Norco City Council
June 15, 2022

Ordinance No. 1056, Chapter 14.04 Water System

January 15, 2020
c. To increase conservation, the City may establish a water allocation for the property served. The following method will be utilized which accounts for general public health and safety.

1. Residential and Multi-family Customers
a. The City Council will determine the Water Allocation Target percentage for residential accounts in the resolution adopting a Level 5 "Water Shortage Response."
b. This calculation will not apply to any residential accounts that use less than ten (10) units in the billing period to ensure water is provided for public health and safety.
c. A residential Water Allocation Target will be calculated for each account by comparing the current billing period usage to the same period in the previous year.
d. If the residential account uses more water than the Water Allocation Target amount, said residential accounts shall be subject to the penalties set forth herein.

2. Commercial Customers
I.
a. The City Council will determine the Water Allocation Target percentage for Commercial accounts in the resolution adopting a Level 5 "Water Shortage Response."
b. A Commercial Water Allocation Target will be calculated for each account by comparing the current billing period usage to the same period in the previous year.
c. If the Commercial account uses more water than the Water Allocation Target amount, said commercial account shall be subject to the penalties set forth herein.
d. Dedicated irrigation accounts must reduce their usage by fifty percent (50%). The amount may be adjusted by a resolution of the City Council as deemed necessary to meet water supply demands. e. An application may be made to the City Council for a variance from the Water Allocation Target.

Procedures for Determination and Notification of Water Shortage Response Level a. City Manager shall monitor water shortage conditions and regulations, as well as evaluate the supply and demand for water by its customers, and shall recommend

Ordinance No. 1056, Chapter 14.04 Water System

January 15, 2020
the Water Shortage Response Level to be declared by the members of the City Council by Resolution.
b. Upon declaration by the City Council of the existence of a Water Shortage Response Level 1 "Watch" condition the City shall post notice of the condition on its website.
c. Upon declaration by the City Council of the existence of Water Shortage Response Level 2 "Water Shortage Caution," Level 3 "Water Shortage Alert," Level 4 "Water Shortage Critical", or Level 5 "Water Shortage Emergency", the mandatory conservation measures applicable to Water Shortage Response Levels 2, 3, 4, or 5 conditions shall take effect on the tenth (10) day after the date the response level is declared or as required by State law. If the City establishes a water allocation in response to a Water Shortage Response Level 2, 3, 4, or 5 condition, it shall provide notice of the allocation by including it in the regular billing statement for the fee or charge or by any other mailing to the address to which the City customarily mails the billing statement for fees or charges for ongoing water service. The City shall also post notice on the City's website. Water allocation shall be effective on the fifth (5) day following the date of mailing or at such later date as specified in the notice.
d. The City Council may declare an end to a Water Shortage Response Level by the adoption of a Resolution at any regular or special meeting.

J. Violations and Penalties
a. Any person, who uses, causes to be used, or permits the use of water in violation of any portion of Sections 14.04.220 is guilty of an offense punishable as provided herein.
b. The City will make a reasonable effort to assist customers with compliance.

Reasonable efforts include, but are not limited to, personal contact, door hanger, letter, email and via telephone whenever possible to notify customers of any violation.
c. Each day that a violation of this ordinance occurs is a separate offense. d. Civil penalties shall be imposed for each violation including both water use restrictions specifically cited in this Program in Water Shortage Levels 2-5 and Water Allocation Target violations as listed in Water Shortage Levels 4-5 as follows:

1. Twenty five dollars ($25.00) for a first violation. Water usage between 1- 20 units in excess of the Water Allocation Target during a single billing cycle shall also constitute a first violation.

Ordinance No. 1056, Chapter 14.04 Water System

January 15, 2020
K.

2. Fifty dollars ($50.00) for a second violation of any provision of this resolution within one year of the date of the first violation. Water usage between 21-50 units in excess of the Water Allocation Target during a single billing cycle shall also constitute a second violation.

3. One hundred dollars ($100.00) for a third violation of this resolution within one year of the date of the first violation. Water usage between 51-100 units in excess of the Water Allocation Target during a single billing cycle shall also constitute a third violation.

4. Two hundred dollars ($200.00) for a fourth violation of this resolution within one year of the first violation. Water usage between 101-300 units in excess of the Water Allocation Target during a single billing cycle shall also constitute a fourth violation.

5. Five hundred dollars ($500.00) for a fifth violation of this resolution within one year of the first violation. Water usage over 300 units in excess of the Water Allocation Target during a single billing cycle shall also constitute an additional violation, in excess of four.

6. When a civil penalty is to be imposed, the customer will be given written notice of the penalty to be imposed. Within seven (7) days after delivery of such notice, the customer may submit a written request to the City requesting a hearing by the City Manager or designee and an opportunity to present evidence that a violation has not occurred. Within seven (7) business days after the hearing, the City Manager or designee shall render a decision in writing to the customer that requested the hearing.

Upon receipt of the written decision, the customer shall have seven (7) days to appeal the decision to the City Council. The City Council shall then schedule the matter for consideration at a regular or special meeting of the City Council and render its decision, which shall be a final decision. e. Violation is further subject to enforcement through the installation of a flowrestricting device at the meter. f. In addition to the above civil penalties, each violation of this code is subject to Chapter 1.04 of the Municipal code.
g. Willful violations of the mandatory conservation measures and water-use restrictions applicable during a Level 5 Water Shortage Emergency condition may be enforced by discontinuing service to the property at which the violation occurs.

Drought Surcharges

Ordinance No. 1056, Chapter 14.04 Water System

January 15, 2020
During declared Water Shortage Response Levels 2 through 5, mandatory water reductions may result in unplanned reduction in revenues in the water fund. To address the potential future reductions in revenues the City Council may elect to enact a "Drought Surcharge" during each respective Level as a means to stabilize rate revenues. It is important to note that the "Drought Surcharge" would only be enacted as deemed necessary by the City Council. While the City may never need to enact the surcharges, having the ability to implement them if necessary would allow the City to quickly address unforeseen revenue shortages due to mandatory conservation in the future. The "Drought Surcharge" shall not be more than adopted by City Council as establish by resolution and within proper public notification guidelines as required by federal or state rules and regulations. A copy of all current "Drought Surcharges" shall be provided upon request and listed on the City's website.

SECTION 2: EFFECTIVE DATE: This Ordinance shall become effective 30 days after final passage thereof.

SECTION 3: SEVERABILITY: If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of the Ordinance. The City Council hereby declares that it would have passed this Ordinance, and each section, subsection, sentence, clause, subsections, sentences, clauses, or phrases hereof irrespective of the fact that any one or more of the sections, subsections, sentences, clauses, or phrases hereof be declared invalid or unconstitutional.

SECTION 4: POSTING: The Mayor shall sign this Ordinance and the City Clerk shall attest hereto and shall cause the same within 15 days of its passage to be posted at no less than five public places within the City of Norco.

Ordinance No. 1056, Chapter 14.04 Water System

January 15, 2020
PASSED AND ADOPTED by the City Council of the City of Norco at a regular meeting held on January 15, 2020.

Dana Roa, CMC, City Clerk
City of Norco, California
Berwin Hanna, Mayor
City of Norco, California
I, Dana Roa, CMC, City Clerk of the City of Norco, California, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Norco, California, duly held on, December 18, 2019 and thereafter at a regular meeting of said City Council duly held on January 15 2020, it was duly passed and adopted by the following vote of the City Council.

AYES:

NOES:

ABSENT:

ABSTAIN:

HANNA, BASH, GRUNDMEYER, HOFFMAN, NEWTON
NONE
NONE
NONE
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Norco, California, on January 15, 2020.

D oa, CMC, City Clerk
City of Norco, California

City Council

STAFF REPORT
Date: June 15, 2022 Agenda Item:

2.K.

To: Honorable Mayor and City Council Members
Prepared By: Dana Roa, City Clerk
Department: City Clerk
SUBJECT:

Resolutions Calling the 2022 General Municipal Election RECOMMENDATION:

Adopt Resolution No. 2022-32, requesting the Board of Supervisors of the County of Riverside consent to conducting the November 8, 2022 General Municipal Election in the City of Norco by the County of Riverside Registrar of Voters; Resolution No. 2022-33 calling and giving notice of the General Municipal Election to be held on November 8, 2022; and Resolution No. 2022-34, adopting regulations for the candidates for elective office.

SUMMARY:

Three resolutions are required in order to hold a General Municipal Election on November 8, 2022, at which time the voters will consider candidates for three seats on the Norco City Council
BACKGROUND:

The approval of three resolutions will commence the election process for the City’s General Municipal Election to be held on November 8, 2022 in order to fill two seats on the Norco City Council. Council terms will be expiring for Council Members Greg Newton and Kevin Bash.

The first resolution requests the Riverside County Board of Supervisors consent to conducting the General Municipal Election on November 8, 2022, for the City of Norco by the County of Riverside Registrar of Voters. The second resolution calls for, and gives notice of, the General Municipal Election to be held in the City of Norco on November 8, 2022. The third resolution adopts regulations governing candidates’ statements, including the estimated cost of printing, translating and mailing candidate statements and requires candidates to pay in advance for such costs. The County of Riverside Registrar of Voters office has estimated the cost of each candidate statement to be $550. Candidates may

receive a bill or a refund for the difference depending on how many candidates actually file a candidate statement.

The nomination period for the November 8, 2022 General Municipal Election is from July 18, 2022 through August 12, 2022. If one or more of the current incumbents do not file, the deadline is extended to 6:00 p.m. on Wednesday, August 17, 2022. Between these dates, candidates may take out and file nomination papers with the City Clerk during normal business hours.

FISCAL IMPACT:

Funding for the General Municipal Election in the amount of $50,000 has been included in the FY 2022-2023 Operating Budget.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Direction No. 4 - Communication and Stakeholder Experience: Enhance the stakeholder experience, engage the community, and build brand awareness through proactive, effective and consistent communication.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Andy Okoro, City Manager
Approved as to Form: John Harper, City Attorney
ATTACHMENT(S):

Resolution No. 2022-32
Resolution No. 2022-33
Resolution No. 2022-34

RESOLUTION NO. 2022-32

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORCO,

CALIFORNIA, REQUESTING THAT THE BOARD OF SUPERVISORS OF

THE COUNTY OF RIVERSIDE CONSENT TO CONDUCTING THE

GENERAL MUNICIPAL ELECTION OF SAID CITY TO BE HELD ON
NOVEMBER 8, 2022 BY THE COUNTY OF RIVERSIDE REGISTRAR OF VOTERS
WHEREAS, the City Council of the City of Norco called a General Municipal Election in said City to be held on November 8, 2022 for the purpose of the election of three members to the City Council of the City of Norco; and

WHEREAS, it is desirable that said General Municipal Election be conducted by the County of Riverside Registrar of Voters on November 8, 2022, within said City establishing precincts, polling places and election officers and that the County of Riverside Registrar of Voters canvass the returns of the general municipal election.

NOW, THEREFORE, the City Council of the City of Norco does hereby resolve, determine, and order as follows:

SECTION 1. That pursuant to the requirements of Section 10403.5 of the Elections Code, the Board of Supervisors of the County of Riverside is hereby requested to consent and agree to conducting a general municipal election by the County of Riverside Registrar of Voters on Tuesday, November 8, 2022, for the purpose of the election of three members to the City Council of the City of Norco.

SECTION 2. Said County of Riverside Registrar of Voters is hereby authorized to canvass the returns of said general municipal election.

SECTION 3. Said Board of Supervisors is hereby requested to issue instructions to the County of Riverside Registrar of Voters to take any and all steps necessary for the holding of said election.

SECTION 4. The City of Norco agrees that all costs will be incurred by the County of Riverside by reason of conducting said election with other districts and agrees to reimburse the County of Riverside for any such costs.

SECTION 5. That the City Clerk of the City of Norco is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the County of Riverside Registrar of Voters.

Resolution No. 2022-32 – Request consent from County Board of Supervisors

June 15, 2022
PASSED AND ADOPTED by the City Council of the City of Norco, California, at a regular meeting held on June 15, 2022.
_______________________
Greg Newton, Mayor
City of Norco, California
ATTEST:
_________________________
Dana Roa, CMC, City Clerk
City of Norco, California
I, Dana Roa, CMC, City Clerk of the City of Norco, California, do hereby certify that the foregoing Resolution was introduced and adopted by the City Council of the City of Norco, California, at a regular meeting held on June 15, 2022 by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Norco, California, on June 15, 2022.
_________________________
Dana Roa, CMC, City Clerk
City of Norco, California

RESOLUTION NO. 2022-33

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORCO,

CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A

GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON
TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF CERTAIN

OFFICERS OF SAID CITY AS REQUIRED BY THE PROVISIONS OF THE

LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES
WHEREAS, under the provisions of the laws relating to General Law Cities in the State of California, a regular General Municipal Election shall be held on November 8, 2022 for the election of two members of the City Council of the City of Norco for the full term of four years.

NOW, THEREFORE, the City Council of the City of Norco, California does hereby resolve, declare, determine and order as follows:

SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities within said State, there shall be, and there is hereby called and ordered, held in the City of Norco, California, on Tuesday, November 8, 2022, a regular General Municipal Election of the qualified electors of said City for the purpose of electing two members of the City Council of said City for the full term of four years.

SECTION 2. That the ballots to be used at said election shall be, both as to form and matter contained therein, those as may be required by law to be used.

SECTION 3. That the election services which the City of Norco requests from the Riverside County Clerk or Registrar of Voters or such other Riverside County official as may be appropriate to perform, and which such officer is hereby authorized and directed to perform if the said Riverside County Board of Supervisors consents, include: the preparation, printing and mailing of sample ballots and polling place cards, the establishment or appointment of precincts, polling places, and election officers, the furnishing of ballots, voting booths, and other necessary supplies or materials for polling places, the canvassing of the returns of election and the furnishing of the results of such canvassing to the City Clerk of the City of Norco, and the performance of such other election services as may be requested by said City Clerk that may be necessary in order to properly and lawfully conduct said election.

SECTION 4. That the polls shall be open at 7 a.m. of the day of said election and shall remain open continuously from said time until 8 p.m. the same day when said polls shall be closed, except as provided in Section 14401 of the Elections Code of the State of California.

Resolution No. 2022-33 - Calling for Municipal Election 2022

June 15, 2022
SECTION 5. That in all particulars not recited in this resolution, said election shall be held and conducted as provided by law for holding General Municipal Elections in said City.

SECTION 6. That notice of the time and place of holding said election is hereby given and the City Clerk is hereby authorized, instructed and directed to give such further or additional notice of said election, in time, form and manner as required by law.

SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution; shall enter the same in the book of original resolutions of said City; and shall make a minute of passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted.

PASSED AND ADOPTED by the City Council of the City of Norco, California, at a regular meeting held on June 15, 2022.
_______________________
Greg Newton, Mayor
City of Norco, California
ATTEST:
_________________________
Dana Roa, CMC, City Clerk
City of Norco, California
I, Dana Roa, CMC, City Clerk of the City of Norco, California, do hereby certify that the foregoing resolution was introduced and adopted by the City Council of the City of Norco, California, at a regular meeting held on June 15, 2022 by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Norco, California, on June 15, 2022.
_________________________
Dana Roa, CMC, City Clerk
City of Norco, California

RESOLUTION NO. 2022-34

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORCO,

CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR

ELECTIVE OFFICE, PERTAINING TO MATERIALS SUBMITTED TO THE

ELECTORATE AND THE COSTS THEREOF FOR THE GENERAL

MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY,
NOVEMBER 8, 2022.

WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs thereof.

NOW, THEREFORE, the City Council of the City of Norco, California, does hereby resolve, declare, determine and order as follows:

SECTION 1. GENERAL PROVISIONS. Pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at the General Municipal Election to be held in the City of Norco on November 8, 2022, may prepare a candidate's statement not to exceed 200 words, on an appropriate form provided by the City Clerk. The statement may include the name, age, occupation, education and qualifications of the candidate. Such statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations.

Such statement shall be filed in the office of the City Clerk at the time the declaration of candidacy is filed. Such statement may be withdrawn, but not changed, during the period for filing declaration of candidacy and until 6:00 p.m. of the next working day after the close of the nomination period.

SECTION 2. PAYMENT. The Riverside County Registrar of Voters shall estimate the total cost of printing, handling, translating, and mailing the candidates’ statements filed pursuant to the Elections Code, and require each candidate filing a statement to pay in advance his or her pro rata share as a condition of having his or her statement included in the voter's pamphlet. The cost of each candidate statement for the November 8, 2022 General Municipal Election, as estimated by the Riverside County Registrar of Voters for the City of Norco, is $550. The City Clerk shall bill each candidate for any cost in excess of the deposit and shall refund within 30 days of the election any unused portion of the deposit.

SECTION 3. The City Clerk shall provide each Candidate a copy of this Resolution at the time declaration of candidacy is issued.

SECTION 4. The City Clerk shall certify to the passage and adoption of this Resolution, shall enter the same in the book of original Resolutions of said City; and shall make a minute of passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted.

Resolution No. 2022-34 – Adopting Regulations for Candidates

June 15, 2022
PASSED AND ADOPTED by the City Council of the City of Norco, California, at a meeting held on June 15, 2022.
______________________
Greg Newton, Mayor
City of Norco, California
ATTEST:
_________________________
Dana Roa, CMC, City Clerk
City of Norco, California
I, Dana Roa, CMC, City Clerk of the City of Norco, California, do hereby certify that the foregoing Resolution was introduced and adopted by the City Council of the City of Norco, California, at a meeting held on June 15, 2022 by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Norco, California, on June 15, 2022.
_________________________
Dana Roa, CMC, City Clerk
City of Norco, California

City Council

STAFF REPORT
Date: June 15, 2022 Agenda Item:

2.L.

To: Honorable Mayor and City Council Members
Prepared By: Chad Blais, Public Works Director
Department: Public Works
SUBJECT:

Approval of Contract for Design Services to Upgrade the Existing Recycled Water Pump Station
RECOMMENDATION:

Approve a contract with Krieger & Stewart Engineering Consultants for design services for upgrades to the existing Recycled Water Pump Station located at the Western Riverside County Regional Wastewater Authority facility and authorize the City Manager to issue a purchase order in the amount not to exceed $85,800.

SUMMARY:

Based on Krieger and Stewart Engineering Consultants site assessment, a design proposal was provided to the City to prepare the necessary plans and specs for the upgrade of the recycled water lift station and Navy improvements based on a 10 week schedule (see attached proposal). Staff is recommending the City Council accept the proposal for design services from Krieger and Stewart, Inc., award a contract in the amount not to exceed $85,800.

BACKGROUND:

In 2005, the City of Norco constructed a recycled water pump station located at the Western Riverside County Regional Wastewater Authority (WRCRWA) facility. This pump station was intended to provide recycled water to the City of Norco once the State approved the use of recycled water from WRCRWA. However, the permitting process for recycled water from WRCRWA was delayed for over 15 years due to legal protests from Orange County Water District that needed to be resolved. WRCRWA now has a State permit to provide recycled water to its members for use in their respective jurisdictions.

While the City does have some backbone distribution pipelines that can deliver recycled water to Wayne Makin Park, Neil Snipes Park, Pikes Peak Park, and Ingalls Park, there are no customers currently eligible to accept recycled water. However, over the past couple years the Navy has inquired with the City if recycled water could be provided to

Lake Norconian. The City is currently providing non-potable water to Lake Norconian but this water has iron and manganese which creates water quality issues for the lake and the Navy would prefer recycled water if it can be made available. The City has informed the Navy that recycled water is now available and could be provided to Lake Norconian but this would require some improvements to the City's existing pump station and adding some valving and meter to the existing pipeline currently used to provide non-potable water.

In 2021, Public Works hired Krieger and Stewart Engineering Consultants (Krieger and Stewart) to conduct a site assessment and analysis of the existing recycled water pump station to determine the condition of the pump station and what modifications or improvements might be necessary in order to deliver recycled water to the Navy.

Unfortunately, due to 15 years of inactivity, the recycled water pumps and valves Norco installed have seized up and now need to be replaced and require other minor improvements to the pump station in order for the pump station to function properly.

Fortunately, the Navy has made the City aware of a federal grant that might be able to pay for all the necessary improvements. This grant requires any project to be shovel ready and would need to be in construction within 12-months from the award of the grant. Based on the population of Norco, the City is eligible to receive 100% grant funding if our project is selected. Staff is currently working on the grant application with the Navy in order to meet the July 1 deadline. The Navy is providing the City with a support letter for the proposed project. Staff has estimated the overall construction budget would be about $500,000.

In order to ensure the City is shovel ready for the grant application the City needs to complete design plans (or be in progress) to upgrade the recycled water pump station and the improvements to the existing Navy connection. Based on Krieger and Stewart site assessment, a design proposal was provided to the City to prepare the necessary plans and specs for the upgrade of the recycled water lift station and Navy improvements based on a 10 week schedule (see attached proposal).

FISCAL IMPACT:

The WRCRWA & Recycled Water Capital Improvement Project was approved as a Capital Improvement Project (CIP) in the Sewer Fund for Fiscal Year 2021-2022. Funds in the amount of $2,500,000 are available for Fiscal Year 2021-22 and $3,000,000 is being requested for Fiscal Year 2022-23, therefore sufficient funding is available (project number 4808.2; account number 147.960.53250).

RELATIONSHIP TO STRATEGIC PLAN:

The approval of the design services for the recycled water pump station is consistent with Strategic Plan Goal No. 5 - Infrastructure & Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Andy Okoro, City Manager

ATTACHMENT(S):

Krieger Stewart Proposal
Contract

Shipping/Mailing Address: 3890 Orange Street #1509, Riverside, CA 92502 Office Location: 3602 University Avenue, Riverside, CA 92501 Tel: (951) 684-6900 • Fax: (951) 684-6986 • www.kriegerandstewart.com May 19, 2022 (REVISED) 893-8.6A
Chad Blais, Director of Public Works
City of Norco
2870 Clark Avenue
Norco, CA 92860
Via Email to [email protected]
Subject: Norco Reclaimed Water Pump Station
Design Engineering Services Proposal
Dear Mr. Blais:

We appreciate the opportunity to submit our proposal to provide engineering services for subject project.

Our proposal is based on your request and is organized into the following sections:

I. Project Understanding
II. Scope of Services
III. Fee Estimate and Schedule
I. PROJECT UNDERSTANDING
The Norco Reclaimed Water Pump Station (Station) is located within the Western Riverside County Regional Wastewater Authority (WRCRWA) Wastewater Treatment Plant (Plant). We understand the Station was constructed in 2006, but has not been in operation since being constructed. The Station was constructed to receive tertiary water from the Plant and discharge to the City of Norco's (City's) reclaimed water system via the 12" reclaimed water pipeline in River Road adjacent to the Plant. The City's reclaimed water pipeline system connects the Station to a turnout connection to Lake Norconian, and to the rest of the pipeline system that extends through the City. There is also a connection to the City of Corona's (Corona's) River FCS-833 Subzone pressure reducing valve and metering station (FCS-833 PRV); however, FCS-833 PRV requires higher system pressure to operate then the City's Lake Norconian turnout. The City is repairing this Station in order to take its allocation of reclaimed water from the Plant and convey it to Lake Norconian.

In preparation for this upgrade project, we prepared a Condition Assessment Report for the Station that included an alternative evaluation. Based on said evaluation and subsequent discussions with the City, the design flow for these upgrades is 1.5 million gallons per day (MGD) and the flow will be conveyed to Lake Norconian; upgraded facilities will not be adequate to convey flow to Corona's FCS-833 PRV or to the City's other reclaimed water connections, which include the Snipes Park Reservoir and connection at Ingalls Park. The basic design approach for the Project will follow the Alternative 1 recommendations in the Condition Assessment Report, which generally includes replacement of damaged valves and sensors and upsizing of the existing pumping units.

Modification to the pump controls will be required to operate the station based on RTU call in lieu

Chad Blais
May 19, 2022

of the hydropneumatic system controls in the current design. In addition, a flow control and metering station is required to maintain upstream pressure and monitor the amount of water delivered to Lake Norconian. In general, the flow control station will be equipped with an 8" abovegrade pipe assembly (includes flow control valve, flow meter, and isolation valves), solar power generation (solar panel, inverter, and batteries), and control panel (flow meter and flow control valve controllers and space for SCADA remote control equipment).

Design engineering services required by the City for the Norco Reclaimed Water Pump Station Upgrade project consist of the preparation of complete Contract Documents, which consist of all documents required for bidding and constructing the Pump Station upgrades, including 24" x 36" construction drawings, bidding sheets, contract, special requirements, basic specifications, standard drawings, and bidding/award assistance.

II. SCOPE OF SERVICES
We propose to organize our Design Engineering Services into the following components:

1. Booster Station Design

1.1 Verify Pump Selection

1.2 Controls Evaluation and Electrical Design

2. Flow Control and Metering Station Design

2.1 Site Selection and Preliminary Design

2.2 Site Survey

3. Contract Document Preparation

4. Bidding Phase Support

1. Booster Station Design

1.1 Verify Pump Selection
During the condition assessment phase of this project, we performed preliminary hydraulic analysis to determine feasibility of the alternatives and to select preliminary pump models for the alternatives. Said analysis was primarily based on record drawing for the pipeline. However, record information for the turnout pipeline from Western Avenue to the lake outlet was not provided, so we used the most direct alignment for the preliminary hydraulic analysis. As part of the final design, we will verify or revise the turnout alignment used for the preliminary hydraulic analysis and will finalize the pumping unit selection.

1.2 Controls Evaluation and Electrical Design
During the condition assessment phase of this project we performed a preliminary condition assessment of the existing MCC to determine if the existing equipment

Chad Blais
May 19, 2022

was in acceptable condition for use. However, a detailed evaluation of the control circuits was not performed. For the design phase of this project, we propose to subcontract with Doby Engineering, which is the firm that did the original design.

As part of the electrical design process, Doby Engineering will perform a field evaluation of the existing MCC panels to determine the current control scheme and required modifications for the intended operation. In addition, Doby will perform all electrical design for the project.

2. Flow Control and Metering Station Design

2.1 Flow Control Station Siting and Preliminary Design
As one of the first orders of work, we will coordinate with the City to select a location for the proposed Lake Norconian Flow Control and Metering Station (Flow Control Station). We expect that this Flow Control Station will be in existing right-of-way or utility easement along the existing pipeline on Western Avenue. Once a location is set, we will select equipment, which include coordination with manufacturers, and prepare a preliminary layout for City review.

We will include manufacturer's data for solar power equipment, flow control valve, and flow meter with the preliminary site layout submittal. The layout for the Flow Control Station will be based on the preliminary layout and the corresponding City review comments regarding same.

2.2 Design Survey
Once the Flow Control Station site has been selected, we will provide a site which will be used for preparation of base construction drawings.

3. Contract Document Preparation
Our design engineering services will include preparation of construction drawings and specifications, as well as selection of equipment. We propose to use the existing record drawing as a base for our construction drawings. Pumping unit characteristics will be determined based upon the system hydraulic analysis. Control equipment requirements will be coordinated with the City's staff and SCADA subcontractor.

We will prepare the complete set of Contract Documents for bidding, including the bid sheets, special provisions, technical specifications, and construction drawings, and compile a PDF including same on behalf of the City for distribution to interested bidders.

Chad Blais
May 19, 2022

The Contract Documents will include the following construction drawings:
a. Cover Sheet
The cover sheet will include project title, vicinity map, location map, and index to sheets.
b. Construction and Material Notes
The construction and material notes sheets will address construction sequence, general construction, piping, electrical, and mechanical requirements, abbreviations, coating and finish schedules, and work site restoration requirements.
c. Booster Station Mechanical Plan
The booster station mechanical plan sheet will be prepared on 10 or 20 scale (as appropriate) base drawings and will show existing physical features, existing improvements, site grading, dimensions and elevations, discharge and blow off piping. In addition, all items to be replaced, refurbished, or otherwise upgraded will be clearly identified.
d. Booster Station Mechanical Detail Sheets
The booster station mechanical detail sheets will be prepared to include sections and details as needed to identify pumping unit requirements as well as to detail other upgrade requirements.
e. Booster Station Electrical Plan
The booster station electrical plan sheets will show the location of electrical components, including pumps, motor control center, service connection, electrical conduits and conductors, and miscellaneous electrical details. f. Booster Station Electrical Diagram and Details
The booster station electrical diagram and details sheets will show control ladder diagrams and details for any required sensor upgrades, conduit or conductor replacements, or any other electrical details required to identify the work requirements.

Chad Blais
May 19, 2022

g. Flow Control and Metering Station Plan
The flow control and metering station plan sheet will be prepared on 10 or 20 scale (as appropriate) base drawings and will show existing physical features, existing improvements, survey data, site grading, dimensions and elevations, and locations for above grade piping and valve assembly, solar power equipment, electrical conduit/conductors, and RTU panel with valve and meter controllers. h. Flow Control and Metering Station Sections and Details The flow control and metering station detail sheets will be prepared to include sections and details as needed to identify the flow control valve, magnetic flow meter, and solar/control panel requirements, as well as other upgrade requirements.

We will also prepare the project specifications, which will include the bidding sheets, special requirements, and technical specifications. The specifications will also include the Notice Inviting Bids, Contract Performance Bond, Payment Bond, Contract Appendix, Basic Specifications, and applicable Standard Drawings. In addition, we will prepare a construction cost estimate.

We will provide the following milestone submittals for City review:
75% Submittal Construction Drawings - essentially complete. Specifications - all Technical Specifications and Supplemental Special Provisions. 100% Submittal Complete Construction Drawings and Specifications. Engineers Cost Estimate.

4. Bidding Phase Support
During the bidding period, we will provide clarifications of the Contract Documents, and will prepare addenda (if necessary) for distribution. We will assist City staff with review of each submitted bid to determine whether or not it is responsive. For the apparent low bidder, we will check the references supplied. Following our review of the bids, we will prepare a recommendation of award memo for City staff which will summarize the bids received and the results of the reference checks, and recommend contract award.

III. FEE ESTIMATE AND SCHEDULE
Our estimated fee for providing the above-described design engineering services is $85,800 as shown in Table 1 attached. Our estimated fee is based on the rates in our 2022 Fee Schedule, also attached. Our estimated fee is subject to negotiation based on clarification or revision of the Scope of Services.

Chad Blais
May 19, 2022

Our estimated fee for design engineering services is based on the following understandings and assumptions:

1. Upgraded pump station will have the required capacity to pump to the Lake Norconian turnout but will not have the required capacity or surge equipment necessary to convey water to the City's other connections or to City of Corona's FCS-833 PRV station.

2. Preparation of a new geotechnical study and CEQA compliance documents will not be required and are not included in our proposal.

3. Flow control and metering station will be located offsite in existing City right-of-way or easement. Legal and plat preparation for land acquisition will not be required.

4. Flow control station piping will include pipe riser and flow control valve and flow meter will be installed above grade. Design of a vault is not included in the project.

5. Flow control station control panel will include the equipment required to manually set a flow rate locally (onsite). The control panel will be designed for a future upgrade to SCADA remote control which will include space in the control panel for SCADA equipment and a dedicated terminal strip with the key connections pre-wired to the flow meter and control valve controller.

6. All pipelines are existing and offsite pipeline design is not required.

7. Electrical power at the existing Chemical Building MCC-M is adequate to power the station and design and coordination of a new SCE electrical service is not required.

We estimate we can complete the above services in approximately ten (10) weeks.

Chad Blais
May 19, 2022

If you have any questions or require additional information, please call.

Sincerely,

KRIEGER & STEWART
William G. Huffman
WGH/blt
893-8P6-PRO-R2
Attachments: Table 1 - Estimated Fees for Design Engineering Services 2022 Fee Schedule

HOURS $ HOURS $ HOURS $ HOURS $ HOURS $

1. BOOSTER STATION DESIGN

1.1 VERIFY PUMP SELECTION 8 1,816 16 3,184 5,000

1.2 CONTROLS EVALUATION AND ELECTRICAL DESIGN 6 1,362 8 1,592 8 1,304 12,765 (6) 17,023

2. FLOW CONTROL AND METERING STATION DESIGN
16 3,632 60 11,940 16 2,608 2 226 18,406

2.2 DESIGN SURVEY 24 4,776 6 978 8 2,360 8,114

3. CONTRACT DOCUMENT PREPARATION 28 6,356 66 13,134 52 8,476 32 3,616 31,582

4. BIDDING PHASE SUPPORT 2 454 8 1,592 8 1,304 8 904 4,254 SUBTOTAL: 60 13,620 182 36,218 90 14,670 42 4,746 8 2,360 12,765 84,379 REIMBURSABLES (2% OF K&S FEES*): 1,432
ENGINEERING SERVICES TOTAL: 85,811
ENGINEERING SERVICES TOTAL (ROUNDED): 85,800
HOURLY RATES PER 2022 FEE SCHEDULE OUTSIDE SERVICES
(1) SENIOR ENGINEER II @ $227 /Hr (6) DOBY ENGINEERING
(2) ASSOCIATE ENGINEER II @ $199 /Hr
(3) SENIOR OPERATOR III @ $163 /Hr
(4) SECRETARY IV @ $113 /Hr *REIMBURSABLES ARE PERCENTAGE OF K&S FEES ONLY, EXCLUDING OUTSIDE SERVICES. (5) TWO-MAN SURVEY CREW @ $295 /Hr
TABLE 1

CITY OF NORCO DEPARTMENT OF PUBLIC WORKS

NORCO RECLAIMED WATER PUMP STATION UPGRADE

ESTIMATED FEES FOR DESIGN ENGINEERING SERVICES

DESIGN ENGINEER
(2)
CADD
SERVICES (3)

2.1 FLOW CONTROL STATION SITING AND PRELIMINARY
DESIGN
TASK / COMPONENT $
TOTAL
$

PROJECT

MANAGER/
ENGINEER (1)

OUTSIDE
CLERICAL SERVICES (4)
SURVEY
CREW (5)
893-8P6-Fee-R2.xlsx (5/19/2022)

FEE SCHEDULE
2022

CLASSIFICATION
RATES
$/Hr.

Consulting, Design, Construction, Engineering, Environmental, Commissioning, and Surveying Services (Office)
Principal 255.00
Senior III 241.00
Senior II 227.00
Senior I 212.00
Associate III 205.00
Associate II 199.00
Associate I 192.00
Staff III 185.00
Staff II 163.00
Staff I 142.00
Technician III 121.00
Technician II 115.00
Technician I 110.00
Computer Aided Design Services
Operator III 163.00
Operator II 155.00
Operator I 145.00
Surveying Services (Field)
2 Man Crew with Standard Equipment and Survey Truck 295.00 1 Man Crew with Standard Equipment and Survey Truck 228.00 3rd Man on Crew 137.00
Construction Services (Field)
Construction Engineer 205.00
Electrical Inspector 181.00
Construction Inspector:

Regular Time 143.00
Overtime:

Weekdays (8 hours to 12 hours) 171.00
Weekdays (More than 12 hours) 206.00
Saturday (12 hours or less) 171.00
Saturday (More than 12 hours) 206.00
Sunday and Holiday (Holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day and the Day After, Christmas Day) 206.00
Support Services
Secretary IV 113.00
Secretary III 109.00
Secretary II 98.00
Secretary I 87.00
Utility Clerk II 80.00
Utility Clerk I 79.00

FEE SCHEDULE
2022
(continued)

CLASSIFICATION
RATES
$/Hr.

Outside Services
Special Consultants and Purchased Services Cost + 15%
Reimbursable Expenses
Vehicle Mileage 0.72 $/Mile
Travel and Subsistence, including Air Fare, Ground Fare, and Vehicle Parking Cost Specialized Rental Equipment Cost
Copies, Delivery, Postage, Prints, Telephone, and Sundry Charges Cost The above rates are subject to change on or about January 1 each year due to salary and cost increases, except for Construction Inspector and Survey Crew rates which are also subject to change if California Department of Industrial Relations issues new prevailing wage determinations during the course of the year. A gasoline surcharge may be included in response to increased prices; no such surcharge will be included on project invoices without prior notification.

TERMS OF PAYMENT:

Unless charge accommodations have been established beforehand, all accounts shall be prepaid. For accounts having charge accommodations, payment in full shall be made within 30 days of date of invoice. Any amount unpaid within said 30 days will be assessed a service charge of 1-1/2% per month (18% annual percentage rate), with a minimum charge of $1.00.

Accounts with a past due balance of 30 days or more are subject, without notice, to credit discontinuance and mechanic's lien or stop notice. If it becomes necessary for Krieger & Stewart to initiate legal proceedings for the collection of any balance due, the action shall be brought and tried in the Judicial Districts wherein Krieger & Stewart offices are located. Client agrees that the court may award reasonable attorney's fees and costs of suit to the prevailing party. 2022-FEES (10/07/2021)

CITY OF NORCO

DESIGN SERVICES CONTRACT

FOR RECYCLED WATER PUMP STATION UPGRADE PROJECT

1. Parties and Date.

This Agreement is made and entered into this 15th day of June, 2022 by and between the City of Norco, a municipal corporation of the State of California, located at 2870 Clark Avenue, Norco, California 92860, County of Riverside, State of California, (hereinafter referred to as “City”) and Krieger & Stewart Engineering Consultants, a corporation with its principal place of business at 3602 University Avenue, Riverside, CA 92501-3331 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

2. Recitals.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the design services on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing pump station design services to public clients, that it and its employees or subconsultants have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of the City.

2.2 Project.

Consultant desires to engage the City to render such design services “Services” for the Recycled Water Pump Station Upgrade Project (“Project”) as set forth in this Agreement.

3. Terms.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to provide the Services outlined by the Recycled Water Pump Station Upgrade Project. The Project is more particularly described in Exhibit A attached hereto and incorporated herein by reference. All design services shall be subject to, and performed in accordance with this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. The Consultant shall not conduct any work unless provided written direction by the City and cannot be exceeded without written approval of the City.

3.1.2 Term. The terms of this Agreement shall begin at the Notice to proceed and shall extend 10 weeks. Consultant shall complete the Project within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.2 Responsibilities of Consultant.

3.2.1 Control and Payment of Subordinates; Independent Consultant. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent Consultant basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Project Timeframe set forth herein. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant’s conformance with the Schedule, City shall respond to Consultant’s Requests in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Project timeframe.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.2.4 City’s Representative. The City hereby designates the Director of Public Works, or his designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.5 Consultant’s Representative. Consultant hereby designates Charles Krieger - President, or his designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement.

The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.6 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.

3.2.7 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant represents that all employees and

subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-Consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.8 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.9 Insurance.

3.2.9.1 Time for Compliance. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.

3.2.9.2 Minimum Requirements. Throughout the life of this Contract, Contractor shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A- VII" in Best's Insurance Rating Guide, or (ii) as may be authorized in writing by City Manager or his/her designee at any time and in his/her sole discretion. The following policies of insurance are required:
(i) COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Contract) with limits of liability of not less than the following:
$2,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrence for personal and advertising injury

$2,000,000 aggregate for products and completed operations $4,000,000 general aggregate
(ii) COMMERCIAL AUTOMOBILE LIABILITY insurance which shall be at least as broad as the most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01, and include coverage for all owned, hired, and non owned automobiles or other licensed vehicles (Code 1 Any Auto) with limits of liability of not less than $1,000,000 per accident for bodily injury and property damage. (iii) WORKERS' COMPENSATION insurance as required under the California Labor Code.

(iv) EMPLOYERS’ LIABILITY insurance with limits of liability of not less than $1,000,000 each accident, $1,000,000 disease policy limit and $1,000,000 disease each employee.
(v) BUILDERS RISK (Course of Construction) insurance in an amount equal to the completed value of the project with no coinsurance penalty provisions. (Only required if the project includes new construction of a building; or renovation of, or addition to, an existing building.)
(vi) CONTRACTORS POLLUTION LIABILITY (Unless waived in
writing by the City Manager or his/her designee in his/her sole discretion, Contractors Pollution Liability is required for all environmental and water remediation work and for all work transporting fuel. Unless waived in writing by the City Manager or his/her designee in his/her sole discretion, Contractors Pollution Liability is also required for demolition, renovation, HVAC, plumbing or electrical (including, without limitation, lighting) work on any structure built prior to the year 1990.) insurance with limits of liability of not less than the following:
$1,000,000 per occurrence or claim
$2,000,000 general aggregate per annual policy period
In the event Contractor purchases an Umbrella or Excess insurance policy(ies) to meet the minimum limits of insurance set forth above, this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies).

Should this Contract involves any lead based, mold or asbestos environmental hazard, either the Automobile Liability insurance policy or the Contractors Pollution Liability insurance policy shall be endorsed to include Transportation Pollution Liability insurance covering materials to be transported by Contractor pursuant to the Contract.

In the event this Contract involves any lead-based environmental hazard (e.g., lead based paint), the Contractors Pollution Liability insurance policy shall be endorsed to include coverage for lead based environmental hazards. In the event this Contract involves any asbestos environmental hazard (e.g., asbestos remediation), the Contractors Pollution Liability insurance policy shall be endorsed to include coverage for asbestos environmental hazards. In the event this Contract involves any mold environmental hazard (e.g., mold remediation), the Contractors Pollution Liability insurance policy shall be endorsed to include coverage for mold environmental hazards and “microbial matter including mold” within the definition of “Pollution” under the policy.

Contractor shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Contractor shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee in his/her sole discretion. At the option of the City Manager or his/her designee, either (i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees and agents; or (ii) Contractor shall provide a financial guarantee, satisfactory to the City Manager or his/her designee in his/her sole discretion, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of any deductibles or self-insured retentions.

All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Contractor shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Contractor shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.

The General Liability and Automobile Liability insurance policies shall be written on an occurrence form. The Contractors Pollution Liability insurance policy shall be written on either an occurrence form, or a claims-made form. The General Liability (including ongoing operations and completed operations), Automobile Liability and Contractors Pollution Liability insurance policies shall name City, its officers, officials, employees and agents as an additional insured. All such policies of insurance shall be endorsed so Contractor’s insurance shall be primary and no contribution shall be required of City, its officers, officials, employees and agents. The Builders Risk (Course of Construction) insurance policy shall be endorsed to name the City as a loss payee. Any Workers’ Compensation insurance policy shall contain a waiver of subrogation as to City, its officers, officials, employees and agents. The coverage(s) shall contain no special limitations on the scope of protection afforded to City, its officers, officials, employees and agents. If Contractor maintains higher limits of liability than the minimums shown above, City requires and shall be entitled to coverage for the higher limits of liability maintained by Contractor.

Claims-Made Policies - If any coverage required is written on a claimsmade coverage form:
(i) The retroactive date must be shown, and must be before the effective date of the Contract or the commencement of work by Contractor. (ii) Insurance must be maintained and evidence of insurance must be provided for at least 5 years after completion of the work or termination of the Contract, whichever first occurs.
(iii) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Contract, or work commencement date, Contractor must purchase extended reporting period coverage for a minimum of 5 years after completion of the work or termination of the Contract, whichever first occurs.

(iv) A copy of the claims reporting requirements must be submitted to City for review.
(v) These requirements shall survive expiration or termination of the Contract.

Contractor shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the City’s Risk Manager or his/her designee in his/her sole discretion prior to City’s execution of the Contract and before work commences.

Upon request of City, Contractor shall immediately furnish City with a complete copy of any insurance policy required under this Contract, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Contract.

If at any time during the life of the Contract or any extension, Contractor or any of its subcontractors fail to maintain any required insurance in full force and effect, all work under this Contract shall be discontinued immediately, and all payments due or that become due to Contractor shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Contract. No action taken by City hereunder shall in any way relieve Contractor of its responsibilities under this Contract.

The fact that insurance is obtained by Contractor shall not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this Contract. The duty to indemnify City shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Contractor, its principals, officers, agents, employees, persons under the supervision of Contractor, vendors, suppliers, invitees, consultants, sub-consultants, subcontractors, or anyone employed directly or indirectly by any of them.

In the event of a partial or total destruction by the perils insured against of any or all of the work and/or materials herein provided for at any time prior to the final completion of the Contract and the final acceptance by the City of the work or materials to be performed or supplied thereunder, the Contractor shall promptly reconstruct, repair, replace, or restore all work or materials so destroyed or injured at his/her sole cost and expense. Nothing herein provided for shall in any way excuse the Contractor or his/her insurance company from the obligation of furnishing all the required materials and completing the work in full compliance with the terms of the Contract.

If Contractor should subcontract all or any portion of the services to be performed under this Contract, Contractor shall require each subcontractor to provide insurance protection in favor of City, its officers, officials, employees and agents in accordance with the terms of each of the preceding paragraphs, except that the subcontractors' certificates and endorsements shall be on file with Contractor and City prior to the commencement of any work by the subcontractor.

3.2.10 Safety. When conducting field work as part of the design project the Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all

applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit B attached hereto and incorporated herein by reference. Extra work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates work completed by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses or work completed unless said work was requested and authorized in writing by City.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.3.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4 Accounting Records.

3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the follow address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant:

Krieger & Stewart Engineering Consultants
3602 Riverside Avenue
Riverside, CA 92501-3331
Attention: Charles Krieger - President
City:

City of Norco
2870 Clark Avenue
Norco, CA 92860
Attention: Director of Public Works
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the US Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.4 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.

3.5.5 Indemnification.
(a) Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend, and hold harmless CITY and any and all of its officials, employees, and agents from and against any and all losses, liabilities, damages, costs, and expenses, including attorney's fees and costs to the extent the same arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant, its officers, agents, employees, or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this AGREEMENT. (b) Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless CITY and any and all of its employees, officials, and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or costs of any kind, whether actual, alleged, or threatened, including attorney's fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of," pertain to, relate to, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this AGREEMENT by Consultant or by any individual or entity for which Consultant is legally liable, including, but not limited to, officers, agent, employees, or subconsultants of Consultant.

3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.

3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.9 City’s Right to Employ Other Consultants. City reserves right to employ other Consultants in connection with this Project.

3.5.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.11 Assignment or Transfer. Consultant shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees,

hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

3.5.13 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

3.5.15 No Third-Party Beneficiaries. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties.

3.5.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.17 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.

Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.18 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.19 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.20 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6 Subcontracting.

3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

ATTEST:
________________________________________
Dana Roa, CMC, City Clerk
APPROVED AS TO FORM:
________________________________________
John R. Harper, City Attorney
OWNER: CITY OF NORCO, a municipal corporation
*By:
________________________________________
Greg Newton, Mayor
Name of Consultant: Krieger and Stewart Engineering Consultants *By:
______________________________________
Signature
Charles Krieger - President
NOTE: SIGNATURES OF CORPORATE OFFICIALS MUST NOTARIZED.

Attach Certificate of Notary Acknowledgement

Exhibit A
Scope of Work
Recycled Water Pump Station Upgrade Project
(See Attachments)

Shipping/Mailing Address: 3890 Orange Street #1509, Riverside, CA 92502 Office Location: 3602 University Avenue, Riverside, CA 92501 Tel: (951) 684-6900 • Fax: (951) 684-6986 • www.kriegerandstewart.com May 19, 2022 (REVISED) 893-8.6A
Chad Blais, Director of Public Works
City of Norco
2870 Clark Avenue
Norco, CA 92860
Via Email to [email protected]
Subject: Norco Reclaimed Water Pump Station
Design Engineering Services Proposal
Dear Mr. Blais:

We appreciate the opportunity to submit our proposal to provide engineering services for subject project.

Our proposal is based on your request and is organized into the following sections:

I. Project Understanding
II. Scope of Services
III. Fee Estimate and Schedule
I. PROJECT UNDERSTANDING
The Norco Reclaimed Water Pump Station (Station) is located within the Western Riverside County Regional Wastewater Authority (WRCRWA) Wastewater Treatment Plant (Plant). We understand the Station was constructed in 2006, but has not been in operation since being constructed. The Station was constructed to receive tertiary water from the Plant and discharge to the City of Norco's (City's) reclaimed water system via the 12" reclaimed water pipeline in River Road adjacent to the Plant. The City's reclaimed water pipeline system connects the Station to a turnout connection to Lake Norconian, and to the rest of the pipeline system that extends through the City. There is also a connection to the City of Corona's (Corona's) River FCS-833 Subzone pressure reducing valve and metering station (FCS-833 PRV); however, FCS-833 PRV requires higher system pressure to operate then the City's Lake Norconian turnout. The City is repairing this Station in order to take its allocation of reclaimed water from the Plant and convey it to Lake Norconian.

In preparation for this upgrade project, we prepared a Condition Assessment Report for the Station that included an alternative evaluation. Based on said evaluation and subsequent discussions with the City, the design flow for these upgrades is 1.5 million gallons per day (MGD) and the flow will be conveyed to Lake Norconian; upgraded facilities will not be adequate to convey flow to Corona's FCS-833 PRV or to the City's other reclaimed water connections, which include the Snipes Park Reservoir and connection at Ingalls Park. The basic design approach for the Project will follow the Alternative 1 recommendations in the Condition Assessment Report, which generally includes replacement of damaged valves and sensors and upsizing of the existing pumping units.

Modification to the pump controls will be required to operate the station based on RTU call in lieu

Chad Blais
May 19, 2022

of the hydropneumatic system controls in the current design. In addition, a flow control and metering station is required to maintain upstream pressure and monitor the amount of water delivered to Lake Norconian. In general, the flow control station will be equipped with an 8" abovegrade pipe assembly (includes flow control valve, flow meter, and isolation valves), solar power generation (solar panel, inverter, and batteries), and control panel (flow meter and flow control valve controllers and space for SCADA remote control equipment).

Design engineering services required by the City for the Norco Reclaimed Water Pump Station Upgrade project consist of the preparation of complete Contract Documents, which consist of all documents required for bidding and constructing the Pump Station upgrades, including 24" x 36" construction drawings, bidding sheets, contract, special requirements, basic specifications, standard drawings, and bidding/award assistance.

II. SCOPE OF SERVICES
We propose to organize our Design Engineering Services into the following components:

1. Booster Station Design

1.1 Verify Pump Selection

1.2 Controls Evaluation and Electrical Design

2. Flow Control and Metering Station Design

2.1 Site Selection and Preliminary Design

2.2 Site Survey

3. Contract Document Preparation

4. Bidding Phase Support

1. Booster Station Design

1.1 Verify Pump Selection
During the condition assessment phase of this project, we performed preliminary hydraulic analysis to determine feasibility of the alternatives and to select preliminary pump models for the alternatives. Said analysis was primarily based on record drawing for the pipeline. However, record information for the turnout pipeline from Western Avenue to the lake outlet was not provided, so we used the most direct alignment for the preliminary hydraulic analysis. As part of the final design, we will verify or revise the turnout alignment used for the preliminary hydraulic analysis and will finalize the pumping unit selection.

1.2 Controls Evaluation and Electrical Design
During the condition assessment phase of this project we performed a preliminary condition assessment of the existing MCC to determine if the existing equipment

Chad Blais
May 19, 2022

was in acceptable condition for use. However, a detailed evaluation of the control circuits was not performed. For the design phase of this project, we propose to subcontract with Doby Engineering, which is the firm that did the original design.

As part of the electrical design process, Doby Engineering will perform a field evaluation of the existing MCC panels to determine the current control scheme and required modifications for the intended operation. In addition, Doby will perform all electrical design for the project.

2. Flow Control and Metering Station Design

2.1 Flow Control Station Siting and Preliminary Design
As one of the first orders of work, we will coordinate with the City to select a location for the proposed Lake Norconian Flow Control and Metering Station (Flow Control Station). We expect that this Flow Control Station will be in existing right-of-way or utility easement along the existing pipeline on Western Avenue. Once a location is set, we will select equipment, which include coordination with manufacturers, and prepare a preliminary layout for City review.

We will include manufacturer's data for solar power equipment, flow control valve, and flow meter with the preliminary site layout submittal. The layout for the Flow Control Station will be based on the preliminary layout and the corresponding City review comments regarding same.

2.2 Design Survey
Once the Flow Control Station site has been selected, we will provide a site which will be used for preparation of base construction drawings.

3. Contract Document Preparation
Our design engineering services will include preparation of construction drawings and specifications, as well as selection of equipment. We propose to use the existing record drawing as a base for our construction drawings. Pumping unit characteristics will be determined based upon the system hydraulic analysis. Control equipment requirements will be coordinated with the City's staff and SCADA subcontractor.

We will prepare the complete set of Contract Documents for bidding, including the bid sheets, special provisions, technical specifications, and construction drawings, and compile a PDF including same on behalf of the City for distribution to interested bidders.

Chad Blais
May 19, 2022

The Contract Documents will include the following construction drawings:
a. Cover Sheet
The cover sheet will include project title, vicinity map, location map, and index to sheets.
b. Construction and Material Notes
The construction and material notes sheets will address construction sequence, general construction, piping, electrical, and mechanical requirements, abbreviations, coating and finish schedules, and work site restoration requirements.
c. Booster Station Mechanical Plan
The booster station mechanical plan sheet will be prepared on 10 or 20 scale (as appropriate) base drawings and will show existing physical features, existing improvements, site grading, dimensions and elevations, discharge and blow off piping. In addition, all items to be replaced, refurbished, or otherwise upgraded will be clearly identified.
d. Booster Station Mechanical Detail Sheets
The booster station mechanical detail sheets will be prepared to include sections and details as needed to identify pumping unit requirements as well as to detail other upgrade requirements.
e. Booster Station Electrical Plan
The booster station electrical plan sheets will show the location of electrical components, including pumps, motor control center, service connection, electrical conduits and conductors, and miscellaneous electrical details. f. Booster Station Electrical Diagram and Details
The booster station electrical diagram and details sheets will show control ladder diagrams and details for any required sensor upgrades, conduit or conductor replacements, or any other electrical details required to identify the work requirements.

Chad Blais
May 19, 2022

g. Flow Control and Metering Station Plan
The flow control and metering station plan sheet will be prepared on 10 or 20 scale (as appropriate) base drawings and will show existing physical features, existing improvements, survey data, site grading, dimensions and elevations, and locations for above grade piping and valve assembly, solar power equipment, electrical conduit/conductors, and RTU panel with valve and meter controllers. h. Flow Control and Metering Station Sections and Details The flow control and metering station detail sheets will be prepared to include sections and details as needed to identify the flow control valve, magnetic flow meter, and solar/control panel requirements, as well as other upgrade requirements.

We will also prepare the project specifications, which will include the bidding sheets, special requirements, and technical specifications. The specifications will also include the Notice Inviting Bids, Contract Performance Bond, Payment Bond, Contract Appendix, Basic Specifications, and applicable Standard Drawings. In addition, we will prepare a construction cost estimate.

We will provide the following milestone submittals for City review:
75% Submittal Construction Drawings - essentially complete. Specifications - all Technical Specifications and Supplemental Special Provisions. 100% Submittal Complete Construction Drawings and Specifications. Engineers Cost Estimate.

4. Bidding Phase Support
During the bidding period, we will provide clarifications of the Contract Documents, and will prepare addenda (if necessary) for distribution. We will assist City staff with review of each submitted bid to determine whether or not it is responsive. For the apparent low bidder, we will check the references supplied. Following our review of the bids, we will prepare a recommendation of award memo for City staff which will summarize the bids received and the results of the reference checks, and recommend contract award.

III. FEE ESTIMATE AND SCHEDULE
Our estimated fee for providing the above-described design engineering services is $85,800 as shown in Table 1 attached. Our estimated fee is based on the rates in our 2022 Fee Schedule, also attached. Our estimated fee is subject to negotiation based on clarification or revision of the Scope of Services.

Chad Blais
May 19, 2022

Our estimated fee for design engineering services is based on the following understandings and assumptions:

1. Upgraded pump station will have the required capacity to pump to the Lake Norconian turnout but will not have the required capacity or surge equipment necessary to convey water to the City's other connections or to City of Corona's FCS-833 PRV station.

2. Preparation of a new geotechnical study and CEQA compliance documents will not be required and are not included in our proposal.

3. Flow control and metering station will be located offsite in existing City right-of-way or easement. Legal and plat preparation for land acquisition will not be required.

4. Flow control station piping will include pipe riser and flow control valve and flow meter will be installed above grade. Design of a vault is not included in the project.

5. Flow control station control panel will include the equipment required to manually set a flow rate locally (onsite). The control panel will be designed for a future upgrade to SCADA remote control which will include space in the control panel for SCADA equipment and a dedicated terminal strip with the key connections pre-wired to the flow meter and control valve controller.

6. All pipelines are existing and offsite pipeline design is not required.

7. Electrical power at the existing Chemical Building MCC-M is adequate to power the station and design and coordination of a new SCE electrical service is not required.

We estimate we can complete the above services in approximately ten (10) weeks.

Chad Blais
May 19, 2022

If you have any questions or require additional information, please call.

Sincerely,

KRIEGER & STEWART
William G. Huffman
WGH/blt
893-8P6-PRO-R2
Attachments: Table 1 - Estimated Fees for Design Engineering Services 2022 Fee Schedule

Exhibit B
Compensation for Proposed Scope of Work
(See Attachments)

HOURS $ HOURS $ HOURS $ HOURS $ HOURS $

1. BOOSTER STATION DESIGN

1.1 VERIFY PUMP SELECTION 8 1,816 16 3,184 5,000

1.2 CONTROLS EVALUATION AND ELECTRICAL DESIGN 6 1,362 8 1,592 8 1,304 12,765 (6) 17,023

2. FLOW CONTROL AND METERING STATION DESIGN
16 3,632 60 11,940 16 2,608 2 226 18,406

2.2 DESIGN SURVEY 24 4,776 6 978 8 2,360 8,114

3. CONTRACT DOCUMENT PREPARATION 28 6,356 66 13,134 52 8,476 32 3,616 31,582

4. BIDDING PHASE SUPPORT 2 454 8 1,592 8 1,304 8 904 4,254 SUBTOTAL: 60 13,620 182 36,218 90 14,670 42 4,746 8 2,360 12,765 84,379 REIMBURSABLES (2% OF K&S FEES*): 1,432
ENGINEERING SERVICES TOTAL: 85,811
ENGINEERING SERVICES TOTAL (ROUNDED): 85,800
HOURLY RATES PER 2022 FEE SCHEDULE OUTSIDE SERVICES
(1) SENIOR ENGINEER II @ $227 /Hr (6) DOBY ENGINEERING
(2) ASSOCIATE ENGINEER II @ $199 /Hr
(3) SENIOR OPERATOR III @ $163 /Hr
(4) SECRETARY IV @ $113 /Hr *REIMBURSABLES ARE PERCENTAGE OF K&S FEES ONLY, EXCLUDING OUTSIDE SERVICES. (5) TWO-MAN SURVEY CREW @ $295 /Hr
TABLE 1

CITY OF NORCO DEPARTMENT OF PUBLIC WORKS

NORCO RECLAIMED WATER PUMP STATION UPGRADE

ESTIMATED FEES FOR DESIGN ENGINEERING SERVICES

DESIGN ENGINEER
(2)
CADD
SERVICES (3)

2.1 FLOW CONTROL STATION SITING AND PRELIMINARY
DESIGN
TASK / COMPONENT $
TOTAL
$

PROJECT

MANAGER/
ENGINEER (1)

OUTSIDE
CLERICAL SERVICES (4)
SURVEY
CREW (5)
893-8P6-Fee-R2.xlsx (5/19/2022)

FEE SCHEDULE
2022

CLASSIFICATION
RATES
$/Hr.

Consulting, Design, Construction, Engineering, Environmental, Commissioning, and Surveying Services (Office)
Principal 255.00
Senior III 241.00
Senior II 227.00
Senior I 212.00
Associate III 205.00
Associate II 199.00
Associate I 192.00
Staff III 185.00
Staff II 163.00
Staff I 142.00
Technician III 121.00
Technician II 115.00
Technician I 110.00
Computer Aided Design Services
Operator III 163.00
Operator II 155.00
Operator I 145.00
Surveying Services (Field)
2 Man Crew with Standard Equipment and Survey Truck 295.00 1 Man Crew with Standard Equipment and Survey Truck 228.00 3rd Man on Crew 137.00
Construction Services (Field)
Construction Engineer 205.00
Electrical Inspector 181.00
Construction Inspector:

Regular Time 143.00
Overtime:

Weekdays (8 hours to 12 hours) 171.00
Weekdays (More than 12 hours) 206.00
Saturday (12 hours or less) 171.00
Saturday (More than 12 hours) 206.00
Sunday and Holiday (Holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day and the Day After, Christmas Day) 206.00
Support Services
Secretary IV 113.00
Secretary III 109.00
Secretary II 98.00
Secretary I 87.00
Utility Clerk II 80.00
Utility Clerk I 79.00

FEE SCHEDULE
2022
(continued)

CLASSIFICATION
RATES
$/Hr.

Outside Services
Special Consultants and Purchased Services Cost + 15%
Reimbursable Expenses
Vehicle Mileage 0.72 $/Mile
Travel and Subsistence, including Air Fare, Ground Fare, and Vehicle Parking Cost Specialized Rental Equipment Cost
Copies, Delivery, Postage, Prints, Telephone, and Sundry Charges Cost The above rates are subject to change on or about January 1 each year due to salary and cost increases, except for Construction Inspector and Survey Crew rates which are also subject to change if California Department of Industrial Relations issues new prevailing wage determinations during the course of the year. A gasoline surcharge may be included in response to increased prices; no such surcharge will be included on project invoices without prior notification.

TERMS OF PAYMENT:

Unless charge accommodations have been established beforehand, all accounts shall be prepaid. For accounts having charge accommodations, payment in full shall be made within 30 days of date of invoice. Any amount unpaid within said 30 days will be assessed a service charge of 1-1/2% per month (18% annual percentage rate), with a minimum charge of $1.00.

Accounts with a past due balance of 30 days or more are subject, without notice, to credit discontinuance and mechanic's lien or stop notice. If it becomes necessary for Krieger & Stewart to initiate legal proceedings for the collection of any balance due, the action shall be brought and tried in the Judicial Districts wherein Krieger & Stewart offices are located. Client agrees that the court may award reasonable attorney's fees and costs of suit to the prevailing party. 2022-FEES (10/07/2021)

GENERAL LIABILITY ENDORSEMENT

CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5632
A. POLICY INFORMATION Endorsement # ________________________

1. Insurance Company ____________________________________________ Policy Number _____________________

2. Policy Term (From) _______________ (To)________________ Endorsement Effective Date ______________________________________

3. Named Insured _______________________________________________

4. Address of Named Insured
_____________________________________________________________ _____________________________________________________________

5. Limit of Liability Any One Occurrence/Aggregate
$______________________________ /_____________________________

6. Deductible or Self-Insured Retention (Nil unless otherwise specified):
______________________________________________

7. Coverage is equivalent to:

Comprehensive General Liability Form GL0002 (Ed. 1/73)
______________________________________________
Commercial General Liability “Occurrence” Form CG0001
______________________________________________

8. Bodily Injury and Property Damage Coverage is:
____________________________________”occurrence”
Note: The City of Norco standard insurance requirements specify “occurrence” coverage. “Claims-made” coverage is not acceptable. If commercial general liability form or equivalent is used, the general aggregate must apply separately to this location/project or the general aggregate must be twice the occurrence limit.

B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:

1. INSURED. As respects any work performed on the above described Project, the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, and volunteers are included as insured with regard to damages and defense of claims arising from: (a) activities performed by or on behalf of the Named Insured, (b) products and completed operations of the Named Insured, or (c) premises owned, leased, or used by the Named Insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the Named Insured on the above described Project for or on behalf of the City of Norco; or (b) products sold by the Named Insured to the City of Norco for use on the Project; or (c) premises leased by the Named Insured from the City of Norco, the insurance afforded by this policy shall be primary insurance as respects the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, or volunteers; or stand in an unbroken chain of coverage excess of the Named Insured’s schedule underlying primary coverage. In either event, any other insurance maintained by the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
(1) Insurance Services Office Form Number GL 0002 (Ed. 1/73), Comprehensive General Liability Insurance and Insurance Services Office form number GL 0404 Broad Form Comprehensive General Liability endorsement; or
(2) Insurance Services Office Commercial General Liability Coverage, “Occurrence” Form CG 0001; or
(3) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding Sections (1) and (2).

4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respects to the Company’s limit of liability.

5. PROVISIONS REGARDING THE INSURED’S DUTIES AFTER ACCIDENT OR LOSS. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City of Norco, its elected or appointed officer, officials, employees, consulting engineers or volunteers.

6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.

C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:

ATTN:
_____________________________________________________________________ (Title) (Department)
_____________________________________________________________________ (Company)
_____________________________________________________________________ (Street Address)
_____________________________________________________________________ (City) (State) (Zip Code)
______________________________
(Telephone Number)

D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE

INSURER
I, __________________________, warrant that I have authority to bind the below-listed (Print/Type Name)
insurance company and by my signature hereon do so bind this company. ____________________________________________

SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original Signature required on endorsement furnished to the City of Norco) ORGANIZATION: _____________________________________________________ TITLE: _____________________________________________________ ADDRESS: _____________________________________________________ _____________________________________________________
TELEPHONE: _____________________________________________________

AUTOMOBILE LIABILITY ENDORSEMENT

CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5632
A. POLICY INFORMATION Endorsement #_____________________

1. Insurance Company _____________________________________________ Policy Number _____________________

2. Policy Term (From)________________(To) _______________ Endorsement Effective Date ___________

3. Named Insured________________________________________________

4. Address of Named Insured________________________________________

5. Limit of Liability Any One Occurrence/Aggregate
$______________________ /_____________________________________

6. Deductible or Self-Insured Retention
(Nil unless otherwise specified):
$____________________________________________________________ B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:

1. INSURED. The City of Norco, its elected or appointed officers, officials, consulting engineers, employees and volunteers are included as insured with regard to damages and defense of claims arising from: the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, regardless of whether liability is attributable to the Named Insured or a combination of the Named Insured and the City of Norco, its elected or appointed officers, officials, employees, consulting engineers or volunteers.

2. CONTRIBUTION NOT REQUIRED. As respects work performed by the Named Insured for or on behalf of the City of Norco, the insurance afforded by this policy shall: (a) be primary insurance as respects the City of Norco, its elected or appointed officers, officials, employees, consulting engineers or

volunteers; or (b) stand in an unbroken chain of coverage excess of the Named Insured’s primary coverage. In either event, any other insurance maintained by the City of Norco, its elected or appointed officers, officials, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SCOPE OF COVERAGE. This policy, if primary, affords coverage to the Named Insured at least as broad as:
(1) Insurance Services Office form number CA 00001 (Ed. 1/78), Code 1 (“any auto”) and endorsement CA 0025.
(2) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding Section (1).

4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage, or against whom a claim is made or a suit is brought, except with respect to the Company’s limit of liability.

5. PROVISIONS REGARDING THE INSURED’S DUTIES AFTER ACCIDENT OR LOSS. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City of Norco, its elected or appointed officer, officials, employees, consulting engineers or volunteers.

6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.

C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:

ATTN:
_____________________________________________________________________ (Title) (Department)
_____________________________________________________________________ (Company)
_____________________________________________________________________ (Street Address)
_____________________________________________________________________ (City) (State) (Zip Code)
____________________________________________________
(Telephone Number)
D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE

INSURER
I, __________________________, warrant that I have authority to bind the below-listed (Print/Type Name)
insurance company and by my signature hereon do so bind this company. ____________________________________________

SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original Signature required on endorsement furnished to the City of Norco) ORGANIZATION: _____________________________________________________ TITLE: _____________________________________________________ ADDRESS: _____________________________________________________ _____________________________________________________
TELEPHONE: _____________________________________

WORKER’S COMPENSATION/EMPLOYER’S LIABILITY ENDORSEMENT

CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5632
A. POLICY INFORMATION Endorsement # ________________________

1. Insurance Company ____________________________________________ (“the Company”)
Policy Number _________________________________________________

2. Effective Date of this Endorsement ________________________________

3. Named Insured_________________________________________________

4. Employer’s Liability Limit (Coverage B)______________________________ _____________________________________________________________ B. POLICY AMENDMENTS
In consideration of the policy premium and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:
(1) Cancellation Notice. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.
(2) Waiver of Subrogation. The Insurance Company agrees to waive all rights of subrogation against the City of Norco, its elected or appointed officers, officials, agents and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the City of Norco.

C. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE

INSURER
I, _______________________, warrant that I have authority to bind the below-listed (Print/Type Name)
insurance company and by my signature hereon do so bind this company.

SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original signature required on endorsement furnished to the City of Norco) ORGANIZATION: ____________________________________________________ TITLE: ____________________________________________________ ADDRESS: ____________________________________________________ TELEPHONE: ____________________________________________________

City Council

STAFF REPORT
Date: June 15, 2022 Agenda Item:

2.M.

To: Honorable Mayor and City Council Members
Prepared By: Chad Blais, Public Works Director
Department: Public Works
SUBJECT:

Change Order Request for Norco MDP Line S-2 Storm Drain Project (Design) RECOMMENDATION:

Review and approve Change Order Request in the amount of $34,110 for the Norco MDP Line S-2 Storm Drain Project (Design)
SUMMARY:

Staff is requesting that City Council approve a change order request in the amount of $34,110 for Armstrong & Brooks Consulting Engineers for additional design efforts and modifications related to the Norco MDP Line S-2 Storm Drain Project.

BACKGROUND:

On October 4, 2017 the City Council awarded a design contract to Armstrong & Brooks Consulting Engineers in the amount of $35,750 to design the Norco MDP Line S-2 Storm Drain Project. During the preliminary design phase of the project the engineer recommended increasing the number of pothole locations due to the unforeseen quantity of underground facilities within Second Street. Based on the engineer’s assessment City staff approved an additional $8,259 for potholing services resulting in an overall contact amount of $44,009.

During the storm drain design process it was determined that in order to maximize the storm drain capture efficiency the project would need to incorporate curb & gutter improvements between Corona Avenue and Hillside Avenue. The City retained RKA to prepare the street improvement plans and work with Armstrong & Brooks for the joint storm drain and street project. The incorporation of the street work into the storm drain plans created additional work for Armstrong & Brooks in the amount of $14,465. This included additional catch basin and revisions to the hydrology report.

During the final design revisions it was determined that due to multiple grade differential issues between private driveway improvements and the new curbing that the street

design would need to be modified to shift the curbing and incorporate a super elevated roadway design along a portion of the project. This roadway change required revisions to the storm drain design resulting in an additional cost of $19,645. This included the relocation of several basins and updating of the basin and street hydraulics. The cost of the two addendums totals $34,110 ($14,465 & $19,645 - See attached Addendum) resulting in a total amended project design cost of $78,119.

Armstrong & Brooks has provided staff with the change order request in the amount of $34,110. Staff has reviewed the change order and has determined the proposed cost to be reasonable. Therefore, staff is requesting that City Council approve the change order in the amount of $34,110 for Armstrong & Brooks Consulting Engineers to complete the required design revisions.

FISCAL IMPACT:

The Norco MDP Line S-2 Storm Drain Project was approved as a Capital Improvement Project in the Storm Drain Fund for Fiscal year 2017-2018 funded by the Riverside County Flood Control and Water Conservation District. Funds in the amount of $910,000 ($25,000 for design and $885,000 for construction) were carried over to FY 2021-2022.

Total costs incurred to date are $47,186 ($35,175 for design and $12,011 for construction). Funds are available and sufficient to fund the additional design work in the amount of $34,110 (project number 4214.21; account number 129.935.43180.30). Staff will transfer funds from construction to design.

RELATIONSHIP TO STRATEGIC PLAN:

Authorizing approval of this professional design services change order is consistent with Strategic Direction No. 5 – Infrastructure and Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Andy Okoro, City Manager
Approved as to Form: John Harper, City Attorney
ATTACHMENT(S):

Project Addendum

Annstrong & Brooks
Consulting Engineers
May 5, 2021
J.N. 117.l541E
Dennis G. Armstrong, P.E. William D. Brooks, P.E.

Principal Principal
Armstrong & Brooks Consulting Engineers
1530 Consumer Cir. Unit B ~ Corona, CA ~ 92880
Ph. (951) 372-8400 ~ Fax (951) 372-8430
Sincerely,
City of Norco
Public Works Department
2870 Clark Ave.

Norco, CA 92860
Attn: Mr. Sam Nelson, P.E.

Deputy City Engineer/Deputy Director of Public Works
Regarding: Addendum Request for Civil Engineering Design Services Norco MDP Line S-2
Dear Mr. Nelson:

As previously discussed, the City’s RFP stated that the S-2 storm drain design was “. ..not to include full street improvements such as curb, gutter and fullwidthpavement.” The subsequentaddition of the fully improved street plans byRKA has impacted the substantially completed storm drain design which was most recently submittedfor plan check via email on March 2, 2020.

RKA’s requirement to incorporate additional ?ow by catch basins where depth of ?ow is 4” or greater in the street section, not only required additional hydraulic analysis, but also required the addition of 4 new catch basins, laterals, junction structures, etc. togetherwiththe relocation of 4 sets of previously designedcatch basins, laterals, and structures (manholes/junction structures/transition structures).

The additional effort required to incorporatethese changeswas substantial and subsequentto the extra work previously expended to convert a previously submittedplan set from County of Riverside Flood Control drafting standards as originally speci?ed in the RFP to the City’s more traditional plan style.

We respectfully request that the City authorize an addendum to our original contract by amending the original scope of work with the following line items:

Task 999.] Additional Hydraulic Analysis......................................................................... .
..(LS) $ 2,295
Task 999.2 Revisions — Storm Drain Improvement Plans ................................................... ..O.S) $ 10,470 Task 999.3 Additional Project Agency Coordination ...................................................... ..(LS) $ 1,700 u'z;uuI
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2870 Clark Ave.

Norco, CA 92860
Attn: Mr. Sam Nelson, P.E.

Deputy City Engineer/Deputy Director of Public Works
Regarding: Addendum No. 2 - Request for Civil EngineeringDesign Services Norco MDP Line S-2
Dear Mr. Nelson:

As previously discussed the street design changes implemented by RKA necessitate additional changes to the substantially completedstorm drain design which was most recentlysubmitted via email on May 5, 2021.

The shift in curb alignmentsnecessitates updating the street centerline stations for all catch basins together with the lateral lengths and in some cases the lateral alignments. The street plan revisions propose relocatingfour catch basins and laterals and adding a catch basin and lateral to the proposed easterly curb line in Hillside at Second St.

Street design change includedsuper—elevatinga portionof Second St. and addinga cross gutter to Second St. at Temescal Rd. The super-elevation, cross gutter addition, catch basin addition and catch basin relocations leads us to recommend that the hydrology study be updated to confirm that the proposed catchbasins,laterals and main line are properly sized to accommodate the different points of capture and changesto the intercepted and conveyed ?ow.

The above referenced street design revisions also necessitate an update to the hydraulic model and analysis of the mainline, catch basins, laterals and street capacity calculations.

There has also been a request to relocate manholes from residential driveways. The manhole locations are utilized to accommodateproposedgrade breaks in the mainline. The subsequentchangesto pipeline slopes will require updates to the calculated inverts at joins and utility crossings within those reaches that are subject to change.

We respectfully request that the City authorize an addendum to our original contract by amending the original scope of work with the following line items:

Task 999.4 Addendum No. 2 - Additional Hydrology & Hydraulic Analysis..................... ..(LS) $ 4.275 Task 999.5 Addendum No. 2 - Revisions — Storm Drain Improvement Plans..................... ..(LS) $ 13,545 Task 999.6 Addendum No. 2 - Additional Project Agency Coordination ........................... ..(LS) $ 1,825 Sincerely,
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Dennis G. Armstrong, P.E. William D. Brooks, P.E.

Principal Principal
Armstrong & Brooks Consulting Engineers
1530 Consumer Cir. Unit B ~ Corona, CA ~ 92880
Ph. (951) 372-8400 ~ Fax (951) 372-8430

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City Council

STAFF REPORT
Date: June 15, 2022 Agenda Item:

2.N.

To: Honorable Mayor and City Council Members
Prepared By: Cindy Balderas, Human Resources Manager
Department: Human Resources
SUBJECT:

Approval of a Resolution Fixing the Employee's Contribution Under the Public Employee's Medical and Hospital Act
RECOMMENDATION:

Adopt Resolution No. 2022-35, to implement changes in the amount of health insurance subsidy to be paid by the City for members of the Norco General Employee Association (NGEA), Non-Represented Mid-Management/Confidential and Management Employees and City Council. These changes would become effective August 1, 2022.

SUMMARY:

The attached Resolution is required by CalPERS in order to increase the amount of health insurance subsidy to be paid by the City for members of the NGEA, non-represented MidManagement/Confidential and Management Employees, and City Council. These changes would become effective August 1, 2022.

BACKGROUND:

In 2010 the City approved a set health contribution, under the Public Employees Medical and Hospital Care Act, for all City employees in an amount not to exceed a total of $1,250 per month. On June 15, 2022, the City Council is scheduled to approve a one-year Memorandum of Understanding with the NGEA indicating this change, as well as Resolutions for benefits for the non-represented Mid-Management / Confidential and Management employees as follows:
• Effective August 1, 2022, the City agrees to pay up to a maximum of $1,500 a month for those employees and their dependents enrolled in any of the available health plans.

An approved City Council Resolution is required by California Public Employees Retirement System (CalPERS) in order to implement the change effective August 1, 2022.

FISCAL IMPACT:

The total estimated cost of this recommended benefit adjustment to the FY 2022-2023 Operating Budget is $88,000; excluding any adjustment that may be granted to Utility Workers Union of America, AFL-CIO, Local 606.

RELATIONSHIP TO STRATEGIC PLAN:

The recommended MOU is consistent with Strategic Plan Direction No. 2 - Human Capital: Build a sustainable workforce to meet the needs of all stakeholders.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Andy Okoro, City Manager
Approved as to Form: John Harper, City Attorney
ATTACHMENT(S):

Resolution No. 2022-35

RESOLUTION NO. 2022-35

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORCO,

CALIFORNIA, FIXING THE EMPLOYER CONTRIBUTION UNDER THE
PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT AT AN

EQUAL AMOUNT FOR EMPLOYEES AND ANNUITANTS
WHEREAS, the City of Norco is a contracting agency under Government Code Section 22920 and subject to the Public Employees’ Medical and Hospital Care Act (the “Act”); and
WHEREAS, Government Code Section 22892(a) provides that a contracting agency subject to Act shall fix the amount of the employer contribution by resolution; and WHEREAS, Government Code Section 22892(b) provides that the employer contribution shall be an equal amount for both employees and annuitants, but may not be less than the amount prescribed by Section 22892(b) of the Act.

NOW, THEREFORE, BE IT RESOLVED, that the employer contribution for each employee or annuitant shall be the amount necessary to pay the full cost of his/her enrollment, including the enrollment of family members, in a health benefits plan up to a maximum of:

Medical Group Monthly Employer Health Contribution
Self Self+1 Self+ Family
001 Miscellaneous No Change
002 Safety No Change
003 Management $1,500.00
004 MidManagement$1,500.00
005 General
Employees
$1,500.00
006 Public
Works/Parks
No Change
008 City Council $1,500.00
plus administrative fees and Contingency Reserve Fund assessments; and BE IT FURTHER RESOLVED that the City of Norco has fully complied with any and all applicable provisions of Government Code Section 7507 in electing the benefits set forth above; and
BE IT FURTHER RESOLVED that the participation of the employees and annuitants of the City of Norco shall be subject to determination of its status as an “agency or instrumentality of the state or political subdivision of a State” that is eligible to participate in a governmental plan within the meaning of Section 414(d) of the Internal Revenue Code, upon publication of final Regulations pursuant to such Section. If it is

Resolution No. 2022-35 – Fixing Employer Contribution under the Public Employees’ Medical and Hospital Care Act

June 15, 2022
determined that City of Norco would not qualify as an agency or instrumentality of the state or political subdivision of a State under such final Regulations, CalPERS may be obligated, and reserves the right to terminate the health coverage of all participants of the employer; and
BE IT FURTHER RESOLVED, that the executive body appoint and direct, and it does hereby appoint and direct, City Manager to file with the Board a verified copy of this resolution, and to perform on behalf of City of Norco all functions required of it under the Act; and
BE IT FURTHER RESOLVED, that the coverage under the Act be effective on August 1, 2022.

PASSED AND ADOPTED by the City Council of the City of Norco, California, at a regular meeting held on June 15, 2022.
____________________
Greg Newton, Mayor
City of Norco, California
ATTEST:
________________________
Dana Roa, CMC, City Clerk
City of Norco, California
I, DANA ROA, CMC, City Clerk of the City of Norco, California, do hereby certify that the foregoing Resolution was introduced and adopted by the City Council of the City of Norco, California, at a regular meeting held on June 15, 2022 by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Norco, California on June 15, 2022.
________________________
Dana Roa, CMC, City Clerk
City of Norco, California

City Council

STAFF REPORT
Date: June 15, 2022 Agenda Item:

2.O.

To: Honorable Mayor and City Council Members
Prepared By: Amanda Hamilton, Facilities and Maintenance Director
Department: Facilities and Maintenance
SUBJECT:

Acceptance of the Professional Design and Security System Upgrade for Norco Sheriff Station and City Hall Project as Complete.

RECOMMENDATION:

Accept the Professional Design and Security System Upgrade for Norco Sheriff Station and City Hall Project as complete and authorize the City Clerk to file a Notice of Completion with the County of Riverside.

SUMMARY:

The Professional Design and Security System Upgrade for Norco Sheriff Station and City Hall Project consisted of improving security at City Hall by installing additional badge readers on interior doors and installing internal and external security cameras to the satisfaction and acceptance of the Facilities and Maintenance Director. A Notice of Completion has been prepared for recordation.

BACKGROUND:

On February 19, 2020, the City Council awarded a contract to Stanley Security in the amount of $244,594 for the Professional Design and Security System Upgrade for Norco Sheriff Station with City Manager approval for change orders up to 10 percent of the original contract amount. City Hall Project. Stanley Security completed their scope of work for the project at a total cost of $233,276.

The work has been inspected by the Facilities and Maintenance Director and found to be in full conformance with the plans and specifications on the contract documents. Staff is recommending that the City Council accept the work performed by Stanley Security as complete and authorize the City Clerk to record the Notice of Completion with the County Recorder’s Office.

FISCAL IMPACT:

Not applicable.

RELATIONSHIP TO STRATEGIC PLAN:

Professional Design and Security System Upgrade for Norco Sheriff Station and City Hall Project is consistent with Strategic Directive No. 5 – Infrastructure and Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Andy Okoro, City Manager
Approved as to Form: John Harper, City Attorney
ATTACHMENT(S):

Notice of Completion

/di
RECORDING REQUESTED BY: THIS DOCUMENT IS FILED AT THE REQUEST

CITY OF NORCO OF THE CITY OF NORCO PURSUANT TO
WHEN RECORDED MAIL TO: SECTION 6103 OF THE GOVERNMENT
2870 CLARK AVENUE CODE. NO FEE IS CHARGED THEREFORE.

NORCO, CA 92860
ATTN: CITY CLERK

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN BY THE CITY OF NORCO, A MUNICIPAL CORPORATION, STATE OF CALIFORNIA THAT THE WORK DESCRIBED AS

SECURITY SYSTEM UPGRADE TO NORCO SHERIFF STATION AND CITY HALL PROJECT IN THE CITY

OF NORCO IN ACCORDANCE WITH THE TERMS AND WRITTEN CONTRACT DATED BETWEEN THE CITY OF NORCO AND STANLEY SECURITY WAS COMPLETED AND ACCEPTED BY THE CITY OF NORCO ON THE 15TH DAY OF JUNE, 2022.

THE WORK DONE: CONSISTED OF IMPROVING SECURITY AT CITY HALL AND NORCO SHERIFF STATION BY INSTALLING ADDITIONAL BADGE READERS ON INTERIOR DOORS AND INSTALLING INTERNAL AND EXTERNAL SECURITY CAMERAS, 2870 CLARK AVENUE, IN THE CITY OF NORCO, CALIFORNIA.

THAT THE CITY OF NORCO, A PUBLIC BODY, CORPORATE AND POLITIC, WHOSE ADDRESS IS 2870 CLARK AVENUE, NORCO, CALIFORNIA, 92860 IS THE OWNER OF SAID IMPROVEMENT WORK; AND THAT SAID WORK WAS PERFORMED BEGINNING FEBRUARY 19, 2020, IN THE CITY OF NORCO. THE NATURE OF INTEREST IS VENDEE UNDER CONTRACT.

THAT SAID WORK OF IMPROVEMENT WAS SO PERFORMED BY STANLEY SECURITY. LOCATED IN RIVERSIDE, CALIFORNIA, IN ACCORDANCE WITH SAID WRITTEN AGREEMENT DATED FEBRUARY 19, 2020, AND THE DRAWINGS AND SPECIFICATIONS, WHICH WERE A PART OF SAID CONTRACT.

THAT THE CORPORATE SURETY ON THE CONTRACTOR’S BOND, FAITHFUL PERFORMANCE AND LABOR AND MATERIALS BOND IS HARTFORD FIRE INSURANCE CO. THIS NOTICE OF COMPLETION IS GIVEN BY THE CITY OF NORCO PURSUANT TO THE APPROPRIATE PROVISIONS OF TITLE XV, PART IV, DIVISION 1 OF THE CIVIL CODE OF THE STATE OF CALIFORNIA, AND UPON ORDER OF THE CITY OF NORCO.

June 15, 2022
DATED: CITY OF NORCO

A MUNICIPAL CORPORATION
BY: __________________________

DANA ROA, CMC

CITY CLERK
VERIFICATION FOR NON-INDIVIDUAL OWNER:

I, THE UNDERSIGNED, DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT I AM THE DEPUTY CITY CLERK OF THE CITY OF NORCO; THAT I HAVE SIGNED THE SAID NOTICE, THAT I KNOW AND UNDERSTAND THE CONTENTS THEREOF, AND THAT THE FACTS STATED THEREIN ARE TRUE AND CORRECT. 06/15/2022 ______________________________

DATE DANA ROA, CMC

CITY CLERK

CITY OF NORCO

City Council

STAFF REPORT
Date: June 15, 2022 Agenda Item:

2.P.

To: Honorable Mayor and City Council Members
Prepared By: Cindy Balderas, Human Resources Manager
Department: Human Resources
SUBJECT:

Approval of Memorandum of Understanding for Norco General Employees Association (NGEA)
RECOMMENDATION:

Adopt Resolution No. 2022-36 to approve Memorandum of Understanding between the City of Norco and Norco General Employees Association for FY 2022-2023; and the update to the Classification List.

SUMMARY:

The current Memorandum of Understanding (MOU) between the City and the Norco General Employees Association (NGEA) expires June 30, 2022. Changes to the existing MOU include an 8% salary adjustment; increase of $250 per month in employer contribution towards CalPERS Health insurance premium, updated job classification list; addition of language regarding probation period, work schedules, and City Hall Christmas Holiday closure.

BACKGROUND:

Annually, representatives from the NGEA confer with the City’s management representative to negotiate salaries and benefits. The NGEA has met with management and conferred in good faith and have agreed on the terms of the new MOU effective July 1, 2022. NGEA has agreed to a one-year contract. The recommended MOU provides for an 8% salary adjustment and an increase of $250 per month in employer contribution towards CalPERS health insurance premium. Some non-financial changes to the MOU consist of an agreement to update job classification list to include Community Services Coordinator, Events Coordinator, and Landscape Maintenance Districts (LMD) Inspector, job description of each classification is attached for reference; change the probation period for new hires from six months to one year; add clarifying language regarding work schedules; and add language regarding City Hall Christmas Holiday closure.

FISCAL IMPACT:

The estimated cost of the 8% salary adjustment including impacts on pension and Medicare contributions is $112,000.

RELATIONSHIP TO STRATEGIC PLAN:

The recommended MOU is consistent with Strategic Plan Direction No. 2 - Human Capital: Build a sustainable workforce to meet the needs of all stakeholders.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Andy Okoro, City Manager
Approved as to Form: John Harper, City Attorney
ATTACHMENT(S):

Draft NGEA MOU FY22-23 w Track Changes
Resolution 2022-36
NGEA Salary Schedule FY22
NGEA Salary Schedule FY23
Events Coordinator Classification
LMD Inspector Classification
Community Services Coordinator Classification

JULY 1, 2021 2022 – JUNE 30, 20222023

MEMORANDUM OF UNDERSTANDING

BETWEEN

CITY OF NORCO
AND

NORCO GENERAL EMPLOYEES ASSOCIATION

NGEA - 2 City_____NGEA_____

NORCO GENERAL EMPLOYEES ASSOCIATION

MEMORANDUM OF UNDERSTANDING

TABLE OF CONTENTS
PAGE
ARTICLE 1 Preamble 4
ARTICLE 2 Recognition 4
ARTICLE 3 Salaries 4
ARTICLE 4 PERS Benefits
Employees Hired on/prior to December 31, 2012
4-5
ARTICLE 5 PERS Benefits
Employees Hired on/after January 1, 2013
5 ARTICLE 6 Health Insurance 5
ARTICLE 7 Dental Insurance 5
ARTICLE 8 Vision Insurance 5
ARTICLE 9 Life Insurance 5
ARTICLE 10 Long Term Disability Insurance 5
ARTICLE 11 Continuous Service Bonus 6
ARTICLE 12 Sick Leave 6
ARTICLE 13 Employee on Leave Compensation 6
ARTICLE 14 Annual Sick Leave Buy Back 6
ARTICLE 15 Sick Leave Buy Back on Separation 6
ARTICLE 16 Bereavement 7
ARTICLE 17 Jury Duty 7
ARTICLE 18 Holidays 7-8
ARTICLE 19 Vacation 8

NGEA - 3 City_____NGEA_____
ARTICLE 20 Compensatory Time 8
ARTICLE 21 Standby 9
ARTICLE 22 Overtime 9
ARTICLE 23 Call Out 9
ARTICLE 24 Court Time Compensation 9
ARTICLE 25 Tuition Reimbursement 9-10
ARTICLE 26 Acting Pay 10
ARTICLE 27 Uniforms 10
ARTICLE 28 Deferred Compensation 10
ARTICLE 29 State Disability Insurance 10
ARTICLE 30 Injury on Duty - Worker’s Compensation 11
ARTICLE 31 Fatigue Time Off 11
ARTICLE 32 Layoff and Re-employment Procedure 11-12
ARTICLE 33 Severance Pay - Layoff 12
ARTICLE 34 Management Rights 13
ARTICLE 35 Provisions of Law 13
ARTICLE 36 General Provisions 13
SIGNATURE PAGE 14

NGEA - 4 City_____NGEA_____

MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF NORCO AND

NORCO GENERAL EMPLOYEES ASSOCIATION
ARTICLE 1 PREAMBLE
Representatives of the City of Norco and the Norco General Employees Association have met and conferred on salaries and benefits for the Fiscal Year beginning July 1, 20212022. The following items have been agreed upon. The term of this Agreement shall be for one (1) year for the period beginning July 1, 2021 2022 and ending June 30, 20222023.

ARTICLE 2 RECOGNITION

1. The City recognizes the Norco General Employees Association as the exclusive representative of full-time employees in the following classifications:

Account Clerk I
Account Clerk II
Account Clerk III
Administrative Clerk
Administrative Compliance Coordinator
Animal Control Officer
Assistant Planner
Building Inspector
Bus Driver
Code Enforcement Officer
Computer Information Systems Technician
Community Services Coordinator
Event Coordinator
LMD Inspector
Permit Technician
Senior Animal Control Officer
Senior Administrative Compliance Coordinator
Senior Administrative Clerk
Senior Code Enforcement Officer
Senior Permit Technician

2. 2. The classifications listed above constitute all of the City employees that are represented by the Norco General Employees Association. The probationary period for all positions in the bargaining unit shall be one year.

3. Work Schedule. The City is currently on a 4-day, 9 hours per day workweek (36 hours per week).

City Hall is currently open to the public Monday through Thursday. At the discretion of the department Formatted: Font: (Default) Arial Narrow, Not Italic, Font color: Black
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NGEA - 5 City_____NGEA_____
head, depending on the needs of the City, an NGEA member’s schedule can be modified from the regular Monday through Thursday schedule (36 hours per week).

ARTICLE 3 SALARIES
There shall be a 3.68% salary range adjustment for classifications represented by the Norco General Employees Association effective July 1, 20212022.

ARTICLE 4 PERS BENEFITS / EMPLOYEES HIRED ON/PRIOR TO DECEMBER 31, 2012

1. For employees hired on or prior to December 31, 2012 and new hires who are “Classic” Members, the City has a contract with CalPERS to provide employees with the 2.7% at 55 Full Formula (Section 21354.5). The City has agreed to pay 100% of the employer contribution rates toward retirement and the employee will pay 8% of the employee contribution rates toward retirement through the CalPERS Retirement System.

Other benefits in the CalPERS agreement include:
a. Section 20965: Credit for Unused Sick Leave. Unused accumulated sick leave at time of retirement may be converted to additional service credit at the rate of 0.004 year of service credit for each day of unused sick leave.
b. Section 21574: Fourth Level 1959 Survivors Benefits. This benefit provides a higher level of 1959 Survivor Benefits to survivors of a member who dies prior to retirement. c. Three-year final compensation (36 highest paid consecutive months).

2. City shall implement all other requirements mandated by the Public Employees’ Pension Reform Act of 2013.

ARTICLE 5 PERS BENEFITS / EMPLOYEES HIRED ON/AFTER JANUARY 1, 2013

1. The new retirement formula for miscellaneous employees is 2% at 62, with a maximum benefit of

2.5% at 67.

2. Employees must contribute at least 50% of the normal cost rate for the defined benefit plan, rounded to the nearest quarter percent, currently 6.25%.

3. Employer may not pay any of the employee share of pension cost.

4. City shall implement all other requirements mandated by the Public Employees’ Pension Reform Act of 2013.

ARTICLE 6 HEALTH INSURANCE

1. The City will participate with the State of California for health benefit programs available through CalPERS.

2. Effective August 1, 2022, Tthe City agrees to pay up to $1250 1,500 a month for those employees and their dependents enrolled in any of the available CalPERS health plans.

3. Any eligible employee who elects to opt-out of health benefits will be paid a monthly cash amount equal to the lowest basic single rate premium in the CalPERS Other Southern California Region in lieu of health benefits, providing the following requirements are met:
a) An election form to opt-out of health benefits is completed. b) Satisfactory proof of other coverage is provided.

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NGEA - 6 City_____NGEA_____
ARTICLE 7 DENTAL INSURANCE
The City will provide a choice between a HMO dental insurance plan, fully paid by the City for both the employee and dependent coverage, and a PPO dental insurance plan with the City’s contribution limited to the cost of the HMO dental insurance premium.

ARTICLE 8 VISION INSURANCE
The City will provide a vision care plan that is fully paid by the City for both employee and dependent coverage.

ARTICLE 9 LIFE INSURANCE
The City will provide term life insurance benefit equal to the employee’s annual salary (rounded to the nearest thousand) and $5,000 dependent life benefit, fully paid by the City for both employee and dependent coverage. The annual salary will be the monthly base salary times twelve.

ARTICLE 10 LONG TERM DISABILITY INSURANCE
The City of Norco offers an optional Long-Term Disability plan at the employee’s expense.

ARTICLE 11 CONTINUOUS SERVICE BONUS
In recognition of years of service to the City, a Continuous Service Bonus shall be given on the anniversary date of the employee as follows:
• Five-year anniversary $100
• Ten-year anniversary $300
• Fifteen-year anniversary $500
• Twenty-year anniversary $700
• Twenty-five-year anniversary $1,000
• Thirty-year anniversary $1,250
• Thirty-five-year anniversary $1,500
ARTICLE 12 SICK LEAVE

1. Full-time general employees assigned to the 36-hour workweek shall accrue 8.1 hours of sick leave per month.

2. Employees may use up to half of their accumulated sick leave for immediate family or domestic partner illness or medical emergency and up to three days of accumulated sick leave in addition t o the three days of bereavement leave for the death of an immediate family member or domestic partner.

3. Employees may use accrued paid sick leave beginning on the 90th day of employment. Sick leave may be used for employee or a family member for diagnosis, care or treatment of an existing health condition or preventive care, or specified purposes for an employee who is a victim of domestic violence, sexual assault or stalking.

ARTICLE 13 EMPLOYEE ON LEAVE COMPENSATION
An employee on leave without pay, excluding FMLA, CFRA, Military and Disability, shall receive no compensation, including pay for holidays, and shall accumulate no vacation or sick leave while on such leave but shall continue to receive the benefits of continuous service and insurance coverage.

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The employee’s department head shall approve all leaves without pay. The City shall use any accrued sick or vacation accrual for payment of any elected benefit premiums.

ARTICLE 14 ANNUAL SICK LEAVE BUY-BACK

1. At the option of the employee, the City shall pay to each employee on the payroll immediately following December 1 of the year, 40 percent (40%) of the employee’s unused sick leave for the previous 12 months with the time paid to be deducted from the employee’s total sick leave accumulation.

2. If the employee is enrolled in any City of Norco deferred compensation program, the employee will have the option of contributing the money in their deferred compensation account. Employee must submit a deferral change form to payroll for processing.

3. In order to be eligible for a sick leave buy back, the employee must have been employed with the City for six months and have successfully completed his/her probationary period as of December of each year.

4. Individuals on probation due to promotions are eligible for the buy back.

ARTICLE 15 SICK LEAVE BUY BACK ON SEPARATION
After ten years of service, the City shall pay 50 percent (50%) of any sick leave accumulation to the employee at the time of death, retirement or separation from the City up to a maximum of ninety days.

ARTICLE 16 BEREAVEMENT

1. Bereavement leave shall be provided in the amount of three days in the event of the death of a member of the employee’s immediate family. Such bereavement leave shall not be deducted from an employee’s accumulated sick leave.

2. Employees may use up to three (3) days of accumulated sick leave in addition to the three (3) days bereavement for the death of an immediate family member.

3. Immediate family shall be defined as any relative who is a member of the employee’s household, and any parent, grandparent, spouse, domestic partner, child, brother or sister of the employee. The parent, brother or sister of the employee’s spouse, domestic partner, ex-spouse, or deceased spouse, regardless of residence or employee’s current marital status, is also eligible.

ARTICLE 17 JURY DUTY

1. An employee of the City who is requested to serve on jury duty shall notify his/her supervisor who shall in turn notify his/her department head.

2. While serving on jury duty, an employee shall receive his/her regular salary from the City. The employee shall remit to the City all compensation received as a result of serving on jury duty, except mileage reimbursement.

3. Jury duty limit will be 72 paid hours per fiscal year. An employee must submit documentation of court attendance. Jury duty will be paid for regularly scheduled work days up to the maximum of 72 paid hours per fiscal year.

ARTICLE 18 HOLIDAYS

1. Employees shall receive the following paid days off for holidays each year:
• New Year’s Day
• Martin Luther King’s Birthday

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• President’s Day
• Memorial Day
• Independence Day
• Labor Day
• Veteran’s Day
• Thanksgiving Day
• Christmas Eve Day
• Christmas Day
• Birthday
The birthday holiday must be taken within the pay period of the employee’s birthday. • 3 Floating Holidays
New hires’ floating holidays will be pro-rated. If hired between July 1 – October 31 new hires will accrue three (3) floating holidays, if hired between November 1 – February 28 new hires will accrue two (2) floating holidays, if hired between March 1 – June 30 new hires will accrue one (1) floating holiday. New hires are not required to complete probation to use accrued floating holiday(s). Days off must have prior approval by immediate supervisor. All floating holidays must be used or will be lost by June 30 each year.

2. In the event any holiday falls on a Friday or Saturday, the Thursday preceding shall be observed as the holiday, or if the holiday falls on a Sunday, the Monday following shall be observed as the holiday.

3. The City shall pay nine (9) hours for each holiday.

3.4. During the period of Christmas Eve through New Year’s Day, the City offices will be closed. Employees may utilize accrued vacation or compensatory time off in addition to the holidays, in order to receive full pay during the holiday closure.

ARTICLE 19 VACATION

1. Full-time Norco General Employees shall receive vacation accruals as follows:

Vacation Accumulation Hours of Service Maximum Accrual

86.4 hours per year / 3.32 hours per pay period Up to 7,488 (4 yrs) 192 hours 129.6 hours per year / 4.98 hours per pay period 7,489 – 16,847(9 yrs) 288 hours 151.2 hours per year / 5.82 hours per pay period 16,848 - 26,207(14 yrs) 336 hours 172.8 hours per year / 6.65 hours per pay period 26,208 – 99,999 384 hours

2. Employees will cease to accrue vacation hours when in any pay period they exceed their annual accrual as determined by their anniversary date.

3. Employees accrue vacation hours but may not use vacation hours until successful completion of probation.

ARTICLE 20 COMPENSATORY TIME

1. In lieu of overtime pay, employees may be granted compensatory time, if requested by the employee and approved in advance by the City Manager or designee. However, it is the City’s intent to minimize compensatory time authorization. Therefore, employees should not expect to have compensatory time authorized.

2. Compensatory time granted will accrue at a rate of one and one-half hours per overtime hour worked, except for overtime worked on holidays and the employee’s seventh scheduled day of a work week.

Formatted: Font: (Default) Arial Narrow, Not Italic, Font color: Black

NGEA - 9 City_____NGEA_____

3. Compensatory time granted will accrue at a rate of two hours per overtime hour worked on holidays and the employee’s seventh scheduled day of a workweek.

4. Employees may accumulate up to 60 hours of compensatory time which can be used at the employee’s discretion with the approval of the immediate supervisor.

5. The decision to allow compensatory time in lieu of overtime is solely a management decision.

6. Subject to the 60-hour limit above, management can be expected to approve an employee request for compensatory time in lieu of paid overtime if hours to be accumulated as compensatory time are not reasonably expected to result in the need to backfill resulting in lost productivity when the hours are taken off work, by necessitating a management decision to pay regular pay, overtime pay, or grant additional compensatory time to the requestor or another employee or require hiring temporary or consulting personnel.

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ARTICLE 21 STANDBY

1. Assignment of personnel to standby shall be the prerogative of management and employees shall be subject to standby or call-out as deemed necessary.

2. Standby personnel must be able to respond, at least by phone, within thirty minutes of being called and if necessary, respond and be on scene within a maximum of one hour to handle call-out.

3. Employees required accepting standby assignment will be compensated at the rate of one and one half hours per weekday and three hours per 24-hour shift for weekends and holidays.

4. The definition of weekends shall include employee’s regularly scheduled days off.

5. Employees required to accept backup standby assignments will be compensated at the rate of one hour per day.

6. Employees who are not on assigned standby but are “called out” are required to respond if contacted and instructed to report to work.

ARTICLE 22 OVERTIME

1. For employees assigned to the 36-hour workweek, the City will compensate employees for overtime in excess of 36 hours per week paid at a rate of time and one-half, except for holidays and for overtime on the employee’s seventh scheduled day of their workweek.

2. The City will compensate employees for overtime on holidays and employee’s seventh day of their workweek at a rate of double time.

3. An employee’s scheduled workweek may or may not be a traditional Monday through Friday workweek.

4. The regular 36-hour workweek is considered to be 36 hours of paid time, which will include holidays, sick leave, vacation and compensated time off.

ARTICLE 23 CALL OUT

1. Employees will be compensated for a minimum of two hours when performing call-out work.

2. Employee compensation rate is addressed in Article 21 and Article 22.

ARTICLE 24 COURT TIME COMPENSATION
City employees will be compensated for City of Norco duty-related and required court appearances in those cases where the employee is required to report to the court when he/she is not scheduled to work.

ARTICLE 25 TUITION REIMBURSEMENT

1. The City will provide tuition reimbursement in an amount not to exceed $400 per quarter, not to exceed $800 per year, for the purpose of offsetting costs of actual tuition and/or book expense incurred by such employee.

2. The benefit is intended only for courses related to the furtherance of employees’ careers with the City.

3. To be eligible for reimbursement, the course must be pre-approved by the Department Head prior to enrollment.

4. Receipts will be required prior to reimbursement.

5. All persons participating in the tuition reimbursement program must maintain a passing grade of “C” and submit satisfactory proof to the Department Head.

NGEA - 11 City_____NGEA_____

6. A grade of “B” will be required for master’s level class reimbursement.

7. Should an employee fail to obtain a passing grade of C (or B for master’s level courses) or fail to complete the course, he/she shall be obligated to reimburse the City for his/her reimbursement if prepayment had been made.

ARTICLE 26 ACTING PAY

1. General Employees shall be eligible for acting pay for temporarily filling a position of a higher classification beyond a period of ten consecutive workdays or for filling a position of a higher classification for an interim period during a vacancy.

2. Employees shall be compensated one step or at a rate of five percent higher than his/her current salary if his/her current position is in a range that overlaps the range of the higher classification being filled, or be compensated two steps or at a rate of ten percent higher than his/her current salary, if the position being temporarily filled is beyond subject employee’s pay range.

3. Eligibility for acting pay shall be determined by employee’s Department Head with the approval of the City Manager.

ARTICLE 27 UNIFORMS

1. The City shall purchase all special equipment and uniforms required of an employee in relation to the employee’s job duties.

2. All uniforms purchased by the City, and all identifying patches, badges, etc., must be returned to the City when an employee terminates his/her employment.

3. The City shall approve the store to be used for purchase of uniforms and boots.

ARTICLE 28 DEFERRED COMPENSATION

1. The City of Norco offers several deferred compensation plans.

2. Any City full time employee may elect to participate. The plans provide employees the ability to defer current income from state and federal taxes to provide future payments upon death, disability retirement or separation from the City.

3. Employees may defer a minimum of $10 per payroll period up to a maximum that is determined by Internal Revenue Service Code 457(k).

4. The provisions of deferred compensation are subject to change in accordance with Internal Revenue Code Section 457(k).

ARTICLE 29 STATE DISABILITY INSURANCE

1. Employees of the City are covered under State Disability Insurance.

2. State Disability Insurance (SDI) shall provide benefits to employees consistent with state laws, and shall be paid per state law.

3. An employee may request to supplement his/her State Disability Insurance with his/her available sick leave or vacation time to maintain a regular salary while receiving disability benefits.

NGEA - 12 City_____NGEA_____
ARTICLE 30 INJURY ON DUTY – WORKERS COMPENSATION

1. An employee injured on the job must notify their supervisor and Human Resources immediately and submit claim form within one business day of injury and/or illness.

2. Unless an employee has completed a “Designation of Personal Physician” form prior to an injury and/or illness, an employee needing medical treatment should be referred to the City’s authorized clinic to be provided with medical care.

3. The City Worker’s Compensation Insurance Program shall provide compensation to employees injured on duty consistent with state laws and other worker’s compensation laws. An injury must meet the test of both arising out of employment and occurring during the course of employment to be compensable under worker’s compensation.

4. An injured employee under Worker’s Compensation may request to supplement his/her Worker’s Compensation payments with his/her available sick leave or vacation time to maintain a regular salary while on Worker’s Compensation.

5. Time for workers compensation doctor appointments and physical therapy will not be deducted from employees’ sick leave accrual. Employees are encouraged to schedule follow up visits outside of work hours to minimally disrupt the work day.

6. In order to qualify for temporary disability benefits there must be a loss of earnings. There is a three (3) day waiting period before qualifying for wage loss benefits. Temporary disability pays 2/3 or .6667% of wages.

7. Temporary disability is paid through the City’s workers compensation administrator.

ARTICLE 31 FATIGUE TIME OFF
Under the Occupational Safety and Health Act of 1970, employers are responsible for providing a safe and Healthful workplace. The City takes into consideration that long or unusual shifts are often required during response to an emergency or other special circumstance which may require an employee to work during the hours between 10:00 p.m. and 6:00 a.m. Long work hours can lead to tragic mistakes endangering workers and the public. Due to the safety sensitive nature of animal control, driving and working after extended wakefulness may contribute to fatigue. Fatigue adversely affects performance. Effects of fatigue may lead to an increased risk of operator error, injuries and/or accidents. The symptoms of fatigue are both mental and physical, such as weariness, sleepiness, irritability, reduced alertness, lack of concentration and memory. If any of the above symptoms are apparent in an employee who has worked at least three consecutive hours between 10:00 p.m. and 6:00 a.m. and has a regularly scheduled shift later that same day, the City will require employee to delay reporting for his/her shift by the equivalent amount of hours employee worked between 10:00 p.m. and 6:00 a.m. Delayed report time will allow affected employees time for adequate rest an d recovery. Employee may use sick or vacation accrued leave for hours not worked. Employee may not extend the reporting time more than the equivalent amount of hours worked between 10:00 p.m. and 6:00 a.m.

ARTICLE 32 LAYOFF AND RE-EMPLOYMENT PROCEDURE

1. Individual layoffs within individual classifications shall be based on the affected job class.

2. In determining the order of layoff, the City shall take into account job performance, seniority, specialized skills, and the City’s need to operate.

NGEA - 13 City_____NGEA_____

3. Employees subject to layoff for economic or budgetary reasons shall not have the right of appeal.

4. For the purpose of providing reemployment opportunities for individuals who may be laid off from their employment with the City of Norco, the City shall establish a “reemployment list.”

5. General Employees shall remain on the reemployment list for a period of one year from the date of the receipt of notice of layoff.

6. The reemployment list shall be used for individuals who will be eligible for appointment to a position that he/she held at the time of layoff from the City, or to a specific classification previously held with the City should such a position become vacant.

7. The reemployment list shall have priority over open competitive examination employment lists established by the City for a position affected by the reemployment list.

ARTICLE 33 SEVERANCE PAY – LAYOFF

1. Severance pay will be provided upon layoff from the City.

2. The severance pay shall be one week of compensation at six months employment, two weeks compensation at eighteen months, three weeks compensation at thirty months employment, and four weeks compensation at forty-two months or more of employment.

ARTICLE 34 MANAGEMENT RIGHTS
It is understood and agreed that the City retains all of its powers and authority to manage municipal services and the work force performing those services.

It is agreed that during the term hereof, the City shall not be required to meet and confer on matters which are solely a function of management, including the right to:

1. Determine and modify the organization of City government and its constituent work units.

2. Determine the nature, standards, levels, and mode of delivery of services to be offered to the public.

3. Determine the methods, means and the number and kinds of personnel by which services are to be provided.

4. Determine whether goods or services shall be made or provided by the City, or shall be purchased, or contracted for.

5. Direct employees, including scheduling and assigning work, work hours, and overtime.

6. Establish employee performance standards and to require compliance therewith.

7. Discharge, suspend, demote, reduce in pay, reprimand, withhold salary increases and benefits, or otherwise discipline employees, subject to the requirements of applicable law.

8. Relieve employees from duty because of lack of work or lack of funds or for other legitimate reasons.

9. Implement rules, regulations, and directives consistent with law and the specific provisions of this MOU.

10. Take all necessary actions to protect and public and carry out its mission in emergencies.

11. Determine the content of job classifications.

12. Contract out and transfer work out of the bargaining unit.

Decisions under this Article shall not be subject to the grievance procedure herein.

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Failure by the City to exercise and/or implement any rights expressly provided for in this Agreement shall in no way extinguish and/or diminish the City’s right to do so in the future.

ARTICLE 35 PROVISIONS OF LAW
If any article or section of this agreement, or any addition thereto, should be held inva lid by operation of law, or by a tribunal or office of competent jurisdiction, or if compliance with or enforcement of any article or section should be restrained by such tribunal or office, the remainder of this agreement shall not be affected thereby and all parties shall enter into immediate negotiations for the purpose of arriving at a mutually satisfactory replacement for such article or section.

ARTICLE 36 GENERAL PROVISIONS

1. The parties acknowledge that during the negotiations which resulted in this MOU, each had the right and opportunity to make demands and proposals with respect to subjects within the scope of representation. The understandings arrived at after the exercise of that right are set forth in this MOU and constitute the complete and total contract between the City and the NGEA with respect to wages, hours, and other terms and conditions of employment.

2. Any prior or existing Memoranda of Understanding between the parties regarding matters within the scope of representation are hereby superseded and terminated in their entirety.

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CITY OF NORCO NORCO GENERAL EMPLOYEES ASSOCIATION
____________________________________ ___________________________________ Andy Okoro, City Manager Lacey David
____________________________________ ___________________________________ Cindy Balderas, Human Resources Manager Jacob Vogenberg ___________________________________
Shanon AndersonJulie Castellanos
Date: ______________________________ Date: ______________________________

RESOLUTION NO. 2022-36

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORCO,

CALIFORNIA, APPROVING THE MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF NORCO AND NORCO

GENERAL EMPLOYEES ASSOCIATION AND APPROVING REVISED

CLASS SPECIFICATION
WHEREAS, a Memorandum of Understanding (“MOU”) between the City of Norco (“City”) and the Norco General Employees Association (“NGEA”) covering the period of July 1, 2021 through June 30, 2022 will expire; and
WHEREAS, the City and NGEA have met and conferred in good faith and have agreed on the terms and conditions set form in a MOU covering the period of July 1, 2022 through June 30, 2023; and
WHEREAS, the class specification of Community Services Coordinator has been created, the salary range set to 27 ($46,824 to $56,915 annually) and added to the list of represented classifications by NGEA; and
WHEREAS, the class specification of Events Coordinator has been created, the salary range set to 27 ($46,824 to $56,915 annually) and added to the list of represented classifications by NGEA; and
WHEREAS, the class specification of Landscape Maintenance Districts (LMD) Inspector has been created, the salary range set to 39 ($53,838 to $65,441 annually) and added to the list of represented classifications by NGEA.

NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of California, at a regular meeting held on June 15, 2022, approved as follows:

SECTION 1: The City Council does hereby approve the terms and conditions set form in the attached MOU for the period covering July 2, 2022 through June 30, 2023.

SECTION 2: The City Council does hereby approve the new classifications and set the salary ranges of:
• Community Services Coordinator -salary range 27 ($46,824 to $56,915 annually) • Events Coordinator - salary range 27 ($46,824 to $56,915 annually) • LMD Inspector - salary range 39 ($53,838 to $65,441 annually)

Resolution No. 2022-36 – NGEA MOU and Revised Classifications

June 15, 2022
PASSED AND ADOPTED by the City Council of the City of Norco, California, at a regular meeting held on June 15, 2022.
______________________
Greg Newton, Mayor
City of Norco, California
ATTEST:
________________________
Dana Roa, CMC, City Clerk
City of Norco, California
I, DANA ROA, CMC, City Clerk of the City of Norco, California do hereby certify that the foregoing Resolution was introduced and adopted by the City Council of the City of Norco, California, at a regular meeting held on June 15, 2022 by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Norco, California on June 1, 2022.
________________________
Dana Roa, CMC, City Clerk
City of Norco, California
Attachments: Memorandum of Understanding FY 2022-2023
Salary Schedule
New Classifications Descriptions

Classification/Position Title
Salary
Range
No.

Annual Monthly Hourly Annual Monthly Hourly Annual Monthly Hourly Annual Monthly Hourly Annual Monthly Hourly Account Clerk I 6 37,702$ $ 3,142 20.1400$ 39,587$ $ 3,299 21.1470$ 41,567$ $ 3,464 22.2044$ 43,645$ $ 3,637 23.3146$ 45,827$ 3,819$ 24.4803$ Account Clerk II 27 43,356$ $ 3,613 23.1600$ 45,523$ $ 3,794 24.3180$ 47,800$ $ 3,983 25.5339$ 50,189$ $ 4,182 26.8106$ 52,699$ 4,392$ 28.1512$ Account Clerk III 39 49,850$ $ 4,154 26.6294$ 52,343$ $ 4,362 27.9609$ 54,960$ $ 4,580 29.3589$ 57,708$ $ 4,809 30.8269$ 60,593$ 5,049$ 32.3682$ Administrative Clerk 0 30,379$ $ 2,532 16.2279$ 31,898$ $ 2,658 17.0393$ 33,492$ $ 2,791 17.8913$ 35,167$ $ 2,931 18.7858$ 36,925$ 3,077$ 19.7251$ Administrative Compliance Coordinator 41C 52,053$ $ 4,338 27.8060$ 54,655$ $ 4,555 29.1963$ $ 57,388 $ 4,782 30.6561$ 60,258$ $ 5,021 32.1889$ 63,270$ 5,273$ 33.7983$ Animal Control Officer 16 41,928$ $ 3,494 22.3974$ 44,024$ $ 3,669 23.5173$ 46,226$ $ 3,852 24.6931$ 48,537$ $ 4,045 25.9278$ 50,964$ 4,247$ 27.2242$ Assistant Planner 41C 52,053$ $ 4,338 27.8060$ 54,655$ $ 4,555 29.1963$ 57,388$ $ 4,782 30.6561$ 60,258$ $ 5,021 32.1889$ 63,270$ 5,273$ 33.7983$ Building Inspector 51 58,022$ $ 4,835 30.9948$ 60,923$ $ 5,077 32.5445$ 63,969$ $ 5,331 34.1717$ 67,168$ $ 5,597 35.8803$ 70,526$ 5,877$ 37.6743$ Bus Driver 2 30,805$ $ 2,567 16.4559$ 32,346$ $ 2,695 17.2787$ 33,963$ $ 2,830 18.1426$ 35,661$ $ 2,972 19.0498$ 37,444$ 3,120$ 20.0023$ Code Enforcement Officer 16 41,928$ $ 3,494 22.3974$ 44,024$ $ 3,669 23.5173$ 46,226$ $ 3,852 24.6931$ 48,537$ $ 4,045 25.9278$ 50,964$ 4,247$ 27.2242$ Computer Information Systems Technician 41C 52,053$ $ 4,338 27.8060$ 54,655$ $ 4,555 29.1963$ 57,388$ $ 4,782 30.6561$ 60,258$ $ 5,021 32.1889$ 63,270$ 5,273$ 33.7983$ Permit Technician 34 47,458$ $ 3,955 25.3516$ 49,831$ $ 4,153 26.6191$ 52,323$ $ 4,360 27.9501$ 54,939$ $ 4,578 29.3476$ 57,686$ 4,807$ 30.8150$ Senior Administrative Clerk 6 37,702$ $ 3,142 20.1400$ 39,587$ $ 3,299 21.1470$ 41,567$ $ 3,464 22.2044$ 43,645$ $ 3,637 23.3146$ 45,827$ 3,819$ 24.4803$ Senior Administrative Compliance Coordinator 44 55,020$ $ 4,585 29.3910$ 57,771$ $ 4,814 30.8605$ 60,659$ $ 5,055 32.4035$ 63,692$ $ 5,308 34.0237$ 66,877$ 5,573$ 35.7249$ Senior Animal Control Officer 18 50,985$ $ 4,249 27.2354$ 53,534$ $ 4,461 28.5972$ 56,211$ $ 4,684 30.0270$ 59,021$ $ 4,918 31.5284$ 61,972$ $ 5,164 33.1048$ Senior Code Enforcement Officer 44 55,020$ $ 4,585 29.3910$ 57,771$ $ 4,814 30.8605$ 60,659$ $ 5,055 32.4035$ 63,692$ $ 5,308 34.0237$ 66,877$ 5,573$ 35.7249$ Senior Permit Technician 41C 52,053$ $ 4,338 27.8060$ 54,655$ $ 4,555 29.1963$ 57,388$ $ 4,782 30.6561$ 60,258$ $ 5,021 32.1889$ 63,270$ 5,273$ 33.7983$

CITY OF NORCO

NORCO GENERAL EMPLOYEES ASSOCIATION

CLASSIFICATIONS & SALARY RANGES
EFFECTIVE 07/01/2021
Step A Step B Step C Step D Step E

Classification/Position Title
Salary
Range
No.

Annual Monthly Hourly Annual Monthly Hourly Annual Monthly Hourly Annual Monthly Hourly Annual Monthly Hourly Account Clerk I 6 $ 40,718 $ 3,393 $ 21.7512 $ 42,754 $ 3,563 $ 22.8388 $ 44,892 $ 3,741 $ 23.9807 $ 47,136 $ 3,928 $ 25.1798 $ 49,493 $ 4,124 $ 26.4387 Account Clerk II 27 $ 46,824 $ 3,902 $ 25.0128 $ 49,165 $ 4,097 $ 26.2635 $ 51,623 $ 4,302 $ 27.5766 $ 54,205 $ 4,517 $ 28.9555 $ 56,915 $ 4,743 $ 30.4032 Account Clerk III 39 $ 53,838 $ 4,487 $ 28.7598 $ 56,530 $ 4,711 $ 30.1977 $ 59,357 $ 4,946 $ 31.7076 $ 62,325 $ 5,194 $ 33.2930 $ 65,441 $ 5,453 $ 34.9577 Administrative Clerk 0 $ 32,809 $ 2,734 $ 17.5261 $ 34,449 $ 2,871 $ 18.4024 $ 36,172 $ 3,014 $ 19.3226 $ 37,980 $ 3,165 $ 20.2887 $ 39,879 $ 3,323 $ 21.3031 Administrative Compliance Coordinator 41C $ 56,217 $ 4,685 $ 30.0305 $ 59,028 $ 4,919 $ 31.5320 $ 61,979 $ 5,165 $ 33.1086 $ 65,078 $ 5,423 $ 34.7640 $ 68,332 $ 5,694 $ 36.5022 Animal Control Officer 16 $ 45,282 $ 3,774 $ 24.1892 $ 47,546 $ 3,962 $ 25.3987 $ 49,924 $ 4,160 $ 26.6686 $ 52,420 $ 4,368 $ 28.0020 $ 55,041 $ 4,587 $ 29.4021 Assistant Planner 41C $ 56,217 $ 4,685 $ 30.0305 $ 59,028 $ 4,919 $ 31.5320 $ 61,979 $ 5,165 $ 33.1086 $ 65,078 $ 5,423 $ 34.7640 $ 68,332 $ 5,694 $ 36.5022 Building Inspector 51 $ 62,664 $ 5,222 $ 33.4744 $ 65,797 $ 5,483 $ 35.1481 $ 69,087 $ 5,757 $ 36.9055 $ 72,541 $ 6,045 $ 38.7508 $ 76,168 $ 6,347 $ 40.6883 Bus Driver 2 $ 33,270 $ 2,772 $ 17.7724 $ 34,933 $ 2,911 $ 18.6610 $ 36,680 $ 3,057 $ 19.5940 $ 38,514 $ 3,210 $ 20.5738 $ 40,440 $ 3,370 $ 21.6024 Code Enforcement Officer 16 $ 45,282 $ 3,774 $ 24.1892 $ 47,546 $ 3,962 $ 25.3987 $ 49,924 $ 4,160 $ 26.6686 $ 52,420 $ 4,368 $ 28.0020 $ 55,041 $ 4,587 $ 29.4021 Computer Information Systems Technician 41C $ 56,217 $ 4,685 $ 30.0305 $ 59,028 $ 4,919 $ 31.5320 $ 61,979 $ 5,165 $ 33.1086 $ 65,078 $ 5,423 $ 34.7640 $ 68,332 $ 5,694 $ 36.5022 Community Services Coordinator 27 $ 46,824 $ 3,902 $ 25.0128 $ 49,165 $ 4,097 $ 26.2635 $ 51,623 $ 4,302 $ 27.5766 $ 54,205 $ 4,517 $ 28.9555 $ 56,915 $ 4,743 $ 30.4032 Events Coordinator 27 $ 46,824 $ 3,902 $ 25.0128 $ 49,165 $ 4,097 $ 26.2635 $ 51,623 $ 4,302 $ 27.5766 $ 54,205 $ 4,517 $ 28.9555 $ 56,915 $ 4,743 $ 30.4032 LMD Inspector 39 $ 53,838 $ 4,487 $ 28.7598 $ 56,530 $ 4,711 $ 30.1977 $ 59,357 $ 4,946 $ 31.7076 $ 62,325 $ 5,194 $ 33.2930 $ 65,441 $ 5,453 $ 34.9577 Permit Technician 34 $ 51,255 $ 4,271 $ 27.3797 $ 53,818 $ 4,485 $ 28.7487 $ 56,508 $ 4,709 $ 30.1861 $ 59,334 $ 4,944 $ 31.6954 $ 62,300 $ 5,192 $ 33.2802 Senior Administrative Clerk 6 $ 40,718 $ 3,393 $ 21.7512 $ 42,754 $ 3,563 $ 22.8388 $ 44,892 $ 3,741 $ 23.9807 $ 47,136 $ 3,928 $ 25.1798 $ 49,493 $ 4,124 $ 26.4387 Senior Administrative Compliance Coordinator 44 $ 59,421 $ 4,952 $ 31.7422 $ 62,393 $ 5,199 $ 33.3294 $ 65,512 $ 5,459 $ 34.9958 $ 68,788 $ 5,732 $ 36.7456 $ 72,227 $ 6,019 $ 38.5829 Senior Animal Control Officer 18 $ 55,063 $ 4,589 $ 29.4142 $ 57,817 $ 4,818 $ 30.8849 $ 60,707 $ 5,059 $ 32.4292 $ 63,743 $ 5,312 $ 34.0506 $ 66,930 $ 5,577 $ 35.7532 Senior Code Enforcement Officer 44 $ 59,421 $ 4,952 $ 31.7422 $ 62,393 $ 5,199 $ 33.3294 $ 65,512 $ 5,459 $ 34.9958 $ 68,788 $ 5,732 $ 36.7456 $ 72,227 $ 6,019 $ 38.5829 Senior Permit Technician 41C $ 56,217 $ 4,685 $ 30.0305 $ 59,028 $ 4,919 $ 31.5320 $ 61,979 $ 5,165 $ 33.1086 $ 65,078 $ 5,423 $ 34.7640 $ 68,332 $ 5,694 $ 36.5022

CITY OF NORCO

NORCO GENERAL EMPLOYEES ASSOCIATION

CLASSIFICATIONS & SALARY RANGES
EFFECTIVE 07/01/2022
Step A Step B Step C Step D Step E

FLSA Exemption Status: Non-Exempt
Group: Norco General Employees Association
Adopted: 06/15/2022

EVENTS COORDINATOR
DEFINITION:

Under general supervision, coordinates calendar of events at George Ingalls Event Center, including Arena Level, Nellie Weaver Hall, Pikes Park Grass Level, and The Barn; coordinates and schedules events for City of Norco facilities.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledges, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

TYPICAL DUTIES & RESPONSIBILITIES:

1. Coordinates and schedules events at George Ingalls Event Center, including Arena Level, Nellie Weaver Hall, Pikes Park Grass Level, and The Barn.

2. Maintain an accurate booking system for daily recording, updating, billing, and maintenance of facility rentals.

3. Meet and follow up with clients to schedule events or meetings, sign contracts, collect deposits, payments, and finalize event details.

4. Produce a schedule including floor plans and equipment requirements to ensure proper set ups and that clients’ needs are being met.

5. Maintain and ensure clients adhere to approved Facility Use Policy and procedures.

6. Coordinate facility maintenance and inspection services.

7. Interact with different City special event committees to insure event is successful.

8. Work with the local health department, fire department, and building department to insure requirements are met and inspections are completed.

9. Secures and verifies all liability documentation including an ABC license for events.

10. Works with third-party providers of goods and services.

11. Assist in the development of a sales and marketing plan for George Ingalls Event Center, including Arena Level, Nellie Weaver Hall, Pikes Park Grass Level, and The Barn.

12. Research and seek other opportunities to maximize revenue potential within facility rentals.

13. May be required to coordinate several events during the same time period.

14. Performs other duties as assigned, including evening and weekend events.

SUPERVISION RECEIVED Community Services Supervisor or Director of Facilities and Maintenance SUPERVISION EXERCISED None

CITY OF NORCO
Events Coordinator
(Continued)
CONTACTS AND RELATIONSHIP:

This position has the majority of its interaction with the vendors, public, and with other City employees.

QUALIFICATION GUIDELINES:

The knowledge and abilities which are required to perform the duties and responsibilities of this class are as follows:

DESIRABLE QUALIFICATIONS:

Experience: Three (3) years of responsible administrative support and special events planning experience.

Education: Equivalent to the completion of the twelfth grade.

Licenses and Certifications:

Possession of a California Class C Driver’s License with an acceptable driving record.

Knowledge of:
• Customer service practices and techniques
• Marketing and Public Relations practices and techniques • General office and clerical practices and procedures
• Computer literate, Internet savvy
• Microsoft software, including Word and Excel
• Professional phone etiquette.
• Modern office methods, practices, procedures, and equipment including a computer.

Ability to:
• Frequently work evenings and weekends.
• Principles and techniques of effective customer service. • Interpret, and apply pertinent Federal, State, and local laws, codes, and regulations. • Work independently in the absence of supervision.
• Understand and carry out oral and written directions. • Communicate clearly and concisely, both orally and in writing. • Enforce necessary regulations with firmness and tact. • Operate a personnel computer.
• Establish and maintain cooperative working relationships with those contacted in the course of work, including City staff and the public.
• Maintain physical condition, audio-visual discrimination and perception, and mental capacity appropriate to the working conditions and the performance of assigned duties and responsibilities.

Environmental Conditions:

The work environment characteristics described here are representative of those that must be met by employees to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works under typical office conditions with exposure to computer screens, and the noise level is usually quiet. The employee will also be required to perform work in an outdoor environment and group setting; required to drive to various sites within and outside of the City.

CITY OF NORCO
Events Coordinator
(Continued)
Physical Conditions:

While performing the duties of this job, the employee is regularly required to sit, walk, and stand; talk andhear; use hands to finger, handle, feel, or operate objects, tools or controls; reach with hands and arms; perform repetitive movements of hands or wrists; climb or balance on ladders or stairs; stoop, kneel, and bend at the waist; crouch or crawl; and smell. The employee is frequently required to lift up to 25 pounds unaided.

Specific vision abilities required for this job include close vision, distance vision, use of both eyes, depth perception, color vision, and the ability to adjust focus.

Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks and projects; and interacts with others encountered in the course of work.

FLSA Exemption Status: Non-Exempt
Group: Norco General Employees Association
Adopted: 06/15/2022

LANDSCAPE MAINTENANCE DISTRICTS (LMD) INSPECTOR
DEFINITION:

Under supervision, inspects the work quality and materials used in various landscape projects including the construction, repair, maintenance, or renovation of park grounds, park equipment, City landscaping, and assessment district landscaping; ensures conformance with approved plans, specifications, and regulations. This position maintains records and prepare monthly reports.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledges, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

TYPICAL DUTIES & RESPONSIBILITIES:

1. Inspect a variety of landscape maintenance, renovation, and repair projects including mowing, trimming, pruning, planting, irrigation, fertilization, pest control, lighting repairs, fencing, graffiti removal, playground equipment installation, and various other activities; observe work during progress and upon completion; ensure that safety procedures are followed; ensure compliance with applicable codes, ordinances, regulations, and specifications.

2. Deal effectively with private contractors on construction specifications and procedures; ensure the compliance with procedures and regulations and the correction of deficiencies in maintenance; provide feedback to contractor on performance levels.

3. Prepare various inspection reports as required; maintain files, reports, and logs regarding inspection and plan check activities and findings; record amounts of materials used and work performed.

4. Assist in the development of technical documents including Requests for Proposals and contract specifications for various phases of landscape maintenance.

5. Provide information to the public; respond to and resolve difficult and sensitive citizen inquiries and complaints concerning landscape maintenance activities.

6. Performs other related duties as assigned
SUPERVISION RECEIVED Parks Superintendent or Director of Facilities and Maintenance SUPERVISION EXERCISED None
CONTACTS AND RELATIONSHIP:

This position has the majority of its interaction with the contractors, public, and with other City employees.

QUALIFICATION GUIDELINES:

The knowledge and abilities which are required to perform the duties and responsibilities of this class are as follows:

DESIRABLE QUALIFICATIONS:

Experience: Three (3) years of responsible landscape maintenance experience.

CITY OF NORCO
Community Services Superintendent
(Continued)
Education: Equivalent to the completion of the twelfth grade supplemented by technical training in landscaping or horticulture.

Licenses and Certifications:
• Possession of a California Class C Driver’s License with an acceptable driving record. • Possession of, or ability to obtain, a Qualified Applicators Certificate within one year of employment.

Knowledge of:
• Procedures, methods, techniques; materials; equipment; and supplies used in landscape maintenance.
• Horticultural practices and applications.
• Landscape materials including plant needs and characteristics. • Irrigation systems, controllers, and water conservation practices. • Accepted safety standards and methods of landscape maintenance and construction activities.
• Mathematical formulas for identifying area measurements as applied to landscape inspection work.
• Modern office methods, practices, procedures, and equipment including a computer.

Ability to:
• Principles and techniques of landscape maintenance inspection. • Principles and techniques of contract administration. • Interpret, and apply pertinent Federal, State, and local laws, codes, and regulations. • Interpret plans and specifications.
• Learn methods, techniques, materials, equipment, and safety hazards of park construction, renovation, and maintenance.
• Apply technical knowledge and follow proper inspection techniques to examine workmanship and materials, identify deviations from plans, regulations, specifications, and standard landscape maintenance and construction practices. • Make mathematical calculations rapidly and accurately. • Work independently in the absence of supervision.
• Understand and carry out oral and written directions. • Communicate clearly and concisely, both orally and in writing. • Enforce necessary regulations with firmness and tact. • Operate a personnel computer.
• Establish and maintain cooperative working relationships with those contacted in the course of work, including City staff and the public.
• Maintain physical condition, audio-visual discrimination and perception, and mental capacity appropriate to the working conditions and the performance of assigned duties and responsibilities.

Environmental Conditions:

Work is performed in office, construction site and outdoor environments. Work requires occasional driving, climbing, standing, walking, bending and lifting up to 50 pounds. May be exposed to extreme weather, moving traffic, construction sites, heights, pesticides, herbicides, hazardous chemicals and fumes.

CITY OF NORCO
Community Services Superintendent
(Continued)
Physical Conditions:

Essential functions may require maintaining physical condition necessary for walking and standing for prolonged periods of time. Essential functions may also require maintaining physical condition necessary for driving a vehicle.

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this job, the employee is regularly required to sit, walk, and stand; talk andhear; use hands to finger, handle, feel, or operate objects, tools or controls; reach with hands and arms; perform repetitive movements of hands or wrists; climb or balance on ladders or stairs; stoop, kneel, and bend at the waist; crouch or crawl; and smell. The employee is frequently required to lift up to 25 pounds unaided.

Specific vision abilities required for this job include close vision, distance vision, use of both eyes, depth perception, color vision, and the ability to adjust focus.

Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks and projects; and interacts with others encountered in the course of work.

FLSA Exemption Status: Non-Exempt
Group: Norco General Employees Association
Adopted: 06/15/2022

COMMUNITY SERVICES COORDINATOR
DEFINITION:

Under direction, provides, oversees and coordinates assigned recreation programs, activities, and operations within the Community Services Department; plans and organizes special events associated with specific recreation programs; develops, oversees, and evaluates recreation programs; supervises, assigns, reviews, and participates in the work of part-time staff, part-time temporary seasonal employees, and volunteers responsible for providing assigned recreation program services and activities; ensures work quality and adherence to established policies and procedures; and performs the more technical and complex tasks relative to assigned area of responsibility.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledges, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

TYPICAL DUTIES & RESPONSIBILITIES:

1. Areas of assignment may include Youth and Adult Sports, Youth Services, and Special Events.

2. Coordinates and oversees operational activities for assigned recreation programs, services and activities for various ages including youth sports, fee and contract classes, youth and teen afterschool program, senior programs, specialty classes, camps, excursions, special events, and related recreation activities.

3. Participates in the development and implementation of goals, objectives, policies, and priorities for providing recreation services; recommends and administers policies and procedures.

4. Identifies opportunities for improving service delivery methods and procedures; identifies resource needs and reviews with appropriate management staff and implements improvements.

5. Coordinates and reviews the work plan for assigned recreation services and activities. Assigns work activities and projects and monitors work flow.

6. Reviews and evaluates work products, methods, and procedures.

7. Recruits, selects, trains, motivates, and evaluates part-time staff, part-time temporary staff, and volunteers; provides and coordinates staff training; prepares staff work schedules and assignments; meets with staff to identify and resolve problems; works with employees to correct deficiencies.

8. Participates in the development and administration of assigned program budget(s) and forecasts funds needed for staffing, equipment, materials, and supplies; monitors and recommends expenditures and recommends adjustments as necessary.

9. Plans and organizes special events including ordering supplies and equipment and contracting outside services as necessary; performs a variety of administrative duties including overseeing the program registration process.

10. Evaluates community needs and interests and ensures that facilities, programs, and activities are meeting changing needs of the community; recommends new recreation programs to meet community needs; Promotes and develops marketing campaigns. Assists in the marketing of assigned recreation programs to the community; oversees and participates in designing, preparing,

CITY OF NORCO
Community Services Coordinator
(Continued)
and distributing publicity including press releases, brochures, pamphlets, flyers, and printed schedules; coordinates and develops monthly calendar of activities and special events; forecasts trends and develops curriculum.

11. Provides facility management for assigned centers including ensuring facilities are safe and properly maintained; maintains inventory of recreational equipment and supplies.

12. Prepares and maintains a variety of reports and forms.

13. Coordinates assigned recreation programs and activities with those of other programs, divisions, and outside agencies and organizations.

14. Performs other related duties as assigned
SUPERVISION RECEIVED Community Services Supervisor, Community Services Superintendent or Community Services Director
SUPERVISION EXERCISED Part-Time Community Services Personnel and Volunteers CONTACTS AND RELATIONSHIP:

This position has the majority of its interaction with the public, community service groups, vendors, and with other City employees.

QUALIFICATION GUIDELINES:

The knowledge and abilities which are required to perform the duties and responsibilities of this class are as follows:

DESIRABLE QUALIFICATIONS:

Experience:
• Two (2) years of relevant experience in the field of recreation and community services in a City with similar programs and services.
• Lead experience is desirable.

Education:
• Education equivalent to the completion of high school supplemented by two years of college courses in the field of recreation or a related field.

Licenses and Certifications:
• Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.
• Must obtain First Aid, CPR within six months of employment date.

Knowledge of:
• Operational characteristics, services, and activities of a comprehensive recreation program. • Theories, principles, and practices in the field of recreation. • Current trends in recreation/education/developmental programs. • Techniques of assessing program needs.
• Program content for specialized community activities. • Techniques used in public relations and customer services practices. • Methods and techniques utilized in advertising and public information. • Standard program evaluation methods.
• Rules and equipment used in assigned recreation program area.

CITY OF NORCO
Community Services Coordinator
(Continued)
• Accounting, purchasing, and budgeting practices.
• Research and report writing methods and techniques.
• Project management skills.
• Local government organization and the functions and practices of a municipal recreation unit. • Principles and procedures of record keeping and filing. • Principles of municipal budget preparation and control. • Principles of supervision, training, and performance evaluation. • Modern office procedures, methods, and equipment including computers and supporting software applications.
• Methods and techniques of first aid and CPR.
• Appropriate safety precautions and procedures within the area of assignment. • Pertinent federal, state, and local laws, codes, and regulations.

Ability to:
• Develop, plan, promote, and implement varied recreation programs. • Prepare publicity concerning new or ongoing recreation offerings. • Elicit community and organization support for programs. • Recruit, select, train, and evaluate part-time and seasonal staff. • Supervise, direct, and coordinate the work of lower level staff. • Analyze and evaluate community needs and work with community organizations in developing recreation programs.
• Understand community needs in a variety of recreation areas and evaluate activities according to those needs.
• Plan, organize, and prioritize tasks; exercise sound independent judgment within departmental guidelines.
• Follow oral and written instructions.
• Interpret and apply the policies, procedures, laws, and regulations pertaining to assigned programs and functions.
• Respond to requests and inquiries from the general public. • Participate in the preparation and administration of assigned budget. • Operate office equipment including computers and supporting word processing and spreadsheet applications.
• Prepare clear and concise schedules and reports.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work.
• Maintain mental capacity and tact that allows for effective interaction and communications with others.
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities.

Environmental Conditions:

The work environment characteristics described here are representative of those that must be met by employees to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works under typical office conditions with exposure to computer screens, and the noise level is usually quiet. The employee will also be required to perform work in an outdoor environment and group setting; required to drive to various sites within and outside of the City.

CITY OF NORCO
Community Services Coordinator
(Continued)
Physical Conditions:

Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time. Essential functions may also require maintaining physical condition necessary for walking, standing or driving a vehicle.

The physical and mental demands described here are representative of those that must be met by employeesto successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this job, the employee is regularly required to sit, walk, and stand; talk andhear; use hands to finger, handle, feel, or operate objects, tools or controls; reach with hands and arms; perform repetitive movements of hands or wrists; climb or balance on ladders or stairs; stoop, kneel, and bend at the waist; crouch or crawl; and smell. The employee is frequently required to lift up to 25 pounds unaided.

Specific vision abilities required for this job include close vision, distance vision, use of both eyes, depth perception, color vision, and the ability to adjust focus.

Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks and projects; and interacts with others encountered in the course of work.

City Council

STAFF REPORT
Date: June 15, 2022 Agenda Item:

2.Q.

To: Honorable Mayor and City Council Members
Prepared By: Amanda Hamilton, Facilities and Maintenance Director
Department: Facilities and Maintenance
SUBJECT:

Approval of Six-Month Extension for Citywide Landscaping Services RECOMMENDATION:

Approve six-month contract extension and contract addendum for the Citywide Landscaping Service with BrightView Landscape Services, Inc., in the amount of $396,150 with the option of additional enhancement and irrigation work as needed in City Facilities and Landscape Maintenance Districts.

SUMMARY:

The Facilities and Maintenance Department secures and manages the service maintenance contract for the citywide landscaping of public facilities, parks, open space, parkways and Landscape Maintenance Districts (LMDs). In addition to landscape maintenance, this contract also includes the daily cleaning and opening of the park restrooms, along with daily trash service.

BrightView has provided service to the City of Norco on the current contract since 2015.

The contract has had two previous addendums (Attachment "E"). On June 30, 2022, BrightView Landscape Services Inc. current contract with the City of Norco is set to expire.

Staff is proposing a six-month extension to the contract to allow staff adequate time to thoroughly review the existing contract. This extended time period would also accommodate the incorporation of necessary changes to the contract, provide adequate time for bid solicitation, advertisement of bid, adequate assessment of bids, and award of contract by the City Council.

The timing for the contract extension is also consistent with the needs of the parks and LMDs. Summer months are typically busier times for the parks with higher vegetation growth rates, additional attention to irrigation management, and overall maintenance due to greater attendance at City facilities. The proposed contract extension would expire on December 31, 2022, and would offer a smoother transition during the winter months if the contract is awarded to a different service company.

BACKGROUND:

BrightView Landscaping Services, Inc. has proposed a 7% increase for annual maintenance of the Parks and LMDs. The proposed cost increase takes into consideration Consumer Price Index (CPI) increases, higher labor costs, and the increased fuel costs. The proposed six-month extension would be effective July 1, 2022 and continue until December 31, 2022.

The proposed LMD cost would increase from $385,527 Annually to $412,500 Annually.

Since this is a six-month contract, the proposed six-month contract amount is $206,250 with a monthly rate of $34,375 (Attachment "B"). The Parks cost would increase from $354,991 Annually to $379,800 Annually. The proposed six-month contract amount would be $189,900 with a monthly rate of $31,650 (Attachment "C").

The cost breakdown below provides current cost along with the costs for the proposed 7% increase for LMDs and Parks:

Current
Monthly Costs
Proposed
Monthly Costs
Proposed
Monthly
Increase
Proposed SixMonth Total
Norco LMD $32,127 $34,375 $2,248 $206,250.00
Norco Parks $29,582 $31,650 $2,068 $189,900.00
Billing for the proposed additional increase would begin on July 1, 2022, and will result in a total monthly increase from the existing monthly total of $61,709 to a new monthly total of $66,025. In addition, BrightView and City staff have discussed the attached adjustments to the contract terms in Addendum No. 3, amending the performance service contract for Citywide Landscaping Services.

The general adjustments to the contract include:

1. BrightView to provide a crew up to 10 men from July 1, 2022 through September 30, 2022

2. BrightView to provide a crew up to 9 men from October 1, 2022 to December 31, 2022

3. Additional Work Pricing Sheet with updated values (Attachment “D”)

4. Updated language for withheld payments

5. Contract duration shall be for a period of six (6) months starting July 1, 2022 and ending on December 31, 2022

6. All irrigation repairs will be considered an "extra charge" and charged at market rate The 7% rate increase has been accounted for in the Parks Landscape Maintenance Operating Budget for FY 22/23 and the upcoming Landscape Maintenance Districts Engineer Reports that will be brought to City Council on July 6, 2022. Staff is requesting

that the City Council accept the contract addendum, and award a six-month contract to BrightView Landscape Services, Inc. ending on December 31, 2022.

FISCAL IMPACT:

The proposed Park Landscape Maintenance Service Agreement is funded from the General Fund in the Park Maintenance Contractual Services Fund in the amount of $189,900 for the six-month extension ($31,650 Monthly).

The proposed Landscape Maintenance Service Agreement is funded from the five LMD Contractual Service Funds 34100 - 791, 792, 793, 794, 795 in the amount of $206,250 for the six-month extension ($34,375 Monthly).

Funding for the proposed Landscape Maintenance Service Agreement for both Parks and the five Landscape Maintenance Districts is included in the Fiscal Year 2022-2023 Operating Budget.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent and supports Strategic Direction No. 5 - Infrastructure & Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Andy Okoro, City Manager
Approved as to Form: John Harper, City Attorney
ATTACHMENT(S):

Contract Amendment 3

City Council

STAFF REPORT
Date: June 15, 2022 Agenda Item:

2.R.

To: Honorable Mayor and City Council Members
Prepared By: Cindy Balderas, Human Resources Manager
Department: Human Resources
SUBJECT:

Approval of Salary and Benefits Resolution for Management Personnel for Fiscal Year 2022-2023
RECOMMENDATION:

Adopt Resolution No. 2022-37, approving the Annual Salary and Benefits for Management Personnel
SUMMARY:

The proposed Resolution establishes compensation and benefit levels for Management personnel for fiscal year 2022-2023. The resolution includes an updated salary schedule for the approved salary increase of 8% and increase of $250 per month in employer contribution towards CalPERS Health insurance premium.

BACKGROUND:

Annually, the City adopts salary and benefits resolutions for non-represented employee units consisting of Management; Middle Management, Professional, and Confidential personnel. The changes to the resolution are the 8% salary increase, an increase of $250 per month in employer contribution towards CalPERS Health benefits. Fiscal Year 2022- 2023 salary schedule is included for reference.

FISCAL IMPACT:

The estimated cost of the 8% salary adjustment including impacts on pension and Medicare contributions is $108,099.

RELATIONSHIP TO STRATEGIC PLAN:

The recommended MOU is consistent with Strategic Plan Direction No. 2 - Human Capital: Build a sustainable workforce to meet the needs of all stakeholders.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Andy Okoro, City Manager
Approved as to Form: John Harper, City Attorney
ATTACHMENT(S):

Resolution No. 2022-37 Mngmt Salaries and Benefits
Management Salary Schedule FY22
Management Salary Schedule FY23

RESOLUTION NO. 2022-37

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORCO,

CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND

BENEFITS FOR MANAGEMENT CLASSIFICATIONS OF THE CITY

OF NORCO
WHEREAS, the following Management classifications of the City of Norco (“City”) are unrepresented in the employer-employee relationship and, therefore receive consideration from the City Council in recognition of the management nature and responsibility of the positions and contributions to the efficient and effective operations of the City; and
WHEREAS, individuals serving in these Management classifications are “at will” employees who serve at the pleasure of the City Manager; and WHEREAS, employees in these classifications are exempt under the provisions of the Federal Fair Labor Standards Act.

NOW THEREFORE, BE IT RESOLVED effective July 1, 2022 there shall be an 8% salary range adjustment for classifications covered by this Resolution.

Section 1 SALARY RANGES
I. SALARY SCHEDULE
Effective July 1, 2022 there shall be an 8% salary range adjustment for the following classifications:

CLASSIFICATIONS
Director of Community Services
Director of Facilities and Maintenance
Director of Finance
Director of Planning
Director of Public Works
City Clerk/Assistant to the City Manager
Section 2 BENEFITS
I. SICK LEAVE
Accrual Rate. Employees in Management classifications shall accrue sick leave at the rate of 8.1 hours of sick leave per month. One half of an employee’s yearly accrual of sick leave may be used for illness or injury to a parent, child, spouse, or domestic partner.

Resolution No. 2022-37 – Annual Salaries and Benefits for Management Personnel

June 15, 2022
After five (5) years of service, the City shall pay fifty percent (50%) of any accumulated sick leave to the employee at the time of separation from the City up to a maximum of ninety (90) paid days.

Buy-Back. At the option of the employee, the City shall pay to each employee on the payroll immediately following December 1 of each year, 40% of the employee’s unused sick leave for the previous 12 months with the time paid to be deducted from the employee’s total sick leave accumulation.

If the employee is enrolled in the City of Norco deferred compensation program, the employee will have the option of having the money placed in a deferred compensation account.

II. ADMINISTRATIVE LEAVE
In recognition of the fact that Management employees are not entitled to receive overtime compensation despite devoting hours beyond the normal workweek, employees shall be allowed to take administrative leave at the discretion of the City Manager.

Management employees shall be allowed to take up to fifty-six (56) hours administrative leave per year. Administrative leave will not be accumulative; any remaining balance shall expire at 2400 hours June 30 of each year. Approval to take administrative leave must be requested and obtained in the same manner as vacation leave.

Employees will be allowed to be paid (“cash-out”) up to thirty-six (36) Administrative Leave hours on the last payroll of the fiscal year based on merit at the discretion of the City Manager.

New hires’ administrative leave will be pro-rated.

III. HOLIDAYS

1. Employees shall receive the following paid days off for holidays each year:
• New Year’s Day
• Martin Luther King’s Birthday
• President’s Day
• Memorial Day
• Independence Day
• Labor Day
• Veteran’s Day
• Thanksgiving Day
• Christmas Eve Day
• Christmas Day
• Birthday

Resolution No. 2022-37 – Annual Salaries and Benefits for Management Personnel

June 15, 2022
The birthday holiday must be taken within the fiscal year. • 3 Floating Holidays
New hires’ floating holidays will be pro-rated. If hired between July 1 – October 31 new hires will accrue three (3) floating holidays, if hired between November 1 – February 28 new hires will accrue two (2) floating holidays, if hired between March 1 – June 30 new hires will accrue one (1) floating holiday. Days off must have prior approval by immediate supervisor. All floating holidays must be used or will be lost by June 30 each year.

2. In the event when any holiday falls on a Friday or Saturday the Thursday preceding shall be observed as the holiday, or if the holiday falls on a Sunday, the Monday following shall be observed as the holiday.

3. The City shall pay nine (9) hours for each holiday.

IV. VACATION
Employees shall be eligible for bi-weekly vacation accrual as follows:

Annual Hours Bi-Weekly Annual Maximum
Increment Increment Accrual Rate Accrual Rate Accumulation 0 – 4
th yr Up to 7,488 (4 yrs) 3.32 hrs 86.4 hrs 240 hrs
5 th – 9th yr 7,489 – 16,847 (9yrs) 4.98 hrs 129.6 hrs 360 hrs 10th – 14th yr 16,848 – 26,207 (14 yrs) 5.82 hrs 151.2 hrs 420 hrs 15th + yrs 26,208 - + (15+ yrs) 6.65 hrs 172.8 hrs 480 hrs Employees will cease to accrue vacation hours when in any pay period they exceed their annual accrual as determined by their anniversary date.

V. PERS BENEFITS / EMPLOYEES HIRED ON/PRIOR TO DECEMBER 31, 2012

1. For employees hired on or prior to December 31, 2012 and new hires who are “Classic” Members, the City has a contract with CalPERS to provide employees with the 2.7% at 55 Full Formula (Section 21354.5).

Other benefits in the CalPERS agreement include:
a. Section 20965: Credit for Unused Sick Leave. Unused accumulated sick leave at time of retirement may be converted to additional service credit at the rate of 0.004 year of service credit for each day of unused sick leave.
b. Section 21574: Fourth Level 1959 Survivors Benefits. This benefit provides a higher-level of 1959 Survivor Benefits to survivors of a member who dies prior to retirement.
c. Three-year final compensation (36 highest paid consecutive months).

Resolution No. 2022-37 – Annual Salaries and Benefits for Management Personnel

June 15, 2022
d. The City will pay 100% of the employer and 0% of the employee’s contribution rates. Employees shall pay 8% of the employee’s contribution rates toward retirement through the CalPERS Retirement System.

2. City shall implement all other requirements mandated by the Public Employees’ Pension Reform Act of 2013.

VI. PERS BENEFITS / EMPLOYEES HIRED ON/AFTER JANUARY 1, 2013

1. The new retirement formula for miscellaneous employees is 2% at 62, with a maximum benefit of 2.5% at 67.

2. Employees must contribute at least 50% of the normal cost rate for the defined benefit plan, rounded to the nearest quarter percent, currently 6.25%.

3. Employer may not pay any of the employee’s share of pension cost.

4. City shall implement all other requirements mandated by the Public Employees’ Pension Reform Act of 2013.

VII. HEALTH INSURANCE

1. The City will participate with the State of California for health benefit programs available through CalPERS.

2. Effective August 1, 2022, the City agrees to pay up to $1,500 a month for those employees and their dependents enrolled in any of the available CalPERS health plans.

3. Any eligible employee who elects to opt-out of health benefits will be paid a monthly cash amount equal to the lowest basic single rate premium in the CalPERS Other Southern California Region in lieu of health benefits, providing the following requirements are met:
a) An election form to opt-out of health benefits is completed. b) Satisfactory proof of other coverage is provided.

VIII. DENTAL INSURANCE
The City will provide a choice between an HMO dental insurance plan, fully paid by the City for both the employee and dependent coverage, and a PPO dental insurance plan with the City’s contribution limited to the cost of the HMO dental insurance premium.

IX. VISION INSURANCE
The City will provide a vision care plan that is fully paid by the City for both employee and dependent coverage.

Resolution No. 2022-37 – Annual Salaries and Benefits for Management Personnel

June 15, 2022
X. LIFE INSURANCE
The City will provide term life insurance in the amount of $125,000, for employees and $5,000 for dependents, which is fully paid by the City for both employee and dependent coverage.

XI. CONTINUOUS SERVICE BONUS
In recognition of years of service to the City, a Continuous Service Bonus shall be given on the anniversary date of the employee as follows:

Five-year anniversary $100
Ten-year anniversary $300
Fifteen-year anniversary $500
Twenty-year anniversary $700
Twenty-five-year anniversary $1,000
Thirty-year anniversary $1,250
Thirty-five-year anniversary $1,500
XII. MEDICAL SAVINGS ACCOUNT
The City shall deposit $25 per month into a medical savings account for each Management employee.

New Hires are enrolled effective the first of the month, after six months of employment. To be eligible for the benefit, employees must enroll in the Medical Savings Plan.

XIII. BEREAVEMENT

1. Bereavement leave shall be provided in the amount of three days in the event of the death of a member of the employee’s immediate family. Such bereavement leave shall not be deducted from an employee’s accumulated sick leave.

2. Employees may use up to three (3) days of accumulated sick leave in addition to the three (3) days bereavement for the death of an immediate family member.

3. Immediate family shall be defined as any relative who is a member of the employee’s household, and any parent, grandparent, spouse, domestic partner, child, brother or sister of the employee. The parent, brother or sister of the employee’s spouse, domestic partner, ex-spouse, or deceased spouse, regardless of residence or employee’s current marital status, is also eligible.

XIV. JURY DUTY

1. An employee of the City who is requested to serve on jury duty shall notify his/her supervisor who shall in turn notify his/her department head.

Resolution No. 2022-37 – Annual Salaries and Benefits for Management Personnel

June 15, 2022

2. While serving on jury duty, an employee shall receive his/her regular salary from the City. The employee shall remit to the City all compensation received as a result of serving on jury duty, except mileage reimbursement.

3. Jury duty limit will be 72 paid hours per fiscal year. An employee must submit documentation of court attendance. Jury duty will be paid for regularly scheduled work days up to the maximum of 72 paid hours per year.

XV. TUITION REIMBURSEMENT
The City will provide tuition reimbursement in an amount not to exceed $400 per quarter, not to exceed $800 per year, for the purpose of offsetting costs of actual tuition and/or book expense incurred by the employee. This benefit is intended only for courses related to the furtherance of employees’ careers with the City.

To be eligible for reimbursement, the course must be pre-approved by the City Manager prior to enrollment. Receipts will be required prior to reimbursement.

All employees participating in the tuition reimbursement program must maintain a passing grade of “C” and submit satisfactory proof to the City Manager. A grade of “B” will be required for master’s level class reimbursement.

Should an employee fail to obtain a passing grade of “C” (or “B” for master’s level courses) or fail to complete the course, he/she shall be obligated to reimburse the City for his/her reimbursement if prepayment had been made.

XVI. LONG TERM DISABILITY INSURANCE
The City of Norco offers an optional Long-Term Disability plan at the employee’s expense.

XVII. DEFERRED COMPENSATION
The City of Norco offers several deferred compensation plans. Any City full time employee may elect to participate. The plans provide employees the ability to defer current income from state and federal taxes to provide future payments upon death, disability retirement or separation from the City.

Employees may defer a minimum of $10 per payroll period up to a maximum that is determined by Internal Revenue Service Code 457(k).

The provisions of deferred compensation are subject to change in accordance with Internal Revenue Code Section 457(k).

XVIII. STATE DISABILITY INSURANCE
Employees of the City are covered under State Disability Insurance. The State Disability Insurance (SDI) shall provide benefits to employees consistent with state laws, and shall be paid per state law.

Resolution No. 2022-37 – Annual Salaries and Benefits for Management Personnel

June 15, 2022
An employee may request to supplement his/her SDI with his/her available sick leave or vacation time to maintain a regular salary while receiving disability benefits.

XIX. INJURY ON DUTY – WORKERS COMPENSATION
The City’s Worker’s Compensation Insurance Program shall provide compensation to employees sustaining injury or illness at work consistent with state workers compensation laws.

XX. AUTO ALLOWANCE
Employees shall receive $400 per month auto allowance or a City owned automobile may be assigned for employee use to facilitate emergency call-back duties at the discretion of the City Manager.

XXI. SEVERANCE PAY – LAYOFF
Severance pay shall be one (1) week of compensation at six (6) months employment, two (2) weeks compensation at eighteen (18) months, three (3) weeks compensation at thirty (30) months employment, and four (4) weeks compensation at forty-two (42) months or more of employment.

XXII. EMPLOYEE ON LEAVE COMPENSATION
An employee on leave without pay, excluding FMLA, CFRA, Military and Disability, shall receive no compensation, including pay for holidays, and shall accumulate no vacation or sick leave while on such leave but shall continue to receive the benefits of continuous service and insurance coverage. The employee’s department head shall approve all leaves without pay. The City shall use any accrued sick or vacation accrual for payment of any elected benefit premiums.

Resolution No. 2022-37 – Annual Salaries and Benefits for Management Personnel

June 15, 2022
PASSED AND ADOPTED by the City Council of the City of Norco, California, at a regular meeting held on June 15, 2022.
_________________________
Greg Newton, Mayor
City of Norco, California
ATTEST:
_________________________
Dana Roa, CMC, City Clerk
City of Norco, California
I, DANA ROA, CMC, City Clerk of the City of Norco, California, do hereby certify that the foregoing Resolution was introduced and adopted by the City Council of the City of Norco, California, at a regular meeting held on June 15, 2022 by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Norco, California, on June 15, 2022.
________________________
Dana Roa, CMC, City Clerk
City of Norco, California

Classification/Position Title Range Annual
Bottom
Annual
Top
Monthly
Bottom
Monthly
Top
Hourly
Bottom
Hourly
Top
City Manager 85 $ 227,127 $ - $ 18,927 $ - $ 121.3288
Deputy City Manager/ Director of Parks, Recreation
& Community Services 86 $ 142,146 $ 172,779 $ 11,845 $ 14,398 $ 75.9325 $ 92.2964 Director of Public Works 82 $ 132,109 $ 160,580 $ 11,009 $ 13,382 $ 70.5709 $ 85.7799 Director of Finance 82A $ 120,027 $ 145,895 $ 10,002 $ 12,158 $ 64.1171 $ 77.9352 Director of Community Services* 82A $ 120,027 $ 145,895 $ 10,002 $ 12,158 $ 64.1171 $ 77.9352 Director of Facilities & Maintenance* 82A $ 120,027 $ 145,895 $ 10,002 $ 12,158 $ 64.1171 $ 77.9352 Planning Director 74A $ 106,756 $ 129,762 $ 8,896 $ 10,814 $ 57.0278 $ 69.3174 City Clerk/ Assistant to City Manager 58A $ 93,043 $ 113,094 $ 7,754 $ 9,424 $ 49.7024 $ 60.4134 *New classifications approved by Council 10/06/2021 Resolution#2021-71

CITY OF NORCO

MANAGEMENT

CLASSIFICATIONS & SALARY RANGES
EFFECTIVE 07/01/2021

Classification/Position Title Range Annual
Bottom
Annual
Top
Monthly
Bottom
Monthly
Top
Hourly
Bottom
Hourly
Top
Director of Public Works 82 $ 142,677 $ 173,426 $ 11,890 $ 14,452 $ 76.2166 $ 92.6423 Director of Finance 82A $ 129,629 $ 157,566 $ 10,802 $ 13,131 $ 69.2465 $ 84.1700 Director of Community Services 82A $ 129,629 $ 157,566 $ 10,802 $ 13,131 $ 69.2465 $ 84.1700 Director of Facilities & Maintenance 82A $ 129,629 $ 157,566 $ 10,802 $ 13,131 $ 69.2465 $ 84.1700 Planning Director 74A $ 115,297 $ 140,143 $ 9,608 $ 11,679 $ 61.5900 $ 74.8628 City Clerk/ Assistant to City Manager 58A $ 100,486 $ 122,141 $ 8,374 $ 10,178 $ 53.6786 $ 65.2465

CITY OF NORCO

MANAGEMENT

CLASSIFICATIONS & SALARY RANGES
EFFECTIVE 07/01/2022

City Council

STAFF REPORT
Date: June 15, 2022 Agenda Item:

2.S.

To: Honorable Mayor and City Council Members
Prepared By: Cindy Balderas, Human Resources Manager
Department: Human Resources
SUBJECT:

Approval of Salary and Benefits Resolution for Middle Management, Professional, and Confidential Personnel for Fiscal Year 2022-2023
RECOMMENDATION:

Adopt Resolution No. 2022-38, approving the Annual Salary and Benefits for Middle Management, Professional, and Confidential Personnel
SUMMARY:

The proposed Resolution establishes compensation and benefit levels for Middle Management, Professional, and Confidential personnel for fiscal year 2022-2023. The resolution includes an updated salary schedule for the approved salary increase of 8%, an increase of $250 per month in employer contribution towards CalPERS Health benefits and the addition of four job classifications.

BACKGROUND:

Annually, the City adopts salary and benefits resolutions for non-represented employee units consisting of Management; Middle Management, Professional, and Confidential Personnel. The changes to the resolution are an 8% salary increase, an increase of $250 per month in employer contribution towards CalPERS health insurance premium and the addition of new four new job classifications (Building Official, Business Systems Analyst, Customer Service Supervisor, and Facilities Maintenance Superintendent). Fiscal Year 2022-2023 salary schedule is included for reference.

FISCAL IMPACT:

The estimated cost of the 8% salary adjustment including impacts on pension and Medicare contributions is $216,842.

RELATIONSHIP TO STRATEGIC PLAN:

The recommended MOU is consistent with Strategic Plan Direction No. 2 - Human Capital: Build a sustainable workforce to meet the needs of all stakeholders.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Andy Okoro, City Manager
Approved as to Form: John Harper, City Attorney
ATTACHMENT(S):

Resolution No. 2022-38
Mid Management Salary Schedule FY22
Mid Management Salary Schedule FY23
Building Official Job Description
Business Systems Analyst Job Description
Customer Services Supervisor Job Description
Facilities Maintenance Superintendent Job Description

RESOLUTION NO. 2022-38

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORCO,

CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND

BENEFITS FOR CLASSIFICATIONS IN THE MIDDLE MANAGEMENT,

PROFESSIONAL, AND CONFIDENTIAL SERVICE OF THE CITY OF
NORCO
WHEREAS, the following classifications in Middle Management, Professional, and Confidential Service of the City of Norco (“City”) are unrepresented in the employeremployee relationship and, therefore receive consideration from the City Council in recognition of the management, supervisory, professional and/or confidential nature of their positions and contributions to the efficient and effective operations of the City; and WHEREAS, employees in these classifications are exempt under the provisions of the Federal Fair Labor Standards Act; and
WHEREAS, the City Council desires to establish the compensation levels for classifications in Middle Management, Professional, and Confidential Service.

NOW THEREFORE, BE IT RESOLVED effective July 1, 2022 there shall be an 8% salary range adjustment for classifications covered by this Resolution.

Section 1 SALARY RANGES
I. SALARY SCHEDULE
Effective July 1, 2022 there shall be an 8% salary range adjustment for the following classifications:

CLASSIFICATIONS
• Accountant
• Accounting Manager
• Administrative Analyst
• Animal Control Superintendent
• Animal Control Supervisor
• Associate Civil Engineer
• Building Official
• Business Systems Analyst
• Civil Engineer
• Communications Manager
• Community Services Superintendent
• Community Services Supervisor
• Customer Service Supervisor
• Deputy City Clerk
• Deputy Director of Public Works/Deputy City Engineer

Resolution No. 2022-38 – Annual Salaries and Benefits for Mid-Management, Professional and Confidential Personnel

June 15, 2022
• Executive Secretary
• Facilities Maintenance Superintendent
• Human Resources Manager
• Information Technology Manager
• Parks & Facilities Maintenance Superintendent
• Parks & Facilities Maintenance Supervisor
• Public Works Superintendent
• Public Works Supervisor
• Senior Accountant
• Senior Civil Engineer
• Senior Planner
Section 2 BENEFITS
Employees in the Middle Management, Professional, and Confidential Service classifications covered under this Resolution are covered by, and subject to, the Personnel Rules and Regulations of the City.

Benefits that are not included in, or are not specified adequately in the Personnel Rules and Regulations that are applicable to employees in the Middle Management, Professional, and Confidential Service classifications detailed are as follows:

I. SICK LEAVE
Accrual Rate. Employees in Middle Management, Professional, and Confidential Service classifications shall accrue sick leave at the rate of 8.1 hours of sick leave per month. One half of an employee’s yearly accrual of sick leave can be used for illness or injury to a parent, child, spouse, or domestic partner.

Employees may use accrued paid sick leave beginning on the 90th day of employment. Sick leave may be used for employee or a family member for diagnosis, care or treatment of an existing health condition or preventive care, or specified purposes for an employee who is a victim of domestic violence, sexual assault or stalking.

After five (5) years of service, the City shall pay fifty percent (50%) of any accumulated sick leave to the employee at the time of separation from the City up to a maximum of ninety (90) paid days.

Buy-Back. At the option of the employee, the City shall pay to each employee on the payroll immediately following December 1 of each year, 40% of the employee’s unused sick leave for the previous 12 months with the time paid to be deducted from the employee’s total sick leave accumulation.

Resolution No. 2022-38 – Annual Salaries and Benefits for Mid-Management, Professional and Confidential Personnel

June 15, 2022
If the employee is enrolled in the City of Norco deferred compensation program, the employee will have the option of having the money placed in a deferred compensation account.

II. ADMINISTRATIVE LEAVE
In recognition of the fact that Middle Management, Professional, and Confidential Service employees are not entitled to receive overtime compensation despite devoting hours beyond the normal workweek, employees shall be allowed to take administrative leave at the discretion of their department head.

Middle Management, Professional, and Confidential Service employees shall be allowed to take up to forty-eight (48) hours administrative leave per year.

Administrative leave will not be accumulative; any remaining balance shall expire at 2400 hours June 30 of each year. Approval to take administrative leave must be requested and obtained in the same manner as vacation leave.

Employees will be allowed to be paid (“cash-out”) up to thirty-six (36) Administrative Leave hours on the last payroll of the fiscal year based on merit at the discretion of the City Manager.

New hires’ administrative leave will be pro-rated.

III. PROBATIONARY PERIOD
All original or promotional appointments for Middle Management, Professional, and Confidential Service employees shall be subject to a probationary period of one (1) year.

IV. HOLIDAYS

1. Employees shall receive the following paid days off for holidays each year:
• New Year’s Day
• Martin Luther King’s Birthday
• President’s Day
• Memorial Day
• Independence Day
• Labor Day
• Veteran’s Day
• Thanksgiving Day
• Christmas Eve Day
• Christmas Day
• Birthday
The birthday holiday must be taken within the fiscal year. • 3 Floating Holidays

Resolution No. 2022-38 – Annual Salaries and Benefits for Mid-Management, Professional and Confidential Personnel

June 15, 2022
New hires’ floating holidays will be pro-rated. If hired between July 1 – October 31 new hires will accrue three (3) floating holidays, if hired between November 1 – February 28 new hires will accrue two (2) floating holidays, if hired between March 1 – June 30 new hires will accrue one (1) floating holiday. New hires are not required to complete probation to use accrued floating holiday(s). Days off must have prior approval by immediate supervisor. All floating holidays must be used or will be lost by June 30 each year.

2. In the event when any holiday falls on a Friday or Saturday the Thursday preceding shall be observed as the holiday, or if the holiday falls on a Sunday, the Monday following shall be observed as the holiday.

3. The City shall pay nine (9) hours for each holiday.

V. VACATION
Employees shall be eligible for bi-weekly vacation accrual as follows:

Annual Hours Bi-Weekly Annual Maximum
Increment Increment Accrual Rate Accrual Rate Accumulation 0 – 4
th yr Up to 7,488 (4 yrs) 3.32 hrs 86.4 hrs 240 hrs
5 th – 9th yr 7,489 – 16,847 (9yrs) 4.98 hrs 129.6 hrs 360 hrs 10th – 14th yr 16,848 – 26,207 (14 yrs) 5.82 hrs 151.2 hrs 420 hrs 15th + yrs 26,208 - + (15+ yrs) 6.65 hrs 172.8 hrs 480 hrs Employees will cease to accrue vacation hours when in any pay period they exceed their annual accrual as determined by their anniversary date.

VI. PERS BENEFITS / EMPLOYEES HIRED ON/PRIOR TO DECEMBER 31, 2012

1. For employees hired on or prior to December 31, 2012 and new hires who are “Classic” Members, the City has a contract with CalPERS to provide employees with the 2.7% at 55 Full Formula (Section 21354.5).

Other benefits in the CalPERS agreement include:
a. Section 20965: Credit for Unused Sick Leave. Unused accumulated sick leave at time of retirement may be converted to additional service credit at the rate of 0.004 year of service credit for each day of unused sick leave.
b. Section 21574: Fourth Level 1959 Survivors Benefits. This benefit provides a higher-level of 1959 Survivor Benefits to survivors of a member who dies prior to retirement.
c. Three-year final compensation (36 highest paid consecutive months). d. The City has agreed to pay 100% of the employer contribution rates toward retirement and the employee will pay 8% of the employee

Resolution No. 2022-38 – Annual Salaries and Benefits for Mid-Management, Professional and Confidential Personnel

June 15, 2022
contribution rates toward retirement through the CalPERS Retirement System.

2. City shall implement all other requirements mandated by the Public Employees’ Pension Reform Act of 2013.

VII. PERS BENEFITS / EMPLOYEES HIRED ON/AFTER JANUARY 1, 2013

1. The new retirement formula for miscellaneous employees is 2% at 62, with a maximum benefit of 2.5% at 67.

2. Employees must contribute at least 50% of the normal cost rate for the defined benefit plan, rounded to the nearest quarter percent, currently 6.25%.

3. Employer may not pay any of the employee share of pension cost.

4. City shall implement all other requirements mandated by the Public Employees’ Pension Reform Act of 2013.

VIII. HEALTH BENEFITS

1. The City will participate with the State of California for health benefit programs available through CalPERS.

2. Effective August 1, 2022, the City agrees to pay up to $1,500 a month for those employees and their dependents enrolled in any of the available CalPERS health plans.

3. Any eligible employee who elects to opt-out of health benefits will be paid a monthly cash amount equal to the lowest basic single rate premium in the CalPERS Other Southern California Region in lieu of health benefits, providing the following requirements are met:
a) An election form to opt-out of health benefits is completed. b) Satisfactory proof of other coverage is provided.

IX. DENTAL INSURANCE
The City will provide a choice between an HMO dental insurance plan, fully paid by the City for both the employee and dependent coverage, and a PPO dental insurance plan with the City’s contribution limited to the cost of the HMO dental insurance premium.

X. VISION INSURANCE
The City will provide a vision care plan that is fully paid by the City for both employee and dependent coverage.

Resolution No. 2022-38 – Annual Salaries and Benefits for Mid-Management, Professional and Confidential Personnel

June 15, 2022
XI. LIFE INSURANCE
The City will provide term life insurance benefit equal to the employee’s annual salary (rounded to the nearest thousand) and $5,000 dependent life benefit, fully paid by the City for both employee and dependent coverage. The annual salary will be the monthly base salary times twelve.

XII. CONTINUOUS SERVICE BONUS
In recognition of years of service to the City, a Continuous Service Bonus shall be given on the anniversary date of the employee as follows:

XIII. MEDICAL SAVINGS ACCOUNT
The City shall deposit $20 per month into a medical savings account for Middle Management, Professional, and Confidential Service employees.

New Hires are enrolled effective the first of the month, after six months of employment. To be eligible for the benefit, employees must enroll in the Medical Savings Plan.

XIV. BEREAVEMENT

1. Bereavement leave shall be provided in the amount of three days in the event of the death of a member of the employee’s immediate family. Such bereavement leave shall not be deducted from an employee’s accumulated sick leave.

2. Employees may use up to three (3) days of accumulated sick leave in addition to the three (3) days bereavement for the death of an immediate family member.

3. Immediate family shall be defined as any relative who is a member of the employee’s household, and any parent, grandparent, spouse, domestic partner, child, brother or sister of the employee. The parent, brother or sister of the employee’s spouse, domestic partner, ex-spouse, or deceased spouse, regardless of residence or employee’s current marital status, is also eligible.

Anniversary
Year
Continuous
Service Bonus
Amount
Five (5) $100
Ten (10) $300
Fifteen (15) $500
Twenty (20) $700
Twenty-Five (25) $1,000
Thirty (30) $1,250
Thirty-Five (35) $1,500

Resolution No. 2022-38 – Annual Salaries and Benefits for Mid-Management, Professional and Confidential Personnel

June 15, 2022
XV. TUITION REIMBURSEMENT
The City will provide tuition reimbursement in an amount not to exceed $400 per quarter, not to exceed $800 per year, for the purpose of offsetting costs of actual tuition and/or book expense incurred by the employee. This benefit is intended only for courses related to the furtherance of employees’ careers with the City.

To be eligible for reimbursement, the course must be pre-approved by the City Manager prior to enrollment. Receipts will be required prior to reimbursement.

All employees participating in the tuition reimbursement program must maintain a passing grade of “C” and submit satisfactory proof to the City Manager. A grade of “B” will be required for master’s level class reimbursement.

Should an employee fail to obtain a passing grade of “C” (or “B” for master’s level courses) or fail to complete the course, he/she shall be obligated to reimburse the City for his/her reimbursement if prepayment had been made.

XVI SEVERANCE PAY – LAYOFF
Severance pay shall be one (1) week of compensation at six (6) months employment, two (2) weeks compensation at eighteen (18) months, three (3) weeks compensation at thirty (30) months employment, and four (4) weeks compensation at forty-two (42) months or more of employment.

XVII. JURY DUTY

1. An employee of the City who is requested to serve on jury duty shall notify his/her supervisor who shall in turn notify his/her department head.

2. While serving on jury duty, an employee shall receive his/her regular salary from the City. The employee shall remit to the City all compensation received as a result of serving on jury duty, except mileage reimbursement.

3. Jury duty limit will be 72 paid hours per fiscal year. An employee must submit documentation of court attendance. Jury duty will be paid for regularly scheduled work days up to the maximum of 72 paid hours per year. Documentation must be attached to corresponding time sheet for payment.

XV. LONG TERM DISABILITY INSURANCE
The City of Norco offers an optional Long-Term Disability plan at the employee’s expense.

Resolution No. 2022-38 – Annual Salaries and Benefits for Mid-Management, Professional and Confidential Personnel

June 15, 2022
XVI. DEFERRED COMPENSATION
The City of Norco offers several deferred compensation plans. Any City full time employee may elect to participate. The plans provide employees the ability to defer current income from state and federal taxes to provide future payments upon death, disability retirement or separation from the City.

Employees may defer a minimum of $10 per payroll period up to a maximum that is determined by Internal Revenue Service Code 457(k).

The provisions of deferred compensation are subject to change in accordance with Internal Revenue Code Section 457(k).

XVII. STATE DISABILITY INSURANCE
Employees of the City are covered under State Disability Insurance. The State Disability Insurance (SDI) shall provide benefits to employees consistent with state laws, and shall be paid per state law.

An employee may request to supplement his/her SDI with his/her available sick leave or vacation time to maintain a regular salary while receiving disability benefits.

XVIII. INJURY ON DUTY – WORKERS COMPENSATION
The City’s Worker’s Compensation Insurance Program shall provide compensation to employees sustaining injury or illness at work consistent with state workers compensation laws.

XXI. EMPLOYEE ON LEAVE COMPENSATION
An employee on leave without pay, excluding FMLA, CFRA, Military and Disability, shall receive no compensation, including pay for holidays, and shall accumulate no vacation or sick leave while on such leave but shall continue to receive the benefits of continuous service and insurance coverage. The employee’s department head shall approve all leaves without pay. The City shall use any accrued sick or vacation accrual for payment of any elected benefit premiums.

Resolution No. 2022-38 – Annual Salaries and Benefits for Mid-Management, Professional and Confidential Personnel

June 15, 2022
PASSED AND ADOPTED by the City Council of the City of Norco, California, at a regular meeting held on June 15, 2022.
__________________________
Greg Newton, Mayor
City of Norco, California
ATTEST:
_________________________
Dana Roa, CMC, City Clerk
City of Norco, California
I, DANA ROA, CMC, City Clerk of the City of Norco, California, do hereby certify that the foregoing Resolution was introduced and adopted by the City Council of the City of Norco, California, at a regular meeting held on June 15, 2022 by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Norco, California, on June 15, 2022.
_________________________
Dana Roa, CMC, City Clerk
City of Norco, California

Classification/Position Title
Salary
Range
No.

Annual
Bottom
Annual
Top
Monthly
Bottom
Monthly
Top
Hourly
Bottom
Hourly
Top
Accountant 43A $ 66,725 $ 81,104 $ 5,560 $ 6,759 $ 35.6435 $ 43.3249 Accounting Manager 72 $ 85,019 $ 103,341 $ 7,085 $ 8,612 $ 45.4163 $ 55.2035 Administrative Analyst 35 $ 49,911 $ 60,668 $ 4,159 $ 5,056 $ 26.6621 $ 32.4082 Animal Control Supervisor 43 $ 54,712 $ 66,504 $ 4,559 $ 5,542 $ 29.2266 $ 35.5256 Animal Control/ Equestrian Superintendent 60 $ 74,364 $ 90,388 $ 6,197 $ 7,532 $ 39.7244 $ 48.2841 Associate Civil Engineer 55 $ 73,025 $ 88,761 $ 6,085 $ 7,397 $ 39.0088 $ 47.4153 Communications Manager 43A $ 66,725 $ 81,104 $ 5,560 $ 6,759 $ 35.6435 $ 43.3249 Deputy City Clerk 41 $ 52,552 $ 63,879 $ 4,379 $ 5,323 $ 28.0727 $ 34.1233 Deputy Director of Public Works/ Deputy City Engineer 76A $ 120,027 $ 145,895 $ 10,002 $ 12,158 $ 64.1169 $ 77.9352 Executive Secretary 35 $ 49,911 $ 60,668 $ 4,159 $ 5,056 $ 26.6621 $ 32.4082 Human Resources Manager 72 $ 85,019 $ 103,341 $ 7,085 $ 8,612 $ 45.4163 $ 55.2035 Information Technology Manager* 72 $ 85,019 $ 103,341 $ 7,085 $ 8,612 $ 45.4163 $ 55.2035 Management Analyst 35 $ 49,911 $ 60,668 $ 4,159 $ 5,056 $ 26.6621 $ 32.4082 Parks and Public Building Maintenance Superintendent 60 $ 74,364 $ 90,388 $ 6,197 $ 7,532 $ 39.7244 $ 48.2841 Parks and Public Building Maintenance Supervisor 43 $ 54,712 $ 66,504 $ 4,559 $ 5,542 $ 29.2266 $ 35.5256 Public Works Superintendent 70C $ 86,854 $ 105,572 $ 7,238 $ 8,798 $ 46.3964 $ 56.3950 Public Works Supervisor 55 $ 73,025 $ 88,761 $ 6,085 $ 7,397 $ 39.0088 $ 47.4153 Recreation & Community Services Superintendent 60 $ 74,364 $ 90,388 $ 6,197 $ 7,532 $ 39.7244 $ 48.2841 Recreation & Community Services Supervisor 43 $ 54,712 $ 66,504 $ 4,559 $ 5,542 $ 29.2266 $ 35.5256 Senior Accountant 43CD $ 72,494 $ 88,116 $ 6,041 $ 7,343 $ 38.7255 $ 47.0705 Senior Civil Engineer 70C $ 86,854 $ 105,572 $ 7,238 $ 8,798 $ 46.3964 $ 56.3950 Senior Planner 65 $ 76,988 $ 93,581 $ 6,416 $ 7,798 $ 41.1262 $ 49.9898 *New classification (reclass from IT Administrator) approved by Council 01/05/2022 Resolution#2022-01

CITY OF NORCO

MIDDLE MANAGEMENT, PROFESSIONAL & CONFIDENTIAL

CLASSIFICATIONS & SALARY RANGES
EFFECTIVE 07/01/2021

Classification/Position Title
Salary
Range
No.

Annual
Bottom
Annual
Top
Monthly
Bottom
Monthly
Top
Hourly
Bottom
Hourly
Top
Accountant 43A $ 72,063 $ 87,593 $ 6,005 $ 7,299 $ 38.4950 $ 46.7909 Accounting Manager 72 $ 91,821 $ 111,608 $ 7,652 $ 9,301 $ 49.0496 $ 59.6198 Administrative Analyst 35 $ 53,904 $ 65,522 $ 4,492 $ 5,460 $ 28.7950 $ 35.0009 Animal Control Supervisor 43 $ 59,089 $ 71,824 $ 4,924 $ 5,985 $ 31.5647 $ 38.3677 Animal Control/ Equestrian Superintendent 60 $ 80,313 $ 97,619 $ 6,693 $ 8,135 $ 42.9024 $ 52.1469 Associate Civil Engineer 55 $ 78,866 $ 95,862 $ 6,572 $ 7,989 $ 42.1295 $ 51.2085 Building Official 73A $ 103,777 $ 126,141 $ 8,648 $ 10,512 $ 55.4364 $ 67.3833 Business Systems Analyst 43 $ 59,089 $ 71,824 $ 4,924 $ 5,985 $ 31.5647 $ 38.3677 Communications Manager 43A $ 72,063 $ 87,593 $ 6,005 $ 7,299 $ 38.4950 $ 46.7909 Customer Service Supervisor 43 $ 59,089 $ 71,824 $ 4,924 $ 5,985 $ 31.5647 $ 38.3677 Deputy City Clerk 41 $ 56,756 $ 68,989 $ 4,730 $ 5,749 $ 30.3185 $ 36.8531 Deputy Director of Public Works/ Deputy City Engineer 76A $ 129,629 $ 157,566 $ 10,802 $ 13,131 $ 69.2462 $ 84.1700 Executive Secretary 35 $ 53,904 $ 65,522 $ 4,492 $ 5,460 $ 28.7950 $ 35.0009 Facilities Maintenance Superintendent 60 $ 80,313 $ 97,619 $ 6,693 $ 8,135 $ 42.9024 $ 52.1469 Human Resources Manager 72 $ 91,821 $ 111,608 $ 7,652 $ 9,301 $ 49.0496 $ 59.6198 Information Technology Manager 72 $ 91,821 $ 111,608 $ 7,652 $ 9,301 $ 49.0496 $ 59.6198 Management Analyst 35 $ 53,904 $ 65,522 $ 4,492 $ 5,460 $ 28.7950 $ 35.0009 Parks and Public Building Maintenance Superintendent 60 $ 80,313 $ 97,619 $ 6,693 $ 8,135 $ 42.9024 $ 52.1469 Parks and Public Building Maintenance Supervisor 43 $ 59,089 $ 71,824 $ 4,924 $ 5,985 $ 31.5647 $ 38.3677 Public Works Superintendent 70C $ 93,802 $ 114,017 $ 7,817 $ 9,501 $ 50.1081 $ 60.9066 Public Works Supervisor 55 $ 78,866 $ 95,862 $ 6,572 $ 7,989 $ 42.1295 $ 51.2085 Community Services Superintendent 60 $ 80,313 $ 97,619 $ 6,693 $ 8,135 $ 42.9024 $ 52.1469 Community Services Supervisor 43 $ 59,089 $ 71,824 $ 4,924 $ 5,985 $ 31.5647 $ 38.3677 Senior Accountant 43CD $ 78,294 $ 95,165 $ 6,524 $ 7,930 $ 41.8235 $ 50.8361 Senior Civil Engineer 70C $ 93,802 $ 114,017 $ 7,817 $ 9,501 $ 50.1081 $ 60.9066 Senior Planner 65 $ 83,147 $ 101,067 $ 6,929 $ 8,422 $ 44.4163 $ 53.9889

CITY OF NORCO

MIDDLE MANAGEMENT, PROFESSIONAL & CONFIDENTIAL

CLASSIFICATIONS & SALARY RANGES
EFFECTIVE 07/01/2022

FLSA Exemption Status: Exempt
Group: Mid-Management/Confidential/Unrepresented
Adopted: 06/15/2022
Revised: 00/00/00

BUILDING OFFICIAL
DEFINITION:

Under administrative direction, to manage, supervise and coordinate the activities and operations of the Building Safety Division including inspection of building construction activities, issuance of building permits, and also oversees the Code Enforcement Division; to coordinate assigned activities with other divisions, departments and outside agencies; and to provide highly responsible and complex administrative support to the Director of Planning.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledges, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

TYPICAL DUTIES & RESPONSIBILITIES:

1. Plans, manages, and oversees the daily functions, operations, and activities of the Building & Safety and Code Enforcement Divisions, including building construction activities, plans examination, permit processing, and investigation of code violations.

2. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures.

3. Reviews permit applications and check plans for conformance with appropriate codes and regulations; collect fees, issues permits and perform related work; resolve conflicts with developers; prepares enforcement correspondence as necessary; maintains a record of and prepare reports on building activity;

4. Develops and standardizes procedures and methods to improve the efficiency and effectiveness of building inspection, plans examination, and permit processing services and activities; assesses and monitors workload and administrative and support systems; identifies opportunities for improvement and recommends to the Director.

5. Conducts field investigations and inspections as necessary; confers with owners, architects and engineers on design and construction plans; ensures that all structures inspected adhere to housing, zoning, mechanical, electrical, plumbing, energy and mobile home codes and standards; may assist Fire department inspection staff as necessary; prepares case files for prosecution; testifies in court; prepares and records notices on properties.

6. Prepares new codes and ordinances for adoption by the City Council.

7. Oversees and participates in the development and administration of the division's annual budget; participates in the forecast of funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements adjustments.

8. Serves as the liaison for the Building Safety division with other departments and outside agencies; negotiates and resolves sensitive and controversial issues.

9. Attends meetings of a variety of boards, commissions and committees; prepares and presents staff reports and other necessary correspondence.

CITY OF NORCO
Building Official
(Continued)

10. Provides responsible staff assistance to the Director of Planning.

11. Conducts a variety of organizational studies, investigations and operational studies; recommends modifications to building inspection programs, policies and procedures as appropriate.

12. Attends and participates in professional group meetings; stays current on new trends and innovations in the field of building inspection and code enforcement.

13. Researches and implements new technologies to improve customer service, including hardware and software systems.

14. Performs related duties and responsibilities as required.

15. Verifies consultant invoices for accuracy; verifies and prepares plan check and permit fees.

16. Performs other related duties as assigned
SUPERVISION RECEIVED Director of Planning
SUPERVISION EXERCISED Division’s professional and technical staff CONTACTS AND RELATIONSHIP:

This position has the majority of its interaction with the public, community service groups, vendors, and with other City employees.

QUALIFICATION GUIDELINES:

The knowledge and abilities which are required to perform the duties and responsibilities of this class are as follows:

DESIRABLE QUALIFICATIONS:

Experience:
• Five years of increasingly responsible experience in building inspection including two years at a supervisory level.

Education:
• Bachelor's degree with major course work in public administration, business administration, engineering, architecture, or a related field.

Licenses and Certifications:
• Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.
• ICC Certification as a Building Plans Examiner and Building Inspector. • ICC Certification for Building, Mechanical, Electrical, and Plumbing. • ICC certification as a Certified Building Official.

Knowledge of:
• Architectural principles including construction techniques and plan specifications. • Laws, codes and ordinances applicable to building inspection activities and plan checking.
• Building Code interpretation and alternate code compliance methods. • Applicable building codes, ordinances, fire regulations and safety precautions. • Technical aspects of the construction trades including materials and supplies.

CITY OF NORCO
Building Official
(Continued)
• Knowledge of supervising code compliance activities, including monitoring and enforcing a variety of applicable Municipal and California codes and regulations related to land use matters, building, housing, property maintenance, abandoned vehicle abatement, noise abatement, and other matters related to public health and safety. • Principles and practices of research and report preparation. • Principles and practices of budget preparation and administration. • Principles of supervision, training and performance evaluation. • Pertinent Federal, State and local laws, codes and regulations. • Emerging technologies for code enforcement and building division administration. • Modern office procedures, methods, and equipment including computers and supporting software applications.
• Appropriate safety precautions and procedures within the area of assignment.

Ability to:
• Oversee and participate in the management of a comprehensive building inspection program. • Select, train, supervise, and evaluate assigned staff. • Direct work of lower level staff.
• Participate in the development and administration of division goals, objectives and procedures. • Interpret and apply Federal, State, and local polices, laws and regulations. • Review and correct building plans as part of plan check process. • Issue building permits and inspection construction for compliance. • Prepare and administer program budgets.
• Respond to requests and inquiries from the general public. • Prepare clear and concise investigative reports.
• Analyze problems, identify alternative solutions, and implement recommendations. • Operate office equipment including computers and supporting word processing and spreadsheet applications.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course • of work.
• Maintain mental capacity and tact that allows for effective interaction and communications with others.
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities.

Environmental Conditions:

The work environment characteristics described here are representative of those that must be met by employees to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works under typical office conditions with exposure to computer screens, and the noise level is usually quiet. However, up to 25% of the work may be in the field and on construction sites where the employee may be exposed to noise, dust, grease, smoke, fumes, and traffic; and work in inclement weather conditions including heat, cold and rain.

Physical Conditions:

While performing the duties of this job, the employee is regularly required to sit; talk and hear, both in person and by telephone; use hands to finger, handle and feel computers and standard business equipment; reach with hands and arms, and occasionally climb ladders to the top of

CITY OF NORCO
Building Official
(Continued)
buildings. The employee is frequently required to stand and walk and may occasionally lift and carry materials and supplies weighing up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus sufficient to read small print, computer screens and other written materials.

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this job, the employee is regularly required to sit, walk, and stand; talk andhear; use hands to finger, handle, feel, or operate objects, tools or controls; reach with hands and arms; perform repetitive movements of hands or wrists; climb or balance on ladders or stairs; stoop, kneel, and bend at the waist; crouch or crawl; and smell. The employee is frequently required to lift up to 25 pounds unaided.

Specific vision abilities required for this job include close vision, distance vision, use of both eyes, depth perception, color vision, and the ability to adjust focus.

Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; observes and interprets people and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions and multiple concurrent tasks; and interacts with others encountered in the course of work.

FLSA Exemption Status: Exempt
Group: Mid-Management/Confidential/Unrepresented
Adopted: 06/15/2022

BUSINESS SYSTEMS ANALYST
DEFINITION:

Under general supervision, to perform a variety of professional, technical and analytical duties in the areas of systems analysis and testing, system troubleshooting and business policies and procedures review; to assist in the implementation of complex computer systems for various Departments; to provide user support and to assist in additional system module implementation including vendor upgrades; and to perform related duties as assigned.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledges, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

TYPICAL DUTIES & RESPONSIBILITIES:

1. Perform complex system testing, user documentation and implementation of added systems features.

2. Perform system analysis for large and complex projects; test and recommend system solutions.

3. Communicate with, and provide highly responsible support to, system users.

4. Perform procedural audits on business systems of large scope and complexity; identify areas to be considered for improved efficiency.

5. Analyze and troubleshoot complex system problems/solutions.

6. Define and conduct necessary advanced user system training.

7. Prepare and design complex and technical system generated reports.

8. Assess business process requirements by analyzing the structure and flow of the City’s work to identify possible application solutions.

9. Assists in developing and implementing backup policies and procedures.

10. Participates in the development and management of budgets as directed.

11. Manage the installation and testing of new business applications.

12. Assure that business applications and modules are kept current. Manage existing application upgrades and work with IT Manager on new application implementations.

13. For new applications that are introduced to the organization: create, develop, and oversee protocols and procedures for usage.

14. Maintain an application documentation library.

15. Provide technical support related to application software systems and troubleshoot issues as they arise.

16. Create processes and protocols for application acquisition.

CITY OF NORCO
Business Systems Analyst
(Continued)

17. Develop scripts, applications, to enhance, expedite, and automate various tasks; utilize SQL scripting and reporting software such as SQL Reporting Services and Crystal Reports, create ad-hoc queries and reports.

18. Maintain awareness of the latest software enhancements and develop ways that existing applications can be utilized to make the City more efficient.

19. Maintain general knowledge of the City’s server structure as it relates to business applications.

20. Provide emergency and on-call support response to reduce down-time, correct errors, monitor vendor activity, off hours scheduled maintenance or support, and system failures on an as needed basis.

21. Performs other related duties as assigned.

SUPERVISION RECEIVED Information Technology Manager
SUPERVISION EXERCISED May provided technical guidance to lower level IT staff.

CONTACTS AND RELATIONSHIP:

This position has the majority of its interaction with the vendors and with other City employees.

QUALIFICATION GUIDELINES:

The knowledge and abilities which are required to perform the duties and responsibilities of this class are as follows:

DESIRABLE QUALIFICATIONS:

Experience: At least three (3) years of relevant experience of responsible experience in automated system implementation including the areas of customer service, billing, financial analysis and development of policies and procedures.

Education: Equivalent to a Bachelor’s degree from an accredited college or university with major work in information systems, business administration, or closely related field. Up to two years of additional qualifying experience may substitute for the required education.

Licenses and Certifications:

Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Knowledge of:
• Customer information, accounting, work order systems. • Sound business and finance policies and procedures.
• Principles of computer systems and procedures.
• Principles of internal control.
• Modern database applications, including financial, word processing, statistical, • database, graphics and spreadsheets.
• Integrated computer systems.

Ability to:
• Develop and design effective system generated reports. • Prepare detailed analysis of processes and procedures. • Troubleshoot system problems and recommend solutions. • Perform operational analysis of procedures.

CITY OF NORCO
Business Systems Analyst
(Continued)
• Develop procedures and training materials.
• Develop and execute sound functional testing procedures. • Communicate effectively orally and in writing.
• Establish and maintain effective working relationships with those contacted in the • course of work.
• Perform and meet tight deadlines.
• Recommend system and procedural solutions.
• Develop Request for Proposals and evaluate vendor solutions. • Follow City standards and guidelines for Technology.
• Implement "Custom Off The Shelf Solutions" as opposed to in-house development efforts where possible.
• Interpret and apply applicable federal, state and local policies, laws, rules and regulations. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with other City departments and those contacted in the course of work.
• Maintain mental capacity and tact that allows for effective interaction and communications with others.
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities.

Environmental Conditions:

The work environment characteristics described here are representative of those that must be met by employees to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works under typical office conditions with exposure to computer screens, and the noise level is usually quiet. The employee will also be required to perform work in an outdoor environment and group setting; required to drive to various sites within and outside of the City.

Physical Conditions:

Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time. Essential functions may also require maintaining physical condition necessary for walking, standing or driving a vehicle.

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this job, the employee is regularly required to sit, walk, and stand; talk andhear; use hands to finger, handle, feel, or operate objects, tools or controls; reach with hands and arms; perform repetitive movements of hands or wrists; climb or balance on ladders or stairs; stoop, kneel, and bend at the waist; crouch or crawl; and smell. The employee is frequently required to lift up to 25 pounds unaided.

Specific vision abilities required for this job include close vision, distance vision, use of both eyes, depth perception, color vision, and the ability to adjust focus.

Mental Demands

CITY OF NORCO
Business Systems Analyst
(Continued)
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks and projects; and interacts with others encountered in the course of work.

FLSA Exemption Status: Exempt
Group: Mid-Management/Confidential/Unrepresented
Adopted: 06/15/2022
Revised: 00/00/00

CUSTOMER SERVICES SUPERVISOR
DEFINITION:

Under general supervision, participates in the performance of complex customer service related work involving customer contact by telephone, e-mail and in person; oversees and participates in the functions such as utility billing operations, business license, accounts payable, accounts receivable, miscellaneous billing and payroll.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledges, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

TYPICAL DUTIES & RESPONSIBILITIES:

1. Oversees and participates in the functions such as utility billing operations, business license, accounts payable, accounts receivable, miscellaneous billing, and payroll.

2. Recruits, selects, trains, motivates, and evaluates lower-level staff, and part-time staff; provides and coordinates staff training; prepares staff work schedules and assignments; meets with staff to identify and resolve problems; works with employees to correct deficiencies.

3. Participates in the development and implementation of goals, objectives, policies, and priorities for the department; recommends, establishes and administers policies and procedures.

4. Identifies opportunities for improving service delivery methods and procedures; identifies resource needs and reviews with appropriate management staff and implements improvements.

5. Assumes difficult and specialized customer relation situations, involving upset and dissatisfied customers and requiring sensitivity and sound judgment; takes action to resolve complaints where appropriate, including waving delinquency charges and security deposits; receives and responds to correspondence and telephone calls; provides information and handles issues, requests, and complaints.

6. Oversees and performs maintenance on the records of past due accounts; reviews delinquent bill reminders, past due notices, and sets the dates for service shut-off for non-payment; supervises the process of returned items.

7. Oversees cost of service studies and the development and design of utility rates and fees.

8. Implements new rates and fees and ensures customers are billed correctly.

9. Researches, analyzes, and interprets data relating to departmental operations; conducts surveys; prepares related reports, including analysis of findings, alternative solutions, conclusions, and recommendations.

10. Participates in the development and administration of assigned program budget(s) and forecasts funds needed for staffing, equipment, materials, and supplies; monitors and recommends expenditures and adjustments as necessary.

CITY OF NORCO
Customer Service Supervisor
(Continued)

11. Administers or implements one or more department services or programs.

12. Interprets and applies data, policies and procedures, laws, regulations and explains them to the public and other employees; researches and responds to inquiries and citizen complaints regarding departmental operations and programs.

13. Coordinates departmental projects, programs, and studies with other City departments and external agencies and contractors; serves as a departmental liaison.

14. Performs other related duties as assigned.

SUPERVISION RECEIVED Accounting Manager, Director of Finance, and other management personnel.

SUPERVISION EXERCISED Technical and/or administrative support staff.

CONTACTS AND RELATIONSHIP:

This position has the majority of its interaction with the public, community service groups, vendors, and other City employees.

QUALIFICATION GUIDELINES:

The knowledge and abilities which are required to perform the duties and responsibilities of this class are as follows:

DESIRABLE QUALIFICATIONS:

Experience:
• Five (5) years of increasingly responsible administrative experience involving customer service and billing experience. Experience in a municipal setting is highly desirable. • Some lead or supervisory experience is desirable.

Education:
• Education equivalent to the completion of high school supplemented by courses in business practices, business administration, data entry, bookkeeping, or a related field.

Licenses and Certifications:
• Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program.

Knowledge of:
• Customer service practices and customer-oriented etiquette. • Cash, check, and credit card handling techniques.
• Effective collection techniques.
• Principles and procedures of record-keeping, reporting and filing. • Techniques used in customer services practices.
• Research and report writing methods and techniques.
• Project management skills.
• Local government organization and the functions and practices of a municipal finance. • Principles of municipal budget preparation and control. • Principles of supervision, training, and performance evaluation. • Modern office procedures, methods, and equipment including computers and supporting software applications.

CITY OF NORCO
Customer Service Supervisor
(Continued)
• Appropriate safety precautions and procedures within the area of assignment. • Pertinent federal, state, and local laws, codes, and regulations.

Ability to:
• Maintain complex records and prepare reports from such records. • Make decisions in accordance with regulations and established policies. • Make relatively complex arithmetic calculations rapidly and accurately. • Deal with the public tactfully and courteously.
• Respond to requests, inquiries, or complaints from the general public. • Recruit, select, train, and evaluate lower-level departmental staff. • Supervise, direct, and coordinate the work of lower level staff. • Plan, organize, and prioritize tasks; exercise sound independent judgment within departmental guidelines.
• Follow oral and written instructions.
• Interpret and apply the policies, procedures, laws, and regulations pertaining to assigned programs and functions.
• Participate in the preparation and administration of assigned budget. • Operate office equipment including computers and supporting word processing and spreadsheet applications.
• Prepare clear and concise schedules and reports.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course • of work.
• Maintain mental capacity and tact that allows for effective interaction and communications with others.
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities.

Environmental Conditions:

The work environment characteristics described here are representative of those that must be met by employees to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee works under typical office conditions with exposure to computer screens, and the noise level is usually quiet. The employee will also be required to perform work in an outdoor environment and group setting; required to drive to various sites within and outside of the City.

Physical Conditions:

Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time. Essential functions may also require maintaining physical condition necessary for walking, standing or driving a vehicle. The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CITY OF NORCO
Customer Service Supervisor
(Continued)
Physical Demands
While performing the duties of this job, the employee is regularly required to sit, walk, and stand; talk andhear; use hands to finger, handle, feel, or operate objects, tools or controls; reach with hands and arms; perform repetitive movements of hands or wrists; climb or balance on ladders or stairs; stoop, kneel, and bend at the waist; crouch or crawl; and smell. The employee is frequently required to lift up to 25 pounds unaided. Specific vision abilities required for this job include close vision, distance vision, use of both eyes, depth perception, color vision, and the ability to adjust focus.

Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks and projects; and interacts with others encountered in the course of work.

FLSA Exemption Status: Exempt
Group: Mid-Management/Confidential/Unrepresented
Adopted: 06/15/2022

FACILITIES MAINTENANCE SUPERINTENDENT
DEFINITION:

Under administrative direction of the Director of Facilities and Maintenance, plans, organizes and manages the maintenance of City-owned buildings for the City of Norco.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

TYPICAL DUTIES & RESPONSIBILITIES:

1. Manages, prioritizes and schedules the maintenance and repair of City-owned facilities.

2. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures.

3. Develops and standardizes procedures and methods to improve the efficiency and effectiveness of building maintenance; assesses and monitors workload and administrative and support systems; identifies opportunities for improvement and recommends to the Director.

4. Approves, recommends, and monitors preventive maintenance and repair schedules and quality control procedures. Allocates resources pursuant to established schedules and priorities.

5. Hires, trains, assigns, and evaluates work performance of assigned staff.

6. Conducts inspections of building construction projects for compliance with contract specifications and pertinent regulatory requirements.

7. Oversees and participates in the development and administration of the division's annual budget; participates in the forecast of funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements adjustments.

8. Works closely with the Events Supervisor to make sure events are properly staffed and facilities are properly prepared for events; oversees special event set-up and clean-up.

9. Provides responsible staff assistance to the Director of Facilities and Maintenance.

10. Develops, negotiates and implements maintenance contracts for city buildings; approves requisitions and purchase orders; manages assigned Capital Improvement Projects (CIPs); researches specifications for large purchases to be submitted for bid proposals.

11. Responds to emergencies in the City as required and after hour phone calls from City staff and alarm companies (City issued cell phone).

12. Performs other related duties as assigned.