Agenda packet, regular meeting — Moreno Valley City Council, June 20, 2023 (part 5 of 7)

Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
Key Personnel
Steve Loriso, PE, QSD/QSP
Program Manager
Organization Chart and Resumes
Your primary point of contact is Steve Loriso, PE, QSD/QSP, our assigned Program Manager . Steve will be Moreno Valley’s day-to-day contact and will see that all resources are allocated to your projects as needed, serve as part of our QA/QC team, and will be available for requested meetings with the City. Steve’s resume and work experience, along with that of the other key personnel, appear in the following pages.

Desiree Flores, PE
Senior Engineer
Derek Wieske, PE
Senior Engineer
Michael Myers, PE
Senior Engineer
Tim Jonasson, PE
Principal-in-Charge
Carolina Fernandez, EIT
Assistant Program
Manager
Additional Staff
Available As Needed
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Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
Detail Regarding the Team
Steve Loriso, PE, QSD/QSP
Program Manager
Steve has more than 25 years of design, CIP program management, design management, plan review, NPDES/water quality compliance, and construction management experience of municipal public improvement projects. Types of projects include roads, drainage, water, sewer, traffic, grading, and parking lots. Steve has managed the implementation of the Municipal Separate Storm Sewer System (MS4) Permit for various municipalities, performed review of compliance documents for private and public developments, acted as the owner’s representative and liaison between design teams and general contractors on facility and infrastructure construction projects.

Steve has served as City Engineer/Director of Public Works for several cities throughout Southern California.

SELECTED PROJECT EXPERIENCE
Z City Engineer, City of Hemet
City Engineer overseeing land development management, CIP project management, quality assurance/quality control, and construction management to help manage land development projects and prioritize and program CIP road and drainage projects involving a large backlog that needs to be expedited through design and construction.

Z Program Management, Cities of Hemet and Lake Elsinore CIP management, land development management, project management, quality assurance/quality control, and construction management to help prioritize and program of CIP road and drainage projects involving a large backlog that needs to be expedited through design and construction.

Z Civil / LID / WQMP Plan Check, Cities of Jurupa Valley, Pomona, Hemet, San Gabriel, Claremont, Monrovia, Bradbury, Norco, Chino, and Banning; County of Orange
Project Manager for the review of grading, water, sewer, drainage, street, traffic, and Stormwater Urban Mitigation Plans (SUSMPs)/Water Quality Management Plans (WQMPs) associated with residential, mixed-use, and commercial projects/ developments.

Z Municipal Engineering, City of Jurupa Valley
City Engineer responsible for managing City’s Capital Improvement budget, plan checking of land development projects, overseeing the design and construction of all capital projects, facilitating the MS4 Permit and stormwater quality compliance requirements, and grant writing/administration. Some design projects have involved improvements to arterials/corridors and incorporation of Complete Streets elements.

Coordinated the design and construction of Jurupa Community Services District $60 million water and sewer CIP Program, comprised mostly of water and sewer pipeline (new and replacement) within the City right-of-way. Project Manager for design and construction of nearly $750K worth of drainage improvements.

EXPERIENCE
25 Years

EDUCATION
BS, Civil Engineer

REGISTRATION /

LICENSE
Registered Civil Engineer,
CA #64701
Qualified SWPPP
Developer/Practitioner
(QSD/QSP), CA #00503
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Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
Carolina Fernandez, EIT
Assistant Program Manager
Carolina brings diverse engineering, sustainability, grant application, labor compliance, and building and safety support services to public agencies. She has working knowledge of both AutoCAD and MicroStation. A member of the American Society of Civil Engineers, Carolina is bi-lingual (Spanish / English). For more than three years, Carolina has served the City of Moreno Valley in various capacities, including transportation planning and plan review for land development services.

In addition, she has supervised the land development daily activities, such as overall project requirements, conditions of approval, and mitigation measures. Carolina has coordinated with inspectors for work performed and assessed field modifications. She has also reviewed encroachment permits, approved and released bonds, reviewed survey application reviews, and coordinated with other public agencies present and future City work/projects, including cooperative agreements.

SELECTED PROJECT EXPERIENCE
Z Land Development Support, City of Palm Desert
Carolina has served as an Associate Engineer providing engineering support services including reviewing development applications, conditions of approval, mitigation measures, and counter support.

Z Land Development/Public Works/Engineering Support, City of Beaumont Associate Engineer responsible for managing the development review process through Engineering. This involved performing the review of applications, coordinating with future developers, and drafting the conditions of approval for the Engineering/Public Works department. Supervised the plan check process for the Engineering Department and coordinated with the reviewers for compliance with project requirements.

Supervised the land development daily activities, such as overall project requirements, conditions of approval, and mitigation measures. Coordinated with inspectors for work performed and reviewed field modifications. Reviewed encroachment permits. Approved and released bonds. Reviewed survey application reviews. Coordinated with other public agencies present and future City work/projects, including cooperative agreements.

Prepared grant applications for City projects. Drafted the City’s 5-year CIP with the City Engineer. Worked on obtaining different funding sources for City projects (ATP , CDBG, MRMA, etc.)
Z Land Development Plan Review/Transportation Planning, City of Moreno Valley Carolina provided plan check review services of various infrastructure plans associated with land development projects for the City of Moreno Valley, working directly with their public works department for reviewing development applications, conditions of approval, mitigation measures, and counter support.

Since April 2020, Carolina has provided transportation planning/engineering services to the Transportation Engineering Division in both the entitlement and plan check process.

She was onsite and provided hands-on review of planning applications, landscape plans, and civil plan checks through October 2020; and moved into an offsite support position starting January 2021.

EXPERIENCE
9 Years

EDUCATION
BS, Civil Engineer

REGISTRATION /

LICENSE
Engineer-in-Training, CA
#156004
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Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
Michael Myers, PE
Senior Engineer
Mike has more than 40 years of public sector engineering experience. He possesses extensive project design and construction management knowledge coupled with strong interpersonal communication skills. Agencies served include many in Los Angeles, San Bernardino and Riverside Counties including Moreno Valley. Mike has served as a Senior Project/Program Manager handling a broad range of municipal consulting services (federal grant and local agency funding, CIP project design and public contract procurement management, improvement plan and subdivision map review, assessment district formation and engineering, pavement management programs, and construction management) for 30+ years in Riverside County. Mike’s experiences include a wide variety of civil project types, including road widening, including right-of-way acquisition, pavement rehabilitation (various strategies, such as slurry seal, CIR, PCC FDR and ARHM), and wet utilities (sewer, water, and storm drain) throughout Southern California.

SELECTED PROJECT EXPERIENCE
Z On-Site Project Management Staff Augmentation, City of Moreno Valley Consultant Project Manager responsible for full range of CIP project delivery responsibilities. These included capital project identification, scope definition and initial budget estimates for various annual and 5-year capital program projects; identification of and application for various alternate local, State and Federal funding sources; preparation of scopes of services, solicitation of proposals, and selection of consultants for project design, survey, inspection and construction management; monitoring design consultant’s progress including consultants monthly invoices, review of progress submittals of improvement plans, and value engineering; processing CEQA and NEPA environmental documentation; utility coordination; plan review; and bid processing.

Relevant projects include: Graham Street Overcrossing SR-60, Reche Vista Drive Realignment, Perris Boulevard Widening, Lasselle Street Widening, and Box Springs Mutual Water Company Master Plan.

Z On-Site Project Management Staff Augmentation, City of Jurupa Valley Deputy/Assistant City Engineer, City Surveyor, CIP Manager past 9 ½ years, providing a full range of professional City Engineering services for a diverse community of about 45 square miles and population of 100,000+ with over 400 miles of maintained streets. Services include: City’s Project Manager for Jurupa Road/UPRR Grade Separation Project, Coordination and participation in a diverse range of activities with Riverside County, City’s Project Manager and facilitated MOU with UPRR and GO-88B with CPUC, Development, budgeting, administration, and management of City’s initial capital improvement program, Design of pavement rehabilitation projects, Design oversight and construction management of drainage, water, sewer, and roadway widening and Beach Avenue Storm Drain Improvements.

Z City Surveyor/Acting City Surveyor, Cities of Pomona, Moreno Valley, and Jurupa Valley
City Surveyor coordinating office / field surveying and mapping services. As a pre-1982 civil engineer Mike is authorized by law to review and approve subdivision maps, legal descriptions and address property boundary related issues.

EXPERIENCE
40 Years

EDUCATION
BS, Civil Engineer

REGISTRATION /

LICENSE
Registered Civil Engineer,
CA #30702
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Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
Desiree Flores, PE
Senior Engineer
A multi-talented and bilingual licensed civil engineer, Desiree has more than eight years of comprehensive experience providing engineering support in planning development reviews, plan review for grading and building permits, Capital Improvement Program (CIP) management and design, and structural and civil design for residential and commercial projects. Her support has included preparation of conditions of approval, meeting with developers; assistance with special assessment districts; coordination with Caltrans, Federal Emergency Management Agency (FEMA), and Union Pacific Railroad (UPRR) for special permits; review of engineering technical reports and documents; review and preparation of grading, drainage, and erosion control plans including Low Impact Development (LID) to comply with National Pollutant Discharge Elimination System (NPDES) regulations; and construction drawing review and preparation of plans for the Building and Safety Department. Desiree’s background in design, sound engineering practice, constant attention to detail, and effective communication and coordination with multidisciplinary stakeholders has made her a pivotal player for the municipalities she supports.

Desiree has provided land development engineering support and has served as a liaison for various cities including the Cities of Jurupa Valley, Hemet, Pomona, Palos Verdes Estates, Claremont, and Pico Rivera.

SELECTED PROJECT EXPERIENCE
Z Emerald Ridge North (Residential Subdivision), City of Jurupa Valley Desiree coordinated with stakeholders such as UPRR, conducted study sessions, reviewed technical engineering reports and civil plans, reviewed tentative tract maps, and prepared Conditions of Approval. She successfully computed fair contribution amounts for traffic mitigation measures, so that all parties involved in a project were satisfied with the outcome.

Z Appaloosa Springs (Residential Subdivision), City of Jurupa Valley Desiree coordinated with FEMA for floodplain development, reviewed engineering technical reports and civil plans, reviewed traffic circle design and vertical alignment study and tentative financing maps. In addition, she prepared conditions of approval, and assisted with the establishment of a community facilities district.

Z Fiber Optic Master Plan, City of Pico Rivera
As part of public outreach, Desiree translated community surveys for the City’s Fiber Optic Master Plan from English to Spanish, and conducted public workshops.

IN addition, she assisted in the analysis of data to asses broadband needs and opportunities within the City.

Z Pedestrian Bridge for Horseshoe Lake Park, City of Jurupa Valley Desiree worked closely with the Jurupa Area Recreation & Park District (JARPD) to coordinate for a new pedestrian bridge in an upcoming park in the City. She also provided technical plan review of the constructions drawings and construction management support during the final phase of the pedestrian bridge’s construction.

EXPERIENCE
8 Years

EDUCATION
MS, Civil Engineering
BS, Civil Engineering

REGISTRATION /

LICENSE
Professional Engineer, CA
#89868
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Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
Derek Wieske, PE
Senior Engineer
Derek has more than 30 years of land development review and civil engineering experience, including project management, planning, design, construction inspection, and construction contract administration. As a former public works official and City Engineer, Derek has gained a strong understanding of the importance of high-quality plans and specifications in processing land development projects and in the delivery of a successful capital improvement project, as well as an appreciation for the importance of the needs of each particular community.

Derek has provided city engineering and plan check services, including serving as the City Engineer or Director of Public Works, for various communities throughout Southern California including the Cities of Hemet, Desert Hot Springs, Jurupa Valley, Upland, Victorville, Fullerton, Rancho Santa Margarita, Temecula, and Corona.

SELECTED PROJECT EXPERIENCE
Z Director of Public Works/City Engineer, City of Rancho Santa Margarita Managed public works department, responsible for engineering, traffic operations, GIS, stormwater quality program, solid waste program, and maintenance of municipal services, including streets, storm drains, and traffic signals. Developed and oversaw implementation of annual capital improvement program, which typically included 15 major public works projects each year. Worked closely with Finance Department on User Fee Study to update public works fees. Updated Pavement Management Program. Wrote staff reports to City Council, and attended City Council meetings. Developed annual operating budget, and successfully reduced department expenses, and increased revenues, to deliver higher quality service with significantly reduced budget within 18 months.

Z Principal Civil Engineer (Acting City Engineer), City of Fullerton Served as Acting Deputy Public Works Director/City Engineer, responsible for the Engineering Division, which oversaw implementation of City’s Capital Improvement Program. Provide strategic direction for Division staff to better align services with the overall mission of the Department and City Council. Also oversaw General Engineering Services Division, which included Traffic Engineering, NPDES Stormwater Program, and Development Services. Drafted conditions of approval for wide variety of development projects and work with developers from entitlement phase through final construction, including residential, commercial and industrial projects. Developed first Citywide open access fiber network installation in State of California. Reviewed work of outside design consultants to ensure designs meet City’s design standards. Also served as project manager on historic renovation project.

Z Director of Public Works/City Engineer, City of Los Alamitos Plan Check, City of Desert Hot Springs
Managed department of 15 staff, responsible for engineering and maintenance of municipal services, including streets, storm drains, parks, and traffic signals. Prepared annual capital improvement program, and sought out and obtained grant funding for projects with funding shortfalls. Worked with OCTA to develop various transit concepts.

Worked closely with Golden State Water Company on wide variety of water improvements.

Served as project manager on major capital projects. Worked with regional water agency to identify major recycled water infrastructure needs. Managed utility undergrounding project. Prepared and monitored department operating budget. Represented City on major regional transportation efforts. Regularly attended City Council meetings.

EXPERIENCE
30+ Years

EDUCATION
MS, Civil Engineering
Master of Business
Administration
BS, Civil Engnineering

REGISTRATION / LICENSE
Registered Civil Engineer,
CA #49872
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Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
Per the RFP , this information has been provided under a separate cover. Please refer to HR Green’s Proposal Cost to City of Moreno Valley for Professional Services for Senior Engineer Consultant.

The remainder of this page has been left intentionally blank.

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Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
Attachment A: Required Response Template
HR Green Pacific, Inc.
(Bidder’s Company Name)
Instructions:

Prospective proposers must provide the information requested below and include it in their proposal. City has provided the form as a separate Word document for bidder’s use.

Use this form or copy and paste it into your own document; in either case, please provide your responses under each of the number points. Do not omit or renumber any sections. Refer to attached documents sparingly and only as necessary; and ensure that any documents referred to are numbered according to the outline below.

I. Company Information: Name, Contacts, History, Scope of Services Please provide the following information about your company:

A. Your company’s full legal name, address, phone, fax, email, website.

HR Green Pacific, Inc.
1260 Corona Pointe Court, Suite 305 I Corona, CA 92879
P: 855.900.4742 F: 713.965.0044
E: [email protected] W: www.hrgreen.com
B. Prior company names (if any) and years in business; mergers, buyouts, etc.

HR Green California, Inc. In business for 110 years.

C. Organizational structure (i.e. corp., LLC, sole proprietorship, etc.).

Corporation
D. Names and titles of the principal owner(s).

HR Green is an employee-owned company. Some of our corporate officers include: Richard White, President; Michelle Byard, Chief Financial officer/Treasurer; and Tim Hartnett, Vice President
E. Person(s) authorized to make commitments for your company.

Tim Hartnett, Vice President, is authorized to make commitments for the company.

F. Company history, experience, years in business for current company name.

Founded in 1913, and celebrating 110 years of continuous service, HR Green ranks among ENR’s Top 500 Design Firms (#162 in 2022) in the United States. HR Green Pacific, Inc. was incorporated in 2017 as part of HR Green, Inc.

G. Annual company revenues for the last three fiscal years. 2020 $105,240,616
2021 $101,759,868
2022 $130,286,193
Note: The revenues above are associated with Green Companies, Inc of which HR Green Pacific, Inc. is associated.

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Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
H. Tax ID number.
82-1518456
I. The complete scope of services offered by your company.

Staff augmentation including a Senior Engineering Consultant Services to manage, oversee, evaluate, monitor, and participate in the conduct of multiple complex land development projects. In addition, HR Green provides WQMP review, civil/building plan review, staff augmentation, 5G/small cell review, staff augmentation, Building & Safety, code enforcement, design engineering, project/program management, construction management, inspection, grant funding, broadband and fiber, organizational/operational audits, asset management, GIS, and virtual city.

J. The number of clients (including governmental) served in past and present.

HR Green has served thousands of clients throughout the country, including more than 60 public agencies in Southern California, including currently serving the City of Moreno Valley, and neighbors in the Cities of Hemet, Jurupa Valley, Redlands, and many others throughout the County of Riverside.

K. Special qualifications, training, credentials, recognition, or awards.

Our suggested team consists of registered California Professional Engineers, project managers and program managers with the experience and knowledge to meet and exceed the City of Moreno Valley’s needs. In addition, our team includes certified water quality professionals (QSD, QSP, CISEC, CESSWI). We are very familiar with Moreno Valley’s Accela Civic Platform (ACP) with Digital Plan Room (DPR) by virtue of providing a full range of civil, transportation, and WQMP plan review services to the City since 2017. Our staff members also bring a successful 20+ year track record electronically reviewing plans, studies, and reports to create a paperless solution that accelerates reviews and approvals.

This includes customizing, beta testing, and implementing Accela with L. Contracts terminated for cause, pending litigation or legal issues.

None.

II. Resources: Staffing, Facilities, Equipment
Provide the following information relative to required services:

A. Names and titles of key management personnel. If proposer is selected, no change in key management personnel shall be made without written request by Consultant and approval by City.

Steve Loriso, PE, QSD/QSP – Program Manager
Carolina Fernandez, EIT – Assistant Program Manager
Tim Jonasson, PE – Principal-in-Charge
B. Team to be assigned for these services.

Michael Myers, PE – Engineer
Desiree Flores, PE – Engineer
Derek Wieske, PE – Engineer
C. Qualifications of specific individuals who will work on the project.

Additional information on each team member has been provided as part of C.

Section 3: Professional Team Assignments.

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Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
Steve Loriso, PE, QSD/QSP
Steve has more than 25 years of design, CIP program management, design management, plan review, NPDES/water quality compliance, and construction management experience of municipal public improvement projects. Types of projects include roads, drainage, water, sewer, traffic, grading, and parking lots. Steve has managed the implementation of the Municipal Separate Storm Sewer System (MS4) Permit for various municipalities, performed review of compliance documents for private and public developments, acted as the owner’s representative and liaison between design teams and general contractors on facility and infrastructure construction projects.

Steve has served as City Engineer/Director of Public Works for several cities throughout Southern California.

Carolina Fernandez, EIT
Carolina brings diverse engineering, sustainability, grant application, labor compliance, and building and safety support services to public agencies. She has working knowledge of both AutoCAD and MicroStation. A member of the American Society of Civil Engineers, Carolina is bi-lingual (Spanish / English). For more than three years, Carolina has served the City of Moreno Valley in various capacities, including transportation planning and plan review for land development services.

Throughout her career, Carolina has provided various municipalities with plan check review services for numerous infrastructure plans associated with land development, including projects for the City of Moreno Valley. In this capacity, she has worked directly with public works departments to review development applications, conditions of approval, mitigation measures, and provided counter support. In addition, she has supervised the land development daily activities, such as overall project requirements, conditions of approval, and mitigation measures. Carolina has coordinated with inspectors for work performed and assessed field modifications. She has also reviewed encroachment permits, approved and released bonds, reviewed survey application reviews, and coordinated with other public agencies present and future City work/projects, including cooperative agreements.

Michael Myers, PE
Mike has more than 40 years of public sector engineering experience. He possesses extensive project design and construction management knowledge coupled with strong interpersonal communication skills. Agencies served include many in Los Angeles, San Bernardino and Riverside Counties including Moreno Valley. Mike has served as a Senior Project/Program Manager handling a broad range of municipal consulting services (federal grant and local agency funding, CIP project design and public contract procurement management, improvement plan and subdivision map review, assessment district formation and engineering, pavement management programs, and construction management) for 30+ years in Riverside County. Mike’s experiences include a wide variety of civil project types, including road widening, including right-of-way acquisition, pavement rehabilitation (various strategies, such as slurry seal, CIR, PCC FDR and ARHM), and wet utilities (sewer, water, and storm drain) throughout Southern California.

Desiree Flores, PE
A multi-talented and bilingual licensed civil engineer, Desiree has more than eight years of comprehensive experience providing engineering support in planning development reviews, plan review for grading and building permits, Capital Improvement Program (CIP) management and design, and structural and civil design for residential and commercial projects. Her support has included preparation of conditions of approval, meeting with developers; assistance with special assessment districts; coordination with Caltrans, Federal Emergency Management Agency (FEMA), and Union Pacific Railroad (UPRR) for A.16.b
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Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
special permits; review of engineering technical reports and documents; review and preparation of grading, drainage, and erosion control plans including Low Impact Development (LID) to comply with National Pollutant Discharge Elimination System (NPDES) regulations; and construction drawing review and preparation of plans for the Building and Safety Department. Desiree’s background in design, sound engineering practice, constant attention to detail, and effective communication and coordination with multidisciplinary stakeholders has made her a pivotal player for the municipalities she supports.

Derek Wieske, PE
Derek has more than 30 years of land development review and civil engineering experience, including project management, planning, design, construction inspection, and construction contract administration. As a former public works official and City Engineer, Derek has gained a strong understanding of the importance of high-quality plans and specifications in processing land development projects and in the delivery of a successful capital improvement project, as well as an appreciation for the importance of the needs of each particular community.

D. Amount of time and involvement of key personnel who will be involved in respective portions of the project.

The staffing availability listed below is intended to identify a full time equivalent of staff to work on City projects. Adjustments to staffing availability is possible upon discussion with City staff.

Steve Loriso, PE, QSD/QSP – Program Manager (5%)
Carolina Fernandez, EIT – Assistant Program Manager (10%) Michael Myers, PE – Senior Engineer (35%)
Desiree Flores, PE – Senior Engineer (35%)
Derek Wieske, PE – Senior Engineer (35%)
E. Resumes of all team members; provide only names and titles only; attach current resumes to proposal.

Steve Loriso, PE, QSD/QSP – Program Manager
Carolina Fernandez, EIT – Assistant Program Manager
Tim Jonasson, PE – Principal-in-Charge
Michael Myers, PE – Senior Engineer
Desiree Flores, PE – Senior Engineer
Derek Wieske, PE – Senior Engineer
F. Current number of employees: full-time and part-time employees.

Full-Time: 650+ Part-Time: 72
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Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
G. Annual turnover rate of staff.

Involuntary: 2.5% Voluntary: 11.7%
H. Names and details of any subconsultants you propose to use for our contract. If proposer is selected, no change in subconsultants shall be made without written request by Consultant and approval by City.

No subconsultants will be used.

I. Facilities that would be utilized to perform the required work.

All work will be completed and coordinated from our corporate headquarters in Corona.

We will use a digital platform and City’s system (Accela Civic Platform with Digital Plan Room) to streamline reviews/approvals and minimize rechecks. Our core staff is available to come to the City or visit the project sites, as needed.

J. Equipment that would be utilized to perform the required work.

We will use a digital platform and City’s system (Accela Civic Platform with Digital Plan Room) to streamline reviews/approvals and minimize rechecks.

III. Required Services: Meeting or Bettering these Requirements Provide the following information relative to required services:

A. Ability to perform specific tasks as outlined in the RFP.

HR Green has been providing onsite and remote staff augmentation including the full range of senior and staff engineers for land development management role for local agencies in southern California and within Riverside County for over 10 years. Our staff has served in the following roles – Deputy City Manager, City Engineer, City Surveyor, the full range of senior and staff engineers, in engineering technician and administrative roles, land development and public works inspectors, Capital Improvement Program and Project managers, MS4 program managers, permit technician, and numerous other roles in municipal government. Our proposed staff are professionals with strong background and experience working on behalf of municipalities in the engineering and public works departments.

B. Reasonableness of your fee to do the work.

HR Green is notable for providing high quality review and timely response to all project assignments with staff properly experienced, appropriately trained, and highly qualified.

The rate for proposed staff is provided in the Cost Proposal. HR Green ensures a comprehensive and proactive approach to project management and ensures that timely response and updates to stakeholders is provided.

C. Current resources to meet or better all task and timeline requirements herein.

HR Green staff is comprised of various members at different stages of their professional careers, which allows us to fulfill diverse roles and provide a variety of services commensurate with the assignment. We are proposing 3 licensed civil engineers, one of whom is qualified to provide surveying and mapping services, as our key staff to provide the required services. We have support staff ready to provide additional resources to the key staff in the event a deadline, task complexity, or as task particulars require. We understand the City’s requirement to obtain approval for their involvement.

D. Additional resources that might be needed to meet or better all task and timeline requirements of this request.

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Z City of Moreno Valley
If needed, HR Green is able to provide someone in the role of project coordinator and engineering technician to verify completeness of document packages as they are submitted and facilitate clearer communication among the City, developer, and HR Green staff. Our technicians have years of experience working with other City departments, developers, property owners, architects, engineers, and other professionals involved in the land development project approval process.

E. How quickly could you provide additional, extra trained staff if requested by City for additional work beyond the original scope of services? HR Green can have civil plan review staff available within 24 hours of the request. For additional on-site staffing needs, HR Green is able to provide response to the City within 3 business days with a list of available staff to support the City.

F. How quickly can you begin providing services if awarded the contract? HR Green staff is committed to providing support immediately after award of the contract and requisite authorization to proceed is provided.

G. Details of any improvement or upgrades your firm has designed or implemented.

HR Green’s team takes a very proactive, customer-centric approach not only in its work, but in communicating with the City staff and applicants. Recognizing the need for quality public records our comments and other communications are detailed, timely and thorough. When conducting meetings or otherwise requested we can prepare the agenda, conduct the meeting, and provide meeting minutes and action items. Our staff has helped establish land development project review processes and procedures in other public agencies. We have assisted to implement Accela software in other public agencies and transition their application, permitting and review processes into a digital platform.

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IV. Demonstrated and Technical Experience
Please describe your company’s:

A. Demonstrated record of success on work previously performed.

HR Green has been providing staff augmentation services including land development engineering services since our inception. Our staff are involved in projects during pre- application stage, entitlement, civil plan check, permitting, construction, and project close- outs. When deadlines are attached (i.e. project review and plan check) we have maintained a 98% success rate in meeting or beating turnaround review requirements. We are able to meet or exceed expectations by managing our company resources, assigning adequate and trained support staff, and ensuring our internal quality control component is factored into our turnaround time. HR Green has implemented Accela for other cities, is extremely proficient with the paperless processing platform, and is familiar with Moreno Valley’s Accela Civic Platform and Digital Plan Room. We are proud of the long-term working relationships established with our public sector clients which is a testament to our professionalism, accuracy, responsiveness, proactive communication, customer-centric culture, and thoroughness.

B. Specific method and techniques to be employed on the project or problem.

In order to let our senior engineers focus on the tasks necessary to provide complete and thorough response to projects, HR Green utilizes our engineering technicians to intake and track project assignments through the process, monitor resource availability, and keep the project manager in-the loop of action items. Our project manager has weekly updates on tasks’ budgets and coordinating with the City as we utilize the allotted budget.

V. Work Plan
Taking all circumstances, current conditions, and required preparations into consideration, describe in detail, your proposed work plan for delivering the services required by this RFP, including, but not limited to;
A. How you will schedule professional and staff to ensure milestones and deadlines are met?
HR Green proposed staff will be available to fill the senior engineer role as soon as authorization and notice to proceed from the City is received. Our staff would provide a bi- weekly or monthly, as preferred by the City, update on major projects to the City inclusive of action items. We are also available for in-person and remote meetings with project stakeholders. Internally, HR Green utilizes CityView to manage staff utilization and availability, and VantagePoint for managing budgets. Additionally, the HR Green team includes a number of technical and administrative staff available to provide additional support to our senior engineers in order to accomplish tasks and assignments in a timely manner. If the City authorizes, HR Green is able to utilize other team members.

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B. Provide required response time to the urgent service requests.

HR Green will acknowledge request within 24 hours of receiving request in writing and will provide staff availability and response to request within 3 business days. Through our current and past work with the City of Moreno Valley, we have proven our ability to meet the deadlines for planning commission approval and City County approvals of critical development projects.

C. How you will make up for work-hours lost (and resulting backlog that may occur) due to various unforeseen situations that may prohibit work on a specific day.

Our Program Manager and Assistant Program Manager will oversee all projects and assignments and communicate with all assigned staff members on a regular basis. As a result, they will be able to fill in to continue any assignments if the HR Green senior engineer is not available to start/continue the work to meet milestones and deadlines.

D. Provide any other relevant information that you believe would benefit City for the requested services.

Our proposed staff has years of municipal services staff augmentation experience in all engineering and public works positions, they are familiar with standard City procedures and working with other departments, agencies, and private sector contractors, developers and builders.

Submitted by:

Company Name HR Green Pacific, Inc.

Contact Name Steve Loriso, PE, QSD/QSP
Title Program Manager
Signature
Email [email protected]
Phone Direct 951.475.3619; Mobile 909.630.2577
Date April 28, 2023

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Statements

1. HR Green agrees that this RFP shall be incorporated as a part our proposal.

2. HR Green agrees that the RFP and the our Proposal will jointly become part of the Agreement for Project Related Services for this project when said Agreement is fully executed by the Consultant and the City of Moreno Valley.

3. HR Green’s services to be provided, and fees, will be in accordance with the City's RFP except as otherwise specified in the Appendix—Additions or Exceptions to the City’s Request For Proposal section.

4. Please refer to Appendix—Additions or Exceptions to the City's Request For Proposal.

5. A statement of qualifications applicable to this project including the names, qualifications and proposed duties of the Consultant’s Staff to be assigned to this project; a listing of recent similar projects completed including the names, titles, addresses and telephone numbers of the appropriate persons whom the City could contact. If one or more of the Consultant’s staff should become unavailable, the Consultant may substitute other staff of at least equal competence only after prior written approval by the City.

6. HR Green acknowledges to provide all necessary vehicles, equipment, tools, uniforms, all incidentals for the staff member(s) to perform the required services.

7. HR Green acknowledges and understands that we will provide a qualified senior engineer in the event of the primary senior engineer is not able to perform the requested services.

8. HR Green will document and provide the results of the work to the satisfaction of the City. This may include preparation of field and final reports, or similar evidence of attainment of the Agreement objectives.

9. HR Green’s hourly rate schedule—submitted under separate cover—is part of our proposal.

10. HR Green will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.

11. HR Green agrees that all federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In a case of conflict between federal, state or local laws or regulations, the strictest shall be adhered to.

12. HR Green agrees to allow all authorized federal, state, county, and City officials access to place of work, books, documents, papers, fiscal, payroll, materials, and other relevant contract records pertinent to this special project. All relevant records shall be retained for at least three years.

13. HR Green shall comply with the Davis-Bacon Fair Labor Standards Act (40 USC 276-a through a-7), and the implementation regulations issued pursuant thereto (29 CFR Section 1, 5), any amendments thereof and the California Labor Code. Pursuant to the said regulations, entitled “Federal Labor Standards Provisions,” Federal Prevailing Wage Decision” and State of California prevailing wage rates, respectively.

14. HR Green shall comply with the Copeland Anti-Kickback Act (18 USC 874) and the Implementation Regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof.

15. HR Green offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Sec. 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Consultant, without further acknowledgment by the parties..

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Hold Harmless and Indemnification: The successful bidder hereby agrees to indemnify, defend, and hold harmless City (including its officials, officers, agents, employees, and representatives) from and against any and all claims of any kind or nature presented against City arising out of vendor's (including vendor's employees, representatives, and subcontractors ) perfor mance under this agreement, excepting only such claims, costs or liability which may arise out of the sole negligence or willful misconduct of City.

Insurance Provisions: Unless otherwise stated in the RFP specifications, the following insurance requirements apply:

1. Comprehensive General Liability Insurance: (include products liability) $1,000,000 per occurrence.

2. Auto Liability Insurance: $1,000,000 per occurrence, combined single limit (CSL).

3. Workers' Compensation Insurance: as required by State statutes.

4. E mployer’s Liability Insurance: $1,000,000 per accident; $1,000,000 policy limit for disease.

5. All policies of insurance must provide for a minimum of thirty (30) days written notice of any change or cancellation of the policy.

6. Insurance policies to be in a form ad written through companies acceptable to City; and must include those endorsements, which are necessary to extend coverage, which is appropriate to the nature of the agreement.

Affirmative Action: In support of Affirmative Action, City requires all suppliers to comply with Title VII of the Civil Right Act of 1964, as amended, the Civil Rights Act of 1992, and all federal, state, and municipal laws and regulations pertaining thereto. In addition, successful bidders must certify prior to award of contracts in excess of $50,000 that they have a written affirmative action plan in compliance with the above laws and regulations, and such plan may be reviewed by City. Said Certification may be made by signing below:

Certified to above - FIRM:

SIGNATURE:

PRINT NAME:

TITLE:

Exceptions: If your company is taking exception to any of the specifications, terms or conditions (including insurance, indemnification and/or proposed contract language) stated in this Request for Proposal, please indicate below and describe details: (check any that apply).

Tim Hartnett
Vice President
X
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Note: Taking exception to City’s requirements without approval of City prior to submission of your proposal may be cause for rejection of the proposal.

PROPOSING FIRM: DATE:

BUSINESS ADDRESS:

SIGNATURE OF REPRESENTATIVE:

BY: TITLE:

INSTRUCTION REGARDING SIGNATURE: If bidder is an individual, state "Sole Owner" after signature. If bidder is a partnership, signature must be by a general partner, so stated after "Title". Names of all other partners and their business addresses must be shown below. If bidder is a corporation, signature must be by an authorized officer, so stated after "Title", and the names of the President and Secretary and their business addresses must be shown below:

(CONTINUED ON NEXT PAGE)
HR Green has maintained various contracts with the City of Moreno Valley over the years and we are confident that we can enter into a contract for these services. We have listed a few brief exceptions and considerations to the Agreement in the Appendix— Additions or Exceptions to the City’s Request for Proposal. These comments are related to clarifying a professional standard of care and other contractual elements. Incorporating these minor edits will facilitate insurability while providing the City protection.

HR Green Pacific, Inc. April 28, 2023
1260 Corona Pointe Court, Suite 305, Corona, CA 92879
Tim Hartnett Vice President
Rick White - President
Jason Poppen - Secretary/Vice President
Michelle Byard - Chief Financial Officer/Treasurer
Tim Hartnett - Vice President 1260 Corona Pointe Court, Suite 305, Corona, CA 9287 9 8710 Earhart Lane SW Cedar Rapids, IA 52404
11011 Richmond Ave, Suite 200, Houston, TX 77042
8710 Earhart Lane SW Cedar Rapids, IA 52404
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(Bidder’s Company Name)

1. Client’s Company Name:

Client Address:

Contact’s Name:

Contact’s Title:

Contact’s Telephone & FAX:

Contact’s Email:

Scope of Services/Products
Provided:

Project Completion Date & Value:

2. Client’s Company Name:

Client Address:

Contact’s Name:

Contact’s Title:

Contact’s Telephone & FAX:

Contact’s Email:

Scope of Services/Products
Provided:

Project Completion Date & Value:

3. Client’s Company Name:

Client Address:

Contact’s Name:

Contact’s Title:

Contact’s Telephone & FAX:

Contact’s Email:

Scope of Services/Products
Provided:

Project Completion Date & Value:

4. Client’s Company Name:

Client Address:

Contact’s Name:

Contact’s Title:

Contact’s Telephone & FAX:

Contact’s Email:

Scope of Services/Products
Provided:

Project Completion Date & Value:

Duplicate this form as necessary to complete list.

City of Jurupa Valley
8930 Limonite Ave., Jurupa Valley, CA 92506
Rod Butler
City Manager
P: 951.332.6464 F: Not Applicable
[email protected]
Full-service consulting including public works,
engineering, development review, and building services.

Ongoing since 2011 | $3.8 million/year
City of Palos Verdes Estates
340 Palos Verdes Dr. West, Palos Verdes Estates, CA 90274 Anastasia Seims
Public Works Director
[email protected]
Full-service consulting including public works,
engineering, development review, and building services.

City of Hemet
Ongoing since 2015 | $950,000/year
445 E. Florida Ave., Hemet, CA 92543
Mark Prestwich
City Manager
[email protected]
City Engineering, Civil Plan Review, WQMP , Construction Management and Construction Inspection.

Ongoing since 2019 | $650,000/year
P: 310.750.9819 F: Not Applicable
P: 951.765.2301 F: Not Applicable
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State of Illinois
State of Illinois
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Client:

Description:

City of Moreno Valley - Transportation Engineering
HR Green staff adapts to our client's processes and software. For the City of Moreno Valley, our staff works with the Transportation Department in the review and processing of Planning and Land Development applications utilizing the Digital Plan Room (DPR), updating the Workflow, and Conditions of Approval within the City's Accela platform.

Exhibit showing comments within the DPR.

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Exhibit showing comments and direction to applicant within the DPR.

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City of Jurupa Valley - Public Works/Engineering
HR Green staff has been servicing the City of Jurupa Valley for 10+ years, providing various engineering and public works support services. We spearheaded and aid the City in the implementation of Accela software. As one of our main assignments, we utilized in depth knowledge of our client practices, policies, standards, and processing in order to create workflows that facilitate inter-departamental collaboration and efficient project reviews.

Client:

Description:

Exhibit showing client platform (Accela - Documents) for project review and communication.

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HR Green has a proactive approach to project review and believes that communication with stakeholders is key in the efficient processing of development projects. We provide projects and assignments updates to our clients and keep record of projects' milestones. We set up meetings with client and stakeholders as needed to keep projects moving forward smoothly.

Description:

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ǆĞĐƵƚĞĚĐŽŵƉůŝĂŶĐĞůĞƚƚĞƌ͕
ǆĞĐƵƚĞĚĐŽǀĞƌůĞƚƚĞƌ͕ƵƚŚŽƌŝǌĞĚWĞƌƐŽŶŶĞůƐŝŐŶĂƚƵƌĞƐƉĞƌŽƵƌ ŵƚŐ͗ĂƌŽůŝŶĂ;,Z'Ϳ͕sŝĐŬŝ;ŝƚǇůĞƌŬͿ͕&ŝŶĂŶĐĞŝƌĞĐƚŽƌ;ŽŶŶŝĞͿ͕ŝƚǇ ŶŐŝŶĞĞƌ;WĂƵůͿ
• ,Z'ƚŽƐĞŶĚŝƚǇĨŽƌŵƐƚŽďĞƐŝŐŶĞĚďǇϳͬϭϰͬϮϬϮϮ͘
• ,Z'ǁŝůůŵĂŝůƉĂĐŬĂŐĞƚŽKŝŶďĞŚĂůĨŽĨƚŚĞŝƚǇ͘
• ,Z'ǁŝůůĞŵĂŝůƌĞƋƵŝƌĞĚĞůĞĐƚƌŽŶŝĐĨŝůĞƐƚŽKĂŶĚĐĐ͗ŝƚǇƐƚĂĨĨĨŽƌƌĞĐŽƌĚŬĞĞƉŝŶŐ͘ ŽƵŶĐŝů/ƚĞŵƐ͗
^ƚĂĨĨƌĞƉŽƌƚƐĨŽƌ:ƵůǇϮϭ͕ϮϬϮϮŽƵŶĐŝůŵĞĞƚŝŶŐ;ZĞƉŽƌƚƐĚƵĞ:ƵůǇϳͿ͗ ϭ͘ ŽŶĞtW,;,ƵĚƐŽŶƐƵďĚŝǀŝƐŝŽŶͿEĞĞĚƵƉĚĂƚĞĨƌŽŵĂƉƉůŝĐĂŶƚĨŽƌ ƐƚĂƚƵƐŽĨďĂůůŽƚƐ͘ Ϯ͘ ŽŶĞ&&W,ͬ;DŽŶƚĞĐŝƚŽͿEĞĞĚƵƉĚĂƚĞĨƌŽŵĂƉƉůŝĐĂŶƚĨŽƌƐƚĂƚƵƐ ŽĨďĂůůŽƚƐ͘ ϯ͘ &/E>DWʹDKEd
/dKDŝŬĞŽŶŶŽƌƚŽĞŵĂŝů
ϰ͘ &/E>DWʹ&WDϯϳϴϰϮ;^,Ϳ
hƉĚĂƚĞĨŽƌϴͬϰ
ϱ͘
ϮϭͲϬϭϬʹ,Ăůů/ŶĚƵƐƚƌŝĂůĚĞĚŝĐĂƚŝŽŶƐ;dĞŶƚĂƚŝǀĞͿʹ,Z'ƚŽ ƐĞŶĚƌĞƉŽƌƚƚŽŝƚǇ ^ƚĂĨĨƌĞƉŽƌƚƐĨŽƌƵŐƵƐƚϰ͕ϮϬϮϮŽƵŶĐŝůŵĞĞƚŝŶŐ;ZĞƉŽƌƚƐĚƵĞ:ƵůǇϮϭͿ͗ ϭ͘ &/E>DWʹ&WDϯϳϴϰϮ;^,Ϳ
hƉĚĂƚĞĨŽƌϴͬϰʹƌĞƉŽƌƚĚŽŶĞĨŽƌϳͬϮϭ
Ϯ͘ &/E>DWʹ,h^KE
ϯ͘ &EŽ͘ϮϬϮϭͲϬϬϭZK/
ϰ͘ ŽŶĞ''ZK/΀^ĞƋƵĂŶŽƚĂ΁
ϱ͘ &EŽ͘W^ϮϬϮϮͲϬϬϯ΀^ĞƋƵĂŶŽƚĂ΁
^ƚĂĨĨƌĞƉŽƌƚƐĨŽƌƵŐƵƐƚϭϴ͕ϮϬϮϮŽƵŶĐŝůŵĞĞƚŝŶŐ;ZĞƉŽƌƚƐĚƵĞƵŐƵƐƚϰͿ͗ ϭ͘ &/E>DWʹ,h^KE
Ϯ͘ &EŽ͘ϮϬϮϭͲϬϬϭZK/
ϯ͘ ŽŶĞ''΀^ĞƋƵĂŶŽƚĂ΁
ϰ͘ &EŽ͘W^ϮϬϮϮͲϬϬϯ΀^ĞƋƵĂŶŽƚĂ΁ZK/
ϱ͘ &EŽ͘W^ϮϬϮϮͲϬϬϰ΀,ŝŐŚƉŽŝŶƚĞ΁ZK/
ϲ͘ &EŽ͘W^ϮϬϮϮͲϬϬϮ΀ƉƉĂůŽŽƐĂ^ƉƌŝŶŐƐ΁
ϳ͘ &/E>DW;DWϭϵͲϬϬϯͿʹϯϲϴϮϳ;KW>ͬZŝĚŐĞǁŽŽĚͿʹEKdKE&/ZD
Exhibit showing weekly project review status for client.

SAMPLM
^W ĂŶĚ
AMP
ĂƌŽůŝŶĂƚŽƉƌŽǀŝĚĞƌĞĐŽŵŵĞŶĚĂƚŝŽŶƐ
SAM
ŶĚͬŽƌdŚƵƌƐĚĂǇĂĨƚĞƌŶŽŽŶ͘dƵĞƐĚĂǇϴͲϵ͕dŚƵƌƐĚĂǇϭϮͲϰ
SA
ĂŶŶŝŶŐŶŐ
SA
ƚŽƉƌ ĐŽŶĚŝƚŝŽŶƐͬƌĞĐŽŵŵĞŶĚĂƚŝŽŶƐĨƌŽŵ
ǇϭϭƐƚƐƚʹƵŐƵƐƚϮϬʹƵŐƵƐƚϮϬƚŚƚŚ͖ĐŽƌƌĞĐƚŝŽŶƐďǇƵ͖ĐŽƌƌĞĐƚŝŽŶƐďǇ ĞĐƵƚĞĚĐŽǀĞƌůĞƚƚĞƌ͕ƵƚŚŽƌŝǌƚƚĞƌ͕ƵƚŚŽƌŝ
ƌĞĐƚŽƌ;ŽŶŶŝĞͿ͕ŝƚǇ
ĞĐƚŽƌ;ŽŶŶŝĞͿ͕ŝƚǇ
MPPL
P
ŽƵ
P
A.16.b
Packet Pg. 599
Attachment: Consultant Agreement - HR Green Pacific (6295 : AUTHORIZATION TO AWARD

Page 31 ends

Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
As part of our proactive approach initiative, the HR Green team provides a comprehensive project review and recognizes the larger engineering issues that need to be prioritize in order to not disrupt the project review. We coordinate with other departments and agencies (such as Riverside County Flood Control and Water Conservation District and Caltrans) in order to get an understanding of other agencies' requirements and begin the condition of approval and or mitigation of issues as soon as possible.

Description:

Exhibit showing (partial) comprehensive response to first project review.

P
P
A.16.b
Packet Pg. 600
Attachment: Consultant Agreement - HR Green Pacific (6295 : AUTHORIZATION TO AWARD

Page 32 ends

Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
&ƌŽŵ͗DŝŬĞDǇĞƌƐфŵŵǇĞƌƐΛũƵƌƵƉĂǀĂůůĞǇ͘ŽƌŐх
^ĞŶƚ͗DŽŶĚĂǇ͕ƵŐƵƐƚϭ͕ϮϬϮϮϯ͗ϬϮWD
dŽ͗DĐDŝůůĂŶ͕ĂǀŝĚфDĐDŝůůĂΛZ/sK͘KZ'х͖/ǌĂŐƵŝƌƌĞ͕WĂƵůĞƚƚĞфW/ǌĂŐƵŝƌΛZ/sK͘KZ'х Đ͗^ƚĞǀĞ>ŽƌŝƐŽфƐůŽƌŝƐŽΛũƵƌƵƉĂǀĂůůĞǇ͘ŽƌŐх͖ĂƌŽůŝŶĂ&ĞƌŶĂŶĚĞǌфĐĨĞƌŶĂŶĚĞǌΛũƵƌƵƉĂǀĂůůĞǇ͘ŽƌŐх ^ƵďũĞĐƚ͗:ƵƌƵƉĂsĂůůĞǇĞĚŝĐĂƚŝŽŶͬKĨĨĞƌĞĚŝĐĂƚŝŽŶϱϵƚŚ^ƚĂƚ,ƵĚƐŽŶ hd/KE͗dŚŝƐĞŵĂŝůŽƌŝŐŝŶĂƚĞĚĞǆƚĞƌŶĂůůǇĨƌŽŵƚŚĞZŝǀĞƌƐŝĚĞŽƵŶƚǇĞŵĂŝůƐǇƐƚĞŵ͘KEKdĐůŝĐŬůŝŶŬƐŽƌŽƉĞŶĂƚƚĂĐŚŵĞŶƚƐƵŶůĞƐƐǇŽƵƌĞĐŽŐŶŝǌĞ ƚŚĞƐĞŶĚĞƌĂŶĚŬŶŽǁƚŚĞĐŽŶƚĞŶƚŝƐƐĂĨĞ͘
WĂƵůĞƚƚĞ͕ĂǀŝĚ͗WĂƵůĞƚƚĞ͕ƚŚĂŶŬƐĨŽƌǇŽƵƌŚĞůƉŽŶƚŚĞZŝŽZĚŝŶƋƵŝƌǇ͘EŽǁĂŶŽƚŚĞƌZͬtŵĂƚƚĞƌ͘ƚƚŚĞ^tŽĨ,ƵĚƐŽŶ^ƚ ĂŶĚϱϵƚŚ^ƚŝƐWEϭϲϱͲϭϬϬͲϬϬϯ͕ϱϵϭϵ,ƵĚƐŽŶ^ƚ;ĚŝƐƌĞŐĂƌĚůĂďĞůŽŶĂƚƚĂĐŚŵĞŶƚƐǁŚŝĐŚƐƚĂƚĞƐϱϵϭϰǁŚŝĐŚŝƐĂĐƌŽƐƐĨƌŽŵ ŵǇŝŶƚĞƌĞƐƚͿ͘ƐƐĞƐƐŽƌ͛ƐƌĞĐŽƌĚƐŚŽǁƐŚŽƵƐĞǁĂƐďƵŝůƚŝŶϭϵϲϭ͘&ƌŽŵŵǇĞǆĂŵŝŶĂƚŝŽŶŽĨĂƐĞƌŝĞƐŽĨ'ŽŐŐůĞ ĂƌƚŚŝŵĂŐĞƐ
ŽǀĞƌƚŝŵĞŝƚĂƉƉĞĂƌƐƚŚĂƚƉƌŽƉĞƌƚǇŽǁŶĞƌĚŝƐƌĞŐĂƌĚĞĚƚŚĞŶ͛ůǇϯϬ͛ĨĞĞƚŽĨƚŚŝƐƉƌŽƉĞƌƚǇƵŶƚŝůϮϬϭϵ͘^ĞĞĂƚƚĂĐŚĞĚ͞ϱϵϭϰ ,ƵĚƐŽŶ^ƚͲϮϬϭϴ'ŽŽŐůĞDĂƉƐ͘ƉĚĨ͟ĂŶĚƚŚĞŶ͞ϱϵϭϰ,ƵĚƐŽŶ^ƚʹϮϬϭϵ͟'ŽŽŐůĞDĂƉƐ͘͟/ŶƚŚĞƐĞŝŵĂŐĞƐƚŚĞďĂƌƌĞŶĚŝƌƚ ĞǆƚĞŶĚŝŶŐĨƌŽŵƚŚĞĚƌŝǀĞĂƉƉƌŽĂĐŚŝŶƚŚĞůŽǁĞƌƌŝŐŚƚŝƐŽŶ^ĐŚŽŽůŝƐƚƌŝĐƚƉƌŽƉĞƌƚǇ;WEϭϲϱͲϭϬϬͲϬϯϬͿ͘ĐŽŶƐŝĚĞƌĂďůĞ ƚŝŵĞĂŐŽƚŚĞŽǁŶĞƌ;ͲϬϬϯͿĞƐƚĂďůŝƐŚĞĚĂďůŽĐŬǁĂůůĂƚϯϬ͛^ŽĨƉƌŽƉĞƌƚǇůŝŶĞůĞĂǀŝŶŐƚŚŝƐĂƌĞĂĚĞƚĂĐŚĞĚĨŽƌŵŚŝƐƵƐĞĨŽƌ ĚĞĐĂĚĞƐ͘KŶůǇŝŶϮϬϭϵĚŝĚŚĞĞŶĐůŽƐĞŚĞĂƌĞĂǁŝƚŚĐŚĂŝŶůŝŶŬĨĞŶĐĞĂŶĚƉůĂŶƚĂŐĂƌĚĞŶƌŝŐŚƚƵƉƚŽƚŚĞƐĐŚŽŽůĚŝƐƚƌŝĐƚ ƉƌŽƉĞƌƚǇ͘dŚŝƐĂƉƉĞĂƌƐƐƵƐƉŝĐŝŽƵƐůǇƚŽŵĞĂƐŝĨŝƚŵĂǇŚĂǀĞďĞĞŶĂŶĂƌĞĂĚĞĚŝĐĂƚĞĚĂƐĂŶĞǆƚĞŶƐŝŽŶŽĨϱϵƚŚ^ƚƚŽĐŽŶŶĞĐƚ ǁŝƚŚ,ƵĚƐŽŶ͘,ŽǁĞǀĞƌ͕ŝƚĚŽĞƐŶŽƚĂƉƉĞĂƌƐŽŽŶƚŚĞƐƐĞƐƐŽƌ͛ƐŵĂƉ͞ϱϵϭϰ,ƵĚƐŽŶϮϬϮϬKǀĞƌŚĞĂĚDĂƉDǇŽƵŶƚǇ͘ƉĚĨ͟ ;ϮϬϮϬĂĞƌŝĂůŝŵĂŐĞƌǇͿ͘dŚĞŝƚǇŚĂƐĂŶŝŶƚĞƌĞƐƚŝŶĞǆƚĞŶĚŝŶŐϱϵƚŚ^ƚƚŽĐŽŶŶĞĐƚǁŝƚŚĂĚĞĚŝĐĂƚŝŽŶĞǆĂĐƚĞĚĨƌŽŵĂϮϴůŽƚ ƐƵďĚŝǀŝƐŝŽŶ;dƌĂĐƚϯϳϬϱϮͿŝŵŵĞĚŝĂƚĞůǇǁĞƐƚŽĨWEϭϲϱͲϭϬϬͲϬϬϯŽǀĞƌWEϭϲϱͲϭϬϬͲϬϮϳ͘ŽĞƐƚŚĞŽƵŶƚǇŚĂǀĞĂŶǇ ŝŶĨŽƌŵĂƚŝŽŶŽĨĂŶŽĨĨĞƌŽƌŝƌƌĞǀŽĐĂďůĞŽĨĨĞƌŽĨĚĞĚŝĐĂƚŝŽŶĂŶĚƉĞƌŚĂƉƐĂŶĂĐĐĞƉƚĂŶĐĞƚŚĂƚƐƐĞƐƐŽƌŵĂǇŶŽƚŚĂǀĞƉŝĐŬĞĚ ƵƉ͍ŶǇŽƚŚĞƌŚŝƐƚŽƌǇŽƵŶƚǇŵŝŐŚƚŚĂǀĞƌĞŐĂƌĚŝŶŐƚŚŝƐƉƌŽƉĞƌƚǇǁŽƵůĚĂůƐŽďĞĂƉƉƌĞĐŝĂƚĞĚĂƐǁĞŵŽǀĞĨŽƌǁĂƌĚ͘ŶǇ ƋƵĞƐƚŝŽŶƐƉůĞĂƐĞĐĂůů͙͙͙͘ƚŚĂŶŬƐ͕DŝŬĞ͕ĐĞůůϵϬϵͲϴϰϰͲϰϴϰϲ
DŝŬĞDǇĞƌƐ͕W

ŝƚǇŽĨ:ƵƌƵƉĂsĂůůĞǇ
&ƌŽŵ͗DŝŬĞDǇĞƌƐфŵŵǇĞƌƐΛũƵƌƵƉĂǀĂůůĞǇ͘ŽƌŐх
^ĞŶƚ͗tĞĚŶĞƐĚĂǇ͕ƵŐƵƐƚϭϬ͕ϮϬϮϮϯ͗ϮϱWD
dŽ͗DĂƚƚŚĞǁ'ĞǀĞƌŐŝǌфDĂƚƚŚĞǁ͘'ĞǀĞƌŐŝǌΛ>ĞŶŶĂƌ͘ĐŽŵх͖KĐƚĂǀŝŽƵƌĂŶфŽĚƵƌĂŶΛũƵƌƵƉĂǀĂůůĞǇ͘ŽƌŐх Đ͗ĂƌŽůŝŶĂ&ĞƌŶĂŶĚĞǌфĐĨĞƌŶĂŶĚĞǌΛũƵƌƵƉĂǀĂůůĞǇ͘ŽƌŐх͖:ŽĞů:ŝŵĞŶĞǌфũũŝŵĞŶĞǌΛũƵƌƵƉĂǀĂůůĞǇ͘ŽƌŐх͖ůĂŶĞtŝƚƚ фĂĚĞǁŝƚƚΛũƵƌƵƉĂǀĂůůĞǇ͘ŽƌŐх
^ƵďũĞĐƚ͗Z
͗^ŚĂĚŽǁZŽĐŬͲ/ŵƉƌŽǀĞŵĞŶƚŽŶĚZĞĚƵĐƚŝŽŶ

DĂƚƚŚĞǁ͗DǇƌĞĐŽůůĞ ĐƚŝŽŶŝƐƚŚĂƚĂůŽƚůŝŶĞĂĚũ ƵƐƚŵĞ ŶƚŝƐƌĞƋƵŝ ƌĞ ĚďĞƚǁĞĞ ŶƚŚĞůŽƚƐ> ĞŶŶĂƌ ĐƌĞĂƚĞĚŽ ŶƚŚĞŵĂ ƉĂŶĚƚŚ ĞŶĞŝŐŚ ďŽƌƐ͘^ĞĞĂƚƚĂĐ ŚĞĚ͘d ŚŝƐŝƐŵ ŽƌĞƚŚĂŶŐĞƚƚŝŶŐƐŝŐŶĂƚƵƌ ĞƐĂŶĚƌĞ ĐŽƌ ĚŝŶŐĚŽ ĐƵ ŵĞ ŶƚƐ͘dŚŝƐŝŶǀ ŽůǀĞƐƚŚĞŝƚǇ͘WůĞĂƐĞ ĐŽ ŶƚĂĐƚ DĂƚƚŚĞǁ͗
DǇƌĞĐŽůůĞĐƚŝŽŶŝƐƚŚĂƚĂůŽƚůŝŶĞĂĚũƵƐƚŵĞŶƚŝƐƌĞƋƵŝƌĞĚďĞƚǁĞĞŶƚŚĞůŽƚƐ>ĞŶŶĂƌĐƌĞĂƚĞĚŽŶƚŚĞŵĂƉĂŶĚƚŚĞŶĞŝŐŚďŽƌƐ͘ ^ĞĞĂƚƚĂĐŚĞĚ͘dŚŝƐŝƐŵŽƌĞƚŚĂŶŐĞƚƚŝŶŐƐŝŐŶĂƚƵƌĞƐĂŶĚƌĞĐŽƌĚŝŶŐĚŽĐƵŵĞŶƚƐ͘dŚŝƐŝŶǀŽůǀĞƐƚŚĞŝƚǇ͘WůĞĂƐĞĐŽŶƚĂĐƚƚŚĞ WůĂŶŶŝŶŐĞƉĂƌƚŵĞŶƚĨŽƌĂďƌŝĞĨŝŶŐŽŶƚŚĞŶĞĐĞƐƐĂƌǇƉƌŽĐĞĚƵƌĞƚŽďĞĨŽůůŽǁĞĚ͘KƌŝĨǇŽƵŚĂǀĞĂŶĂůƚĞƌŶĂƚĞƉƌŽĐĞĚƵƌĞ ƉůĞĂƐĞĂĚǀŝƐĞ͘
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Exhibit (partial correspondence) showing coordination with Riverside County in behalf of City of Jurupa Valley.

Exhibit showing coordination for bond releases with project stakeholders in behalf of City of Jurupa Valley.

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MP
Exhib
CC
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Attachment: Consultant Agreement - HR Green Pacific (6295 : AUTHORIZATION TO AWARD Appendix—Additions or
Exceptions to the City’s Request
for Proposal
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Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
The sample contract provided contains language that should be modified or clarified to be more specific to the services being delivered. Based on our review, we believe revisions will provide greater clarity as to contractual obligations as well as compliance with state law requirements, which will benefit both parties. If selected, HR Green would like the opportunity to work with the City to develop the proposed agreement and address very specific issues. We would be prepared to discuss these matters immediately upon selection to assure that no time is lost and that the proposed work can be carried out in a timely manner.

As HR Green is currently under contract with the City, we are prepared to discuss these matters immediately upon selection and foresee a timely outcome.

For example:

Add the following sentence after Item 12 to clarify the professional standard of care. “The Consultant agrees to perform services with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality.” Section 20(c)(iii) to be removed from the agreement as it has been removed from all previous agreements with Moreno Valley.

Special Provisions Exhibit, we would like to modify the Hold Harmless and Indemnification language as follows:

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TRANSPORTATION
+
WATER
+

GOVERNMENTAL SERVICES
+

LAND DEVELOPMENT
+

ENVIRONMENTAL
+

CONSTRUCTION
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Professional Services for Senior Engineer
Consultant

PROPOSAL COSTS FOR
City of Moreno Valley
Steve Loriso, PE, QSD/QSP
1260 Corona Pointe Court, Suite 305
Corona, CA 92879-5013
Direct 951.475.3619 + Mobile 909.630.2577
[email protected]
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Page 1 ends

Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
RFP # 2023-008 Professional Services for Senior Engineer Consultant Services April 2023 City of Moreno Valley 12
Exhibit B: Pricing
(Please leave Exhibit B blank in Proposal submission and submit completed Exhibit B separately in Cost Proposal submission)
I. Hourly Rates***
A. Include titles and rates for all staff that could provide services under the contract.

1 Senior Engineer, P.E. $
2 $
3 $
4 $
5 $
6 $
*** Attach additional sheets as necessary.

II. Pricing Terms and Conditions
A. Invoice: See Attachment E for the Sample Invoice. Invoice format must first be approved by City prior to the first invoice submittal. Invoices must be submitted on a monthly basis if services were performed during that period.

B. Term: Is for a one-year base period with up to four one-year optional renewals.

C. Additional Charges: None; do not charge any fees or charges not listed in Exhibit B: Pricing.

D. Fixed Prices: prices are fixed for each year of the agreement.

E. Proposal Pricing: The awarded Provider’s Exhibit B: Pricing, as accepted by City, will be incorporated into the resultant Agreement.

1 Program Manager
Steve Loriso, PE, QSD/QSP $240
2 Assistant Program Manager,
Carolina Fernandez, EIT $210
3 Senior Engineer
Michael Myers, PE
Desiree Flores, PE
Derek Wieske, PE
$200
4 Associate Engineer $150
5 Assistant Engineer $130
6 Management Analyst $125
7 Administrative Assistant $80
Notes:

1. Other classifications are available based upon the needs of the agency.

2. All general engineering tasks will be negotiated on a case by case basis using the hourly rates provided for personnel assigned to the contract.

Professional Reimbursement / Hourly and Overtime Rates: The hourly billing rates include the cost of salaries of the HR Green employees, plus sick leave, vacation, holiday and other fringe benefits. The percentage added to salary costs includes indirect overhead costs and fee (profit). All employees classified as “non-exempt” by the U.S. Department of Labor will be compensated at 1.5 times salary, as per state and Federal wage and hour for overtime hours. Billing rates will be calculated accordingly for overtime hours.

Prevailing Wage: Please note that for prevailing wage projects the total project cost can be higher than HR Green would otherwise charge. For prevailing wage projects, the billing rates for straight time will be as shown above in compliance with California law. Overtime, weekend, holiday, and other special pay rates defined by the State of California Department of Industrial Relations Group II “Construction Inspector and Field Soils and Materials Tester” will be multiples of the straight hourly rates shown. Overtime and Saturday work will be billed at 1.5 times that shown above. Sunday and State Holidays will be billed at 2.0 times that shown above.

The rates provided are based on the prevailing wage determination at the time of the proposal. In years marked with a double asterisk (**) by the Department of Industrial Relations, the rates will be adjusted on the effective dates established by the State and pursuant to the pre-determined escalation rates.

Continued on Next Page
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Professional Services for Senior Engineer Consultant
Z City of Moreno Valley
It is not anticipated or expected that the City will require the services or tasks identified below:. a. Maps, photographs, reproductions, printing, equipment rental and special supplies related to the work. b. Subconsultants and other outside services, if needed. c. Specific telecommunications and delivery charges.
d. Special fees, insurance, permits, and licenses applicable to the work. e. Outside computer processing, computation, and proprietary programs purchased for the work. f. Mileage and vehicle costs directly related to agency services. g. Travel expenses (e.g., hotel, meals, transportation, etc.).

Travel on behalf of the City by HR Green staff will not be necessary.

Our hourly fees/rates shall remain effective through June 30, 2024 and may be adjusted annually thereafter as negotiated with and agreed to by the agency.

The remainder of this page left intentionally blank.

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Attachment: Consultant Agreement - HR Green Pacific (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING

TRANSPORTATION
+
WATER
+

GOVERNMENTAL SERVICES
+

LAND DEVELOPMENT
+

ENVIRONMENTAL
+

CONSTRUCTION
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EXHIBIT C

CITY - SERVICES TO BE PROVIDED

TO CONSULTANT

1. Furnish the Consultant all in -house data which is pertinent to services to be performed by the Consultant and which is within the custody or control of the City, including, but not limited to, copies of record and off-record maps and other record and off -record property data, right -of-way maps and other right -of-way data, pending or proposed subject property land division and development application data, all newly developed and pertinent design and project specification data, and such other pertinent data which may become available to the City.

2. Provide timely review, processing, and reasonably expeditious approval of all submittals by the Consultant.

3. Provide timely City staff liaison with the Consultant when requested and when reasonably needed.

EXHIBIT C
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EXHIBIT D

TERMS OF PAYMENT

1. The Consultant's compensation shall not exceed TBD.

2. The Consultant will obtain, and keep current during the term of this Agreement, the required City of Moreno Valley business license. Proof of a current City of Moreno Valley business license will be required prior to any payments by the City. Any invoice not paid because the proof of a current City of Moreno Valley business license has not been provided will not incur any fees, late charges, or other penalties. Complete instructions f or obtaining a City of Moreno Valley business license are located at: http://www.moval.org/biz-lic.

3. The Consultant will electronically submit an invoice to the City once a month for progress payments along w ith documentation evidencing services completed to date. The progress payment is based on actual time and materials expended in furnishing authorized professional services during the preceding calendar month.

At no time will the City pay for more service s than have been satisfactorily completed and the City Engineer’s determination of the amount due for any progress payment shall be final. The consultant will submit all original invoices to Accounts Payable staff at [email protected]. Accounts Payable questions can be directed to (951) 413-3073. Copies of invoices may be submitted to the Land Development Division/Public Works Department at [email protected].

Calls should be directed to (951) 413-3139.

4. The Consultant agrees that City payments will be received via Automated Clearing House (ACH) Direct Deposit and that the required ACH Authorization form will be completed prior to any payments by the City. Any invoice not paid because the A.16.b
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Attachment: Consultant Agreement - HR Green Pacific (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING

completed ACH Authorization Form has not been provided will not incur any fees, late charges, or other penalties. The ACH Authorization Form is located at:
http://www.moval.org/city_hall/forms.shtml#bf

5. The minimum information required on all invoices is:

A. Vendor Name, Mailing Address, and Phone Number
B. Invoice Date
C. Vendor Invoice Number
D. City-provided Reference Number (e.g. Project, Activity) E. Detailed work hours by class title (e.g. Manager, Technician, or Specialist), services performed and rates , explicit portion of a contract amount , or detailed billing information that is sufficient to justify the invoice amount ; single, lump amounts without detail are not acceptable.

6. The City shall pay the Consultant for all invoiced, authorized professional services within thirty (30) days of receipt of the invoice for same.

EXHIBIT D

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Attachment: Consultant Agreement - HR Green Pacific (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING

EXHIBIT E

INSURANCE REQUIREMENTS

Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. The most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01, which shall include insurance for “bodily injury,” “property damage” and “personal and advertising inj ury” with coverage for premises and operations, products and completed operations, and contractual liability.

2. The most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01, which shall include coverage for all owned, hire d, and non-owned automobiles or other licensed vehicles (Code 1- Any Auto).

3. Workers’ Compensation insurance as required by the California Labor Code and Employer’s Liability Insurance.

4. Professional Liability (Errors and Omissions) insurance appropriate to Consultant’s profession.

Minimum Limits of Insurance

Consultant shall maintain limits of liability of not less than:

1. General Liability:

$1,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrence for personal and advertising injury $2,000,000 aggregate for products and completed operations $2,000,000 general aggregate

2. Automobile Liability:

$1,000,000 per accident for bodily injury and property damage

3. Employer’s Liability:

$1,000,000 each accident for bodily injury
$1,000,000 disease each employee
$1,000,000 disease policy limit
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Attachment: Consultant Agreement - HR Green Pacific (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING

4. Professional Liability (Errors and Omissions):

$1,000,000 per claim/occurrence
$2,000,000 policy aggregate

Umbrella or Excess Insurance

In the event Consultant purchases an Umbrella or Excess insurance policy(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies).

Deductibles and Self-Insured Retentions

Consultant shall be responsible for payment of any deductibles contained in any insurance policy(ies) required hereunder and Consultant shall also be responsible for payment of any self- insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee. At the option of the City Manager or his/her designee, either (i) the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City, CSD, Housing Authorit y and each of their officers, officials, employees, agents and volunteers; or (ii) Consultant shall provide a financial guarantee, satisfactory to the City Manager or his/her designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of any deductibles or self-insured retentions.

Other Insurance Provisions

The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions:

1. City, CSD, Housing Authority and each of their officers, officials, employees, agents and volunteers are to be covered as additional insureds.

2. The coverage shall contain no special limitations on the scope of prote ction afforded to City, CSD, Housing Authority and each of their officers, officials, employees, agents and volunteers.

3. Consultant’s insurance coverage shall be primary and no contribution shall be required of City.

The Workers’ Compensation insurance po licy is to contain, or be endorsed to contain, the following provision: Consultant and its insurer shall waive any right of subrogation against City, CSD, Housing Authority and each of their officers, officials, employees, agents and volunteers.

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Attachment: Consultant Agreement - HR Green Pacific (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING

If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made form:

1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by Consultant.

2. Insurance must be maintained and evidence of insurance must be provided for at least 3 years after any expiration or termination of the Agreement or, in the alternative, the policy shall be endorsed to provide not less than a 3-year discovery period.

3. If coverage is canceled or non -renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Agreement or the commencement of work by Consultant, Consultant must purchase extended reporting coverage for a minimum of 3 years following the expiration or termination of the Agreement.

4. A copy of the claims reporting requirements must be submitted to City for review.

5. These requirements shall survive expiration or termination of the Agreement.

All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non -renewed, reduced in coverage or in limits except after 30 calendar day written notice by certified mail, return receipt requested, has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Consultant shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is du e to expire during the work to be performed for City, Consultant shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.

Acceptability of Insurers
All policies of insurance required hereunder shall be placed with an insurance company(ies) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than “A-VII” in Best’s Insurance Rating Guide; or authorized by the City Manager or his/her designee.

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Attachment: Consultant Agreement - HR Green Pacific (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING

Verification of Coverage
Consultant shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the City Manager or his/her designee prior to City’s execution of the Agreement and before work commences.

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Attachment: Consultant Agreement - HR Green Pacific (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING

1 AGREEMENT FOR PROFESSIONAL

CONSULTANT SERVICES

This Agreement is by and between the City of Moreno Valley, California, a municipal corporation, hereinafter described as "City," and Ladayu Consulting Group, a sole ownership, hereinafter described as "Consultant." This Agreement is made and entered into as of this _____ day of ______, 2023 (“Effective Date”).

RECITALS
WHEREAS, the City has determined it is in the public interest to proceed with the professional work hereinafter described as "Project"; and WHEREAS, the City has determined the Project involves the performance of professional and technical services of a temporary nature as more spe cifically described in Exhibit A (City's Request for Proposal) and Exhibit B (Consultant's Proposal) hereto; and WHEREAS, the City does not have available employe es to perform the services for the Project; and
WHEREAS, the City has requested the Consultant to perform such services for the Project; and
WHEREAS, the Consultant is professionally qualified in California to perform the professional and technical services required for the Project, and hereby represents that it desires to and is professionally and legally capable of performing the services called for by this Agreement;
THEREFORE, the City and the Consultant, for the consideration hereinafter described, mutually agree as follows:

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AGREEMENT FOR PROFESSIONAL

CONSULTANT SERVICES

2 DESCRIPTION OF PROJECT

1. The Project is described as Senior Engineer Consultant Services.

SCOPE OF SERVICES

2. The Consultant's scope of s ervice is described i n Exhibit B attached hereto and incorporated herein by this reference. In the event of a conflict, the City's Request for Proposal shall take precedence over the Consultant's Proposal.

3. The City's responsibility is described in Exhibit C attached hereto and incorporated herein by this reference.

PAYMENT TERMS

4. The City agrees to pay the Consultant and the Consultant agrees to receive a “Not- to-Exceed” fee of TBD in accordance with the payment terms provided i n Exhibit D attached hereto and incorporated herein by this reference.

TIME FOR PERFORMANCE

5. The Consultant shall commence services upon receipt of written direction to proceed from the City.

6. The Consultant shall perform the work described i n Exhibit A in accordance with the schedule as stated in the Notice to Proceed.

7. This Agreement shall be effective from effective date and shall continue in full force and effect date through June 30, 2024, subject to any earlier termination in accordance with this Agreement. The services of Consultant shall be completed in a sequence assuring expeditious completion, but in any event, al l such services shall be completed prior to expiration of this Agreement.

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR

AGREEMENT FOR PROFESSIONAL

CONSULTANT SERVICES

3 8. (a) The Consultant agrees that the personnel, including the principal Project manager, and all subconsultants assigned to the Project by the Consultant, shall be subject to the prior approval of the City.
(b) No change in subconsultants or key personnel shall be made by the Consultant without written prior approval of the City.

SPECIAL PROVISIONS

9. It is understood and agreed that the Consultant is, and at all times shall be, an independent contractor and nothing contained herein shall be construed as making the Consultant or any individual whose compensation f or services is paid by the Consultant, an agent or employee of the City, or authorizing the Consultant to create or assume any obligation or liability for or on behalf of the City.

10. The Consultant may also retain or subcontract for the services of other necessary consultants with the prior written approval of the City. Payment for such services shall be the responsibility of the Consultant. Any and all subconsultants employed by the Consultant shall be subject to the terms and conditions of this Agreem ent, except that the City shall have no obligation to pay any subconsultant for services rendered on the Project.

11. The Consultant and the City agree to use reasonable care and diligence to perform their respective services under this Agreement.

12. The Consultant shall comply with applicable federal, state, and local laws in the performance of work under this Agreement.

13. To the extent required by controlling federal, state and local law, Consultant shall not employ discriminatory practices in the provision of services, employment of personnel, or in any other respect on the basis of race, religious creed, color, national o rigin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, A.16.c
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR

AGREEMENT FOR PROFESSIONAL

CONSULTANT SERVICES

4 ethnicity, status as a disabled veteran or veteran of the Vietnam era. Subject to the foregoing and during the performance of this Agreement, Consultant agrees as follows:
(a) Consultant will comply with all applicable laws and regulations providing that no person shall, on the grounds of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement. (b) Consultant will not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Consultant shall ensure that applicants are employed, and the employees are treated during employment, without regard to thei r race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Such requirement shall apply to Consultant’s employment practices including, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause.
(c) Consultant will, in all solicitations or advertisements for employees plac ed by or on behalf of Consultant in pursuit hereof, state that all qualified applicants will receive consideration for employment without regard to race, religious creed, color, national origi n, A.16.c
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AGREEMENT FOR PROFESSIONAL

CONSULTANT SERVICES

5 ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. (d) If Consultant should subcontract all or any portion of the se rvices to be performed under this Agreement, Consultant shall cause each subcontractor to also comply with the requirements of this Section 13.

14. To the furthest extent allowed by law (including California Civil Code section 2782.8 if applicable), Consultant shall indemnify, hold harmless and defend the City, the Moreno Valley Community Services District (“CSD”), the Moreno Valley Housing Authority (“Housing Authority”) and each of their officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in l aw or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of Consultant, its principals, officers, employees, agents or volunteers in the performance of this Agreement.

If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shall require each subcontractor to indemnify, hold harmless and defend City, CSD, Housing Authority and each of their officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.

This section shall survive termination or expiration of this Agreement.

15. Insurance.
(a) Throughout the life of this Agreement, Consultant shall pay for and maintain in full force and effect all insurance as required in Exhibit E or as may be authorized in writing by the City Manager or his/her designee at any time and in his/her sole discretion.

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR

AGREEMENT FOR PROFESSIONAL

CONSULTANT SERVICES

6 (b) If at any time during the life of the Agreement or any extension, Consultant or any of its subcontractors fail to maintain any required insurance in full force and effect, all services and work under this Agreement shall be discontinued immedi ately, and all payments due or that become due to Consultant shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement. No action taken by City pursuant to this se ction shall in any way relieve Consultant of its responsibilities under this Agreement.

The phrase “fail to maintain any required insurance” shall include, without limitation, notification received by C ity that an insurer has commenced proceedings, or has had proceedings commenced against it, indicating that the insurer is insolvent. (c) The fact that insurance is obtained by Consultant shall not be deemed to release or diminish the liability of Consultant, including, without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify City shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Consultant, its principals, officers, agents, employees, persons under the supervision of Consultant, vendors, suppliers, invitees, consultants, sub-consultants, subcontractors, or anyone employed directly or indirectly by any of them.
(d) Upon request of C ity, Consultant shall immediately furnish C ity with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement.

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR

AGREEMENT FOR PROFESSIONAL

CONSULTANT SERVICES

7 (e) If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shall require each subcontractor to provide insurance protection in favor of C ity and each of its officers, officials, employees, agents and volunteers in accordance with the terms of this section, except that any required certificates and applicable endorsements shall be on file with Consultant and City prior to the commencement of any services by the subcontractor.

16. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and signed by all parties to this Agreement. Waive r of any one provision herein shall not be deemed to be a waiver of any other provision herein.

17. Consultant and subconsultants shall pay prevailing wage rates when required by the Labor Laws of the State of California.

18. (a) The Consultant shall deliv er to the Principal Engineer or his designated representative, red line comments and other deliverable items identified in the scope of work which shall become the property of the City. The Consultant may retain, for its files, copies of any and all material, including drawings, documents, red line comments, and letters, produced by the Consultant in performance of this Agreement.
(b) The Consultant shall be entitled to copies of all furnished materials for his files and his subconsultants, if any.
(c) The City agrees to hold the Consultant free and harmless from any claim arising from any unauthorized use of computations, maps, and other documents prepared or provided by the Consultant under this Agreement, if used by the City on other work without the permission of the Consultant. Consultant acknowledges that Consultant work product produced A.16.c
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AGREEMENT FOR PROFESSIONAL

CONSULTANT SERVICES

8 under this agreement may be public record under State law.

19. (a) This Agreement shall terminate without any liability of C ity to Consultant upon the earlier of: (i) Consultant’s filing for protection under the federal bankruptcy laws, or any bankruptcy petition or petition for receiver commenced by a third party against C onsultant; (ii) 10 calendar days prior written notice with or without cause by City to Consultant; (iii) City’s non- appropriation of funds sufficient to meet its obligations hereunder during any C ity fiscal year of this Agreement, or insufficient funding for the Project; or (iv) expiration of this Agreement. The written notice shall specify the date of termination. Upon receipt of such notice, the Consultant may continue services on the project through the date of termination, provided that no service(s) shall be commenced or continued after receipt of the notice, which is not intended to protect the interest of t he City. The City shall pay the Consultant within thirty (30) days after the date of termination for all non-objected to services performed by the Consultant in accordance herewith through the date of termination. Consultant shall not be paid for any work or services performed or costs incurred which reasonably could have been avoided. (b) In the event of termination due to failure of C onsultant to satisfactorily perform in accordance with the terms of this Agreement, City may withhold an amount that would otherwise be payable as an offset to, but not in excess of, C ity’s damages caused by such failure. In no event shall any payment by C ity pursuant to this Agreement constitute a waiver by C ity of any breach of this Agreement which may then exist on the part of Consultant, nor shall such payment impair or prejudice any remedy available to City with respect to the breach. (c) Upon any breach of this Agreement by Consultant, City may (i) exercise any right, remedy (in contract, law or equity), or privilege which may be available to it under applicable laws of the State of California or any other applicable law; (ii) proceed by appropriate court action to enforce the terms of the Agreement; and/or (iii) recover all direct, indirect, consequential, A.16.c
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AGREEMENT FOR PROFESSIONAL

CONSULTANT SERVICES

9 economic and incidental damages for the breach of the Agreement. If it is determined that City improperly terminated this Agreement for default, such termination shall be deemed a termination for convenience.
(d) Consultant shall be liable for default unless nonper formance is caused by an occurrence beyond the reasonable control of Consultant and without its fault or negligence such as, acts of God or the public enemy, acts of C ity in its contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. C onsultant shall notify City in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, and shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to Administrator of the cessation of such occurrence.

20. This Agreement is binding upon the City and the Consultant and their successors and assigns. Except as otherwise provided herein, neither the City nor the Consultant shall assign, sublet, or transfer its interest in this Agreement or any part thereof without the prior written consent of the other.

21. A City representative shall be designated by the City and a Consultant representative shall be designated by the Consultant. The City representative and the Consultant representative shall be the primary contact person for each party regarding performance of this Agreement. The City representative shall cooperate with the Consultant, and the Consultant's representative shall cooperate with the City in all matters regarding this Agreement and in such a manner as will result in the performance of the services in a timely and expeditious fashion.

22. This Agreement represents the entire and integrated Agreement between the City and the Consultant, and supersedes all prior negotiations, representations or Agreements, either A.16.c
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CONSULTANT SERVICES

10 written or oral. This Agreement may be modified or amended only by a subsequent written Agreement signed by both parties.

23. Where the payment terms provide for compensation on a time and materials basis, the Consultant shall maintain adequate records to permit inspection and audit of the Consultant's time and materials charges unde r this Agreement. The Consultant shall make such records available to the City at the Consultant's office during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records. Except as may be otherwise required by law, such records will be available only to the City. Such records shall be maintained by the Consultant for three (3) years following completion of the services under this Agreement.

24. The City and the Consultant agree, that to the extent permi tted by law, until final approval by the City, all data shall be treated as confidential and will not be released to third parties without the prior written consent of both parties.

25. (a) Consultant shall comply, and require its subcontractors to comply, with all applicable (i) professional canons and requirements governing avoidance of impermissible client conflicts; and (ii) federal, state and local conflict of interest laws and regulations including, without limitation, California Government Code Section 1090 et. seq., the California Political Reform Act (California Government Code Section 87100 et. seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations Section 18700 et. seq.). At any time, upon written request of City, Consultant shall provide a written opinion of its legal counsel and that of any subcontractor that, after a due diligent inquiry, Consultant and the respective subcontractor(s) are in full complian ce with all laws and regulations. Consultant shall take, and require its subcontractors to take, reasonable steps to avoid any appearance of a conflict of interest. Upon discovery of any facts giving rise A.16.c
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AGREEMENT FOR PROFESSIONAL

CONSULTANT SERVICES

11 to the appearance of a conflict of interest, Consultant shall immediately notify City of these facts in writing.
(b) In performing the work or services to be provided hereunder, Consultant shall not employ or retain the services of any person while such person either is employed by City or is a member of any C ity council, commission, board, committee, or similar C ity body.

This requirement may be waived in writing by the City Manager, if no actual or potential conflict is involved.
(c) Consultant represents and warrants that it has not paid or agreed to pay any compensation, contingent or otherwise, direct or indirect, to solicit or procure this Agreement or any rights/benefits hereunder.
(d) Neither Consultant, nor any of Consultant’s subcontractors performing any services on this Project, shall bid for, assist anyone in the preparation of a bid for, or perform any services pursuant to, any other contract in connection with this Project unless fully disclosed to and approved by the City Manager, in advance and in writing. Consultant and any of its subcontractors shall have no interest, direct or indirect, in any other contract with a third party in connection with this Project unless such interest is in accordance with all applicable law and fully disclosed to and approved by the City Manager, in advance and in writing. Notwithstanding any approval given by the City Manager under this provision, Consultant shall remain responsible for complying with Section 25(a), above.
(e) If Consultant should subcontract all or any portion of the work to be performed or services to be provided under this Agreement, Consultant shall include the provisions of this Section 25 in each subcontract and require its subcontractors to comply therewith.
(f) This Section 25 shall survive expiration or termination of this Agreement.

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AGREEMENT FOR PROFESSIONAL

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12 26. All Plans, drawings, Specifications, reports, logs, and other documents prepared by the Consultant in its performance under this Agreement shall, upon completion of the project, be delivered to and be the property of the City, provided that the Consultant shall be entitled, at its own expense, to make copies thereof for its own use.

27. The laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement, and shall also govern the interpretation of this Agreement. Venue shall be vested in the Superior Court of the State of California, County of Riverside.

28. Civil Code Section 1542 Waiver. Consultant expressly waives any and all rights and benefits conferred upon it by the provisions of Section 1542 of the California Civil Code which reads as follows:
“A general release does not extend to claims that the cred itor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.” This waiver shall be effective as a bar to any and all actions, fees, damages, losses, claims, liabilities and demands of whatsoever character, nature and kind that are known or unknown, or suspected or unsuspected, including, without limitation, claims of entitlements unde r the California Public Employees’ Retirement System (CalPERS) that are only afforded to employees and not independent contractors. Consultant further represents and warrants that it understands this waiver and that if it does not understand this waiver, it shall seek the advice of a qualified attorney before executing this Agreement.

29. CalPERS Indemnity. To the fullest extent permitted by law, in addition to obligations set forth in this section, in the event that any person providing services under th is Agreement is determined by a court of competent jurisdiction or CalPERS to be eligible for A.16.c
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AGREEMENT FOR PROFESSIONAL

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13 enrollment in CalPERS as an employee of the City, to the fullest extent of the law, CONSULTANT shall indemnify, defend, and hold harmless City for any costs and e xpenses incurred by City, including without limitation, payment that City is required as a result to make to CalPERS, whether in the form of employee and/or employer contributions, taxes, or any similar obligations, as well as for the payment of any penalties and interest.

30. CalPERS Participation. As set forth in this Agreement and in the Request for Qualifications, City has an obligation to treat all persons working for or under the direction of CONSULTANT as an independent Consultant of City and agents and employees of CONSULTANT, and not as agents or employees of City. CONSULTANT and City acknowledge and agree that City participates in a defined benefit plan (“CalPERS”), and that it is possible that CalPERS may find that persons providing services pur suant to this Agreement are employees of City and should be registered with the CalPERS as employees of City.

31. CalPERS Retiree Disclosure. CONSULTANT hereby expressly agrees to clearly and conspicuously disclose to City in writing any and all persons working for CONSULTANT who are retirees under the California Public Employees’ Retirement System (CalPERS) whom receives a monthly CalPERS retir ement allowance, and whom are, subject to City approval, assigned by CONSULTANT to provide services to City under the Agreement, prior to such person performing any services hereunder. Nothing herein shall be deemed or interpreted to limit a CalPERS retiree’s obligations under applicable law, rules or regulations.

32. Joint Cooperation. In the event that CalPERS initiates an inquiry that includes examination of whether individuals providing services under this Agreement to City are City’s employees, CONSULTANT shall within five days and share all communications and documents from CalPERS that it may legally share. In the event that either CONSULTANT or City files an appeal or court challenge, CONSULTANT and City each agree to cooperate with each other in A.16.c
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14 responding to the inquiry and any subsequent administrative appeal or court challenge of an adverse determination.

This section shall survive termination or expiration of this Agreement.

SIGNATURE PAGE FOLLOWS
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IN WITNESS HEREOF, the parties have each caused their authorized representative to execute this Agreement.

City of Moreno Valley Ladayu Consulting Group

BY: BY:

City Manager
Name:

TITLE:
(President or Vice President)

Date
Date

BY:

Name:

TITLE:
(Corporate Secretary)

Date

INTERNAL USE ONLY

APPROVED AS TO LEGAL FORM:

City Attorney

Date

RECOMMENDED FOR APPROVAL:

Department Head

Date
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EXHIBIT A
CITY – REQUESTED SCOPE OF SERVICES

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR City of Moreno Valley

Request for Proposal
# 2023-008
Professional Services for Senior Engineer Consultant
Services
April 3, 2023

Question Deadline:

April 17, 2023, 2:00 pm, PST

Proposal Due Date:

April 28, 2023, 2:00 pm, PST

Submit proposal online at:
https://pbsystem.planetbids.com/portal/24660/bo/bo-detail/103656 Proposal Contact:

[email protected]

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR RFP # 2023-008 Professional Services for Senior Engineer Consultant Services April 2023 City of Moreno Valley i
Table of Contents
Schedule .................................................................................................................................... 1 Proposal Procedures, Content, and Format ............................................................................... 1 Proposer Qualifications, Evaluation Criteria, and Award Process ............................................... 4 Special Terms and Conditions ………………………………………………………………………….7 Exhibit A: Scope of Services ................................................................................................ ….10 Exhibit B: Pricing…………………………………………………………………………………………11
Attachment A: Required Response Template………………………………………………………..12 Attachment B: Special Provisions……………………………………………………………………..16 Attachment C: Client References…….………………………………………………………………..18 Attachment D: Non-Collusion Affidavit ......................................................................................19 Attachment E: Sample Invoice…………………………………………………………………………20 Attachment F: Sample Template of Agreement for Professional Consultant Services………….21 A.16.c
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Schedule
I. Tentative Schedule of Important Dates
This section provides a tentative schedule of the important milestone dates. Examine these dates carefully and plan accordingly. All times are 2:00 pm unless stated otherwise

DATE EVENT
1 April 3, 2023 Request for Proposals (RFP) issue date
2 April 17, 2023 Question deadline
3 April 21, 2023 Final addendum issued (if necessary)
4 April 28, 2023 Proposal due date
5 May 5, 2023 Evaluation of proposals completed
6 May 12, 2023 Selection of Consultant(s) & contract preparation 7 June 6, 2023 Contract Award (estimated)
8 July 1, 2023 Start of Service (estimated)

Proposal Procedures, Content, and Format
I. General
A. Proposal Format: A proposer must follow the instructions for preparing the proposal in the prescribed format. Section tabs must be utilized in the proposal following the same order of the RFP.

B. General Terms and Conditions: Except as otherwise indicated herein, City’s General Terms and Conditions govern rules and definitions of this RFP.

C. Right to Reject Proposals: City reserves the right to reject any and all proposals, to waive any non -material irregularities or informalities in any proposal, and to accept or reject any item or combination of items.

D. Execution of Agreement: If a Proposer is not able to execute an agreement within 10 days after being notified of selection, City reserves the right to select the next most qualified proposer or call for new proposals, whichever City deems most appropriate. (Sample template of agreement is attached).

E. Incorporation of RFP/Proposal: This RFP and the firm’s response, including all promises, warranties, commitments, and representations made in the successful proposal will become binding contractual obligations and will be incorporated by reference in any agreement between City and Proposer.

F. Authorized Signatories: Company personnel signing the cover letter of the proposal or any other related forms submitted must be authorized signers with the requisite authority to represent their firm and to enter into binding contracts.

G. Validity of Proposals: Proposed services and related pricing contained in the proposal must be valid for a period of 180 days after the due date.

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II. Proposal Content and Format
Include the following sections containing the information requested below in your proposal.

To enable ease of evaluation, please follow the sequence shown and upload the required documents into the vendor portal in the appropriate sections.

A. Section 1: Executive Summary

1. Provide a cover letter of your company’s information including:
a) Company’s full legal name, address, phone, fax, email, website; b) Prior company names (if any);
c) Organizational structure (corp., LLC, etc.);
d) Names and titles of the principal owner(s);
e) Person(s) authorized to make commitments for your company; f) Company history, experience (brief), and years in business; g) Current number of employees, key personnel;

2. Note any exceptions to any part of City’s scope, specifications, terms or conditions in this letter and explain the reason.

3. Limit this section to a maximum of one page.

B. Section 2: Supplemental Company Information (Optional)

1. Provide any supplemental information not specifically requested by City that you would like City to consider in evaluating your proposal.

2. Ensure information is relevant to City’s current or potential future needs.

3. Limit this section to a maximum of one page.

C. Section 3: Professional Team Assignments

1. Note any key personnel who are expected to remain in service until completion of the project.

2. Provide detail regarding the team to be assigned for these services.

3. Provide resumes of all team members.

4. Provide an organizational chart of all team members, titles, and a very brief description of their relevant responsibilities.

5. Limit this section to a maximum of ten pages plus resumes and org chart.

D. Section 4: Proposal Costs (Will not be viewed until after consultant ranking is made and top-ranked consultant is identified)

1. Submit all pricing on *Exhibit B using the form provided.

2. Provide pricing for each of the required line items.

3. Provide pricing for optional proposer recommendations.

4. See payment terms in Exhibit B for additional details. * These forms are provided by City in the submittal forms section.

Please ensure the cost proposal is submitted separately.

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E. Section 5: Response Template

1. Complete City-provided Response Template with your answers to City’s questions. Provide thorough responses with sufficient detail to enable City to evaluate your understanding of City’s requirements, the suitability of your services and/or product(s) to meet City’s requirements, the strength of your work plan, previous experience, and available resources.

2. Note these responses carry significant weight in City’s evaluation of your proposal to provide and implement requested services.

3. Limit this section to a maximum of ten pages.

F. Section 6: Required Statements, Forms, and Samples

1. Statements (per Special Terms and Conditions, section II., page 7)

2. Special Provisions Form

3. Client Reference List*

4. Non-Collusion Affidavit*
* Note these forms are provided by City in the submittal forms section.

G. Section 7: Work Samples

1. Samples of work, queries, reports, and forms**

2. Limit this section to a maximum of ten pages.
** Note that these documents will not be returned to proposer.

H. Inadequate Content

1. Note that a proposal is non-responsive if the proposal does not contain all proposal requirements, is not complete, is not received at the right location, and is not received by the proposal deadline, has exceptional or excessive exceptions City may, at its sole discretion, waive minor non -material irregularities and informalities.

2. Do not submit extraneous marketing or promotional information.

I. Proposal Format

1. E lectronic only: searchable document

2. White paper, 8-½ x 11, page numbered

3. Typed, black print, approximately 11-12 point font

4. Free from excessive graphics or excessive photos

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Proposer Qualifications, Evaluation Criteria, and Award Process I. Proposer Qualifications
The intent of this RFP is to evaluate the proposals and ultimately select a Proposer that is determined to be the most qualified consultant to provide professional services for City.

The overall capabilities of consultant’s organization should be discussed in this section.

Include a brief summary of the firm’s history, its recent related experience, top-level management, and ability of persons assigned to perform the work. Clearly state the relevant project experience of the personnel specifically proposed for the roles listed below. Specify possession of appropriate licenses and certificates.

A. Minimum Qualifications:

Knowledge of:

1. Theories, principles and practices of civil engineering design and construction.

2. Principles and modern techniques of and commonly used materials and equipment used in design, construction and maintenance of various engineering projects.

3. Federal, state and local laws, regulations, and court decisions applicable to private development.

4. Information technology and comput er capabilities applicable to land development.

5. Principles and practices of sound business communication.

6. Electronic plan check.

Ability to:

1. Prepare, direct preparation of and review complex engineering designs, plans, specifications, and legal contracts.

2. Perform difficult technical research and analyze complex engineering and mathematical problems, evaluating alternatives and recommending or adopting effective courses of action.

3. Plan, organize, manage and integrate engineering design and construction activities.

4. Design issues, analyze problems, evaluate alternatives, and develop sound, independent conclusions and recommendations.

5. Understand, interpret, explain, and apply federal, state a nd local policy, law, regulations, and court decisions applicable to land development.

6. Operate a personal computer using standard or customized software applications appropriate to assigned tasks.

7. Supervise and evaluate the work of professional consultants and construction contractors.

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8. Exercise sound independent judgment within general policy guidelines.

9. Prepare clear, concise, and comprehensive correspondence, reports and other written materials.

10. Organize, set priorities, and exercise sound independent judgement within areas of responsibility.

11. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.

12. Establish and maintain effective working relationships with City management, staff, contractors, consultants, representatives of other governmental and utility agencies, business and community groups, citizens, the public and others encountered in the course of work.

Education, Training and Experience:

A bachelor’s degree in civil , electrical, mechanical, or structural engineering or a related engineering discipline. A minimum of six years of pro gressively responsible civil, electrical, mechanical, or structural engineering experience.

Licenses; Certificates; Special Requirements:
• A current and valid registration as a Professional Civil Engineer with the California State Licensing Board.
• A valid California driver’s license and the ability to maintain insurability under the City’s vehicle insurance policy.

II. Evaluation Criteria
A. Minimum qualifications, Competitive Range, and Award Consideration The minimum qualifications, competitive range, and award consideration based upon the following criteria

1. City will review the Proposers Qualifications to determine if the Proposer meets or betters the minimum requirements as detailed above.

2. Only Proposers that meet or better the minimum requirements will have their Proposals reviewed for consideration.

3. Only the best-qualified Proposer will be considered for final negotiations of scope of services, contract, award recommendation, and fee/price.

B. Evaluation Criteria
Award of the Contract shall be made to the most qualified Proposer that best meets City’s specifications and needs. Submitted proposals will be evaluated on the following criteria:
• (40 points)— - Experience of Key Personnel. Background on key personnel (including all subconsultants) qualifications, abilities, familiarity with State and federal procedures and regulations; local experience on comparable projects and length of service with the firm; and reference information, preferably with municipal agencies.

• (20 points) – The Firm’s General Experience and Qualification. Information about the A.16.c
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company (and all subconsultants) including professional licenses and certificates held; ability to furnish required insurance and meet stipulations of City’s boiler plate agreement; details about comparable projects/services completed by the firm, as well as local experience; and its ability to provide the required services.

• (10 points) – References

• (20 points) - Project Approach/Understanding. Discussion of major issues identified on the project and how consultant team plans to address them; availability of key staff and commitment during contract; the management approach and organization necessary to perform the services; and outline quality control measures.

• (10 points) - Completeness, thoroughness, and neatness of submittal

C. Fee/Price Evaluation

1. Proposed fee is not to be viewed until after consultant ranking is made and top-ranked consultant is identified.

2. R easonableness of any Best and Final Offer (BAFO) requests.

3. R easonableness of fee requested to do the work, as originally proposed.

4. Final negotiations.

III. Award
A. After conclusion of the above Evaluations, as noted in the tentative schedule, interviews may be held, at the City’s discretion. A Notification of Intent to Award may then be sent to the Proposer selected.

B. Award is contingent upon the successful negotiation, at a fair and reasonable price, of final contract terms and the approval of City. Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If contract negotiations for a fair and reasonable price cannot be concluded successfully, City may negotiate a contract with the next best qualified Proposer or withdraw the RFP. In the event City does not approve the recommendation to award, the RFP may be cancelled without any cost or obligation of City.

C. City operates on a fiscal year basis, running July 1st through June 30th. The initial Contract shall be in effect on the date of executed signatures (but no earlier than July 1, 2023 ) through June 30, 2024 . The agreement may be renewed at the expiration of its term, by agreement of both parties, in one-year increments, up to four additional terms, at the end of each subsequent fiscal year. Renewal of the Agreement shall be accomplished through an amendment to agreement signed by both parties.

D. Prices are firm fixed prices during each contract period.

E. Prices shall be negotiated for each mutually exercised optional renewal period.

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Special Terms and Conditions
I. Audit Requirements
A. City reserves the right to periodically inspect and audit Provider’s accounting procedures and supporting documentation in conjunction with the performance of the required services.

B. City will notify Provider in writing of any such requested audit.

C. City will inspect and audit in a reasonable manner and at City’s expense.

D. Provider must fully cooperate with any such audit(s).

E. City will notify Provider in writing of any exception taken as a result of an audit.

F. If an audit, in accordance with this article, discloses overcharges (of any nature) by Provider to City of the value of that portion of the Agreement that was audited, the actual cost of City’s audit must be reimbursed to City by the Provider.

II. Statements
The following statements are required to be included in the proposal:

1. A statement that this RFP shall be incorporated in its entirety as a part of the Consultant's Proposal.

2. A statement that this RFP and the Consultant's Proposal will jointly become part of the Agreement for Pro ject Related Services for this project when said Agreement is fully executed by the Consultant and the City of Moreno Valley.

3. A statement that the Consultant’s Services to be provided, and fees, therefore, will be in accordance with the City's RFP except as otherwise specified in the Consultant's Proposal under the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL."

4. A single and separate section with the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL" (if needed) containing a complete and detailed description of all of the exceptions to the provisions and conditions of this RFP upon which the Consultant’s Proposal is contingent and which shall take precedent over this RFP.

6. A statement that the Consultant acknowledges to provide all necessary vehicles, equipment, tools, uniforms, all incidentals for the staff member(s) to perform the required services. Full compensation for providing vehicles, equipment, tools, uniforms, all incidentals shall be considered to be included in the ‘Not -to-Exceed” fee as part of the Cost Proposal and no additional compensation will be allowed therefor.

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7. A statement that the Consultant acknowledges and understands that the Consultant will provide a qualified senior engineer in the event of the primary senior engineer is not able to perform the requested services.

8. A statement that the Consultant will document and provide the results of the work to the satisfaction of the City. This may include preparation of field and final reports, or similar evidence of attainment of the Agreement objectives.

9. A statement that said hourly rate schedule (which is to be included in the Cost Proposal as required below) is part of the Consultant's Proposal.

10. A statement that the Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.

11. A statement that all federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In a case of conflict between federal, state or local laws or regulations, the strictest shall be adhered to.

12. A statement that the Consultant shall allow all authorized federal, state, county, and City officials access to place of work, books, documents, papers, fiscal, payroll, materials, and other relevant contract records pertinent to this special project. All relevant records shall be retained for at least three years.

13. A statement that the Consultant shall comply with the Davis-Bacon Fair Labor Standards Act (40 USC 276- a through a -7), and the implementation regulations issued pursuant thereto (29 CFR Section 1, 5), any amendments thereof and the California Labor Code.

Pursuant to the said regulations, entitled “Federal Labor Standards Provisions,” Federal Prevailing Wage Decision” and State of California prevailing wage rates, respectively.

14. A statement that the Consultant shall comply with the Copeland Anti -Kickback Act (18 USC 874) and the Implementation Regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof.

15. A statement that the Consultant offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Sec. 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Consultant, without further acknowledgment by the parties.

III. Termination
A. If, in the opinion of City , Provider fails to perform or provide prompt, efficient service, City must have the right to terminate or cancel the Agreement upon 5- day’s written notice, and pay Provider for the value of the actual work satisfactorily performed to the date of termination.

B. City must have the right to terminate or cancel the Agreement upon 30- day’s written notice without cause and pay Provider for the value of actual work satisfactorily performed to the date of termination.

C. These rights are in addition to any other rights that City may have available.

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IV. Independent Contractor Status
By submitting a proposal to this RFP, you thereby represent, warrant, covenant and agree, that in the event City elects to enter into a contract for services outlined herein, as of the effective date of the agreement and throughout the term of the agreement, you shall be deemed an independent contractor and not an employee of the City under applicable law, which may include but not be limited to, California Labor Code Sections 2775 et seq.

Failure to comply with this requirement, as may be determined by the City, in consultation with the City Attorney, in City’s sole and absolute reasonable discretion, shall result in the proposal being rejected as non-responsive. As set forth in more detail herein, successful proposers shall enter into an Agreement with the City governing the services, which shall include express language effectuating the same
V. Civil Code Section 1542 Waiver
Contractor expressly waives any and all rights and benefits conferred upon it by the provisions of Section 1542 of the California Civil Code which reads as follows:

“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”

This waiver shall be effective as a bar to any and all actions, fees, damages, losses, claims, liabilities and demands of whatsoever character, nature and kind that are known or unknown, or suspected or unsuspected, including, without limitation, claims of entitlements under the California Public Employees’ Retirement System (CalPERS) that are only afforded to employees and not independent contractors. Contractor further represents and warrants that it understands this waiver and that if it does not understand this waiver, it shall seek the advice of a qualified attorney before executing this Agreement.

VI. Public Employees Retirement Law (CalPERS)
A. CalPERS Indemnity. To the fullest extent permitted by law, in addition to obligations set forth in this section, in the event that any person providing services under this Agreement is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, to the fullest extent of the law, CONTRACTOR shall indemnify, defend, and hold harmless City for any costs and expenses incurred by City, including without limitation, payment that City is required as a result to make to CalPERS, whether in the form of employee and/or employer contributions, taxes, or any similar obligations, as well as for the payment of any penalties and interest.

B. CalPERS Participation. As set forth in this Agreement and in the Request for Qualifications, City has an obligation to treat all persons working for or under the direction of CONTRACTOR as an independent contractor of City and agents and employees of CONTRACTOR, and not as agents or employees of City.

CONTRACTOR and City acknowledge and agree that City participates in a defined benefit plan (“CalPERS”), and that it is possible that CalPERS may find that persons providing services pursuant to this Agreement are employees of City and should be registered with the CalPERS as employees of City.

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C. CalPERS Retiree Disclosure. CONTRACTOR hereby expressly agrees to clearly and conspicuously disclose to City in writing any and all persons working for CONTRACTOR who are retirees under the California Public Employees’ Retirement System (CalPERS) whom receives a monthly CalPERS retirement allowance, and whom are, subject to City approval, assigned by CONTRACTOR to provide services to City under the Agreement, prior to such person performing any services hereunder. Nothing herein shall be deemed or interpreted to limit a CalPERS retiree’s obligations under applicable law, rules or regulations.

D. Joint Cooperation. In the event that CalPERS initiates an inquiry that includes examination of whether individuals providing services under this Agreement to City are City’s employees, CONTRACTOR shall within five days and share all communications and documents from CalPERS that it may legally share. In the event that either CONTRACTOR or City files an appeal or court challenge, CONTRACTOR and City each agree to cooperate with each other in responding to the inquiry and any subsequent administrative appeal or court challenge of an adverse determination.

Continued on Next Page
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Exhibit A: Scope of Services
I. General
Under general direction, the successful firm shall provide Senior Engineer Consultant Services, who manages, oversees, evaluates, monitors, and participates in the conduct of multiple complex land development projects and performs related duties as assigned.

Consultant shall dedicate and provide name and qualifications of one or more dedicated employees to serve as Senior Engineer. City anticipates a commitment of approximately 40 hours/week, although time may be more or less, depending on the City’s needs. The duration of work shall be on an as -needed basis. Tasks and duties include, but are not limited to, the following:

II. Specific

1. Manages, oversees, evaluates and monitors assigned land development projects; participates in plan check processes; reviews and checks various plans, legal documents and studies to ensure compliance with City standards; attends pre - construction meetings with developers, contractors and engineers and resolves construction-related problems; represents the division on Project Review Staff Committees and coordinates development projects with City staff and other agencies to provide feedback to developers; meets with developers to discuss land development projects; reviews development projects and prepares, modifies, clarifies and updates written comments and conditions of approval; represents the division at Planning Commission meetings and answers questions regarding development projects; interprets conditions of approval for the public; recommends approval for building permits and certificates of occupancy; reviews developer supporting documentation and calculates development impact fee credits, refunds or reimbursements.

2. R eviews plans, specifications, submittals, estimates, designs, drawings , and schedules of values for completeness, accuracy, scope of work, constructability , and compliance with federal, state, and local requirements; provides recommendations for acceptable alternative solutions to design errors and other issues; monitors work for conformance with plans and conditions of approval ; assesses, identifies, and facilitates complete resolution of non-compliance issues.

3. Coordinates project activities with other City departments, divisions, and external agencies.

4. I nspects project sites to ensure compliance with project conditions of approval and City policies and resolve issues.

5. Prepares and updates a variety of complex and technical engineering project documentation, project plans and conditions of approval.

6. Analyzes and responds to requests for information and complaints from other public and governmental agencies, community and business groups, citizens, the media, and the public.

End of Scope of Services

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Exhibit B: Pricing
(Please leave Exhibit B blank in Proposal submission and submit completed Exhibit B separately in Cost Proposal submission)
I. Hourly Rates***
A. Include titles and rates for all staff that could provide services under the contract.

1 Senior Engineer, P.E. $
2 $
3 $
4 $
5 $
6 $
*** Attach additional sheets as necessary.

B. Term: Is for a one-year base period with up to four one-year optional renewals.

C. Additional Charges: None; do not charge any fees or charges not listed in Exhibit B: Pricing.

D. Fixed Prices: prices are fixed for each year of the agreement.

E. Proposal Pricing: The awarded Provider’s Exhibit B: Pricing, as accepted by City, will be incorporated into the resultant Agreement.

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Attachment A: Required Response Template

(Bidder’s Company Name)
Instructions:

Prospective proposers must provide the information requested below and include it in their proposal. City has provided the form as a separate Word document for bidder’s use.

I. Company Information: Name, Contacts, History, Scope of Services Please provide the following information about your company:

A. Y our company’s full legal name, address, phone, fax, email, website.

B. Prior company names (if any) and years in business; mergers, buyouts, etc.

C. Organizational structure (i.e., corp., LLC, sole proprietorship, etc.).

D. Names and titles of the principal owner(s).

E. Person(s) authorized to make commitments for your company.

F. Company history, experience, years in business for current company name.

G. Annual company revenues for the last three fiscal years.

H. Tax ID number.

I. The complete scope of services offered by your company.

J. The number of clients (including governmental) served in past and present.

K. S pecial qualifications, training, credentials, recognition, or awards.

L. C ontracts terminated for cause, pending litigation or legal issues.

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II. Resources: Staffing, Facilities, Equipment
Provide the following information relative to required services:

A. Names and titles of key management personnel. If proposer is selected, no change in key management personnel shall be made without written request by Consultant and approval by City.

B. Team to be assigned for these services.

C. Qualifications of specific individuals who will work on the project.

D. Amount of time and involvement of key personnel who will be involved in respective portions of the project.

E. Resumes of all team members; provide only names and titles only; attach current resumes to proposal.

F. Current number of employees: full-time and part-time employees.

G. Annual turnover rate of staff.

Names and details of any subconsultants you propose to use for our contract. If proposer is selected, no change in subconsultants shall be made without written request by Consultant and approval by City.

H. Facilities that would be utilized to perform the required work.

I. Equipment that would be utilized to perform the required work.

III. Required Services: Meeting or Bettering these Requirements Provide the following information relative to required services:

A. Ability to perform specific tasks as outlined in the RFP.

B. Reasonableness of your fee to do the work.

C. Current resources to meet or better all task and timeline requirements herein.

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D. Additional resources that might be needed to meet or better all task and timeline requirements of this request.

E. How quickly could you provide additional, extra trained staff if requested by City for additional work beyond the original scope of services?

F. How quickly can you begin providing services if awarded the contract?

G. Details of any improvement or upgrades your firm has designed or implemented.

IV. Demonstrated and Technical Experience
Please describe your company’s:

A. Demonstrated record of success on work previously performed.

B. Specific method and techniques to be employed on the project or problem.

V. Work Plan:

B. P rovide required response time to the urgent service requests.

C. How you will make up for work-hours lost (and resulting backlog that may occur) due to various unforeseen situations that may prohibit work on a specific day.

D. Provide any other relevant information that you believe would benefit City for the requested services.

Submitted by:

Company Name
Contact Name
Title
Signature
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Email
Phone
Date

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Attachment B: Special Provisions
All items below apply to this bid proposal:

Insurance Provisions: U nless otherwise stated in the RFP specifications, the following insurance requirements apply:

1. Comprehensive General Liability Insurance: (include products liability) $1,000,000 per occurrence.

2. Auto Liability Insurance: $1,000,000 per occurrence, combined single limit (CSL).

3. Workers' Compensation Insurance: as required by State statutes.

4. E mployer’s Liability Insurance: $1,000,000 per accident; $1,000,000 policy limit for disease.

5. All policies of insurance must provide for a minimum of thirty (30) days written notice of any change or cancellation of the policy.

Certified to above - FIRM:

SIGNATURE:

PRINT NAME:

TITLE:

No exceptions taken
Exception taken to the scope of work or specifications
Exception taken to indemnification and insurance requirements Exception to proposed contract language
Other
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Please explain any of the checked items:

Note: Taking exception to City’s requirements without approval of City prior to submission of your proposal may be cause for rejection of the proposal.

PROPOSING FIRM: DATE:

BUSINESS ADDRESS:

SIGNATURE OF REPRESENTATIVE:

BY: TITLE:

(CONTINUED ON NEXT PAGE)
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR RFP # 2023-008 Professional Services for Senior Engineer Consultant Services April 2023 City of Moreno Valley 19
Attachment C: Client References

(Bidder’s Company Name)

1. Client’s Company Name:

Client Address:

Contact’s Name:

Contact’s Title:

Contact’s Telephone & FAX:

Contact’s Email:

Scope of Services/Products
Provided:

Project Completion Date & Value:

2. Client’s Company Name:

Client Address:

Contact’s Name:

Contact’s Title:

Contact’s Telephone & FAX:

Contact’s Email:

Scope of Services/Products
Provided:

Project Completion Date & Value:

3. Client’s Company Name:

Client Address:

Contact’s Name:

Contact’s Title:

Contact’s Telephone & FAX:

Contact’s Email:

Scope of Services/Products
Provided:

Project Completion Date & Value:

4. Client’s Company Name:

Client Address:

Contact’s Name:

Contact’s Title:

Contact’s Telephone & FAX:

Contact’s Email:

Scope of Services/Products
Provided:

Project Completion Date & Value:

Duplicate this form as necessary to complete list.

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Attachment D: Non-Collusion Affidavit
Note: To be executed by Proposer and submitted with proposal.

State of
(the State of the place of business)

County of
(the County of the place of business)

, being first duly sworn, deposes and
(name of the person signing this form)
says that he/she is of
(title of the person signing this form)
, the party making the foregoing bid
(name of bidding company)
that such bid is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the bid price of said bidder or of any other bidder or to fix any overhead profit, or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in such bid are true, and further, that said bidder has not directly or indirectly submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with said bidder in the general business.

By:
(signature)
Printed Name:
(name of the person signing this form)
Title:
(title of the person signing this form)
Notary is required for this bid.

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR RFP # 2023-008 Professional Services for Senior Engineer Consultant Services April 2023 City of Moreno Valley 21
Attachment E: Sample Invoice

Consultant Name/Address/Phone
City of Moreno Valley Date: 8/15/23
Accounts Payable Invoice No.: 12345
P.O. Box 88005
Moreno Valley, CA 92552

Public Works Department/Land Development Division – Senior Engineer Consultant Services

Purchase Order No.: _____________________

Billing Period: July 1, 2023 through July 31, 2023

Description of Service Performed/Personnel* Hours Rate Amount

Senior Engineer 40.0 $125.00 $5,000.00
John Smith

Total Invoice $5,000.00

*See attached page with detail of specific dates/hours/work performed.

Billings to date: Current Prior Total

Total Billings $5,000.00 $0.00 $ 5,000.00
Budget $ 50,000.00
Remaining $ 45,000.00

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Attachment F: Sample Template of Agreement for Professional Consultant Services

(See PlanetBids Documents & Attachment Tab)

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EXHIBIT B
CONSULTANT’S PROPOSAL

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR April 28, 2023 REQUEST FOR PROPOSAL RFP #2023-008 Professional Services for Senior Engineer Consultant Services Prepared for: By:

City of Moreno Valley 14177 Frederick Street Moreno Valley, CA 92553 [email protected] (951) 413-3130 Ladayu Consulting Group
316 Tejon Place
Palos Verdes Estates, CA 90274 www.ladayucg.com (310) 968-7263 A.16.c
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Table of Contents Section 1: Cover Letter/Executive Summary ………...........…………………………......………..1 Section 2: Supplemental Company Information ..........................................……….........……..2 Section 3: Professional Team Assignments ……..............................................………........3-10 Section 4: Proposal Cost ……...............................…………………...........(under separate cover) Section 5: Response Template …….……………………………….......….............................12-17 Section 6: Required Statements, Forms, and Samples ….....…....................….................18-25 Section 7: Work Sample ….................................................................…..............................26-33

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR April 28, 2023
Melissa Walker, PE
Public Works Director/City Engineer
City of Moreno Valley
14177 Frederick St.

Moreno Valley, CA 92552
RE: RFP #2023-008 - Professional Services for Senior Engineer Consultant Services Dear Ms. Walker,
Ladayu Consulting Group (LCG) is pleased to present our Proposal to provide the City of Moreno Valley for Professional Services for Senior Engineer Consultant Services.

We are proud of our reputation for providing thoughtful solutions that build thriving communities throughout California. Experienced in a wide range of municipal engineering services, our team of caring professionals serves our municipal clients through a tailored approach based upon client values and needs. We define ourselves by the strength of our relationships with the people that we work with and the people that we work for. Earning client trust and appreciation by exceeding expectations is our ultimate measure of success.

LCG has specialized in providing On-Call Engineering Services to California cities. The leadership and management team at LCG are individuals with the passion and personal desire to provide professional municipal engineering services. We only serve public agency clients, typically in a staff augmentation and project management role. We believe that our exclusive commitment to public agency clients is important since it allows us to avoid any real or perceived issues regarding conflicts of interests.

I will act as Principal-In-Charge for this engagement. As President of LCG, I am authorized to bind the firm to all commitments made in our proposal . LCG is a sole proprietorship and has been in business since 2015 and currently has 14 employees . I have authorized Dan Garcia to be the Main Point of Contact/Project Manager for the City of Moreno Valley. Kamran Sabre, PE, QSD/QSP will be the Senior Engineer for this assignment. Both he and Dan are among LCG's key personnel. Dan’s contact information follows:

Dan Garcia, PE, REA, CPP
Ladayu Consulting Group (full legal company name)
316 Tejon Place
Palos Verdes Estates, CA 90274 (only company address)
[email protected] | C: 310.968.7263
We appreciate the opportunity to present our qualifications (included in Proposal), experience and desire to provide these municipal services for your review and consideration. We will describe LCG's understanding of the scope of work in this proposal. We have also reviewed the standard form On-Call Professional Services Agreement and are ready to execute. Members of the LCG team are available to meet with you to discuss our proposal in more detail at your convenience.

LCG ACKNOWLEDGES RECEIPT OF ANY ADDENDUMS, IF ISSUED, FOR THIS RFP.

Sincerely,
Ladayu Phaphan
Founder and President
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2 City of Moreno Valley RFP # 2023-008 Professional Services for Senior Engineer Consultant Services The seamless integration of municipal service professionals in support of public agencies has been our purpose since Ladayu Consulting Group (LCG) was formed in 2015. LCG was founded by individuals with a passion for serving municipalities. Our employees span a multitude of disciplines within public works and engineering departments throughout California.

Since LCG was formed and founded in 2015 (in business 8 years), we have kept the same name and have grown steadily since then. Having survived the pandemic with the fluctuations in the number of employees since 2020 we are back to recovering many of the employees that we lost since that interruption. As far as LCG's philosophy, as mentioned in our cover letter, we only serve public agency clients, typically in a staff augmentation and project management role. We believe that our exclusive commitment to public agency clients is important since it allows us to avoid any real or perceived issues regarding conflicts of interests. We are a sole proprietorship. Our legal name is Ladayu Consulting Group. LCG's Federal Employer Identification Number is 36-4967928. LCG’s official business address and primary point of contact responsible for firm contractual actions and notify the City when the person assigned to the City has changed are as follows: Daniel R. Garcia, PE, REA, CPP (Owner) Ladayu Consulting Group (legal name) 316 Tejon Place Palos Verdes Estates, CA 90274 (only company address) [email protected] | C: 310.968.7263 LCG's staff has held senior and executive management positions within numerous California cities including titles of Land Development Plan Checker, Civil/Private Development Plan Checker, City Engineer, Public Works Director and other well-seasoned management personnel. Our staff has signed many Final and Tentative Maps as City Engineer on behalf of cities. This depth of experience brings a high level of expertise and sensitivity towards community and special interest group issues. Our technical competence is a basis for our success. We value the importance of a focus that represents the interests of our public agency clients and reflects positively on the citizens they serve. Our experience brings a high level of sensitivity towards community and special interest group issues. We value the importance of a focused approach that represents the interests of our public agency clients and reflects positively on the citizens they serve. We furnish both technical excellence and a thorough understanding of the regulatory process to assist our clients through the sometimes daunting complexities associated with the delivery of projects, implementation of important public programs and adoption of significant public policy. LCG will be delighted to serve on this contract to the City of Moreno Valley for Professional Services for Senior Engineer Consultant Services if given the opportunity to do so.

Section 2: Supplemental Company Information
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3 City of Moreno Valley RFP # 2023-008 Professional Services for Senior Engineer Consultant Services Ladayu Consulting Group (LCG) has a diverse team of qualified professionals dedicated to providing ongoing municipal engineering consultant services to the California cites. LCG has served other cities in the same magnitude and nature as requested in this Request for Proposal (RFP) by the City of Moreno Valley and LCG would be delighted to extend the same services to the City of Moreno Valley. The following LCG Key Personnel's relevant Professional Services for Senior Engineer Consultant Services experience is as follows. Actual biographies and resumes will follow. Daniel R. Garcia, PE, REA, CPP | Moreno Valley Main Point of Contact/Project Manager/QAQC – Dan has served as Contract/Project Manager, and QA/QC in many public agencies throughout California. He is a Registered Civil Engineer, Registered Environmental Assessor and Certified Permitting Professional. Having worked in several jurisdictions throughout California including most recently the Cities of Compton, Rancho Palos Verdes, Wildomar, Maywood, Costa Mesa, Bell, Vernon and Norwalk. Dan has a history of accomplishment. Kamran Saber, PE, QSD, QSP | Senior Engineer – Kamran has 35 years of experience in the civil engineering profession. His experience has included the management, oversight, evaluation, monitoring and participating in a multiple of complex projects, specifically in Land Development and Subdivision Map Act review. Having experience with several agencies as a plan’s reviewer for civil plans, specifically related to grading/drainage, site development including water, streets, sewer and storm drain infrastructure, access improvements, and on-site hydrology and the requirements of the NPDES permits, to include SUSMP’s, WQMP’s, low impact development, and hydro-modification. Most recently, Kamran has served the cities of Wildomar, Perris, San Jacinto and various other cities in the Inland Empire. Oranos Mekwian | Associate Engineer – Oranos has been a Project Engineer in Compton, Gardena and Maywood and assisted Dan with Private Development plan checks and Subdivision Map Act tasks in the Cities of Rancho Palos Verdes and Compton. She will support Dan and Kamran in serving the City of Moreno Valley, keep track of assignments and provide status of projects to the City. All LCG’s key team members are expected to remain in service until completion of the project and available to work during the duration of this contract. LCG Staff’s Roles and Responsibilities Daniel R. Garcia, PE, REA, CPP l Moreno Valley Main Point of Contact, Project Manager, QA/QC § Provide communication between the City of Moreno Valley and Senior Engineer. § Provide QA/QC oversight.

Section 3: Professional Team Assignments
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4 City of Moreno Valley RFP # 2023-008 Professional Services for Senior Engineer Consultant Services Kamran Saber, PE, QSD, QSP l Senior Engineer § Kamran's role and responsibility will be to manage, oversee, evaluate and monitor assigned land development projects; he will participate in plan check processes; reviews and checks various plans, legal documents and studies to ensure compliance with City standards; he will attend pre- construction meetings with developers, contractors and engineers and resolve construction-related problems; he will represent the division on Project Review Staff Committees and coordinate development projects with City staff and other agencies to provide feedback to developers; he will meet with developers to discuss land development projects; he will review development projects and prepare, modify, clarifiy and update written comments and conditions of approval; he will represent the division at Planning Commission meetings and answers questions regarding development projects; he will interpret conditions of approval for the public; he will recommend approval for building permits and certificates of occupancy; he will review developer supporting documentation and calculate development impact fee credits, refunds or reimbursements. § Kamran will also reviews plans, specifications, submittals, estimates, designs, drawings, and schedules of values for completeness, accuracy, scope of work, constructability, and compliance with federal, state, and local requirements; he will provide recommendations for acceptable alternative solutions to design errors and other issues; he will monitor work for conformance with plans and conditions of approval; he will assesse, identify, and facilitate complete resolution of non-compliance issues. § Kamran will coordinate project activities with other City departments, divisions, and external agencies. § Kamran will inspect project sites to ensure compliance with project conditions of approval and City policies and resolve issues. § Kamran will prepare and update a variety of complex and technical engineering project documentation, project plans and conditions of approval. § Kamran will analyze and respond to requests for information and complaints from other public and governmental agencies, community and business groups, citizens, the media, and the public. Oranos Mekwian l Associate Engineer § Keep track of assignments and provide status of projects. § Send monthly invoices to the city. LCG’s Proposed Senior Engineer Knowledge and Abilities As LCG’s proposed senior engineer, Kamran Saber, has knowledge of: 1. Theories, principles and practices of civil engineering design and construction. 2. Principles and modern techniques of and commonly used materials and equipment used in design, construction and maintenance of various engineering projects. 3. Federal, state and local laws, regulations, and court decisions applicable to private development. 4. Information technology and computer capabilities applicable to land development.

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5 City of Moreno Valley RFP # 2023-008 Professional Services for Senior Engineer Consultant Services

5. Principles and practices of sound business communication. 6. Electronic plan check. Kamran Saber has the ability to: 1. Prepare, direct preparation of and review complex engineering designs, plans, specifications, and legal contracts. 2 Perform difficult technical research and analyze complex engineering and mathematical problems, evaluating alternatives and recommending or adopting effective courses of action. 3. Plan, organize, manage and integrate engineering design and construction activities. 4. Design issues, analyze problems, evaluate alternatives, and develop sound, independent conclusions and recommendations. 5. Understand, interpret, explain, and apply federal, state and local policy, law, regulations, and court decisions applicable to land development. 6. Operate a personal computer using standard or customized software applications appropriate to assigned tasks. 7. Supervise and evaluate the work of professional consultants and construction contractors. 8. Exercise sound independent judgment within general policy guidelines. 9. Prepare clear, concise, and comprehensive correspondence, reports and other written materials. 10. Organize, set priorities, and exercise sound independent judgement within areas of responsibility. 11. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations. 12. Establish and maintain effective working relationships with City management, staff, contractors, consultants, representatives of other governmental and utility agencies, business and community groups, citizens, the public and others encountered in the course of work. With Kamran Saber, PE, QSD/QSP, the City of Moreno Valley will have the most experience and qualified Senior Engineer to perform land development engineering services for your City.

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6 City of Moreno Valley RFP # 2023-008 Professional Services for Senior Engineer Consultant Services In administering Private Development, LCG and Kamran assumes that the City of Moreno Valley has a similar program how it works in the city based on several cities he has worked for: Typical City Private Development Process Plan Check turnaround times: • Initial Plan Checks will be returned in 10 business days • Second Plan Checks will be returned in 5 business days • Subsequent Plan Checks will be returned withing 2 business days.

Initial Application Review
Tentative Map Submittal
Tentative Map Approval (Planning Commission)
Possible: - Rough Grading - Plan submittal for Water, Sewer, Street, Storm Drains Landscaping Plans Final Map Approval (City Council)
Set Monuments File with County
§Initial Review/Provide requirements to developer §TM Review/Submit recommended conditions §Review Rough Grading, water, sewer, storm drain and street plans §Possible rough grading §Review Precise Grading, Final water, street, storm drain and sewer and landscaping plans §Recommend approval of Final Map Building Official approves Certificates of Occupancy
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7 City of Moreno Valley RFP # 2023-008 Professional Services for Senior Engineer Consultant Services All communication on this contract will follow the following Organization Chart:

Moreno Valley Team Organization Chart
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8 City of Moreno Valley RFP # 2023-008 Professional Services for Senior Engineer Consultant Services

www.ladayucg.com [email protected] EXPERTISE Civil Plan Check Engineer Land Development/Subdivisions Subdivision Map Act Sewer/Storm Drain Compliance CIP/Project Management City Engineering Advisor EDUCATION Bachelor of Science in Civil Engineering, CSULB Masters in Public Administration, CSULB REGISTRATIONS CA Registered Professional Civil Engineer | 45710 Registered Environmental Assessor | 5640 Cal-EPA Certified Permitting Professional D11308 SCAQMD

Daniel R. Garcia, PE, REA, CPP
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9 City of Moreno Valley RFP # 2023-008 Professional Services for Senior Engineer Consultant Services

www.ladayucg.com [email protected] EXPERTISE Land Development/Subdivisions Low Impact Development Drainage/Hydrology (LID) CIP/Project Management Construction Bid and Award Process EDUCATION Master of Science in Civil Engineering, CSUS Polytechnic Tehran BS Civil Engineering REGISTRATIONS CA Registered Professional Civil Engineer | 47567 QSD/QSP | 24012 Senior Engineer Kamran has over 35 years of experience in the civil engineering profession, His experience has included the management, oversight, evaluation, monitoring and participating in a multiple of complex projects, specifically in Land Development and Subdivision Map Act review. Having experience with several agencies as a plan’s reviewer for civil plans, specifically related to grading/drainage, site development including water, streets, sewer and storm drain infrastructure, access improvements, and on-site hydrology and the requirements of the NPDES permits, to include SUSMP’s, WQMP’s, low impact development, and hydro-modification.

Project Manager | City of Wildomar Kamran provided plan check of drainage and grading plans, demolition plans, and both on-site and off-site civil engineering plans, to include street, storm drain, sewer & water improvements, as well as NPDES, WQMP’s, and hydrology reviews for KB Homes (Summerhill - 70 SFR). Project Manager | City of Perris Kamran provided review of tracts, grading, civil (street, storm drain, sewer, etc.). Hydrology Report/WQMP review for various private development projects for IDI Logistics north and south (3.6 M SF Industrial), IDI Logistics Rider II & IV warehouses 800 & 700 SF, respectively, Prologis PM 38259, Green Valley Specific Plan (Residential) Tracts 37722, 37262, 37816, 38410, 36989. 36988, 37817 and 37818 and Waypoint Commerce Center (Commercial) TPM 38588 and Walmart Fuel Station (Perris Blvd.) in the City of Perris. This included review of Private Development/ Subdivision Map Act plan checking. Project Manager/Plan Reviewer | City of San Jacinto Kamran provided review/plan checking for Esplanade Specific Plan, LGI Homes TTM 32955, Magnet Shopping Center PM 32955, Tolloch Holdings Homes TTM 38339, Kasbergen Development (mixed low and med. density) Tr 34271, Warren Foothill Specific Plan TTM 38365, Quail Ranch Estate Tr 33249 and Ranch Esudilo TPM 38359. Land Development | Various Inland Empire Cities Plan, organize, direct, manage, and participate in the development, review, and approval of engineering and land development activities including, all aspects of the development of infrastructure/capital improvements, permitting, and conditioning new development; provide professional engineering support involving research, planning, design, and construction of various land development, infrastructure planning, and engineering projects.

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10 City of Moreno Valley RFP # 2023-008 Professional Services for Senior Engineer Consultant Services

www.ladayucg.com [email protected] EXPERTISE Private Development Plan Check Civil Plan Check Sewer/Storm Drain Compliance CIP/Project Management Land Development/Subdivisions Industrial Chemistry Biological Processes Report Writing EDUCATION Masters in Industrial Chemistry, King Mongkut’s University of Technology, Thonburi, Thailand Bachelor of Science in Biotechnology, Khon Kean University Thailand

Associate Engineer
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11 City of Moreno Valley RFP # 2023-008 Professional Services for Senior Engineer Consultant Services The Cost Proposal is submitted separately.

Section 4: Proposal Costs
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12 City of Moreno Valley RFP # 2023-008 Professional Services for Senior Engineer Consultant Services Response to the City’s questions in City-provided Response Template will show in the following page:

Section 5: Response Template
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR RFP # 2023-008 Professional Services for Senior Engin eer Consultant Services April 2023 Attachment A: Required Response Template
Ladayu Consulting Group
__________________________________________________________________ (Bidder’s Company Name)
Instructions:

Prospective proposers must provide the information requested below and include it in their proposal. City has provided the form as a separate Word document for bidder’s use. Use this form or copy and paste it into y our own document; in either case, please provide your responses under each
of the number points. Do not omit or renumber any sections. Refer to attached documents sparingly and onl
y as necessary; and ensure that any documents referred
to
are numbered according to the outline below.

I. Company Information: Name, Contacts, History, Scope of Services Please provide the following information about your company:

A. Your company’s full legal name, address, phone, fax, email, website.

Ladayu Consulting Group
316 Tejon Place
Palos Verdes Estates, CA 90 274
(310) 968-7263
(no fax number)
[email protected] or [email protected]
www.ladayucg.com
B. Prior company names (if any) and years in business; mergers, buyouts, etc.

N/A - No prior company names.

C. Organizational structure (i.e., corp., LLC, sole proprietorship, etc.).

Sole proprietorship
D. Names and titles of the principal owner(s).

Ladayu Phaphan, President
Dan
Garcia, Vice President
E. Pers
on(s) authorized to make commitments for your company.

Ladayu Phaphan, President
Dan
Garcia, Vice President
F. Com p
any history, experience, years in business for current company name.

Ladayu Consulting Group (LCG) has been in business for 8 years (since 2015).

Since its founding, LCG has been serving only public agencies i n a project management or staff augmentation role in the capacity of Municipal Services including City
Engineer, Public Works Director, Civil and Private Development Plan Checking,
Project and Program Management, etc.
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR G. Annual company revenues for the last three fiscal years.

LCG has averaged approximately $150,000 in the last three fiscal years.

H. Tax ID number.
36-4967928
I. The complete scope of services offered by your company.

Ladayu Consulting Group provides a host of services to cities including:
¨ Land Development/Subdivision Map Act (includes tracts, parcel maps, vesting, etc.) ¨ Civil/Private Development Plan Review Services (includes grading, streets, storm drains, sewers, erosion control, hydrology and hydraulic calculation review, WQMP, etc.)
¨ Landscape Architect
¨ City Engineering
¨ Public Works Management
¨ Project and Program Management
¨ Construction Management/ Public Works Inspection
¨ Traffic Engineering
¨ Sewer and Storm Drain Compliance
¨ Park Management
J. The number of clients (including governmental) served in past and present.

Currently LCG serves 4 governmental agencies.

Past government agencies: 1
K. Special qualifications, training, credentials, recognition, or awards.

As you can see on LCG's employee's resumes, most employees are registered civil engineers, traffic engineers landscape architects and land surveyors in addition
to certified publi
c works qualifications for a variety of disciplines, certified construction managers/inspectors, etc.

L. Contracts terminated for cause, pending litigation or legal issues.

LCG has not had any contracts terminated for cause, or has pending litigation or legal issues.

II. Resources: Staffing, Facilities, Equipment
Provide the following information relative to required services:

A. Names and titles of key management personnel. If proposer is selected, no change in key management personnel shall be made without written request by Consultant and approval by City.

Ladayu Phaphan, President
Dan Garcia, Vice President
B. Team to be assigned for these services.

Kamran Saber, PE, QSD/QSP
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR C. Qualifications of specific individuals who will work on the project.

Kamran is very qualified with over 35 years of experience in land development and civil project management/plan checking. (see resume) D. Amount of time and involvement of key personnel who will be involved in respective portions of the project.

Based on the description of this RFP, Kamran will be involved 100% of his time on this project.

E. Resumes of all team members; provide only names and titles only; attach current resumes to proposal.

Kamran Saber, PE, QSD/QSP, Senior Engineer (see resume) F. Current number of employees: full-time and part-time employees. 5 full-time employees, 9 part-time employees
G. Annual turnover rate of staff.

LCG has a 0 (zero) percent annual turnover rate of staff.

H. Facilities that would be utilized to perform the required work.

LCG has its own office that can be utilized to perform the required work yet by the description in this RFP, it appears that the work is required to be performed onsite at the City of Moreno Valley.

I. Equipment that would be utilized to perform the required work.

LCG can provide all equipment that would be utilized to perform the required work.

II. Required Services: Meeting or Bettering these Requirements Provide the following information relative to required services:

A. Ability to perform specific tasks as outlined in the RFP.

LCG has performing these specific tasks as outlined in the RFP since its founding in 2015. Kamran has the ability to provide this service to the City of Moreno Valley.

B. Reasonableness of your fee to do the work.

Kamran's fee is normally $180/hour for City Engineering services but si nce this assignment is for Project Management of Land Development, LCG felt that a reasonable rate would be $160/hour for this assignment and amenable to the City of Moreno Valley based on market rates for this service.

C. Current resources to meet or better all task and timeline requirements herein.

LCG possesses additional resources to meet or better all task and timeline requirements herein.

D. Additional resources that might be needed to meet or better all task and timeline requirements of this request.

LCG possesses additional resources that might be needed to meet or better all task and timeline requirements of this request.
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR E. How quickly could you provide additional, extra trained staff if requested by City for additional work beyond the original scope of services?
LCG could provide additional, trained staff if requested by the City for additional work beyond the original scope of services relatively immediately.

F. How quickly can you begin providing services if awarded the contract? Kamran is available relatively immediately.

G. Details of any improvement or upgrades your firm has designed or implemented.

LCG uses the state-of-the-art hardware and software as well as keep a well- trained staff. LCG us continually improving and learning.

IV. Demonstrated and Technical Experience
Please
describe your company’s:

A. Demonstrated record of success on work previously performed.

LCG has a demonstrated record of success on work previously performed and similar to the wor
k being request
ed by this RFP. Since LCG' s founding in 2015,
LCG has been advisi
ng Cities for
City Engineering and Public Works
Management or Project Managing or Program Managing
projects and programs
to assist with th
e delivery of Capital Improvement Projects and Private
Development for cities.

B. Specific method and techniques to be employed on the project or problem.

LCG provides the most qualified and experience project engineers such as Kamran Saber for this assignment of Senior Engineer to provide the City of Moreno Valley with private development advice, plan checking, and skill necessary to deliver these projects. Kamran is a professional civil engineer, QSD/QSP for storm water decisions. He has over 35 years of experience in the Civil Engineering profession.

IV. Work Plan:

Taking all circumstances, current conditions, and required preparations into consideration, describe in detail, your proposed work plan for delivering the services required by this RFP, including, but not limited to;
A. How will you schedule professional and staff to ensure milestones and deadlines are met?
Kamran is very timely and professional and can ensure milestones and deadlines are met. Typically, on plan check, LCG uses 10 working days fo r a first check, 5 working days for the second check and 2 working days for subsequent plan checks if needed.

B. Provide required response time to the urgent service requests.

If the o ccasion a rises where response ti me to a n urgent service request is required, Kamran w ill have the a bility to reschedule his wor k assignments to address such issues. If additional LCG resources are necessary, D an Garcia, LCG Project Manager, will re quest these resources be added t o the contract if necessary from the M oreno Valley Project/Contract Manager. 16 A.16.c
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR C. How you will make up for work-hours lost (and resulting backlog that may occur) due to various unforeseen situations that may prohibit work on a specific day.

Kamran will have the authority to re-arrange his schedule to address the most important
issues to adapt to whatever situation that the City of M oreno Valley encounters. If additional LCG resources are necessary, Dan Garcia, LCG Project Manager, will request these resources be added to the contract if necessary from the Moreno Valley Project/Contract Manager.

D. Provide any other relevant information that you believe would benefit City for the requested services.

LCG believes that with the assignment of Kamran Saber to fill this Senior Engineer position in the City of Moreno Valley will be the best fit and will address all of the needs of the scope of wor k of thi s RFP.

Submitted by:

Company Name: Ladayu Consulting Group
Contact Name: Ladayu Phaphan
Title: President
Signature: ____________________________________
Email: [email protected]
Phone: (310) 968-7263
Date
: April 28, 2023
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City of Moreno Valley
RFP # 2023-008 Professional Services
for Senior Engineer Consultant Services
Statements

1. This RFP shall be incorporated in its entirety as a part of the LCG's Proposal.

2. This RFP and the LCG's Proposal will jointly become part of the Agreement for Project Related Services for this project when said Agreement is fully executed by the LCG and the City of Moreno Valley.

3. LCG’s Services to be provided, and fees, therefore, will be in accordance with the City's RFP except as otherwise specified in the LCG's Proposal under the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL."

4. A single and separate section with the heading "ADDITIONS OR EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSAL" (if needed) containing a complete and detailed description of all of the exceptions to the provisions and conditions of this RFP upon which LCG’s Proposal is contingent and which shall take precedent over this RFP.

5. This Proposal shall serve as a statement of qualifications applicable to this project including the names, qualifications and proposed duties of the LCG’s Staff to be assigned to this project; a li sting of recent similar projects completed including the names, titles, addresses and telephone numbers of the appropriate persons whom the City could contact. If one or more of the LCG’s staff should become unavailable, LCG may substitute other staff of at least equal competence only after prior written approval by the City.

6. LCG acknowledges to provide all necessary vehicles, equipment, tools, uniforms, all incidentals for the staff member(s) to perform the required services. Full com pensation for providing vehicles, equipment, tools, uniforms, all incidentals shall be considered to be included in the ‘Not -to-Exceed” fee as part of the Cost Proposal and no additional compensation will be allowed therefor.

7. LCG acknowledges and understands that LCG will provide a qualified senior engineer in the event of the primary senior engineer is not able to perform the requested services.

8. LCG will document and provide the results of the work to the satisfaction of the City. This may include preparation of field and final reports, or similar evidence of attainment of the Agreement objectives.

9. LCG’s hourly rate schedule (which is to be included in the Cost Proposal as required below) is part of the LCG's Proposal.

10. LCG will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.

11. All federal laws and regulations shall be adhered to LCG notwithstanding any state or local laws and regulations. In a case of conf lict between federal, state or local laws or regulations, the strictest shall be adhered to.

Section 6: Required Statements, Forms, and Samples
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City of Moreno Valley
RFP # 2023-008 Professional Services
for Senior Engineer Consultant Services

12. LCG shall allow all authorized federal, state, county, and City officials access to place of work, books, documents, papers, fiscal, payroll, materials, and ot her relevant contract records pertinent to this special project. All relevant records shall be retained for at least three years.

13. LCG shall comply with the Davis-Bacon Fair Labor Standards Act (40 USC 276-a through a-7), and the implementation regulations issued pursuant thereto (29 CFR Section 1, 5), any amendments thereof and the California Labor Code. Pursuant to the said regulations, entitled “Federal Labor Standards Provisions,” Federal Prevailing Wage Decision” and State of California prevailing wage rates, respectively.

14. LCG shall comply with the Copeland Anti -Kickback Act (18 USC 874) and the Implementation Regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof.

15. LCG offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Sec. 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to LCG, without further acknowledgment by the parties.
________________________ _________________
Ladayu Phaphan, President Date
April 28, 2023
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR RFP # 2023-008 Professional Services for Senior Engineer Consultant Services April 2023 Attachment B: Special Provisions
All items below apply to this bid proposal:

Hold Harmless and Indemnification: The successful bidder hereby agrees to indemnify, defend, and hold harmless City (including its officials, officers, agents, employees, and representatives) from and against any and all claims of any kind or nature presented against City arising out of vendor's (including vendor's employees, representatives, and subcontractors) performance under this agreement, excepting only such claims, costs or liability which may arise out of the sole negligence or willful misconduct of City.

Insurance Provisions: Unless otherwise stated in the RFP specifications, the following insurance requirements apply:

1. Comprehensive General Liability Insurance: (include products liability) $1,000,000 per occurrence.

2. Auto Liability Insurance: $1,000,000 per occurrence, combined single limit (CSL).

3. Workers' Compensation Insurance: as required by State statutes.

4. Employer's Liability Insurance: $1,000,000 per accident; $1,000,000 policy limit for disease.

5. All policies of insurance must provide for a minimum of thirty (30) days written notice of any change or cancellation of the policy.

Affirmative Action: In support of Affirmative Action, City requires all suppliers to comply with Trtle VII of the Civil Right Act of 1964, as amended, the Civil Rights Act of 1992, and all federal, state, and municipal laws and regulations pertaining thereto. In addition, successful bidders must certify prior to award of contracts in excess of $50,000 that they have a written affirmative action plan in compliance with the above laws and regulations, and such plan may be reviewed by City. Said Certification may be made by signing below:

Certified to above - FIRM: Ladayu C�ulting Group
sIGNATURE: Z;jqy_uf
PRINT NAME: __ La_d_a�y.._r,_P_h_a.,..... p_h_a_n ___________ _ TITLE: President
Exceptions: If your company is taking exception to any of the specifications, terms or conditions (including insurance, indemnification and/or proposed contract language) stated in this Request for Proposal, please indicate below and describe details: (check any that apply).

X No exceptions taken
----
City of Moreno Valley
Exception taken to the scope of work or specifications
Exception taken to indemnification and insurance requirements Exception to proposed contract language
Other
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR GREEN RFP # 2023-008 Professional Services for Senior Engineer Consultant Services April 2023 Please explain any of the checked items:

LCG takes no exceptions to the language in this RFP
Note: Taking exception to City's requirements without approval of City prior to submission of your proposal may be cause for rejection of the proposal.

PROPOSING FIRM: Ladayu Consulting Group DATE: April 28, 2023 BUSINESS ADDRESS: 316 Tejon Place, Palos Vi rdes Estates, CA 9027 4 SIGNATURE OF REPRESENTATIVE:

BY: Ladayu Phaphan
INSTRUCTION REGARDING SIGNATURE: If bidder is an individual, state "Sole Owner'' after signature. If bidder is a partnership, signature must be by a general partner, so stated after ''Title". Names of all other partners and their business addresses must be shown below. If bidder is a corporation, signature must be by an authorized officer, so stated after ''Title", and the names of the President and Secretary and their business addresses must be shown below:
(CONTINUED ON NEXT PAGE)
City of Moreno Valley 21
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Attachment C: Client References
Ladayu Consulting Group

1. Client’s Company Name:

Client Address:

Contact’s Name:

Contact’s Title:

Contact’s Telephone & FAX:

Contact’s Email:

Scope of Services/Products
Provided:

Project Completion Date & Value:

2. Client’s Company Name:

Client Address:

Contact’s Name:

Contact’s Title:

Contact’s Telephone & FAX:

Contact’s Email:

Scope of Services/Products
Provided:

Project Completion Date & Value:

3. Client’s Company Name:

Client Address:

Contact’s Name:

Contact’s Title:

Contact’s Telephone & FAX:

Contact’s Email:

Scope of Services/Products
Provided:

Project Completion Date & Value:

4. Client’s Company Name:

Client Address:

Contact’s Name:

Contact’s Title:

Contact’s Telephone & FAX:

Contact’s Email:

Scope of Services/Products
Provided:

Project Completion Date & Value:

Duplicate this form as necessary to complete list.

City of Compton
205 South Willowbrook Avenue, Compton, CA 90220
John Strickland
Public Works/Engineering Project Manager
(310)761-1422
[email protected]
Full-service Engineering Services including City Engineering Advisor, Subdivision/Grading Plans Review, Construction Management 2021-2022, Contract Value is based on hourly as-needed services City of Rancho Palos Verdes
30940 Hawthorne Blvd., Rancho Palos Verdes,CA 90275
Octavio Silva
Deputy Community Development Director
(310)544-5234
[email protected]
City Engineer, Land Development (Subdivisions/Lot Merger/Lot Line Adjustment/Certificate of Compliance Review)
2019-2021, Contract Value is based on hourly as-needed services 2018-2020, Contract Value is based on hourly as-needed services City of Vernon
4305 Santa Fe Avenue, Vernon, CA 90058
Lissette Melendez
Plan Check Manager
(323)583-8811
[email protected]
Civil Plans Review (Grading, Street, Storm Drain, Sewer, SWPPP, LID, Signing&Striping, Hydrology and Soils Report)
City of Wildomar
23873 Clinton Keith Road Suite 201, Wildomar, CA 92595
Dan York
Public Works Director/City Manager
23873 Clinton Keith Road Suite 201, Wildomar, CA 92595
(951)677-7751 ext. 209
Land Development and Civil Plans Review (Subdivision,Grading/Street/ Storm Drain/Sewer Plans Review,WQMP,Hydrology,Soils Report) 2017-2020, Contract Value is based on hourly as-needed services A.16.c
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR RFP # 2023-008 Professional Services for Senior Engineer Consultant Services April 2023 Attachment D: Non-Collusion Affidavit
Note: To be executed by Proposer and submitted with proposal.

State of California ----------------
(the State of the place of busine ss)
County of Los Angeles
---(th_e
....,
C-ou _n _
ty
_o..,...f t.,....he- p-,.-la _ce _o
....,f..,...bu- s-in-ess_) __ _
, being first duly sworn, deposes and -----------------------Daniel R Garcia (name of the person signing this form)
says that he/she is ----'-----Vi_1c_e _P_re_s_ i_d_e_n_t _________________ of (title of the person signing this form)
, the party making the foregoing bid --�--------------------Ladayu Consulting Group (name of bidding company)
that such bid is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the bid price of said bidder or of any other bidder or to fix any overhead profit, or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in such bid are true, and further, that said bidder has not directly or indirectly submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with said · in the ge al bu · ess.

By:

Printed Name:

Title:

Notary is required for this bid.

City of Moreno Valley
(name of the person signing this form)
Vice-President
(title of the person signing this form)
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25 City of Moreno Valley RFP # 2023-008 Professional Services for Senior Engineer Consultant Services

Attachment E: Sample Invoice
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26 City of Moreno Valley RFP # 2023-008 Professional Services for Senior Engineer Consultant Services The sample of LCG’s plan review comments letter for plan checking project will show as the following plan review comments letter:

Section 7: Work Sample
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR

November xx, xxxx CITY OF VERNON - FIRST REVIEW Permit No: xxx LCG No.: VERxx-xxx City of Vernon Public Works Department Wenceslao “Pepe” Reynoso 4305 S. Santa Fe Ave. Vernon, CA 90058 Plan Review: Grading and Drainage Plan Address: 4423 District Blvd., Vernon, CA 90058 Ladayu Consulting Group has completed a first code compliance review of the following documents on behalf of the City of Vernon: 1. Drawings: a. C-1 through C-4 dated 8/21/2020 by Cal Land Engineering, Inc. b. L-1 through L-1 dated 8/21/2020 by Cal Land Engineering, Inc. 2. Geotechnical Investigation dated 03/17/2020 by Quartech Consultants. 3. Miscellaneous Documents: a. Hydraulic Calculations dated 8/21/2020 by Cal Land Engineering, Inc. b. Low Impact Development Plan dated 7/02/2020 by Cal Land Engineering, Inc. Please submit an itemized response letter and two (2) copies complete and revised documents with all revisions clouded directly to the Vernon Building Department. Plan review comments follow on the attached list. Sincerely, Ladayu Consulting Group Daniel R. Garcia, PE, REA, CPP Civil Engineer 27 A.16.c
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR 4423 District Blvd. City of Vernon - First Review Vernon, CA 90058 LCG Project No. [Number] xx/xx/xx Permit App: [Number] Page 28 of 7 28 GENERAL COMMENTS: G1. Please respond in writing to each plan review comment by marking this comment list or creating a response letter. Indicate which detail, specification, or calculation shows the requested information. At minimum, the following should be included with each plan review response: • Page / sheet number(s), detail / specification number(s), etc., and include all applicable code section(s). • Briefly explain in writing how the design is intended to comply with the applicable code sections. • Please provide a narrative of revisions made outside the plan review comments. Complete and clear responses will expedite the re-check of this project. G1. Please be sure to include on the re-submittal the architect’s and /or engineer’s stamp, signature, date of signature, and registration number on all sheets of plans. PLAN REVIEW COMMENTS: CIVIL: [Dan Garcia; [email protected]; 310-968-7263] G1: Provide a haul route for this project. G2: Provide an Onsite Signing and Striping Plan. G3: Provide an Onsite Utility Plan. Sheet C-1 Grading and Drainage Plan C1: Entitle “Title Sheet” in the title block. C2: Add this following note to Grading notes; 1. All Property corners shall be clearly delineated in the field prior to commencement of any construction/grading and shown on grading plan. 2. The contractor shall notify Building and Safety at least 24 hours in advance to request finished lot grade and drainage inspection. This inspection must be approved prior to building permit final inspection for each lot. 3. Compacted fill to support any structures shall comply with section 1803.5. CBC Projects without preliminary soils report shall have detailed specifications satisfying the requirements in section 1803.5 CBC prepared by the EOR. 4. The contractor shall notify Underground Service Alert two days prior to digging at www.digalert.org or call 811. 5. Drainage across the property line shall not exceed that which existed prior to grading. Excess or concentrated drainage shall be contained on site or directed to an approved drainage facility.

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR 4423 District Blvd. City of Vernon - First Review Vernon, CA 90058 LCG Project No. [Number] xx/xx/xx Permit App: [Number] Page 29 of 7 29 6. During rough grading operations and prior to construction of permanent drainage structures, temporary drainage control (Best Management Practices, BMP’s) shall be provided to prevent ponding water and damage to adjacent properties. 7. Dust shall be controlled by watering or other approved methods. 8. A registered Civil Engineer shall prepare final compaction report/grading report and it shall be submitted for review and approval. The report shall also provide building foundation design parameters including allowable soil pressures, expansion index and remedial measures if EI>20, water soluble sulfate content, corrosively and remedial measures if necessary. 9. Except for non-tract single residential lot grading, the compaction report shall include the special inspection verifications listed in Table 1704.7 of the California Building Code. 10. A registered Civil Engineer shall submit to Building and Safety written certification of completion of grading in accordance with the approved grading plan prior to requesting inspection and issuance of the building permit. Certification shall include line grade, surface drainage, elevation, and location of permitted grading on the lot. C3: Delineate Surveyors names, license numbers, name and date of survey and company information. C4: Provide a statement by the Engineer of Record that all easements shown on this plan are based on __________ (title report?). C5: Provide a Basis of Bearing (and repeat on all applicable sheets). C6: Provide the Utility contact information include the names and phone numbers of persons representing those companies/agencies construction operations for this project. C7: Provide the Sheet Index showing the sheet title and sheet number of each sheet. Sheet C-2 Grading and Drainage Plan C8: Repeat the ”Grading and Drainage Plan” title in the title block. C9: Repeat a recorded and referenced basis of bearing on this sheet. C10: Darken the property lines and add symbol in legend. C11: Delineate the limits of grading and indicate symbol in legend. C12: It is difficult to read a bearing and distance on the west of the property, please clearly label. Move the bearing and distance on Everette Avenue so that it is legible. C13: For Construction Note 14 provide a detail for each of the two driveways showing the TC/FL/BW/FS elevations around both of the driveway installations. Indicate width of driveways or provide stations for the limits of installation. C14: For the work in Everett Avenue and District Boulevard, delineate that this is being done by a separate encroachment permit and delineate the permit number on this sheet. C15: Delineate any found or set monuments or mechanisms for the property boundary to be readily retraced.

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR 4423 District Blvd. City of Vernon - First Review Vernon, CA 90058 LCG Project No. [Number] xx/xx/xx Permit App: [Number] Page 30 of 7 30 C16: Delineate all easements for this property on this plan and that they are based on __________ (title report?). C17: Delineate name, address and phone number of Soils Engineer and Signature block for him/her to sign on this sheet. C18: For the adjacent property on the east and north of the property in question, please indicate the property information (APN’s will be sufficient). C19: Delineate finished floor elevations of nearby buildings on adjacent properties if available. C20: Will there be any sewer (or any other utility requiring trenching) installed in this construction? Please delineate and detail. C21: For the Construction notes #15 proposed retaining wall, please delineate that this is being done by a separate building permit and delineate the permit numbers on this sheet. C22: Haul route-off site plan shall be submitted for review. C23: For the driveways being removed at Sta. 0+81.86 and 1+42.89 on Everette Avenue provide details delineating the new TC/FL/BW/FS elevations. Indicate width of driveways or provide stations for the limits of the curb and gutter and sidewalk installation. C24: Provide a distance from the northwest property corner to the 6’ SCE Easement along the northerly property line. C25: For the construction note 25 in Everette Avenue provide the reference to the Fire Water Plans for this installation. C26: For the construction note 26 provide a detail on how this backflow will be placed on the sidewalk. C27: Provide FS elevations around the transformer and the trash enclosure at the northwest driveway. C28: For construction note 9 provide the 9/2/2020 Addendum Soil Report and a detail showing the driveway section with fibermesh, 8” concrete, base and compaction for this installation. Provide thickness for base and where the placement of the fibermesh should be. C29: For the construction note 16 at the north of the proposed building, this appears to be the discharge pipe for the sump pump. Provide a detail for the discharge point north of the construction note 18. Will this 4” pipe be above ground? Verify if this flow is to be discharged into the driveway and not directly to the BMP. Is this flow supposed to end up at the construction note 19 in the southeast corner of the property in question? Please clarify. C30: At the construction note 19 in the southwest corner of the property in question there is an invert elevation of 169.20 on the plan with an (out) designation. Is this the same 169.20 in the Stormtech Chambers Section below that shows the invert of the pipe going into the catch basin (in)? Please clarify.

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR 4423 District Blvd. City of Vernon - First Review Vernon, CA 90058 LCG Project No. [Number] xx/xx/xx Permit App: [Number] Page 31 of 7 31 C31: This same construction note 19 (above) also has two construction notes 24 entering this catch basin and a construction note 20 exiting the same catch basin. How do the 12” pipe and two 6” pipes entering the catch basin and the 4” parkway drain exiting the catch basin interact and distribute flow? This was not in the LID report or the Hydraulic Calculations. Please clarify. C32: For the Stormtech Section, provide another diagram on how the flow comes from the roof drains to the sump pump to the BMP and exits the property to clarify. Delineate the discharge out of the BMP. C33: For the same construction note 19 (above) how does the flow from both the construction notes 28 and 29 sump pumps get to this catch basin per the Stormtech Section note. Please clarify. C34: For the construction note 21 in the east center of the BMP, how does this catch basin interact with the BMP and the sump pump (construction note 29) to the south? Please provide a detail and clarify. C35: Provide a detail for the construction note 20 with elevations and distances that delineates the installation and showing clearances as to not impact the adjacent neighbor. C36: In that same southeast corner of the property in question there appears to be walkway (?) adjacent to the same construction note 19 (above). Provide a detail with FS elevations to show this construction. If there is supposed to be landscaping on the two rectangles provide a plan reference as to how these will be installed. C37: For the over excavation line above District Boulevard clarify where the sidewalk and the landscaping are. Provide a reference for the landscaping installation. C38: For the construction note 6 in-between the existing and proposed buildings delineate the gas line and provide instructions for the contractor to cap (?) or request removal from the gas company. C39: For the driveway being removed at Sta. 1+14.72 on District Boulevard provide details delineating the new TC/FL/BW/FS elevations. Indicate width of driveways or provide stations for the limits of the curb and gutter and sidewalk installation. C40: Provide references for the Public Right-Of-Way work being done in District Boulevard and Everette Avenue and the Encroachment Permit Numbers. C41: Above the northeast corner of the existing building there is a shaded rectangle. Label what this is and provide a detail if necessary, to clarify. Sheet C-3 Sections and Details C42: For Section BB delineate District Boulevard on the left. C43: For Detail 19, there is an 8” pipe shown but on Sheet C-2 Stormtech Section it shows a 12” pipe. Please clarify. C44: For Detail 19, is the pipe exiting the catch basin being used as a recirculation pipe? Please clarify. C45: For Details 18 & 21, the note says to connect to the sump pump. Is that to receive or discharge to the sump pump? Please clarify.

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR 4423 District Blvd. City of Vernon - First Review Vernon, CA 90058 LCG Project No. [Number] xx/xx/xx Permit App: [Number] Page 32 of 7 32 Sheet C-4 Erosion Control Plan C46: Repeat a recorded and referenced basis of bearing on this sheet. C47: Provide a silt fence and fiber rolls around the entire construction area (construction limits including toe of slopes on adjacent parcels) and indicate symbol in erosion control legend. C48: Indicate the silt fence symbol in erosion control legend. C49: Add a silt fence detail per CASQA guidelines. C50: Fill in the Project WDID number in the Stormwater Pollution Prevention Plan Wet Weather Erosion Control General Notes #2. C51: Provide a detail for the TC-1 or reference the specific detail in the CASQA guidelines. Verify that sediment will not escape from the device in the public right-of-way. C52: Incorporate the NPDES notes (attached) if not included in the notes shown. C53: Repeat WDID number on this sheet. Sheet L-1 LID Plan C54: Repeat a recorded and referenced basis of bearing on this sheet. C55: Repeat a physically set and recorded benchmark on this sheet. C56: Delineate all easements for this property on this plan and that they are based on __________ (title report?). C57: Repeat WDID number on this sheet. Geotechnical Engineering Investigation Report dated 3/17/2020 by Quartech Consultants C58: Provide pavement recommendations for the 8” concrete installation along with base type and thickness and compaction for the placement. Hydraulic Calculations dated 8/21/2020 by Cal Land Engineering, Inc. C59: Provide flow calculations on the hydrology relative to the BMP and its discharge. C60: Provide how the onside drainage can be discharged to the Vernon storm drain system (closest catch basin) before being discharged to the LA River. Low Impact Development Plan dated 7/02/2020 by Cal Land Engineering, Inc. C61: Provide volume calculations on the hydrology generated onsite and how it flows through the BMP and is discharged and how it is discharged.

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR 4423 District Blvd. City of Vernon - First Review Vernon, CA 90058 LCG Project No. [Number] xx/xx/xx Permit App: [Number] Page 33 of 7 33 C62: Provide a Process and Instrumentation Diagram (P&ID) for how the BMP is supposed to work with the sump pumps and the discharge to a proper storm drain system. Show the path of the flow. NPDES NOTES: 1. Construction site Best Management Practices (BMPs) for the management of storm water and non-stormwater discharges shall be documented on the grading plan. Arrangements shall be made by the developer to retain the SWPPP and/or the erosion/sediment control plan on the jobsite throughout the time of construction. The implementation and maintenance of site BMPs is required to minimize jobsite erosion and sedimentation. Arrangements shall be made by the developer to maintain those BMPs throughout the time of construction. 2. Erosion control BMPs shall be implemented and maintained to minimize the entrainment of soil in runoff from disturbed soil areas on construction sites. 3. Sediment control BMPs shall be implemented and maintained to minimize the transport of soil from the construction site. 4. Grading shall be phased to limit the amount of disturbed areas exposed to the extent feasible. 5. Areas that are cleared and graded shall be limited to only the portion of the site that is necessary for construction. The construction site shall be managed to minimize the exposure time of disturbed soil areas through phasing and scheduling of grading and the use of temporary and permanent soil stabilization. 6. Once disturbed, slopes (temporary or permanent) shall be stabilized if they will not be worked within 14 days. All slopes shall be stabilized prior to a predicted storm event. Construction sites shall be revegetated as early as feasible after soil disturbance. 7. Stockpiles of soil shall be properly contained to eliminate or reduce sediment transport from the site to streets, drainage facilities or adjacent properties via runoff, vehicle tracking, or wind. 8. Construction sites shall be maintained in such a condition that a storm does not carry wastes or pollutants off the site. Discharges other than stormwater (non-stormwater discharges) are prohibited, except as authorized by an individual NPDES permit, the statewide General Permit-Construction Activity. Potential pollutants include but are not limited to: solid or liquid chemical spills; wastes from paints, stains, sealants, solvents, detergents, glues, lime, pesticides, herbicides, fertilizers, wood preservatives, and asbestos fibers, paint flakes or stucco fragments; fuels, oils lubricants, and hydraulic, radiator or battery fluids; concrete and related cutting or curing residues; floatable wastes; wastes from engine/equipment steam cleaning or chemical degreasing; wastes from street cleaning; and super-chlorinated potable water from line flushing and testing. During construction, disposal of such materials should occur in a specified and controlled temporary area on-site physically separated from potential stormwater runoff, with ultimate disposal in accordance with local, state and federal requirements. 9. Runoff from equipment and vehicle washing shall be contained at the construction site and must not be discharged to receiving waters or the local storm drain system. 10. Appropriate BMPs for construction-related materials, wastes, spills or residues shall be implemented to eliminate or reduce transport from the site to streets, drainage facilities, or adjoining properties by wind or runoff. Please contact the listed reviewers between 9:00 A.M. and 4:00 P.M., M-F, with any questions. [END] A.16.c
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR RFP # 2023-008 Professional Services for Senior Engineer Consultant Services April 2023 City of Moreno Valley 12
Exhibit B: Pricing
(Please leave Exhibit B blank in Proposal submission and submit completed Exhibit B separately in Cost Proposal submission)
I. Hourly Rates***
A. Include titles and rates for all staff that could provide services under the contract. 1 Senior Engineer, P.E. $
2 $
3 $
4 $
5 $
6 $
*** Attach additional sheets as necessary.

II. P
ricing Terms and Conditions
A. Invoice: See Attachment E for the Sample Invoice. Invoice format must first be approved by City prior to the first invoice submittal. Invoices must be submitted on a monthly basis if services were performed during that period.

B. Term: Is for a one-year base period with up to four one-year optional renewals.

C. Additional Charges: None; do not charge any fees or charges not listed in Exhibit B: Pricing.

D. Fixed Prices: prices are fixed for each year of the agreement.

E. Proposal Pricing: The awarded Provider’s Exhibit B: Pricing, as accepted by City, will be incorporated into the resultant Agreement.

Associate Engineer (Optional) 110/hr.
160/hr.

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR

EXHIBIT C

CITY - SERVICES TO BE PROVIDED

TO CONSULTANT

2. Provide timely review, processing, and reasonably expeditious approval of all submittals by the Consultant.

3. Provide timely City staff liaison with the Consultant when requested and when reasonably needed.

EXHIBIT C
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR

EXHIBIT D

TERMS OF PAYMENT

1. The Consultant's compensation shall not exceed TBD.

Calls should be directed to (951) 413-3139.

4. The Consultant agrees that City payments will be received via Automated Clearing House (ACH) Direct Deposit and that the required ACH Authorization form will be completed prior to any payments by the City. Any invoice not paid because the A.16.c
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR

5. The minimum information required on all invoices is:

6. The City shall pay the Consultant for all invoiced, authorized professional services within thirty (30) days of receipt of the invoice for same.

EXHIBIT D

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR

EXHIBIT E

INSURANCE REQUIREMENTS

Minimum Scope of Insurance

Coverage shall be at least as broad as:

3. Workers’ Compensation insurance as required by the California Labor Code and Employer’s Liability Insurance.

4. Professional Liability (Errors and Omissions) insurance appropriate to Consultant’s profession.

Minimum Limits of Insurance

Consultant shall maintain limits of liability of not less than:

1. General Liability:

2. Automobile Liability:

$1,000,000 per accident for bodily injury and property damage

3. Employer’s Liability:

$1,000,000 each accident for bodily injury
$1,000,000 disease each employee
$1,000,000 disease policy limit
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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR

4. Professional Liability (Errors and Omissions):

$1,000,000 per claim/occurrence
$2,000,000 policy aggregate

Umbrella or Excess Insurance

Deductibles and Self-Insured Retentions

Other Insurance Provisions

The General Liability and Automobile Liability insurance policies are to contain, or be endorsed to contain, the following provisions:

1. City, CSD, Housing Authority and each of their officers, officials, employees, agents and volunteers are to be covered as additional insureds.

2. The coverage shall contain no special limitations on the scope of prote ction afforded to City, CSD, Housing Authority and each of their officers, officials, employees, agents and volunteers.

3. Consultant’s insurance coverage shall be primary and no contribution shall be required of City.

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR

If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made form:

1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by Consultant.

4. A copy of the claims reporting requirements must be submitted to City for review.

5. These requirements shall survive expiration or termination of the Agreement.

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR

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Attachment: Consultant Agreement - Ladayu (6295 : AUTHORIZATION TO AWARD AGREEMENTS TO INTERWEST CONSULTING GROUP, HR

Report to City Council

ID#6283 Page 1
TO: Mayor and City Council

FROM: Brian Mohan, Assistant City Manager

AGENDA DATE: June 20, 2023

TITLE: USA WASTE OF CALIFORNIA, INC. FISCAL YEAR
2023/24 ADJUSTMENT

RECOMMENDED ACTION
Recommendation:

1. Approve Resolution No 2023 -XX Adopting the Adjus tment for the Solid Waste and Recycling Services as required by the Solid Waste and Recycling Franchise Agreement for FY 2023/24.

SUMMARY

This staff report recommends the adoption of the a djustment for the Solid Waste and Recycling Services as required by the Solid Waste and Recycling Franchise Agreement for FY 2023/24.

DISCUSSION

On April 19, 2022, Council approved the Third Amendment and Restatement of the Solid Waste and Recycling Franchise Agreement in order to comply with the State’s Senate Bill 1383 Mandatory Organic Waste Disposal Reduction Legislation.

The City of Moreno Valley has an exclusive Franchise Agreement with USA Waste of California, Inc. for the collection and handling of solid waste, green waste, and recycling within the City (collec tively, “solid waste”). Each year, the City Council reviews and considers for approval, as applicable, our waste haulers requested rates prior to those rates being assessed on the subsequent Fiscal Year’s (i.e. FY 2023/24) solid waste bills.

Per Section 16 E of the Franchise Agreement, the annual adjustment shall be effective July 1st each year and shall consider the change of the CPI from March of the A.17
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preceding year to March of the year in review. The CPI adjustment shall be equal to the amount derived b y multiplying the previous rate by (b) the percentage increase or decrease in ·the Consumer Price for all urban consumers within the Los Angeles - Anaheim - Riverside Metropolitan area (the CPI Index).

HF&H, the City’s review consultant, has confirmed the adjustments are reasonable as described in the above referenced section of the agreement.

ALTERNATIVES

1. Approve and authorize the recommended actions as presented in this staff report. Staff recommends this alternative as it is consistent with the terms of the Franchise Agreement.

2. Do not approve and authorize the recommended actions as presented in this staff report. Staff does not recommend this alternative as it is not consistent with the terms of the Franchise Agreement.

FISCAL IMPACT

There are minimal impacts with this action.

PREPARATION OF STAFF REPORT

Prepared By: Department Head Approval:

Felicia London Brian Mohan
Purchasing & Sustainability Division Manager Assistant City Manager/ CFO/City Treasurer

CITY COUNCIL GOALS
Revenue Diversification and Preservation. Develop a variety of City revenue sources and policies to create a stable revenue base and fiscal policies to support essential City services, regardless of economic climate.

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

ATTACHMENTS
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To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

1. Waste Management FY 2023/24 Rate Adjustment

2. Resolution 2023-XX

APPROVALS

Budget Officer Approval ✓ Approved . 6/14/23 8:28 AM City Attorney Approval ✓ Approved .

City Manager Approval ✓ Approved . 6/14/23 9:08 AM A.17
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WM
17700 Indian St
Moreno Valley, CA 92551
May 1, 2023

Felicia London, MPA
Purchasing & Sustainability Division Manager
Financial & Management Services
City of Moreno Valley
14177 Frederick Street
Moreno Valley, CA 92553

Re: 2023/2024 Annual Rate Adjustment Request

Dear Ms. London,

We would like to take this opportunity to thank you and your staff in advance for your assistance with the rate adjustment process.

Pursuant to Section 16 of the franchise agreement, WM respectfully requests an adjustment of trash and recycling/processing rates to be effective July 1, 2023.

Attached for your review, is the Solid Waste and Recycling Rates that reflects the 2023-2024 rate adjustment along with the supporting Rate Adjustment Percentage Calculation data.

Should you need additional information or have any question regarding this year’s annual rate adjustment, please contact me at (951) 415-4389. Thank you for your time.

Respectfully,

Douglas Tani
Public Sector Manager
WM

A.17.a
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Attachment: Waste Management FY 2023/24 Rate Adjustment (6283 : USA WASTE OF CALIFORNIA, INC. FISCAL YEAR 2023/24 ADJUSTMENT) Size Service Frequency FY 2022/23
Proposed Rate Rate Adjustment FY 2023/24
Proposed Rate
FY 2022/23
Proposed Rate Rate Adjustment FY 2023/24
Proposed Rate

1.5 1 119.43$ 5.14$ 124.57$ Temp bin service (up to 7 days) 158.65$ 7.25$ 165.90$

1.5 2 214.91$ 9.20$ 224.11$ Temp bin service (30 days) 350.22$ 16.00$ 366.22$

1.5 3 304.54$ 12.98$ 317.51$ Extra empty - first bin 63.83$ 2.92$ 66.74$

1.5 4 391.31$ 16.63$ 407.94$ Extra empty - addl bins 27.37$ 1.25$ 28.62$

1.5 5 483.81$ 20.55$ 504.36$ Pull-out service per bin

1.5 6 573.42$ 24.33$ 597.75$ 0-15 feet N/C N/C 2 1 138.65$ 5.92$ 144.57$ 16-35 feet 18.39$ 0.84$ 19.23$ 2 2 249.62$ 10.57$ 260.19$ 36-50 feet 27.60$ 1.26$ 28.86$ 2 3 353.60$ 14.91$ 368.50$ Over 51 feet 36.82$ 1.68$ 38.50$ 2 4 454.40$ 19.10$ 473.50$ Locking container 46.01$ 2.10$ 48.11$ 2 5 561.85$ 23.59$ 585.44$ Restart fee 55.20$ 2.52$ 57.73$ 2 6 665.81$ 27.93$ 693.73$ Special bin/container lid 18.16$ 0.83$ 18.99$ 3 1 177.07$ 7.47$ 184.53$ Overage fees 63.86$ 2.92$ 66.78$ 3 2 318.71$ 13.32$ 332.02$ Bin exchange - over 1 per year 54.59$ 2.49$ 57.09$ 3 3 451.68$ 18.77$ 470.45$ Bin exchange - service level change 54.59$ 2.49$ 57.09$ 3 4 580.68$ 24.04$ 604.72$ Bulky item collection 20.47$ 0.94$ 21.40$ 3 5 717.65$ 29.67$ 747.33$ Set up fee 31.99$ 1.46$ 33.45$ 3 6 850.61$ 35.13$ 885.74$ Redelivery fee 63.99$ 2.92$ 66.91$ 4 1 225.56$ 9.48$ 235.04$ Commercial Recycle Contamination 75.00$ 3.43$ 78.43$ (2) 4 2 406.15$ 16.90$ 423.04$ Replacement Lock 29.49$ 1.35$ 30.84$ 4 3 575.60$ 23.81$ 599.40$ Replacement Key 5.90$ 0.27$ 6.17$ 4 4 740.06$ 30.49$ 770.55$ Haul or Call Fee 29.49$ 1.35$ 30.84$ 4 5 914.51$ 37.63$ 952.14$ Extra empty - Compactor 94.35$ 4.31$ 98.66$ 4 6 1,084.00$ 44.54$ 1,128.54$ AB341 Non compliance fee 17.70$ 0.81$ 18.51$ 6 1 284.70$ 11.76$ 296.46$ 6 2 515.08$ 21.04$ 536.12$ 6 3 732.26$ 29.72$ 761.98$ 6 4 943.40$ 38.12$ 981.52$ 6 5 1,166.67$ 47.08$ 1,213.75$ FY 2022/23
Proposed Rate Rate Adjustment FY 2023/24
Proposed Rate
6 6 1,383.80$ 55.75$ 1,439.55$ Hauling fee 261.05$ 11.93$ 272.98$ (3) Compactor hauling fee 377.35$ 17.24$ 394.59$ (3) Monthly minimum pull fee 261.05$ 11.93$ 272.98$ Size Service Frequency FY 2022/23
Proposed Rate Rate Adjustment FY 2023/24
Proposed Rate Monthly minimum pull fee (compactor) 377.35$ 17.24$ 394.59$

1.5 1 150.55$ 5.94$ 156.49$ Temporary flat fee (incl 4 tons) 472.92$ 27.48$ 500.40$ (4)

1.5 2 277.17$ 10.79$ 287.96$ Organics 642.75$ 29.37$ 672.11$ (3)

1.5 3 397.95$ 15.38$ 413.33$ C&D 506.09$ 23.12$ 529.21$ (3)

1.5 4 515.89$ 19.83$ 535.72$ Delivery 90.97$ 4.16$ 95.12$

1.5 5 639.55$ 24.55$ 664.10$ Extra trip 90.97$ 4.16$ 95.12$

1.5 6 760.25$ 29.13$ 789.38$ Relocation 90.97$ 4.16$ 95.12$ 2 1 180.15$ 6.99$ 187.14$ Set up fee 31.98$ 1.46$ 33.44$ 2 2 332.67$ 12.71$ 345.38$ Recycle Report Fee 29.47$ 1.35$ 30.82$ 2 3 478.16$ 18.11$ 496.27$ 2 4 620.54$ 23.37$ 643.90$ 2 5 769.43$ 28.93$ 798.36$ 2 6 914.97$ 34.33$ 949.30$ 3 1 239.33$ 9.07$ 248.40$ Size Service Frequency FY 2022/23 Proposed Rate Rate Adjustment FY 2023/24
Proposed Rate
3 2 443.26$ 16.52$ 459.78$ All Sizes 1 77.51$ 3.54$ 81.05$ (5) 3 3 638.52$ 23.57$ 662.09$ All Sizes 2 155.00$ 7.08$ 162.08$ (5) 3 4 829.84$ 30.44$ 860.28$ All Sizes 3 232.52$ 10.62$ 243.15$ (5) 3 5 1,029.10$ 37.68$ 1,066.78$ All Sizes 4 310.01$ 14.16$ 324.18$ (5) 3 6 1,224.36$ 44.73$ 1,269.09$ All Sizes 5 387.54$ 17.71$ 405.24$ (5) 4 1 308.65$ 11.61$ 320.26$ All Sizes 6 465.04$ 21.25$ 486.28$ (5) 4 2 572.28$ 21.16$ 593.45$ Extra empty 35.37$ 1.62$ 36.99$ 4 3 824.76$ 30.21$ 854.97$ 4 4 1,072.27$ 39.03$ 1,111.29$ 4 5 1,329.76$ 48.30$ 1,378.06$ FY 2022/23
Proposed Rate Rate Adjustment
FY 2023/24
Proposed Rate
4 6 1,582.32$ 57.35$ 1,639.67$ Recycling Material
Offset $ - $ - $ - $ 31.44 0.75$ 32.19$ $ 28.30 0.68$ 28.97$ Size Service Frequency FY 2022/23
Proposed Rate Rate Adjustment FY 2023/24
Proposed Rate $ 5.52 0.08$ 5.60$ 2 1 259.35$ 11.85$ 271.20$ $ 7.20 (0.00)$ 7.20$ 2 2 518.03$ 23.67$ 541.70$ N/C N/C (6) 2 3 776.72$ 35.49$ 812.20$ $ 9.58 (0.05)$ 9.53$ 2 4 1,035.34$ 47.30$ 1,082.65$ $ 8.84 1.34$ 10.18$ 2 5 1,294.00$ 59.12$ 1,353.13$ $ 3.59 0.16$ 3.75$ 2 6 1,552.64$ 70.94$ 1,623.59$ $ 3.15 0.14$ 3.29$ 64 Gallon Cart 1 48.31$ 2.21$ 50.52$ $ 12.69 0.58$ 13.27$ 64 Gallon Cart 2 96.63$ 4.41$ 101.04$ $ 20.47 0.94$ 21.41$ (7)(8) 64 Gallon Cart 3 144.95$ 6.62$ 151.57$ $ 20.47 0.94$ 21.41$ 64 Gallon Cart 4 193.26$ 8.83$ 202.09$ $ 158.67 7.25$ 165.92$ 64 Gallon Cart 5 241.57$ 11.04$ 252.61$ $ 350.22 16.00$ 366.22$ 64 Gallon Cart 6 289.89$ 13.25$ 303.14$ $ 15.36 0.70$ $ 16.06 $ 15.00 0.69$ $ 15.69 (1) 1 Recycle Bin included with each Solid Waste Bin serviced 1 time per week service (2) Per P/U
(3) + landfill
(4) + landfill >4
(5) Over 1 bin
(6) Max one
(7) minimum
(8) In excess of one item per week
Container changes over 1 per year
Commercial Compactor Service
Recycling Bins
Single family rate
Residential Service
Per bag charge
Attachment 1
City of Moreno Valley
Solid Waste and Recycling Rates
Effective July 1, 2023
Commercial & Multi-Family Service (1) Commercial Misc Services Addl bulky item pick-up
Curbside E-waste (over 3 free)
Temporary bin service
Temporary bin service
Addl 35 gal solid waste container
Addl 64 gal solid waste container
Addl 64 gal organics container
Addl 96 gal solid waste container
Addl 96 gal organics container
Addl 96 gal recycle container
Contamination
Commercial Organics Senior citizen discount rate
Roll off
Set up fee
Footnotes
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Attachment: Waste Management FY 2023/24 Rate Adjustment (6283 : USA WASTE OF CALIFORNIA, INC. FISCAL YEAR 2023/24 ADJUSTMENT) A.17.a
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Attachment: Waste Management FY 2023/24 Rate Adjustment (6283 : USA WASTE OF CALIFORNIA, INC. FISCAL YEAR 2023/24 ADJUSTMENT) A.17.a
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Attachment: Waste Management FY 2023/24 Rate Adjustment (6283 : USA WASTE OF CALIFORNIA, INC. FISCAL YEAR 2023/24 ADJUSTMENT)

1 Resolution No. 2023-XX
Date Adopted: June 20, 2023
RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MORENO VALLEY, CALIFORNIA, ADOPTING THE RATE

ADJUSTMENT FOR THE SOLID WASTE AND RECYCLING
SERVICE PROVIDED BY USA WASTE OF CALIFORNIA, INC., A

DELAWARE CORPORATION, DBA W ASTE MANAGEMENT OF
THE INLAND EMPIRE FOR FY 2023-24

WHEREAS, the City of Mo reno Valley ( “City”) City Council has in the past approved and ado pted the annual rate adjustment for the so lid waste and recycling service provided by USA Waste of California, Inc., a D elaware corporation, dba W aste Management of the Inland Empire: and

WHEREAS, the adjustment is also needed to assist with cost increases associated with the cost of living adjustments from March 2022 to March 2023; and

WHEREAS, the City Council declares its i ntention of maintaining reasonable rates for the collection, transportation, recycling, composting, and disposal of Solid Waste and construction debris and for providing temporary bin/roll -off services to commercial and residential premises within the boun daries of the city of Moreno Valley; and

WHEREAS, data supporting the estimated rate adjust been made available to the City Council and to the public; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CIT Y OF MORENO VALLEY, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

1. The attached FY 2023/24 rate sheet replaces the third amendment, as Exhibit “C”, of the franchise agreement wi th USA Waste of California, Inc., a D elaware corporation, dba Waste Management of the Inland Empire.

2. The fees approved, increased, and established herein shall become effective July 1, 2 023. Other fees include commercial organics, recycling bins , residential cart counts, and roll-off calculations. The primary fees are referenced below.

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Attachment: Resolution 2023-XX (6283 : USA WASTE OF CALIFORNIA, INC. FISCAL YEAR 2023/24 ADJUSTMENT) 2 Resolution No. 2023-XX
Date Adopted: June 20, 2023

City of Moreno Valley Residential Commercial Rates (Range*) FY 17/18 $22.68 $107.68
FY 18/19 $23.81 $111.01
FY 19/20 $24.33 $113.88
FY 20/21 No Rate Increase No Rate Increase
FY 21/22 No Rate Increase No Rate Increase
FY 22/23 $31.44 $119.43
FY 23/24
(Proposed) $32.19 $124.57
* Based on Container Size (Smallest size once per week)

APPROVED AND ADOPTED this 20
th day of June 2023.

Mayor
ATTEST:

City Clerk

APPROVED AS TO FORM:

City Attorney

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Attachment: Resolution 2023-XX (6283 : USA WASTE OF CALIFORNIA, INC. FISCAL YEAR 2023/24 ADJUSTMENT) 3 Resolution No. 2023-XX
Date Adopted: June 20, 2023

RESOLUTION JURAT

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF MORENO VALLEY )

I, Jane Halstead, City Clerk of the City of Moreno Valley, California, do hereby certify that Resolution No. 2023-XX was duly and regularly adopted by the C ity Council of the City of Moreno Valley at a regular meeting ther eof held on the 20th day of June 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

(Council Members, Mayor Pro Tem and Mayor)

___________________________________

CITY CLERK

(SEAL)

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Attachment: Resolution 2023-XX (6283 : USA WASTE OF CALIFORNIA, INC. FISCAL YEAR 2023/24 ADJUSTMENT)

WM
17700 Indian St
Moreno Valley, CA 92551
May 1, 2023

Felicia London, MPA
Purchasing & Sustainability Division Manager
Financial & Management Services
City of Moreno Valley
14177 Frederick Street
Moreno Valley, CA 92553

Re: 2023/2024 Annual Rate Adjustment Request

Dear Ms. London,

We would like to take this opportunity to thank you and your staff in advance for your assistance with the rate adjustment process.

Pursuant to Section 16 of the franchise agreement, WM respectfully requests an adjustment of trash and recycling/processing rates to be effective July 1, 2023.

Attached for your review, is the Solid Waste and Recycling Rates that reflects the 2023-2024 rate adjustment along with the supporting Rate Adjustment Percentage Calculation data.

Should you need additional information or have any question regarding this year’s annual rate adjustment, please contact me at (951) 415-4389. Thank you for your time.

Respectfully,

Douglas Tani
Public Sector Manager
WM

A.17.b
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Attachment: Resolution 2023-XX (6283 : USA WASTE OF CALIFORNIA, INC. FISCAL YEAR 2023/24 ADJUSTMENT) Size Service Frequency FY 2022/23
Proposed Rate Rate Adjustment FY 2023/24
Proposed Rate
FY 2022/23
Proposed Rate Rate Adjustment FY 2023/24
Proposed Rate

1.5 1 119.43$ 5.14$ 124.57$ Temp bin service (up to 7 days) 158.65$ 7.25$ 165.90$

1.5 2 214.91$ 9.20$ 224.11$ Temp bin service (30 days) 350.22$ 16.00$ 366.22$

1.5 3 304.54$ 12.98$ 317.51$ Extra empty - first bin 63.83$ 2.92$ 66.74$

1.5 4 391.31$ 16.63$ 407.94$ Extra empty - addl bins 27.37$ 1.25$ 28.62$

1.5 5 483.81$ 20.55$ 504.36$ Pull-out service per bin

1.5 1 150.55$ 5.94$ 156.49$ Temporary flat fee (incl 4 tons) 472.92$ 27.48$ 500.40$ (4)

1.5 2 277.17$ 10.79$ 287.96$ Organics 642.75$ 29.37$ 672.11$ (3)

1.5 3 397.95$ 15.38$ 413.33$ C&D 506.09$ 23.12$ 529.21$ (3)

1.5 4 515.89$ 19.83$ 535.72$ Delivery 90.97$ 4.16$ 95.12$

1.5 5 639.55$ 24.55$ 664.10$ Extra trip 90.97$ 4.16$ 95.12$

1.5 6 760.25$ 29.13$ 789.38$ Relocation 90.97$ 4.16$ 95.12$ 2 1 180.15$ 6.99$ 187.14$ Set up fee 31.98$ 1.46$ 33.44$ 2 2 332.67$ 12.71$ 345.38$ Recycle Report Fee 29.47$ 1.35$ 30.82$ 2 3 478.16$ 18.11$ 496.27$ 2 4 620.54$ 23.37$ 643.90$ 2 5 769.43$ 28.93$ 798.36$ 2 6 914.97$ 34.33$ 949.30$ 3 1 239.33$ 9.07$ 248.40$ Size Service Frequency FY 2022/23 Proposed Rate Rate Adjustment FY 2023/24
Proposed Rate
3 2 443.26$ 16.52$ 459.78$ All Sizes 1 77.51$ 3.54$ 81.05$ (5) 3 3 638.52$ 23.57$ 662.09$ All Sizes 2 155.00$ 7.08$ 162.08$ (5) 3 4 829.84$ 30.44$ 860.28$ All Sizes 3 232.52$ 10.62$ 243.15$ (5) 3 5 1,029.10$ 37.68$ 1,066.78$ All Sizes 4 310.01$ 14.16$ 324.18$ (5) 3 6 1,224.36$ 44.73$ 1,269.09$ All Sizes 5 387.54$ 17.71$ 405.24$ (5) 4 1 308.65$ 11.61$ 320.26$ All Sizes 6 465.04$ 21.25$ 486.28$ (5) 4 2 572.28$ 21.16$ 593.45$ Extra empty 35.37$ 1.62$ 36.99$ 4 3 824.76$ 30.21$ 854.97$ 4 4 1,072.27$ 39.03$ 1,111.29$ 4 5 1,329.76$ 48.30$ 1,378.06$ FY 2022/23
Proposed Rate Rate Adjustment
FY 2023/24
Proposed Rate
4 6 1,582.32$ 57.35$ 1,639.67$ Recycling Material
Offset $ - $ - $ - $ 31.44 0.75$ 32.19$ $ 28.30 0.68$ 28.97$ Size Service Frequency FY 2022/23
Proposed Rate Rate Adjustment FY 2023/24
Proposed Rate $ 5.52 0.08$ 5.60$ 2 1 259.35$ 11.85$ 271.20$ $ 7.20 (0.00)$ 7.20$ 2 2 518.03$ 23.67$ 541.70$ N/C N/C (6) 2 3 776.72$ 35.49$ 812.20$ $ 9.58 (0.05)$ 9.53$ 2 4 1,035.34$ 47.30$ 1,082.65$ $ 8.84 1.34$ 10.18$ 2 5 1,294.00$ 59.12$ 1,353.13$ $ 3.59 0.16$ 3.75$ 2 6 1,552.64$ 70.94$ 1,623.59$ $ 3.15 0.14$ 3.29$ 64 Gallon Cart 1 48.31$ 2.21$ 50.52$ $ 12.69 0.58$ 13.27$ 64 Gallon Cart 2 96.63$ 4.41$ 101.04$ $ 20.47 0.94$ 21.41$ (7)(8) 64 Gallon Cart 3 144.95$ 6.62$ 151.57$ $ 20.47 0.94$ 21.41$ 64 Gallon Cart 4 193.26$ 8.83$ 202.09$ $ 158.67 7.25$ 165.92$ 64 Gallon Cart 5 241.57$ 11.04$ 252.61$ $ 350.22 16.00$ 366.22$ 64 Gallon Cart 6 289.89$ 13.25$ 303.14$ $ 15.36 0.70$ $ 16.06 $ 15.00 0.69$ $ 15.69 (1) 1 Recycle Bin included with each Solid Waste Bin serviced 1 time per week service (2) Per P/U
(3) + landfill
(4) + landfill >4
(5) Over 1 bin
(6) Max one
(7) minimum
(8) In excess of one item per week
Container changes over 1 per year
Commercial Compactor Service
Recycling Bins
Single family rate
Residential Service
Per bag charge
Attachment 1
City of Moreno Valley
Solid Waste and Recycling Rates
Effective July 1, 2023
Commercial & Multi-Family Service (1) Commercial Misc Services Addl bulky item pick-up
Curbside E-waste (over 3 free)
Temporary bin service
Temporary bin service
Addl 35 gal solid waste container
Addl 64 gal solid waste container
Addl 64 gal organics container
Addl 96 gal solid waste container
Addl 96 gal organics container
Addl 96 gal recycle container
Contamination
Commercial Organics Senior citizen discount rate
Roll off
Set up fee
Footnotes
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Attachment: Resolution 2023-XX (6283 : USA WASTE OF CALIFORNIA, INC. FISCAL YEAR 2023/24 ADJUSTMENT) A.17.b
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Attachment: Resolution 2023-XX (6283 : USA WASTE OF CALIFORNIA, INC. FISCAL YEAR 2023/24 ADJUSTMENT) A.17.b
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Attachment: Resolution 2023-XX (6283 : USA WASTE OF CALIFORNIA, INC. FISCAL YEAR 2023/24 ADJUSTMENT) A.17.b
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Attachment: Resolution 2023-XX (6283 : USA WASTE OF CALIFORNIA, INC. FISCAL YEAR 2023/24 ADJUSTMENT) A.17.b
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Attachment: Resolution 2023-XX (6283 : USA WASTE OF CALIFORNIA, INC. FISCAL YEAR 2023/24 ADJUSTMENT)

Report to City Council

ID#6313 Page 1
TO: Mayor and City Council

FROM: Jeremy Bubnick, Parks & Community Services Director

AGENDA DATE: June 20, 2023

TITLE: APPROVAL OF PUBLIC ART POLICY

RECOMMENDED ACTION
Recommendation:

1. Approve the recommended Public Art Policy.

SUMMARY

Staff reco mmends that the City Council approve the Public Art Policy as drafted.

Private property art installations are not regulated by the Public Art Policy. Art on private property must only meet the requirements of municipal code.

DISCUSSION

Staff researched several area city’s policies and procedures and drafted a plan that best fits our city structure. The policy includes guidelines regarding submittal process, selection criteria, installation, deinstallation, and agreements. It further considers the role of the Arts Commission and calls for City Council to make the final decision on all public art on City of Moreno Valley property. Private property art installations are not regulated by the Public Art Policy. Art on private property must only meet the requirements of municipal code. The draft policy was approved by the Arts Commission on May 24, 2023 and was approved by the P arks and Community Services Subcommittee on June 6, 2023.

ALTERNATIVES

1. Approve the recommended action as presented in this staff report.

2. Do not approve the recommended action as presented and provide direction to staff.

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FISCAL IMPACT

There is no direct impact to the General Fund.

NOTIFICATION

Posting of the agenda.

PREPARATION OF STAFF REPORT

Prepared By: Department Head Approval:

Jeremy Bubnick Jeremy Bubnick
Parks and Community Services Director Parks and Community Services Director

CITY COUNCIL GOALS
Public Facilities and Capital Projects . Ensure that needed public facilities, roadway improvements, and other infrastructure improvements are constructed and maintained.

Positive Environment. Create a positive environment for the development of Moreno Valley's future.

Community Image, Neighborhood Pride and Cleanliness . Promote a sense of community pride and foste r an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

Objective 1.5: Showcase Moreno Valley’s unique assets.

Objective 5.1: Establish partnerships and volunteer programs with r esidents, business groups and service clubs to beautify our community.

ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

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1. Public Art Policy

APPROVALS

Budget Officer Approval ✓ Approved . 6/11/23 11:52 PM City Attorney Approval ✓ Approved .

City Manager Approval ✓ Approved . 6/12/23 8:41 AM A.18
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City of Moreno Valley
Public Art Policy

Introduction
The City Council of Moreno Valley has an interest in building a distinctive sense of place and pride in Moreno Valley. The City Council continues to support community identity by encouraging development and display of public art to promote the history, heritage, culture, and contemporary identity of Moreno Valley. The Moreno Valley Arts Commission is a local art agency appointed by the Moreno Valley City Council. Its mission is to enhance the quality of life by encouraging, promoting, and fostering artistic and cultural enrichment within the City of Moreno Valley.

Definition of Public Art
“Public Art” is defined as artistic works created by artists as unique and original works located in a public space or facility and accessible to the public. Public Art i ncludes works of a permanent or temporary nature. “Public Art” can be in the form of exhibit, performance, installation, integration of art and architecture, and a unique physical environment or feature that integrates art in the city. Eligible mediums include but are not limited to painting, mural, drawing, sculpture, photography, landscaping, water feature, components of a building, works of sound and/or light, and spoken word. Mass produced or standardized art, mechanical reproductions, or directional signage are not eligible mediums.

Definition of Public Space
“Public Space” is defined as a space, which is easily accessible and clearly visible for public view; including but not limited to city facilities, parks, utility boxes, streets, and open spaces.

I. Collection
A. Original works of art are eligible for submission as Public Art. Works of art by commercial entities are not eligible for submission of public art.

B. All works of art shall be an original work of art, not a reproduction of another artist’s work.

C. All works of art shall either be on a formal loan to the City or become the sole property of the city, per written Agreement.

D. Selection of all art is at the sole discretion of the City Council.

E. Works of art shall be specifically designed for the location and commensurate in scale with its surroundings. It must be durable, free from unsafe conditions and reasonable to maintain in terms of time and expense.

II. Criteria for the selection of Artwork
A. Artwork must aesthetically enhance the public space or surrounding environment.

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Attachment: Public Art Policy (6313 : APPROVAL OF PUBLIC ART POLICY)

B. Artwork must be of form and quality for public viewing.

C. Artwork contributes to a sense of civic pride.

D. Artwork addresses an aspect of the city’s history and/or culture.

E. Artwork must be family friendly and not disparaging toward the City of Moreno Valley and/or its residents.

F. Artwork shall adhere to specifications as defined on the Call to Artist. The “Call to Artist” will include concept, the audience, technical requirements, requirements of artist’s credentials, site information, the process for selection, sample contract, and financial obligations if applicable.

G. Art and murals on private development will not be under the Art Commission purview but must comply with City Municipal Code.

III. Selection of Artwork
A. Method of selecting artworks may be based on open competition via a “Call for Artists,” limited competition via specific invited parties, or specifically commissioned.

B. Artist proposals shall be presented to the Arts Commission for review and recommendation to the City Council.

C. The City Council has the sole discretion for the selection of works of art.

IV. Installation
A. Artist(s) selected shall be responsible for the following:
• Not to infringe on any copyright and hold the City harmless for any copyright infringement.
• Correct and/or revise without additional compensation all deficiencies. • Agree to contract terms with the City for the commissioned artwork. • Agree to market and/or reproduce after City’s written agreement. • Agree to the installation plan from the City.
• Agree to a general maintenance plan.

B. City shall be responsible for the following:
• Review of artwork for consideration of public safety. • Provide to artist the plan of installation.
• Provide city liaison.
• Provide stipends per agreement.

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Attachment: Public Art Policy (6313 : APPROVAL OF PUBLIC ART POLICY)

V. Maintenance & Extraction
A. A written agreement shall occur between selected artist(s) and city as to the terms of maintenance to include but not limited to cleaning, lighting, repair of damage, and the expense of extraction of artwork.

B. Extraction is at the sole discretion of the City Council. Reason for extraction may include but are not limited to:
• Safety to the public
• Unreasonable/excessive maintenance
• No longer suitable for the location
• Significant adverse reaction from the public
• Written request from the artist or designer
• No longer compatible with the City’s collection, standards, goals

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Attachment: Public Art Policy (6313 : APPROVAL OF PUBLIC ART POLICY)

Report to City Council

ID#6314 Page 1
TO: Mayor and City Council
Mayor and City Council Acting in its Capacity as
President and Members of the Board of Directors of the
Moreno Valley Community Services District (CSD)

FROM: Jeremy Bubnick, Parks & Community Services Director

AGENDA DATE: June 20, 2023

TITLE: APPROVE ADJUSTED HOURS OF OPERATION AT THE

COTTONWOOD GOLF CENTER

RECOMMENDED ACTION
Recommendation:

1. Approve the recommended adjusted hours of operation of the Cottonwood Golf Center to allow for improved maintenance.

SUMMARY

Staff recommends that the City Council approve the recommended adjusted hours of operation of the Cottonwood Golf Center.

DISCUSSION

Staff is recommending adjusting the hours of operation of the Cottonwood Golf Center by closing the golf course on Tuesdays t o allow for the Parks Maintenance staff to perform proper maintenance. Currently, it is difficult for the maintenance crews to maintain the course to the proper standards with the course in full operation. Closing the course on Tuesdays will improve the playability and aesthetics of the course.

Tuesdays are traditionally the slowest week day for the course, and the closure will not have a negative financial impact. This item was on the agenda for the Parks, Community Services and Trails Committee agenda for the June 1, 2023 meeting.

ALTERNATIVES

1. Approve the recommended action as presented in this staff report.

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2. Do not approve the recommended action as presented and provide direction to staff.

FISCAL IMPACT

There is no direct impact to the General Fund.

NOTIFICATION

Posting of the agenda.

PREPARATION OF STAFF REPORT

Prepared By: Department Head Approval:

Jeremy Bubnick Jeremy Bubnick
Parks and Community Services Director Parks and Community Services Director

CITY COUNCIL GOALS
Positive Environment. Create a positive environment for the development of Moreno Valley's future.

Community Image, Neighborhood Pride and Cleanliness . Promote a sense of community pride and foster an excellent image about our City by developing and executing programs which will result in quality development, enhanced neighborhood preservation efforts, including home rehabilitation and neighborhood restoration.

CITY COUNCIL STRATEGIC PRIORITIES

1. Economic Development

2. Public Safety

3. Library

4. Infrastructure

5. Beautification, Community Engagement, and Quality of Life

6. Youth Programs

Objective 5.5: Promote a healthy community and lifestyle.

ATTACHMENTS
To view large attachments, please click your “bookmarks” on the left hand side of this document for the necessary attachment.

None
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APPROVALS

Budget Officer Approval ✓ Approved . 6/11/23 11:45 PM City Attorney Approval ✓ Approved .

City Manager Approval ✓ Approved . 6/12/23 8:46 AM A.19
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Report to City Council

ID#6305 Page 1
TO: Mayor and City Council

FROM: Kenneth Reichle, Chief of Police

AGENDA DATE: June 20, 2023

TITLE: APPROVAL OF FIRST AMENDMENT TO AGREEMENT

WITH BIO -TOX LABORATORIES FOR TOXICOLOGY
TESTING SERVICES (AGMT. NO. 2019-307)

RECOMMENDED ACTION
Recommendations:

1. Approve the First Amendment to Agreement for Toxicology Testing Services with Bio-Tox Laboratories, and

2. Authorize the City Manager or his designee to execute future Agreements, subsequent extensions, and amendments, in accordance with the City’s Procurement Administrative Procedure (AP #3.09) and pursuant to MC 3.12.260, Materials, Supplies and Equipment —Cooperative Purchasing, subject to the approval of the City Attorney, and provided sufficient funding is available within the City Council previously approved Operating Budget; and

3. Authorize an increase of $500,000 to the not -to-exceed amount of $400,000 of the Agreement with Bio -Tox Laboratories for a total of $900,000 over the life of the Agreement.

SUMMARY
This report recommends approval of the First Amendment to the Agreement for Bio -Tox Laboratories to conduct toxicology testing services as required during typical activities of the law enforcement function.

The County of Riverside contracts with Bio -Tox Laboratories for toxicology testing services, to include both blood and urine collection services. The City of Moreno Valley A.20
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Moreno Valley City CouncilJune 20, 2023

Moreno Valley City Council
June 20, 2023