Agenda, closed session — Norco City Council, June 21, 2023 (part 4 of 7)

Client Name / RFP Name
12 Setting the Gold Standard

PROJECT APPROACH AND MANAGEMENT
Implementation Plan
To ensure the quality of work and the level of service
expected, WCA abides by a well-defined quality control
plan that incorporates the following:
• Certified personnel
• Safety
• Pruning specifications and guidelines
• Sound equipment
• Public relations
• Proper traffic control
• State-of-the-art communication systems
Area Manager: Martin Cortez
ISA Certification #: WE-8689A
TCIA CTSP #3312
ISA Tree Risk Assessment Qualified
The project Area Manager will be the central point of contact and will work cooperatively with Agency staff, local residents and business owners, etc. The Area Manger will provide overall field supervision and crew management.

Daily Management
Daily management will consist of, but not be limited to:
• Email notification complete with location, crew, equipment type, and work description • Supervise crew personnel to insure proper pruning standards are followed in a safe manner • Traffic control setup and maintenance of work zone
• Ensure work area is left free of debris at the end of shift • Maintain record of work completed each day
• Maintain good public relations at all times
• Provide immediate notification to Agency Inspector upon damage of personal property including a plan for corrective measures to take place within 48 hours Weekly Management
• Weekly management will consist of, but is not limited to:
• Weekly inspection of work completed
• Meet with the Agency to review work schedule and progress • Insure standards of pruning are performed in accordance with Agency specifications • Maintain open communication
Special shifts including
weekends and evenings
can be arranged in
accordance with the
Agency’s specifications.

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Client Name / RFP Name
13 Setting the Gold Standard
Public Notification
Upon Agency staff approval, WCA will post a door hanger notice prior to commencement of grid pruning (within 24-48 hours). After tree plantings, door hangers will be provided to residents instructing them on the proper care for their newly planted tree. For more comprehensive outreach we can also submit a press release for special projects or routine maintenance. The Agency may modify the procedures and materials to which we notify residents.

Communication Systems
Our use of modern and reliable communication systems affect our daily job performance by increasing our efficiency. Management and Field Personnel utilize smart phones as both navigational and communication devices in the field. Smart phones have proven to be a convenient method to input data as related to tree inventories, daily work records, timesheets, photos, and billing information; eliminating the need to handwrite data and improving customer service by minimizing response time.

Permits and Licensing
WCA will procure a City Business License as necessary, and any “no-fee” permits prior to commencement of work. Permits (i.e., encroachment, traffic control, etc.) requiring fees will be charged back to the Agency.

Right-of-Way
All work will be performed in the public right-of-way. Employees will not utilize private property for eating, breaks or any other reason or use water or electricity from such property without prior written permission of owner.

Cooperation and Collateral Work
WCA will give right to operate within the project to the Agency workers and/other contractors, utility companies, street sweepers, and others as needed in a cooperative effort to minimize interference in daily operations.

Project Site Maintenance
Work site will be left free of debris at the end of each workday. We will not discharge smoke, dust, or any other air containments in quantities that violate the regulations of any legally constituted authority.

Scheduling of Work
The Area Manager is responsible for scheduling work which shall conform to the Agency’s schedule of performance. We recommend equal distribution of work throughout the course of the fiscal year. Notifications will be provided to residents prior to the start of pruning operations in said area. All work will be performed in a cooperative manner as to cause the least amount of interference or inconvenience.

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Client Name / RFP Name
14 Setting the Gold Standard
Workflow Timelines
GRID PRUNING FLOWCHART (Within 30-day Completion)
REMOVAL FLOWCHART (Within 15-day Completion)
PLANTING FLOWCHART (Within 15-day Completion)
EMERGENCY FLOWCHART (Within 1-3 hour Response / 24-hour Completion)

PLANT HEALTH CARE FLOWCHART

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Client Name / RFP Name
15 Setting the Gold Standard

CLIENT REFERENCES
West Coast Arborists understands the challenge that many cities face to reduce the cost of tree maintenance services, while increasing the level of performance. Utilizing our services as a valuable, cost-effective resource, cities are able to provide better services to their community.

These contracts cover a range of services from providing emergency response to maintaining the Agency’s entire urban forest.

CITY OF ONTARIO SINCE 1998
The City of Ontario and WCA have been working together on the City’s urban forest since 1998.

Requested work under this contract includes grid pruning, palm pruning, tree and stump removal, tree planting, a GPS tree inventory and other arborist services including report writing and plant health care for pests and more.

Contact: Phillip Marino, Parks & Maintenance Supervisor 303 E. B Street, Ontario, CA 91764 ~ (909) 229-6557 ~ [email protected] ANNUAL BUDGET: $2,600,000
CITY OF CORONA SINCE 2006
The City of Corona and WCA have been working together on the City’s urban forest since 2006.

City crews maintain the landscape maintenance districts. The City has initiated a removal project where dead, diseased, and dying trees are being phased out. In turn, the City has been planting over 100 trees annually.

Contact: Moses Cortez, Parks & Landscape Supervisor
755 Public Safety Way, Corona, CA 92880 ~ (951) 817-5728 ~ [email protected] ANNUAL BUDGET: $3,000,000
CITY OF FONTANA SINCE 1994
WCA has serviced the City of Fontana for over 25 years. In addition to maintaining the City’s street & park trees, we provided a GPS tree inventory using ArborAccess. The inventory allows them to budget and properly plan the maintenance of their urban forest. With a tree population of over 60,000 trees, the City utilizes a grid pruning cycle.

Contact: Chuck Hays, Public Services Director
16489 Orange Way, Fontana, CA 92335 ~ (909) 350-6530 ~ [email protected] ANNUAL BUDGET: $1,300,000
CITY OF REDLANDS SINCE 2004
WCA provides complete urban forestry management for more than 38,000 trees, including tree pruning, removals, planting and emergency services. We also provide inventory updates to the City’s own inventory database.

Contact: Erick Reeves, Parks Division Coordinator
1270 W. Park Ave. #J, Redlands, CA 92373 ~ (909) 798-7853 ~ [email protected] ANNUAL BUDGET: $200,000
CITY OF LAKE ELSINORE SINCE 2004
WCA provides the City of Lake Elsinore with citywide tree maintenance services. This work includes maintaining the City’s grid pruning cycle, service request pruning, tree and stump removals, tree planting, GPS tree inventory updates and emergency response.

Contact: Chris Erickson, Public Works Supervisor
521 N. Langstaff St., Lake Elsinore, CA 92530 ~ (951) 674-5170 ~ [email protected] ANNUAL BUDGET: $212,000

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Client Name / RFP Name
16 Setting the Gold Standard

TEAM MEMBER RESUMES
Meet the Team: Project Team
NICK ALAGO Regional Manager/V.P.

Mr. Alago has been with WCA since 1999. He has nearly 35 years’ experience in the arboriculture field. He started with WCA as a Foreman and was continuously promoted reaching the status of Area Manager. For over 10 years, he excelled as an Area Manager for the Inland Empire and was promoted in 2020 to Regional Manager. As a Regional Manager for the Los Angeles and Inland Empire areas, he oversees the operations and provides support to the Area Managers. His extensive knowledge of the urban forest is a columniation of experience and continued education as well as certification that is offered in the industry.
• ISA Certified Arborst #WE-4396 AU
• TCIA Certified Treecare Safety Professional (CTSP) #250 • ISA Tree Risk Assessment Qualified
• TLC Wildlife Aware Certified
MARTIN CORTEZ Area Manager
Mr. Cortez has been with WCA since 2006. Martin has worked as a groundman and trimmer. In time, his efforts were recognized as he is experienced a number of promotions: from Crew Leader to Foreman to Supervisor to now being the Area Manager of Riverside County and beyond. Today, Martin is responsible for field operations and management of crews. He is also involved in scheduling, evaluation, and production of street tree maintenance. He currently manages contracts for all of Riverside County customers.
• ISA Certified Arborist #WE-8539 AUT
• ISA Tree Risk Assessment Qualified
• TCIA Certified Treecare Safety Professional (CTSP) #2958 MARCO PADILLA Project Supervisor
As Site Supervisor, Marco is a full-time employee and speaks fluent English. Marcol started his career with WCA in 2003, working his way up from groundman to Foreman and Supervisor. He is responsible for reviewing the day’s activities, assisting the Area Manager in scheduling, and ensuring proper safety procedures are being followed. As Supervisor, he will communicate with City officials and other interested parties on a daily basis. Report and resolve malfunctions, damage, or industrial injury. He also assists in employee training programs, maintaining records, and filing daily reports and receipts.
• ISA Certified Arborist/Tree Worker Climber #WE-0818AT • TCIA Certified Treecare Safety Professional (CTSP) #575 • ATSSA Traffic Control Technician #459650

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17 Setting the Gold Standard
LEONEL CORTEZ Project Supervisor
As Site Supervisor, Leo is a full-time employee and speaks fluent English. Leo started his career with WCA in 2002 as a groundsman and has an extensive knowledge of arboriculture and tree maintenance for municipalities. He is responsible for reviewing the day’s activities, assisting the Area Manager in scheduling, and ensuring proper safety procedures are being followed. As Supervisor, he will communicate with City officials and other interested parties on a daily basis. Report and resolve malfunctions, damage, or industrial injury. He also assists in employee training programs, maintaining records, and filing daily reports and receipts. • ISA Certified Arborist/Tree Worker Climber #WE-8625AT • TCIA Certified Treecare Safety Professional (CTSP) #3891& TCIA EHAP Certified • TLC Wildlife Aware
Meet the Team: Support Staff
REINA GODOY Customer Service Rep. (CSR)
Reina joined WCA in 2017 and has since been providing customer service to the Riverside region and is the office manager for our office in Grand Terrace. As the CSR (Customer Service Representative), Reina is responsible for providing support to the Area Manager, Site Supervisors and crew. She is to act as a liaison between the company and it’s clients as well as the general public.

Reina is responsible for responding to customer service inquires and facilitating contracting functions, such as: mapping, underground service alert, data entry, field book preparation, list preparation, etc.

ANDREW PINEDA GIS Manager
Andrew Pineda has been with WCA since 2018. As WCA’s GIS Analyst, he works on a wide range of projects including tree inventories scope and collection, iTree analysis, tree canopy assessments, tree planting prioritization, ArborAccess training, grant funded tree planting projects, and much more. He was worked with tree inventories of all sizes from small campus inventories with less than 5,000 trees to large California cities with over 140,000 trees. He has in-depth knowledge and understanding of tree inventories, urban forestry best practices, and spatial data. He has also participated in the conversion of tree inventories and the newest version of ESRI ArcGIS. • ISA Certified Arborist #WE-12738A
• M.S. Geographic Information Science (GIS), CSU Long Beach • B.A. Environmental Sciense, Boston University

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PRE-JOB BRIEFING

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CREW EVALUATION

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1 Setting the Gold Standard
APPENDIX A: EQUIPMENT & CERTIFICATIONS
Equipment
Our modern fleet undergoes daily inspection prior
to use to ensure efficiency and safety. All
equipment is routinely serviced, painted, and
detailed. All equipment used during the duration of
this project will meet state and federal safety
requirements and have all up-to-date certifications,
as required.

CHP Biennial Inspection of Terminal
Certification
We have successfully been awarded the CHP
Biennial Inspection Award of Recognition. This
inspection has assisted our company in instituting
several safety programs, as well as our Preventative
Maintenance Program utilized by our in-house fleet
department. The inspection reviews our vehicle
maintenance and repair records, our procedural
methods and policies for vehicle maintenance and
operations. This certification ensures that our
vehicles operate safely.

Telematics (GPS)
WCA has partnered with Geo-Tab to provide GPS
units on all vehicles and equipment. This investment has given us and our customers the following benefits:
• Provide faster response times and more efficient routing allowing us to service more customers • Lower operational costs by optimizing our fleet size, reducing labor, overtime, and insurance, and minimizing costly vehicle repairs
• Decrease fuel use by monitoring fleet fuel economy and saving on unnecessary fuel expenditures
• Reduce emissions by helping drivers improve their habits such as speed and idle time, and reducing total miles
driven which will significantly reduce harmful
greenhouse gas emissions
• Improve dispatching with landmarks and driving
directions, GPS units helps us to better dispatch so that we can service more customers, faster
• Recover stolen vehicles reducing liability costs which can be passed on to customers

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2 Setting the Gold Standard
Type Make/Model Description VIN
Aerial Tower 2012 FORD F650 TECO W/65' 3FRNF6HP4CV246833 Aerial Tower 2019 FORD F750 / TEREX - XT PRO 60 1FDNF7AY7KDF03761 Aerial Tower 2019 FORD F550 / TEREX LT 40 1FDUF5GY4KDA04858 Aerial Tower 2002 GMC C7500/COMBO HI-RANGER XT5 1GDL7H1E52J507471 Aerial Tower 2018 FORD W/HI-RANGER
5FB-52 F750 w/ HIRANGER 1FDPF7AY4GDA02388
Aerial Tower 2017 FORD F750W/TEREX XTPRO 60-70 1FDPF7AY0HDB07057 Aerial Tower 2008 FORD F550 W/HI-RANGER TL38P 1FDAF57R18ED97801 Aerial Tower 2019 FORD F750 /TEREX XT PRO 56 COMBO 1FDNF7AY3KDF02753 Aerial Tower (90') 2017 FORD F750 W/1090i BOOM 1FDPF7AY3HDB05996 Aerial Tower (90’) 2019 FORD F750 W/1090i BOOM 1FDPF7AY4KDF08781 Arrowboard 2013 WANCO SOLAR ARROW BOARD
Arrowboard 2018 WANCO ARROW BOARD 5F11S1011J1004467
Arrowboard 2015 WANCO WTSP55-LSAC ARROW BOARD 5F11S1015F1004804 Chipper 2018 VERMEER BC1500 BRUSH CHIPPER (GAS) 1VR2181V3K1009416 Chipper 2013 VERMEER BC1000-49 1VRY11199D1020041
Chipper 2013 VERMEER BC1000-49 1VRY11195D1020036
Chipper 2011 VERMEER BC1000-49 BRUSH CHIPPER 1VRY11193B1016399 Chipper 2013 VERMEER BC1000-49 1VRY11198D1018961
Chipper 2011 VERMEER BC1000-49 BRUSH CHIPPER 1VRY11194C1017420 Chipper 2011 VERMEER BC1500 BRUSH CHIPPER 1VR2161V6C1002868 Chipper 2012 VERMEER BC1000-49 BRUSH CHIPPER 1VRY11192C1017593 Chipper 2011 VERMEER BC1000-49 BRUSH CHIPPER 1VRY11196C1017192 Chipper 2018 VERMEER BC1200 BRUSH CHIPPER (GAS) 1VR7141Y0H1003087 Chipper 2018 VERMEER BC1500 BRUSH CHIPPER 1VR2181V3J1009009 Chipper 2016 VERMEER BC1500 BRUSH CHIPPER 1VR2181V7H1008410 Dump Truck 2018 FORD F450 STUMP TRUCK 1FDUF4GY6JED03724 Dump Truck 2019 FORD F750 CHIPPER TRUCK 1FDNF7AY9KDF02725 Dump Truck 2019 FORD F650 CHIPPER TRUCK 1FDNF6AY1KDF11817 Dump Truck 2013 FORD F650 DUMP TRUCK 3FRNF6HP2CV246832
Dump Truck 2018 FORD F750 1FDNF7AY4KDF01787
Dump Truck 2018 FORD F750 1FDNF7AY6KDF01788
Dump Truck 2018 FORD F350 STUMP TRUCK 1FDRF3G68JED01228 Dump Truck 2015 FORD F550 SUPER DUTY 1FDUF5GY5GEA85032
Dump Truck 2015 FORD F650 CHIPPER TRUCK 1FDNF6AY5GDA03034 Dump Truck 2017 FORD F650 CHIPPER TRUCK 1FDNF6AY9HDB05180 Dump Truck 2017 FORD F550 CHIPPER TRUCK 1FDUF5HY3HED72045 Loader 2021 CATERPILLAR 908M WHEEL LOADER CAT0908MVH8804944 Loader 2021 CATERPILLAR 908M WHEEL LOADER CAT0908MAH8805187 Loader 2012 CATERPILLAR 908H2 CAT0908HCJRD00584
Loader 2018 CATERPILLAR 908M WHEEL LOADER CAT0908MHH8803426 Mechanic Truck 2015 CHEVROLET 2500 MECHANIC TRUCK 1GB0CUEG9FZ520128

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3 Setting the Gold Standard
Pickup 2020 DODGE RAM 2500 PICKUP 3C6MR4AJ3LG181253
Pickup 2018 DODGE RAM 1500 SLT PICKUP 3C6JR6ET9JG171138 Pickup 2018 DODGE RAM 2500 3C6LR4AT5JG176971
Pickup 2018 DODGE RAM 1500SLT 3C6JR6ET6JG143345
Pickup 2019 DODGE RAM 1500 PICKUP 3C6JR6ET7KG572169
Pickup 2014 FREIGHTLINER 108-SD 3ALHG5CYXFDGA5076
Pickup 2013 VERMEER BC1000-74 1VRY11197D1019759
Pickup 2014 DODGE RAM 1500 3C6JR6DT9EG280884
Pickup 2015 DODGE RAM 1500 PICKUP 3C6JR6DT2FG626307
Pickup 2018 DODGE RAM 1500 SLT PICKUP 3C6JR6ETXJG304635 Pickup 2019 DODGE RAM 1500 PICKUP 3C6JR6DT8KG522656
Pickup 2019 DODGE RAM 1500 PICKUP 3C6JR6DT3KG522659
Pickup 2020 DODGE RAM 1500 3C6JR6ET0LG210797
Pickup 2016 DODGE RAM 1500 PICKUP 3C6JR6DT8GG245515
Pickup 2021 DODGE RAM 1500 3C6JR6ET3LG210793
Pickup 2015 DODGE RAM 1500 PICKUP 3C6JR6DTXFG651715
Pickup 2016 TOYOTA TACOMA SR5 3TMBZ5DN8GM004631
Pickup 2016 DODGE RAM 1500 PICKUP 3C6JR6DT9GG326233
Pickup 2017 DODGE RAM 1500 3C6JR6DTXHG738291
Pickup 2016 DODGE RAM 1500 PICKUP 3C6JR6DT7GG326246
Pickup 2017 DODGE RAM 1500 PICKUP 3C6JR6ET3JG140015
Pickup 2019 DODGE RAM 1500 PICKUP 3C6JR6ET4KG581847
Roll-Off Truck 2019 FREIGHTLINER 108SD ROLL OFF/PUSHER VALEW 1FVMG5D2XKHKG8662 Roll-Off Truck 2015 FREIGHTLINER 108 SD ROLL OFF 1FVHG5CY5GHHD7903 Roll-Off Truck 2019 FREIGHTLINER 108SD ROLL OFF/PUSHER VALEW 1FVMG5D26KHKG8660 Roll-Off Truck 2018 FREIGHTLINER 108SD ROLL OFF/PUSHER 1FVMG5FE5JHKA6396 Stump Grinder 1997 VERMEER SC252 STUMP GRINDER 1VRN071FXT1001057 Stump Grinder 2018 VERMEER SC802 STUMP CUTTER 1VR2151J1J1003107 Stump Grinder 2018 VERMEER SC802 STUMP CUTTER 1VR2151J4K1003121 Stump Grinder 2005 VERMEER SC802 STUMP GRINDER 1VR2151J661000145 Stump Grinder 2015 VERMEER SC802 STUMP CUTTER 1VR2151J0G1002054 Trailer 1996 VERMEER TRAILER CARRIER FOR G46 1VRN091J2T1000517 Trailer 1990 LEE TRAILER AH76416 2 AXLE TRAILER 4LCAT07S2L1001476

IN-HOUSE FLEET MAINTENANCE
We currently have more than 1,500 pieces of fairly new equipment that enables us to replace equipment immediately should there be any unforeseen mechanical problems. We employ over

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4 Setting the Gold Standard
50 full-time mechanics that perform an in-house fleet maintenance program. This allows our equipment to be in good operating condition necessary for accomplishing the City’s needs. Our mechanics generally work on one particular line of equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time. Equipment is assigned to different crews and if the crew is shared with another contract the equipment will be as well.

PREVENTATIVE MAINTENANCE PROGRAM
All WCA equipment goes through our Preventative Maintenance program. From our solar powered arrow boards, to our Freightliner Roll Off trucks. Our mechanics generally work on one particular line of equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time.

SUSTAINABILITY
Over the last few years, we have invested heavily in new equipment to keep our fleet modern, comply with state requirements, meet demand and reduce our effects on the environment. We understand with a fleet as large as ours that we are responsible for the amount of emissions our vehicles produce and actively make an effort to monitor and reduce our carbon footprint.

Through our ability to
dedicate specific
pieces of equipment for
this project, we believe
it will lead to a
successful program.

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5 Setting the Gold Standard
OSHA Certification of Aerial Equipment

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6 Setting the Gold Standard

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7 Setting the Gold Standard
CHP Commercial Vehicle Inspection Report
Our company has been assigned CHP Carrier Number CA68562 in the California Highway Patrol’s Management Information System of Terminal Evaluation Records (MISTER), which is an automated file pertaining to the motor carriers operating in the State of California. MISTER gives the CHP immediate access to emergency information about our company and enhances the CHP’s capability to monitor the overall safety operations of our company. Certificate below is valid for 4 years: 10/11/22 – 10/11/26.

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Setting the Gold Standard
Quality Control
Feedback
WCA regularly receives and tracks feedback from customers and residents as a means to acknowledge good performance and provide prompt resolution for any negative comments.

Every month, a summary of the feedback is then reviewed by the management team.

Customer Service Department
As we work with, or near, the public,
we are mindful that we will most likely
be the first person the public contacts.

We have a full-time Customer Service
Department with each Customer
Service Representative (CSR) trained
in addressing concerned residents
and bystanders.

Complaints & Damage
Resolution
Should there be any property
damage, we adhere to specific
procedures to resolve the problem.

The Foreman on the job site will notify
the resident and the Inspector immediately.

If the resident is not at home, then we will leave a WCA card with instructions to call our Claims Coordinator in our corporate office. The ultimate goal at each work site is to leave the property in the same condition as before we entered it. We will notify the Agency Representative immediately upon damage of private property including plans for corrective measures to take place within 48 hours.

Any activities found by the Agency to be unacceptable will be rectified immediately. All other complaints will be abated or resolved within twenty-four (24) hours of the occurrence. We have teams specifically assigned for handling damage to properties, both private and public. Through our communication system, we have the ability to dispatch either of these teams and have them respond immediately to the site for proper repair.

We pride ourselves on professional workmanship to avoid these types of incidents, however, should one occur, we take all appropriate measures to resolve the matter in a timely and efficient manner.

Protection of Public and Private Property
WCA will provide all safety measures necessary to protect the public and worker within the work area. We will maintain good public relations at all times. The work will be conducted in a manner which will cause the least disturbance.

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Setting the Gold Standard
Safety & Training
Safety Program
Safety standards are top priority at West Coast Arborists, Inc. Our line of work demands that all work is performed in a manner that provides the maximum safety to the general public as well as our employees. Our crews are instructed to follow the safety standards of ANSI Z133.1 as well as Cal-OSHA requirements. We have one of the most extensive safety training programs in the industry. We provide our employees with state-of -the-art training tools and instructional sessions company wide. Our insurance carriers and Cal-OSHA have recognized us repeatedly for outstanding safety training efforts.

We have a full time Safety & Training Manager, Dane Jensen, that is professionally trained in the field of horticulture. As WCA’s Training Manager, Dane is responsible for staying up-to-date on all tree-related industry standards as related to safety and the wellness of our employees and the public in which we serve. Training materials are regularly reviewed and updated to ensure WCA employees receive the proper education, instruction and hands on experience needed to perform their day to day activities safely and efficiently. Training topics include a full-circle from proper pruning techniques, arboriculture, to customer service and everything in between. • ISA Certified Utility & Municipal Arborist #WE-12014A • ISA Skills Test Evaluator—TW Climber
• TCIA Certified Treecare Safety Professional #3303
• ISA Tree Risk Assessment Qualification #E4068
• American Heart Association BLS and First Aid Instructor Public Convenience and Safety
WCA will comply with any and all local sound control and noise level rules, regulations, and ordinances which apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the Agency (excluding emergency services).

Our line of work demands
that all work is performed
in a manner that provides
the maximum safety to the
general public as well as
our employees.

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Setting the Gold Standard
Employee Training Program
West Coast Arborists, Inc. provides an extensive in-house training curriculum for all employees to broaden their knowledge of the arboriculture field of study. Included in this training are the ISA standards, both Treeworker and Arborist study programs, and a variety of Tree Care Industry Association home study programs. We also offer training courses to our staff in areas of customer service satisfaction, maintaining professional conduct, and Qualified Line Clearance Trimmer Training.

Traffic Control
Traffic control procedures will be set-up in accordance with the Work Area Traffic Control Handbook (WATCH) and State of California Manual of Traffic Controls as well as the Agency Traffic and Safety Operating Rules. WCA will make adequate provisions to insure the normal flow of traffic over the public streets and park roads. Every effort will be made to keep commercial driveways and passageways open to the public during business hours. High visibility arrowboard(s) will be used when needed. Prior to use, the Agency will approve traffic safety equipment and devices. Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker will serve to coordinate safe operations on the ground at all times when work operations are in progress.

Our Training and Safety team members are tasked with
completing field evaluations of crews and members are onsite to coach and train employees on safe practices.

Employees receive performance evaluations at 90 days, 6 months, then annually (or as-needed) after their first year. All employees are provided copies of WCA’s Injury & Illness Prevention Program.

WCA is dedicated to
health and safety for
trees, employees, and
the community.

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City of Norco
Proposed Rates for Tree Maintenance Services
FY23-24 FY24-25 FY25-26 FY26-27 FY27-28
Unit Proposed Unit Unit Unit Unit
Item Description Measure Rates Rates Rates Rates Rates
1 Grid Tree Pruning Each 75.00 $ 75.00 $ 80.00 $ 85.00 $ 90.00 $ 2 Clearance Tree Pruning Each 65.00 $ 65.00 $ 67.00 $ 69.00 $ 71.00 $ 3 Service Request Tree Pruning 0-12" DBH Each 75.00 $ 75.00 $ 80.00 $ 85.00 $ 90.00 $ 4 Service Request Tree Pruning 13-24" DBH Each 125.00 $ 125.00 $ 132.00 $ 140.00 $ 150.00 $ 5 Service Request Tree Pruning 25-36" DBH Each 225.00 $ 225.00 $ 235.00 $ 245.00 $ 255.00 $ 6 Service Request Tree Pruning 37" & over DBH Each 275.00 $ 275.00 $ 285.00 $ 295.00 $ 300.00 $ 8 Coco/King Palm Pruning Each $ 70.00 $ 72.00 70.00 $ 74.00 $ 76.00 $ 9 Washingtonia Robusta Pruning Each $ 80.00 $ 80.00 80.00 $ 85.00 $ 90.00 $ 10 Date Palm Pruning Each $ 275.00 $ 283.00 275.00 $ 290.00 $ 298.00 $ 11 Palm Tree Skinning Linear Foot $ 34.00 $ 35.00 34.00 $ 36.00 $ 37.00 $ At the direction of CITY, pruning will be done per pre-designed districts along street segments, grids, or prune routes on a set cycle to include trees of various sizes. Pruning consists of tree canopy raising over roadways, sidewalks, and in park locations; work to include selective tree thinning, crown cleaning and structurally pruning the tree canopy; and for immature trees, restaking and/or retying, as needed. In addition pruning includes removing dead, broken, damaged, loose, diseased or insect infested limbs, branches, and stubs. Small limbs, including suckers and waterspouts shall be cut close to the trunk or branch from which they arise. At a minimum, tree shall be pruned to provide a minimum clearance of fourteen (14) feet over the roadway and seven (7) feet over walkways. Trees shall be pruned to remove any obstruction around traffic control devices, traffic signs, and streetlights. Pruning shall be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards. At the direction of CITY, pruning will be done per pre-designed districts along street segments, grids, or prune routes on a set cycle to include trees of various sizes. Pruning consists of tree canopy raising over roadways, sidewalks, and in park locations. At a minimum, tree shall be pruned to provide a minimum clearance of fourteen (14) feet over the roadway and seven (7) feet over walkways. Trees can be pruned to remove any obstruction around traffic control devises, traffic signs, and streetlights. Pruning shall be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards.At the request of the City, trees will be assigned for pruning outside of their set cycle for various reasons. Pruning may consist of tree canopy raising over roadways, sidewalks, and in park locations; thinning, reducing, restoring and structurally pruning the tree canopy in width and height reduction; and for immature trees, re-staking and/or retying, as needed. In addition pruning includes removing all dead, broken, damaged, loose, diseased or insect infested limbs, branches, and stubs shall be removed. Small limbs, including suckers and waterspouts shall be cut close to the trunk or branch from which they arise. At a minimum, tree shall be pruned to provide a minimum clearance of fourteen (14) feet over the roadway and seven (7) feet over walkways. Trees shall be pruned to remove any obstruction around traffic control devises, traffic signs, and streetlights. Pruning shall be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards. Pruning shall be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards. The trimming shall provide a symmetrical shape and aesthetically pleasing appearance typical of the species.Standard palm tree pruning will fall under this category and will include the removal of dead and declining fronds & seed pods. Excludes skinning.

City of Norco ‐ RFP Tree Maintenance Page 1 of 3 Rate Schedule FY23/24 thru FY27/28

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FY23-24 FY24-25 FY25-26 FY26-27 FY27-28
Unit Proposed Unit Unit Unit Unit
Item Description Measure Rates Rates Rates Rates Rates
12 Tree and Stump Removal (regardless of size) Dia. Inch 48.00 $ 48.00 $ 49.00 $ 50.00 $ 51.00 $ 13 Tree Only Removal (regardless of size) Dia. Inch 30.00 $ 30.00 $ 30.50 $ 31.00 $ 31.50 $ 14 Stump Only Removal (regardless of size) Dia. Inch 18.00 $ 18.00 $ 18.50 $ 19.00 $ 19.50 $ 15 Root Prune trees (typical 10 foot length) Linear Foot 24.00 $ 24.00 $ 25.00 $ 26.00 $ 27.00 $ 16 Plant 15-gallon tree Each 200.00 $ 200.00 $ 206.00 $ 212.00 $ 218.00 $ 17 Plant 15-gallon tree with Root Barrier Each 225.00 $ 225.00 $ 232.00 $ 239.00 $ 246.00 $ 18 Plant 24" box tree Each 400.00 $ 400.00 $ 412.00 $ 424.00 $ 436.00 $ 19 Plant 24" box tree with Root Barrier Each 425.00 $ 425.00 $ 438.00 $ 450.00 $ 462.00 $ 20 Plant 36" box tree Each 1,295.00 $ 1,295.00 $ 1,333.00 $ 1,350.00 $ 1,375.00 $ 21 Tree Watering Day 855.00 $ 855.00 $ 880.65 $ 900.00 $ 918.00 $ 22 Crew Rental Man Hour 95.00 $ 95.00 $ 97.85 $ 100.00 $ 102.00 $ 23 Specialty Equipment (i.e., Crane, 95-ft Aerial Tower) Hour 150.00 $ 150.00 $ 155.00 $ 160.00 $ 165.00 $ 24 Emergency Response (Reg. Business Hours, Mon-Fri) Man Hour 110.00 $ 110.00 $ 113.00 $ 116.00 $ 119.00 $ 25 Emergency Response (Evening, weekend, Holidays) Man Hour 125.00 $ 125.00 $ 128.00 $ 131.00 $ 135.00 $ 26 Certified Arborist Services Hour 170.00 $ 170.00 $ 175.00 $ 180.00 $ 185.00 $ Tree planting includes the tree, stakes, ties, labor and initial watering at time of installation as directed by City staff. Planting lists should be compiled by the Inspector and submitted monthly or as needed. At the direction of the City, watering is performed by a one-man crew with a water truck who will water various tree routes including newly planted trees, landscape median and young trees that are three (3) years old and younger. Watering may also be performed on an as-needed basis.The crew and equipment can be modified to complete any type of miscellaneous tasks including special projects that may consist of extraordinary work as directed by City staff. The use of crew rental may be warranted due to inaccessibility by equipment, in park locations, slope settings, or non-linear tree pruning.On occasion the use of a crane or 95-foot aerial tower is necessary to safely operate the assigned tree operation. These pricesof quipment include the operator.The Contractor shall be required to provide emergency on call response for damaged trees due to storms or other reasons. Emergency calls may occur at any given time. The Contractor will be provided with locations and the work to be done at each location via telephone from a City authorized representative. Emergency work shall begin within 90 minutes of the initial telephone call.On occasion, the City requires tree evaluations including written reports. The Contractor shall provide an hourly rate for a Certified Arborist that can respond to the City’s request(s) for the preparation of detailed arborist reports, tree risk assessment reports tree evaluations and site inspections. Reporting can be generated on as little as one tree to an entire urban forest population and is handled on a case-by-case basis. The rate will be applied should the City request a Certified Arborist on-site.At the direction of City staff, roots shall be pruned adjacent to the edge of the sidewalk, curb and gutter or other improvements. Root pruning cuts shall be performed using root pruning equipment specifically designed for this purpose with cutting teeth sharpened adequately to sever roots in a clean manner. Root pruning cuts adjacent to the sidewalk and curb shall be four (4) inches wide and twelve (12) inches deep and a minimum of five (5) feet in each direction from the centerline of the tree.After CITY determines that a tree requires removal, CITY will prepare a list of trees to be removed, notifies homeowners, and submits lists to Contractor. CITY is responsible for marking trees so that they are easily identifiable by Underground ServiceAlert and the Contractor. Contractor calls Underground Service Alert (USA) and prepares internal work order. Crew removes tree and hauls all debris. Crew grinds stumps to a depth of approximately eighteen (18”) inches. All holes will be backfilled with a combination of native soil and minimal stump grindings and compacted to avoid settlement.

City of Norco ‐ RFP Tree Maintenance Page 2 of 3 Rate Schedule FY23/24 thru FY27/28

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FY23-24 FY24-25 FY25-26 FY26-27 FY27-28
Unit Proposed Unit Unit Unit Unit
Item Description Measure Rates Rates Rates Rates Rates
27 GPS Tree Inventory Tree Site 4.00 $ 4.00 $ 4.50 $ 5.00 $ 5.50 $ 28 Plant Health Care
a. Tree Canopy Spraying from ground level $ 7.00 $ 7.25 7.00 $ 7.50 $ 7.75 $ b. Tree Canopy Spraying from aerial tower $ 7.00 $ 7.25 7.00 $ 7.50 $ 7.75 $ Description: Foliar hydraulic spraying of recommended material.) c. Insecticide or Fungicide Trunk Banding $ 8.00 $ 8.25 8.00 $ 8.50 $ 8.75 $ Description: Trunk spray of recommended material.
d. PGR Trunk Banding $ 7.00 $ 7.25 7.00 $ 7.50 $ 7.75 $ Description: Trunk spray of recommended material to regulate plant growth. e. Insecticide or PGR Soil Application (Cambistat) $ 7.00 $ 7.25 7.00 $ 7.50 $ 7.75 $ Description: Recommended insecticide soil injection or drench material to regulate plant growth. f. Insecticide or Fungicide Soil Application $ 7.00 $ 7.25 7.00 $ 7.50 $ 7.75 $ Description: Soil applied drench of recommended material. g. Soil Injection Fertilization $ 8.00 $ 8.25 8.00 $ 8.50 $ 8.75 $ Description: Soil applied injection of recommended material. h. Soil Drenching Fertilization $ 8.00 $ 8.25 8.00 $ 8.50 $ 8.75 $ Description: Soil application of recommended material.
i. Trunk Injection (Insecticide/Miticide) $ 9.00 $ 9.25 9.00 $ 9.50 $ 9.75 $ Description: Trunk injected recommended material.
j. Trunk Injection (Fungicide) $ 9.00 $ 9.25 9.00 $ 9.50 $ 9.75 $ Description: Trunk injected recommended material.
k. Trunk Injection (Insecticide & Fungicide Combo) $ 10.00 $ 10.25 10.00 $ 10.50 $ 10.75 $ Description: Combination of one-time trunk injection of two recommended materials. l. Avermectin Class Insecticide Injection $ 11.00 $ 11.25 11.00 $ 11.50 $ 11.75 $ Description: Recommended trunk injection of Emamectin benzoate active ingredient.

COOPERATIVE PURCHASE
per diameter inch
per diameter inch
per diameter inch
It is intended that any other public agency (e.g., city, county district, public authority, public agency, municipality, and other political subdivision or public corporation) shall have the option to participate in any award made as a result of this solicitation at the same prices. The City shall incur no financial responsibility in connection with any purchase by another public agency. The public agency shall accept sole responsibility for placing orders and making payments to the vendor. per diameter inch
per diameter inch
per diameter inchper diameter inchper diameter inchper diameter inchper diameter inch At the City’s direction, contractor will provide the City with a Global Positioning System (GPS) tree inventory collected by anISA Certified Arborist including coordinates for all trees in public spaces. This includes, but is not limited to, all publicly owned trees on street rights-of-way, parks, City facilities and open spaces such as medians, greenscapes, etc. The address information contained in inventory should be linked directly to a Geographical Information System (GIS) program, such as ArcView. The inventory collector will identify the trees by their global coordinates of longitude and latitude.

See below
At the direction of the City, the Contractor will provide plant health care services including but not limited to the following:
spraying, injecting, soil drenching as necessary to reduce a potentially harmful pest. This is done to maintain or improve theselected tree’s appearance, vitality, and safety, using the most cost-effective and environmentally sensitive practices and treatments available. Plant Health Care involves routine monitoring and preventive treatments. All pesticide recommendations are to be made by an in-house Pest Control Advisor in accordance with the Department of Pesticide Regulations. per diameter inchper diameter inch
City of Norco ‐ RFP Tree Maintenance Page 3 of 3 Rate Schedule FY23/24 thru FY27/28

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Holder Identifier : 7777777707070700077761616045571110744517136235444307761315572514102071543455377303100771505131276131107327131467015462072553544166220320704330465327773007166337572067230076727242035772000777777707000707007 7777777707070700073525677115456000762011543522013507624101560277533071227223171330140713223735316210107133236353162001071222373530720100712222734307311007132336243073111077756163351765540777777707000707007 Certificate No : 570094282316

CERTIFICATE OF LIABILITY INSURANCE

DATE(MM/DD/YYYY)
06/30/2022
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. PRODUCER Aon Risk Insurance Services West, Inc.

Los Angeles CA Office
707 Wilshire Boulevard
Suite 2600
Los Angeles CA 90017-0460 USA
PHONE
(A/C. No. Ext): E-MAIL ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC # (866) 283-7122
INSURED INSURER A: Navigators Specialty Insurance Company 36056 INSURER B: Starr Indemnity & Liability Company 38318
INSURER C: Starr Specialty Insurance Company 16109
INSURER D:

INSURER E:

INSURER F:

FAX
(A/C. No.): (800) 363-0105
CONTACT NAME: West Coast Arborists, Inc.
2200 E Via Burton
Anaheim CA 92806 USA
COVERAGES CERTIFICATE NUMBER: 570094282316 REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested

POLICY EXP (MM/DD/YYYY) POLICY EFF (MM/DD/YYYY) SUBR WVDINSR LTRADDL

INSD TYPE OF INSURANCE POLICY NUMBER LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR

POLICY LOC
EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE

PRODUCTS - COMP/OP AGG
X
X
X GEN'L AGGREGATE LIMIT APPLIES PER:
$2,000,000
$1,000,000
$5,000
$2,000,000
$4,000,000
$4,000,000
B 1000100141221 07/01/2022 07/01/2023
PRO- JECT OTHER: AUTOMOBILE LIABILITY ANY AUTO

OWNED AUTOS ONLY

SCHEDULED
AUTOS

HIRED AUTOS ONLY NON-OWNED AUTOS ONLY
BODILY INJURY ( Per person) PROPERTY DAMAGE
(Per accident) X
BODILY INJURY (Per accident)
$2,000,000 B 07/01/2022 07/01/2023 COMBINED SINGLE LIMIT (Ea accident)
1000198198221

EXCESS LIAB

X OCCUR CLAIMS-MADE AGGREGATE
EACH OCCURRENCE DED $5,000,000
$5,000,000
07/01/2022 UMBRELLA LIAB A SE22EXCZ059NKIC 07/01/2023

RETENTION
X
E.L. DISEASE-EA EMPLOYEE
E.L. DISEASE-POLICY LIMIT E.L. EACH ACCIDENT $1,000,000 X
OTH
- C 07/01/2022 07/01/2023 PER STATUTE Workers Comp CA
SIR applies per policy terms & conditions
$1,000,000
Y / N
(Mandatory in NH) ANY PROPRIETOR / PARTNER / EXECUTIVE OFFICER/MEMBER EXCLUDED? N / A N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY If yes, describe under DESCRIPTION OF OPERATIONS below $1,000,000 1000004228
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

CERTIFICATE HOLDER CANCELLATION
West Coast Arborists, Inc. AUTHORIZED REPRESENTATIVE 2200 E Via Burton Anaheim CA 92806 USA
ACORD 25 (2016/03)
©1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

Page 609 of 1376 ends

City of Norco
Proposed Rates for Tree Maintenance Services
FY23-24 FY24-25 FY25-26 FY26-27 FY27-28
Unit Proposed Unit Unit Unit Unit
Item Description Measure Rates Rates Rates Rates Rates
1 Grid Tree Pruning Each 75.00 $ 75.00$ 80.00$ 85.00$ $ 90.00 2 Clearance Tree Pruning Each 65.00 $ 65.00$ 67.00$ 69.00$ $ 71.00 3 Service Request Tree Pruning 0-12" DBH Each 75.00 $ 75.00$ 80.00$ 85.00$ $ 90.00 4 Service Request Tree Pruning 13-24" DBH Each 125.00 $ 125.00$ 132.00$ 140.00$ $ 150.00 5 Service Request Tree Pruning 25-36" DBH Each 225.00 $ 225.00$ 235.00$ 245.00$ $ 255.00 6 Service Request Tree Pruning 37" & over DBH Each 275.00 $ 275.00$ 285.00$ 295.00$ $ 300.00 8 Coco/King Palm Pruning Each $ 70.00 $ 70.00 72.00$ 74.00$ $ 76.00 9 Washingtonia Robusta Pruning Each $ 80.00 $ 80.00 80.00$ 85.00$ $ 90.00 10 Date Palm Pruning Each $ 275.00 $ 275.00 283.00$ 290.00$ $ 298.00 11 Palm Tree Skinning Linear Foot $ 34.00 $ 34.00 35.00$ 36.00$ $ 37.00 At the direction of CITY, pruning will be done per pre-designed districts along street segments, grids, or prune routes on a set cycle to include trees of various sizes. Pruning consists of tree canopy raising over roadways, sidewalks, and in park locations; work to include selective tree thinning, crown cleaning and structurally pruning the tree canopy; and for immature trees, restaking and/or retying, as needed. In addition pruning includes removing dead, broken, damaged, loose, diseased or insect infested limbs, branches, and stubs. Small limbs, including suckers and waterspouts shall be cut close to the trunk or branch from which they arise. At a minimum, tree shall be pruned to provide a minimum clearance of fourteen (14) feet over the roadway and seven (7) feet over walkways. Trees shall be pruned to remove any obstruction around traffic control devices, traffic signs, and streetlights. Pruning shall be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards. At the direction of CITY, pruning will be done per pre-designed districts along street segments, grids, or prune routes on a set cycle to include trees of various sizes. Pruning consists of tree canopy raising over roadways, sidewalks, and in park locations. At a minimum, tree shall be pruned to provide a minimum clearance of fourteen (14) feet over the roadway and seven (7) feet over walkways. Trees can be pruned to remove any obstruction around traffic control devises, traffic signs, and streetlights. Pruning shall be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards.At the request of the City, trees will be assigned for pruning outside of their set cycle for various reasons. Pruning may consist of tree canopy raising over roadways, sidewalks, and in park locations; thinning, reducing, restoring and structurally pruning the tree canopy in width and height reduction; and for immature trees, re-staking and/or retying, as needed. In addition pruning includes removing all dead, broken, damaged, loose, diseased or insect infested limbs, branches, and stubs shall be removed. Small limbs, including suckers and waterspouts shall be cut close to the trunk or branch from which they arise. At a minimum, tree shall be pruned to provide a minimum clearance of fourteen (14) feet over the roadway and seven (7) feet over walkways. Trees shall be pruned to remove any obstruction around traffic control devises, traffic signs, and streetlights. Pruning shall be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards. Pruning shall be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards. The trimming shall provide a symmetrical shape and aesthetically pleasing appearance typical of the species.Standard palm tree pruning will fall under this category and will include the removal of dead and declining fronds & seed pods. Excludes skinning.

City of Norco ‐ RFP Tree Maintenance Page 1 of 3 Rate Schedule FY23/24 thru FY27/28 WCA

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City of Norco ‐ RFP Tree Maintenance Page 2 of 3 Rate Schedule FY23/24 thru FY27/28

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Fee Estimate Fee Estimate for Services Requested (Per Specifications of this RFP/Q) D5

MARIPOSA

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CITY OF NORCO

CONTRACT AGREEMENT

TREE TRIMMING, REMOVAL, AND PLANTING CONTRACT SERVICES
FISCAL YEARS 2023-24 THROUGH 2027-28

1. Parties and Date.

This Agreement is made and entered into this 21
st day of June, 2023 by and between
the City of Norco, a municipal corporation of the State of California, located at 2870 Clark Avenue, Norco, California 92860, County of Riverside, State of California, (hereinafter referred to as “City”) and West Coast Arborists, Inc., a corporation with its principal place of business at 2200 E. Via Burton Street, Anaheim, CA 92806 (hereinafter referred to as “Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

2. Recitals.

2.1 Contractor.

Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by The City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing tree trimming, removal, and planting contract services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of the City.

2.2 Services.

City desires to engage Contractor to render such services for Tree Trimming, Removal, and Planting Contract Services ("Services") as set forth in this Agreement.

3. Terms.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the tree trimming, removal, and planting contract services on an as-needed basis necessary for said Services. The Services are more particularly described in Attachment A attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

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3.1.2 Term. The terms of this Agreement shall be from July 1, 2023 through June 30, 2028, with the option to renew for two (2) one-year terms. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual written consent, extend the term of this Agreement if necessary to complete the Services.

3.2 Responsibilities of Contractor.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be provided by Contractor. Contractor will determine the means, methods and details of providing the necessary Services subject to the requirements of this Agreement. City retains Contractor on an independent Contractor basis and not as an employee. Any additional personnel conducting Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with conducting Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the timeframe set forth herein. Contractor represents that it has the professional and technical personnel required to provide Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Services timeframe, City shall respond to Contractor’s Requests for Information in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Services timeframe.

3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.

3.2.4 City’s Representative. The City hereby designates the Director of Public Works, or his designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.5 Contractor’s Representative. Contractor hereby designates Patrick Mahoney, President, or his designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the services under this Agreement.

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3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in providing said Services and shall be available to City’s staff, Contractors and other staff at all reasonable times.

3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Agreement, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.7.1 Period of Performance and Liquidated Damages.

Contractor shall perform and complete all services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Contractor shall perform the Services in strict accordance with any completion schedule or Project milestones described in Attachment 1 attached hereto, or which may be provided separately in writing to the Contractor. Contractor agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such completion schedule or Project milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated damages, and not as a penalty, the sum of, $100.00 per day.

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defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.8.1 Employment Eligibility; Contractor. By executing this Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Contractor. Contractor also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the Term of the Agreement.

Contractor shall avoid any violation of any such law during the Term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Contractor shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Contractor’s compliance with the requirements provided for in Section 3.2.8 or any of its sub-sections.

3.2.8.2 Employment Eligibility; Subcontractors, Contractors, and Sub-subcontractors. To the same extent and under the same conditions as Contractor, Contractor shall require all of its subcontractors, Contractors, and sub-subcontractors performing any work or Services relating to this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 3.2.8.1.

3.2.8.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Contractor verifies that they are a duly authorized officer of Contractor, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Contractor or its subcontractors, Contractors, sub-subcontractors or subcontractors to meet any of the requirements provided for in Sections 3.2.8.1 or 3.2.8.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Contractor under Section 3.2.8.2); or (3) failure to immediately remove any person found not to be in compliance with such requirements.

3.2.8.4 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

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3.2.8.5 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.2.8.6 Air Quality. To the extent applicable, Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Although the SCAQMD and CARB limits and requirements are more broad, Contractor shall specifically be aware of their application to "portable equipment", which definition is considered by SCAQMD and CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement.

3.2.9 Insurance.

3.2.9.1 Time for Compliance. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.

3.2.9.2 Minimum Requirements. Throughout the life of this Contract, Contractor shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A- VII" in Best's Insurance Rating Guide, or (ii) as may be authorized in writing by City Manager or his/her designee at any time and in his/her sole discretion. The following policies of insurance are required:
(i) COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations

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(including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Contract) with limits of liability of not less than the following:
$1,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrence for personal and advertising injury $2,000,000 aggregate for products and completed operations $2,000,000 general aggregate applying separately to the work performed under the Contract
(ii) COMMERCIAL AUTOMOBILE LIABILITY insurance which shall be at least as broad as the most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01, and include coverage for all owned, hired, and non owned automobiles or other licensed vehicles (Code 1 Any Auto) with limits of liability of not less than $1,000,000 per accident for bodily injury and property damage. (iii) WORKERS' COMPENSATION insurance as required under the California Labor Code.
(iv) EMPLOYERS’ LIABILITY insurance with limits of liability of not less than $1,000,000 each accident, $1,000,000 disease policy limit and $1,000,000 disease each employee.
(v) PROFESSIONAL LIABILITY Professional Liability (Errors and Omissions) insurance appropriate to Contractor’s profession, with limits of liability of $2,000,000 per claim/occurrence and $2,000,000 policy aggregate.

In the event Contractor purchases an Umbrella or Excess insurance policy(ies) to meet the minimum limits of insurance set forth above, this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies).

Contractor shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Contractor shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee. At the option of the City Manager or his/her designee, either: (i) the insurer shall reduce or eliminate such deductibles or selfinsured retentions as respects to VVTA, its board members, officers, officials, employees and agents; or (ii) Contractor shall provide a financial guarantee, satisfactory to VVTA’s Executive Director or his/her designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall the City be responsible for the payment of any deductibles or self-insured retentions.

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Contractor shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Contractor shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.

The General Liability and Automobile Liability insurance policies shall be written on an occurrence form. The General Liability (including ongoing and completed operations) and Automobile Liability shall name City and its officers, officials, employees, agents and volunteers as an additional insured. Such policy(ies) of insurance shall be endorsed so Contractor’s insurance shall be primary and no contribution shall be required of City. The coverage shall contain no special limitations on the scope of protection afforded to the City and its officers, officials, employees, agents and volunteers. The Workers’ Compensation insurance policy shall contain a waiver of subrogation as to City and its officers, officials, employees, agents and volunteers. Should Contractor maintain insurance with broader coverage and/or limits of liability greater than those shown above, City requires and shall be entitled to the broader coverage and/or the higher limits of liability maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

If the Professional Liability (Errors and Omissions) insurance policy is written on a claimsmade form:

1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by Contractor.

2. Insurance must be maintained and evidence of insurance must be provided for at least 3 years after any expiration or termination of the Agreement or, in the alternative, the policy shall be endorsed to provide not less than a 3-year discovery period.

3. If coverage is canceled or non-renewed, and not replaced with another claimsmade policy form with a retroactive date prior to the effective date of the Agreement or the commencement of work by Contractor, Contractor must purchase extended reporting coverage for a minimum of 3 years following the expiration or termination of the Agreement.

4. A copy of the claims reporting requirements must be submitted to VVTA for review.

5. These requirements shall survive expiration or termination of the Agreement.

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If at any time during the life of this Agreement or any extension, Contractor or any of its subcontractors fail to maintain any required insurance in full force and effect, all work under this Agreement shall be discontinued immediately, and all payments due or that become due to Contractor shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement. No action taken by City hereunder shall in any way relieve Contractor of its responsibilities under this Agreement.

Upon request of City, Contractor shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement.

The fact that insurance is obtained by Contractor shall not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify City and its officers, officials, employees, agents and volunteers shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Contractor, its principals, officers, employees, agents, persons under the supervision of Contractor, vendors, suppliers, invitees, sub-Contractors, subcontractors, or anyone employed directly or indirectly by any of them.

If Contractor should subcontract all or any portion of the services to be performed under this Agreement, Contractor shall require each subcontractor to provide insurance protection in favor of City and its officers, officials, employees, agents and volunteers in accordance with the terms of each of the preceding paragraphs, except that the subcontractors’ certificates and endorsements shall be on file with Contractor and City prior to the commencement of any work by the subcontractor.

3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In providing Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

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3.3.1 Rates and Total Compensation. Contractor shall receive compensation, including authorized reimbursements, for all design services rendered under this Agreement at the rates set forth in Exhibit B attached hereto and incorporated herein by reference. Extra work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. The total contract shall be based on a contract unit cost as described in attachment “B” for services provided to the City for a “not to exceed” amount of $250,000 annually.

3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Services, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.4 Accounting Records.

3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.5 Ownership of Materials and Confidentiality

3.5.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically, electronically or otherwise recorded or stored, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents &

3.3 Fees and Payments.

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Data”). All Documents & Data shall be and remain the property of the City, and shall not be used in whole or in substantial part by Contractor on other projects without the City's express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Contractor shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Contractor is entitled under the termination provisions of this Agreement, Contractor shall provide all Documents & Data to City upon payment of the undisputed amount. Contractor shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Contractor shall retain copies of all Documents & Data on file for a minimum of five (5) years following completion of said Services, and shall make copies available to City upon the payment of actual reasonable duplication costs. In addition, before destroying the Documents & Data following this retention period, Contractor shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

3.5.2 Subcontractors. Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Contractor or its subcontractors, or those provided to Contractor by the City.

3.5.2 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time, provided that any such use not within the purposes intended by this Agreement without employing the services of Contractor shall be at City’s sole risk.

3.6 General Provisions.

3.6.1 Termination of Agreement.

3.6.1.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation.

Contractor may not terminate this Agreement except for cause.

3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in

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connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the follow address, or at such other address as the respective parties may provide in writing for this purpose:

Contractor:

West Coast Arborists, Inc
2200 E. Via Burton Street
Anaheim, CA 92806
Attention: Patrick Mahoney - President
City:

City of Norco
2870 Clark Avenue
Norco, CA 92860
Attention: Director of Public Works
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the US Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.6.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.6.4 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.

3.6.5 Indemnification. To the furthest extent allowed by law, Contractor shall indemnify, hold harmless and defend the City and its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of Contractor, its principals, officers, employees, agents or volunteers in the performance of this Agreement.

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If Contractor should subcontract all or any portion of the services to be performed under this Agreement, Contractor shall require each subcontractor to indemnify, hold harmless and defend the City and its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.

This section shall survive termination or expiration of this Agreement.

3.6.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.6.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.

3.6.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.6.9 City’s Right to Employ Other Contractors. City reserves right to employ other Contractors in connection with said Services.

3.6.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.6.11 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.6.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be work days (Monday through Friday, excluding holidays). All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

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of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.6.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

3.6.15 No Third-Party Beneficiaries. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties.

3.6.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.6.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.6.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.6.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.6.20 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power,

3.6.13 Amendment; Modification. No supplement, modification or amendment

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right, and authority to make this Agreement and bind each respective Party.

3.6.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.7 Subcontracting.

3.7.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

Name of Contractor: West Cost Arborists, Inc.
*By:
________________________________
Patrick Mahoney - President
NOTE: SIGNATURES OF CORPORATE OFFICIALS MUST BE NOTARIZED.

Attach Certificate of Notary Acknowledgement
OWNER: CITY OF NORCO, a municipal corporation
*By:
_______________________________
Robin Grundmeyer, Mayor
ATTEST:
_______________________________
Dana Roa, CMC, City Clerk
APPROVED AS TO FORM:
_______________________________
Harper & Burns, LLC, City Attorney

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EXHIBIT A

TREE TRIMMING, REMOVAL, AND PLANTING

CONTRACT SERVICES RFP

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EXHIBIT B

CONTRACTOR PROPOSAL AND FEES

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GENERAL LIABILITY ENDORSEMENT

CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5678
A. POLICY INFORMATION Endorsement # ________________________

1. Insurance Company ____________________________________________ Policy Number _____________________

2. Policy Term (From) _______________ (To)________________ Endorsement Effective Date ______________________________________

3. Named Insured _______________________________________________

4. Address of Named Insured
_____________________________________________________________ _____________________________________________________________

5. Limit of Liability Any One Occurrence/Aggregate
$______________________________ /_____________________________

6. Deductible or Self-Insured Retention (Nil unless otherwise specified):
______________________________________________

7. Coverage is equivalent to:

Comprehensive General Liability Form GL0002 (Ed. 1/73)
______________________________________________
Commercial General Liability “Occurrence” Form CG0001
______________________________________________

8. Bodily Injury and Property Damage Coverage is:
____________________________________”occurrence”
Note: The City of Norco standard insurance requirements specify “occurrence” coverage. “Claims-made” coverage is not acceptable. If commercial general liability form or equivalent is used, the general aggregate must apply separately to this location/project or the general aggregate must be twice the occurrence limit.

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9. Description of Project:

The City utilizes a 5-year trimming program (divided up into grids) intended to trim every tree within a 5-year period and is provided on the City’s website so residents can know what year their frontage trees might be trimmed. The City Tree Trimming Contract will provide tree trimming services of all public trees within the city limits of the City of Norco. The contractor shall provide all labor, equipment, tools, fuel, materials, dumping, insurance, supervision, and all other items needed to deliver excellent tree maintenance services.

B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:

1. INSURED. As respects any work performed on the above described Project, the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, and volunteers are included as insured with regard to damages and defense of claims arising from: (a) activities performed by or on behalf of the Named Insured, (b) products and completed operations of the Named Insured, or (c) premises owned, leased, or used by the Named Insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the Named Insured on the above described Project for or on behalf of the City of Norco; or (b) products sold by the Named Insured to the City of Norco for use on the Project; or (c) premises leased by the Named Insured from the City of Norco, the insurance afforded by this policy shall be primary insurance as respects the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, or volunteers; or stand in an unbroken chain of coverage excess of the Named Insured’s schedule underlying primary coverage. In either event, any other insurance maintained by the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
(1) Insurance Services Office Form Number GL 0002 (Ed. 1/73), Comprehensive General Liability Insurance and Insurance Services Office form number GL 0404 Broad Form Comprehensive General Liability endorsement; or
(2) Insurance Services Office Commercial General Liability Coverage, “Occurrence” Form CG 0001; or

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(3) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding Sections (1) and (2).

4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respects to the Company’s limit of liability.

5. PROVISIONS REGARDING THE INSURED’S DUTIES AFTER ACCIDENT OR LOSS. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City of Norco, its elected or appointed officer, officials, employees, consulting engineers or volunteers.

6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.

C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:

ATTN:
_____________________________________________________________________ (Title) (Department)
_____________________________________________________________________ (Company)
_____________________________________________________________________ (Street Address)
_____________________________________________________________________ (City) (State) (Zip Code)
_____________________________
(Telephone Number)

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D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE

INSURER
I, __________________________, warrant that I have authority to (Print/Type Name)
bind the below-listed insurance company and by my signature hereon do so bind this company.
____________________________________________

SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original Signature required on endorsement furnished to the City of Norco) ORGANIZATION: _____________________________________________________ TITLE: _____________________________________________________ ADDRESS: _____________________________________________________ _____________________________________________________
TELEPHONE: _____________________________________________________

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AUTOMOBILE LIABILITY ENDORSEMENT

CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5678
A. POLICY INFORMATION Endorsement #_____________________

1. Insurance Company _____________________________________________ Policy Number _____________________

2. Policy Term (From)________________(To) _______________ Endorsement Effective Date ___________

3. Named Insured________________________________________________

4. Address of Named Insured________________________________________

5. Limit of Liability Any One Occurrence/Aggregate
$______________________ /_____________________________________

6. Deductible or Self-Insured Retention
(Nil unless otherwise specified):
$____________________________________________________________ B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:

1. INSURED. The City of Norco, its elected or appointed officers, officials, consulting engineers, employees and volunteers are included as insured with regard to damages and defense of claims arising from: the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, regardless of whether liability is attributable to the Named Insured or a combination of the Named Insured and the City of Norco, its elected or appointed officers, officials, employees, consulting engineers or volunteers.

2. CONTRIBUTION NOT REQUIRED. As respects work performed by the Named Insured for or on behalf of the City of Norco, the insurance afforded by this policy shall: (a) be primary insurance as respects the City of Norco, its elected or

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appointed officers, officials, employees, consulting engineers or volunteers; or (b) stand in an unbroken chain of coverage excess of the Named Insured’s primary coverage. In either event, any other insurance maintained by the City of Norco, its elected or appointed officers, officials, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SCOPE OF COVERAGE. This policy, if primary, affords coverage to the Named Insured at least as broad as:
(1) Insurance Services Office form number CA 00001 (Ed. 1/78), Code 1 (“any auto”) and endorsement CA 0025.
(2) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding Section (1).

4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage, or against whom a claim is made or a suit is brought, except with respect to the Company’s limit of liability.

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C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:

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WORKER’S COMPENSATION/EMPLOYER’S LIABILITY ENDORSEMENT

CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5678
A. POLICY INFORMATION Endorsement # ________________________

1. Insurance Company ____________________________________________ (“the Company”)
Policy Number _________________________________________________

2. Effective Date of this Endorsement ________________________________

3. Named Insured_________________________________________________

7. Employer’s Liability Limit (Coverage B)______________________________ _____________________________________________________________ B. POLICY AMENDMENTS
In consideration of the policy premium and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:
(1) Cancellation Notice. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.
(2) Waiver of Subrogation. The Insurance Company agrees to waive all rights of subrogation against the City of Norco, its elected or appointed officers, officials, agents and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the City of Norco.

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C. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE

INSURER
I, _______________________, warrant that I have authority to bind (Print/Type Name)
the below-listed insurance company and by my signature hereon do so bind this company.

SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original signature required on endorsement furnished to the City of Norco) ORGANIZATION: ____________________________________________________ TITLE: ____________________________________________________ ADDRESS: ____________________________________________________ TELEPHONE: ____________________________________________________

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City Council

STAFF REPORT
Date: June 21, 2023 Agenda Item:

2.O.

To: Honorable Mayor and City Council Members
Prepared By: Dana Roa, City Clerk
Department: City Clerk
SUBJECT:

Cancelation of City Council Regular Meeting of July 5, 2023.

RECOMMENDATION:

Cancel July 5, 2023 City Council Regular Meeting.

SUMMARY:

It is being proposed to the City Council that the July 5, 2023 regular meeting be cancelled due to the Independence Day holiday celebration taking place the same week.

BACKGROUND:

The City Council is being recommended to cancel its regular meeting scheduled for Wednesday, July 5, 2023. The City Council has cancelled its meetings near the Independence Day holiday in past years to accommodate vacations.

If there are any time-sensitive items that necessitate City Council action, a special City Council meeting will be called and noticed.

FISCAL IMPACT:

Not applicable for this item.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Direction No. 4 - Communication and Stakeholder Experience: Enhance the stakeholder experience, engage the community, and build brand awareness through proactive, effective and consistent communication.

REVIEWED AND APPROVED BY:

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Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: Harper and Burns, LLC, City Attorney

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City Council

STAFF REPORT
Date: June 21, 2023 Agenda Item:

2.P.

To: Honorable Mayor and City Council Members
Prepared By: Amanda Hamilton, Facilities and Maintenance Director
Department: Facilities and Maintenance
SUBJECT:

Acceptance of Bids and Award Contract for the Citywide Flooring Project RECOMMENDATION:

Accept bids and Award the contract to Moore Flooring, Inc. for the Citywide Flooring Project in the amount of $216,707 and authorize the City Manager to approve contract change orders up to 10% of the original contract.

SUMMARY:

The Citywide Flooring Project consists of the removal and replacement of flooring at Norco Fire Station 57, Norco Senior Center, Scout House, and Nellie Weaver Hall. All locations receiving new flooring are in daily operational use and require replacement. The project also includes the removal and installation of new cove base, moisture barriers, floor prep, and furniture and equipment moving services as needed for the installation of the flooring.

BACKGROUND:

The Citywide Flooring Project Locations are broken down as follows:
• The flooring at Fire Station 57 includes the installation of carpet tiles in the dorm rooms, living room, and captains quarters. The installation of Laminate Vinyl Tile (LVT) and walk off matts will be installed for the remainder of the flooring for the station with exception to the the station's work out room that is currently surfaced with rubber matting.
• The Norco Senior Center will receive new LVT in the activity room where dance classes along with other recreational activities are performed for the seniors in the community.
• Nellie Weaver Hall will receive a fresh new look with the installation of LVT. A builtin dance floor in LVT will also be installed to reduce routine cleaning and maintenance costs for the existing dance floor that is in need of replacement. The

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existing concrete floor at Nellie Weaver Hall will also have 4 ATM Calcium Chloride Moisture Tests. In addition, the bid requires a moisture barrier to be placed on the existing concrete slab for added protection of the new flooring. • The Scout House will receive new LVT in the main rooms of the facility. Vinyl sheet flooring will also be installed in the bathrooms. This facility is currently serving the Wee People Playschool, Cub Scouts, Boy Scouts, and the Taekwondo classes.

On May 2, 2023, staff released the Notice of Inviting Bids for the Citywide Flooring Project.

On June 2, 2023 bids were received on the City's electronic bidding services website, PlanetBids. Four bids were received that ranged from $216,707 to $2.5 Million, noted on attached bid results (Attachment A).

Moore Flooring, Inc. was the lowest responsible bidder in the amount of $216,707 (Attachment B).

Moore Flooring, Inc. has provided commercial flooring work for the Southern California area for over 32 years. Moore Flooring has provided similar work to the cities of Corona and Ontario, along with the Victorvalley School District. Staff has verified that Moore Flooring Inc. has a valid Class C-15 California State Contractors License to perform the work described in the Notice of Inviting Bids for the project.

The Fiscal Year 2022-23 Capital Improvement Budget includes an approved budget amount of $250,000 for the Citywide Flooring Project. The total cost for this project including a 10% contingency is $238,400. If approved, Moore Flooring will coordinate with staff on scheduling the work to be as least impactful to operations at all facilities.

FISCAL IMPACT:

The Citywide Flooring Project was approved as a Capital Improvement Project (CIP) in the Measure R Fund for Fiscal Year 2022-23. $250,000 in Measure R Funds were appropriated in account 132.910.43115 for the Citywide Flooring Project, Project No. 54303.9 and are sufficient to fund the project.

RELATIONSHIP TO STRATEGIC PLAN:

Strategic Direction No. 5 - Infrastructure and Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: Harper and Burns, LLC, City Attorney ATTACHMENT(S):

Attachment A
Attachment B
Contract

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City of Norco
Bid Results for Project CITYWIDE FLOORING PROJECT (54303.9)Issued on 05/02/2023Bid Due on June 02, 2023 10:00 AM (PDT)Item Num Description Unit of Measure Quantity
Moore Flooring, Inc. - Unit Price
Moore Flooring, Inc. - Line Total
Lawrence W Rosine Co. - Unit Price
Lawrence W Rosine Co. - Line Total
Commercial Interior Resources - Unit Price
Commercial Interior Resources - Line Total
JJJ Floor Covering, Inc. - Unit Price
JJJ Floor Covering, Inc. - Line Total
1 Mobilization (Includes all locations; Fire Station 57, Senior Center, Scout House, and Nellie Weaver L.S. 1 $1,950.00 $1,950.00 $1,200.00 $1,200.00 $4,000.00 $4,000.00 $3,200.00 $3,200.00 2 Fire Station 57 Remove, Dispose, and Install Carpet Tiles in dorm rooms, living room, and captain S.Y. 198 $45.09 $8,927.82 $63.64 $12,600.72 $70.96 $14,050.08 $48.00 $9,504.00 3 Fire Station 57 Remove all cove base and install new 4” cove base color. L.F. 960 $2.56 $2,457.60 $2.78 $2,668.80 $2.75 $2,640.00 $3.85 $3,696.00 4 Fire Station 57 Repair any damaged drywall from removal of cove base. L.S. 1 $0.00 $0.00 $550.00 $550.00 $980.19 $980.19 $2,600.00 $2,600.00 5 Senior Center Installation of Laminate Vinyl Tile (LVT), including floor prep, leveling, skim coat, and S.F. 2320 $7.31 $16,959.20 $8.28 $19,209.60 $12.48 $28,953.60 $4.50 $10,440.00 6 Senior Center Repair any damaged drywall from removal of cove base. L.S. 1 $0.00 $0.00 $550.00 $550.00 $300.00 $300.00 $8.50 $8.50 7 Senior Center Remove all cove base and install new 4” cove base black in color. L.F 240 $2.63 $631.20 $6.25 $1,500.00 $2.75 $660.00 $62.00 $14,880.00 8 Fire Station 57 Removal and Reinstallation of all furniture, kitchen appliances, and various other L.S 1 $1,625.00 $1,625.00 $1,500.00 $1,500.00 $4,800.00 $4,800.00 $2,500.00 $2,500.00 9 Fire Station 57 Installation of carpeted walk off S.Y. 26 $48.00 $1,248.00 $74.42 $1,934.92 $80.77 $2,100.02 $3.85 $100.10 10 Fire Station 57 Installation of Laminate Vinyl Tile (LVT), including floor prep, leveling, and adhesive. S.F. 1204 $12.00 $14,448.00 $12.73 $15,326.92 $12.48 $15,025.92 $1,900.00 $2,287,600.00 11 Fire Station 57 Demo, remove, and dispose of existing ceramic tile. S.F. 360 $5.08 $1,828.80 $3.55 $1,278.00 $6.00 $2,160.00 $8.50 $3,060.00 12 Scout House Installation of Laminate Vinyl Tile (LVT), including floor prep, skim coat, leveling, and S.F. 4577 $7.65 $35,014.05 $8.00 $36,616.00 $12.48 $57,120.96 $10.00 $45,770.00 13 Scout House Remove and dispose of Vinyl Composite Tile (VCT) and sheet vinyl. S.F. 4577 $0.58 $2,654.66 $1.43 $6,545.11 $2.35 $10,755.95 $1.85 $8,467.45 14 Scout House Remove and dispose of existing S.Y. 40 $39.75 $1,590.00 $22.50 $900.00 $12.48 $499.20 $8.50 $340.00 15 Scout House Repair any damaged drywall from removal of cove base. L.S. 1 $0.00 $0.00 $550.00 $550.00 $1,000.00 $1,000.00 $3,450.00 $3,450.00 16 Scout House Removal and Replacement of 4” cove base black in color. L.F. 740 $2.63 $1,946.20 $3.38 $2,501.20 $2.75 $2,035.00 $3.85 $2,849.00 17 Scout House Installation of sheet vinyl flooring, including the labor of removing and reinstallation E.A. 1 $3,528.00 $3,528.00 $3,600.00 $3,600.00 $5,000.00 $5,000.00 $3,200.00 $3,200.00 18 Nellie Weaver Hall Installation of Laminate Vinyl Tile (LVT), including floor prep, leveling, skim coat, and adhesive. (Dance Floor, Stage, Stairs, and S.F. 2880 $8.64 $24,883.20 $8.15 $23,472.00 $12.48 $35,942.40 $1.50 $4,320.00 19 Nellie Weaver Hall Installation of Laminate Vinyl Tile (LVT), including floor prep, leveling, skim coat, and adhesive. (Main Floorspace – Main Color) S.F. 7632 $7.70 $58,766.40 $8.00 $61,056.00 $12.49 $95,323.68 $8.50 $64,872.00 20 Nellie Weaver Hall Remove and dispose of existing dance floor. S.F. 1400 $0.89 $1,246.00 $2.00 $2,800.00 $2.50 $3,500.00 $8.50 $11,900.00 21 Nellie Weaver Hall Epoxy nose filler for 4 stairs. E.A. 4 $62.50 $250.00 $200.00 $800.00 $137.50 $550.00 $150.00 $600.00 22 Nellie Weaver Hall Installation of moisture barrier on existing concrete slab. S.F. 7632 $4.75 $36,252.00 $5.36 $40,907.52 $4.00 $30,528.00 $6.25 $47,700.00 23 Nellie Weaver Hall AMT Calcium Chloride E.A. 4 $125.00 $500.00 $300.00 $1,200.00 $375.00 $1,500.00 $175.00 $700.00 Subtotal $216,706.13 $239,266.79 $319,425.00 $2,531,757.05Total $216,706.13 $239,266.79 $319,425.00 $2,531,757.05

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BIDDERS NAME:

MOORE FLOORING INC .
5497 VINE STREET, CHINO CA 91710

CITY OF NORCO

PROPOSAL
FOR

CITYWIDE FLOORING PROJECT
TO CITY OF NORCO, as AGENCY:

In accordance with AGENCY’S “Notice Inviting Sealed Bids,” the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above stated project as set forth in the Specifications, and Contract Documents therefore, and to perform all work in the manner and time prescribed therein.

BIDDERdeclares that this proposal is based upon careful examination of the work site, Specifications, Instructions to Bidders, and Contract Documents. If this proposal is accepted for award, BIDDER agrees to enter into a Contract with the AGENCY at the unit and/or lump sum prices set forth in the followingProposal BidSheet. BIDDERunderstands that failure to enter into a Contract in the manner and time prescribed willresult inforfeiture to AGENCY of the Bid Bond accompanying this proposal.

BIDDER understands that a bid is required for the entire work, that the estimated quantities set forth in the Proposal Bid Sheet are solely for the purpose of comparing bids, and that final compensation under the Contract will be based upon the actual quantities of work satisfactorily completed. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts.

BIDDER agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liabilityforworkman’s compensation or to undertake se|f—insurance in accordance with the provisions of that code, and that the BIDDER will comply with such provisions of that code before commencing the performance of this Contract if awarded to it.

BIDDER certifies that in all previous contracts or subcontracts, all reports which may have been due under the requirements of any Agency, State, or Federal equal employment opportunity orders have been satisfactorily ?led, and that no such reports are currently outstanding.

BIDDER declares in the attached Non—Col|usion Affidavit that the only persons or parties interested in this proposal as principals are those named therein; that no officer, agent, or employee of the AGENCY is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, firm, or corporation 10

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making a bid for the same work; and that this proposal is in all respects fair and without collusion or fraud.

BIDDER certifies that affirmative action has been taken to seek out and consider disadvantaged business enterprises for those portions of the work to be subcontracted, and that such affirmative actions have been carefully documented, that said documentation is open to inspection, and that said affirmative action willremain in effect forthe life of any contract awarded hereunder. Furthermore, BIDDER certi?es that affirmative action willbe taken to meet all equal employment opportunity requirements ofthe Contract Documents.

DATED: JUNE 1
BlDDER'S ADDRESS:

PHONE:
, 2023
MOORE FLOORING INC . BIDDER:
< AZJJ
TITLE: PRES ID%T
4/,_§"‘
5 4 97 VINE STREET
CHINO, CA 91710
(909) 628~61l1
11

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BIDDER'S INFORMATION
BIDDER certi?es that the following information is true and correct:
. MOORE FLOORING INC. Bidder's Name:
_ 5497 VINE STREET, CHINO CA 91710 Business Address:
(909)628-6111 Telephone:

State Contractor's License No. and Class: 472 4 3 6
Original Date Issued: 0 4 /3 0 /1 98 4 Expiration Date:
04 /3 O/2 O2 5
The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint venturers, and/or corporate officers having a principal interest in this proposal:

RODNEY WITHERs— PRESIDENT: 1830 KENSINGTON RD, CORONA CA 92880 (951)453—4726
The dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows:

N/A
Allcurrent and prior DBA's, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows:

N/A
12

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CONTRACTOR'SLICENSINGSTATEMENT
The undersigned is licensed in accordance with the laws of the State of California providing for the registration of Contractors.

Contractor's License Number: 4 7 2 4 3 6
Name of Individual Contractor (Print or Type):

MOORE FLOORING, INC .

Signature ofOwner: u?j Business: N/A
Address or Name of Firm: WA
Business Address: N/A
Name: N/A Titie: N/A
Address:

N/A
Name: RODNEY WITHERS Tine: PRESIDENT
Address or Name of Corporation: MOORE FLOORING INC‘
Business Address: 5497 VINE STREET, CHINO CA 91710
Corporation organized under the laws of the State of CALIFORNIA %o@
Sigrtatureof Pr si ent of Corporation
«9
e'6retaryof Corporation
13

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SUBCONTRACTORLIST
ln compliance with the provisions of the Public Contract Code Section 4104, the undersigned bidder herewith sets forth the name, location of the place of business, and Californiacontractor license of each Subcontractorwho willperform work or labor or render service to the Prime Contractor specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and speci?cations, in an amount in excess of one-half (1/2) of one percent (1%) ofthe General Contractor's total bid amount or, in the case of bids or offers for the construction of streets or highways, including bridges in excess of one-half of 1 percent (0.5%) of the Prime Contractor's total bid or ten thousand dollars ($10,000), whichever is greater, and the portion of the work which will be done by each Subcontractor.

Name Under Specific Which Sub Description of % of
Contractor is License DIR Address of Sub Contract Total Licensed Number Number Office Work Bid

N/A SELF PERFORMING
Ifthe bidder fails to specify a Subcontractor for any portion of the work, the bidder agrees to perform the work with his own crews. (Alternative Subcontractors for the same work are prohibited by provisions of the California Government Code.) An inadvertent error in listing the Californiacontractor license number provided pursuant to paragraph (1) shall not be grounds forfiling a bid protest or grounds for considering the bid nonresponsive ifthe corrected contractor's license number is submitted to the public entity by the prime contractor within 24 hours after the bid opening and provided the corrected contractor's license number corresponds to the submitted name and location for that subcontractor.
06/01/2023 MOORE FLOORING INC.

RODNEY VTHER Signature
Dated Bidder Q ! W PRE S I DENT
N/A
Signature
14

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REFERENCES
The followingare the names, addresses, and phone numbers forthree public agencies for which BIDDERhas performed similar work within the past two years:

1. CITY OF ONTARIO (PD) 2500 ARCHIBALD AVE, ONTARIO CA 91761 ADRIAN ESCAMLLA (909)841—1844

2. HUNTINGTON BEACH CITY SD: 8750 DORSETT, HUNTINGTON BEACH CA 92646 MARIE MNGUYEN (714)378-2060

3. VICTORVALLEY USD: 12219 SECOND AVE, VICTORVILLE CA 92392 JOE PONT (760)245-1691

4. CITY OF CORONA: 400 S. VICENTIA AVE, CORONA CA 92882 KEVIN STABILE (951)817-5883

DESIGNATION OF SURETIES
The following are the names, addresses, and phone numbers for all brokers and sureties from whom BIDDERintends to procure insurance and bonds:

BROKER: HUB INTERNATIONAL 3390 UNIVERSITY AVE, SUITE 300 RIVERSIDE CA Q’)'7xl'l‘l
CONTACT: BONDS GEORGE DECRISTO (951) 235-2730
SUREETY CO:Sure Tec Insurance Co.: PO Box 861002 Shawnee, KS 66286 Customer Service (800) 755-2088
15

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CITY OF NORCO

BID BOND
FOR

CITYWIDEFLOORINGPROJECT
KNOW ALL MEN BY THESE PRESENT that Moore Flooring,Inc.
1 as B|DDER, and SureTeclnsurance Company
as SURETY, are held and firmly bound unto THE CITYOF NORCO, as AGENCY, in the penal Sum of Ten percent of the total amount bid by the Principal dollars ($ 10% ), which is 10 percent of the total amount bid by BIDDERto AGENCY for the above stated project, for the payment ofwhich sum, BIDDERand SURETYagree to be bound, jointly and severally, firmlyby these presents.

THE CONDITIONSOF THIS OBLIGATIONARE SUCHthat, whereas BIDDERis about to submit a bid to AGENCYforthe above stated project, ifsaid bid is rejected, or ifsaid bid is accepted and a contract is awarded and entered into by BIDDERin the manner and time specified, then this obligation shall be null and void, otherwise itshall remain in fullforce and effect in favor of AGENCY.

WITNESS our hands this 30th day of May , 2023.
(seal)
Moore Flooring, Inc.

CONTRACTOR
President | Secreta
NOTE: SIGNATURE OF CORPORATEOFFICIALSMUST BE NOTARIZED.

Subscribed and sworn to before m this I5’ day of :” ‘J2 ‘°‘3 . 1 Seal OfNotary:
' CARLOSEmugug ZAMORA
NotaryPublic-Callfornia E Notary Public
Smaerwdmmum :

Commission# 2434704 . .» My comm.Explres Jan 16, 2017
16

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ACKNOWLEDGMENT
A notary public or other officer completing this
certificate veri?es only the identity of the individual who signed the document to which this certi?cate is
attached, and not the truthfulness, accuracy, or
validity of that document.

State of California
County of SAN BERNARDINO )
on 06/01/2023 before me’ Carlos Enrique Zamora, Notary Public (insert name and title of the officer)
personally appeared RODNEYWITHERS
who proved to me on the basis of satisfactory evidence to be the persongafwhose nameQs)’is/aye subscribed to the within instrument and acknowledged to me that he/she%t-heyexecuted the same in his/hei+t'h'elTauthorized capacity(iee), and that by his/hsaltheir signaturejz) on the instrument the person(srfor the entity upon behalf of which the persontzj acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

CARLOSENRIQUEZAMORA
-
' WITNESS my hand N t P blt -C llfornia and of?cral seal. §’a:'§"‘,‘,a,§,n°‘C°umy § ' Commission# 2434704
MyCamm.ExpiresJan IE, 2017
Signature

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BIDBOND(PAGE 2)
(séal)
SURETY'SNAME-TYPE: SureTec Insurance Company
Address: 2103 Citywest Blvd.Suite 1300,
Houston, TX 77042
By: Samaéza On‘
Name
Signature: -
Title: At'torney—in—Fact
/7
NOTE: SIGNATUREOF SURETY MUST BE NOTARIZED:

Subscribe
this day of
sworn to before me
Seal of Notary:

Notary Public

CASH, CERTIFIEDOR CASHIERSCHECK,OR BIDDERSBOND MUST BE SCANNEDOR UPLOADED TO SHALL
THE PLANETBIDS PORTAL WHENSUBMITTINGTHE BIDIPROPOSAL.THE SUCCESSFULBIDDER PROVIDE THE ORIGINALBIDDERSBOND DOCUMENTATIONAT TIMEOF AWARD. 17

Page 657 of 1376 ends

A notary public or other officer completing this certi?cate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

CALIFORNIAALL PURPOSE ACKNOWLEDGMENT
State of California
County of San Bernardino
On May 30 2023 before me Dylan Parker, Notary Public.
personally appeared Samantha Orf
who proved to me on the basis of satisfactory evidence to be the person(-s) whose nameés) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/theirauthorized capacity(-ies), and that by his/her/theirsignatureés) on the instrumentthe person(s), or the entity upon behalf of which the person(—s)acted, executed the instrument.

I certify under PENALTYOF PERJURYunder the laws of the State of Californiathat the foregoing paragraph is true and correct.

WITNESS my hand and officialseal.

X DYLANPARKER
Notary Public - California )/ ?? ‘ Riverside County Signature 4 (Seal) \ Commissionrr 2384867

Page 658 of 1376 ends

po/.\# 510005

JOINTLIMITEDPOWEROF ATTORNEY
KNOW ALLMEN BYTHESEPRESENTS:That5ureTec Insurance Company, a Corporation duly organized and existing under the laws of the State of Texas and havingits principal office in the County of Harris, Texas and Markel InsuranceCompany (the "Company"),a corporation duly organized and existing under the laws of the state of Illinois,and having its principal administrativeoffice in Glen Allen, Virginia, does by these presents make, constitute and appoint:

George A. Decristo, Shannon Lopez, Beth Kolpien, Epi Carter, Samantha Orf Their lrueand lawful agentls) and attorney(s)~in-fact, each in their separate capacity if more than one is named above, to make, execute seal and deliver for and on their own behalf, individuallyas a surety or jointly, as co~sureties, and as their act and deed any and all bonds and other undertaking in surety ship provided, however, that the penal sum of any one such instrument executed hereunder shall not exceed the sum °f4 Fifty Millionand 00/100 Dollars($50,000,D00.00)
InsuranceCompany and MarkelInsuranceCompany:
"RESOLVED, That the President, any Senior Vice President, Vice President, Assistant Vice President, Secretary, Assistant Secretary, Treasurer or Assistant Treasurer and each of them hereby is authorizedto execute powers of attorney, and such authority can be executed by use of facsimilesignature, which may be attested or suretyship, and toaf?x the corporate seal thereto."
signed

IN WITNESS
by their

WHEREOF,
duly
Markel InsuranceCompany and SureTec InsuranceCompany have Izused their official seal to he hereunto a authorizedofficers on the 14th day of December , 2022 . ffixed and these presents to be
SureTec Insurance Company
State of Texas
County of Harris:

Onthis 140'! day of December , 2022 A. D.

Commission # 129117659
Commission Expires9/10/24 My co mission expires 9/10/2024 foregoing
we, the undersigned
is a full,true
Officers
and correct
of SureTec
copy is
Insurance
still
Company and Markel InsuranceCompany do herby certify that the original POWEROF ATTORNEVof which the in full force and effect and has not been revoked.

INWITNESSWHEREOF,we have hereuntoset our hands,and af?xed the Seals of said Companies, on the _3_Q[b__dayof _2Q23__- S reTecInsu ncecomp y
By:
arquis, Assistan ecretar
Any Instrument Issued In excess ofthe penalty stated above is totally void and without anyvalidity. 5100435 Forverification of the authority dtfis Ruweryou may call (713)a12oaooan any bminessaay between seam andsm PM 51’.

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CITYWIDEFLOORING PROJECT

CITY OF NORCO

PROPOSAL BID SHEET
FOR

ITEM QUANTITY UNIT

DESCRIPTION OF ITEMS

WITH UNIT PRICE WRITTEN

IN WORDS
UNIT

PRICE IN

FIGURES
TOTAL
L.S.

Mobilization (Includes all
locations; Fire Station 57,
Senior Center, Scout House,
and NellieWeaver Hall)
$ 1,950.0c 1,950.00 $
198 S.Y.

Fire Station 57
Remove, Dispose, and Install
Carpet Tiles in dorm rooms,
living room, and captain
quarters.
$45.09 $8,927.82
960 L.F.

Fire Station 57
Remove all cove base and
install new 4" cove base color.
$2.56 $2,457.60
L.S.

Fire Station 57
Repair any damaged drywall
from removal of cove base.
360 S.F.

Fire Station 57
Demo, remove, and dispose of
existing ceramic tile.
$ 5.08 $ 1,828.80
19

Page 660 of 1376 ends

ITEM QUANTITY UNIT

DESCRIPTION OF ITEMS

WITH UNIT PRICE WRITTEN

IN WORDS
UNIT

PRICE IN

FIGURES
TOTAL
1,204 S.F.

Fire Station 57
Installation of Laminate Vinyl
Tile (LVT), including ?oor prep,
leveling, and adhesive.
$12.00 $14,448.0
26 S.Y.

Fire Station 57
Installation of carpeted walk off
tiles.

48.00 $l,248.000
L.S.

Fire Station 57
Removal and Reinstallation of
all furniture, kitchen appliances,
and various other housed
items.
$1,625.00 $1,625.00
240 L.F.

Senior Center
Remove all cove base and
install new 4" cove base black
in color.
$2.63 $631.20

10. L.S.

Senior Center
Repair any damaged drywall
from removal of cove base.

11. 2,320 S.F.

Senior Center
Installation of Laminate Vinyl
Tile (LVT), including ?oor prep,
leveling, skim coat, and
adhesive.
$7.31 $l6,959.2
20

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ITEM QUANTITY UNIT

DESCRIPTION OF ITEMS

WITH UNIT PRICE WRITTEN

INWORDS
UNIT

PRICE IN

FIGURES
TOTAL

12. 40 S.Y.

Scout House
Remove and dispose of
existing carpet.
$39.75 $1,590.00

13. 4,577 S.F.

Scout House
Remove and dispose of Vinyl
Composite Tile (VCT) and
sheet vinyl.
$.58 $2,654.66

14. 4,577 S.F.

Scout House
Installation of Laminate Vinyl
Tile (LVT), including floor prep,
skim coat, leveling, and
adhesive.
$7.65 $35,014.05

15. EA.

Scout House
Installation of sheet vinyl
?ooring, including the labor of
removing and reinstallation of
toilets.
$3,528.00 $3,528.00

16. 740 L.F.

Scout House
Removal and Replacement of
4” cove base black in color.
$2.63 $ 1,946.20

17. L8.

Scout House
Repair any damaged drywall
from removal of cove base.
$0 $ 0

18. 1,400 S.F.

Nellie Weaver Hall
Remove and dispose of
existing dance ?oor.
$.89 $ 1,246.00
21

Page 662 of 1376 ends

ITEM QUANTITY UNIT

DESCRIPTION OF ITEMS

WITH UNIT PRICE WRITTEN

IN WORDS
UNIT

PRICE IN

FIGURES
TOTAL

19. 7,632 S.F.

Nellie Weaver Hall
Installation of Laminate Vinyl
Tile (LVT), including ?oor prep,
leveling, skim coat, and
adhesive. (Main Floorspace — Main Color)
$7.70 $ 58,766.4

20. 2,880 S.F.

Nellie Weaver Hall
Installation of Laminate Vinyl
Tile (LVT), including ?oor prep,
leveling, skim coat, and
adhesive. (Dance Floor, Stage,
Stairs, and Wings — Secondary
Color)
$8.64 $24,883.20
E.A.

Nellie Weaver Hall
AMT Calcium Chloride
Moisture Testing.
3; 125.00 $500.00

22. 7,632 S.F.

Nellie Weaver Hall
Installation of moisture barrier
on existing concrete slab.
$4.75 5 3e,252.0

23. E.A.

Nellie Weaver Hall
Epoxy nose filler for 4 stairs.
$62.50 $250.00
22

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CITYWIDEFLOORING PROJECT
Flooring projects: SUBTOTAL AMOUNT
$
216,706.13
Flooring projects: SUBTOTAL AMOUNT IN WORDS
Two—hundred sixteen thousand, seven hundred six dollars and 13 cents MOORE FLOORING INC.
(909) 628-6111
Bidders Name and Telephone Number
NOTE: The unit price must be written in words and also shown in figures. The total price must be extended for each item of work and the total of all items inserted in the space provided.
23

Page 664 of 1376 ends

PROPOSAL
IN WITNESS WHEREOF, BIDDERexecutes and submits this proposal with the names, titles, hands, and seals of all forenamed principals this 1ST day of JUNE , 2023.

MOORE FLOORING INC. BIDDER
5497 VINE ST,CHINO CA 91710
Subscribed and sworn to this 1ST day of JUNE ,2023.

NOTARY PUBLIC
By CARLOSENRIQUEZAMORA
~
‘ NotaryPublic- California
1 g ( SanBernardinoCounty § Title ‘V9 -Q-f.>f\4ZQ (_ C _ CommissionI} 2434704 MyComm.ExpiresJan 16, 2027
AGENCY acknowledges that this proposal was received and opened at the time and in the place specified, and that itwas accompanied by the required guarantee in the amount of 10 percent of the total bid.

By
Title PRESIDENT C
\I
24

Page 665 of 1376 ends

ACKNOWLEDGMENT
A notary public or other of?cer completing this
certificate verifies only the identity of the individual who signed the document to which this certi?cate is
attached, and not the truthfulness, accuracy, or
validity of that document.
3 fC IT ' Cfj?t?of' ma

SANBERNARDINO )
on 06/01/2023 before me’ Carlos Enrique Zamora, Notary Public (insert name and title of the officer)
personally appeared RODNEYWITHERS
who proved to me on the basis of satisfactory evidence to be the person(3‘)’whosenameQsfis/axe’ subscribed to the within instrument and acknowledged to me that he/sbe.Ll:h.eyexecuted the same in his/he-ntf?r authorized capacityaesf and that by his/l=remrTeirsignaturegs) on the instrument the person(s),/orthe entity upon behalf of which the person(.a')/acted,executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. ' ' CARLOSENRIQUEZAMORA WITNESSmy hand and official seal. NotaryPublic- California 53“ Bemamm Cmmy g
CommissionI: 2434704
MyComm. ExpiresJan 16, 2027
Signature

Page 666 of 1376 ends

CONTRACT AGREEMENT

CITY OF NORCO

CITYWIDE FLOORING PROJECT

1. Parties and Date.

This Agreement is made and entered into this 21st day of June, 2023 by and between the City of Norco, a municipal corporation of the State of California, located at 2870 Clark Avenue, Norco, California 92860, County of Riverside, State of California, (hereinafter referred to as “City”) and Moore Flooring, Inc., a corporation with its principal place of business at 5497 Vine Street, Chino, CA 91710 (hereinafter referred to as “Contractor”).

City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

2. Recitals.

2.1 Contractor.

Contractor desires to perform and assume responsibility for the provisions of the CITYWIDE FLOORING PROJECT on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in constructing street improvements for public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of the City.

2.2 Project.

The City desires to engage the Contractor to render such services for the CITYWIDE FLOORING PROJECT (“Project”) as set forth in this Agreement.

3. Terms.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to construct the improvements outlined by the CITYWIDE FLOORING PROJECT. The Project is more particularly described in Exhibit A attached hereto and incorporated herein by reference. The Project shall be subject to, and performed in accordance with this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The terms of this Agreement shall begin at the Notice to Proceed and shall extend 90 working days. Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines.

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3.2 Responsibilities of Contractor.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Project shall be constructed by Contractor or under its supervision. Contractor will determine the means, methods and details of constructing the Project subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Any additional personnel constructing the Project under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with the construction of the Project under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Contractor shall construct the Project expeditiously, within the term of this Agreement, and in accordance with the Project timeframe set forth herein. Contractor represents that it has the professional and technical personnel required to construct the Project in conformance with such conditions. In order to facilitate Contractor’s conformance with the Project timeframe, City shall respond to Contractor’s Requests for Information in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Project timeframe.

3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.

3.2.4 City’s Representative. The City hereby designates the Director of Facilities and Maintenance, or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.5 Contractor’s Representative. Contractor hereby designates Rodney Withers, President, or his designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Project, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Project under this Agreement.

3.2.6 Coordination of Project. Contractor agrees to work closely with City staff in the construction of the Project and shall be available to City’s staff, consultants and other staff at all reasonable times.

3.2.7 Standard of Care; Performance of Employees. Contractor shall construct the Project under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same

Page 668 of 1376 ends

discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to construct the Project. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to construct the Project. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to construct the Project, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its subcontractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to construct the Project in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any work on the Project.

3.2.7.1 Period of Performance and Liquidated Damages. Contractor shall perform and complete the Project under this Agreement within the term set forth in Section 3.1.2 above (“Term”). Contractor shall construct the Project in strict accordance with any timeframe provided herein, or which may be provided separately in writing to the Contractor. Contractor agrees that if the Project is not completed within the aforementioned Term and/or pursuant to any such completion schedule or Project milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated damages, and not as a penalty, the sum of $500.00 per working day:

3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with the Project. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.9 Insurance.

Throughout the life of this Contract, Contractor shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A- VII" in Best's Insurance Rating Guide, or (ii) as may be authorized in writing by City Manager or his/her designee at any time and in his/her sole discretion. The following policies of insurance are required:

Page 669 of 1376 ends

(i) COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Contract) with limits of liability of not less than the following:
$5,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrence for personal and advertising injury $10,000,000 aggregate for products and completed operations $10,000,000 general aggregate
(ii) COMMERCIAL AUTOMOBILE LIABILITY insurance which shall be at least as broad as the most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01, and include coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1 - Any Auto) with limits of liability of not less than $5,000,000 per accident for bodily injury and property damage.
(iii) WORKERS' COMPENSATION insurance as required under the California Labor Code.
(iv) EMPLOYERS’ LIABILITY insurance with limits of liability of not less than $1,000,000 each accident, $1,000,000 disease policy limit and $1,000,000 disease each employee.
(v) BUILDERS RISK (Course of Construction) insurance in an amount equal to the completed value of the project with no coinsurance penalty provisions. (Only required if the project includes new construction of a building; or renovation of, or addition to, an existing building.)
(vi) CONTRACTORS POLLUTION LIABILITY (Unless waived in
writing by the City Manager or his/her designee in his/her sole discretion, Contractors Pollution Liability is required for all environmental and water remediation work and for all work transporting fuel. Unless waived in writing by the City Manager or his/her designee in his/her sole discretion, Contractors Pollution Liability is also required for demolition, renovation, HVAC, plumbing or electrical (including, without limitation, lighting) work on any structure built prior to the year 1990.) insurance with limits of liability of not less than the following:
$5,000,000 per occurrence or claim
$10,000,000 general or policy aggregate
In the event Contractor purchases an Umbrella or Excess insurance policy(ies) to meet the minimum limits of insurance set forth above, this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies).

Page 670 of 1376 ends

Should this Contract involve any lead based, mold or asbestos environmental hazard, either the Automobile Liability insurance policy or the Contractors Pollution Liability insurance policy shall be endorsed to include Transportation Pollution Liability insurance covering materials to be transported by Contractor pursuant to the Contract.

In the event this Contract involves any lead-based environmental hazard (e.g., lead based paint), the Contractors Pollution Liability insurance policy shall be endorsed to include coverage for lead based environmental hazards. In the event this Contract involves any asbestos environmental hazard (e.g., asbestos remediation), the Contractors Pollution Liability insurance policy shall be endorsed to include coverage for asbestos environmental hazards. In the event this Contract involves any mold environmental hazard (e.g., mold remediation), the Contractors Pollution Liability insurance policy shall be endorsed to include coverage for mold environmental hazards and “microbial matter including mold” within the definition of “Pollution” under the policy.

Contractor shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Contractor shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee in his/her sole discretion. At the option of the City Manager or his/her designee, either (i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees and agents; or (ii) Contractor shall provide a financial guarantee, satisfactory to the City Manager or his/her designee in his/her sole discretion, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of any deductibles or self-insured retentions.

All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Contractor shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Contractor shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.

The General Liability and Automobile Liability insurance policies shall be written on an occurrence form. The Contractors Pollution Liability insurance policy shall be written on either an occurrence form, or a claims-made form. The General Liability (including ongoing operations and products/completed operations), Automobile Liability and Contractors Pollution Liability insurance policies shall name City, its officers, officials, employees and agents as an additional insured. All such policies of insurance shall be endorsed so Contractor’s insurance shall be primary, and no contribution shall be required of City, its officers, officials, employees and agents. The Builders Risk (Course of Construction) insurance policy shall be endorsed to name the City as a loss payee. Any Workers’ Compensation insurance policy shall contain a waiver of subrogation as to City, its officers, officials, employees and agents. The coverage(s) shall contain no special limitations on the scope of protection afforded to City, its officers, officials, employees and

Page 671 of 1376 ends

agents. Should Contractor maintain insurance with broader coverage and/or limits of liability greater than those shown above, City requires and shall be entitled to the broader coverage and/or the higher limits of liability maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Claims-Made Policies - If any coverage required is written on a claims-made coverage form:
(i) The retroactive date must be shown and must be before the effective date of the Contract or the commencement of work by Contractor. (ii) Insurance must be maintained, and evidence of insurance must be provided for at least 5 years after completion of the work or termination of the Contract, whichever first occurs.
(iii) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Contract, or work commencement date, Contractor must purchase extended reporting period coverage for a minimum of 5 years after completion of the work or termination of the Contract, whichever first occurs. (iv) A copy of the claims reporting requirements must be submitted to City for review.
(v) These requirements shall survive expiration or termination of the Contract.

Contractor shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the City’s Risk Manager or his/her designee in his/her sole discretion prior to City’s execution of the Contract and before work commences. Upon request of City, Contractor shall immediately furnish City with a complete copy of any insurance policy required under this Contract, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Contract.

If at any time during the life of the Contract or any extension, Contractor or any of its subcontractors fail to maintain any required insurance in full force and effect, all work under this Contract shall be discontinued immediately, and all payments due or that become due to Contractor shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Contract. No action taken by City hereunder shall in any way relieve Contractor of its responsibilities under this Contract.

Page 672 of 1376 ends

regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Contractor, its principals, officers, agents, employees, persons under the supervision of Contractor, vendors, suppliers, invitees, consultants, sub-consultants, subcontractors, or anyone employed directly or indirectly by any of them.

In the event of a partial or total destruction by the perils insured against of any or all of the work and/or materials herein provided for at any time prior to the final completion of the Contract and the final acceptance by the City of the work or materials to be performed or supplied thereunder, the Contractor shall promptly reconstruct, repair, replace, or restore all work or materials so destroyed or injured at his/her sole cost and expense. Nothing herein provided for shall in any way excuse the Contractor or his/her insurance company from the obligation of furnishing all the required materials and completing the work in full compliance with the terms of the Contract.

If Contractor should subcontract all or any portion of the services to be performed under this Contract, Contractor shall require each subcontractor to provide insurance protection in favor of City, its officers, officials, employees and agents in accordance with the terms of each of the preceding paragraphs, except that the subcontractors' certificates and endorsements shall be on file with Contractor and City prior to the commencement of any work by the subcontractor.

3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In constructing the Project, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.11 Bonds.

3.2.11.1 Performance Bond. Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

3.2.11.2 Payment Bond. Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not-toexceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by City.

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3.2.11.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City.

To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.

3.2.11.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California admitted surety with a current A.M. Best’s rating no less than A: VIII and satisfactory to the City. If a California admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.

3.3 Fees and Payments.

3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all construction services rendered under this Agreement at the rates set forth in Exhibit B attached hereto and incorporated herein by reference.

Extra work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

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3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement.

Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4 Accounting Records.

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination.

Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

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3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the follow address, or at such other address as the respective parties may provide in writing for this purpose:

Contractor:

Moore Flooring
Attn: Rodney Withers, President
5497 Vine Street
Chino, CA 91710
City:

City of Norco
2870 Clark Avenue
Norco, CA 92860
Attention: Director of Facilities and Maintenance
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the US Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.4 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.

3.5.5 Indemnification. To the furthest extent allowed by law, including California Civil Code section 2782, Contractor shall indemnify, hold harmless and defend City and its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by City, Contractor or any other person, and from any and all claims, demands and actions in law or equity (including attorney's fees and litigation expenses), arising or alleged to have arisen directly or indirectly out of performance of this Agreement.

Contractor’s obligations under the preceding sentence shall apply regardless of whether City or any of its officers, officials, employees, agents or volunteers are passively negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused by the active or sole negligence, or the willful misconduct, of City or any of its officers, officials, employees, agents or volunteers.

If Contractor should subcontract all or any portion of the work to be performed under this Agreement, Contractor shall require each subcontractor to indemnify, hold harmless and defend City and its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.

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This section shall survive termination or expiration of this Agreement.

3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.

3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.9 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.

3.5.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.11 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be work days (Monday through Friday, excluding holidays). All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

3.5.13 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

3.5.15 No Third-Party Beneficiaries. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties.

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3.5.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services.

3.5.20 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6 Subcontracting.

3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

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Contractor: Moore Flooring, Inc.
*By:
_________________________________
Signature
Rodney Withers, President
NOTE: SIGNATURES OF CORPORATE OFFICIALS MUST BE NOTARIZED.

Attach Certificate of Notary Acknowledgment
OWNER: CITY OF NORCO, a municipal corporation
*By:
__________________________________
Robin Grundmeyer, Mayor
ATTEST:
__________________________________
Dana Roa, CMC, City Clerk
APPROVED AS TO FORM:
__________________________________
Harper & Burns, LLP, City Attorney

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EXHIBIT A

CITYWIDE FLOORING PROJECT
The work to be done consists of furnishing all materials, equipment, tools, labor, and incidentals as required by the Specifications, and Contract Documents for the above stated project. The general items of work to be done hereunder consist of the removal and replacement of flooring at Norco Fire Station 57 (3367 Corydon Avenue), Norco Senior Center (2690 Clark Avenue), The Scout House (3939 Cedar Avenue), and Nellie Weaver Hall (90 Sixth Street). The specified flooring is our standard. Flooring of a comparable quality can be substituted. The City of Norco reserves the right to approve any changes to the brand of flooring and color. The flooring specs will need to be in the completed bid package.

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City Council

STAFF REPORT
Date: June 21, 2023 Agenda Item:

2.Q.

To: Honorable Mayor and City Council Members
Prepared By: Nichole Huetinck, Admin
Department: Sheriff
SUBJECT:

Amend Existing Agreement with Flock Group Inc. for Flock Safety Automated License Plate Reader (ALPR)
RECOMMENDATION:

Authorize the City Manager to amend the current agreement with Flock Group Inc. for the installation and maintenance of Phase 2 and Phase 3 for an additional twenty (20) Flock Safety cameras and increase compensation by $68,000 for a total amount not to exceed $93,000 for fiscal year 2023-24.

SUMMARY:

In March of 2021, the City approved the installation of ten (10) Flock Safety ALPR fixed cameras (Phase 1) in various locations around the City of Norco. The implementation of the Flock system has shown to be a force multiplier in assisting the Riverside County Sheriff’s Office with their criminal investigations. Staff recommends that the City Council authorize an amendment to the existing agreement by approving Phase 2 and Phase 3, which would include the installation of an additional twenty Flock Safety ALPR fixed cameras at strategic locations around the City. Adding the twenty additional Flock Safety ALPR fixed cameras would increase compensation by $68,000 for fiscal year 2023-2024.

BACKGROUND:

In March of 2021, the City approved the installation of ten Flock Safety ALPR fixed cameras in various locations around the City of Norco. The current ALPR technology is used to capture license plate information and compare license plate numbers with multiple law enforcement databases (e.g., stolen vehicles; felony vehicles; warrants; terrorism watch list; amber alerts; etc.). If a vehicle of interest has been observed, an alert will go to law enforcement. ALPR systems automate and improve the efficiency and effectiveness of identifying stolen/wanted vehicles among the thousands observed entering and exiting our community.

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Adding twenty additional Flock cameras in Norco would dramatically improve our law enforcement's ability to solve crimes. The additional cameras would provide cameras at each entrance to the City (except locations where an adjacent city already has a Flock camera capturing the direction of travel needed) and strategic intersections throughout the City's interior. Using the data in real-time will allow Deputies to find wanted vehicles and better understand where they are in the City, not just whether they have entered or exited the City. Most law enforcement agencies in California share their Flock data providing a statewide network of cameras capturing wanted vehicle information. If a vehicle is wanted by Norco Deputies and that vehicle appears in any other city using Flock Safety cameras, law enforcement will be alerted. The reverse is also true.

FISCAL IMPACT:

The annual reoccurring costs associated with the existing Phase 1 implementation is approximately $25,000. The total upfront cost for the additional twenty (20) cameras (Phase 2 and Phase 3), including installation, is $68,000. The costs have been included in the FY 2023-24 General Fund Operating Budget. The total annual recurring cost associated with all thirty (30) cameras for Fiscal Year 2024-25 would be approximately $85,000 and will be included in their corresponding fiscal years RELATIONSHIP TO STRATEGIC PLAN:

Strategic Plan Number 1: Public Health, Safety and Wellness: Enhance quality of life by promoting public health, safety and wellness initiatives for all community members.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: Harper and Burns, LLC, City Attorney ATTACHMENT(S):

Attachment A
Attachment B
Attachment C

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Flock Safety + CA - City of Norco
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:

Jesse Mund
[email protected]
7138996379
Created Date: 04/18/2023
Expiration Date: 06/30/2023
Quote Number: Q-20139
PO Number:

ATTACHMENT A

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Budgetary Quote
This document is for informational purposes only. Pricing is subject to change.

Bill To: Accounts Payable , Fiscal And Support Services Department 2870 Clark Avenue Norco, California 92860
Ship To: 2870 Clark Ave Norco, California 92860
Billing Company Name: CA - City of Norco Subscription Term: 12 Months Billing Contact Name: Payment Terms: Net 30
Billing Email Address: Retention Period: 30 Days
Billing Phone: Billing Frequency: 50% of Annual Contract + 100% of Implementation Invoiced at Signing. 25% of Annual Contract Invoiced
at First Camera Validation. 25% of Annual Contract
Invoiced at Last Camera Validation. Annual payments
invoiced for remainder of subscription term.

Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $30,000.00
Flock Safety Flock OS
FlockOS ™ Included 1 Included
Flock Safety LPR Products
Flock Safety Falcon ® Included 10 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Professional Services - Standard
Implementation Fee $650.00 5 $3,250.00
Professional Services - Existing Infrastructure
Implementation Fee $150.00 5 $750.00
Subtotal Year 1: $34,000.00
Annual Recurring Subtotal: $30,000.00
Estimated Tax: $0.00
Contract Total: $34,000.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice – this document is a non-binding proposal for informational purposes only. Pricing is subject to change.

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Billing Schedule Amount (USD)
Year 1
At Contract Signing $19,000.00
At First Device Installed $7,500.00
At Last Device Installed $7,500.00
Year 2
Contract Total $34,000.00
*Tax not included

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Product and Services Description
Flock Safety Platform Items Product Description
One-Time Fees Service Description
Installation on existing
infrastructure
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief.

Professional Services -
Standard Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.

Professional Services -
Advanced Implementation Fee
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief.

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Flock Safety + CA - City of Norco
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:

Jesse Mund
[email protected]
7138996379
Created Date: 05/03/2023
Expiration Date: 07/28/2023
Quote Number: Q-17433
PO Number:

ATTACHMENT B

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Budgetary Quote
This document is for informational purposes only. Pricing is subject to change.

Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform
Flock Safety Flock OS
FlockOS ™ Included 1 Included
Flock Safety LPR Products
Flock Safety Falcon ® Included 10 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Professional Services - Standard
Implementation Fee $650.00 5 $3,250.00
Professional Services - Existing Infrastructure
Implementation Fee $150.00 5 $750.00
Subtotal Year 1: $34,000.00
Annual Recurring Subtotal:

Estimated Tax: $0.00
Contract Total: $34,000.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice – this document is a non-binding proposal for informational purposes only. Pricing is subject to change. $30,000

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Billing Schedule Amount (USD)
Year 1
At Contract Signing $19,000.00
At First Device Installed $7,500.00
At Last Device Installed $7,500.00
Year 2
Contract Total $34,000.00
*Tax not included

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Product and Services Description
Flock Safety Platform Items Product Description
Flock Safety Falcon ® An infrastructure-free license plate reader camera that utilizes Vehicle Fingerprint® technology to capture vehicular attributes.

One-Time Fees Service Description
Installation on existing
infrastructure
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief.

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ATTACHMENT C

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Page 692 of 1376 ends

Page 693 of 1376 ends

Page 694 of 1376 ends

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City Council

STAFF REPORT
Date: June 21, 2023 Agenda Item:

2.R.

To: Honorable Mayor and City Council Members
Prepared By: Lisette Free, Finance Director
Department: Finance
SUBJECT:

Approval and Adoption of the Annual Appropriations Limit for the Fiscal Year 2023-2024 RECOMMENDATION:

Adopt Resolution No. 2023-33, approving the annual appropriations limit for Fiscal Year 2023-2024.

SUMMARY:

The City is required by Article XIII of the State Constitution to adopt an annual appropriations limit which sets the maximum appropriation for the General Fund. Staff is recommending that Council adopt the attached resolution approving $53,949,789 as the appropriations limit for Fiscal Year 2023-24.

BACKGROUND:

Attached is a resolution, as required by State law to approve the appropriations limit for the Fiscal Year (FY) 2023-24 in the amount of $53,949,789. Staff is still going through the budget process in order to establish General Fund’s final appropriation for FY 2023-24.

However, it is important to note that the FY 2023-24 General Fund appropriations will be significantly less than the appropriations limit calculated under State law. The calculated appropriation amount is the maximum amount that the City Council can appropriate from the General Fund for FY 2023-24.

The appropriations limit for FY 2023-24 has been calculated using the change in the City of Norco’s population of -0.52% and the State change in per capita personal income of

4.44% as provided by the State of California Department of Finance. Attachment A is the FY 2023-24 Appropriations Limit Calculation.

FISCAL IMPACT:

Not applicable for this item

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RELATIONSHIP TO STRATEGIC PLAN:

The Annual Appropriations Limit for FY 2023-24 is consistent with Strategic Direction No. 3 - Economic Development and Financial Stability: Assure financial stability by expanding development efforts, diversifying revenue sources and continuing prudent financial management
REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: Harper and Burns, LLC, City Attorney ATTACHMENT(S):

Attachment A
Attachment B
Resolution No. 2023-33

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Calculation of Appropriations Limit:

Fiscal Year 2022-23 Appropriations Limit 51,926,268 $
Adjustment Factors
a. Change in City Population 0.99480
b. Change in Per Capita Personal Income 1.04440
Change Factor (a x b) 1.03897
Annual Adjustment 2,023,521
Fiscal Year 2023-24 Appropriations Limit $ 53,949,789
Attachment A
City of Norco, California
FY 2023-24 Appropriations Limit Calculation

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May 2023
Dear Fiscal Officer:

Subject: Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code section 2227 requires the Department of Finance (Finance) to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2023, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2023-24. Attachment A provides the change in California’s per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2023-24 appropriations limit. Attachment B provides the city and unincorporated county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.

Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code section 2228 provides additional information regarding the appropriations limit.

Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. The code section and the California Constitution can be accessed at the following website: http://leginfo.legislature.ca.gov/faces/codes.xhtml.

Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.

Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2023.

Please Note: The prior year’s city population estimates may be revised. The per capita personal income change is based on historical data.

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.

JOE SPEPHENSHAW
Director
By:

Erika Li
Chief Deputy Director
Attachment
Attachment B Page 1 of 3

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May 2023
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2023-24 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2023-24 4.44
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2023-24 appropriation limit.
2023-24:

Per Capita Cost of Living Change = 4.44 percent
Population Change = -0.35 percent
Per Capita Cost of Living converted to a ratio: 4.44 + 100 = 1.0444 100
Population converted to a ratio: -0.35 + 100 = 0.9965
100
Calculation of factor for FY 2023-24: 1.0444 x 0.9965 = 1.0407 Attachment B Page 2 of 3

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Fiscal Year 2023-24
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2022 to January 1, 2023 and Total Population, January 1, 2023 Total
County Percent Change --- Population Minus Exclusions --- Population City 2022-2023 1-1-22 1-1-23 1-1-2023
Riverside
Banning 1.28 30,856 31,250 31,250
Beaumont 4.12 54,349 56,590 56,590
Blythe -0.43 12,662 12,607 17,265
Calimesa 0.11 10,950 10,962 10,962
Canyon Lake -0.49 11,003 10,949 10,949
Cathedral City -0.37 51,590 51,400 51,433
Coachella 1.26 41,935 42,462 42,462
Corona -0.09 157,139 157,005 157,005
Desert Hot Springs 0.68 32,389 32,608 32,608
Eastvale -0.66 69,978 69,514 69,514
Hemet 0.84 89,170 89,918 89,918
Indian Wells -0.23 4,785 4,774 4,774
Indio 1.17 89,789 90,837 90,837
Jurupa Valley -0.16 105,154 104,983 104,983
Lake Elsinore -0.02 71,844 71,828 71,973
La Quinta 1.11 37,562 37,979 37,979
Menifee 2.44 107,411 110,034 110,034
Moreno Valley -0.01 208,302 208,289 208,289
Murrieta -0.54 110,592 109,998 109,998
Norco -0.52 22,345 22,228 25,037
Palm Desert -0.02 50,626 50,615 50,615
Palm Springs -0.17 44,165 44,092 44,092
Perris 0.60 78,474 78,948 78,948
Rancho Mirage 0.94 16,854 17,012 17,012
Riverside -0.36 314,759 313,617 313,676
San Jacinto -0.37 54,303 54,103 54,103
Temecula -0.52 109,468 108,899 108,899
Wildomar -0.28 36,438 36,336 36,336
Unincorporated 0.83 398,128 401,433 401,693
County Total 0.34 2,423,020 2,431,270 2,439,234
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

Attachment B Page 3 of 3

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RESOLUTION NO. 2023-33

A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF NORCO,

CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL
APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2023-2024
WHEREAS, the voters of California, on November 6, 1979, added Article XIII-B to the State Constitution placing various limitations on the appropriation of the state and local governments; and
WHEREAS, Article XIII-B provides that the appropriation limit for the Fiscal Year 2023-2024 is calculated by adjusting the base year appropriation of the Fiscal Year 1978- 1979 for changes in state per capita personal income statistics and population (see Exhibit “A” and “B”); and
WHEREAS, the City has selected the change in state per capita personal income and the annual percentage change in population for the City of Norco supplied by the State Department of Finance to set the appropriation limit; and WHEREAS, the City of Norco has complied with all the provisions of Article XIII-B in determining the appropriation limit for Fiscal Year 2023-2024.

NOW, THEREFORE, BE IT RESOLVED that the appropriations limit in Fiscal Year 2023-24 shall be $53,949,789 for the City of Norco, California.

PASSED AND APPROVED by the City Council of the City of Norco, California, at a regular meeting held on June 21, 2023.
________________________
Robin Grundmeyer, Mayor
City of Norco
ATTEST:
_________________________
Dana Roa, CMC, City Clerk
City of Norco, California

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Resolution No. 2023-33 - Annual Appropriations Limit – FY 2023-2024

Page 2 ends

June 21, 2023
I, Dana Roa, CMC, City Clerk of the City of Norco, California, do hereby certify that the foregoing Resolution was introduced and adopted by the City Council of the City of Norco, California, at a regular meeting thereof held on June 21, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Norco, California, on June 21, 2023.
________________________
Dana Roa, CMC, City Clerk
City of Norco, California
Attachment “A” – Fiscal Year 2023-24 Appropriations Limit Calculation Attachment “B” – DOF Price and Population Letter 2023

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City Council

STAFF REPORT
Date: June 21, 2023 Agenda Item:

2.S.

To: Honorable Mayor and City Council Members
Prepared By: Amanda Hamilton, Facilities and Maintenance Director
Department: Facilities and Maintenance
SUBJECT:

Kathy Azevedo Spirit of Norco Monument and Recipient Award Policy and Procedures RECOMMENDATION:

Approve the Kathy Azevedo Spirit of Norco Monument Conceptual Design and Recipient Award Policy and Procedures
SUMMARY:

In October 2022, staff began working with the Kathy Azevedo Monument Subcommittee to revise a plan for the monument. Staff was tasked with finding a location that was suitable for ADA accessibility along with a monument that would fit within the confines of the $90,000 budget. Staff wanted to create a monument that was beautiful and that would represent Kathy's spirit and bravery along with a monument that was attractive to all visitors of the George Ingalls Equestrian Event Center.

In November 2022, Caprock was able to have the conceptual plans donated by Rodarte Landscape Architecture and Carlile Coatsworth Architects. The subcommittee comprised of two council members, Patrick Daniels from CapRock, and City staff have developed the policies and procedures for the recipient awards. In addition, the Azevedo family has also provided input on the monument along with the recipient award guidelines. The Azevedo family has asked to be part of the Subcommittee for the first three years of the recipient award.

BACKGROUND:

The Kathy Azevedo Spirit of Norco Monument site will be located at the Ingalls Event Center surrounding the stagecoach on the arena level. The 2-3' high pony walls will delineate the monument and provide structure to the garden/monument memorial area.

The monument will incorporate metal sculptures created by Ricardo Breceda who has created other metal artwork at the event center. The monument will feature a metal Pegasus, angel wings, and cacti as primary focal points of the monument. Incorporated

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into the desert landscape will be a monument sign that will provide an inscription along with a picture of Kathy riding her horse in Moreno Arena.

The monument will also act as a natural gathering point for all to view the beautiful artwork along with the names of recipients found on the 4" x 8" inscribed bricks for the monuments pathway. The angel wings will offer a more interactive approach to the monument by providing visitors photo opportunities at the site and provide inspiration to others to join in the true spirit of Norco through volunteerism, devotion to the community, and preservation of the Norconian lifestyle. Staff will also be working with Act 1 on incorporating the Horsetown USA®, logo in the middle section of the bricks with stamped concrete. See "Attachment A" for the conceptual view of the monument.

On May 8, 2023, the Kathy Azevedo Monument conceptual plans, recipient award policies and procedures were presented to the Parks and Recreation Commission. The Commission recommended approval of the plans, policies and procedures but requested that the block wall be lowered in front of the stagecoach to not block any photo opportunities. The request is to have the wall lowered to 2' in front of the stagecoach.

Staff reviewed this request and will incorporate the change into the final design.

Project Cost and Timeline
Phase of Project Costs Timeline
Artwork $30,000 - with a $8,000 inkind donation June - September 2023 Hardscape (Act 1) $42,420 - with a $15,000 inkind donation August - October 2023 Landscape (in-house) $15,000 September - October 2023
All phases of this project will be under $50,000 and therefore all contracts will be approved by the City Manager.

The Unveiling and Future Recipient Awards
The unveiling of the Kathy Azevedo Monument will take place on what would be Kathy's 70th birthday, November 5, 2023. In 2024, we will have an inaugural class of recipients that will be recognized with inscribed bricks at the memorial. Each year after, a maximum of five recipients will be recognized with inscribed bricks. These recognition events will be held before the Day of the American Cowboy Rodeo.

The City of Norco will purchase and inscribe the bricks before each event. The City of Norco Facilities and Maintenance Department will also maintain and operate the memorial site. The memorial will have the same hours of operation as the Veterans Memoria Plaza, 7 a.m. to dusk.

Kathy Azevedo Spirit of Norco Recipient Guidelines

1. The Nominee shall be a past or present resident of the City of Norco, living or departed.

2. The Nominee:
• Embodied Kathy Azevedo’s bravery, patriotism, leadership and charisma; or • Supported the preservation of Norco’s rural lifestyle; or

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• Made an outstanding contribution toward the development of a City asset or community program; or
• Demonstrated selfless devotion to helping others in the Norco community

3. The name of the Nominee is to be submitted in a formal request with a biography addressing Items 1 & 2 to the Facilities and Maintenance Department and Kathy Azevedo Monument Subcommittee for initial review (March 1st deadline for submittals).

4. After the Kathy Azevedo Monument Subcommittee and staff’s initial review, the request will be submitted to the Parks and Recreation Commission with staff’s recommendation.

5. The Parks and Recreation Commission shall review the submission and advise the City Council regarding the merit of recognition.

6. The City Council will ultimately determine the merit of recognition.

Inscription on Monument
Kathy Azevedo Spirit of Norco Monument
The Spirit of Norco Monument recognizes those who embody Kathy Azevedo’s bravery, patriotism, leadership and charisma, as well as her unwavering support and unconditional loyalty to Norco.

About Kathy Azevedo
Kathy Azevedo was a local hero, Horsetown USA® advocate and former Norco Mayor who was known for her infectious smile, acts of kindness and unconditional love for Norco.

Kathy attended Norco High School, where her role as a cheerleader for the Cougars prepared her to be the ultimate cheerleader for Horsetown USA®, a term that she proudly created. While many of her classmates left Norco after graduation, Kathy remained true to her hometown and tirelessly promoted and enhanced the City of Norco throughout her entire career as a public servant.

During her 12 years on the Norco City Council, Kathy achieved an impressive list of accomplishments that will never be forgotten, including her contributions to the Norco Fair, the National Day of the American Cowboy, the Horsetown Parade of Lights and Christmas Festival, and SilverLakes Sports Park.

Kathy was constantly inspired by her experiences growing up in Norco, passionately supported the preservation of Norco’s rural lifestyle, and never stopped giving back to her hometown. While Kathy’s legacy as a lifelong Norconian will have a lasting impact in Norco and throughout the region, her spirit lives on at this monument that is proudly dedicated in her honor.

Kathy was married to her high school sweetheart and loving husband, Danny, for 45 years, and was blessed with two children and four grandchildren.

FISCAL IMPACT:

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The Kathy Azevedo Spirit of Norco Monument was approved as a Capital Improvement Program (CIP) Project for Fiscal Year 2022-23. The total funds available for this project are $90,000 from Account No. 140.910.43150.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Direction #4 - Communication and Stakeholder Experience: Enhance the stakeholder experience, engage the community, and build brand awareness through proactive, effective and consistent communication.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: Harper and Burns, LLC, City Attorney ATTACHMENT(S):

Attachment A

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Spirit of Norco Monument
April 4, 2023

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Proposed Kathy
Azevedo Memorial
Existing Accessible
Restrooms

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1 3’ HT. STONE PONY WALL
1 2 3 9 1 4 5 6 7 8

DESIGN KEY NOTES
5 EXISTING STAGE COACH STATUE
2 NATURAL STONE BENCH 6 DECORATIVE ROCK MULCH WITH ACCENT

SHRUBS AND SUCCULENTS
3 KATHY AZEVEDO MONUMENT PEGASUS
7 SPIRIT OR NORCO WINGS WITH INSCRIPTION
4 BRICK PAVERS WITH RECIPIENT NAMES
8 LARGE METAL CACTUS
9 KATHY AZEVEDO MONUMENT INSCRIPTION
1

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1 3’ HT. STONE PONY WALL
2 9 3
4 5 6

DESIGN KEY NOTES
5 EXISTING STAGE COACH STATUE
2 NATURAL STONE BENCH 6 DECORATIVE ROCK MULCH WITH ACCENT

SHRUBS AND SUCCULENTS
3 KATHY AZEVEDO MONUMENT PEGASUS
7 SPIRIT OR NORCO WINGS WITH INSCRIPTION
4 BRICK PAVERS WITH RECIPIENT NAMES
8 LARGE METAL CACTUS
9 KATHY AZEVEDO MONUMENT INSCRIPTION
7 1
8

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Thank You

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City Council

STAFF REPORT
Date: June 21, 2023 Agenda Item:

2.T.

To: Honorable Mayor and City Council Members
Prepared By: Lisette Free, Finance Director
Department: Finance
SUBJECT:

Delinquent Special Taxes – Community Facilities District No. 2001-1 (Norco Ridge Ranch)
RECOMMENDATION:

Adopt Resolution No. 2023-34, ordering judicial foreclosure of delinquent special taxes in Community Facilities District No. 2001-1 (Norco Ridge Ranch) SUMMARY:

On April 18, 2001, the City Council formed Community Facilities District No. 2001-1 (Norco Ridge Ranch) (the “CFD”), a California community facilities district. The City Council acts as the governing board of the CFD. Also on April 18, 2001, the City Council acting as the legislative body of the CFD authorized the issuance of bonds and the levy of special taxes to pay principal and interest on the bonds for the CFD. The special taxes are collected in bi-annual installments which become delinquent on December 10 and April 10 of each tax year. This action will approve a judicial foreclosure on a property that has not paid its assessments; the foreclosure is required by the bond covenants.

BACKGROUND:

Pursuant to the official statement regarding the bonds issued for the CFD, the City Council, acting as the legislative body of the CFD, has covenanted to bondholders to commence judicial foreclosure proceedings against properties within the CFD for which special taxes are delinquent. Pursuant to Section 53356.1 of the Mello-Roos Community Facilities Act of 1982, judicial foreclosure proceedings cannot be initiated until the City Council, acting as the legislative body of the CFD, has adopted a resolution authorizing the commencement of such actions; it authorizes the initiation of foreclosure proceedings against those properties located in the CFD which have been reported as delinquent with respect to the payment of special taxes.

In order to fulfill the covenant set forth in the official statement, staff recommends that the City Council, acting as the legislative body of the CFD, adopt the resolution authorizing

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the commencement of judicial foreclosure actions with regard to those properties identified in Exhibit A, on behalf of City of Norco Community Facilities District No. 2001-1 (Norco Ridge Ranch).

The judicial foreclosure proceedings is for one property/homeowner within the CFD for which special taxes are delinquent. The delinquent special taxes have not been paid despite multiple attempts to reach via United States certified mail/return receipt. The city is obligated to follow through the foreclosure process and does not take this lightly. The City has not had to foreclose a property in recent memory and is required to fulfill the covenant set forth in the official statement.

FISCAL IMPACT:

The legislative body of the CFD has covenanted to bondholders to commence judicial foreclosure proceedings against properties within the CFD for which special taxes are delinquent.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Direction No. 3 - Economic Development and Financial Stability: Assure financial stability by expanding development efforts, diversifying revenue sources and continuing prudent financial management.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: Harper and Burns, LLC, City Attorney ATTACHMENT(S):

Exhibit A
Resolution No. 2023-34

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EXHIBIT A
Parcel Owner’s Name District Tax Year Installments
168-260-022-9 SIRIN EDWIN CFD 2001-1, Norco Ridge Ranch 2020/21 1st & 2nd 168-260-022-9 SIRIN EDWIN CFD 2001-1, Norco Ridge Ranch 2021/22 1st & 2nd 168-260-022-9 SIRIN EDWIN CFD 2001-1, Norco Ridge Ranch 2022/23 1st & 2nd

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RESOLUTION NO. 2023-34

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORCO,

CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 2001-1 (NORCO RIDGE RANCH), ORDERING

THE COMMENCEMENT OF JUDICIAL FORECLOSURE ACTIONS

PURSUANT TO THE MELLO-ROOS COMMUNITY FACILITIES ACT OF
1982 TO COLLECT DELINQUENT SPECIAL TAX INSTALLMENTS AND

DIRECTING THE REMOVAL OF DELINQUENT SPECIAL TAX

INSTALLMENTS FROM THE COUNTY TAX ROLL
WHEREAS, pursuant to the Mello-Ross Community Facilities Act of 1982 (Government Code Section 53311, et seq.) (“Mello-Roos Act”), the City of Norco Community Facilities District (CFD) No. 2001-1 (Norco Ridge Ranch) has incurred bonded indebtedness to finance certain public infrastructure improvements and duly and regularly levied a special tax against parcels of real property within the CFD by way of the Riverside County Tax Roll for the payment of such bonded indebtedness (“Special Tax”); and WHEREAS, the CFD has duly recorded notice of the levy of the Special Tax, thereby imposing a lien securing each installment thereof, and interest and penalties thereon, against those parcels set forth in said notice; and
WHEREAS, those installment(s) of the Special Tax set forth in Exhibit “A” attached hereto have not been paid when due and remain delinquent; and WHEREAS, the City Council of the City of Norco acting as the legislative body of the CFD (“City Council”) is authorized by the Mello-Roos Act to order, not later than four (4) years after the due date of the last installment of principal due on the bonds secured by the levy of the Special Tax, that any delinquent installments thereof be collected by action(s) brought in the Superior Court to foreclose the liens securing those installments; and WHEREAS, pursuant to the Mello-Roos Act, the CFD has covenanted with the owners of the bonded indebtedness secured by the Special Tax to institute and prosecute judicial foreclosure actions to collect delinquent installments of the Special Tax (“Bond Covenant”); and
WHEREAS, the City Council has determined that the public interest and necessity, including, but not limited to, the Bond Covenant, requires the prosecution of judicial foreclosure actions to collect delinquent installment(s) of the Special Tax set forth in Exhibit “A”; and
WHEREAS, when a foreclosure action is ordered to be commenced pursuant to the Mello-Roos Act, the county tax collector (“Tax Collector”) shall be credited upon the current tax roll with the amount charged on account of the delinquent Special Tax to be sued on, including applicable penalties, interest, and costs, and to be relieved of further duty in regard thereto; and

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Resolution No. 2023-34 – Ordering Judicial Foreclosure Action for CFD 2001-1

Page 2 ends

June 21, 2023
WHEREAS, the Mello-Roos Act requires a Notice of Intent (“NOI”) to Remove Delinquent Special Tax Installments from the Tax Roll to be recorded prior to the removal of the delinquent Special Tax installments from the county tax roll; and WHEREAS, the CFD previously retained Willdan Financial (“Financial Consultant”) to administer the CFD; and
WHEREAS, the CFD previously retained Stradling, Yocca, Carlson & Rauth, a Professional Corporation (“Special Counsel”), to prosecute judicial foreclosure actions on behalf of the CFD.

NOW THEREFORE, the City Council of the City of Norco, California, acting in its capacity as the legislative body of City of Norco Community Facilities District No. 2001-1 (Norco Ridge Ranch), does hereby resolve, determine, and order as follows:

SECTION 1. The foregoing recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The delinquent Special Tax installment(s) listed in Exhibit “A” attached hereto and incorporated herein by this reference shall be collected by action(s) brought pursuant to the Mello-Roos Act in the applicable Superior Court of the State of California to foreclose the liens securing those delinquent Special Tax installments (“Foreclosure Action(s)”).

SECTION 3. Special Counsel is authorized to initiate and litigate the Foreclosure Action(s) on behalf of the CFD.

SECTION 4. All costs and attorneys’ fees incurred in the collection of the delinquent Special Taxes shall be sought in the Foreclosure Action(s) pursuant to the Mello-Roos Act.

Special Counsel is authorized to require payment of costs and attorneys’ fees as a condition of any pre-judgment or post-judgment redemption.

SECTION 5. Special Counsel, in conjunction with the Director of Finance and the Financial Consultant, is authorized and directed to take the following actions pursuant to Section 53356.2 of the Mello-Roos Act:
a. Record an NOI that corresponds to the delinquent parcel(s) listed in Exhibit “A” and lists the Special Counsel and or the Director of Finance as the official to be contacted regarding the delinquent installment amounts;
b. To present to the Tax Collector written proof of the recordation of the NOI together with a request for the Tax Collector to remove the delinquent Special Tax installment(s) from the tax rolls for each parcel listed in Exhibit “A”; c. To credit the Tax Collector upon the current tax roll with the amount charged on account for the parcel(s) listed in Exhibit “A”, including applicable penalties, interest, and costs, and relieve the Tax Collector of further duty in regard thereto.

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Resolution No. 2023-34 – Ordering Judicial Foreclosure Action for CFD 2001-1

Page 3 ends

June 21, 2023
SECTION 6. To the extent that any of the actions set forth in Section 5 above have already been completed, such prior actions are hereby ratified.

SECTION 7. In the event that future installments of the Special Tax levied against parcel(s) listed in Exhibit “A” became delinquent during the pendency of the Foreclosure Action(s) and/or prior to the particular delinquent parcel’s sale pursuant to judgment, Special Counsel is directed to cause such future delinquent Special Tax installments to be removed from the county tax roll and collected, along with any applicable interest, penalties, costs, fees and other charges, through the corresponding pending Foreclosure Action(s) or modification of the judgment pursuant to Section 53356.1(c) of the Mello-Roos Act.

SECTION 8. The City Council of the City of Norco is hereby authorized and directed to take any actions and execute and deliver any and all documents as necessary to implement the terms of this Resolution, including entering into agreements for services with Special Counsel and other consultants to pursue the collection of the delinquent Special Tax installments.

SECTION 9. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this Resolution.

PASSED AND ADOPTED by the City Council of the City of Norco, California, at a regular meeting held on June 21, 2023.
____________________________
Robin Grundmeyer, Mayor
City of Norco, California
ATTEST:
_______________________
Dana Roa, CMC, City Clerk
City of Norco, California

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Resolution No. 2023-34 – Ordering Judicial Foreclosure Action for CFD 2001-1

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June 21, 2023
I, Dana Roa, CMC, City Clerk of the City of Norco, California, do hereby certify that the foregoing Resolution was adopted by the City Council of the City of Norco, California, at a regular meeting thereof held on June 21, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

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City Council

STAFF REPORT
Date: June 21, 2023 Agenda Item:

2.U.

To: Honorable Mayor and City Council Members
Prepared By: Lisette Free, Finance Director
Department: Finance
SUBJECT:

Approval and Adoption of the City of Norco Operating and Capital Improvement Project Budgets for Fiscal Year 2023-24 and Reserve Policy.

RECOMMENDATION:

1. Adopt Resolution No. 2023-35 approving and adopting the City Operating Budget for Fiscal Year 2023-24 and authorizing appropriations therefrom.

2. Adopt Resolution No. 2023-36 approving and adopting the City of Norco Capital Improvement Program Budget for Fiscal Years 2024-28.

3. Adopt Resolution No. 2023-37, approving and adopting the City of Norco Reserve Policy.

SUMMARY:

On May 3, May 10 and June 7, 2023, staff conducted budget workshops to review the proposed Operating and Capital Improvement Program Budgets for FY 2023-24. During these workshops, staff presented Preliminary Operating and Capital Budgets to the City Council. The total recommended Fiscal Year (FY) 2023-24 Operating and Capital Improvement Budget appropriation is $125,557,197.

The Funds included in the City’s Operating Budget consist of the General Fund, Water Fund, Sewer Fund, Housing Fund, Community Development Block Grant (CDBG) Fund, Gas Tax Fund, Measure R Fund, Miscellaneous Grants Fund, Nancy Newman Trust Fund, National Pollution Discharge Elimination System (NPDES) Fund, and Air Quality Management District (AQMD) Fund. Total estimated revenues and available fund balance or working capital for each Fund exceeds the estimated total expenditures for the year, thus providing for a balanced budget for all Funds, with the exception of the Gas Tax Fund.

BACKGROUND:

The City’s Operating and Capital Budget for FY 2023-24 includes the General Fund, Water Fund, Sewer Fund, Housing Fund, Community Development Block Grant (CDBG)

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Fund, Gas Tax Fund, Measure R Fund, Miscellaneous Grants Fund, Nancy Newman Trust Fund, National Pollution Discharge Elimination System (NPDES) Fund, and Air Quality Management District (AQMD) Fund with total recommended appropriation of $125,557,197. The Appropriation Schedule is provided as Attachment A (OP Budget).

The City’s General Fund is the primary Operating Fund of the City and is the main source of monies use to pay for public safety services (fire and police), community services, facilities and maintenance, administration, community development, engineering, and other essential governmental type services. The total recommended appropriation and projected revenue are $31,073,552 and $28,809,595 respectively. This results in a total excess of estimated expenditures over estimated revenues of approximately $2.3 million.

Although the General Fund is projected to have an estimated budget deficit of $2.3 million, the deficit is balanced with available fund balance. Revenue growth is slower than the expenditure growth and the expenditure growth is driven by inflationary pressures and regulatory requirements. It is also important to note that American Rescue Plan Act (ARPA) funding received in the last previous two fiscal years in the amount of $6.3 million provided funding for expenditures that are now funded through the General Fund.

The Water Operating Fund has total estimated operating revenues of $13,015,800 and total estimated expenses of $13,497,860 while the Sewer Operating Fund includes total estimated operating revenues of $7,710,312 and total projected expenses of $10,165,100. The difference between total projected revenues and expenses in the Water and Sewer Funds are $482,060 and $2,454,788, respectively and will reduce the ending working capital for each fund. The ending working capital will be used to fund operating reserves, rate stabilization reserves and future capital projects.

For additional information regarding revenues and expenditures estimates for the rest of the City Operating Funds, including Gas Tax, NPDES, CDBG, AQMD, Nancy Newman Trust, Measure R and Miscellaneous Grant Funds, see Appropriation Schedule (Attachment A OP Budget).

The budget data for the Successor Agency of the former Norco Community Redevelopment Agency, which includes total estimated expenditures of $6,311,833 are presented in the City’s budget document for information purposes only. The Countywide Oversight Board and the State Department of Finance have the authority for approving the Recognized Obligations Payment Schedule (ROPS). On the other hand, budget information for the Housing Successor Agency, which includes total estimated expenditures in the amount of $494,400, is included in the total City budget because the City Council is the Successor Housing Entity's Governing Board.

Factors Affecting the Proposed Operating Budget:

The proposed Fiscal Year (FY) 2023-24 Operating Budget has been developed under the key assumption that economic activities are leveling off, with revenue growth slowing overall as compared to the post-pandemic "bounce" in revenues across many categories.

Due to rising inflation and interest rates, consumer spending growth has slowed, causing key General Fund revenues, such as sales tax, to show only modest growth next year.

Consequently, revenues and expenditures for FY 2023-24 have been estimated based on a cautious economic environment, as well as historical operating statistics.

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Outlined below are additional major factors that are likely to impact Operating Budget revenue in FY 2023-24:
• Sales tax which represents nearly 40% of total estimated General Fund revenue, is projected to increase slightly by 1.1%. Up until this point, the city's sales tax revenue has risen substantially in recent years. However, sales tax is highly sensitive to economic conditions. Rising inflation is leading to a slow-down in consumer spending, which, along with ongoing redistribution of online sales tax, are having a significant negative impact on FY 2023-24 sales tax revenue growth. • Community Development revenues are estimated to decrease from the previous years due to economic and other existing uncertainties. Anticipated residential projects may experience delays, which could have a significant negative impact on projected revenues.
• Water and Sewer Funds revenues are estimated based on current consumption levels and approved rates structure. No rate adjustments are scheduled to be implemented during the fiscal year. It is important to note that with the rising cost of purchased water and the need for capital investments, rate adjustments are anticipated to be necessary in the near future.

The following are key changes affecting the FY 2023-24 Proposed Operating Budget estimated expenditures:

1. Public safety – fire and police contract rates: Riverside County Sheriff’s Department contract rates are projected to increase by 4% while CAL FIRE/Riverside County Fire Department contract rates are projected to increase by 6%.

2. Staffing levels are expected to remain generally flat across the organization, with the exception of one Public Works Utility Worker to meet workloads to serve the needs of the community and reduce the need for contract services.

3. Increase in pension contribution rates for Classic and PEPRA members.

4. Increase in retiree medical insurance costs due to increase in premium and the number of retirees.

5. Increases in general liability, workers' compensation and other insurance programs. The insurance market is suffering its worst time since the 1970's, driving unusual rate increases across the board.

6. Cost increases in third-party contractual and professional services.

7. Rising costs of purchased water.

8. Increase in third-party sewer treatment costs.

9. Increase in Information Technology spending for equipment, security and software upgrades and replacements.

Fund and Working Capital Balances
The estimated beginning and ending fund and working capital balances for the major Operating Funds consisting of the General Fund, Water Fund and Sewer Funds are discussed below.

General Fund:

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The estimated fund balance as of the beginning of FY 2023-24 is $31,359,170. Total estimated revenues including transfers-in during the fiscal year is $28,809,595 while total estimated expenditures is $31,073,552; resulting in estimated revenue deficit of $2,263,957 which will be balanced with available fund balance. The deficit is $350,000 less than previous reported at the June 7, 2023 Budget Workshop since $350,000 in Facilities and Park contractual services presented to Measure R were previously accounted for in the General Fund. This will bring estimated fund balance to $29,095,213 at the end of FY 2023-24. This estimated fund balance amount represents 95% of total estimated FY 2023-24 expenditures of $31,073,552. This amount represents a strong fund balance that can continue to prudently support maintenance of existing service levels even if the General Fund experiences short-term revenue decline. As discussed in the latter part of this report, with the dissolution of the Special Asset Revenue Fund, an estimated $4.3 million will be designated in the General Fund balance for Economic Development reserves.

Existing City Council resolution requires that an amount equal to a minimum of 25% of estimated General Fund expenditures be maintained as fund balance for emergencies.

Based on the recommended total General Fund budget of $31,073,552 the amount of fund balance required for emergencies in FY 2023-24 is $7,768,388.

Water Fund:

The estimated beginning working capital balance as of July 1, 2023 is $6,487,725. Total estimated expenses including transfers-out during FY 2023-24 is $13,497,860 while total estimated revenue is $13,015,800 resulting in estimated decrease of $482,060 in working capital. With this decrease, ending working capital is projected to be $6,005,665 by June 30, 2024. The ending working capital will be used to fund rate stabilization and operating reserves; and future capital projects.

The Water Fund’s working capital balance is reviewed annually to determine the amount necessary to make the required contribution in order to meet the target for operating and rate stabilization reserves; and make transfers to Water Capital Fund for future capital projects. The target operating reserve was set to equal three (3) months of the cost of Water Fund operations or $3.4 million for FY 2023-24. The rate stabilization reserve target is $2 million with a goal to fully fund the reserves by FY 2025-26. The actual amount of working capital balance available to be transferred to Water Capital Fund for future projects will be determined at the end of each fiscal year based on actual results.

Sewer Fund:

The estimated beginning working capital balance as of July 1, 2023 is $3,399,734. Total estimated expenses including transfers-out during FY 2023-24 is $10,165,100 while total estimated revenue is $7,710,312 resulting in estimated decrease of $2,454,788 in working capital. With this decrease, ending working capital is projected to be $944,946 by June 30, 2023 mainly due to the $3.2 million loan to the Recycled Water Fund. Like the Water Fund, the Sewer Fund’s working capital balance is annually reviewed to determine the amount to be allocated to meet operating reserve target and to fund capital projects. The operating reserve target was set to equal three (3) months of the annual cost of Sewer Fund operations or $2.5 million. A rate stabilization reserve was not recommended for the Sewer Fund due to the stability of sewer revenues. The actual amount of working capital balance available to be transferred to Sewer Capital Fund for future projects will be determined at the end of each fiscal year based on actual results.

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Other Funds:

The proposed budget for other Funds, including CDBG, NPDES, Housing Miscellaneous Grant Funds, and Measure R estimates that there will be sufficient revenues and fund balances during the fiscal year to cover total recommended expenditure appropriations as shown on Attachment A, with the exception of the Gas Tax Fund. The Gas Tax Fund will be monitored through out the year to ensure sufficient funding to support its operations are met and will make adjustments as needed. For more details, please refer to the City’s Proposed Budget schedules for FY 2023-24.

See Proposed FY 2023-24 Operating Budget.

Capital Improvement Budget
During the Budget Workshop, staff reviewed key projects funded by the City’s various Capital Improvement Project Funds; including projects to be funded with Measure R revenues. The Measure R Citizens’ Oversight Committee (COC) met to review funding requests submitted by staff regarding FY 2023-24 budget requests at their April 26, 2023 and May 24, 2023 meetings. The COC completed its review and finalized its recommendations to the City Council for final review and approval (see Attachment A CIP Budget).

See Proposed FY 2023-24 Capital Improvement Program Budget.

Reserve Policy
On June 7, 2023, Staff presented a draft Reserve Policy, which will serve as the framework to enable the City to meet its financial commitments, address unexpected future events in a fiscally prudent manner and ensure the long-term financial health of the City.

Establishing a formalized Reserve Policy (the “Policy”) will serve as the framework to enable the City to meet its financial commitments, address unexpected future events in a fiscally prudent manner and ensure the long-term financial health of the City. This policy is intended to serve as guidelines to assist the City Council in reaching these goals. The policy sets categories in which reserves will be assigned, minimum level reserves will be maintained, and a mechanism for which reserves will be funded and replenished. Many components of this policy are based on existing resolutions or actions to establish reserves; once adopted, the Reserve Policy will replace those prior resolutions, and consolidate the City's reserve goals into a single document that is updated annually and reviewed by the City Council as part of the budget process (see Attachment A Reserve Policy).

Staff provided the Reserve Policy for review and/or comments by City Council on June 7, 2023 City Council Budget Workshop. The following items were discussed to include in the final Reserve Policy.
• Local Emergencies and Natural Disasters Reserves – Goal is to minimum reserves for emergencies of ten million ($10,000,000). This is intended to provide sufficient funding to finance extremely unusual and infrequent occurrences, such as local emergencies or natural disasters.
• Dissolve the Special Asset Fund and designate the funds to the Economic Development Reserves.

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With the adoption of the Reserve Policy, the following Resolutions are repealed and replaced by the new resolution:
• Resolution 1998-53, Establishing Reserve for the General Fund • Resolution 2021-59, Outlying City Policies Regarding Initial and Future City Contributions to the Public Agency Retirement Services (PARS) Pension Rate Stabilization Programs Trust
• Resolution 2012-38, Requiring 4/5th Vote for Special Asset Revenue Fund FISCAL IMPACT:

Attachment A of the resolution provides a summary of estimated beginning fund balance and working capital; FY 2023-24 estimated revenues, transfers, expenditures/expenses; and estimated ending fund balance and working capital for each Operating Fund. The total operating budget, for all City Funds excluding Successor Agency for FY 2023-24 is $119,245,364. Any changes to this recommended budget will be incorporated into the final published budget document.

RELATIONSHIP TO STRATEGIC PLAN:

The allocation of financial resources through the City's Operating Budget for FY 2023-24 is consistent with all the five Strategic Priorities established by the City Council.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: Harper and Burns, LLC, City Attorney ATTACHMENT(S):

Proposed Operating Budget
Proposed CIP Budget
Resolution No. 2023-35
Attachment A Operating Budget
Resolution No. 2023-36
Attachment A CIP Budget
Resolution No. 2023-37
Attachment A Reserve Policy

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HORSETOWN USA

CITY OF
NORCO
BUDGET

PROPOSED
fiscal year 2023-2024

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Page Intentionally Left Blank

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1 of 4
Table of Contents

TABLE OF CONTENTS
MISSION STATEMENT ....................................................................................................................................….1 CITY COUNCIL & STAFF .................................................................................................................................….5 CITY ORGANIZATION CHART ........................................................................................................................….7 BUDGET SUMMARY .......................................................................................................................................... 11 BEGINNING & ENDING FUND BALANCES – ALL FUNDS

GENERAL FUND
Projected General Fund Revenue ........................................................................................... 17 General Fund Expenditures by Division .................................................................................. 22 General Fund Expenditures by Line Item ................................................................................ 23 Projected General Fund Balance............................................................................................. 26

MEASURE R
Budget Summary ..................................................................................................................... 29

PARTY PARDNERS-NANCY NEWMAN TRUST
Budget Summary ..................................................................................................................... 33

CAL HOME FUND
Budget Summary ..................................................................................................................... 37

HOUSING FUND
Budget Summary ..................................................................................................................... 41 Budget Detail ........................................................................................................................... 42

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
Budget Detail .......................................................................................................................... 47

GAS TAX FUND
Summary of Revenues, Expenditures & Fund Balance .......................................................... 51 Detail of Gas Tax Fund Expenditures by Line Item ................................................................ 52

NPDES STORM DRAINAGE FUND
Summary of Revenues, Expenditures & Fund Balance .......................................................... 57 Detail of NPDES Storm Drain Fund Expenditures by Line Item............................................... 58

MISCELLANEOUS GRANTS
Summary of Revenues, Expenditures & Fund Balance .......................................................... 63 Detail of Misc. Grants Fund Expenditures .............................................................................. 65

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2 of 4
Table of Contents

WATER FUND
Summary of Revenues, Expenditures & Working Capital ....................................................... 73 Detail of Water Fund Expenditures by Line Item .................................................................... 74

SEWER FUND
Summary of Revenues, Expenditures & Working Capital ....................................................... 83 Detail of Sewer Fund Expenditures by Line Item..................................................................... 84

CAPITAL IMPROVEMENT PROGRAM
Budget Detail .......................................................................................................................... 93 VEHICLE REPLACEMENT FUND – memo only
Summary of Revenue, Expenditures & Fund Balance ............................................................ 97 BENEFITS AND INSURANCE FUND – memo only
Summary of Revenue, Expenditures & Fund Balance........................................................... 101 INFORMATION TECHNOLOGY – memo only
Summary of Revenues, Expenditures & Fund Balance ........................................................ 105 Detail of Data Processing Fund by Line Item ........................................................................ 107

REDEVELOPMENT OBLIGATION RETIREMENT FUND
Budget Summary ................................................................................................................... 111

BUDGET BY FUNCTION

LEGISLATIVE
Department Budget Summary ............................................................................................... 115

CITY COUNCIL
Budget Detail ......................................................................................................................... 119

CITY ATTORNEY
Budget Detail ......................................................................................................................... 123

CITY MANAGER, CITY CLERK, ECONOMIC DEVELOPMENT & HUMAN RESOURCES Budget Summary ................................................................................................................... 127

CITY MANAGER
Budget Detail ......................................................................................................................... 131

CITY CLERK
Budget Detail ......................................................................................................................... 135

HUMAN RESOURCES
Budget Summary .................................................................................................................. 139 Budget Detail ......................................................................................................................... 140

COMMUNICATIONS
Budget Detail ......................................................................................................................... 145

ECONOMIC DEVELOPMENT
Budget Detail ......................................................................................................................... 149

NON-DEPARTMENTAL
Budget Summary .................................................................................................................. 153 Budget Detail ........................................................................................................................ 155

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Table of Contents

FISCAL & SUPPORT SERVICES
Budget Summary .................................................................................................................. 159 Budget Detail ......................................................................................................................... 161 SHERIFF’S DEPARTMENT
Budget Summary .................................................................................................................. 169 Budget Detail ........................................................................................................................ 171

FIRE AND EMERGENCY MEDICAL SERVICES
Budget Summary .................................................................................................................. 177 Budget Detail ........................................................................................................................ 179

COMMUNITY DEVELOPMENT DEPARTMENT
Department Budget Summary .............................................................................................. 185

PLANNING DIVISION
Budget Detail ......................................................................................................................... 189

CODE COMPLIANCE
Budget Detail ......................................................................................................................... 193

BUILDING AND SAFETY
Budget Detail ........................................................................................................................ 197

MISCELLANEOUS GRANTS
Budget Detail ........................................................................................................................ 201

COMMUNITY SERVICES
Department Budget Summary .............................................................................................. 205

RECREATION
Budget Detail ........................................................................................................................ 209

YOUTH, SPORTS AND FAMILY
Budget Detail ........................................................................................................................ 213

SENIOR CITIZENS
Budget Summary .................................................................................................................. 217 Budget Detail ........................................................................................................................ 219

ANIMAL SERVICES
Budget Detail ........................................................................................................................ 223 SPECIAL EVENTS ............................................................................................................................... 227

PARTY PARDNERS-NANCY NEWMAN TRUST
Budget Detail ......................................................................................................................... 239

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
Budget Detail ........................................................................................................................ 243

MISCELLANEOUS GRANTS
Budget Detail ......................................................................................................................... 247

FACILITIES & MAINTENANCE
Department Budget Summary .............................................................................................. 251

PARK MAINTENANCE
Budget Detail ........................................................................................................................ 255

INGALLS EVENT CENTER
Budget Detail ........................................................................................................................ 259

FACILITY MAINTENANCE
Budget Detail ........................................................................................................................ 263

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4 of 4
Table of Contents

PUBLIC WORKS
Department Budget Summary .............................................................................................. 267

PUBLIC WORKS INSPECTION
Budget Summary .................................................................................................................. 271 Budget Detail ........................................................................................................................ 272

ENGINEERING
Budget Summary .................................................................................................................. 279 Budget Detail ........................................................................................................................ 281

PARKWAY MAINTENANCE
Budget Detail ........................................................................................................................ 287

WATER OPERATIONS
Budget Detail ........................................................................................................................ 291

SEWER OPERATIONS
Budget Detail ........................................................................................................................ 295

STREET MAINTENANCE
Budget Detail ........................................................................................................................ 299

STORM DRAIN OPERATIONS
Budget Detail ........................................................................................................................ 303

MISCELLANEOUS GRANT
Budget Detail ........................................................................................................................ 307 PERSONNEL AUTHORIZATION ..................................................................................................................... 310 BUDGET ACCOUNT DESCRIPTIONS ............................................................................................................ 314

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MISSION STATEMENT
The mission of the City of Norco is to serve its residents, businesses, and visitors in a friendly, ethical, and cost-effective manner with excellent customer service to provide and preserve a high quality of life that values its identity as Horsetown USA. 1

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CITY COUNCIL & STAFF
3

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4

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TERM ENDING YEAR
Robin Grundmeyer Mayor 2024
Kevin Bash Mayor Pro Tem 2026
Katherine Aleman Council Member 2024
Berwin Hanna Council Member 2024
Greg Newton Council Member 2026

CITY OFFICIALS
Lori Sassoon City Manager
Michelle Anglin Community Services Director
Amanda Hamilton Facilities & Maintenance Director
Dana Roa City Clerk
Lisette Free Finance Director
Alma Robles Community Development Director
Chad Blais Public Works Director
William Otterman Division Chief, CAL FIRE/Riverside County Fire Department Richard Fransik Lieutenant, Riverside County Sheriff’s Department 5

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6

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Residents
City Council
City Manager
Administration Community
Services Finance Planning Facilities &
Maintenance Public Works
City Attorney
Fire Sheriff
City Clerk
Communications
Economic Development
Human Resources
Information Technology
Accounting
Budget
Business License
Financial Reporting
Financial Services
Treasury & Debt
Management
Utility Billing
Animal Services
Senior Services
Special Events
Sports & Leisure
Youth Services
Capital Projects
Facility Maintenance
Landscape Maintenance
Districts (LMD)
Park Maintenance
Building & Safety
Code Enforcement
Planning
Capital Projects
Engineering
Streets
Trails & Parkways
Water & Sewer
Organizational Chart

HORSETOWN USA

CITY OF
NORCO
7

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8

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BUDGET SUMMARY
9

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10

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Fund # Fund Name
Estimated
Beginning
Fund Balance
July 1, 2023
FY 2023-2024
Estimated
Revenues
FY 2023-2024
Transfers In
FY 2023-2024
Transfers Out
FY 2023-2024
Estimated
Expenditures
Estimated
Ending Fund
Balance
June 30, 2024
Increase
(Decrease) in
Fund Balance
General Fund
121 General Fund $ 31,359,170 28,440,095 $ 369,500 $ 94,000 $ 30,979,552 $ 29,095,213 $ (2,263,957) 127/132 Measure R 11,760,661 8,638,000 - - 15,816,100 4,582,561 (7,178,100) 131 Nancy Newman Trust Fund 100,610 100 - - 38,400 62,310 (38,300) Special Revenues
016 Cal Home 66,509 2,000 - - - 68,509 2,000
018 Housing 5,686,351 46,500 - - 494,400 5,238,451 (447,900) 123 CDBG Funds - 87,500 - - 87,500 - -
133 Gas Tax 184,989 729,400 - - 947,400 (33,011) (218,000) 136 SB1 Road Maint & Rehabilitation 737,293 660,736 - - 1,300,000 98,029 (639,264) 137 Measure A Projects 510,764 995,215 - - 1,100,000 405,979 (104,785) 139 NPDES 33,098 133,000 94,000 - 253,600 6,498 (26,600) 156 AQMD 156,398 20,000 - 1,500 80,000 94,898 (61,500)
Various Miscellaneous Grants - 2,232,751 - - 2,232,751 - - Enterprise Funds
124 Water 6,487,725 13,015,800 - 129,100 13,368,760 6,005,665 (482,060) 126 Sewer 3,399,734 7,710,312 - 3,329,100 6,836,000 944,946 (2,454,788) 144 Water Projects 6,634,402 2,731,148 - - 7,275,000 2,090,550 (4,543,852) 147 Sewer Projects 11,857,752 1,494,046 - - 7,870,000 5,481,798 (6,375,954) 159 Recycled Water - - 3,200,000 - 1,700,000 1,500,000 1,500,000 Capital Improvement Funds
129 Storm Drain Projects 1,209,690 22,390,148 - - 22,365,954 1,233,884 24,194 140 General Government Projects 287,739 5,755 - - 129,800 163,693 (124,045) 141 Park Projects 798,816 15,976 - - - 814,793 15,976
142 Fire Improvement Projects 662,262 13,245 - - 25,000 650,507 (11,755) 143 Trails Projects 239,938 4,799 - - 45,000 199,737 (40,201) 146 Public Meeting Facilities 153,581 3,072 - - - 156,653 3,072 149 Street Projects 23,415 468 - - - 23,883 468
151 Animal Services Projects 42,269 845 - - 30,000 13,114 (29,155) 152 Facility Projects 127,073 2,541 - - - 129,614 2,541 Internal Service Funds
128 Fleet Management 4,982,726 830,462 - - 493,162 5,320,026 337,300 134 Benefits and Insurance (911,694) 1,078,100 - - 911,983 (745,577) 166,117 135 Information Management 1,097,399 1,138,100 - - 1,311,302 924,197 (173,202) Fuduciary Funds
012 Successor Agency Projects 493,917 9,878 - - - 503,795 9,878 017 Redevelopment Obligations - 6,336,833 - - 6,311,833 25,000 25,000 Special Districts
Various LMDs - Memo Only - - - 109,800 - - -
TOTAL $ 88,182,588 $ 98,766,826 $ 3,663,500 $ 3,663,500 $ 122,003,497 $ 65,055,717 $ (23,126,872) SCHEDULE SUMMARY DETAIL General Fund General Fund
Revenue Expenditure Total Budget
General Fund Revenue 28,440,095 General Fund Expenditures 30,979,552 Total Operating Budget 122,003,497 Add Transfers In 369,500 Add Transfers Out 94,000 Add Transfers Out 3,663,500 Total General Fund Revenue 28,809,595 Total General Fund Expenditures 31,073,552 Less Special Districts - Memo (109,800) Total Budget 125,557,197
(Includes AQMD $1,500 Transfer Out)
City of Norco
FY 2023-2024 Operating Budget
Budget Summary
11

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12

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BEGINNING & ENDING

FUND BALANCES
(ALL FUNDS)
13

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14

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GENERAL FUND
15

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16

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City of Norco, California
FY 2023-2024 General Fund Revenue Schedule
Object
Code Account Classification
FY 2021-2022
Actual
FY 2022-2023
Amended
Budget
FY 2022-2023
Projected
Year-End
FY 2023-2024
Budget
Projection
50100 Current Secured Taxes $ 1,569,681 $ 1,752,679 $ 1,717,650 $ 1,769,200 50105 Current Unsecured 73,508 82,494 79,493 76,500
50115 Homeowner's Exemption 14,034 13,520 13,566 13,800 50120 Prior Yr Sec'd & Unsec'd 58,253 46,960 15,074 45,000 50125 Supplemental Taxes 17,115 25,766 26,100 23,200
50140 Tax Increment 644,360 789,270 789,240 716,800
Total - Property Taxes 2,376,951 2,710,689 2,641,123 2,644,500 50150 Sales Tax 1% 11,101,953 11,118,641 10,623,380 11,246,200 Total - Sales Taxes 11,101,953 11,118,641 10,623,380 11,246,200 50160 Public Safety Sales Tax 504,494 570,950 563,962 579,600 50165 Property Transfer Tax 306,715 286,824 243,902 275,400 50166 Satellite Wagering Tax 29,079 28,427 21,683 25,000 50170 Transient Occupancy Tax 1,057,978 980,000 938,190 1,200,000 50185 Business License 268,805 278,914 276,400 290,000
Total - Other Taxes 2,167,071 2,145,115 2,044,137 2,370,000 52100 Cable TV Franchise 188,322 186,250 187,730 188,000 52105 Electric Franchise 331,259 331,259 386,814 390,000 52110 Gas Franchise 79,884 79,884 91,907 95,000
52115 Refuse Franchise 1,425,698 1,712,761 1,517,670 1,563,300 Total - Franchise Fees 2,025,163 2,310,154 2,184,121 2,236,300 50130 Property Tax in Lieu VLF 3,031,846 3,337,080 3,337,080 3,437,200 52200 Motor Vehicle In Lieu 31,265 25,740 27,326 30,000 Total - Property Tax In-Lieu VLF 3,063,111 3,362,820 3,364,406 3,467,200 53520 Abandoned Vehicle Abatement 6,071 300 145 1,500
53520.10 Abatement Recovery - - 104,000 25,000
57620 State Cost Reimbursement 20,864 25,000 21,000 25,000 Total - Intergovernmental-Other 26,935 25,300 125,145 51,500 54100 Vehicle Code Fines 91,158 74,728 64,858 85,200
54105 Parking Fines 88,410 65,000 82,425 63,200
54110 Municipal Code Violations - Animal Control 20,956 7,830 10,000 10,000 54112 Municipal Code Violations - Code Enforcement 38,539 39,012 36,210 36,300 54113 Code Legal Recovery 15,772 25,001 15,000 15,000
54115 Vehicle Code Admin Citation 15 1,200 5,000 5,000
54120 Vehicle Impound Fees 28,495 23,856 21,840 27,500
Total - Fines and Penalties 283,346 236,627 235,333 242,200 54200 Interest Income (290,608) 120,000 110,000 300,000 54220 Communication Site Lease 12 245,526 254,274 244,300 54225 Silverlakes Rental Income - 428,198 428,198 695,800 54226 Silverlakes Parking Lot Lease - 28,080 28,080 45,200 Total - Interest Income/Lease (290,596) 821,804 820,552 1,285,300 17

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City of Norco, California
FY 2023-2024 General Fund Revenue Schedule
Object
Code Account Classification
FY 2021-2022
Actual
FY 2022-2023
Amended
Budget
FY 2022-2023
Projected
Year-End
FY 2023-2024
Budget
Projection
55100 Planning Fees 84,913 20,903 23,000 20,000
55105 Site Plan (Major/Minor) 80,474 55,883 56,170 56,200 55110 Variance (Major/Minor) 2,734 9,284 21,788 21,800
55120 Tentative Tract Map 54,138 - - -
55125 Tentative Parcel Map 9,325 8,949 9,569 9,600
55130 Specific Plan Review 37,338 2,823 40,459 5,000
55145 Zone Change/Pre Zone Chng 9,653 - - -
55150 General Plan Amendment 5,609 - 10,148 -
55151 General Plan Maintenance/Update Fee 177,165 57,878 56,810 56,900 55155 Sign Review 16,642 12,864 18,180 18,200
55160 Entertainment Permit - - 163 -
55165 Special Use Permit - - 87 -
55170 Special Event Permit 2,003 2,155 2,451 2,500
55175 Relocation Permit 39,669 - 148 -
55185 Fire Permit Fees 298 1,000 1,000 1,000
55195 Publications 1,210 1,000 5,709 5,800
55205 Planning Information Letter 5,564 3,755 3,210 3,300 55210 Architecture Review 4,568 2,284 6,254 6,300
55220 EIR 23,799 50,000 90,579 25,000
55235 Landscape Plan Ck Review 3,028 5,674 3,407 4,000
55260 Addlt Large Animal Unit 83 - - -
55265 Appeals - - 1,536 -
Total - Planning 558,213 234,452 350,668 235,600
55290 Sixth Street Gateway Sign Advertising 38,075 30,000 30,000 35,000 55291 Sixth Street Banner Program 2,680 4,200 4,200 -
Total - Economic Development 40,755 34,200 34,200 35,000 55300 Building Permits 22,677 22,000 28,050 28,100
55305 Building Permit Fees 651,501 309,067 356,606 356,700 55310 Plan Check Fees 666,633 930,338 930,338 145,000
55315 Electrical Permit Fees 320,011 63,494 86,516 86,600 55320 Plumbing Permit Fees 262,862 20,583 40,212 40,300 55325 Mechanical Permit Fees 238,752 19,353 36,825 36,900 55330 Sewer Permit Fees 375 - - -
55335 Special Inspection Fees 3,196 5,300 9,239 9,300
55340 Microfilm & Imaging (Bldg) 44,312 22,130 24,993 25,000 55341 5% IT Surcharge 43,235 16,526 25,226 25,300
57510 Connection Fee 8,211 3,500 6,674 6,700
Total - Building & Safety 2,261,764 1,412,291 1,544,679 759,900 55445 Water Quality Mgmt Plan 4,859 10,000 20,000 10,000 55400 Encroachment Fees 311,352 169,528 170,000 160,000 55405 Grading Permit 23,895 28,403 21,000 25,000
55410 Grading Plan Check Fees 48,566 40,265 20,000 20,000 55415 Overload Moving Permit 4,633 2,500 1,800 2,000
55420 Final Map Check 23,838 8,500 5,000 8,000
55425 Improvement Plan Check 10,745 13,000 9,400 10,000 55430 Lot Merger/Lot Line Adjmt 4,659 10,000 10,000 10,000 55431 Construction Demolition Fee 84,145 70,000 45,000 75,000 55435 PAKA- Relocation 1,568 1,500 - 1,000
Total - Engineering 518,261 353,696 302,200 321,000
18

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City of Norco, California
FY 2023-2024 General Fund Revenue Schedule
Object
Code Account Classification
FY 2021-2022
Actual
FY 2022-2023
Amended
Budget
FY 2022-2023
Projected
Year-End
FY 2023-2024
Budget
Projection
55515 Adult Sports 8,541 11,460 6,000 15,200
55525 Dance-Rainbow Express 30,592 35,384 26,213 41,000 55600 Youth Sports 93,312 160,814 130,000 155,000
55605 Private Youth Sports 17,187 9,856 9,856 10,000
55615 Wee People/Day Camp 106,449 137,204 119,576 155,700 55616 Pickleball Class - - 1,700 1,700
55625 Senior Citizen Excursion 1,051 2,892 2,500 2,500
55825 Notary & Loan Signing 75 - - -
56210 Taekwon-do 5,892 6,000 7,500 14,300
56211 Tai Chi 1,080 135 135 3,200
56215 SCMAF (Southern CA Municipal Athletic Federation) 641 2,400 2,400 5,000 56395 Contract Class Insurance 1,988 - 1,160 -
56400 Ingalls Park/North - 41,000 - 75,000
56400.20 Ingalls Park North - Nellie Weaver Hall 23,864 - 23,039 - 56400.30 Ingalls Park North - Pikes Peak Park 2,691 - 2,362 - 56405 Ingalls Park/South 850 78,000 - 94,200
56405.10 Ingalls Park South - Moreno Arena 59,566 - 45,512 - 56405.20 Ingalls Park South - Clark Arena 25,857 - 28,651 - 56405.30 Spider Box with 100 foot cord 6,878 5,000 2,408 3,100 56411 Veterans Memorial 13,402 11,000 15,000 13,000
56420 Bleacher Rental - 3,150 - -
56421 P&R Infrastructure Repair 13,436 15,000 15,000 27,000 56422 Rental Services (800) 8,000 - 10,000
56422.10 Rental Services - Moreno Arena 6,336 - 3,900 - 56422.20 Rental Services - Clark Arena 10,458 - 4,000 - 56422.40 Rental Services - Nellie Weaver Hall - - 100 - 56423 Rental Facility Insurance - 4,200 - 4,000
56423.10 Rental Facility Insurance - Moreno Arena 443 - - - 56423.20 Rental Facility Insurance - Clark Arena 580 - - - 56423.30 Rental Services - The Barn 290 - - -
56423.40 Rental Facility Insurance - Nellie Weaver Hall 5,707 - 1,323 - 56424.10 Senior Center Rental 1,247 9,344 13,000 10,000 56425 Community Center 6,568 58,855 20,000 30,500
56430 Field Lights 47,422 60,000 60,000 60,000
56435 Picnic Shelter Rental 4,799 4,176 3,306 4,500
56440 Outdoor Courts Rental 72 - 63 100
56445 Security Guard Services - 7,000 - 8,000
56445.20 Security Guard Services - Clark Arena 1,661 - - - 56445.40 Security Guard Services - Nellie Weaver Hall 6,108 - 3,109 - 56450 Cleaning Fee-Hall Rentals 6,528 7,600 5,315 7,600 56455 Cleaning Fee-Restrooms - 1,650 - 1,000
56455.10 Cleaning Fee Restroom - Moreno Arena 80 - - -
56455.20 Cleaning Fee Restroom - Clark Arena 60 - - -
56455.40 Cleaning Fee Restroom - Nellie Weaver Hall 1,240 - 200 - 56600 Breakfast with Santa 3,980 - 4,075 4,000
56605 Horsetown Parade 34,035 33,405 33,425 35,000
56606 July Fourth 700 - - -
56615 Egg Hunt 2,400 - 1,100 2,000
56620 Concerts in the Park 15,700 - 11,000 16,000
56625 Day of the Cowboy 35,950 29,000 59,629 50,000
56627 Wheel Chair Basketball - 5,000 - 5,000
56700 Gold Star/Blue Star Mothers Monument 23,300 - - - 56800 Party Pardner Donation 600 - - -
56810 Senior Donation 2,807 3,025 3,175 3,000
56815 Wee People Donation 219 300 600 600
56825 Park Donation 270 - - -
56900 AC After Hour Call Reimb 3,874 2,000 2,000 2,000
56902 Park & Rec After Hours Charges 1,715 2,600 14,000 14,000 56905 Banner Installation - 1,960 1,895 -
56910 Parks & Rec Miscellaneous 22,271 20,000 18,000 20,000 Total - Community Services/Recreation 659,969 777,410 702,227 903,200 19

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City of Norco, California
FY 2023-2024 General Fund Revenue Schedule
Object
Code Account Classification
FY 2021-2022
Actual
FY 2022-2023
Amended
Budget
FY 2022-2023
Projected
Year-End
FY 2023-2024
Budget
Projection
56426 Film Permit Fees 2,022 2,000 2,000 2,000
56456 Electric Vehicle Charging Station 7,053 8,000 8,000 8,000 57143 Bulky Community Cleanup Credit 7,837 7,800 7,837 8,000 57150 Refuse Billing & Collects 99,216 96,000 90,000 100,000 57151 Refuse Liquidated Damages 2,900 1,960 2,600 3,000 57155 Penalties 325,784 296,000 315,000 310,000
57210 NCP Fund Raising 520 2,500 500 2,500
57211 Sheriff Community Outreach Donation 640 1,000 2,000 1,500 57734 Trade Mark Licensing 50 250 250 500
57830 Election Fee - - 1,875 -
57305 Impound Fees 14,838 12,000 12,000 12,000
57310 Adoption Fees 8,788 10,500 10,500 10,500
57315 Spay & Neuter Services 27,751 19,000 31,400 35,000 57320 Animal Shelter Donation 13,570 5,600 5,600 5,600
57321 Animal Control Special Services Donation 4,664 8,000 8,000 8,000 57325 Dog Licenses 134,146 138,000 138,000 145,000
57335 Poultry License Fees 44 - - -
57340 Misc Animal Control Fees 31,304 24,000 24,000 20,000 57345 AC Software Maintenance Fee 11,148 10,200 10,200 10,200 57400 Emergency Medical Service 353,201 354,121 373,059 370,000 57405 Emerg Response Recovery 11,905 10,000 5,600 10,000 57415 Ambulance Fines 18,811 27,070 16,000 20,000
57430 Fire Fees 10,874 4,580 20,000 11,000
57440 Fire Inspection Fees 93,246 91,227 90,000 100,000 57440.10 Fire Inspections-Special Events 5,432 500 - 1,000 57445 Fire Plan Check Fees 104,878 47,000 50,000 50,000 57470 Weed & Lot Clearing (3,329) 13,649 5,000 10,000
57606 Bad Debt Recovery 495 2,346 600 2,000
57610 Reimbursements 4,956 20,000 12,000 20,000
57700 Business License Renewal 48,533 48,000 52,000 55,000 57701 SB1186 Fee 12,585 8,000 8,000 8,000
57705 Business License Penalty 12,039 15,620 15,600 15,000 57715 License Processing Fee 31,996 30,000 32,000 35,000 57720 Swap Meet Permit - - 62 -
57725 Truck Parking Permits 2,087 3,000 2,100 3,000
57730 Yard Sale Permits 3,240 3,000 3,000 3,000
57735 State of the City Sponsorship 16,000 15,000 11,500 10,000 57815 Finger Printing 3,033 3,000 3,000 3,000
57825 Photocopy Charges 339 187 200 200
57902 Sale of Merchandise 1,777 2,000 2,000 3,000
57915 Miscellaneous Revenue 172,491 20,000 28,000 25,000 Total - Other Revenues 1,596,861 1,361,110 1,399,483 1,436,000 20

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City of Norco, California
FY 2023-2024 General Fund Revenue Schedule
Object
Code Account Classification
FY 2021-2022
Actual
FY 2022-2023
Amended
Budget
FY 2022-2023
Projected
Year-End
FY 2023-2024
Budget
Projection
57600 Administrative Overhead-Water 556,409 556,360 556,360 556,400 57600.10 Administrative Overhead-Sewer 350,190 350,190 350,190 350,200 57600.15 Administrative Overhead-RCTC 6,752 6,895 6,895 6,895 57600.20 Administrative Overhead-LMD's 46,625 46,625 42,740 42,700 57602 Administration-Successor Agency 250,000 250,000 250,000 250,000 59250 Transfer In-CFD's 108,250 109,750 109,750 109,800 59215 Transfer In-Air Quality 1,500 1,500 1,500 1,500
59220 Transfer In - Water 134,812 129,102 129,102 129,100 59220.10 Transfer In - Sewer 132,093 129,102 129,102 129,100 Total - Overhead/Transfers 1,586,631 1,579,524 1,575,639 1,575,695 TOTAL GENERAL FUND REVENUES $ 27,976,388 $ 28,483,833 $ 27,947,293 $ 28,809,595 Revenue Category
FY 2021-2022
Actual
FY 2022-2023
Amended
Budget
FY 2022-2023
Projected
Year-End
FY 2023-2024
Budget
Projection
Property Taxes $ 2,376,951 $ 2,710,689 $ 2,641,123 $ 2,644,500 Sales Taxes 11,101,953 11,118,641 10,623,380 11,246,200 Other Taxes 2,167,071 2,145,115 2,044,137 2,370,000
Franchise Fees 2,025,163 2,310,154 2,184,121 2,236,300
Property Tax In-Lieu VLF 3,063,111 3,362,820 3,364,406 3,467,200 Intergovernmental 26,935 25,300 125,145 51,500
Fines and Penalties 283,346 236,627 235,333 242,200
Interest Income/Lease (290,596) 821,804 820,552 1,285,300 Community Development Fees 3,378,993 2,034,639 2,231,747 1,351,500 Community Services/Recreation 659,969 777,410 702,227 903,200 Other Revenues 1,596,861 1,361,110 1,399,483 1,436,000
Overhead/Transfers 1,586,631 1,579,524 1,575,639 1,575,695 TOTAL GENERAL FUND REVENUES $ 27,976,388 $ 28,483,833 $ 27,947,293 $ 28,809,595 21

Page 757 of 1376 ends

GENERAL FUND EXPENDITURES BY DIVISION FUND 121
Prior Year, Amended Budget, Projected Year-End Status and Proposed Expenditures Division
No. Division
FY 2021-2022
Actual
FY 2022-2023
Amended
Budget
FY 2022-2023
Projected
Year-End
FY 2023-2024
Budget
Request
701 City Council $ 81,643 $ 99,767 $ 87,662 $ 122,300
702 City Manager 584,724 452,670 684,798 413,500
703 Human Resources 200,111 247,523 228,386 254,400
704 City Clerk 488,668 584,629 549,910 609,300
705 City Attorney 234,958 250,000 250,000 250,000
706 Finance 622,204 810,802 696,637 807,500
707 Communications - 325,822 296,723 358,500
720 Special Events 73,378 160,023 121,347 221,000
724 Non Departmental 3,155,462 3,612,063 3,474,912 4,377,920 730 Recreation Services 942,958 1,069,505 876,303 1,012,800 731 Youth, Sports & Family Services 255,357 609,786 377,748 582,000 733 Park Maintenance 1,214,280 1,402,901 1,465,165 1,558,000 735 Senior Citizens 198,362 350,397 251,411 327,733
737 Ingalls Event Center 1,748,471 2,192,828 1,933,744 1,229,700 738 Facilities Maintenance - - - 1,204,400
740 Inspection 98,449 20,000 16,000 40,000
745 Economic Development 110,806 122,669 114,450 60,000 750 Planning 568,863 794,841 828,748 914,300
751 Code Enforcement 179,755 376,005 188,060 474,600
752 Building & Safety 653,738 1,081,928 920,978 681,700 761A Riverside County Fire 3,431,519 3,894,412 3,894,976 5,518,600 764 Norco Animal Rescue Team 20,038 25,692 25,592 20,500 765 Animal Services 804,837 1,013,472 954,589 976,900
772 Riverside County Sheriff 5,584,721 6,177,969 6,044,109 7,983,200 773 Crossing Guards 67,674 72,000 63,668 72,000
774 Citizens on Patrol 13,077 27,607 23,554 18,100
800 Engineering 339,273 494,094 440,369 621,600
850 Parkway Maintenance 73,601 104,662 79,980 363,000
TOTALS $ 21,746,926 $ 26,374,067 $ 24,889,819 $ 31,073,552

GENERAL FUND
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GENERAL FUND EXPENDITURE DETAIL FUND 121
Prior Year, Amended Budget, Projected Year-End Status and Proposed Expenditures Object Code Account Classification
FY 2021-2022
Actual
FY 2022-2023
Amended
Budget
FY 2022-2023
Projected
Year-End
FY 2023-2024
Budget
Request
30100 Full Time Salaries $ 2,565,206 $ 3,649,522 $ 2,965,642 $ 4,110,233 30105 Part-Time Salaries 498,807 878,081 553,646 991,578 30106 Part Time Salaries - 32 Hour 105,406 9,832 309 -
30107 Part Time Salaries - 20 Hour 15,838 17,853 22,000 101,900 30108 Covid-19 Related Salaries 1,562 - - -
30110 Overtime 60,621 98,902 77,924 94,800
30221 Administrative Leave Cash Out 22,071 46,113 46,113 48,900 30224 Sick Leave Taken - Part Time 4,519 - 5,585 -
30225 Sick Leave Buy Back 39,186 59,606 31,541 46,000
30226 Sick Leave Taken 43,798 - 67,582 -
30227 Sick Leave Payoff 15,081 - 94,437 -
30228 Comp Taken 531 - 2,749 -
30229 Comp Payoff 925 - - -
30230 Annual Vacation Cash Out 29,488 58,280 60,593 56,500 30231 Vacation Taken 70,016 - 107,495 -
30232 Vacation Payoff 63,028 - 118,110 -
30234 Other Personnel Services 9,246 - - -
Total - Salaries and Wages 3,545,328 4,818,189 4,153,726 5,449,912 30200 PERS Retirement 312,600 412,786 339,576 511,547
30201 PERS Monthly Employer UAL Payment 1,644,544 1,835,530 1,618,889 1,524,700 30202 Pension Replacement Benefit 2,845 3,500 3,500 4,000 30204 PERS Arrears 8,181 - 8,281 -
30205 Employee Group Insurance 468,322 636,322 572,439 733,028 30210 Vehicle Allowance 24,994 29,560 29,255 29,200
30212 Cell Phone Stipend 1,235 1,276 1,300 1,800
30215 Medical Savings Account 4,564 6,174 4,366 6,524
30220 Medicare Insurance 52,470 66,694 55,077 79,629
30235 Deferred Compensation 12,279 22,660 14,403 26,028 30240 Continuous Service Bonus 3,020 3,900 3,900 3,500
30245 Workers Compensation 64,113 5,050 30,499 6,000
30250 Unemployment (2,410) 20,000 - 20,000
30255 Tuition Reimbursement 1,248 1,496 896 2,100
Total - Fringe Benefits 2,598,003 3,044,948 2,682,381 2,948,056 30300 Conferences and Meetings 31,914 131,890 125,026 191,200 30305 Auto Mileage - 1,000 810 1,700
30310 Uniforms & Safety Gear 13,287 26,902 22,087 33,366 30315 Employee Hiring Costs 11,089 13,000 12,000 13,000 30320 Dues, Memberships & Subscriptions 27,103 44,289 41,815 52,700 Total - Employee Related Expense 83,393 217,081 201,738 291,966

GENERAL FUND
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GENERAL FUND
30400 Office Supplies 44,602 55,800 54,525 59,030
30405 Printing & Copies 2,406 5,860 5,070 8,100
30410 Postage 377 3,950 3,149 5,400
30415 Special Departmental 103,579 158,147 146,346 166,200 30415.1 Veterans Memorial 17,166 10,000 15,000 5,000
30416 City Merchandise 350 2,000 2,000 5,000
30425 Small Tools 8,499 14,135 8,089 18,100
30429 Small Equipment 2,445 200 200 1,000
30430 Small Office Equipment 17,051 36,900 36,065 21,100 30435 Software Expense 13,539 21,100 22,100 22,600
30440 Advertising & Promotion 5,482 20,800 19,360 12,000 30445 Legal Advertising 7,313 5,720 6,400 8,000
30455 Elections - 50,000 45,000 -
30460 Medical Insurance Administration 4,614 2,550 4,000 3,600 30465 Retirees Medical Insurance 958,205 975,000 910,000 1,033,400 30470 Retiree Medical Insurance Contribution 300,000 - - - 30471 Pension Trust Contribution - 300,000 300,000 300,000 30475 Performance Bonds 1,900 1,900 1,900 2,000
30480 Senior Special Events 2,402 2,700 2,700 4,200
30485 Wee People Special Event - 400 400 400
30495 NCP Special Events 94 500 250 500
30496 NCP Fund Raising 1,074 - 1,704 1,500
Total - Supplies and Services 1,491,097 1,667,662 1,584,258 1,677,130 32100 Office Equipment Maintenance 891 1,300 570 2,000
32105 Equipment Rental 6,473 36,975 24,884 60,800
32200 Buildings & Grounds Maintenance 128,718 133,450 131,787 142,800 32205 Weed Abatement 1,067 7,600 7,600 8,000
32352 Veterans Memorial Maintenance 596 3,000 3,000 3,000 32400 Trail Maintenance 23,315 53,000 44,000 53,000
Total - Maintenance and Rentals 161,060 235,325 211,841 269,600 33100.1 Water Charges 349,754 305,710 360,210 373,200
33100.2 Electricity Charges 331,830 284,481 286,128 295,345 33100.25 Natural Gas 12,634 14,813 15,134 16,100
33100.30 Telephone Charges 36,723 34,635 35,802 37,425
33100.35 Wireless Charges 26,644 38,344 33,111 45,000
33100.45 Internet/Cable Charges 19,992 21,000 20,272 21,500 Total - Operations and Utilities 777,636 698,983 750,657 788,570 34100 Contractual Services 2,324,475 3,289,550 3,002,004 3,656,780 34100.100 Code Enforcement Legal 33,746 50,000 50,000 50,000 34100.60 Gateway Sign Maintenance - 2,500 2,500 2,500
34100.65 Gateway Sign Replacement Charges 34,033 22,500 22,500 22,500 34105 Other Professional Services 143,934 306,000 305,000 205,000 34112 CAL FIRE Contract 3,334,307 3,761,467 3,761,467 5,376,900 34115 Law Enforcement Contract 5,250,968 5,753,350 5,753,350 7,433,500 34125 Accounting & Auditing Svc 52,553 63,858 64,000 70,300 34130 Financial Services 48,214 41,800 40,200 45,000
34145 Recreation Program Instructor 24,243 27,898 11,140 35,000 34150 Special Events 11,866 12,100 11,179 12,200
34151 Sheriff Community Outreach 634 1,000 2,620 1,000
34160 Spay & Neuter Costs 26,614 31,400 31,400 31,400
34165 Animal Impounds (Courts) 2,399 - - -
Total - Professional and Contractual 11,287,986 13,363,423 13,057,360 16,942,080 24

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GENERAL FUND
35210 Admin Fees-Property Taxes 16,908 20,000 20,000 20,000 35215 Parking Fines 52,529 20,000 35,000 50,000
35270 Community Promotion 3,302 30,000 30,800 25,500
35271 Community Outreach 25,775 25,000 25,000 25,000
35272 Fin. Assist. In Rec (F.A.I.R) - 10,000 5,000 5,000 35275 Volunteer Recognition 2,073 2,500 2,500 3,000
35280 Employee Recognition Program 12,413 25,000 23,000 25,000 35300 Highway Patrol DUI Testing 1,930 5,000 1,890 5,000 35311 Sixth Street Banner Program 1,917 4,200 4,200 4,200 35312 State of the City 17,209 15,000 10,000 15,000
35313 FEMA Reconciliation 52,318 - - -
Total - Miscellaneous Expenditures 186,374 156,700 157,390 177,700 41255 Utility Billing Subsidy Program - 125,000 120,000 125,000 Total - Community Programs - 125,000 120,000 125,000
42100 Vehicle Operations & Maintenance 91,456 94,921 94,921 113,262 42100.10 Fuel 1,150 741 741 900
42105 Vehicle Replacement Charges 203,267 263,773 263,773 203,100 42110 Computer Replacement Charges 17,700 23,100 23,100 32,700 42115 Computing Operations 443,566 728,229 728,229 832,977 42200 Liability Insurance 398,405 509,880 509,880 758,100 42220 Self-Ins Expenses 50,686 50,229 50,229 50,300
42225 Self-Ins Settlements 94,500 93,575 93,575 160,500 42230 Excess Workers' Comp 89,428 97,008 97,008 107,200 42235 Compensated Absences 80,142 - - -
Total - Internal Service Fund Charges 1,470,300 1,861,456 1,861,456 2,259,039 43100 Equipment 23,562 38,000 37,000 50,500
43110 Automotive Equipment - 127,900 52,612 -
43115 Building/Improvements - 19,400 19,400 -
43130 Land Improvements-Construction 82,310 - - -
Total - Capital Outlay 105,872 185,300 109,012 50,500
44100 Transfer Out 39,877 - - 94,000
Total - Other Charges 39,877 - - 94,000
TOTAL GENERAL FUND EXPENDITURES $ 21,746,926 $ 26,374,067 $ 24,889,819 $ 31,073,552 25

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City of Norco
General Fund - Estimated Fund Balance From FY 2022-23 through FY 2023-24 For Fiscal Year-Ended June 30, 2024
Rev/Exp Fund
GENERAL FUND Total Balance
Audited Beginning Balance, July 1, 2022 $ 23,998,636
FY 22-23 Estimated Revenues/Transfers In 27,947,293
FY 22-23 Expenditures/Transfers Out (24,889,819)
Revenues Over (Under) Expenditures FY 2022-2023 3,057,473 Estimated Ending Fund Balance, June 30, 2023 $ 27,056,109 Unaudited Beginning Balance, July 1, 2023, Restated $ 31,359,170 FY 23-24 Estimated Revenues/Transfers In 28,809,595
FY 23-24 Expenditures/Transfers Out (31,073,552)
Revenues Over (Under) Expenditures FY 2023-2024 (2,263,957) Estimated Ending Fund Balance, June 30, 2024 $ 29,095,213 City of Norco
General Fund - Fund Balance Designations
For Fiscal Year-Ended June 30, 2024
Estimated Ending Fund Balance, June 30, 2023 $ 29,095,213 FY 2023-2024 Reserve for Emergency (25% of Budget) (7,768,388) FY 2023-2024 Reserve for Local Emergency and Natural Disasters (1,000,000) FY 2023-2024 Reserve for Economic Development Reserve (4,303,061) Designated for Special Projects* (1,043,000)
Estimated Uncommitted Fund Balanced June 30, 2024 $ 14,980,764 * Note: $1,043,000 of Fund Balance is attributed to Trust Fund Deposits and Donations 26

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MEASURE R
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MEASURE R FUND 127/132
Operating, Maintenance and Capital Projects Division Various Object Code Line-Item Description
FY 2021-2022
Actual
FY 2022-2023
Amended
Budget
FY 2022-2023
Projected
Year-End
FY 2023-2024
Budget
Projection
30300 Conferences and Meetings $ - $ 1,400 $ - $ 1,400
34125 Accounting & Auditing Svc 5,000 10,000 10,000 10,000 Subtotal Operating Costs 5,000 11,400 10,000 11,400
34100 Contractual Services 205,786 - - -
Subtotal Street Maintenance 205,786 - - -
32400 Trail Maintenance 517,287 567,000 567,000 600,000 Subtotal Trail Maintenance 517,287 567,000 567,000 600,000 Various Capital Improvement Projects 5,193,727 16,582,527 8,689,915 15,204,700 Subtotal Capital Projects 5,193,727 16,582,527 8,689,915 15,204,700 TOTAL EXPENDITURES $ 5,921,800 $ 17,160,927 $ 9,266,915 $ 15,816,100 50151 Sales Tax - Measure R $ 8,769,901 $ 8,210,548 $ 8,300,000 $ 8,463,000 54200 Interest Income (166,089) 64,914 120,000 175,000
TOTAL REVENUES $ 8,603,812 $ 8,275,462 $ 8,420,000 $ 8,638,000 Revenues Over (Under) Expenditures $ (846,915) $ (7,178,100) Estimated Beginning Fund Balance 12,607,576 11,760,661
Estimated Ending Fund Balance $ 11,760,661 $ 4,582,561

MEASURE R
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PARTY PARDNERS

NANCY NEWMAN TRUST
31

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COMMUNITY SERVICES DEPARTMENT FUND 131
Nancy Newman Trust Fund Division 735
Object
Code Line-Item Description
FY 2021-2022
Actual
FY 2022-2023
Amended
Budget
FY 2022-2023
Projected
Year-End
FY 2023-2024
Budget
Request
30105 Salaries, Part Time $ 14,776 $ 24,717 $ 7,002 $ 26,700 30220 FICA/Medicare Insurance 147 359 102 400
30224 Sick Leave Taken 71 - - -
30235 Deferred Compensation 248 618 175 700
Subtotal - Salaries and Benefits 15,242 25,694 7,279 27,800 30490 Party Pardners 3,966 10,570 5,640 10,600
Subtotal - Supplies and Services 3,966 10,570 5,640 10,600 TOTAL EXPENDITURES $ 19,208 $ 36,264 $ 12,919 $ 38,400
56800.10 Party Pardner Special Donation $ - $ 34,764 $ 12,817 $ - 54200 Interest Income (1,301) 1,500 102 100
TOTAL REVENUES $ (1,301) $ 36,264 $ 12,919 $ 100
Revenues Over (Under) Expenditures $ - $ (38,300)
Estimated Beginning Fund Balance 100,610 100,610
Estimated Ending Fund Balance $ 100,610 $ 62,310

PARTY PARDNERS
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CAL HOME
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Cal Home Grant FUND 016
Cal Home Administration Division 5500
Object Code Line-Item Description
FY 2021-2022
Actual
FY 2022-2023
Amended
Budget
FY 2022-2023
Projected
Year-End
FY 2023-2024
Budget
Projection
54200 Interest Income $ (849) $ - $ 2,000 $ 2,000
TOTAL REVENUES $ (849) $ - $ 2,000 $ 2,000
Revenues Over (Under) Expenditures $ 2,000 $ 2,000
Estimated Beginning Fund Balance 64,509 66,509
Estimated Ending Fund Balance $ 66,509 $ 68,509

CAL HOME GRANT
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HOUSING FUND
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HOUSING FUND FUND 018
Funding Sources and Uses Division VARIOUS

FUNDING SOURCES
FY 2021-2022
Actual
FY 2022-2023
Amended
Budget
FY 2022-2023
Projected
Year-End
FY 2023-2024
Budget
Projection
INTEREST $ (76,718) $ 25,000 $ 100,466 $ 25,000
LOAN INTEREST 53,627 10,000 - 5,000
CONTRIBUTION 1,060 1,500 894 1,500
MISCELLANEOUS REVENUE - - 1,366 -
LOAN PAYMENTS 78,997 435,000 50,000 15,000
TOTAL FUNDING SOURCES $ 56,966 $ 471,500 $ 152,726 $ 46,500

EXPENDITURES BY DIVISION
FY 2021-2022
Actual
FY 2022-2023
Amended
Budget
FY 2022-2023
Projected
Year-End
FY 2023-2024
Budget
Request
HOUSING PROGRAMS $ 219,447 $ 350,000 $ 270,100 $ 485,000 HOUSING - FINANCIAL ADMINISTRATION 23,973 9,183 8,920 9,400 EXPENDITURES BY DIVISION $ 243,420 $ 359,183 $ 279,020 $ 494,400

EXPENDITURES BY TYPE
FY 2021-2022
Actual
FY 2022-2023
Amended
Budget
FY 2022-2023
Projected
Year-End
FY 2023-2024
Budget
Request
Salaries and Benefits $ 8,273 $ 9,183 $ 8,920 $ 9,400
Supplies and Services 139 - 100 -
Contractual and Professional Services - 100,000 20,000 285,000 Miscellaneous 219,308 250,000 250,000 200,000
Internal Service Fund Charges 15,700 - - -
TOTAL EXPENDITURES BY TYPE $ 243,420 $ 359,183 $ 279,020 $ 494,400 Revenues Over (Under) Expenditures $ (126,294) $ (447,900) Estimated Beginning Working Capital 5,812,645 5,686,351 Estimated Ending Working Capital $ 5,686,351 $ 5,238,451

HOUSING FUND
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Norco City CouncilJune 21, 2023

Norco City Council
June 21, 2023