Montebello City Council
May 28, 2025

Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

May 2023
O. Task O
rders may not be used to amend the language (or the terms) of this AGREEMENT nor to exceed the scope of work under this AGREEMENT.

P. The to tal amount payable by LOCAL AGENCY for all Task Orders resulting from this AGREEMENT shall not exceed $ (500,000). It is understood and agreed that there is no guarantee, either expressed or implied that this dollar amount will be authorized under this AGREEMENT through Task Orders.

City of Montebello – Planning and Community Development Attn: Joseph Palombi, Director
1600 West Beverly Boulevard Montebello, CA 90640
Email: [email protected]
The total amount payable by LOCAL AGENCY shall not exceed $(500,000).

ART

ICLE VI TERMINATION
A. This AGREEMENT may be terminated by LOCAL AGENCY, provided that LOCAL AGENCY gives not less than thirty (30) calendar days’ written notice (delivered by certified mail, return receipt requested) of intent to terminate. Upon termination, LOCAL AGENCY shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not.

A. LOCAL AGENCY may temporarily suspend this AGREEMENT, at no additional cost to LOCAL AGENCY, provided that CONSULTANT is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If LOCAL AGENCY gives such notice of temporary suspension, CONSULTANT shall immediately suspend its activities under this AGREEMENT. A temporary suspension may be issued concurrent with the notice of termination.

B. Not
withstanding any provisions of this AGREEMENT, CONSULTANT shall not be relieved of liability to LOCAL AGENCY for damages sustained by City by virtue of any breach of this AGREEMENT by CONSULTANT, and City may withhold any payments due to CONSULTANT until such time as the exact amount of damages, if any, due City from CONSULTANT is determined.

C. In
the event of termination, CONSULTANT shall be compensated as provided for in this AGREEMENT. Upon termination, LOCAL AGENCY shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not.

D. In
the event of termination, CONSULTANT shall be compensated as provided for in this AGREEMENT. Upon termination, LOCAL AGENCY shall be entitled to all work, including but not limited to, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not.

Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

May 2023

ARTICLE VII COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS A. The CONSULTANT agrees that 48 CFR 31, Contract Cost Principles and Procedures, shall be used to determine the allowability of individual terms of cost.

B. The CONSULTANT also agrees to comply with Federal procedures in accordance with 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

C. Any costs for which payment has been made to the CONSULTANT that are determined by subsequent audit to be unallowable under 48 CFR 31 or 2 CFR 200 are subject to repayment by the CONSULTANT to LOCAL AGENCY.

D. When a CONSULTANT or Subconsultant is a Non-Profit Organization or an Institution of Higher Education, the Cost Principles for Title 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards shall apply.

ARTICLE VIII RETENTION OF RECORD/AUDITS
For the purpose of determining compliance with Gov. Code § 8546.7, the CONSULTANT, Subconsultants, and LOCAL AGENCY shall maintain all books, documents, papers, accounting records, Independent CPA Audited Indirect Cost Rate workpapers, and other evidence pertaining to the performance of the AGREEMENT including, but not limited to, the costs of administering the AGREEMENT. All parties, including the CONSULTANT’s Independent CPA, shall make such workpapers and materials available at their respective offices at all reasonable times during the AGREEMENT period and for three (3) years from the date of final payment under the AGREEMENT and records for real property and equipment acquired with federal funds must be retained for three (3) years after final disposition. LOCAL AGENCY, Caltrans Auditor, FHWA, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the CONSULTANT, Subconsultants, and the CONSULTANT’s Independent CPA, that are pertinent to the AGREEMENT for audits, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested without limitation.

Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

May 2023

ARTICLE IX AUDIT REVIEW PROCEDURES
A. Any dispute concerning a question of fact arising under an interim or post audit of this AGREEMENT that is not disposed of by AGREEMENT, shall be reviewed by LOCAL AGENCY’S Chief Financial Officer.

B. Not later than thirty (30) calendar days after issuance of the final audit report, CONSULTANT may request a review by LOCAL AGENCY’S Chief Financial Officer of unresolved audit issues. The request for review will be submitted in writing.

C. Neither the pendency of a dispute nor its consideration by LOCAL AGENCY will excuse CONSULTANT from full and timely performance, in accordance with the terms of this AGREEMENT.

D. CONSULTANT and subconsultant AGREEMENTs, including cost proposals and Indirect Cost Rates (ICR), may be subject to audits or reviews such as, but not limited to, an AGREEMENT audit, an incurred cost audit, an ICR Audit, or a CPA ICR audit work paper review. If selected for audit or review, the AGREEMENT, cost proposal and ICR and related work papers, if applicable, will be reviewed to verify compliance with 48 CFR 31 and other related laws and regulations. In the instances of a CPA ICR audit work paper review it is CONSULTANT’s responsibility to ensure federal, LOCAL AGENCY, or local government officials are allowed full access to the CPA’s work papers including making copies as necessary. The AGREEMENT, cost proposal, and ICR shall be adjusted by CONSULTANT and approved by LOCAL AGENCY Contract Administrator to conform to the audit or review recommendations. CONSULTANT agrees that individual terms of costs identified in the audit report shall be incorporated into the AGREEMENT by this reference if directed by LOCAL AGENCY at its sole discretion. Refusal by CONSULTANT to incorporate audit or review recommendations, or to ensure that the federal, LOCAL AGENCY or local governments have access to CPA work papers, will be considered a breach of AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.

E. CONSULTANT’s Cost Proposal may be subject to a CPA ICR Audit Work Paper Review and/or audit by the Independent Office of Audits and Investigations (IOAI). IOAI, at its sole discretion, may review and/or audit and approve the CPA ICR documentation. The Cost Proposal shall be adjusted by the CONSULTANT and approved by the LOCAL AGENCY Contract Administrator to conform to the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report. Refusal by the CONSULTANT to incorporate the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report will be considered a breach of the AGREEMENT terms and cause for termination of the AGREEMENT and disallowance of prior reimbursed costs.

1. During IOAI’s review of the ICR audit work papers created by the CONSULTANT’s independent CPA, IOAI will work with the CPA and/or CONSULTANT toward a resolution of issues that arise during the review. Each party agrees to use its best efforts to resolve any audit disputes in a timely manner. If IOAI identifies significant issues during the review and is unable to issue a cognizant approval letter, LOCAL AGENCY will reimburse the CONSULTANT at an accepted ICR until a FAR (Federal Acquisition Regulation) compliant ICR (e.g. 48 CFR Part 31; GAGAS (Generally Accepted Auditing Standards); CAS (Cost Accounting Standards), if applicable; in accordance with procedures and guidelines of the American Association of State Highways and Transportation Officials (AASHTO) Audit Guide; and other applicable procedures and guidelines) is received and approved by IOAI.

Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

May 2023

Accepted rates will be as follows:
a. If the proposed rate is less than one hundred fifty percent (150%) - the accepted rate reimbursed will be ninety percent (90%) of the proposed rate. b. If the proposed rate is between one hundred fifty percent (150%) and two hundred percent (200%) - the accepted rate will be eighty-five percent (85%) of the proposed rate.
c. If the proposed rate is greater than two hundred percent (200%) - the accepted rate will be seventy-five percent (75%) of the proposed rate.

2. If IOAI is unable to issue a cognizant letter per paragraph E.1. above, IOAI may require CONSULTANT to submit a revised independent CPA-audited ICR and audit report within three (3) months of the effective date of the management letter. IOAI will then have up to six (6) months to review the CONSULTANT’s and/or the independent CPA’s revisions.

3. If the CONSULTANT fails to comply with the provisions of this paragraph E, or if IOAI is still unable to issue a cognizant approval letter after the revised independent CPA audited ICR is submitted, overhead cost reimbursement will be limited to the accepted ICR that was established upon initial rejection of the ICR and set forth in paragraph E.1. above for all rendered services. In this event, this accepted ICR will become the actual and final ICR for reimbursement purposes under this AGREEMENT.

4. CONSULTANT may submit to LOCAL AGENCY final invoice only when all of the following items have occurred: (1) IOAI accepts or adjusts the original or revised independent CPA audited ICR; (2) all work under this AGREEMENT has been completed to the satisfaction of LOCAL AGENCY; and, (3) IOAI has issued its final ICR review letter. The CONSULTANT MUST SUBMIT ITS FINAL INVOICE TO LOCAL AGENCY no later than sixty (60) calendar days after occurrence of the last of these items. The accepted ICR will apply to this AGREEMENT and all other agreements executed between LOCAL AGENCY and the CONSULTANT, either as a prime or subconsultant, with the same fiscal period ICR.

ARTICLE X SUBCONTRACTING
A. Nothing contained in this AGREEMENT or otherwise, shall create any contractual relation between the LOCAL AGENCY and any Subconsultants, and no subagreement shall relieve the CONSULTANT of its responsibilities and obligations hereunder. The CONSULTANT agrees to be as fully responsible to the LOCAL AGENCY for the acts and omissions of its Subconsultants and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the CONSULTANT. The CONSULTANT's obligation to pay its Subconsultants is an independent obligation from the LOCAL AGENCY's obligation to make payments to the CONSULTANT.

B. The CONSULTANT shall perform the work contemplated with resources available within its own organization and no portion of the work shall be subcontracted without written authorization by the LOCAL AGENCY Contract Administrator, except that which is expressly identified in the CONSULTANT’s approved Cost Proposal.

C. Any subagreement entered into as a result of this AGREEMENT, shall contain all the provisions stipulated in this entire AGREEMENT to be applicable to Subconsultants unless otherwise noted.

D. CONSULTANT shall pay its Subconsultants within Fifteen (15) calendar days from receipt of each payment made to the CONSULTANT by the LOCAL AGENCY.

Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

May 2023

E. Any substitution of Subconsultants must be approved in writing by the LOCAL AGENCY Contract Administrator in advance of assigning work to a substitute Subconsultant.

F. Prompt Progress Payment
CONSULTANT or subconsultant shall pay to any subconsultant, not later than fifteen (15) days after receipt of each progress payment, unless otherwise agreed to in writing, the respective amounts allowed CONSULTANT on account of the work performed by the subconsultants, to the extent of each subconsultant’s interest therein. In the event that there is a good faith dispute over all or any portion of the amount due on a progress payment from CONSULTANT or subconsultant to a subconsultant, CONSULTANT or subconsultant may withhold no more than 150 percent of the disputed amount. Any violation of this requirement shall constitute a cause for disciplinary action and shall subject the licensee to a penalty, payable to the subconsultant, of 2 percent of the amount due per month for every month that payment is not made.

In any action for the collection of funds wrongfully withheld, the prevailing party shall be entitled to his or her attorney’s fees and costs. The sanctions authorized under this requirement shall be separate from, and in addition to, all other remedies, either civil, administrative, or criminal. This clause applies to both DBE and non-DBE subconsultants.

G. Prompt Payment of Withheld Funds to Subconsultants
The LOCAL AGENCY may hold retainage from CONSULTANT and shall make prompt and regular incremental acceptances of portions, as determined by the LOCAL AGENCY, of the contract work, and pay retainage to CONSULTANT based on these acceptances. The LOCAL AGENCY shall designate one of the methods below in the contract to ensure prompt and full payment of any retainage kept by CONSULTANT or subconsultant to a subconsultant.

Method 1: No retainage will be held by the LOCAL AGENCY from progress payments due to CONSULTANT. CONSULTANTS and subconsultants are prohibited from holding retainage from subconsultants. Any delay or postponement of payment may take place only for good cause and with the LOCAL AGENCY’s prior written approval. Any violation of these provisions shall subject the violating CONSULTANT or subconsultant to the penalties, sanctions, and other remedies specified in Section 3321 of the California Civil Code. This requirement shall not be construed to limit or impair any contractual, administrative or judicial remedies, otherwise available to CONSULTANT or subconsultant in the event of a dispute involving late payment or nonpayment by CONSULTANT, deficient subconsultant performance and/or noncompliance by a subconsultant. This clause applies to both DBE and non-DBE subconsultants.

Method 2: No retainage will be held by the LOCAL AGENCY from progress payments due to

ARTICLE XI EQUIPMENT PURCHASE AND OTHER CAPITAL EXPENDITURES A. Prior authorization in writing by LOCAL AGENCY’s Contract Administrator shall be required before CONSULTANT enters into any unbudgeted purchase order, or subcontract exceeding five thousand dollars ($5,000) for supplies, equipment, or CONSULTANT services. CONSULTANT shall provide an evaluation of the necessity or desirability of incurring such costs.

B. For purchase of any item, service, or consulting work not covered in CONSULTANT’s approved Cost Proposal and exceeding five thousand dollars ($5,000), with prior authorization by LOCAL AGENCY’s Contract Administrator, three competitive quotations must be submitted with the request, or the absence of proposal must be adequately justified.

C. Any equipment purchased with funds provided under the terms of this AGREEMENT is subject to the following:

Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

May 2023

1. CONSULTANT shall maintain an inventory of all nonexpendable property. Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of five thousand dollars ($5,000) or more. If the purchased equipment needs replacement and is sold or traded in, LOCAL AGENCY shall receive a proper refund or credit at the conclusion of the AGREEMENT, or if the AGREEMENT is terminated, CONSULTANT may either keep the equipment and credit LOCAL AGENCY in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established LOCAL AGENCY procedures; and credit LOCAL AGENCY in an amount equal to the sales price. If CONSULTANT elects to keep the equipment, fair market value shall be determined at CONSULTANT’s expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by LOCAL AGENCY and CONSULTANT, if it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by LOCAL AGENCY.

2. Regulation 2 CFR 200 requires a credit to Federal funds when participating equipment with a fair market value greater than five thousand dollars ($5,000) is credited to the project.

ARTICLE XII STATE PREVAILING WAGE RATES
A. No CONSULTANT or Subconsultant may be awarded an AGREEMENT containing public work elements unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code §1725.5. Registration with DIR must be maintained throughout the entire term of this AGREEMENT, including any subsequent amendments.

B. The CONSULTANT shall comply with all of the applicable provisions of the California Labor Code requiring the payment of prevailing wages. The General Prevailing Wage Rate Determinations applicable to work under this AGREEMENT are available and on file with the Department of Transportation's Regional/District Labor Compliance Officer (https://dot.ca.gov/programs/construction/labor-compliance). These wage rates are made a specific part of this AGREEMENT by reference pursuant to Labor Code §1773.2 and will be applicable to work performed at a construction project site. Prevailing wages will be applicable to all inspection work performed at LOCAL AGENCY construction sites, at LOCAL AGENCY facilities and at off-site locations that are set up by the construction contractor or one of its subcontractors solely and specifically to serve LOCAL AGENCY projects. Prevailing wage requirements do not apply to inspection work performed at the facilities of vendors and commercial materials suppliers that provide goods and services to the general public.

C. General Prevailing Wage Rate Determinations applicable to this project may also be obtained from the Department of Industrial Relations website at http://www.dir.ca.gov.

D. Payroll Records

1. Each CONSULTANT and Subconsultant shall keep accurate certified payroll records and supporting documents as mandated by Labor Code §1776 and as defined in 8 CCR §16000 showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the CONSULTANT or Subconsultant in connection with the public work. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct. b. The employer has complied with the requirements of Labor Code §1771, §1811, and §1815 for any work performed by his or her employees on the public works project.

Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

May 2023

2. The payroll records enumerated under paragraph (1) above shall be certified as correct by the CONSULTANT under penalty of perjury. The payroll records and all supporting documents shall be made available for inspection and copying by LOCAL AGENCY representatives at all reasonable hours at the principal office of the CONSULTANT. The CONSULTANT shall provide copies of certified payrolls or permit inspection of its records as follows:
a. A certified copy of an employee's payroll record shall be made available for inspection or furnished to the employee or the employee's authorized representative on request. b. A certified copy of all payroll records enumerated in paragraph (1) above, shall be made available for inspection or furnished upon request to a representative of LOCAL AGENCY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards of the Department of Industrial Relations. Certified payrolls submitted to LOCAL AGENCY, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards shall not be altered or obliterated by the CONSULTANT.
c. The public shall not be given access to certified payroll records by the CONSULTANT.

The CONSULTANT is required to forward any requests for certified payrolls to the LOCAL AGENCY Contract Administrator by both email and regular mail on the business day following receipt of the request.

3. Each CONSULTANT shall submit a certified copy of the records enumerated in paragraph (1) above, to the entity that requested the records within ten (10) calendar days after receipt of a written request.

4. Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by LOCAL AGENCY shall be marked or obliterated in such a manner as to prevent disclosure of each individual's name, address, and social security number. The name and address of the CONSULTANT or Subconsultant performing the work shall not be marked or obliterated.

5. The CONSULTANT shall inform LOCAL AGENCY of the location of the records enumerated under paragraph (1) above, including the street address, city and county, and shall, within five (5) working days, provide a notice of a change of location and address.

6. The CONSULTANT or Subconsultant shall have ten (10) calendar days in which to comply subsequent to receipt of written notice requesting the records enumerated in paragraph (1) above. In the event the CONSULTANT or Subconsultant fails to comply within the ten (10) day period, he or she shall, as a penalty to LOCAL AGENCY, forfeit one hundred dollars ($100) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated.

Such penalties shall be withheld by LOCAL AGENCY from payments then due. CONSULTANT is not subject to a penalty assessment pursuant to this section due to the failure of a Subconsultant to comply with this section.

E. When prevailing wage rates apply, the CONSULTANT is responsible for verifying compliance with certified payroll requirements. Invoice payment will not be made until the invoice is approved by the LOCAL AGENCY Contract Administrator.

Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

May 2023

F. Penalty

1. The CONSULTANT and any of its Subconsultants shall comply with Labor Code §1774 and §1775. Pursuant to Labor Code §1775, the CONSULTANT and any Subconsultant shall forfeit to the LOCAL AGENCY a penalty of not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of DIR for the work or craft in which the worker is employed for any public work done under the AGREEMENT by the CONSULTANT or by its Subconsultant in violation of the requirements of the Labor Code and in particular, Labor Code §§1770 to 1780, inclusive.

2. The amount of this forfeiture shall be determined by the Labor Commissioner and shall be based on consideration of mistake, inadvertence, or neglect of the CONSULTANT or Subconsultant in failing to pay the correct rate of prevailing wages, or the previous record of the CONSULTANT or Subconsultant in meeting their respective prevailing wage obligations, or the willful failure by the CONSULTANT or Subconsultant to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rates of prevailing wages is not excusable if the CONSULTANT or Subconsultant had knowledge of the obligations under the Labor Code. The CONSULTANT is responsible for paying the appropriate rate, including any escalations that take place during the term of the AGREEMENT.

3. In addition to the penalty and pursuant to Labor Code §1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the CONSULTANT or Subconsultant.

4. If a worker employed by a Subconsultant on a public works project is not paid the general prevailing per diem wages by the Subconsultant, the CONSULTANT of the project is not liable for the penalties described above unless the CONSULTANT had knowledge of that failure of the Subconsultant to pay the specified prevailing rate of wages to those workers or unless the CONSULTANT fails to comply with all of the following requirements:
a. The AGREEMENT executed between the CONSULTANT and the Subconsultant for the performance of work on public works projects shall include a copy of the requirements in Labor Code §§ 1771, 1775, 1776, 1777.5, 1813, and 1815. b. The CONSULTANT shall monitor the payment of the specified general prevailing rate of per diem wages by the Subconsultant to the employees by periodic review of the certified payroll records of the Subconsultant.
c. Upon becoming aware of the Subconsultant’s failure to pay the specified prevailing rate of wages to the Subconsultant’s workers, the CONSULTANT shall diligently take corrective action to halt or rectify the failure, including but not limited to, retaining sufficient funds due the Subconsultant for work performed on the public works project. d. Prior to making final payment to the Subconsultant for work performed on the public works project, the CONSULTANT shall obtain an affidavit signed under penalty of perjury from the Subconsultant that the Subconsultant had paid the specified general prevailing rate of per diem wages to the Subconsultant’s employees on the public works project and any amounts due pursuant to Labor Code §1813.

Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

May 2023

5. on a public works project within fifteen (15) calendar days of receipt of a complaint that a Subconsultant has failed to pay workers the general prevailing rate of per diem wages.

6. If LOCAL AGENCY determines that employees of a Subconsultant were not paid the general prevailing rate of per diem wages and if LOCAL AGENCY did not retain sufficient money under the AGREEMENT to pay those employees the balance of wages owed under the general prevailing rate of per diem wages, the CONSULTANT shall withhold an amount of moneys due the Subconsultant sufficient to pay those employees the general prevailing rate of per diem wages if requested by LOCAL AGENCY.

G. Hours of Labor
Eight (8) hours labor constitutes a legal day's work. The CONSULTANT shall forfeit, as a penalty to the LOCAL AGENCY, twenty-five dollars ($25) for each worker employed in the execution of the AGREEMENT by the CONSULTANT or any of its Subconsultants for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of the Labor Code, and in particular §§1810 to 1815 thereof, inclusive, except that work performed by employees in excess of eight (8) hours per day, and forty (40) hours during any one week, shall be permitted upon compensation for all hours worked in excess of eight (8) hours per day and forty (40) hours in any week, at not less than one and one-half (1.5) times the basic rate of pay, as provided in §1815.

H. Employment of Apprentices

1. Where either the prime AGREEMENT or the subagreement exceeds thirty thousand dollars ($30,000), the CONSULTANT and any subconsultants under him or her shall comply with all applicable requirements of Labor Code §§ 1777.5, 1777.6 and 1777.7 in the employment of apprentices.

2. CONSULTANTs and subconsultants are required to comply with all Labor Code requirements regarding the employment of apprentices, including mandatory ratios of journey level to apprentice workers. Prior to commencement of work, CONSULTANT and subconsultants are advised to contact the DIR Division of Apprenticeship Standards website at https://www.dir.ca.gov/das/, for additional information regarding the employment of apprentices and for the specific journey-to- apprentice ratios for the AGREEMENT work. The CONSULTANT is responsible for all subconsultants’ compliance with these requirements.

Penalties are specified in Labor Code §1777.7.

ARTICLE XIII CONFLICT OF INTEREST
A. During the term of this AGREEMENT, the CONSULTANT shall disclose any financial, business, or other relationship with LOCAL AGENCY that may have an impact upon the outcome of this AGREEMENT or any ensuing LOCAL AGENCY construction project. The CONSULTANT shall also list current clients who may have a financial interest in the outcome of this AGREEMENT or any ensuing LOCAL AGENCY construction project which will follow.

B. CONSULTANT certifies that it has disclosed to LOCAL AGENCY any actual, apparent, or potential conflicts of interest that may exist relative to the services to be provided pursuant to this AGREEMENT. CONSULTANT agrees to advise LOCAL AGENCY of any actual, apparent or potential conflicts of interest that may develop subsequent to the date of execution of this AGREEMENT. CONSULTANT further agrees to complete any statements of economic interest if required by either LOCAL AGENCY ordinance or State law.

C. The CONSULTANT hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this AGREEMENT.

Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

May 2023

D. The CONSULTANT hereby certifies that the CONSULTANT or subconsultant and any firm affiliated with the CONSULTANT or subconsultant that bids on any construction contract or on any Agreement to provide construction inspection for any construction project resulting from this AGREEMENT, has established necessary controls to ensure a conflict of interest does not exist. An affiliated firm is one, which is subject to the control of the same persons, through joint ownership or otherwise.

ARTICLE XIV REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION The CONSULTANT warrants that this AGREEMENT was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any LOCAL AGENCY employee.

For breach or violation of this warranty, LOCAL AGENCY shall have the right, in its discretion, to terminate this AGREEMENT without liability, to pay only for the value of the work actually performed, or to deduct from this AGREEMENT price or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.

ARTICLE XV PROHIBITION OF EXPENDING LOCAL AGENCY, STATE, OR FEDERAL FUNDS

FOR LOBBYING
[Include this article in all AGREEMENTs where federal funding will exceed $150,000. If less than $150,000 in federal funds will be expended on the AGREEMENT; delete this article and re-number the subsequent articles.]
A. The CONSULTANT certifies, to the best of his or her knowledge and belief, that:

1. No State, Federal, or LOCAL AGENCY appropriated funds have been paid or will be paid, by or on behalf of the CONSULTANT, to any person for influencing or attempting to influence an officer or employee of any local, State, or Federal agency, a Member of the State Legislature or United States Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of the Legislature or Congress in connection with the awarding or making of this AGREEMENT, or with the extension, continuation, renewal, amendment, or modification of this AGREEMENT.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this AGREEMENT, the CONSULTANT shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

B. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than ten thousand dollars ($10,000) and not more than one hundred thousand dollars ($100,000) for each such failure.

C. The CONSULTANT also agrees by signing this document that he or she shall require that the language of this certification be included in all lower tier subagreements, which exceed one hundred thousand dollars ($100,000), and that all such subrecipients shall certify and disclose accordingly.

ARTICLE XVI NON-DISCRIMINATION CLAUSE AND STATEMENT OF COMPLIANCE A. The CONSULTANT’s signature affixed herein and dated shall constitute a certification under penalty of perjury under the laws of the State of California that the CONSULTANT has, unless exempt, complied with the nondiscrimination program requirements of Gov. Code §12990 and 2 CCR § 8103.

Local Assistance Procedures Manual Exhibit 10-R
A&E Boilerplate Agreement Language

May 2023

B. During the performance of this AGREEMENT, CONSULTANT and its subconsultants shall not deny the AGREEMENT’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. CONSULTANT and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

CONSULTANT and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 et seq.), the applicable regulations promulgated there under (2CCR §11000 et seq.), the provisions of Gov. Code §§11135-11139.5, and the regulations or standards adopted by LOCAL AGENCY to implement such article. The applicable regulations of the Fair Employment and Housing Commission implementing Gov. Code §12990 (a-f), set forth 2 CCR §§8100-8504, are incorporated into this AGREEMENT by reference and made a part hereof as if set forth in full.

C. CONSULTANT shall permit access by representatives of the Department of Fair Employment and Housing and the LOCAL AGENCY upon reasonable notice at any time during the normal business hours, but in no case less than twenty-four (24) hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or LOCAL AGENCY shall require to ascertain compliance with this clause.

D. CONSULTANT and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.

E. CONSULTANT shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this AGREEMENT.

F. The CONSULTANT, with regard to the work performed under this AGREEMENT, shall act in accordance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq.). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the United States shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest.

G. The CONSULTANT shall comply with regulations relative to non-discrimination in federally-assisted programs of the U.S. Department of Transportation (49 CFR 21 - Effectuation of Title VI of the Civil Rights Act of 1964). Specifically, the CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by 49 CFR §21.5, including employment practices and the selection and retention of Subconsultants

H. CCR §11000 et seq.), the provisions of Gov. Code §§11135-11139.5, and the regulations or standards adopted by LOCAL AGENCY to implement such article. The applicable regulations of the Fair Employment and Housing Commission implementing Gov. Code §12990 (a-f), set forth 2 CCR I. §§8100-8504, are incorporated into this AGREEMENT by reference and made a part hereof as if set forth in full.

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J. CONSULTANT shall permit access by representatives of the Department of Fair Employment and Housing and the LOCAL AGENCY upon reasonable notice at any time during the normal business hours, but in no case less than twenty-four (24) hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or LOCAL AGENCY shall require to ascertain compliance with this clause.

K. CONSULTANT and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.

L. CONSULTANT shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this AGREEMENT.

M. The CONSULTANT, with regard to the work performed under this AGREEMENT, shall act in accordance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq.). Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person in the United States shall, on the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied the benefits of or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest.

N. The CONSULTANT shall comply with regulations relative to non-discrimination in federally-assisted programs of the U.S. Department of Transportation (49 CFR 21 - Effectuation of Title VI of the Civil Rights Act of 1964). Specifically, the CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by 49 CFR §21.5, including employment practices and the selection and retention of Subconsultants.

O. CONSULTANT, subrecipient or subconsultant will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR 26 on the basis of race, color, sex, or national origin. In administering the LOCAL AGENCY components of the DBE Program Plan, CONSULTANT, subrecipient or subconsultant will not, directly, or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a particular race, color, sex, or national origin.

ARTICLE XVII DEBARMENT AND SUSPENSION CERTIFICATION
A. The CONSULTANT’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California, that the CONSULTANT or any person associated therewith in the capacity of owner, partner, director, officer or manager:

1. Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;

2. Has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years;

3. Does not have a proposed debarment pending; and

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4. Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years.

B. Any exceptions to this certification must be disclosed to LOCAL AGENCY. Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining responsibility. Disclosures must indicate the party to whom the exceptions apply, the initiating agency, and the dates of agency action.

C. Exceptions to the Federal Government excluded parties (https://sam.gov/content/home) maintained by the U.S. General Services Administration are to be determined by FHWA.

ARTICLE XVIII DISADVANTAGED BUSINESS ENTERPRISES (DBE) PARTICIPATION A. CONSULTANT, subrecipient (LOCAL AGENCY), or subconsultant shall take necessary and reasonable steps to ensure that DBEs have opportunities to participate in the contract (49 CFR 26).

To ensure equal participation of DBEs provided in 49 CFR 26.5, the LOCAL AGENCY shows a contract goal for DBEs. CONSULTANT shall make work available to DBEs and select work parts consistent with available DBE subconsultants and suppliers.

CONSULTANT shall meet the DBE goal shown elsewhere in these special provisions or demonstrate that they made adequate Good Faith Efforts (GFE) to meet this goal. It is CONSULTANT’s responsibility to verify at date of proposal opening that the DBE firm is certified as a DBE by using the California Unified Certification Program (CUCP) database and possesses the most specific available North American Industry Classification System (NAICS) codes and work code applicable to the type of work the firm will perform on the contract. Additionally, the CONSULTANT is responsible to document the verification record by printing out the CUCP data for each DBE firm. A list of DBEs certified by the CUCP can be found at https://dot.ca.gov/programs/civil-rights/dbe-search.

All DBE participation will count toward the California Department of Transportation’s federally mandated statewide overall DBE goal. Credit for materials or supplies CONSULTANT purchases from DBEs counts towards the goal in the following manner:
• 100 percent counts if the materials or supplies are obtained from a DBE manufacturer. • 60 percent counts if the materials or supplies are purchased from a DBE regular dealer. • Only fees, commissions, and charges for assistance in the procurement and delivery of materials or supplies count if obtained from a DBE that is neither a manufacturer nor regular dealer. 49 CFR 26.55 defines "manufacturer" and "regular dealer." This AGREEMENT is subject to 49 CFR 26 entitled “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs”. CONSULTANTs who enter into a federally-funded agreement will assist the LOCAL AGENCY in a good faith effort to achieve California's statewide overall DBE goal.

B. The goal for DBE participation for this AGREEMENT is %. Participation by DBE CONSULTANT or subconsultants shall be in accordance with information contained in Exhibit 10- O2: Consultant Contract DBE Commitment attached hereto and incorporated as part of the AGREEMENT. If a DBE subconsultant is unable to perform, CONSULTANT must make a good faith effort to replace him/her with another DBE subconsultant, if the goal is not otherwise met.

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C. CONSULTANT can meet the DBE participation goal by either documenting commitments to DBEs to meet the AGREEMENT goal, or by documenting adequate good faith efforts to meet the AGREEMENT goal. An adequate good faith effort means that the CONSULTANT must show that it took all necessary and reasonable steps to achieve a DBE goal that, by their scope, intensity, and appropriateness to the objective, could reasonably be expected to meet the DBE goal. If CONSULTANT has not met the DBE goal, complete and submit Exhibit 15-H: Proposer/Contractor Good Faith Efforts to document efforts to meet the goal. Refer to 49 CFR 26 for guidance regarding evaluation of good faith efforts to meet the DBE goal.

D. Contract Assurance
Under 49 CFR 26.13(b):

CONSULTANT, subrecipient or subconsultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. CONSULTANT shall carry out applicable requirements of 49 CFR 26 in the award and administration of federal-aid contracts.

Failure by the CONSULTANT to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to:
(1) Withholding monthly progress payments;
(2) Assessing sanctions;
(3) Liquidated damages; and/or
(4) Disqualifying CONSULTANT from future proposing as non-responsible E. Termination and Replacement of DBE Subconsultants
CONSULTANT shall utilize the specific DBEs listed to perform the work and supply the materials for which each is listed unless CONSULTANT or DBE subconsultant obtains the LOCAL AGENCY’s written consent. CONSULTANT shall not terminate or replace a listed DBE for convenience and perform the work with their own forces or obtain materials from other sources without authorization from the LOCAL AGENCY. Unless the LOCAL AGENCY’s consent is provided, the CONSULTANT shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE on the Exhibit 10-02: Consultant Contract DBE Commitment form.

Termination of DBE Subconsultants
After execution of the AGREEMENT, termination of a DBE may be allowed for the following, but not limited to, justifiable reasons with prior written authorization from the LOCAL AGENCY:

1. Listed DBE fails or refuses to execute a written contract based on plans and specifications for the project.

2. The LOCAL AGENCY stipulated that a bond is a condition of executing the subcontract and the listed DBE fails to meet the LOCAL AGENCY’s bond requirements.

3. Work requires a consultant's license and listed DBE does not have a valid license under Contractors License Law.

4. Listed DBE fails or refuses to perform the work or furnish the listed materials (failing or refusing to perform is not an allowable reason to remove a DBE if the failure or refusal is a result of bad faith or discrimination).

5. Listed DBE's work is unsatisfactory and not in compliance with the contract.

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6. Listed DBE is ineligible to work on the project because of suspension or debarment.

7. Listed DBE becomes bankrupt or insolvent or exhibits credit unworthiness.

8. Listed DBE voluntarily withdraws with written notice from the Contract.

9. Listed DBE is ineligible to receive credit for the type of work required.

10. Listed DBE owner dies or becomes disabled resulting in the inability to perform the work on the Contract.

11. The LOCAL AGENCY determines other documented good cause.

CONSULTANT must use the following procedures to request the termination of a DBE or portion of a DBE’s work:

1. Send a written notice to the DBE of the CONSULTANT’s intent to use other forces or material sources and include one or more justifiable reasons listed above. Simultaneously send a copy of this written notice to the LOCAL AGENCY. The written notice to the DBE must request they provide any response within five (5) business days to both the CONSULTANT and the LOCAL AGENCY by either acknowledging their agreement or documenting their reasoning as to why the use of other forces or sources of materials should not occur.

2. If the DBE does not respond within five (5) business days, CONSULTANT may move forward with the request as if the DBE had agreed to CONSULTANT’s written notice.

3. Submit CONSULTANT’s DBE termination request by written letter to the LOCAL AGENCY and include:
• One or more above listed justifiable reasons along with supporting documentation. • CONSULTANT’s written notice to the DBE regarding the request, including proof of transmission and tracking documentation of CONSULTANT’s written notice • The DBE's response to CONSULTANT’s written notice, if received. If a written response was not provided, provide a statement to that effect.

The LOCAL AGENCY shall respond in writing to CONSULTANT’s DBE termination request within five (5) business days.

Replacement of DBE Subconsultants
After receiving the LOCAL AGENCY’s written authorization of DBE termination request, CONSULTANT must obtain the LOCAL AGENCY’s written agreement for DBE replacement.

CONSULTANT must find or demonstrate GFEs to find qualified DBE replacement firms to perform the work to the extent needed to meet the DBE commitment.

The following procedures shall be followed to request authorization to replace a DBE firm:

1. Submit a request to replace a DBE with other forces or material sources in writing to the LOCAL AGENCY which must include:
a. Description of remaining uncommitted work item made available for replacement DBE solicitation and participation.
b. The proposed DBE replacement firm's business information, the work they have agreed to perform, and the following:
• Description of scope of work and cost proposal

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• Proposed subcontract agreement and written confirmation of agreement to perform on the Contract
• Revised Exhibit 10-O2: Consultant Contract DBE Commitment

2. If CONSULTANT has not identified a DBE replacement firm, submits documentation of CONSULTANT’s GFEs to use DBE replacement firms within seven (7) days of LOCAL AGENCY's authorization to terminate the DBE. CONSULTANT may request the LOCAL AGENCY's approval to extend this submittal period to a total of 14 days. Submit documentation of actions taken to find a DBE replacement firm, such as:
• Search results of certified DBEs available to perform the original DBE work identified and or other work CONSULTANT had intended to self-perform, to the extent needed to meet DBE commitment
• Solicitations of DBEs for performance of work identified • Correspondence with interested DBEs that may have included contract details and requirements
• Negotiation efforts with DBEs that reflect why an agreement was not reached • If a DBE's quote was rejected, provide reasoning for the rejection, such as why the DBE was unqualified for the work, or why the price quote was unreasonable or excessive
• Copies of each DBE's and non-DBE's price quotes for work identified, as the LOCAL AGENCY may contact the firms to verify solicitation efforts and determine if the DBE quotes are substantially higher
• Additional documentation that supports CONSULTANT’s GFE

The LOCAL AGENCY shall respond in writing to CONSULTANT’s DBE replacement request within five (5) business days.

F. Commitment and Utilization
The LOCAL AGENCY’s DBE program must include a monitoring and enforcement mechanism to ensure that DBE commitments reconcile to DBE utilization.

The LOCAL AGENCY shall request CONSULTANT to:

1. Notify the LOCAL AGENCY’s contract administrator or designated representative of any changes to its anticipated DBE participation

2. Provide this notification before starting the affected work

3. Maintain records including:
st
• Name and business address of each 1 -tier subconsultant • Name and business address of each DBE subconsultant, DBE vendor, and DBE trucking company, regardless of tier
• Date of payment and total amount paid to each business (see Exhibit 9-F: Monthly Disadvantaged Business Enterprise Payment)
If CONSULTANT is a DBE CONSULTANT, they shall include the date of work performed by their own forces and the corresponding value of the work.

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If a DBE is decertified before completing its work, the DBE must notify CONSULTANT in writing of the decertification date. If a business becomes a certified DBE before completing its work, the business must notify CONSULTANT in writing of the certification date. CONSULTANT shall submit the notifications to the LOCAL AGENCY. On work completion, CONSULTANT shall complete Exhibit 17-O: Disadvantaged Business Enterprises (DBE) Certification Status Change and submit the form to the LOCAL AGENCY within 30 days of contract acceptance.

Upon work completion, CONSULTANT shall complete Exhibit 17-F: Final Report – Utilization of Disadvantaged Business Enterprises (DBE), First-Tier Subcontractors and submit it to the LOCAL AGENCY within 90 days of contract acceptance. The LOCAL AGENCY will withhold $10,000 until the form is submitted. The LOCAL AGENCY will release the withhold upon submission of the completed form.

In the LOCAL AGENCY’s reports of DBE participation to Caltrans, the LOCAL AGENCY must display both commitments and attainments.

G. Commercially Useful Function
DBEs must perform a commercially useful function (CUF) under 49 CFR 26.55 when performing work or supplying materials listed on the DBE Commitment form. The DBE value of work will only count toward the DBE commitment if the DBE performs a CUF. A DBE performs a CUF when it is responsible for execution of the work of the AGREEMENT and is carrying out its responsibilities by actually performing, managing, and supervising the work involved. To perform a CUF, the DBE must also be responsible, with respect to materials and supplies used on the AGREEMENT, for negotiating price, determining quality and quantity, ordering the material and installing (where applicable), and paying for the material itself.

CONSULTANT must perform CUF evaluation for each DBE working on a federal-aid contract, with or without a DBE goal. Perform a CUF evaluation at the beginning of the DBE’s work and continue to monitor the performance of CUF for the duration of the project.

CONSULTANT must provide written notification to the LOCAL AGENCY at least 15 days in advance of each DBE's initial performance of work or supplying materials for the Contract. The notification must include the DBE's name, work the DBE will perform on the contract, and the location, date, and time of where their work will take place.

Within 10 days of a DBE initially performing work or supplying materials on the Contract, CONSULTANT shall submit to the LPA the initial evaluation and validation of DBE performance of a CUF using the LAPM 9-J: Disadvantaged Business Enterprise Commercially Useful Function Evaluation. Include the following information with the submittal:
• Subcontract agreement with the DBE
• Purchase orders
• Bills of lading
• Invoices
• Proof of payment

CONSULTANT must monitor all DBE’s performance of CUF by conducting quarterly evaluations and validations throughout their duration of work on the Contract using the LAPM 9-J: DBE Commercially Useful Function Evaluation. CONSULTANT must submit to the LOCAL AGENCY

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these quarterly evaluations and validations by the 5th of the month for the previous three months of work.

CONSULTANT must notify the LOCAL AGENCY immediately if they believe the DBE may not be performing a CUF.

The LOCAL AGENCY will verify DBEs performance of CUF by reviewing the initial and quarterly submissions of LAPM 9-J: DBE Commercially Useful Function Evaluation, submitted supporting information, field observations, and through any additional LOCAL AGENCY evaluations. The LOCAL AGENCY must evaluate DBEs and their CUF performance throughout the duration of a Contract. The LOCAL AGENCY will provide written notice to the CONSULTANT and the DBE at least two (2) business days prior to any evaluation. The CONSULTANT and the DBE must participate in the evaluation. Upon completing the evaluation, the LOCAL AGENCY must share the evaluation results with the CONSULTANT and the DBE. An evaluation could include items that must be remedied upon receipt. If the LOCAL AGENCY determines the DBE is not performing a CUF, the CONSULTANT must suspend performance of the noncompliant work.

CONSULTANT and DBEs must submit any additional CUF related records and documents within five (5) business days of LOCAL AGENCY’s request such as:
• Proof of ownership or lease and rental agreements for equipment • Tax records
• Employee rosters
• Certified payroll records
• Inventory rosters

Failure to submit required DBE Commercially Useful Function Evaluation forms or requested records and documents can result in withholding of payment for the value of work completed by the DBE.

If CONSULTANT and/or the LOCAL AGENCY determine that a listed DBE is not performing a CUF in performance of their DBE committed work, CONSULTANT must immediately suspend performance of the noncompliant portion of the work. LOCAL AGENCY may deny payment for the noncompliant portion of the work. LOCAL AGENCY will ask the CONSULTANT to submit a corrective action plan (CAP) to the LOCAL AGENGY within five (5) days of the noncompliant CUF determination. The CAP must identify how the CONSULTANT will correct the noncompliance findings for the remaining portion of the DBE's work. LOCAL AGENCY has five (5) days to review the CAP in conjunction with the CONSULTANT’s review. The CONSULTANT must implement the CAP within five (5) days of the LOCAL AGENCY's approval. The LOCAL AGENCY will then authorize the prior noncompliant portion of work for the DBE's committed work.

If corrective actions cannot be accomplished to ensure the DBE performs a commercially useful function on the Contract, CONSULTANT may have good cause to request termination of the DBE.

H. A DBE does not perform a CUF if its role is limited to that of an extra participant in a transaction, AGREEMENT, or project through which funds are passed in order to obtain the appearance of DBE participation. In determining whether a DBE is such an extra participant, examine similar transactions, particularly those in which DBEs do not participate.

I. If a DBE does not perform or exercise responsibility for at least thirty percent (30%) of the total cost of its AGREEMENT with its own work force, or the DBE subcontracts a greater portion of the work

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of the AGREEMENT than would be expected on the basis of normal industry practice for the type of work involved, it will be presumed that it is not performing a CUF.

J. CONSULTANT shall maintain records of materials purchased or supplied from all subcontracts entered into with certified DBEs. The records shall show the name and business address of each DBE or vendor and the total dollar amount actually paid each DBE or vendor, regardless of tier.

The records shall show the date of payment and the total dollar figure paid to all firms. DBE CONSULTANT’s shall also show the date of work performed by their own forces along with the corresponding dollar value of the work.

K. If a DBE subconsultant is decertified during the life of the AGREEMENT, the decertified subconsultant shall notify CONSULTANT in writing with the date of decertification. If a subconsultant becomes a certified DBE during the life of the AGREEMENT, the subconsultant shall notify CONSULTANT in writing with the date of certification. Any changes should be reported to LOCAL AGENCY’s Contract Administrator within thirty (30) calendar days.

L. For projects awarded on or after March 1, 2020, but before September 1, 2023: after submitting an invoice for reimbursement that includes a payment to a DBE, but no later than the 10th of the following month, the prime contractor/consultant must complete and email Exhibit 9-F:

Disadvantaged Business Enterprise Running Tally of Payments to [email protected] with a copy to local administering agencies.

For projects awarded on or after September 1, 2023: Exhibit 9-F is no longer required. Instead, by the 15th of the month following the month of any payment(s), the CONSULTANT must now submit Exhibit 9-P to the LOCAL AGENCY administering the contract. If the CONSULTANT does not make any payments to subconsultants, supplier(s), and/or manufacturers they must report “no payments were made to subs this month” and write this visibly and legibly on Exhibit 9-P.

M. Any subcontract entered into as a result of this AGREEMENT shall contain all of the provisions of this section.

ARTICLE XIX INSURANCE
A. Prior to commencement of the work described herein, CONSULTANT shall furnish LOCAL AGENCY a Certificate of Insurance stating that there is general comprehensive liability insurance presently in effect for CONSULTANT with a combined single limit (CSL) of not less than one million dollars ($1,000,000) per occurrence.

B. The Certificate of Insurance will provide:

1. That the insurer will not cancel the insured’s coverage without thirty (30) calendar days prior written notice to LOCAL AGENCY.

2. That LOCAL AGENCY, its officers, agents, employees, and servants are included as additional insureds, but only insofar as the operations under this AGREEMENT are concerned.

3. That LOCAL AGENCY will not be responsible for any premiums or assessments on the policy.

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C. CONSULTANT agrees that the bodily injury liability insurance herein provided for, shall be in effect at all times during the term of this AGREEMENT. In the event said insurance coverage expires at any time or times during the term of this AGREEMENT, CONSULTANT agrees to provide at least thirty (30) calendar days prior notice to said expiration date; and a new Certificate of Insurance evidencing insurance coverage as provided for herein, for not less than either the remainder of the term of the AGREEMENT, or for a period of not less than one (1) year. New Certificates of Insurance are subject to the approval of LOCAL AGENCY. In the event CONSULTANT fails to keep in effect at all times insurance coverage as herein provided, LOCAL AGENCY may, in addition to any other remedies it may have, terminate this AGREEMENT upon occurrence of such event.

ARTICLE XX FUNDING REQUIREMENTS
A. It is mutually understood between the parties that this AGREEMENT may have been written before ascertaining the availability of funds or appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the AGREEMENT were executed after that determination was made.

B. This AGREEMENT is valid and enforceable only if sufficient funds are made available to LOCAL AGENCY for the purpose of this AGREEMENT. In addition, this AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress, State Legislature, or LOCAL AGENCY governing board that may affect the provisions, terms, or funding of this AGREEMENT in any manner.

C. It is mutually agreed that if sufficient funds are not appropriated, this AGREEMENT may be amended to reflect any reduction in funds.

D. LOCAL AGENCY has the option to terminate the AGREEMENT pursuant to Article VI Termination, or by mutual agreement to amend the AGREEMENT to reflect any reduction of funds.

ARTICLE XXI CHANGE IN TERMS
A. This AGREEMENT may be amended or modified only by mutual written agreement of the parties.

B. CONSULTANT shall only commence work covered by an amendment after the amendment is executed and notification to proceed has been provided by LOCAL AGENCY’s Contract Administrator.

C. There shall be no change in CONSULTANT’s Project Manager or members of the project team, as listed in the approved Cost Proposal, which is a part of this AGREEMENT without prior written approval by LOCAL AGENCY’s Contract Administrator.

ARTICLE XXII CONTINGENT FEE
CONSULTANT warrants, by execution of this AGREEMENT that no person or selling agency has been employed, or retained, to solicit or secure this AGREEMENT upon an agreement or understanding, for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees, or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing

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business. For breach or violation of this warranty, LOCAL AGENCY has the right to annul this AGREEMENT without liability; pay only for the value of the work actually performed, or in its discretion to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.

ARTICLE XXIII DISPUTES
Prior to either party commencing any legal action under this AGREEMENT, the parties agree to try in good faith, to settle any dispute amicably between them. If a dispute has not been settled after forty-five (45) days of good-faith negotiations and as may be otherwise provided herein, then either party may commence legal action against the other.

A. Any dispute, other than audit, concerning a question of fact arising under this AGREEMENT that is not disposed of by agreement shall be decided by a committee consisting of LOCAL AGENCY’s Contract Administrator and (Insert Department Head or Official), who may consider written or verbal information submitted by CONSULTANT.

B. Not later than thirty (30) calendar days after completion of all work under the AGREEMENT, CONSULTANT may request review by LOCAL AGENCY Governing Board of unresolved claims or disputes, other than audit. The request for review will be submitted in writing.

C. Neither the pendency of a dispute, nor its consideration by the committee will excuse CONSULTANT from full and timely performance in accordance with the terms of this AGREEMENT.

ARTICLE XXIV INSPECTION OF WORK
CONSULTANT and any subconsultant shall permit LOCAL AGENCY, the State, and the FHWA if federal participating funds are used in this AGREEMENT; to review and inspect the project activities and files at all reasonable times during the performance period of this AGREEMENT.

ARTICLE XXV SAFETY
A. CONSULTANT shall comply with OSHA regulations applicable to CONSULTANT regarding necessary safety equipment or procedures. CONSULTANT shall comply with safety instructions issued by LOCAL AGENCY Safety Officer and other LOCAL AGENCY representatives.

CONSULTANT personnel shall wear hard hats and safety vests at all times while working on the construction project site.

B. Pursuant to the authority contained in Vehicle Code §591, LOCAL AGENCY has determined that such areas are within the limits of the project and are open to public traffic. CONSULTANT shall comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code.

CONSULTANT shall take all reasonably necessary precautions for safe operation of its vehicles and the protection of the traveling public from injury and damage from such vehicles.

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C. Any subcontract entered into as a result of this contract, shall contain all of the provisions of this Article.
[Add the following paragraph to all AGREEMENTs, which may require trenching of five feet or deeper] D. CONSULTANT must have a Division of Occupational Safety and Health (CAL-OSHA) permit(s), as outlined in Labor Code §6500 and §6705, prior to the initiation of any practices, work, method, operation, or process related to the construction or excavation of trenches which are five (5) feet or deeper.

ARTICLE XXVI OWNERSHIP OF DATA
A. It is mutually agreed that all materials prepared by CONSULTANT under this AGREEMENT shall become the property of City, and CONSULTANT shall have no property right therein whatsoever.

Immediately upon termination, City shall be entitled to, and CONSULTANT shall deliver to City, reports, investigations, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date, whether completed or not, and other such materials as may have been prepared or accumulated to date by CONSULTANT in performing this AGREEMENT which is not CONSULTANT’s privileged information, as defined by law, or CONSULTANT’s personnel information, along with all other property belonging exclusively to City which is in CONSULTANT’s possession. Publication of the information derived from work performed or data obtained in connection with services rendered under this AGREEMENT must be approved in writing by City.

B. Additionally, it is agreed that the Parties intend this to be an AGREEMENT for services and each considers the products and results of the services to be rendered by CONSULTANT hereunder to be work made for hire. CONSULTANT acknowledges and agrees that the work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of City without restriction or limitation upon its use or dissemination by City.

C. Nothing herein shall constitute or be construed to be any representation by CONSULTANT that the work product is suitable in any way for any other project except the one detailed in this Contract.

Any reuse by City for another project or project location shall be at City’s sole risk.

D. Applicable patent rights provisions regarding rights to inventions shall be included in the contracts as appropriate (48 CFR 27 Subpart 27.3 - Patent Rights under Government Contracts for federal- aid contracts).

E. LOCAL AGENCY may permit copyrighting reports or other agreement products. If copyrights are permitted; the AGREEMENT shall provide that the FHWA shall have the royalty-free nonexclusive and irrevocable right to reproduce, publish, or otherwise use; and to authorize others to use, the work for government purposes.

ARTICLE XXVII CLAIMS FILED BY LOCAL AGENCY’s CONSTRUCTION CONTRACTOR A. If claims are filed by LOCAL AGENCY’s construction contractor relating to work performed by CONSULTANT’s personnel, and additional information or assistance from CONSULTANT’s personnel is required in order to evaluate or defend against such claims; CONSULTANT agrees to make its personnel available for consultation with LOCAL AGENCY’S construction contract administration and legal staff and for testimony, if necessary, at depositions and at trial or arbitration proceedings.

B. CONSULTANT’s personnel that LOCAL AGENCY considers essential to assist in defending against construction contractor claims will be made available on reasonable notice from LOCAL AGENCY.

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Consultation or testimony will be reimbursed at the same rates, including travel costs that are being paid for CONSULTANT’s personnel services under this AGREEMENT.

C. Services of CONSULTANT’s personnel in connection with LOCAL AGENCY’s construction contractor claims will be performed pursuant to a written contract amendment, if necessary, extending the termination date of this AGREEMENT in order to resolve the construction claims.

ARTICLE XXVIII CONFIDENTIALITY OF DATA
A. All financial, statistical, personal, technical, or other data and information relative to LOCAL AGENCY’s operations, which are designated confidential by LOCAL AGENCY and made available to CONSULTANT in order to carry out this AGREEMENT, shall be protected by CONSULTANT from unauthorized use and disclosure.

B. Permission to disclose information on one occasion, or public hearing held by LOCAL AGENCY relating to the AGREEMENT, shall not authorize CONSULTANT to further disclose such information, or disseminate the same on any other occasion.

C. CONSULTANT shall not comment publicly to the press or any other media regarding the AGREEMENT or LOCAL AGENCY’s actions on the same, except to LOCAL AGENCY’s staff, CONSULTANT’s own personnel involved in the performance of this AGREEMENT, at public hearings, or in response to questions from a Legislative committee.

D. CONSULTANT shall not issue any news release or public relations item of any nature, whatsoever, regarding work performed or to be performed under this AGREEMENT without prior review of the contents thereof by LOCAL AGENCY, and receipt of LOCAL AGENCY’S written permission.

E. Any subcontract entered into as a result of this contract shall contain all of the provisions of this Article.

[For PS&E contracts add paragraph F, below, to paragraphs A through E, above] F. All information related to the construction estimate is confidential, and shall not be disclosed by CONSULTANT to any entity, other than LOCAL AGENCY, Caltrans, and/or FHWA. All of the materials prepared or assembled by CONSULTANT pursuant to performance of this Contract are confidential and CONSULTANT agrees that they shall not be made available to any individual or organization without the prior written approval of City or except by court order. If CONSULTANT or any of its officers, employees, or subcontractors does voluntarily provide information in violation of this Contract, City has the right to reimbursement and indemnity from CONSULTANT for any damages caused by CONSULTANT releasing the information, including, but not limited to, City’s attorney’s fees and disbursements, including without limitation experts’ fees and disbursements.

ARTICLE XXIX NATIONAL LABOR RELATIONS BOARD CERTIFICATION In accordance with Public Contract Code §10296, CONSULTANT hereby states under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against CONSULTANT within the immediately preceding two-year period, because of CONSULTANT’s failure to comply with an order of a federal court that orders CONSULTANT to comply with an order of the National Labor Relations Board.

Local Assistance Procedures Manual Exhibit 10-R
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May 2023

ARTICLE XXX EVALUATION OF CONSULTANT
CONSULTANT’s performance will be evaluated by LOCAL AGENCY. A copy of the evaluation will be sent to CONSULTANT for comments. The evaluation together with the comments shall be retained as part of the AGREEMENT record.

ARTICLE XXXI PROMPT PAYMENT
A. PROMPT PAYMENT FROM LOCAL AGENCY TO CONSULTANT
The LOCAL AGENCY shall make all project progress payment within 30 days after receipt of an undisputed and properly submitted payment request from CONSULTANT on a professional service contract. If the LOCAL AGENCY fails to pay promptly, the LOCAL AGENCY shall pay interest to the CONSULTANT, which accrues at the rate of 10 percent per annum on the principal amount of a money judgment remaining unsatisfied and pro-rated as necessary. Upon receipt of the payment request, the LOCAL AGENCY shall act in accordance with both of the following:
(1) The LOCAL AGENCY shall review each payment request as soon as feasible after receipt to verify it is a proper payment request.
(2) The LOCAL AGENCY must return any payment request deemed improper by the LOCAL AGENCY to the CONSULTANT as soon as feasible, but not later than seven (7) days, after receipt. A request returned pursuant to this paragraph shall include documentation setting forth in writing the reasons why it is an improper payment request.

B. PROMPT PAYMENT CERTIFICATION
For projects awarded on or after September 1, 2023: the CONSULTANT must now submit Exhibit 9-P to the LOCAL AGENCY administering the contract by the 15th of the month following the month of any payment(s). If the CONSULTANT does not make any payments to subconsultants, supplier(s), and/or manufacturers they must report “no payments were made to subs this month” and write this visibly and legibly on Exhibit 9-P.

The LOCAL AGENCY must verify all Exhibit 9-P information, monitor compliance with prompt payment requirements for DBE and non-DBE firms, and address any shortfalls to the DBE commitment and prompt payment issues until the end of the project. The LOCAL AGENCY must email a copy of Exhibit 9-P to [email protected] before the end of the month after receiving the Exhibit 9-P from the CONSULTANT.

ARTICLE XXXII TITLE VI ASSURANCES
APPENDICES A - E of the TITLE VI ASSURANCES

[The U.S. Department of Transportation Order No.1050.2A requires all federal-aid Department of Transportation contracts between an agency and a consultant to contain Appendices A and E of the Title VI Assurances. Include Appendices B, C, and D if appliable as shown below. In addition, the consultant must include the Title VI Assurances Appendices A and E, and if applicable Appendices B, C, and D in all subcontracts to perform work under the contract.

The clauses of Appendix B of this Assurance shall be included as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a LOCAL AGENCY.

Local Assistance Procedures Manual Exhibit 10-R
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The clauses set forth in Appendix C and Appendix D of this Assurance shall be included as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the LOCAL AGENCY with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.]

APPENDIX A

During the performance of this Agreement, the contractor, for itself, its assignees and successors in interest (hereinafter collectively referred to as CONSULTANT) agrees as follows:
a. Compliance with Regulations: CONSULTANT shall comply with the regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the REGULATIONS), which are herein incorporated by reference and made a part of this agreement.

b. Nondiscrimination: CONSULTANT, with regard to the work performed by it during the AGREEMENT, shall not discriminate on the grounds of race, color, sex, national origin, religion, age, or disability in the selection and retention of sub-applicants, including procurements of materials and leases of equipment. CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the agreement covers a program set forth in Appendix B of the Regulations.

c. Solicitations for Sub-agreements, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by CONSULTANT for work to be performed under a Sub- agreement, including procurements of materials or leases of equipment, each potential sub-applicant or supplier shall be notified by CONSULTANT of the CONSULTANT’S obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.

d. Information and Reports: CONSULTANT shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the recipient or FHWA to be pertinent to ascertain compliance with such Regulations or directives.

Where any information required of CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, CONSULTANT shall so certify to the recipient or FHWA as appropriate, and shall set forth what efforts CONSULTANT has made to obtain the information.

e. Sanctions for Noncompliance: In the event of CONSULTANT’s noncompliance with the nondiscrimination provisions of this agreement, the recipient shall impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:
i. withholding of payments to CONSULTANT under the Agreement within a reasonable period of time, not to exceed 90 days; and/or

ii. cancellation, termination or suspension of the Agreement, in whole or in part.

Local Assistance Procedures Manual Exhibit 10-R
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f. Incorporation of Provisions: CONSULTANT shall include the provisions of paragraphs (1) through (6) in every sub-agreement, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto.

CONSULTANT shall take such action with respect to any sub-agreement or procurement as the recipient or FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance, provided, however, that, in the event CONSULTANT becomes involved in, or is threatened with, litigation with a sub-applicant or supplier as a result of such direction, CONSULTANT may request the recipient enter into such litigation to protect the interests of the State, and, in addition, CONSULTANT may request the United States to enter into such litigation to protect the interests of the United States.

APPENDIX B

During the performance of this contract, the CONSULTANT, for itself, its assignees, and successors in interest (hereinafter referred to as the “CONSULTANT”) agrees to comply with the following non- discrimination statutes and authorities, including, but not limited to:

Pertinent Non-Discrimination Authorities:

• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits discrimination on the basis of sex;
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of the basis of disability in the operation of public entities, public and private transportation systems, places of

Local Assistance Procedures Manual Exhibit 10-R
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publ
ic accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adv
erse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English P
roficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English Proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C.1681 et seq).

A

RTICLE XXXIII NOTIFICATION
All notices hereunder and communications regarding interpretation of the terms of this AGREEMENT and changes thereto, shall be effected by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid, and addressed as follows:

CO
NSULTANT:
(THE ARROYO GROUP)
(PHILIP BURNS) , Project Manager

(40 E. COLORADO BLVD., STE E)
(PASADENA, CA 91105)
L
OCAL AGENCY:
(CITY OF MONTEBELLO – PLANNING AND COMMUNITY DEVELOPMENT)

(JOSEPH PALOMBI,) , Contract Administrator
(1600 W. BEVERLY BLVD.,)
(MONTEBELLO, CA 90640)
A

RTICLE XXXIV CONTRACT
The two parties to this AGREEMENT, who are the before named CONSULTANT and the before named LOCAL AGENCY, hereby agree that this AGREEMENT constitutes the entire AGREEMENT which is made and concluded in duplicate between the two parties. Both of these parties for and in consideration of the payments to be made, conditions mentioned, and work to be performed; each agree to diligently perform in accordance with the terms and conditions of this AGREEMENT as evidenced by the signatures below.

May 2023
Local Assistance Procedures Manual Exhibit 10-R
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ARTICLE XXXV SIGNATURES
(CITY OF MONTEBELLO) (THE ARROYO GROUP)
(Signature)
(Joseph Palombi)
(Signature)
(Philip Burns)
Date: Date:

RESOLUTION NO. 24-66

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MONTEBELLO, CALIFORNIA, AUTHORIZING THE RECEIPT OF THE
CALIFORNIA DEPARTMENT OF TRANSPORTATION ("CALTRANS")

SUSTAINABLE TRANSPORTATION PLANNING GRANT AWARD

RELATED TO THE CITY'S TRANSIT-ORIENTED

COMMUNITIES/MULTIMODAL CONNECTIVITY SPECIFIC PLAN AND

AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT

WITH CAL TRANS RELATED TO THE GRANT AWARD ON BEHALF OF

THE CITY OF MONTEBELLO

RECITALS
WHEREAS, in 2017, the California Legislature passed Senate Bill 1 ("SB 1 "), the Road Repair and Accountability Act of 2017, a transportation funding bill that provides a reliable fund source to maintain and integrate the State's multi-modal transportation system including making approximately $25 million in SB 1 funds available for Sustainable Communities Grants per grant cycle; and
WHEREAS, in October 2023, the California Department of Transportation ("Caltrans") Division of Transportation Planning opened the application process for the Sustainable Transportation Planning Grant Program with the purpose of funding local and regional multimodal transportation and land use projects; and WHEREAS, the City's Planning and Community Development Department, in collaboration with the Los Angeles County Metropolitan Transportation Authority ("LA Metro"), applied for the Sustainable Transportation Planning Grant in January 2024; and WHEREAS, on July 9, 2024, Caltrans announced the Fiscal Year 2024-2025 Sustainable Transportation Planning Grant Awards including awarding the City of Montebello a grant for the City's Transit-Oriented Communities/Multimodal Connectivity Specific Plan; and
WHEREAS, the City of Montebello wishes to proceed with the project activities associated with the grant.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1. The City Manager is hereby authorized and directed to execute the Sustainable Transportation Planning Grant documents and any amendments thereto, to deliver all documents required or deemed necessary or appropriate to secure the Grant Award, and to negotiate and enter into a contract with Caltrans related to the grant award on behalf of the City in a form approved by the City Attorney's Office. Additionally, the City Manager is authorized to take any other action required to meet the City's obligations related to the grant.

ATTACHMENT B

“Provide a safe
and reliable transportation network that serves all people and respects the environment”

DIVISION OF TRANSPORTATION P LANNING
P.O. BOX 942873 , MS–32 SACRAMENTO, C A 94273–0001
(916) 261-3326 | TTY 711
www.dot.ca.gov
July 9, 2024te

SENT VIA E-MAIL
On behalf of the California Department of Transportation (Caltrans), Division of Transportation Planning, we are pleased to congratulate you on your Sustainable Transportation Planning Grant award.

Sustainable Transportation Planning Grant Program
Grant Award
Fiscal Year
Grant
Category
Grant Fund
Source
Project Title
Grantee/Agency
Executive Director
Grantee/Agency
Contact
Sub-Recipient(s)
Caltrans District
Contact(s)
Caltrans District
Contact(s) E-mail
Grant Award Local Match
(Cash)
Local Match
(In-Kind)
Total
Local Match
%
Local Match
Total
Project Cost
Conditions of Award Due to Caltrans Grant Expiration Date Final Invoice Due * The final contractually agreed upon L ocal Match and Fund Source are located on the Grant Application Cover Sheet and Project Cost and Schedule. Any change in Local Match that increases/decreases the Total Project Cost m ust be approved by Caltrans and may require a Formal Amendment. Each invoice must include the contractu al/agreed upon local match % - any deviation to this amount requires an approved Tapered Local Match A mendment prior to invoice submittal. Any change to the Local Match Fund Source requires prior Caltrans approval and an Administrative Amendment. 24-25
Sustainable Communities Competitive
RMRA
Transit-Oriented Communities/Multimodal Connectivity Speciflc Plan City of Montebello
Raul Alvarez
Joseph Palombi
James Santiago
[email protected]
$442,650
$57,350
NA
$57,350

11.47%
$500,000
8/16/24
6/30/27
8/29/27

ATTACHMENT C

Caltrans Sustainable Transportation Planning Grant Program Grant Award

“Provide a safe and reliable transportation network that serves all people and respects the environment” Next Steps

1. The Caltrans District Grant Manager will schedule a Conditional Award Meeting with your agency soon.
 The attached specific and general conditions and project revisions n ecessary t
o accept grant funding will be discussed at this meeting.

2. The required conditions must be submitted to the Caltrans District Grant Manager no later than the date listed in the table above.
 Failure to satisfy these conditions will result in the forfeiture of grant funds.

3. The Caltrans District Grant Manager will review and approve all items required to fulfill the attached specific and general conditions.

4. Once the required conditions are met and the a greement is executed, the Caltrans District Grant Manager will:
 Send a Notice to Proceed letter (for MPO/RTPAs, this will happen after the OWP/OWPA formal amendment is processed). Grant work cannot begin until the Notice to Proceed letter is received by your agency.  Coordinate and schedule a grant kick-off meeting with your agency.

If yo
u have questions concerning your Conditional Grant Award, please reach out to your Caltrans District contact listed in the table above.

Sincer
ely,
ERIN

THOMPSON
Chief, Office of Regional and Community Planning
Attachments:

Specific and General Conditions

Sustainable Transportation Planning Grant Program
Grant Award Specific and General Conditions
Specific Conditions
If Specific Conditions have been identified for this grant, they will be listed below. Please make all necessary revisions to the Grant Application Cover Sheet, Scope of Work (SOW), and/or the Cost and Schedule, and complete the right column to indicate where the specific conditions were addressed.

Specific Conditions
Conditions Addressed
List Document,
Section & Page(s)

1. Grant Application Cover Sheet - Remove "x" from Climate Adaptation grant category.

2. Revise schedule to reflect a Nov. 2024 - June 2027 timeline.

4. Stand alone project management tasks are now allowed. Task 1 – Project Management Plan and Team Meetings must be removed and the task budget and activities should be spread to the tasks where those activities will occur.

3. Disclaimer, Introduction, Project Stakeholders, Overall Project Objectives, and Summary of Project Tasks sections are missing from the SOW (refer to the Application Grant Guidelines, Appendix B). Update SOW accordingly using SOW template document. District 7 staff can provide if needed.

5. Ensure task titles are consistent between the SOW and the Cost & Schedule.

6. Ensure the Final Plan is an ADA-accessible document.

7. Identify the authorized signer(s) and email address(s) for the grant agreement that will be routed via Adobe Acrobat Sign

8. Complete form STD 1000 - Generative Artificial Intelligence (GenAI) Disclosure & Factsheet

Specific Conditions
Conditions Addressed
List Document,
Section & Page(s)

General Conditions
Please review the General Conditions below and complete them, as necessary. Most of these items are outlined in the Grant Application Guide, Ch. 6 and Appendix B. • Board Resolution – A current (less than one year old) Local Board Resolution, signed by the governing board that includes the grant project title and job title of the person authorized to enter into a contract with Caltrans, is required to be submitted to Caltrans by September 13, 2024.
• Government Entity Taxpayer ID Form is now required in place of the previously required STD-204. It is required by Caltrans Accounting to ensure payments are sent to the correct recipient and address.
• Generative Artificial Intelligence (GenAI) Disclosure (STD 1000) is a new form now required by Caltrans for all contract submittals. The Solicitation Number field can be left blank. • Scope of Work (SOW) and Project Cost and Schedule (Refer to Grant Application Guide, Appendix B Checklists) These are frequently missed requirements:
o Project Management stand-alone tasks, staff and/or consultant coordination are not allowed. Project Management activities must be charged to the tasks in which they are accrued.
o Include tasks for a kick-off meeting with Caltrans, invoicing, quarterly reporting, and Board adoption or acceptance.
o Ensure the deliverable for the consultant procurement task includes: Request for Proposal (RFP), executed consultant contract, and a copy of your agency’s procurement procedures.
o The earliest project start date is November 4, 2024
, with an end date of June 30, 2027.

The Project Cost and Schedule will need be updated to reflect your proposed start date. At least one task must extend to the grant expiration date on June 30, 2027. o Indirect Costs - For Local Government Agencies requesting to bill for indirect costs:

Indirect costs must be identified in the SOW and Project Cost and Schedule, and the indirect cost rate included at the bottom of the Project Cost and Schedule. • Grant Application Cover Sheet and Project Cost and Schedule o Ensure the grant award, local match, and total project costs are consistent with the award letter amounts.
• Grant Application Cover Sheet - Must identify the specific source of cash and in-kind local match funds; and must identify the agency providing the local match. o If your agency is using staff time as a cash match, the application cover sheet must identify the source of local match funds for staff time (e.g., General Fund). o Direct grantee staff time is not an allowable in-kind match and must be identified as cash match.
• Third Party In-Kind Valuation Plan, if applicable - Third-party in-kind contributions consist of goods and services donated from outside the grantee’s agency (e.g., printing, facilities, interpreters, equipment, advertising, staff time, and other goods or services). If utilizing third- party in-kind contributions to satisfy the local match requirement:
o Ensure in-kind contribution information is identified on the Grant Application Cover Sheet and Project Cost and Schedule.
o To clarify, sub-recipient staff time, if reimbursed, is considered cash match. If donating their time, it is considered in-kind.

o Submit a Third-Party In-kind Valuation Plan. The district can provide a copy of the valuation plan checklist and template.
• Ensure Consistency - All changes made to the Grant Application Cover Sheet, SOW, and Project Cost and Schedule are made consistently in all documents.

Grant Administrative Requirements
Refer to the Grant Application Guide, Ch. 6, and the Restricted Grant Agreement boilerplate for a detailed overview of the Grant Administrative Requirements that must be adhered to over the life of the project. In summary:
• Third Party Contracts - Competitive consultant procurement, i.e., Request for Proposals (RFP) is required for all grant projects.
o If there is a consultant on-board, ensure the process to procure the consultant was a competitive process (documentation must be provided to Caltrans); the grant work must have been part of the original RFP.
o If using an on-call consultant list, the process for establishing the list must be competitive and less than five years old (documentation must be provided to Caltrans) o If the consultant helped to prepare the Project Scope of Work or grant application, they shall not be considered in the consultant procurement. • Quarterly Reporting – Quarterly Progress Reports (a narrative of completed project activities) are submitted on a quarterly basis.
• Invoicing and Financial Requirements –
o Maintain a proper accounting system (MS Excel is unacceptable). o Request for Reimbursements/invoices (RFRs) at least quarterly, but no more than monthly.
 One-time, lump sum invoices are not allowed.
 If requesting reimbursement of indirect costs, a copy of the ICAP/ICRP acceptance letter must be submitted with the first invoice.
 Local match commitments must be satisfied with every RFR/invoice, including any local match amount above the minimum amount. If you are unable to meet this commitment, coordinate with your district Contract Manager.  All work must be completed by June 30, 2027.
 Final RFR/invoice and the final product are due no later than August 29, 2027.  The final RFR/invoice will not be processed without the final product. o An Indirect Cost Allocation Plan/Indirect Cost Rate Proposal (ICAP/ICRP) must be submitted each year to the Inspector General Independent Office of Audits and Investigations for approval. Instructions for submitting an ICAP/ICRP are available at the following webpage: https://ig.dot.ca.gov/resources
• Grant Amendments - Proposed changes to the Grant Application Cover Sheet, SOW, and Project Cost and Schedule (e.g., local match amount, fund source, movement of funds) will require an Amendment and Caltrans approval. Please contact Caltrans for guidance on this process.

ITEM # 17

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Joseph Palombi, Director of Planning & Community Development

SUBJECT: APPROVE ISSUING REQUEST FOR PROPOSALS (RFP) NO. 25-13

FOR CONSULTANT SERVICES FOR A CITYWIDE HISTORIC

PRESERVATION PROGRAM

DATE: May 28, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Authorize the issuance of Request for Proposals (RFP) No. 25-13 for Professional Consulting Services to prepare a Citywide Historic Context Statement and conduct a comprehensive Citywide Historic Resources Survey to assist the City in developing a Citywide Historic Preservation Program; and

2. Take such additional, related action that may be desirable.

FISCAL IMPACT:

The action requested as part of this staff report will have no fiscal impact. The proposed budget associated with the project will be presented for City Council consideration when a Professional Services Agreement is awarded to the selected consultant as a result of Request for Proposals (RFP) No. 25-13. If necessary, a budget amendment will be recommended at that time.

BACKGROUND/DISCUSSION:

On April 10, 2024, the City Council adopted the City of Montebello General Plan. Included in the plan is a section dedicated to the historic preservation of the City’s cultural resources. The policies and actions outlined in this section are designed to help the City

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 28, 2025

build awareness and appreciation for its historic assets, with a gradual approach toward developing a more comprehensive program and ultimately adopting a Historic Preservation Ordinance.

Currently, the City does not have a formal Historic Preservation Ordinance or a Preservation Program. As a growing community with a rich history, it is essential to adopt policies that safeguard our heritage and guide future development in a way that honors the historical and cultural significance of our built environment.

The City is committed to maintaining its historical character while balancing the needs for sustainable growth and development. The mission of this project is to provide a comprehensive source of information on the types of resources that are significant to all aspects of the City’s history and to identify, preserve and conserve historic buildings, structures, objects, landscapes, sites and districts.

The proposed RFP seeks to identify a highly qualified consultant to prepare a Citywide Historic Context Statement and conduct a comprehensive Citywide Historic Resources Survey to assist the City in developing a new Historic Ordinance and Historic Preservation Program. This initiative aims to establish a framework that will protect and preserve the City’s historic resources, ensuring that future development is sensitive to the City’s cultural heritage.

If approved by the City Council, RFP No. 25-13 will be published to solicit proposals from qualified consultants to provide the services outlined within the RFP. Following is a tentative timeline for the RFP process:

ENVIRONMENTAL:

Pursuant to the provisions of the California Environmental Quality Act (“CEQA”) Guidelines Section 15061(b)(3), the project is covered by the commonsense exemption.

CEQA applies only to projects that may cause a significant environmental effect.

Soliciting proposals for historic preservation services does not result in direct or indirect physical environment changes, therefore this item is exempt from CEQA under Section 15378.

ANALYSIS:

N/A

RFP TENTATIVE SCHEDULE
RFP Released Thursday, May 29, 2025
Online Q&A Deadline Wednesday, June 11, 2025 at 11 a.m. PST Proposal Due Date/Submission Deadline Thursday, June 26, 2025 at 11 a.m. PST Award Date Summer – Fall 2025

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 28, 2025

SUMMARY:

Staff recommends that City Council authorize the issuance of RFP No. 25-13 for professional consulting services related to historic preservation. The objective of the project is to develop the City’s first Historic Preservation Ordinance and Historic Preservation Program, and prepare a Historic Context Statement in accordance with the policies and actions in the City’s recently adopted General Plan.

ATTACHMENT(S)

1. Attachment A - Request for Proposal No. 25-13

ATTACHMENT A

CITY OF MONTEBELLO
Request for Proposals

RFP No. 25 – 13

Citywide Historic Preservation Services

Release Date: Thursday, May 29, 2025

Questions Due: Wednesday, June 11, 2025, at 11:00 a.m. PDT

Due Date: Thursday, June 26, 2025, at 11:00 PDT

2 [THIS PAGE IS INTENTIONALLY LEFT BLANK]

3 TO PROSPECTIVE PROPOSERS
The City of Montebello (“City”) invites proposal submissions under this Request for Proposals ( “RFP”). The City will evaluate responses to this solicitation to determine qualifications. Submissions must adhere to the format and content described. Only proposals that adhere to the requirements will be evaluated. The information set forth is the minimum required to qualify for consideration. The successful Proposer will be required to enter into a Professional Services Agreement based on the specifications outlined in this RFP.

DATE OF SOLICITATION
May 29, 2025

PROJECT
Citywide Historic Preservation Services

PROPOSAL OWNER
City of Montebello – Planning and Community Development Department 1600 West Beverly Boulevard
Montebello, CA 90640
Attn: Joseph Palombi, Director of Planning and Community Development Department
Contact Phone: (323) 887-1200
Contact E-Mail: [email protected]

PROPOSAL CONTACT
City of Montebello – Planning and Community Development Department 1600 West Beverly Boulevard
Montebello, CA 90640
Attn: Viviana Esparza, Planning Manager
Contact Phone: (323) 887-1200
Contact E-Mail: [email protected]

Any questions about this RFP should be submitted via the City's PlanetBids Portal by Wednesday, June 11, 2025, at 11:00 a.m. PST. Prospective consultants must register their business with PlanetBids before being able to view or submit a response. To access the City's PlanetBids Portal, please go to:

https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839

Table of Contents Page

4 1.0 Notice Inviting Proposals 5

2.0 Introduction/About the City of Montebello 6

3.0 Timeline 6

4.0 Purpose 6

5.0 Scope of Work 7

6.0 Consultant Qualifications 8

7.0 Proposal Submittal 9

8.0 Evaluation of Proposal 9

9.0 Proposal Protests 10

10.0 Execution of Agreement 11

11.0 Insurance 12

12.0 Use of Federal Funds 14

13.0 Non-Commitment of City 15

14.0 Labor Requirements 15

15.0 Records 15

16.0 Subcontractors 15

17.0 Modifications/Changes 15

18.0 Disclosure of Information 16

19.0 Ex-Parte Communications 16

20.0 City of Montebello Rights 16

Appendix A – Proposal Content and Format
Appendix B – Sample Professional Services Agreement
Appendix C – Cost Proposal
Appendix D – References

5 1.0 Notice Inviting Proposals
The City of Montebello (the “City”) is seeking proposals from qualified historic preservation consultants or firms to prepare a Citywide Historic Context Statement and conduct a comprehensive Citywide Historic Resources Survey to assist the City in developing a new Historic Ordinance and Historic Preservation Program. This initiative aims to establish a framework that will protect and preserve the City’s historic resources, ensuring that future development is sensitive to the City’s cultural heritage.

Services must be formed in accordance with the specifications, terms, and conditions identified in Request for Proposals (RFP) 25-13. Prospective respondents are advised to carefully read information related to this opportunity before submitting a response.

To view the complete RFP package, please visit:

https://www.montebelloca.gov/cms/one.aspx?portalId=58756&pageId=84839

Prospective consultants must register with PlanetBids before being able to view or submit a response.

Questions must be submitted by Wednesday, June 11, 2025, at 11:00 a.m. PST.

*****QUESTIONS MUST BE SUBMITTED VIA PLANETBIDS*****

Proposals must be submitted via PlanetBids by Thursday, June 26 , 202 5, at 11:00 a.m. PST.

Responses will be evaluated to determine the Consultant that is the most qualified and responsive to the requirements. Responses must adhere to the format and content described. The City reserves the right to accept or reject any and all proposals.

6 2.0 Introduction
The City of Montebello invites qualified consultants to submit proposals for professional services to conduct a comprehensive citywide survey of all historic resources. In addition to the survey, the selected consultant will lead the development of the City’s first Historic Preservation Ordinance and Historic Preservation Program. The consultant will also prepare a Historic Context Statement aligned with the goals, policies, and actions outlined in the City’s recently adopted General Plan.

About the City of Montebello
Montebello ("beautiful mountain" in Spanish and Italian) is a city in the County of Los Angeles. Founded in 1899 and incorporated in 1920, the City is an 8.37 square mile General Law City located approximately 11 miles east of Downtown Los Angeles.

Currently, the City has a population of approximately 63,000 residents. It hosts a mix of various industries that represent the business diversity of the County of Los Angeles. It is a full- service City that provides a long list of services, employing approximately 600 full-time and part-time employees in public safety, transit, and non-safety functions.

3.0 Timeline
• Release RFP Thursday, May 29, 2025
• Online Q&A Deadline Wednesday, June 11, 2025 at 11 a.m. PST • Deadline to Submit Responses Thursday, June 26, 2025 at 11 a.m. PST • City Review of Submissions Summer 2025
• Notifications Sent to Consultants Summer 2025
• Award Summer-Fall 2025

4.0 Purpose
The purpose of this solicitation is to identify a qualified Consultant to assist the City with the knowledge and expertise in all aspects of the services requested in this RFP. The City is seeking proposals from qualified historic preservation consultants or firms to prepare a Citywide Historic Context Statement and conduct a comprehensive Citywide Historic Resources Survey to assist the City in developing a new Historic Ordinance and Historic Preservation Program. This initiative aims to establish a framework that will protect and preserve the City’s historic resources, ensuring that future development is sensitive to the City’s cultural heritage.

The City is committed to maintaining its historical character while balancing the need for sustainable growth and development. The mission of this project is to provide a comprehensive source of information on the types of resources significant to all aspects of the City’s history and to identify, preserve and conserve historic buildings, structures, objects, landscapes, sites and districts.

The project will also include the preparation and implementation of a public outreach plan designed to engage a wide range of the City's constituencies. Multiple outreach

7 venues will be utilized to ensure that all Montebello residents are informed about the project and encouraged to participate.

Currently, the City does not have a formal Historic Preservation Ordinance or a Preservation Program. As a growing community with a rich history, it is essential to adopt policies that safeguard our heritage and guide future development in a way that honors the historical and cultural significance of our built environment.

5.0 Scope of Work/Services
The selected consultant, working under the direction of staff from the City’s Planning & Community Development Department, the selected consultant will bring the necessary expertise to conduct a comprehensive Citywide survey of all historic resources. The consultant will also lead the project forward to assist with the development of the City’s first Historic Preservation Ordinance and Historic Preservation Program, and prepare a Historic Context Statement in accordance with the policies and actions in the City’s recently adopted General Plan.

The Scope of Services shall include, but is not limited to, performing the following tasks:

1. Kick-Off Meeting and Ongoing Project Management
• Conduct an initial meeting with key City staff to discuss the parameters of the Consultant’s work, discuss goals and objectives, identify potential questions and needs, and finalize the project schedule and next steps. • Schedule and hold bi -weekly meetings between City staff and the consultants throughout the duration of the project to monitor progress and ensure alignment.

2. Community Meetings & Engagement
• Engage with local stakeholders, including residents, business owners, preservation groups such as the Montebello Historical Society, and municipal departments, to gather input on preservation priorities and concerns.
• Facilitate public meetings, workshops, and interviews as needed to incorporate diverse perspectives into the Program. Work with City staff to arrange and advertise the meeting/workshops.
• Draft associated outreach materials and content. Submit all outreach material to City staff for approval prior to implementation. • Conduct study sessions with City decisionmakers.
• Provide the City with materials and content in a format suitable for uploading to the City’s website.

3. Assessment of Existing Resources

8 • Conduct a comprehensive field survey of all historic resources within the City of Montebello, including buildings, objects, landscapes, sites, and districts.

4. Development of the Historic Preservation Ordinance
• Draft an ordinance that establishes policies and procedures for historic preservation, including criteria for designating landmarks and districts, rehabilitation guidelines, and incentives for preservation. • Ensure alignment with state and federal preservation laws, the City’s General Plan, and community and decisionmaker input.

5. Creation of Historic Context Statement
• Research and develop a citywide historic context statement to guide future historic resource survey efforts to identify individually eligible resources and historic districts.

6. Creation of a Preservation Program
• Develop a Preservation Program that outlines how the city will implement and enforce the Historic Preservation Ordinance. This should include recommendations for staffing, funding sources, training, new internal processes, public outreach, and ongoing monitoring of historic properties. • Provide recommendations for creating a historic preservation commission or strengthening existing committees.

7. Planning Commission and City Council Public Hearings (On-Site) • Prepare staff reports and presentation materials for Planning Commission and City Council meetings.
• Present the draft Historic Preservation Ordinance, Historic Context Statement, and Historic Preservation Program to the Planning Commission and City Council.

6.0 Consultant Qualifications
The selected consultant must have the following minimum qualifications:

• A skilled and professional team, with clearly defined roles and responsibilities, capable of delivering high-quality results. • Relevant experience for the type of work outlined in the Scope of Services.
• Extensive knowledge of historical preservation.
• Significant experience working with local governments.

9 • Demonstrated knowledge of applicable local, state, and federal codes and laws that may be applicable to the work.
• Demonstrated knowledge and capability to produce project documents as outlined in the Scope of Services.
• Proven record of completing tasks and projects on-time and on-budget. • Flexibility in adapting to meet the needs of unique organizations.

Background Check
Consultant representatives working on- site and in some remote capacities, will be required to undergo a background check conducted by the City.

7.0 Proposal submittal
Please review Appendix A - Proposal Format and Content, attached hereto and incorporated herein by this reference, for specific details regarding the information that needs to be included in your submission. Failure to provide all requested information may be considered “non-responsive” and rejected.

Responses to this RFP must be submitted electronically via the City’s PlanetBids Portal by the deadline. Any responses transmitted and/or time- stamped after the deadline will not be accepted. Consultants planning to submit responses to this request are highly encouraged to submit all documentation before the deadline to avoid technical difficulties/errors.

8.0 Evaluation Criteria
The City will establish an evaluation committee to review and rat e each proposal. The proposal evaluation process will be conducted using a multi -step method which will include the following steps:

A. Preliminary Proposal Review - The evaluation committee will review each submission to ensure adherence to the minimum/proposal format requirements.

B. Proposal Evaluation - In the second part of this process, the evaluation committee will review and rate proposals using a combined score based on the following:

i. Qualifications as they relate to this project - 65% a. Thoroughness and understanding of the tasks to be completed b. Background and experience
c. Knowledge of the City of Montebello
d. Experience of personnel assigned to the work
e. Communication Skills
f. Interview, if required

10 ii. Reputation for integrity and competence – 15%
a. Positive Reference Checks
b. Work Samples

iii. Proposed fees for services – 20%

The City reserves the right to request and obtain, from one or more proposers , supplementary information as may be necessary for the City to analyze the proposal pursuant to selection criteria. Upon completion of the evaluation phase, the City may select those consultants for interviews whose proposals and qualifications most closely conform to the requirements of this RFP and provide the best value to the City.

9.0 Protest Procedures
Proposal Protest Procedures (Before Proposal Opening)
A protest filed before the proposal opening must be filed in writing or by email no later than ten (10) working days before opening. The most common types of protest that might be filed before a proposal opening include those based upon restrictive specifications or alleged improprieties in any solicitation that is apparent before the scheduled proposal opening.

When a protest is filed before a scheduled proposal opening, certain steps must be followed:

A. The protest must be submitted in writing within the specified time frame (no later than ten (10) working days prior to a proposal opening). All protests must be filed with the Director of Finance for determination. Protest must be submitted to the Director of Finance by mail or e-mail within the specified time frame. Protests can be sent to:

Mail:

Michael Solorza, Director of Finance
City of Montebello
Attn: Department of Finance
1600 W. Beverly Blvd
Montebello, CA 90640

or

E-mail:
[email protected]

B. The protest must contain factual and legal reason(s) and should recommend a

11 proposed remedy. Nevertheless, it should be noted that the City reserves the right not to implement the proposed remedy but to offer alternative solutions where applicable.

C. Where appropriate, the City will hold an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties may include all proposers, subcontractors, or suppliers, provided they have a substantial economic interest in a portion of the RFP.

D. All potential proposers will be advised of a pending protest.

E. The City shall not open proposals prior to the resolution of the protest unless it is determined that:

• The items to be procured are urgently required;
• Delivery or performance will be unduly delay ed by failure to make the award promptly; or
• Failure to make a prompt award will otherwise cause undue harm to the City.

The City will respond in writing within ten (10) working days after receipt of a properly filed protest. The Director of Finance will respon d and include a response to each substantive issue raised in the protest.

After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The Director of Finance has the authority to decide on all protests.

Proposal Protest Procedures (After Proposal Opening/Post Award) A protest filed after a proposal deadline must be filed within three (3) working days after the proposal deadline/due date. The City will grant the protesting Consultant a fair review and shall have up to ten (10) working days to review the protest and render its decision.

10.0 Execution of Agreement
The resulting agreement (see attached sample) shall be signed by the successful Vendor and returned within the required insurance within ten (10) business days after the City has pr ovided written notice that the Vendor has been awarded. Failure to execute the agreement and file acceptable insurance documents as provided herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement.

Should the successful Vendor decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.

12 11.0 Insurance
The Consultant selected must meet the following minimum insurance requirements upon execution of the City’s Professional Services Agreement:

A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise- operations, products -completed, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate.

If requested, the "City of Montebello, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.

B. Business Automobile Liability
For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if the Consultant has not owned autos, Code 8 (hired) and 9 (non- owned) with a limit no less than $1,000,000 per accident for bodily injury and property damage.

If an automobile is not necessary to perform services, the Firm must submit a written request for a waiver of this requirement.

C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the Consultant to provide professional liability or errors and omissions liability insurance in an amount not less than $2 ,000,000 per occurrence or claim, $ 4,000,000 aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

D. Workers' Compensation and Employer's Liability
Workers' compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.

Required Insurance Documentation
Certificate of Insurance
The Certificate Holder must be listed as follows:

13 City of Montebello
1600 West Beverly Boulevard
Montebello, CA 90640

Endorsements (if requested)
In addition to the Certificate of Insurance, the Consultant must provide the following endorsements:

Additional insured endorsements to the general liability and auto liability* insurance policies. The "City of Montebello, its officials, employees, and agents" must be endorsed to the Consultant’s general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.

Cancellation notice endorsements. Each policy must be endorsed to certify that it will not be canceled or non-renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).

Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non- contributing basis with any insurance or self - insurance, primary or excess, maintained by or available to the City or its officials, employees, and agents.

Waiver and Modifications of Insurance Requirements
To the extent permitted by law, the City may modify these insurance requirements at any time and at its sole discretion.

In general, any contract deemed sole source, professional/professional services, involves the disclosure of proprietary information, and/or a public works project may require revisions to the City's standard insurance requirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.

Consultants may request a waiver or modification of these insurance requirements.

Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provide a brief explanation for the request. Requests will be reviewed on a case- by- case basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority and/or an

14 authorized designee's discretion.

13.0 Non-Commitment of City
While the City intends to select a Consultant through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.

14.0 Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Consultant and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.

B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Consultant shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building. Neither shall the Consultant allow the use of or presence of alcohol or drugs on the premises or in the building.

C. Non-Discrimination: The Consultant shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.

D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work.

15.0 Records
The Consultant agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Consultant to audit any performance aspect under this agreement.

16.0 Subcontractors
The Consultant shall be responsible for all work performed under the final agreement and shall keep all work under his control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall be under the direct supervision of the Consultant and shall be considered as their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the Contractor's insurance.

15 17.0 Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the agreement term. Changes in the agreement’s requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Consultant. These changes will be processed by the City Manager.

18.0 Disclosure of Information
A. The Consultant agrees that it will not during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, Consultant , corporation, association, or other entity or the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential or proprietary information received by the Consultant shall be used exclusively in connection with the performance of services.

B. The Consultant shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Consultant hereunder or mentioning or implying the name of the City or its respective personnel without the prior written consent of the City.

19.0 Ex-Parte Communications
Consultant and Consultant representatives should not engage in unauthorized communications with elected officials, officers, employees, or agents of the City about this RFP. This requirement also includes any evaluation panel member, except for designated RFP facilitators. This requirement remains in effect until after award notifications have been made.

This restriction does not prohibit Consultants and their representatives from making oral statements or presentations to City representatives during a scheduled public meeting.

20.0 City of Montebello Rights
At its discretion, the City reserves the right to:

A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:

i. The proposal is incomplete, non- responsive, obscure, irregular, or lacking necessary detail and specificity.
ii. The Consultant, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services. iii. The Consultant failed or neglected to complete and submit any information within the time specified by the City and as may be otherwise required herein.

16 B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform;

C. Accept all or any part of a proposal;

D. Cancel the entire RFP;

E. Issue subsequent RFPs; or

F. Waive any errors or informalities in any proposal to the extent law permits.

Please review:

Appendix A – Proposal Content and Format

Appendix B – Sample Professional Services Agreement

Appendix C – Cost Proposal

Appendix D – References

ITEM # 18

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Michael Solorza, Director of Finance

SUBJECT: FISCAL YEAR 2025-26 CONFIRMATION OF ANNUAL TAX RATE FOR

VOTER APPROVED INDEBTEDNESS

DATE: May 28, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Review and adopt the attached resolution establishing property tax override rates on voter approved indebtedness for retirement expenditures for Fiscal Year 2025- 26; and,

2. Direct staff to forward the resolution to the Los Angeles County Auditor Controller within the required time limit; and,

3. Direct staff to take whatever additional actions necessary to ensure collection of the property tax override; and,

4. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Voters in the City of Montebello have twice approved a property tax override (PTO) rate to fund the City’s participation in the California Public Employees Retirement System (PERS). This voter-approved property tax override revenue is utilized to fund annual debt service on the Series 2020 Pension Obligation Bonds (issued in June 2020 to retire the City’s unfunded actuarial liability) as well as pay for all ongoing and future pension- related costs.

The table below presents historical actuals and the FY 2025-26 proposed (forecasted) revenue in Fund 205 (Retirement Fund):

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 28, 2025

As the table above shows, the FY 2021-22 actuals were $14.667 million, FY 2022-23 actuals of $16.530 million, FY 2023-24 actulas of $17.176 million and an adopted budget of $16.798 million for FY 2024-25. The majority of that revenue is from property tax assessments – inclusive of former redevelopment agency project areas. For FY 2025- 26, the projected revenue for the Retirement Fund is $17.730 million. Using actuals from FY 2020-21 to FY 2023-24, the average year-over-year change in revenue has been

4.77%.

The attached resolution sets the property tax override rate and allows it to be assessed for FY 2025-26. In turn, the revenue collected will be utilized for the purposes for which it was established: paying all expenses related to the City’s contract with PERS to provide retirement benefits to its safety and miscellaneous employees, as well as annual debt service on the Series 2020 POBs.

BACKGROUND/DISCUSSION:

Voters in the City of Montebello have twice approved a property tax override (PTO) rate to fund the City’s participation in the California Public Employees Retirement System (PERS). Elections were first held on July 9, 1946, initially establishing the PTO. A second vote was held on March 2, 1976, affirming the property tax override rate. The City Council subsequently adopted Ordinance No. 2148 in 1996 which codified the tax rate at $0.197875 per $100 of assessed valuation (City of Montebello Municipal Code Section 3.28.020).

The revenue from the property tax override can only be used to pay for retirement system- related expenses. The City records receipt of these revenues – collected through the annual property tax assessment process – in a special fund (Fund 205). The revenues received are used to pay the annual unfunded actuarial liability (UAL) and normal cost (i.e., ongoing) expenses to PERS.

On May 13, 2020, the City Council approved issuing $154 million in Pension Obligation Bonds (POBs) to address Montebello’s pension-related unfunded actuarial liability (UAL). The issuance of the POBs extinguished the existing UAL, as of the June 30, 2018 actuarial valuation report. The PTO revenue is utilized to pay the annual debt service on the POBs, as well as all normal cost expenses and future UAL bases established by subsequent actuarial valuations.

The County of Los Angeles Auditor-Controller requires the City of Montebello submit an approved resolution each year that shows the setting of the rate. The attached resolution (Attachment A with Exhibit A) fulfills this requirement and allows the rate to be placed on property tax statements. There is no change to the rate, it remains fixed at the $0.197875

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 28, 2025

per $100 of assessed value.

ENVIRONMENTAL:

N/A

ANALYSIS:

N/A

SUMMARY:

The retirement expenditures by the City are funded through voter-approved indebtedness authorized by elections held on July 9, 1946 and March 2, 1976. The proposed tax rate of $0.197875 was set by Montebello Municipal Code section 3.28.020, adopted by the City Council in 1996. There is no change to this tax rate for FY 2025-26, and it remains the same as previous years.

The resolution setting the override tax rates must be submitted to the Los Angeles County Auditor Controller’s office at the beginning of each fiscal year in order for the tax rate to be placed on the property tax rolls. Assessing the property tax override will allow the City to meet its obligations to bondholders, paying annual debt service on the $154 million in POBs issued in 2020.

The retirement expenditures will be paid solely from the Retirement Special Revenue Fund (Fund 205), as codified in Montebello Municipal Code section 3.28.020. No General Fund revenues will be used to pay for the retirement expenditures.

ATTACHMENT(S)

1. ATTACHMENT A - Resolution Annual Property Tax Rate Retirement FY 2025_26, 05_28_2025

2. EXHIBIT A - FY 2025_26 Retirement Pension Tax Override Rate For Districts

ATTACHMENT A
RESOLUTION NO. 25-38

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MONTEBELLO FIXING THE RATE OF TAXES AND LEVYING
TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 2025

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1. That for the purpose of raising the sums of money necessary to be secured by taxation upon the taxable property in the City of Montebello, as a revenue to pay the indebtedness of said City for the fiscal year beginning July 1, 2025, the rates for the different portions of said City are hereby fixed and taxes are hereby levied on all taxable property in the different portions of said City for the fiscal year beginning July 1, 2025, in the number of cents upon One Hundred Dollars of the assessed value of said property as assessed and equalized in the manner prescribed by law, and for the purposes set forth in the following table, the taxes levied upon property in each portion of said City hereinafter described and designated by a district number which is prefixed to the description of such portion of said City as hereinafter stated:

TAXATION DISTRICT NO. 1. Consisting of all that portion of the City of Montebello not included in Taxation District Numbers 1, 2, 3, 13, 2S, MB Hills 1, MB Hills 3, Commerce RD PR 1, MB Hills 76 Annex 1, 1 MERP and 2 MERP.

TAXATION DISTRICT NO. 2. Consisting of all that territory annexed to the City of Montebello in the following annexation proceedings:
(1) “Annexation No. 2 (Link Belt)”, annexed by Ordinance No. 869, adopted on February 11, 1960, effective date, March 14, 1960;
(2) “Annexation No. 3 (Bethlehem Steel)”, annexed by Ordinance No. 868, adopted on February 11, 1960, effective date, March 14, 1960; (3) “Annexation No. 4 (Conier)”, annexed by Ordinance No. 886, adopted on February 11, 1960, effective date, March 14, 1960;
(4) “Annexation No. 10”, annexed by Ordinance No. 968, adopted on November 21, 1961, effective date, December 22, 1961, and (5) “Annexation No. 127”, annexed by Ordinance No. 998, adopted on November 26, 1962, effective date, December 27, 1962.

TAXATION DISTRICT NO. 3. Consisting of all that territory annexed to the City of Montebello in the following annexation proceedings:
(1) “Annexation No. 1, 1A”, annexed by Ordinance No. 1025, adopted on June 25, 1963, effective date, July 26, 1963;
(2) “Annexation No. 13”, annexed by Ordinance No. 1026, adopted on June 25, 1963, effective date, July 26, 1963;
(3) “Annexation No. 17”, annexed by Ordinance No. 1027, adopted on June 25, 1963, effective date, July 26, 1963;
(4) “Annexation No. 18”, annexed by Ordinance No. 1118, adopted on February 24, 1965, effective date, March 27, 1965;
(5) “Annexation No. 19”, annexed by Resolution No. 8150, adopted on February 27, 1967, effective date, March 23, 1967;
(6) “Annexation No. 21”, annexed by Ordinance No. 1304, adopted on August 12, 1968, effective date, September 12, 1968;
(7) “Annexation No. 23”, annexed by Resolution No. 9157, adopted on August 10, 1970, effective date, August 21, 1970;
(8) “Annexation No. 25”, annexed by Ordinance No. 1463, adopted on November 27, 1972, effective date, December 28, 1972;
(9) “Annexation No. 27”, annexed by Ordinance No. 1509, adopted on October 29, 1973, effective date, November 29, 1973;
(10) “Annexation No. 29”, annexed by Resolution No. 78-3, adopted on January 9, 1978, effective date, May 17, 1978;
(11) “Annexation No. 30-A”, annexed by Resolution No. 79-2, adopted on January 8, 1979, effective date, February 2, 1979; and

RESOLUTION

(12) “Annexation No. 31”, annexed by Resolution No. 79-91, adopted on June 25, 1979, effective date, July 18, 1979.

ASSESSED VALUATIONS AS OF FISCAL YEAR 2023-24:

TAXATION DISTRICT NO. 1 5,138,453,827
TAXATION DISTRICT NO. 2 25,348,899
TAXATION DISTRICT NO. 3 329,562,689
TAXATION DISTRICT NO. 1s 556,519,626
TAXATION DISTRICT NO. 2s 83,317,326
TAXATION DISTRICT NO. MB HILLS 1 907,049,117
TAXATION DISTRICT NO. MB HILLS 3 369,189,524
TAXATION DISTRICT NO. MB HILLS 76 ANNEX 1 173,349,413 TAXATION DISTRICT NO. 1 MERP 732,966,578
TAXATION DISTRICT NO. 2 MERP 30,046,233

TAX RATES FOR THE ABOVE TAXATION DISTRICTS LISTED IN

ATTACHMENT A
SECTION 2. That the City Clerk shall attest and certify to the passage and adoption of this resolution and it shall become effective immediately upon its approval.

APPROVED AND ADOPTED this 28th day of May, 2025.

CITY OF MONTEBELLO
_______________________
Salvador Melendez, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________ _______________________________ Christopher Jimenez, City Clerk Arnold Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution 25-38 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 28th day of May 2025 and that said resolution was adopted by the following vote, to wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed, or rescinded since its date of adoption and is in full force and effect as of the date hereof. ______________________________
Christopher Jimenez, City Clerk

City of Montebello EXHIBIT A
Exhibit A to Resolution Fixing the Rate of Taxes and Levying Taxes for FY 2025-26 City Council Meeting of May 28, 2025
DIST. DIST. DIST. DIST. DIST. DIST. DIST. MB HILLS DIST. DIST. #1 #2 #3 #1s #2s #MB Hs 1 #MB Hs 3 76 ANNEX #1 MERP #2 MERP

STATE RETIREMENT FUND

OBLIGATION OF THE CITY TO THE

STATE EMPLOYEES RETIREMENT

OF CITY EMPLOYEES

AUTHORIZED AT ELECTIONS
HELD ON JULY 9, 1946 AND
MARCH 2, 1976.

0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 TOTAL 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875 0.197875

EXHIBIT A TO ATTACHMENT A

ITEM # 19

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Joseph Palombi, Director of Planning & Community Development Michael Solorza, Director of Finance

SUBJECT: APPROVE SIXTH AMENDMENT TO AGREEMENT NO. 2207 AND

REINSTATEMENT OF THE MEMORANDUM OF UNDERSTANDING
(MOU) WITH PLAINS EXPLORATION AND PRODUCTION COMPANY

DATE: May 28, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve the Sixth Amendment to and Reinstatement of the Memorandum of Understanding (MOU) with Plains Exploration and Production (“PXP”) (Agreement No. 2207); and

2. Authorize the City Manager to execute the MOU between the City of Montebello and Plains Exploration and Production (“PXP”) and any related documents; and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Upon approval of this amendment, the terms of the Memorandum of Understanding (MOU) will be reinstated and extended through December 31, 2028. According to the terms of the agreement, the City will receive quarterly oil production payments. The City’s General Fund has received an average of $755,000 annually in revenue per this agreement (Fiscal Years 2015-16 through 2023-24). For Fiscal Year 2024-25, it is projected this agreement will bring in $625,000 in revenue.

BACKGROUND/DISCUSSION:

PXP is an oil producer that owns and operates an oil production facility located at the property generally bounded by Montebello Boulevard and Plaza Drive within the City of

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 28, 2025

Montebello. Like all businesses that operate within the City, oil producers are subject to the City’s business license tax fees pursuant to MMC Section 5.08.010 (Business License Tax).

In 2004, staff analyzed the business license tax fees collected for oil production. This analysis concluded that the $0.2881 per barrel rate charged was well under the market rate charged by other cities in the County of Los Angeles. For this reason, staff proposed an increase to the rate charged.

Realizing the City’s position and as an act of good faith, PXP submitted a proposal offering quarterly oil production payments in exchange for waiving the business license tax fee required under MMC Section 5.08.010. The proposal included payments to the City calculated at two (2) percent of the gravity-adjusted monthly average crude oil price index posted by Chevron-Texaco for the Buena Vista Oilfield, multiplied by the number of net barrels of crude oil produced from the site, less any fees associated with the cost of production per barrel (e.g., transportation, cleaning, and dehydration). The proposed payment totaled approximately three times the per barrel rate that would have been scheduled for collection by imposing the above-referenced business license tax fee.

Based on this information, staff determined that it was in the City’s best interest to accept the terms of the proposal from PXP.

On February 9, 2005, the City Council approved a recommendation from staff to establish a MOU with PXP accepting the quarterly oil production payments and waiving the business license tax fees. The initial term of this MOU was five (5) years, and it was later extended using a series of amendments.

Staff and representatives from PXP recently reviewed the terms of the MOU and identified that it terminated effective December 31, 2023. While PXP is amicable to continuing the relationship with the City and issuing quarterly oil production payments, the lapse in term must be cured and the agreement must be amended for a proposed five (5) year term to ensure the City can legally accept payments and both parties can enforce the general terms of Agreement No. 2207. For this reason, it is recommended that City Council approve the attached Sixth Amendment to Agreement No. 2207 with PXP. Upon approval, both parties will mutually agree to reinstate the terms and conditions, and the agreement will be extended through December 31, 2028.

ENVIRONMENTAL:

The adoption of the proposed Resolution is not subject to California Environmental Quality Act (CEQA) because CEQA Guidelines section 15060(c)(2) states that a project is not subject to CEQA review where the activity will not result in a direct or reasonably foreseeable indirect physical change to the environment and is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) which states that a project is exempt from CEQA “where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” The Fifth Amendment to and Reinstatement of the MOU between the City and PXP will not result in a direct or reasonably foreseeable indirect physical change to the environment and there is no possibility that the Fifth Amendment to and Reinstatement of the MOU will have a

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 28, 2025

significant effect on the environment because the MOU will not result in any future changes to property.

ANALYSIS:

N/A

SUMMARY:

In February 2005, the City established a MOU with PXP addressing the rights and obligations regarding the waiver of business license tax fee in exchange for quarterly oil production payments at the Sentinel Peak site located within the City limits (Agreement No. 2207). This agreement terminated on December 31, 2023 (Fifth Amendment). By approving the attached sixth amendment, the City and PXP will reinstate and extend the term of this agreement through December 31, 2028. Approval of the sixth amendment will ensure the City continues to receive revenue annually, projected to be $625,000 for FY 2024-25.

ATTACHMENT(S)

1. Attachment A - Sixth Amendment and Reinstatment MOU

2. Attachment B - Resolution 25-35

3. Attachment C - Agreement 2207

ATTACHMENT A
S
IXTH AMENDMENT TO AND REINSTATEMENT OF AGREEMENT 2207
Th
is Sixth Amendment to and Reinstatement of Agreement 2207 – Memorandum of Understanding (this “Sixth Amendment”) is made and entered into this 28 day of May, 2025 (the “Amendment Date”) by and between the CITY OF MONTEBELLO, a general law municipal corporation incorporated and existing under the laws of the State of California (“ City”) and SENTINEL PEAK RESOURCES CALIFORNIA LLC , a Delaware limited liability company (“Sentinel”) and assignee of FREEPORT -MCMORAN OIL & GAS LLC , a Delaware limited liability company (“ Freeport”) as successor by merger to PLAINS EXPLORATION & PRODUCTION COMPANY (“PXP”). Capitalized terms used herein but not otherwise defined, shall have the meaning ascribed to them in Agreement 2207, defined below.

RE
CITALS
WHEREAS, City and PXP previously entered into that certain “Agreement 2207 – Memorandum of Understanding dated February 9, 2005 (as amended, “Agreement 2207”), which addressed the rights and obligations of the Parties regarding City’s waiver of the imposition and collection of City’s business license tax on PXP in exchange for PXP’s agreement to pay the Oil Production Payment on a quarterly basis during the term of Agreement 2207; and WHEREAS, City and PXP entered into an Amendment to Agreement 2207, made as of December 31, 2009 (the “ First Amendment”) and a Second Amendment to Agreement 2007, made as of August 24, 2011 (the “Second Amendment”);
WHEREAS, City and Freeport, as successor by merger to PXP, entered into a Third Amendment, made as of August 1, 2013 (the “Third Amendment ”) and a Fourth Amendment made as of December 9, 2015 (the “Fourth Amendment”);
WHEREAS, Freeport assigned Agreement 2207 to Sentinel in connection with an assignment of certain of Freeport’s oil and gas assets which transaction closed on December 31, 2016;
WHEREAS, City and Sentinel entered into a Fifth Amendment, made as of July 20, 2021 (the “Fifth Amendment”);
WHEREAS, the term of Agreement 2207 expired on December 31, 2023; and WHEREAS, City and Sentinel desire to reinstate Agreement 2207 on the amended terms and conditions set forth herein.

NOW, THEREFORE , for and in consideration of the mutual agreements herein contained, the benefits to be derived by each party, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows, notwithstanding anything to the contrary set forth in Agreement 2207:

2 1. A greement in Full Force and Effect . The Parties acknowledge and agree that Agreement 2207 is and remains in full force and effect, as amended hereby, and is fully reinstated to the extent Agreement 2207 may have been deemed earlier terminated by expiration.

2. Amendment of Section 2.B. Section 2.B. of Agreement 2207 is hereby deleted in its entirety and replaced with the following:
“Commencing January 1, 2005, the Oil Production Payment shall be provided to City by Sentinel (or its predecessors, as applicable) until the Termination Date specified herein.

Such payment shall be paid on a quarterly basis within 45 days following the end of each calendar quarter; provided, however, (i) that the payments made by Sentinel to City for the year 2024 as set forth in Exhibit A attached hereto, shall be and hereby are considered for all purposes Oil Production Payment s pursuant to the terms of Agreement 2207 ( as amended); and (ii) at the sole election of Sentinel, this Agreement shall terminate (including Sentinel’s obligation to make the Oil Production Payment) thirty (30) days following written notice to City in the event any restrictions or limitations are threatened or enforced against Sentinel’s ability to operate the Montebello oilfield consistent with operating practice as of the Amendment Date which restrictions may be derived from, including but not limited to, local, state or federal regulation or order, moratorium or legal action. For purposes hereof, “Termination Date” shall mean December 31, 2028.”

3. Amendment of Section 1 of Exhibit B. Section 1 of Exhibit B of Agreement 2207 is hereby deleted in its entirety and replaced with the following:
“1. Price per Barrel: The price per barrel to be used to calculate the Voluntary Production Payment shall be Union 76’s Posted Monthly Average Price for the Buena Vista Oilfield for the applicable calendar month of production, as posted on https://www.phillips66.com/crude-oil archive, less applicable downward adjustments for the number of degrees of oil gravity differential between Buena Vista and Montebello Oilfields, less per barrel costs incurred by Sentinel for transportation, cleaning and dehydration in order to render the oil merchantable. (In the event that Union 76 ceases to post crude oil prices on the internet, Sentinel shall select a similar crude oil price posting by another major oil company, or a composite thereof, using Buena Vista Oilfield posted price as the benchmark.) ”

4. Counterparts . This Sixth Amendment may be executed in one or more counterparts, each of which shall be deemd an original, but all of which together shall constitute one and the same instrument.

5. Authority to Sign. Each of the persons executing this Sixth Amendment on behalf of a Party hereto warrants that: (i) such Party is duly organized and existing, (ii) the signer is duly authorized to execute and deliver thi s Sixth Amendment on behalf of said Party and (iii) by so executing this Sixth Amendment, such Party is formally bound to the provisions of this Sixth Amendment.

6. No Other Changes. Except as expressly set forth in this Sixth Amendment, all other terms and conditions of Agreement 2207 shall remain unchanged and in full force and effect.

IN W ITNESS W HEREOF , the Parties hereto have executed and delivered this Sixth Amendment as of the date first set forth above.

SENTINEL:

SENTINEL PEAK RESOURCES CALIFORNIA
LLC, a Delaware limited liability company
B
y:

Name: George Paspalof
Title: Executive Vice President
CI
TY:

CITY OF MONTEBELLO, a California municipal
corporation
B
y:

Name: Raul Alvarez
Title: City Manager
A
TTEST:

Christopher Jimenez, City Clerk
AP
PROVED AS TO FORM:

Arnold M. Alvarez-Glasman, City Attorney

ATTACHMENT B
RESOLUTION NO. 25-35

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MONTEBELLO APPROVING THE SIXTH AMENDMENT TO AND
REINSTATEMENT OF AGREEMENT NO. 2207 RELATING TO OIL

PRODUCTION PAYMENTS TO THE CITY OF MONTEBELLO

RECITALS

WHEREAS, in 2005, the City and the Plains Exploration & Production Company ("PXP") entered into that certain Memorandum of Understanding dated February 9, 2005 ("Agreement 2207"), which addressed the rights and obligations of the parties regarding the City's waiver of the imposition and collection of City's business license tax on PXP in exchange for PXP's agreement to pay the Oil Production Payment on a quarterly basis; and
WHEREAS, the City and PXP entered into an Amendment to Agreement 2207, made as of December 31, 2009 (the "First Amendment") and a Second Amendment to Agreement 2007, made as of August 24, 2011 (the "Second Amendment"); WHEREAS, the City and Freeport McMoran Oil & Gas, LLC ("Freeport"), as successor by merger to PXP, entered into a Third Amendment dated August 1, 2013 (the "Third Amendment") and a Fourth Amendment made dated December 9, 2015 (the "Fourth Amendment");
WHEREAS, Freeport assigned its rights under Agreement 2207 to Sentinel Peak Resources California, LLC ("Sentinel") in connection with an assignment of certain of Freeport's oil and gas assets which transaction closed on December 31, 2016; WHEREAS, City and Sentinel entered into a Fifth Amendment, made as of July 20, 2021 (the “Fifth Amendment”);
WHEREAS, the term of Agreement 2207 expired on December 31, 2023; and WHEREAS, City and Sentinel now desire to reinstate and amend Agreement 2207 pursuant to the Sixth Amendment to and Reinstatement of Agreement No. 2207 (" Sixth Amendment").

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO DOES FIND, DETERMINE, RECOMMEND AND RESOLVES AS FOLLOWS:

SECTION 1: The City Council hereby finds that the above recitals are true and correct and incorporate them herein as part of the findings.

SECTION 2: The City Council of the City of Montebello hereby approves the Sixth Amendment by and between the City and Sentinel.

SECTION 3: The City Council further authorizes the City Manager to execute Sixth Amendment and any related documents reasonably necessary to effectuate the intent of this Resolution.

SECTION 4 : The adoption of this Resolution is not subject to California Environmental Quality Act (CEQA) because CEQA Guidelines section 15060(c)(2) states that a project is not subject to CEQA review where the activity will not result in a direct or reasonably foreseeable indirect physical change to the environment and is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) which states that a project is exempt from CEQA where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The approval of the Fifth Amendment will not result in a direct or reasonably foreseeable indirect physical change to the environment and there is no possibility that the approval of a contract amendment specifying financial terms for oil production payments will have a significant effect on the environment because oil production is an existing use that is permitted in the City.

SECTION 5. This Resolution shall become effective immediately upon its adoption by the City Council and the City Clerk shall certify to the adoption of this Resolution.

APPROVED AND ADOPTED this 28th day of May 2025.

Salvador Melendez, Mayor

ATTEST: APPROVED AS TO FORM:

Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF MONTEBELLO

SS:

I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 25-35 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 28th day of May 2025 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

ITEM # 20

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: ADOPT RESOLUTION NO. 25-33 VACATING A PORTION OF BLUFF

ROAD AND RESERVING AN EXCLUSIVE EASEMENT OVER THE

VACATED PORTION FOR THE BENEFIT OF A WATER UTILITY
PURSUANT TO STREETS AND HIGHWAYS CODE SECTIONS 8320-
8325

DATE: May 28, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Adopt Resolution No. 25-33 vacating a portion of Bluff Road and reserving an exclusive easement over such portion for the benefit of San Gabriel Valley Water Company (SGVWC); and

2. Hold a Public Hearing at a future City Council meeting as required by Streets and Highways Code §§ 8320–8325, for the proposed vacation and easement reservation; and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

There is no fiscal impact, as the conveyance of the portion of Bluff Road at issue here was part of the purchase price paid by San Gabriel Valley Water Company (SGVWC) to the City related to the sale of the City’s water system and related assets in February, 2023.

BACKGROUND/DISCUSSION:

On or about September 20, 2020, the City of Montebello as the “seller” and San Gabriel Valley Water Company (SGVWC) as the “purchaser” entered into that certain Purchase

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 28, 2025

and Sale Agreement (PSA) for the sale of the City’s potable water supply, treatment, storage, transmission, distribution system, and related real property (the “Water System”) for the purchase price of $15.8 million dollars. The PSA also included real property related to the south system well site, included a portion of Bluff Road—north of the intersection with Maynard Road and generally described as a right-of-way measuring approximately 8,087 square feet. (Attachment A, Exhibit “B”). The proposed portion of Bluff Road to be vacated is currently only used by SGVWC as an egress and ingress to a water facility located at the end of the road; and in fact, the facility is built within the public right of way (ROW).

From the outset of the Water System sale, it was the City’s intent to legally convey that portion of Bluff Road with the following location and legal description (in Bold, below):

A portion of Bluff Road as shown on Parcel Map No. 2362, according to the map recorded in Book 13, Pages 69 and 70 of Parcel Maps, in the City of Montebello, County of Los Angeles, State of California, on file in the office of the Recorder of said County, more particularly described as follows:

BEGINNING at the Northwest Corner of lot 22 per C.F. 988 Pages 1 through 4, inclusive, filed with superior court case no. B-81961 as exhibit “A”, recorded in the office of said County Recorder of Los Angeles County; thence coincident with the southerly right-of-way line of the Atchison, Topeka and Santa Fe Railway as shown on said Parcel Map South 67°45'55" East,

42.12 feet; thence departing said Southerly right-of-way line coincident with the easterly right- of-way line of Bluff Road as shown on said Parcel Map South 40°29'50" West, 138.37 feet; thence South 23°31’00” West, 64.59 feet; thence departing said easterly line North 66°29'00" West, 6.01 feet, to the beginning to a non-tangent curve, concave southwesterly, having a radius of 29.45 feet, a radial line through said beginning bears North 83°08’04” East; thence along said non-tangent curve through a central angle of 91°33’29” and an arc length of 47.06 feet to the beginning of a reverse curve having a radius of 42.17 feet, concave northeasterly, a radial line through which bears South 8°25’25” East; thence along said reverse curve through a central angle of 22°43’24” and an arc length of 16.72 feet; thence North 71°05’35” West, 5.58 feet; thence North 90°00’00” West, 1.98 feet to the westerly right-of-way line of Bluff Road as shown on said Parcel Map; thence coincident with said westerly right-of-way line of Bluff Road the following 3 courses:

1. North 67°52’23” East, 42.90’

2. North 23°31’00” East, 35.45’

3. North 40°29’50” East 131.15’ to the POINT OF BEGINNING.

CONTAINING: 8087 square feet more or less.

Now, in accordance with the terms and conditions of the PSA and with the authority granted to the City under Sections 8320–8325 of the California Streets and Highways Code, the City desires to convey a portion of Bluff Road described above, and pursuant to Section 8340 of the Streets and Highways Code reserve onto SGVWC the vacated portion.

Pursuant to the California Subdivision Map Act, vacation of the right-of-way reverts to the

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 28, 2025

adjacent property owner(s). In other words, upon recordation of the vacation, the City would relinquish its rights to use the property as a roadway. To ensure that San Gabriel Valley Water Company maintains full and exclusive of its rights, benefits, and access as the legal owner of the Water System and related assets — including that portion of Bluff Road described above -- it is necessary that concurrently with this vacation process, the City reserve unto San Gabriel Valley Water Company, an exclusive easement over the vacated portion for the benefit of the public utility. If the City Council adopts the Resolution, it will be filed for recording with the Los Angeles County Recorder as evidence of action and SGVWC’s rights to the area.

ENVIRONMENTAL:

Based upon the existing uses of the subject real property, the proposed vacation of the portion of Bluff Road described herein will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not, therefore, subject to CEQA pursuant to Section 15060 of the State CEQA Guidelines.

PUBLIC NOTIFICATIONS:

Pursuant to Sections 8320-8325 of the California Code of Streets and Highways, the following noticing was performed:
• Beginning on May 29, 2025, the Public Hearing Notice will be published in the Daily Journal (Whittier Daily News) for two successive weeks (Notice needs to be published at least 15 days prior to meeting and posted per Streets and Highways Code 8323); and
• Beginning on May 29, 2025, three (3) Public Hearing Notices will be posted conspicuously along the line of the street proposed to be vacated and easement proposed to be reserved, not more than 300 feet part (Streets and Highways Code section 8323).

ANALYSIS:

N/A

SUMMARY:

Staff recommend the City Council adopt Resolution No. 25-33 to vacate a portion of Bluff Road and reserve an exclusive easement over the vacated portion for the benefit of a water utility pursuant to SHC §§ 8320 – 8325; and hold a Public Hearing at a future City Council meeting of the proposed vacation and easement reservation.

ATTACHMENT(S)

1. Attachment A - Resolution 25-33

2. Attachment B - Exhibit B _ Bluff Rd. Legal Description and Map

3. Attachment C - Public Hearing Notice - Bluff Road Vacation

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 28, 2025

ATTACHMENT A
RESOLUTION NO. 25-33

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MONTEBELLO, CALIFORNIA, VACATING A PORTION OF BLUFF

ROAD AND RESERVING AN EXCLUSIVE EASEMENT OVER THE

VACATED PORTION FOR THE BENEFIT OF A WATER UTILITY
PURSUANT TO STREETS AND HIGHWAYS CODE SECTIONS 8320 -
8325

RECITALS
WHEREAS, on or about September 29, 2020, the City of Montebello (the “City”) as the “Seller” entered into that certain Agreement for Purchase and Sale of Water Assets (the “Agreement”) with San Gabriel Valley Water Company, a California Public Utility Water Company, as the “Purchaser” for the conveyance of the City’s potable water supply, treatment, storage, transmission, distribution system, and related real property assets (the “Water System”); and
WHEREAS, the Water System includes certain facilities and infrastructure that were constructed in the public right of way on a portion of what is known as Bluff Road in the City of Montebello, as such portion of Bluff Road is more specifically described in Exhibit “A” (Legal Description) to this Resolution and incorporated by reference (the “Bluff Road Segment”); and
WHEREAS, in to complete transfer of the Water System to SGVWC, it is necessary and appropriate for the City to vacate the Bluff Road Segment as public street or right of way in the manner permitted by Sections 8320 through 8325 of the Streets and Highways Code (“SHC”), and reserve and except from the vacation or otherwise grant to SGVWC an exclusive easement in the Bluff Road Segment for all purposes necessary and convenient to operation of the Water System pursuant to Section 8340 of the Streets and Highways Code; and
WHEREAS, the City Council has conducted a duly notice hearing that was published and held in the manner required by Sections 8320 through 8324 of the SHC, and has heard and duly considered all evidence submitted at the public hearing; and WHEREAS, all legal prerequisites to the adoption of this Resolution have been duly performed.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1: Based upon the staff reports, agenda materials, written and verbal comments and other evidence presented during the public hearing for this matter, the City Council finds and declares the foregoing recitals to be true and correct, and incorporates said recitals as a substantive part of this Resolution.

RESOLUTION NO. 25-33

SECTION 2: The City Council hereby finds and declares that the Bluff Road Segment described in Exhibit “A” is unnecessary for the present or prospective public use as a public street, and that the public easement in the Bluff Road Segment is hereby vacated subject to the reservations for public utility purposes described in Section 3 of this Resolution.

SECTION 3:The City Council hereby reserves from the vacation and grants to San Gabriel Valley Water Company an exclusive easement in the Bluff Road Segment for all purposes necessary and convenient to operation of the Water System as a public utility, consistent with the rights and benefits afforded to it as a public water utility under the authority granted to it by state of California.

SECTION 4: The City Council finds and declares that this Resolution is categorically exempt from the provisions of the California Environmental Quality Act by the “common sense” exemption in CEQA Guidelines 15061(b)(3), because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment because it is purely transactional in nature and will not result in any physical change to the subject area, and as a result the activity is not subject to CEQA.

SECTION 5: The City Clerk shall certify to the passage and adoption of this Resolution and that the same shall be in full force and effect. Pursuant to Section 8325 of the SHC, the City Clerk shall cause a certified copy of this Resolution, attested under seal, to be recorded in the office of the recorder of Los Angeles County.

APPROVED AND ADOPTED this 28th day of May 2025.
_______________________________
Salvador Melendez, Mayor
ATTEST:APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )

RESOLUTION NO. 25-33

I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 25-33 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 28 th day of May 2025 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

Z:\24.199SGV004.33 - Bluff Road Montebello\Records and Reports\Legal Descriptions\Exibit B.docx Page 1 o f 3 EXHIBIT “B”
LE

GAL DESCRIPTION
A portion of Bluff Road as shown on Parcel Map No. 2362, according to the map recorded in Book 13, Pages 69 and 70 of Parcel Maps, in the City of Montebello, County of Los Angeles, State of California, on file in the office of the Recorder of said County, more particularly described as follows:

BEGINNING at the Northwest Corner of lot 22 per C.F. 988 Pages 1 through 4, inclusive, filed with superior court case no. B-81961 as exhibit “A”, recorded in the office of said County Recorder of Los Angeles County; thence coincident with the southerly right-of-way line of the Atchison, Topeka and Santa Fe Railway as shown on said Parcel Map South 67°45'55" East,

42.12 feet; thence departing said Southerly right-of-way line coincident with the easterly right- of-way line of Bluff Road as shown on said Parcel Map South 40°29'50" West, 138.37 feet; thence South 23°31’00” West, 64.59 feet; thence departing said easterly line North 66°29'00" West, 6.01 feet, to the beginning to a non-tangent curve, concave southwesterly, having a radius of 29.45 feet, a radial line through said beginning bears North 83°08’04” East; thence along said non-tangent curve through a central angle of 91°33’29” and an arc length of

47.06 feet to the beginning of a reverse curve having a radius of 42.17 feet, concave northeasterly, a radial line through which bears South 8°25’25” East; thence along said reverse curve through a central angle of 22°43’24” and an arc length of 16.72 feet; thence North 71°05’35” West, 5.58 feet; thence North 90°00’00” West, 1.98 feet to the westerly right-of-way line of Bluff Road as shown on said Parcel Map; thence coincident with said westerly right-of- way line of Bluff Road the following 3 courses:

1. North 67°52’23” East, 42.90’

2. North 23°31’00” East, 35.45’

3. North 40°29’50” East 131.15’ to the POINT OF BEGINNING.

CONTAINING: 8087 square feet more or less.

Exhibit “B-1” attached hereto and made a part hereof

END OF DESCRIPTION
Attachment B

Z:\24.199SGV004.33 - Bluff Road Montebello\Records and Reports\Legal Descriptions\Exibit B.docx Page 2 o f 3 This legal description and exhibit has been prepared by me, or under my direction, in conformance with the Professional Land Surveyor’s Act.

Shannon K. Conaway Date
Licensed Land Surveyor
California No. 7537

Δ
Δ
Line Table
Line #
L1
L2
L3
L4
L5
Length

42.12'

6.01'

5.58'

1.98'

42.90'
Direction
S67°45'55"E
N66°29'00"W
N71°05'35"W
N90°00'00"W
N67°52'23"E
0 6030 15
SCALE: 1" = 30'
PAGE:3
11/13/24
OF
PH: (714) 486-0258 CONAWAYGEO.COM
DATE:

SAN GABRIEL VALLEY WATER COMPANY

BLUFF ROAD

MONTEBELLO, CA
EXHIBIT "B-1"

TO ACCOMPANY LEGAL DESCRIPTION
3 POINT OF BEGINNING

Attachment C

CITY OF MONTEBELLO CITY COUNCIL

NOTICE OF PUBLIC HEARING

NOTICE TO CONSIDER VACATION OF A PORTION OF A RIGHT-OF-WAY PURSUANT TO CALIFORNIA STREETS AND HIGHWAY CODE §§ 8320-8325 AND

RESERVATION OF AN EXCLUSIVE EASEMENT FOR THE BENEFIT OF A WATER UTILITY AT

INTERSECTION OF BLUFF ROAD AND MAYNARD ROAD
CEQA Guidelines § 15060
NOTICE IS HEREBY GIVEN that the City of Montebello City Council (the “City Council”) will conduct a public hearing for the purpose of vacating a portion of Bluff Road (Exhibit “B”) and reserving an exclusive easement over such vacated portion for the benefit of San Gabriel Valley Water Company, a water utility, pursuant to Streets and Highways Code Sections 8320-8325.

PUBLIC HEARING INFORMATION:

Date: Wednesday, June 25, 2025
Time: 6:00 p.m., or as soon as possible thereafter as the matter can be heard Place: City Hall Council Chambers, 1600 W. Beverly Blvd., Montebello, CA 90640 PROJECT DESCRIPTION: The project site is an approximately 8,087 square-foot right-of-way parcel located at the intersection of Bluff Road and Maynard Road currently used solely for ingress and egress to a water utility facility located at the end of Bluff Road. On or about September 29, 2020, the City entered into an agreement to sell its water system to San Gabriel Valley Water Company (SGVWC), including its water facilities located at the end of the portion of Bluff Road under consideration in the present matter. On the scheduled public hearing set forth above, the City Council shall consider, from the evidence submitted, whether such right-of-way is in excess and unnecessary for present or prospective public use as required by Sections 8320-8325 of the California Streets and Highways Code, reserving in favor of SGVWC an exclusive easement for public utility purposes. The proposed portion of Bluff Road to be vacated is currently only used by San Gabriel Valley Water Company as an egress and ingress to a water facility located at the end of the road in question.

The legal description of the street to be vacated:

A portion of Bluff Road as shown on Parcel Map No. 2362, according to the map recorded in Book 13, Pages 69 and 70 of Parcel Maps, in the City of Montebello, County of Los Angeles, State of California, on file in the office of the Recorder of said County, more particularly described as follows:

BEGINNING at the Northwest Corner of lot 22 per C.F. 988 Pages 1 through 4, inclusive, filed with superior court case no. B-81961 as exhibit “A”, recorded in the office of said County Recorder of Los Angeles County; thence coincident with the southerly right-of-way line of the Atchison, Topeka and Santa Fe Railway as shown on said Parcel Map South 67°45'55" East, 42.12 feet; thence departing said Southerly right-of-way line coincident with the easterly right-of-way line of Bluff Road as shown on said Parcel Map South 40°29'50" West, 138.37 feet; thence South 23°31’00” West, 64.59 feet; thence departing said easterly line North 66°29'00" West, 6.01 feet, to the beginning to a non-tangent curve, concave southwesterly, having a radius of 29.45 feet, a radial line through said beginning bears North 83°08’04” East; thence along said non-tangent curve through a central

angle of 91°33’29” and an arc length of 47.06 feet to the beginning of a reverse curve having a radius of 42.17 feet, concave northeasterly, a radial line through which bears South 8°25’25” East; thence along said reverse curve through a central angle of 22°43’24” and an arc length of 16.72 feet; thence North 71°05’35” West, 5.58 feet; thence North 90°00’00” West, 1.98 feet to the westerly right-of-way line of Bluff Road as shown on said Parcel Map; thence coincident with said westerly right-of-way line of Bluff Road the following 3 courses:

1. North 67°52’23” East, 42.90’

2. North 23°31’00” East, 35.45’

3. North 40°29’50” East 131.15’ to the POINT OF BEGINNING.

CONTAINING: 8087 square feet more or less.

Commonly known as the intersection of Bluff Road and Maynard Road. (See Exhibit “B” Legal Description and Map.)
APPLICANT:City of Montebello
ENVIRONMENTAL: Pursuant to the California Environmental Act (CEQA), the project is statutorily exempt from CEQA under section 15060 as the proposed vacation of the portion of Bluff Road described herein will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not, therefore, subject to CEQA pursuant to Section 15060 of the State CEQA Guidelines.

For those interested in making public comments, you may address the City Council in person during the public comment period or public testimony period for public hearings by attending the Montebello Council Chambers at 1600 W. Beverly Blvd., Montebello, California on Wednesday, June 25, 2025 at 6:00 p.m.

In addition, the City has created an email address ( [email protected]) where the public can submit written public comments no later than Wednesday, June 25, 2025, at 3:00 p.m. These comments may not be read aloud but will be entered into the record and submitted to all members of the City Council. The email address for City Council meetings can be located on the City’s webpage under the City Clerk tab,
https://www.montebelloca.gov/departments/administration/city_clerks_office/city_council_successor_a gency_meetings . If you challenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the City Council, at, or prior to, the Public Hearing. The proposed material is available by contacting the City Clerk’s Office at 323-887-1216.

ENCLOSURE:

Exhibit “B”
_______________________________
Kimberly Guillen, Deputy City Clerk
Date Published: May 29, 2025

ITEM # 21

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: ADOPT RESOLUTION NO. 25-37 GRANTING AN EASEMENT ON CITY- OWNED LAND, 1600 W. BEVERLY BOULEVARD, TO SOUTHERN

CALIFORNIA EDISON (SCE) COMPANY FOR ELECTRICAL UTILITY

PURPOSES ASSOCIATED WITH THE INSTALLATION OF CHARGING

STATIONS

DATE: May 28, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Adopt Resolution No. 25-37 (Attachment A) granting an easement on City-owned land, 1600 W. Beverly Boulevard, to Southern California Edison (SCE) Company for electrical utility purposes associated with the installation of charging stations; and

2. Authorize the City Manager to sign the Grant of the easement to Southern California Edison Company on behalf of the City; and

3. Take such additional, related action that may be desirable.

FISCAL IMPACT:

There is no fiscal impact to the City for the granting of the Southern California Edison (SCE) easement. On September 27, 2023, City Council approved a participation agreement between the City of Montebello and Southern California Edison (SCE) for the installation of electric vehicle (EV) charging infrastructure under the "Charge Ready Program." To continue the process of installation of electric vehicle charging stations at City Hall, the City will be participating in the Los Angeles County "Public Power Up" Program to acquire EV charging stations. The EV charging stations will be constructed at City Hall and consist of 34 total EV ports.

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 28, 2025

SCE is covering the cost of the infrastructure for the construction of the EV chargers and Los Angeles County's "Public Power Up" Program will be covering the cost of purchasing and installing the EV charging stations. Between these two programs, all the necessary funding to construct EV charging stations at City Hall is covered.

BACKGROUND/DISCUSSION:

The State of California has partnered with SCE in establishing a "Charge Ready Program" to meet the State’s needs for electric charging infrastructure. The program launched on July 12, 2021, offering multiple programs and incentive options for existing commercial, multifamily, and public buildings to install EV charging ports across the state.

The program covers "make-ready infrastructure" up to charging station stub-outs for EV charging stations. On September 27, 2023, City Council approved an agreement with SCE for the installation of EV charging station infrastructure at City Hall.

Project completion date is December 31, 2025. Starting in January of 2026, the County and its non-profit organization (Energy Coalition) will commence to extrapolate data on the usage of the EV charging stations in order to report to the State. Attached is the SCE Easement document (Attachment B) and the plat map (Attachment C).

ENVIRONMENTAL:

In accordance with the California Quality Act (“CEQA”) Guidelines, Section 15061(b)(3), granting Southern California Edison (SCE) Easement for the distribution of electrical energy is exempt from CEQA in that it can be seen with certainty that granting of a utility easement will not have a significant effect on the environment. (Attachment D).

ANALYSIS:

N/A

SUMMARY:

Staff recommend the City Council adopt Resolution No. 25-37 to grant an easement on City-owned property at 1600 W. Beverly Boulevard to Southern California Edison Company to install electrical vehicle charging stations; and authorize the City Manager to execute the Grant of Easement on behalf of the City.

ATTACHMENT(S)

1. Attachment A - Resolution No. 25-37

2. Attachment B - Southern California Edison Easement

3. Attachment C - Southern California Edison Easement Plat Map

4. Attachment D - CEQA NOE

Attachment A
RESOLUTION NO. 25-37

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MONTEBELLO, CALIFORNIA, GRANTING AN EASEMENT ON CITY-

OWNED LAND, CITY HALL, TO SOUTHERN CALIFORNIA EDISON

COMPANY (SCE) FOR THE PURPOSES OF INSTALLING

UNDERGROUND ELECTRIC VEHICLE UTILITY INFRASTRUCTURE

RECITALS
WHEREAS, Southern California Edison (“SCE”) has requested that the City of Montebello (“City”) grant an easement (Exhibits “A” & “B”) on City-owned property, City Hall real property, located at 1600 W. Beverly Boulevard . The easement is for the construction, use, maintenance, operation, alteration, inspection of their equipment, and electrical system associated with the installation of charging stations.

WHEREAS, City Hall will house thirty-four (34) electric vehicle charging stations.

WHEREAS, the City of Montebello (‘City”) is the record owner of the real property, City Hall, 1600 W. Beverly Boulevard, as depicted in the Los Angeles County Recorder’s Office as MR 78-19-23 for DESC POR of Lots 177 and 179.

WHEREAS, depicted in Exhibits “A” & “B” are the legal description and plat map for the SCE easement, each attached hereto and incorporated herein by this reference (the “Easement”); and
WHEREAS, the City and SCE agree the easement is necessary to provide electric power services to the electric vehicle charging stations.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MONTEBELLO HEREBY RESOLVES, FINDS, AND DECLARES AS FOLLOWS:

SECTION 1. AUTHORITY. The City of Montebello finds that the grant of the easement is appropriate in order to protect the City while simultaneously allowing SCE to provide the necessary electric power services to energize the electric vehicle charging stations.

SECTION 2. ADOPTION. The City of Montebello approves the grant of Easements (Exhibits “A” & “B”), for the construction, use, maintenance, operation, alteration, inspection of their equipment, and electrical systems to energize the electric vehicle charging stations at City Hall, in substantially the form submitted and attached hereto as Exhibit “A” and Exhibit “B”.

SECTION 3. STATEMENTS. The City of Montebello finds that in accordance with the California Environmental Quality Act (“CEQA”) Guidelines, Section 15061(b)(3), granting Southern California Edison an Easement for the construction, use, maintenance, operation, alteration, inspection of their equipment, and electrical systems to energize the electric vehicle charging stations at City Hall are exempt from CEQA in that it can be seen

RESOLUTION NO. 25-37

with certainty that granting of a utility easement will not have a significant effect on the environment.

SECTION 4. Public Officials and Employees Designated. Authorizes the City Manager to sign the Easement for the construction, use, maintenance, operation, alteration, inspection of their equipment, and electrical systems to energize the electric vehicle charging stations at City Hall to Southern California Edison on behalf of the City.

SECTION 5. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall certify to the passage and adoption of this resolution.

APPROVED AND ADOPTED THIS 28th DAY OF MAY 2025.
_______________________________
Salvador Melendez, Mayor
ATTEST:APPROVED AS TO FORM:

________________________________ ________________________________ Christopher Jimenez, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF MONTEBELLO )
I, Christopher Jimenez, City Clerk of the City of Montebello, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. 25-37 was passed and adopted by the City Council of the City of Montebello, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 28 th day of May 2025 and that said Resolution was adopted by the following vote, to-wit:

AYES:

NOES:

RESOLUTION NO. 25-37

ABSTAIN:

ABSENT:

The undersigned, City Clerk of the City of Montebello, does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of said City which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

DATE:

Christopher Jimenez, City Clerk

Charge Ready Rev.3_0 4/17/2024

RECORDING REQUESTED BY

WHEN RECORDED MAIL TO

SOUTHERN CALIFORNIA EDISON COMPANY
2 INNOVATION WAY, 2 nd FLOOR
POMONA, CA 91768
A
ttn: Title and Real Estate Services
SPACE ABOVE THIS LINE FOR RECORDER’S USE
SCE Doc No.:

GRANT OF

EASEMENT
Vehicle Charging Station
DOCUMENTARY TRANSFER TAX $ NONE (VALUE
AND CONSIDERATION LESS THAN $100.00)

DISTRICT
Montebello

SERVICE ORDER
TD2318267
SERIAL NO. MAP SIZE
_____________________ SCE Company
SIG. OF DECLARANT OR AGENT DETERMINING TAX FIRM NAME
GV M LT -9664- B2
APN 5294-014-903
APPROVED:

REAL

PROPERTIES
BY
SLS/BT
DATE
04/30/2025
T
HE CITY OF MONTEBELLO, a California municipal corporation, (hereinafter referred to as “Grantor”), hereby grants to SOUTHERN CALIFORNIA EDISON COMPANY, a corporation, its successors and assigns (hereinafter referred to as “Grantee”), an easement and right of way to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time overhead and underground electrical supply systems and internal communication systems for SCE’s sole use (hereinafter referred to as “systems”), consisting of poles, guys and anchors, crossarms, wires, underground conduits, cables, vaults, manholes, handholes, and including above -ground enclosures, markers and concrete pads and other appurtenant fixtures and equipment necessary or useful for distributing electrical energy and for transmitting inte lligence by electrical means, solely for the purpose of providing electrical power to vehicle charging stations, in, on, over, under, across and along that certain real property in the City of Montebello, County of Los Angeles, State of California, described as follows:

VAR
IOUS STRIPS OF LAND LYING WITHIN LOT 177 OF MONTEBELLO, AS PER MAP RECORDED IN BOOK 78, PAGES 19 THROUGH 23 OF MISCELLANEOUS RECORDS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, THE CENTERLINES OF SAID STRIPS ARE DESCRIBED AS FOLLOWS:

ST
RIP #1 (6.00 FEET WIDE)
C
OMMENCING AT THE INTERSECTION OF THE CENTERLINE OF 18TH STREET , 30.00 FOOT HALF - WIDTH, WITH THE CENTERLINE OF BEVER LY BOULEVARD, 45.00 FOOT HALF -WIDTH, AS SAID INTERSECTION IS SHOWN ON RECORD OF SURVEY, AS PER MAP FILED IN BOOK 237, PAGES 30 THROUGH 36, IN THE OFFICE OF SAID COUNTY RECORDER;
T
HENCE ALONG THE CENTERLINE OF SAID BEVERLY BOULEVARD, SOUTH 75 °42’55” EAST 198.19 FEET; T
HENCE LEAVING THE CENTERLINE OF SAID BEVERLY BOULEVARD, NORTH 14 °17’05” EAST 45.00 FEET TO THE NORTHERLY LINE OF SAID BEVERLY BOULEVARD AND THE TRUE POINT OF BEGINNING; T
HENCE CONTINUING NORTH 14°17’05” EAST 8.04 FEET TO THE POINT OF TERMINUS , SAID POINT HEREINAFTER REFERRED TO AS POINT “A”.

ST
RIP #2 (14.00 FEET WIDE)
C
OMMENCING AT SAID POINT “A”;
T
HENCE SOUTH 75°42’55” EAST 2.72 FEET TO THE TRUE POINT OF BEGINNING ;

ATTACHMENT B

2 DCR802483475
TD2318267
THENCE NORTH 14°17’05” EAST 9.18 FEET TO A POINT HEREINAFTER REFERRED TO AS POINT “B”;

THENCE CONTINUING NORTH 14°17’05” EAST 7.82 FEET TO THE POINT OF TERMINUS .

STRIP #3 (6.00 FEET WIDE)

BEGINNING AT SAID POINT “B”;

THENCE SOUTH 75°42’55” EAST 83.22 FEET TO THE BEGINNING OF A TANGENT CURVE, CONCAVE TO THE NORTHWEST AND HAVING A RADIUS OF 12.50 FEET;

THENCE EASTERLY, NORTHEASTERLY, AND NORTHERLY ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 90°00’00” AN ARC DISTANCE OF 19.63 FEET;

THENCE NON-TANGENT TO SAID CURVE, SOUTH 62°19’20” EAST 15.67 FEET;

THENCE NORTH 14°39’13” EAST 13.21 FEET TO THE POINT OF TERMINUS , SAID POINT HEREINAFTER REFERRED TO AS POINT “C”.

THE SIDELINES OF SAID STRIP ARE TO BE PROLONGED OR SHORTENED TO JOIN AT THE ANGLE POINTS.

EXCEPTING THEREFROM THAT PORTION INCLUDED WITHIN STRIP #2 DESCRIBED HEREINABOVE.

STRIP #4 (10.00 FEET WIDE)

COMMENCING AT SAID POINT “C”;

THENCE NORTH 75°20’47” WEST 2.00 FEET TO THE TRUE POINT OF BEGINNING;

THENCE NORTH 14°39’13” EAST 12.98 FEET TO A POINT HEREINAFTER REFERRED TO AS POINT “D”;

THENCE CONTINUING NORTH 14°39’13” EAST 3.02 FEET TO THE POINT OF TERMINUS .

STRIP #5 (6.00 FEET WIDE)

BEGINNING AT SAID POINT “D”;

THENCE NORTH 75°59’51” WEST 7.66 FEET TO A POINT HEREINAFTER REFERRED TO AS POINT “E”;

THENCE CONTINUING NORTH 75°59’51” WEST 52.36 FEET TO A POINT HEREINAFTER REFERRED TO AS POINT “F”;

THENCE CONTINUING NORTH 75°59’51” WEST 14.00 FEET TO THE POINT OF TERMINUS .

EXCEPTING THEREFROM THAT PORTION INCLUDED WITHIN STRIP #4 DESCRIBED HEREINABOVE.

STRIP #6 (6.00 FEET WIDE)

BEGINNING AT SAID POINT “F”;

THENCE SOUTH 13°36’12” WEST 16.31 FEET;

THENCE NORTH 75°59’51” WEST 13.00 FEET TO THE POINT OF TERMINUS.

THE SIDELINES OF SAID STRIP ARE TO BE PROLONGED OR SHORTENED TO JOIN AT THE ANGLE POINT.

3 DCR802483475
TD2318267
EXCEPTING THEREFROM THAT PORTION INCLUDED WITHIN STRIP #5 DESCRIBED HEREINABOVE.

STRIP #7 (6.00 FEET WIDE)

BEGINNING AT SAID POINT “E”;

THENCE NORTH 14°52’02” EAST 54.19 FEET TO A POINT HEREINAFTER REFERRED TO AS POINT “G”;

THENCE CONTINUING NORTH 14°52’02” EAST 6.97 FEET TO A POINT HEREINAFTER REFERRED TO AS POINT “H”;

THENCE CONTINUING NORTH 14°52’02” EAST 17.00 FEET TO A POINT HEREINAFTER REFERRED TO AS POINT “I”;

THENCE CONTINUING NORTH 14°52’02” EAST 8.47 FEET TO A POINT HEREINAFTER REFERRED TO AS POINT “J”;

THENCE CONTINUING NORTH 14°52’02” EAST 15.18 FEET TO A POINT HEREINAFTER REFERRED TO AS POINT “K”;

THENCE CONTINUING NORTH 14°52’02” EAST 10.31 FEET;

THENCE NORTH 68°08’03” EAST 4.83 FEET;

THENCE NORTH 44°15’49” EAST 9.59 FEET;

THENCE SOUTH 75°42’44” EAST 96.34 FEET;

THENCE SOUTH 31°26’48” EAST 25.57 FEET;

THENCE SOUTH 14°04’56” WEST 47.00 FEET TO THE POINT OF TERMINUS.

THE SIDELINES OF SAID STRIP ARE TO BE PROLONGED OR SHORTENED TO JOIN AT THE ANGLE POINTS.

EXCEPTING THEREFROM THAT PORTION INCLUDED WITHIN STRIP #5 DESCRIBED HEREINABOVE.

STRIP #8 (6.00 FEET WIDE)

BEGINNING AT SAID POINT “K”;

THENCE NORTH 75°07’58” WEST 8.00 FEET TO THE POINT OF TERMINUS .

EXCEPTING THEREFROM THAT PORTION INCLUDED WITHIN STRIP #7 DESCRIBED HEREINABOVE.

STRIP #9 (6.00 FEET WIDE)

BEGINNING AT SAID POINT “J”;

THENCE NORTH 75°07’58” WEST 6.00 FEET TO THE POINT OF TERMINUS .

EXCEPTING THEREFROM THAT PORTION INCLUDED WITHIN STRIP #7 DESCRIBED HEREINABOVE.

STRIP #10 (6.00 FEET WIDE)

BEGINNING AT SAID POINT “I”;

4 DCR802483475
TD2318267
THENCE NORTH 75°07’58” WEST 6.00 FEET TO THE POINT OF TERMINUS .

EXCEPTING THEREFROM THAT PORTION INCLUDED WITHIN STRIP #7 DESCRIBED HEREINABOVE.

STRIP #11 (6.00 FEET WIDE)

BEGINNING AT SAID POINT “H”;

THENCE NORTH 75°07’58” WEST 6.00 FEET TO THE POINT OF TERMINUS .

EXCEPTING THEREFROM THAT PORTION INCLUDED WITHIN STRIP #7 DESCRIBED HEREINABOVE.

STRIP #12 (6.00 FEET WIDE)

BEGINNING AT SAID POINT “G”;

THENCE SOUTH 75°41’28” EAST 55.30 FEET TO A POINT HEREINAFTER REFERRED TO AS POINT “L”;

THENCE SOUTH 14°12’06” WEST 3.37 FEET;

THENCE SOUTH 75°49’25” EAST 10.00 FEET TO THE POINT OF TERMINUS .

THE SIDELINES OF SAID STRIP ARE TO BE PROLONGED OR SHORTENED TO JOIN AT THE ANGLE POINTS.

EXCEPTING THEREFROM THAT PORTION INCLUDED WITHIN STRIP #7 DESCRIBED HEREINABOVE.

STRIP #13 (6.00 FEET WIDE)

BEGINNING AT SAID POINT “L”;

THENCE NORTH 14°12’06” EAST 11.26 FEET TO A POINT HEREINAFTER REFERRED TO AS POINT “M”;

THENCE CONTINUING NORTH 14°12’06” EAST 8.37 FEET;

THENCE SOUTH 75°47’54” EAST 6.00 FEET TO THE POINT OF TERMINUS.

THE SIDELINES OF SAID STRIP ARE TO BE PROLONGED OR SHORTENED TO JOIN AT THE ANGLE POINT.

EXCEPTING THEREFROM THAT PORTION INCLUDED WITHIN STRIP #12 DESCRIBED HEREINABOVE.

STRIP #14 (6.00 FEET WIDE)

BEGINNING AT SAID POINT “M”;

THENCE SOUTH 75°47’54” EAST 6.00 FEET TO THE POINT OF TERMINUS.

EXCEPTING THEREFROM THAT PORTION INCLUDED WITHIN STRIP #13 DESCRIBED HEREINABOVE.

It is understood and agreed that the above description is approximate only, it being the intention of the Grantor(s) to grant an easement for said systems as constructed. The centerline of the easement shall be coincidental with the centerline of sai d systems as constructed in, on, over, under, across, and along the Grantor(s) property.

This legal description was prepared pursuant to Sec. 8730(c) of the Business & Professions Code.

5 DCR802483475
TD2318267

Grantor agrees for itself, its heirs and assigns, not to erect, place or maintain, nor to permit the erection, placement or maintenance of any building, planter boxes, earth fill or other structures except walls and fences on the hereinbefore descri bed easement area. The Grantee, and its contractors, agents and employees, shall have the right to trim or top such trees and to cut such roots as may endanger or interfere with said systems and shall have free access to said systems and every part thereof, at al l times, for the purpose of exercising the rights herein granted; provided, however, that in making any excavation on said property of the Grantor, the Grantee shall make the same in such a manner as will cause the least injury to the surface of the ground around such excavation, and shall replace the earth so removed by it and restore the surface of the ground to as near the same condition as it was prior to such excavation as is practicable.

Upon written request, Grantee shall relocate its facilities installed hereunder to another mutually approved area on Grantor’s property and provided that Grantee has first been given an easement over such new area on terms identical to those set forth herein. Such relocation shall be at Grantor’s sole cost and expense. Upon completion of the relocation, Grantee shall execute a quitclaim of this easement on terms reasonably acceptable to Grantor and Grantee.

To the extent Grantor removes the vehicle charging stations, and such removal is not part of a relocation, Grantor may, upon sixty (60) days written notice, terminate this easement and Grantee shall execute a quitclaim on a mutually acceptable f orm.

However, except in connection with a termination of that certain Charge Ready Pa rticipation agreement affecting Grantor’s property (the “CR Agreement) in accordance with the terms thereof, in no event will the vehicle charging stations be removed for a period of ten (10) years from “In-Service Date” (as defined in the CR Agreement). Upon termination, Grantee shall have a limited right to access the property for the purpose of removing its facilities or Grantee may abandon its systems in place. In addition, upon written request, Grantee will execute a quitclaim of this easement on terms reasonably acceptable to Grantee and Grantor.

EXECUTED this
_____ day of _______________________, 20____.

GRANTOR

THE CITY OF MONTEBELLO, a California municipal
corporation

By
Name
Title

6 DCR802483475
TD2318267

A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the docume nt to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )

County of )

On _______________________ before me, , a Notary Public, personally appeared

, who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me tha t he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature _______________________________ (Seal)

7 DCR802483475
TD2318267
E
XECUTED this _____ day of _______________________, 20__.

G
RANTEE
S

OUTHERN CALIFORNIA EDISON COMPANY,
a corporation
____
________________________________
Signature
____
________________________________
Print Name
____
________________________________
Title
A
Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

S
tate of California )
C
ounty of )
O
n _______________________ before me, , a Notary Public, personally appeared , who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me tha t he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I
certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

W
ITNESS my hand and official seal.

S
ignature _______________________________ (Seal)

POR. LOT 177

MONTEBELLO
M.R. 78/19-23
18TH STREET

BEVERLY BOULEVARD
N
Attachment C

Notice of Exemption Appendix E

Revised 2011
To: Office of Planning and Research
P.O. Box 3044, Room 113
Sacramento, CA 95812-3044
County Clerk
County of: __________________
___________________________
___________________________
From: (Public Agency): ____________________________
_______________________________________________
_______________________________________________
(Address)

Project Title: ____________________________________________________________________________

Project Applicant: ________________________________________________________________________

Project Location - Specific:

Project Location - City: ______________________ Project Location - County: _____________________ Description of Nature, Purpose and Beneficiaries of Project:

Name of Public Agency Approving Project: _____________________________________________________ Name of Person or Agency Carrying Out Project: ________________________________________________ Exempt Status: (check one):
/box2 Ministerial (Sec. 21080(b)(1); 15268);
/box2 Declared Emergency (Sec. 21080(b)(3); 15269(a));
/box2 Emergency Project (Sec. 21080(b)(4); 15269(b)(c)); /box3 Categorical Exemption. State type and section number: ____________________________________ /box3 Statutory Exemptions. State code number: ______________________________________________ Reasons why project is exempt:

Lead Agency
Contact Person: ____________________________ Area Code/Telephone/Extension: _______________

If filed by applicant:

1. Attach certified document of exemption finding.

2. Has a Notice of Exemption been filed by the public agency approving the project? /uniF020/box2 Yes /box2 No

Signature: ____________________________ Date: ______________ Title: _______________________ /box2 Signed by Lead Agency /box2 Signed by Applicant

Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR: _______________ Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.

ITEM # 22

CITY OF MONTEBELLO

CITY COUNCIL AGENDA STAFF REPORT

TO: Honorable Mayor and City Council Members

FROM: Raul Alvarez, City Manager

BY: Cesar Roldan, Director of Public Works

SUBJECT: ADOPT PLANS AND SPECIFICATIONS FOR CONSTRUCTION OF SENIOR CENTER BASEMENT REMODEL AT 115 S. TAYLOR AVENUE
(CP 925) AND AUTHORIZE BID ADVERTISEMENT

DATE: May 28, 2025

RECOMMENDATIONS:

It is recommended that the City Council:

1. Approve Environmental Assessment pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA); and

2. Approve Level of Environmental Review Determination via the National Environmental Policy Act (NEPA): Categorically Excluded per 24 CFR 58.35(a), and subject to laws and authorities at §58.5: (3) Rehabilitation of buildings and improvements; and

3. Adopt the completed plans and specifications for the Senior Center Basement Remodel at 115 S. Taylor Avenue Capital Project No. 925; and

4. Authorize staff to proceed with solicitation of bids for construction; and

5. Take such additional, related action that may be desirable.

FISCAL IMPACT:

Approval of this action will allow staff to proceed with the bidding of this capital project (CP 925). Funding has been appropriated in the Fiscal Year 2024-25 Capital Impovement Program Project Budget. This project will continue into FY 2025-26 and funding will be included in next year's CIP budget. As soon as staff evaluate all bids, a recommendation for contract award and approval will be made at a future City Council meeting and include a well-defined project budget. Should adjustments to the project budget be needed, they will be presented at the time of contract presentation and award.

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 28, 2025

BACKGROUND/DISCUSSION:

In November 2016, Measure A (The Safe, Clean Neighborhood Parks, Open Space, Beaches, River Protection, and Water Conservation Measure) was approved by voters in Los Angeles County, and replaced the expiring Proposition A to ensure parks, open spaces, beaches, and waterways are built and protected for future generations. Measure A is distributed into seven funding categories, one of them being the Annual Allocations program. Annual allocations are distributed using set formulas and are distributed to local municipalities on an annual basis. Municipalities must submit an application to apply for proposed funding and have the option to allow funds to accrue. The City will be utilizing Measure A Annual Allocation funding to partially fund the Senior Center Basement Remodel Project. The Transit Department will provide funding for the remaining portion of the project expenses.

The Senior Center Renovation Project is located at 115 South Taylor Avenue, and it aims to rehabilitate the functional space of the downstairs area of the Montebello Senior Center located at City Park to provide greater opportunities for the community. Renovation will allow the City to better serve those who utilize the Senior Center by creating a multi- functional space. The City currently hosts a variety of recreational programs, including art classes, fitness programs, and a senior lunch program. The project will allow the City to continue providing high-quality programming and facilities to the community.

The proposed project makes improvements to lighting, flooring, storage, and restrooms. The project scope also includes the addition of a fitness area and a computer room that will be available for use by seniors. Additionally, the proposed design includes multi-functional space that can be utilized for recreational classes, community group meetings, and facility rentals. Transit bus operators will have access to the space for restroom breaks, lunch breaks, use of the computer room and related uses.

Maintenance and operation of the new construction will be the responsibility of the Recreation and Community Services Department. Since the project is partially funded with Measure A Annual Allocation funds, the City will be eligible to utilize Measure A Maintenance and Servicing funds for future maintenance expenses. Measure A Maintenance and Servicing funds can be used for maintenance costs for the project after construction is completed, offseeting expenses charged to the General Fund.

The new fitness and computer area will be staffed by Senior Center staff members who are present during normal operating hours. Staff members will assist with opening/closing, programming, and general assistance of the newly constructed areas. The Recreation and Community Services Department will also work along with the Division of Information Technology (DoIT) for computer set-up, internet access, and ongoing information technology support.

The City Council is required to approve and adopt plans, specifications and working details, and authorize the bid request for all public projects. The bid advertisement is consistent with Public Contract Code sections 20161 and 20162, which mandate California public works projects to be competitively bid. This action is also consistent with

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 28, 2025

Montebello Municipal Code 3.20.110 - Bidding procedure prescribed.

With the City Council's approval, staff will advertise the project for bid in a local newspaper of general circulation and submit the Notice Inviting Bid (NIB) to Planet Bid.

The following tentative schedule has been identified for the bid process:

Tasks Timeline
City Council authorization to solicit
bids for construction
May 30, 2025
Mandatory Job Walk June 18, 2025 at 9
am
Request for Information – Questions
posted by bidders
June 23, 2025 by 12
pm
Response to bidders’
questions/Addendums
June 30, 2025 by 5
pm
Open Construction Bids July 16, 2025 at
11:00 am
City Council award construction
contract (Tentative)
August 13, 2025
Commence Construction – Senior
Center Basement Remodel (60
working days)
September 2025 –
December 2025
Close out Project January 2026

The City Clerk’s Office shall publish the NIB in a local newspaper of general circulation.

The notice shall be published for a minimum of twenty-one (21) calendar days before the date of opening the bids per Public Contract Code Section 22037.

ENVIRONMENTAL:

The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption (Existing Facilities). The project results in minor alterations to existing public facilities involving no significant expansion of the existing use. The project is not anticipated to have any significant impacts with regards to traffic, noise, air quality, or water quality. There are adequate utilities and public services to serve the project (Attachment C).

Approve Level of Environmental Review Determination via the National Environmental Policy Act (NEPA): Categorically Excluded per 24 CFR 58.35(a), and subject to laws and authorities at §58.5: (3) Rehabilitation of buildings and improvements when the following conditions are met: (iii) In the case of non-residential structures, including commercial, industrial. and public buildings: (A) The facilities and improvements are in place and will not be changed in size or capacity by more than 20 percent: and (B) The activity does not involve a change in land use, such as from nonresidential to residential, commercial to industrial or from one industrial use to another (Attachment D).

CITY COUNCIL AGENDA REPORT - MEETING OF MAY 28, 2025

ANALYSIS:

N/A

SUMMARY:

Staff recommends City Council to approve a Class 1 categorical exemption under the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations § 15301; and, approve a categorical exclusion under the National Environmental Policy Act (NEPA) pursuant to 24 CFR 58.35(a)(3), confirming that the project involves rehabilitation of an existing non-residential structure without significant changes to size, capacity, or land use; and, adopt the completed plans and specifications for the Senior Center Basement Remodel located at 115 S. Taylor Avenue (Capital Project No. 925); and authorize staff to proceed with the solicitation of bids for construction.

ATTACHMENT(S)

1. Attachment A - CP-925 Senior Center Basement Remodel Plans

2. Attachment B - CP-925 Senior Center Basement Remodel Specifications

3. Attachment C - CEQA NOE

4. Attachment D - NEPA Categorically Exluded

CITY OF MONTEBLLO
115 S TAYLOR AVE, MONTEBELLO,CA 90640
A0.0
- -
Quarry TileQ.T.

West
With
Water Closet
Wood
Without
Waterproofing Membrane
Wheather/Water
Resistive Barrier
Wainscot
Weight
Vertical
Vestibule
Unfinished
Unless Otherwise Noted
Urinal
Tread
Towel Bar
Top of Curb
Telephone
Terrazzo
Tongue and Groove
Thick
Top of Concrete
Top of Panel
Top of Reveal
Top of Deep Recess
Top of Mullion
Top of Wall
Top of Pavement
Toilet Paper Dispenser
Television
Top of Wall
Typical
W.

W/
W.C.

WD.

W/O
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WT.

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Service Sink
Station
Standard
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S.SK.

STA.

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Radius
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Overall
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Outside Diameter (Dim.)
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North
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Number
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N.

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Maximum
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Inside Diameter (Dim.)
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Hollow Core
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Horizontal
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REVISION
A
B
C
D X
XX
X
XX
X
XX

SHEET NUMBER

INTERIOR ELEVATION VIEW

INTERIOR ELEVATION REFERENCEEXTERIOR ELEVATION REFERENCE

DETAIL SECTION REFERENCE

SHEET NUMBER

SHEET NUMBER
X
XX
X
XX

DETAIL SECTION REFERENCE

SHEET NUMBER

SHEET NUMBER

DETAIL REFERENCE

TYPE NUMBER

WALL MATERIAL TYPE

FLOOR MATERIAL TYPE
P
1 TYPE NUMBER
MISC. MATERIAL TYPE
X

DOOR & WINDOW TYPE

KEYNOTE

NOTE REFERENCE
NUMBER
P
1 SENIOR CENTER REMODEL
BUILDING DEPARTMENT: CITY OF MONTEBELLO
OCCUPANCY CLASSIFICATION:

SPRINKLERED:

BUILDING CODES:

NON-SPRINKLERED
(E) V-BTYPE OF CONSTRUCTION:

ZONING DISTRICT: PUBLIC AND INSTITUTIONAL.

SCOPE OF WORK AREA:

NUMBER OF STORIES: 1 STORY
Project Site Data:

APN:

SENIOR CENTER ±4562 Sq Ft
A3 - Assembly
2022 CALIFORNIA BUILDING CODE
2022 CALIFORNIA ELECTRICAL CODE
2022 CALIFORNIA MECHANICAL CODE
2022 CALIFORNIA PLUMBING CODE
2022 CALIFORNIA FIRE CODE
2022 CALIFORNIA GREEN BUILDING CODE
TITLE 24 (ADA) CALIFORNIA

ADMINISTRATIVE CODE

CERTIFICATE PROJECT DATA SCOPE OF WORK SYMBOLS & ABBREVIATION

ARCHITECTURAL
A0.0 COVER SHEET
A0.1 GENERAL NOTES
A0.2
A1.0
A1.1 FLOOR & REFLECTED CEILING PLANS
A1.2 DIMENSION PLANS
A2.0 ENL. RESTROOM PLAN
A2.1
A2.2
A3.0
A4.0
A4.1
A5.0 WALL TYPES & DETAILS

MECHANICAL
M1.0 MECHANICAL SYMBOLS AND GENERAL NOTES
M1.1 MECHANICAL SCHEDULES
M2.0 MECHANICAL REFLECTED CEILING PLAN - DEMO
M3.0 MECHANICAL REFLECTED CEILING PLAN - PROPOSED
M4.0 MECHANICAL DETAILS
M5.0 MECHANICAL TITLE 24
M5.1 MECHANICAL TITLE 24
M5.2 MECHANICAL TITLE 24

ELECTRICAL
E1.0 ELECTRICAL NOTES, SYMBOLS AND ABBREVIATIONSE42
E2.0 ELECTRICAL SITE PLAN
E3.0 ELECTRICAL DEMO PLAN
E4.0 ELECTRICAL RENOVATION POWER PLAN
E5.0 ELECTRICAL RENOVATION LIGHTING PLAN
E6.0 EMERGENCY LIGHTING PHOTOMETRIC CALCULATIONS
E7.0 SINGLE LINE DIAGRAM AND PANEL SCHEDULES
E8.0 ELECTRICAL DETAILS
E9.0 INTERIOR TITLE 24 CALCULATIONS
E10.0 EXTERIOR TITLE 24 CALCULATIONS

PLUMBING
P1.0 MECHANICAL SYMBOL, GENERAL NOTES AND SCHEDULES
P2.0 PLUMBING, COLD WATER,HOT WATER & GAS -DEMO
P2.1 PLUMBING WASTE AND VENT-DEMO
P3.0 PLUMBING, COLD WATER,HOT WATER & GAS -NEW
P3.1 PLUMBING WASTE AND VENT-NEW
P4.0 PLUMBING DETAILS

DRAWING INDEX

PROJECT SITE
OCCUPANCY LOAD:
± 4562 Sq Ft SENIOR CENTER RENOVATION WITHIN AN EXISTING BUILDING. iARCH IS PROPOSING THE FOLLOWING
A. CONSTRUCTION DOCUMENTS SERVICE
2022 CALIFORNIA FIRE CODE
2022 CALIFORNIA BUILDING CODE
2022 CALIFORNIA MECHANICAL CODE
2022 CALIFORNIA PLUMBING CODE
2022 CALIFORNIA ELECTRICAL CODE
TITLE 24 (ADA) CALIFORNIA ADMINISTRATIVE CODE
2022 CALIFORNIA GREEN BUILDING CODE

BUILDING CODES

INFRASTRUCTURE ARCHITECTS
100 PROGRESS, SUITE 110
IRVINE, CA, 92618
WWW.INFRASTRUCTUREARCHITECTS.COM

SENIOR DESIGNER

MEHRAN GOLESTAN
[email protected]
WWW.INFRASTRUCTUREARCHITECTS.COM

PROJECT TEAM
6349-001-016 and 6337-005-002
126 OCCUPANCY

I HEREBY DECLARE THAT IN MY PROFESSIONAL OPINION, THE DESIGN

OF THE IMPROVEMENTS AS SHOWN ON THESE PLANS COMPLIES WITH

THE CURRENT PROFESSIONAL ENGINEERING STANDARDS AND
PRACTICES. AS THE ENGINEER IN RESPONSIBLE CHARGE OF THE

DESIGN OF THESE IMPROVEMENTS, I ACCEPT FULL RESPONSIBILITY FOR SUCH DESIGN. I UNDERSTAND AND ACKNOWLEDGE THAT THE

PLAN CHECKS OF THESE PLANS COMPLY WITH CITY STANDARDS AND OTHER APPLICABLE CODES AND ORDINANCES. THE PLAN REVIEW

PROCESS IS NOT A DETERMINATION OF THE TECHNICAL ADEQUACY OF THE DESIGN OF THE IMPROVEMENTS. SUCH PLAN CHECK DOES NOT THEREFORE RELIEVE ME OF MY DESIGN RESPONSIBILITY.

AS THE ENGINEER OF RECORD, I AGREE TO DEFEND AND INDEMNIFY

THE CITY OF ADELANTO, ITS OFFICERS, ITS AGENTS, AND ITS

EMPLOYEES FROM ALL LIABILITY, CLAIMS, DAMAGES, OR INJURIES TO

ANY PERSON OR PROPERTY ARISING FROM NEGLIGENT ACTS, ERRORS

OR OMISSIONS OF THE ENGINEER OF RECORD, HIS EMPLOYEES, HIS AGENTS OR HIS CONSULTANT.

Raymond Reza Abassi
NO. 478091
Date : 03.17.2025
Sheet Number:UNDER THE SUPERVISION OF:

Department of Public Works

ATTENTION IS DIRECTED TO THE POSSIBLE EXISTENCE OF UNDERGROUND FACILITIES NOT

SHOWN OR IN A LOCATION DIFFERENT FROM WHAT IS SHOWN ON THE PLANS OR IN THE SPECIAL PROVISIONS. THE CONTRACTOR SHALL TAKE STEPS TO ASCERTAIN THE EXACT

LOCATION OF ALL UNDERGROUND FACILITIES PRIOR TO START OF WORK THAT MAY DAMAGE SUCH FACILITIES OR INTERFERE WITH THEIR SERVICES. BEFORE EXCAVATION,

THE CONTRACTOR SHALL VERIFY THE LOCATION OF UNDERGROUND UTILITIES BY CONTACTING UNDERGROUND UTILITIES SERVICE ALERT AT 1 (800) 422-4133.

UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA
P.N.: 2.1000.03
NO. DATE BY DESCRIPTION APPROV.

REVISIONS

CITY OF MONTEBELLO SENIOR CENTER REMODEL
115 S Taylor Ave, Montebello,CA 90640
DESIGNED BY:

DRAWN BY:

CHECKED BY: DATE:
iARCH
iARCH
iARCH
· FINALIZE THE REMODEL DESIGN SENIOR CENTER AND RESTROOM INCLUDING

ALL EQUIPMENTS SCHEDULES, FINISH SCHEDULES TO BE INSTALLED WITHIN THE IMPROVED AREA.
· PREPARE DETAILED CONSTRUCTION DOCUMENTS IN GMEP'S STANDARD FORMAT

AND LEVEL OF DETAIL, SUITABLE FOR OBTAINING A BUILDING PERMIT FROM THE LOCAL BUILDING DEPARTMENT AND/OR GOVERNING AUTHORITY. · ADDRESS AND RESPOND TO PLAN CHECK CORRECTIONS FROM THE AUTHORITY

HAVING JURISDICTIONS (AHJ) RELATED TO GMEP'S SCOPE OF WORK TO ASSIST IN OBTAINING PLAN CHECK APPROVAL.
· PROVIDE CONSTRUCTION DOCUMENTS IN PDF FORMAT.

UPDATE AND PROVIDE SPECIFICATIONS, CONFIRM THE DOCUMENT FINAL SIZE AND SPACE REQUIREMENTS FOR ALL NEW EQUIPMENT.

B. CONSTRUCTION ADMINISTRATION SERVICES DURING BIDDING
· PROVIDE INTERPRETATIONS,CLARIFICATIONS, AND SUPPLEMENTAL

DOCUMENTATION FOR THE CONSTRUCTION DOCUMENTS TO SUPPORT GMEP'S DESIGN INTENT. RESPOND TO PRE-BID INQUIRIES FROM PROSPECTIVE

BIDDERS REGARDING GMEP'S CONSTRUCTION DOCUMENTS AND
SPECIFICATIONS.
· REVIEW SHOP DRAWINGS, SUBMITTALS AND SAMPLES FURNISHED BY THE CONTRACTOR, ADHERING TO INDUSTRY-STANDARD PROTOCOL.
· RESPOND TO CONTRACTOR'S REQUESTS FOR INFORMATION (RFIs) TO ENSURE CLARITY AND ALIGNMENT WITH THE CONSTRUCTION DOCUMENTS.

T - # WALL TYPE
#
SC - #
Attachment A

1.SEE ELECTRICAL ENGINEERING DRAWINGS FOR SPECIFICATIONS OF STANDARD LIGHT FIXTURES, SWITCHES, EXITSIGNS, ETC.2.ALL REPLACEMENT FLUORESCENT LAMPS TO MATCH BUILDING STANDARD - SAME COLOR AND MANUFACTURER.3.FIELD VERIFY EXISTING CEILING GRID LOCATION AND NOTIFY ARCHITECT OF ANY DISCREPANCIES ON PLANS.4.WHERE DISCREPANCIES IN LOCATION OF LIGHT FIXTURES, AIR DIFFUSERS, GRILLES, ETC. OCCUR ON THEELECTRICAL ENGINEERING PLANS, THE ARCHITECTURAL PLANS SHALL GOVERN. NOTIFY ARCHITECT OF ANYDISCREPANCIES FOR CLARIFICATIONS.5.FIELD VERIFY ALL CLEARANCES OF DUCTS, PIPES, SPRINKLERS, ETC., AND NOTIFY ARCHITECT OF ANY CONFLICTSPRIOR TO INSTALLATION OF LIGHTS, ETC.6.PLACEMENT OF LIGHT FIXTURES IN AREAS WHERE MAIN DUCTS MAY CAUSE INTERFERENCE MUST BE APPROVEDBY ARCHITECT PRIOR TO INSTALLATION.7.CONDUITS ABOVE CEILING MUST BE A MINIMUM OF 12" ABOVE THE CEILING GRID.8.NO COMBUSTIBLE MATERIALS SHALL BE USED IN THE PLENUM SPACE, INCLUDING ALUMINUM FLEX, ALUMINUMCONDUIT, AND POT METAL CONNECTORS.9.ALL JUNCTION BOXES AND MECHANICAL EQUIPMENT REQUIRING ACCESS FOR SERVICE SHALL BE LOCATED OVERACOUSTICAL CEILINGS. NO ACCESS HATCHES SHALL BE INSTALLED IN GYPSUM BOARD CEILINGS WITHOUT PRIORAPPROVAL BY ARCHITECT. (NO EXCEPTION)10.ALL SPRINKLER HEADS AT HARD-LID CEILINGS ARE TO BE FULLY RECESSED AND CONCEALED. HEADS ARE TO BECENTERED BETWEEN LIGHTS IN A UNIFORM ARCHITECTURAL PATTERN. G.C. TO PROVIDE A SUBMITTAL WITHSPRINKLER HEAD LOCATIONS FOR ARCHITECT'S APPROVAL PRIOR TO INSTALLATION.11.ALL GYPSUM BOARD CEILINGS ARE TO BE INSTALLED WITH LINEAR DIFFUSERS. G.C. TO PROVIDE A SUBMITTALWITH ALL LINEAR DIFFUSER LOCATIONS PRIOR TO INSTALLATION.12.LOCATE RECESSED DOWN LIGHTS, WALL WASHERS, SMOKE DETECTORS, EXIT SIGNS, SPEAKERS, FIRESPRINKLERS, ETC. IN CENTER OF 24"x24" CEILING TILES OR IN CENTER OF 24"x24" PORTION OF 24"x48" CEILINGTILES, UNLESS OTHERWISE NOTED.13.PROVIDE SWITCHES AND LIGHT SENSORS FOR OPEN AREAS AND PRIVATE OFFICES. ACTUAL LOCATION OF ALLSWITCHES TO BE DETERMINED BY ELECTRICAL ENGINEER.14.WHERE EXIT SIGNS ARE REQUIRED PER STATE & LOCAL CODES, THEY SHALL BE ILLUMINATED PER SAID CODESAND THE NEC. LOCATIONS SHALL BE COORDINATED WITH THE ARCHITECT.15.PROVIDE BACK-UP POWER FOR EXIT SIGNS PER STATE & LOCAL CODES.16.THE MEANS OF EGRESS, INCLUDING THE EXIT DISCHARGE, SHALL BE ILLUMINATED TO A LEVEL OF NOT LESS THANONE FOOT CANDLE AT THE WALKING SURFACE AT ALL TIMES THE BUILDING SPACE SERVED BY THE MEANS OFEGRESS IS OCCUPIED.17.EMERGENCY LIGHTING SHALL BE (2) SEPARATE SOURCES OF POWER AND SHALL COMPLY WITH THE NEC.18.PROVIDE FIRE DAMPERS AT ALL SUPPLY AND RETURN AIR OUTLETS, INLETS OR DUCTS PENETRATING FIRE RATEDASSEMBLIES, ENCLOSURES, WALLS, FLOORS OR SURFACES, AND AS REQUIRED BY THE FIRE DEPARTMENT.19.CONTRACTOR SHALL PROVIDE EMERGENCY LIGHTING, STROBE LIGHTS, AUDIO-VISUAL ALARMS AND OCCUPANCYSENSORS TO MEET ALL APPLICABLE CODES.20.CONTRACTOR SHALL PROVIDE LAMPS WITH TYPE IC RATED HOUSING WHERE FIXTURES COME IN DIRECT CONTACTWITH INSULATION.21.EXIT SIGNS SHALL BE INTERNALLY OR EXTERNALLY ILLUMINATED AT ALL TIMES AND SHALL BE CONNECTED TO ANEMERGENCY POWER SYSTEM (BATTERIES, UNIT EQUIPMENT OR AN ON-SITE GENERATOR) THAT WILLAUTOMATICALLY ILLUMINATE THE EXIT SIGNS FOR A DURATION OF NOT LESS THAN 90 MINUETS.

CEILING NOTES
DEMOLITION NOTES1.DRAWINGS OF EXISTING CONDITIONS HAVE BEEN COMPILED FROM EXISTING DATA SUPPLIED BY THEOWNER TO THE ARCHITECT. THE ARCHITECT MAKES NO WARRANTY, EITHER EXPRESS OR IMPLIED,FOR THE ACCURACY OF THE COMPLETENESS OF THE EXISTING INFORMATION RECORDED. THECONTRACTOR SHALL FIELD VERIFY ALL EXISTING CONDITIONS AND NOTIFY THE ARCHITECTIMMEDIATELY OF ANY DISCREPANCIES OR CONFLICTS THAT MIGHT ARISE IN THE COURSE OF THEDEMOLITION WORK.2.VERIFY LOCATIONS OF EXISTING MECHANICAL, PLUMBING AND ELECTRICAL UTILITIES. LOCATE ANDPROTECT UTILITIES TO REMAIN. DISCONNECT, REMOVE BACK TO NEAREST JUNCTION BOX OR PANEL,AS REQUIRED, AND CAP DESIGNATED UTILITIES WITHIN THE DEMOLITION AREA. REFER TO THEMECHANICAL, PLUMBING AND ELECTRICAL DRAWINGS FOR ADDITIONAL INFO.3.EXISTING ELECTRICAL AND TELEPHONE OUTLETS LOCATED ON DEMOLISHED WALLS ARE TO BEREMOVED INCLUDING CONDUIT AND WIRING BACK TO JUNCTION BOX. LOCATIONS ARE TO BE PATCHEDAND REPAIRED TO BE FLUSH WITH ADJACENT WALL SURFACE.4.WHERE PLUMBING FIXTURES ARE BEING REMOVED OR WHERE EXPOSED PLUMBING PIPES OCCUR, CAPLINES BEHIND FINISHED SURFACES. PATCH AND REPAIR AS REQUIRED.5.ALL EXISTING CONSTRUCTION WHERE INDICATED INCLUDING ELECTRICAL, TELEPHONE, PLUMBING ANDMECHANICAL DEVICES NOT OTHERWISE INDICATED ON THESE CONSTRUCTION DRAWINGS SHALL BEREMOVED IN A CAREFUL MANNER SO AS NOT TO DAMAGE ADJOINING CONSTRUCTION.6.IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO LOCATE ALL EXISTING UTILITIES WHETHERSHOWN HEREON OR NOT AND TO PROTECT THEM FROM DAMAGE. THE CONTRACTOR SHALL BEAR ALLEXPENSE OF REPAIR OR REPLACEMENT OF UTILITIES OR OTHER PROPERTY DAMAGED BY OPERATIONSIN CONJUNCTION WITH THE EXECUTION OF HIS WORK.7.ALL EXISTING BUILDING UTILITIES SHALL REMAIN IN OPERATION DURING CONSTRUCTION. PROVIDEREROUTING OF UTILITIES SERVING ADJACENT AREAS THAT ARE TO MAINTAIN UNINTERRUPTEDSERVICE. ANY TEMPORARY SUSPENSION OF SERVICE SHALL BE COORDINATED AND APPROVED BY THEFACILITY MANAGER, NOT LESS THAN 24-HOURS IN ADVANCE.8.THE CONTRACTOR WILL VERIFY AND CONFORM TO ALL REQUIREMENTS OF ALL UTILITY COMPANIESUNLESS OTHERWISE NOTED IN THE PLANS AND SPECIFICATIONS.9.THE DEMOLITION PLAN KEYNOTES ARE DIAGRAMMATIC AND GENERAL IN NATURE. THE INTENT IS TOILLUSTRATE THE COMPLETE DEMOLITION OF THE SPACES INDICATED UNLESS NOTED OTHERWISE.FIELD VERIFICATION OF EXISTING CONDITIONS AND SPECIFIC QUANTITIES IS THE RESPONSIBILITY OFTHE CONTRACTOR.10.REMOVAL AND DISPOSAL OF DEMOLITION DEBRIS IS THE RESPONSIBILITY OF THE CONTRACTOR.VERIFY THE HAULING ROUTE THROUGH THE BUILDING, THE DEMOLITION STAGING AREA, AND THELOCATION OF THE DUMPSTERS WITH THE OWNER PRIOR TO THE START OF DEMOLITION. DISPOSAL OFRUBBISH SHALL BE DONE IN A LEGAL MANNER.11.THE OWNER RESERVES THE RIGHT TO SALVAGE ANY DEMOLISHED ITEM. VERIFY ITEMS TO BESALVAGED WITH THE OWNER PRIOR TO THE START OF DEMOLITION. REMOVE, PROTECT, CLEAN,REPAIR FOR REUSE AND TURN OVER SUCH ITEMS AS DIRECTED BY THE OWNER.12.IN ORDER TO INSTALL SOME OF THE NEW WORK (INCLUDING, BUT NOT LIMITED TO MECHANICAL,PLUMBING OR ELECTRICAL) IT WILL BE NECESSARY FOR THE CONTRACTOR AND HISSUBCONTRACTORS TO REMOVE AND REPLACE (OR REFINISH) EXISTING WALLS, FLOORS, OR CEILING INTHE AREAS OF THE BUILDING NOT SHOWN ON THESE PLANS. THE CONTRACTOR SHALL INCLUDE ALLRELATED COSTS IN HIS BASE BID, WHETHER SHOWN ON THESE PLANS OR NOT.13.PROTECT ADJACENT SPACES NOT SCHEDULED FOR DEMOLITION. PATCH AND REPAIR DAMAGEDFINISHES, ITEMS AND FIXTURES TO REMAIN AND/OR REPLACE IN KIND TO MATCH EXISTING FROMDAMAGE DURING THE PROGRESS OF THE WORK. PROVIDE TEMPORARY SAFETY BARRIERS REQUIREDBY CODE AND AS INDICATED TO INSURE PUBLIC SAFETY AND TO ALLOW BUILDING OCCUPANCY.CONTRACTOR TO SUBMIT FOR APPROVAL, BARRIER LOCATIONS, AND METHOD OF CONSTRUCTION TOTHE ARCHITECT PRIOR TO INSTALLATION.14.NO STRUCTURAL ELEMENTS ARE INCLUDED IN THIS SCOPE OF WORK.15.PROVIDE DUST BARRIERS AROUND OPENINGS, TO AND FROM THE CONSTRUCTION AREA. PROVIDE ALLMEANS NECESSARY TO INHIBIT DUST FROM ENTERING OTHER PORTIONS OF THE FACILITY. SUBMITBARRIER LOCATIONS TO THE ARCHITECT FOR APPROVAL, PRIOR TO INSTALLATION.16.PROVIDE ADEQUATE SHORING, BRACING, BARRICADES AND PROTECTIVE MEASURES AS REQUIRED TOSAFELY EXECUTE THE WORK IN THE CONSTRUCTION AREA AND THE AREAS ADJACENT TO THECONSTRUCTION AREA. CEASE OPERATIONS AND NOTIFY THE ARCHITECT IMMEDIATELY IF THESTRUCTURE APPEARS TO BE ENDANGERED. DO NOT RESUME OPERATIONS UNTIL CORRECTIVEMEASURES HAVE BEEN TAKEN.17.CONTRACTOR SHALL MAINTAIN REQUIRED MEANS OF EGRESS AND ENSURE THAT EXIT ROUTES ARESIGNED, LIGHTED AND PROTECTED IN ACCORDANCE WITH CODE REQUIREMENTS. RELOCATE EXISTINGAND/OR PROVIDE SMOKE PROTECTORS AND LIFE SAFETY EQUIPMENT FOR ADEQUATE COVERAGE.18.PROVIDE TEMPORARY NON-COMBUSTIBLE CONSTRUCTION BARRIERS WHERE REQUIRED BY CODE ANDTHE GOVERNING FIRE AUTHORITY. MINIMUM REQUIREMENTS:A.FULL HEIGHT WALL FROM FLOOR TO CEILING.B.STUDS AT 24" O.C., WITH 5/8" TYPE 'X' GYPSUM BOARD.C.NON-COMBUSTIBLE ACCESS DOOR WITH (3) HINGES AND SPRING CLOSER.19.SURVEY EXISTING FLOORS AND CLEARLY MARK ON FLOOR SURFACE THE LOCATIONS OF ALL BEAMSAND JOISTS. MARK ALL CORE DRILL PENETRATIONS AND RECEIVE STRUCTURAL ENGINEER'SAPPROVAL PRIOR TO DRILLING CONCRETE.20.CUT RIGID MATERIALS USING MASONRY SAW OR CORE DRILL. PNEUMATIC TOOLS ARE NOT ALLOWEDWITHOUT PRIOR APPROVAL.21.ALL CORE DRILLING OR OTHER NOISY WORK SHALL BE SCHEDULED 48-HOURS IN ADVANCE WITH THEOWNER.22.APPLY CEMENT BASE FLOOR PATCH AS REQUIRED TO FILL DINGS, NAIL HOLES, CHIPS AND CRACKS.23.AT FLOOR AREAS SCHEDULED TO RECEIVE NEW FLOOR COVERING, REMOVE EXISTING FLOORCOVERING AND PREPARE SUBSTRATE FOR NEW FLOOR COVERING PER SPECIFICATIONS ANDMANUFACTURER'S REQUIREMENTS.24.AT ABANDONED PENETRATIONS OF FIRE RATED WALLS, CEILING OR FLOOR CONSTRUCTION,COMPLETELY SEAL VOIDS WITH FIRE RATED MATERIAL TO FULL THICKNESS OF THE PENETRATEDELEMENT. ALL PATCHING OF EXISTING WORK TO REMAIN SHALL MATCH FINISH PER SCHEDULE ORWHERE UNSCHEDULED TO MATCH EXISTING FINISHES TO REMAIN, AND SHALL MEET OR EXCEED FIRERATING INDICATED ON FLOOR PLAN AND AS REQUIRED BY THE FIRE/LIFE SAFETY INSPECTOR.25.COORDINATE EXISTING SPRINKLER LINE AND HEAD LOCATION WITH NEW PLAN. SUBMIT SPRINKLERSHOP DRAWINGS TO ARCHITECT FOR REVIEW WITH THE CITY FIRE DEPARTMENT.26.CONTRACTOR IS RESPONSIBLE FOR BUILDING SECURITY DURING DEMOLITION PHASE. PROTECT ALLOPENINGS FROM WEATHER CONDITIONS AND SECURE THEM TO PREVENT VANDALISM.27.DO NOT PERFORM ANY WORK THAT WILL VOID WARRANTIES OF EXISTING WEATHER EXPOSED ORMOISTURE RESISTANT ELEMENTS WITHOUT PRIOR APPROVAL FROM THE OWNER.28.ARCHITECT ASSUMES NO RESPONSIBILITY RELATING TO ANY TOXIC MATERIALS, INCLUDING ASBESTOS,AND ASSUMES NO RESPONSIBILITY TO ITS EXISTENCE OR REMOVAL. THE OWNER WILL TAKE ACTIONFOR DIRECTLY CONTRACTING WITH A CONSULTANT OR SPECIALIST, LICENSED BY THE STATE, FORSUCH SERVICES SHOULD THOSE SERVICES BE REQUIRED ON THE PROJECT.29.IF THE EXISTING BUILDING CONSTRUCTION IS CLASSIFIED SUCH THAT FIREPROOFING INSULATION ISPRESENT, THEN THE CONTRACTOR, PRIOR TO STARTING ANY WORK, SHALL VERIFY THE CURRENTFIRE-RESISTANCE RATING(S) OF THE EXISTING BUILDING ELEMENT(S). IF THE EXISTING FIREPROOFINGINSULATION IS DAMAGED/AFFECTED DURING THE COURSE OF THE WORK, AS DEFINED BY THISPROJECT SCOPE, THEN THE CONTRACTOR SHALL PATCH/REPAIR THE FIREPROOFING INSULATION TO ACONDITION THAT SHALL MATCH OR EXCEED THE ORIGINAL FIRE-RESISTANCE RATING(S) OF THEEXISTING BUILDING ELEMENT(S).30.AT PATCHES TO EXISTING CONCRETE SLAB, INFILLS LESS THAN 1 S.F. CAN BE PREPARED BYSCARIFICATION OF EXISTING FACES. PATCHES OVER 1 S.F. ARE TO BE DOWELED WITH #4 RE-BAR,MINIMUM 3" EMBED WITH EPOXY AT VERTICAL CENTERLINE OF SLAB.31.SLAB INFILL: TYPICAL NEW INFILL SLABS TO BE MINIMUM 4" CONCRETE TO MATCH EXISTING WITH 6X6W2.1 X W2.1 WELDED WIRE MESH. NEW SLAB SECTIONS GREATER THAN 12" WIDE SHALL BE TIED TOEXISTING WITH 3/4" DIA X 16" LONG BARS @ 18" O.C. EACH BAR SHALL BE DRILLED INTO EXISTING SLABFOR AN 8" EMBEDMENT USING HILTI HIT-HY-200 (ICC/ESR 3187) DOWELING SYSTEM. DO NOT DAMAGEREINFORCEMENT WITH PLACEMENT OF BARS. THE 8" BAR SECTION EXTENDING INTO THE NEW SLABSHALL BE PAINTED AND OILED PRIOR TO CONCRETE POUR.

FLOOR PLAN NOTES1.CONTRACTOR AND ARCHITECT TO REVIEW & APPROVE CHALK LINES OF PARTITION LAYOUT PRIOR TOCOMMENCEMENT OF PARTITION CONSTRUCTION.2.CONTRACTOR TO VERIFY DIMENSIONS FOR ALL PLUMBING PARTITION.3.EXTEND ALL STUDS AND WALL MATERIALS TO CONSTRUCTION ABOVE, U.O.N.4.ALL CONDUIT PIPING IN ELECTRICAL ROOM TO BE CONCEALED WITHIN THE WALL CONSTRUCTION.5.DOOR OPENINGS IN PARTITIONS NOT DIMENSIONED ARE TO BE LOCATED WITHIN 0'-4" OF ADJACENTPERPENDICULAR PARTITION.6.CONTRACTOR SHALL USE 3-5/8" METAL STUDS MINIMUM AT ALL PLUMBING WALLS. CONTRACTOR TO VERIFYACTUAL DEPTH REQUIRED, ANY DISCREPANCIES SHALL BE REPORTED TO THE ARCHITECT.7.USE WATER RESISTANT GYPSUM BOARD/FIBER BOARD AT ALL AREAS SUBJECT TO MOISTURE OR WHERE TILE ISUSED.8.ALL PLUMBING WORK SHALL BE IN ACCORDANCE WITH LOCAL AND NATIONAL CODES.9.ALL HOT WATER LINES SHALL BE PROPERLY INSULATED. SEE PLUMBING DRAWINGS.10.ALL PLUMBING CLEAN-OUTS SHALL BE INSTALLED WHERE READILY ACCESSIBLE. CONTRACTOR SHALLCOORDINATE ALL CLEAN-OUT LOCATIONS WITH EQUIPMENT, AND CABINETS. SUBMIT A PLAN OF ALL PROPOSEDLOCATIONS TO ARCHITECT FOR APPROVAL PRIOR TO INSTALLATION.11.ALL MILLWORK SHALL CONFORM TO STATE & LOCAL WOODWORKING STANDARDS.12.FIELD MEASURE AS REQUIRED FOR ALL MILLWORK CONDITIONS PRIOR TO FABRICATION.13.CONTRACTOR TO PROVIDE SHOP DRAWINGS FOR ARCHITECT AND TENANT APPROVAL PRIOR TO MANUFACTUREOF ANY CABINET WORK, MILLWORK AND ANY OTHER SPECIAL ITEMS REQUIRING CUSTOM SHOP FABRICATEDWORK.14.CONTRACTOR TO VERIFY FINAL LOCATION FOR CANTILEVERED COUNTERS AND IN-WALL SUPPORT BRACKETSPRIOR TO GYPSUM BOARD FINISHING OF WALLS. ALL FINAL INSTALLATION HEIGHTS FOR IN-WALL SUPPORTBRACKETS MUST MEET ALL ACCESSIBILITY CODES REQUIREMENTS WITH COUNTERTOP MATERIAL THICKNESSINCLUDED.15.PROVIDE AND INSTALL ALL NECESSARY WALL BACKING, STIFFENERS, BRACING, BACK-UP PLATES AND/ ORSUPPORTING BRACKETS AS REQUIRED FOR THE INSTALLATION OF WALL-MOUNTED OR SUSPENDED EQUIPMENTOR BUILT-IN ITEMS. VERIFY REQUIREMENTS WITH MANUFACTURERS PRIOR TO INSTALLATION. SUPPLY CATALOGCUT SHEETS FOR ARCHITECT'S APPROVAL.16.PROVIDE AND INSTALL ALL NECESSARY ELECTRICAL CONNECTIONS AND PLUMBING SUPPLY, FITTINGS &CONNECTORS TO COMPLETE INSTALLATION OF APPLIANCES & EQUIPMENT INDICATED ON PLAN. VERIFYREQUIREMENTS WITH MANUFACTURERS PRIOR TO INSTALLATION. SUPPLY CATALOG CUT SHEETS FORARCHITECT'S APPROVAL.17.EXACT LOCATION OF FIRE EXTINGUISHER CABINETS TO BE CONFIRMED WITH ARCHITECT BEFORE INSTALLATION.PROVIDE ADDITIONAL FIRE EXTINGUISHERS & CABINETS AS REQUIRED BY THE FIRE DEPARTMENT FIELDINSPECTORS.18.CONTRACTOR TO VERIFY LOCATION OF ALL THERMOSTATS WITH ARCHITECT PRIOR TO INSTALLATION.19.ALL EXITS SHALL HAVE EXIT SIGNS AND ALL BLIND CORRIDOR TURNS SHALL HAVE DIRECTIONAL EXIT SIGNS.20.PREPARE ALL FLOOR SURFACES AS REQUIRED TO RECEIVE FINISHES AS NOTED ON FINISH PLAN, ENLARGEDFINISH PLANS & FINISH LEGEND.21.UNLESS OTHERWISE NOTED, ALL GYPSUM BOARD SURFACES, WALLS, AND CEILINGS SHALL BE TAPED, SANDEDSMOOTH TO A "LEVEL 4" FINISH, SO AS TO RECEIVE PAINT OR WALL COVERING MATERIAL.22.PROVIDE SOUND INSULATION AT PERIMETER WALLS OF RESTROOMS, LOBBY, STAIRS, AND ACROSS CEILING OFRESTROOMS TO CREATE AN ACOUSTIC ENVELOPE, U.O.N.23.PATCH AND FILL VARIOUS OPENINGS AT EXISTING GYPSUM BOARD PARTITIONS AND SOFFITS FOLLOWINGREMOVAL OR INSTALLATION OF ANY SURFACE MOUNTED OR RECESSED FURNISHINGS, RECEPTACLES, UTILITYPIPING, SHELF STANDARDS & ALL OTHER SIMILAR ELEMENTS INDICATED TO BE REMOVED DURING THEDEMOLITION PHASE OR INSTALLED DURING THE CONSTRUCTION PHASE: TAPE AND SEAL ALL SEAMS WITH JOINTCOMPOUND: APPLY NEW FINISH TO MATCH EXISTING FINISH AT ADJACENT GYPSUM BOARD SURFACES ANDFEATHER NEW FINISH WITH EXISTING FINISH TO PROVIDE CONSISTENT & CONTINUOUS FINISH.

MILLWORK NOTES1.CONTRACTOR MUST NOTIFY ARCHITECT / DESIGNER OF ANY DISCREPANCY IN PLANS. FINISH ITEMS CLEARLYSHOWN IN PLANS, BUT OMITTED FROM SCHEDULES OR LEGENDS MUST STILL BE PROVIDED AND INSTALLED BYCONTRACTOR. CONTRACTOR TO VERIFY OMITTED FINISHES WITH ARCHITECT OR DESIGNER PRIOR TO ORDERINGPRODUCTS.2.SHOP DRAWINGS MUST BE PROVIDED FOR APPROVAL PRIOR TO FABRICATION TO THE ARCHITECT. CABINETMAKERSHALL USE ON SITE FIELD FRAMING DIMENSIONS FOR ALL SHOP DRAWINGS AND FABRICATIONS. ANYSUBSTITUTIONS TO THE FOLLOWING SPECIFICATIONS MUST BE APPROVED BY THE ARCHITECT PRIOR TOFABRICATION.3.CABINET MAKER TO COORDINATE & VERIFY WITH CONTRACTOR FINAL LOCATION FOR CANTILEVERED COUNTERSFOR IN-WALL SUPPORT BRACKETS, PRIOR TO GYPSUM BOARD FINISHING OF WALLS. ALL FINAL INSTALLATIONHEIGHTS FOR IN-WALL SUPPORT BRACKETS MUST MEET ALL APPLICABLE ACCESSIBILITY CODES AND STANDARDSWITH COUNTER TOP MATERIAL THICKNESS INCLUDED.4.MATERIAL COLORS NOT LISTED SHALL BE REQUESTED FROM ARCHITECT/INTERIOR DESIGNER ON SHOP DRAWINGSUBMITTALS OR BY LETTER.5.ALL UPPERS TO BE LAMINATED TO MATCH BASE CABINETS. BOTH UPPERS & LOWER CABINETS IN WET AREAS TOHAVE MATCHING PVC EDGE, ALL OTHERS TO HAVE PLASTIC LAMINATE EDGE BANDING U.O.N.6.ALL CABINETS AND DOORS SHALL BE CONSTRUCTED FROM 3/4" THICK MATERIAL, UNLESS APPROVED PRIOR TOEACH JOB.7.ALL BASE CABINET ARE NOT TO RECEIVE WALL BASE UNLESS INDICATED ON FINISH PLANS OR ELEVATIONS.8.ALL INTERIORS OF CLOSED CABINETS TO BE WHITE MELAMINE/POLYESTER OR APPROVED EQUAL, UNLESSOTHERWISE SPECIFIED.9.ALL OPEN CABINETS OR SHELVES TO HAVE PLASTIC LAMINATE TO MATCH EXTERIORS.10.NO 3/4" THICK SHELF SHALL SPAN LONGER THAN 32" WITHOUT SUPPORT.11.ALL SHELVING TO BE ADJUSTABLE UNLESS OTHERWISE SPECIFIED.12.ALL FILE PEDESTALS ARE TO BE CONFIGURED FOR "FRONT TO BACK" FILING AND BE ABLE TO ACCEPT METALHANGERS TO ACCEPT PENDAFLEX TYPE FILE FOLDERS, UNLESS NOTED AS LATERAL.13.ALL COUNTER TOPS TO BE 24" DEEP, UNLESS OTHERWISE SPECIFIED. WHERE NO BACKSPLASH IS SPECIFIED,COUNTER TOPS TO BE SCRIBED TIGHTLY TO BACK & SIDE WALLS.14.ALL BACKSPLASHES TO BE SCRIBED TO WALLS, AND MUST BE FLUSH TO EDGE OF BASE, UNLESS OTHERWISESPECIFIED. ALL COUNTER TRANSITION SEAMS MUST BE CAULKED SEALED, VERIFY EITHER MATCHING COLORCAULK OR CLEAR SILICONE.15.PROVIDE SIDE SPLASHES AT LOCATIONS ADJACENT TO WALLS OR WINDOWS, ESPECIALLY FOR SINKS U.O.N.16.FACES OF PIGEONHOLES TO MATCH WORK SURFACE LAMINATE. COLOR OF EDGE BANDING ON ALL DOORS TOMATCH FACE MATERIAL.17.SEE SPECIFICATIONS/PROJECT MANUAL FOR ADDITIONAL REQUIREMENTS.18.COUNTERTOPS SHALL HAVE A NOSING OF COUNTERTOP MATERIAL AT LEAST 3" DEEP, WHEREBY THE COUNTERMATERIAL EXTENDS INTO THE INSIDE OF THE CABINET, I.E. OVER THE DOOR (WHEN PRESENT).19.END PANELS AND FRONT EDGES OF EDGE PANELS WHICH ARE PROUD OF THE INTERIOR CABINET SHALL BE FACEDTO MATCH DOOR FRONTS.20.ALL HINGED DOORS TO HAVE CLEAR SILENCERS TOP AND BOTTOM ON DOOR (NOT CABINET).21.ALL DRAWERS GLIDES SHALL HAVE SILENCERS BUILT INTO THE GLIDE AND NOT INSTALLED ON THE DRAWER ORDRAWER FRONT.22.ALL DRAWER GLIDES SHALL BE FULL EXTENSION.23.ALL HINGES SHALL OPEN ±105°, EXCEPT WHERE CABINETS ARE ADJACENT TO THE WALLS. PROVIDE HINGES WHICHLIMIT THE DOOR SWING TO KEEP THE DOOR PULL FROM DAMAGING THE WALL.

PRE-CONST. MEETING1.PRIOR TO START OF CONSTRUCTION, A PRE-CONSTRUCTION MEETING IS TO BE HELD INCLUDING A RESPONSIBLEREPRESENTATIVE OF THE ARCHITECT, THE OWNER AND THE GENERAL CONTRACTOR. THE DISCUSSION WILL BEIN REGARDS TO THE ARCHITECT-OWNER-CONTRACTOR (AOC) CORRESPONDENCE PROCESSES ANDPROCEDURES. AT A MINIMUM, THE FOLLOWING IS TO BE DISCUSSED:2.OAC REGULARLY SCHEDULED MEETINGS2.1.WHEN2.2.WHERE2.3.HOW OFTEN2.4.IN PERSON VERSUS CONFERENCE CALLS2.5.APPROXIMATE ALOTTED TIME PER MEETING3.CONSTRUCTION MEETING MINUTES3.1.FORMAT FOR THE MINUTES3.2.CONTRACTOR TO AUTHOR THE MINUTES4.FORMAL CHANGES IN THE WORK4.1.ADDENDA AND BULLETINS ISSUED BY THE ARCHITECT4.2.CHANGE ORDER REQUESTS ISSUED BY THE CONTRACTOR4.3.CHANGE ORDERS ISSUED BY THE CONTRACTOR4.4.TRACKING MECHANISMS5.REQUESTS FOR INFORMATION PROCESS5.1.TRACKING MECHANISM5.2.DEFINE Cc: RECIPIENT LIST5.3.STANDARD RESPONSE TIMES (2-5 WORKING DAYS IS STANDARD)6.SUBMITTAL PROCESS6.1.TRACKING MECHANISM6.2.ISSUANCE SCHEDULE BY THE CONTRACTOR6.3.DEFINE Cc RECIPIENT LIST6.4.STAMPED REVIEWED AND APPROVED BY CONTRACTOR PRIOR TO SUBMISSION6.5.NON-REQUESTED SUBMITTALS MAY NOT BE REVIEWED6.6.STANDARD RESPONSE TIMES (7-10 WORKING DAYS IS STANDARD)7.SUBSTITUTIONS7.1.REQUEST FORMS WITH REASONS AND BENEFIT FOR SUBSTITUTION8.PAYMENT APPLICATIONS8.1.PROCESS8.2.SUBMITTAL DATE8.3.ANTICIPATED TURN-AROUND9.PUNCH LISTS9.1.ONLY ONE PUNCH WALK TO BE PROVIDED BY DESIGN TEAM9.2.CONTRACTOR TO PUNCH AND MAKE CORRECTIONS PRIOR TO DESIGN TEAM PUNCH.9.3.A FINAL WALK WILL OCCUR ONLY IF THE ARCHITECT IS CONTRACTED TO DO SO.G.C. INSTRUCTIONS1.AT THE START OF JOB PROVIDE A SCHEDULE OF ALL ANTICIPATED SUBMITTALS AND DATES. FLAG SUBMITTALSWHICH ARE OR COULD BE CRITICAL PATH. FLAG SUBMITTALS THAT WILL BE REQUESTED TO BE EXPEDITED FASTERTHAN THE STANDARD 7-10 DAYS.2.A SUBMITTAL LOG IS TO BE MAINTAINED BY THE GENERAL CONTRACTOR AND A CURRENT COPY IS TO BE INCLUDEDWITH EACH SUBMISSION.3.ALL SUBMITTALS MUST BE REVIEWED AND APPROVED WITH A STAMP AND SIGNATURE BY THE GENERALCONTRACTOR PRIOR TO SUBMISSION. THE REVIEW WILL INCLUDE BUT NOT BE LIMITED TO:3.1.CONFIRMING THAT THE SUBMITTAL MEETS THE REQUIREMENTS OF THE CONTRACT DOCUMENTS.3.2.COORDINATION HAS TAKEN PLACE WITH ALL INTERCONNECTING TRADES3.3.THE SUBMITTAL IS COMPLETE AND COMPREHENSIVE4.REQUESTS ON SUBMITTALS FOR DIMENSIONS WHICH CAN BE DISCERNABLE THROUGH MATHEMATICAL MEANSFROM INFORMATION ALREADY PROVIDED ON THE CONTRACT DOCUMENTS WILL NOT BE PROVIDED.5.SUBMITTALS NOT REQUESTED BY THE CONTRACT DOCUMENTS MAY OR MAY NOT BE REVIEWED AT THE DESIGNTEAMS DISCRETION.6.SUBMITTALS ARE TO BE ROUTED THROUGH THE ARCHITECT AND ARE NOT TO BE SENT DIRECTLY TO ARCHITECT'SCONSULTANTS UNLESS SPECIFICALLY AUTHORIZED BY THE ARCHITECT.7.MINOR CHANGES IN THE WORK MAY OCCUR AS A RESULT OF THE DESIGN TEAM'S REVIEW. IF A CHANGE RESULTSIN MODIFICATIONS TO THE CONTRACT PRICE OR SCHEDULE, THE CONTRACTOR WILL ISSUE A CHANGE ORDERREQUEST FOR REVIEW AND APPROVAL BY THE OWNER AND ARCHITECT PRIOR TO PROCEEDING.

SUBMITTALS

1.THE GENERAL CONTRACTOR IS TO REVIEW ALL PROSPECTIVE RFI's AND MAKE EVERY EFFORT TO ANSWER THEMBEFORE SUBMITTING TO THE DESIGN TEAM.2.MINOR CHANGES IN THE WORK MAY OCCUR AS A RESULT OF THE DESIGN TEAM'S REVIEW. IF A CHANGE RESULTSIN MODIFICATIONS TO THE CONTRACT PRICE OR SCHEDULE, THE CONTRACTOR WILL ISSUE A CHANGE ORDERREQUEST FOR REVIEW AND APPROVAL BY THE OWNER AND ARCHITECT PRIOR TO PROCEEDING.3.AN RFI LOG IS TO BE MAINTAINED BY THE GENERAL CONTRACTOR AND A CURRENT COPY IS TO BE INCLUDEDWITH EACH RFI SUBMISSION ALONG WITH ANY CRITICAL RESPONSE DUE DATES.4.RFI's REGARDING METHODS AND MEANS OF CONSTRUCTION WILL NOT BE REVIEWED AND WILL BE REMOVEDFROM THE RFI LOG.

REQUESTS FOR INFORMATION (RFI's)

1.A COMPLETE SCHEDULE OF VALUES OF THE BASE CONTRACT IS TO BE PROVIDED TO THE OWNER ANDARCHITECT PRIOR TO THE START OF ANY WORK.2.ALL CHANGE ORDER REQUESTS ARE TO BE REVIEWED AND APPROVED BY THE OWNER AND ARCHITECT PRIORTO SUBMISSION OF A CHANGE ORDER.3.CHANGE ORDER REQUESTS ARE TO INCLUDE A COMPLETE BREAKDOWN BY TRADE ALONG WITH TRADEBACK-UP AND UNIT PRICING WHERE APPLICABLE.4.A CHANGE ORDER REQUEST AND CHANGE ORDER LOG IS TO BE MAINTAINED BY THE GENERAL CONTRACTORAND SUBMITTED ALONG WITH EACH CHANGE ORDER REQUEST.

CHANGE ORDERS
Sheet Number:UNDER THE SUPERVISION OF:

Department of Public Works
ATTENTION IS DIRECTED TO THE POSSIBLE EXISTENCE OF UNDERGROUND FACILITIES NOTSHOWN OR IN A LOCATION DIFFERENT FROM WHAT IS SHOWN ON THE PLANS OR IN THESPECIAL PROVISIONS. THE CONTRACTOR SHALL TAKE STEPS TO ASCERTAIN THE EXACTLOCATION OF ALL UNDERGROUND FACILITIES PRIOR TO START OF WORK THAT MAYDAMAGE SUCH FACILITIES OR INTERFERE WITH THEIR SERVICES. BEFORE EXCAVATION,THE CONTRACTOR SHALL VERIFY THE LOCATION OF UNDERGROUND UTILITIES BYCONTACTING UNDERGROUND UTILITIES SERVICE ALERT AT 1 (800) 422-4133.

UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA
P.N.: 2.1000.03
NO.DATEBY DESCRIPTIONAPPROV.REVISIONS

CITY OF MONTEBELLOSENIOR CENTER REMODEL
CAUTION: IF THIS SHEET IS NOT 24"x36" IT IS A REDUCED PRINT 115 S Taylor Ave, Montebello,CA 90640DESIGNED BY:DRAWN BY:CHECKED BY:DATE:iARCHiARCHiARCH FINISH NOTES1.NO FINISH SUBSTITUTIONS MAY BE MADE UNLESS APPROVED BY ARCHITECT.2.CONTRACTOR MUST NOTIFY THE ARCHITECT OF ANY DISCREPANCY IN PLANS. FINISH ITEMS CLEARLYSHOWN IN PLANS, BUT OMITTED FROM SCHEDULES OR LEGENDS MUST STILL BE PROVIDED AND INSTALLEDBY CONTRACTOR. CONTRACTOR TO VERIFY OMITTED FINISHED WITH ARCHITECT PRIOR TO ORDERINGPRODUCTS.3.INSTALL MATERIALS ACCORDING TO MANUFACTURER'S SUGGESTED INSTALLATION ANDPREPARATION/MAINTENANCE SPECIFICATIONS OR BETTER, UNLESS OTHERWISE APPROVED OR NOTED.4.APPLICATION OF CONTROLLED INTERIOR FINISHES SHALL BE IN CONFORMANCE WITH STATE & LOCALCODES.5.DECORATIVE MATERIALS SHALL BE MAINTAINED IN A FLAME-RETARDANT CONDITION.6.SUBMIT THE FOLLOWING SAMPLES FOR ARCHITECT'S APPROVAL:A.THREE (3) 12" X 12" SAMPLES FOR ALL PAINT AND STAIN BRUSHOUTS, VINYL AND FABRIC FINISHES ANDCOLORS APPLIED TO A SUBSTRATE WHICH IS REPRESENTATIVE OF THE SURFACE TO BE FINISHED.SUBMIT PAINT SAMPLES FROM THE PAINT LOT OR LOTS INTENDED FOR APPLICATION.B.ONE (1) 24" X 24" MOCK-UP WITH SAMPLE SEAM (CENTERED) OF ALL FABRIC AND VINYL FINISHES ANDCOLOR.C.THREE (3) 12" X 12" SAMPLES OF ALL FLOOR COVERING.D.SUBMIT ACTUAL CUTTINGS OF EACH PRODUCT FOR COLOR/QUALITY CONTROL.7.WHERE MATERIALS ARE NOT RETURNABLE, SUBMIT SAMPLES TO ARCHITECT BEFORE PLACING FULLORDERS.8.SUBMIT SEAMING PLAN FOR ALL FLOOR FINISHES TO ARCHITECT FOR APPROVAL PRIOR TO ORDER.9.NOTIFY ARCHITECT IMMEDIATELY OF ITEMS WITH LONG LEAD TIMES.10.ALL PAINT FINISH OF METAL PARTS OF DOORS, HANDRAILS, PERIMETER ENCLOSURES, ETC., SHALL BESEMI-GLOSS, U.O.N.11.WHERE PAINT COLORS CHANGE, CORNERS ARE TO BE CUT-IN FREE OF OVERLAPPING.12.PRIOR TO THE INSTALLATION OF WALL COVERINGS, SURFACES SHALL BE PROPERLY PREPARED WITHSEALER PER MANUFACTURER'S RECOMMENDATIONS.13.CONTRACTOR TO VERIFY CONDITION AND LEVEL OF FLOOR SO AS TO RECEIVE NEW FINISHES WITHOUTBOWING AT FLOOR OR WALL BASE. CONTRACTOR IS RESPONSIBLE FOR ALL FLOOR PREPARATION.14.ALL CARPETING SHALL BE INSTALLED WITH GLUE DOWN METHOD, U.O.N.15.WHERE FLOOR-MOUNTED OUTLETS ARE REQUIRED ON CARPETED AREA, CUT CARPET IN AN "X" OVER FLOORHOLE AND INSTALL CARPET OVER TOP. DO NOT TRIM CARPET.16.ALL V.C.T. TO BE INSTALLED WITH FULL TILE FROM VINYL THRESHOLD STRIP AND FULL TILE FROM WALLADJACENT TO DOOR SWING, U.O.N.17.PROVIDE AND INSTALL SPECIFIED BASE FOR ALL AREAS TO RECEIVE FLOORING.18.CONTRACTOR SHALL PROVIDE PRE-FORMED RUBBER BASE CORNERS. DO NOT CUT OR BEND STRAIGHTBASE TO MAKE CORNERS.19.MILLWORK LOWER CABINETS ARE NOT TO RECEIVE WALL BASE UNLESS INDICATED ON FINISH PLANS.20.FLOOR FINISHES TO CONTINUE UNDERNEATH "OPEN FLOOR" AREAS OF MILLWORK, INCLUDING SINK AREAAND AT ALL UNDER-COUNTER EQUIPMENT AREAS WHICH ARE OPEN TO THE FLOOR.21.FLOORS SHALL BE SLOPED TO FLOOR DRAINS. COORDINATE WITH PLUMBING AND STRUCTURAL DRAWINGS.IN RATED FLOOR CONDITIONS, CONFIRM REMAINING FLOOR THICKNESS STILL CONFORMS TO MINIMUMRATING REQUIREMENT.22.CONTRACTOR TO RUN CALCIUM CHLORIDE TEST ON ALL EXISTING OR NEW CONCRETE SLABS PRIOR TOINSTALLING ANY FLOORING AND COMPARE RESULTS WITH FLOORING MANUFACTURE'S RECOMMENDEDMAXIMUM CONTENT FOR WARRANTIES AND ADHESIVE PRODUCTS.23.PRIOR TO NEW FLOORING INSTALLATION REMOVE EXISTING FLOOR FINISHES. PATCH AND REPAIRSUB-FLOOR AS REQUIRED. PREPARE FLOORS AND TRANSITIONS AS REQUIRED FOR SMOOTH AND LEVELFINISH PER APPLICABLE BUILDING CODES.24.ALL FLOORING TRANSITIONS AMONG ALL THE DIFFERING FLOORING MATERIAL SPECIFICATION TYPES ARE TOBE A FLUSH TRANSITION.25.FEATHER SUB-FLOOR UP FOR A) TILE FLOORING TO CARPET AND B) VINYL FLOORING TO CARPET, FOR FLUSHINSTALLATION.26.INSTALL METAL TRANSITION STRIPS WHERE TILE MEETS ALL OTHER FLOORING TYPES. PROVIDE LOWPROFILE TRANSITION STRIP WHERE ALL OTHER DIFFERENT FLOOR TYPES MEET, VERIFY COLOR.27.CONTRACTOR TO HEAT/CHEMICAL SEAM VINYL FLOORING AS PER MANUFACTURER'S SPECIFICATIONS ANDSEAL ALL VINYL FLOORS PER MANUFACTURER'S MAINTENANCE SPECIFICATIONS.28.FLOOR COVERING INSTALLER TO FOLLOW MANUFACTURER'S SPECIFIED CARPET INSTALLATIONINSTRUCTIONS. USING ADHESIVES AND INSTALLATION METHODS REQUIRED INSTRUCTIONS TO MAINTAINPRODUCT'S WARRANTY. CONTACT CARPET SALES REPRESENTATIVE WITH QUESTIONS PRIOR TOPROCEEDING.29.FLOOR COVERING INSTALLER TO FOLLOW MANUFACTURER'S SPECIFIED CONTOURED RUBBER BASEINSTALLATION INSTRUCTIONS USING ADHESIVES AND INSTALLATION METHODS REQUIRED TO MAINTAINPRODUCT'S WARRANTY.30.FLOOR COVERING INSTALLER REQUIRED TO PROVIDE MINIMAL SEAMS/JOINTS AT ALL LOCATIONS FOR FLOORAND WALL BASE MATERIAL INSTALLATION. PROVIDE LOW VOC, BUT HEAVY DUTY ADHESIVES TO ENDUREHEAVY FOOT TRAFFIC, CARTS AND TO MAINTAIN PRODUCT'S WARRANTY.31.PRIOR TO PAINTING, WALLS MUST BE PATCHED AND REPAIRED, CLEAN AND DRY AND PROPERLY MEMBEREDAND ALIGNED SO, AS TO LEAVE NO EVIDENCE OF PATCHING OR REPAIRS. ALL SCREW AND NAIL HEADS MUSTBE SET AND SPACKLED. ALL JOINTS MUST BE TAPED AND COVERED WITH JOINT COMPOUND. JOINTS THATARE FILLED TO BE SANDED SMOOTH AND DUST REMOVED PRIOR TO RECEIVING NEW PAINT FINISHAPPLICATION.32.PRIOR TO PAINTING OVER WALL COVERING, SECURELY GLUE DOWN ANY LIFTING OR BUCKLING AND HIDEALL SEAMING OR BUMPS.33.WALLS TO HAVE AT LEAST ONE COAT OF COLORED PRIMER AND TWO COATS OF SPECIFIED PAINT FINISHTYPE. PAINT TO BE A LOW VOC UNLESS U.O.N. HIGH TRAFFIC/WEAR ABILITY WITH GOOD SCRUB ANDCLEANING ABILITY. VERIFY ALL WITH TENANT OR OWNER PRIOR TO PURCHASING PAINT.34.PAINT ALL SPEAKER COVERS AND HVAC GRILLS IN GYPSUM BOARD WALLS AND CEILINGS TO MATCHADJACENT PAINT COLOR AS SPECIFIED.35.PRIOR TO INSTALLING WALL TILES AND WALL BASE TILE, WALLS MUST BE PATCHED AND REPAIRED, CLEANAND DRY AND BE PROPERLY MEMBERED AND ALIGNED, SO, AS TO LEAVE NO EVIDENCE OF PATCHING ORREPAIRS. ALL SCREW AND NAIL HEADS MUST BE SET AND SPACKLED. ALL JOINTS MUST BE TAPED ANDCOVERED WITH JOINT COMPOUND. JOINTS THAT ARE FILLED ARE TO BE SANDED SMOOTH AND BUMP FREEWITH DUST REMOVED PRIOR TO RECEIVING MORTAR BED/BOND COAT AND WALL TILES.36.ALL WALL TILES ARE TO HAVE A MORTAR BED/BOND COAT THICKNESS TO ACCOMMODATE THE VARYINGTHICKNESSES OF ALL MATERIAL TYPES OF TILE SPECIFIED FOR WALL INSTALLATION WITH A FLUSH FRONTFACE.37.ALL TRANSLUCENT GLASS TILE SPECIFIED ARE TO RECEIVE UNIFORM COVERAGE BY BACK BUTTERING TILESAND TROWEL RIDGES FLATTENED PRIOR TO SETTING TRANSLUCENT GLASS TILES.38.FLOORS OF TOILETS, BATHING AND SHOWER ROOMS SHALL HAVE A SMOOTH, HARD, NONABSORBENTSURFACE. THE INTERSECTION OF SUCH FLOORS WITH WALLS SHALL HAVE A SMOOTH, HARD,NONABSORBENT VERTICAL BASE AS SPECIFIED IN FINISH PLANS OR RESTROOM ELEVATIONS. BASE SHALLEXTEND UPWARD ONTO THE WALLS NOT LESS THAN 4 INCHES.39.WALLS AND PARTITIONS WITHIN 2 FEET OF SERVICE SINKS, URINALS AND WATER CLOSETS SHALL HAVE ASMOOTH, HARD, NONABSORBENT SURFACE TO A HEIGHT OF NOT LESS THAN 4 FEET ABOVE THE FLOOR.40.CONTROL JOINTS AT GYPSUM BOARD ASSEMBLIES: THE MAXIMUM RECOMMENDED CONTROL JOINT SPACINGFOR WALLS AND CEILINGS WITHOUT PERIMETER RELIEF IS 30 LINEAR FEET OR 900 SQUARE FEET OFSURFACE AREA, WITH PERIMETER RELIEF IS 50 LINEAR FEET OR 2,500 SQUARE FEET OF SURFACE AREA.EXTERIOR JOINT SPACING IS RECOMMENDED AT 30 LINEAR FEET OR 900 SQUARE FEET OF SURFACE AREA.41.CONSTRUCTION JOINTS (EXPANSION JOINTS) AT GYPSUM BOARD ASSEMBLIES: CONSTRUCTION JOINTS AREREQUIRED AT CONTINUOUS GYPSUM BOARD SURFACES WITH DISSIMILAR WALL STRUCTURE.

A0.1
BID NOTES1.THE ARCHITECT ASSUMES NO RESPONSIBILITY FOR THE COMPLETENESS OF PLANS FOR BIDPURPOSES PRIOR TO THE ISSUANCE OF THE BUILDING PERMIT.2.THE INTENT OF THESE DOCUMENTS IS TO INCLUDE ALL LABORS, MATERIALS AND EQUIPMENT, ANDTRANSPORTATION NECESSARY FOR COMPLETE AND PROPER EXECUTION OF THE WORK.3.AN GENERAL CONTRACTOR AND HIS SUB-CONTRACTORS SHALL THOROUGHLY FAMILIARIZETHEMSELVES WITH THESE CONTRACT DOCUMENTS AND SHALL VERIFY THE EXISTING SITE ANDCONDITIONS PRIOR TO SUBMITTING A BID. ALL SUB-CONTRACTORS SHALL PROVIDE ALL LABOR,SUPERVISION, AND MATERIALS OF EVERY TYPE WHICH MAY BE NECESSARY FOR A SUCCESSFULCOMPLETION OF ALL WORK TO BE PERFORMED IN A GOOD AND WORKMANLIKE MANNERACCORDING TO THE TRUE INTENT AND MEANING OF DRAWINGS AND SPECIFICATIONS.4.THIS ARCHITECT AND HIS PROFESSIONAL CONSULTANTS WILL NOT HAVE CONTROL OF AND WILLNOT BE RESPONSIBLE FOR CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,PROCEDURES, OR SAFETY PRECAUTIONS AND PROGRAMS IN CONNECTION WITH THE WORK ONTHIS PROJECT OR FOR ACTS OR OMISSIONS OF THE CONTRACTOR, SUB-CONTRACTOR, OR ANYOTHER PERSONS PERFORMING ANY OF THE WORK ON THIS SITE, NOR FOR THE FAILURE OF ANY OFTHEM TO CARRY OUT THE WORK IN ACCORDANCE WITH THE INTENT OF THE CONTRACT ANDCONSTRUCTION DOCUMENTS.5.GENERAL CONTRACTOR IS RESPONSIBLE FOR COORDINATING ALL WORK WITH ALL TRADES INORDER TO AVOID INTERFERENCE AND OMISSIONS.6.IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO NOTIFY THE ARCHITECT IN WRITING OF ANYCONFLICTS, ERRORS, AMBIGUITIES, OR DISCREPANCIES THAT THE CONTRACTOR HAS DISCOVEREDIN THE CONTRACT DOCUMENTS OR SITE CONDITIONS. THE ARCHITECT WILL ISSUE A WRITTENRESPONSE.7.GENERAL CONTRACTOR SHALL AMEND AND MAKE GOOD AT HIS OWN COST ANY DEFECTS OROTHER FAULTS IN HIS SUB-CONTRACTOR WORKMANSHIP AND/OR SUPPLIED MATERIALS.8.EACH BIDDER REPRESENTS THAT HE HAS VISITED THE SITE, PERFORMED INVESTIGATIONS ANDVERIFICATIONS AS HE DEEMS NECESSARY AND FAMILIARIZE HIMSELF WITH THE LOCAL CONDITIONSUNDER WHICH THE WORK IS TO BE PERFORMED AND WILL BE RESPONSIBLE FOR ANY AND ALLERRORS IN HIS PROPOSAL RESULTING FROM HIS FAILURE TO DO SO.9.REFER TO THE SPECIFICATIONS FOR ADDITIONAL INFORMATION.10.BID SHALL INCLUDE ALL MATERIALS, PRODUCTS, ETC. INDICATED IN THESE CONTRACT DOCUMENTS.SUBSTITUTIONS OF ANY MATERIAL, PRODUCT, ETC. IS NOT ACCEPTABLE WITHOUT WRITTENAPPROVAL FROM THE ARCHITECT AND COULD BE SUBJECT TO BID DISQUALIFICATION. REFER TOSPECIFICATIONS FOR SUBSTITUTION PROCEDURE.

9"
29"CLEARANCE AT FACE
34" MAX.LAVATORY40" MAX. TO BOTT.OF REFLECTING SURFACE

ADA TRAP GUARD

LAVATORY - MOUNTING HEIGHTSLAVATORY - FLOOR CLEARANCE
18" MIN.CL
4'-0" MIN.CLEAR FLOOR SPACE2'-6" MIN.CLEAR
33"-36" TO GRAB BAR
12"MAX.42"MIN.GRAB BAR W/BLOCKING
TOILET PAPERCOMPLY W/ ICCA117.1 604.7 ANDADA 604.7
FLOOR MOUNTED TOILET-SIDE VIEWFLOOR MOUNTED TOILET-FRONT VIEW17"-18" CL

GRAB BAR W/BLOCKINGFLUSH CONTROLSSHALL BE MOUNTEDON THE OPEN SIDE OFTHE WATER CLOSET 13 12"MIN.
44" MAX.
5'-0"
CL 5"
ADA ROOMIDENTIFICATION SIGN(1/4" THICK) - RE:3/A0.3DOOR MOUNTEDSIGN - RE: 2/A.03LATCH SIDE OFDOOR URINAL - SIDE VIEWURINAL - FRONT VIEWCLOTHES HOOK INSTALLATIONRESTROOM ACCESSIBLE SIGNAGE MIRROR
40" MAX.
17"MAX.
17"MAX.
39" MIN.41" MAX.
18" MIN19" MINTO OUTLET OF DISPENSER
1-1/2" MIN
CL
44" MAX.INSTALL HOOKINSIDE TOILETCOMPARTMENT
39" - 41"7"-9"
12" MIN24" MIN36" MIN

ONLY WHEN APPLICABLEONLY WHEN APPLICABLE

FEMININE NAPKINDISPOSAL
SOAP DISPENSER40" MAX. TO CONTROL DEVICE 6" MAX.TOE CLEARANCE17" MIN.-25" MAX.TOE CLEARANCE 9" MIN.KNEE
8" MIN.KNEE CLEARANCE11" MIN.KNEE CLEARANCE
48" MAX
5AA-404
5BA-404
40" MAX. TO OPERABLE PARTSHAND DRYER
URINAL CLEAR FLOOR ACCESS NOTE:30"X48" WHERE ONE WALL / PARTITION IS LESS THAN OREQUAL TO 24" IN DEPTH, AND 30"X48" WHERE BOTHWALLS / PARTITIONS ARE GREATER THAN 24" IN DEPTH.6" MAX19" MINTO OUTLET OF DISPENSER33"-36" TO GRAB BAR

CENTERLINE OFDOOR & SIGNCENTERLINEOF SIGN
1/4" THICK ROUNDWOMEN'S ROOM SIGNWITH GRADE 2 BRAILLE1/4" THICK ROUNDMEN'S ROOM SIGNWITH GRADE 2 BRAILLENOTE: SIGNAGE BLACK COLOR(S) AND LETTER SIZE SHALL COMPLY WITHLOCAL CODE AND ACCESSIBILITY REQUIREMENTS.

CL CL
CL 5'-0"A.F.F.

NOTE: SIGNAGE PROVIDED BY PANDA AND INSTALLED BY G.C.
48" MIN.BASELINE OFLOWESTBRAILLE CELLS60" MAX.BASELINE OFHIGHESTLINE OF RAISEDCHARACTERS -3Scale: N.T.S.INTERNATIONAL SYMBOL OF ACCESSIBILITY
-4Scale: N.T.S.TYP. TACTILE SIGN INSTALLATION
GRAB BARS:

SANITARY FACILITIES:1.ACCESSIBLE SIGN CONTAINING TACTILE CHARACTER IS PROVIDED AT DOOR, THE SIGN SHALLBE ALONGSIDE THE DOOR ON LATCH SIDE AND AT DOUBLE DOORS, THE SIGN SHALL BE RIGHTOF THE RIGHT HANDED DOOR. THE SIGN CONTAINING TACTILE CHARACTERS SHALL HAVE 18"MINIMUM BY 18" MINIMUM SPACE ON THE FLOOR CENTERED ON SIGN. THE SIGN TACTILECHARACTER SHALL BE 48" MINIMUM AND 60" MAXIMUM ABOVE FLOOR.2.CLEARANCE AROUND THE WATER CLOSET SHALL BE 60" MINIMUM MEASUREDPERPENDICULAR FROM THE SIDEWALL, 56" MINIMUM MEASURED PERPENDICULAR FROM REARWALL. FOR WALL MOUNTED FIXTURE AND 59" FOR FLOOR MOUNTED FIXTURES. NO OTHERFIXTURES OR OBSTRUCTION SHALL BE WITHIN WATER CLOSET CLEARANCE.3.WATER CLOSET COMPARTMENTS SHALL BE EQUIPPED WITH A DOOR THAT HAS ANAUTOMATIC CLOSING DEVICE, AND SHALL HAVE A CLEAR UNOBSTRUCTED OPENING WIDTH OF32-INCHES WHEN LOCATED AT THE END AND 34-INCHES WHEN LOCATED AT THE SIDE WITHTHE DOOR POSITIONED AT AN ANGLE OF 90 DEGREES FROMITS CLOSED POSITION.4.EXCEPT FOR DOOR OPENING WIDTH AND DOOR SWINGS; A CLEAR UNOBSTRUCTED ACCESSNOT LESS THAN 44-INCHES SHALL BE PROVIDED TO WATER CLOSET COMPARTMENTSDESIGNED FOR USE BY THE DISABLED. THE SPACE IMMEDIATELY IN FRONT OF A WATERCLOSET COMPARTMENT SHALL BE NOT LESS THAN 48-INCHES AS MEASURED AT RIGHTANGLES TO THE COMPARTMENT DOOR IN IT'S CLOSED POSITION.5.THE HEIGHT OF ACCESSIBLE WATER CLOSETS SHALL BE A MINIMUM OF 17-INCHES AND AMAXIMUM OF 19-INCHES MEASURED TO THE TOP OF TOILET SEAT.6.TOILET FLUSH CONTROLS SHALL BE OPERABLE WITH ONE HAND, AND SHALL NOT REQUIRETIGHT GRASPING, PINCHING, OR TWISTING OF THE WRIST. CONTROLS FOR THE FLUSH VALVESSHALL BE MOUNTED ON THE WIDE SIDE OF THE TOILET AREAS, NO MORE THAN 44-INCHESABOVE THE FLOOR. THE FORCE REQUIRED TO ACTIVATE CONTROLS SHALL BE NO GREATERTHAN 5 POUNDS.7.WHERE URINALS ARE PROVIDED, AT LEAST ONE SHALL HAVE A CLEAR SPACE 30-INCHES WIDEX 48-INCHES LONG IN FRONT OF THE URINAL.8.WHERE URINALS ARE PROVIDED, AT LEAST ONE SHALL BE THE STALL-TYPE OR THEWALL-HUNG TYPE WITH THE RIM 17" MAXIMUM ABOVE THE FINISH FLOOR. URINALS SHALL BE13-1/2" DEEP MINIMUM MEASURED FROM THE OUTER FACE OF THE URINAL RIM TO THE BACKOF THE FIXTURE.9.A CLEAR FLOOR FORWARD APPROACH, AND KNEE AND TOE CLEARANCE SHALL BE PROVIDED.A SPACE 30-INCHES MINIMUM WIDE X 48-INCHES MINIMUM LONG SHALL BE PROVIDED INFRONT OF A LAVATORY TO ALLOW A FORWARD APPROACH. ONE FULL UNOBSTRUCTED SIDEOF THE CLEAR FLOOR SHALL ADJOIN AN ACCESSIBLE ROUTE OR ADJOIN ANOTHER CLEARFLOOR SPACE. SUCH CLEAR FLOOR SPACE SHALL BE PERMITTED TO INCLUDE KNEE AND TOECLEARANCE UNDERNEATH THE LAVATORY.10.LAVATORIES SHALL BE INSTALLED WITH THE FRONT OF THE HIGHER OF THE RIM OR COUNTERSURFACE 34-INCHES MAXIMUM ABOVE THE FINISH FLOOR.11.TOE CLEARANCE: SPACE UNDER AN ELEMENT BETWEEN THE FINISH FLOOR AND 9-INCHESABOVE THE FINISH FLOOR SHALL BE CONSIDERED TOE CLEARANCE. TOE CLEARANCE SHALLEXTEND 17-INCHES MINIMUM TO 25-INCHES MAXIMUM UNDER AN ELEMENT WITH A WIDTH OF30-INCHES MINIMUM. SPACE EXTENDING GREATER THAN 6-INCHES BEYOND THE AVAILABLEKNEE CLEARANCE AT 9-INCHES ABOVE THE FINISH FLOOR SHALL NOT BE CONSIDERED TOECLEARANCE.12.KNEE CLEARANCE: SPACE UNDER AN ELEMENT BETWEEN 9-INCHES AND 27-INCHES ABOVETHE FINISH FLOOR SHALL BE CONSIDERED KNEE CLEARANCE. KNEE CLEARANCE SHALLEXTEND 25-INCHES MAXIMUM UNDER AN ELEMENT AT 9-INCHES ABOVE THE FINISH FLOORAND BE 30-INCHES WIDE MINIMUM. KNEE CLEARANCE SHALL BE 11-INCHES DEEP MINIMUM AT9-INCHES ABOVE FINISH FLOOR, AND 8-INCHES DEEP MINIMUM AT 27-INCHES ABOVE FINISHFLOOR. BETWEEN 9-INCHES AND 27-INCHES ABOVE FINISH FLOOR, THE KNEE CLEARANCESHALL BE PERMITTED TO REDUCE AT A RATE OF 1-INCH IN DEPTH FOR EACH 6-INCHES INHEIGHT.13.WATER SUPPLIES AND DRAIN PIPES BELOW LAVATORIES AND SINKS SHALL BE INSULATED OROTHERWISE CONFIGURED TO PROTECT AGAINST CONTACT PER CBC 11B-606.5 AND CPC 403.3AND SPECIFY THE PROTECTORS, INSULATORS OR BOTH SHALL COMPLY WITH ASME A112.18.9OR ASTM C1822.14.FAUCET CONTROLS AND OPERATING MECHANISMS SHALL BE OPERABLE WITH ONE HAND ANDSHALL NOT REQUIRE TIGHT GRASPING, PINCHING OR TWISTING OF THE WRIST, THE FORCEREQUIRED TO ACTIVATE OPERABLE PARTS SHALL BE 5 POUNDS MAXIMUM.LEVER-OPERATED, PUSH-TYPE AND ELECTRONICALLY CONTROLLED MECHANISMS AREEXAMPLES OF ACCEPTABLE DESIGN. HAND OPERATED METERING FAUCETS SHALL REMAINOPEN FOR 10 SECONDS MINIMUM. OPERABLE PARTS OF FAUCETS AND SOAP DISPENSERSSHALL BE LOCATED WITHIN THE REACH RANGE PERMITTED BY THE KNEE AND TOECLEARANCES PROVIDED. IN NO CASE SHALL OPERABLE PARTS BE FURTHER FROM THE FRONTEDGE OF THE LAVATORY, THAN THE DEPTH OF THE TOE CLEARANCE PROVIDED (19" MAX).

15.MIRRORS SHALL BE MOUNTED WITH THE BOTTOM REFLECTIVE SURFACE NOT MORE THAN40-INCHES FROM THE FLOOR.16.LOCATE TOWEL AND WASTE RECEPTACLES WITH ALL OPERABLE PARTS NOT MORE THAN40-INCHES FROM THE FLOOR. SANITARY NAPKIN DISPOSAL UNITS, IF PROVIDED, SHALL BEWALL MOUNTED AND LOCATED ON THE SIDEWALL BETWEEN THE REAR WALL OF THE TOILETAND THE TOILET PAPER DISPENSER, ADJACENT TO THE TOILET PAPER DISPENSER. THEDISPOSAL UNIT SHALL BE LOCATED BELOW THE GRAB BAR WITH THE OPENING OF THEDISPOSAL UNIT 19 INCHES MINIMUM ABOVE THE FINISH FLOOR PER 11B-604.7.2.17.LOCATE TOILET TISSUE DISPENSERS ON THE WALL WITHIN 7-9 INCHES IN FRONT OF THEWATER CLOSET MEASURED TO THE CENTERLINE OF THE DISPENSER. THE OUTLET (BOTTOM)OF THE TISSUE DISPENSER SHALL BE 19 INCHES MINIMUM ABOVE FINISH FLOOR, AND SHALLNOT BE LOCATED BEHIND THE GRAB BARS. DISPENSERS SHALL NOT BE OF A TYPE THATCONTROLS DELIVERY, OR DO NOT ALLOW CONTINUOUS PAPER FLOW.

18.GRAB BARS, FASTENERS AND MOUNTING DEVICES SHALL BE DESIGNED FOR 250 LBS. PERLINEAR FEET LOAD.19.GRAB BARS SHALL BE LOCATED ON EACH SIDE, OR ONE SIDE AND THE BACK OF THEPHYSICALLY DISABLED TOILET STALL OR COMPARTMENT AND SHALL BE SECURELY ATTACHED33-INCHES MINIMUM TO 36-INCHES MAXIMUM ABOVE AND PARALLEL TO THE FLOOR. VERTICALGRAB BAR SHALL BE 18-INCHES LONG, INSTALLED AT 39-INCHES TO 41-INCHES FROM THEREAR WALL AND 39-INCHES TO 41-INCHES ABOVE FINISH FLOOR.20.GRAB BARS AT THE SIDE WALL SHALL BE AT LEAST 42-INCHES LONG MINIMUM, LOCATED12-INCHES MAXIMUM FROM THE REAR WALL AND EXTENDING 54-INCHES MINIMUM FROM THEREAR WALL WITH THE FRONT END POSITIONED 24 INCHES MINIMUM IN FRONT OF THE WATERCLOSET PER 11B-604.5.1. THE REAR WALL GRAB BAR SHALL BE 36-INCHES LONG MINIMUM ANDEXTEND FROM THE CENTERLINE OF THE WATER CLOSET 12-INCHES MINIMUM ON ONE SIDEAND 24-INCHES MINIMUM ON THE OTHER SIDE PER 11B-604.5.2.21.GRAB BARS WITH CIRCULAR CROSS-SECTIONS SHALL HAVE AN OUTSIDE DIAMETER OF 1-1/4INCHES MINIMUM TO 2 INCHES MAXIMUM. GRAB BARS WITH NON-CIRCULAR CROSS SECTIONSSHALL HAVE A CROSS-SECTION DIMENSION OF 2 INCHES MAXIMUM AND A PERIMETERDIMENSION OF 4 INCHES MINIMUM AND 4.8 INCHES MAXIMUM22.IF THE GRAB BAR IS MOUNTED ADJACENT TO A WALL, THE SPACE BETWEEN THE WALL ANDTHE GRAB BAR SHALL BE 1-1/2 INCHES.23.GRAB BARS AND ANY WALL OR OTHER SURFACES ADJACENT TO GRAB BARS SHALL BE FREEOF SHARP OR ABRASIVE ELEMENTS AND SHALL HAVE ROUNDED EDGES.24.GRAB BARS SHALL NOT ROTATE WITHIN THEIR FITTINGS.25.COAT HOOKS SHALL BE LOCATED WHERE A FORWARD REACH IS UNOBSTRUCTED, THE HIGHFORWARD REACH SHALL BE 48-INCHES MAXIMUM AND THE LOW FORWARD REACH SHALL BE15-INCHES MINIMUM ABOVE THE FINISH FLOOR.26.WHERE LOCKERS ARE PROVIDED, AT LEAST ONE AND NOT LESS THAN ONE PERCENT OF ALLLOCKERS SHALL BE MADE ACCESSIBLE TO THE PHYSICALLY DISABLED. A PATH OF TRAVELNOT LESS THAN 36-INCHES IN CLEAR WIDTH SHALL BE PROVIDED TO THESE LOCKERS AND ACLEAR SPACE FOR A CIRCLE WITH DIAMETER OF 60-INCHES.

27.CONTROLS AND SWITCHES INTENDED TO BE USED BY THE OCCUPANT OF A ROOM OR AREATO CONTROL LIGHTING AND RECEPTACLE OUTLETS, APPLIANCES OR COOLING, HEATING ANDVENTILATING EQUIPMENT, SHALL COMPLY WITH SECTION 11B-308 EXCEPT THE LOW REACHSHALL BE MEASURED TO THE BOTTOM OF THE OUTLET BOX AND THE HIGH REACH SHALL BEMEASURED TO THE TOP OF THE OUTLET BOX PER 11B-308.1.1.28.ELECTRICAL RECEPTACLE OUTLETS ON BRANCH CIRCUITS OF 30 AMPERES OR LESS ANDCOMMUNICATION SYSTEM RECEPTACLES SHALL COMPLY WITH SECTION 11B-308 EXCEPT THELOW REACH SHALL BE MEASURED TO THE BOTTOM OF THE OUTLET BOX AND THE HIGHREACH SHALL BE MEASURED TO THE TOP OF THE OUTLET BOX PER 11B-308.1.2.29.THE INTERNATIONAL SYMBOL OF ACCESSIBILITY SHALL BE THE STANDARD USED TO IDENTIFYFACILITIES THAT ARE ACCESSIBLE TO AND USABLE BY PHYSICALLY DISABLED PERSONS. THESYMBOL SPECIFIED ABOVE SHALL CONSIST OF A WHITE FIGURE ON A BLUE BACKGROUND.THE BLUE SHALL BE EQUAL TO COLOR NO. 15090 IN FEDERAL STANDARD 595C -1Scale: N.T.S.STANDARD ACCESSIBLE MOUNTING HEIGHTS AND CLEARANCES ADDITIONAL REQUIREMENTS:
-2Scale: N.T.S.RESTROOM DOOR SIGNS
A0.2
-5Scale: N.T.S.RESTROOM SIGNAGE
Sheet Number:UNDER THE SUPERVISION OF:

Department of Public Works
ATTENTION IS DIRECTED TO THE POSSIBLE EXISTENCE OF UNDERGROUND FACILITIES NOTSHOWN OR IN A LOCATION DIFFERENT FROM WHAT IS SHOWN ON THE PLANS OR IN THESPECIAL PROVISIONS. THE CONTRACTOR SHALL TAKE STEPS TO ASCERTAIN THE EXACTLOCATION OF ALL UNDERGROUND FACILITIES PRIOR TO START OF WORK THAT MAYDAMAGE SUCH FACILITIES OR INTERFERE WITH THEIR SERVICES. BEFORE EXCAVATION,THE CONTRACTOR SHALL VERIFY THE LOCATION OF UNDERGROUND UTILITIES BYCONTACTING UNDERGROUND UTILITIES SERVICE ALERT AT 1 (800) 422-4133.

UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIANO.DATEBY DESCRIPTIONAPPROV.REVISIONS CITY OF MONTEBELLOSENIOR CENTER REMODEL115 S Taylor Ave, Montebello,CA 90640DESIGNED BY:DRAWN BY:CHECKED BY:DATE:iARCHiARCHiARCH

FD
FD
FACP
FACP
FACP
UP
FD
FD
WH

ACCESS PANEL

EXISTING
HVAC
EX. DR. EX. DR. EX. DR.

EX. DR.

EXIT
EX. DR.

EX. DR.

EX. DR.

Range Range
1 1
2 2
9 2
9 2
4 2
4 44
4 4
2 2
9 5
5 4
5 EXISTING

ELECTRICAL
PANEL

KITCHEN
MEN'S

RESTROOM

WOMEN'S

RESTROOM

MULTI-PURPOSE
ROOM

HALLWAY

ELECTRICAL

STORAGE

STORAGE

JANITOR

STORAGE

STORAGE

HALLWAY

STORAGE
5 5
5 5
5 5
5 2
6 6
6 6 6
66 6
6 6
6 6
6 4
4 2
6 9
9 9
9 9
5 5

HALLWAY
9 9
9 UP
FD
FD
FD
FD
FACP
FACP
FACP
21 3 421
3 4
21 3 4
21 3 4
21 3 4
21 3 4
21 3 4
21 3 4
21 3 4
21 3 421
3 4
21 3 421
3 4

EXISTING

ELECTRICAL
PANEL

KITCHEN
MEN'S

RESTROOM
MEN'S

RESTROOM

MULTI-PURPOSE
ROOM

HALLWAY

ELECTRICAL STORAGE

STORAGE

JANITOR

STORAGE

STORAGE

HALLWAY

STORAGE
SC. 1/16" : 1-0"
-
1 Scale: 3/16" = 1'-0"

DEMOLITION PLAN
-
2 Scale: 3/16" = 1'-0"

DEMOLITION REFLECTED CEILING PLAN
NOTES:

1. FOR PLUMBING FIXTURES, SEE SHEET P1.0.

2. FOR TOILET ACCESSORIES & PARTITIONS, SEE ACCESSORY SCHEDULE ON SHEET A3.2.

3. FOR FINISHES, SEE INTERIOR FINISH SCHEDULE ON SHEET A3.2.

1. REMOVE ALL EXISTING TOILET DOORS, PARTITIONS, AND MISCELLANEOUS.

2. REMOVE ALL EXISTING PLUMBING FIXTURES AND MISCELLANEOUS PER PLUMBING DRAWINGS.

3. REMOVE ALL EXISTING RESTROOM AND KITCHEN EQUIPMENT, AND MISCELLANEOUS ITEMS.

4. DEMOLISH DESIGNATED WALLS AS INDICATED WITH DASHED LINES.

5. DEMOLISH FINISH LAYER OF DESIGNATED REMAINING WALLS AS PER DEMOLITION PLANS.

6. DEMOLISH EXISTING FLOOR TILES AND MORTAR DOWN TO THE SLAB SURFACE. SAW CUT THE EXISTING SLAB FOR NEW FLOOR DRAINS.

7. REMOVE EXISTING LIGHTING FIXTURES, SWITCHES, AND ELECTRICAL OUTLETS AS PER ELECTRICAL PLANS.

8. REMOVE ALL EXISTING RESTROOM SIGNS AND ACCESSORIES.

9. REMOVE ALL DESIGNATED DOORS AND WINDOWS PER DEMOLITION PLAN. #
#

1. REMOVE ALL EXISTING CEILING GYPSUM BOARD; PREPARE THE STRUCTURE TO RECEIVE NEW CEILING SYSTEM PER CONSTRUCTION RCP PLAN.

2. REMOVE ALL EXISTING LIGHT FIXTURES AND ASSOCIATED WIRING.

3. REMOVE ALL EXISTING HVAC REGISTERS, DIFFUSERS, AND DUCTWORK TO ACCOMMODATE NEW HVAC SYSTEM INSTALLATION.

4. REMOVE ALL EXISTING EXHAUST FANS AND ASSOCIATED COMPONENTS TO RECEIVE NEW.

DEMOLITION PLAN LEGEND

EXISTING WALL TO REMAIN

DEMOLITION REFLECTED CEILING PLAN NOTES

EXISTING WALL TO DEMOLISH

EXISTING DOOR TO REMAIN

AREA OF WORK

DEMOLITION PLAN NOTES

CEILING LEGEND
(E) CEILING HEIGHTC.H.=#'-#"
GYP. BOARD CEILING TO REMOVE
A1.0
- -

DEMOLITION GENERAL NOTES

1. ALL WORK SHALL BE COORDINATED WITH THE PROJECT MANAGER AND OTHER RELEVANT

PARTIES TO ENSURE SMOOTH EXECUTION AND MINIMAL DISRUPTION TO THE SURROUNDING AREAS.

2. PROTECT EXISTING STRUCTURES, UTILITIES, AND FINISHES NOT INCLUDED IN THE RENOVATION.

3. IMPLEMENT DUST AND NOISE CONTROL MEASURES AS NEEDED TO MAINTAIN A CLEAN AND SAFE ENVIRONMENT.

4. PERFORM ALL DEMOLITION WORK IN A CAREFUL AND CONTROLLED MANNER.

5. PROPERLY DISPOSE OF ALL DEBRIS IN COMPLIANCE WITH LOCAL REGULATIONS.

6. STORE ALL CONSTRUCTION MATERIALS IN A SECURE, ORGANIZED MANNER.

7. HANDLE MATERIALS CAREFULLY TO PREVENT DAMAGE AND ENSURE THEY REMAIN IN GOOD CONDITION.

8. FOLLOW ALL SAFETY PROTOCOLS AND REGULATIONS.

9. ENSURE THAT ALL PERSONNEL ON SITE WEAR APPROPRIATE PERSONAL PROTECTIVE EQUIPMENT (PPE).

10. ALL WORK MUST COMPLY WITH RELEVANT BUILDING CODES, SAFETY STANDARDS, AND REGULATIONS.

11. OBTAIN NECESSARY PERMITS AND INSPECTIONS AS REQUIRED BY LOCAL AUTHORITIES.

12. ENSURE THAT ALL WORK MEETS INDUSTRY STANDARDS AND PROJECT SPECIFICATIONS.

13. CONDUCT REGULAR INSPECTIONS TO VERIFY THE QUALITY AND ACCURACY OF THE WORK PERFORMED.

14. MAINTAIN CLEAR COMMUNICATION WITH THE PROJECT TEAM, STAKEHOLDERS, AND CONTRACTORS.

15. REPORT ANY ISSUES, DELAYS, OR CHANGES IN THE SCOPE OF WORK IMMEDIATELY.

16. CLEAN THE JOB SITE DAILY TO ENSURE A SAFE AND ORGANIZED WORK AREA.

17. PERFORM A THOROUGH CLEANUP UPON PROJECT COMPLETION, LEAVING THE SITE IN GOOD CONDITION.

NORTH
Sheet Number:UNDER THE SUPERVISION OF:

Department of Public Works

ATTENTION IS DIRECTED TO THE POSSIBLE EXISTENCE OF UNDERGROUND FACILITIES NOT

SHOWN OR IN A LOCATION DIFFERENT FROM WHAT IS SHOWN ON THE PLANS OR IN THE SPECIAL PROVISIONS. THE CONTRACTOR SHALL TAKE STEPS TO ASCERTAIN THE EXACT

LOCATION OF ALL UNDERGROUND FACILITIES PRIOR TO START OF WORK THAT MAY DAMAGE SUCH FACILITIES OR INTERFERE WITH THEIR SERVICES. BEFORE EXCAVATION,

THE CONTRACTOR SHALL VERIFY THE LOCATION OF UNDERGROUND UTILITIES BY CONTACTING UNDERGROUND UTILITIES SERVICE ALERT AT 1 (800) 422-4133.

UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA
P.N.: 2.1000.03
NO. DATE BY DESCRIPTION APPROV.

REVISIONS

CITY OF MONTEBELLO SENIOR CENTER REMODEL
CAUTION: IF THIS SHEET IS NOT 24"x36" IT IS A REDUCED PRINT 115 S Taylor Ave, Montebello,CA 90640
DESIGNED BY:

DRAWN BY:

CHECKED BY: DATE:
iARCH
iARCH
iARCH

1TYP. 1TYP.1TYP. 1TYP.

UPUP
1TYP.
1TYP.
1TYP.
1TYP. 1TYP.
1TYP.1TYP.
2 2
222
2 2
2 2
A2.3 _ 1See Sheet
3TYP.
3TYP.
3TYP.
3TYP.
3TYP.
3TYP.
3TYP.
44TYP.4TYP.
4 4
4 443TYP.
3TYP.3TYP.
66 7
101MULTI-PURPOSE HALL
102GYM
103COMPUTER POOL
104WOMEN'S105MEN'S
106KITCHENETTE
107STORAGE
107STORAGE
108HALLWAYS
108HALLWAYS
11 12
17 4
A3.1See Sheet
17TYP.
17TYP.
9TYP.9TYP.
18 5TYP.
8TYP.
10 101010
1010 99TYP.8TYP.10 9TYP.
9TYP.
9TYP.
5TYP.
5TYP.
5TYP.UP
-1Scale: 3/16" = 1'-0"CONSTRUCTION PLAN -2Scale: 3/16" = 1'-0"CONSTRUCTION CEILING PLAN Sheet Number:UNDER THE SUPERVISION OF:

Department of Public Works
ATTENTION IS DIRECTED TO THE POSSIBLE EXISTENCE OF UNDERGROUND FACILITIES NOTSHOWN OR IN A LOCATION DIFFERENT FROM WHAT IS SHOWN ON THE PLANS OR IN THESPECIAL PROVISIONS. THE CONTRACTOR SHALL TAKE STEPS TO ASCERTAIN THE EXACTLOCATION OF ALL UNDERGROUND FACILITIES PRIOR TO START OF WORK THAT MAYDAMAGE SUCH FACILITIES OR INTERFERE WITH THEIR SERVICES. BEFORE EXCAVATION,THE CONTRACTOR SHALL VERIFY THE LOCATION OF UNDERGROUND UTILITIES BYCONTACTING UNDERGROUND UTILITIES SERVICE ALERT AT 1 (800) 422-4133.

UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA
P.N.: 2.1000.03
NO.DATEBY DESCRIPTIONAPPROV.REVISIONS

CITY OF MONTEBELLOSENIOR CENTER REMODEL
CAUTION: IF THIS SHEET IS NOT 24"x36" IT IS A REDUCED PRINT 115 S Taylor Ave, Montebello,CA 90640DESIGNED BY:DRAWN BY:CHECKED BY:DATE:iARCHiARCHiARCH SC. 1/16" : 1-0"
NOTES:1.FOR PLUMBING FIXTURES, SEE SHEET P1.0.2.FOR TOILET ACCESSORIES & PARTITIONS, SEE ACCESSORY SCHEDULE ON SHEET A3.2.3.FOR FINISHES, SEE INTERIOR FINISH SCHEDULE ON SHEET A3.2. #
#

CONSTRUCTION PLAN LEGENDEXISTING WALLS - TO REMAIN

REFLECTED CEILING PLAN NOTES

NEW DRYWALLSAREA OF WORK

CONSTRUCTION PLAN NOTES
CONSTRUCTION CEILING LEGEND(E) CEILING HEIGHTC.H.=#'-#"(N) GYP. BOARD CEILINGLED CEILING MOUNTED LIGHTCEILING MOUNTED EXHAUST FAN

1.PATCH AND REPAIR EXISTING CEILING ASSEMBLY AS REQUIRED.2.INSTALL NEW GYPSUM BOARD CEILING PER CONSTRUCTION PLAN, APPLY JOINTCOMPOUND, SAND, PREPARE FOR FINISHES. PAINT NEW CEILING AS SPECIFIED.3.FURNISH AND INSTALL ALL NEW LIGHTING FIXTURES, HVAC DIFFUSERS AND OTHER CEILINGELEMENTS, PER ELECTRICAL, RCP AND MECHANICAL DRAWINGS.4.INSTALL NEW HVAC REGISTERS, DIFFUSERS, AND DUCTWORK; INSTALL NEW EXHAUST FANSWITH ASSOCIATED WIRING; AND ENSURE PROPER INTEGRATION AS PER MECHANICAL,ELECTRICAL, AND CONSTRUCTION PLANS.

1.CONSTRUCT NEW INTERIOR WALLS AS INDICATED WITH HATCH LINES, PER CONSTRUCTION ANDSTRUCTURAL PLANS. ENSURE ALL WORK MEETS DESIGN SPECIFICATIONS AND CODE REQUIREMENTS.2.FURNISH AND INSTALL ALL NEW FLOORING FINISHES PER FINISH SCHEDULE.3.PATCH AND REPAIR ALL EXISTING LOOSE AND FLAKING INTERIOR DAMAGED WALLS, RE-PAINT TOMATCH EXISTING, PER FINISH SCHEDULE.4.FURNISH AND INSTALL ALL NEW DOORS PER DOOR SCHEDULE AND MANUFACTURE SPECIFICATIONS.5.FURNISH AND INSTALL ALL NEW WINDOWS PER WINDOW SCHEDULE AND MANUFACTURESPECIFICATIONS.6.FURNISH AND INSTALL LOCKERS PER MANUFACTURE SPECIFICATION.7.FURNISH AND INSTALL FILTERED DRINKING FOUNTAIN PER SPECIFICATION.8.FURNISH AND INSTALL ALL NEW RESTROOM PARTITIONS, DOORS MISCELLANEOUS PERCONSTRUCTION PLAN.9.FURNISH AND INSTALL WALL TILES PER INTERIOR WALL VIEWS & FINISH SCHEDULE.10.FURNISH AND INSTALL ALL NEW RESTROOM EQUIPMENT AND MISCELLANEOUS ITEMS PERCONSTRUCTION PLAN & EQUIPMENT SCHEDULE AND MANUFACTURE SPECIFICATION.11.FURNISH AND INSTALL KITCHEN BASE AND UPPER CABINETS AND APPLIANCES PER CONSTRUCTIONPLAN & FINISH SCHEDULE AND MANUFACTURE SPECIFICATION.12.FURNISH AND INSTALL KITCHEN SERVING COUNTER TOP PER ENLARGEMENT PLAN.13.FURNISH AND INSTALL PLUMBING & ELECTRICAL FIXTURES AND MISCELLANEOUS PER M&E PLANS.14.FURNISH AND INSTALL INTERNATIONAL RESTROOM SIGNS.15.FURNISH AND INSTALL ACCESSIBLE INTERNATIONAL AND DIRECTIONAL SIGNS RESTROOM ANDINTERIOR SIGNS PER SHEET A0.2.16.REVISE DOOR SWING TO OPEN INWARD. REPAIR ANY WALL DAMAGE CAUSED BY MODIFICATION ANDREPAINT TO MATCH EXISTING FINISH.17.FURNISH AND INSTALL MIRROR PER MANUFACTURE'S SPECIFICATIONS AS INDICATED IN SHEET A3.2.18.FURNISH AND PLACE TWO FLOWER POTS.

NEW WET WALL
FLOOR & REFLECTED CEILING PLANSA1.1- -
NOTES:MAINTAIN THE CEILING HEIGHT AS HIGH AS POSSIBLE AFTER ACCOMMODATING MECHANICALINSTALLATIONS.

CONSTRUCTION GENERAL NOTES1.ALL WORK SHALL BE COORDINATED WITH THE PROJECT MANAGER AND OTHER RELEVANTPARTIES TO ENSURE SMOOTH EXECUTION AND MINIMAL DISRUPTION TO THE SURROUNDINGAREAS.2.ALL WORK SHALL COMPLY WITH THE APPROVED CONSTRUCTION DOCUMENTS,SPECIFICATIONS, AND APPLICABLE CODES AND REGULATIONS. IMPLEMENT DUST AND NOISECONTROL MEASURES AS NEEDED TO MAINTAIN A CLEAN AND SAFE ENVIRONMENT.3.ALL CONSTRUCTION ACTIVITIES MUST COMPLY WITH THE LATEST VERSION OF THE LOCALBUILDING CODES, FIRE CODES, ADA (AMERICANS WITH DISABILITIES ACT) STANDARDS, ANDANY OTHER RELEVANT REGULATIONS.PROPERLY DISPOSE OF ALL DEBRIS IN COMPLIANCEWITH LOCAL REGULATIONS.4.ALL MATERIALS AND INSTALLATIONS MUST MEET INDUSTRY STANDARDS, INCLUDING ASTM(AMERICAN SOCIETY FOR TESTING AND MATERIALS) AND ANSI (AMERICAN NATIONALSTANDARDS INSTITUTE) GUIDELINES. HANDLE MATERIALS CAREFULLY TO PREVENT DAMAGEAND ENSURE THEY REMAIN IN GOOD CONDITION.5.FOLLOW ALL SAFETY PROTOCOLS AND REGULATIONS.6.ENSURE THAT ALL PERSONNEL ON SITE WEAR APPROPRIATE PERSONAL PROTECTIVEEQUIPMENT (PPE).7.COORDINATE WITH THE CITY'S REPRESENTATIVES REGARDING CONSTRUCTION SCHEDULE,ACCESS, AND ANY OTHER REQUIREMENTS TO MINIMIZE DISRUPTION TO THE OPERATIONS OFCITY HALL. COORDINATE WITH CITY HALL PERSONNEL FOR NOISE CONTROL ANDSCHEDULING TO MINIMIZE DISRUPTIONS TO NORMAL OPERATIONS. CONDUCT REGULARINSPECTIONS TO VERIFY THE QUALITY AND ACCURACY OF THE WORK PERFORMED.8.VERIFY THAT ALL ELECTRICAL INSTALLATIONS MEET CODE REQUIREMENTS, INCLUDINGPROPER GROUNDING AND CONNECTIONS.REPORT ANY ISSUES, DELAYS, OR CHANGES IN THESCOPE OF WORK IMMEDIATELY.9.CLEAN THE JOB SITE DAILY TO ENSURE A SAFE AND ORGANIZED WORK AREA.10.SUBMIT ALL MANUFACTURER WARRANTIES FOR INSTALLED PRODUCTS AND SYSTEMS TO THECITY HALL REPRESENTATIVES.11.INSTALL NEW REQUIRED CEILING FRAMING, PROVIDE SUPPORT FOR HVAC, LIGHTING, ANDOTHER SYSTEMS, AND ENSURE COMPLIANCE WITH STRUCTURAL AND CONSTRUCTION PLANS.

NORTH(N) RECESSED LED 2'X4' LIGHTING