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1.5 SUBMITTALS
A. The following shall be submitted by the Contractor to the City’s Representative in accordance with the applicable portions of the referenced specifications:
1. Cobblestone product size ranges between 4” - 6” in diameter
2. Sample of cobblestone to match the existing
3. The proposed mix design, giving the brand of cement, type, gradations and source of aggregates, water/cement ratio, mix proportions, and unit weight.
4. Certification that materials are in compliance with specification requirements.
5. Method of transporting and placing concrete.
6. Concrete Stain product
1.6 JOB CONDITIONS
A. Weather Limitations: Construct concrete surface course only when atmospheric temperature is above 40 degrees F., when the underlying base is dry, and when weather is not rainy.
B. Grade Control: Establish and maintain the required lines and grades, including cross-slope during construction operations. All concrete shall slope to drain with no ponding of water.
PART 2 – PRODUCTS
2.1 MATERIALS
A. Forms: Per City Standard Specifications Section 9.03 B. Concrete: All driveways, sidewalks, curb and gutter, and curb ramps shall conform to City Standard Specifications Section 9. All other concrete structures shall conform to “Minor Concrete” as defined in CSS Section 90 “Concrete”.
1. Cement: Type II modified conforming to ASTM-C-150-02a.
2. Aggregate: Shall not be less than 3/8 inch or more than 1 inch in size.
3. Compression strength at 28 days to be a minimum 3,000 p.s.i.
C. Expansion Joint Filler: Shall be Fiber Joint, manufactured by W.R. Meadows Seal Tight, conforming to ASTM D-1751, or approved equal.
D. Cleaning Agents: As required.
E. Aggregate Base: For base course, shall be per CSS Section 26 “Aggregate Bases”, Class 2, with 3/4-inch maximum size.
F. Cobblestone: clean, round, 4” - 6” in diameter to match existing stone on site.
G. Lava Rock: ¾” Red Lava rock supplied by Lyngso or approved equal.
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H. Weed Barrier: Weed Barrier Fabric by Grainger or approved equal.
PART 3 – EXECUTION
3.1 PREPARATION
A. Clear area to be paved of all debris and organic material. Recompact and regrade as necessary prior to placement of concrete. Verify that the subgrade and/or aggregate base is properly compacted and at suitable grade.
B. Before beginning paving work and during construction, take all steps necessary for protection of existing improvements. As the concrete is being placed, extreme care shall be taken not to discolor or damage any improvements. If damage occurs, repair same, and if satisfactory repair cannot be made, remove and replace the section as directed.
C. Formwork and Reinforcement:
1. Assure that excavations and formwork are completed.
2. Check that reinforcement is secured in place, if applicable
3. Verify that expansion joint material, anchors, and other embedded items are secured in position.
3.2 INSTALLATION
A. Finishes
1. Embed cobblestone (4” - 6” in diameter) ¾” deep into the concrete.
2. Broom Finish: Provide a light broom finish with strokes perpendicular to direction of travel along walks, if applicable.
3. Trowel Finish: Smooth, parallel to longest surface direction.
3.3 CLEAN-UP: Upon completion of the work under this Section, remove immediately all surplus materials, rubbish, and equipment associated with or used in the performance of this work.
** END OF SECTION **
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APPENDIX A – CITY STANDARD FORMS
APPENDIX A – CITY STANDARD FORMS
The contractor shall submit the required documents using the City forms shown in Appendix A.
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CITY OF MILPTIAS TRUCK ROUTE MAP
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SPECIAL EQUIPMENT PLATE
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NOTICE OF INTENT TO AWARD CONTRACT
Project Name:
City Project Number:
Bid Opening Date:
NOIA Posting Date:
Project Manager:
NOIA Posting Location: Addenda & Official Notices
On September 10th, 2025, the City of Milpitas (City) held a bid opening for the upcoming Gibraltar Pump Station Suction Piping Repair and Valves Replacement Project. The City intends to award the Project contract to the lowest responsive bidder, Innovative Construction Solutions, at the October 21st, 2025, City Council Meeting.
As per Milpitas Municipal Code (MMC) MMC 1-2-3.19 - Protest Procedure, Any interested party may file a protest to a proposed award of a contract in an amount over Ten Thousand Dollars ($10,000). The protest shall be filed with the Purchasing Agent in writing no later than seven (7) calendar days after the posting of the Notice of Intent to award and shall set forth the basis for the protest and any proposed remedy.
All protests shall be in writing and shall contain a complete statement of the legal grounds for the protest; all the facts relevant to the protest; and the form of relief requested and the legal basis for such relief. All protests shall be accompanied by all documentation supporting the grounds for the protest. The protest shall include the name, address and telephone number of the protesting party and the person representing the protesting party, if any.
Protests may be submitted only by a party that has submitted a bid or proposal in response to the contract solicitation. A subcontractor of a bidder or proposer may not submit a protest. A party may not rely on a protest submitted by another party but must timely pursue its own protest.
Protests can only be submitted by the party that submitted the bid by one of the following methods:
Via mail or hand delivered, Monday thru Friday, between 8:00 a.m. and 5:00 p.m. to:
Attn: Luz Cofresi-Howe,
Finance Director
455 E. Calaveras Blvd,
Milpitas, CA 95035
OR, via e-mail @ [email protected]
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Attn:
Subject: Notice of Award – Project – Project Nos.
Dear:
The Milpitas City Council, at its meeting of__________, has awarded the subject project to your company, the lowest responsible, and responsive bidder. The City is awarding the base bid contract for this project for a total contract amount of $_________. Attached to this letter are the following documents, which require the signature of representatives of your company and the required number of copies:
1 Contract (2 copies)
2. Performance Bond (2 copies)
3. Payment Bond (2 copies)
4. Bonding Company Data Sheet (1 copy)
5. Certificate of Insurance (1 copy)
6. Insurance Company Data Sheet (1 copy)
7. Certificate of Worker’s Compensation Insurance (1 copy)
8. Certificate relating to Worker’s Compensation Insurance (1 copy)
9. Worker’s Compensation Insurance Company Data Sheet (1 copy)
10. City Business License Application (Contractor to pay the fee) (1 copy)
11. Taxpayer Identification Number and Certification (1 copy)
12. Apprenticeship Standards (1 copy)
13. Urban Runoff Prevention, BMP, SWPPP Acknowledgement (1 copy)
14. Contractor’s Organization Chart (1 copy)
Please return the fully executed construction contract, bonding, insurance, and other related contract documents to my attention at your earliest convenience, but no later than 14 calendar days after receipt of this document, November 6, 2025. Additionally, the first chargeable day of the contract November 13, 2025, is 21 calendar days, following the date of the Contractor’s receipt of the Notice of Award letter, regardless of the Contractor's progress in completing all the items.
In addition, submit a construction schedule, staging plan and haul route, advance public notification, and other items for review (refer to the Special Conditions and Technical Provisions for additional items). Please read through the directive as there will be other requirements.
Adrianne Nikoloff with the City of Milpitas will be the Construction Manager for this project. Their contact information is [email protected]. Please contact them to schedule a pre- construction conference. Your attention is directed to Specification Section 00 72 13, Article 3, which requires the attendance of the Contractor’s Representative and Job Superintendent at the pre-construction conference. Please be advised that no work may proceed until the contract documents have been fully executed and your copy of the notice to proceed is issued to you.
Sincerely,
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CITY OF MILPITAS
DEPARTMENT OF CONTRACT DOCUMENTS
REQUIREMENTS FOR CONTRACT DOCUMENTS
All contract documents for Public Works contracts shall be on the forms furnished by the City.
The following is an outline of requirements for execution of documents by the contractor, the surety company and the insurance company.
I. CONTRACT (Submit Two Original Documents)
1. Signed by: Corporate Officer or General Partner beneath typed name of contracting party.
2.Notarial Acknowledgment Certificate: Required for all copies. Use appropriate certificate for either individual, partnership or corporation. Date must not precede the date of the contract.
II. PERFORMANCE & PAYMENT BOND (LABOR AND MATERIALS) (Submit Two Original Documents)
1.Signed by:
a) Contractor: Corporate Officer or General Partner beneath typed name of contracting party. b) Surety: Attorney-in-Fact or Authorized Agent beneath typed name of surety.
2.Notarial Acknowledgment Certificate: Required for both contractor and surety for all copies.
Use appropriate certificate for either individual, partnership or corporation. Date must not precede the date of the contract.
III. INSURANCE CERTIFICATE (Submit One copy)
1.Signed by: Attorney-in-Fact or Authorized agent of insurance company beneath typed name of insurer.
2.Notarial Acknowledgment Certificate: Required if Certificate is executed outside of California.
3.Insurance to be validly in force for expected construction period.
IV. INSURANCE AND BONDING COMPANY DATA SHEET (Submit One copy each)
1. Completed and signed by: Authorized representative of each insurance company and each surety company. Must be signed by same person signing bonds or certificate. Be sure to insert State license number.
2. Submit Payment Bond Certificates from Insurance Commissioner and County Clerk as specified.
V. CERTIFICATE RELATING TO WORKMEN’S COMPENSATION INSURANCE (Submit One copy)
1.Signed by: Corporate Officer or General Partner of the Contractor.
VI. CERTIFICATE OF WORKER’S COMPENSATION INSURANCE (Submit One copy)
1.Signed by: Attorney-in-Fact or Authorized agent of insurance company.
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2.Notarial Acknowledgment Certificate: Not Required.
3.Attach insurance company certificate form, which must comply with language on City form exactly (as required by State law).
When documents have been properly executed, return all copies to the City. The contractor’s copy of documents will be returned upon execution by the City.
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NOTICE TO PROCEED
Date: _____________________
TO: _____________________________________________
ADDRESS: _______________________________________
PROJECT: ________________________________________
You are notified that the Contract Time under the above contract will commence to run on _____________________. By that date, you are to start performing your obligations under the Contract Documents. In accordance with Section D, the date of final completion is _____________________.
Before you may start any Work at the site, you must: (conditions if applicable)
________________________________________________________________________
________________________________________________________________________
CITY OF MILPITAS,
A Municipal Corporation
By :
Title:
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SUBMITTAL COVER SHEET
SUBMITTAL NO. : DATE SUBMITTED:
PROJECT:__________________________________ PROJECT #:
FROM: GENERAL CONTRACTOR TO: CITY OF MILPITAS
ENGINEERING DIVISION
455 E. CALAVERAS BLVD.
MILPITAS, CA 95035
Phone #: Attn.__________________
Specification Check If Substitution
Item Section/Plan Sheet Submittal Description or Exception Comment / Date Required
1 2
3 4
_______________________________________________________________________________ I certify that this submittal is in conformance with the requirements of the Contract Documents and is not in conflict with other submittals. Any proposed submittal substitution or exception is fully indicated within the submittal, and the proposed substitution or exception is in compliance with the Contract Documents. __________________________________ General Contractors Signature
DESIGN CONSULTANT RESPONSE: Date Received:
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Reviewer: ____ Date Transmitted to City: _____________________________
CITY RESPONSE: Date Received: _____
NO EXCEPTIONS NOTED – The City does not find any exceptions to the submittal, relying solely upon information provided in the submittal including the contractor’s certification, and subject to its compatibility with future submittals and additional partial submittals for portions of the work not covered in this submittal. Does not constitute acceptance or deletion of specified or required items not shown in a partial submittal.
MAKE CORRECTIONS NOTED – The same as above, except that minor corrections as noted by the Engineer shall be made by the Contractor. No resubmittal is required.
REVISE AND RESUBMIT – Rejected due to noncompliance with the requirements of the project plans and Specifications because of major inconsistencies or errors which shall be resolved or corrected by the Contractor prior to subsequent review by the Engineer.
SUBMIT SPECIFIED ITEM – Submittal is rejected because the submitted material does not conform to the requirements of the project plans and specifications in major respects. This material is not to be resubmitted, and it is expected that the material specified in the project plans and specifications be submitted.
City Reviewer: Date:
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REQUEST FOR INFORMATION
RFI #: __________ DATE CREATED:
PROJECT:_________________________________ PROJECT #:
FROM: GENERAL CONTRACTOR TO: CITY OF MILPITAS
ENGINEERING DIVISION
455 E. CALAVERAS BLVD.
MILPITAS, CA 95035
Phone #: ATTN.:
Subject:
INFORMATION REQUESTED: Date Required:
Specification/Plan Sheet Reference:
I certify that this is not a frivolous Request For Information and that I have completely reviewed all project Contract Documents and to the best of my professional judgment have determined that the information requested is not obvious or found.
______________________________________
General Contractor Signature
________________________________________________________________________________
DESIGN CONSULTANT RESPONSE: Date RFI Received:
Response by Date Answered
______________________________________________________________________________
CITY RESPONSE: Date RFI Received:
Response by Date Answered:
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NOTICE OF NON-COMPLIANCE
Date & Time Issued:
To: _______________________
_______________________
_______________________
Project: _________________________________ Project Number: _______
In accordance with General Conditions of the Project Specifications, you are hereby notified that the following work is defective and does not comply with the requirements of the Project Contract Documents: __________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Work found to be defective or not in compliance with the Contract Documents shall not be paid for by the City, and it shall be the Contractor's responsibility to remove and replace the defective Work at no additional cost to the City. The Contractor shall determine what corrective action is necessary to bring the Work into compliance, and shall notify the Engineer prior to starting corrective action.
City Project Manager:
City Inspector:
Notice of Non-Compliance was received by: / /
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FIELD MEMORANDUM
Date: _______________________ Page 1 of
To: _______________________
From: _______________________
Project: _____________________________________________________________ Subject: _____________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Disclaimer:
All work shall be done in accordance with the Contract Documents. The written direction above provides clarification only. The Contractor acknowledges that any additional cost shall be authorized in advance in a fully executed Contract Change Order.
_______________________________
Signature
CC:
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Project Punchlist
Project:_________________________
Contractor:______________________
Punchlist Acknowledged:__________
Project Eng.:___________________ Inspector:____________________ Date:_____________ Item Date Item
Entered
Description Item
Completed
Date Initial
Part A Standing Items
1 The contractor shall submit a full set of As-built /Record Drawings showing the work performed and pothole information. Include contractor’s signature, contractor’s name, state license # and phone # of general contractor name and subcontractors-paving, striping, loops on the title sheet.
2 Submit written warranties in accordance with the Specifications:
Warranty bonds from surety and contractor’s letterhead for warranty per appendix sample-page 151. If not applicable check here.
3 Operation/Maintenance Manuals have been received in full numbers specified.
If not applicable check here.
4 Deliverables (i.e. special tools or spare parts) have been received as specified.
If not applicable check here.
5 Training has been performed as specified.
If not applicable check here.
6 Verify that all Building Permits have been signed off.
If not applicable check here.
7 Verify Certificate of Monumentation has been received.
If not applicable check here.
8 Ordinance 238 (Landscape/Sprinkler has been completed).
If not applicable check here.
9 Verify that Planning Department Conditions have been met.
If not applicable check here.
10 Compliance with Special Conditions
If not applicable check here.
11 Compliance with Reclaimed Water Requirements
If not applicable check here.
12 Submit lien releases from all subcontractors and suppliers. 13 Submit complete certified payroll.
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Item Date Item
Entered
Description Item
Completed
Date Initial
Part B Project Specific Items
14 Construction Water Meter(s) returned.
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ESCROW AGREEMENT
SECURITY DEPOSITS IN LIEU OF RETENTION
This Escrow Agreement is made and entered into effective (date) ___________by and between City of Milpitas whose address is 455 E Calaveras Blvd. Milpitas, CA 95035-5479 hereinafter called “Owner,” whose address is hereinafter called “Contractor” and whose address is hereinafter called “Escrow Agent.” For the consideration hereinafter set forth, the Owner, Contractor, and Escrow Agent agree as follows:
(1) Pursuant to Section 22300 of the Public Contract Code of the State of California, Contractor has the option to deposit securities with Escrow Agent as a substitute for retention earnings required to be withheld by Owner pursuant to the Construction Contract entered into between the Owner and Contractor for _____________ in the amount of ____________________ dated _________________ (hereinafter referred to as the “Contract”).
Alternatively, on written request of the Contractor, the Owner shall make payments of the retention earnings directly to the Escrow Agent. When the Contractor deposits the securities as a substitute for Contract earnings, the Escrow Agent shall notify the Owner within 10 days of the deposit. The market value of the securities at the time of the substitution shall be at least equal to the cash amount then required to be withheld as retention under the terms of the Contract between the Owner and Contractor. Securities shall be held in the name of Owner and shall designate the Contractor as the beneficial owner.
(2) The Owner shall make progress payments to the Contractor for those funds which otherwise would be withheld from progress payments pursuant to the Contract provisions, provided that the Escrow Agent holds securities in the form and amount specified above.
(3) When the Owner makes payment of retentions earned directly to the Escrow Agent, the Escrow Agent shall hold them for the benefit of the Contractor until the time that the escrow created under this contract is terminated. The Contractor may direct the investment of the payments into securities. All terms and conditions of this agreement and the rights and responsibilities of the parties shall be equally applicable and binding when the Owner pays the Escrow Agent directly.
(4) Contractor shall be responsible for paying all fees for the expenses incurred by Escrow Agent in administering the Escrow Account and all expenses of the Owner. These expenses and payment terms shall be determined by the Owner, Contractor, and Escrow Agent.
(5) The interest earned on the securities or the money market accounts held in escrow and all interest earned on that interest shall be for the sole account of Contractor and shall be subject to withdrawal by Contractor at any time and from time to time without notice to the Owner.
(6) Contractor shall have the right to withdraw all or any part of the principal in the Escrow Account only by written notice to Escrow Agent accompanied by written authorization from the Owner to the Escrow Agent that Owner consents to the withdrawal of the amount sought to be withdrawn by Contractor.
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(7) The Owner shall have a right to draw upon the securities in the event of default by the Contractor. Upon seven days written notice to the Escrow Agent from the owner of the default, the Escrow Agent shall immediately convert the securities to cash and shall distribute the cash as instructed by the Owner.
(8) Upon receipt of written notification from the Owner certifying that the Contract is final and complete, and that the Contractor has complied with all requirements and procedures applicable to the Contract, Escrow Agent shall release to Contractor all securities and interest on deposit less escrow fees and charges of the Escrow Account. The escrow shall be closed immediately upon disbursement of all moneys and securities on deposit and payments of fees and charges.
(9) Escrow Agent shall rely on the written notifications from the Owner and the Contractor pursuant in Sections (5) to (8), inclusive, of this Agreement and the Owner and Contractor shall hold Escrow Agent harmless from Escrow Agent’s release and disbursement of the securities and interest as set forth above.
(10) The names of the persons who are authorized to give written notice or to receive written notice on behalf of the Owner and on behalf of the Contractor in connection with the foregoing, and exemplars of their respective signatures are as follows:
On behalf of Owner: On behalf of Contractor:
City Manager
Title Title
Name Name
Signature Signature
Address Address
On behalf of Escrow Agent:
Title
Name
Signature
Address
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At the time the Escrow Account is opened, the Owner and Contractor shall deliver to the Escrow Agent a fully executed counterpart of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement by their proper officers on the date first set forth above.
Owner Contractor
Title Title
Name Name
Signature Signature
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COST PROPOSAL FORM (See General Conditions, Contract Change Orders)
Date: ________________ Project Number
______________
In Response To ___________________ (RFP #, etc.)
To: City of Milpitas
455 East Calaveras Boulevard
Milpitas, CA 95035
Brief description of change(s):
ITEM DESCRIPTION PRIME
CONTR.
SUB 1
SUB 2
SUB 3
TOTAL
Material
Direct Labor Cost
Equipment
Other (Specify) Extended
Overhead
Total Cost
Subcontractor’s Overhead and
Profit (15% max)
Contractor’s Overhead and
Profit on Labor & Materials (15%
max)
Contractor’s Overhead and
Profit on Equipment (10% max)
Mark-Up for Subcontractor’s
work (5% max)
Bonds
(% of total cost above not
including any O/P)
GRAND TOTAL
REQUESTED CHANGE IN CONTRACT TIME (DAYS)
By: _________________________________ (Firm Name)
Signature: ___________________________ Date: ________________
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Title: _______________________________
City of Milpitas
455 E. Calaveras Boulevard
Milpitas, California 93035
CHANGE ORDER FORM
CONTRACT CHANGE ORDER NO. __
Date: [INSERT]
To: [CONTRACTOR NAME]
[ADDRESS]
[ADDRESS]
Attn: [CONTRACTOR REP]
Project: [INSERT]
This Change Order covers changes to the contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for the amount agreed upon between the Contractor and City of Milpitas and set forth herein.
Item
No. Description of Changes
Increase/
(Decrease)
in Contract
Amount
Contract
Time
Extension,
Days
1 2
Totals $
Original Contract Amount: $XX.00
Change by Previous Change Order(s): $XX.00
Contract Price Prior to this Change Order: $XX.00
Current Change Order Amount: $XX.00
Revised Contract Amount including this Change Order: $XX.00
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The Contract Price and Contract Time shall be adjusted as set forth above. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete the Change order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the City.
Contractor accepts the terms and conditions stated above as full and final settlement of any and all claims arising out of or related to the subject of this Change Order and acknowledges that the compensation (time and cost) set forth herein comprises the total compensation due for the work or change defined in the Change Order, including all impact on any unchanged work. By signing this Change Order, the Contractor acknowledges and agrees that the stipulated compensation includes payment for all Work contained in the Change Order, plus all payment for any acceleration or interruption of schedules, extended overhead costs, delay, and all impact or cumulative impact on all Work under this Contract. The signing of this Change Order acknowledges full mutual accord and satisfaction for the change and that the stated time and/or cost constitute the total equitable adjustment owed the Contractor as a result of the change. The Contractor hereby releases and agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim or request for equitable adjustment of any type, for any reasonably foreseeable cause that shall arise out of, or as a result of, this Change Order and/or its impact on the remainder of the Work under the Contract.
Accepted:
(Signature) Contractor’s Authorized Representative Date Recommended:
(Signature) [**INSERT NAME, TITLE**] Date
Approved:
(Signature) [**INSERT NAME, TITLE**] Date
This Contract Change Order consists of 2 pages and any exhibits attached to this Contract Change Order shall not be part of the Contract Change Order unless specifically initialed by or on behalf of both the Contractor and the City of Milpitas.
Contract Change Order #
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WEEKLY STATEMENT OF DAYS CHARGED TO CONTRACT
City of Milpitas
Engineering Division
Date:___________
Project:____________________________________________________Project No. ___________
Weekly Statement No. :___________
Notice of Project Award Issued:____________, Notice To Proceed Issued: ____________
The following statement shows the number of ____________________ days charged to the contract
(Calendar or Working)
for the week ending: _____________.
1. First chargeable day of the Contract: ___________________
2. Number of Days in the Contract: ___________________
3. Contractual completion date: ___________________ ( = #1 + #2)
4. Days added by Contract Change Order: ___________________
5. Days not charged to Contract (note reason below): ___________________
6. Revised completion date based on #4 and/or #5: ___________________ ( = #3 + #4 + #5)
Total number of Days charged to the Contract as of this Statement:___________________
Total number of Days remaining as of this Statement: ___________________
Notes:
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ________________________
_________________________ __________________________ City Project Manager City Inspector
Refer to Special Conditions of the Contract Documents. The Contractor has fifteen (15) days to submit written protest of this Statement to the Engineer; otherwise, this Statement shall be deemed to have been accepted by the Contractor.
Accepted By: _____________________________________
Contractors Signature
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SAMPLE PROGRESS PAYMENT FORM
Refer to the Special Conditions regarding requirements for requesting Progress Payments.
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Contractor’s Letter Head
GUARANTY / WARRANTY
TO: CITY OF MILPITAS, for the (project name), Project (#), in Milpitas, CA.
The undersigned guarantees all construction performed on this project and also guarantees all material and equipment incorporated therein Contractor hereby grants to Owner for a period of one (1) year following the date of acceptance of the Work by the City of Milpitas or such longer period specified in the Contract Documents, its unconditional warranty of the quality and adequacy of all of the Work including, without limitation, all labor, materials and equipment provided by Contractor and its Subcontractors of all tiers in connection with the Work.
Neither final payment nor use or occupancy of the Work performed by the Contractor shall constitute an acceptance of work not done in accordance with this Guaranty or relieve Contractor of liability with respect to any express warranties or responsibilities for faulty materials or workmanship. Contractor shall remedy any defects in the Work and pay for any damage resulting there from which shall appear within one (1) year, or longer if specified, from the date of acceptance as described above.
Should any of the materials or equipment prove defective or should the Work as a whole prove defective, due to faulty workmanship, material furnished or methods or installation, or should the Work or any part thereof fail to operate properly as originally intended and in accordance with the Contract Documents due to any of the above causes within one (1) year after date of acceptance, or such longer period specified in the Contract Documents, Contractor shall: (1) reimburse Owner, upon demand, for its expenses incurred in restoring said Work to the condition contemplated in the Contract Documents, including the cost of any such equipment or materials replaced and the cost of removing and replacing any other work necessary to make such replacement or repairs, or (2) upon demand by Owner, replace any such material and to immediately repair said Work completely without cost to Owner so that said Work will function successfully as originally contemplated.
Inspection of the work shall not relieve Contractor of any of its obligations under the Contract Documents. Even though equipment, materials, or work required to be provided under the Contract Documents have been inspected, accepted, and estimated for payment, Contractor shall, at its own expense, replace or repair any such equipment, material, or work found to be defective or otherwise not to comply with the requirements of the Contract Documents up to the end of the guaranty period.
Owner shall have the unqualified option to make any needed replacement or repairs itself or to have such replacements or repairs done by Contractor. In the event Owner elects to have said work performed by Contractor, Contractor shall make such repairs within a reasonable period of time after the receipt of demand from Owner; provided, however, that in no event shall such period exceed twenty-five (25) days.
All definition of terms used in this Agreement shall have the meanings set forth in the Project Specifications, Special Conditions, Definitions of Words and Terms.
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The foregoing Guaranty is in addition to any other warranties by Contractor contained in the Contract Documents, and not in lieu of, any and all other liability imposed on Contractor under the Contract Documents and by law with respect to Contractor’s duties, obligations, and performance under the Contract Documents. In the event of any conflict or inconsistency between the terms of this Guaranty and any warranty or obligation of the Contractor under the Contract Documents or by law, such inconsistency or conflict shall be resolved in favor of the higher level of obligation of the Contractor.
CONTRACTOR:
Corporate
Seal:
Name of Firm
Signature Date
Title
___________________________________________
Signature Date
Title
38077.00180\29080232.10
300
CONSTRUCTION CHANGE DIRECTIVE NO:___
City of Milpitas
Engineering Division
Project Name Project No: ______________ PAGE 1 of
TO:_________________________________
FROM: ___________ DATE: _____________________
SUBJECT/ITEM:
____________________________________________________________________________
DESCRIPTION:
References:
Attachments:
CONSTRUCTION CHANGE DIRECTIVE INSTRUCTIONS:
The Contractor is directed to proceed with the above-described work without change in contract price.
The Contractor is directed to proceed with the above-described work and submit within the next 14 calendar days an itemized lump sum price and requested time extension, if any, to facilitate the review and settlement of this CCD in accordance with the Contract Documents. The cost of the work covered by this directive shall not exceed $. In the event that the cost of this work is anticipated to exceed the amount above, the Contractor will notify the City/Agency in writing and obtain additional authorization before proceeding.
The Contractor is directed to proceed with the above-described work on a time and material basis with a Not-To-Exceed Amount of $0.
Itemized time and material documentation shall be provided on a daily basis in accordance with the Contract Documents.
The Contractor shall be paid at bid item prices for the work performed.
The Contractor is directed to provide pricing for the above-described work within the next 7 calendar days. The Contractor shall not proceed with the work until authorized by written Contract Change Order.
AUTHORIZED BY: ACKNOWLEGEMENT OF RECEIPT:
City of Milpitas
OWNER CONTRACTOR:
BY: BY:
_______________________________________________________________________________________________________________________________________________________
SIGNED DATED SIGNED DATED
38077.00180\29080232.10
301
CONSTRUCTION RECYCLED WATER APPLICATION
Construction Meter Permit RW
TEMPORARY CONSTRUCTION METER FOR PURCHASE OF RECYCLED WATER* Please submit completed application to [email protected] Milpitas City Hall
455 East Calaveras Boulevard
Milpitas, CA 95035
(408) 586-3100
www.milpitas.gov
PLEASE COMPLETE AND SIGN APPLICATION
TYPE OF APPLICATION:
NEW
RENEWAL
RELOCATION
BUSINESS NAME: METER #
BILLING ADDRESS: READING WHEN TAKEN OUT
CONDITION WHEN TAKEN OUT PHONE NUMBER:
PROJECT NAME: STATE LIC CONTRACTOR # CLASS EXP DATE
PROJECT NUMBER: CITY BUSINESS #
BUILDING PERMIT #
ENCROACHMENT PERMIT #
PROJECT LOCATION (Site Address):
ASSIGNED INSPECTOR INSPECTOR SIGNATURE
I understand that this application is for temporary recycled water (through a construction meter) for the sole purpose of construction work at the address/location stated above and intended for use with the City of Milpitas’s fill-station sites. I further understand that the City has the right to remove the construction meter without prior notice if the meter is being used in an improper manner as determined by the City and will discontinue any water service to the properties until permanent water service is established. Time period for use of construction meter will expire upon the following (whichever occurs first): 1) 12 months, 2) Expiration of the permit, 3) Completion of the permitted work, or 4) Permanent water service is established. I also understand that the water supplied through the meter may be subject to frequent or indefinite interruptions at any time by the City.
I also understand that I am responsible for this meter and its usage until I give proper written notification to the City that the meter is to be removed and the City has the meter back in its possession. I also understand that I will operate the meter in a responsible manner so as not to cause damage to the meter and/or the water system and agree to be held accountable for any and all damage caused from improper operation of the meter. A missing or stolen water meter will be assessed at the current replacement rate. Payment for the meter replacement must be made at Milpitas City Hall before re-installation. I also understand that by the City issuing this temporary meter, this action in no way obligates the City to provide me with permanent water service to the subject property. I agree to place a deposit of $2,000 for the loan of the meter. I agree to forfeit part or all of the deposit to pay for any damage to the meter during the term of this agreement, and to forfeit the deposit in full if the meter is not returned on or before the expiration date. I understand that the deposit, less the water use and meter charges, will be returned upon return of the meter in satisfactory and working condition. No interest shall be paid on the deposited amount. Should water charges exceed the deposit amount, I agree to pay the additional charges upon demand. I agree to abide by all rules and regulations of the City of Milpitas Public Works Department and to pay a monthly meter charge of $ for each full or partial calendar month the meter is used, and to pay for all water used at the commercial rate in effect at the time ($ per hundred cubic foot and $ per unit for capital surcharge). If a water rate increase is approved during the rental period, the new rates will be in effect. In the event that I fail to keep satisfactory records, I agree to pay the City on the basis of an estimate made by the Accounting Officer of the City of Milpitas. I understand that a copy of this permit must be kept on hand at all times by the person taking water and must be available to show as evidence to any authorized representative of the City of Milpitas that a permit has been obtained.
Name Signature Date
OFFICE USE ONLY
Date meter is to be returned
Deposit $ Receipt #
Date meter is returned
Condition when returned
Accepted by
Reading when returned
(Permit Holder to Initial)
**ORIGINAL PERMIT MUST BE RETURNED WITH METER**
* Applicant must complete and submit South Bay Water Recycling Recycled Water Access Point User Agreement along with this application.
Please return all pages with application.
Distribution: Original – Finance Copies to: PW Utility Maintenance, Cashier, PW Inspector Temporary Permit No.
Date: , 20
Construction Meter Permit RW
Meter Log
Meter Serial Number:
Month Reading Reading Date
January
February
March
April
May
June
July
August
September
October
November
December
Please contact the Finance Department via email at [email protected] for any questions and for submitting your monthly readings of the meter.
General Questions – Please contact Utility Engineering at (408) 586-3350. Inspection Appointment – Please contact Public Works Inspector at (408) 586-3252. Billing Questions – Please contact the Finance Department at (408) 586-3100.
Revised 10/7/16 Page 1 of 2
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___
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___
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RECYCLED WATER ACCESS POINT
PROGRAM USER AGREEMENT
PRODUCER: San Jose/Santa Clara Regional Wastewater Facility - 700 Los Esteros Road, San Jose CA 95134 REGULATORY AGENCY: South Bay Water Recycling - 3025 Tuers Road San Jose, CA 95121 - 408.277.3671
EFFECTIVE DATES OF PERMIT: TO License #: SJ-
USER INFO
TRAINEE NAME:
CSLB CONTRACTOR LICENSE #:
COMPANY NAME: TRUCK/TRAILER LICENSE #:
COMPANY ADDRESS:
COMPANY PHONE #:
ATTACH YOUR ACORD INSURANCE FORM TO THIS AGREEMENT
PLEASE GIVE THIS AGREEMENT TO YOUR OFFICE MANAGER
A USER AGREEMENT MUST BE COMPLETED FOR EACH VEHICLE OPERATOR AND MUST BE RETAINED DURING ACQUISITION AND APPLICATION OF RECYCLED WATER. USERS AND USERS’ COMPANIES SHALL ADHERE TO THE ATTACHED SBWR TERMS OF USE. USER AGREEMENT IS SUBJECT TO RWQCB ORDER 95-117.
RECYCLED WATER USE INFORMATION (CHECK ALL THAT APPLY)
METHOD OF WATER DISTRIBUTION:
APPLICATION METHOD:
USE OF RECYCLED WATER*:
SIGNS REQUIRED:
RECYCLED WATER ACCESS POINT TEMPORARY SITE METER OTHER:
TANKER TRUCK SPRAY HOSE OTHER:
CONSTRUCTION (COMPACTION/DUST CONTROL) STREET SWEEPING SEWER CLEAN OUT OTHER*:
* REFER TO THE FULL TEXT OF THE LATEST VERSION OF TITLE-22: CALIFORNIA WATER RECYCLING CRITERIA, ARTICLE 3. USES OF RECYCLED WATER, JUNE 18, 2014.
TANKER TRUCK CONTAINER OVERHEAD TANK PROJECT SITE OTHER:
LOCATION WHERE RECYCLED WATER WILL BE APPLIED:
ADDRESS: SITE SUPERINTENDENT:
CERTIFICATION
I HEREBY CERTIFY THAT THE INFORMATION PROVIDED IN THIS APPLICATION AND ALL ATTACHMENTS ARE TRUE, ACCURATE, AND COMPLETE TO THE BEST OF MY KNOWLEDGE. I ALSO CERTIFY THAT I HAVE READ AND AGREE TO ABIDE BY THE SBWR TERMS OF USE AND ALL APPLICABLE RULES AND REGULATIONS OF THE RWQCB ORDER NO. 95-117 AND HAVE SUCCESSFULLY COMPLETED INSPECTION BY THE LOCAL RETAILER.
TRUCK CONTRACTOR/DRIVER/EMPLOYEE SIGNATURE PRINTED NAME TITLE DATE
** SUPERINTENDENT OR FOREMAN SIGNATURE PRINTED NAME TITLE DATE
LYLE FROHMAN
SBWR SIGNATURE PRINTED NAME DATE
Revised 10/7/16 Page 2 of 2
_________
RECYCLED WATER ACCESS POINT PROGRAM
TERMS OF USE
CHECK THIS USER AGREEMENT LIMITS THE USE OF RECYCLED WATER TO THE FOLLOWING CONDITIONS:
1. RECYCLED WATER IS FOR NONPOTABLE USES ONLY - NO DRINKING! Recycled water may not be exposed to food, used within designated eating areas or used within 50 feet of any domestic well, drinking fountain or potable water supply.
2. There shall be no cross-connection between recycled water and any potable water supply. Recycled water may not be plumbed into potable irrigation or onsite plumbing systems. Recycled water meters are prohibited from connecting to potable hydrants. Match purple to purple only
3. Recycled water may not be discharged into storm drains or outside the designated use area that was approved by the water retailer and/or SBWR. Overspray, pooling and runoff of recycled water is not permitted. Cover this in your Safety meetings.
4. Tanker trucks must maintain an air gap of at least twice the diameter of the fill pipe (i.e. water overflows the tank before reaching the fill pipe). Tanker trucks must have water-tight connections, piping and hoses to ensure no leakage will occur during fill-up or use. They must be fully drained before transport and prior to every connection.
5. Recycled water tanker trucks may not transport potable water for potable uses.
6. All tanker trucks accessing and hauling recycled water must satisfy local and state safety requirements. Active auto/truck/trailer and general liability insurance (i.e. an ACORD form) is required.
7. Recycled water meters may be inspected by the retailer for appropriate use at any time. The volume of recycled water used must be reported as specified by the recycled water retailer.
SPECIAL APPROVAL, TRAINING AND SITE INSPECTION REQUIRED
8. If recycled water is transferred to other storage containers/reservoirs, they must be labeled with signage equivalent to tanker truck signage and must follow the safety guidelines in this User Agreement.
9. Recycled water may be used for pressure washing and washing equipment and vehicles if the recycled water is not heated and where the general public is excluded from the washing process.
10. Recycled Water may not be used for directional drilling without prior approval from SBWR.
ADVISORY SIGNS
Tanker Truck Sign: Tanker trucks hauling recycled water must have an SBWR approved adhesive sign issued by retailer at least six inches by twelve inches on the tank, in a location clearly visible to users and workers, with the following wording in one inch, or larger, letters on a purple background.
Tanker Truck Inspection Decal: Tanker trucks hauling recycled water must have an SBWR approved adhesive decal issued by retailer at least three inches by six inches signifying that the tanker truck has passed inspection and met all SBWR requirements.
Appurtenance Sign: Appurtenances serving recycled water must have an SBWR approved adhesive or bolted sign issued by the retailer at least six inches by eight inches, in a location clearly visible to users and workers, with the following wording in one inch, or larger, letters on a purple background.
PLEASE WASH YOUR HANDS AFTER USING RECYCLED WATER
South Bay Water Recycling
Recycled Water Access Point Program
Fact Sheet
Expanding Recycled Water Use with Recycled Water Access Points (RWAP) To conserve our valuable drinking (potable) water supplies, South Bay Water Recycling (SBWR) has made recycled water available for commercial non-potable uses at several truck fill locations in San José and Milpitas. State Approved uses include construction activities such as grading, compaction, concrete wetting, and dust control as well as landscape irrigation, pressure washing, and sewer flushing.
Recycled Water Quality
Recycled water is highly treated to meet rigorous and protective standards set by the State Water Resources Control Board – Division of Drinking Water, and SBWR currently supplies clean and safe tertiary-treated recycled water to over 750 customers in San Jose, Milpitas and Santa Clara.
Participation Requirements
Users must complete a short Training and sign a User Agreement to confirm the correct use of the fill stations and the proper handling of recycled water. In addition, trucks must be inspected and labeled to certify that they are correctly equipped to transfer recycled water.
After truck and driver certification, users will be issued a portable recycled water meter, with a unique nozzle that can only fit the RWAP hydrants. This minimizes the possibility of cross- connections between the potable and recycled water distribution systems.
Construction exemptions for required use of recycled water may be granted on a case by case basis, depending on the availability of recycled water near the project site. Please contact the City Planning Department for more information on the required use of recycled water for proposed projects.
Getting Started
In order to complete the certification process, and receive meters, site keys, and the most updated site maps, please contact the recycled water retail agencies listed below:
Milpitas – call (408) 586-2600
San Jose –call (408) 277-3671
RWAP Supervisor Trainings are scheduled every Wednesday morning from 9am-11am at the San Jose/Santa Clara Regional Wastewater Facility (700 Los Esteros Road in San José) or by appointment. Contact the City of Milpitas for trainings and inspections in their area.
Revision 0223015
South Bay Water Recycling
Recycled Water Access Point
FAQs
1. What is a Recycled Water Access Point?
A Recycled Water Access Point (or RWAP) is a stand-pipe that allows a certified RWAP Supervisor access to recycled water to fill their tanker truck.
2. How can I get locations and information about using recycled water from an RWAP? Please contact your local water retailer or South Bay Water Recycling for availability in your area.
City of Milpitas – (408) 586-2600
City of San José – South Bay Water Recycling (408) 277-3671
3. What are the uses for recycled water?
Recycled water is approved for nonpotable (non drinking) uses such as irrigation, dust control, and street sweeping
4. Can I use recycled water to irrigate my landscape at home? No. Recycled Water is approved only for commercial (non-residential) uses.
5. Can I drink recycled water?
No. At this time, recycled water is not approved for drinking.
6. Do I have to use recycled water?
The use of recycled water is required by many city ordinances if recycled water is available. Visit your local city’s planning department for availability in your area.
7. Where does recycled water come from?
Recycled water is produced from treated wastewater from the San Jose/Santa Clara Regional Wastewater Facility.
8. Why is recycled water regulated more than potable (drinking) water? Recycled water is safe to use by trained personnel to assure it is used appropriately and that the public drinking water supply is separated and protected from contamination.
9. Are there any rules I need to follow when using recycled water? Recycled water has not been treated and disinfected for drinking. The use of recycled water is therefore regulated by the State of California Division of Drinking Water, State Water Resources Control Board to ensure that the public health and potable water supply are separated and protected from contamination. To assure that the use is appropriate, the State has required that users be trained, vehicles and sites are inspected and certified, and appropriate safeguards are in place to protect public health.
10. Do I have to use a special container?
All containers must be properly labeled, per the SBWR RWAP User Agreement. Recycled water is only distributed to certified RWAP Supervisors with registered trucks that have been inspected.
11. Can I store recycled water at my site or commercial business? Yes. Recycled water can be stored on site, with appropriate signage and use management per the User Agreement.
12. Do I have to get certified in multiple cities or will one certification work at all SBWR locations? Recycled Water Access Point Supervisors can be trained and registered at any qualified SBWR water agency.
13. Can I take the recycled water I picked up in one city and take it to another city? Yes. Recycled water purchased from one city may be used in a different city.
14. Can I use a potable meter to access recycled water or do I have to get a special meter? The RWAP meter is different from a potable water meter, so you must use a recycled water RWAP meter when accessing recycled water.
15. Do I need to clean my tank or container before filling it with potable water? Recycled water trucks must be certified and registered to carry water for nonpotable uses only.
16. What if I have multiple tanker trucks?
All trucks must be inspected and registered with SBWR.
17. How much does recycled water cost?
Please contact your water retailer for prices and availability.
18. How do I report my recycled water usage and pay?
It will vary depending on recycled water retailer. Please see your local recycled water retailer for specifics.
38077.00180\29080232.10
APPENDIX B – ENCROACHMENT PERMIT
APPENDIX B – ENCROACHMENT PERMIT
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION ENCROACHMENT PERMIT DOT TR-0120 (REV 05/2023)FM 91 143604-25-N-LT-3068Permit No.
Americans with Disabilities Act (ADA) Notice: This document is available in alternative accessible formats. For more information, please contact the Forms Management Unit at (279) 234-2284, TTY 711, in writing at Forms Management Unit, 1120 N Street, MS-89, Sacramento, CA 95814, or by email at [email protected].
November 19, 2025In compliance with your application ofReference Documents:Utility Notice No.Agreement No.R/W Contract No.Project code (ID):Applicant's Reference/ Utility Work Order No.ofofofCFC #:04/SCL/237/PM 10.55-VarDist/Co/Rte/PMJanuary 13, 2026Permit Approval Date$0Performance Bond Amount (1)$0Payment Bond Amount (2)$ N/ABond Company$ N/ABond Number (1)$ N/ABond Number (2)City of Milpitas C/O: Anna Highsmith City of Milpitas 455 E. Calaveras Blvd MILPITAS, CA 95035 Email: [email protected] Phone: (408)609-1824TO:, PERMITTEE Remove and dispose of the existing landscaping, excavate and install cobblestone concrete paving, install gravel, and restain the existing stained concrete, and conduct temporary traffic control, on State Highway 04-SCL-237 Post Mile 10.55, in the City of Milpitas, County of Santa Clara. A minimum of 7 days prior to the start of work under this encroachment permit, notice must be given to State Representative Casey Tarokh, 10130 Bubb Road, Cupertino, CA 95014, at [email protected] or (510) 715-9528, weekdays between 7:00 a.m. and 3:30 p.m., excluding holidays. Notwithstanding General Provision 35, lane closures and other activities that may cause traffic impacts that require the permittee to apply for and obtain a closure ID prior to the start of work. Requests must be submitted electronically through the Lane Closure System (LCS). Notifications to Traffic Management Center (TMC) must be submitted timely including 1097, 1098 and 1022 codes. and subject to the following, PERMISSION IS HEREBY GRANTED to:THIS PERMIT IS NOT A PROPERTY RIGHT AND DOES NOT TRANSFER WITH THE PROPERTY TO A NEW OWNER.The following attachments are also included as part of this permit (check applicable):YESNOGeneral ProvisionsYESNOUtility Maintenance ProvisionsYESNOStorm Water Special ProvisionsYESNOSpecial ProvisionsYESNOA Cal-OSHA Permit, if required: Permit No.YESNOAs-Built Plans Submittal Route Slip for Locally Advertised ProjectsYESNOStorm Water Pollution Protection PlanIn addition to fee, the permittee will be billed actual costs for:YESNO ReviewYESNO InspectionYESField Work (if any Caltrans effort expended)As-built Plans are RequiredYESNOYESNOThe information in the environmental documentation has been reviewed and considered prior to approval of this permit.This permit is to be strictly construed and no other work other than specifically mentioned is hereby authorized. No project work shall be commenced until all other necessary permits and environmental clearances have been obtained.September 30This permit is void unless the work is completed before2026,CC: #1: EARL R SHERMAN III #2: CASEY K TAROKH #3: GILBERT S WU #4: MARCOS D MORALES PARRADavid Ambuehl, Acting, District DirectorAPPROVED:BY{{Sig1_es_:signer1:signature }}Mohammad Dastmalchian, District Permit EngineerMohammad Dastmalchian (Jan 13, 2026 14:12:20 PST)Mohammad Dastmalchian
City of Milpitas 04-25-N-LT-3068 Page 2 The following codes are used when reporting your intended closure status to TMC: • Use “1097” code, at the start of a lane and shoulder or ramp closures (dropping off the first cone). • Use “1098” code, after the lane and shoulder or ramp are open to traffic (picking up the last cone). • Use “1022” code, if cancelling an approved closure. When your closure request is rejected, you must resubmit your revised closure request, and you may consult with the State Representative as needed. The permittee must submit cancellation closure requests using LCS, at least 48 hours, before the start time of the approved closure. In the event of incompliance with the State’s requirements and provisions, including LCS requirements, the Permittee’s future lane closures may not be granted and/or authorized. In addition to the 2025 Caltrans Standard Specifications and Plans (available at https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications), all work permitted herein must comply with the following provisions: • Encroachment Permit General Provisions (TR-0045), • As-Built Subsurface Infrastructure (TR – 0449), • Storm Water Special Provisions for Minimal or No Impact Provisions (TR-0400), • Hazardous Materials and Hazardous Waste Management (TR-0408), • Pedestrian Safety (MCP) Special Provision, available at http://dot.ca.gov/programs/traffic-operations/ep/ep-manual/) A pre-job meeting with the State Representative is required at least seven (7) business days prior to the start of any work under this encroachment permit. Failure to do so may result in encroachment permit revocation with no prejudice. The Permittee must provide stage construction plans, traffic handling plans, work schedule, and a list of all sub-contractors, if any, to the State Representative at or prior to the pre-job meeting. Changes to the provisions herein require an Encroachment Permit Rider, except for minor changes authorized by the State Representative. The Permittee must coordinate all construction, maintenance, and other operational activities that are in progress in the same general area, if any, with the permitted work. Time extension requests must be submitted to the State Representative a minimum of 30 days prior to permit expiration, with justification(s) and new completion date, in an official letter format. The State Representative or California Highway Patrol (CHP) may stop work not being performed in compliance with this encroachment permit. Conditional Requirement(s): Non-compliance with this provision may result in Caltrans taking actions including but not limited to canceling this permit without further notice, requiring bonds, and/or not providing such conditional approvals for the Permittee on future projects. Work may not start until the documents listed below have been submitted to, reviewed by, and approved by Caltrans. This permit is conditionally issued without the documents listed below, at the request of Permittee. The Permittee acknowledges and will ensure that the following documents will be submitted to Caltrans for review and approval prior to scheduling authorized work/activities: • TR-0429 “Encroachment Permit Applicant: Contractor(s) Authorization Form”
City of Milpitas 04-25-N-LT-3068 Page 3 • Caltrans has an overlapping project that will repave 237. It will also replace curb ramps at Serra Way and provide a pedestrian passageway at the median nose at Hillview. If the Bid Alternative is constructed, Caltrans recommends sharing the concrete color so we can match it with our upcoming project, EA 4Q740. Project manager Greg Carroll at [email protected]. All mud, dirt, and gravel tracked onto the roadway must be immediately removed. All the Permittee’s personnel must wear appropriate and approved personal protective equipment, per Chapter 12 of Caltrans Safety Manual, including hard hats and bright-colored safety vests, shirts, or jackets with retro-reflective material, while on the State highway right-of-way. Notwithstanding General Provisions #39 and “Storm Water Special Provisions for Minimal or No Impact Provisions” (TR-0400), the Permittee must comply with all Erosion and Sediment Control Plan (ESCP), Water Pollution Control Program (WPCP), or Storm Water Pollution Prevention Plan (SWPPP) requirements and any project-specific or local permit requirements as applicable as per State and federal statutes, laws, and regulations. The Permittee must give the State Representative at least 14 business days advance notice for lane, ramp, or shoulder closure requests. Traffic control must comply with the 2025 Caltrans Standard Plans T9 through T22 (available at https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications), and the California Manual on Uniform Traffic Control Devices (MUTCD), Part 6, "Temporary Traffic Control" (available at https://dot.ca.gov/programs/safety-programs/camutcd) (Reference: “Encroachment Permit General Provisions” (TR-0045)). All traffic control devices must be installed, maintained, and removed by a qualified traffic control contractor. Construction activities must not inconvenience the public or abutting property owners. Maintain access to driveways, houses, and buildings. The State Representative and California Highway Patrol (CHP) reserve the right to require reopening the highway at any time, as necessary. All costs must be borne by the Permittee. Traffic control is authorized from 9 a.m. to 3 p.m., Monday through Friday, or from 10 p.m. to 5 a.m., Saturday through Sunday, excluding holidays, in accordance with the 2025 Caltrans Standard Specifications, Section 12 (available at https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications) and the approved traffic control plan. The shoulder may be closed while work is actively in progress. Ensure safe access for pedestrians and bicyclists at all times. No closure is permitted at any other time, including holidays. The following routes are identified with closure restrictions for the Super Bowl and the World Cup 2026. For World Cup 2026, there must be no closure permitted from June 13, 2026, to July 2, 2026, at 6:00 am on the following routes. For the pre-Super Bowl and Super Bowl events, no closure is permitted on the event day. The traffic lanes must be open until 6:00 am the following day on the following routes. Routes: • SR-237 in its entirety • US-101 from SR-85 South to I-80 • US-101 from Golden Gate Bridge to I-580 • SR-87 from SR-85 to US-101
City of Milpitas 04-25-N-LT-3068 Page 4 • SR-85 in its entirety • SR-82 from I-280 South to I-280 North • SR-17 from Santa Cruz County line to I-280 • I-880 from I-280 to I-80 • I-80 from US-101 to I-880 (Maze) • I-680 from US-101 to I-580 • I-580 from I-238 to I-680 • I-238 in its entirety • I-280 from US-101 South to King Street • Bridges: San Francisco, Oakland Bay Bridge, San Mateo Bridge, and Dumbarton Bridge The Permittee must place public notification signs at locations designated on the Permittee’s signing plan a minimum of seven (7) calendar days before the permitted activity begins. Signs must be constructed and installed per Caltrans Standard Plans and Specifications. The Permittee must verify to the State Representative that local or regional media, including radio, television or newspapers serving the area affected by the scheduled permitted activity have been notified by letter or press release format. Media contact must allow sufficient time for print or broadcast two (2) business days prior to the permitted activity. Letter or press release must include date, time, location, duration, permitted activity, and identify detours for impacted State highways and local roads. The Permittee must make written notice to, and coordinate with, California Highway Patrol (CHP), local emergency services, law enforcement agencies and public road departments seven (7) calendar days prior to the scheduled permitted activity. Letter copies must be provided to the State Representative to evidence contacts. The Permittee must place detour signs prior to the permitted activity in accordance with Caltrans Standard Plans and Specifications. Except for installing, maintaining, and removing traffic control devices, any work encroaching within three (3) feet of the edge of a travel lane for areas with a posted speed limit below 45 mph, or six (6) feet of the edge of a travel lane, for areas with a speed limit posted at 45 mph or higher, requires closing of that travel lane. Any work encroaching within six (6) feet of the edge of the shoulder, requires closing of that shoulder. Do not reduce an open traffic lane width to less than 11 feet. If traffic cones or delineators are used for temporary edge delineation, the side of the base of the cones or delineators nearest traffic is considered the edge of the traveled way. Traffic control using flagging must comply with the California Manual on Uniform Traffic Control Devices (MUTCD), Chapter 6E, "Flagger Control" (available at https://dot.ca.gov/programs/safety-programs/camutcd) and Cal/OSHA Title 8 Regulations Subchapter 4. Construction Safety Orders, Section 1599, “Flaggers” (available at https://www.dir.ca.gov/title8/1599.html). Temporary pedestrian facilities must comply with the Caltrans Temporary Pedestrian Access Routes Handbook (available at https://dot.ca.gov/programs/construction/safety-traffic) and the California MUTCD Part 6, Chapter 6D – “Pedestrian and Worker Safety” (available at https://dot.ca.gov/programs/safety-programs/camutcd) (Reference: “Encroachment Permit General Provisions” (TR-0045)). When the work area encroaches upon a sidewalk, walkway, or crosswalk area, special consideration must be given to pedestrian safety. Protective barricades, fencing, handrails and bridges, together with warning and guidance devices and signs must be utilized so that the passageway for pedestrians, especially blind and other physically handicapped, is safe and well defined and shown on the approved plan. Notwithstanding General Provisions #13, temporary pedestrian access routes must comply with the 2025 Caltrans Standard Plans T30 through T34 (available at https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications). Additional review or inspection hours will be charged at the current State hourly rate.
City of Milpitas 04-25-N-LT-3068 Page 5 Signs, lights, flags, or other protective devices must not obscure the visibility of, nor conflict in intent, meaning, and function of existing signs, lights and traffic control devices, or any construction area signs. Vehicle or equipment must not be stored overnight within the State highway right-of-way. All vehicles and equipment must be removed immediately at the completion of the day’s work. Refueling of vehicle or equipment within the State highway right-of-way is strictly prohibited. On conventional highways, the Permittee's vehicles and equipment not involved in the permitted activities must be legally located off the traveled way and not interfere with free traffic and pedestrian flow. The Permittee must comply with all requirements of the California Public Resources Code, Sections 5024.5 and 5097.98, California Health and Safety Code, Section 7050.5 (both available at https://leginfo.legislature.ca.gov/faces/codes.xhtml), and Volume 2 of the Caltrans Standard Environmental Reference (available at https://dot.ca.gov/programs/environmental-analysis/standard-environmental-reference-ser). Should ground-disturbing activities take place as part of this project within the State highway right-of-way and there is an inadvertent archaeological or burial discovery, the Permittee must cease all construction within 50 feet of the find, notify the county coroner, if necessary, and immediately contact the Office of Cultural Resource Studies (OCRS), Caltrans District 4. Upon contact, an OCRS archaeologist will evaluate the find within one (1) business day. Streets and highways in the San Francisco Bay Area contain a significant number of existing underground utilities. This includes traffic signal conduits that are installed nine (9) inches or less in depth. The Permittee is responsible for necessary site investigations for identification of the location and depth of existing underground facilities prior to excavation (e.g., test hole or hand-dig) to avoid damage or disruption in services. All pavements must be saw cut prior to removal or removed by grinding. Obliterated pavement markings must be replaced in kind. All signs and markings must comply with the California Manual on Uniform Traffic Control Devices (MUTCD) (available at https://dot.ca.gov/programs/safety-programs/camutcd). Where Asphalt Concrete (AC) has been placed, temporary painted traffic striping and pavement markings must be installed within 24 hours. Where shown on the plans, after 30 days curing time, thermoplastic materials must be applied in accordance with the 2025 Caltrans Standard Specifications, Section 84, “Markings” (available at https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications) Your attention is directed to the 2025 Caltrans Standard Specification, Section 5-1.36, “Property and Facility Preservation” (available at https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications) and Business and Professions Code, Section 8771. The Permittee must physically inspect the work site and locate survey monuments before work commencement. Monuments that might be disturbed must be referenced or reset in accordance with the California Business and Professions Code. If feasible, monuments should not be set within the traveled way. All monuments that must be set or perpetuated in paved surfaces, must be constructed in accordance with the 2025 Caltrans Standard Specification, Section 78-2, “Survey Monuments” and the 2025 Caltrans Standard Plan A74, Type D, (available at https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications) equal with prior approval of the District Surveys Engineer. Copies of Corner Records filed, or Record of Surveys recorded in compliance with the Business and Professions Code must be forwarded to the District Surveys Engineer. The Permittee must reuse the soil within the work limits in the immediate area from which it was excavated. If any excess soil is generated, it becomes the property of the Permittee. The Permittee must transport all excess soil outside the State highway right-of-way and dispose of it in accordance with all applicable environmental laws and regulations (refer to “Hazardous Materials and Hazardous Waste Management” (TR-0408) special provisions).
City of Milpitas 04-25-N-LT-3068 Page 6 If an accident or other incident (related or not related to the permitted activity) occurs within or close to the permitted activity, the permittee must immediately stop work and remove traffic controls from the highway unless public health, welfare and safety are compromised by unfinished work. Only traffic control to protect open excavations may remain in place. After free traffic flow is restored, work per the provisions of the permit may be returned. Any damage to State facilities must be repaired to the same state as before the damage and the cost of repairs must be the responsibility of the permittee. Upon completion of work authorized by this encroachment permit, the permittee must provide the State Representative with a set of As-Built plans, in accordance with General Provision 22. Upon completion of work authorized by this encroachment permit, the Permittee must provide the State Representative with “Notice of Completion” (TR-0128) (available at https://dot.ca.gov/programs/traffic-operations/ep/applications). Enclosures.
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION ENCROACHMENT PERMIT APPLICANT: CONTRACTOR(S) AUTHORIZATION FORMDOT TR-0429 (NEW 12/2022) ADA NoticeThis document is available in alternative accessible formats. For more information, please contact the Forms Management Unit at (279) 234-2284, TTY 711, in writing at Forms Management Unit, 1120 N Street, MS-89, Sacramento, CA 95814, or by email at [email protected].
The Permittee warrants and represents the Permittee has hired the following prime contractor(s) to perform the approved encroachment activities under Encroachment Permit # on the Permittee’s behalf as agents in accordance with Encroachment Permit General Provision #4 or Adopt-A-Highway Special Provision #3, whichever is part of the Encroachment Permit. The Permittee warrants and represents the Permittee has provided a copy of the Encroachment Permit to the prime contractor(s) listed below, and further warrants and represents that the activities related to the Encroachment Permit, whether performed by the Permittee or by the prime contractor(s) below or by any person or entity acting for or on behalf of the Permittee, will be performed in compliance with all terms, conditions, specifications, standards, provisions, and other requirements of the subject Encroachment Permit. The person signing below warrants and represents such person has authority on behalf of the Permittee to make the warranties and representations contained herein, and to agree to and so bind the Permittee to this page.List of authorized prime contractors for the encroachment permit:Contractor NameScope of Work (Traffic Control/Civil Work, etc.)Contact PersonContact Person's Information (Phone # and Email)I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.Name of PermitteeName and Title of Person Signing for Permittee (Print)DateSignature
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION ENCROACHMENT PERMIT APPLICANT: CONTRACTOR(S) AUTHORIZATION FORMDOT TR-0429 (NEW 12/2022) ADA NoticeThis document is available in alternative accessible formats. For more information, please contact the Forms Management Unit at (279) 234-2284, TTY 711, in writing at Forms Management Unit, 1120 N Street, MS-89, Sacramento, CA 95814, or by email at [email protected].
By signing below, each prime contractor acknowledges that such prime contractor has received a copy of Encroachment Permit #and agrees such prime contractor, and suchprime contractor’s employees, managers, officers, directors, agents, subcontractors, and suppliers, will comply with, and will perform all activities in accordance with, all terms, conditions, specifications, standards, provisions, and other requirements of the Encroachment Permit, including but not limited to notifying the permit inspector as required in the Encroachment Permit and reporting the lane closure notifications per the Encroachment Permit General Provisions (TR-0045). Each person signing on behalf of each prime contractor warrants and represents such person has the authority to make the acknowledgments, warranties, and representations contained herein on behalf of the named prime contractor, and has the authority to agree to and so bind the named prime contractor to this page.I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.Name of Prime ContractorName and Title of Person Signing for Contractor (Print)DateSignatureName of Prime ContractorName and Title of Person Signing for Contractor (Print)DateSignatureName of Prime ContractorName and Title of Person Signing for Contractor (Print)DateSignatureName of Prime ContractorName and Title of Person Signing for Contractor (Print)DateSignature
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION NOTICE OF COMPLETION DOT TR-0128 (REV 03/2024)STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION NOTICE OF COMPLETION DOT TR-0128 (REV 03/2024)STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION NOTICE OF COMPLETION DOT TR-0128 (REV 03/2024)STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION NOTICE OF COMPLETION DOT TR-0128 (REV 03/2024)STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION NOTICE OF COMPLETION DOT TR-0128 (REV 03/2024)For individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 711, or write to Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.ADA NoticeFor individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 711, or write to Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.ADA NoticeFor individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 711, or write to Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.ADA NoticeFor individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 711, or write to Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.ADA NoticeADA NoticeFor individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 711, or write to Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
PERMIT NO.To whom it may concern: All work authorized by the above-numbered permit was completed onSIGNATURE OF PERMITTEEFM 92 1546 MBy providing my electronic signature for this form, I agree to conduct business transactions by electronic means and that my electronic signature is the legal binding equivalent to my handwritten signature. I hereby agree that my electronic signature represents my execution or authentication of this form, and my intent to be bound by it.PERMIT NO.To whom it may concern: All work authorized by the above-numbered permit was completed onSIGNATURE OF PERMITTEEFM 92 1546 MBy providing my electronic signature for this form, I agree to conduct business transactions by electronic means and that my electronic signature is the legal binding equivalent to my handwritten signature. I hereby agree that my electronic signature represents my execution or authentication of this form, and my intent to be bound by it.PERMIT NO.To whom it may concern: All work authorized by the above-numbered permit was completed onSIGNATURE OF PERMITTEEFM 92 1546 MBy providing my electronic signature for this form, I agree to conduct business transactions by electronic means and that my electronic signature is the legal binding equivalent to my handwritten signature. I hereby agree that my electronic signature represents my execution or authentication of this form, and my intent to be bound by it.PERMIT NO.To whom it may concern: All work authorized by the above-numbered permit was completed onSIGNATURE OF PERMITTEEFM 92 1546 MBy providing my electronic signature for this form, I agree to conduct business transactions by electronic means and that my electronic signature is the legal binding equivalent to my handwritten signature. I hereby agree that my electronic signature represents my execution or authentication of this form, and my intent to be bound by it.
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION ENCROACHMENT PERMIT GENERAL PROVISIONS
ENCROACHMENT PERMIT GENERAL PROVISIONS TR-0045 (REV. 12/2022) 1. AUTHORITY: The California Department of Transportation (“Department”) has authority to issue encroachment permits under Division 1, Chapter 3, Article 1, Sections 660 through 734 of the Streets and Highways Code. 2. REVOCATION: Encroachment permits are revocable on five (5) business days’ notice unless otherwise stated on the permit or otherwise provided by law, and except as provided by law for public corporations, franchise holders, and utilities. Notwithstanding the foregoing, in an emergency situation as determined by the Department, an encroachment permit may be revoked immediately. These General Provisions and any applicable Special Provisions are subject to modification or abrogation by the Department at any time. Permittees’ joint use agreements, franchise rights, reserved rights or any other agreements for operating purposes in State of California (“State”) highway right-of-way may be exceptions to this revocation. 3. DENIAL FOR NONPAYMENT OF FEES: Failure to pay encroachment permit fees when due may result in rejection of future applications, denial of encroachment permits, and revocation of the encroachment permit if already issued. 4. PERMITTEE AUTHORIZATION FOR OTHERS TO PERFORM WORK: This encroachment permit allows only the Permittee and/or Permittee’s authorized contractor or agent to work within or encroach upon the State highway right-of-way, and the Permittee may not assign or transfer this encroachment permit. Any attempt to assign or transfer this encroachment permit shall be null and void. Permittee shall provide to the Department a list of Permittee’s authorized contractors/agents, in the form and at the time specified by the Department but if no time is specified then no later than the pre-construction meeting. Permittee shall keep the list current and shall provide updates to the Department immediately upon any change to the list of authorized contractors/agents, including but not limited the addition, removal, or substitution of an authorized contractor/agent, or a new address or contact information for an existing authorized contractor/agent. Permittee is responsible for the acts and/or omissions of any person or entity acting on behalf of the Permittee, even if such person or entity is not included on Permittee’s list of authorized contractors and/or agents. 5. ACCEPTANCE OF PROVISIONS: Permittee, and the Permittee’s authorized contractors and/or agents, understand and agree to accept and comply with these General Provisions, the Special Provisions, any and all terms and/or conditions contained in or incorporated into the encroachment permit, and all attachments to the encroachment permit (collectively “the Permit Conditions”), for any encroachment, work, and/or activity to be performed under this encroachment permit and/or under color of authority of this encroachment permit. Permittee understands and agrees the Permit Conditions are applicable to and enforceable against Permittee as long as the encroachment remains in, under, or over any part of the State highway right-of-way. The Permittee’s authorized contractors and/or agents, are also bound by the Permit Conditions. Non-compliance with the Permit Conditions by the Permittee’s authorized contractor and/or agent will be deemed non-compliance by the Permittee. 6. BEGINNING OF WORK: When traffic is not impacted (see General Provision Number 35), the Permittee must notify the Department’s representative two (2) business days before starting permitted work. Permittee must notify the Department’s representative if the work is to be interrupted for a period of five (5) business days or more, unless otherwise agreed upon. All work must be performed on weekdays during regular work hours, excluding holidays, unless otherwise specified in this encroachment permit. 7. STANDARDS OF CONSTRUCTION: All work performed within State highway right-of-way must conform to all applicable Departmental construction standards including but not limited to: Standard Specifications, Standard Plans, Project Development Procedures Manual, Highway Design Manual and Special Provisions. Other than as expressly provided by these General Provisions, the Special Provisions, the Standard Specifications, Standard Plans, and other applicable Departmental standards, nothing in these General Provisions is intended to give any third party any legal or equitable right, remedy, or claim with respect to the encroachment permit and/or to these General Provisions or any provision herein. These General Provisions are for the sole and exclusive benefit of the Permittee and the Department. Where reference is made in such standards to “Contractor” and “Engineer,” these are amended to be read as “Permittee” and “Department’s representative,” respectively, for purposes of this encroachment permit. 8. PLAN CHANGES: Deviations from plans, specifications, and/or the Permit Conditions as defined in General Provision Number 5 are not allowed without prior approval from the Department’s representative and the Federal Highway Administration (“FHWA”) representative if applicable. 9. RIGHT OF ENTRY, INSPECTION AND APPROVAL: All work is subject to monitoring and inspection. The United States, the State, the Department, and the Directors, officers, employees, agents, and/or contractors of the State and/or of the Department, and other state, and federal agencies, and the FHWA, through their agents or representatives, must have full access to highway
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION ENCROACHMENT PERMIT GENERAL PROVISIONS
facilities/encroachment area, at any and all times for the purpose of inspection, maintenance, activities needed for construction/reconstruction, and operation of the State highway right-of-way. Upon completion of work, Permittee must request a final inspection for acceptance and approval by the Department. The local public agency Permittee must not give final construction approval to its contractor until final acceptance and approval by the Department is obtained. 10. PERMIT AT WORKSITE: Permittee and Permittee’s authorized contractors/agents must keep the permit package and current list of authorized contractors/agents, or copies thereof, at the work site at all times and must show such documents upon request to any Department representative or law enforcement officer. If the permit package or current list of authorized contractors/agents, or copies thereof, are not kept and made available at the work site at all times, then all work must be suspended. 11. CONFLICTING ENCROACHMENTS: Permittee must yield start of work to ongoing, prior authorized work adjacent to or within the limits of the Permittee’s project site. When existing encroachments conflict with Permittee’s work, the Permittee must bear all cost for rearrangements (e.g., relocation, alteration, removal, etc.). 12. PERMITS, APPROVALS, AND CONCURRENCES FROM OTHER AGENCIES AND/OR ENTITIES: This encroachment permit is invalidated if the Permittee has not obtained all permits, approvals, and concurrences necessary and required by law, including but not limited to those from the California Public Utilities Commission (“CPUC”), California Occupational Safety and Health Administration (“Cal-OSHA”), local and state and federal environmental agencies, the California Coastal Commission, and any other public agency and/or entity having jurisdiction. Permittee is responsible for providing notice of the encroachment to, and obtaining concurrence from, any person or entity (whether public or private) affected by the scope of work described in the encroachment permit, regardless of whether such notice or concurrence is required by law; the Department is not responsible to provide such notice or obtain such concurrence. Permittee warrants all such permits, approvals, and concurrences have been obtained before beginning work under this encroachment permit. The Department may, at the Department’s discretion, require the Permittee to demonstrate that Permittee has obtained all such permits, approvals, and concurrences, and Permittee shall demonstrate this at the time and in the manner specified by the Department. 13. PEDESTRIAN AND BICYCLIST SAFETY: A safe continuous passageway must be maintained through the work area at existing pedestrian or bicycle facilities. At no time must pedestrians be diverted onto a portion of the street used for vehicular traffic. At locations where safe alternate passageways cannot be provided, appropriate signs and barricades must be installed at the limits of construction and in advance of the limits of construction at the nearest crosswalk or intersection to detour pedestrians to facilities across the street. Attention is directed to Section 7-1.04 “Public Safety,” and to Section 12-4.04 “Temporary Pedestrian Access Routes,” and to Section 16-2.02 “Temporary Pedestrian Facility,” of the Department’s Standard Specifications, and to California Vehicle Code section 21760, subdivision (c). 14. PUBLIC TRAFFIC CONTROL: The Permittee must provide traffic control protection, warning signs, lights, safety devices, etc., and take all other measures necessary for the traveling public’s safety as required by law and/or the Department. While providing traffic control, the needs of all road users, including but not limited to motorists, bicyclists and pedestrians, including persons with disabilities in accordance with the Americans with Disabilities Act, must be an essential part of the work activity. Lane, Bike Lane, Sidewalk, Crosswalk, and/or shoulder closures must comply with the Department’s Standard Specifications and Standard Plans for Temporary Traffic Control Systems & Temporary Pedestrian Access Routes, and with the applicable Special Provisions. Where issues are not addressed in the Standard Specifications, Standard Plans, and/or Special Provisions, the California Manual on Uniform Traffic Control Devices (Part 6, Temporary Traffic Control) must be followed. 15. MINIMUM INTERFERENCE WITH TRAFFIC: Permittee must plan and conduct work so as to create the least possible inconvenience to the traveling public (motorized vehicles, unmotorized vehicles such as bicycles, pedestrians, person(s) with disabilities, etc.), such that traffic is not unreasonably delayed. 16. STORAGE OF EQUIPMENT AND MATERIALS: The storage of equipment or materials is not allowed within State highway right-of-way, unless specified within the Special Provisions of this encroachment permit. If encroachment permit Special Provisions allow for the storage of equipment or materials within the State highway right-of-way, the equipment and material storage must also comply with Section 7-1.04, Public Safety, of the Department’s Standard Specifications. 17. CARE OF DRAINAGE: Permittee must provide alternate drainage for any work interfering with an existing drainage facility in compliance with the Department’s Standard Specifications, Standard Plans, and/or as directed by the Department’s representative. 18. RESTORATION AND REPAIRS IN STATE HIGHWAY RIGHT-OF-WAY: Permittee is responsible for restoration and repair of State highway right-of-way resulting from permitted work (Streets and Highways Code, section 670 et seq.). 19. STATE HIGHWAY RIGHT-OF-WAY CLEAN UP: Upon completion of work, Permittee must remove and dispose of all scraps, refuse, brush, timber, materials, etc. off the State highway right-of-way. The aesthetics of the highway must be as it was before work started or better. 20. COST OF WORK: Unless stated otherwise in the encroachment permit or a separate written agreement with the Department, the Permittee must bear all costs
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION ENCROACHMENT PERMIT GENERAL PROVISIONS
incurred for work within the State highway right-of-way and waives all claims for indemnification or contribution from the United States, the State, the Department, and from the Directors, officers, and employees of the State and/or the Department. Removal of Permittee’s personal property and improvements shall be at no cost to the United States, the State, and the Department. 21. ACTUAL COST BILLING: When specified in the permit, the Department will bill the Permittee actual costs at the currently set Standard Hourly Rate for encroachment permits. 22. AS-BUILT PLANS: When required, Permittee must submit one (1) set of folded as-built plans within thirty (30) calendar days after completion and acceptance of work in compliance with requirements listed as follows: a) Upon completion of the work provided herein, the Permittee must submit a paper set of As-Built plans to the Department’s representative. b) All changes in the work will be shown on the plans, as issued with the permit, including changes approved by Encroachment Permit Rider. c) The plans are to be prominently stamped or otherwise noted “AS-BUILT” by the Permittee’s representative who was responsible for overseeing the work. Any original plan that was approved with a Department stamp, or by signature of the Department’s representative, must be used for producing the As-Built plans. d) If construction plans include signing or striping, the dates of signing or striping removal, relocation, or installation must be shown on the As-Built plans when required as a condition of the encroachment permit. When the construction plans show signing and striping for staged construction on separate sheets, the sheet for each stage must show the removal, relocation, and installation dates of the appropriate staged striping and signing. e) As-Built plans must contain the Encroachment Permit Number, County, Route, and Post Mile on each sheet. f) The As-Built Plans must not include a disclaimer statement of any kind that differs from the obligations and protections provided by sections 6735 through 6735.6 of the California Business and Professions Code. Such statements constitute non-compliance with Encroachment Permit requirements and may result in the Department retaining Performance Bonds or deposits until proper plans are submitted. Failure to comply may also result in denial of future encroachment permits or a provision requiring a public agency to supply additional bonding. 23. PERMITS FOR RECORD PURPOSES ONLY: When work in the State highway right-of-way is within an area under a Joint Use Agreement (JUA) or a Consent to Common Use Agreement (CCUA), a fee exempt encroachment permit is issued to the Permittee for the purpose of providing a notice and record of work. The Permittee’s prior rights must be preserved without the intention of creating new or different rights or obligations. “Notice and Record Purposes Only” must be stamped across the face of the encroachment permit. 24. BONDING: The Permittee must file bond(s), in advance, in the amount(s) set by the Department and using forms acceptable to the Department. The bonds must name the Department as obligee. Failure to maintain bond(s) in full force and effect will result in the Department stopping all work under this encroachment permit and possibly revoking other encroachment permit(s). Bonds are not required of public corporations or privately-owned utilities unless Permittee failed to comply with the provisions and/or conditions of a prior encroachment permit. The surety company is responsible for any latent defects as provided in California Code of Civil Procedure section 337.15. A local public agency Permittee also must comply with the following requirements: a) In recognition that project construction work done on State property will not be directly funded and paid by State, for the purpose of protecting stop notice claimants and the interests of State relative to successful project completion, the local public agency Permittee agrees to require the construction contractor to furnish both a payment and performance bond in the local public agency’s name with both bonds complying with the requirements set forth in Section 3-1.05 Contract Bonds of the Department’s Standard Specifications before performing any project construction work. b) The local public agency Permittee must defend, indemnify, and hold harmless the United States, the State and the Department, and the Directors, officers, and employees of the State and/or Department, from all project construction related claims by contractors, subcontractors, and suppliers, and from all stop notice and/or mechanic’s lien claimants. The local public agency also agrees to remedy, in a timely manner and to the Department’s satisfaction, any latent defects occurring as a result of the project construction work. 25. FUTURE MOVING OF INSTALLATIONS: Permittee understands and agrees to relocate a permitted installation upon notice by the Department. Unless under prior property right or agreement, the Permittee must comply with said notice at the Permittee’s sole expense. 26. ENVIRONMENTAL: a) ARCHAEOLOGICAL/HISTORICAL: If any archaeological or historical resources are identified or encountered in the work vicinity, the Permittee must immediately stop work, notify the Department’s representative, retain a qualified archaeologist who must evaluate the site at Permittee’s sole expense, and make recommendations to the Department’s representative regarding the continuance of work. b) HAZARDOUS MATERIALS: If any hazardous waste or materials (such as underground storage tanks, asbestos pipes, contaminated soil, etc.) are identified or encountered in the work vicinity, the Permittee must immediately stop work, notify the Department’s representative, retain a qualified hazardous
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION ENCROACHMENT PERMIT GENERAL PROVISIONS
waste/material specialist who must evaluate the site at the Permittee’s sole expense, and make recommendations to the Department’s representative regarding the continuance of work. Attention is directed to potential aerially deposited lead (ADL) presence in unpaved areas along highways. It is the Permittee’s responsibility to take all appropriate measures to protect workers in conformance with California Code of Regulations Title 8, Section 1532.1, “Lead,” and with Cal-OSHA Construction Safety Orders, and to ensure roadway soil management is in compliance with Department of Toxic Substances Control (DTSC) requirements. c) BIOLOGICAL: If any regional, state, or federally listed biological resource is identified or encountered in the work vicinity, the Permittee must immediately stop work, notify the Department’s representative, retain a qualified biologist who must evaluate the site at Permittee’s sole expense, and make recommendations to the Department’s representative regarding the continuance of work. 27. PREVAILING WAGES: Work performed by or under an encroachment permit may require Permittee’s contractors and subcontractors to pay appropriate prevailing wages as set by the California Department of Industrial Relations. Inquiries or requests for interpretations relative to enforcement of prevailing wage requirements must be directed to the California Department of Industrial Relations. 28. LIABILITY, DEFENSE, AND INDEMNITY: The Permittee agrees to indemnify and save harmless the United States, the State, the Department, and the Directors, officers, employees, agents and/or contractors of the State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors, from any and all claims, demands, damages, costs, liability, suits, or actions of every name, kind, and description, including but not limited to those brought for or on account of property damage, invasion of privacy, violation or deprivation of a right under a state or federal law, environmental damage or penalty, or injury to or death of any person including but not limited to members of the public, the Permittee, persons employed by the Permittee, and/or persons acting on behalf of the Permittee, arising out of or in connection with: (a) the issuance and/or use of this encroachment permit; and/or (b) the encroachment, work, and/or activity conducted pursuant to this encroachment permit, or under color of authority of this encroachment permit but not in full compliance with the Permit Conditions as defined in General Provision Number 5 (“Unauthorized Work or Activity”); and/or (c) the installation, placement, design, existence, operation, and/or maintenance of the encroachment, work, and/or activity; and/or (d) the failure by the Permittee, or by anyone acting for or on behalf of the Permittee, to perform the Permittee’s obligations under any part of the Permit Conditions as defined in General Provision Number 5, in respect to maintenance or any other obligation; and/or (e) any change to the Department’s property or adjacent property, including but not limited to the features or conditions of either of them, made by the Permittee or anyone acting on behalf of the Permittee; and/or (f) a defect or obstruction related to or caused by the encroachment, work, and/or activity whether conducted in compliance with the Permit Conditions as defined in General Provision Number 5 or constituting Unauthorized Work or Activity, or from any cause whatsoever. The duty of the Permittee to indemnify and save harmless includes the duties to defend as set forth in Section 2778 of the Civil Code. It is the intent of the Department and the Permittee that except as prohibited by law, the Permittee will defend, indemnify, and hold harmless as set forth in this General Provision Number 28 regardless of the existence or degree of fault or negligence, whether active or passive, primary or secondary, on the part of: the United States, the State; the Department; the Directors, officers, employees, agents and/or contractors of the State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors; the Permittee; persons employed by the Permittee; and/or persons acting on behalf of the Permittee. The Permittee waives any and all rights to any type of expressed or implied indemnity from or against the United States, the State, the Department, and the Directors, officers, employees, agents, and/or contractors of the State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors. The Permittee understands and agrees to comply with the obligations of Titles II and III of the Americans with Disabilities Act in the conduct of the encroachment, work, and/or activity whether conducted pursuant to this encroachment permit or constituting Unauthorized Work or Activity, and further agrees to defend, indemnify, and save harmless the United States, the State, the Department, and the Directors, officers, employees, agents, and/or contractors of the State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors, from any and all claims, demands, damages, costs, penalties, liability, suits, or actions of every name, kind, and description arising out of or by virtue of the Americans with Disabilities Act. The Permittee understands and agrees the Directors, officers, employees, agents, and/or contractors of the State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors, are not personally responsible for any liability arising from or by virtue of this encroachment permit. For the purpose of this General Provision Number 28 and all paragraphs herein, “contractors of the State and/or of the Department” includes contractors, and their subcontractors, under contract to the State and/or the Department. This General Provision Number 28 and all paragraphs herein take effect immediately upon issuance of this encroachment permit, and apply before, during, and after the encroachment, work, and/or activity
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION ENCROACHMENT PERMIT GENERAL PROVISIONS
contemplated under this encroachment permit, whether such work is in compliance with the Permit Conditions as defined in General Provision Number 5 or constitutes Unauthorized Work or Activity, except as otherwise provided by California law. The Permittee’s obligations to defend, indemnify, and save harmless under this General Provision Number 28 take effect immediately upon issuance of this encroachment permit and have no expiration date, including but not limited to situations in which this encroachment permit expires or is revoked, the work or activity performed under this encroachment permit is accepted or not accepted by the Department, the encroachment, work, and/or activity is conducted in compliance with the Permit Conditions as defined in General Provision Number 5 or constitutes Unauthorized Work or Activity, and/or no work or activity is undertaken by the Permittee or by others on the Permittee’s behalf. If the United States or an agency, department, or board of the United States is the Permittee, the first two paragraphs of this General Provision Number 28 (beginning “The Permittee agrees to indemnify…” and “It is the intent of the parties…”) are replaced by the following paragraph: Claims for personal injury, death, or property damage allegedly caused by the negligent or wrongful act or omission of any employee of the United States acting within the scope of their official duties are subject to the Federal Tort Claims Act, as amended, 28 U.S.C. § 1346 and § 2671 et seq. (Chapter 171). 29. NO PRECEDENT ESTABLISHED: This encroachment permit is issued with the understanding that it does not establish a precedent. 30. FEDERAL CIVIL RIGHTS REQUIREMENTS FOR PUBLIC ACCOMMODATION: a) As part of the consideration for being issued this encroachment permit, the Permittee, on behalf of Permittee and on behalf of Permittee’s personal representatives, successors in interest, and assigns, does hereby covenant and agree that: i) No person on the grounds of race, color, or national origin may be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities. ii) That in connection with the construction of any improvements on said lands and the furnishings of services thereon, no discrimination must be practiced in the selection and retention of first-tier subcontractors in the selection of second-tier subcontractors. iii) That such discrimination must not be practiced against the public in their access to and use of the facilities and services provided for public accommodations (such as eating, sleeping, rest, recreation), and operation on, over, or under the space of the State highway right-of-way. iv) That the Permittee must use the premises in compliance with all other requirements imposed pursuant to Title 15, Code of Federal Regulations, Commerce and Foreign Trade, Subtitle A. Office of the Secretary of Commerce, Part 8 (15 C.F.R. Part 8) and as said Regulations may be amended. b) That in the event of breach of any of the above nondiscrimination covenants, the State and the Department have the right to terminate this encroachment permit and to re-enter and repossess said land and the facilities thereon and hold the same as if said permit had never been made or issued. 31. MAINTENANCE: The Permittee is responsible at Permittee’s sole expense for the encroachment, and the inspection, maintenance, repair, and condition thereof, and is responsible to ensure the encroachment does not negatively impact State highway safety, maintenance, operations, construction, State facilities, activities related to construction/reconstruction, or other encroachments. The Permittee’s obligations in the preceding sentence take effect immediately upon issuance of this encroachment permit and continue until the encroachment is entirely and permanently removed. Additional encroachment permits or approval documents may be required authorizing work related to inspection, repair, and/or maintenance activities. Contact the Department for information. 32. SPECIAL EVENTS: In accordance with subdivision (a) of Streets and Highways Code section 682.5 and 682.7, the Department is not responsible for the conduct or operation of the permitted activity, and the applicant agrees to defend, indemnify, and hold harmless the United States, the State, the Department, and the Directors, officers, employees, agents, and contractors of the State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors, from any and all claims, demands, damages, costs, liability, suits, or actions of every name, kind and description arising out of any activity for which this encroachment permit is issued. The Permittee is required, as a condition of this encroachment permit, for any event that awards prize compensation to competitors in gendered categories, for any participant level that receives prize compensation, to ensure the prize compensation for each gendered category is identical at each participant level. (Streets and Highways Code, section 682.7.) The Permittee understands and agrees to comply with the obligations of Titles II and III of the Americans with Disabilities Act in the conduct of the event, and further agrees to defend, indemnify, and save harmless the United State, the State and the Department, and the Directors, officers, and employees of the State and/or Department, including but not limited to the Director of the Department and the Deputy Directors, from any and all claims, demands, damages, costs, liability, suits, or actions of every name, kind and description arising out of or by virtue of the Americans with Disabilities Act. 33. PRIVATE USE OF STATE HIGHWAY RIGHT-OF-WAY: State highway right-of-way must not be used for private purposes without compensation to the State. The gifting
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION ENCROACHMENT PERMIT GENERAL PROVISIONS
of public property uses and therefore public funds is prohibited under the California Constitution, Article XVI, Section 6. 34. FIELD WORK REIMBURSEMENT: Permittee must reimburse the Department for field work performed by or on behalf of the Department to correct or remedy issues created by the Permittee or by others acting on behalf of the Permittee, including but not limited to hazards or damaged facilities, or to clear refuse, debris, etc. not attended to by the Permittee or by others acting on behalf of the Permittee. 35. LANE CLOSURE REQUEST SUBMITTALS AND NOTIFICATION OF CLOSURES TO THE DEPARTMENT: Lane closure request submittals and notifications must be in accordance with Section 12-4.02, and Section 12.4-04, of the Department’s Standard Specifications or as directed by the Department’s representative. The Permittee must notify the Department’s representative and the Traffic Management Center (“TMC”) before initiating a lane closure or conducting an activity that may cause a traffic impact. In emergency situations when the corrective work or the emergency itself may affect traffic, the Department’s representative and the TMC must be notified as soon as possible. 36. SUSPENSION OF TRAFFIC CONTROL OPERATION: The Permittee, upon notification by the Department’s representative, must immediately suspend all traffic lane, bike lane, sidewalk, crosswalk, and/or shoulder closure operations and any operation that impedes the flow of traffic. All costs associated with this suspension must be borne by the Permittee. 37. UNDERGROUND SERVICE ALERT (USA) NOTIFICATION: Any excavation requires compliance with the provisions of Government Code section 4216 et seq., including but not limited to notice to a regional notification center, such as Underground Service Alert (USA). The Permittee must provide notification to the Department representative at least five (5) business days before, and the regional notification center at least forty-eight (48) hours before, performing any excavation work within the State highway right-of-way. 38. COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA): All work within the State highway right-of-way to construct and/or maintain any public facility must be designed, maintained, and constructed strictly in accordance with all applicable Federal Access laws and regulations (including but not limited to Section 504 of the Rehabilitation Act of 1973, codified at 29 U.S.C. § 794), California Access laws and regulations relating to ADA, along with its implementing regulations, Title 28 of the Code of Federal Regulations Parts 35 and 36 (28 C.F.R., Ch. I, Part 35, § 35.101 et seq., and Part 36, § 36.101 et seq.), Title 36 of the Code of Federal Regulations Part 1191 (36 C.F.R., Ch. XI, Part 1191, § 1119.1 et seq.), Title 49 of the Code of Federal Regulations Part 37 (49 C.F.R., Ch. A, Part 37, § 37.1 et seq.), the United States Department of Justice Title II and Title III for the ADA, and California Government Code section 4450 et seq., which require public facilities be made accessible to persons with disabilities. Notwithstanding the requirements of the previous paragraph, all construction, design, and maintenance of public facilities must also comply with the Department’s Design Information Bulletin 82, “Pedestrian Accessibility Guidelines for Highway Projects” and Standard Plans & Specifications on “Temporary Pedestrian Access Routes.” 39. STORMWATER: The Permittee is responsible for full compliance with the following: a) For all projects, the Department’s Storm Water Program and the Department’s National Pollutant Discharge Elimination System (NPDES) Permit requirements under Order No. 2012-0011-DWQ, NPDES No CAS000003; and b) In addition, for projects disturbing one acre or more of soil, with the California Construction General Permit Order No. 2009-0009-DWQ, NPDES No CAS000002; and c) In addition, for projects disturbing one acre or more of soil in the Lahontan Region with Order No. R6T-2016-0010, NPDES No CAG616002. d) For all projects, it is the Permittee’s responsibility to install, inspect, repair, and maintain all facilities and devices used for water pollution control practices (Best Management Practices/BMPs) before performing daily work activities.
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION ENCROACHMENT PERMIT SPECIAL PROVISIONS © 2018 California Department of Transportation. All Rights Reserved.
PEDESTRIAN SAFETY (MCP) In addition to the attached Encroachment Permit General Provisions (TR-0045), the following special provisions are also applicable: 1. When the work area encroaches upon a sidewalk, walkway, or crosswalk area, special consideration must be given to pedestrian safety. Protective barricades, fencing, handrails and bridges, together with warning and guidance devices and signs must be utilized so that the passageway for pedestrians, especially blind and other physically handicapped, is safe and well defined and shown on the approved permit plan. 2. Pedestrian walkways and canopies within State Right of Way shall comply with the requirements of the applicable local agency or of the latest edition of the Uniform Building Code whichever contains the higher standards.
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Page 1 of 3 ENCROACHMENT PERMIT SPECIAL PROVISIONS STORMWATER SPECIAL PROVISIONS FOR MINIMAL OR NO IMPACT (SWSP) TR-0400 (Rev. 09/2024) 1. GENERAL: The purpose of these Special Provisions is to provide the Permittee with specifications for water pollution control to minimize, prevent, or control the discharge of material into the air, surface waters, groundwater, and storm sewers owned by the State or local agencies. These provisions are not intended to take the place of the Caltrans Water Pollution Control Program (WPCP) for projects where soil disturbance from work activities ranging from more than a quarter of an acre to less than one acre, or work activities of one acre or more subject to the preparation of the Caltrans Storm Water Pollution Prevention Plan (SWPPP). These provisions must be included with the permit for projects that require an Erosion and Sediment Control Plan (ESCP). The Permittee must comply with the following Special Provisions and the direction of the State Representative. All Stormwater Best Management Practices (BMPs) must conform to Section 13 Water Pollution Control of the Caltrans’ Standard Specifications. 2. NPDES REQUIREMENTS: The Permittee must be responsible for full compliance with the Caltrans Storm Water Program and the Caltrans National Pollutant Discharge Elimination System (NPDES) Permit requirements (Order 2022-0033-DWQ, NPDES No. CAS000003, and any amendments and/or subsequent orders). Projects in construction with active waste discharge identification number (WDID number) may continue their coverage with the California Construction General Permit CGP (Order 2009-0009-DWQ, NPDES No. CAS000002, and any amendments and/or subsequent orders) until 9/1/2025. Privately funded projects may not extend their 2009 CGP regulatory coverage and are responsible for compliance with the CGP (Order WQ 2022-0057-DWQ NPDES No. CAS000002) after 9/1/2023. It is the Permittee’s responsibility to install, inspect, and repair or maintain facilities and devices used for water pollution control practices (BMPs) before performing daily work activities. Installation, inspection and maintenance responsibilities on the job site include: 1) soil stabilization materials in work areas that are inactive or prior to storm events, 2) water pollution control devices to control sediment and erosion, 3) implementation of spill and leak prevention procedures for chemical and hazardous substances stored on the job site, 4) material storage, 5) stockpile management, 6) waste management, 7) non-stormwater management, 8) water conservation, 9) tracking controls, and 1 0 ) illicit connection, illegal discharge detection and reporting. The Permittee must report to the State Representative when discharges enter receiving waters, adjacent property, and drainage systems. The Permittee must also address any illicit discharges or illegal dumping prior to start of daily work schedule by cleaning them up. Copies of written notices or orders from the Regional Water Quality Control Board or other regulatory agency must be provided to the State Representative within forty-eight (48) hours of reported activity. For additional information on stormwater compliance, visit the State Water Resources Control Board’s Storm Water Program. 3. RESPONSIBILITY FOR DEBRIS REMOVAL: The Permittee must be responsible for preventing project related sediment, trash, debris, and other construction waste from entering the street, storm drains, drainage swales, stormwater conveyance infrastructure, local creeks, or any other bodies of water. All existing treatment BMP’s (TBMPs) must be protected in place. If an existing TBMP is damaged by the Permittee, the Permittee is responsible for complete repair to a satisfactory condition determined by the State Representative. 4. SPOILS AND RESIDUE: The Permittee must vacuum any saw-cut concrete waste material, debris, residue, etc. No spoils, debris, residue, etc. must be washed into a drainage system. The Permittee must ensure that Portland cement concrete and asphalt concrete grindings are not stockpiled or used in a manner that may result in an unauthorized stormwater discharge to waters of the state. 5. SWEEPING: Sweep paved roads at construction entrance and exit locations and surrounding paved areas daily within the job site during: 1) clearing and grubbing, 2) earthwork, 3) trenching, 4) soil disturbance, 5) pavement grinding and/or cutting, and 6) after observing tracking of material onto or off the State property. Minimize the amount of dust particles during sweeping activities, ensuring that the levels do not exceed the standards set by local air quality control districts or the EPA's National Ambient Air Quality standards. Use wet-vacuum whenever dust generation is excessive, or sediment pickup is ineffective. Roadways or work areas must not be washed down with water. Street sweeping operations must conform to Section 13 Water Pollution Control of the Caltrans’ Standard Specifications. 6. VEHICLES AND EQUIPMENT: The Permittee must prevent all vehicles, equipment, etc. from leakage or mud tracking onto roadways. If leaks cannot be repaired immediately, remove the vehicle or equipment from the job site. If vehicle or equipment cannot be immediately removed from job site, install secondary containment to contain spill and prevent illicit non-stormwater discharge. 7. MAINTENANCE AND FUELING OF VEHICLES AND EQUIPMENT: Maintenance and fueling of equipment must not result in any pollution at the job site. The Permittee must immediately clean up spills/leaks, and properly dispose of contaminated soil and materials. All maintenance and fueling should be conducted at an appropriate facility that is feasible. All maintenance and fueling which must occur onsite
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Page 2 of 3 ENCROACHMENT PERMIT SPECIAL PROVISIONS
shall be conducted as far away as practical from drain inlets, water bodies, and other stormwater conveyance systems. 8. CLEANING VEHICLES AND EQUIPMENT: Limit vehicle and equipment cleaning or washing at the job site except what is necessary to control vehicle tracking or hazardous waste. All equipment must be sanitized prior to mobilization to limit the spread of invasive plant species. The Permittee must clean all equipment within a bermed area or over a drip pan large enough to prevent run-off. Notify the Engineer before cleaning vehicles and equipment at the job site with soap, solvents, or steam. Any water from this operation must be collected and disposed of at an appropriate site. Containment berms or dikes must be used for fueling, washing, maintaining and washing vehicles or equipment in outside areas. Containment must be performed at least one hundred (100) feet from concentrated flows of storm water, drainage courses, and storm drain inlets if within a flood plain, otherwise at least fifty (50) feet if outside the floodplain. Keep adequate quantities of absorbent spill cleanup material and spill kits in the fueling or maintenance area and on fueling trucks. 9. DIESEL FUELS: The use of diesel fuel from petroleum or other fossil fuel as a form-oil or solvent is not allowed. 10. WEATHER CONDITIONS AT WORKSITE: Any activity that generates fine particles or dust (e.g., Saw cutting, earthwork, sanding, etc.), which could be carried off-site by stormwater, must be conducted during dry weather conditions to avoid immediate mobilization into the drainage system. 11. WIND EROSION PROTECTION: The use of Wind Erosion BMPs must be deployed year-round in instances where dust or fine particles could be transported off site. Potential wind erosion BMPs may include wind fence, water application, gravel, and/or hydro-mulch. 12. HOT MIX ASPHALT: Runoff from washing hot mix asphalt must not enter any drainage conveyances or receiving waters. 13. PROTECTION OF DRAINAGE FACILITIES: The Permittee must protect/cover gutters, ditches, drainage courses, and inlets with gravel bags, fiber rolls, State approved fabric filters, etc., to the satisfaction of the State Representative during grading, paving, sealing, saw-cutting, grooving and grinding, or any other activity which may result in an illicit discharge. All materials must conform to Section 13-6.02 Materials for Water Pollution Control of the Caltrans’ Standard Specifications. No such protection measures must cause an obstruction to the traveling public. The Permittee must implement spill and leak prevention procedures for chemicals and hazardous substances stored on the job site (including secondary containment requirements) in accordance with Section 13-4.03B Spill Prevention and Control and for leaks and spills from vehicles and equipment each day of use in accordance with Section 13-1.03C Inspections for Water Pollution Control and Section 14-11 Hazardous Waste and Contamination for Environmental Stewardship of the Caltrans’ Standard Specifications. 14. PAINT: Clean water-based and oil-based paint from brushes or equipment within a contained area to prevent contamination of soil, receiving waters, or storm drain systems. Handle and dispose of paints, thinners, solvents, residues, and sludges that cannot be recycled or reused as hazardous waste under section 14-11. When thoroughly dry, dispose of dry latex paint, paint cans, used brushes, rags, absorbent materials, and drop cloths as solid waste under section 14-10. 15. CONSTRUCTION MATERIALS AND MATERIAL MANAGEMENT: Materials necessary for erosion and sediment control must be stockpiled on site at convenient locations to facilitate prompt installation. Such materials must be implemented at all inactive disturbed areas, and prior to all qualifying rain events. A "Qualifying Precipitation Event" (QPE) is defined as a forecast with a 50% or greater probability of precipitation that results in 0.5 inches or more of rain within a 24-hour period. Do not allow soil, sediment, or other debris from stockpiles to enter storm drains, open drainages, or watercourses. Minimize stockpiles of all construction materials, including, but not limited to; pressure treated wood, asphalt concrete, cold mix asphalt concrete, concrete, grout, cement containing premixes, and mortar. All stockpiling of such materials must conform to Section 13-4.03C(2) Material Storage and Section 13-4.03C(3) Stockpile Management for Water Pollution Control of the Caltrans’ Standard Specifications. 16. CONCRETE EQUIPMENT: Concrete equipment must be washed in a designated washing area in a way that does not contaminate soil, receiving waters, or storm drain systems. Any concrete washout activities which result in compromised containment must be cleaned and disposed of immediately. All Designated concrete facilities, including equipment, washout areas must be contained during Qualifying Precipitation Events (QPEs) marked by clearly visible signage throughout the project area. 17. EXISTING VEGETATION: Established existing vegetation is the best form of erosion control. Minimize disturbance to existing vegetation. Fenced barriers may serve as an adequate buffer to prevent traffic across existing vegetation. Damaged or removed vegetation must be replaced as directed by the State Representative. 18. SOIL DISTURBANCE: Soil disturbing activities must be avoided during the wet weather season. If construction activities during wet weather are allowed in the permit, all necessary erosion control and soil stabilization measures must be implemented in advance of soil disturbing activity. All temporary relocation of BMPs must be completed at the end of each working day and prior to each Qualifying Precipitation Event with a 50% or greater probability of precipitation that results in 0.5 inches or more of rain within a 24-hour period. Silt and debris shall be removed from linear barriers as part of the regular inspection schedule and as deemed necessary by the State Representative.
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Page 3 of 3 ENCROACHMENT PERMIT SPECIAL PROVISIONS
19. SLOPE STABILIZATION AND TRACKING CONTROL: Consider a certified expert in Erosion and Sediment Control in cases where slopes are disturbed or during implementation of temporary road construction for equipment and material access to the project. The Permittee is directed to comply with Section 13.5 Temporary Soil Stabilization, Section 13.6 Temporary Sediment Control, Section 13.7 Temporary Tracking Control and Section 21 Erosion Control of the Caltrans’ Standard Specifications for construction during application of temporary soil stabilization and sediment/tracking control measures to minimize impacts to the soil surface. Temporary construction entrances/exits are required to be stabilized and may include gravel, rumble plates, and/or FODS. Erosion control blankets, temporary mulch, soil binders, tackifier, fiber, seed, straw, temporary covers, rigid plastic, gravel bag barriers, sediment filter bags, temporary check dams, drainage inlet protection, fiber rolls and/or silt fences may be required down slope and on temporary construction roads and entrances until permanent soil stabilization is established. Consult with manufacturer specifications regarding maintenance frequency of sediment controls. All controls must be maintained to ensure proper functionality. The Permittee must limit the use of plastic materials when more sustainable, environmentally friendly alternatives exist or when environmental regulations prohibit their use within the project. 20. STOCKPILES: All stockpiled materials must be stored at least one hundred (100) feet from concentrated flows of storm water, drainage courses, and storm drain inlets if within a flood plain, otherwise at least fifty (50) feet if outside the floodplain. All stockpiles must be covered and protected with a temporary perimeter sediment barrier if inactive or prior to each Qualifying Precipitation Event with a 50% or greater probability of precipitation that results in 0.5 inches or more of rain within a 24-hour period. A stockpile is considered inactive after fourteen (14) days without addition or subtraction. Additionally, cold mix stockpiles must be stored on an impermeable surface and covered with nine (9) mil plastic to prevent contact with water. Minimize stockpiling of materials on the job site. Manage stockpiles by implementing the water pollution control practices in Section 13--4.03C(3) Stockpile Management for Water Pollution Control of the Caltrans’ Standard Specifications for construction. Demolished material must not be allowed to enter storm drain systems and receiving waters. Use authorized covers and platforms to collect debris. Use attachments on equipment to catch debris during all demolition activities. Empty debris-catching devices daily and handle debris in accordance with Section 13-4.03D Waste Management for Water Pollution Control of the Caltrans’ Standard Specifications for construction. 21. DISCOVERY OF CONTAMINATION: The State Representative must be notified in case any unusual discoloration, odor, or texture of ground water, is found in excavated material. Additionally, the State Representative must be notified if abandoned, underground tanks, pipes, or buried debris are encountered.
22. SANITARY AND SEPTIC WASTE: Do not bury or discharge wastewater from a sanitary or septic system within the highway. A sanitary facility discharging into a sanitary sewer system must be properly connected and free from leaks. Place a portable sanitary facility at least 50 feet away from storm drains, receiving waters, and flow lines. The Permittee must comply with local health agency regulations if using an on-site disposal system. 23. LIQUID WASTE: Prevent job site liquid waste from entering storm drain systems and receiving waters. Drilling slurries, grease or oil-free wastewater or rinse water, dredging, and wash water or rinse water running off a surface or other non-storm water liquids not covered under separate wastewater permits must be held in structurally sound, leak-proof containers, such as portable bins or portable tanks. Store containers at least fifty (50) feet away from moving vehicles, equipment, concentrated flows of storm water, drainage courses, and storm drain inlets. Liquid waste may require testing to determine hazardous material content prior to disposal. All measures must conform to section 13--4.03D(5) Liquid Waste for Water Pollution Control of the Caltrans’ Standard Specifications for construction. 24. WATER CONTROL AND CONSERVATION: Manage water use in a way that will prevent erosion and discharge of pollutants into storm drain systems and receiving waters. Direct all runoff into areas where it can infiltrate. 25. PILE DRIVING: Keep spill kits and cleanup materials at pile driving locations. Park pile driving equipment over drip pans, absorbent pads, or plastic sheeting with absorbent material, and away from stormwater run-on when not in use. In the event of oil/grease leaks and spills from pile driving activities, immediately contain and dispose of all contaminated materials. 26. DEWATERING: Dewatering consists of discharging accumulated storm water, groundwater, or surface water from excavations or temporary containment facilities. All dewatering operations must comply with the latest Caltrans guidelines including the Field Guide for Construction Site Dewatering. Contact the State Representative for approval of dewatering discharge by infiltration or evaporation, otherwise, any effluent discharged into a permitted storm water system requires approval from the Regional Water Quality Control Board. Prior to the start of dewatering, the Permittee must provide the State Representative with a dewatering and discharge work plan that complies with Section 13-4.03G Dewatering for Water Pollution Control of the Caltrans’ Standard Specifications for construction. Work plan also references guidelines and BMPs in the CGP and the Field Manual for Construction Site Dewatering. A 24-hour email notification of dewatering discharge to the Regional Water Board, including the implemented SWPPP and BMPs, is required by Attachment J of the CGP.
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION ENCROACHMENT PERMIT SPECIAL PROVISIONS HAZARDOUS MATERIALS AND HAZARDOUS WASTE MANAGEMENT TR-0408 (New 09/2017) By acceptance of this encroachment permit, Permittee hereby agrees that: 1. All construction debris/materials/water/excess soil must become the property of the Permittee, and mustbe transported and disposed of, outside of Caltrans’ right-of-way, in accordance with all applicableenvironmental laws and regulations. The Permittee must be identified as the generator for allconstruction debris/materials/water/excess soil and must be responsible for proper identification(including sampling and analysis) and management of all construction and contaminateddebris/materials/water/excess soil that are removed, and/or excavated, from the work site. If hazardouswaste is generated, the Permittee must obtain an Environmental Protection Agency (EPA) IdentificationNumber issued in their name. State Permit Inspector does not sign any manifests or shipping papers.The Permittee must be named as the generator on all Uniform Hazardous Waste Manifests and shippingpapers. Caltrans must not be identified or written anywhere on the manifests or shipping papers. Priorto waste disposal, the Permittee should submit the waste generator form(s) to State Permit Inspector forverification. The Permittee must submit to the State Permit Inspector, a copy of all manifests and/orshipping papers generated for materials removed, transported and/or excavated from the state right-of-way.2. If contaminated material is encountered, Permittee is to stop work and contact the State Permit Inspectorimmediately. The Permittee must submit a Sampling and Analysis Plan (SAP), and a Health and SafetyPlan (HaSP) prepared by a Certified Industrial Hygienist (CIH) and in conformance with CaliforniaCode of Regulations title 8, section 5192, “Hazardous Waste Operations and Emergency Response” forsampling activity through a separate permit application. Upon the permit review, additionalenvironmental documents may be required prior to resumption of construction activity.3. Permittee is responsible for any violation, penalty, enforcement action, corrective action, remedialaction, and any other type of consequences resulting from cross contamination of groundwater(including perched groundwater), improper handling/managing of hazardous materials and/or placementof contaminated materials inside Caltrans right-of-way.4. It is the Permittee’s responsibility to comply with the Department of Toxic Substances Control (DTSC)ADL requirements for roadway soil management. Reuse of soils containing greater than 80 mg/kg totallead is not allowed without written approval of the DTSC and Caltrans. The Soil ManagementAgreement for Aerially Deposited Lead-Contaminated Soils between Caltrans and the DTSC does notconstitute written approval for the Permittee to reuse soils containing greater than 80 mg/kg total lead.5. The Permittee must implement the emergency notification requirements established in the CaliforniaOffice of Emergency Management Hazardous Materials, Spill / Release Notification Guidance(http://www.caloes.ca.gov/).6. Any imported material used for backfill must be free of contamination, and a certificate of the materialas “clean” with the source area of the material must be provided to Permit Inspector upon request.Importing soils containing greater than 80 mg/kg total lead for use in state right-of-way is not allowed.Stockpiles of material containing aerially deposited lead shall not be placed where affected by surfacerun-on or run-off. Stockpiles shall be covered with plastic sheeting 13 mils minimum thickness or withone foot of nonhazardous material. Stockpiles shall not be placed in environmentally sensitive areas.Stockpiled material shall not enter storm drains, inlets, or waters of the State.© 2018 California Department of Transportation. All Rights Reserved.© 2018 California Department of Transportation. All Rights Reserved.
© 2025 California Department of Transportation. All Rights Reserved. 1 STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION ENCROACHMENT PERMIT SPECIAL PROVISIONS Infrastructure Projects – As-Built Subsurface Infrastructure TR – 0449 (New 09/2025) In addition to the attached Encroachment Permit General Provisions (TR-0045), the following special provisions are also applicable to projects that construct subsurface infrastructure: 1. GENERAL: The California Department of Transportation is responsible for operating, maintaining and constructing the State Highway System which requires accurate information about subsurface utility infrastructure for both Caltrans and any third-party infrastructure located within the state highway right-of-way. Government Code section 4216.3 (Senate Bill 865, approved by the Governor on September 29, 2020), requires network operators to maintain records of the locations of subsurface installations. "Subsurface installation" means any underground pipeline, conduit, duct, wire, or other structure, except non-pressurized sewer lines, non-pressurized storm drains, or other non- pressurized drain lines. Starting January 1, 2023, all new subsurface installations are to be mapped using a geographic information system (GIS) and maintain permanent records by the network operator. The legislation did not specify the accuracy of the as-builts submitted for newly installed facilities. For accuracy of as-builts and consistency of all as-builts received, Caltrans has adopted the national standard developed by the American Society of Civil Engineers under ASCE/UESI/CI 38-22 Standard Guideline for Investigating and Documenting Existing Utilities. 2. APPLICABILITY: These provisions apply to projects that construct subsurface infrastructure within the Caltrans state highway right-of-way. The following requirements for collecting information, analyzing, and documenting new underground infrastructure apply to all underground infrastructure and meet the requirements of Government Code section 4216.3 for utilities. 3. DEFINITIONS: excavation: Any operation in which earth, rock, or other material in the ground is moved, removed, or otherwise displaced by means of tools, equipment, or explosives in grading, trenching, digging, ditching, drilling, augering, tunneling, scraping, cable or pipe plowing and driving, or any other way.
© 2025 California Department of Transportation. All Rights Reserved. 2 global navigation satellite system (GNSS): Satellite system used to pinpoint the geographic location of a user's receiver anywhere in the world. Two GNSS systems are in operation: the US GPS and the Russian Federation's GLONASS. Each of the GNSS systems uses a constellation of orbiting satellites working in conjunction with a network of ground stations. GNSS base station: Single ground-based system consisting of a GNSS receiver, antenna, and telemetry equipment that provides differential GNSS correction signals to other GNSS receivers or rovers. Multiple base stations can be combined into a GNSS network. GNSS correction service subscription: Subscription service to receive differential GNSS correction signals for higher accuracy GNSS positioning without the need of a GNSS base station. Signals are normally received via cellular wireless data services. GNSS rover: Portable GNSS antenna, receiver, rod, and data collector with telemetry equipment for real-time point measurements. network real time kinematic (Network RTK): System that uses multiple bases in real-time to provide high-accuracy GNSS positioning within the coverage area that is generally larger than that covered by a single GNSS base station. Project Survey Datum: The Project Survey Datum is a type of reference Metadata. It is necessary to document what datum was used to collect, process, and deliver the geodatabase. The Project Survey Datum used should be consistent for the topographic and base mapping, design and as-builts. Project Survey Datum Metadata may include the name of a standard national or state coordinate reference system or of the individual parameters required to define the system, such as origin, projection system, scale factors, and grid versus ground factors, benchmarks, or control points. Benchmarks or control points are a type of reference Metadata. It is necessary to document what benchmarks or control points were used, what was the source of the X, Y, and Z (i.e., surveyors’ control report), and what errors may be associated with survey accuracy. real time kinematic global positioning system (RTK-GNSS): System based on the use of carrier phase measurements of the available GNSS signals where a single GNSS base station or RTK network provides the corrections to achieve centimeter-level accuracy in real time.
© 2025 California Department of Transportation. All Rights Reserved. 3 site calibration or localization: Process that establishes the relationship between the observed control point coordinates and the site coordinate system, which is usually grid. The term applies to both GNSS and robotic total station equipment. subsurface utility engineering: The specialty practice of civil engineering’s utility engineering branch that includes the investigation, analysis, judgment, and documentation of existing Utility networks. utility quality level A: Value assigned to that portion (x-, y-, and z-geometry) of a utility segment or subsurface utility feature that is directly exposed and measured and whose location and dimensions are tied to the project survey datum. The utility segment or subsurface utility feature must be tied to the project survey datum with an accuracy of 0.1-foot (30 mm) vertical and to 0.2-foot (60 mm) horizontal for the measurements of the outside limits of the utility feature or utility segment that is exposed. utility quality level B: Value assigned to a utility segment or subsurface utility feature whose existence and horizontal position is based on geophysical methods combined with professional judgment and whose location is tied to the project survey datum. 4. SUBMITTALS: Submit the name and qualifications of the licensed land surveyor in the State of California, in responsible charge for the data collection of underground infrastructure, five (5) business days before starting data collection. Submit site calibration or localization results within one (1) business day of the calibration or localization testing. Allow three (3) business days for the review of the results. Submit a digital copy and hard copy of the new subsurface infrastructure report. 5. QUALITY CONTROL: General Horizontal Northing (Y) and Easting (X) coordinates must be referenced to horizontal survey datum North American Datum of 1983 (NAD 83) or the North American Terrestrial Reference Frame of 2022 (NATRF2022), or the Pacific Terrestrial Reference Frame of 2022 (PATRF2022) and have a 0.2-foot (60 mm) horizontal accuracy.
© 2025 California Department of Transportation. All Rights Reserved. 4 Elevations (Z) must be referenced to the North American Vertical Datum of 1988 (NAVD 88) or the North American-Pacific Geopotential Datum of 2022 (NAPGD2022) and have a 0.1-foot (30 mm) vertical accuracy. Coordinates and elevations must be in decimal format and have two significant figures after the decimal point. Project Survey Datum All GNSS devices for the project must be set to the same state plane survey datum, coordinate system, and CCS83 zone per California Coordinate System of 1983 (CCS83) as defined in Public Resource Codes §§ 8801, 8850 through 8860, and site calibration or localization. GNSS Site Calibration or Localization Perform GNSS site calibration or Localization using Caltrans control point information or when Caltrans control points are not available within the project limits, other control points maybe used but must be converted to the datums specified above. Check each survey control point for accuracy per Caltrans Surveys Manual Chapters 4, 5, 6, 7, 8 and 9. GNSS Check Test Check GNSS equipment, including rovers to ensure equipment is setup correctly. Measure a known control point and verify the GNSS equipment achieves accuracies within 0.1-foot for vertical elevations and 0.2-foot for horizontal coordinates. 6. INFRASTRUCTURE DATA COLLECTION: General Perform locating of new underground infrastructure. Comply with the analysis, and documentation requirements for subsurface utility engineering quality level A under ASCE/UESI/CI 38-22 Standard Guideline for Investigating and Documenting Existing Utilities. Use GNSS real time kinematic from one of the following: 1. Network RTK 2. RTK-GNSS A different high precision position system that meets or exceeds the precision requirements may be used when authorized.
© 2025 California Department of Transportation. All Rights Reserved. 5 Perform GNSS site calibration or localization at least five (5) business days before starting underground infrastructure data collection. Perform GNSS check test before starting underground infrastructure data collection and at the end of each workday. Maintain a log of check test measurements. Collecting Data Collect location data for new underground infrastructure, including any underground pipeline, sewer lines, storm drains, drain lines, conduit, duct, wire, or other structure. Measurethecoordinatesthatdefinethehorizontalandverticallocationofunderground infrastructure relative to a preestablished datum (X-Y-Z) at the center of above ground facility features including, manholes, handholds, storm drains, pull boxes, vaults, and above ground equipment enclosures. For trenching installation, measure the X-Y-Z values on top of each distinct linear infrastructure at: 1. Horizontal bends 2. Vertical bends 3. Points of deflection 4. Maximum 50-foot intervals Measurement of X-Y-Z values in trench installation must be by direct survey while the infrastructure is exposed and before backfilling; or by establishing reference tie points with known horizontal and vertical offsets while the infrastructure is exposed, followed by a post-backfill survey. This ensures the licensed surveyor can accurately depict the infrastructure’s location to meet Quality Level A standards. For trenchless installation, measure the X-Y-Z values of each distinct linear infrastructure at: 1. The entrance and exit of the borehole and at all required test pit verification points. 2. Maximum 50-foot intervals between the entrance and exit of the bore hole. Use the installation equipment bore logs or geophysical equipment for indirect locating.
© 2025 California Department of Transportation. All Rights Reserved. 6
3. The last observed entrance and exit locations where the linear infrastructure passes below a structure or body of water, or the infrastructure is too deep to be detected. When using geophysical methods for trenchless installation, use at least two geophysical methods for collecting locating data to comply with Utility Quality Level B. 7. SUBSURFACE INFRASTRUCTURE REPORTS: New subsurface infrastructure report includes data collected for new subsurface infrastructure, for compliance with subsurface utility engineering quality levels A and B. Subsurface infrastructure report includes: 1. A file geodatabase using Caltrans’ as-built GIS schema. 2. Files with data collected as points. For linear features, lines must be created from the points collected and the points must remain in the file. All data must be collected using the latest as-built feature code library (fxl). Data files must be compatible with Trimble Business Center, TBC. 3 Information for datum tag and epochs, geoid models, benchmarks, and reference stations used for the collection of horizontal and vertical values. 4 Information and qualifications of the licensed land surveyor who certifies the accuracy and nature of the collected subsurface utility data. Adhere to the standardized field names, domain values, and depicted geometries shown in Table 2-2 through Table 2-7 of ASCE 75-22 Standard Guideline for Recording and Exchanging Utility Infrastructure Data, include depth information from original ground to located utility, and as provided in the Middle Mile Broadband As-built feature code library (fxl). The Caltrans survey templates for as-built GIS schema and feature code library are available at: https://misc-external.dot.ca.gov/cadd/index.htm A responsible charge statement per California Code of Regulations (CCR) 404.2 is required by the licensed land surveyor to ensure the subsurface infrastructure report is valid. A signed, sealed and dated report is required per §411(g)(2)(h) by the licensed land surveyor in responsible charge.
HETCH-HETCHY R/W
1 PROJECT COVER PAGE
CALAVERAS BLVD MEDIAN IMPROVEMENT
PROJECT NO. 3468
CITY OF MILPITAS
SOUTH MILPITAS BLVD TO N. PARK VICTORIA DR
PROJECT SCOPE
THE PROJECT SCOPE INCLUDES, BUT NOT LIMITED TO, REMOVING AND
DISPOSING OF EXISTING LANDSCAPING, EXCAVATING, INSTALLING COBBLESTONE CONCRETE PAVING, 3/4" RED LAVA GRAVEL, AND RE-STAIN EXISTING STAINED CONCRETE. ALL PROJECT WORK IS WITHIN CALTRANS R/W.
ENCROACHMENT PERMIT SHALL BE PROVIDED BY CITY. SEE SPECIFICATIONS FOR ADDITIONAL INFORMATION RELATED TO PERMIT REQUIREMENTS.
PROJECT SITE
SHEET INDEX
DWG NO. SHEET TITLE
E. CALAVERAS BLVD
N. MILPITAS
BLVD
HILLVIEW DR
PARK VICTORIA DR
I-680
N
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
PW Division Manager - Engineering DATE:
RECOMMENDED FOR
APPROVAL FOR BIDDING BY:
Michael Silveira, P.E.
City Engineer DATE: SHEET OF 16
CIP No. 3468
CALAVERAS BLVD MEDIAN IMPROVEMENT
AH
AH
10/7/25
10/7/25
10/7/25TC
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
LEGEND
1 2
3 4
5 6
7 8
9 10
11-12
13-14
15-16
TITLE SHEET
GENERAL NOTES
DEMOLITION PLAN
BLUEPRINT FOR A CLEAN BAY
IMPROVEMENT PLAN - N. MILPITAS BLVD TO S. HILLVIEW DR
IMPROVEMENT PLAN - N. HILLVIEW DR TO I-680 OVERPASS
IMPROVEMENT PLAN - I-680 OVERPASS TO N. PARK VICTORIA DR BID ALTERNATIVE #2 - IMPROVEMENT PLAN - SERRA WAY
BID ALTERNATIVE #3 - IMPROVEMENT PLAN - NORTH/SOUTH OF
SERRA WAY
TRAFFIC CONTROL PLAN - NOTES, LEGEND, AND KEY MAP
TRAFFIC CONTROL PLAN - PHASE 1
TRAFFIC CONTROL PLAN - PHASE 2
TRAFFIC CONTROL PLAN - PHASE 3
NTS
CALTRANS R/W
CITY R/W
SERRA WY
E. CALAVERAS
BLVD
N
BID ALTERNATIVE #3
BID ALTERNATIVE #3
BID ALTERNATIVE #2
PROJECT SITE CONTINUED
NTS
Lyhak Eam
’
’
“ ”
’
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
CALAVERAS BLVD MEDIAN IMPROVEMENT
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
Public Works Division Manager - Engineering DATE: SHEET OF 16 CIP No. 3468
1"=20'
AH
AH
10/7/25
10/7/25
10/7/25TC
2 GENERAL NOTES
Lyhak Eam
E. CALAVERAS BLVD
E. CALAVERAS BLVD
TOWN
CENTER DR
S. HILLVIEW
DR
REMOVE EXISTING LANDSCAPE AND SOIL A
MINIMUM 4" BELOW TOP OF CURB.
7,400 SQFT
REMOVE EXISTING
IRRIGATION BFP. PROTECT
PULL BOX IN PLACE.
EX. COBBLESTONE
MEDIAN TO REMAIN EX. CONCRETE TO
REMAIN
CONTRACTOR TO VERIFY IRRIGATION
CONNECTIONS PRIOR TO REMOVE EXISTING
IRRIGATION CONTROLLER. UNDERGROUND
IRRIGATION LINES TO BE ABANDONED.
HETCH-HETCHY R/W APPROXIMATE
LOCATION OF 96"
WATER LINE
APPROXIMATE
LOCATION OF 78"
WATER LINE
E. CALAVERAS BLVD
S. HILLVIEW
DR
REMOVE EXISTING LANDSCAPE AND SOIL A
MINIMUM 4" BELOW TOP OF CURB.
6,800 SQFT
REMOVE EXISTING IRRIGATION
BFP. PROTECT PULL BOX IN
PLACE.
REMOVE AND REPLACE
R2-1(40) AND R48-1
SIGNS ON NEW POST
CONTRACTOR TO VERIFY IRRIGATION
CONNECTIONS PRIOR TO REMOVE EXISTING
IRRIGATION CONTROLLER. UNDERGROUND
IRRIGATION LINES TO BE ABANDONED.
EX. CONCRETE TO
REMAIN
E. CALAVERAS BLVD
I-680
OVERPASS
S. HILLVIEW
DR
REMOVE EXISTING LANDSCAPE AND SOIL A
MINIMUM 4" BELOW TOP OF CURB.
8,100 SQFT
A
A
9'
3'4'
9'
3'4'9'
3'4'
9'
3'4'
E. CALAVERAS BLVD
S. PARKVICTORIA
DR
I-680
OVERPASS
REMOVE EXISTING LANDSCAPE AND SOIL A
MINIMUM 4" BELOW TOP OF CURB.
6,400 SQFT
REMOVE EXISTING IRRIGATION
BFP. PROTECT PULL BOX IN
PLACE.
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
CALAVERAS BLVD MEDIAN IMPROVEMENT
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
Public Works Division Manager - Engineering DATE: SHEET OF 16 CIP No. 3468
1"=20'
AH
AH
10/7/25
10/7/25
10/7/25TC
3 MATCHLINE AMATCHLINE B
MATCHLINE A
N
DEMOLITION PLAN
MATCHLINE B
Lyhak Eam
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
CALAVERAS BLVD MEDIAN IMPROVEMENT
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
Public Works Division Manager - Engineering DATE: SHEET OF 16 CIP No. 3468
1"=20'
AH
AH
10/7/25
10/7/25
10/7/25TC
4 BLUEPRINT FOR A CLEAN BAY
Lyhak Eam
N. MILPITAS BLVD
E. CALAVERAS BLVD
EX. PULL BOX
EX. COBBLESTONE
MEDIAN TO REMAIN
TOWN CENTER DR
E. CALAVERAS BLVD
EX. TRAFFIC
SIGNS TO BE
PROTECTED
EX. COBBLESTONE
MEDIAN TO REMAIN
100'
9'
3'
EX. COBBLESTONE
MEDIAN TO REMAIN
HETCH-HETCHY R/W APPROXIMATE
LOCATION OF 96"
WATER LINE
APPROXIMATE
LOCATION OF 78"
WATER LINE
4'
ADD ALTERNATE #1 - REPAINT EX.
STAINED CONCRETE (1800 SF)
EX. PULL BOX
EX. TRAFFIC SIGNALA
A
S. HILLVIEW DR
E. CALAVERAS BLVD
100'
4'
EX. CONCRETE TO
REMAIN
LOCATION OF 96"
9'
3'
4'
MATCHLINE A
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
CALAVERAS BLVD MEDIAN IMPROVEMENT
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
Public Works Division Manager - Engineering DATE: SHEET OF 16 CIP No. 3468
1"=20'
AH
AH
10/7/25
10/7/25
10/7/25TC
5 N
MATCHLINE A
MATCHLINE BMATCHLINE C
MATCHLINE B
IMPROVEMENT PLAN
N. MILPITAS BLVD TO S. HILLVIEW DR
Lyhak Eam
E. CALAVERAS BLVD
S. HILLVIEW DR
EX. TRAFFIC
SIGNAL
EX. PULL BOX
EX. MANHOLE
BID ALTERNATIVE #1 - REPAINT EX.
STAINED CONCRETE (1,800 SF)
100'
EX. CONCRETE TO
REMAIN
9'
3'
4'
9'
3'
4'
E. CALAVERAS BLVD
100' A
A
REMOVE AND REPLACE
R2-1(40) AND R48-1
SIGNS ON NEW POST
9'
3'
4'
9'
3'
4'
E. CALAVERAS BLVDI-680
OVERPASS 100'
9'
3'
4'
9'
3'
4'
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
CALAVERAS BLVD MEDIAN IMPROVEMENT
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
Public Works Division Manager - Engineering DATE: SHEET OF 16 CIP No. 3468
1"=20'
AH
AH
10/7/25
10/7/25
10/7/25TC
6 MATCHLINE D
MATCHLINE D
MATCHLINE EMATCHLINE F
MATCHLINE E MATCHLINE C
N
IMPROVEMENT PLAN
S. HILLVIEW DR TO I-680 OVERPASS
Lyhak Eam
E. CALAVERAS BLVD
ADD ALTERNATE #1 - REPAINT EX.
STAINED CONCRETE (2100 SF)
EX. TRAFFIC
SIGNS TO BE
PROTECTED
EX. TRAFFIC
SIGNS TO BE
PROTECTED
EX. TRAFFIC
SIGNS TO BE
PROTECTED
I-680
OVEREPASS A
A
EX. TRAFFIC
SIGNS TO BE
PROTECTED
REMOVE AND REPLACE
MEDIAN CONCRETE
(260 SF)
CALTRANS R/WCITY R/W
9'
3'
4'
S. PARK VICTORIA DR
E. CALAVERAS BLVD
EX. PULL BOX
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
CALAVERAS BLVD MEDIAN IMPROVEMENT
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
Public Works Division Manager - Engineering DATE: SHEET OF 16 CIP No. 3468
1"=20'
AH
AH
10/7/25
10/7/25
10/7/25TC
7 MATCHLINE G
MATCHLINE G MATCHLINE F
N
1"
16'
4'
WIDTH OF COBBLESTONE PATH
10'
LIMITS OF MEANDERING PATH
3' MIN
CLEARANCE
3' MIN
CLEARANCE
3" DEPTH - 3/4" SIZE
RED LAVA GRAVEL
(SEE DETAIL 1)
4" CONCRETE BASE
EMBED COBBLESTONE 3/4" DEEP
1" MAX SEPARATION BETWEEN
THE TOP OF ADJACENT ROCK
SURFACES MORTAR
DETAIL 1
3/4" RED LAVA GRAVEL (LYNGSO)
EX. CURB
MEDIAN COBBLESTONE SECTION NOTES:
1. NEW COBBLESTONE SHALL MATCH EXISTING.
2. CONTRACTOR SHALL SUBMIT A 3'x3' MOCK UP SAMPLE
OF COBBLESTONE TREATMENT FOR APPROVAL.
IMPROVEMENT PLAN
I-680 OVERPASS TO S. PARK VICTORIA DR
90% SUBGRADE
COMPACTIONINSTALL WEED BARRIER
FABRIC BY GRAINGER
OR APPROVED EQUAL
1% MIN1% MIN
UNCOMPACTED
SUBGRADE
UNCOMPACTED
SUBGRADE
Lyhak Eam
PROTECT EX.
TRAFFIC SIGNS
REMOVE AND
DISPOSE EX.
BOULDERS
REMOVE AND
DISPOSE EX.
BOULDERS
REMOVE EXISTING LANDSCAPE AND SOIL A
MINIMUM 4" BELOW TOP OF CURB.
E. CALAVERAS BLVD
SERRA WY
REMOVE EXISTING IRRIGATION
BFP. PROTECT PULL BOX IN
PLACE.
PROTECT EX.
PULLBOX
B
B
REPAINT EX. STAINED
CONCRETE (500 SF)
REPAINT EX. STAINED
CONCRETE (1600 SF)
E. CALAVERAS BLVD
SERRA WY
PROTECT EX.
PULLBOX
PROTECT EX.
TRAFFIC SIGNALS
PROTECT EX.
TRAFFIC SIGNALS
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
CALAVERAS BLVD MEDIAN IMPROVEMENT
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
Public Works Division Manager - Engineering DATE: SHEET OF 16 CIP No. 3468
1"=20'
AH
AH
10/7/25
10/7/25
10/7/25TC
8 N
BID ALTERNATE #2 -
IMPROVEMENT PLAN CALAVERAS BLVD AND SERRA WAY
4" CONCRETE BASE
EMBED COBBLESTONE 3/4" DEEP
1" MAX SEPARATION BETWEEN
THE TOP OF ADJACENT ROCK
SURFACES
MORTAR
90% SUBGRADE
COMPACTION
ADDITIVE ALTERNATE #2 -
DEMOLITION PLAN
N
SCALE: 1" = 20'
ADDITIVE ALTERNATE #2 -
IMPROVEMENT PLAN
SCALE: 1" = 20'
EX. MEDIAN CONCRETE2%2%
SECTION B-B
MEDIAN COBBLESTONE SECTION
MEDIAN COBBLESTONE SECTION NOTES:
1. NEW COBBLESTONE SHALL MATCH EXISTING.
2. CONTRACTOR SHALL SUBMIT A 3'x3' MOCK UP SAMPLE
OF COBBLESTONE TREATMENT FOR APPROVAL.
Lyhak Eam
REMOVE AND REINSTALL
R2-1(35), AND R48-1 ON NEW
POST
REMOVE EXISTING IRRIGATION
BFP. PROTECT PULL BOX IN
PLACE.
REMOVE AND
DISPOSE EX.
BOULDER
REMOVE EXISTING
LANDSCAPE AND SOIL A
MINIMUM 4" BELOW TOP
OF CURB.
PROTECT EX.
PULLBOX
REMOVE AND RELOCATE
R2-1(35), AND R48-1 ON NEW
POST
PROTECT EX.
PULLBOX
SEE SECTION B ON
SHEET 8
REMOVE AND RELOCATE
G8-13(CA), G8-1, D9-7, AND G7-1
ON NEW TWO POSTPROTECT EX.
PULLBOX
SEE SECTION B ON
SHEET 8
REMOVE EXISTING IRRIGATION
BFP. PROTECT PULL BOX IN
PLACE.
REMOVE AND REINSTALL
G8-13(CA), G8-1, D9-7, AND G7-1
ON NEW TWO POST
REMOVE EXISTING
LANDSCAPE AND SOIL A
MINIMUM 4" BELOW TOP
OF CURB.
PROTECT EX.
PULLBOX
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
CALAVERAS BLVD MEDIAN IMPROVEMENT
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
Public Works Division Manager - Engineering DATE: SHEET OF 16 CIP No. 3468
1"=20'
AH
AH
10/7/25
10/7/25
10/7/25TC
9 N
BID ALTERNATE #2 -
IMPROVEMENT PLAN CALAVERAS BLVD AND SERRA WAY
ADDITIVE ALTERNATE #3 - DEMOLITION PLAN
(SOUTH OF SERRA WY)
N
SCALE: 1" = 20'
ADDITIVE ALTERNATE #3 - DEMOLITION PLAN
(NORTH OF SERRA WY)
N
ADDITIVE ALTERNATE #3 - IMPROVEMENT PLAN
(SOUTH OF SERRA WY)
N
SCALE: 1" = 20'
ADDITIVE ALTERNATE #3 - IMPROVEMENT PLAN
(NORTH OF SERRA WY)
SCALE: 1" = 20' SCALE: 1" = 20'
Lyhak Eam
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
PW Division Manager - Engineering DATE:
RECOMMENDED FOR
APPROVAL FOR BIDDING BY:
Michael Silveira, P.E.
City Engineer DATE: SHEET OF 16
CIP No. 3468
CALAVERAS BLVD MEDIAN IMPROVEMENT
AH
AH
10/7/25
10/7/25
10/7/25TC
TRAFFIC CONTROL PLAN
NOTES, LEGEND, AND KEY MAP
N
E. CALAVERAS BLVD
N. MILPITAS BLVD
N. HILLVIEW DR
I-680 SB
OFF-RAMP
I-680 NBON-RAMP
AREA OF WORK
(PHASE 1)
AREA OF WORK
(PHASE 2)
AREA OF WORK
(PHASE 3)
KEY MAP
TRAFFIC CONTROL NOTES:
1. WORK HOURS SHALL BE M-F, 9 AM - 3 PM, EXCEPT CITY
HOLIDAYS.
2. TRAFFIC CONTROL PLAN SHALL CONFORM TO THE LATEST
CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES
(CAMUTCD) AND CALTRANS STANDARD PLANS AND
SPECIFICATIONS.
3. NO LANE CLOSURES PERMITTED BEFORE 9:00 AM AND AFTER
3:00 PM.
4. ALL AFFECTED RESIDENTS, BUSINESSES, AGENCIES, AND
SCHOOLS SHALL BE GIVEN A 72 HOURS NOTICE PRIOR TO THE
START OF WORK AND THEIR ACCESS SHALL BE MAINTAINED AT
ALL TIMES.
5. ALL CONFLICTING SIGNS, STRIPING, OR PAVEMENT MARKINGS
SHALL BE COVERED OR REMOVED AND REPLACED WHEN
WORK IS COMPLETED.
6. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO
PROVIDE ADDITIONAL TRAFFIC CONTROL PLANS FOR CITY
APPROVAL WHERE CONSTRUCTION METHODS REQUIRE
DIFFERENT CONDITIONS.
LEGEND:
TEMPORARY TRAFFIC CONTROL SIGN
CHANNELIZING DEVICE
FLASHING ARROW SIGN (FAS)
FAS SUPPORT OR TRAILER
WORK AREA
SIGN PANEL SIZE:
48" x 48"
36" x 18"
30" x 30"
A
B
C
11 Lyhak Eam
W20-1 C20(CA)(L) C30(CA)
250' 485'
R3-7(L) C30(CA)
E. CALAVERAS BLVD
(40 MPH)
G20-2
A A A A
B
C
W12-1A
R3-7(L)
TOWN
R3-7(L)E. CALAVERAS BLVD(40 MPH)
N. MILPITAS
BLVD
WORK ZONE
250'
W20-1 A
C
C
12'
12'
12'
12'
W12-1 A
W12-1A
FAS
MATCHLINE A - SEE BELOW
MATCHLINE B - SEE SHEET 3
MATCHLINE A - SEE ABOVE
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
CALAVERAS BLVD MEDIAN IMPROVEMENT
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
Public Works Division Manager - Engineering DATE: SHEET OF 16 CIP No. 3468
1"=20'
AH
AH
10/7/25
10/7/25
10/7/25TC
PHASE 1
11 N
N
MATCHLINE C - SEE SHEET 2
TRAFFIC CONTROL PLAN
Lyhak Eam
G20-2
W4-2(L) C20(CA)(L)FAS
C30(CA)
E. CALAVERAS BLVD
(40 MPH)
S. HILLVIEW DR
TOWN
CENTER DR
W20-1
100'
320'
MERGE TAPER305' 250' 250'
500'
W20-1
W20-1
250'
250'
A
A
A
A
A
A
W20-1
250'
E. CALAVERAS BLVD
(40 MPH) A
W20-1
A
MATCHLINE C - SEE BELOW
MATCHLINE C - SEE ABOVE
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
CALAVERAS BLVD MEDIAN IMPROVEMENT
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
Public Works Division Manager - Engineering DATE: SHEET OF 16 CIP No. 3468
1"=20'
AH
AH
10/7/25
10/7/25
10/7/25TC
MATCHLINE B - SEE SHEET 2
PHASE 1
12 N
N
MATCHLINE C - SEE ABOVE
TRAFFIC CONTROL PLAN
Lyhak Eam
250'
320'
MERGE TAPER220'
W20-1
C20(CA)(L)
W4-2(L)
N. MILPITAS
BLVD
W4-2(L)
336'
R3-7(L)
W20-1
G20-2
A
A C
B
A
A
A
W12-1A
W20-1
A
305'
C30(CA)FAS
TOWN
CENTER DR
115'
MERGE TAPER
R3-7(L)
500'
A C
12'
12'
W12-1A
MATCHLINE D - SEE BELOWMATCHLINE E - SEE SHEET 5
MATCHLINE D - SEE ABOVE
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
CALAVERAS BLVD MEDIAN IMPROVEMENT
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
Public Works Division Manager - Engineering DATE: SHEET OF 16 CIP No. 3468
1"=20'
AH
AH
10/7/25
10/7/25
10/7/25TC
PHASE 2
13 N
N
MATCHLINE F - SEE SHEET 5
TRAFFIC CONTROL PLAN
Lyhak Eam
C20(CA)(L)
W20-1
250'
I-680 SB ON-RAMP
I-680 SB OFF-RAMP
I-680 NB OFF-RAMP
A
A
S. HILLVIEW DR
W20-1
C30(CA)
W20-1
250'
250'
320'
MERGE TAPER
C30(CA)
250'
R3-7(L)
FAS
W4-2(L)
250'
500'
G20-2
I-680 SB OFF-RAMP
I-680 SB ON-RAMP
I-680 SB ON-RAMP
A
A
A
A
A
B
CW12-1 A
N
100'
CW20-1
W20-1
C
W20-1
C
W4-2(L)
C
MATCHLINE G - SEE BELOW
MATCHLINE G - SEE ABOVE
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
CALAVERAS BLVD MEDIAN IMPROVEMENT
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
Public Works Division Manager - Engineering DATE: SHEET OF 16 CIP No. 3468
1"=20'
AH
AH
10/7/25
10/7/25
10/7/25TC
MATCHLINE E - SEE SHEET 4
PHASE 2
14 N
N
MATCHLINE F - SEE SHEET 4
TRAFFIC CONTROL PLAN
Lyhak Eam
W20-1
E. CALAVERAS BLVD
(40 MPH)
C20(CA)(L) W4-2(L)W4-2(L)
250' 268'
TOWN
CENTER DR
N. MILPITAS
BLVD
W20-1
100'
A AAA
A
212' 320'
MERGE TAPER 310'
R3-7(L)
G20-2
FAS C30(CA)
E. CALAVERAS BLVD
(40 MPH)
S. HILLVIEW DR
500'
R3-7(L)
W20-1
W20-1
WORK AREA
250'
250'
C30(CA)
W12-1
A
A
B
C
A
A
A
C
W12-1 A
MATCHLINE H - SEE BELOWMATCHLINE I - SEE SHEET 7
MATCHLINE H - SEE ABOVE
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
CALAVERAS BLVD MEDIAN IMPROVEMENT
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
Public Works Division Manager - Engineering DATE: SHEET OF 16 CIP No. 3468
1"=20'
AH
AH
10/7/25
10/7/25
10/7/25TC
PHASE 3
15 N
N
MATCHLINE J - SEE SHEET 7
TRAFFIC CONTROL PLAN
Lyhak Eam
FAS
100' 500'
G20-2
320'
MERGE TAPER
E. CALAVERAS BLVD
(40 MPH) I-680 SB OFF-RAMP
I-680 SB ON-RAMP
I-680 SB ON-RAMP
I-680 SB OFF-RAMP
WORK AREA
305'
250'
W4-2(L)
W20-1
A
A
B
C30(CA)A
W20-1C20(CA)(L)
250'250'
E. CALAVERAS BLVD
(40 MPH)
DEMPSEY WY
I-680 NB OFF-RAMP
I-680 NB ON-RAMP
I-680 NB OFF-RAMP
I-680 NB ON-RAMP
A A
C30(CA) A
C20(CA)(L)
250'
250'
W20-1
W20-1
W20-1
A
A
C
C
MATCHLINE K - SEE BELOW
MATCHLINE K - SEE ABOVE
Date:
Check By:
Designed By:
Rec Dwg No.
SCALE:
CITY PROJECT NO.
CALAVERAS BLVD MEDIAN IMPROVEMENT
PAGE NO.RECOMMENDED FOR BIDDING BY:
Date:Engr. Aprv.DescriptionNum.
Revisions
Drawn By:
Date:
Date:Designer:
Public Works Inspector:
Utility / Facility Dept. Head:
Project Engineer:
Public Improvements Initially Accepted by
the City Council on:
Date:
Date:
Date:
Date:
Res. No.
Record Drawings
Designer Stamp: CITY OF MILPITAS
ENGINEERING DIVISION
1/6/2025
OF
TY
CI
ITAS
LMI P
CALIFORNIA
JANUARY 26, 1954
INCORPORATED
DATE:
Lyhak Eam, P.E.
Public Works Division Manager - Engineering DATE: SHEET OF 16 CIP No. 3468
1"=20'
AH
AH
10/7/25
10/7/25
10/7/25TC
MATCHLINE I - SEE SHEET 6
PHASE 3
16 N
N
MATCHLINE K - SEE ABOVE
TRAFFIC CONTROL PLAN
Lyhak Eam
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Receive a Report on a Home Security Camera Grant Initiative and Approve the Recommended Program Delivery Structure (Staff Contact: Frank Morales, Acting Chief of Police, 408-586-2521)
Category: Public Safety
Meeting Date: 3/17/2026
Recommendation: (1) Receive a Report on a Home Security Camera Grant Initiative; and (2) Approve Option 2, the Recommended Program Delivery Structure.
BACKGROUND:
During a special meeting of the Milpitas City Council on August 12, 2025, the City Council directed staff to explore a program similar to the City of San Leandro’s Community Ring Camera Initiative, which provides Ring doorbell cameras to residents. During subsequent meetings of the Council on November 4, 2025, and December 2, 2025, the Council prioritized the exploration of a program to distribute wireless doorbell security cameras at no cost to eligible residents and allocated $60,000 of one-time funds for the implementation of the program.
Based on the City Council prioritization of the program, Milpitas Police Department (MPD) staff evaluated other agency programs to learn best practices and identified a recommendation on program design, eligibility requirements, and implementation.
ANALYSIS:
The goals of implementing a Home Security Camera Grant Initiative in Milpitas are to improve neighborhood safety and awareness, increase the availability of video evidence for criminal investigations, ensure the program is equitable for all community members, and enhance public safety through the voluntary sharing of video evidence by program participants. MPD staff reviewed other agency programs to learn best practices and evaluated three (3) program structures for consideration. Each option varies in cost, administrative impact, long-term sustainability, and investigative efficiency. A summary of the options is below:
Option 1: City Purchase and Distribution of Ring Doorbell Cameras Advantages:
• Ring doorbell cameras can directly integrate with the Police Department’s current digital management system
• Streamlined investigative requests for video footage may improve efficiency in time sensitive cases
Disadvantages:
• Requires recurring subscription ($4.99/month or $49.99/year) creates ongoing financial obligations for residents
• Ring cameras without a subscription will not record and store video footage Option 2: City Purchase of Doorbell Cameras with No Recurring Service Fees Advantages:
• No subscription fees to record or store video footage • Cameras provide similar or equal capabilities with Ring cameras • Optional expansion for storage/additional cameras at owner’s expense Disadvantages:
• No direct integration with Police Department’s current digital management system
• Investigative requests will need to be made through social media platforms via Community Link on Evidence.com, may delay investigations
Option 3: Resident Reimbursement Model
Advantages:
• Maximizes residents’ choice in doorbell camera
• Reduces ongoing City involvement
• Faster deployment model
Disadvantages:
• Higher administrative burden for Police and Finance Departments (for eligibility, verification, reimbursement, fiscal oversight and overall compliance) • Variable camera quality and thus inconsistent video footage • Upfront costs may exclude low-income residents
Staff recommends implementing Option 2, a Home Security Camera Grant Initiative—in which the City purchases and distributes non-subscription-based doorbell cameras—with the following approach:
• Registration: Online, first-come, first serve pre-registration. • Eligibility: Verified City of Milpitas residents.
• Distribution: Community event (or other method), hosted by MPD. • Cost: Due to the volume of individual cameras for distribution, overtime may be incurred to support the initiative.
• Privacy: Participation in the program is voluntary; residents will be instructed to follow appropriate privacy safeguards.
• Safety: Participants could be asked to maintain the cameras in operation for at least five (5) years and share footage with MPD upon request.
Option 2 offers a balanced, sustainable approach. It ensures that all distributed cameras can remain fully operational without recurring costs, reduces financial barriers to participation, and supports long-term program reliability. Existing digital evidence upload procedures provide a workable method for obtaining footage when needed.
For these reasons, MPD staff believes Option 2 most effectively advances the Council’s public safety objectives while responsibly managing City resources.
POLICY ALTERNATIVE(S):
Alternative 1: Do not implement a home security camera grant initiative.
Pros: The $60,000 allocated for this initiative would be reallocated to other Council priorities.
Cons: Eligible Milpitas residents would not be provided with a security camera at no cost.
Reason for Not Recommending: Residential security cameras have demonstrated value as both a crime deterrent and an investigative tool. Provided Milpitas residents voluntarily share video with MPD, implementing a home security camera initiative would enhance public safety.
PROJECT SCHEDULE/KEY MILESTONES
Upon approval and appropriation, the implementation of the home security camera initiative would be initiated as soon as feasible with an anticipated completion by December 2026. Any unspent funding at that time will be reevaluated for continuance and/or reallocation during the City’s budget process.
FISCAL IMPACT:
Funding of $60,000 for this program was approved and appropriated by City Council on December 16, 2025.
No additional funding is required.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This action is a fiscal or administrative activity of the City government that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378. The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub. Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. Even if a project, the action is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
ATTACHMENT(S):
None