Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.
Line
Item Question Response *
56 Describe your pricing model (e.g., line-item discounts or product-category discounts). Provide detailed pricing data (including standard or list pricing and the Sourcewell
discounted price) on all of the items that you want
Sourcewell to consider as part of your RFP response. If applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the
document upload section of your response.
Our pricing model discounts are based off MSRP minus a
percentage or a flat discount on certain market specific products where discount are not normally offered. The pricing includes up to $5,000 for driveway, PDI, and dealer delivery and training. Taxes, trips, pre-pay discounts, multiple quantity discounts, and trade-ins are not included in these prices but will change the price to the member if part of the order.
*
57 Quantify the pricing discount represented by the pricing proposal in this response. For example, if the pricing in your response represents a percentage discount from
MSRP or list, state the percentage or percentage range.
Pricing discounts range from 3% to 20% depending on the brand and the product offered. In some cases a flat fee discount is offered which ranges from $5,000 to $15,000.
*
58 Describe any quantity or volume discounts or rebate
programs that you offer.
Depending on the model of the apparatus and the overall deal, multiple unit discounts could be offered starting at around 1% more per unit. This would be affected by the mix and the quantity of the apparatus purchased.
*
59 Propose a method of facilitating “sourced” products or related services, which may be referred to as “open
market” items or “nonstandard options”. For example, you may supply such items “at cost” or “at cost plus a
percentage,” or you may supply a quote for each such
request.
If the sourced items are items supplied by the brand, these would be treated as a part of the apparatus and the same discount would apply based on the model of the apparatus. For items purchased as loose equipment or customer requested items, these would be provide at cost with a 30% or less markup.
*
60 Identify any element of the total cost of acquisition that is NOT included in the pricing submitted with your response.
This includes all additional charges associated with a
purchase that are not directly identified as freight or shipping charges. For example, list costs for items like predelivery inspection, installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer.
Driveway up to $5,000 is included and will be adjusted up or down based on the actual cost plus a $200 admin fee. For shipments where the apparatus has to be shipped or flown to it's destination, these additional cost over and above getting the vehicle to the port would be the responsibility of the member. Pre-build and inspection trips are not included. Taxes are not included. NFPA requires we provide 3 days of training on all aerials, industrial pumpers, and ARFFs which is include in the quote. All other training is provided by the selling dealer.
*
61 If freight, delivery, or shipping is an additional cost to the Sourcewell participating entity, describe in detail the complete freight, shipping, and delivery program.
As stated above, we have included up to $5,000 allowance for delivery on each unit. If the actual price to deliver is less, the member will receive a credit. If the actual price is more, the member will be responsible for the added expense. This is also true for PDI and Dealer Delivery and training. We have included values within the quote for different models but the member could be billed more or provided a credit depending on the actual cost. *
62 Specifically describe freight, shipping, and delivery terms or programs available for Alaska, Hawaii, Canada, or any
offshore delivery.
As stated above, our standard quote includes delivering the apparatus to the port. Cost associated with completing the delivery is on a case by case basis depending on the additional
requirements set by the member. We would provide a quote for their approval.
*
63 Describe any unique distribution and/or delivery methods or options offered in your proposal.
Nothing unique. We provide delivery of the vehicle as requested by the end user. If the apparatus is being shipped on a boat, the member might request the apparatus be wrapped and/or loaded in a container. The expense for these items would be based on a case by case basis and would differ based on the type vehicle, weight, size, and market price at the time of the shipment. *
Bid Number: RFP 113021 Vendor Name: E-ONE, Inc.
DocuSign Envelope ID: B2055F79-8C99-4629-9DB8-40E6E0EEB294 DocuSign Envelope ID: 95FDC7F9-936A-4248-BD34-67F5B6E6EA2A
Table 12: Pricing Offered
Line
Item The Pricing Offered in this Proposal is: * Comments 64 b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments.
While we must be
competitive on all cooperative
procurement contracts,
ultimately the market and the
competition drive our pricing
to your members. The key is
which contract you use, its
simplicity, and the support
from the management team
with the respective contract.
Sourcewell is our go to
contract.
Table 13: Audit and Administrative Fee
Line
Item Question Response *
65 Specifically describe any self-audit process or program that you plan to employ to verify compliance with your proposed Contract with Sourcewell. This process includes ensuring that Sourcewell participating entities obtain the proper pricing, that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to Sourcewell. Provide sufficient detail to support your ability to report quarterly sales to Sourcewell as described in the Contract template.
We use a self audit spreadsheet which gives the selling dealer a go/no go visual indicator of their compliance to the contract. The goal of the spreadsheet was to communicate how the numbers were calculated and to show the customer we met or exceeded the contracted discounts within the RFP. *
66 If you are awarded a contract, provide a few examples of internal metrics that will be tracked to measure whether you are having success with the contract.
We track sales proposed as Sourcewell contracted business versus actual booked business.
Currently this information can be sorted by quote number, truck number, customer, state/province, apparatus model, date sold, delivered/not delivered, and/or selling dealer.
*
67 Identify a proposed administrative fee that you will pay to Sourcewell for facilitating, managing, and promoting the Sourcewell Contract in the event that you are awarded a Contract. This fee is typically calculated as a percentage of Vendor’s sales under the Contract or as a per-unit fee; it is not a line-item addition to the Member’s cost of goods. (See the RFP and template Contract for additional details.)
.75% of the contracted amount with admin fee ceilings
based on the following:
All commercial chassis products (except aerials) = $1500.00 max
All custom chassis products (except aerials) = $1750.00 max All aerials = $2000.00 max
All apparatus accident repairs/re-chassis/body remount, apparatus upgrades, and Spartan chassis quotes = $1750.00 max
Combinations of multiple apparatus purchased via the same purchase order = $2000.00 max.
The above admin fees were chosen to compete with the
many other cooperative contracts the member would have at their disposal. If you use a straight percentage of 1% the admin fee will be too high and the member will move to the more competitive contract. Thus, the purchase will not be booked thru Sourcewell.
Parts and service programs/contracts as per the following:
*
Bid Number: RFP 113021 Vendor Name: E-ONE, Inc.
DocuSign Envelope ID: B2055F79-8C99-4629-9DB8-40E6E0EEB294 DocuSign Envelope ID: 95FDC7F9-936A-4248-BD34-67F5B6E6EA2A
Table 14A: Depth and Breadth of Offered Equipment Products and Services Line
Item Question Response *
68 Provide a detailed description of the
equipment, products, and services that you
are offering in your proposal.
As it relates to fire apparatus:
The REV Group and its multiple fire apparatus brands (REV Fire Group) offer Sourcewell members a wide variety of models. These include brush trucks, urban interface units, crew haulers, air and light units, light rescues, medium rescues, heavy rescues, combo rescues, walk-in/walk around rescues, command vehicles, hazmat vehicles, pumpers, rescue pumpers, wet side tankers, dry side tankers, vacuum tankers, elliptical tankers, aerial booms, aerial ladders, aerial platforms, ARFF units, ARFF foam testing units, and Rhino turrets. In addition to apparatus, we offer service/maintenance, parts, training, refurbishment/upgrades, accident repair services, and any other new/product or service agreed upon by the member and fits within the scope of the RFP.
As it relates to Spartan Chassis - these chassis' are offered by many fire apparatus manufacturers which are not part of the REV GROUP/REV Fire Group. In most cases they are competitors of the REV Fire Group. That said, within the scope of the RFP, we wanted to provide our dealer partners and Spartan Chassis' OEMs the option to offer chassis upgrades, re-chassis options, wreck repairs, and body remounts on a new Spartan chassis via the Sourcewell contract, thus eliminate the requirement of going out to bid.. The agreed discount and admin fee would only be based on the chassis quote. All other expenses, labor, parts, and loose equipment would be listed separately from the chassis line item quote, must be approved by the Sourcewell member, and fit within the scope of the RFP. *
69 Within this RFP category there may be
subcategories of solutions. List subcategory
titles that best describe your products and
services.
For fire apparatus - we offer leasing, trade-ins, pre-pay discounts, and multiple unit discounts. For leasing this would be handled thru REV Leasing, one of many third party leasing companies within the industry, or through local institutions agreed upon by the member and fits within the scope of the RFP.
For service/parts purchases - these would brand specific new parts, vendor supplied parts, brand/dealer supplied parts/loose equipment, brand/dealer supplied PPE/fire fighting support equipment, services (other-TBD) where the need expressed by the member fits within the scope of the RFP, and any volume discounts which may apply.
For Product Life Cycle Extension Services - these would include wreck repairs, apparatus upgrades, apparatus refurbs, dealer/third party annual aerial inspection/certification, dealer/third party annual pump testing, and dealer/third party contracted services (other-TBD) where the need expressed by the member fits within the scope of the RFP.
For Extended Warranties - these would included warranties offered specifically by the brand (base warranty extensions and/or bumper to bumper warranties, third party drivetrain warranties, vendor supplied extended warranties, or additional warranties requested by the member and falls within the scope of the RFP.
Contract Services - these would be brand provided service contracts, training offered by each brand, service contracts negotiated with our dealer partners, parts contracts negotiated with our dealer partners, training services negotiated with our dealer partners, or any added contract services agreed upon by the member and fits within the scope of the RFP.
*
Bid Number: RFP 113021 Vendor Name: E-ONE, Inc.
DocuSign Envelope ID: B2055F79-8C99-4629-9DB8-40E6E0EEB294 DocuSign Envelope ID: 95FDC7F9-936A-4248-BD34-67F5B6E6EA2A
Table 14B: Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.
Line Item Category or Type Offered * Comments
70 Firefighting apparatus and service vehicles, of all
types, such as: pumper/engine, initial attack,
mobile water supply, aerial, quint, special service,
mobile foam, command and communications, and
purpose-built firefighting or rescue trailers
Yes
No
Do not offer rescue trailers.
*
71 Wildland fire apparatus, of all types, such as: fire suppression equipment, mobile water supply, and
crew carriers
Yes
No
All of the mentioned including brush
trucks and initial attack vehicles. *
72 Aircraft rescue and firefighting vehicles Yes
No
Also providing a mobile foam tester. *
73 Purpose-built chassis and vehicle components for
firefighting apparatus and fire service vehicles
Yes
No
Offering brand specific chassis for
wreck repair, refurb, and chassis
upgrades. Also offering Spartan
custom built chassis as additional
option for re-chassis solutions.
*
74 Equipment, options, accessories, and supplies
complementary or incidental to the purchase of a
turnkey or complete unit of the types described in
Lines 70-72 above
Yes
No
Offered thru the manufacturing brand
or selling dealer.
75 Services related to the offering of the solutions
described in Lines 70-74, including installation,
customization, remount, refurbishment, inspection,
repair, maintenance, training, and support
Yes
No
All of the items are offered. Also
offering accident repairs. *
Bid Number: RFP 113021 Vendor Name: E-ONE, Inc.
DocuSign Envelope ID: B2055F79-8C99-4629-9DB8-40E6E0EEB294 DocuSign Envelope ID: 95FDC7F9-936A-4248-BD34-67F5B6E6EA2A
Table 15: Industry Specific Questions
Line
Item Question Response *
76 Describe available service and repair
options for the equipment and products
offered in your proposal.
A list of dealers and service locations is provided. Depending on the dealer's capabilities added services may be available. This could include pump testing, aerial testing, air pack testing/repair, upfitting, and/or wreck repair. *
77 Describe available remount or refurbishing
services included within your proposal, the
pricing method for such services, and any
related order processes.
A list of dealers and service locations is provided. Depending on the dealer's capabilities these added services may be available. If not available at the dealer location the manufacturing brand could provide labor and material quotes based on the requested repairs.
78 Describe your compliance with US
standards for the equipment and products
offered in your proposal, including
applicable federal and state requirements.
Most of our manufacturing facilities are ISO9001 Quality Certified All vehicles must be built to NFPA 1901 or 1906. We provide the member a Letter of Compliance and any item requested not meeting these standards is listed as non-compliant whereas the member and/or dealer must sign and dictate who is responsible for correcting the deficiency prior to putting vehicle in service. See attachments.
All ARFFs must meet NFPA 414 and NFPA 412 Standards.
Some facilities undergo and pass the UL Inspection Program (VIP) for NFPA 1901.
See attachments.
Must meet FMVSS—Federal Motor Vehicle Safety Standards
All custom cabs must meet the Economic Commission for Europe (ECE) R-29 cab crash testing.
Society of Automotive Engineers (SAE) Standards where specified.
Underwriters Laboratories (UL & ULC)
Federal Aviation Administration (FAA) AC 150/5220-10 for ARFF 79 Describe your compliance with Canadian
standards for the equipment and products
offered in your proposal, including
applicable federal and provincial
requirements.
The same as U.S. built units but with the following additional testing requirements:
Must meet ULC S515 for all apparatus sold n Canada.
Must meet CMVSS—Canadian Motor Vehicle Safety Standards International Civil Aviation Organization (ICAO)
Units delivered in Canada must also pass a required motor vehicle test prior to unit being put into service.
Table 16: Exceptions to Terms, Conditions, or Specifications Form Line Item 80. NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, or specifications, a Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Form immediately below. The contract section, the specific text addressed by the exception or requested modification, and the proposed modification must be identified in detail. Proposer's exceptions and proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract.
Contract Section Term, Condition, or Specification Exception or Proposed Modification Documents
Ensure your submission document(s) conforms to the following:
Bid Number: RFP 113021 Vendor Name: E-ONE, Inc.
DocuSign Envelope ID: B2055F79-8C99-4629-9DB8-40E6E0EEB294 DocuSign Envelope ID: 95FDC7F9-936A-4248-BD34-67F5B6E6EA2A
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as “Marketing Plan.” Pricing - REV Group_ E-ONE Apparatus Models_Pricing_Discounts Updated.pdf - Tuesday November 30, 2021 15:44:05 Financial Strength and Stability - REV GROUP (REV Fire Group) Financial Strength and Stability.pdf - Tuesday November 30, 2021 15:15:51
Marketing Plan/Samples (optional)
WMBE/MBE/SBE or Related Certificates - REV Fire Group Certifications.pdf - Tuesday November 30, 2021 15:47:00 Warranty Information - REV Fire Group Warranties.pdf - Tuesday November 30, 2021 16:05:38 Standard Transaction Document Samples - 20211110 Q113020 Mesa AZ, H & E (AZ) Custom Summary Report - Amended.pdf - Tuesday November 30, 2021 16:20:31
Upload Additional Document - REV Group Misc Files.pdf - Tuesday November 30, 2021 16:18:34 Bid Number: RFP 113021 Vendor Name: E-ONE, Inc.
DocuSign Envelope ID: B2055F79-8C99-4629-9DB8-40E6E0EEB294 DocuSign Envelope ID: 95FDC7F9-936A-4248-BD34-67F5B6E6EA2A
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor’s objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf;
2. Included on the government-wide exclusions lists in the United States System for Award Management found at:
https://sam.gov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated Bid Number: RFP 113021 Vendor Name: E-ONE, Inc.
DocuSign Envelope ID: B2055F79-8C99-4629-9DB8-40E6E0EEB294 DocuSign Envelope ID: 95FDC7F9-936A-4248-BD34-67F5B6E6EA2A
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.
By checking this box I acknowledge that I am bound by the terms of the Proposer’s Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Fred Cureton, National Contract Manager, REV Group, INC.
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
Yes No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
File Name
I have reviewed the
below addendum and
attachments (if
applicable)
Pages
Addendum_4_Fire_Apparatus_RFP_113021
Sat November 20 2021 12:53 PM
5 Addendum_3_Fire_Apparatus_RFP_113021
Thu November 11 2021 02:09 PM
1 Addendum_2_Fire_Apparatus_RFP_113021
Fri October 29 2021 09:20 AM
1 Addendum_1_Fire_Apparatus_RFP_113021
Fri October 29 2021 09:20 AM
1 Bid Number: RFP 113021 Vendor Name: E-ONE, Inc.
DocuSign Envelope ID: B2055F79-8C99-4629-9DB8-40E6E0EEB294 DocuSign Envelope ID: 95FDC7F9-936A-4248-BD34-67F5B6E6EA2A
Date: 05/20/2022
This document supports pricing matrix for Sourcewell #113021-RVG reference PNP dated 05/20/2022.
Prepared by: Fred Cureton, National Contract Manager
This document is being provided with the following goals in mind:
1. Aid Sourcewell Contract Managers when communicating KME’s product offerings, discount structure, and key contacts.
2. Provide one document specific to the KME brand.
3. Eliminate confusion for Sourcewell and their members by separating the brand specific data where multiple brands information was submitted.
4. Provide dedicated brand specific information which could easily be linked to each brand’s web landing page.
Fred Cureton
National Contracts Manager
REV Fire Group
Office 205-680-4468
Cell 352-895-0783
Email: [email protected]
ATTACHMENT D
Sourcewell #113021-RVG-3 (KME Apparatus Model Pricing Strategy – Quick Reference Guide) Model Discount off MSRP Notes
Commercial Mini-Pumpers 3% Pre-discounted – Priced to Market – Flat fee discount Commercial Pumpers 3% KME portion only – see notes below Custom Pumpers 5% Regardless of selected Chassis
Commercial Tankers 3% KME portion only – see notes below Custom Tankers 5% Regardless of selected Chassis
Commercial Light Rescues 3% Pre-discounted – Priced to Market – Flat fee discount Custom Heavy Rescues 5% Regardless of the selected Chassis Custom Aerial Ladders 5% Regardless of the selected Chassis Custom Aerial Platforms 5%
Custom TDA 5% Available through ladder options
Wildlands 3% Pre-discounted – Priced to Market – Flat fee discount Note: Items designated as “Pass thru” by KME are broken out separately within our quoting system. Items in this category include training, commercial chassis’, brokered items, etc.). These items are not discounted.
All prices based on current MSRP at the time of sale.
KME reserves the right to provide a higher discount based on the product mix and/or overall deal strategy.
Key KME Contacts:
• Anthony Maff, Senior Sales Support, [email protected], 570-669-5595 • Chris McClung, Director of Sales, [email protected], 352-502-6881
KME Commercial Pumpers (Mini Pumpers and RIV Included)
Apparatus Model Apparatus Descriptions Base Price MSRP Discount off MSRP Sourcewell Adjusted Price Commercial Pumper Commercial OEM Cab/Chassis As custom
configured by
Sourcewell member
5% off KME portion of
apparatus.
MSRP minus 5%
KME Commercial Tankers
Apparatus Model (SKU) Apparatus Descriptions Base Price MSRP Discount off MSRP Sourcewell Adjusted Price Commercial Tanker Commercial Chassis Tanker As custom
configured by
Sourcewell member
3% off KME portion of
apparatus.
MSRP minus 3%
KME Custom Rescues
Apparatus Model (SKU) Apparatus Descriptions Base Price MSRP Discount off MSRP Sourcewell Adjusted Price Custom Chassis Rescue Custom Heavy Rescue, Non Walk-In As custom configured by
Sourcewell member
5% MSRP minus 5%
KME Custom Aerial Platforms
Apparatus Model (SKU) Apparatus Descriptions Base Price MSRP Discount off MSRP Sourcewell Adjusted Price Custom Aerial Platform
w/ Chassis option
Aerial Platform multiple length
options
As custom
configured by
Sourcewell member
5% MSRP minus 5%
KME Custom Pumpers
Apparatus Model (SKU) Apparatus Descriptions Base Price MSRP Discount off MSRP Sourcewell Adjusted Price Custom Pumper Custom chassis pumper per chassis
options
As custom
configured by
Sourcewell member
5% MSRP minus 5%
KME Custom Tankers
Apparatus Model (SKU) Apparatus Descriptions Base Price MSRP Discount off MSRP Sourcewell Adjusted Price Custom Chassis tanker w/
available chassis option
Custom Chassis Tanker As custom
configured by
Sourcewell member
5% MSRP minus 5%
KME Custom Aerial Ladders (Including TDA)
Apparatus Model (SKU) Apparatus Descriptions Base Price MSRP Discount off MSRP Sourcewell Adjusted Price Custom Ladder w/chassis
option
Custom Ladder with ladder options As custom
configured by
Sourcewell member
5% MSRP minus 5%
Custom Ladder w/chassis
option
TDA
Custom Ladder with ladder options As custom
configured by
Sourcewell member
5% MSRP minus 5%
ITEM # 14
CITY OF MONTEBELLO
CITY COUNCIL AGENDA STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Raul Alvarez, City Manager
BY: Paul Espinosa, Police Chief
SUBJECT: APPROVAL OF EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANT (JAG) PROGRAM- LOCAL SOLICITATION FUNDS
UTILIZATION
DATE: April 24, 2024
RECOMMENDATION(S):
It is recommended that the City Council:
1. Approve the use of grant funding awarded to the Police Department by the Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local Solicitation, in the amount of $16,491; and
2. Amend the Fiscal Year 2023-24 budget and increase appropriations by $16,491, in (Expenditure) Account No. 240-8055-800-5010.10, $6,000, -6010.10, $5,000, 6000.20, $5,491 (JAG, JAG Program Funds, Overtime, Equipment, Supplies), and $16,491 in (Revenue) Account 240-99-4198 (JAG, JAG Program Funds, Miscellaneous Grants); and,
3. Take such additional, related action that may be desirable.
FISCAL IMPACT:
The City of Montebello is being awarded $16,491 from the Edward Byrne Memorial Justice Assistance Grant (JAG) Program (“Grant”). Although the City must pay upfront costs, all related, authorized expenditures will be reimbursed by the Grant on a quarterly basis up to $16,491.
The funds are to be distributed to a specific JAG account, which will reflect the following budget uses (Account No.240-8055-800-):
1. Personnel Costs-Overtime (5010.10) $6,000
2. Equipment (6010.10) $5,000
CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 24, 2024
3. Supplies (6000.20) $5,491
TOTAL $16,491.
The recommended action would increase appropriations in the above accounts by the indicated amounts, as well as record revenue of $16,491 in Account No. 240-99-4198.
BACKGROUND/DISCUSSION:
In accordance with the Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751 (a)) funds may be used for local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support and information systems for criminal justice. The funds can be used for any one or more of the following purpose area programs:
• Law enforcement programs
• Prosecution and court programs
• Prevention and education programs
• Corrections and community corrections programs
• Drug treatment and enforcement programs
• Planning, evaluation, and technology improvement programs • Crime victim and witness programs (other than compensation) • Mental health programs and related law enforcement and corrections programs, including behavioral programs and crisis intervention teams The current round of Justice Assistance Grant funding (i.e., JAG FY2023) includes the proposed use of funds to enhance the Police Department's commitment of increasing community policing efforts, participation from citizens, while attracting and retaining peace officers.
ENVIRONMENTAL:
N/A
ANALYSIS:
The City of Montebello has been awarded $16,491 through the current JAG award cycle (Attachments A and B). As required by the U.S. Department of Justice and under the administration of the Bureau of Justice Assistance, requirements for recipients of JAG funds, the City of Montebello has prepared this summary for the 2023 program. The proposed project addresses the needs of the Department and establishes a resource for the community to prioritize and place justice funds in the purpose areas where they are needed most to reduce crime and improve public safety.
The JAG FY2023 funds will fill those curtailments or cuts in resources that would otherwise impact the Police Department’s ability to continue and maintain its community
CITY COUNCIL AGENDA REPORT - MEETING OF APRIL 24, 2024
policing efforts aimed at reducing crime and improving public safety. Police and Finance Department staff will focus on monitoring grant activity to ensure the allocation of funds are used towards the cost of personnel, equipment and materials required by the Montebello Police Department.
SUMMARY:
The Department has been awarded a JAG Grant in the amount of $16,491. The Grant award will enable the Department to conduct additional community engagement events and purchase necessary equipment.
City Council is being asked to authorize the proposed use of the Grant as further outlined in the attached Grant Agreement (Attachment B) and amend the FY 2023-24 budget by increasing appropriations by $16,491, in (Expenditure) Account No. 240-8055- 800-5010.10, $6,000, -6010.10, $5,000, 6000.20, $5,491 (JAG, JAG Program Funds, Overtime, Equipment, Supplies), and $16,491 in (Revenue) Account 240-99-4198 (JAG, JAG Program Funds, Miscellaneous Grants).
ATTACHMENT(S)
1. Attachment A- JAG 2023 Solicitation Package
2. Attachment B- JAG 2023 Award Package
NEXT STEPS:
N/A
OMB No. 1121-0329
Expires 12/31/2023
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
BJA FY 23 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation
Assistance Listing Number # 16.738
Grants.gov Opportunity Number: O-BJA-2023-171790
Solicitation Release Date: June 30, 2023 12:00 PM ET Application Grants.gov Deadline: October 23, 2023 8:59 PM ET Application JustGrants Deadline: October 24, 2023 8:59 PM ET Overview
The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) seeks applications for funding under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This program furthers the DOJ’s mission by assisting state, local, and tribal jurisdictions’ efforts to prevent or reduce crime and violence and to improve the fair administration of the justice system.
This solicitation incorporates guidance provided in the OJP Grant Application Resource Guide which provides additional information for applicants to prepare and submit applications to OJP for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.
This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating the “Limitation on Use of Award Funds for Employee Compensation; Waiver” provisions in the “Financial Information” section of the OJP Grant Application Resource Guide.
Solicitation Categories
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ATTACHMENT A
Competition ID Category * Number
of
Awards
Dollar
Amount for
Award
Performance
Start Date
Performance
Duration
(Months)
C-BJA-2023-00104-PROD
Category 1–
Applicants with
eligible
allocation
amounts of less
than $25,000
678 $10,420,302 10/1/22
12:00 AM 24
C-BJA-2023-00105-PROD
Category
2–Applicants
with eligible
allocation
amounts of
$25,000 or more
618 92,358,317 10/1/22
12:00 AM 48
Eligible Applicants:
City or township governments, County governments, Native American tribal governments (Federally recognized), Special district governments
By law, for purposes of the JAG Program, the term “units of local government” includes a town, township, village, parish, city, county, borough, or other general-purpose political subdivision of a state; or it may be a federally recognized American Indian tribal government that performs law enforcement functions (as determined by the Secretary of the Interior). A unit of local government also may be any law enforcement district or judicial enforcement district established under applicable state law with authority to independently establish a budget and impose taxes; for example, in Louisiana, a unit of local government means a district attorney or parish sheriff. The eligible allocations by state for the fiscal year (FY) 2023 JAG Program can be found at: https://bja.ojp.gov/ program/jag/fy-2023-allocations.
Eligible allocations under the JAG Program are posted annually on the JAG web page.
See the Allocation Determination and Units of Local Government Requirements Regarding Use of JAG Funds section for more information. Applicants with eligible allocation amounts of less than $25,000 will apply to Category 1, and applicants with eligible allocation amounts of $25,000 or more will apply to Category 2.
Contact Information
For assistance with the requirements of this solicitation, contact the OJP Response Center at 800-851-3420, 301-240-6310 (TTY for hearing-impaired callers only), or [email protected] OJP Response Center operates from 10:00 a.m. to 6:00 p.m. eastern time (ET) Monday–Friday, and 10:00 a.m. to 8:00 p.m. ET on the solicitation
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close date.
Submission Information
Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants.
Registration and renewal can take up to 10 business days to complete.
Submission: Applications must be submitted to DOJ electronically through a two-step process via Grants.gov and JustGrants.
Step 1: The applicant must submit by the Grants.gov deadline the required Application for Federal Assistance standard form (SF-424) and a Disclosure of Lobbying Activities (SF-LLL) form when they register in Grants.gov at https://www.grants.gov/ web/grants/register.html. Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the Grants.gov deadline. If an applicant fails to submit in Grants.gov, they will be unable to apply in JustGrants.
For technical assistance with submitting the SF-424 and an SF-LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov Customer Support, or [email protected]. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.
Step 2: The applicant must submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov by the JustGrants application deadline.
For technical assistance with submitting the full application in JustGrants, contact the JustGrants Service Desk at 833-872-5175 or [email protected]. The JustGrants Service Desk operates 7 a.m. to 9 p.m. ET Monday–Friday and 9 a.m. to 5 p.m. ET on Saturday, Sunday, and federal holidays.
OJP encourages applicants to review, the “How to Apply” section in the OJP Grant Application Resource Guide and the JustGrants website for more information, resources, and training. Applicants should maintain all receipts and confirmations received from SAM.gov, Grants.gov, JustGrants systems.
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Contents
Overview 1
Activities
Training Costs
(SF-424) in Grants.gov
Information)
Questionnaire (including applicant disclosure of high-risk status) Contact Information 2
Program Description 6
Overview 6
Specific Information 6
Goals, Objectives, and Deliverables 19
Evidence-Based Programs 19
Information Regarding Potential Evaluation of Programs and 19 Federal Award Information 20
General Guidance for Federal Award 20
Awards, Amounts and Durations 21
Type of Award 21
Financial Management and System Controls 21
Budget Information 21
Cost Sharing or Matching Requirement 21
Pre-agreement Costs (also known as Pre-award Costs) 22
Prior Approval, Planning, and Reporting of Conference/Meeting/ 22 Costs Associated with Language Assistance (if applicable) 22 Availability of Funds 22
Eliigibility Information 22
Application and Submission Information 22
Content of Application Submission 22
Information to Complete the Application for Federal Assistance 23 Standard Applicant Information (JustGrants 424 and General Agency 23 Proposal Abstract 23
Proposal Narrative 24
Budget and Associated Documentation 26
Budget Worksheet and Budget Narrative (attachment) 26
Indirect Cost Rate Agreement (if applicable) 26
Financial Management and System of Internal Controls 26 Disclosure of Process Related to Executive Compensation 26 Additional Application Components 27
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Research and Evaluation Independence and Integrity Statement 27 Applicant Government
Other Responsibility Matters; and Drug-Free Workplace
Requirements; Law Enforcement and Community Policing
Applicant Disclosure and Justification – DOJ High Risk Grantees (if28 applicable)
Memorandum of Understanding (if applicable) 27
Certifications and Assurances by the Chief Executive of the 27 Disclosure and Assurances 27
Disclosure of Lobbying Activities 28
DOJ Certified Standard Assurances 28
Applicant Disclosure of Duplication in Cost Items 28
DOJ Certifications Regarding Lobbying; Debarment, Suspension and 28 How to Apply 28
Submission Dates and Time 29
Application Review Information 31
Review Process 31
Federal Award Administration Information 32
Federal Award Notices 32
Administrative, National Policy, and Other Legal Requirements 32 Information Technology (IT) Security Clauses 32
Requirements
552a)
General Information about Post-Federal Award Reporting 32 Federal Awarding Agency Contact(s) 33
Other Information 33
Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 33 Provide Feedback to OJP 34
Application Checklist 35
Standard Solicitation Resources 37
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Program Description
Overview
OJP is committed to advancing work that promotes civil rights and racial equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety and protects the public from crime and evolving threats, and builds trust between law enforcement and the community.
With this solicitation, the Bureau of Justice Assistance (BJA) seeks to award Edward Byrne Memorial Justice Assistance Grant (JAG) Program funds to eligible units of local government. (BJA will issue a separate solicitation for applications from states).
For more information on the JAG Program, please refer to the JAG Fact Sheet and/or JAG Frequently Asked Questions (FAQs).
Statutory Authority: The JAG Program is authorized by Title I of Public Law 90-351 (generally codified at 34 U.S.C. 10151-10726), including subpart 1 of part E (codified at 34 U.S.C. 10151-10158); see also 28 U.S.C. 530C(a).
Specific Information
Statutory Formula
JAG awards are based on a statutory formula that is fully described within the JAG Technical Report. Once each fiscal year’s overall JAG Program funding level is determined, BJA works with the Bureau of Justice Statistics to begin a four-step grant award calculation process, which, in general, consists of:
1. Computing an initial JAG allocation for each state, based on its share of violent crime and population (weighted equally).
2. Reviewing the initial JAG allocation amount to determine if the state allocation is less than the minimum award amount defined in the JAG legislation (0.25 percent of the total). If this is the case, the state is funded at the minimum level, and the funds required for this are deducted from the overall pool of JAG funds. Each of the remaining states receives the minimum award plus an additional amount based on its share of violent crime and population.
3. Dividing each state’s final award amount (except for the territories and the District of Columbia) between the state and its units of local governments at rates of 60 and 40 percent, respectively.
4. Determining award allocations for the units of local government, which are based on their proportion of the state’s 3-year violent crime average. If the “eligible award amount” for a particular unit of local government, as determined on this basis, is $10,000 or more, then the unit of local government is eligible to apply directly to OJP (under the JAG Local Solicitation) for a JAG award. If the “eligible award
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amount” for a particular unit of local government, as determined on this basis, is less than $10,000, the funds are not made available for a direct award to that particular unit of local government, but instead are added to the amount that is awarded to the state.
Allocation Determination and Units of Local Government Requirements Regarding Use of JAG Funds
Eligible allocations under JAG are posted annually on the JAG web page.
According to the JAG Program statute, a “disparity” may exist between the funding eligibility of a county and its associated municipalities. See 34 U.S.C. § 10156(d)(4).
Units of local government identified by BJA as disparate must select a fiscal agent that will submit an application for the allocation to include all disparate municipalities. A memorandum of understanding (MOU) that identifies which jurisdiction will serve as the applicant or fiscal agent for joint funds must be completed and signed by each participating jurisdiction’s authorized representative. Once an award is made, the fiscal agent will be responsible for distributing award funds to the other jurisdictions in the disparate group through subawards that include all appropriate award conditions. To verify eligibility, an applicant should visit the JAG web page and click on their respective state and note the following regarding the state’s allocation table:
1. Disparate units of local government are listed in shaded groups, in alphabetic order by county. Units of local government identified as disparate must select one unit of local government to submit an application on behalf of the disparate group.
2. Counties that have an asterisk (*) under the “Direct Allocation" column did not submit the level of violent crime data to qualify for a direct award from BJA but are in the disparate grouping indicated by the shaded area. The JAG legislation requires these counties to remain a partner with the local jurisdictions receiving funds and must be a signatory on the required MOU.
3. Direct allocations are listed alphabetically below the shaded disparate groupings.
Please note that disparate jurisdictions do not need to abide by the listed individual allocations, which are provided for information only. Jurisdictions in a funding disparity are responsible for determining individual amounts within the Eligible Joint Allocation and documenting individual allocations in the MOU. See the JAG FAQs for more information. A sample MOU is also available.
Statutory Program Areas
In general, JAG funds awarded to a unit of local government under the FY 2023 program may be used to hire additional personnel and/or purchase equipment, supplies, contractual support, training, technical assistance, and information systems for criminal justice or civil proceedings, including for any one or more of the following program areas:
1. Law enforcement programs.
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2. Prosecution and court programs.
3. Prevention and education programs.
4. Corrections and community corrections programs.
5. Drug treatment and enforcement programs.
6. Planning, evaluation, and technology improvement programs.
7. Crime victim and witness programs (other than compensation).
8. Mental health programs and related law enforcement and corrections programs, including behavioral programs and crisis intervention teams.
9. Implementation of state crisis intervention court proceedings and related programs or initiatives, including, but not limited to, mental health courts, drug courts, veterans courts, and extreme risk protection order programs.
In connection with all of the above purposes, it should be noted that the statute defines “criminal justice” as “activities pertaining to crime prevention, control, or reduction, or the enforcement of the criminal law, including, but not limited to, police efforts to prevent, control, or reduce crime or to apprehend criminals, including juveniles, activities of courts having criminal jurisdiction, and related agencies (including but not limited to prosecutorial and defender services, juvenile delinquency agencies and pretrial service or release agencies), activities of corrections, probation, or parole authorities and related agencies assisting in the rehabilitation, supervision, and care of criminal offenders, and programs relating to the prevention, control, or reduction of narcotic addiction and juvenile delinquency.”
BJA Areas of Emphasis
BJA recognizes that many state and local justice systems currently face challenging fiscal environments and an important, cost-effective way to relieve those pressures is to share or leverage resources through cooperation among federal, state, and local law enforcement. Key areas of priority for BJA include advancing justice system reform efforts, advancing racial equity and support for underserved communities, preventing and combating hate crimes, crime and violence reduction strategies, and community violence intervention (CVI) approaches. BJA encourages recipients of FY 2023 JAG funds to consider coordination with federal law enforcement agencies and other stakeholders, including communities most impacted by crime and violence, in addressing these challenges. Additional details on the BJA areas of emphasis can be found below:
Advancing Justice System Reform Efforts
The justice system serves an important role in protecting communities and seeking justice for victims. For the justice system to serve that role effectively, it must be fair, open, and equitable; utilize evidence-based approaches; and promote restorative practices and rehabilitation. For far too long, however, the justice system has not lived up to its promise. Racial bias and injustice and overly harsh sentences have swelled correctional populations which not only exacerbates distrust in the justice system, but also destabilizes the wellbeing of communities. To build strong, safe, and healthy communities, it is critical to address the underlying,
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entrenched issues of inequity and disparity in the criminal justice system so that all persons receive equal treatment under the law. Jurisdictions must carefully review the ways in which the structures and incentives within their own systems are driving correctional populations and racial disparities and realign operations and target resources toward community solutions.
Consistent with President Biden’s Executive Order 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety, and the Safer America Plan, DOJ is committed to advancing bold, effective justice reform solutions that deliver safety, equity, and justice for all.
Justice system reform includes, but is not limited to, a wide range of investments in community safety and justice such as accountability of law enforcement to build community trust, alternatives to incarceration, community supervision reforms, support for mental health and substance use treatment services, community-driven programs and partnerships, and enhancing pretrial processes, Efforts to continue to address the backlog of court cases created during the pandemic would fall in this category. BJA encourages JAG recipients to utilize funding for projects that promote all aspects of justice system reform.
Advancing Racial Equity and Support for Underserved Communities Consistent with the Presidential Memorandum on Restoring the Department of Justice’s Access-to-Justice Function and Reinvigorating the White House Legal Aid Interagency Roundtable and Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government, DOJ is committed to ensuring equal access to justice and identifying and reducing disparities that exist throughout the criminal and civil legal systems, and to remove barriers to ensure equal opportunity for people of color and for communities that have been historically underserved, marginalized, and adversely affected by inequality. This commitment is evidenced by the April 14, 2022, Equity Action Plan designed to increase equity, opportunity, and resources for the most vulnerable communities.
BJA encourages JAG recipients to utilize funds to support efforts at the state, territory, local, and tribal levels to institute more effective and equitable criminal justice policies and practices, foster public trust, and enhance public safety and security by increasing engagement with community members and building partnerships with community organizations to develop a shared vision and approach to addressing crime. This includes support for strategies to ensure the protection of defendants’ and incarcerated individuals’ constitutional rights and safety and efforts to address wrongful convictions and conviction integrity. This also includes supporting technological or personnel upgrades to provide more equitable access to justice, including language access resources, resources to better serve those with disabilities, and indigent defense services. Finally, this can include efforts to build partnerships between the criminal justice system and nonprofits to
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provide support for collaborative, community-driven and informed efforts, such as community-based diversion programs outside of the criminal justice system, increasing access to resources to support the right to counsel, and developing community-driven and informed prevention programs or responses to violent crime.
Preventing and Combating Hate Crimes
Hate crimes (sometimes called bias-motivated crimes) are criminal offenses motivated by some form of bias toward victims based on their perceived or actual race, color, ethnicity, religion, national origin, sexual orientation, gender, gender identity, or disability. Hate crimes have a devastating effect beyond the harm inflicted on any one victim. They reverberate through families, communities, and the entire nation as others fear that they too may be threatened, attacked, or forced from their homes because of what they look like, who they are, where they worship, who they love, or whether they have a disability. As with most other crimes, hate crimes in the United States are primarily investigated under state law and prosecuted by local, state, and tribal authorities. However, reluctance from victims and witnesses to contact law enforcement about hate crime incidents may arise from perceptions of bias, distrust of law enforcement or the criminal justice system, or barriers such as language or concerns about immigration status. Hate crimes are chronically underreported to and under-identified by law enforcement. Tools such as the U.S. Bureau of Justice Statistics’ National Crime Victimization Survey (NCVS) and the Federal Bureau of Investigation’s (FBI’s) Uniform Crime Reporting (UCR) program shed some light on trends among those hate crimes reported to law enforcement or through NCVS. Although hate crimes are often underreported, in recent years, there have been alarming spikes in hate crimes and threats of violence across the country, often fueled by online hate forums. In 2021 and 2022, there were several attacks on houses of worship, threats against Historically Black Colleges and Universities, and increased attacks on Asian Americans. Though many jurisdictions are facing significant increases in hate crimes and hate incidents, a recent research study and survey from the National Institute of Justice (NIJ) indicates that many state and local law enforcement agencies do not have adequate tools to identify, investigate, and respond to hate crimes, and only 23 percent of law enforcement agencies that responded to the survey reported any hate crime investigations in 2018.
In September 2022, Attorney General Merrick Garland announced that all 94 U.S.
Attorneys’ offices would be implementing the United Against Hate Program and emphasized that eliminating hate and bias-motivated crimes is one of DOJ’s top priorities, and combating hate crimes and promoting trust and accountability in law enforcement was one of the Department’s priority goals for fiscal year 2023. BJA encourages JAG recipients to utilize funding to promote change and accountability by supporting state, local, and tribal efforts to prevent hate crimes, improve data collection and reporting of hate-related criminal offenses and incidents, and promote efforts to fully investigate and prosecute hate crimes when they do occur.
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This includes ensuring those agencies that have not yet transitioned to the National Incident Based Reporting System (NIBRS) do so expeditiously to ensure that national hate crime statistics are as accurate as possible. More information on BJA’s portfolio addressing hate crimes, including the Emmett Till Cold Case Investigations and Matthew Shepard and James Byrd, Jr. Hate Crimes programs, can be found at: Hate Crime | Bureau of Justice Assistance (ojp.gov).
Crime and Violence Reduction Strategies
The Biden–Harris Administration and DOJ have made crime and violence reduction a top priority. In May 2022, President Biden signed Executive Order 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety, which states, “since early 2020, communities around the country have faced rising rates of violent crime, requiring law enforcement engagement at a time when law enforcement agencies are already confronting challenges of staffing shortages and low morale.” According to an analysis of 27 cities conducted by the Council on Criminal Justice, the number of homicides in 2022 declined 4 percent over 2021, yet the homicide rate remained 34 percent higher than 2019 levels. Also, preliminary data compiled by the National Law Enforcement Officers Memorial Fund indicate that as of December 31, 2022, 226 federal, state, tribal, and local law enforcement officers died in the line of duty in 2022. Line-of-duty-related deaths continue to be a top concern. Sixty-four law enforcement officers were killed feloniously by firearms in 2022, which is an increase over the historical number of deaths by gunfire seen in the prior decade (2010–2020 saw an average of 53).
BJA encourages JAG grantees to invest funds to tailor programs and responses to state and local crime issues through the use of data and analytics; coordinate with United States Attorneys and Project Safe Neighborhoods grantees in order to leverage funding for crime and violence reduction projects and coordinate their law enforcement activities with those of federal law enforcement agencies such as the FBI, the Bureau of Alcohol, Tobacco, Firearms and Explosives, the Drug Enforcement Administration, the United States Marshals Service, and the Department of Homeland Security; and form partnerships with federal, state, and local law enforcement and prosecutors to identify persons who use guns to commit a crime and who purchase or sell guns illegally. This includes ensuring that persons prohibited from purchasing firearms (see e.g.,18 U.S.C. § 922(g)) are deterred from doing so by enhancing complete, accurate, and timely access to the FBI’s National Instant Criminal Background Check System (NICS) and the timely submission of all necessary records into the FBI databases, which will help prevent illegal transfers of firearms to those who are prohibited from owning firearms under current law.
BJA also encourages JAG grantees to invest in implementing programs that provide training, assistance, and resources to law enforcement agencies to mitigate the current crisis in law enforcement recruitment and retention, bolster the security of at-risk places of worship such as synagogues, churches, and mosques, provide
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security for prosecutors and elections, enhanced community policing and crime prevention, enforcement of commonsense gun laws, and upgrade systems and/or purchase technology that support agency strategies to reduce violent crime and enhance their capacity to better address crime.
Community Based Violence Intervention (CVI) Approaches
In April 2021, the Biden–Harris Administration announced historic investments in CVI efforts to combat the gun violence epidemic. CVI is an approach that uses evidence-informed strategies to reduce violence through tailored, communitycentered initiatives. These multidisciplinary strategies engage individuals and groups to prevent and disrupt cycles of violence and retaliation and establish relationships between individuals and community assets to deliver services that save lives, address trauma, provide opportunity, and improve the physical, social, and economic conditions that drive violence. On February 16, 2023, Attorney General Garland delivered remarks at a convening of grantees under OJP’s Community Based Violence Intervention and Prevention Initiative. He emphasized that DOJ’s approach to disrupting violent crime is: “centered on our partnerships – both with the communities harmed by violent crime and with the law enforcement agencies that protect those communities. Our approach is centered on building public trust. We know that we cannot do our jobs effectively without the trust of the communities we serve. Our department-wide anti-violent crime strategy leverages the resources of our federal prosecutors, agents, investigators, grant programs, and criminal justice experts towards those ends. We are working closely with local and state law enforcement agencies, with officials across government, and with the communities most affected by this violence, and with the community organizations on the front lines – all toward one goal: the goal of making our communities safer.” BJA encourages JAG recipients to invest JAG funds to tailor programs to build strong, sustained partnerships with community residents and organizations to support CVI work in communities most impacted by violent crime. CVI strategies typically focus on high-risk individuals and gang and gun violence as well as the historical and structural challenges that often contribute to community violence. CVI strategies should involve holistic, coordinated interventions attending to the multiple needs of individuals at high risk of gang and gun violence. For example, hospitalbased violence intervention programs use credible messengers to connect with victims of gun violence while they are still in the hospital, and then wraparound services are typically provided to them such as behavioral health support, employment access, housing advocacy, and family support. More information on CVI strategies is available through BJA’s National Training and Technical Assistance Center (NTTAC) and on BJA’s website at: https://bja.ojp.gov/program/ community-violence-intervention/overview. BJA encourages JAG recipients to partner with organizations with existing CVI strategies to support and enhance those programs, which may include organizations funded under OJP’s Community Based Violence Intervention and Prevention Initiative (CVIPI). To identify and learn
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more about existing CVIPI grantees, review OJP’s CVIPI web page and FY 2022 CVIPI award information. In addition, jurisdictions looking to implement those strategies can request training and technical assistance (TTA) on the NTTAC website.
Additional Uses of JAG Funds
JAG funds awarded under this FY 2023 solicitation may also be used to:
Support reentry projects with the goal of improving outcomes for incarcerated individuals returning to the community from prison or jail.
Support projects related to preventing, detecting, seizing, and/or stopping the presence and use of contraband cellphones within correctional facilities. This includes the purchasing of managed access systems and other mitigation technologies (as permitted by applicable law).
Purchase fentanyl and methamphetamine detection equipment, including handheld instruments and training for law enforcement safety, as well as opioid reversal agents.
Purchase drug-detection canines to combat the rise of drug trafficking, including that of methamphetamines.
Support efforts to seal and expunge criminal history information in accordance with state laws and policies.
Support efforts to attract and retain an all-inclusive, diverse, expert, and accountable law enforcement workforce, with a focus on gender and racial diversity.
Support virtual reality de-escalation training.
Purchase humane remote restraint devices that enable law enforcement to restrain an uncooperative subject without inflicting pain.
Purchase gunfire detection technology.
Promote data sharing and sex offender monitoring.
Additionally, JAG funds awarded under this FY 2023 solicitation may be used for any purpose indicated here: Purposes for Which Funds Awarded Under the Edward Byrne Memorial Justice Assistance Grants (JAG) Program May Be Used (ojp.gov).
Limitations on the Use of JAG funds
Administrative Costs — Up to 10 percent of a JAG award, including up to 10 percent of any earned interest, may be used for costs associated with administering the award, which can include indirect costs.
Supplanting — JAG funds may not be used to supplant state or local funds but must be used to increase the amount of such funds that would, in the absence of federal funds, be made available. See the JAG FAQs for examples of supplanting. Although supplanting is prohibited, BJA encourages the leveraging of federal funding.
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Matching Funds — Absent specific federal statutory authority to do so, JAG award funds may not be used as a match for other federal awards.
Prohibited and Controlled Equipment and Associated Procedures under JAG — The JAG statute, at 34 U.S.C. § 10152(d), specifically identifies a list of prohibited items. In addition, consistent with Executive Order 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety of May 25, 2022, the use of OJP grant funds for the purchase or transfer of certain equipment has been designated as prohibited or controlled starting with FY 2023 OJP grant funds. Details and associated procedures for requesting prior approval, where applicable, can be found in the JAG Prohibited and Controlled Equipment Guidance and the JAG FAQs.
Note: The use of BJA grant funds for unmanned aircraft systems (UAS), including unmanned aircraft vehicles (UAV) and/or any accompanying accessories to support UAS or UAV devices/systems, is unallowable.
Other Program Requirements
A unit of local government that applies for and receives an FY 2023 JAG award must note the following:
Trust Fund — Units of local government may draw down JAG funds either in advance or on a reimbursement basis. To draw down in advance, a trust fund must be established in which to deposit the funds. The trust fund must be in an interest-bearing account, unless one of the exceptions in 2 C.F.R. § 200.305(b)(8) apply. If subrecipients draw down JAG funds in advance, they also must establish a trust fund in which to deposit the funds. For additional information, see 2 C.F.R. § 200.305.
Minimum Requirements for Extreme Risk Protection Order Programs (ERPOs) — ERPOs must include, at a minimum—
1. Pre-deprivation and post-deprivation due process rights that prevent any violation or infringement of the Constitution of the United States, including, but not limited to, the Bill of Rights and the substantive or procedural due process rights guaranteed under the fifth and 14th amendments to the Constitution of the United States, as applied to the states and as interpreted by state courts and United States courts (including the Supreme Court of the United States). Such programs must include, at the appropriate phase to prevent any violation of constitutional rights, at minimum, notice, the right to an in-person hearing, an unbiased adjudicator, the right to know opposing evidence, the right to present evidence, and the right to confront adverse witnesses.
2. The right to be represented by counsel at no expense to the government.
3. Pre-deprivation and post-deprivation heightened evidentiary standards and proof which mean not less than the protections afforded to a similarly situated litigant in
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federal court or promulgated by the state's evidentiary body, and sufficient to ensure the full protections of the Constitution of the United States, including, but not limited to, the Bill of Rights and the substantive and procedural due process rights guaranteed under the fifth and 14th amendments to the Constitution of the United States, as applied to the states and as interpreted by state courts and United States courts (including the Supreme Court of the United States). The heightened evidentiary standards and proof under such programs must, at all appropriate phases to prevent any violation of any constitutional right, at minimum, prevent reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on inadmissible hearsay, unreliable, vague, speculative, and lacking a foundation.
4. Penalties for abuse of the program.
Certifications and Assurances by the Chief Executive of the Applicant Government (which incorporates the 30-day governing body review requirement) — A JAG application is not complete, and a unit of local government may not access award funds, unless the chief executive of the applicant unit of local government (e.g., the mayor) properly executes, and the unit of local government submits, the “Certifications and Assurances by the Chief Executive of the Applicant Government.” The most up-to-date version of this certification can be found at: FY23 JAG - Certifications and Assurances by the Chief Executive of the Applicant Government. Please note that this certification contains assurances that the governing body notification and public comment requirements, which are required under the JAG statute (at 34 U.S.C. § 10153(a)(2)), have been satisfied.
OJP will not deny an application for an FY 2023 award for failure to submit these “Certifications and Assurances by the Chief Executive of the Applicant Government” by the application deadline, but a unit of local government will not be able to access award funds (and its award will include a condition that withholds funds) until it submits these certifications and assurances properly executed by its respective chief executive (e.g., the mayor).
Body-worn Cameras (BWCs) — A JAG award recipient that proposes to use FY 2023 funds to purchase BWC equipment or implement or enhance BWC programs must provide to OJP a certification(s) that each direct recipient receiving the equipment or implementing the program has policies and procedures in place related to BWC equipment usage, data storage and access, privacy considerations, and training. The certification form related to BWC policies and procedures can be found at: JAG - BodyWorn Camera (BWC) Policy Certification.
A JAG award recipient that proposes to use funds for BWC-related expenses will have funds withheld until the required certification is submitted and approved by OJP. If the JAG award recipient proposes to change project activities to utilize JAG funds for BWCrelated expenses after the award is accepted, the JAG award recipient must submit the signed certification to OJP at that time.
Further, before making any subaward for BWC-related expenses, the JAG award
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recipient must collect a completed BWC certification from the proposed subrecipient. Any such certifications must be maintained by the JAG award recipient and made available to OJP upon request. The BJA BWC Toolkit provides model BWC policies and best practices to assist criminal justice departments in implementing BWC programs.
Apart from the JAG Program, BJA provides funds under the Body-worn Camera Policy and Implementation Program (BWCPIP). BWCPIP allows jurisdictions to develop and implement policies and practices required for effective program adoption, and to address program factors including the purchase, deployment, and maintenance of camera systems and equipment; data storage and access; and privacy considerations. Interested JAG award recipients may wish to refer to the BWC Partnership Program web page for more information. JAG award recipients that are also BWC award recipients may not use JAG funds for any part of the 50 percent match required by the BWC Program.
Body Armor — Body armor purchased with JAG funds may be purchased at any threat level, make, or model from any distributor or manufacturer, as long as the following requirements are met: The body armor must have been tested and found to comply with the latest applicable National Institute of Justice ballistic or stab standards (https:// cjtec.org/compliance-testing-program/compliant-product-lists/). In addition, body armor purchased must be made in the United States.
Body armor purchased with JAG funds must be “uniquely fitted vests,” which means protective (ballistic or stab-resistant) armor vests that conform to the individual wearer to provide the best possible fit and coverage through a combination of (1) correctly sized panels and carrier determined through appropriate measurement and (2) properly adjusted straps, harnesses, fasteners, flaps, or other adjustable features. Note that the requirement that body armor be "uniquely fitted" does not necessarily require body armor that is individually manufactured based on the measurements of an individual wearer. In support of OJP’s efforts to improve officer safety, the American Society for Testing and Materials (ASTM) International has made available the Standard Practice for Body Armor Wearer Measurement and Fitting of Armor (Active Standard ASTM E3003) at no cost.
The Personal Armor Fit Assessment Checklist is excerpted from ASTM E3003.
A JAG award recipient that proposes to use FY 2023 award funds to purchase body armor must provide OJP with a certification(s) that each law enforcement agency receiving body armor has a written “mandatory wear” policy in effect (see 34 U.S.C. § 10202(c)). The certification form related to mandatory wear can be found at: JAG - Body Armor Mandatory Wear Policy Certification. Note: A JAG award recipient that proposes to use funds for the purchase of body armor will have funds withheld until the required certification is submitted and approved by OJP. If the JAG award recipient proposes to change project activities to utilize funds for the purchase of body armor after the award is accepted, the award recipient must submit the signed certification to OJP at that time.
Further, before making any subaward for the purchase of body armor, the JAG award recipient must collect a completed mandatory wear certification from the proposed
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subrecipient. Any such certifications must be maintained by the JAG award recipient and made available to OJP upon request. A mandatory wear concept and issues paper and a model policy are available from the BVP Customer Support Center, which can be contacted at [email protected] or toll free at 1–877–758–3787. Additional information and FAQs related to the mandatory wear policy and certifications can be found in the JAG FAQs.
Apart from the JAG Program, BJA provides funds under the Patrick Leahy Bulletproof Vest Partnership (BVP) Program. The BVP Program provides funding to state and local law enforcement agencies for the purchase of ballistic-resistant and stab-resistant body armor. For more information on the BVP Program, including eligibility and an application, refer to the BVP webpage. JAG award recipients should note, however, that funds may not be used for any part of the 50 percent match required by the BVP Program.
Death in Custody Reporting Act (DCRA) — The Death in Custody Reporting Act of 2013 (Public Law 113-242) requires states to report to the Attorney General information regarding the death of any person who is detained, under arrest, in the process of being arrested, en route to be incarcerated, or incarcerated at a municipal or county jail, state prison, state-run boot camp prison, boot camp prison that is contracted by the state, any state or local contract facility, or other local or state correctional facility (including any juvenile facility). To comply with DCRA, JAG State Administering Agencies (SAAs) are responsible for collecting data on a quarterly basis from local entities including local jails, law enforcement agencies, medical examiners, and other state agencies and submitting the data to BJA. Units of local government are strongly encouraged to cooperate with DCRA data collection efforts within their state.
Interoperable Communications — Units of local government (including any subrecipients) that are using FY 2023 JAG funds for emergency communications activities should comply with the SAFECOM Guidance for Emergency Communication Grants (SAFECOM Guidance), including provisions on technical standards that ensure and enhance interoperable communications. The SAFECOM Guidance is an essential resource for entities applying for federal financial assistance for emergency communications projects. It provides general information on eligible activities, technical standards, and other terms and conditions that are common to most federal emergency communications programs. Specifically, the SAFECOM Guidance provides guidance to applicants on:
Recommendations for planning, coordinating, and implementing projects.
Emergency communications activities that can be funded through federal grants.
Best practices, policies, and technical standards that help to improve interoperability.
Resources to help grant recipients comply with technical standards and grant requirements.
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SAFECOM Guidance is recognized as the primary guidance on emergency communications grants by the Administration, Office of Management and Budget, and federal grant program offices. The Cybersecurity & Infrastructure Security Agency (CISA) updates the document every year in close coordination with federal, state, local, tribal, and territorial stakeholders, and partners. SAFECOM Guidance is applicable to all federal grants funding emergency communications. The most recent version of the SAFECOM Guidance is available at: https://www.cisa.gov/safecom/funding.
Additionally, emergency communications projects funded with FY 2023 JAG funds should support the Statewide Communication Interoperability Plan (SCIP) and be coordinated with the full-time statewide interoperability coordinator (SWIC) in the state of the project. As the central coordination point for a state’s interoperability effort, the SWIC plays a critical role and can serve as a valuable resource. SWICs are responsible for the implementation of SCIP through coordination and collaboration with the emergency response community. CISA maintains a list of SWICs for each state and territory. Contact [email protected] for more information. All communications equipment purchased with FY 2023 JAG Program funding should be identified during the quarterly performance measurement reporting.
DNA Testing of Evidentiary Materials and Uploading DNA Profiles to a Database — If JAG Program funds are to be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS), the national DNA database operated by the FBI, by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other nongovernmental DNA database without prior written approval from BJA (exceptions include forensic genealogy). Additionally, award recipients utilizing JAG funds for forensic genealogy testing must adhere to the DOJ Interim Policy Forensic Genealogical DNA Analysis and Searching available at: https://www.justice.gov/olp/page/file/1204386/ download. For more information about DNA testing as it pertains to JAG, please refer to the JAG FAQs.
Entry of Records into State Repositories — As appropriate and to the extent consistent with law, a special condition will be imposed that would require the following: Any program or activity that receives federal financial assistance under JAG that is likely to generate court dispositions or other records relevant to NICS determinations, including any dispositions or records that involve any noncitizen or migrant who is undocumented in the United States (18 U.S.C. § 922(g)(5)(A), must have a system in place to ensure that all such NICS-relevant dispositions or records are made available in a timely fashion.
National Incident-based Reporting System — In FY 2016, the FBI formally announced its intention to sunset the UCR program’s traditional Summary Reporting System (SRS) and replace it with NIBRS by January 1, 2021. By statute, BJA JAG awards are calculated using summary part 1 violent crime data from the FBI’s UCR program. Specifically, the formula allocations for JAG rely heavily on the ratio of “the average number of part 1
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violent crimes of the UCR of the FBI reported by such State for the three most recent years reported by such State to the average annual number of such crimes reported by all States for such years” (34 U.S.C. 10156(a)(1)(B)). In preparation for the FBI’s 2021 NIBRS compliance deadline, BJA imposed an administrative requirement for JAG award recipients that are not NIBRS compliant to dedicate 3 percent of their JAG award toward coming into full compliance with the FBI’s NIBRS data submission requirement to both encourage and assist jurisdictions in working toward compliance and ensure they continue to have critical criminal justice funding available through JAG when SRS transitioned to NIBRS. A NIBRS set-aside is NOT required for FY 2023 awards; however, JAG recipients are encouraged to continue working toward and/or maintaining NIBRS compliance to ensure that JAG eligibility is not affected in future fiscal years. Local jurisdictions that are seeking NIBRS compliance certification should reach out directly to their respective state agency. Agencies with questions about the certification process may contact [email protected]. More information about NIBRS, including toolkits and updates from the FBI Criminal Justice Information Services team, can be found at:
NIBRS — FBI.
Goals, Objectives, and Deliverables
Goals
In general, the FY 2023 JAG Program is designed to provide units of local government with additional personnel, equipment, supplies, contractual support, training, technical assistance, and information systems for criminal justice and civil proceedings.
Objectives
The objectives are directly related to the JAG Program accountability measures described at: https://bja.ojp.gov/sites/g/files/xyckuh186/files/media/document/jag-pmtaccountability-measures.pdf.
A unit of local government that receives an FY 2023 JAG award will be required to produce various types of reports including quarterly performance reports in BJA’s Performance Measurement Tool (PMT), quarterly financial reports in JustGrants, and semi-annual progress reports in JustGrants.
The Goals, Objectives, and Deliverables are directly related to the performance measures that show the completed work’s results, as discussed in the Application and Submission Information section.
Evidence-Based Programs
OJP strongly encourages the use of data and evidence in policymaking and program development for criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.
Information Regarding Potential Evaluation of Programs and Activities
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OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information and applicable documentation to be included in the application, see the OJP Grant Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.” Federal Award Information
General Guidance for Federal Award
Anticipated number of awards BJA expects to make:1296
Anticipated maximum dollar amount for each award: $4,660,745 Period of performance start date: October 1, 2022
Period of performance duration: 24 - 48 months
Anticipated Total amount to be awarded under solicitation: $102,778,619 Category 1 — Eligible Allocation Amounts of Less than $25,000: Units of local government that are listed on the JAG web page as eligible for an allocation amount of less than $25,000 should apply under Category 1. This includes direct and joint (disparate) allocations. Category 1 awards of less than $25,000 are 2 years in length.
Extensions of up to 2 years can be requested for these awards via JustGrants no fewer than 30 days prior to the project period end date and will be automatically granted upon request.
Category 2 — Eligible Allocation Amounts of $25,000 or More: Units of local government that are listed on the JAG web page as eligible for an allocation amount of $25,000 or more should apply under Category 2. This includes direct and joint (disparate) allocations. Category 2 awards of at least $25,000 are 4 years in length. Extensions beyond this period may be made on a case-by-case basis at the discretion of BJA and must be requested via JustGrants no fewer than 30 days prior to the project period end date.
Solicitation Categories
Competition ID Category * Number
of
Awards
Dollar
Amount for
Award
Performance
Start Date
Performance
Duration
(Months)
C-BJA-2023-00104-PROD
Category 1–
Applicants with
eligible
allocation
amounts of less
than $25,000
678 $10,420,302 10/1/22
12:00 AM 24
Category
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C-BJA-2023-00105-PROD 2–Applicants
with eligible
allocation
amounts of
$25,000 or more
618 92,358,317 10/1/22
12:00 AM
48 Awards, Amounts and Durations
Type of Award
BJA expects to make awards under this solicitation as grants. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for a brief discussion of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants.
Financial Management and System Controls
Award recipients and subrecipients (including recipients or subrecipients that are passthrough entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See the OJP Grant Application Resource Guide for additional information.
Budget Information
This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating the “Limitation on Use of Award Funds for Employee Compensation; Waiver” provision in the “Financial Information” section of the OJP Grant Application Resource Guide.
General requirement for federal authorization of any subaward; statutory authorization of subawards under the JAG Program statute. Generally, a recipient of an OJP award may not make subawards (“subgrants”) unless the recipient has specific federal authorization to do so. Unless an applicable statute or DOJ regulation specifically authorizes (or requires) particular subawards, a recipient must have authorization from OJP before it may make a subaward. However, JAG subawards that are required or specifically authorized by statute (see 34 U.S.C. § 10152(a) and 34 U.S.C. § 10156) do not require prior approval. For additional information regarding subawards and authorizations, please refer to the subaward section in the OJP Grant Application Resource Guide.
The use of BJA grant funds for unmanned aircraft systems (UAS), including unmanned aircraft vehicles (UAV), and/or any accompanying accessories to support UAS or UAV devices/systems, is unallowable.
Cost Sharing or Matching Requirement
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This solicitation does not require a match.
Pre-agreement Costs (also known as Pre-award Costs)
See the OJP Grant Application Resource Guide for information on Pre-agreement Costs (also known as Pre-award Costs).
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs.
Costs Associated with Language Assistance (if applicable) See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance.
Availability of Funds
This solicitation, and awards under this solicitation, are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person.
The allocations by state for the FY23 JAG Program can be found at: https://bja.ojp.gov/ program/jag/fy-2023-allocations.
Eliigibility Information
For eligibility information, see the solicitation cover page.
For information on cost sharing or matching requirements, see the "Federal Award Information" section.
All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.
Application and Submission Information
Content of Application Submission
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See the “Application Elements and Formatting Instructions” section of the OJP Grant Application Resource Guide for information on what happens to an application that does not contain all the specified elements or is nonresponsive to the scope of the solicitation.
Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov
The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.
In Section 8F of the SF-424, please include the name and contact information of the individual who will complete the application in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.
Intergovernmental Review: This solicitation (“funding opportunity”) is subject to Executive Order 12372. An applicant may find the names and addresses of State Single Points of Contact (SPOCs) at the following website: https://www.whitehouse.gov/wpcontent/uploads/2020/04/SPOC-4-13-20.pdf. If the applicant’s State appears on the SPOC list, the applicant must contact its SPOC to find out about, and comply with, the State’s process under E.O. 12372. On the SF-424, an applicant whose State appears on the SPOC list is to make the appropriate selection in response to question 19, once the applicant has complied with its State E.O. 12372 process. An applicant whose State does not appear on the SPOC list should answer question 19 by selecting “Program is subject to E.O. 12372 but has not been selected by the State for review.” the SF-424, an applicant whose State appears on the SPOC list is to make the appropriate selection in response to question 19, once the applicant has complied with its State E.O. 12372 process. An applicant whose State does not appear on the SPOC list should answer question 19 by selecting “Program is subject to E.O. 12372 but has not been selected by the State for review.”
Standard Applicant Information (JustGrants 424 and General Agency Information) The Standard Applicant Information section of the JustGrants application is prepopulated with the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and make edits as needed.
Within this section, the applicant will need to add: zip codes for areas affected by the project; confirm their Authorized Representative; and verify and confirm the organization’s unique entity identifier, legal name, and address.
Proposal Abstract
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A brief Proposal Abstract (no more than 100 words), which concisely describes the intended use of JAG funds, must be completed in the JustGrants web-based form. This abstract should be in paragraph form without bullets or tables, written in the third person, and exclude personally identifiable information. Abstracts will be made publicly available on the OJP and USASpending.gov websites if the project is awarded. Examples of brief Proposal Abstracts are included below.
JAG Abstract Examples:
The city of _____ will use JAG funds for overtime for increased patrols to bolster the security of at-risk nonprofit organizations such as synagogues, churches, mosques, and other places of worship.
The county of _____ will use JAG funds to hire credible messengers as part of a community based violence intervention initiative.
Disparate JAG Abstract Example:
The disparate jurisdictions of _____ and _____ will use JAG funds for technology improvements and equipment. Specifically, the county of _____ will use JAG funds to replace its records management system in order to transition to NIBRS, and the city of _____ will use JAG funds to purchase body worn cameras to promote public trust, accountability, and transparency.
Proposal Narrative
The Proposal Narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point font; have no less than 1-inch margins; and should not exceed 10 numbered pages.
Category 1 — Eligible Allocation Amounts of Less than $25,000 The proposal narrative for Category 1 applications must include a description of the project(s), including subawards, if applicable, to be funded with JAG funds over the 2- year grant period.
Category 2 — Eligible Allocation Amounts of $25,000 or More The proposal narrative for Category 2 applications should include:
a. Description of the Issue
Identify the unit of local government’s strategy/funding priorities for the FY 2023 JAG funds, the subaward process (if applicable, including disparates) and
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timeline, any progress or challenges, and a description of the programs to be funded over the 4-year grant period.
b. Project Design and Implementation
Describe the unit of local government’s process, if any, for engaging stakeholders from across the justice continuum and how that input informs priorities. This should include a description of how local communities are engaged in the planning process, how state and local planning efforts are coordinated, and the challenges faced in coordination. The applicant should identify the stakeholders representing each program area who are participating in the strategic planning process, the gaps in the state's needed resources for criminal justice purposes, plans to improve the administration of the criminal justice system, and how JAG funds will be coordinated with state and related justice funds.
c. Capabilities and Competencies
Describe any additional strategic planning/coordination efforts in which the units of local government participate with other criminal justice entities within the local jurisdiction and/or state. Please provide an overview of any evidence-informed programs that have been implemented successfully and how those programs might inform implementation of strategic plan priorities. d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding.
Note: Applicants are not required to submit performance data with the application.
Rather, performance measure information is included as a notification that award recipients will be required to submit performance data as part of each award’s reporting requirements. Some measures are presented as examples, while others are the exact measures that every recipient will be expected to address.
OJP will require each award recipient to submit regular performance data that show the completed work’s results. The performance data directly relate to the goals, objectives, and deliverables identified in the “Goals, Objectives, and Deliverables” discussion. Applicants can visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at OJP.
A list of performance measure questions for this program can be found at: https:// bjapmt.ojp.gov/help/JAGDocs.html. NOTE: BJA is in the process of reviewing and revising these performance measure questions. Any changes resulting from this
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review will be communicated to award recipients.
BJA will require award recipients to submit quarterly performance measure data in BJA’s PMT located at https://bjapmt.ojp.gov and separately submit a semi-annual performance report in JustGrants. BJA will provide further guidance on the postaward submission process, if selected for award.
Note on Project Evaluations
An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance in the “Note on Project Evaluations” section in the OJP Grant Application Resource Guide.
Budget and Associated Documentation
Budget Worksheet and Budget Narrative (attachment)
The applicant will complete the budget worksheet attachment and submit it by uploading it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.
The budget narrative and budget worksheet (attachment) are critical elements, and applicants will be unable to successfully submit an application in JustGrants unless an attachment is uploaded in this section. If an applicant does not have a budget to submit at the time of application, an attachment must be uploaded noting as such, and BJA will add the appropriate special condition withholding funds for budget documentation.
Please note that the budget narrative should include a full description of all costs, including administrative costs (if applicable).
Indirect Cost Rate Agreement (if applicable)
If applicable, the applicant will upload their indirect cost rate agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.
This rule does not eliminate or alter the JAG-specific restriction in federal law that states charges for administrative costs may not exceed 10 percent of the award amount, regardless of the approved indirect cost rate.
Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status)
The applicant will download the questionnaire, complete it, and upload it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information and the link to the questionnaire.
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Disclosure of Process Related to Executive Compensation This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating its “Disclosure of Process Related to Executive Compensation” provisions. Applicants to this solicitation are not required to provide this disclosure.
Additional Application Components
The applicant will attach the requested documentation in JustGrants.
Research and Evaluation Independence and Integrity Statement If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. The applicant will upload documentation of its research and evaluation independence and integrity as an attachment in JustGrants. For additional information, see the OJP Grant Application Resource Guide.
Memorandum of Understanding (if applicable)
For disparate jurisdictions, an MOU that identifies which jurisdiction will serve as the applicant or fiscal agent for joint funds must be completed and signed by the authorized representative for each participating jurisdiction. See the Allocation Determination and Units of Local Government Requirements Regarding Use of JAG Funds section and the JAG FAQs for more information. A sample MOU is also available.
OJP will not deny an application for an FY 2023 award if the recipient does not submit a properly executed MOU by the application deadline, but the award recipient will not be able to access award funds (and its award will include a condition that withholds funds) until it submits the properly executed MOU.
Certifications and Assurances by the Chief Executive of the Applicant Government A JAG application is not complete, and a unit of local government may not access award funds, unless the chief executive of the applicant unit of local government (e.g., the mayor) properly executes, and submits, the “Certifications and Assurances by the Chief Executive of the Applicant Government” attached in the section above entitled “Other Program Requirements.” The most up-to-date certification form can be found at: https:// bja.ojp.gov/doc/fy-23-local-jag-ce-certification.pdf.
Disclosure and Assurances
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The applicant will address the following disclosures and assurances.
Disclosure of Lobbying Activities
Complete and submit the SF-LLL in Grants.gov. Once the applicant submits in Grants.gov, this information will pre-pend into JustGrants. See the OJP Grant Application Resource Guide for additional information.
DOJ Certified Standard Assurances
Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP Grant Application Resource Guide for additional information.
Applicant Disclosure of Duplication in Cost Items
Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information.
DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements; Law Enforcement and Community Policing
Review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; and Law Enforcement and Community Policing in JustGrants. See the OJP Grant Application Resource Guide for additional information.
Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable) If applicable, submit the DOJ High Risk Disclosure and Justification as an attachment in JustGrants. A DOJ High Risk Grantee is an award recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance; financial instability; management system or other internal control deficiencies; noncompliance with award terms and conditions on prior awards, or is otherwise not responsible. See the OJP Grant Application Resource Guide additional information.
How to Apply
Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants.
Registration and renewal can take up to 10 business days to complete.
Submission: Applications must be submitted to DOJ electronically through a two-step
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process via Grants.gov and JustGrants.
Step 1: After registering with SAM, the applicant must submit the SF-424 and SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.html by the Grants.gov deadline. Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the Grants.gov deadline. If an applicant fails to submit in Grants.gov, they will be unable to apply in JustGrants.
Step 2: The applicant must then submit the full application including attachments in JustGrants at JustGrants.usdoj.gov by the JustGrants deadline.
Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from [email protected] with instructions on how to create a JustGrants account. Register the Entity Administrator and the Application Submitter with JustGrants as early as possible but no later than 48-72 hours before the JustGrants deadline. Once registered in JustGrants, the Application Submitter will receive an emailed link to complete the rest of the application in JustGrants. The Entity Administrator also will need to log into JustGrants to review and invite the applicant’s Authorized Representative(s) before an application can be submitted.
Submit the complete application package in JustGrants at least 24 – 48 hours prior to the JustGrants deadline. Some of the application components will be entered directly into JustGrants, and others will require uploading attached documents. Therefore, applicants will need to allow ample time before the JustGrants deadline to prepare each component.
Applicants may save their progress in the system and revise the application as needed prior to hitting the Submit button at the end of the application in JustGrants.
For additional information, see the “How to Apply” section in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist.
Submission Dates and Time
The SF-424 and the SF-LLL must be submitted in Grants.gov by 10/23/2023 8:59 PM, ET.
The full application must be submitted in JustGrants by 10/24/2023 8:59 PM, ET.
OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the due dates with sufficient time to correct any errors and resubmit by the submission deadlines if a rejection notification is received. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline.
Failure to begin the SAM.gov, Grants.gov, or JustGrants registration process in sufficient
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time (i.e., waiting until the date identified in this solicitation) is not an acceptable reason for late submission.
Experiencing Unforeseen Technical Issues Preventing Submission of an Application
OJP will only consider a request to submit an application after the deadline when the applicant can document that a technical issue with a government system prevented application submission.
If an applicant misses a deadline due to unforeseen technical issues with SAM.gov, Grants.gov, or JustGrants, the applicant may request a waiver to submit an application after the deadline. However, the waiver request will not be considered unless it includes a tracking number generated when the applicant contacts the applicable service desks to report technical difficulties. Tracking numbers are generated automatically when an applicant emails the applicable service desks; and for this reason, applicants are encouraged to email the appropriate service desk, even if they also intend to call the service desk for phone support. Experiencing wait times for phone support does not relieve the applicant of the responsibility of getting a tracking number.
An applicant experiencing technical difficulties must contact the associated service desk indicated below to report the technical issue and receive a tracking number:
SAM.gov - contact the SAM Help Desk (Federal Service Desk), Monday – Friday from 8 a.m. to 8 p.m. ET at 866-606-8220.
Grants.gov - contact the Grants.gov Customer Support Hotline, 24 hours a day, 7 days a week, except on federal holidays, at 800-518-4726, 606-545-5035, or [email protected].
JustGrants - contact the JustGrants Service Desk at
[email protected] or 833-872-5175, Monday – Friday from 7 a.m. to 9 p.m. ET and Saturday, Sunday, and Federal holidays from 9 a.m. to 5 p.m. ET.
If an applicant has technical issues with SAM.gov or Grants.gov, the applicant must contact the OJP Response Center at [email protected] within 24 hours of the Grants.gov deadline to request approval to submit after the deadline.
If an applicant has technical issues with JustGrants that prevent application submission by the deadline, the applicant must contact the OJP Response Center at [email protected] within 24 hours of the JustGrants deadline to request approval to submit after the deadline.
Waiver requests sent to the OJP Response Center must -
describe the technical difficulties experienced,
include a timeline of the applicant's submission efforts (e.g., date and time the
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error occurred, date and time of actions taken to resolve the issue and resubmit; and date and time support representatives responded), include an attachment of the complete grant application and all the required documentation and materials,
include the applicant's Unique Entity Identifier (UEI), and include any SAM.gov, Grants.gov, and JustGrants Service Desk tracking numbers documenting the technical issue.
OJP will review each waiver request and the required supporting documentation and notify the applicant whether the request for late submission has been approved or denied. An applicant that does not provide documentation of a technical issue or that does not submit a waiver request within the required time period will be denied.
For more details on the waiver process, OJP encourages applicants to review the “Experiencing Unforeseen Technical Issues” section in the OJP Grant Application Resource Guide.
Application Review Information
Review Process
OJP reviews the application to make sure that the information presented is reasonable, understandable, measurable, achievable, and consistent with the solicitation. See the OJP Grant Application Resource Guide for information on the application review process for this solicitation.
Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also reviews information related to the degree of risk posed by the applicant entity.
Among other things to help assess whether an applicant with one or more prior federal awards has a satisfactory record with respect to performance, integrity, and business ethics, OJP checks whether the applicant entity is listed in SAM as excluded from receiving a federal award.
In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and performance system accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).
Important note on FAPIIS: An applicant may review and comment on any information about its organization that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider such comments by the applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant entity.
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Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may consider not only peer review ratings and BJA recommendations, but also other factors as indicated in this section.
Federal Award Administration Information
Federal Award Notices
Generally, award notifications are made by the end of the current Federal fiscal year, September 30th. See the OJP Grant Application Resource Guide for information on award notifications and instructions.
Administrative, National Policy, and Other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions and all applicable requirements of federal statutes and regulations, including the applicable requirements referred to in the assurances and certifications executed in connection with award acceptance. For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.
Information Technology (IT) Security Clauses
An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for information.
General Information about Post-Federal Award Reporting Requirements In addition to the deliverables described in the “Program Description” section, all award recipients under this solicitation will be required to submit certain reports and data.
Required reports - Award recipients typically must submit quarterly financial reports, quarterly performance measurement reports, semi-annual performance reports, final financial and performance reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.)
Specific reporting requirements by category are listed below:
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Category 1 — Eligible Allocation Amounts of Less than $25,000 Recipients must submit:
Quarterly Federal Financial Reports (and one final Federal Financial Report after all funds have been obligated and expended) through OJP’s JustGrants system.
Quarterly Performance Measurement Tool reports and a final Performance Measurement Tool report through BJA’s PMT. Please note that as soon as all project activity has concluded, that report may be marked final.
An annual performance report and final progress report through OJP’s JustGrants.
If all project activity has concluded at the time the first annual performance report is submitted, that report may be marked final.
If applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions.
Category 2 — Eligible Allocation Amounts of $25,000 or More Recipients must submit:
Quarterly Federal Financial Reports (and one final Federal Financial Report after all funds have been obligated and expended) through OJP’s JustGrants system.
Quarterly Performance Measurement Tool reports and a final Performance Measurement Tool report (at any time once all project activity has concluded) through BJA’s PMT.
Semi-annual performance reports and a final performance report (at any time once all project activity has concluded) through OJP’s JustGrants.
If applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions.
See the OJP Grant Application Resource Guide for additional information on specific post-award reporting requirements, including performance measure data.
Federal Awarding Agency Contact(s)
For OJP contact(s), and contact information for Grants.gov and JustGrants, see the solicitation cover page.
Other Information
Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) See the OJP Grant Application Resource Guide for information on the Freedom of Information and Privacy Act (5 U.S.C. §§ 552 and 5 U.S.C. 552a).
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Provide Feedback to OJP
See the OJP Grant Application Resource Guide for information on how to provide feedback to OJP.
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Application Checklist
BJA FY 23 Edward Byrne Memorial Justice Assistance Grant Formula Program - Local Solicitation
This application checklist has been created as an aid in developing an application. For more information, reference the OJP Application Submission Steps in the OJP Grant Application Resource Guide and the DOJ Application Submission Checklist.
Pre-Application
Before Registering in Grants.gov:
Acquire or renew your Entity’s System Award Management (SAM) Registration Information (see OJP Grant Application Resource Guide)
Register in Grants.gov
Acquire an Authorized Organization Representative (AOR) and a Grants.gov username and password (see OJP Grant Application Resource Guide) Acquire AOR confirmation from the E-Business Point of Contact (E-Biz POC) (see OJP Grant Application Resource Guide)
Find the Funding Opportunity
Search for the funding opportunity in Grants.gov using the opportunity number, assistance listing number, or keyword(s)
Select the correct Competition ID
Access the funding opportunity and application package (see Step 7 in the OJP Grant Application Resource Guide)
Sign up for Grants.gov email notifications (optional) (see OJP Grant Application Resource Guide)
Read Important Notice: Applying for Grants in Grants.gov Read OJP policy and guidance on conference approval, planning, and reporting available at https://www.ojp.gov/funding/financialguidedoj/iii-postawardrequirements#6g3y8 (see OJP Grant Application Resource Guide) Review the Overview of Post-Award Legal Requirements
Review the “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2023 Awards” in the OJP Funding Resource Center.
Review the Scope Requirement
The federal amount requested is within the allowable limit. See https://bja.ojp.gov/ program/jag/fy-2023-allocations.
Review Eligibility Requirement: Review the Eligibility section on the cover page and
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Eligibility Information section in the solicitation.
Application Step 1
Submit the SF-424 and SF-LLL in Grants.gov
In Section 8F of the SF-424, include the name and contact information of the individual who will complete the application in JustGrants and the SF-LLL in Grants.gov
Submit Intergovernmental Review (if applicable)
Within 48 hours after the SF-424 and SF-LLL submission in Grants.gov, receive four (4) Grants.gov email notifications:
a submission receipt
a validation receipt
a grantor agency retrieval receipt
an agency tracking number assignment
If no Grants.gov receipt and validation email is received, or if error notifications are received:
Contact BJA or Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov customer support, or [email protected] regarding technical difficulties (see OJP Grant Application Resource Guide) Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F of the SF-424 will receive an email from JustGrants with login instructions.
Proceed to Application Step 2 and complete application in JustGrants Application Step 2
Submit the following information in JustGrants
Application Components
Standard Applicant information (SF-424 information from Grants.gov) Proposal Abstract
Proposal Narrative
Budget and Associated Documentation
Budget Worksheet and Narrative (attachment)
Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource Guide)
Financial Management and System of Internal Controls Questionnaire (see OJP Grant Application Resource Guide)
Additional Application Components
Research and Evaluation Independence and Integrity (see OJP Grant Application
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Resource Guide)
Memorandum of Understanding (if applicable)
FY23 JAG - Certifications and Assurances by the Chief Executive of the Applicant Government
Disclosures and Assurances
Disclosure of Lobbying Activities (SF-LLL) (see OJP Grant Application Resource Guide)
Applicant Disclosure of Duplication in Cost Items (see OJP Grant Application Resource Guide)
DOJ Certified Standard Assurances (see OJP Grant Application Resource Guide) DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing (see OJP Grant Application Resource Guide) Applicant Disclosure and Justification – DOJ High Risk Grantees (if applicable) (see OJP Grant Application Resource Guide)
Review, Certify and Submit Application in JustGrants
Any validation errors will immediately display on screen after submission.
Correct validation errors, if necessary, and then return to the “Certify and Submit” screen to submit the application. Access the Application Submission Validation Errors Quick Reference Guide for step-by-step instructions to resolve errors prior to submission.
Once the application is submitted and validated, a confirmation message will appear at the top of the page. Users will also receive a notification in the “bell” alerts confirming submission.
If no JustGrants application submission confirmation email or validation is received, or if error notification is received:
Contact the JustGrants Service Desk at 833-872-5175 or
[email protected] regarding technical difficulties. See the OJP Grant Application Resource Guide for additional information.
Standard Solicitation Resources
OJP Grant Application Resource Guide provides guidance to assist OJP grant applicants in preparing and submitting applications for OJP funding.
DOJ Grants Financial Guide serves as the primary reference manual to assist award recipients in fulfilling their fiduciary responsibility to safeguard grant funds and to ensure funds are used for the purposes for which they were awarded. It compiles a variety of laws, rules and regulations that affect the financial and administrative management of DOJ awards. This guide serves as a starting point for all award recipients and subrecipients of DOJ grants and cooperative agreements in ensuring the effective dayto-day management of awards.
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JustGrants Resources Website is an entryway into information about JustGrants and the grants management system itself. Through this portal both award recipients and applicants can access training resource and user support options, find frequently asked questions and sign-up for the JustGrants Update e-newsletter.
JustGrants Application Submission Training Page offers helpful information and resources on the application process. This training page includes e-learning videos, reference guides, checklists and other resources to help applicants complete an application.
Virtual Q&A Sessions are advertised here and provide opportunities for users to receive topic-specific training, direct technical assistance, and support on JustGrants system functionality.
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Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Name and Address of Recipient: CITY OF MONTEBELLO
1600 W BEVERLY BLVD
City, State and Zip: MONTEBELLO, CA 90640
Recipient UEI: M8MYZCCFENF8
Project Title: City of Montebello Police
Department 2023 JAG Project Award Number: 15PBJA-23-GG-03107-JAGX Solicitation Title: BJA FY 23 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation Federal Award Amount: $16,491.00 Federal Award Date: 12/20/23 Awarding Agency: Office of Justice Programs
Bureau of Justice Assistance
Funding Instrument Type: Grant
Opportunity Category: D
Assistance Listing:
16.738 - Edward Byrne Memorial Justice Assistance Grant Program
16.738 - Edward Byrne Memorial Justice Assistance Grant Program Project Period Start Date: 10/1/22 Project Period End Date: 9/30/24 Budget Period Start Date: 10/1/22 Budget Period End Date: 9/30/24 Project Description:
The Montebello Police Department will use JAG funds to enhance our commitment of increasing community policing efforts, participation from citizens, while attracting and retaining peace officers.
Our proposal will demonstrate how we will develop and expand community engagement initiatives. In collaboration with local partners and diversifying funding, the department will focus on programs that are educational and sustainable.
Increasing active participation from the community will allow us to share the roles and challenges faced by law enforcement. Our program aims to create an engaged and informed community that will be supportive of our efforts to increasing safety in this community.
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ATTACHMENT B
Award Letter
December 20, 2023
Dear MICHAEL SOLORZA,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs (OJP) has approved the application submitted by CITY OF MONTEBELLO for an award under the funding opportunity entitled 2023 BJA FY 23 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation. The approved award amount is $16,491.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. These requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by OJP, so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if you haven’t already completed the enrollment process in ASAP. The Entity Administrator should have already received an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Amy Solomon
Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion, disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender identity. Recipients are also prohibited from discriminating in services because of age. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/ Explore/LegalOverview/CivilRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria.
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These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a nondiscriminatory manner to their service population or have employment practices that meet equal-opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at [email protected].
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Ongoing NEPA Compliance Incorporated into Further Developmental Stages NEPA Letter
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a subgrantee or third party.? Accordingly,?prior to obligating?funds for any of the specified activities, the grantee must first determine if any of the specified activities will be?funded by the grant.
?The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c.? A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d.? Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. Further, for programs relating to Page: 3 of 23
methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements, please see https://www.bja.gov/ Funding/nepa.html.
NEPA Coordinator
First Name
Orbin Middle Name Last NameTerry
Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
CITY OF MONTEBELLO
UEI
M8MYZCCFENF8
Street 1
1600 W BEVERLY BLVD Street 2
City
MONTEBELLO
State/U.S. Territory
California
Zip/Postal Code
90640
Country
United States
County/Parish Province
Award Details
Federal Award Date
12/20/23
Award Type
Initial
Award Number
15PBJA-23-GG-03107-JAGX
Supplement Number
00 Federal Award Amount
$16,491.00
Funding Instrument Type
Grant
Assistance Listing
Number
Assistance Listings Program Title
16.738 Edward Byrne Memorial Justice Assistance Grant Program
16.738 Edward Byrne Memorial Justice Assistance Grant Program Page: 4 of 23
Statutory Authority
Title I of Public Law 90-351 (generally codified at 34 U.S.C. 10101-10726), including subpart 1 of part E (codified at 34 U.S.C. 10151-10158); see also 28 U.S.C. 530C(a)
[X]
I have read and understand the information presented in this section of the Federal Award Instrument.
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions.
Solicitation Title
2023 BJA FY 23 Edward Byrne Memorial Justice
Assistance Grant (JAG) Program - Local Solicitation
Application Number
GRANT13963183
Awarding Agency
OJP
Program Office
BJA
Grant Manager Name
Elaine Vanlandingham
Phone Number
202-598-7415
E-mail Address
[email protected]
Project Title
City of Montebello Police Department 2023 JAG Project
Performance Period Start
Date
10/01/2022
Performance Period End Date
09/30/2024
Budget Period Start Date
10/01/2022
Budget Period End Date
09/30/2024
Project Description
The Montebello Police Department will use JAG funds to enhance our commitment of increasing community policing efforts, participation from citizens, while attracting and retaining peace officers.
Our proposal will demonstrate how we will develop and expand community engagement initiatives. In collaboration with local partners and diversifying funding, the department will focus on programs that are educational and sustainable.
Increasing active participation from the community will allow us to share the roles and challenges faced by law enforcement. Our program aims to create an engaged and informed community that will be supportive of our efforts to increasing safety in this community.
[X]
I have read and understand the information presented in this section of the Federal Award Instrument.
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Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. [X]
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. 1 Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards Consistent with Executive Order 14074, “Advancing Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety,” OJP has prohibited the use of federal funds under this award for purchases or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any subrecipient (“subgrantee”) at any tier, to put in place specified controls prior to using federal funds under this award to acquire or transfer any property identified on the “controlled equipment” list. The details of the requirement are posted on the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards), and are incorporated by reference here.
2 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." 3 Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 4 Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2022 award from OJP.
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The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. 5 Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide"). 6 Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. 7 Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide.
8 Compliance with general appropriations-law restrictions on the use of federal funds (FY 2022) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2022, are set out at https://www.ojp.gov/funding/Explore/ FY22AppropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might Page: 7 of 23
fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 9 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https:/ /www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data.
10 Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards.
11 Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices:
Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false Page: 8 of 23
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award.
12 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program.
13 Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements.
14 Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must-- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both--
(1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
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A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at [email protected]. E-Verify employer agents can email E-Verify at E[email protected].
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance. 15 OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees. 16 Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. 17 Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency Page: 10 of 23
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "highrisk" for purposes of the DOJ high-risk grantee list. 18 Required training for Grant Award Administrator and Financial Manager The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after the date the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award.
19 Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently Page: 11 of 23
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
20 Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. 21 Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach.
22 Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at [email protected]. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency. 23 Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers.
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24 All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/ funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. 25 Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here. 26 Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 27 Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding.
28 Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector Page: 13 of 23
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. 29 Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (firsttier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 30 Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP.
31 Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition.
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The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. 32 Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system.
33 Law enforcement task forces - required training
Within 120 days of award acceptance, each current member of a law enforcement task force funded with award funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, must complete required online (internet-based) task force training. Additionally, all future task force members must complete this training once during the period of performance for this award, or once every four years if multiple OJP awards include this requirement.
The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and Leadership (www.ctfli.org). The training addresses task force effectiveness, as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. If award funds are used to support a task force, the recipient must compile and maintain a task force personnel roster, along with course completion certificates.
Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org).
34 Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award. 35 Any written, visual, or audio publications funded in whole or in part under this award, with the exception of press releases, shall contain the following statements: "This project was supported by Grant No. <AWARD_NUMBER> awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities. 36 Any Web site that is funded in whole or in part under this award must include the following statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Page: 15 of 23
Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement. 37 Verification and updating of recipient contact information The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized Representative contact information in JustGrants, including telephone number and e-mail address. If any information is incorrect or has changed, the award recipient’s Entity Administrator must make changes to contact information through DIAMD.
Instructions on how to update contact information in JustGrants can be found at https://justicegrants.usdoj.gov/training/ training-entity-management.
38 Compliance with National Environmental Policy Act and related statutes Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient.
Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the award, the recipient agrees to contact BJA.
The recipient understands that this condition applies to new activities as set out below, whether or not they are being specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this condition must first be met. The activities covered by this condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at https://bja.gov/Funding/nepa.html, for programs relating to methamphetamine laboratory operations.
Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity.
39 Recipients utilizing award funds for forensic genealogy testing must adhere to the United States Department of Justice Page: 16 of 23
Interim Policy Forensic Genealogical DNA Analysis and Searching (https://www.justice.gov/olp/page/file/1204386/ download), and must collect and report the metrics identified in Section IX of that document to BJA. 40 Establishment of trust fund
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is required to establish a trust fund account. Recipients (and subrecipients) must maintain advance payments of federal awards in interest-bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200.305(b)(8)). The trust fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the award funds in the trust fund (including any interest earned) during the period of performance for the award and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to OJP at the time of closeout.
41 All State and Local JAG recipients must submit quarterly Federal Financial Reports (SF-425). Additionally, State JAG and Local JAG Category Two ($25K or more) must submit semi-annual performance reports through JustGrants and Local JAG Category One (Less than $25K) must submit annual performance reports through JustGrants. Consistent with the Department's responsibilities under the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, the recipient must provide data that measure the results of its work. The recipient must submit quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT) website: https:// bjapmt.ojp.gov/. For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage (https://bjapmt.ojp.gov/help/jagdocs.html). Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 42 Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub-awarded funding from this JAG award must submit quarterly accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, deescalation of conflict, and constructive engagement with the public. 43 Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2022 The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award (October 1, 2022), however, the recipient may choose to incur project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum- - (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by OJP (via an Award Condition Modification (ACM)). (A withholding condition is a condition in the award document that precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the condition is removed.)
Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "atrisk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding condition through an Award Condition Modification (ACM), the recipient is authorized to obligate (federal) award funds to reimburse itself for project costs incurred "at-risk" earlier during the period of performance (such as project costs incurred prior to award acceptance or prior to removal of an applicable withholding condition), provided that those project costs otherwise are allowable costs under the award. 44 If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA laboratory with access to CODIS. With the exception of Forensic Genetic Genealogy, no profiles generated under this award may be entered or uploaded into any non-governmental DNA database without prior express written approval Page: 17 of 23
from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. Booking agencies should work with their state CODIS agency to ensure all requirements are met for participation in Rapid DNA (see National Rapid DNA Booking Operational Procedures Manual).
45 Submission of eligible records relevant to the National Instant Background Check System Consonant with federal statutes that pertain to firearms and background checks -- including 18 U.S.C. 922 and 34 U.S.C. ch. 409 -- if the recipient (or any subrecipient at any tier) uses this award to fund (in whole or in part) a specific project or program (such as a law enforcement, prosecution, or court program) that results in any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the National Instant Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records systems that contain any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS, the recipient (or subrecipient, if applicable) must ensure that all such court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS are promptly made available to the NICS or to the "State" repository/database that is electronically available to (and accessed by) the NICS, and -- when appropriate -- promptly must update, correct, modify, or remove such NICSrelevant "eligible records".
In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent monitoring of compliance with this condition (including subrecipient compliance). DOJ will give great weight to any such evidence in any express written determination regarding this condition. 46 Prohibition on use of award funds for match under BVP program JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest Partnership (BVP) program. 47 Certification of body armor "mandatory wear" policies, and compliance with NIJ standards If recipient uses funds under this award to purchase body armor, the recipient must submit a signed certification that each law enforcement agency receiving body armor purchased with funds from this award has a written "mandatory wear" policy in effect. The recipient must keep signed certifications on file for any subrecipients planning to utilize funds from this award for ballistic-resistant and stab-resistant body armor purchases. This policy must be in place for at least all uniformed officers before any funds from this award may be used by an agency for body armor. There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty.
Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor Model List. In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ Compliant Body Armor List may be found by following the links located on the NIJ Body Armor page: https://nij.ojp.gov/ topics/equipment-and-technology/body-armor
48 Extreme risk protection programs funded by JAG must include, at a minimum: pre-deprivation and post-deprivation due process rights that prevent any violation or infringement of the Constitution of the United States, including but not limited to the Bill of Rights, and the substantive or procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts (including the Supreme Court of the United States). Such programs must include, at the appropriate phase to prevent any violation of constitutional rights, at minimum, notice, the right to an in-person hearing, an unbiased adjudicator, the right to know opposing evidence, the right to present evidence, and the right to confront adverse witnesses; the right to be represented by counsel at no expense to the government; pre-deprivation Page: 18 of 23
and post-deprivation heightened evidentiary standards and proof which mean not less than the protections afforded to a similarly situated litigant in Federal court or promulgated by the State's evidentiary body, and sufficient to ensure the full protections of the Constitution of the United States, including but not limited to the Bill of Rights, and the substantive and procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts (including the Supreme Court of the United States). The heightened evidentiary standards and proof under such programs must, at all appropriate phases to prevent any violation of any constitutional right, at minimum, prevent reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on inadmissible hearsay, unreliable, vague, speculative, and lacking a foundation; and penalties for abuse of the program. 49 Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless, as set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making such expenditures essential to the maintenance of public safety and good order. 50 FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 51 Exceptions regarding Prohibited and Controlled Equipment under OJP awards Notwithstanding any provision to the contrary in the other terms and conditions of this award, including in the condition regarding "Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards," the requirements for the “Transfer/Sale of Award-Funded Controlled Equipment to Other LEAs” and the requirements for the “Transfer/Sale of Award-Funded Controlled Equipment to NON-LEAs” do not apply to this award. 52 The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any accompanying accessories to support UAS.
53 Initial period of performance; requests for extension.
The recipient understands that for award amounts of less than $25,000 under JAG (Category 1), the initial period of performance of the award is two years. The recipient further understands that any requests for an extension of the period of performance for an award of less than $25,000 will be approved automatically for up to a total of two additional years, pursuant to 34 U.S.C. 10152(f) and in accordance with the program solicitation associated with this award.
Any request for an extension of the period of performance beyond a four-year award period will require approval, and the approval (if any) will be at the discretion of the Director of BJA.
Page: 19 of 23
54 Applicants must ensure that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the Internet at www.lep.gov.
55 Cooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). 56 Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425.
57 Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the recipient (and any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds. 58 Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 59 Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
60 The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection Page: 20 of 23
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project.
61 The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role of Authorized Representative during the period of performance under the award without first ensuring that the individual has the requisite legal authority.
62 In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition Technology (FRT) unless the recipient has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and responsible manner that promotes public safety, and protects privacy, civil rights, and civil liberties and complies with all applicable provisions of the U.S. Constitution, including the Fourth Amendment’s protection against unreasonable searches and seizures and the First Amendment’s freedom of association and speech, as well as other laws and regulations. Recipients utilizing funds for FRT must make such policies and procedures available to DOJ upon request. 63 Withholding of funds for Required certification from the chief executive of the applicant government The recipient may not expend or draw down any award funds until the recipient submits the required "Certifications and Assurances by the Chief Executive of the Applicant Government," properly-executed (as determined by OJP), and an Award Condition Modification has been issued to remove this condition. [X]
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance By checking the declaration and certification box below, I-- A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted (including by applicant’s legal counsel as appropriate and made available to me) a diligent review of all terms and conditions of, and all supporting materials submitted in connection with, this award, including any assurances and certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after, or at the time of the application submission and any materials that accompany this acceptance and certification); and (2) I have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent information or statement in this declaration and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the Page: 21 of 23
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official
Assistant Attorney General
Name of Approving Official
Amy Solomon
Signed Date And Time
12/19/23 3:21 PM
Authorized Representative
Declaration and Certification
Entity Acceptance
Title of Authorized Entity Official
Director of Finance
Name of Authorized Entity Official
MICHAEL SOLORZA
Signed Date And Time
1/11/2024 3:48 PM
Page: 22 of 23
Page: 23 of 23
ITEM # 15
PAYMENT OF BILLS: ADOPT RESOLUTION NO. 24-27 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED APRIL 24, 2024
RESOLUTION NO. 24-27
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTEBELLO
APPROVING AND ALLOWING CERTAIN CLAIMS AND DEMANDS
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:
SECTION 1. That the reference is hereby made to that certain Register of Audited Demand No.1571, consisting of 6 pages, and including:
Warrant No.
General: Check No. 603013 through 603151
ACH No. 6028 through 6135
On file in the office of the City Clerk, the same having been audited and approved by the Assistant Director of Finance as required by law.
SECTION 2. That the said City Council having examined each such demand does hereby approve and direct the payment of same, as set forth in said Register, except the following Warrant No.
______________________________
______________________________
______________________________
SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution and that the same shall be in full force and effect.
APPROVED AND ADOPTED THIS 24TH DAY OF APRIL.
_______________________________
Scarlet Peralta, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney
RESOLUTION NO. 24-27
• Exhibit A – Warrant Register
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 24-27 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 24th day of April 2024 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full, and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.
DATE: __
Christopher Jimenez, City Clerk
EXHIBIT A
DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME
6028 04/04/2024 $465.91 SUPPLIES 3163 BANK OF AMERICA
6029 04/04/2024 $2,058.85 SUPPLIES 3163 BANK OF AMERICA 6030 04/04/2024 $2,120.74 SUPPLIES 3163 BANK OF AMERICA 6031 04/04/2024 $813.00 SUPPLIES 3163 BANK OF AMERICA
6032 04/04/2024 $894.34 SUPPLIES 3163 BANK OF AMERICA
6033 04/04/2024 $273.08 SUPPLIES 3163 BANK OF AMERICA
6034 04/04/2024 $286.51 SUPPLIES 3163 BANK OF AMERICA
6035 04/04/2024 $2,386.71 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6036 04/04/2024 $1,404.18 CONTRACT SERVICES 3163 BANK OF AMERICA 6037 04/04/2024 $2,124.98 SUPPLIES 3163 BANK OF AMERICA 6038 04/04/2024 $2,680.13 SUPPLIES 3163 BANK OF AMERICA 6039 04/04/2024 $575.00 TRAINING 3163 BANK OF AMERICA
6040 04/04/2024 $59.94 SUPPLIES 3163 BANK OF AMERICA
6041 04/04/2024 $1,000.00 PENSION/RETIREMENT PAYABLE 17 CAL PERS 6042 04/04/2024 $1,475.00 RETIREMENT 3730 AT RETIREMENT SERVICES LLC 6043 04/04/2024 $799,292.29 CONTRACT SERVICES 3981 ALLIANCE BUILDING SOLUTIONS, INC. 6044 04/04/2024 $3,235.63 CONTRACT SERVICES 3588 ANTHONYS PORTABLE RESTROOMS INC 6045 04/04/2024 $374,764.80 CONTRACT SERVICES 40970 ARAKELIAN ENTERPRISES 6046 04/04/2024 $11,151.99 CONTRACT SERVICES 1101 BLACK AND WHITE EMERGENCY VEHICLES LLC 6047 04/04/2024 $237.99 CONTRACT SERVICES 2889 COMLOCK SECURITY GROUP INC 6048 04/04/2024 $6,441.35 CONTRACT SERVICES 2624 CRAFCO INC 6049 04/04/2024 $537.04 SUPPLIES 70920 DECALS BY DESIGN INC 6050 04/04/2024 $986.04 CONTRACT SERVICES 3982 EVERNORTH CARE SOLUTIONS, INC. 6051 04/04/2024 $21,178.56 CONTRACT SERVICES 371 FLO-SERVICES INC 6052 04/04/2024 $9,098.62 MACHINERY & EQUIPMENTS 2654 GOLDEN STAR TECHNOLOGY INC 6053 04/04/2024 $316.37 TRAINING 2533 LAURENCE GONG
6054 04/04/2024 $50.55 VEHICLE MAINTENANCE/EXPENSES 22560 H & H AUTO PARTS WHOLESALE 6055 04/04/2024 $14,995.70 COPIER REPAIR/SERVICES 2793 IBE DIGITAL 6056 04/04/2024 $149.36 VEHICLE MAINTENANCE/EXPENSES 29680 INLAND KENWORTH INC 6057 04/04/2024 $1,797.16 CONTRACT SERVICES 2152 JOHNSON CONTROLS INC 6058 04/04/2024 $7,437.00 CONTRACT SERVICES 16760 LIEBERT CASSIDY WHITMORE 6059 04/04/2024 $654.18 SUPPLIES 26670 LIFE-ASSIST INC
6060 04/04/2024 $18,490.74 CONTRACT SERVICES 3301 MATER MONTEBELLO LTD PARTNERSHIP 6061 04/04/2024 $13,437.50 CONTRACT SERVICES 19040 MUNICIPAL CONTRACT ADMINISTRATORS INC 6062 04/04/2024 $406.36 CONTRACT SERVICES 952 RELIANT IMMEDIATE CARE MEDICAL GROUP INC 6063 04/04/2024 $136.39 SUPPLIES 2686 THE SHERWIN-WILLIAMS CO 6064 04/04/2024 $49,806.73 CONTRACT SERVICES 3439 SPORTFIVE GOLF LLC 6065 04/04/2024 $764.67 SUPPLIES 31270 STARBOARD TACK SUPPLY INC 6066 04/04/2024 $247.63 CONTRACT SERVICES 57140 UNDERGROUND SERVICE ALERT OF SOUTHERN CA 6067 04/04/2024 $480.06 SUPPLIES 3088 WAXIES ENTERPRISES LLC 6068 04/04/2024 $285.00 CONTRACT SERVICES 2865 WEBSTERS BEE REMOVAL SERVICES General Account
WARRANT #
City of Montebello
Register of Demands No. 1571
From Payment Date 03/29/24 - To Payment Date 04/11/24
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1571
From Payment Date 03/29/24 - To Payment Date 04/11/24
6069 04/04/2024 $446.20 CONTRACT SERVICES 3140 WEX HEALTH INC 6070 04/11/2024 $94.13 FUEL 3163 BANK OF AMERICA
6071 04/11/2024 $65.69 FUEL 3163 BANK OF AMERICA
6072 04/11/2024 $1,192.88 SUPPLIES 3163 BANK OF AMERICA 6073 04/11/2024 $422.61 SUPPLIES 3163 BANK OF AMERICA
6074 04/11/2024 $343.96 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6075 04/11/2024 $330.69 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6076 04/11/2024 $99,569.20 INTEREST EXPENSE 17870 THE BANK OF NEW YORK MELLON 6077 04/11/2024 $380,231.25 INTEREST EXPENSE 17870 THE BANK OF NEW YORK MELLON 6078 04/11/2024 $409,592.00 INTEREST EXPENSE 693 CAPITAL ONE PUBLIC FINANCING 6079 04/11/2024 $434.82 CONTRACT SERVICES 3163 BANK OF AMERICA 6080 04/11/2024 $250.00 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6081 04/11/2024 $2,377.00 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6082 04/11/2024 $251.24 SUPPLIES 3163 BANK OF AMERICA
6083 04/11/2024 $2,697.57 TRAINING 3163 BANK OF AMERICA 6084 04/11/2024 $98.22 SUPPLIES 3163 BANK OF AMERICA
6085 04/11/2024 $280.74 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6086 04/11/2024 $1,481.88 TRAINING 3163 BANK OF AMERICA 6087 04/11/2024 $2,799.74 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6088 04/11/2024 $3,946.10 TRAVEL & MEETINGS 3163 BANK OF AMERICA 6089 04/11/2024 $1,233.40 PENSION/RETIREMENT PAYABLE 17 CAL PERS 6090 04/11/2024 $27,810.65 PENSION/RETIREMENT PAYABLE 17 CAL PERS 6091 04/11/2024 $3,600.00 ADVERTISING/PRINTING SERVICES 1293 923 MEDIA GROUP INC 6092 04/11/2024 $4,962.00 CONTRACT SERVICES 38010 ADVANCED AVANT-GARDE CORPORATION 6093 04/11/2024 $95,855.97 CONTRACT SERVICES 3411 AIM CONSULTING SERVICES 6094 04/11/2024 $375.40 UNIFORM EXPENSE 20350 ALLSTAR FIRE EQUIPMENT INC 6095 04/11/2024 $66,763.20 CONTRACT SERVICES 16120 ALVAREZ-GLASMAN & COLVIN 6096 04/11/2024 $2,188.92 SUPPLIES 2586 AMAZON CAPITAL SERVICES INC 6097 04/11/2024 $40,599.67 CONTRACT SERVICES 3944 AMERICAN LANDSCAPE, INC. 6098 04/11/2024 $480.00 CONTRACT SERVICES 2365 LETICIA TORRES 6099 04/11/2024 $1,730.93 ADVERTISING/PRINTING SERVICES 35980 SAEED RADMEHR 6100 04/11/2024 $500.00 DUES & SUBSCRIPTIONS 72 COGRAN SYSTEMS LLC 6101 04/11/2024 $36,121.72 FUEL INVENTORY 962 MO DION & SONS INC 6102 04/11/2024 $6,333.10 LEASE PAYMENT 74920 EXECUTIVE CAR LEASING COMPANY 6103 04/11/2024 $34.00 CONTRACT SERVICES 23660 DAIOHS USA 6104 04/11/2024 $16,793.94 CONTRACT SERVICES 371 FLO-SERVICES INC 6105 04/11/2024 $40.00 CARPOOL INCENTIVE 2533 LAURENCE GONG 6106 04/11/2024 $40.00 CARPOOL INCENTIVE 3123 NEIRA YESSIE GRANADOS 6107 04/11/2024 $3,571.04 VEHICLE MAINTENANCE/EXPENSES 270 HARBOR DIESEL AND EQUIPMENT INC 6108 04/11/2024 $40.00 CARPOOL INCENTIVE 4280 NADINE HERNANDEZ 6109 04/11/2024 $40.00 CARPOOL INCENTIVE 73180 MONICA HUERTA 6110 04/11/2024 $33,694.69 CONTRACT SERVICES 2793 IBE DIGITAL 6111 04/11/2024 $934.77 VEHICLE MAINTENANCE/EXPENSES 29680 INLAND KENWORTH INC
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1571
From Payment Date 03/29/24 - To Payment Date 04/11/24
6112 04/11/2024 $16,757.00 CONTRACT SERVICES 3490 INTER-CON SECUIRTY SYSTEMS INC 6113 04/11/2024 $20,060.36 CONTRACT SERVICES 2152 JOHNSON CONTROLS INC 6114 04/11/2024 $40.00 CARPOOL INCENTIVE 2704 JACQUELINE LEON 6115 04/11/2024 $7,200.00 CONTRACT SERVICES 11070 LPM CONSULTING INC 6116 04/11/2024 $2,992.78 CONTRACT SERVICES 26880 SEBASTIAN WATERWORKS INC 6117 04/11/2024 $7,115.40 CONTRACT SERVICES 35250 NATIONWIDE ENVIRONMENTAL SERVICES 6118 04/11/2024 $40.00 CARPOOL INCENTIVE 2203 SAMANTHA NEVAREZ 6119 04/11/2024 $40.00 CARPOOL INCENTIVE 138 BRIANNON PADILLA 6120 04/11/2024 $80.00 CARPOOL INCENTIVE 59960 JO ANN PANOSIAN 6121 04/11/2024 $42,865.20 CONTRACT SERVICES 42180 PCAM LLC 6122 04/11/2024 $20.00 CARPOOL INCENTIVE 4429 ELISEO RAMOS 6123 04/11/2024 $40.00 CARPOOL INCENTIVE 3712 MATTHEW ROBERT RAMOS 6124 04/11/2024 $40.00 CARPOOL INCENTIVE 69960 NICOLE I SAUCEDO 6125 04/11/2024 $40.00 CARPOOL INCENTIVE 2985 KEVIN SAYCOCIE 6126 04/11/2024 $1,195.00 CONTRACT SERVICES 3176 PHILLIP SISNEROS 6127 04/11/2024 $40.00 CARPOOL INCENTIVE 24280 MARTIN SOLANO 6128 04/11/2024 $40.00 CARPOOL INCENTIVE 3001 MICHAEL SOLORZA 6129 04/11/2024 $1,147.21 SUPPLIES 31270 STARBOARD TACK SUPPLY INC 6130 04/11/2024 $40.00 CARPOOL INCENTIVE 3053 MICHAEL TELLES 6131 04/11/2024 $40.00 CARPOOL INCENTIVE 1091 JANELLE TORRES 6132 04/11/2024 $535.60 RETIREMENT 27300 ROBERT C TUFANO 6133 04/11/2024 $44,285.17 CONTRACT SERVICES 3133 ULTIMATE MAINTENANCE SERVICE 6134 04/11/2024 $4,699.69 SUPPLIES 3088 WAXIES ENTERPRISES LLC 6135 04/11/2024 $378.45 VEHICLE MAINTENANCE/EXPENSES 1657 OSCAR ZAVALAS ACH TOTAL $2,755,379.26
603013 04/04/2024 $42,570.41 CONTRACT SERVICES 3333 A & A FLEET PAINTING INC 603014 04/04/2024 $4,004.36 UTILITY SERVICES 1732 AT&T CORP 603015 04/04/2024 $287.85 FUEL 22520 HENRY AGUILAR JR
603016 04/04/2024 $394.04 UTILITY SERVICES 39550 AT&T
603017 04/04/2024 $53,149.28 CONTRACT SERVICES 16710 ATKINSON ANDELSON LOYA RUUD & ROMO 603018 04/04/2024 $18,269.36 BUILDING IMPROVEMENTS 3033 OFFICE SOLUTIONS BUSINESS PRODUCTS & SERVICES LLC 603019 04/04/2024 $1,446.76 VEHICLE MAINTENANCE/EXPENSES 45170 MONTEBELLO AUTO GROUP LLC 603020 04/04/2024 $11,718.88 CONTRACT SERVICES 52710 CLEAN ENERGY FUELS 603021 04/04/2024 $8,125.00 CONTRACT SERVICES 4026 CODE CONSULTING GROUP, LLC 603022 04/04/2024 $1,280.00 CONTRACT SERVICES 3945 COMMERCIAL GATE CO. INC. 603023 04/04/2024 $225.00 ADVERTISING/PRINTING SERVICES 2123 ENDEAVOR BUSINESS MEDIA LLC 603024 04/04/2024 $1,915.95 SUPPLIES 7610 EWING IRRIGATION PRODUCTS 603025 04/04/2024 $3,455.83 VEHICLE MAINTENANCE/EXPENSES 29160 FORD OF MONTEBELLO 603026 04/04/2024 $5,171.35 CDBG - HOUSING RIGHTS CENTER 1122 SOUTHERN CALIFORNIA HOUSING RIGHTS CENTER 603027 04/04/2024 $50,000.00 CONTRACT SERVICES 2714 IN AND OUT REMOVAL 603028 04/04/2024 $1,689.00 CONTRACT SERVICES 3235 ION SECURITY SYSTEMS 603029 04/04/2024 $380.00 TRAINING 56430 CITY OF IRVINE
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1571
From Payment Date 03/29/24 - To Payment Date 04/11/24
603030 04/04/2024 $1,797.89 LEASE PAYMENT 2405 JCB FINANCE 603031 04/04/2024 $22,346.66 CONTRACT SERVICES 3716 KOA CORPORATION 603032 04/04/2024 $254.80 SUPPLIES 3035 LA COUNTY SHERIFF'S DEPARTMENT 603033 04/04/2024 $3,349.91 CONTRACT SERVICES 4810 LA COUNTY DEPT OF PUBLIC WORKS 603034 04/04/2024 $24,062.37 CONTRACT SERVICES 3422 MIKE BUBALO CONSTRUCTION CO INC 603035 04/04/2024 $1,302.48 VEHICLE MAINTENANCE/EXPENSES 1461 MODEL 1 COMMERCIAL VEHICLES INC 603036 04/04/2024 $1,056.66 SUPPLIES 790 CITY OF MONTEBELLO PETTY CASH 603037 04/04/2024 $9,626.62 UTILITY SERVICES 4760 MONTEBELLO LAND & WATER CO 603038 04/04/2024 $1,315.12 VEHICLE MAINTENANCE/EXPENSES 54300 SHAK ENTERPRISES INC 603039 04/04/2024 $125.05 SUPPLIES 1474 NATIONAL TRENCH SAFETY INC 603040 04/04/2024 $451.65 SUPPLIES 15620 OFFICE DEPOT INC 603041 04/04/2024 $1,500.00 CONTRACT SERVICES 3896 ROBERT J ORTIZ 603042 04/04/2024 $61.69 UTILITY SERVICES 100 PICO WATER DISTRICT 603043 04/04/2024 $15,000.00 BUILDING IMPROVEMENTS 3985 PRO CERAMIC TILE 603044 04/04/2024 $2,354.54 UNIFORM EXPENSE 56260 PRUDENTIAL OVERALL SUPPLY 603045 04/04/2024 $341.44 MAIL/ POSTAL EXPENSE 503 QUADIENT INC 603046 04/04/2024 $225.00 TRAINING 51460 RIO HONDO COMMUNITY COLLEGE 603047 04/04/2024 $2,361.42 UTILITY SERVICES 14730 SAN GABRIEL VALLEY WATER CO 603048 04/04/2024 $1,385.00 CONTRACT SERVICES 4173 SHIELD PEST MANAGEMENT LLC 603049 04/04/2024 $2,189.33 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 603050 04/04/2024 $5,650.00 CONTRACT SERVICES 3921 SUSTAINABLE RESOURCES 603051 04/04/2024 $5,233.77 VEHICLE MAINTENANCE/EXPENSES 60710 THE AFTERMARKET PARTS COMPANY LLC 603052 04/04/2024 $822.09 CONTRACT SERVICES 4003 VEOLIA WTS SERVICES USA, INC. 603053 04/04/2024 $1,112.68 UTILITY SERVICES 23610 VERIZON WIRELESS 603054 04/04/2024 $1,349.46 SUPPLIES 33390 WHITTIER FERTILIZER COMPANY 603055 04/04/2024 $20,745.30 CONTRACT SERVICES 3731 YUNEX LLC 603056 04/04/2024 $400.00 CONTRACT SERVICES 3679 JOSE GUERRERO 603057 04/04/2024 $200.00 TRAINING 3542 GUADALUPE HERNANDEZ 603058 04/04/2024 $200.00 TRAINING 4329 MICHELLE MARQUEZ 603059 04/04/2024 $150.00 TRAVEL & MEETINGS 832 FERNANDO PELAEZ 603060 04/04/2024 $1,080.00 CONTRACT SERVICES 6020 STRADLING YOCCA CARLSON & RAUTH 603061 04/04/2024 $4,239.90 CONTRACT SERVICES 3568 CIVICPLUS LLC 603062 04/04/2024 $33.00 PARKS AND RECREATION 4373 DARLENE VELAZQUEZ 603063 04/04/2024 $1,192.90 CONTRACT SERVICES 4488 RESOLUTE PARENT LLC 603064 04/11/2024 $33,717.61 VEHICLE PURCHASES 4486 DIAMOND BAR IMPORTS INC 603065 04/11/2024 $49,690.00 CONTRACT SERVICES 4494 A-1 EVENT RENTALS LLC 603066 04/11/2024 $400.00 CONTRACT SERVICES 16030 AAA ELECTRICAL SUPPLY 603067 04/11/2024 $59.03 UTILITY SERVICES 1732 AT&T CORP 603068 04/11/2024 $8,333.34 CONTRACT SERVICES 3557 ADVOCATE INC 603069 04/11/2024 $8,400.00 CONTRACT SERVICES 69480 ALLTECH INDUSTRIES INC 603070 04/11/2024 $2,475.00 CONTRACT SERVICES 1287 ALTA LANGUAGE SERVICES INC 603071 04/11/2024 $873.75 DUES & SUBSCRIPTIONS 43590 THE AMERICAN SOCIETY OF COMPOSERS AUTHORS 603072 04/11/2024 $518.00 GENERAL GOVERNMENT 4491 ARISE CITY CHURCH
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1571
From Payment Date 03/29/24 - To Payment Date 04/11/24
603073 04/11/2024 $202.33 UTILITY SERVICES 39550 AT&T
603074 04/11/2024 $4.43 UTILITY SERVICES 39550 AT&T
603075 04/11/2024 $1,009.47 VEHICLE MAINTENANCE/EXPENSES 74990 AUTOZONE INC 603076 04/11/2024 $575.00 TRAINING 4496 BEHAVIOR ANALYSIS TRAINING LLC 603077 04/11/2024 $200.00 CONTRACT SERVICES 2769 KATALINA BELTRAN 603078 04/11/2024 $38.83 FUEL 4443 ERL BERNARD
603079 04/11/2024 $40.00 CARPOOL INCENTIVE 3980 RICHARD BOUT 603080 04/11/2024 $60.00 PARKS AND RECREATION 4471 YVETTE CACERES 603081 04/11/2024 $12,500.00 CONTRACT SERVICES 1624 CALIFORNIA PAVING AND GRADING INC 603082 04/11/2024 $6,957.35 UTILITY SERVICES 47580 CALIFORNIA WATER SERVICE COMPANY 603083 04/11/2024 $1,243.13 MACHINERY & EQUIPMENTS 1133 CDW GOVERNMENT 603084 04/11/2024 $6,605.61 UTILITY SERVICES 55830 CHARTER COMMUNICATIONS 603085 04/11/2024 $190.62 VEHICLE MAINTENANCE/EXPENSES 45170 MONTEBELLO AUTO GROUP LLC 603086 04/11/2024 $6,954.66 CONTRACT SERVICES 36870 CINTAS CORPORATION NO 3 603087 04/11/2024 $1,863.00 RETIREMENT 3128 CITY OF BELL GARDENS 603088 04/11/2024 $1,941.41 CONTRACT SERVICES 52710 CLEAN ENERGY FUELS 603089 04/11/2024 $10,584.00 CONTRACT SERVICES 2941 CONVEYOR MANUFACTURING & SERVICE INC 603090 04/11/2024 $80.00 GENERAL GOVERNMENT 4492 MARY COOK 603091 04/11/2024 $688.00 DUES & SUBSCRIPTIONS 4174 COSTAR REALTY INFORMATION, INC. 603092 04/11/2024 $442.37 MACHINERY & EQUIPMENTS 26080 L.N. CURTIS AND SONS 603093 04/11/2024 $1,400.00 CONTRACT SERVICES 2759 D F POLYGRAPH 603094 04/11/2024 $170.00 ADVERTISING/PRINTING SERVICES 1354 DAILY JOURNAL CORPORATION 603095 04/11/2024 $21,690.42 VEHICLE MAINTENANCE/EXPENSES 4419 DARTCO TRANSMISSION SALES & SERVICES INC 603096 04/11/2024 $32,786.90 OTHER GROUP INSURANCE PAYABLE 4110 DELTA DENTAL OF CALIFORNIA 603097 04/11/2024 $250.51 CONTRACT SERVICES 1894 ECONOMY RENTAL INC 603098 04/11/2024 $980.56 CONTRACT SERVICES 2222 ELEVATOR SUPPORT SERVICES INC 603099 04/11/2024 $204.97 SUPPLIES 7610 EWING IRRIGATION PRODUCTS 603100 04/11/2024 $1,207.95 SUPPLIES 3015 FIRST AID 2000 603101 04/11/2024 $1,099.87 VEHICLE MAINTENANCE/EXPENSES 29160 FORD OF MONTEBELLO 603102 04/11/2024 $49.04 MAIL/ POSTAL EXPENSE 3167 GLS US 603103 04/11/2024 $269.67 VEHICLE MAINTENANCE/EXPENSES 455 GOLDEN STATE FASTENERS & SUPPLY INC 603104 04/11/2024 $40.00 CARPOOL INCENTIVE 3681 LIZETTE GUERRERO 603105 04/11/2024 $7,454.57 VEHICLE MAINTENANCE/EXPENSES 27480 R & M HANSEN ENT INC 603106 04/11/2024 $652.02 CONTRACT SERVICES 1357 IRON MOUNTAIN INC 603107 04/11/2024 $7,831.97 CONTRACT SERVICES 993 IVA SOLUTIONS INC 603108 04/11/2024 $36,824.00 CONTRACT SERVICES 3044 KAIZER RANGWALA 603109 04/11/2024 $40.00 CARPOOL INCENTIVE 4439 DANESSA DANETTE LLANES 603110 04/11/2024 $30.00 CARPOOL INCENTIVE 3893 MICHAEL FRANCO LOPEZ 603111 04/11/2024 $4,126.25 CONTRACT SERVICES 485 LOS ANGELES COUNTY CLERK 603112 04/11/2024 $9,730.00 DUE TO LA COUNTY 692 LOS ANGELES COUNTY SUPERIOR COURT 603113 04/11/2024 $65.00 PARKS AND RECREATION 4493 NORMA MENA 603114 04/11/2024 $1,737.54 MACHINERY & EQUIPMENTS 3919 MIGUEL VELASCO 603115 04/11/2024 $141.89 VEHICLE MAINTENANCE/EXPENSES 54300 SHAK ENTERPRISES INC
EXHIBIT A
WARRANT # DATE AMOUNT ACCOUNT DESCRIPTION VENDOR # VENDOR NAME City of Montebello
Register of Demands No. 1571
From Payment Date 03/29/24 - To Payment Date 04/11/24
603116 04/11/2024 $80.00 GENERAL GOVERNMENT 4490 ROBERTO MORALES 603117 04/11/2024 $60,097.38 UNIFORM EXPENSE 450 MUNICIPAL EMERGENCY SERVICES INC. 603118 04/11/2024 $1,315.20 VEHICLE MAINTENANCE/EXPENSES 2480 SOCAL AUTO & TRUCK PARTS INC 603119 04/11/2024 $112.94 SUPPLIES 15620 OFFICE DEPOT INC 603120 04/11/2024 $175.00 TRAINING 3890 ORANGE COUNTY SHERIFFS DEPARTMENT 603121 04/11/2024 $492.58 RETIREMENT 42490 LINDA PAYAN
603122 04/11/2024 $100.00 CONTRACT SERVICES 2709 ERNEST PERALTA 603123 04/11/2024 $900.00 TRAINING 979 PRADO FAMILY SHOOTING RANGE 603124 04/11/2024 $32,325.00 TRAINING 3984 DANIEL MONTOYA 603125 04/11/2024 $682.89 UNIFORM EXPENSE 56260 PRUDENTIAL OVERALL SUPPLY 603126 04/11/2024 $200.00 TRAVEL & MEETINGS 3849 GARY T ROBINSON 603127 04/11/2024 $136.64 UTILITY SERVICES 14730 SAN GABRIEL VALLEY WATER CO 603128 04/11/2024 $83,962.32 LEASE PAYMENT 2846 SANTANDER BANK NA 603129 04/11/2024 $1,385.00 CONTRACT SERVICES 4173 SHIELD PEST MANAGEMENT LLC 603130 04/11/2024 $18,840.00 BUILDING IMPROVEMENTS 2976 JEREMY P SOMMERS 603131 04/11/2024 $3,555.90 UTILITY SERVICES 51430 SOUTH MONTEBELLO IRRIGATION DISTRICT 603132 04/11/2024 $2,074.07 UTILITY SERVICES 45630 SOUTHERN CALIFORNIA EDISON 603133 04/11/2024 $54,303.74 FUEL INVENTORY 40520 SOUTHERN CALIFORNIA GAS CO 603134 04/11/2024 $1,503.09 CONTRACT SERVICES 3397 STERICYCLE INC 603135 04/11/2024 $74,737.18 MACHINERY & EQUIPMENTS 13580 TENNANT SALES AND SERVICE CO 603136 04/11/2024 $1,512.69 VEHICLE MAINTENANCE/EXPENSES 60710 THE AFTERMARKET PARTS COMPANY LLC 603137 04/11/2024 $198.39 DUES & SUBSCRIPTIONS 41430 THOMSON REUTERS - WEST 603138 04/11/2024 $14,982.98 SUPPLIES 4448 TRAFFIC AND PARKING CONTROL CO INC 603139 04/11/2024 $40.00 CARPOOL INCENTIVE 4386 NAM TRAN 603140 04/11/2024 $354.78 SUPPLIES 69680 TRIANGLE SPORTS INC 603141 04/11/2024 $69,036.66 CONTRACT SERVICES 3406 UNIVERSAL PROTECTION SERVICES LP 603142 04/11/2024 $4,127.38 UTILITY SERVICES 23610 VERIZON WIRELESS 603143 04/11/2024 $5,687.87 FRINGE BENEFITS 58990 VISION SERVICE PLAN 603144 04/11/2024 $1,354.08 SUPPLIES 9470 W W GRAINGER INC 603145 04/11/2024 $5,227.95 CONTRACT SERVICES 40860 WEST COAST ARBORISTS INC 603146 04/11/2024 $6,020.00 CONTRACT SERVICES 2857 WOLVERINE FENCE COMPANY INC 603147 04/11/2024 $105.00 CONTRACT SERVICES 3006 ASBURY ENVIRONMENTAL SERVICES 603148 04/11/2024 $4,595.31 CONTRACT SERVICES 3731 YUNEX LLC 603149 04/11/2024 $50,000.00 CONTRACT SERVICES 2714 IN AND OUT REMOVAL 603150 04/11/2024 $250.00 GENERAL GOVERNMENT 2775 MONTEBELLO HOUSING DEVELOPMENT CORP 603151 04/11/2024 $32,325.00 TRAINING 3984 DANIEL MONTOYA CHECK TOTAL $1,155,826.89
GRAND TOTAL $3,911,206.15
EXHIBIT
CITY OF MONTEBELLO FORECASTED AGENDA
NOTE: The attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet.
Item # Description Session Department Presenter
Citizen of the Month - Richard Sanchez Presentation Public Affairs David S.
Asian Pacific Heritage Month Presentation Public Affairs David S.
National Pet Month Presentation Public Affairs David S.
National Bike Month Presentation Public Affairs David S.
Mental Health Month Presentation Public Affairs David S.
Motorcycle Safety Awareness Month Presentation Public Affairs David S.
National Poppy Day Presentation Public Affairs David S.
National Military Appreciation Month Presentation Public Affairs David S.
Authorize the City Manager to enter into a three-year
agreement with CitiBot Consent Parks & Rec David S.
Approve Purchase Agreement No. of Two (2) Maintenance
Support Vehicles from National Auto Fleet Group Consent Transit John S.
Approve Amendment No. 1 to Agreement No. 3848 with
Ads on the Move Consent Transit John S.
Request Authorization to seek proposals for residential solid waste disposal services Consent Public Works Cesar Roldan Resolution adopting SB1 Streets
- Focus on Via Campo from Gerhart Ave to Garfield Ave
- Re-surfacing Vail Avenue between Beverly and Railroad tracks (southside) Consent Public Works Cesar Roldan
Minutes Consent. Admin ACM Salazar
Reso No. ___ Warrant Register Consent. Finance Michael S.
May 8th - City Council Meeting
City Council Forecasted Agenda Calendar - May
Updated