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City of Milpitas
WellUpgrades Program
McCandless Well Facility
G. Labels shall be submitted for approval. No labelsshall be installed without prior approval by City or City representative.
3.04 ARC FLASH TRAINING:
A. The Electrical Engineer, who sealed the Electrical System Analysis shall train City personnel of the potential arc flash hazards associated with working on energized equipment (minimum of 4 hours). Maintenance procedures shall be in accordance with the requirements of NFPA 70E, Standard for Electrical Safety Requirements for Employee Workplaces and shall be provided in the equipment manuals.
END OF SECTION
McCandless Well Facility
(THIS PAGE LEFT BLANK INTENTIONALLY)
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270-30-23-22 Electrical System Analysis Well Upgrades Program
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Control Strategies
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WellUpgrades Program
McCandless Well Facility
SECTION 16915
CONTROL STRATEGIES
PART 1 - GENERAL
1.01 CONTROL STRATEGIES - INDEX
CS # Title
0 Comm Fail
1 Fail to Start and Starter Counter
2 Runtimes
6 Discrete Lockout
7 Analog Lockout
8 Station Alarm Light
9 Discrete Input Alarms
10 Data Transfer
50 Level
60 Pressure
70 Flow
91 Intrusion
111 Well Pump P111
411~2 Sodium Hypochlorite System
421~2 Ferric Chloride System
431~2 Ammonium Sulfite System
PART 2 - MATERIALS
2.01 CONTROL STRATEGIES – GENERAL
A. CS:#0
LOCATION: PLC-1
TITLE: Comm Fail
1. Description:
Generate typical Comm fails based on WTP PLC Standard
2. INPUTS & OUTPUTS:
3. CONTROL:
4. TIMERS:
5. CALCULATIONS
6. ALARMS:
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B. CS: #1
TITLE: Fail to Start
1. DESCRIPTION:
Thisstrategy shall determine the typical fail to start alarms. Thisis a typicalstrategy for the following inputs:
P&ID # Call Input Alarm
I02 X111 N111 UAT111
I04 *X301 *N301 UAT301
P&ID # Station Reset SCADA Reset
I4 R100B
(via HCB100)
HCD100
* Transferred from PLC-FCP
2. INPUTS / OUTPUTS:
LOGICAL INPUTS:
N111 - Pump P111 Run/Off
HCD100 - SCADA Reset/Null
R100B - Zone 3 Station Reset/Null
LOGICAL OUTPUTS:
VARIABLE INPUTS:
None
VARIABLE OUTPUTS:
None
SETPOINT REGISTERS:
TDN111 - Report Back Alarm Delay Seconds
TIMERS:
KN111 - Report Back Timer Seconds
COUNTERS/TOTALIZERS:
None
3. CONTROL:
a. None
X111 - Pump P111 Start/ Stop
UAT111 - Pump P111 Fail to Start/Norm
UAYX111 - Pump P111 Lockout/Norm
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McCandless Well Facility
4. TIMERS:
a. See timers KN111, in Alarms.
5. CALCULATIONS:
a. None
6. ALARMS:
a. If Pump P111 is called to start X111,
AND run N111 is not on within TDN111 (timer KN111)
then activate Pump fail to start UAT111 alarm.
b. If Pump fail to start UAT111 is active, set UAYX111 Pump Lockout.
The UAT111X shall be latched in upon being set until operator manually resets via register Station Reset R100B OR SCADA Reset HCD100.
C. CS: #2
TITLE: Runtimes and Start Counter
1. DESCRIPTION:
This strategy shall determine the typical equipment runtimes. This is a typical strategy for the following inputs:
P&ID # Input Runtime
Non-Resettable
Runtime
Resettable
Reset
I02 N111 KK111 KL111 RR111
I04 *N301 KK301 KL301 RR301
P&ID #
I02
Input
N111
Pump Start
Non-Resettable
KN111
Pump Start
Resettable
KP111
Reset
RS111
I04 *N301 KN301 KP301 RS301
* Transferred from PLC-FCP
2. INPUTS / OUTPUTS:
LOGICAL INPUTS:
N111 - Pump P111 Run/Off
RR111 - Pump P111 Total Runtime
RS111 - Pump P111 Total Start
Reset/Null
Reset/Null
LOGICAL OUTPUTS:
None
VARIABLE INPUTS:
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WellUpgrades Program
McCandless Well Facility
None
VARIABLE OUTPUTS:
None
SETPOINT REGISTERS:
None
TIMERS:
KK111 - Pump P111 Runtime Non-Rst Hours
KL111 - Pump P111 Runtime Reset Hours
COUNTERS/TOTALIZERS:
KN111 - Pump P111 Start Non-Rst Hours
KP111 - Pump P111 Start Reset Hours
3. CONTROL:
a. None
4. TIMERS:
a. See timers KK111, KL111, , in Calculations.
5. CALCULATIONS:
a. KK111 - Pump P111 Total Run Time isthe total accumulated time the Pump has run – non – resettable (elapsed time N111
was active).
b. KL111 - Pump P111 Total Run Time Reset is the total
accumulated time the Pump has run since the value was
manually reset by the operator RR111 (elapsed time
N111 was active since last reset).
c. KN111 - Pump P111 Total Start is the total accumulated time the Pump has been called to start – non – resettable (number of times N111 went active).
d. KP111 - Pump P111 Total Start Reset is the total accumulated time the Pump has been called to start since the value
was manually reset by the operator RS111 (number of
times N111 went active since last reset).
6. ALARMS:
a. None
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E. CS: #6
TITLE: Discrete Lockout
1. DESCRIPTION:
Thisstrategy shall determine the typical discrete lockouts. Thisis a typicalstrategy for the following inputs:
P&ID# Input Alarm Reset
I02 PSH161 PAHHX161 <manual at FCP>
I05 PSH411~2 PAHX411~2 R100B
I06 PSH421~2 PAHX421~2 R100B
I07 PSH431~2 PAHX431~2 R100B
2. INPUTS / OUTPUTS:
LOGICAL INPUTS:
HCD100 - SCADA – PLC-1 Reset / Null
R100B - Station Reset/Null
PSH411 - Pump P411 Hi Pressure Alarm/Normal
LOGICAL OUTPUTS:
PAHX411 - Pump P411 Hi Pressure Lockout/Ok
VARIABLE INPUTS:
None
VARIABLE OUTPUTS:
None
SETPOINT REGISTERS:
TDHX4411 - Pump P411 Hi Pressure Dly Seconds
TIMERS:
KHX411 - Pump P411 Hi Pressure Timer Seconds
COUNTERS/TOTALIZERS:
None
3. CONTROL:
a. See CS#8 for acknowledge routine.
4. TIMERS:
a. See timers KHX411, in Alarms.
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McCandless Well Facility
5. CALCULATIONS:
a. None.
6. ALARMS:
a. If PSH411 indicates Pump P411 Hi Pressure
for the duration of alarm delay TDHX4411 (timer KHX411), then post PAHX411 Pump P411 Hi Pressure alarm.
The PAHX411 shall be latched in upon being set until operator manually resets via register Station Reset R100B OR SCADA Reset HCD100.
F. CS: #7
TITLE: Analog Lockout
1. DESCRIPTION:
This strategy shall determine the typical analog lockouts. This is a typical strategy for the following instruments:
P&ID # Input Alarm Reset
I02 L151 LALX151 SPHR151
I03 *DP262 DAHX262 <BW Completion>
I03 *A282A AAHX282A <Local OI Reset>
I03 *A282A AALX282A <Local OI Reset>
I03 *A282B AAHX282B <Local OI Reset>
I03 *A282B AALX282B <Local OI Reset>
I03 *A283C AAHX283C <Local OI Reset>
I04 L351 LAHXA351 SPHRA351
I04 L351 LAHXB351 SPHRA351
* Transferred from PLC-FCP
Level Flush lockout alarm (LAHXA351) is to prevent initial pump starting if there is not enough capacity in the Backwash tank to hold the pump flush water.
Level Backwash lockout alarm (LAHXB351) is to prevent a backwash if there is not enough capacity in the Backwash tank to hold the filter backwash water.
2. INPUTS / OUTPUTS:
LOGICAL INPUTS:
None
LOGICAL OUTPUTS:
LAHXA351 - Backwash Tank Hi Level Flush Lockout/Ok
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McCandless Well Facility
VARIABLE INPUTS:
L351 - Backwash Tank Level FT
VARIABLE OUTPUTS:
None
SETPOINT REGISTERS:
SPHRA351 - BW Tank Hi Flush Reset FT
SPHXA351 - BW Tank Hi Flush Lockout FT
TDHRA351 - BW Tank Hi Flush Reset Dly Seconds
TDHXA351 - BW Tank Hi Flush Lockout Dly Seconds
TIMERS:
KHRA351 - BW Tank Hi Flush Reset Timer Seconds
KHXA351 - BW Tank Hi Flush Lockout Tmr Seconds
COUNTERS/TOTALIZERS:
None
3. CONTROL:
a. See CS#8 for acknowledge routine.
4. TIMERS:
a. See timers KHRA351, KHXA351 in Alarms.
5. CALCULATIONS:
a. None.
6. ALARMS:
a. If Backwash Tank Level L351 is greater than High Flush Lockout setpoint SPHXA351
for the duration of lockout delay TDHXA351 (timer KHXA351); then post LAHXA351 Backwash Tank High Flush Lockout.
b. If Backwash Tank Level L351 is less than High Reset setpoint SPHRA351 for the duration of reset delay TDHRA351 (timer KHRA351); then reset LAHXA351 Backwash Tank High Flush Lockout.
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McCandless Well Facility
G. CS: #8
TITLE: Station Alarm Light
1. DESCRIPTION:
Thisstrategy shall determine the typicalstation alarm light. Thisis a typicalstrategy for the following:
P&ID # Alarm Input Station Light Station Alarm
I02 All Alarms and
Lockouts *
USY100 UAY100
P&ID # Station Ack SCADA Ack
I02 R100A
(via HCA100)
HCC100
* Including Alarms transferred from PLC-FCP
2. INPUTS / OUTPUTS:
LOGICAL INPUTS:
HCC100 - SCADA Acknowledge/Null
R100A - Station Acknowledge/Null
LOGICAL OUTPUTS:
VARIABLE INPUTS:
None
VARIABLE OUTPUTS:
None
SETPOINT REGISTERS:
TDF100 - Fail to Ackn Alarm Delay Seconds
TIMERS:
KF100 - Fail to Ackn Alarm Timer Seconds
COUNTERS/TOTALIZERS:
None
3. CONTROL:
a. See Alarms for acknowledge routine.
USY100 - Alarm Light On/Off
UAY100 - General Station Alarm Active/Null
UAF100 - PLC Fault/Fail to Ack Active/Null
USF100 - PLC Flt / Fail to Ack Lt Active/Null
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4. TIMERS:
a. See Alarms for KF100.
5. CALCULATIONS:
a. None
6. ALARMS:
a. If there is a new Alarm
then set USY100 Station Alarm Light to flashing
AND set UAY100 General Station Alarm
b. The USY100 shall remain flashing until operator manually acknowledges Alarm via register Acknowledge R100A OR SCADA Acknowledge HCC100. c. Alarm Light USY100 shall be latched in solid and UAY100 shall be latched in until all alarm inputs have cleared.
d. If a new alarm is unacknowledged for the duration of lockout delay TDF100 (timer KF100);
then post USF100 PLC Fault/ Fail to Ack Output Closed,
AND set UAF100 PLC Fault/ Fail to Ack Alarm.
e. UAF100 shall reset after all PLC alarms are acknowledged H. CS: #9
TITLE: Discrete Input Alarms
1. DESCRIPTION:
This strategy shall determine the typical discrete input alarms. This is a typical strategy for the following inputs:
P&ID# Input Enable/disable Alarm
I02 UST111 UT111 UAT111
I02 FSH172 UH172 FAH172
I02 PSHH161 UHH161 PAHH161
I02 TSH192 UH192 TAH192
I02 UST198 UT198 UAT198
I02 ESL199 UL199 EAL199
I04 FSH372 UH372 FAH372
I04 *LSHH351 UHH351 LAHH351
I04 *PSL361 UL361 PAL361
I04 *UA301 UY301 UAY301
I05 LSH452 UH452 LAH452
I05 PSH411~2 UH411~2 PAH411~2
I06 LSH454 UH454 LAH454
I06 PSH421~2 UH421~2 PAH421~2
I07 LSH456 UH456 LAH456
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McCandless Well Facility
I07 PSH431~2 UH431~2 PAH431~2
* Transferred from PLC-FCP
2. INPUTS / OUTPUTS:
LOGICAL INPUTS:
UST111 - Pump P111 Fail Alarm/Normal
UT111 - Pump P111 Fail Enable/Disable
LOGICAL OUTPUTS:
UAT111 - Pump P111 Fail Alarm/Ok
VARIABLE INPUTS:
None
VARIABLE OUTPUTS:
None
SETPOINT REGISTERS:
TDT111 - Pump P111 Fail Dly Seconds
TIMERS:
KT111 - Pump P111 Fail Timer Seconds
COUNTERS/TOTALIZERS:
None
3. CONTROL:
a. See CS#8 for acknowledge routine.
4. TIMERS:
a. See timers KT111, in Alarms.
5. CALCULATIONS:
a. None.
6. ALARMS:
a. If UST111 indicates Pump P111 Fail
for the duration of alarm delay TDT111 (timer KT111),
AND switch UT111 is enabled;
then post UAT111 Pump P111 Fail alarm.
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McCandless Well Facility
I. CS: #10
TITLE: Data Transfer
1. DESCRIPTION:
Transfer data between the PLCs (including vendor provided PLCs) and PLCs as required for a complete and operating system.
PLCs to access data as a peer to peer with the PLCs to obtain all setpoints, scaled analogs and alarms to be displayed in the SCADA and used in the control strategies herein. All alarms from processors provided by others, whether shown on the P&IDs or not shall be displayed on SCADA. The list shall be updated during startup to include all analogs and alarms. Final display of alarms to be confirmed during SCADA meetings with City.
Provide access to allow City to adjust the setpoints of the FCP skid via SCADA.
Provide watchdog timers between City PLC and all vendor control panels to generate communication alarms.
B. CS: #50
TITLE: Level
1. DESCRIPTION:
This strategy shall determine the typical Level readout and alarms. This is a typical strategy for the following instruments:
P&ID # Input Alarm
I02 L151 LAH151, LAHL151, LAL151
I04 *L351 LAH351, LAHL351, LAL351
I05 L451 LAH451, LAHL451, LAL451
I06 L453 LAH453, LAHL453, LAL453
I07 L455 LAH455, LAHL455, LAL455
* Transferred from PLC-FCP
2. INPUTS / OUTPUTS:
LOGICAL INPUTS:
None
LOGICAL OUTPUTS:
LAH151 - Well High Level Alarm/Ok
LAHL151 - Well Level XDCR
LAL151 - Well Low Level
U151H - Well High Alarm
U151HL - Well Xdcr Alarm
U151L - Well Low Alarm
Fail/Ok
Alarm/Ok
Enable/Disable
Enable/Disable
Enable/Disable
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McCandless Well Facility
VARIABLE INPUTS:
L151 - Well Level FT
VARIABLE OUTPUTS:
None
SETPOINT REGISTERS:
SPH151 - Well High Level Alm FT
SPHH151 - Well High XDCR Level FT
SPL151 - Well Low Level Alm FT
SPLL151 - Well Low XDCR Level FT
TDH151 - Well Hi Level Alm Dly Seconds
TDHL151 - Well Xdcr Fail Alm Dly Seconds
TDL151 - Well Lo Level Alm Dly Seconds
TIMERS:
KH151 - Well High Level Alarm Timer Seconds
KHL151 - Well Xdcr Fail Alarm Timer Seconds
KL151 - Well Low Level Alarm Timer Seconds
COUNTERS/TOTALIZERS:
None
3. CONTROL:
a. See CS#8 for acknowledge routine.
4. TIMERS:
a. See timers KL151, KH151, KHL151 in Alarms.
5. CALCULATIONS:
a. None.
6. ALARMS:
a. If Well Level L151 is greater than High setpoint SPH151 for the duration of alarm delay TDH151 (timer KH151),
AND switch U151H is enabled;
then post LAH151 Well High Level alarm.
b. If Well Level L151 is less than Low setpoint SPL151
for the duration of alarm delay TDL151 (timer KL151),
AND switch U151L is enabled;
then post LAL151 Well Low Level alarm.
c. If Well Level L151 is greater than High Transducer setpoint SPHH151 OR Well Level L151 is less than Low Transducer setpoint SPLL151 for the duration of alarm delay TDHL151 (timer KHL151), AND switch U151HL is enabled;
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then post LAHL151 Well Transducer Fail alarm.
C. CS: #60
TITLE: Pressure
1. DESCRIPTION:
This strategy shall determine the typical Pressure readout and alarms. This is a typical strategy for the following instruments:
P&ID # Input Alarm
I02 P161 PAH161, PAHL161, PAL161
I03 *P263 PAH263, PAHL263, PAL263
I03 *DP262 DAH262, DAHL262
* Transferred from PLC-FCP
2. INPUTS / OUTPUTS:
LOGICAL INPUTS:
None
LOGICAL OUTPUTS:
PAH161 - Well Disch High Pressure Alarm/Ok
PAHL161 - Well Disch Pressure XDCR Fail/Ok
PAL161 - Well Disch Low Pressure Alarm/Ok
UH161 - Well Disch High Alarm Enable/Disable
UHL161 - Well Disch Xdcr Alarm Enable/Disable
UL161 - Well Disch Low Alarm Enable/Disable
VARIABLE INPUTS:
P161 - Well Discharge Pressure PSI
VARIABLE OUTPUTS:
None
SETPOINT REGISTERS:
SPH161 - Well Disch High Press Alm PSI
SPHH161 - Well Disch High XDCR Press PSI
SPL161 - Well Disch Low Press Alm PSI
SPLL161 - Well Disch Low XDCR Press PSI
TDH161 - Well Disch Hi Press Alm Dly Seconds
TDHL161 - Well Disch Xdcr Fail Alm Dly Seconds
TDL161 - Well Disch Lo Press Alm Dly Seconds
TIMERS:
KH161 - Well Disch High Press Alm Tmr Seconds
KHL161 - Well Disch Xdcr Fail Alm Tmr Seconds
KL161 - Well Disch Low Press Alm Tmr Seconds
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COUNTERS/TOTALIZERS:
None
3. CONTROL:
a. See CS#8 for acknowledge routine.
4. TIMERS:
a. See timers KL161, KH161, KHL161 in Alarms.
5. CALCULATIONS:
a. None.
6. ALARMS:
a. If Well Discharge Pressure P161 is greater than High setpoint SPH161 for the duration of alarm delay TDH161 (timer KH161),
AND switch UH161 is enabled;
then post PAH161 Well Discharge High Pressure alarm.
b. If Well Discharge Pressure P161 is less than Low setpoint SPL161 for the duration of alarm delay TDL161 (timer KL161),
AND switch UL161 is enabled;
then post PAL161 Well Discharge Low Pressure alarm.
c. If Well Discharge Pressure P161 is greater than High Transducer setpoint SPHH161
OR Well Discharge Pressure P161 is less than Low Transducer setpoint SPLL161
for the duration of alarm delay TDHL161 (timer KHL161), AND switch UHL161 is enabled;
then post PAHL161 Well Discharge Transducer Fail alarm.
D. CS: #70
TITLE: Flow
1. DESCRIPTION:
This strategy shall determine the typical flow readout and calculations. This is a typical strategy for the following instruments:
P&ID # Input Rate
Units
Pump On Total NonResettableTotal
Resettable
Totalize
Units
I02 F171 (F) GPM P111 FIQ171A FIQ171B MG
I02 *F271 GPM - FIQ271A FIQ271B MG
I04 *F371 GPM P301 FIQ371A FIQ371B MG
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* Transferred from PLC-FCP
2. INPUTS / OUTPUTS:
LOGICAL INPUTS:
HCD100 - SCADA – PLC-1 Reset / Null
R100B - Station Reset/Null
N111 - Pump P111 Run/Off
RR171 - Total Flow Totalization Reset/Null
UHL171 - Well to Fltr Flow XDCR Alarm Enable/Disable
LOGICAL OUTPUTS:
FAHL171 - Well to Filter Flow XDCR Fail/Ok
VARIABLE INPUTS:
F171 - Well to Filter Flow GPM
VARIABLE OUTPUTS:
None
SETPOINT REGISTERS:
SPHH171
SPLL171
TDHL171
- Well to Fltr Hi XDCR Alm Flow
- Well to Fltr Lo XDCR Alm Flow
- Well to Fltr XDCR Fail Alm Dly
GPM
GPM
Seconds
TIMERS:
KHL171 - Well to Fltr XDCR Fail Alm Tmr Seconds
COUNTERS/TOTALIZERS:
FIQA171 - Flow Non-Reset Total Gallons
FIQB171 - Flow Resettable Total Gallons
3. CONTROL:
a. None
4. TIMERS:
a. See timer KHL171 in Alarms.
5. CALCULATIONS:
a. FIQA171 - Total Flow totalization isthe flow (non-resettable). b. FIQB171 - Total Flow totalization Reset is the flow since the value was manually reset by the operator RR171.
6. ALARMS:
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a. If F171 is greater than High Transducer setpoint SPHH171 OR F171 is less than Low Transducer setpoint SPLL171
for the duration of alarm delay TDHL171 (timer KHL171), AND switch UHL171 is enabled,
AND any pump is running N111;
then post FAHL171 Well to Filter Flow Transducer Fail alarm. b. The FAHL171 shall be latched in upon being set until operator manually resets via register Station Reset R100B OR SCADA Reset HCD100.
E. CS: #71
TITLE: Total Filter Flow Treated
1. DESCRIPTION:
Thisstrategy shall determine the Total Filter Flow Treated calculations. Thisis used if Filters are to be backwashed based on total amount of water filtered.
Display flow total value provided via Modbus.
2. INPUTS / OUTPUTS:
LOGICAL INPUTS:
None
LOGICAL OUTPUTS:
XU271 - Well to Filter Total Flow Exceed/Null
VARIABLE INPUTS:
F271 - Filter Effluent Flow GPM
VARIABLE OUTPUTS:
None
SETPOINT REGISTERS:
SPF271
TDF271
- BW Total Flow Start
- BW Total Flow Dly
Total Gallons
Seconds
TIMERS:
KF271 - BW Total Flow Tmr Seconds
COUNTERS/TOTALIZERS:
FIQF271 - Filter Eff Flow Filtering Total Gallons
3. CONTROL:
a. None
4. TIMERS:
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a. See timer KF171 in Alarms.
5. CALCULATIONS:
a. FIQF271 - Total Flow totalization is the flow through the Filter Effluent Flowmeter since the value has been reset.
b. If FIQF271 is greater than BW Total Flow Start setpoint SPF271 for the duration of alarm delay TDF271 (timer KF271),
then post XU271 Well to Filter Total Flow Exceeded to indicate that filter is due for filtering.
Reset FIQF271 if PLC-FCP indicates that filter has just been backwashed.
6. ALARMS:
a. None
F. CS: #80
TITLE: Analytical
1. DESCRIPTION:
This strategy shall determine the typical Analytical readout and alarms. This is a typical strategy for the following instruments:
P&ID # Input Type Alarm
I03 *A181 Free CL2 AAH181, AAHL181, AAL181
I03 *A282A Total CL2 AAH282A, AAHL282A, AAL282A
I03 *A282B Turbidity AAH282B, AAHL282B
I03 *A282C pH AAH282C, AAHL282C, AAL282C
I03 *A282D Conductivity AAH282D, AAHL282D, AAL282D
I03 *A282E Temp TAH282E, TAHL282E, TAL282E
I03 *A283A Tot Ammonia AAH283A, AAHL283A, AAL283A
I03 *A283B Monochlorm AAH283B, AAHL283B, AAL283B
I03 *A283C Free Ammonia AAH283C, AAHL283C, AAL283C
* Transferred from PLC-FCP
2. INPUTS / OUTPUTS:
LOGICAL INPUTS:
None
LOGICAL OUTPUTS:
AAH281 - Filter Wtr High Free CL2 Res Alarm/Ok
AAHL281 - Filter Wtr Free CL2 Res XDCR Fail/Ok
AAL281 - Filter Wtr Low Free CL2 Res Alarm/Ok
UH281 - Filter Wtr High Alarm Enable/Disable
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UHL281 - Filter Wtr Xdcr Alarm Enable/Disable
UL281 - Filter Wtr Low Alarm Enable/Disable
VARIABLE INPUTS:
A281 - Filter Wtr Free CL2 Res PPM
VARIABLE OUTPUTS:
None
SETPOINT REGISTERS:
SPH281 - Filter Wtr High Free CL2 Alm PPM
SPHH281 - Filter Wtr High XDCR Free CL2 PPM
SPL281 - Filter Wtr Low Free CL2 Alm PPM
SPLL281 - Filter Wtr Low XDCR Free CL2 PPM
TDH281 - Filter Wtr Hi Free CL2 Alm Dly Seconds
TDHL281 - Filter Wtr Xdcr Fail Alm Dly Seconds
TDL281 - Filter Wtr Lo Free CL2 Alm Dly Seconds
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TIMERS:
KH281 - Filter Wtr High Free CL2 Alarm Timer Seconds
KHL281 - Filter Wtr Xdcr Fail Alarm Timer Seconds
KL281 - Filter Wtr Low Free CL2 Alarm Timer Seconds
COUNTERS/TOTALIZERS:
None
3. CONTROL:
a. See CS#8 for acknowledge routine.
4. TIMERS:
a. See timers KL281, KH281, KHL281 in Alarms.
5. CALCULATIONS:
a. None.
6. ALARMS:
a. If Filtered Water Free CL2 Residual A281 is greater than High setpoint SPH281
for the duration of alarm delay TDH281 (timer KH281),
AND switch UH281 is enabled;
then post AAH281 Filtered Water Low Free CL2 Residual alarm. b. If Filtered Water Free CL2 Residual A281 is less than Low setpoint SPL281 for the duration of alarm delay TDL281 (timer KL281),
AND switch UL281 is enabled;
then post AAL281 Filtered Water Low Free CL2 Residual alarm. c. If Filtered Water Free CL2 Residual A281 is greater than High Transducer setpoint SPHH281
OR Filtered Water Free CL2 Residual A281 is less than Low Transducer setpoint SPLL281
for the duration of alarm delay TDHL281 (timer KHL281), AND switch UHL281 is enabled;
then post AAHL281 Filtered Water Free CL2 Residual Transducer Fail alarm.
G. CS: #91
TITLE: Intrusion
1. DESCRIPTION:
Thisstrategy shall determine the intrusion alarms. (Similar to standard home alarm systems) This is a typical strategy for the following instruments:
P&ID INPUT BYPASS ALARM
I4 ZA191 ZS191 ZAT191
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2. INPUTS & OUTPUTS:
LOGICAL INPUTS:
HCD100 - SCADA – PLC-1 Reset / Null
R100B - PLC-1 Reset / Null
UA191 - Intrusion Alarm Enable / Disable
ZA191 - Intrusion Alarm Alarm / Normal
ZS191 - Intrusion Bypass Bypass / Normal
LOGICAL OUTPUTS:
ZAT191 - Intrusion Alarm Alarm/Null
VARIABLE INPUTS:
None
VARIABLE OUTPUTS:
None
SETPOINT REGISTERS:
TD191 - Intrusion Alarm Delay Seconds
TIMERS:
KT191 - Intrusion Timer Seconds
COUNTERS/TOTALIZERS:
None
3. CONTROL:
a. None
4. TIMERS:
a. See timer KT191, in part 6 Alarms.
5. CALCULATIONS:
a. None
6. ALARMS:
a. If Intrusion has been activated as indicated by ZA191, AND Intrusion Bypass ZS191 is NOT Bypass within alarm delay TD191 (timer KT191),
AND switch UA191 is enabled;
then activate Panel Intrusion ZAT191 alarm.
b. The ZAT191 shall be latched in upon being set until operator manually reset via register Alarm Reset R100B or via register HCD100.
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2.02 CONTROL STRATEGIES – SPECIFIC
A. CS: #111
TITLE: Well Pump P111
1. DESCRIPTION:
The well pump station consists of a variable frequency drive well pump pumping into a pressure filter. Chemical will be added before the filter for iron, manganese, and arsenic removal. Additional chemicals are added to combine with free chlorine to form chloramines.
The Filter PLC (PLC-FCP) controls and monitors the filter valves, surface wash pump, and air compressorsystem. All filter controls(manualstart/stop, filter mode selection, etc.) reside in the Filter-PLC. Filter PLC-will transfer flowrates to PLC-1 to control Well Pump speed depending on Filter Mode.
The well pump will be started manually (HCA110) at the Filter Operator Interface. Well pump typically operates continuously for a season until it stops manually, on alarm or for backwashes. The Station has three modes (SPA100) selected from the Filter-PLC:
Flush: Well Pump is on and flushing well water to backwash tank; Filter is offline. Well Flush Valve (V112) is open. Well Pump operates at a fixed flush rate. Well Pump will continue to flush until Well Station turned Off or Station is placed into Auto
Off: Well Pump is off and filter is offline.
Auto Well Pump will operate on to meet a desired flow rate depending on Filter Status. Starting Well pump in AUTO requires a manual operations at the Filter OI.
Manual start of Flush Mode
Manual start of Production Mode (stops Flush Mode)
Operator can manually initiate a Rise Operation
Backwash: Backwash can be initiated manually or
automatically (Total volume filtered, high differential pressure across filter cell (DP262) or both). Distribution system will supply water during the backwash while filter is going through its backwash sequence.
2. INPUTS/OUTPUTS:
LOGICAL INPUTS:
AAHX282A - Filter Wtr High Total CL2 Res Lockout/OAk
AALX282A - Filter Wtr Low Total CL2 Res Lockout/Ok
AAHX282B - Filter Wtr High Turb Lockout/Ok
AAHX283C - Filter Wtr High Free Ammonia Lockout/Ok
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FAHL271 - Filter Effluent Flow XDCR Fail/Ok
LAHXA351 - BW Tank High Level-Flush Lockout/Ok
LAHXB351 - BW Tank High Level-BW Lockout/Ok
LALX151 - Drawdown Low Level Lockout/Ok
PAHHX161 - Pump P111 Hi Hi Pressure Lockout/Ok
XP111 - P111 Operation En/Dis
N111 - P111 Operation Run/Off
XU111 - P111 Call En/Dis
UATX111 - P111 Fail Lockout/Ok
Y111 - P111 Status Auto /Not Auto
YM110 - PID Process Ctrl Variable Auto/Manual
LOGICAL OUTPUTS:
X111 - P111 Call Start/Stop
X112 - P111 Flush Valve Call Open/Close
XP111 - P111 Operation Enabled/ Disabled
VARIABLE INPUTS:
F171 - Well to Filter Flow GPM
L351 - Backwash Tank Level FT
*SPY200 - Filter Status Off / Production / BW /
*SPA100 - Station Operation
Rinse
Flush / Off/ Auto
* Transferred from PLC-FCP
VARIABLE OUTPUTS:
SPID110
SC110
SC111
- Calculated PID Output
- P111 Pacing Signal Out
- P111 Pacing Signal Out
%
%
%
SETPOINT REGISTERS:
SP110 - Pump Mode Code #
P110 - PID Proportional Constant
I110 - PID Integral Constant
D110 - PID Derivative Constant
MX110 - PID Max Pacing Output Constant
MN110 - PID Min Pacing Output Constant
SP110 - SHC Feed Pump Mode #
SPJ110 - XDCR Fail Pacing %
SPK110 - PID Manual Output Speed %
SPL110 - Manual Out Speed Signal %
SPM110 - PID Control Variable GPM
SPQ110 - Desired Flow Setpoint GPM
TIMERS:
None
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COUNTERS/TOTALIZERS:
None
3. CONTROL:
a. Pump OP Level XP111:
1) If the switch (HS111) status Y111 is in AUTO position AND Well Pump Discharge Pressure PAHHX161 is normal,
AND Well Drawdown Level LALX151 is normal,
AND Filter Wtr High Total CL2 Res AAHX282A is normal,
AND Filter Wtr Low Total CL2 Res AALX282A is normal,
AND Filter Wtr High Turbidity AAHX282B is normal,
AND Filter Wtr High Free Ammonia AAHX283C is normal,
then set Pump P111 Op XP111 to enable pump operations.
2) If the switch (HS111) status Y111 is not in AUTO position OR Pump Discharge Pressure PAHHX161 is Alarm,
OR Well Drawdown Level LALX151 is Alarm,
OR Filter Wtr High Total CL2 Res AAHX282A is Alarm,
OR Filter Wtr Low Total CL2 Res AALX282A is Alarm,
OR Filter Wtr High Turbidity AAHX282B is Alarm,
OR Filter Wtr High Free Ammonia AAHX283C is Alarm,
then reset Pump P111 OP XP111 to disable pump operations. b. HS111 - HAND Position
Hand control operates the equipment independent of the PLC. HS111 Does not control the Flush valve.
c. HS111 - OFF Position
Stops the well pump independent of the PLC
d. HS111 - AUTO Position
1) FLUSH Mode - OI SPA100 = 1
a) If Filter OI Control (SPA110) has been placed in Flush Mode, AND Pump P111 OP XP111 switch is Enabled,
AND LAHXA351 BW Tank High Level-Flush is normal
AND Pump Fail UATX111 is normal,
then set X111 to Start Pump,
AND set X112 to open Well Flush Valve.
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b) If Filter OI Control (SPA110) is in Flush Mode,
AND Pump P111 OP XP111 switch is Disabled
OR LAHXA351 BW Tank High Level-Flush is Lockout
OR Pump Fail UATX111 is Lockout,
then reset X111 to Stop Pump,
AND reset X112 to close Well Flush Valve.
2) OFF Mode - OI SPA100 = 0
a) If Filter OI Control (SPA110) has been placed in Off Mode, then reset X111 to Stop Pump,
AND reset X112 to close Well Flush Valve.
3) AUTO Mode - OI SPA100 = 2
FLUSH
a) If Filter OI Control (SPA110) is in Auto Mode,
AND Pump P111 OP XP111 switch is Enabled,
AND LAHXA351 BW Tank High Level-Flush is normal,
AND Pump Fail UATX111 is normal,
AND Filter is in Flush Well Mode (SPY200),
then set X111 to Start Pump with VFD Auto Speed Control by SC111,
AND set X112 to open Well Flush Valve.
b) If Filter OI Control (SPA110) is in Auto Mode,
AND Filter is in Flush Well Mode (SPY200),
AND Pump P111 OP XP111 switch is Disabled,
OR LAHXA351 BW Tank High Level-Flush is Lockout,
OR Pump Fail UATX111 is Lockout,
then reset X111 to stop Well Pump.
AND transfer 0 to SPQ110.
AND reset X112 to close Well Flush Valve.
RINSE
c) If Filter OI Control (SPA110) is in Auto Mode,
AND Pump P111 OP XP111 switch is Enabled,
AND LAHXA351 BW Tank High Level-Flush is normal,
AND Pump Fail UATX111 is normal,
AND Filter is in Rinse Mode (SPY200),
then set X111 to Start Pump with VFD Auto Speed Control by SC111,
AND set X112 to close Well Flush Valve.
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d) If Filter OI Control (SPA110) is in Auto Mode,
AND Filter is in Rinse Mode (SPY200),
AND Pump P111 OP XP111 switch is Disabled,
OR LAHXA351 BW Tank High Level-Flush is Lockout,
OR Pump Fail UATX111 is Lockout,
then set X111 to Start Pump with VFD Auto Speed Control by SC111,
AND set X112 to close Well Flush Valve.
PRODUCTION
e) If Filter OI Control (SPA110) is in Auto Mode,
AND Pump P111 OP XP111 switch is Enabled,
AND Pump Fail UATX111 is normal,
AND Well Pump N111 is running,
AND Filter isin Production Mode (SPY200),
then reset X112 to close Well Flush Valve,
f) If Filter OI Control (SPA110) is in Auto Mode,
AND Filter is in Production Mode (SPY200),
AND Pump P111 OP XP111 switch is Disabled,
OR Pump Fail UATX111 is Lockout,
then reset X111 to stop Well Pump,
AND transfer 0 to SPQ110.
BACKWASH
g) Filter Control Panel shall control the backwash of the Filter.
Well pump does not operate during backwash.
e. VFD Speed Control
1) SC110 Assignment
PID110 Controller Assignment:
Process Variable F171
Setpoint SPQ110
Control Variable Manual-Auto control selector switch
(YM110) selects the value for control
variable SC110 between SPID110
(calculated PID output) and SPK110
(manual operator entered output)
P - Proportional P110
I integral I110
D Derivative D110
Max PID Output Limit MX110
Min PID Output Limit MN110
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2) If FAHL171 indicates flow transducer fail,
then set SC111 to XDCR Failspeed SPJ110.
3) If X111 is set to Start Well Pump,
then Well Pump to operate with VFD Auto Speed Control by SC111 based on SC110.
4. TIMERS:
a. None.
5. CALCULATIONS:
a. None.
6. ALARMS:
a. None.
B. P&ID: I05
CS: #411 (& 412)
LOCATION: McCandless Well Facility
TITLE: Sodium Hypochlorite System
1. DESCRIPTION:
This strategy controls the automatic physical starting and stopping of the Sodium Hypochlorite pumps. When in automatic mode, the chemical system is paced on Filter Effluent flow (F271) or free chlorine residual (A281). Pumps will alternate on run time.
CS # Pump # Chem PSH Tag #
411 P411 SHC PAHX411 411
412 P412 SHC PAHX412 412
Sodium Hypochlorite transfer pump is operated locally with a spring loaded HandOff switch. Transfer pump moves the chemical from the tote to the day tank.
2. INPUTS / OUTPUTS:
LOGICAL INPUTS:
PAHX411 - Pump P411 Hi Pressure Lockout/Ok
AAHL281 - Filtered Wtr Free CL2 XDCR Fail/Ok
FAHL271 - Filter Effluent Flow XDCR Fail/Ok
YM410 - PID Process Ctrl Variable Auto/Manual
Z203A - V203 Effluent Valve Open/Null
LOGICAL OUTPUTS:
SA410 - SHC Call Sequence Enabled/Disabled
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XU411 - P411 Call Enabled/ Disabled
XU412 - P412 Call Enabled/ Disabled
X411 - P411 Call Start/Stop
VARIABLE INPUTS:
A281 - Filtered Water Free CL2 PPM
F271 - Filter Effluent Flow GPM
VARIABLE OUTPUTS:
SPID410 - Calculated PID Output %
SC410 - Pacing Signal Out %
SC411 - P411 Pacing Signal Out %
SETPOINT REGISTERS:
P410 - PID Proportional Constant
I410 - PID Integral Constant
D410 - PID Derivative Constant
MX410 - PID Max Pacing Output Constant
MN410 - PID Min Pacing Output Constant
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SP410 - SHC Feed Pump Mode #
SPA410 - Control Mode Code #
SPB410 - Proportional Pacing Signal Out #
SPC410 - Flow Pacing Ratio Constant
SPD410 - Flow Pacing Bias Constant
SPE410 - Prop Manual Output Speed %
SPJ410 - XDCR Fail Pacing %
SPK410 - PID Manual Output Pacing %
SPL410 - Manual Out Pacing Signal %
SPM410 - PID Control Variable PPM
SPQ410 - Free CL2 Setpoint PPM
TDH410 - Rotate SHC Pump Setpoint HR
TDS410 - SHC Pump Start Dly Seconds
TDT410 - SHC Pump Stop Dly Seconds
TIMERS:
KH410 - Rotate SHC Pump Dly HR
KS410 - SHC Pump Start Dly Seconds
KT410 - SHC Pump Stop Dly Seconds
COUNTERS/TOTALIZERS:
None
3. CONTROL:
a. SHC Call XU410 when Valve is open:
1) If the Filter Effluent Valve (V203) status is in Open position Z203A, for the duration of start delay TDS410 (timer KS410);
then set SHC Call SA410.
2) If the Filter Effluent Valve (V203) status is not Open Z203A, for the duration of start delay TDT410 (timer KT410);
then reset SHC Call SA410.
b. The sequence of the SHC pump to be called shall be per the code numberset in register SP410. When a new code number is set in register SP410 the sequence shall be changed per the following definitions
SHC CALL SEQUENCE
CODE LOGICAL OUTPUT
NUMBER Pump P411 Pump P412
SET IN Call XU411 Call XU412
SP410 Assignment to Assignmentto
0 * ROTATE
12 SA410
21 SA410
*Rotation indicates automatic alternation upon lead Chem Pump runtime exceeding rotation setpoint. The following (part 1, 2) is a typical control strategy
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for the rotating the lead SHC Pump P411. Pump calls (XU411, XU412) set/reset shall follow this format:
1) If P411 is called X411,
AND P411 is in lead asindicated by SA410;
then enable Rotate SHC timer KH410.
2) If P411 is called X411,
AND P411 is in lead as indicated by SA410;
AND Rotate SHC runtime KH410 is greater than Rotate Setpoint TDH410;
then reset P411 call XU411,
AND set KH410 to 0,
AND rotate Chem Pump sequences between the two pumps.
c. SHC Pump Control
3) If Pump P411 call XU411 has been Enabled,
AND Pump P411 Hi Pressure PAHX411 is normal,
then set X411 to Start Pump with Pacing Signal by SC411 AND set SC411 to SC410.
4) If Pump P411 call XU411 has been Disabled,
OR Pump P411 Hi Pressure PAHX411 is Active,
then reset X411 to Stop Pump
AND set SC411 to 0.
d. Manual Pacing Signal Control (Control Mode SPA410 = 1):
1) If SPA410 is in Manual then set AC410 to Manual Output Pacing Signal SPL410.
e. Proportional Pacing Signal Control (Control Mode SPA410 = 2):
2) If SPA410 is in Proportional then set AC410 to the Proportional Pacing Signal SPB410. SPB410 is calculated from a Ratio and Bias:
Ratio: SPC410
Bias:SPD410
SPB410 = (SPC410 * (F271)) + SPD410.
3) If FAHL271 indicates transducer fail,
AND SPA410 isin Proportional Pacing
then SPB410 shall be set to SPF410.
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f. PID Pacing Signal Control (Control Mode SPA410 = 3):
4) PID410 Controller Assignment:
Process Variable A281
Setpoint SPQ410
Control Variable Manual-Auto control selector
switch (YM410) selects the value
for PID Control Variable SPM410
between SPID410 (calculated
PID output) and SPK410 (manual
entered output)
P - Proportional P410
I integral I410
D Derivative D410
Maximum PID Output MX410
Minimum PID Output MN410
5) If AAHL281 indicates Effluent pH transducer fail;
AND Control Mode SPA410 is 3,
then set SPM410 to XDCR Fail Pacing SPJ410.
4. TIMERS:
a. See timer KH410, KS410 and KT410 in part 3 Control.
5. CALCULATIONS:
a. None.
6. ALARMS:
a. None.
C. P&ID: I05
CS: #421 (& 422 & 431 & 432)
LOCATION: McCandless Well Facility
TITLE: Ferric Chloride (& Ammonium Sulfate) System
1. DESCRIPTION:
This strategy controls the automatic physical starting and stopping of the Sodium Hypochlorite pumps. When in automatic mode, the chemical system is paced on Filter Effluent flow (F271) or free chlorine residual (A281). Pumps will alternate on run time.
CS # Pump # Chem Tank PSH Tag #
421 P421 FC L452 PAHX421 421
422 P422 FC L452 PAHX422 422
431 P431 AS L453 PAHX431 431
432 P432 AS L453 PAHX432 432
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Sodium Hypochlorite transfer pump is operated locally with a spring loaded HandOff switch. Transfer pump moves the chemical from the tote to the day tank.
2. INPUTS / OUTPUTS:
LOGICAL INPUTS:
PAHX421 - Pump P421 Hi Pressure Lockout/Ok
FAHL271 - Filter Effluent Flow XDCR Fail/Ok
YM420 - PID Process Ctrl Variable Auto/Manual
Z203A - V203 Effluent Valve Open/Null
LOGICAL OUTPUTS:
SA420 - FC Call Sequence Enabled/Disabled
XU421 - P111 Call Enabled/ Disabled
XU422 - P112 Call Enabled/ Disabled
X421 - P421 Call Start/Stop
VARIABLE INPUTS:
F271 - Filter Effluent Flow GPM
VARIABLE OUTPUTS:
SC420
SC421
- P421 Pacing Signal Out
- P421 Pacing Signal Out
%
%
SETPOINT REGISTERS:
SP420 - FC Feed Pump Mode #
SPA420 - Control Mode Code #
SPB420 - Proportional Pacing Signal Out #
SPC420 - Flow Pacing Ratio Constant
SPD420 - Flow Pacing Bias Constant
SPE420 - Prop Manual Output Speed %
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SPL420
TDH420
TDS420
TDT420
- Manual Out Pacing Signal
- Rotate FC Pump Setpoint
- FC Pump Start Dly
- FC Pump Stop Dly
%
HR
Seconds
Seconds
TIMERS:
KH420 - Rotate FC Pump Dly HR
KS420 - FC Pump Start Dly Seconds
KT420 - FC Pump Stop Dly Seconds
COUNTERS/TOTALIZERS:
None
3. CONTROL:
a. FC Call XU420 when Valve is open:
1) If the Filter Effluent Valve (V203) status is in Open position Z203A, for the duration of start delay TDS420 (timer KS420);
then set FC Call SA420.
2) If the Filter Effluent Valve (V203) status is not Open Z203A, for the duration of start delay TDT420 (timer KT420);
then reset FC Call SA420.
b. The sequence of the FC pump to be called shall be per the code number set in register SP420. When a new code number is set in register SP420 the sequence shall be changed per the following definitions
FC CALL SEQUENCE
CODE LOGICAL OUTPUT
NUMBER Pump P421 Pump P422
SET IN Call XU421 Call XU422
SP420 Assignment to Assignmentto
0 * ROTATE
12 SA420
21 SA420
*Rotation indicates automatic alternation upon lead Chem Pump runtime exceeding rotation setpoint. The following (part 1, 2) is a typical control strategy for the rotating the lead FC Pump P421. Pump calls(XU421, XU422)set/resetshall follow this format:
1) If P421 is called X421,
AND P421 is in lead asindicated by SA420;
then enable Rotate FC timer KH420.
2) If P421 is called X421,
AND P421 is in lead as indicated by SA420;
McCandless Well Facility
AND Rotate FC runtime KH420 is greater than Rotate Setpoint TDH420;
then reset P421 call XU421,
AND set KH6621 to 0,
AND rotate Chem Pump sequences between the two pumps.
c. FC Pump Control
1) If Pump P421 call XU421 has been Enabled,
AND Pump P421 Hi Pressure PAHX431 is normal,
then set X421 to Start Pump with Pacing Signal by SC421 AND set SC421 to SC420.
2) If Pump P421 call XU421 has been Disabled,
OR Pump P421 Hi Pressure PAHX431 is Active,
then reset X421 to Stop Pump
AND set SC421 to 0.
d. Manual Pacing Signal Control (Control Mode SPA420 = 1):
1) If SPA420 isin Manual then set AC420 to Manual Output Pacing Signal SPL420.
e. Proportional Pacing Signal Control (Control Mode SPA420 = 2):
1) If SPA420 isin Proportional then set AC420 to the Proportional Pacing Signal SPB420. SPB420 is calculated from a Ratio and Bias:
Ratio: SPC420
Bias:SPD420
SPB420 = (SPC420 * (F271)) + SPD420.
2) If FAHL271 indicates transducer fail,
AND SPA420 isin Proportional Pacing
then SPB420 shall be set to SPF420.
4. TIMERS:
a. See timer KH420, KS420 and KT420 in part 3 Control.
5. CALCULATIONS:
a. None.
6. ALARMS:
a. None.
END OF SECTION
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SECTION 16940
INSTRUMENTATION
PART 1 - GENERAL
1.01 SCOPE OF WORK
A. Provide all devices, wiring, terminal blocks, accessories, and enclosures as specified herein and as shown on Contract E-Series Drawings for the instrumentation system. The Contract Documents are intended as an outline for the work and are descriptive of the type of hardware and software configuration to be provided. Any error or omission of detail shall not relieve the Contractor from the obligations thereunder to provide and install in correct detail any and all materials necessary for a complete operational instrumentation system, at no additional cost to the City.
B. The major components in the instrumentation scope of work are:
1. Provide/install instrumentation system as shown and specified herein and in Division 16 and shown on Contract I-Series Drawings.
2. Supply, and install the RTU backpan provided by Others.
3. The System Supplier shall provide all instrumentation and devices as listed in Appendix “A” Device (Instrument) Index for this Section 16940. Instrumentation devices may not be shown on Mechanical Drawings. All instrumentation devices shall be provided and installed by the Contractor at the locations in the process asshown on the Contract I-Series Drawings. It isthe Contractor’sresponsibility to install all new instruments per manufacturer’s installation requirements even if not specifically shown on the Contract Drawings.
4. All necessary piping and valvesto complete installation.
5. Instrumentsupports and enclosures per Contract Drawings E-Series details.
6. PLC programming and SCADA Central PC (OI) graphic and programming additions to be performed by Others.
C. The contract documents are not intended to cover every detail of materials, software, hardware, configuration, or construction. The Contractorshall furnish all tools, temporary utilities, materials, setup, parts, labor, and other incidentals necessary to fully complete the entire work, whether or not said details are particularly shown or specified, all at no additional cost to the City.
D. Ranges for instruments shall be as shown on Device (Instrumentation) Index in Appendix “A” or as marked-up during Submittal. Process setpoints will be provided by City during Submittal process, testing, and startup.
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E. All equipment, hardware, and software shall be licensed to the City. Contractor shall provide all programming cables, interconnecting cables and software licenses for all PLC and VFD to the City Staff as part of start-up. Licenses shall be made in City’s name.
F. Provide all necessary hardware, conduit, wiring, fittings, and devices to connect the instrumentation equipment provided under other Sections. The following shall be done by the Contractor at no additional cost to the City:
1. Provide additional devices, wiring, conduits, relays, isolators to complete interfaces of the instrumentation system.
2. Changing normally open contacts to normally closed contacts or vice versa.
3. Adding additional relays to provide more contacts as necessary.
4. Provide all necessary miscellaneous shut off, sample, and calibration valves to sensors.
1.02 RELATED WORK
A. Installation of primary elements which require placement into or taps off of a process flow line are included under Division 15000 Mechanical. Electrical equipment interface and conduit for instrumentation is covered in Section 16010 - Electrical. All of the wiring and component requirements of Division 16 apply to this Section.
1.03 COORDINATION
A. Prior to commencing the first submittal, the Contractor shall arrange a conference with the Citys, and Electrical Contractor, System Supplier vitalto the current phase of work, and shall verify types, sizes, locations, and installation requirements. The Contractor shall, in writing, inform the Engineer that all phases of coordination of this equipment have been covered and if there are any unusual conditions, they shall be enumerated at this time.
1. No passwords shall be enabled on software or hardware developed for this project. All electronic disk copies provided to City shall not have any password protection enabled on them or the software. Software submitted with password protection will be removed by City and the Contractor will be backcharged for the cost thereof.
1.04 SUBMITTALS
A. Provide submittals and drawings as specified in Section 16010 - Electrical, SUBMITTAL AND DRAWING REQUIREMENTS.
B. Submit for approval a mounting, piping, and valving detail drawing for each instrument.
These drawings shall be dimensioned, drawn to scale with a material list of all components and supports.
C. Contractor shall submit letter listing all flowmeter element (FE) pipe sizes, flange types, and ANSI ratings signed by Contractor and System Supplier to certify coordination for proper installation prior to flow elements being purchased.
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D. Submit load calculations of all connected 120VAC loadslisted individually in a spreadsheet showing UPS run time with all UPS listed loads in operation.
1.05 OPERATION AND MAINTENANCE MANUALS
A. Provide operating instructions asspecified in Section 16010 - Electrical, OPERATION AND MAINTENANCE MANUALS.
1.06 DEVICE INDEX
A. The Device Index spreadsheet in Appendix “A” is a tabulation of the major pieces of instruments required for this project.
PART 2 - MATERIALS
2.01 QUALITY
A. Quality included that specified in Section 16010 - Electrical.
B. All equipment shall be designed and constructed so that in the event of a power interruption, the equipment specified hereunder shall resume normal operation without manual resetting or operator interaction when power is restored.
C. Signal transmission from remote or field electric and electronic devices shall be 4-20 mA, sourced by a 24 VDC loop supply from the panel that isto receive the signal. Nonstandard transmission methodssuch asimpulse duration, pulse rate, and voltage regulated will not be permitted except where specifically noted.
D. Outputs of equipment that are not of the standard signals as outlined, shall have the output immediately raised and/or converted to compatible standard signals for remote transmission.
2.02 CONDUCTORS AND WIRE MARKERS
A. Conductors and wire markers shall be as specified in Section 16120 - Wire, Fuses & Terminal Blocks.
2.03 SUBMERSIBLE LEVEL TRANSMITTER:
A. The submersible level transmitters shall be a loop powered two wire 4-20 mA linear transmitting device proportional to the applied direct pressure of the submerged element. The submersible probe shall be rated for use in water well applications. The transmitter shall have an accuracy +/- 1 5% of span. Minimum operating temperature range shall be 15 degrees Fahrenheit to 122 degrees Fahrenheit. Provide length of submersible cable per instrumentation index. Extra cable shall be coiled up. The submersible level transmitter shall be Druck Smart Check Well, Vegawell 52 or approved equal.
2.04 LEVEL SWITCHING DEVICE
A. Potable Water
1. Each level switch shall utilize a Polypropylene float which moves with liquid level to actuate a hermetically sealed (non-mercury) microswitch. The level switch shall have Form “C” contacts with a minimum electrical with switch rating of 16 Amp
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at 120VAC. The float switch shall be suspended mounted with a counterweight.
The level switch shall be MJK7030, Danfoss 7030, or approved equal.
2. Provide six hook stainlesssteel mounting bracket forsupporting level instruments to wetwell wall, USA Blue Book 47715 or approved equal.
B. Flood Switch
1. The flood switch shall utilize a Buna-N level with slosh shield that moves with liquid level to actuate a SPST (single pole, single throw) NC switch. The switch contact shall open with rising level. The level switch shall have a minimum electrical switch rating of 20 VA. The level switch shall have an operating temperature range of -40°F to +180°F. The level switch shall be bracket mounted with PVC cable of sufficient length to reach bottom of the drywell.
2. Level switch shall be compatible with liquid measured. The level switch shall be a Gems LS-250, FCI or approved equal.
2.05 PRESSURE INDICATING TRANSMITTER
A. The Sensor Module:
1. The pressure transmitter shall incorporate a high-accuracy capacitance sensor.
With thissensor, process pressure istransmitted through the isolating diaphragm and fill fluid to the sensing diaphragm in the center of the capacitance cell.
Capacitor plates on both sides of the sensing diaphragm detect its position. The differential capacitance between the sensing diaphragm and the capacitor plates shall be directly proportional to process pressure.
2. The transmittershall incorporate a temperaturemeasurement to compensate for thermal effects.
3. The pressure transmitter electronics shall convert the capacitance and temperature inputsignals directly into digital format for further processing by the electronics module.
4. Configuration data shall be stored in nonvolatile EEPROM memory in the electronics module of the transmitter.
B. Software Functionality:
1. Configuration: The transmitter shall be configured by the System Supplier.
Configuration shall consist of operational/parameters and informational data.
2. Test: The pressure transmittershall perform continuous self-tests.
3. Format: The format function is used during the initial setup of a transmitter and for maintenance of the digital electronics.
C. Specifications:
Output: Two-wire 4-20 mA output. Digital process
variable superimposed on 4-20 mA signal.
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Power Supply: Loop Powered.
Indication: 4-digit LCD meter.
Zero Elevation and Suppression: Anywhere within the sensor limits.
Overpressure Limits: Limit is 0 psig to 3,626 psig (25 Mpa) without damage to the transmitter.
Temperature Limits: Process: 0° F to 185°F (-18° C to 85°C).
Ambient: -4° F to 175°F (-20° C to 80°C).
Humidity Limits: 0 – 100% relative humidity.
Accuracy: 0.075% of span for spans from 1:1 to 10:1 of URL.
Stability: 0.2% of URL for 12 months.
Process-Wetted Parts: Isolating Diaphragms: 316 SST.
Drain/Vent Valves: 316 SST.
Flanges: 316 SST.
Wetted O-rings: Glass-filled TFE.
D. The pressure transmitter shall be Rosemount Smart family 3051TG, Foxboro or approved equal.
E. CALIBRATION VALVE Each calibration valve assembly shall have integral stainless steel block and bleed valving. Valve shall have a non-rotating tip stem and a fully back-seated bonnet. Block and bleed valve shall be Hex HB59 (phone 800-543-7311) or approved equal.
2.06 PRESSURE SWITCH
A. Water – Pressure switch shall be a rated minimum of 15 amps @ 120VAC. Pressure switch shall consist of a pressure sensing mechanism and the switch itself enclosed in a NEMA rated housing with ranges as listed in the Pressure Device Index. Pressure switch shall be of the bourdon tube type with stainless steel wetted parts and mechanical snap switch (mercury switches not acceptable). Pressure switch shall be equipped with two independent setpoint adjustments (trip & reset setpoints) settable from exterior of unit.
Pressure switch shall have transparent viewing window for visible on-off operation.
Switch shall have two tamperproof setpoint adjustments with setpoint indicator calibrated in engineering units. Pressure switch shall be UL listed. The pressure switch shall be Dwyer Mercoid Control DAW series; Square “D” or approved equal.
B. Chemical pump pressure switches shall be provided with diaphragm seal. Diaphragm shall be tantalum, clamped securely between top and bottom housing by clamp rings assuring positive seal. Seal shall be non-metallic and provided with Glycerin filling fluid with direct 1/2" connection to pressure indicator/switch. Diaphragm seal shall be rated for continuous duty and sized with diaphragm suitable for process application. Bottom housing shall be suitable for process application. Seal shall provide excellent corrosion resistance to acids, hypochlorite, caustic, alum, and others. Sealshall have minimal effect on instrument accuracy. Bottom housing shall be 316 Stainless Steel, unless otherwise noted, as follows:
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Chemical Bottom Housing
1. Sodium Hypochlorite Titanium
2. Ferric Chloride Tantalum
3. Ammonium Sulfate 316 Stainless Steel
4. The diaphragm seal shall be Ashcroft, Bristol Babcock or approved equal.
2.07 MAGNETIC FLOWMETER
A. The magnetic flow meter shall consist of a flow tube FE and a converter FIT, complete with all necessary interconnecting cables and conduits. The magnetic flow metershall be of the low frequency electromagnetic induction type and shall produce a DC pulse signal directly proportional and linear to the flow rate, with the duration not less than 100 milliseconds. The meter shall be suitable for bi-directional flow with full scale flow rates from 3 to 31 feet per second. Complete zero stability shall be an inherent characteristic of the metering system. Meters requiring field zero adjustment will not be acceptable.
The meter accuracy shall not be affected by changes in fluid pressure, temperature, viscosity, or conductivity.
B. Flange connections shall be ANSI Class 150 or flangeless type as required by mechanical Drawings. Flanges shall be coordinated with Contractor installing piping.
C. Stainless steel grounding rings shall be provided at both ends of the flow tube when required by the manufacturer. The tube internal liner material shall be polyurethane, unless recommended otherwise by the manufacturer for the application and approved by the Engineer. Electrode material shall be 316 stainless steel and shall be flush type. The meter shall incorporate a high impedance amplifier of 100,000 Megohms or greater, eliminating the need for electrode cleaning systems.
D. The converter electronicsshall be mounted remotely asshown on Contract Drawings. The converter shall be microprocessor controlled, utilizing digital signal processing with automatic zero correction to provide a linear 4-20 mA signal proportional to the forward flow rate and switched output for flow totalization pulses. The electronics shall provide totalized pulse output and positive zero return control. Rangeability shall be field adjustable over a 100 to 1 range. Field adjustable signal dampening shall be provided. Low flow cutoff shall be provided to eliminate flow transients when no flow is present in the pipe. A rate indicator and totalizer scaled in engineering units shall be provided and shall be viewable on a LCD display. The converter shall have self-diagnostics which constantly check for proper operation. If a failure occurs, a fault indication shall be provided to notify the operator of a problem. The converter shall contain a self-test mode to allow the operator to manually simulate the output 4-20 mA signal to any value between 0% and 100% to check out any driven devices in the loop. The converter shall be rated to operate in an ambient temperature range from 14° F to 122 °F.
E. The meter, converter, and components shall be designed for operation from a power source of 24VDC, with a power consumption of less than 20 watts.
F. The flowmeter manufacturer shall supply the cable without splices from the flowtube to the remote electronics. Remote converter/indicator (FIT) shall be capable of being located up to 1000 feet from flow element (FE).
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G. When converter electronics are shown to be mounted remotely, additional special cabling (Cabling between flow element and remote mounted flow indicating transmitter), mounting hardware, and devices necessary to complete the installation shall be provided by the manufacturer at no additional cost to the City. Electronics shall be provided in NEMA rated enclosures specified in Instrumentation and Device Index.
H. The meter shall be hydraulically calibrated at a facility located in the United States and the calibration shall be traceable to the National Bureau of Standards. A certified copy of the calibration test results shall be submitted to the City prior to shipment of the meter.
I. The accuracy of the complete metering system including flow tube and converter electronics shall be 0.25% of rate over the range settings of 0.033 to 33 feet per second.
Variations in temperature, voltage, and frequency within the ranges listed herein shall not affect the accuracy in excess of 0.5% of flow rate.
J. The flowmeter element (FE) shall be accidental submergence proof for forty-eight hours under 30 feet of water. Conduits between flowmeter element and electronics shall be sealed to retain submergence rating per flowmeter manufacturer’s requirements.
K. Flow transmitter shall be provided with Modbus communication protocol.
L. The flow meter shall be a Siemens MAG 5100W with MAG 6000 transmitter, with remote signal converter/indicator units, Endress + Hauser Promag or approved equal.
2.08 FLOW SWITCH
A. The flow switch shall be vane operated to actuate one single-pole double throw snap switch. Flow switch shall be stainless steel. The flow switch shall be sized per the piping.
The flow switch shall have a minimum electrical switch rating of 10A at 125VAC. The flow switch shall be W.E. Anderson (Dwyer) V series, Omega, or approved equal.
2.09 INTRUSION SWITCHES
A. Building Door Security Switch - Each intrusion door switch shall have a wide gap magnetic sensor with S.P.D.T. contacts mounted in a rugged steel housing with a 3 foot stainless steel armored cable for wiring to a junction box. Intrusion door switches shall be Sentrol 2507-A, or approved equal.
B. Roll-up Door Magnetic Security Switch - Each Roll-up door security switch shall be designed specifically for panel or sectional style overhead doors and heavy-duty applications. Each overhead intrusion switch shall have a wide gap magnetic sensor with SPDT contacts in aluminum housing and 3-foot stainless steel armored cable for wiring to junction box. Magnetic switch shall be rated at 3W maximum. Roll-up door magnetic security switch shall be Sentrol 2207A-L or approved equal.
2.10 SMOKE DETECTOR
A. Ceiling mounted smoke detectors shall be an ionization type designed to automatically detect the smoke created by a fire. The detector shall be housed in a flame retardant plastic housing and shall be unaffected by vibration. Detector shall be sealed against dirt, insects and back pressure. Each smoke detector shall have the following minimum features:
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1. Field adjustable sensitivity and field metering of detector sensitivity.
2. Have an operating temperature of 0 to 49 degrees C (32 to 120 degrees F) and an operating humidity of 10 to 93% relative humidity.
3. Have built-in test switch and 360 degree view angle of built-in alarm LEDs.
2.11 CHLORINE RESIDUAL ANALYZER
A. Description: Directly-measuring a continuousflow oftreated process water to determine free chlorine residual level.
B. The microprocessor based analyzer shall display the residual in range show on in the Instrumentation and Device Index.
C. The measuring cellshall provide continuous on-line measurement of residual levels down to 0.01 PPM (0.01 mg/L).
D. The analyzer shall include all required flow and pressure regulators, flow cell, and valves for specific installation.
E. The analyzershall have the capability of on-site conversion to either free or total residual chlorine analysis by station personnel.
F. Operating temperature: 5° C to +40° C.
G. Analyzer Electronics.
1. The analyzer shall be controlled by microprocessor based electronics powered from 120 VAC. Analyzer shall be protected from voltage fluctuations commonly found in water/wastewater applications.
2. Analyzer electronics shall be enclosed in an IP 65 polycarbonate enclosure.
3. User interface shall include a touch keypad and backlit sunlight readable LCD display.
4. Alarm conditions shall be identified through the display.
5. Provide automatic pH compensation for the free chlorine measurement that can be turned on/off by the operator.
6. An isolated 4 to 20 mA outputsignalshall be provided proportional to the residual on a continuous basis. Outputsignalshall be configurable to desired span without recalibration of the sensor.
7. Two (2) user configurable alarm relays shall be provided alarm and diagnostic conditions.
a. Relay contacts shall be rated 5 amperes at 230 V.
H. Acceptable manufacturer: Hach CL17, Kuntze Krypton Multi Stabiflow analyzer or approved equal.
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2.12 WATER DISTRIBUTION MONITORING PANEL
A. Panel:
1. Backpan shall be prewired and plumbed with all instruments secured. Backpan shall be mounted in NEMA 4X 36” x 60” enclosure.
2. Provide common drain system for instruments.
3. Provide pressure and flow regulation in panel.
4. Provide pressure transducer to monitor water pressure at sample manifold.
Pressure sensor shall have an accuracy of + / - 0.25% and transmit 4-20mA signal (0-150PSI). Pressure sensor shall be Gems 2200 or approved equal.
5. All analytical devices supplied in water distribution monitoring panel shall be by a single manufacturer.
6. Panel shall be operate on 120VAC power, 500W. A single connection shall power all components for Water Distribution Panel.
7. Water Distribution Monitoring Panel shall be Hach WDMP sc or approved equal.
B. Controller:
1. Controller shall have TFT color touchscreen and consist of a probe module and display module. Controller shall have eight fully scalable 4-20mA outputs and Ethernet port for configuration. Controller shall be Hach sc1000 Controller LXV402.52.00002 Display module with LXV probe or approved equal.
C. Analytical Instruments:
1. Total Chlorine Analyzer shall measure total chlorine using the DPD colorimetric method. Range shall be 0-5 PPM. Analyzer shall be provided with LCD display.
Chlorine residual analyzer shall be Hach CL-17 or approved equal single manufacturer.
2. Turbidity Analyzer shall have range of 0-100 NTU. Optical components shall be mounted on a head assembly removable from the turbidimeter body.
Turbidimeter shall have a built-in bubble removal system. Turbidimeter shall be Hach 1720E or approved equal single manufacturer
3. pH analyzer shall have a range of 2 – 14 pH and be inline. pH sensor shall use the differential electrode technique and have built-in temperature sensor. Sensor calibration shall be stored in the sensor, not a remote controller. pH sensor shall be GLI probe PDD1R1-WDMP or approved equal.
4. Conductivity analyzer shall have a rand of 0-2000 uS/cm. Sensor calibration shall be stored in the sensor, not a remote controller. Conductivity cell shall be GLI probe 3422C3A-WDM.
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2.13 AMMONIA MONOCHLORAMINE ANALYZER
A. Panel:
1. Panel shall be NEMA 4X 804mm x 452mm enclosure.
2. Provide common drain system for instruments.
3. Provide pressure and flow regulation in panel.
4. All analytical devices supplied in water distribution monitoring panel shall be by a single manufacturer.
5. Panel shall be operate on 120VAC power. A single connection shall power all components for the Panel.
6. Ammonia monochloramine analyzer shall be Hach 5500sc or approved equal.
B. Controller:
1. Controller shall have a color 5.7” LCD screen with dashboard view. Unitshall have four (4) each Form C relays, 5 amps at 30VDC and four (4) each 4-20mA outputs for:
a. Total Ammonia
b. Free Ammonia
c. Monochloramine
d. Calculated radio
C. Analytical Instruments:
1. Analyzer shall measure total ammonia, monochloramine and free ammonia.
Accuracy shall be + / - 5% with a repeatability of 3%. Response time shall be within 5 minutes.
2.14 ULTRASONIC FLOWMETER
A. Each ultrasonic level indicating transmitter shall be a microprocessor based echo-time ultra-sonic type providing an electrical level output signal proportional to the measured level.
B. Provide ultrasonic level elements with level indicating transmitters. Use the following models, or approved equal:
1. Flow Indicating Siemens Milltronics HydroRanger
Transmitter (FIT): 200, Pulsar, or approved equal.
2. Level Element (LE) Transducer: To match LIT.
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C. Provide level indicating transmitter (LIT) / signal converters meeting the following requirements:
1. Power Supply: Per device index.
2. Measurement Range: 1 to 33 feet.
3. Discrete Outputs: 5 relay outputs-SPDT contacts rated 5A/250 VAC; keypad function programmable.
4. Analog Output: Current-isolated 4 to 20mA into 1000 ohms max.
5. Displays: 100mm x 40mm multifield backlit LCD display.
6. Communications: User interface via detachable infrared keypad programmer.
7. Operating Temp.: -5° F to 122° F.
8. Temp. Compensation: -58° F to 302° F.
9. Resolution: The greater of +/- 0.1% of range or 0.08 inches.
10. Accuracy: +/-0.25% or range.
11. Memory: Non-volatile EEPROM, no battery required.
12. Enclosure Rating: NEMA rated per Device Index.
D. Provide level element (LE) transducers meeting the following physical requirements:
1. Mounting: Support.
2. Construction: Kynar.
3. Sensor Material: Standard Construction.
4. Temp. Compensation: Internal.
5. Oper. Frequency: 43 KHz.
6. Beam Angle: 6 degrees.
7. Range: 1 to 33 feet maximum.
8. Separation: 328 feet minimum between sensor and
electronics without use of additional equipment.
E. Each flow element (FE) shall be supplied with sufficient cable length to reach the remote flow indicating transmitter (FIT) without the use of splices. Any cable that is found to be spliced shall be removed and replaced by the Contractor, at no cost to the City.
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F. All programmable parametersshall be set up and entered by the System Supplier for flow measurement.
2.15 SUNSHIELD
A. System supplier to provide and install instrumentsun shield 316 stainlesssteel enclosures over all field instruments, including instruments supplied under non-division 16 sections, exposed to direct sunlight. Sunshields shall be removable when requested by Engineer during construction. All hardware shall be 316 stainless steel and installed to allow easy servicing of instruments. Sunshield shall have 316 stainless steel or heavy rubber fold down frontshade in front of instrument/device to protect from sun exposure. Shade shall open to 270 degree to lay flat on top of sunshield. Backside of each sunshield shall face south or west when installed over instrument.
2.16 FIELD CONTROL STATION AND CONTROL PANELS
A. General:
1. Boxes:
a. Boxes shall be U.L. listed with steel box NEMA rating per Device Index. b. Box dimensions shall be in accordance with size, quantity of conductors, and conduit clearances per NEC Article 370 Requirements. c. Larger panels or boxes shall be provided to accommodate special temperature and moisture monitoring relays for pumps at no additional cost to City. Provide all associated wiring, drawings, etc. at no additional cost to City.
2. Provide nameplates persubsection nameplates.
3. Devicesshall be provided as specified undersubsection components.
2.17 CONTROL PANEL
A. Control panel backpan will be provided by Others for System Integrator to install.
B. Provide metal data pocket within each enclosure to hold as-built drawings.
C. Provide label on Control Panel door, below door handle, identifying all sources of foreign power (i.e. “Control Panel Fed from LP1-Ckt#4”, “Fans & Lights Fed from LP1-Ckt#2”, etc.).
Label shall be white plastic with black machine printed lettering as produced by a KROY or similar machine with lettering no smaller than 3/8”. Securely attach to door with clear tape.
2.18 TUBING, FITTINGS AND VALVES
A. Instrument Tubing, Fittings, and Valves:
1. Tubing:
a. Seamless 316 stainless steel.
b. Fully annealed.
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c. Maximum hardness: 80 Rb.
d. Free from surface scratches and imperfections.
e. Diameter: 3/8-inch minimum outside diameter (OD) unless specified otherwise.
f. Wall thickness: Minimum 0.035 IN for 3/8-inch OD tubing.
2. Fittings:
a. Flareless.
b. Compression Type.
3. Valves:
a. All shutoff, calibration and sample valvesshall be 316 stainlesssteel with construction rated for its application.
4. Supports:
a. Instruments shall be supported independent of connecting piping and valves.
b. Support Angles: 2 x 2 IN stainless steel channel.
c. Tubing Tray or Channel: Aluminum.
d. All hardware shall be stainless steel.
B. Acceptable Manufacturer:
1. Subject to compliance with the Contract mechanical specification sections, the following manufacturers are acceptable:
a. Parker CPI.
b. Swagelok.
PART 3 - EXECUTION
3.01 WORKMANSHIP
A. All instrumentation work in this contract shall conform to the codes and standards specified in Section 16010 - Electrical.
B. The Contractor shall employ personnel who are skilled and experienced in the installation and connection of all elements, equipment, devices, instruments, accessories, and assemblies. All installation labor shall be performed by qualified personnel who have had experience on similar projects. Provide first class workmanship for all installations.
C. Ensure that all equipment and materials fit properly in their installations.
D. Perform any required work to correct improper installations at no additional expense to the City.
E. The City reserves the right to halt any work that is found to be substandard or being installed by unqualified personnel.
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F. Rejected equipment or equipment without approved submittals shall be immediately removed from the delivery or job site by the Contractor.
G. All Manufacturers' instructions are to be followed. One copy of O&M and installation instructionsshall be made available to the City when equipment isfirst being installed.
H. All instruments installed by the Contractor shall be in accordance with the Drawings and the manufacturer's recommendations & instructions and shall operate to the Engineer's satisfaction. Follow all manufacturer's instructions for handling, receiving, installation, and pre-check requirements prior to energization. After energization, follow manufacturer’s instructions for programming, set-up and calibration of equipment. The Contractor shall be responsible for, and shall correct by repair or replacement, at his own expense, equipment which, in the opinion of the Engineer has been caused by faulty mechanical or electrical assembly by the Contractor. Necessary tests to demonstrate that the operation of the instruments is satisfactory and meets the requirements of these Specifications shall be made by the Contractor.
3.02 INSTALLATION
A. General: Install and supply all products necessary, at no additional cost to the City, to provide an operational system. This shall include the following:
1. Contract Drawings are intended to show the basic functional requirements of the instrumentation system and do not relieve the Contractor from the responsibility to provide a complete and functioning system.
2. Provide relays, signal converters, isolators, boosters, power conditioners, circuit cards, and other miscellaneous devices as required for the proper interface.
3. Provide analog loop isolators where required to eliminate "ground loops."
4. All wires shall be identified with machine printed labels. Plastic wire gutters shall be used for routing of wire bundles. Wiring shall be neat and laced with plastic tie wraps.
5. The instrumentation and accessory equipment shall be installed in accordance with the manufacturer's instructions and located as shown on the Drawings or as approved by the Engineer. When manufacturer's installation literature specifies a particular location or orientation in a processline due to measurement accuracy considerations, the installation shall be in conformance with the manufacturer's instructions.
6. Engineering scales and charts for all instruments shall be provided that match the range of instruments that monitor the process.
7. Power to instruments and instrument loops shall be from a single source if possible providing the highest integrity: e.g., from the loop primary receiving instrument/module, or from a UPS when so specified. A loop shall not be dependent on a diversity of multiple power sources.
B. Instrument installation methods:
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1. Install instruments at the location shown on the Plans or approved by the City.
Instruments shall be NEMA rated for the installed location.
2. Install instruments per manufacturer’sinstructions at all times. Provide a copy of manufacturer’s installation requirements to City prior to starting installation.
3. Sunshield: Provide instrument sun shield stainless steel enclosure over field electronic instruments exposed to direct sunlight with padlockable hinged door to view indicators and perform calibrations. All hardware shall be stainless steel and installed to allow easy servicing of instruments.
4. All instruments shall be provided with floor stands or wall brackets as shown or required.
5. Mounting hardware, stands, channels, and spacers shall be either galvanized steel, stainless steel, or non-metallic to match the NEMA rated location.
6. All screws and bolts shall be stainless steel.
7. Instrument and Device Mounting Requirements:
a. Mount where they will be accessible from fixed ladders, platforms, or grade.
b. Mount all indictors and controls with face forward towards the normal operating area, within reading distance, and in the line of sight. c. Mount level, plumb and support rigidly.
d. Mount to provide:
1) Protection from heat, shock, and vibrations.
2) Accessibility for maintenance.
3) Freedom from interference with piping, conduit, and equipment. e. Shall be mounted so that they can be readily approached and easily serviced with access to all covers without requiring disassembly of any support or accessory.
f. Shall be located that they do not restrict access to other equipment. g. Instruments and devices not directly mounted shall be mounted on a pipe stand or enclosure supports.
8. Provide cable lengths for instruments listed in Device Index. When called out as manufacturer supplied cable (MNFR CBL); provide cables without splices, the length of the installed conduit run.
9. Instrument enclosures shall be NEMA rated per Device Index.
10. Connections from conduit systems to field instruments shall be made with jacketed liquidtight flexible metallic conduit with a maximum length of 3 feet.
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11. All parameter set-up, calibration and programming for all instruments shall be performed by the Contractor at no additional cost to the City.
C. Wiring and raceway installation methods.
1. Instrumentation wiring shall be carried in conduits provided in compliance with the Section 16120 - Wire, Fuses & Terminal Blocks. All analog circuits shall be run as twisted pairs or triads. In no case shall a circuit be made up using conductors from different pairs or triads. Triads shall be used wherever three wire circuits are required. Triads are not to be formed by using two pairs. Terminal blocks shall be provided at all instrument cable junctions and all wires shall be identified at such junctions. Instrumentation wiring shall be run without splices between instruments, terminal boxes, or panels.
2. The number of signal wires listed on the drawings is approximate only, and the Contractor shall determine the required number of signal pairs or triads to properly connect the system furnished, especially when substituting equipment.
3. When stipulated “manufacturer supplied cable” (MNFR CBL) in the conduit schedule, it directs the Contractor to have the manufacturer supply the cable for the entire length of the installed conduit run.
4. All equipment and instrumentation located below grade shall have conduit drain boxes and plug conduit interior sealant to form an effective barrier to keep out water from traveling down conduit into equipment and instrumentation at no additional cost to the City.
5. Use bottom entry only for all conduits connected to instruments.
6. Install water proof seals on all conduits to outdoor instruments located below grade. Installation shall be such that liquid shall not enter instrument or enclosure to which the conduit is connected.
D. Tubing Installation Methods:
1. General:
a. Install such that tube shows no sign of crumpling, bends of too short a radius, or flattening, etc.
b. Make tube runs straight and parallel or perpendicular to the floor, equipment and piping runs. Gang multiple tubing runs using common support.
c. For liquid and steam applications,slope continuously from the process to the instrument with a minimum slope of ½” per foot.
d. For gas and air applications, slope continuously from the instrument to the process with a minimum slope of ½” per foot.
e. If the sensing line cannot be continuously sloped, install high point vents and low point drains.
f. Keep instrument tubing clean during all phases of work.
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g. Blow out with clean, dry, oil-free air immediately before final assembly. h. Remove paint and dirt from tubing before final acceptance.
2. Stainless Steel Tubing:
a. Cut by sawing tool for tubing and debur.
b. Make each bend with tube bender of the correct size for the tube. c. Make all bends smooth and continuous.
d. Rebending is not permitted.
e. Make bends true to angle and radius.
f. Maintain a true circular crosssection oftubing without buckling or undue stretch of tube wall.
g. Allowable tolerance for flattening out of tubing bends: Maximum of 8 percent of the OD.
h. Minimum bending radius:
Minimum Bending Tube
OD Inches
Radius, Inches
¼” 1”
3/8” 1½”
½” 2”
3. Tubing support:
a. Intermittently support by clamping to support angle. b. Installsupportsto be self-draining,supported by hangers, or cantilevered from walls or structural beams.
c. Support at 5 feet maximum spans for horizontal or vertical runs. d. Use tubing traysin areas where spans between supports are greater than 5 feet.
e. Support each tubing tray at 10 foot maximum spans.
f. Align tubing in orderly rows and retain in the tray by bolted clips. The use of springs or speed clips is not acceptable.
g. Maintain order of the tubing throughout the length of the tray. h. Locate angle, channel and tray installation to protect tubing from spills and mechanical damage.
i. Locate support members to clear all piping, conduit, equipment, hatchways, monorails, and personnel access ways and allow access for equipment operation and maintenance.
j. Support trays to prevent torsion, sway or sag.
k. Permanently attach support to building steel or other permanent structural members.
l. Arrange supports and trays so that they do not become a trough or trap.
4. Routing and orientation:
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a. Route to maintain a minimum headroom clearance of 8 feet. b. Locate and orient valves and specialties so that they are accessible for operation and maintenance from the operating floor without the use of a step or ladder. Do not route through or over equipment removal areas, below monorails or cranes nor above or below hatches.
5. Expansion and vibration provisions:
a. Provide horizontal expansion loops at the process connections. b. Route tubing parallel to relative motion through sleeved supports that allow linear tube movement.
c. Cold springing of tubing to compensate for thermal expansion is prohibited.
d. Utilize flexible hoses to connect pneumatic tubing to air users which may move or vibrate.
E. Wiring, grounding, and shielding methods- It isimportant to observe good grounding and shielding practices in the generally noisy environment in this application. The following practices shall be observed unless modified by manufacturer's standards:
1. Each electronic equipment chassis shall be grounded to power ground.
2. All analog signals shall be transferred over shielded twisted pair cables.
3. All communication signalsshall be transferred over shielded cables.
4. All shields of analog inputs to the PLC shall be connected at the PLC unit only.
They shall not contact ground at any other point including the transmitters.
5. All shields of analog outputs from the PLC shall be grounded only at the receiving device. They shall not contact ground at any other point including the PLC.
6. Status and alarm signals routed through noisy environment shall be transferred over shielded twisted pair cables.
7. Each shield which is not connected to ground shall be covered with a heat shrink insulating boot. Shields shall be connected together at each transition from one cable to another for a continuous effective shield circuit. All shields shall be connected on terminal blocks.
8. Isolator modules shall be provided within the panel for field equipment creating a ground loop.
9. Negative side of each power supply shall be solidly bonded to ground bus.
3.03 SUPPLIER SERVICES
A. The Contractor shall be responsible for each supplier of equipment to provide the following minimum services for each type of instrument supplied. The supplier shall use a qualified instrumentation field technician (sales representatives are not acceptable) to
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perform services listed herein.
1. Shall use a qualified instrumentation field technician (sales representatives are not acceptable) to perform services listed herein. Technician shall be authorized or certified by instrument manufacturer and factory trained to install and startup instrument. Provide resume of technician and related experience with related instrument prior to installation.
2. Perform instrumentation field tests asspecified in Section 16010 - Electrical.
3. Advise and instruct Contractor on installation requirements.
4. Check, calibrate, and place equipment in operation.
5. All programmable devices shall be programmed and tested prior to startup.
Programming shall be adjusted or changed as directed by the City or Engineer, at no additional cost.
6. Coordinate with the City and setup all alarm, process, and operation setpoints.
7. Perform the acceptance tests.
8. Visit the job as often as required and spend as much time as necessary to ensure an operational instrumentation system.
9. Be readily available by telephone to answer all questions on supplied equipment.
10. Provide training.
B. The Contractor shall ensure each supplier of instrumentation assumes the responsibility for providing primary elements in a timely manner, for insertion into the process line, coordinating size and material type when applicable, overseeing the actual installation, calibration, and acceptance testing.
C. PLC Software Configuration: The instrumentation supplier shall provide the completely configured and programmed PLC for the each site.
3.04 ACCEPTANCE TESTS
A. Provide Instrumentation Acceptance testing per Section 16010 – Electrical, TESTING.
B. The completion of the above tests does not relieve the Contractor from warranties specified elsewhere in this Section.
3.05 TRAINING
A. Each supplier shall provide a minimum of one (1) hour of training to instruct City personnel in the use, operation, calibration, programming, and maintenance on each different type of "field" instrument. This applies to field devices listed in Appendix A.
B. Refer to Section 16010 – Electrical, Training for additional training requirements.
3.06 SPARE PARTS
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A. Provide spare parts asspecified herein.
1. Provide Chemicals for Analyzers: 2-year supply. 2-year supply of any other expendables required for operation of instruments.
B. Refer to Section 16010 - Electrical, SPARE PARTS for additional spare parts requirements.
3.07 WARRANTY
A. Provide warranty asspecified in Section 16010 - Electrical, WARRANTY.
3.08 FINAL ACCEPTANCE
A. Provide final acceptance asspecified in Section 16010 - Electrical, FINAL ACCEPTANCE.
B. At the end of the project, following the completion of the field tests, and prior to final acceptance, the Supplier shall provide the following to the City:
1. A listing of all programming and setup parametersfor all instrumentsfor insertion into the O&M manual.
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SECTION 16940
APPENDIX "A"
DEVICE INDEX
City of Milpitas
Well Upgrades Program
McCandless Well Facility
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Instrumentation
16940 INSTRUMENTATION DEVICE INDEX
MINIMUM 16010
P&ID E M NEMA SP / DWG REF DET NOTES AND TEST
DWG DWG DWG TAG NO. DESCRIPTION TYPE SPECS RATING SIZE VOLT RANGE UNITS MOUNTING ACCESSORIES FORM I03 E30C M01 AE 281 Analytical Element CL2 16940-2.11 - - - - - Panel - I03 E30C M01 AE 282 Analytical Element WDMP 16940-2.12 - - - - - Panel - I03 E30C M01 AE 283 Analytical Element WDMP 16940-2.13 - - - - - Panel - I03 E30C M01 AIT 281 Analytical Indicating Xmtr CL2 16940-2.11 - - 120 Vac 0-5.00 PPM M01 TF-14 I03 E30C M01 AIT 282 Analytical Indicating Xmtr WDMP 16940-2.12 - - 120 Vac multi - M01 Tot CL2, Turb, pH, Cond
Temp TF-14
I03 E30C M01 AIT 283 Analytical Indicating Xmtr WDMP 16940-2.13 - - 120 Vac multi - M01 Tot Ammonia, Chlor,
Ammonia TF-14
I05 E30C - FCS 410 Field Control Station SS 16940-2.16 4X - 120VAC - - E12-D TF-6 I06 E30C - FCS 420 Field Control Station SS 16940-2.16 4X - 120VAC - - E12-D TF-6 I07 E30C - FCS 430 Field Control Station SS 16940-2.16 4X - 120VAC - - E12-D TF-6 I02 E21 M08 FE 171 Flow Element Prop by Valley Wtr - 6" - - - E13-F - I03 E22 M02 FE 271 Flow Element Mag 16940-2.07 - 6" - - - E13-F - I04 E30C M01 FE 371 Flow Element Mag 16940-2.07 - 3" - - - E13-F - I04 E21 - FE 373 Flow Element Ultra 16940-2.14 6P - 24Vdc - - E13-I - I02 E21 M08 FIT 171 Flow Indicating Xmtr Prop by Valley Wtr - - 24Vdc 0-1300 GPM FIT TF-14 I03 E22 M02 FIT 271 Flow Indicating Xmtr Mag 16940-2.07 - - 24Vdc 0-1300 GPM FIT TF-14 I04 E30C M01 FIT 371 Flow Indicating Xmtr Mag 16940-2.07 - - 24Vdc 0-200 GPM FIT TF-14 I04 E21 - FIT 373 Flow Indicating Xmtr Ultra 16940-2.14 4X - 24Vdc 0-400 GPM E12-D TF-13 I02 E30C M06 FSH 172 Flow Switch Vane 16940-2.08 4X - 120VAC 5 GPM E13-G TF-6 I04 E21 M04 FSH 372 Flow Switch Vane 16940-2.08 4X 1/2" 120VAC 10 GPM E13-G TF-6 I03 E22 M02 FTR 200 Filter - 13224 4X - - - - Per Mnfr TF-6 I04 E21 M03 LIT 351 Level Indicating Xmtr Gauge 16940-2.05 4X - 24Vdc 0-18 FT E13-E TF-14 I05 E30C M05 LIT 451 Level Indicating Xmtr Scale 11380 4X - 24Vdc 0-50 INCH M05 TF-14 I06 E30C M05 LIT 453 Level Indicating Xmtr Scale 11380 4X - 24Vdc 0-20 INCH M05 TF-14 I07 E30C M05 LIT 455 Level Indicating Xmtr Scale 11380 4X - 24Vdc 0-35 INCH M05 TF-14 I05 E30C - LSH 452 Level Switch Flood 16940-2.04.B 4X - 24Vdc 2 INCH E13-H TF-6 I06 E30C - LSH 454 Level Switch Flood 16940-2.04.B 4X - 24Vdc 2 INCH E13-H TF-6 I07 E30C - LSH 456 Level Switch Flood 16940-2.04.B 4X - 24Vdc 2 INCH E13-H TF-6 I04 E30C - LSHH 351 Level Switch Float 16940-2.04.A 4X - 24Vdc 14 FT E13-D TF-6 I02 E21 - LT 151 Level Transmitter Sub 16940-2.03 6P - 24Vdc 0-250 FT E12-H 250 FEET TF-13 I02 - M08 PI 111 Pressure Indicator Gauge 11000 - - - 0-160 PSI M06-34 - I04 - M01 PI 301 A Pressure Indicator Gauge 11000 - - - 0-160 PSI M06-34 - I04 - M01 PI 301 B Pressure Indicator Gauge 11000 - - - 0-200 PSI M06-34 - I05 - M05 PI 411 Pressure Indicator Gauge 11386 - - - 0-160 PSI M05-1 - I05 - M05 PI 412 Pressure Indicator Gauge 11386 - - - 0-160 PSI M05-1 - I06 - M05 PI 421 Pressure Indicator Gauge 11386 - - - 0-160 PSI M05-1 - I06 - M05 PI 422 Pressure Indicator Gauge 11386 - - - 0-160 PSI M05-1 - I07 - M05 PI 431 Pressure Indicator Gauge 11386 - - - 0-160 PSI M05-1 - I07 - M05 PI 432 Pressure Indicator Gauge 11386 - - - 0-160 PSI M05-1 - I02 E21 M08 PIT 161 Pressure Indicating Xmtr Gauge 16940-2.05 4X - 24Vdc 0-160 PSI E13-C TF-14 I03 E22 M02 PIT 263 Pressure Indicating Xmtr Gauge 16940-2.05 4X - 24Vdc 0-130 PSI E13-C TF-14 I04 E30C M01 PNL 341 Control Panel Gauge 11475 12 - 480 Vac - - Skid TF-7 I04 E30C M05 PSH 301 Pressure Switch Gauge 16940-2.06.A 4X - - 130 PSI E13-C TF-7 I05 E30C M05 PSH 411 Pressure Switch Gauge 16940-2.06.A 4X - - 100 PSI E13-C TF-7
City of Milpitas
Well Upgrades Program
McCandless Well Facility
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Instrumentation
16940 INSTRUMENTATION DEVICE INDEX
MINIMUM 16010
P&ID E M NEMA SP / DWG REF DET NOTES AND TEST
DWG DWG DWG TAG NO. DESCRIPTION TYPE SPECS RATING SIZE VOLT RANGE UNITS MOUNTING ACCESSORIES FORM I05 E30C M05 PSH 412 Pressure Switch Gauge 16940-2.06.A 4X - - 100 PSI E13-C TF-7 I06 E30C M05 PSH 421 Pressure Switch Gauge 16940-2.06.A 4X - - 100 PSI E13-C TF-7 I06 E30C M05 PSH 422 Pressure Switch Gauge 16940-2.06.A 4X - - 100 PSI E13-C TF-7 I07 E30C M05 PSH 431 Pressure Switch Gauge 16940-2.06.A 4X - - 100 PSI E13-C TF-7 I07 E30C M05 PSH 432 Pressure Switch Gauge 16940-2.06.A 4X - - 100 PSI E13-C TF-7 I02 E21 - PSHH 161 Pressure Switch Gauge 16940-2.06.A 4X - - 100 PSI E13-C TF-7 I04 - - PSL 361 Pressure Switch Gauge 11475 4X - - - - Per Mnfr TF-7 I02 E30A - SS 192 A~D Smoke Detector N.C. 16940-2.10 12 - 24Vdc - - Ceiling TF-7 I02 E21 - SV 112 Solenoid Valve N.C. 15110 4X - 120 Vac - - Valve TF-7 I02 - - TSH 111 Temperature Switch N.C. Div 11 - - 120Vac - - Motor TF-7 I04 - - TSH 301 Temperature Switch N.C. Div 11 - - 120Vac - - Motor TF-7 I02 E21 - ZS 112 Position Switch N.C. 15110 4X - 120 Vac - - Valve TF-7 I02 E30A - ZS 191 A,C Position Switch N.C. 16940-2.09,A 12 - 24Vdc - - Door TF-7 I02 E30A - ZS 191 B Position Switch N.C. 16940-2.09.B 12 - 24Vdc - - Roll-up Door TF-7 I02 E21 - ZS 191 D~G Position Switch N.C. 16940-2.09.C 12 - 24Vdc - - Fence TF-7
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END OF SECTION
CITY OF MILPITAS
ENGINEERING DIVISION
BID SUMMARY
Project Name: McCandless Well Facility
Project No.: 7076
Bid Date: 3/11/2025
Apparent Low Bidder
Mobilization/Demobilization (5% Max) $250,000.00 $254,900.00 $210,400.00 $200,000.00 Sheeting, Shoring and Bracing $5,000.00 $19,900.00 $11,000.00 $5,000.00 Water Pollution Control Work $29,000.00 $27,900.00 $18,000.00 $20,000.00 Underground Piping and Structures $262,000.00 $187,000.00 $220,000.00 $400,000.00 Concrete Pads and Foundations $310,000.00 $368,000.00 $170,000.00 $785,000.00 Masonry Building $500,000.00 $627,000.00 $752,600.00 $1,073,000.00 Welded Steel Tank $605,000.00 $597,000.00 $749,000.00 $790,000.00 Mechanical Equipment $1,132,000.00 $1,296,000.00 $1,534,700.00 $700,000.00 Cathodic Protection $93,000.00 $72,800.00 $32,000.00 $60,000.00 Electrical & Instrumentation $1,560,000.00 $1,394,000.00 $1,527,900.00 $1,628,000.00 Equipment and System Testing $32,000.00 $128,000.00 $27,000.00 $10,000.00 Paving and Overall Site Work $340,000.00 $364,000.00 $438,186.00 $515,000.00 $5,118,000.00 $5,336,500.00 $5,690,786.00 $6,186,000.00 GSW Engineering Inc TSI Engineering Inc Pacific Infrastructure SD Electrical Brady Electric Blocka
Pump Man Bartley Pump PM LLC
dba Pumpan Norcal Pump Man
Paso Robles Tank Paso Robles Tank Paso Robles Tank
Bailey Fenco Co AAA Fence Company Inc AAA Fence
Townsend and Schmidt Roch & Bloch masonary
inc DL Masonry
James Long
Construction Services,
Inc
James LongConstruction
Services inc Kings Roofing
Redwood Painting Certified Coatings
Company Redwood Painting
C&N Reinforcing
Mid Coast Plumbing
American Asphalt Repair
and Resurfacing
Company Inc
Ransome Co
Pacific Infrastructure
Grading Paving
Description
Electrical
Well Pump
Welded Tank
BASE CONTRACT WORK
List of Sub-Contractors
Chain Link Fence
Plumbing
TSI Enginering Inc DESCRIPTION Engineer's Estimate
Masonry work
HVAC / Roof / Metal Decking
Coating / Painting
Rebar
Asphalt
GSW Construction Inc
1
Attachment 4
Construction Change Order Policy for the McCandless Well Facility Project No. 7076 2021 City Council Approved Construction Change Order Policy Construction Award Individual Administrative Cumulative Award Amount Change Order Authority Change Order Authority Less than $100,000 $10,000 $15,000
Over $100,000 10% of Award or $20,000 15% of Award or $40,000 whichever is less whichever is smaller
McCandless Well Facility Project No. 7076 Change Order Policy Construction Award Individual Administrative Cumulative Award Amount Change Order Authority Change Order Authority $5,336,500 N/A $800,000
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Approve Personnel Realignment to Meet Department Operations (Staff Contact:
Christian Di Renzo, Public Works Director, 408-586-2602) Category: Consent Calendar-Community Services and Sustainable Infrastructure Meeting Date: 4/15/2025
Recommendation: (1) Approve the deletion of a vacant Principal Engineer position and the addition of a Public Works Division Manager – Engineering position in the Utility Engineering Division of Public Works; and (2) Approve the deletion of a vacant Senior Public Works Lead position and the addition of a Maintenance Supervisor position in the Utility Maintenance division of Public Works.
BACKGROUND:
On December 12, 2023, the City Council adopted a resolution to amend the City of Milpitas’ Classification Plan to establish the classifications of City Engineer and Public Works Division Manager, and realign the Engineering and Public Works Departments. This change supports staff retention and long-term succession planning. Assigning a Public Works Division Manager to oversee each section promotes consistency across the Public Works Department, streamlines internal processes, and enhances efficiency among the sections.
Additionally, the Department recognizes the need to improve front-line supervision of our operations to better support our staff and continue to deliver quality services to the community.
ANALYSIS:
The Utility Engineering Section provides technical engineer and regulatory support for the City water, sanitary sewer, and stormwater collection systems. This section is currently budgeted for (6) six full-time staff members:
(1) Principal Civil Engineer, (2) Associate Civil Engineers, (1) Assistant Engineer, (1) Engineering Aide, and (1) Cross Connection Specialist and (1) part-time student intern. There are (2) two vacancies: (1) Principal Civil Engineer and (1) an Associate Civil Engineer which is currently undergoing recruitment and expected to be filled soon.
To provide the City the opportunity to hire and retain the most qualified applicant to oversee the engineering and capital responsibilities for our utility systems, staff is requesting to reallocate the funding from the vacant Principal Civil Engineer to approve and fund a Public Works Division Manager – Engineering. This request aligns with the recent reorganization of the Public Works Department approved at the December 12, 2023, council meeting. The proposed structure reflects the volume of work and scope of responsibilities.
The Water Section of the Utility Maintenance Division is responsible for the operations and maintenance of the City drinking water system, adhering to stringent State regulations for the protection of water quality and public health. The section is currently budgeted for 13 full-time staff members, including (1) Senior Public Works Lead, (3) Water System Operators, (1) Assistant Water System Operator, (3) Maintenance Worker III, and (5) Maintenance Worker I/II. The Senior Public Works Lead position has been vacant since October 31, 2024. A recruitment effort in Fall 2024 received 3 applications, but no candidate met the minimum qualifications.
The Department proposes to delete the vacant Senior Public Works Lead position in the Water Section and add a Maintenance Supervisor position. The Senior Public Works Lead classification does not include important supervisory responsibilities such as front-line performance management oversight. The Maintenance Supervisor classification is an established classification that has not been used in the City for over a decade.
This classification includes full supervisory responsibilities, such as staff performance management, section work planning and scheduling, development and implementation of Standard Operating Procedures, and training for the Water System Maintenance section of the Utility Maintenance Division. The Maintenance Supervisor position would provide frontline supervision over the section’s 12 positions, enhancing overall
section management and performance. This establishes a clear and manageable supervisory span of control and will relieve the Division Manager from day-to-day oversight of the operation including front-line performance supervision, therefore allowing the Division Manager to prioritize holistic system improvements and organizational efficiencies.
The Public Works Division Manager – Utilities has assumed the majority of the day-to-day operational roles and responsibilities of the Senior Public Works Lead vacancy, significantly impacting workload. The Department sees an opportunity to realign the position to better recruit and support the functions of the Water Section. Municipal agencies have historically been unable to effectively compete for talent against special water (or sewer) districts at all levels of an organization from General Manager to entry-level operators. The current vacancy affords an opportunity to update and expand the duties to include front-line supervision and bridge the salary disparity. Management is hopeful to be able to attract either an experienced supervisor or a qualified crew leader that is looking to advance their career into middle-management. One of the position’s requisites is the possession of a D5 water operator certification which is the highest grade obtainable.
The proposed staffing realignment would result in the following staffing structure in each of the impacted functions:
POLICY ALTERNATIVE(S):
Alternative 1: Do not approve Public Works personnel realignment recommendations.
Pros: None.
Cons: If the conversion of positions is not approved in the Utility Engineering and Utility Maintenance functions, the Public Works Department will continue to experience difficulty in filling these positions with qualified candidates. The request to upgrade the Principal Engineer position to Public Works Division Manager – Engineering, and upgrade the Senior Public Works Lead to Maintenance Supervisor will better align with the current structure of the Department, offers the appropriate level of management and supervision, and supports employee retention.
Reason for Not Recommending: If the proposed personnel realignment recommendations are not approved, the Public Works Department will not be able to expand the scope of work assignments or create operational efficiencies.
FISCAL IMPACT:
The fiscal impact for all job classifications recommended is minimal for the remaining FY 2025-26 year given the fact the salary savings due to current vacancies will most likely offset any incremental costs that will be realized by the time positions are filled.
Recurring costs will be a net increase of $67,082, which will be factored into the FY2025-2026 Proposed Operating Budget. Specifically, the approximate annual recurring impacts in FY 2025-26 are as follows:
• $28,982, net increase for conversion of Principal Civil Engineer to Public Works Division Manager – Engineering
• $38,100, net increase for conversion of Senior Public Works Lead to Maintenance Supervisor The net increase for converting the Principal Civil Engineer position to Public Works Division Manager – Engineering will have no impact on the General Fund, as staff hours will be mainly allocated to private developer job codes (PJs) and Capital Improvement Projects; otherwise, the position is equally funded between the Water and Sewer Funds. While private development activity is difficult to forecast, the position plays a vital role in reviewing plans for conformity and projected demand needs with respect to water and sewer impacts as a result of development. Costs borne in reviewing plan submittals are charged to the respective developer through specific PJ accounts established any time a development is proposed in order to recover staff time incurred from all departments that partake in the review cycle. Similarly, should this role play
a critical project management function with respect to any of the utilities’ capital projects, staff time would be charged directly to the respective capital project as administrative overhead.
The Water Enterprise Fund has an operating and maintenance budget of approximately $36 million, 71% of which is accounted by the water supply contracts with San Francisco Public Utility Commission (SFPUC) and Valley Water in the amount of $26 million. All labor costs for the Utility Engineering Section, where this position resides, account for just 7% of the total operating budget for the utility. The anticipated marginal personnel increases will have a de minimis impact to either of the enterprise budgets. The utility rate increases that were approved two years ago were driven primarily by just two sources: projected contractual increases from the purchase of wholesale water and, on the sewer side, San José’s projected Capital Improvement Program (CIP) of which the City funds 6.2%, and the City’s own CIP schedule following the adoption of the water and sewer master plans in the summer of 2022. Personnel costs, and all other operating expenditure line items were projected to incur a 4% inflationary increase per year. Additionally, the Maintenance Supervisor position is funded entirely by the Water Fund.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
By the definition provided in the CEQA Guidelines Section 15378, this action does not qualify as a “project” for the purpose of CEQA as this action has no potential to result in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
RECOMMENDATION:
1) Approve the deletion of a vacant Principal Engineer position and the addition of to a Public Works Division Manager – Engineering position in the Utility Engineering Division of Public Works; and 2) Approve the deletion of a vacant Senior Public Works Lead position and the addition of a Maintenance Supervisor position in the Utility Maintenance division of Public Works.
ATTACHMENT(S):
a) Resolution
RESOLUTION NO. XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS AMENDING RESOLUTION NO. 1626, THE CLASSIFICATION PLAN, TO
APPROVE AND ADOPT THE CLASSIFICATIONS PAY SCHEDULES, AND
AMEND BUDGETED ALLOCATED POSITIONS
WHEREAS, the City of Milpitas has a Classification Plan adopted as Resolution No. 1626 on December 17, 1968, which has been amended from time to time, and which is in accordance with the Personnel Rules and Regulations of the City of Milpitas (Resolution No. 792 as amended); and WHEREAS, amendments to the Classification Plan are necessary to account for changes within the organization, transfer of duties, new job responsibilities, and adjustments to salary ranges; and WHEREAS, the City is required to publish publicly available approved and adopted pay schedule(s) for all positions within the Classification Plan pursuant to the California Code of Regulations, 2 CCR §570.5.
NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:
1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.
2. Resolution No. 1626, as amended, is hereby further amended effective April 15, 2025 as set forth below.
A. AUTHORIZE THE FOLLOWING POSITIONS:
Add One (1) FTE Public Works Division Manager - Engineering Add One (1) FTE Maintenance Supervisor
B. DELETE THE FOLLOWING BUDGETED ALLOCATED POSITIONS:
Delete One (1) Principal Engineer
Delete One (1) Public Works Senior Lead
C. APPROVE THE SALARY RANGE FOR THE FOLLOWING CLASSIFICATION:
Title Annual Salary Range:
Maintenance Supervisor $135,746.00 - $165,000.00
D. APPROVE AND ADOPT THE PAY SCHEDULE “All Job Classifications/Salary Table” EFFECTIVE APRIL 15, 2025.
E. APPROVE AND ADOPT THE MID-CON BENEFITS MATRIX TO CAPTURE
THE CLASSIFICATION CHANGES FROM ITEMS A, B, AND C ABOVE EFFECTIVE April 15, 2025.
2 Resolution No. xxxx
PASSED AND ADOPTED this ____ day of April 2025 the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
_____________________________ __________________________ Suzanne Guzzetta, City Clerk Carmen Montano, Mayor
APPROVED AS TO FORM:
_____________________________
Christopher Creech, Acting City Attorney
04/08/2025 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/Salary Table Effective 04/15/2025
Classification Union Code Occ Code Pay Grade Hourly BiWeekly Annual Hourly2 BiWeekly3 Annual4 Hourly5 BiWeekly6 Annual7 Hourly8 BiWeekly9 Annual10 Hourly11 BiWeekly12 Annual13 Accountant 50 2101 500 51.81 4,144.60 107,759.60 54.40 4,351.80 113,146.80 57.11 4,568.50 118,781.00 59.98 4,798.00 124,748.00 62.96 5,037.03 130,962.78 Accounting Technician I 50 6104 513 33.74 2,699.17 70,178.42 35.43 2,834.16 73,688.16 37.20 2,975.87 77,372.62 39.06 3,124.66 81,241.16 41.01 3,280.90 85,303.40 Accounting Technician II 50 6105 514 37.11 2,969.08 77,196.08 38.97 3,117.58 81,057.08 40.92 3,273.45 85,109.70 42.96 3,437.16 89,366.16 45.11 3,608.94 93,832.44 Administrative Analyst I 80 2102 801 43.28 3,462.67 90,029.42 56.98 4,558.39 118,518.14 Administrative Analyst II 80 2103 802 47.80 3,824.11 99,426.86 62.92 5,033.41 130,868.66 Administrative Assistant 80 6111 828 41.29 3,303.48 85,890.48 43.36 3,468.65 90,184.90 45.53 3,642.10 94,694.60 47.80 3,824.18 99,428.68 50.19 4,015.38 104,399.88 Assistant Chief of Police 60 1405 649 116.80 9,344.14 242,947.64 163.52 13,081.79 340,126.54 Assistant City Attorney 60 1113 645 80.82 6,465.24 168,096.24 109.40 8,751.75 227,545.50 Assistant City Manager 60 1104 666 101.41 8,112.63 210,928.38 141.97 11,357.69 295,299.94 Assistant Dir Recr & Comm Svcs 60 1121 659 69.20 5,535.95 143,934.70 96.88 7,750.33 201,508.58 Assistant Engineer 50 2201 502 56.13 4,490.60 116,755.60 58.94 4,715.12 122,593.12 61.89 4,950.86 128,722.36 64.98 5,198.44 135,159.44 68.23 5,458.39 141,918.14 Assistant Finance Director 60 1109 669 72.98 5,838.26 151,794.76 102.17 8,173.76 212,517.76 Assistant Fire Marshal 60 2501 632 81.30 6,503.96 169,102.96 113.82 9,105.56 236,744.56 Assistant Planner 50 2801 503 53.82 4,305.89 111,953.14 56.52 4,521.30 117,553.80 59.33 4,746.55 123,410.30 62.30 4,983.82 129,579.32 65.41 5,233.11 136,060.86 Assistant Pool Manager 70 5609 709 22.16 1,772.80 46,092.80 28.55 2,284.00 59,384.00 Assistant Water Operator 20 7212 221 46.16 3,462.27 90,019.02 48.47 3,635.40 94,520.40 50.90 3,817.16 99,246.16 53.44 4,008.00 104,208.00 56.11 4,208.43 109,419.18 Assistant Water Operator - 40 20 8611 226 46.43 3,714.73 96,582.98 48.76 3,900.66 101,417.16 51.20 4,095.86 106,492.36 53.77 4,301.48 111,838.48 56.46 4,516.46 117,427.96 Associate Civil Engineer 50 2202 504 64.55 5,164.16 134,268.16 67.78 5,422.40 140,982.40 71.17 5,693.53 148,031.78 74.73 5,978.21 155,433.46 78.46 6,277.14 163,205.64 Associate Planner 50 2802 505 61.89 4,950.99 128,725.74 64.99 5,199.21 135,179.46 68.24 5,459.44 141,945.44 71.65 5,731.70 149,024.20 75.23 6,018.18 156,472.68 Budget Manager 80 1115 839 63.09 5,047.51 131,235.26 83.05 6,643.99 172,743.74 Building & Housing Director 60 1802 658 88.20 7,055.63 183,446.38 123.47 9,877.89 256,825.14 Building Inspection Manager 80 3809 848 65.73 5,258.33 136,716.58 79.89 6,391.58 166,181.08 Building Inspector Apprentice 70 8610 770 28.00 2,240.00 58,240.00 35.00 2,800.00 72,800.00 Building Official 60 1804 676 77.58 6,206.24 161,362.24 108.61 8,688.74 225,907.24 Building Permit Technician 50 5801 508 41.10 3,288.12 85,491.12 43.16 3,452.88 89,774.88 45.33 3,626.11 94,278.86 47.58 3,806.73 98,974.98 49.96 3,996.87 103,918.62 Building/NP Inspector 50 3801 507 54.48 4,358.21 113,313.46 57.20 4,576.17 118,980.42 60.06 4,804.93 124,928.18 63.07 5,045.20 131,175.20 66.22 5,297.43 137,733.18 Business Systems Analyst/Dev 80 2119 853 57.70 4,615.99 120,015.74 75.95 6,076.05 157,977.30 Buyer 80 2106 803 42.89 3,431.28 89,213.28 56.46 4,516.63 117,432.38 CIP Manager 60 2211 642 67.02 5,361.33 139,394.58 93.83 7,506.45 195,167.70 Case Manager 50 5612 544 36.83 2,946.17 76,600.42 45.96 3,676.76 95,595.76 Chief Fire Enforcement Officer 60 1505 656 70.29 5,623.59 146,213.34 98.41 7,873.03 204,698.78 Chief of Police 60 1402 650 122.64 9,811.05 255,087.30 171.69 13,735.51 357,123.26 City Attorney 60 1112 644 99.96 7,997.00 207,922.00 124.95 9,996.27 259,903.02 City Clerk 60 1101 605 67.06 5,364.87 139,486.62 93.90 7,511.67 195,303.42 City Engineer 60 1201 606 78.23 6,258.32 162,716.32 109.52 8,761.65 227,802.90 City Manager 60 1102 697 138.16 11,052.69 287,369.94 138.16 11,052.69 287,369.94 Code Enforcement Officer 50 5804 515 47.63 3,810.70 99,078.20 50.02 4,001.29 104,033.54 52.53 4,202.20 109,257.20 55.15 4,412.30 114,719.80 57.91 4,632.76 120,451.76 Communications Dispatch Superv 40 6409 456 61.94 4,954.90 128,827.40 65.03 5,202.64 135,268.64 68.28 5,462.79 142,032.54 71.70 5,735.94 149,134.44 75.28 6,022.74 156,591.24 Communications Dispatcher 40 6408 455 53.63 4,290.14 111,543.64 56.31 4,504.62 117,120.12 59.12 4,729.84 122,975.84 62.08 4,966.29 129,123.54 65.18 5,214.61 135,579.86 Community Service Officer 40 6412 460 46.22 3,697.73 96,140.98 48.53 3,882.63 100,948.38 50.96 4,076.76 105,995.76 53.51 4,280.59 111,295.34 56.18 4,494.64 116,860.64 Councilmember 60 1107 699 20.87 417.40 10,852.40 20.87 417.40 10,852.40 Crime Analyst 80 2105 809 51.81 4,145.13 107,773.38 68.20 5,456.27 141,863.02 Cross Connection Specialist 20 8626 239 47.99 3,839.31 99,822.06 50.52 4,041.37 105,075.62 53.18 4,254.08 110,606.08 55.97 4,477.97 116,427.22 58.92 4,713.65 122,554.90 Customer Services Supervisor 80 2127 847 50.24 4,019.43 104,505.18 66.13 5,290.45 137,551.70 Deputy City Attorney 60 1114 646 63.14 5,050.96 131,324.96 87.52 7,001.35 182,035.10 Deputy City Clerk 80 6102 835 49.34 3,947.07 102,623.82 59.97 4,797.68 124,739.68 Deputy City Manager 60 1119 672 99.38 7,950.37 206,709.62 139.07 11,125.91 289,273.66 Deputy Director of IT 60 1123 679 80.31 6,424.82 167,045.32 102.85 8,227.82 213,923.32 Deputy Fire Chief 60 1504 633 102.44 8,195.58 213,085.08 143.42 11,473.81 298,319.06 Deputy Public Works Director 60 1207 654 78.23 6,258.32 162,716.32 109.52 8,761.65 227,802.90 Digital Media Specialist 80 2121 840 44.63 3,570.76 92,839.76 58.75 4,700.21 122,205.46 Dir of Recr & Community Svcs 60 1208 655 86.37 6,909.53 179,647.78 121.15 9,692.19 251,996.94 Econ Dev Dir & Strat Init 60 1206 653 86.37 6,909.53 179,647.78 121.15 9,692.19 251,996.94 Economic Development Coord 80 8623 852 54.45 4,355.63 113,246.38 67.51 5,400.93 140,424.18 Economic Development Spec 80 8606 850 51.85 4,147.86 107,844.36 62.59 5,006.89 130,179.14 Electrical/Building Inspector 50 3802 511 57.20 4,576.16 118,980.16 60.06 4,804.93 124,928.18 63.06 5,045.19 131,174.94 66.22 5,297.43 137,733.18 69.53 5,562.32 144,620.32 Emergency Services Coordinator 80 2502 836 57.28 4,582.72 119,150.72 75.39 6,031.47 156,818.22 Engineering Aide 50 3201 512 44.64 3,571.17 92,850.42 46.87 3,749.74 97,493.24 49.22 3,937.21 102,367.46 51.68 4,134.05 107,485.30 54.26 4,340.75 112,859.50 Engineering Permit Technician 50 2210 540 40.18 3,214.68 83,581.68 42.19 3,375.42 87,760.92 44.30 3,544.17 92,148.42 46.52 3,721.34 96,754.84 48.84 3,907.44 101,593.44 Entry Firefighter/EMT - 40 10 4512 115 55.58 4,446.26 115,602.76 58.36 4,668.58 121,383.08 Entry Firefighter/EMT - 56 10 4510 112 39.70 4,446.26 115,602.76 41.68 4,668.58 121,383.08 Entry Firefighter/Paramedic-40 10 4513 116 62.25 4,979.82 129,475.32 65.36 5,228.81 135,949.06 Entry Firefighter/Paramedic-56 10 4511 113 44.46 4,979.82 129,475.32 46.69 5,228.81 135,949.06 Entry Level Fire Inspector 10 3508 114 47.99 3,839.55 99,828.30 50.39 4,031.53 104,819.78 52.91 4,233.11 110,060.86 55.56 4,444.77 115,564.02 58.34 4,667.01 121,342.26 Envir & Regulatory Comply Spec 80 8624 851 55.34 4,426.88 115,098.88 72.84 5,827.05 151,503.30 Environmental Inspector 50 2213 553 57.20 4,576.16 118,980.16 60.06 4,804.96 124,928.96 63.07 5,045.21 131,175.46 66.22 5,297.46 137,733.96 69.53 5,562.32 144,620.32 Equip Maint Worker I - 40 20 8612 227 42.23 3,378.26 87,834.76 44.32 3,545.47 92,182.22 46.54 3,723.07 96,799.82 48.87 3,909.97 101,659.22 51.32 4,105.21 106,735.46 Equip Maint Worker II - 40 20 8613 228 46.43 3,714.73 96,582.98 48.76 3,900.66 101,417.16 51.20 4,095.86 106,492.36 53.77 4,301.48 111,838.48 56.46 4,516.46 117,427.96 Equip Maint Worker III - 40 20 8614 229 52.31 4,185.18 108,814.68 54.94 4,394.96 114,268.96 57.69 4,615.14 119,993.64 60.57 4,845.68 125,987.68 63.61 5,088.69 132,305.94 Equipment Maint. Worker I 20 7202 200 41.97 3,147.51 81,835.26 44.07 3,304.89 85,927.14 46.27 3,470.18 90,224.68 48.58 3,643.67 94,735.42 51.01 3,825.85 99,472.10 Step A Step B Step C Step D Step E
04/08/2025 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/Salary Table Effective 04/15/2025
Classification Union Code Occ Code Pay Grade Hourly BiWeekly Annual Hourly2 BiWeekly3 Annual4 Hourly5 BiWeekly6 Annual7 Hourly8 BiWeekly9 Annual10 Hourly11 BiWeekly12 Annual13 Step A Step B Step C Step D Step E
Equipment Maint. Worker II 20 7203 201 46.16 3,462.27 90,019.02 48.47 3,635.40 94,520.40 50.90 3,817.16 99,246.16 53.44 4,008.00 104,208.00 56.11 4,208.43 109,419.18 Equipment Maint. Worker III 20 7204 202 52.01 3,901.05 101,427.30 54.61 4,096.03 106,496.78 57.34 4,300.87 111,822.62 60.21 4,515.91 117,413.66 63.22 4,741.72 123,284.72 Executive Assistant 80 6117 812 45.42 3,633.30 94,465.80 47.69 3,815.00 99,190.00 50.07 4,005.74 104,149.24 52.58 4,206.02 109,356.52 55.20 4,416.32 114,824.32 FF/Paramedic Trainee - 40 10 4504 107 59.28 4,742.68 123,309.68 59.28 4,742.68 123,309.68 59.28 4,742.68 123,309.68 59.28 4,742.68 123,309.68 59.28 4,742.68 123,309.68 FF/Paramedic Trainee - 56 10 4514 155 42.35 4,742.68 123,309.68 42.35 4,742.68 123,309.68 42.35 4,742.68 123,309.68 42.35 4,742.68 123,309.68 42.35 4,742.68 123,309.68 Finance Director 60 1103 627 88.58 7,086.27 184,243.02 124.00 9,919.98 257,919.48 Finance Manager 60 1116 647 62.51 5,001.18 130,030.68 87.52 7,001.68 182,043.68 Financial Analyst I 80 2125 844 40.41 3,233.17 84,062.42 53.20 4,255.81 110,651.06 Financial Analyst II 80 2126 845 44.63 3,570.76 92,839.76 58.75 4,700.21 122,205.46 Fire Battalion Chief 10 2508 153 59.47 6,660.85 173,182.10 83.26 9,325.19 242,454.94 Fire Battalion Chief - 40 10 2509 154 83.26 6,660.85 173,182.10 116.56 9,325.19 242,454.94 Fire Captain 10 2504 100 52.05 5,829.39 151,564.14 54.65 6,120.86 159,142.36 57.38 6,426.91 167,099.66 60.25 6,748.27 175,455.02 63.27 7,085.69 184,227.94 Fire Captain - 40 10 2507 108 72.87 5,829.39 151,564.14 76.51 6,120.86 159,142.36 80.34 6,426.91 167,099.66 84.35 6,748.27 175,455.02 88.57 7,085.69 184,227.94 Fire Chief 60 1502 630 112.95 9,035.72 234,928.72 158.13 12,650.04 328,901.04 Fire Engineer/EMT 10 4501 102 45.90 5,140.36 133,649.36 48.19 5,397.39 140,332.14 50.60 5,667.26 147,348.76 53.13 5,950.63 154,716.38 55.79 6,248.16 162,452.16 Fire Engineer/EMT - 40 10 4515 156 64.25 5,140.36 133,649.36 67.47 5,397.39 140,332.14 70.84 5,667.26 147,348.76 74.38 5,950.63 154,716.38 78.10 6,248.16 162,452.16 Fire Engineer/Paramedic 10 4505 151 51.40 5,757.22 149,687.72 53.97 6,045.09 157,172.34 56.67 6,347.34 165,030.84 59.51 6,664.72 173,282.72 62.48 6,997.96 181,946.96 Fire Prevention Inspector 10 3501 106 73.58 5,886.25 153,042.50 77.26 6,180.57 160,694.82 81.12 6,489.61 168,729.86 85.18 6,814.09 177,166.34 89.44 7,154.80 186,024.80 Fire Protection Engineer 10 3507 110 73.58 5,886.25 153,042.50 77.26 6,180.57 160,694.82 81.12 6,489.61 168,729.86 85.18 6,814.09 177,166.34 89.44 7,154.80 186,024.80 Firefighter/EMT 10 4502 103 43.77 4,902.01 127,452.26 45.96 5,147.12 133,825.12 48.25 5,404.48 140,516.48 50.67 5,674.71 147,542.46 53.20 5,958.45 154,919.70 Firefighter/EMT - 40 10 4516 157 61.28 4,902.01 127,452.26 64.34 5,147.12 133,825.12 67.56 5,404.48 140,516.48 70.93 5,674.71 147,542.46 74.48 5,958.45 154,919.70 Firefighter/EMT Trainee - 40 10 4509 109 52.93 4,234.53 110,097.78 52.93 4,234.53 110,097.78 52.93 4,234.53 110,097.78 52.93 4,234.53 110,097.78 52.93 4,234.53 110,097.78 Firefighter/Paramedic 10 4503 104 49.02 5,490.25 142,746.50 51.47 5,764.77 149,884.02 54.04 6,053.01 157,378.26 56.75 6,355.67 165,247.42 59.58 6,673.46 173,509.96 Fitness Instructor 70 5620 713 35.00 2,800.00 72,800.00 75.00 6,000.00 156,000.00 Fleet Maint Worker I -40 20 8615 230 40.31 3,224.94 83,848.44 42.33 3,386.56 88,050.56 44.45 3,555.63 92,446.38 46.66 3,733.18 97,062.68 49.00 3,920.33 101,928.58 Fleet Maint Worker II - 40 20 8616 231 44.34 3,547.12 92,225.12 46.56 3,724.68 96,841.68 48.88 3,910.74 101,679.24 51.33 4,106.40 106,766.40 53.90 4,311.62 112,102.12 Fleet Maint Worker III -40 20 8617 232 51.00 4,079.81 106,075.06 53.55 4,283.98 111,383.48 56.22 4,497.70 116,940.20 59.03 4,722.03 122,772.78 61.99 4,959.14 128,937.64 Fleet Maintenance Worker I 20 7207 213 40.31 3,023.39 78,608.14 42.33 3,174.53 82,537.78 44.44 3,333.28 86,665.28 46.67 3,499.88 90,996.88 49.00 3,674.90 95,547.40 Fleet Maintenance Worker II 20 7208 214 44.34 3,325.74 86,469.24 46.56 3,491.99 90,791.74 48.89 3,666.62 95,332.12 51.33 3,849.97 100,099.22 53.90 4,042.39 105,102.14 Fleet Maintenance Worker III 20 7209 215 50.99 3,824.56 99,438.56 53.54 4,015.77 104,410.02 56.22 4,216.53 109,629.78 59.03 4,427.34 115,110.84 61.98 4,648.79 120,868.54 GIS Technician 50 2212 552 56.13 4,490.60 116,755.60 58.94 4,715.12 122,593.12 61.89 4,950.90 128,723.40 64.98 5,198.42 135,158.92 68.23 5,458.41 141,918.66 Hazardous Materials Inspector 10 3502 105 73.58 5,886.25 153,042.50 77.26 6,180.57 160,694.82 81.12 6,489.61 168,729.86 85.18 6,814.09 177,166.34 89.44 7,154.80 186,024.80 Housing Official 60 1120 673 72.98 5,838.26 151,794.76 102.17 8,173.76 212,517.76 Human Resources Analyst I 80 2124 843 43.28 3,462.67 90,029.42 56.98 4,558.39 118,518.14 Human Resources Analyst II 80 2123 842 47.80 3,824.11 99,426.86 62.92 5,033.41 130,868.66 Human Resources Assistant 80 2108 846 30.83 2,466.62 64,132.12 32.37 2,589.86 67,336.36 33.99 2,719.35 70,703.10 35.69 2,855.34 74,238.84 37.48 2,998.08 77,950.08 Human Resources Director 60 1105 613 88.08 7,046.40 183,206.40 123.31 9,864.99 256,489.74 Human Resources Manager 60 1209 677 67.22 5,377.53 139,815.78 94.11 7,528.53 195,741.78 Human Resources Technician 80 2107 816 37.40 2,991.70 77,784.20 39.27 3,141.93 81,690.18 41.23 3,298.33 85,756.58 43.30 3,463.89 90,061.14 45.46 3,636.63 94,552.38 I T Director 60 2113 624 86.92 6,953.71 180,796.46 121.69 9,735.17 253,114.42 I T Manager 80 2116 819 65.16 5,212.88 135,534.88 85.78 6,862.06 178,413.56 I T Technician 50 3101 542 44.66 3,572.89 92,895.14 46.89 3,751.52 97,539.52 49.24 3,939.05 102,415.30 51.70 4,136.01 107,536.26 54.29 4,342.83 112,913.58 Information Technology Analyst 80 2118 831 54.81 4,385.16 114,014.16 72.15 5,772.16 150,076.16 Junior Engineer 50 2203 519 51.03 4,082.33 106,140.58 53.58 4,286.46 111,447.96 56.26 4,500.79 117,020.54 59.07 4,725.82 122,871.32 62.03 4,962.12 129,015.12 Junior Planner 50 2804 520 46.20 3,696.12 96,099.12 48.51 3,880.95 100,904.70 50.94 4,074.97 105,949.22 53.48 4,278.78 111,248.28 56.16 4,492.67 116,809.42 Legal Assistant 60 1124 689 41.29 3,303.48 85,890.48 43.36 3,468.65 90,184.90 45.53 3,642.10 94,694.60 47.80 3,824.18 99,428.68 50.19 4,015.38 104,399.88 Lifeguard 70 5610 710 17.70 1,416.00 36,816.00 22.88 1,830.40 47,590.40 Maint Worker III - 40 20 8619 234 43.42 3,473.75 90,317.50 45.60 3,647.70 94,840.20 47.87 3,829.97 99,579.22 50.27 4,021.63 104,562.38 52.78 4,222.66 109,789.16 Maintenance Assistant 20 8625 238 26.48 2,118.21 55,073.46 27.73 2,218.58 57,683.08 29.03 2,322.41 60,382.66 30.40 2,432.30 63,239.80 31.83 2,546.52 66,209.52 Maintenance Custodian I 20 8101 203 30.93 2,319.75 60,313.50 32.48 2,435.74 63,329.24 34.10 2,557.55 66,496.30 35.81 2,685.43 69,821.18 37.60 2,819.70 73,312.20 Maintenance Custodian I - 40 20 8107 222 30.93 2,474.42 64,334.92 32.48 2,598.11 67,550.86 34.10 2,728.03 70,928.78 35.81 2,864.45 74,475.70 37.60 3,007.65 78,198.90 Maintenance Custodian II 20 8102 204 34.02 2,551.79 66,346.54 35.72 2,679.34 69,662.84 37.51 2,813.33 73,146.58 39.39 2,953.91 76,801.66 41.36 3,101.65 80,642.90 Maintenance Custodian II - 40 20 8108 223 34.02 2,721.90 70,769.40 35.72 2,857.93 74,306.18 37.51 3,000.87 78,022.62 39.39 3,150.86 81,922.36 41.36 3,308.46 86,019.96 Maintenance Custodian III 20 8103 205 39.13 2,934.49 76,296.74 41.08 3,081.20 80,111.20 43.14 3,235.26 84,116.76 45.29 3,397.04 88,323.04 47.56 3,566.93 92,740.18 Maintenance Custodian III - 40 20 8618 233 39.13 3,130.33 81,388.58 41.08 3,286.61 85,451.86 43.14 3,451.42 89,736.92 45.30 3,623.66 94,215.16 47.56 3,804.42 98,914.92 Maintenance Supervisor 80 6124 858 65.26 5,220.80 135,740.80 68.53 5,482.40 142,542.40 71.95 5,756.00 149,656.00 75.55 6,044.00 157,144.00 79.33 6,346.40 165,006.40 Maintenance Worker I 20 8202 206 34.02 2,551.79 66,346.54 35.72 2,679.34 69,662.84 37.51 2,813.33 73,146.58 39.39 2,953.99 76,803.74 41.36 3,101.65 80,642.90 Maintenance Worker I-40 20 8203 207 34.33 2,746.71 71,414.46 36.04 2,883.16 74,962.16 37.85 3,027.95 78,726.70 39.74 3,178.98 82,653.48 41.73 3,338.35 86,797.10 Maintenance Worker II 20 8204 208 37.43 2,806.93 72,980.18 39.30 2,947.26 76,628.76 41.26 3,094.59 80,459.34 43.32 3,249.35 84,483.10 45.49 3,411.82 88,707.32 Maintenance Worker II-40 20 8205 209 37.76 3,020.65 78,536.90 39.65 3,171.69 82,463.94 41.64 3,331.06 86,607.56 43.71 3,496.66 90,913.16 45.90 3,671.65 95,462.90 Maintenance Worker III 20 8206 210 43.04 3,227.92 83,925.92 45.19 3,389.33 88,122.58 47.45 3,558.80 92,528.80 49.82 3,736.74 97,155.24 52.31 3,923.60 102,013.60 Maintenance Worker/Seasonal 70 8207 760 19.88 1,590.40 41,350.40 24.85 1,988.00 51,688.00 Management Analyst 80 2128 854 57.38 4,590.78 119,360.28 80.36 6,428.51 167,141.26 Marketing Coordinator 50 5614 548 43.37 3,469.45 90,205.70 45.54 3,642.91 94,715.66 47.81 3,825.05 99,451.30 50.20 4,016.30 104,423.80 52.71 4,217.13 109,645.38 Mayor 60 1118 696 26.09 521.88 13,568.88 26.09 521.88 13,568.88 Office Assistant I 50 6108 516 29.34 2,347.19 61,026.94 30.81 2,464.53 64,077.78 32.35 2,587.78 67,282.28 33.96 2,717.13 70,645.38 35.66 2,852.99 74,177.74 Office Assistant II 50 6109 517 32.27 2,581.79 67,126.54 33.89 2,710.83 70,481.58 35.58 2,846.46 74,007.96 37.36 2,988.77 77,708.02 39.23 3,138.15 81,591.90 Office Specialist 50 6110 518 37.11 2,969.04 77,195.04 38.97 3,117.54 81,056.04 40.92 3,273.45 85,109.70 42.96 3,437.16 89,366.16 45.11 3,608.94 93,832.44 PW Division Mgr. - Eng. 60 1127 692 78.83 6,306.41 163,966.66 98.54 7,883.01 204,958.26 PW Division Mgr. - Opr. 60 1126 691 78.83 6,306.41 163,966.66 98.54 7,883.01 204,958.26
04/08/2025 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/Salary Table Effective 04/15/2025
Classification Union Code Occ Code Pay Grade Hourly BiWeekly Annual Hourly2 BiWeekly3 Annual4 Hourly5 BiWeekly6 Annual7 Hourly8 BiWeekly9 Annual10 Hourly11 BiWeekly12 Annual13 Step A Step B Step C Step D Step E
PW Division Mgr. - Utl. 60 1128 693 78.83 6,306.41 163,966.66 98.54 7,883.01 204,958.26 Patrol Officer 40 4401 404 58.45 4,675.95 121,574.70 61.37 4,909.75 127,653.50 64.44 5,155.20 134,035.20 67.66 5,412.97 140,737.22 71.04 5,683.59 147,773.34 Patrol Officer Trainee 40 4402 458 57.19 4,575.53 118,963.78 60.05 4,804.22 124,909.72 63.06 5,044.49 131,156.74 66.21 5,296.68 137,713.68 69.52 5,561.46 144,597.96 Payroll Specialist 50 5102 546 39.64 3,171.01 82,446.26 41.62 3,329.57 86,568.82 43.70 3,496.03 90,896.78 45.89 3,670.86 95,442.36 48.18 3,854.33 100,212.58 Plan Check Engineer 50 3807 521 66.06 5,284.74 137,403.24 69.36 5,548.42 144,258.92 72.83 5,826.23 151,481.98 76.46 6,117.06 159,043.56 80.34 6,426.93 167,100.18 Plan Checker 50 3803 522 56.33 4,506.38 117,165.88 59.15 4,731.65 123,022.90 62.11 4,968.63 129,184.38 65.20 5,216.33 135,624.58 68.47 5,477.88 142,424.88 Plan Review Manager 60 1210 678 73.27 5,861.99 152,411.74 95.30 7,624.07 198,225.82 Planning Commissioners 70 1108 698 1.00 20.00 520.00 1.00 20.00 520.00 Planning Director 60 1803 607 88.20 7,055.63 183,446.38 123.47 9,877.89 256,825.14 Planning Manager 60 2803 602 67.22 5,377.53 139,815.78 94.11 7,528.53 195,741.78 Planning Technician 50 2813 554 41.10 3,288.12 85,491.12 43.16 3,452.88 89,774.88 45.33 3,626.11 94,278.86 47.58 3,806.73 98,974.98 49.96 3,996.87 103,918.62 Police Assistant 40 6401 450 54.48 4,358.54 113,322.04 57.21 4,576.41 118,986.66 60.07 4,805.22 124,935.72 63.07 5,045.52 131,183.52 66.22 5,297.80 137,742.80 Police Captain 60 1401 651 111.24 8,898.85 231,370.10 155.73 12,458.34 323,916.84 Police Clerk I 40 6402 451 39.05 3,124.14 81,227.64 41.00 3,280.38 85,289.88 43.05 3,444.37 89,553.62 45.21 3,616.60 94,031.60 47.47 3,797.35 98,731.10 Police Clerk II 40 6403 452 42.96 3,436.49 89,348.74 45.11 3,608.41 93,818.66 47.36 3,788.81 98,509.06 49.73 3,978.28 103,435.28 52.21 4,177.11 108,604.86 Police Clerk Supervisor 40 6404 454 49.62 3,969.23 103,199.98 52.10 4,167.73 108,360.98 54.70 4,376.06 113,777.56 57.44 4,594.89 119,467.14 60.31 4,824.61 125,439.86 Police Evidence Technician 40 8607 459 45.56 3,644.48 94,756.48 47.83 3,826.68 99,493.68 50.23 4,018.04 104,469.04 52.74 4,218.97 109,693.22 55.37 4,429.90 115,177.40 Police Lieutenant 40 2402 400 89.65 7,172.22 186,477.72 94.14 7,530.84 195,801.84 98.84 7,907.41 205,592.66 103.79 8,302.80 215,872.80 108.97 8,717.92 226,665.92 Police Officer 40 4403 403 63.91 5,113.19 132,942.94 67.11 5,368.93 139,592.18 70.47 5,637.36 146,571.36 73.99 5,919.17 153,898.42 77.69 6,215.20 161,595.20 Police Officer Trainee 40 4404 457 62.54 5,003.38 130,087.88 65.67 5,253.60 136,593.60 68.95 5,516.33 143,424.58 72.40 5,792.09 150,594.34 76.02 6,081.71 158,124.46 Police Sergeant 40 4405 401 77.21 6,176.88 160,598.88 81.07 6,485.73 168,628.98 85.13 6,810.01 177,060.26 89.38 7,150.61 185,915.86 93.85 7,508.13 195,211.38 Police Support Services Mgr 60 1404 657 65.19 5,215.27 135,597.02 91.27 7,301.71 189,844.46 Pool Manager 70 5608 708 23.22 1,857.60 48,297.60 29.90 2,392.00 62,192.00 Principal Civil Engineer 80 2204 822 68.48 5,478.50 142,441.00 89.07 7,125.29 185,257.54 Principal Planner 80 2811 823 70.61 5,648.47 146,860.22 85.51 6,841.17 177,870.42 Program Coordinator 50 5606 523 40.44 3,235.55 84,124.30 53.24 4,258.96 110,732.96 Public Information Officer 60 1122 674 64.70 5,175.88 134,572.88 90.58 7,246.26 188,402.76 Public Services Assistant I 50 6601 524 33.74 2,699.17 70,178.42 35.43 2,834.16 73,688.16 37.20 2,975.90 77,373.40 39.06 3,124.68 81,241.68 41.01 3,280.90 85,303.40 Public Services Assistant II 50 6602 525 37.11 2,969.08 77,196.08 38.97 3,117.58 81,057.08 40.92 3,273.44 85,109.44 42.96 3,437.17 89,366.42 45.11 3,608.94 93,832.44 Public Works Director 60 1204 635 90.69 7,255.01 188,630.26 126.96 10,157.05 264,083.30 Public Works Inspector 50 3202 526 54.48 4,358.21 113,313.46 57.20 4,576.17 118,980.42 60.06 4,804.93 124,928.18 63.07 5,045.20 131,175.20 66.22 5,297.43 137,733.18 Public Works Manager 60 1117 648 60.36 4,828.73 125,546.98 84.50 6,760.22 175,765.72 Purchasing Agent 80 1106 826 56.53 4,522.79 117,592.54 72.91 5,833.14 151,661.64 Recreation Administrative Asst 70 5619 712 17.70 1,416.00 36,816.00 24.66 1,972.80 51,292.80 Recreation Attendant 70 5618 711 17.70 1,416.00 36,816.00 24.66 1,972.80 51,292.80 Recreation Instructors 70 5607 707 18.82 1,505.60 39,145.60 37.64 3,011.20 78,291.20 Recreation Leader 70 5617 706 17.70 1,416.00 36,816.00 24.66 1,972.80 51,292.80 Recreation Services Supervisor 80 2601 827 54.01 4,320.43 112,331.18 71.08 5,686.26 147,842.76 Recreation Svcs Assistant I 50 8601 527 19.07 1,525.69 39,667.94 20.02 1,601.95 41,650.70 21.03 1,682.11 43,734.86 22.08 1,766.17 45,920.42 23.18 1,854.52 48,217.52 Recreation Svcs Assistant II 50 8602 528 22.64 1,811.48 47,098.48 23.78 1,902.25 49,458.50 24.97 1,997.32 51,930.32 26.22 2,097.23 54,527.98 27.53 2,202.04 57,253.04 Recreation Svcs Assistant III 50 8603 529 26.03 2,082.27 54,139.02 27.33 2,186.33 56,844.58 28.70 2,295.65 59,686.90 30.13 2,410.42 62,670.92 31.64 2,530.99 65,805.74 Recreation Svcs Assistant IV 50 8604 530 30.54 2,443.05 63,519.30 32.06 2,565.19 66,694.94 33.67 2,693.44 70,029.44 35.35 2,828.13 73,531.38 37.12 2,969.52 77,207.52 Retired Annuitant - Extra Help 70 5107 747 50.00 4,000.00 104,000.00 125.00 10,000.00 260,000.00 Retired Annuitant - Interim 70 5108 748 50.00 4,000.00 104,000.00 125.00 10,000.00 260,000.00 Risk Analyst 80 2130 857 44.63 3,570.76 92,839.76 58.75 4,700.21 122,205.46 SCADA Technician 20 8627 240 48.92 3,913.60 101,753.60 51.49 4,119.59 107,109.34 54.21 4,336.42 112,746.92 57.06 4,564.64 118,680.64 60.06 4,804.89 124,927.14 Senior Accountant 80 2110 829 50.24 4,019.43 104,505.18 66.13 5,290.45 137,551.70 Senior Accounting Technician 50 6106 539 40.82 3,265.99 84,915.74 42.87 3,429.32 89,162.32 45.01 3,600.78 93,620.28 47.26 3,780.85 98,302.10 49.62 3,969.85 103,216.10 Senior Administrative Analyst 80 2112 834 55.50 4,439.60 115,429.60 73.05 5,844.08 151,946.08 Senior Building Inspector 50 3804 531 62.92 5,033.70 130,876.20 66.07 5,285.46 137,421.96 69.37 5,549.69 144,291.94 72.84 5,827.14 151,505.64 76.48 6,118.52 159,081.52 Senior Buyer 80 2129 856 53.33 4,266.36 110,925.36 64.93 5,194.15 135,047.90 Senior Executive Assistant 80 6123 855 47.80 3,824.11 99,426.86 62.92 5,033.41 130,868.66 Senior HR Analyst 80 2122 841 51.81 4,145.16 107,774.16 68.20 5,456.27 141,863.02 Senior Plan Check Engineer 50 3806 534 72.67 5,813.21 151,143.46 76.30 6,104.03 158,704.78 80.11 6,408.96 166,632.96 84.11 6,729.08 174,956.08 88.32 7,065.46 183,701.96 Senior Planner 80 2805 830 64.73 5,178.17 134,632.42 78.68 6,294.27 163,651.02 Senior Public Works Inspector 50 3203 535 62.92 5,033.74 130,877.24 66.07 5,285.46 137,421.96 69.37 5,549.70 144,292.20 72.84 5,827.14 151,505.64 76.48 6,118.52 159,081.52 Senior Public Works Lead 20 8609 225 57.56 4,605.03 119,730.78 60.44 4,835.28 125,717.28 63.46 5,077.05 132,003.30 66.64 5,330.88 138,602.88 69.97 5,597.58 145,537.08 Senior SCADA Technician 20 8628 241 53.81 4,304.97 111,929.22 56.64 4,531.55 117,820.30 59.63 4,770.05 124,021.30 62.76 5,021.11 130,548.86 66.07 5,285.38 137,419.88 Special Project Associate 70 5105 750 20.00 1,600.00 41,600.00 50.00 4,000.00 104,000.00 Sr Code Enforcement Officer 50 5806 545 55.90 4,472.03 116,272.78 58.68 4,694.75 122,063.50 61.63 4,930.13 128,183.38 64.71 5,177.00 134,602.00 67.94 5,435.31 141,318.06 Sr. Public Services Assistant 50 5615 549 41.40 3,311.82 86,107.32 43.47 3,477.41 90,412.66 45.64 3,651.27 94,933.02 47.92 3,833.84 99,679.84 50.32 4,025.53 104,663.78 Sr. Special Projects Associate 70 5106 749 50.00 4,000.00 104,000.00 125.00 10,000.00 260,000.00 Staff Assistant 70 5104 745 17.70 1,416.00 36,816.00 27.39 2,191.20 56,971.20 Student Intern 70 5103 740 17.70 1,416.00 36,816.00 27.39 2,191.20 56,971.20 Transporation & Traffic Mgr 60 1202 675 64.70 5,175.88 134,572.88 90.58 7,246.26 188,402.76 Water Meter Technician I 20 8104 216 34.02 2,551.68 66,343.68 35.72 2,679.34 69,662.84 37.51 2,813.31 73,146.06 39.39 2,953.91 76,801.66 41.36 3,101.64 80,642.64 Water Meter Technician I -40 20 8620 235 34.03 2,722.00 70,772.00 35.73 2,858.11 74,310.86 37.51 3,000.59 78,015.34 39.38 3,150.50 81,913.00 41.36 3,308.95 86,032.70 Water Meter Technician II 20 8105 217 37.43 2,806.93 72,980.18 39.30 2,947.24 76,628.24 41.26 3,094.57 80,458.82 43.32 3,249.32 84,482.32 45.49 3,411.82 88,707.32 Water Meter Technician II -40 20 8621 236 37.43 2,994.19 77,848.94 39.30 3,144.14 81,747.64 41.26 3,300.44 85,811.44 43.33 3,466.31 90,124.06 45.50 3,639.63 94,630.38 Water Systems Operator 20 7211 219 52.01 3,901.04 101,427.04 54.61 4,095.68 106,487.68 57.34 4,300.86 111,822.36 60.21 4,515.91 117,413.66 63.22 4,741.72 123,284.72
04/08/2025 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/Salary Table Effective 04/15/2025
Classification Union Code Occ Code Pay Grade Hourly BiWeekly Annual Hourly2 BiWeekly3 Annual4 Hourly5 BiWeekly6 Annual7 Hourly8 BiWeekly9 Annual10 Hourly11 BiWeekly12 Annual13 Step A Step B Step C Step D Step E
Water Systems Operator - 40 20 8622 237 52.31 4,185.18 108,814.68 54.94 4,394.96 114,268.96 57.69 4,615.14 119,993.64 60.57 4,845.68 125,987.68 63.61 5,088.69 132,305.94 Union Code
10 IAFF - International Association of Firefighters
20 MEA - Milpitas Employee Association
40 MPOA - Milpitas Police Officers Association
50 Pro-Tech - Milpitas Professional and Technical Group 60 Unrep - Unrepresented
70 Temps - Temporary
80 Mid-Con - UPEC Mid-Mgmt-Confidential Unit
Union Description
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Adopt a Resolution Authorizing the Purchase of a Sewer Closed Circuit Television (CCTV) Truck from U-Rock Utility Equipment through a Sourcewell Cooperative Purchase Agreement (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602)
Category: Consent Calendar-Community Services and Sustainable Infrastructure Meeting Date: 4/15/2025
Recommendation: Adopt a resolution authorizing the purchase of a sewer closed circuit television (CCTV) camera truck from U-Rock Utility Equipment through a Sourcewell Cooperative Purchase Agreement in an amount not-to-exceed $372,517.68 BACKGROUND:
On June 23, 2024, the Main Lift Sewer Pump Station was burglarized, resulting in the theft of the Sewer Camera Closed Circuit Television (CCTV) truck (Unit U229-2016). This critical piece of equipment is essential for inspecting sewer and storm pipelines to evaluate maintenance and repair needs. While the truck was later recovered, it sustained extensive damage, resulting in a total loss.
The Utilities Division is responsible for the management, maintenance, and repair of approximately 175 miles of sewer pipelines and 105 miles of stormwater pipes. The CCTV truck plays an integral role in maintaining the division’s operational efficiency by conducting inspections to identify issues such as blockages, leaks, or structural failures within the system. These inspections are essential for assessing the infrastructure’s maintenance and repair needs, and for planning future projects to ensure the continued reliability and safety of the sewer and storm systems.
Given the crucial role the CCTV truck plays in the Utilities Division’s ability to manage and maintain the sewer and storm systems, the loss of this equipment has left the division unable to efficiently perform its responsibilities. Purchasing a new CCTV truck will:
1. Restore the division’s inspection capabilities: This truck will enable the team to conduct necessary inspections that are vital for the proper functioning of the sewer and stormwater infrastructure.
2. Ensure compliance with regulatory requirements: With the truck, the division can continue meeting state and federal inspection standards, reducing the risk of fines and penalties for non-compliance.
3. Prevent costly and preventable Sanitary Sewer Overflows (SSOs): By identifying problems before they escalate, a new CCTV truck will help minimize the risk of SSOs and reduce the potential for property damage, environmental harm, and costly emergency repairs.
4. Improve operational efficiency: The CCTV truck is specifically designed for sewer and storm pipe inspections, allowing for more efficient and thorough assessments than alternative methods.
5. Enhance the safety of workers and the public: With the ability to proactively identify and address issues, a new truck will contribute to safer working conditions for staff and a safer environment for the public.
ANALYSIS:
The Public Works Department recommends the purchase of a Sewer Camera CCTV truck through the Sourcewell Cooperative Purchase Agreement, awarded to Envirosight LLC. The truck will be purchased from the local vendor, U-Rock Utility Equipment. Staff received a demonstration of the truck which is equipped with advanced inspection technology and confirmed to be highly suitable for the department’s sewer and
stormwater operations. The specific components included in the system are critical to ensuring effective inspections and minimizing potential disruptions to operations.
The acquisition of the electric CCTV van is strategically aligned with California's broader environmental objectives, including the state's Zero-Emission Vehicle (ZEV) mandate under the new Advanced Clean Fleet regulations. This purchase represents a forward-thinking and proactive decision not only supporting California’s ambitious clean energy goals but also enhancing the city’s operational efficiency and sustainability.
This purchase will directly support the division’s ability to meet operational, regulatory, and environmental goals by improving the efficiency, accuracy, and safety of sewer and storm pipe inspections.
Key System Components:
1. RX130 HD Crawler Body: Provides reliable mobility for inspecting sewer and stormwater pipelines.
2. RCX90 HD Camera Head: Offers high-definition video for detailed inspections of pipes, ensuring accurate identification of issues.
3. RAX300 HD Reel with 984’ Cable: Extends reach for efficient inspections, reducing time spent repositioning the truck.
4. VC500 HD Control Pendant: Allows operators precise control over the camera system for efficient inspections.
5. WinCan VX Software (Basic): Enables easy documentation, reporting, and analysis to support compliance and decision-making. The utility already owns the inspection license for this software and is integrated into our GIS and CMMS systems.
6. Handheld Wireless Remote Control: Increases flexibility and safety by allowing operators to control the system remotely.
7. Assortment of Wheels and Transport Case(s): Ensures adaptability to various pipe conditions and protects equipment during transport.
8. Tools: Provides essential on-site maintenance to minimize downtime.
Key Benefits:
1. Enhanced Operational Efficiency: The system’s advanced components streamline inspections, improving productivity and reducing downtime.
2. Regulatory Compliance: WinCan VX software simplifies reporting and documentation, ensuring adherence to regulatory standards.
3. Cost Predictability: Warranty, maintenance plans, and the cooperative purchase agreement ensure predictable costs and extended equipment life.
4. Comprehensive Support: Access to training, factory-certified service centers, and a parts portal ensures continuous operational support.
Purchasing this CCTV truck is a strategic investment to enhance the efficiency and effectiveness of sewer and stormwater system inspections. It will help meet operational goals, reduce SSOs, ensure regulatory compliance, and improve long-term system reliability. The cooperative agreement provides a cost-effective solution to fulfill the department’s needs.
Consistent with Section I-2-3.05 of the Municipal Code, which authorizes the Purchasing Agent to make purchases based upon an agreement or cooperative purchasing program entered into by another public agency, the Purchasing Agent has reviewed all the documentation from Sourcewell and has determined the underlying agreement or program was made utilizing competitive negotiation or procurement procedures at least as restrictive as the City’s, and the price quoted is the same as offered in the original contract.
POLICY ALTERNATIVE(S):
Alternative 1: Do not approve the purchase.
Pros: None
Cons: The management, maintenance, and repair of the City sanitary sewer system is an essential, legally required function of the City, regulated under the State of California Statewide Waste Discharge Requirements General Order for sanitary sewer systems. If this CCTV truck is not purchased, staff will need to rely on
contracting out the inspection services to have sewer and storm pipes inspected or renting a speciality CCTV truck and associated equipment.
Reason for Not Recommending: Staff has identified and recommends the replacement of the stolen and vandalized truck as the most cost-effective approach to delivering this essential service. It is anticipated that contracting out this service and/or long-term rental of a specialty CCTV truck to meet the regulatory requirements would exceed the cost of in-house operations.
FISCAL IMPACT:
The total cost for purchasing the CCTV truck through the Sourcewell Cooperative Purchase Agreement will not exceed $372,517.68. Sufficient funding for this purchase is available in the Equipment Replacement Fund which has accrued $358,624 in replacement funds for this specific equipment. In addition, the City has recovered $150,000 in insurance monies for the respective claim filed, for a total of $508,624 non-General Fund dollars to underwrite this vehicle procurement, which is more than sufficient.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This action does not constitute a “project” within the meaning of Public Resources Code Section 21065 and/or the California Environmental Quality Act (CEQA) Guidelines Section 15060(c)(2), 15262, and/or 15378 as it has no potential to result in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and, moreover, is an administrative action related to the purchase of supplies within the meaning of CEQA Guidelines Section15378(b)(2). Even if this activity is a project for CEQA analysis, it falls within the “Common Sense” CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. No unusual circumstances exist and none of the exceptions under CEQA Guidelines Section 15300.2 apply.
RECOMMENDATION:
Adopt a resolution authorizing the purchase of a sewer closed circuit television (CCTV) camera truck from URock Utility Equipment through a Sourcewell Cooperative Purchase Agreement in an amount not-to-exceed $372,517.68.
ATTACHMENT(S):
(a) U-Rock Utility Equipment Quote
(b) Resolution
U-Rock Utility Equipment
3734 Bradview Dr # A
Sacramento, CA 95827
+19162947693
[email protected]
www.urockutility.com
Sourcewell Quote
integrated lift with Desktop
Controller
ADDRESS
Milpitas City of
1265 N Milpitas Boulevard
Milpitas, CA 95035
SHIP TO
Milpitas City of
1265 N Milpitas Boulevard
Milpitas, CA 95035
ESTIMATE # DATE EXPIRATION DATE
2361 03/04/2025 04/04/2025
SHIP VIA SALES REP
Delivered Bianca Sandoval
ACTIVITY DESCRIPTION QTY RATE AMOUNT
Ford Transit T-350 Electric 2025 Ford E-Transit Cargo Van (W3X) T350 148" EL Hi Rf 9500 GVWR RWD1 58,290.00 58,290.00T Transit Electric Build Preferred Build per Specification 1 65,250.00 65,250.00T E-RX-SYS-PRO-HDL System includes DCX5000 Desktop
Controller with CCUI including emergency
stop, RAX300 Automatic Cable Reel with
300M (1000ft) cable, wireless remote
controller, reel mounting frame, RX130
Quick Change version crawler with 3 sets of
rubber wheels for 6Ó to 12Ó pipe diameter
and integrated lift. RCX90 pan, tilt, zoom
camera, pressurization kit, and Wincan VX
entry license
1 127,316.63 127,316.63T
E-559-3900-00 HD RAL200 LED Auxiliary Light with
Backeye Camera for RVX
1 5,346.79 5,346.79T
E-000-0036-00 Tyger Tail 1 50.00 50.00T
E-000-0035-00 Top Manhole Roller 1 487.92 487.92T
E-080-0709-00 Quick Change Wheel HMS (Small
Aggressive) Wheel D85x18 / d12 QCD
4 523.50 2,094.00T
E-080-0711-00 HMS Wheel D120x31 / d12 QCD (Md
Aggressive)
4 680.55 2,722.20T
E-080-0710-00 HMS Wheel D145x52 / d12 QCD (Lg
Aggressive)
4 701.49 2,805.96T
E-080-0704-02 Wheel D175x88 / d12 QCD (XXL Rubber) 4 638.67 2,554.68T Carbon Monoxide Detector Battery Operated Carbon Monoxide Detector 1 142.31 142.31T Computer Monitor Additional 21.5" Tru-Vu Monitor w/ mount (for rackmount)
1 1,321.45 1,321.45T
Insulation Wall Insulation 1 1,524.75 1,524.75T
Wall Mount Heater Wall Mounted Heater 1 467.59 467.59T
ACTIVITY DESCRIPTION QTY RATE AMOUNT
UPS Rack-Mount UPS System 1 2,020.00 2,020.00T
H-RACKMOUNT-01 Rackmount Computer 1 3,120.00 3,120.00T
H-AverCard Aver Media Card PCI 1 500.00 500.00T
Solar Solar system 1 4,000.00 4,000.00T
E-555-3900-00 HD RX95 Crawler-6 wheel drive,
inclination, location transmitter, 6mm axle
wheels
1 18,140.00 18,140.00T
E-595-3960-02 HD PTC50 Camera (For RX95, etc.) 1 18,140.00 18,140.00T E-080-0505-00 Small Rubber wheel - SV 95 - Rovver 100 6 136.11 816.66T Inbound Freight 1 7,000.00 7,000.00T
DMV Municpal Only Licensing and Doc fees 1 500.00 500.00T E-V-SYS-VS-ULTRA-330 VS Ultra 330'/100m Self Leveling Sytem with Axial Camera
1 13,722.75 13,722.75T
LF-2200-KIT LineFinder 2200 Kit | Multi Frequency 1 2,253.90 2,253.90T Sourcewell Contract 120721-EVS SUBTOTAL 340,587.59
TAX 31,930.09
TOTAL $372,517.68
Accepted By Accepted Date
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS
APPROVING THE PURCHASE OF A SEWER CLOSED CIRCUIT TELEVISION (CCTV) TRUCK AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
SOURCEWELL COOPERATIVE PURCHASE AGREEMENT WITH
ENVIROSIGHT LLC FOR THE PURCHASE FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $372,517.68.
WHEREAS, the City of Milpitas seeks to purchase a replacement Sewer Closed Circuit Television (CCTV) for the Public Works Department; and
WHEREAS, Milpitas Municipal Code Section I-2-3.08 (“Cooperative Procurement”) authorizes the City Council to award contracts without competition, when the purchase is pursuant to a cooperative agreement by another public agency in California that used competitive negotiation or bidding procedures at least as restrictive as the City’s; and
WHEREAS, Municipal Code Section I-2-3.08 specifically authorizes the Purchasing Agent to make such purchases based on an agreement or cooperative purchasing program entered into by a public agency, as defined by Government Code Section 6500, regardless of whether the City is a named party to the agreement or an actual participant in such a program, provided that the underlying purchase was made using competitive negotiation or bidding procedures at least as restrictive as the City’s, and that the supplies or general services purchased must be the same and be offered at the same price as the supplies and general services subject to the agreement or program; and
WHEREAS, the City of Milpitas has been a member of National Joint Powers Alliance (NJPA) since 2008. On June 6, 2018, NJPA changed its organization name to Sourcewell and all prior agreements entered into with NJPA have and will continue without impact. Sourcewell is a local government unit, public corporation and public agency pursuant to the Minnesota Constitution and enabling law Minn. Stat. § 123A.21. Sourcewell cooperative purchasing contracts are made available through the joint exercise of powers law Minn. Stat. § 471.59 to all member agencies; and WHEREAS, on August 15, 2023, contract No. 120721-EVS was awarded to Envirosight LLC pursuant to Sourcewell Request for Proposal (RFP) No. 120721 entitled “Sewer inspection and maintenance equipment” and is current through January 17, 2026, and WHEREAS, the purchase of the sewer CCTV truck will be purchased from the local vendor, URock Utility Equipment, and WHEREAS, the City Manager is authorized to execute a purchase agreement with Envirosight LLC for a not-to-exceed amount of $372,517.68.
NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:
1. The City Council has duly considered the full record before it, which may include but is not limited to such things as the City staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.
2 Resolution No. ____
2. The City Purchasing Agent is authorized to execute a purchase order with Envirosight LLC, for an amount not-to-exceed $372,517.68.
PASSED AND ADOPTED this day of , 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
Suzanne Guzzetta, City Clerk Carmen Montano, Mayor
APPROVED AS TO FORM:
Christopher Creech, Acting City Attorney
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Receive an Update on the Security Improvements at the McCarthy Ranch Sewer Lift Station (Main Lift) and Determine that the Condition Continues to Constitute an Emergency (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602)
Category: Consent Calendar-Community Services and Sustainable Infrastructure Meeting Date: 4/15/2025
Recommendation: (1) Receive an update on the security improvements at the McCarthy Ranch Sewer Lift Station; and (2) Determine by a four-fifths vote that the condition continues to constitute an emergency.
BACKGROUND:
Pursuant to Public Contract Code section 22050 and the attached Council Resolution No. 9134, the Director of Public Works, in the case of emergency, may authorize a repair of a public facility and procure the work without giving notice for bids. An emergency is defined as “a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.” Additionally, State law requires the Public Works Director, as the City official with delegated authority to take emergency action, to report any emergency authorization and the reason(s) for the authorization to the City Council not later than seven days after the action, or at its next regularly scheduled meeting if that meeting will occur not later than 14 days after the action. Further, the Public Works Director is required to report why the emergency would not permit a delay resulting from a competitive solicitation for bids and the City Council is required to review the emergency action at every regularly scheduled meeting thereafter until the emergency repair is completed. The City Council shall continue to review the emergency action at every regularly scheduled meeting thereafter until the action is terminated. At each review, the City Council shall determine, by a four-fifths vote, whether there is a need to continue the action.
Consistent with applicable State law and Council Resolution, on July 30, 2024, the Public Works Director declared an emergency and authorized the City to contract with Trofholz Technologies and Diamond Fencing to implement various security and access control improvements to the McCarthy Ranch Sewer Lift Station (Main Lift). Further, within the required timeframe the Public Works Director informed the City Council via Information Memorandum on July 31, 2024, regarding the emergency authorization, the reasons for the authorization, and the cost for repair in a not to exceed amount of $700,000.
PROJECT/STATUS UPDATE:
The perimeter fence has been completed and currently awaiting the materials for the gate replacement. The estimated date for arrival is April 18, 2025, with a two-week installation schedule and a final project completion date sometime the first week of May. Cameras on the electrical building are operational and provide coverage/recording of the main gate as well as the sewer pump station buildings. Access control readers and motions sensors have been installed and are active. Trofholz and the Information Technology Department are currently troubleshooting point-to-point antennas for the cameras in the equipment yard.
FISCAL IMPACT:
Funding for these repairs is available in the City’s Capital Improvement Program (CIP) budget. CIP Project 6124 – Sewer Pump Station Rehabilitation Project will fund the installation of security cameras, card readers, and motion sensors. The funding source of this CIP project is Sewer Infrastructure Fund. The available balance as of 01/07/2025 is $1,277,987.
CIP 6130 – Main Lift Odor Emission Control Project will fund the removal and replacement of the perimeter
fencing. The funding source of this CIP Project are Sewer Infrastructure Fund, and Sewer Treatment Fund.
The available balance as of 01/07/2025 is $14,852.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The emergency repair work is exempt from CEQA, per CEQA Guidelines Section 15301, Existing Facilities and 15302, Replacement or Reconstruction.
RECOMMENDATION:
(a) Receive an update on the security improvements at the McCarthy Ranch Sewer Lift Station. (b) Determine by a four-fifths vote that the condition continues to constitute an emergency.
ATTACHMENT(S):
None.
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Consider a Fee Waiver Request from the Samuel Ayer High School Alumni Association (Staff Contact: Renee Lorentzen, Director of Recreation and Community Services, 408-586-3409)
Category: Consent Calendar-Community Services and Sustainable Infrastructure Meeting Date: 4/15/2025
Recommendation: Approve a Fee Waiver of $1,500 for the Samuel Ayer High School Alumni Association 25th Annual All Class Reunion Picnic at Murphy Park on September 20, 2025.
BACKGROUND:
On February 8, 2025, staff received a Donation and Fee Waiver/Reduction Policy request from the Samuel Ayer High School Alumni Association for their Annual All Class Reunion Picnic on Saturday, September 20, 2025, at Murphy Park. The request is for a $1,500 fee waiver for the open space rental fees and special event permit fees.
ANALYSIS:
One Donation and Fee Waiver/Reduction Policy request application was received by the Recreation and Community Services Department. The application request was for one (1) fee waiver.
Fee Waiver Request
The Samual Ayer High School Alumni Association submitted the required applications and documentation for the Annual All Class Reunion Picnic:
- Open Space Rental Application for Murphy Park
- City Council Donation and Fee Waiver/Reduction Policy request - Non-profit status letter
The Samual Ayer High School Alumni Association is requesting the City Council waive eligible fees for the open space rental fees and special event permit fees in the amount of $1,500. Fees ineligible for waiver include the rental application fee of $30 and refundable security/damage deposit of $1,000. Refundable security/damage deposits are refunded within 30 days of the rental.
Milpitas City Council adopted an updated “City Council Donation and Fee Waiver/Reduction Policy” on June 21, 2022. Per the policy, eligible organizations can request City fees to be waived up to $1,500 or a donation amount up to $500 to be granted upon request. Eligible organizations are defined as “a non-profit organization as described by the Internal Revenue Section such as 501(c)(3) or an intergovernmental agency; Nondiscriminatory, and non-political in nature.” Fee Waiver or Donation requests for events must provide a community benefit within the City of Milpitas proper. Applying organizations must provide proof of non-profit status from the federal Internal Revenue Service or the state Franchise Tax Board.
As required, the Samual Ayer High School Alumni Association has provided a copy of their determination letter from the Internal Revenue Service stating they are tax-exempt organizations. The applicant meets the requirements as outlined in the Council adopted Donation and Fee Waiver/Reduction Policy.
POLICY ALTERNATIVE(S):
Alternative: Do not approve the received fee waiver and donation application as requested.
Pros: The City’s General Fund will not incur the costs of the fees waived.
Con: Denial of the request may not allow the non-profit organization to hold their events.
Reason not recommended: This request is consistent with the Council approved Policy.
FISCAL IMPACT:
$25,000 was approved and included in the FY 2024-25 City budget for City Council’s Unallocated Community Promotions with a current balance of $17,024. If this request is approved by the City Council, then $15,524 would remain in that line item of the current year’s budget.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The action is an organizational or administrative activity of the City government that will not result in direct or indirect physical changes in the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378.
RECOMMENDATION:
Approve a Fee Waiver of $1,500 for the Samual Ayer High School Alumni Association Annual All Class Reunion Picnic at Murphy Park on September 20, 2025.
ATTACHMENT(S):
(a) Fee Waiver Application
(b) IRS Tax Determination Letter
City of Milpitas City Council Non-Profit Donation/Fee Waiver Request Program Application Form #40
Name of Organization Samuel Ayer High School Alumni Association Is there a Milpitas Branch or Affiliation? - Yes
Organization Address (as listed on your 501 (c) 3)
United States
Organization Web Site https://myevent.com/sahsalumniAssociation Organization Contact Name Jacob Abeytia
Organization Contact Phone
Organization Contact Email
Request Type - Fee Waiver (up to $1,500)
Requested Amount (request types cannot be
combined or exceed maximum listed amounts)
$1500
Description of Use of Funds/Fees to be Waived Offset expenses Event Name 25th Annual All Class Reunion Picnic
Event Date(s) Sep 20, 2025
Event Location (Facility Name and Address) Murphy Park
Is your Event Open to the Public Yes
What is you anticipated Event attendance? 250+
What is the purpose of the Event?
This will be the 25th annual Samuel Ayer High School All Class Reunion Picnic. Alumni from all over the country come back to Milpitas to renew friendships and create new memories. Alumni will stay at local hotels and dine at some of their favorite "old" and new restaurants. Other events will be held the same weekend such as class reunions and casual get togethers.
Is your event a Fundraiser Yes
What percentage of your event fundraising
proceeds will benefit the Milpitas Community?
60% or more
How will the Milpitas Community Benefit from this Event? This event raises funds for the Joseph House Scholarship. Joseph House was a past Mayor of Milpitas as well an educator at Samuel Ayer High School.
How will the City's contribution (if approved) be recognized in event media and publicity? It is mentioned on our Facebook Group page, on our flyers and our newsletter. A banner will also be displayed at the picnic.
Upload your Entity Status Letter (Entity Name
listed on this application must match the Entity
Status Letter Name)
Within 60 days after completion of the event for
which a donation was received or a fee waiver
was granted by the City of Milpitas, your
organization will provide a report to the Director
of Recreation and Community Services to include
at minimum: number of participants, copies of all
publicity of the event, any benefit to the
community, amount of funds raised and an
accounting of how the proceeds of the event will
be dispersed.
Failure to abide by the rules and procedures set
forth in the City Council Donation/Fee Waiver
Policy will result in the organization being denied
for funding and/or fee waiver in the future.
Draw your signature into the box below.
Letter 947 (Rev. 2-2020)
Catalog Number 35152P
Department of the Treasury
Internal Revenue Service
Tax Exempt and Government Entities
P.O. Box 2508
Cincinnati, OH 45201
SAMUEL AYER HIGH SCHOOL ALUMNI
ASSOCIATION
C/O JACOB P ABEYTIA
1975 OLD CALAVERAS RD
MILPITAS, CA 95035
Date:
04/19/2023
Employer ID number:
Person to contact:
Name: Customer Service
ID number: 31954
Telephone: 877-829-5500
Accounting period ending:
December 31
Public charity status:
509(a)(2)
Form 990 / 990-EZ / 990-N required:
Yes
Effective date of exemption:
December 9, 2022
Contribution deductibility:
Yes
Addendum applies:
No
DLN:
26053503003983
Dear Applicant:
We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records.
Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter.
If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked.
If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter.
For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities.
Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements.
Sincerely,
Stephen A. Martin
Director, Exempt Organizations
Rulings and Agreements
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Adopt a Resolution to Amend the Site Development Permit and Approve a Density Bonus Permit to Modify the Design and Unit Configuration of a Building at 1355 California Circle (Staff Contact: Jay Lee, Planning Director, 408-586-3077)
Category: Community Development
Meeting Date: 4/15/2025
Recommendation: (1) Conduct a public hearing; and (2) Adopt a resolution to amend the Site Development Permit and approve a Density Bonus Permit for an apartment building at 1355 California Circle, subject to findings and conditions of approval.
BACKGROUND:
On November 7, 2023, the City of Milpitas City Council approved a development consisting of 131 townhome condominium residential units, up to 51-feet in height, a 75-unit residential apartment building, up to 77 feet, four inches in height, for a total of 206 residential units (1355 California Circle Project) submitted by Pulte Homes (Applicant). The development also included a 0.32-acre internal park and associated site improvements on a 6.7-acre site at 1355 California Circle.
On September 12, 2024, Pulte Homes (Applicant) submitted an application requesting a Site Development Permit (SDP) Amendment and Density Bonus Permit to modify the development of a 75 residential-unit apartment building within the 1355 California Circle Project.
The following is a summary of the Applicant’s request:
1. Site Development Permit Amendment: To allow the modification of a previously approved residential apartment building.
2. Density Bonus Permit: To ensure compliance with State Density Bonus Law and ensure the project eligibility for certain concessions and waivers under State Density Bonus Law.
On February 12, 2025, the Planning Commission voted unanimously (4-0) recommending the City Council approve the modification, subject to the findings and Conditions of Approval. Commissioner Kong requested the Applicant work with the residential townhome development homeowners association to potentially allow apartment residents to utilize guest parking within the townhome development.
Staff reviewed the entitlement applications outlined above and found the amendment consistent with the policies, standards, and processes outlined in the Milpitas General Plan 2040 and Zoning Ordinance. This report provides specific details and analysis and recommends the Planning Commission open and close the public hearing, consider the statutory exemption as outlined in CEQA Guidelines Section 15162 (Subsequent EIRs and Negative Declaration) and adopt Resolution No. 25-003, recommending that the City Council approve the above applications, subject to the findings and Conditions of Approval.
ANALYSIS:
Project Description
Pulte Homes has submitted a Site Development Permit (SDP) Amendment and Density Bonus application to modify the 75-residential unit apartment building within the 1355 California Circle Project. The apartment building was previously approved to include the following features:
• A L-shaped apartment building with a contemporary architectural design that includes shades of white, blue, beige, and light and dark grays exteriors.
• Approximately 77 feet and four inches (six-stories) in height. • A unit mix that includes 16 studios, 40 one-bedroom units, and 19 two-bedroom units (totaling 75 units) ranging in size from between 411 to 840 square feet.
• 85 parking spaces (1.13 stalls per residential unit and 1.01 stalls per bedroom). • 31 residential units designated to low-income (51-80 percent Area Median Income) individuals or households.
• 44 residential units designated to moderate-income individuals or households. • Two outdoor amenity areas (one in the front and one in the rear of the building).
The proposed apartment building will incorporate many of the same features as the previously approved building, with the following modifications:
• A U-shaped modern architectural design that includes shades of blue, white, and light gray exteriors • Approximately 65 feet (five-stories) in height.
• A unit mix that includes 30 one-bedroom units, 21 two-bedroom units, and 24 three-bedrooms units (totaling 75 units) ranging in size from between 600 to 1,043 square feet. • 86 parking spaces (1.13 stalls per residential unit and 0.59 stalls per bedroom) • All 75 residential units designated to either low or very low (31-50 percent Area Median Income) income individuals or households.
• Two outdoor amenity areas (one in the front above the first floor and one in the center of the building).
The proposed amendment is eligible for certain concessions, waivers, and parking incentives under State Density Bonus Law (Gov. Code § 65915 et seq.) as more than ten percent (10%) of the total units will be reserved for lower-income households. The “Project Analysis” section of this staff report includes a full discussion of the State Density Bonus provisions related to this Project.
Table 1 below summarize the land use designation and surrounding uses of nearby properties:
Table 1: Surrounding Zoning and Land Uses
General Plan Zoning Existing Uses
Subject
Site
Neighborhood
Commercial Mixed
Use (NCMU)
Mixed Use (MXD) Vacant
North
Neighborhood
Commercial Mixed
Use (NCMU)
Industrial Park (MP) Wholesale Furniture
South
Neighborhood
Commercial Mixed
Use (NCMU)
Mixed Use (MXD) Vacant
East
Neighborhood
Commercial Mixed
Use (NCMU)
Industrial Park (MP) Place of Assembly
West N/A N/A Interstate 880
General Plan Conformance
The Project is consistent with General Plan policies, as demonstrated within Table 2.
Table 2: General Plan Consistency
Policy Conformance
Policy LU 1-4: Continue to provide for a
variety of housing types and densities that
meet the needs of individuals and families
and offer residents of all income levels, age
groups, and special needs sufficient housing
opportunities and choices for locating in
Milpitas.
Consistent. The development includes a total of 206 new housing units, with 75 of those units within the previously approved apartment building. All 75 units would be rental units and offered at a below-market rate. The Project
Applicant would allow Milpitas Unified School District
Employees (MUSD) first right of refusal for the 75
apartment units, consistent with City policy to provide a variety of housing types for individuals and families of all types of income.
Policy LU 4-4: Encourage new development
to facilitate pedestrian, bicycle and transit
access through techniques such as
minimizing building separation from public
sidewalks; providing safe, direct, accessible,
convenient, and pleasant pedestrian
connections; including secure and
convenient bike storage; and orienting
building entrances to transit service.
Consistent. Approving the proposed apartment
modification would not impact the investment into
pedestrian, bicycle and transit access. The developer has designed the project to maintain the existing sidewalks and develop interior walkways to support pedestrian
travel. Bicycle parking will also be developed and bicycle storage areas have been identified in the modified
apartment building. Lastly, a pedestrian crosswalk across California Circle will remain, providing pedestrian access to nearby walking trails and a future public park within the new development.
Policy LU 2-3: Allow densities and
intensities which exceed the generally
allowed ranges defined by the underlying
land use for projects utilizing Density Bonus
provisions (included within the Milpitas
Affordable Housing Ordinance Title XII -
HOUSING Chapter 1 - AFFORDABLE
HOUSING ORDINANCE) including bonuses
for senior housing, affordable housing, and
for projects within designated overlay districts
included in Milpitas Municipal Code Section
12 - Overlay Districts and Standards
Consistent. The apartment modification includes a
proposal to provide all 75 residential units to either low or very-low-income individuals or families, consistent with the GP policy to support density bonuses for affordable
housing.
Zoning Conformance
The proposed apartment modification is consistent with most of the Mixed-Use Zoning (MXD) District development standards, as demonstrated in Table 4. Where conformance cannot be found, the applicant has requested waivers as permitted per State Density Bonus Law, for certain affordable housing projects.
Table 3: Summary of MXD Development Standards
Development
Standard
(MXD)
Minimum Required Proposed Conformance
Density 21-30 du/ac
30.8 du/acre (for the 6.7-
acre site, as contemplated
for the entire project)
Yes, with Density Bonus
Development
Standard
(MXD)
Minimum Required Proposed Conformance
Front Yard
Setback
(east)
Minimum of 8 feet and a
maximum of 15 feet from
back of sidewalk.
4 feet, 9 inches to 13 feet,
7 inches
Yes, with Density Bonus
Waiver
Side Yard
Setback
(north)
10 feet 14 feet, 6 inches Yes
Side Yard
Setback
(south)
10 feet 4 feet, 5 inches Yes, with Density Bonus
Waiver
Rear Yard
Setback
(west)
10 feet 11 feet Yes
Height 3 stories and 45 feet ~65 feet Yes, with Density Bonus Waiver
Landscaping
All required front and street
setback areas shall be
landscaped or paved to
allow for outdoor seating,
display or goods, or street
furniture
All required front and street
setback areas are
landscaped or paved
Yes
Parking
1 bedroom: 1.5 per unit( 45
spaces)
2-3 bedrooms: 2 per unit(
90 spaces)
Guest: Projects with parking
structures: 15 percent of the
total required.( 20 spaces)
Total – 155 spaces
86 spaces Yes, with Density Bonus
Parking Reduction Incentive
Bicycle
Parking
5 percent of the total
required
Total: 8
8 Yes
State Density Bonus Law
State Density Bonus Law (Gov. Code § 65915 et seq.) incentivizes affordable housing by offering developers certain benefits. According to State Density Bonus Law (SDBL), developers that reserve “at least 10 percent of the housing units restricted to lower income residents” are entitled to waivers, concessions, and incentives (which include parking reductions).The city cannot deny a waiver, concession, or incentive unless it can demonstrate the exception will not result in an identifiable cost reduction for the project, have a specific adverse impact upon public health and safety (per Section 50052.5 of the California Health and Safety Code),
would be prohibited by CEQA (Pub. Resources Code, § 21000 et seq.), or otherwise be contrary to state or federal law.
Since the 1355 California Circle Project reserved more than 10 percent of the total housing units to low-income households, the applicant was entitled to waivers and three concessions under SDBL. The Applicant requested (and obtained approval) for the following waivers and concessions in 2023 from the Milpitas Municipal Code (MMC).
1. Density Bonus: The Applicant is permitted to develop more dwelling units than the zoning standard allows.
2. Front Setback: The Applicant is permitted to have an approximately 19-foot front setback when a maximum front setback of 15-feet is required.
3. Building Height: The Applicant is permitted to develop the townhomes and apartment building over the 3 stories, 45 feet height limit is required.
4. Parking Reduction Incentive: The Applicant is permitted to provide 85 parking spaces for the apartment building when 140 parking spaces were required.
5. Additional Parking Incentive: The Applicant is permitted to provide 46 guest vehicle parking spaces for the townhomes and apartment when 52.4 vehicle parking spaces were required.
As previously discussed, the proposed Project will not affect the total number of affordable units previously approved; therefore, the Project is still entitled to additional waivers and the remaining concessions.
Table 4 outlines the modified waivers, new waivers, and parking reduction requested by the Applicant for City Council’s consideration.
Table 4: State Density Bonus – Waivers, Concessions, and Incentives Type of
Modification Standard Applicant Request Justification
Waiver
Previously
Requested
Discretion
Waiver for
Front
Setback
Minimum 8
feet,
Maximum
15 feet
4 feet, 9
inches to
13 feet, 7
inches
A lesser front yard
setback provides
the developer
greater floor area
to increase
affordable units
on-site.
Yes
This waiver is allowed under
State Density Bonus.
Waiver for
Side Setback
10 feet 4 feet, 5
inches
The reduced side
setback is needed
to comply with
Fire requirements
for adequate
space to
maneuver aerial
apparatus along
the northern
property line.
No
This waiver is allowed under
State Density Bonus Law.
Type of
Modification Standard Applicant Request Justification
Waiver
Previously
Requested
Discretion
Waiver for
Building
Height
3 stories
and 45 feet 5 stories
and 65
feet
A greater height
provides the
developer more
floor area to
increase
affordable units
on-site.
Yes
This waiver is allowed under
State Density Bonus Law.
Parking
Reduction
Incentive
155
spaces
(Pursuant
to MMC
Section XI10-53.09)
86 spaces State Density
Bonus Law
dictates minimum
parking standards
for qualifying
affordable
housing
developments.
Yes
This parking reduction is allowed
under State Density Bonus Law.
There are three waivers and one parking incentive that has been requested under SDBL. The applicant has provided a project narrative stating why the concession, waivers, and incentives are appropriate.
The waiver for the front setback, building height, and parking incentive were previously approved by City Council. The new waiver request is associated with the side setback. The applicant states “an aerial apparatus access roadway is required by the Fire Department to serve the building, because it must be within 30’ of the exterior residential wall. Waiver of this side yard setback allows for the building to be within the 30’ range for fire. Due to fire requirements, not granting this side yard setback would preclude the construction of the development of affordable units.” Planning staff agree that the waiver is valid, because not allowing it may adversely impact public health and safety.
Architectural Design
The previously approved apartment building was a six-story, L-shaped contemporary structure with a distinctive façade combining different colors and materials, including three main architectural volumes with varying heights and setbacks and a dark grey, light grey and white color palette and black vinyl windows. The ground floor base podium was made of concrete material and includes large windows and street-level access.
The window patterns were maintained vertically, providing an aesthetic consistency that complimented the structure. Figure 1 is a rendering of the previously approved apartment building and Figure 2 is the first floor site plan.
Figure 1 – Previously Approved Apartment Building - Rendering Figure 2 – Previously Approved Apartment Building – Site Plan
The proposed apartment building has a subtlety different design focus. The five-story modern design is in more of a U-shaped design with sea-green/blue panels with white trim around the vinyl windows. The central white vertical element includes wood-look accents that create visual interest and assist in breaking up the front façade. The subtle roofline variations add architectural interest, but do not mimic the substantial roofline changes of the previously approved apartment. Like the previously approved apartment building, the new design incorporates a base podium. The difference between the previously approved building and the new one is the materials proposed for the podium. The new design includes a brick veneer and large storefront windows. In summary, the overall design provides clean lines and simple geometric forms to create a modern appearance, consistent with the proposed townhomes being built to the south. Furthermore, the new apartment building design has less articulation which lowers costs and makes this project more financially feasible. Figure 3 is a rendering of the new proposed apartment building and Figure 4 is the proposed first floor site plan.
Figure 3 – Proposed Apartment Building - Rendering
Figure 4 – Proposed Apartment Building – Site Plan
Affordable Housing Ordinance
According to Milpitas Municipal Code (MMC) Section XII-1-3.00 (Affordable Housing), an applicant must reserve 15 percent of the total number of dwelling units as affordable units. Per the Affordable Housing Ordinance (AHO), the affordable units need to be “reasonably dispersed” and “reasonably consistent” with the market rate units. Table 5 demonstrates the objective requirements to meet the AHO standards for the 1355 California Circle Project.
Table 5: AHO Requirements
Unit Type Units
Developed
AHO
Requirement
Units
Required
Townhome 131 15 percent 19.65
Apartment 75 15 percent 11.25
Total Units
required 30.9 units
At the November 7, 2023, City Council meeting, the Applicant presented an alternative method of meeting the intent of the AHO, known as an “Affordable Housing Ordinance Exception.” The applicant proposed reserving 31 apartment units for lower-income households, meeting the 15 percent requirement of the total number of dwelling units. The Applicant also proposed reserving the remaining 44 apartment units for moderate-income households, bringing the approved project’s total Below Market Rate (BMR) contribution to 36.4 percent.
Furthermore, the Applicant committed to working with Milpitas Unified School District (MUSD) to provide housing opportunities for their employees that meet the income qualifications. The reservation of more units was proposed in consideration of reserving both townhome and apartment affordable units. The City Council approved the AHO exception.
The proposed SDP amendment and Density Bonus Permit will not change the conditions of the previous approved project. The only difference is that instead of reserving 15 percent of the total units for low-income households, 36.4 percent of the total units will be reserved for either low or very low-income households, significantly increasing the opportunities to provide housing for all income levels. The Applicant is requesting the City Council agree to again approve the AHO exception, based on the findings in the staff report and resolution.
Additionally, Milpitas Municipal Code Section XII-1-3.03 generally requires concurrent construction of the market rate and affordable housing products within a project. The City Council previously approved an exception to this requirement allowing up to 65% of the market rate townhouses to be issues certificates of occupancy prior to beginning construction on the rental units in the tower. To accommodate the delayed construction timeline from the project redesign and the need to secure a new affordable housing developer for the tower, the Applicant is now requesting that the City Council allow the issuance of certificates of occupancy to be issued for up to 85% of the market rate townhouses prior to the foundation for the residential tower being poured with the remainder being issuable after that occurrence.
POLICY ALTERNATIVE(S):
Alternative 1: Deny the applicant’s request for a Site Development Amendment.
Pros: By denying the Applicant’s request for a Site Development Amendment, the Applicant would be conditioned to develop an apartment building that was previously approved with a design that has already been reviewed and approved by the City Council.
Cons: The Applicant has expressed concerns that the previously approved apartment design cannot be built because the affordable housing developer that proposed the design (Pacific West Communities, Inc.), is no longer able to develop the Project. If the amendment is denied, the current affordable housing developer will be unable to construct the affordable apartments and the Applicant will need to find another affordable housing developer to complete this portion of the Project.
Reason for Not Recommending: The Applicant is proposing a similar project with minor modifications that will increase the affordability previously approved, by reserving 100% of the apartment units to either low or verylow income households.
FISCAL IMPACT:
Economic & Planning Systems, Inc. (EPS) conducted a Fiscal Impact Analysis for the 1355 California Circle Project, which was approved on November 7, 2023. The analysis found the City would financially benefit from the Project, with an annual net positive of $169,000 following full project construction. The proposed modification would not affect the fiscal benefit.
The City has collected over $3.9 million dollars in park-in-lieu fees for the 1355 California Circle Project, which were based on 206 residential units, including the 75 apartment units. If the City does not allow 75 apartment units, the total park-in-lieu fee will need to be recalculated to a lower dollar amount. Furthermore, additional impact fees such as stormwater connection, water connection, sewer connection, wastewater treatment, and the public art fees will need to be recalculated.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
On November 7, 2023, the City Council certified a Final Environmental Impact Report (FEIR) (SCH#2022110251) for the 1355 California Circle Project by holding a duly noticed public hearing on the EIR, presented the Findings of Fact and a Statement of Overriding Consideration, considered all written and oral reports of staff and public testimony on the matter, and such matters are reflected in the record of the matter
and determined that the benefits of the 1355 California Circle Project outweigh its potential significant environmental impact by adopting a Statement of Overriding Consideration.
On September 12, 2024, Pulte Homes applied to modify the development of a 75 residential-unit apartment building that was part of the 1355 California Circle Project. The modified apartment building will be lower in height (65 feet compared to 74 feet) and larger in floor area (84,907 square feet compared to 66,767 square feet), yet the overall building footprint is not substantially changing. The number of units (75 total) will remain the same and one additional parking space (86 total) will be added.
It is for these reasons the proposed Project is exempt pursuant to CEQA Guidelines Section 15162 (Subsequent EIRs and Negative Declaration), which states that when an EIR has been certified or a negative declaration has been adopted for a project, no subsequent EIR shall be prepared for that project unless the lead agency determines, on the basis of substantial evidence in the light of the whole record, that either a substantial change (as described per CEQA Guidelines Section 15162 (a)(1) and (2)) or new information of substantial importance (as described per CEQA Guidelines 15162 (a)(3)(A)(B)(C)) have occurred. No substantial change or no information of substantial importance has been determined based on the analysis of the proposed modification. Attachment (b) is a staff memorandum providing further analysis of the Section 15162 CEQA exemption.
RECOMMENDATION:
(1) Conduct a public hearing.
(2) Adopt a resolution to amend the Site Development Permit and approve a Density Bonus Permit for an apartment building at 1355 California Circle, subject to findings and conditions of approval.
ATTACHMENT(S):
a) City Council Resolution
b) Memorandum
c) Planning Commission Staff Report
d) Planning Commission Meeting Minutes
e) Planning Commission Resolution
f) Project Narrative
g) Project Plans
RESOLUTION NO. _________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS APPROVING SITE DEVELOPMENT PERMIT AMENDMENT NO. SA24-0005 AND DENSITY BONUS PERMIT NO. DB24-0002 TO MODIFY A PREVIOUSLY APPROVED 75-UNIT APARTMENT BUILDING, DEVELOP 86 VEHICLE PARKING
SPACES, TWO ROOFTOP AMENDITY AREAS, AND ASSOCIATED SITE IMPROVEMENTS WITHIN THE “1355 CALIFORNIA CIRCLE PROJECT” ON A
0.94-ACRE PARCEL AT 1355 CALIFORNIA CIRCLE AND MAKING THE FINDING
OF CEQA EXEMPTION
WHEREAS, the City of Milpitas, California (the “City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, California Government Code Section 65800 et seq. authorizes the adoption and administration of zoning laws, ordinances, rules, and regulations by cities as a means of implementing the General Plan; and
WHEREAS, Section 3.03 of Chapter 10 Zoning of Title XI of the Milpitas Municipal Code, divides the City into zoning districts; and
WHEREAS, on November 7, 2023, the City Council of the City of Milpitas approved a development of a multi-family residential project consisting of 13 residential buildings, up to 51- feet in height, and one residential apartment building, up to 78-feet in height, for a total of 206 residential units, with 393 vehicle parking spaces, a 0.32-acre internal park, and associated site improvements located at 1355 California Circle (“the 1355 California Circle Project”) submitted by Pulte Homes Company LLC (“Applicant”). The approval included the following entitlements:
a. General Plan Text Amendment (GP22-0001): To remove language associated with the California Circle Specific Plan within the General Plan 2040 by amending the Neighborhood Commercial Mixed-Use (NCMU) designation (pg. LU-6), removing the “California Circle Specific Plan Overlay” statement (pg. LU-8) and amending Action LU-2b (pgs. LU-17 and LU-18).
b. Zoning Map Amendment (ZA22-0001): To amend the zoning map to change the property zoning designation from Industrial Park (MP) to Mixed-Use District (MXD). c. Site Development Permit (SD22-0003) to allow the development of a multi-family residential project consisting of 13 residential buildings, up to 51 feet in height, and one residential apartment building, up to 78 feet in height, for a total of 206 residential units on a 6.7-acre site.
d. Conditional Use Permit (UP22-0001) to allow for condominium use, associated subdivision, and tandem parking.
e. Vesting Tentative Map (MT22-0001) to establish 14 lots, 131 residential condominium spaces, and related common areas.
2 f. Density Bonus Permit (DB23-0003) to ensure compliance with State Density Bonus law and regulations and grant a modification of the distribution requirement so affordable units can be constructed in the apartment building only. g. Tree Removal Permit (TR23-0021) to remove 27 ordinance-sized trees and replace them with 269 new trees.
h. Environmental Assessment (EA22-0002: To review and assess all requested entitlements for consistency with the California Environment Quality Act (CEQA).
WHEREAS, in order to evaluate and approve the 1355 California Circle Project under the California Environmental Quality Act (“CEQA,” codified at Public Resources Code § 21000, et seq., as further governed by the CEQA Guidelines, found at 14 C.C.R. § 15000, et seq.), an environmental impact report was prepared (the Draft EIR, as revised by the Final EIR’s errata section, together with the other sections of the Final EIR, are collectively referred to herein as the “EIR,” State Clearinghouse No. 2022110251); and
WHEREAS, on November 7, 2023, the City Council of the City of Milpitas certified the EIR for the 1355 California Circle Project by making environmental findings pursuant to CEQA and adopting a statement of overriding considerations and a mitigation monitoring program; and WHEREAS, on September 12, 2024, Pulte Homes Company LLC submitted an application to the City of Milpitas to modify the physical elements of the residential apartment building (“Project”) previously approved within the 1355 California Circle Project. The Project requires approval of the following entitlements:
a. Site Development Permit Amendment to change the overall design of the previously approved apartment building by lowering the height (from approximately 78 feet and six stories to approximately 65 feet and five stories), increasing the residential floor area (84,097 square feet compared to 66,767 square feet), modifying the unit type (replace 16 studios, 40 one-bedroom units, and 19 two-bedroom units with 30 one-bedroom units, 21 two-bedroom units, and 24 three-bedroom units), increase the number of vehicle parking spaces (from 85 parking spaces to 86 parking spaces) and changing the design, colors, and materials of the apartment building. Additional amendments include encroaching into the front and side yard setback, allowing a building height over 45 feet and a parking reduction, as permitted by State Density Bonus Law through waivers. b. Density Bonus Permit to ensure compliance with State Density Bonus law and ensure the project eligibility for certain concessions, waivers, and parking incentives under State Density Bonus Law. Furthermore, the application proposed to modify the previous entitlement that reserved 31 apartment units for low-income households and 44 apartment units for moderate-income households (totaling 75 affordable housing units) into reserving all 75 residential units for either low or very low-income households.
3 WHEREAS, the Project is exempt pursuant to CEQA Guidelines Section 15162 (Subsequent EIRs and Negative Declaration) which is permitted when an EIR has been certified or a negative declaration adopted for a project, and therefore no subsequent EIR shall be prepared so long as the lead agency can demonstrate if changes to a project warrant a subsequent negative declaration, addendum, or no further documentation; and; WHEREAS, the Planning Department recommends the City Council determine this Project is found to be consistent with the goals, policies, and regulations of the California Density Bonus Law (Government Code Section 65915 et seq.), Milpitas General Plan 2040, and Milpitas Zoning Ordinance, specifically Milpitas Municipal Code Section XI-10-54.15 (Density Bonus for Affordable Housing Developments), which continues to allow an exception of the distribution requirement of affordable units for a project that better serves the affordable housing need in the City and permits waivers and concessions to development standards to facilitate development of the project, as analyzed and documented in the staff report; and WHEREAS, the Planning Commission is an advisory body to the City Council pursuant to Milpitas Municipal Code Section XI-10-64.03 (Consideration of Concurrent Applications), where, as here, a Density Bonus Permit pursuant to Milpitas Municipal Code Section XI-10-
54.15is required, and the City Council is the highest review authority for the Project and, accordingly, all review by other bodies with approval authority over the application shall be in the form of a recommendation to the City Council; and
WHEREAS, on February 12, 2025, the Planning Commission held a duly noticed public hearing, during which meeting the Planning Commission considered the categorial exemption as well as the Site Development Permit Amendment No. SA24-0005 and Density Bonus Permit No.
DB24-0002 for 1355 California Circle Modified Apartment Building, heard a presentation from staff; and had the opportunity to hear from members of the public and closed the public hearing on the item; and
WHEREAS, by adoption of Resolution No. 25-003, the Planning Commission recommended that the City Council approve Site Development Permit Amendment SA24-0005 and Density Bonus Permit DB24-0002 for 1355 California Circle Modified Apartment Building; and
WHEREAS, the documents and other materials which constitute the record of proceedings upon which the City Council bases the recommendation and the findings contained within this Resolution are available and may be reviewed at Milpitas City Hall, located at 455 E. Calaveras Boulevard, Milpitas, California 95035; and
WHEREAS, on April 15, 2025, the City Council held a duly noticed public hearing, during which meeting the City Council considered the Site Development Permit Amendment SA24-0005 and Density Bonus Permit DB24-0002 for 1355 California Circle Modified Apartment Building, heard a presentation from staff, and had the opportunity hear from members of the public; and WHEREAS, the findings and conclusions made by the City Council pursuant to this Resolution are based upon the oral and written evidence before it as a whole; and
4 WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:
SECTION 1. Recitals
The City Council has duly considered the full record before it, which may include but is not limited to such things as the published staff report, oral and written testimony by staff, the Planning Commission, City Council and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.
SECTION 2. Record
The location and custodian of the documents or other material which constitute the record of proceedings upon which this decision is based is within the Planning Department, City of Milpitas, 455 East Calaveras Boulevard, Milpitas, California 95035 SECTION 3. California Environmental Quality Act (CEQA)
This Project is exempt from further environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15162 (Subsequent EIRs and Negative Declarations) which states that when a EIR has been certified or a negative declaration has been adopted for a project, no subsequent EIR shall be prepared for the that project unless the lead agency determines, on the basis of substantial evidence in the light of the whole record, that either a substantial change (as described per CEQA Guidelines Section 15162 (a)(1) and (2)) or new information of substantial importance (as described per CEQA Guidelines 15162 (a)(3)(A)(B)(C)) have occurred. No substantial change or no information of substantial importance has been determined based on the analysis of the proposed modification. The previously certified Final Environmental Impact Report (FEIR) (SCH#2022110251) for the 1355 California Circle Project remains a sufficient environmental analysis for the project as amended, and the mitigation measures, including the mitigation monitoring and reporting program therein established, should be adopted as conditions of the project approval.
SECTION 4. Development Fees
The Project is subject to the Parkland Impact Fee and the Public Art Fee. The City Council finds and determines, based upon the full record before it, including studies, analysis, and approvals supporting the adoption of these fees that there is an essential nexus between these fees and the Project and these fees are roughly proportional to the Project’s impact on the City’s land use and other interests.
The purposed of the Parkland Impact Fee, as adopted on June 15, 1976, by Ordinance No.
18.17 and amended thereafter, is to finance open space for park or recreational purposes as a condition of approval of a subdivision map as contemplated by the Subdivision Map Act. The city
5 has adopted a General Plan containing a Recreation Element with definite principles and standards for the park and recreational facilities to serve the residents of the city and through this obligation requires dedication of land, payment of a fee, or both to proportionately contribute to this plan and provide park and recreational facilities to serve future residents of such subdivision. The Project will be supported by the infrastructure financed by the Parkland Impact Fee. The Council finds that an essential nexus exists between the basic public infrastructure facilities financed by the fee and the Project, which those facilities will support.
In adopting and updating over time the Parkland Impact Fee, the City relied upon studies to ensure that each project would pay only its fair share of the basic public infrastructure facilities.
The City found and determined through this study that the public interest, convenience, health, welfare, and safety require that eighteen and one-half (18-½) acres of property, for each one thousand (1,000) persons residing within this City, be devoted to park and recreational purposes.
This fee is made proportionate to the population of each project and the consequent increase in infrastructure for this additional residential need. The land and fees received are used only for the purpose of providing park and recreational facilities to serve the subdivision for which received, and the location of the land and amount of fees bear a reasonable relationship to the use of the park and recreational facilities by the future inhabitants of the subdivision. The Council finds that Parkland Impact Fee is roughly proportional to the Project’s impact on the City’s land use interest.
The purpose of the Public Art Fee, as adopted on May 19, 2015, by Ordinance No. 38.821, promote the aesthetics and arts in the City of Milpitas by requiring the inclusion of a public artwork component in new private development projects in Milpitas. Developers may either include publicly accessible works of art of placement in the development itself or contribute a Public Art Program In-Lieu Contribution as a condition of project approval. This obligation therefore should foremost provide a direct public infrastructure improvement in the Project itself and only require contribution at the applicant’s decision not to install improvements within the Project. The Council finds that an essential nexus exists between the basic public infrastructure facilities financed by the fee and the Project, which those facilities will support.
In adopting the Public Art Fee, the City relied upon studies to ensure that each project would pay only its fair share of the basic public infrastructure facilities. The City found and determined through this study that the public interest, convenience, health, welfare and safety require that private residential building developments of 20 or more new dwelling units shall devote an amount not less than one-half of one percent of Building Development Costs for acquisition and installation of Publicly Accessible Art on the development site. This obligation therefore proportionally requires the developer to contribute proportionately in the first instance to the aesthetics and arts for the Project itself. The Council finds that the Public Art Fee is roughly proportional to the Project’s impact on the City’s land use interest.
SECTION 5. Site Development Amendment Permit
The City Council makes the following findings based on the evidence in the public record in support of Site Development Permit No. SA24-0005, as referenced as “1355 California Circle Modified Apartment Building,” dated November 18, 2024, on file with the Planning Department:
6 1. The layout of the site and design of the proposed buildings, structures and landscaping are compatible and aesthetically harmonious with adjacent and surrounding development.
The 1355 California Circle Project consists of 131 townhome condominium units and 75 apartment units and associated site amenities on a 6.7-acre site. The proposed modification of the apartment building structure within the 1355 California Circle Project will remain compatible with the townhome condominium design. The previously approved townhome and redesigned apartment building will incorporate contemporary architectural features consistent with residential structures along California Circle. The modified apartment building height will be approximately 65 feet, consistent with the approximately 40 feet tall townhome structures in the immediate area. The modified apartment building maintains a strong relationship to the street in that its primary entrance is oriented toward the street. The building’s design features exterior plaster walls, vinyl windows, accented with brick veneer along the ground floor, along with an aluminum storefront system to create an aesthetically harmonious development.
2. The Project is consistent with the Milpitas Zoning Ordinance.
The proposed modification is generally consistent with the Milpitas Zoning Ordinance and MXD zoning standards, as demonstrated in Table 1, below:
Table 1: Summary of MXD Development Standards
Development
Standard
(MXD)
Minimum Required Proposed Conformance
Density 21-30 du/ac
30.8 du/acre (for the 6.7-
acre site, as contemplated
for the entire project)
Yes, with
Density Bonus
Front Yard
Setback
(east)
Minimum of 8 feet and a
maximum of 15 feet from
back of sidewalk.
4 feet, 9 inches to 13 feet, 7
inches
Yes, with
Density Bonus
Waiver
Side Yard
Setback
(north)
10 feet 14 feet, 6 inches Yes
Side Yard
Setback
(south)
10 feet 4 feet, 5 inches
Yes, with
Density Bonus
Waiver
Rear Yard 10 feet 11 feet Yes
7 Development
Standard
(MXD)
Minimum Required Proposed Conformance
Setback
(west)
Height 3 stories and 45 feet ~65 feet
Yes, with
Density Bonus
Waiver
Landscaping
All required front and street
setback areas shall be
landscaped or paved to
allow for outdoor seating,
display or goods, or street
furniture
All required front and
street setback areas are
landscaped or paved
Yes
Parking
1 bedroom: 1.5 per unit
(45 spaces)
2-3 bedrooms: 2 per unit
(90 spaces)
Guest: Projects with parking
structures: 15 percent of the
total required.
(20 spaces)
Total – 155 spaces
86 spaces
Yes, with
Density Bonus
Parking
Reduction
Incentive
Bicycle
Parking
5 percent of the total
required
Total: 8
8 Yes
The proposed multi-family residential building is permitted in the MXD zoning district. The project design conforms to the site and development standards of the MXD zone. The apartment modification also conforms with MMC Section XI-10-54.015 (Density Bonus for Affordable Housing Developments) and XI-10-57.05 (Density Bonus Permits). Where exceptions from the MXD standards are needed, the applicant has requested waivers and parking exceptions pursuant to the State Density Bonus Law (Gov. Code § 65915 et seq.). The requested waivers and parking exception will support the development of affordable housing on a site where it would not otherwise be possible through a strict application of the specified zoning standard.
3. The Project is consistent with the Milpitas General Plan
8 The proposed Project is consistent with the Milpitas General Plan as demonstrated and outlined in Table 2, below:
Table 2: General Plan Consistency
Policy Conformance
Policy LU 1-4: Continue to provide for a
variety of housing types and densities that
meet the needs of individuals and families and
offer residents of all income levels, age
groups, and special needs sufficient housing
opportunities and choices for locating in
Milpitas.
Consistent. The development includes a total
of 206 new housing units, with 75 of those
units within the previously approved
apartment building. All 75 units would be
rental units and offered at a below-market rate.
The Project Applicant would allow Milpitas
Unified School District Employees (MUSD)
first right of refusal for the 75 apartment units,
consistent with City policy to provide a variety
of housing types for individuals and families
of all types of income.
Policy LU 4-4: Encourage new development
to facilitate pedestrian, bicycle and transit
access through techniques such as minimizing
building separation from public sidewalks;
providing safe, direct, accessible, convenient,
and pleasant pedestrian connections;
including secure and convenient bike storage;
and orienting building entrances to transit
service.
Consistent. Approving the proposed
apartment modification would not impact the
investment into pedestrian, bicycle and transit
access. The developer has designed the project
to maintain the existing sidewalks and develop
interior walkways to support pedestrian travel.
Bicycle parking will also be developed and
bicycle storage areas have been identified in
the modified apartment building. Lastly, a
pedestrian crosswalk across California Circle
will remain, providing pedestrian access to
nearby walking trails and a future public park
within the new development.
Policy LU 2-3: Allow densities and intensities
which exceed the generally allowed ranges
defined by the underlying land use for projects
utilizing Density Bonus provisions (included
within the Milpitas Affordable Housing
Ordinance Title XII - HOUSING Chapter 1 -
AFFORDABLE HOUSING ORDINANCE)
including bonuses for senior housing,
affordable housing, and for projects within
designated overlay districts included in
Milpitas Municipal Code Section 12 - Overlay
Districts and Standards
Consistent. The apartment modification
includes a proposal to provide all 75 residential
units to either low or very-low-income
individuals or families, consistent with the GP
policy to support density bonuses for
affordable housing.
9 Furthermore, as the Project is an eligible housing project under State Density Bonus Law, Government Code Section 65915(p)(5), the Project is entitled to waivers, concessions and incentives. The requested waivers and parking incentives will support the development of affordable housing units on a site where it would not otherwise be possible through a strict application of the specific standard.
SECTION 6. Density Bonus Permit
The City Council makes the following findings based on the evidence in the public record in support of Density Bonus Permit No. DB24-0002, as referenced as 1355 California Circle Modified Apartment,” dated November 18, 2024, on file with the Planning Department:
1. The maximum allowable base density specified in the General Plan, including any other permitted increases in density
The previously approved development includes 131 townhome condominiums and 75 apartment units, equaling to 30.8 dwelling units per acre, meeting the General Plan density allowed the NCMU land use designation. The proposed modification will not affect the total number of units or density.
2. All affordable units shall be reasonably dispersed throughout the project, shall contain on average the same number of bedrooms as the non-affordable units in the project, and shall be comparable with the non-affordable units in terms of appearance, materials and finished quality. The Planning Commission may recommend to the City Council and/or Redevelopment Agency modifying the requirements as to unit size or type, if it is found that such a modification would better serve the affordable housing need of Milpitas.
The previously approved development received an exception to this standard. Instead of providing 19 affordable townhome condominiums and 11 affordable apartment unit (15 percent of the total number of dwelling units), the applicant reserved 31 apartment units for lower-income households and 44 apartment units for moderate-income households, bringing the total BMR contribution to 36.4 percent of the total number of dwelling units, adding 44 additional deed restricted units to it’s the City of Milpitas’s affordable housing stock and helping the City meet its Regional Housing Needs Allowance (RHNA). The proposed modification will reserve all 75 apartment units to either low or very low-income households, further increasing the affordable housing stock to all income level households. Furthermore, the developer has committed to working with Milpitas Unified School District to market housing opportunities for their employees.
3. Prior to final building inspection and occupancy for a project containing affordable units, the applicant shall execute and record at the Santa Clara County Recorder's Office the City's Agreement Imposing Restrictions on Real Property, which Agreement shall explain the affordability requirements. The agreement shall be approved by the Milpitas City Attorney prior to recordation.
10 The Project has been conditioned to provide an agreement to the City of Milpitas explaining the affordability requirements, processes and procedures, to the satisfaction of the Milpitas City Attorney prior to the release of any Certificate of Occupancy.
4. Retaining Affordability. A developer shall agree to, and the City shall insure continued affordability of, all lower- or very low-income density bonus units for thirty (30) years or a longer period of time, if required by the construction or mortgage financing assistance program, mortgage insurance program, or rental subsidy program.
Prior to final building inspection and occupancy for the modified apartment building, the applicant shall execute and record at the Santa Clara County Recorder’s Office the City’s Agreement Imposing Restrictions on Real Property, which Agreement shall explain the affordability requirements, including continued affordability for low and very low-income households. The agreement shall be approved by the Milpitas City Attorney prior to recordation.
5. Affordable Rents. Those units targeted for lower-income households, as defined in Section 50079.5 of the Health and Safety Code shall be affordable at a rent that does not exceed thirty (30%) of sixty (60%) percent of the Santa Clara County median income. Those units targeted for very low-income households, as defined in Section 50105 of the Health and Safety Code, shall be affordable at a rent that does not exceed thirty (30%) of fifty (50%) percent of County median income.
All 75 apartment units will be targeted to either low or very low income households, as defined in Section 50079.5 of the Health and Safety Code, which states that lower-income households shall be affordable at a rent that does not exceed thirty (30%) of sixty (60%) percent of the Santa Clara County median income and units targeted to very low-income households, as defined in Section 50105 of the Health and Safety Code, shall be affordable at a rent that does not exceed thirty (30%) of fifty (50%) percent of County median income.
6. Relation to Statute. Density bonus requirements not specified in these regulations shall be governed by the State Density Bonus Law, Government Code section 65915, et seq.
Any density bonus requirements not specified in the City’s Municipal Code shall be governed by the State Density Bonus Law, Government Code Section 65915, et seq.
Density Bonus Concessions, Incentives and Waivers
In accordance with California Government Code Section 65915 and MMC Section X-10-
54.15, the City must grant the requested incentives/concessions unless the City can make either of the following findings in writing and based on substantial evidence:
a. The concession is not required in order to provide for affordable housing costs as defined in State Health and Safety Section 50052.2 or for rents for the affordable units pursuant to Section XI-10-54.15(D)(5), Standards, of Chapter 10 (Zoning) of the Milpitas Municipal Code.
11 b. The concession would have a specific adverse impact as defined in State Government Code Section 65589.5(d) (2) upon the public health and safety or the physical environment, or on any real property that is listed in the California Register of Historical Resources and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact without rendering the development unaffordable to low- and moderate-income households
If findings cannot be made, then the proposed concessions/incentives and waivers must be granted, based on the requirements of the City’s Municipal Code and California Government Code Sections 65915 – 65918.
The City does not have substantial evidence to demonstrate that the concessions/incentives and waivers described in Table 3, below, would fail to result in actual and identifiable cost savings, and/or that these savings are unnecessary to provide the level of affordability proposed.
Moreover, the City has no substantial evidence that any of the requested concessions, incentives or waivers would result in any specific, adverse impacts to public health, safety, the physical environment, or historical resources. Accordingly, the City Council hereby approves such requested concessions/incentives and waivers.
Table 3: State Density Bonus – Concessions, Waivers and Incentives Type of
Modification Standard Applicant Request Justification
Waiver
Previously
Requested
Discretion
Waiver for
Front
Setback
Minimum
8 feet,
Maximum
15 feet
4 feet, 9
inches to
13 feet, 7
inches
A lesser front
yard setback
provides the
developer
greater floor
area to
increase
affordable
units on-site.
Yes
This waiver is
allowed under
State Density
Bonus Law and
must be granted by
the city.
12 Type of
Modification Standard Applicant Request Justification
Waiver
Previously
Requested
Discretion
Waiver for
Side Setback
10 feet 4 feet, 5
inches
The reduced
side setback is
needed to
comply with
Fire
requirements
for adequate
space to
maneuver
aerial
apparatus
along the
northern
property line.
No
This waiver is
allowed under
State Density
Bonus Law and
must be granted by
the city.
Waiver for
Building
Height
3 stories
and 45 feet 5 stories
and 65 feet
A greater
height
provides the
developer
more floor
area to
increase
affordable
units on-site.
Yes
This waiver is
allowed under
State Density
Bonus Law and
must be granted by
the city.
Parking
Reduction
Incentive
155 spaces
(Pursuant
to MMC
Section XI10-53.09)
86 spaces State Density
Bonus Law
dictates
minimum
parking
standards for
qualifying
affordable
housing
developments.
Yes
This parking
reduction is
allowed under
State Density
Bonus Law and
must be granted by
the city.
SECTION 7. Affordable Housing Ordinance Exception
The City Council may allow an exception to the requirement to construct on-site affordable units for a residential ownership project when the applicant contributes to the City's affordable housing needs through one of the alternatives set forth in MMC Sections XII-1-4.00-XII-1-4.02,
13 provided that prior to City Council approval to the requested exception, the City Council must make the following findings:
1. The development as proposed with the exception as provided pursuant to this Section would further the City's low and/or moderate-income housing goals as contained in the Housing Element; and
In order to comply with this section, the ordinance requires the Project to provide 19 townhomes, as moderate-income, and 11 apartment units, as low-income, for affordable housing, for a total of 31 affordable housing units. The applicant proposes to deviate from the ordinance and meet the City’s affordable housing requirement by not reserving any townhome units but reserving 75 apartment units for either low or very low-income households, exceeding the 15 percent requirement of the total number of dwelling units. By granting this exception, the City would add 75 affordable housing units into the Milpitas housing stock which supports the City’s RHNA obligation.
2. The development with the exception either (i) will result in at least two of the following:
a) The development of a larger number of deed-restricted affordable units than would be created under the on-site requirement;
b) The development of a larger number of deed-restricted affordable bedrooms than would be created under the on-site requirement;
c) The development of a larger amount of deed restricted affordable living area than would be created under the on-site requirement;
d) The development of deed-restricted affordable units at a lower average income target as compared to the affordable units that would be created under the on-site requirement;\ or (ii) will provide other community benefits that exceed the benefit of constructing on-site affordable units.
The proposed development, with the exception, will result in a larger number of deed-restricted affordable bedrooms and a larger amount of deed-restricted affordable living area than would be created under the on-site requirement. The total number of bedrooms under the applicant’s modification would be 144, whereas the required number would be 74 bedrooms. The total square footage of living space under the applicant’s modification would be 61,250, whereas the required amount of living space would be 41,548 square feet. Lastly, the developer has committed to working with Milpitas Unified School District to provide housing opportunities for their employees.
SECTION 8. Severability
If any section, subsection, sentence, clause, phrase, or portion of this Resolution is for any reason held incorrect, invalid, illegal, or unenforceable, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have passed each section, subsection, phrase, or clause thereof irrespective of the fact that any one or
14 more sections, subsections, phrases or clauses be declared incorrect, invalid, illegal, or unenforceable.
SECTION 9. City Council Approval
The City Council hereby approves Site Development Permit Amendment No. SD24-0005 and Density Bonus Permit No. DB24-0002 (subject to the Conditions of Approval attached hereto and incorporated herein as Exhibit “1”) based on the above findings.
PASSED AND ADOPTED this _________ day of __________ 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
___________________________
Suzanne Guzzetta, City Clerk
APPROVED:
Carmen Montano, Mayor
APPROVED AS TO FORM:
Christopher Creech, Acting City Attorney
15 EXHIBIT ‘1’
CONDITIONS OF APPROVAL
PULTE HOMES AFFORDABLE APARTMENTS MODIFICATION, WHICH
INCLUDES THE DEVELOPMENT OF A U-SHAPED, MODERN ARCHITECTURAL APARMENT BUILDING, APPROXIMATELY 65 FEET (FIVE-STORIES) IN HEIGHT, A UNIT MIX OF 30 ONE-BEDROOM UNITS, 21 TWO-BEDROOM UNITS, AND 24 THREE-BEDROOM UNITS (TOTALING 75 UNITS) RANGING IN SIZE BETWEEN 600 TO 1,043 SQUARE FEET, WITH 86 VEHICLE PARKING SPACES, AND ALL UNITS DESIGNATED FOR EITHER LOW (51-80 PERCENT AREA MEDIAN INCOME) OR VERY LOW-INCOME (31-50 PERCENT AREA MEDIAN INCOME)
HOUSEHOLDS
SITE DEVELOPMENT AMENDMENT PERMIT NO. SA24-0005
DENSITY BONUS PERMIT NO. DB24-0002
GENERAL CONDITIONS
1. General Compliance: The Permittee and owner, including all successors in interest (collectively "Permittee") shall comply with each and every condition set forth in this Permit known as “1355 California Circle Modified Apartment”, dated November 18, 2024, on file with the Planning Department and all conditions within Resolution #9283 (Exhibit ‘2’). This Site Development Amendment Permit No. SA24-0005 and Density Bonus Permit No.
DB24-0002 (collectively "Permit") shall have no force or effect, and no building permit shall be issued for the apartment building, unless and until all things required by the belowenumerated precedent conditions have been performed or caused to be performed. The Permittee shall develop the site in accordance with the approved Attachments and as modified by these Conditions of Approval, and in compliance with the 1355 California Circle Project Mitigation Monitoring Plan (MMP), as demonstrated in the 1355 California Circle Project FEIR.
2. Effective Date: Unless there is a timely appeal filed in accordance with the Milpitas Zoning Code, the date of approval of this Permit is the date on which the City Council approved this Permit.
3. Acceptance of Permit: Should Permittee fail to file a timely appeal within twelve (12) calendar days of the date of approval of this Permit, inaction by Permittee shall be deemed to constitute each of the following:
a. Acceptance of this Permit by Permittee; and
b. Agreement by the Permittee to be bound by, comply with, and to do all things required of or by Permittee pursuant to all of the terms, obligations, and conditions of this Permit.
4. Permit Expiration: Pursuant to Section XI-10-64-06 of the Milpitas Municipal Code, this Permit shall become null and void if the activity permitted by this Permit is not commenced
16 within two (2) years from the date of approval, or for a project submitted with a tentative map, within the time limits of the approved tentative map. Pursuant to Section XI-10-64.06(B) of the Milpitas Municipal Code, an activity permitted by this Permit shall be deemed to have commenced when the Project:
a. Completes a foundation associated with the Project; or b. Dedicates any land or easement as required from the zoning action; or c. Complies with all legal requirements necessary to commence the use, or obtains an occupancy permit, whichever is sooner.
5. Time Extension: Pursuant to Section XI-10-64.07 of the Milpitas Municipal Code, unless otherwise provided by State law, Permittee shall have the right to request a one-time extension of the Permit if the request is made in writing to the Planning Division prior to the expiration date of the approval. (P)
6. Project Job Account: If Permittee's project job account is at any time delinquent or below the required deposit amount, City will not continue to review or process the application until Permittee's project job account is paid in full and the required deposit has been made.
Additionally, prior to the issuance of any building permit or occupancy permit as applicable, Permittee shall pay in full the Project account balance and establish a remaining balance of at least twenty-five percent (25%) of the required initial deposit. (P/E)
7. Notice: Pursuant to California Government Code Section 66020, any protest filed in court relating to the imposition of fees, dedication, reservations, or other exactions to be imposed on the development project shall be filed within ninety (90) days after the date of the adoption of this Resolution. This provision serves as notice from the local agency to the Permittee that the ninety (90) day period in which the Permittee may file a protest has begun under California Government Code Section 66020(d)(1).
8. Cost and Approval: Permittee shall fully complete and satisfy each and every condition set forth in this Resolution and any other condition applicable to the Project to the sole satisfaction of the City. Additionally, Permittee shall be solely responsible and liable for the cost to satisfy each and every condition. (ALL)
9. Conditions: Each and every condition set forth in this Exhibit shall apply to the Project and continue to apply to the Project so long as the Project is operating under the permits and approvals in this Resolution. (ALL)
10. Compliance with Laws: The construction, use, and all related activity authorized under this Permit shall comply with all applicable local, state and federal laws, rules, regulations, guidelines, requirements and policies. (CAO/P/E/B)
11. Indemnification: To the fullest extent permitted by law, Permittee shall indemnify, defend with counsel of the City's choosing, and hold harmless City, its City Council, its boards and commissions, officials, officers, employees and agents from and against any and all claims, demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including without limitation, attorney's fees,
17 disbursements and court costs) of every kind and nature whatsoever which may arise from or in any manner relate (directly or indirectly) to (i) City's approval of the project, including, but not limited to, the approval of the discretionary permits, the approval of any waivers, exemptions, alternatives, modifications, or amendments to the City’s General Plan or Municipal Code, maps under the Subdivision Map Act, and/or the City's related determinations or actions under the California Environmental Quality Act, and (ii) Permittee's construction, operation, use or related activity under this Permit. This indemnification shall include, but not be limited to, damages awarded against the City, if any, costs of suit, attorneys' fees, and other expenses incurred in connection with such claim, action, causes of action, suit or proceeding whether incurred by Permittee, City and/or the parties initiating or bringing such proceeding.
Permittee shall indemnify the City for all of City's costs, attorneys' fees and damages, which City incurs in enforcing the indemnification provisions set forth in this condition. Permittee shall pay to the City upon demand or, as applicable, to counsel of City's choosing, any amount owed pursuant to the indemnification requirements prescribed in this condition. The above indemnification is intended to be as broad as permitted by applicable law. To the extent the above indemnification is limited by Government Code Section 66474.9, any limitations shall only apply to Vesting Tentative Map No. MT22-0002 (approved on November 7, 2023), and the balance of the Permit shall be unaffected by Government Code Section 66474.9.
12. Certificate of Insurance: Permittee shall provide certificate of insurance and name City as an additional insured in its insurance policies for the Project.
13. Revocation, Suspension, Modification: This Permit may be suspended, revoked or modified in accordance with Section XI-10-63.06 of the Milpitas Municipal Code.
14. Severability: If any term, provision, or condition of this Permit is held to be illegal or unenforceable by the Court, such term, provision or condition shall be severed and shall be inoperative, and the remainder of this Permit shall remain operative, binding and fully enforceable.
15. Response to Conditions of Approval: Permittee shall provide a written response to comments upon submittal for building permit application. The responses should clearly indicate how each condition of approval has been addressed in the plans and shall note the appropriate plan sheet. (P)
16. Compliance with Fire Department and California Fire Code: The project shall comply with the requirements of the Milpitas Fire Department and the California Fire Code, as adopted by the City. Changes to the site plan and/or buildings requires review and re-approval by the Fire Department. (F)
17. Compliance with Building Department and California Building Code: The project shall comply with the requirements of the Milpitas Building Department and the California Building Code, as adopted by the City. Changes to the site plan and/or buildings requires review and reapproval by the Building Department. (B)
18 18. Development in Conformance with Approved Plans: Permittee shall develop the approved Project in conformance with the plans dated November 18, 2024 and approved by the City Council on April 15, 2025, in accordance with these Conditions of Approval. Any deviation from the approved site plan, elevations, materials, colors, landscape plan or other approved submittal shall require that, prior to the issuance of building permits, the Permittee shall submit modified plans and any other applicable materials as required by the City for review, and obtain the approval of the Planning Director or Designee. If the Planning Director or designee determines that the deviation is significant, the owner or designee shall be required to apply for review and obtain approval of the Planning Commission or City Council, as applicable, in accordance with the Milpitas Zoning Code. (P)
PLANNING CONDITIONS
19. Landscape: All approved landscaping shall be permanently maintained and replaced with substantially similar plant material as necessary to provide a permanent, attractive and effective appearance.
20. Parking: Parking shall be provided as depicted on the Site Plan approved by the City Council and shall consist of the following:
a. RESIDENT: A total of 348 vehicle spaces within unit parking garages in both the townhome buildings and the podium building.
b. GUEST: A total of 46 vehicle spaces are to be provided on site.
21. Bicycle Racks: A total of 22 short-term bicycle parking spaces shall be installed on the site.
22. Trees: The project will remove 27 ordinance-sized trees and replace with approximately 269 trees, in conformance with the plans approved by City Council on November 7, 2023.
23. Public Art Requirement: Permittee shall comply with the City’s Public Art Requirements for Private Development, as set forth in Milpitas Municipal Code Section XI-10-14. Fee shall be no less than one-half of one percent of building development costs and shall be payable at time of building permit issuance.
24. Density Bonus: Permittee shall provide up to 206 residential units, 75 of which will be reserved for either low or very low-income households. Along with the waivers, concessions, and incentives approved on November 7, 2023, by City Council, the Project may have the following waivers, concessions and incentives:
a. Waiver #1: Allow a 4-foot-9-inch front setback for the podium apartment building. b. Waiver #2: Allow a 4-foot-5-inch side yard setback for the podium apartment building.
c. Waiver #3: Allow building height up to 65 feet.
d. Parking reduction waiver: Provide a total of 86 parking spaces in the podium.
19 HOUSING CONDITIONS
25. Affordable Housing Requirement: Permittee shall comply with the City’s Affordable Housing Ordinance, as set forth in Milpitas Municipal Code Section XI-1-3.00. The City Council has granted the following deviation from the City’s AHO (H):
a. Permittee shall reserve 75 apartment units for either low or very low-income households consisting of
i. 30 one-bedroom units
ii. 21 two-bedroom units
iii. 24 three-bedroom units
b. Milpitas Municipal Code Section XII-1-3.03 requires concurrent construction of both the for sale and rental product types, shall not be applicable. Permittee agrees to diligently pursue an affordable builder, acceptable to the City of Milpitas, who will expeditiously construct the rental portion of the Project. Permittee will be limited to 85% of its units (111 units) receiving Certificates of Occupancy (or Final Planning inspection sign off), before a building permit has been issued and construction has begun on the Below Market Rate (rental product) site. At such time of the rental product has completed the first foundation pour, the remaining 15% of the Permittee’s units (20 units) shall be eligible for release for Certificates of Occupancy (or Final Planning inspection sign off).
26. Affordable Housing Agreement: Prior to final building inspection and occupancy for a project containing affordable units, the applicant shall execute and record at the Santa Clara County Recorder’s Office the City’s Agreement Imposing Restrictions on Real Property, which Agreement shall explain the affordability requirements. The agreement shall be approved by the Milpitas City Attorney prior to recordation. (H)
27. Retaining Affordability. Developer shall agree to, and the City shall insure continued affordability of, all lower- or very low-income density bonus units for fifty (50) years or a longer period of time, if required by the construction or mortgage financing assistance program, mortgage insurance program, or rental subsidy program. (H)
ENGINEERING CONDITIONS
PRIOR TO CONSTRUCTION PLAN SUBMITTALS
The following conditions shall be met prior to any detailed construction plan check submittals (Building or Engineering, except demolition and rough grade plans), unless otherwise approved by the Director of Engineering/City Engineer. City reserves the right to reject any plan check submittal if any of the following conditions are not met. (E)
28. Modifications: The Site Development Plan dated November 18, 2024 is subject to change during the plan check stage based upon City’s previous comments and conditions stated herein.
29. Solid Waste and Recycling Handling Plan: Permittee shall submit final Solid Waste and Recycling Handling Plan based upon City’s previous comments for City’s review and approval by the Engineering Department Solid Waste Program. The subject Plan shall show calculations
20 of waste generation volumes and how materials will be transferred from the waste generation areas to the trash enclosure/external collection point; demonstrate how recycling, food waste, and yard trimmings shall have a separately maintained process from garbage handling; address other requirements such as waste generation and compactor sizing, chute shut-off and property management responsibility for bin management and litter control; outreach and education to tenants/occupants, and procure sufficient service frequency based upon waste generation calculation volumes.
30. Stormwater Control Plan: Permittee shall submit City approved final Stormwater Control Plan (SWCP) that complies with the latest Municipal Regional Stormwater NPDES Permit, including Low Impact Development (LID) Section C3.c.i.(2)(b) measures for harvesting and reuse, infiltration, or evapo-transpiration, for City’s review and approval by the Engineering Department.
31. Photometric Analysis: Permittee shall submit streetlight photometric analysis for City’s review and approval by the Engineering Department along California Circle that meet the Illuminating Engineering Society of North America (IESNA), RP8, for roadway and sidewalk lighting standards and City standard design guidelines.
32. Submittal Requirements: Permittee to ensure that all plan check submittals are in accordance with City’s submittal check list for each permit type, including but not limited to, payment of permit fees and/or fee deposit at the time of the submittal.
33. Project Job Account/Fee Deposit: Permittee shall open a new PJ account as a deposit to cover the costs for Engineering Department’s services for review and inspection of the project. The amount shall be determined based on the public improvement cost estimates as prepared by the Permittee’s engineer.
34. Fair Share Payment Structure: Permittee shall negotiate a fair share payment structure with the City regarding the cost associated with the installation of sectional liners on the existing City sanitary sewer main along the California Circle project frontage.
PRIOR TO FINAL MAP APPROVAL/RECORDATION
The following conditions shall be addressed during the final map plan check process and shall be met prior to any final approval/recordation (except demolition permit and rough grade permit), unless otherwise approved by the Director of Engineering/City Engineer. (E)
35. Dedication on the Final Map: Permittee shall dedicate necessary emergency vehicle access easements, public service utility easements, street easements, public access easement and other public easements deemed necessary for the project.
36. Abandonment/Quitclaim Easements: Permittee shall abandon/quit claim existing easements that are in conflict with or unnecessary for the project.
37. Easements on the Final Map: Permittee shall depict all existing easements to remain based upon current preliminary title report and depict new easements on the final map.
21 38. Concurrent Off-site Plan Reviews: Permittee shall submit separate off-site improvement plans for City’s review and approval by the Engineering Department.
39. Street Name Approval: Permittee shall obtain approval from the City Council for all new street names based upon recommendation from the City Council Ad Hoc Naming Subcommittee and City guidelines.
40. Utility Company Approval Permittee shall obtain approval letters from utility companies (PG&E, AT&T, Comcast) for abandonment of existing and dedication of new public service utilities easements.
41. Demolition of Existing Building: Permittee shall demolish existing buildings/facilities that are in conflict with the new property lines.
42. Covenant, Conditions & Restrictions (CC&Rs): Permittee shall provide CC&Rs for City’s review and approval for perpetual maintenance of private roadways, private utilities, stormwater management facilities in accordance with a separately recorded Stormwater Management Facilities Operation and Maintenance Agreement, etc.
43. Subdivision Improvement Agreement and Securities: Permittee shall execute a Subdivision Improvement Agreement and provide improvement securities in accordance with MMC Title XI, Section 17, and submit all other supplemental documents as stipulated in the Improvement Agreement (such as certificate of insurance.
44. Annexation to the Community Facilities District: Permittee shall submit an executed petition affirmatively consenting to annex the subject property to the Community Facilities District (CFD) 2005-1, and agree to pay the special taxes levied by the CFD 2005-1 for the purpose of maintaining the public services. The CFD annexation process shall be completed prior to final map approval. Permittee shall comply with all rules, regulations, policies and practices established by the State Law and/or by the City with respect to the CFD including, without limitation, requirements for notice and disclosure to future owners and/or residents. This condition of approval is nonseverable from the Permit and invalidation or limitation of this condition invalidates the Permit, condition 42 notwithstanding.
PRIOR TO OFF-SITE PLAN APPROVAL/ENCROACHMENT PERMIT ISSUANCE The following conditions shall be addressed as part of the off-site improvement plan review and shall be met prior to encroachment permit issuance, unless otherwise approved by the Director of Engineering/City Engineer. (E)
45. Public Improvement Design Standards: All public improvements shall be designed and constructed in accordance with all applicable public improvement design standards, including but not limited to:
a. Milpitas Design Guidelines:
(http://www.ci.milpitas.ca.gov/milpitas/departments/engineering/designguidelines/);
22 b. Standard details and specifications:
(http://www.ci.milpitas.ca.gov/milpitas/departments/engineering/standard-detailsand-specifications/); c. Americans with Disabilities Act (ADA) requirements, where applicable.
46. Sanitary Sewer Calculations: Permittee shall submit a completed “Sewer Needs Questionnaire” form and sanitary sewer calculations to justify lateral size design, allocation of discharge for each of the lateral, and impact to the existing main. Permittee shall be responsible to implement any necessary improvements if there is any identified deficiency to the existing main as a result of the project.
47. Storm Drain Design: Permittee shall submit storm drain hydrology and hydraulic calculations based upon a 10-year storm event to justify the size of the storm drain lateral flowing full, without surcharging the main line pipe, and to be reviewed and approved by the Engineering Department.
48. Domestic Water and Fire Service Calculations: Permittee shall submit potable water and fire service calculations to confirm adequacy of lateral size, pressure and flow, to be reviewed and approved by the Engineering Department and Fire Department. Hydraulic modeling analysis by the City and paid by the Permittee may be required as needed. Permittee shall be responsible to implement any necessary improvements if there is any identified deficiency to the existing main as a result of the project.
49. Specific Improvements: In addition to standard public improvements required under Milpitas Municipal Code (MMC) Title XI, Chapter 1, Section 7, Permittee shall install other specific improvements listed below including incidental improvements as required by the City as part of the encroachment permit.
a) Installation of public (City-maintained) water and sewer mains within on-site private streets and public easements. Please ensure all horizontal and vertical separations meet the CCR title 22 requirements.
b) Installation of separate utility service laterals (domestic water, fire service, sanitary sewer) for each residential building at minimum. c) Installation of irrigation water and storm drain utility service laterals for the common-green condominium community.
d) Installation of domestic water, irrigation water, fire service, sanitary sewer, and storm drainage utility service laterals for the apartment building parcel. e) Installation of sectional liners on the existing City sanitary sewer main along the California Circle project frontage, development in accordance with the City of Milpitas Sewer Master Plan’s recommended capital improvements for California Circle. The fair share payment structure for the sectional liner installation work will be determined prior to the issuance of the building permit. f) Installation of radio-transmitted water meters with a meter antenna, any repeaters or transmitters as needed with dedicated power supplies at no cost to the City at locations acceptable to the City to ensure accurate and timely reception of meter readings. Permittee shall execute a recorded instrument providing dedicated space,
23 access rights and dedicated power supplies to the City for operation/maintenance/repair/replacement of subject radio antenna. g) Installation of sidewalk improvements along the project street frontage on California Circle. All sidewalk design shall comply with applicable City standards and details.
h) Installation of new public streetlights along the project frontage. The locations and spacing of streetlights shall comply with applicable City standards and details.
The developer shall procure an extra street light pole and deliver to the Public Works Corporation Yard for storage.
i) Installation of new public streetlights along the project frontage. The locations and spacing of streetlights shall comply with applicable City standards and details.
The developer shall procure an extra street light pole and deliver to the Public Works Corporation Yard for storage.
j) AC Pavement base repair, microsurfacing and pavement restriping the full width of California Circle frontage to the satisfaction of the City Engineer.
50. Abandonment of Existing City Utilities: Permittee shall cap, abandon or remove any unused existing public utilities based upon City’s Abandonment Notes and to the City’s satisfaction.
51. Relocation and Adjustment of Existing Public Utilities: Permittee shall relocate and/or adjust existing public utilities as needed that are in conflict with the proposed improvements.
52. Water Service Agreement: Permittee shall complete a water service agreement to obtain water service.
53. Encroachment Permit: Prior to any work in the public right-of-way and/or public easement, obtain an encroachment permit with insurance requirements for all public improvements including a traffic control plan per the latest California Manual on Uniform Traffic Control Devices (MUTCD) standards to be reviewed and approved by the Engineering Department.
54. Pothole Encroachment Permit: Due to multiple new utility service connections along the project frontage, Permittee shall pothole and verify all potential utility crossing conflict as part of the public improvement plan during the design stage.
PRIOR TO BUILDING PERMIT ISSUANCE
The following conditions shall be addressed during the building plan check process and shall be met prior to any building permit issuance (except demolition permit and rough grade permit), unless otherwise approved by the Director of Engineering/City Engineer). (E)
55. Final Map Recordation: Permittee shall record the final map.
56. Easements on the Building Permit Plans: Permittee shall depict all existing easements to remain based upon current preliminary title report and depict new easements on applicable building permit plans.
57. Stormwater Facility Operation & Maintenance Plan: Permittee shall incorporate design details into applicable construction plans in accordance with City approved Storm Water Control Plan
24 (SWCP). Permittee shall also submit Stormwater Facility Operation & Maintenance Plan that describes operation and maintenance procedures needed to ensure that treatment Best Management Practices (BMPs) and other storm water control measures continue to work as intended and do not create a nuisance (including vector control).
58. Stormwater Management Facilities O&M Agreement: Permittee shall execute and record a Stormwater Management Facilities Operation and Maintenance (O&M) Agreement associated with the SWCP O&M Plan, including perpetual maintenance of treatment areas/units, as reviewed and accepted by the Engineering Department. The subject O&M Agreement shall be referenced in the CC&Rs, if applicable.
59. NPDES Compliance: The project shall comply with the requirements of the National Pollution Elimination Discharge System (NPDES) permit as administered by the California State Water Resources Control Board and the San Francisco Bay Regional Water Quality Control Board.
The project is required to meet the performance standards within the permit. Specifically the project shall incorporate, at a minimum, stormwater treatment measures that meet the numeric sizing requirements for pollutant removal.
60. Water Supply and Force Majeure: The City reserves the right to suspend the issuance of building permits in case of an emergency declaration of water supply in the case of a major catastrophic event that restricts City’s assurance to provide water supply.
61. Water Efficient Landscapes: Permittee shall comply with Milpitas Municipal Code Title VIII, Chapter 5 (Water Efficient Landscapes) for landscape design, including but not limited to, providing separate water meters for domestic water service and irrigation service and providing applicable landscape documentation package.
62. Solid Waste and Recycling Facility Design: Permittee shall comply with all applicable City design guidelines/details associated with haul route, turning radius, vertical and horizontal clearance, trash enclosure, staging area, storage area, etc. As Milpitas residents of residential units with individual cart services can request 96-gallon carts, the staging and storage areas of all units of the common-green condominium community shall be designed to accommodate 96-gallon carts.
63. Recycling Report Prior to Demolition Permit Issuance: Permittee shall submit Part I of a Recycling Report on business letterhead to the Building Department, for forwarding to the Engineering Department for review and approval. The report shall describe the following resource recovery activities:
a. What materials will be salvaged.
b. How materials will be processed during demolition.
c. Intended locations or businesses for reuse or recycling. d. Quantity estimates in tons (both recyclable and for landfill disposal). Estimates for recycling and disposal tonnage amounts by material type shall be included as separate items in all reports to the Building Division before demolition begins.
Permittee shall make every effort to salvage materials for reuse and recycling, and shall comply with the City’s demolition and construction debris recycling ordinance.
25 64. Recycling Report Prior to Building Permit Issuance: Permittee shall submit Part II of the Recycling Report to the Building Department, for forwarding to the Engineering Department.
Part II of the Recycling Report shall be supported by copies of weight tags and/or receipts of “end dumps.” Actual reuse, recycling and disposal tonnage amounts (and estimates for “end dumps”) shall be submitted to the Building Department for approval by the Engineering Department prior to inspection by the Building Department.
65. Flood Plain Management: This project is in the Flood Zone “AH” with base flood elevation 15ft above mean sea level, therefore, Permittee shall comply with all applicable flood protection criterion required by the Federal Emergency Management Agency (FEMA) and MMC Title XI, Chapter 15. Permittee shall obtain a CLOMR-F from FEMA for the development. Lack of documentation will not preclude occupancy release.
66. Mailboxes: The Permittee shall obtain information from the US Postal Services regarding placement of required mailboxes. Structures to protect mailboxes may require Building, Engineering and Planning Department review.
67. Development Fees: Permittee shall pay the following development fees. The information listed in items “a” through “i” are based upon current fee rates; however, those fee rates are subject to change. The exact fee amount shall be determined at the time of building permit fee payment. a. Parkland Impact Fee
1. The project is required to dedicate 1.8 acres of parkland, equivalent to $5,004,981.27 fees-in-lieu.
2. The applicant will receive credit for 0.72 acres of private recreation space on site. Upon demonstration of provision of this private recreation space to the satisfaction of the Direction of Planning or his/her designee, $3,002,988.76 in parkland fees will be due, per table below.
Pulte Townhomes and Apartments
Proposed
206
Pulte Townhomes and Apartments
Population Estimate (2.49 persons/unit per
Census)
513 persons
Citywide Parkland Requirement 5 acres/1,000 people or
equivalent fees-in-lieu
Total Parkland Acreage or In-Lieu Fee
Required
1.8 acres / $5,004,981.27
26 Private Recreation/Open Space provided in
the Project
1.8 acres (only 0.72 acres
can be counted for ParkIn-Lieu fee purposes)
Public Recreation / Public Park Land
provided
0.0 acres
Balance of Parkland Acreage or In-Lieu
Fee Due
$3,002,988.76
b. Storm water connection fee at $16,771/acre for residential and $21,562/acre for commercial.
c. Water connection fee at $1,164/unit for residential, residential and $5.97/gpd for commercial, based upon increased water usage.
d. Sewer connection fee at $1,406/unit for residential and $8.52/gpd for commercial, based upon increased average wastewater flow.
e. Wastewater Treatment Plant fee per MMC VIII, Chapter 2, Section 7.04. f. Calaveras Boulevard Widening Traffic Impact fee per Resolution No. 7894. g. 3.8% of applicable fees in accordance with City Resolution No. 8969 as Permitting Automation Fee.
h. FEMA Flood Zone Designation Letter fee in the amount of $100.00 each. i. Public Art Fee or Public Art on site, as set forth in Milpitas Municipal Code Section XI-10-14.
68. Foundation Design: Building foundations adjacent to public utilities shall be designed to be self-supporting such that the building weight is not required to be supported during shoring and excavation of adjacent utilities. If any project building is located next to a City easement, the City is not responsible for any foundation damage that would occur due to excavating in the event of servicing or repairs in that easement.
69. Fill and Retaining Wall Design in Sanitary Sewer Easement: The existing 10ft-wide sanitary sewer easement (SSE) located along the project property’s southern side property line shall be kept clear of all unauthorized structures, including any retaining walls. For the design of any fill and retaining walls in the area within and immediately adjacent to this SSE, Permittee shall select one of the following design options that are either called out on the approved civil plan sheets or discussed with City staff in a meeting that took place on September 19, 2023:
a. Permittee is to construct a retaining wall immediately north of the SSE to structurally support fill placed in the property’s southern area north of the SSE. No structural fill is to be placed within the SSE under this design option. b. Neighboring property to the south at 1301 California Circle (APN 022-38-002) to dedicate a slope easement along the north edge of the property line for the benefit of the project property. Permittee is to place sloped fill in said easement to structurally support fill placed in the project property’s southern area, including within the SSE.
c. Permittee is to propose a realignment of the existing SSE away from the southern side property line that would allow them to construct a retaining wall along said property line to structurally support fill placed in the project property’s southern
27 area, including within the SSE. Any proposed SSE realignment is subject to the approval of the City and must provide adequate space for the City to properly access, maintain, repair, and replace the existing 18” City sanitary sewer main located within the SSE.
DURING CONSTRUCTION
The following conditions shall be complied with at all times during the construction phase of the project, unless otherwise approved by the Director of Engineering/City Engineer. (E)
70. Dewatering: If dewatering is needed during construction, Permittee shall obtain a Short-Term Industrial Wastewater Permit from the San Jose/Santa Clara Water Pollution Control Plant for discharging the groundwater to a sanitary sewer system.
71. Prohibition of Potable Water Usage: Permittee shall use recycled water for construction purposes, including dust control and compaction. Permittee shall comply with MMC VIII-6-
5.00 and 6-6.00 where potable water usage is prohibited, unless otherwise approved by the City Council.
72. Construction Staging and Employee Parking: Permittee shall place all construction related materials, equipment, and arrange construction workers parking on-site and not located in the public right-of-ways or public easements.
73. Water Shut-down Plan: Permittee shall provide a water shut-down plan at least seven days in advance of the shut-down in coordination with the Engineering Inspector, and notify affected property owners/tenants when cut-in tee(s) is/are required.
PRIOR TO FIRST OCCUPANCY
The following conditions shall be met prior to first building occupancy on either lot, unless otherwise approved the Director of Engineering/City Engineer.
74. Completion of Public Improvements: Permittee shall complete all public improvements, including but not limited to frontage improvements along California Circle, onsite City water and sewer mains and their appurtenances, and sectional liners for the sanitary sewer mains along the project frontage, as shown on City approved plans.
75. LOMR-F: Permittee shall submit the FEMA approved LOMR-F for each unit/building associated with the requested occupancy, if project is located in the SFHA. Lack of documentation will not preclude occupancy release.
76. Elevation and/or Flood Proofing Certificate: Permittee's civil engineer shall submit Elevation and/or Flood Proofing Certificate for the lowest finished floor elevation of each building for City record.
77. Landscape Certificate of Completion: Permittee shall submit a Certificate of Substantial Completion that complies with the Milpitas Municipal Code Water Efficient Landscapes ordinance.
28 78. Record Drawings: Permittee shall submit record drawings in AutoCAD, Tiff, and PDF formats for City records. Record drawings shall include all public improvements. Additionally, if the project uses recycled water, the permittee shall also submit record drawings of on-site irrigation facilities.
79. Private Job (PJ) Balance: Permittee shall pay for any remaining balance from the Private Job deposit.
LEGEND
P = Planning Department
B = Building Department
E = Engineering Department
F = Fire Department
H = Housing Division
CAO = City Attorney’s Office
ALL = All Reviewing Departments
NOTICE OF RIGHT TO PROTEST
The Conditions of Project Approval set forth herein include certain fees, dedication requirements, reservation requirements, and other exactions. Pursuant to Government Code Section 66020(d)(1), these Conditions constitute written notice of a statement of the amount of such fees, and a description of the dedications, reservations, and other exactions. You are hereby further notified that the 90-day approval period in which you may protest these fees, dedications, reservations, and other exactions, pursuant to Government Code Section 66020(a), began on date of adoption of this resolution. If you fail to file a protest within this 90-day period complying with all of the requirements of Section 66020, you will be legally barred from later challenging such exactions.
AGREEMENT
Permittee/Property Owner
The undersigned agrees to each and every condition of approval and acknowledges the NOTICE OF RIGHT TO PROTEST and hereby agrees to use the Project property on the terms and conditions set forth in this resolution.
Dated: _________________ ______________________________________ Signature of Permittee
1 MEMORANDUM
Planning Department
To: Jay Lee, AICP, Planning Director, City of Milpitas
From: Michael Fossati, AICP, Senior Planner, City of Milpitas Subject: Pulte Homes Affordable Apartment Modification – Section 15162 Evaluation
Date: February 8, 2025
This memorandum supports the finding that the Pulte Homes Affordable Apartment Modification (“Project”) at 1355 California Circle is exempt from further review pursuant to California Environmental Quality Act (“CEQA”) Section 15162 (Subsequent EIRs and Negative Declaration). The Project site is located at 1355 California Circle (APN 022-38- 007) in the City of Milpitas, Santa Clara County. The proposed Project is described in the attached memorandum and is an amendment to a previously approved project for which an EIR was approved. This evaluation was performed to determine if conditions specified in CEQA Guidelines Section 15162 would require preparation of a subsequent EIR, subsequent negative declaration, an addendum, or no further documentation.
Background
On November 7, 2023, the City of Milpitas City Council certified a Final Environmental Impact Report (“EIR”) (SCH#2022110251) and approved multiple entitlements to allow a development consisting of 131 townhome condominium residential units, up to 51-feet in height, a 75-unit residential apartment building, up to 77 feet, 4 inches in height, for a total of 206 residential units (“1355 California Circle Project”) submitted by Pulte Homes. The development also included a 0.32-acre internal park and associated site improvements on a 6.7-acre site at 1355 California Circle. The approved apartment building within the 1355 California Circle Project included the following features:
• An L-shaped apartment building with a contemporary architectural design that includes shades of white, blue, beige, and light and dark grays exteriors • Approximately 77 feet and four inches (six-stories) in height. • A unit mix that includes 16 studios, 40 one-bedroom units, and 19 two-bedroom units (totaling 75 units) ranging in size from between 411 to 840 square feet. • 85 parking spaces (1.13 stalls per residential unit and 1.01 stalls per bedroom). • 31 residential units designated to low-income (51-80 percent Area Medium Income) individuals or households.
• 44 residential units designated to moderate-income individuals or households. • Two outdoor amenity areas (one in the front and one in the rear of the building).
March 20, 2025
2 On September 12, 2024, Pulte Homes applied to modify the apartment building that was part of the 1355 California Circle Project. The new apartment includes the following features:
• A U-shaped modern architectural design that includes shades of blue, white, and light gray exteriors
• Approximately 65 feet (five-stories) in height.
• A unit mix that includes 30 one-bedroom units, 21 two-bedroom units, and 24 threebedrooms units (totaling 75 units). • 86 parking spaces (1.13 stalls per residential unit and 0.59 stalls per bedroom) • All 75 residential units designated to either low or very-low (31-50 percent Area Medium Income) income individuals or households.
• Two outdoor amenity areas (one in the front and one in the center of the building).
The Pulte Homes Affordable Apartment Modification apartment building will be lower in height (65 feet compared to 77 feet, four inches) and larger in floor area (84,907 square feet compared to 66,767 square feet) then the apartment building within the 1355 California Circle Project. No additional units and one additional parking space (86 total) will be added. The Project design has changed from an L-shaped into a U-shaped building, and the exterior colors and materials will be modified from dark grey, light grey and a white color palette with black vinyl windows into a combination of sea-green/blue panels, white vinyl windows, and decorative trim accents. The residential apartment building within the 1355 California Circle Project had a stone veneer base at the ground floor, while the proposed Project has a brick-veneer base. Both apartments have up to two recreational amenity areas for residents. Additional features are discussed within the following memorandum.
CEQA Section 15162 -Subsequent EIR or negative declaration When an EIR has been certified or a negative declaration adopted for a project, no subsequent EIR shall be prepared for that project unless the lead agency determines, on the basis of substantial evidence in the light of the whole record, one or more of the following:
1. Substantial changes are proposed in the project which will require major revisions of the previous EIR or negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects;
2. Substantial changes occur with respect to the circumstances under which the project is undertaken which will require major revisions of the previous EIR or negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or
March 20, 2025
3 3. New information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified as complete or the negative declaration was adopted, shows any of the following:
A. The project will have one or more significant effects not discussed in the previous EIR or negative declaration;
B. Significant effects previously examined will be substantially more severe than shown in the previous EIR;
C. Mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative: or
D. Mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative.
The evaluation section within this memorandum will demonstrate that no subsequent EIR, negative declaration, or addendum will be required due to the proposed changes within the 1355 California Circle Project.
Evaluation
The City of Milpitas finds that none of the three criteria listed above has occurred, as described below:
1. There are no new substantial changes proposed within the 1355 California Circle Project that require major revisions of the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects.
The following description is the 75-unit apartment building previously approved within the 1355 California Circle Project:
March 20, 2025
4 A six-story, 66,767 square foot apartment complex composed of 75 housing units. All 75 apartment units would be offered at below market rate (“BMR”) rental prices, and it is anticipated that 20 units would be offered at the City’s established “low-income rental rate”, while the remaining 55 units would be offered at a “moderate rental rate” (MRR) rental prices. The units would consist of several studios, one bedroom, and two-bedroom units that range in size between 411 to 840 square feet. The six-story apartment complex would have a parking structure that would provide 58 covered parking spaces, and the on-site surface parking lot would provide an additional 27 residential parking spaces for a total of 85 parking spaces. Outdoor recreational amenities would include two outdoor terraces for residential use.
The previous EIR determined that the 1355 California Circle Project would have a significant and unavoidable impact due to the height of the apartment building1 since the proposed, six-story, 77-foot, four-inch apartment structure would be visible from Interstate 880. The level of significance after mitigation for all other impacts were either “less than significant,” “less than significant with mitigation incorporated,” or “no impact.”2 The Milpitas City Council adopted a Statement of Overriding Consideration and certified the EIR (SCH#2022110251) by agreeing the benefits of the 1355 California Circle Project outweigh the substantial adverse effect on the scenic vista.
The Pulte Homes Affordable Apartment Modification project consists of the development of an 84,907 square foot, 75-unit apartment building. All 75 apartment units would be offered at BMR rental prices, reserved for either low or very low-income households. The units would consist of 30 one-bedroom units, 21 two-bedroom units, and 24 threebedroom units that range in size between 600 to 1,043 square feet. The five-story apartment building would have a ground floor parking structure that would host 86 covered parking spaces. Outdoor recreational amenities would include two outdoor terraces for residential use.
The proposed Project includes replacing the previously approved apartment design with another apartment building design, lower in height and with a greater number of affordable units reserved for low-income households. The same number of units (75 total) will remain and only one additional parking space will be added. 1 Impact Sciences. (2023, July). 1355 California Circle Project Draft EIR (July 2023), https://www.milpitas.gov/DocumentCenter/View/3768/Milpitas-1355-California-Cir-Draft-EIR-PDF?bidId=. Pg ES-6 (Table ES-1) 2 Ibid. Pg ES-6 – ES-18 (Table ES-1)
March 20, 2025
5 While the underlying project has changed, it has not done so in a way that alters or disturbs the analysis in the EIR, either by introducing significant new environmental effects or a substantial increase in the severity of previously identified effects. Notably, what has changed from the prior EIR is just the proposal for the apartment building; the townhouses and other amenities that comprise the majority of the development remain substantially the same. Even for the apartment building, the scope, location, siting, and size of the development remains the same or comparable in terms of predictable environmental impacts, including from construction. The increase in footprint is offset by a decrease in building height, which tends to lessen the previously identified significant visual impact of the building to cultural resources. The change in building shape is not significant, particularly given the orientation of the building and the direction of the new wing facing roughly in line with the mountains when viewed from the West. To the extent the previous development was predicted to have environmental effects, the development as amended would have the same effects. The changes in building height, shape, setbacks, materials, and unit composition are not of the kind that would significantly alter the severity of those impacts.
It is for these reasons the City determines that no substantial changes are proposed in the project which will require major revisions of the previous EIR or negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects.
2. There are no new substantial changes that occurred with respect to the circumstances under which the project is undertaken which will require major revisions of the previous EIR or negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects.
In CEQA terms, “environmental effects” refer to the physical changes or impacts a project may cause to the environment. These include changes to land, air, water, minerals, flora, fauna, ambient noise, and objects of historical or aesthetic significant. CEQA requires agencies to identify, disclose, and mitigate significant environmental effects of projects whenever feasible. “Significant effects” are defined as substantial adverse changes in physical conditions within the project area, including cumulative impacts from multiple projects. As of February 2025, no new physical development has occurred either within or around the Project site. Furthermore, the physical changes proposed within the Pulte Homes Affordable Apartment Modification include limited height, bulk, color, and material changes.
It is for these reasons the City determines that no substantial changes have occurred with respect to the circumstances under which the project is undertaken which will require major revisions of the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects.
March 20, 2025
6 3. New information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified as complete or the negative declaration was adopted, shows any of the following:
A. The project will have one or more significant effects not discussed in the previous EIR or negative declaration;
B. Significant effects previously examined will be substantially more sever than shown in the previous EIR;
C. Mitigation measures or alternatives previously found not to be feasible would be fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative; or
D. Mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR would substantially reduce one more more significant effects on the environment but the project proponents decline to adopt the mitigation measures or alternative.
The Project includes replacing the previously approved design of an apartment building with another design, which includes lowering the previously approved height and increasing the number of affordable units reserved for low-income households. The same number of units (75 total) will remain and only one additional parking space will be added.
No new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified as been identified. Per CEQA Section 15162 (b), no further documentation is needed. The previously prepared EIR continues to present sufficient and accurate environmental analysis with a mitigation and monitoring program that will adequately address the environmental impacts for the Project, as proposed for amendment.
MILPITAS PLANNING COMMISSION
STAFF REPORT
February 12, 2025
APPLICATION: PULTE HOMES AFFORDABLE APARTMENTS
MODIFICATION – 1355 CALIFORNIA CIR – P-SA24-0005 /
P-DB24-0002: A Site Development Amendment and Density
Bonus Permit to modify the design and unit configuration of a previously approved 75-unit residential apartment building. The apartment building will include 86 vehicle parking spaces, two rooftop amenity areas, and associated site improvements on a 0.94- acre parcel at 1355 California Circle.
RECOMMENDATION: Staff recommends that the Planning Commission open and close the public hearing, consider the exemption per CEQA
Guidelines Section 15162, and adopt Resolution No. 25-003, recommending that the City Council approve Site Development Permit Amendment No. SA24-0005 and Density Bonus Permit No. DB24-0002 subject to the findings and Conditions of Approval.
LOCATION:
Addresses /APN: 1355 California Circle (022-38-007)
Area of City: Northwestern portion of the City of Milpitas, east of Interstate 880, south of Dixon Road, west of Milmont Drive, north of Cadillac Court
PEOPLE:
Project Applicant: Erica Salum, Pulte Homes Company LLC, Pleasanton, CA Property Owner: AG EHC II LLC, San Jose, CA
Project Planner: Michael Fossati, AICP, Senior Planner
LAND USE:
General Plan Designation: Neighborhood Commercial Mixed Use (NCMU) Zoning District: Mixed-Use (MXD)
ENVIRONMENTAL: Exempt pursuant to CEQA Guidelines Section 15162 (Subsequent EIRs and Negative Declarations), which is permitted when an EIR has been certified or a negative declaration adopted for a project, no subsequent EIR shall be prepared so long as the lead agency can demonstrate if changes to a project warrant a subsequent negative declaration, addendum, or no further documentation.
EXECUTIVE SUMMARY
On September 12, 2024, Pulte Homes (applicant) submitted an application requesting a Site Development Permit (SDP) Amendment and Density Bonus Permit to modify the development of a 75 residential-unit apartment building that was part of a larger multi-family residential project previously approved on November 7, 2023, by the Milpitas City Council.
The following is a summary of the applicant’s request:
1. Site Development Permit Amendment: To allow the modification of a previously approved residential apartment building.
2. Density Bonus Permit: To ensure compliance with State Density Bonus law and ensure the project eligibility for certain concessions and waivers under State Density Bonus Law.
Staff reviewed the entitlement applications outlined above and found the amendment consistent with the policies, standards, and processes outlined in the Milpitas General Plan 2040 and Zoning Ordinance. This report provides specific details and analysis and recommends the Planning Commission open and close the public hearing, consider the statutory exemption as outlined in CEQA Guidelines Section 15162 (Subsequent EIRs and Negative Declaration) and adopt Resolution No. 25-003, recommending that the City Council approve the above applications, subject to the findings and Conditions of Approval.
Map 1: Project Location