National City City Council
August 6, 2024

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! Sweetwater Rd
E 30th St
M Ave
N Ave
L Ave
N 2nd Ave
Grove St
Prospect St
4 4
1 3
3 2
3 4
4 2
2 4
3 3
4 3
3 4
4 43
3 National City SSARP - 30th Street & Sweetwater Road Corridor Sweetwater Rd
E 30th St
D Ave
A Ave
Cagle St
Hoover Ave
Valley Rd
N 2nd Ave
Highland Ave
J Ave L Ave
E 26th St
National City Blvd
Stockman St
E 24th St
Putter Dr
Plaza Bonita Rd
Bonita Mesa Rd
Alta Dr
F Ave
Trousdale Dr
Grove St
E 31st St
Transportation Ave
N Ave
Euclid Ave
Biggs Ct
Royal Pl
Mile Of Cars Way
E 28th St
E 32nd St
Press Ln
Kellie Ct
Calmoor St
W 28th St
G Ave
F Ave
Valley Rd
Type of Collision
! Broadside
! Rear End
! Pedestrian/Vehicle
! Head-On
! Bicycle/Vehicle
! Hit Object
! Sideswipe
! Overturned
! Other/Not Stated
Severity
1 Fatal
2 Severe Injury
3 Other Visible Injury
4 Complaint of Pain
Figure 5-11
L Avenue to Prospect Street
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0 200 400100
Feet
0 0.25 0.5
Miles
§¨¦805
·|}þ54
2nd Avenue / 30th Street intersection
HSIP Cycle 6: Pedestrian crossing and bulb-
outs; signal equipment upgrades
HSIP Cycle 7: Safety lighting
HSIP Cycle 9: Emergency vehicle preemption
Between Highland Avenue and 2nd Avenue
§ Provide bike lanes and prohibit on-street parking
Between 2nd Avenue and Plaza Bonita Road / Stockman Street § Provide protected bike lanes and prohibit on-street parking Prospect Street / 30th Street intersection
HSIP Cycle 6: Signal equipment upgrades
HSIP Cycle 7: Crosswalks
HSIP Cycle 8: Safety lighting
HSIP Cycle 9: Emergency vehicle preemption

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! Sweetwater Rd
Olive St Orange St Cypress Ave
Euclid Ave
44 43
43 4
4 4
National City SSARP - 30th Street & Sweetwater Road Corridor Sweetwater Rd
E 30th St
D Ave
A Ave
Cagle St
Hoover Ave
Valley Rd
N 2nd Ave
Highland Ave
J Ave L Ave
E 26th St
National City Blvd
Stockman St
E 24th St
Putter Dr
Plaza Bonita Rd
Bonita Mesa Rd
Alta Dr
F Ave
Trousdale Dr
Grove St
E 31st St
Transportation Ave
N Ave
Euclid Ave
Biggs Ct
Royal Pl
Mile Of Cars Way
E 28th St
E 32nd St
Press Ln
Kellie Ct
Calmoor St
W 28th St
G Ave
F Ave
Valley Rd
Type of Collision
! Broadside
! Rear End
! Pedestrian/Vehicle
! Head-On
! Bicycle/Vehicle
! Hit Object
! Sideswipe
! Overturned
! Other/Not Stated
Severity
1 Fatal
2 Severe Injury
3 Other Visible Injury
4 Complaint of Pain
Figure 5-11
Euclid Avenue to Cypress Street
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0 200 400100
Feet
0 0.25 0.5
Miles
§¨¦805
·|}þ54
Between 2nd Avenue and Plaza Bonita Road / Stockman Street § Provide protected bike lanes and prohibit on-street parking

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Sweetwater Rd
Biggs Ct
Plaza Bonita Rd
Valley Rd
Stockman St
Menard St
4 3
4 4
4 4
2 4
4 3
3 4
4 4
3 4
National City SSARP - 30th Street & Sweetwater Road Corridor Sweetwater Rd
E 30th St
D Ave
A Ave
Cagle St
Hoover Ave
Valley Rd
N 2nd Ave
Highland Ave
J Ave L Ave
E 26th St
National City Blvd
Stockman St
E 24th St
Putter Dr
Plaza Bonita Rd
Bonita Mesa Rd
Alta Dr
F Ave
Trousdale Dr
Grove St
E 31st St
Transportation Ave
N Ave
Euclid Ave
Biggs Ct
Royal Pl
Mile Of Cars Way
E 28th St
E 32nd St
Press Ln
Kellie Ct
Calmoor St
W 28th St
G Ave
F Ave
Valley Rd
Type of Collision
! Broadside
! Rear End
! Pedestrian/Vehicle
! Head-On
! Bicycle/Vehicle
! Hit Object
! Sideswipe
! Overturned
! Other/Not Stated
Severity
1 Fatal
2 Severe Injury
3 Other Visible Injury
4 Complaint of Pain
Figure 5-11
Valley Road to Ring Road
¯
0 200 400100
Feet
0 0.25 0.5
Miles
§¨¦805
·|}þ54
Stockman Street / Plaza Bonita Road / Sweetwater Road intersection HSIP Cycle 6: Signal equipment upgrades
HSIP Cycle 7: Safety lighting
HSIP Cycle 8: Pedestrian countdown signal heads
HSIP Cycle 9: Emergency vehicle preemption
Between 2nd Avenue and Plaza Bonita Road / Stockman Street § Provide protected bike lanes and prohibit on-street parking Valley Road / 30th Street intersection
HSIP Cycle 6: Signal equipment upgrades
HSIP Cycle 7: Safety lighting
HSIP Cycle 8: Pedestrian countdown signal heads
HSIP Cycle 9: Emergency vehicle preemption
Ring Road / Sweetwater Road
HSIP Cycle 6: Signal equipment upgrades
HSIP Cycle 7: Crosswalks and pedestrian
countdown signal heads
HSIP Cycle 8: Safety lighting
HSIP Cycle 9: Emergency vehicle preemption
Between Plaza Bonita Road and Plaza Bonita Centerway
§ Provide dynamic/variable speed limit signs
HSIP Cycle 8: Install raised median with turn pockets

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Sweetwater Rd
Calmoor St
Calmoor Way
Paseo De Paz
Paseo De Sabato
Plaza Bonita Center Way
4 4 4 3
4 4
1 43
4 4
3 4
44 2
National City SSARP - 30th Street & Sweetwater Road Corridor Sweetwater Rd
E 30th St
D Ave
A Ave
Cagle St
Hoover Ave
Valley Rd
N 2nd Ave
Highland Ave
J Ave L Ave
E 26th St
National City Blvd
Stockman St
E 24th St
Putter Dr
Plaza Bonita Rd
Bonita Mesa Rd
Alta Dr
F Ave
Trousdale Dr
Grove St
E 31st St
Transportation Ave
N Ave
Euclid Ave
Biggs Ct
Royal Pl
Mile Of Cars Way
E 28th St
E 32nd St
Press Ln
Kellie Ct
Calmoor St
W 28th St
G Ave
F Ave
Valley Rd
Type of Collision
! Broadside
! Rear End
! Pedestrian/Vehicle
! Head-On
! Bicycle/Vehicle
! Hit Object
! Sideswipe
! Overturned
! Other/Not Stated
Severity
1 Fatal
2 Severe Injury
3 Other Visible Injury
4 Complaint of Pain
Figure 5-11
Ring Road to National City Limits
¯
0 200 400100
Feet
0 0.25 0.5
Miles
§¨¦805
·|}þ54
Fairlomas Road / Sweetwater Road intersection
§ Prohibit eastbound left turning traffic from
entering the driveway during the PM peak hour.

Fairlomas Road / Sweetwater Road intersection
§ Provide high visibility continental crosswalks
with advanced stop bars on northbound approach.

Between Plaza Bonita Road and Plaza Bonita Centerway
§ Provide dynamic/variable speed limit signs
HSIP Cycle 8: Install raised median with turn pockets
Calmoor Street / Sweetwater Road intersection
HSIP Cycle 6: Signal equipment upgrades
HSIP Cycle 7: Safety lighting
HSIP Cycle 8: Pedestrian countdown signal heads
HSIP Cycle 9: Emergency vehicle preemption
Plaza Bonita Center Way / Sweetwater Road intersection
HSIP Cycle 6: Signal equipment upgrades
HSIP Cycle 7: Safety lighting
HSIP Cycle 8: Pedestrian countdown signal heads

City of National City
Systemic Safety Analysis Report Program /

6. Prioritized Safety Project Scope & Crash Reduction
Factors
The high collision corridor countermeasures presented in the previous chapter were reviewed to identify high priority projects to pursue grant funding for. The following factors were reviewed and considered:
• Severe/fatal injury collisions
• High frequency collision intersections and segments
• Future planned improvements
• Project location and surrounding land uses

Consistent with HSIP grant requirements a total of three countermeasures were selected for grouping into a project, including:
• S17PB: Install pedestrian countdown signal heads
• S20PB: Install advance stop bar before crosswalk (Bicycle Box) • S21PB: Modify signal phasing to implement a Leading Pedestrian Interval (LPI)

S17PB Install pedestrian countdown signal heads
Countermeasure S17PB consists of installing pedestrian countdown signal heads, which contain a timer display and countdown the number of seconds left to finish crossing the street. They can reassure pedestrians of the time remaining to safely cross. These signals have been shown to encourage more pedestrians to use the pushbutton rather than jaywalk. The Crass Reduction Factor for this countermeasure is 25% for pedestrian and bicycle crashes.

S20PB: Install advance stop bar before crosswalk (Bicycle Box) Countermeasure S20PB provides the opportunity to enhance both pedestrian and bicycle safety by adding an advance stop bar before the marked crosswalk. This provides a buffer between the vehicles and the crossing pedestrians. This countermeasure may also be used to apply a bicycle box. The Crass Reduction Factor for this countermeasure is 15% for pedestrian and bicycle crashes.

S21PB: Modify signal phasing to implement a Leading Pedestrian Interval (LPI) Countermeasure S21PB gives pedestrians the opportunity to enter an intersection 3-7 seconds before vehicles are given a green indication. Lead Pedestrian Intervals (LPI) provide (1) increased visibility of crossing pedestrians; (2) reduced conflicts between pedestrians and vehicles; (3) increased likelihood of motorists yielding to pedestrians; and (4) enhanced safety for pedestrians who may be slower to start into the intersection. The Crass Reduction Factor for this countermeasure is 60% for pedestrian and bicycle crashes.

Instead of limiting countermeasures to individual high collision corridors, a systemic approach was utilized, selecting eight intersections across multiple corridors. This process was intended to

City of National City
Systemic Safety Analysis Report Program /

maximize the Benefit/Cost ratio (BCR) for the project and address locations with the greatest potential safety challenges. The locations were then grouped by countermeasure type. Four final countermeasure groups were identified:

Countermeasure Group 1
S17PB Install countdown signal heads & S21PB Modify signal phasing to implement LPI

Harbison Avenue / E Plaza Boulevard
• Signalized intersection.
• 2 eastbound lanes, 2 westbound lanes, and a center left turn lane without medians. • 2 northbound lanes, 2 southbound lanes, and a center left turn lane without medians. • Single-family residential and commercial use area.
• One severe and one non-severe vehicle/pedestrian collisions reported.

Figure 6-1 displays conceptual graphics of the Countermeasure Group 1 proposed improvements.

Countermeasure Group 2
S20PB Install advance stop bar before crosswalk & S21PB Modify signal phasing to implement LPI

Harbison Avenue / E 8th Street
• Signalized intersection.
• 2 eastbound lanes, 2 westbound lanes, and a center left turn lane without medians on the east leg. 2 eastbound lanes, one westbound lane, and a center left turn lane without medians on the west leg.
• One northbound lane, one southbound lane and a center left turn lane without medians on the north leg. 2 northbound lanes, 2 southbound lanes, and a center left turn lane without medians on the south leg.
• Single-family and multi-family residential and commercial use area. • 2 severe and one non-severe vehicle/pedestrian collisions reported.

E Plaza Boulevard / Highland Avenue
• Signalized intersection.
• 2 eastbound lanes, 2 westbound lanes, and a center left turn lane without medians on the east leg. 2 eastbound lanes, one westbound lane, and a left turn lane without medians on the west leg.
• One northbound lane, one southbound lane and a center left turn lane without medians on the north leg. 2 northbound lanes, 2 southbound lanes, and a center left turn lane without medians on the south leg.
• Single-family and multi-family residential and commercial use area. • One fatal and 2 non-severe collisions reported.

City of National City
Systemic Safety Analysis Report Program /

Highland Avenue / E 8th Street
• Signalized intersection.
• 2 eastbound lanes, 2 westbound lanes, and a center left turn lane without medians on the east leg. 2 eastbound lanes, one westbound lane, and a left turn lane without medians on the west leg.
• 2 northbound lanes, 2 southbound lanes and a center left turn lane without medians. • Commercial use area.
• One severe and 2 non-severe collisions reported (one broadside and 2 vehicle/pedestrian).

Figure 6-2 displays conceptual graphics of the Countermeasure Group 2 proposed improvements.

Countermeasure Group 3
S20PB Install advance stop bar before crosswalk

Highland Avenue / E 21st Street
• Signalized intersection.
• One eastbound lane, one westbound lane, and a center left turn lane without medians. • 2 northbound lanes, 2 southbound lanes and a center left turn lane without medians. • Single-family and multi-family residential and commercial use area. • One fatal and one non-severe collisions reported (one vehicle/pedestrian).

Figure 6-3 displays conceptual graphics of the Countermeasure Group 3 proposed improvements.

Countermeasure Group 4
S21PB Modify signal phasing to implement LPI

Highland Avenue / E 18th Street
• Signalized intersection.
• One eastbound lane, one westbound lane, a center left turn lane without medians, eastbound bike lane and westbound bike lane.
• 2 northbound lanes, 2 southbound lanes and a center left turn lane without medians. • Commercial use area.
• 2 severe and 6 non-severe collisions reported (5 vehicle/pedestrian).

National City Boulevard / E 8th Street
• Signalized intersection.
• One eastbound lane, 2 westbound lanes, an eastbound right turn, a center left turn lane without medians.
• Eastbound bike lane and westbound bike lane on the west leg.

City of National City
Systemic Safety Analysis Report Program /

• 2 northbound lanes, 2 southbound lanes and a center left turn lane without medians. • Commercial use area.
• One fatal and 1 non-severe vehicle-pedestrian collisions reported.

Highland Avenue / E 30th Street
• Signalized intersection.
• 2 eastbound lanes, 2 westbound lanes, a center left turn lane without medians on the west leg, and 2 center left turn lanes without medias on the east leg. • 2 northbound lanes, 2 southbound lanes and a center left turn lane without medians. • Educational and commercial use area. Sweetwater Union High School at the northwest corner of the intersection.
• 5 non-severe collisions reported (2 vehicle-pedestrian).

Figure 6-4 displays conceptual graphics of the Countermeasure Group 4 proposed improvements.

Taking these four groups into account, a benefit cost ratio (BCR) analysis of estimated project was undertaken using the HSIP Grant Cycle 10 HSIP Analyzer. The project cost is estimated at $427,500. Given the collision history and the Crash Reduction Factors for the three countermeasures, the project benefit is estimated at $18,238,920, for a collective Benefit/Cost ratio of 42.66. Appendix D provides the HSIP Analyzer.

EX. R/W EX. R/W
EX. R/W EX. R/W

E PLAZA BLVD

S HARBISON AVE
S21PB, IMPLEMENT A LEADING

PEDESTRIAN INTERVAL (LPI) (TYP)
S17PB, INSTALL PEDESTRIAN

COUNTDOWN SIGNAL HEADS (TYP)
OTHER SAFETY MEASURE: INSTALL HIGH VISIBILITY

CROSSING AND ADVANCED STOP BAR (TYP)
Figure 6-1
Conceptual Design of Proposed Improvements - Countermeasure Group 1 10/26/2020
Sheet 1 of 4
C:\CRA_SP\Chen Ryan\P-2020-070-HSIP_Cycle_10 - Files\National City - SSARP Based App\Attachment 3 - Existing and Proposed Conditions Plan\070_CRA_PROP CONDITIONS.dwg Plot: Melanie Foronda Date: 10/26/2020 3:13:10 PM N 0' 60' 120'
SCALE 1" = 60'
LEGEND

INFLUENCE AREA

CONSTRUCTION AREA
LOCATION 1 COUNTERMEASURE GROUP 1: HARBISON AVE AND E PLAZA BLVD COUNTERMEASURE S17PB & S21PB

EX. R/W
EX. R/W
EX. R/W
EX. R/W

S HARBISON AVE
E 8TH ST
S20PB, INSTALL ADVANCE STOP

BAR (TYP)
S21PB, IMPLEMENT A LEADING

PEDESTRIAN INTERVAL (LPI) (TYP)
OTHER SAFETY MEASURE: INSTALL

HIGH VISIBILITY CROSSING (TYP)
OTHER SAFETY MEASURE:

IMPROVE PED RAMP (TYP)
EX. R/W EX. R/W
EX. R/W EX. R/W

HIGHLAND AVE

E PLAZA BLVD
S20PB, INSTALL ADVANCE STOP

BAR (TYP)
S21PB, IMPLEMENT A LEADING

PEDESTRIAN INTERVAL (LPI) (TYP)
OTHER SAFETY MEASURE: INSTALL

HIGH VISIBILITY CROSSING (TYP)
OTHER SAFETY MEASURE:

IMPROVE PED RAMP (TYP)
EX. R/W
EX. R/W
EX. R/W
EX. R/W

HIGHLAND AVE
S21PB, IMPLEMENT A LEADING

PEDESTRIAN INTERVAL (LPI) (TYP)
S20PB, INSTALL ADVANCE STOP

BAR (TYP)
E 8TH ST
OTHER SAFETY MEASURE: INSTALL

HIGH VISIBILITY CROSSING (TYP)
Figure 6-2
Conceptual Design of Proposed Improvements - Countermeasure Group 2 10/26/2020
Sheet 2 of 4
C:\CRA_SP\Chen Ryan\P-2020-070-HSIP_Cycle_10 - Files\National City - SSARP Based App\Attachment 3 - Existing and Proposed Conditions Plan\070_CRA_PROP CONDITIONS.dwg Plot: Melanie Foronda Date: 10/26/2020 3:13:16 PM N 0' 60' 120'
SCALE 1" = 60'
LEGEND

CONSTRUCTION AREA
LOCATION 2 COUNTERMEASURE GROUP 2: HARBISON AVE AND E 8TH ST COUNTERMEASURE S20PB & S21PB
LOCATION 3 COUNTERMEASURE GROUP 2: E PLAZA BLVD AND HIGHLAND AVE COUNTERMEASURE S20PB & S21PB
LOCATION 4 COUNTERMEASURE GROUP 2: HIGHLAND AVE AND E 8TH ST COUNTERMEASURE S20PB & S21PB

INFLUENCE AREA

EX. R/W
EX. R/W
EX. R/W
EX. R/W

HIGHLAND AVE
E 21ST ST
S20PB, INSTALL ADVANCE STOP

BAR (TYP)
OTHER SAFETY MEASURE: INSTALL

HIGH VISIBILITY CROSSING (TYP)
Figure 6-3
Conceptual Design of Proposed Improvements - Countermeasure Group 3 11/2/2020
Sheet 3 of 4
C:\CRA_SP\Chen Ryan\P-2020-070-HSIP_Cycle_10 - Files\National City - SSARP Based App\Attachment 3 - Existing and Proposed Conditions Plan\070_CRA_PROP CONDITIONS.dwg Plot: Melanie Foronda Date: 11/2/2020 11:30:57 AM N 0' 60' 120'
SCALE 1" = 60'
LEGEND

INFLUENCE AREA

CONSTRUCTION AREA
LOCATION 5 COUNTERMEASURE GROUP 3: HIGHLAND AVE AND E 21ST ST COUNTERMEASURE S20PB

EX. R/W EX. R/W
EX. R/W EX. R/W

HIGHLAND AVE
E 18TH ST
S21PB, IMPLEMENT A LEADING

PEDESTRIAN INTERVAL (LPI) (TYP)
OTHER SAFETY MEASURE: INSTALL

HIGH VISIBILITY CROSSING (TYP)
E 8TH ST
EX. R/W
EX. R/W EX. R/W
EX. R/W
S21PB, IMPLEMENT A LEADING

PEDESTRIAN INTERVAL (LPI) (TYP)

NATIONAL CITY BLVD

HIGHLAND AVE
E 30TH ST
EX. R/W
EX. R/W
EX. R/W
EX. R/W
S21PB, IMPLEMENT A LEADING

PEDESTRIAN INTERVAL (LPI) (TYP)
OTHER SAFETY MEASURE: INSTALL

HIGH VISIBILITY CROSSING (TYP)
Figure 6-4
Conceptual Design of Proposed Improvements - Countermeasure Group 4 11/1/2020
Sheet 4 of 4
C:\CRA_SP\Chen Ryan\P-2020-070-HSIP_Cycle_10 - Files\National City - SSARP Based App\Attachment 3 - Existing and Proposed Conditions Plan\070_CRA_PROP CONDITIONS.dwg Plot: Izzad J. Loh Date: 11/1/2020 18:23:02 N 0' 60' 120'
SCALE 1" = 60'
LEGEND

CONSTRUCTION AREA
LOCATION 6 COUNTERMEASURE GROUP 4: HIGHLAND AVE AND E 18TH ST COUNTERMEASURE S21PB
LOCATION 7 COUNTERMEASURE GROUP 4: NATIONAL CITY BLVD AND E 8TH ST COUNTERMEASURE S21PB
LOCATION 8 COUNTERMEASURE GROUP 4: HIGHLAND AVE AND E 30TH ST COUNTERMEASURE S21PBINFLUENCE AREA

Addendum to the City of National City
Systemic Safety Analysis Report Program (SSARP) /
Local Roadway Safety Plan (LRSP)

April 2024

Prepared For:

City of National City

Prepared By:

Kimley-Horn and Associates, Inc.

2 Table of Contents

1. Purpose of the Addendum ................................ ................................ ............................... 3

2. Community Outreach and Stakeholder Engagement ................................ ......................... 3

3. Equity Considerations................................ ................................ ................................ ...... 3

3.1 Race/Ethnicity ................................ ................................ ................................ .......... 6

3.2 Climate and Economic Justice Screening Tool (CEJST)................................ ............. 6

3.2.1 Data ................................ ................................ ................................ .................. 6

3.2.2 Analysis ................................ ................................ ................................ ............ 7

3.2.3 Equitable Implementation ................................ ................................ ................... 9

4. Policy and Process Changes ................................ ................................ ......................... 10

5. Progress and Transparency ................................ ................................ ........................... 19

3 1. Purpose of the Addendum
This Addendum amends the City of National City Systemic Safety Analysis Report Program (SSARP) / Local Roadway Safety Plan (LRSP) dated February 2021. Since the completion of the SSARP / LRSP, the City has determined the need for additional context to clarify the plan development process, improve accountability, recommend safety policy and process changes, and identify the process for ongoing monitoring and reporting. All other elements of the original document remain unchanged.

2. Community Outreach and Stake holder Engagement
This section of the addendum provides an update on community outreach and engagement that was described in the Stakeholder Coordination subsection of Chapter 1: Introduction.

Through the process of developing the SSARP / LRSP, the City identified the need for more robust community outreach and engagement on the topic of safety. The City recently applied for and was awarded a Caltrans Sustainable Planning Grant to plan and implement Safe Routes to School projects within the City. The scope of work includes significant community outreach and engagement, including soliciting feedback about safety issues from the district superintendent, traffic operations staff, school principals, crossing guards, and the general public. The project is scheduled to begin in 2024 and is expected to be completed by 2027.

In addition to these upcoming outreach efforts, the City works closely with local law enforcement and school staff on an ongoing basis to identify safety issues. City Council commits between $100,000 and $200,000 annually from the General Fund to support outreach to all 10 elementary schools. Outreach activities include safety trainings, walk/bike to school events, neighborhood walk audits, and the development of educational brochures and videos on the City website.

3. Equity Considerations
This section of the addendum provides additional equity data for City staff to consider for project programming. The new equity data is intended to be used in conjunction with the prioritization factors and cost benefit analysis results that were described in Chapter 6: Prioritized Safety Project Scope & Crash Reduction Factors.

The analysis was conducted using the Climate and Economic Justice Screening Tool (CEJST), a tool used to score census tracts in the state of California on a system of metrics used to identify disadvantaged communities. The metrics used are indicators of burdens that disadvantaged communities face related to climate change, the environment, health, and economic opportunity.

4 Twelve (12) census tracts out of fourteen (14) are identified as disadvantaged communities in the City of National City, as shown in Figure 1.

Figure 1: Climate and Economic Justice Census Tracts – Disadvantaged

5 Figure 2 shows the location of low-income census tracts. Eleven (11) out of fourteen (14) tracts are low-income.

Figure 2: Climate and Economic Justice Census Tracts – Low Income

6 3.1 Race/Ethnicity
The population of National City is composed of 55,550, according to the US Census Bureau.

Table 1 list the population of National City by race/ethnicity. The City is predominately Hispanic or Latino (64.9%) followed by Asian (17.1%), and White (10.1%).

Table 1 - National City Population by Race/Ethnicity
Race/Ethnicity Number of People by
Race/Ethnicity
Percent of People by
Race/Ethnicity
Hispanic or Latino 36,052.0 64.9%
Asian 9,499.1 17.1%
White 5,610.6 10.1%
Black or African American 2,444.2 4.4%
Other 1,944.3 3.5%

3.2 Climate and Economic Justice Screening Tool (CEJST)

3.2.1 Data
Equity analysis provides a tool to ensure specific needs are met in underserved communities.

CEJST 2016-2021 data set was utilized to identify low-income census tracts, disadvantaged census tracts, and census tracts with threshold criteria exceeded. Census tracts with threshold criteria exceeded are for associated socioeconomic, environmental, climate, or other burdens.

Each category was analyzed with REPLICA. REPLICA is a tool used to access traffic datasets for specific geographies. The available dataset represents the population and its travel pattern for National City.

REPLICA data for Spring 2023 was used to determine network link volumes derived from Replica’s seasonal model which provides volume for a typical weekday. Metrics used in the network link volume include choice of mode, trip distance, trip purpose, and vehicle details. The dataset uses information about trips at the network link level. The volume data shows that the top five (5) roadway segments with the highest trip counts include: 8th Street, East Plaza Boulevard, Highland Avenue, Division Street, and Sweetwater Road.

7 3.2.2 Analysis
The analysis was conducted using REPLICA data and CEJST. Both datasets were used to compare roadway volume to low-income census tracts. CEJST census tracts with thresholds criteria exceeded contain roadways with high roadway volume that occurred in census tracts with 2-10 burdens as shown in Figure 3. Within the city, about 84% of the population is in low- income tracts.

Figure 3: National City Climate and Economic Justice Census Tracts

8 Additional analysis was done for primary mode of travel in National City. Table 2 provides a summary of the percentage of primary modes of travel in National City’s roadway network. The highest recorded primary mode of transportation in National City is private auto at 63.3%, followed by auto passenger at 21.0% and walking at 11.8%.

Table 2 - Primary Mode
Primary Mode Percentage
Private Auto 63.3 %
Auto Passenger 21.0 %
Walking 11.8 %
Biking 1.32 %
Public Transit 1.13 %
Other 1.11 %
Taxi/TNC .33 %
Figure 4 indicates that most trips are between 2 miles to 16 miles. It is important to note the distance of these trips to see what other modes of travel people can adopt. By providing more connectivity throughout the city it can eliminate car trips, and implement trips for walking, biking, and transit.

Figure 4: Trip Distance

9 3.2.3 Equitable Implementation
The Local Roadway Safety Plan identified seven High Collision Corridors:
• Euclid Avenue, from Beta Street to 18th Street
• Highland Avenue, from Division Street to SR-54 EB Ramps • Plaza Boulevard / Paradise Valley Road, from Coolidge Avenue to E Plaza Boulevard • 8th Street, from Harbor Drive to Paradise Valley Road / Plaza Boulevard • 16th Street, from Wilson Avenue to Rachel Avenue
• 18th Street, from Wilson Avenue to Rachel Avenue
• 30th Street / Sweetwater Road, from Hoover Avenue to Plaza Bonita Center Way Equitable implementation of safety countermeasures would prioritize high collision corridors within disadvantaged communities, low income communities, and environmental justice communities to improve safety and air quality for the most vulnerable populations. Figure 5 shows the High Collision Corridors overlaid with disadvantaged communities. Each corridor is located at least partially within disadvantaged census tracts. All corridors except the Euclid Avenue and 30th Street corridors are located entirely within disadvantaged communities.

Figure 5: High Collision Corridors and Climate and Economic Justice Census Tracts

10 Figure 6 shows the High Collision Corridors overlaid with the Justice 40 low-income census tracts, meaning that the census tract is considered low income and has at least one more environmental, climate, or other socioeconomic burden. The 8th Street, Plaza Boulevard, Highland Avenue, 18th Street corridors are located entirely within Justice 40 low income tracts.

4. Policy and Process Changes
This section of the addendum builds upon Appendix A: Best Practices and Document Review, which provided a summary of current policies and planning documents related to safety, by providing specific recommendations to enhance internal work flows and procedural guidelines with current safety best practices.

Existing plans, policies, and projects that were recently completed, planned, or ongoing were compiled as part of the LRSP process to gain perspective on the existing efforts for transportation-related improvements within the City. High-level key points regarding transportation improvements and safety-related topics were identified to inform decision-making in the LRSP.

11 Table 3 outlines the relevant existing City plans, Table 4 outlines the relevant proposed city projects, and Table 5 outlines relevant existing and future City transportation projects, pedestrian projects, and traffic calming and safety projects found in the Capital Improvement Program (CIP) and their respective timeline.

Table 6 identifies existing policies that may impact the safety analysis process and identifies recommendations where the City could enhance or adopt non-infrastructure safety countermeasures.

12 Table 3- Review of Existing City Plans
Document Name Summary/Goals
National City General
Plan – Circulation
Element (2011)
• The goal of the plan is to provide benefits and improve the environment through a wider range of mobility options, making transportation more inclusive and affordable; reduce greenhouse gas emissions and air pollution, increase activity on the street to support businesses and improve safety, and address public health by promoting physical activity.
• The Circulation Element of the general plan focuses on the proposals and plans of connectivity for multiple modes of transportation including bikeways, average daily traffic, and future roadway growth and enhancements. The general plan acts as a document of collaboration between land use elements and circulation and setting standards and goals such as roadway improvements, increased number of travel modes, and improved quality of life.

City of National City
Final Climate Action
Plan (2011)
• This plan addresses the major sources of greenhouse (GHG) emissions in National City and outlines long-term strategy that the City and community can implement to achieve GHG emission reduction target. • The goals of this plan are to reduce its contribution to global climate change and support the State of California’s emission reduction target. As well as tiering and streamlining of future development within National City under CEQA guidelines 15152 and 15183.5.

City of National City
IntraConnect (2020)
• The purpose of Integrating Neighborhoods with Transportation Routes for All Connections (INTRAConnect) project is about connecting people who would like to live in a healthy and vibrant environment to areas of National City. • The INTRAConnect project expands upon SMART FOUNDATION (Safe Multi-modal accessible routes to school, work, shopping, parks, services, and transit)
• The goal of the plan is to reduce VMT and associated GHG. The program has identified and suggested several TDM measures that can support car- lite and healthy transportation choices in National City.

National City Bicycle
Master Plan
• The purpose of the plan is to provide a citywide system of interconnected bicycle corridors, support facilities, and a plan for a more bicycle-friendly city.
• The goals of the plan are to provide a viable travel choice for users of all abilities, a safe and comprehensive local and regionally connected bikeway network, and environmental quality, public health, recreation, and mobility benefits.

13 Table 4- Current and Proposed Roadway Projects
Project Name Plan/Funding Project Description and
Location Status
Pedestrian and
Bicycle
Improvements
City of National
City
IntraConnect
(2020)
F Avenue: E. 18th Street to
E 24th Street Proposed
Pedestrian
Improvements
City of National
City
IntraConnect
(2020)
S. Harbison Avenue: E. 5th
Street to E. Plaza Blvd Proposed
Traffic Calming
and Pedestrian
Improvements
City of National
City
IntraConnect
(2020)
Plaza Boulevard: C Avenue
to L Avenue Proposed
Bicycle
Improvements
National City
Bicycle Master
Plan
E. 18th Street: Wilson
Avenue to Palm Avenue Proposed
Bicycle
Improvements
National City
Bicycle Master
Plan
D Avenue from E. 4th Street
to 30th Street Proposed
Gerald Ford
School
Community Trail
Connector
National City
Bicycle Master
Plan
Fred Waring Dr to Miles
Ave Proposed

14 Table 5- Review of City Projects from National City
Project Name Timeline Roadway Improvements
National City
Boulevard Inter-City
Bike Connection
Completed
Buffered bike lanes along 33rd Street from Hoover Avenue to National City Boulevard and approximately 0.4 miles of Class II bike lanes along National City Blvd from 33rd Street to the southern city limit with Chula Vista.

Highland Avenue
Bike Connection Completed
Construct Class II Bicycle facilities, traffic calming, pavement markings, signing, signal modifications, lighting, and ADA curb ramps
Safe Routes to
School Citywide In-Process Infrastructure improvements Citywide to enhance access and safety for children walking and biking to school.

Pedestrian Safety
Enhancements
(HSIP)
In-Process
Install pedestrian countdown signal heads, advance stop bar before crosswalk (Bicycle Box), and modify signal phasing to implement a Leading Pedestrian Interval (LPI).
8th Street and
Roosevelt Avenue
Active Transportation
Corridor
In-Process
Enhance pedestrian and bicycle connections between Naval Base San Diego, the 8th Street Trolley Station and
Downtown National City
El Toyon Las Palmas
Shared Use Path In-Process
Improve the multi-use path that runs parallel to I-805
between Beta St and E. 4th Street with lighting, improved crossings and new surface treatment.

El Toyon/Las Palmas
– Bicycle Corridor
ATPL – 5066(032)
Construction Construct a bicycle corridor from Division Street to 22nd Street , E of I-805

15 Table 6- Summary of Safety Program and Policy Recommendations Safety Topic Initiatives/ Current Status Recommendations for Enhancement

COMMITTEES / ROLES
Does the City
have an Active
Transportation
Coordinator?
The Director of Public Works /
City Engineer has been serving
this role, but there is no formal
title.

The City could formally adopt this
role into the job description for City
Engineer.

Does the City
have a Safety or
Active Advisory
Committee?
The City has a Traffic Safety
Committee comprised of 5
volunteer residents (appointed
by City Council) of the
community and engineering
department staff as liaison.

The role of the Traffic Safety
Committee could be expanded to
provide more oversight
responsibility for the implementation
of safety initiatives such as the
Local Road Safety Plan. The
committee could work with City
Council and City Staff to provide
informed recommendations for
project advancements and reporting
on plan progress.

Does the City
have an Active
Transportation
Safety Education
Program?
City provides safety information
through their website and
educational brochures.

Coordination with elementary
schools through neighborhood
walk audits. Police department
does occasional outreach as
well. The City does not currently
maintain a formal policy or
documentation of these
activities.

This program could be more
formally documented and
established as an ongoing line item
in the City budget to ensure
continuity.

POLICY / PLANS
Does the City
have a Complete
Streets Plan?
The City’s General Plan
Circulation Element has a
Complete Streets section.

The City has completed many of the
easier complete street projects.

Further expansion of the complete
streets system will require
compromises to parking or travel
lanes. The City could include an
initiative in upcoming planning
efforts to provide outreach and
education on the potential benefits
of complete streets efforts that could
outweigh the impact of lost /
relocated parking or travel lanes.

16 Safety Topic Initiatives/ Current Status Recommendations for Enhancement
Does the City
assess Traffic
Impact Fees?
Transportation Development
Impact Fee (TDIF)
The City can include potential
roadway safety impacts in the nexus
study for a new project to be
included for impact fee funding
Does the City
have a Safe
Routes to School
program?
Yes The City can continue to implement
safe routes to school projects and
work with schools to monitor the
system for additional needs after the
existing identified projects are
complete
Does the City
implement Traffic
Calming
Policies?
The City utilizes best practices
for traffic calming through CIP.

Generally don't implement
speed bumps, but may add
speed cushions to address a
need. Ad-hoc traffic calming
requests would be presented to
the TSC to approve or deny.

There is no existing City
guideline for implementation of
traffic calming or systematic
review of the need - it is all ad
hoc. They typically reference
guidelines published by
neighboring municipalities or
published federal guidance.

The City could formalize the best
practices standards it currently uses
for traffic calming decisions to better
and more consistently justify
improvements that are made or not
made subsequent to neighborhood
requests. The City may also
consider developing its own Traffic
Calming Policy and decision matrix.

Does the City
regularly conduct
Speed Surveys?
Yes Monitor updated guidance on AB43
implementation to provide more
flexibility to setting local speed
limits.

Does the City
utilize Warrants
for Stop Signs
and Signals?
Yes, they follow CA MUTCD
warrant analysis
The City can continue to rely on the
latest CA-MUTCD traffic control
standards.

Does the City
have
Transportation
Demand
Management
(TDM) or Vehicle
Miles Travelled
(VMT) Reduction
policies?
Newly adopted Climate Action
Plan (CAP) and also circulation
element update would include
references to VMT and
compliance with SB 743. They
use the SANTEC/ITE guidelines
for VMT usage in TIAs. The city
does not have formal
requirements for TDM.

City could consider developing its
own SB743 VMT analysis
procedures and thresholds. The City
could also include travel demand
management strategies in its
mitigation toolbox where
appropriate.

Does the City
perform regular
Traffic Crash
Monitoring?
No formal policy that requires a
citywide systematic review on a
yearly basis. The police
department keeps crash records
The City could conduct annual or bi-
annual screening of crash data to
track changing patterns and trends
and to monitor which safety

17 Safety Topic Initiatives/ Current Status Recommendations for Enhancement
in a database and can provide
statistics, mapping, and crash
details as needed to respond to
requests from residents.
improvements have been most
successful.

Does the City
have an Active
Transportation
Master Plan?
Yes, the IntraConnect Plan The City can continue to implement the Active Transportation Plan and
update when necessary.

Does the City
have MUTCD-
compliant
Pedestrian Signal
Timing?
Yes. City uses a consultant to
review compliance and
previously did a comprehensive
review. Everything is currently
MUTCD compliant.

The City can continue to monitor
CA-MUTCD updated guidance on
pedestrian timing and could
consider leading pedestrian
intervals where appropriate.

Does the City
implement
Crosswalks at
high pedestrian
locations?
Yes. They follow FHWA
guidelines for crosswalk
treatments based on lane
configuration, speeds, etc
Continue to implement these
improvements where feasible; The
City could consider updating its
crosswalk standard to high visibility.

The City could also adopt standards
for when crosswalks are not
included on an intersection leg or
when a mid-block crossing should
be installed.

What is the City’s
Bicycle Policy
The bicycle policy can be found
at National City
(nationalcityca.gov)
NC Bicycle Master Plan 07-26-

23.pdf | National City
(nationalcityca.gov)
The City can review its pedestrian
and bicycle policies along with
enforcement activities for balanced
emphasis on safety and
encouragement.

What types of
transit does the
City have?
A description of the local transit
can be found at NC
Transportation Element 2023-
07-25.pdf | National City
(nationalcityca.gov)
The City could work with local transit
to review bus stop locations
and first/last mile connectivity to
optimize safe system
accessibility and operations.

DATA COLLECTION / INVENTORY
Does the City
have an
Inventory of
Pedestrian Signs
and Signals?
Yes The city could continue to develop
its GIS inventory process to keep
track of existing infrastructure and
maintenance.

Does the City
have an
Inventory of
Active
Transportation
Routes?
Yes, it is included in the
circulation element.

The City could update the map as
new facilities are added and create
a pedestrian and bicycle route map
that is public facing to direct active
transportation users to the best
facilities.

18 Safety Topic Initiatives/ Current Status Recommendations for Enhancement
Does the City
utilize
Crossroads
Database for
collisions?
The City uses TIMS, SWITRS,
and the police records
department keeps a database
that they pull from as needed.

The City could work with the Police
department to get direct access to
the database for internal planning
and crash reviews
Does the City
have Active
Transportation
Volume
Counting?

ATP counts for all grant funded
projects. CAP requires this for
the future
The City could implement a
requirement that traffic counts
conducted for traffic studies include
pedestrian and bicycle counts
moving forward.

COORDINATION / FEEDBACK
What ways can
citizens give
feedback about
roadway safety?
The public can submit requests
at City of National City |
SeeClickFix | Submit a request
The City can continue to document
requests received and track
responses to aid in consistency over
the longer term.

What types of
Coordination
with other City
organization
does your
department
perform?
The City departments routinely
coordinate with school districts
and the police department.

The City could consider an
organizational review to identify how
each department can have a role in
safety with quarterly department
head meetings to keep consistent
city-wide safety priorities.

What types of
Engagement with
the School
Districts does the
City perform?
They interview crossing guards,
walk audits, safe routes to
school. Used to have a city
funded Safe Routes to School
program but now it is on a more
as needed basis. Currently they
have a grant so they are actively
implementing right now.

Engagement includes meeting
with superintendent, operations
staff, principals, to evaluate 4
schools. Needs are typically
identified by parent complaints
and crossing guard interviews.

The City can continue to establish
relationships with local schools to
gather input on safe routes to
school.

What types of
Law
Enforcement/Em
ergency Service
Engagement
does the City
perform?
Lots of coordination but needs to
be documented and formalized
The City can continue to coordinate
with law enforcement and
fire department as key stakeholders.

19 5. Progress and Transparency
This section of the addendum identifies roles and responsibilities for ongoing implementation of the SSARP / LRSP, monitoring safety data, and reporting.

The City has a Transportation Safety Committee comprised of five volunteer residents appointed by City Council and engineering department staff as liaison. The Transportation Safety Committee will take on the role of SSARP / LRSP oversight. This role will include the following responsibilities:
• Monitoring progress on implementation of the projects identified in the SSARP / LRSP, including a report of project status, funding, or completion. • Monitoring crash data, including crash rates, changes over time, or before-and-after analyses of safety project implementation sites.
• Reporting key findings to City Council.

RESOLUTION NO. 2024 -

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA ,

ADOPTING THE SYSTEMATIC SAFETY ANALYSIS REPORT PROGRAM / LOCAL ROADWAY SAFETY PLAN , AS AMENDED BY THE APRIL 2024 ADDENDUM, WHICH

ASSESSES AND IDENTIFIES LOCATIONS AND SAFETY NEEDS TO IMPROVE LOCAL ROAD SAFETY WITHIN THE CITY.

WHEREAS, on May 19, 2017 , the California Department of Transportation ( “Caltrans”) awarded a $90,000 Systematic Safety Analysis Report Program ( “SSARP”) grant to complete a Citywide Traffic Safety Study, which required a $10,000 local match; and WHEREAS, on July 17, 2018, the City Council adopted Resolution No. 2018 -124 authorizing the Mayor to execute a Program Supplement Agreement to accept funding and establish appropriations; and
WHEREAS, federal regulations require that each state have a Strategic Highway Safety Plan ( “SHSP”) and, while the SHSP is used as a statewide approach for improving roadway safety, an SSARP and Local Road Safety Plan (“LRSP”) allows local road owners to address unique highway safety needs in their jurisdictions while contributing to the success of the SHSP; and
WHEREAS, the attached SSARP/LRSP, completed in February 2021, provides an essential tool for developing and prioritizing future roadway safety improvement projects; and WHEREAS, traffic collision data available from the Statewide Integrated Traffic Records System for the five-year period of January 1, 2013 through December 31, 2017 was analyzed to identify intersections and roadway segments experiencing a high number of collisions , with prioritization given to severe collisions and collisions involving vulnerable user groups such as pedestrians and bicycle riders; and
WHEREAS, safety countermeasures consist ent with Caltrans’ Local Roadway Safety Manual were recommended based on evaluation of contributing factors such as type of collision and roadway characteristics; and
WHEREAS, an Addendum to the SSARP/LRSP was prepared in April 2024 to clarify the plan de velopment process, improve accountability, recommend safety policy and process changes, and identify the process for ongoing monitoring of the SSARP/LRSP; and WHEREAS, the SSARP/LRSP and Addendum were presented to the Traffic Safety Committee (“TSC”) on July 10, 2024; and
WHEREAS, the TSC voted unanimously to accept their role for overseeing implementation, monitoring and performance, and subsequently recommended the SSARP/LRSP for adoption by City Council; and
WHEREAS, adoption of the SSARP/LRSP by City Council is required to keep the City eligible to compete for funding through various State and Federal grant programs.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: That the City Council hereby adopts the Systematic Safety Analysis Report Program / Local Road Safety Plan , as amended by the April 2024 addendum, which assesses and identifies locations and safety needs to improve local road safety within the City.

Section 2: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED and ADOPTED this 6th day of August, 2024.

Ron Morrison, Mayor

ATTEST:

Shelley Chapel, MMC, City Clerk

APPROVED AS TO FORM:

Barry J. Schultz, City Attorney

AGENDA REPORT

Department: Fire Department
Prepared by: Walter Amedee, Emergency Manager
Meeting Date: Tuesday, August 6, 2024
Approved by: Benjamin A. Martinez, City Manager

SUBJECT:

AMR Agreement Extension

RECOMMENDATION:

Adopt the Resolution Entitled, “Resolution of the City Council of the City of National City, California, Approving and Authorizing the Mayor to Execute the Eighth Amendment to the Agreement By and Between the City of National City and American Medical Response Ambulance Service, Inc., to Continue to Provide Basic and Advanced Life Support Ambulance Transportation Services Effective July 1, 2024, Through September 30, 2024.”

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

The City’s Ambulance Services Agreement with American Medical Response Ambulance Services, Inc. (AMR) was approved by the City Council on June 20, 2006. The Agreement has been amended s even times over the years. Fire Department staff are recommending an amendment to the current agreement. AMR has met all the eligibility requirements for an extension of the Agreement. This 8th Amendment would extend the current Agreement starting July 1, 202 4, through September 30, 2024. This extension provides staff with time to further negotiate a long-term solution with the ambulance provider.

FINANCIAL STATEMENT:

None

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Public Safety

ENVIRONMENTAL REVIEW:

This is not a project under CEQA and is therefore not subject to environmental review.CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

The Agenda Report was posted within 72 hours of the meeting date and time in accordance with the Ralph M. Brown Act.

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A - Agreement
Exhibit B - Resolution

2024 Eighth Amendment to Agreement City of National City and AMR 1

EIGHTH AMENDMENT TO THE AGREEMENT

BY AND BETWEEN

THE CITY OF NATIONAL CITY
AND
AMERICAN MEDICAL RESPONSE AMBULANCE SERVICE, INC.

This Eighth Amendment to the Agreement By and Between the City of National City and American Medical Response Ambulance Service, Inc. (“Eighth Amendment”) is entered into this 6th day of August, 2024, by and between the City of National City (“CITY”) and American Medical Response Ambulance Service, Inc., (“AMR”).

RECITALS

A. WHEREAS, on June 20, 2006, CITY and AMR entered into an agreement entitled “Agreement by and between the City of National City and American Medical Response Ambulance Service, Inc.” as has been amended from time-to-time by those First, Second, Third, Fourth, Fifth, Sixth, and Seventh amendments (collectively, the “Agreement”); and

B. WHEREAS, Fire Department staff are recommending an amendment to the current agreement; and

C. WHEREAS, AMR has met all the eligibility requirements for an extension of the Agreement as set forth in Section VI, Subsection E.1; and

D. WHEREAS, the Parties wish to extend the current Agreement starting July 1, 2024, through September 30, 2024, to provide staff with time to further negotiate a long-term solution with the ambulance provider; and

NOW, THEREFORE, in consideration of the mutual benefit to be derived therefrom, CITY and AMR agree as follows:

1. Section VI, Subsection E.1 is amended with the term of the A greement being extended starting July 1, 2024, through September 30, 2024.

2. The parties further agree that with the foregoing exception s, each and every term and provision of the Agreement by and between the CITY and AMR, dated June 20, 2006, shall remain in full force and effect.

2024 Eighth Amendment to Agreement City of National City and AMR 2 IN WITNESS WHEREOF, the parties hereto have caused this Eighth Amendment to be executed the day and year first herein set forth.

CITY OF NATIONAL CITY AMERICAN MEDICAL RESPONSE
AMBULANCE SERVICE, INC.

By: _________________________ By: _____________________________ Ron Morrison, Mayor Sean Russell
Regional President

ATTEST:

By: _________________________
Shelley Chapel, MMC
City Clerk

APPROVED AS TO FORM:

City Attorney

By: _________________________
Barry J. Schultz, City Attorney

RESOLUTION NO. 2024 -

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA ,

APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE THE EIGHTH AMENDMENT TO

THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND AMERICAN MEDICAL RESPONSE AMBULANCE SERVICE, INC. , TO CONTINUE TO PROVIDE BASIC

AND ADVANCED LIFE SUPPORT AMBULANCE TRANSPORTATION SERVICES EFFECTIV E JULY 1, 2024, THROUGH SEPTEMBER 30, 2024

WHEREAS, on June 20, 2006, the City of National City and American Medical Response Ambulance Service, Inc., entered into an agreement entitled “Agreement by and between the City of National City and American Medical Response Ambulance Service, Inc.” as has been amended from time -to-time by those First, Second, Third, Fourth, Fifth , Sixth and Se venth amendments (collectively, the “Agreement”); and

WHEREAS, the Parties wish to extend the Agreement from July 1, 2024 through September 30, 2024 in order to provide staff time to further negotiate a long-term solution with the ambulance provider; and

WHEREAS, AMR has met all the eligibility requirements for an extension of the Agreement as set forth in Section VI, Subsection E.1.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: The City Council of the City of National City hereby authorizes the Mayor to execute the Eighth Amendment to the Agreement with American Medical Response Ambulance Service, Inc., to continue to provide basic and advanced life s upport ambulance transportation services effective July 1, 2024, through September 30, 2024.

Section 2. The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED and ADOPTED this 6th day of August, 2024.

Ron Morrison, Mayor
ATTEST:

Shelley Chapel, MMC, City Clerk

APPROVED AS TO FORM:

Barry J. Schultz, City Attorney

AGENDA REPORT

Department: Engineering & Public Works
Prepared by: Tirza Gonzales, Operations Manager
Meeting Date: Tuesday, August 6, 2024
Approved by: Benjamin A. Martinez, City Manager

SUBJECT:

Authorize the Purchase of a Street Striper for Engineering & Public Works Street and Wastewater Division

RECOMMENDATION:

Adopt a Resolution Entitled, "Resolution of the City Council of the City of National City, California, 1) Waiving the Formal Bid Process Pursuant to National City Municipal Code Section 2.60.260 Regarding Cooperative Purchasing and Authorizing t he City to Piggyback o nto Sourcewell Contract # 080521-AEB with M-B Companies, Inc. for the Purchase of a Maxi-110A Drum Street Striper in a Not-to-Exceed Amount of $381,000 for the Public Works Street s and Wastewater Division; 2) Authorizing a Fiscal Year 2025 Budget Adjustment to Establish an Appropriation in the Amount of $381,000 in the Vehicle Acquisition Fund; and 3) Authorizing the City Manager to Approve Adjustments of up to $38,100 to the Not-to-Exceed Amount for the Purchase as a 10% Contingency for Unforeseen Fluctuations in Pricing.”

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

The Engineering & Public Works Street and Wastewater Division’s current 1989 M-B Paint Striper, averaging about 100 miles of striping per year, has already exceeded its useful life of 10-12 years and is scheduled to be replaced. This 1989 Striper was rehabilitated back in 2002 and again in 2017. Refurbishment is no longer possible as parts required for repairs and maintenance are no longer available.

The City Council previously approved the purchase of one (1) Street Striper in the not-to-exceed amount of $325,000. Due to availability issues, the purchase has been delayed and costs have increased by $56,000. The original appropriation has lapsed and, t herefore, staff is requesting approval to re-budget the Street Striper in FY25 in the not-to-exceed amount of $381,000 for the purchase of one (1) Maxi-110A Drum Street Striper. Staff is also requesting authorization for the City Manager to approve adjustments to the not -to-exceed amount for the purchase of up to $38,100 as a 10% contingency for unforeseen fluctuations in pricing. The cost increase is offset by cost savings of $ 79,000 from the recent purchase of the Street & Wastewater Front Loader Vehicle. Please refer to the table below for a summary of proposed appropriations.

Consistent with Section 2.60.260 of the National City Municipal Code (NCMC) regarding cooperative purchasing, there is an opportunity to piggyback onto the Sourcewell Contract #080521-AEB with M-B Companies, Inc. to allow for the purchase.

NCMC Section 2. 60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determ ined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determ ined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase.

National City’s Purchasing staff has confirmed that the Sourcewell Contract #080521 -AEB with M-B Companies, Inc. was competitively bid through a Request for Proposals (RFP) process, and that the Sourcewell procurement procedures are in substantial compliance with those of National City.

Staff recommends that City Council adopt the resolution as stated.

FINANCIAL STATEMENT:

If approved, the Vehicle Acquisition Fund budget would be adjusted as follows:

644-10-31-31600-7511- Streets $381,000

Fund balance in the Vehicle Acquisition Fund (VAF) is available to support the budget adjustment and 10% contingency if necessary.

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Transportation Choices and Infrastructure

ENVIRONMENTAL REVIEW:

This is not a project under CEQA and is therefore not subject to environmental review. CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

The Agenda Report was posted within 72 hours of the meeting date and time in accordance with the Ralph M. Brown Act.

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A – M-B Companies, Inc. Quote
Exhibit B – Sourcewell Contract 080521-AEB
Exhibit C – Resolution

QUOTATION NO. 17499
To: Date: 6/12/24
1243 National City Blvd Expiration Date: 8/26/24
Attn: F.O.B. Shipping Point: Muncy, PA
Product Code LIST COST SOURCEWELL QTY TOTAL
MAXI110ADRUM $ 208,230.00 $ 197,818.50 1 $ 197,818.50 STROBE360 $ 835.13 $ 793.37 2 $ 1,586.74 STROBE180 $ 1,801.58 $ 1,711.50 2 $ 3,422.99 GL3000PM $ 4,013.30 $ 3,812.64 2 $ 7,625.27 HYDPNTR $ 4,063.43 $ 3,860.25 1 $ 3,860.25 REARVIDREC $ 1,702.13 $ 1,617.02 1 $ 1,617.02 SC12 $ 15,690.15 $ 14,905.64 1 $ 14,905.64 GRACOPAINT $ 1,443.43 $ 1,371.25 3 $ 4,113.76 CANOPY $ 3,359.63 $ 3,191.64 1 $ 3,191.64 TRAINING $ 2,000.00 $ 1,900.00 3 $ 5,700.00 $ 323.01 1 $ 323.01 $ 4,295.84 1 $ 4,295.84 $ - 1 $ - $ (194.79) 1 $ (194.79) $ 19.67 1 $ 19.67 $ 6,230.60 1 $ 6,230.60 $ 11,219.62 1 $ 11,219.62 $ 251.56 1 $ 251.56 $ 3,346.68 1 $ 3,346.68 $ 7,547.25 1 $ 7,547.25 $ 1,000.00 1 $ 1,000.00 $ 7,000.00 1 $ 7,000.00 $ 64,350.64 1 $ 64,350.64 $ 349,231.91
$ 30,557.79
$ 379,789.70
$ 983.03 $ 933.87 1 $ 933.87 By:

Signature Date
Mike Vander Zwaag, Territory Sales Manager
Pavement Marking Equipment Division
M-B Companies, Inc. Customer Acceptance of Order
PAYMENT TERMS: Net 20 This quotation is valid for 75 Days Delivery: 90 to 120 days after receipt of chassis, not withstanding exceptional circumstances out of our control.

Unless otherwise Stated, prices quoted are for the above listed quantities shipped at one time. Prices may change if quantities differ from those shown above.

Add driven delivery to customer
Chassis: Isuzu, 19,500 Lbs. Gas, 150" Wheelbase

OPTIONAL EQUIPMENT (PRICED SEPARATELY)
Add DVR to rear backup camera
Add autolock to carriage

8.75% TAX (NOT COLLECTED BY M-B COMPANIES, INC.):

TOTAL FOR STRIPER + TAX:

Ruben Huerta

CUSTOMER IS RESPONSIBLE FOR ALL APPLICABLE SALES TAXES
Install Hydraulic Pointer Front of Chassis Cab
Install Rearview Camera System with Recorder (DVR)
Install SC-12 Skiptimer system
Install Graco 238-377 Paint Gun
Install Aluminum Canopy
Item Description
MAXI-110A DRUM, 2-55 GALLON DRUMS
Install Strobe Light (each) - 360 Degree Beacon
Install Strobe Light (each) - 180 Degree
Install Laser Pointer on Carriage (each)
Remove base powerpack, add gas powerpack
THIS QUOTATION IS NOT AN OFFER AND IS NOT LEGALLY BINDING ON M-B. ALL SALES BY M-B SHALL BE SUBJECT EXCLUSIVELY TO M-B'S TERMS AND CONDITIONS OF SALES SET FORTH ON THE BACK HEREOF.

City of National City

PRICE QUOTATION
Please refer to this number when submitting an order
National City, CA 91950
We appreciate the opportunity to submit the following quotation:

M-B Companies, Inc. Maxi-165A Drum 3 color
The following is included in the price shown below:

Training by MB Technician (per day) - not including travel expenses
*SOURCEWELL CONTRACT AWARDED, CONTRACT NUMBER 080521-Aebi TOTAL FOR THE ABOVE:

DISCLAIMER - DUE TO THE VOLATILITY OF THE CURRENT MARKET CONDITIONS PRICING IS SUBJECT TO CHANGE AND WILL NEED

REVIEWED PRIOR TO ACCEPTING A PURCHASE ORDER
Add digital speedmeter
Add 3rd drum hold down and agitator
Remove 1-750 Lbs. glass tank, add 1-1,000 Lbs.

Add (2) Whelen double arrow sticks
Add virtual pre-delivery inspection
Remove vac fill, add shop air
Add (3) garden hose attachments
Add (1) Titan 411-315A high pressure pump
Add 3rd color plumbing

OFF CONTRACT ITEMS

QUOTATION NO: Q17499
Standard Terms and Condition of Sale M-B Companies, Inc. of Wisconsin (“Seller”) agrees to sell products, parts or components to (“Buyer”) on the terms and conditions set out in these Terms and Conditions (the “Terms and Conditions”). Placement of Orders: Processing of an order will not commence until Seller has received written confirmation. If Buyer does not issue a formal purchase order, written confirmation must include the following information: M-B model, size, other options (if applicable), prime mover model to which striper will be mounted, quantity, price, expected discount, expected delivery date, and shipping instructions. This information should appear on Buyer’s letterhead, and be signed by an authorized representative of Buyer. Acceptance: All orders are subject to final written acceptance by Seller at its home office. These Terms and Conditions constitute the final agreement between Seller and Buyer, and shall apply to all sales by Seller to Buyer. Seller’s acceptance of this order is expressly conditioned on Buyer’s agreement to these Terms and Conditions. Buyer shall be deemed to have consented to these Terms and Conditions in the event it accepts the shipment of any products from Seller. These Terms and Conditions supersede any and all conditions contained in Buyer’s purchase order or other document furnished by Buyer. Any attempt by Buyer to vary these terms is hereby expressly objected to and rejected. Price: Unless otherwise stated, all prices and deliveries are FOB Muncy, Pennsylvania. Prices do not include any taxes. All prices, specifications, terms and conditions are subject to change without notice. All orders will be invoiced at the price in effect when the order is received by Seller. All quotations shall be valid for a period of ninety (90) days unless otherwise noted. Delivery Dates / Delays: Delivery date quoted shall be FOB shipping point date unless otherwise specified. Delivery dates are only estimations by Seller. In the event of delay attributable to Buyer, Buyer shall compensate Seller for delay costs. Seller shall not be liable for delays in delivery or failure to perform due to causes beyond its reasonable control, including but not limited to, acts of nature, acts of war or terrorism, Buyer’s acts or failures to act, acts of government or military authority, delays in transportation or shortages, or inability due to causes beyond Seller’s reasonable control to obtain necessary labor, materials, utilities, components, parts or manufacturing facilities. Payment Terms: Payment terms are Net 20 days after invoice date (special terms may apply). Seller reserves the right to require cash payment if Seller develops doubt as to Buyer’s ability to pay. Seller may charge Buyer interest at the rate of one percent (1.0%) over current prime rate per annum on past due accounts. In addition, in the event of late payment or default by Buyer, Seller shall be entitled to collect its attorneys’ fees, expenses and other costs incurred in pursuing collection. Buyer shall not take any credit against payment due Seller without a written credit memorandum authorizing such credit issued in advance by Seller. Payments due to Seller, whether for the purchase of products or otherwise, shall be paid without deduction, set-off, or recoupment by Buyer. Returns: Buyer shall not return any products unless authorized in writing by Seller with Seller’s “returned materials authorization” number (RMA). The RMA must be prominently displayed on the outside of the return packaging. Any request to return products must be made within ten (10) days from the receipt of the products by Buyer. Returned products must be in first class saleable condition, in their original container, shipment prepaid. The issuance of an RMA number is not an admission of liability on Seller’s part for reimbursement of any type. The returned products will be examined upon receipt, at which time proper disposition will be determined. Buyer will be advised at that time of any adjustments or credits that may be made. All products that are returned for any reason other than defective material will be subject to inspection to ensure theitem’s resaleable condition. In any event, a 30% restocking fee, as well as the freight charges both ways will be deducted from any credit. Nonstandard or used material, and components designed to meet Buyer’s unique requirements or specifications, are not returnable. Unless otherwise expressly agreed, an order for equivalent value must accompany returned products and all such products are accepted for credit only after factory inspection. Buyer returning products must pay transportation charges and bear risks of loss or damage to goods while in transit. Warranty: Seller provides a limited warranty pursuant to the terms of its separate Limited Warranty Policy. The Warranty is Buyer’s exclusive remedy. Limitation of Liability: Seller shall not be liable to Buyer or any Customer of Buyer for any incidental, consequential, special or punitive damages. In no event shall Seller be liable for damages which exceed the purchase price for the products. Indemnification / Insurance: Buyer shall indemnify and hold Seller harmless from any loss, including, but not limited to, attorneys’ fees and expenses, which Seller may sustain as the result of any claim arising out of or relating to use or sale of the products by Buyer, Buyer’s customer, or any third party. If Buyer maintains insurance which may be applied to any liability it has to Seller pursuant to these Terms and Conditions, then Buyer agrees to take whatever actions are necessary to perfect said insurance coverage for the benefit of Seller. Changes / Cancellation: Buyer may request changes in its order provided that Seller receives written notice of and accepts the desired changes and that Buyer accepts the additional charges as determined by Seller. Seller’s refusal of Buyer’s request to change its purchase order shall not be cause for Buyer’s cancellation of its order except upon payment of a cancellation charge to be determined by Seller. Seller shall have the absolute right to cancel any undelivered orders upon breach thereof by Buyer, failure by Buyer to make any payment required hereunder, or insolvency or bankruptcy of Buyer. A purchase order or any part thereof which is accepted by Seller may not be cancelled by Buyer until Seller receives written notice of the cancellation, has determined reasonable additional charge to be made and the charge has been paid by Buyer. Infringement: With respect to the products which are made by Seller based on any specifications, directions, models, or samples furnished by Buyer or commercial standards of Buyer’s industry, Buyer will defend and hold Seller harmless from any and all liability and expenses arising out of or relating to any claims based on infringement or alleged infringement of patents, trademarks or copyrights from the use or sale of products made by Seller either as such or as part of complete items. Notices: Any notice given pursuant to these Terms and Conditions shall be sent by means providing proof of delivery and: (1) if to Buyer, to its regular place of business; and (2) if to Seller: PO Box 200, 1615 Wisconsin Avenue, New Holstein, Wisconsin 53061. Entire Agreement: The parties agree that there are no understandings, agreements or representations, express or implied not specified in these Terms and Conditions and that this instrument contains the entire agreement between Seller and Buyer, and that, consequently, no course of prior dealings and no usage of the trade shall be relevant to supplement or explain any of the terms used in these Terms and Conditions. Governing Law: These Terms and Conditions shall be construed and interpreted under the laws of the State of Wisconsin. Any disputes arising hereunder or relating to the products shall be brought in Calumet County, Wisconsin.

080521-AEB

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Solicitation Number: RFP #080521

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and ASH North America, Inc., d/b/a Aebi Schmidt North America and M-B Companies, 201 MB Lane, Chilton, WI 53014 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Roadway Maintenance Equipment from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires October 11, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. 







 





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Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be 







 





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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; 







 





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x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell 







 





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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:









 





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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased 







 





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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.








 





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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, 







 





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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.









 





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14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract. 







 





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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms 







 





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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is 







 





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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.









 





080521-AEB

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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions. 







 





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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names 







 





080521-AEB

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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation 







 





080521-AEB

Rev. 3/2021 17

and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.









 





080521-AEB
Rev. 3/2021 18
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell ASH North America, Inc.
dba Aebi Schmidt North America, and
dba M-B Companies
By: __________________________ By: __________________________ Jeremy Schwartz Steffen Schewerda
Title: Chief Procurement Officer Title: CEO
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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Bid Number: RFP 080521 Vendor Name: Aebi Schmidt North America 







 





RESOLUTION NO. 2024 -

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY , CALIFORNIA, 1) WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK ONTO SOURCEWELL CONTRACT # 080521 -AEB WITH M -B COMPANIES, INC. FOR THE PURCHASE OF A MAXI-110A DRUM STREET STRIPER IN A NOT-TO-EXCEED AMOUNT OF $381,000 FOR THE PUBLIC WORKS STREET S AND WASTEWATER DIVISION; 2) AUTHORIZING A FISCAL 2025 BUDGET ADJUSTMENT TO ESTABLISH AN APPROPRIATION IN THE AMOUNT OF $381,000 IN THE VEHICLE ACQUISITION FUND; AND 3) AUTHORIZING THE CITY MANAGER TO APP ROVE ADJUSTMENTS OF UP TO $38,100 TO THE NOT -TO-EXCEED AMOUNT FOR THE PURCHASE AS A 10% CONTINGENCY FOR UNFORESEEN FLUCTUATIONS IN PRICING.

WHEREAS, the Public Works Streets and Wastewater Division’s current 1989 M-B Paint Striper, averaging about 100 miles of striping per year, has already exceeded its useful life of 10- 12 years and is scheduled to be replaced, as refurbishment is no longer possible because parts required for repairs and maintenance are no longer available; and WHEREAS, the City of National City has an opportunity to piggyback onto the Sourcewell Contract # 080521-AEB with M-B Companies, Inc. to allow for the purchase of a Maxi-110A Drum Street Striper; and
WHEREAS, Section 2.60.260 of the National City Municipal Code provides that the City may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined to be in substantial compliance with the City’s procurement procedures, and such a determination has been made in this case, therefore, it is recommended that the purchase be made without complying with the competitive bidding procedure set forth in the Municipal Code; and
WHEREAS, National City’s Purchasing staff has confirmed that the Sourcewell Contract # 080521-AEB with M-B Companies, Inc. was competitively bid through a Request for Proposals (RFP) process, and that the Sourcewell procurement procedures are in substantial compliance with those of National City; and
WHEREAS, City staff recommends that the City Council authorize a Fiscal Year 2025 budget adjustment to establish an appropriati on in the amount of $ 381,000 in the Vehicle Acquisition Fund for the purchase; and
WHEREAS, City staff recommends adoption of the Resolution as stated.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: That the City Council hereby authorizes waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell Contract # 080521-AEB with M-B Companies, Inc. for the purchase a Maxi-110A Drum Street Striper for the Public Works Street s and Wastewater Division in a not-to-exceed amount of $381,000.

Section 2: That the City Council hereby authorizes the City Manager to approve adjustments to the not-to-exceed amount for the purchase of up to $38,100 as a 10% contingency for unforeseen fluctuations in pricing.

Section 3: That the City Council hereby authorizes a Fiscal Year 2025 budget adjustment to establish an appropriation in the amount of $381,000 for the purchase. .

Section 4: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED and ADOPTED this 6th day of August, 2024.

Ron Morrison, Mayor

ATTEST:

Shelley Chapel, MMC, City Clerk

APPROVED AS TO FORM:

Barry J. Schultz, City Attorney

AGENDA REPORT

Department: Engineering and Public Works
Prepared by: Martha Juarez, Assistant Director of Engineering and Public Works Meeting Date: Tuesday, August 6, 2024
Approved by: Benjamin A. Martinez, City Manager

SUBJECT:

Awarding a Contract to Bert W. Salas Inc. for 3131 Hoover Avenue S torm Drain Replacement Project, CIP No. 24-11.

RECOMMENDATION:

Adopt a Resolution Entitled, "Resolution of the City Council of the City of National City, California, 1) Awarding a Contract to Bert W. Salas Inc. in the Not-to-Exceed Amount of $498,719 for the 3131 Hoover Avenue Storm Drain Replacement Project, CIP 24 -11; 2) Authorizing a 15% Contingency in the Amount of $74,808 for any Unforeseen Changes; 3) Authorizing the Mayor to Execute the Contract; and 4) Authorizing the Establishment of an Appropriation in the Amount of $573,527 in the Storm Response Contracted Services Account.”

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

On January 22, 2024, San Diego County experienced a catastrophic rainstorm event (Storm Event) that was considered a “1 in a 1,000 -year event” by the United States Geological Su rvey (USGS). After the Storm Event, the City of National City (City) and other cities within San Diego County declared a state of emergency and deployed City crews to clear debris and assess the severity of damage to homes, businesses and City infrastructure. On January 23, 2024 , the Governor of California issued a n Emergency Proclamation (Proclamation) to provide support in the response and recovery efforts from the Storm Event and to secure funding (CDAA-2024-04).

Subsequent to this Proclamation, the California Of fice of Emergency Services (Cal OES) announced that funding would be available for certain qualified storm-related emergency and permanent repairs, for up to 75% of the cost incurred by the City. Staff has submitted the initial required documentation to CalOES for the storm damage experienced within the City and expects that this project will qualify for reimbursement under that process.

The Storm Event significantly impacted critical City infrastructure, including damage to the City’s storm drain system on Hoover Avenue near 32nd Street, resulting in a sink hole at 3131 Hoover Avenue. The condition was identified in the weeks following the storm and immediately stabilized.

City staff, supported by on-call consultants, completed the evaluation and design to permanently repair the sink hole and replace approximately 800 feet of failed 24” CMP storm drain pipe. The new installation will consist of primarily HDPE and RCP pipe, which meet industry standards.

On June 25, 2024, a bid solicitation for this project w as posted on PlanetBids, a free public electronic bidding system for contractors. On June 22, 2024 and June 29, 2024, the bid solicitation was advertised in local newspapers.

On July 11, 2024, eight (8) bids were received by the 1:00 p.m. deadline. Bert W. Salas Inc. was the apparent lowest bidder with a total bid amoun t of $498,719. Upon review of all documents submitted, Bert W. Salas Inc.’s bid was deemed responsive and they are the lowest responsible bidder qualified to perform the work as described in the project specifications. Attached are the Bid Opening Summary Sheet (Exhibit A), Summary of Bid Items (Exhibit B), and the Owner- Contractor Agreement (Exhibit C).

Once the work is completed, staff will submit the remaining documentation and invoices required by CalOES for eligible reimbursement.

FINANCIAL STATEMENT:

If approved, appropriations for the contract award of $573,527 would be added to the FY 2025 General Fund budget in Expenditure Account 100-10-19-19900-7299- Storm Emergency Response Contracted Services. Up to 75% of the costs for this project are expected to be eligible for reimbursement by CalOES, but reimbursement is not guaranteed.

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Not Applicable

ENVIRONMENTAL REVIEW:

This is a project under CEQA subject to a Categorical Exemption. Existing Facilities. CCR 15301(c).

PUBLIC NOTIFICATION:

The Agenda Report was posted within 72 hours of the meeting date and time in accordance with the Ralph M. Brown Act.

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A – Bid Opening Summary
Exhibit B – Three Lowest Bidders Summary
Exhibit C – Owner-Contractor Agreement
Exhibit D – Resolution

BID OPENING SUMMARY

NAME: 3131 Hoover Ave. Storm Drain Replacement
CIP NO: 24-11
DATE: July 11, 2024
TIME: 1:00 P.M.

ESTIMATE: $600,000
PROJECT ENGINEER : Dennis Davies, P.E.

NO.  BIDDER’S NAME  BID AMOUNT   BID SECURITY
‐ BOND
1  Bert W. Salas, Inc
10769 Woodside Ave. Ste 201
Santee, California 92071
$498,719
Bond
2  CHI Construction
727 S. State College Blvd.

Fullerton, California 92831
$595,600
Bond
3  Palm Engineering Construction Co.
3545 Camino del Rio South
San Diego, California 92108
$644,650
Bond
4  Tri Group Construction
9580 Black Mountain Rd. Ste. L
San Diego, California 92126
$775,153
Bond
5  LB Civil Construction, Inc.
324 E. Valley Pkwy
Escondido, California 92025
$789,500
Bond
6  In The Dirt Engineering.

P.O.Box 3232
Ramona, California 92065
$816,250
Bond
7  Blue Pacific Engineering &
Construction. 8825 Aero Drive,
Suite 320
San Diego, California 92123
$979,500
Bond
8  DB PIPELINE INC.
1325 Pipeline Drive
Vista, California 92081
$987,000
Bond

SUMMARY OF BID ITEMS

TOP THREE BIDS RECIEVED

NAME: 3131 Hoover Ave. Storm Drain Replacement
CIP NO: 24-11
DATE: July 11, 2024
TIME: 1:00 P.M.

ESTIMATE: $600,000
PROJECT ENGINEER : Dennis Davies, P.E.

OWNER ‐ CONTRACTOR AGREEMENT

3131 HOOVER AVE STORM DRAIN REPLACEMENT, CIP NO. 24‐11

This  Owner‐Contractor  Agreement  (“Agreement”)  is  made  by  and  between  the  City  of National City, 1243 National City Boulevard National City, Cali fornia 91950 and Bert W Salas Inc. (“Contractor”), 10769 Woodside Ave. Ste 201 Santee, California 92071 on  the  _________  day  of  August,  2024,  for  the  construction  of  the  above  referenced Project.

In consideration of the mutual covenants and agreements set for th herein, the Owner and Contractor have mutually agreed as follows:

1. CONSTRUCTION

The Contractor agrees to do all the work and furnish all the labor, services, materials and equipment  necessary  to  construct and  complete  the  Project  in  a turn‐key  manner  in accordance with this Agreement and all documents and plans refe renced in Exhibit “A”, (hereinafter  “Contract  Documents”),  in  compliance  with  all  relevant  Federal,  State  of California, County of San Diego and City of National City codes and regulations, and to the satisfaction of the Owner.

2. CONTRACT PRICE

Owner hereby agrees to pay and the Contractor agrees to accept as full compensation for constructing the project in accordance with these Contract Documents in an amount not to exceed the contract price as set forth in Exhibit “B” attached hereto and  incorporated herein by reference.  Payments to the Contractor shall be made in the manner described in the Special Provisions.

3. TIME FOR PERFORMANCE

Time is of the essence for this Agreement and the Contractor sh all construct the project in every detail to a complete and turn‐key fashion to the satisfaction of the Owner within the specified duration set forth in the Special Provisions.

4. NON‐DISCRIMINATION

In the performance of this Agreement, the Contractor shall not  refuse or fail to hire or employ  any  qualified  person,  or  bar  or  discharge  from  employmen t  any  person,  or discriminate  against  any  person,  with  respect  to  such  person's compensation,  terms, conditions or privileges of employment because of such person's  race, religious status, sex or age.

5. AUTHORIZED OWNER REPRESENTATIVES

On behalf of the Owner, the Project Manager designated at the pre‐construction meeting shall be the Owner’s authorized representative in the interpretation and enforcement of all Work performed in connection with this Agreement.

6. WORKERS' COMPENSATION INSURANCE

a)  By my signature hereunder, as Contractor, I certify that I  am aware of the provisions  of  Section  3700  of  the  Labor  Code,  which  requires  every  employer  to  be insured  against  liability  for  Workers’  Compensation  or  to  undertake  self‐insurance  in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Agreement.

b)The  Contractor  shall  require  each  subcontractor  to  comply  wit h  the r e q u i r e m e n t s  o f  S e c t i o n  3 7 0 0  o f  t h e  L a b o r  C o d e .   B e f o r e  c o m m e n cing  any  Work,  the Contractor shall cause each subcontractor to execute the following certification:

"I am aware of the provisions of Section 3700 of the Labor Code , which requires every  employer  to  be  insured  against  liability  for  worker's  compensation  or  to undertake self‐insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Agreement."

7. ENTIRE AGREEMENT; CONFLICT

The  Contract  Documents  comprise  the  entire  agreement  between  the  Owner  and  the Contractor with respect to the Work.  In the event of conflict  between the terms of this Agreement and the bid of the Contractor, then this Agreement sh all control and nothing herein shall be considered as an acceptance of the terms of the bid conflicting herewith.

8. MAINTENANCE
OF AGREEMENT DOCUMENTATION

Contractor  shall  maintain  all  books,  documents,  papers,  employe e  time  sheets, accounting records and other evidence pertaining to costs incur red and shall make such materials available at its office at all reasonable times during the term of this Agreement and  for  three  (3)  years  from  the  date  of  final  payment  under  th is  Agreement,  for inspection by Owner and copies thereof shall be furnished to Owner if requested.

9. INDEPENDENT

CONTRACTOR

At  all  times  during  the  term  of  this  Agreement,  Contractor  shall  be  an  independent contractor and shall not be an employee, agent, partner or join t venturer of the Owner.

Owner  shall  have  the  right  to  control  Contractor  insofar  as  the r e s u l t s  o f  C o n t r a c t o r ' s

services rendered pursuant to this Agreement; however, Owner sh all not have the right to control the means by which Contractor accomplishes such services.

10. LICENSES
AND PERMITS

Contractor  represents  and  declares  to  Owner  that  it  has  all  lic enses,  permits, qualifications and approvals of whatever nature which are legally required to practice its profession.  Contractor represents and warrants to Owner that Contractor shall, at its sole c o s t  a n d  e x p e n s e ,  k e e p  i n  e f f e c t  a t  a l l  t i m e s  d u r i n g  t h e  t e r m  of  this  Agreement,  any licenses, permits, qualifications or approvals which are legall y required for Contractor to practice its profession.

11. GOVERNING LAW, VENUE

This Agreement and the Contract Documents shall be construed under and in accordance w i t h  t h e  l a w s  o f  t h e  S t a t e  o f  C a l i f o r n i a ,  a n d  t h e  a p p r o p r i a t e  venue  for  any  action  or proceeding arising from this Agreement and/or the Contract Docu ments shall be had in the Superior Court of San Diego, Central Branch.

12. COUNTERPARTS

This Agreement may be executed in any number of counterparts, e ach of which shall for all purposes be deemed to be an original.

13. FALSE CLAIMS

Contractor  acknowledges  that  if  a  false  claim  is  submitted  to  th e  O w n e r ,  i t  m a y  b e considered  fraud  and  Contractor  may  be  subject  to  criminal  prosecution.    Contractor acknowledges that the False Claims Act, California Government C ode sections 12650, et seq., provides for civil penalties where a person knowingly submits a false claim to a public entity.    These  provisions  include  within  their  scope  false  claims  made  with  deliberate ignorance of the false information or in reckless disregard of  the truth or falsity of the information.    In  the  event  the  Owner  seeks  to recover  penalties  pursuant  to  the  False Claims Act, it is entitled to recover its litigation costs, including attorneys’ fees.  Contractor hereby  acknowledges  that  the  filing  of  a  false  claim  may  the  Co ntractor  to  an administrative  debarment  proceeding  wherein  Contractor  may  be  p revented  from further bidding on public contracts for a period of up to five (5) years.

I have read and understood all of the provisions of this Section 15, above:

(Initial)      (Initial)

14. AGREEMENT MODIFICATION

This Agreement and the Contract Documents may not be modified orally or in any manner other than by an amendment in writing and signed by the Owner and the Contractor.

IN WITNESS WHEREOF this Agreement is executed as of the date first written above.

Owner:  Contractor:

Ron Morrison
Mayor, City of National City
(Owner/Officer signature)

Attest:

Print name and title

Shelley Chapel
City Clerk, City of National City
(Second officer signature if a corporation)

Print name and title

Contractor’s City Business License No.

State Contractor’s License No. and Class

Business street address

City, State and Zip Code

EXHIBIT A

CONTRACT DOCUMENTS

Owner/Contractor Agreement

Bid Schedule

Addenda

Plans

Special Provisions (Specifications)

San Diego County Regional Standard Drawings

City of National City Standard Drawings

Standard  Specifications  for  Public  Works  Construction  and  Regio nal  Supplements (Greenbook)

State Standard Specifications

State Standard Plans

California Building, Mechanical, Plumbing and Electrical Codes

Permits issued by jurisdictional regulatory agencies

Electric, gas, and communications companies specifications and standards

Sweetwater Authority specifications and standards

Specifications, standards and requirements of MTS, BNSF, SANDAG, Port of San Diego and all other agencies that may be adjacent and/or affected by the project.

EXHIBIT B

CONTRACT PRICE

CORPORATE CERTIFICATE

I, ___________________________________ certify that I am the Secretary of the Corporation named as Contractor in the foregoing Contract; that _____________________________________, who signed said contract on behalf of the Contractor, was then ______________________________________________ of said Corporation; that said contract was duly signed for and in behalf of said Corporation by authority of its governing body and is within the scope of its corporate powers.

I, ___________________________________ certify that I am the Secretary of the Corporation named as Contractor in the foregoing Contract; that _____________________________________, who signed said contract on behalf of the Contractor, was then _______________________________________________ of said Corporation; that said contract was duly signed for and in behalf of said Corporation by authority of its governing body and is within the scope of its corporate powers.

C o r p o r a t e   S e a l :

PARTNERSHIP CERTIFICATE

STATE OF ______________________________)
) ss
COUNTY OF _____________________________)

On this __________ day of ___________, 20____, before me, the undersigned, a Notary Public in and for said County and State, personally appeared:

_____________________________________________________________

____________________________ (Notary Seal)

known  to  me  to  be  _____________ ____________________of  the  partn ers  of  the partnership  that  executed  the  within  instrument,  and  acknowledge d  t o  m e  t h a t  s u c h partnership executed the same.

Signature: _______________________________________________________________

Name (Type or Print): _____________________________________________________ ( N o t a r y   P u b l i c   i n   a n d   f o r   s a i d   C o u n t y   a n d   S t a t e )

My Commission expires: __________________________________________________

PERFORMANCE BOND

WHEREAS,  the  City  Council  of  the  City  of  National  City,  by  Reso lution  No. _______________,  passe d  the  ____  day  of  ________,  20____  has  aw arded  to ___________________________________,  hereinafter  designated  as  the  "Principal", 3131 Hoover Ave Storm Drain Replacement, CIP No. 24‐11.

WHEREAS, said Principal is required under the terms of said con tract to furnish a bond for the faithful performance of said contract.

NOW, THEREFORE, we, the Principal and
___________________________________________ as surety, are held and firmly bound unto the City Council of the City of National City hereinafter called the "Council", in the penal sum of
_______________________________________________________($______________) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT if the above bounden Principal, h i s / h e r  o r  i t s  h e i r s ,  e x e c u t o r s ,  a d m i n i s t r a t o r s ,  s u c c e s s o r s  o r  assigns,  shall  in  all  things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the said contract any alteration thereof made as  therein provides, on his or their part, to be kept and performed at the time and in the  amount therein specified, and in all respects according to their true intent and meaning,  and shall indemnify and s a v e  h a r m l e s s  t h e  C i t y  o f  N a t i o n a l  C i t y ,  t h e  C i t y  C o u n c i l ,  t h e ir  officers,  agents,  and employees,  as  therein  stipulated,  then  this  obligation  shall  be come  null  and  void; otherwise it shall be and remain in full force and virtue.

And  the  said  Surety,  for  value  received,  hereby  stipulates  and  agrees  that  no change, extension of time, alteration or addition to the terms  of the contract or to the work to be performed herein or the specifications accompanying  the same shall in any wise  affect  its  obligations  on  this  bond,  and  it  does  hereby  waive  notice  of  any  such change, extension of time, alteration or additions to the terms  of the contract or to the work or to the specifications.

In the event suit is brought upon this bond by the City of Nati onal City and judgment is recovered, the surety shall pay all costs incurred by the Counc il in such suit, including a reasonable attorney's fee to be fixed by the Court.

IN WITNESS WHEREOF three identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the

Principal and Surety above named, on the ________ day of ____________, 20____.

____________________________(SEAL)

____________________________(SEAL)

____________________________(SEAL)

____________________________(SEAL)

____________________________(SEAL)

____________________________(SEAL)

Surety  Principal

PERFORMANCE BOND

ATTORNEY‐IN‐FACT ACKNOWLEDGEMENT OF SURETY

STATE OF ______________________________ )
) ss
COUNTY OF _____________________________)

On this______ day of ______________,  20____, before me, the und ersigned, a Notary Public  in  and  for  said  County  and  State,  personally  appeared ____________________________________________  known  to  me  to  be  the  person w h o s e  n a m e  i s  s u b s c r i b e d  t o  t h e  w i t h i n  i n s t r u m e n t  a s  t h e  a t t o r ney‐in‐fact  of  the ____________________________________________, the corporation n amed as Surety in  said  instrument,  and  acknowledged  to  me  that  he  subscribed  t h e  n a m e  o f  s a i d corporation thereto as Surety, and his own name as attorney‐in‐fact.

NOTE:  Signature  of  those  executing  for
Surety  must  be  properly
acknowledged.

NOTE:  The  Attorney‐in‐fact  must  attach  a
certified  copy  of  the  Power  of
Attorney.

Signature: _______________________________________________________________

Name (Type or Print): _____________________________________________________ Notary Public in and for said County and State

My Commission expires: __________________________________________________

PAYMENT BOND

WHEREAS,  the  City  Council  of  the  City  of  National  City,  by  Reso lution  No. ________________,  passed  the  ____  day  of  ___ _________________,  20____  has awarded  ______________ __________________________________,  herei nafter designated as the "Principal”, 3131 Hoover Ave. Storm Drain Replacement, CIP No 24‐11.

WHEREAS,  said  Principal  is  required  by  Chapter 5  (commencing  at  Section  3225) and Chapter 7 (commencing at Section 3247), Title 15, Part 4, D ivision 3 of the California Civil Code to furnish a bond in connection with said contract;

NOW, THEREFORE, we, the Principal and __________________________________ as surety, are held and firmly bound unto the City Council of t he City of National City, hereinafter  called  the  "Council",  in  the  penal  sum  of ____________________________________________ lawful money of the United States, for the payment of which sum well and truly to be made, we bind  ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal , his/her or its subcontractors, heirs, executors , administrators, successors, o r assigns, shall fail to pay any of the persons named in Section 3181 of the California Civi l Code, or amounts due under the Unemployment Insurance Code with respect to work or l abor performed by any such claimant, or for any amounts required to be deducted,  withheld, and paid over t o  t h e  F r a n c h i s e  T a x  B o a r d  f r o m  t h e  w a g e s  o f  e m p l o y e e s  o f  t h e  Contractor  and  his subcontractors  pursuant  to  Sectio n  1 8 8 0 6  o f  t h e  R e v e n u e  a n d  T a xation  Code,  with respect  to  such  work  and  labor  the  Surety  will  pay  for  the  same i n  a n  a m o u n t  n o t exceeding the sum hereinafter specified, and also, in case suit is brought upon this bond, a reasonable attorney's fee, to be fixed by the Court.

This Bond shall inure to the benefit of any of the persons named in Section 3181 of the California Civil Code, so as to give a right of action to s uch persons or their assigns in any suit brought upon this bond.

It  is  further  stipulated  and  agreed  that  the  Surety  on  this  bon d  shall  not  be exonerated or released from the obligation of this bond by any change, extension of time for  performance,  addition,  alteration  or  modification  in,  to,  or  o f  a n y  c o n t r a c t ,  p l a n s , specifications,  or  agreement  pertaining  or  relating  to  any  sche me  or  work  of improvement hereinabove described or pertaining or relating to  the furnishing of labor, materials,  or  equipment  therefore,  not  by  any  change  or  modifica t i o n  o f  a n y  t e r m s  o f payment or extension of the time for any payment pertaining or  relating to any scheme or  work  of  improvement  hereinabove  described,  nor  by  any  rescission  or  attempted rescission  of  the  contract,  agreement  or  bond,  nor  by  any  condi tions  precedent  or subsequent in the bond attempting to limit the right of recover y of claimants otherwise entitled to recover under any such contract or agreement or und er the bond, nor by any fraud practiced by any person ot her than the claimant seeking t o recover on the bond and  that  this  bond  be  construed  most  strongly  against  the  Surety  and  in  favor  of  all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner of Public Entity and o riginal contractor or on the part of any obliges named in such bond, but the sole condit ions of recovery shall be that claimant is a person descri bed in Section 3110 or 3112 of  the California Civil Code, and has not been paid the full amount of his claim and that Sur ety does hereby waive notice of any such change, extension of time, addition, alterat ion or modification herein mentioned.

IN WITNESS WHEREOF three identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and Surety above named, on the ________ day of _____________________, 20____.

____________________________(SEAL)

____________________________(SEAL)

____________________________(SEAL)

____________________________(SEAL)

____________________________(SEAL)

____________________________(SEAL)

Surety  Principal

ATTORNEY‐IN‐FACT ACKNOWLEDGEMENT OF SURETY

STATE OF ______________________________ )
) ss
COUNTY OF _____________________________)

On  this  day  _______  of  __________________,  20____,  before  me,  the  undersigned,  a Notary  Public  in  and  for  said  County  and  State,  personally  appe ared ____________________________________________  known  to  me  to  be  the  person w h o s e  n a m e  i s  s u b s c r i b e d  t o  t h e  w i t h i n  i n s t r u m e n t  a s  t h e  a t t o r ney‐in‐fact  of  the ____________________________________________, the corporation n amed as Surety in  said  instrument,  and  acknowledged  to  me  that  he  subscribed  t h e  n a m e  o f  s a i d corporation thereto as Surety, and his own name as attorney‐in‐fact.

NOTE:  Signature  of  those  executing  for
Surety  must  be  properly
acknowledged.

NOTE:  The  Attorney‐in‐fact  must  attach  a
certified  copy  of  the  Power  of
Attorney.

S i g n a t u r e :

N a m e   ( T y p e   o r   P r i n t ) :
( N o t a r y   P u b l i c   i n   a n d   f o r   s a i d   C o u n t y   a n d   S t a t e )

M y   C o m m i s s i o n   e x p i r e s :

ATTACH ALL BONDS

RESOLUTION NO. 2024 -

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, 1) AWARDING A CONTRACT TO BERT W. SALAS INC. IN THE NOT-TO-EXCEED AMOUNT OF $498,719 FOR THE 3131 HOOVER AVENUE STORM DRAIN REPLACEMENT PROJECT, CIP 24-11; 2) AUTHORIZING A 15% CONTINGENCY IN THE AMOUNT OF $ 74,808 FOR ANY UNFORESEEN CHANGES; 3) AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT; AND 4) AUTHORIZING THE ESTABLISHMENT OF AN APPROPRIATION IN THE AMOUNT OF $573,527 IN THE STORM RESPONSE CONTRACTED SERVICES ACCOUNT.

WHEREAS, on January 22, 2024, San Diego County experienced a significant rainstorm event (“Storm Event ”) that was considered a “1 in a 1,000 -year event” by the United States Geological Survey; and
WHEREAS, the City of National City (“City”) and other cities within San Diego County declared a state of emergency and deployed City crews to clear debris and assess the severity of damage to homes, businesses and City infrastructure; and WHEREAS, on January 23, 2024, the Governor of Calif ornia issued a n Emergency Proclamation (“Proclamation”) to provide support in the response a nd recovery efforts from the Storm Event and to secure funding (CDAA-2024-04); and

WHEREAS, subsequent to the Proclamation, the California Office of Emergency Services announced that funding would be available for certain qualified storm -related emergency and permanent repairs, for up to 75% of the cost incurred; and

WHEREAS, the Storm Event significantly impacted critical City infrastructure, including damage to the City’s storm drain system on Hoover Avenue near 32nd Street, resulting in a sink hole at 3131 Hoover Avenue; and
WHEREAS, the 3131 Hoover Avenue Storm Drain Replacement Project, CIP 24-11 (the “Project”) will permanently repair the sink hole and replace approximately 800 feet of failed 24” CMP storm drain pipe; and
WHEREAS, on June 25, 2024, the bid solicitation for the Project was posted on PlanetBids, a free public electronic bidding system for contractors; and WHEREAS, on June 22 nd and June 29th, 2024, the bid solicitation was advertised in the local newspaper; and
WHEREAS, on July 11, 2024, eight (8) bids were received by the 1:00 p.m. deadline; and WHEREAS, upon review of all documents submitted, and Bert W. Salas Inc.’s bid in the total bid amount of $498,719 was deemed responsive and the lowest responsible bidder qualified to perform the work as described in the Project specifications; and WHEREAS, City staff recommends 1) awarding a contract to Bert W. Salas Inc. in the not- to-exceed amount of $498,719 for the 3131 Hoover Avenue Storm Drain Replacement Project, CIP 24 -11; 2) authorizing a 15% contingency in the amount of $74,808 for any unforeseen

changes; 3) authorizing the Mayor to execute the contract; and 4) establishing an appropriation in the amount of $573,527 in the Storm Response Contracted Services account for the Project.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: That the City Council hereby authorizes the Mayor to execute the contract with Bert W. Salas Inc. in the not -to-exceed amount of $498,719 for the 3131 Hoover Avenue Storm Drain Replacement Project, CIP No. 24-11.

Section 2: That the City Council hereby authorizes a 15% contingency in the amount of $74,808 for any unforeseen changes.

Section 3: That the City Council authorizes the establishment of an appropriation in the amount of $573,527 in the Storm Response Contracted Services account.

Section 4: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED and ADOPTED this 6th day of August, 2024.

Ron Morrison, Mayor

ATTEST:

Shelley Chapel, MMC, City Clerk

APPROVED AS TO FORM:

Barry J. Schultz, City Attorney

AGENDA REPORT

Department: Engineering and Public Works
Prepared by: Luca Zappiello, Associate Engineer - Civil Meeting Date: Tuesday, August 6, 2024
Approved by: Benjamin A. Martinez, City Manager

SUBJECT:

Awarding a C ontract to Wright Construction Engineering Corp for Paradise Creek Emergency Storm Damage Repair, CIP No. 24-08.

RECOMMENDATION:

Adopt a Resolution Entitled, “Resolution of the City Council of the City of National City, California, 1) Awarding a Contract to Wright Construction Engineering Corp . in the Not-to-Exceed Amount of $261,075.00 for the Paradise Creek Emergency Storm Damage Repair , CIP No. 24-08; 2) Authorizing the Mayor to Execute the Contract; and 3) Authorizing the Establishment of an Appropriation in the Amount of $261,075 in the Storm Response Contracted Services Account.”

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

On January 22, 2024, San Diego County experienced a catastrophic rainstorm event (Storm Event) that was considered a “1 in a 1,000 -year event” by the United States Geological Su rvey (USGS). After the Storm Event, the City of National City (City) and other cities within San Diego County declared a state of emergency and deployed City crews to clear debris and assess the severity of damage to homes, businesses and City infrastructure. On January 23, 2024 , the Governor of California issued a n Emergency Proclamation (Proclamation) to provide support in the response and recovery efforts from the Storm Event and to secure funding (CDAA-2024-04).

Subsequent to this Proclamation, the California Of fice of Emergency Services (Cal OES) announced that funding would be available for certain qualified storm -related emergency and permanent repairs, for up to 75% of the cost incurred by the City. Staff has submitted the initial required documentation to CalOES for the storm damage experienced within the City and expects that this project will qualify for reimbursement under that process.

The Storm Event significantly impacted critical City infrastructure, including the Paradise Creek storm water conveyance channel near Paradise Valley Road. The Storm Event caused slope failures and an unprecedented amount of debris and sediment to be deposited in the channel , significantly reducing channel capacity. It is imperative that the channel be repaired and restored in a timely manner to mitigate the potential for future flooding. Staff estimates that approximately 1,640 cubic yards (CYD) of debris and sediment have accumulated in the channel since the Storm Event, which is equivalent to over 160 dump truck loads of dirt.

Staff requested bids from three qualified contractors to complete the work detailed in Exhibit A.

Bids were received by June 14, 2024 . Upon review of the bids, staff confirmed that Wright Construction Engineering Corp was the lowest responsive bidder, with a bid amount of $261,075.

The Bid Opening Summary Sheet (Exhibit B) and the Owner-Contractor Agreement (Exhibit C) are attached.

Once the work is completed, staff will submit the remaining documentation and invoices required by CalOES for eligible reimbursement.

FINANCIAL STATEMENT:

If approved, appropriations in the amount of $261,075 would be added to the FY 2025 General Fund budget in Expenditure Account 100-10-19-19900-7299- Storm Emergency Response Contracted Services. Up to 75% of the costs for this project are expected to be eligible for reimbursement by CalOES, but reimbursement is not guaranteed.

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Public Safety

ENVIRONMENTAL REVIEW:

This is a project under CEQA subject to a Categorical Exemption. Existing Facilities. CCR 15301(c).

PUBLIC NOTIFICATION:

The Agenda Report was posted within 72 hours of the meeting date and time in accordance with the Ralph M. Brown Act.

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A – Scope of Work
Exhibit B – Bid Opening Summary
Exhibit C – Owner-Contractor Agreement
Exhibit D – Resolution

Limits of Work
Clear and grub and remove sediment within limits
of work
Clear and grub and remove sediment within limits
of work
Remove and dispose of sediment
and debris within 18" diversion pipe
Exhibit A - Scope of Work

Limits of Work
Clear and grub and remove sediment within limits
of work
Remove and dispose of sediment
and debris within 18" diversion pipe

Limits of Work
Clear and grub and remove sediment within limits
of work
Relocate rip rap as directed by the Engineer just
outside of creek
Repair slope
failure to match
existing slope

BID OPENING SUMMARY

NAME: Paradise Creek Emergency Storm Damage Repair
CIP NO: 24-08
DATE: June 14, 2024
TIME: 1:00 P.M.

ESTIMATE: $200,000
PROJECT ENGINEER: Luca Zappiello

NO. BIDDER’S NAME BID AMOUNT
1 Wright Construction
2625 S Santa Fe Ave
San Marcos, California 92069

$261,075
2 LB Civil
324 E. Valley Pkwy
Escondido, California 92025

$423,000
3 TC Construction
10540 Prospect Ave
Santee, CA 92071
Non-bidder

services rendered pursuant to this Agreement; however, Owner shall not have the right to control the means by which Contractor accomplishes such services.

10. LICENSES AND PERMITS
Contractor represents and declares to Owner that it has all licenses, permits, qualifications and approvals of whatever nature which are legally required to practice its profession. Contractor represents and warrants to Owner that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, qualifications or approvals which are legally required for Contractor to practice its profession.

11. GOVERNING LAW, VENUE
This Agreement and the Contract Documents shall be construed under and in accordance with the laws of the State of California, and the appropriate venue for any action or proceeding arising from this Agreement and/or the Contract Documents shall be had in the Superior Court of San Diego, Central Branch.

12. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall for all purposes be deemed to be an original.

13. FALSE CLAIMS
Contractor acknowledges that if a false claim is submitted to the Owner, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that the False Claims Act, California Government Code sections 12650, et seq., provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include within their scope false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of the information. In the event the Owner seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorneys' fees. Contractor hereby acknowledges that the filing of a false claim may the Contractor to an administrative debarment proceeding wherein Contractor may be prevented from further bidding on public contracts for a period of up to five (5) years.

I have read and understood all of the provisions of this Section 13, above:
(Initial) (Initial)

14. AGREEMENT MODIFICATION
This Agreement and the'contratt Documents may not be modified orally or in any manner other than by an amendment in writing and signed by the Owner and the Contractor.

IN WITNESS WHEREOF this Agreement is executed as of the date first written above.

Owner: Contractor:

Wright Construction Engineering
Ron Morrison, Mayor {Owner/Officer signature)
Wesley Wright - President
Print name and title
APPROVED AS TO FORM:
{Second officer signature if a corporation)
By: ____________ _
Barry J. Schultz Print name and title
City Attorney
09049155
Contractor's City Business License No.
995153 - Class "A"
State Contractor's License No. and Class
2625 S Santa Fe Ave.,
Business street address
San Marcos, CA 92069
City, State and Zip Code

CERTIFICATE OF CORPORATE RESOLUTION
WRIGHT CONSTRUCTION ENGINEERING CORP.
l, Wesley Wright, Pres"ic)ent ot Wr"1ghl: Construction Engineering Corp., organized and existing under the laws of California and having its principal place of business at 3725 Trieste Dr. Carlsbad, California, hereby certify that the following is a true copy of a resolution adopted by the Board of Directors· of the Corporation at a meeting convened and held on July 1, 2014 at which a quorum was present and voting throughout and that such resolution is now in full force and effect and is in accordance with the provisions of the charter and by-laws of the Corporation.

RESOLVED: That the President, Wesley Wright, of the Corporation is hereby authorized to sign any contracts or forms on behalf of the Corporation.

RESOLVED FURTHER: That the President, Wesley Wright, is hereby authorized and directed to certify to any interested party that this resolution has been duly adopted, is in full force and effect, and is in accordance with the provisions of the charter and by-laws of the Corporation.

I further certify that this Corporation is duly organized and existing, and has the power to take the action called for by the foregoing resolution.

President
Vice President ,. 1 _
Secretary
Treasurer
,/
Witness my hand seal of this corporation on this 1st day of July, 2014. 7-1-zc;/4=
Date
7 I c?C)fcf
Date
7 / ··cc '/r-
Date

No. Item

EXHIBIT B

CONTRACT PRICE
- CALIFORNIA_.

Par.irli,e Creek Emergency Storm Damage Rt>pair
Bid line Items
June 11. 2024
Bid lten1s
Base Bid
l Mobi Ii za tion/De m obi I iz a tion
2 Traffic and Pede�trian Control
3 SWPPP, Water Quality Control
4 CleMing ;;nd Grubbing
s Removal and Disposal of Sediment Deposited by Storm
6 Removal and Disposal of Sediment and Debris within 18" RCP Diversion Pipe 7 Repair Slope I ailure to Match tx,sting Slope
R Relocate Rip Hap as Directed by tngineer
Unit Quantity Unit Price Amount
LS 1 $5,400.00 $5 400.00
LS 1 $2.800 00 S2 800 flO
LS 1 $,t.200.00 S-UOO.&I
LS 1 S37.575.00 S37 5-75.00
C( 16'10 Sl20.00 S l %.800. 00
LS 1 S8.500.00 $ft500.00
LS 1 Sl,950.00 $1.950.00
LS 1 'B.850.00 SJ.850.00
BAS[ BID TOTALS: �2(11,075.00

RESOLUTION NO. 2024 -

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, 1) AWARDING A CONTRACT TO WRIGHT CONSTRUCTION ENGINEERING CORP . IN THE NOT-TO-EXCEED AMOUNT OF $261,075.00 FOR THE PARADISE CREEK EMERGENCY STORM DAMAGE REPAIR, CIP NO. 24 -08; 2) AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT; AND 3) AUTHORIZING THE ESTABLISHMENT OF AN APPROPRIATION IN THE AMOUNT OF $261,075 IN THE STORM RESPONSE CONTRACTED SERVICES ACCOUNT.

WHEREAS, on January 22 , 2024 , San Diego County experienced a catastrophic rainstorm event (“Storm Event”) that was considered a “1 in a 1,000 -year event” by the United States Geological Survey; and
WHEREAS, the City of National City (“City”) and other cities within San Diego County declared a state of emergency and deployed City crews to clear debris and assess the severity of damage to homes, businesses and City infrastructure; and WHEREAS, on January 23, 2024, the Governor of California issued a n E mergency Proclamation (“Proclamation”) to provide support in the response a nd recovery efforts from the Storm Event and to secure funding (CDAA-2024-04); and

WHEREAS, subsequent to the Proclamation, the California Office of Emergency Services announced that funding would be available for certain qualified storm -related emergency and permanent repairs, for up to 75% of the cost incurred; and

WHEREAS, the Storm E vent significantly impacted critical City infrastructure, including the Paradise Creek storm water conveyance channel near Paradise Valley Road, causing slope failures and an unprecedented amount of debris and sediment to be deposited in the channel ; and
WHEREAS, the Paradise Creek Emergency Storm Damage Repair project, CIP No. 24 - 08 (the “Project”) will complete necessary repairs and remove the debris and sediment prior to, and in preparation for, the upcoming rainy season; and
WHEREAS, in order to ensure timely completion of the Project following the Storm Event, City staff requested bids from three qualified contractors to complete the work; and WHEREAS, on June 14, 2024, three bids were received by the deadline; and WHEREAS, upon review of all documents submitted , Wright Construction Engineering Corp.’s bid in the total bid amount of $261,075 was deemed responsive and the lowest responsible bidder qualified to perform the work for the Project; and WHEREAS, Wright Construction Engineering Corp. is currently constructing a separate City project in the vicinity of the Project and has relevant equipment and personnel mobilized in the Project area; and
WHEREAS, the City Council has determined that adherence to applicable competitive bidding requirements for public projects would not be in the public interest, such that no

competitive advantage can be gained by soliciting formal bids, because public health, safety, and welfare require timely completion of the Pro ject before the rainy season; because informal bids were obtained by City staff and Wright Construction Engineering Corp. submitted the lowest cost bid; and because Wright Construction Engineering Corp. is currently mobilized on a nearby project for the Ci ty which would increase the efficiency and cost -effectiveness of work on the Project; and
WHEREAS, City staff recommends 1) awarding a contract to Wright Construction Engineering Corp. in the not-to-exceed amount of $261,075 for the Paradise Creek Emergency Storm Damage Repair project, CIP No. 24-08; 2) authorizing the Mayor to execute the contract; and 3) establishing an appropriation in the amount of $261,075 in the Storm Response Contracted Services account for the Project.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: That the City Council hereby authorizes the Mayor to execute the contract with Wright Construction Engineering Corp. in the not-to-exceed amount of $261,075.00 for the Paradise Creek Emergency Storm Damage Repair, CIP No. 24-08, attached as Exhibit C to the Agenda Report.

Section 2: That the City Council hereby authorizes the establishment of an appropriation in the amount of $261,075 in the Storm Response Contracted Services account.

Section 3: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED and ADOPTED this 6th day of August, 2024.

Ron Morrison, Mayor

ATTEST:

Shelley Chapel, MMC, City Clerk

APPROVED AS TO FORM:

Barry J. Schultz, City Attorney

AGENDA REPORT

Department: Engineering and Public Works
Prepared by: Luca Zappiello, Associate Engineer-Civil Meeting Date: Tuesday, August 6, 2024
Approved by: Benjamin A. Martinez, City Manager

SUBJECT:
8th Street Bicycle and Pedestrian Rail Crossing Enhancements CIP 22-33 PSA

RECOMMENDATION:

Adopt a Resolution Entitled, “Resolution of the City Council of the City of National City, California, 1) Authorizing the Mayor to Execute Program Supplement Agreement No. F029 with the State of California Department of Transportation for the 8th Street Bicycle and Pedestrian Rail Crossing Enhancements Project, CIP 2 2-33; 2) Authorizing the Establishment of an Engineering Grants Fund Appropriation of $100,000 with a Corresponding Revenue Budget; and 3) Committing to Providing a Local Match of $12,960.”

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

In June 2022, staff submitted a Cycle 6 Active Transportation Program (ATP) grant applications to the California Department of Transportation (Caltrans) for the 8th Street Bicycle and Pedestrian Rail Crossing Enhancements project (Project). The Project, also referred to as the “8th Street & Harbor Drive BNSF Crossing,” proposes to construct a two-way multiuse path to provide a safe, accessible crossing of the BNSF rail tracks near 8th Street and Harbor Drive for bicyclists and pedestrians. The project will include coordination with a variety of stakeholders such as BNSF, Naval Base San Diego, San Diego MTS, CPUC, etc. Exhibit A shows the project location.

At their December 7, 2022 meeting, the California Transportation Commission (CTC) awarded an ATP grant to the City of National City in the amount of $2,248,000 for the Project.

The $2,248,000 is allocated by project phases as follows:
 Project Approval and Environmental Documents (PA&ED) - $100,000  Plans, Specifications, and Estimate (PS&E) - $370,000  Right of Way (RW) - $130,000
 Construction (CON) - $1,648,000

During its October and December 2023 meetings, the CTC allocated funding for the PA&ED phase in the amount of $100,000 (see attached Exhibit B – Allocation Letter).

On June 14, 2024, Caltrans issued a PSA to City staff authorizing the City to proceed with the PA&ED phase in the amount of $1 00,000 with a required local match of $12,960 (see attached Exhibit C – PSA). The local match will be funded with Transportation Development Impac t Fee (TDIF) funds for Mobility Enhancements through prior City Council appropriations.

The PA&ED phase is expected to be completed by the first quarter of 2025. It should be noted that the PS&E and CON phases, and associated expenditures, will commence only after the City requests and receives corresponding Allocation Letter s from Caltrans authorizing the City to proceed. At the beginning of each subsequent phase, staff will return to the City Council to provide an update and establish appropriations.

FINANCIAL STATEMENT:

If approved, budget adjustments will be made in the Engineering Department Grants Fund as follows:

Expenditure Account: 296-10-18-18500-7598- 6620296 – CIP 22-23: $100,000 Revenue Account: 296-10-18-18500-3463- Other State Grants (ATP): $100,000

The local match will be met utilizing existing appropriations in the Transportation Development Impact Fee Fund in the following account:

Expenditure Account: 326-10-18-18500-7598-4114326: $12,960

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Transportation Choices and Infrastructure

ENVIRONMENTAL REVIEW:

This is a project under CEQA subject to a Categorical Exemption. Existing Facilities. CCR 15301(c).

PUBLIC NOTIFICATION:

The Agenda Report was posted within 72 hours of the meeting date and time in accordance with the Ralph M. Brown Act.

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A – Project Location Map
Exhibit B – Allocation Letter
Exhibit C – PSA
Exhibit D – Resolution

BNSF R/W

BNSF R/W
8TH STREETHARBOR DRIVERRRR

NAVY LONGTERM PARKING

NAVY BASESAN DIEGO
MTS 8TH STREETTRANSIT CENTER
8TH STREET CLASS ISHARED-USE PATHCURRENTLY IN DESIGN
N0'20'40'SCALE 1" = 20'8th St Bicycle and Pedestrian Rail Crossing EnhancementsRegional Active Transportation Program Grant ApplicationExisting Site Plan

Your letter dated October 2, 2023 requested a fund allocation from the Active Transportation Program for the City of National City 8th Street Bicycle and Pedestrian Rail Crossing Enhancements - Construct a two-way Class 1 safe crossing of the rail tracks near 8th and Harbor in National City for bicyclists and pedestrians. This project is programmed in the Active Transportation Program (ATP), as amended.

The State hereby makes the following allocation on December 7, 2023, effective December 7, 2023.

At their December 7, 2023 meeting, the California Transportation Commission (CTC) allocated funding in the amount(s) shown below.

STATE OF CALIFORNIA - CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TTY 711
December 18, 2023
Mr. Steve Manganiello
Public Works Director
City of National City
1243 National City Blvd.

National City, CA 91950
Dear Mr. Manganiello:
11-SD-0-NATC
ATPL-5066(058)
Adv Id: 1124000081
11-1527PPNO:

Request No: 1
Allocation No. 2024-127 ATP FUND ALLOCATION
40 79
Senate District No.:

Assembly District
Amount
Programmed
Fiscal Year
Programmed
Amount Previously
Allocated
This
Request
E&P $100,000 2024 $0 $100,000
Federal Funds
State Funds
$100,000
$0
Total
This allocation makes available $100,000 of federal funds* and $0 of State (or State-only) funds for a total of $100,000.
* A separate request for authorization to proceed (E-76) is required prior to the start of reimbursable work for projects receiving Federal funds.

The effective date of allocation serves as the authorization to proceed and establishes the date for the start of reimbursable work for State-only funded projects.
$100,000$0$100,000
CTC ATP Ltr.Page 282 of 614
Mr. Steve Manganiello
December 18, 2023

ATPL-5066(058)
For This Allocation:

Funds allocated for project E & P are available for expenditure until: June 30, 2026.

Funds allocated for project PS & E are available for expenditure until: Not Applicable.

Funds allocated for project RW are available for expenditure until: Not Applicable.

Funds allocated for construction -- Agency has 6 month(s) after the date of allocation to award a contract.

Your attention is directed to the Local Assistance Procedures Manual, LPPs and the current CTC guidelines for detailed instructions and information.

This allocation is not a commitment on the part of the State to make reimbursements until an Administering Agency - State Agreement (Master Agreement), if necessary, and a project specific program supplement are executed between the Agency and the State.

The project's award information should be submitted to the District Local Assistance Engineer (DLAE) immediately after award of the construction contract. A copy of the project's award package also needs to be included with the submittal of the Administering Agency's first invoice to the Local Programs Accounting Branch. Please refer to Local Programs Procedures (LPP) LPP 01-06 for guidance regarding the contents of the project award package.

The Commission may grant a one-time extension to each of the deadlines specified above if it finds that an unforeseen and extraordinary circumstance beyond the control of the responsible agency has occurred that justifies the extension. Please refer to the Local Assistance website at https://dot.ca.gov/programs/local-assistance for additional guidance.

After award of the contract, the Agency has up to 36 months to complete the construction or vehicle purchase contract.

Sincerely,
ROBERT NGUYEN , Chief
Division of Local Assistance
c: SANDAG
Attachment: CTC Vote Box
Office of Project Management Oversight - South
CTC ATP Ltr.
for

Mr. Steve Manganiello
December 18, 2023

ATPL-5066(058)
bc: LPA
DLA AE Project Files
District - (11) DLAE - Brian Ott
CTC ATP Ltr.Page 284 of 614
F029
FOR FEDERAL-AID PROJECTS NO 11-5066F15
1124000081
June 14, 2024
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5066
This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 07/11/2016 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached).

The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages.

Construct a two-way Class 1 safe crossing of the rail tracks near 8th and Harbor in National City for bicyclists and pedestrians.
8th Street Bicycle and Pedestrian Rail Crossing Enhancements 0.0(MILES) Federal FundsEstimated Cost Matching Funds
Z3E2 $100,000.00

CITY OF NATIONAL CITY
By ________________________________ By ________________________________ Title _______________________________
Date _______________________________
Attest _______________________________ Date _______________________________ Division of Local Assistance
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:

Accounting Officer __ Date _______________
PROGRAM SUPPLEMENT NO.
to

ADMINISTERING AGENCY-STATE AGREEMENT
Adv. Project ID Date:

Location:

Project Number:

E.A. Number:

Locode:

PROJECT LOCATION:

TYPE OF WORK: LENGTH:

LOCAL OTHER
$112,960.00 $12,960.00 $0.00
Chief, Office of Project Implementation

STATE OF CALIFORNIA
Department of Transportation
$100,000.00
1 Page of 9Program Supplement 11-5066F15-F029- ISTEA
6/14/24

SPECIAL COVENANTS OR REMARKS
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1. A. ADMINISTERING AGENCY shall conform to all State statutes, regulations and procedures (including those set forth in the Local Assistance Procedures Manual and the Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE PROCEDURES") relating to the federal-aid program, all Title 23 Code of Federal Regulation (CFR) and 2 CFR Part 200 federal requirements, and all applicable federal laws, regulations, and policy and procedural or instructional memoranda, unless otherwise specifically waived as designated in the executed project-specific PROGRAM SUPPLEMENT.

B. Invoices shall be formatted in accordance with LOCAL ASSISTANCE PROCEDURES.

C. ADMINISTERING AGENCY must have at least one copy of supporting backup documentation for costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs.

D. Indirect Cost Allocation Plan/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to STATE (Caltrans Audits & Investigations) for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures established by STATE.

E. STATE will withhold the greater of either two (2) percent of the total of all federal funds encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT.

F. Payments to ADMINISTERING AGENCY for PROJECT-related travel and subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractors claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid rank and file STATE employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced by ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on demand within thirty (30) days of such invoice.

G. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform 2Page of 9Program Supplement 11-5066F15-F029- ISTEA

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Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards.

H. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items.

I. Every sub-recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A&E services), and other applicable STATE and FEDERAL regulations.

J. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, 23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL regulations, are subject to repayment by ADMINISTERING AGENCY to STATE.

K. STATE reserves the right to conduct technical and financial audits of PROJECT WORK and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by the following paragraph:

ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractors, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts and ADMINISTERING AGENCY shall furnish copies thereof if requested.

All of the above referenced parties shall make such AGREEMENT, PROGRAM SUPPLEMENT, and contract materials available at their respective offices at all reasonable times during the entire PROJECT period and for three (3) years from the date of submission of the final expenditure report by the STATE to the FHWA.

L. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a financial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred PROJECT costs and matching funds by line item for the PROJECT. The financial management system of ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles, enable the determination of incurred
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SPECIAL COVENANTS OR REMARKS
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costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices set to or paid by STATE.

M. ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal year of the Catalogue of Federal Domestic Assistance.

N. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the terms of this AGREEMENT in the schedule of projects to be examined in ADMINISTERING AGENCY's annual audit and in the schedule of projects to be examined under its single audit prepared in accordance with 2 CFR, Part 200.

O. ADMINISTERING AGENCY shall not award a non-A&E contract over $5,000, construction contracts over $10,000, or other contracts over $25,000 [excluding professional service contracts of the type which are required to be procured in accordance with Government Code sections 4525 (d), (e) and (f)] on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE. Contracts awarded by ADMINISTERING AGENCY, if intended as local match credit, must meet the requirements set forth in this AGREEMENT regarding local match funds.

P. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain provisions B, C, F, H, I, K, and L under Section 2 of this agreement.

2. A. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual.

B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s).

C. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract.

Failure to do so will cause a delay in the State processing invoices for the construction phase.

Attention is directed to Section 15.7 "Award Package" of the Local Assistance Procedures Manual.

D. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by
4Page of 9Program Supplement 11-5066F15-F029- ISTEA

SPECIAL COVENANTS OR REMARKS
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STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumbrances for State funded projects, as well as to suspend invoice payments for any on-going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period.

If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount.

ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual.

E. Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal-assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).

F. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter.

Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance.

ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion 5Page of 9Program Supplement 11-5066F15-F029- ISTEA

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Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date.

G. As a condition for receiving federal-aid highway funds for PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Exclusion List. Exclusions can be found at www.sam.gov.

H. This PROJECT is programmed to receive Federal funding from the Active Transportation Program (ATP). Funding may be provided under one or more components. A component(s) specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the component(s) identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per component(s).

This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible PROJECT expenditures for the component(s) allocated. The start of reimbursable expenditures is restricted to the later of either 1) the effective date of the component specific allocation or the effective date of the federal obligation of funds.

I. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available by future Federal obligations will be encumbered on this PROJECT by use of a STATE-approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY also agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration and that STATE funds available for reimbursement will be limited to the amounts allocated by the California Transportation Commission and/or STATE.

J. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve supplementary allocations, time extensions, and fund transfers between components. Funds transferred between allocated project components retain their original timely use of funds deadlines, but an approved time extension will revise the timely use of funds criteria for the component(s) and allocation(s) requested. Approved supplementary allocations, time extensions, and fund
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transfers between components made after the execution of this PROGRAM SUPPLEMENT will be documented and considered subject to the terms and conditions thereof.

Documentation will consist of a Federal Highway Administration-approved "Authorization to Proceed" notification, a STATE approved Allocation Letter, Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate.

K. This PROJECT will be administered in accordance with the applicable CTC STIP guidelines and the Active Transportation Program guidelines as adopted or amended, the Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT.

L. The submittal of invoices for PROJECT costs shall be in accordance with the above- referenced publications and the following. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits, plans specifications & estimate, and right-of-way costs no later than 180 days after the end of last eligible fiscal year of expenditure. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance, whichever occurs first, to make the final payment to the contractor and prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and payment.

M. All obligations of STATE under the terms of this Agreement are subject to the appropriation of resources by the Legislature and the encumbrance of funds under this Agreement. Funding and reimbursement are available only upon the passage of the State Budget Act containing these Federal funds.

N. This PROJECT is subject to the timely use of funds provisions enacted by the ATP Guidelines, as adopted or amended, and by approved CTC and State procedures as outlined below.

Funds allocated for the environmental & permits (E&P), plan specifications & estimate (PS&E), and right-of-way components are available for expenditure until the end of the second fiscal year following the year in which the funds were allocated.

Funds allocated for the construction component are subject to an award deadline and contract completion deadline. ADMINISTERING AGENCY agrees to award the contract within 6 months of the construction fund allocation and to complete and accept the construction within 36 months of award.

O. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to comply with all reporting requirements in accordance with the Active Transportation Program Guidelines, as adopted or amended.

P. This PROJECT has received funds from Active Transportation Program (ATP). 7Page of 9Program Supplement 11-5066F15-F029- ISTEA

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The ADMINISTERING AGENCY agrees to administer the project in accordance with the CTC Adopted SB1 Accountability and Transparency Guidelines.

3. The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope of work presented in the application and approved by the California Transportation Commission. Any changes to the approved PROJECT scope without the prior expressed approval of the California Transportation Commission are ineligible for reimbursement and may result in the entire PROJECT becoming ineligible for reimbursement.

4. Appendix E of the Title VI Assurances (US DOT Order 1050.2A) During the performance of this agreement, the ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractor, (hereinafter referred to as the "contractor") agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:

Pertinent Nondiscrimination Authorities:

A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.

B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); C. Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), (prohibits discrimination on the basis of sex);
D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
F. Airport and Airway Improvement Act of 1982, (49 U.S.C. 4 71, Section 4 7123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not);
H. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain
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testing entities (42 U.S.C. 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
I. The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); J. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; K. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
L. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). 9Page of 9Program Supplement 11-5066F15-F029- ISTEA

RESOLUTION NO. 2024 -

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, 1) AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT NO.

F029 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE 8TH STREET BICYCLE AND PEDESTRIAN RAIL CROSSING ENHANCEMENTS PROJECT, CIP 22-33; 2) AUTHORIZING THE ESTABLISHMENT OF AN ENGINEERING GRANTS FUND APPROPRIATION OF $100,000 AND CORRESPONDING REVENUE BUDGET; AND 3) COMMITTING TO PROVIDING A LOCAL MATCH OF $12,960.

WHEREAS, in June 2022, City staff submitted a Cycle 6 Active Transportation Program (“ATP”) grant application to the California Department of Transportation ( “Caltrans”) for the 8th Street Bicycle and Pedestrian Rail Crossing Enhancements project (“Project”); and WHEREAS, the Project proposes to construct a two-way multiuse path to provide a safe, accessible crossing of the BNSF rail tracks near 8th Street and Harbor Drive for bicyclists and pedestrians; and
WHEREAS, at their December 7, 2022 meeting, the California Transportation Commission (“CTC”) awarded an ATP grant in the amount of $2,248,000 to the City of National City (“City”) for the Project; and
WHEREAS, the $2,248,000 award was distributed by Project phases as follows: Project Approval and Environmental Documents ( “PA&ED”) - $100,000; Plans, Specifications, and Estimate ( “PS&E”) - $370,000; Right of Way (“RW”) - $130,000; Construction ( “CON”) - $1,648,000; and
WHEREAS, on June 14, 2024, Caltrans issued an Authorization to Proceed to the City for the PA&ED phase, formalized as a Program Supplement Agreement (“PSA”), confirming the State Funds portion of $100,000 with a required local match of $12,960; and WHEREAS, funds are available to meet the local match requirement in the Transportation Development Impact Fees Fund; and
WHEREAS, City staff recommends the City Council adopt this Resolution authorizing the Mayor to execute PSA No. F029 with Caltrans for the Project to allow for reimbursement of up to $100,000 for the PA&ED phase.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: That the City Council hereby authorizes the Mayor to execute Program Supplement Agreement No. F029 with the State of California Department of Transportation for the 8th Street Bicycle and Pedestrian Rail Crossing Enhancements project, CIP 22-33.

Section 2: That the City Council hereby a uthorizes the establishment of an Engineering Grants Fund appropriation of $100,000 and corresponding revenue budget.

Section 3: That the City Council hereby authorizes to commit to providing a local match of $12,960 from the Transportation Development Impact Fees Fund.

Section 4: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED and ADOPTED this 6th day of August, 2024.

Ron Morrison, Mayor

ATTEST:

Shelley Chapel, MMC, City Clerk

APPROVED AS TO FORM:

Barry J. Schultz, City Attorney

AGENDA REPORT

Department: Fire Department
Prepared by: Walter Amedee, Emergency Manager
Meeting Date: Tuesday, August 6, 2024
Approved by: Benjamin A. Martinez, City Manager

SUBJECT:
2023 LISTOS California CERT Support Grant

RECOMMENDATION:

Adopt a Resolution Entitled, “Resolution of the City Council of the City of National City, California, Accepting Funds in the Amount of $18,746.00 from the California Governor's Office of Emergency Services 2023 LISTOS California CERT Support Grant, for the National City Fire Department’s Community Emergency Response Team (CERT) Program and Authorizing the Establishment of a Reimbursable Grants City-wide Fund Appropriation and Corresponding Revenue Budget.”

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

The LISTOS California CERT Support Grant (LC) Program was created to provide funding to new and existing Community Emergency Response Team (CERT) programs to support projects that help prepare vulnerable and underserved populations. The National City Fire Departmen t (NCFD) submitted a proposal and has been selected to receive funding in the amount of $18,746.00. This grant will allow the NCFD to provide CERT, LISTOS, CPR/AED and First Aid, Stop the Bleed, and You Are the Help Until Help Arrives in Spanish. All ins tructional materials will be available in Spanish. National City CERT Member Hector Montano, a FEMA CERT Certified Trainer, will be leading the Spanish instruction. The NCFD will work with Spanish CERT and LISTOS participants to help recruit future class participants. The NCFD hopes to be able to stand up Spanish language CERT teams during disasters and emergencies, as needed. The grant also provides funding for:
 Emergency Rain Ponchos
 Mylar Emergency Blankets
 Buddy Hunter Dome Tents - 2-Person
 100 Person Portable Sanitation Kits
 Hygiene Kits for Women
 Hygiene Kits for Men
 Binders
Grant period of performance is from June 1, 2024 – December 31, 2025.

FINANCIAL STATEMENT:

If approved, the budget adjustments will be made in Reimbursable Grants fund in the following accounts:

Expenditure Accounts:
282-70-22-22718-7355- Minor Equipment - $4,646.00

282-70-22-22718-7226- Training - $14,100.00

Revenue Account: 282-70-22-22718-3463- Other State Grants - $18,746.00.

No City match required.

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Public Safety

ENVIRONMENTAL REVIEW:

This is not a project under CEQA and is therefore not subject to environmental review.CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

The Agenda Report was posted within 72 hours of the meeting date and time in accordance with the Ralph M. Brown Act.

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A – CalOES Award Letter
Exhibit B – Resolution

The California Governor's Office of Emergency Services (Cal OES) has approved your Grant Subaward application in the amount of $18,746, subject to enactment of applicable State Budget Act. A copy of your approved Grant Subaward is enclosed for your records.

Dear Sergio Mora:

Subject:

Sergio Mora
Fire Chief
National City, City of - Fire Department
1243 National City Boulevard
National City, CA 91950-4301
June 17, 2024
Grant Subaward Application Approval
Listos California CERT Support Grant Program
Grant Subaward #: LC23 01 8608
Cal OES will make every effort to process payment requests within 45 days of receipt of your Report of Expenditures & Request for Funds (Cal OES Form 2-201).

This Grant Subaward is subject to the Cal OES Subrecipient Handbook. You are encouraged to read and familiarize yourself with the Cal OES Subrecipient Handbook, which can be viewed on the Cal OES website at www.caloes.ca.gov.

Please contact your Program Specialist Kathryn Hardoy, at [email protected] with questions.

Sincerely,
Victim Services Grants Processing Unit
cc: Subrecipients file
Program Specialist
3650 SCHRIEVER AVENUE, MATHER, CA 95655
www.CalOES.ca.gov

GAVIN NEWSOM

NANCY WARDGOVERNOR DIRECTOR

RESOLUTION NO. 2024 -

RESOLUTION OF THE CI TY COUNCIL OF THE CI TY OF NATIONAL CITY , CALIFORNIA, ACCEPTING FUNDS IN THE AMOUNT OF $ 18,746.00 FROM THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES 2 023 LISTOS CALIFORNIA CE RT SUPPORT GRANT , FOR THE NATIONAL CITY FIRE DEPARTMENT’S COMMUNITY

EMERGENCY RESPONSE T EAM (CERT) PROGRAM AND AUTHORIZING THE

ESTABLISHMENT OF A R EIMBURSABLE GRANTS C ITY-WIDE FUND APPROPRIAT ION AND CORRESPONDING REVENUE BUDGET.

WHEREAS, the LISTOS California CERT Support Grant (L C) Program was created to provide funding to new and existing Community Emergency Response Team (CERT) programs to support projects that help prepare vulnerable and underserved populations; and

WHEREAS, the National City Fire Department (NCFD) submitted a proposal and has been selected to receive funding in the amount of $18,746.00; and

WHEREAS, this grant will allow the NCFD to provide CERT, LISTOS, CPR/AED and First Aid, Stop the Bleed, and You Are the Help Until Help Arrives in Spanish; and

WHEREAS, all instructional materials also available in Spanish; and

WHEREAS, National City CERT Member Hector Montano, a FEMA CERT Certified Trainer, will be leading the Spanish instruction; and

WHEREAS, the NCFD will work with Spanish CERT and LISTOS participants to help recruit future class participants; and

WHEREAS, the NCFD hopes to be able to stand up Spanish language teams during disasters and emergencies, as needed; and

WHEREAS, the grant will also provide funding for Emergency Rain Ponchos, Mylar Emergency Blankets, Buddy Hunter Dome Tents - 2-Person, 100 Person Portable Sanitation Kits, Hygiene Kits for Women, Hygiene Kits for Men, and Binders; and

WHEREAS, the grant period of performance is from June 1, 2024 – December 31, 2025.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: That the City Council hereby authorizes the M ayor to accept funds in the amount of $18,746.00 from the LISTOS California CERT Support Grant Program.

Section 2: Authorizes the establishment of appropriations in the amount of $18,746.00 with a corresponding revenue budget in the Reimbursable Grants City-wide Fund for equipment and training for the City’s CERT program.

Section 3: The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED and ADOPTED this 6th day of August, 2024.

Ron Morrison, Mayor

ATTEST:

Shelley Chapel, MMC, City Clerk

APPROVED AS TO FORM:

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Barry J. Schultz, City Attorney

AGENDA REPORT

Department: City Attorney's Office
Prepared by: Barry J. Schultz, City Attorney
Meeting Date: Tuesday, August 6, 2024
Approved by: Benjamin A. Martinez, City Manager

SUBJECT:

Agreement between the City of National City and Liebert Cassidy Whitmore for Legal Services in the Specialized Area of Labor Law.

RECOMMENDATION:

Adopt the Resolution Entitled, “Resolution of the City Council of the City of National City , California, Approving an Agreement Between the City of National City and Liebert Cassidy Whitmore for Legal Services in the Specialized Area of Labor Law.”

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

The City of National City (“City”) engages outside legal support for specialized areas. This year, the City will be embarking upon labor negotiations with its three formal labor groups. A City Committee consisting of Mayor Morrison, Councilmember Bush, City Manager Benjamin Martinez, Human Resources Director Lydia Hernandez , and City Attorney Barry J. Schultz conducted interviews with three (3) law firms, Kreisberg Law Firm, Liebert Cassidy Whitmore, and Burke, Williams & Sorensen, LLP. Based on these interviews, it is recommended to the Ci ty Council that the City engage Liebert Cassidy Whitmore for the upcoming labor negotiations.

FINANCIAL STATEMENT:

Appropriations for this purpose are included in the City Manager’s budget for FY25.

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Not Applicable

ENVIRONMENTAL REVIEW:

This is not a project under CEQA and is therefore not subject to environmental review.CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

The Agenda Report was posted within 72 hours of the meeting date and time in accordance with the Ralph M. Brown Act.

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A - Agreement
Exhibit B – Resolution