Montebello City Council
September 11, 2024

CITY OF MONTEBELLO

CITY COUNCIL

REGULAR MEETING

WEDNESDAY, SEPTEMBER 11, 2024 AT 6:00 PM

CITY HALL COUNCIL CHAMBERS
1600 WEST BEVERLY BOULEVARD

MONTEBELLO, CALIFORNIA

CITY COUNCIL
Scarlet Peralta, Mayor
Salvador Melendez, Mayor Pro Tem
Angie M. Jimenez, Councilmember
Georgina Tamayo, Councilmember
David N. Torres, Councilmember

CITY MANAGER
Raul Alvarez

CITY TREASURER
David Matanga

CITY ATTORNEY
Arnold M. Alvarez-Glasman

CITY CLERK
Christopher Jimenez

DEPARTMENT HEADS
Assistant City Manager
Fire Chief
Police Chief
Director of Finance
Director of Human Resources
Director of Planning/Community Development
Director of Public Works
Director of Recreation and Community Services
Acting Director of Transportation
Arlene Salazar
Fernando Pelaez
Paul Espinosa
Michael Solorza
Ramon Figueroa
Joseph Palombi
Cesar Roldan
David Sosnowski
John Soria

September 11, 2024: City Council Meeting Page 2 of 7

NOTICES
This City Council Meeting ("Council") will be held in person and will meet at City Hall – City Council Chambers, 1600 West Beverly Boulevard, Montebello, California. The meeting will be live streamed and can be watched on the City’s website and YouTube Channel via the following link: https://www.montebelloca.gov, and may also be viewed on Spectrum Public Access Channel 3 for all Spectrum cable subscribers.

AMERICANS WITH DISABILITIES ACT: In compliance with the Americans with Disabilities Act (ADA) any person with a disability who requires special accommodations in order to participate in a meeting should contact the Administration Office at (323) 887-1437 Monday-Thursday from 7:30 a.m.-5:30 p.m. Please call 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II 1203). If you require translation services, please contact the City Clerk’s office 72 hours before this meeting. Si necesita servicios de traducción, comuníquese con la Oficina del Secretario Municipal 72 horas antes de esta reunión. 如果您需要翻译服务，请在会议前 72 小时联系市书记员办公室.

RULES OF DECORUM:

Pursuant to Section 54957.95 of the Government Code, the presiding member of the legislative body conducting a meeting, or their designee, is authorized to remove, or cause the removal of, an individual for disrupting the meeting.

Any such removal will be preceded by a warning to the disruptive individual by the presiding member of the legislative body or their designee that the individual’s behavior is disrupting the meeting and that the individual’s failure to promptly cease their disruptive behavior may result in their removal.

PUBLIC COMMENTS:

In-Person: For those interested in participating during the Public Comment period(s) or public testimony period for Public Hearings of the City Council meetings, you may address the City Council in person only the day of the meeting.

Speakers will be required to fill out a speaker card provided at the door and submit it to City Clerk staff prior to each Public Comment announcement period. Staff will number and call each speaker card in the order received. Closed Session begins at 6:00 p.m. and Regular Session begins immediately thereafter; if there is no Closed Session, Regular Session will begin at 6:00 p.m.

AGENDA MATERIALS: The agenda and/or agenda packet are available for public inspection at City’s website at:

Agendas, Minutes, and Videos,

September 11, 2024: City Council Meeting Page 3 of 7

IN CONSIDERATION OF OTHERS, PLEASE TURN OFF, OR MUTE, ALL CELL PHONES AND PAGERS

THANK YOU FOR YOUR COOPERATION

OPENING CEREMONIES

CALL TO ORDER - 6:00 P.M.

ROLL CALL

ANNOUNCEMENT OF CLOSED SESSION ITEMS

PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, the public may submit a speaker card to the City Clerk staff for Closed Session items, prior to the beginning of this statement. Speakers will be called in the order received. Please be aware that the maximum time allotted for members of the public to speak on Closed Session items shall not exceed three (3) minutes per person. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.

CLOSED SESSION - NONE

REGULAR SESSION - IMMEDIATELY FOLLOWING CLOSED SESSION

CLOSED SESSION REPORT - NONE

INVOCATION

PLEDGE OF ALLEGIANCE

CORRECTIONS TO THE AGENDA - CITY MANAGER

CEREMONIAL ITEMS/PRESENTATIONS

1. MONTEBELLO-ASHIYA SISTER CITY STUDENTS

2. MONTEBELLO WOMEN'S CLUBHOUSE 100-YEAR ANNIVERSARY

3. PROCLAMATION FOR PATRIOT DAY AND NATIONAL DAY OF SERVICE AND REMEMBRANCE

4. PROCLAMATION FOR NATIONAL HISPANIC HERITAGE MONTH

5. PROCLAMATION FOR NATIONAL PREPAREDNESS MONTH

6. PROCLAMATION FOR RAIL SAFETY MONTH
PUBLIC COMMENTS ON NON-AGENDA ITEMS (30 MINUTES)
At this time, the public may submit speaker card(s) to the City Clerk staff, for both agenda and non-agenda items, prior to the beginning of this statement; Public Hearing items do not require a speaker card.

The City Council will address non-agenda items during this section and speakers will be called in the order received. Those persons not accommodated during this 30-minute period will have an opportunity to speak under “Public Comments – Continued”, after all scheduled matters have been considered. Public Hearing, Regular Business and/or Consent Calendar items will be addressed at the time that matter of business is heard, in the order received.

Please be aware that the maximum time allotted for members of the public to speak shall not exceed three (3) minutes per speaker. State Law prohibits the City Council from taking action or entertaining extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor and City Council.

September 11, 2024: City Council Meeting Page 4 of 7

STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST

PUBLIC HEARING

7. ADOPT RESOLUTION NO. 24-65 APPROVING THE FISCAL YEAR 2023-24 CONSOLIDATED ANNUAL

PERFORMANCE AND EVALUATION REPORT (CAPER)

RECOMMENDATION: It is recommended that the City Council conduct a public hearing and consider the following:

1. Adopt Resolution No. 24-65 approving the Fiscal Year 2023-24 draft Consolidated Annual Performance and Evaluation Report (CAPER); and

2. Take such additional, related action that may be desirable.

REGULAR BUSINESS

8. FINAL ACTIONS TO BE TAKEN BY THE CITY COUNCIL UPON COUNCILMEMBER JIMENEZ TO ENSURE

A SAFE WORKING ENVIRONMENT FOR EMPLOYEES IN THE CITY OF MONTEBELLO

RECOMMENDATION: It is recommended that the City Council:

1. Evaluate the Investigation into the Workplace Incident on March 6, 2024, Involving Councilmember Jimenez; and

2. Consider taking Final Actions for Councilmember Jimenez to Ensure a Safe Working Environment for Employees in the City of Montebello; and

3. Take such additional, related action that may be desirable.

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine. Any items a member wishes to discuss, including any items the public submitted speaker cards for, should be designated at this time. All other items may be approved in a single motion. Such approval will also waive the reading of any Ordinance.

9. APPROVE AMENDMENT NO. 2 TO AGREEMENT NO. 3857 WITH BLAIS & ASSOCIATES FOR GRANT

WRITING SERVICES TO INCREASE THE ANNUAL NOT-TO-EXCEED AMOUNT AND EXTEND THE TERM

OF THE AGREEMENT

RECOMMENDATION: It is recommended that the City Council:

1. Approve Amendment No. 2 to Agreement No. 3857 with Blais & Associates to increase the annual not- to-exceed amount to $100,000 and extend the term of the agreement to June 30, 2026; and

2. Authorize the City Manager to execute Amendment No. 2 to Agreement No. 3857 with Blais & Associates; and

3. Amend the Fiscal Year 2024-25 budget by increasing appropriations by $35,000 in Account No. 100-85- 850-6040.10 (General Fund, Fire, Fire Administration, Contract Services-Outside Contracts); and

4. Take such additional, related action that may be desirable.

10. AWARD A CONSTRUCTION CONTRACT TO COPP CONSTRUCTION, INC. FOR THE BELLA VERDE DRIVE PAVEMENT REHABILITATION PROJECT CP – 918

RECOMMENDATION: It is recommended that the City Council:

1. Award a construction contract to Copp Contracting, Inc. for the Bella Verde Drive Pavement Rehabilitation Project – CP 918 as the most responsive and responsible bidder for the amount of $919,852 plus a 10% construction contingency of $91,985 for a total contract amount of $1,011,837; and

September 11, 2024: City Council Meeting Page 5 of 7

2. Authorize the City Clerk’s Office to release all other bidders’ bonds; and

3. Authorize the City Manager to execute the construction contract agreement and all change orders in good faith; and

4. Take such additional, related action that may be desirable.

11. APPROVE AMENDMENT NO. 10 TO PROFESSIONAL SERVICES AGREEMENT NO. 3066 WITH

INFRASTRUCTURE ENGINEERS, A BOWMAN COMPANY FOR PROJECT MANAGEMENT SERVICES

RECOMMENDATION: It is recommended that the City Council:

1. Approve Amendment No. 10 to Agreement No. 3066 with Infrastructure Engineers, a Bowman Company, for Project Management Services for a not-to-exceed amount of $149,760; and,

2. Authorize the City Manager to execute Amendment No. 10; and,

3. Take such additional, related action that may be desirable.

12. APPROVE LETTER OF ENGAGEMENT TO MASTER RETAINER AGREEMENT NO. 3919 WITH AIM

CONSULTING SERVICES FOR CONSTRUCTION MANAGEMENT/ INSPECTION SERVICES FOR THE BELLA VERDE DRIVE PAVEMENT REHABILITATION PROJECT (CP NO. 918)

RECOMMENDATION: It is recommended that the City Council:

1. Approve Task No. 9 via an Engagement Letter under Master Retainer Agreement No. 3919 with AIM Consulting Services for Construction Management and Inspection Services for the Bella Verde Drive Pavement Rehabilition Project; and,

2. Authorize the City Manager to execute the Letter of Engagement; and,

3. Take such additional, related action that may be desirable.

13. APPROVE AMENDMENT NO.1 TO AGREEMENT 3910 WITH WOLVERINE FENCE COMPANY INC. TO

PROVIDE FENCE REPAIR AND REPLACEMENT SERVICES

RECOMMENDATION: It is recommended that the City Council:

1. Approve Amendment No. 1 to Agreement 3910 between the City of Montebello and Wolverine Fence Company, Inc. to extend the term of the agreement by one (1) year; and,

2. Authorize the City Manager to execute the Amendment; and,

3. Take such additional, related action that may be desirable.

14. ADOPT PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE FOR FIRE STATION NO. 56 RENOVATION PROJECT (CP 923) AND AUTHORIZATION TO PROCEED WITH BID ADVERTISEMENT

RECOMMENDATION: It is recommended that the City Council:

1. Adopt the 100% completed plans, specifications and engineer’s estimate for the Fire Station No. 56 Renovation Project (CP 923); and,

2. Approve Environmental Assessment pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA); and,

3. Approve Level of Environmental Review Determination via the National Environmental Policy Act (NEPA) as Categorically Excluded per 24 Code of Federal Regulations (CFR) 58.35(a), and subject to laws and authorities at §58.5: (3) and,

4. Authorize staff to proceed with bid advertisement for construction; and,

5. Take such additional, related action that may be desirable.

15. AWARD CONSTRUCTION CONTRACT TO CALIFORNIA LANDSCAPE & DESIGN, INC. FOR THE MONTEBELLO CITY PARK BASEBALL FIELD RENOVATION PROJECT (CP 928)

RECOMMENDATION: It is recommended that the City Council:

September 11, 2024: City Council Meeting Page 6 of 7

1. Award a construction contract to California Landscape & Design, Inc. for the Montebello City Park Baseball Field Renovation Project (CP 928) in the amount of $799,882 plus a 5% construction contingency of $39,994 for a total contract amount of $839,876; and,

2. Amend the Fiscal Year 2024-25 Budget by increasing appropriations by $288,725 in Account 100-70- 710-6040.10 (General Fund, Parks & Recreation, Recreation, Contract Services Outside Contracts); and,

3. Authorize the City Clerk’s Office to release all other bidders’ bonds; and,

4. Authorize the City Manager to execute the construction contract agreement and all change orders in good faith; and,

5. Take such additional, related action that may be desirable.

16. APPROVE AMENDMENT NO. 2 TO AGREEMENT NO. 4113 WITH AVAIL TECHNOLOGIES, INC. FOR

COMPUTER-AIDED DISPATCH/AUTOMATIC VEHICLE LOCATION SYSTEM EQUIPMENT REPLACEMENT

RECOMMENDATION: It is recommended that the City Council:

1. Approve Amendment No. 2 to Agreement No. 4113 with Avail Technologies, Inc. to replace equipment for Montebello Bus Lines’ (MBL) Computer-Aided Dispatch/Automatic Vehicle Location (CAD/AVL) System, and increase the not-to-exceed amount of the agreement to $2,485,118; and

2. Authorize the City Manager and/or his designee to execute Amendment No. 2 on behalf of the City of Montebello; and

3. Amend the Fiscal Year 2024-25 budget by increasing appropriations by $115,984 in Account No. 202- 922-2018-6040.10 (State of Good Repairs, SA, FY 2018-19, Other Contract Services); and,

4. Take such additional, related action that may be desirable.

17. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 24-74 APPROVING THE CITY WARRANT REGISTER OF DEMANDS DATED SEPTEMBER 11, 2024

RECOMMENDATION: It is recommended that the City Council:

1. Adopt Resolution No. 24-74 approving the Warrant Register dated September 11, 2024.

PUBLIC COMMENTS - CONTINUED

AB 1234 TRAVEL REPORTS
Members will provide a brief report on meetings attended at the expense of the local agency as required by Government Code Section 53232.3(d).

COUNCIL/AGENCY ORALS
Announcements and requests for future agenda items.
• Angie M. Jimenez, Councilmember

1. Seek council consensus to have the City Manager return back to the City Council with the cost of establishing a substation at Holifield.

2. Regarding the efforts for the DePaul Center historical preservation, I’d like to ask to give staff direction to return back to City Council with impacts to the housing element and general plan.

3. Requesting a staff report on how much the annual maintenance will be for the new dog park.

• Georgina Tamayo, Councilmember

• David N. Torres, Councilmember

1. Requesting council consensus directing the City Manager and Chief of Police to redraw police beats so patrol units are dedicated to areas South of the Union Pacific Railway i.e. railroad tracks near Olympic Blvd.

September 11, 2024: City Council Meeting Page 7 of 7

• Salvador Melendez, Mayor Pro Tem

• Scarlet Peralta, Mayor

CLOSED SESSION - CONTINUED

ADJOURNMENT
The City of Montebello will adjourn to the next Regular Meeting on September 25, 2024, at 6:00 p.m., which can be live- streamed at https://www.montebelloca.gov (Click on Live Stream).

I, Kimberly Guillen, Senior Deputy City Clerk for the City of Montebello, hereby certify that a copy of this agenda has been posted on or before Sunday, September 8, 2024, no later than 6:00 p.m.

Kimberly Guillen, Senior Deputy City Clerk

EXHIBIT - CITY OF MONTEBELLO FORECASTED AGENDA
Please note, the attached exhibit is a draft version that is to be used for reference purposes only; agenda items, information, and dates are subject to change. The exhibit will be placed at the end of the Agenda Packet. • CITY OF MONTEBELLO FORECASTED AGENDA

ITEM # 7

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Joseph Palombi, Director of Planning & Community Development

SUBJECT: ADOPT RESOLUTION NO. 24-65 APPROVING THE FISCAL YEAR 2023-24 CONSOLIDATED ANNUAL PERFORMANCE AND

EVALUATION REPORT (CAPER)

DATE: September 11, 2024

RECOMMENDATIONS:

It is recommended that the City Council conduct a public hearing and consider the following:

1. Adopt Resolution No. 24-65 approving the Fiscal Year 2023-24 draft Consolidated Annual Performance and Evaluation Report (CAPER); and

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The submission of the CAPER serves as a prerequisite mandated by the Department of Housing and Urban Development (HUD), thereby enabling the City to maintain its receipt of federal financial assistance. It is important to note that there are no financial implications associated with the proposed actions.

BACKGROUND/DISCUSSION:

The United States Department of Housing and Urban Development (HUD) provides annual funding to the City of Montebello for Housing and Community Development Programs, specifically Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) Program funds. The City is required to submit the Fiscal Year 2023-24 Consolidated Annual Performance and Evaluation Report (CAPER) to HUD to provide a summary of activities for the period from July 1, 2023 through June 30, 2024.

CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 11, 2024

The Fiscal Year 2023-24 CAPER (Attachment B) describes the use of funds to further meet the needs of low- and moderate-income persons and households that were described in the Five-Year 2020-25 Consolidated Plan and further identified in the Fiscal Year 2023-24 Action Plan. It is important to note that the CAPER is due to HUD on or before September 27, 2024.

As required by HUD, the draft CAPER was publicly noticed and made available for public review and comment on the City’s website beginning August 27, 2024, through September 11, 2024, at the following link: https://www.montebelloca.gov. It is also available for public review at City Hall in the Planning and Community Development Department located at:

1600 W. Beverly Blvd.

Montebello, CA 90640

ENVIRONMENTAL:

There is no potential for any environmental impacts associated with this action.

ANALYSIS:

All activities funded by the City through the CDBG Program must meet one (1) of the following three (3) national objectives:

1. Benefit low-and-moderate-income persons as defined by federal statutes;

2. Prevent or eliminate slums or blight; or

3. Address a community development urgent need posing a severe and immediate threat to the health or welfare of the community.

The federal statutes for the various grant programs covered by the CAPER include several basic goals. These goals relate to HUD’s major commitments and priorities, as established by the United States Congress, covering the following three (3) major areas:

1. Ensure decent housing by supporting individuals to secure suitable housing, preserving affordable housing options, increasing the availability of permanent housing that is affordable for low-income families without discrimination, and expanding the supply of supportive housing for those with special needs.

2. Enhance the living environment by improving the safety and livability of neighborhoods, reducing income disparities within communities through the decentralization of housing opportunities and the revitalization of deteriorating neighborhoods, restoring and preserving properties of special architectural, historical, or aesthetic value, and conserving energy resources.

3. Boost economic opportunities by creating jobs accessible to low-income individuals; providing access to mortgage financing and credit for low-income households engaged in development activities that promote long-term

CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 11, 2024

community viability, and empowering low-income individuals to achieve self- sufficiency, thereby reducing poverty in federally assisted and public housing.

The CAPER for Fiscal Year 2023-24 outlines the accomplishments of the Community Development Block Grant (CDBG)-funded initiatives within the city. This document (Attachment B) is designed to provide a concise summary of the achievements over the period from July 1, 2023, to June 30, 2024.
• A total of 146 issues concerning tenants and landlords were successfully addressed through the Fair Housing program.
• A total of 221 individuals received assistance through various public service programs, including the Recreation Scholarship Program, Youth Employment Program (YEP), YMCA services, and Heart of Compassion's food distribution services.
• Reconciled Program Income for HOME Program

As of the completion of this report, the city has yet to receive any public feedback concerning the CAPER for Fiscal Year 2023-24. All public feedback received will be documented in the CAPER.

SUMMARY:

It is recommended that the City Council hold a public hearing to permit members of the public to offer their comments on the Fiscal Year 2023-24 CAPER. Following this, the City Council should adopt a resolution authorizing the City Manager, or their designated representative, to submit the City’s Fiscal Year 2023-24 CAPER to HUD.

ATTACHMENT(S)

1. Attachment A – Resolution No. 24-65

2. Attachment B - Draft CAPER for Fiscal Year 2023-24

3. Attachment C - Proof of Publication

ATTACHMENT A
RESOLUTION NO. 24-65

A RESOLUTION TO THE CITY COUNCIL OF THE CITY OF MONTEBELLO,

APPROVING AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO SUBMIT TO HUD THE CITY’S FISCAL YEAR (FY) 2023-2024 CONSOLIDATED

ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER)

RECITALS
WHEREAS, the City of Montebello (“City”) has applied and received Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds from the Government of the United States under Title I of the Housing and Community Development Act of 1974; and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) is the federal agency that promulgates regulations and oversees the administration of the CDBG and HOME program; and
WHEREAS, HUD requires that the entitlement jurisdictions, including the City, complete an annual evaluation of their grants programs through a report known as the Consolidated Annual Performance and Evaluation Report (CAPER); and WHEREAS, City staff published a notice announcing the availability of the CAPER in the Montebello News on August 27, 2024, triggering a 15-day public comment period of the report; and
WHEREAS, On September 11, 2024, the City Council held a duly notice public hearing to consider the program year 2023-2024 CAPER.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.

SECTION 2: The City Council does hereby authorize the City Manager, or designee, to submit the City’s FY 2023-2024 CAPER to HUD.

SECTION 3: The City Council hereby allows staff to make minor technical and clerical modification, and/or necessary corrections to the CAPER as required by HUD.

SECTION 4: The City Clerk shall certify the adoption of this Resolution which shall be effective upon its adoption.

RESOLUTION NO. 24-65

APPROVED, AND ADOPTED THIS 11TH DAY OF SEPTEMBER 2024.

Scarlet Peralta, Mayor
ATTEST:APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No.24-65 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 11 th day of September 2024 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

CITY OF MONTEBELLO

CONSOLIDATED ANNUAL

PERFORMANCE
AND

EVALUATION REPORT (CAPER) DRAFT
July 1, 2023 – June 30, 2024
P
lanning and Community Development Department
Housing Division
1600 West Beverly Blvd.

Montebello, CA 90640

ATTACHMENT B

CAPER 1 OMB Control No: 2506-0117 (exp. 09/30/2021)

Table of Contents

CR-05 - Goals and Outcomes .................................................................................................................... 2 CR-10 - Racial and Ethnic composition of families assisted ...................................................................... 6 CR-15 - Resources and Investments 91.520(a) ......................................................................................... 7 CR-20 - Affordable Housing 91.520(b) .................................................................................................... 13 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) ................................ 16 CR-50 - HOME 24 CFR 91.520(d) ............................................................................................................. 27 CR-58 – Section 3 .................................................................................................................................... 29

CAPER 2 OMB Control No: 2506-0117 (exp. 09/30/2021)

CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.

The City of Montebello made great progress in carrying out its strategic plan and its action plan.

Throughout the fiscal year, the City of Montebello (City) is entitled to receive funds from the Community Development Block Grant Program (CDBG) and HOME Investment Partnerships (HOME) programs, both administered by the United States Department of Housing and Urban Development (HUD). In the fiscal year 2023, the City was allocated $629,059 from the CDBG Entitlement funds and $325,344 from the HOME Entitlement Funds.

In this CAPER, we conduct a comprehensive review of the City's specific achievements in utilizing the CDBG Entitlement funds during the program year spanning from July 1, 2023, to June 30, 2024. The report encapsulates the progress achieved by the City in the execution of the goals and objectives delineated within the five-year Consolidated Plan, spanning the years 2020 to 2025.

The City of Montebello has established distinct objectives, outcomes, and metrics for each priority need outlined in the 2020-2025 Consolidated Plan, categorizing them according to the goal categories. The descriptions of these goals are as follows:
• Administration: The Planning and Administration funds are used for the execution of programs and projects, the day-to-day management and administration of CDBG and HOME funds, and also for the planning and assistance of CHDO’s. • Fair Housing: The City engages in partnerships with organizations dedicated to offering support to families and individuals requiring counseling or legal assistance with issues pertaining to fair housing and discrimination. • Housing: Allocate resources towards the creation of new, affordable housing options for families with low to moderate incomes. Support initiatives aimed at enhancing housing solutions, which may encompass programs designed to boost homeownership, improvements tailored for special needs populations, assistance in developing integrated housing solutions

CAPER 3 OMB Control No: 2506-0117 (exp. 09/30/2021)

and strategies, and efforts to diminish obstacles to affordable housing in alignment with the City's Analysis for Impediments to Fair Housing Choice. Additionally, allocate funds for programs dedicated to the rehabilitation of owner-occupied housing, encompassing activities related to home enhancements, energy efficiency upgrades, structural improvements, and/or other projects aimed at promoting home sustainability.
• Economic Development: Allocate financial resources towards the repayment of the Section 108 loan which provides economic development opportunities.
• Public Service: Offer essential public services aimed at supporting individuals and families through the provision of services for children, youth, seniors, and those with special needs, as well as nutrition and preventative health services. Additionally, provide assistance with supplemental food and clothing, along with other critical social services.

Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.

Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected –
Program
Year
Actual –
Program
Year
Percent
Complete
Expand fair housing
choice and access
Public services CDBG:
$20,000
Other (HRC) Persons
Assisted
500 0

0.00%
146 146 100.00%
Expanding
economic
opportunities
Non-Housing
Community
Development
CDBG:
$516,346.55
Section 108 Loan Other 0 0

0.00%

$516,346.55

$516,346.55
100.00%
Increase earning
capacity for LMI
families
Non-Housing
Economic
Development
CDBG:
$21,185.73
Public service activities
other than
Low/Moderate Income
Housing Benefit (YEP)
Persons
Assisted
0 44 0.00% 11 11 100.00%

CAPER 4 OMB Control No: 2506-0117 (exp. 09/30/2021)

Provide Vital Public
Service
Public Services CDBG:
$15,208.48
Other (HOC) Persons
Assisted
0 0 0.00% 174 174 100.00%
Provide Vital Public
Service
Public Services CDBG:
$15,607.39
Other (YMCA) Persons
Assisted
0 0 0.00% 30 30 100.00%
Provide Vital Public
Service
Public Services CDBG:
$10,000
Other (Recreation
Scholarship)
Persons
Assisted
0 0 0.00% 100 6 06.00%
Maintain decent
and energy efficient
housing stock
Affordable
Housing
HOME:
$743,364.02
Homeowner
Housing
Rehabilitated
Household

15 0 0.00% 10 0 00.00%
Maintain decent
and energy efficient
housing stock
Affordable
Housing
HOME:
$148,672.80
CHDO (Acquisition &
Rehabilitation)
Other

0 0 0.00% 0 0 00.00%
Planning and
Administration
Program
Administration
CDBG:
$105,590.85
HOME:
$99,115.20
Other Other 0 0 0.00% N/A N/A N/A
Table 1 - Accomplishments – Program Year & Strategic Plan to Date

CAPER 5 OMB Control No: 2506-0117 (exp. 09/30/2021)

Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.

In its dedication to meeting the requirements of its citizens, the City of Montebello has persistently offered housing and public service initiatives as a means to fulfill these needs. The City's Consolidated Plan for the years 2020-2025 underscores its commitment to preserving affordable housing, ensuring equitable access to housing opportunities, providing public services to low- income residents, enhancing infrastructure and public facilities, rehabilitating commercial properties, and fostering economic development as its primary objectives. The City Council is responsible for evaluating and recommending solutions to a variety of high-priority issues within the City, taking into consideration the available resources and the goals delineated in the Consolidated Plan.

In the 2023-2024 Action Plan, the objectives of the Five-Year Consolidated Plan have been reflected, aligning with those of the 2020- 2025 Consolidated Plan. This latter plan outlined a sequence of incremental steps towards achieving these objectives. As outlined in the 2020-2025 Consolidated Plan, the current year signifies the fourth year of the Consolidated Plan and program year 2023-2024.

Throughout this duration, there has been a consistent implementation of CDBG and HOME-funded programs designed to meet the needs of various populations, including seniors, youth, homeless individuals, low- and moderate-income families, and other specialized groups, such as those with disabilities. Moreover, with the assistance of CDBG funding, the City is actively involved in the rehabilitation of public facilities, which is a significant priority for the City in the upcoming period.

The bulk of the financial allocations through the Community Development Block Grant (CDBG) program were allocated towards assisting individuals and families with low and moderate incomes. In accordance with the three overarching national objectives, every allocation of CDBG funds to the City was exclusively allocated towards achieving one or more of these goals.

CAPER 6 OMB Control No: 2506-0117 (exp. 09/30/2021)

CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted).

91.520(a)

CDBG HOME
White 67 0
Black or African American 5 0
Asian 34 0
American Indian or American Native 5 0
Native Hawaiian or Other Pacific Islander 2 0
American Indian/Alaskan Native & White 2
Asian & White 1 0
Amer. Indian/Alaskan Native & Black/African Amer. 2
Other multi-racial 103
Total 221 0
Hispanic 157 0
Not Hispanic 64 0
Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative
Based on the aforementioned analysis of race and ethnicity, this analysis is structured around the public service initiatives conducted throughout the fiscal year 2023-2024. The analysis encompasses the following components:

1. Youth Employment Program: This initiative offers subsidized employment and workforce development opportunities to young individuals. It successfully surpassed its objective of assisting 11 youth in securing employment.

2. YMCA: The organization provided food distribution services to a total of 30 persons.

3. Recreation Scholarship: This initative makes recreation activities more accessible to undeserved persons in Montebello from ages 4 yrs.-19 yrs. and 50 yrs. +. This program assisted 6 persons/households.

4. Heart of Compassion: This initiative played a pivotal role in preventing food insecurity by distributing food to 174 households.

5. Housing Rights Center: This center offers a comprehensive suite of services aimed at ensuring fair housing for residents, including referrals, investigations, case management, litigation, and dispute resolution. A total of approximately 146 individuals benefited from these services.

Among the 367 participants, the two highest races served were white and other multi- racial. Furthermore, it is important to note that HOME funds were used towards HOME

CAPER 7 OMB Control No: 2506-0117 (exp. 09/30/2021)

administration during the fiscal year 2023-2024, however, no beneficiaries are listed in the chart above since funds were not used towards the Rehabilitation Program nor the CHDO program. These funds will be made available for the forthcoming fiscal year, enabling their utilization as required.

CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG public - federal 629,059 616,796.61
HOME public - federal 325,344 0
Table 3 - Resources Made Available

Narrative

In the fiscal year spanning from 2023 to 2024, the City allocated a total of $629,059 in Community Development Block Grant (CDBG) funds to bolster its various programs, in addition to an additional $74,880 in Program Income. The primary expenditure under the CDBG Program, which necessitates the highest financial commitment from the City, is the repayment of a loan under Section 108 of the CDBG Program. It is projected that a cumulative total of $51,6346.55 has been allocated from CDBG funds for the fiscal year 2023-2024. The remaining funds have not been utilized due to the extension of the commercial facade improvement program, Senior Center Rehabiiitation and Fire House Rehabilitation. Furthermore, it is anticipated that the majority of the funds will be expended by July 30, 2025.

As a component of the HOME program, the City received a grant amount of $325,344 during the fiscal year 2023-2024. During the fiscal year, HOME funds were allocated to the rehabilitation of a single home that is publicly owned within the city limits.

During the fiscal year 2023-2024, The revised FY 2023 HOME Match Reductions list was published and includes match reductions granted for FY 2023 due to fiscal distress, severe fiscal distress, and Presidential disaster declarations. The U.S. Department of Housing and Urban Development (HUD) granted a waiver that permitted grantees to reduce their match contributions by up to 25%. Consequently, the City was able to secure a 100% match reduction, resulting in a match liability of $0 for the fiscal year 2023.

Identify the geographic distribution and location of investments Target Area Planned Percentage
of Allocation
Actual Percentage of
Allocation
Narrative Description
Citywide 100 100 N/A

CAPER 8 OMB Control No: 2506-0117 (exp. 09/30/2021)

Table 4 – Identify the geographic distribution and location of investments

Narrative
The majority of the city's financial resources are not distributed according to geographical boundaries, opting instead to allocate support to initiatives that will benefit the entire city's population. As part of a comprehensive housing and community development strategy, the city prioritizes the allocation of CDBG funds towards public services, and fair housing, as well as public facilities, on an annual basis. A variety of programs aimed at serving special needs populations within the public services category are provided citywide, in collaboration with existing facilities or services. Individuals from low- and moderate-income backgrounds are eligible to receive benefits from public improvements and facilities.

The city determines which areas will receive priority for public facility and improvement projects funded by CDBG funds. The selection of these areas is informed by data from the 2010 Census, with the HUD standard requiring that at least 51 percent of the low- to moderate- income residents in the area where public facility improvements are planned must reside. The eligibility of a project is assessed based on the type of activity and the demographic served, aligning with the national goals of the CDBG and HOME programs. The evaluation of a proposed project considers whether it meets the 51 percent low-moderate income household threshold or if it serves facilities and services within the broader community.

Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.

Funds designated for various activities are typically utilized through a combination of Federal and Non-Federal funding sources, including General Funds, Gas Tax Funds, Metropolitan Transit Authority Funds, and Measure R Funds. In its endeavor to address the city's public infrastructure requirements, the city also employs general funds, gas tax revenue, and water fund revenue to fulfill these objectives.

Furthermore, as an additional source of financial support, public service recipients have leveraged private and other funds to enhance the utilization of CDBG Program funds allocated by the city for development purposes.

The HOME funds are allocated to municipalities to support affordable housing projects that adhere to the program's stipulations. As a recipient of HOME funds, the city is obligated to contribute non-federal financial resources towards these projects. The city's contribution to the

CAPER 9 OMB Control No: 2506-0117 (exp. 09/30/2021)

HOME entitlement must be augmented by a minimum of 25% of the match contributions from the HOME funds allocated to the city. Should the city receive a reduction in the match requirement, the contribution amount will be adjusted accordingly, taking into account administrative costs.

According to the FY 2023 HOME Match Reductions, the city's poverty rate stood at 12.22%, with a per capita income (PCI) of $25,672. Accordingly, the city qualified for a 50% reduction in the HOME Match due to its attainment of the PCI criterion.

Within the fiscal year 2023 to 2024 Annual Action Plan, the city did not utilize any publicly owned land or property to address any of the needs outlined in the plan.

Fiscal Year Summary – HOME Match

1. Excess match from prior Federal fiscal year 0

2. Match contributed during current Federal fiscal year 0

3. Total match available for current Federal fiscal year (Line 1 plus Line 2) 0

4. Match liability for current Federal fiscal year 0

5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) 0 Table 5 – Fiscal Year Summary - HOME Match Report

CAPER 10 OMB Control No: 2506-0117 (exp. 09/30/2021)

Match Contribution for the Federal Fiscal Year
Project
No. or
Other
ID
Date of
Contrib
ution
Cash
(non-
Federal
sources)
Foregon
e Taxes,
Fees,
Charges
Apprais
ed
Land/R
eal
Propert
y
Require
d
Infrastr
ucture
Site
Prepara
tion,
Constru
ction
Materia
ls,
Donate
d labor
Bond
Financin
g
Total
Match

Table 6 – Match Contribution for the Federal Fiscal Year

HOME MBE/WBE report
Program Income – Enter the program amounts for the reporting period Balance on hand
at begin-ning of
reporting period
$
Amount
received during
reporting period
$
Total amount
expended during
reporting period
$
Amount
expended for
TBRA
$
Balance on hand
at end of
reporting period
$
588,566.02 43,484.00 0 0 632,050.02
Table 7 – Program Income

Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Total Minority Business Enterprises White
Non-
Hispanic
Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic
Hispanic
Contracts
Dollar
Amount 0 0 0 0 0 0
Number 0 0 0 0 0 0
Sub-Contracts
Number 0 0 0 0 0 0
Dollar
Amount 0 0 0 0 0 0

CAPER 11 OMB Control No: 2506-0117 (exp. 09/30/2021)

Total Women
Business
Enterprises
Male
Contracts
Dollar
Amount 0 0 0
Number 0 0 0
Sub-Contracts
Number 0 0 0
Dollar
Amount 0 0 0
Table 8 - Minority Business and Women Business Enterprises

Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Total Minority Property Owners White Non-
Hispanic Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic
Hispanic
Number 0 0 0 0 0 0
Dollar
Amount 0 0 0 0 0 0
Table 9 – Minority Owners of Rental Property

Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0 0
Businesses Displaced 0 0
Nonprofit Organizations
Displaced 0 0
Households Temporarily
Relocated, not Displaced 0 0

CAPER 12 OMB Control No: 2506-0117 (exp. 09/30/2021)

Households
Displaced
Total Minority Property Enterprises White Non-
Hispanic Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic
Hispanic
Number 0 0 0 0 0 0
Cost 0 0 0 0 0 0
Table 10 – Relocation and Real Property Acquisition

CAPER 13 OMB Control No: 2506-0117 (exp. 09/30/2021)

CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.

One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 0 0
Number of Non-Homeless households to be
provided affordable housing units 180 0
Number of Special-Needs households to be
provided affordable housing units 18 0
Total 198 0
Table 11 – Number of Households

One-Year Goal Actual
Number of households supported through
Rental Assistance 0 0
Number of households supported through
The Production of New Units 0 0
Number of households supported through
Rehab of Existing Units 10 1
Number of households supported through
Acquisition of Existing Units 0 0
Total 10 0
Table 12 – Number of Households Supported

Discuss the difference between goals and outcomes and problems encountered in meeting these goals.

Although table 11 and table 12 identify zero persons/households served, the following activities were undertaken by the City to achieve its affordable housing goal:

The City of Montebello is actively engaged in the Housing Choice Voucher Program administered by the Los Angeles County Housing Authority. Through this participation, the City is offering rental assistance to families with very low incomes, individuals with disabilities, and

CAPER 14 OMB Control No: 2506-0117 (exp. 09/30/2021)

the elderly, aiming to facilitate their access to housing that is affordable, decent, safe, and sanitary.

As a component of the HOME program, the City allocated funds towards the rehabilitation of residential properties through a loan. This initiative not only offered a deferred loan for property improvements to ensure compliance with building codes but it was specifically designed for applicants with income qualifications. For the forthcoming fiscal year, the City Council has approved to convert this loan program into a grant program, which is anticipated to be more attractive to the residents of Montebello.

Through proactive outreach and mediation efforts, the Housing Rights Center is dedicated to promoting fair housing practices, thereby preventing instances of housing discrimination within the community. Our enforcement strategies are aimed at eradicating housing discrimination nationwide. During Fiscal Year 2023, the project provided comprehensive housing and discrimination assistance to a total of approximately 140 households.

Discuss how these outcomes will impact future annual action plans.

The City is committed to supporting initiatives and activities aimed at assisting low- and moderate-income residents with their housing requirements. In addition to leveraging HOME and CDBG funds to improve housing and supportive services, the City intends to continue its utilization of these resources. As part of its 2023-2024 program, the City has initiated and successfully completed several activities:

The City collaborates with both for-profit and nonprofit developers to foster the construction of affordable housing in Montebello. To further encourage the development of such housing, the City will continue to engage with developers, offering financial incentives through HOME funds, and facilitating the acquisition of City-owned land for development. Furthermore, the City will provide regulatory incentives, including density bonuses and flexible development standards, to private developers as a means to augment the supply of affordable housing.

In its commitment to ensuring housing opportunities are accessible to extremely low-income families, the City is implementing various strategies. These include maximizing Section 8 vouchers for this demographic, providing regulatory incentives, and promoting the construction of second units to support low-income families.

When affordable housing needs are identified beyond the City's scope, the City refers residents to the Los Angeles County Housing Authority for additional support. Additionally, residents of the City can contact the City to be connected with the Section 8 program.

Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine

CAPER 15 OMB Control No: 2506-0117 (exp. 09/30/2021)

the eligibility of the activity.

Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 168 0
Low-income 43 1
Moderate-income 10 0
Total 221 1
Table 13 – Number of Households Served
Narrative Information
This fiscal year, a total of 367 persons/households have received assistance from the City through its Community Development Block Grant (CDBG) programs. 221 persons/households were assisted through public service programs. An additional 146 persons were assisted by the Housing Right Center.

The Los Angeles County Development Authority (LACDA), through its Section 8 Housing Choice Voucher Program, offers rental assistance to low-income tenants within Los Angeles County, aiming to alleviate the severe housing shortage crisis. This program is designed to assist eligible households earning less than 50 percent of the HUD Area Median Income, facilitating their search for housing that is both decent, safe, and sanitary, and that meets their specific needs.

To be eligible for this program, participants are required to contribute 30 percent of their adjusted gross monthly income towards rent. The Housing Authority will then cover the remaining portion of the monthly rent on behalf of the tenant.

Additionally, the Los Angeles County Development Authority maintains a waiting list for the development of affordable housing projects under the City's Affordable Housing Program, a program administered by the City itself. This list includes a variety of affordable housing projects available for both extremely low-income and very low-income households. According to the guidelines established by the Los Angeles County Development Authority, the order of priority for assistance is as follows:

1. Households that have been displaced from their homes due to the City's programs and projects;

2. Individuals currently holding a Housing Choice Voucher under the Section 8 Housing Choice Voucher Program;

3. Applicants whose names are listed on the Section 8 and Affordable Rental List maintained by the Authority;

4. Households residing or employed in Montebello.

CAPER 16 OMB Control No: 2506-0117 (exp. 09/30/2021)

CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City of Montebello is positioned within Service Planning Area (SPA) 7, which encompasses a variety of cities including Artesia, Bell, Bell Gardens, Bellflower, Cerritos, Commerce, Cudahy, Downey, East Los Angeles, Hawaiian Gardens, Huntington Park, La Habra Heights, La Mirada, Lakewood, Los Nietos, Maywood, Norwalk, Pico Rivera, Santa Fe Springs, Signal Hill, South Gate, Vernon, and Whittier. In 2023, the Los Angeles Homeless Authority (LAHSA) and City Staff conducted a Homeless Inventory Count (HIC) to assess available resources for the homeless.

Additionally, a Point-in-Time (PIT) Homeless Count was carried out by City Staff and LAHSA. The PIT homeless count data identifies that in 2023 there were 225 persons experiencing homelessness in the city.

The City of Montebello persistently engages with the homeless population within the city via the MCAP program, despite the absence of CDBG funds allocated for this fiscal year. The MCAP program consistently offers a range of essential services, including food banks, employment placement services, substance abuse treatment agencies, mental health services, medical care, and social support.

In the fiscal year spanning 2023 to 2024, the City continued to distribute Community Development Block Grant (CDBG) funds to various community service organizations dedicated to addressing the needs of the homeless population. This approach has been a consistent endeavor by the City to facilitate the connection between homeless individuals and families, as well as those at risk of homelessness, with essential services. A total of three organizations received CDBG grants, each amounting to $50,816, to support the provision of the following services:
• Heart of Compassion: Provides nutrition support to homeless population and all those who struggle with food insecurities.
• YMCA: Provides food/produce support to homeless population and low income persons. • Housing Rights Center: Provides monthly rental listings known as Project Place to help locate opportunities for affordable housing, senior housing and vetern housing.

CAPER 17 OMB Control No: 2506-0117 (exp. 09/30/2021)

Addressing the emergency shelter and transitional housing needs of homeless persons Montebello is dedicated to continually addressing the issue of homelessness as an integral component of its Community Development Block Grant (CDBG) program. The City acknowledges that homelessness stands as one of the most pressing challenges confronting our community at present. For several years, the City has been instrumental in supporting numerous homeless service providers within the community. These organizations offer a diverse array of services aimed at both preventing and treating homelessness, in addition to providing supportive services, emergency shelter, and transitional housing for individuals experiencing homelessness. There are efforts being made by the City to help homeless individuals, such as providing food, housing education and opportunities, in conjunction with Hearts of Compassion, YMCA and the Housing Rights Center (HRC).

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs To ensure the success and efficiency of the city's efforts to support low-income individuals and families, the City is committed to continuing its collaboration with both local and county social service agencies. This collaboration encompasses a range of organizations, including the Los Angeles County Department of Public Social Services, the United Way of Greater Los Angeles, and the Housing Rights Center, among others. The issue of homelessness within the community is addressed through the Montebello Community Assistance Program (MCAP), a program administered by the City to meet the needs of the homeless population. Individuals experiencing homelessness who are not served by MCAP continue to be referred to our social services for support, as well as to our local housing authority and the Housing Rights Center for additional assistance.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals

CAPER 18 OMB Control No: 2506-0117 (exp. 09/30/2021)

and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
Montebello has persistently maintained its Homeless Assistance Program (MCAP), with the aim of addressing the needs of the homeless population within the municipality. The inception of MCAP was initially supported by CDBG-CV funds, which have since been fully utilized. Through its outreach program, MCAP continues to effectively deliver essential services to homeless individuals in the community, including motel vouchers, food, and showers, to those in need.

Furthermore, MCAP engages in collaboration with various local agencies, such as the Los Angeles County Homeless Services Agency, Los Angeles County Housing Authority, and the Los Angeles County Community Development Commission, to ensure a holistic approach in supporting the homeless population across the county.

In the fiscal year 2023-2024, the City of Montebello allocated funds to a diverse array of organizations through the CDBG program, including Hearts of Compassion and the YMCA. These organizations are instrumental in providing food distribution services to senior citizens and low- income families. Additionally, a Youth Employment Program (YEP) received funding through CDBG funds, which supports subsidized employment programs. These programs not only contribute to the development of youth but also assist families in managing their expenses as the youth earns their livelihood.

CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
While the City of Montebello endorses the initiatives undertaken by the Housing Authority to furnish rental aid to households with limited financial resources via the Section 8 program, it is imperative to acknowledge that it does not engage in the ownership or administration of public housing. This is due to the fact that the City of Montebello is not recognized as a public housing authority.

Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
The City is deeply dedicated to encouraging the initiatives undertaken by the Housing Authority to furnish rental assistance to households with low incomes via the Section 8 program. Looking ahead, the City intends to actively encourage the participation of residents in home ownership programs provided by external organizations within the locality. Furthermore, the City commits to publicizing pertinent information to the community concerning the Los Angeles County

CAPER 19 OMB Control No: 2506-0117 (exp. 09/30/2021)

Housing Advisory Committee councils and meetings facilitated by the LACDA.

Actions taken to provide assistance to troubled PHAs
The Los Angeles County Development Authority (LACDA) is not identified as a troubled Public Housing Authority (PHA), thus rendering the assistance from the City of Los Angeles irrelevant.

CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City's Housing Element has delineated several strategies aimed at dismantling obstacles to the provision of affordable housing within its jurisdiction. In support of these endeavors, the City persistently engages in:
• Maintaining robust communication channels with developers, residents, and nonprofit entities engaged in the planning, construction, and development of housing projects in Montebello.
• It is imperative to consistently communicate the importance of affordable housing to the broader public, ensuring that the message is conveyed in a manner that fosters understanding and appreciation among the populace.
• Conducting thorough research and evaluation of housing programs is crucial, considering the prevailing housing market conditions and the availability of financial resources.
• To facilitate the distribution of Section 8 Housing Choice Vouchers (HCVs) through the LA County Development Authority, the City of Montebello has established a partnership with the LA County Development Authority. The administration of Montebello's Housing Choice Voucher Program is overseen by the Los Angeles County Development Authority.The purpose of the program is to provide rental assistance to low-income families, the disabled, and the elderly in order to help them access affordable, decent, and safe housing in the city of Montebello.

Montebello provides a range of community services, including the following programs:

CAPER 20 OMB Control No: 2506-0117 (exp. 09/30/2021)

• Housing Rehabilitation and Preservation Program (HRPP): This initiative is designed to assist homeowners in Montebello who meet the program's criteria by offering forgivable loans. These loans are intended to support the renovation or repair of their homes. The primary goal of the program is to collaborate with homeowners to fulfill the necessary eligibility criteria, thereby facilitating the commencement of construction work.

• Acquisition and New Construction of Affordable Housing: The City has allocated a portion of its budget to facilitate the development of affordable housing projects. This initiative aims to ensure the availability of housing options that are affordable for a wide range of residents.

Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) Access to funding remains a significant challenge for municipalities in addressing the comprehensive needs of their communities. Over the years, the establishment of community partnerships has played a crucial role in fostering the development of sustainable communities within the City, thereby bridging the gaps in unmet community needs. In the fiscal year 2023- 2024, the City allocated CDBG funds to tackle food insecurity among families, provide housing resources for individuals at risk of homelessness, and offer subsidized employment opportunities for youth in need.

During the fiscal year 2023-2024, the City's in-house homeless outreach program, known as MCAP, continued its operations. This program facilitated the provision of services by registered social service providers to the residents of Montebello, ensuring regular communication between the City and these providers. To fulfill the community's societal needs effectively, the City is dedicated to strengthening and expanding its existing relationships with service providers while also cultivating new partnerships to enhance the utilization of these relationships.

To promote housing and community services and programs across the city, the City employs a diverse range of communication channels, including social media platforms, local newspapers, and the City's official website, in addition to community events.

Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The City of Montebello offers a range of educational resources to the community, encompassing the completion of Annual Action Plans and public notifications concerning lead-

CAPER 21 OMB Control No: 2506-0117 (exp. 09/30/2021)

based paint hazards. It is required that all initiatives and projects receiving funding through the Community Development Block Grant (CDBG) and Home Investment Partnership (HOME) programs include measures aimed at mitigating the risks linked to lead-based paint. As a component of the City's Home Rehabilitation Program, the City facilitates lead-based paint hazard testing for residences requiring rehabilitation.

Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) Families residing in poverty benefit from a comprehensive network of established agencies within the City, which are equipped to offer social services. Residents have access to a comprehensive list of public service agencies and homeless resources provided by the City, alongside links to social service agencies accessible to them. Furthermore, the City supports various entities, including the government, private developers, and nonprofit organizations, in their endeavors to develop affordable housing for low- and moderate-income residents, as well as to create economic opportunities for them. In the utilization of CDBG funds, the City is deliberate in its selection of activities and subrecipients, aligning with the Consolidated Plan goals, to most effectively meet the needs of the City's residents and to ensure that the services provided have a significant positive impact on the community in which they are situated.

Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City of Montebello collaborates extensively with nonprofit organizations and other governmental bodies to ascertain the essential requirements of households, aiming to bridge institutional disparities and improve the coordination of programs. Through the organization of public meetings and hearings, the City will persist in soliciting public and nonprofit agency feedback on the allocation of its Community Development Block Grant (CDBG) funds.

A comprehensive monitoring framework has been implemented as a component of the City's grant administration to ensure that subrecipients fulfill their clients' needs in addition to adhering to regulatory standards. Regular monitoring of subrecipients is integral to the City's monitoring strategy, and efforts are made to ensure the maintenance of financial and performance documentation within the project files.

The City is committed to the continuation of funding for fair housing initiatives, aimed at promoting, educating, and enforcing fair housing practices within the community. In pursuit of enhancing the impact of its planned activities, the City will also maintain coordination and refer residents in search of affordable housing to local government and social service agencies.

A multitude of nonprofit organizations and public service groups continue to collaborate with

CAPER 22 OMB Control No: 2506-0117 (exp. 09/30/2021)

Montebello, utilizing its federal entitlement and additional resources to deliver programs in this domain. Among these organizations and groups are:
• Housing Rights Center
• YMCA
• Heart of Compassion
• Youth Employment Program

Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
This CAPER document highlights the City's involvement in the Los Angeles Continuum of Care (LA CoC) as a method of collaboration between public and private housing entities and social service organizations. As previously delineated in this CAPER, the LA CoC offers a spectrum of services aimed at individuals at risk of homelessness or those currently experiencing it. In a similar vein, the City continues to uphold a contractual agreement with the East San Gabriel Valley Coalition for the Homeless, which furnishes a variety of services including shelters, motel vouchers, food security initiatives, and counseling services to the homeless population.

Furthermore, the City engages in coordination with housing and social service agencies through its selection process for CDBG public service recipients. In its endeavor to facilitate access to services that might otherwise necessitate navigating disparate systems, the City actively solicits service providers from various sectors, including housing and social services, to ensure their clients have access to these services.

Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) In August 2019, the City published an updated Analysis of Impediments to Fair Housing Choice.

This initiative is a continuation of a longstanding partnership with the Housing Rights Center, facilitated by CDBG funds, to ensure that residents are afforded access to fair housing information and assistance, in alignment with the Fair Housing Act's mandate for Grantees to Affirmatively Further Fair Housing. The Housing Rights Center plays a pivotal role in the city's efforts to prevent and mitigate housing discrimination.

To address these challenges, a series of actions have been identified:
• The Housing Rights Center will continue to manage complaints of housing

CAPER 23 OMB Control No: 2506-0117 (exp. 09/30/2021)

discrimination.
• The City's website will feature information on fair housing, including contact details for the Housing Rights Center, courtesy of the Housing Rights Center. • A range of educational and outreach materials will be distributed to residents, local real estate agents, and onsite apartment managers within apartment communities. • The Housing Rights Center will periodically review newspaper and online advertisements for any instances of discriminatory content. Upon identification, the Housing Rights Center will liaise with the onsite manager of the apartment community responsible for the ad.

CAPER 24 OMB Control No: 2506-0117 (exp. 09/30/2021)

• The Housing Rights Center will advocate for the rights of individuals with disabilities to request reasonable accommodations for services or companion animals.Throughout the fiscal year 2023-2024, the Housing Rights Center has engaged in various activities, including conducting fair housing workshops, distributing promotional materials for events, providing educational resources, and administering surveys to assess the prevalence of unfair housing conditions within the city. The target demographic for these initiatives includes tenants, homeowners, and landlords. Should the City receive a complaint, the Housing Rights Center will be the point of contact.

CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The Planning and Community Development Department (Housing Division) of the City of Montebello is tasked with ensuring the adherence of HUD funds to program requirements through diligent monitoring of program performance in line with all CDBG and HOME Monitoring regulations. The administration of CDBG and HOME funds received by the City falls under the purview of the Finance Department, with the responsibility for monitoring vested in the Planning and Community Development Department (Housing Division). The City depends on a diverse array of governmental departments and agencies, as well as non-profit organizations, to execute its housing and community development initiatives. The functions associated with the Housing Division play a pivotal role in the development of housing, infrastructure enhancements, community facilities, and public services.

This fiscal year's budget is dedicated to ensuring that the City's staff and program consultants remain focused on the revision of program policies and procedures to guarantee compliance with both local and federal laws, as well as on discussing strategies to improve monitoring and collaboration with subrecipient agencies to ensure compliance. As an integral part of the project management process, the City's staff convenes with all CDBG-funded project managers at the outset of each program year to discuss reporting requirements and monitoring expectations for each project. A quarterly progress report is mandatory from program providers, which undergoes a quarterly review for compliance.

CAPER 25 OMB Control No: 2506-0117 (exp. 09/30/2021)

An annual site monitoring review is typically conducted with program providers throughout the year, employing the following model:
• Subrecipient agencies are formally notified prior to the monitoring process commencing through a formal monitoring notification letter.
• The purpose, scope, objectives, and goals of the program are clarified through a formal interview with key representatives.
• This process not only serves to address compliance and reporting concerns but also provides an opportunity for the program provider to update on steps taken to rectify areas of non-compliance or underperformance. The review concludes with the presentation of preliminary monitoring results.
• Monitoring documentation encompasses monitoring check sheets, supporting documentation, and a final report.
• A formal notification of the monitoring review's outcomes is issued to the program provider, establishing a permanent written record and outlining any concerns or findings. This notification also specifies a deadline for the subrecipient provider to respond in writing or to address any issues identified. • It is the responsibility of the monitor to furnish the necessary technical assistance to ensure the programs are productive and compliant with federal regulations.

Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.

The City of Montebello has diligently fulfilled all requirements stipulated by the CDBG and HOME programs, in addition to adhering to the mandates of citizen participation outlined in the City's Citizen Participation Plan. In particular, the City has:
• Engaged its staff in active participation and attendance at City Council meetings and other relevant gatherings.
• Participated in, when feasible, HUD workshops and training sessions aimed at enhancing staff's skills and building their capacity.

In line with the citizen participation guidelines of the City's Citizen Participation Plan, the City has actively promoted public engagement regarding the year-end CAPER report. A notice was issued on August 27, 2024, to inform the public of the CAPER's availability for a 15-day comment period, spanning from August 27, 2024, to September 11, 2024. The report was

CAPER 26 OMB Control No: 2506-0117 (exp. 09/30/2021)

accessible for public review at the City of Montebello City Hall, particularly in the Planning and Community Development Department (Housing Division) and on the City's official website, https://www.montebelloca.gov/. If there are any public comments during the public hearing, they will be documented in this section.

CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.

The City maintained the existing objectives for the program.

Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.

Not applicable.

CAPER 27 OMB Control No: 2506-0117 (exp. 09/30/2021)

CR-50 - HOME 24 CFR 91.520(d)
Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Please list those projects that should have been inspected on-site this program year based upon the schedule in 24 CFR §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation.

Upon the conclusion of the program year, the City was home to a single eligible project situated at 2917 Via Campo in Montebello, which had successfully undergone recertification in alignment with the program's stipulated requirements and was subsequently confirmed to remain eligible. During the annual inspection, several issues were identified. Following an exhaustive inspection conducted on-site, it was determined that a comprehensive array of repairs was necessary, encompassing electrical repairs, window replacements, the installation of a new water heater, and painting repairs. Detailed information regarding the repair process, including a breakdown of the necessary tasks, is available upon request. The repairs are being executed in compliance with all pertinent building codes relevant to the locality.

Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 24 CFR 91.520(e) and 24 CFR 92.351(a)
The Home Investment Partnersips (HOME) program regulations mandate that all projects receiving funding from HOME, which are housing developments with five or more units designated for assisted living, are required to adhere to affirmative marketing guidelines.

Currently, the City is responsible for monitoring a single rental property on an annual basis, which means the specific affirmative marketing procedures and requirements do not apply to this property. Each HOME project initiates a distinct affirmative marketing strategy, tailored to meet the unique requirements of the project. Consequently, a comprehensive marketing plan is meticulously crafted in response to these specific needs.

The Affirmative Marketing Plan encompasses the following elements:
• A comprehensive list of strategies aimed at informing the public, prospective tenants, and property owners about the Fair Housing Act and the City's marketing policies; • An outline of the initiatives designed to promote the marketing of housing units assisted with HOME funds. This includes the placement of advertisements by property owners

CAPER 28 OMB Control No: 2506-0117 (exp. 09/30/2021)

and leasing agents across local, public, and social service organizations; • A detailed description of efforts dedicated to engaging with individuals who are unlikely to seek housing independently, through the distribution of marketing materials to organizations that have established connections with these populations; • The maintenance of detailed records to chronicle the steps taken to affirmatively market HOME-assisted units and to evaluate the effectiveness of these marketing efforts;
• A protocol for addressing any deficiencies in meeting the affirmative marketing requirements; and
• The monitoring of site visits to assess the overall performance in terms of compliance with fair housing and non-discrimination standards.

This ensures that the City's housing portfolio is not only developed but also marketed in a manner that is both inclusive and compliant with fair housing laws.

Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics Program Income was received for the fiscal year. One Home Rehabilitation and Preservation Program (HRPP) project was successfully completed in March 2024, during the course of the fiscal year. The expenditure of previous program income for this specific project amounted to $20,295. The property is located at 2917 Via Campo. This is a city owned property that is rented by a low-income family. The activity number in IDIS is 514.

Describe other actions taken to foster and maintain affordable housing. 24 CFR 91.220(k) (STATES ONLY: Including the coordination of LIHTC with the development of affordable housing). 24 CFR 91.320(j)
To promote and sustain affordable housing within Montebello, the following strategies are implemented:
• Collaboration with all relevant housing authorities to facilitate the portability of Section 8 Housing Choice Vouchers through the LACDA office.
• Securing approval for a current Housing Element.
• Securing approval for a current General Plan.
• Enhancements to infrastructure.
• Implementation of programs aimed at promoting fair housing.

CAPER 29 OMB Control No: 2506-0117 (exp. 09/30/2021)

CR-58 – Section 3
Identify the number of individuals assisted and the types of assistance provided

Total Labor Hours CDBG HOME ESG HOPWA HTF
Total Number of Activities 0 0 0 0 0
Total Labor Hours 0 0
Total Section 3 Worker Hours 0 0
Total Targeted Section 3 Worker Hours 0 0
Table 14 – Total Labor Hours

Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF Outreach efforts to generate job applicants who are
Public Housing Targeted Workers 0 0
Outreach efforts to generate job applicants who are
Other Funding Targeted Workers. 0 0
Direct, on-the job training (including apprenticeships). 0 0 Indirect training such as arranging for, contracting for, or paying tuition for, off-site training. 0 0
Technical assistance to help Section 3 workers
compete for jobs (e.g., resume assistance, coaching). 0 0 Outreach efforts to identify and secure bids from
Section 3 business concerns. 0 0
Technical assistance to help Section 3 business
concerns understand and bid on contracts. 0 0
Division of contracts into smaller jobs to facilitate
participation by Section 3 business concerns. 0 0
Provided or connected residents with assistance in
seeking employment including: drafting
resumes,preparing for interviews, finding job
opportunities, connecting residents to job placement
services.
0 0
Held one or more job fairs. 0 0
Provided or connected residents with supportive
services that can provide direct services or referrals. 0 0 Provided or connected residents with supportive
services that provide one or more of the following:
work readiness health screenings, interview clothing,
uniforms, test fees, transportation.
0 0

CAPER 30 OMB Control No: 2506-0117 (exp. 09/30/2021)

Assisted residents with finding child care. 0 0
Assisted residents to apply for, or attend community
college or a four year educational institution. 0 0
Assisted residents to apply for, or attend
vocational/technical training. 0 0
Assisted residents to obtain financial literacy training and/or coaching. 0 0
Bonding assistance, guaranties, or other efforts to
support viable bids from Section 3 business concerns. 0 0 Provided or connected residents with training on
computer use or online technologies. 0 0
Promoting the use of a business registry designed to
create opportunities for disadvantaged and small
businesses.
0 0
Outreach, engagement, or referrals with the state
one-stop system, as designed in Section 121(e)(2) of
the Workforce Innovation and Opportunity Act.
0 0
Other. 0 0
Table 15 – Qualitative Efforts - Number of Activities by Program

Narrative
Throughout the fiscal year 2023, the City was not engaged in any activities that met the criteria for funding under Section 3.

PR26 - CDBG Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:

TIME:

PAGE: 1
16:59
08-27-24
Program Year 2023

MONTEBELLO , CA
Metrics
Grantee
Program Year
PART I: SUMMARY OF CDBG RESOURCES
01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 02 ENTITLEMENT GRANT
03 SURPLUS URBAN RENEWAL
04 SECTION 108 GUARANTEED LOAN FUNDS
05 CURRENT YEAR PROGRAM INCOME
05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE) 06 FUNDS RETURNED TO THE LINE-OF-CREDIT
06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT
07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE
08 TOTAL AVAILABLE (SUM, LINES 01-07)
PART II: SUMMARY OF CDBG EXPENDITURES
09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10) 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS
14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES
15 TOTAL EXPENDITURES (SUM, LINES 11-14)
16 UNEXPENDED BALANCE (LINE 08 - LINE 15)
PART III: LOWMOD BENEFIT THIS REPORTING PERIOD
17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS
18 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING
19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES
20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT
21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20)
22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11)

LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS
23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION
24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS
26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24) PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS
27 DISBURSED IN IDIS FOR PUBLIC SERVICES
28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS
31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 32 ENTITLEMENT GRANT
33 PRIOR YEAR PROGRAM INCOME
34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP
35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34)
36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) PART V: PLANNING AND ADMINISTRATION (PA) CAP
37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS
41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 42 ENTITLEMENT GRANT
43 CURRENT YEAR PROGRAM INCOME
44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP
45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44)
46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45)

MONTEBELLO , CA
2,023.00

0.00 629,059.00

0.00 0.00

0.00 0.00

0.00 2,785.00

0.00 631,844.00

58,123.41

0.00 58,123.41
131,706.13
516,346.55

0.00 706,176.09
(74,332.09)

0.00 0.00
58,123.41

0.00 58,123.41
100.00%

PY: PY: PY:

0.00 0.00

0.00%

52,524.36

0.00 0.00

0.00 52,524.36
629,059.00
74,880.00

0.00 703,939.00

7.46%

131,706.13

0.00 0.00

0.00 131,706.13
629,059.00

0.00 0.00
629,059.00

20.94%

PR26 - CDBG Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:

TIME:

PAGE: 2
16:59
08-27-24
Program Year 2023

MONTEBELLO , CA
LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 No data returned for this view. This might be because the applied filter excludes all data.

LINE 18 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 No data returned for this view. This might be because the applied filter excludes all data.

LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number Activity Name Matrix
Code
National
Objective Drawn Amount
2020
2020

2023
2023
2023

2023
2023
2023

2023
2023
2023
2023

Total
5 5
6 6
6 4
4 5
7 7
7 7
486
486
508
508
508
507
507
511
509
509
509
509
6903401
6915765
6852945
6870629
6929910
6872413
6893683
6852945
6852945
6872422
6903401
6929910

MONTEBELLO SENIOR CENTER IMPROVEMENTS

MONTEBELLO SENIOR CENTER IMPROVEMENTS
CDBG: Youth Employment Program
CDBG: Youth Employment Program
CDBG: Youth Employment Program
CDBG: YMCA Food Distribution
CDBG: YMCA Food Distribution
CDBG: Heart of Compassion (HOC) Food Distribution
CDBG: Recreation Scholarship Program
CDBG: Recreation Scholarship Program
CDBG: Recreation Scholarship Program
CDBG: Recreation Scholarship Program
03A
03A
03A
05H
05H
05H
05H
05W
05W
05W
05W
05Z
05Z
05Z
05Z
05Z
LMC
LMC
Matrix Code 03A
LMC
LMC
LMC
Matrix Code 05H
LMC
LMC
LMC
Matrix Code 05W
LMC
LMC
LMC
LMC
Matrix Code 05Z
$911.07
$4,687.98
$5,599.05
$17,469.98
$2,427.77
$1,205.68
$21,103.43
$8,253.15
$6,743.30
$15,208.48
$30,204.93
$137.50
$96.75
$363.00
$618.75
$1,216.00
$58,123.41
LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number
Activity to
prevent,
prepare for,
and respond
to
Coronavirus
Activity Name Grant Number Fund
Type
Matrix
Code
National
Objective
Drawn Amount
2023
2023
2023

2023
2023
2023

2023
2023
2023
2023

Total
6 6
6 4
4 5
7 7
7 7
508
508
508
507
507
511
509
509
509
509
6852945
6870629
6929910
6872413
6893683
6852945
6852945
6872422
6903401
6929910
No
No
No
No
No
No
No
No
No
No
No
CDBG: Youth Employment Program
CDBG: Youth Employment Program
CDBG: Youth Employment Program
CDBG: YMCA Food Distribution
CDBG: YMCA Food Distribution
CDBG: Heart of Compassion (HOC) Food Distribution
CDBG: Recreation Scholarship Program
CDBG: Recreation Scholarship Program
CDBG: Recreation Scholarship Program
CDBG: Recreation Scholarship Program
Activity to prevent, prepare for, and respond to Coronavirus B23MC060555
B23MC060555
B16MC060555
B23MC060555
B23MC060555
B23MC060555
B23MC060555
B23MC060555
B23MC060555
B23MC060555
EN
EN
LA
EN
EN
EN
EN
EN
EN
EN
05H
05H
05H
05H
05W
05W
05W
05W
05Z
05Z
05Z
05Z
05Z
LMC
LMC
LMC
Matrix Code 05H
LMC
LMC
LMC
Matrix Code 05W
LMC
LMC
LMC
LMC
Matrix Code 05Z
$17,469.98
$2,427.77
$1,205.68
$21,103.43
$8,253.15
$6,743.30
$15,208.48
$30,204.93
$137.50
$96.75
$363.00
$618.75
$1,216.00
$52,524.36
$52,524.36
LINE 37 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number Activity Name Matrix
Code
National
Objective Drawn Amount
2023
2023
2023
3 3
3 504
504
504
6841981
6871718
6903401
CDBG: Administration and Planning
CDBG: Administration and Planning
CDBG: Administration and Planning
21A
21A
21A
$41,222.45
$43,967.40
$18,702.54

PR26 - CDBG Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:

TIME:

PAGE: 3
16:59
08-27-24
Program Year 2023

MONTEBELLO , CA
Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number Activity Name Matrix
Code
National
Objective Drawn Amount
2023

2022
2023
2023
2023
2023

Total
3 1
1 1
1 1
504
500
506
506
506
506
6909851
6787754
6867235
6890985
6909851
6933267
CDBG: Administration and Planning
CDBG: HOUSING RIGHTS CENTER (HRC)
CDBG: Housing Rights Center
CDBG: Housing Rights Center
CDBG: Housing Rights Center
CDBG: Housing Rights Center
21A
21A
21D
21D
21D
21D
21D
21D
Matrix Code 21A
Matrix Code 21D
$1,698.46
$105,590.85
$6,115.28
$5,452.85
$5,171.35
$5,602.57
$3,773.23
$26,115.28
$131,706.13

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CITY OF MONTEBELLO/CITY CLERK (LEAD)
1600 W. BEVERLY BLVD
MONTEBELLO, CA 90640

HRG NOTICE OF HEARING

NOTICE OF PUBLIC HEARING AND REVIEW OF

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

AND HOME INVESTMENT PARTNERSHIP (HOME)
08/27/2024
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An invoice will be sent after the last date of publication. If you prepaid this order in full, you will not receive an invoice.

CITY OF MONTEBELLO

NOTICE OF PUBLIC HEARING

AND REVIEW OF COMMUNITY

DEVELOPMENT BLOCK GRANT
(CDBG) AND HOME

INVESTMENT PARTNERSHIP
(HOME) PROGRAMS DRAFT

CONSOLIDATED ANNUAL

PERFORMANCE AND

EVALUATION REPORT
(CAPER) FOR THE PERIOD
JULY 1, 2023, TO JUNE 30, 2024
NOTICE IS HEREBY GIVEN that
the City Council (‘‘City Council') of
the City of Montebello (‘‘City’’) will
conduct a public hearing to receive
the draft 2023-2024 Consolidated
Annual Performance and
Evaluation Report (CAPER). The
public hearing is scheduled to be
held on:

Date: Wednesday, September 11,
2024
Time: 6:00 p.m. or as soon
thereafter as the matter may be
heard
Place: City Hall Council Chambers,
1600 W. Beverly Blvd., Montebello,
CA 90640
PROJECT DESCRIPTION: The
City of Montebello has been granted
funds through the Community
Development Block Grant (CDBG)
and HOME Investment Partnership
Program (HOME) by the United
States Department of Housing and
Urban Development (HUD). These
funds are allocated to the City in
accordance with the stipulations set
forth by HUD. In order to receive
these funds, the City is mandated to
develop a Five-Year Consolidated
Plan and an Annual Action Plan,
which detail the intended utilization
of the CDBG and HOME funds. At
the year's end, the City is obligated
to compile a Year-End Performance
Report, commonly referred to as the
Consolidated Annual Performance
Evaluation Report (CAPER). The
2023-2024 CAPER spans from July 1,
2023, to June 30, 2024, and serves as a
comprehensive summary of the
activities conducted utilizing the
CDBG and HOME funds during this
period.

Public Review and Comment
Period: The draft 2023-2024
Consolidated Annual Performance
and Evaluation Report (CAPER)
will be available for public review
and comment for fifteen (15) days or
more beginning on August 27, 2024
and ending on September 11, 2024.

This document will be available for
public review on the City of
Montebello's website at:
https://www.montebelloca.gov/depa
rtments/planning_community_devel
opment/housing_division

ATTACHMENT C

Du ring the comment period,
com m ents and /or questions may be
submi tted to:

Pla nning and Community
Devel opment D epart ment Attn :

R osemary Per ich, Hous ing Ma na ge r
1600 W . Beverly Boulevard,
Mo ntebello, CA 90640 Of fice
telepho ne: (323)887 - 1200 Ext. 1454
Monda y throug h Thursday, 7:30
A.M . to
5:30 P. M.

It is noticed that from Augu st 27,
2024, to Septemb er 11, 2024 the dra ft
2023 - 2024 Consolidated An nu al
Performance and Evaluat ion Report
(CAPE R) may be reviewed at the
following locations:

City of Montebel lo Websit e:

Homepa ge at
https://www. mont ebelloca.gov /
In - Perso n: For those interested in
participating during the P ublic
Comment period(s) or public
testimony period for Public
Heari ngs of the C ity Counc il
meeti ngs, you may addr ess the C ity
Counc il in person the day of the
meeti ng. Speaker s will be required
to fillout a speaker card provided at
the door and turn itinto the Dep uty
City Clerk prior to each P ublic
Comment announcement period.

Staff wi ll number and call each
spe ak er card in the order rece ived.

Clo sed Se ssion begins at 5:00 p.m.,
Re gular Sess ion w illfollow no later
than 6:00 p.m.

Via E mail: Th e publ ic may also
submi t emai led com ments via the
City's email ad dre ss:
ccpu bliccomment@cityofm ontebello
.com , up until the da y of the
meeti ng, We dnesda y, Septem ber
11, 2024 , by 3:00 p.m. Th ese
com m ents will be submit ted to all
mem bers of the C ity Council an d
may not be rea d aloud but will be
entere d into the record of the
procee dings to the extent they relate
to matter s listed on the posted
agen da. Any reques ts to prov ide
publ ic comment w hich is submitted
after the deadlines indicated ab ov e
wi ll not be sub mit ted to the City
Counc il.

Ac cessibility: It is the intention of
the City of M ontebello to comp ly
wi th the Americans wi th Disab ilities
Act (ADA) in all respect s. Th e C ity
wi ll attempt to accomm oda te
attendees in every reasona ble
manner. Please contact the Housin g
Manage r at lea st 72 hour s prior to
the above scheduled public hearin g
to establish need and to determine if
addi tional accom modation is
feasible.

The City does not and sha ll no t
discrim inat e on the bas is of race,
color, religion (creed), gende r,
gen der expressi on, age, na tional
origin (ancest ry), disability,marital
status, sexual orientation, military
status, or other protected class
status in any of its activities or
operations.

Da ted: August 7, 2024
Da te posted: Au gust 27, 2024
Da te published: August 27, 2024
Ki m be rly Guillen, Senior Dep uty
City Clerk
8/27/24
CNS - 3841524#

WHIT TIER DAI LY NE WS

ITEM # 8

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Arnold M. Alvarez-Glasman, City Attorney

BY: Myrna Castanon
Special Counsel

SUBJECT: FINAL ACTIONS TO BE TAKEN BY THE CITY COUNCIL UPON

COUNCILMEMBER JIMENEZ TO ENSURE A SAFE WORKING

ENVIRONMENT FOR EMPLOYEES IN THE CITY OF MONTEBELLO

DATE: September 11, 2024

RECOMMENDATIONS:

It is recommended that the City Council:

1. Evaluate the Investigation into the Workplace Incident on March 6, 2024, Involving Councilmember Jimenez; and

2. Consider taking Final Actions for Councilmember Jimenez to Ensure a Safe Working Environment for Employees in the City of Montebello; and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

There is no anticipated fiscal impact to this item.

BACKGROUND/DISCUSSION:

On March 7, 2024, it was reported to the City Attorney an incident that occurred the day prior where Councilmember Angie Jimenez demonstrated hostile and aggressive behavior towards an employee in the Administrative offices located in the City of the Montebello (‘City’). The incident occurred on March 6, 2024 during which Councilmember Jimenez showed up at the employees office without notice or appointment, aggressively confronted the employee and demanded to know discuss confidential personnel information outside her purview, and did not allow the employee to peacefully leave the Administrative offices. This incident was witnessed by three employees.

CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 11, 2024

At the March 14, 2024, City Council meeting the City Attorney briefed the entire City Council on this incident during closed session. It is important to note that the City Attorney asked Councilmember Jimenez to recuse herself from this briefing and she agreed to do so. During the closed session briefing, the City Council provided direction to the City Attorney to address this issue, which included utilizing an outside attorney, Myrna Castanon, to serve as special counsel and to retain an independent investigator to conduct the investigation. Keith Kilmer of Four Star Investigations conducted the investigation and interviewed the witnesses to this incident. During the pendency of the investigation, the City Council instituted the following temporary restrictions for Councilmember Jimenez until the investigation was concluded:

1. Councilmember Jimenez is to immediately cease and desist engaging in direct interaction with the affected employee and all Administrative staff;

2. For protection of the City’s Directors and City staff, Councilmember Jimenez will only have access to City Hall and City facilities during business hours and only with a prior appointment being made;

3. The point of contact for communication is the Senior Administrative Assistant;

4. Any email communication to the affected employee must also include the City Attorney;

5. The City Manager will establish a protocol for meetings between Councilmember Jimenez and the affected employee. The parameters of such meetings will include the following (i) all meetings must be set in advance coordinating those meetings through the Senior Administrative Assistant, (ii) both the City Manager and City Attorney must be present during those meetings, and (iii) those meetings will be conducted through virtual platform and must be recorded.

6. Councilmember Jimenez is removed from all outside committees and assignments;

7. Councilmember is directed to be cognizant of the content of items that she posts on social media sites and platforms to avoid from further harassing or hostile comments.

The above restrictions were read-out by the City Attorney during his closed session public presentation at the March 14th City Council meeting.

At the June 6, 2024, City Council meeting the City Attorney informed the City Council that the investigation into this incident involving Councilmember Jimenez had been concluded. During closed session, the City Council gave direction to the City Attorney to read out the key points of the Executive Summary and make hard copies available to the public by request to the City Clerk’s office. Please note the Executive Summary that was released to the public in a redacted-form to protect the privacy of impacted employees.

The redacted Executive Summary can be found in this staff report as Attachment A.

This incident was once again discussed in closed session at the August 28, 2024 City Council meeting. No action was taken against Councilmember Jimenez in closed session. However, at the request of the City Council, the City Attorney was directed to

CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 11, 2024

bring forth this matter including the restrictions for Councilmember Jimenez for review in open session at this September 11, 2024 meeting for discussion during the public portion of the agenda.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

The investigation into the March 6, 2024 incident involving Councilmember Jimenez at the Administrative offices has been completed. It should be noted, that Councilmember Jimenez was provided the opportunity to be interviewed by the investigator on several occasions, however, she did chose not to be interviewed Specifically, the investigation concluded the following:

The credible evidence produced during this investigation is sufficient to support the allegations that Councilmember Angie Jimenez engaged in unnecessary and inappropriate conduct toward an employee on March 6, 2024, by showing up at his office without notice or appointment, aggressively confronting the employee and demanding that he discuss confidential personnel information, and by not peacefully allowing the employee back into his office, as requested several times.

Furthermore, the investigation determined that:

With respect to the incident on 3/6/24 in the administrative offices, Jimenez’s conduct was witnessed by three employees, all of whom have had prior experiences with Jimenez as a result of their administrative assignments. Although each of these witnesses used different language to describe the conduct of Jimenez, all agreed that Jimenez was using a raised tone of voice, was upset and inappropriate, stood in the doorway partially blocking the access of the employee to his office, and demanded to speak about confidential personnel matters.

Lastly, the investigation determined that:

Jimenez is notoriously known to engage in aggressive, confrontational, profane and unprofessional conduct with respect to her communications and behavior toward other members of the council. This is evidenced by the recorded conduct of her behavior at the 6/14/23 council meeting.

In conclusion, it is the obligation of the City as an employer to provide protection to its employees from circumstances which create a hostile work environment. Given the findings of the investigation, it is appropriate for the City Council to evaluate the current restrictions against Councilmember Jimenez in order to provide a safe working

CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 11, 2024

environment for all employees in the City.

Recommended Action:

It is recommended that the City Council:

1. Evaluate the Investigation into the Workplace Incident on March 6, 2024 Involving Councilmember Jimenez; and

2. Consider Actions for Councilmember Jimenez to Ensure a Safe Working Environment for Employees in the City of Montebello, which could include finalizing the previously imposed temporary restrictions ; and

3. Take such additional, related, action that may be desirable.

ATTACHMENT(S)

1. Attachment A - Investigation Executive Summary Report

ATTACHMENT A

ITEM # 9

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Fernando Pelaez, Fire Chief
Angelica Palmeros, Deputy Director

SUBJECT: APPROVE AMENDMENT NO. 2 TO AGREEMENT NO. 3857 WITH

BLAIS & ASSOCIATES FOR GRANT WRITING SERVICES TO

INCREASE THE ANNUAL NOT-TO-EXCEED AMOUNT AND EXTEND

THE TERM OF THE AGREEMENT

DATE: September 11, 2024

RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve Amendment No. 2 to Agreement No. 3857 with Blais & Associates to increase the annual not-to-exceed amount to $100,000 and extend the term of the agreement to June 30, 2026; and

2. Authorize the City Manager to execute Amendment No. 2 to Agreement No. 3857 with Blais & Associates; and

3. Amend the Fiscal Year 2024-25 budget by increasing appropriations by $35,000 in Account No. 100-85-850-6040.10 (General Fund, Fire, Fire Administration, Contract Services-Outside Contracts); and

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The Fire Department has an existing professional services agreement with Blais & Associates (Agreement No. 3857) for grant writing services for an annual amount of up to $65,000. Staff has utilized Blais & Associates to obtain and manage several grants, reaching the annual not-to-exceed amount of $65,000. Due to staff currently working with Blais & Associates on a new pending grant proposal, it is necessary to increase the annual not-to-exceed amount by $35,000 to a total of $100,000. The recommended action also requires amending the Fiscal Year 2024-25 budget by increasing

CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 11, 2024

appropriations by $35,000 in Account No. 100-85-850-6040.10 (General Fund, Fire, Fire Administration, Contract Services-Outside Contracts).

In addition, given the numerous current and future grant opportunities available to the Fire Department, it is necessary to exercise the term extension clause and extend the agreement through June 30, 2026. The additional annual funding and term extension will provide sufficient resources and time for Blais & Associates to assist the Fire Department with its grant appicaiton needs.

BACKGROUND/DISCUSSION:

In 2020, the Fire Department issued a Request for Proposals (RFP) for grant writing services. Through a competitive process, Blais & Associates was selected, and a professional services agreement was approved at the City Council meeting on January 13, 2021 (Attachment A).

Over the last several years, the Fire Department has been successful in being awarded grants and other funding opportunities. Specifically, the Fire Department has been awarded several million dollars in funding, which has supported the creation and expansion of several programs, as well as the expansion of the size of the Fire Department. A large part of this has to do with the Fire Department’s partnership with Blais & Associates, which provides funding research opportunities, assistance with grant applications, and the management of post-award requirements.

Due to the Fire Department utilizing Blais & Associates frequently for several grant projects, the original agreement's not-to-exceed amount of $65,000 has been depleted.

At the August 28, 2024 City Council meeting, staff received permission to pursue a funding opportunity through Cal OES for up to a $250,000 cybersecurity grant. It should be noted that this grant opportunity will mainly benefit the Division of Information Technology (DoIT). However, due to the Fire Department’s access to Blais & Associates as well as the department’s recent success in being awarded grants, the Fire Department is coordinating this grant application on behalf of the City and DoIT.

Staff received an estimated cost of $11,285 from Blais & Associates to complete any preparatory work, complete the narrative, grant application, milestones, develop the budget, coordinate post-award requirements, and create any other required documentation for the Cal OES Cybersecurity grant. As such, staff is requesting authorization for the City Manager to execute Amendment No. 2 (Attachment C) to Agreement No. 3857. Amendment No. 2 would increase the annual not-to-exceed amount to $100,000 (from $65,000) as well as extend the term of the agreement through June 30, 2026. The additional funding and term extension will provide sufficient resources and time for Blais & Associates to assist with current and future grant funding opportunities.

ENVIRONMENTAL:

N/A

CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 11, 2024

ANALYSIS:

N/A

SUMMARY:

Staff is requesting authorization for the City Manager to execute Amendment No. 2 (Attachment C) of Agreement No. 3857 to increase the annual not-to-exceed amount to $100,000 and extend the term through June 30, 2026. Additionally, staff is recommending amending the Fiscal Year 2024-25 budget by increasing appropriations by $35,000 in Account No. 100-85-850-6040.10 (General Fund, Fire, Fire Administration, Contract Services-Outside Contracts).

ATTACHMENT(S)

1. Attachment A - Original PO Packet and Staff Report for Blais & Associates

2. Attachment B - Cybersecurity Grant Quote from Blais & Associates

3. Attachment C - Professional Services Agreement - Amendment No. 2 to 3857

Quote Prepared By:

Whitten Guajardo
949-589-6338
[email protected]
www.blaisassoc.com
Client Name
Client Contact(s)
Grant Program
Project Due
Project Name
Date Prepared
Project Cost
$11,285
$0
$0
$0
$0
$11,285
Complete the narrative. Includes 1) Proposed Project and Alignment, 2) Impact of loss of availability, 3) Cybersecurity Posture Maturity, 4) Cybersecurity Gaps and 5) Obligation of Additional Funds.

Conference calls and client coordination. Provide 80% draft and 100% final to client for review. Incorporate up to two sets of written client feedback and comments. Prepare final files for Client's permanent record keeping. Submit application via email.

Activity
Project Quote
August 26, 2024
$11,285
City of Montebello
Angelica Palmeros, Deputy Director Housing and Sustainability CalOES FY 24-25 State and Local Cybersecurity Grant Program (SLCGP)
September 27, 2024
City of Montebello: Cybersecurity Assessment and Equipment Project
Preparatory work including reviewing guidelines and application materials; developing timeline & checklist; hosting a kick-off conference call with client; attending to follow-up action items from kick-off call; preparing internal e-file system.

Express Delivery mail or courier services (not applicable) Complete applicant information.

GRAND TOTAL
Direct Costs

SUBTOTAL

SUBTOTAL
Final Files (link)
Reproduction for hard copy (not applicable)
Develop budget, coordinate completion of required Cybersecurity Maturity Survey.

Complete milestones.

Montebello: SLCGP 8/26/2024 1 of 2

ATTACHMENT B

Quote Prepared By:

Whitten Guajardo
949-589-6338
[email protected]
www.blaisassoc.com
Signature Approving Costs and Authorizing Notice to Proceed Date Printed Name
Please note that this quote is fixed fee for service based on current conditions and understandings. Many factors may change during the development of a project, including Client requests, that may increase the amount of work required to successfully perform services. During the course of work, if there is a material change in scope, B&A will notify the point of contact and mutually agree to a change order or discuss alternatives.

By signing this quote, the Client agrees to:
- Provide requested information prior to stipulated deadline, dates to be jointly agreed upon and incorporated into the Timeline and Checklist.
- Attend all scheduled calls and be available for ad-hoc calls, as needed. - Respond to inquiries from the B&A team within one business day. - Assign a person to be B&A's main point of contact throughout the duration of the project.

Notes and Assumptions
1) To best serve you, B&A has reserved staff time for this project until the response date requested in the transmittal e-mail. 2) Maximum funding: $250,000.
4) Match: Not required.
3) Total available funding: $19,085,028.

Montebello: SLCGP 8/26/2024 2 of 2

CITY OF MONTEBELLO
AMENDMENT NO. 2
TO PROFESSIONAL SERVICES AGREEMENT NO. 3857

WITH BLAIS & ASSOCIATES, LLC
This Amendment No. 2 to Agreement No. 3857 ("Amendment No. 2") is made and entered into as of the 11th day of September 2024 ("Effective Date"), by and between the City of Montebello, a California municipal corporation duly organized and existing under the law of the State of California ("City"), and Blais & Associates, LLC, a Texas corporation located at 2807 Allen Street, Suite 2050, Dallas, Texas, 75204 ("Consultant"). City and Consultant are sometimes hereinafter referred to collectively as the "Parties".

RECITALS
WHEREAS, City and Con sultant are Parties to that certain Contract Agreement No. 3857 to assist City with its Grant Writing Services for City's various Fire Department ("Fire Department") projects entered on January 3, 2021 ("Agreement"); and WHEREAS, Section 24 ("Entire Agreement") of the Agreement allows for amendments to the Agreement by a writing executed by the Parties; and WHEREAS, the Parties executed Amendment No. 1 with an Effective Date of January 14, 2024, exercising their option to extend the Agreement for the first year of the additional two (2), one-year (1-year) terms; and
WHEREAS, the Fire Department is now assisting the City’s Information Technology Department in attempting to obtain a cybersecurity grant and seeks to utilize the Consultant for such services; and
WHEREAS, the Parties each being mutually satisfied with the other's performance thereof, hereby desire to amend the Agreement as authorized by Section 2 4 to revise Consultant’s scope of work to include services to another City department other than the Fire Department; and
WHEREAS, with the additional services contemplated under this Amendment No. 2, the Compensation shall increase from the original Agreement by $35,000, for a new annual amount not -to-exceed of One Hundred Thousand Dollars and 00/100 Cents ($100,000).

ATTACHMENT C

AMENDMENT NO. 2 TO AGREEMENT NO. 3857

NOW, THEREFORE, based upon the foregoing recitals, which the Parties agree are true and correct, and for good and adequate consideration the receipt and adequacy of which is acknowledged by the Parties, the Parties agree as follows:

AMENDMENT

SECTION 1. RECITALS. The above-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference.

SECTION 2. COMPENSATION. Through this Amendment No. 2, the Parties hereto agree that the Consultant shall be compensated a sum not -to-exceed One Hundred Thousand Dollars and 00/100 Cents ($100,000) annually (the “Maximum Annual Compensation”) for performance of the Professional Services as set forth in the original Agreement and those new services contemplated under this Amendment No. 2.

SECTION 3. INCORPORATION OF THE REMAINING TERMS. Other than as expressly modified in this Amendment No. 2 with respect to the Term of the Agreement, all remaining terms, conditions, and provisions of the Agreement, and the entirety thereof, shall remain in full force and effect, and is incorporated fully herein by this reference.

SECTION 4. COUNTERPARTS. This Amendment No. 2 may be executed in counterparts all of which shall constitute but one original, and the same agreement.

[END OF AMENDMENT NO. 2]

[SIGNATURES ON THE FOLLOWING PAGES]

AMENDMENT NO. 2 TO AGREEMENT NO. 3857

IN WITNESS WHEREOF, the Parties execute this Amendment No. 2 to Agreement No. 3857 to provide Grant Writing Services to the Fire Department with the Effective Date identified above.

(“CITY”) (“CONSULTANT”)

CITY OF MONTEBELLO BLAIS & ASSOCIATES,

Raul Alvarez, City Manager

ATTEST:

Christopher Jimenez, City Clerk

APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney

ITEM # 10

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director

SUBJECT: AWARD A CONSTRUCTION CONTRACT TO COPP CONSTRUCTION, INC. FOR THE BELLA VERDE DRIVE PAVEMENT REHABILITATION
PROJECT CP – 918

DATE: September 11, 2024

RECOMMENDATIONS:

It is recommended that the City Council:

1. Award a construction contract to Copp Contracting, Inc. for the Bella Verde Drive Pavement Rehabilitation Project – CP 918 as the most responsive and responsible bidder for the amount of $919,852 plus a 10% construction contingency of $91,985 for a total contract amount of $1,011,837; and

2. Authorize the City Clerk’s Office to release all other bidders’ bonds; and

3. Authorize the City Manager to execute the construction contract agreement and all change orders in good faith; and

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The pavement rehabilitation project on Bella Verde Drive has a total adopted project budget of $1,750,000; with $1,400,000 allocated from Gas Tax (Fund 200), $175,000 allocated from Measure M (Fund 222) and $175,000 allocated from Measure R (Fund 220) funds. The adopted Fiscal Year 2024-25 Capital Improvement Program (CIP) budget includes appropriations in these amounts, therefore no budget amendment is needed.

Staff recommends awarding the construction contract to Copp Contracting, Inc. as the most responsive and responsible bidder for the amount of $919,852 payable from Gas Tax funds (Account No. 200-30-330-6040.10, Gas Tax, Public Works, Engineering,

CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 11, 2024

Contract Services Outside Contracts). Additionally, a 10% construction contingency of $91,985 payable from Gas Tax funds (Account No.200-30-330-6040.10 Gas Tax, Public Works, Engineering, Contract Services Outside Contracts) is requested in the event of any unforeseen costs, risks, events, or changes in scope that may affect the project's cost over the course of its life. The total contract amount approved would be $1,011,837.

Staff requests authorization to allow the City Manager to execute all contract change orders approved and negotiated in good faith by the Director of Public Works.

BACKGROUND/DISCUSSION:

On July 24, 2024, the City Council authorized staff to advertise the Notice Inviting Bid (NIB) for the Bella Verde Drive Pavement Rehabilitation Project – CP 918. The focal point of the project includes Bella Verde Drive between Garfield Avenue and Via Breve. This segment of Bella Verde Drive was formerly known as Via San Clemente. This street segment runs through the City’s newly renovated Golf Course and Topgolf entertainment complex. This project aims to resurface the street segment and enhance it with the Americans with Disabilities Act (ADA) accessibility path of travel. The City-owned parking lots adjacent to the street segment are slated to be repaved and restriped as well.

The NIB was published on July 26, 2024, in a newspaper of general circulation. Bidders accessed the contract specifications via PlanetBids and their bids were received electronically via PlanetBids on August 22, 2024. The following is the tabulation based on the order of when the bids were received:

Contractors Base Bid Alternate
Bid
Total
1 All American Asphalt $434,485.00 $542,080.00 $976,565.00 2 Copp Contracting, Inc. $379,598.22 $540,254.00 $919,852.22 3 Dash Construction $489,689.25 $566,405.00 $1,056,094.25 4 Excel Paving $463,359.00 $568,942.00 $1,032,301.00
5 Gentry Bros, Inc. $459,310.50 $538,217.50 $997,528.00 6 Hardy & Harper, Inc. $731,721.00 $602,279.00 $1,334,000.00 7 LMT Enterprises, Inc. $482,328.26 $606,955.50 $1,089,283.76 8 Mission Paving and Sealing, Inc. $915,847.54 $533,746.21 $1,449,593.75 9 Onyx Paving Co. $525,000.00 $544,000.00 $1,069,000.00 10 Sequel Contractors, Inc. $464,167.00 $585,293.50 $1,049,460.50 11 Sully-Miller Contracting Co $454,520.00 $587,085.00 $1,041,605.00 12 Superior Paving Co $600,342.48 $647,695.92 $1,248,038.40 13 Terra Pave, Inc. $398,378.00 $518,549.00 $916,927.00 14 Toro Enterprises, Inc. $587,871.50 $646,888.10 $1,234,759.60

The contact specifications stipulated that the contract would be awarded to the most responsive and lowest responsible bidder based on the amount contained in the “TOTAL AMOUNT BASE BID SCHEDULE.” The Bid Alternative Schedule would only be completed in conjunction with the base bid if directed by the City for the portion of the

CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 11, 2024

parking lots.

The bid analysis was conducted to ensure that the most responsive, responsible bid met all state and local requirements. Based on the analysis of bids received, Staff’s recommendation is to award Copp Contracting, Inc. the contract (Attachment A) as the most responsive, responsible bidder and include both the base bid and alternate bid schedules. The remaining bid proposals are available in the City Clerk’s Office for review and the itemized bid results for comparative analysis are included in Attachment B.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff recommends awarding the construction contract to Copp Contracting, Inc. as the most responsive and responsible bidder for the amount of $919,852 payable from Gas Tax funds in Account No. 200-30-330-6040.10 (Gas Tax, Public Works, Engineering, Contract Services Outside Contracts). Additionally, a 10% construction contingency of $91,985 payable from Gas Tax funds in Account No. 200-30-330-6040.10(Gas Tax, Public Works, Engineering, Contract Services Outside Contracts) is requested in the event of any unforeseen unaccounted costs, risks, events, or changes in scope that may affect the project's cost over the course of its life, for a total contract amount of $1,011,837.

ATTACHMENT(S)

1. Attachment A - Copp Contracting, Inc. Construction Draft Agreement No. 4224

2. Attachment B - Bid Results

AGREEMENT NO. 4224

CITY OF MONTEBELLO

STANDARD PUBLIC WORKS AGREEMENT
THIS STANDARD PUBLIC WORKS AGREEMENT (“ AGREEMENT”) is made and entered into on September 11, 2024 (“Effective Date”) by and between the CITY OF MONTEBELLO, a California municipal corporation (the “CITY”) and COPP CONTRACTING, INC., a California corporation (“CONTRACT OR”). The CITY and CONTRACTOR are sometimes referred to herein individual as the “Party,” and jointly as the “Parties.”

RECITALS
WHEREAS, the CITY duly advertised a Notice Inviting Bids to be submitted on or before August 22 , 2024, published on July 2 6, 2024, for the work o n Bella Verde Drive Pavement Rehabilitation Project (From N. Garfield Ave to the End of the Street at the Golf Course) C.P. No. 918 (“PROJECT”).

WHEREAS, on September 11, 2024, the City Council accepted the bid of CONTRACTOR as the lowest responsible, responsive bid received and directed that a written contract be entered into with CONTRACTOR for the PROJECT.

NOW, THEREFORE, in consideration of the promises and the.

NOW, THEREFORE, in consideration of the promises and the mutual covenants and agreements herein contained, the parties do hereby agree as fol lows:

SECTION 1. INCORPORATION OF RECITALS AND CONTRACT DOCUMENTS a. The a
bove-referenced Recitals constitute a material part hereof and shall hereby be incorporated by reference. Moreover , the (“CONTRACT DOCUMENTS”) for the PROJECT shall consist of the Notice Inviting Sealed Bids, the Instructions to Bidders, Bidders Proposal, Add endums, CONTRACTOR’s Bid for the PROJECT , Scope of Work, general specifications and all referenced specifications, details, standard drawings, and appendices, together with this Agreement and all required bonds, and insurance certificates. All of the CONTRACT DOCUMENTS are intended to complement the other documents so that any work called for in one, and not mentioned in the others, or vice versa, is to be executed the same as if mentioned in all of said documents. The CONTRACT DOCUMENTS are incorporated herein by this reference and made part hereof as though they were fully set forth herein.
b. In c
ase any of the CONTRACT DOCUMENTS conflict with each other, the order of preference for the CONTRACT DOCUMENTS is:

1. This
AGREEMENT and its Exhibits and or Attachments, including any and all addenda or supplemental agreements.

ATTACHMENT A

STANDARD PUBLIC WORKS AGREEMENT NO. 4224

2. A
ppendices

3. Standard drawings

4. Details

5. Special Provisions, if any

6. Addendums

7. General Specifications and all referenced specifications

8. Bidders Proposal

9. Instructions to Bidders

10. Notice Inviting Sealed Bids
SECTION 2. THE WORK
F
or and in consideration of the payments and agreements to be made and performed by the CITY, CONTRACTOR agrees to furnish all materials and perform all work required for the PROJECT and to fulfill all other obligations as set forth in the CONTRACT DOCUMENTS.

SECTION 3. TERM; AND TIME FOR COMPLETION
a. T
his Agreement shall commence on the Effective Date, and shall expire on December 31, 2024, unless terminated earlier as hereinafter provided. This Agreement may be extended upon such terms and conditions mutually agreed upon by the Parties in writing.
b. N
otice to Proceed. Any work or service contemplated under this Agreement shall not commence until the CITY has issued a written Notice to Proceed.

SECTION 4. COMPENSATION
CO
NTRACTOR hereby agrees to receive and accept the total amount of Nine Hundred Nineteen Thousand Eight Hundred Fifty-Two Dollars and Twenty-Two Cents ($919,852.22), which is based on performing all of the work shown on Bidders Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the CONTRACT DOCUMENTS, and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. CITY shall herein retain five percent (5%) of said price until said time as the provisions of SEC. 18 herein have been met.

STANDARD PUBLIC WORKS AGREEMENT NO. 4224

4. 1. Progress Payments
P
rogress Payments shall be made in accordance with Section 7 the General Provisions and the provisions of this Section 4.1. Upon receipt of a properly presented payment request, the CITY shall process the payment request in accordance with Public Contract Code Section 20104.5 0. The CITY shall review the payment request as soon as possible. If the CITY rejects the payment request, it shall be returned to the CONTRACTOR within seven (7) days of its receipt by the CITY with an explanation for the reasons of its rejection. If the payment request is approved in writing by the CITY, payment shall be made in thirty (30) days of receipt of an undisputed and properly presented payment request.

Late payments shall bear interest at the legal rate of interest in accordance with Code of Civil Procedure 685.010. The CITY shall pay CONTRACTOR a sum based upon ninety five percent (95%) of the Agreement price apportionment of the labor and materials incorporated into the work under the Agreement during the period covered by said statement. The remaining five percent (5%) thereof shall be retained as performance security. Refer to Section 4.2 of this Agreement for retention of funds.

4. 2. Retention of Funds
P
rogress payments shall be made in accordance with the provisions of Section 4.1 of this Agreement. In accordance with said section, the CITY shall pay CONTRACTOR a sum based upon ninety five percent (95%) of the Agreement price in proportion to the labor and materials incorporated into the work under the Agreement during the month covered by said statement. The remaining five percent (5%) thereof shall be retained as performance security to be paid to the CONTRACTOR within sixty (60) days after final acceptance of the work by the City Council of the CITY (“City Council”) , after CONTRACTOR shall have furnished the CITY with a release of all undisputed Agreement amounts, if required by the CITY. In the event there are any claims specifically excluded by CONTRACTOR from the operation of the release, the CITY may retain proceeds (per Public Contract Code 7107) of up to 150% of the amount in dispute. CITY ’s failure to deduct or withhold shall not affect CONTRACTOR’s obligations hereunder.

4. 3. Substitution of Securities
P
ursuant to Public Contract Code Sec. 22300, CONTRACTOR shall be allowed to substitute securities for any moneys withheld by the CITY to ensure performance under an Agreement, unless, federal regulations or policies, or both, do not allow the substitution of securities. At the request and expense of CONTRACTOR, securities equivalent to the amount withheld shall be deposited with the CITY , or with a state or federally chartered bank in this state as the escrow agent, who shall then pay those moneys to CONTRACTOR.

Upon satisfactory completion of the Agreement, the securities shall be returned to CONTRACTOR.

SECTION 5. UNDOCUMENTED WORKERS
CO
NTRACTOR hereby promises and agrees to comply with all of the provisions of Federal and/or State law as the same shall apply to this PROJECT pertaining to the

STANDARD PUBLIC WORKS AGREEMENT NO. 4224

employment of unauthorized aliens as defined therein. Should CONTRACTOR so employ unauthorized aliens for the performance of work and/or services covered by this Agreement, and should the Federal Government impose sanctions against the CITY for use of unauthorized aliens, CONTRACTOR hereby agrees to, and shall, hold harmless, indemnify and defend CITY for the cost of all such sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by the CITY in connection therewith.

S
ECTION 6. NOTICE T O PROCEED
CONTRACTOR shall commence work on the date specified in the Notice to Proceed to be issued in writing to CONTRACTOR by the CITY and shall complete work on the PROJECT within Forty-Five (45) Working Days from the commencement thereof.

SECTION 7. DISCOVERY OF HAZARDOUS OR LATENT CONDITIONS a
. CONTRACTOR shall, without disturbing the condition, notify the CITY in writing as soon as CONTRACTOR, or any SUB -CONTRACTOR, agent or employees have knowledge and reporting is possible, of the discovery of any of the following conditions:

1. T
he presence of any material that the CONTRACTOR believes is hazardous waste, as defined in Section 25117 of the Health and Safety Code;

2. Subsurface or latent physical conditions at the site differing from those indicated in the specifications; or,

3. Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement.
b
. Pending a determination by the CITY of appropriate action to be taken, CONTRACTOR shall provide security measures (e.g., fences) adequate to prevent the hazardous waste or physical conditions from causing bodily injury to any person. c. T
he CITY shall promptly investigate the reported conditions. If the CITY, through the City Engineer or his/her designee, and in the exercise of its sole discretion, determines that the conditions do materially differ, or do involve hazardous waste, and will cause a decrease or increase in CONTRACTOR’s cost of or time required for performance of any part of the work, then the CITY shall issue a change order. d
. In the event of a dispute between the CITY and CONTRACTOR as to whether the conditions materially differ or involve hazardous waste or cause a decrease or increase in CONTRACTOR’s cost of, or time required for performance of any part of the work, CONTRACTOR shall not be excused from any schedule completion date and shall proceed with all work to be performed under the Agreement . CONTRACTOR shall retain any and all rights which pertain to the resolution of disputes and protests between the parties.

SECTION 8. MISCELLANEOUS STATUTORY REQUIREMENTS

STANDARD PUBLIC WORKS AGREEMENT NO. 4224

8.1 . CONTRACTOR License.

CO
NTRACTOR shall possess a california CONTRACTOR’s license type Class A for the performance of the Project.

8.2. In
eligible CONTRACTOR Prohibited.

A
ny CONTRACTOR or SUB-CONTRACTOR who is ineligible to perform work on a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code is prohibited from performing work under this Agreement.

8.3. C
ompliance with SB 854 Registration.

T
his P ROJECT is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No prime CONTRACTOR or SUBCONTRACTOR may be awarded an Agreement for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. CONTRACTOR will be required to post job site notices as described in 8 California Code of Regulation section 16451(d).

8.4 . Trench and Pipeline Safety.

If th
is Agreement is for more than $25,000 and involves excavation of any trench five feet or more in depth, CONTRACTOR shall submit a detailed plan of shoring, bracing, sloping or other provisions to be made for worker protection in accordance with Labor Code Section 6705. Such plan shall be approved by a qualified representative of the CITY. 8 .5. Utility Relocation.

T
he CITY is responsible for removal, relocation, or protection of existing main or trunkline utilities to the extent such utilities were not identified in the invitation for bids or specifications. The CITY shall reimburse CONTRACTOR for any costs incurred in locating, repairing damage not caused by CONTRACTOR and removing or relocating such unidentified utility facilities, including equipment idled during such work. CONTRACTOR shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.

8. 6. Third-Party Claims Notification.

T
he CITY shall timely notify CONTRACTOR in writing of any third -party claims relating to the Agreement.

8. 7. Unfair Business Practices Claims.

T
he CONTRACTOR or SUB-CONTRACTOR offers and agrees to assign to the CITY all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, (commencing

STANDARD PUBLIC WORKS AGREEMENT NO. 4224

with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works Agreement or the sub-Agreement. This assignment shall be made and become effective at the time the CITY renders final payment to CONTRACTOR without further acknowledgment by the parties. (Section 7103.5, California Public Contract Code.).

8.8. D
ay’s Work.

CO
NTRACTOR acknowledges that under California Labor Code sections 1810 and following, eight (8) hours of labor constitutes a legal day’s work. CONTRACTOR will forfeit as a penalty to CITY the sum of $25.00 for each worker employed in the execution of this Agreement by CONTRACTOR or any SUB -CONTRACTOR for each calendar day during which such worker is required or permitted to work more than eight ( 8) hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code section 1810. (Labor Code § 1813).
8 .9. Payroll Records.

CO
NTRACTOR shall maintain the certified payroll records required by Labor Codes Sec. 1776 and shall report such records directly to the California Labor Commissioner as required by Labor Code Sec. 1771.4. CONTRACTOR shall inform the CITY of the location of the records enumerated under Labor Code Sec. 1776, including the street address, city, and county, and shall, within five working days, provide a notice of a change of location and address.

8. 10. Employment of Apprentices.

N
othing in this Agreement prevents CONTRACTOR or any SUB -CONTRACTOR from employing properly registered apprentices in the execution of the Agreement.

CONTRACTOR is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that CONTRACTORs and SUBCONTRACTORs must submit Agreement award information to the applicable joint apprenticeship committee, must employ apprentices in apprenticeable occupations in a ratio of not less than one hour of apprentice’s work for every five hours of labor performed by a journeyman (unless an exception is granted under §1777.5), must contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that CONTRACTORs and SUB-CONTRACTORs must not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice Agreements, may be employed on public works in apprenticeable occupations.

8.11. R
ecords Audit
I
n accordance with Government Code, Section 8546.7, records of both the CITY and CONTRACTOR shall be subject to examination and audit by the Auditor General for a period of three (3) years after final payment.

STANDARD PUBLIC WORKS AGREEMENT NO. 4224

SECTION 9. PREVAILING W AGES
a. CO
NTRACTOR shall pay prevailing Wage rates for this Project in accordance with the applicable rates referred to in the CONTRACT DOCUMENTS. b. T
he following Labor Code sections are hereby referenced and made a part of this Agreement:

1. S
ection 1775 - Penalty for Failure to Comply with Prevailing Wage Rates.

2. Section 1777.4 - Apprenticeship Requirements.

3. Section 1777.5 - Apprenticeship Requirements.

4. Section 1813 - Penalty for Failure to Pay Overtime.

5. Sections 1810 and 1811 - Working Hour Restrictions.

6. Section 1775 - Payroll Records.

7. Section 1773.8 - Travel and Subsistence Pay.

SECTION 10. INDEMNITY, DEFENSE AND HOLD HARMLESS
a
. CONTRACTOR shall indemnify, defend with legal counsel approved by the CITY, and hold harmless the CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the CITY . Should conflict of interest principles preclude a single legal counsel from representing both the CITY and CONTRACTOR, or should the CITY otherwise find CONTRACTOR’s legal counsel unacceptable, then CONTRACTOR shall reimburse the CITY its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. CONTRACTOR shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of CONTRACTOR’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
b
. CONTRACTOR obligations under this section apply regardless of whether such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of the CITY under any provision of this agreement, CONTRACTOR shall not be required to indemnify and hold harmless the CITY for liability attributable to the active negligence of CITY , provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where the CITY is shown to have been actively negligent and where the CITY’S active negligence accounts for only a percentage of the liability involved,

STANDARD PUBLIC WORKS AGREEMENT NO. 4224

the obligation of CONTRACTOR will be f or that e ntire portion or p ercentage of l iability not attributable to the active negligence of the CITY.

SECTION 11. BONDS
a
. CONTRACTOR, before commencing said PROJECT, shall furnish and file with the CITY, a P erformance Bond, or bonds in the sum of one hundred percent (100%) of the Agreement price thereof conditioned upon the faithful performance of this Agreement in the form attached hereto as Exhibit “B.”.
b
. CONTRACTOR, before commencing said PROJECT, shall furnish and file with CITY, a Payment Bond in the sum of 100% of the Agreement price, conditioned upon the payment of all labor and materials furnished in connection with this Agreement in the form attached hereto as Exhibit “C.”
SECTION 12. INSURANCE REQUIREMENTS
a. P
rior to commencing work hereunder, CONRACTOR shall provide the CITY with proof of insurance naming the CITY and each of its directors, officers, agents, and employees as additional-named insureds on a policy or policies of insurance providing and maintaining the coverages set forth in the Insurance Schedule attached hereto as Exhibit A. The CITY shall have the right to hold the policies and policy renewals, and CONTRACTOR shall promptly furnish to CITY all renewal notices and all receipts of paid premiums. CITY may make proof of loss if not made promptly by CONTRACTOR.
b. E
vidence of Insurance prior to commencement. CONTRACTOR shall provide to the CITY Certificate(s) of Insurance evidencing such coverage together with copies of the required policy endorsements no later than five (5) business days prior to commencement of service and at least fifteen (15) business days prior to the expiration of any policy. Unreasonable failure to provide such evidence may be cause for termination of the Agreement as provided herein or delay the services’ commencement date. The evidence of insurance shall be U.S. mail or email to:

C
ity of Montebello
Attn: Risk Manager
1600 West Beverly Boulevard
Montebello, CA 90640
Email: [email protected]
SECTION 13. LIQUIDATED DAMAGES
I
n addition, pursuant to the authority of California Public Contract Code Section 7102, the CITY and CONTRACTOR agree that the determination of actual damages for any unreasonable delay in performance of this Agreement caused by CITY would be extremely difficult or impractical to determine in the event of a breach of this Agreement by the CITY.

Therefore, if the CITY is determined to be liable for such unreasonable delays, the CITY and its sureties shall be liable to the CONTRACTOR for the sum of five hundred dollars $500.00

STANDARD PUBLIC WORKS AGREEMENT NO. 4224

as l iquidated damages f or each working day of del ay i n the performance of a ny se rvice required hereunder.

Failure of the Contractor to complete the Work within the time allowed will result in damage being sustained by the City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. For each consecutive calendar day in excess of the time specified for completion of the Work, the Contractor shall pay to the City, or have withheld from monies due to it, the sum of $1,000/day.

Execution of the Contract shall constitute agreement by the City and Contractor that $1,000/day is the minimum value of the costs and actual damage caused by the failure of the Contractor to complete the Work within the allotted time. Such sum is liquidated damages and shall not be construed as a penalty and may be deducted from payments due the Contractor if such delay occurs.

SECTION 14. DISPUTE RESOLUTION

14. 1. Claims of $375,000 or Less
a
. A claim by the CONTRACTOR for a time extension, for money damages for work, or a payment disputed by the CITY must be submitted to a resolution process in accordance with Public Contract Code Sections 20104-20104.4. A summary of Sections 20104-20104.4 are as follows:
(1
) Informal negotiation between the CITY and CONTRACTOR. (2) Mediation with CONTRACTOR.
(3) Court mandated Arbitration.
(4) Court trial. If the party requesting the court trial does not prevail, then that party must pay all court costs and attorney's fees.

14. 2 Public Contract Code 9204 Claims
CO
NTRACTOR shall comply with the procedure set forth in Public Contract Code section 9204 for any claim, as that term is defined therein, for one or more of the following:
1) a time extension, including, without limitation, for relief from damages or penalties for delay, 2) payment of money or damages arising from work done pursuant to this Agreement, and/or 3) payment of an amount disputed by the CITY under this Agreement. A summary of the provisions of Public Contract Code Section 9204 is as follows:

1. CO
NTRACTOR must send a claim to the CITY for a time extension, payment for work not in the Agreement, or payments disputed by the CITY by registered mail or certified mail with return receipt requested.

2. The CITY must respond within 45 days as to which claims are disputed and undisputed.

3. If claim remains in dispute, CONTRACTOR may request informal meet and confer meeting with the CITY.

STANDARD PUBLIC WORKS AGREEMENT NO. 4224

4. After meet and confer, a disputed claim r emaining shall be submitted to non- binding mediation.

5. All undisputed claims shall be paid within 60 days.

SECTION 15. TERMINATION.
15 .1. Termination for Convenience.

T
he CITY may terminate this Agreement , in whole or in part, with thirty ( 30) days’ written notice to CONTRACTOR when it is in the CITY’s best interest. CONTRACTOR shall be paid its costs, including Agreement close-out costs, and profit on work performed up to the time of termination. CONTRACTOR shall promptly submit its termination claim to the CITY to be paid the CONTRACTOR. If CONTRACTOR has any property in its possession belonging to the CITY, CONTRACTOR will account for the same, and dispose of it in the manner the CITY directs. CONTRACTOR may terminate this Agreement, in whole, with ninety (90) days’ written notice to the CITY.
15 .2 Termination for Default.

If a
t any time CONTRACTOR is determined to be in material breach of the Agreement, a Notice of Potential Breach of Agreement shall be prepared by the CITY, and will be served upon CONTRACTOR and its sureties. If CONTRACTOR continues to neglect or refuses to comply with the Agreement or with the Notice of Potential Breach of Agreement to the satisfaction of the CITY within the time specified in such Notice, the CITY shall have the authority to terminate the Agreement for this Project. 1 5.3 Waiver of Remedies for any Breach.

I
n the event that the CITY elects to waive its remedies for any breach by CONTRACTOR of any covenant, term or condition of this Agreement , such waiver by the CITY shall not limit the CITY’s remedies for any succeeding breach of that or of any other term, covenant, or condition of the Agreement.

SECTION 16. CONTRACTOR'S FAILURE TO PROCURE COMPLETION OF

PROJECT
I
n the event CONTRACTOR fails to furnish tools, equipment, or labor in the necessary quantity or quality, or fails to prosecute the work or any part thereof contemplated by this Agreement in a diligent and workmanlike manner, and if CONTRACTOR for a period of three (3) calendar days after receipt of written demand from the CITY or its designated representative to do so, fails to furnish tools, equipment, or labor in the necessary quantity or quality, and to prosecute its work and all parts thereof in a diligent and workmanlike manner, or after commencing to do so within said three (3) calendar days, fails to continue to do so; then the CITY may exclude CONTRACTOR from the premises, or any portion thereof, and take possession of said premises or any portion thereof, together with all

STANDARD PUBLIC WORKS AGREEMENT NO. 4224

material and equipment thereon, and may complete the work contemplated by this Agreement or any portion of said work, either by furnishing the tools, equipment, labor or material necessary, or by letting the unfinished portion of said work, or the portion taken over by the CITY to another contractor or by a combination of such methods. In any event, the procuring of the completion of said work, or the portion thereof taken over by the CITY, shall be a charge against CONTRACTOR, and may be deducted from any money due or becoming due to CONTRACTOR from the CITY, or CONTRACTOR shall pay the CITY the amount of said charge, or the portion thereof unsatisfied. The sureties provided for under this Agreement shall become liable for payment should CONTRACTOR fail to pay in full any said cost incurred by the CITY.

SECTION 17. COMPLIANCE WITH APPLICABLE LAWS
CO
NTRACTOR hereby promises and agrees to comply with all provisions of all applicable state and federal laws in connection with the performance of its obligations under this Agreement.

SECTION 18. NOTICE OF COMPLETION
U
pon completion of the PROJECT and acceptance of same by the City Council, the CITY shall have cause to be recorded a Notice of Completion with the office of the Los Angeles County Recorder; and, after thirty -five (35) days from the date said Notice of Completion is recorded, the Director of Finance of CITY shall release the funds retained pursuant to SEC. 4 hereof; provided there have been no mechanics’ liens or stop notices filed against said work which have not been paid, withdrawn or eliminated as liens against said work.

SECTION 19. AUTHORITY
A
ny person executing this Agreement on behalf of CONTRACTOR warrants and represents that he or she has the authority to execute this Agreement on behalf of CONTRACTOR and has the authority to bind CONTRACTOR to the performance of its obligations hereunder.

SECTION 20. ENTIRE AGREEMENT
T
his Agreement, including the Agreement Documents and any other documents incorporated herein by specific reference, represents the entire and integrated Agreement between the CITY and the CONTRACTOR. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Agreement.

SECTION 21. ATTORNEY’S FEES AND COSTS

STANDARD PUBLIC WORKS AGREEMENT NO. 4224

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation.

All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

SECTION 22. INDEPENDENT CONTRACTOR
CO
NTRACTOR is and shall at all times remain as to the CITY , a wholly independent CONTRACTOR. Neither the CITY , nor any of its officers, employees or agents shall have control over the conduct of CONTRACTOR or any of CONTRACTOR’S officers, employees or agents, except as herein set forth. CONTRACTOR shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the CITY , nor shall the CITY officers, employees or agents be deemed the officers, employees, or agents of CONTRACTOR as a result of this Agreement.

SECTION 23. NOTICE
A
ll notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered via e- mail (an “Electronic Notice” as further defined below), personally or on the second (2nd) business day after the deposit thereof in the United States mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice:

STANDARD PUBLIC WORKS AGREEMENT NO. 4224

To the CITY: City of Montebello
Attn: Raul Alvarez, City Manager
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887-1200
Email: [email protected]
With copy to: City of Montebello – Department of Public Works Attn: Cesar Roldan
1600 West Beverly Boulevard
Montebello, CA 90640
(323) 887-1462
Email: [email protected]
To CONTRACTOR: Copp Contracting, Inc.

Attn: Ezekiel A. Copp, President
6751 Stanton Avenue
Buena Park, CA 90621
(714) 522-7754
An electronic communication (“ Electronic Notice ”) shall be de emed written notice for purposes of this section if sent to the electronic mail address specified above. Electronic Notice shall be deemed received at the time the party sending Electronic Notice receives verification of receipt by the receiving party. Any party receiving Electronic Notice may request and shall be entitled to receive the notice on paper, in a nonelectronic form.

SECTION 24. PROHIBITION AGAINST ASSIGNMENT
T
he experience, knowledge, capability and reputation of CONTRACTOR, its principals and employees were a substantial inducement for the CITY to enter into this Agreement. Neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of the CITY. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of CONTRACTOR, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release CONTRACTOR or any surety of CONTRACTOR of any liability hereunder without the express consent of the CITY.

SECTION 25. CUMULATIVE REMEDIES
T
he provisions of this Agreement are cumulative and in addition to and not in limitation of any rights or remedies available to the CITY.

SECTION 26. COUNTERPARTS

STANDARD PUBLIC WORKS AGREEMENT NO. 4224

This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. [SIGNATURE PAGE TO FOLLOW]
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed on the date next to their respective officers duly authorized signatures in that behalf.

CITY OF MONTEBELLO
(“CITY”)
B
y: ___________________________________
Raul Alvarez, City Manager
D
ate: _________________________________
A
TTEST:
___
__________________________________
Christopher Jimenez, City Clerk
APPR

OVED AS TO FORM
___
____________________________________
Arnold M. Alvarez-Glasman, City Attorney
COPP CONTRACTING, INC.
(“CONTRACTOR”)
B
y:______________________________
Ezekiel A. Copp, President
D
ate: ___________________________
EXH
IBITS:
• Exhibit A – Insurance Requirements
• Exhibit B – Performance Bond
• Exhibit C – Labor and Materials Payment Bond

E
XHIBIT “A”

INSURANCE REQUIREMENTS
O
n or before beginning any of the work called for by any term of this Agreement , CONTRACTOR, at its own cost and expense, shall carry, maintain for the duration of this Agreement, and provide proof thereof that is acceptable to the CITY of its procurement of the insurance specified below from insurers and under forms of insurance satisfactory in all respects to the CITY. Such insurance shall not be in derogation of CONTRACTOR’s obligations to provide indemnity under this Agreement.

1. Comprehensive General Liability and Automobile Liability Insurance Coverage.

CO
NTRACTOR shall carry and maintain Comprehensive General Liability and Automobile Liability Insurance which provides the following:

M
inimum coverage: Bodily injury limits of $ 2,000,000 for each person and $2 ,000,000 for each occurrence; property damage limits of $2 ,000,000 for each occurrence, $5,000,000 aggregate.

P
roducts/Completed Operations Hazard Insurance in an amount of not less than FIVE MILLION DOLLARS ($5,000,000);
A
combined single limit policy with aggregate limits in an amount of not less than Five MILLION DOLLARS ($5,000,000) shall be considered equivalent to the said required minimum limits set forth herein above.

I
f a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned real property and automobiles. Insurance coverage shall not be subject to any type of pollution exclusion or owned property exclusions.

2. Automobile Liability.

CO
NTRACTOR shall carry and maintain Automobile Liability Insurance which provides a minimum coverage of at least $5,000,000 per accident for bodily injury and property damage.

3. Worker's Compensation.

CO
NTRACTOR shall carry and maintain worker’s compensation in the amount of $1,000,000 as required by the California Labor Code for all persons employed directly or indirectly in connection with this Agreement by CONTRACTOR. To the extent that

CONTRACTOR utilizes any SUB-CONTRACTOR for the performance of any part of the work under this Agreement , CONTRACTOR shall require and assure that such SUB- CONTRACTOR also carry and maintain worker’s compensation as required by the California Labor Code for all persons directly or indirectly in connection with this Agreement.

4. Additional Insureds.

The CITY, its officers, agents and employees must be named as additional insureds or as additional loss payees in all insurance policies required by this Agreement . An endorsement to this effect shall be delivered to the CITY prior to the commencement of any work. Satisfaction of any deductible requirement shall be the responsibility of CONTRACTOR. Such insurance shall be primary and noncontributory with any other insurance maintained by the CITY.

5. Notice of Cancellation.

CONTRACTOR agrees to oblige its insurance agent or broker and insures to provide CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

6. Severability Clause.

Each of the policies of insurance shall contain a clause substantially as follows:

The insurance afforded by this policy applies separately to each insured against whom a claim or suit is made, or suit is brought, except with respect to the limit of the insurer's liability.

7. Qualifications of Insurer.

All policies of insurance shall be issued by an insurance company acceptable to the CITY and authorized to issue said policy in the State of California.

8. Approval of Insurer.

The insurance carrier providing the insurance shall be chosen by CONTRACTOR subject to approval by the CITY, provided that such approval shall not be unreasonably withheld.

9. Payment of Premiums.

All premiums on insurance policies shall be paid by CONTRACTOR making payment, when due, directly to the insurance carrier, or in a manner agreed to by the CITY.

10. Evidence of Insurance and Claims.

CONTRACTOR shall provide certificates of insurance to the CITY as evidence of

insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. The CITY ’s Risk Manager must approve insurance certificates and endorsements prior to commencement of performance. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. The CITY reserves the right to require complete, certified copies of all required insurance policies, at any time.

(Use of City Bond Form is Required)

EXHIBIT “B”

PERFORMANCE BOND

PUBLIC WORK
(CALIFORNIA)

KNOW ALL MEN BY THESE PRESENTS:

WHEREAS, the Principal and the City of Montebello (“ Obligee”) have entered into a written Agreement, hereinafter called the Agreement , a copy of which is or may be attached hereto, dated the ______ day of ____________________, ______ referred to and made a part hereof for __________________________________________________________________________ and all appurtenant work in accordance with Project No. , which agreement requires the Principal to provide Obligee with this bond.

NOW THEREFORE, we, _______________________________________, as Principal, and ___________________________________________, a corporation organized under the laws of _________________________, and duly authorized to transact business in the State of California, as Surety, are held firmly bound unto the City of _____________________________, as Obligee, in the sum of _________________________________________________________________ Dollars ($_______________________), lawful money of the United States of America, for the payment whereof well and truly to be made the Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

The address at which the Surety may be served with notices, papers and other documents is:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________

The address at which the Principal may be served with notices, papers and other documents is:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________

The condition of the foregoing obligation is such that if the Principal, his or its heirs, executors, administrators, successors or assigns, and each of his or its SUB -CONTRACTORs shall well and truly perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of said Agreement, and during the life of any guaranty required under the Agreement, and shall also well and truly perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of any and all duly authorized modifications of said Agreement that may hereafter be made, then this obligation shall be void; otherwise it shall be and remain in full force and effect.

As part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by the obligee in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the agreement or to the work to be performed thereunder or the

specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the agreement or to the work or to the specifications.

This document is signed by the respective parties on the dates next to their names.

Principal

By: __________________________________

Title: ________________________________

Surety

By: __________________________________

Title: ________________________________

Date: ________________________________

Date: ________________________________

I declare under penalty of perjury under the laws of the State of California that the contents of the above Faithful Performance Bond are true and correct, and that I have been duly authorized to sign this Faithful Performance Bond on behalf of Surety. This Declaration is signed on , in the City of , State of California.

--OR--

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document

State of California )
)
County of ___________________________ )

On ______________ before me, ____________________________________(here insert name and title of the officer), personally appeared
___________________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature __________________________________ (Seal)

-- AND –

(Proof of signature authorization or power of attorney must be attached)

APPROVED AS TO FORM:

_________________________
City Attorney

(Use of City Bond Form is Required)
E
XHIBIT “C”
Labor and Materials Payment Bond

PUBLIC WORK (CALIFORNIA)
KN
OW ALL MEN BY THESE PRESENTS:

W
HEREAS, ________________________________________, as Principal, has entered into an Agreement dated ___________________, _____, (the " Agreement") with the City of _____________________________ (Obligee) referred to and made a part hereof to perform the following work of public improvement, to wit:
________________________________________________________________________________ ________________________________________________________________________________ ____________________________________________________________________and all appurtenant work in accordance with the plans and specifications for Project No._______, which requires Principal to file this bond to secure claims made under Civil Code Sections 9550-9554..

N
OW THEREFORE, we, ____________________________________, as Principal, and ___________________________________________, a corporation organized under the laws of ______________________ and duly authorized to transact business in the State of California, as Surety, are held firmly bound unto the City of _____________________________, as Obligee, and all SUB-CONTRACTORs, laborers, material persons and other persons employed in the performance of the referenced agreement, in the sum of
_________________________________________________ Dollars ($_______________________), lawful money of the United States of America, which is 100% of the amount of the Agreement, for the payment whereof well and truly to be made the Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

The addr
ess at which the Surety may be served with notices, papers and other documents is:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ The addr
ess at which the Principal may be served with notices, papers and other documents is:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ I
f the above bounden Principal, his or its heirs, executors, administrators, successors, assigns, or any of his or its SUB -CONTRACTORs, fails to pay for any materials, provisions, provender, or other supplies, or teams, implements or machinery, used in, upon, for or about the performance of the work a greed to be done, or for any work or labor to persons named in Section 9100 of the Civil Code, or for amounts due under the Unemployment Insurance Code with respect to such work or labor performed under the Ag reement, or for any amounts required to be deducted, withheld and paid over to the Employment Development Department from the wages of employees of the CONTRACTOR and SUB-CONTRACTORs pursuant to Section 13020 of the Unemployment Insurance Code, then the Surety on this bond will pay the same, in an amount not exceeding the sum specified in this bond, and also, in case suit is brought upon this bond, a reasonable attorney's

fee, which shall be awarded by the court to the prevailing party in said suit, said attorney's fee to be taxed as costs in said suit and to be included in the judgment herein rendered.

As part of the obligation secured hereby, the Surety shall not be exonerated or released from the obligation of the bond by any change, alteration, or modification in or of any Agreement , plans, specifications, or agreement pertaining or relating to any scheme or work of improvement or pertaining or relating to the furnishing of labor, materials, or equipment therefor, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme of work of improvement, nor by any rescission or attempted rescission of the Agreement, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such Agreement or agreement, or under the bond, nor, where the bond is given for the benefit of claimants, by any fraud practiced by any person other than the claimant seeking to recover on the bond.

This bond shall inure to the benefit of any and all persons, companies and corporations named in Civil Code Section 9100 so as to give them a right of action in a suit on this bond.

This bond is executed for the purpose of complying with the laws of the State of California designated as Title 3, Chapter 5, Payment Bond, commencing with Section 9550 of the Civil Code of the State of California and all amendments thereto, and shall inure to the benefit of any of the persons named in Section 9100 of the Civil Code of the State of California.

This document is signed by the respective parties on the dates next to their names.

Principal

By: _________________________________

Title: ________________________________

Surety

By: _________________________________

Title: ________________________________

Date: ________________________________

Date: ________________________________

I declare under penalty of perjury under the laws of the State of California that the contents of the above Labor and Materials Payment Bond are true and correct, and that I have been duly authorized to sign this Labor and Materials Payment Bond on behalf of Surety. This Declaration is signed on ______ , in the City of _____, State of California.

--OR--

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document

State of California )
)
County of ___________________________ )

On ______________ before me, ____________________________________(here insert name and title of the officer), personally appeared
___________________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature __________________________________ (Seal)

-- AND –

(Proof of signature authorization or power of attorney must be attached)

APPROVED AS TO FORM:

________________________
City Attorney

Base Bid Schedule
Item No. Description EST. QTY Unit UNIT PRICE Extended
Amount UNIT PRICE Extended Amount UNIT PRICE Extended
Amount UNIT PRICE Extended
Amount UNIT PRICE Extended
Amount UNIT PRICE Extended
Amount UNIT PRICE Extended
Amount UNIT PRICE Extended
Amount UNIT PRICE Extended
Amount UNIT PRICE Extended Amount UNIT PRICE Extended
Amount UNIT PRICE Extended Amount UNIT PRICE Extended
Amount UNIT PRICE Extended
Amount
1 Mobilization 1 LS 25,000.00 $ 25,000.00$ 21,500.00 $ 21,500.00$ 21,000.00 $ 21,000.00$ 42,000.00 $ 42,000.00$ 16,000.00 $ 16,000.00$ 28,750.00$ 28,750.00$ 27,000.00 $ 27,000.00$ 4,625.00$ 4,625.00$ 73,683.00 $ 73,683.00$ 35,000.00 $ 35,000.00$ 44,000.00 $ 44,000.00$ 24,476.00 $ 24,476.00$ 25,000.00 $ 25,000.00$ 64,500.00 $ 64,500.00$ 2 Traffic Control 1 LS 24,000.00 $ 24,000.00$ 3,500.00$ 3,500.00$ 42,000.00 $ 42,000.00$ 29,000.00 $ 29,000.00$ 79,605.50 $ 79,605.50$ 202,263.00 $ 202,263.00 $ 25,000.00 $ 25,000.00$ 22,418.00 $ 22,418.00$ 35,000.00 $ 35,000.00$ 10,000.00 $ 10,000.00$ 38,000.00 $ 38,000.00$ 42,385.00 $ 42,385.00$ 7,500.00$ 7,500.00$ 48,000.00 $ 48,000.00$ 3 Implementation of BMPs 1 LS 3,000.00$ 3,000.00$ 400.00$ 400.00$ 5,000.00$ 5,000.00$ 2,000.00$ 2,000.00$ 5,000.00$ 5,000.00$ 13,800.00$ 13,800.00$ 1,500.00$ 1,500.00$ 5,106.25$ 5,106.25$ 8,000.00$ 8,000.00$ 5,000. 00$ 5,000.00$ 5,000.00$ 5,000.00$ 12,048.00 $ 12,048.00$ 5,000.00$ 5,000.00$ 10,500.00 $ 10,500.00$ 4 Remove (Grind) AC Pavement to
uniform depth. Full Street Width.

Depth of 2"
130000 SF 0.60$ 78,000.00$ 0.60$ 78,000.00$ 0.57$ 74,100.00$ 0.58$ 75,400.00$ 0.65$ 84,500.00$ 0.56$ 72,800.00$ 0.60$ 78,000.00$ 0.97$ 125,970.00 $ 0.50$ 65,000.00$ 0.70$ 91,000.00$ 0.55$ 71,500.00$ 1.10$ 143,000.00$ 0.50$ 65,000.00$ 0.70$ 91,000.00$ 5 Construct 2" AC Overlay. C2 PG 64-
10 Driveway
1571 TON 135.00$ 212,085.00 $ 110.82$ 174,098.22$ 141.75$ 222,689.25 $ 129.00$ 202,659.00 $ 105.00$ 164,955.00 $ 148.00$ 232,508.00 $ 154.06$ 242,028.26 $ 146.82$ 230,655.79 $ 127.00$ 199,517.00 $ 127.00$ 199,517.00$ 120.00$ 188,520.00 $ 142.26$ 223,490.46$ 118.00$ 185,378.00 $ 136.50$ 214,441.50 $ 6 Construction Survey & Monument
Restoration
1 LS 5,000.00$ 5,000.00$ 2,300.00$ 2,300.00$ 13,500.00 $ 13,500.00$ 14,000.00 $ 14,000.00$ 3,500.00$ 3,500.00$ 14,700.00$ 14,700.00$ 10,000.00 $ 10,000.00$ 44,000.00 $ 44,000.00$ 14,000.00 $ 14,000.00$ 7,750.00$ 7,750.00$ 12,700.00 $ 12,700.00$ 14,458.00 $ 14,458.00$ 2,500.00$ 2,500.00$ 14,000.00 $ 14,000.00$ 7 Replace Traffic Striping, Markings,
and Curb Painting
1 LS 18,000.00 $ 18,000.00$ 23,900.00 $ 23,900.00$ 24,500.00 $ 24,500.00$ 25,000.00 $ 25,000.00$ 50,000.00 $ 50,000.00$ 30,500.00$ 30,500.00$ 27,500.00 $ 27,500.00$ 31,366.50 $ 31,366.50$ 28,000.00 $ 28,000.00$ 24,000.00 $ 24,000.00$ 23,000.00 $ 23,000.00$ 49,359.00 $ 49,359.00$ 35,000.00 $ 35,000.00$ 22,150.00 $ 22,150.00$ 8 Install Public Improvement Project
Signs
1 EA 1,000.00$ 1,000.00$ 1,200.00$ 1,200.00$ 1,000.00$ 1,000.00$ 800.00$ 800.00$ 1,200.00$ 1,200.00$ 4,600.00$ 4,600.00$ 1,000.00$ 1,000.00$ 1,875.00$ 1,875.00$ 12,000.00 $ 12,000.00$ 1,500.00$ 1,500.00$ 3,200.00$ 3,200.00$ 10,241.00 $ 10,241.00$ 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 9 Adjust Existing Manhole Cover to
Finished Grade
4 EA 1,350.00$ 5,400.00$ 2,800.00$ 11,200.00$ 2,750.00$ 11,000.00$ 2,700.00$ 10,800.00$ 800.00$ 3,200.00$ 2,400.00$ 9,600.00$ 1,800.00$ 7,200.00$ 11,550.00 $ 46,200.00$ 2,500.00$ 10,000.00$ 2,600.00$ 10,400.00$ 1,425.00$ 5,700.00$ 2,771.00$ 11,084.00$ 1,750.00$ 7,000.00$ 1,945.00$ 7,780.00$ 10 Adjust Existing Valve Cover to
Finished Grade
6 EA 1,200.00$ 7,200.00$ 1,000.00$ 6,000.00$ 1,050.00$ 6,300.00$ 1,000.00$ 6,000.00$ 125.00$ 750.00$ 2,400.00$ 14,400.00$ 150.00$ 900.00$ 6,567.00$ 39,402.00$ 1,800.00$ 10,800.00$ 1,900.00$ 11,400.00$ 575.00$ 3,450.00$ 2,036.17$ 12,217.02$ 500.00$ 3,000.00$ 2,200.00$ 13,200.00$ 11 Adjust Existing Utility Cover to
Finished Grade
2 EA 1,200.00$ 2,400.00$ 1,000.00$ 2,000.00$ 1,050.00$ 2,100.00$ 1,100.00$ 2,200.00$ 800.00$ 1,600.00$ 2,400.00$ 4,800.00$ 2,000.00$ 4,000.00$ 2,189.00$ 4,378.00$ 2,500.00$ 5,000.00$ 2,800.00$ 5,600.00$ 575.00$ 1,150.00$ 5,542.00$ 11,084.00$ 1,000.00$ 2,000.00$ 1,400.00$ 2,800.00$ 12 Remove and Replace Exisiting Curb
Ramp (SSPWC 111-5)
1 EA 8,900.00$ 8,900.00$ 9,500.00$ 9,500.00$ 11,500.00 $ 11,500.00$ 9,000.00$ 9,000.00$ 9,000.00$ 9,000.00$ 14,000.00$ 14,000.00$ 9,700.00$ 9,700.00$ 17,135.00 $ 17,135.00$ 14,000.00 $ 14,000.00$ 10,500.00 $ 10,500.00$ 13,300.00 $ 13,300.00$ 9,000.00$ 9,000.00$ 8,000.00$ 8,000.00$ 11,500.00 $ 11,500.00$ 13 Construct new Curb Ramp (SSPWC
111-5)
5 EA 8,900.00$ 44,500.00$ 9,200.00$ 46,000.00$ 11,000.00 $ 55,000.00$ 8,900.00$ 44,500.00$ 8,000.00$ 40,000.00$ 17,800.00$ 89,000.00$ 9,700.00$ 48,500.00$ 68,543.20 $ 342,716.00 $ 10,000.00 $ 50,000.00$ 10,500.00 $ 52,500.00$ 9,000.00$ 45,000.00$ 7,500.00$ 37,500.00$ 10,000.00 $ 50,000.00$ 17,000.00 $ 85,000.00$ TOTAL 434,485.00 $ TOTAL 379,598.22$ TOTAL 489,689.25 $ TOTAL 463,359.00 $ TOTAL 459,310.50 $ TOTAL 731,721.00 $ TOTAL 482,328.26 $ TOTAL 915,847.54 $ TOTAL 525,000.00 $ TOTAL 464,167.00$ TOTAL 454,520.00 $ TOTAL 600,342.48$ TOTAL 398,378.00 $ TOTAL 587,871.50 $ Bid Alternative Schedule
Item No. Description EST. QTY Unit UNIT PRICE Extended
Amount UNIT PRICE Extended Amount UNIT PRICE Extended
Amount UNIT PRICE Extended
Amount UNIT PRICE Extended
Amount UNIT PRICE Extended
Amount UNIT PRICE Extended
Amount UNIT PRICE Extended
Amount UNIT PRICE Extended
Amount UNIT PRICE Extended Amount UNIT PRICE Extended
Amount UNIT PRICE Extended Amount UNIT PRICE Extended
Amount UNIT PRICE Extended
Amount
1 Mobilization 1 LS 25,000.00 $ 25,000.00$ 26,000.00 $ 26,000.00$ 45,000.00 $ 45,000.00$ 12,000.00 $ 12,000.00$ 20,000.00 $ 20,000.00$ 8,625.00$ 8,625.00$ 18,650.00 $ 18,650.00$ 4,625.00$ 4,625.00$ 60,117.00 $ 60,117.00$ 30,000.00 $ 30,000.00$ 25,000.00 $ 25,000.00$ 9,639.00$ 9,639.00$ 30,000.00 $ 30,000.00$ 42,000.00 $ 42,000.00$ 2 Traffic Control 1 LS 24,000.00 $ 24,000.00$ 2,000.00$ 2,000.00$ 15,000.00 $ 15,000.00$ 72,000.00 $ 72,000.00$ 25,000.00 $ 25,000.00$ 19,550.00$ 19,550.00$ 15,000.00 $ 15,000.00$ 21,175.00 $ 21,175.00$ 29,000.00 $ 29,000.00$ 30,000.00 $ 30,000.00$ 18,500.00 $ 18,500.00$ 12,048.00 $ 12,048.00$ 7,500.00$ 7,500.00$ 34,000.00 $ 34,000.00$ 3 Implementation of BMPs 1 LS 3,000.00$ 3,000.00$ 300.00$ 300.00$ 5,000.00$ 5,000.00$ 2,000.00$ 2,000.00$ 10,000.00 $ 10,000.00$ 6,325.00$ 6,325.00$ 1,500.00$ 1,500.00$ 7,231.00$ 7,231.00$ 8,000.00$ 8,000.00$ 1,533.00$ 1,533.00$ 5,000.00$ 5,000.00$ 2,410.00$ 2,410.00$ 2,500.00$ 2,500.00$ 12,000.00 $ 12,000.00$ 4 Remove (Grind) AC Pavement to
uniform depth. Parking Lot. Depth of
2"
219650 SF 0.60$ 131,790.00 $ 0.76$ 166,934.00$ 0.57$ 125,200.50 $ 0.64$ 140,576.00 $ 0.75$ 164,737.50 $ 0.70$ 153,755.00 $ 0.67$ 147,165.50 $ 0.60$ 131,570.35 $ 0.50$ 109,825.00 $ 0.85$ 186,702.50$ 0.70$ 153,755.00 $ 0.90$ 197,685.00$ 0.62$ 136,183.00 $ 0.70$ 153,755.00 $ 5 Construct 2" AC Overlay. C2 PG 64-

10. Parking Lot
2654 TON 135.00$ 358,290.00 $ 130.00$ 345,020.00$ 141.75$ 376,204.50 $ 129.00$ 342,366.00 $ 120.00$ 318,480.00 $ 156.00$ 414,024.00 $ 160.00$ 424,640.00 $ 139.09$ 369,144.86 $ 127.00$ 337,058.00 $ 127.00$ 337,058.00$ 145.00$ 384,830.00 $ 160.48$ 425,913.92$ 129.00$ 342,366.00 $ 152.65$ 405,133.10 $ TOTAL 542,080.00$ TOTAL 540,254.00$ TOTA L 566,405.00$ TOTAL 568,942.00$ TOTAL 538,217.50$ TOTAL 602,279.00$ TOTAL 606,955.50$ TOTAL 533,746.21$ TOTAL 544,000.00$ TOTAL 585,293.50$ TOTA L 587,085.00$ TOTAL 647,695.92$ TOTA L 518,549.00$ TOTAL 646,888.10$ Terra Pave inc Toro Enterprises incLMT Enterprises inc Mission Paving and Sealing Inc Onyx Paving Co S equel Contractors Inc Sully-Miller Contracting Co Superior Paving CoAll American Asphalt Copp Contracting Inc Dash Construction Excel Paving Gentry Bros Inc Hardy & Harper Inc Attachment B - Bid Results

ITEM # 11

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director

SUBJECT: APPROVE AMENDMENT NO. 10 TO PROFESSIONAL SERVICES AGREEMENT NO. 3066 WITH INFRASTRUCTURE ENGINEERS, A

BOWMAN COMPANY FOR PROJECT MANAGEMENT SERVICES

DATE: September 11, 2024

RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve Amendment No. 10 to Agreement No. 3066 with Infrastructure Engineers, a Bowman Company, for Project Management Services for a not-to-exceed amount of $149,760; and,

2. Authorize the City Manager to execute Amendment No. 10; and,

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Staff is seeking City Council’s approval of Amendment No. 10 to Professional Services Agreement No. 3066 with Infrastructure Engineers in the amount of $149,760. This amendment and increase in total contract amount is requested to assist staff manage upcoming federal, state, and local-funded construction projects. These additional services included in the scope of work of Amendment No.10 will be funded utilizing Gas Tax funds (Fund 200). There is sufficient funding in the adopted Fiscal Year 2024-25 Capital Improvement Program budget for this contract amendment. Therefore, no budget amendment is needed.

BACKGROUND/DISCUSSION:

The City executed Agreement No. 3066 in March of 2015 with Infrastructure Engineers, a Bowman Company. On April 9, 2024, the City executed Amendment No. 9 to this

CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 11, 2024

agreement to provide a broad range of Public Works inspection and traffic engineering services. The reason for Amendment No. 10 to Agreement No. 3066 comes from a departmental need to manage several construction projects that are under design and for projects that are in the bidding phase for construction.

The specific focus of the Project Manager is to assist staff with the management and delivery of the California Department of Transportation's (Caltrans) portfolio of transportation improvement projects. The project manager utilizes Catrans’ Project Development Procedure Manual (PDPM) and Local Assistance Procedures Manual (LAPM) as the framework of policies and procedures for managing federal and state highway improvement projects.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff is recommending City Council approve Amendment No. 10 to Professional Services Agreement No. 3066 with Infrastructure Engineers, a Bowman Company for project management services for a not-to-exceed amount of $149,760; and authorize the City Manager to execute the Amendment.

ATTACHMENT(S)

1. Attachment A - Amendment No. 10 - Infrastructure Engineers a Bowman Company

CITY OF MONTEBELLO
AMENDMENT NO. 10
TO ENGINEERING SERVICES AGREEMENT NO. 3066

WITH INFRASTRUCTURE ENGINEERS , A BOWMAN COMPANY
This Amendment No. 10 to the Agreement No. 3066 ("Amendment No. 10"), is made and entered into thi s 11th day of September 2024, ("Effective Date") by and between the City of Montebello, a California municipal corporation, (hereinafter referred to as the "City") and Infrastructure Engineers, a Bowman Company ("Consultant"). The City and the Consultant are sometimes hereinafter individually referred to as a "Party" and jointly as the "Parties."

RECITALS
WHEREAS, the City awarded Agreement No. 3066 (the “Agreement”) to the Consultant on March 22, 2015, based on its qualifications subsequent to a competitive selection process; and
WHEREAS, on or about March 22, 2018, the Parties extended the Agreement for an additional one (1) year term via the First Amendment; and WHEREAS, on or about March 22, 2019, the Parties again extended the Agreement for an additional one (1) year term via the Second Amendment; and WHEREAS, on or about December 18, 2019, the Parties amended the Agreement adding services for the implementation of the street improvement bond funded program known as "Paving the Way" (Fiscal Year 2019/2020) to this Agreement via the Third Amendment; and WHEREAS, on or about March 25, 2020, the Parties amended the Agreement to be on a month-to-month basis via the Fourth Amendment; and
WHEREAS, on or about August 12, 2020, the Parties amended the Agreement adding services for the implementation of the street improvement bond funded program also known as "Paving the Way" (Fiscal Year 2020/2021 and 2021/2022) to the Agreement via the Fifth Amendment; and
WHEREAS, on or about January 13, 2021, the Parties amended the Agreement modifying the monthly retainer fee for engineering staff augmentation services via the Sixth Amendment; and
WHEREAS, on or about May 12, 2021, the Parties amended the Agreement modifying the compensation for services relating to the Paving the Way Program and the Montebello Boulevard Active Transportation (ATP) Program Project via the Seventh Amendment; and WHEREAS, on or about May 12, 2021, the Parties amended the Agreement modifying the compensation for services via the Eighth Amendment; and

ATTACHMENT A

AMENDMENT NO. 10 TO AGREEMENT NO. 3066

WHEREAS, on or about April 9, 2024, the Parties amended the Agreement to revise the compensation, scope of work (the “Professional Services”) and term—allowing for separate three- year (3-year) terms to apply each new services to be provided under the new Scope of Work upon the issuance of a Notice to Proceed from the City to the Consultant; and WHEREAS, Section 24 of the Agreement provides that the Party may agree in writing to amend the Agreement upon such terms and conditions as mutually agreed to by the Parties.

NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the receipt adequacy of which is expressly acknowledged by the Parties, the Parties agree to amend the Agreement as follows:

AMENDMENTS
SECTION 1. Section 1, "Services/Compensation," is deleted in its entirety and replaced to read as follows:
"Section 1. SERVICES / COMPENSATION.

A. All terms, conditions, requirements, and provisions of the Scope of Services set forth fully in Exhibit "A" hereto ("Professional Services 2024/25"), and hereby incorporated fully herein by this reference, and shall be binding on the Parties.

B. Consultant shall provide to City only those Professional Services that are set forth fully in Exhibit "A" hereto and incorporated fully herein by this reference unless modified in accordance with Section 24 of the Agreement.

C. Consultant shall be compensated for performance of only those Professional Services set forth in Exhibit "A" in accordance with the Hourly Rate Schedule attached hereto as Exhibit "B" and incorporated fully herein by this reference ("Compensation"). The annual cost shall not exceed $521,560, five-hundred and twenty-one thousand and five-hundred and sixty. Consultant shall provide an itemized billing statement to the City at the end of each month for Professional Services performed. Consultant shall not incur fees or costs which are outside of the scope of the Professional Services, or which exceed the Compensation without the prior written consent of the City."
SECTION 2. S
ection 2, "Term," is deleted in its entirety and replaced to read as follows: "Section

2. TERM.

This Agreement shall commence upon issuance of the Notice to Proceed by the City (“Notice to Proceed”). Such term shall expire on July 1, 2025, unless terminated earlier by the same procedures as provided in Section 7 of the Agreement.”

AMENDMENT NO. 10 TO AGREEMENT NO. 3066

SECTION 3. All previous exhibits and attachments to the Agreement are deleted and replaced by the new Scope of Services 2024/25 (Exhibit "A") and Hourly Rate Schedule 2024/25 (Exhibit "B") attached hereto and incorporated herein.

SECTION 4. Except as expressly modified or supplemented by this Amendment No. 10, all other provisions of the Agreement and Amendments No. 1 to 9 (collectively part of the Agreement), shall remain unaltered and in full force and effect. In the event of conflict between the provisions of this Amendment No. 10 and the provisions of the Agreement, the provisions of this Amendment No. 10 shall control.
[END OF AMENDMENT NO. 10]
The “City”
City of Montebello,
a California municipal corporation
The “Consultant”
Infrastructure Engineers,
a Bowman Company
__________________________
R
aul Alvarez, City Manager
__________________________
Far
zad Dorrani, Principal of Operations
ATT
EST:
_________________________
C
hristopher Jimenez,
City Clerk
APPRO
VED AS TO FORM:
__________________________
A
rnold M. Alvarez-Glasman,
City Attorney

EXHI
BIT A

SCOPE OF SERVICES
2024/25

3060 Saturn Street, Suite 250, Brea, California 92821
P: 714.940.0100
infrastructure-engineers.com | bowman.com
July 30, 2024
Cesar Roldan
Director of Public Works
1600 West Beverly Blvd.

Montebello, CA 90640
RE: CIP Project Management Services
Dear Cesar:

Per City’s requested at our meeting this morning, we are pleased to submit this proposal to provide the CIP Project Management for the City of Montebello. The scope of the services includes project management for City of Montebello’s Capital Improvement Projects is based on a 16-hours per week for a duration of one year and it
To this point, we would like to propose the followi ng personnel who recently have worked for the City of Montebello. Attached please find resume for Sa ba Engineer, PE, for assisting the city with your CIP Management needs.

Our fee will be based on the hourly rate per our agreement and as detailed in the table below:

Position Number of Hours
For One Year
Hourly Rate Total
CIP Manager 832 $180 $149,760
Total $149,760
Please review this proposal including the current hourly rates for the position and please do not hesitate to contact me on my cell 949-375-6599, if you have any questions.

Thank you and look forward to continuing working with you and the city.

Masoud Sepahi, PE, GA LEED
Director of City Engineering & Construction Management Services Att.: 2024 Hourly Rate Sheet
Masoud Sepahi
Digitally signed by Masoud Sepahi
DN: C=US, [email protected], OU=Bowman, CN=Masoud
Sepahi
Location: Brea California
Reason: I am approving this document
Contact Info: [email protected]
Date: 2024.07.30 11:15:56-07'00'

EXHIBIT A

EXHI
BIT B

HOURLY RATE SCHEDULE
2024/25

HOURLY RATE SCHEDULE
(effective January 1, 2024)
General
3060 Saturn Street, Suite 250 | Brea, CA 92821 | Tel: 714.940.0100 | infrastructure-engineers.com | bowman.com Civil / Traffic Engineering
Project Manager $185
Principal Engineer $180
Senior Engineer $170
Senior Plan Check Engineer $175
Plan Check Engineer $165
Associate Engineer $155
Assistant Engineer $140
Engineering Associate $135
Engineering Assistant $115
GIS Analyst $150
CAD Manager $155
CAD Designer $110
CAD Technician $100
Engineering Technician $105
Principal Traffic Engineer $185
Senior Traffic Engineer $180
Traffic Engineer $155
Water / Wastewater / NPDES
Senior Water Engineer $175
Water Engineer $158
Program Manager (NPDES) $175
Inspector (NPDES) $115
Environmental Scientist $105
Land Surveying & Mapping
Project Manager $185
Licensed Land Surveyor $185
Survey Analyst $150
Survey Crew (2-person) $236
Survey Crew (2-person,
prevailing wage) $278
Community Development -
Environmental & Planning
Director $195
Project Manager $173
Planning Manager $167
Principal Planner $163
Planner III $153
Planner II $139
Planner I $129
Planning Technician $98
Environmental Specialist $175
Environmental Planner III $165
Environmental Planner II $155
Environmental Planner I $144
Environmental Technician $100
Fire Prevention
Fire Marshal $165
Fire Investigator $154
Fire Plans Examiner $140
Senior Fire Inspector $140
Fire Inspector $125
Counter Technician $105
Construction Management
Construction Manager $198
Resident Engineer $198
Schedule / Controller $173
Utilities Coordinator $158
Senior PW Observer / Inspector $148
Senior PW Observer / Inspector
(prevailing wages) $199
PW Observer / Inspector $135
PW Observer / Inspector
(prevailing wage) $179
Municipal Engineering
Interim City Manager $430
Assistant / Deputy City Manager $399
City Engineer $189
City Traffic Engineer $179
Deputy City Engineer $179
Deputy City Traffic Engineer $169
Plan Check Engineer $179
Plans Examiner $169
CIP Manager $180
Office Engineer $169
Associate Engineer $158
Engineering Associate $150
Engineering Assistant $140
Engineering Technician $136
Building & Safety
Building Official $175
Deputy Building Officer $155
Plan Check Engineer $165
Landscape Architect $155
Senior Certified Access Specialist $165
Certified Access Specialist $155
Senior Plans Examiner $145
Plans Examiner $135
Code Enforcement Manager $145
Code Enforcement Officer $130
Senior Building Inspector $135
Building Inspector $125
Grading Inspector $125
Counter Technician $105
Architectural Services
Director $200
Studio Manager $184
Senior Project Manager / Senior
Architect $176
Project Manager / Project
Architect $155
Senior Job Captain $126
Job Captain $105
Drafter $90
Program Management /
Public Outreach
Program Director $184
Web Designer $150
Media Specialist $145
Program Coordinator $135
Photographer $128
Outreach Specialist $125
Interpreter / Translator $125
Production Assistant $85
Fund Administrator $138
Labor Compliance Coordinator $105
Administrative & Clerical
Organizer / Supervisor $108
Administrative Assistant $90
Clerk Typist $80
Other Charges
Delivery $110
Mileage (current federal
guideline rate @ time of
billing) / mile
Travel Cost + 15%
Reimbursements Cost + 15%
Principal-in-Charge $365
Additional billing classifications may be added to the above list throughout the year as new positions are created. The above schedule is for straight time. Overtime will be charged at 1.5 times. Sundays and Holidays are charged at 2.0 times the standard time. Deposition and court appearances will be charged at 1.5 times the listed billing rates.

EXHIBIT B

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bowman.com
*Experience prior to joining the firm
Saba has over 34 years of experience as an engineer in municipal agencies including Monterey County and the cities of Los Angeles, Rialto, Grand Terrace and San Bernardino. As an Engineering Manager, Saba is responsible for overseeing and managing projects with different agencies to deliver the best possible product in a timely manner. Saba is experienced in Microsoft Office Suite, AutoCAD, Quatro Pro, Paradox and Primavera.

Experience
Acting City Engineer / CIP Manager / Construction Manager | City of Adelanto, CA (2022 - Present)
Worked as a City Engineer under the City Manager to manage Engineering Division of City of Adelanto. Worked with developers and Planning to provide conditions of approval for off site development. Oversight and management of Capital Improvement Program. Worked with other federal and state agencies for grant writing. Administered and managed different federal and state grants for the city.

Worked with other federal an state agencies to manage different projects for the city.

Attended all meetings including City Council Meeting. Managed engineering staff to provide inspection services, issuing encroachment and transportation permits.

Reviewed, approved grading, off-site improvements plans.

Acting Deputy Director of Public Works / City Engineer / Principal Civil Engineer | City of San Bernardino, CA* (2016 - 2022)
Worked as an Acting Deputy Director of Public Works / City Engineer under the Interim Public Works Director to manage Engineering Division of City of San Bernardino. Under general direction of the Interim Director, assisting in managing, supervising and coordinating activities and operations of the Public Works Department. As the Acting Deputy Director of Public Works, providing executive level support to the Director of Public Works. Worked as a Principal Civil Engineer in the capacity of City Engineer under the Public Works Director to manage Engineering Division of City of San Bernardino. Organized, directed, and reviewed operations and activities in the Engineering Division. Assumed responsibility for assignment, supervision and review of work of professional and technical employees. Oversight and management Capital Improvement Program (CIP). Approved plans and specifications for bid packages. Approved off site improvement plans for the private development. Prepared FY 17 / 18 CIP budget. Approved and signed record of survey.

Worked in partnership with San Bernardino County Transit Authority (SBCTA) to manage and oversee Redlands Passenger Rail Project, Downtown San Bernardino Passenger Rail Project, and Lilac to Rancho Double Track Project within the City of San Bernardino. Oversight and management of Real Property activities.

Public Works - Project Management Division | City of Irvine, CA* (2015 - 2016) Worked as a Consultant Project Manager to administer and coordinate the design and the construction of complex projects to final construction. Administered and Saba Engineer, MSCE, PE
City Engineer
Education
M.S. Civil Engineering, Georgia
Institute of Technology
B.S. Civil Engineering, N.E.D. University
of Engineering & Technology
Registrations
Professional Civil Engineer:

California (#55518)
Project Management Training Program
Certificate, City of Los Angeles

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bowman.com
coordinated the capital improvement plans, and to enforce contract compliance.

Prepared requests for proposal for design consulting services and surveying services.

Prepared bid packages and notice to invite bids to advertise projects to receive construction bids. Directed and participated in project development including definition of scope, confirmation of budget, generation of plans and specifications.

Coordinated the bidding process, and recommends approval and award of project.

Managed design consultants, monitor progress and reviewed their invoices for processing.

Department of Public Works | City of Grand Terrace, CA* (2015) Worked as a Senior Civil Engineer in management level reporting directly to the Interim City Manager to oversee and perform Public Works related duties. Planned, organized, controlled, managed and evaluated the work of capital projects engineering, survey and inspection units; with staff. Participated in establishing operational plans and initiatives to meet CIP goals and objectives; implemented plans, work programs, and project management processes / procedures to achieve division performance expectations; coordinates and integrates assigned functions and responsibilities to achieve optimal efficiency and effectiveness. Participated in developing and monitoring performance against the annual division operating budget and the city’s CIP budget. Provided professional and technical engineering support services, as well as transportation / traffic engineering support services relative to assigned area of responsibility and represent city as necessary at various meetings. Grant writing with 100% result of approved grant applications. Completed and submitted five year Capital Improvement Plan (CIP) and Capital Project Need Analysis (CPNA). Completed over due citywide street repair and storm drain maintenance. Managed National Pollution Discharge Elimination (NPDES) program.

Reviewed engineering plans to issue encroachment permits. Supervised Maintenance Staff to maintain city streets, parks, and municipal facilities and worked closely with the city maintenance staff to take care of daily maintenance issues and Community concerns. Planned, coordinated, supervised and participated in the activities of a major section of Community Development. Performed field inspections to provide final approval to the developers. Worked on annexation of new development to special street lighting and landscape districts. Worked on updating traffic circulation fee. Managed city fleet. Served as a Board Member for Oversight Committee for Successor Agency for former Redevelopment Agency.

Department of Public Works | County of Monterey, CA* (2012 - 2015) Worked as a Senior Civil Engineer on management level under the direction from the Director of Public Works on Capital Improvement Program (CIP) and to supervise, plan and organize Traffic Engineering, Encroachment Permit, Community Development and Transportation (Traffic Study Review to estimate traffic related fees) sections for the County of Monterey, Resource Management Agency, Department of Public Works Issued encroachment permits, imposing conditions of approval for Saba Engineer, MSCE, PE
City Engineer

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bowman.com
the developments, implementing different traffic related fees on developers and reviewing construction and building permit applications. Conducted environmental review and construction permit principles, procedures, and documents. Planned and evaluated the performance of assigned staff; establishes performance requirements and personal development targets; monitored performance and provided coaching for performance improvement and development; provided or recommended compensation and other rewards to recognize performance. Took disciplinary action, up to and including termination, to address performance deficiencies, subject to management concurrence, in accordance with the city’s human resources policies, Civil Service Rules and labor contract provisions. Performed long term planning, and worked with other sections, divisions and departments to coordinate assigned activities with other functions. Represented the Department to the public, the media, other agencies, developers, contractors, and consultants. Developed requests for proposals, screens and selects consultants, and administered contracts for consulting engineering and contract construction services. Prepared and administered the division budget; monitored and approved expenditures; prepared, submitted, coordinated and administered (or oversees same) grant applications for external funding of major projects. Attended and conducted staff, committee and related meetings and sessions Developed and maintain effective working relationships with other departments, other agencies, legislators, regulatory authorities, contractors and consultants, the public and others encountered in the course of work. Prepared effective reports correspondence and other written materials. Made effective oral presentations representing the department. Worked with Monterey County Community Housing Improvement Systems and Planning Association Inc. and County Economic Development Agency (formerly Redevelopment Agency) on several housing projects.

Department of Public Works | City of Rialto, CA* (2008 - 2011) Worked as a Principal Civil Engineer to run Capital Improvement Program (CIP) for City of Rialto, Department of Public Works to serve as a project manager on engineering project design and implementation; to ensure work quality and adherence to establish policies and procedures; and to provide complex assistance to the Public Works Director / City Engineer. Duties included to establish schedules and methods for providing engineering services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly plan, prioritize, assign, supervise, review and participates in the work of staff responsible for providing professional engineering services in the design and construction of Public Works projects vary in nature from street, sewer, storm drain, and water to building, renovation, park refurbishment, new parks, and monument signs. Supervised adequate staff and handling over 30 projects with construction cost ranging from few hundred thousand to 15 million. Negotiated right of way agreements, professional service agreements, and cooperative project agreements with other agencies like Caltrans, SANBAG and county of San Bernardino. Worked on major projects Saba Engineer, MSCE, PE
City Engineer

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bowman.com
like Pepper Avenue Extension, Metrolink Parking Lot Expansion, Fergusson Park Improvement, Fire Station 202 Construction, Foothill Boulevard Rehabilitation, Rails to Trails and Police Department Evidence Building. Represented the Department / Division and give presentations at public meetings. Located and obtained outside funding sources for public infrastructure projects through writing grant applications for various available grants. Assisted in planning, organizing and evaluating the functions and activities of the Engineering Division cooperative projects, plan review, capital improvement projects. Grant Writing with high result of approved grant applications.

Project Manager, Department of Public Works | City of Los Angeles, CA* (1999 - 2008) Worked as a Project Manager in Street Program. Managing multiple street projects in Harbor District and Central District and demonstrated the qualities of a good Project Manager such as good technical coordination, presentation skills, negotiations, construction management, oral and written communication skills and project planning and scheduling. Played very active role in preparing the Work Program Resource Requirements (WPRR). Worked with Department of Water and Power (Water System), Council Offices District 4 and 13 to deliver Silver Lake Reservoir Improvement Project Phase I, II and III.Worked with LADWP to utilize state funding for this project. Have processed paper work and invoices through LADWP . Worked with consultants, city Department of Transportation (LADOT), Metropolitan Transit Authority (MTA) and Caltrans to complete Commercial Street Widening Project.

Coordinated with Harbor Department, Port of Los Angeles, Port of Long Beach and Alameda Corridor Engineering Team to complete construction of Port Access Demonstration Projects. Worked with Mayor’s Office and Community Redevelopment Agency (CRA) to deliver EDA funded Chandler Boulevard Widening, EDA Harbor Gateway and EDAGlendale Boulevard improvement Projects. Worked closely with Council Offices District 1 and 14 and Council Legislative Analyst (CLA) Office deliver Alameda / N Spring Street Arterial Redesign phase I, II and V. Started Construction on Los Angeles Street Realignment Project after coordinating with LADOT, Council Office and CLA Office and MTA. Started construction on Highland Avenue widening project after coordinating Highland Avenue Relinquishment with Caltrans and funding coordination with Council District 4. Prepared documents to secure funds for federally funded projects. Prepared State Transportation Improvement Program (STIP) Fact and Fund Sheets, Project Form for Regional Transportation Improvement Program (FTIP) sheets for Caltrans for Approved MTA Call for Projects. Coordinated with other city departments, outside agencies and consultants to solve funding and design problems to avoid delay in project delivery. Secured additional funding for Vermont Avenue Widening project from outside agency. Grant writing with 75% result of approved grant applications. Worked in advanced planning team for MTA Call for Project Application. Prepared 2001 MTA Call for Project Applications and Project Study Report Equivalent (PSRE) for Regional Surface Transportation Improvement (RSTI) Category. Coordinated with different city departments, MTA and Caltrans to Saba Engineer, MSCE, PE
City Engineer

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bowman.com
obtain appropriate and accurate information for the application.

Construction Manager, Structural Engineering Division | City of Los Angeles, CA* (1990 - 1999)
Construction Manager and Project Engineer for seismic retrofitting of existing city bridges. Duties included coordinating with different city offices, the contractor and inspector to solve field problems. Negotiated and wrote change orders. Prepared and processed Board of Public Works Report. Performed static and dynamic analysis of the bridges. Prepared the seismic retrofitting scheme to strengthen weak portions of the bridge. Produced structural plans, performed quantity take off, cost estimate and prepared bid packages for the Bid purposes. Major projects include North Broadway Viaduct, 4th Street Bridge over Lorena Street, Franklin Avenue Bridge, Henry Ford Avenue Bridge over Dominguez Channel and Anaheim Street Bridge over Gaffey Street. Construction Management on first sound wall for City of Los Angeles. Worked on several Capital Improvement projects. Did construction management for Capital Improvement and wastewater projects.

Saba Engineer, MSCE, PE
City Engineer

ITEM # 12

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director

SUBJECT: APPROVE LETTER OF ENGAGEMENT TO MASTER RETAINER AGREEMENT NO. 3919 WITH AIM CONSULTING SERVICES FOR

CONSTRUCTION MANAGEMENT/ INSPECTION SERVICES FOR THE

BELLA VERDE DRIVE PAVEMENT REHABILITATION PROJECT (CP
NO. 918)

DATE: September 11, 2024

RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve Task No. 9 via an Engagement Letter under Master Retainer Agreement No. 3919 with AIM Consulting Services for Construction Management and Inspection Services for the Bella Verde Drive Pavement Rehabilition Project; and,

2. Authorize the City Manager to execute the Letter of Engagement; and,

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

On October 18, 2021, the City executed Master Retainer Agreement No. 3919 for On- Call Construction Management and Inspection Services with AIM Consulting Services (AIM). Staff solicited a cost proposal from AIM for construction management and inspection services related to the oversight of the Bella Verde Drive Pavement Rehabilitation Project – CP No. 918.

The pavement rehabilitation project on Bella Verde Drive has a total adopted project budget of $1,750,000; with $1,400,000 allocated from Gas Tax (Fund 200), $175,000 allocated from Measure M (Fund 222) and $175,000 allocated from Measure R (Fund 220) funds. The recommended action includes authorizing the City Manager to execute Letter of Engagement No. 9 for a not-to-exceed amount of $100,224. This service will use funding from Gas Tax, Account No. 200-30-330-6040.97 (Gas Tax, Public Works, Engineering, Contract Services Construction Management and Inspection). The adopted Fiscal Year 2024-25 Capital Improvement Program budget includes funding for these

CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 11, 2024

services; therefore, no budget amendment is needed.

BACKGROUND/DISCUSSION:

On July 24, 2024, the City Council authorized staff to advertise the Notice Inviting Bid (NIB) for Bella Verde Drive Pavement Rehabilitation Project – CP No. 918. The focal point of the project includes Bella Verde Drive between Garfield Avenue and Via Breve.

This segment of Bella Verde Drive was formerly known as Via San Clemente. This street segment runs through the City’s Golf Course and Topgolf entertainment complex. This project aims to resurface the street segment and enhance Americans with Disabilities Act (ADA) accessibility path of travel. The City-owned parking lots adjacent to the street segment are slated to be repaved and re-striped.

The Project requires construction management and inspection services (CM/CI) to coordinate inspection and provide project oversight. CM/CI services are the overall planning, coordination, and control of a project from beginning to completion. A project of this magnitude and complexity requires full-time oversight and management, including contract administration, construction management, inspection, utility coordination, labor compliance, material testing, and project close out services. CM/CI activities encompass various responsibilities that are essential for the project’s success, such as conducting kick-off meetings with City staff, stakeholders, and the contractor to review project deliverables and requirements. Attending bi-weekly meetings at critical stages and maintaining regular communication with City staff is imperative for project completion.

The Contractor and their team will also provide public outreach to inform the residents and business community of the upcoming work.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff is recommending City Council approve Task Order No. 9 via an Engagement Letter under Master Retainer Agreement No. 3919 with AIM Consulting Services for Construction Management and Inspection Services for the Bella Verde Drive Pavement Rehabilition Project – CP No. 918 for a not-to-exceed amount of $100,224; and authorize the City Manager to execute the Letter of Enagagement.

ATTACHMENT(S)

1. Attachment A- Letter of Engagement Task No. 9

ENGAGEMENT LETTER
FOR

CONSULTANT SERVICES
PROJECT/SERVICES: BELLA VERDE DRIVE REHABILITION PROJECT

CONSTRUCTION MANAGEMENT

SUPPORT SERVICES
MASTER RETAINER AGREEMENT NO. 3919
TASK NO. 9
The
purpose of this Engagement Letter is to allow the City of Montebello (the “City”) to engage AIM
Consulting Services (the “Consultant”) to provide additional construction management services (t he “Services” or “Project”) purs uant to those terms and conditions outlined in the draft Master Retainer Agreement (Agreement No. 3919) approved by the City Council on October 13, 2021, in the manner set forth in Exhibit A, “Scope of Services” of this Engagement Letter.

The Scope of Services to be completed pursuant to this Engagement Letter is set forth in Exhibit A, attached hereto. The cost for performing the services under this Engagement Letter shall be billed hourly for a total not-to-exceed fee of One Hundred Thousand Two Hundred Twenty-Four Dollars ($100,224), without prior written approval by the City. The charges and hourly rates shall not exceed those stated and in effect when
the draft Master Retainer Agreement was approved on October 13, 2021 and as stated in the fee schedule attached hereto as Exhibit B.

Consultant
acknowledges and agrees that the personnel assigned to this Project, as set forth in Exhibit A shall not be substituted unless prior written authorization is given by the City’s Director of Public Works (the “Director”). Pursuant to Government Code 87300, et seq., Consultant has provided (for submittal to the City Clerk), a California Fair Political Practices Commission Statement of Economic Interest- Form 700 for each of each of its staff assigned to the Project.

By s igning and returning this Engagement Letter, the authorized agent of the Consultant agrees to the provisions stated herein. The engagement of the Consultant for the services stated herein shall occur upon the execution of this letter by the Consultant and the Director pending issuance of a “Notice to Proceed.”

ATTACHMENT A

THE CITY
OF MONTEBELLO AIM Consulting Services
(the “City”) (the “Consultant”)
By: ____
_____________________ By: _________________________
Raul Alvarez, City Manager Gabriel Perez, Principal-in-Charge

ATTACHM
ENTS:

1. Exhibit
A – Scope of Services

2. Exhibit B – Fee Schedule

AIM Consulting Services
AIM CONSULTING SERVICES | 970 S VILLAGE OAKS DRIVE | COVINA, CA 91724 | 323.271.4602 | WWW.AIMCSWORLD.COM July 10, 2024
Mr. Cesar Roldan
Director of Public Works
City of Montebello
1600 West Beverly Boulevard
Montebello, CA 90640 - 3932
RE: CITY OF MONTEBELLO VIA SAN CLEMENTE STREET IMPROVEMENT PROJECT Mr. Cesar Roldan,
Attached for your review, please find the AIM Consulting Services proposal for professional services on the City of Montebello Via San Clemente St reet Improvement Project. In support of that effort, AIM Consulting Services (AIMCS) proposes Gabriel Perez to work with the City of Montebello staff to oversee the project schedule, budget, and change management through to the completion and closeout of the project and also Michael Torres , AIMCS Lead Inspector. During construction AIMCS will support the city to manage cost control, CPM scheduling, contract administration, claims mitigation, and project closeout.

AIMCS estimates the work to be performed for a period of 45 days for a total Not to Exceed amount of $100,224.00.

Attached for your consideration is the project staffing plan and usage estimate for the duration of the assignment. If you have any questions regarding any of the information provided, please contact me at your earliest convenience.

Sincerely,
Gabriel Perez
Principal-in-Charge
AIM Consulting Services
[email protected]

EXHIBIT A

FEE PROPOSAL
AIM Consulting Services and Consultant Staffing Plan

CONSTRUCTION MANAGEMENT SERVICES VIA SAN CLAMENTE STREET IMPROVEMENT PROJECT

CITY OF MONTEBELLO
Sept Oct Nov
Project Manager III (AIMCS) $ 184.00 $33,120 60 60 60
$11,040 $11,040 $11,040 $33,120
Inspection MEP/Civil - III $ 138.00 $61,272 160 184 100 $22,080 $25,392 $13,800 $61,272
$94,392
Labor Compliance (PACIFIC RESOURCES) $5,832
$1,944 $1,944 $1,944 $5,832
$5,832
$100,224

PROJECT BUDGET BREAKDOWN - ESTIMATED FEES
CONSTRUCTION MANAGEMENT 33,120.00
INSPECTION 61,272.00
SPECIAL INSPECTION 0.00
LABOR COMPLIANCE 5,832.00
Title 24 0.00
SUBTOTAL - CM (Not to Exceed - Labor) 100,224.00$
* Extensions of time due to Contractor Delays / Owner Delays / Inclement Weather, will be compensated through time and material process

TOTAL - CONSTRUCTION MANANAGEMENT AND INSPETION SERVICES TOTAL
COST
Construction Management Services &
Inspection

SUBTOTAL - CONSTRUCTION MANAGEMENT / INSPECTION SERVICES Additional Services
C M T E A M - Staffing Plan
Additional Services SUBTOTAL - ADDITIONAL SERVICES
POSITION Direct
Labor
2024

TOTAL HRS
/ AMT
C o n s t r u c t i o n M a n a g e m e n t & Inspection S e r v i c e s

EXHIBIT B

ITEM # 13

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director

SUBJECT: APPROVE AMENDMENT NO.1 TO AGREEMENT 3910 WITH
WOLVERINE FENCE COMPANY INC. TO PROVIDE FENCE REPAIR

AND REPLACEMENT SERVICES

DATE: September 11, 2024

RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve Amendment No. 1 to Agreement 3910 between the City of Montebello and Wolverine Fence Company, Inc. to extend the term of the agreement by one (1) year; and,

2. Authorize the City Manager to execute the Amendment; and,

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Wolverine Fence Company performs fence repair and replacement services at all City Facilities. The annual not-to-exceed amount of this agreement is $45,000. Staff is requesting the execution of Amendment No. 1 (Attachment A) to extend the term of the agreement by one (1) year – through August 30, 2025. The annual not-to-exceed amount will remain at $45,000. The agreement is managed by the Department of Public Works and funded through the Public Works, Facilities Maintenance Division budget. Funding for these services has been included in the Fiscal Year 2024- 25 budget.

BACKGROUND/DISCUSSION:

On August 30, 2021, the City entered an agreement with Wolverine Fence Company, Inc. for Fence repair and replacement Services in an annual not-to-exceed amount of $45,000.

CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 11, 2024

For the past three years, Wolverine Fence Company has provided fence repair and replacement services on an as needed basis. Due to their responsive and satisfactory performance, Staff is recommending that the City Council exercise the one-year term extension option under SECTION 2. Term of Agreement 3910 (Attachment B). The agreement will now expire on August 30, 2025.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

Staff recommends that the City extend Professional Services Agreement No. 3910 and Authorize the City Manager to execute Amendment No. 1 (Attachment A) extending ther term of the agreement by one (1) year (through August 30, 2025).

ATTACHMENT(S)

1. Attachment A - Agr No. 3910 Amendment 1 - Wolverine Fence Co

2. Attachment B - Agr No. 3910 - Wolverine Fence Company

ATTACHMENT A

CITY OF MONTEBELLO
AMENDMENT NO. 1
TO PROFESSIONAL SERVICES AGREEMENT NO. 3910
WITH WOLVERINE FENCE COMPANY INC.

This Amendment No. 1 to the Professional Services Agreement (“Amendment No. 1”), is made and entered into this 11th day of September 2024, (“Effective Date”) by and between the CITY OF MONTEBELLO, a California municipal corporation, (hereinafter referred to as the “City”) and WOLVERINE FENCE COMPANY INC., (hereinafter referred to as the “Contractor”). The City and the are sometimes hereinafter individually referred to as a "Party" and jointly as the "Parties".

RECITALS
WHEREAS, the Contractor and the City entered into that certain Agreement for Fence Repair and Installation Services by and between the City of Montebello and Wolverine Fence Company Inc., dated August 30, 2021 (the "Agreement"), pursuant to which the City retained Contractor to provide Fence Repair and Installation Services, as further described in the Agreement; and
WHEREAS, the City awarded the Agreement to the Contractor based on their qualifications, subsequent to a competitive selection process.

WHEREAS, under Section 2 TERM, this Agreement may be extended for up to two (2), additional, one-year (1) terms upon such terms and conditions mutually agreed upon by the Parties in writing; and
WHEREAS, for the reasons set forth herein, the City and Contractor desire to enter into this Amendment No. 1, as set forth below.

NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the receipt adequacy of which is expressly acknowledged by the Parties, the Parties agree to amend the Agreement as follows:

AMENDMENTS
SECTION 1. “Term.” The Parties hereby exercise the first of two (2) one-year extensions pursuant to Section 2 Term of the Agreement. The original termination/expiration date of the Agreement, as set on August 30, 2021, is hereby extended, and the Agreement will now terminate on August 30, 2025. This extension is in accordance with the provisions outlined in the Agreement, demonstrating the City's commitment to the continued provision of Fence Repair and Installation Services by the Contractor.

SECTION 2. Except as expressly modified or supplemented by this Amendment No. 1, all other provisions of the Agreement, shall remain unaltered and in full force and

AMENDMENT NO. 1 TO AGREEMENT NO. 3910

effect. In the event of conflict between the provisions of this Amendment No. 1 and the provisions of the Agreement, the provisions of this Amendment No. 1 shall control. [END OF AMENDMENT NO. 1]
[SIGNATURES ON THE FOLLOWING PAGES]

AMENDMENT NO. 1 TO AGREEMENT NO. 3910

IN WITNESS WHEREOF, the Parties execute this Amendment No. 1 to take effect as of the Effective Date identified above.
(“CITY”) (“CONTRACTOR”)
CITY OF MONTEBELLO WOLVERINE FENCE COMPANY INC.

Raul Alvarez, City Manager Gary McDonnell, President
ATTEST:

Christopher Jimenez, City Clerk
APPROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney

ATTACHMENT B

ITEM # 14

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director

SUBJECT: ADOPT PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE FOR FIRE STATION NO. 56 RENOVATION PROJECT (CP 923) AND

AUTHORIZATION TO PROCEED WITH BID ADVERTISEMENT

DATE: September 11, 2024

RECOMMENDATIONS:

It is recommended that the City Council:

1. Adopt the 100% completed plans, specifications and engineer’s estimate for the Fire Station No. 56 Renovation Project (CP 923); and,

2. Approve Environmental Assessment pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA); and,

3. Approve Level of Environmental Review Determination via the National Environmental Policy Act (NEPA) as Categorically Excluded per 24 Code of Federal Regulations (CFR) 58.35(a), and subject to laws and authorities at §58.5:
(3) and,

4. Authorize staff to proceed with bid advertisement for construction; and,

5. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The project is funded using Community Development Block Grant (CDBG) funds ($465,084). These funds have been carried over from a prior fiscal year's CDBG allotment (2020-21). The Fiscal Year 2024-25 budget includes $465,100 in appropriations for this project in the CDBG Fund (Fund 255). Therefore, no budget amendment is needed as part of the recommended action. Approval of this action will allow staff to proceed with the bidding process for this capital project. Once staff have reviewed all received bids, a recommendation will be made at a future City Council

CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 11, 2024

meeting and will include a well-defined project budget.

BACKGROUND/DISCUSSION:

Every year, the U.S. Department of Housing and Urban Development (HUD) provides funding for housing and community development programs to the City of Montebello. At the City Council meeting on 8/26/2020, action was taken to earmark $465,084 of the CDBG funds available in Fiscal Year 2020-21 for the Fire Station No. 56 Renovation Project.

The renovation project aims to enhance and facilitate the delivery of services and improve community outreach engagement by expanding and maximizing the current structure/office space, improving service delivery by enhancing response time and emergency paramedic services, and integrating a Para-medicine Field Based Response Team. The proposed project addresses the need to expand the fire service model by creating services that will benefit the residents and community members within the surrounding areas of Station No. 56, with a focus on underserved communities such as seniors, the homeless, and youth.

The Fire Station No. 56 Renovation Project is located at 1166 S. Greenwood Avenue, and it aims to rehabilitate the functional space, electrical structure, mechanics, and the physical structure. Some of the work to be done includes:
• Upgrade existing kitchenette with new cabinets/countertop; • A new sink for MCAP staff
• Convert the existing lobby into open office space within the existing conference room
• Provide new conduits for data cables to allow for on-line presentations • Renovate the existing lobby restroom for ADA compliance • Convert the existing women’s bath-locker room into 2 new gender-neutral bathrooms and a small women's locker room;
• Provide five workstations with an open office concept for MCAP staff with polished concrete flooring
• Remove existing flooring and provide new polished concrete floors throughout the renovated spaces
• Provide a separate open office area with two to three workstations and a conference table for firefighters
• The existing front private office and the existing conference room will be maintained.

There will also be associated electrical, mechanical and structural work done at Station No. 56:
• Rearrange lighting, switching, and power to fit new layout • Replace existing light fixtures with new LED lighting, if budget allows. • Rearrange existing HVAC ducts for intended use (without replacing any existing HVAC units)

CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 11, 2024

• Modify ducting for remodeled bathrooms and new women's locker room. • New interior partition walls and new ceiling joists.

The City Council is required to approve and adopt plans, specifications and working details, and authorize the bid request for all public works projects. The bid advertisement is consistent with Public Contract Code sections 20161 and 20162, which mandates California public works projects to be competitively bid. This action is also consistent with Montebello Municipal Code 3.20.110 - Bidding procedure prescribed.

With the City Council's approval, staff will advertise the project for bid in a local newspaper of general circulation and submit the Notice Inviting Bid (NIB) to Planet Bids.

The following tentative schedule has been identified for the bid process:

Tasks Timeline
City Council authorization to solicit bids for
construction
September 11, 2024
Mandatory Pre-Bid Meeting September 23, 2024 at 9:00 A.M Request for Information – Questions posted by
bidders
September 26, 2024 by 12 pm
Response to bidders’ questions/Addendums October 02, 2024 on or before 12:00 P.M
Open Construction Bids October 07, 2024 at 11:00 A.M.

City Council award construction contract October 23, 2024 Commence Construction – Fire Station #56
Renovation
October 2024 – December 2024
Close out Project February 2025

The City Clerk’s Office shall publish the NIB and shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project. The notice shall be published for a minimum period of twenty-one (21) calendar days before the date of opening the bids in a newspaper of general circulation per Public Contract Code Section 22037.

ENVIRONMENTAL:

The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption (Existing Facilities). The project results in minor alterations to existing public facilities involving no significant expansion of the existing uses. The project is not anticipated to have any significant impacts regarding traffic, noise, air quality, or water quality. There are adequate utilities and public services to serve the project (Attachment C).

Approve Level of Environmental Review Determination via the National Environmental Policy Act (NEPA): Categorically Excluded per 24 CFR 58.35(a), and subject to laws and authorities at §58.5: (3) Rehabilitation of buildings and improvements when the following conditions are met: (iii) In the case of non-residential structures, including commercial,

CITY COUNCIL AGENDA REPORT - MEETING OF SEPTEMBER 11, 2024

industrial. and public buildings: (A) The facilities and improvements are in place and will not be changed in size or capacity by more than 20 percent: and (B) The activity does not involve a change in land use, such as from nonresidential to residential, commercial to industrial or from one industrial use to another (Attachment D).

ANALYSIS:

N/A

SUMMARY:

Staff recommends City Council adopt the 100% completed plans, specifications and engineer’s estimate (PS&E) for the Fire Station No. 56 Renovation Project at 1166 S.

Greenwood Avenue (CP 923); and, approve Environmental Assessment pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA); and, authorize staff to proceed with bid advertisement for construction.

ATTACHMENT(S)

1. Attachment A - Final Plans

2. Attachment B - Specifications

3. Attachment C - CEQA NOE

4. Attachment D - NEPA CE

& AND
∠ ANGLE
@ AT

C CENTERLINE
ɸ DIAMETER OR ROUND
┴ PERPENDICULAR
# POUND OR NUMBER
ACC. ACCESSIBLE

A/C AIR CONDITIONING
ACOUS. ACOUSTICAL
A.D. AREA DRAIN
ADJ. ADJUSTABLE
AL. ALUMINUM
APPROX. APPROXIMATE
ARCH. ARCHITECTURAL
ASPH. ASPHALT
A.T. ACOUSTICAL TILE
BD. BOARD
BITUM. BITUMINOUS
BLDG. BUILDING

BLK BLOCK

BM BEAM

BOT BOTTOM

CAB CABINET
C.B. CATCH BASIN

CEM CEMENT

CER CERAMIC
C.I. CAST IRON
CLG. CEILING

CLKG CALKING
CLR. CLEAR

CMU CONCRETE MASONRY
UNIT

COL COLUMN
CONC. CONCRETE
CONN. CONNECTION
CONST. CONSTRUCTION
CONT. CONTINUOUS
C.T. CERAMIC TILE

CTR CENTER

DBL DOUBLE
DEPT. DEPARTMENT
D.F. DRINKING FOUNTAIN
DIA. DIAMETER

DET DETAIL

DIM DIMENSION

DISP DISPENSER

DN DOWN

DR DOOR

DS DOWNSPOUT

DWG DRAWING
E EAST
EA. EACH

EL ELEVATION

ELEC ELECTRICAL

ELEV ELEVATOR

EMER EMERGENCY

ENCL ENCLOSURE

EQ EQUAL

EQPT EQUIPMENT
(E) OR EXIST EXISTING

EXPO EXPOSED

EXP EXPANSION
E.J. EXPANSION JOINT

EXT EXTERIOR
F.A. FIRE ALARM
F.D. FLOOR DRAIN

FND FOUNDATION
F.E. FIRE EXTINGUISHER
F.E.C. FIRE EXTINGUISHER

CABINET

FIN FINISH

FL FLOOR

FLASH FLASHING

FLUOR FLUORESCENT
F.O.C. FACE OF CONCRETE
F.O.F. FACE OF FINISH
F.O.S. FACE OF STUD

FPRF FIREPROOF

FT FOOT OR FEET

FTG FOOTING

FURR FURRING

GA GAUGE

GALV GALVANIZED
G.D. GARBAGE DISPOSAL
G.I. GALVANIZED IRON

GL GLASS

GND GROUND

GR GRADE
GYP. GYPSUM
H.B. HOSE BIB
H.C. HOLLOW CORE

HDWD HARDWOOD

HDWE HARDWARE

HM HOLLOW METAL

HORIZ HORIZONTAL

HR HOUR

HT HEIGHT
I.D. INSIDE DIAMETER
(DIMENSION)

INSUL INSULATION

INT INTERIOR

JAN JANITOR

JT JOINT

KIT KITCHEN

LAM LAMINATE

LAV LAVATORY

LT LIGHT

MAX MAXIMUM
M.C. MEDICINE CABINET

MECH MECHANICAL

MEMB MEMBRANE

MTL METAL

MFR MANUFACTURER

MIN MINIMUM

MISC MISCELLANEOUS
M.O. MASONRY OPENING

MTD MOUNTED

MRG MOISTURE RESISTANT
GYP. BD.

MUL MULLION

MWO MICROWAVE OVEN

N NORTH
N.I.C. NOT IN CONTRACT
NO. NUMBER

NOM NOMINAL
N.T.S. NOT TO SCALE

O/ OVER

OBS OBSCURE
O.C. ON CENTER
O.D. OUTSIDE DIAMETER
(DIMENSION)
OFF. OFFICE

OPNG OPENING

OPP OPPOSITE

PRCST PRECAST

PL PLATE
P. LAM. PLASTIC LAMINATE

PLAS PLASTER

PLYWD PLYWOOD

PR PAIR

PT POINT
Q.T. QUARRY TILE

R RISER

RAD RADIUS
R.D. ROOF DRAIN

REF REFERENCE

REFR REFRIGERATOR

REINF REINFORCED

REQ REQUIRED

RESIL RESILIENT

RM ROOM
R.O. ROUGH OPENING

RWD REDWOOD

S SOUTH

SC SOLID CORE

SCHED SCHEDULE

SECT SECTION

SH SHELF

SHR SHOWER

SHT SHEET

SIM SIMILAR

SPEC SPECIFICATION

SQ SQUARE
S.STL. STAINLESS STEEL
S.SK. SERVICE SINK

STA STATION

STD STANDARD

STL STEEL

STOR STORAGE

STRUC STRUCTURAL

SUSP SUSPENDED

SYM SYMMETRICAL

TRD TREAD
T.B. TOWEL BAR
T.C. TOP OF CURB

TEL TELEPHONE

T&G TONGUE AND GROOVE

THK THICK
T.P. TOP OF PAVEMENT

TV TELEVISION
T.W. TOP OF WALL
TYP. TYPICAL

UNF UNFINISHED
U.N.O. UNLESS OTHERWISE
NOTED

UR URINAL

VERT VERTICAL

VEST VESTIBULE
W WEST

W/ WITH
W.C. WATER CLOSET

WD WOOD

W/O WITHOUT

WP WATERPROOF

WSCT WAINSCOT

WT WEIGHT
W.I. WROUGHT IRON
GEN-1 TITLE SHEET
GEN-2 ACCESSIBILITY DETAILS MISC.

GENERAL
AD1.0 DEMOLITION FLOOR PLAN
AD1.1 DEMOLITION REFLECTED CEILING PLAN

DEMOLITION
A0.0 CODE ANALYSIS
A1.0 RENOVATION SITE PLAN
A1.1 RENOVATION FLOOR PLAN
A1.2 RENOVATION REFLECTED CEILING PLAN
A1.3 RENOVATION ROOF PLAN
A1.5 POWER, LOW VOLTAGE, & FURNITURE PLAN
A2.0 INT. ELEVATIONS
A2.1 INT. ELEVATIONS
A3.0 SECTIONS
A4.0 ENLARGED PLANS
A5.0 ARCHITECTURAL DETAILS
A5.1 ARCHITECTURAL DETAILS
A6.0 SCHEDULES

ARCHITECTURAL
S1.0 FOUNDATION PLAN
S2.0 CEILING/ROOF FRAMING PLAN
SD1.0 STRUCTURAL DETAILS

STRUCTURAL
E1.0 GENERAL NOTES, LEGEND, SHEET INDEX, SINGLE LINE DIAGRAM E2.0 SITE PLAN
E2.1 DEMOLITION LIGHTING AND POWER PLAN
E2.2 RENOVATION POWER PLAN
E2.3 RENOVATION LIGHTING PLAN
E3.0 TITLE 24 - INDOOR, FAULT CURRENT CALCULATIONS
E3.1 EMERGENCY LIGHTING PHOTOMETRIC

ELECTRICAL
M1.0 GENERAL NOTES, SCHEDULES, SCOPE OF WORK
M2.0 SITE PLAN
M2.1 ENLARGED FLOOR PLAN - DEMOLITION
M2.2 ENLARGED FLOOR PLAN - RENOVATION
M2.3 ROOF PLAN, DETAIL
M3.0 TITLE 24 - MECHANICAL

MECHANICAL
P1.0 GENERAL NOTES, SCHEDULES, SCOPE OF WORK
P2.0 SITE PLAN
P3.0 ENLARGED FLOOR PLAN - DEMO
P3.1 RENOVATION FLOOR PLAN - WASTER & VENT
P3.2 RENOVATION FLOOR PLAN - COLD & HOT WATER
P4.0 WASTE & VENT ISOMETRICS
P4.1 HOT & COLD WATER ISOMETRICS
P5.0 WATER CALCULATION

PLUMBING
GEN-3 NONRESIDENTIAL MANDATORY MEASURES
GEN-4 NONRESIDENTIAL MANDATORY MEASURES
GEN-5 NONRESIDENTIAL MANDATORY MEASURES
GEN-6 NONRESIDENTIAL MANDATORY MEASURES

GREEN BUILDING STANDARDS
OWNER

CITY OF MONTEBELLO
1600 W BEVERLY BLVD,
MONTEBELLO, CA 90640
CONTACT:

E:

T:

ARCHITECT

BOA ARCHITECTURE
1511 COTA AVENUE
LONG BEACH, CA 90813
CONTACT: EDWARD LOK NG
E: [email protected]
T: 562-912-7900

STRUCTURAL ENGINEER

PACIFIC ENGINEERING
17703 CRENSHAW BLVD.

TORRANCE, CA 90504
CONTACT: VICTOR CHAI-PRASERT
E: [email protected]

MECHANICAL ENGINEER
ENGINEERING DESIGN ANALYSIS INC.
17601 E. 17TH STREET, SUITE 225
TUSTIN, CA 91780
CONTACT: KEVIN FRIEDMAN
T: 714-913-8393

ELECTRICAL ENGINEER
ENGINEERING DESIGN ANALYSIS INC.
17601 E. 17TH STREET, SUITE 225
TUSTIN, CA 91780
CONTACT: DAVID FALK
T: 714-913-8393

PLUMBING ENGINEER
ENGINEERING DESIGN ANALYSIS INC.
17601 E. 17TH STREET, SUITE 225
TUSTIN, CA 91780
CONTACT: KEVIN FRIEDMAN
T: 714-913-8393

PROJECT

LOCATION
N
GREENW
OOD AVE.
5 FREEWAY
DATE ST.

DETAIL NUMBER

SHEET NUMBER

SECTION LETTER

SHEET NUMBER
A
B
C

ELEVATION LETTER

ELEVATION NUMBER

SHEET NUMBER

ROOM NAME

ROOM NUMBER

DOOR NUMBER

RENOVATION

KEYNOTE
FINISH

KEYNOTE

DEMOLITION

KEYNOTE

SCOPE OF WORK
TENANT REVITALIZATION/IMPROVEMENTS:

EXTERIOR SCOPE:
• NEW VAN ACCESSIBLE PARKING STALL SIGNAGE, AND TRUNCATED DOMES INTERIOR SCOPE:
• REPLACEMENT OF EXISTING LIGHT FIXTURES WITH NEW LED TYPE FIXTURES. • REARRANGEMENT OF EXISTING HVAC DUCTS .
• RENOVATION OF EXISTING KITCHENETTE.
• CONVERSION OF EXISTING LOBBY INTO OPEN OFFICE SPACE FOR MCAP STAFF. • RENOVATION OF EXISTING LOBBY BATHROOM FOR ADA COMPLIANCE. • RENOVATION OF EXISTING MULTI-USE RESTROOM SHOWER TO CONVERT INTO TWO (2) ALL GENDER FACILITIES WITH SHOWERS AND LOCKER ROOM. ONE RESTROOM TO COMPLY WITH THE 2019 CBC ACCESSIBILITY STANDARDS.
• POLISHING EXISTING CONCRETE FLOOR IN SELECTED AREAS.
• NEW SPEAKERS/DATA READY CONDUITS/J-BOX FOR INSTALLATION AND COORDINATION WITH COUNTY COMMUNICATION/DATA PLAN.
• RENOVATION OF CAPTAINS OFFICE WITH NEW FINISHES.

APN: 6352-005-903
CONSTRUCTION TYPE: V-B
NUMBER OF STORIES: 1
OVERALL BUILDING HEIGHT: ±20'-0"
FIRE SPRINKLERS: Y
FIRE ALARM SYSTEM: Y
OCCUPANCY TYPE: B, R-2, S-2
LOT AREA: 94,771 SF
EXISTING BUILDING AREA: 9,300 SF
AREA TO BE RENOVATED: 1,421 SF
FIRE AND LIFE SAFETY SCOPE OF WORK:
• NEW SMOKE DETECTORS
2022 CALIFORNIA ADMINISTRATIVE CODE (CAC), PART 1, TITLE 24 CCR* 2022 CALIFORNIA BUILDING CODE (CBC), PART 2, TITLE 24 CCR (2021 INTERNATIONAL BUILDING CODE, VOL. 1 & 2, AND 2019 CALIFORNIA

AMENDMENTS INCLUDING ACCESSIBILITY REQUIREMENTS SECTIONS 11B-206.2.1 AND 11B-206.2.2)
2022 CALIFORNIA ELECTRICAL CODE (CEC), PART 3, TITLE 24 CCR (2017 NATIONAL ELECTRICAL CODE AND 2019 CALIFORNIA AMENDMENTS) 2022 CALIFORNIA MECHANICAL CODE (CMC), PART 4, TITLE 24 CCR (2018 IAPMO UNIFORM MECHANICAL CODE AND 2019 CALIFORNIA

AMENDMENTS)
2022 CALIFORNIA PLUMBING CODE (CPC), PART 5, TITLE 24 CCR (2018 IAPMO UNIFORM PLUMBING CODE AND 2019 CALIFORNIA AMENDMENTS) 2022 CALIFORNIA ENERGY CODE (CEC), PART 6, TITLE 24 CCR 2022 CALIFORNIA FIRE CODE (CFC), PART 9, TITLE 24 CCR
(2018 INTERNATIONAL FIRE CODE AND 2019 CALIFORNIA AMENDMENTS) 2022 CALIFORNIA EXISTING BUILDING CODE (CEBC), PART 10, TITLE 24 CCR (2018 INTERNATIONAL EXISTING BUILDING CODE AND 2019 CALIFORNIA

AMENDMENTS)
2022 CALIFORNIA GREEN BUILDING STANDARDS CODE (CALGREEN), PART 11, TITLE 24 CCR
2022 CALIFORNIA REFERENCED STANDARDS CODE, PART 12, TITLE 24 CCR TITLE 19 CCR, PUBLIC SAFETY, STATE FIRE MARSHAL REGULATIONS APPLICABLE STATE CODES (AS OF JAN. 1, 2022):

AMERICAN DISABILITY ACTS (2010)
NATIONAL FIRE PROTECTION ASSOCIATION STANDARDS (2021)

FEDERAL STANDARDS

APPLICABLE INDUSTRY STANDARDS

1. CONTRACTOR SHALL VERIFY ALL EXISTING CONDITIONS AND DIMENSIONS

PRIOR TO COMMENCING WORK, REPORTING ANY DISCREPANCIES TO THE DESIGNER.

2. WRITTEN DIMENSIONS SHALL HAVE PRECEDENCE OVER SCALED DIMENSIONS ON THE DRAWINGS.

3. PROTECT EXISTING CONSTRUCTION FINISHES, ADJACENT PROPERTY, PLANTING AND TREES. PROTECT THE WORK FROM RAIN AND OTHER NATURAL ELEMENTS. REPAIR, REFINISH, OR REPLACE ANY ITEMS DAMAGED DURING CONSTRUCTION.

4. COORDINATE W/ ENGINEER PRIOR TO DEMOLITION FOR ITEMS TO BE SALVAGED.

5. GENERAL CONTRACTOR TO BE RESPONSIBLE FOR ALL DEMOLITION IN PREPARATION FOR NEW WORK.

6. PATCH, RESTORE, AND REFINISH ALL AREAS DAMAGED BY THE CONSTRUCTION WORK AND DEMOLITION.

7. REPAIR ALL TRANSITIONAL AREAS BETWEEN EXISTING AND NEW WORK DUE TO DEMOLITION.

8. PROTECT EXISTING CONSTRUCTION FINISHES, ADJACENT PROPERTY, PLANTING AND TREES. PROTECT THE WORK FROM RAIN AND OTHER NATURAL ELEMENTS. REPAIR, REFINISH, OR REPLACE ANY ITEMS DAMAGED DURING CONSTRUCTION.

9. UTILITY SERVICES: CONTRACTORS AND SUB-CONTRACTORS SHALL

CONFIRM LOCATIONS OF UTILITIES AND NOTIFY ALL PERSONS WORKING ON SITE OF EXISTING UTILITIES. CONTRACTOR SHALL LOCATE AND IDENTIFY

ACTIVE UTILITY SERVICES AND TEMPORARY DE-ACTIVATE THEM WHEN THEY CONSTITUTE A HAZARD. LOCATION OF GAS, ELECTRIC AND WATER METERS TO CONFORM WITH UTILITY COMPANY REQUIREMENTS.

10. REGARDING DEMOLITION, CAP ALL EXISTING UTILITIES & PREPARE FOR NEW WORK AS REQUIRED.

11. THE CONTRACTOR IS RESPONSIBLE FOR COMPLYING WITH ALL GOVERNING BLDG. CODES AND CITY ORDINANCES.

12. ALL WORKMANSHIP AND MATERIALS SHALL CONFORM TO THE LATEST

EDITION OF THE LOS ANGELES COUNTY OR LOCAL CODES AND
ORDINANCES.

13. CONTRACTOR CAN PROVIDE "OR APPROVED EQUAL" MANUFACTURER FOR ALL NAMED MANUFACTURERS.

14. CLEAN-UP SHALL TAKE PLACE ON A DAILY BASIS.

15. CONTRACTOR SHALL PROVIDE TEMPORARY TOILET IN ACCORDANCE WITH LOCAL ORDINANCES IF NO EXISTING TOILET AVAILABLE ON SITE.

16. CONTRACTOR TO INSTALL CONDUITS, WIRES, SENSORS, PANELS, AND ALL NECESSARY ITEMS FOR INSTALLATION OF SMOKE ALARM SYSTEM.

17. ALL WORK SHALL BE PERFORMED UNDER BUILDING PERMITS BY THE CITY

AND COORDINATED WITH THE CITY'S PUBLIC WORKS INSPECTOR PRIOR TO START OF THE CONSTRUCTION.

18. CONTRACTOR TO REMOVE ALL ABANDONE CONDUITS, ELECTRICAL POWER WIRES, DATA, AND LOW VOLTAGE.

19. NEW AND EXISTING WALLS/CEILING SURFACES SHALL BE PAINTED WHERE NOTED. SCRAPE, SAND, AND REMOVE ALL EXISTING LOOSE PAINT PER MANUFACTURER'S SPEC. AND PREPARE SURFACES FOR NEW PRIMER & PAINT.

20. CONTRACTOR TO PROVIDE REMEDIATION AS DIRECTED BY THE CARDNO ATC PROJECT No. 1011600220 REPORT DATED AUGUST 24, 2015 AND CLARK SEIF CLARK, INC PROJECT No. 1032239 REPORT DATED AUGUST 23, 2023 FOR LEAD & ASBESTOS. SEE SPECIFICATIONS FOR ADDITIONAL INFORMATION.

21. CONTRACTOR TO PROVIDE ALL DRAWINGS FOR AGENCY APPROVAL AND

ALL EQUIPMENT MATERIAL AND LABOR FOR A NEW CERTIFIED FIRE ALARM SYSTEM, WITH CERTIFIED INSTALLER AND TESTED FOR PROPER FUNCTION.

22. CONTRACTOR TO INSTALL CONDUITS, WIRES, SENSORS, PANELS, PULL

STATIONS, STROBES, SMOKE DETECTORS, AND ALL NECESSARY ITEMS FOR INSTALLATION OF SMOKE ALARM SYSTEM.

23. A SEPARATE SUBMITTAL FOR THE FIRE ALARM SYSTEM IS REQUIRED BY THE CONTRACTOR. A FIRE ALARM TI PLAN WILL NEED TO BE SUBMITTED TO THE

ANAHEIM FIRE DEPARTMENT FOR REVIEW AND APPROVAL, A PERMIT ISSUED AND FINAL INSPECTION REQUIRED.

24. CONTRACTOR TO PROVIDE ALL DRAWINGS FOR AGENCY APPROVAL AND

ALL EQUIPMENT MATERIAL, AND LABOR FOR A NEW CERTIFIED FIRE ALARM SYSTEM WITH CERTIFIED INSTALLER AND TESTED FOR PROPER FUNCTION.

GENERAL NOTES
• AT TIME OF PERMIT ISSUANCE, CONTRACTOR SHALL SHOW THEIR VALID WORKERS' COMPENSATION INSURANCE CERTIFICATE.
• ALL WORK SHALL CONFORM TO ALL REQUIREMENTS OF STATE OF CALIFORNIA TITLE 24 REGARDLESS OF THE INFORMATION INDICATED ON THESE PLANS. IT IS THE RESPONSIBILITY OF

THE INDIVIDUAL SUPERVISING THE CONSTRUCTION TO ENSURE THAT THE WORK IS DONE IN ACCORDANCE WITH CODE REQUIREMENTS PRIOR TO REQUESTING INSPECTION.

CONTRACTOR NOTES
• EXCESS OR WASTE CONCRETE MAY NOT BE WASHED INTO THE PUBLIC WAY OR ANY OTHER DRAINAGE SYSTEM. PROVISIONS SHALL BE MADE TO RETAIN CONCRETE WASTES ON SITE UNTIL THEY CAN BE DISPOSED OF AS SOLID WASTE.
• SEDIMENTS AND OTHER MATERIALS MAY NOT BE TRACKED FROM THE SITE BY VEHICLE TRAFFIC. THE CONSTRUCTION ENTRANCE ROADWAYS MUST BE STABILIZED SO AS TO INHIBIT SEDIMENTS FROM BEING DEPOSITED INTO THE PUBLIC WAY. ACCIDENTAL DEPOSITIONS MUST BE SWEPT UP IMMEDIATELY AND MAY NOT BE WASHED DOWN BY RAIN OR OTHER MEANS. • STOCKPILES OF EARTH AND OTHER CONSTRUCTION RELATED MATERIALS MUST BE PROTECTED FROM BEING TRANSPORTED FROM THE SITE BY THE FORCES OF WIND OR WATER. • TRASH AND CONSTRUCTION RELATED SOLID WASTES MUST BE DEPOSITED INTO A COVERED RECEPTACLE TO PREVENT CONTAMINATION OF RAINWATER AND DISPERSAL BY WIND. • FUELS, OILS, SOLVENTS AND OTHER TOXIC MATERIALS MUST BE STORED IN ACCORDANCE WITH THEIR LISTING AND ARE NOT TO CONTAMINATE THE SOIL AND SURFACE WATERS. ALL APPROVED STORAGE CONTAINERS ARE TO BE PROTECTED FROM THE WEATHER. SPILLS MUST BE CLEANED UP IMMEDIATELY AND DISPOSED OF IN A PROPER MANNER. SPILLS MAY NOT BE WASHED INTO THE DRAINAGE SYSTEM.

AIR QUALITY NOTES
• SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) SHALL BE NOTIFIED IN

ACCORDANCE WITH CALIFORNIA STATE LAW PRIOR TO START OF ANY DEMOLITION, ADDITION, AND/OR REMODEL WORK. THE SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT OFFICE IS LOCATED AT 21865 COPLEY DRIVE IN DIAMOND BAR, PHONE NO. (909) 396-2000. BE ADVISED, SCAQMD MAY REQUIRE A 10 DAY WAIT PERIOD PRIOR TO START OF WORK.

Edward
Lok Ng
C-16840
REN.11/30/25

LICENSED ARCHITECT

STATE OF CA L I FORNIA
Client:

Consultant:

CAD Draft:

Architect:

Engineer:

Job Number:

Date Issue:

Client:

Designer: Architecture
Interiors
Planning
1511 Cota Ave. Long Beach, CA 90813 Tel. 562-912-7900
These drawings and accompanying, as instruments of service, are the exclusive property of the Architect and their use and publication shall be restricted to the original site for which they were prepared. Re-use, reproduction or publication by any method, in whole or part, is prohibited by written permission from the Architect. Title to these plans a nd specifications shall remain with the Architect without prejudice, and visual with them shall constitute prima facie eveiden ce of acceptance of these restrictions.

AHJ STAMP APPROVAL
8/27/2024 9:29:08 AM
G:\Project Files\2926 Montebello Fire Station #56 Remodel\01-Drawings\01-Revit\3-CD\Montebello Fire Station #56_New Scope 8-6-24.rvt 1166 S GREENWOOD AVE, MONTEBELLO, CA 90640
GEN-1
2926
8-27-2024

MONTEBELLO
KN
KN/AC
LOK
MONTEBELLO FS #56

OFFICE AND RESTROOM RENOVATION

TITLE SHEET, BUILDING
DATA
-

MONTEBELLO
FIRE STATION #56
1166 S GREENWOOD AVE, MONTEBELLO, CA 90640
12ABBREVIATIONS

OFFICE AND RESTROOM RENOVATION
1SHEET INDEX
2PROJECT DIRECTORY
7VICINITY MAP
11SYMBOL LEGEND
3SCOPE OF WORK
5BUILDING DATA
4FIRE AND LIFE SAFETY
6APPLICABLE CODES
10GENERAL NOTES 8GENERAL NOTES
NO.

REVISION
DATE
ISSUED

ATTACHMENT A

28"-34"
48" M
AX.
20" MAX.
28"-34" 44" M
AX
20"-25" MAX.

TYPICAL LANDING
5'-0" M
IN. 18" MIN. CLR @ INT. DOORS
24" MIN CLR @ EXT. DOORS
32" MIN. CLR

CLOSERS AND LATCH
12" MIN. CLR. @ DOORS W/
4'-0" M
IN.

PULL SIDE

PUSH SIDE

FRONT APPROACH

TYPICAL LANDING
5'-0" M
IN.
36" MIN
32" MIN CLR
22" MIN
44" @

DOORS W
ITHOUT

BOTH CLOSER & LATCH
48" @ DOORS WITH

CLOSER & LATCH

HINGE APPROACH

PULL SIDE

PUSH SIDE

TYPICAL LANDING
5'-0" M
IN.
24" MIN
32" MIN CLR
44" @

DOORS W
ITHOUT

BOTH CLOSER & LATCH
48" @ DOORS WITH

CLOSER & LATCH

LATCH APPROACH

PULL SIDE

PUSH SIDE
24" MIN

NO DOOR- SIDE APPROACH

NO DOOR- FRONT APPROACH
32" MIN CLR
42"

IF OPENINGS LESS
THAN 36" CLR
32" MIN CLR
48"

IF OPENINGS LESS
THAN 36" CLR
9" MIN.
11" MIN
8" MIN.
27" MIN

ELEVATION
PLAN
30"X48"
CLR. SPACE
19"-25"

BABY CHANGING TABLE
1/4"
9"
8 1/2"
6"
5 1/2"
1/4"
1/4" 1/4"
4 1/2"

NO SMOKING

NO -SMOKING SYMBOL
TEXT: "NO SMOKING"
5/8" HIGH LETTERS
FONT: AVANT GARDE (SANS SERIF)
BRAILLE FONT:

CALIFORNIA ROUND TOP
CONTRACTED GRADE 2 BRAILLE
DOTS
48" M
IN. A.F.F.
3/8" M
IN.

BRAILLE BRAILLE SHALL BE SEPARATED
3/8" -1/2" FROM ANY OTHER

TACTILE CHARACTERS
8"
4"

MAXIMUM

OCCUPANCY
XXX
1/4" THICK LAMINATED ACRYLIC SIGN
TEXT: "MAXIMUM OCCUPANCY", 7/8"
HIGH LETTERING, NUMBER IN 1"

HIGH NUMERALS
FONT: AVANT GARDE (SANS SERIF)
40" MIN. A.F.F.
70" MAX. A.F.F.
5'-0" A.F.F.
6"
5 1/2" 1/4" 1/4"
1/4"
5 1/2"
1/4"
6"

INTERNATIONAL SYMBOL OF

ACCESSIBILITY W/ WHITE

SYMBOL GRAPHICS

BACKGROUND COLOR - BLUE IN
COLOR EQUAL TO FS -15090
PER FEDERAL STD. 595C
1/4" WHITE BORDER
1/2" CORNER RADIUS
NOTE:

PROVIDE MECHANICAL MOUNTING

W/ VANDAL RESISTANT
FASTENERS. PROVIDE ADHESIVE

MOUNTING SYSTEM WHEN
ATTACHED TO GLAZING.
48" M
IN. A.F.F.

NAME
#
1/4" 1/4" VARIES
1/4"
1/4"
4 1/2"
5"
60" M
AX. A.F.F.
3/8" MIN BRAILLE SHALL

BE SEPARATED
3/8" -1/2" FROM

ANY OTHER

TACTILE

CHARACTERS

ROOM NAME AND NUMBER
TEXT:
1" HIGH LETTERS, RAISED
MIN. 1/32" ABOVE
BACKGROUND; FONT:

AVANT GARDE (SANS SERIF,

UPPERCASE), WHITE

HIGH CONTRAST

BACKGROUND COLOR
BRAILLE FONT:

CALIFORNIA ROUND TOP
CONTRACTED GRADE 2
BRAILLE DOTS 1/10" O.C.,
2/10" BETWEEN CELLS,
RAISED MIN. 1/40" ABOVE

BACKGROUND

CENTER TEXT AND

BRAILLE ON SIGN
NOTE:

1. PROVIDE MECHANICAL MOUNTING W/ VANDAL
RESISTANT FASTENERS. PROVIDE ADHESIVE
MOUNTING SYSTEM WHEN ATTACHED TO GLAZING.

2. PRIMARY ENTRANCES TO RECEIVE ROOM

IDENTIFICATION SIGN, SECONDARY ENTRANCES TO
HAVE ROOM NUMBER U.N.O.

RADIUS
1/8" -1/4"
ROUNDED AT 1/16" MIN. 1/8" MAX.

RADIUSES @ VERTICES EASED/ROUNDED CHAMFERED
FIGURE 11B -703.7.2.6.4

EDGES AND VERTICES ON GEOMETRIC SYMBOLS
3'-6" U.N.O.
4'-0" M
AX.
8" MIN.

M
IN.
1' - 3"
1'-0" MAX.
2'-0" AT PARTY WALLS

AND AREA

SEPARATIONS
ELEC. SWITCH

T-STAT/FIRE ALARM

PULL BOX

TELE/CRT
POWER

FINISH FLOOR
17" M
AX. 44" M
AX.

ACCESSIBLE
13 -1/2" MIN.

PROJECTION

FROM WALL
32" MIN. CLR
2' - 0"
STD.
36" MIN. CLEAR

WHERE WALLS OR

PROJECTIONS

EXTEND MORE THAN
24" FROM FRONT OF

CLEAR SPACE
17" - 19"
36" LONG S.S. GRAB BAR AT BACK OF WALL
FINISH
FLR.

TOILET
PAPER

DISPENSER
TOILET
54" MIN.
33" - 36" O.C.

CLR.
1 1/2"
M
IN.

GRAB BAR
19" M
IN.

AND BELOW
7"MIN. TO 9" MAX.

TOILET
SEAT
GEN-2
3 0' - 1 1/2" 0' - 1 1/2"
AT CMU WALL:
3-#16 x 2 1/2" LONG

EXPANSION ANCHORS TO

WALL STRUCTURE OR AS

PROVIDED BY

MANUFACTURER

CMU WALL

LOCATE GRAB BARS ON EACH SIDE, OR ONE SIDE AND THE BACK, OF THE WATER CLOSET, 33 INCHES ABOVE AND PARALLEL TO THE FLOOR. GRAB BARS AT THE SIDE ARE TO BE AT LEAST 42 INCHES LONG WITH THE FRONT END POSITIONED 24 INCHES IN FRONT OF THE WATER CLOSET. GRAB BARS AT THE BACK CAN NOT BE LESS THAN 36 INCHES LONG. THE DIAMETER OR WIDTH OF THE GRIPPING SURFACE IS REQUIRED TO BE 1 1/2" O.D., OR THE SHAPE IS TO PROVIDE AN EQUIVALENT GRIPPING SURFACE. IF

GRAB BARS ARE MOUNTED ADJACENT TO A WALL, THE SPACE BETWEEN THE WALL AND THE GRAB BARS IS TO BE 1 1/2 INCHES. GRAB BARS ARE TO RESIST 250 POUNDS OF DOWNWARD FORCE AND TORSION. GRAB BARS ARE TO BE MADE OF STAINLESS STEEL WITH A PINED SURFACE AND SNAP FLANGES OVER MOUNTING BOLTS.

AT STUD WALL:

USE MANUFACTURER'S

MOUNTING HARDWARE FOR

ATTACHMENT TO WALL
STRUCTURE. PROVIDE 1/8" MIN.

STEEL PLATE AS BACKING

PROVIDE
SOLID 2x6
MIN. BLK'G

AT WOOD
STUD
WALLS
WHERE
OCCURS
VISUAL CHARACTERS TO COMPLY WITH CBC SECTION 11B -703.5 H
110% H = MAX
60% H = MIN
H
10% H = MIN
20% H = MAX

CHARACTER PROPORTIONS STROKE PROPORTION

RAISED CHARACTERS ON SIGNS SHALL BE

SELECTED FROM FONTS WHERE THE WIDTH OF
THE UPPERCASE LETTER "O" IS 60 PERCENT
MINIMUM AND 110 PERCENT MAXIMUM OF THE
HEIGHT OF THE UPPERCASE LETTER "I'.

STROKE THICKNESS OF THE
UPPERCASE LETTER "I" SHALL BE
10 PERCENT MINIMUM AND 20

PERCENT MAXIMUM OF THE
HEIGHT OF THE CHARACTER.

CALIFORNIA CONTRACTED GRADE 2 BRAILLE SHALL BE USED WHEREVER BRAILLE IS REQUIRED. INDIVIDUAL BRAILLE DOTS SHALL EACH BE DISTINCT AND SEPARATE. EACH DOT SHALL BE ROUNDED OR DOMED IN LIEU OF SQUARE SIDED AND FLAT TOPPED.

PER CBC TABLE 11B-703.3.1, DOT BASE DIAMETER SHALL BE 0.059" TO

0.063", DISTANCE BETWEEN TWO DOTS IN THE SAME CELL SHALL BE 0.100",

DISTANCE BETWEEN CORRESPONDING DOTS IN ADJACENT CELLS SHALL BE 0.300", DOT HEIGHT SHALL BE 0.025" TO 0.037", AND DISTANCE

BETWEEN CORRESPONDING DOTS FROM ONE CELL DIRECTLY BELOW SHALL BE 0.395" TO 0.400"

NO RAISED DOT

RAISED DOT

BLANK CELL SPACE

BETWEEN WORDS

SINGLE BRAILLE CELL

BASE DIAMETER
.
.
.
.

DISTANCE BETWEEN DOTS IN

THE SAME CELL

DISTANCE BETWEEN

CORRESPONDING DOTS

IN ADJACENT CELLS

DISTANCE BETWEEN

DOTS IN THE SAME CELL

DISTANCE BETWEEN

CORRESPONDING DOTS

FROM ONE CELL

DIRECTLY BELOW
1/4" MIN. THICKNESS TYPICAL AND IN CONTRASTING COLORS OF THE DOOR. (TYPICAL) THE GENDER WORD IS LOCATED DIRECTLY UNDER PICTOGRAM NOTE: LETTERS AND NUMERALS ARE
RAISED 1/32" AND ARE ACCOMPANIED BY
GRADE 2 BRAILLE. CHARACTERS ARE
MINIMUM 5/8" HIGH AND A MAXIMUM OF 2"
HIGH. ATTACH WITH 4 STAINLESS STEEL
SCREWS.
8"x8" SQ.

RESTROOM

HEIGHT NOTE
SEE M

OUNTING
MOUNTING HEIGHT:

SIGNS WITH RAISED CHARACTER AND
BRAILLE SHALL BE LOCATED 48 INCHES

MINIMUM ABOVE THE FINISH FLOOR OR

GROUND SURFACE, MEASURED FROM THE

BASELINE OF THE LOWEST LINE OF BRAILLE
AND 60 INCHES MAXIMUM ABOVE THE FINISH

FLOOR OR GROUND SURFACE, MEASURED

FROM THE BASELINE OF THE HIGHEST
LINE OF RAISED CHARACTERS.
5" TYP.
1/2" M
AX.
3/8" M
IN. -
TYP.
1/2" M
IN.

CONTRACTED GRADE 2 BRAILLE

LATCH SIDE

OF DOOR
BRUSH METAL FINISH.

COLOR AND FINISH TO

BE SELECTED BY ARCHITECT

ALL- GENDER

ALL -GENDER

RESTROOM
60" M
AX.
58" M
IN.

NOTE: LETTERS AND NUMERALS ARE RAISED 1/32"
AND ARE ACCOMPANIED BY GRADE 2 BRAILLE.

CHARACTERS ARE MINIMUM 5/8" HIGH AND A
MAXIMUM OF 2" HIGH.
12" DIAMETER CIRCLE 1/4" THICK WITH 1/4" THICK TRIANGLE SUPERIMPOSED WITHIN CIRCLE. THE WORD "RESTROOM" IS LOCATED DIRECTLY UNDER PICTOGRAM. COLOR OF TRIANGLE SHALL CONTRAST VISUALLY WITH THE COLOR OF THE CIRCLE.

COLOR OF CIRCLE SHALL CONTRAST VISUALLY WITH THE DOOR COLOR. 1/8" MIN. RADIUS AT CORNERS

TYPICAL AT LATCH SIDE

OF ENTRANCE DOOR

EASED EDGES
FINISH: ALL RESTROOM SIGNS
SHALL HAVE A NON -GLARE FINISH.

GEN-2
4 EQ. EQ.
44" M
AX.
34" M
IN.

BRUSH METAL FINISH.

COLOR AND FINISH TO BE SELECTED BY ARCHITECT
CL

FINISH FLOOR
Edward
Lok Ng
C-16840
REN.11/30/25

LICENSED ARCHITECT

STATE OF CA L I FORNIA
Client:

Consultant:

CAD Draft:

Architect:

Engineer:

Job Number:

Date Issue:

Client:

Designer: Architecture
Interiors
Planning
1511 Cota Ave. Long Beach, CA 90813 Tel. 562 -912 -7900 These drawings and accompanying, as instruments of service, are the exclusive property of the Architec t and their use and pub lication shall be restricted to the original site f or which they were prepared. Re -use, reproduction or publication by any method, in whole or part, is prohibited by written permission from the Architect. Title to these plans and specifications shall remain with the Architect without prejudice, and visual with them shall constitute prima facie eveid ence of acceptance of these restrictions.

AHJ STAMP APPROVAL
8/27/2024 9:29:09 AM
G:\Project Files\2926 Montebello Fire Station #56 Remodel\01-Drawings\01-Revit\3-CD\Montebello Fire Station #56_New Scope 8-6-24.rvt 1166 S GREENWOOD AVE, MONTEBELLO, CA 90640
GEN-2
2926
8-27 -2024

MONTEBELLO
KN
AC
LOK
MONTEBELLO FS #56

OFFICE AND RESTROOM RENOVATION

ACCESSIBILITY DETAILS
MISC.
-
12 REACH RANGES
11 DOOR LANDINGS ADA
13 KNEE AND TOE CLEARANCES
7NO SMOKING SIGN
8OCCUPANT LOAD SIGN
9ACCESSIBLE ENTRY SIGN
6ROOM DESIGNATION SIGN
10 EDGES AND VERTICES 5MOUNTING HTS SWITCHES
2URINAL
1WATER CLOSET
3GRAB BAR
14 TACTILE SIGNAGE TEMPLATES
4ROOM ID15 RESTROOM SIGN
NO.

REVISION
DATE
ISSUED

Edward
Lok Ng
C-16840
REN.11/30/25

LICENSED ARCHITECT

STATE OF CA L I FORNIA
Client:

Consultant:

CAD Draft:

Architect:

Engineer:

Job Number:

Date Issue:

Client:

Designer: Architecture
Interiors
Planning
1511 Cota Ave. Long Beach, CA 90813 Tel. 562 -912 -7900 These drawings and accompanying, as instruments of service, are the exclusive property of the Architec t and their use and pub lication shall be restricted to the original site f or which they were prepared. Re -use, reproduction or publication by any method, in whole or part, is prohibited by written permission from the Architect. Title to these plans and specifications shall remain with the Architect without prejudice, and visual with them shall constitute prima facie eveid ence of acceptance of these restrictions.

AHJ STAMP APPROVAL
8/27/2024 9:29:10 AM
G:\Project Files\2926 Montebello Fire Station #56 Remodel\01-Drawings\01-Revit\3-CD\Montebello Fire Station #56_New Scope 8-6-24.rvt 1166 S GREENWOOD AVE, MONTEBELLO, CA 90640
GEN-3
2926
8-27 -2024

MONTEBELLO
Designer
Author
Checker
MONTEBELLO FS #56

OFFICE AND RESTROOM RENOVATION

GREEN BUILDING

STANDARDS
Approver
NO.

REVISION
DATE
ISSUED

Edward
Lok Ng
C-16840
REN.11/30/25

LICENSED ARCHITECT

STATE OF CA L I FORNIA
Client:

Consultant:

CAD Draft:

Architect:

Engineer:

Job Number:

Date Issue:

Client:

Designer: Architecture
Interiors
Planning
1511 Cota Ave. Long Beach, CA 90813 Tel. 562 -912 -7900 These drawings and accompanying, as instruments of service, are the exclusive property of the Architec t and their use and pub lication shall be restricted to the original site f or which they were prepared. Re -use, reproduction or publication by any method, in whole or part, is prohibited by written permission from the Architect. Title to these plans and specifications shall remain with the Architect without prejudice, and visual with them shall constitute prima facie eveid ence of acceptance of these restrictions.

AHJ STAMP APPROVAL
8/27/2024 9:29:11 AM
G:\Project Files\2926 Montebello Fire Station #56 Remodel\01-Drawings\01-Revit\3-CD\Montebello Fire Station #56_New Scope 8-6-24.rvt 1166 S GREENWOOD AVE, MONTEBELLO, CA 90640
GEN-4
2926
8-27 -2024

MONTEBELLO
Designer
Author
Checker
MONTEBELLO FS #56

OFFICE AND RESTROOM RENOVATION

GREEN BUILDING

STANDARDS
Approver
NO.

REVISION
DATE
ISSUED

Edward
Lok Ng
C-16840
REN.11/30/25

LICENSED ARCHITECT

STATE OF CA L I FORNIA
Client:

Consultant:

CAD Draft:

Architect:

Engineer:

Job Number:

Date Issue:

Client:

Designer: Architecture
Interiors
Planning
1511 Cota Ave. Long Beach, CA 90813 Tel. 562 -912 -7900 These drawings and accompanying, as instruments of service, are the exclusive property of the Architec t and their use and pub lication shall be restricted to the original site f or which they were prepared. Re -use, reproduction or publication by any method, in whole or part, is prohibited by written permission from the Architect. Title to these plans and specifications shall remain with the Architect without prejudice, and visual with them shall constitute prima facie eveid ence of acceptance of these restrictions.

AHJ STAMP APPROVAL
8/27/2024 9:29:13 AM
G:\Project Files\2926 Montebello Fire Station #56 Remodel\01-Drawings\01-Revit\3-CD\Montebello Fire Station #56_New Scope 8-6-24.rvt 1166 S GREENWOOD AVE, MONTEBELLO, CA 90640
GEN-5
2926
8-27 -2024

MONTEBELLO
Designer
Author
Checker
MONTEBELLO FS #56

OFFICE AND RESTROOM RENOVATION

GREEN BUILDING

STANDARDS
Approver
NO.

REVISION
DATE
ISSUED

Edward
Lok Ng
C-16840
REN.11/30/25

LICENSED ARCHITECT

STATE OF CA L I FORNIA
Client:

Consultant:

CAD Draft:

Architect:

Engineer:

Job Number:

Date Issue:

Client:

Designer: Architecture
Interiors
Planning
1511 Cota Ave. Long Beach, CA 90813 Tel. 562 -912 -7900 These drawings and accompanying, as instruments of service, are the exclusive property of the Architec t and their use and pub lication shall be restricted to the original site f or which they were prepared. Re -use, reproduction or publication by any method, in whole or part, is prohibited by written permission from the Architect. Title to these plans and specifications shall remain with the Architect without prejudice, and visual with them shall constitute prima facie eveid ence of acceptance of these restrictions.

AHJ STAMP APPROVAL
8/27/2024 9:29:14 AM
G:\Project Files\2926 Montebello Fire Station #56 Remodel\01-Drawings\01-Revit\3-CD\Montebello Fire Station #56_New Scope 8-6-24.rvt 1166 S GREENWOOD AVE, MONTEBELLO, CA 90640
GEN-6
2926
8-27 -2024

MONTEBELLO
Designer
Author
Checker
MONTEBELLO FS #56

OFFICE AND RESTROOM RENOVATION

GREEN BUILDING

STANDARDS
Approver
NO.

REVISION
DATE
ISSUED

FD
FD
FD
T

ACCESSIBLE

RESTROOM
108
FIRE DEPT.

OFFICE
110
DORM
127
LOCKER
125

RESTROOM
124

STORAGE
123
MECH./ ELECT.
114

JANITOR
112

STORAGE
111

LAUNDRY
113

CORRIDOR
126

STORAGE
116
TOILET
115
CAPT. DORM
117

OUTSIDE

STORAGE
118

HOSE TOWER
106

HOSE STORAGE
105

AIR PUMP
104
SHOP
103

SERVICE SHOP
102
ELECT.
101

EMERENCY

GENERATOR
100

ROOF ACCESS
132

DAYROOM
129 DINING
131

STORAGE
84 KITCHEN
130
AA
AA
F
F
B
Z
FZG
B
F
F
R
F
R
B
G
F
G
V
C
B
J
F
M
A
A
V
V
F
C
C
VA
P
Q
G
I
K
C
V
A V
Q
D
D
I
D

1. CAP ALL EXISTING UTILITIES & PREPARE FOR NEW WOR K AS REQUIRED.

2. PROVIDE ALL LABOR, MATERIAL, AND EQUIPMENT NECES SARY TO COMPLETE

DEMOLITION WORK AS INDICATED ON DRAWINGS AND SPECIFICATIONS AND AS REQUIRED TO ACCOMMODATE NEW CONSTRUCTION.

3. PATCH, REPAIR, AND RESTORE ALL AREAS DAMAGED BY THE CONSTRUCTION

WORK AND DEMOLITION TO MATCH CONDITION OF ADJACENT UNDISTURBED SURFACES.

4. REMOVE FROM THE SITE ALL MATERIAL RESULTING FROM THE DEMOLITION WORK IN SUCH A MANNER AS TO AVOID CREATING A NUISANCE. DISPOSE OF

ALL MATERIALS FROM THE SITE ON A DAILY BASIS AT NO ADDITIONAL COST TO THE OWNER.

5. DISPOSE OF ALL MATERIAL RESULTING FROM THE DEMOL ITION WORK IN

ACCORDANCE WITH ALL APPLICABLE LAWS AND REGULATIONS, INCLUDING THOSE GOVERNING NOISE, DUST, AND DIRT CONTROL; DISPOSAL OF HAZARDOUS MATERIALS; AND REQUIREMENTS OF THE LOCAL AIR QUALITY MANAGEMENT DISTRICT.

6. ALL DEMOLITION AND ALL HEAVY NOISE CONSTRUCTION MUST BE LIMITED TO WEEKDAYS BETWEEN 8AM TO 4PM UNLESS NOTED OTHERWISE. NO ON-SITE WORK SHALL TAKE PLACE DURING STATE OR FEDERAL HOLIDAYS. KEEP NOISE LEVELS TO MINIMUM POSSIBLE AND COMPLY WITH CITY MUNICIPALITIES.

7. PROVIDE ALL LABOR, MATERIAL, AND EQUIPMENT NECES SARY TO COMPLETE

DEMOLITION WORK AS INDICATED ON DWGS AND SPECIFICATIONS AND AS REQUIRED TO ACCOMMODATE NEW CONSTRUCTION.

8. CONTRACTOR SHALL REMOVE AND SAVE FOR RE-INSTALLA TION THE FOLLOWING IF PRESENT: FIRE STROBE LIGHTS, FIRE ALARM PULL STATIONS, AND FIRE EXTINGUISHERS.

EXISTING 2X WALL TO BE DEMOLISHED
EXISTING 2X WALL TO REMAIN. PATCH AND

REPAIR TO MATCH EXISTING WHERE

DAMAGED BY DEMOLITION
EXISTING CMU W/ GYP BOARD FOR 1 HR

RATED WALL TO REMAIN
Edward
Lok Ng
C-16840
REN.11/30/25

LICENSED ARCHITECT

STATE OF CA L I FORNIA
Client:

Consultant:

CAD Draft:

Architect:

Engineer:

Job Number:

Date Issue:

Client:

Designer: Architecture
Interiors
Planning
1511 Cota Ave. Long Beach, CA 90813 Tel. 562 -912 -7900 These drawings and accompanying, as instruments of service, are the exclusive property of the Architec t and their use and pub lication shall be restricted to the original site f or which they were prepared. Re -use, reproduction or publication by any method, in whole or part, is prohibited by written permission from the Architect. Title to these plans and specifications shall remain with the Architect without prejudice, and visual with them shall constitute prima facie eveid ence of acceptance of these restrictions.

AHJ STAMP APPROVAL
8/27/2024 9:29:06 AM
G:\Project Files\2926 Montebello Fire Station #56 Remodel\01-Drawings\01-Revit\3-CD\Montebello Fire Station #56_New Scope 8-6-24.rvt 1166 S GREENWOOD AVE, MONTEBELLO, CA 90640
AD1.0
2926
8-27 -2024

MONTEBELLO
LN
LN/JS
LOK
MONTEBELLO FS #56

OFFICE AND RESTROOM RENOVATION

DEMOLITION PLAN
EDA
SCALE: 1/4" = 1'-0" 1 DEMOLITION PLAN

DEMOLITION KEYNOTES
A REMOVE AND DISPOSE OF ALL WALL CERAMIC TILE BASE A ND SUBSTRATE. PREPARE AREA FOR NEW WORK.

AA REMOVE ALL WOOD FINISH AND SUBSTRATE AT WALL. REMOVE ANY WALL

ACCESSORIES, OUTLETS, SWITCHES, AND SIMILAR ITEMS AND SAVE FOR RE-INSTALLATION. PREPARE AREA FOR NEW WORK.

B EXISTING BUILT-IN BASE CABINETS / DESK TO BE DEMOL ISHED AND DISPOSED OF.

PREPARE AREA FOR NEW WORK.

C REMOVE AND DISPOSE OF EXISTING PLUMBING FIXTURE AN D ASSOCIATED FITTINGS.

CAP UTILITY LINES BELOW WALL/FLOOR SURFACES AS REQUIRED. RECONNECT PIPING TO NEW FIXTURES SHOWN ON RENOVATION PLAN. PATCH AND REPAIR IMPACTED WALL/FLOOR SURFACES.

D REMOVE AND DISPOSE OF EXISTING CARPET FLOORING MAT ERIAL AND ADHESIVE MATERIAL TO ACCOMMODATE NEW FINISH MATERIAL. PREPARE FOR NEW WORK.

F REMOVE AND DISPOSE OF EXISTING WOOD STUD WALL AND ASSOCIATED FINISHES AND OR ACCESSORIES.

G REMOVE AND DISPOSE OF EXISTING DOOR AND DOOR FRAME. INFILL OPENING WITH 2X STUDS AT 16" O.C., PATCH AND REPAIR WALL SURFACES TO MATCH EXISTING.

I REMOVE AND DISPOSE OF ALL CERAMIC TILE FLOORING AN D SUBSTRATE. PREPARE FOR NEW WORK.

J EXISTING WALL HUNG UPPER CABINETS TO BE DEMOLISHED AND DISPOSED OF.

PREPARE AREA FOR NEW WORK.

K REMOVE AND DISPOSE OF EXISTING BUILT-IN LOCKER/CAB INETS. PATCH AND REPAIR DAMAGED AREAS.

M SAWCUT, REMOVE AND DISPOSE OF EXISTING CONCRETE SLAB FOR NEW PLUMBING WORK AND FOR NEW STRUCTURAL FOOTING.

P REMOVE AND DISPOSE OF EXISTING WINDOW. PREPARE FOR NEW WORK.

Q REMOVE AND DISPOSE OF EXISTING TOILET PARTITIONS, DOORS, AND ATTACHED TOILET ACCESSORIES.

R REMOVE AND DISPOSE OF EXISTING DOOR HARDWARE. SEE DOOR SCHEDULE FOR ADDITIONAL INFO.

V REMOVE AND DISPOSE OF ALL RESTROOM/SHOWER ACCESSOR IES.

Z REMOVE AND STORE EXISTING WALL MOUNTED STORAGE CAB INET, WALL DISPLAY, AND ART WORK. COORDINATE WITH OWNER FOR NEW LOCATION.

N

DEMOLITION NOTES

WALL LEGEND
NO.

REVISION
DATE
ISSUED