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construction work. City will file the Notice of Intent and PRDs and pay the filing fee.
(b) Before any Construction General Permit related documents may be submitted to the State Board or implemented on the Project site, they must first be reviewed and accepted by City. Acceptance by the City does not relieve the Contractor from ensuring such documents comply with all laws applicable laws, regulations, and orders.
(c) Contractor must ensure that the SWPPP is developed by a Qualified SWPPP Developer and implemented by a Qualified SWPPP Practitioner as those terms are defined in the Permit.
Contractor must implement the SWPPP and all other provisions of the Construction General Permit , including the monitoring and reporting requirements, preparing and submitting all reports, plans, inspections, and monitoring info rmation in compliance with the Construction General Permit. The SWPPP must include industry standard requirements for water quality control, including but not be limited to the following:
(1) Sediment and erosion control measures to manage
sediment and erosion, including vegetative practices,
structural control, silt fences, straw dikes, sediment controls, or operator controls as appropriate. Storm water
management measures shall be instituted as required,
including velocity dissipaters, and solid waste controls shall address controls for building materials and offsite tracking of sediment.
(2) Wastewater and storm water management controls to divert offsite surface flows around the Project site and to divert surface flows within the Project area away from areas of open earth or stockpiles of building and other materials.
Wastewater from general construction activities, such as drain water collection, aggregate processing, concrete
batching, drilling, grouting, or other construction operations, shall not enter flowing or dry watercourses without having met the authorized non-storm water discharge requirements listed in State Board Water Quality Order No. 2009-0009- DWQ, Section III.C., including proper notification to the Regional Water Board.
(3) Pollution prevention measures, including methods of dewatering, unwatering, excavating, or stockpiling earth and rock materials, which include prevention measures to
control silting and erosion, and which will intercept and settle any runoff of sediment-laden waters.
(4) Turbidity prevention measur es for prevention of excess turbidity including, but are not restricted to, intercepting
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ditches, settling ponds, gravel filter entrapment dikes, flocculating processes, recirculation, combinations thereof, or other approved methods that are not harmful to aquatic life. All such wastewaters discharged into surface waters, shall contain the least concentration of settleable material possible, and shall meet all conditions of section 402, the National Pollutant Discharge Elimination System (NPDES) permit.
(5) Overall construction site ma nagement measures to address changes at the Project site as the Project moves through different phases and changes that account for rainy and dry season management practices.
(6) Pollution control measures and construction activity methods that will prevent entrance, or accidental spillage, of solid matter, contaminants, debris, or other pollutants or wastes, into streams, flowing or dry watercourses, lakes, wetlands, reservoirs, or underground water sources. Such pollutants and wastes include, but are not restricted to:
refuse, garbage, cement, sanitary waste, industrial waste, hazardous materials, radioactive substances, oil and other petroleum products, aggregate processing, tailings, mineral salts, and thermal pollution.
(7) Control measures for stockpiled or deposited materials prohibiting the stockpile or de posit of excavated materials, or other construction materials, near or on stream banks, lake shorelines, or other watercourse perimeters where they can be washed away by high water or storm runoff, or can, in any way, encroach upon the watercourse.
(8) Develop and implement a Ra in Event Action Plan (REAP), if required, that must be designed and implemented to
protect all exposed portions of the site 48 hours prior to any likely precipitation event.
(9) Monitoring, reporting and record keeping, as necessary to achieve compliance with applicable Permit requirements, including but not limited to annual reports and rain event reports.
(d) City retains the right to procur e and maintain coverage under the Construction General Permit for the Project site if the Contractor fails to draft a SWPPP or other Construction General Permit related document, or fails to proceed in a manner that is satisfactory to City.
City reserves the right to implement its own SWPPP at the Project site, and hire additi onal contractors to maintain compliance.
Whether Contractor has adequately maintained compliance with the Construction General Permit shall be the City’s sole determination. In the event that Contractor has failed or is unable
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to maintain compliance with the Construction General Permit, any costs or fines incurred by City in implementing a SWPPP, or otherwise maintaining compliance with the Construction General Permit shall be paid by the Contractor.
4. For those Work sites where constructi on activity results in the disturbance of less than one acre of total land area and/or do not need coverage under the Construction General Permit, the Contractor shall be responsible for preparing and implementing construction industry best management practices to eliminate or reduce the discharge of pollutants from construction sites, such as the best management practices set forth in the CASQA Construction BMP Handbook.
5. In addition to compliance with the Permit, Contractor shall comply with the lawful requirements of any applicab le municipality, district, drainage district, flood control district, and other local agencies regarding discharges of storm water, surface water, groundwater or other nuisance waters off of the Project site.
6. Contractor violations.
(a) Failure to implement the SWPPP or otherwise comply with the Construction General Permit or local, state, and federal laws is a violation of this Contract. Not withstanding any other indemnity contained in this Agreement, Contractor agrees to indemnify, defend – with counsel acceptable to the City – and hold harmless the City, its officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature wh ich the City, its officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed above, arising out of or in connection with the Work, except for liability resulting from the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers.
(b) City reserves the right to defend any enforcement action or civil action brought against the City for Contractor’s failure to comply with any applicable water qualit y law, regulation, or policy.
Contractor hereby agrees to be bound by, and to reimburse the City for the costs associated with, any enforcement action and/or settlement reached between the City and any relevant enforcement entity.
(c) City may seek damages from Contractor for delay in completing the Contract in accordance with the Contract Documents, caused by Contractor’s failure to comply with the the laws, regulations and policies described in this Article, or any other relevant water quality law, regulation, order, or policy.
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(d) If noncompliance with any relevant law, regulation or permit, order, or policy occurs, the Contractor shall report this to the City Representative immediately, with the specific information submitted in writing within 2 Days. Consistent violations of applicable Federal, State, or local laws, orders, regulations, or Water Quality Standards may result in the City stopping all site activity until compliance is ensured. The Contractor shall not be entitled to any change in Contract Price or Contract Times, claim for damage, or additional compensation by reason of such a work stoppage. Corrective measures required to bring activities into compliance shall be at the Contractor's expense.
7. Oil storage tanks management.
(a) Storage tank placement. All oil or other petroleum product (hereinafter referred to collectively as oil) storage tanks shall be placed at least 20 feet from streams, flowing or dry watercourses, lakes, wetlands, reservoirs, and any other water source. (b) Storage area dikes. Storage areas shall be diked at least 12 inches high or graded and sloped to permit safe containment of leaks and spills equal to the capacity of all tanks and/or containers located within each area, plus a sufficient amount of freeboard to contain the 25-year rainstorm.
(c) Diked area barriers. Diked areas shall have an impermeable barrier at least 10 mils thick. Areas used for refueling operations shall have an impermeable liner at least 10 mils thick buried under 2 to 4 inches of soil.
(d) Spill Prevention Co ntrol and Countermeasure Plan (SPCC). Where the location of a construction site is such that oil from an accidental spillage could reasonably be expected to enter into or upon the navigable waters of the United St ates or adjoining shorelines, and the aggregate storage of oil at the site is over 1,320 gallons or a single container has a capacity in excess of 660 gallons, the Contractor shall prepare an SPCC Plan. The Contractor shall submit the SPCC Plan to the Engineer at least 30 days prior to delivery or storage of oil at the site. The Plan must have been reviewed and certified by a registered professional engineer in accordance with 40 C.F.R., part 112
8. Underground tank prohibition. The Contractor shall not use underground storage tanks.
9. Construction safety standards. The Contractor shall comply with the sanitation and potable water requirements of Section 7 of the United States Bureau of Reclamation's publication “Reclamation Safety And Health Standards.”
10. Other Permits.
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(a) Other permits applicable to the Project are listed in the Special Conditions. The Contractor shall obtain all other necessary licenses and permits.
(b) Monitoring. The Contractor is required to conduct monitoring in order to meet the requirements of the permits, which may include sampling, testing and inspections.
(c) Recordkeeping. The Contractor shall retain all records and data required by the permits for the time specified in the contract.
11. Cost. Except as specified herein, the cost of complying with this section shall be included in the Schedule of Pay Items for work which necessitate the water pollution prevention measures required by this paragraph.
END OF GENERAL REQUIREMENTS
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-130- TECHNICAL PROVISIONS
TECHNICAL PROVISIONS
TABLE OF CONTENTS
DIVISION 1 – GENERAL REQUIREMENTS
01 11 00 SUMMARY OF WORK
01 20 00 MEASUREMENT AND PAYMENT
01 31 00 NOTICE TO PROCEED
01 33 00 LIST OF SUBMITTALS
E-13 COOPERATION
E-15 SUBMITTAL PROCEDURES
DIVISION 2 – EXISTING CONDITIONS
E-01 MOBILIZATION
E-02 WATER POLLUTION
E-03 CONSTRUCTION LAYOUT
DIVISION 31 – EARTHWORK
E-14 OBSTRUCTIONS
E-04 EXCAVATION AND SHORING
E-11 CONTROL OF WATER
E-12 DEWATERING
E-08 REMOVE SHORING AND BACKFILL
DIVISION 32 – EXTERIOR IMPROVEMENTS
E-09 PAVEMENT RESTORATION
E-10 PRESERVATION OF PROPERTY
DIVISION 33 – UTILITIES
E-05 CUTTING OF EXISTING 20” RECYCLED WATER LINE (Revocable Work) E-06 VIDEO INSPECTION OF EXISTING RECYCLED WATER LINE (Revocable Work)
DIVISION 40 – PROCESS INTERCONNECTIONS
E-07 INSTALLATION OF NEW 20” ISOLATION VALVE (Revocable Work)
**END OF SECTION**
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SUMMARY OF WORK
SECTION 01 11 00
SUMMARY OF WORK
PART 1 GENERAL
1.1 SUMMARY
A. The work to be done consists of furnishing all labor, materials, equipment, and services for the CURTIS AVE. RECYLED WATER LINE REPAIR - EXPLORATORY WORK, including all site preparation, excavation, preservation of existing utilities, shoring, cutting of recycled water line (revocable), video inspection (revocable) of recycled water line, installation of isolation valve (revocable), backfilling and pavement restoration and all miscellaneous work as detailed in Contract documents, specified or required for a complete, operational installation.
1.2 LOCATION
A. The project is located in the City of Milpitas, California, in the utility easement adjacent to the UPRR and BART railroad tracks behind Flex In c. at 777 Gibraltar Drive. Refer to Exhibit B.
1.3 CONTRACTOR SCOPE OF WORK:
A. The work to be performed under this contract comprises furnishing all labor, materials, and equipment (unless otherwise excluded under “City Pre-purchases”) required to, but not limited to, perform the following items:
1. Mobilization
2. Existing Utilities Coordination
3. Excavation and shoring
4. Cutting of existing 20” recycled water line (REVOCABLE)
5. Video inspection of existing recycled water line under the railroad tracks (REVOCABLE)
6. Installation of new 20” isolation valve (REVOCABLE)
7. Removal of shoring and backfill
8. Pavement restoration to Caltrans and City of Milpitas requirements
1.4 CITY SCOPE OF SERVICES
A. The City will not furnish labor, materials, equipment or services.
1.5 CITY PRE-PURCHASED EQUIPMENT
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SUMMARY OF WORK
A. No pre-purchased materials or equipment will be provided by the City.
1.6 WORK INCLUDED
A. The Contractor shall furnish all labor, superi ntendence, materials, power, light, heat, fuel, water, tools, appliances, equipment, supplies, services, and other means of construction necessary or proper for performing and completing the work.
B. Contractor shall coordinate with owners of existing underground utilities that may be impacted in the completion of work and ensu re there are no service disruptions to all existing utilities.
C. Contractor shall perform and complete the work in the manner best calculated to promote rapid construction consistent with safety of life and property, to the satisfaction of the City’s Representative and in strict accordance with the Contract Documents.
D. The Contractor shall clean up the work site and maintain it during and after construction, until accepted, and shall do all of the work and pay all costs incidental thereto.
E. The Contractor shall repair all structures, pavement, and property, in kind, that may be damaged or disturbed during performance of the work.
F. The Contractor shall provide and maintain such modern plant, tools, and equipment as may be necessary to perform in a satisfactory and acceptable manner all the work required by this Contract. Only equipment of establishe d reputation and proven efficiency shall be used. The Contractor shall be solely responsible for the adequacy of his equipment.
1.7 COORDINATION WITH OPERATIONS OF EXISTING FACILITIES
A. The Contractor shall coordinate all work with City of Milpitas. Contact Howard Salamanca– Associate Civil Engineer at City of Milpitas City Hall, 455 E. Calaveras Boulevard, Milpitas, CA 95035, [email protected] or at (408) 586-3347.
B. All existing utilities are to remain in service through the project without exception. The recycled water line is off and will remain off except when coordination occurs with the City.
PART 2 PRODUCTS (NOT USED)
PART 3 EXECUTION (NOT USED)
** END OF SECTION **
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MEASUREMENT AND PAYMENT
01 20 00 – MEASUREMENT AND PAYMENT
PART 1 – GENERAL
1.1 SUMMARY
1.2 REFERENCES
A. California Public Contract Code
1.3 SCOPE OF WORK
A. Work under Contract Documents, or under any bid item, allowance or alternate, or Change Order shall include all labor, ma terials, transport, handling, storage, supervision, administration , and all other incidental work necessary for the satisfactory completion of Work, whether or not expressly specified or shown.
1.4 DETERMINATION OF QUANTITIES
A. This section describes requirements an d procedures for determining amount of work done and for obtaining payment for work done.
1.5 A. Quantity of work to be paid for under any item for which a unit price is fixed in Contract Documents shall be the number, as determined by City, of units of work satisfactorily completed in-place, and suitable for its intended purpose free of defects or poor workmanship in accordance with Contract Documents or as directed by City. Unless otherwise provided, determination of number of units of work so completed will be based, so far as practicable, on actual measurement or count within prescribed or ordered limits, and no payment will be made for work done outside of limits. Measurements and computations will be made by methods as City may consider appropriate for class of work measured. Contractor shall immediately inform City of any disputes regarding quantity measurements and shall immediately supply City with any do cumentation supporting the disputed measurements.
B. Before ordering any materials or doing any work, the Contractor shall verify all measurements, dimensions, elevations and quantities. No extra charge or compensation over and above payment for the actual quantiti es of the various items of work at the respective bid prices therefore will be allowed on account of difference between actual measurements, dimensions, elevations and quantities, and those indicated on the drawings, or in the specifications, and any difference therein shall be submitted to the City for consideration before proceeding with the work.
1.6 SCOPE OF PAYMENT
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A. Payment to Contractor at the unit price or other price fixed in the contract for Work as described in Paragraph 1.3 above shall be full compensation for completing, in accordance with Contract Documents, all work required under the item or under Contract Documents, and for all expense incurred by Contractor for any purpose in connection with the performance and completion of said work, including all incidental work necessary for completion of the Work.
B. Unless Contract Documents expressly pr ovide otherwise, the Contract Sum shall be deemed to include:
1. Any and all costs arising from any unforeseen difficulties, which may be encountered during, and all risks of any description connected with, prosecution of Work, bid item or un it price item, respectively, until acceptance by City;
2. All expenses incurred due to suspen sion, or discontinuance of Work, bid item or unit price item, respectively, as provided in Contract Documents;
3. Inflation and/or Escalation to allo w for cost increases between time of Contract Award and completion of Wo rk, bid item or unit price item, respectively.
C. Whenever it is specified herein that Contra ctor is to do work or furnish materials of any class for which no price is fixed in Contract Documents, it shall be understood that Contractor is to do such work or furnish such materials without extra charge or allowance or direct payment of any sort, and that cost of doing work or furnishing materials is to be included in price bid, unless it is expressly specified herein, in particular cases, that work or material is to be paid for as extra work.
D. No payment shall be made for materials or equipment not yet incorporated into the Work.
E. Where Contractor requests payment for materials and equipment not incorporated in the Work, Contractor must satisfy the following conditions:
1. The materials and/or equipment shall be delivered and suitably stored at the site or at another local location agreed to in writing, for example, a mutually acceptable warehouse;
2. Full title to the materials and/or equipment shall vest in City at the time of delivery to the site, warehouse or other storage location;
3. Contractor shall obtain a negotiable warehouse receipt, endorsed over to the City for materials and/or equipment stored in an off-site warehouse. No payment shall be made until such endorsed receipts are delivered to City.
4. Stockpiled materials and/or equi pment shall be available for City inspection, but City shall have no obligation to inspect them and its inspection or failure to inspect shall not relieve Contractor of any obligations under the Contract Documents. Materials and/or equipment shall be segregated and labeled or tagged to specifically identify these specific Contract Documents;
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5. After delivery of materials and/or equipment, if any inherent or acquired defects are discovered, defective materials and/or equipment shall be removed and replaced with suitable materials and/or equipment at Contractor’s expense;
6. At its expense, Contractor shall ensure the materials and/or equipment against theft, fire, vandalism, and malicious mischief, as well as any other coverage’s required under the Contract Documents;
7. Contractor’s application for payment shall be accompanied by a bill of sale, invoice, or other documentation warr anting that City has received the materials and equipment fr ee and clear of all liens and evidence that the materials and equipment are covered by appropriate property insurance and other arrangements to protect City’s interest therein, all of which must be satisfactory to City. This documentation shall include, but not be limited to, conditional releases of mechanics’ liens and stop notices from all those providing materials and equipment as to which the application for payment relates, as well as unconditional releases of the same from the same as to the previous application for payment for which they have not already been provided.
1.7 BASIS OF PAYMENT
A. Lump Sum: When the estimated quanti ty for specific portion of Work is not indicated and unit is designated as Lump Sum, payment will be based on the approved Schedule of Values of the work under the lump sum, or in the event a Schedule of Values is not required, on the percentage of the lump sum scope satisfactorily completed.
B. City does not expressly, or by implicat ion, agree, warrant, or represent in any manner, that actual amount of Work will correspond with amount shown or estimated and reserves right to increas e or decrease amount of any class or portion of Work, to leave out entire Bid Item or Items, or to add work not included in Bid, when in its judgment such change is in best interest of City. No change in Work shall be considered waiver of any other condition of Contract Documents.
No claim shall be made for anticipated profit, for loss of profit, for damages, or for extra payment whatever, except as other wise expressly provided for in Contract Documents, because of any differences between amount of work actually done and estimated amount as set forth herein, or for elimination of extra Bid Items.
1.8 SCHEDULE OF VALUES AND PROGRESS PAYMENTS
A. If requested by Contractor, progress payments will be made monthly, but not more often than monthly.
B. Schedule of Values:
1. Form to be used: AIA G703 or as approved by the City
2. Within twenty-one (21) calendar days from issuance of Notice of Award and prior to the Contractor’s applicatio n for the first progress payment,
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Contractor shall submit a Schedule of Values, which is a detailed breakdown of its bid for Work items and/or activities, including coordination responsibilities and project record document responsibilities. Where more than one subcontractor comprises the work of a work item or activity, the Schedule of Values shall show a sepa rate line item for each subcontract.
Contractor shall furnish such breakdo wn by assigning dollar values (cost estimates) to each applicable Progre ss Schedule network activity, whose cumulative sum equals the total Contract Sum. The format and detail of the breakdown shall be as directed by City to facilitate and clarify future progress payments to Contractor for Work under Contract Documents. ork with lump sum values shall not exceed $10,000 per work item. Work values totaling more than $10,000 per item sh all be broken down on a unit basis (e.g., linear foot, square yard, cubic yard, etc.). No line item to exceed one- half of 1% (0.5%) of contract value.
3. Contractor’s overhead, profit, financ ing, as well as “general conditions costs,” (e.g., site cleanup and maintenance, temporary roads and access, off site access roads, temporary power and lighting, security and the like), shall be prorated through all activities so that the sum of all the Schedule of Values line items equaling Contractor’s total Contract Sum. Insurances and Bonds shall be a separate schedule of value line item.
4. Include in each line item, the amou nt of Allowances specified in this section. Separately identity each Allowance and Alternate item, provide breakdown where any one item is in excess of one-half of 1% (0.5%) of contract value.
5. City will review the breakdown in conjunction with the approved progress schedule activities to ensure that th e dollar amounts of the Schedule of Values are, in fact, fair market cost allocations for the Work items listed.
Upon favorable review by City, City will accept this Schedule of Values for use. City shall be the sole judge of fair market cost allocations.
6. Any attempt to unbalance the distri bution of overhead, profit, and other fixed costs, or to manipulate the cost breakdown in any way, or to increase the cost of early activities, i.e. “front loading,” will be rejected by City, resulting in a complete reallocation of monies until such distortion is corrected. Repeated attempts of manipulation may result in suspension or termination of the Work or refusal to process progress payments, until such time as the Schedule of Values is acceptable to City.
C. Payment Requests
1. Form to be used: AIA G702 and G703.
2. For each item, provide a column fo r listing each of the following:
a. Item Number.
b. Description of work.
c. Scheduled Values.
d. Previous Applications.
e. Work in Place and Stored Materials under this Application.
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f. Authorized Change Orders.
g. Total Completed and Stored to Date of Application.
h. Percentage of Completion.
i. Balance to Finish.
j. Retainage.
3. A monthly itemized estimate of Work done for the purpose of making progress payments. In order for the Cit y to consider and evaluate each progress payment application, the Contractor shall submit a detailed measurement of Work performed and a progress estimate of the value thereof before the tenth (10th) Day of the following month.
4. On or before the twenty-fifth (25
th) day of each month and upon receipt of
City’s approval of the updated schedule as required by Section 01 32 00, Contractor shall meet with the City Representative to measure and verify quantities of work completed which Contractor requests payment for. The Contractor shall submit to City two (2) copies of a request for payment for the cost of the Work put in-place at that time, along with one (1) copy of the City approved updated CPM schedule. Such requests for progress payments shall be based upon Schedule of Values prices of all labor and materials incorporated in the Work up until midnight of the last day of that one-month period, less the aggregate of previous payments. If Contractor is late submitting its payment request, that payment request may be processed at any time during the su cceeding one-month period, resulting in processing of Contractor’s payment request being delayed for more than a day for day basis.
5. Payment requests may include, but are not necessarily limited to the following:
a. Material, equipment and labor in corporated into the Work, less any previous payments for the same.
6. With each request for payment, Contractor shall fulfill all scheduling requirements of Document 00 72 00, “General Conditions,” and Section 01 00 00 “General Requirements,” incl uding updates and revisions. In addition, a responsible officer of Contractor shall execute and submit the following certification shown below:
“ I, ________________(p rint name), being the ___________________ of _______________________________ (Contractor), the undersigned Contractor, certifies that the Work covered by this request for payment (invoice) has been completed in accordance with the Contract Documents, and that the current progress payment (invoice) shown herein is accurate and now due. Contractor further certifies that all amounts have been paid by the Contractor for Work for which previous invoices for progress payments issued to and paid by the Cit y. The Contractor declares under penalty of pe rjury under the laws of the State of California, and do personally certify and attest that: I have thoroughly reviewed the attached request for payment (invoice) and know it s contents, and said request for payment is made in good faith; that it is supported by truthful and accurate data; that the amount requested
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MEASUREMENT AND PAYMENT
accurately reflects the allowable expenses incurred to perform the Work. ___________________________________________”
signature & date
7. No progress payment will be processed prior to City receiving the above certification and all requested and acceptable schedule update information.
8. With each request for payment, Contractor shall submit following as pre- requisite to its review as referenced in Document 00 72 00, “General Conditions.”:
a. Construction progress sc hedule, updated to current. b. Current construction photog raphs, updated to current. c. Partial release of liens from major subcontractors and vendors. d. Progress project record docu ments, updated to current. e. Affidavits and bonds attesting to off-site stored products, if any. f. Certified payroll records.
g. Statement under False Claim Act.
9. Contractor shall submit fulfill all re cord document requirements of Section 01 00 00, “General Requirements,” in cluding updates and revisions. An additional 10% of progress payment requests may be withheld in the event that the City determines that the job-site record drawings have not been kept up-to-date. Contractor also to submit the following pre-requisites for review of the Payment Application Request.
10. Each payment request shall list each Approved Change Order (See Section 00 72 13, “General Conditions”) executed prior to date of submission, including a description of the work activities.
11. Monthly progress payments shall be ma de based on total value of activities completed or partially completed, as determined by City with participation of Contractor, and based upon approved activity costs. Accumulated retainage will be shown as a separate item in payment summary. If Contractor fails or refuses to participate in construction progress evaluation with City, Contractor shall not receive current payment until Contractor has participated fully in providing cons truction progress information and schedule update information to City.
12. If required by City, Contractor shall submit substantiating data as they relate to payment requests.
D. Initial Application for Payment: Administ rative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:
1. Notice to Proceed
2. List of subcontractors.
3. Schedule of values.
4. Contractor's construction schedule.
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E. Progress Payments:
1. If it is determined that the payment request is not a proper payment request suitable for payment, City shall return it to the Contractor as soon as practicable, but no later than seven (7) days after receipt, together with a document setting forth in writing the reasons why the payment request is not proper. If City determines that portions of the payment request is not proper or not due under the Contract Documents, then City may approve the other portions of the payment request, and in the case of disputed items or defective work not remedied, may withhold up to 150% of the disputed amount from the progress payment.
2. The City will mail the progress payment to the Contractor within thirty (30) days from the date of receipt of the invoice in acceptable form, including copies of certified pa yroll, schedule updates, and progress payment certification. The City will pay to Contractor in manner provided by law, an amount equal to ninety-five percent (95%) (i.e., five percent (5%) retention) of City’s estimate, or a lesser amount if so provided in Contract Documents, provided that payments may at any time be withheld if, in judgment of City, Work is not proceeding in accordance with Contract, or Contractor is not complying with requirements of Contract, or to comply with stop notices or to offset liquidated damages accruing or expected.
3. Before any progress payment or fina l payment is made, Contractor may be required to submit satisfactory evidence that Contractor is not delinquent in payments to employees, subcontractors, suppliers, or creditors for labor and materials incorporated into Work. Prior to final payment by the City, the Contractor shall submit a final waiver of lien for the Contractor’s work, together with releases of lien from any subcontractor or materialmen.
4. City reserves and shall have th e right to withhol d payment for any equipment and/or specifically fabricated materials that, in the sole judgment of City, is not adequately and properly protected against weather and/or damage, prior to or following incorporation into the Work.
5. Granting of progress payment or payments by City, or receipt thereof by Contractor, shall not be understood as constituting in any sense acceptance of Work or of any portion thereof, and shall in no way lessen liability of Contractor to replace un satisfactory work or material, though unsatisfactory character of work or material may have been apparent or detected at time payment was made.
6. When City shall charge sum of money against Contractor under any provision of Contract Documents, amount of charge shall be deducted and retained by City from amount of next succeeding progress payment or from any other payment due or that may become due Contractor under Contract.
If, on completion or termination of Contract, such payment due Contractor are found insufficient to cover City’s charges against it, City shall have right to recover balance from Contractor or Sureties.
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PART 2 – PRODUCTS
2.1 BREAKDOWN
The contract Lump Sum price paid for all bid items listed below shall be considered full compensation for furnishing all labor, material s, equipment, tools, and incidentals for all work involved including the removal, disposal, furnishing, and installation of any bid item listed below as specified in the Contract Documents and as directed by the City Engineer, and no separate payment shall be made.
BASE BID ITEMS
1. Bid Item No. 1 – Mobilization (East Side)
Refer to Section E-01 “Mobilization” for Measurement and Payment of Bid Item No. 1, Mobilization.
2. Bid Item No. 2 – Existing Utilities Coordination (East Side) Refer to Section E-03 “Construction Layout”, E-10 Preservation of Property, E-13 Cooperation, and E-14 “Obstructions” for Measurement and Payment of Bid Item No. 2, Existing Utilities Coordination.
3. Bid Item No. 3 – Excavation and Shoring (East Side)
Refer to assessment hazard requirements described in Section 5.00. Refer to Section E-04 “Excavation and Shoring (East Side)”, E-10 Preservation of Property, E-11 Control of Water, E-12 Dewatering, E-13 Cooperation, and E-14 “Obstructions” for Measurement and Payment of Bid Item No. 3, Excavation and Shoring (East Side).
4. Bid Item No. 4 – Cutting of Existing 20” Recycled Water Line (East Side)
REVOCABLE
Refer to Section E-05 “Cutting of Existing 20” Recycled Water Line (East Side)”, E-12 Dewatering for Measurement and Payment of Bid Item No. 4, Cutting of Existing 20” Recycled Water Line (East Side). Item is REVOCABLE and only to be used if CCTV is required, otherwise, the City will revoke this item upon final payment.
5. Bid Item No. 5 – Video Inspection of Existing Recycled Water Line (Under Railroad Tracks) REVOCABLE
Refer to Section E-06 “Video Inspection of Existing Recycled Water Line (Under Railroad Tracks) and E-12 Dewatering for Measurement and Payment of No. 5, Video Inspection of Existing Recycled Water Line (Under Railroad Tracks). Item is REVOCABLE and only to be used if CCTV is required, otherwise, the City will revoke this item upon final payment.
6. Bid Item No. 6 - Installation of New 20” Isolation Valve (East Side)
REVOCABLE
Refer to Section E-07 “Installation of New 20” Isolation Valve (East Side)” and E-12 Dewatering for Measurement and Payment of Bid Item No. 6, Installation of New 20” Isolation Valve (East Side). Item is REVOCABLE and only to be used if CCTV is required, otherwise, the City will revoke this item upon final payment.
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MEASUREMENT AND PAYMENT
7. Bid Item No. 7 – Removal of Shoring and Backfill (East Side) Refer to Section E-08 “Removal of Shoring and Backfill (East Side)” for Measurement and Payment of Bid Item No. 7, Removal of Shoring and Backfill (East Side).
8. Bid Item No. 8 – Pavement Restoration (East Side)
Refer to Section E-09 “Pavement Restoration (East Side) for Measurement and Payment of Bid Item No. 8, Pavement Restoration (East Side).
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-142- TECHNICAL PROVISION SECTION 01 31 00 –
NOTICE TO PROCEED
01 31 00 – NOTICE TO PROCEED
The Contractor shall accomplish the following items prior to being issued a Notice to Proceed:
1. Attend City Pre-Construction Meeting with the Engineer. Attendees shall include the Contractor, Contractor's Superintendent, and all Subcontractors.
2. Obtain favorable City review of Contractor’s Construction Base-Line Schedule, which shall be completed in accordance with the requirements of the Contract Documents.
3. Obtain favorable City review of Contractor’s Water Pollution Control Plan, and/or De-Water Operations Plan which shall be completed in accordance with these Contract Documents.
4. Obtain favorable City review of Contractor’s Shoring Plan comple ted in accordance with these Contract Documents.
5. Obtain favorable City review of Contractor’s Construction Sequence/Work Plan completed in accordance with these Contract Documents.
Upon completion of these items, and any other requirements as may be specified elsewhere in these Contract Documents, the Engineer will issue a Notice to Proceed to the Contractor.
This Notice will establish the first chargeable day of the Contract. However, the City shall start charging contract days 21 calendar days following the date of the Contractor’s receipt of the Notice of Award letter, regardless of the Cont ractor's progress in completing all the items specified above and/or elsewhere within the Contract Documents.
The Contractor shall notify the En gineer of its intent to begin work at least 24-hours prior to beginning work by calling (408) 586-3347. Once work begins, notification must be made only if work is delayed or suspended.
END OF NOTICE TO PROCEED
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-143- TECHNICAL PROVISIONS SECTION 01 11 00
SUMMARY OF WORK
01 33 00 – LIST OF SUBMITTALS
Refer to the General Conditions, Technical Provisions, and elsewhere within the Contract Documents regarding the Submittal requirements and required Submittals for this Work. The list of submittals shall include, but is not limited to the following:
ITEM DESCRIPTION Refer to
Section:
TIME FOR CITY
REVIEW
( WORKING DAYS)
1. Base-Line Schedule 2
2. USA Tag & Number E-03 2
3. Schedule of Values E-15 2
4. Water Pollution Control Plan E-02 2
5. Dewatering Plan E-04 2
6. Construction Safety Plan E-04 5
7. Construction Work Plan 2
8. Trench Support Shop Drawings and Calculations
(Shoring Plan)
E-04 10
9. 20” Isolation Valve E-07 2
10. Asphalt Certificate of Compliance E-09 2
Contractor shall provide Certificate of Compliance (COC) for all relevant items shown in E-07.
END OF LIST OF SUBMITTALS
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-144- TECHNICAL PROVISION SECTION E-01 –
MOBILIZATION
E-01 MOBILIZATION (EAST SIDE)
PART 1 - GENERAL
1.1 OBJECTIVES
Mobilization shall conform to the applicable provisions in Section 9-1.16D, “Mobilization”, of the State Standard Specifications.
1.2 WORK INCLUDED
Mobilization and demobilization
Preparatory work and activities those necessary for the movement of personnel, equipment, supplies, and incidentals to the job site Establishment of all offices, building, trailers, and other facilities necessary for work on the project
Submittals, bonding and insurance requirements
Contacting, notifying and coordinating work with adjacent property owner – Flex Inc.
All other work and activities which must be performed or costs incurred prior to beginning work on the various contract items on the project site
1.3 REFERENCES
Cal/OSHA – California Division of Occupation Safety and Health
1.4 MEASUREMENT AND PAYMENT:
The contract Lump Sum price paid for “Mobilization (East Side)” is included in Bid Item No. 1 – Mobilization (East Side) and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all work involved in mobilization as specified herein.
PART 2 - (NOT USED)
PART 3 - EXECUTION
3.1 MOBILIZATION
Mobilization shall consist of preparatory work and activities listed in Part 1.1 above.
Ensure that adequate existing sanitation facilities are available or the Contractor shall provide and maintain adequate sanitation facilities. All
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MOBILIZATION
wastes and refuse from sanitary facilities provided by the Contractor’s operations shall be disposed of away from the site in accordance with all laws and regulations pertaining thereto.
Mobilization shall also include demobilization upon completion of work and cleanup of the site.
Provide all labor, materials, equipment and incidentals to prepare the site for the timely start and efficient completion of all work. This includes obtaining all necessary licenses and permits, providing required submittals including but not limited to a detailed project schedule.
END OF SECTION
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-146- TECHNICAL PROVISIONS SECTION E-02 PREPARE
WATER POLLUTION CONTROL PROGRAM
E-02 PREPARE WATER POLLUTION CONTROL PROGRAM
PART 1 – GENERAL
1.1 SUMMARY
In compliance with the State and Federal regulations on construction storm water management and urban runoff pollution control, no pollutants will be allowed to enter the storm drainage system. The Contractor shall exercise every reasonable precaution to prot ect storm drains, inlets, drainage swales, streams, lakes, reservoirs, bays, and coastal waters from pollution with fuels, oils, bitumen’s, calcium chloride and other harmful materials and shall conduct and schedule operations so as to avoid or minimize muddying and silting of streams, lakes, reservoirs, bays and coastal waters. Care shall be exercised to preserve roadside vegetation beyond the limits of construction.
1.2 DEFINITIONS
i. Active area: Area where soil-disturbing work activities have occurred at least once within 15 days.
ii. Construction phase: The construction phase starts at the start of job site activities and ends at Contract acceptance.
iii. Inactive area: Area where soil-disturbing work activities have not occurred within 15 days.
iv. Qualifying rain event : Storm that produces at least 0.5 inch of precipitation with a 48-hour or greater period between rain events. v. Run-on: Water that originates off-site and flows onto the job site. vi. Storm event: storm that produces or is forecasted to produce at least 0.10 inch of precipitation within a 24-hour period.
1.3 OBJECTIVES
If the WPCP measures being taken by the Contractor are inadequate to control water pollution effectively, the Engineer may direct the Contractor to revise the operations and the wa ter pollution control program. The directions will be in writing and will specify the items of work for which the Contractor's water pollution control measures are inadequate. No further work shall be performed on those items until the water pollution control measures are adequate, as may be determined by the Engineer.
The City will not be liable to the Contractor for failure to accept all or any portion of an originally submitted or revised water pollution control program, nor for any delays to the wo rk due to the Contractor's failure to submit an acceptable water pollution control program.
The Contractor may request the Engineer to waive the requirement for submission of a written WPCP program for control of water pollution when the nature of the Contractor’s operation is such that erosion is not likely to occur. Waiver of this requirement will not relieve the Contractor from responsibility for compliance with the other provisions of this section or
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WATER POLLUTION CONTROL PROGRAM
local, State or Federal laws pertaini ng to water quality. Waiver of the requirement for a written program for control of water pollution will not preclude requiring submittal of a written WPCP program at a later time if the Engineer deems it necessary because of the effect of the Contractor's operations. The Contractor shall be responsible for briefing and assuring that all his subcontractors comply with Urban Runoff Pollution Prevention requirements including the installation and Best Mana gement Practices. The Contractor is advised that stop work notices and other penalt ies may be issued for noncompliance with storm water pollution discharge control requirements.
Unless otherwise approved by the Engineer in writing, the Contractor shall not expose a total area of erodible earth material, which may cause water pollution, exceeding one acre for each separate location, operation or spread of equipment before either temporary or permanent erosion control measures are accomplished.
Where erosion, causing water pollution is probable due to the nature of the material or the season of the year, the Contractor's operations shall be so scheduled that permanent erosion control features will be installed concurrently with or immediately following grading operations.
Nothing in the terms of the contract nor in the provisions in this shall relieve the Contractor of the responsibility for compliance with Sections 5650 and 12015 of the Fish and Game Code, and all other applicable statutes relating to prevention or abatement of water pollution.
When borrow material is obtained fr om other than commercially operated sources, erosion of the borrow site duri ng and after completion of the work shall not result in water pollution. The material source shall be finished, where practicable, so that water will not collect or stand therein.
The requirements of this section shall apply to all work performed under the contract and to all non-commercially op erated borrow or disposal sites used for the project.
The Contractor shall also conform to the following provisions:
i. Where working areas encroach on live streams, barriers adequate to prevent the flow of muddy water into streams shall be constructed and maintained between working areas and streams, and during construction of the barriers, muddying of streams shall be held to a minimum.
ii. Removal of material from beneath a flowing stream shall not be commenced until adequate means, such as a bypass channel, are provided to carry the stream free from mud or silt around the removal operations.
iii. Should the Contractor's operat ions require transportation of materials across live streams, the operations shall be
conducted without muddying the stream. Mechanized
equipment shall not be operated in the stream channels of the live streams except as may be necessary to construct crossings or barriers and fills at channel changes.
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iv. Water containing mud or silt from aggregate washing or other operations shall be treated by filtration, or retention in a settling pond, or ponds, adequate to prevent muddy water from entering live streams.
v. Oily or greasy substances originating from the Contractor's operations shall not be allowed to enter or be placed where they will later enter a live stream.
vi. Portland cement or fresh Portland cement concrete shall not be allowed to enter flowing water of streams.
vii. When operations are completed, the flow of streams shall be returned as nearly as possible to a meandering thread without creating possible future bank erosion, and settling pond sites shall be graded so they will drain and will blend in with the surrounding terrain.
viii. Material derived from roadway work shall not be deposited in a live stream channel where it co uld be washed away by high stream flows.
ix. Where there is possible migr ation of anadromous fish in streams affected by construction on the project, the Contractor shall conduct work operations so as to allow free passage of the migratory fish.
x. In the process of constructing this project, the Contractor shall comply with all requirements, conditions, recommendations, and provisions of all permits issued for this project. The Contractor shall also comply with all local, State, and Federal laws or requirements related to storm water quality and urban runoff management.
xi. All de-watering operations in conformance with these Contract Documents must be reviewed and approved by the Engineer in writing prior to commencement.
xii. Compliance with the provisions in this section shall in no way relieve the Contractor from the responsibility to comply with the other provisions of the contract, in particular the responsibility for damage and for preservation of property.
Street Sweeping:
The Contractor shall at the end of each working day, or as directed by the Engineer, clean and sweep all roadways, sidewalks, gutters, and paved areas within the project site of all materials deposited by, attributed to, or involved in the work. Water shall not be used to wash down streets in place of sweeping.
Waste Disposal:
The Contractor shall at the end of each working day, collect and properly dispose of all scrap, debris, and waste material. Hazardous material disposal shall be done in accordance will all local, state, and federal laws.
Hazardous Material Storage:
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WATER POLLUTION CONTROL PROGRAM
i. The Contractor shall label and st ore all hazardous materials, such as pesticides, paints, thinners, solvents, and fuels; and all hazardous wastes, such as waste oil and antifreeze; in accordance with all applicable State and Federal regulations.
ii. The Contractor sh all store all hazardous materials and all hazardous wastes in accordance with secondary containment regulations, and it is recomme nded that these materials and wastes be covered, as needed, to avoid potential management of collected rain water as a hazardous waste.
iii. The Contractor shall keep an accurate, up-to-date inventory, including Material Safety Data Sheets (MSDSs), of hazardous materials and hazardous wastes stored on-site, to assist emergency response personnel in the event of a hazardous materials incident.
Use of Pesticides:
i. The Contractor shall comply wit h all rules and regulations of the Department of Food and Agriculture, the Department of Health, the Department of Industrial Relati ons and all other agencies which govern the use of pesticides required in the performance of the work on the contract.
ii. Pesticides shall include but shall not be limited to herbicides, insecticides, fungicid es, rodenticides, germicides, nematicides, bactericides, inhibitors, fumigant s, defoliants, desiccants, soil sterilant and repellents.
iii. Any substance or mixture of substances intended for preventing, repelling, mitigating, or destroying weeds, insects, diseases, rodents, or nematodes and any substance or mixture of substances intended for use as a plant regulator, defoliant or desiccant shall be considered a pesticide.
1.4 SUBMITTALS
Within 48 hours after (1) the end of a stor m event resulting in a discharge, (2) a non- stormwater discharge, or (3) receiving a written notice or an order from the RWQCB or another regulatory agency, submit the following information:
i. Date, time, location, and nature of the activity and the cause of the discharge, notice, or order
ii. Type and quantity of the discharge
iii. WPC practices in use before the discharge or before receiving the notice or order
iv. Description of WPC practices and corrective actions taken to manage the discharge or cause of the notice.
The Contractor shall submit three (3) copi es of the Water Pollution Control Program (WPCP) to the Engineer within fifteen (15) calendar days after Notice of Award. No construction work shall begin on the proj ect until the Contractor receives written notification from the Engineer that the WPCP is acceptable.
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WATER POLLUTION CONTROL PROGRAM
Water pollution control work is intended to provide prevention, control and abatement of water pollution to streams, waterways and other bodies of water, and shall consist of constructing those facilities which may be sh own on the plans, specified herein or in the special provisions, or directed by the Engineer.
In order to provide effective and continuous control of water pollution it may be necessary for the Contractor to perform the contract work in small or multiple units, on an out of phase schedule, and with modified construction procedures. The Contractor shall provide temporary water pollution cont rol measures, including but not limited to, dikes, basins, ditches, and applying straw and seed, wh ich become necessary as a result of the Contractor's operations. The Contractor shall coordinate water pollution control work with all other work done on the contract.
Before starting any work on the project, the Contractor shall submit a plan to control water pollution effectively during construction of the project Water Pollution Control Program (WPCP). The plan shall show the schedule for the erosion control work included in the contract and for all wa ter pollution control measures which the Contractor proposes to take in connection with construction of the project to minimize the effects of the operations upon adjacent streams and other bodies of water. The Contractor shall not perform any clearing and grubbing or earthwork on the project, other than that specifically authorized in writing by the Engi neer, until the WPCP program has been accepted.
1.5 MEASUREMENT & PAYMENT:
Full compensation for “ Water Pollution Control Program ” shall be considered as included in the contract unit prices paid doing all the bid item work involved in the preparation of and maintenance of the Water Pollution Control Program (WPCP) for the site and for implementation of the WPCP, complete in place, as specified in these Technical provisions for the various items of work performed and shall include furnishing all labor, materials, tools, equi pment and incidentals, and for doing all the work specified herein, and no additional compensation will be allowed.
PART 2 - (NOT USED)
END OF SECTION
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-151- TECHNICAL PROVISION SECTION E 03 –
CONSTRUCTION LAYOUT
E-03 CONSTRUCTION LAYOUT
PART 1 - GENERAL
1.1 SUMMARY
Section includes but not limited to contacting and notifying utility companies and construction staking.
As first order of work, notify all existing utility companies as may be shown on the Drawings a minimum of two (2) working days in advance using Underground Service Alert to request ut ility marking. Potholing of existing utilities as may be needed and full ad vance coordination with various owners of existing utilities to ensure not disruption of services.
1.2 REFERENCES
Cal/OSHA – California Division of Occupation Safety and Health Underground Services Alert (USA)
1.3 MEASUREMENT AND PAYMENT
Full compensation for “Construction Layout” shall be considered as included Bid Item No. 2 – Existing Utilities Coordination and shall include furnishing all labor, materials, tool s, equipment and incidentals, and for doing all the work involved in construction staking, specified herein, and no additional compensation shall be made therefor.
PART 2 - (NOT USED)
PART 3 - EXECUTION
3.01 UNDERGROUND SERVICE ALERT / COORDINATION WITH UTILITIES
Contractor is to notify all existing ut ility companies as may be shown on the Drawings a minimum of two (2) working days in advance using Underground Service Alert to request utility marking. Potholing of existing utilities as may be needed and full advance coordination with various owners of existing utilities to ensure not disruption of services.
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EXCAVATION AND SHORING
E-04 EXCAVATION AND SHORING (EAST SIDE)
PART 1 – GENERAL
1.1 SUMMARY- EXCAVATION
(a) Work includes layout of east excavation area with paint, saw cutting of asphalt, offsite removal of asphalt, excavation of all earth as needed to expose and work on the 20” RW line, and installation / maintenance of Occu pational Safety and Health Administration (OSHA)-compliant shoring. Earth spoils may be stored onsite and reused as backfill.
(b) De-watering of excavation (including recycled water line) and preservation of existing four (4) 1-1/4” HDPE conduits that contain fi ber optics is contractor responsibility and included in this work item.
(c) Upon substantial completion of excavation with both the 20” recycled water line and 30” split steel casing exposed, coordination with the City is to occur to verify the approximate location of the leak. To accomp lish this, City and Contractor will pressurize the 20” recycled water line and observe in excavation if recycled water becomes present.
If recycled water is observed entering the excavation from the west through the 30” casing, it will be confirmed that the leak is originating in the vicinity of the railroad tracks.
(d) Unless otherwise specified or indicated, excavation for pipelines and conduits shall be open cut.
(e) Where, in the opinion of the City’s Repr esentative, the undisturbed condition of the natural soils below the excavation grades indicated or specified is inadequate for the support of the planned pipeline, the City’s Representative will direct the Contractor to overexcavate to adequate supporting soils and backfill the excavated space to the proper elevation. The bottom of the trench excavation shall be firm and dry.
(f) The trench may be excavated by machiner y to the grade indicated on the Drawings provided that the soil material remaining in the bottom of the trench is no more than slightly disturbed.
(g) Open Trench:
(1) Trench Stability:
1. Where necessary to prevent caving, trench excavations in unstable soils shall be adequately supported with steel sheeting or trench boxes. Before sheeting is withdrawn,or trench boxes moved forward, they shall be raised, in place, just above the pipe crown to safely allow the constructor to completely fill any voids left in the pipe zone.
1.2 SUMMARY – SHORING
This Section provides specifications for sheeting, shoring, bracing, or other excavation supports.
1.3 REFERENCES
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-153- TECHNICAL PROVISIONS SECTION E-04
EXCAVATION AND SHORING
This section references the following documents. They are part of this section as specified and modified. In case of conflict between the requirements of this section and those of the listed documents, the most stringent requirement shall prevail.
Reference Title
ASCE Guidelines of Engineering Practice and Tied Back Excavations Caltrans Caltrans California Trenching and Shoring Manual OSHA Occupation Safety and Health Act, US Department of Health CAL OSHA State of California Construc tion Safety Orders – California State Labor Code
CCR California Code of Regulations – Title 8
CLC California Labor Code – Sections 6705 to 6707
NAVFAC Department of the Navy Naval Facilities Engineering Command USS United States Steel Corp – Steel Sheet Piling Design Manual
1.4 DEFINITIONS
A. Shoring: A temporary structural system desi gned to support vertical faces, or nearly vertical faces, of soil or rock for purposes of excavation. Shoring includes cantilevered sheet piling, internally braced sheet piling, slurry walls, soldier piles and lagging, trench plates and vertical shoring, slide rail, and other similar shoring systems. Sloping (Benching) of the soil is not considered shoring as described herein; however, sloping (benching) is considered an appropriate means of constructing a safe trench and may be considered for the use of project excavation.
B. Shielding: A temporary structural system designed to protect workers from trench failure. A shield is not considered to be a temporary structural system designed to support vertical trench faces, or nearly vert ical faces, of soil or rock for purposes of excavation and maintain trench wall consolidation. A shield may be used in conjunction with an active shoring system but shall not be substituted as an or equal.
1.5 QUALITY ASSURANCE
A. Protection and Trench Safety
1. Pursuant to Section 6705 of the State Labor Code, all open excavations greater than 5 feet in depth shall be constructed wit h bracing, sheeting, shoring, or other equivalent method designed for the protection of life and limb.
2. The trench excavation and support syste m shall comply in all respects with the requirements of Article 6 of the Construction Safety Orders of the Division of Industrial Safety.
3. The Contractor's attention is directed to th e provisions of Subarticle 1540 (4), Article 6 of the California Construction Safety Orders for alternative shoring and sloping system. It shall be the Contractor's responsibility to provide the additional strength required to support the sides of the ex cavation against loads which may exceed those employed to derive the criteria set forth in the Industrial Safety Orders.
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EXCAVATION AND SHORING
4. The Contractor shall submit to the City’s Representative a detailed plan showing the design of sheeting, shoring, bracing, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. The plan shall be prepared an d stamped by a California registered Civil Engineer.
5. It shall be understood that the above-st ipulated requirements are the minimum to be provided. The Contractor shall be solely re sponsible for all liabilities that may arise from the Contractor’s failure to provide adequate shoring, bracing or sheeting as necessary to support the excavation under any or all of the conditions of loading which may exist, or which may arise during the construction of the project.
B. Excavation for structures
1. All excavations shall be properly shored, sheeted and braced to prevent shifting of material, to prevent damage to structures or other work, and to avoid delay to the Work, all in accordance with applicable safety and health regulations.
2. Before starting excavation for structur es, the Contractor shall submit, for record purposes, complete design calculations and working drawings of proposed sheeting and bracing arrangements which have be en prepared, signed and sealed by a California registered Civil Engineer. Sh oring system means and methods are the sole responsibility of the Contractor however, the proposed shoring system shall be applicable to working excavation conditions, existing soils, groundwater tables, and required constructability. The shoring system should be consistent with recommendations provided by a contractor retained Geotechnical Engineer. If the Inspector or City’s representative determines that the Contractor’s shoring system means and methods are producing an unsa fe environment or do not adequately account for the existing work environment, the Inspector may shut down construction until the shoring system is deemed safe by a licensed Civil Engineer.
3. Bracing shall be arranged so as not to place any strain on portions of completed work until the general construction has pr oceeded far enough to provide ample strength. If the City’s Representative is of the opinion that, at any point, the sheeting or supports are inadequate or unsuited for the purpose, the City’s Representative may order the Contractor to resubmit designcalculations and working drawings for that point, taking into consideration the observed field conditions.
4. If the new calculations show the need for additional sheeti ng and bracing, the Contractor shall immediately install facilities necessary to meet or exceed identified requirements.
5. The sole responsibility for the design, me thods of installation, and adequacy of the sheeting and supports shall be and shall remain that of the Contractor.
6. The working drawings for shoring, sheeting and bracing will not be checked by the City’s Representative.
C. Submittals
1. The following shall be submitted in compliance with E-15– Submittal Procedures.
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EXCAVATION AND SHORING
2. Trench Support Shop Drawings and Calculations:
(a) In accordance with the requirements of Section 6705 of the Labor Code of the State of California, the Contractor shall submit detailed drawings and supporting calculations to the City’s Representative before excavation, showing the design of sheeting, shoring, bracing, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of any trench or trenches 5 feet or more in depth.
(1) Where such drawings vary from excavation support standards set forth in California Code of Regulations Title 8 – Construction Safety Orders, submit design calculations pursuant to general engineering design practice.
(2) Provide means for safe and stable excavations that are not less effective than required in CCR Title 8 - Construction Safety Orders.
(3) For excavations other than trenches, submit, in advance of excavation work, design calculations as performed purs uant to general en gineering design practice, as specified in this Section, and detail drawing showing means for safe and stable excavations. In design calculations and detail drawing, cover, as a minimum:
1. Excavations adjacent to structures and other improvements, and
2. Excavations 5 feet or more in depth, or less than five (5) feet in depth when there is potential for cave-in, at other locations.
(b) The Contractor’s Sheeting, Shoring and Bracing design submittal shall include the following items:
(1) Provide calculations for the different load, support, and other conditions that occur during the sequence of installation of shoring, construction of facilities protected by the shoring, and sequence of removal of shoring. Provide design calculations that clearly disclose assu mptions made, criteria followed, and stress values used for the materials being used.
(2) Provide sketches showing the condition at various stages of installation and removal of shoring.
(3) Show structures, pipelines, and other improvements located near the shoring, and the shoring on a plan.
(4) When utilities penetrate the shoring, submit an elevation of all sides of the shoring showing the locations of the pe netrations. Submit details on ground support and sealing around utility penetrations.
(c) The design shall be signed and stamped by a California registered Professional Civil Engineer. The drawings and calculatio ns will be for record purposes only and will not be checked by the City’s Representative. Responsible charge of the submitted sheeting, shoring and bracing drawings and calculations will remain
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EXCAVATION AND SHORING
under the sole responsibility of the Cali fornia registered Professional Civil Engineer of record whom signed and stamped the sheeting, shoring, and bracing design.
(d) The sheeting, shoring and bracing desi gn shall take geotechnical data, soil characteristics, and sheeting, shorin g, and bracing recommendations into consideration. No geotechnical report is available for this project.
(e) In accordance with the requirements of CalTrans Standard Specifications, protective plans not requiring a signatur e shall be submitted at least 5 days before the Contractor intends to begin excavation. If the protective plan requires a signature, the plan shall be submitted at least 20 days before the Contractor intends to begin excavation.
(f) Detailed Sequence of Installation and Removal of Shoring:
(1) Consider effects of ground settlement in the sequence of installation and removal of shoring.
(2) Provide individual drawings/details illustrating the conditions at various stages in the sequence of installation and removal of shoring.
3. Certification
(a) The minimum required protection will be that described in the Cal/OSHA Construction Safety Orders of the California Division of Industrial Safety.
(b) If the Contractor presents excavation plans that vary from the shoring system standards established by the Constructi on Safety Orders, the Plans shall be prepared, stamped, and signed by a California registered Civil Engineer.
D. SCHEDULING AND SEQUENCING
1. Do not begin work on excavations, trenches, and means for providing stability of excavation and trenches until submittals have been accepted by the Engineer and until materials necessary for installation are on site.
2. Submit submittals a minimum of twenty (20) days prior to the scheduled date to begin excavation work.
3. The Contractor shall sequence the installation and removal of the shoring system in strict accordance with the signed and stamped Sheeting, Shoring, and Bracing design.
In soils deemed unstable, the Contractor shall only construct trenching that can be open and closed in one (1) business day. The Contractor shall coordinate closely with the geotechnical engineer to determine the quality of existing soils and the potential for allowing open cut trenches to remain un-backfilled for multiple days.
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EXCAVATION AND SHORING
1.3 MEASUREMENT & PAYMENT
The contract price paid LUMP SUM for “EXCAVATION AND SHORING” is included in Bid Item No. 3 – Excavation and Shoring (East Side) and shall include full compensation for furnishing all labor, mate rials, tools, equipment, and incidentals, and for doing all the work involved in exca vation and shoring as specified in these Technical Provisions, State Standard Specifications and as directed by the Engineer and no additional compensation shall be allowed therefore.
PART 2 – PRODUCTS - NOT USED
PART 3 – EXECUTION
3.1 GENERAL
A. The design, planning , installation and removal of all lagging, sheeting, shoring, sheet piling, and bracing shall be accomplished in such a manner as to maintain the undisturbed state of the soils adjacent to the trench and at and below the excavation bottom.
B. The use of horizontal strutting below the barrel of a pipe or the use of a pipe as a support will not be permitted.
C. Sheet piling and timbers in trench excavation s shall be withdrawn in a manner so as to prevent subsequent settlement of the pipe or additional backfill loadings that might overload the pipe.
D. Where measurements and observations indi cate possibility of failure or excessive movement of excavation support, determine d in accordance with general engineering design practice, take appropriate action immediately.
E. In the event of an unknown utility line or obstruction is encountered during trenching activities, the contractor shall discontinue co nstruction progress and notify the Engineer.
The Contractor will adjust the shoring system design as necessary to accommodate the avoidance of the existing utility.
F. Installation and Removal
1. The Contractor shall select a shoring syst em and method of removal which will minimize soil that sticks to shoring from creating large voids and causing settlement. To prevent settlement caused by pulling shoring, the Contractor shall fill voids with sand, pea gravel, pressure inject grout or an approved controlled density fill.
3.2 PERFORMANCE REQUIREMENTS:
A. General:
1. Support faces of excavations and protect st ructures and improvements in vicinity of excavations from damage and loss of function due to settlement or movement of soils, alterations in ground water level caused by such excavations, and related operations.
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EXCAVATION AND SHORING
2. Herein Specified Provisions:
(a) Complement, but do not substitute or di minish, obligations of Contractor for the furnishing of a safe place of work pursuant to provisions of the Occupational Safety and Health Act of 1970 and its subseque nt amendments and regulations and for protection of the Work, structures, and other improvements.
(b) Represent minimum requirement for:
(1) Number and types of means needed to maintain soil stability.
(2) Strength of such required means.
(3) Methods and frequency of maintenance and observation of means used for maintaining soil stability.
B. Provide safe and stable excavations by mean s of sheeting, shoring, bracing, sloping, and other means and procedures, such as draini ng and recharging groundwater and routing and disposing of surface runoff, required to maintain the stability of soils and rock.
C. Provide support for trench excavations for protection of workers from hazard of caving ground.
D. Provide Shoring:
1. Where, as result of excavation work and analysis performed pursuant to general engineering design practice, as defined in this Section:
(a) Excavated face or surrounding soil mass may be subject to slides, caving, or other types of failures.
(b) Stability and integrity of structures and other improvements may be compromised by settlement or movement of soils, or changes in soil load on structures and other improvements.
2. For trenches five (5) feet and deeper.
3. For trenches less than five (5) feet in depth, when there is a potential for cavein.
4. Where indicated on the Drawings.
5. For safe and stable excavations, us e appropriate design and procedures for construction and maintenance to minimize settlement of supported ground and to prevent damage to structures and other improvements, including:
(a) Using stiff support systems.
(b) Following appropriate construction sequence.
(c) Preventing Soil Loss Thro ugh or Under Support System:
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EXCAVATION AND SHORING
(1) Provide support system that is tight enough to prevent loss of soil and extend deep enough to prevent heave or flow of soils from supported soil mass into the excavation.
(d) Providing surface runoff routing and discharge away from excavations.
(e) Where dewatering is necessary, rechar ge groundwater as necessary to prevent settlement in area surrounding excavation.
(f) Where sheet piling is used, use interlocking type sheets. The sheet piles shall be continuous and driven in interlock. If the bottom of the excavation is located below the water table, use "thumb and finger" type interlock.
(g) Not applying shoring loads to existing structures and other improvements.
(h) Not changing existing soil loading on existing structures and other improvements.
(i) Provide welded steel packing between soil retaining members such as sheet piles and wales and similar members when the gap exceeds ½ inch before the wales are loaded.
3.3 DESIGN
A. General
1. Design means for safe and stable excava tions in accordance with general engineering design practice.
2. Design steel members in accordance with CBC (most recent edition) and the AISC Manual of Steel Design.
3. Design shoring involving materials othe r than steel in accordance with CBC (most recent edition).
4. Perform design in accordance with soil characteristics and design recommendations from Contractor retained licensed engineer and as reviewed by City.
5. When electing to design with material st resses for temporary construction higher than allowable stresses prescribed in the Manual of Steel Construction and the applicable building codes, increase in such stresses shall not exceed ten (10) percent of value of prescribed stresses.
6. Minimum safety factor used for design shall not be less than 1.5.
7. The calculated minimum depth of penetr ation of shoring below the bottom of the excavation shall be increased not less than 30 percent if the full value of passive pressure is used in the design.
8. The maximum height of cantilever shoring above the bottom of excavation shall not exceed fifteen (15) feet. Use braced shoring when the height of shoring above the bottom of excavation exceeds fifteen (15) feet.
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EXCAVATION AND SHORING
9. The location of the point of fixity for shoring shall not be less than half thecalculated minimum embedment depth below the bottom of the excavation.
10. Generally acceptable references for the design of shoring and excavations are as follows:
(a) Caltrans California Trenching and Shoring Manual.
(b) NAVFAC Design Manual 7.2 - Foundations and Earth Design.
(c) NAVFAC Design Manual 7.3 - Soil Dynamics Deep Stabilization and Special Geotechnical Construction.
(d) USS Steel Sheet Piling Design Manual.
(e) Guidelines of Engineering Practice for Braced and Tied-Back Excavations published by the American Society of Civil Engineers.
B. Shoring design shall be pe rformed by a Shoring Design En gineer meeting the following qualifications:
1. Shall be registered as a civil or struct ural engineer in the State of California.
2. Shall have not less than 5 years ex perience in the design of shoring.
3. The shoring design firm shall obtain erro rs and omissions insurance for the Project for an amount of not less than $500,000.
C. Soldier Piles and Lagging:
1. Provide lagging over the full face of the excavation. Joints between pieces of lagging shall be tight to prevent loss of soil.
2. Provide full face lagging all around penetrations through the lagging.
3. If the soldier piles are installed in predr illed holes, the predrilled holes shall be filled with controlled density backfill after the soldier piles are installed.
4. The effective width of driven soldier piles for passive soil resistance shall not exceed 2 times the width of the pile. The effective width of concrete encased soldier piles for passive soil resistance shall not exceed two (2) times the width of the concrete encasement.
5. Fill voids behind lagging with gravel or ot her material acceptable to the Engineer.
6. Apply loads from tie back soil, rock, or deadman anchors concentrically to soldier piles or wales spanning between soldier piles. Wales shall be back-to-back double channels or other members acceptable to the Engineer. Eccentrically loaded with section soldier piles or wales are not acceptable.
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EXCAVATION AND SHORING
7. Design soldier piles for downward loads including vertical loads from tie back anchors.
D. Soil Anchors, Rock Anchors, and Deadmen Anchors:
1. Design tie back anchors for a safety factor of not less than two (2) times the calculated load from the shoring.
2. Proof load all production anchors to not less than 125 percent of the calculated load from the shoring. Lock off anchors at the calculated anchor load.
3. The length of soil anchors used to calculate resistance to load from the shoring, shall not include any length within the potential active pressure soil failure zone behind the face of shoring.
4. Design tie rods for anchors for 130 percent of the calculated load from the shoring.
5. Design tie rods for ancho rs for 150 percent of the calculated load from the shoring when tie rod couplers are used and for other conditions where stress concentrations can develop.
E. Steel Plating and Vertical Shoring
1. Steel plating shall be required for all excavations greater than 5-feet in depth.
2. Steel plates utilized for the design shall be nonskid finishes.
(a) If excavations are to be left open for five (5) days or less, steel plates may be placed over the excavation.
(b) In existing AC Pavement, the Contract or shall place cold mix Asphalt “Cutback” around the perimeter of the plates for a sm ooth transition. If the excavation will be left open longer than five (5) days, the Contractor shall saw cut/grind a key into edges of the pavement around the perimeter of the excavation to support the plates.
(1) These keys shall be cut/ground to a depth equal to the thickness of the plates used to span the excavation.
3. Hydraulic Vertical shores may be Aluminum and shall be sized in accordance with the horizontal loading calculated in the Sheeting, Shoring and Bracing system design.
4. When excavating in less stable soils re quiring close or intermittent sheeting, the Contractor may utilize an Aluminum Waler & Hydraulic Shore System for trench wall support.
3.4 SEQUENCING
A. The Contractor shall not start excavation until the trench support drawings have been returned to the Contractor.
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EXCAVATION AND SHORING
B. When the construction sequence of structures requires the transfer of bracing to the completed portions of any structure, the Contractor shall secure the written acceptance of the City’s Representative prior to the installation of such bracing.
END OF SECTION
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-163- TECHNICAL PROVISIONS SECTION E-05 CUTTING
OF EXISTING 20” RECYCLED WATER LINE
(REVOCABLE Work)
E-05 CUTTING OF EXISTING 20” RECYCLED WATER LINE (EAST SIDE) (REVOCABLE)
PART 1 – GENERAL
1.1 SUMMARY
This Work is REVOCABLE and will proceed only as directed by the City after it is determined that recycled water is flowing into the open excavation from the west (direction of the railroad tracks). Work shall consist of cutting into existing 20” recycled water line at dimensions sufficient to facilitate access to the water line for video inspection and to allow for the installation of a new 20” isolation valve. Work includes layout, cutting of line, and removal of needed section of line and any dewatering of RW as may be necessary.
1.2 SUBMITTALS
NOT USED
1.3 MEASUREMENT & PAYMENT
The contract price paid LUMP SUM for “CUTTING OF EXISTING 20” RECYCLED WATER LINE” is included Bid Item No. 4 – Cutting of Existing 20” Recycled Water Line (East Side) REVOCABLE and shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved as specified in Contract Drawings, State Stan dard Specifications and these Technical Provisions, and as directed by the Engineer and no additional compensation shall be allowed therefore.
PART 2 – PRODUCT – NOT USED
PART 3 – EXECUTION
3.1 Procedures
A. Work is to occur per applicable AWWA standards.
END OF SECTION
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-164- TECHNICAL PROVISIONS SECTION E-06 VIDEO
INSPECTION OF EXISTING RECYCLED WATER
LINE (REVOCABLE Work)
E-06 VIDEO INSPECTION OF EXISTING RECYCLED WATER LINE (REVOCABLE)
PART 1 – GENERAL
1.1 SUMMARY
This work is REVOCABLE and will proceed only as directed by the City after it is determined that recycled water is flowing into the open excavation from the west (direction of the railroad tracks). Work shall consist of pre-lining television inspection of approximately 165’ to document that the recycled water line is clean of all dirt, debris, to assess the condition of the line, and to if pr acticable, determine location of leak. The contractor shall confirm that the conditions are suitable for future CIPP lining.
1.2 REFERENCES
This section references the following documents. They are part of this section as specified and modified. In case of conflict between the requirements of this section and those of the listed documents, the most stringent requirement shall prevail.
Reference Title
CCTV Closed Circuit Television
NASSCO National Association of Sewer Service Companies PACP Pipeline Assessment Certification Program
1.2 SUBMITTALS
NOT USED.
1.3 MEASUREMENT & PAYMENT
The contract price paid LUMP SUM for “VIDEO INSPECTION OF EXISTING RECYCLED WATER LINE (REVOCABLE)” is included Bid Item No. 5 – Video Inspection of Existing Recycled Water Line (Under Railroad Tracks) REVOCABLE and shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved as specified in Contract Drawings, State Standard Specifications and these Tech nical Provisions, and as directed by the Engineer and no additional compensation shall be allowed therefore.
PART 2 – PRODUCT – NOT USED
PART 3 – EXECUTION
3.1 Procedures:
1. CCTV Video Pipe Inspection contractor will utilize job site information, available as- builts prints/plans, and previously detailed equipment to investigate, locate, and mark- out subsurface pipes and unknown defects.
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-165- TECHNICAL PROVISIONS SECTION E-06 VIDEO
INSPECTION OF EXISTING RECYCLED WATER
LINE (REVOCABLE Work)
2. Recycled water sections shall be inspecte d by means of remote CCTV. All CCTV work shall conform to current NASSCO-PACP standards.
3. CCTV inspections will be delivered entirely in electronic format. 1. All PACP Header information shall be completed in accordance with PACP Guidelines.
4. The documentation of the work shall consist of PACP CCTV Reports, PACP database, logs, electronic reports, etc. noting important features encountered during the inspection. The speed of travel shall be sl ow enough to inspect each pipe joint and structural deterioration, but should not, at any time, be faster than 10 feet per minute.
5. The camera must be centered in the pipe to provide accurate distance measurements to provide locations of features in the recycled water line and these footage measurements shall be displayed and documented on the video. All PACP Observations shall be identified by audi o and on PACP log. All videos must be continuously metered from the entry point. The pipe should be clean enough to ensure all defects, features, and observations are se en and logged. If cleaning is required, see NASSCO Performance Specification Guideline for Sewer Pipe Cleaning.
3.2 Post Investigation Completion and Deliverables:
1. Provide a recap and review of fi ndings with the City representative. a. Explain markings and visual indicators to preceding video review. b. Review material on the interior video desk monitor system. c. Review software report data.
d. Indicate visual markers and indicators.
e. Explain all conclusive and inconclusive data findings. f. Review concerns and provide an in-depth analysis of findings. g. Deliver electronic copy of video report to City.
END OF SECTION
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-166- TECHNICAL PROVISIONS SECTION E-07
INSTALLATION OF NEW 20” ISOLATION VALVE
(REVOCABLE Work)
E-07 INSTALLATION OF NEW 20” ISOLATION VALVE (EAST SIDE) (REVOCABLE)
PART 1 – GENERAL
1.1 SUMMARY
This Work is REVOCABLE and will proceed only as directed by the City after it is determined that recycled water is flowing into the open excavation from the west (direction of the railroad tracks) and Bid Item 4 and Bid Item 5 are complete. Work includes furnishing and install a 20” gate valve and incidental s as shown and specified on the Contract Documents.
1.2 REFERENCES
This section contains references to some or all of the following documents, most recent edition. They are a part of this section as specified and modified. In case of conflict between the requirements of this section and those of the listed documents, the requirements of this section shall prevail.
1. American Association of State Highway and Transportation Officials (AASHTO)
2. American National Standards Institute (ANSI)
3. American Society of Mechanical Engineers (ASME)
4. ASTM International (ASTM)
5. American Water Works Association (AWWA)
6. City of Milpitas St andard Specifications
7. City of Milpitas Standard Drawing No. 702
8. NSF/ANSI Standard 61 Drinking Water System Components (NSF 61)
1.3 SUBMITTALS
A. Submit in acco rdance with E-15 Submittal Procedures.
B. Shop Drawings:
1. Layouts and Schematics: Submit detailed installation drawings of all piping and connected equipment. The drawings shall in clude each pipe, all fittings, valves, and other appurtenances.
2. Submit materials list, catalog data. and cu tsheets naming each product to be used identified by manufacturer and type number.
3. Submit certified test reports as required herein and by the referenced standard specifications.
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INSTALLATION OF NEW 20” ISOLATION VALVE
(REVOCABLE Work)
C. Manuals: The Contractor shall furnish manufacturer’s installation, operation and maintenance manual, bulletins, and spare parts lists for each item.
D. Affidavits and Certif icates of Compliance:
1. Submit affidavits from the manufacturer for the gate valves, attesting that the products are manufactured and tested according to the specified standards.
E. All items that are submitted for use in potable water systems including, but not limited to, pipe, valves, linings, solvent cements, welding materials, and gaskets and gasket lubricants shall (in accordance with Sect ion 64591 of the California Water Works Standards) be NSF 61 certified for use in potable water systems and must be in compliance with State of California Assembly Bill (AB) 1953 and contain less than 0.25 percent (0.25%) lead by average weight. Submit proof of NSF 61 and lead-free certifications for each item submitted.
1.4 MEASUREMENT & PAYMENT
The contract price paid LUMP SUM for “ Installation of New 20” Isolation Valve ” is included in Bid Item No. 6 - Installation of New 20” Isolation Valve (East Side) REVOCABLE and shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing al l the work involved in furnishing and installating as specified in Contract Drawin gs, State Standard Specifications and these Technical Provisions, and as directed by th e Engineer and no addi tional compensation shall be allowed therefore.
PART 2 – PRODUCT
2.1 GATE VALVES
A. All valves shall be the product of one manufacturer.
1. All gate valves shall be non-rising stem , resilient edge valves with a 2-inch square operating nut that conform to the requirements of AWWA C509 and Mueller A- 2362, Mueller A-2361, or approved equal.
B. All valves shall be furnis hed with control assembly and operators, anode protections, as specified herein or as shown in City of Milpitas Standard Drawing No. 702.
C. All valve stem operators shall open by turning the valve stem counter-clockwise.
D. Valve sizes are nominal inside diameter unless otherwise noted.
E. All materials delivered to the project site shall be new, free from defects, and marked to identify the material, class, and other appropriate data.
F. End Connections:
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INSTALLATION OF NEW 20” ISOLATION VALVE
(REVOCABLE Work)
1. Provide the type of end connections for valves as required in the Contract Drawings.
2. Comply with the following standards:
(a) Flanged: ASME B16.1, Class 150 unless otherwise noted or AWWA C207.
(b) Bell and spigot or mechanical (gland) type: AWWA/ANSI C111/A21.11
G. Bolts, Nuts, and Hardware : Unless specified otherwise herein, flange bolts and nuts, coupling bolts and nuts, tie rods, and other hardware shall be as follows:
1. Exposed: Type 316 stainless steel, minimum tensile strength: 60,000 psi.
2. Buried: Type 316 stainless steel, minimum tensile strength: 60,000 psi.
3. Type 316 stainless steel bolts and nuts hardware shall be used one time per application. Reusing Type 316 stainless steel hardware will not be permitted.
4. Mechanical joint hardware shall be high strength, low alloy steel.
5. Apply an anti-seize compound to all bolt threads.
6. All bolts shall be torqued to manufacturer’s recommendations.
H. Gaskets: shall be one-eighth (1/8) inch thick, full-faced type, made of EPDM.
I. Fusion Epoxy Coating: Materials and ap plication shall be in accordance with AWWA C213, except application shall be by flui d bed method only unless the greatest dimension of the article to be coated exceeds ten (10) feet, in which case electrostatic spray method may be used.
2.2 VALVE BOXES
A. Valve boxes shall be sp ecified as defined in the City of Milpitas Standard Specifications and Drawings.
PART 3 – EXECUTION
3.1 INSTALLATION OF GATE VALVES
A. All valves shall be installe d as defined in the City of Milp itas Standard Specifications and Drawings, as well as in accordance with manufacturer’s recommendations.
B. General Valve Installation:
1. Valves shall be carefully installed in their respective positi ons, free from all distortion and strain, with joints made as specified, and shall be left in satisfactory operating condition.
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INSTALLATION OF NEW 20” ISOLATION VALVE
(REVOCABLE Work)
2. Prior to installation, all valves and ap purtenances shall be thoroughly cleaned of all foreign material, and shall be inspected for proper operation, both opening and closing and to verify that the valves seat properly. Valves shall be installed so that the stems are vertical.
3. All valves shall be tested in place so far as practicable under the conditions specified and any defects revealed in va lves or connections tested shall be corrected.
C. Installation of Valve and Meter Boxes:
1. Valve boxes shall be centered and set plumb over the square operating nut for each valve. Valve boxes shall be installed so they do not transmit shock or stress to the valve or pipe. Valve covers shall be set flush with the surrounding grade, or as directed by the City’s Representative. Backfill shall be placed around the valve boxes and thoroughly compacted to a 95% relative compaction in such a manner that will not damage or displace the valve box from proper alignment, or grade.
D. Use reducing fittings where any change in pipe size occurs between valves or accessories and the attached pipeline. Bushings shall not be used, unless specifically noted on the Contract Documents. Use eccentric reducing fittings wherever necessary to provide free drainage of lines.
3.2 FIELD QUALITY CONTROL
A. Factory Quality Control: The manufacturer shall test all products as required herein and by the reference specifications.
B. The Contractor shall:
1. Perform leakage tests.
2. Be responsible for the costs of additi onal inspection and retesting by the City resulting from non-compliance.
END OF SECTION
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-170- TECHNICAL PROVISIONS SECTION E-08 REMOVAL
OF SHORING AND BACKFILL
E-08 REMOVAL OF SHORING AND BACKFILL (EAST SIDE)
PART 1 – GENERAL
1.1 SUMMARY
Work shall consist of coordinated removal of shoring and backfill of previous excavated earth materials.
1.2 INITIAL BACKFILL
1. After the new isolation valve has been installed and inspected, the backfill material shall be placed in horizontal layers and compacte d by power-operated tampers, rollers, or vibratory equipment. Jetting of bedding or initial backfill is not allowed.
2. Backfill material shall be placed in lifts:
(a) First Lift: Place and compact the bedding material in a single lift, even with the spring line of the pipe.
(b) Subsequent Lifts: Place and compact bedd ing material in lifts not exceeding eight (8) inches in uncompacted depth.
(c) Each layer shall be compacted to the specified relative compaction prior to placing subsequent layers. The thickness of the loose layer may be increased when in-place compaction tests satisfactory to the City’s Representative show that the specified relative compaction can be obtained. No further backfilling will be permitted until the City’s Representative has accepted the initial backfill zone.
1.3 TRENCH BACKFILL
Above the level of pipe bedding and initial back fill, the trench shall be filled with previous excavated earth materials. The backfill material shall be placed in horizontal layers and shall have a moisture content such that the requir ed degree of compaction may be obtained.
Each layer shall be compacted by power-oper ated tampers, rollers or other suitable equipment. Each layer shall be compacted to the specified relative compaction prior to placing subsequent layers.
1.4 FIELD QUALITY CONTROL
A. Confirmation tests:
1. Contractor's responsibilities:
(a) Accomplish specified compaction of trench backfill.
(b) Control operations by confirmation tests to verify and confirm that compaction work complies, and is complying at all times, with requirements specified in this Section concerning compaction, control, and testing.
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OF SHORING AND BACKFILL
(c) Qualifications of Contractor's testing laboratory: Acceptable to Engineer. Provide lab certification.
(d) Copies of confirmation test reports: Submit promptly to the Engineer.
B. Frequency of confirmation testing:
1. Perform testing not less than as follows:
(a) For trenches: At each test location include tests for each type or class of backfill from bedding to finish grade.
(b) For each valve replacement site: At least one test per two lifts.
C. Compliance tests:
1. Frequency of testing: Periodic compliance tests will be made by the Engineer to verify that compaction is meeting requirements previously specified.
2. If compaction fails to meet specified re quirements: Perform remedial work by one of the following methods:
(a) Remove and replace backfill at proper density.
(b) Bring density up to specified level by other means acceptable to the Engineer.
D. Retesting:
1. Costs of retesting: Contractor is responsible for the costs of retesting required to confirm and verify that remedial work has brought compaction within specified requirements.
2. Contractor's confirmation tests during performance of remedial work:
(a) Performance: Perform tests in manner acceptable to the Engineer.
(b) Frequency: Double amount specified for initial confirmation tests.
1.5 SUBMITTALS
NOT USED.
1.3 MEASUREMENT & PAYMENT
The contract price paid LUMP SUM for “REMOVAL OF SHORING AND BACKFILL” is included in Bid Item No. 7 – Removal of Sh oring and Backfill (East Side) and shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in shoring removal and backfill as specified in Contract Drawings, State Standard Specif ications and these Technical Provisions, and as directed by the Engineer and no additional compensation shall be allowed therefore.
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-172- TECHNICAL PROVISIONS SECTION E-08 REMOVAL
OF SHORING AND BACKFILL
PART 2 – PRODUCT – NOT USED
PART 3 – EXECUTION
3.1 Procedures:
A. Removal of shoring is to be done per all applicable OSHA standards.
B. Backfill of previously excavated materials is to be done per all applicable Caltrans and AWWA standards.
END OF SECTION
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-173- TECHNICAL PROVISIONS SECTION E-09
PAVEMENT RESTORATION
E-09 PAVEMENT RESTORATION (EAST SIDE)
PART 1 – GENERAL
1.1 SUMMARY
Work shall consist of furnishing and plac ing asphalt concrete pavement under the Standard Construction Process, resurfacing of existing pavement, base pavement repair and building up the asphalt concrete paveme nt section to achieve the minimum cross slope. The work shall include mixing aggregate an d asphalt binder at a central mixing plant, spreading and compacting the mixture, and furnishing and applying prime coat, and tack coat to the lines, grades, and dimensions shown in the Contract Documents. Asphalt concrete shall conform to the provisions of Section 39, “Asphalt Concrete”, of the 2023 State Standard Specifications and to these Technical Provisions.
1.2 SUBMITTALS
The Contractor shall provide a Certificate of Compliance for Asphalt concrete and other materials used under this Section in confor mance with the requirements of the Contract Documents.
1.3 MEASUREMENT & PAYMENT
The contract price paid LUMP SUM for “Hot Mix Asphalt (Type A)” is included in Bid Item No. 8 – Pavement Restoration (East Side) and shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in furnishing and placing hot mi x asphalt, complete-in-place, including saw cutting, compaction, spreading, over excavation, protect all existing utility covers, crack sealing, tack coat, paint binder, installing temporary pavement delineation, maintaining, and removing temporary pavement delineation when no longer needed, and built-up pavement section to achieve required cross slope, as specified in Contract Drawings, State Standard Specifications and these Technical Provisions, and as directed by the Engineer and no additional compensation shall be allowed therefore.
PART 2 – PRODUCT
2.1 ASPHALT PAVING
Asphalt Concrete shall conform to Section 39 – Hot Mix Asphalt of the latest State Standard Specifications and the City Standard Specifications.
Asphalt Concrete for surfacing shall be Hot Mix Asphalt (HMA) Type A with RAP 15% max.
2.2 Asphalt Materials:
Aggregate Grading - Hot mix as phalt (HMA) shall be produced at a central mixing plant.
Aggregate for the final lift or top lift shall be a ½ inch maximum, specified in Section
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-174- TECHNICAL PROVISIONS SECTION E-09
PAVEMENT RESTORATION
39-1.02E, "Aggregate," of the State Standard Specifications. For intermediate courses, aggregate shall conform to the ¾ inch maximum
Asphalt Binder - Asphalt Bind er to be mixed with the aggregate shall conform to the provisions of Section 92, “Asphalts”, of the State Standard Specific ations and shall be paving asphalt Performance Grade PG 64-10 or better in conformance to Section 92-
1.02(B) of the State Standard Specifications, unless otherwise directed by the Engineer.
Paint Binder (Tack Coat) - Liquid emulsion SS-1 shall be in conformance with Section 94, “Asphaltic Emulsions”, of the State Standard Specifications. No fog seal will be required.
PART 3 – EXECUTION
3.1 Procedures:
Asphalt replacement depth shall be 2” minimum layer. The finished surface shall conform to the surrounding grade and contour, achi eve the minimum required cross slope as shown per the Contract Drawings, and shall not trap water or present a visible hump.
The contractor is responsible for implementing measures as needed to allow for work to proceed during cold weather, should it occur.
Paint Binder (Tack Coat)
A paint binder of liquid emulsion SS-1 tack coat shall be applied to existing pavement including planed surfaces, between HMA layers , and all vertical surfaces of existing pavement, curbs, gutters, and construction joints in the surfacing against which additional material is to be placed and to pavement to be surfaced prior to overlay.
The surface shall be free of water, foreign material, or dust, when the tack coat is applied.
The area to which prime coat or paint binder has been applied shall be closed to public traffic. Care shall be taken to avoid tracking of binder material on to existing pavement surfaces beyond the limit of construction. The contractor is responsible for cleanup and/or re-stripe of adjacent streets outside of the construction limits that tack coat is tracked.
Spreading and Compacting
Spreading and compacting shall be performe d by methods that will produce an asphalt concrete surface of uniform smoothness, texture and density. The Contractor shall comply with provisions of Section 39-1.11, “Transpo rting, Spreading and Compacting”, of the State Standard Specifications. The finished surface shall meet the straight edge requirements of Section 39-1.12, “Smoothness”, of the State Standard Specifications.
All mixtures shall be placed and spread at a temperature of not less than 260 degrees F, and not greater than 300 degrees F. Initia l or breakdown rolling shall be performed immediately after placement. Asphalt concrete shall not be placed when the atmospheric
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temperature is below 50 degrees F (10 degree s C) or during unsuitable weather, as determined by the Engineer.
Asphalt concrete placed in layers less than 1 inches (0.08’) compacted thickness or widths of less than 5 feet shall be spread and compacted with the equipment and by the methods specified in Section 39. All other asphalt co ncrete shall be compacted and finished in conformance with the provisions of Section 39, amended as follows:
Section 39-1.11, “Transporting, Spreading and Compacting”, of the State Standard Specifications of the State Standard Specifications is amended to read:
All rollers shall be equipped with pads and water systems which prevent sticking of asphalt mixtures to the pneumatic- or steel-tired wheels. A parting agent, which will not damage the asphalt mixture, as determined by the Engineer, may be used to aid in preventing the sticking of the mixture to the wheels. Areas inaccessible to the rollers shall be compacted by use of a power compactor of the high-impact vibra plate type, capable of attaining the same compaction as the rolled areas.
The following shall supplement the requirements of Section 39-2.01C(2) “Spreading and Compacting Equipment”:
“The first coverage of initial or breakdown compaction shall be performed when the temperature of the mixture is not less than 260°F, and all breakdown compaction shall be completed before the temperature of the mi xture drops below 200°F. The initial and breakdown compaction shall be followed im mediately by additional rolling. Asphalt concrete shall be compacted by any means to obtain the specified compaction before the temperature of the mixture drops below 150°F. Additional rolling to achieve the specified compaction will not be permitted after the temperature of the mixture drops below 150°F or once the pavement is opened to public traffic. When vibratory rollers are used as finish rollers the vibratory unit shall be turned off.”
“Rolling shall be performed in such a manner that cracking, shoving, or displacement will be avoided. If heat cracking occurs in the asphalt surfacing during rolling operations, the Contractor shall, at the direction of the Engineer, provide a pneumatic tired roller in place of a steel-tired roller to follow the breakdo wn roller. Coverage with the pneumatic-tired roller shall start when the temperature of the mixture is as high as practicable, preferably above 180q F., and shall be completed while the mixture is at or above 150q F.” Asphalt concrete shall be compacted to a minimum relative compaction of 95% and shall be finished to the lines, grades and cross section shown on the plans. In-place density of asphalt concrete will be determined prior to opening the pavement to public traffic. Relative compaction will be determined by California Test 375. Laboratory specimens will be compacted in conformance with California Test 304.
Large aggregate that migrates to the surface during handwork shall be returned to the paver box rather than scattered over the surface of the mat.
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PAVEMENT RESTORATION
Any time new asphalt concrete is to be plac ed in contact with existing asphalt concrete, the surface shall be cleaned and a tack coat of asphaltic emulsion applied to insure proper bond. Tack coat shall be applied at a rate eq uivalent to 0.05 to 0.15 gallons per square yard undiluted.
The completed surface shall be thoroughly compacted, smooth, and free from ruts, humps, depressions, or irregu larities. Any ridges, indentat ions or other objectionable marks left in the surface of the asphalt concrete by blading or other equipment shall be eliminated by rolling or other means. The use of any equipment that leaves ridges, indentations, or other objectionable marks in the asphalt concrete surface shall be discontinued, and acceptable equipment shall be furnished by the Contractor.
When a straightedge 12 feet long is laid on the finished surface and parallel to the centerline, the surface shall not vary more than 0.01 foot from the lower edge of the straightedge. The transverse sl ope of the finished surface shall be uniform to a degree that no depressions greater than 0.02 foot are present when tested with a straightedge 12 feet long laid in a direction transverse to the center line and extending from edge to edge of a 12 foot traffic lane.
The Contractor shall notify the Engineer in writing if the base or subgrade condition will prevent the Contractor from meeting the specified tolerances. Failure to notify prior to commencement of paving operation shall be considered as Contractor’s concurrence that base and subgrade surface is suitable for installation of pavement to tolerances stated.
The tracks or wheels of spreading equipmen t shall not be operated on the new asphalt concrete pavement until final compaction has been completed. Trucks, loaded or empty, shall not be allowed on the new roadway su rface until the asphalt concrete reaches ambient temperature.
Base courses at all conforms, and any area s inaccessible to rollers such as around manholes, water valves, etc. shall be mechanically compacted with a rammer or tamper with particular attention to the edges and corners of the excavations.
The Contractor shall have the option of providing the extra manpower and equipment necessary to work under low over hanging branches or to hire a licensed arborist to trim trees for adequate clearance. A list of proposed trees to be trimmed shall be submitted for Engineer approval prior to proceeding. Writ ten permission shall be obtained from the property owner for any trees on private property prior to proceeding.
Subgrade Preparation – “if applicable”
Subgrade shall be constructed true to grade and depth as indicated on the Contract Drawings.
Prior to the placement of hot mix asphalt: The subgrade shall be firm, hard and unyielding under the load of heavy construction equipment, subgrade material shall have a minimum relative compaction of ninety percent (90%) as determined by test method ASTM D557
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and 2922, shall be thoroughly moistened with water without ponding to the satisfaction of the Engineer, relative compaction tests of the subgrade may be made by the City.
Contractor shall make the work available for such testing.
Paving Joint: No excess buildup or unsightly appearance shall be permitted on longitudinal or transverse joints. Sand sealing of joints may be required.
END OF SECTION
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-178- TECHNICAL PROVISION SECTION E-10
PRESERVATION OF PROPERTY
E-10 PRESERVATION OF PROPERTY
PART 1 – GENERAL
1.1 Work of this section includ es preserving and protecting Adjacent property
Waterways
Lands administered by other agencies
Railroads and railroad equipment
Existing utilities (refer to Exhibit C)
Comply with Govt Code § 4216 et seq. No tify the Engineer at least 3 business days before you contact the regional noti fication center. Failure to contact the notification center prohibits excavation.
Immediately report damage to the Engineer.
If you cause damage, you are responsible.
Install suitable safeguards to preserve and protect facilities from damage.
Install temporary facilities, such as sheet piling, cribbing, bulkheads, shores, or other supports, necessary to support existing facilities or to support material carrying the facilities.
1.2 OBJECTIVES
1. Contractor shall protect, shore, brace, su pport, and maintain all landscaped areas (sod, groundcover, shrubs, trees, etc.) underground pipes, conduits, drains, and other underground construction uncovered or ot herwise affected by its construction operations. All pavement, surfacing, driveways, curbs, walks, buildings, utility poles, guy wires, fences, and other surface structures that are not to be demolished, and all landscaped areas in yards, parkways, and medians that are damaged by the Contractor’s construction operations, whether within or outside the project limits, shall be restored to their original condition by the Contractor, at their own expense, to the satisfaction of the Engineer and the Private Property Owner. All replacements shall be made with new materials. Special care shall be taken to protect private property adjacent to sidewalk and curb ramp work.
2. Contractor shall be responsible for all da mage to landscaped areas, streets, roads, highways, shoulders, ditches, embankments, culverts, bridges, and other public or private property, regardless of location or character, which may be caused by transporting equipment, materials, or workers to or from the Work, Site or any part thereof, whether by Contractor or Subcontractors. Contractor shall make satisfactory and acceptable arrangements with the City, or the agency or authority having jurisdiction over the damaged property, concerning its repair, replacement or payment of costs incurred in connection with the damage.
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PRESERVATION OF PROPERTY
3. Preserve and protect existing trees and plants at the site which are designated to remain and those adjacent to the site. Contractor’s attention is directed to the Contract Documents for additional requirements and restrictions as it pertains to the protection of existing trees and plants.
4. The minimum size of replacemen t trees shall be a 24-inch box.
5. Replace shrubs with no. 15-container shrubs
6. Damage to slopes, plants, irrigation systems an d other facilities that occur as a result of irrigation line break or other defects in an irrigation system installed by or broken by the Contractor, shall be repaired or reconstructed by the Contractor to the satisfaction of the Engineer and at no additional cost to the City.
7. Damage caused by or as a result of imprope r programming or operation of the irrigation system during the plant establishment period shall be repaired or reconstructed by the Contractor to the satisfaction of the Engineer and at no additional cost to the City.
1.3 REFERENCES
Standard Plans and Specifications, California Department of Transportation, latest edition.
1.4 MEASUREMENT AND PAYMENT:
1. Full compensation for “ Preservation of Property” shall be considered as included in the contract unit prices paid for the various bid items of work performed and shall include no additional compensa tion for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved as specified in Contract Drawings, State Standard Specifications an d these Technical Provisions, and as directed by the Engineer and no additional compensation shall be allowed therefore.
1.5 EXECUTION
1. Contractor is to preserve existing onsite improvements to the maximum extent practicable.
2. Prior to starting work, the Contractor shall provide a digital file videotape of the job site for the purpose of providing a record of ex isting conditions. The video record shall provide a view encompassing the entire project site, including plus 20 feet beyond the Contractors limit of work. The record shall include clear details of all existing above ground improvements, including but not limited to, pavement, landscaping and irrigation, sidewalk, driveways, curb and gutter.
3. The video record shall in clude audio commentary describing what is being viewed, all provide detail of significant existing da mage and disrepair, cracks, settlements, deficiencies, or any other pre-existing condition.
4. The Contractor shall perform the actual recording at a time when the street is not filled with parked vehicles. Any significant pre-construction (existing) conditions shall also be
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PRESERVATION OF PROPERTY
photographed to a 4x6 size, matte finish and shall be accompanied by a brief narrative of date, location, and conditions.
PART 2 - (NOT USED)
PART 3 - (NOT USED)
END OF SECTION
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-181- TECHNICAL PROVISIONS SECTION E-11 CONTROL
OF WATER
E-11 CONTROL OF WATER
PART 1 – GENERAL
1.1 OBJECTIVES
The Contractor is responsible for implementing measures as required to allow for work to proceed during wet weather, should wet weather occur, and when ground water is present.
The Contractor is advised that the groundwater surface in the City of Milpitas is high and may be just below the pavement surface. Contractor shall provide all necessary labor and materials required to protect the work from wet weather and to allow work to proceed without delay.
1. The Contractor shall remove all water that accumulates in all excavations during the progress of work so that all work may proceed. Excavated areas shall be kept free from water while underground utilities or structures are constructed, while concrete is setting, and until backfill has been placed to a sufficient height to anchor the work against possible flotation or leakage.
2. The Contractor’s dewatering system shall be designed to prevent pumping fines from below grade or disturbing materials exposed at the excavation bottom. Attention is directed to other related sections in these specifications.
3. Disposal of water through dewatering operat ions shall conform to the requirements of these Contract Documents and State and Federal Law. Water from dewatering operations shall not be directed into existing sanitary sewers unless the Contractor obtains a City of San Jose Short Term Wastewater Discharge Permit. Discharge to storm drains, creeks and channels will not be allowed. The Contractor shall submit written procedures in accordance with Article 15, Submittals, for the disposal of water extracted under such conditions to the City for approval 15 days prior to work. The Contractor shall be held responsible for any fines and penalties assessed due to the disposal of extracted water deemed in violation of said approved procedures.
1.2 SUBMITTALS
Dewatering Plan and Discharge to Landscape:
Dewatering Plan: Where required by these Contract Documents, the Contractor shall provide a detailed Dewatering Plan.
1. The Contractor shall, at all times, have sufficient pumping equipment available for immediate use including standby pumps for use in case other pumps become inoperable. Water shall be disposed of so as to be compliant with the law, and so it does not cause injury to public or private property or be a menace to the public health.
2. The Contractor’s dewatering system shall be designed to prevent pumping fines from below grade or disturbing materials expose d at the excavation bottom. Attention is directed to other related sections in these specifications.
3. Disposal of water through dewatering operations shall conform to the requirements of these Contract Documents and Local, State and Federal Law.
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OF WATER
4. Discharge to Sanitary Sewer:
1. The Contractor shall obtain approval fr om the Engineer prior to any discharge to the City’s sewer system. In addition, the Contractor shall obtain a “Short-Term” Wastewater Discharge Permit from the City of San Jose Environmental Services Department, including payment of any required permit fees.
2. The Contractor shall monitor its discharge flow rate to ensure surcharging of the downstream sewer system does not occur, and provide all flow measurement, testing, or other requirements of the Wastewater
3. Discharge Permit, and shall be responsibl e for all costs as required to discharge to the sewer system.
4. The Contractor shall be responsible for any fines, or related costs and repairs for damage or clean-up resulting from its discharge operation.
1.3 MEASUREMENT AND PAYMENT
Full compensation for “Control of Water” is in Bid Item No. 3 – Excavation and Shoring (East Side) and shall include no additional compensation for furnishing all labor, materials, tools, equipment, and incident als, and for doing all the work involved as specified in Contract Drawings, State Standard Specifications and these Technical Provisions, and as directed by the Engineer and no additional compensation shall be allowed therefore.
PART 2 - (NOT USED)
PART 3 - (NOT USED)
END OF SECTION
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-183- TECHNICAL PROVISIONS SECTION E-12
DEWATERING
E-12 DEWATERING
PART 1 GENERAL
1.1 SUMMARY
A. Scope: The work of this Section includes dewatering necessary to lower and control groundwater levels and hydrostatic pressures to permit excavation and construction to be performed properly under dry conditio ns. Work also includes dewatering as necessary of both the 30” RW line casing and 20” RW line. Groundwater and RW may be directed to landscape areas.
B. Contractors Responsibility: Dewatering operations shall be adequate to assure the integrity of the finished project. The resp onsibility for conducting the dewatering operation in a manner that will protect adjacent structures and facilities rests solely with the Contractor. The cost of repairing any damage to adjacent structures and restoration of facilities shall be the responsibility of the Contractor. Contractor shall secure all necessary permits to complete the requirements of this Section of the Specifications.
1.2 REFERENCES
A. Work shall be performed in accordance with the City Standard Construction Specifications Section W – Standard Specifications for Water Mains and Services.
1.3 SUBMITTALS
A. The following shall be submitted in comp liance with E-15 – Submittal Procedures:
1. Prior to commencement of excavation, a detailed plan and schedule for dewatering activities of excavations.
2. Demonstration of proposed dewatering system and verification that adequate personnel, materials and equipment are readily available for all dewatering activities.
3. Copy of any permit or discharge requirements.
4. Compliance with SWPPP requirement
1.4 CONTROL AND OBSERVATION
A. Adequate control shall be maintained to ensure that the stability of excavated and constructed slopes are not adversely affected by water, that erosion is controlled and that flooding of excavation or damage to structures do not occur.
B. It shall be the sole responsibility of the Contractor to control the rate and effect of the dewatering in such a manner as to avoid all objectionable settlement and subsidence.
C. Where critical structures or facilities exis t immediately adjacent to areas of proposed dewatering, reference points shall be established and observed at frequent intervals to detect any settlement that may develop.
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D. A daily report shall be maintain ed. The following shall be recorded:
1. Elevation of ground water and piezometric water levels in observation wells (if any).
2. Change in elevation of reference points established.
1.5 MEASUREMENT AND PAYMENT
A. Full compensation for “Dewatering” is in Bid Item No. 3 – Excavation and Shoring (East Side); Bid Item No. 4 – Cutting of Existing 20” Recycled Water Line (East Side); Bid Item No. 5 – Video Inspection of Existing 20” Recycled Water Line (Under Railroad Tracks); Bid Item No. 6 – Installation on New 20” Isolation Valve (East Side) and shall include no additional comp ensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved as specified in Contract Drawings, State Stan dard Specifications and these Technical Provisions, and as directed by the Engineer and no additional compensation shall be allowed therefore.
PART 2 PRODUCTS
2.1 EQUIPMENT
A. Dewatering system shall include well points, sump pumps, temporary pipelines for water disposal, rock or gravel placement, and other means including standby pumping equipment maintained on the job site continuously.
PART 3 EXECUTION
3.1 GENERAL REQUIREMENTS
A. An adequate dewatering system shall be maintained to lower and control the groundwater to permit excavation, construction of structures, placement of piping, and placement of fill materials to be performed under dry conditions.
B. Sufficient dewatering equipm ent shall be installed to predrain the water-bearing strata below the bottom of foundations, drains, sewers, pipelines and other excavations.
C. The Contractor shall maintain the water leve l below the bottom of excavation in all work areas where groundwater occurs during excavation construction, backfilling, and up to acceptance.
D. The hydrostatic head in water-bearing strata below foundations, drains, sewers, pipelines and other excavations shall be re duced to ensure that the water level and piezometric water levels are below the excavation surface at all times.
1. The piezometric water level shall be ma intained a minimum of 3-feet below the excavation surface all times.
E. The dewatering system shall be placed into operation prior to excavation below ground water level to lower the ground water level and shall be operated continuously 24 hours a day, 7 days a week until drains, sewers , pipelines and structures have been
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DEWATERING
constructed and leak tested and fill materials have been placed and dewatering is no longer required.
F. The site shall be graded to facilitate drai nage. Surface runoff shall be diverted from excavations. Water entering the excavation from surface runoff shall be collected in shallow ditches around the perimeter of th e excavation, drained to sumps, and be pumped or drained by gravity away from the excavation.
G. Dewatering shall at all times be conducted in such a manner as to preserve the undisturbed bearing capacity of the subgrade soils at proposed bottom of excavation.
H. If foundation soils are disturbed or loosened by the upward seepage of water or an uncontrolled flow of water, the affected areas shall be excavated and replaced with drain rock at no additional cost to the City.
I. Flotation shall be prevented by the Contract or by maintaining a positive and continuous removal of water. The Contractor shall be fully responsible and liable for all damages which may result from failure to adequately keep excavations dewatered.
J. If well points or wells are used, they shall be adequately spaced to provide the necessary dewatering and shall be sandpacked and/or other means shall be used to prevent pumping of fine sands or silts from the subsurface. A continual check shall be maintained to ensure that the subsurface soil is not being removed by the dewatering operation.
K. Water and debris shall be disposed of in a suitable manner in compliance with local and State regulations and without damage to adja cent property. No water shall be drained into the installed or under construction facilities. Water shall be filtered to remove sand and fine-sized soil particles and further treated if required by regulatory agencies before disposal into any drainage system
L. Necessary permits for disposal of water, if applicable, shall be obtained by the Contractor from the appropriate regulatory agencies.
M. The release of groundwater to its original level shall be performed in such manner to prevent disturbance of natural foundation soils, prevent disturbance of compacted backfill and prevent flotation or movement of structures, pipelines, and sewers.
N. Dewatering of trenches and other excavation s shall be considered as incidental to the construction of the Work and all costs thereo f shall be included in the various contract prices in the Bid Forms, unless a separate bid item has been established for dewatering.
O. Contractor shall comply with all di scharge permit and SWPPP requirements.
** END OF SECTION **
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-186- TECHNICAL PROVISIONS SECTION E-13
COOPERATION
E-13 COOPERATION
PART 1 – GENERAL
1.1 OBJECTIVES
The Contractor shall coordinate with and accommodate City staff to determine if recycled water leak is coming from the east or west side of the excavation.
The Contractor shall coordinate with and accommodate any other contractors who may be working in the area when preparing work schedules, and when executing items of work including traffic control.
The Contractor shall coordinate with utility companies for relocation of any existing utilities or cover adjustments. The Contractor shall give the required advance notice of work to the utility company.
The Contractor’s work shall be so conducted to allow utility companies to maintain services and relocate their facilities with the minimum of interruption to the public. Proper coordination with utility company staff is critical to ensure that their facility is relocated prior to installation of new improvements by the Contractor.
1.2 REFERENCES
Standard Plans and Specifications, California Department of Transportation, latest edition.
1.3 MEASUREMENT AND PAYMENT:
Full compensation for “Cooperation” shall be considered as included in the contract unit prices paid for the various bid items of work performed and shall include no additional compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved as specified in Contract Drawings, State Standard Specifications and these Tech nical Provisions, and as directed by the Engineer and no additional compensation shall be allowed therefore.
PART 2 - (NOT USED)
PART 3 - (NOT USED)
END OF SECTION
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-187- TECHNICAL PROVISIONS SECTION E-14
OBSTRUCTIONS
E-14 OBSTRUCTIONS
PART 1 – GENERAL
1.1 OBJECTIVES
Attention is directed to Section 15, "Existing Facilities," of the State Standard Specifications.
The Contractor's attention is directed to the existence of certain underground facilities that may require special precautions be taken by th e Contractor to protect the health, safety, and welfare of workers and of the public. Fac ilities requiring special precautions include, but are not limited to, fiber optic conduits, storm drainage pipes, sanitary sewers, irrigation lines, telephone ducts, water line, traffic signal conduit, gas lin es, and underground electrical cables. Some of the facilities might be relocated by the various utility companies.
The locations of the facilities as shown on the plans are approximate. It is the Contractor's responsibility to verify the exact locations and depths with the respective utility company.
1. Underground Services Alert (USA) 811:
Prior to any underground excavation, the Contractor shall contact Underground Services Alert (USA) 811 a minimum of 48 hours prior to the beginning of each excavation.
2. The Contractor shall notify USA at 1-800-227-2600 to locate and mark existing subsurface utilities within the Contractor’s project site. The Contractor shall also be responsible for contacting private utility co mpanies for the review of their as-built records for their underground utilities.
3. The Contractor shall have the responsibility to contact directly all agencies that do not participate in USA program to arrange for the location and mark-out of their utilities.
The California Department of Transportatio n (Caltrans) is an example of such an agency that does not participate in the USA program.
4. Unmarked Utilities:
As required by law, should the Contractor find utilities during excavation that were unmarked by the USA locate process, that Contractor shall immediately notify Underground Services Alert (USA) 811 of the find and request they respond.
5. The following utilities have faci lities within the limits of work:
PG&E Gas/Electrical
City of Milpitas Water, Recycle Water, Storm Drain, and Sanitary Sewer lines; Street light, Traffic Signal, and Fiber Optics
AT&T Telephone/Fiber Optics
Verizon Telephone/Fiber Optics
Zayoo Telephone/Fiber Optics
Comcast Cable TV/Fiber Optics
VTA Rail/Gas
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OBSTRUCTIONS
6. Protection and repair of damage of laterals and appurtenances shall be the responsibility of the Contractor.
7. In the event that water services, fire hydr ants, storm drain pipes, city fiber optics, or other appurtenances are broken or damaged, the Contractor shall immediately notify the Engineer. The Contractor shall be requir ed to repair, at their own expense, such damage in a manner satisfactory to the Engineer, or City forces may repair such damage at the Contractor's expense.
8. In the event damage is done to any gas, electric, cable TV, fiber optics, or telephone facility by the Contractor, the Contractor shall immediately notify the respective utility company. The utility company at the Contractor’s expense shall make repairs.
1.2 MEASUREMENT AND PAYMENT:
Full compensation for “Obstructions” is included in Bid Item No. 2 – Existing Utilities Coordination (East Side) and shall include no additional compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved as specified in Contract Drawings, State Stan dard Specifications and these Technical Provisions, and as directed by the Engineer and no additional compensation shall be allowed therefore.
PART 2 - (NOT USED)
PART 3 - (NOT USED)
END OF SECTION
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-189- TECHNICAL PROVISIONS SECTIOIN E-15
SUBMITTAL PROCEDURES
E-15 SUBMITTAL PROCEDURES
PART 1 GENERAL
1.1 SUMMARY
A. Section Includes:
1. Description of general requirements for project Submittals.
1.2 SUBMITTALS
A. Where required by the Specifications, the Contractor shall submit descriptive information which will enable the Engineer to advise the City whether the Contractor's proposed materials, equipment or methods of work are in general conformance with the design concept and are in compliance with the drawings and specifications. The information to be submitted shall consist of drawings, spec ifications, descriptive data, certificates, samples, test results and other such information, all as specifically required in the Specifications.
B. The Contractor shall su bmit the following items:
1. Schedule of Submittals and Shop Drawings
B. The Contractor shall su bmit the following items:
2. List of Submittals, Shop Drawings, Product Data and Materials
3. Contractor’s Safety Program
4. Designated Safety Supervisor
5. Designated “Competent Person(s)”
6. Schedule of Values
7. Construction Schedule
8. Substitutions List
9. Shop Drawings
10. Product Data
11. Others as Specified in the Technical Specifications
12. Manufacturer’s Instructions
13. Manufacturer’s Certifications and Test Reports
C. Quantity of Submittals:
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SUBMITTAL PROCEDURES
1. Submit one (1) digital PDF format of all submittals. (a) PDF submittal shall be clear and readable.
(b) Provide searchable PDF file.
(c) Annotate or mark submittal to clearl y show the item or model being submitted.
(d) Organization and Binding of Submittals: The initial and subsequent submittals of drawings and data for review shall be organized and bound with a Table of Contents so that eventually they may be used as guides for preparing the required maintenance manuals. PDF files shall have active links in the Table of Contents, or they shall have bookmarks per the Table of Contents.
2. If paper copies are submitted:
(a) Provide three (3) copies to the City’s Representative and a scanned electronic copy where feasible. The Contractor sh all state the number of copies the Contractor wants to be returned where necessary.
(b) Provide three (3) copies to the City’s Representative and a scanned electronic copy where feasible. The Contractor sh all state the number of copies the Contractor wants to be returned where necessary.
D. Where the Contractor is required by these Specifications to submit samples of products, the Contractor shall provide a sufficient number of physical samples to allow three (3) to be retained by the City’s Representative of all structural and architectural products involving color, finish, texture, or the like.
E. List of Submittals:
1. Within thirty-five (35) days after the Notice to Proceed, the Contractor shall submit a List of Submittals to the City’s Representative for review.
2. The List shall include all items of eq uipment and materials for necessary project disciplines (Civil, Electrical, Mechanical etc) and the names of manufacturers with whom purchase orders have been or will be placed.
3. The List shall be arranged in the same order as the Specifications and shall contain sufficient data to identify all items of material and equipment the Contractor proposes to furnish. The List shall include Specification and/or Drawing references.
4. After the submission is favorably reviewed and returned to the Contractor by the City’s Representative, it shall become th e basis for the submission of detailed manufacturer's drawings, catalog cuts, curves, diagrams, schematics, data, and information on each separate item for review as set forth in the Specifications.
F. The Contractor shall be responsible for the accuracy and completeness of the information contained in each submittal and shall ensure that the material, equipment or method of work shall be as described in the submittal.
38077.00180\29080232.10
-191- TECHNICAL PROVISIONS SECTIOIN E-15
SUBMITTAL PROCEDURES
1. Submittals shall contain all required information, including satisfactory identification of items, units and assemblies in relation to the contract drawings and specifications.
2. The Contractor shall verify that the material and equipmen t described in each submittal conforms to the requirements of the specifications and drawings.
3. Unless otherwise approved by the Engineer , submittals shall be made only by the Contractor, who shall indicate by a sign ed stamp on the submittals that the Contractor has checked the submittals and that the work shown conforms to contract requirements and has been checked for dimensions and relationship with work of all other trades involved.
4. If the information shows deviations from the specifications or drawings, the Contractor, by statement in writing accompanying the information, shall identify the deviations and state the reason(s) therefore.
5. The Contractor shall ensure that there is no conflict with other submittals and shall notify the Engineer in each case where the Contractor’s submittal may affect the work of another contractor or the City.
6. The Contractor shall ensure coordination of submittals among the related crafts and subcontractors.
1.3 SUBMITTAL TRANSMITTAL PROCEDURE
A. General: Submittals regarding material and equipment shall be accompanied by a transmittal form from the Contractor. A separate form shall be used for each specific item, class of material, equipment, and items specified in separate, discrete specification sections for which a submittal is required. However, submittals for various items shall be made with a single form only when the items taken together constitute a manufacturer's package or are so functionally related that expediency indicates checking or review of the group or package as a whole.
B. Submittal Identification: Each set of subm ittals or samples shall be attached to the submittal transmittal form.
1. The submittal number shall be made up of two parts: XXX-ZZ. The XXX shall be sequential number 001 for the first item submitted, 002 for the second, etc. The ZZ shall be the sequential number of a specific submittal or resubmittal (01 for the first submittal, 02 for the first resubmittal, etc.).
2. All submittals shall show the contract title, shall indicate the name of the vendor, and shall indicate when the equipment and/or material will be required by the construction schedule.
3. The submittal must be adequate to perm it a comprehensive review without further reference to the Contractor. The documents submitted must be separately identifiable on the Contractor's submittal transmittal form.
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SUBMITTAL PROCEDURES
C. Deviation from Contract: If the Contractor proposes to provide material or equipment which does not conform to the specifications and drawings, this shall be indicated under "deviations" on the submittal transmittal form accompanying the submittal copies.
1. If the City accepts such deviation, the City shall issue an appropriate Contract Change Order, except that, if the deviation is minor, or does not involve a change in price or in time of performance, a Change Order need not be issued.
2. If any deviations from the Contract requir ements are not noted on the submittal, the review of the shop drawing shall not constitute acceptance of such deviations.
D. Submittal Completeness: Submittals which do not have all the information required to be submitted, including deviations, shall be considered as not complying with the intent of the contract and are not acceptable and will be returned without review.
1. A complete submittal shall contain sufficient data to demonstrate that the items comply with the Specifications, shall meet the minimum requirements for submissions cited in the technical specifications, shall include materials and equipment data and seismic anchorage ce rtifications where required, and shall include any necessary revisions required for equipment other than first named.
E. Review of Subsequent Resubmittals: It is considered reasonable that the Contractor shall make a complete and acceptable submittal to the City’s Representative at least by the second submission of data. At the discretion of the Engineer costs associated with the review of any subsequent resubmitta ls may be borne by the Contractor. The Contractor will be billed for these costs by the City. Costs due may be deducted from progress payments due the Contractor by the City.
1.4 SUBMITTAL REVIEW
A. The Contractor shall provide all submittals to the City’s representative at the earliest feasible time possible to facilitate a comp rehensive review that does not impact construction related progress.
B. Within 14 calendar days after receipt of the submittal by the Engineer, the submittal will be reviewed by the Engineer and the Engineer will return the marked-up submittal. On complex drawings and equipment, the Engine er shall acknowledge receipt within 30 days and advise the Contractor when the submittal will be returned. The returned submittal shall indicate one of the following actions.
1. If the review indicates that the material, equipment or work method is in general conformance with the design concept and complies with the drawings and specifications, submittal copies will be marked "NO EXCEPTIONS TAKEN". In this event, the Contractor may begin to implement the work method or incorporate the material or equipment covered by the submittal.
2. If the review indicates limited correcti ons are required, copies will be marked "MAKE CORRECTIONS NOTED". The Contractor may begin implementing the work method or incorporating the material and equipment covered by the submittal in accordance with the noted corrections. Where submittal information will be
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SUBMITTAL PROCEDURES
incorporated in operation and maintenance data, a corrected copy shall be provided.
Otherwise, no resubmittal will be required.
3. If the review reveals that the submittal is insufficient or contains incorrect data, copies will be marked "AMEND AND RESUBMIT". The Contractor shall not undertake work covered by this submitta l until the submittal has been revised, resubmitted and returned marked eith er 'NO EXCEPTIONS TAKEN" or "MAKE CORRECTIONS NOTED".
4. If the review indicates that the material, equipment or work method is not in general conformance with the design concept or in compliance with the drawings and specifications, copies of the su bmittal will be marked "REJECTED - SEE REMARKS". Submittal with devi ations which have not been identified clearly may be rejected. The Contractor shall not undertake work covered by such submittal until a new submittal is made and returned marked either "NO EXCEPTIONS TAKEN" or "MAKE CORRECTIONS NOTED".
C. Review of drawings, methods of work, or information regarding materials or equipment the Contractor proposes to provide shall not relieve the Contractor of responsibility for errors therein and shall not be regarded as an assumption of risks or liability by the Engineer, the City’s Representative or the City, or by any officer, employee or subcontractor thereof, and the Contractor sh all have no claim under the contract on account of the failure or partial failure of the method of work, material, or equipment so reviewed.
1. A mark of "NO EXCEPTIONS TAKEN" or "MAKE CORRECTIONS NOTED" shall mean that the City has no objection to the Contractor, upon its own responsibility, using the plan or method of work proposed, or providing the materials or equipment proposed.
2. Favorable review of submittals does not constitute a change order to the Contract requirements.
3. The favorable review of all submittals by the Engineer shall apply in general design only and shall in no way relieve the Contractor from responsibility for errors or omissions contained therein.
4. Favorable review by the Engineer shall no t relieve the Contractor of its obligation to meet safety requirements and all other requirements of laws, nor constitute a Contract Change Order.
5. Favorable review by the Engineer will not constitute acceptance by the Engineer of any responsibility for the accuracy, coordination, and completeness of the submittals or the items of equipment represented on the submittals.
6. The favorable review of shop drawings sh all be obtained prior to the fabrication, delivery and construction of items requiring shop drawing submittal.
**END OF SECTION**
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-194- Exhibit A – CITY STANDARD FORMS
EXHIBIT “A” – CITY STANDARD FORMS
38077.00180\29080232.10
-195- Exhibit A – CITY STANDARD FORMS
City of Milpitas
455 E. Calaveras Blvd.
Milpitas, California 95035
Date
Contractor
Address
Subject: Project #, name
NOTICE OF INTENT TO AWARD
Dear Mr. _______:
The Milpitas City Council, at its meeting of __________, is scheduled to award the subject project to your company. Enclosed are the following documents, which require the signature of representatives of your company:
1 Contract 2 copies
2. Faithful Performance Bond 2 copies
3. Payment Bond 2 copies
4. Data Sheet: Regard ing Bonding Co. 1 copy
5. Certificate of Insurance 1 copy
6. Data Sheet: Regarding Insurance Co. 1 copy
7. Certificate of Worker’s Compensation Insurance 1 copy
8. Contractor’s Certificate Relating To Worker’s Compensation Insurance 1 copy
9. Data Sheet: Regarding Worker’s Compensation Insurance Co. 1 copy
10. City Business License 1 copy
11. Taxpayer Identification Number and Certification 1 copy
12. Apprenticeship Standards 1 copy
13. Urban Runoff Prevention, BM P, SWPPP Acknowledgement 1 copy
Please refer to the project specifications regarding the time limit for execution of the contract with the City. Your attention is also directed to Specification Special Conditions and elsewhere within the Contract Documents regarding the start of the first chargeable day, and other items to be completed by the contractor prior to receiving a notice-to-proceed.
Please return the signed construction contract, bonding and insurance documents to my attention by _________ (to facilitate a timely completion). In addition, please submit a construction schedule, SWPPP, traffic control plan including staging and haul route, concrete mix design, R-bar, notices, site video, Contractor Safety Plan, Contractor’s Caltrans permit, and other (refer to the Special Conditions for additional items) for review by ______________.
Please contact me at (408) 586-____ to schedule a pre-construction conference. Your attention is directed to Specification Special Conditions which requires the attendance of the Contractor’s Representative and Job Superintendent at the pre-construction conference. Please be advised that no work may proceed until the contract documents have been fully executed and your copy of the notice to proceed is issued to you.
Sincerely,
______________
Project Engineer
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-196- Exhibit A – CITY STANDARD FORMS
Enclosure
City of Milpitas
455 E. Calaveras Blvd.
Milpitas, California 95035
Date
Contractor
Subject: Project #, name
Notice of Award
Dear _____________ ____:
The Milpitas City Council, at its meeting of ___________, has awarded the subject project to your company. The contract document forms (including the bonds, insurances, business license, and other related documents) had been previously sent to you via the notice of intent to award. Please refer to the project specifications regarding the time limit for execution of the contract with the City. Your attention is also directed to Specification Special Conditions and elsewhere within the Contract Documents regarding the start of the first chargeable day, and other items to be completed by the contractor prior to receiving a notice-to-proceed.
Please return the signed construction contract, bonding and insurance documents to my attention by _____________ (to facilitate a timely completion). In addition, please submit a construction schedule, SWPPP, traffic control plan including staging and haul route, concrete mix design, R-bar, notices, site video, Contractor Safety Plan, Contractor’s Caltrans permit, and other (refer to the Special Conditions for additional items) for review by _______________.
Please contact me at (408) 586-3___ to schedule a pre-construction conference. Your attention is directed to the Special Conditions, which requires the attendance of the Contractor’s Representative and Job Superintendent at the pre-construction conference. Please be advised that no work may proceed until the contract documents have been fully executed and your copy of the notice to proceed is issued to you.
Sincerely,
________________
Project Engineer
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-197- Exhibit A – CITY STANDARD FORMS
455 East Calaveras Boulevard, Milpitas, California 95035-5479 Purchasing Division: 408-586-3161
www.milpitas.gov
NOTICE TO PROCEED
[INSERT DATE]
[INSERT CONTRACTOR/CONSULTANT NAME]
[INSERT ADDRESS]
RE: City of Milpitas – [INSERT PR OJECT NAME] – [INSERT PROJECT NUMBER]
Pursuant to the terms of the agreement between [INSERT CONTRACTOR/CONSULTANT NAME] and the City dated [INSERT DATE], you are hereby notified to commence work on ____________, 20__. The period for performance of the above-captioned project will commence to run on __________________, 20__. The time for performance set forth in the agreement is [ INSERT EITHER “[INSERT NUMBER OF DAYS] ([INSERT NUMERICAL DAYS]) consecutive calendar days from the commencement date above” OR “by no later than [INSERT COMPLETION DATE]”].
You are required to return an acknowledged copy of this Notice to Proceed to the City.
Sincerely,
[INSERT NAME AND TITLE]
City of Milpitas
Received and Accepted:
[INSERT CONTRACTOR/CONSULTANT NAME]
B y :
Print Name:
Title:
City of Milpitas
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-198- Exhibit A – CITY STANDARD FORMS
SUBMITTAL COVER SHEET
SUBMITTAL NO. : DATE SUBMITTED:
PROJECT:__________________________________ PROJECT #:
FROM: GENERAL CONTRACTOR TO: CITY OF MILPITAS
ENGINEERING DIVISION
455 E. CALAVERAS BLVD.
MILPITAS, CA 95035
Phone #: Attn.__________________
Specification Check If Substitution
Item Section/Plan Sheet Submittal Description or Exception Comment / Date Required
1 2
3 4
_______________________________________________________________________________ I certify that this submittal is in conformance with the requirements of the Contract Documents and is not in conflict with other submittals. Any proposed submittal substitution or exception is fully indicated within the submittal, and the proposed substitution or exception is in compliance with the Contract Documents. __________________________________
General Contractors Signature
DESIGN CONSULTANT RESPONSE: Date Received:
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Reviewer: ____ Date Transmitted to Cit y: _____________________________
CITY RESPONSE: Date Received: _____
NO EXCEPTIONS NOTED – The City does not find any exception s to the submittal, relying solely upon information provided in the submittal including the contractor’s certification, and subject to its compatibility with future submittals and additional partial submittals for portions of the work not covered in this submittal. Does not constitute acceptance or deletion of specified or required items not shown in a partial submittal.
MAKE CORRECTIONS NOTED – The same as above, except that minor corrections as noted by the Engineer shall be made by the Contractor. No resubmittal is required.
REVISE AND RESUBMIT – Rejected due to noncompliance with the requirements of the project plans and Specifications because of major inconsistencies or errors which shall be resolved or corrected by the Contractor prior to subsequent review by the Engineer.
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-199- Exhibit A – CITY STANDARD FORMS
SUBMIT SPECIFIED ITEM – Submittal is rejected because the submitted material does not conform to the requirements of the project plans and specifications in major respects. This material is not to be resubmitted, and it is expected that the material specified in the project plans and specifications be submitted.
C i t y R e v i e w e r : D a t e :
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-200- Exhibit A – CITY STANDARD FORMS
REQUEST FOR INFORMATION
RFI #: __________ DATE CREATED:
PROJECT:_________________________________ PROJECT #:
FROM: GENERAL CONTRACTOR TO: CITY OF MILPITAS
ENGINEERING DIVISION
455 E. CALAVERAS BLVD.
MILPITAS, CA 95035
Phone #: ATTN.:
Subject:
INFORMATION REQUESTED: Date Required:
Specification/Plan Sheet Reference:
I certify that this is not a frivolous Request For Information and that I have completely reviewed all project Contract Documents and to the best of my professional judgment have determined that the information requested is not obvious or found.
______________________________________
General Contractor Signature
________________________________________________________________________________
DESIGN CONSULTANT RESPONSE: Date RFI Received:
Response by Date Answered
______________________________________________________________________________
CITY RESPONSE: Date RFI Received:
Response by Date Answered:
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-201- Exhibit A – CITY STANDARD FORMS
NOTICE OF NON-COMPLIANCE
Date & Time Issued:
To: _______________________
_______________________
_______________________
Project: _________________________________ Project Number: _______
In accordance with General Conditions of the Project Specifications, you are hereby notified that the following work is defective and does not comply with the requirements of the Project Contract Documents: __________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Work found to be defective or not in compliance with the Contract Documents shall not be paid for by the City, and it shall be the Contractor's responsibility to remove and replace the defective Work at no additional cost to the City. The Contractor shall determine what corrective action is necessary to bring the Work into compliance, and shall notify the Engineer prior to starting corrective action.
City Project Manager:
City Inspector:
Notice of Non-Compliance was received by: / /
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-202- Exhibit A – CITY STANDARD FORMS
FIELD MEMORANDUM
Date: _______________________ Page 1 of
To: _______________________
From: _______________________
Project: _____________________________________________________________ Subject: _____________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Disclaimer:
All work shall be done in accordance with the Contract Documents. The written direction above provides clarification only. The Contractor acknowledges that any additional cost shall be authorized in advance in a fully executed Contract Change Order.
_______________________________
Signature
CC:
38077.00180\29080232.10
-203- Exhibit A – CITY STANDARD FORMS
Project Punchlist
Project:_________________________
Contractor:______________________
Punchlist Acknowledged:__________
Project Eng.:___________________ Inspector:____________________ Date:_____________ Item Date Item
Entered
Description Item
Completed
Date Initial
Part A Standing Items
1 The contractor shall submit a full set of As-built /Record Drawings showing the work performed and pothole information. Include contractor’s signature, contractor’s name, state license # and phone # of general contractor name and subcontractors-paving, striping, loops on the title sheet.
2 Submit written warranties in accordance with the Specifications:
Warranty bonds from surety and contractor’s letterhead for warranty per appendix sample-page 151. If not applicable check here.
3 Operation/Maintenance Manuals have been received in full numbers specified.
If not applicable check here.
4 Deliverables (i.e. special tools or spare parts) have been received as specified.
If not applicable check here.
5 Training has been performed as specified.
If not applicable check here.
6 Verify that all Building Permits have been signed off.
If not applicable check here.
7 Verify Certificate of Monumentation has been received.
If not applicable check here.
8 Ordinance 238 (Landscape/Sprinkler has been completed).
If not applicable check here.
9 Verify that Planning Department Conditions have been met.
If not applicable check here.
10 Compliance with Special Conditions
If not applicable check here.
11 Compliance with Reclaimed Water Requirements
If not applicable check here.
38077.00180\29080232.10
-204- Exhibit A – CITY STANDARD FORMS
Item Date Item
Entered
Description Item
Completed
Date Initial
12 Submit lien releases from all subcontractors and suppliers. 13 Submit complete certified payroll.
Part B Project Specific Items
14 Construction Water Meter(s) returned.
38077.00180\29080232.10
-205- Exhibit A – CITY STANDARD FORMS
ESCROW AGREEMENT
SECURITY DEPOSITS IN LIEU OF RETENTION
This Escrow Agreement is made and entere d into effective (date) ___________by and between City of Milpitas whose address is 455 E Calaveras Blvd. Milpitas, CA 95035-5479 hereinafter called “Owner,” whose address is hereinafter called “Contractor” and whose address is hereinafter called “Escrow Agent.” For the consideration hereinafter set forth, the Owner, Contractor, and Escrow Agent agree as follows:
(1) Pursuant to Section 22300 of the Public Contract Code of the State of California, Contractor has the option to deposit securities with Escrow Agent as a substitute for retention earnings required to be withheld by Owner pursuant to the Construction Contract entered into between the Owner and Contractor for _____________ in the amount of ____________________ dated _________________ (hereinafter referred to as the “Contract”).
Alternatively, on written request of the Contractor, the Owner shall make payments of the retention earnings directly to the Escrow Agent. When the Contractor deposits the securities as a substitute for Contract earnings, the Escrow Agent shall notify the Owner within 10 days of the deposit. The market value of the securities at the time of the substitution shall be at least equal to the cash amount then required to be withheld as retention under the terms of the Contract between the Owner and Contractor. Securities shall be held in the name of Owner and shall designate the Contractor as the beneficial owner.
(2) The Owner shall make progress payments to the Contractor for those funds which otherwise would be withheld from progress payments pursuant to the Contract provisions, provided that the Escrow Agent holds securities in the form and amount specified above.
(3) When the Owner makes payment of retentions earned directly to the Escrow Agent, the Escrow Agent shall hold them for the benefit of the Contractor until the time that the escrow created under this contract is terminated. The Contractor may direct the investment of the payments into securities. All terms and conditions of this agreement and the rights and responsibilities of the parties shall be equally applicable and binding when the Owner pays the Escrow Agent directly.
(4) Contractor shall be responsible for payi ng all fees for the expenses incurred by Escrow Agent in administering the Escrow Account and all expenses of the Owner. These expenses and payment terms shall be determined by the Owner, Contractor, and Escrow Agent.
(5) The interest earned on the securities or the money market accounts held in escrow and all interest earned on that interest shall be for the sole account of Contractor and shall be subject to withdrawal by Contractor at any time and from time to time without notice to the Owner.
(6) Contractor shall have the right to withdraw all or any part of the principal in the Escrow Account only by written notice to Escrow Agent accompanied by written authorization from the Owner to the Escrow Agent that Owner consents to the withdrawal of the amount sought to be withdrawn by Contractor.
(7) The Owner shall have a righ t to draw upon the securities in the event of default by the Contractor. Upon seven days written notice to the Escrow Agent from the owner of the
38077.00180\29080232.10
-206- Exhibit A – CITY STANDARD FORMS
default, the Escrow Agent shall immediately convert the securities to cash and shall distribute the cash as instructed by the Owner.
(8) Upon receipt of written notification from the Owner certifying that the Contract is final and complete, and that the Contractor has complied with all requirements and procedures applicable to the Contract, Escrow Agent shall release to Contractor all securities and interest on deposit less escrow fees and charges of the Escrow Account. The escrow shall be closed immediately upon disbursement of all moneys and securities on deposit and payments of fees and charges.
(9) Escrow Agent shall rely on the written notifications from the Owner and the Contractor pursuant in Sections (5) to (8), inclusive, of this Agreement and the Owner and Contractor shall hold Escrow Agent harmless from Escrow Agent’s release and disbursement of the securities and interest as set forth above.
(10) The names of the persons who are authoriz ed to give written notice or to receive written notice on behalf of the Owner and on behalf of the Contractor in connection with the foregoing, and exemplars of their respective signatures are as follows:
On behalf of Owner: On behalf of Contractor:
City Manager
Title Title
Name Name
Signature Signature
Address Address
On behalf of Escrow Agent:
Title
Name
Signature
Address
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-207- Exhibit A – CITY STANDARD FORMS
At the time the Escrow Account is opened, the Owner and Contractor shall deliver to the Escrow Agent a fully executed counterpart of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement by their proper officers on the date first set forth above.
Owner Contractor
Title Title
Name Name
Signature Signature
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-208- Exhibit A – CITY STANDARD FORMS
COST PROPOSAL FORM (See General Conditions, Contract Change Orders)
Date: ________________ Project Number
______________
In Response To ___________________ (RFP #, etc.)
To: City of Milpitas
455 East Calaveras Boulevard
Milpitas, CA 95035
Brief description of change(s):
ITEM DESCRIPTION PRIME
CONTR.
SUB 1
SUB 2
SUB 3
TOTAL
Material
Direct Labor Cost
Equipment
Other (Specify) Extended
Overhead
Total Cost
Subcontractor’s Overhead and
Profit (15% max)
Contractor’s Overhead and
Profit on Labor & Materials (15%
max)
Contractor’s Overhead and
Profit on Equipment (10% max)
Mark-Up for Subcontractor’s
work (5% max)
Bonds
(% of total cost above not
including any O/P)
GRAND TOTAL
REQUESTED CHANGE IN CONTRACT TIME (DAYS)
By: _________________________________ (Firm Name)
Signature: ___________________________ Date: ________________
Title: _______________________________
38077.00180\29080232.10
209 01 00 00 – GENERAL REQUIREMENTS
Change Order Form
City of Milpitas
455 E. Calveras Boulevard
Milpitas, California 93035
CONTRACT CHANGE ORDER NO. __
Date: [INSERT]
To: [CONTRACTOR NAME]
[ADDRESS]
[ADDRESS]
Attn: [CONTRACTOR REP]
Project: [INSERT]
This Change Order covers changes to the contra ct as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for the amount agreed upon between the Contractor and City of Milpitas and set forth herein.
Item
No. Description of Changes
Increase/
(Decrease)
in Contract
Amount
Contract
Time
Extension,
Days
1 2
Totals $
Original Contract Amount: $XX.00
Change by Previous Change Order(s): $XX.00
Contract Price Prior to this Change Order: $XX.00
Current Change Order Amount: $XX.00
Revised Contract Amount including this Change Order: $XX.00
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210 01 00 00 – GENERAL REQUIREMENTS
The Contract Price and Contract Time shall be adjusted as set forth above. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete the Change order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the City.
Contractor accepts the terms and conditions stated above as full and final settlement of any and all claims arising out of or related to the subject of this Change Order and acknowledges that the compensation (time and cost) set forth herein comprises the total compensation due for the work or change defined in the Change Order, including all impact on any unchanged work. By signing this Change Order, the Contractor acknowledges and agrees that the stipulated compensation includes payment for all Work contained in the Change Order, plus all payment for any acceleration or interruption of schedules, extend ed overhead costs, delay, and all impact or cumulative impact on all Work under this Contract. The signing of this Change Order acknowledges full mutual accord and satisfaction for the change and that the stated time and/or cost constitute the total equitable adjustment owed the Contractor as a result of the change. The Contractor hereby releases and agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim or request for equitable adjustment of any type, for any reasonably foreseeable cause that shall arise out of, or as a result of, this Change Order and/or its impact on the remainder of the Work under the Contract.
Accepted:
(Signature) Contractor’s Authorized Representative Date Recommended:
(Signature) [**INSERT NAME, TITLE**] Date
Approved:
(Signature) [**INSERT NAME, TITLE**] Date
This Contract Change Order consists of 2 pages and any exhibits attached to this Contract Change Order shall not be part of the Contract Change Order unless specifically initialed by or on behalf of both the Contractor and the City of Milpitas.
Contract Change Order #
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211 Exhibit A – CITY STANDARD FORMS
WEEKLY STATEMENT OF DAYS CHARGED TO CONTRACT
City of Milpitas
Engineering Division
Date:___________
Project:____________________________________________________Project No. ___________
Weekly Statement No. :___________
Notice of Project Award Issued:____________, Notice To Proceed Issued: ____________
The following statement shows the number of ____________________ days charged to the contract
(Calendar or Working)
for the week ending: _____________.
1. First chargeable day of the Contract: ___________________
2. Number of Days in the Contract: ___________________
3. Contractual completion date: ___________________
( = #1 + #2)
4. Days added by Contract Change Order: ___________________
5. Days not charged to Contract (note reason below): ___________________
6. Revised completion date based on #4 and/or #5: ___________________
( = #3 + #4 + #5)
Total number of Days charged to the Contract as of this Statement:___________________
Total number of Days remaining as of this Statement: ___________________
Notes:
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ________________________
_________________________ __________________________ City Project Manager City Inspector
Refer to Special Conditions of the Contract Documents. The Contractor has fifteen (15) days to submit written protest of this Statement to the Engineer; otherwise, this Statement shall be deemed to have been accepted by the Contractor.
Accepted By: _____________________________________
Contractors Signature
38077.00180\29080232.9
212 Exhibit A – CITY STANDARD FORMS
SAMPLE PROGRESS PAYMENT FORM
Refer to the Special Conditions regarding requirements for requesting Progress Payments.
38077.00180\29080232.9
213 Exhibit A – CITY STANDARD FORMS
Contractor’s Letter Head
GUARANTY / WARRANTY
TO: CITY OF MILPITAS, for the (project name), Project (#), in Milpitas, CA.
The undersigned guarantees all construction performed on this project and also guarantees all material and equipment incorporated therein Contractor hereby grants to Owner for a period of one (1) year following the date of acceptance of the Work by the City of Milpitas or such longer period specified in the Contract Documents, its unconditional warranty of the quality and adequacy of all of the Work including, without limitation, all labor, materials and equipment provided by Contractor and its Subcontractors of all tiers in connection with the Work.
Neither final payment nor use or occupancy of the Work performed by the Contractor shall constitute an acceptance of work not done in accordance with this Guaranty or relieve Contractor of liability with respect to any express warranties or responsibilities for faulty materials or workmanship. Contractor shall remedy any defects in the Work and pay for any damage resulting there from which shall appear within one (1) year, or longer if specified, from the date of acceptance as described above.
Should any of the materials or equipment prove defective or should the Work as a whole prove defective, due to faulty workmanship, material furnished or methods or installation, or should the Work or any part thereof fail to operate properly as originally intended and in accordance with the Contract Documents due to any of the above causes within one (1) year after date of acceptance, or such longer period specified in the Contract Documents, Contractor shall: (1) reimburse Owner, upon demand, for its expenses incurred in restoring said Work to the condition contemplated in the Contract Documents, including the cost of any such equipment or materials replaced and the cost of removing and replacing any other work necessary to make such replacement or repairs, or (2) upon demand by Owner, replace any such material and to immediately repair said Work completely without cost to Owner so that said Work will function successfully as originally contemplated.
Inspection of the work shall not relieve Contractor of any of its obligations under the Contract Documents. Even though equipment, materials, or work required to be provided under the Contract Documents have been inspected, accepted, and estimated for payment, Contractor shall, at its own expense, replace or repair any such equipment, material, or work found to be defective or otherwise not to comply with the requirements of the Contract Documents up to the end of the guaranty period.
Owner shall have the unqualified option to make any needed replacement or repairs itself or to have such replacements or repairs done by Contractor. In the event Owner elects to have said work performed by Contractor, Contractor shall make such repairs within a reasonable period of time after the receipt of demand from Owner; provided, however, that in no event shall such period exceed twenty-five (25) days.
All definition of terms used in this Agreement shall have the meanings set forth in the Project Specifications, Special Conditions, Definitions of Words and Terms.
The foregoing Guaranty is in addition to any other warranties by Contractor contained in the Contract Documents, and not in lieu of, any and all other liability imposed on Contractor under the Contract Documents and by law with respect to Contractor’s duties, obligations, and
38077.00180\29080232.9
214 Exhibit A – CITY STANDARD FORMS
performance under the Contract Documents. In the event of any conflict or inconsistency between the terms of this Guaranty and any warranty or obligation of the Contractor under the Contract Documents or by law, such inconsistency or conflict shall be resolved in favor of the higher level of obligation of the Contractor.
CONTRACTOR:
Corporate Seal:
Name of Firm
Signature Date
Title
___________________________________________
Signature Date
Title
38077.00180\29080232.9
215 Exhibit A – CITY STANDARD FORMS
CONSTRUCTION CHANGE DIRECTIVE NO:___
City of Milpitas
Engineering Division
Project Name Project No: ______________ PAGE 1 of
TO:_________________________________
FROM: ___________ DATE: _____________________
SUBJECT/ITEM:
____________________________________________________________________________
DESCRIPTION:
References:
Attachments:
CONSTRUCTION CHANGE DIRECTIVE INSTRUCTIONS:
The Contractor is directed to proceed with the above-described work without change in contract price.
The Contractor is directed to proceed with the above-described work and submit within the next 14 calendar days an itemized lump sum price and requested time extension, if any, to facilitate the review and settlement of this CCD in accordance with the Contract Documents. The cost of the work covered by this directive shall not exceed $. In the event that the cost of this work is anticipated to exceed the amount above, the Contractor will notify the City/Agency in writing and obtain additional authorization before proceeding.
The Contractor is directed to proceed with the above-described work on a time and material basis with a Not-To-Exceed Amount of $0. Itemized time and material documentation shall be provided on a daily basis in accordance with the Contract Documents.
The Contractor shall be paid at bid item prices for the work performed.
The Contractor is directed to provide pricing for the above -described work within the next 7 calendar days. The Contractor shall not proceed with the work until authorized by written Contract Change Order.
AUTHORIZED BY: ACKNOWLEGEMENT OF RECEIPT:
City of Milpitas
OWNER CONTRACTOR:
BY: BY:
_______________________________________________________________________________________________________________________________________________________
SIGNED DATED SIGNED DATED
38077.00180\29080232.9
216 Exhibit A – CITY STANDARD FORMS
CONSTRUCTION RECYCLED WATER APPLICATION
38077.00180\29080232.9
217 Exhibit A – CITY STANDARD FORMS
38077.00180\29080232.9
218 Exhibit A – CITY STANDARD FORMS
38077.00180\29080232.9
219 Exhibit A – CITY STANDARD FORMS
38077.00180\29080232.9
220 Exhibit A – CITY STANDARD FORMS
38077.00180\29080232.9
221 Exhibit A – CITY STANDARD FORMS
38077.00180\29080232.9
222 Exhibit A – CITY STANDARD FORMS
38077.00180\29080232.9
223 Exhibit A – CITY STANDARD FORMS
38077.00180\29080232.9
224 Exhibit A – CITY STANDARD FORMS
38077.00180\29080232.9
225 Exhibit A – CITY STANDARD FORMS
38077.00180\29080232.9
226 Exhibit A – CITY STANDARD FORMS
38077.00180\29080232.9
227 Exhibit B – SITE PLAN
EXHIBIT “B” – SITE PLAN
38077.00180\29080232.9
228 Exhibit C – EXISTING DRAWINGS
EXHIBIT “C” – EXISTING DRAWINGS
Approx. area of shoring and
excavation.
Approx. location of RW entry
and new valve installation.
38077.00180\29080232.9
229 Exhibit C – EXISTING DRAWINGS
Approx. area of shoring and
excavation.
30” split steel casing
houses 20” recycled
water line and (4) 1 ¼”
conduits with fiber optics.
East side West side
38077.00180\29080232.9
230 Exhibit C – EXISTING DRAWINGS
Approx. area of shoring and
excavation.
Certificate Of Completion
Envelope Id: 547EB6BF-BBA9-4542-9AE1-4AEC78A270BB Status: Completed Subject: Complete with Docusign: Curtis_RW_Long_Form_Construction_Specifications_FINAL.pdf Source Envelope:
Document Pages: 232 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Rachelle Currie
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 E Calaveras Blvd
Milpitas, CA 95035
[email protected]
IP Address: 104.129.192.61
Record Tracking
Status: Original
February 12, 2026 | 15:49
Holder: Rachelle Currie
[email protected]
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: City of Milpitas Location: Docusign Signer Events Signature Timestamp
Ariel Morales
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 50.59.22.125
Sent: February 12, 2026 | 15:50
Resent: February 12, 2026 | 16:04
Viewed: February 12, 2026 | 16:05
Signed: February 12, 2026 | 16:06
Electronic Record and Signature Disclosure:
Accepted: February 12, 2026 | 16:05
ID: babf016a-28e7-46a5-b6e3-fece325732ba
Michael Silveira
[email protected]
City Engineer
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 136.226.64.90
Sent: February 12, 2026 | 16:06
Viewed: February 12, 2026 | 16:15
Signed: February 12, 2026 | 16:15
Electronic Record and Signature Disclosure:
Accepted: February 12, 2026 | 16:15
ID: 16bd4565-e0b4-406f-867b-950b10d147b0
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Howard Salamanca
[email protected]
455 E Calaveras Blvd, Milpitas CA 95035
Security Level: Email, Account Authentication
(None)
Sent: February 12, 2026 | 16:15
Viewed: February 13, 2026 | 10:17
Electronic Record and Signature Disclosure:
Carbon Copy Events Status Timestamp
Accepted: July 31, 2025 | 08:06
ID: 97d64057-5f2e-41a7-914c-3437a6187d8e
Ariel Morales
[email protected]
Security Level: Email, Account Authentication
(None)
Sent: February 12, 2026 | 16:15
Electronic Record and Signature Disclosure:
Accepted: February 12, 2026 | 16:05
ID: babf016a-28e7-46a5-b6e3-fece325732ba
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted February 12, 2026 | 15:50 Envelope Updated Security Checked February 12, 2026 | 16:04 Envelope Updated Security Checked February 12, 2026 | 16:04 Envelope Updated Security Checked February 12, 2026 | 16:04 Certified Delivered Security Checked February 12, 2026 | 16:15 Signing Complete Security Checked February 12, 2026 | 16:15 Completed Security Checked February 12, 2026 | 16:15
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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All notices and disclosures will be sent to you electronically
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CITY OF MILPITAS
ENGINEERING DIVISION
BID SUMMARY
Bid Date: 03/17/2026
Lowest Responsive Bidder
GSW Construction, Inc. Cratus, Inc. Golden Bay
Construction, Inc.
Item DESCRIPTION QTY UNIT Item Total Item Total Item Total Item Total Item Total Item Total 1 Mobilization (East Side) 1 LS $13,600.00 $16,100.00 $25,000.00 $14,000.00 $20,500.00 $12,000.00 $7,820.00 2 Existing Utilities Coordination (East Side) 1 LS $1,000.00 $9,720.00 $5,000.00 $3,000.00 $4,500.00 $6,000.00 $7,590.00 3 Excavation and Shoring (East Side) 1 LS $64,400.00 $48,350.00 $50,000.00 $90,000.00 $65,000.00 $86,000.00 $60,400.00 4 Cutting of Existing Recycled Water Line (East Side) REVOCABLE1 LS $10,000.00 $5,790.00 $10,000.00 $1,500.00 $4,500.00 $3,000.00 $12,500.00 5 Video Inspection of Existing Recycled Water Line (Under RR Tracks) REVOCABLE 1 LS $13,500.00 $2,680.00 $10,000.00 $3,800.00 $4,500.00 $4,400.00 $12,200.00 6 Installation of New 20" Isolation Valve (East Side) REVOCABLE1 LS $41,600.00 $41,480.00 $40,000.00 $37,000.00 $35,000.00 $61,300.00 $74,500.00 7 Removal of Shoring and Backfill (East Side) 1 LS $30,400.00 $33,440.00 $25,000.00 $19,384.00 $45,000.00 $21,600.00 $33,600.00 8 Pavement Restoration (East Side) 1 LS $10,000.00 $6,570.00 $10,000.00 $17,500.00 $26,500.00 $12,000.00 $9,570.00 $184,500.00 $164,130.00 $175,000.00 $186,184.00 $205,500.00 $206,300.00 $218,180.00 GSW Construction, Inc. Cratus, Inc. Golden Bay
Construction, Inc. Preston Pipelines
Preston Pipelines
List of Sub-Contractors
California Climate Sys.
Norgo EngineeringCorcus Construction,
Inc.
Norgo Engineering
Roy's Sewer
Steel Pipe Scope
Description
CCTV
BASE CONTRACT WORK
Corcus Construction,
Inc.
Project Name: CURTIS AVE RECYCLED WATER LINE REPAIR - EXPLORATORY WORK Project No.: 7137
Engineer's Estimate
1
NOTICE OF INTENT TO AWARD CONTRACT
Department of Public Works
Project Name: Curtis Ave. Recycled Water Line Repair – Exploratory Work City Project Number: 7137
Bid Opening Date: March 17, 2026 (2:00 PM)
NOIA Posting Date: March 19, 2026
Project Manager: Howard Salamanca, P.E.
NOIA Posting Location:
Addenda & Official Notices
On March 17, 2026, the City of Milpitas (City) held a bid opening for the upcoming Curtis Ave.
Recycled Water Line Repair – Exploratory Work Proje ct . The City intends to award the Project contract to the lowest responsive bidder, GSW Construction, Inc. , at the April 21, 2026 City Council Meeting.
As per Milpitas Municipal Code (MMC)
MMC 1-2-3.19 - Protest Procedure , Any interested party may file a protest to a proposed award of a contrac t in an amount over Ten Thousand Dollars ($10,000). The protest shall be filed with the Purchasing Agent in writing no later than seven (7) calendar days after the posting of the Notice of In tent to Award and shall set forth the basis for the protest and any proposed remedy.
All protests shall be in writing and shall contain a complete statement of the legal grounds for the protest; all the facts relevant to the protest; and the form of relief requested and the legal basis for such relief. All protests shall be accomp anied by all documentation supporting the grounds for the protest. The protest shall include the name, address and telephone number of the protesting party and the person representing the protesting party, if any.
Protests may be submitted only by a party that has submitted a bid or proposal in response to the contract solicitation. A subcontractor of a bidder or proposer may not submit a protest. A party may not rely on a protest submitted by another part y but must timely pursue its own protest.
Protests can only be submitted by the party that su bmitted the bid by one of the following methods:
Via mail or hand-delivered, Monday thru Friday, between 8:00 a.m. and 5:00 p.m. to:
City of Milpitas
455 E. Calaveras Blvd.
Milpitas, CA 95035
Attn: Luz Cofresi-Howe, Finance Director
OR, via e-mail @
[email protected]
Attachment E
Construction Change Order Policy for Curtis Ave. Recycled Water Line Repair Project – Phase 1 2021 City Council Approved Construction Change Order Policy
Construction Award Individual Administrative Cumulative Award Amount Change Order Authority Change Order Authority Less than $100,000 $10,000 $15,000
Over $100,000 10% of Award or $20,000 15% of Award or $40,000 whichever is less whichever is smaller
Curtis Ave. Recycled Water Line Repair Project – Phase 1Work Change Order Policy
Construction Award Individual Administrative Cumulative Award Amount Change Order Authority Change Order Authority $164,130 N/A $41,000
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Conduct a Public Hearing and Approve Reissuance of Tax Equity and Fiscal Responsibility Act (TEFRA) Tax-Exempt Revenue Bonds by the California Municipal Finance Authority for An Amount Not Exceeding $47,000,000 for an Affordable Housing Development Located at 308 Sango Court (Staff Contact:
Matt Cano, Assistant City Manager, 408-586-3012)
Category: Public Hearings-Community Development
Meeting Date: 4/21/2026
Recommendation: (1) Conduct a public hearing under the requirements of TEFRA; and (2) Adopt the resolution approving the reissuance of tax-exempt revenue Bonds by the California Municipal Finance Authority for the benefit of Milpitas Pacific Associates for an amount not exceeding $47,000,000 for a multi-family affordable housing development located at 308 Sango Court, pursuant to the requirements of TEFRA.
BACKGROUND:
The City Council previously held a Tax Equity and Fiscal Responsibility Act of 1982 (“TEFRA”) public hearing on April 19, 2022, and approved a resolution authorizing the issuance of up to $47,000,000 of tax-exempt revenue Bonds (Bonds) by the California Municipal Finance Authority (CMFA) for a multi-family affordable housing project located at 308 Sango Court (Project). This Project has been completed and is now occupied.
The CMFA was established on January 1, 2004, under California Government Code as a statewide Joint Powers Authority to provide local governments, non-profit organizations, and businesses with access to tax- exempt low interest financing to achieve public benefit goals such as affordable housing. The Board of Directors of the California Foundation for Stronger Communities, a California non-profit public benefit corporation, acts as the Board of Directors for the CMFA.
The Bonds were issued to Milpitas Pacific Associates, a California Limited Partnership (Borrower), with Pacific West Communities (Developer) as the general partner. The maturity date of the Bonds is May 2026, and the Borrower has requested extending the maturity date to December 2026. While CMFA is agreeable to this request, under the CMFA regulations, an extension of the maturity date technically represents a reissuance of the Bonds. This requires another TEFRA hearing and reauthorization by the City Council as the “applicable local representative” with jurisdiction over the area where the Project is located.
ANALYSIS:
Staff is recommending that the City Council hold a TEFRA hearing and approve a resolution to authorize CMFA to reissue the Bonds for the Project with an extension of the maturity date. The Bonds as previously authorized by the City Council were used to: 1) finance the acquisition, construction, improvement, and equipping of the Project; and 2) pay certain expenses incurred in connection with the issuance of the Bonds.
Other than the maturity date, the original terms of the Bonds will not change, and no project changes are proposed. The TEFRA hearing allows for public comments on the intent of the CMFA to reissue the Bonds for the Project to extend the maturity date.
The Project is a multi-family housing development that was approved by the City Council on August 5, 2021. It was completed and is now occupied. The Project contains 85 housing units: 35 one-bedroom, 27 two- bedroom, and 23 three-bedroom units. Except for the manager’s unit, it is a 100 percent affordable housing project. An “Agreement Imposing Restrictions on Real Property” was executed and recorded on November 5,
2024, between the City and Borrower/Developer that restricts the 84 affordable units to be rented to low- income households (67 units/80 percent) and moderate-income households (17 units/20 percent) for 55 years.
As with the previous TEFRA authorization for this Project, City Council approval does not constitute a City of Milpitas financial obligation or endorsement of the Bonds. For this situation, it is a procedural prerequisite that will allow the CMFA to reissue the Bonds with an adjusted maturity date. Bonds issued by the CMFA for a project are the sole responsibility of the Borrower or Developer, and the City would have no financial, legal, moral obligation, liability, or responsibility for the financed project or the repayment of the Bonds for financing the project. All financing documents with respect to the issuance of the Bonds will contain clear disclaimers that the Bonds are not obligations of the City or the State of California but are to be paid for solely from funds provided by the Borrower or Developer.
POLICY ALTERNATIVE(S):
Alternative 1: Do not approve the resolution to allow reissuance of tax-exempt revenue Bonds by the CMFA.
Pros: None.
Cons: Financing for the Project would be severely jeopardized. The Developer would need to comply with the current May maturity date for repayment of the CMFA Bonds.
Reason for Not Recommending: The reissuance of the Bonds will maintain financing for an affordable housing project that provides public benefits to the City and does not require the City to assume any financial obligation or liability. The CMFA bond program has been an important and reliable source of financing for many affordable housing projects in California.
PROJECT SCHEDULE/KEY MILESTONES:
Following the TEFRA public hearing and City Council approval of the resolution, CMFA is proposing to reissue the Bonds for the Project with an extended maturity date from May 2026 to December 2026.
FISCAL IMPACT:
Approval of the resolution does not create any financial obligation, liability, or indebtedness of the City, and the City bears no responsibility for repayment of the Bonds, which remain solely the obligation of the Borrower.
With the original issuance of the Bonds in 2022, the City received a portion of the bond issuance fee ($20,750).
No additional fees will be received for reissuance of the Bonds.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Public Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. Even if a project, the action is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The action entails financing for an approved residential development, involving no changes or expansion of the approved use, and is exempt from CEQA pursuant to Cal. Code Regs., tit. 14, § 15301. The action is a fiscal or administrative activity of public government that does not involve any commitment to any new, specific project which may result in a potentially significant physical impact on the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378. The City Council previously found the underlying development exempt from further CEQA review, including pursuant to CEQA Guidelines Sections 15192, 15194, and 15195, as stated in City Council Resolution No. 9096 and Environmental Assessment No. EA19-0007 and the Memorandum prepared by Larry Seeman Associates (LSA) incorporated by references therein. No condition for further CEQA review of the underlying development has occurred (Cal. Pub. Resources Code, § 21166; Cal. Code Regs., tit. 14, §§ 15162-15164).
ATTACHMENTS:
(a) TEFRA Resolution
(b) TEFRA Public Hearing Notice
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF MILPITAS APPROVING
THE REISSUANCE OF TAX-EXEMPT MULTI-FAMILY REVENUE
BONDS BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY
FOR AN AMOUNT NOT TO EXCEED $47,000,000 TO FINANCE THE
CONSTRUCTION OF THE AFFORDABLE HOUSING PROJECT AT 308
SANGO COURT
WHEREAS, the California Municipal Finance Authority (“CMFA”) was established on January 1, 2004, under the California Government Code Section 6500 et seq. as a statewide Joint Powers Authority to provide tax-exempt low-interest financing to achieve public benefits such as affordable housing; and
WHEREAS, pursuant to Tax Equity and Fiscal Responsibility Act of 1982 (“TEFRA”), specifically Section 147(f) of the Internal Revenue Code (26 U.S.C. § 147(f)), a governmental unit with elected representatives and jurisdiction over the area where a financed project is located must approve the issuance of private activity bonds by the CMFA; and WHEREAS, on April 19, 2022, the City of Milpitas City Council (“City”), as the authorized government unit, approved issuance of up to $47,000,000 of tax-exempt multi-family revenue bonds (“Bonds”) by the CMFA for the benefit of Milpitas Pacific Associates (“Borrower”), a partnership of which Pacific West Communities, Inc. (“Developer”) or a related person to the Developer is the general partner, to fund the construction of the affordable housing project located at 308 Sango Court (“Project”); and
WHEREAS, the Project was approved by the City Council on August 5, 2021, and contains eighty-four (84) affordable one, two, and three-bedroom rental units that qualified for CMFA financing, and the Project has been completed; and WHEREAS, the CMFA is now proposing to extend the maturity date of the Bonds at the request of the Borrower, and under the CMFA regulations, this action triggers the need to reissue the Bonds which requires the approval of the City as the authorized government unit; and WHEREAS, the repayment of the Bonds will continue to be the sole responsibility of the Borrower, and the City will have no financial, legal obligation, liability, or moral responsibility for the financed project or the repayment of the Bonds; and WHEREAS, for the interest on the Bonds to be exempt from federal income tax, the City as the authorized government unit must conduct a noticed public hearing, commonly known as a TEFRA hearing, prior to approving the reissuance of the Bonds; and WHEREAS, a notice of the TEFRA public hearing for issuance of the Bonds was published in the Milpitas Post on April 10, 2026, and the City Council held a duly noticed hearing on April 21, 2026.
NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:
1. The City Council has considered the full record before it, which may include but is not limited to items such as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it and finds that the recitals set forth above are true and correct and are incorporated herein by reference.
2. The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Public Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. Even if a project, the action is exempt from further CEQA review pursuant to Cal.
Code Regs., tit. 14, § 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment or involve any changes or expansion of the approved use, and is exempt from CEQA pursuant to Cal. Code Regs., tit. 14, § 15301. The action is a fiscal or administrative activity of public government that does not involve any commitment to any new, specific project which may result in a potentially significant physical impact on the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378. The City Council previously found the underlying development exempt from further CEQA review, including pursuant to CEQA Guidelines Sections 15192, 15194, and 15195, as stated in City Council Resolution No. 9096 and Environmental Assessment No. EA19-0007 and the Memorandum prepared by Larry Seeman Associates (LSA) incorporated by references therein. No condition for further CEQA review of the underlying development has occurred (Cal. Pub. Resources Code, § 21166; Cal. Code Regs., tit. 14, §§ 15162- 15164).
3. Pursuant to Section 147(f) of the Internal Revenue Code, the City Council, as the elected legislative body of the governmental unit with jurisdiction over the area where the Project is located, hereby approves the reissuance of the bonds by the CMFA.
4. This action is taken expressly for purposes of Section 147(f) of the Internal Revenue Code, and nothing contained herein shall be construed to signify approval for any aspect of the Project, including necessary entitlements, permits, and licenses required for the Project.
5. The adoption of this Resolution shall not obligate the City or any department thereof to (i) provide any financing to acquire or construct the Project or any refinancing of the Project; (ii) approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary for the acquisition, construction, rehabilitation, installation or operation of the Project; (iii) make any contribution or advance any funds whatsoever to the CMFA; or (iv) take any further action with respect to the CMFA or its membership therein.
6. The reissuance of the Bonds shall be subject to the approval of the CMFA of all financing documents relating therein to which the CMFA is the party. The City shall have no responsibility or liability whatsoever with respect to the Bonds.
7. The City Manager or their designee is authorized to execute and deliver all documents deemed necessary or advisable to comply with this resolution.
PASSED AND ADOPTED this 21st day of April, 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
__________________________ ________________________ Suzanne Guzzetta, City Clerk Carmen Montano, Mayor
APPROVED AS TO FORM:
__________________________
Christian M. Curtis, City Attorney
Dated at Milpitas, California
April 10, 2026
I declare under penalty of perjury that the foregoing is true and correct.
Legal No. Milpitas Post(510) 723-2850
PROOF OF PUBLICATION
IN THE CITY OF MILPITAS
IN THE STATE OF CALIFORNIA
COUNTY OF SANTA CLARA
FILE NO. TEFRA 308 Sango Ct., Milpitas, CA
Milpitas Post
The undersigned, being first duly sworn, deposes and says: That at all times hereinafter mentioned affiant was and still is a citizen of the United States, over the age of eighteen years, and not a party to or interested in the above entitled proceedings ; and was at and during all said times and still is the principal clerk of the printer and publisher of the Milpitas Post, a newspaper of general circulation printed and published daily in the city of Milpitas in said County of Santa Clara, State of California as determined by the court’s decree dated February 27, 1956, Case Number 97379 , and that said Milpitas Post is and was at all times herein mentioned a newspaper of general circulation as that term is defined by Sections 6000 and following, of the Government Code of the State of California and, as provided by said sections, is published for the dissemination of local or telegraphic news and intelligence of a general character, having a bona fide subscription list of paying subscribers, and is not devoted to the interests or published for the entertainment or instruction of a particular class , professional, trade, calling, race or denomination, or for the entertainment and instruction of any number of such classes , professionals, trades, callings, races or denominations; that at all times said newspaper has been established, printed and published in the said city of Milpitas in said County and State at regular intervals for more than one year preceding the first publication of the notice herein mentioned. Said decree has not been revoked, vacated or set aside.
I declare that the notice, of which the annexed is a true printed copy, has been published in each regular or entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:
04/10/2026
Principal clerk of the printer and publisher of the Milpitas Post 2060573
ORRICK, HERRINGTON & SUTCLIFFE LLP
ATTN: LAUREN SOMMERHAUSER
405 HOWARD ST.
SAN FRANCISCO, CA 94105-2669
0006960310
1r.BP316-07/17/17
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Conduct a Public Hearing and Adopt a Resolution Approving the FY 2026-27 Development and Storm Impact Fee Schedule for the Transit Area Specific Plan (TASP) Impact Fee, the Calaveras Boulevard Widening Traffic Impact Fee, and the Storm Drain Impact Fee (Staff Contact: Luz Cofresí-Howe, Finance Director, 408- 586-3111)
Category: Consent Calendar-Leadership and Support Services Meeting Date: 4/21/2026
Recommendation: Conduct a Public Hearing and adopt a resolution approving the FY 2026-27 Development and Storm Impact Fee Schedule for the Transit Area Specific Plan (TASP) Impact Fee, the Calaveras Boulevard Widening Traffic Impact Fee, and the Storm Drain Impact Fee.
BACKGROUND:
Consistent with the State of California Mitigation Fee Act (Government Code §§66000 et seq.), and the Milpitas Municipal Code, the City of Milpitas (City) is authorized to impose, collect, and expend mitigation fees to offset the impacts of development within the City. Pursuant to these granted authorities, the City Council established, adopted, and imposed a Transit Area Specific Plan (TASP) Impact Fee, a Calaveras Boulevard Traffic Impact Fee, and a Storm Drain Impact Fee (collectively, the “Fees”). Government Code §66018 requires that the adoption of, or increase in, a development impact fee be preceded by a public hearing conducted at a regularly scheduled meeting of the legislative body. Notice of the public hearing must be published in accordance with Government Code §6062a, which requires publication twice in a newspaper of general circulation, at least five days apart, with the first publication at least ten days prior to the hearing.
ANALYSIS:
Per City of Milpitas Municipal Code Chapter 4 – Fees for New Development, Section VIII-4-2.02 - Fee Adjustment by the City, the City reserves the right to update and adjust each development impact fee from time to time in accordance with the Mitigation Fee Act, with those adjustments in the amount of the estimated construction costs of providing the specified public facilities based upon adjustments in accordance with the inflation index. As such, staff recommends the Fees be increased by the most recent annual change available at the time of review for the Engineering News Record Construction Cost Index (CCI) for San Francisco. That respective CCI change is 0.62%, as demonstrated below.
Escalation Factor Year to Year
Construction Cost
Index Variance # Variance %
Engineering News Record December 2024 15,413.04
City Cost Index –
San Francisco December 2025 15,508.70 95.66 0.62%
The discrete adjustments for each of the Fees are exhibited in Attachment A - FY 2026-27 Development Impact Fee Schedule.
As the recommended action constitutes an increase in existing development impact fees, a public hearing is required pursuant to Government Code §66018. Notice of this public hearing was published in the Milpitas Post on April 10,2026 and April 17, 2026 in accordance with Government Code §6062a, which requires publication twice in a newspaper of general circulation, at least five days apart, with the first publication at least ten days prior to the hearing. Any costs incurred in conducting the required public hearing may be recovered as part of the fee (Government Code §66018).
POLICY ALTERNATIVE(S):
As the Fees adjustments proposed are consistent with the State of California Mitigation Fee Act (Government Code §§66000 et seq.) and City of Milpitas Municipal Code regarding development impact fees and the manner of adjusting those fees, no policy alternatives are recommended.
FISCAL IMPACT:
As collection of these Fees relies entirely on development activity, which varies and is outside of City control, staff cannot accurately predict any additional revenues or related expenditures resulting from the proposed Fees increase. Consequently, no fiscal impact has been anticipated.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The action involves the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, and other charges in the City for the purpose of (1) Meeting operating expenses, including employee wage rates and fringe benefits, (2) Purchasing or leasing supplies, equipment, or materials, (3) Meeting financial reserve needs and requirements, or (4) Obtaining funds for capital projects, necessary to maintain service within existing service areas. The action is consequently exempt pursuant to Cal. Code Regs., tit. 14, §15273.
The action is also a fiscal activity of the City government or an action to create a City government funding mechanism that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, §15378. The action also has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, particularly as it does not modify physical design, development, or construction of residential, commercial, or industrial development or the construction of any development or other project, and is not a project pursuant to Pub. Resources Code, §21065 and Cal. Code Regs., tit. 14, §15378.
ATTACHMENT(S):
(a) FY 2026-27 Development Impact Fee Schedule
(b) Resolution
# Activity Description FY 2025-26 Fee FY 2026-27 Fee Unit Annual Inflation 1 Residential $51,508.00 $51,828.00 per unit Y
2 Commercial $33.70 $34.00 per square foot Y
3 Office $57.91 $58.00 per square foot Y
4 Hotel - - per room Y
5 Other Uses To Be Determined To Be Determined
# Activity Description FY 2025-26 Fee FY 2026-27 Fee Unit Annual Inflation 1 Residential 5 or More Units $286.00 $288.00 per unit Y 2 Retail Development of 1,000 or more Square Feet $1,218.00 $1,226.00 per square foot Y 3 Office Development of 1,000 or more Square Feet $605.00 $609.00 per square foot Y 4 Other Uses To Be Determined To Be Determined
# Activity Description FY 2025-26 Fee FY 2026-27 Fee Unit Annual Inflation 1 Milpitas Metro Specific Plan Area - - per runoff acre Y - - per 100 square feet of runoff surface Y
2 Gateway-Main Street Specific Plan Area $48,445.00 $48,746.00 per runoff acre Y $111.00 $112.00 per 100 square feet of runoff surface Y 3 Remaining Urban Service Area $238,412.00 $239,892.00 per runoff acre Y $547.00 $550.00 per 100 square feet of runoff surface Y Source Year to Year
Construction Cost
Index Variance # Variance %
Engineering News Record Dec-24 15,413.04
City Construction Cost Index Dec-25 15,508.70 95.66 0.62% San Francisco
December to December
FY 2026-27 Development Impact Fee Schedule
PUB20260421
Escalation Factor
STORM DRAIN IMPACT FEE
Attachment A
CALAVERAS BOULEVARD WIDENING TRAFFIC IMPACT FEE
TRANSIT AREA SPECIFIC PLAN (TASP) DEVELOPMENT IMPACT FEE
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS APPROVING
THE DEVELOPMENT IMPACT FEE SCHEDULE FOR THE TRANSIT AREA
SPECIFIC PLAN (TASP) IMPACT FEE, THE CALAVERAS BOULEVARD WIDENING
TRAFFIC IMPACT FEE, AND THE STORM DRAIN IMPACT FEE FOR FISCAL YEAR 2026–27
WHEREAS, the Mitigation Fee Act, Government Code Section 66000 et seq., authorizes the City of Milpitas (“City”) to impose, collect, and expend mitigation fees to offset the impacts of development within the City; and
WHEREAS, pursuant to its authority under the Mitigation Fee Act (Government Code §§ 66000 et seq.) the City Council established, adopted, and imposed a Calaveras Boulevard Traffic Impact Fee, a Transit Area Specific Plan (“TASP”) Impact Fee and a Storm Drain Impact Fee (collectively, the “Fees”); and
WHEREAS, per City of Milpitas Municipal Code Chapter 4 – Fees for New Development, Section VIII-4-
2.02 – Fee Adjustment by the City, the City reserves the right to update and adjust each development impact fee from time to time in accordance with the Mitigation Fee Act; and
WHEREAS, per City of Milpitas Municipal Code Chapter 4 – Fees for New Development, Section VIII-4-
2.02 – Fee Adjustment by the City, those adjustments are calculated in the amount of the estimated construction costs of providing the specified public facilities based upon adjustments in accordance with an inflation index; and
WHEREAS, inflationary adjustments will be based on the most recent annual change available at the time of review for the Engineering News Record Construction Cost Index for San Francisco; and
WHEREAS, Government Code §66018 requires that the increase of a fee imposed as a condition of approval of a development project be preceded by a public hearing conducted at a regularly scheduled meeting of the legislative body, with notice given in accordance with Government Code §6062a and sent to registered interested persons pursuant to Government Code Section 60019; and
WHEREAS, notice of the public hearing on the proposed fee adjustments was duly published in the Milpitas Post on April 10 and April 17, 2026, in compliance with Government Code §6062a, which requires publication twice in a newspaper of general circulation, at least five days apart, with the first publication at least ten days prior to the hearing, was duly and properly posted, and was sent to registered interested persons pursuant to Government Code Section 60019; and
WHEREAS, on April 21, 2026, the City Council conducted a duly noticed public hearing at a regularly scheduled meeting to consider the proposed adjustments to the Fees, at which time all interested persons were given the opportunity to be heard; and
WHEREAS, the Fees as amended are supported by previously adopted Nexus Studies and Capital Improvement Plans, which are incorporated by this reference and which the City Council finds and determines remain sufficient and justified with the currently contemplated amendment to these Fees; and
WHEREAS, the Nexus Studies continue to substantiate a methodology that will charge each new development project only for the costs necessary to mitigate the impacts expected to be caused by that development project; and
WHEREAS, the Fees will not be levied, collected or imposed for general revenue purposes, but are levied specifically to fund facilities of the types set forth in the Nexus Studies; and
2 Resolution No. xxxx
WHEREAS, the Nexus Studies establish proposed amounts and provide an evaluation of the need for Fees and establish the nexus between the imposition of the Fees, as amended, and the estimated reasonable costs of providing the services for which the Fees are charged; and
WHEREAS, the Nexus Studies include information that supports the City’s actions, as required by subdivision (a) of Section 66001 of the Government Code; and
WHEREAS, there is a reasonable relationship between the Fees as amended and the development projects on which the Fees will be imposed because the Fees will only fund costs necessitated by each new development; and
WHEREAS, the Fees as amended will not exceed the estimated reasonable cost of providing the land and facilities for which the Fees are imposed; and
WHEREAS, the City desires to update the Fees to ensure that new development contributes its fair share to public facilities in the City consistent with the City’s standards, including by continuing to ensure those Fees continue to track the increasing costs for the construction of public facilities; and
WHEREAS, the City Council now wishes to approve the FY 2026–27 Development and Storm Impact Fee Schedule set forth in Exhibit 1 hereto; and
WHEREAS, all prerequisites for the adoption of these fee changes have been met.
NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:
1. The Recitals set forth above are found to be true and correct and are incorporated herein by reference.
2. The Fees authorized by this Resolution are not a project under California Environmental Quality Act (CEQA) and are therefore statutorily exempt from environmental review pursuant to CEQA Guidelines Section 15378 (b)(4).
3. The City Council finds that all prerequisites for the adoption of the Fees as amended have been met, including the conduct of a duly noticed public hearing pursuant to Government Code §66018 and publication of notice in accordance with Government Code §6062a, as well as publication and notice of all information required by the Mitigation Fee Act, state, and local law.
4. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Based upon such consideration, the City Council finds and determines that:
(a) The Fees established by this Resolution:
(1) are imposed for a specific government service provided directly to the payor, or for reasonable regulatory costs of the City for issuing licenses and permits, performing investigations, inspections, and administrative enforcements of the City’s Municipal Code or other rules or ordinances;
(2) are no more than necessary to cover the reasonable costs of the governmental activity for which the Fees are imposed; and
(3) the manner in which those Fees are allocated to a payor bear a fair or reasonable relationship to the payor’s burdens on, or benefits received from, the governmental activity for which the Fees are imposed.
(b) The Fees are not “special” taxes within the meaning of California Constitution Article XIII C, Section 1(e).
3 Resolution No. xxxx
5. The City Council hereby approves the FY 2026–27 Development Impact Fee Schedule included herewith as Exhibit 1. The fees adopted pursuant to this Resolution shall supersede any prior fees, charges or other exactions imposed by resolution or otherwise by the City Council, to the extent such prior fees, charges, or other exactions conflict with the Fees set forth in Exhibit 1 hereto.
6. The FY 2026–27 Development Impact Fee Schedule will become effective sixty (60) days after adoption.
PASSED AND ADOPTED this day of 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
Suzanne Guzzetta, City Clerk Carmen Montano, Mayor
APPROVED AS TO FORM:
Christian Curtis, City Attorney
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Conduct a Public Hearing and Adopt a Resolution Updating and Establishing Various User and Regulatory Fees (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111)
Category: Public Hearings-Leadership and Support Services Meeting Date: 4/21/2026
Recommendation: Conduct a public hearing and adopt a resolution updating and establishing various user and regulatory fees effective July 1, 2026
BACKGROUND:
City staff annually review user and regulatory fees as part of the City’s normal course of operations.
Periodically, comprehensive fee studies are performed to calculate the City costs of providing fee-related services. In years between studies, fees are typically adjusted by the annual change in City labor cost inflation.
The City’s practice is to conduct a comprehensive cost of service study every three to five years. The last comprehensive citywide user and regulatory fee study was conducted by Matrix Consulting Group and adopted by the City Council on May 15, 2019. In the years following that study, the Master Fee Schedule has been updated through annual inflationary adjustments, including the last interim update adopted on June 18, 2024, which capped non-safety fee increases at the Consumer Price Index rate of 3.67 percent and Recreation fee increases at 3.5 percent. The Recreation and Community Services Department’s cost-recovery framework was last comprehensively addressed through a separate 2019 fee study, followed by the City Council adoption of Cost Recovery Policy 3-2 on March 16, 2021 by Resolution No. 9049. Policy 3-2 establishes an overall departmental target of 40 percent cost recovery of total costs, with tiered program targets of 100 percent for Category A (high personal benefit), 50 percent for Category B (mixed individual and community benefit), and 20 percent for Category C (high public benefit or targeted policy populations, such as youth, seniors, residents with disabilities, and low-income residents).
The proposed fees for City Council consideration as part of this agenda item are based on a recently completed user and regulatory fee study. The City retained an independent consultant, ClearSource Financial Consulting (ClearSource), to facilitate the study. If the City Council adopts the proposed fees, the updated fees will be effective July 1, 2026.
ANALYSIS:
California cities regularly conduct these studies to justify fee amounts imposed and to optimize the overall portfolio of revenues available to the municipality to fund its services. Industry practice and fiscal conditions in the state have led most cities to link cost recovery for services of individual action, cause, or benefit to that same individual through user fee revenue, relieving the agency’s general revenues as much as possible for use toward services of broader community benefit.
User and regulatory fees are intended to cover all, or a portion of, the costs incurred by the City for providing fee-related services and activities that are not otherwise provided to those not paying the fee. California law provides guidance regarding the amounts the City may charge for fee-related services and activities.
Specifically, under Article XIII C, Section 1(e) of the California Constitution and Government Code Sections 66014 through 66018, in order to avoid being considered taxes, the fees charged shall not exceed the estimated reasonable cost of providing the services, activities, or materials for which fees are charged.
The services for which the City imposes a user or regulatory fee typically derive from an individual person or entity’s action, request, or behavior. Therefore, except in cases where there is an overwhelming public benefit
generated by the City’s involvement in the individual action, a fee for service ensures the individual bears most, if not all, of the cost incurred by the City to provide that service. When a fee targets “100% or full cost recovery,” the individual is bearing the entirety of the cost. When a fee targets less than full cost recovery, another City revenue source – in most cases, the General Fund – subsidizes the individualized activity.
Generally, fees for service are targeted to full cost recovery, inclusive of operating, direct, indirect, and capital costs, except in cases where the City Council has established a public interest in lower fees, as reflected in Council-adopted policy frameworks such as Cost Recovery Policy 3-2 for the Recreation and Community Services Department. The City may also be influenced by market conditions, comparing to municipalities of similar size and service profile.
Fees examined as part of this study
Fees examined as part of this study include, but are not limited to:
• Planning Fees, such as entitlement review and review for compliance with the zoning code • Public Works Engineering Fees, such as encroachment and public improvement review • Building Fees, such as permitting of new construction or modifications to existing structures • Fire Fees, such as annual inspections conducted to ensure compliance with the fire code • Police Fees, such as vehicle impound and specialized license review • Utility Services Fees, such as requests for new water or electric meters
Fees, Fines, and Taxes NOT examined or updated as part of this study Fees, fines, and taxes not examined as part of this study include:
• Assessments
• Development Impact Fees
• Fines or Penalties
• Franchise Fees
• Taxes
• Utility Rates and Service Charges
These items are subject to different approval thresholds or are not subject to the same cost of service limitations as the fees examined as part of this study. Consequently, they are specifically excluded from the scope of this study.
Overview of Findings and Recommendations
The following provides a summary of primary changes the City Council is being asked to consider as part of this study.
Table 1 – Summary of Changes to Fees
Description Count Percentage
Fees Proposed to Decrease 45 6.9%
Fees Proposed to Remain Unchanged, or Minor Increases
Up to 10% or $10 463 70.7%
Fees with Changes that Vary Based on Project Criteria
(May Result in Increase or Decrease) 70 10.7%
Fee Structure Modifications
(May Result in Increase or Decrease) 25 3.8%
Fees Proposed to Increase by More than 10% 46 7.0%
New Fees 6 0.9%
Total Fees Examined 655 100.0%
Fees Proposed to Decrease
Approximately 7% of user and regulatory fees are proposed to decrease. As mentioned above, the City periodically performs comprehensive studies to calculate the City’s costs of providing fee-related services. In years between studies, fees are typically adjusted by the annual change in City labor cost inflation. Studies, like this one, provide the opportunity to recalibrate fees to reflect current City practices and cost of service on a more refined basis.
Fees Proposed to Remain Unchanged, or Minor Increases up to 10% or $10 Approximately 71% of user and regulatory fees are proposed to remain unchanged, or be adjusted by an amount not to exceed 10% or $10. Modifications to fees are meant to avoid degradation of existing cost recovery levels for City services provided.
Fees With Changes that Vary Based on Project Criteria
Approximately 11% of fees are proposed for adjustment that varies based on project criteria. For example, some fees are based on project square footage, with lower fees applicable for smaller square footage projects, and higher fees applicable for projects with larger square footage projects. In these instances, fees may decrease, remain unchanged, or increase depending on the project criteria.
Fee Structure Modifications
Approximately 4% of fees are proposed for restructuring to allow for enhanced correlation between the service provided and fee for service. For example, instead of having a one-size-fits-all fee for re-roofing of commercial buildings, fees have been restructured to correlate to roof area being replaced, with lower fees for less roof area, and higher fees for greater roof area.
Fees Proposed to Increase by More than Ten Percent (10%) Forty-six (46) fees are proposed to increase by more than ten percent. These are fees for regulatory services (e.g., planning, building, engineering, fire code reviews) where the City has historically targeted full cost recovery. The fee adjustments will allow the City to continue to target full cost recovery for these services.
Table 2 – Summary of Fees Proposed to Increase by More than 10% Description Count Overview
Building Fees 11 Changes reflect updated cost of service based on typical staff review time.
Planning Fees 24 Changes reflect updated cost of service based on typical staff review time.
Engineering Fees 9 Changes reflect updated cost of service based on typical staff review time.
Utility Services Fees 1 Changes reflect updated cost of service based on typical staff review time.
Fire Fees 1 Changes reflect updated cost of service
based on typical staff review time.
Total 46
For example, the fee for a Variance for single-family homes is increasing from $1,128 to $4,908 as these applications require Planning Commission approval and significant staff time to process. The fee for a Minor Conditional Use Permit requiring Zoning Administrator approval is increasing from $1,526 to $3,646 as these applications require a public hearing as well.
Engineering fee increases are due to the need to capture the staff time from multiple disciplines that take part at different stages in the processing of the permit, plan reviews and inspections associated to a project. An example of one of the fees that are increasing is the Minor Encroachment Permit Fee which is increasing from $1,265 to $2,000. This increase allows for a more accurate cost recovery.
Fire fees are increasing with regards to hazardous materials facilities, reflecting more accurately the time taken to complete the work. Inspections have historically taken more staff time than what is billed in the initial fee, requiring a supplemental bill issuance to cover the shortfall. The fee for a small facility hazardous material closure is increasing from $748 to $1,508. The new fee is a better representation of the total time necessary to complete the work
Building fee increases are primarily due to prior fees being based on underestimated staff time, which did not allow for full cost recovery. Updated fees now better reflect the actual time required for permit processing, plan review, and inspections. For example, the Tenant Improvement permit fee for a 500 sq. ft. Daycare facility has increased from $4,229 to $4,820 to accurately recover staff costs. Additionally, some fee adjustments result
from restructuring previously flat fees that covered a wide range of project scopes. These fees have now been divided into more specific categories based on project size and complexity. As a result, some projects may experience fee decreases, while others may see increases depending on the scope of work. For instance, the Multi-Family Re-roofing permit fee was previously a flat fee of $1,145 regardless of roof area. The revised fee structure introduces five categories based on roof size:
• $695 for up to 1,000 sq. ft.
• $1,181 for up to 3,500 sq. ft.
• $1,788 for up to 7,000 sq. ft.
• $2,882 for up to 14,000 sq. ft.
• An additional $16 for every 100 sq. ft. above 14,000 sq. ft.
New Fees
Six (6) new fees are proposed. All new fees are for user discretionary services. An overview of these changes is included in the following table. The proposed Recreation-related rental fees (Deckside Party Area, Podium, and Bounce House Permit) have been established to be consistent with Cost Recovery Policy 3-2, Section
2.10, which directs facility rental pricing to recover 80 to 100 percent of direct costs:
Table 3 – New Fees
Description Count Overview
Rental of Podium for Use with
Community Center Rentals
2 Rental of Podium for Community Center
Rental and Requests for City Delivery of
Podium: Applicants are more frequently
requesting use of a podium for conference
room/auditorium rentals. Fee(s) only apply
to those that request these services.
Rental of Deckside Party Area as
an additional City private rental
space
1 Rental of Deckside Party Area: This area
has been added as a space available for
reserved use during private events.
Bounce House Permit 1 Bounce House Permit: Fee will only apply when inflatables are used at park spaces.
Processing Fee for Credit Card
Chargebacks
1 Credit Card Chargeback Fee: This fee will
only apply to transactions that require credit
card company chargeback.
Contractor SAM insurance fee 1 Contractor SAM Insurance Fee: City recreation contractors are required to
maintain SAM insurance.
Total 6
POLICY ALTERNATIVE(S):
Alternative 1: Approve partial implementation of the proposed changes.
Pros: Allows Council to defer or phase in specific fee increases; provides flexibility to respond to concerns regarding individual fee categories.
Cons: Disrupts the internal consistency of the comprehensive cost of service study; continues General Fund and enterprise fund subsidization of individualized services; reduces the approximately $304,000 in projected additional annual revenue across the General Fund and applicable enterprise funds; requires follow-up Council action and a second public hearing to implement deferred fees.
Reason for Not Recommending: The proposed fees are calibrated as an integrated package; adopting only portions would leave identifiable regulatory programs operating below cost of service and shift the shortfall to the General Fund and enterprise funds, consequently affecting those programs supported by those funds.
Alternative 2: Leave fees unchanged.
Pros: Avoids any fee increases for applicants and residents in the upcoming fiscal year.
Cons: Continues the erosion of cost recovery as labor and operating costs rise; forgoes approximately $304,000 in annual revenue to the General Fund and applicable enterprise funds; delays implementation of six new fees for services already being provided; leaves 45 proposed fee decreases unrealized for applicants currently overpaying relative to cost of service.
Reason for Not Recommending: Fees that are not periodically recalibrated drift from the cost of service over time, which both weakens their legal defensibility and shifts an increasing share of individualized service costs to the General Fund and enterprise funds.
PROJECT SCHEDULE/KEY MILESTONES
Milestone Date
First Publication of Public Hearing Notice (Gov. Code
§§66016, 6062a)
April 10, 2026
Second Publication of Public Hearing Notice (Gov.
Code §6062a)
April 17, 2026
Supporting Cost of Service Data Available for Public
Review (Gov. Code §66016)
April 10, 2026
City Council Public Hearing and Adoption April 21, 2026 Updated Fee Schedule Effective Date July 1, 2026
FISCAL IMPACT:
The anticipated fiscal impact of the proposed changes is approximately $304,000 in additional annual fee revenue, distributed across the General Fund and applicable enterprise funds.
It is important to note that this additional revenue is not intended to fund expanded service levels. The majority of the proposed adjustments recalibrate existing fees to reflect the current cost of providing services the City already delivers, offsetting ongoing expenditures rather than creating a new funding source. Because labor costs — the primary driver of fee-related costs — rise over time, periodic comprehensive recalibration, supplemented by interim inflationary adjustments in intervening years, is necessary simply to maintain existing cost recovery levels.
The six new fees included in this schedule similarly reflect cost recovery for services the City is either already providing without a dedicated fee (such as credit card chargeback processing and contractor SAM insurance) or making newly available at the request of users (such as podium rental, deckside party area rental, and bounce house permits). These new fees shift the cost of these discrete, user-requested services from the General Fund to the individuals benefiting from them, consistent with the cost recovery principles described above.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The City finds that the setting or revision of fees pursuant to this Resolution is exempt from environmental review under Public Resources Code Section 21080(b)(8) of the California Environmental Quality Act, which provides an exemption for the establishment or modification of charges by public agencies which the public agency finds are for the purpose of meeting operating expenses.
ATTACHMENT(S):
(a) Resolution and Fee Schedule Effective July 1, 2026
(b) Illustration of Current and Proposed Fees and Fee Schedule Changes (c) Fee Study Report
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS UPDATING AND ESTABLISHING VARIOUS USER AND REGULATORY FEES, EFFECTIVE JULY 1, 2026 WHEREAS, the City of Milpitas provides a range of user and regulatory services for which it charges fees to recover all or a portion of the costs incurred in providing those services to individual persons or entities; and
WHEREAS, Article XIII C, Section 1(e) of the California Constitution and Government Code Sections 66014 through 66018 authorize the City to impose fees for such services in amounts not exceeding the estimated reasonable cost of providing the services for which the fees are charged; and WHEREAS, the City’s practice is to conduct a comprehensive cost of service study every three to five years, supplemented by annual inflationary adjustments in intervening years, to ensure that fees remain reasonably related to the cost of providing fee-related services; and WHEREAS, the last comprehensive citywide user and regulatory fee study was conducted by Matrix Consulting Group and adopted by the City Council on May 15, 2019, and the Master Fee Schedule has since been updated through annual inflationary adjustments, including the interim update adopted on June 18, 2024; and
WHEREAS, the City retained ClearSource Financial Consulting to conduct a new comprehensive user and regulatory fee study, the findings of which form the basis for the fee schedule presented to the City Council for consideration; and
WHEREAS, the Recreation and Community Services Department’s cost-recovery framework was last comprehensively addressed through a separate 2019 fee study, followed by the City Council’s adoption of Cost Recovery Policy 3-2 on March 16, 2021 by Resolution No. 9049, and the proposed Recreation fees have been established consistent with that policy; and
WHEREAS, including to the extent required by Government Code Sections 66016 and 66018, notice of the public hearing on the proposed fees was published in a newspaper of general circulation pursuant to Government Code Section 6062 and posted as required by law, notice was timely sent to registered interested persons consistent with Government Code Section 60019, and the supporting cost of service data has been available for public review for not less than 10 days prior to the hearing; and WHEREAS, the City Council conducted a duly noticed public hearing on April 21, 2026, at which all interested persons were given an opportunity to be heard on the proposed fees; and WHEREAS, the City Council finds that the proposed fees do not exceed the estimated reasonable cost of providing the services, activities, or materials for which the fees are charged; and WHEREAS, the City Council finds that the setting or revision of fees pursuant to this Resolution is exempt from environmental review under Public Resources Code Section 21080(b)(8) of the California
Environmental Quality Act, which provides an exemption for the establishment or modification of charges by public agencies which the public agency finds are for the purpose of meeting operating expenses; and WHEREAS, all prerequisites for the adoption of these fee changes have been met.
NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows::
1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.
2. The Schedule of User and Regulatory Fees, attached hereto as Exhibit A and incorporated herein by this reference, is hereby adopted.
3. The fees set forth in Exhibit A shall take effect on July 1, 2026. For services for which the City has previously adopted a fee, the fees set forth in Exhibit A shall supersede all prior fees for the same services. For services for which no fee has previously been adopted, including but not limited to the rental of the podium for community center rentals, the rental of the deckside party area, bounce house permits, credit card chargeback processing, and the contractor SAM insurance fee, the fees set forth in Exhibit A are hereby established as of the effective date.
4. Fees designated in Exhibit A as subject to annual inflationary adjustment (fees marked “Y” in the Yearly Inflator column) shall be adjusted each fiscal year, without further action of the City Council, based on the annual change in either (a) the Consumer Price Index for All Urban Consumers (CPI-U) published by the U.S. Bureau of Labor Statistics for the metropolitan statistical area encompassing the City of Milpitas, or any successor index thereto, or (b) the City’s labor cost inflation, as determined by the Finance Director and consistent with the methodology recommended in the ClearSource Financial Consulting fee study. Fees marked “N” in the Yearly Inflator column shall not be adjusted through this process and shall remain at the amounts set forth in Exhibit A until further action of the City Council.
5. Fees established by state statute or other governmental authority, as indicated in Exhibit A, shall be updated automatically to reflect amounts authorized by the applicable authority without further action of the City Council. Specifically, the ambulance service fees set forth in Exhibit A are intended to mirror fees authorized by the Santa Clara County Emergency Medical Services Agency.
In the event that the Santa Clara County Emergency Medical Services Agency updates such fees subsequent to the adoption of this Resolution, the fees set forth in Exhibit A shall be deemed to reflect the updated amounts, and in the case of any discrepancy, the amounts authorized by the Santa Clara County Emergency Medical Services Agency shall supersede the amounts listed in Exhibit A. The City shall periodically examine costs to ensure that ambulance fees collected do not exceed the City’s program costs of service.
6. If any section, subsection, sentence, clause, or phrase of this Resolution is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Resolution.
7. This Resolution shall take effect immediately upon adoption, authorizing staff to undertake all necessary implementation activities. The fees adopted herein shall become operative on July 1, 2026, consistent with Section 3 of this Resolution and Government Code Section 66017.
PASSED AND ADOPTED this day of 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
Suzanne Guzzetta, City Clerk Carmen Montano, Mayor
APPROVED AS TO FORM:
Christian Curtis, City Attorney
User and Regulatory Fees
Illustration of Proposed Fee Changes
Description Page
Building Safety Fees 1
Planning Fees 24
Planning - Neighborhood Beautification Fees 28
Engineering Fees 29
Utilities Service Fees 30
Fire Fees 34
Ambulance Fees 42
Police Fees 45
Animal Regulation Fees 47
Recreation Fees 49
Finance / Administrative Fees 63
City Clerk Fees 64
Information Technology Fees 65
City of Milpitas
Schedule of User and Regulatory Fees
City of Milpitas
BUILDING SAFETY - CONSTRUCTION
New Construction, Additions, Remodels
Current Fee Current Fee Proposed Fee Proposed Fee
Plan Review Inspection Plan Review Inspection Fee Change - Total Base Fee Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof
Proposed Total
Base Fee Change
($)
Proposed Total
Base Fee Change
(%) Note
Yearly
Inflator
1 Single-Family, Two-Family - New,
Additions, Remodels, Additional Dwelling
Units
[a],[b]
100 $297.13 $486.46 Y
200 $425.71 $729.69 $728.00 $729.00 $301.60 26% Y
300 $618.58 $972.92 $1,005.00 $972.00 $385.49 24% Y
400 $1,132.92 $1,337.77 $1,282.00 $1,458.00 $269.31 11% Y 500 $1,390.08 $175.15 $1,945.85 $194.58 $1,559.00 $166.20 $1,944.00 $194.40 $167.07 5% Y 1,000 $2,265.84 $205.73 $2,918.77 $194.58 $2,390.00 $221.60 $2,916.00 $194.40 $121.39 2% Y 1,500 $3,294.50 $205.73 $3,891.69 $291.88 $3,498.00 $221.60 $3,888.00 $291.60 $199.80 3% Y 2,000 $4,323.17 $175.15 $5,351.08 $389.17 $4,606.00 $183.60 $5,346.00 $388.80 $277.75 3% Y 2,500 $5,198.92 $154.30 $7,296.93 $389.17 $5,524.00 $166.20 $7,290.00 $388.80 $318.15 3% Y 3,000 $5,970.42 $87.58 $9,242.78 $170.26 $6,355.00 $91.80 $9,234.00 $170.10 $375.80 2% Y 4,000 $6,846.17 $102.87 $10,945.39 $243.23 $7,273.00 $110.80 $10,935.00 $243.00 $416.43 2% Y 5,000 $7,874.84 $51.43 $13,377.70 $121.62 $8,381.00 $55.40 $13,365.00 $121.50 $493.46 2% Y Tract or Repetitive Fees 25% of Original Same as Regular 25% of Original Same as Regular varies varies N Commercial / Multi-Family / Non-
Residential - New Construction, Tenant
Improvement, and Shell
[a],[b]
2 A-Assembly - New Construction
1,500 $4,792.00 $69.88 $12,237.56 $87.41 $5,334.00 $73.60 $12,150.00 $89.10 $454.44 3% Y 7,500 $8,985.01 $99.83 $17,482.22 $139.86 $9,750.00 $103.20 $17,496.00 $139.32 $778.77 3% Y 15,000 $16,472.52 $89.85 $27,971.56 $149.18 $17,490.00 $93.97 $27,945.00 $149.04 $990.93 2% Y 30,000 $29,950.03 $16.64 $50,348.80 $62.94 $31,585.00 $17.39 $50,301.00 $63.18 $1,587.17 2% Y 75,000 $37,437.54 $21.96 $78,670.00 $25.64 $39,412.00 $22.86 $78,732.00 $25.60 $2,036.46 2% Y 150,000 $53,910.05 $35.94 $97,900.45 $65.50 $56,554.00 $37.40 $97,929.00 $65.39 $2,672.50 2% Y 3 A-Assembly - Tenant Improvement
500 $1,797.50 $78.64 $3,405.23 $72.97 $2,113.00 $77.95 $3,402.00 $72.90 $312.26 6% Y 2,500 $3,370.32 $112.34 $4,864.62 $116.75 $3,672.00 $117.76 $4,860.00 $116.64 $297.06 4% Y 5,000 $6,178.92 $101.11 $7,783.39 $124.53 $6,616.00 $103.20 $7,776.00 $126.36 $429.69 3% Y 10,000 $11,234.40 $25.19 $14,010.10 $52.54 $11,776.00 $19.63 $14,094.00 $51.84 $625.49 2% Y 25,000 $15,012.27 $42.21 $21,890.78 $21.40 $14,720.00 $25.07 $21,870.00 $21.38 ($313.05) -1% Y 50,000 $25,565.23 $51.13 $27,241.86 $54.49 $20,988.00 $30.37 $27,216.00 $54.44 ($4,603.09) -9% Y Fee Description
Occupancy Classification /
Square Footage
1
City of Milpitas
BUILDING SAFETY - CONSTRUCTION
New Construction, Additions, Remodels
Current Fee Current Fee Proposed Fee Proposed Fee
Plan Review Inspection Plan Review Inspection Fee Change - Total Base Fee Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof
Proposed Total
Base Fee Change
($)
Proposed Total
Base Fee Change
(%) Note
Yearly
Inflator
Fee Description
Occupancy Classification /
Square Footage
4 B - Business - New Construction
1,000 $4,531.67 $97.83 $8,513.08 $91.21 $4,780.00 $103.48 $8,505.00 $91.13 $240.25 2% Y 5,000 $8,444.76 $134.84 $12,161.55 $145.94 $8,919.00 $143.72 $12,150.00 $145.80 $462.70 2% Y 10,000 $15,186.68 $119.90 $19,458.47 $155.67 $16,105.00 $128.13 $19,440.00 $155.52 $899.84 3% Y 20,000 $27,176.19 $22.13 $35,025.25 $65.67 $28,918.00 $23.66 $34,992.00 $65.61 $1,708.55 3% Y 50,000 $33,813.87 $34.78 $54,726.96 $32.11 $36,017.00 $37.26 $54,675.00 $32.08 $2,151.17 2% Y 100,000 $51,203.89 $51.20 $70,780.20 $70.78 $54,647.00 $54.85 $70,713.00 $70.71 $3,375.91 3% Y 5 B - Business - Tenant Improvement
500 $1,736.85 $75.99 $3,724.47 $79.81 $2,113.00 $73.60 $3,888.00 $72.90 $539.68 10% Y 2,500 $3,256.59 $108.55 $5,320.68 $127.70 $3,585.00 $114.28 $5,346.00 $126.36 $353.73 4% Y 5,000 $5,970.42 $97.70 $8,513.08 $136.21 $6,442.00 $103.20 $8,505.00 $136.08 $463.49 3% Y 10,000 $10,855.31 $18.09 $15,323.55 $57.46 $11,602.00 $19.63 $15,309.00 $58.32 $732.14 3% Y 25,000 $13,569.14 $23.88 $23,943.04 $23.41 $14,546.00 $25.07 $24,057.00 $23.33 $1,090.81 3% Y 50,000 $19,539.57 $39.08 $29,795.79 $59.59 $20,814.00 $41.02 $29,889.00 $59.38 $1,367.65 3% Y 6 E - Education - New Construction
500 $2,038.11 $89.17 $4,682.20 $100.33 $3,118.00 $123.85 $4,860.00 $97.20 $1,257.69 19% Y 2,500 $3,821.46 $127.38 $6,688.85 $160.53 $5,595.00 $76.92 $6,804.00 $155.52 $1,888.69 18% Y 5,000 $7,006.01 $114.64 $10,702.16 $171.23 $7,518.00 $121.24 $10,692.00 $174.96 $501.83 3% Y 10,000 $12,738.19 $21.23 $19,263.89 $72.24 $13,580.00 $22.63 $19,440.00 $71.28 $1,017.92 3% Y 25,000 $15,922.74 $28.02 $30,099.83 $29.43 $16,975.00 $28.68 $30,132.00 $29.16 $1,084.43 2% Y 50,000 $22,928.75 $45.86 $37,457.56 $74.91 $24,145.00 $46.93 $37,422.00 $74.22 $1,180.69 2% Y 7 E - Education - Tenant Improvement
100 $958.40 $209.65 $1,702.62 $182.42 $1,282.00 $277.00 $1,701.00 $182.25 $321.98 12% Y 500 $1,797.00 $299.50 $2,432.31 $291.88 $2,390.00 $239.00 $2,430.00 $291.60 $590.69 14% Y 1,000 $3,294.50 $269.55 $3,891.69 $311.34 $3,585.00 $285.70 $3,888.00 $340.20 $286.80 4% Y 2,000 $5,990.01 $49.92 $7,005.05 $131.34 $6,442.00 $61.20 $7,290.00 $121.50 $736.94 6% Y 5,000 $7,487.51 $65.89 $10,945.39 $53.51 $8,278.00 $69.96 $10,935.00 $53.46 $780.10 4% Y 10,000 $10,782.01 $107.82 $13,620.93 $136.21 $11,776.00 $114.48 $13,608.00 $136.08 $981.06 4% Y 8 F - Factory - New Construction
5,000 $6,589.01 $22.66 $9,729.24 $48.65 $6,996.00 $23.90 $9,720.00 $48.60 $397.76 2% Y 25,000 $11,120.68 $51.04 $19,458.47 $116.75 $11,776.00 $53.88 $19,440.00 $116.64 $636.85 2% Y 50,000 $23,881.69 $16.46 $48,646.18 $34.05 $25,246.00 $18.08 $48,600.00 $34.02 $1,318.12 2% Y 100,000 $32,111.03 $9.50 $65,672.35 $8.92 $34,284.00 $10.27 $65,610.00 $8.91 $2,110.62 2% Y 250,000 $46,359.47 $5.27 $79,050.05 $17.03 $49,693.00 $5.61 $78,975.00 $17.01 $3,258.48 3% Y 500,000 $59,530.56 $11.90 $121,615.46 $24.32 $63,717.00 $12.67 $121,500.00 $24.30 $4,070.97 2% Y 2
City of Milpitas
BUILDING SAFETY - CONSTRUCTION
New Construction, Additions, Remodels
Current Fee Current Fee Proposed Fee Proposed Fee
Plan Review Inspection Plan Review Inspection Fee Change - Total Base Fee Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof
Proposed Total
Base Fee Change
($)
Proposed Total
Base Fee Change
(%) Note
Yearly
Inflator
Fee Description
Occupancy Classification /
Square Footage
9 F - Factory - Tenant Improvement
2,000 $2,538.18 $21.50 $2,653.43 $22.11 $2,944.00 $21.86 $3,159.00 $18.23 $911.40 18% Y 10,000 $4,258.09 $51.60 $4,422.38 $53.07 $4,693.00 $53.50 $4,617.00 $51.03 $629.53 7% Y 20,000 $9,417.84 $17.09 $9,729.24 $17.69 $10,043.00 $18.88 $9,720.00 $18.23 $615.92 3% Y 40,000 $12,836.83 $9.57 $13,267.14 $10.13 $13,818.00 $10.45 $13,365.00 $10.13 $1,079.03 4% Y 100,000 $18,577.03 $5.48 $19,347.91 $5.53 $20,086.00 $5.71 $19,440.00 $5.59 $1,601.06 4% Y 200,000 $24,056.02 $12.03 $24,875.89 $12.43 $25,800.00 $12.55 $25,029.00 $12.57 $1,897.09 4% Y 10 H - Hazardous Materials - New
Construction
1,000 $5,180.22 $113.32 $9,577.22 $102.61 $5,888.00 $119.50 $9,720.00 $97.20 $850.56 6% Y 5,000 $9,712.92 $161.88 $13,681.74 $164.18 $10,668.00 $169.68 $13,608.00 $165.24 $881.34 4% Y 10,000 $17,807.02 $145.69 $21,890.78 $175.13 $19,152.00 $154.80 $21,870.00 $174.96 $1,324.20 3% Y 20,000 $32,376.40 $26.98 $39,403.41 $73.88 $34,632.00 $28.86 $39,366.00 $73.71 $2,218.19 3% Y 50,000 $40,470.50 $35.61 $61,567.83 $30.10 $43,290.00 $37.61 $61,479.00 $30.13 $2,730.68 3% Y 100,000 $58,277.51 $58.28 $76,617.74 $76.62 $62,094.00 $61.55 $76,545.00 $76.70 $3,743.74 3% Y 11 H - Hazardous Materials - Tenant
Improvement
1,000 $2,590.11 $56.66 $5,107.85 $54.73 $2,944.00 $57.58 $5,103.00 $54.68 $349.04 5% Y 5,000 $4,856.46 $80.94 $7,296.93 $87.56 $5,247.00 $84.84 $7,290.00 $87.48 $383.61 3% Y 10,000 $8,903.51 $72.85 $11,675.08 $93.40 $9,489.00 $78.27 $11,664.00 $92.34 $574.41 3% Y 20,000 $16,188.20 $13.49 $21,015.15 $39.40 $17,316.00 $14.43 $20,898.00 $39.69 $1,010.65 3% Y 50,000 $20,235.25 $17.81 $32,836.17 $16.05 $21,645.00 $18.98 $32,805.00 $16.04 $1,378.58 3% Y 100,000 $29,138.76 $29.14 $40,862.80 $40.86 $31,134.00 $31.05 $40,824.00 $40.82 $1,956.45 3% Y 12 I - Licensed Clinics - New Construction
2,000 $3,113.80 $34.06 $6,384.81 $34.20 $3,672.00 $37.89 $6,561.00 $33.41 $734.39 8% Y 10,000 $5,838.37 $48.65 $9,121.16 $54.73 $6,703.00 $52.47 $9,234.00 $53.46 $977.47 7% Y 20,000 $10,703.68 $43.79 $14,593.86 $58.38 $11,950.00 $48.32 $14,580.00 $58.32 $1,232.47 5% Y 40,000 $19,461.23 $8.11 $26,268.94 $24.63 $21,613.00 $8.89 $26,244.00 $24.71 $2,126.83 5% Y 100,000 $24,326.54 $10.70 $41,045.22 $10.03 $26,947.00 $11.60 $41,067.00 $9.96 $2,642.24 4% Y 200,000 $35,030.22 $17.52 $51,078.49 $25.54 $38,549.00 $18.99 $51,030.00 $25.36 $3,470.29 4% Y 13 I - Licensed Clinics - Tenant Improvement
1,000 $1,257.65 $27.51 $2,660.34 $28.50 $2,390.00 $50.65 $3,888.00 $54.68 $2,360.01 60% Y 5,000 $2,358.09 $39.30 $3,800.48 $45.61 $4,416.00 $68.22 $6,075.00 $68.04 $4,332.42 70% Y 10,000 $4,323.17 $35.37 $6,080.77 $48.65 $7,827.00 $61.65 $9,477.00 $70.47 $6,900.06 66% Y 20,000 $7,860.31 $6.55 $10,945.39 $20.52 $13,992.00 $11.66 $16,524.00 $32.40 $11,710.30 62% Y 50,000 $9,825.39 $8.65 $17,102.17 $8.36 $17,490.00 $15.65 $26,244.00 $13.12 $16,806.44 62% Y 100,000 $14,148.56 $14.15 $21,282.71 $21.29 $25,317.00 $25.61 $32,805.00 $33.41 $22,690.73 64% Y 3
City of Milpitas
BUILDING SAFETY - CONSTRUCTION
New Construction, Additions, Remodels
Current Fee Current Fee Proposed Fee Proposed Fee
Plan Review Inspection Plan Review Inspection Fee Change - Total Base Fee Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof
Proposed Total
Base Fee Change
($)
Proposed Total
Base Fee Change
(%) Note
Yearly
Inflator
Fee Description
Occupancy Classification /
Square Footage
14 M - Mercantile - New Construction
500 $2,575.95 $112.70 $5,320.68 $114.01 $3,118.00 $123.85 $5,346.00 $121.50 $567.37 7% Y 2,500 $4,829.91 $161.00 $7,600.97 $182.42 $5,595.00 $165.56 $7,776.00 $174.96 $940.12 8% Y 5,000 $8,854.84 $144.90 $12,161.55 $194.58 $9,734.00 $151.00 $12,150.00 $194.40 $867.61 4% Y 10,000 $16,099.71 $26.83 $21,890.78 $82.09 $17,284.00 $28.86 $21,870.00 $82.62 $1,163.50 3% Y 25,000 $20,124.64 $35.42 $34,204.35 $33.44 $21,613.00 $36.85 $34,263.00 $33.05 $1,547.01 3% Y 50,000 $28,979.48 $57.96 $42,565.41 $85.13 $30,825.00 $60.30 $42,525.00 $84.12 $1,805.11 3% Y 15 M - Mercantile - Tenant Improvement
250 $1,182.84 $103.50 $2,128.27 $91.21 $1,559.00 $91.80 $2,187.00 $97.20 $434.89 13% Y 1,250 $2,217.82 $147.85 $3,040.39 $145.94 $2,477.00 $162.08 $3,159.00 $136.08 $377.79 7% Y 2,500 $4,066.00 $133.07 $4,864.62 $155.67 $4,503.00 $139.92 $4,860.00 $155.52 $432.38 5% Y 5,000 $7,392.73 $24.64 $8,756.31 $65.67 $8,001.00 $28.17 $8,748.00 $64.80 $599.95 4% Y 12,500 $9,240.92 $32.53 $13,681.74 $26.76 $10,114.00 $34.63 $13,608.00 $27.22 $799.34 3% Y 25,000 $13,306.92 $53.22 $17,026.16 $68.10 $14,443.00 $56.67 $17,010.00 $69.28 $1,119.91 4% Y 16 R-1 - Residential Hotels - New
Construction
2,000 $11,525.10 $126.06 $29,263.72 $156.77 $12,536.00 $135.93 $29,160.00 $157.95 $907.18 2% Y 10,000 $21,609.57 $180.08 $41,805.32 $250.83 $23,410.00 $190.10 $41,796.00 $250.29 $1,791.12 3% Y 20,000 $39,617.54 $162.07 $66,888.50 $267.55 $42,420.00 $173.84 $66,825.00 $267.30 $2,738.95 3% Y 40,000 $72,031.90 $30.01 $120,399.31 $112.87 $77,187.00 $32.12 $120,285.00 $113.00 $5,040.80 3% Y 100,000 $90,039.87 $39.62 $188,123.92 $45.99 $96,458.00 $42.42 $188,082.00 $45.93 $6,376.21 2% Y 200,000 $129,657.41 $64.83 $234,109.76 $117.05 $138,878.00 $69.42 $234,009.00 $116.90 $9,119.82 3% Y 17 R-1 - Residential Hotels - Tenant
Improvement
500 $2,739.74 $119.86 $6,810.47 $145.94 $2,944.00 $129.00 $6,804.00 $145.80 $197.80 2% Y 2,500 $5,137.01 $171.23 $9,729.24 $233.50 $5,524.00 $180.76 $9,720.00 $233.28 $377.76 3% Y 5,000 $9,417.84 $154.11 $15,566.78 $249.07 $10,043.00 $167.62 $15,552.00 $247.86 $610.38 2% Y 10,000 $17,123.35 $28.54 $28,020.20 $105.08 $18,424.00 $30.71 $27,945.00 $105.30 $1,225.45 3% Y 25,000 $21,404.19 $37.67 $43,781.57 $42.81 $23,030.00 $40.17 $43,740.00 $42.77 $1,584.24 2% Y 50,000 $30,822.03 $61.64 $54,483.73 $108.97 $33,073.00 $65.73 $54,432.00 $108.86 $2,199.24 3% Y 18 R-2 - Residential Multi-Family - New
Construction
2,000 $24,107.16 $12.62 $37,244.74 $199.53 $26,109.00 $14.74 $37,179.00 $200.48 $1,936.11 3% Y 10,000 $25,116.39 $209.30 $53,206.76 $319.24 $27,288.00 $220.57 $53,217.00 $318.33 $2,181.84 3% Y 20,000 $46,046.72 $188.37 $85,130.82 $340.52 $49,345.00 $201.54 $85,050.00 $340.20 $3,217.46 2% Y 40,000 $83,721.30 $34.88 $153,235.48 $143.66 $89,652.00 $37.66 $153,090.00 $143.78 $5,785.22 2% Y 100,000 $104,651.63 $46.05 $239,430.44 $58.53 $112,247.00 $49.35 $239,355.00 $58.32 $7,519.93 2% Y 200,000 $150,698.34 $75.35 $297,957.88 $148.98 $161,592.00 $80.75 $297,675.00 $148.45 $10,610.77 2% Y 4
City of Milpitas
BUILDING SAFETY - CONSTRUCTION
New Construction, Additions, Remodels
Current Fee Current Fee Proposed Fee Proposed Fee
Plan Review Inspection Plan Review Inspection Fee Change - Total Base Fee Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof
Proposed Total
Base Fee Change
($)
Proposed Total
Base Fee Change
(%) Note
Yearly
Inflator
Fee Description
Occupancy Classification /
Square Footage
19 R-2 - Residential Multi-Family - Tenant
Improvement
500 $3,487.86 $152.59 $7,448.95 $159.62 $3,775.00 $170.55 $7,533.00 $157.95 $371.19 3% Y 2,500 $6,539.73 $217.99 $10,641.35 $255.39 $7,186.00 $225.08 $10,692.00 $252.72 $696.91 4% Y 5,000 $11,989.51 $196.19 $17,026.16 $272.42 $12,813.00 $211.94 $17,010.00 $272.16 $807.32 3% Y 10,000 $21,799.11 $36.33 $30,647.10 $114.93 $23,410.00 $38.09 $30,618.00 $115.02 $1,581.79 3% Y 25,000 $27,248.89 $47.96 $47,886.09 $46.82 $29,124.00 $51.25 $47,871.00 $46.66 $1,860.02 2% Y 50,000 $39,238.41 $78.48 $59,591.58 $119.18 $41,937.00 $83.87 $59,535.00 $118.76 $2,642.02 3% Y 20 R-4 - Care / Assisted Living - New
Construction
2,000 $7,036.37 $76.96 $15,962.03 $85.51 $7,550.00 $83.99 $16,038.00 $85.05 $589.60 3% Y 10,000 $13,193.20 $109.94 $22,802.90 $136.82 $14,269.00 $115.31 $22,842.00 $136.08 $1,114.91 3% Y 20,000 $24,187.53 $98.95 $36,484.64 $145.94 $25,800.00 $105.97 $36,450.00 $145.80 $1,577.84 3% Y 40,000 $43,977.32 $18.32 $65,672.35 $61.57 $46,994.00 $19.65 $65,610.00 $61.56 $2,954.33 3% Y 100,000 $54,971.65 $24.19 $102,613.05 $25.08 $58,786.00 $25.80 $102,546.00 $25.03 $3,747.31 2% Y 200,000 $79,159.17 $39.58 $127,696.24 $63.85 $84,586.00 $42.22 $127,575.00 $63.71 $5,305.59 3% Y 21 R-4 - Care / Assisted Living - Tenant
Improvement
1,000 $3,427.20 $74.97 $8,513.08 $91.21 $3,775.00 $85.28 $8,505.00 $91.13 $339.71 3% Y 5,000 $6,426.01 $107.10 $12,161.55 $145.94 $7,186.00 $112.54 $12,150.00 $145.80 $748.45 4% Y 10,000 $11,781.01 $96.39 $19,458.47 $155.67 $12,813.00 $105.97 $19,440.00 $155.52 $1,013.51 3% Y 20,000 $21,420.02 $17.85 $35,025.25 $65.67 $23,410.00 $19.05 $34,992.00 $65.61 $1,956.72 3% Y 50,000 $26,775.03 $23.56 $54,726.96 $26.76 $29,124.00 $25.63 $54,675.00 $26.73 $2,297.01 3% Y 100,000 $38,556.04 $38.56 $68,104.66 $68.10 $41,937.00 $41.93 $68,040.00 $68.04 $3,316.30 3% Y 22 S-1 - Storage Moderate Hazard - New
Construction
1,000 $4,191.50 $91.69 $7,981.01 $85.51 $4,780.00 $103.48 $8,019.00 $85.05 $626.49 5% Y 5,000 $7,859.05 $130.98 $11,401.45 $136.82 $8,919.00 $138.18 $11,421.00 $136.08 $1,079.50 6% Y 10,000 $14,408.27 $117.89 $18,242.32 $145.94 $15,828.00 $125.36 $18,225.00 $145.80 $1,402.42 4% Y 20,000 $26,196.85 $21.83 $32,836.17 $61.57 $28,364.00 $23.66 $32,805.00 $61.56 $2,135.98 4% Y 50,000 $32,746.06 $28.82 $51,306.52 $25.08 $35,463.00 $30.61 $51,273.00 $25.27 $2,683.42 3% Y 100,000 $47,154.32 $47.15 $63,848.12 $63.85 $50,769.00 $50.09 $63,909.00 $64.33 $3,675.56 3% Y 5
City of Milpitas
BUILDING SAFETY - CONSTRUCTION
New Construction, Additions, Remodels
Current Fee Current Fee Proposed Fee Proposed Fee
Plan Review Inspection Plan Review Inspection Fee Change - Total Base Fee Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof Base Fee
Fee Per
Add'l 100 SF or
Fraction Thereof
Proposed Total
Base Fee Change
($)
Proposed Total
Base Fee Change
(%) Note
Yearly
Inflator
Fee Description
Occupancy Classification /
Square Footage
23 S-2 - Storage Low Hazard - New
Construction
1,000 $2,305.02 $50.42 $4,682.20 $50.17 $4,780.00 $103.48 $8,019.00 $85.05 $5,811.78 83% Y 5,000 $4,321.91 $72.03 $6,688.85 $80.27 $8,919.00 $138.18 $11,421.00 $136.08 $9,329.24 85% Y 10,000 $7,923.51 $64.83 $10,702.16 $85.62 $15,828.00 $125.36 $18,225.00 $145.80 $15,427.33 83% Y 20,000 $14,406.38 $12.01 $19,263.89 $36.12 $28,364.00 $23.66 $32,805.00 $61.56 $27,498.73 82% Y 50,000 $18,007.97 $15.85 $30,099.83 $14.72 $35,463.00 $30.61 $51,273.00 $25.27 $38,628.20 80% Y 100,000 $25,931.48 $25.93 $37,457.56 $37.46 $50,769.00 $50.09 $63,909.00 $64.33 $51,288.96 81% Y 24 S - Storage - Tenant Improvement
500 $1,706.52 $74.66 $2,926.37 $62.71 $2,113.00 $73.60 $2,916.00 $60.75 $396.10 9% Y 2,500 $3,199.73 $106.66 $4,180.53 $100.33 $3,585.00 $114.28 $4,131.00 $106.92 $335.74 5% Y 5,000 $5,866.17 $95.99 $6,688.85 $107.02 $6,442.00 $106.68 $6,804.00 $106.92 $690.98 6% Y 10,000 $10,665.77 $17.78 $12,039.93 $45.15 $11,776.00 $19.63 $12,150.00 $43.74 $1,220.30 5% Y 25,000 $13,332.21 $23.46 $18,812.39 $18.39 $14,720.00 $25.77 $18,711.00 $18.47 $1,286.40 4% Y 50,000 $19,198.38 $38.40 $23,410.98 $46.82 $21,162.00 $42.17 $23,328.00 $47.01 $1,880.64 4% Y 25 U - Utility - Misc - New Construction
150 $988.73 $144.19 $1,809.03 $129.22 $1,646.00 $167.50 $1,944.00 $162.00 $792.24 28% Y 750 $1,853.87 $205.99 $2,584.33 $206.75 $2,651.00 $159.33 $2,916.00 $162.00 $1,128.81 25% Y 1,500 $3,398.75 $185.39 $4,134.93 $220.53 $3,846.00 $190.47 $4,131.00 $226.80 $443.32 6% Y 3,000 $6,179.55 $34.33 $7,442.87 $93.04 $6,703.00 $32.71 $7,533.00 $91.80 $613.58 5% Y 7,500 $7,724.44 $45.32 $11,629.48 $37.90 $8,175.00 $50.33 $11,664.00 $38.88 $485.08 3% Y 15,000 $11,123.19 $74.16 $14,472.24 $96.48 $11,950.00 $82.37 $14,580.00 $98.97 $934.57 4% Y 26 U - Utility - Misc - Tenant Improvement
100 $659.15 $144.19 $1,276.96 $136.82 $1,005.00 $160.25 $1,458.00 $121.50 $526.89 27% Y 500 $1,235.91 $205.99 $1,824.23 $218.91 $1,646.00 $183.60 $1,944.00 $194.40 $529.86 17% Y 1,000 $2,265.84 $185.39 $2,918.77 $233.50 $2,564.00 $202.60 $2,916.00 $243.00 $295.39 6% Y 2,000 $4,119.70 $34.33 $5,253.79 $98.51 $4,590.00 $30.60 $5,346.00 $97.20 $562.51 6% Y 5,000 $5,149.63 $45.32 $8,209.04 $40.13 $5,508.00 $47.80 $8,262.00 $38.88 $411.33 3% Y 10,000 $7,415.46 $74.16 $10,215.70 $102.16 $7,898.00 $78.22 $10,206.00 $98.97 $472.84 3% Y 27 Shell Building
5,000 $6,227.59 $27.25 $11,705.49 $25.08 $6,719.00 $30.39 $11,664.00 $25.52 $449.92 3% Y 25,000 $11,676.74 $38.92 $16,722.13 $40.13 $12,797.00 $40.93 $16,767.00 $39.85 $1,165.13 4% Y 50,000 $21,407.36 $35.03 $26,755.40 $42.81 $23,030.00 $37.61 $26,730.00 $42.77 $1,597.24 3% Y 100,000 $38,922.46 $6.49 $48,159.72 $18.06 $41,834.00 $6.88 $48,114.00 $18.14 $2,865.81 3% Y 250,000 $48,653.08 $8.56 $75,249.57 $7.36 $52,154.00 $9.07 $75,330.00 $7.29 $3,581.35 3% Y 500,000 $70,060.44 $14.01 $93,643.91 $18.73 $74,836.00 $14.84 $93,555.00 $18.56 $4,686.66 3% Y [a] Amounts exclude City of Milpitas standard permitting fees and State of California fees. [b] Each fee listed in this schedule is based on the estimated service time required to perform a standard service request. Additional fees may be charged on an hourly basis should the staff time spent exceed the allotted time based on the fees charged. 6
City of Milpitas
BUILDING SAFETY - MISCELLANEOUS
Current Fee Cost of Service Proposed Fee
Proposed Cost
Recovery Charge Basis
Proposed
Change ($)
Proposed
Change (%) Note
Yearly
Inflator
MISCELLANEOUS FEES - RESIDENTIAL [b]
Combination Permits
1 Attached Garage - 1 to 3 cars $1,466 $1,457 $1,457 100% ($9) -1% [a] Y 2 Detached Garage or Accessory Structure $1,260 $1,457 $1,457 100% $197 16% [a] Y 3 Bathroom Remodel (1 or more if inspected at same time) $1,074 $1,059 $1,059 100% ($15) -1% [a] Y 4 Kitchen Remodel $1,074 $1,059 $1,059 100% ($15) -1% [a] Y 5 Kitchen and Bathroom Remodel (1 or more bathroom if inspected at same time)
$1,560 $1,545 $1,545 100% ($16) -1% [a] Y
6 Patio Enclosure / Sunroom $1,446 $1,440 $1,440 100% ($6) 0% [a] Y 7 Garage conversion $1,381 $1,371 $1,371 100% ($11) -1% [a] Y 8 Green House $1,138 $1,128 $1,128 100% ($10) -1% [a] Y 9 Patio Cover $1,138 $1,128 $1,128 100% ($10) -1% [a] Y 10 Window, Skylight or Exterior Door Replacement
a) Frame to remain (Retrofit) (1-9) $952 $209 $209 100% ($744) -78% [a] Y b) Frame to remain (Retrofit) (10+) $952 $330 $330 100% ($622) -65% [a] Y c) Frame replaced (1-3) $952 $330 $330 100% ($622) -65% [a] Y d) Frame replaced (4-10) $952 $573 $573 100% ($379) -40% [a] Y e) Frame replaced (11-20) $952 $816 $816 100% ($136) -14% [a] Y f) Frame replaced (20+) $952 $1,059 $1,059 100% $107 11% [a] Y Miscellaneous Construction
11 Wood Fences over 7’ high, concrete / masonry over 4’ high $847 $850 $850 100% $3 0% [a] Y 12 Sound Wall $1,470 $1,492 $1,492 100% $22 1% [a] Y
13 Structural Roof Conversions $2.26 per SF $1,232 $1,232 100% varies varies [a] Y 14 AC Condenser Replacement $304 $304 $304 100% ($0) 0% Y 15 Furnace Replacement $365 $365 $365 100% ($0) 0% Y
16 Water Heater Replacement $365 $365 $365 100% ($0) 0% Y Fee Description
7