Naming Lists, Authorize the Process for naming McCandless Park and Provide Feedback to Staff (Staff Contact: Renee Lorentzen, Recreation and Community Services Director, 408-586-3409)
Category: Community Services and Sustainable Infrastructure Meeting Date: 5/03/2022
Recommendation: (1) Review the Proposed Streets, Parks and Facilities Naming Policy and Provide Feedback to Staff; (2) Review City Naming Lists and Provide Feedback to Staff; and (3) Authorize Staff to begin process for naming McCandless Park.

Background:

On April 21, 2006, the City Council adopted Standard Operating Procedures (SOP) for naming City streets, parks and facilities through Council Subcommittee recommendation and Council action. After naming several streets and facilities, the Council at that time discontinued the subcommittee. On January 7, 2016, the then City Council established a Streets, Parks and Facilities Naming Subcommittee that made recommendations to the existing Naming Policy, the Naming Lists, and naming several City streets, parks and facilities. This Subcommittee met through November 8, 2017.

On February 26, 2019, City Council sunset the Streets, Parks and Facilities Naming Subcommittee and directed staff to assign naming recommendations for streets to the Planning Commission and for parks and facilities to the Parks, Recreation and Cultural Resources Commission. Based on the City Council direction and the input from the previous Naming Subcommittee, staff is bringing forward an updated policy in the new City Council Policy format for naming streets, parks and facilities.

Analysis:

This staff report provides a summary of the attached draft City Streets, Parks and Facilities Naming Policy (Policy), discusses the current naming list and provides the information regarding the naming of McCandless Park.

Draft Policy Summary
Below, please find highlights of the Policy from the Purpose, Policy, and Procedure sections.

The Purpose of the Policy is to establish the guidelines, criteria and processes for naming City streets, parks and other facilities.

For naming of facilities, the draft Policy requires that - The Planning Commission shall evaluate names of City streets and shall make recommendations to the City Council.
- The Parks, Recreation and Cultural Resources Commission shall evaluate names of City parks and facilities and shall make recommendations to the City Council. - Naming recommendations are made from City established and City Council approved Naming Lists. - The Policy does not prohibit the duplicative use of a name on a street, park or facility, but does not allow duplication within an asset type such as street, park or facility.

The draft Policy also allows for the consideration to rename a City asset per the policy statement as follows: 630 Item # 18.

A deliberative process by City staff will be conducted to ensure that renaming of a street, park and facility will not diminish the original justification for the name or the prior contributors. Parks and facilities named after individuals shall not be changed unless it is found that because of the individual’s character the continued use of their name would not be in the best interest of the community. Parks that have been named by deed restriction shall not be considered for renaming.

Further, the policy recommends that when naming parks and facilities near schools that the naming effort is coordinated with the Milpitas Unified School District when possible.

The draft Policy identifies criteria and guiding factors for naming or renaming a street, park or facility as follows:

1. Neighborhood or geographical identification, such as street, school, or other descriptive names;

2. Natural or geological features of the area;

3. Historical or cultural significance: the name of a historical figure can be considered if the figure had a significant and extraordinary historical influence on the area, state, national or international level;

4. The name of any person or family that has made a significant impact in the community and/or in development of the street, park, facility;

5. An individual or organization that contributed significantly to the acquisition or development of the park or facility to be named. This can include either a deed or substantial monetary contribution, or contribution toward acquisition and/or development of the park or facility. (Naming rights are not guaranteed if the donation is a dedication as required by the subdivision.

6. The articulated preference of residents of the neighborhood surrounding the street, park, facility;

7. A name should represent community values and consider future generations and ethnic diversity; If the name of an individual or family is to be considered, the use of such name shall have the approval of the individual (or his/her surviving family) or family when reasonably possible.

8. Avoid confusing or similar sounding names. (Public Safety Dispatch test)

9. Avoid changing street names along any continuous alignment. (Continuity test) The draft Policy procedures implement the policy statements such as maintaining Naming Lists, the recommendation process from the Planning and Parks and Recreation and Cultural Resources Commission, and the steps for renaming streets, parks or facilities.

Naming Lists
The City currently has three (3) naming lists (attached) covering three naming categories with approved naming areas (streets, parks and/or facilities). Those lists are:

Naming List Category Approved Naming Area
California Native Plants, Flowers, Trees Streets
U.S. Presidents Streets, Parks
Influential People Streets, Parks
Milpitas Historical Names Streets, Parks, Facilities
Naming lists were last updated in 2017. Feedback from the City Council on the lists is requested, including new names to add to the existing lists or creating additional lists through new Naming criteria genres.

Naming of McCandless Park
The new City park on McCandless Drive is anticipated to have a partial opening of its playgrounds, picnic areas, and community garden in late summer or early fall of 2022. This 4-acre park, adjacent to the new Mabel Mattos Elementary School, will also have in later park development phases, dog park areas, and lit field for sports use.

This park is not currently named. Signage for the park requires ordering by early spring 2022 so that it can be installed before the park opens.

To keep with the park project timeline, staff is seeking the approval of City Council to move forward with the process to name the park based on the Naming Policy feedback received at this meeting.

Next Steps
After receiving Council input, staff will return with a final Policy no later than the first Council meeting in June. 631
Item # 18.

Fiscal Impact:

There is no fiscal impact associated with this item.

California Environmental Quality Act:

By the definition provided in the CEQA Guidelines Section 15378, this action does not qualify as a “project” for the purpose of CEQA as this action has no potential to result in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

Recommendation:

1. Review the Proposed Streets, Parks and Facilities Naming Policy and Provide Feedback to Staff.

2. Review City Naming Lists and Provide Feedback to Staff.

3. Authorize Staff to begin process for naming McCandless Park.

Attachments:

1. Proposed Streets, Parks, and Facilities Naming Policy

2. City Naming Lists – President List

3. City Naming Lists – Milpitas Historical Names

4. City Naming Lists – California Native Plant, Flower, Tree 632
Item # 18.

CITY OF MILPITAS
Revision Date
Original 04/21/2006

CITY COUNCIL POLICY

Page 1 of 3 ends

1. PURPOSE

1.1. This Policy establishes the guidelines, criteria, and processes for naming City streets, parks, and other facilities.

1.2. This Policy is consistent with Milpitas Municipal Code, Title XI-1000 and Government Code Section 34093.

2. POLICY

2.1. The City shall have the sole authority and the City Council shall have the final authority to approve names of City Streets, Parks, and other Facilities.

2.2. The Planning Commission shall evaluate names of City streets, and shall make recommendations to the City Council.

2.3. The Parks, Recreation, and Cultural Resources Commission shall evaluate names of City parks and facilities, and shall make recommendations to the City Council.

2.4. Although the City will have full control and final decision-making authority on any names selected, public input will be received, and other names may be raised and requested to be considered by the City Council.

2.5. From time to time, the City Council shall approve names to be added to a list(s) of names suitable for streets, parks, and facilities.

2.6. No duplication of names within an asset type (i.e., park, facility, plaza) will be approved.

2.7. A deliberative process by City staff will be conducted to ensure that renaming of a street, park, and facility will not diminish the original justification for the name of the prior contributors. Parks and facilities named after individuals shall not be changed unless it is found that because of the individual’s character the continued use of their name would not be in the best interest of the community. Parks that have been named by deed restriction shall not be considered for renaming.

2.8. The following criteria and factors shall be considered with naming or renaming a street, park, or facility:

2.8.1. Neighborhood or geographical identification, such as street, school, or other descriptive names;

2.8.2. Natural or geological features of the area;
Policy No:

Click or tap here to enter
text.

CITY STREETS, PARKS AND

FACILITIES NAMING POLICY
Effective Date:
2/15/2022
Revision No:
1 Policy Administrator:

Recreation and Community Services
Next Review Due:

As needed
Related Policies and
Procedures:

Incorporates and
replaces SOP 1.3
Approved by:

Click or tap here to enter text.

Council meeting date, agenda item #, and
vote
Date Approved:
2/15/2022
633
Item # 18.

CITY OF MILPITAS
Revision Date
Original 04/21/2006
CITY STREETS, PARKS, AND FACILITIES NAMING POLICY / POLICY #

Page 2 of 3 ends

2.8.3. Historical or cultural significance: the name of a historical figure can be considered, if the figure had a significant and extraordinary historical influence on the area, state, national, or international level;

2.8.4. The name of any person or family that has made a significant impact in the community and/or in development of the street, park, or facility;

2.8.5. An individual or organization that contributed significantly to the acquisition or development of the park or facility to be named. This can include either a deed or substantial monetary contribution, or contribution toward the acquisition, and/or development of the park of facility. (Naming rights are not guaranteed if the donation is a dedication as required by the subdivision.)

2.8.6. The articulated preference of residents of the neighborhood surrounding the street, park, facility;

2.8.7. A name should represent community values and consider future generations and ethnic diversity;

2.8.8. If the name of an individual or family is to be considered, the use of such name shall have the approval of the individual (or his/her surviving family) or family when reasonably possible;

2.8.9. Avoid confusing or similar sounding names (Public Safety Dispatch test);

2.8.10. Avoid changing street names along any continuous alignment (Continuity test).

2.9. Naming of parks and facilities near schools shall be coordinated with the Milpitas Unified School District as much as possible.

2.10. All naming and/or renaming of a park or facility will be set forth by a Council Resolution.

2.11. Should policy conflict with any City Ordinance, Code or other laws and regulations, the respective City Ordinance, Code or other laws and regulations shall prevail.

3. PROCEDURE

3.1. Maintaining a List of Names for Naming Streets, Parks, and Facilities.

3.1.1. The Recreation and Community Services Department shall maintain a List of Names for Naming Streets, Parks, and Facilities.

3.1.2. As needed, the Director of Recreation and Community Services shall bring additions to the List of Names for Naming Streets, Parks, and Facilities to Council for approval at any regular or special meeting.

3.2. Naming of Streets, Parks, and Facilities

3.2.1. City street naming recommendations shall be brought to the Planning Commission for recommendation to the City Council and may be considered at any regular or special meeting.

3.2.2. City park and facility naming recommendations shall be brought to the Parks, Recreation, and Cultural Resources Commission for recommendation to the City Council and may be considered at any regular or special meeting.

3.2.3. Naming recommendations shall be from the City Council approved List of Names available from the Director of Recreation and Community Services. 634
Item # 18.

CITY OF MILPITAS
Revision Date
Original 04/21/2006
CITY STREETS, PARKS, AND FACILITIES NAMING POLICY / POLICY #

Page 3 of 3 ends

3.3. Proposed names for new City streets, parks, and facilities should be considered during the entitlement process prior to the final map approval.

3.4. Names being considered for streets shall be reviewed by the City and County emergency services dispatch and Post Office to discourage names that are too similar or confusing that may hinder emergency response; or are otherwise inappropriate for public safety purposes.

3.5. The following City Departments will contribute to the establishment and maintenance of databases for named streets, parks, and facilities:

3.5.1. Information and Technology Department – Maintain database of all City assets (streets, parks, and facilities)

3.5.2. Recreation and Community Services Department – Maintain Naming Lists, information about historical references, person’s full names, ancestry, dates of birth and death, and other information of interest about the person or group, and the significance of their name to Milpitas’ history and/or to that particular named asset.

3.5.3. Planning Department – Coordinate Street Naming related to new development, prepare, and maintain GIS databases for mapping of new facilities.

3.6. Renaming of a street, park, or facility

3.6.1. The renaming of a street, park, or facility may be initiated by City Council, City Commission, City staff, a group, or individuals.

3.6.2. The initiation of renaming by non-City organizations or individuals shall be made by participating during Public Forum at the appropriate advisory City Commission or City Council meeting.

3.6.3. The City Commission may place the request on the agenda for review of the proposed name(s), taking of public comment, and discussion of the renaming proposal consistent with this Policy.

3.6.4. When a City Commission considers the renaming proposal of a street, park, or facility, staff shall notify the surrounding neighborhood in a ¼ mile radius.

3.6.5. If the City Commission supports the renaming proposal, it will make a recommendation to the City Council for Council consideration.

3.7. The name of a park or facility that is sold, transferred to non-city ownership, or otherwise deemed to no longer be a City of Milpitas property, should be transferred to another location eligible for naming. Should there not be an appropriate location, the name shall be added to the appropriate Naming List for future use.
635
Item # 18.

City of Milpitas
Facilities, Streets & Park Naming Subcommittee
Naming List – US Presidents
Approved for: Streets & Parks

PRESIDENT EXISTING STREET LOCATION

1. George Washington Washington Dr./N. Milpitas Blvd.

2. John Adams Adams Ave./N. Temple

3. Thomas Jefferson

4. James Madison

5. James Monroe

6. John Quincy Adams Adams Ave./N. Temple

7. Martin Van Buren

8. William Henry Harrison

9. John Tyler

10. James K. Polk

11. Zachary Taylor Taylor Dr./Conway St.

12. Millard Fillmore

13. Franklin Pierce

14. James Buchanan

15. Abraham Lincoln

16. Andrew Johnson

17. Ulysses S. Grant

18. Rutherford B. Hayes
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Item # 18.

PRESIDENT EXISTING STREET LOCATION

19. James A. Garfield

20. Chester Arthur

21. Grover Cleveland

22. Benjamin Harrison

23. Grover Cleveland

24. William McKinley

25. Theodore Roosevelt

26. William Howard Taft

27. Woodrow Wilson Wilson Way/N. Milpitas Blvd.

28. Warren G. Harding

29. Calvin Coolidge

30. Herbert Hoover

31. Franklin D. Roosevelt

32. Harry S Truman

33. Dwight D. Eisenhower

34. John F. Kennedy Kennedy Dr./Fanyon St.

35. Lyndon B. Johnson

36. Gerald Ford

37. Jimmy Carter

38. Ronald Reagan

39. George Bush
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Item # 18.

PRESIDENT EXISTING STREET LOCATION

40. Bill Clinton

41. George W. Bush

42. Barack Obama
638
Item # 18.

City of Milpitas
Facilities, Streets & Park Naming Subcommittee
Naming List – Milpitas Historical Names
Approved for: Streets, Parks, Facilities

NAME SUGGESTED BY DEDICATION LOCATION
19th CENTURY

1. Charles Beverson Commission: PRCRC
Milpitas Cattle Rancher/Dairy Farmer

2. Alfred Doten Commission: PRCRC
Milpitas literary figure/author

3. Alfred French Commission: PRCRC
Ran first hotel that brought tourism to Milpitas

4. JW Johnson Commission: PRCRC
First Town Constable

5. Augustus Rathbone Commission: PRCRC Augustus Rathbone Park First Storekeeper
20th CENTURY

6. Chew Family Naming Subcommittee
Part of Milpitas’ early agricultural history, the
Chew’s had 15 acres where they ran their Flower
Farm business

7. Albert Currlin Commission: PRCRC Dedication Plaque: Valley Health Center One of the first Doctors in Milpitas
639
Item # 18.

NAME SUGGESTED BY DEDICATION LOCATION

8. Sal Cracolice Naming Subcommittee Sal Cracolice Building (through June 2016) Ran Milpitas’ first Pharmacy, started first Youth Center

9. Ernestina Garcia Commission: PRCRC
Civil Rights Activist

10. Joe House Commission: PRCRC
Mayor (1974 – 1976)

11. Bob McGuire Commission: PRCRC Dedication Plaque: Comm. Center Amphitheater First Parks and Recreation Director Bob McGuire Park

12. Ray Madruga Commission: PRCRC
Early Ironworker, invented “Milpitas Plow”

13. Mabel Mattos NA Street: Mattos Dr./Edsel
Bench/Farm Equipment: Alviso Adobe

14. Ford Naming Subcommittee

15. Dick Delong Commission: PRCRC Street: Delong Dr./Tradezone Blvd.

16. Joe Smith Commission: PRCRC Street: Smith Ln./Pimentel Cir.

17. Rogers Family (Ben, Jim) NA Ben Rogers Park

18. Weller Family (Joseph, Abraham) NA Street: Weller Ln./N. Main St./Weller Elementary

19. Denny Weisgerber NA Denny Weisgerber Community Room: Senior Center 21st CENTURY

20. Larry Voellger Naming Subcommittee Public Art Project Dedication: Higuera Adobe Park Started Milpitas’ first Public art Program (Art in Your Park)/ Long Serving Arts Commissioner 640
Item # 18.

21. Jimmy Chamoures Naming Subcommittee
Instrumental in the rebuilding of the Milpitas Post Newspaper in the mid 90’s/Started Milpitas Yellow Pages 641
Item # 18.

City of Milpitas
Facilities, Streets & Park Naming Subcommittee
Naming List – California Native Plants, Flowers, Trees
Approved for: Streets

1. Maple Maple Ave./N. Abbott Ave.

2. Paprika

3. Pomegranate

4. Terracotta Terracotta Ct./Dogwood Ct.

5. Beacon Beacon Dr./Canton Dr.

6. Chamise

7. Fern Family
a. Fernleaf Dr. Fernleaf Dr./ Sandisk Dr.

8. Snapdragon

9. Manzanita Manzanita Court/Blue Spruce Way

10. Poppy Family
a. Poppy Lane Poppy Ln./E. Calaveras Blvd.
b. Poppy Court Poppy Ct./Poppy Ln.

11. Sagebrush Sage Brush St./Milkweed

12. Finnis

13. Milkweed

14. Butterfly Weed

15. California Aster

16. Pacific Aster

17. Desert Holly

18. Coyote Brush

19. Chuparosa

20. Barberry

21. Goldenstar

22. Lily Family

23. Camas

24. Harebell

25. Berkeley Sedge

26. Anemone

27. Purple Owls Clover

28. Lilac

29. Redbud

30. Willow Willow Ave./N. Abbott Ave.

31. Rabbit Brush

32. Thistle Thistle Pl./Clover Cir.

33. Clarkia

34. Chinese Houses

35. Dogwood Dogwood Ct./Terracotta Ct.

NAME EXISTING STREET LOCATION
642
Item # 18.

36. Sacred Thorn

37. Dichondra

38. Shooting Star

39. Bleeding Heart

40. Candleholder

41. Lance Leaf

42. Cactus

43. Canyon Prince

44. Desert Tea

45. Stream Orchid

46. Rabbit Brush

47. Yerba Santa

48. Buckwheat

49. St. Catherine's Lace

50. Golden Yarrow

51. Lizard Tail

52. Fremontea

53. Bush Family

54. Bedstraw

55. Snapdragon

56. Sunrose Sunrose Ct./Joshu Tree Ct.

57. Toyon

58. Coral Bells

59. Alumroot

60. Cardinal

61. Bridget Bloom

62. Wooly Rose

63. Desert Lavender – “Lavender” Lavender Loop/Currant Rd.

64. Iris

65. Scarlet Gilia

66. Walnut Walnut Dr./N. Abbott Ave.

67. Chuparosa

68. Goldfields

69. Mallow Family

70. Tidy Tips

71. El Tigre

72. Sage Sage Ct/Tarob Ct.

73. Tiger Lily Tiger Lily St./Sunflower Ln.

74. Western Flax

75. Bitterroot

76. Cardinal Flower

77. Honeysuckle

78. Water Primrose

79. Lupine

NAME EXISTING STREET LOCATION
643
Item # 18.

80. Chamisso Bush

81. Catalina Ironwood

82. Laurel

83. Blazing Star

84. Wishbone Bush

85. Mustang Mint – “Mint” Mint Way/Cherry Cir.

86. Myrtle Myrtle Ln./Clover Cir.

87. Needlegrass

88. Beavertail

89. Pricklypear

90. Cactus

91. Clover Clover Cir/Myrtle Ln.

92. Redwood Sorrel

93. Palo Verde

94. Peony

95. Scarlet Bugler

96. Desert Bluebell

97. Fiesta Flower

98. Pine
a. Pinewood Way Pinewood Way/Fallen Leaf Dr.
b. Pinewood Court Pinewood Way/Pinewood Ct.
c. Pinehurst Court Pinehurst Ct./Tularcitos Dr.

99. Sycamore Sycamore Dr./Barber Ln.
100. Cottonwood Cottonwood Dr./Barber Ln.
101. Desert Peach
102. Desert Almond
103. Cherry Cherry Cir./Mint Way
104. Coffee Berry Coffee Berry Ln./Wild Rose Ln.
105. Red Berry Red Berry Ln./Sunflower Ln.
106. Lemonade Berry
107. Sugar Bush
108. Currant Family
a. Currant Currant Rd./Lavender Loop
109. Matilija Poppy
110. Wild Rose
111. Baja Rose
112. Chia
113. Sage Family
a. Sagemeadow Court Sagemeadow Ct./ Beresford Ct.
114. Mexican Elderberry
115. Checker
116. Catchfly
117. Grass Family

NAME EXISTING STREET LOCATION
644
Item # 18.
118. Goldenrod
119. La Luna
120. Aster Family
121. Clover Clover Cir & Clover Ct.
122. Southern Cattail
123. Sunflower Sunflower Ln./S. Main St.
124. Wild Grape
125. Joshua Tree Joshua Tree Cir./Lundy Rd.
126. Nightshade Nightshade Rd./Garden St.
127. Oak
a. Oakhurst Way Oakhurst Way/Sandhurst Way
b. Oak Ridge Road Oak Ridge Rd./Calaveras Blvd.

NAME EXISTING STREET LOCATION
645
Item # 18.

CITY OF MILPITAS

AGENDA REPORT
(AR)
Item Title: Review the List of Agenda Item Requests From Individual Councilmembers and Provide Direction to Staff, Through the Prioritization Process, on the Items In Groups 1; and Provide Additional Clarification to Staff, If Any, on Group 2 Items (Staff Contact: Ashwini Kantak, Assistant City Manager, 408-586-3053; Walter C.

Rossmann, Deputy City Manager, 408-586-3012)
Category: Leadership and Support Services
Meeting Date: 5/3/2022
Recommendation: (1) Review list of agenda item requests from individual Councilmembers and providedirection to staff, through the prioritization process, on which Group 1 items should be advanced; and (2) Provide additional input to staff, if any, on Group 1 items that received Council direction to advance and all Group 2 items.

Background:

At City Council meetings, under the Announcements section, Members of the Council request items they would like the full Council to consider. These items are placed on a list for a future Council discussion and action. On January 19, 2021, at a Special City Council meeting, in order to streamline the process, Council provided direction to staff to bring forward individual Council agenda item requests to Council, for prioritization, on a quarterly basis.

The last prioritization was held on January 11, 2022. Since the beginning of this process, Council has reviewed 157 items. Links to prior prioritization reports and minutes are included under Attachments.

Analysis:

Staff is now bringing forward the next quarterly prioritization of items that were requested by Council between October 2021 and March 15, 2022, including the status on items approved previously by Council.

As shown in Attachment 1, a total of 78 items, some of which were discussed during the prior prioritization discussion, have been grouped into four categories differentiated by level of effort and status of the agenda request as outlined below:

Group 1 – Items that have not been initiated; will require more than four hours of staff time; and may require additional funding or resources (10 items).

Group 2 – Items that have not been initiated but will require less than 4 hours of staff work (13 items).

Group 3 – Items that are currently underway and/or already included in workplan (25 items).

Group 4 – Items that have been completed, postponed indefinitely, or withdrawn (30 items).

Similar to the prior prioritization process, the new Group 1 agenda item requests are identified in Attachment 2 with the following information: name of Councilmember making the request, date of request, lead and supporting departments,Council priority area(s) and item status. Since many of these requests have not yet been discussed in detail, staff has made an attempt to note alignment with Council priority areas to the extent possible. As part of Attachment 2, staff has included additional information about Group 1 items as part of this staff report and to the extent possible, sought clarification from 646
Item # 19.
members of the Council sponsoring the request; however, some items may still need additional clarification from the requesting Councilmembers. Items completed, postponed indefinitely or withdrawn prior to March 15, 2022, have not been included in the list of 78 items but instead have been included as a separate attachment (Attachment 3).

As noted in earlier staff reports, the Adopted FY 21-22 budget eliminated or defunded 23.75 positions, which are only partially recommended to be restored, as part of the FY 2022-23 Proposed Budget.

Furthermore, with the projects and programs that were approved for funding using the $16.7 million of American Rescue Plan Act funds, as well as additional work items associated with the COVID-19 pandemic, staff capacity to take on new work items continues to be limited. Thus, similar to the January 11, 2022, Council prioritization meeting, staff is proposing a modified prioritization process to allow only those items that are considered to be a high priority for the majority of the Council be advanced as outlined below.

Prioritization Process
Similar to the prior prioritization meetings on March 16, August 9 and January 11, staff has included detailed information for Group 1 items for review by Council, in advance of the City Council meeting.

There are a total of 36 new items since October 2021. Of these 36 items, 10 items are in Group 1, 13 items are in Group 2, 4 items are in Group 3, and 9 items are in Group 4. Since Group 2 items require less than four hours of staff time, these can be advanced without requiring a majority vote, however, Council may wish to provide additional input or direction on these items.

Staff has prepared information for each of the Group 1 items such as lead and supporting departments, estimated resources and cost to complete the work, description of work effort, any actions taken to date, clarification or direction sought from Council, and other additional considerations including impacts on other workplan items.

To facilitate Council prioritization, Group 1 items have been further categorized into three sub-groups:

Ordinances and Policies, Projects and Programs, and Miscellaneous.

For four Group 1 items, the total costs are estimated at $276,000 requiring close to 520 of staff hours. For six Group 1 items, staff was not able to estimate the cost and staff hours mostly due to gaps in information.

Based on Council direction, staff will bring back items that require new funding for funding discussion at the FY 2022-2023 Budget Study Session scheduled for May 10, 2022. Council’s direction to prioritize any of the items is crucial to inform the development of the FY 2022-2023 budget process and set expectations for completion of major staff work items across the organization.

Voting Process
During the January 11, 2022, prioritization process, Council voted to advance 10 out of 35, or about 1/3 of all Council referrals through 8 rounds of voting. Given the current number of Group 1 items, staff proposes that the Council prioritize no more than 5 items.

Round 1
Each member of the Council will be asked to prioritize their top five items from Group 1. Councilmembers will be provided hard copies to help them review and complete the preliminary prioritization and electronic voting will be conducted on mobile devices. Staff will conduct the tallying of votes while the Council considers the next agenda item and display the results for the public to view.

All items receiving three or more votes will move forward. If the number of items receiving three or more votes is five or greater, the prioritization process will be deemed complete. If the number of items is less than five, the remaining items will be prioritized as described in Round 2.

Round 2
In case items receiving three or more votes are less than five in number, Councilmembers will be asked to prioritize the remaining items so as to develop a top five list. Each member of the Council will be given the 647
Item # 19.
number of votes equivalent to five minus the number of items prioritized for staff work at the completion of Round 1. For example, if after Round 1, the Council agreed on advancing three items, two additional items will require prioritization. Therefore, each Member of the Council will be asked to vote on two items. All items receiving three or more votes will be added to the prioritized list. If the total number of items on the list is five or greater, the prioritization process will be deemed complete.

Additional Rounds, if needed
If the total number of prioritized items after Round 2 is less than five, all remaining items which received at least one vote will be prioritized through additional rounds of voting. Items which receive zero votes in a round will be eliminated from the subsequent round of voting.

Please note that any items that do not advance through this multi-step prioritization process will be removed from the active list and would have to be resubmitted through Announcements for the next prioritization discussion scheduled for August 2022.

Next Steps
Based on Council direction, staff will bring back any Group 1 items that will require additional funding and/or resources as part of the FY 2022-2023 budget for further Council discussion. The next quarterly prioritization will be scheduled in August 2022.

Policy Alternative:

Not applicable
Fiscal Impact:

For four Group 1 items, the total costs are estimated at $276,000 requiring close to 480 of staff hours equivalent to 0.3 FTEs based on 1,700 of productive hours dedicated to these four items. For six Group 1 items, staff was not able to estimate the cost and staff hours mostly due to gaps in information. Based on Council direction, staff will bring back items that require new funding for funding discussion at the FY 2022- 2023 Budget Study Session scheduled for May 10, 2022.

California Environmental Quality Act:

This item is not a Project under CEQA in accordance with CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption) as it can be seen with certainty that a general discussion of funding priorities by the City Council will not have a significant effect on the environment. Further, the item is also not a Project pursuant toCEQA Guidelines Section 15378(b)(4) as it is a government fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. Although the use of funding will be discussed for various potential projects, any project scope and potential environmental analysis would be speculative to analyze at this time and future environmental analysis will be conducted for the various potential projects prior to the City making any commitment or approval of any project.

Recommendation:

1. Review list of agenda item requests from individual Councilmembers and providedirection to staff, through the prioritization process, on which Group 1 items should be advanced.

2. Provide additional input to staff, if any, on Group 1 items that received Council direction to advance and all Group 2 items.

Attachments:

1. List of Councilmember Agenda Item Requests

2. Information on Group 1 items

3. List of Completed, Postponed Indefinitely, or Withdrawn Items

4. Links to Prior Prioritization Reports and Minutes
a. March 16, 2021 Agenda and Minutes
b. August 9, 2021 Agenda and Minutes
c. January 11, 2022 Agenda and Minutes
648
Item # 19.
649
Item # 19.

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
MAY 3, 2022
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time
Department /
Office
Council Priority
Area(s) Status
Additional Resources/Funding
Needed or Deferral of Council
Approved Programs
1 Explore an ordinance for a blanket business permit
that would grandfather and waive all fees for any
business that started from their original business if
they are creating anything that is helping save lives
during the pandemic Dominguez 11/2/2021 Yes
CAO, Finance,
Economic
Development
Scheduled for Spring Quarterly City Council Workplan
Items Prioritization Discussion
None. If approved, will result in
a loss of revenue to the General
Fund.
2 Explore an ordinance for the number of people allowed in a house Montano 12/7/2021 Yes
CAO, Building
Safety & Housing
Scheduled for Spring Quarterly City Council Workplan
Items Prioritization Discussion TBD
3 Explore making temporary third-party food delivery fee caps permanent and add additional provisions for
enforcement Phan 11/16/2021 Yes
CAO, Economic
Development
Scheduled for Spring Quarterly City Council Workplan
Items Prioritization Discussion TBD
4 Develop a plan for future solar panels at City facilities Montano 3/1/2022 Yes Public Works,
Engineering (CIP)
Scheduled for Spring Quarterly City Council Workplan
Items Prioritization Discussion Yes
5 Discuss strategy to invest money into neighborhood
foot patrolling and develop a program within the MPD
to increase foot patrol in high crime areas Dominguez 3/15/2022 Police, Finance Scheduled for Spring Quarterly City Council Workplan
Items Prioritization Discussion TBD
6 Evaluate reopening the childcare center with a nonprofit organization operating the center Montano 2/1/2022 Yes Recreation, CMOScheduled for Spring Quarterly City Council Workplan Items Prioritization Discussion TBD
7 Explore a program to help support the safety of the
shopping center, creating a partnership with the
businesses and allocating at least $70,000 to support
security. Program to include Police Department
working with Safeway shopping center business,
minority-owned small businesses, and the Chamber of
Commerce to provide a business watch presentation. Dominguez 2/1/2022
1/18/2022 Yes
Police, Finance,
Economic
Development
Post pandemic lock-downs, during the last six to nine
months, the Police Department has primarily focused on
crime prevention community engagement events for
residential areas and has been in the process to expand such events to our business community with crime
prevention information and events anticipated to be
scheduled for late February, early March. The funding
allocation will be discussed at 4/19/2022 Council
meeting. TBD
8 Explore mural art on Great Mall Parkway on the VTAowned light rail pillars Montano 11/16/2021 Yes RecreationScheduled for Spring Quarterly City Council Workplan Items Prioritization Discussion
No funding needed if the annual
mural program is suspended for
FY 2022-23 and FY 2023-24
9 Consider placing City Hall address on the building
façade Montano 2/1/2022 Yes
Public Works, Fire
Prevention,
Building Safety &
Housing
Scheduled for Spring Quarterly City Council Workplan
Items Prioritization Discussion TBD
10 Explore a lease for the vacant land adjacent to the
library for City use Tran 1/18/2022 Yes CMO, Planning
Scheduled for Spring Quarterly City Council Workplan
Items Prioritization Discussion
None. $1.1M is available in
MidTown Park Fund
Group 1 – Items that have not been initiated; will require more than four hours of staff time; and may require additional funding or resources.

Ordinances and Policies
Projects and Programs
Miscellaneous
650
Item # 19.

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
MAY 3, 2022
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time
Department /
Office
Council Priority
Area(s) Status
Additional Resources/Funding
Needed or Deferral of Council
Approved Programs
11 Add a mobile stage to the Juneteenth event Tran 3/1/2022 Yes Recreation Email sent to the City Council on 4/26/2022 12 Confirm that the City has an ordinance for house
numbers Chua 12/7/2021 Yes
Building Safety &
Housing, Fire Email sent to the City Council on 4/28/2022 13 Consider seeking County reimbursements to the City
for the extra services provided to Homekey Chua 11/2/2021 Yes CMO, Police Email sent to the City Council on 4/8/2022 14 Designate the California Oak Tree as the City's official heritage tree Montano 2/1/2022 Yes
Recreation, Public
Works
Will be brought forward for Council Discussion by the
end of the Fiscal Year 2021-22
15 Expand eligibility for fee waivers to non-profits from outside of Milpitas when they host events for Milpitas
residents Chua 3/15/2022 Yes Recreation
Will be brought forward for Council Discussion by the
end of the Fiscal Year 2021-22
16 Fee waiver for the Filipino American South Bay
Community to hold a pop-up resource fair at a city
park Dominguez 3/1/2022 No Recreation
Staff has engaged with representatives of the
organization to identify potential eligibility avenues such as partnering with a Milpitas-based non-profit
organization consistent with the Fee Waiver Policy.
17 Look into possible rebates for commercial businesses similar to Valley Water Districts' conservation rebate
program for residents Montano 2/1/2022 Yes Public Works Email was sent to the City Council on 3/15/2022 18 Police Department to contact the Post Office to help stop mail theft Montano 3/1/2022 Police
As a matter of practice, the Police Department regularly notifies the Postal Inspector regarding cases of mail
theft.
19 Requested a discussion to be agendized in the next
three meetings to implement a faith-based circle group
for Milpitas that will meet quarterly Dominguez 3/1/2022 Recreation Email was sent to the City Council on 3/15/2022 20 Requested a regional meeting of Police Chiefs to
address neighborhood safety Chua 2/15/2022 Police
Police Chief Hernandez discussed the request at the
February 17, 2022 Santa Clara County Police Chiefs
Association Meeting, and there is no interest from the
contributing agencies to participate in a coordinated
Neighborhood Public Safety response at this time. The
Milpitas Police Department will continue to provide our community with evidence-based crime prevention Public
Service Announcements (PSAs).
21 Requested an appropriation in an amount not to
exceed $250,000 to procure a contract to address the
streetlights that are pending fieldwork Tran 2/1/2022 Yes Public Works, CMO At this time, staff has sufficient Council-approved
resources to address the remaining streetlight outages; however, staff will bring relevant actions for Council
consideration, if needed.
22 Requested information on how early in the morning
trash collection can start and check if the time can be pushed out so that it does not disrupt the nearby
neighborhood Dominguez 2/8/2022 Public Works Email sent to the City Council on 3/15/2022 23 Requested that staff study the placement of a City sign for the Milpitas Police Department and explore the
cost of a new sign Dominguez 1/18/2022
Public Works,
Police
Staff has been working on upgrading signage and
landscaping around the Police Department and Public
Works Building Safety & Housing
Group 2 – items that have not been initiated but will require less than 4 hours of staff time 651
Item # 19.

MILPITAS CITY COUNCIL

Staff will bring forward an ordinance for Council
consideration by June 2022. Yes
26 City Attorney to look at encampment ordinances from
the cities of Oakland and Los Angeles, or other regional cities and bring a discussion on the existing policies to back to Council before the July recess Tran 2/15/2022 Yes CAO, Building
Safety & Housing
Scheduled for a separate discussion at the 4/19/2022
City Council meeting
27 Consider change in term limits for Mayor +
Councilmembers Montano 6/16/2020 Yes CMO, CAO
8/4/2020: voted 3 -2 to pursue; 2/02/2021: to agendize
for a future meeting; 3/16/2021: voted 3-1-1 to move
forward. Was initially anticipated to be brought forward in Spring 2022, once new City Attorney was hired in late 2021. Since a new City Attorney is still not on board, item was brought forward for initial discussion on 3/15/2022 however item was not heard. N/A
28 Consider Community Museum and Park on Main St. Phan 8/20/2019 No CMO to Rules 8/23/2019. Moved to Specific Plan Community
Conversation events. N/A
29 Consider placing a measure on the ballot to change the directly elected Mayor to a rotational at-large position Tran 3/16/2021 Yes CMO, CAO To be brought forward in Spring 2022, once new City
Attorney is in place. Agendized on 3/15/2022 Council
Meeting, however, it was not heard. N/A
30 Discuss impacts fees for Midtown Montano 1/5/2021 Yes CMO, Planning,
Engineering,
Finance
Impact fee discussion incorporated into Midtown Specific Plan Update process to include Main Street. Project kickoff meeting held in October 2021. Impact fees to be based on Basic Infrastructure Plan identified as part of the planning process. N/A
31 Establish Railroad quiet zone
Tran
Montano 9/17/2019 Yes Engineering
The funding for the study and assessment for the
implementation of Quiet Zones at the City’s 11 railroad crossings will be included in the 2023-2027 Capital
Improvement Program scheduled for adoption on May 3,
2022. N/A
32 Explore opportunity housing and prohibit single family zoning Phan 2/16/2021 Yes

CMO, CAO,
Building Safety &
Housing, Planning
Discussed at 8/9/2021 Council meeting, staff will work on incorporating this into the Metro and Main
Street/Gateway Specific Plan areas. N/A
33 Homelessness Encampment Response Team Funding Dominguez 3/15/2022 Yes CAO, CMO, Police Scheduled for Discussion as part of the FY 2022-23
Operating Budget process
34 Include a bust of Maria Lemery and a picture of Albert Vogel Sr. on the existing Senior Center Thriving Legacy Mural Montano
8/17/2021
10/19/2021 Yes Recreation
Staff engaged the artist of the existing mural regarding this Council approved item. Yes
35 Install visitor-side bleachers for the Milpitas Knights Pee-Wee Football Program Tran 3/15/2022 Yes
Engineering,
Recreation

Council meeting, staff will bring forward a low cost
option to increase seating capacity vs. adding bleachers as part of the Adoption of the 2023-2027 Capital
Improvement Program on 5/3/2022.

Group 3 – items that are currently underway and/or already included in workplan 652
Item # 19.

MILPITAS CITY COUNCIL

Staff will bring forward an ordinance for Council
consideration by June 2022. Yes
39 Park Champions Chua 10/19/2021 Yes Recreation
As presented by staff on 1/11/2022, this program is
scheduled for implementation no later than January
2023. Yes
40 Partner with the Chamber of Commerce to promote
the City with a City event like an Art and Wine Festival, Rancho Days, Little Cornfield’s day, or Frontier day Montano 6/1/2021 Yes Economic
Development,
Recreation
At 8/9/2021 Council meeting, Council approved 4-1
(Councilmember Phan) N/A
41 Reflective road markers as an effective way to reduce cars doing donuts in the street Chua 10/19/2021 Yes Engineering At the 11/12/2021 Transportation Subcommittee, the
Subcommittee directed to bring back this request to
Council as part of the FY 2022-23 budget process. Staff provided information at the CIP Study Session on
2/8/2022. Based on Council discussion during the
4/5/2022 City Council meeting, the Council did not direct staff to include this item in the 2023-2027 CIP. N/A
42 Review and reform of the City's Speed Hump Policy Tran 3/1/2022
12/15/2020 Yes
Engineering
(Traffic)
The review of the Speed Hump Policy is an ongoing
Council referral. Presented to Transportation
Subcommittee on 02/12/2021; voted on 3/16/2021 to
revisit this item. Staff will agendize the item for the May 13, 2022 Transportation Subcommittee meeting.
43 Roller Skate Summer Program Montano 8/5/2021 Yes Recreation, CMO Funding discussion will be brought forward at the FY2022- 23 Budget Study Session scheduled for May 10, 2022. Yes 44 Rose garden with a children’s memorial site Montano 4/6/2021 Yes Recreation,
Engineering
The funding for this project will be included in the 2023- 2027 Capital Improvement Program scheduled for
adoption on May 3, 2022. N/A
45 Saturday Senior Center Opening Hours Pilot Chua 8/5/2021 Yes Recreation, Public
Works
As presented by staff on 1/11/2022, this pilot is
scheduled for completion in fall 2022. In preparation for the pilot, staff will issue a survey to seniors asking for the types of services they are seeking; hire staff based on the feedback; and start the three-month pilot in September
2022. No
46 Signs in key areas of the City to welcome people to
Milpitas Montano 4/6/2021 Yes
CMO, Planning,
Engineering
This project will be added to unfunded project list of the 2023-2027 CIP to allow time for staff to research
potential grant funding and outreach to local business
and service clubs. N/A
653
Item # 19.

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
MAY 3, 2022
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time
Department /
Office
Council Priority
Area(s) Status
Additional Resources/Funding
Needed or Deferral of Council
Approved Programs
49 Amend Accessory Dwelling Units (ADU) ordinance to
address unpermitted ADUs Chua 1/5/2021 Yes
Building Safety &
Housing, Planning
Safe ADU Legalization Program is launched on
3/24/2022, utilizing ARPA funding. No Ordinance
amendment is necessary. N/A
50 Amend Ordinance to remove affordable housing in-lieu fee Chua 12/15/2020 Yes
Building Safety &
Housing, CAO
Amended Affordable Housing Ordinance adopted on
2/1/2022. N/A
51 Below Market Rate (BMR) units - process for selecting applicants Chua 10/19/2021 Yes
Building Safety and
Housing, CAO Info Memo sent to Council on 1/14/2022 and 3/17/2022. No 52 Consider rescinding direction given on 1355 California Circle project and allow the project application to
move forward without being tied to a specific plan
(Original request was for item to be placed on
November 2 agenda) Chua 10/19/2021 Planning, CAO
Staff is working with the developer on options to move
the project forward. N/A
53 Consider "Old Town" Main St. revitalization, funding, economic dev., improve area Montano 12/15/2020 Yes
CMO, Planning,
Engineering,
Finance
Council provided direction to move forward with
revitalization efforts on May 11, 2021. Staff is working on various items related to revitalization and have provided subsequent updates to the Council in October and to the Main Street Revitalization Subcommittee in September
and November. N/A
54 Create an “Incentive Corner,” which will be a sub-page with links to different freebies, grants, and incentives from the City and the regions, including the Water
District and Silicon Valley Clean Energy Chua 8/17/2021 No Information
Technology, Public
Works
"Incentive Corner" webpage is live on the City's website.

Banner posted on 3/28/2022. No
55 Donate old, obsolete, noncompliance items from the
Fire Department to Sister City Dagupan Philippines Chua 8/9/2021 Yes Fire, CAO, Finance Council approved the resolution for donations of
personal protective equipment on March 1, 2022 and
staff implemented the program by the end of March. No
56 Extend the outdoor dining options through March of
next year Phan 9/21/2021 No Planning
Planning Director to provide information on current
outdoor dining extension No
57 Fee waiver for the Chamber of Commerce for either
the Oktoberfest or Arts and wine Festival Montano 3/1/2022 Yes Recreation Staff reached out to the Chamber of Commerce. The
Chamber may seek a fee waiver next fiscal year.
58 Fee waiver for the Christian Worship Center's Easter Egg Hunt event Tran 3/1/2022 Recreation
The City Council approved a fee waiver for this event on April 5, 2022.
59 Fee waiver for the Kiwanis Annual Crab Feed event Tran 3/1/2022 Recreation Approved at the 3/15/2022 Council Meeting 60 Guide small businesses on ADA (Americans with
Disabilities Act) requirements due to the quick changes made to facilities during the pandemic Chua 8/5/2021 No Economic
Development
SVEDA/SV Joint Venture hosted the “SV Small Businesses
& ADA Compliance” webinar on 11/3/21. Several
Milpitas business reps, & staff from Econ. Dev. & Building participated. Staff met with reps from CA Comm. on
Disability Access to discuss business education &
outreach. No
61 Host a Townhall at City Hall in January, February, and March for the community to share comments about
the issue of the unhoused Tran 11/2/2021 Yes
CMO, CAO, Police,
Public Works Deferred by Mayor Tran because of public health status 62 Illegal dumping Phan 10/5/2021 Yes Public Works Info Memo sent to Council on 2/25/2022 No 63 Incorporate a Press Release Policy (if there is an
existing policy) in the City Council Handbook Tran 8/17/2021 Yes CMO, CAO The City Council Handbook was adopted at the Jan. 11,
2022 City Council meeting. N/A
Group 4 – items that have been completed, postponed indefinitely, or withdrawn 655
Item # 19.

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
MAY 3, 2022
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time
Department /
Office
Council Priority
Area(s) Status
Additional Resources/Funding
Needed or Deferral of Council
Approved Programs
64 Increase number of commission members from seven
to nine on the Parks, Recreation and Cultural
Resources Commission Montano 10/5/2021 Yes
CMO, Recreation,
City Clerk
Council approved Bylaw changes at the April 19 Council
meeting
65 Increase the City's rebate program to match
Valley Water's two dollars rebate increase and look
into expanding the "Lawn Buster" program to more
residents based on income Chua 6/15/2021 Yes Public Works On October 19, 2021, the Council approved a contract
amendment with the Santa Clara Valley Water District
(District) to match the District's rebate amount and to authorize the City to manage the "Lawn Buster" program
with "Our City Forest" on behalf of the District. On
December 14, 2021, Council approved a contract with
"Our City Forest."
66 Increase the number of local businesses doing business with the City Chua 4/6/2021 Yes
CMO, Economic
Development,
Finance
At 8/9/2021 Council meeting, Council voted that this
item may have to come back for additional discussion
because there may be some legal considerations. N/A
67 Job fair with 20 local businesses to be held soon and an additional one in the fall with the Chamber taking a
larger role and the City providing some support Chua 6/1/2021 Yes Economic
Development
On 10/12/2021 the Chamber reported that businesses
they contacted were not available to participate in a Job Fair. N/A
68 Look into reducing rates for the seniors and lowincome families for Sports Center activities Montano 2/1/2022 YesRecreation, Finance
The FY2021-22 Adopted Fee Schedule includes
discounted membership and fitness passes for Seniors;
low-income families can apply for membership and
fitness pass discounts through the Milpitas Assistance
Program
69 Memorialize those that have passed due to COVID-19
in Milpitas Dominguez 3/2/2021 Yes CMO, Recreation
At 8/9/2021, Council provided input that COVID-19 had
not yet passed and that the discussion about a memorial should be had at a future time.
70 Mini-libraries in the low-income areas of the City Montano 4/20/2021 Yes Planning Discussed on 8/9/2021, staff to follow up with Vice
Mayor Montano on specific vision. Staff met with the
Vice Mayor. The City will continue to facilitate libraries as needed but will not take a lead role in funding or
operating them. N/A
71 Outreach to notify the community of the trash voucher program Chua 9/7/2021 No Public Works
Staff provided an Information Memorandum regarding
the pilot program on April 6, 2022. No
72 Proclaim Saturday, March 19, 2022 as Chez the Ice
Cream Man Appreciation Day Tran 3/1/2022 No City Clerk Proclaimed at the 3/15/2022 Council Meeting 73 Provide Commissioners appreciation gifts Chua 10/19/2021 Yes CMO, Finance Staff placed the order of fleece jackets the week of
March 14th. Depending on the stock, the appreciation
gifts will be distributed during the first two weeks in April 2022. No
74 Reduce the park rental fees for the Samuel Ayer High School reunion Montano 2/1/2022 No Recreation
Approved at 3/15/2022 Council meeting. Info Memo on
City Council Policy on Fee Waivers & Reductions was sent out on 3/8/2022
75 Reduce the City’s Senior Center facilities deposit for the Auditorium/Community Room Montano 5/4/2021 Yes
Recreation,
Finance
Council approved the reduction of the facilities deposit as part of the adoption of the FY 2022-23 Master Fee
Schedule Resolution. Will be brought forward on 4/19 as part of Master Fee Schedule discussion.
76 Requested a meeting for the subcommittee for the Old Town Main Street be scheduled next month Montano 1/18/2022 No CMO The Subcommittee meeting was hed on April 12 at
4:30pm.
656
Item # 19.

MILPITAS CITY COUNCIL

Ordinances and Policies
Projects and Programs
Miscellaneous
ATTACHMENT 2
658
Item # 19.

City Council Referral
(requires more than 4 hours of staff time)
Category and Topic No. Topic: Requested by:

ORDINANCES AND POLICIES
CC01
Explore an ordinance for a blanket business
permit that would grandfather and waive
all fees for any business that started from
their original business if they are creating
anything that is helping save lives during
the pandemic
Councilmember Dominguez
Lead Department/Office Supporting Department(s)/Office(s) Finance CAO, Economic Development
Council Priority Areas Estimated Completion Date Estimated Cost Economic Development & Job
Growth, and Governance &
Administration

Depending on scope and available staff
resources in FY 2022-23
TBD
Funding Needed
None. If approved, will
result in a loss of revenue
to the General Fund.

Description of Required Work Effort
Based on clarification and direction from the Council, staff will need to bring back a plan to implement the policy direction.

Status Update as of March 2022
Staff has not begun any work on this item.

Council Clarification/Further Direction Requested
Is the request to:
a. Waive the business license fee for any new business that started from an existing business, and which helps saves lives during the pandemic?
b. Waive the business license fee for the original business? c. Provide waivers during a specified period of time?
Other Considerations
The business license fee schedule is attached. Fees vary depending on the type of business and compared to many peer jurisdictions, are already quite low. 659
Item # 19.

Revised 01052021
City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
Finance Department: 408-586-3100, TDD: 408-586-3013
http://www.ci.milpitas.ca.gov
Business License Fee Schedule
• Effective August 1, 2020, a 3.8% Fire Department Permit Automation Fee will apply to all Fire permits for businesses located in the City of Milpitas per City Council Resolution No. 7940 adopted on December 1, 2009. • Effective August 1, 2019, a $57 Plan check fee will apply to all new businesses (except State Licensed Contractors and No Fixed Place of Business.
• Effective January 1, 2018, a $4 State Mandated Fee for AB 1379 will apply to all local business license, similar instrument, permit, or renewal.
• Please note, a $50 new application fee for all new businesses or a $25 renewal processing fee will apply.

Home Based Businesses Milpitas based businesses only
$25.00 Annual Fee
Retail Sales or Services $35.00 Base License Fee
Employee Fee Calculation (in excess of one owner/ manager) $5.00 per person for employees 1- 10
$1.00 per person for employees 11- 100
$0.25 per person for each additional employee thereafter State Licensed Contractors $50.00 Fee for contractors located inside the City of Milpitas For contractors based outside of the City of Milpitas
$35.00 for six-month license from date issued
$50.00 for one-year license from date issued
Apartments, Hotels, Motels, Mobile Parks,
Mini Storage Facilities
$30.00 base rate for the first 4 units
$2.00 for each additional unit, room, or space thereafter Barber Shops or Beauty Salons $35.00 Base License Fee
Employee Fee Calculation (in excess of one owner/ manager) $5.00 per person for employees 1- 10
$1.00 per person for each additional employee thereafter Business or Professional
Any person engaged in a profession or
vocation requiring a period of specialized
training
$35.00 Base License Fee
Employee Fee Calculation (in excess of one owner/manager):
$5.00 per person for employees 1- 10
$1.00 per person for each additional employee thereafter Circus and Carnivals $25.00 Fee per day
Disabled Veterans, Charitable & like
Organizations
Including businesses determined exempt by IRS code 501(c )(3) $5.00 Processing Fee
Manufacturing, Wholesaling, or Processing $35.00 Base License Fee Employee Fee Calculation (in excess of one owner/manager):
$5.00 per person for employees 1- 10
$1.00 per person for employees 11- 100
$0.25 per person for each additional employee thereafter No Fixed Place of Business
Businesses without a fixed place of business in
the City of Milpitas providing retail or wholesale
sales or services
$50.00 base rate for first vehicle
$10.00 per vehicle for vehicles 2-7 in the City at any one time Palmist, Astrologers, Fortune Tellers $600.00 per person Real Estate
Real estate businesses without a fixed place of
business within the City of Milpitas shall pay
the same license fees, except that employees
counted shall be those working within the City
of Milpitas
$35.00 Base License Fee
Employee Fee Calculation (in excess of one owner/manager):
$5.00 per person for employees 1- 10
$1.00 per person for each additional employee thereafter Transient Vendors and/ or Solicitors $100.00 per person All Businesses Not Otherwise Classified $35.00 Annual Fee CC01_ATTACHMENT
660
Item # 19.

City Council Referral
(requires more than 4 hours of staff time)
Category and Topic No. Topic: Requested by:

ORDINANCES AND POLICIES
CC02
Explore an ordinance for the number of
people allowed in a house
Vice Mayor Montano
Lead Department/Office Supporting Department(s)/Office(s) CAO Building Safety & Housing
Council Priority Areas Estimated Completion Date Estimated Cost Neighborhoods and Housing,
and Governance &
Administration

Depending on Council direction; depending
on staff resources in FY 2022-23
N/A
Funding Needed
N/A
Description of Required Work Effort
While existing laws do not prohibit an ordinance placing occupancy limits in a dwelling unit, a variety of laws (such as the federal Fair Housing Act and case laws) regulate how far restrictions can go. In addition, the reasonableness of any policy is subject to challenge as there is a variety of factors to consider such as the size of each bedroom, the size of the dwelling unit, the configuration of the dwelling unit, other physical limitations such as the capacity of the building systems, the relationship of the occupants, the age of the children, and accommodations due to medical needs.

Status Update as of March 2022
Staff has not initiated any work on this item.

Council Clarification/Further Direction Requested
Other Considerations
The California Building Codes regulate dwelling units and rooms from a habitability perspective, to assist in maintaining a safe interior living environment. The codes set a minimum square footage for room area.

Habitable rooms in a dwelling unit shall have a net floor area of not less than 70 square feet. Habitable rooms shall be not less than 7 feet in any horizontal dimension.

The federal Fair Housing Act prohibits occupancy limits and restrictions which discriminate on the basis of race, color, religion, national origin, sex, familial status or handicap. In particular, occupancy restrictions cannot be an excuse to discriminate against families with children.

Cities cannot impose stricter occupancy limits than allowed by the Uniform Housing Code (UHC) §503.2. Briseno v Santa Ana (1992) 6 Cal.App.4th 1378, 1382; see 25 Cal Code Regs §32. The UHC provides that a room used for sleeping two people must be 70 square feet plus 50 square feet for each additional person. UHC §503.2. It should be noted that the UHC does not prevent people from sleeping in the living or dining rooms, as long as these rooms meet the California Building Code provisions for emergency egress. As an example, a one-bedroom 661
Item # 19.

City Council Referral
(requires more than 4 hours of staff time)
apartment with a combination living/dining room area (120 sq ft bedroom and 170 sq ft living/dining room) can house six occupants.

The "two persons per bedroom" is often cited as a rule of thumb, but this number is not in the UHC or any other building or fire code; rather, it comes from a federal guidance document on family status discrimination. Fair Housing Enforcement—Occupancy Standards, 63 Fed Reg 245 (Dec. 22, 1998).

Lastly, local ordinances that attempt to limit the number of unrelated persons who can live together in a household, violate equal protection and the constitutional right to privacy. Santa Barbara v Adamson (1980) 27 Cal.3d 123; College Area Renters & Landlord Ass'n v San Diego (1996) 43 Cal.App.4th 677. 662
Item # 19.

City Council Referral
(requires more than 4 hours of staff time)
Category and Topic No. Topic: Requested by:

ORDINANCES AND POLICIES
CC03
Explore making temporary third-party food
delivery fee caps permanent and add
additional provisions for enforcement
Councilmember Phan
Lead Department/Office Supporting Department(s)/Office(s) Economic Development CAO
Council Priority Areas Estimated Completion Date Estimated Cost Economic Development & Job
Growth, and Governance &
Administration

Depending on staff resources in FY
2022-23
TBD
Funding Needed
TBD
Description of Required Work Effort
Explore making temporary third-party food delivery fee caps permanent after the Urgency Ordinance expires and add additional provisions for enforcement.

Status Update as of March 2022
On October 20, 2020, the City Council unanimously approved an uncodified Urgency Ordinance establishing a temporary limit of fees charged by third-party food delivery services on covered establishments during the COVID-19 emergency. Although the Urgency Ordinance is temporary in nature, it is still in effect until the City Council terminates the declared local emergency, as affirmed by the City Council on March 17, 2020.

Council Clarification/Further Direction Requested
Other Considerations
In Doordash, Inc. et al v. City and County of San Francisco (Case No. 3:21-cv-05502), DoorDash and Grubhub challenged San Francisco's law which permanently caps the delivery fees third-party platforms can charge to restaurants at 15%, alleging in part that: (i) the city’s permanent cap on fees violates the Contract Clause of the federal and California constitutions because the ordinance substantially impairs their existing contracts with restaurants that include commission rates above 15% and the ordinance does not have a significant or legitimate public purpose; (ii) to the extent that the companies’ contracts with restaurants provide for a commission rate greater than 15%, the ordinance is an unconstitutional taking of their contractual right to those commissions; and (iii) the ordinance violates the Due Process Clause of the federal and California constitutions because it imposes an irrational and arbitrary direct cap on third-party platforms' ability to generate the revenue needed to cover their expenses, and instead provides preferential economic treatment to certain restaurants at the direct expense of third-party platforms.

While the court has since dismissed the companies’ contract clause claims, it declined to dismiss the constitutional takings claim — which provides that private property can't be taken for public use without fair compensation — finding that there were questions about whether the ordinance made a substantial economic 663
Item # 19.

City Council Referral
(requires more than 4 hours of staff time)
impact on DoorDash and Grubhub, and if it interfered with their investment-backed expectations. The court also chose not to dismiss one aspect of the companies' due process claim based on the ordinance's confiscatory effect on their business. The court found that the companies' allegations that the ordinance forces them to operate at a loss and keeps them from recouping those losses could show that the ordinance deprives DoorDash and Grubhub of a fair return. Staff will continue to monitor the developments in this case and inform the City Council accordingly.
664
Item # 19.

City Council Referral
(requires more than 4 hours of staff time)
Category and Topic No. Topic: Requested by:

PROJECTS AND PROGRAMS
CC04
Develop a plan for future solar panels at
City facilities
Vice Mayor Montano
Lead Department/Office Supporting Department(s)/Office(s) Public Works Engineering
Council Priority Areas Estimated Completion Date Estimated Cost Governance & Administration,
and Environment

TBD $147,000
Funding Needed
$125,000
Description of Required Work Effort
On October 6, 2020, the City Council received the findings of an Investment Grade Audit (IGA) for the Energy and Water Savings Program for the City and approved the installation of solar and backup battery systems at the Senior Center and Community Center as part of the Program. The IGA also evaluated and included an optional bundle for solar and battery backup systems at City Hall, Public Works/Police Building, and the Sports Center (Bundle C.2). The total estimated construction costs for the implementation of solar at these facilities is approximately $6.6M, and implementation of solar at these facilities would save the City an estimated $1.3 million over 30-year lifetime of the system including debt repayment.

Bundle C.2 was not recommended for implementation at the October 6, 2020 City Council meeting since the project under Bundle C.2 did not qualify for enough grants and incentives to offset costs to the City. If this referral is approved by Council, staff would work with the Engie to breakdown construction costs by location, update construction cost estimates to capture current market conditions, pursue available financial incentives/grants to offset costs to the City, and conduct a financial review to determine options for project funding. Once this work is completed the results will be presented to Council for Council consideration.

The number of hours for this referral is estimated at 250 at a cost of approximately $22,000. Consultant service costs for this referral is estimated at $125,000, which includes costs for design, permits, grant applications, and financial review of the project proformas.

Status Update as of March 2022
Work on future solar systems at City facilities has not begun.

Council Clarification/Further Direction Requested
Other Considerations
665
Item # 19.

City Council Referral
(requires more than 4 hours of staff time)
Category and Topic No. Topic: Requested by:

PROJECTS AND PROGRAMS
CC05
Discuss strategy to invest money into
neighborhood foot patrolling and develop a
program within the MPD to increase foot
patrol in high crime areas
Councilmember Dominguez
Lead Department/Office Supporting Department(s)/Office(s) Police
Council Priority Areas Estimated Completion Date Estimated Cost Neighborhoods and Housing,
and Public Safety
Depending on staff resources in FY
2022-23
TBD
Funding Needed
TBD
Description of Required Work Effort
The Milpitas Police Department subscribes to a Community Oriented Policing and Problem-Solving philosophy that promotes a holistic response through community and police partnerships to proactively solve problems, reduce crime, and restore social order. The Police Department uses a three-prong strategy, including prevention, deterrence, and enforcement, to manage crime.

Crime prevention is rooted in community engagement events, public education, and programs such as Neighborhood Watch or Paws on Patrol. Currently, there at fifty-nine (59) Neighborhood Watch Groups the department partners with to address and mitigate the crime occurring in their respective neighborhoods.

Additionally, the Department partners with thirty-four (34) Homeowner Association groups in apartment and condominium complexes to address crime trends occurring in their respective area as well.

The Milpitas Police Department utilizes COMPSTAT (Computer Comparison Statistics) to better understand crime trends in the City and to adequately deploy resources to address the issues at hand. COMPSTAT data includes information on the types of crimes occurring, the times and the days crimes take place and other details that allow the Police Department to identify emerging crime patterns. COMPSTAT is used to pinpoint crime “hotspots” and resources are deployed in the “hotspots” to deter crime.

The Milpitas Police Department regularly evaluates the deployment of resources and remains strategic and versatile in addressing crime trends. Strategy has included the deployment of technology such as cameras and Automated License Plate Readers and Unmanned Aircraft Systems, officers patrolling in uniform and marked cars as well as plain clothes and in unmarked cars, officers patrolling on motorcycles, walking areas when appropriate, as well as the Department’s Bicycle Program, officers patrolling on bicycle when available.

Although officers are typically assigned to a particular geographical area to patrol during their shift, they must remain able to respond to an emergency anywhere in the City. Additionally, based on the COMPSTAT data there are no identified “hotspots” where deploying officers on foot patrol would be effective in mitigating crime. 666
Item # 19.

City Council Referral
(requires more than 4 hours of staff time)
In most cases, assigning officers to a foot patrol assignment would not be an effective or efficient use of resources. Conversely, officers are assigned to foot patrol at the Great Mall as it has proven to be an effective crime management strategy within the Great Mall. However, except for the Great Mall, the City of Milpitas does not have any other condensed retail, mixed use, or residential areas with similar density. The Milpitas Police Department anticipates a potential future need for assigned foot patrol in the Metro Area as build out nears completion. The draft Metro Specific Plan, which was presented to the Council on April 5, estimates 25 officers based on population growth. However, based on the level of built-out, COMPSTAT data, and other factors, the actual staffing levels and complement will be determined as needs arise.

Staff will continue to analyze COMPSTAT data and employ foot patrols if the research suggests the strategy would be effective.

Status Update as of March 2022
Council Clarification/Further Direction Requested
Other Considerations
667
Item # 19.

City Council Referral
(requires more than 4 hours of staff time)
Category and Topic No. Topic: Requested by:

PROJECTS AND PROGRAMS
CC06
Evaluate reopening the childcare center with a
non-profit organization running the center
Vice Mayor Montano
Lead Department/Office Supporting Department(s)/Office(s) Recreation and Community
Services
CMO, Building Safety and Housing
Council Priority Areas Estimated Completion Date Estimated Cost Neighborhoods and Housing FY 2022-23 $20,000
Funding Needed
TBD
Description of Required Work Effort
The City has not operated or managed non-profit-run childcare centers before, only Recreation and Community Services afterschool care, camps, and Pre-K programs that meet a couple 8-12 hours a week. These City programs are held both onsite and off city property. Public recreation programs are not required to get a license for programs, including afterschool program and summer camps, as they operate during non-school hours or for fewer than 12 weeks each year for one camp.

If the City were to work with a non-profit to run a childcare center out of a City facility, the non-profit would still be required to obtain the state-required licenses and the building would still need to meet those licensing standards.

Because Non-Profit Childcare Centers are still subject to state licensing, depending on the City facility, facility and site improvements could include but are not limited to:
• installation of an alarm system(s)
• Installation of new or additional playground area(s) based on required square footage of open space per child • Fencing
• New site configuration due to requirements of facility and open space requirement Due to limited program space resources with a growing community, staff would recommend reviewing the Sal Cracolice Recreational Facility for review.

Costs are estimated to be approximately $20,000 for associated staff hours of 80+ across multiple City Departments for the Facility Assessment. As part of the facility assessment, staff will bring forward costs related to the site and facility improvements. Then, if Council chooses to move forward, staff will work on identifying a non-profit service provider.

Status Update as of February 2022
No works has been done on this item.

Council Clarification/Further Direction Requested
Other Considerations
668
Item # 19.

City Council Referral
(requires more than 4 hours of staff time)
Category and Topic No. Topic: Requested by:

PROJECTS AND PROGRAMS
CC07
Explore a program to help support the
safety of the shopping center, creating a
partnership with the businesses and
allocating at least $70,000 to support
security. Program to include Police
Department working with Safeway
shopping center business, minority-owned
small businesses, and the Chamber of
Commerce to provide a business watch
presentation.

Councilmember Dominguez
Lead Department/Office Supporting Department(s)/Office(s) Police Finance, Economic Development
Council Priority Areas Estimated Completion Date Estimated Cost Public Safety, Economic
Development & Job Growth, and
Governance & Administration

Depending on staff resources in FY
2022-23
TBD
Funding Needed
TBD
Description of Required Work Effort
The Milpitas Police Department utilizes COMPSTAT (Computer Comparison Statistics) to better understand crime trends in the City and to adequately deploy resources to address issues. COMPSTAT data includes information on types of crimes, victims, times of day crimes took place and other details that allow the Police Department to identify emerging crime patterns. COMPSTAT data can be overlayed on a map to visualize crime “hotspots.”
The Police Department currently engages with business owners and respective employees in various ways including patrol officers and supervisors, specialized units, crime presentations, and community events. Officers frequently patrol shopping centers in their vehicles, on foot or on bicycle, when appropriate. Plain clothes detectives supplement uniform patrol officers in shopping centers that have emerging crime trends. Officers frequently engage the people they meet and share safety tips.

Detectives and officers assigned to the Police and Community Relations Division (PCR) share safety related information during criminal investigations and conduct training for businesses, when requested, and will continue the past tradition of making its annual presentation to the Milpitas Chamber. The Police Department also shares information via printed media, public service announcements, and through social media.

Further, when crime spikes in specific retail areas, the Department works directly with business owners. For instance, in March 2021, Police Administration and Officers met with our Asian American and Pacific Islander (AAPI) businesses community members to address concerns about the regional 669
Item # 19.

City Council Referral
(requires more than 4 hours of staff time)
increase in hate crimes targeting Asian communities. The Police Department distributed letters to multiple business owners in predominantly Asian owned shopping centers to strengthen relationships and encourage reporting of crime. Police Administration engaged in conversation with the business owners to better understand their needs. In November of 2021, Police Administration met with representatives from companies that own and manage the Town Center. The police department discussed the implementation of safety measures and how to discourage unwanted activity at the center. The police department maintains on on-going working relationship with the Town Center representatives.

In addition to the ongoing efforts described above, the Police Department is looking into enhancing and maintaining a proactive relationship with the business community using technology. The Department is researching a third-party software application that would allow immediate two-way communication with business owners either individually or as a group. The ability to share near realtime crime data within the business community would enhance the Police Departments response to crime and allow business owners to be cognizant of crime issues occurring at other businesses. An immediate notification would allow the business community to be alert; helping to deter additional crimes. Currently, this is accomplished through in-person peer-to-peer contact which results in delayed information sharing. Additionally, crime prevention data can be shared instantly with the business community.

The Police Department is also beginning to evaluate Autonomous Security Robots (ARS) as an option to supplement patrol efforts in commercial areas. Conceptually an ARS could provide real-time data to dispatchers and officers could be dispatched to investigate further. Staff will need to dedicate time to researching the feasibility of deploying this technology.

Status Update as of March 2022
Council Clarification/Further Direction Requested
Other Considerations
This project was originally suggested for the Safeway Shopping Center. A review of the crime data does not support a $70,000 for a single shopping center. A project promoting safety amongst the business community should be extended citywide.
670
Item # 19.

City Council Referral
(requires more than 4 hours of staff time)
Category and Topic No. Topic: Requested by:

PROJECTS AND PROGRAMS
CC08
Explore mural art on Great Mall Parkway on
the VTA-owned light rail pillars
Vice Mayor Montano
Lead Department/Office Supporting Department(s)/Office(s) Recreation Engineering
Council Priority Areas Estimated Completion Date Estimated Cost Neighborhoods and Housing,
and Governance &
Administration

End of FY 2023-24 $100,000
Funding Needed
No funding needed if the annual
mural program is suspended for
FY 2022-23 and FY 2023-24
Description of Required Work Effort
This referral requests the installation of murals on four to six pillars along Great Mall Parkway across from the Milpitas Transit Center. It would be a coordinated project led by the Department of Recreation and Community Services, VTA (pillar owner) and the Arts Commission. It would be modelled after the Utility Box Public Art program. Interest and accessibility from the prospective partners will need to be identified, including the permission and appropriate permits to paint the pillars from VTA. Should all parties elect to participate, mural area(s) identified, supervising professional artist(s) contracted, marketing and promotional materials developed and distributed, student oversight and execution of murals, and post mural graffiti treatment. Total estimated staff hours is 120+. Total estimated project budget is approximately $15,000 per pillar. This project will require formal engineering, additional inspections, street closures on a rolling schedule, and rental equipment (lifts) to safely complete the painting.

Monies for this Mural contest can come from the Public Art Fund. Staff is already committed to four (4) murals per year as part of the City’s new Mural Program. Should the Council direct staff to focus on the VTA pillar mural project, given existing staff resources the annual mural program would have to be suspended for FY 2022-23 and for FY 2023-24 for 1) program development, 2) discussions with outside agencies and 3) inspections. With the suspension of the annual mural program over 2 years, the $100,000 annual allocation would be recommended to be allocated the Murals. Therefore, no additional resources would be needed.

Status Update as of March 2022
No work has been conducted.

Council Clarification/Further Direction Requested
Other Considerations
671
Item # 19.

City Council Referral
(requires more than 4 hours of staff time)
Category and Topic No. Topic: Requested by:

MISCELLANEOUS
CC09
Consider placing City Hall address on the building
façade
Vice Mayor Montano
Lead Department/Office Supporting Department(s)/Office(s) Public Works Fire Prevention, Building Safety & Housing Council Priority Areas Estimated Completion Date Estimated Cost Neighborhoods and Housing Depending on staff resources in FY 2022-23 $9,000 Funding Needed
TBD
Description of Required Work Effort
Construction of City Hall was completed in 2002. The City Hall façade at Calaveras Boulevard features the words “Milpitas City Hall” in dark bronze aluminum letters. Each letter is ½” thick, mounted flush to stone powder coat finish.

The numbers “455,” referencing the street number of the facility is currently located at the base of the flagpole facing Calaveras Boulevard.

If the Council desires to add the building number to the wall of City Hall, on the building façade, staff would need to determine a design plan to match the existing specialized lettering and mounting. A design plan would recommend criteria and design options for the placement of the address. Research regarding any relevant codes or requirements would also inform the design plan. Estimated staff time is around 30 hours or $4,000.

The current codes and local amendments adopted by the City of Milpitas – the 2019 California Building Code and 2019 California Fire Code – have provisions requiring building address and premises identification. New and existing buildings shall be provided with approved address identification. The address identification shall be legible and placed in a position that is visible from the street or road fronting the property. The codes detail the requirements for address identification characters and numbers to aid visibility from the street. Address identification characters shall contrast with their background. Address numbers shall be Arabic numbers or alphabetical letters. Numbers shall not be spelled out. All required address numbers shall be provided with illumination.

Once a design plan is approved, staff would develop a scope of work to bid and award a contract for this work which is estimated at 40 hours or $5,000. Funding for the cost and installation of the lettering will be determined once bids are received.

Status Update as of March 15, 2022
Work has not begun.

Council Clarification/Further Direction Requested
Other Considerations
672
Item # 19.

City Council Referral
(requires more than 4 hours of staff time)
Category and Topic No. Topic: Requested by:

MISCELLANEOUS
CC10
Explore a lease for the vacant land adjacent
to the library for City use (230 N. Main
Street)
Mayor Tran
Lead Department/Office Supporting Department(s)/Office(s) City Manager’s Office Planning
Council Priority Areas Estimated Completion Date Estimated Cost Government and Administration TBD TBD
Funding Needed
None. $1.1M is available in
Mid-Town Park Fund
Description of Required Work Effort
If the property owner is willing to negotiate a lease, staff will work on the lease terms and bring forward for Council direction in both closed and open sessions.

Status Update as of March 2022
There have been several attempts to negotiate a sale agreement for this property in the past two years, or a lease agreement over the past year, but the City has not been able to settle on either with the owner. Past discussions with the owner indicated possible sale to the County or potentially interested developers. Additionally, staff has also recently reached out to inquire about the status of the property and as a reminder, of a potential City lease of the site. Staff has received no response to this inquiry to date.

Council Clarification/Further Direction Requested
Lease term for the land and intended use.

Other Considerations
The property at 230 N. Main Street was formerly owned by the Successor Agency of the former Redevelopment Agency of the City of Milpitas and was sold to the Milpitas Community Museum in November 2017 for $315,000. The property is zoned Park and Open Space. The 2016 Measure K protects open space and parkland in Milpitas and thus the zoning for this property cannot be changed without voter approval. However, if another governmental agency, such as Santa Clara County, purchases the property, it will not be subject to Measure K. 673
Item # 19.

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
MAY 3, 2022
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time
Department /
Office
Council Priority
Area(s) Status
1 Amend Accessory Dwelling Units (ADU) ordinance to
address unpermitted ADUs Chua 1/5/2021 Yes
Building Safety &
Housing, Planning
Safe ADU Legalization Program is launched on 3/24/2022, utilizing ARPA funding. No Ordinance amendment is
necessary.
2 Amend Ordinance to remove affordable housing in-lieu
fee Chua 12/15/2020 Yes
Building Safety &
Housing, CAO
Amended Affordable Housing Ordinance adopted on
2/1/2022.
3 Below Market Rate (BMR) units - process for selecting applicants Chua 10/19/2021 Yes
Building Safety and
Housing, CAO Info Memo sent to Council on 1/14/2022 and 3/17/2022. 4 Consider rescinding direction given on 1355 California Circle project and allow the project application to
move forward without being tied to a specific plan
(Original request was for item to be placed on
November 2 agenda) Chua 10/19/2021 Planning, CAO
Staff is working with the developer on options to move
the project forward.
5 Consider "Old Town" Main St. revitalization, funding, economic dev., improve area Montano 12/15/2020 Yes
CMO, Planning,
Engineering,
Finance
Council provided direction to move forward with
revitalization efforts on May 11, 2021. Staff is working on various items related to revitalization and have provided subsequent updates to the Council in October and to the Main Street Revitalization Subcommittee in September
and November.
6 Create an “Incentive Corner,” which will be a sub-page with links to different freebies, grants, and incentives from the City and the regions, including the Water
District and Silicon Valley Clean Energy Chua 8/17/2021 No Information
Technology, Public
Works
"Incentive Corner" webpage is live on the City's website.

Banner posted on 3/28/2022.
7 Donate old, obsolete, noncompliance items from the
Fire Department to Sister City Dagupan Philippines Chua 8/9/2021 Yes Fire, CAO, Finance Council approved the resolution for donations of personal protective equipment on March 1, 2022 and staff
implemented the program by the end of March.
8 Extend the outdoor dining options through March of
next year Phan 9/21/2021 No Planning
Planning Director to provide information on current
outdoor dining extension
9 Fee waiver for the Chamber of Commerce for either
the Oktoberfest or Arts and wine Festival Montano 3/1/2022 Yes Recreation Staff reached out to the Chamber of Commerce. The
Chamber may seek a fee waiver next fiscal year.
10 Fee waiver for the Christian Worship Center's Easter Egg Hunt event Tran 3/1/2022 Recreation
The City Council approved a fee waiver for this event on April 5, 2022.
11 Fee waiver for the Kiwanis Annual Crab Feed event Tran 3/1/2022 Recreation Approved at the 3/15/2022 Council Meeting 12 Guide small businesses on ADA (Americans with
Disabilities Act) requirements due to the quick changes made to facilities during the pandemic Chua 8/5/2021 No Economic
Development
SVEDA/SV Joint Venture hosted the “SV Small Businesses
& ADA Compliance” webinar on 11/3/21. Several Milpitas
business reps, & staff from Econ. Dev. & Building
participated. Staff met with reps from CA Comm. on
Disability Access to discuss business education &
outreach.

Group 4 – items that have been completed, postponed indefinitely, or withdrawn ATTACHMENT 3
674
Item # 19.

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
MAY 3, 2022
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time
Department /
Office
Council Priority
Area(s) Status
13 Host a Townhall at City Hall in January, February, and March for the community to share comments about
the issue of the unhoused Tran 11/2/2021 Yes
CMO, CAO, Police,
Public Works Deferred by Mayor Tran because of public health status 14 Illegal dumping Phan 10/5/2021 Yes Public Works Info Memo sent to Council on 2/25/2022 15 Incorporate a Press Release Policy (if there is an
existing policy) in the City Council Handbook Tran 8/17/2021 Yes CMO, CAO The City Council Handbook was adopted at the Jan. 11,
2022 City Council meeting.
16 Increase number of commission members from seven
to nine on the Parks, Recreation and Cultural
Resources Commission Montano 10/5/2021 Yes
CMO, Recreation,
City Clerk
Council approved Bylaw changes at the April 19 Council
meeting
17 Increase the City's rebate program to match
Valley Water's two dollars rebate increase and look
into expanding the "Lawn Buster" program to more
residents based on income Chua 6/15/2021 Yes Public Works On October 19, 2021, the Council approved a contract
amendment with the Santa Clara Valley Water District
(District) to match the District's rebate amount and to authorize the City to manage the "Lawn Buster" program
with "Our City Forest" on behalf of the District. On
December 14, 2021, Council approved a contract with
"Our City Forest."
18 Increase the number of local businesses doing business with the City Chua 4/6/2021 Yes
CMO, Economic
Development,
Finance
At 8/9/2021 Council meeting, Council voted that this item may have to come back for additional discussion because there may be some legal considerations.
19 Job fair with 20 local businesses to be held soon and an additional one in the fall with the Chamber taking a
larger role and the City providing some support Chua 6/1/2021 Yes Economic
Development
On 10/12/2021 the Chamber reported that businesses
they contacted were not available to participate in a Job Fair.
20 Look into reducing rates for the seniors and lowincome families for Sports Center activities Montano 2/1/2022 Yes Recreation, Finance The FY2021-22 Adopted Fee Schedule includes
discounted membership and fitness passes for Seniors;
low-income families can apply for membership and
fitness pass discounts through the Milpitas Assistance
Program
21 Memorialize those that have passed due to COVID-19
in Milpitas Dominguez 3/2/2021 Yes CMO, Recreation
At 8/9/2021, Council provided input that COVID-19 had
not yet passed and that the discussion about a memorial should be had at a future time.
22 Mini-libraries in the low-income areas of the City Montano 4/20/2021 Yes Planning Discussed on 8/9/2021, staff to follow up with Vice Mayor Montano on specific vision. Staff met with the Vice
Mayor. The City will continue to facilitate libraries as needed but will not take a lead role in funding or
operating them.
23 Outreach to notify the community of the trash voucher program Chua 9/7/2021 No Public Works
Staff provided an Information Memorandum regarding
the pilot program on April 6, 2022.
24 Proclaim Saturday, March 19, 2022 as Chez the Ice
Cream Man Appreciation Day Tran 3/1/2022 No City Clerk Proclaimed at the 3/15/2022 Council Meeting 675
Item # 19.

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
MAY 3, 2022
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time
Department /
Office
Council Priority
Area(s) Status
25 Provide Commissioners appreciation gifts Chua 10/19/2021 Yes CMO, Finance Staff placed the order of fleece jackets the week of March 14th. Depending on the stock, the appreciation gifts will be distributed during the first two weeks in April 2022. 26 Reduce the park rental fees for the Samuel Ayer High School reunion Montano 2/1/2022 No Recreation
Approved at 3/15/2022 Council meeting. Info Memo on
City Council Policy on Fee Waivers & Reductions was sent out on 3/8/2022
27 Reduce the City’s Senior Center facilities deposit for the Auditorium/Community Room Montano 5/4/2021 Yes Recreation, Finance Council approved the reduction of the facilities deposit as part of the adoption of the FY 2022-23 Master Fee
Schedule Resolution. Will be brought forward on 4/19 as part of Master Fee Schedule discussion.
28 Requested a meeting for the subcommittee for the Old Town Main Street be scheduled next month Montano 1/18/2022 No CMO The Subcommittee meeting was hed on April 12 at
4:30pm.
29 Requested discussion and for staff to look at creating a pilot project to accommodate pickleball at Peter Gill
Park and would like a feasibility study with a goal of
making these courts multi-purpose Chua
11/16/2021
1/18/2022 Yes
CMO, Recreation,
Engineering, Public
Works City Council approved the pilot on 3/15/2022
30 Require implicit bias training for City Council,
Commissioners & staff Dominguez 6/16/2020 N/A Human Resources This item has been completed. The training was held on
January 7, 2022 (for City Council) and various dates for staff. Training information was also sent to all
Commissioners.
676
Item # 19.

ATTACHMENT 4
Links to Prior Prioritization Reports and Minutes
March 16, 2021 Agenda and Minutes
August 9, 2021 Agenda and Minutes
January 11, 2022 Agenda and Minutes
677
Item # 19.

May 3, 2022
City Council Meeting
Presentations
Item #15: Public Hearing for Approval of the 2023-2027 Capital Improvement Program Item #16: “The Junction” Preapplication Review APN 083-06-008 Item #17: The Mil on Main Project 1380-1400 South Main Street Item #18: Review and Provide Feedback on the Proposed Streets, Parks, and Facilities Naming Policy
Item # 19: Council Requested Workplan Items
Milpitas City Council Meeting
Item #15: Public Hearing for Approval of
the 2023-2027 Capital Improvement
Program
May 3, 2022
City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov 408-586-3000
2 Agenda
• Capital Improvement Program (CIP) Calendar and
Process
• 2023-2027 Capital Improvement Program
• Recommendation
3 CIP Calendar and Process
Date Action
Feb 8 Proposed CIP Document Presentation to City Council  March 7 Parks Recreation and Cultural Resources Commission (PRCRC) recommended the City Council approve the Parks Section of the CIP.  March 23 Planning Commission adopted Resolution No. 22-003 finding the Proposed 2023-2027 CIP to be in conformance with the City’s General Plan as required by California Government Code Section 65401 April 5 Council provided input to outstanding issues related to the 2023-2027 CIP May 3 Public Hearing and Adoption of the 2023-2027 Capital Improvement Program
June 7
Related funding actions for the first year of the Adopted 2023-2027 CIP will be presented for Council consideration as part of the approval of the FY2022-23 Adopted Budget.
4 • Added new Projects: Historic Resources Master Plan Update ($200,000), Railroad Quite Zone Feasibility Study ($300,000), and construction of a Rose Garden with Children Memorial ($300,000).
• Increased funding by $50k for the annual Mural Program (Public Art Project, Project No. 3489).
• Decreased funding SJ/SC Regional Wastewater Facility (Project No. 6118) by $5.16M and adjusted the outyear estimates based on the City of San Jose Draft 2023-2027 CIP. • Added three projects to “Planned Projects Without Funding” list: Gateway Signage, Council Chamber AV System Replacement, and City Hall Energy Management System.

Key Project Updates from the Proposed CIP
5 2023-2027 CIP Cost Summary
Community
8% Parks
9%
Streets
43%
Water
21%
Sewer
17%
Storm
2%
Project
Category
No. of
Projects
Project Cost
Estimates
Community
Improvements 41 $16,174,000
Parks 19 $18,805,000
Streets 41 $87,334,000
Water 20 $43,960,000
Sewer 10 $35,362,000
Storm 8 $3,105,000
Total 139 $204,740,000
• Includes Projects with Insufficient or No Funding
in the amount of $82,920,000
6 FY 2022–23 Cost Summary
Community
21%
Parks
7%
Streets
36%
Water
7%
Sewer
29%
Storm
0%
Project
Category
No. of
Projects Cost Estimates
Community
Improvements 15 $ 5,094,000
Parks 5 $1,580,000
Streets 9 $8,540,000
Water 7 $1,815,000
Sewer 4 $6,947,000
Storm 0 $0
Total 40 $23,976,000
7 FY 2022-23 Community Projects
Project No. Description
Rec. Funding
Amount Funding Source
2010 Land/Right-of-Way Value Determination $9,000 TASP
3403 Fire Station Improvement $200,000 Gen. Gov’t CIP
3406 City Building Improvement $800,000 Gen. Gov’t CIP
3438 Annual Tree Replacement Program $125,000 Gen. Gov’t CIP 3460 Comprehensive Zoning Ordinance Update $200,000 Comm. Planning Fee 3462 On-Call Facilities Maintenance & Repairs $330,000 Gen. Gov’t CIP 3489 Public Art Project $130,000 Public Art Fund
3490 Capital Improvement Program Administration $720,000 Gen. Gov’t CIP, Sewer, TASP, Water 3716 City Parking Lot Rehab. Program $200,000 Gen. Gov’t CIP New Fire Station No. 1 Modular Building $550,000 Gen. Gov’t CIP New GIS Development & Data Collection $350,000 Permit Auto. Fund, Sewer, Water New Public Safety Mobile Computer Terminals $360,000 Gen. Gov’t CIP New HVAC Repairs and Upgrades $620,000 Gen. Gov’t CIP
New Historic Resources Master Plan Update $200,000 Gen. Gov’t CIP New Railroad Quiet Zone Feasibility Study $300,000 Gen. Gov’t CIP Total $5,094,000
8 FY 2022-23 Parks Projects
Project
No. Description
Rec. Funding
Amount Funding Source
3463 On-Call Parks & Landscaping Services $200,000 Gen. Gov’t CIP, CDF 3491 Cardoza Park Softball Fields
Improvement $500,000 Park Improvement
5108 Sports Fields Turf Rehabilitation
Program $225,000 Midtown Park
5113 Minor Sports Courts Rehabilitation $355,000 Park Improvement, Midtown Park
New Rose Garden with Children’s
Memorial $300,000 Gen. Gov’t CIP, Midtown Park
Total $1,580,000
9 FY 2022-23 Streets Projects
Project
No. Description Rec. Funding Amount Funding Source
2016 S. Milpitas Blvd. Veh. Bridge at Penitencia $700,000 TASP 2018 Montague Pedestrian Overcrossing at
Penitencia
$2,490,000 TASP
3411 Sinclair LLMD Improvement 98-1 $11,000 LLMD
3426 Annual Sidewalk, Curb & Gutter Repair $220,000 Midtown Park Fund & Park Improvement Fund
3440 Annual Street Light, signal and Signage $375,000 Gas Tax 3449 Street Landscape Irrigation Repair $360,000 Gen. Gov’t CIP 4267 Soundwall and Barrier Repair & Renovation $300,000 Street Improvement Fund 4304 Street Resurfacing Project 2021-22 $4,000,000 Gas Tax, Measure B, SB1, VRF 4306 Bike and Pedestrian Outreach $84,000 Measure B
Total $8,540,000
10 FY 2022-23 Water & Sewer Projects
Project No. Description Rec. Funding Amount Funding Source 6118 SJ/SC Regional Waster Water Facility $6,630,000 Sewer Infrastructure & Treatment 6124 Sewer Pump Station Rehab. Program $200,000 Sewer Infrastructure 6126 Minor Sewer Projects $50,000 Sewer Infrastructure
6134 On-Call Sewer Maintenance & Repair Services $67,000 Sewer Infrastructure Total $6,947,000
Project No. Description Rec. Funding Amount Funding Source 2019 (Rmb) Metro Recycled Water Distribution $300,000 TASP 7076 Well Upgrade Project $515,000 Water Capital
7110 Hydrant Replacement Program $90,000 Water Capital
7112 Reservoir Clearing $60,000 Water Capital
7126 Water Conservation Program $160,000 Water Capital
7133 Minor Water Projects $390,000 Water Capital
7137 On-Call Water Maintenance & Repair Services $300,000 Water Capital Total $1,815,000
11 FY 2022 – 23 Funding Summary
CIP Category
Description
General
Gov’t CIP TASP Sewer Fund
Streets
Funds** Water Fund
Other
Funds* Total
Community
Improvements $3,937,000 $153,000 $262,000 $0 $262,000 $480,000 $5,094,000 Parks $300,000 $0 $0 $0 $0 $1,280,000 $1,580,000
Streets $360,000 $3,190,000 $0 $4,979,000 $0 $11,000 $8,540,000 Water $0 $300,000 $0 $0 $1,515,000 $0 $1,815,000
Sewer $0 $0 $6,947,000 $0 $0 $0 $6,947,000
Storm Drain $0 $0 $0 $0 $0 $0 $0
Total $4,597,000 $3,643,000 $7,209,000 $4,979,000 $1,777,000 $1,771,000 $23,976,000 *Includes Community Facilities District, Community Planning Fees, Light and Landscape Maintenance District, Midtown Park, Park Improvement, Permit Automation, and Public Art Funds **Includes Gas Tax Fund, Measure B, SB1 RMRA, Street Improvement Fund, and Vehicle Registration Fee. 12 • The addition of new “Visitor” Bleachers is estimated to cost between $275,000 to $300,000.
• Due to the high cost, Council requested staff return with a lower cost option. • Alternatively, two concrete slabs functioning as designated seating area adjacent to the existing Visitors Bleacher could be installed to provide for:
• a stable concrete surface for chairs away from sidelines and field of play and for a future bleacher structure
• The estimated cost to install one 10-foot by 30-foot concrete slab is $40,000, and two slabs is $65,000.
• The 2023-2027 CIP does not include funding for this project.

Sports Center Visitor Bleacher Update
13 Recommendation

1. Open the public hearing to receive any
comments and then move to close the hearing.

2. Adopt a Resolution Approving the 2023-2027
Capital Improvement Program.
14 Thank you
15 Alternative Recommendation

1. Open the public hearing to receive any comments
and then move to close the hearing

2. Adopt a Resolution Approving the 2023-2027 Capital
Improvement Program with adding funding of
$65,000 to the Sports Fields Turf Rehab Program
(Project No. 5108)
16 Alternative Recommendation

1. Open the public hearing to receive any comments
and then move to close the hearing

2. Adopt a Resolution Approving the 2023-2027 Capital
Improvement Program with adding funding of
$65,000 to the Sports Fields Turf Rehab Program
(Project No. 5108) and defunding Railroad Quiet
Zone Feasibility Study
17 Requested Engineering Staffing: Staff presented a revised 5-year CIP Work plan along with the request to add 2 additional engineering positions to start Council requested projects. Once the economy recovers, staff will return in the future with a request for 2 additional positions.

Progress since February 8th Study Session,
Continued
1 CIP
Workplan
Design & Construction Section FY22 FY23 FY24 FY25 FY26 FY27 Fire Station No. 2 Replacement (3447) X X X
McCandless Park (5102) Construction Phase 1, Phase 2, Phase 3 X X X X Alviso Adobe Media & Exhibits (5055) X X
ADA Compliance Review & Coordinated Duty (3436) X X X X X X Valley Water Creek Projects (3452) X X X
Montague Pedestrian Overcrossing at Penitencia Construction Phase (2018) X X X X X X McCarthy & Sinclair LLMD Improvements (3402 & 3411) X X X City Bridge Inspection (4290) X
Curtis Well Assessment, Design & Construction Phases (7076) X X X X X X GIST Updates (3427) X X X X X X
Calaveras Blvd Widening Project (4258) X X X X
South Milpitas Blvd. Bridge at Penitencia (2016) X X X X Dempsey Road Resurfacing Project (4306) X X
ARPA Park Rehabilitation – Engineering (3501) X X X
McCandless Well Facility Construction Phase (7076) X X X Cardoza Park Softball Fields Improv. (Proposed Funding FY22/23) Q4 X X X X FS1 Modular Building (Proposed Funding FY22/23) Q4 X X X X McCandless Bridge (2005) Q3 X X X
Dempsey Road Water Line Project (7118) Q3 X X X
Main Lift Station Meter Replacement (6131) X X
City Standard Detail, Guidelines & Specification (3418) X X Light Rail Median Landscaping (2001) X
Rose Garden Memorial X X X X
Railroad Quiet Zone X X X X
X – Projects Underway
X - Projects scheduled
to start with current
staffing level
X – Projects scheduled
to start with 2
additional positions
18 CIP
Workplan
Design & Construction Section FY22 FY23 FY24 FY25 FY26 FY27 Fire Station No. 2 Replacement (3447) X X X
McCandless Park (5102) Construction Phase 1, Phase 2, Phase 3 X X X X Alviso Adobe Media & Exhibits (5055) X X
ADA Compliance Review & Coordinated Duty (3436) X X X X X X Valley Water Creek Projects (3452) X X X
Montague Pedestrian Overcrossing at Penitencia Construction Phase (2018) X X X X X X McCarthy & Sinclair LLMD Improvements (3402 & 3411) X X X City Bridge Inspection (4290) X
Curtis Well Assessment, Design & Construction Phases (7076) X X X X X X GIST Updates (3427) X X X X X X
Calaveras Blvd Widening Project (4258) X X X X
South Milpitas Blvd. Bridge at Penitencia (2016) X X X X Dempsey Road Resurfacing Project (4306) X X
ARPA Park Rehabilitation – Engineering (3501) X X X
McCandless Well Facility Construction Phase (7076) X X X Cardoza Park Softball Fields Improv. (Proposed Funding FY22/23) Q4 X X X X FS1 Modular Building (Proposed Funding FY22/23) Q4 X X X X McCandless Bridge (2005) Q3 X X X
Dempsey Road Water Line Project (7118) Q3 X X X
Main Lift Station Meter Replacement (6131) X X
City Standard Detail, Guidelines & Specification (3418) X X Light Rail Median Landscaping (2001) X
Rose Garden Memorial X X X X
Railroad Quiet Zone X X X X
X – Projects Underway
X - Projects scheduled
to start with current
staffing level
X – Projects scheduled
to start with 2 additional
positions
Milpitas City Council Meeting
Item #16: “The Junction”
Preapplication Review
APN 083-06-008
May 3, 2022
City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov 408-586-3000
2 Project Site
3 Proposed Project Site
Vacant 1.25-acre site
MXD Mixed Use Zoning District
“Opportunity Site” within the Midtown Specific Plan
and the future Gateway-Main Street Specific Plan
Identified as a Potential Housing Site in the current
Housing Element
4 Zoning Map
5 Proposed Project
Mixed use apartment building on a 1.25-acre vacant
parcel within the Gateway-Main Street Specific Plan
• Up to 60 feet in height (Five stories + rooftop amenity deck) • 94 units (28 studios, 23 one-bedrooms, 39 two-bedrooms, 4 three-bedrooms); 14 units (15%) will be affordable
• 2,000 square feet of ground-floor retail space
• 157 parking spaces (42 surface, 116 mechanical)
• 29-foot pedestrian paseo between Main and Abel and public art • Rooftop garden area, community center and office space, and outdoor seating
6 Proposed Project
7 Proposed Project
8 Proposed Project
9 Proposed Project
10 Proposed Project
11 Proposed Project
12 Preliminary Project Considerations
Current Zoning Zoning
Alternative
Zoning
Alternative Project
Mixed Use
(MXD)
High Density
Mixed Use
(MXD2)
Very High
Density Mixed
Use (MXD3)
Density 21-30 du/acre 31-40 du/acre- 41-60 du/acre 71 du/acre Density
Bonus

38.25-45
du/acre 51-60 du/acre 76.5-90 du/acre
Height 3 stories or
45 feet
6 stories or
75 feet
12 stories
or 150 feet
5 stories,
60 feet
State Density Bonus Law allows up to 50% additional
density above the current maximum
13 Questions for Council
Would you support higher densities (up to 80 du/acre) on Main Street to accommodate new residential or mixed-use projects that meet or exceed the City’s 15% affordable
housing requirements?
Would you support additional building heights (up to five stories) to accommodate new residential or mixed-use
development projects that meet or exceed the City’s 15% affordable housing requirements?
Do you have any additional feedback on conceptual plans for the proposed project?
City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov 408-586-3000
Milpitas City Council Meeting
Item #17:

The Mil on Main Project
1380-1400 South Main Street
May 3, 2022
City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov 408-586-3000
Background: The Mil on Main Project
1380-1400 South Main Street
Developer: The Core Companies (Core)
Entitlement approved by City Council in October 2018
220-unit apartment community
• 10 very low income units, 210 market rate units
Building permits approved in 2021
3 Project Updates
Project delayed due to COVID-19 pandemic
Core has been exploring public financing opportunities to develop the project as 100% affordable – opportunity to leverage public financing to increase affordable units and to accelerate the start of construction A combination of funding sources
To qualify for the funds, Core’s proposal:
• 100% affordable, serving households earning up to 30%-60% of Area Median Income
• Among 220 units
• 20 units to serve the intellectually and developmentally disabled community • 24 units for rapid rehousing
• On-site resident support services
4 Project Updates
Same design, size, height, scale, unit mix, parking as approved by City Council in 2018
Core conducted community meetings in April 2021 and April 2022 Proposal would contribute to meeting the City’s Regional Housing Needs Allocation (RHNA) goals
To secure County funding commitments, Core requests City Council support of the proposal to move the project forward
5 Recommendation
Accept staff report providing an update on the Mil on Main project located at 1380-1400 South Main Street
Direct the City Manager as to whether or not to send a letter of support to the County of Santa Clara for the conversion to a 100% deed restricted affordable housing project, with on-site support services City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov 408-586-3000

THE MIL ON MAIN

INTEGRATED SERVICES
Company Overview

Local Amenities
• To preserve this housing opportunity, The Core Companies is pursuing financing that will increase the affordable units to take advantage of public financing opportunities and accelerate the start of construction
• The project is consistent with what City Council approved in October of 2018 and will conform with all existing Conditions of Approval.

Project
Status
• The project could be financed with a
combination of sources:
• Low-Income Housing Tax Credits
• Tax-Exempt Bonds
• Santa Clara County Measure A
• Housing and Community Development
(HCD)
• Affordable Housing and Sustainable
Communities (AHSC)
• The majority of the affordable units would be
built for Very Low Income (VLI) households and
Low Income (LI) households.

Affordability

Rapid Rehousing
- 20 units serve the Intellectually and
Developmentally Disabled (IDD)
community
- Services provided by Housing Choices
Coalition/ San Andreas Regional
Center
- Onsite property management and
resident services will be included
Intellectually & Developmentally
Disabled Community
- 24 units serve a Rapid Rehousing
(RRH) tenant population
- RRH tenant population is not
chronically homeless and does
not require services in perpetuity
- RRH resident services and rental
assistance will be provided by the
County of Santa Clara for a two-
year period
Timeline
• The Mil would pay approximately $8,000,000 in Transit Area Specific Plan Fees to the City.
• The Mil on Main would also contribute approximately $800,000 in School Impact Fees and improve play equipment at Mabel Mattos Elementary
• The project would also contribute $120,000 annually to the TASP once completed.

Project
Benefits
Since the proposal was updated to a 100% affordable project in CORE has:
• Launched a website and created a fact sheet and FAQs with updated project information and details
• Set up an email portal to answer community questions
• Held multiple 1:1 update meetings with community stakeholders • Developed a presentation detailing project updates, affordability bands and examples of community members who may qualify for the housing
• Held 2 community town halls, noticed to residents in a 1,000-foot radius We Are Listening
Thank You!
Milpitas City Council Meeting
Item #18: Review and Provide
Feedback on the Proposed Streets,
Parks, and Facilities Naming Policy
May 3, 2022
City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov 408-586-3000
Agenda
2 Background
Policy Purpose
Key Policy Provisions
Street, Parks and Facilities Naming Lists
Naming of McCandless Park
Next Steps
Recommendations
Background
3 On April 21, 2006, the City Council adopted Standard
Operating Procedures (SOP) for naming City streets,
parks, and facilities.

On January 7, 2016, City Council established a
Streets, Parks and Facilities Naming Subcommittee
that made recommendations to the existing Naming
Policy, the Naming Lists, and named several City
streets, parks and facilities. This Subcommittee met
through November 8, 2017.

On February 26, 2019, City Council sunset the
Subcommittee and directed staff to assign naming
recommendations for streets to the Planning
Commission and for parks and facilities to the Parks,
Recreation and Cultural Resources Commission.
4 This Policy establishes the guidelines, criteria, and processes for naming City streets, parks, and other facilities.

This Policy is consistent with Milpitas Municipal Code, Title XI-1000 and Government Code Section 34093.

Policy Purpose
5 The Planning Commission shall evaluate names of
City streets and shall make recommendations to
the City Council.

The Parks, Recreation and Cultural Resources
Commission shall evaluate names of City parks
and facilities and shall make recommendations to
the City Council.

Naming recommendations are made from City
established and City Council approved Naming
Lists.

Key Policy Provisions
6 The Policy does not prohibit the duplicative use of
a name on a street, park or facility, but does not
allow duplication within an asset type such as
street, park or facility.

The Policy recommends that when naming parks
and facilities near schools that the naming effort is
coordinated with the Milpitas Unified School District
when possible.

Key Policy Provisions (cont’d)
7 Streets, Parks and Facilities Naming
Criteria
- Neighborhood or Local geographical identification
- Natural geological features
- Historic or cultural significance (local, national,
international)
- Person/Family of significant community impact
- Preference of neighborhood
- A name should represent community values and
consider future generations and ethnic diversity
- For Safety: Avoid confusing or similar sounding names (Public Safety Dispatch test) and avoid changing street names along any continuous alignment. (Continuity test) Street, Parks and Facilities Naming
Lists (cont’d)
8 Naming Lists were last updated in 2017.

Feedback from the City Council on the Naming Lists is
requested, including new names to add to the existing lists or creating additional lists through new Naming criteria genres. 9 Naming of McCandless Park
The new City park on McCandless Drive is
anticipated to have a partial opening of its
playgrounds, picnic areas and community garden
in late summer or early fall of 2022.

This park is not currently named. Signage for the
park requires ordering by early spring 2022 so
that it can be installed before the park opens.

To keep with the park project timeline, staff is
seeking the approval of City Council to move
forward with the process to name the park based
on the Naming Policy feedback received at this
meeting.
10 Next Steps
After receiving Council input, staff will return with a final Policy to Council for approval in June
After receiving Council input, staff will move forward with the process to name the McCandless Park.
11 Review the Proposed Streets, Parks and Facilities Naming Policy and Provide Feedback to Staff.

Review City Naming Lists and Provide Feedback to Staff.

Authorize Staff to begin process for naming McCandless Park.

Recommendations
City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov 408-586-3000
13 A deliberative process by City staff will be conducted to ensure that renaming of a street, park and facility will not diminish the original justification for the name or the prior contributors.

Parks and facilities named after individuals shall not be changed unless it is found that because of the individual’s character the continued use of their name would not be in the best interest of the community.

Parks that have been named by deed restriction shall not be considered for renaming.

Renaming a Street, Park or Facility
Street, Parks and Facilities Naming
Lists
14 The City currently has four (4) naming lists (attached) covering three naming categories with approved naming areas (streets, parks and/or facilities)
Naming List Category Approved Naming Area
California Native Plants, Flowers, Trees Streets
U.S. Presidents Streets, Parks
Influential People Streets, Parks
Milpitas Historical Names Streets, Parks, Facilities
Milpitas City Council Meeting
Item # 19: Council Requested
Workplan Items
May 3, 2022
City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov 408-586-3000
2 Background
On January 19, 2021, City Council provided direction to staff to bring forward individual agenda item requests from Members of the Council, on a quarterly basis for Council consideration.

Through this process, City Council has reviewed and provided direction on 157 Council agenda item requests.

Last prioritization held on January 11, 2022; included items introduced between August 2021 and October 2021.

Staff is bringing forward items requested by Council between October 2021 and March 15, 2022.
3 Summary of Requested Items
Total of 78 items, since the last quarterly prioritization discussion, categorized into four Groups
• Group 1 – Items not been initiated; will require more than four hours of staff time; and may require additional funding or resources (10 items)
• Group 2 – Items not initiated; will require less than 4 hours of staff work (13 items) • Group 3 - Items currently underway and/or already included in workplan (25 items) • Group 4 – Items completed, postponed indefinitely, or withdrawn (30 items) Group 1 items have been further categorized into three sub-groups:
• Ordinances and Polices (3)
• Projects and Programs (5)
• Miscellaneous (2)
Information for Group 1 items includes anticipated work effort; estimated cost; required resources and funding; current status; impacts on other workplan items, if any; additional clarification and/or direction needed from Council.

Of the 10 Group 1 workplan items:
• Four items have an estimated one-time cost of $276,000 and 520 staff hours. • Six items will be brought forward with estimated costs and resource needs based on Council direction.
4 Prioritization Process
Round 1
• Each member of the Council will prioritize top five items from Group 1. • Electronic voting will be conducted on mobile devices. • Results will be displayed for the public to view.
• All items receiving three or more votes are considered approved. If the number of items is 5 or greater, the prioritization process will be deemed complete. • If the number of items is less than five, all remaining items will be prioritized in subsequent rounds.

Additional Rounds (if needed)
• If items receiving three or more votes are less than five in number, the Council will be asked to prioritize all items which received less than three votes. • Council will be given the number of votes equivalent to five minus the number of approved items.
• Items which receive zero votes will be eliminated from voting after Round 2 • Same process as Round 1 for electronic voting and tallying and display of votes; when total of five items are approved, process will be deemed complete.

Note: Items that do not advance through this multi-step prioritization process will be removed from the active list; may be resubmitted through Announcements for the next prioritization discussion scheduled for August 2022.
5 Fiscal Impact
For four Group 1 workplan items total costs are estimated at $276,000, requiring close to 520 staff hours (equivalent to 0.3 FTE).

For six Group 1 items workplan items, estimated costs and staff hours will be brought forward, as needed, based on Council clarification and prioritization.

Based on Council direction staff will bring back items requiring new funding for discussion at the FY 2022-2023 Budget Study Session scheduled for May 10, 2022.
6 Recommendation

1. Review list of agenda item requests from individual
Councilmembers and provide direction to staff, through the prioritization process, on which Group 1 items should be advanced.

2. Provide additional input to staff, if any, on Group 1 items that received Council direction to advance and all Group 2 items.

City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov 408-586-3000
8 Need for Prioritization
Adopted FY 21-22 budget eliminated or defunded 23.75 positions thus reducing the workforce by approximately 5%.

In addition to workplans funded in Adopted Budget, 25 additional workplan items are currently underway.

New projects and programs approved for funding using the $16.7 million of American Rescue Plan Act (ARPA) fund; additional $980,000 in CDBG funding.

Additional work items associated with the COVID-19 pandemic.

Limited staff capacity to take on new work items; 36 new items since October 2021.

Continued need to identify high priority items.

Milpitas City CouncilMay 3, 2022

Milpitas City Council
May 3, 2022