Agenda packet — Milpitas City Council, April 21, 2026 (part 6 of 6)

City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Public Works - Utilities Recurring Expenditures [a]
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 450 Sewer M&O 910 Non-Departmental 4124 Leave Cashout $25,000 ($25,000) $0 450 Sewer M&O 910 Non-Departmental 4132 Group Insurance $1,545 ($1,545) $0 450 Sewer M&O 910 Non-Departmental 4136 Unemployment $1,500 ($1,500) $0 450 Sewer M&O 910 Non-Departmental 4137 MOU Contractual Agreements $47,171 ($47,171) $0 450 Sewer M&O 910 Non-Departmental 4237 Contractual Services $26,650 ($26,650) $0 450 Sewer M&O 910 Non-Departmental 4239 Audit Fees $12,500 ($12,500) $0 450 Sewer M&O 910 Non-Departmental 4253 ABAG Attorney's Fees $100,000 ($100,000) $0 450 Sewer M&O 910 Non-Departmental 4254 ABAG Settlements $70,000 ($70,000) $0 450 Sewer M&O 910 Non-Departmental 4421 Utilities-Gas $10,000 ($10,000) $0 450 Sewer M&O 910 Non-Departmental 4422 Utilities-Electric $294,000 ($294,000) $0 450 Sewer M&O 910 Non-Departmental 4423 Utilities - Water $31,000 ($31,000) $0 450 Sewer M&O 910 Non-Departmental 4429 Treatment Plant, M & O $7,568,416 ($7,568,416) $0 450 Sewer M&O 910 Non-Departmental 4509 Tuition Reimbursement $3,000 ($3,000) $0 450 Sewer M&O 910 Non-Departmental 4602 Liability Insurance $631,918 ($631,918) $0 450 Sewer M&O 910 Non-Departmental 4610 Uncollectible Accounts $50,000 ($50,000) $0 450 Sewer M&O 910 Non-Departmental 4611 Collection Fees $6,000 ($6,000) $0 Total $8,878,700 ($8,878,700) $0
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 450 Sewer M&O 920 Debt Service 4701 Retirement of Principal $1,175,000 ($1,175,000) $0 450 Sewer M&O 920 Debt Service 4711 Interest Expense $1,249,825 ($1,249,825) $0 Total $2,424,825 ($2,424,825) $0
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 450 Sewer M&O 930 Equipment to be Depreciated 4851 Vehicles $45,109 ($45,109) $0 Total $45,109 ($45,109) $0
Appendix I: p. 67

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City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Public Works - Utilities Recurring Expenditures [a]
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 450 Sewer M&O 400 / 420 Public Works Admin 4111 Permanent $420,470 $0 $420,470 450 Sewer M&O 400 / 420 Public Works Admin 4112 Temporary $30,000 $0 $30,000 450 Sewer M&O 400 / 420 Public Works Admin 4113 Overtime $6,000 $0 $6,000 450 Sewer M&O 400 / 420 Public Works Admin 4121 Allowances $1,980 $0 $1,980 450 Sewer M&O 400 / 420 Public Works Admin 4131 PERS $143,860 $0 $143,860 450 Sewer M&O 400 / 420 Public Works Admin 4132 Group Insurance $48,170 $0 $48,170 450 Sewer M&O 400 / 420 Public Works Admin 4133 Medicare-Employer's Contributi $6,561 $0 $6,561 450 Sewer M&O 400 / 420 Public Works Admin 4135 Worker's Compensation $6,453 $0 $6,453 450 Sewer M&O 400 / 420 Public Works Admin 4138 Deferred Comp-Employer Contrib $2,205 $0 $2,205 450 Sewer M&O 400 / 420 Public Works Admin 4139 PARS $450 $0 $450 450 Sewer M&O 400 / 420 Public Works Admin 4146 Short Term Disability $206 $0 $206 450 Sewer M&O 400 / 420 Public Works Admin 4161 Retiree Medical Reserve $3,553 $0 $3,553 450 Sewer M&O 400 / 420 Public Works Admin 4237 Contractual Services $31,560 ($31,560) $0 450 Sewer M&O 400 / 420 Public Works Admin 4501 Memberships & Dues $10,855 $0 $10,855 450 Sewer M&O 400 / 420 Public Works Admin 4503 Training and Registration $18,200 $0 $18,200 Total $730,523 ($31,560) $698,963
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 450 Sewer M&O 421 Street Maintenance 4111 Permanent $43,967 $0 $43,967 450 Sewer M&O 421 Street Maintenance 4131 PERS $15,045 $0 $15,045 450 Sewer M&O 421 Street Maintenance 4132 Group Insurance $13,513 $0 $13,513 450 Sewer M&O 421 Street Maintenance 4133 Medicare-Employer's Contributi $638 $0 $638 450 Sewer M&O 421 Street Maintenance 4135 Worker's Compensation $611 $0 $611 450 Sewer M&O 421 Street Maintenance 4146 Short Term Disability $30 $0 $30 450 Sewer M&O 421 Street Maintenance 4161 Retiree Medical Reserve $639 $0 $639 Total $74,443 $0 $74,443
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City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Public Works - Utilities Recurring Expenditures [a]
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 450 Sewer M&O 423 Utility Maintenance 4111 Permanent $713,690 $0 $713,690 450 Sewer M&O 423 Utility Maintenance 4113 Overtime $45,500 $0 $45,500 450 Sewer M&O 423 Utility Maintenance 4121 Allowances $5,345 $0 $5,345 450 Sewer M&O 423 Utility Maintenance 4122 Standby Pay MEA $15,231 $0 $15,231 450 Sewer M&O 423 Utility Maintenance 4131 PERS $246,044 $0 $246,044 450 Sewer M&O 423 Utility Maintenance 4132 Group Insurance $176,376 $0 $176,376 450 Sewer M&O 423 Utility Maintenance 4133 Medicare-Employer's Contributi $10,426 $0 $10,426 450 Sewer M&O 423 Utility Maintenance 4135 Worker's Compensation $10,065 $0 $10,065 450 Sewer M&O 423 Utility Maintenance 4146 Short Term Disability $471 $0 $471 450 Sewer M&O 423 Utility Maintenance 4161 Retiree Medical Reserve $10,535 $0 $10,535 450 Sewer M&O 423 Utility Maintenance 4211 Equipment Replacement Amortiza $309,553 ($309,553) $0 450 Sewer M&O 423 Utility Maintenance 4221 Office Supplies $2,124 $0 $2,124 450 Sewer M&O 423 Utility Maintenance 4223 Departmental Supplies $6,155 ($6,155) $0 450 Sewer M&O 423 Utility Maintenance 4224 Maintenance Supplies $51,740 ($51,740) $0 450 Sewer M&O 423 Utility Maintenance 4225 Health & Safety Supplies $16,120 $0 $16,120 450 Sewer M&O 423 Utility Maintenance 4237 Contractual Services $134,986 ($134,986) $0 450 Sewer M&O 423 Utility Maintenance 4241 Repair & Maintenance $50,000 ($50,000) $0 450 Sewer M&O 423 Utility Maintenance 4412 Computer Data Lines $5,200 $0 $5,200 450 Sewer M&O 423 Utility Maintenance 4501 Memberships & Dues $3,000 $0 $3,000 450 Sewer M&O 423 Utility Maintenance 4502 Professional Licensing $1,000 $0 $1,000 450 Sewer M&O 423 Utility Maintenance 4503 Training and Registration $8,498 $0 $8,498 450 Sewer M&O 423 Utility Maintenance 4506 Meals for Meetings $500 $0 $500 450 Sewer M&O 423 Utility Maintenance 4931 Hydrants $31,000 ($31,000) $0 450 Sewer M&O 423 Utility Maintenance 4932 Meters $10,000 ($10,000) $0 Total $1,863,559 ($593,434) $1,270,125
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 450 Sewer M&O 427 Facilities Maintenance 4242 Rents & Leases $10,000 ($10,000) $0 Total $10,000 ($10,000) $0
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City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Public Works - Utilities Allocation of Citywide Overhead
Description
C'wide OH
Rate Mod Op Exp
Allocation of
C'wide OH Note
Citywide Overhead Allocation 16.6% $9,001,353 $1,494,225 [b] Allocation of Total Costs
Description Total Note
Direct Expenses $9,001,353
Allocation of Citywide Overhead $1,494,225
Total $10,495,578
Calculation of Fully-Burdened Hourly Rate
Description Total
Costs $10,495,578
Direct Hours 51,499
Fully-Burdened Hourly Rate $204
Calculation of Cost Multiplier for Fully-Burdened Hourly Rate (Apply to Base Salary Cost Per Hour) Description FTE
Annual Hours
Per FTE
Total Annual
Hours
Estimated
Salaries
Hourly Wage
Rate Only
Assuming Total
Annual Hours
Fully-Burdened
Hourly Rate
Indirect Cost
Rate Multiplier
(ICR)
Public Works - Utilities 40.76 2,080 84,781 $5,182,721 $61 $204 3.34 Appendix I: p. 72

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City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Public Works - Utilities Calculation of Fully-Burdened Hourly Rate by Position
Position Total Salaries Total FTE
Avg Salary
Per FTE
Avg Salary
Per Hour
ICR for Fully-
Burdened
Hourly Rate
Fully-Burdened
Hourly Rate
Public Works Director $184,854 0.70 $264,077 $127 3.34 $424 Deputy Public Works Director $159,461 0.70 $227,802 $110 3.34 $365 Princ Civil Engineer $185,266 1.00 $185,266 $89 3.34 $297 Finance Manager $136,531 0.75 $182,042 $88 3.34 $292 PW Division Mgr. - Utl. $140,608 0.80 $175,760 $85 3.34 $282 Senior Administrative Analyst $205,124 1.35 $151,944 $73 3.34 $244 Envir & Regulatory Comply Spec $106,055 0.70 $151,507 $73 3.34 $243 Senior Public Works Lead $224,858 1.50 $149,906 $72 3.34 $241 Environmental Inspector $111,712 0.75 $148,949 $72 3.34 $239 Assistant Engineer $438,547 3.00 $146,182 $70 3.34 $235 Senior Accountant $110,040 0.80 $137,550 $66 3.34 $221 Equip Maint Worker III - 40 $258,935 1.90 $136,282 $66 3.34 $219 Water System Operator - 40 $406,349 3.00 $135,450 $65 3.34 $217 Administrative Analyst II $91,612 0.70 $130,874 $63 3.34 $210 SCADA Technician $86,208 0.67 $128,669 $62 3.34 $206
Cross Connection Specialist $126,235 1.00 $126,235 $61 3.34 $203 Equip Maint Worker II - 40 $120,952 1.00 $120,952 $58 3.34 $194 Assistant Water Operator - 40 $116,617 0.97 $120,224 $58 3.34 $193 Administrative Analyst I $118,518 1.00 $118,518 $57 3.34 $190 Engineering Aide $116,251 1.00 $116,251 $56 3.34 $187 Maintenance Worker III - 40 $523,369 4.67 $112,070 $54 3.34 $180 Senior Accounting Technician $85,047 0.80 $106,309 $51 3.34 $171 Maint Worker II-40 $368,706 3.75 $98,322 $47 3.34 $158 Water Meter Technician II - 40 $97,469 1.00 $97,469 $47 3.34 $156 Accounting Technician II $217,480 2.25 $96,658 $46 3.34 $155 Office Specialist $48,329 0.50 $96,658 $46 3.34 $155 Maint Worker I-40 $196,676 2.20 $89,398 $43 3.34 $143 Water Meter Technician I - 40 $88,608 1.00 $88,608 $43 3.34 $142 Accounting Technician I $70,287 0.80 $87,859 $42 3.34 $141 Office Asst II $42,016 0.50 $84,032 $40 3.34 $135 [a] Source: FY 25/26 Adopted Budget.
[b] Source: Citywide overhead cost allocation plan.

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1.00 1.00 $0 $0 $0 $270 $0 $0 $0 $270
Appendix I: p. 74

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City of Milpitas
User and Regulatory Fee Study
Cost of Service Calculation - Utilities Service Fees
Service Time
Fee Description
Utilities
1 Service Request and Basic Inspection
2 Discontinuance of Service
3 Meter Removal / Installation
a) Less than 2"
b) Greater than or Equal to 2"
4 Water Meter Testing
a) Residential Deposit
b) Commercial Deposit
5 Hydrant Flow Test
a) Two or Fewer Hydrants
b) Three Hydrants
c) Four Hydrants
6 Sewer Lateral Inspection
a) Visual Inspection
b) Video Inspection - Residential
c) Video Inspection - Commercial (per hour)
7 Backflow Prevention Assembly Service Fee
8 Backflow Prevention Assembly Administration /
Record Filing Fee
9 Backflow Installation, Removal, and Relocation
Testing Company Fee (per company)
10 Backflow Tag and Geolocating Fee
11 Sewer Flow Adjustment Application (Initial
Application and Annual Renewal) (per hour)
Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery
Proposed
Change
($)
Proposed
Change
(%) Note
$145 99% $148 100% $2 1%
$145 99% $148 100% $2 1%
$117 65% $180 100% $63 54%
$345 96% $360 100% $15 4%
$110 $180 $70 64% [a]
$300 $360 $60 20% [a]
$722 102% $705 100% ($17) -2%
$749 86% $874 100% $125 17%
$780 75% $1,043 100% $263 34%
$117 56% $209 100% $92 78%
$509 115% $442 100% ($67) -13%
$761 184% $413 100% ($348) -46%
Actual Cost;
per hour
$203 100% varies varies [b]
Actual Cost;
per hour
$60 100% varies varies [c]
Actual Cost;
per hour
$264 100% varies varies [d]
Actual Cost;
per hour
$305 plus $2
per assembly
100% varies varies [e]
Actual Cost;
per hour
$270 100% varies varies
Appendix I: p. 75

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City of Milpitas
User and Regulatory Fee Study
Cost of Service Calculation - Utilities Service Fees
Fully-Burdened Hourly Rate
$115 $158 $180 $270 $203 $194 $219
Service Time Cost of Service
Fee Description
Util Cust
Svc Rep
Maint
Worker II
Maint
Worker III
Assoc
Engineer
Cross
Connection
Spec
Equip
Maint
Worker II
Equip
Maint
Worker III Total
Util Cust
Svc Rep
Maint
Worker II
Maint
Worker III
Assoc
Engineer
Cross
Connection
Spec
Equip
Maint
Worker II
Equip
Maint
Worker III Total
12 Late Payment Penalty Fee (% of amount due)
13 Final Notice Penalty
14 Discontinuance of Service Warning Notice 0.08 0.08 0.17 $10 $13 $0 $0 $0 $0 $0 $23 15 Restoration Fee - During Normal Operating Hours
a) Low Income 0.50 0.50 1.00 $58 $0 $90 $0 $0 $0 $0 $148 b) All Others 0.50 0.50 1.00 $58 $0 $90 $0 $0 $0 $0 $148 16 Restoration Fee - During Non-Operational Hours
a) Low Income 0.50 2.00 2.50 $58 $0 $360 $0 $0 $0 $0 $418 b) All Others 0.50 2.00 2.50 $58 $0 $360 $0 $0 $0 $0 $418 [g] Fee based on 2020 base year amount, adjusted to
account for authorized annual inflationary adjustments
detailed in footnote [f].
[a] If meter is not accurate, deposit is refunded. If meter has been tampered with, the resident or business is
charged for the repair.
[f] For residential customers who demonstrate to the City a household income below 200 percent of the federal
poverty line, the City will limit any service restoration charges during normal operating hours to fifty dollars
($50), and during nonoperational hours to one hundred
fifty dollars ($150) for 2020. The limits will only apply if the City’s service restoration charges actually exceed these amounts. These limits are subject to an annual adjustment for changes in the Bureau of Labor Statistics’ Consumer Price Index for All Urban Consumers (CPI-U) beginning
January 1, 2021.
[b] For customers that fail to independently have their assemblies inspected, and/or tested, and/or their sites assessed. Includes City provided services of any one or combination of the following: Inspections, Testing, Hazard Assessments, and Shut-Down Tests.
[c] For customer that fail to independently have their
annual assembly(s) information electronically uploaded
into City database. Includes City provided service to upload assembly information instead of customer retained third party provider.
[d] This is an annual fee assessed to qualified contractors who wish to conduct backflow testing and/or hazard
assessments in the City.
[e] One-time fee. Tag will be affixed on all new backflow prevention assemblies upon passing initial inspection and geolocated. Does not apply to existing assemblies.

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City of Milpitas
User and Regulatory Fee Study
Cost of Service Calculation - Utilities Service Fees
Service Time
Fee Description
12 Late Payment Penalty Fee (% of amount due)
13 Final Notice Penalty
14 Discontinuance of Service Warning Notice
15 Restoration Fee - During Normal Operating Hours
a) Low Income
b) All Others
16 Restoration Fee - During Non-Operational Hours
a) Low Income
b) All Others
[g] Fee based on 2020 base year amount, adjusted to
account for authorized annual inflationary adjustments
detailed in footnote [f].
[a] If meter is not accurate, deposit is refunded. If meter has been tampered with, the resident or business is
charged for the repair.
[f] For residential customers who demonstrate to the City a household income below 200 percent of the federal
poverty line, the City will limit any service restoration charges during normal operating hours to fifty dollars
($50), and during nonoperational hours to one hundred
fifty dollars ($150) for 2020. The limits will only apply if the City’s service restoration charges actually exceed these amounts. These limits are subject to an annual adjustment for changes in the Bureau of Labor Statistics’ Consumer Price Index for All Urban Consumers (CPI-U) beginning
January 1, 2021.
[b] For customers that fail to independently have their assemblies inspected, and/or tested, and/or their sites assessed. Includes City provided services of any one or combination of the following: Inspections, Testing, Hazard Assessments, and Shut-Down Tests.
[c] For customer that fail to independently have their
annual assembly(s) information electronically uploaded
into City database. Includes City provided service to upload assembly information instead of customer retained third party provider.
[d] This is an annual fee assessed to qualified contractors who wish to conduct backflow testing and/or hazard
assessments in the City.
[e] One-time fee. Tag will be affixed on all new backflow prevention assemblies upon passing initial inspection and geolocated. Does not apply to existing assemblies.

Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery
Proposed
Change
($)
Proposed
Change
(%) Note
5% 5% No Change No Change
5% 5% No Change No Change
$10 44% $10 44% $0 0%
$58 39% $59 40% $1 2% [f],[g]
$139 95% $148 100% $8 6%
$174 42% $178 43% $4 2% [f],[g]
$367 88% $418 100% $50 14%
Appendix I: p. 77

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City of Milpitas
User and Regulatory Fee Study
Cost of Service Calculation - Utilities Service Fees
Fee Description Service Time
Fully-
Burdened
Hourly Rate Cost of Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery
Proposed
Change
($)
Proposed
Change
(%) Note
[f] See City of Milpitas Municipal Code Section VIII-2-7.01. Each connector shall pay a fee to City for issuing of each permit, for the inspection of each house lateral, house sewer or side sewer, the sum of five dollars ($5). Where connector has on file with the City cash deposit for inspection of work, no inspection fee shall be required. In such case, all cost and expenses incurred by City in inspection of the connection shall be made from said deposit. [g] See City of Milpitas Municipal Code Section VIII-2-7.02. Before the issuance of a permit for the installation of a house lateral, connector shall pay City a fee which shall include the following: (A) An engineering charge to defray the cost of processing the permit application, which shall be an amount equal to forty cents ($0.40) times one-half the width of the street expressed in feet in which the house lateral is being constructed. (B) A short side charge shall be collected in all cases where the main or trunk to which connection is being made is located between the center line of the street and the property to be served. Said short side charge shall be an amount equal to four dollars and fifty cents ($4.50) times the distance in feet between the center line of the street and the main or trunk sewer to which the connection is being made. The purpose of this charge is to equalize connection cost for property on both sides of the street. [h] See City of Milpitas Municipal Code Section VIII-2-7.03. The City Council may disburse to connectors whose house laterals connect to a main or trunk sewer at a point beyond the center line of the street an amount equal to $4.50 times the distance in feet between the center of the street and the main or trunk sewer to which said connection was made. [i] See City of Milpitas Municipal Code Section XI-16-14. Any person who intentionally or negligently violates any provision of this Chapter or any provision of any permit or certificate issued pursuant to this Chapter shall be civilly liable to the city in a sum not to exceed $25,000.00 per day for each day in which such violation occurs. [a] See City of Milpitas Municipal Code Section VIII-2-5.33. Permit applications are due ninety (90) days prior to commencing discharge to the sanitary system or expiration of existing discharge permit. Any person who fails to file an application for a discharge permit prior to discharge shall be assessed a penalty for delinquent filing as follows: (1) Up to and including thirty (30) days delinquency, the penalty shall be fifty percent (50%) of the permit fee. More than thirty (30) days but less than one year delinquency, the penalty shall be one hundred percent (100%) of the permit fee. (3) More than one(1) year delinquency, the penalty shall be one thousand percent (1,000%) of the permit fee. (b) Such penalties shall be in addition to any other penalties or fines that may be levied, and in addition to any other remedies that the City may have with respect to the discharge. [b] See City of Milpitas Municipal Code Section VIII-2-5.50. Any person who intentionally, accidentally, or negligently violates any provisions of this Chapter, any provision of any permit issued pursuant to this Chapter, or who intentionally, accidentally, or negligently discharges waste or wastewater which causes pollution, or violates any effluent limitation, national standard of performance, or national pretreatment or toxicity standard, shall be civilly liable to the City in a sum up to ten thousand dollars ($10,000) for the first day in which such violation occurs, up to twenty-five thousand dollars ($25,000) for the second day in which such violation occurs, and fifty thousand dollars ($50,000) for each additional day. [c] See City of Milpitas Municipal Code Section VIII-2-6.02. Where rates are herein specified to be in accordance with the use of water, all such premises shall be separately metered. Where such metering is not provided, or for newly constructed units, the City shall make a reasonable estimate of the volume of water consumed to be used as a basis for sewer service charges. [d] See City of Milpitas Municipal Code Section VIII-2-6.03. In the event of a failure to pay the charges as provided for sewage service, the City is authorized to disconnect sewer or water service, or both. [e] See City of Milpitas Municipal Code Section VIII-2-6.04. All accounts are due and payable within fifteen (15) days of the date of the bill. Accounts shall become delinquent and a late fee equal to five percent (5%) of the amount due shall be imposed of a payment has not been received by 5:00 p.m. on the due date.

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User and Regulatory Fees
Cost of Service Calculations
Fire Fees
Appendix I: p. 80

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City of Milpitas
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Fire Prevention
Position Hourly FTE Yearly
Total Hours
Per FTE
Less: Holiday
& Leave
Productive
Hours Per FTE
Total
Productive
Hours Indirect Direct Total Note
Deputy Fire Chief $164 1.00 $341,432 2,080 216 1,864 1,864 100% 0% 100% [a],[b] Assistant Fire Marshal $130 1.00 $270,962 2,080 216 1,864 1,864 40% 60% 100% [a],[b] Fire Prev Inspector $94 3.00 $585,998 2,080 216 1,864 5,592 20% 80% 100% [a],[b] Fire Protection Engineer $94 2.00 $390,666 2,080 216 1,864 3,728 20% 80% 100% [a],[b] Haz Mat Inspector $94 2.00 $390,666 2,080 216 1,864 3,728 20% 80% 100% [a],[b] Office Specialist $46 1.00 $96,658 2,080 216 1,864 1,864 100% 0% 100% [a],[b] Total 10.00 $2,076,381 18,640
Position
Indirect
Hours Direct Hours Total Hours Note
Deputy Fire Chief 1,864 0 1,864 [a],[b]
Assistant Fire Marshal 746 1,118 1,864 [a],[b]
Fire Prev Inspector 1,118 4,474 5,592 [a],[b] Fire Protection Engineer 746 2,982 3,728 [a],[b]
Haz Mat Inspector 746 2,982 3,728 [a],[b]
Office Specialist 1,864 0 1,864 [a],[b]
Total 7,083 11,557 18,640
Allocation of Hours Share Total Note
Indirect 38% 7,083 [b]
Direct 62% 11,557 [b]
Total 100% 18,640
[a] Source: FY 25/26 authorized positions and salary schedule effective July 13, 2025. [b] Direct/Indirect hours are intended to serve as reasonable estimates. Amounts will vary from year-to-year depending on activity, projects, and City Council priorities.

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City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Fire Prevention Recurring Expenditures [a]
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 100 General Fund 821 Fire Prevention Admin 4111 Permanent $617,331 $0 $617,331 100 General Fund 821 Fire Prevention Admin 4112 Temporary $21,978 $0 $21,978 100 General Fund 821 Fire Prevention Admin 4121 Allowances $2,364 $0 $2,364 100 General Fund 821 Fire Prevention Admin 4131 PERS $358,443 $0 $358,443 100 General Fund 821 Fire Prevention Admin 4132 Group Insurance $91,272 $0 $91,272 100 General Fund 821 Fire Prevention Admin 4133 Medicare-Employer's Contributi $9,305 $0 $9,305 100 General Fund 821 Fire Prevention Admin 4135 Worker's Compensation $30,807 $0 $30,807 100 General Fund 821 Fire Prevention Admin 4138 Deferred Comp-Employer Contrib $2,700 $0 $2,700 100 General Fund 821 Fire Prevention Admin 4139 PARS $330 $0 $330 100 General Fund 821 Fire Prevention Admin 4146 Short Term Disability $252 $0 $252 100 General Fund 821 Fire Prevention Admin 4161 Retiree Medical Reserve $5,166 $0 $5,166 100 General Fund 821 Fire Prevention Admin 4211 Equipment Replacement Amortiza $11,891 $0 $11,891 100 General Fund 821 Fire Prevention Admin 4221 Office Supplies $38,500 $0 $38,500 100 General Fund 821 Fire Prevention Admin 4237 Contractual Services $3,300 $0 $3,300 100 General Fund 821 Fire Prevention Admin 4501 Memberships & Dues $4,700 $0 $4,700 100 General Fund 821 Fire Prevention Admin 4503 Training and Registration $2,000 $0 $2,000 Total $1,200,339 $0 $1,200,339
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 100 General Fund 822 Fire Prevention 4111 Permanent $1,165,642 $0 $1,165,642 100 General Fund 822 Fire Prevention 4113 Overtime $300,000 $0 $300,000 100 General Fund 822 Fire Prevention 4121 Allowances $6,056 $0 $6,056 100 General Fund 822 Fire Prevention 4131 PERS $732,804 $0 $732,804 100 General Fund 822 Fire Prevention 4132 Group Insurance $200,277 $0 $200,277 100 General Fund 822 Fire Prevention 4133 Medicare-Employer's Contributi $16,928 $0 $16,928 100 General Fund 822 Fire Prevention 4135 Worker's Compensation $57,854 $0 $57,854 100 General Fund 822 Fire Prevention 4138 Deferred Comp-Employer Contrib $3,600 $0 $3,600 100 General Fund 822 Fire Prevention 4146 Short Term Disability ($84) $0 ($84) 100 General Fund 822 Fire Prevention 4161 Retiree Medical Reserve $17,588 $0 $17,588 100 General Fund 822 Fire Prevention 4211 Equipment Replacement Amortiza $6,198 $0 $6,198 100 General Fund 822 Fire Prevention 4501 Memberships & Dues $2,200 $0 $2,200 100 General Fund 822 Fire Prevention 4503 Training and Registration $23,600 $0 $23,600 Total $2,532,663 $0 $2,532,663
Total $3,733,002 $0 $3,733,002
Appendix I: p. 82

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City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Fire Prevention Allocation of Citywide Overhead
Description
C'wide OH
Rate Mod Op Exp
Allocation of
C'wide OH Note
Citywide Overhead Allocation 16.6% $3,733,002 $619,678 [b] Allocation of Total Costs
Description Total Note
Direct Expenses $3,733,002
Allocation of Citywide Overhead $619,678
Total $4,352,680
Description Alloc Total Note
Fee-Related Services 60% $2,611,608
General Services (Non-Fee Related) 40% $1,741,072
Total 100% $4,352,680
Revenue Summary
Fund # Fund Desc Function Account Account Description
FY 22/23
Actual
FY 23/24
Actual
FY 25/26
Budget Multi-Year Avg Note
100 General Fund Fire 3220 Haz. Materials Const Permit/In $112,890 $115,284 $80,000 $102,725 [c] 100 General Fund Fire 3221 Life Safety Const. Permit/Insp $756,364 $746,530 $850,000 $784,298 [c] 100 General Fund Fire 3222 Haz. Materials Annual Permit/I $315,861 $321,694 $310,000 $315,852 [c] 100 General Fund Fire 3223 Fire Prevention Cost Recovery $0 $7,170 $3,000 $3,390 [c] 100 General Fund Fire 3240 Life Safety Annual Permits/Ins $554,313 $574,489 $614,868 $581,223 [c] 100 General Fund Fire 3252 Fire Expedited PC/Inspections $169,577 $206,070 $125,000 $166,882 [c] 100 General Fund Fire 3634 Fire Unwanted Alarms $58,200 $20,100 $30,000 $36,100 [c] 100 General Fund Fire 3637 Fire Service Charges $443,705 $320,077 $260,000 $341,261 [c] 100 General Fund Fire 3639 Fire Electronic Archive Chg $7,913 $4,750 $5,000 $5,888 [c] 100 General Fund Fire 3692 Fire Automation Fee $60,936 $53,135 $50,000 $54,691 [c] Total $2,479,760 $2,369,300 $2,327,868 $2,392,309
Cost Recovery
Description Total
Average Revenue $2,392,309
Costs $2,611,608
Cost Recovery Rate 92%
General Fund Subsidy $219,299
Appendix I: p. 83

Page 660 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Fire Prevention Calculation of Fully-Burdened Hourly Rate
Description Total
Costs $4,352,680
Direct Hours 11,557
Fully-Burdened Hourly Rate $377
Calculation of Cost Multiplier for Fully-Burdened Hourly Rate (Apply to Base Salary Cost Per Hour) Description FTE
Annual Hours
Per FTE
Total Annual
Hours
Estimated
Salaries
Hourly Wage
Rate Only
Assuming Total
Annual Hours
Fully-Burdened
Hourly Rate
Indirect Cost
Rate Multiplier
(ICR)
Fire 10.00 2,080 20,800 $2,076,381 $100 $377 3.78 Calculation of Fully-Burdened Hourly Rate by Position
Position Total Salaries Total FTE
Avg Salary
Per FTE
Avg Salary
Per Hour
ICR for Fully-
Burdened
Hourly Rate
Fully-Burdened
Hourly Rate
Deputy Fire Chief $341,432 1.00 $341,432 $164 3.78 $620 Assistant Fire Marshal $270,962 1.00 $270,962 $130 3.78 $492 Fire Prev Inspector $585,998 3.00 $195,333 $94 3.78 $355 Fire Protection Engineer $390,666 2.00 $195,333 $94 3.78 $355 Haz Mat Inspector $390,666 2.00 $195,333 $94 3.78 $355 Office Specialist $96,658 1.00 $96,658 $46 3.78 $175 [a] Source: FY 25/26 Adopted Budget.
[b] Source: Citywide overhead cost allocation plan.
[c] Source: Multi-year revenue history provided by City.

Appendix I: p. 84

Page 661 of 735 ends

FIRE INVESTIGATION/ENFORCEMENT/RESPONSE
1 Emergency Response – Haz Mat Calls, Minimum 1-hr HR(s) * hourly rate
HR(s) * hourly
rate
No Change No Change
2 Response to DUI HR(s) * hourly
rate
HR(s) * hourly
rate
No Change No Change
3 Non-Milpitas Response HR(s) * hourly
rate
HR(s) * hourly
rate
No Change No Change
4 Response/Investigation Fee HR(s) * hourly
rate
HR(s) * hourly
rate
No Change No Change
5 Referral Inspection (Life/Safety) 2 hrs minimum charge HR(s) * hourly rate
HR(s) * hourly
rate
No Change No Change
6 Referral Inspection (Haz Mat) 2 hrs minimum charge HR(s) * hourly rate
HR(s) * hourly
rate
No Change No Change
7 Fire Code Chapter 50 (Haz Mat) - Release Cleanup 2 hrs minimum charge
HR(s) * hourly
rate
HR(s) * hourly
rate
No Change No Change
8 Enforcement Cost Recovery HR(s) * hourly
rate
HR(s) * hourly
rate
No Change No Change

FALSE ALARM
9 False Alarm
a) First two in 12 month time-frame no charge no charge No Change No Change b) 3rd occurrence $300 $300 $0 0%
c) 4th occurrence $600 $600 $0 0%
d) 5th or more $900 $900 $0 0%
Appendix I: p. 85

Page 662 of 735 ends

MISCELLANEOUS
10 Data input (HMMP/HMIS), Minimum of 2 hours HR(s) * hourly rate
HR(s) * hourly
rate
No Change No Change
11 Late fee – over 60 days Collection Cost Collection Cost No Change No Change 12 Failure to obtain a permit Double permit
fee
Double permit
fee
No Change No Change
13 Weed Abatement. Fee = (hrs * $/HR), minimum 1-hr HR(s) * hourly rate
HR(s) * hourly
rate
No Change No Change
14 Fire Watch, Fee = (hrs * hourly rate). Std. or OT rate HR(s) * hourly rate
HR(s) * hourly
rate
No Change No Change [a]
15 DSS 850 Pre-Inspection (HSC 13235) 1.50 $377 $566 HR(s) * hourly rate
$566 100% varies varies
15 Pre-inspection (residential care facilities) Per Code 16 Confined Space permits HR(s) * hourly
rate
HR(s) * hourly
rate
No Change No Change
17 Electronic Archive, per permit $25 $25 $0 0%
18 Use of Trailer $60 $60 $0 0% per hour
19 Administrative Fee $70 $70 $0 0% per hour
20 Instructor Actual Cost Actual Cost No Change No Change 21 Fire Reports $13 $13 $0 0%
22 Other Services Not Listed HR(s) * hourly
rate
HR(s) * hourly
rate
No Change No Change
Appendix I: p. 86

Page 663 of 735 ends

FIRE PREVENTION

ANNUAL OPERATIONAL PERMITS
23 A-1 Occupancy (theaters and other small viewing halls) 4.00 $377 $1,508 $1,509 100% $1,508 100% ($1) 0% 24 A-2 Occupancy (Food & Drink Establishment) 3.00 $377 $1,131 $1,141 101% $1,131 100% ($10) -1% 25 A-3 Occupancy (Worship, recreation, or amusement) 3.00 $377 $1,131 $1,141 101% $1,131 100% ($10) -1% 26 A-4 & A-5 Occupancy (indoors or outdoors sport event structures) 7.00 $377 $2,639 $2,614 99% $2,639 100% $25 1% 27 High Piled Storage 4.00 $377 $1,508 $1,509 100% $1,508 100% ($1) 0% 28 Malls
a) Small (0 to 50,000 s.f.) 3.00 $377 $1,131 $1,123 99% $1,131 100% $8 1% b) Medium (50,001 to 100,000 s.f.) 5.00 $377 $1,885 $1,877 100% $1,885 100% $8 0% c) Large (over 100,000 s.f.) 7.00 $377 $2,639 $2,614 99% $2,639 100% $25 1% 29 Combustible Dust Producing Facility 2.00 $377 $754 $755 100% $754 100% ($1) 0% 30 Motels 3.00 $377 $1,131 $1,141 101% $1,131 100% ($10) -1% 31 Hotels & Multi-Story Structures
a) <5 stories 6.00 $377 $2,262 $2,246 99% $2,262 100% $16 1% b) 5+ stories - per floor 1.00 $377 $377 $377 100% $377 100% ($0) 0% 32 Commercial Daycare
a) Small (<100 children or elderly) 2.00 $377 $754 $737 98% $754 100% $17 2% b) Large (100+ children or elderly) 4.00 $377 $1,508 $1,473 98% $1,508 100% $35 2% 33 Residential Daycare
a) Small Family Daycare (8 or fewer children) $0
b) Large Family Daycare (9-14 children) $0
c) Elderly Care (6 or fewer people) $0
33 Small Apartments (3-4 units) 1.00 $377 $377 $370 98% $377 100% $7 2% 34 Medium Apartments (5-15 units) 4.00 $377 $1,508 $1,473 98% $1,508 100% $35 2% 35 Large Apartments (more than 15 units) 6.00 $377 $2,262 $2,210 98% $2,262 100% $52 2% Appendix I: p. 87

Page 664 of 735 ends

2.00 $377 $754 $772 102% $754 100% ($18) -2%
37 Medium Chemical User (Example: automobile body shop, research and design, analytical labs, pool supplies, big-box retail stores)

5.00 $377 $1,885 $1,913 101% $1,885 100% ($28) -1%
38 Large Chemical User (Semiconductor or similar facilities) 8.00 $377 $3,016 $3,018 100% $3,016 100% ($2) 0% 39 Plating Shops 6.00 $377 $2,262 $2,282 101% $2,262 100% ($20) -1% 40 Toxic Gas
a) Small Toxic Gas - Annual Monitoring Certification 4.00 $377 $1,508 $1,473 98% $1,508 100% $35 2% b) Large Toxic Gas - Annual Monitoring Certification 8.00 $377 $3,016 $2,947 98% $3,016 100% $69 2% 41 Mobile Fueling
a) Vendor 5.00 $377 $1,885 $1,913 101% $1,885 100% ($28) -1% b) Site 5.00 $377 $1,885 $1,913 101% $1,885 100% ($28) -1% 42 Underground Tanks 3.00 $377 $1,131 $1,160 103% $1,131 100% ($29) -3% 43 Urban Runoff Inspections
a) Industrial $772
b) Restaurants (once every 2 years) $772
43 Other Miscellaneous Annual Inspections Fee - per hour HR(s) * hourly rate
HR(s) * hourly
rate
No Change No Change
Appendix I: p. 88

Page 665 of 735 ends

CONSTRUCTION REVIEW / PERMIT / INSPECTION
Building Life / Safety:
44 Demolition Fees:
a) Interior or Partial Building or Misc. Demolition 2.00 $377 $754 $738 98% $754 100% $16 2% b) Complete Building with or without Site Demolition 3.00 $377 $1,131 $1,107 98% $1,131 100% $24 2% 45 Grading Fees: These are only assessed if permits are submitted separately to Building Department from new construction or remodel permits.
a) Less than 1 acre 2.00 $377 $754 $738 98% $754 100% $16 2% b) 1-5 acres 3.00 $377 $1,131 $1,107 98% $1,131 100% $24 2% c) Greater than 5 acres 4.00 $377 $1,508 $1,477 98% $1,508 100% $31 2% 46 Site Improvement Fees: These are only assessed if permits are submitted separately to Building Department from new construction or remodel permits.
a) Less than 1 acre 3.00 $377 $1,131 $1,107 98% $1,131 100% $24 2% b) 1-5 acres 6.00 $377 $2,262 $2,215 98% $2,262 100% $47 2% c) Greater than 5 acres (per acre) 1.00 $377 $377 $370 98% $377 100% $7 2% per acre 47 New Building – Shell:
a) Less than 5,000 sq. ft. 3.00 $377 $1,131 $1,107 98% $1,131 100% $24 2% b) 5,000-25,000 sq. ft. 6.00 $377 $2,262 $2,215 98% $2,262 100% $47 2% c) 25,000-50,000 sq. ft. 9.00 $377 $3,393 $3,322 98% $3,393 100% $71 2% d) 50,000+ sq. ft. – per sq. ft. 0.0002 $377 $0.08 $0.08 104% $0.08 100% ($0.00) -3% per sq ft 48 New Building – New Construction:
a) Less than 5,000 sq. ft. 3.00 $377 $1,131 $1,107 98% $1,131 100% $24 2% b) 5,000-25,000 sq. ft. 8.00 $377 $3,016 $2,953 98% $3,016 100% $63 2% c) 25,000-50,000 sq. ft. 15.00 $377 $5,655 $5,537 98% $5,655 100% $118 2% d) 50,000+ sq. ft. – per sq. ft. 0.0003 $377 $0.11 $0.12 104% $0.11 100% ($0.00) -3% per sq ft 49 Additions, Alterations, and Tenant Improvements:
a) Less than 5,000 sq. ft. 1.75 $377 $660 $703 107% $660 100% ($44) -6% b) 5,000-25,000 sq. ft. 7.50 $377 $2,828 $2,780 98% $2,828 100% $48 2% c) 25,000-50,000 sq. ft. 14.00 $377 $5,278 $5,191 98% $5,278 100% $87 2% d) 50,000+ sq. ft. – per sq. ft. 0.0003 $377 $0.11 $0.12 104% $0.11 100% ($0.00) -3% per sq ft Appendix I: p. 89

Page 666 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Cost of Service Calculation - Fire Fees
Fee Description Service Time
Fully-
Burdened
Hourly Rate
Cost of
Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery
Proposed
Change
($)
Proposed
Change
(%) Charge Basis Note
50 Missed Plan Check by Appointment 1.00 $377 $377 $370 98% $377 100% $7 2% 51 Revision to Project Fee - per hour (min 1 hr) HR(s) * hourly rate
HR(s) * hourly
rate
No Change No Change
52 Tents, Canopies, or Membrane Structures:
a) 4 or less 4.00 $377 $1,508 $1,106 73% $1,508 100% $402 36% b) Each Additional, After 4 1.00 $377 $377 varies varies $377 100% varies varies 53 Temporary Assembly (Indoors or outdoors), with or w/out tent a) Occupancy 50-299 3.00 $377 $1,131 $1,106 98% $1,131 100% $25 2% b) Occupancy 300-999 5.00 $377 $1,885 $1,844 98% $1,885 100% $41 2% c) Occupancy 1000+ 8.00 $377 $3,016 $2,951 98% $3,016 100% $65 2% Fire Extinguishing Systems: These are typically deferred submittals and reviewed and inspected after building plan submittals. 54 Fire Service Underground:
a) New or Replace - each 5.00 $377 $1,885 $1,844 98% $1,885 100% $41 2% b) Repairs 2.00 $377 $754 $738 98% $754 100% $16 2%
55 Fire Sprinkler Systems:
a) Less than 2,000 sq. ft 2.75 $377 $1,037 $1,072 103% $1,037 100% ($35) -3% b) 2,000+ sq. ft. – per sq. ft., fee = Base Fee + [(project sq. ft. - 2,000 sq. ft.) * per sq. ft. fee]

0.0007 $377 $0.26 $0.27 104% $0.26 100% ($0.01) -3%
56 Hood & Duct Systems – Each 4.00 $377 $1,508 $1,476 98% $1,508 100% $32 2% 57 FM 2000 (under floor systems, etc.) each 4.00 $377 $1,508 $1,476 98% $1,508 100% $32 2% 58 Other (deluge, foam, preaction, etc.) each 4.00 $377 $1,508 $1,476 98% $1,508 100% $32 2% Appendix I: p. 90

Page 667 of 735 ends

0.0007 $377 $0.26 $0.25 93% $0.26 100% $0.02 7%
61 Hazardous Materials - Building Construction:
a) Commercial ESS 6.00 $377 $2,262 HR(s) * hourly
rate
98% $2,262 100% varies varies
b) Residential ESS 3.00 $377 $1,131 HR(s) * hourly
rate
98% $1,131 100% varies varies
c) Small TI without process piping or tools. (Example: registration form, inert compressed gas system installations, CO2 for beverage, small auto repair or retail).

3.00 $377 $1,131 $748 66% $1,131 100% $383 51%
d) Facility TI with process piping or tanks < 4,000 sq. ft. (Example:

H or F Occupancy, Plating Facility, chemical bunker). Does not include tools (tool fee is extra).

5.00 $377 $1,885 $1,480 79% $1,885 100% $405 27%
e) Facility TI with process piping or tanks > 4,000 sq. ft. (Example:

H or F Occupancy, Plating Facility, chemical bunker). Does not include tools (tool fee is extra).
i) Base Fee - Includes up to 8 hours 8.00 $377 $3,016 $0.38 per SF varies $3,016 100% varies varies ii) Each Additional Hour, or fraction thereof 1.00 $377 $377 $0.38 per SF varies $377 100% varies varies f) Temporary diesel generator (no external tank) 5.00 $377 $1,885 HR(s) * hourly rate
98% $1,885 100% varies varies
g) Temporary diesel tank (external to equipment) 3.00 $377 $1,131 HR(s) * hourly rate
98% $1,131 100% varies varies
h) Temporary or Mobile ESS 6.00 $377 $2,262 HR(s) * hourly rate
98% $2,262 100% varies varies
62 Tools with Hazardous Materials (Example: emergency generator, lift stations, aboveground tanks, treatment systems, battery module per 50KWh, propane system, large tank installations).
a) Up to Two Tools 4.00 $377 $1,508 $1,480 98% $1,508 100% $28 2% up to 2 tools b) Each Additional Tool 1.50 $377 $566 $555 98% $566 100% $10 2% per tool Appendix I: p. 91

Page 668 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Cost of Service Calculation - Fire Fees
Fee Description Service Time
Fully-
Burdened
Hourly Rate
Cost of
Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery
Proposed
Change
($)
Proposed
Change
(%) Charge Basis Note
63 Closure - process / tools 3.00 $377 $1,131 $1,126 100% $1,131 100% $5 0% each 64 Closure - Facility
a) Small HM Facility Closure 4.00 $377 $1,508 $748 50% $1,508 100% $760 102% b) Medium HM Facility Closure 6.00 $377 $2,262 $1,480 65% $2,262 100% $782 53% c) Large HM Facility Closure
i) Base Fee - Includes up to 10 hours 10.00 $377 $3,770 $0.38 per SF varies $3,770 100% varies varies ii) Each Additional Hour, or fraction thereof 1.00 $377 $377 $0.38 per SF varies $377 100% varies varies a) Small TI without process piping or tools. (Example: registration form, inert compressed gas system installations, CO2 for beverage, small auto repair or retail).
$748
b) Facility TI with process piping or tanks < 4,000 sq. ft. (Example:

H or F Occupancy, Plating Facility, chemical bunker). Tools included.
$1,480
c) Facility TI with process piping or tanks > 4,000 sq. ft. (Example:

H or F Occupancy, Plating Facility, chemical bunker). Tools included.
$0.38
65 Underground Tank Installation:
a) Tank System - 3 Tanks or less 18.00 $377 $6,786 $6,737 99% $6,786 100% $49 1% b) Each Additional Tank 2.00 $377 $754 $756 100% $754 100% ($2) 0% a) 4 Tank System or less $6,737
b) Each additional tank $756
66 Underground Tank Removal:
a) Tank System - 3 Tanks or less 10.00 $377 $3,770 $3,007 80% $3,770 100% $763 25% b) Each Additional Tank 2.00 $377 $754 $378 50% $754 100% $376 99% a) 2 Tank System or Less $3,007
b) Each additional tank $378
Appendix I: p. 92

Page 669 of 735 ends

3.00 $452 $1,357 $1,300 96% $1,357 100% $57 4% [a]
68 Alternate Materials & Methods Review 3.50 $377 $1,320 $1,340 102% $1,320 100% ($20) -2% 69 New Occupancy (new business)
a) No Hazardous Materials 2.00 $377 $754 $370 49% $754 100% $384 104% b) With Hazardous Materials 2.00 $377 $754 $737 98% $754 100% $17 2% 70 Smoke Detectors Verifications (new owner) 1.00 $377 $377 $370 98% $377 100% $7 2% 71 Title 19 5-year automatic fire sprinkler certification a) Commercial, Industrial, Mixed Use, Hotel/Motel, Apartments, Condominiums, etc.
i. Building less than or equal to 50,000 sq. ft. 2.00 $377 $754 $739 98% $754 100% $15 2% ii. Building over 50,000 sq. ft.
a) First 50,000 sq. ft. 2.00 $377 $754 $739 98% $754 100% $15 2% b) Each additional 50,000 sq. ft. or fraction thereof 1.00 $377 $377 $370 98% $377 100% $7 2% b) Townhome Buildings
i. Building less than or equal to 25,000 sq. ft. 1.00 $377 $377 $370 98% $377 100% $7 2% ii. Building over 25,000 sq. ft.
a) First 25,000 sq. ft. 1.00 $377 $377 $370 98% $377 100% $7 2% b) Each additional 25,000 sq. ft. or fraction thereof 1.00 $377 $377 $370 98% $377 100% $7 2% 72 Failure to cancel a scheduled inspection 24 hrs. prior 1.00 $377 $377 $370 98% $377 100% $7 2% 73 Temporary Certificate of Occupancy 0.50 $377 $189 $184 98% $189 100% $4 2% 74 Standard Hourly Rate - per hour 1.00 $377 $377 $370 98% $377 100% $7 2% 75 Overtime Hourly Fee - per hour 1.00 $452 $452 $434 96% $452 100% $19 4% 76 Other activities not listed - per hour 1.00 $377 $377 $370 98% $377 100% $7 2% 77 Additional Plan Review Time - Std. or OT per hr. HR(s) * hourly rate
HR(s) * hourly
rate
No Change No Change
78 Additional Inspection Time - Std. or OT per hr. HR(s) * hourly rate
HR(s) * hourly
rate
No Change No Change
79 Fire Department Technology Fee - % of permit 3.80% 3.80% No Change No Change Appendix I: p. 93

Page 670 of 735 ends

Appendix I: p. 94

Page 671 of 735 ends

User and Regulatory Fees
Cost of Service Calculations
Police Fees
Appendix I: p. 95

Page 672 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Police Department Recurring Expenditures [a]
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 100 General Fund 700 Police Administration 4111 Permanent $1,261,065 $0 $1,261,065 100 General Fund 700 Police Administration 4112 Temporary $53,886 $0 $53,886 100 General Fund 700 Police Administration 4113 Overtime $928 $0 $928 100 General Fund 700 Police Administration 4121 Allowances $4,068 $0 $4,068 100 General Fund 700 Police Administration 4131 PERS $701,654 $0 $701,654 100 General Fund 700 Police Administration 4132 Group Insurance $167,940 $0 $167,940 100 General Fund 700 Police Administration 4133 Medicare-Employer's Contributi $18,974 $0 $18,974 100 General Fund 700 Police Administration 4135 Worker's Compensation $65,929 $0 $65,929 100 General Fund 700 Police Administration 4138 Deferred Comp-Employer Contrib $3,600 $0 $3,600 100 General Fund 700 Police Administration 4139 PARS $1,849 $0 $1,849 100 General Fund 700 Police Administration 4146 Short Term Disability $336 $0 $336 100 General Fund 700 Police Administration 4161 Retiree Medical Reserve $13,137 $0 $13,137 100 General Fund 700 Police Administration 4211 Equipment Replacement Amortiza $5,655 $0 $5,655 100 General Fund 700 Police Administration 4221 Office Supplies $2,095 $0 $2,095 100 General Fund 700 Police Administration 4241 Repair & Maintenance $78 $0 $78 100 General Fund 700 Police Administration 4501 Memberships & Dues $2,025 $0 $2,025 100 General Fund 700 Police Administration 4503 Training and Registration $6,518 $0 $6,518 Total $2,309,737 $0 $2,309,737
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 100 General Fund 712 Personnel & Training 4111 Permanent $498,179 $0 $498,179 100 General Fund 712 Personnel & Training 4113 Overtime $4,000 $0 $4,000 100 General Fund 712 Personnel & Training 4121 Allowances $2,712 $0 $2,712 100 General Fund 712 Personnel & Training 4131 PERS $302,245 $0 $302,245 100 General Fund 712 Personnel & Training 4132 Group Insurance $77,040 $0 $77,040 100 General Fund 712 Personnel & Training 4133 Medicare-Employer's Contributi $7,008 $0 $7,008 100 General Fund 712 Personnel & Training 4135 Worker's Compensation $27,330 $0 $27,330 100 General Fund 712 Personnel & Training 4138 Deferred Comp-Employer Contrib $0 $0 $0 100 General Fund 712 Personnel & Training 4146 Short Term Disability $0 $0 $0 100 General Fund 712 Personnel & Training 4161 Retiree Medical Reserve $9,097 $0 $9,097 100 General Fund 712 Personnel & Training 4211 Equipment Replacement Amortiza $0 $0 $0 100 General Fund 712 Personnel & Training 4221 Office Supplies $1,760 $0 $1,760 100 General Fund 712 Personnel & Training 4237 Contractual Services $114,758 $0 $114,758 100 General Fund 712 Personnel & Training 4501 Memberships & Dues $140 $0 $140 100 General Fund 712 Personnel & Training 4503 Training and Registration $152,500 $0 $152,500 Total $1,196,769 $0 $1,196,769
Total $3,506,506 $0 $3,506,506
Appendix I: p. 96

Page 673 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Police Department Allocation of Citywide Overhead
Description
C'wide OH
Rate Mod Op Exp
Allocation of
C'wide OH Note
Citywide Overhead Allocation 16.6% $3,506,506 $582,080 [b] Allocation of Total Costs
Description Total Note
Direct Expenses $3,506,506
Allocation of Citywide Overhead $582,080
Total $4,088,586
Allocation to Direct Service Units
Division Div Description
Divisional
Expense Share Allocation Notes
711 Records $1,707,900 4% $154,657 [a]
713 Communications $4,871,582 11% $441,141 [a]
714 Community Relations $1,249,127 3% $113,113 [a]
721 Patrol Services $28,055,542 62% $2,540,539 [a]
722 Traffic $2,456,849 5% $222,477 [a]
723 Crossing Guards $877,246 2% $79,438 [a]
724 Investigations $5,932,611 13% $537,221 [a]
Total $45,150,857 100% $4,088,586
[a] Source: FY 25/26 Adopted Budget.
[b] Source: Citywide overhead cost allocation plan.

Appendix I: p. 97

Page 674 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Police Department Calculation of Total Cost of Service [a]
711 713 714 721 722 723 724
Account Account Description Records Comm's
Community
Relations Patrol Services Traffic
Crossing
Guards Investig's Total Note
4111 Permanent $900,797 $2,738,428 $625,794 $14,389,811 $1,220,104 $3,010,051 $22,884,985 4112 Temporary $46,304 $46,304
4113 Overtime $15,134 $121,000 $34,000 $385,486 $96,778 $111,406 $763,804 4121 Allowances $5,460 $13,056 $4,068 $91,266 $8,136 $18,612 $140,598 4131 PERS $304,865 $1,020,522 $377,857 $7,827,565 $737,030 $1,694,619 $11,962,458 4132 Group Insurance $172,032 $467,016 $115,560 $1,933,793 $185,016 $371,136 $3,244,553 4133 Medicare-Employer's Contributi $12,974 $40,120 $8,800 $185,490 $17,166 $42,608 $307,158 4135 Worker's Compensation $4,307 $30,063 $35,749 $755,086 $68,932 $157,223 $1,051,360 4138 Deferred Comp-Employer Contrib $900 $1,800 $900 $1,800 $5,400 4141 Adjustments-Benefits $0 $0 $989,408 $989,408
4146 Short Term Disability $84 $168 $168 $420
4161 Retiree Medical Reserve $18,948 $51,485 $11,899 $256,476 $22,944 $55,581 $417,333 4201 Community Promotions $500 $500
4211 Equipment Replacement Amortiza $8,522 $19,400 $772,212 $77,843 $122,835 $1,000,812 4221 Office Supplies $30,000 $4,500 $15,000 $10,130 $11,200 $9,694 $80,524 4223 Departmental Supplies $106,200 $106,200
4225 Health & Safety Supplies $3,200 $3,200
4237 Contractual Services $231,153 $285,246 $500 $235,595 $9,000 $877,246 $334,910 $1,973,650 4241 Repair & Maintenance $2,344 $31,216 $7,366 $2,700 $1,800 $45,426 4242 Rents & Leases $104,331 $104,331
4411 Phone-Local $19,400 $19,400
4501 Memberships & Dues $380 $1,258 $1,227 $168 $3,033 Total Budgeted Expenses $1,707,900 $4,871,582 $1,249,127 $28,055,542 $2,456,849 $877,246 $5,932,611 $45,150,857 Adjustment for Hourly Rate Calculation
4112 Temporary $0 ($46,304) $0 $0 $0 $0 $0 ($46,304) 4113 Overtime ($15,134) ($121,000) ($34,000) ($385,486) ($96,778) $0 ($111,406) ($763,804) 4237 Contractual
Services
($231,153) ($285,246) ($500) ($235,595) ($9,000) ($877,246) ($334,910) ($1,973,650) Total Adjustment ($246,287) ($452,550) ($34,500) ($621,081) ($105,778) ($877,246) ($446,316) ($2,783,758) Modified Total Expenditures $1,461,613 $4,419,032 $1,214,627 $27,434,461 $2,351,071 $0 $5,486,295 $42,367,099 Appendix I: p. 98

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City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Police Department Allocation of Citywide Overhead
Description
C'wide OH
Rate Records Comm's
Community
Relations Patrol Services Traffic
Crossing
Guards Investig's Total Note
Citywide Overhead Allocation 16.6% $242,628 $733,559 $201,628 $4,554,121 $390,278 $0 $910,725 $7,032,938 [b] Allocation of Department Administration
Description Records Comm's
Community
Relations Patrol Services Traffic
Crossing
Guards Investig's Total Note
Department Administration $154,657 $441,141 $113,113 $2,540,539 $222,477 $79,438 $537,221 $4,088,586 [b] Allocation of Total Costs
Description Records Comm's
Community
Relations Patrol Services Traffic
Crossing
Guards Investig's Total Note
Direct Expenses $1,461,613 $4,419,032 $1,214,627 $27,434,461 $2,351,071 $0 $5,486,295 $42,367,099 Allocation of Citywide Overhead $242,628 $733,559 $201,628 $4,554,121 $390,278 $0 $910,725 $7,032,938 Allocation of Department Administration $154,657 $441,141 $113,113 $2,540,539 $222,477 $79,438 $537,221 $4,088,586 Total $1,858,898 $5,593,732 $1,529,368 $34,529,120 $2,963,826 $79,438 $6,934,241 $53,488,623 Productive Hours Per FTE
Description Total Note
Total Hours 2,080
Less: Leave 232
Productive Hours 1,848
Direct Service Ratio 80%
Direct Hours Avg Per FTE 1,478
Total Hours
Description FTE
Productive
Hours Direct Hours Note
Records 8.00 14,784 11,827
Patrol 70.00 129,360 103,488
Investigations 16.00 29,568 23,654
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City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Police Department Fully-Burdened Hourly Rate Records
Description Total Note
Costs $1,858,898
Productive Hours 14,784
Hourly Rate $126
Fully-Burdened Hourly Rate Patrol
Description Total Note
Costs $34,529,120
Productive Hours 129,360
Hourly Rate $267
Fully-Burdened Hourly Rate Investigations
Description Total Note
Costs $6,934,241
Productive Hours 29,568
Hourly Rate $235
[a] Source: FY 25/26 Adopted Budget.
[b] Source: Citywide overhead cost allocation plan.

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City of Milpitas
User and Regulatory Fee Study
Cost of Service Calculation - Police Fees
Fee Description Records Patrol Invest. Svcs Records Patrol Invest. Svcs Cost of
Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery
Proposed
Change
($)
Proposed
Change
(%) Charge Basis Note
Citations
1 Citation Sign off for Non Milpitas Residents 0.17 $126 $267 $235 $45 $20 45% $20 45% $0 0% 2 Parking Citations $65 - $280 $65 - $280 $0 0% [a]
3 Copy of Traffic & Parking citations 0.08 $126 $267 $235 $11 $5 48% $5 48% $0 0% Alarm Fees and Fines
4 Alarm Permit
a) Alarm Permit - Initial $52 $52 $0 0% per year [b]
b) Alarm Permit - Renewal $26 $26 $0 0% per year [b]
c) Alarm Permit - Late Filing Fee 50% of permit fee 50% of permit fee $0 0% 5 False Alarm Response (per calendar year)
a) First 1.00 $126 $267 $235 $267 No Charge No Charge $0 0% b) Second 1.00 $126 $267 $235 $267 No Charge No Charge $0 0% c) Third 1.00 $126 $267 $235 $267 $98 37% $100 37% $2 2% d) Fourth 1.00 $126 $267 $235 $267 $163 49% $165 50% $2 1% e) Fifth 1.00 $126 $267 $235 $267 $325 73% $325 74% ($0) 0% f) Sixth or More 1.00 $126 $267 $235 $267 $325 85% $325 86% ($0) 0% per response 6 False Alarm Response - Additional Fee for
Unregistered Alarm

0.25 $126 $267 $235 $32 $33 103% $32 100% ($1) -3% per response Concealed Weapon Permit
7 Concealed Weapon Permit
a) Initial Application $330 $330 $0 0% [c]
b) Renewal Application $25 $25 $0 0% [c]
c) Psychological Testing Actual Cost Actual Cost [c]
d) Modification of Permit $10 $10 $0 0% [c]
Miscellaneous
8 Fingerprints
a) Ink Card Up to (2) Cards 0.33 $126 $267 $235 $42 $25 60% $40 95% $15 60% b) Ink Card Over (2) Cards 0.04 $126 $267 $235 $5 $5 95% $5 95% $0 0% Each Additional Card
c) Live Scan plus DOJ and FBI fees 0.33 $126 $267 $235 $42 $25 60% $40 95% $15 60% 9 Subpoenas
a) Officer $275 $275 $0 0%
b) Records $15 $15 $0 0%
Service Time Hourly Rates
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City of Milpitas
User and Regulatory Fee Study
Cost of Service Calculation - Police Fees
Fee Description Records Patrol Invest. Svcs Records Patrol Invest. Svcs Cost of
Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery
Proposed
Change
($)
Proposed
Change
(%) Charge Basis Note
Service Time Hourly Rates
10 Administrative Tow Fees
a) Impound 0.25 1.25 $126 $267 $235 $365 $346 95% $365 100% $19 6% b) Stored 0.25 0.50 $126 $267 $235 $165 $50 30% $165 100% $115 230% 11 Repossession Fee $15 $15 $0 0%
12 Incident (Log Event) Reports 0.17 $126 $267 $235 $21 $5 24% $5 24% $0 0% 13 Photos on CD / Digital Media 0.25 $126 $267 $235 $32 $15 48% $20 63% $5 33% 14 Police Reports
a) Up to (10) Pages 0.25 $126 $267 $235 $32 $13 41% $15 48% $2 15% b) Police Reports Over (10) Pages $1 $1 $0 0% per page
15 US Investigative Request for Law Enforcement Data 0.50 $126 $267 $235 $63 $15 24% $15 24% $0 0% 16 Videos / Digital Reproduction Actual Cost billed
in 15 minute
increments; $50
minimum
Actual Cost billed
in 15 minute
increments; $50
minimum
No Change No Change [d]
17 Massage Permits 0.50 4.00 $126 $267 $235 $1,003 $1,000 100% $1,000 100% $0 0% [a] Amounts vary depending on citation type.
[b] Alarm permits are issued per calendar year. Permits will expire annually on December 31st. [c] Additional fees may apply (e.g., other agency fees, fingerprinting, background testing, firearm training, etc.). [d] For requests requiring special programming or formatting the City will recover actual costs, including a pass-through of any vendor costs incurred.

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User and Regulatory Fees
Cost of Service Calculations
Code Enforcement / Animal Regulation Fees
Appendix I: p. 103

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City of Milpitas
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Housing and Neighborhood Services / Code Enforcement Position Hourly FTE Yearly
Total Hours
Per FTE
Less: Holiday
& Leave
Productive
Hours Per FTE
Total
Productive
Hours Indirect Direct Total Note
Sr Code Enforcement Officer $70 2.00 $291,117 2,080 216 1,864 3,728 30% 70% 100% [a],[b] Code Enforcement Officer $60 1.00 $124,072 2,080 216 1,864 1,864 30% 70% 100% [a],[b] Total 3.00 $415,189 5,592
Position
Indirect
Hours Direct Hours Total Hours Note
Sr Code Enforcement Officer 1,118 2,610 3,728 [a],[b] Code Enforcement Officer 559 1,305 1,864 [a],[b] Total 1,678 3,914 5,592
Allocation of Hours Share Total Note
Indirect 30% 1,678 [b]
Direct 70% 3,914 [b]
Total 100% 5,592
[a] Source: FY 25/26 authorized positions and salary schedule effective July 13, 2025. [b] Direct/Indirect hours are intended to serve as reasonable estimates. Amounts will vary from year-to-year depending on activity, projects, and City Council priorities.

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City of Milpitas
User and Regulatory Fee Study
Calculation of Cost Recovery and Fully-Burdened Hourly Rate - Housing and Neighborhood Services / Code Enforcement Recurring Expenditures [a]
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 100 General Fund 536 Housing & Neighborhood Svcs 4111 Permanent $424,642 $0 $424,642 100 General Fund 536 Housing & Neighborhood Svcs 4131 PERS $145,299 $0 $145,299 100 General Fund 536 Housing & Neighborhood Svcs 4132 Group Insurance $91,116 $0 $91,116 100 General Fund 536 Housing & Neighborhood Svcs 4133 Medicare-Employer's Contributi $6,157 $0 $6,157 100 General Fund 536 Housing & Neighborhood Svcs 4135 Worker's Compensation $16,607 $0 $16,607 100 General Fund 536 Housing & Neighborhood Svcs 4138 Deferred Comp-Employer Contrib $2,700 $0 $2,700 100 General Fund 536 Housing & Neighborhood Svcs 4146 Short Term Disability $252 $0 $252 100 General Fund 536 Housing & Neighborhood Svcs 4161 Retiree Medical Reserve $4,858 $0 $4,858 Total $691,631 $0 $691,631
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 100 General Fund 541 Code Enforcement 4211 Equipment Replacement Amortiza $7,954 ($7,954) $0 100 General Fund 541 Code Enforcement 4237 Contractual Services $606,616 ($606,616) $0 100 General Fund 541 Code Enforcement 4503 Training and Registration $4,000 $0 $4,000 Total $618,570 ($614,570) $4,000
Total $1,310,201 ($614,570) $695,631
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City of Milpitas
User and Regulatory Fee Study
Calculation of Cost Recovery and Fully-Burdened Hourly Rate - Housing and Neighborhood Services / Code Enforcement Allocation of Citywide Overhead
Description
C'wide OH
Rate Mod Op Exp
Allocation of
C'wide OH Note
Citywide Overhead Allocation 16.6% $695,631 $115,475 [b] Allocation of Total Costs
Description Total Note
Direct Expenses $695,631
Allocation of Citywide Overhead $115,475
Total $811,106
Calculation of Fully-Burdened Hourly Rate
Description Total
Costs $811,106
Direct Hours 3,914
Fully-Burdened Hourly Rate $207
Calculation of Cost Multiplier for Fully-Burdened Hourly Rate (Apply to Base Salary Cost Per Hour) Description FTE
Annual Hours
Per FTE
Total Annual
Hours
Estimated
Salaries
Hourly Wage
Rate Only
Assuming Total
Annual Hours
Fully-Burdened
Hourly Rate
Indirect Cost
Rate Multiplier
(ICR)
Code Enforcement 3.00 2,080 6,240 $415,189 $67 $207 3.11 Calculation of Fully-Burdened Hourly Rate by Position
Position Total Salaries Total FTE
Avg Salary
Per FTE
Avg Salary
Per Hour
ICR for Fully-
Burdened
Hourly Rate
Fully-Burdened
Hourly Rate
Sr Code Enforcement Officer $291,117 2.00 $145,558 $70 3.11 $218 Code Enforcement Officer $124,072 1.00 $124,072 $60 3.11 $186 [a] Source: FY 25/26 Adopted Budget.
[b] Source: Citywide overhead cost allocation plan.

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City of Milpitas
User and Regulatory Fee Study
Calculation of Cost Recovery - Animal Licensing and Regulation Recurring Expenditures [a]
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 100 General Fund 541 Code Enforcement 4211 Equipment Replacement Amortiza $7,954 ($7,954) $0 100 General Fund 541 Code Enforcement 4237 Contractual Services $606,616 ($55,000) $551,616 [b] 100 General Fund 541 Code Enforcement 4503 Training and Registration $4,000 ($4,000) $0 Total $618,570 ($66,954) $551,616
Revenue Summary
Fund # Fund Desc Function Account Account Description
FY 22/23
Actual
FY 23/24
Actual
FY 25/26
Budget Multi-Year Avg Note
100 General Fund Planning 3308 Animal Violations $2,966 $4,539 $4,000 $3,835 [c] 100 General Fund Planning 3261 Animal Licenses $41,710 $39,233 $40,000 $40,314 [c] Total $44,676 $43,772 $44,000 $44,149
Cost Recovery
Description Total
Average Revenue $44,149
Costs $551,616
Cost Recovery Rate 8%
General Fund Subsidy $507,467
[a] Source: FY 25/26 Adopted Budget.
[b] Source: Service Contract with San Jose/Animal Services. [c] Source: Multi-year revenue history provided by City.

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User and Regulatory Fees
Cost of Service Calculations
Recreation Fees
Appendix I: p. 108

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City of Milpitas
User and Regulatory Fee Study
Cost of Service and Cost Recovery Analysis - Recreation and Community Services Department Assignment of Departmental Functions as Direct or Indirect Function Function Name Service Type Note
161 Recreation Administration Indirect - Department Administration 168 Marketing Indirect - Department Administration
162 Senior Services Direct - Services to Community
164 Youth Program Direct - Services to Community
167 Special Events Direct - Services to Community
169 Performing Arts Direct - Services to Community
170 General Classes Direct - Services to Community
171 Aquatics Direct - Services to Community
172 Sports & Fitness Direct - Services to Community
175 Social Services Direct - Services to Community
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City of Milpitas
User and Regulatory Fee Study
Cost of Service and Cost Recovery Analysis - Recreation and Community Services Department Allocation of Departmental Administration Costs
Staff Estimates of Annual Support Provided to Each Direct Service Function by Position Assigned to Department Administration or Marketing Function Function 161 - Department Administration
Non Fee 162 164 167 169 170 171 172 175
Position
Full-Time
Equivalency
(FTE)
Total
Personnel
Costs 161 & 168
Senior
Citizen
Services
Youth
Program
Special
Events
Performing
Arts
General
Classes Aquatics
Sports &
Fitness
Social
Services Total Note
Dir of Recr & Community Svcs 1.00 $400,651 15% 10% 20% 20% 10% 5% 5% 5% 10% 100% [a],[b] Assistant Dir Recr & Comm Svcs 1.00 $322,747 47% 5% 20% 6% 6% 6% 10% 100% [a],[b] Rec Services Super 1.00 $247,165 25% 25% 25% 25% 100% [a],[b] Rec Services Super 1.00 $225,673 20% 20% 20% 20% 20% 100% [a],[b] Rec Services Super 1.00 $190,850 17% 17% 17% 17% 17% 17% 100% [a],[b] Rec Serv Asst III 1.00 $101,473 100% 100% [a],[b]
Sr Public Services Assistant 1.00 $166,550 100% 100% [a],[b] Total 7.00 $1,655,109 $517,073 $133,665 $157,073 $173,210 $237,896 $132,997 $84,532 $84,532 $134,131 $1,655,109 Share 31% 8% 9% 10% 14% 8% 5% 5% 8% 100%
Function 168 - Marketing
Non Fee 162 164 167 169 170 171 172 175
Position
Full-Time
Equivalency
(FTE)
Total
Personnel
Costs 161 & 168
Senior
Citizen
Services
Youth
Program
Special
Events
Performing
Arts
General
Classes Aquatics
Sports &
Fitness
Social
Services Total Note
Marketing Coordinator 1.00 $185,756 20% 10% 10% 10% 10% 10% 10% 10% 10% 100% [a],[b] Total 1.00 $185,756 $37,151 $18,576 $18,576 $18,576 $18,576 $18,576 $18,576 $18,576 $18,576 $185,756 Share 20% 10% 10% 10% 10% 10% 10% 10% 10% 100%
[a] Source: FY 25/26 authorized positions and salary schedule effective July 13, 2025. [b] Allocations intended to serve as reasonable estimates. Amounts will vary from year-to-year depending on activity, projects, and City Council priorities.

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City of Milpitas
User and Regulatory Fee Study
Cost of Service and Cost Recovery Analysis - Recreation and Community Services Department Calculation of Total Cost of Service [a]
161 168 162 164 167 169 170 171 172 175
Account Account Description
Recreation
Admin Marketing
Senior
Citizen Svcs
Youth
Program
Special
Events
Performing
Arts
General
Classes Aquatics
Sports &
Fitness
Social
Services Total Note
4111 Permanent $1,077,540 $107,203 $260,422 $96,926 $108,345 $54,224 $76,368 $202,705 $106,632 $2,090,365 4112 Temporary $448,950 $38,400 $27,300 $776,050 $50,000 $15,345 $428,488 $149,610 $1,934,143 4113 Overtime $5,000 $1,152 $50,000 $56,152 4121 Allowances $6,600 $6,600
4131 PERS $371,862 $36,688 $98,315 $33,173 $37,078 $18,564 $26,142 $69,373 $36,492 $727,687 4132 Group Insurance $164,928 $37,536 $91,116 $16,044 $16,044 $32,429 $16,044 $50,484 $5,772 $430,397 4133 Medicare-Employer's Contributi $19,268 $2,120 $5,128 $12,124 $1,715 $786 $1,107 $5,704 $6,642 $1,546 $56,140 4135 Worker's Compensation $7,703 $907 $2,133 $7,501 $636 $271 $382 $3,784 $3,503 $533 $27,353 4138 Deferred Comp-Employer Contrib $6,300 $900 $2,700 $900 $900 $720 $900 $1,800 $900 $16,020 4139 PARS $6,889 $1,325 $1,278 $14,052 $1,725 $505 $14,694 $5,351 $45,819 4146 Short Term Disability $588 $84 $252 $84 $84 $67 $84 $168 $84 $1,495 4161 Retiree Medical Reserve $9,365 $1,254 $3,027 $1,134 $1,268 $634 $894 $2,332 $1,248 $21,156 4201 Community Promotions $20,500 $20,500
4205 Miscellaneous Grants $30,000 $30,000
4211 Equipment Replacement Amortiza $10,136 $30,478 $43,123 $5,634 $89,371 4221 Office Supplies $34,000 $18,910 $12,651 $1,000 $2,100 $500 $1,090 $12,501 $82,752 4223 Departmental Supplies $3,000 $29,524 $204,680 $77,350 $12,100 $12,400 $12,800 $2,000 $353,854 4224 Maintenance Supplies $1,550 $1,550
4225 Health & Safety Supplies $3,225 $2,546 $5,771 4226 Senior Nutrition Food Supplies $163,882 $163,882
4231 Advertising $35,000 $35,000
4237 Contractual Services $80,192 $44,000 $71,377 $87,656 $224,920 $86,900 $674,756 $13,275 $1,283,076 4241 Repair & Maintenance $10,000 $10,000
4242 Rents & Leases $10,320 $10,320
4244 Senior Nutrition Non-Food $8,835 $8,835
4501 Memberships & Dues $6,842 $500 $395 $830 $50 $1,080 $9,697 4503 Training and Registration $12,500 $12,500
4508 Mileage Reimbursement/Parking $500 $500
4602 Liability Insurance $35,000 $35,000
4873 Machinery & Equipment $15,000 $15,000
Total Budgeted Expenses $2,304,163 $347,827 $810,070 $1,251,324 $638,903 $225,475 $797,177 $470,985 $549,804 $185,207 $7,580,935 Allocated Citywide Overhead $3,396,038 $37,798 $97,116 $81,483 $51,594 $24,802 $53,580 $26,429 $91,971 $27,067 $3,887,878 [b] Total Costs $5,700,201 $385,625 $907,186 $1,332,807 $690,497 $250,277 $850,757 $497,414 $641,775 $212,274 $11,468,813 [a] Source: FY 25/26 Adopted Budget.
[b] Source: Citywide overhead cost allocation plan.

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City of Milpitas
User and Regulatory Fee Study
Cost of Service and Cost Recovery Analysis - Recreation and Community Services Department Calculation of Indirect Cost Rate
161 168 162 164 167 169 170 171 172 175
Account Description
Recreation
Admin Marketing
Senior
Citizen Svcs
Youth
Program
Special
Events
Performing
Arts
General
Classes Aquatics
Sports &
Fitness
Social
Services Total Note
Budgeted Costs $2,304,163 $347,827 $810,070 $1,251,324 $638,903 $225,475 $797,177 $470,985 $549,804 $185,207 $7,580,935 Allocation of Citywide Overhead $3,396,038 $37,798 $97,116 $81,483 $51,594 $24,802 $53,580 $26,429 $91,971 $27,067 $3,887,878 Total Costs $5,700,201 $385,625 $907,186 $1,332,807 $690,497 $250,277 $850,757 $497,414 $641,775 $212,274 $11,468,813 Adjust for Alloc of 161 Dept Indirect
Department Indirect
($3,919,398) $0 $460,341 $540,960 $596,537 $819,314 $458,042 $291,128 $291,128 $461,948 $0 Adjust for Alloc of 168 Dept Indirect
Department Indirect
$0 ($308,500) $38,563 $38,563 $38,563 $38,563 $38,563 $38,563 $38,563 $38,563 $0 Direct Costs $1,780,802 $77,125 $810,070 $1,251,324 $638,903 $225,475 $797,177 $470,985 $549,804 $185,207 $6,786,873 Indirect Costs $596,020 $661,005 $686,694 $882,678 $550,185 $356,120 $421,662 $527,577 $4,681,940 Total Costs $1,780,802 $77,125 $1,406,090 $1,912,329 $1,325,597 $1,108,153 $1,347,362 $827,105 $971,466 $712,784 $11,468,813 Description Total
Indirect Costs $4,681,940
Direct Costs $6,786,873
Indirect Rate (i.e., CAP rate) 69%
Appendix I: p. 112

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City of Milpitas
User and Regulatory Fee Study
Cost of Service and Cost Recovery Analysis - Recreation and Community Services Department Departmental Revenues [a]
Fund Object Description FY 22/23 FY 23/24 Average
Determined by
City / Rec Staff Note
100 3556 Federal Contri-Recreation $20,935 $0 $10,467 No 100 3566 State Contribution-Recreation $889,316 $9,058 $449,187 No 100 3576 County Contribution-Recreation $102,725 $93,161 $97,943 No 100 3651 Rec-Rent,Lease and Concession $228,853 $252,308 $240,580 Yes 100 3652 Recreation Fees $2,293,592 $2,424,013 $2,358,802 Yes 100 3653 Senior Nutrition Fees $11,317 $10,956 $11,136 Yes 100 3654 After the Bell $20,990 $39,377 $30,183 Yes 100 3655 Sales of Merchandise Rec $9 $868 $439 Yes 100 3656 Recreation Transaction Fee $39,836 $49,869 $44,852 Yes 100 3657 Special Event Fees $77,230 $132,218 $104,724 Yes 321 3576 County Contribution-Recreation $312,138 $312,138 $312,138 No 331 3566 State Contribution-Recreation $224,543 $224,543 $224,543 No Total $4,221,483 $3,548,507 $3,884,995
[a] Source: Multi-year revenue history provided by City.

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City of Milpitas
User and Regulatory Fee Study
Cost of Service and Cost Recovery Analysis - Recreation and Community Services Department Department Cost Recovery
Department Costs Only (Excludes Citywide Overhead)
Description
Average of
Program Fees
and Charges
Only
Average of All
Revenues Note
Total Revenue $2,790,717 $3,884,995
Total Department Costs $7,580,935 $7,580,935
Cost Recovery 37% 51%
Full Cost of Service (Includes Citywide Overhead)
Description
Average of
Program Fees
and Charges
Only
Average of All
Revenues Note
Total Revenue $2,790,717 $3,884,995
Total Department Costs $11,468,813 $11,468,813
Cost Recovery 24% 34%
Parks and Recreation Recovery Benchmark
The City of Milpitas recovers approximately 24% of the annual costs of providing Recreation and Senior Services from program fees and charges. Although cost recovery varies by program area, the overall cost recovery amount is consistent with other parks and recreation departments and agencies. The National Recreation and Park Association finds that the typical park and recreation agency recovers about a quarter of its operating expenditures from non-tax revenue.

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User and Regulatory Fees
Cost of Service Calculations
Finance / Administrative Fees
Appendix I: p. 115

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City of Milpitas
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Finance
Position Hourly FTE Yearly
Total Hours
Per FTE
Less: Holiday
& Leave
Productive
Hours Per FTE
Total
Productive
Hours Note
Finance Director $124 0.9976 $257,301 2,080 216 1,864 1,860 [a] Assistant Finance Director $102 1.00 $212,514 2,080 216 1,864 1,864 [a] Finance Manager $88 1.25 $227,552 2,080 216 1,864 2,330 [a] Budget Manager $83 1.00 $172,744 2,080 216 1,864 1,864 [a] Purchasing Agent $73 1.00 $151,653 2,080 216 1,864 1,864 [a] Buyer $56 2.00 $234,874 2,080 216 1,864 3,728 [a] Senior Accountant $66 3.16 $434,659 2,080 216 1,864 5,890 [a] Accountant $65 1.50 $202,332 2,080 216 1,864 2,796 [a] Financial Analyst II $59 3.00 $366,600 2,080 216 1,864 5,592 [a] Payroll Specialist $48 2.00 $200,429 2,080 216 1,864 3,728 [a] Senior Accounting Technician $51 0.20 $21,262 2,080 216 1,864 373 [a] Administrative Assistant $50 0.25 $26,099 2,080 216 1,864 466 [a] Accounting Technician II $46 2.75 $265,808 2,080 216 1,864 5,126 [a] Accounting Technician I $42 1.20 $105,431 2,080 216 1,864 2,237 [a] Total 21.31 $2,879,257 39,717
[a] Source: FY 25/26 authorized positions and salary schedule effective July 13, 2025.

Appendix I: p. 116

Page 693 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Finance
Recurring Expenditures [a]
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 100 General Fund 300 Finance Administration 4111 Permanent $1,708,404 $0 $1,708,404 100 General Fund 300 Finance Administration 4112 Temporary $24,966 $0 $24,966 100 General Fund 300 Finance Administration 4121 Allowances $6,584 $0 $6,584 100 General Fund 300 Finance Administration 4131 PERS $584,844 $0 $584,844 100 General Fund 300 Finance Administration 4132 Group Insurance $236,008 $0 $236,008 100 General Fund 300 Finance Administration 4133 Medicare-Employer's Contributi $25,255 $0 $25,255 100 General Fund 300 Finance Administration 4135 Worker's Compensation $8,667 $0 $8,667 100 General Fund 300 Finance Administration 4138 Deferred Comp-Employer Contrib $10,123 $0 $10,123 100 General Fund 300 Finance Administration 4139 PARS $374 $0 $374 100 General Fund 300 Finance Administration 4141 Adjustments-Benefits $0 $0 $0 100 General Fund 300 Finance Administration 4143 Charged to CIPs ($110,000) $110,000 $0 100 General Fund 300 Finance Administration 4146 Short Term Disability $945 $0 $945 100 General Fund 300 Finance Administration 4161 Retiree Medical Reserve $14,183 $0 $14,183 100 General Fund 300 Finance Administration 4221 Office Supplies $7,000 $0 $7,000 100 General Fund 300 Finance Administration 4231 Advertising $500 $0 $500 100 General Fund 300 Finance Administration 4237 Contractual Services $367,455 ($367,455) $0 100 General Fund 300 Finance Administration 4501 Memberships & Dues $1,610 $0 $1,610 100 General Fund 300 Finance Administration 4503 Training and Registration $16,785 $0 $16,785 Total $2,903,703 ($257,455) $2,646,248
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 100 General Fund 310 Finance Operations 4111 Permanent $1,198,262 $0 $1,198,262 100 General Fund 310 Finance Operations 4112 Temporary $297,294 $0 $297,294 100 General Fund 310 Finance Operations 4113 Overtime $10,000 $0 $10,000 100 General Fund 310 Finance Operations 4121 Allowances $0 $0 $0 100 General Fund 310 Finance Operations 4131 PERS $503,030 $0 $503,030 100 General Fund 310 Finance Operations 4132 Group Insurance $308,106 $0 $308,106 100 General Fund 310 Finance Operations 4133 Medicare-Employer's Contributi $21,685 $0 $21,685 100 General Fund 310 Finance Operations 4135 Worker's Compensation $8,005 $0 $8,005 100 General Fund 310 Finance Operations 4138 Deferred Comp-Employer Contrib $10,314 $0 $10,314 100 General Fund 310 Finance Operations 4139 PARS $395 $0 $395 100 General Fund 310 Finance Operations 4143 Charged to CIPs ($265,289) $265,289 $0 100 General Fund 310 Finance Operations 4146 Short Term Disability $795 $0 $795 100 General Fund 310 Finance Operations 4161 Retiree Medical Reserve $11,279 $0 $11,279 100 General Fund 310 Finance Operations 4221 Office Supplies $8,450 $0 $8,450 100 General Fund 310 Finance Operations 4231 Advertising $3,200 $0 $3,200 100 General Fund 310 Finance Operations 4237 Contractual Services $41,350 ($41,350) $0 100 General Fund 310 Finance Operations 4239 Audit Fees $900 ($900) $0 100 General Fund 310 Finance Operations 4501 Memberships & Dues $450 $0 $450 100 General Fund 310 Finance Operations 4503 Training and Registration $11,986 $0 $11,986 Total $2,170,212 $223,039 $2,393,251
Appendix I: p. 117

Page 694 of 735 ends

Page 695 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Finance
Calculation of Cost Multiplier for Fully-Burdened Hourly Rate (Apply to Base Salary Cost Per Hour) Description FTE
Annual Hours
Per FTE
Total Annual
Hours
Estimated
Salaries
Hourly Wage
Rate Only
Assuming Total
Annual Hours
Fully-Burdened
Hourly Rate
Indirect Cost
Rate Multiplier
(ICR)
Finance 21.31 2,080 44,320 $2,879,257 $65 $161 2.48 Calculation of Fully-Burdened Hourly Rate by Position
Position Total Salaries Total FTE
Avg Salary
Per FTE
Avg Salary
Per Hour
ICR for Fully-
Burdened
Hourly Rate
Fully-Burdened
Hourly Rate
Finance Director $257,301 1.00 $257,920 $124 2.48 $307 Assistant Finance Director $212,514 1.00 $212,514 $102 2.48 $253 Finance Manager $227,552 1.25 $182,042 $88 2.48 $217 Budget Manager $172,744 1.00 $172,744 $83 2.48 $206 Purchasing Agent $151,653 1.00 $151,653 $73 2.48 $181 Buyer $234,874 2.00 $117,437 $56 2.48 $140 Senior Accountant $434,659 3.16 $137,550 $66 2.48 $164 Accountant $202,332 1.50 $134,888 $65 2.48 $161 Financial Analyst II $366,600 3.00 $122,200 $59 2.48 $146 Payroll Specialist $200,429 2.00 $100,214 $48 2.48 $119 Senior Accounting Technician $21,262 0.20 $106,309 $51 2.48 $127 Administrative Assistant $26,099 0.25 $104,395 $50 2.48 $124 Accounting Technician II $265,808 2.75 $96,658 $46 2.48 $115 Accounting Technician I $105,431 1.20 $87,859 $42 2.48 $105 [a] Source: FY 25/26 Adopted Budget.
[b] Source: Citywide overhead cost allocation plan.

Appendix I: p. 119

Page 696 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Cost of Service Calculation - Finance / Administrative Fees Fee Description Service Time
Fully-
Burdened
Hourly Rate Cost of Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery
Proposed
Change
($)
Proposed
Change
(%) Charge Basis Note
1 Bond Payoff Calculation 1.25 $161 $201 $187 93% $200 99% $13 7% 2 Business License
a) New Application Processing Fee 0.42 $161 $67 $50 75% $65 97% $15 30% per year b) Processing Fee (renewal) 0.17 $161 $27 $25 93% $27 100% $2 7% per year 3 Phone Check Fee (User Fee - Finance) 0.17 $161 $27 $15 56% $15 56% $0 0% 4 Property Damage Invoice Processing Fee 0.25 $161 $40 $30 75% $40 99% $10 33% plus replacement cost
5 Credit Card Transaction Processing Fee 2.4% 100% 2.4% 100% $0 0% % of amount paid by credit card
Appendix I: p. 120

Page 697 of 735 ends

User and Regulatory Fees
Cost of Service Calculations
City Clerk Fees
Appendix I: p. 121

Page 698 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Allocation of Annual Labor Effort - City Clerk
Position Hourly FTE Yearly
Total Hours
Per FTE
Less: Holiday
& Leave
Productive
Hours Per FTE
Total
Productive
Hours Note
City Clerk $94 1.00 $195,312 2,080 216 1,864 1,864 [a] Deputy City Clerk $60 1.00 $124,738 2,080 216 1,864 1,864 [a] Office Asst II $40 1.00 $84,032 2,080 216 1,864 1,864 [a] Total 3.00 $404,082 5,592
[a] Source: FY 25/26 authorized positions and salary schedule effective July 13, 2025.

Appendix I: p. 122

Page 699 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Calculation of Cost Recovery and Fully-Burdened Hourly Rate - City Clerk Recurring Expenditures [a]
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 100 General Fund 114 City Clerk 4111 Permanent $352,059 $0 $352,059 100 General Fund 114 City Clerk 4121 Allowances $6,600 $0 $6,600 100 General Fund 114 City Clerk 4131 PERS $120,476 $0 $120,476 100 General Fund 114 City Clerk 4132 Group Insurance $83,064 $0 $83,064 100 General Fund 114 City Clerk 4133 Medicare-Employer's Contributi $5,201 $0 $5,201 100 General Fund 114 City Clerk 4135 Worker's Compensation $1,760 $0 $1,760 100 General Fund 114 City Clerk 4138 Deferred Comp-Employer Contrib $2,700 $0 $2,700 100 General Fund 114 City Clerk 4146 Short Term Disability $252 $0 $252 100 General Fund 114 City Clerk 4161 Retiree Medical Reserve $3,137 $0 $3,137 100 General Fund 114 City Clerk 4221 Office Supplies $5,000 $0 $5,000 100 General Fund 114 City Clerk 4231 Advertising $20,000 $0 $20,000 100 General Fund 114 City Clerk 4237 Contractual Services $10,000 $0 $10,000 100 General Fund 114 City Clerk 4501 Memberships & Dues $2,000 $0 $2,000 100 General Fund 114 City Clerk 4503 Training and Registration $5,000 $0 $5,000 Total $617,249 $0 $617,249
Allocation of Citywide Overhead
Description
C'wide OH
Rate Mod Op Exp
Allocation of
C'wide OH Note
Citywide Overhead Allocation 16.6% $617,249 $102,463 [b] Allocation of Total Costs
Description Total Note
Direct Expenses $617,249
Allocation of Citywide Overhead $102,463
Total $719,712
Calculation of Fully-Burdened Hourly Rate
Description Total
Costs $719,712
Productive Hours 5,592
Fully-Burdened Hourly Rate $129
Appendix I: p. 123

Page 700 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Calculation of Cost Recovery and Fully-Burdened Hourly Rate - City Clerk Calculation of Cost Multiplier for Fully-Burdened Hourly Rate (Apply to Base Salary Cost Per Hour) Description FTE
Annual Hours
Per FTE
Total Annual
Hours
Estimated
Salaries
Hourly Wage
Rate Only
Assuming Total
Annual Hours
Fully-Burdened
Hourly Rate
Indirect Cost
Rate Multiplier
(ICR)
City Clerk 3.00 2,080 6,240 $404,082 $65 $129 1.99 Calculation of Fully-Burdened Hourly Rate by Position
Position Total Salaries Total FTE
Avg Salary
Per FTE
Avg Salary
Per Hour
ICR for Fully-
Burdened
Hourly Rate
Fully-Burdened
Hourly Rate
City Clerk $195,312 1.00 $195,312 $94 1.99 $187 Deputy City Clerk $124,738 1.00 $124,738 $60 1.99 $119 Office Asst II $84,032 1.00 $84,032 $40 1.99 $80 [a] Source: FY 25/26 Adopted Budget.
[b] Source: Citywide overhead cost allocation plan.

Appendix I: p. 124

Page 701 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Cost of Service Calculation - City Clerk Fees
Fee Description Service Time
Fully-
Burdened
Hourly Rate
Cost of
Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery
Proposed
Change
($)
Proposed
Change
(%) Charge Basis Note
1 Late Fine for Political Reform Act Filings $10 n/a $10 n/a No Change No Change per day; up to $100 maximum fine
[a]
2 Retrieval Fee for Political Reform Act
Statements (5 or more years old)
$5 per search
plus $0.10 per
page
n/a $5 per search
plus $0.10 per
page
n/a No Change No Change [b]
3 Bingo License Renewals (Municipal Code) $50 n/a $50 n/a No Change No Change [c] 4 Public Records Duplication Fees
a) Standard B&W (up to 11" x 17") $0.10 n/a $0.15 n/a $0.05 50% per page b) Standard Color (up to 11" x 17") $0.10 n/a $0.35 n/a $0.25 250% per page c) Large Format (larger than 11" x 17") $4.00 n/a $4.00 n/a No Change No Change per page d) Requests Requiring Special Programming
or Formatting
Actual Cost Actual Cost No Change No Change per hour / T&M 5 Lobbyist Annual Registration Fee $50 n/a $50 n/a No Change No Change per registration [d] a) For each client with compensation in
excess of $500
$15 n/a $15 n/a No Change No Change
6 City Council Meeting Agenda Subscription 0.17 $129 $22 $20 plus postage
93% $20 plus
postage
93% No Change No Change per mailed hard copy
[a] Set by California Government Code Section 91013.
[b] Set by California Government Code Section 81008.
[c] Set by California Penal Code Section 326.5.
[d] Fee set to match California Secretary of State.

Appendix I: p. 125

Page 702 of 735 ends

User and Regulatory Fees
Cost of Service Calculations
Information Technology Fees
Appendix I: p. 126

Page 703 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Information Technology Position Hourly FTE Yearly
Total Hours
Per FTE
Less: Holiday
& Leave
Productive
Hours Per FTE
Total
Productive
Hours Note
I T Director $122 1.00 $253,115 2,080 216 1,864 1,864 [a] Deputy Director of IT $103 1.00 $213,928 2,080 216 1,864 1,864 [a] I T Manager $86 2.00 $356,845 2,080 216 1,864 3,728 [a] Business Systems Analyst/Dev $76 1.00 $157,976 2,080 216 1,864 1,864 [a] Senior Administrative Analyst $73 1.00 $151,944 2,080 216 1,864 1,864 [a] Information Technology Analyst $72 4.00 $600,288 2,080 216 1,864 7,456 [a] GIS Technician $70 1.00 $146,182 2,080 216 1,864 1,864 [a] I T Technician $56 2.00 $232,586 2,080 216 1,864 3,728 [a] Office Specialist $46 1.00 $96,658 2,080 216 1,864 1,864 [a] Total 14.00 $2,209,522 26,096
[a] Source: FY 25/26 authorized positions and salary schedule effective July 13, 2025.

Appendix I: p. 127

Page 704 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Information Technology Recurring Expenditures [a]
Fund # Fund Desc Division Div Description Account Account Description Budget Adjust Total Note 100 General Fund 112 Information Technology 4111 Permanent $2,115,873 $0 $2,115,873 100 General Fund 112 Information Technology 4112 Temporary $17,500 $0 $17,500 100 General Fund 112 Information Technology 4121 Allowances $6,600 $0 $6,600 100 General Fund 112 Information Technology 4131 PERS $723,964 $0 $723,964 100 General Fund 112 Information Technology 4132 Group Insurance $374,508 $0 $374,508 100 General Fund 112 Information Technology 4133 Medicare-Employer's Contributi $31,030 $0 $31,030 100 General Fund 112 Information Technology 4135 Worker's Compensation $10,667 $0 $10,667 100 General Fund 112 Information Technology 4138 Deferred Comp-Employer Contrib $11,700 $0 $11,700 100 General Fund 112 Information Technology 4139 PARS $263 $0 $263 100 General Fund 112 Information Technology 4146 Short Term Disability $1,176 $0 $1,176 100 General Fund 112 Information Technology 4161 Retiree Medical Reserve $19,136 $0 $19,136 100 General Fund 112 Information Technology 4211 Equipment Replacement Amortiza $2,212 ($2,212) $0 100 General Fund 112 Information Technology 4223 Departmental Supplies $11,000 ($11,000) $0 100 General Fund 112 Information Technology 4237 Contractual Services $15,000 ($15,000) $0 100 General Fund 112 Information Technology 4241 Repair & Maintenance $1,679,530 ($1,679,530) $0 100 General Fund 112 Information Technology 4411 Phone-Local $95,000 ($95,000) $0 100 General Fund 112 Information Technology 4412 Computer Data Lines $80,000 ($80,000) $0 100 General Fund 112 Information Technology 4416 Cellular Phones $150,000 ($150,000) $0 100 General Fund 112 Information Technology 4501 Memberships & Dues $2,000 $0 $2,000 100 General Fund 112 Information Technology 4503 Training and Registration $71,000 $0 $71,000 100 General Fund 112 Information Technology 4508 Mileage Reimbursement/Parking $500 $0 $500 Total $5,418,659 ($2,032,742) $3,385,917
Allocation of Citywide Overhead
Description
C'wide OH
Rate Mod Op Exp
Allocation of
C'wide OH Note
Citywide Overhead Allocation 16.6% $3,385,917 $562,062 [b] Allocation of Total Costs
Description Total Note
Direct Expenses $3,385,917
Allocation of Citywide Overhead $562,062
Total $3,947,979
Appendix I: p. 128

Page 705 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Information Technology Calculation of Fully-Burdened Hourly Rate
Description Total
Costs $3,947,979
Productive Hours 26,096
Fully-Burdened Hourly Rate $151
Calculation of Cost Multiplier for Fully-Burdened Hourly Rate (Apply to Base Salary Cost Per Hour) Description FTE
Annual Hours
Per FTE
Total Annual
Hours
Estimated
Salaries
Hourly Wage
Rate Only
Assuming Total
Annual Hours
Fully-Burdened
Hourly Rate
Indirect Cost
Rate Multiplier
(ICR)
Information Technology 14.00 2,080 29,120 $2,209,522 $76 $151 1.99 Calculation of Fully-Burdened Hourly Rate by Position
Position Total Salaries Total FTE
Avg Salary
Per FTE
Avg Salary
Per Hour
ICR for Fully-
Burdened
Hourly Rate
Fully-Burdened
Hourly Rate
I T Director $253,115 1.00 $253,115 $122 1.99 $242 Deputy Director of IT $213,928 1.00 $213,928 $103 1.99 $205 I T Manager $356,845 2.00 $178,422 $86 1.99 $171 Business Systems Analyst/Dev $157,976 1.00 $157,976 $76 1.99 $151 Senior Administrative Analyst $151,944 1.00 $151,944 $73 1.99 $145 Information Technology Analyst $600,288 4.00 $150,072 $72 1.99 $144 GIS Technician $146,182 1.00 $146,182 $70 1.99 $140 I T Technician $232,586 2.00 $116,293 $56 1.99 $111 Office Specialist $96,658 1.00 $96,658 $46 1.99 $92 [a] Source: FY 25/26 Adopted Budget.
[b] Source: Citywide overhead cost allocation plan.

Appendix I: p. 129

Page 706 of 735 ends

City of Milpitas
User and Regulatory Fee Study
Cost of Service Calculation - Information Technology Fees Fee Description Service Time
Fully-
Burdened
Hourly Rate Cost of Service
Materials
Cost Total Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery
Proposed
Change
($)
Proposed
Change
(%) Charge Basis Note
1 Digital Media Reproduction 0.25 $151 $38 $8 $46 $20 44% $20 44% $0 0% per flash drive/DVD, etc.
2 Requests Requiring Special
Programming or Formatting
varies varies varies Actual Cost n/a Actual Cost n/a No Change No Change per hour / T&M Appendix I: p. 130

Page 707 of 735 ends

COMMUNITY PLAN
2020-2025

END HOMELESSNESS
UPDATE
TO
Milpitas City Council
April 21, 2026

Page 708 of 735 ends

AGENDA
THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS APRIL 2026 ● Progress from the 2020-2025
Community Plan to End
Homelessness
● Milpitas Households Data
● Developing the Next 5-Year
Community Plan to End
Homelessness
● Next Steps

Page 709 of 735 ends

THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS APRIL 2026

Page 710 of 735 ends

THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS

ABOUT THE

CONTINUUM OF
CARE
• Broad group of stakeholders
dedicated to ending and
preventing homelessness
• Ensure a community-wide
implementation of efforts &
programmatic and systemic
effectiveness
• County of Santa Clara serves
as the lead agency

COMMUNITY

PLAN TO END

HOMELESSNESS

GOVERNMENT

NONPROFIT

PHILANTHROPY

PRIVATE
SECTOR

COMMUNITY
LIVED

EXPERIENCE

Page 711 of 735 ends

THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS APRIL 2026 Collective Impact
Continuum of
Care
Destination:

Home
County of
Santa Clara Cities
Lived
Experience
Groups
Housing
Authority Private Sector Service
Providers
Neighborhood
Leaders and
Community
Members
Affordable
Housing
Developers
Philanthropy Other Public
Agencies
…and many more!

Page 712 of 735 ends

THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS
Progress from the
2020-2025
Community Plan to
End Homelessness

SANTA CLARA COUNTY COMMUNITY PLAN

TO END HOMELESSNESS

Page 713 of 735 ends

THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS
20,830
People Housed
2025 GOAL:
20,000 People
Housed
2020-2025

COMMUNITY PLAN

PROGRESS
GOAL ACHIEVED!

Page 714 of 735 ends

THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS
2020-2025

COMMUNITY PLAN

PROGRESS
2025 GOAL:
20,000 People
Housed
GOAL ACHIEVED!

Page 715 of 735 ends

Temporary Housing & Shelter
Capacity Increased by 82%
27,037 people placed in
temporary housing or
shelter between 2020 and
2025
1,882
2,639
2,227 2,158
2,717 2,765
3,420
0 500
1,000
1,500
2,000
2,500
3,000
3,500
2019 2020 2021 2022 2023 2024 2025
Temporary Housing and
Shelter Capacity (units)

Page 716 of 735 ends

Homelessness Prevention Capacity
2,693 households
75% since Jan. 1, 2020 2025 GOAL: 2,500 households
38,060 People Received
Homelessness Prevention Assistance
GOAL ACHIEVED!
93% of families
remained stably
housed while
receiving services.

Only 5% of
households became
homeless.

ONE YEAR LATER

Page 717 of 735 ends

19% Decrease in New Households
Becoming Homeless since 2019

Page 718 of 735 ends

THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS
2020-2025 Community Plan
Progress
Milpitas
Households

Page 719 of 735 ends

THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS APRIL 2026 2020-2025
Community
Plan Progress:

Milpitas
Households
People Housed
People Placed in Temporary
Housing and Shelter
People Received
Homelessness Prevention
Assistance
855
1,504
991
Across 516 households, ~4% of total
Across 975 households, ~6% of total
Across 393 households, ~3% of total
In 2025, for every 1 household
housed, another 1.6 became
homeless.

Page 720 of 735 ends

THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS APRIL 2026

HOW ARE

PEOPLE FROM

MILPITAS

BENEFITING
FROM SERVICES?
Milpitas-Affiliated means:
• Address in Milpitas
• Lived in Milpitas prior to becoming
homeless
• Works in Milpitas
• Kids go to school in Milpitas
• Spend most of time in Milpitas
Program-Type
Total
Households
Served
Milpitas-
Affiliated
Households
Permanent Supportive
Housing 4,556 185
Rapid Rehousing 1,679 90
Emergency Shelter 5,102 237
Transitional Housing 529 22
Street Outreach 5,194 244
Safe Parking 550 13
Homelessness Prevention 3,121 66
Housing Problem Solving 4,530 194
Services Only 8,944 368
Table 1: Milpitas-Affiliated Households Receiving Supportive Housing System Services in 2025

Page 721 of 735 ends

THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS APRIL 2026 Estimated Housing Investments For Milpitas
Households in 2025
Program Type Estimated Annual Cost
Per Household
Households Affiliated
with Milpitas in 2025
Estimated Annual
Funding for
Households Affiliated
with Milpitas
Permanent Supportive
Housing $37,380 185 $6,915,300
Rapid Rehousing $29,250 90 $2,632,500
Homelessness
Prevention $15,500 66 $1,023,000
Total $10,570,800
*Note: Milpitas-affiliated households also receive funding to support their housing stability through the Housing Problem Solving program.

Page 722 of 735 ends

Total: $69.5 million FY 25-26: $2,289,971
Additional Partnerships in Milpitas
The County funds supportive housing
services for residents at Sango Court and
Hillview Court in Milpitas.

Sango Court Apartments - $16 million
Hillview Court - ~$30.2 million
The Mil on Main - $23.3 million
Affordable Housing
Development
Supportive
Housing Services

Page 723 of 735 ends

THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS
Developing the
Next 5-Year
Community Plan to
End Homelessness

SANTA CLARA COUNTY COMMUNITY PLAN

TO END HOMELESSNESS

Page 724 of 735 ends

THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS APRIL 2026 2025-2030 Community Plan Timeline
Onboarding of Steering
Committee
Qualitative & Quantitative
Analysis
Spring 2025
Qualitative Data Collection
Steering Committee drafts
Sub-Strategies & Tasks
Engagement with Cities
Summer 2025
Continued engagement with
Cities
Convene lived experience
work group
Fall 2025
Engagement with Cities on
Draft Plan
Steering Committee finalizes
Draft Plan
Winter 2025–2026
Community Input on Draft
Plan
Begin Drafting Sub-Regional
Plans
Finalize Plan based on
Community Input
Spring 2026
CoC Board adopts Plan
Endorsement from
Jurisdictions
Year 1 Implementation Begins
Summer - Fall 2026

Page 725 of 735 ends

THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS

1. Prevent People From Becoming Homeless
Focus: Prevention

2. Continue to House People and Support Them in Retaining their Housing
Focus: Housing through programs (shelter to permanent)

3. Strengthen Access to Care and Services for People
Experiencing Unsheltered Homelessness.

Focus: Unsheltered individuals

4. Center and Invest in People with Lived Experience to Lead and Transform the Homeless System
Focus: Lived experience lead throughout the system
Key Focus Areas

Page 726 of 735 ends

THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS APRIL 2026 Next Steps
Community
Input
Review of full
draft plan
Coordinate
feedback from
City leaders,
lived experience
& constituents
Finalize Plan &
Develop Sub-
Regional City
Plans
Finalize plan
based on
Community
Input
Develop action
steps and
metrics based
on regional
needs
Ensure
alignment with
existing City
Plans &
Strategies
Plan Adoption
& Endorsement
by County and
Cities
CoC Board
Adoption (June)
Execute process
to obtain BOS
and City Council
endorsement
Plan for
implementation
Mar. – May
2026
Mar. – May
2026
June – Dec.
2026

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THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS
• Description of regional characteristics, priorities, and special populations
• Summary of existing efforts and investments in
homelessness
•
Framework of shared goals, strategies, and priorities
that align with the Plan
•
Compilation of links to cities' own homelessness
plans (where applicable)
Sub-Regional Plans
4 Sub-Regional Groups: North County,
West Valley, South County, San José

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THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS APRIL 2026 Additional
Input
Opportunities
Draft Plan posted on the
Office of Supportive Housing's
website here.

Four Community Convenings
in North County, West Valley,
South County, and San José
North County Convening:
● Date: Thursday, April 30th, 6-8 pm
● Location: El Palo Alto Room at Mitchell Park Community Center, 3700 Middlefield Road, Palo Alto, 94303

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THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS

1. Are the Focus Areas included in the draft
Plan reflective of the needs and goals of
your community?

2. What would the Council like to see
included as part of their sub-regional plan?

3. How can we work with the Council to help
share this information with the
community?
Questions for Council
to Consider:

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3.3.26 Draft
1 Santa Clara County: Community Plan to End Homelessness Focus Area 1 Prevent people from becoming homeless. Strategy A – Expand programs and investments to prevent people from becoming homeless. Sub-Strategies A1: Increase public and private funding for homelessness prevention programs. A2: Strengthen and sustain a high-impact homelessness prevention system. A3: Align policy and affordable housing investment to improve housing stability for households at-risk of homelessness. Strategy B – Ensure services are effective to prevent people from becoming homeless. Sub-Strategies B1. Prevent evictions through early identification, tenant protections, and system coordination. B2: Enforce fair housing protections and increase access to legal services to combat housing discrimination. B3: Leverage health care resources to prevent homelessness. Strategy C – Enhance coordination across systems to prevent people from becoming homeless. Sub-Strategies C1: Prevent homelessness at discharge or system exit through coordination with health care or behavioral health institutions, foster care, or criminal legal systems.

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Draft 3.3.26 2
C2: Establish partnerships to increase income and employment for those at-risk of homelessness. C3: Strengthen partnerships with safety net services for a community-driven approach to preventing homelessness. Focus Area 2 Continue to house people and support them in retaining their housing. Strategy A – Increase and maintain a range of housing options that meets the need. Sub-Strategies A1: Increase public and private funding to build more permanent housing and implement system improvements. A2: Increase public and private funding to expand temporary housing capacity and implement system improvements. A3: Prioritize development of housing for extremely low-income individuals and families making 30% of Area Median Income or less and set joint targets. A4: Build up programs and services to reach geographically underserved areas of the county. A5 Strengthen and diversify permanent housing capacity and options to meet varied needs and acuity levels. A6: Strengthen and diversify temporary housing capacity and options, including Emergency Interim Housing (EIH), to meet varied needs and acuity levels. A7: Co-design innovative and inclusive housing and service models with people with lived experience that expand access to diverse, permanent housing solutions. Strategy B – Increase consistency, diversity, and quality of housing and services for people accessing the housing system. Sub-Strategies B1: Standardize high-quality service delivery and individualized care across the housing system. B2: All housing programs are safe, healthy, and accessible to everyone.

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Draft 3.3.26 3
B3: Improve tenancy support for participants in permanent housing programs. B4: Invest in equitable workforce development programs for people with lived experience within the homeless system. B5: Promote skill-building and career advancement opportunities for people with lived experience within the homeless system. B6: Support the development and implementation of programs led by people with lived experience that provide peer support, housing navigation, and mentorship. Strategy C – Improve system coordination throughout the housing system. Sub-Strategies C1: Reduce returns to homelessness and program exits. C2: Increase coordination between property management and service providers to ensure housing stability. C3: Reduce housing search time and expand landlord capacity for scattered site housing programs. Focus Area 3 Strengthen access to care and services for people experiencing unsheltered homelessness. Strategy A – Build capacity and expand access to trusted, culturally responsive, and coordinated services and resources throughout Santa Clara County. Sub-Strategies A1: Identify sustainable funding for increased access to care and services for people experiencing unsheltered homelessness. A2: Prioritize peer-led and community-driven outreach and communications models to effectively serve underserved regions and populations who are historically underserved or overrepresented in the homeless system. A3: Improve system-wide access to real-time, understandable, and comprehensive resource information and availability. Strategy B – Increase consistency, variety, and quality of outreach, basic, and essential needs services.

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Draft 3.3.26 4
Sub-Strategies B1: Expand service delivery offerings for basic and essential needs and to support stability. B2: Ensure that service providers are equipped with the skills, capacity, and ability to effectively serve those in unsheltered situations. B3: Create a consistent, person-centered approach to address vehicular homelessness. B4: Connect impacted populations to culturally responsive services. Strategy C – Invest in approaches that improve outcomes and reduce harm for people living unsheltered and the community at-large. Sub-Strategies C1: Strengthen coordination between behavioral health, homeless service providers, and public safety partners to divert non-violent homeless-related calls away from law enforcement. C2: Expand re-entry and behavioral health services as alternatives to arrest or emergency room admission. C3: Decrease the number of people residing in encampments and reduce criminalization of homelessness for those who are unsheltered Focus Area 4 Center and invest in people with lived experience to lead and transform the homeless system. Strategy A – Expand the representation of people with lived experience in leadership roles and decision-making bodies. Sub-Strategies A1: Build capacity of local jurisdictions and organizations to increase lived experience in leadership roles and decision-making bodies A2: Create accessible and flexible leadership opportunities that consider varying interests, availability, and backgrounds A3: Reduce structural barriers to participation.

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Draft 3.3.26 5
Strategy B – Build leadership capacity and advancement pathways for people with lived experience. Sub-Strategies B1: Provide opportunities such as mentorship and education for people with lived experience to establish pathways for leadership advancement. B2: Support transitions from advisory roles to formal decision making and leadership positions. B3: Advance equity in hiring, advancement, and retention of people with lived experience. Strategy C – Equip homeless system partners to effectively partner with people with lived experience. Sub-Strategies C1: Establish standards and best practices to support authentic lived experience engagement C2: Formalize processes to regularly evaluate the quality and depth of lived experience engagement and use findings to drive improvement. C3: Develop clear accountability measures to transparently demonstrate how lived experience input informs decisions and system change.

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Milpitas City CouncilApril 21, 2026

Milpitas City Council
April 21, 2026