TIPS VENDORS RESPOND TO ATTRIBUTE QUESTIONS AS PART OF TIPS COMPETITIVE SOLICITATION PROCESS. THE VENDOR’S RESPONSES TO ATTRIBUTE QUESTIONS ARE INCLUDED HEREIN AS “SUPPLIER RESPONSE.” PLEASE BE ADVISED THAT DEVIATIONS, IF ANY, IN VENDOR’S RESPONSE TO ATTRIBUTE QUESTIONS MAY NOT REFLECT VENDOR’S FINAL ATTRIBUTE RESPONSE, WHICH IS SUBJECT TO NEGOTIATIONS PRIOR TO AWARD. PLEASE CONTACT THE TIPS OFFICE AT 866-839- 8477 WITH QUESTIONS OR CONCERNS REGARDING VENDOR ATTRIBUTE RESPONSE DEVIATIONS. PLEASE KEEP IN MIND THAT TIPS DOES NOT PROVIDE LEGAL COUNSEL TO MEMBERS. TIPS RECOMMENDS THAT YOU CONSULT YOUR LEGAL
COUNSEL WHEN EXECUTING CONTRACTS WITH OR MAKING PURCHASES FROM TIPS VENDORS.
1568
220304
Phil Long Ford of Denver
Supplier Response
Event Information
Number: 220304
Title: Transportation Vehicles
Type: Request for Proposal
Issue Date: 3/3/2022
Deadline: 4/18/2022 03:00 PM (CT)
Notes: IF YOU ALREADY HOLD TIPS CONTRACT 210907 AUTOMOBILES (“210907”) OR 200206 NEW BUSES AND OTHER TRANSPORTATION VEHICLES ("200206") OR 200207 USED BUSES AND OTHER
TRANSPORTATION VEHICLES ("200207") , YOU DO NOT NEED TO
RESPOND TO THIS SOLICITATION UNLESS YOU WISH TO HOLD
MULTIPLE TIPS CONTRACTS FOR THE SALE OF
TRANSPORTATION VEHICLES.
This solicitation is for transportation vehicles only. If you wish to propose parts and services for transportation vehicles, please respond to 220305 Transportation Vehicle Parts and Services.
Contact Information
Address: Region 8 Education Service Center
4845 US Highway 271 North
Pittsburg, TX 75686
Phone: +1 (866) 839-8477
Email: [email protected]
Phil Long Ford of Denver Information
Contact:
Address:
Rhett Butler
7887 W Tuffs Ave.
Denver, CO 80123
Phone: (505) 514-3552
Email: [email protected]
Web Address: phillongdenver.com
By submitting your response, you certify that you are authorized to represent and bind your company.
Rhett Butler [email protected]
Signature Email
Submitted at 4/18/2022 2:03:48 PM
Supplier Note
Supplier is Phil Long Dealerships, Inc. This contract will be administered by our Denver Branch, Phil Long Ford Denver, LLC.
Requested Attachments
Agreement Signature Form 220304 Agreement Signature F
If you have not taken exception or deviation to the agreement language in the solicitation attributes, download the AGREEMENT SIGNATURE FORM from the "ATTACHMENTS" tab. This PDF document is a fillable form. Download the document to your computer, fill in the requested company information, print the file, SIGN the form, SCAN the complete signed AGREEMENT SIGNATURE FORM, and upload here.
If you have taken exception to any of the agreement language and noted the exception in the deviations section of the attributes for the agreement, complete the AGREEMENT SIGNATURE FORM, but DO NOT SIGN until those deviations been negotiated and resolved with TIPS management. Upload the unsigned form here, because this is a required docu All Other Certificates W9 De
All Other Certificates (if applicable) must be scanned and uploaded. If vendor has more than one other certification sca one document. (PDF Format ONLY)
DO NOT UPLOAD encrypted or password protected files.
Pricing Form 2 220304 Pricing For
The vendor must download the PRICING SPREADSHEET SHEET from the attachment tab, fill in the requested informat upload the completed spreadsheet.
DO NOT UPLOAD encrypted or password protected files.
Reference Form 220304 Reference_F
The vendor must download the References spreadsheet from the attachment tab, fill in the requested information and the completed spreadsheet. DO NOT UPLOAD encrypted or password protected files.
Conflict of
Interest Form
CIQ- ONLY
REQUIRED IF A
CONFLICT
EXISTS PER
THE
INSTRUCTIONS
DISCLOSURE OF CONFLICT OF INTEREST FORM - FILE ONLY IF THERE IS A CONFLICT TO REPO
ONLY REQUIRED IF A CONFLICT EXISTS PER THE INSTRUCTIONS Conflict of Interest Form for Vendors that are required to submit the form. The Conflict of Interest Form is included in th documents or can be found at https://www.tips-usa.com/assets/documents/docs/CIQ.pdf.
Proposed Goods and Services 220304 Pricing For
Please upload one or more documents or sheets describing your offerings, line cards, catalogs, links to offerings OR li to your offerings that illustrate the catalog of proposed lines of goods and or services you carry and offer under this pr It does not have to be exhaustive but should, at a minimum tell us what you are offering. It could be as simple as a shee your link to your online catalog of goods and services.
D/M/WBE Certification OPTIONAL No re
D/M/WBE Certification documentation may be scanned and uploaded if you desire to claim your status as one of the id enterprises. (Disadvantaged Business Enterprise, Minority Business Enterprise and/or Woman Business Enterprise) If has more than one certification scan into one document. (PDF Format ONLY) DO NOT UPLOAD encrypted or password protected files.
Warranty Factory Warran
Warranty information (if applicable) must be scanned and uploaded. (PDF Format ONLY) DO NOT UPLOAD encrypted or password protected files.
Vendor Agreement 220304 Vendor Agreem
The vendor must download the Vendor Agreement from the attachment tab, fill in the requested information and upload completed agreement.
DO NOT UPLOAD encrypted or password protected files.
Pricing Form 1 220304 Pricing For
The vendor must download the PRICING SPREADSHEET SHEET from the attachment tab, fill in the requested informat upload the completed spreadsheet.
DO NOT UPLOAD encrypted or password protected files.
Supplementary No re
Supplementary information may be scanned and uploaded. (Company information, brochures, catalogs, etc.) (PDF For ONLY)
DO NOT UPLOAD encrypted or password protected files.
Logo and Other Company Marks CES National PLC-AEPALogo
If you desire, please upload your company logo to be added to your individual profile page on the TIPS website. If any particular specifications are required for use of your company logo, please upload that information under the Suppleme secWion or anoWher nonreTXireG secWion XnGer Whe ³5esponse $WWachPenW´ WaE. Preferred Logo Format: 300 x 225 px - .eps, .jpeg preferred
Certification of Corporate Offerer Form- COMPLETE ONLY
IF OFFERER IS A CORPORATION
CERTIFICATION OF CORPORATE OFFERER FO
COMPLETE AND UPLOAD FORM IN ATTACHMENTS SECTION ONLY IF OFFERER IS A CORPORATION Disclosure of Lobbying Activities Standard Form LLL Disclosure_of_Lobbying_Activities_Standard_Form_ ONLY IF you answered "I HAVE Lobbied per above" to attribute #66, please download and complete and upload the St )orPLLL, ³GisclosXre )orP Wo 5eporW LoEE\ing,´ in Whe 5esponse aWWachPenWs secWion.
Confidentiality Claim Form 220304 CONFIDENTIALITY CLAIM FO REQUIRED CONFIDENTIALITY FORM. PLEASE READ CAREFULLY AND FOLLOW THE INSTRUCTIONS. Complete the according to your company requirements, make any desired attachments and upload to the appropriate section under "Response Attachments" THIS FORM DETERMINES HOW ESC8/TIPS RESPONDS TO LEGAL PUBLIC INFORMATION REQUESTS.
Current W-9 Tax Form W9 De
You are required by TIPS to upload a current W-9 Internal Revenue Service (IRS) Tax Form for your entity. This form w utilized by TIPS to properly identify your entity.
Response Attachments
W9 Daniels Long Chevorlet.pdf
W9 Daniels Long Chevrolet
W9 Phil Long Motors LLC.pdf
W9 Phil Long Motors (Dodge Ram Chrysler Jeep)
W9 Hyundai.pdf
W9 Hyundai
Bid Attributes
1 Yes - No
Disadvantaged/Minority/Women Business Enterprise - D/M/WBE/Federal HUBZone (Required by some participating governmental entities). Vendor certifies that their firm is a D/M/WBE or HUBZone? Vendor must upload proof of certifi Wo Whe ´5esponse $WWachPenWs´ D0:%( &(57I)I&$7(6 secWion.
NO
2 Yes - No
Historically Underutilized Business - HUB (Required by some participating governmental entities) Vendor certifies that firm is a HUB as defined by the State of Texas at https://comptroller.texas.gov/purchasing/vendor/hub/.
Proof may be submitted. 9enGor PXsW XploaG prooI oI cerWiIicaWion Wo Whe ³5esponse $WWachPenWs´ +8% &(57I)I&$7( section.
No
3 Yes - No
The Vendor can provide services and/or products to all 50 US States? Yes
4 States Served:
If answer is NO to question #3, please list which states can be served. (Example: AR, OK, TX) No response
5 Company and/or Product Description:
This information will appear on the TIPS website in the company profile section, if awarded a TIPS contract. (Limit 750 characters.)
Phil Long Dealerships, Inc. Is in the top 100 dealer groups in the country. Prividing multiple brands for all governmen agencies.
6 Primary Contact Name
Primary Contact Name
Rhett Butler
7 Primary Contact Title
Primary Contact Title
National Fleet Sales Manager
8 Primary Contact Email
Primary Contact Email
[email protected]
9 Primary Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
5055143552
1 0 Primary Contact Fax
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
No response
1 1 Primary Contact Mobile
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
5055143552
1 2 Secondary Contact Name
Secondary Contact Name
1 3 Secondary Contact Title
Secondary Contact Title
1 4 Secondary Contact Email
Secondary Contact Email
1 5 Secondary Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example:
1 6 Secondary Contact Fax
Enter 10 digit phone number. (No dashes or extensions)
Example:
No response
1 7 Secondary Contact Mobile
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
1 8
Admin Fee Contact Name
Admin Fee Contact Name. This person is responsible for paying the admin fee to TIPS.
Rhett Butler
1 9
Admin Fee Contact Email
Admin Fee Contact Email
[email protected]
2 0
Admin Fee Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
5055143552
2 1
Purchase Order Contact Name
Purchase Order Contact Name. This person is responsible for receiving Purchase Orders from TIPS.
Rhett Butler
2 2
Purchase Order Contact Email
Purchase Order Contact Email
[email protected]
2 3
Purchase Order Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
5055143552
2 4 Company Website
Company Website (Format - www.company.com)
Phillong.com
2 5 Entity D/B/A's and Assumed Names
Please identify all of your entity's assumed names and D/B/A's. Please note that you will be identified publicly by the name under which you responded to this solicitation unless you organize otherwise with TIPS after award.
Phil Long Ford of Denver, LLC / Daniels Long Chevrolet / Phil Long Dodge Jeep Chrysler Ram / Phil Long Hyundai o Chapel Hills LLC
2 6 Primary Address
Primary Address
7887 W Tufts Ave
2 7 Primary Address City
Primary Address City
Littleton
2 8 Primary Address State
Primary Address State (2 Digit Abbreviation)
CO
2 9 Primary Address Zip
Primary Address Zip
80123
3 0
Search Words:
Please list search words to be posted in the TIPS database about your company that TIPS website users might searc Words may be product names, manufacturers, or other words associated with the category of award. YOU MAY NOT NON-CATEGORY ITEMS. (Limit 500 words) (Format: product, paper, construction, manufacturer name, etc.) Automobiles, Trucks, Chassis Cabs, Police Vehicles, sedans, electric vehicles, SUV, specialty Vehicles, Pickup Truck Vans, Specialty Vans, dump trucks, service trucks.
3 1 Do you want TIPS Members to be able to spend Federal grant funds with you if awarded? Is it your intent able to sell to our members regardless of the fund source, whether it be local, state or federal? Most of our members receive Federal Government grants or other funding and they make up a significant portion of t budgets. The Members need to know if your company is willing to sell to them when they spend federal budget funds their purchase. There are attributes that follow that include provisions from the federal regulations in 2 CFR part 200 Your answers will determine if your award will be designated as eligible for TIPS Members to utilize federal funds with company.
Do you want TIPS Members to be able to spend Federal funds, at the Member's discretion, with you? Yes
3 2
Yes - No
Certification of Residency (Required by the State of Texas) The vendor's ultimate parent company or majority owner:
(A) has its principal place of business in Texas;
OR
(B) employs at least 500 persons in Texas?
This question is required as a data gathering function for information to our members making purchases with awarde vendors. It does not affect scoring with TIPS.
No
3 3 Company Residence (City)
Vendor's principal place of business is in the city of? Littleton, CO
3 4 Company Residence (State)
Vendor's principal place of business is in the state of? CO
3 5
Discount Offered - CAUTION READ CAREFULLY BECAUSE VENDORS FREQUENTLY MAKE MISTAKES O
THIS ATTRIBUTE QUESTION
Remember this is a MINIMUM discount percentage. So, be sure that the discount percentage inserted here can be a to ANY OFFERING OF GOODS OR SERVICES THROUGHOUT THE LIFE OF THE CONTRACT.
CAUTION: BE CERTAIN YOU CAN HONOR THIS MINIMUM DISCOUNT PERCENTAGE ON ANY OFFERED SERVICE O GOOD NOW OR DURING THE LIFE OF THE CONTRACT.
What is the MINIMUM percentage discount off of any item or service you offer to TIPS Members that is in your regula catalog (as defined in the solicitation specifications document), website, store or shelf pricing or when adding new go services to your offerings during the life of the contract? The resulting price of any goods or services Catalog list pric after this discount is applied is a ceiling on your pricing and not a floor because, in order to be more competitive in th individual circumstance, you may offer a larger discount depending on the items or services purchased and the quan time of sale. Please note that any specific greater discount offered for a particular product, brand, or service listed in Vendor's proposal will control and Vendor will be required to honor that greater specific discount, in excess of the min discount, for that particular product, brand, or service for the life of the contract.
Must answer with a number between 0% and 100%.
0%
3 6
MINIMUM Discount Term
Does the vendor agree to at least offer, for the life of the Agreement, the Minimum Discount Percentage off list or cat proposed by Vendor in response to the Attribute entitled "Discount Offered - CAUTION READ CAREFULLY BECAUSE VENDORS FREQUENTLY MAKE MISTAKES ON THIS ATTRIBUTE QUESTION"? TIPS will utilize this response to satis Long Term Cost scoring evaluation criteria. A "YES" answer will be awarded the maximum 10 points for this criterion o the 100 total points and a "NO" answer is awarded 0 points.
YES
3 7
Yes - No
If awarded on this TIPS Contract, for the duration of the Contract, Vendor agrees to provide, upon request, their then current catalog pricing, as defined in the solicitation and below, to TIPS upon request for any goods and services offe Vendor's TIPS Contract.
"Catalog" means the available list of tangible personal property or services, in the most current listing, regardless of d during the life of the contract, that takes the form of a catalog, price list, schedule, shelf price or other form that:
A. is regularly maintained by the manufacturer or Vendor of an item; and B. is either published or otherwise available for inspection by a customerduring the purchase process; C. to which the minimum discount proposed by the proposing Vendor maybe applied.
YES
3 8
TIPS Administration Fee
By submitting a proposal, I agree that all pricing submitted to TIPS shall include the Administration Fee, as designate the solicitation or as otherwise agreed in writing which shall be remitted to TIPS by the Vendor, or the vendor's named resellers, and as agreed to in the Vendor Agreement. I agree that the fee shall not and will not be added by the Vend separate line item on a TIPS member invoice, quote, proposal or any other written communications with the TIPS mem
3 9
Yes - No
Vendor agrees to remit to TIPS the required administration fee or, if resellers are named, Vendor agrees to guarantee fee remittance by or for the reseller named by the vendor? 7IP6(6& 5egion is reTXireG E\ 7e[as *oYernPenW &oGe Wo Ee coPpensaWeG Ior iWs ZorN anG WhXs, IailXre Wo
shall render your response void and it will not be considered.
Agreed
4 0 TIPS Administration Fee Paid by Vendor - Not Charged to Customer Vendor understands and agrees that it owes TIPS a TIPS Administration Fee (published in the RFP/RCSP docum every TIPS sale made under an awarded TIPS Contract. Vendor further understands and agrees that Vendor shall pricing with this proposal which includes and accounts for the TIPS Administration Fee and shall never separately the TIPS Member Customer the TIPS fee or add the TIPS Administration Fee line item to an invoice or similar pu GocXPenW. 6XEPission oI Whis proposal is 9enGor¶s cerWiIicaWion WhaW 9enGor agrees Wo Whis PanGaWor\ WerP. 4 1
Additional Discounts?
Do you offer additional discounts to TIPS members for large order quantities or large scope of work? Yes
4 2 Years in Business as Proposing Company
Years in business as proposing company?
75 4
3 Resellers:
Does the vendor have resellers that it will name under this contract? Resellers are defined as other companies that s your products under an agreement with you, the awarded vendor of TIPS.
EXAMPLE: BIGmart is a reseller of ACME brand televisions. If ACME were a TIPS awarded vendor, then ACME would BIGmart as a reseller.
(If applicable, Vendor should add all Authorized Resellers within the TIPS Vendor Portal upon award).
No
4 4 Right of Refusal
The proposing vendor has the right not to sell under the awarded agreement with a TIPS member at vendor's discret unless required by law.
4 5
NON-COLLUSIVE BIDDING CERTIFICATE
By submission of this bid or proposal, the Bidder certifies that:
1) This bid or proposal has been independently arrived at without collusion with any other Bidder or with any Compet 2) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of or proposals for this project, to any other Bidder, Competitor or potential competitor:
3) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to sub bid or proposal;
4) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties being applicable to the Bidder as well as to the per signing in its behalf.
Not a negotiable term. Failure to agree will render your proposal non-responsive and it will not be considered. 4 6 CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ - Do you have any CONFLICT OF INTEREST TO REPORT OR DISCLOSE under this statutory requirement?
Do you have any CONFLICT OF INTEREST TO REPORT OR DISCLOSE under this statutory requirement? YES or N If you have a conflict of interest as described in this form or the Local Government Code Chapter 176, cited therein- y are required to complete and file with TIPS.
The Form CIQ is one of the attachments to this solicitation.
There is an optional upload for this form provided if you have a conflict and must file the form No
4 7 Filing of Form CIQ
If yes (above), have you filed a form CIQ by uploading the form to this RFP as directed above? No response
4 8 Regulatory Standing
I certify to TIPS for the proposal attached that my company is in good standing with all governmental agencies Feder state that regulate any part of our business operations. If not, please explain in the next attribute question.
Yes
4 9 Regulatory Standing
Regulatory Standing explanation of no answer on previous question.
No response
5 0 Antitrust Certification Statements (Tex. Government Code § 2155.005) By submission of this bid or proposal, the Bidder certifies that:
I affirm under penalty of perjury of the laws of the State of Texas that:
(1) I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (Company) listed below;
(2) In connection with this bid, neither I nor any representative of the Company has violated any provision of the Texa Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15; (3) In connection with this bid, neither I nor any representative of the Company has violated any federal antitrust law; (4) Neither I nor any representative of the Company has directly or indirectly communicated any of the contents of thi to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged in the sam of business as the Company.
5 1 Suspension or Debarment Instructions
Instructions for Certification:
1. By answering yes to the next Attribute question below, the vendor and prospective lower tier participant is providing certification set out herein in accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transa was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification in addition to other remedies available to the federal government, the department or agency with which th transaction originated may pursue available remedies, including suspension and / or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitte has become erroneous by reason of changed circumstances. . 7he WerPs ³coYereG WransacWion,´ ³GeEarreG,´ ³sXspenGeG,´ ³ineligiEle,´ ³loZer Wier coYereG WransacWion,´ ³parWicipan ³person,´ ³priPar\ coYereG WransacWion,´ ³principal,´ ³proposal´ anG ³YolXnWaril\ e[clXGeG,´ as XseG in Whis claXse, haY meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may co the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspe declared ineligible or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled ³&erWiIicaWion 5egarGing DeEarPenW, 6Xspension, IneligiEiliW\ anG 9olXnWar\ ([clXsionLoZer 7ier &oYereG 7ransacWio without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier cover transaction that it is not debarred, suspended, ineligible or voluntarily excluded from the covered transaction, unless knows that the certification is erroneous. A participant may decide the method and frequency by which it determines t eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to r in good faith the certification required by this clause. The knowledge and information of a participant is not required t exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible or volunta excluded from participation in this transaction, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension an debarment.
5 2 Suspension or Debarment Certification
By answering yes, you certify that no federal suspension or debarment is in place, which would preclude receiving a federally funded contract as described above.
Yes
5 3
Non-Discrimination Statement and Certification
In accordance with Federal civil rights law, all U.S. Departments, including the U.S. Department of Agriculture (USDA) rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, g identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.
Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA's TARGET Center at (202 2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, fou online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 63 9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assista Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; email: [email protected].
(Title VI of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination 1975; Title 7 CFR Parts 15, 15a, and 15b; the Americans with Disabilities Act; and FNS Instruction 113-1, Civil Rights &oPpliance anG (nIorcePenW ± 1XWriWion PrograPs anG $cWiYiWies
All U.S. Departments, including the USDA are equal opportunity provider, employer, and lender.
Not a negotiable term. Failure to agree by answering YES will render your proposal non-responsive and it will not be considered. I certify that in the performance of a contract with TIPS or its members, that our company will conform to t foregoing anti-discrimination statement and comply with the cited and all other applicable laws and regulations.
Yes, I certify (Yes)
5 4 2 CFR PART 200 Contract Provisions Explanation
Required Federal contract provisions of Federal Regulations for Contracts for contracts with ESC Region 8 and TIPS Members:
The following provisions are required to be in place and agreed if the procurement is funded in any part with federal f The ESC Region 8 and TIPS Members are the subgrantee or Subrecipient by definition. Most of the provisions are lo in &)5 P$57 $ppenGi[ II Wo ParW ²&onWracW ProYisions Ior 1on)eGeral (nWiW\ &onWracWs 8nGer )eGeral $Z at 2 CFR PART 200. Others are included within 2 CFR part 200 et al.
In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-F entity under the Federal award must contain provisions covering the following, as applicable.
5 5
2 CFR PART 200 Contracts
Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted a determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contrac violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
Notice: Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region TIPS Members reserves all rights and privileges under the applicable laws and regulations with respect to this procur in the event of breach of contract by either party.
Does vendor agree?
Yes
5 6
2 CFR PART 200 Termination
Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be effe and the basis for settlement. (All contracts in excess of $10,000) Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and T Members reserves the right to terminate any agreement in excess of $10,000 resulting from this procurement process for cause after giving the vendor an appropriate opportunity and 30 days, to cure the causal breach of terms and conditions. ESC Region 8 and TIPS Members reserves the right to terminate any agreement in excess of $10,000 resulting from this procurement p for convenience with 30 days notice in writing to the awarded vendor. The vendor would be compensated for work performed and goods procured as of the termination date if for convenience of the E Region 8 and TIPS Members. Any award under this procurement process is not exclusive and the ESC Region 8 and reserves the right to purchase goods and services from other vendors when it is in the best interest of the ESC Regio and TIPS.
Does vendor agree?
Yes
5 7
2 CFR PART 200 Clean Air Act
&lean $ir $cW
8.6.&. T.
anG Whe )eGeral :aWer PollXWion &onWrol $cW
8.6.&.
, as aPe
Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal aw agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Pursuant to the Clean Air Act, et al above, when federal funds are expended by ESC Region 8 and TIPS Member Region 8 and TIPS Members requires that the proposer certify that during the term of an award by the ESC Region 8 and TIPS Members resulting from this procurement process the vendor agrees to with all of the above regulations, including all of the terms listed and referenced therein.
Does vendor agree?
Yes
5 8 2 CFR PART 200 Byrd Anti-Lobbying Amendment
%\rG $nWiLoEE\ing $PenGPenW
8.6.&.
²&onWracWors WhaW appl\ or EiG Ior an aZarG e[ceeGing , P the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated fun pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a mem Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining a Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier up to the non-Federal award.
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and T Members requires the proposer certify that during the term and during the life of any contract with ESC Region 8 and Members resulting from this procurement process the vendor certifies to the terms included or referenced herein.
Does vendor agree?
Yes
5 9
2 CFR PART 200 Federal Rule
Compliance with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). (Contracts, subcontracts, and subgrants of amounts in excess of $250,000) Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and T Members requires the proposer certify that in performance of the contracts, subcontracts, and subgrants of amounts excess of $250,000, the vendor will be in compliance with all applicable standards, orders, or requirements issued un section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive 11738, and Environmental Protection Agency regulations (40 CFR part 15).
Does vendor certify that it is in compliance with the Clean Air Act? Yes
6 0
2 CFR PART 200 Procurement of Recovered Materials
A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must com with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. Th requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection A (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
Does vendor certify that it is in compliance with the Solid Waste Disposal Act as described above? Yes
6 1 2 CFR PART 200 Rights to Inventions
II Whe )eGeral aZarG PeeWs Whe GeIiniWion oI ³IXnGing agreePenW´ XnGer &)5 . a
anG Whe recipienW or sXEre
wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of p assignPenW or perIorPance oI e[periPenWal, GeYelopPenWal, or research ZorN XnGer WhaW ³IXnGing agreePenW,´ Whe re or sXErecipienW PXsW coPpl\ ZiWh Whe reTXirePenWs oI &)5 ParW , ³5ighWs Wo InYenWions 0aGe E\ 1o 2rgani]aWions anG 6Pall %Xsiness )irPs 8nGer *oYernPenW *ranWs, &onWracWs anG &ooperaWiYe $greePenWs,´ a implementing regulations issued by the awarding agency.
Pursuant to the above, when the foregoing applies to ESC Region 8 and TIPS Members, Vendor certifies that dur term of an award resulting from this procurement process, Vendor agrees to comply with all applicable requireme referenced in the Federal rule above.
Does vendor agree?
Yes
6 2
2 CFR PART 200 Domestic Preferences for Procurements
As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent practicable a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produ the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products requirements of this section must be included in all subawards including all contracts and purchase orders for w proGXcWs XnGer Whis aZarG. )or pXrposes oI &)5 ParW ., ³ProGXceG in Whe 8niWeG 6WaWes´ Peans, Ior iron an products, that all manufacturing processes, from the initial melting stag through the application of coatings, occurred 8niWeG 6WaWes. 0oreoYer, Ior pXrposes oI &)5 ParW ., ³0anXIacWXreG proGXcWs´ Peans iWePs anG consW materials composed in whole or in part of non-ferrous metals such as aluminum, plastics and polymer-based produc as polyvinyl chloride pipe, aggregates such as concrete, glass, including optical fiber, and lumber.
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, Vendor certifies tha greatest extent practicable Vendor will provide a preference for the purchase, acquisition, or use of goods, produ materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufa products).
Does vendor agree?
Yes
6 3 2 CFR PART 200 Ban on Foreign Telecommunications
)eGeral granW IXnGs Pa\ noW Ee XseG Wo pXrchase eTXipPenW, serYices, or s\sWePs WhaW Xse ³coYereG WelecoPPXnic equipment or services as a substantial or essential component of any system, or as critical technology as part s\sWeP. ³&oYereG WelecoPPXnicaWions´ Peans pXrchases IroP +XaZei 7echnologies &oPpan\ or =7( &orporaWion subsidiary or affiliate of such entities), and video surveillance and telecommunications equipment produced by Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company subsidiary or affiliate of such entities).
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, Vendor certifi 9enGor Zill noW pXrchase eTXipPenW, serYices, or s\sWePs WhaW Xse ³coYereG WelecoPPXnicaWions´, as GeIineG E\ . eTXipPenW or serYices as a sXEsWanWial or essenWial coPponenW oI an\ s\sWeP, or as criWical Wechnolog\ as any system.
Does vendor agree?
Yes
6 4
2 CFR PART 200 Contract Cost & Price
For contracts more than the simplified acquisition threshold currently set at $250,000, a TIPS Member may, in ve circumstances, be required to negotiate profit as a separate element of the price pursuant to 2 C.F.R. 200.324(b). those circumstances, Vendor agrees to provide information and negotiate with the TIPS Member regarding pro separate element of the price. However, Vendor certifies that the total price charged by the Vendor shall not exce 9enGor¶s 7IP6 pricing anG pricing WerPs proposeG.
Does Vendor Agree?
Yes
6 5
FEMA Fund Certifications
6XEPission oI Whis proposal is 9enGor¶s cerWiIicaWion WhaW 9enGor agrees Wo Whis WerP. 9enGor cerWiIies WhaW IF and Vendor accepts a TIPS purchase paid for in full or part with FEMA funds, Vendor certifies that:
(1) Vendor agrees to provide the TIPS Member, the FEMA Administrator, the Comptroller General of the United Sta any of their authorized representatives access to and rights to reproduce any books, documents, papers, and rec the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerp transcriptions. The Vendor agrees to provide the FEMA Administrator or an authorized representatives acc construction or other work sites pertaining to the work being completed under the contract. Vendor acknowledg agrees that no language in this contract or the contract with the TIPS Member is intended to prohibit audits or i reviews by the FEMA Administrator or the Comptroller General of the United States.
7he 9enGor shall noW Xse Whe DeparWPenW oI +oPelanG 6ecXriW\¶s seal s
, logos, cresWs, or reproGXcWions oI I
likenesses of DHS agency officials without specific FEMA pre-approval. (3) The Vendor will comply with all applicable Federal law, regulations, executive orders, FEMA policies, procedure directives.
(4) The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to th Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. (5) The Vendor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) Wo Whe 9enGor¶s acWions perWaining Wo Whis conWracW.
6 6 Certification of Compliance with the Energy Policy and Conservation Act When appropriate and to the extent consistent with the law, Vendor certifies that it will comply with the Energy Pol Conservation Act (42 U.S.C. 6321 et seq; 49 C.F.R. Part 18) and any mandatory standards and policies relating to efficiency which are contained in applicable state energy conservation plans issued in compliance with the Act.
Does Vendor agree?
Yes
6 7 Certification Regarding Lobbying
Applicable to Grants, Subgrants, Cooperative Agreements, and Contracts Exceeding $100,000 in Federal Funds Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by section Title 31, U.S. Code. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Any person who fails to file the required certification shall be subject to a civil p of not less than $10,000 and not more than $100,000 for each such failure.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person f influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or emp of congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the ma a Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continu renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of cong or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the unders shall coPpleWe anG sXEPiW 6WanGarG )orPLLL, ³GisclosXre )orP Wo 5eporW LoEE\ing,´ in accorGance ZiWh iWs insWrXcWi (3) The undersigned shall require that the language of this certification be included in the award documents for all co subawards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certify and dis accordingly.
I HAVE NOT Lobbied per above
6 8 If you answered "I HAVE lobbied" to the above Attribute Question If you answered "I HAVE lobbied" to the above Attribute question, you must download the Lobbying Report "Standard LLL, disclosure Form to Report Lobbying" which includes instruction on completing the form, complete and submit it i Response Attachments section as a report of the lobbying activities you performed or paid others to perform. 6 9 Subcontracting with Small and Minority Businesses, Women's Business Enterprises, and Labor Surplus A Firms.
Do you ever anticipate the possibility of subcontracting any of your work under this award if you are successful? IF NO, DO NOT ANSWER THE NEXT ATTRIBUTE QUESTION. . IF YES, and ONLY IF YES, you must answer the next question YES if you want a TIPS Member to be authorized to spend Federal Grant Funds for Procurement.
NO
7 0 ONLY IF YES TO THE PREVIOUS QUESTION OR if you ever do subcontract any part of your performanc under the TIPS Agreement, do you agree to comply with the following federal requirements? ONLY IF YES TO THE PREVIOUS QUESTION OR if you ever do subcontract any part of your performance under the Agreement,
do you agree to comply with the following federal requirements? )eGeral 5egXlaWion &)5 . &onWracWing ZiWh sPall anG PinoriW\ EXsinesses, ZoPen s EXsiness enWerprises,
labor surplus area firms. (a)The non-Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. (b) Affirmative steps must include:
(1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;
(3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum partici by small and minority businesses, and women's business enterprises; (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and mino businesses, and women's business enterprises;
(5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration an Minority Business Development Agency of the Department of Commerce ; and (6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs(1) t (5) of this section.
No response
7 1
Indemnification
The ESC Region 8 and TIPS is a Texas Political Subdivision and a local governmental entity; therefore, is prohibited f indemnifying third parties pursuant to the Texas Constitution (Article 3, Section 52) except as specifically provided by as
ordered by a court of competent jurisdiction. A provision in a contract to indemnify or hold a party harmless is a prom pay for
any expenses the indemnified party incurs, if a specified event occurs, such as breaching the terms of the contract o negligently
performing duties under the contract. Article III, Section 49 of the Texas Constitution states that "no debt shall be crea or on
behalf of the State ... " The Attorney General has counseled that a contractually imposed obligation of indemnity crea "debt" in
the constitutional sense. Tex. Att'y Gen. Op. No. MW-475 (1982). Contract clauses which require the System or institu to
indemnify must be deleted or qualified with ''to the extent permitted by the Constitution and Laws of the State of Texas Liquidated
damages, attorney's fees, waiver of vendor's liability, and waiver of statutes of limitations clauses should also be dele qualified
with "to the extent permitted by the Constitution and laws of State of Texas." Not a negotiable term. Failure to agree will render your proposal non-responsive and it will not be considered. Do you agree
to these terms?
Yes, I Agree (Yes)
7 2
Remedies
The parties shall be entitled to exercise any right or remedy available to it either at law or in equity, subject to the cho law, venue
and service of process clauses limitations agreed herein. Nothing in this agreement shall commit the TIPS to an arbitr resolution
of any disagreement under any circumstances. Any Claim arising out of or related to the Contract, except for those specifically waived
under the terms of the Contract, may, after denial of the Board of Directors, be subject to mediation at the request of party. Any
issues not resolved hereunder MAY be referred to non-binding mediation to be conducted by a mutually agreed upon mediator as a
prereTXisiWe Wo Whe Iiling oI an\ laZsXiW oYer sXch issXe s
. 7he parWies shall share Whe PeGiaWor¶s Iee anG an\ associa filing fee
equally. Mediation shall be held in Camp or Titus County, Texas. Agreements reached in mediation shall be reduced t writing, and
will be subject to the approval by the District's Board of Directors, signed by the Parties if approved by the Board of Directors, and, if
signed, shall thereafter be enforceable as provided by the laws of the State of Texas.
Do you agree to these terms?
Yes, I Agree
7 3 Remedies Explanation of No Answer
No response
7 4
Choice of Law
The agreement between the Vendor and TIPS/ESC Region 8 and any addenda or other additions resulting from this procurement process, however described, shall be governed by, construed and enforced in accordance with the laws State of Texas, regardless of any conflict of laws principles.
THIS DOES NOT APPLY to a vendor's agreement entered into with a TIPS Member, as the Member may be located o Texas.
Do you agree to these terms?
Agreed
7 5
Venue, Jurisdiction and Service of Process
Any proceeding, involving Region 8 ESC or TIPS, arising out of or relating to this procurement process or any contra issued by TIPS resulting from or any contemplated transaction shall be brought in a court of competent jurisdiction in County, Texas and each of the parties irrevocably submits to the exclusive jurisdiction of said court in any such proce waives any objection it may now or hereafter have to venue or to convenience of forum, agrees that all claims in resp the Proceeding shall be heard and determined only in any such court, and agrees not to bring any proceeding arisin of or relating to this procurement process or any contract resulting from or any contemplated transaction in any other The parties agree that either or both of them may file a copy of this paragraph with any court as written evidence of t knowing, voluntary and freely bargained for agreement between the parties irrevocably to waive any objections to ve to convenience of forum. Process in any Proceeding referred to in the first sentence of this Section may be served on party anywhere in the world. Any dispute resolution process other than litigation shall have venue in Camp County or County Texas.
Do you agree to these terms?
Agreed
7 6 Infringement(s)
The successful vendor will be expected to indemnify and hold harmless the TIPS and its employees, officers, agents, representatives, contractors, assignees and designees from any and all third party claims and judgments involving infringement of patent, copyright, trade secrets, trade or service marks, and any other intellectual or intangible prope righWs aWWriEXWeG Wo or claiPs EaseG on Whe 9enGor
s proposal or 9enGor¶s perIorPance oI conWracWs aZarGeG anG app Do you agree to these terms?
Yes, I Agree
7 7 Infringement(s) Explanation of No Answer
No response
7 8
Contract Governance
Any contract made or entered into by the TIPS is subject to and is to be governed by Section 271.151 et seq, Tex Lo Code. Otherwise, TIPS does not waive its governmental immunities from suit or liability except to the extent expressly by other applicable laws in clear and unambiguous language.
Yes, I Agree (Yes)
7 9 Payment Terms and Funding Out Clause
Payment Terms:
TIPS or TIPS Members shall not be liable for interest or late payment fees on past-due balances at a rate higher than permitted by the laws or regulations of the jurisdiction of the TIPS Member.
Funding Out Clause:
9enGor agrees Wo aEiGe E\ Whe laZs anG regXlaWions, inclXGing 7e[as Local *oYernPenW &oGe . , or an\ sWaWX
or regulatory limitations of the jurisdiction of any TIPS Member which governs contracts entered into by the Vendor an TIPS or a TIPS Member that requires all contracts approved by TIPS or a TIPS Member are subject to the budgeting appropriation of currently available funds by the entity or its governing body.
See statute(s) for specifics or consult your legal counsel.
Not a negotiable term. Failure to agree will render your proposal non-responsive and it will not be considered.
Do you agree to these terms?
Yes, I Agree (Yes)
8 0 Insurance and Fingerprint Requirements Information
Insurance
If applicable and your staff will be on TIPS member premises for delivery, training or installation etc. and/or with an automobile, you must carry automobile insurance as required by law. You may be asked to provide proof of insurance.
Fingerprint
It is possible that a vendor may be subject to Chapter 22 of the Texas Education Code. The Texas Education Code, C 22, Section 22.0834 & 22.08341. Statutory language may be found at: http://www.statutes.legis.state.tx.us/ If the vendor has staff that meet both of these criterion:
(1) will have continuing duties related to the contracted services; and (2) has or will have direct contact with students
7hen \oX haYe ´coYereG´ ePplo\ees Ior pXrposes oI coPpleWing Whe aWWacheG IorP.
TIPS recommends all vendors consult their legal counsel for guidance in compliance with this law. If you have questio how to comply, see below. If you have questions on compliance with this code section, contact the Texas Department Public Safety Non-Criminal Justice Unit, Access and Dissemination Bureau, FAST-FACT at [email protected] and you should send an email identifying you as a contractor to a Texas Independent Schoo District or ESC Region 8 and TIPS. Texas DPS phone number is (512) 424-2474.
See form in the next attribute to complete entitled:
Texas Education Code Chapter 22 Contractor Certification for Contractor Employees
8 1 Texas Education Code Chapter 22 Contractor Certification for Contractor Employees Introduction: Texas Education Code Chapter 22 requires entities that contract with school districts to provide services obtain criminal history record information regarding covered employees. Contractors must certify to the district that th have complied. Covered employees with disqualifying criminal histories are prohibited from serving at a school distric Definitions: Covered employees: Employees of a contractor or subcontractor who have or will have continuing duties related to the service to be performed at the District and have or will have direct contact with students. The District wi the final arbiter of what constitutes direct contact with students. Disqualifying criminal history: Any conviction or other criminal history information designated by the District, or one of the following offenses, if at the time of the offense, th victim was under 18 or enrolled in a public school:
(a) a felony offense under Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a offender under Chapter 62, Texas Code of Criminal Procedure; or (c) an equivalent offense under federal law or the another state.
I certify that:
NONE (Section A) of the employees of Contractor and any subcontractors are covered employees, as defined abov this box is checked, I further certify that Contractor has taken precautions or imposed conditions to ensure that the employees of Contractor and any subcontractor will not become covered employees. Contractor will maintain these precautions or conditions throughout the time the contracted services are provided.
OR
SOME (Section B) or all of the employees of Contractor and any subcontractor are covered employees. If this box is checked, I further certify that:
(1) Contractor has obtained all required criminal history record information regarding its covered employees. None of covered employees has a disqualifying criminal history. (2) If Contractor receives information that a covered employee subsequently has a reported criminal history, Contract immediately remove the covered employee from contract duties and notify the District in writing within 3 business day (3) Upon request, Contractor will provide the District with the name and any other requested information of covered employees so that the District may obtain criminal history record information on the covered employees. (4) If the District objects to the assignment of a covered employee on the basis of the covered employee's criminal hi record information, Contractor agrees to discontinue using that covered employee to provide services at the District.
Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.
None
8 2 Texas Business and Commerce Code § 272 Requirements as of 9-1-2017 SB 807 prohibits construction contracts to have provisions requiring the contract to be subject to the laws of another to be required to litigate the contract in another state, or to require arbitration in another state. A contract with such proYisions is YoiGaEle. 8nGer Whis neZ sWaWXWe, a ³consWrXcWion conWracW´ inclXGes conWracWs, sXEconWracWs, or agreePe with (among others) architects, engineers, contractors, construction managers, equipment lessors, or materials supp ³&onsWrXcWion conWracWs´ are Ior Whe Gesign, consWrXcWion, alWeraWion, renoYaWion, rePoGeling, or repair oI an\ EXilGing improvement to real property, or for furnishing materials or equipment for the project. The term also includes moving, demolition, or excavation. BY RESPONDING TO THIS SOLICITATION, AND WHEN APPLICABLE, THE PROPOSER AG 72 &20PL< :I7+ 7+( 7(;$6 %86I1(66 $1D &200(5&( &2D( :+(1 (;(&87I1* &2175$&76 :I7+ 7 MEMBERS THAT ARE TEXAS GOVERNMENT ENTITIES.
8 3
Texas Government Code 2270 & 2271 Verification Form
Texas Government Code 2270 & 2271 Verification Form
If (a) Vendor is not a sole proprietorship; (b) Vendor has ten (10) or more full-time employees; and (c) this Agreemen value of $100,000 or more, the following certification shall apply; otherwise, this certification is not required. Purs Chapter 2271 of the Texas Government Code, the Vendor hereby certifies and verifies that neither the Vendor, n affiliate, subsidiary, or parent company of the Vendor, if any (the "Vendor Companies"), boycotts Israel, and the V agrees that the Vendor and Vendor Companies will not boycott Israel during the term of this Agreement. For purpo this Agreement, the term "boycott" shall mean and include refusing to deal with, terminating business activities w otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Is with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action m ordinary business purposes.
Our entity further certifies that it is is not listed on and we do not do business with companies prohibited by Government Code 2270 or that are on the Texas Comptroller of Public Accounts list of Designated Foreign Te Organizations per Texas Gov't Code 2270.0153 found at https://comptroller.texas.gov/purchasing/docs/foreign-terror I swear and affirm that the above is true and correct.
YES
8 4 Logos and other company marks
Please upload your company logo to be added to your individual profile page on the TIPS website. If any particular specifications are required for use of your company logo, please upload that information under the "Logo and Other &oPpan\ 0arNs secWion XnGer Whe ³5esponse $WWachPenW´ WaE. Preferred Logo Format: 300 x 225 px - .png, .eps, .jp preferred
Potential uses of company logo:
* Your Vendor Profile Page of TIPS website
* Potentially on TIPS website scroll bar for Top Performing Vendors * TIPS Quarterly eNewsletter sent to TIPS Members
* Co-branding Flyers and or email blasts to our TIPS Members (Permission and approval will be obtained before publ 8 5 Solicitation Deviation/Compliance
Does the vendor agree with the General Conditions Standard Terms and Conditions or Item Specifications listed in this proposal invitation? Yes
8 6 Solicitation Exceptions/Deviations Explanation
If the bidder intends to deviate from the General Conditions Standard Terms and Conditions or Item Specifications list this proposal invitation, all such deviations must be listed on this attribute, with complete and detailed conditions and information included or attached.
TIPS will consider any deviations in its proposal award decisions, and TIPS reserves the right to accept or reject any based upon any deviations indicated below or in any attachments or inclusions.
In the absence of any deviation entry on this attribute, the proposer assures TIPS of their full compliance with the Sta Terms and Conditions, Item Specifications, and all other information contained in this Solicitation.
No response
8 7 Agreement Deviation/Compliance
Does the vendor agree with the language in the Vendor Agreement? Yes
8 8 Agreement Exceptions/Deviations Explanation
If the proposing Vendor desires to deviate form the Vendor Agreement language, all such deviations must be listed o attribute, with complete and detailed conditions and information included. TIPS will consider any deviations in its prop award decisions, and TIPS reserves the right to accept or reject any proposal based upon any deviations indicated be In the absence of any deviation entry on this attribute, the proposer assures TIPS of their full compliance with the Ven Agreement.
No response
8 9 Felony Conviction Notice
7e[as (GXcaWion &oGe, 6ecWion ., 1oWiIicaWion oI &riPinal +isWor\, 6XEsecWion a
, sWaWes ³a person or EXsiness e
that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the c resXlWing in Whe conYicWion oI a Ielon\.´ 6XEsecWion
E
sWaWes ³a school GisWricW Pa\ WerPinaWe a conWracW ZiWh a person business entity if the district determines that the person or business entity failed to give notice as required by Subsec (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business e Ior serYices perIorPeG EeIore Whe WerPinaWion oI Whe conWracW.´ c
This section does not apply to a publicly held corpo
The person completing this proposal certifies that they are authorized to provide the answer to this question.
Select A., B. or C.
A. My firm is a publicly held corporation; therefore, this reporting requirement is not applicable.
OR B.My firm is not owned nor operated by anyone who has been convicted of a felony, OR C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony. (if you answe below, you are required to provide information in the next attribute.
B. Firm not owned nor operated by felon; per above
9 0 If you answered C. My Firm is owned or operated by a felon to the previous question, you are REQUIRED ANSWER THE FOLLOWING QUESTIONS.
If you answered C. My Firm is owned or operated by a felon to the previous question, you must provide the following information.
1. Name of Felon(s)
2. The named person's role in the firm, and
3. Details of Conviction(s).
No response
9 1 Required Confidentiality Claim Form
Required Confidentiality Claim Form
This completed form is required by TIPS. By submitting a response to this solicitation you agree to download from the ³$WWachPenWs´ secWion, coPpleWe accorGing Wo Whe insWrXcWions on Whe IorP, When XploaG Whe coPpleWeG IorP, ZiWh an\ conIiGenWial aWWachPenWs, iI applicaEle, Wo Whe ³5esponse $WWachPenWs´ secWion WiWleG ³&onIiGenWialiW\ )orP´ in orGer Wo proYiGe Wo 7IP6 Whe coPpleWeG IorP WiWleG, ³&21)ID(17I$LI7< &L$I0 )250´. THIS REQUIRED PROCESS IS THE O
WAY TO DEEM PROPOSAL DOCUMENTATION CONFIDENTIAL ANY OTHER CONFIDENTIAL DESIGNATION WILL BE DISREGARDED UNLESS THE DOCUMENT IS IDENTIFIED BY AND ATTACHED TO THE REQUIRED FORM. By comp this process, you provide us with the information we require to comply with the open record laws of the State of Texas they may apply to your proposal submission. If you do not provide the form with your proposal, an award will not be m your proposal is qualified for an award, until TIPS has an accurate, completed form from you.
Read the form carefully before completing and if you have any questions, email [email protected]. 9 2 Member Access to Vendor Proposal
Notwithstanding any other information provided in this solicitation or Vendor designation of certain documenta conIiGenWial or proprieWar\, 9enGor¶s accepWance oI Whis 7IP6 &onWracW consWiWXWes 9enGor¶s consenW Wo Whe Gisclo 9enGor¶s coPprehensiYe proposal, inclXGing an\ inIorPaWion GeePeG conIiGenWial or proprieWar\, to TIPS Member proposing Vendor agrees that TIPS shall not be responsible or liable for any use or distribution of informa documentation by TIPS Members or any other party. By submitting this proposal, Vendor certifies the foregoing. 9 3
Choice of Law clauses with TIPS Members
If the vendor is awarded a contract with TIPS under this solicitation, the vendor agrees to make any Choice of Law cla in any contract or agreement entered into between the awarded vendor and with a TIPS member entity to read as foll "Choice of law shall be the laws of the state where the customer resides" or words to that effect.
Agreed
9 4 Venue of dispute resolution with a TIPS Member
In the event of litigation or use of any dispute resolution model when resolving disputes with a TIPS member entity as result of a transaction between the vendor and TIPS or the TIPS member entity, the Venue for any litigation or other a upon model shall be in the state and county where the customer resides unless otherwise agreed by the parties at th the dispute resolution model is decided by the parties.
Agreed
9 5 Automatic renewal of contracts or agreements with TIPS or a TIPS member entity This clause DOES NOT prohibit multiyear contracts or agreements with TIPS member entities.
Because TIPS and TIPS members are governmental entities subject to laws that control appropriations of funds durin their fiscal years for contracts and agreements to provide goods and services, does the Vendor agree to limit any aut renewal clauses of a contract or agreement executed as a result of this TIPS solicitation award to not longer than "mo month" and at the TIPS contracted rate.
Agreed
9 6 Indemnity Limitation with TIPS Members
Texas and other states restrict by law or state Constitution the ability of a governmental entity to indemnify others. TIP requires that any contract entered into between a vendor and TIPS or a TIPS Member as a result of an award under Solicitation limit the requirement that the Customer indemnify the Vendor by either eliminating any such indemnity requirement clauses in any agreements, contracts or other binding documents OR by prefacing all indemnity clauses required of TIPS or the TIPS Member entity with the following: "To the extent permitted by the laws or the Constitution state where the customer resides, ".
Agreement is a required condition to award of a contract resulting from this Solicitation.
Agreed
9 7
Arbitration Clauses
Except for certain circumstances, TIPS forbids a mandatory arbitration clause in any contract or agreement entered i between the awarded vendor with TIPS or a TIPS member entity. Does the vendor agree to exclude any arbitration requirement in any contracts or agreement entered into between TIPS or a TIPS member entity through an awarded contract with TIPS?
Agreed
9 8 Required Vendor Sales Reporting
By responding to this Solicitation, you agree to report to TIPS all sales made under any awarded Agreement with TIPS. Vendor is required to report all sales under the TIPS contract to TIPS. If the TIPS Member entity requesting a p from the awarded Vendor requests the TIPS contract, Vendor must include the TIPS Contract number on any communications with the TIPS Member entity. If awarded, you will be provided access to the Vendor Portal. To report login Wo Whe 7IP6 9enGor PorWal anG clicN on Whe P2¶s anG Pa\PenWs WaE. Pages oI Whe Vendor Portal User Guide w walk you through the process of reporting sales to TIPS. Please refer to the TIPS $ccoXnWing )$4¶s for more informa about reporting sales and if you have further questions, contact the Accounting Team at [email protected]. T Vendor or vendor assigned dealers are responsible for keeping record of all sales that go through the TIPS Agreeme submitting same to TIPS.
9 9 Upload of Current W-9 Required
Please note that you are required by TIPS to upload a current W-9 Internal Revenue Service (IRS) Tax Form for your entity. This form will be utilized by TIPS to properly identify your entity. 1 0
0 CERTIFICATION REGARDING BOYCOTTING CERTAIN ENERGY COMPANIES (Texas law as of Septembe 2021)
By submitting a proposal to this Solicitation, you certify that you agree, when it is applicable, to the follow required by Texas law as of September 1, 2021:
If (a) company is not a sole proprietorship; (b) company has ten (10) or more full-time employees; and (c) this contrac a value of $100,000 or more that is to be paid wholly or partly from public funds, the following certification shall apply oWherZise, Whis cerWiIicaWion is noW reTXireG. PXrsXanW Wo 7e[. *oY¶W &oGe &h. oI 6% th session), the compa
hereby certifies and verifies that the company, or any wholly owned subsidiary, majority-owned subsidiary, parent com or affiliate of these entities or business associations, if any, does not boycott energy companies and will not boycott e coPpanies GXring Whe WerP oI Whe conWracW. )or pXrposes oI Whis conWracW, Whe WerP ³coPpan\´ shall Pean an organi]a association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability coPpan\, WhaW e[isWs Wo PaNe a proIiW. 7he WerP ³Eo\coWW energ\ coPpan\´ shall Pean ³ZiWhoXW an orGinar\ EXsiness purpose, refusing to deal with, terminating business activities with, or otherwise taking any action intended to penalize economic harm on, or limit commercial relations with a company because the company (a) engages in the exploration production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pled meet environmental standards beyond applicable federal and state law, or (b) does business with a company describ paragraph
a
.´ See 7e[. *oY¶W &oGe 809.001(1).
1 0
1 CERTIFICATION PROHIBITING DISCRIMINATION AGAINST FIREARM AND AMMUNITION INDUSTRIES (T law as of September 1, 2021)
By submitting a proposal to this Solicitation, you certify that you agree, when it is applicable, to the follow required by Texas law as of September 1, 2021:
If (a) company is not a sole proprietorship; (b) company has at least ten (10) full-time employees; (c) this contract has YalXe oI aW leasW , WhaW is paiG Zholl\ or parWl\ IroP pXElic IXnGs
G
Whe conWracW is noW e[cepWeG XnGer 7e[. *
Code 2274.003 of SB 19 (87th leg.); and (e) governmental entity has determined that company is not a sole-source provider or governmental entity has not received any bids from a company that is able to provide this written verificat Whe IolloZing cerWiIicaWion shall appl\
oWherZise, Whis cerWiIicaWion is noW reTXireG. PXrsXanW Wo 7e[. *oY¶W &oGe &h. SB 19 (87th session), the company hereby certifies and verifies that the company, or association, corporation, partne joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned sub majority-owned subsidiary parent company, or affiliate of these entities or associations, that exists to make a profit, do have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association a not discriminate during the term of this contract against a firearm entity or firearm trade association. For purposes of conWracW, ³GiscriPinaWe againsW a IirearP enWiW\ or IirearP WraGe associaWion´ shall Pean, ZiWh respecW Wo Whe enWiW\ or associaWion, Wo
³
reIXse Wo engage in Whe WraGe oI an\ gooGs or serYices ZiWh Whe enWiW\ or associaWion EaseG solel\ status as a firearm entity or firearm trade association; (2) refrain from continuing an existing business relationship wit entity or association based solely on its status as a firearm entity or firearm trade association; or (3) terminate an exis business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association. See 7e[. *oY¶W &oGe .
oI 6%
. ³DiscriPinaWion againsW a IirearP enWiW\ or IirearP WraGe associaWion´ Goes noW inclXGe
³
Whe esWaElisheG policies oI a PerchanW, reWail seller, or plaWIorP WhaW resWricW or proh lisWing or selling oI aPPXniWion, IirearPs, or IirearP accessories anG
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goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an ex business relationship to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory ag or for any traditional business reason that is specific to the customer or potential customer and not based solely on a enWiW\¶s or associaWion¶s sWaWXs as a IirearP enWiW\ or IirearP WraGe associaWion.´ See 7e[. *oY¶W &oGe 2274.001(3) o
19. 1
0 2
CERTIFICATION REGARDING CERTAIN FOREIGN-OWNED COMPANIES IN CONNECTION WITH CRITICA INFRASTRUCTURE (Texas law as of September 1, 2021)
By submitting a proposal to this Solicitation, you certify that you agree to the following required by Texas as of September 1, 2021:
Proposing Company is prohibited from entering into a contract or other agreement relating to critical infrastructure th would grant to the company direct or remote access to or control of critical infrastructure in this state, excluding acces specifically allowed by the Proposing Company for product warranty and support purposes. Company, certifies that n it nor its parent company nor any affiliate of company or its parent company, is (1) owned by or the majority of stock o other ownership interest of the company is held or controlled by individuals who are citizens of China, Iran, North Kor Russia, or a designated country; (2) a company or other entity, including governmental entity, that is owned or contro citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a designated country; or heaGTXarWereG in &hina, Iran, 1orWh .orea, 5Xssia, or a GesignaWeG coXnWr\. )or pXrposes oI Whis conWracW, ³criWical inIrasWrXcWXre´ Peans ³a coPPXnicaWion inIrasWrXcWXre s\sWeP, c\EersecXriW\ s\sWeP, elecWric griG, ha]arGoXs ZasWe WreaWPenW s\sWeP, or ZaWer WreaWPenW IaciliW\.´ See 7e[. *oY¶W &oGe 2274.0101(2) of SB 1226 (87th leg.). The comp verifies and certifies that company will not grant direct or remote access to or control of critical infrastructure, except f product warranty and support purposes, to prohibited individuals, companies, or entities, including governmental enti owned, controlled, or headquartered in China, Iran, North Korea, Russia, or a designated country, as determined by t Governor.
1 0
3 Acknowledgement
By submitting this proposal, Vendor certifies that it has read, examined, and understands all portions of this solic including but not limited to all attribute questions, attachments, solicitation documents, bid notes, and the V Agreement(s). Vendor certifies that, if found to be necessary by the proposing vendor, vendor has sought the ad counsel in understanding all portions of the solicitation.
REFERENCES
Please provide three (3) references
from three different entities,
preferably from school districts or
other governmental entities who
have used your services within
the last three years. Additional
references may be required. DO
NOT INCLUDE TIPS EMPLOYEES AS A
REFERENCE.
Verify your references emails are
deliverable and that they agree to
provide a reference. Failure to do
this may delay the evaluation
process.
You may provide more than three (3) references.
Entity Name Contact Person VALID EMAIL IS REQUIRED Phone NM State Police Dennis Gold [email protected] 505-629-5348 Bernalillo County Sheriffs Office Ray Perea [email protected] 505-659-9343 Navajo Nation Martin Page [email protected] 928-637-5891 TIPS RFP 220304 Transportation Vehicles
1599
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1601
All Factory Warranties as provided by each Manufacturer. Exact factory warranty will be provided with quote.
1602
Consultant Agreement
Murrieta Form 04/10
AGREEMENT BETWEEN THE CITY OF MURRIETA
AND
AEP-CALIFORNIA, LLC
This Agreement (“Agreement”), made this 15TH day of December, 2020, by and between the CITY OF MURRIETA, a Municipal Corporation, duly organized and existing under and by virtue of the laws of the State of California ("CITY"), and AEP-CALIFORNIA, a California limited liability company ("CONSULTANT") with reference to the following facts which are acknowledged by each party as true and correct:
RECITALS
A. CITY is a general law city, formed and existing pursuant to the provisions of the California Government Code.
B. CITY is authorized to enter into consultant agreements under the provisions of California Government Code section 53060.
C. CITY desires or is in need of emergency vehicle upfitting and vehicle electrical repair services.
D. CONSULTANT has special knowledge, experience and facilities for accomplishing the above services.
E. CITY now desires to retain CONSULTANT to accomplish the above services, and CONSULTANT is willing to be so retained pursuant to the terms and conditions of this Agreement.
AGREEMENT
NOW, THEREFORE, it is agreed by and between the parties as follows:
OPERATIVE PROVISIONS
1. RESPONSIBILITIES OF CONSULTANT
1.1 CONSULTANT shall undertake to carry on the scope of services as listed in the attached Scope of Services (refer to Exhibit “A”), which is attached to and made a part of this Agreement. To the extent the provisions of Exhibit “A” are ambiguous in relation to the provisions of this Agreement, inconsistent with the provisions of this Agreement, or expand upon the provisions of this Agreement, the provisions of this Agreement shall take precedence and the provisions of Exhibit “A” shall not apply. These duties may be adjusted from time to time as agreed upon in writing by CONSULTANT and CITY. Any additional services authorized by CITY shall be subject to all terms and conditions of this Agreement, except as modified in writing in accordance with Section 24.
1.2 Representations. CONSULTANT will perform the services set out in this Agreement, as contemplated herein, in an efficient, timely, and professional manner, and in accordance with generally accepted standards for performing similar services. It is understood that CITY, in entering into this Agreement, is relying on CONSULTANT’s representations for quality and professional work performed in a timely manner, and CONSULTANT shall perform in accordance with those representations and standards.
DocuSign Envelope ID: B22E81DA-D71A-4856-B97B-517C1ACBAAE8 1603
2 1.3 Monthly Written Reports. The sales manager of CONSULTANT shall prepare and submit to the designated CITY representative a monthly written report specifying the activities of CONSULTANT pursuant to this Agreement. CONSULTANT shall prepare the monthly written report in a format acceptable to the CITY. CONSULTANT shall submit the monthly written report to the CITY by the second Friday of each month.
2. ADMINISTRATION OF AGREEMENT
2.1 CITY appoints its City Manager, or his designee, to administer CITY’s rights under this Agreement, and to review the work performed by CONSULTANT pursuant to the scope of services.
2.2 CONSULTANT shall keep the City Manager, CITY’s representative, or his designee or designees, fully informed as to the progress of the work and shall submit to CITY such oral and written reports as CITY may specify.
2.3 This Agreement shall be administered on behalf of the parties hereto, and any notice desired or required to be sent to a party hereunder shall be addressed, as follows:
For CITY: Kim Summers
Address: City of Murrieta
One Town Square
24601 Jefferson Avenue
Murrieta, CA 92562
Phone: (951) 461-6010
Facsimile: (951) 461-6430
For CONSULTANT: Adam Serr
CONSULTANT: AEP-California, LLC
Address: 10729 Wheatlands Avenue, Ste C
Santee, CA 92071
Phone: (619) 596-1925
Facsimile: (619) 596-1909
3. TERM
3.1 The term of this Agreement shall be from December 21, 2020 until December 20, 2022. The Agreement may be renewed for up to three (3) additional periods of one (1) year each based on satisfactory performance of the services called for in this Agreement, at the discretion of the City Manager, with at least (30) days’ written notice prior to the expiration of the initial term or any subsequent annual renewal.
3.2 Time is of the essence for this Agreement and each provision of this Agreement, unless otherwise specified in this Agreement.
4. PAYMENT TO CONSULTANT
4.1 Consideration. In consideration of the services to be performed by CONSULTANT for the CITY as set forth in Section 1, the CITY agrees to pay CONSULTANT on a task order DocuSign Envelope ID: B22E81DA-D71A-4856-B97B-517C1ACBAAE8 1604
3 basis at the rates identified in CONSULTANT’s proposal as set forth in Exhibit “B” attached hereto and incorporated herein. To the extent the provisions of Exhibit “B” are ambiguous in relation to the provisions of this Agreement, inconsistent with the provisions of this Agreement, or expand upon the provisions of this Agreement, the provisions of this Agreement shall take precedence and the provisions of Exhibit “B” shall not apply. Said payment shall be made to CONSULTANT pursuant to section 4.3 herein based upon an invoice provided by CONSULTANT to CITY no later than the fifth (5th) day of each month. CITY shall pay all invoices in arrears and shall in no event be required to pay for any services provided by CONSULTANT in advance. CONSULTANT acknowledges, however, that it is one of two (2) consultants providing the services called for by this Agreement and that no one consultant is guaranteed any particular amount of work.
4.2 Additional Services. If CITY desires any additional services (“Additional Services”), CONSULTANT may, upon written request by the CITY, furnish a proposal including an itemized statement of the estimated cost of the Additional Services thereof, and the CITY may modify or alter the proposal, or may reject the proposal in its entirety, at its sole discretion, or may direct the submission of a new proposal which may be accepted, altered or rejected. Upon the written approval of any Additional Services including costs by CONSULTANT and CITY, CONSULTANT shall perform the Additional Services and CITY will pay to CONSULTANT the cost of the Additional Services as agreed in writing. All money due for Additional Services shall be supported by a detailed statement of CONSULTANT showing the basis of said claims, and certified by proper officers of CONSULTANT.
4.3 Payments. Payment of CONSULTANT’s fee shall be made in accordance with CITY’s normal schedule for issuance of checks. CONSULTANT agrees and acknowledges that it is CONSULTANT’s sole responsibility to report as income all compensation received from CITY, and to make the requisite tax filings and payments to the appropriate federal, state and local tax authorities.
5. STATUS OF CONSULTANT
5.1 Independent Contractor. It is understood and agreed that CITY is interested only in the results obtained from service hereunder and that CONSULTANT shall perform as an independent contractor with sole control of the manner and means of performing the services required under this Agreement. CONSULTANT shall complete this Agreement according to its own methods of work which shall be in the exclusive charge and control of CONSULTANT and which shall not be subject to control or supervision by the CITY, except as to the results of the work. CONSULTANT is, for all purposes arising out of this Agreement, an independent contractor, and neither CONSULTANT, nor its employees, agents and representatives shall be deemed an employee of the CITY for any purpose.
5.2 Employee Benefits. CONSULTANT shall be responsible for all salaries, payments, insurance and benefits for all of its officers, agents, representatives and employees in performing services pursuant to this Agreement. It is expressly understood and agreed that CONSULTANT and its employees, agents, and representatives shall in no event be entitled to any CITY benefits to which CITY employees are entitled, including, but not limited to, overtime, retirement benefits, insurance, vacation, worker's compensation, sick or injury leave or other benefits.
5.3 Workers' Compensation Insurance. CONSULTANT agrees to procure and maintain in full force and effect Workers' Compensation Insurance covering its employees and agents while these persons are participating in the activities hereunder, as provided in Section DocuSign Envelope ID: B22E81DA-D71A-4856-B97B-517C1ACBAAE8 1605
4 6.1.2 of this Agreement.
5.4 Prevailing Wages. Pursuant to the provisions of section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Agreement, from the Director of the Department of Industrial Relations. These rates are on file with the City Clerk. Copies may be obtained at cost at the City Clerk's office. CONSULTANT shall post a copy of such rates at their office and shall pay the adopted prevailing wage rates as a minimum. If applicable, CONSULTANT shall comply with the provisions of sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code and any other applicable laws.
Pursuant to the provisions of section 1775 of the Labor Code, CONSULTANT shall forfeit to CITY, as a penalty, the sum of fifty dollars ($50.00) for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any sub-consultant under him, in violation of the provisions of this Agreement.
6. INSURANCE
CONSULTANT shall not begin the services under this Agreement until it has: (a) obtained, and upon the CITY's request, provided to the CITY, insurance certificates reflecting evidence of all insurance, including a copy of the Declarations and Endorsement Page as required in this Section 6; however, CITY reserves the right to request, and CONSULTANT shall submit, complete copies of any policy upon reasonable request by CITY; (b) obtained CITY approval of each company or companies as required by Section 6; and (c) confirmed that all policies contain the specific provisions required in Section 6.
6.1 Types of Insurance. At all times during the term of this Agreement, CONSULTANT shall maintain insurance coverage as follows:
6.1.1 Commercial General Liability. Commercial General Liability (CGL) Insurance written on an occurrence basis to protect CONSULTANT and CITY against liability or claims of liability which may arise out of this Agreement in the amount of Two Million Dollars ($2,000,000) per occurrence and subject to an annual aggregate of Four Million Dollars ($4,000,000). There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37).
6.1.2 Workers' Compensation. For all of CONSULTANT’s employees who are subject to this Agreement and to the extent required by applicable state or federal law, CONSULTANT shall keep in full force and effect a Workers' Compensation policy. That policy shall provide employers' liability coverage as required by applicable state and/or federal Workers’ Compensation laws, and CONSULTANT shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives. In the event a claim under the provisions of the California Workers' Compensation Act is filed against CITY by a bona fide employee of CONSULTANT participating under this Agreement, CONSULTANT agrees to defend and indemnify the CITY from such claim.
DocuSign Envelope ID: B22E81DA-D71A-4856-B97B-517C1ACBAAE8 1606
5 6.1.3 Professional Liability. For all of CONSULTANT’s employees who are subject to this Agreement, CONSULTANT shall keep in full force and effect Professional Liability coverage for professional liability with a limit of Two Million Dollars ($2,000,000) per claim and Four Million Dollars ($4,000,000) annual aggregate. CONSULTANT shall ensure both that: (1) the policy retroactive date is on or before the date of commencement of services under this Agreement; and (2) the policy will be maintained in force for a period of four years after termination of this Agreement or substantial completion of services under this Agreement, whichever occurs last. CONSULTANT agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the CITY's exposure to loss.
6.1.4 Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.
6.2 Insurer Requirements. All insurance required by express provision of this Agreement shall be carried only by responsible insurance companies that are rated “A-” and “V” or better by the A.M. Best Key Rating Guide, and are licensed to do business in the State of California. CITY will accept insurance provided by non-admitted “surplus lines” carriers only if the carrier is authorized to do business in the State of California.
6.3 Deductibles. All deductibles on any policy shall be the responsibility of CONSULTANT and shall be disclosed to CITY at the time the evidence of insurance is provided.
6.4 Specific Provisions Required. Each policy required under this Section 6 shall expressly provide, and an endorsement shall be submitted to CITY, that: (a) the policies are primary and non-contributory to any insurance that may be carried by CITY; and (b) CITY is entitled to thirty (30) days’ prior written notice (10 days for cancellation due to non-payment of premium) of cancellation, material reduction, or non-renewal of the policy or policies. Additionally, the CGL policy shall expressly provide, and an endorsement shall be submitted to CITY, that the City of Murrieta and its respective officers and employees are additional insureds under the policy.
6.5 Indemnity Not Limited by Insurance. CONSULTANT’s liabilities, including, but not limited to, CONSULTANT’s indemnity and defense obligations under this Agreement, shall not be deemed limited in any way to the insurance coverage required herein. Maintenance of specified insurance coverage is a material element of this Agreement, and CONSULTANT’s failure to maintain or renew coverage or to provide evidence of renewal during the term of this Agreement may be treated as a material breach of contract by CITY.
6.6 Special Risks or Circumstances: CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
7. AUDIT AND INSPECTION OF RECORDS
At any time during CONSULTANT’s normal business hours and as often as CITY may deem necessary, and upon reasonable notice, CONSULTANT shall make available to CITY, or DocuSign Envelope ID: B22E81DA-D71A-4856-B97B-517C1ACBAAE8 1607
6 any of its duly authorized representatives, for examination, audit, excerpt, copying or transcribing, all data, records, investigation reports and all other materials respecting matters covered by this Agreement. CONSULTANT will permit CITY to audit and to make audits of all invoices, materials, payrolls, records of personnel and other data related to all matters covered by this Agreement.
All material referenced in this Section, including all pertinent cost accounting, financial records, and proprietary data, must be kept and maintained by CONSULTANT for a period of at least four (4) years, or for the period required by law, whichever is greater, after completion of CONSULTANT’s performance hereunder, unless CITY’s written permission is given to dispose of same prior to that time.
8. CONFIDENTIALITY AND USE OF INFORMATION
8.1 Except as otherwise provided by law, all reports, communications, documents and information obtained or prepared by CONSULTANT respecting matters covered by this Agreement shall not be published without prior written consent of City Manager or his designees, nor shall CONSULTANT issue any news releases or publish information relating to its services hereunder without the prior written consent of the City Manager. CONSULTANT shall hold in trust for the CITY, and shall not disclose to any person, any confidential information. Confidential information is information which is related to the CITY's research, development, trade secrets and business affairs, but does not include information which is generally known or easily ascertainable by nonparties through available public documentation.
8.2 CONSULTANT shall advise CITY of any and all materials used, or recommended for use, by CONSULTANT to achieve the project goals that are subject to any copyright restrictions or requirements. In the event CONSULTANT shall fail to so advise CITY and, as a result of the use of any programs or materials developed by CONSULTANT under this Agreement, CITY should be found in violation of any copyright restrictions or requirements, CONSULTANT agrees to indemnify and hold harmless CITY against any action or claim brought by the copyright holder.
8.3 Ownership of Records. All records created by the CONSULTANT shall become the property of the CITY and shall be subject to state law and CITY policies governing privacy and access to files. The CITY shall have access to and the right to examine all books, documents, papers and records of the CONSULTANT involving transactions and work related to this Agreement. The CONSULTANT shall retain all copies of records for a period of five (5) years from the date of final payment.
9. NOTICE
All notices or demands to be given under this Agreement by either party to the other shall be in writing and given either by: (a) personal service, (b) by U.S. Mail, mailed either by certified mail, return receipt requested, with postage prepaid and addressed to the party to whom the notice is directed, or (c) via facsimile transmission (with proof of confirmation by sender). Service shall be considered given when received if personally served or, if mailed, two days after deposit in the United States Mail by certified mail, return receipt requested. The address to which notices or demands may be given by either party may be changed by written notice given in accordance with the notice provisions of this section. At the date of this Agreement, the addresses of the parties are as set forth in Section 2 above.
DocuSign Envelope ID: B22E81DA-D71A-4856-B97B-517C1ACBAAE8 1608
7 10. TERMINATION FOR CAUSE
10.1 CITY may terminate this Agreement upon giving of written notice of intention to terminate for cause. Cause shall include: (a) a material violation of any of the covenants, agreements, or stipulations of this Agreement by CONSULTANT, (b) CONSULTANT, through any cause, failing to fulfill in a timely and proper manner its obligations under this Agreement, (c) any act by CONSULTANT exposing CITY to liability to others for personal injury or property damage, or (d) if CONSULTANT is adjudged bankrupt, CONSULTANT makes a general assignment for the benefit of creditors, or a receiver is appointed on account of CONSULTANT’s insolvency.
Written notice by CITY of termination for cause shall contain the reasons for such intention to terminate and shall specify the effective date thereof. Unless prior to the effective date of the termination for cause the condition or violation shall cease, or satisfactory arrangements for the correction thereof be made, this Agreement shall cease and terminate on the effective date specified in the written notice by CITY.
10.2 In the event of such termination, CONSULTANT shall be paid the reasonable value of satisfactory services rendered up to the date of receipt of the notice of termination in accordance with this Agreement, less any payments theretofore made, as determined by CITY, not to exceed the amount payable herein, and CONSULTANT expressly waives any and all claims for damages or compensation arising under this Agreement in the event of such termination, except as set forth herein.
11. TERMINATION FOR CONVENIENCE OF CITY
11.1 CITY may terminate this Agreement at any time and for any reason by giving written notice to CONSULTANT of such termination, and specifying the effective date thereof, at least fifteen (15) days prior to the effective date.
11.2 If the Agreement is terminated as provided in this Section, CONSULTANT shall be entitled to receive compensation for any satisfactory work completed up to the receipt by CONSULTANT of notice of termination, less any payments theretofore made and not to exceed the amount payable herein, and for satisfactory work completed between the receipt of notice of termination and the effective date of termination pursuant to a specific request by CITY for the performance of such work.
12. PERFORMANCE AFTER TERMINATION
Upon termination of this Agreement as provided herein, CONSULTANT shall, within such reasonable time period as may be directed by City Manager, complete those items of work which are in various stages of completion and which City Manager determines are necessary to be completed by CONSULTANT to allow the project to be completed in a timely, logical, and orderly manner. Upon termination, all finished or unfinished documents, data, studies, surveys, drawings, models, photographs, reports, and other materials prepared by CONSULTANT shall be delivered to the City Manager, upon his request, as property of CITY.
13. DEFENSE AND INDEMNIFICATION
13.1 CONSULTANT shall, to the fullest extent permitted by law, hold harmless, protect, defend (with attorneys approved by CITY) and indemnify the CITY, its council, and each member thereof, its officers, agents, employees, representatives, and their successors and assigns, from and against any and all losses, liabilities, claims, suit damage, expenses and costs including DocuSign Envelope ID: B22E81DA-D71A-4856-B97B-517C1ACBAAE8 1609
8 reasonable attorney's fees and costs, and expert costs and investigation expenses (“Claims”), which arise out of or are in any way connected to the performance under this Agreement or any negligent or wrongful act or omission by CONSULTANT, its officers, employees, representatives, subcontractors, or agents regardless of whether or not such claim, loss or liability is caused in part by a party indemnified hereunder. CONSULTANT shall have no obligation, however, to defend or indemnify CITY if it is determined by a court of competent jurisdiction that such Claim was caused by the sole negligence or willful misconduct of CITY.
13.2 General Indemnity Provisions. This indemnity is in addition to any other rights or remedies which CITY may have under the law or this Agreement. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, CITY may, at its sole discretion, reserve, retain or apply any monies due to CONSULTANT under this Agreement for the purpose of resolving such claims; provided however, that CITY may release such funds if CONSULTANT provides CITY with reasonable assurances of protection of the CITY's interest.
The CITY shall, in its sole discretion determine whether such assurances are reasonable.
CONSULTANT agrees that its duty to defend the indemnities arises upon an allegation of liability based upon the performance of services under this Agreement by CONSULTANT, its officers, agents, representatives, employees, sub-consultants, or anyone for whom CONSULTANT is liable and that an adjudication of CONSULTANT's liability is not a condition precedent to CONSULTANT's duty to defend.
14. CONFLICT OF INTEREST
14.1 CONSULTANT shall be bound by the requirements of the FPPC (Fair Political Practice Commission) and state law with regard to disclosure of financial interests and prohibited conflicts of interest.
14.2 Prior to execution of this Agreement, CONSULTANT shall disclose in writing to CITY any and all compensation, actual or potential, which CONSULTANT may receive in any form from a party other than CITY as a result of performance of this Agreement by CONSULTANT.
If CONSULTANT becomes aware of the potential for such compensation subsequent to the execution of this Agreement, CONSULTANT shall disclose such compensation within three (3) working days of becoming aware of the potential for such compensation.
14.3 Prior to or concurrent with making any recommendation of any products or service for purchase by the CITY, CONSULTANT shall disclose any financial interest that CONSULTANT may have in any manufacturer or provider of the recommended products or services. The term “financial interest” includes, but is not limited to, employment (current or prospective) or ownership interest of any kind and degree.
14.4 CONSULTANT shall not conduct business for third parties which may be in conflict with CONSULTANT’s responsibilities under this Agreement. CONSULTANT may not solicit any business during the term of this Agreement which conflicts with its responsibilities under this Agreement. CONSULTANT shall provide no services for any private client within the corporate boundaries or sphere of influence of CITY during the period of this Agreement which may constitute a conflict of interest.
15. ASSIGNMENT
No portion of this Agreement or any of the work to be performed hereunder may be DocuSign Envelope ID: B22E81DA-D71A-4856-B97B-517C1ACBAAE8 1610
9 assigned or delegated (including hiring and retaining use of any other person or entity for any purpose, except for those certain subconsultants specifically included in the attached “Scope of Services”) by CONSULTANT without the express written consent of CITY, nor may any interest in this Agreement be transferred (whether by assignment or novation) by CONSULTANT without the express written consent of CITY, and without such consent all services hereunder are to be performed by CONSULTANT, its officers, agents and employees. However, claims for money due or to become due to CONSULTANT from CITY under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of such assignment or transfer shall be furnished promptly to CITY. Any assignment requiring approval may not be further assigned without CITY approval.
16. SURVIVAL
CONSULTANT’s representations, insurance and indemnity obligations, and performance obligations post-termination shall survive termination of this Agreement.
17. COMPLIANCE WITH APPLICABLE LAWS
CONSULTANT agrees to comply with all federal, state and local laws, rules, regulations and ordinances that are now or may in the future become applicable to CONSULTANT, CONSULTANT’s business, equipment and personnel engaged in activities covered by this Agreement or arising out of the performance of such activities.
18. PERMITS/LICENSES
CONSULTANT and all of CONSULTANT’s employees or agents shall secure and maintain in force such permits and licenses as are required by law in connection with the furnishing of services pursuant to this Agreement.
19. NONDISCRIMINATION IN EMPLOYMENT
CONSULTANT agrees that it will not engage in unlawful discrimination in employment and shall comply with all applicable laws and regulations of CITY and/or all other relevant government agencies, including, but not limited to, the California Department of Fair Employment and Housing and the Federal Equal Employment Opportunity Commission. Also, CONSULTANT certifies and agrees that all persons employed by CONSULTANT, its affiliates, subsidiaries and related entities, if any, will be treated equally by CONSULTANT, without unlawful discrimination based upon creed, sex, race, national origin, or any other classification prohibited by state or federal law.
If CITY finds that any of the provisions of this Section have been violated, such violation shall constitute a material breach of this Agreement, upon which CITY may determine to cancel, terminate, or suspend this Agreement. While CITY reserves the right to determine independently that the anti-discrimination provisions of the Agreement have been violated, in addition, a determination by the California Fair Employment Practices Commission or California Department of Fair Employment and Housing, or successor agency, or the Federal Equal Employment Opportunity Commission, or successor agency, that CONSULTANT has violated state or federal anti-discrimination laws relative to this Agreement shall constitute a finding by CITY that CONSULTANT has violated the anti-discrimination provisions of this Agreement.
20. NON-WAIVER
The failure of CITY or CONSULTANT to seek redress for violation of, or to insist upon, the DocuSign Envelope ID: B22E81DA-D71A-4856-B97B-517C1ACBAAE8 1611
10 strict performance of any term or condition of this Agreement shall not be deemed a waiver by that party of such term or condition, or prevent a subsequent similar act from again constituting a violation of such term or condition. Payment to CONSULTANT of compensation under this Agreement shall not be deemed to waive CITY’s rights or CONSULTANT’s rights contained in this Agreement.
21. SEVERABILITY
If any term, condition or provision of this Agreement is held by a court of competent jurisdiction to be unenforceable, invalid, or void, the remaining provisions will nevertheless continue in full force and effect and shall not be affected, impaired or invalidated in any way.
22. DISPUTES
In the event that any action is brought by either party to construe this Agreement or enforce any of its terms, the prevailing party shall be entitled to recover its reasonable attorneys’ fees and costs incurred, whether or not the matter proceeds to judgment.
23. REMEDIES
The rights and remedies of the CITY provided in this Agreement are not intended to be exclusive, and are in addition to any other rights and remedies permitted by law.
24. ENTIRE AGREEMENT/AMENDMENT
This Agreement and any exhibits attached hereto constitute the entire agreement between the parties and supersede any prior or contemporaneous understanding or agreement with respect to the services contemplated, and may be amended only by a written amendment executed by both parties to the Agreement.
25. GOVERNING LAW/VENUE
The terms and conditions of this Agreement shall be governed by the laws of the State of California. Any action or proceeding brought by any party against any other party arising out of or related to this Agreement shall be brought exclusively in Riverside County.
26. BINDING AGREEMENT
This Agreement is intended to be binding on the parties and their respective successors and assigns.
27. NUMBER
The plural shall include the singular, and the singular shall include the plural and neuter wherever the context so indicates or requires.
28. WARRANTY OF AUTHORITY
Each of the parties signing this Agreement warrants to the other that it has the full authority of the entity on behalf of which its signature is made.
DocuSign Envelope ID: B22E81DA-D71A-4856-B97B-517C1ACBAAE8 1612
11 29. COUNTERPARTS
This Agreement may be executed in counterparts, all of which taken together will be considered one original document.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF MURRIETA AEP – CALIFORNIA, LLC
_____________________________
Gene Wunderlich, Mayor _____________________________
Adam Serr, Director of Sales
Attest:
_____________________________
Name/title of signatory [if necessary]
_____________________________
Stephanie D. Smith, MMC, City Clerk
_____________________________
Signature
Approved as to Form:
_____________________________
Leslie E. Devaney, City Attorney
DocuSign Envelope ID: B22E81DA-D71A-4856-B97B-517C1ACBAAE8 Adam Serr
Director of Sales
1613
12 EXHIBIT A
Scope of Services
PROJECT GOALS
This Agreement will encompass the installation and/or removal of emergency equipment (lighting, radio, etc.), and vehicle electrical maintenance and service on its police fleet of vehicles in accordance with all manufacturers' requirements. This agreement will also include maintenance, repair and service not covered by manufacturer warranty.
Currently, there are approximately 147 vehicles owned and operated by the City of Murrieta Police Department that are offered as the base for this contract. This fleet will fluctuate in size throughout the term of this Agreement. CONSULTANT must be capable of completing service and repairs on all types of vehicles. CONSULTANT may utilize subcontractors, but will assume responsibility for subcontractors' work.
SCOPE OF WORK
Coordination of Activities
CONSULTANT must coordinate all activities under this Agreement with CITY Police Department staff.
Prior to repair or replacement of any equipment or parts, the CONSULTANT shall provide a written estimate stating what work is to be done, parts that will be required, time required and the cost for doing the work. A representative from the CITY must approve the work and related costs prior to the commencement of work.
Location of Work
When work is performed at the CONSULTANT'S site, the vehicles shall be stored in a secure area at the CONSULTANT'S site with precautions taken to protect the vehicles from vandalism, theft, or damage.
Delivery Process
For work that must be done at the CONSULTANT'S site, CITY will schedule and deliver vehicles for services when possible; however, if a staff member cannot take the vehicle to the CONSULTANT'S site, or a vehicle cannot be driven because of needed repair, the CONSULTANT may be required to pick up the vehicle. If the vehicle is inoperable, a tow truck or other conveyance vehicle will be utilized at the CITY's expense.
Acceptance of Completed Work
The CITY will determine if the service work that is done is acceptable. If the work does not meet their requirements, CONSULTANT must take whatever remedial action is necessary to meet the requirements. All remedial work shall be done at CONSULTANTS expense.
Promised Delivery Date
CONSULTANT must provide CITY with a promised delivery date for each vehicle or group of vehicles delivered to the CONSULTANT for work. Failure to deliver the vehicle or vehicles by the promised delivery date will result in Liquidated Damages of $50 per day per vehicle for each day the vehicle or vehicles are delivered beyond the promised date. Liquidated damages are payable by CONSULTANT to the CITY.
Warranties
Products and services furnished to CITY under this Agreement shall be covered by the most favorable commercial warranties the supplier or manufacturer gives to any customer for the same or DocuSign Envelope ID: B22E81DA-D71A-4856-B97B-517C1ACBAAE8 1614
13 substantially similar products, and the rights and remedies so provided are in addition to, and do not limit, any rights afforded to CITY by any other article in the Agreement and any subsequent agreement. Such warranties shall be effective upon acceptance of the products and services by the CITY Fleet Representative(s).
Specifically,
All parts, equipment, and other materials and workmanship furnished by the CONSULTANT shall include the manufacturer's warranty for replacement. CONSULTANT agrees to guarantee all work performed.
CONSULTANT further agrees to replace all components which fail or do not perform according to the manufacturer's specifications during the warranty period. CONSULTANT agrees to redo all work which fails or causes a failure or does not perform according to the CITY's specifications during the warranty period, at no cost to the CITY.
Costs
CONSULTANT will provide on-call vehicle repair/maintenance and equipment upfitting service. Pricing is in accordance with pricing provided in the CONSULTANT’S response to the CITY’s “Request for Proposal”, and attached to this Agreement as Exhibit “B”. In-shop labor rate is $70.00 (US) and onsite labor rate is $105.00 (US) per hour.
Service Technicians
It is the expectation of the CITY that the technicians servicing our fleet of vehicles are all ASE certified and anyone who works on police vehicles carries all proper certification. CONSULTANT is to maintain a highly qualified staff of Emergency Vehicle Technicians (EVT), certified with the EVT Certification Commission, with a minimum of L-1 certification; and Qualified Vehicle Modifiers (QVM) for Ford Motor Company and Dodge Vehicle Company certified mechanics. CONSULTANT will conduct via independent firm, certified drug testing of staff and reasonable background checks on employees to exclude obvious security breaches and conflicts of interest.
Environmental Sustainability
CONSULTANT is responsible for proper disposal of all used fluids, filters, batteries and tires and any components removed from CITY vehicles. The CITY requires all parts removed to affect a repair must be returned to the CITY upon delivery or pickup of the vehicle. At that time, an authorized CITY employee will elect to retain the old part or return the part for proper disposal.
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14 EXHIBIT B
DocuSign Envelope ID: B22E81DA-D71A-4856-B97B-517C1ACBAAE8 1616
Jan 26, 2024 1
Jan 26, 2024
Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol Utility MUR11102 PT NET30
QTE0037088
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California, 92562
Year Make Model Color
2023/24 Ford Utility
State Contract #
NA
Tax
Agency Contact: Lt Don Weller
***Siren/ Lightbar Package***
1.00 LBAR03993 SoundOff mPower 55" Lightbar, R/B/W Front, R/B/A Rear, 20+ P
/ EMPLB00V9R-2EC 2,673.1700 Y 2,673.17
- EMPLB00ZLR-033 SO Quote # QSF007736
1.00 SIRE00632 500 Series bluePRINT Siren, Remote Push Button, 200-Watts
/ ENGSA5200RSP 1,042.8000 Y 1,042.80
1.00 VACC02609 / ENGLMK008 bluePRINT Link Micro Module 2021 PIU 343.2000 Y 343.20
2.00 SPEA00253 100 Watt Composite Siren Speaker with Universal Bail Bracket
/ ETSS100J5 248.5000 Y 497.00
2.00 BKRT00082 Soundoff ETSS100N behind grille mounting brkt for 2020+ PI-S
/ ETSSVBK01 43.4300 Y 86.86
1.00 BKRT00092 Electronics Mounting Plate SOS, DRV 1/4 Panel, 20+ Utility
/ PIU20-EQUIP-001 135.0000 Y 135.00
1.00 BKRT00093 Radio T/R Mounting Bracket, OEM Cubby Pocket, 20+ Utility
/ PIU20-RADIO-KIT 40.0000 Y 40.00
1.00 VACC02945 StarTech.com 3 ft Panel Mount USB Cable B to B - F/M - Panel
/ B00FSYBKPM 15.0000 Y 15.00
Quotation continued on next page ...
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Jan 26, 2024
Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol Utility MUR11102 PT NET30
QTE0037088
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California, 92562
Year Make Model Color
2023/24 Ford Utility
State Contract #
NA
Tax
1.00 SIRE00566 / ENGSYMD01 bluePRINT SYNC Module with Antenna 279.0000 Y 279.00 ***Driver/Passenger Bumper/Grill Mounted Lighting***
1.00 LEDS04374 3-Wire mPower 3" Facia Quick Mount LED, 12-LED, Red/White
/ EMPSCG1QMS3D 104.6300 Y 104.63
1.00 LEDS04375 3-Wire mPower 3" Facia Quick Mount LED, 12-LED, Blue/White
/ EMPSCG1QMS3E 104.6300 Y 104.63
1.00 LEDS04175 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Red/White
/ EMPSCG2STS4D 134.7500 Y 134.75
1.00 LEDS03901 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Blue/White
/ EMPSCG2STS4E 134.7500 Y 134.75
1.00 PATC00288 Bumper Harness, bluePRINT 500 w/3-Wire Dual, Universal
/ FT-UNV-SOB5-BUM-02 116.0000 Y 116.00
1.00 PATC00290 / FT-UNV-SOB5-3WR-01 bluePRINT 500 w/3-Wire LED Extension Dual, Universal 64.0000 Y 64.00
1.00 PATC00289 / FT-UNV-SOB5-SPK-01 Speaker Harness, SoundOff, Universal 24.0000 Y 24.00 ***Headlight Housing LED's***
1.00 LEDS03676 / ELUC3H010D Universal Under Cover LED Insert, 5-Wire, Red/White 91.3000 Y 91.30 (Driver side headlight assemble)
Quotation continued on next page ...
PB#Assign EmailTo, [email protected] PB#INFO Email 1618 Jan 26, 2024 3
Jan 26, 2024
Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol Utility MUR11102 PT NET30
QTE0037088
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California, 92562
Year Make Model Color
2023/24 Ford Utility
State Contract #
NA
Tax
1.00 LEDS03657 / ELUC3H010E Universal Under Cover LED Insert, 5-Wire, Blue/White 91.3000 Y 91.30 (Passenger side headlight assemble)
2.00 LEDS02981 / PLUCTCL1 Twist-In UC LED Collar Kit 3.3000 Y 6.60 (Twist Locks for UC LED's)
Note: Wig/Wag Flash Via bluePRINT and FasTech
Harness
***Under Mirror LED's***
1.00 LEDS04175 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Red/White
/ EMPSCG2STS4D 134.7500 Y 134.75
1.00 LEDS03901 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Blue/White
/ EMPSCG2STS4E 134.7500 Y 134.75
2.00 BKRT00113 Under Mirror Bracket, mPower/Intersector, 20+ Utility, Each
/ PMP2BKUMB4 22.5000 Y 45.00
2.00 VACC02904 bluePRINT 500 w/3-Wire LED Extension Single (Mirror), Univer
/ FT-UNV-SOB5-3WR-02 22.4000 Y 44.80
***Rear 1/4 Window LED's***
1.00 LEDS04175 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Red/White
/ EMPSCG2STS4D 134.7500 Y 134.75
Quotation continued on next page ...
PB#Assign EmailTo, [email protected] PB#INFO Email 1619 Jan 26, 2024 4
Jan 26, 2024
Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol Utility MUR11102 PT NET30
QTE0037088
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California, 92562
Year Make Model Color
2023/24 Ford Utility
State Contract #
NA
Tax
1.00 LEDS03901 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Blue/White
/ EMPSCG2STS4E 134.7500 Y 134.75
2.00 LEDS03567 / PMP2WSSSB 4" mPower 25-90 degree Glass Mount/Shroud, Black 22.5000 Y 45.00 Qtr Glass Mount
2.00 PATC00311 / FT-UNV-SOB5-3WR-03 bluePRINT 500 w/3-Wire LED Extension, 24", Universal 51.2000 Y 102.40 ***Rear License Plate and Gate Open LED's***
2.00 LEDS04369 3-Wire mPower 4" Fascia LED, QM, 18-LED, Red/Blue/White
/ EMPSCG2QMS5RBW 149.6000 Y 299.20
2.00 LEDS04370 / EMPSCG1SLS3J 3-Wire mPower 3" Fascia LED, SM, 8-LED, Red/Blue 120.4000 Y 240.80
1.00 PATC00292 / FT-F01-SOB5-LFT-01 Liftgate Harness, bluePRINT 500 w/3-Wire, 20+ Utility 184.0000 Y 184.00 ***Tail Light LED's***
2.00 LEDS03674 / ELUC3H010B Universal Under Cover LED Insert, 5-Wire, Blue 91.3000 Y 182.60
2.00 LEDS02981 / PLUCTCL1 Twist-In UC LED Collar Kit 3.3000 Y 6.60 Note: Tail Light Flash Via bluePRINT and FasTech
Harness
***Rear Under Spoiler LED's***
Quotation continued on next page ...
PB#Assign EmailTo, [email protected] PB#INFO Email 1620 Jan 26, 2024 5
Jan 26, 2024
Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol Utility MUR11102 PT NET30
QTE0037088
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California, 92562
Year Make Model Color
2023/24 Ford Utility
State Contract #
NA
Tax
2.00 LEDS03996 3-Wire mPower Fascia LED, Stud Mount, 18-LED, Red/Blue/White
/ EMPSCG2STS5RBW 149.6000 Y 299.20
1.00 BKRT00074 / PMP2RS101 Under Spoiler mPower Bracket, 1-Module, 2020 Utility 44.5000 Y 44.50
1.00 PATC00294 2-Mod Spoiler Harness, bluePRINT 500 w/3-Wire, 20+ Utility
/ FT-F01-SOB5-SPO-02 89.6000 Y 89.60
***FasTech Harness/ Electrical System***
1.00 PATC00287 / FT-F01-SOB5-PRI-02 Primary Harness, bluePRINT 500 w/3-Wire, 20+ Utility 1,488.0000 Y 1,488.00
1.00 PATC00291 Underhood Harness, bluePRINT 500 w/3-Wire, 20+ Utility
/ FT-F01-SOB5-UND-02 196.5000 Y 196.50
1.00 VACC02241 RJ45 Splitter, 1-Male to 3-Female, Use for BP
SYNC/LINK/CP
/ B07PPLK8L4 24.7000 Y 24.70
1.00 VACC01714 / AEP-SW-IDLE Switch, Idle Security, Off-On 15.3000 Y 15.30
1.00 VACC00342 / 13-100 Toggle Switch, Off-On, SPST.. 12.0000 Y 12.00
1.00 VACC01453 / AEP-LABEL-CARGO-DOMESwitch Label Plaque, "Cargo Dome, Door-Off" 9.0000 Y 9.00
1.00 LIGH00331 6" LED Dome Light, Red/White, 110 Lumens (Rear Lift Gate)
/ M84434RW-A 57.4000 Y 57.40
Quotation continued on next page ...
PB#Assign EmailTo, [email protected] PB#INFO Email 1621 Jan 26, 2024 6
Jan 26, 2024
Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol Utility MUR11102 PT NET30
QTE0037088
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California, 92562
Year Make Model Color
2023/24 Ford Utility
State Contract #
NA
Tax
***Center Equipment Console***
1.00 CONS01598 / 7170-0735-00 "Short" Console Package w/ Cup, 10"/4.5", 20+ Utility 490.0000 Y 490.00
1.00 FACE00845 Console Faceplate for SoundOff 500-Series Remote Siren, 3.5"
/ 20032 0.0000 N 0.00
1.00 FACE00177 / 7160-0322 FP- Motorola APX8500, 3" 0.0000 N 0.00 PL 2013-05-15
1.00 FACE00735 / 15083 Console Faceplate w/ (6) Switch Knock-Outs, 2" 0.0000 N 0.00
1.00 FACE00794 / 18492 Console Filler Plate, 1.5" 0.0000 N 0.00
1.00 CONS00354 / C-ARM-104 Arm Rest, Adjustable 180.0000 Y 180.00 PB 2012-09-01
1.00 VACC01539 / 11019 Dual USB 2.4A Charger for Contura SW Cut-Out 18.0000 Y 18.00
1.00 VACC01101 / 11010 DC Power Port 3.0500 Y 3.05
1.00 VACC01102 / 11011 DC Power Port Cap 0.6800 Y 0.68
2.00 CONS01276 / MMBP-25 Magnetic Microphone Mount 37.9500 Y 75.90 Quotation continued on next page ...
PB#Assign EmailTo, [email protected] PB#INFO Email 1622 Jan 26, 2024 7
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Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol Utility MUR11102 PT NET30
QTE0037088
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California, 92562
Year Make Model Color
2023/24 Ford Utility
State Contract #
NA
Tax
1.00 LIGH00331 / M84434RW-A 6" LED Dome Light, Red/White, 110 Lumens 57.4000 Y 57.40 ***Computer Mount***
1.00 COMP01579 / 7160-0515-00 Docking Station for Getac V110, No RF 925.0000 Y 925.00
1.00 COMP02020 7300-0463 Lind 90W Automobile Power Adapter for Getac
/ 7300-0463 130.0000 Y 130.00
1.00 CONS01686 / 7160-1346-01 On-Dash Mount w/ 3" Ext Arm, 2020+ Ford Utility 340.0000 Y 340.00
1.00 COMP01598 / 7160-0857 KeyboardTray, Low Profile, Quick Release 138.6000 Y 138.60
1.00 CONS01634 / 7160-1216-09 Mongoose XLE 9" Motion Attachment 392.0000 Y 392.00
1.00 COMP01749 / KBA-BLTX-UCNNR-US TG3 Mobile Keyboard w/ Touch Pad, USB Coiled Cord 267.6900 Y 267.69
1.00 INST05717 Cat7 Double Shielded Ethernet Cable, Black, 25' (CP-DK)
/ 31361 22.0000 Y 22.00
***Data Antenna Cadlepoint R1900 Router***
1.00 ANTE01141 / GP-IN2680 Panorama 7-in-1 (5G) Dual Sharkee 483.8900 Y 483.89
1.00 ANTE01135 Ribbed Roof mounting kit for GPSD4 Dual Sharkee, Silicone fo
/ SAB-324-2 41.9000 Y 41.90
Quotation continued on next page ...
PB#Assign EmailTo, [email protected] PB#INFO Email 1623 Jan 26, 2024 8
Jan 26, 2024
Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol Utility MUR11102 PT NET30
QTE0037088
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California, 92562
Year Make Model Color
2023/24 Ford Utility
State Contract #
NA
Tax
1.00 ANTE01142 2.5/5.6 Dual Bnd 2dBi 1/2 Wave Portable Ant w/Reverse SMA
/ PSKN3-24/55RS 24.7800 Y 24.78
***Radio Antenna APX8500***
1.00 ANTE01088 Sharkee Antenna for Motorola APX-8500 Tri-Band w/ QMA
/ GPSBAX-TRI-MOT-5 400.0000 Y 400.00
1.00 VACC00721 Motorola XTL/APX Radio Control Head Cable, (Blue Ring), 5M
/ HKN6169B 99.0000 Y 99.00
***Prisoner Transport***
1.00 PRIS01937 10XL C2 Partition, Recessed, Poly Sliding, TM, 2020 Utility
/ PK1186ITU20-TM 940.7200 Y 940.72
1.00 PRIS01938 Transport Seat w/Poly Partition, Center Belts, 2020 Utility
/ QK0566ITU20 1,407.1200 Y 1,407.12
1.00 PRIS01939 / WK0514ITU20H Window Barriers, Steel Horizontal Bars, 2020 Utility 289.5200 Y 289.52
2.00 DOME00054 / E06-LS0R-1 Silho-X 4 Round Neutral White/Red Light SS Trim Ring 35.8700 Y 71.74
1.00 VACC01661 / AEP-SW-DOME3 Rear Dome Light Color Select Switch, On-On, V-Series 15.3000 Y 15.30
1.00 VACC01450 / AEP-SW-DOME1 Switch, Rear Dome Light, On-Door-Off 15.3000 Y 15.30 Quotation continued on next page ...
PB#Assign EmailTo, [email protected] PB#INFO Email 1624 Jan 26, 2024 9
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Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol Utility MUR11102 PT NET30
QTE0037088
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California, 92562
Year Make Model Color
2023/24 Ford Utility
State Contract #
NA
Tax
Note: Vehicle Equipped with OEM rear door block-off
plates
***Front Weapon Mount***
1.00 GUNM00747 Gun Rack Partition Mount, SC6 w/Barrel / SC1, #2 Key, 32"
/ GRPXXX6B1X232 648.0000 Y 648.00
1.00 GUNM00513 / GUNMARTDPGRDBOM AR-15 Takedown Pin Guard 193.6000 Y 193.60
2.00 VACC01684 / 15-102 Miniature Push Button Switch, Off-(on), 12V/5A 5.0000 Y 10.00
1.00 GUNM00616 Flash Light Charger Mounting Bracket (Gun Rack Mounted)
/ GRA-FLB1 48.0000 Y 48.00
1.00 FLGH00040 / 22052 Streamlight SL20 Charge Sleeve 12.0000 Y 12.00
1.00 FLGH00042 / 22051 Streamlight Charge Cord, 12VDC 13.2000 Y 13.20 ***Rear Cargo Cover***
1.00 VACC02123 Setina 2 Drawer, Sliding, Top Combo Lock, Elevated, 2020 PIU
/ TK0841ITU20 1,750.3200 Y 1,750.32
1.00 PRIS02000 Window Barrier, VS, Rear Hatch and Side Windows, 2020 Utilit
/ WK0040ITU20 430.3200 Y 430.32
Quotation continued on next page ...
PB#Assign EmailTo, [email protected] PB#INFO Email 1625 Jan 26, 2024 10
Jan 26, 2024
Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol Utility MUR11102 PT NET30
QTE0037088
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California, 92562
Year Make Model Color
2023/24 Ford Utility
State Contract #
NA
Tax
1.00 UTIL01516 Fire Extinguisher, 5lb ABC Dry Chem, Vehicle Mounting Bracke
/ 25614 58.0000 Y 58.00
1.00 VACC01552 Heavy Duty Fire Extinguisher Mounting Bracket, Rubber Straps
/ 862 55.0000 Y 55.00
***Radio Charger***
1.00 RADI00912 / EC1M-HA2LI Endura Single Unit Radio Charger w/ Harris XG-100P 78.0000 Y 78.00 Endura Charger POD, Harris XG-100P Li-Ion or LiPo
Only
1.00 RADI00758 / TWC6M-HW Hard Wire Power Kit for TWC1M Charger 30.0000 Y 30.00 Note: Install on Driver 1/4 Panel in Cargo Area
***Brake and Reverse Kill System (Black-Out)***
1.00 VACC02559 / COVP-PIUBP-KIT Covert Patrol for use with FasTech Harness, Ford Utility 495.0000 Y 495.00 ***Graphics Package***
1.00 GRAP90001 / Graphics Murrieta Police Graphics 425.0000 Y 425.00 ***Installation/ Freight***
Quotation continued on next page ...
PB#Assign EmailTo, [email protected] PB#INFO Email 1626 Jan 26, 2024 11
Jan 26, 2024
Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol Utility MUR11102 PT NET30
QTE0037088
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California, 92562
Year Make Model Color
2023/24 Ford Utility
State Contract #
NA
Tax
50.00 LABO90001 / AEP INSTALL Installation Labor Services 95.0000 Y 4,750.00 EVT-Certified Technician Labor
1.00 SHOP90006 / Shop Supplies Installation Materials / Shop Supplies 175.0000 Y 175.00 ***Vehicle Transport and Freight/Shipping***
Vehicle Shipping to Murrieta PD ($190.00 per vehicle) N 190.00 Parts Shipping Cost N 250.00
***Customer Supplied Equipment***
1.00 INST05685 / CSM Motorola APX-8500 Remote Radio 0.0000 N 0.00 28,617.80
26,350.62
2,267.18
Subtotal
Total sales tax
Total order
Order Discount 0.00
Parts
Labor / Services
Thank you for the opportunity to earn your business
Terms & Conditions:
· ESTIMATES VALID FOR 30 DAYS
· Orders will be invoiced upon notification of completion · Returns subject to 25% restocking fee. No returns on special order items.
· Credit Card payments accepted for payments of orders/invoicing totaling $10,000 or less only.
SIGNATURE (not required if PO/contract is issued)
PB#Assign EmailTo, [email protected] PB#INFO Email
Trans / Trip / Fee
20,735.62
5,175.00
Shipping 440.00
0.00 1627
Feb 1, 2024 1
Feb 1, 2024
Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol K9 Utility MUR11102 PT NET30
QTE0037398
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
AEP California, LLC
Ship parts to AEP-CA for Installation
Year Make Model Color State Contract #
NA
Tax
Agency Contact: Lt Don Weller
***Siren/ Lightbar Package***
1.00 LBAR03993 SoundOff mPower 55" Lightbar, R/B/W Front, R/B/A Rear, 20+ P
/ EMPLB00V9R-2EC 2,673.1700 Y 2,673.17
- EMPLB00ZLR-033 SO Quote # QSF007736
1.00 SIRE00632 500 Series bluePRINT Siren, Remote Push Button, 200-Watts
/ ENGSA5200RSP 1,042.8000 Y 1,042.80
1.00 VACC02459 / PIU20-OVRHDMT Overhead Control Head Mounting Bracket, 2020+ Utility 46.5000 Y 46.50
1.00 SIRE00608 Siren PA Conversion Kit (adds microphone jack to amplifier)
/ PSRN5HDK3 50.0000 Y 50.00
1.00 VACC02609 / ENGLMK008 bluePRINT Link Micro Module 2021 PIU 343.2000 Y 343.20
2.00 SPEA00253 100 Watt Composite Siren Speaker with Universal Bail Bracket
/ ETSS100J5 248.5000 Y 497.00
2.00 BKRT00082 Soundoff ETSS100N behind grille mounting brkt for 2020+ PI-S
/ ETSSVBK01 43.4300 Y 86.86
1.00 BKRT00092 Electronics Mounting Plate SOS, DRV 1/4 Panel, 20+ Utility
/ PIU20-EQUIP-001 135.0000 Y 135.00
Quotation continued on next page ...
PB#Assign EmailTo, [email protected] PB#INFO Email 1628 Feb 1, 2024 2
Feb 1, 2024
Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol K9 Utility MUR11102 PT NET30
QTE0037398
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
AEP California, LLC
Ship parts to AEP-CA for Installation
Year Make Model Color State Contract #
NA
Tax
1.00 BKRT00093 Radio T/R Mounting Bracket, OEM Cubby Pocket, 20+ Utility
/ PIU20-RADIO-KIT 40.0000 Y 40.00
1.00 VACC02945 StarTech.com 3 ft Panel Mount USB Cable B to B - F/M - Panel
/ B00FSYBKPM 15.0000 Y 15.00
1.00 SIRE00566 / ENGSYMD01 bluePRINT SYNC Module with Antenna 279.0000 Y 279.00 ***Driver/Passenger Bumper/Grill Mounted Lighting***
1.00 LEDS04374 3-Wire mPower 3" Facia Quick Mount LED, 12-LED, Red/White
/ EMPSCG1QMS3D 104.6300 Y 104.63
1.00 LEDS04375 3-Wire mPower 3" Facia Quick Mount LED, 12-LED, Blue/White
/ EMPSCG1QMS3E 104.6300 Y 104.63
1.00 LEDS04175 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Red/White
/ EMPSCG2STS4D 134.7500 Y 134.75
1.00 LEDS03901 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Blue/White
/ EMPSCG2STS4E 134.7500 Y 134.75
1.00 PATC00288 Bumper Harness, bluePRINT 500 w/3-Wire Dual, Universal
/ FT-UNV-SOB5-BUM-02 116.0000 Y 116.00
***Headlight Housing LED's***
1.00 LEDS03676 / ELUC3H010D Universal Under Cover LED Insert, 5-Wire, Red/White 91.3000 Y 91.30 Quotation continued on next page ...
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Feb 1, 2024
Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol K9 Utility MUR11102 PT NET30
QTE0037398
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
AEP California, LLC
Ship parts to AEP-CA for Installation
Year Make Model Color State Contract #
NA
Tax
(Driver side headlight assemble)
1.00 LEDS03657 / ELUC3H010E Universal Under Cover LED Insert, 5-Wire, Blue/White 91.3000 Y 91.30 (Passenger side headlight assemble)
2.00 LEDS02981 / PLUCTCL1 Twist-In UC LED Collar Kit 3.3000 Y 6.60 (Twist Locks for UC LED's)
Note: Wig/Wag Flash Via bluePRINT and FasTech
Harness
***Under Mirror LED's***
1.00 LEDS04175 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Red/White
/ EMPSCG2STS4D 134.7500 Y 134.75
1.00 LEDS03901 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Blue/White
/ EMPSCG2STS4E 134.7500 Y 134.75
2.00 BKRT00113 Under Mirror Bracket, mPower/Intersector, 20+ Utility, Each
/ PMP2BKUMB4 22.5000 Y 45.00
2.00 VACC02904 bluePRINT 500 w/3-Wire LED Extension Single (Mirror), Univer
/ FT-UNV-SOB5-3WR-02 22.4000 Y 44.80
***Rear 1/4 Window LED's***
1.00 LEDS04175 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Red/White
/ EMPSCG2STS4D 134.7500 Y 134.75
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Qty.
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Quotation Date Page
Order Number
2023-24 Patrol K9 Utility MUR11102 PT NET30
QTE0037398
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
AEP California, LLC
Ship parts to AEP-CA for Installation
Year Make Model Color State Contract #
NA
Tax
1.00 LEDS03901 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Blue/White
/ EMPSCG2STS4E 134.7500 Y 134.75
2.00 LEDS03567 / PMP2WSSSB 4" mPower 25-90 degree Glass Mount/Shroud, Black 22.5000 Y 45.00 Qtr Glass Mount
2.00 PATC00311 / FT-UNV-SOB5-3WR-03 bluePRINT 500 w/3-Wire LED Extension, 24", Universal 51.2000 Y 102.40 ***Rear License Plate and Gate Open LED's***
2.00 LEDS04369 3-Wire mPower 4" Fascia LED, QM, 18-LED, Red/Blue/White
/ EMPSCG2QMS5RBW 149.6000 Y 299.20
2.00 LEDS04370 / EMPSCG1SLS3J 3-Wire mPower 3" Fascia LED, SM, 8-LED, Red/Blue 120.4000 Y 240.80
1.00 PATC00292 / FT-F01-SOB5-LFT-01 Liftgate Harness, bluePRINT 500 w/3-Wire, 20+ Utility 184.0000 Y 184.00 ***Tail Light LED's***
2.00 LEDS03674 / ELUC3H010B Universal Under Cover LED Insert, 5-Wire, Blue 91.3000 Y 182.60
2.00 LEDS02981 / PLUCTCL1 Twist-In UC LED Collar Kit 3.3000 Y 6.60 Note: Tail Light Flash Via bluePRINT and FasTech
Harness
***Rear Under Spoiler LED's***
Quotation continued on next page ...
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Qty.
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Quotation Date Page
Order Number
2023-24 Patrol K9 Utility MUR11102 PT NET30
QTE0037398
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
AEP California, LLC
Ship parts to AEP-CA for Installation
Year Make Model Color State Contract #
NA
Tax
2.00 LEDS03996 3-Wire mPower Fascia LED, Stud Mount, 18-LED, Red/Blue/White
/ EMPSCG2STS5RBW 149.6000 Y 299.20
1.00 BKRT00074 / PMP2RS101 Under Spoiler mPower Bracket, 1-Module, 2020 Utility 44.5000 Y 44.50
1.00 PATC00294 2-Mod Spoiler Harness, bluePRINT 500 w/3-Wire, 20+ Utility
/ FT-F01-SOB5-SPO-02 89.6000 Y 89.60
***FasTech Harness/ Electrical System***
1.00 PATC00287 / FT-F01-SOB5-PRI-02 Primary Harness, bluePRINT 500 w/3-Wire, 20+ Utility 1,488.0000 Y 1,488.00
1.00 PATC00291 Underhood Harness, bluePRINT 500 w/3-Wire, 20+ Utility
/ FT-F01-SOB5-UND-02 196.5000 Y 196.50
1.00 VACC02241 RJ45 Splitter, 1-Male to 3-Female, Use for BP
SYNC/LINK/CP
/ B07PPLK8L4 24.7000 Y 24.70
1.00 VACC01714 / AEP-SW-IDLE Switch, Idle Security, Off-On 15.3000 Y 15.30
1.00 VACC00342 / 13-100 Toggle Switch, Off-On, SPST.. 12.0000 Y 12.00
1.00 VACC01453 / AEP-LABEL-CARGO-DOMESwitch Label Plaque, "Cargo Dome, Door-Off" 9.0000 Y 9.00
1.00 LIGH00331 6" LED Dome Light, Red/White, 110 Lumens (Rear Lift Gate)
/ M84434RW-A 57.4000 Y 57.40
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Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol K9 Utility MUR11102 PT NET30
QTE0037398
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
AEP California, LLC
Ship parts to AEP-CA for Installation
Year Make Model Color State Contract #
NA
Tax
***Center Equipment Console***
1.00 CONS01594 2020+ Ford Utility Console, Cupholder, Armrest, 7" V/ 11"
/ 7170-0734-01 594.6200 Y 594.62
1.00 FACE00170 / 3130-0154 FP- Blank, 2" 0.0000 N 0.00
PL 2013-05-15
1.00 FACE00177 / 7160-0322 FP- Motorola APX8500, 3" 0.0000 N 0.00 PL 2013-05-15
1.00 FACE00605 / 15082 FP- Switch/Power Port Knockouts, 2" 0.0000 N 0.00
1.00 FACE00907 / 19865 FP- Ace K9, 4" 0.0000 N 0.00
1.00 CONS01515 / 7160-0924 Console Pocket, 2" 56.9500 Y 56.95
1.00 FACE00169 / 3130-0152 FP- Blank, .5" 0.0000 N 0.00
1.00 VACC02798 USB C & USB A Dual Port Car Charger Socket Power Outlet
/ B08DD4BH6G 23.4000 Y 23.40
1.00 VACC01101 / 11010 DC Power Port 3.0500 Y 3.05
1.00 VACC01102 / 11011 DC Power Port Cap 0.6800 Y 0.68
Quotation continued on next page ...
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Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol K9 Utility MUR11102 PT NET30
QTE0037398
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
AEP California, LLC
Ship parts to AEP-CA for Installation
Year Make Model Color State Contract #
NA
Tax
2.00 CONS01276 / MMBP-25 Magnetic Microphone Mount 37.9500 Y 75.90
1.00 LIGH00331 / M84434RW-A 6" LED Dome Light, Red/White, 110 Lumens 57.4000 Y 57.40
1.00 INST05526 / Parts 300W Car Power Inverter DC 12V to 110V AC 85.0000 Y 85.00 ***Computer Mount***
1.00 COMP01579 / 7160-0515-00 Docking Station for Getac V110, No RF 925.0000 Y 925.00
1.00 COMP02020 7300-0463 Lind 90W Automobile Power Adapter for Getac
/ 7300-0463 130.0000 Y 130.00
1.00 CONS01686 / 7160-1346-01 On-Dash Mount w/ 3" Ext Arm, 2020+ Ford Utility 355.8200 Y 355.82
1.00 COMP01598 / 7160-0857 KeyboardTray, Low Profile, Quick Release 148.5300 Y 148.53
1.00 CONS01634 / 7160-1216-09 Mongoose XLE 9" Motion Attachment 392.0000 Y 392.00
1.00 COMP01749 / KBA-BLTX-UCNNR-US TG3 Mobile Keyboard w/ Touch Pad, USB Coiled Cord 267.6900 Y 267.69
1.00 INST05717 Cat7 Double Shielded Ethernet Cable, Black, 25' (CP-DK)
/ 31361 22.0000 Y 22.00
***Data Antenna Cadlepoint R1900 Router***
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Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol K9 Utility MUR11102 PT NET30
QTE0037398
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
AEP California, LLC
Ship parts to AEP-CA for Installation
Year Make Model Color State Contract #
NA
Tax
1.00 ANTE01141 / GP-IN2680 Panorama 7-in-1 (5G) Dual Sharkee 483.8900 Y 483.89
1.00 ANTE01135 Ribbed Roof mounting kit for GPSD4 Dual Sharkee, Silicone fo
/ SAB-324-2 41.9000 Y 41.90
1.00 ANTE01142 2.5/5.6 Dual Bnd 2dBi 1/2 Wave Portable Ant w/Reverse SMA
/ PSKN3-24/55RS 24.7800 Y 24.78
***Radio Antenna APX8500***
1.00 ANTE01088 Sharkee Antenna for Motorola APX-8500 Tri-Band w/ QMA
/ GPSBAX-TRI-MOT-5 400.0000 Y 400.00
1.00 VACC00721 Motorola XTL/APX Radio Control Head Cable, (Blue Ring), 5M
/ HKN6169B 99.0000 Y 99.00
***K9 Transport and Deployment System***
1.00 K9AD00509 / K9-F28-1-B 2020 Ford Utility K9 Transport System, Black 3,528.9500 Y 3,528.95
1.00 K9AD00518 / K9-A-110-B Headliner Protection Inserts, Black 195.3500 Y 195.35
1.00 K9AD00418 / WGI007335 Havis K9 Kennel Window Guard Fan Adapter 75.6000 Y 75.60
1.00 K9AD00347 / SUM-G4901S 10" Electric Cooling Fan, Push/Pull, 666 CFM 95.9800 Y 95.98
1.00 K9AD00492 / K9A13145 K9 No-Spill Water Bowl Assembly 36.0000 Y 36.00 Quotation continued on next page ...
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Feb 1, 2024
Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol K9 Utility MUR11102 PT NET30
QTE0037398
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
AEP California, LLC
Ship parts to AEP-CA for Installation
Year Make Model Color State Contract #
NA
Tax
1.00 VACC01661 / AEP-SW-DOME3 Rear Dome Light Color Select Switch, On-On, V-Series 15.3000 Y 15.30
1.00 VACC01450 / AEP-SW-DOME1 Switch, Rear Dome Light, On-Door-Off 15.3000 Y 15.30
1.00 VACC02055 / AEP-SW-FAN Switch, "K9 FAN", Off-On 15.3000 Y 15.30
1.00 K9AD00442 AceK9 Hot-N-Pop Pro K9 Safety and Deployment System
/ HP5020 1,499.0000 Y 1,499.00
1.00 K9AD00515 / AWD-7040 AceWatchDog 899.0000 Y 899.00 -First Year of Service Included
1.00 INST05440 / AEP-Misc Rear K9 Window Screen/ Frame Cover/Gasket 75.0000 Y 75.00 ***Front Weapon Mount***
1.00 GUNM00848 / SC-929-5-K9 Santa Cruz Horizontal Gun Rack, Butt Plate 396.7600 Y 396.76
1.00 GUNM00273 / SC-9311 Muzzle Cup for Shotgun or AR with Bracket. 36.9900 Y 36.99
2.00 VACC01684 / 15-102 Miniature Push Button Switch, Off-(on), 12V/5A 5.0000 Y 10.00
1.00 GUNM00616 Flash Light Charger Mounting Bracket (Gun Rack Mounted)
/ GRA-FLB1 48.0000 Y 48.00
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Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol K9 Utility MUR11102 PT NET30
QTE0037398
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
AEP California, LLC
Ship parts to AEP-CA for Installation
Year Make Model Color State Contract #
NA
Tax
1.00 FLGH00040 / 22052 Streamlight SL20 Charge Sleeve 12.0000 Y 12.00
1.00 FLGH00042 / 22051 Streamlight Charge Cord, 12VDC 13.2000 Y 13.20 ***Rear Cargo Cover***
1.00 VACC02123 Setina 2 Drawer, Sliding, Top Combo Lock, Elevated, 2020 PIU
/ TK0841ITU20 1,750.3200 Y 1,750.32
1.00 BKRT00117 Brackets for Setina Strong Box w/ Havis K9 Kennel, 20+ PIU
/ PIU20-BXK9ADPT 156.0000 Y 156.00
1.00 PRIS02156 / WGI-F28-RC Rear Cargo Window Guards 509.6000 Y 509.60
1.00 VACC01269 / CM006385 Heavy Duty Gas Springs for Utility Rear Hatch 0.0000 N 0.00
1.00 UTIL01516 Fire Extinguisher, 5lb ABC Dry Chem, Vehicle Mounting Bracke
/ 25614 58.0000 Y 58.00
1.00 VACC01552 Heavy Duty Fire Extinguisher Mounting Bracket, Rubber Straps
/ 862 55.0000 Y 55.00
***Radio Charger***
1.00 RADI00912 / EC1M-HA2LI Endura Single Unit Radio Charger w/ Harris XG-100P 78.0000 Y 78.00 Quotation continued on next page ...
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Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol K9 Utility MUR11102 PT NET30
QTE0037398
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
AEP California, LLC
Ship parts to AEP-CA for Installation
Year Make Model Color State Contract #
NA
Tax
Endura Charger POD, Harris XG-100P Li-Ion or LiPo
Only
1.00 RADI00758 / TWC6M-HW Hard Wire Power Kit for TWC1M Charger 30.0000 Y 30.00 Note: Install on Driver 1/4 Panel in Cargo Area
***Brake and Reverse Kill System (Black-Out)***
1.00 VACC02559 / COVP-PIUBP-KIT Covert Patrol for use with FasTech Harness, Ford Utility 495.0000 Y 495.00 ***Window Tint Solar Control***
1.00 TINT90001 / Window Tint Window Tint Solar Control: 425.0000 Y 425.00 Front Windows: Equivalent to 35%
Rear Windows: Equivalent to 5% Limo
***Graphics Package***
1.00 GRAP90001 / Graphics Murrieta Police Graphics 425.0000 Y 425.00
1.00 GRAP90001 / Graphics Additional K9 Graphics 5.0000 Y 5.00 ***Installation/ Freight***
Quotation continued on next page ...
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Feb 1, 2024
Qty.
Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:
Quotation Date Page
Order Number
2023-24 Patrol K9 Utility MUR11102 PT NET30
QTE0037398
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Murrieta Police Department
2 Town Square
email invoices to: [email protected]
Murrieta, California 92562
AEP California, LLC
Ship parts to AEP-CA for Installation
Year Make Model Color State Contract #
NA
Tax
52.00 LABO90001 / AEP INSTALL Installation Labor Services 95.0000 Y 4,940.00 EVT-Certified Technician Labor
1.00 SHOP90006 / Shop Supplies Installation Materials / Shop Supplies 175.0000 Y 175.00 ***Vehicle Transport and Freight/Shipping***
Vehicle Shipping to Murrieta PD ($190.00 per vehicle) N 190.00 Parts Shipping Cost N 450.00
***Customer Supplied Equipment***
1.00 INST05685 / CSM Motorola APX-8500 Remote Radio 0.0000 N 0.00 33,455.69
30,815.35
2,640.34
Subtotal
Total sales tax
Total order
Order Discount 0.00
Parts
Labor / Services
Thank you for the opportunity to earn your business
Terms & Conditions:
· ESTIMATES VALID FOR 30 DAYS
· Orders will be invoiced upon notification of completion · Returns subject to 25% restocking fee. No returns on special order items.
· Credit Card payments accepted for payments of orders/invoicing totaling $10,000 or less only.
SIGNATURE (not required if PO/contract is issued)
PB#Assign EmailTo, [email protected] PB#INFO Email
Trans / Trip / Fee
24,805.35
5,370.00
Shipping 640.00
0.00 1639
1640
1641
1642
1643
1644
1645
1646
1647
1648
1649
1650
1651
1652
1653
Billing Address:
MURRIETA, CITY OF
41825 JUNIPER ST
MURRIETA, CA 92562
US
Shipping Address:
MURRIETA, CITY OF
7195 ALESSANDRO BLVD
RIVERSIDE, CA 92506
US
Quote Date:03/20/2024
Expiration Date:05/20/2024
Quote Created By:
Brian Arriaga
brian.arriaga1@
motorolasolutions.com
9516250484
End Customer:
MURRIETA, CITY OF
Contract: 36273 - SOURCEWELL
042021-MOT
Line # Item Number Description Qty List Price Sale Price Ext. Sale Price APX™ 8500
1 M37TSS9PW1AN APX8500 ALL BAND MP
MOBILE
5 $5,893.68 $4,302.39 $21,511.95
1a GA09007AA ADD: OUT OF THE BOX WIFI
PROVISIONING
5 $0.00 $0.00 $0.00
1b GA00250AA ADD: BLUETOOTH/WIFI/
GNSS FLEXIBLE CABLE
LMR195
5 $110.00 $80.30 $401.50
1c G996AS ENH: OVER THE AIR
PROVISIONING
5 $110.00 $80.30 $401.50
1d GA00580AA ADD: TDMA OPERATION 5 $495.00 $361.35 $1,806.75 1e GA01513AB ADD: ALL BAND MOBILE
ANTENNA (7/8/V/U)
5 $105.00 $76.65 $383.25
1f G51AT ENH:SMARTZONE 5 $1,650.00 $1,204.50 $6,022.50
1g W599BF ADD: 8 MODE DIRECT ENTRY
APX
5 $198.00 $144.54 $722.70
1h G78AT ENH: 3 YEAR ESSENTIAL
SVC
5 $288.00 $288.00 $1,440.00
1i GA05509AA DEL: DELETE UHF BAND 5 -$800.00 -$584.00 -$2,920.00 1j GA09001AA ADD: WI-FI CAPABILITY 5 $330.00 $240.90 $1,204.50 1k G298AS ENH: ASTRO 25 OTAR W/
MULTIKEY
5 $814.00 $594.22 $2,971.10
QUOTE-2478267
(13) APX 8500
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
1654
Line # Item Number Description Qty List Price Sale Price Ext. Sale Price 1l B18CR ADD: AUXILIARY SPKR 7.5
WATT APX
5 $66.00 $48.18 $240.90
1m G843AH ADD: AES ENCRYPTION AND
ADP
5 $523.00 $381.79 $1,908.95
1n G444AH ADD: APX CONTROL HEAD
SOFTWARE
5 $0.00 $0.00 $0.00
1o G67EH ADD: REMOTE MOUNT E5 MP 5 $327.00 $238.71 $1,193.55 1p GA01517AA DEL: NO J600 ADAPTER
CABLE NEEDED
5 $0.00 $0.00 $0.00
1q G806BL ENH: ASTRO DIGITAL CAI OP
APX
5 $567.00 $413.91 $2,069.55
1r GA01670AA ADD: APX E5 CONTROL
HEAD
5 $717.00 $523.41 $2,617.05
1s W22BA ADD: STD PALM
MICROPHONE APX
5 $79.00 $57.67 $288.35
1t GA01630AA ADD: SMARTCONNECT 5 $0.00 $0.00 $0.00
1u G361AH ENH: P25 TRUNKING
SOFTWARE APX
5 $330.00 $240.90 $1,204.50
1v QA09113AB ADD: BASELINE RELEASE
SW
5 $0.00 $0.00 $0.00
Subtotal $43,468.60
Estimated Tax $3,677.50
Grand Total $47,146.10(USD)
Notes:
QUOTE-2478267
(13) APX 8500
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
1655
042021-MOT
Rev. 10/2020 1
Solicitation Number: RFP #042021
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Motorola Solutions, Inc., 500 W. Monroe, Chicago, IL 60661 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Public Safety Communications Technology and Hardware Solutions from which Vendor was awarded a contract.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires June 23, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
1656
042021-MOT
Rev. 10/2020 2
All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Vendor warranties for Equipment, Products, and Services furnished are set forth in Vendor’s then-current Communication, Systems & Services Agreement, which will be made available to Participating Entities at the time of purchase. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.
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Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Freight, title and risk of loss terms will be as set forth in Vendor’s then-current Communication, Systems & Services Agreement, which will be made available to Participating Entities at the time of purchase.
B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.
C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and
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x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract in the United States. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at governmentowned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance,
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Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract.
Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Vendor will require the use of Vendor’s then-current Communication, Systems & Services Agreement (“CCSA”) and Exhibits, Subscription Services Addendum (“SSA”), Maintenance and Support Addendum (“MSA”), and Telecommunication Carrier Addendums (“TCA”). Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;
2. Federal or state laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity, after receipt of notice from Sourcewell or the Participating Entity, and fails to correct such breach within thirty days.
In the event of termination under this subsection 6. D., the Participating Entity will remain liable for contract amounts due and attributable to Equipment, Products, and Services delivered or performed on or before the date of the termination.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
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7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not
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added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Vendor’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.
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D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.
E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees. Sourcewell will provide prompt written notice to Vendor of any claim or suit, and will cooperate with Vendor in its defense or settlement of the claim or suit. Vendor’s maximum liability for damages caused by failure to perform its obligations under this Contract is limited to proven direct damages for all claims arising out of this Contract not to exceed the total net payments of Administrative Fees paid under any twenty-four (24) month period during the Term. Vendor’s indemnification obligations under the Contract are excluded from this provision. VENDOR WILL NOT BE LIABLE
FOR ANY CONSEQUENTIAL, INCIDENTAL, OR INDIRECT DAMAGES FOR ANY CAUSE OF ACTION, WHETHER IN CONTRACT OR TORT. CONSEQUENTIAL, INCIDENTAL, AND INDIRECT DAMAGES
INCLUDE, BUT ARE NOT LIMITED TO, LOST PROFITS, LOST REVENUES, AND LOSS OF BUSINESS
OPPORTUNITY, WHETHER OR NOT THE OTHER PARTY WAS AWARE OR SHOULD HAVE BEEN AWARE OF THE POSSIBILITY OF THESE DAMAGES.
Vendor’s obligations to indemnify or hold harmless Participating Entities will be as set forth in Vendor’s Communication, Systems & Services Agreement.
12. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.
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13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable United States patent or copyright laws. Vendor’s obligations to indemnify or hold harmless Participating Entities for intellectual property infringement will be as set forth in Vendor’s then-current Communication, Systems & Services Agreement.
5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all
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marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.
D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary,
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Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default (unless a force majeure causes the default):
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a 30 day opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance in accordance with the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts listed below:
Limits:
$1,000,000 each accident for bodily injury by accident
$1,000,000 policy limit for bodily injury by disease
$1,000,000 each employee for bodily injury by disease
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2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Limits:
$3,000,000 each occurrence Bodily Injury and Property Damage $3,000,000 Personal and Advertising Injury
$5,000,000 aggregate for Products-Completed operations
$5,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below.
Limits:
$2,000,000 each accident, combined single limit
4. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.
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C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) its workers compensation, commercial general liability, and automobile liability insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the workers compensation, commercial general liability, and automobile liability insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian
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government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that
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each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. Intentionally Omitted.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for
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debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a
1671
042021-MOT
Rev. 10/2020 17
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
22. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell Motorola Solutions, Inc.
By: __________________________ By: __________________________ Jeremy Schwartz Carrie Hemmen
Title: Chief Procurement Officer Title: MSSSI Territory Vice President & Director of Sales
Date: ________________________ Date: ________________________ Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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Bid Number: RFP 042021 Vendor Name: Motorola Solutions, Inc.
1686
Bid Number: RFP 042021 Vendor Name: Motorola Solutions, Inc.
Table 148: Depth and 8readth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.
Line
Item Category or Type Offered * Comments
67 Fire or EMS station alerting
or paging systems
Yes
No
Yes. We partner with Mach Alert to provide Fire Station Alerting solutions. * 68 Connectivity and
interoperability devices,
hardware and equipment
Yes
No
Yes. We are offering Critical Connect as our system to system interoperability solution, as well as control station radios to tie in legacy frequencies to current radio systems.
*
69 Airborne, marine, and
underwater communication
systems
Yes
No
No.
*
70 Services related to lines 67,
68 and 69 above
Yes
No
Yes. We have included the necessary services to implement and maintain the solutions mentioned in lines 67 & 68. *
Table 15: Industry Specific Questions
Line
Item Question Response *
71 Describe the interoperability of
your products and services with
other equipment, software, and
systems, as applicable
Because we follow industry standards across our portfolio, our products are fully interoperable with other systems/devices that follow the definition in the specific standard in question. The standards the our products and solutions follow are listed in Line Item 73. Additionally, our services providers maintain certifications required within each solution (certifications are detailed in Line Item 14). *
72 Describe how your products
and services integrate with
other communications and
technology components (e.g.,
CAD, RMS, LMR, etc.)
Aside from meeting what the applicable standard defines for its interoperability requirements, Motorola Solutions has created an end-to-end platform that integrates our solutions from the time someone picks up the phone to dial 911 until case closure. These solutions include, but are not limited to Radio, 911 call handling, CAD, Records Management, Body Worn and In-Vehicle Cameras, Digital Evidence Management, Video Security, License Plate Recognition, Situational Awareness, and Broadband Communications. Because these are all solutions that we develop, we are creating integrations and are not limited to interfacing different solution together. Interfacing typically limits the communication between two solutions because it uses the least common denominator of the information that can pass between to solutions from different vendors. The integrations that we have, and continue, to develop are allowing for greater efficiencies as our customers do their jobs.
We have also created a solution called CommandCentral Aware that allows for our radio system to integrate with other vendors CAD and Video solutions to create situational awareness for our customers as the approach a scene.
73 Describe how your products
and services conform to
applicable industry standards
and required specifications.
The systems and equipment included in this response fully comply with one of the following standards; Project 25 (P25) - http://www.project25.org/, Digital Mobile Radio (DMR) - https://www.dmrassociation.org/dmr-standards.html, and Citizens Broadband Radio Service (CBRS) standards - https://www.ecfr.gov/cgi-bin/text-idx?
SID=960a62ced28f9e89c169ed12daafa030&mc=true&node=pt47.5.96&rgn=div5. 74 Describe your use of
installation or service partners,
if applicable.
Motorola Solutions utilizes both certified internal employees as well as our certified service partner shops to do installs and maintenance. Deciding which we utilize on each opportunity is dependent on the customer, if they have a preference, and the type of project.
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.
1687
Bid Number: RFP 042021 Vendor Name: Motorola Solutions, Inc.
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Financial Strength and Stability (optional)
Marketing Plan/Samples (optional)
WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information (optional)
Pricing - Sourcewell RFP 042021 Pricing.pdf - Monday April 19, 2021 18:16:04 Upload Additional Document - Sourcewell RFP 042021 Proposal Document.pdf - Monday April 19, 2021 18:19:49
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Bid Number: RFP 042021 Vendor Name: Motorola Solutions, Inc.
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Bid Number: RFP 042021 Vendor Name: Motorola Solutions, Inc.
1690
PROPOSAL
Date: 12/7/2023
QUOTE: 23-519
Thanks for your business!
Quote Expires 5/30/2024*
Lt. Jeremy Durrant
Murrieta Police Department
2 Town Square
Murrieta, CA 92562
951-461-6317
Customer ID: MPDCA003
Salesperson Project Payment Terms Contract#
Jim Boubelik Getac V110G7 Net 30 Sourcewell 090122_GET
Part# Description Qty Unit Price Ext Price
VSCP6PJAB4BA
Getac Fully Rugged V110G7 - Intel Core i5-1235U Processor, Windows Hello Webcam, Windows 11 Pro x64, 16GB RAM, 256GB PCIe SSD (user swappable), Sunlight Readable (Full HD LCD + Touchscreen + Hard Tip stylus), Keyboard, Power cord, Red Backlit Keyboard, WIFI, Bluetooth, 4G LTE, Dedicated GPS, Passthrough, Hard Handle, USB Type-A x 2 + USB Type-C x 1 + Smart card reader, Dual batteries, Touchpad W/ click button, 3- Year B2B Warranty
5 $3075 $15,375
GE-SVTBNFX5Y Getac Extended Bumper-2-Bumper Warranty (years 4-5) 5 $510 $2550 Subtotal $17,925.00
Sales Tax $1345.31
Recycle $20.00
Shipping $0.00
Total $19,290.31
*We offer financing & Leasing, device buyback, and rugged device insurance coverage, just ask! *CCs add 2.89%. Purchasing contracts add 1-2% (GSA, OMNIA, NCPA, Sourcewell, PEPPM, SLP, DIR) Code 3 Technology/ 9855 E Southern Ave #50882 Mesa AZ 85209/ 480-888-6401/ [email protected] 1691
090122-GET
Rev. 3/2022 1
Solicitation Number: 090122
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Getac, Inc., 15495 Sand Canyon Ave., Suite 350, Irvine, CA 92618 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Law Enforcement Equipment from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires November 7, 2026, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
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Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in materials and workmanship. In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be
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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
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x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell
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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Supplier is not liable in any event for consequential damages. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
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2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs, with the exception of consequential damages, incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
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4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other
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insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all
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references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of
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not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any
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person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
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M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s
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Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell Getac, Inc.
By: __________________________ By: __________________________ Jeremy Schwartz Hsin Jung-Lu
Title: Chief Procurement Officer Title: VP Finance & Business Services Date: ________________________ Date: ________________________ Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
1709
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Bid Number: RFP 090122 Vendor Name: Getac, Inc.
1728
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Bid Number: RFP 090122 Vendor Name: Getac, Inc.
1729
Bid Number: RFP 090122 Vendor Name: Getac, Inc.
Table 148: Depth and 8readth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.
Line Item Category or Type Offered Comments
71 Law Enforcement duty gear Yes
No
N/A *
72 Traffic safety enforcement equipment, devices, and
instruments
Yes
No
Getac solutions are built to
improve upon the computer-aided
dispatch software (CAD) and
police records management
system (RMS) you already use.
Writing citations, collision reports,
and DUI arrest reports has never
been easier thanks to Getac
solutions. With our rugged
devices, you can write, sync, and
submit all the documents required
from the field electronically, saving
time, and reducing errors. Getac
rugged devices are built with law
enforcement in mind, providing
you access to information to stay
situationally aware as you protect
and serve. Whether on patrol or
during an emergency, Getac
devices allow you to remain in
contact with command, dispatch,
and your fellow officers to make
sure everyone is safe and
informed.
*
73 Crime scene management and evidence collection
equipment and supplies
Yes
No
N/A *
74 Tactical and EOD equipment (with the exception of those items excluded in subsections 2. or 3. of RFP)
Yes
No
ANSI rated rugged devices
available for EOD environments *
75 Services related to the offering of the solutions in subsections above, such as training, installation, testing, maintenance, warranty programs, and technical support
Yes
No
N/A
*
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.
1730
Bid Number: RFP 090122 Vendor Name: Getac, Inc.
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Pricing - Sourcewell Pricing Page_Final.pdf - Wednesday August 31, 2022 13:23:12 Financial Strength and Stability - Financial Review Form.pdf - Tuesday August 09, 2022 14:38:46 Marketing Plan/Samples - Marketing Plan.pdf - Wednesday August 31, 2022 12:37:18 WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information - Warranty Details.pdf - Tuesday August 09, 2022 17:33:13 Standard Transaction Document Samples - Sample Quote.pdf - Wednesday August 31, 2022 11:28:20 Upload Additional Document - Getac-All in One-US-July2022.pdf - Wednesday August 10, 2022 17:29:18
1731
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Bid Number: RFP 090122 Vendor Name: Getac, Inc.
1733
Telephone: 800-373-5353
CDCE, Inc.
22641 Old Canal Road
Yorba Linda, CA 92887
City of Murrieta Police Department
1 Town Square
Murrieta, CA 92562-7022
Riverside County
City of Murrieta Police Department
2 Town Square
Murrieta, CA 92562
United States
Sales Quote
121982-A
Customer No. CIMURRIPD
Sales Quote No.
Ship ToBill To
Contact:
Telephone: Telephone:
Accounts Payable Contact:
951-461-6317
Jeremy Durrant
Payment Method
Customer PO NumberF.O.B.Ship Via
To Be Determined
Drop Ship Destination
Entered By Ordered BySalesperson
Jeremy DurrantShane WilliamsCrystal Beach
Order
Qty
Extended
Price
Unit
Price Part # Description
Quote Date
03/01/24
E-mail: E-mail: [email protected]
Line
Item
5 7,500.00 DM-4001545EF22C64BE R1900 router with WiFi (5G modem) 1-yr NetCloud Mobile1 1,500.00 Performance Essentials Plan, no AC power supply or antennas, Global, MFG# MB01-19005GB-GA
Estimated Delivery Date: currently in stock, 5 - 7 business days ARO.
Cradlepoint NetCloud Admin: TBD
**Purchase orders must include CDCE's Quote#, all part numbers, descriptions, quantities, and price. Purchase orders must also include payment terms and bill to/ship to addresses** ***This quote is valid for 30 days from the stated Quote Date*** 02/26/24
09:52:47 AM
Page No.
Print Time
Print Date
Order Total
8.750 % Sales Tax
Freight
Subtotal
8,281.25
656.25
125.00
7,500.00
5EF22C64BE